Turlock City Council
February 11, 2025

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Overview of the CDBG Program
The following table provides an overview of the Community Development Block Grant (CDBG) program:

CDBG Program Basics Snapshot
Program Primary
Objective
The primary objective of the CDBG program is the development of viable urban communities through the provision of decent housing, a suitable living environment and expanded economic opportunities principally for persons of low- and moderate- income, defined as a person residing in a household with income at or below 80% of area median income adjusted for household size (LMI).

National Objective To achieve these objectives, the CDBG program includes a wide variety of eligible activities that may be implemented provided that a given activity meets one (1) of three (3) National Objectives, including:
•Benefiting low- and moderate-income persons. LMI income persons are defined by HUD as households under 80% of
Area Median Income;
•Preventing or eliminating slums or blight; and
•Meeting an urgent need.

To ensure that CDBG primarily benefits LMI people, HUD requires that at least 70% of CDBG funds spent on activities other than program administration benefit LMI. This requirement may be met during a one (1), two (2), or three (3) year certification period that is specified in the Annual Action Plan certifications.

Program
Regulations
The CDBG program regulations found at 24 CFR Part 570 govern the City’s use of program funds. The regulations are divided into several subparts, including the following subparts that are applicable to the City and its subrecipients:
•Subpart A – General Provisions
•Subpart C – Eligible Activities
•Subpart D – Entitlement Grants
•Subpart J – Grant Administration
•Subpart K – Other Program Requirements
•Subpart L – Loan Guarantees (Section 108 Loan Guarantee Program)
•Subpart O – Performance Reviews
Target Geography Citywide Program
Program Year July 1 thru June 30

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Eligible Activities/Categories
The following activities are eligible for funding under the CDBG Program:

Citizen Participation Plan
The City of Turlock encourages citizen participation in the development of Federal programs.

The Citizen Participation Plan for the City of Turlock details how the City provides opportunities for the public to be made aware of and take part in the local decision-making processes with respect to programs funded by the U.S. Department of Housing and Urban Development (HUD). The City provides for and encourages citizens to participate in the Housing
• Rehabilitation of low-income housing
• Homeownership Assistance
• Acquisition, disposition, clearance, demolition, historic preservation • Code Enforcement
Public
Facilities
• Acquisition
• Construction / Reconstruction, Rehabilitation
• Installation
• Acquisition, disposition, clearance, demolition, historic preservation Economic
Development
• Microenterprise Assistance
• Commercial Rehabilitation
• Special Economic Development Activities to create or retain jobs Public
Services
(15% limit)
• Job Training / Employment Services, Child Care
• Healthcare and substance abuse services
• Graffiti Removal
• Code Enforcement
• Crime prevention
• Fair Housing Counseling
Planning and
Administration
(20% limit)
• Development of the Consolidated Plan, Action Plan and CAPER • General management, oversight and coordination
• Fair Housing activities
• Policy, planning, management and capacity building activities

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development of division plans and documents. This document provides the timeframes and outreach requirements. HUD regulations are found at 24 CFR 91.105. This separate plan can be found on our city website at www.cityofturlock.org

3. Criteria for Meeting CDBG National Objectives
The following criteria shall be used to determine whether a CDBG funded activity complies with one or more of the national objectives as required by the Housing & Community Development Act of 1974, as amended:
• Activities Benefiting Low- and Moderate-Income Persons may be documented in the following manner:
oLow/Mod Income Area Benefit Activity: An activity, the benefits of which are available to all the residents in a particular geographical area, where at least 51% of the residents are low- and moderate- income persons in accordance with the HUD published income guidelines for low- and moderate-incomes by household size. The current HUD Income Limits are available on the City’s website and emailed to subrecipients annually. Such an area need not be coterminous with census tracts or other officially recognized boundaries but must be the entire area served by the activity. An activity that serves an area that is not primarily residential in character does not qualify under this criterion.
oLow/Mod Income Limited Clientele Activity: An activity which benefits a limited clientele, at least 51% of whom are low- and moderate-income persons. Certain clientele are generally presumed to be principally low- and moderate- income such as: abused children; battered spouses; elderly persons; adults meeting the definition of “severely disabled;” homeless persons; illiterate adults; persons living with AIDS; and migrant farm workers. Another means

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to justify an activity as low- and moderate-income is to require information on family size and income so that it is evident that at least 51% of the clientele are persons whose total household income does not exceed the low- and moderate-income limits. oLow/Mod Income Housing Activities: An eligible activity carried out for the purpose of providing or improving permanent residential structures which, upon completion, will be occupied by low- and moderate-income persons/ households. If the structure contains two (2) dwelling units, at least one must be so occupied and if the structure contains more than two (2) dwelling units, at least 51% of the units must be so occupied.
oLow/Mod Income Job Creation or Retention Activities: An activity designed to create or retain permanent jobs, where at least 51% of the jobs, computed on a full-time job equivalent (FTJE) basis, involve the employment of low- and moderate-income persons for activities that create jobs. The recipient must document that at least 51% of the jobs will be held by, or will be made available to, low- and moderate-income persons. For an activity that retains jobs, the recipient must document that the jobs would actually be lost without the CDBG assistance and that the job is known to the held by a low- or moderate- income person; or the job can reasonably be expected to turnover within the following two (2) years and that steps will be taken to ensure that it will be filled by, or made available to, a low- and moderate-income person upon turnover. If the facility where the jobs are to be created or retained is in a census tract with a poverty rate of at least 20%, as determined by the most recently available decennial census information, the person holding the job or filling the job, is then presumed to be low- or moderate-income.
• Activities which Aid in the Prevention or Elimination of Slums or Blight may be documented in the following manner:
oAddress Slums or Blight on an Area Basis: An activity will be considered to address the prevention or elimination of slums or blight in an area if: the area meets a definition of a slum, blighted, deteriorated, or deteriorating area under State or local law; throughout the area there is a substantial number of deteriorated or deteriorating buildings or the public improvements are in a general state of deterioration; documentation is maintained on the boundaries of the area and the condition which qualified the area at the time of its designation; and the assisted activity addresses one or more of the conditions which con- tributed to the deterioration of the area (i.e. housing rehabilitation, etc.)
oAddress Slums or Blight on a Spot Basis: Acquisition, clearance, relocation, historic preservation and building rehabilitation activities which eliminate specific conditions of blight or physical decay on a

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spot basis not located in a slum or blighted area, will meet this objective.
• Activities Designed to Meet Community Development Needs Having a Particular Urgency will be considered to address this objective if the City certifies that the activity is designed to alleviate existing conditions which pose a serious and immediate threat to the health or welfare of the community which are of recent origin (generally within 18 months) or which recently became urgent. Furthermore, the city is unable to finance the activity on its own, and that other sources of funding are not available.
• Additional Criteria are also required where the assisted activity is acquisition of real property. A preliminary determination may be made of whether the activity addresses a national objective based on the planned use of the property after acquisition. A final determination shall be based on the actual use of the property, excluding any short-term, temporary use. Where the acquisition is for the purpose of clearance which will eliminate specific conditions of blight or physical decay, the clearance activity shall be considered the actual use of the property. However, any subsequent use of disposition of the cleared property shall be treated as a “Change of use” which is covered under 24 CFR 570.505.

If an activity fails to meet one or more of the national objectives, the activity is in non- compliance with the CDBG Program.

Eligible Costs
CDBG offers grantees a high level of flexibility in choosing program activities, which allows grantees to select those activities that best meet the needs of their communities, in accordance with the national objectives and other requirements of the CDBG Program.

Refer to the CDBG regulations for a more complete description of each of these eligible activities. The Guide to National Objectives and Eligible Activities for CDBG Entitlement Communities and the Basically CDBG Guide are other good resources for determining the eligibility of activities. These are available from the HUD exchange website at https://www.hudexchange.info/cdbg-entitlement/guides/
The following is a representative overview of eligible CDBG activities. The activities have been grouped in very general categories for the purposes of this manual.

Housing-There are many activities related to housing that are eligible under the CDBG Program. The list of eligible activities includes:

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• Housing services in connection with the HOME Investment Partnerships (HOME) Program activities (Section 570.201(l));
• Homeownership assistance (such as downpayment assistance and interest subsidies) (Section 570.201(n) or section 570.201(e))
• Rehabilitation of buildings that are owner-occupied housing (section 570.202). This also includes conversion of non-residential structures for residential use. The following types of rehabilitation activities may be undertaken:
oAcquisition for rehabilitation and rehabilitation for residential purposes;
oLabor, materials etc. for rehabilitation of properties; oEnergy improvements;
oWater efficiency improvements;
oConnection to water and sewer lines;
oTesting for and abatement of lead-based paint;
oRehabilitation services;
oRemoval of material and architectural barriers that restrict accessibility to eligible buildings
oLead based paint testing and abatement as a stand-alone program or included as rehabilitation
oActivities that support new housing construction such as acquisition (section 570.201(a) and (b)), clearance (section 570.201(d)), site improvements (section 570.201(c)), and street improvements (section 570.201(c)).

Other Real Property activities
In addition to the housing-related activities outlined above, many other real property activities are eligible to be funded by CDBG such as:
• Acquisition (section 570.201(s));
• Acquisition refers to the purchase of real property. CDBG funds may be used to acquire real property.
• Disposition (section 570.201(b)); Disposition refers to the sale, lease, and donation of real property.
• Clearance and demolition (section 570.201(d)); Clearance activities are usually related to demolishing structures or preparing a site for development. • Rehabilitation of publicly- or privately-owned commercial or industrial buildings (section 570.202);
• Lead-Based Paint Hazard Evaluation and Reduction; This encompasses costs associated with the evaluation and abatement of lead-based paint hazards. • Historic preservation (section 570.202(d)); The preservation and restoration of publicly and privately owned properties of historical significance are generally eligible.

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• Handicapped Accessibility
• Funds may be used for the removal of material and architectural barriers that restrict the accessibility or mobility of elderly or handicapped persons when carried out with an eligible project.
• Energy Efficiency: CDBG funds can be used for a wide range of eligible energy activities.

Relocation (Regulatory citation 570.201(i))
CDBG funds may be used for relocation payments and other assistance to displaced persons. Funds may be used for permanently and temporarily relocated persons.

Relocation requirements must be followed.

Due to the potential liability for long-term assistance and burdens placed on affected tenants, City of Turlock will avoid funding CDBG projects that involve permanent residential displacement or business relocation unless displacement/relocation prove to be the only means available to correct a public health/safety hazard or other critical condition. In such cases, the City of Turlock will follow Real Estate Acquisition and Relocation Policy and Guidance set forth in HUD handbook 1378.

Temporary Relocation is provided in conjunction with the City’s Housing Rehabilitation program.

Public Facilities and Improvements
Funds may be used to undertake a variety of public facilities and public improvement projects. In general, public facilities and public improvements are interpreted to include all facilities and improvements that are publicly owned, or that are owned by a nonprofit and open to the general public. Maintenance and repair of public facilities or improvements is generally ineligible (like repairing cracks in sidewalks or replacing street light bulbs).

CDBG funds may be used for the acquisition, construction, reconstruction, rehabilitation, or installation of public improvements or public facilities. (Section 570.201(c)) • “Public improvements” includes, but is not limited to, streets, sidewalks, water and sewer lines, and parks.
• “Public facilities” includes, but is not limited to, neighborhood/community facilities and facilities for persons with special needs (e.g. homeless shelters, group homes, and halfway houses).

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Public Services (Regulatory citations 570.201(e) and 570.207) The CDBG regulation allow the use of grant funds for a wide range of public service activities, including, but not limited to: job training, child care, health services, counseling, fair housing counseling, education programs, services for senior citizens, services for homeless persons, and recreation services. Public services are also generally eligible under the CDBG Program (section 570.201(e)).

Public Services that are not eligible include: political activities, inherently religious activities, ongoing grants or non-emergency payments, administrative costs, and payment of mortgages. (Regulatory citation: 570.207 ineligible activities) Public service activities must not exceed 15 percent of the annual grant allocation plus 15% of program income received during the program year.

Economic Development (Regulatory citations 570.203 and 570.209) CDBG funds may also be used for activities related to economic development. The following are examples of eligible activities that can be funded by CDBG:
• Microenterprise assistance (section 570.201(o))
• Commercial Rehabilitation; and
• Special economic development activities (section 570.203) CDBG funds may be used for special economic development activities in addition to other activities. Selection of economic development activities will follow all guidelines outlined in 24 CFR 570.209.

Public
Services
•Job Training / Employment Services, Child Care
•Healthcare and substance abuse services
•Graffiti Removal
•Code Enforcement
•Crime prevention
•Fair Housing Counseling

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Planning and Administration
CDBG funds may be used for planning activities (section 570.205) and program administration activities (section 570.206).

Ineligible Activities (Regulatory citations 570.207)
The following activities are not authorized under 24 CFR 570 and therefore may not be assisted with CDBG funds:
• Buildings or portions thereof, used for the general conduct of government cannot be assisted with CDBG funds. This does not include, however, the removal of architectural barriers involving any such building.
• General Government Expenses to carry out the regular responsibilities of the City are not eligible for CDBG financial assistance. CDBG funds cannot be used to supplant other City funds.
• Political Activities involved with the financing or use of facilities or equipment for political purposes or to engage in other partisan political activities, such as candidate forums, voter transportation or voter registration are ineligible costs for CDBG funds.
• Construction Equipment may not be purchased with CDBG funds, but compensation for the use of such equipment through leasing, depreciation, or use allowances is permitted in accordance with 2 CFR Parts 220, 225, 215, and 230.

However, the purchase of construction equipment for use as part of a solid waste disposal facility is eligible under 24 CFR 570.201(C).
• Furnishings and Personal Property such as the purchase of equipment, fixtures, motor vehicles, furnishings, or other personal property not an integral structural fixture is generally ineligible. CDBG may be used, however, to purchase or to pay for depreciation or use allowances for such items when necessary for use by the City of its sub-recipients in the administration of activities assisted with CDBG funds, or when eligible as fire equipment, or when such items constitute all or part of a public service.
• Operating and Maintenance Expenses as a general rule are not eligible, such as costs associated with repairing, operating and maintaining public facilities improvements and services. Specific exceptions included allocable costs of operating and maintaining a facility used in providing a public service that is eligible, even if no other costs of providing such a service are assisted with such funds.

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• Income Payments as a general rule are ineligible costs. Income payments refers to a series of subsistence type grant payments made to an individual or family for such items as food, clothing, housing (rent or mortgage), or utilities, but excluding emergency grant payments made over a three (3) consecutive month period to the provider of such items or services on behalf of an individual or family. • As previously stated, new housing construction is not an eligible activity unless it is one of the following:
oLast resort housing as set forth in 24 CFR Part 42;
oPublic housing as permitted under 24 CFR 570.201(m); or oCarried out by a Community Based Development Organization (CBDO) as provided under 24 CFR 570.204(C).

4. City of Turlock Programs
The City of Turlock Housing Division offers a variety of services to help individuals and the community improve their quality of life.

All potential subrecipients requesting CDBG funds from the City must submit an application which provides information concerning the organization, its corporate and financial structure, and a specific proposal for a program or project. A subrecipient, as defined by 24 CFR 570.500(c), is a public or private nonprofit agency, authority, or organization receiving CDBG funds from the grantee [City of Turlock] to carry out CDBG-eligible activities. Any subrecipient receiving CDBG funds from the City must sign a grant agreement and provide the required insurance.

At a minimum, subrecipients requesting CDBG funds must provide an application and the following supporting documentation:
•Completed W-9
•Financial Statement
•Certified Audit
•IRS Federal Tax Exemption letter
•Articles of Incorporation
•Current insurance Certificates for Worker’s Compensation, Liability and Disability
•Board of Directors member list
•Organization Chart
•Authorization to submit application (meeting minutes)
•By laws as registered with the CA Secretary of State

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•City of Turlock business license
Subrecipients should reference the CDBG application for additional details as to what information to include in the application package. The funding application will be reviewed and updated as needed on an annual basis.

The following section describes the City’s routine process for allocating and awarding CDBG funds. Note, however, that the City may choose an alternative option so long as it aligns with CDBG regulations.

Funding Allocation
Public Services
The City of Turlock annually offers grant funding to eligible non-profit agencies to provide assistance to income eligible clients.

The City of Turlock solicits CDBG grants at the end of the calendar year for public service grants to non-profit agencies to provide eligible Public Service programs benefiting low/moderate families in the City of Turlock. A CDBG selection committee reviews the eligible applications and score the applications, which are then presented to City Council.

Public Facilities/Infrastructure Improvements
Public Improvements
The City of Turlock provides funding to help the community with a variety of improvements.

Past improvements have included:
• Providing funding for the installation of curb, gutter, and sidewalks • Park improvements including ADA accessible bathrooms
Projects are targeted to income eligible census tracts in Turlock. Funding is leveraged as much as possible with other city department projects to complete and coordinate the projects. Staff work diligently with other internal departments to determine eligible projects.

Housing Programs
The City of Turlock offers funding to eligible owners and investors to provide assistance in the rehabilitation of their homes to remove health and safety hazards. CDBG funds may be used to assist existing homeowners with the repair, rehabilitation, or reconstruction of owner- occupied units. The City of Turlock provides a Rehabilitation Program for the City. See the separate Rehabilitation Program Policies and Procedures for more information about the program.

Additionally, the City offers direct financial assistance to first time homebuyers through the City’s First Time Home Buyer Program.

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Determining Eligible Activities
The City may assist an activity in whole or in part with CDBG funds; however, all CDBG funded activities must comply with 24 CFR Subpart C. Prior to awarding funds, City staff follows a five-step process to determine whether CDBG funds may be used to assist a proposed activity. This procedure applies to all CDBG applications.

1. Compliance with eligible activities
Determine if the activity falls within a category of explicitly authorized activities under 24 CFR Parts 570.201-570.206 and ensure the activity does not fall within a category of explicitly ineligible activities, despite its apparent inclusion within an authorized category.

2. Compliance with national objectives
Determine if the proposed activity can meet one of the national objectives as outline in 24 CFR 570.200 and 208. If the activity does not meet a national objective, it is ineligible.

3. Compliance with the primary objective
Ensure that carrying out the activity with CDBG funds will not result in the City’s noncompliance with the CDBG expenditure requirement, which requires that at least 70% of CDBG funds be used for activities that benefit L/M income persons.

4. Compliance with cost principles
Review proposed activity costs to determine if they appear necessary and reasonable and will otherwise conform with the requirements of 2 CFR Part 200, subpart E.

5. Compliance with environmental review procedures
Complete the environmental review and clearance procedures for the project of which the activity is a part as required by 24 CFR Part 58. Federal law prohibits the release of funds for a CDBG activity prior to the completion of an environmental review.

Environmental Review-24 CFR Part 58
All CDBG activities are subject to requirements of HUD environmental review regulations at 24 CFR Part 58. These regulations implement HUD's responsibilities for use of federal funds under NEPA. The HUD environmental review process must be completed before CDBG funds may be accessed for the City’s CPD-funded activities, or before the purchase of any land or buildings, or start of any work on a proposed project, even with non-HUD funds. The aforementioned conditions are known as “choice-limiting decisions” and this limitation applies to all participants involved in a CDBG-funded activity.

There are five (5) levels of review identified in Part 58 that apply to CPD programs:

Level of Environmental Review Example Projects
1 Exempt (24 CFR Part 58.34) or
Categorically Excluded NOT Subject to the
§58.5 statutes (24 CFR Part 58.35(b))
Administration
Public Services
2 Categorically Excluded Subject to § 58.5
(may or may not require mitigation)
Curb, Gutter, Sidewalk Project
Street Improvements

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3 Environmental Assessment (24 CFR Part

58.36)
Rehabbing an industrial building
into a residential property.
4 Environmental Impact Statement (24 CFR
Part 58.37)
Construction of a Convention
Center
5 Tiering (24 CFR 58.15) Housing Rehabilitation Program The primary objective of the environmental review is to identify specific environmental factors that may be encountered at potential project sites and to develop procedures to ensure compliance with regulations pertaining to these factors. There is no standard set of review procedures that makes sense for every program. Therefore, the HUD environmental review is designed to produce program-specific environmental review procedures.

No project or activity will be initiated until the City completes an environmental review and all necessary approvals have been secured.

5. Financial Management
The CDBG regulations require the City of Turlock to adhere to certain administrative and financial management requirements. The following is a list of the key Federal regulations governing financial management:
2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, (Cost Principles and Audit Requirements). • This regulation, which applies to government agencies, sets forth uniform requirements for financial management systems, fiscal controls, cost principles, allowable costs, audit requirements, reports and records, grant close-outs for recipients of Federal grant funding, etc. The CDBG regulations at 24 CFR 570.502 address the applicability of these uniform requirements to the CDBG program as well as describing other grant administration requirements.

Accurate financial record-keeping, including the timely deposit, disbursement and accounting of Community Development Block Grant (CDBG) funds is crucial to the successful management of a CDBG funded project. Grantees must take the following steps to prepare a financial management system to receive and utilize CDBG grant funds:

1. Appoint a person to be responsible for Financial Management,

2. Establish accounting records,

3. Set up bank accounts or separate ledger accounts, and establish receipting procedures, and

4. Establish procedures for approving invoices, submitting claims, and issuing payment to vendors.

Financial record-keeping is the primary responsibility of the Grantee’s Chief Financial Officer, i.e. the Finance Director or any other authorized individual. It is the responsibility of

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the Grant Administrator to advise, assist and counsel the Chief Financial Officer on administrative requirements in regard to the receipt, disbursement and accounting of federal funds and the records to be maintained. Failure to comply with financial management standards may result in monitoring and audit findings. Depending on the infraction, the Grantee may be required to payback federal dollars. This section will focus on the records that must be maintained in order to receive and utilize CDBG funds.

Standards for Financial Management Systems
All CDBG grantees and subrecipients must have financial management system in place that comply with the standards specified in 2 CFR Part 200.302. For a financial management system to meet federal standards, it must:
• Provide effective control over and accountability for all collections and disbursements, real and personal property and other assets • Identify the source and application of funds for federally sponsored activities • Permit the accurate, complete and timely disclosure of financial results in accordance with HUD reporting requirements or, for subrecipients, grantee reporting requirements
• Minimize the time elapsing between the transfer of funds from the U.S. Treasury and disbursement by the Grantee or subrecipient. Grantees must employ financial management systems capable of generating regular financial status reports that indicate the dollar amount allocated (including budget revisions), obligated, and expended for each activity.

Ultimately, the City of Turlock must be able to isolate and trace every CDBG dollar received.

Not only CDBG Grantees, but also subrecipients must have financial management systems in place that comply with standards specified in Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards specified in 2 CFR Part 200.

Budget Development Process
All requests for CDBG grant funds shall include a budget that summarizes proposed eligible expenses which are necessary to carry out the activity. The City may assist potential applicants in this process.

The budget development proposals shall include:
• All funding commitments received from all donors and other funding sources. • The amount of CDBG funds to be requested from the City. • All activities and expenditures attributable to specific funding sources. • An Indirect Costs Allocation Plan (if appropriate) to identify expenses which are not directly attributable to any specific activity or funding source. In general, only General Program or Public Service activities can include this as a budget line item.

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2 CFR Part 200 Subpart E requires that governmental entities support indirect costs with a cost allocation plan or an indirect cost proposal. Indirect costs should be allocated in a manner which will result in the grant program bearing its fair share of total indirect costs. An indirect cost rate proposal is the documentation prepared by a governmental entity to substantiate its request for the establishment of an indirect cost rate.

Administrative and Planning Costs (570.200(g),570.205, 570.206) CDBG funds can be used for administration and planning activities associated with implementation of the grant. Planning and administration costs are capped at 20 percent of the sum of grant plus program income that is received during the program year. • Examples of administration activities include:
oGeneral management, oversight and coordination;
oProviding local officials and citizens with information about the CDBG program;
oPreparing budgets and schedules;
oPreparing reports and other HUD-required documents;
oMonitoring program activities;
oFair Housing activities;
oIndirect costs; and
oSubmission of applications for Federal programs
In charging administrative costs, grantees should note:
• All administrative costs charged to the project must be documented through timesheets, purchase orders, and invoices.
• For those projects directly administered by the grantee, employees paid in whole or in part from CDBG funds should prepare timesheets indicating the hours worked for each pay period.
oTimesheets must show the exact hours each individual worked on the project, the hours worked on non-CDBG projects, the date on which the work was performed and a description of the work performed.
oThe employee and the employee's supervisor must sign the timesheet.

HUD requires entitlement communities to provide for efficient and adequate administration of CDBG programming. Administration costs can include salary, necessary training/travel, supplies, telephone, postage, and audit costs. The necessary amount for fulfilling this requirement will be identified by the Housing Program Services Manager.

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Timely Expenditure of Funds (570.902)
Timeliness refers to how quickly the grantee is able to commit and expend CDBG funds.

The entitlement program rule of timeliness is that 60 days prior to the end of the program year, a grantee should not have more than 1.5 times its annual allocation sitting in its line of credit at the U.S. Treasury.

Grantees must minimize the time lapsing between the receipt of CDBG dollars and their The City of Turlock will ensure timely draw provisions by adhering to the following drawdown schedule:

Project Type Drawdown Period
Public Services Quarterly
Housing Rehabilitation, Other Activities Quarterly
Both the Housing Program Service Division and Finance Department are committed to the timely expenditure of funds by funding projects that are “shovel ready” and working in collaboration with finance to ensure funds are drawn from IDIS. As part of this commitment, the divisions will develop an internal meeting schedule to ensure progress. City staff must ensure that expenditures of CDBG funds are drawn down from the U.S. Treasury on a timely basis, per 24 CFR 570.902.

Staff must also prepare and submit four periodic reports during the program year:
• Federal Financial Report (PR 29) “Cash on Hand”
• Contract-Subcontract Activity Report (form HUD-2516)
• Semi- Annual Labor Standards Enforcement Report (form HUD4710) • Federal Funding Accountability and Transparency Act (FFATA) Report, Each report documents and certifies critical program compliance information that HUD uses to evaluate the City of Turlock’s risk as part of its annual risk assessment process that determines which Grantees will receive on-site monitoring visits. For this reason, it is critical that each periodic report is prepared accurately and submitted to HUD in a timely manner.

Program Income (570.504)
Program income is the gross income received by the grantee and its sub-recipients directly generated from the use of CDBG funds (as defined under 24 CFR 570.500(a)). Program income includes proceeds from the sale of property purchase or improved with CDBG funds and payments of principal and interest on loans made using CDBG funds.

Any program income gained from any activity of the sub-recipient may be retained by the sub-recipient or City provided the income is treated as additional CDBG funds subject to all

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applicable requirements governing the use of CDBG funds. Any and all program income received by a sub-recipient must be reported to the City.

As defined in 24 CFR Part 570.500, program income includes, but is not limited to, the following:
• Proceeds from the disposition by sale or long-term lease of real property purchased or improved with CDBG funds;
• Proceeds from the disposition of equipment purchased with CDBG funds; • Gross income from the use or rental of real or personal property acquired by subrecipients/entities with CDBG funds, less costs incidental to generation of the income; Gross income from the use or rental of real property, owned by subrecipients/entities, that was constructed or improved with CDBG funds, less costs incidental to generation of the income;
• Payments of principal and interest on loans made using CDBG funds, except as provided in 24 CFR 570.500(a)(3); and
• Interest earned on program income pending its disposition.

Subrecipients must track program income in their chart of accounts, using a segregated account for managing sources and uses. Program Income shall be reported to the City on a monthly basis and may be used to offset the operating expenses of the activities funded through the Sub-Recipient Agreement with the City. Program income is subject to all provisions of the Sub-Recipient Agreement, and must be expended prior to requesting reimbursement from the City for eligible budget line item expenses.

By the 15th day of the month following the end of the quarter, the subrecipient’s program manager submits a report to the City that shows each transaction that generated program income and the subsequent transaction for which the program income was applied.

CDBG regulations require that, at the end of each program year, the City of Turlock must determine whether they have excess program income on hand (as determined by 570.504(b)(2)(iii)) and return any excess to its line of credit.

Leveraging
HUD encourages CDBG grant recipients to use funds to attract or leverage other funds for projects and programs. The City must report other funding for programs and projects in the year end CAPER report as well as provide an estimate of the potential for leveraging funds in the Annual Action Plan.

Integrated Disbursement and Information Systems (IDIS)
The Integrated Disbursement and Information System (IDIS) online system is the U.S.

Department of Housing and Urban Development’s (HUD) web-based computer application that provides financial disbursement, tracking, and reporting activities for the HUD Community and Planning Development CPD formula grant programs. IDIS enables HUD grantees to drawdown program funds and report on the activities and accomplishments outlined in each jurisdiction’s Consolidated Plan.

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The City complies with the policies and procedures outlined in HUD’s “ IDIS for CDBG Entitlement Communities Training Manual ” to enter, maintain, report on, fund, and draw down funds for the City’s CDBG projects and activities.

