Ukiah City Council
March 15, 2023

City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://zoom.us/j/97199426600 Or you can call in using your telephone only:
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March 15, 2023 - 6:00 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

4.a. Administer of Oath of Office, Introduction, and Badge Pinning of New Police Chief, Cedric Crook.

Recommended Action: Receive Introduction and direct Clerk to administer the Oath of Office, and the Mayor to officiate the badge pinning.

Attachments:

1. Press Release - Appointed Police Chief

4.b. Proclamation of Earth Day 2023 and the Mayors’ Monarch Pledge supporting the National Wildlife Federation’s Efforts to Save the Endangered Monarch Butterfly.

Recommended Action: Proclamation of Earth Day 2023 and the Mayors’ Monarch Pledge supporting the National Wildlife Federation’s efforts to save the endangered Monarch butterfly.

Attachments:

1. Earth Day and Monarch Pledge Proclamation

5. PETITIONS AND COMMUNICATIONS

6. APPROVAL OF MINUTES

6.a. Approval of the Minutes for the March 1, 2023, Regular Meeting.

Recommended Action: Approve the minutes for the March 1, 2023, regular meeting.

Attachments:

1. 2023-03-01 Draft Minutes

7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

8.a. Report of Disbursements for the Month of February 2023.

Recommended Action: Approve the Report of Disbursements for the Month of February 2023.

Attachments:

1. February 2023 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. February 2023 Disbursement Detail

8.b. Council will Consider Authorizing the City Manager to Negotiate and Enter into a Five-Year Contract with Borismetrics Inc. for an Amount Not to Exceed $50,000/year to Assist Ukiah Electric Utility with Regulatory Compliance and Cost of Service, Market Analysis, and Rate Studies.

Recommended Action: Authorize the City Manager to negotiate and enter into a five-year contract with Borismetrics in the amount not to exceed $50,000 per year, to assist Ukiah Electric Utility with regulatory compliance and cost of service, market analysis, and rate studies .

Attachments:

1. 2023 Borismetrics SOW for Ukiah

8.c. Consideration of Adoption of Resolution Approving Records Destruction for the Fire and Finance Departments, and Approval of Budget Amendment for City Clerk Contracted Services and Elections Account.

Recommended Action: Adopt resolution authorizing the destruction of outdated documents for the Fire and Finance Departments, and approve a budget amendment to the City Clerk contracted services and elections account (20012500.52100).

Attachments:

1. County Correspondence Regarding Elections Costs

2. Proposed Resolution with Exhibit A

8.d. Authorize the City Manager to Negotiate and Execute a Contract with Online Solutions LLC (DBA CitizenServe) for the Purchase and Deployment of Electronic Permitting Software for the Planning, Building, Fire Prevention, and Code Enforcement Divisions of the Community Development Department.

Recommended Action: Authorize the City Manager to negotiate and execute a contract with Online Solutions LLC (DBA CitizenServe) for the purchase and deployment of electronic

permitting software for the Planning, Building, Fire Prevention, and Code Enforcement Divisions of the Community Development Department.

Attachments:

1. RFP for Permitting Software System

2. Evaluation Summary - Permitting Software

3. Citizenserve Proposal for Ukiah, CA RFP

8.e. Approval Notice of Completion for Ghilotti Construction Co. for the Dora Street Utility Improvement Project, and Direct the City Clerk to File the Notice of Completion with the County Recorder.

Recommended Action: Approve Notice of Completion for the Dora Street Utility Improvement Project, Specification 21-05, and direct the City Clerk to file the Notice of Completion with the County Recorder.

Attachments:

1. PLANS Spec 19-01 Dora Utility Improvement

2. NOC Attachment

8.f. Approve the Plans and Specifications for Thickening and Dewatering Improvements, Specification 23-02, and Authorize Staff to Issue Bids.

Recommended Action: Approval of the Plans and Specifications for the Thickening and Dewatering Improvement, Specification 23-02 and authorize Staff to issue bids.

Attachments:

1. Screw Press and SAF Staff Report

2. Ukiah Screw Press & SAF Plans

3. Bid Specification

8.g. Approve the Purchase of Additional SCADA Software from E&M Electric & Machinery, Inc in the Amount of $35,452.28.

Recommended Action: Approve of the purchase of additional SCADA software from E&M Electric & Machinery, Inc in the amount of $35,452.28.

Attachments:

1. PO 47813 (002)

8.h. Adoption of Ordinance Adopting and Approving Ukiah Police Department Policy 708, Military Equipment Use Policy, in Compliance with California Assembly Bill No. 481.

Recommended Action: Adopt Ordinance adopting and approving Ukiah Police Department Policy 708, Military Equipment Use Policy, in compliance with California Assembly Bill No. 481 Attachments:

1. MEU Policy Ordinance Introduced

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

10. COUNCIL REPORTS

11. CITY MANAGER/CITY CLERK REPORTS

12. PUBLIC HEARINGS (6:15 PM)

12.a. Consider Adoption of a Resolution to Adopt a Mitigation Monitoring and Reporting Program, Initial Study, and Mitigated Negative Declaration for the Ukiah Riverside Park Regeneration Project.

Recommended Action: Conduct a public hearing, adopt the Resolution to adopt an Initial Study and Mitigated Negative Declaration for Riverside Park Regeneration Project.

Attachments:

1. ASR Location Map

2. Ukiah Riverside Park - Master Plan_2023-03-07

3. Ukiah Riverside Park IS-MND_Jan2023(Attach)

4. Notice of Intent

5. ISMND Findings Declaration

6. ASR Draft Resolution

7. Power Point Riverside ISMND

12.b. Possible Introduction of an Ordinance by Title Only Amending Various Sections of Ukiah City Code to Permit On-Site Consumption at Cannabis Dispensaries; and Approval of Planning Commission Finding that the Ordinance is Categorically Exempt from the California Environmental Quality Act (CEQA).

Recommended Action: Approve the introduction of the ordinance by title only amending various sections of Ukiah City Code to permit on-site consumption at cannabis retailers; and find the ordinance categorically exempt pursuant to Section 15061 (b)(3) of the CEQA Guidelines.

Attachments:

1. Cannabis Consumption Area Planning Commission Resolution - Signed

2. Cannabis Consumption Area - Proposed Ordinance (Clean)

3. Cannabis Consumption Area - Proposed Ordinance (Redline)

12.c. Conduct a Public Hearing and Adopt Resolution Establishing the Talmage Road Underground District No. 7 from State Street to Lorraine Street and on State Street between Talmage Road and Observatory Avenue, Including the Boundaries and Proposed Timeline; and Approve the Community Development Director's Determination that the Project Qualifies for CEQA Exemption.

Recommended Action: Adopt Resolution establishing Talmage Road Underground District No. 7, approve boundaries and timeline, and approve the Community Director's Determination that the Project qualifies for a CEQA exemption.

Attachments:

1. Talmage Road Timeline

2. Talmage Rd Boundary Map - State to Lorraine

3. Talmage Road Boundary Description

4. Resolution Talmage Road UG District No. 7

13. UNFINISHED BUSINESS

13.a. Receive and Approve the Submittal of Annual Progress Reports to the Department of Housing and Community Development and the Governor's Office of Policy and Research.

Recommended Action: Receive and approve submittal of annual progress reports to the State, and provide direction to Staff as necessary.

Attachments:

1. HCD APR - 2022

2. OPR APR - 2022

13.b. Update from City Staff Regarding the Appeal Process that the City has Undertaken in Opposition to FEMA's Proposed Adjustments to the Flood Maps that Affect Properties in the City of Ukiah and Provide/Authorize any other Direction Deemed Necessary.

Recommended Action: Receive report and provide/authorize additional direction if necessary.

Attachments: None

14. NEW BUSINESS

14.a. Receive Report and Approve Application for Grant Funding from Upstate CA Creative Corps Program and Approval of Corresponding Budget Amendments if Awarded.

Recommended Action: Receive report and approve application for grant funding from Upstate CA Creative Corps Program and approval of corresponding budget amendments if awarded.

Attachments:

1. CA Creative Corps Artist Application

2. CA Creative Corps Press Release

14.b. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Appoint a replacement for Vice Mayor Duenas' position on the Library Advisory Board.

Attachments:

1. City Council Special Assignments

15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 case)

15.b. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2) or (3))
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (1 case))

15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048

15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200

15.e. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612

15.f. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 003-260-01, 003-500-14
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Eric Crane and Francine Selim
Under Negotiation: Price & Terms of Payment

15.g. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager

15.h. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units

16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Kristine Lawler, CMC
Dated: 3/10/23

300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com

FOR IMMEDIATE RELEASE
CONTACT: Shannon Riley, Deputy City Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Email: [email protected]

CITY OF UKIAH APPOINTS CEDRIC CROOK AS POLICE CHIEF
Ukiah, CA. March 10, 2023. – The City of Ukiah is pleased to announce the appointment of Cedric Crook as the Chief of Police. Chief Crook has a Bachelor of Arts degree in Criminal Justice with a Minor in Spanish, and was ranked as the top graduate in his law enforcement academy class.

He has been with the Ukiah Police Department for over 25 years, served on the County-wide drug task force, acted as both Patrol and Administrative Lieutenants, supervised the Detective Division, served as Captain, and received numerous awards for outstanding achievements.
“After a thorough vetting process, it became resoundingly clear that Cedric Crook knows our community, is committed to our community, and has the integrity needed to lead this department.

He possesses a thorough understanding of the critical issues and priorities currently affecting the City of Ukiah and the Department.

He will be integral in implementing programs and initiatives that increase public trust surrounding equity and community policing, improve customer service, improve employee wellness, and address crime in our community,” said City Manager Sage Sangiacomo.

Crook has been serving as the Interim Chief since June 2022, taking the helm while the department was facing internal turmoil and external scrutiny. During the last nine months, Crook’s focus has been on reestablishing the stability of the department, providing training (especially related to de-escalation and working with individuals with mental illness), and enforcing accountability throughout the ranks. Now, with his official placement in the Chief’s position, he plans to work toward rebuilding the community’s trust in the department. “I am honored to have been entrusted with this position,” says Chief Crook. “Over the course of my career, the role of police officers has evolved, and I am committed to leading the transformation of the Ukiah Police Department to a more community-oriented department.”
AGENDA ITEM 4a

The City engaged in a lengthy recruitment and vetting process for the Police Chief position that started in July 2022. This included appointing a City Council ad hoc committee, selecting and retaining a professional recruitment firm through a public solicitation, and engaging a stakeholder group of individuals who represent diverse interests and demographic sectors throughout the community. The ad hoc committee and the stakeholder group were interviewed at length in order to assess and articulate community priorities and develop the candidate profile. The position was then posted nationwide for roughly three months in order to secure a broad, high-quality candidate pool for evaluation.

Multiple candidates were vetted and interviewed, and Crook rose to the top of the field. Even so--and despite over two-and-a-half decades of exemplary service to the department—the City wanted to take all appropriate steps to be objective and thorough in the candidate evaluation process so the City retained an outside investigator to conduct an in-depth background check before finalizing the decision.

Crook is often described as quiet, but also as a person who is extremely intelligent and highly ethical. According to Mayor Mari Rodin, “Based on input from the stakeholder group and a lengthy interview process with the City Council ad hoc committee, I am convinced we made the right choice for our new chief. Chief Crook has the highest ethical standards and will not be shy about enforcing those standards within the department. He knows the department needs to re-build trust in the community, and he is up to the task.” The official Oath of Office ceremony will occur at the beginning of the regular Ukiah City Council meeting on Wednesday, March 15th at 6:00 PM.

Sage Sangiacomo, City Manager
# # #

Agenda Item No: 4.b.

MEETING DATE/TIME: 3/15/2023
ITEM NO: 2023-2451

AGENDA SUMMARY REPORT
SUBJECT: Proclamation of Earth Day 2023 and the Mayors’ Monarch Pledge supporting the National Wildlife Federation’s Efforts to Save the Endangered Monarch Butterfly.

DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director PRESENTER: Neil Davis, Community Services Director
ATTACHMENTS:

1. Earth Day and Monarch Pledge Proclamation
Summary: Council will present a proclamation stating support for Earth Day 2023 and the Mayor's Monarch Pledge.

