STRATEGIC PLAN
This agenda item supports the City’s Governance Strategic Priority, with Goal 2: Ensure short and long-term fiscal health.
RECOMMENDATION
Staff recommends that the City Council approve a resolution to extend for one-year the City Council Fiscal Sustainability Ad-Hoc Subcommittee
Prepared by: Karin Schnaider, Assistant City Manager
Reviewed by: Midori Lichtwardt, Assistant City Manager
Approved by: Michael Rogers, City Manager
APPROVED AS TO FORM AND LEGALITY
________________________
CIT
Y ATTORNEY’S OFFICE
TRA
CY CITY COUNCIL
RES
OLUTION 2023-_____
APPROVING A RESOLUTION TO EXTEND FOR ONE-YEAR THE CITY COUNCIL AD
HOC FISCAL SUSTAINABILITY SUBCOMMITTEE
WHERE
AS, The City Council may establish advisory committees to address an explicit purpose or need, and
WHERE
AS, On May 19, 2020, the City Council adopted Resolution 2020-067 that established the City Council Fiscal Sustainability Ad-Hoc Committee, effective July 1, 2020 through December 31, 2020, and
WHERE
AS, On March 9, 2021, the City Council adopted Resolution 2021-024 that established the City Council Fiscal Sustainability Ad-Hoc Subcommittee, effective January 1, 2021 through December 31, 2021, and
WHERE
AS, On December 7, 2021, the City Council adopted Resolution 2021-189 extending the term of the Fiscal Sustainability Ad-Hoc Subcommittee, effect until December 31, 2022, and
WHERE
AS, Advisory committees that are of limited duration (typically no more than a year), and are comprised of less than three members are known as “ad hoc” committees and are not subject to the Ralph G. Brown Act’s requirements, and WHERE
AS, The scope of the Council Ad-Hoc Committee is to provide policy guidance as it relates to the development of a multi-year fiscal sustainability plan for the City’s General Fund, and
WHERE
AS, Approaches may include, but are not limited to budget strategies and fiscal policies, related revenue enhancement, cost containment, and use of other revenue sources such as Measure V and/or General Fund Reserves, keeping in mind planned recreational amenities, and
WHERE
AS, Budget approaches that would require good faith bargaining with labor groups would not be discussed as part of the fiscal sustainability planning process, and WHERE
AS, Quarterly updates to the City Council will be scheduled on the regular agenda to inform Council members and the public; now, therefore, be it RESOL
VED, That the City Council of the City of Tracy hereby approves the one-year extension of the City Council Fiscal Sustainability Ad-Hoc Subcommittee. * * * * * * * * * * * * * * * * * * * * * * * * * *
The foregoing Resolution 2023-________ was adopted by the Tracy City Council on the 17 day of January, 2023 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: CO
UNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTENTION: COUNCIL MEMBERS:
____
______________________________
NANCY D. YOUNG
Mayor of the City of Tracy, California
ATTEST
:
ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of the
City of Tracy, California
Resolution 2023-
January 17, 2023
Agenda Item 3.F
RECOMMENDATION
Staff recommends that the City Council review and determine appointments to Council committees and other committees, boards and commissions.
EXECUTIVE SUMMARY
This item requests that Council review and determine appointments of Council representatives on various City Council committees and regional and multi-agency committees, boards, and commissions.
BACKGROUND AND LEGISLATIVE HISTORY
Appointments to Council committees are reviewed on an annual basis. Appointments were last reviewed on January 18, 2022. Attached is the list of appointments approved by the Council for 2022 (Attachment A) to various Council committees and regional and multi- agency committees, boards, and commissions on which the City of Tracy is allocated a representative.
The annual San Joaquin Council of Government’s One Voice trip to Washington D.C will be removed from the Council Committee list as it will be discussed in a separate agenda item due to fiscal impacts.
For all committees, Council members may be reappointed to the same committees on which they are currently serving, or new assignments can be made upon request.
ANALYSIS
City Council may serve as a liaison to advisory body committees and also represent on various regional and multi-agency committees, boards and commissions which allows the opportunity to thoroughly consider particular items of business and provide updates and recommendations on those items to the full Council.
FISCAL IMPACT
There is no fiscal impact associated with this report.