Fiscal Records
Organizations receiving CDBG funds must keep fiscal records to support the expenditures of grant funds including bookkeeping records for revenues and expenses, and payroll records. The subrecipient shall maintain a system of internal control in accordance with generally accepted accounting practices.

To meet this requirement, subrecipient should provide for the following elements:
• A chart of accounts. This is a list of names, classifications, and the numbering system for the individual accounts containing basic information about specific financial transactions for the organization. Accounts are created and, in turn, used to summarize the financial transaction data, according to some common characteristics. For example, a typical chart of accounts might have separate account categories for describing assets (cash in a checking account, accounts receivable, prepaid insurance, etc.); liabilities (loans, accounts payable, obligated funds, etc.); revenue (drawdowns from CDBG awards, cash contributions, proceeds from sales, other program income, etc.); and expenses (rent, wages, heat, telephone, etc.).
• A cash receipts journal. This journal documents chronologically the date funds are received, in what amounts, and from what sources.
• A cash disbursements journal. This journal documents chronologically the organization’s expenditures (e.g., when the expense was incurred, how much was spent, and to whom funds were paid and for what purpose). • A payroll journal. This journal documents the organization’s expenses on salaries and benefits and distinguishes different categories for regulatory purposes. • A general ledger. After a transaction is entered in a journal, that information also should be transferred to the proper accounts contained in the general ledger. The general ledger summarizes chronologically the activity and financial status of all the accounts of the organization. The process of transferring transaction information from a journal to a ledger is known as “posting.” Cross-indexing entries in the journal and ledger permits tracking of any recorded transaction (i.e., an “audit trail”).

Periodically, a “trial balance” is performed, to test the mathematical accuracy of the ledger and to prepare a statement of the organization’s financial position as of a specific date.

Additionally, when CDBG funds are used to pay staff salaries the following documentation must be maintained:

Timesheets detailing total number of hours worked as well as actual hours spent on CDBG activities, pay period dates, signed & dated by employee and supervisor. The timesheet should differentiate between time spent on CDBG activities vs. time spent on non-CDBG activities. Timesheets are required for both exempt and nonexempt employees who are

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seeking salary or wage reimbursement from CDBG funds. Timesheets are to be submitted with each draw request and for each position/employee for whom payroll reimbursement is requested in the draw request.

Expenditures
All expenditures must comply with CDBG program regulations and guidelines. Expenditures shall be made in conformance with the approved project and shall meet the criteria established for allowable costs. Costs must be necessary and reasonable. Costs must conform to any governing statutes, regulations and ordinances. Costs must be documented including but not limited to: contracts, invoices, timecards, cash receipts, vouchers, canceled checks, bank statements and/or other official documentation evidencing in proper detail the nature and propriety of all charges.

Limitation of Expenditures:
• The subrecipient shall not expend funds provided under the contract prior to the commencement of the contract or after the date of the suspension or termination of the contract.
• Expenditures shall be made in conformance with the approved budget and shall meet the criteria established for allowable costs.
• Expenditures shall be in direct support of the project which is the subject of the contract. The Sub-recipient shall notify the City in writing of any expenditures for items jointly used for any other project(s) and the expenditures shall be apportioned according to the percentage of direct use in the project.

Eligible Costs:

To be eligible for payment, costs must be in compliance with 2 CFR Part 200, Subpart E – Cost Principles and with the principles set forth below (200.403):
• Be necessary and reasonable for the proper and efficient performance of the contract and in accordance with the approved budget. The City shall have final • authority to determine in good faith whether an expenditure is “necessary and reasonable.”
• Conform to the limitations within this manual and to any governing statutes, regulations, and ordinances.
• Be fully documented and determined in accordance with approved accounting procedures.
• Not be included as a cost or used to meet cost sharing or matching requirements of any other funding source in either the current year or a prior period of time. • Be the net amount of all applicable credits such as purchase documents, rebates, sales, or other income or refunds.
• Document all costs by maintaining complete and accurate records of all financial transactions, including but not limited to: contracts, invoices, timecards, cash

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receipts, vouchers, canceled checks, bank statements and/or other official documentation evidencing in proper detail the nature and propriety of all charges. • Submit to the City, within seven (7) working days after the end of the preceding month, requests for reimbursement together with a summary of expenses on a form approved by the City, along with supporting documentation. • Submit to City at such times and in such forms as HUD or the City may require, statements, records, reports, data, and information pertaining to matters covered by the agreement or contract.

Examples of Ineligible Costs per 2 CFR Part 200:
• Bad debts: any losses arising from uncollectable accounts and other claims, and related costs.
• Contingencies: contributions to a contingency reserve or any similar provisions for unforeseen events.
• Contributions and donations.
• Entertainment: costs of amusements, social activities and incidental costs such as meals, beverages, lodging and gratuities relating to entertainment, or any political or lobbying activity.
• Fines and penalties: costs resulting from violations of or failure to comply with Federal, State, and local laws and regulations.
• Interest and other financial costs: interest on borrowings (however represented), bond discounts, cost of financing and refinancing operations, and legal and professional fees paid in connection therewith.
• Membership expenses: costs of membership in any organization which devotes a substantial part of its activities to influencing legislation. • Non-competitive subcontracts – payments under a sub-contract not obtained under competitive bidding procedure unless the requirement for such a procedure is specifically waived by the City.
• Political activities – donations and contributions, or time spent lobbying or supporting political activities.

Reimbursement
City staff will review each request for reimbursement submitted by program sub-recipients.

Requests will include all required backup documentation. Questionable or ineligible expenses will be identified and the subrecipient will be requested to submit clarifications, corrections, or additional information.

Common Mistakes that Delay Payment:
• Unsigned, undated, or improperly signed Requests for Payment • All approved activities not shown on each Request for Payment. • All invoices and supporting documents missing from request package. • Disbursements to date are not correct.

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• Mathematical errors.
• Budget Amendments have not been approved
Performance Measurement (570.900)
Performance measurement is an organized process for gathering information to determine how well programs and activities are meeting established needs and goals.

There are three main components to the CPD Outcome Performance Measurement System:

Objectives, Outcomes, and Indicators.

Objectives
Objectives closely mirror the statutory objectives of each program. The objectives are framed broadly to capture the range of community impacts that occur as a result of program activities. The CPD Outcome Performance Measurement System offers three possible objectives for each activity.

Creating Suitable Living Environments relates to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment. This objective relates to activities that are intended to address a wide range of issues faced by LMI persons, from physical problems with their environment, such as poor quality infrastructure, to social issues such as crime prevention, literacy, or elderly health services.

Providing Decent Housing covers the wide range of housing activities that could be undertaken with CDBG funds. This objective focuses on housing activities where the purpose is to meet individual family or community housing needs. It does not include programs where housing is an element of a larger effort to make community-wide improvements, since such programs would be more appropriately reported under Suitable Living Environments.

Creating Economic Opportunities applies to activities related to economic development, commercial revitalization, or job creation.

Outcomes
The program outcome helps further refine the grantee’s objective and is designed to capture the nature of the change or the expected result of the objective that a grantee seeks to achieve. Outcomes correspond to the question “What is the type of change the grantee is seeking? Or what is the expected result of the activity?” The CPD Outcome Performance Measurement System provides three outcomes:

Availability/Accessibility applies to activities that make services, infrastructure, public services, public facilities, housing, or shelter available or accessible to LMI people, including persons with disabilities. In this category, accessibility does not refer only to physical barriers, but also to making the basics of daily living available and accessible to LMI people where they live.

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Affordability applies to activities that provide affordability in a variety of ways to LMI people.

It can include the creation or maintenance of affordable housing, basic infrastructure hook- ups, or services such as transportation or day care. Affordability is an appropriate objective whenever an activity is lowering the cost, improving the quality, or increasing the affordability of a product or service to benefit a low-income household.

Sustainability applies to activities that promote livable or viable communities through activities that improve communities or neighborhoods, helping to make them livable or viable by providing benefit to LMI people or by removing or eliminating slums or blighted areas, through multiple activities or services that sustain communities or neighborhoods.

Indicators
There are four common indicators that are relevant for most activities. The system requires the grantee to report on these data elements for nearly all program activities. • Amount of money leveraged from other Federal, state, local, and private sources, per activity.
• Number of persons, households, businesses, units or beds assisted, as appropriate. • Income levels of persons or households by: 30 percent, 50 percent or 80 percent of area median income
• Race, ethnicity, and disability data for activities that currently report these data elements.

Consolidated Annual Performance & Evaluation Report
(CAPER) Reporting
The CDBG regulations require grantees to submit an Consolidated Annual Performance and Evaluation Report to HUD within 90 days of the close of a grantee’s program year. This is in accordance with the Consolidated Plan regulations at 24 CFR Part 91.

The purpose of the CAPER is to provide HUD with necessary information to assess the City’s ability to carry out its programs in compliance with applicable regulations and requirements; provide information necessary for HUD to report to Congress; and provide the City with an opportunity to describe its program achievements to interested residents, agencies, and/or groups.

Recordkeeping
Accurate recordkeeping is crucial to the successful management of CDBG-funded activities.

Some examples are: General administration, financial, project/activity, national objective, Determining and documenting income, Records on sub-recipients, Record retention period, access to records.

The City of Turlock will maintain files and records that relate to the overall administration of the CDBG program. These records will include the following:

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• Consolidated Plan submissions to HUD, which includes the application, program descriptions, certifications, etc.;
• Executed grant agreements;
• Description, geographic location and budget of each funded activity; • Eligibility and national objective determinations for each activity; • Personnel files;
• Property management files;
• HUD monitoring correspondence;
• Citizen participation compliance documentation;
• Fair Housing and Equal Opportunity records;
• Lump sum agreements;
• Environmental review records; and
• Documentation of compliance with other Federal requirements (e.g., Davis-Bacon, Uniform Relocation Act, and Lead-Based Paint).

All CDBG files will be maintained for a minimum of five (5) years after the final expenditure of funds has been made. The following link provides access to a handbook on recordkeeping and reporting requirements:
www.hudexchange.info/sites/onecpd/assets/File/Playing-by-the-Rules-Handbook-CDBG- Subrecipients-Administrative-Systems-Chapter-5.pdf
Monitoring
Grantees are responsible for managing the day-to-day operations of their CDBG Program and ensuring that CDBG funds are used in keeping with program requirements.

Implementation of CDBG activities by other entities does not relieve grantees of this responsibility.

Monitoring is the primary tool that CDBG grantees use to ensure that CDBG projects are being carried out in accordance with program requirements. Monitoring is a review of program or project performance and compliance. There are several types of monitoring:

Administrative and financial, program monitoring and project monitoring.

Three primary goals of monitoring are to:
• Ensure production and accountability;
• Ensure compliance with CDBG and other federal requirements; and • Evaluate organizational and project performance.

The subrecipient and City Program shall maintain records pertaining to the costs of carrying out their activity to the extent of detail that will adequately reflect costs, labor, materials, equipment, supplies, services, and other expenses. Authorized representatives of the City or HUD shall have access to sub-recipient and City program records at reasonable times of business for inspection, audit or reproduction. Sub-recipients and City Programs must make

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these records available throughout the program year and four years after it expires.

Furthermore, City staff may schedule monitoring visits with the sub-recipient to evaluate the programs, and performance of the program and provide technical assistance. Staff may also conduct monitoring review of a sub-recipient at any time, without prior notification.

The City of Turlock will monitor its subrecipients on an annual basis utilizing a risk based assessment and follow the standards and procedures detailed in HUD monitoring handbooks, guidelines, and technical assistance publications. This effort is supported by the City’s Monitoring Plan.

The City will ensure the following:
• All expenditures of Federal funds are eligible under the CDBG Program Regulations.
• All purchase orders and contracts are in the files and in accordance with Federal • Guidelines.
• Proper files are maintained and in place.
• An internal financial control system is in place and working properly. • Accounting records are available and accurate.
• Periodic financial reports are maintained and available. • All financial procedures are designed to avoid or eliminate waste, fraud, or abuse • of grant funds.
• The sub-recipient has a written policies and procedures manual in place. • There are written accounting procedures in place that include approving and re- cording transactions, including regular reconciliation of records to check for completeness and accuracy.
• The personnel are capable of performing their responsibilities. • Procurement of goods and services are in keeping with the Federal Regulations.

Disputes (2 CFR Part 200.318)
Any dispute concerning a question of fact arising under a sub-recipient program or City Program shall be resolved by Housing Program Services Division staff, who shall relay their decision in writing to the sub-recipient, in addition to furnishing a copy to the City Manager.

The decision of Housing Program Services Division staff shall be final and conclusive unless the sub-recipient furnishes a written appeal to the City Manager within ten days of the date of receipt of such copy. The decision of the City manager in such appeals shall be final and binding.

Audit Requirements
The Federal Government requires the City of Turlock to determine if subgrantees are compliant with 2 CFR Part 200, Subpart F - Audit Requirements. The following review procedure should be performed before a contract can be executed.

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An independent public accountant typically performs these audits. • A single audit is required when the total expenditure of all federal funds received by the Grantee or subrecipients exceeds $750,000.
• A program-specific audit is required when the Grantee or subrecipients spend more than $750,000 from a single federal program (e.g., the CDBG program).

If the City of Turlock or a subrecipient expends less than $750,000 in federal funds, the City and subrecipients are exempt from the audit requirements for that year. The City must, however, maintain records and make them available for review or audit by HUD and/or the Government Accountability Office.

6. Other Program Requirements
Procurement- Overview of Procurement Requirements
The HUD Procurement Policy found in 24 CFR Part 84 and 85 200 applies to all CDBG activities, including both City Programs and sub-recipients that involve the purchase of equipment, materials, supplies and or services. (Part 84 for nonprofits, institutions of higher education and hospitals and Part 85 for local governments) Procurement should clearly specify standards for goods or services wanted, seek competitive offers to obtain the best possible quality at the best possible price, use a written agreement that clearly state the responsibilities of each party, keep good records, and have quality assurance system that helps the grantee or sub-recipient get what it pays for. Four methods of procurement identified in the federal regulations are small purchase procedures, sealed bids, competitive proposals, and non-competitive proposals.

City programs and sub-recipients are encouraged to make positive efforts to use small businesses, minority-owned firms (MBE), and women’s business enterprises (WBE) in procuring services of all types.

City Programs and sub-recipients are encouraged to make positive efforts to use Section 3 businesses in procuring services of all types. Good faith efforts must be documented for all construction projects. Section 3 of the Housing and Urban Development Act of 1968 is designed to increase local job opportunities for low income individuals.

Labor Standards (570.603)
Under the labor laws, the prime or general contractor is responsible for full compliance with applicable requirements including all employers/subcontractors on the project. The CDBG grantee is responsible for the administration and enforcement of the requirements to ensure compliance.

Davis-Bacon: Whenever CDBG funds in excess of $2,000 are allocated for construction projects, the sub-recipient and any contractor(s) shall abide by requirements of Davis Bacon and Related Acts (DBRA) for prevailing wages. Davis-Bacon does not apply to the rehabilitation of residential structures containing less than eight units.

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Section 3: Requires the provision of opportunities for training and employment that arise through HUD-financed projects to lower-income residents of the project area. Also required is that contracts be awarded to businesses that provide economic opportunities for low- and very low-income persons residing in the area. The City shall provide appropriate guidance to both sub-recipient and contractor regarding DBRA requirements, including wage determinations, and Section 3 requirements as applicable to all CDBG-funded projects.

Lead-Based Paint (570.608)
Whenever Federal funds are used to assist housing built before 1978, steps must be taken to address lead hazards. All housing units in a project assisted with CDBG funds must comply with the regulations found at 24 CFR Part 35. For the Housing Rehab program see the Housing Rehabilitation Program Policies and Procedures for specific city processes.

Relocation and Acquisition (570.606)
In the event of any temporary or permanent relocation of residents or businesses as a result of CDBG-funded activity, the City shall follow Section 570.606- Displacement, relocation, acquisition and replacement of housing as applicable. The city is required to comply with:
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) (49 CFR part 24); and
• Section 104(d) and the residential anti-displacement and relocation assistance plan (24 CFR part 42, subpart B).

Non-discrimination (Fair Housing, accessibility, and Equal Employment)
The City as a recipient of CDBG funds shall ensure that sub-recipients comply with program requirements. CDBG sub-recipients are prohibited from discriminating on the basis of:

Race, Color, Religion, national origin, disability status, familial status, ethnicity, gender, gender identity, language(s) spoken, literacy, sexual orientation, and veteran status.

Discrimination is prohibited in delivery of services, program administration, and any enforcement mechanisms.
• Fair Housing (570.602)
• Handicapped Accessibility 570.614
• Equal Opportunity 570.607
• Recordkeeping and Monitoring 570.506
ADA (American with Disabilities Act)
The City shall abide by HUD regulations in Section 504, HUD’s implementation of the American with Disabilities Act, to ensure that no qualified individual with a disability should, only by reason of his or her disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving CDBG funds.

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Conflict of Interest 570.611
There are two sets of conflict of interest provisions applicable to activities carried out with CDBG funding. The first set, applicable to the procurement of goods and services by sub- recipients, is the procurement regulations located at 24 CFR 84.44 and 85.36. (See 24 CFR 570.611(a)(1)). The second set of provisions is located at 24 CFR 570.611(a)(2). These provisions cover situations not covered by parts 84 and 85.

Faith-Based activities
Religious or faith-based organizations are eligible to participate in the CDBG program. Local government representatives and CDBG program administrators shall not discriminate against an organization on the basis of its religious affiliation.

Faith based organizations cannot use CDBG funds to support worship or religious instruction. Religious activities must be offered separately from the CDBG supported activity. Faith based organizations may not use direct CDBG funds to support inherently religious activities such as worship, religious instruction or proselytization. If an organization conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded under this part, and participation must be voluntary for the beneficiaries of the HUD-funded programs or services. Organizations that participate in the CDBG program shall not discriminate against a program beneficiary on the basis of religion or religious belief. (Reference: CPD Notice 04-10 and 24 CFR 570.200)

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Appendix I
Key Definitions
This section provides definitions of key CDBG topics and terms.

The Act: The Housing and Community Development Act of 1974 makes funds available to qualified cities and urban counties to develop of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities.

Annual Action Plan: An annual plan that outlines proposed housing and community development objectives, and activities for the City of Turlock. The plan includes information regarding federal, state, and local funding resources, a description of each activity to be implemented, and other actions that the City will take to address barriers to affordable housing, support anti-poverty strategies, and facilitate fair housing.

Adjusted Award: Amount of CDBG funds available to subrecipients after Urban County programs, administration, fair housing, and audit allocations are deducted Administrative Cap: A maximum of 20% of the sum of the entitlement grant plus program income that is received during the program year may be spent on planning and administration costs.

Grant Review Panel: A committee of representatives from the Urban County, County Chief Executive Office and the local Continuum of Care (COC) formed to interview applicants, review CDBG and ESG grant applications and make preliminary funding recommendations.

Capacity Building: Activities that build the capacity of the CDBG program, Subrecipients, and program delivery to low-income residents of the Urban County. Capacity building activities are subject to the 20% administrative cap.

Community Development Block Grant (CDBG): A HUD entitlement grant with the primary objective is for the development of viable urban communities through the provision of improved living environments, expansion of economic opportunity and decent housing.

Funds are intended to serve low- and moderate-income residents and areas.

CDBG Recipient: Local governments are known as grantees or recipients, and also referred to as units of general local government (UGLGs). Under the Entitlement CDBG Program, the City receives funding directly from HUD.

CFR: The Code of Federal Regulations (CFR) is the codification of the general and permanent rules and regulations (sometimes called administrative law) published in the Federal Register by the executive departments and agencies of the federal government of the United States. The CFR is divided into 50 titles that represent broad areas subject to federal regulation.

Citizen: Unless otherwise distinguished by HUD or applicable statute, citizen and resident are used interchangeably.

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Citizen Participation Plan: A plan prepared by the City in accordance with 24 CFR 570.486 which describes how the City will include and encourage citizen participation, especially by low- and moderate-income citizens.

Community Development Block Grant (CDBG): A HUD entitlement grant whose primary objective is for the development of viable urban communities through the provision of improved living environments, expansion of economic opportunity and decent housing.

Funds are intended to serve low- and moderate-income residents and areas.

Conflict of Interest: When an individual or organization is involved in multiple interests, one of which could compromise or be perceived to comprise fair and objective allocation of funds or procurement of goods and services.

Consolidated Annual Performance and Evaluation Report (CAPER): An annual report prepared by the City in accordance with 24 CFR Part 91, on the objectives, activities, and budget set forth in the Annual Action Plan and the progress on the three-to five- year Consolidated Plan.

Consolidated Plan: The Consolidated Plan is a three-to five-year strategic plan prepared by the City in accordance with 24 CFR Part 91, and describes needs, resources, priorities and proposed activities to be undertaken with respect to HUD’s Office of Community Planning and Development (CPD) formula programs, including CDBG. An approved Consolidated Plan is one which has been approved by HUD.

Contractors: A contractor is an entity paid with CDBG funds in return for a specific service (e.g., construction). Contractors must be selected through a competitive procurement process.

Corrective Action Plan: A plan prepared by a subrecipient or Urban County member to correct issues of non-compliance within a specific schedule.

Cost Allocation: The identification, aggregation, and assignment of centralized costs.

Cost Allocation Plan: This plan, established under Federal guidelines, identifies, distributes, and allows the County to be reimbursed for the costs of services by support groups (such as Purchasing, Personnel, CEO, County Counsel) to those departments performing functions supported by Federal/State funds.

CPD: The Office of Community Planning and Development (CPD) is an office within HUD.

CPD administers and provides federal oversight of the CDBG program, along with other federal programs that provide decent housing, a suitable living environment, and expand economic opportunities for low and moderate income persons.

Davis-Bacon Act: Establishes the requirement for paying the local prevailing wages and fringe benefits, as determined by the U.S. Department of Labor, laborers and mechanics. It applies to contractors and subcontractors performing on federally funded or assisted contracts in excess of $2,000.

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Draw Down: Refers to the process of requesting and receiving CDBG, ESG, HOME or NSP funds. Grantees draw down funds from a line of credit established by HUD, while subrecipients typically draw down funds from grantees.

Economic Development: Activities to improve the economic health and standard of living in the communities in the City. Depending on the nature of the activity, eligible economic development activities may be subject to the Public Services or Administrative caps.

Entitlement Community: A city in a metropolitan area with a population of 50,000 or more, a principal city of a metropolitan area, or an urban county with a population of at least 200,000 (excluding the population of metropolitan cities located therein) that receives an annual allocation of CDBG funds directly from HUD under the CDBG Entitlement Program.

An Entitlement Community is sometimes referred to by HUD as a grantee or recipient.

Emergency Solutions Grants (ESG) Program: A HUD entitlement program with the purpose of assisting individuals and families regain housing (temporary and permanent) after experiencing a housing crisis or homelessness.

Entitlement Grant: Federal funds received by an entitlement community in a program year.

Fiscal Sponsor: A non-profit organization that applies for CDBG funding on behalf of an organization or group, also known as a Fiscal Agent. The fiscal sponsor accepts responsibility.

Fiscal Year: The City’s Program Year begins July 1 and concludes June 30 of the following year. A twelve month period between settlement of financial accounts; Stanislaus County’s Fiscal Year begins July 1 and ends June 30, as does the State of California. The Federal Fiscal Year begins on October 1 and ends on September 30.

Funding Cycle: The time period associated with the City’s allocation of projected CDBG funds for the upcoming program year(s). The funding cycle is most commonly an annual cycle that begins in July 1 and ends in June 30 of the following year.

Household: All the persons who occupy a housing unit. The occupants may be a single family, one person living alone, two or more families living together, or any groups of related or unrelated persons who share living arrangements.

Housing Rehabilitation: Activities that assist homeowners with the repair, rehabilitation, or reconstruction of owner-occupied units.

HUD Guidelines: All tools, guidebooks, trainings, notices, and other guiding materials and correspondence provided by HUD or CPD regarding the laws and regulations of CDBG Program.

Integrated Disbursement and Information System (IDIS): A nationwide database that provides HUD with current information regarding program activities and funding data. The City uses IDIS to fund and report on its CDBG and ESG Programs.

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Income: Adjusted gross income as defined by the IRS Form 1040.

Indirect Costs: Costs that have been incurred for common or joint objectives and cannot be readily identified with a particular final cost objective. Expenses that cannot be specifically associated with a given service, program, or department and, thus, are not clearly identifiable to a particular function. For example, charges for the cost of heat in a building containing multiple departments would be an indirect charge Indirect Cost Rate: A method for determining in a reasonable manner the proportion of indirect costs each program should bear. It is the ratio (expressed as a percentage) of the indirect costs to a direct cost base.

Indirect Cost Rate Proposal: The documentation prepared by a governmental unit or subdivision thereof to substantiate its request for the establishment of an indirect cost rate.

Job Creation/Retention: A mandatory public benefit standard that requires at least one full- time, permanent job per $35,000 of CDBG funds used be created or retained.

Low– and Moderate- Income: Low- and moderate income (also referred to in this document as LMI) means family or household annual income less than the HUD Low Income Limit, generally 80 percent of the area median income, or a person within such household, as established by HUD.

Low-Income Household/Family: A household/family having an income equal to or less than the HUD Very-Low-Income limit (50% of the area median income) as established by HUD.

Microenterprise: A business that has five or fewer employees, one or more of whom own the enterprise.

Minimum Contracting Standards: A set of standards required before the execution of a Sub-recipient Agreement. The standards indicate the minimum administrative and financial framework required to manage public funds.

Minority Business Enterprise (MBE): A business concern that is at least 51% owned by one or more individuals who are African American, Hispanic American, Native American, Asian- Pacific American or Asian-Indian American; and whose management and daily business operations are controlled by one or more of these owners.

Moderate-Income Household/Family: A household/family having an income equal to or less than the HUD Low-Income limit (80% of area median income) established by HUD, but greater than the HUD Very-Low-Income limit (50% of area median income) established by HUD.

Monitoring Visits: Visits to subrecipients and City programs by City staff to evaluate the progress/performance of the program and/or to provide technical assistance.

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Neighbor Stabilization Program (NSP) Program: A previous HUD grant with the purpose of stabilizing communities that have suffered from foreclosures and abandonment.

OMB: The Office of Management and Budget (OMB) is the largest office within the Executive Office of the President of the United States (EOP). The main function of the OMB is to assist the President in preparing the budget. The OMB issues budget instructions or information, known as circulars, to Federal agencies.

PR Reports: Standard CDBG program reports generated in IDIS that provide financial and performance information. 66 different PR reports are available in a noncontiguous range from PR01 to PR95. PR05 and PR07 provide draw down details.

Presumed Benefit: Benefit a group of clientele that is presumed to be principally Low– and moderate-income. Presumed benefit groups include abused children, battered spouses, severely disabled adults, homeless persons, illiterate adults, persons with AIDs, migrant farm workers, and elderly persons over 62-years-of-age.

Program Income: Program income is the gross income received by the City and its subrecipients directly generated from the use of CDBG funds.

Public Service Activity: Eligible public service activities including, but not limited to those concerned with employment, crime prevention, child care, health, homelessness, drug abuse, education, fair housing counseling, energy conservation, and welfare. To be eligible for CDBG assistance, a public service must be either a new service or demonstrate a quantifiable increase.

Public Services Cap: A maximum of 15% of the sum of the entitlement grant plus program income that is received during the program year may be spent on public service activities.

Resident: Unless otherwise distinguished by HUD or applicable statute, resident and citizen are used interchangeably.

Revolving Fund (RLF): A separate fund established to carryout eligible housing and/or economic development activities which generate program income. The fund reuses program income in making the same types of activities.

Section 3: Section 3 of the Housing and Urban Development (HUD) Act of 1968 established the Section 3 Program, which requires recipients of HUD financial assistance, to the greatest extent possible, provide job training, employment, and contract opportunities for low- or very- low-income residents in connection with projects and activities in their neighborhoods.

Scope of Work: An exhibit of the sub-recipient agreement which must include the project description, the national objective claimed, activity descriptions, intended beneficiaries (number and type), detailed budget and location(s) of program-related activity.

Small Business: The U.S. Small Business Administration is responsible for defining small businesses. Small Businesses are commonly identified by 500 employees or less for

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manufacturing and mining industries and $7.5 million or less in average annual receipts for non-mining industries. However, there are a number of exceptions.

Subrecipient: A public or private non-profit agency, authority, or organization, or a for-profit agency assisted under 24 CFR 570.201(o) receiving CDBG funds to carry out CDBG-eligible activities.

Subrecipient Agreement: A written agreement between the City and the sub-recipient that is required before CDBG funds are disbursed.

Substantial Amendment: An amendment to the Annual Action Plan or the Consolidated Plan as required when $150,000 in funding is reallocated for an activity or plans to utilize funds under a different activity, area or purpose are proposed.