Background: Since 1970, Earth Day has provided local governments with an opportunity to engage constituents in a constructive dialogue about protecting biodiversity locally. Additionally, the National Wildlife Federation has developed a Mayor’s Monarch Pledge program to encourage communities to take action in an effort to save the Monarch Butterfly from imminent extinction. The Monarch Butterfly is an iconic species whose eastern populations have declined by 90% and western populations by 99% in recent years. Through the National Wildlife Federation's Mayors' Monarch Pledge, U.S. cities, municipalities, and other communities are committing to create habitat for the monarch butterfly and pollinators, and to educate residents about how they can make a difference at home and in their community.

More than beautiful, monarch butterflies contribute to the health of our planet. While feeding on nectar, they pollinate many types of wildflowers. The flowers they choose are varieties that are brightly colored, grow in clusters, stay open during the day, and have flat surfaces that serve as landing pads for their tiny guests.

Monarch butterflies are also an important food source for birds, small animals, and other insects. Monarch Butterflies are considered an indicator species.

Indicator species are so named because their population’s presence, absence, or alteration are said to reflect changes in environmental conditions. Lichen, for example, are very sensitive to heavy metals and thus considered an indicator species for pollution and changes in air quality. Lichen often grow on the barks of trees in the forest, where air pollution is lower than in urban environments.

Monarchs are considered indicators for a number of reasons. As adult butterflies, Monarchs live only three to four weeks. Because of their short lifespan, environmental changes impact the Monarchs quickly, and changes within and between generations are more visible to ecologists. Second, the species distribution is wide: summer habitats in North America range from New England, to the Great Lakes region, north to Canada and west to the Rocky Mountains and California. In late fall, they migrate 2,000 – 3,000 miles to the Sierra Madre mountain range in Central Mexico to spend their winter months. Tens of thousands gather on single trees, making the forest glow and flutter orange.

Discussion: Mayor Rodin is working with local environmentalists and naturalists to help support Monarch Butterfly populations for the City’s third year as a Mayor’s Monarch Pledge community. The Mayors’ Monarch Pledge comes with an Action Item list from which participating Mayors and their associated community groups can choose activities that will support the survival of Monarchs. The Monarch Pledge and activities are seen as a multi-year effort.

This year the group plans to 1) issue a Proclamation (Attachment 1) to raise awareness about the decline of the monarch butterfly and the species’ need for habitat; 2) facilitate a milkweed seed collection and propagation effort; 3) maintain the native milkweed and nectar producing plants at the Orr Creek Greenway Park on Oak Street site; and 4) engage with City parks and recreation, public works, sustainability, and other relevant staff to identify opportunities to revise and maintain mowing programs and milkweed / native nectar plant planting programs.

As part of the Earth Day 2023 effort, the City’s Community Services team will be hosting an Earth Day event on the April 22nd at the Grace Hudson Museum. The recreation team expects to include an outreach booth featuring the Mayor’s Monarch Pledge at the event.

Recommended Action: Proclamation of Earth Day 2023 and the Mayors’ Monarch Pledge supporting the National Wildlife Federation’s efforts to save the endangered Monarch butterfly.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: None
PROPOSED BUDGET AMOUNT: NA
FINANCING SOURCE: NA
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Mayor Rodin
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI): 4a – Implement nature-based climate solutions. 4d – Enhance carbon sequestration capacity. 6c – Ensure that climate responsibility is integrated throughout the City’s departments and operations.

ROCLAMATION CITY OF UKIAH
MAYOR’S MONARCH PLEDGE AND 2023 EARTH DAY

ACKNOWLEDGEMENT
WHEREAS, the first Earth Day was proclaimed in 1970 in order to foster public awareness of the need to protect the environment and conserve resources; and WHEREAS, the annual celebration of Earth Day in the City of Ukiah seeks to involve all of its citizens in improving their local environment and becoming more aware of their global environment; and
WHEREAS, the Monarch Butterfly is an iconic species whose eastern populations have declined by 90% and western populations by 99% in recent years; and WHEREAS, through the National Wildlife Federation's Mayors' Monarch Pledge, U.S. cities, municipalities, and other communities are committing to create habitat for the monarch butterfly and pollinators, and to educate residents about how they can make a difference at home and in their community; and
WHEREAS, Monarch butterflies are considered an indicator species, so named because their population’s presence, absence, or alteration are said to reflect changes in environmental conditions; and
WHEREAS, the City of Ukiah is committed to work with community partners to address the threats engendered by climate change including habitat loss and species extinction; and WHEREAS, the City of Ukiah is committed to work with community partners to address the threats engendered by climate change including habitat loss and species extinction; and WHEREAS, the National Wildlife Federation has provided an action list to guide communities in the effort to protect the Monarch butterfly; and
WHEREAS, community volunteer partners have stepped forward to identify and undertake actions to protect the Monarch butterfly.

THEREFORE, BE IT RESOLVED that I, Mari Rodin, Mayor of the City of Ukiah, do hereby proclaim Saturday April 22nd as Earth Day and do hereby take the National Wildlife Federation’s Mayors’ Monarch Pledge to join other U.S. cities, municipalities, and other communities and pledge to take action to create habitat for the monarch butterfly and pollinators, and to educate residents about how they can make a difference at home and in their community. I take this pledge as part of the City of Ukiah’s commitment to using Earth Day 2023 as a spur to action to protect our planet.

Signed and sealed, this 15th day of March
in the year Two Thousand and Twenty-Three.
____________________________
Mari Rodin
City Council, Mayor
ATTACHMENT 1

AGENDA ITEM 5a

CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
March 1, 2023
6:00 p.m.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on March 1, 2023, having been legally noticed on February 24, 2023. The meeting was held in person and virtually at the following link:
https://zoom.us/j/97199426600. Mayor Rodin called the meeting to order at 6:01 p.m. Roll was taken with the following Councilmembers Present: Juan V. Orozco, Susan Sher, Douglas, F. Crane, Josefina Dueňas, and Mari Rodin. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.

MAYOR RODIN PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Orozco.

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation of the Ukiah City Council Recognizing March as Women’s History Month.

Presenter: Mayor Rodin.

Proclamation was received by Sharon Jean Marshall with the Women’s Coalition.

5. PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that all communications had been distributed.

6. APPROVAL OF MINUTES
a. Approval of the Minutes for the February 15, 2022, Special Meeting. b. Approval of the Minutes for the February 15, 2022, Regular Meeting.

Motion/Second: Crane/Sher to approve Special and Regular Minutes of February 15, 2023, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.

7. RIGHT TO APPEAL DECISION

8. CONSENT CALENDAR
a. Delegate City Manager Authority to Negotiate and Execute Addendum No. 1 to the License Agreement (COU No.2223-109-A1) with Pacific Gas and Electric for the Public Safety Power Shutoff Resource Center to be Located at the Ukiah Valley Conference Center to Support Other Emergency Events - Administration.

City Council Minutes for March 1, 2023, Continued:

b. Consideration and Approval to Reclassify One Part-Time, 32-hour Administrative Assistant Position in the Police Department into a Full-Time Position – Human Resources.

Motion/Second: Crane/Orozco to approve Consent Calendar Items 7a-7b, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES:

None. ABSENT: None. ABSTAIN: None.

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS

Public Comment: Adam Gaska – Great Redwood Trail meetings; Dennis Crean - Historic Building 101 South Main Street.

10. COUNCIL REPORTS
Presenters: Councilmember Sher, Vice Mayor Duenas, Councilmember Orozco.

11. CITY MANAGER/CITY CLERK REPORTS
Presenter: Sage Sangiacomo, City Manager.
 Application for [101 and 105 South Main].
 Tobacco Retail License Ordinance Status Update.
 Nitrous Oxide Ordinance Annual Report Status.

12. PUBLIC HEARINGS (6:15 PM)
a. Possible Introduction by Title Only of Ordinance Adopting and Approving Ukiah Police Department Policy 708, Military Equipment Use Policy, in Compliance with California Assembly Bill No. 481
Presenters: Darcy Vaughn, Assistant City Attorney and Thomas Corning, Patrol Lieutenant.

PUBLIC HEARING OPENED AT 6:52 P.M.

No public comment was received.

PUBLIC HEARING CLOSED AT 6:54 P.M.

Motion/Second: Sher/Duenas to introduce the Ordinance by title only. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT:

None. ABSTAIN: None.

City Clerk, Kristine Lawler, read the following title into the record:

UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING AND APPROVING UKIAH POLICE DEPARTMENT POLICY 708, MILITARY EQUIPMENT USE POLICY, IN COMPLIANCE WITH CALIFORNIA ASSEMBLY BILL NO. 481 Motion/Second: Sher/Orozco to introduce an Ordinance adopting and approving Ukiah Police Department Policy 708, Military Equipment Use Policy, in compliance with California Assembly Bill No. 481. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.

RECESS: 7:00 – 7:04 P.M. DUE TO TECHNICAL DIFFICULTIES.

City Council Minutes for March 1, 2023, Continued:

13. UNFINISHED BUSINESS
a. Update on FEMA’s Effort to Adjust the Flood Maps that Affect the City of Ukiah Property Owners and Provide/Authorize Any Other Direction as Might be Deemed Necessary.

Presenter: Tim Eriksen, Public Works Director/City Engineer.

Public Comment: Susan Knopf and Dick Seltzer.

Motion/Second: Crane/Sher to give authorization for the Mayor and Public Works department Staff to draft a letter under the Mayor’s signature to be sent to any appropriate agency and/or official, including the city’s federal representatives. Motion carried by the following roll call votes: AYES:

Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None. b. Status Update Regarding Phase 4 of the Ukiah Segment of the Great Redwood Trail.

Presenter: Tim Eriksen, Public Works Director/City Engineer.

Report was received.

14. NEW BUSINESS
a. Adoption of Resolution Authorizing Submittal of an Application to the California Department of Housing and Community Development for Funding under the Prohousing Incentive Pilot Program; and if Selected, the Execution of a Standard Agreement, Any Amendments Thereto, and Any Related Documents Necessary to Participate in the Prohousing Incentive Pilot Program, as well as Authorization of the Corresponding Budget Amendments
Presenters: Craig Schlatter, Community Development Director and Jim Robbins, Grants Manager.

Public Comment:

Motion/Second: Duenas/Sher to adopt resolution (Reso 2223-11) authorizing submittal of an application from the City of Ukiah to HCD for $455,000 in funding under the Prohousing Incentive Pilot Program; and if the City is selected for award, authorize the City Manager to execute the standard agreement (COU No. 2223-172), any amendments thereto, and any related documents necessary; and authorize any corresponding budget amendments. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None.

ABSTAIN: None.

Council Consensus directs Staff to leave both options* open. *Options referenced are listed in the Staff Report as follows:
1) Development of low- and moderate-income multifamily rental housing. 2) Affordable rental and ownership housing for individuals and households with incomes up to 120 percent of area median income (AMI).

RECESS: 8:00 – 8:07 P.M.
b. Approve Plans and Specifications for the Downtown Streetscape and Road Diet Phase 2 Specification 21-01, and Authorize Staff to Issue Bids.

Presenters: Tim Eriksen, Public Works Director/City Engineer and Andrew Stricklin, Associate Engineer.

City Council Minutes for March 1, 2023, Continued:

Staff Comment: Shannon Riley, Deputy City Manager.

Public Comment: Dick Selzer, Steve Scalmanini, Pinky Kushner.

Staff Comment: Cindy Sauers, Electric Utility Director.

Motion/Second: Duenas/Sher to approve Plans and Specifications for the Downtown Streetscape and Road Diet Phase 2, and Authorize Staff to Issue Bids for Specification Number 21-01. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES:

None. ABSENT: None. ABSTAIN: None.
c. Adoption of Resolution and Approval of Letter Opposing Initiative No. 21-0042A1.

Presenter: Sage Sangiacomo, City Manager.

Motion/Second: Crane/Orozco to adopt Resolution (Reso 2223-12) and approve letter opposing initiative No. 21-0042A1. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None. d. Introduction and Overview of the Five-Year Capital Improvement Plan.

Presenter: Mary Horger, Financial Services Manager.

Report was received.
e. Review and Update, if Warranted, the Ukiah City Council Strategic Plan.

Presenter: Shannon Riley, Deputy City Manager.

Update was received.
f. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).

Presenters: Mayor Rodin, Councilmember Orozco, Craig Schlatter, Community Development Director; Shannon Riley, Deputy City Manager.