STRATEGIC PLAN
This agenda item is a routine operational item and does not relate to the Council’s Strategic Plans.
Agenda Item 3.F
January 17, 2023
ACTION REQUESTED OF THE CITY COUNCIL
Staff recommends that the City Council review and determine appointments to Council committees and other committees, boards and commissions.
Prepared by: Adrianne Richardson, City Clerk
Reviewed by: Karin Schnaider, Assistant City Manager
Approved by: Michael Rogers, City Manager
Attachment A - List of Council Appointments for 2022
1 2022 LIST OF CITY COUNCIL REPRESENTATIVES ON VARIOUS
COMMITTEES/BOARDS/COMMISSIONS/AGENCIES
(Adopted by City Council on January 18, 2022)
Committee/Commission Meetings Held Council Members
*City/Chamber Liaison Quarterly Council Member Arriola
Mayor Pro Tem Vargas (Alternate)
*City/Schools Liaison Every other month Council Member Arriola Mayor Young
*Investment Review Committee Quarterly Mayor Young
Council Member Bedolla
*South San Joaquin County Fire
Authority (SSJCFA)
Monthly Mayor Young
Council Member Davis
Council Member Bedolla (Alternate)
*Tracy Homelessness Advisory
Committee
Quarterly Council Member Arriola
Council Member Davis
**Ad Hoc Fiscal Sustainability
Subcommittee
As Needed Mayor Pro Tem Vargas
Council Member Arriola
***City Selection Committee Annually, additional meetings as needed
Mayor Young
***San Joaquin Council of
Governments
Monthly, in Stockton at 4:00 p.m. on
the fourth Thursday of the month.
Mayor Young
Council Member Arriola (Alternate)
***San Joaquin County Water
Advisory Commission
Monthly Kul Sharma
Stephanie Reyna-Heinstand
***San Joaquin Partnership Monthly, on the fourth Thursday of each month
Mayor Young
Mayor Pro Tem Vargas (Alternate)
***San Joaquin Regional
Rail Commission
Monthly Mayor Young
***Solid Waste Management Plan
Advisory Task Force
As needed Don Scholl
***Special City Selection
Committee, SJVAPCD
As needed Council Member Bedolla
Council Member Davis (Alternate)
***League of California Cities,
Central Valley Division Executive
Committee
Quarterly Council Member Davis
Mayor Young (Alternate)
***San Joaquin Council of
Government’s One Voice –
Washington
Annual Delegation: Mayor Young
Council Member Arriola
Council Member Bedolla
Council Member Davis
Mayor Pro Tem Vargas
***Tri-Valley- San Joaquin Valley
Regional Rail Authority (Valley Link)
Monthly Mayor Pro Tem Vargas
Council Member Bedolla (Alternate)
ATTACHMENT A
2 ***Altamont Regional Traffic
Authority (ARTA) JPA
As needed Mayor Young
***LAFCo No appointment at this time
***Tracy Chamber Governmental
Affairs Committee
Monthly Council Member Davis
Mayor Pro Tem Vargas (Alternate)
Michael Rogers, City Manager (or
Designee)
***East Bay Community Energy
(EBCE)
Monthly Council Member Arriola
Mayor Pro Tem Vargas (Alternate)
*Standing Committees **Ad Hoc Committee ***Multi- Agency Board
3 COUNCIL COMMITTEES - 2022
Following is a current list of both standing committees and ad hoc committees. Some of these appointments are City of Tracy appointments to a larger body, while others are City directed activities only.
I. STANDING COMMITTEES
A. City/Chamber Liaison Committee
1. Dan Arriola, Council Member
2. Veronica Vargas, Mayor Pro Tem (Alternate)
3. City Manager
Meets quarterly, typically on the second Monday of the designated month at 4:00 p.m. at the Chamber to discuss issues of concern to both the City and the Chamber, i.e. Fourth of July activities, Downtown activities, etc.
B. City/Schools Liaison Committee
1. Dan Arriola, Council Member
2. Nancy Young, Mayor
3. City Manager
4. Sekou Millington, Police Chief
5. Assi stant City Manager
6. Don Scholl, Public Works Director
7. Brian MacDonald, Parks & Recreation Director
Meets every other month with School District officials to discuss issues of mutual concern, i.e. school pedestrian routes, bus routes, facilities, crossing guards, etc.