Technical Assistance: Assistance to an entity by another entity more knowledgeable in the applicable subject field, resulting in increased capacity or knowledge of the assisted entity.

Timeliness: Carrying out CDBG-funded activities in a timely manner.

Timeliness Spending Test: A test conducted sixty days prior to the end of the current program year, to ensure that the amount of entitlement grant funds available to the City under grant agreements but undisbursed by the U.S. Treasury is not more than 1.5 times the entitlement grant amount for the current program year.

Urgent Need: Activities designed to alleviate existing conditions of recent origin (18 months) that pose serious threats to the health and welfare of the community; this objective may only be used if the community cannot finance necessary activities with other sources Women’s Business Enterprise (WBE): A business concern that is at least 51% owned by one or more women and whose management and daily business operations are controlled by one or more of these owners.

Turlock CDBG Policies and Procedures Manual 36
Revised February 2024
Appendix II

CDBG AND OTHER CROSS-CUTTING RESOURCES
CDBG:

1. CDBG Income Limits- published 06/2022

2. Basically CDBG for Entitlements- published 09/2017

3. Managing CDBG: Guidebook for CDBG Grantees on Subrecipient Oversight- updated 02/2022 (includes sample subrecipient agreement)

4. Playing by the Rues: A Handbook for CDBG Subrecipients on Administrative Systems- updated 02/2022

5. IDIS for CDBG Entitlement Communities- updated 01/2016

6. Guide to National Objectives and Eligible Activities for CDBG Entitlement Communities- 01/2014

7. CPD Income Eligibility Calculator User Manual- published 06/2022

8. CDBG Matrix Code & National Objective Table- published 11/2021

9. eCon Planning Suite Desk Guide- published 07/2021

10. Instructions for IDIS Cash on Hand Quarterly Report- published 01/2020

11. Low and Moderate Income Summary Data Maps- helpful when determining eligibility for public facilities activities.

Section 3:

1. Section 3 Guidebook

2. Section 3 HUD Compliance Review Checklist

3. Section 3 Worker Employer & Self Certifications Housing and Community Development

4. Section 3 Business Concern Certification Sample Form Environmental Review:

1. Part 58 Flowchart

2. Part 58 Environmental Assessment Form- 12/2013

3. HEROS- HUD Environmental Review Online System
Code of Federal Regulations (CFR) and US CODE:

1. 24 CFR 570- CDBG Program

2. 24 CFR 75- Section 3

3. 24 CFR 58- Environmental Procedures

4. Uniform Relocation Act

5. 2 CFR 200- Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

1 Attachment C
Below are the CDBG-CV policies and procedures which
will be added as Section 7 to the CDBG Policy and
Procedures Manual.

2 7. CDBG-CV
In March 2020, Congress passed the Coronavirus Aid, Relief, and Economic Securities (CARES) Act in response to the COVID-19 pandemic. Included in the CARES Act was a $5 billion supplemental allocation to the Community Development Block Grant (CDBG) program, to prevent, prepare for and respond to the coronavirus.

Activities funded with CDBG-CV funds must be determined to be a CDBG eligible activity. In addition, each activity funded with CDBG funds must meet one of three national objectives:
•Prevention and elimination of slum and blight
•Benefit low to moderate income persons
•Meet an urgent need
A minimum of 70% of all CDBG-CV funds must benefit low to moderate income persons.

All activities funded through this program must prepare, prevent or respond to COVID-19.

All applicable state and federal CDBG regulations apply to CDBG-CV funds.

The proposed project must be designed to prevent, prepare for, or respond to the coronavirus. Grantees must document this relationship, often referred to as the "tieback," by documenting a logical relationship between the benefits of the assisted activity and the effects of the coronavirus. This tieback may relate to the current pandemic and may also relate to mitigating potential future coronavirus pandemic impacts. A grantee may also undertake activities to address the indirect effects of the virus, such as the economic and housing market disruptions caused by social distancing measures and stay-at-home orders implemented to prevent the spread of coronavirus.

City of Turlock Programs
Rental Assistance Program
The COVID-19 Turlock Emergency Rental Assistance Program (COVID-19- CERAP) program provides emergency rental assistance grants to income-eligible households economically impacted during the COVID-19 pandemic through job loss, furlough or reduction in hours or pay, residing in the City of Turlock.

Emergency Rental Assistance grants are rental payments made on behalf of an income-eligible household in an amount determined by the agency, using HUD allowable rent levels, for a maximum period of 2 months to maintain housing and/or to reduce rental payment delinquency in arrears as a result of the economic downturn during the COVID-19 pandemic. The current Stanislaus County

3 eviction moratorium prevents eviction of tenants but does not address the financial impact on the landlord at present, or the tenant upon expiration of the moratorium. This rental assistance program will be deployed immediately to provide relief to both tenants and landlords.

COVID-19 Eligibility:

Eligible households must meet all of the following criteria:

1. Reside in the City of Turlock.

2. Annual household income does not exceed the U.S. Department of Housing and Urban Development (HUD) established "Moderate-Income" limits. Household income eligibility is based on the following two (2) factors:
a. The total number of persons residing in the household; and b. The total amount of the annual household income.

3. Economically impacted during the COVID-19 pandemic period beginning March 27, 2020- to present.

4. Current residential lease agreement.

5. Completed W-9 form from bona fide landlord/property management agent or company.

6. Signed Program Participation-Payment Acceptance form from bona fide landlord/property management agent or company.

7. Confirmed current rental balance.

Use of Community Development Block Grant (CDBG) Funds:

CDBG funds will be used for emergency rental payments on behalf of income-eligible households economically impacted by the COVID-19 pandemic. Monthly rental assistance is provided for a period of up to 2 months through direct payment to a bona fide landlord, property management agent or company for current rent and/or to pay down rentals in arrears. CDBG funds are also used for program administration such as direct personnel and non-personnel costs and indirect costs.

Rental Assistance
Rental assistance includes:
a. Monthly Rental Payment made on behalf of eligible household to landlord/property management agent or company in a reasonable amount determined by the agency for a maximum of 2 months; or
b. Monthly Rental Arrears Payment made on behalf of eligible household to landlord/property management agent or company in a reasonable amount determined by the agency for a maximum of 2 months; or

4 c. Monthly payment combination of items a. and b. made on behalf of eligible household to landlord/property management agent or company.

5 Applicant Intake and Assessment Process:

Applications will be accepted on a rolling basis. Grants will be awarded to qualified applicants on a “first come, first served” basis until funds run out.

Application will be a fillable PDF, made available on the Agency’s website or emailed upon request.

Applicants will attach the completed pdf application, and all supporting documentation requested on the application, to an email sent to [email protected] In an effort to protect the environment and prevent the spread of COVID-19, paper applications will not be accepted for this program.

Applicant household’s eligibility for emergency rental assistance will be determined upon submission of a completed application with all required information and documents. Program staff will review application information and provide an eligibility determination as soon as possible. All applicant household’s information and supporting documentation will be recorded accurately in an applicant file to demonstrate eligibility/ineligibility for this program.

A denied applicant file shall contain all submitted information and documentation, as well as the reason for denial (ex: over income limits, incomplete information, reside outside service area).

An approved applicant file shall contain all submitted information and documentation necessary to meet all required eligibility criteria and contain completed forms, documentation, and necessary information for all members of an applicant household such as the following:

Residency
An applicant household must reside in a rental property located in the City of Turlock.

Definition of a Household and Documentation of Household Members A Household is defined as all the persons who occupy a housing unit. The occupants may be a single family, one person living alone, two or more families living together, or any other group of related persons who share living arrangements. Therefore, household member information must include, at a minimum, the following:
1) Full names and ages of all family members as well as any unrelated persons living in the residence; and
2) Signature of the primary applicant(s), certifying that the information provided related to the annual household income and members is correct.

6 Definition of Annual Income and Documentation of Household Income Annual income is defined as the total gross amount of income received from all sources by adult individuals of the household who have earned or received income during a 12-month period prior to the March 27, 2020 authorization of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to address the COVID-19 pandemic. However, if a household’s annual income prior to March 27, 2020 was above the HUD Income Limits, but the household income was then significantly impacted by COVID-19 resulting in an income level at or below the HUD limits, then the household would now be eligible. The household must also demonstrate that they anticipate their income will remain at or below HUD Income Limits for the foreseeable future, and for the period of time for which the rental assistance is provided.

To determine program eligibility, all sources of annual income for each household member over the age of 18 and the exact amounts earned from each income source must be accurately documented. The primary applicant(s) are also required to certify by signature that the information provided regarding household members is correct. Eligible households must be at or below the “Moderate Income” limits for confirmed household size. The Emergency Rental Assistance Program Household Income Limits are based on pre-COVID-19 CDBG programs requirements established by HUD, as displayed in this chart:

Emergency Rental Assistance Household Income Limits
Number of Persons Extremely Low-Income Low-Income Moderate-Income 1 $14,700 $24,500 $39,150
2 $16,800 $28,000 $44,750
3 $18,900 $31,500 $50,350
4 $20,950 $34,950 $55,900
5 $22,650 $37,750 $60,400
6 $24,350 $40,550 $64,850
7 $26,000 $43,350 $69,350
8 $27,700 $46,150 $73,800

7 Documenting Economic Impact during COVID-19 pandemic period Applicant households must submit documentation confirming negative economic impact during the COVID-19 pandemic period. Acceptable documentation sources include:

A copy of household member(s) notification of job loss/termination from employer during the eligible pandemic period (March 27, 2020 to present); or A copy of household member(s) notification of furlough from employer during the eligible pandemic period (March 27, 2020 to present); or
A copy of household member(s) notification or employer signed form confirming reduction in hours and/or pay during the eligible pandemic period (March 27, 2020 to present). The enclosed Form C may be used for this purpose; or
A copy of household member(s) application during the eligible pandemic period (March 27, 2020 to present) and/or approval for Unemployment Insurance benefits; or A notarized affidavit signed that includes the name of the household member who is self- employed, the name and nature of the business, and narrative confirming economic impact on self-employment during eligible pandemic period (March 27, 2020 to present).

Providing Emergency Rental Assistance
Emergency rental assistance will be provided for monthly rent payments and/or rental arrearages.

Program administrators shall determine the duration and amount of rental assistance provided to eligible households based on application information, monthly rent due, and amount in arrears.

This duration and assistance amount will be designed to ensure households are provided with the maximum benefit possible under program limits up to a maximum of 2 months. The maximum allowable rental assistance shall not exceed the HUD FY 2020 Stanislaus County, CA HUD Metro Fair Market Rent (FMR) Area FMRs for All Bedroom Sizes:

Final FY 2020 Fair Market Rents by Unit Bedrooms
0 Bedrooms 1 Bedroom 2 Bedrooms 3 Bedrooms 4 Bedrooms
$1,279 $1,517 $1,956 $2,614 $2,857
Emergency r e n t a l assistance will not be paid directly to households. Policies and procedures must establish how financial assistance is paid to the bona fide landlord/property management agent or company.

Emergency rental assistance shall be paid by the date specified on the current lease agreement and program staff will verify proper on-time partial or full rental payment has been made. The emergency rental assistance program will log all payments made on behalf of eligible households.

Confirming Current Lease Agreement

8 An applicant household must submit a copy of its current residential lease agreement for the address they reside in as a part of the emergency rental assistance application.

W-9 Form
A completed W-9 form from the bona fide landlord/property management agent or company must be submitted as a part of the emergency rental assistance application.

Program Participation-Payment Acceptance Form
A signed Program Participation-Payment Acceptance form from the bona fide landlord/property management agent or company must be submitted as a part of an applicant household’s emergency rental assistance application.

Current Rental Balance
An applicant household must submit a confirmed copy of its current rental balance from the bona fide landlord/property management agent or company.

Landlord, Property Management Agent or Company
A bona fide landlord/property management agent or company is defined as the legal owner and/or representative of a Single-Family or Multi-Unit residential property leased for the purposes of permanent housing, entitled to collect rent as prescribed in a valid lease agreement.

In order to process and disburse emergency rental assistance payments to a bona fide landlord/property management agent or company, signed and completed W-9 and Program Participation-Payment Acceptance forms are required. The landlord/property management agent or company will abide by COVID-19-ERA program requirements and will be provided with a clear summary and schedule of payments to be made on behalf of eligible households.

Under no circumstances will the COVID-19-CERA program agency or staff be a party to any lease for which assistance is provided. Program administration contact numbers and information must be provided in case of questions or concerns.

In addition, the landlord/property management agent or company will be provided with an IRS 1099 form at the end of the calendar year for tax reporting purposes.

Types of Household Income
The following is a list of the types of household income most commonly encountered, as well as the kinds of documentation required for verification. This is not intended to provide an exhaustive list of possible income sources, but only those sources most commonly encountered. However, all applicant income sources must be clearly identified and documented. Applicants must submit Form A – Household Income Self-Certification and Form B – Individual Income Self-Certification, to determine annual household income.

A. Salary Income: The documentation of salary income must be obtained from at least one (1) source. The documentation may not be older than six (6) months, except for Federal and State income tax returns which may not be older than one (1) year. The

9 documentation must be properly labeled and compiled in the applicant’s case file in a readable format. Acceptable sources of income documentation include the following:

Federal or State income tax returns or W2 forms; or
Copies of the applicant’s four (4) most recent paycheck stubs, establishing the applicant’s monthly income; or
If above documentation is not available, certification of the applicant's monthly and annual income from the employer; the enclosed Form C may be used for this purpose.

B. Self-Employment: Any income from an adult household member who is self- employed must be documented and verified from at least one (1) of the following sources:

A copy of IRS Form 1040/1040A (tax return), if filed with the IRS for the last year; or A notarized affidavit signed by the applicant that includes the name of the household member who is self-employed, the name of the business, and the prior year's estimated annual income.

C. Social S e c u r i t y /Supplementary Security Income/Social Security Disability:

Income from Federal or State retirement programs and disability must be verified from at least one (1) source that may not be older than six (6) months, unless noted below.

Acceptable documentation sources include:

A copy of the applicant's monthly award check; or
A copy of a benefit verification letter (also referred to as an “award letter” or “income letter” and can be requested from local Social Security office by applicant); or Copy of a bank statement showing direct deposits of applicant’s award check; or Copy of Social Security Form SSA-2458 which verifies benefits (can be requested from local Social Security office by applicant); or
Copy of Social Security form SSA-1099 (tax form mailed each year stating total amount of benefits received from the previous year.) May not be older than one (1) year.

Written certification from the awarding agency verifying the applicant's eligibility and the amount of the monthly benefits; the enclosed Form D may be used for this purpose.

D. Welfare/General Relief: Income from social aid programs [e.g., California Work Opportunity and Responsibility for Kids (CalWORKs), Temporary Assistance for Needy Families (TANF)] must be verified from at least one (1) of the following sources:

Copies of the applicant's most recent bi-monthly award checks.

Copy of most recent Notice of Action or award letter stating the amount of applicant’s benefit; or
Written statement from caseworker stating the applicant’s benefit amount; or

10 Written certification from the awarding agency verifying the applicant's eligibility and the amount of the monthly benefits; the enclosed Form D may be used for this purpose.

E. Pension Income: Pension Income must be verified from at least one (1) of the following sources:

A copy of the pension award letter; or
Copies of the applicant's three (3) most recent payment stubs verifying benefit amount; or
A copy of the applicant's bank statement demonstrating that the award check was directly deposited into the applicant's account.

F. Personal Interest: Personal interest from savings accounts or dividends from financial investments must be identified and documented as earned income. Adequate verification may include:

Federal income tax return; or
Copies of bank statements; or
All pages of investment statements indicating the amount of dividends earned.

G. Alimony/Child Support: Income received from alimony and/or child support payments must be documented and verified from at least one (1) of the following sources:

A copy of applicant's weekly or monthly check; or
A copy of a separation or settlement agreement or a divorce decree from a court establishing payments; or
A notarized affidavit, signed by the applicant, certifying to the amount of child support received.

H. In-Home Supportive Services: Income earned by a caregiver/caretaker providing in- home supportive services for a different household must be documented through copies of the three (3) most recent paycheck stubs, to establish the monthly income.

I. Rental Income: Income received from rental property must be documented as earned income and must be verified from at least two (2) of the following sources:

A copy of the property rental agreement signed by current tenant stating monthly rent; A copy of recent rent check; and/or
A copy of the applicant's income tax return declaring earned rental income. May not be older than one (1) year.

Rent receipt book.

J.No Income: Should an adult member of the household (18 years and older) have no income to report, documentation to be submitted may include:

11 A notarized affidavit signed by the household member declaring he/she does not earn income that can be contributed to the household; or
Self-certification that the household member does not earn income; the enclosed Form E may be used for this purpose.

The calculation of annual income shall not include the following:

A. Income from Children, which is income from the employment of children (including foster children) under the age of 18 years.

B. Payments Received for the Care of Foster Children, including foster adults (usually persons with disabilities, unrelated to the family, who are unable to live alone).

C. Lump-Sum Payments, including additions to family assets, such as inheritances, insurance payments (e.g., health and accident insurance, and worker's compensation), capital gains and settlement for personal or property losses [except as provided].

D. Reimbursement for Medical Costs, including all payments received by the family that are specifically for, or in reimbursement of, medical expenses for any family member.

E. Live-in Aide, including the income of a live-in aide employed because of a medical condition or disability of a family member. A live-in aide is determined to be essential to the care and well-being of the person, not obligated for the support of the person, and would not be living in the unit except to provide the necessary supportive services.

F. Education Assistance, including the full amount of educational scholarships paid directly to the student or to the educational institution, and Government funds paid to a veteran for tuition fees, books, equipment, materials, supplies, transportation and miscellaneous personal expenses of the student. Any amount of such scholarship or payment to a veteran not used for the above purposes that is available for subsistence is to be included in income.

G. Armed Forces (Special Pay), specifically special pay to a family member serving in the Armed Forces who is exposed to hostile fire.

H. Government Programs, including the following:

Amounts received under training programs funded by HUD and earnings and benefits from participation in qualifying State or local employment training programs (including training programs not affiliated with a local government.) Amounts received by a disabled person that are disregarded for a limited time for purposes of Supplemental Security Income (SSI) eligibility and benefits, because they are set aside for use under a Plan to Attain Self-Sufficiency (PASS).

Amounts received by a participant in other publicly-assisted programs, which are specifically for or in reimbursement of out-of-pocket expenses incurred (special equipment, clothing, transportation, child care, etc.) and made solely to allow participation in a specific program.

12 Amounts specifically excluded by any other Federal statue from consideration as income for purposes of determining eligibility or benefits under a category of assistance programs that includes assistance under the U.S. Housing Act of 1937.

Amounts paid by a State agency to a family with a member who has developmental disability and is living at home to offset the cost of services and equipment needed to keep the developmentally disabled family member living at home.

I. Temporary Income, considered temporary, nonrecurring or sporadic in nature (including gifts).

J. Income of Full-Time Students, earnings in excess of $480 for each full-time student 18 years old or older attending school or vocational training (excluding the head of household and spouse).

K. Property Tax Refunds, including amounts received by the family in the form of refunds or rebates under State or local law for property taxes paid on the dwelling of the unit.

L. Adoption Assistance Payments, in excess of $480 per adopted child.

Emergency Rental Assistance Program Administration Costs The operating agency for the Emergency Rental Assistance program may charge up to 10% for direct program administration costs such as personnel and non-personnel, and indirect costs (upon approval of City).

Record Retention, Program Reporting and Monitoring
The operating agency for the ERA program shall maintain applicant files, landlord/property management agent or company information, and all program administration (programmatic and financial) records, written and digital, for no less than a period of 5 years from the end of the program in accordance with Stanislaus County Auditor-Controller Handbook 3.1.

The operating agency for the ERA program shall report, approved and assisted households, and their corresponding assistance information, weekly, or as directed by the funder. The operating agency for the ERA program shall periodically report to-date households assisted in a numeric and narrative format as directed by the funder. Financial and programmatic monitoring of the operating agency will be conducted by City of Turlock staff.

The City of Turlock follows the League of California Cities, “A Guide to the California Public Records Act”. This can be accessed on the City of Turlock website at https://ci.turlock.ca.us/workingforus/policiesprocedures.

Conflict of Interest
No COVID-19 ERA funding will be provided to any member of the governing body of the City of Turlock, nor any designee of the City of Turlock or the operating agency who is in a decision- making capacity in connection with the administration of this program; no member of the above

13 organizations shall have any interest, direct or indirect, in the proceeds from a grant from this program.

Public Facilities Improvements
Existing public facility structures can be modified to prevent the transmission of the coronavirus and allow for adequate social distancing or remote access. Public infrastructure improvements can also help alleviate the immediate or long-term social, economic, and public health impacts of the current COVID-19 pandemic and prevent the coronavirus's future spread.

The City of Turlock will identify two public facility improvements to be funded by CDBG-CV funding. These projects will identified using CDBG-CV Quick Guide:
https://files.hudexchange.info/resources/documents/CDBG-CV-Public-Facilities- Quick-Guide.pdf.

The City will evaluate dwellings that need modification such as centers for people experiencing homelessness, neighborhood centers, senior centers, or other places that serve low- and moderate-income households or people who are presumed to be low- income.

Evaluation of national objectives will be supported by census track and/or a community fact finding database to determine eligible L/M-income benefit on a limited clientele basis.

For Environmental Review process, refer to section titled “Environmental Review-24 CFR Part 58”.

Administrative costs will be subject to the terms in the standard agreement.

14 Duplication of Benefits
The City of Turlock, as an CDBG-CV grantee, is required to ensure that there are procedures in place to prevent any duplication of benefits for any recipients of CDBG-CV funds as required by Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), as amended by section 1210 of the Disaster Recovery Reform Act (DRRA) of 2018.

Duplication of benefits (DOB) occurs when a person, household, business, government, or other financial entity receives financial assistance from multiple sources for the same purpose, and the total assistance received for that purpose is more than the total need for assistance.

On March 27, 2020, the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) was signed to provide immediate and direct response to the emerging crisis impacting our country as a result of the COVID-19 global pandemic. This allocation was authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116- 136. CDBG-CV funding, intends to address the unmet needs of a community. The funds are supplemental to primary forms of assistance, including private insurance, and FEMA funds, and cannot be used simultaneously. To avoid duplicative assistance and potential de-obligation of funding, the City of Turlock must account for all possible funding sources before applying CDBG-CV dollars to a project. Any entity receiving CDBG-CV assistance (including subrecipients and subawardees) must agree to repay assistance that is determined to be duplicative. This may be documented through a contract, exhibit, and/or affidavit with the entity (subrecipients or subawardees).

Analyzing Duplication of Benefits (DOB)
To analyze duplication of benefits, [name of City or County] will complete the following steps:

1. Assess Need
a. Determine the total cost of the project/program.
b. Determine the total cost of eligible CDBG-CV project/program expenses.

2. Determine Assistance
a. Determine the amount of assistance that has been or will be provided from all sources to pay for all costs of the project/program.
b. Determine the amount of all sources that can pay for eligible CDBG-DV project/program expenses.

3. Calculate Unmet CDBG-CV Project/Program Costs

15 a. Determine the amount of assistance already provided for the total project and/or program compared to CDBG-CV eligible expenses to determine the maximum CDBG-CV award (unmet need).

4. Document Analysis
a. Document the calculation and maintain adequate documentation justifying determination of maximum award.
i. Example:

How much will the overall project or program cost?
- (subtract)
How much of the project or program costs are ineligible CDBG-CV costs? Amount of assistance that has been or will be provided by all sources to pay the eligible CDBG-CV cost (other than CDBG-CV).
= (equals)
Unmet CDBG-CV Need
Recapture/Repayment Process
If a Duplication of Benefits does occur, the subrecipient agrees that the City of Turlock will require the subrecipient to repay the CDBG-CV grant with non-federal funds within ten calendar days of discovery of the duplication.

City Council Staff Report
February 11, 2025

From: Adrienne Werner, Development Services Director
Prepared by: Adrienne Werner, Development Services Director Agendized by: Reagan M. Wilson, City Manager

1. ACTION RECOMMENDED:

Rescinding Resolution Number 2013-061 and Adopting the Amended Powers, Duties, and Procedures for Conducting Turlock Planning Commission

2. DISCUSSION OF ISSUE:

On April 23, 2016, City Council passed Resolution number 2013-061 which updated the start time of the Planning Commission from 7:00 p.m. to 6:00 p.m. One of the primary reasons for making the change was to align the Planning Commission meeting with the CIty Council meeting.

The current resolution indicates how the Planning Commission shall run the meetings by indicating the order of the agenda. The order is no longer aligned with the agenda of the City Council, and causes some redundancy at the meetings.

3. BASIS OF RECOMMENDATION:

The proposed change in the order of business will allow the Planning Commission to have their agenda's consistent with that of the CIty Council. This will allow for a more streamlined process as the Planning Commission holds monthly meetings, and will allow for more consistency for the public attending CIty meetings.

4. FISCAL IMPACT / BUDGET AMENDMENT:

None

5. STAFF RECOMMENDATION:

Recommend approval.

6. CITY MANAGER COMMENTS:

Recommend approval.

7. ENVIRONMENTAL DETERMINATION:

This action is not subject to the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15378(b)(5) of the CEQA guidelines. This action consists of “organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” and therefore is not considered a project.

8. ALTERNATIVES:

Do not approve the proposed change in the Planning Commission business procedures.

Agenda Staff Report
2/11/2025

9. ATTACHMENTS:

1. Draft Resolution - PC Policy and Procedures Update

2. Resolution No. 2013-061_Amending Planning Commission Procedures

BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
IN THE MATTER OF RESCINDING } RESOLUTION NO. 2025-XXX
RESOLUTION NO. 2013-061 AND }
ADOPTING THE AMENDED POWERS, }
DUTIES, AND PROCEDURES FOR }
CONDUCTING TURLOCK PLANNING }
COMMISSION }
WHEREAS, on April 23, 2013, the Turlock City Council amended the Turlock Planning Commission business procedures to change the start time of regular meetings from 7:00 PM to 6:00 PM; and
WHEREAS, to update the Planning Commissions process and procedures to be consistent with those of the City Council of the City of Turlock, an update to the current process and procedures is required.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock hereby amends the Turlock Planning Commission business procedures as follows:

PROCEDURES FOR CONDUCTING PLANNING COMMISSION BUSINESS
SECTION 101. APPOINTMENT OF CITY PLANNING COMMISSION.

Appointment and term of voting members and alternate members of the Planning Commission shall be governed by the provisions set forth in Title 2, Chapter 2, Article 2 (§2-2-200 et seq.) of the Turlock Municipal Code, and as set forth below:
a) A voting member or alternate member who is absent from three (3) consecutive meetings in any twelve (12) month period shall meet with the commission officers and the staff liaison to discuss absenteeism on the commission. b) Any appointed voting member or alternate member of the City Planning Commission may be removed from office by a majority vote of the City Council.

Resolution No. 2025-XXX

SECTION 102. ELECTIONS AND TERMS OF THE PLANNING COMMISSION OFFICERS.
(a) The Commission, as soon as practical after the first meeting in January, shall elect from among the voting members a Chairperson and Vice Chairperson. (b) The officers shall hold office for one year, and thereafter until their successors are elected or appointed.
(c) In the event of any vacancy in office, the vacancy shall be filled by an election or appointment at the first regular meeting after the occurrence of the vacancy, unless postponed by an action of the Commission.
(d) Election of the Chairperson and the Vice Chairperson shall be by nominations from a Commissioner(s) or by secret ballot cast separately for each office.

Balloting for the Vice Chairperson shall follow the election of the Chairperson. In each case the Commission member with the highest number of votes shall be declared elected. (e) In case of the absence or inability to act of either the Chairperson or Vice Chairperson, the members present at any meeting shall, by an order entered in their minutes, select one of their number as Chairperson Pro Tem for that meeting.

SECTION 103. DUTIES OF OFFICERS AND STAFF.

The powers and duties of the Planning Commission shall be as established in State Law, except as provided for in §2-2-204 of the Turlock Municipal Code, and as set forth below and in Attachment A.
(a)Chairperson. The Chairperson shall preside at all meetings of the Planning Commission. The Chairperson shall appoint all committees and shall perform all other duties necessary or incidental to their office.
(b)Vice Chairperson. In the event of an absence of the Chairperson or of his/her inability to act, the Vice Chairperson shall take the place of and perform the duties of the Chairperson.
(c)Secretary. The Planning Division Manager, or designated representative, shall be designated as the Secretary to the Commission. The Secretary shall maintain the minutes of the meetings, records of hearings and official action.

The Secretary shall, on all official actions for which a specific number of votes is required by local or state law, show the vote of each member upon each question, or if a member is absent or fails to vote, shall indicate such fact. The Secretary shall certify all official documents and resolutions of the Planning Commission.