Mayor Directive to appoint Vice Mayor Duenas to the Sun House Guild ex officio on the City Council Special Assignments.

Public Comment: Susan Knopf.

Motion/Second: Orozco/Rodin to nominate and appoint Councilmember Sher and Vice Mayor Duenas to serve on a Climate Action Plan ad hoc to coordinate with the Community Development Director to identify and assign representation to each of the identified categories, and also coordinate with the Community Development Director and the Climate Action Plan Working Group related to other outreach efforts during the development of the draft municipal Climate Action Plan related to the 2040 General Plan. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.

THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 10:03 P.M.

15. CLOSED SESSION

City Council Minutes for March 1, 2023, Continued:

a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (2 cases)
b. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2) or (3))
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (1 case)

c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018- 70200
e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-190-11
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Dave Hull
Under Negotiation: Price & Terms of Payment
g. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 003-260-01, 003-500-14
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Eric Crane and Francine Selim
Under Negotiation: Price & Terms of Payment
h. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
i. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager
No action reported; direction provided to Staff.

16. ADJOURNMENT
There being no further business, the meeting adjourned at 11:15 p.m. ________________________________
Kristine Lawler, CMC

Agenda Item No: 8.a.

MEETING DATE/TIME: 3/15/2023
ITEM NO: 2022-1479

AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of February 2023.

DEPARTMENT: Finance PREPARED BY: Candice Rasmason, Accounts Payable PRESENTER: Consent Calendar
ATTACHMENTS:

1. February 2023 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. February 2023 Disbursement Detail
Summary: The Council will review and consider approval of the Report of Disbursements for the month of February 2023.

Background: Payments made during the month of February 2023 are summarized in the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the four (4) individual payment cycles within the month.

Accounts Payable Check Numbers (City & UVFA): 3051480-3051569; 3051570-3051651; 3051652-3051755; 3051756-3051850
Accounts Payable Wire Transfers: 80-81
Payroll Check Numbers: 512693-512778; 512781-512866
Payroll Manual Check Numbers: 512779-512780
Direct Deposit Numbers: 117378-117689; 117690-118005
Manual Direct Deposit Numbers: N/A
Void Check Numbers: 3046392, 3050536, 3051289
Void Direct Deposit Numbers: N/A
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.

Attachment #1: February 2023 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: February 2023 Disbursement Detail

Recommended Action: Approve the Report of Disbursements for the Month of February 2023.

BUDGET AMENDMENT REQUIRED: N/A

CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

Attachment 1
FUNDS:
100 General Fund $405,653.40 700 Sanitary Disposal Site Fund $14,692.58 101 GF-(Sub-Fund) Visit Ukiah 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $127,232.46 702 Disposal Closure Reserve Fund 110 Special General Fund 704 Post Closure Fund - Solid Waste 120 Streets Capital Improvement $41,006.94 710 Ambulance Services Fund $28,757.00 130 Gov'tl Debt SVC/Reserve Fund 720 Golf Fund $2,100.20 131 Debt Service Reserve 2022 LRB 730 Confernence Center Fund $4,486.05 200 City Adminstrative Services $113,803.67 750 Visit Ukiah 201 Worker's Comp Fund 777 Airport Fund $19,815.62
202 Liability Fund 778 Airport Capital Improvement Fund $17,359.25 203 Garage Fund $19,797.07 779 Special Aviation Fund
204 Purchasing Fund $1,927.72 800 Electric Fund $1,303,429.57 205 Billing & Collections Fund $8,114.72 801 Electric Capital Reserve Fund $8,428.41 206 Public Safety Dispatch Fund $4,832.98 803 Lake Mendocino Bond Reserve $194,175.00 207 Payroll Posting Fund $313,941.63 805 Street Lighting Fund 208 Building Maintenance/Corp Yard Fund $35,444.49 806 Public Benefits Fund $1,546.96 209 IT Fund $13,560.14 807 Cap and Trade
220 Equipment Reserve Fund 820 Water Fund $159,262.37
249 City Housing Bond Proceeds 822 Water Capital Improvement Fund $217,015.00 250 Special Revenue Fund 830 Recycled Water Fund $150,599.17 251 Special Projects Reserve Fund 840 City/District Sewer Fund $127,633.18 252 Streets/ROW Improvement Fund $1,508,882.39 841 Sewer Contruction Fund 253 CITY PROP 172 843 Sewer Capital Fund $1,309.32
300 Park Development Fund 900 Special Deposit Trust $3,636.25 301 Anton Stadium Fund $0.00 901 General Service (Accts Recv) $325.31 302 Observatory Park Fund 902 U.S.W. Billing & Collection $64,634.16 304 Swimming Pool Fund $0.00 903 Public Safety - AB 109 $0.00 305 Riverside Park Fund $0.00 905 Federal Emergency Shelter Grant 306 Skate Park Fund $0.00 905 Mendocino Emergency Service Authority 310 Museum Grants 911 Russian River Watershed Association $27,013.96 311 Alex Rorbaugh Recreation Center Fund $4,068.45 915 UVFD $732.30 312 Downtown Business Improvement Fund 916 UVFD PROP 172 313 LMIHF Housing Asset Fund 917 UVFD Measure B $36,432.14 314 Winter Special Events $11,761.07 918 UVFD Mitigation $1,361.79 315 Advanced Planning Fund $18.36 940 Sanitation District Special Fund 316 SPECIAL RECREATION EVENTS 942 Rate Stabilization - UVSD Fund 500 2106 Gas Tax Fund 943 Sanitation District Capital Improvement Fund 501 2107 Gas Tax Fund 952 REDIP Sewer Enterprise Fund
503 2105 Gas Tax Fund 960 Community Redevelopment Agency 505 Signalization Fund 961 RDA Housing Pass-Through
506 Bridge Fund 962 Redevelopment Housing Fund
507 1998 STIP Augmentation Fund 963 Housing Debt
508 SB325 Reimbursement Fund 964 RDA Capital Pass-Through 509 S.T.P. Fund $121.74 965 Redevelopment Capital Improvement Fund 510 Trans-Traffic Congest Relief Fund 966 Redevelopment Debt Service 511 Rail Trail Fund $40.25 967 Housing Bond Proceeds
600 Community Development Block Grant 968 Non-Housing Bond Proceeds 601 EDBG 94-333 Revolving Loan 969 RDA Obligation Retirement Fund 602 Community Development Fund 844/944 Sewer Capital Projects Fund $12,044.69 603 08-HOME-4688
604 CDBG Grant 09-STBG-6417
605 11-HOME-7654 Fund $0.00
606 CDBG Grant 10-EDEF-7261
607 Prop 84 Grant Fund
609 13-CDBG-8940
610 City RDA Projects Fund Retainage Withheld $77,319.76 613 Home Program Activities 611 CDBG 16-CDBG-11147 $13,391.28 620 CASP Train
630 Asset Seizure Fund
631 Asset Seizure Fund (Drug/Alcohol)
633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants
635 SUP Law Enforcement Service Fund
636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S $1,685.39
639 Special Revenue - Police
640 Parking District Fund $377.05
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund
PAYROLL CHECK NUMBERS: 512693-512778 TOTAL DEMAND PAYMENTS- A/P CHECKS $5,099,771.24 DIRECT DEPOSIT NUMBERS: 117378-117689 TOTAL DEMAND PAYMENTS- EFT's $0.00 PAYROLL PERIOD: 1/22/23-2/4/23 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,265,098.36 PAYROLL CHECK NUMBERS: 512781-512866 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $677,482.84 DIRECT DEPOSIT NUMBERS: 117690-118005 * vendor name( if applicable) PAYROLL PERIOD: 2/5/23-2/18/23
PAYROLL CHECK NUMBERS:

DIRECT DEPOST NUMBERS:

PAYROLL PERIOD:

VOID CHECK NUMBERS: TOTAL PAYMENTS $7,042,352.44
3046392, 3050536, 3051289
512779, 512780
WIRE TRANSFER NUMBERS:
80-81

CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.

City Clerk

APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same. I have audited this Register and approve for accuracy and available funds.
____________________________________________ ________________________________________________ MANUAL CHECK NUMBERS:

CITY OF UKIAH

REPORT OF DISBURSEMENTS

REGISTER OF PAYROLL AND DEMAND PAYMENTS

FOR THE MONTH OF FEBRUARY

Account Code Summary Attachment 2
10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO 10017200 SUCCESSOR AGENCY 20012500 CITY CLERK
10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT 10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT
10020214 POLICE VOLUNTEERS 20013210 ACCOUNTS PAYABLE
10020216 COPS GRANT 20013220 PAYROLL
10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING
10020218 POLICE CSO 20013401 BUDGET MANAGEMENT
10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY
10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER 10021210 CITY FIRE 20016100 HUMAN RESOURCES
10022100 PARKS 20023510 HOUSING GRANTS
10022300 AQUATICS 20023520 NON-HOUSING GRANTS
10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND
10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION 10022821 ADULT BASKETBALL 20200000 LIABILITY FUND
10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT
10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND
10022831 YOUTH BASKETBALL 20324100 GARAGE
10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE
10022840 DAY CAMP 20400000 PURCHASING FUND
10022850 CLASSES & CLINICS 20413500 PURCHASING
10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT 10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS 10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND 10023300 BUILDING INSPECTION 20513300 UTILITY BILLING
10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER
10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND 10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH 10024224 STORM WATER 20700000 PAYROLL POSTING FUND
10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE 10024620 STREETS 20822500 BUILDING & MAINTENANCE
10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD 10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND
10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY 10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND
12000000 STREET REHABILITATION 25100000 SPECIAL PROJECTS RESERVE FUND 12024200 PUBLIC WORKS ENGINEERING 25200000 STREETS/ROW IMPROVEMENT FUND 13000000 GOV'TL DEBT SVC/RESERVE FUND 25224220 STREETS/ROW IMPROVEMENT FUND 13100000 DEBT SERVICE RESERVE 2022 LRB 25300000 PROP 172 FUND 20000000 CITY ADMINISTRATIVE SERVICES 25321210 CITY FIRE 20010000 CITY COUNCIL 30000000 PARK DEVELOPMENT FEES FUND 20012100 CITY MANAGER 30022200 PARK DEVELOPMENT
20012200 ADMINISTRATIVE SUPPORT 30100000 ANTON STADIUM FUND