C. Investment Review Committee
1. Nancy Young, Mayor
2. Mateo Bedolla, Council Member
3. Ray McCray, Treasurer
4. Finance Director
5. City Manager
Meets on a quarterly basis to address issues involving investment of the City’s funds and management of the City’s portfolio. Meetings are usually held on the last Monday of the quarter at 5:30 p.m. in Room 109 at City Hall.
4 D. South San Joaquin County Fire Authority (SSJCFA) – Joint Powers Authority
1. Nancy Young, Mayor
2. Eleassia Davis, Council Member
3. Mateo Bedolla, Council Member (Alternate)
The SSJCFA consists of four members - two Council Members appointed annually by the City Council, and two Board Members of the Tracy Rural Fire Protection District appointed annually by the Board. The Board of Directors meets on a monthly basis and has the responsibility to manage and administer the fire protection services provided to the jurisdictional area of the South San Joaquin County Fire Authority. The meetings are held on the third Tuesday of each month at 3:00 p.m. at Fire Administration
E. Tracy Homelessness Advisory Committee
1. Dan Arriola, Council Member
2. Eleassia Davis, Council Member
On February 16, 2021, City Council formed a Homelessness Advisory Committee with the purpose of implementing the Tracy Homelessness Strategic Plan including the possible amendment of such plan, and the purpose to continue to address homelessness in the City of Tracy. On March 16, 2021, Council adopted Resolution 2021-033 forming the Tracy Homelessness Advisory Committee and appointing Council Members to serve on the committee. On April 15, 2021, the Council subcommittee approved the meeting schedule: Meetings will be quarterly, on the third Thursday of the month at 7:00 p.m.
II. AD HOC COMMITTEES
A. Ad Hoc Fiscal Sustainability Subcommittee
1. Veronica Vargas, Mayor Pro Tem
2. Dan Arriola, Council Member
On April 7, 2020, two Council Members were appointed to the Fiscal Sustainability Ad-Hoc Subcommittee. The Ad-Hoc Subcommittee provides policy guidance as it relates to the development of a multi-year fiscal sustainability plan to address the City’s structural deficit and impacts associate with COVID-19. On May 19, 2020, City Council adopted Resolution 2020-067 establishing the City Council Fiscal Sustainability Ad-Hoc Subcommittee effective July 1, 2020 through December 31, 2020. On March 9, 2021 Council adopted Resolution 2021-024 extending the Fiscal Sustainability Subcommittee effective January 1, 2021 through December 31, 2021. On December 7, 2021 Council adopted Resolution 2021-189 extending the Fiscal Sustainability Subcommittee effective January 1, 2022 through December 31, 2022. Meets as needed.
5 III. THIRD AGENCY MEMBER APPOINTMENTS
A. City Selection Committee
Contact: Nichole Lee, Chief Deputy Clerk, (209) 468-3236 [email protected]
1. Nancy Young, Mayor
This committee is composed of the Mayors of the cities in San Joaquin County and addresses issues related to membership and appointments to regional boards, such as LAFCO, Delta Protection Agency, and the San Joaquin Valley Unified Air Pollution Control District, etc.
B. San Joaquin Council of Governments (COG)
Phone: 209-235-0600
1. Nancy Young, Mayor
2. Dan Arriola, Council Member (Alternate)
The Council of Governments meets monthly and deals with regional issues, including transportation issues, habitat mitigation, regional rail issues, airport land use matters, etc. The Board includes one representative from the cities of Ripon, Escalon, Lathrop, Lodi, Manteca, and Tracy; three representatives from the City of Stockton; three representatives from the Board of Supervisors.
Members receive a $100 stipend per meeting. Meetings are held in Stockton at 4:00 p.m. on the fourth Thursday of the month.
C. Local Transportation Authority Citizens Advisory Committee (COG) Contact: COG – Tim Kohaya, Senior Regional Planner (209-235- 0389) [email protected]
1. Mary Kennedy-Bracken (Citizen appointed by Mayor)
The Citizens Advisory Committee (CAC), was established in 1991 to involve citizens from a diverse set of backgrounds and interest areas in the development of transportation plans and programs overseen by SJCOG. The CAC provides an important forum for discussion and debate about the implementation of the Measure K program and regional transportation planning issues.