The Secretary shall report to the Commission on procedural matters pertaining to

Resolution No. 2025-XXX

items before the Planning Commission. The Secretary shall examine incoming mail for proper referral and answer correspondence for the Planning Commission. The Secretary shall maintain records of operation and shall perform such other duties as may be assigned by the Commission.
(d)Alternate Members. Alternate members shall attend all Commission meetings, may participate in all discussions, and shall vote in the absence of a voting member. The order of participation between the two alternate members shall be determined by the order of appointment. If simultaneously appointed, the order shall be determined by lot.
(e)Planning Staff. The Planning Division Manager, or designated representative, shall be the administrative officer and Secretary of the Planning Commission. The Planning Staff shall furnish professional and technical advice to the Planning Commission in the discharge of its responsibilities.

SECTION 104. COMMITTEES.

When desirable or necessary, the Chairperson by a majority vote of the membership, may select Planning Commission members to serve on Special Committees addressing issues of concern to the Planning Commission and/or City Council. Special Committees shall be discharged at the end of their assignments.

SECTION 105. MEETINGS.
(a)Regular Meetings of the Planning Commission shall be open to the public and shall be held on the first Thursday of the month. The meeting shall begin at 6:00 p.m. in the Yosemite Community Room of the Turlock City Hall, located at 156 S.

Broadway, Turlock, or the meeting may take place at alternate locations, as noticed. If the regular meeting day falls on a legal holiday, the meeting shall be canceled or rescheduled to a date agreed upon by a majority of the Commission. (b)Special Meetings of the Planning Commission shall be open to the public and be held on the third Thursday of the month, or on an as needed basis. Special meetings may be held on another date, as determined by the Chairperson in consultation with the members of the Commission and the Secretary. Special meetings shall be reserved for specific Commission business/workshops.
(c) A quorum for conducting the business of the Planning Commission shall consist of four (4) voting members. Alternate members shall vote in the absence of a voting member and shall be counted for purposes of determining quorum. In the absence of a quorum, the members present shall adjourn to an agreed time and place, or adjourn to the next regular meeting.

Resolution No. 2025-XXX

(d)Order of business at a regular meeting shall follow the current order of business of the City Council of the City of Turlock.
(e)Order for each agenda item shall be as follows:
1) Chairperson announces the next matter to be discussed. 2) Application is read by the Chairperson or the Secretary. 3) Chairperson calls on the Planning Staff to:
(i) Explain the application and outline any unique problems; (ii) Present staff report and describe findings.
4) Secretary reads any communications received too late for inclusion in the agenda, which are concerned with the application. 5) Chairperson calls on applicant or his counsel or agent to:
(i) Present applicant’s basis for the application.
(ii) When necessary, applicant shall prove that granting of approval will be in the public interest.
6) Commission hears those present:
(i) Each person speaking is asked to give their name and address. (ii) Order of speaking: row by row, or call for proponents, then opponents.
7) Planning Staff presents summary, alternatives and necessary recommendations.
8) Commission acts to:
(i) Close or continue the hearing until later date
(ii) To recommend, grant, grant conditionally, deny, or take under advisement.
(f)Voting procedures shall be as follows:

Every official act taken by the Planning Commission shall be by resolution or motion adopted by the affirmative vote of the majority of those present and voting (not less than a quorum), except that for the adoption of, or amendment of the General Plan, or any Specific (precise) Plan, action shall be by resolution carried by not less than a majority vote of its total voting members.

SECTION 106. AMENDMENTS:

These rules, regulations, and procedures may be amended by recommendation by the Planning Commission at any regular or special meeting by a majority vote of the voting members present, subject to the approval by the City Council.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Turlock does hereby authorize rescinding Resolution No. 2013-061 and adopting the amended powers, duties, and procedures for conducting Turlock Planning Commission.

Resolution No. 2025-XXX

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 11th day of February, 2025, by the following vote:

AYES:

NOES:

NOT PARTICIPATING:

ABSENT:

ATTEST:
___________________________
Nichole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California

City Council Staff Report
February 11, 2025

From: Jessie Dhami, Human Relations Director
Prepared by: Darlene Ingersoll, Principal HR Analyst
Agendized by: Reagan M. Wilson, City Manager

1. ACTION RECOMMENDED:

Approving the establishment of a new job description for an Assistant Municipal Services Director to include the reclassification of vacant position of Municipal Services Deputy Director and reclassification of incumbent currently assigned as the Deputy Public Works Director effective February 11, 2025, salary range revision for Chief Building Official and amend the Management Salary Schedule effective February 11, 2025, and appropriate $6,954 to salary and various benefit account numbers in 110-40-405 "Fund 110 General Fund 405 Building" from February 11, 2025 through June 30, 2025

2. DISCUSSION OF ISSUE:

The Municipal Services Department reorganization was approved by City Council on May 14, 2024 and the revised Municipal Services Department Organization Chart was approved on June 26, 2024 with an effective date of July 1, 2024. Since the reorganization, the Department has been working through clarifying roles and responsibilities. One of the identified items is the establishment of a job description of an Assistant Municipal Services Director. This item will be changing the job descriptions of Municipal Services Deputy Director and Deputy Public Works Director to a uniform job description of Assistant Municipal Services Director. This change is intended to streamline the City's structure and ensure consistency in job titles across the organization.

Currently, there are budgeted position allocations in the Municipal Services Department:
one (1) Municipal Services Deputy Director (currently vacant) and one (1) Deputy Public Works Director (currently filled). This item will be establishing a job description of an Assistant Municipal Services Director and changing both the Municipal Services Deputy Director and the Deputy Public Works Director to an Assistant Municipal Services Director resulting in the position allocations of: two (2) Assistant Municipal Services Directors.

The Chief Building Official position in the Development Services Department has been vacant since June 2023. Since that time, the Chief Building Official duties have been performed by a contracted consultant and subsequent recruitments have failed even with utilizing an Executive Recruiter. The most current salary survey was conducted in December 2024 and the City of Turlock was 9.6% below the average annual salary of comparable cities. Therefore, the recommendation is to revise the salary range of the Chief Building Official to 36.1 on the Management Salary Schedule effective February 11, 2025. This revision of salary range should increase the candidate pool to fill this vacant position.

Staff is now bringing forward the recommendations for approval of:
• Establishment of a new job description for an Assistant Municipal Services Director

Agenda Staff Report
2/11/2025

to include the reclassification of vacant position of Municipal Services Deputy Director and reclassification of incumbent currently assigned as the Deputy Public Works Director effective February 11, 2025.
• Salary range revision for Chief Building Official to 36.1 effective February 11, 2025. • Amend the Management Salary Schedule effective February 11, 2025, and appropriate funds in the amount of $6,954 to salary and various benefit account numbers in 110-40-405 "Fund 110 General Fund 405 Building" from February 11, 2025 through June 30, 2025.

The Assistant Municipal Services Director and Chief Building Official are designated as Management for labor relations purposes and are considered exempt under the Fair Labor Standards Act (FLSA).

3. BASIS OF RECOMMENDATION:

The recommended actions support the City of Turlock, reorganization of the Municipal Services Department by clarifying roles and responsibilities, along with streamlining the City's structure, ensuring consistency in job descriptions and titles across the organization and increasing the pool of candidates for the position of Chief Building Official.

Section 2-4-207 of the Turlock Municipal Code provides that the City Manager is responsible for the efficient administration of all affairs of the City which are under his control. Section 2-4-207(d) of the Turlock Municipal Code provides the City Manager with the power and duty to recommend to the City Council the reorganization of offices, positions, departments, or units under his direction as he may deem in the interest of the efficient, effective, and economical conduct of the City’s business.

City Council approval is required for any new and/or updated job descriptions and salary ranges.

4. FISCAL IMPACT / BUDGET AMENDMENT:

There is not a fiscal impact for the establishment of a new job description for an Assistant Municipal Services Director.

Appropriate from February 11, 2025 through June 30, 2025, in the amount of $6,954 to salary and various benefit account numbers in 110-40-405 "Fund 110 General Fund 405 Building." The annual cost of this revision to salary range for Chief Building Official is $18,260.

5. STAFF RECOMMENDATION:

Recommend approval.

6. CITY MANAGER COMMENTS:

Recommend approval.

7. ENVIRONMENTAL DETERMINATION:

N/A

8. ALTERNATIVES:

Agenda Staff Report
2/11/2025

Council may choose not to approve the recommended actions. However, this is not recommended.

9. ATTACHMENTS:

1. Attachment A - Draft Resolution

2. Attachment B- Job Description- Assistant Municipal Services Director

3. Attachment C - Management Salary Schedule

Attachment A

BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
APPROVING THE ESTABLISHMENT OF A } RESOLUTION NO. 2025-XXX NEW JOB DESCRIPTION FOR AN }
ASSISTANT MUNICIPAL SERVICES }
DIRECTOR TO INCLUDE THE }
RECLASSIFICATION OF VACANT POSITION}
OF MUNICIPAL SERVICES DEPUTY }
DIRECTOR AND RECLASSIFICATION OF }
INCUMBENT CURRENTLY ASSIGNED AS }
THE DEPUTY PUBLIC WORKS DIRECTOR }
EFFECTIVE FEBRUARY 11, 2025, SALARY }
RANGE REVISION FOR CHIEF BUILDING }
OFFICIAL AND AMEND THE MANAGEMENT }
SALARY SCHEDULE EFFECTIVE }
FEBRUARY 11, 2025, AND APPROPRIATE }
$6,954 TO SALARY AND VARIOUS BENEFIT}
ACCOUNT NUMBERS IN 110-40-405 }
“FUND 110 GENERAL FUND 405 BUILDING”}
FROM FEBRUARY 11, 2025 THROUGH }
JUNE 30, 2025 }
___________________________ }
WHEREAS, Section 2-4-207 of the Turlock Municipal Code provides that the City Manager is responsible for the efficient administration of all affairs of the City which are under his control and Section 2-4-207(d) of the Turlock Municipal Code provides the City Manager with the power and duty to recommend to the City Council the reorganization of offices, positions, departments, or units under his direction as he may deem in the interest of the efficient, effective, and economical conduct of the City’s business; and
WHEREAS, the recommended actions support the City of Turlock, reorganization of the Municipal Services Department by clarifying roles and responsibilities, and increasing the pool of candidates for the position of Chief Building Official; and
WHEREAS, the establishment of this new job description of Assistant Municipal Services Director, reclassification of vacant position of Municipal Services Deputy Director and reclassification of incumbent currently assigned as the Deputy Public Works Director, and salary range revision for Chief Building Official is appropriate; and WHEREAS, Staff is now bringing forward the recommendation for approval of:
•Establishment of a new job description for an Assistant Municipal Services Director to include the reclassification of vacant position of Municipal Services Deputy Director and reclassification of incumbent currently assigned as the Deputy Public Works Director effective February 11, 2025; and •Salary range revision for Chief Building Official to 36.1 effective February 11, 2025; and

Resolution No. 2025-XXX

•Amend the Management Salary Schedule effective February 11, 2025, and appropriate funds in the amount of $6,954 to salary and various benefit account numbers in 110-40-405 "Fund 110 General Fund 405 Building" from February 11, 2025 through June 30, 2025; and
WHEREAS, the fiscal impact to appropriate from February 11, 2025 through June 30, 2025, in the amount of $6,954 to salary and various benefit account numbers in 110-40-405 “Fund 110 General Fund 405 Building” and the annual cost of this salary range revision is $18,260; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock does hereby approve the establishment of a new job description for an Assistant Municipal Services Director to include the reclassification of vacant position of Municipal Services Deputy Director and reclassification of incumbent currently assigned as the Deputy Public Works Director effective February 11, 2025, salary range revision for Chief Building Official and amend the Management Salary Schedule effective February 11, 2025, and appropriate $6,954 to salary and various benefit account numbers in 110-40-405 "Fund 110 General Fund 405 Building" from February 11, 2025 through June 30, 2025.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 11th day of February 2025, by the following vote:

AYES:

NOES:

NOT PARTICIPATING:

ABSENT:

ATTEST:
__________________________
Nichole Fiez, City Clerk,
City of Turlock, County of
Stanislaus, State of California

Attachment B

City of Turlock

ASSISTANT MUNICIPAL SERVICES

DIRECTOR

DEFINITION
Under the general direction of the Municipal Services Director, responsible for planning, directing, organizing and managing the assigned divisions/areas of:

Regulatory Affairs, Water Quality Control, Utility Maintenance, Fleet, Transit, Assets.

OR

Facilities Maintenance, Recreation and Airport.

Responsible for management and administration of complex technical, financial, statistical and analytical work of the assigned department divisions. The incumbent may assist the Director and/or represent/present in public activities or meetings and oversees coordination of other service areas as directed. Represents the Department in the absence of the Director.

DISTINGUISHING CHARACTERISTICS
This is a mid-management classification responsible for the supervision of discrete sub-departmental organizational component(s) and programs/functions within a department as determined by the Department Director, City Manager and City Council. Demonstrates professional and technical competence while working as a team member in the development of projects, implementation of projects and departmental goals and objectives. Exercise independent judgment in a number of confidential and sensitive assignments. Duties and responsibilities are performed in accordance with municipal codes, ordinances, City policy, federal and state law and related regulating entities.

SUPERVISION RECEIVED AND EXERCISED
General direction is provided by the Municipal Services Director. The job incumbent provides general supervision to subordinate level professional/technical and clerical staff in the department administrative area. At the discretion of the Department Director, may also be required to provide supervision to other divisions of the department.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Prepares staff reports and other appropriate analysis to the City Council on issues relevant to the Department and goals and objectives of the City.
• Plan, organize, and direct assigned divisional activities, including planning, directing, supervising, and coordinating operations and maintenance activities of assigned divisions. • Assist in the development, planning, and implementation of department goals, objectives, policies and procedures.
• Direct, oversee, and participate in the development of the assigned divisional work plan; assign work activities, projects, and programs; monitor workflow; review and eva luate work products, methods, and procedures.

Attachment B

• Prepare assigned division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the Department. • Assist the Municipal Services Director in managing and directing the functions of the Municipal Services Department.
• Establish and implement short and long-range plans and goals, including strategic planning. • Research, prepare, and present technical and administrative reports; prepare written correspondence.
• Serves as technical advisor to the City Council, City Manager, Department Manager and Planning Commission on a broad range of projects and issues; prepares and submits reports and recommendations for management consideration.
• Oversees the state-mandated environmental review duties of the division, including preparation of the core complex California Environmental Quality Act (CEQA) documents. • Oversees and monitors projects through all phases and assures compliance with regulations of various local, state and federal agencies.
• Ensures timely and compliant completion of projects, aligning with local, state and federal regulations.
• Develops and monitors compliance with divisional policies and procedures. • Consults and coordinates with City departments, citizens and officials regarding conflicts and issues related to contract and regulatory compliance.
• Prepares multiple specialized budgets related to assigned activities; oversees budget implementation; determines budget forecasts; cost saving measures; administers the approved budget.
• Makes presentations before various groups, including City Council, commissions, boards, committees, task forces as needed.
• Supervises staff including provision of timely performance evaluations; recommends and implements approved discipline; provides staff development; and maintains high standards necessary for efficient, professional operations.
• Manages the activities of consultants, including selection, evaluation, and contract administration.
• Answers questions; provides information to the public, other City departments, and other agencies; recommends and coordinates corrective actions; investigates, reports, documents and resolves complaints.
• Builds and maintains respectful, positive working relationships with staff, supervisors, outside agencies and the public using principles of good customer service; provides effective conflict resolution, as needed.
• Models appropriate professional management conduct; maintains appropriate confidentiality of sensitive information; complies with and supports City policies and procedures, labor laws, and MOU provisions.
• Attends assigned meetings and training; interacts with outside agencies and commissions; consortium, participates in teams, or committees, as needed. • Assures staff works in a safe manner; follows safety requirements; monitors and assures compliance with regulations and other legal requirements. • Mentoring and preparing staff for leadership roles to ensure long-term sustainability and growth of the division.
• Performs other duties, as assigned.

QUALIFICATIONS:

Attachment B

Knowledge of:
• Principles and practices and theories of Municipal Services areas with emphasis on water related areas.
• Principals, practices and theories of asset management, construction and maintenance best practices.
• California state laws affecting Municipal Services and related water, solid waste and related infrastructures.
• Statistical methods and principles.
• Modern office procedures, and methods including computer equipment, word processing, spread sheet, data base, graphic presentations and other needed specialized software applications, and internet and electronic communication usage and methods. • Budgeting procedures and techniques.
• Principles and practices of supervision, staff selection, training and personnel management. • Principles of effective file management and time management • Safe work practices and related regulations.
• Principles of public speaking, conflict resolution and excellent customer service. • Provisions, principles and practices of municipal structure and organization

Ability to:
• Understand and interpret complex state and federal regulations, laws, codes, policies and solutions in the area of municipal services, environmental, and related areas. • Understand City processes and procedures and specific requirements of assigned program area. • Understand and interpret public contract principles.
• Work with and control sensitive and confidential information. • Plan, initiate, manage and complete complex and multiple simultaneous work assignments with a minimum of direction;
• Set priorities and organize work to meet deadlines.
• Lead, manage, evaluate and train personnel effectively and maintain discipline. • Organize, implement and supervise departmental goals and City objectives. • Make presentations before groups and represent the City in public forums. • Use computer and needed programs in a highly effective manner. • Organize, analyze, manage and implement a variety of programs. • Prepare, forecast and administer a budget.
• Establish and maintain respectful, effective and cooperative working relationships with those contacted in the course of work.
• Communicate effectively, orally, electronically and in writing.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Four years of increasingly responsible professional experience with a public agency in municipal services related administration, regulatory affairs, water quality control, utility maintenance, water treatment, engineering, transit, facilities maintenance and recreation or a related field, which includes two years of progressively responsible administrative and supervisory experience, or any experience that would have provided the opportunity to develop the required skills, knowledge and abilities.

Training:

Equivalent to a Bachelor’s degree from an accredited college or university with course work in the areas of public administration, engineering, planning, transportation, civil engineering, urban studies or related fields.

Licenses:

Attachment B

Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required as the time of appointment. Maintenance of a valid California Driver’s license and proof of automobile liability insurance is a condition of continued employment.

ADDITIONAL INFORMATION:

WORKING CONDITIONS
Environmental Conditions:

Physical Conditions:

Vision adequate to operate vehicles and office equipment, read instructions and follow directions; hearing adequate to converse on telephone and in person; body mobility adequate to drive and perform required office duties including reaching and bending for files and related office items; use of hands and fingers adequate for operating vehicles, writing, typing, computer, copier, and fax machine and related functions; ability to lift office files, binders and small office equipment, as needed.

FLSA Status: Exempt
Bargaining Unit: Management

Established: February 11, 2025

Reviewed and Approved:

_____________________________
Personnel Officer

_____________________________
Date

MANAGEMENT SALARY SCHEDULE 2024-2025
Range Step 1 Step 2 Step 3 Step 4 Step 5
ADMINISTRATIVE ANALYST 29.1 7963 8361 8779 9218 9679

PRINCIPAL HUMAN RELATIONS
ANALYST 32.1 9218 9679 10164 10672 11206

PARKS/STREETS & PUBLIC
FACILITIES SUPERINTENDENT 32.1 9218 9679 10164 10672 11206 PURCHASING MANAGER 32.1 9218 9679 10164 10672 11206
RECREATION SUPERINTENDENT 32.1 9218 9679 10164 10672 11206 BUILDING OFFICIAL, CHIEF 34.1 10164 10672 11206 11767 12354 FLEET SERVICES MANAGER 34.1 10164 10672 11206 11767 12354

PUBLIC WORKS SUPERVISOR/
CITY SURVEYOR 34.1 10164 10672 11206 11767 12354
PLANNING MANAGER 34.1 10164 10672 11206 11767 12354
REGULATORY AFFAIRS MGR 34.1 10164 10672 11206 11767 12354 ROADS PROGRAM MANAGER 34.1 10164 10672 11206 11767 12354 UTILITIES MANAGER 34.1 10164 10672 11206 11767 12354
WQC DIVISION MGR 34.1 10164 10672 11206 11767 12354
HOUSING PROGRAM MANAGER 34.1 10164 10672 11206 11767 12354 ACCOUNTANT, PRINCIPAL 35.1 10672 11206 11767 12354 12973 CIVIL ENGINEER, PRINCIPAL 35.1 10672 11206 11767 12354 12973

EXECUTIVE ASST TO
CM/CITY CLERK 35.1 10672 11206 11767 12354 12973

POLICE SUPPORT OPERATIONS
MANAGER 35.1 10672 11206 11767 12354 12973
TRANSIT MANAGER 35.1 10672 11206 11767 12354 12973
INFO TECH MANAGER 35.8 11051 11604 12185 12793 13435
BUILDING OFFICIAL, CHIEF 36.1 11206 11767 12354 12973 13621

WATER TREATMENT PLANT
MANAGER 36.1 11206 11767 12354 12973 13621

DEPUTY PUBLIC WORKS
DIRECTOR 38.1 12354 12973 13621 14302 15018

ASSISTANT MUNICIPAL
SERVICES DIRECTOR 38.1 12354 12973 13621 14302 15018
CITY ENGINEER 39.1 12973 13621 14302 15018 15768
HUMAN RELATIONS DIRECTOR 39.1 12973 13621 14302 15018 15768 DEV SERV DIRECTOR 39.1 12973 13621 14302 15018 15768
FINANCE DIRECTOR 39.1 12973 13621 14302 15018 15768
MUNICIPAL SERVICES DIR 39.1 12973 13621 14302 15018 15768

ECONOMIC DEVELOPMENT

DIRECTOR /
COMMUNICATIONS OFFICER 39.1 12973 13621 14302 15018 15768

INFORMATION TECHNOLOGY
DIRECTOR 39.1 12973 13621 14302 15018 15768
PUBLIC WORKS DIRECTOR 39.1 12973 13621 14302 15018 15768 RISK MANAGEMENT DIRECTOR 39.1 12973 13621 14302 15018 15768

DIRECTOR / SRWA GENERAL
MANAGER 40.1 13621 14302 15018 15768 16557
FIRE CHIEF 41.1 14302 15018 15768 16557 17385
DEPUTY CITY MANAGER 41.1 14302 15018 15768 16557 17385
POLICE CHIEF 42.1 15018 15768 16557 17385 18255
CITY MANAGER 44.3 16723 17559 18438 19359 20328
REVISED AND EFFECTIVE 2/11/25

City Council Staff Report
February 11, 2025

From: Jessie Dhami, Human Relations Director
Prepared by: Jessie Dhami, Human Relations Director
Agendized by: Reagan M. Wilson, City Manager

1. ACTION RECOMMENDED:

Approving revisions to the job description and salary range for Police Records Supervisor from 25.7 to 30.4, Police Records Technician Senior from 19.3 to 23.6, and Police Records Technician from 17.3 to 21.0 and amending the Turlock City Employees Association Salary Schedule effective February 11, 2025, appropriating $45,568 to salary and various benefit account numbers in 110-20-205 “Police Support Operations” from February 11, 2025 through June 30, 2025 and retitle of the supervisor position

2. DISCUSSION OF ISSUE:

The Police Department Records Unit plays a vital role in managing law enforcement records, ensuring regulatory compliance and supporting police operations. Currently, the Police Records Unit is allocated (budgeted) with a Records Supervisor, two (2) Senior Records Technicians, and five (5) full-time Records Technicians. However, the existing job descriptions do not fully capture the scope of the duties assigned to these positions, making recruitment and retention increasingly challenging.

Section 2-4-207 of the Turlock Municipal Code provides that the City Manager is responsible for the efficient administration of all affairs of the City which are under his control. Section 2-4-207(d) of the Turlock Municipal Code provides the City Manager with the power and duty to recommend to the City Council the reorganization of offices, positions, departments, or units under his direction as he may deem in the interest of the efficient, effective, and economical conduct of the City’s business.

City Council approval is required for any new/modified job description updates and salary adjustments.

3. BASIS OF RECOMMENDATION:

A comprehensive review of the Police Records Unit, including staff participation in the City's active classification study and departmental assessment, has identified the need to update job descriptions for the Police Records Supervisor, Police Records Technician Senior and Police Records Technician. These positions have evolved over the past seven years due to advancements in law enforcement technology, changes in data management standards and increased regulatory requirements. The current job descriptions do not fully reflect these expanding duties, making it difficult to retain qualified employees. The proposed updates will ensure job descriptions accurately align with legal requirements, and enhance operational efficiency. Additionally, a salary adjustment is recommended to maintain competitive compensation reflective of the complexity and level of responsibility required for these roles. As part of these changes, the Public Records Supervisor title will be updated to Police Records Supervisor to better reflect the position's function within the department.

Agenda Staff Report
2/11/2025

The Turlock City Employees Association (TCEA), which represents these job descriptions, has reviewed the proposed changes and has no objections.

4. FISCAL IMPACT / BUDGET AMENDMENT:

Funds are available in fund 110-20-205.41001 “Full Time Salaries” to cover the estimated impact of $45,568 for Fiscal Year 2024-2025 due to vacancies and salary savings. The total cost for the entire FY 24/25 is $119,656. $45,568 is the actual cost from February 11, 2025 through June 30, 2025. This is the pro-rated for 139 days of 365 days.

5. STAFF RECOMMENDATION:

Recommend approval.

6. CITY MANAGER COMMENTS:

Recommend approval.

7. ENVIRONMENTAL DETERMINATION:

8. ALTERNATIVES:

Council may choose not to approve the recommended actions. However, this is not recommended as the current structure does not meet the business needs of the Police Departments Records Unit.

9. ATTACHMENTS:

1. Attachment A- Draft Resolution

2. Attachment B (1)- Public Safety Records Supervisor- Job Description

3. Attachment B (2)- Police Records Technician Senior- Job Description

4. Attachment B (3)- Police Records Technician- Job Description

5. Attachment C- TCEA Salary Schedule 02.11.25

Attachment A

BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
IN THE MATTER OF APPROVING REVISIONS } RESOLUTION NO. 2025-XXX TO THE JOB DESCRIPTION AND SALARY }
RANGE FOR POLICE RECORDS SUPERVISOR}
FROM 25.7 TO 30.4, POLICE }
RECORDS TECHNICIAN SENIOR FROM }

19.3 TO 23.6, AND POLICE }
RECORDS TECHNICIAN FROM }

17.3 TO 21.0 AND AMENDING THE }
TURLOCK CITY EMPLOYEES ASSOCIATION }
SALARY SCHEDULE EFFECTIVE FEBRUARY }
11, 2025, APPROPRIATING $45,568 TO }
SALARY AND VARIOUS BENEFIT ACCOUNT }
NUMBERS IN 110-20-205 “POLICE SUPPORT }
OPERATIONS” FROM FEBRUARY 11, 2025 }
THROUGH JUNE 30, 2025 AND RETITLE OF }
THE SUPERVISOR POSITION }
}
WHEREAS, Section 2-4-207 of the Turlock Municipal Code provides that the City Manager is responsible for the efficient administration of all affairs of the City which are under his control; and
WHEREAS, Section 2-4-207(d) of the Turlock Municipal Code provides the City Manager with the power and duty to recommend to the City Council the reorganization of offices, positions, departments, or units under his direction as he may deem in the interest of the efficient, effective, and economical conduct of the City’s business; and WHEREAS, A comprehensive review of the Police Records Unit, including staff participation in the City's active classification study and departmental assessment, has identified the need to update job descriptions for the Police Records Supervisor, Police Records Technician Senior and Police Records Technician; and WHEREAS, A salary adjustment is recommended to maintain competitive compensation reflective of the complexity and level of responsibility required for these roles; and
WHEREAS, As part of these changes, the Public Records Supervisor title will be updated to Police Records Supervisor to better reflect the position's function within the department; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock does hereby the recommend approving revisions to the job description and salary range for Police Records Supervisor from 25.7 to 30.4, Police Records Technician Senior from

19.3 to 23.6, and Police Records Technician from 17.3 to 21.0 and amending the Turlock

Resolution No. 2025-XXX

City Employees Association Salary Schedule effective February 11, 2025, appropriating $45,568 to salary and various benefit account numbers in 110-20-205 “Police Support Operations” from February 11, 2025 through June 30, 2025 and retitle of the supervisor position.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 11th day of February, 2025, by the following vote:

AYES:

NOES:

NOT PARTICIPATING:

ABSENT:

ATTEST:
__________________________
Nichole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California

POLICE RECORDS SUPERVISOR

DEFINITION

To perform a variety of complex duties providing police records services and is responsible for planning, organizing, directing, and supervising the activities of the Police Records Unit, including managing law enforcement data in local, State, and Federal law enforcement database systems.

SUPERVISION RECEIVED AND EXERCISED

This is a first line supervisor classification that provides direct supervision over assigned clerical and technical staff. General direction is provided by the Police Support Operations Manager .