Account Code Summary Attachment 2
30200000 OBSERVATORY PARK FUND 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF) 30300000 PLAYGROUND & PARK AMENITIES FU 63520210 SLESF
30322230 PLAYGROUND AND PARK AMENITIES 63600000 CBTHP OFFICER 30400000 SWIMMING POOL FUND 63620210 CBTHP OFFICER
30522250 RIVERSIDE PARK 63800000 ASSET FORFEITURE 11470.2 H&S F 30600000 SKATE PARK FUND 63820210 ASSET FORFEITURE 11470 EXPENDI 30700000 SOFTBALL COMPLEX FUND 63900000 SPECIAL REVENUE POLICE 31100000 ARRC GENERAL OPERATING FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 31122000 ARRC 64012600 ECONOMIC DEVELOPMENT
31200000 DOWNTOWN BUSINESS IMPROVEMENT 64020213 POLICE PARKING ENFORCEMENT 31212600 ECONOMIC DEVELOPMENT 67000000 FEDERAL AMERICAN RESCUE FUNDS 31300000 LMIHF HOUSING ASSET FUND 69500000 TRANSFER STATION 31323400 HOUSING 69624000 SOLID WASTE MITIGATION FUND
31323431 LMI GENERAL ADMIN 70000000 SANITARY DISPOSAL SITE FUND 31500000 ADVANCED PLANNING FUND 70024500 LANDFILL 700
31523100 COMMUNITY PLANNING 70124500 LANDFILL CORRECTIVE 31600000 SPECIAL RECREATION EVENTS 70200000 DISPOSAL CLOSURE RESERVE FUND 31622861 SPECIAL RECREATION EVENTS 70224500 LANDFILL CLOSURE 50000000 GAS TAX FUND 70400000 POST CLOSURE FUND-SOLID WASTE 50024214 TRAFFIC SIGNAL OPERATIONS 71000000 AMBULANCE SERVICES FUND 50500000 SIGNALIZATION FUND 71021100 AMBULANCE SERVICES 50800000 SB325 REIMBURSEMENT FUND 72000000 GOLF FUND
50824210 SB325 ENGINEERING 72022400 GOLF
50900000 S.T.P. 73000000 CONFERENCE CENTER FUND
50924210 STP ENGINEERING 73022600 CONFERENCE CENTER
51100000 RAIL TRAIL FUND 77700000 AIRPORT FUND
51124210 Rail Trail 77714000 CITY ATTORNEY
60000000 COMM. DEVELOPMT. BLOCK GRANT F 77725200 AIRPORT OPERATIONS 60023411 CDBG GENERAL ADMIN 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60023412 CDBG ACTIVITY DELIVERY 77825200 AIRPORT CAPITAL 61100000 CDBG 16-CDBG-11147 77900000 SPECIAL AVIATION FUND 61112600 CDBG ECONOMIC DEVELOPMENT 77925200 AIRPORT SPECIAL 61123410 16-CDBG-11147 80000000 ELECTRIC FUND
61123411 CDBG GENERAL ADMIN 80014000 CITY ATTORNEY
61200000 FUND 612 UNASSIGNED 80026110 ELECTRIC OVERHEAD 61223400 HOME CDD HOUSING 80026120 ELECTRIC UNDERGROUND 61223422 HOME ACTIVITY DELIVERY 80026200 TELEMETRY & CALIBRATION 61323400 HOME HOUSING ACTIVITIES 80026210 SUBSTATION
61323421 HOME GENERAL ADMIN 80026220 HYDROELECTRIC PLANT 62000000 CASP CERTIF & TRAINING 80026400 ELECTRIC ADMINISTRATION 62023320 CASP CERTIF & TRAINING 80026440 POWER PURCHASES 63000000 ASSET SEIZURE FUND 80100000 ELECTRIC CAPITAL RESERVE FUND 63020210 ASSET SEIZURE EXPENDITURE 80126100 ELECTRIC CIP 63300000 H&S EDUCATION 11489(B)(2)(A1) 80126220 HYDROELECTRIC PLANT 63320210 H&S ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63400000 FEDERAL ASSET SEIZURE GRANTS F 80526150 STREET LIGHTING 63420250 FED ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND

Account Code Summary Attachment 2
80626450 PUBLIC BENEFITS
80700000 ELECTRIC CAP AND TRADE FUND
80800000 ELECTRIC LOW CARBON FUEL STDS
80826100 ELECTRIC LOW CARBON FUEL STDS
82000000 WATER FUND
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
96900000 REDEVELOPMENT OBLIGATION RETIR
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN

51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC) 56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3

58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED

Agenda Item No: 8.b.

MEETING DATE/TIME: 3/15/2023
ITEM NO: 2023-2441

AGENDA SUMMARY REPORT
SUBJECT: Council will Consider Authorizing the City Manager to Negotiate and Enter into a Five-Year Contract with Borismetrics Inc. for an Amount Not to Exceed $50,000/year to Assist Ukiah Electric Utility with Regulatory Compliance and Cost of Service, Market Analysis, and Rate Studies.

DEPARTMENT: Electric Utility PREPARED BY: Diann Lucchetti, Administrative Secretary PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:

1. 2023 Borismetrics SOW for Ukiah
Summary: The City Council will consider authorizing the City Manager to negotiate and enter into a five-year contract with Borismetrics Inc. for regulatory compliance and cost of service, market analysis, and rate studies for the City's Electric Utility.

Background: The Electric Utility Department continues to face a number of issues related to the energy industry, including rising energy costs and inflationary pressures that impact rates and the cost of providing electric service to Ukiah's customers. Additionally, legislative requirements for the renewable market and the greenhouse gas market are dynamic, making mandated reporting to State and Federal entities crucial. Ukiah Electric Utility must ensure compliance with State and Federal regulations and maximize our energy portfolio value to maintain cost-effective electric rates for our community.

Discussion: The Electric Department closely manages our energy resources and related attributes to maintain the lowest available supply costs. Due to the increased complexity in these new regulated markets and unfilled staff positions, Ukiah Electric Utility is requesting continued assistance with rate and market analysis, coordination, and sales activities in the Renewable Energy Credit (REC) and Cap-N-Trade markets.

The Electric Utility Department, through a Request for Proposal (RFP) process, originally contracted with Borismetrics, Inc. in 2014 to provide rate analysis assistance. Borismetrics has been instrumental in recommending and assisting with the implementation of tools, such as the Power Cost Surcharge, in recovering costs to the Utility due to market volatility and inflation. Additionally, Borismetrics assists with vital State and Federal reporting.

In order to preserve the continuity of knowledge and models developed for the Electric Utility Department, Staff recommends that Council authorize the City Manager to negotiate and enter into a new five-year contract with Borismetrics for an amount not to exceed $50,000 per year. This contract will provide the Department with the needed specialized assistance to ensure economical energy and service delivery. Scope of work included as Attachment 1 for reference.

Recommended Action: Authorize the City Manager to negotiate and enter into a five-year contract with Borismetrics in the amount not to exceed $50,000 per year, to assist Ukiah Electric Utility with regulatory compliance and cost of service, market analysis, and rate studies .

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 80026400.52100: $143,800
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Fund 800

PREVIOUS CONTRACT/PURCHASE ORDER NO.: C#1314206
COORDINATED WITH: Sage Sangiacomo, City Manager
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

P.O. Box 811370 Telephone: 425-922-2853
Los Angeles, CA, 90081 [email protected]
March 3rd, 2023
Borismetrics Scope of Work(SOW) for City of Ukiah Electric Department Cindy Sauers, PE
Electric Utility Director
Ukiah Utilities
City of Ukiah
411 W. Clay Street
Ukiah, CA 95482
Dear Cindy:

My current billing rate is $125/Hr. Below is a list of my proposed SOW activities but not limited to these:

Scope of Service:
1) Renewable Portfolio Standards and Renewable Energy Credits Under state law, public power utilities must meet requirements that set percentages of their power portfolio must come from renewable power, a renewable portfolio standard (RPS).

There are two aspects of assistance of Borismetrics in this area. The first is to assist with the development of compliance reports to the California Energy Commission (CEC). This involves utilizing the Western Renewable Energy Reporting Information System (WREGIS) and NCPA data in data submittals to the CEC to satisfy required documentation of meeting RPS requirements. The production of one mega-watt hour (mWh) unit of renewable energy is termed a renewable energy credit (REC) in CEC parlance. The report to the CEC involves documenting history, generation and use of RECs.

The second aspect is that given the historical and current production of the City's renewable generation facilities, the City is in a position to sell excess RECs and still meet the California RPS. These sales of RECs can provide significant value in keeping customer electric rates stable and low. This assistance has a number of possible tasks: Power contract development, negotiation and coordination with other utility power supply departments, possible auction development and coordination with WREGIS and NCPA. In addition, there may be tasks related to power supply related to NCPA activities.

Attachment 1

P.O. Box 811370 Borismetrics Telephone: 425-922-2853
Los Angeles, CA, 90081 [email protected]
2) Financial Analysis
There are a variety of tasks involving financial analysis:
• Proforma Analysis
• Cost of Service Analysis
• Development of Rates
• NCPA ARB bill analysis
• Other directed studies.

Thank you for this opportunity
Boris Prokop

Agenda Item No: 8.c.

MEETING DATE/TIME: 3/15/2023
ITEM NO: 2023-2447

AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Approving Records Destruction for the Fire and Finance Departments, and Approval of Budget Amendment for City Clerk Contracted Services and Elections Account.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:

1. County Correspondence Regarding Elections Costs

2. Proposed Resolution with Exhibit A
Summary: The Fire and Finance departments, along with the City Attorney's Office and the City Clerk, have reviewed records that have been identified as being ready for destruction. Council is being asked to approve their destruction. Additionally, a budget amendment is being requested to cover unexpected costs associated with the November 8, 2022, election.

Background: City of Ukiah's Records Retention Guidelines was constructed based on the State of California's recommended retention schedule and various government regulations, as well as recommendations from City departments. The Fire and Finance departments, along with the City Attorney's Office and the City Clerk, have reviewed the Transfer Notices for a total of 84 boxes that are due for destruction per the Guidelines, and have approved them for shredding.

Additionally, Staff is asking for a budget amendment to the City Clerk Contracted Services and Elections account (20012500.52100), from which both the records destruction and elections are covered. The City contracts with the County to run elections. For the past ten years, the cost of running the elections has been approximately $5,000 - $6,000. Accordingly, Staff budgeted $8,000 to cover the costs of the November 8, 2022, General Municipal Election. However, this year, for a number of reasons that the County has detailed (See Attachment 1), the cost unexpectedly came in at $20,878, which pushed this account over budget by $10,680.

Discussion: The estimated cost for shredding the 84 boxes is $650. For reasons explained above, Staff is asking for a budget amendment of $10,680 to the City Clerk Contracted Services and Elections account (20012500.52100), to cover unexpected costs.

Staff recommends that Council adopt the resolution (Attachment 2), authorizing the destruction of 84 boxes of outdated documents, listed attached as Exhibit A to the resolution; and approve the budget amendment to the City Clerk Contracted Services and Elections account .

Recommended Action: Adopt resolution authorizing the destruction of outdated documents for the Fire and Finance Departments, and approve a budget amendment to the City Clerk contracted services and elections account (20012500.52100).

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 20012500.52100: $14,450
PROPOSED BUDGET AMOUNT: 20012500.52100: $25,130
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A

COORDINATED WITH: Rickey Dean, Fire Captain; Mary Horger, Financial Services Manager

1 Kristine Lawler
Subject: FW: Questions Regarding the Election Bill
Attachments: Billing Recap 11-8-2022.xls; Invoice City of Ukiah Candidate Statements.pdf (edited to consolidate for staff report)
From: Amanda Wolter <[email protected]>
Sent: Monday, February 13, 2023 9:43 AM
To: Kristine Lawler <[email protected]>
Cc: Katrina Bartolomie <[email protected]>; Sage Sangiacomo <[email protected]> Subject: Questions Regarding the Election Bill
Postage has gone up, even from the June 2022 Election, we were being charged a returning postage amount of $.69 per ballot and $1.27 for returned sample ballot, for the November 2022 election we were charged $0.72 per returned ballot and $1.32 per sample ballot. Back in 2020 the cost per returned ballot was $0.64 and sample ballots cost $1.09.

Regarding city population, we do not bill on population as not all the city residence are of legal age to vote, nor are registered. At the time of the election the City of Ukiah had 8, 655 registered voters.

Regarding staff time, wages have gone up, benefits have gone up and over all staff time has increased. Staff labor hours include Registrar of Voters (ROV), Assistant Registrar of Voters (ASST ROV) and 6‐8 extra help (XH) people.  XH come in to help prepare polling place supplies, pack suitcases with supplies and required postersthat must be posted at each location – once we begin receiving ballots, they work until that day’s ballots are sorted into precinct order – once we can begin opening ballots, they include that process in their daily tasks.

Candidates:   update candidate information packets, review and update due dates, review processes with City Clerk, receive and verify signatures on nomination papers, communicate with City Clerk regarding candidate signatures, maintaining candidate lists.

Ballots:  build ballots, conduct random alpha draw for candidates to appear on ballot, check and double check ballot information, work with vendor to print ballots, prepare ballot order for Polling Locations and Vote By Mail (VBM) ballots.

Sample Ballots: build sample ballot (covers and pages), type set candidate statements, work with “Election Certified Translator” vendor, put candidate statements in random draw alpha for sample ballot, check and double check sample ballot contents, send carrier route to vendor, prepare detailed Run Sheet and order sample ballots.

Receiving Voted Ballots (everyday):  check envelopes for “Spoiled” ballots, remove privacy labels so signatures can be checked; check signatures; file into precinct order, count ballot envelopes per batch, make sure each batch in precinct specific.  Once there are enough ballots begin to open ballot envelopes, by precinct order, per batch, extract ballot from envelope, count, log and store envelopes, count, log, and review quality of ballot to make sure the tabulators can scan each ballot, store batched ballot in ballot box to be counted.  When ballot box is full take into secure room for storage until they can be tabulated.

Issue Daily VBMs to be mailed to voters: process labels in Election Management System (EMS), print labels, put labels, in precinct order on return envelopes (with privacy tabs), pull ballots from secure room, insert ballot, poll/drop box information insert and “I Voted” sticker into window envelope.  Ready for mail.