The CAC is composed of 16 members that represent the geographical, social, cultural, and economic mix of the region. One member is appointed from each of the seven cities (Escalon, Lathrop, Lodi, Manteca, Ripon, Stockton, and Tracy), and from San Joaquin County. One member is appointed from each of these special interest groups: League of Women Voters, Sierra Club, Business Industry, Trucking Industry, the National Association for the Advancement of Colored People (NAACP), University of the Pacific, and the Agriculture Industry. One member is appointed from the transit advocate 6 category. Meets on the third Wednesday of each month at 6:00 p.m.
Location: SJCOG, 555 Weber Ave, Stockton, CA.
D. San Joaquin County Water Advisory Commission
Contact: Kristy Smith (Clerk), San Joaquin County Public Works Dept. (209- 468-0219)
1. Kul Sharma, Director of Utilities
2. Stephanie Reyna-Heinstand, Water Resources Coordinator (Alternate)
Appointed by the Board of Supervisors, this Commission acts in an advisory capacity to the San Joaquin County Flood Control and Water Conservation District. Consists of 22 members from the various cities and water agencies in San Joaquin County. Meets on the 3rd Wednesday of each month at 1:00 p.m. Location: Public Health Conference Room, 1601 E. Hazelton, Stockton, CA.
E. San Joaquin Partnership
Contact: Chris Youngsma, (956-3380) or Rene Armendariz (209-956-3380) [email protected]
1. Nancy Young, Mayor
2. Veronica Vargas, Mayor Pro Tem (Alternate)
The San Joaquin Partnership is a non-profit, private-public economic development corporation assisting business and industry to locate into San Joaquin County. The partnership meets on the fourth Thursday of each month at 8:00 a.m. Location: 2431 W. March Lane, Suite 103, Stockton, CA. 95207.
F. San Joaquin Regional Rail Commission
Contact: Jaclyn Miramontes, 209-944-6289, [email protected] Rail Commission staff (1-800-411-7245)
1. Nancy Young, Mayor
The San Joaquin Regional Rail Commission oversees the development of rail services on a regional basis. The San Joaquin Regional Rail Commission owns and operates and is the policy-making body for the Altamont Corridor Express (ACE) service. SJRRC is governed by a Board of Directors which consists of six full-voting members from San Joaquin County and two special- voting members from Alameda County. The members are appointed by the San Joaquin Council of Governments (SJCOG) and are based on nominations by the local elected government. Ex-officio members represent Caltrans District 10, the San Joaquin Regional Transit District (SJRTD), SJCOG and StanCOG. The commission meets monthly on the first Friday of each month at 8:00 a.m. Location: Robert J. Cabral Station, South Hall Meeting Room, 949 East Channel Street, Stockton, CA. (Appointed by Commission) The San Joaquin Regional Rail Commission (SJRRC)
7 G. Integrated Waste Management Task Force (Formerly: Solid Waste Management Plan Advisory Task Force) Contact: Desi Reno, SJC Public Works Department – (209/468-3066)
1. Don Scholl, Public Works Director
This task force is comprised of elected representatives of the governmental agencies responsible for preparing the County Integrated Waste Management Plan. The duties of the task force include: identifying solid waste management issues of County-wide or regional concern; facilitating the development of multi-jurisdictional arrangements for the marketing of recyclable materials; developing goals, policies and procedures consistent with guidelines and regulations adopted by the Department of Resources Recycling and Recovery, and advising the Board of Supervisors on matters pertaining to the County- wide Household Hazardous Waste Program. Meets as needed.
H. Special City Selection Committee, SJVAPCD
Contact: Seyed Sadredin, Executive Director – (559/230-6036), Email: [email protected]
, Michelle Franco, Clerk of the Board
(559/230-6038)
1. Mateo Bedolla, Council Member
2. Eleassia Davis, Council Member (Alternate)
The Committee is charged with making appointments of City representatives to the San Joaquin Valley Air Pollution Control District’s Governing Board.
Meets as needed.