DISTINGUISHING CHARACTERISTICS
This class is distinguished from the Police Records Technician series by the specialized knowledge of police records operations, including the knowledge of statutes governing police records; municipal codes, ordinances, policies, and related regulations; and law enforcement information systems. The class is distinguished from the Police Support Operations Manager in the latter works under administrative direction with greater administrative and personnel responsibilities.

EXAMPLES OF DUTIES: - Duties may include, but are not limited to the following:

 Lead and supervise a team of records technicians and administrative staff to implement departmental goals, objectives, policies, procedures and priorities; maintain a safe work environment; recommend and coordinate corrective actions; and schedule staff.  Perform highly complex record keeping and tasks related to police functions by using automated a nd manual systems.
 Process, review and report complex National Incident-Based Reporting System (NIBRS) data.  Supervise, train and operate the department record management system, which include California Law Enforcement Telecommunications System (C LETS), Criminal Justice Information Services (CJIS), National Crime Information Center (NCIC), the Turlock Police Department Records Management System and other federal, state and local law enforcement records systems and reports .
 Process and provide custody and security of various records; file historical information, lists, certificates, contracts, agreements, claims, or other specialized documents or data related to assigned program area.
 Manage and maintain the police Records Management System including installation, configuration, and upgrade of system.

Deleted: The Police Records Supervisor reports to the
Police Support Operations Division Manager and is
responsible for planning, organizing, directing, and
supervising the activities of the Police Records Unit.

Deleted: Performs other job relatedjob-related work as
required. ¶
Deleted: supervision
Deleted: Divisi on
Deleted: , as assigned. The incumbent provides direct
supervision to subordinate level clerical or technical
staff within assigned support services area. ¶
Deleted: This is a supervisor classification responsible for assisting the supervision of discrete sub-divisional organizational component(s) and programs/functions
within a department as determined by the Police
Support Operations Division Manager. The incumbent
is expected to demonstrate technical competence while
working as a team member and exercise independent
judgment in a number of confidential and sensitive
assignments. Duties and responsibilities are performed
in accordance with municipal codes, ordinances, City
policy, and related regulating entities.

Deleted: ¶
<#>Plan, develop, and implement or direct the
implementation of goals, objectives, policies and
priorities relating to police records functions.¶
<#>Administer and direct the work of Police Records
Technicians/clerical office support staff with
responsibilities relating to police records functions.¶ Deleted: s
Deleted: specialized
Deleted: Responsible for quality assurance of NIBRS
entry and reporting; compiles and tabulates statistical data for NIBRS reporting¶
<#>ble for quality assurance of NIBRS entry and
reporting; compiles and tabulates statistical data for
NIBRS reporting¶
<#>•¶
Responsible for reviewing NIBRS data to be submitted
to CA Department of Justice and the FBI
Deleted: a
Deleted: ll
Deleted: computer
Deleted: s
Deleted: which include but are not limited to:

Deleted: EL
Deleted: Center
Deleted: and
Deleted: integrated
Deleted: Maintain and update
Deleted: s
Deleted: da ta and information tables in
Deleted: ,
Deleted: to inclu de oversight of system,
Deleted: cutover phases of upgrades.

 Coordinate resolution of technical problems and system changes ; and engage with vendors to resolve issues.
 Supervise RMS, CLETS, Warrants, and all criminal records processes performed within the Records Unit.
 Assign, coordinate, supervise, and evaluate the work of assigned personnel for the most effective utilization of available personnel.
 Manage clerical procedures and incoming/outgoing information and records.  Develop , coordinate and conduct training programs. Perform research, compile data, and produce reports related to public information requests, crime statistics, and other related subjects.
 Monitor the quality of data entry.
 Receive , document, investigate and process complaints and provides information to the public , City departments, and other agencies.
 Testif y in court .
 Ensure confidentiality of information is maintained according to applicable laws, rules, regulations, and administrative orders.
 Represent the department at meetings and/or serves as liaison with other criminal justice agencies involving records issues.
 Build and maintain respectful, positive working relationships with staff, supervisors, outside agencies and the public using principles of customer service; and provide effective conflict resolution .

 Apply laws, regulations, policies, and procedures related to the security, processing, maintenance, storage and destruction of records

 Perform related duties as assigned.

QUALIFICATIONS:

Knowledge Of:
 Required training and certification requirements related to assigned program area.  Principles and practices of supervision, staff selection, training and personnel management.  Experience classifying and coding police reports using regulatory standards  A variety of law enforcement records systems.
 City and Police department policies, rules, regulations, labor agreements, and procedures  Laws, codes, and regulations relevant to police operations and confidentiality.  Technical and operational aspects of assigned function or program area.  Statistical methods and principles.
 Modern office procedures and methods including computer equipment, word processing, spread sheet, data base, graphic presentations and other needed specialized software applications, and internet and electronic communication usage and methods.

Deleted: <#>Interface with vendors of hardware and
software for prompt resolution of problems
encountered.¶
... [1]
Deleted: .

Deleted: subpoenas
Deleted: ,
Deleted: s, coordinate s… supervise s… and ... [2]
Deleted: on an assigned shift
Deleted: s clerical procedures and incoming/outgoing ... [3] Deleted: Monitors employee workload and solves
related problems.

Deleted: s and /…onduct s…training programs. ¶ ... [4] Deleted: s the quality of computer ... [5]
Deleted: s and process complaints and provides ... [6]
Deleted: ies in court . as required. ... [7]
Deleted: <#>¶ ... [8]
Deleted: <#>Perform all related duties of a Police
Services Aid e as required. ¶
Deleted: Performs research, compiles data, and
conducts studies, as assigned.

Deleted: <#>Maintains and supervises record
management system; processes and provides custody
and security of various records; files historical
information, lists, certificates, contracts, agreements, claims, or other specialized documents or data related
to assigned program area. ¶
<#>Assists with audits or requests for information by
providing rese arch and reports, as needed. ¶
Deleted: <#>Assists with the preparation of specialized budgets related to assigned activities; assists in budget implementation; organizes and prepares department’s
Annual Report; Quarterly Report; participates in budget forecasts; alerts Police Support Operations Division
Manager of problems detected in budget related to
planned programs, projects or expenditures. ¶
Deleted: <#>Assists with the research, submits,
reviews, coordinates and follows up on grant requests
from state and federal funding sources or other
contracts or agreements, as assigned; assures
insurance and other requirements are met. ¶
Deleted: <#>Orders or purchases and distributes or
assigns materials, equipment or supplies; maintains
related records and inventories. ¶
Deleted: <#>Provides, assists with or coordinates
training to others , as needed. ¶ ... [9]
Deleted: <#>Receives and responds to citizen ... [10]
Deleted: Interpret and implement complex and
changing laws, regulations, policies, and procedures ... [11] Deleted: ¶ ... [12]
Deleted: automated and manual
Deleted: and policies and Personnel Rules and
Regulations.

Deleted: <#> Principles and practices of supervision. ¶ Deleted: ,

 Budgeting procedures and techniques.
 Principles of effective record, file and archival management .  Principles of effective time management.
 Safe work practices and regulations.
 Principles of conflict resolution and excellent customer service.  Provisions, principles and practices of municipal structure and organization.  Applicable federal, state and local laws, regulations and guidelines.  Modern techniques for proper maintenance and destruction of police records and other documents.
 Requirements and processes for Live Scan Fingerprint Program and Live ID.  Stays current with laws related to records retention, records release, records destruction, and records management.
 Customer service techniques.

Ability To:
 Interpret laws, regulations, and procedures and to ensure compliance in all areas and responsibilities.
 Compile information for statistical reports.
 Establish and maintain tactful, courteous, and effective working relationships with others.  Provide supervision.
 Manage multiple priorities, organize workload and meet strict deadlines.  Identify and resolve problems.
 Make effective decisions.
 Take appropriate action in a variety of work situations.  Understand and comply with complex state and federal regulations, laws, codes, policies as related to assigned program area.
 Understand City processes and procedures and specific requirements of assigned program area.
 Work with and control sensitive and confidential information and assure security for assigned program area.
 Create and maintain accurate and detailed record keeping systems.  Facilitate and coordinate meetings and training s.
 Develop and implement policies and procedures.
 Plan, initiate, manage and complete complex and multiple simultaneous work assignments or projects with a minimum of direction.
 Lead, manage, evaluate and train personnel effectively .  Organize, implement and supervise assigned program goals and City objectives.  Use computer and needed programs in a highly effective manner.

Deleted: <#>Principles and practices of supervision,
staff selection, training and personnel management. ¶
Deleted: related to area of assignment.

Deleted: related
Deleted: <#>¶
Deleted: lead
Deleted: Handle
Deleted: R
Deleted: <#>Diagnose and troubleshoot complex
problems and provide and coordinate appropriate
solutions. ¶
Deleted: or
Deleted: <#>Estimate, track and project revenues and
expenditures. ¶
Deleted: <#>Work irregular hours, which may include
late night meetings. ¶
Deleted: and maintain discipline.

 Organize, analyze, manage and implement a variety of programs.  Establish and maintain respectful, effective and cooperative working relationships with those contacted in the course of work.
 Communicate effectively, orally, electronically and in writing.  Successfully complete a Peace Officer Standards and Training (POST) Certified Civilian Supervisory Course.
 Available to work shifts, weekends, holidays, nights and evenings. 

EXPERIENCE AND EDUCATION

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Three years of increasingly responsible technical, administrative or analytical experience in a public safety agency in related function areas or any experience that would have provided the opportunity to develop the required skills, knowledge and abilities. One of the three years of experience shall be in a lead or supervisory capacity.

Education:

Equivalent to an Associate’s degree from an accredited college or university with course work in the areas of Public Administration, Criminal Justice, Administration of Justice or related field.

LICENSE OR CERTIFICATE
Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required as the time of appointment. Maintenance of a valid California Driver’s license and proof of automobile liability insurance is a condition of continued employment.

PHYSICAL REQUIREMENTS
Vision adequate to operate vehicles and office equipment, read instructions and follow directions; hearing adequate to converse on telephone and in person; body mobility adequate to drive and perform required office duties including reaching and bending for files and related office items; use of hands and fingers adequate for operating vehicles, writing, typing, computer, copier, and fax machine and related functions; ability to lift office files, binders and small office equipment, as needed.

Created June 2007
Revised 02/03/2025

REVIEWED AND APPROVED: PERSONNEL OFFICER

Deleted: <#>Assist in preparing, forecasting and
administering a budget. ¶
Deleted: ¶
Candidates may meet the minimum requirements in
two different ways: ¶
Deleted: <#>Possession of an Associate’s degree from
an accredited college or university with significant
course work in the areas of Public Administration,
Criminal Justice, Administration of Justice or related
field.¶
¶
<#>Three years of supervisory or lead experience in a
comparable position as a City of Turlock Records
Technician with a Law Enforcement Agency.¶
OR¶
¶
<#>Possession of a Bachelor’s Degree from an
accredited college or university in Public
Administration, Criminal Justice, Administration of
Justice or related field.¶
<#>One year of supervisory or lead experience in a
comparable position as a City of Turlock Records
Technician with a Law Enforcement Agency.¶
¶
Deleted: significant

Police Records Technician, Senior June 2023 1
Deleted: April 2017

POLICE RECORDS TECHNICIAN, SENIOR

DEFINITION

To perform a variety of complex duties related to t he activities of Police Services in providing polic e records to the public and law enforcement agencies, properly processing records for filing and retrieval purposes, and performance of clerical duties. This classification is assigned to the Miscellaneous bargaining unit for labor relations purposes and is subject to overtime assignments.

SUPERVISION RECEIVED AND EXERCISED
Immediate supervision is provided by higher level police supervisory positions.

DISTINGUISHING CHARACTERISTICS

This is
an advanced journey level class in the police services clerical/records series. This classification is distinguished from the Police Records Technician by the more complex, responsible and sensitive duties assumed related to functioning at the level impacting broader records operations and greater consequence of error in completing assigned tasks.

ESSENTIAL FUNCTIONS -
Duties may include, but are not limited to the following:

 Type, process, record, and file a variety of Polic e records, reports and materials; collect and compile relevant data.

 Prepare and process a variety of Police records fo rms, related to Police Department procedures.

 Prepare and process police reports and various per mits.

 Assist departmental personnel and the public in person and by phone, performing record checks, issuing permits and collecting fees, and receiving reports and complaints from citizens.

 Process and respond to inquiries from the public, departmental staff, and other age ncies in person , electronically, and by telephone; forward inquiries to appropriate personnel; respond to inquiries for information regarding police reports and other matters; ensure that the release of records follows state, federal, and local laws.

 Perform a wide variety of technical and clerical du ties in support of departmental operations including those related to collecting, indexing, pr ocessing, maintaining, retrieving, copying, and distributing technical and confidential law enforce ment data and information including police reports, citations, warrants, protective orders, and subpoenas.

Formatted: Highlight
Deleted: the
Deleted: ¶
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Deleted:

Formatted: Bulleted + Level: 1 + Aligned at: 0.25" +
Indent at: 0.5"
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numbering, Hyphenate, Tab stops: Not at 0"
Deleted: As sist, provide information, and
Deleted: questions and concerns
Deleted: general
Deleted: calls
Deleted: take and provide phone messages;
Deleted: public
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numbering, Hyphenate, Tab stops: Not at 0"

Police Records Technician, Senior June 2023 2 Deleted: April 2017  Process and distribute crime, incident, arrest, and accident reports, warrants, subpoenas, follow- up requests, and related paperwork to various agencies including departmental staff, other local and state law enforcement personnel, insurance comp anies, and other agencies and organizations; process and distribute police report s and criminal complaints to the District Attorney’s Office .

 Utilize computers to enter, modify, and retrieve d ata; perform records and warrants checks.

 Research, collect data, and prepare a variety of s tatistical and written reports .

 Provide train ing and supervis ion to clerical personnel.

 Review and p rocess requests related to a variety of issues including the California Public Records Act , and Adult and Juvenile Sealings .

 Create and edit Standard Operating Procedures .

 Process, input and maintain records data into a var iety of databases, including records, law enforcement, geographical, dispatch, and other systems

Compile and total public safety statistics; conduct comparative statistical analysis of computer generated reports to ensure accuracy of information; prepare state and federal mandated reports .

 Process
a variety of warrants, including criminal , bench , and Ramey warrants, as well as abstracting and maintaining records on warrants served .

 Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

 Customer service principles and practices.

 Interpret, explain, and apply applicable Federal, State, City and Department policies, procedures, rules, and regulations.

 Assembling, coding, recording, and summarizing a v ariety of data as it relates to the police function.

 Organization, procedures, and operating details of law enforcement agencies.

 Principles, codes, regulations, and laws governing police, recreation and neighborhood services.

 Principles of office management, supervision, trai ning and evaluation.

 Criminal justice procedures.

Deleted: <#> Prepare written reports for the City ... [1] Deleted: <#>¶ ... [2]
Formatted ... [3]
Deleted: Photocopy and distribute crime, incident, ... [4] Deleted: .

Deleted:

Formatted ... [5]
Deleted: and/or typed…reports. as required. ... [6]
Deleted: <#>Answers routine inquires and ... [7]
Deleted: Ttrain ing and supervis ion e ... [8]
Deleted: ¶ ... [9]
Formatted ... [10]
Deleted: Pprocess requests related to a variety of ... [11] Formatted ... [12]
Deleted: Payroll/Time sheet Processing ¶
Formatted ... [13]
Deleted: ¶
Deleted: Accurately prepare statistics for the Uniform ... [14] Deleted: ¶ ... [15]
Formatted ... [16]
Formatted ... [17]
Deleted: updateedit Standard Operating Procedures. ... [18] Formatted ... [19]
Formatted ... [20]
Deleted: Operat ing the computer aided dispatch ... [21] Formatted ... [22]
Formatted ... [23]
Deleted: ¶
Formatted ... [24]
Deleted: ing a variety o f warrants, including criminal , ... [25] Formatted ... [26]
Deleted: ¶ ... [27]
Formatted ... [28]
Formatted ... [29]
Deleted: ¶
Deleted: Excellent c Customer service principles and ... [30] Formatted ... [31]
Formatted ... [32]
Formatted ... [33]
Deleted: d
Formatted ... [34]
Formatted ... [35]
Formatted ... [36]
Deleted: ¶ ... [37]

Police Records Technician, Senior June 2023 3
Deleted: April 2017
 Modern office procedures, practices, techniques, and equipment .

 Data management including principles of record keeping , automated information systems , and processing confidential and complex data .
 Evidence, subpoena and document processing.
 Principles and practices of record retention.

. Proficient use of Microsoft Word, Excel, and PowerPoint, Outlook as well as the CAD system (Computer Aided Dispatch), RMS (Records Management System) and their functions.

 City practices and procedures.

 Research techniques and procedures.

Ability to:

 Exercise good judgment in maintaining critical and confidential information, records, and reports.

 Effectively perform processing of police reports a nd various permits.

 Effectively maintain and process the work of polic e services clerical support.

 Accomplish complex tasks on an independent basis.

 Understand the organization and operation of the C ity, and of outside agencies, as necessary, to assume assigned responsibilities to include the ability to analyze and enforce laws.

 Follow verbal and written instructions.

 Prioritize and organize multiple projects and assignments, work in a complex work environment with deadlines, shifting priorities, and frequent interruptions

 Meet critical deadlines.

 Communicate clearly and concisely,
verbally and in writing.

 Establish and maintain effective working relations hips with those contacted during the course of work.

 Train and supervise subordinate clerical personnel .

 Compile and maintain complex and extensive records , including financial data; prepare reports.

 Make accurate decisions relating to confidential r ecords and information.

Work various shifts as assigned.
 Type at a speed of
35 words per minute net corrected.

EXPERIENCE AND EDUCATION:

Formatted: List Paragraph, Left, No bullets or
numbering, Hyphenate, Tab stops: Not at 0" + 0.5"
Deleted: ,
Deleted: and
Deleted: ¶
Deleted: ¶
Deleted: Personal computer operations and related word
and data processing software
Formatted: Left, No bullets or numbering, Hyphenate,
Tab stops: Not at 0" + 0.5"
Formatted: Highlight
Formatted: Font: (Default) Arial, 12 pt, Highlight
Formatted: Not Expanded by / Condensed by ,
Highlight
Formatted: Not Expanded by / Condensed by
Formatted: Left, Hyphenate, Tab stops: Not at 0"
Deleted: <#> Operate a personal computer efficiently. ¶ Deleted: sensitive
Formatted: Font: (Default) Arial, 12 pt, Condensed by

0.15 pt
Formatted: List Paragraph, Left, No bullets or
numbering, Hyphenate, Tab stops: Not at 0" + 0.5"
Deleted: orally
Deleted: ¶
<#> ¶
Deleted: 50

Police Records Technician, Senior June 2023 4
Deleted: April 2017
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Three years of experience as a Police Records Techn ician or in a position comparable to a Police
Records Technician with the City of Turlock or a similar law enforcement agency .

Education:

Possession of a High School diploma or GED Certific ate and a minimum of twenty ( 20 ) accredited
college units at time of appointment .

An associate’s degree from an accredited college or university in criminal justice, public administration, or a related field is desirable.

LICENSE AND/OR CERTIFICATE

Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required at the time of appoint ment. Maintenance of a valid California Driver’s License is a condition of continued employment.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to read instructions, read fine print and v iew computer screen; hear well enough to converse on th e telephone and in person assisting customers; use of hands and fingers for use of computer keyboa rd, copy machine, filing, writing and answering telephones.

Reviewed and approved: _____________________________ Date: ________________

January, 1996
06/2023
Revised, 10/04, 12/05, 9/09, 04/2017 , 02/03/2025

Deleted: a L
Deleted: E
Deleted: A
Formatted: Normal, Justified, No bullets or
Deleted: :¶
<#>Possession of an Associate’s Degree from an
accredited college; ¶
<#>OR¶
<#>¶
Must have
Deleted: 20
Deleted: 30
Deleted: and
Deleted: be enrolled in a two-year accredited college
and obtain an Associate’s Degree within 36 months of
date of appointment.¶
Formatted: Normal, Justified, Indent: Left: 0.5", No
bullets or numbering
Deleted: A
Formatted: No bullets or numbering
Deleted: two-year, four-year, or advanced degree
from an accredited college or university is
desirable.

Formatted: Condensed by 0.15 pt
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Hyphenate, Tab stops: Not at 0"
Formatted: Body Text, Left, Indent: Left: 0.5"
Formatted: Left, Hyphenate, Tab stops: 4.47", Left +
Not at 0"
Formatted: Not Expanded by / Condensed by

Police Records Technician June 2023 1
Deleted: August 2009

POLICE RECORDS TECHNICIAN

DEFINITION

To perform a variety of moderately complex clerical duties related to the records activities of the Police Department in providing police records to th e public and law enforcement agencies and properly processing records for filing and retrieval purpose.

This classification is assigned to the Miscellaneou s bargaining unit for labor relations purposes and is subject to overtime assignments.

DISTINGUISHING CHARACTERISTICS
This is the entry level class in the police service s clerical/records series. This classification is distinguished from the Senior Police Records Techni cian in that the latter is assigned more complex assignments with a greater level of independence.

Police Records Technician may be used as a training class for advancement to the Senior Police Records Technician level.

SUPERVISION RECEIVED AND EXERCISED
Immediate supervision is provided by higher level police supervisory positions.

ESSENTIAL FUNCTIONS -
Duties may include, but are not limited to the following:

 Type, process, record, and file a variety of Polic e records, reports and materials; collect and compile relevant data.

 Prepare and process a variety of Police records for ms, related to Police Department procedures.

 Process and respond to inquiries from the public, departmental staff, and other agen cies in person , electronically, and by telephone; forward inquiries to appropriate personnel; respond to inquiries for information regarding police reports and other matters; ensure that the release of records follows state, federal, and local laws.

 Process, record and route calls for service to dispatch .

 Interpret, explain, and apply City and department p olicies, procedures, rules, and regulations.

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numbering, Tab stops: Not at -1"
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at -1"
Deleted: Assist, provide information, and
Deleted: questions and concerns
Deleted: general
Deleted: calls
Deleted: take and provide phone messages;
Deleted: public
Formatted: Condensed by 0.15 pt
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numbering, Tab stops: Not at -1"
Deleted: Receive
Deleted: from individuals at the lobby; enter calls for service and route
Deleted: in order for an officer to respond to take
report.

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numbering, Tab stops: Not at -1"
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Auto, Pattern: Clear

Police Records Technician June 2023 2
Deleted: August 2009
 Respond to internal and external customers on a var iety of issues, including performing record checks, issuing permits , collecting fees, and processing reports and complaints .

 Enter, maintain, retrieve and route data, reports, and information into and from a var iety of automated law enforcement records systems; enter po lice reports and citations including names, vehicle information , charges, property, dispositions, classification of charges , and other information as needed .

 Prepare certified copies of reports and documents for department personnel, District Attorney, courts and other government agencies, as specified by law and department policy .

 Accurately route time sensitive reports to protective service agencies

 Perform records and warrants checks.

 Research, collect data, and prepare a variety of s tatistical and written reports as required.

 Train new clerical personnel.

 Release vehicles to registered owners, legal owner s, and the victims of stolen vehicles .

 Collect fees for vehicle releases, copies of repor ts, parking citation fines, citation sign offs, records checks, and other matters; prepare and issue receipts; maintain appropriate ledgers and balance register.

 Process and distribute crime, incident, arrest, and acciden t reports, warrants, subpoenas, follow-up requests, and related paperwork to variou s agencies including departmental staff, other local and state law enforcement personnel, in surance companies, and other agencies and organizations; process and distribute police re ports and criminal complaints to the District Attorney’s Office .

 Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

 Organization, procedures, and operating details of law enforcement agencies.

Principles,
codes, regulations, and laws governing records management.

 .

 Modern office practices and computer equipment inc luding computer hardware and software.

 Correct English usage, spelling, punctuation, voca bulary, and grammar

 Filing, indexing and cross-referencing methods and systems.

 Customer service practices and techniques.

Deleted: Assist
Deleted: departmental personnel and the public in
person and by phone,
Deleted: and
Deleted: receiving
Deleted: from
Deleted: citizens.

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numbering, Tab stops: Not at -1"
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Deleted: Prepare written reports for the City Attorney
and District Attorney.

Deleted: •
Deleted: Department and
Deleted: /
Deleted: /or
Deleted: /or
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numbering, Tab stops: Not at -1"
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Deleted:

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Deleted: Operate teletype machine to enter, modify,
and retrieve data;
Deleted: p
Deleted: Office methods and procedures: telephone
and receptionist techniques; proper composition,
spelling, grammar and punctuation.

Deleted: ¶ ... [1]
Formatted: Font: 12 pt, Font color: Auto, Pattern: Clear Formatted: Font: 12 pt, Font color: Auto, Pattern: Clear Formatted ... [2]
Formatted ... [3]
Deleted: Photocopy
Deleted: for prosecution.

Deleted: ¶ ... [4]
Deleted: Principles of office management, supervision, ... [5] Formatted ... [6]
Formatted ... [7]
Formatted ... [8]
Formatted ... [9]

Police Records Technician June 2023 3
Deleted: August 2009
 Criminal justice procedures.

 Modern office procedures, techniques, and equipmen t, including principles of record keeping and automated information systems
including a variety of office software.

 Research techniques and procedures.

Ability to:

 Learn and properly interpret related California Co des, public records acts, penal and vehicle sections.

 Effectively maintain accurate record keeping and p rocess the work of major police records and clerical support operation.

 Understand the organization and operation of the C ity, and of outside agencies .

 Follow verbal and written instructions.

Process applicants for City permits and licenses.

 Ability to courteously and concisely respond to co mmunity issues, concerns, and needs in person , electronically, and on the phone.

Communicate clearly and concisely, orally and in writing.

 Effectively communicate with internal and external customers.

 Establish and maintain effective working relationships with those contacted during the course of work.

 Work in fast-paced work environment with public contact; exercise good judgment, and make sound decisions in a variety of situations.

 Train subordinate clerical personnel.

 Read, understand, and review documents for accuracy and relevant information.

 Compile and maintain complex and extensive records , including financial data; prepare reports.

 Type letters, forms and reports, review documents for errors or omissions.

 Work various shifts as assigned.



 Type at a speed of
35 words per minute net corrected.

Deleted: Microsoft Word, Excel, and PowerPoint,
Outlook.

Deleted: <#>Basic personal computer operations and
related word and data processing software.¶
Deleted: ¶
¶
Deleted: a
Deleted: , as necessary, to assume assigned
responsibilities.

Formatted: List Paragraph, Left, No bullets or
numbering, Tab stops: Not at -1"
Deleted: ¶
Formatted: Bulleted + Level: 1 + Aligned at: 0" + Tab
after: 0.25" + Indent at: 0.25", Tab stops: -1", Left Formatted: Indent: Left: 0.25", No bullets or
numbering
Deleted: and elicit information from upset and irate
Deleted: citizens.

Formatted: List Paragraph, Left, No bullets or
numbering, Tab stops: Not at -1"
Deleted: under steady pressure with frequent
interruptions and a high degree of
Deleted:

Deleted: by phone or in person
Deleted: emergency
Formatted: List Paragraph, Left, No bullets or
numbering, Tab stops: Not at -1"
Deleted: <#> Establish and maintain effective working
relationships with those contacted in the course of
work.¶

Formatted: Hidden
Deleted: Work under pressure.

Deleted: 50
Deleted: words

Police Records Technician June 2023 4
Deleted: August 2009
 Maintain confidential criminal records pertaining to law enforcement activity.

EXPERIENCE AND EDUCATION
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

One year of experience performing general clerical work.

Education:

Possession of a High School diploma or GED Certificate.

 A n associate’s degree from an accredited college or university in criminal justice, public administration, or a related field is desirable.

LICENSE AND/OR CERTIFICATE

Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required at the time of appointment. Maintenance of a valid California Driver’s License is a condition of continued employment.

DESIRABLE QUALIFICATIONS

Clerical experience working in a law enforcement agency.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to read instructions, read fine print and view computer screen; hear well enough to converse on the telephone and in person assisting customers; use of hands and fingers for use of computer keyboard, copy machine, filing, writing and answering telephones.

Reviewed and approved: ____________________________ Date: _______________

Revised, 7/95, 3/96, 10/04, 12.05, 8/09
, 6/23 , 02/03
Deleted: Two
Deleted: s
Deleted: or a combination of education and
experience.