Weekdays: wait for Post Office to call – pick up ballots – start all over at “Receiving Voted Ballots” section.

ATTACHMENT 1

2 Poll Worker Training (ROV & ASST ROV): prepare training program with new election laws, print rosters and indexes for each polling place, prepare handouts and helpful hints – conduct trainings.

Tabulating Ballots: only three people are allowed in the Secure Room to tabulate ballots – ballots are processed per precinct, verifying the counts the XH supplied on each batch. At 8:00 PM on Election night we upload counts to produce results.  Results are uploaded to our website and to the Secretary of State (SOS). We report every two hours to the SOS and our website until all polling places are accounted for and their poll ballots counted.

The day (or 2 days) after election day: start all over at “Receiving Voted Ballots” we receive 15,000 – 25,000 VBM ballots on election day.  We have to process and sort into precinct order to get a “Ballots Left To Count” report for the State and the media.  Prepare log sheets for tallying each precinct, each XH takes a tray and counts the ballots left to count, log on sheet.  Log sheets are put into excel to produce a report. The whole process begins all over.

ROV & ASST ROV: While XH is processing ballots we need to prove the results we released on Election Night.  Rosters are brought in with all of their ballot bags – we re‐create each poll results – balancing to what was counted for each poll on Election Day – we have to balance the ballots to the figures provided. Scan in voters who signed the roster, so they get credit for voting – this is also part of balancing.
1% Manual Tally: run random sample to manually verify.  We have 3 precincts we manually tally every race on the ballot, plus whatever races were not included in the random sample, we tally that specific race to ensure our tabulators are correct.  Each race on your ballot will be manually tallied to ensure the results.

Provisional Ballots: we receive between 200 – 1000 provisional ballots county‐wide each election.  We process (check signatures, make sure they haven’t already voted – we manually process and tabulate the valid ballots.

Balancing: we count un‐used ballots, run a report, and enter figures into spreadsheet, balance counted ballots, un‐used ballots to balance.

We also have to pro‐rate costs for Polling locations, as well as training locations that we are being charged with, that were previously free to utilize. Please also take into account that we have over $600,000 dollars’ worth of elections equipment that we are not charging back the districts for, this includes our tabulation system, ADA verity touch writers that are mandated to each polling location, ballot sorter, Elections boxes….etc.

Please let me know if you have any additional questions or concerns.

Regards,
Amanda Wolter
Assistant Clerk‐Recorder
Assistant Registrar of Voters

STATEWIDE DIRECT PRIMARY ELECTION
6/5/2018
Billing RecapCharge
State Share
County Share
&
Co Meas O
& P
HFPD Potter Valley USD Round Valley USD Willits USD Brooktrails CSD RV-Calpella FPD Albion- LittleRiver FPD Redwood Valley Water District Mendo Coast HCD City of Fort Bragg City of Ukiah City of Pt Arena Total Ballot Card Order
Set Up 107.14 $ 107.14 $ 107.14 $ 107.14 $ 107.14 $ 107.14 $ 107.14 $ 107.14 $ 107.14 $ 107.14 $ 107.14 $ 107.14 $ 107.14 $ 107.14 $ 1,500.00 $ Printing-VBM 9,516.53 $ 9,516.53 $ 223.00 $ 191.41 $ 223.00 $ 1,122.43 $ 262.03 $ 546.35 $ 128.23 $ 334.50 $ 2,040.45 $ 485.03 $ 1,471.80 $ 52.03 $ 26,113.32 $ Printing-Polling Place 586.36 $ 586.36 $ 9.07 $ 18.15 $ - $ 125.89 $ 30.62 $ 37.43 $ 23.82 $ 37.43 $ 119.09 $ 13.61 $ 45.37 $ - $ 1,633.20 $ Voting Insert 6,102.19 $ 6,102.19 $ 134.64 $ 133.46 $ 126.20 $ 816.74 $ 194.58 $ 359.57 $ 105.47 $ 246.99 $ 1,329.54 $ 308.86 $ 924.82 $ 31.52 $ 16,916.77 $ Test Decks 5.44 $ 5.44 $ 5.44 $ 5.44 $ 5.44 $ 5.44 $ 5.44 $ 5.44 $ 5.44 $ 5.44 $ 5.44 $ 5.44 $ 5.44 $ 5.44 $ 76.22 $ Shipping 26.69 $ 26.69 $ 26.69 $ 26.69 $ 26.69 $ 26.69 $ 26.69 $ 26.69 $ 26.69 $ 26.69 $ 26.69 $ 26.69 $ 26.69 $ 26.69 $ 373.64 $ Subtotal 16,344.36 $ 16,344.36 $ 505.99 $ 482.30 $ 488.48 $ 2,204.34 $ 626.51 $ 1,082.63 $ 396.80 $ 758.20 $ 3,628.36 $ 946.78 $ 2,581.27 $ 222.83 $ 46,613.15 $ Sample Ballot Order
Programming/ Run/Page Charge/ 18,993.09 $ 18,993.09 $ 388.20 $ 396.26 $ 420.46 $ 2,182.14 $ 525.03 $ 1,996.83 $ 229.85 $ 686.33 $ 3,308.01 $ 604.88 $ 2,408.76 $ 98.93 $ 51,231.86 $ Local Measures - $ - $ 183.88 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 183.88 $ Translation - Local Measure - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Subtotal 18,993.09 $ 18,993.09 $ 572.08 $ 396.26 $ 420.46 $ 2,182.14 $ 525.03 $ 1,996.83 $ 229.85 $ 686.33 $ 3,308.01 $ 604.88 $ 2,408.76 $ 98.93 $ 51,415.74 $ Postage
Vote By Mail Ballot - Outgoing 2,843.55 $ 2,843.55 $ 63.76 $ 63.21 $ 59.76 $ 386.80 $ 92.15 $ 170.29 $ 49.95 $ 116.97 $ 629.65 $ 146.27 $ 437.99 $ 14.93 $ 7,918.83 $ Vote By Mail Ballot - Incoming 3,710.58 $ 3,710.58 $ 89.17 $ 84.61 $ 69.46 $ 428.00 $ 96.68 $ 180.43 $ 108.50 $ 131.29 $ 1,018.00 $ 180.50 $ 389.89 $ 18.25 $ 10,215.94 $ Sample Ballot - Outgoing 3,992.79 $ 3,992.79 $ 86.68 $ 85.92 $ 81.24 $ 525.82 $ 125.27 $ 231.49 $ 67.90 $ 159.02 $ 855.96 $ 198.85 $ 595.41 $ 20.29 $ 11,019.43 $ Sample Ballot - Incoming *** 383.98 $ 383.98 $ 8.96 $ 9.18 $ 8.33 $ 59.38 $ 17.49 $ 30.08 $ 9.46 $ 22.39 $ 99.00 $ 28.04 $ 62.30 $ 2.07 $ 1,124.63 $ Subtotal 10,930.90 $ 10,930.90 $ 248.57 $ 242.91 $ 218.79 $ 1,399.99 $ 331.59 $ 612.29 $ 235.81 $ 429.67 $ 2,602.61 $ 553.66 $ 1,485.59 $ 55.54 $ 30,278.83 $ *** returned Sample ballots rates were based on % of Reg Voters with in District.

Supplies/Rent
VBM Supp - Perms/Mail/Regular/Counter 10,097.52 $ 10,097.52 $ 226.42 $ 224.45 $ 212.23 $ 1,373.54 $ 327.23 $ 604.69 $ 177.36 $ 415.38 $ 2,235.92 $ 519.42 $ 1,555.30 $ 53.01 $ 28,119.99 $ VBM Supp - OVS 28.20 $ 28.20 $ 0.67 $ 0.34 $ - $ 2.78 $ 0.76 $ 3.03 $ 1.26 $ 1.01 $ 8.08 $ 0.76 $ 2.69 $ - $ 77.78 $ Indexes & Rosters 372.81 $ 372.81 $ 3.55 $ 14.44 $ 3.39 $ 71.60 $ 22.55 $ 62.15 $ 31.74 $ 14.40 $ 108.02 $ 37.70 $ 26.28 $ 0.81 $ 1,142.25 $ Polling Place Rent 488.63 $ 488.63 $ 21.43 $ 4.76 $ - $ 50.00 $ 25.00 $ 10.71 $ - $ 10.71 $ 69.58 $ 1.25 $ 64.29 $ - $ 1,234.99 $ VBM Lists For Polls 642.60 $ 642.60 $ 40.79 $ 40.79 $ - $ 285.53 $ 285.53 $ 40.79 $ 40.79 $ 40.79 $ 40.79 $ 40.79 $ 40.79 $ 40.79 $ 2,223.37 $ Kits 550.80 $ 550.80 $ 13.60 $ 13.60 $ - $ 88.40 $ 20.40 $ 30.60 $ 20.40 $ 30.60 $ 139.40 $ 10.20 $ 40.80 $ - $ 1,509.60 $ Precinct Board/Postage 212.59 $ 212.59 $ 5.24 $ 5.24 $ - $ 34.04 $ 7.86 $ 11.78 $ 7.86 $ 11.78 $ 53.68 $ 3.93 $ 15.71 $ - $ 582.27 $ Moving Co - Delivery/Return Polls 2,327.53 $ 2,327.52 $ 27.06 $ 27.06 $ - $ 501.22 $ 115.67 $ 60.88 $ 107.09 $ 60.88 $ 776.08 $ 57.83 $ 81.18 $ - $ 6,470.00 $ Subtotal 12,393.15 $ 12,393.15 $ 311.70 $ 303.62 $ 215.62 $ 1,905.89 $ 689.32 $ 763.75 $ 279.40 $ 524.67 $ 2,655.47 $ 614.05 $ 1,827.04 $ 94.61 $ 41,360.25 $ Legal Notices
Notice of Election - $ 263.53 $ 31.74 $ 34.63 $ 53.37 $ 53.37 $ 42.00 $ 62.03 31.74 $ 31.74 $ 87.69 $ - $ - $ - $ 691.84 $ • Local Measures - $ - $ 121.83 $ - $ - $ - $ 0.00 $ - - $ - $ - $ - $ - $ - $ 121.83 $ $ 263.53 - $ 153.57 $ 34.63 $ 53.37 $ 53.37 $ 42.00 $ 31.74 $ 62.03 $ 31.74 $ 87.69 $ - $ - $ - $ 813.67 $ Staff Time
County Counsel On-Call 17.86 $ 17.86 $ 17.86 $ 17.86 $ 17.86 $ 17.86 $ 17.86 $ 17.86 $ 17.86 $ 17.86 $ 17.86 $ 17.86 $ 17.86 $ 17.86 $ 250.00 $ Election Staff 73,867.75 $ 73,867.75 $ 1,656.37 $ 1,641.91 $ 1,552.52 $ 10,048.02 $ 2,393.86 $ 4,423.57 $ 1,297.49 $ 3,038.66 $ 16,356.70 $ 3,799.80 $ 11,377.72 $ 387.80 $ 205,709.94 $ Troubleshooters 392.03 $ 392.03 $ 85.63 $ 85.63 $ - $ 68.91 $ 68.91 $ 54.25 $ 27.63 $ 54.25 $ 27.63 $ 27.63 $ 139.88 $ - $ 1,424.41 $ Return Of Voted Ballots 422.88 $ 422.88 $ 27.41 $ 27.41 $ 74.08 $ 78.82 $ 46.16 $ 27.41 $ 51.37 $ 60.07 $ 111.78 $ 111.78 $ 27.41 $ 127.41 $ 1,616.87 $ Poll Workers 3,350.78 $ 3,350.78 $ 64.58 $ 58.33 $ - $ 544.16 $ 87.50 $ 180.00 $ 131.25 $ 180.00 $ 1,006.14 $ 74.06 $ 153.33 $ - $ 9,180.92 $ Subtotal 78,051.29 $ 78,051.29 $ 1,851.86 $ 1,831.14 $ 1,644.46 $ 10,757.77 $ 2,614.28 $ 4,703.09 $ 1,525.60 $ 3,350.84 $ 17,520.11 $ 4,031.13 $ 11,716.20 $ 533.07 $ 218,182.14 $ Grand Total $ 136,976.31 136,712.78 $ 3,643.76 $ 3,290.86 $ 3,041.18 $ 18,503.50 $ 4,828.74 $ 9,190.33 $ 2,729.49 $ 5,781.44 $ 29,802.25 $ 6,750.49 $ 20,018.85 $ 1,004.98 $ 388,663.78 $ Sample ballot charges for individual candidates statements are not included. Average District Invoice 9,048.82 $ Average Invoice (State & County included) 27,305.35 $ Pro-Rated Charges to District/Municipalites

RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE

DESTRUCTION OF CERTAIN RECORDS
WHEREAS, the Fire and Finance departments, along with the City Attorney’s Office and the City Clerk have reviewed and approved the list of records that are attached as Exhibit A, and determined that said records are no longer necessary and may at this time be destroyed.