I. League of California Cities, Central Valley Division Executive Committee Contact: Steve Dial, Regional Public Affairs Manager, 209-614-0118, [email protected]
1. Eleassia Davis, Council Member
2. Nancy Young, Mayor (Alternate)
The Central Valley Division includes 25 cities in Calaveras, Merced, Madera, San Joaquin, Stanislaus, and Tuolumne counties and provides members with the opportunity to exchange ideas and information and share the advantages of cooperative advocacy. Elected city officials and professional city staff attend division meetings. Meets Quarterly in various locations.
J. San Joaquin Council of Government’s One Voice Trip to Washington
1. Nancy Young, Mayor
2. Dan Arriola, Council Member
3. Mateo Bedolla, Council Member
4. Eleassia Davis, Council Member
5. Veronica Vargas, Mayor Pro Tem
Annual trip to Washington, D.C. as part of SJCOG delegation.
8 K. Tri-Valley-San Joaquin Valley Regional Rail Authority (Valley Link)
1. Veronica Vargas, Mayor Pro Tem
2. Mateo Bedolla, Council Member (Alternate)
The Tri-Valley-San Joaquin Valley Regional Rail Authority was formed for purposes of planning, developing, and delivering cost-effective and responsive transit connectivity between the Bay Area Rapid Transit District’s (BART) rapid transit system and the Altamont Corridor Express commuter rail service in the Tri-Valley region. The Authority consists of 15 members representing the Tri-Valley cities, the Central Valley cities, and BART. Meets on second Wednesday of the month. Location rotates. Contact: Kevin Sheridan
L. Altamont Regional Traffic Authority (ARTA) Joint Powers Authority (JPA) Contact: Liz McElligott, Assistant Planning Director, 510-670-6120, [email protected]
1. Nancy Young, Mayor
Primary purpose is to collect and authorize expenditure of transportation impact fees. The JPA consists of Mayor of Tracy, Mayor of Livermore, and Supervisor from Alameda County BOS District 1. Meets as needed.
M. LAFCo (Local Agency Formation Commission)
1. City of Tracy’s next rotation will not be until 2025 as Alternate
LAFCo is responsible for coordinating logical and timely changes in local governmental boundaries, including: annexations and detachments of territory; incorporations of cities; formations of special districts; and consolidations, mergers, and dissolutions of districts. LAFCo Commission meets regularly on the 2nd Thursday of each month at 9:00 a.m.
N. Tracy Chamber Governmental Affairs Committee
1. Eleassia Davis, Council Member
2. Veronica Vargas, Mayor Pro Tem (Alternate)
3. Michael Rogers, City Manager (or Designee)
The purpose of the Tracy Chamber Governmental Affairs Committee is to provide information and updates to Chamber membership on issues and legislation affecting businesses. Every month, the Chamber invites businesses to agenda the Governmental Affairs Committee to engage in dialogue about issues affecting the business community, as well as receive updates from local, county, state, and federal representatives. The committee meets on the third Wednesday of every month at 4:00 p.m. at the Chamber of Commerce office.
9 O. East Bay Community Energy (EBCE) Authority
Contact: Adrian Bankhead, Assistant Board Clerk – 510-906-0491 Email:
[email protected] and Alex DiGiorio, Public Engagement Manager – (510-993-7562) Email: [email protected]
1. Dan Arriola, Council Member
2. Veronica Vargas, Mayor Pro Tem (Alternate)
Alameda County and Cities in Alameda County developed the East Bay Community Energy Authority Joint Powers Agreement (JPA) which creates the East Bay Community Energy Authority (Authority), which governs and operates the CCA program. The Authority provides alternate electric services to consumers under a JPA with Alameda County and the vast majority of all cities in that county. On August 20, 20019, the City Council authorized staff to pursue services with East Bay Community Energy (EBCE). The EBCE Board of Directors is made up of an elected officials from each of the participating jurisdictions and one representative (non-voting) from the Community Advisory Committee (CAC). The Board meets monthly on the third Wednesday of each month except for the months that have 5 Wednesdays, where the meeting will be held on the second Wednesday of that month. The members receive a $100 stipend per monthly meeting. Meeting location: City of Hayward Council Chambers, 777 B Street, Hayward Ca. 94544 at 6:00 p.m.