Deleted: two-year, four-year, or advanced degree

TCEA MONTHLY SALARY SCHEDULE
EFFECTIVE 7/1/24
RANGE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
OFFICE ASST I 13.9 3376 3545 3722 3909 4104
FACILITIES MAINT. ASST 15.2 3595 3774 3963 4161 4369
ACCOUNT CLERK I 15.2 3595 3774 3963 4161 4369
OFFICE ASST II 15.9 3722 3909 4104 4309 4525
TRAFFIC TECHNICIAN TRAINEE 16.6 3851 4043 4245 4457 4680 ACCOUNT CLERK II 17.2 3963 4161 4369 4588 4817
FIELD SERVICES TECHNICIAN 17.2 3963 4161 4369 4588 4817 MAINTENANCE WKR I 17.2 3963 4161 4369 4588 4817
SHIPPING & RECEV INV SPEC 17.2 3963 4161 4369 4588 4817 POLICE RECORDS TECH 17.3 3983 4182 4391 4611 4841
FLEET MAINT SERVICE WKR 17.9 4104 4309 4525 4751 4988
COMMUNITY SERV COORDINATOR 18.0 4120 4326 4542 4769 5008 PARTS CLERK 18.2 4161 4369 4588 4817 5058
ACCOUNTS PAYABLE CLERK 19.2 4369 4588 4817 5058 5311
ACCOUNT CLERK, SR 19.2 4369 4588 4817 5058 5311
MAINTENANCE WKR II 19.2 4369 4588 4817 5058 5311
CODE COMPLIANCE TECHNICIAN 19.2 4369 4588 4817 5058 5311 PLANNING ASSISTANT 19.2 4369 4588 4817 5058 5311
SECRETARY 19.2 4369 4588 4817 5058 5311
POLICE RECORDS TECH, SR 19.3 4391 4611 4841 5083 5338
UTILITY MAINT WKR I 19.4 4413 4634 4866 5109 5364
WATER CONSERVATION WORKER 19.4 4413 4634 4866 5109 5364 TRAFFIC TECHNICIAN I 19.6 4457 4680 4914 5160 5418
CODE ENFORCEMENT OFFICER 20.2 4588 4817 5058 5311 5577
BUILDING INSPECTOR, TRNEE 20.8 4727 4964 5212 5472 5746 FLEET MAINT. MECHANIC I 20.9 4751 4988 5238 5500 5775
NEIGHBORHOOD SERVICES TEC 21.0 4769 5008 5258 5521 5797 POLICE RECORDS TECH 21.0 4769 5008 5258 5521 5797
STAFF SERVICES ASSISTANT 21.0 4769 5008 5258 5521 5797
LABORATORY ANALYST I 21.1 4793 5033 5285 5549 5826
ACCOUNTING TECHNICIAN 21.2 4817 5058 5311 5577 5855
MAINTENANCE WKR, SR. 21.2 4817 5058 5311 5577 5855
SECRETARY, SR. 21.2 4817 5058 5311 5577 5855
COMMUNITY DEV-SERVICE TEC 21.3 4841 5083 5338 5604 5885 UTILITY MAINT WKR II 21.4 4866 5109 5364 5633 5914
WASTEWATER PLT OPR I 21.9 4988 5238 5500 5775 6063
WATER TREATMENT PLANT OPERATOR I 21.9 4988 5238 5500 5775 6063 ADMIN ASST, PUBLIC SAFETY 22.0 5008 5258 5521 5797 6087 ADMINISTRATIVE ASSISTANT 22.0 5008 5258 5521 5797 6087
PERMIT TECHNICIAN 22.5 5134 5391 5661 5944 6241
FLEET MAINT. MECHANIC II 22.9 5238 5500 5775 6063 6367
PLANNING TECHNICIAN 23.0 5258 5521 5797 6087 6392
PURCHASING SPECIALIST 23.0 5258 5521 5797 6087 6392
RECREATION COORDINATOR 23.0 5258 5521 5797 6087 6392
STAFF SERVICES TECHNICIAN 23.0 5258 5521 5797 6087 6392 CRIME & COMMUNITY INFO ANALYST 23.2 5311 5577 5855 6148 6456 PUBLIC SAFETY BUSINESS ANALYST - POLICE 23.2 5311 5577 5855 6148 6456 PUBLIC SAFETY BUSINESS ANALYST - FIRE 23.2 5311 5577 5855 6148 6456 SECRETARY, SUPERVISING 23.2 5311 5577 5855 6148 6456
PUB FAC MAINT - TEAM LEADER 23.2 5311 5577 5855 6148 6456 UTILITY MAINT WKR, SR 23.4 5364 5633 5914 6210 6520
LAND SURVEYING TECH I 23.6 5418 5689 5973 6272 6586
POLICE RECORDS TECH, SR 23.6 5418 5689 5973 6272 6586
TRAFFIC TECHNICIAN II 23.6 5418 5689 5973 6272 6586
REVISED AND EFFECTIVE 2/11/25

TCEA MONTHLY SALARY SCHEDULE
EFFECTIVE 7/1/24
RANGE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
WASTEWATER PLT OPR II 23.9 5500 5775 6063 6367 6685
BUILDING INSPECTOR I 24.1 5549 5826 6118 6424 6745
FIRE PREVENTION INSP 24.1 5549 5826 6118 6424 6745
LABORATORY ANALYST II 24.1 5549 5826 6118 6424 6745
ACCOUNTANT I 24.2 5577 5855 6148 6456 6778
PLANNER, ASSISTANT 24.3 5604 5885 6179 6488 6812
HOUSING FINANCE SPECIALIST, TRAINEE 24.3 5604 5885 6179 6488 6812 FLEET MAINT. MECHANIC, SR 24.9 5775 6063 6367 6685 7019 ELECTRICAL MECH TECH I 25.0 5797 6087 6392 6711 7047
INFORMATION TECHNOLOGY TECH 25.2 5855 6148 6456 6778 7117 HOUSING FINANCE SPEC I 25.3 5885 6179 6488 6812 7153
HOUSING REHABIL. SPEC I 25.3 5885 6179 6488 6812 7153

HOUSING REHABILITATION SPECIALIST /
INSPECTOR TRAINEE 25.3 5885 6179 6488 6812 7153
HOUSING PROGRAM SPEC I 25.3 5885 6179 6488 6812 7153
FIRE OPERATIONS SUPPORT ANALYST 25.6 5973 6272 6586 6915 7261 PLANS EXAMINER I 25.6 5973 6272 6586 6915 7261
PURCHASING COORDINATOR 25.6 5973 6272 6586 6915 7261
TRAFFIC TECHNICIAN, SR. 25.6 5973 6272 6586 6915 7261
PUBLIC SAFETY RECORDS SUP 25.7 6003 6303 6619 6950 7297 WASTEWATER PLT OPR, SR 25.9 6063 6367 6685 7019 7370
LABORATORY ANALYST, SR 26.1 6118 6424 6745 7082 7436
ACCOUNTANT II 26.2 6148 6456 6778 7117 7473
HOUSING REHABIL. SPEC II 26.3 6179 6488 6812 7153 7511
HOUSING FINANCE SPEC II 26.3 6179 6488 6812 7153 7511
HOUSING PROGRAM SPEC II 26.3 6179 6488 6812 7153 7511
UTILITIES SUPERVISOR, ASST 26.4 6210 6520 6846 7189 7548 PUB FACIL MAINT SUPV, ASST 26.4 6210 6520 6846 7189 7548 ELECT/INSTRUMENT TECH 27.0 6392 6711 7047 7399 7769
ELECTRICAL MECH TECH II 27.0 6392 6711 7047 7399 7769
WATER TREATMENT PLANT OPERATOR II 27.0 6392 6711 7047 7399 7769 MAINTENANCE TECHNICIAN II 27.0 6392 6711 7047 7399 7769 BUILDING INSPECTOR II 27.1 6424 6745 7082 7436 7808

HOUSING REHABILITATION SPECIALIST /
INSPECTOR I 27.1 6424 6745 7082 7436 7808
PUBLIC WORKS CONST INSP 27.1 6424 6745 7082 7436 7808
INFO TECH ANALYST I 27.2 6456 6778 7117 7473 7847
PLANNER, ASSOCIATE 27.3 6488 6812 7153 7511 7886
REDEV/ECON DEV ANALYST 27.3 6488 6812 7153 7511 7886
TRANSIT PLANNER 27.3 6488 6812 7153 7511 7886
ENVIRONMENTAL COMPL INSP 27.4 6520 6846 7189 7548 7926
ENGINEERING PROJECT COORDINATOR 27.6 6586 6915 7261 7624 8005

COORDINATOR FOR
UNSHELTERED/HOMELESS PROGRAMS 27.6 6586 6915 7261 7624 8005 LAND SURVEYING TECH II 27.6 6586 6915 7261 7624 8005
PLANT OPERATOR, LEAD 27.9 6685 7019 7370 7739 8126
PARKS,REC & PUB FAC SUPERVISOR 27.9 6685 7019 7370 7739 8126 RECREATION SUPERVISOR 27.9 6685 7019 7370 7739 8126
STAFF SERVICES ANALYST 28.0 6711 7047 7399 7769 8157
FLEET MAINT. SUPVERVISOR 28.5 6881 7225 7586 7965 8363
PLANS EXAMINER II 28.6 6915 7261 7624 8005 8405
ELECT/INSTRUMENT TECH, SR 29.0 7047 7399 7769 8157 8565 ELECTRICAL MECH TECH, SR 29.0 7047 7399 7769 8157 8565
INSTRUMENT AND CONTROL TECHNICIAN, SR 29.0 7047 7399 7769 8157 8565 MAINTENANCE TECHNICIAN, SR 29.0 7047 7399 7769 8157 8565 REVISED AND EFFECTIVE 2/11/25

TCEA MONTHLY SALARY SCHEDULE
EFFECTIVE 7/1/24
RANGE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
WATER TREATMENT PLANT OPERATOR, SR 29.0 7047 7399 7769 8157 8565

HOUSING REHABILITATION SPECIALIST /
INSPECTOR II 29.2 7117 7473 7847 8239 8651
INFO TECH ANALYST, II 29.2 7117 7473 7847 8239 8651
ENGINEER, ASSISTANT 29.6 7261 7624 8005 8405 8825
ELECT/MECH MAINTENANCE SUPV, ASST 30.0 7399 7769 8157 8565 8994 BUILDING INSPECTOR, SR 30.1 7436 7808 8198 8608 9039
PUBLIC WORKS CONS INSP SR 30.1 7436 7808 8198 8608 9039 ASSET ANALYST 30.3 7511 7886 8280 8694 9129
PLANNER, SENIOR 30.3 7511 7886 8280 8694 9129
TRANSIT ANALYST 30.3 7511 7886 8280 8694 9129
UTILITIES SUPERVISOR 30.4 7548 7926 8322 8738 9175
POLICE RECORDS SUPERVISOR 30.4 7548 7926 8322 8738 9175 WQC LABORATORY SUPERVISOR 30.4 7548 7926 8322 8738 9175 WQC SUPERVISOR 30.4 7548 7926 8322 8738 9175
FIN CUSTOMER SERVICE SUPV 30.4 7548 7926 8322 8738 9175 PURCHASING SUPERVISOR 30.4 7548 7926 8322 8738 9175
ACCOUNTANT III 31.2 7847 8239 8651 9084 9538
PLANS EXAMINER, SR 31.6 8005 8405 8825 9267 9730
ENGINEER, ASSOCIATE 31.6 8005 8405 8825 9267 9730
LAND SURVEYOR, ASST 31.6 8005 8405 8825 9267 9730
ELECT/MECH MAINTENANCE SUPV 33.0 8565 8994 9443 9915 10411 PUBLIC MAINT SUPERVISOR 33.0 8565 8994 9443 9915 10411
WATER TREATMENT PLANT SUPERVISOR 33.0 8565 8994 9443 9915 10411 PLANNER, PRINCIPAL 33.6 8825 9267 9730 10217 10727
CIVIL ENGINEER, ASSOC 33.6 8825 9267 9730 10217 10727
LAND SURVEYOR 33.6 8825 9267 9730 10217 10727
INFO TECH ANALYST, SR 34.2 9084 9538 10015 10516 11041
GIS COORDINATOR 34.2 9084 9538 10015 10516 11041
CIVIL ENGINEER, SR 35.6 9730 10217 10727 11264 11827
INFO TECH COORDINATOR 36.2 10015 10516 11041 11593 12173 REVISED AND EFFECTIVE 2/11/25

City Council Staff Report
February 11, 2025

From: Jessie Dhami, Human Relations Director
Prepared by: Jessie Dhami, Human Relations Director
Agendized by: Reagan M. Wilson, City Manager

1. ACTION RECOMMENDED:

Approving the Tentative Agreement updating the Memorandum of Understanding ("MOU") between the City of Turlock (“City”) and Turlock Management Association-Public Safety (“TMAPS”), covering the period of July 1, 2024 through June 30, 2025 and appropriating $155,159 in Fiscal Year 2024-2025 as follows: $35,858 to 110-20-200 "Police Special Operations" in various salary and benefit accounts; $69,615 to 110-20-210 "Police Field Operations" in various salary and benefit accounts; $16,702 to 118-20-210 “Measure A- Police Field Operations" in various salary and benefit accounts; $22,384 to 110-30-300 “Fire Operations” in various salary and benefit accounts; $10,600 to 118-30-300 "Measure A-Fire Operations" in various salary and benefit accounts

2. DISCUSSION OF ISSUE:

The City has entered into a Tentative Agreement to conclude labor negotiations for Fiscal Year 2024-2025 with TMAPS. The current MOU between the City and TMAPS group expired on June 30, 2024. In or around March 2024, the City began labor negotiations with TMAPS in an effort to reach a successor agreement. The Tentative Agreement covers a term of one (1) year, beginning on July 1, 2024, through June 30, 2025.

Key Highlights of the Proposed MOU are summarized below:

Salary Increase: The Tentative Agreement includes a seven percent (7%) salary increase effective on July 1, 2024, for TMAPS’ police management personnel, and a four-and-a-half percent (4.5%) salary increase effective July 1, 2024, for TMAPS’ fire management personnel.

3. BASIS OF RECOMMENDATION:

The City’s negotiators have received guidance and tentative approval from the City Council throughout the negotiation process.

4. FISCAL IMPACT / BUDGET AMENDMENT:

Appropriating $155,159 in Fiscal Year 2024-2025 as follows:

Various salary and benefit accounts:
110-20-200 Police-Special Operations
35,858
110-20-210 Police-Field Operations
69,615
118-20-210 Measure A-Police-Field Operations
16,702
110-30-300 Fire Operations

Agenda Staff Report
2/11/2025

22,384
118-30-300 Measure A-Fire Operations
10,600

$155,159

5. STAFF RECOMMENDATION:

Recommend approval.

6. CITY MANAGER COMMENTS:

Recommend approval.

7. ENVIRONMENTAL DETERMINATION:

N/A

8. ALTERNATIVES:

The City Council may choose to direct staff to return to the bargaining table to negotiate different terms and conditions. However, staff does not recommend alternatives since the negotiated terms meet the parameters set forth by the Council.

9. ATTACHMENTS:

1. Attachment A- Draft Resolution

2. Attachment B- TMAPS Tentative Agreement

3. Attachment C- TMAPS Salary Schedule

BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK

ADOPTING A RESOLUTION APPROVING } RESOLUTION NO. 2025- THE TENTATIVE AGREEMENT UPDATING THE }
MEMORANDUM OF UNDERSTANDING ("MOU") }
BETWEEN THE CITY OF TURLOCK (“CITY”) }
AND TURLOCK MANAGEMENT }
ASSOCIATION-PUBLIC SAFETY (“TMAPS”), }
COVERING THE PERIOD OF JULY 1, 2024 }
THROUGH JUNE 30, 2025 AND APPROPRIATING }
$155,159 IN FISCAL YEAR 2024-2025 AS }
FOLLOWS: $35,858 TO 110-20-200 "POLICE }
SPECIAL OPERATIONS" IN VARIOUS SALARY }
AND BENEFIT ACCOUNTS; $69,615 TO 110-20-210 }
"POLICE FIELD OPERATIONS" IN VARIOUS }
SALARY AND BENEFIT ACCOUNTS; $16,702 TO }
118-20-210 “MEASURE A- POLICE FIELD }
OPERATIONS" IN VARIOUS SALARY AND BENEFIT }
ACCOUNTS; $22,384 TO 110-30-300 “FIRE }
OPERATIONS” IN VARIOUS SALARY AND }
BENEFIT ACCOUNTS; $10,600 TO 118-30-300 }
"MEASURE A-FIRE OPERATIONS" IN VARIOUS }
SALARY AND BENEFIT ACCOUNTS }

WHEREAS, the City of Turlock (“City”) and the Turlock Management Association- Public Safety (“TMAPS”) entered into a Tentative Agreement for a successor Memorandum of Understanding (“MOU”) concluding labor negotiations for Fiscal Year 2024-2025; and

WHEREAS, the Tentative Agreement covers a term of one (1) year, beginning on July 1, 2024, through June 30, 2025; and

WHEREAS, appropriating $155,159 in Fiscal Year 2024-2025 as follows:

Various salary and benefit accounts:
110-20-200 Police-Special Operations

35,858
110-20-210 Police-Field Operations

69,615
118-20-210 Measure A-Police-Field Operations

16,702
110-30-300 Fire Operations

22,384
118-30-300 Measure A-Fire Operations

10,600

$155,159

Resolution No. 2025-XXX

WHEREAS, the Tentative Agreement includes a seven percent (7%) salary increase effective on July 1, 2024, through June 30, 2025 for Police Management Personnel; and

WHEREAS, the Tentative Agreement includes a four-and-a-half percent ( 4.5%) salary increase effective on July 1, 2024 , through June 30, 2025 for Fire Manage ment Personnel; and

WHEREAS, the terms and conditions of employment set forth in the Tentative Agreement reached with TMAPS are subject to implementation upon ratification by the City of Turlock City Council and TMAPS; and

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock does hereby approve the Tentative Agreement updating the Memorandum of Understanding ("MOU") between the City of Turlock (“City”) and Turlock Management Association-Public Safety (“TMAPS”), covering the period of July 1, 2024 through June 30, 2025 and appropriating $155,159 in Fiscal Year 2024-2025 as follows: $35,858 to 110- 20-200 "Police Special Operations" in various salary and benefit accounts; $69,615 to 110-20-210 "Police Field Operations" in various salary and benefit accounts; $16,702 to 118-20-210 “Measure A-Police Field Operations" in various salary and benefit accounts; $22,384 to 110-30-300 “Fire Operations” in various salary and benefit accounts; $10,600 to 118-30-300 "Measure A-Fire Operations" in various salary and benefit accounts.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 11th day of February 2025, by the following vote:

AYES:

NOES:

NOT PARTICIPATING:

ABSENT:

ATTEST:

__________________________
Nichole Fiez, City Clerk,
City of Turlock, County of
Stanislaus, State of California

City Council Staff Report
February 11, 2025

From: Adrienne Werner, Development Services Director
Prepared by: Adrienne Werner, Development Services Director Agendized by: Reagan M. Wilson, City Manager

1. ACTION RECOMMENDED:

Resolution: In the matter of adopting a Mitigated Negative Declaration of Environmental Effect and the Mitigation Monitoring and Reporting Program for General Plan Amendment 2024-01, Rezone 2024-01 and VTSM 2024-01.

Resolution: In the matter of amending the land use diagram of the Turlock General Plan for the property located at 1601 W. Monte Vista Avenue, Stanislaus County APNs 087-012- 053 and Rezoning the properties located at 1601 W. Monte Vista Avenue and 3201 Four Seasons Drive, Stanislaus County APNs 087-012-053 and 087-008-085, respectively to Planned Development 284.

Introduction of the Ordinance: Amending the Zoning Map of the City of Turlock, attached to Title 9 of the Turlock Municipal Code [Rezone 2024-01 (Bright Homes)]

2. DISCUSSION OF ISSUE:

Bright Homes is proposing to subdivide two parcels totaling approximately 13.61-acres, into 114 single-family residential lots. The subject properties are located at 1601 W. Monte Vista Avenue and 3201 Four Seasons Drive, Stanislaus County APNs 087-012-053 and 087-008- 085.

The 9.86-acre parcel located at 1601 W. Monte Vista Avenue is zoned Community Commercial (CC) with an underlying General Plan Designation of Community Commercial (CC). The request is to amend the General Plan Designation of Community Commercial (CC) to Medium Density Residential (MDR) and rezone the property from Community Commercial to PD 284 to facilitate the subdivision of the 9.86-acre parcel into single-family residential lots. The 3.75-acre parcel located at 3201 Four Seasons Drive is zoned Medium Density Residential (RM) with a General Plan designation of Medium Density Residential (MDR). The 3.75-acre parcel will be rezoned from Medium Density Residential to PD 284 to facilitate the subdivision of the property into single-family lots.

The proposed lots will range in size from 3,150 square feet to 5,488 square feet. The entrance into the development will be from Snowbird Drive. All internal roadways will be private roads. A General Plan Amendment, Rezone and Planned Development are proposed to allow for the amendment to the underlying general plan designation and rezoning of the commercial property for residential use, deviations from the development standards in the Medium Density Residential (RM) zoning district, and the proposed internal private roads. The proposed setbacks for the development will be 10’ front yard, 16’ rear yard, 10’ corner side yard and 5’ interior side yard. All setbacks are measured from the property line to the nearest portion of the building. A dual use drainage basin will be installed and landscaped to handle the stormwater for the development as well as provide

Agenda Staff Report
2/11/2025

an open space area. A masonry wall is proposed to be constructed along the N. Walnut Road, W. Monte Vista Avenue, and Four Seasons Drive property lines. Off-site improvements including curb, gutter, and sidewalks will be installed along the W. Monte Vista Avenue, Four Seasons Drive, Snowbird Drive, and N. Walnut Road frontages.

SURROUNDING PROPERTIES
The properties to the north and west of the project site are zoned PD 186 and are developed with single family residential homes. The property to the east is zoned High Density Residential (RH) and has been entitled for the development of a 348-unit multifamily project.

Monte Vista Avenue is adjacent to the southern property line. Across Monte Vista are properties zoned Low Density Residential and developed with single family homes.

BACKGROUND
The project is located on two parcels totaling approximately 13.61 acres. The applicant is proposing to subdivide the two lots into 114 single family residential lots with private roadways. The 9.86-acre parcel located at 1601 W. Monte Vista Avenue is zoned Community Commercial (CC) and the 3.75-acre parcel located at 3201 Four Seasons Drive is zoned Medium Density Residential (RM).

In 1991, the City Council approved Prezone 1991-06, prezoning approximately 87-acres to Planned Development 186 (PD 186). The parcels included in Prezone 91-06 where subsequently incorporated into the City initiated Golden State Annexation which annexed

Agenda Staff Report
2/11/2025

approximately 408-acres in the northwest portion of the city. Prezone 91-06 established a conceptual development of 77-acres for residential use and a 10-acre commercial component. The overall development would provide a variety and mixture of sizes and types of homes and a variety of commercial uses that would serve the neighborhood. At the time, the opportunities for commercial retail and neighborhood service uses were anticipated to fill a void for services in the newer and expanding area of Turlock. The closest commercial and retail centers were on Geer Road. The proposed commercial portion of the development was identified as the northwest corner of Monte Vista Avenue and Walnut Road, the same location as the proposed 114-lot subdivision. PD 186 established a development plan and conditions of approval. The project was to be developed in phases through the subsequent submittal of tentative subdivision maps. The table below details the phases and tentative subdivision maps approved for the Four Seasons Development.

PHASE SUBDIVISION
NAME

ACTION DATE APPROVED NUMBER

OF LOTS
Monte Vista Village VTSM 95-02 November 1997 100
Phase 1 Summer Creek VTSM 97-02 November 1997 14
Phase 2 Spring Crest VTSM 96-05 March 1997 81
Phase 3 Autumn Brook VTSM 00-01 March 2000 82
Phase 4 Winter Haven VTSM 00-04 July 2000 92
Phase 5 Neighborhood
Commercial
No application
received
NA NA

Throughout the various approvals to create residential lots, the remainder was always envisioned to be developed with neighborhood commercial uses but no commercial development has been proposed or developed. The vacant 13-acres have over the years been planted with strawberries and a fruit stand operating during the spring and summer months.

PROJECT EVALUATION
General Plan Amendment/Rezone/Planned Development Request General Plan Amendment
Bright Homes is proposing to amend the General Plan designation of the property located at 1601 W. Monte Vista Avenue, Stanislaus County APN 087-012-053 from Community Commercial (CC) to Medium Density Residential and rezone the property from Community Commercial (CC) to Planned Development 284 (PD 284) with a new underlying zoning of Medium Density Residential (RM) to facilitate the subdivision of the 9.86-acre into 81 single- family residential lots, at a density of 8-units to the acre. The 3.75-acre parcel located at 3201 Four Seasons Drive is zoned Medium Density Residential (RM) with a General Plan designation of Medium Density Residential (MDR). The 3.75-acre parcel will be rezoned from RM to PD 284 to facilitate the subdivision of the property into 33 single-family lots, a density of 8-units to the acre.

Agenda Staff Report
2/11/2025

The Medium-Density Residential designation allows for 7 to 15 residential units per acre. As proposed the 13.61-acre project will develop at a density of 8-units to the acre meeting the minimum density with the proposed 114-lot subdivision.

The subject site is surrounded by properties designated for and developed with residential uses at varying densities.

General Plan 2.5-c, 6.1-h and 6.2-c call for encouraging infill development on vacant parcels while preserving the scale and character of existing neighborhoods. This project would develop an infill lot with residential uses within the allowed density of the RM Zoning District.

The project will develop single family homes at a slightly greater density than some of the surrounding single family homes, but at a lower density than the planned apartment project across Walnut Road, creating a transition between the various residential projects in the area.

General Plan Policy 2.5-a calls for increasing the diversity in the citywide mix of housing types by encouraging development of housing at a broad range of densities and prices, including small-lot single-family, townhouses, apartments, and condominiums. Policy 6.2-i calls for the review of the zoning ordinance standards in residential zones to allow for all housing types of the appropriate densities. The proposed small lot single family houses meet the intent of the RM zoning district while also blending with the existing single-family homes in the area.

Planned Development
Turlock Municipal Code 9-2-113 describes the purpose of a Planned Development as follows:

(a) Purpose. The purpose of the planned development standards and procedures is:
(1) To ensure orderly and thorough planning and review procedures that will result in quality urban design;
(2) To encourage variety and avoid monotony in developments by allowing greater freedom and flexibility with the use of alternative development standards; (3) To provide a mechanism whereby the City may authorize desirable developments consistent with the Turlock General Plan;
(4) To encourage allocation and improvement of common open space in residential areas, and provide for maintenance of the open space at the expense of those who will directly benefit from it;
(5) To encourage the preservation of serviceable existing structures of historic value or artistic merit by providing the opportunity to use them imaginatively for purposes other than that for which they were originally intended; and
(6) To encourage the assembly of properties that might otherwise be developed in unrelated increments to the detriment of surrounding neighborhoods.

The proposed project is a Planned Development because there are requested deviations from the development standards. These deviations are described in further detail below.

Setbacks and Lot Size
In order to meet the required number of units the project proposes smaller lots than the minimum lot size for the RM Zoning District as well as deviations from the setbacks. The

Agenda Staff Report
2/11/2025

minimum lot size in the RM zoning district is 6,000 square feet. The proposed lots will range in size from 3,150 square feet to 5,488 square feet. The minimum lot dimensions are compared below:

Lot Dimensions RM Zoning District Proposed PD Lot
Dimensions
Width 60 feet Average 45 feet
Depth 100 feet Average 70 feet

The minimum setbacks in the RM zoning district and the proposed setbacks are compared in the table below:

Setbacks RM Zoning District Proposed PD Setbacks
Front yard 20 feet 10 feet
Side yard (interior) 10 feet 5 feet
Corner side (street) 15 feet 10 feet
Rear 10 feet 16 feet

All setbacks are measured from the property line to the nearest portion of the building. The deviations from the setbacks and minimum lot size allow the project to be developed as small lot single family homes.

The minimum lot size and setbacks established in the RM Zoning district were established to apply to lots being developed with multiple units on one lot such as triplexes or apartment complexes and do not consider lot sizes and setbacks to facilitate small lot single family home developments. The deviations from the setbacks and minimum lot size allow the project to be developed as small lot single family homes while staying within the required minimum density.

Open Space
The RM district requires 10% common recreational open space plus 500 square feet of useable open space. The project will meet these requirements with the backyards on each lot as well as a 19,503 square foot dual use drainage basin that will be installed and landscaped.

Parking
The houses will each have a two-car garage. The RL zoning district requires 2 on-site parking spaces per unit. The RM zoning district requires 1.5 parking spaces per unit and 1 visitor parking space for every 4 units. Under the RL standards 228 parking spaces would be required. Under the RM standards 199 parking spaces would be required. This project will provide 228 parking spaces within the garages and street parking through the subdivision.

Private Streets

Agenda Staff Report
2/11/2025

Access to the proposed subdivision will be from Snowbird drive. The General Plan roadway standards for a local road measures the right-of-way (ROW) at 56’. This includes 5’ sidewalks, 6’ parkway strip, 7’ parking lane, and two 17’ travel lanes. The proposed interior streets do not meet the minimum standards in the General Plan. Bright Development is proposing a 40’ wide ROW, 4’ sidewalks, 8’ parking lane on one side of the street, and two 12’ travel lanes. Because the interior streets do not meet city standards the streets will be private streets and maintained by an HOA.