NOW, THEREFORE, BE IT RESOLVED that the Ukiah City Council hereby approves the destruction of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy the records.

PASSED AND ADOPTED this 15th day of March, 2023, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Mari Rodin, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
ATTACHMENT 2

CITY OF UKIAH RECORDS DESTRUCTION NOTICE
Date: 2/23/23 Department: Fire
Current retention schedules show that the attached records listed are now ready for review for records destruction.

Instructions:

1. Review the attached listing (if needed, you may obtain a copy of the retention guidelines from City Clerk)

2. If only a portion of the box is to be kept, remove it and start a new box with a new transfer notice; Follow normal retention box submission instructions, which can be obtained from City Clerk if needed.

3. If the entire box is to be kept, change the date/year to consider destruction on the attached list, and give back to the City Clerk.

4. For boxes that are okay to proceed with destruction, obtain Department Head's signature and return this notice, along with the attached list to City Clerk.

NOTE: Please keep in mind that we only have a set number of box storage locations. Only keep records past their retention deadline if it is necessary.

Thank you for your cooperation in keeping our records management system working smoothly.

Kristine Lawler, City Clerk

DATE SIGNATURE
Department Head
City Clerk
City Attorney
City Council
Destroyed
Feb 27, 2023
Darcy Vaughn ( Feb 27, 2023 11: 21 PST)
VaughnFeb 27, 2023 Darcy
Kristine Lawler ( Feb 27, 2023 11: 55 PST)
LawlerFeb 27, 2023 Kristine

EXHIBIT A

RECORDS TRANSFER NOTICE
Location
Box #
Title
from Records Retention
Schedule; please include
number)
Fire Department – See list below
Dates of Contents
mm/dd/yy – mm/dd/yy)
1/1/1978 – 12/31/2013
Department Fire
Name of Person
Submitting Box
Rickey Dean
Date of Submission 2/13/2023
Confidential Public Destruction Date = 2020
Detailed Listing of Contents:

Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine – please include that type of detail.) PALLET 1
BOX TITLE NO. DESCRIPTION RETENTION PERIOD
25 807.05 Patient Care Reports (PCRs) 10/ 09 03/ 10 2018 28 807.05 PCRs 02/ 11 07/ 11 2018
19 807.05 PCRs 07/ 07 01/ 08 2015
3 807.05 Daily Journal/ Incident Logs 98 01, 96 99 2006 24 807.05 PCRs 05/ 09 09/ 09 2016
29 807.05 PCRs 08/ 11 01/ 12 2019
18 807.05 PCRs 12/ 06 06/ 07 2014
27 807.05 PCRs 09/ 10 01/ 11 2018
21 807.05 PCRs 02/ 08 06/ 08 2015
23 807.05 PCRs 12/ 08 04/ 09 2016
26 807.05 PCRs 04/ 10 08/ 10 2017
22 807.05 PCRs 07/ 08 11/ 08 2015
9 807.05 PCRs 10/ 02 06/ 03 2010
OR1 807.05 PCRs 03/ 96 05/ 02 2009
OR2 807.05 PCRs 01/ 97 12/ 97 2004
OR3 807.05 PCRs 09/ 00 03/ 01 2008
OR4 807.05 PCRs 01/ 98 11/ 08 2015
10 807.05 PCRs 07/ 03 12/ 03 2010
45 807.05 PCRs 05/ 96 12/ 96 2003
11 807.05 PCRs 01/ 04 08/ 04 2011
OR6 807.05 PCRs 04/ 01 09/ 01 2008
OR7 807.05 PCRs 04/ 02 07/ 02 2009
Retention Container 2 & 3, on floor
boxes were kept in Fire Bay and were not issued box or shelf numbers)

PALLET 2
BOX TITLE NO. DESCRIPTION RETENTION DATES
OR8 807.05 PCRs 07/ 12 02/ 13 2020
OR9 804.04 PCRs Training records 00 02 2004
OR10 807.05 PCRs 01/ 99 12/ 99 2006
OR11 807.05 PCRS 03/ 06 11/ 06 2013
OR12 801.01 FF Association Misc 05/ 96 09/ 97 Gen Sub Files) 2007 OR13 806.03 Daily Logs 11/ 78 10/ 82 1984
20 806.02 Tower Construction 07/ 92 11/ 93 1995
OR14 801.01 Weather Reports 96 99 Gen Sub Files) 2009
OR15 801.10 Grants 02 2007
14 807.05 PCRs 07/ 05 02/ 06 2013
OR16 801.11 Ambulance Billing 12/ 95 07/ 97 2000
OR17 801.12 HIPPA Disclosures 03 07, Ambulance Billing 04 07 2013 OR18 807.05 PCRs 10/ 95 12/ 95 2002
OR19 801.13 Safety Committee 83 98 2004
12 806.03/ 703.01 Drug Logs 97 04, Ambulance Payments 03 2006/ 2008 OR20 807.01 Unusual Occurrences 00 2003
13 807.05 PCRs 09/ 04 06/ 05 2012
OR21 801.01 FF Association 12/ 89 04/ 97 2007
OR22 801.01 FF Association 68 84 1994

CITY OF UKIAH RECORDS DESTRUCTION NOTICE
Date: 3/7/23 Department: Finance
Current retention schedules show that the attached records listed are now ready for review for records destruction.

Instructions:

1. Review the attached listing (if needed, you may obtain a copy of the retention guidelines from City Clerk)

2. If only a portion of the box is to be kept, remove it and start a new box with a new transfer notice; Follow normal retention box submission instructions, which can be obtained from City Clerk if needed.

3. If the entire box is to be kept, change the date/year to consider destruction on the attached list, and give back to the City Clerk.

4. For boxes that are okay to proceed with destruction, obtain Department Head's signature and return this notice, along with the attached list to City Clerk.

NOTE: Please keep in mind that we only have a set number of box storage locations. Only keep records past their retention deadline if it is necessary.

Thank you for your cooperation in keeping our records management system working smoothly.

Kristine Lawler, City Clerk

DATE SIGNATURE
Department Head
City Clerk
City Attorney
City Council
Destroyed
Mar 7, 2023
Kristine Lawler ( Mar 7, 2023 16: 12 PST)
LawlerMar 7, 2023 Kristine
Darcy Vaughn ( Mar 7, 2023 16:13 PST)
VaughnMar Darcy 7, 2023

RECORDS TRANSFER NOTICE
Location Purchasing Bay
Box # 00837
Title
from Records Retention
Schedule; please include
number)
716.04 Purchase Orders
Dates of Contents
mm/dd/yy – mm/dd/yy)
1/1/08-12/31/17
Department Finance
Name of Person
Submitting Box
Mary Horger
Date of Submission 3/7/23
Confidential Public 2022
Detailed Listing of Contents:

Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine – please include that type of detail.) Five boxes

RECORDS TRANSFER NOTICE
Location Purchasing Bay
Box # 00838
Title
from Records Retention
Schedule; please include
number)
716.00 Purchasing
Dates of Contents
mm/dd/yy – mm/dd/yy)
1/1/08-12/31/17
Department Finance
Name of Person
Submitting Box
Mary Horger
Date of Submission 3/7/23
Confidential Public 2022
Detailed Listing of Contents:

Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine – please include that type of detail.) One Box
Mary Williamson mixed documents

RECORDS TRANSFER NOTICE
Location Purchasing Bay
Box # 00839
Title
from Records Retention
Schedule; please include
number)
716.00 Purchasing
Dates of Contents
mm/dd/yy – mm/dd/yy)
1/1/08-12/31/17
Department Finance
Name of Person
Submitting Box
Mary Horger
Date of Submission 3/7/23
Confidential Public 2022
Detailed Listing of Contents:

Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine – please include that type of detail.) One Box
Mary Williamson mixed documents

RECORDS TRANSFER NOTICE
Location Purchasing Bay
Box # 00840
Title
from Records Retention
Schedule; please include
number)
716.01 Bids, RFQs, RFPs
Dates of Contents
mm/dd/yy – mm/dd/yy)
1/1/09-12/31/17
Department Finance
Name of Person
Submitting Box
Mary Horger
Date of Submission 3/7/23
Confidential Public 2023
Detailed Listing of Contents:

Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine – please include that type of detail.) 17 boxes

RECORDS TRANSFER NOTICE
Location Purchasing Bay
Box # 00841
Title
from Records Retention
Schedule; please include
number)
716.03 Requisitions
Dates of Contents
mm/dd/yy – mm/dd/yy)
1/1/96-12/31/18
Department Finance
Name of Person
Submitting Box
Mary Horger
Date of Submission 3/7/23
Confidential Public 2023
Detailed Listing of Contents:

Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine – please include that type of detail.) 19 boxes

Agenda Item No: 8.d.

MEETING DATE/TIME: 3/15/2023
ITEM NO: 2023-2452

AGENDA SUMMARY REPORT
SUBJECT: Authorize the City Manager to Negotiate and Execute a Contract with Online Solutions LLC (DBA CitizenServe) for the Purchase and Deployment of Electronic Permitting Software for the Planning, Building, Fire Prevention, and Code Enforcement Divisions of the Community Development Department.

DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Consent Calendar
ATTACHMENTS:

1. RFP for Permitting Software System

2. Evaluation Summary - Permitting Software

3. Citizenserve Proposal for Ukiah, CA RFP
Summary: Council will consider authorizing the City Manager to negotiate and execute a contract with Online Solutions LLC (DBA CitizenServe) for the purchase and deployment of electronic permitting software for the Planning, Building, Fire Prevention, and Code Enforcement Divisions of the Community Development Department.

Background: On May 20, 2020, Council adopted Resolution No. 2020-25, authorizing an application for, and receipt of, $65,000 in Local Government Planning Support Grants Program funds, referred to by the California Department of Housing and Community Development (HCD) as the Local Early Action Planning (LEAP) Grants program. Proposed by the City through the LEAP program was 1) an update to the Historic Structure Development Policy; 2) exploring policies and options to facilitate lot consolidation for small, underutilized parcels; 3) research on other policies that facilitate new infill housing; and 4) research and development of an electronic permitting system and plan. $65,000 was awarded to the City for these four activities on November 3, 2020 with approximately $14,000 allocated to the development of an electronic permitting system.

Staff also partnered with Mendocino County jurisdictions and the Mendocino Council of Governments (MCOG) to secure additional funding for the electronic permitting system, and on May 27, 2021, MCOG was awarded $383,245 through the Regional Early Action Planning (REAP) Grants program. $69,536 of the total award for Mendocino County was allocated to the City for the electronic permitting system.

With funding secured for the electronic permitting system, which has been a long-term goal of Staff to deploy, a Request for Proposals (RFP) (Attachment 1) was issued by the City on December 12, 2022, with proposals due by January 19, 2023. The City extended the RFP deadline by one week to January 26, 2023.

Discussion: Three proposals were received in response to the RFP- from eProcess 360, Online Solutions LLC (DBA Citizenserve), and Tyler Technologies. The Community Development Director and Financial Services Manager then selected a committee to review and evaluate the received proposals. Evaluators were representative of the affected Divisions of the Department- Planning, Building, Code Enforcement, and Fire Prevention. After the evaluation process was completed, including interviews and software demonstrations, on March 8 the Evaluation Committee concluded that Online Solutions LLC (DBA CitizenServe) achieved the highest overall rating (see Attachment 2 for the Evaluation Summary). A copy of the proposal from CitizenServe is contained in Attachment 3.

The initial (year 1) cost quoted by Online Solutions LLC (DBA CitizenServe), which includes implementation

services to install, train staff, and deploy the software, is $66,500. Future years quoted by the vendor are $33,075 (year 2), $34,749 (year 3), $36,465 (year 4), and $38,288 (year 5). LEAP and REAP grants are expected to fully cover the initial year 1 costs and part of the year 2 costs. Staff is currently researching the possibility of additional funding sources to offset costs in future years.

Staff recommends Council authorize the City Manager to negotiate and execute a contract with Online Solutions LLC (DBA CitizenServe) for the purchase and deployment of electronic permitting software for the Planning, Building, Fire Prevention, and Code Enforcement Divisions of the Community Development Department.

Recommended Action: Authorize the City Manager to negotiate and execute a contract with Online Solutions LLC (DBA CitizenServe) for the purchase and deployment of electronic permitting software for the Planning, Building, Fire Prevention, and Code Enforcement Divisions of the Community Development Department.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 31523100.54320.18239: $15,000; 31523100.54320.18361: $69,000 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Local Early Action Planning (LEAP) and Regional Early Action Planning (REAP) grants
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager DIVERSITY-EQUITY INITIATIVES (DEI): Goal 2 – Eliminate internal and external barriers to Diversity, Equity, and Inclusion within the systems of our organization.

CLIMATE INITIATIVES (CI): 8a – Information Technology.

REQUEST FOR PROPOSALS
FOR

PERMITTING SOFTWARE SYSTEM
City of Ukiah
300 Seminary Ave.

Ukiah, CA 95482
Issue Date: Monday, December 12, 2022
Proposal Due Date: Thursday, January 19, 2023
Attachment 1

City of Ukiah Page 2
Request for Proposals –Permitting Software System

CITY OF UKIAH
Request for Proposal (RFP)
Permitting Software System

1.0 INTRODUCTION & BACKGROUND
The City of Ukiah (City) is requesting proposals from qualified firms for the purchase of a Permitting Software System. The City has a preference for a cloud-based solution but will look at other options.

The City, with a population of approximately 16,000 people, is located about 115 miles north of San Francisco on the US Highway 101 corridor. Ukiah is also the County seat for Mendocino County, serving as the retail hub to an area reaching a 50-mile perimeter and a daytime service population exceeding 35,000 people.

The City is a full-service municipality, including General Government, Public Safety (Police and Fire), Planning, Building Inspection, Electric, Water, and Sewer Utilities. The City’s Community Development Department of the City of Ukiah manages the following permit-related services:

Planning-related Permits
Building Permits
Code Enforcement Case Management
Fire Inspection Case Management and fire permits
The City’s Community Development Department is currently utilizing Tyler Munis for its Permits. The City’s current financial system is the Munis enterprise resource planning software from Tyler Technologies. The selected software will need to integrate, at a minimum, into that application’s general ledger system in its cloud environment. Please note, however, that the City does NOT regard the Tyler Technologies Munis permitting software as an incumbent or preferred option and is actively soliciting alternatives through this RFP.

To get an idea of the volume that the City processes, please find the following statistics:

Estimated number of permits processed per year:
 Planning: 40
 Building: 1,500
 Code Enforcement Cases: 250
 Fire Inspection Cases and Permits: 400

2.0 SCHEDULE OF EVENTS
The schedule for this procurement is as follows:

PROCUREMENT SCHEDULE DATE
RFP Advertised December 12, 2022
Questions to be submitted by Proposers: December 30, 2022 City response to questions via addendum: January 9, 2023 Deadline for RFP responses: January 19, 2023, 5:00 PM (PST) Evaluation of Proposals and Determine Vendor Shortlist: February 1, 2023 Demonstrations with Vendor Shortlist Completed: Week of February 6, 2023 Evaluation of Demonstrations Completed: February 10, 2023 Contract Negotiations Completed: February 28, 2023
Council Award Recommendation: March 7. 2023

City of Ukiah Page 3
Request for Proposals –Permitting Software System
The City must receive proposals no later than the date time and due date specified above. Those proposals received after this date and time will not be considered. Proposals will only be accepted on a USB Flash Drive, and must be mailed to the following:

City of Ukiah
Attention: Elvia Fernandez, Purchasing
C/O: Mary Horger, Purchasing
411 West Clay Street
Ukiah, California 95482

3.0 SCOPE OF WORK
The City seeks a commercial-off-the-shelf (COTS) software package to satisfy the requirements outlined in the Scope of Work. The City believes that the marketplace includes several readily available products, marketed by reputable firms, that can meet substantially all of these requirements without modification. These products are expected to provide sufficient flexibility and configuration capabilities that will allow the City to tailor the selected product to the specific working environment of the City.

The scope of the project shall include tasks described below, as well as other elements or modifications, which may be suggested by firms presenting proposals to better meet the needs of the City. All services shall be provided by the City’s draft professional services agreement, a sample of which is attached as Attachment “A”.

Scope of work includes:

1. The COTS solution shall deliver many significant benefits including; a. software that is previously tested and deployed in the intended business environment; b. provides for periodic enhancement and improvements, and c. remains compatible with evolving technologies and includes a program for maintenance and support.

NOTE: The City is not interested in acquiring software packages that are custom developed or represent first-time or prototype solutions.

2. The software shall integrate all aspects of permitting, including:
a. Permit processing, which includes: Building Permits and Planning-related Permits b. Case Management for both Code Enforcement and Fire Inspection c. Maintenance of Customer Accounts
d. Payment Interfaces
e. Customer Web Access
f. Improved Reporting Functions
g. Improved Automation and Streamlining of Business Processes

3. The software provider will be required to complete certain activities promptly before receiving authorization to proceed with full implementation.

The following are possible milestone gates:
 Completion of design with no significant modifications to base product functionality  A small pilot with manual inputs to verify the operation of the system  Final milestone gates will be discussed and mutually agreed upon during contract negotiations. Proposers may submit feedback on this approach in the response to the RFP.

City of Ukiah Page 4
Request for Proposals –Permitting Software System

4. The software provider shall support integration into other City systems, including Munis and web-based services.

5. The software provider shall lead the initial testing, installation, and conversion of data from the current system to the new system.

6. The software provider shall conduct personnel training on the new system.

7. The software provider shall provide ongoing technical support for the system as defined contractually.

4.0 QUALIFICATIONS/MINIMUM REQUIREMENTS
Firms interested in providing software as per the Scope of Work above shall provide references for at least three successful implementations (including configuration, installation, integration, and testing) of a permitting system supporting at least 10,000 customers within the last five years.

5.0 REQUIRED PROPOSAL CONTENT
Firms interested in providing the software and services described in the sections above must submit a proposal in the following format:

A. Cover Letter
The cover letter must contain the name, address, and brief history of the firm. The cover letter must be signed by an official authorized to bind the successful firm contractually and shall contain a statement to the effect that the proposal is a firm offer for a minimum period of sixty (60) days after the submittal date. The letter shall also provide the name, title, address, and telephone number of individuals with the authority to negotiate a contract and bind the firm to the terms of the contract.

B. Project Understanding and Proposed Approach
Executive Summary. The executive summary should describe your firm’s understanding of the project and provide highlights of the program plan methodology and approach to meet the goals and requirements of the City. Provide the reason why the Proposer believes it is best for the Services, and how it will help overcome any potential challenges. Also, state why the key personnel was selected and considered the best fit for the project. Include any other relevant information. ·
Organization Chart. The organization chart shall depict the key personnel, their role, and any other support available to them.

Schedule. Include a proposed high-level implementation schedule and staff schedule depicting major tasks and the key personnel responsible for the completion.

C. Project Team
Provide a resume for each of the key personnel identified. Include any other relevant documentation. Resumes must summarize the qualifications and experience of each key personnel and staff anticipated to be assigned. Describe 3 – 5 relevant projects, and indicate if key personnel performed in a similar role as that proposed in this proposal. Include any specialized experience deemed appropriate to demonstrate qualifications Include any specialized experience deemed appropriate to demonstrate qualifications D. Proposer Experience and References

City of Ukiah Page 5
Request for Proposals –Permitting Software System
Provide descriptions of related project experience for at least three similar projects on which the firm has performed work over the past five years. Describe past project management experience and how this project will be managed. For the sub-consultants/subcontractors that will be used for more than 10% of the project budget, provide the same detail.

E. Requirements
Complete all tabs in Attachment “B” specifically as outlined in the Requirements Instructions tab. Failure to follow the instructions and respond to the requirements will be deemed as unresponsive and the proposal will no longer be considered.

F. Pricing
Complete Attachment “C” describing the five-year Total Ownership Cost of the proposed solution to the City. Failure to follow the format provided will be deemed as unresponsive and the proposal will no longer be considered.

G. Proposed Project Schedule
Provide a proposed schedule of completion for each major project milestone and the project as a whole.

6.0 PROPOSAL EVALUATION
The following evaluation criteria will be used in evaluating and selecting candidates:

EVALUATION CRITERIA POINTS
Qualifications and Experience of Proposer 25
Qualifications of Key Personnel Project Team 25
Proposed Approach and demonstrated ability to meet requirements as specified 35 Price 15
TOTAL 100
After completing initial proposal evaluations, the City will invite a shortlist of the highest qualified respondents for demonstrations which will include scripted scenarios provided by the City.

The highest possible points for the shortlist demonstration presentation is 25 points. The shortlist demonstrations will be evaluated and incorporated into evaluation for the final selection of the highest qualified Proposer.

The City reserves the right to reject any and all proposals. The City reserves the right to award a contract to the firm that presents the proposal, which in the sole judgment of the City best serves the City’s interest. The City reserves the right to reject any or all proposals, waive minor irregularities in said proposals, and/or negotiate minor deviations with the successful firm.

7.0 CONTACT PERSON
Please contact Mary Horger, Financial Services Manager, if you have questions or require additional information. Questions must be submitted in writing via email. Contact information can be found below.

Elvia Fernandez, Purchasing
City of Ukiah
(707) 463-6233
[email protected]

City of Ukiah Page 6
Request for Proposals –Permitting Software System
Communication between a proposing company and a member of the City staff, other than the Financial Services Manager, or between a proposing company and a non-designated City representative regarding the selection of a proposing company or award of this contract is explicitly prohibited from the time the RFP is advertised until the selection of a proposing company or award of the contract. Questions about this RFP shall be addressed to the party specified above. Failure of a proposing company, or any of its representatives, to comply with this paragraph will result in their proposal being rejected.

8.0 ADDENDA
If it becomes necessary to revise any part of this RFP after it has been issued, the City will issue an addendum to the RFP containing the revision. All addenda will be posted on the City’s website at www.Cityofukiah.com/purchasing with the rest of the RFP documents. Anyone who intends to submit a proposal in response to the RFP must register as a plan holder on the City’s website and check the website frequently for any posted addenda. Anyone submitting a proposal will be deemed to have seen and agreed to be bound by the posted addenda.

9.0 INSURANCE REQUIREMENTS
Provided as Attachment “D” are the City’s complete insurance requirements. Before performing any work, the awarded firm shall procure and maintain for the duration of the contract, insurance per the attached requirements.

10.0 CITY BUSINESS LICENSE
The awarded firm will be required to maintain a City business license for the duration of the contract.

Information regarding the City business license can be found on the City website, at www.Cityofukiah.com/businesses

11.0 PUBLIC RECORDS
All materials submitted in response to this RFP are the property of the City and will not be returned. The materials will be a public record subject to the disclosure provisions of the California Public Records Act and any other related public law or provision of such laws.

12.0 FINANCIAL RESPONSIBILITY
The City accepts no financial responsibility for any costs incurred by a firm in responding to this RFP.

Submissions will become the property of the City and may be used by the City in any way deemed appropriate.

Attachment 2

Proposal for City of Ukiah, CA
RFP for Permitting Software System
Prepared by
Kara McFall, PMP
Online Solutions, LLC (DBA Citizenserve)
1101 E Warner Rd, Suite 160
Tempe, Arizona 85284
Phone: 800.325.9818 x709
Fax: 800.325.9818
[email protected]
January 26, 2023
5:00 PM
Attachment 3

SECTION A – COVER LETTER
January 9, 2023
Ms. Elvia Fernandez, Purchasing
411 West Clay Street
Ukiah, CA 95482
Dear Ms. Fernandez,
Online Solutions, LLC (DBA Citizenserve) is pleased to submit this response to the City’s Request for Proposal for Permitting Software System. Citizenserve has 20 years of experience solving the problems the City seeks help with. We have offered Citizenserve as a Software-as-a-Service solution with accompanying services for public sector customers from the beginning. Our existing client base consists of cities, towns, villages, counties, and other municipalities throughout the United States that have community development functions. We have nearly 300 customers, some of whom have been using Citizenserve since the inception of the company.