House Orientation and Elevations
The General Plan also calls for public orientation of homes, discouraging housing units from backing onto local or collector streets. The required sound wall along the Four Seasons Drive and Walnut Road frontages eliminate the public orientation of the homes. Homes along Four Seasons Drive will be accessed via the internal private road and private alleyways. The side yards of the homes will be adjacent to Four Seasons Drive. Breaks in the sound wall and the Emergency Vehicle Access (EVA) will break up the long expanse of wall and provide limited view into the subdivision. Homes along Snowbird Drive will front onto Snowbird Drive and the existing homes to the north. Garage access to the homes along Snowbird Drive is from the internal private roadway and private alleyways. Although the alleyways and the EVA are visible from Four Seasons, Snowbird, Walnut, and Monte Vista vehicles cannot enter the subdivision through these paths.

Bright Homes is proposing two-story homes with four different elevations. The different elevations, roof lines, materials and color scheme, and architectural treatments provides variety throughout the subdivision. Conditions have been added to the project to ensure additional architectural treatments are added to the second story of the façades that side onto Four Seasons Drive and back onto Walnut Road and Monte Vista Avenue.

Noise
The southern property line of the proposed 114-lot subdivision is adjacent to W. Monte Vista Avenue. Monte Vista Avenue is designated as a 4-lane arterial in the General Plan Circulation Element. Arterials collect and distribute traffic from freeways and expressways to collector streets, and vice versa. Monte Vista Avenue is one of the major roadways moving traffic east and west through town. The General Plan limits direct access to arterials with a minimum driveway spacing of 300 feet; therefore, no houses can front onto Monte Vista Avenue. However, the proximity of the subdivision to Monte Vista positions the project within the noise contour for Monte Vista Avenue. See Attachment 4 of this report. General Plan Policy 9.4-d states:

“Required Noise Analysis. Use the noise and land use compatibility matrix (Attachment 6) and Future Noise Contours map (Attachment 5) as review criteria for all new development. For proposed development located where projected noise exposure would be other than “normally acceptable,” and which require discretionary review, require that a noise analysis be conducted.”

Bright Homes submitted an Environmental Noise Assessment with their application. The noise assessment concluded that proposed outdoor activity areas would be exposed to exterior transportation noise levels up to 70 dBA, which exceed the 60 dBA limits for outdoor areas established in the City Noise Ordinance.

Agenda Staff Report
2/11/2025

The report concluded that a 6’-8’ tall sound wall constructed along the Walnut Road, Monte Vista Avenue, and Four Season Drive frontages would lower the noise level in the outdoor activity areas to 63 dBA or lower complying with the City of Turlock noise standards. The assessment also noted that with modern building construction methods and the construction of the sound wall, interior noise levels on the first and second floors are predicted to be up to 38 dBA at second floors and 40 dBA at first floors meeting the City’s 45 dBA interior noise level standard.

Additionally, the sound wall will be landscaped visually softening the masonry wall and provided additional sound attenuation.

Traffic
Bright Development submitted a Traffic Impact Study (TIS) for the proposed subdivision.

The TIS analyzed the existing level of service (LOS) and the LOS with the buildout of the project. The intersections analyzed were Four Seasons Drive/Snowbird Drive, Four Seasons Drive/Monte Vista Avenue, Monte Vista Avenue/Countryside Drive, Monte Vista Avenue/Golden State Boulevard. Currently, Four Seasons Drive operates at a LOS A with the other three intersections operating at a LOS C during AM and PM peak hours. Peak hours are 7:00 am – 9: am and 4:00 pm – 6:00 pm.

The Institute of Transportation Engineers (ITE) define traffic generation or “trip generation” as the number of “vehicle trips” produced by a particular land use or project. The total number of trips generated by a land use includes the inbound and outbound trips. The existing land use for the 3.75-acre parcel is residential and the 9.86-acre parcel is commercial. Using the ITE Trip Generation, 11th Edition the 3.75-acre residential parcel, developed with 33 homes, would generate approximately 311 average weekday vehicle trips. The 9.86-acre commercial parcel could be developed with 100,000 square feet of commercial/retail uses. A shopping center of that size could generate approximately 3,775 average weekday vehicle trips. The two parcels could potentially generate over 4,000 average weekday vehicle trips. The traffic impact study estimated that the proposed 114-unit residential project would generate approximately 1,138 weekday vehicle trips.

The TIS concluded that at buildout of the project all intersections studied would continue operating at the same LOS as compared to existing conditions with no or minimal increase in expected delay at the intersections.

Public Services & Facilities
Connection to City services is required for this project. The subdivision will also be required to annex to Community Facilities District 2 (CFD #2) to mitigate the ongoing costs of public services.

Public Comment & Planning Commission
Prior to the February 6, 2025 Planning Commission agenda being posted, the Planning Division received many emails from residents in the surrounding neighborhoods regarding the proposed subdivision. Their emails were included in the agenda packet. After the agenda was posted, staff continued to receive emails regarding the project. These emails

Agenda Staff Report
2/11/2025

were provided to the Commissioners and the public at the meeting. To read the comment letters "CLICK HERE". Although the residents did not oppose the project they expressed several concerns which are outlined below:

Increased traffic concern: As stated in the staff report and in the traffic study, if the two parcels were developed under the current residential and commercial zoning they could generate over 4,000 average weekday vehicle trips compared to 1,138 weekday vehicle trips approximated in the traffic study for the subdivision.

Single entry point: Walnut Road and Monte Vista Avenue are classified in the General Plan as arterial streets and have limited direct access with a minimum driveway spacing of 300-feet; consequently, access to the subdivision from these two streets is less than desirable. There are many residential projects throughout the city, apartment complexes and subdivisions, gated and ungated that have single-entry points from a local street such as Snowbird Drive. The traffic study concluded that the intersections of Four Seasons/Monte Vista and Four Seasons/Snowbird would operate at the same level of service (LOS) as they do now with no or minimal increase in delay with the development of the subdivision.

*During the meeting, the City Engineer and Bright Development worked together to address the single-entry point concern. The Emergency Vehicle Access (EVA) on Four Seasons Drive will be modified and opened for secondary access into and out of the proposed subdivision.

Small lots and closeness of the homes: The lot sizes in the proposed subdivision will range from 3,150 to 5,488 square feet. The underlying zoning of Planned Development 284 as proposed will be Medium Density Residential (RM). The minimum lot size in the RM zoning district is 6,000 square feet. In comparison, the minimum lot size in the Low Density Residential (RL) zoning district is 5,000 square feet and the Low Density Residential 4.5 (RL4.5) is 4,500 square feet. The intent of a Planned Development is to encourage variety and avoid monotony in developments by allowing greater freedom and flexibility with the use of alternative development standards. Likewise, General Plan Policy 2.5-a encourages housing type diversity stating “increase the diversity in the citywide mix of housing types by encouraging development of housing at a broad range of densities and prices, including small-lot single-family, townhouses, apartments, and condominiums.” The PD also requests a reduction in the setbacks established in the RM zoning district. The proposed reduction in setbacks is not unusual and are more in line with the setbacks established in the RL zoning district.

*The neighbors expressed concern that the homes were too close and the internal roads too narrow in case there was a fire how would the fire department be able to respond. Staff explained that the homes have 5’ setbacks (measure from property line to the home) which are the typical setbacks for our low-density residential zoning. The typical single-family lots.

Furthermore, Fire Chief Bickel added that fire code requires a minimum 20’ wide street to accommodate a fire truck. The internal roads and the private alleys meet this requirement. In addition, all of the homes will be constructed with fire sprinklers.

Narrow streets: As proposed, the interior streets do not meet city standards and will be private streets maintained by an HOA. There are several residential projects throughout the city, e.g., the Legends subdivision and most recently the 5th Street Community subdivision,

Agenda Staff Report
2/11/2025

that have narrow private streets maintained by an HOA. Furthermore, as part of the review process the project is routed to the Engineering and Fire Departments and Turlock Scavenger for comment. They did not express concern about the width of the internal streets. There is an Emergency Vehicle Access (EVA) on Four Season Drive that the Fire Department will have access to.

*During the Planning Commission meeting several residents expressed concern regarding the narrowness of Snowbird Drive. They noted that the residents of the subdivision would be parking on Snowbird Drive in front of their homes, and the speed that drivers currently drive down Snowbird Drive could cause potential accidents with more homes built. The City Engineer and Bright Development discussed and agreed to widening Snowbird Drive to accommodate an 8’ parking lane in front of the proposed homes and adding a four-way stop sign at the entrance to the subdivision and Snowmass Lane.

After taking public comments and discussion among the commissioners, the Planning Commission voted 6/1 recommending the City Council approve the General Plan Amendment and Rezone and approve the project.

CONCLUSION
The project meets the intent of a Planned Development by combining lots to develop a project that meets the intent of the development standards and creates a divers residential project. The project meets many General Plan policies which encourage infill development and creating diverse housing types while preserving existing neighborhoods. It is not uncommon for a project to be faced with competing General Plan policies that must be balanced to meet the overall purpose and goals of the General Plan. Overall, the project meets the intent of the RM zoning district and provides an attractive housing type and preserves the existing scale and character of the surrounding neighborhoods.

3. BASIS OF RECOMMENDATION:

In accordance with Government Code 65358(b) General Plan Amendments must be reviewed and acted on by the City Council.

On February 6, 2025, the Planning Commission voted 6/1 to recommend the City Council approve the proposed project.

4. FISCAL IMPACT / BUDGET AMENDMENT:

There is no fiscal impact or budget amendment needed. The cost of processing the General Plan amendment was paid by the applicant.

5. STAFF RECOMMENDATION:

Recommend approval.

6. CITY MANAGER COMMENTS:

Recommend approval.

7. ENVIRONMENTAL DETERMINATION:

Agenda Staff Report
2/11/2025

The City, pursuant to the Turlock Municipal Code and the California Environmental Quality Act (CEQA), has reviewed the environmental impacts associated with the project. Based upon analysis and information contained in the Initial Study prepared for the proposed project, it has been determined that no significant environmental impacts are associated with the proposed project. On December 10, 2024 a “Mitigated Negative Declaration” was prepared and posted with the Stanislaus County Clerk, stating that the mitigation measures proposed for the development would reduce any impacts to a less-than-significant level.

8. ALTERNATIVES:

The City Council may choose to not approve the proposed General Plan Amendment and Rezoning of the properties. If the City Council chooses to deny the the proposed project the Medium Density Residential and Community Commercial designations would remain on the respective properties.

The City Council may choose to add or modify the conditions of approval.

9. ATTACHMENTS:

1. GPA 2024-01 - CEQA Resolution

2. GPA 2024-01 Resolution

3. PD 284 Resolution Establishing Conditions

4. Environmental Noise Assessment

5. Noise Contour Map

6. Noise Matrix

7. Traffic Impact Study

8. House Elevations

9. VTSM 2024-02 Resolution 2025-05

10. VTSM 2024-02 (2-7-25)

11. Public Comment Letters

12. Rezone 2024-02 Ordinance

BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
IN THE MATTER OF ADOPTING THE } RESOLUTION NO. 2025-
MITIGATED NEGATIVE DECLARATION AND }
MITIGATION MONITORING AND REPORTING }
PROGRAM FOR GENERAL PLAN AMENDMENT }
2024-01, REZONE 2024-02, VTSM 24-02 }
(BRIGHT DEVELOPMENT) }
WHEREAS, Bright Development has submitted an application to the City of Turlock seeking a General Plan Amendment to change the General Plan designation of one property from Community Commercial (CC) to Medium Density Residential (MDR) and Rezone one property from Community Commercial to Planned Development 284 with an underlying zoning of RM and Rezone a second property from Medium Density Residential (RM) to Planned Development 284 to allow for the subdivision of the two parcels totaling approximately 13.61-acres into approximately 114 single-family residential lots; and,
WHEREAS, the properties affected by this Resolution are located at 1601 West Monte Vista Avenue and 3201 Four Seasons Drive, Stanislaus County APNs 087-012- 053 and 087-008-085; and
WHEREAS, a notice of intent to adopt a mitigated negative declaration for the project was mailed to applicable responsible and interested agencies on December 12, 2024; and
WHEREAS, a notice of intent to adopt a mitigated negative declaration was posted at the Stanislaus County Recorder’s Office on December 12, 2024; and WHEREAS, duly noticed public hearing was held by the Planning Commission of the City of Turlock on February 6, 2025, to consider public input and testimony on the potential environmental impacts of the project; and
WHEREAS, the Planning Commission of the City of Turlock considered information provided in the Initial Study, the responses and comments on the Initial Study, and the comments received during the public hearing in making its findings and determinations, and recommended that the City Council adopt the Mitigated Negative Declaration of Environmental Effect and Mitigation Monitoring and Report Program; and WHEREAS, the City Council of the City of Turlock held a duly noticed public hearing on February 11, 2025, to solicit public comment and testimony regarding the environmental document and the project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock does hereby adopt a Mitigated Negative Declaration of Environmental Effect, attached hereto as Exhibit 1, having determined that the City of Turlock, as lead agency for the proposed project, has prepared an Initial Study to make the following findings:

Resolution No. 2025-

1.Pursuant to CEQA Guidelines Section 15162, the proposed activity is adequately described and is within the scope of the General Plan EIR.

2.All feasible mitigation measures developed in the General Plan EIR have been incorporated into the project.

3.The analyses of cumulative impacts, growth inducing impacts, and irreversible significant effects on the environment contained in the General Plan EIR are adequate for this subsequent project.

4.Pursuant to CEQA Guidelines Section 15093, a Statement of Overriding Considerations was adopted for the General Plan EIR (City Council Resolution 2012-156). As identified in the Turlock General Plan EIR, development in the project area would result in significant, and unavoidable, impacts in the areas of noise, regional air quality, and the eventual loss of agricultural land. The magnitude of these impacts can be reduced, but not eliminated by the mitigation measures referenced in the initial study prepared for this project and General Plan EIR. Therefore, mitigation measures identified in the General Plan EIR, and its respective Statements of Overriding Considerations, are adequate to mitigate the impacts from the proposed project where feasible, and are hereby incorporated by reference.

5.Pursuant to Public Resources Code Section 21157.6(a), having reviewed the General Plan EIR, the City of Turlock finds and determines that:
a. No substantial changes have occurred with respect to the circumstances under which the General Plan EIR was certified, and
b. That there is no new available information which was not and could not have been known at the time the General Plan EIR was certified.

6.Pursuant to CEQA Guidelines Section 15162, having reviewed the General Plan EIR, the City of Turlock finds and determines that, based on substantial evidence in the light of the whole record, that new information of substantial importance shows that significant environmental effects have been identified, but that feasible mitigation measures have been incorporated to revise the proposed subsequent project to avoid or mitigate the identified effects to a point where clearly no significant effects would occur.

7.The City has further determined, pursuant to CEQA Guidelines Section 15070(b) that:
a. Revisions to the project plans or proposals made by, or agreed to by the applicant before a proposed mitigated negative declaration and initial study are released for public review, would avoid the effects or mitigate the effect to a point where clearly no significant effects would occur; and b. There is no substantial evidence, in light of the whole record before the agency, that the project as revised may have a significant effect on the environment.

BE IT FURTHER RESOLVED that the City Council of the City of Turlock does hereby adopt the Mitigation Monitoring and Reporting Program, attached hereto as Exhibit 2, required pursuant to Section 21081.6 of the Public Resources Code (CEQA) to ensure compliance with the required mitigation measures or project revisions during project implementation.

Resolution No. 2025-

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 11th day of February, 2025, by the following vote:

AYES:

NOES:

NOT PARTICIPATING:

ABSENT:

ATTEST:
__________________________
_
Nicole Fiez, City Clerk,
City of Turlock, County of
Stanislaus, State of California
WITNESS:

Christina Cabada, City Clerk Trainee
Executive Assistant to the City Manager

BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
IN THE MATTER OF ADOPTING GENERAL } RESOLUTION NO. 2025- PLAN AMENDMENT 2024-01 (BRIGHT }
DEVELOPMENT) TO AMEND }
THE LAND USE DIAGRAM OF THE }
TURLOCK GENERAL PLAN FOR THE }
PROPERTY LOCATED AT 1601 W. MONTE }
VISTA AVENUE, STANISLAUS COUNTY }
APN 087-012-053 }
}
WHEREAS, pursuant to the California Government Code Section 65358(b), a legislative body is allowed to amend a mandatory element of a General Plan no more frequently than four (4) times during any calendar year; and WHEREAS, a General Plan Amendment application (GPA 2024-01) has been filed in the office of the Secretary of the Planning Commission, in accordance with the provisions of the Turlock Municipal Code, to amend the land use diagram of the Turlock General Plan for one parcel totaling approximately 9.86 acres from Community Commercial (CC) to Medium Density Residential (MDR) to allow for the subdivision of the property into single-family residential lots; and
WHEREAS, the property affected by this Resolution is located at 1601 W. Monte Vista Avenue, Stanislaus County APN 087-012-053; and
WHEREAS, after public hearing held on February 6, 2025, the Planning Commission found and recommended that General Plan Amendment (GPA No. 2024- 01) be approved by the City Council of the City of Turlock; and WHEREAS, on February 11, 2025 the City Council considered the proposed amendments to the Land Use Diagram of the Turlock General Plan, the Planning Commission recommendations, the Environmental Review documentation and public testimony.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Turlock does hereby determine that the evidence in the record supports the following findings:

FINDINGS:

1. That the proposed General Plan amendments conform to the provisions and standards of the General Plan.

2. That the proposed General Plan amendments are consistent with the balance of the General Plan.

3. That the proposed General Plan amendments are necessary to implement the goals and objectives of the General Plan.

Resolution No. 2025-

4. That the proposed General Plan amendments will not cause substantial environmental damage.

BE IT FURTHER RESOLVED that the City Council does hereby find that General Plan Amendment 2024-01 will not have an adverse impact upon the environment and directs that a Notice of Determination for a Mitigated Negative Declaration be filed; and
BE IT FURTHER RESOLVED that the Turlock General Plan Land Use Element Diagram shall be amended to modify the designations of real property as shown on “Exhibit A,” attached.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 11th day of February, 2024, by the following vote:

AYES:

NOES:

NOT PARTICIPATING:

ABSENT:

ATTEST:
___________________________
Nicole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California
WITNESS:

Christina Cabada, City Clerk Trainee
Executive Assistant to the City Manager

Resolution No. 2025-

Exhibit A
CC
MDR

BEFORE THE CITY COUNCIL OF THE CITY OF TURLOCK
IN THE MATTER OF ESTABLISHING } RESOLUTION NO. 2025-
CONDITIONS OF APPROVAL FOR }
PLANNED DEVELOPMENT 284 }
(BRIGHT DEVELOPMENT) }
}
WHEREAS, Bright Development has submitted an application to rezone one

9.86-acre property zoned Community Commercial (CC) to Planned Development 284 and one 3.75-acre property from Medium Density Residential (RM) to Planned Development 284 to allow for the development a 114-lot single family residential subdivision; and
WHEREAS, the Planned Development would allow for deviations from the minimum lot size, lot dimensions, street widths, and setback development standards for the Medium Density Residential zoning district required in the Turlock Municipal Code; and
WHEREAS, the project will be developed generally in accordance with all other standards established for the Medium Density Residential zoning district; and WHEREAS, typical lot sizes will range from 3,150 square feet to 5,488 square feet; and
WHEREAS, the properties affected by this Resolution are 1601 W. Monte Vista Avenue and 3201 Four Seasons Drive, more particularly described as Stanislaus County Assessor’s Parcel Numbers 087-012-053 and 087-008-085, respectively; and WHEREAS, said applications have been studied by City Staff and recommendations made to the Planning Commission; and
WHEREAS, the Planning Commission considered the request on February 6, 2025, and recommended that the proposed amendment to the official City of Turlock Zoning Map and establishment of Planned Community Development District No. 284 [PD- 284 (Rezone 2024-02)] be authorized by the City Council; and WHEREAS, on February 11, 2025, the City Council considered the request, the Planning Commission recommendation, and the Environmental Review documentation and testimony and found that Rezone No. 2024-02, and Planned Community Development District No. 284 (PD-284) will not have a significant adverse impact upon the environment and directed that a Notice of Determination for a Mitigated Negative Declaration be filed; and
WHEREAS, the City Council held a public hearing on February 11, 2025, and considered the public testimony before introducing the ordinance amending the zoning

Resolution No. 2025-

map of the City of Turlock, attached to Title 9 of the Turlock Municipal Code for Rezone 2024-02 (Bright Development - Verano); and
WHEREAS, a second reading of the ordinance occurred on February 25, 2025 at a public noticed meeting, the Turlock City Council voted to enact the ordinance amending the zoning map of the City of Turlock, attached to Title 9 of the Turlock Municipal Code for Rezone 2024-02 (PD 284) (Bright Development - Verano).

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Turlock as follows:

Section 1.The City Council adopts a Mitigated Negative Declaration of Environmental Effect and Mitigation Monitoring and Reporting Program, having determined that the City of Turlock, as lead agency for the proposed project, has prepared an initial study to make the following findings:

1. Pursuant to CEQA Guidelines Section 15162, the proposed activity is adequately described and is within the scope of the General Plan EIR.

2. All feasible mitigation measures developed in the General Plan EIR have been incorporated into the project.

3. Pursuant to Public Resources Code Sections 21080(c)(2) and 21157.5, the initial study prepared for the proposed project has identified potential new or significant effects that were not adequately analyzed in the General Plan EIR, but feasible mitigation measures have been incorporated to revise the proposed subsequent project to avoid or mitigate the identified effects to a point where clearly no significant effects would occur.

4. There is no substantial evidence before the lead agency that that the subsequent project, as revised, may have a significant effect on the environment.

5. The analyses of cumulative impacts, growth inducing impacts, and irreversible significant effects on the environment contained in the General Plan EIR are adequate for this subsequent project.

6. Pursuant to CEQA Guidelines Section 15093, a Statement of Overriding Considerations was adopted for the General Plan EIR by Turlock City Council Resolution 2012-156. As identified in the Turlock General Plan EIR, development in the project area would result in significant, and unavoidable, impacts in the areas of noise, regional air quality, and the eventual loss of agricultural land. The magnitude of these impacts can be reduced, but not eliminated by the mitigation measures referenced in the initial study prepared for this project and General Plan EIR. Therefore, mitigation measures identified in the General Plan EIR, and its respective Statements of Overriding Considerations (contained in Turlock City Council Resolution No. 2012-156), are adequate to mitigate the impacts from the proposed project where feasible, and are hereby incorporated by reference.

7. Pursuant to Public Resources Code Section 21157.6(a), having reviewed the General Plan EIR, the City of Turlock finds and determines that:
a. There are no substantial changes that have occurred with respect to the circumstances under which the General Plan EIR was certified, and b. There is no new available information which was not and could not have been known at the time the General Plan EIR was certified.

Resolution No. 2025-

Section 2. That the City Council of the City of Turlock does hereby approve the development of Planned Community Development District No. 284 (PD-284), in accordance with the plan filed as part of the Planning Commission consideration, referred to above, and which is on file in the office of the Turlock Planning Division. The following conditions shall apply, as well as compliance with all applicable codes and ordinances and shall be complied with prior to issuance of Certificate of Occupancy, or its equivalent, unless otherwise stipulated:

CONDITIONS FOR PLANNED DEVELOPMENT DISTRICT NO. 284 (PD-284)

1. This approval authorizes the rezoning of approximately a 9.86-acre property located at 1601 W. Monte Vista Avenue, Stanislaus County APN 087-012-053 from Community Commercial to Planned Development 284 and a 3.75-acre property located at 3201 Four Seasons Drive, Stanislaus County APN 087-008- 085 from Medium Density Residential to Planned Development 284 to allow for the development a 114-lot single family residential subdivision.

2. Minor amendments to the site layout, building design, and other conditions contained within this approval may be authorized by the Development Services Director on a case-by-case basis, provided that such amendments are consistent with the overall intent and purpose of the conditions contained herein.

3. All development on the property shall be subject to the conditions set forth in Vesting Tentative Subdivision Map 2024-02, and all conditions therein

4. Planned Development 284 authorizes the development of 114 residential lots generally in conformance with the standards of the RM zoning district as contained in Turlock Municipal Code § 9-3-200ART, unless otherwise stated herein.

5. The subdivision shall be developed in accordance with the vesting tentative subdivision map submitted as part of the application for this project, except as may be amended herein:

Exceptions to the minimum lot sizes are as follows:

Lot Dimensions PD 284 Lot Dimensions
Width Average 45 feet
Depth Average 70 feet
Development Standards for all lots
Setbacks PD 284 Setbacks
Front yard 10 feet
Side yard (interior) 5 feet
Corner side (street) 10 feet
Rear 16 feet

Resolution No. 2025-

6. A Homeowners Association shall be formed for the maintenance of common areas and features including but not limited to the private streets, utilities, the basin, the sound wall and landscaping.

7. House fences shall maintain the same setbacks established for the homes as indicated in the above table.

8. The sound walls deviate from the setbacks established in the RM zoning district and are permitted to be constructed on the property lines as indicated on the tentative subdivision map. No portion of the sound shall be located in the clear vision triangle.

9. With the exception of the required sound wall, no fence or wall shall exceed 7-feet in height unless a documented noise study indicates otherwise.

10. No fence or wall shall constitute a vision hazard as determined by the City Engineer or designee.

11. All mitigation measures contained in the Initial Study prepared for the proposed project are hereby made conditions of approval for Rezone 2024-02 and Planned Development 284.

12. Upon expiration of Planned Development 284 (PD 284) the underlying zoning for 1601 W. Monte Vista Avenue, Stanislaus County APN 087-012-053 shall revert to Medium Density Residential (RM).

13. Upon expiration of Planned Development 284 (PD 284) the underlying zoning for 3201 Four Seasons Drive, Stanislaus County APN 087-008-085 shall revert to Medium Density Residential (RM).

Section 3. The Director of Development Services, or designee, is hereby directed to record this Resolution at the office of the County Recorder of the County of Stanislaus.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Turlock this 25th day of February, 2025, by the following vote:

AYES:

NOES:

NOT PARTICIPATING:

ABSENT:

ATTEST:
___________________________
Nichole Fiez, City Clerk,
City of Turlock, County of Stanislaus,
State of California

Resolution No. 2025-

WITNESS:

Christina Cabada, City Clerk Trainee
Executive Assistant to the City Manager

Environmental Noise Assessment

Four Seasons Drive Subdivision
City of Turlock, California
September 4, 2024
Project #240603

Prepared for:

Bright Development
1620 N Carpenter Rd, Bldg B
Modesto, California 95351

Prepared by:

Saxelby Acoustics LLC

Luke Saxelby, INCE Bd. Cert.

Principal Consultant
Board Certified, Institute of Noise Control Engineering (INCE)

Four Seasons Drive Subdivision
City of Turlock, CA
Job #240603
September 4, 2024

www.SaxNoise.com

S:\General\Job Folders\240603 Four Seasons Drive Subdivision\Word\240603 Four Seasons Drive Subdivision.docx

INTRODUCTION
The Four Seasons Drive Subdivision Project is located in the City of Turlock , California. The project will consist of 114 Single Family homes. Single family residential uses are located to the south, north and west.

The purpose of this analysis is to predict the noise sensitiveness associated with these uses and to achieve compliance with the applicable City of Turlock noise level standards.

Figure 1 shows the project site plan. Figure 2 shows an aerial photo of the project site and noise measurement locations.

ENVIRONMENTAL SETTING

BACKGROUND INFORMATION ON NOISE
Fundamentals of Acoustics
Acoustics is the science of sound. Sound may be thought of as mechanical energy of a vibrating object transmitted by pressure waves through a medium to human (or animal) ears. If the pressure variations occur frequently enough (at least 20 times per second), then they can be heard and are called sound. The number of pressure variations per second is called the frequency of sound, and is expressed as cycles per second or Hertz (Hz).

Noise is a subjective reaction to different types of sounds. Noise is typically defined as (airborne) sound that is loud, unpleasant, unexpected or undesired, and may therefore be classified as a more specific group of sounds. Perceptions of sound and noise are highly subjective from person to person.

Measuring sound directly in terms of pressure would require a very large and awkward range of numbers.

To avoid this, the decibel scale was devised. The decibel scale uses the hearing threshold (20 micropascals), as a point of reference, defined as 0 dB. O ther sound pressures are then compared to this reference pressure, and the logarithm is taken to keep the numbers in a practical range. The decibel scale allows a million-fold increase in pressure to be expressed as 120 dB, and changes in levels (dB) correspond closely to human perception of relative loudness.

The perceived loudness of sounds is dependent upon many factors, including sound pressure level and frequency content. However, within the usual range of environmental noise levels, perception of loudness is relatively predictable, and can be approximated by A -weighted sound levels. There is a strong correlation between A-weighted sound levels (expressed as dBA) and the way the human ear perceives sound. For this reason, the A-weighted sound level has become the standard tool of environmental noise assessment. All noise levels reported in this section are in terms of A -weighted levels, but are expressed as dB, unless otherwise noted.

Four Seasons Drive Subdivision
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Figure 1
Project Site Plan
Project Location

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The decibel scale is logarithmic, not linear. In other words, two sound levels 10-dB apart differ in acoustic energy by a factor of 10. When the standard logarithmic decibel is A -weighted, an increase of 10 -dBA is generally perceived as a doubling in loudn ess. For example, a 70 -dBA sound is half as loud as an 80 -dBA sound, and twice as loud as a 60 dBA sound.

Community noise is commonly described in terms of the ambient noise level, which is defined as the all - encompassing noise level associated with a given environment. A common statistical tool is the average, or equivalent, sound level ( Leq), which corresponds to a steady -state A-weighted sound level containing the same total energy as a time varying signal over a given time period (usually one hour). The Leq is the foundation of the composite noise descriptor, L dn, and shows very good correlation with commun ity response to noise.

The day/night average level (Ldn) is based upon the average noise level over a 24 -hour day, with a +10 - decibel weighing applied to noise occurring during nighttime (10:00 p.m. to 7:00 a.m.) hours. The nighttime penalty is based upon the assumption that people react to nighttime noise exposures as though they were twice as loud as daytime exposures. Because L dn represents a 24 -hour average, it tends to disguise short-term variations in the noise environment.

Table 1 lists several examples of the noise levels associated with common situations. Appendix A provides a summary of acoustical terms used in this report.

TABLE 1: TYPICAL NOISE LEVELS
Common Outdoor Activities Noise Level (dBA) Common Indoor Activities --110-- Rock Band
Jet Fly-over at 300 m (1,000 ft.) --100--
Gas Lawn Mower at 1 m (3 ft.) --90--
Diesel Truck at 15 m (50 ft.),
at 80 km/hr. (50 mph) --80-- Food Blender at 1 m (3 ft.) Garbage Disposal at 1 m (3 ft.)
Noisy Urban Area, Daytime
Gas Lawn Mower, 30 m (100 ft.) --70-- Vacuum Cleaner at 3 m (10 ft.) Commercial Area
Heavy Traffic at 90 m (300 ft.) --60-- Normal Speech at 1 m (3 ft.) Quiet Urban Daytime --50-- Large Business Office
Dishwasher in Next Room
Quiet Urban Nighttime --40-- Theater, Large Conference Room (Background) Quiet Suburban Nighttime --30-- Library
Quiet Rural Nighttime --20-- Bedroom at Night, Concert Hall (Background) --10-- Broadcast/Recording Studio
Lowest Threshold of Human Hearing --0-- Lowest Threshold of Human Hearing Source: Caltrans, Technical Noise Supplement, Traffic Noise Analysis Protocol. September, 2013.

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Effects of Noise on People
The effects of noise on people can be placed in three categories:
• Subjective effects of annoyance, nuisance, and dissatisfaction • Interference with activities such as speech, sleep, and learning • Physiological effects such as hearing loss or sudden startling Environmental noise typically produces effects in the first two categories. Workers in industrial plants can experience noise in the last category. There is no completely satisfactory way to measure the subjective effects of noise or the corresponding reac tions of annoyance and dissatisfaction. A wide variation in individual thresholds of annoyance exists and different tolerances to noise tend to develop based on an individual’s past experiences with noise.

Thus, an important way of predicting a human reaction to a new noise environment is the way it compares to the existing environment to which one has adapted: the so -called ambient noise level. In general, the more a new noise exceeds the previously existing ambient noise level, the less acceptable the new noise will be judged by those hearing it.

With regard to increases in A-weighted noise level, the following relationships occur:
• Except in carefully controlled laboratory experiments, a change of 1-dBA cannot be perceived; • Outside of the laboratory, a 3-dBA change is considered a just-perceivable difference; • A change in level of at least 5 -dBA is required before any noticeable change in human response would be expected; and
• A 10-dBA change is subjectively heard as approximately a doubling in loudness, and can cause an adverse response.

Stationary point sources of noise – including stationary mobile sources such as idling vehicles – attenuate (lessen) at a rate of approximately 6 -dB per doubling of distance from the source, depending on environmental conditions (i.e. atmospheric condition s and either vegetative or manufactured noise barriers, etc.). Widely distributed noises, such as a large industrial facility spread over many acres, or a street with moving vehicles, would typically attenuate at a lower rate.

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EXISTING AMBIENT NOISE LEVELS
The existing noise environment in the project area is defined primarily by traffic on West Monte Vista Avenue and North Walnut Road.

To quantify the existing ambient noise environment in the project vicinity, Saxelby Acoustics conducted continuous (24-hr.) noise level measurements at two locations on the project site and short -term noise level measurements at one location. Noise measurement locations are shown on Figure 2. A summary of the noise level measurement survey results is provided in Table 2. Appendix B contains the complete results of the noise monitoring.

The sound level meters were programmed to record the maximum, median, and average noise levels at each site during the survey. The maximum value, denoted L max, represents the highest noise level measured. The average value, denoted L eq, represents the energy average of all of the noise received by the sound level meter microphone during the monitoring period. The median value, denoted L 50, represents the sound level exceeded 50 percent of the time during the monitoring period.

Larson Davis Laboratories (LDL) model 820 precision integrating sound level meters were used for the ambient noise level measurement survey. The meters were calibrated before and after use with a CAL200 acoustical calibrator to ensure the accuracy of the measurements. The equipment used meets all pertinent specifications of the American National Standards Institute for Type 1 sound level meters (ANSI S1.4).

TABLE 2: SUMMARY OF EXISTING BACKGROUND NOISE MEASUREMENT DATA Location Date Ldn Daytime
Leq
Daytime
L50
Daytime
Lmax
Nighttime
Leq
Nighttime
L50
Nighttime
Lmax
LT-1: 50 ft from
CT of N Walnut
Rd.
8/15/24 69 69 62 89 60 51 84
LT-2: 100 ft
from CT of W
Monte Vista
Ave.
8/15/24 70 68 64 88 63 56 83
ST-1: 40 ft from
CT of Four
Seasons Dr.
8/14/24 N/A 55 45 72 N/A N/A N/A
Notes:
• All values shown in dBA
• Daytime hours: 7:00 a.m. to 10:00 p.m.
• Nighttime Hours: 10:00 p.m. to 7:00 a.m.
• Source: Saxelby Acoustics 2024

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EVALUATION OF FUTURE TRANSPORTATION NOISE ON PROJECT SITE Saxelby Acoustics used the SoundPLAN noise model to calculate traffic noise levels at the proposed residential uses due to traffic on West Monte Vista Road and North Walnut Road. Inputs to the SoundPLAN noise model include topography, existing structures, roadway elevations, and the proposed building pad elevations. It was estimated that existing noise levels would increase by +1 dBA based upon an assumed 1% per year increase in traffic volumes on West Monte Vista Road and North Walnut Road The results of this analysis are shown graphically on Figure 3.

66 69 67 70
6868
W
. M
onte Vista Ave.

N. Walnut Road
Four Seasons Dr.

Four Seasons Drive Subdivision
City of Turlock, California
Figure 3
Future Transportation Noise Contours
Ldn, dB(A)
Scale 1:170
03 5 70 140 210 280
feet
Legend
Project Building
Existing Building
Project Site
Noise Level,  dB(A)
65 < <= 70
70 < <= 75
75 < <= 80
80 <
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REGULATORY CONTEXT

FEDERAL
There are no federal regulations related to noise that apply to the Proposed Project.

STATE
There are no state regulations related to noise that apply to the Proposed Project.

LOCAL
City of Turlock General Plan
State standards, and City standards established in this General Plan, are designed to protect community members and sensitive receptors from noise hazards and establish criteria to mitigate development accordingly.

Community Noise Exposure
Table 1 presents the community noise exposure matrix, establishing criteria the City can use to evaluate land use compatibility based on noise levels. This matrix is adapted from guidelines provided by the Office of Noise Control in the State Department of Health Services. The State indicates that locating housing in areas where exterior ambient noise levels exceed 65 dBA is undesirable.

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TABLE 2: LAND USE CLASSIFICATIONS AND DENSITY- MINIMUMS AND MAXIMUMS

Noise exposure levels are classified as being “normally acceptable”, “conditionally acceptable”, “normally unacceptable”, or “clearly unacceptable” for different land use types.

Normally Acceptable
• Indoor Uses: Either the activities associated with the land use are inherently noisy or standard construction methods will sufficiently attenuate exterior noise to an acceptable level; for land use types that are compatible because of inherent noise levels , sound attenuation must be provided for associated office, retail, and other noise -sensitive indoor spaces sufficient to reduce exterior noise to an interior maximum of 50 dB CNEL.
• Outdoor Uses: Outdoor activities associated with land use may be carried out with minimal interference.

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Conditionally Acceptable
• Indoor Uses: Noise reduction measures must be incorporated into the design of the project to attenuate exterior noise to the indoor noise levels listed in Table 3. • Outdoor Uses: Noise reduction measures must be incorporated into the design of the project to attenuate exterior noise to the outdoor noise levels listed in Table 3. Acceptability is dependent upon characteristics of the specific use.

Normally Unacceptable
• Indoor Uses: Extensive mitigation techniques are required to make the indoor environment acceptable for indoor activities. Noise level reductions necessary to attenuate exterior noise to the indoor noise levels listed in Table 3 are difficult to achieve and may not be feasible. • Outdoor Uses: Severe noise interference makes the outdoor environment unacceptable for outdoor activities. Noise level reductions necessary to attenuate exterior noise to the outdoor noise levels listed in Table 3 are difficult to achieve and may not be feasible.

Clearly Unacceptable
• New construction or development should generally not be undertaken.

TABLE 3: ALLOWABLE NOISE EXPOSURE
Land Use Outdoor Activity1,2 Areas
(CNEL) Interior Spaces (CNEL)1
Residential 60 45
Motels, Hotels 60 45
Hospitals, Nursing Homes, Schools, Libraries,
Museums, Churches 60 45
Playgrounds, Parks, Recreation Uses 65 50
Commercial and Office Uses 65 50
Industrial Uses 70 65
Source: California Office of Planning and Research, 2011 Notes:
1 For non-residential uses, where an outdoor activity area is not proposed, the standard does not apply. Where the location of outdoor activity areas is unknown, the exterior noise level standard shall be applied to the property line of the receiving use.
2 Where it is not possible to reduce noise in outdoor activity areas to the allowable maximum, levels up to 5 dB higher may b e allowed provided that available exterior noise level reduction measures have been implemented and interior noise levels are in compliance with this table.

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Transportation Noise on Project Site
Exterior Transportation Noise
As shown on Figure 3 , several of the proposed outdoor activity areas are predicted to be exposed to exterior transportation noise levels up to approximately 70 dBA CNEL. This would exceed the 60 dBA limit for outdoor areas established by the City of Turlock. Therefore, additional noise control measures would be required.

Saxelby Acoustics determined the effect of including a sound wall in the project design. A 6-foot-tall to 8- foot-tall barrier was modeled along the project boundary. The barrier is predicted to lower noise levels at all outdoor activity areas on the project site to 6 3 dBA CNEL or lower. Figure 4 shows the recommended sound wall and resulting noise level contours. The City of Turlock General Plan Noise Element allows for a 5 dB increase stated in Table 2. Therefore, the project is predicted to comply with the City of Turlock adjusted exterior transportation noise standard of 65 dBA CNEL.

54 60 60 63
62 W
. M
onte Vista Ave.

N. Walnut Road
Four Seasons Dr.

Four Seasons Drive Subdivision
City of Turlock, California
Figure 4
Future Transportation Noise Contours with
Sound Walls
Ldn, dB(A)
Scale 1:170
03 5 70 140 210 280
feet
Legend
Project Building
Existing Building
Project Site
8‐foot Sound Wall
6‐foot Sound Wall
Noise Level,  dB(A)
65 < <= 70
70 < <= 75
75 < <= 80
80 <
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Interior Transportation Noise
Modern building construction methods typically yield an exterior -to-interior noise level reduction of 25 dBA1. Therefore, where exterior noise levels are 70 dBA CNEL, or less, no additional interior noise control measures are typically required.

It should be noted that noise barriers do not typically reduce exterior noise levels at second floor locations.

The proposed residential uses are predicted to be exposed to unmitigated first -floor exterior transportation noise levels up to 70 dBA CNEL. Mitigated first -floor noise levels of 63 dBA CNEL are expected after construction of sound barriers.

Based upon a 25-dB exterior-to-interior noise level reduction, interior noise levels are predicted to be up to 38 dB CNEL at second floors and 40 dBA CNEL at first floors. Therefore, the predicted interior noise levels along the first row of residential uses of the proposed project are predicted to meet the City’s 45 dBA CNEL interior noise level standard. It should be noted that interior noise control measures are based upon an estimate of the future residence layouts. These assumptions should be verified once floor plans become available for an accurate assessment of interior noise control measures.

CONCLUSIONS
The proposed project is predicted to meet the recommended City’s exterior and interior noise level standards assuming the following requirements are incorporated into design for the project:
• The proposed project shall include the construction of the recommended 6-foot-tall to 8-foot- tall sound wall located in Figure 4.

1 Assuming standard construction with a minimum STC rating of 29 for exterior window assemblies

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REFERENCES
American National Standards Institute. (1998). [Standard] ANSI S1.43-1997 (R2007): Specifications for integrating-averaging sound level meters. New York: Acoustical Society of America.

American Standard Testing Methods, Standard Guide for Measurement of Outdoor A -Weighted Sound Levels, American Standard Testing Methods (ASTM) E1014-08, 2008.

ASTM E1014 -12. Standard Guide for Measurement of Outdoor A -Weighted Sound Levels . ASTM International. West Conshohocken, PA. 2012.

ASTM E1780-12. Standard Guide for Measuring Outdoor Sound Received from a Nearby Fixed Source.

ASTM International. West Conshohocken, PA. 2012.

Barry, T M. (1978). FHWA highway traffic noise prediction model (FHWA-RD-77-108). Washington, DC:

U.S. Department of transportation, Federal highway administration, Office of research, Office of environmental policy.

California Department of Transportation (Caltrans), Technical Noise Supplement, Traffic Noise Analysis Protocol, September 2013.

California Department of Transportation (Caltrans), Traffic Noise Analysis Protocol, May 2011.

Egan, M. D. (1988). Architectural acoustics. United States of America: McGraw-Hill Book Company.

Federal Highway Administration. FHWA Roadway Construction Noise Model User’s Guide. FHWA-HEP- 05-054 DOT-VNTSC-FHWA-05-01. January 2006.

Hanson, Carl E. (Carl Elmer). (2006). Transit noise and vibration impact assessment. Washington, DC: U.S.

Department of Transportation, Federal Transit Administration, Office of Planning and Environment.

International Electrotechnical Commission. Technical committee 29: Electroacoustics. International Organization of Legal Metrology. (2013). Electroacoustics: Sound level meters.

International Organization for Standardization. (1996). Acoustic - ISO 9613-2: Attenuation of sound during propagation outdoors. Part 2: General methods of calculation. Ginevra: I.S.O.

Miller, L. N., Bolt, Beranek, & and Newman, Inc. (1981). Noise control for buildings and manufacturing plants. Cambridge, MA: Bolt, Beranek and Newman, Inc.

SoundPLAN. SoundPLAN GmbH. Backnang, Germany. http://www.soundplan.eu/english/

Appendix A: Acoustical Terminology

Acoustics    The science of sound.

Ambient Noise  The distinctive acoustical characteristics of a given space consisting of all noise sources audible at that location. In many cases, the term ambient is used to describe an existing or pre‐project condition such as the setting in an environmental noise study.

ASTC  A p p a r e n t  S o u n d  T r a n s m i s s i o n  C l a s s .   S i m i l a r  t o  S T C  b u t  i n c l u d e s s o u n d  f r o m  f l a n k i n g  p a t h s  a n d  c o r r e c t  f o r  r o o m reverberation. A larger number means more attenuation. The scale, like the decibel scale for sound, is logarithmic.

Attenuation   The reduction of an acoustic signal.

A‐Weighting   A  frequency‐response  adjustment  of  a  sound  level  meter  that  conditions  the  output  signal  to  approximate  human response.

Decibel or dB   Fundamental  unit  of  sound,  A  Bell  is  defined  as  the  logarithm  of  the  ratio  of  the  sound  pressure  squared  over  the reference pressure squared. A Decibel is one‐tenth of a Bell.

CNEL   Commu n i t y N oi s e  Eq ui val e n t  Le ve l . D e fi ne d  as  t he  24‐h ou r  ave r age  noise  level  with  noise  occurring  during  evening hours (7 ‐ 10 p.m.) weighted by +5 dBA and nighttime hours weighted by +10 dBA.

DNL  See definition of Ldn.

IIC  Impact  Insulation  Class.  An  integer‐number  rating  of  how  well  a  building  floor  attenuates  impact  sounds,  such  as footsteps. A larger number means more attenuation. The scale, like the decibel scale for sound, is logarithmic.

Frequency   The measure of the rapidity of alterations of a periodic signal, expressed in cycles per second or hertz (Hz).

Ldn     Day/Night Average Sound Level. Similar to CNEL but with no evening weighting.

Leq     Equivalent or energy‐averaged sound level.

Lmax     The highest root‐mean‐square (RMS) sound level measured over a given period of time.

L(n)   The sound level exceeded a described percentile over a measurem ent period. For instance, an hourly L50 is the sound level exceeded 50% of the time during the one‐hour period.

Loudness   A subjective term for the sensation of the magnitude of sound.

NIC  Noise Isolation Class.  A rating of the noise reduction between  two spaces.  Similar to STC but includes sound from flanking paths and no correction for room reverberation.

NNIC  Normalized Noise Isolation Class.   Similar to NIC but includes a correction for room reverberation.

Noise     Unwanted sound.

NRC   Noise Reduction Coefficient. NRC is a single‐number rating of the sound‐absorption of a material equal to the arithmetic mean of the sound‐absorption coefficients in the 250, 500, 1000, and 2,000 Hz octave frequency bands rounded to the nearest  multiple  of  0.05.  It  is  a  representation  of  the  amount of  sound  energy  absorbed  upon  striking  a  particular surface. An NRC of 0 indicates perfect reflection; an NRC of 1 indicates perfect absorption.

RT60     The time it takes reverberant sound to decay by 60 dB once the source has been removed.

Sabin   The unit of sound absorption. One square foot of material absor bing 100% of incident sound has an absorption of 1 Sabin.

SEL   Sound Exposure Level. SEL is a rating, in decibels, of a discre te event, such as an aircraft flyover or train pass by, that compresses the total sound energy into a one‐second event.

SPC  Speech Privacy Class. SPC is a method of rating speech privacy  in buildings. It is designed  to measure the degree of speech  privacy  provided  by  a  closed  room,  indicating  the  degree  to  which  conversations  occurring  within  are  kept private from listeners outside the room.

STC   Sound Transmission Class. STC is an integer rating of how well a building partition attenuates airborne sound. It is widely used  to  rate  interior  partitions,  ceilings/floors,  doors,  windows  and  exterior  wall  configurations.    The  STC  rating  is typically used to rate the sound transmission of a specific building element when tested in laboratory conditions where flanking paths around the assembly don’t exist.   A larger numb er means more attenuation. The scale, like the decibel scale for sound, is logarithmic.

Threshold  The lowest sound that can be perceived by the human auditory system, generally considered of Hearing   to be 0 dB for persons with perfect hearing.

Threshold   Approximately 120 dB above the threshold of hearing. of Pain
Impulsive   Sound of short duration, usually less than one second, with an  abrupt onset and rapid decay.

Simple Tone         Any sound which can be judged as audible as a single pitch or set of single pitches.

Appendix B: Continuous Long-Term and Short-
Term Ambient Noise Measurement Results

Site: LT-1
Project: Meter:

Leq Lmax L50 L90 Location: Calibrator:

Thursday, August 15, 2024 0:00 57 83 48 46 Coordinates:

Thursday, August 15, 2024 1:00 57 87 47 45
Thursday, August 15, 2024 2:00 55 85 47 45
Thursday, August 15, 2024 3:00 55 84 49 47
Thursday, August 15, 2024 4:00 58 84 51 49
Thursday, August 15, 2024 5:00 62 87 54 52
Thursday, August 15, 2024 6:00 65 90 56 52
Thursday, August 15, 2024 7:00 71 94 68 58
Thursday, August 15, 2024 8:00 71 90 67 56
Thursday, August 15, 2024 9:00 67 88 58 47
Thursday, August 15, 2024 10:00 68 89 59 47
Thursday, August 15, 2024 11:00 67 90 60 47
Thursday, August 15, 2024 12:00 68 89 60 48
Thursday, August 15, 2024 13:00 68 91 58 47
Thursday, August 15, 2024 14:00 68 90 64 50
Thursday, August 15, 2024 15:00 71 94 67 56
Thursday, August 15, 2024 16:00 69 91 64 50
Thursday, August 15, 2024 17:00 70 92 66 53
Thursday, August 15, 2024 18:00 69 92 63 52
Thursday, August 15, 2024 19:00 68 92 61 51
Thursday, August 15, 2024 20:00 66 81 60 50
Thursday, August 15, 2024 21:00 65 80 55 49
Thursday, August 15, 2024 22:00 61 79 54 49
Thursday, August 15, 2024 23:00 60 78 51 48
Leq Lmax L50 L90
69 89 62 51
60 84 51 48
65 80 55 47
71 94 68 58
55 78 47 45
65 90 56 52
69 92
70 8
Appendix B1: Continuous Noise Monitoring Results
Date Time
Measured Level, dBA Four Seasons Drive Subdivision
Northeast of Project Boundary
LDL 812-3
Night Average
CAL200
Thursday, August 15, 2024 Thursday, August 15, 2024
Statistics
Day Average
(37.5236139, -120.8673116)
CNEL Night %
Day Low
Day High
Night Low
Night High
Ldn Day %
83 87
85 84 84
87 90
94 90
88 89 90 89
91 90
94 91
92 92 92
81 80 79 78
46 45 45 47
49 52 52
58 56
47 47 47 48 47
50 56
50 53 52 51 50 49 49 48
57 57
55 55
58 62
65 71 71
67 68 67 68 68 68
71 69 70 69 68
66 65
61 60
25 35
45 55
65 75
85 95
105Measured Hourly Noise Levels, dBA
Time of Day
Measured Ambient Noise Levels vs. Time of Day
Lmax L90 Leq
Noise Measurement Site
LT
-
1 4 Seasons Dr.

W. Monte Vista Ave.

N. Walnut Rd.

Site: LT-2
Project: Meter:

Leq Lmax L50 L90 Location: Calibrator:

Thursday, August 15, 2024 0:00 60 78 54 50 Coordinates:

Thursday, August 15, 2024 1:00 58 85 51 49
Thursday, August 15, 2024 2:00 57 79 51 48
Thursday, August 15, 2024 3:00 58 81 53 50
Thursday, August 15, 2024 4:00 59 74 55 52
Thursday, August 15, 2024 5:00 64 84 59 55
Thursday, August 15, 2024 6:00 67 88 63 57
Thursday, August 15, 2024 7:00 69 88 67 62
Thursday, August 15, 2024 8:00 69 91 66 60
Thursday, August 15, 2024 9:00 66 80 63 57
Thursday, August 15, 2024 10:00 65 86 63 55
Thursday, August 15, 2024 11:00 65 85 63 56
Thursday, August 15, 2024 12:00 65 80 63 56
Thursday, August 15, 2024 13:00 65 84 62 54
Thursday, August 15, 2024 14:00 66 86 63 56
Thursday, August 15, 2024 15:00 69 90 65 60
Thursday, August 15, 2024 16:00 66 86 64 57
Thursday, August 15, 2024 17:00 68 88 66 60
Thursday, August 15, 2024 18:00 71 98 65 60
Thursday, August 15, 2024 19:00 67 86 65 60
Thursday, August 15, 2024 20:00 69 91 65 60
Thursday, August 15, 2024 21:00 69 95 63 58
Thursday, August 15, 2024 22:00 67 94 62 55
Thursday, August 15, 2024 23:00 62 79 60 52
Leq Lmax L50 L90
68 88 64 58
63 83 56 52
65 80 62 54
71 98 67 62
57 74 51 48
67 94 63 57
70 84
71 16CNEL Night %
Day Low
Day High
Night Low
Night High
Ldn Day %
Night Average
CAL200
(37.5223330, -120.8673569)
Thursday, August 15, 2024 Thursday, August 15, 2024
Statistics
Day Average
Appendix B2: Continuous Noise Monitoring Results
Date Time
Measured Level, dBA Four Seasons Drive Subdivision
Southeast of Project Boundary
LDL 812-2
78 85
79 81
74 84
88 88
91 80
86 85
80 84
86 90
86 88
98 86
91 95 94
79 50
49 48 50
52 55
57 62
60 57
55 56 56
54 56
60 57
60 60 60 60 58
55 52
60 58 57 58 59
64 67
69 69
66 65 65 65 65 66
69 66 68
71 67
69 69
67 62
25 35
45 55
65 75
85 95
105Measured Hourly Noise Levels, dBA
Time of Day
Measured Ambient Noise Levels vs. Time of Day
Lmax L90 Leq
Noise Measurement Site
LT
-
2 4 Seasons Dr.

W. Monte Vista Ave.

N. Walnut Rd.

Site: ST-1
Project: Four Seasons Drive Subdivision Meter:

Location: Northwest Boundary of Project Site Calibrator:

Coordinates:

Start:

Stop:

SLM: Model 831
Serial: 0002658
Duration: 0:10
Leq: 55
Lmax: 72
Lmin: 40
L50: 45
L90: 42
Appendix B3
Primary noise source was traffic noise from 4 Seasons Drive.

Secondary noise sources include traffic on W. Monte Vista Avenue.
: Short Term Noise Monitoring Results
2024-08-14 11:26:26
2024-08-14 11:36:26
CAL200
(37.5236211, -120.8708072)
Measurement Results, dBA
Notes
LDL 831-5
Noise Measurement Site
10 14
19 24
27 30 31 31 31 33 31 33 34 35
38 38 37 35 34 33 35 35 34 36 38
23 20
25 36 37
43 43 44 44 44 44
47 42
45 49 49
44 41
39 38 39
44 38 39 40
0 10
20 30
40 50
60 70
80 Measured Noise Level, dBA
1/3 Octave Band Center Frequency
Measured Ambient Noise Frequency Spectrum
Overall 1/3 Spectra Max 1/3 Spectra
ST
-
1 W. Monte Vista Ave.

N. Walnut Rd.
4 Seasons Dr.

Traffic Impact Study for the
Four Seasons Drive
Development in Turlock,
California

Draft Report

October 3, 2024

Traffic Impact Study for Four Seasons Development in Turlock, California October 3, 2024 1 Table of Contents

1.0 INTRODUCTION AND EXECUTIVE SUMMARY ........................................................................... 3 INTRODUCTION ............................................................................................................................ 3 SUMMARY .................................................................................................................................... 3

2.0 PURPOSE OF PROJECT AND STUDY APPROACH ...................................................................... 4 PROJECT OBJECTIVES DESCRIPTION.......................................................................................... 4 STUDY APPROACH ...................................................................................................................... 4

3.0 EXISTING SETTING ..................................................................................................................... 6 EXISTING STREET SYSTEM .............................................................................................................. 6 Regional Roads ............................................................................................................... 6 Local Roads ..................................................................................................................... 6 Existing Pedestrian Facilities ........................................................................................... 6 Existing Bicycle Facilities ................................................................................................. 7 Existing Transit Facilties .................................................................................................... 7 TRAFFIC DATA COLLECTION ....................................................................................................... 8 LEVEL OF SERVICE METHODOLOGY ........................................................................................ 10

4.0 EXISTING TRAFFIC CONDITION ............................................................................................... 11

5.0 NEAR-TERM TRAFFIC CONDITION ........................................................................................... 12

6.0 CUMULATIVE NO PROJECT CONDITIONS ............................................................................... 13

7.0 PROPOSED PROJECT ............................................................................................................... 16 TRIP GENERATION ...................................................................................................................... 16 TRIP DISTRIBUTION ...................................................................................................................... 16 PROJECT VEHICLE MILES TRAVELED (VMT) .............................................................................. 19

8.0 EXISTING PLUS PROJECT CONDITION ..................................................................................... 19

9.0 NEAR-TERM PLUS PROJECT CONDITION ................................................................................. 21

10.0 CUMULATIVE PLUS PROJECT CONDITION ............................................................................... 23

11.0 CONCLUSION ........................................................................................................................... 25