Citizenserve® is a comprehensive software and service solution for community development that covers all aspects of application processing, permitting, planning & zoning, code enforcement, licensing, inspections, and citizen request management. The software not only encompasses internal functions, but also provides a user-friendly portal to enable electronic relationships with citizens, contractors, and businesses involved in community development processes. Citizenserve offers profound opportunities for increased service for constituents, efficiency gains, and costs savings.

The major advantages of Citizenserve include the following:

1. A Citizenserve subscription provides you with a world class, integrated solution. All modules and functionality are included. In addition to the standard modules, your users have access to the electronic plan review tool, flexible online portal, and integrated document management with unlimited storage.

2. Citizenserve is low maintenance and quick to deploy because there is no hardware or software to install, secure, and maintain. Our cloud-based, turnkey system is already designed, developed, and implemented – Citizenserve customers can start using the software quickly, like renting space in a high-tech building rather than waiting for a new building to be built from the ground up.

3. Your users have secure access from any location. Citizenserve is accessed via any browser from any device, and thus accommodates remote staff, provides full

functionality in the field from any mobile device, and enables constituents to access the online portal from any mobile device.

4. Citizenserve has the best and most comprehensive support in the business.

Citizenserve’s unlimited support includes setting up new permits and licenses; changes in fees, letters, or codes; the development of an unlimited number of custom reports; configuration of new workflows; user training; etc.

5. Citizenserve is constantly improving our software; we provide updates and enhancements to the software twice monthly, at no additional charge.

Citizenserve is a turnkey solution that is already up and running with thousands of users for hundreds of municipalities. Implementations move quickly and can be conducted entirely remotely – we have 20 years of experience performing remote implementations as our standard model. Citizenserve pricing is based on an annual subscription per named user, and the number of users can be increased or decreased at any time. The subscription includes all components, all updates to the software, all features, and unlimited support.

Times are changing, and the whole approach to government services has altered dramatically.

Citizenserve is ready to respond, with the industry’s fastest implementation options and technology that is ready now and flexible enough to meet whatever changes the future brings.

We are all facing a new paradigm: Citizenserve is ready to help you meet those challenges today. We look forward to sharing how Citizenserve can help to meet the requirements of the City and would welcome the opportunity to provide a demonstration of our solution.

We have read and understood Addenda 1 and 2. The pricing in this proposal is valid until January 26, 2024.

Sincerely,
Kara McFall, PMP
Manager
Online Solutions, LLC (DBA Citizenserve)
1101 E Warner Rd, Suite 160, Tempe, AZ 85284
800-325-9818 x709
[email protected]

TABLE OF CONTENTS
Cover Page Page 1
Section A Cover Letter Page 2
Table of Contents Page 4
Section B – Project Understanding and Proposed Approach Section B.1 – Executive Summary
Section B.2 – Organization Chart
Section B.3 – Draft Project Schedule and Work Plan
Section B.3.1 – Draft Project Schedule
Section B.3.2 – Project Work Plan

Section C – Citizenserve Project Team Page 12
Section D – Citizenserve Experience and References
Section D.1 – Citizenserve Experience and References
Section D.2 – Citizenserve Implementation Approach
Section D.3 – Citizenserve Project Management Approach

Section E – Requirements
Section E.1 – Attachment B: Software Requirements
Section E.2 – Citizenserve Solution Overview
Section E.2.1 – Permitting
Section E.2.1.1 – Public Online Application Submittal (Online Portal) Section E.2.1.2 – Calculation and Payment of Fees
Section E.2.1.3 – Workflows
Section E.2.1.4 – Plan Reviews
Section E.2.1.5 – Communication with Applicants
Section E.2.1.6 – Permit Document Issuance
Section E.2.1.7 – Inspection Tracking and Scheduling
Section E.2.2 – Planning & Zoning
Section E.2.3 – Code Enforcement
Section E.2.4 – Licensing (Optional Module)
Section E.2.5 – Request Tracking (Optional Module)
Section E.2.6 – GIS
Section E.2.7 – Reporting and Dashboards
Section E.2.8 – User Access and Control
Section E.2.9 – Mobile Access

Attachment

Section F – Citizenserve Pricing
Section F.1 – Attachment C: TCO Pricing
Section F.2 – Annual Subscription Fees
Section F.3 – Implementation, Configuration, and Online Training Section F.4 – Project Management
Section F.5 – System Integrations

Attachment

Section G – Draft Project Schedule Page 70
Section H – Statement of Exceptions Page 71
Section I – Additional Information
Section I.1 – Dun & Bradstreet Report
Section I.2 – Example Training Syllabi

SECTION B – PROJECT UNDERSTANDING AND

PROPOSED APPROACH
B.1 Executive Summary
We understand that the City is seeking a commercial-off-the-shelf (COTS) software package to support the Community Development and other departments in migrating from their current permitting software to a cloud-based solution for planning and building permits, fire inspection and permits, and code enforcement . Citizenserve fully meets the objectives of the City and offers significant improvements and benefits.

After reviewing the City’s scope of work, believe we offer a strong solution for the City’s requirements and the best implementation methodology to ensure lasting success. Citizenserve has 20 years of experience solving the problems the City seeks help with. We have offered Citizenserve as a Software-as-a-Service solution with accompanying services from the beginning. Citizenserve is an integrated solution for permitting, planning & zoning, inspections, code enforcement, licensing, and request tracking, with an integrated online portal.

Citizenserve was built from the beginning on a single data model and with a cohesive user experience throughout the modules for ease of use.

The software has been built organically and continually improved based upon ongoing feedback from our customers and enhancement requests, changes in technology, and the changing security landscape. Citizenserve provides software fixes and enhancements twice monthly, with more extensive upgrades occurring every few years. The last major upgrade occurred Q4 2021 and included over 150 customer enhancement requests.

We have planned a senior team to meet the requirements of the City. Citizenserve will use our agile implementation methodology to meet the goals and responsibilities of the City’s Scope of Work. With our agile methodology, the key users will meet weekly with the Citizenserve engagement manager to review new work and identify requirements; the system architect is included as needed during the development of the system interfaces. The key users also spend hands-on time every week in between the meetings to try out the new functionality and identify needed changes. This process continues until the City is ready to go live. Rapid progress is made, the users become extremely familiar with the configuration, and new approaches can be tried. Changes in requirements are expected and welcomed, as we recognize that the knowledge gained through the project will lead to new ideas and improvements.

Citizenserve has never had a failed implementation or customer dispute. Our agile methodology ensures that customers are involved in the software configurations and changes weekly, ensuring their buy-in, identification of changes early, and thorough familiarity with the solution. Our unlimited support means that anything that is overlooked during the project is addressed quickly and accurately post go live, with seasoned implementation professionals. The support extends to addressing any issues, setting up new and improving existing processes, adding new permits and licenses, setting up new workflows, changes in fee schedules, writing custom reports, user training, and configuring new features.

We invite you to contact any of our customers to discuss their experiences with Citizenserve during project implementations and, equally importantly, after go live. We are interested in establishing a long-term relationship with the City of Ukiah, facilitated by our unlimited support model. Success for us does not end with the launch of a customer’s solution; we are invested in ensuring the ongoing success of our customers by providing comprehensive and timely support from knowledgeable experts in the field.

B.2 Organization Chart
Below is a project organization chart that illustrates the Citizenserve team members that will be staffed for the City’s project; we will not be using any subcontractors on the project.

Proposed Organizational Chart for the City of Ukiah’s Citizenserve Implementation Julie Garvey
Senior Executive
Ray Barker
Account Manager
Kara McFall, PMP
Project Manager
Reese Pratt
Engagement Manager
& Training Lead
Syama Pisapati
Senior Solution
Architect

B.3 Draft Project Schedule and Work Plan
We have included a draft project schedule and a work plan, broken out by phase, that includes the project milestones and deliverables and the key team members who are responsible for each deliverable.

B.3.1 Draft Project Schedule
The scope of the City’s project is straightforward. Because the City will not be migrating legacy data, the City will avoid the most complex and time consuming element of a typical project. The integrations the City requires are also straightforward and of minimal complexity; we anticipate no issues with delivering the City’s scope within six (6) months.

Draft City of Ukiah, CA Citizenserve Project Schedule
B.3.2 Draft Project Work Plan
We have provided a high-level project work plan below, broken out by phase, that includes the project milestones and deliverables and the key team members who are responsible for each deliverable.

Planning Phase
Deliverables
• Setup Checklist of required documentation from the City (Owner: Citizenserve account manager)
• Process Document describing all processes to be managed by Citizenserve (Owner: City project manager)
• List of All Forms, Notices, and Standard Letters (Owner: City project manager) • Examples of All Forms, Notices, and Standard Letters (Owner: City project manager) • Workflow Document describing all workflow routes (Owner: City project manager) • Process/Policy Gap Document identifying gaps in current processes & policies (Owner:

City project manager)
• List of Users and Security Rights (Owner: City project manager, City technology lead) Milestones
• Setup Checklist Complete
• Process Document Complete
• List and Examples of All Forms, Notices, and Standard Letters Complete • Workflow Document Complete
• Process/Policy Gap Document Complete
• List of Users and Security Rights Complete
System Setup and Configuration Phase
Deliverables
• Weekly Walkthrough Meetings (Owners: Citizenserve engagement manager, City project manager)
• Weekly Walkthrough Meeting Minutes (Owner: Citizenserve project manager) • Basic Installation (Owner: Citizenserve engagement manager) • Configured Forms, Notices, Letters, etc. (Owner: Citizenserve engagement manager) • Configured User Accounts and Rights (Owner: Citizenserve engagement manager) • Configured Citizenserve System in Test Environment (Owner: Citizenserve engagement manager)
• Citizenserve Integration Programs (Owners: Citizenserve solution architect and City technical lead)
• One-time Parcel Load Program (Owner: Citizenserve solution architect) Milestones
• Weekly Walkthrough Meeting Minutes Delivered

• Basic Installation Complete
• Configuration of Forms, Notices, Letters Complete
• Configuration of User Accounts and Rights Complete
• Geocode Property Data Imported and Approved
• GIS Layers Used in Mapping and Reporting Imported and Approved • Payment Gateway for Applications Paid in Online Portal Complete • Configuration of Citizenserve System in Test Environment Complete • Integration Programs Tested and Complete
System Readiness Phase
Deliverables
• Weekly Walkthrough Meetings (Owners: Citizenserve engagement manager, City project manager)
• Weekly Walkthrough Meeting Minutes (Owner: Citizenserve project manager) • Updated Citizenserve Configuration (Owner: Citizenserve engagement manager) Milestones
• Weekly Walkthrough Meeting Minutes Delivered
• Citizenserve Configuration Approved
Training Phase
Deliverables
• Training Documents (Owner: Citizenserve engagement manager/training lead) • Training Courses for City’s Users (Owner: Citizenserve engagement manager/training lead)
• Training Courses for System Administrators (Owner: Citizenserve engagement manager/ training lead)
Milestones
• Training Documents Approved
• City’s Users Fully Trained on Citizenserve Use
• City’s Citizenserve System Administrators Fully Trained Implementation Phase
Deliverables
• Weekly Walkthrough Meetings (Owners: Citizenserve engagement manager, City project manager)

• Weekly Walkthrough Meeting Minutes (Owner: Citizenserve project manager) • Fully Configured Production Instance of Citizenserve (Owner: Citizenserve engagement manager)
• Integration Points Configured in Production (Owner: Citizenserve solution architect) • One-time Parcel Load (Owner: Citizenserve solution architect) • Supplemental Training Courses for Users (Owner: Citizenserve engagement manager/ training lead)
• Supplemental Training Courses for System Administrators (Owner: Citizenserve engagement manager/training lead)
Milestones
• Weekly Walkthrough Meeting Minutes Delivered
• Citizenserve Production Instance Approved
• Citizenserve Integration Points Approved
• One-time Parcel Load Approved
• Users Fully Trained on Citizenserve
• System Administrators Fully Trained
Go-Live Phase
Deliverables
• Fully Configured Production Instance (Owner: Citizenserve engagement manager) • One-time Parcel Load in Production Instance (Owner: Citizenserve solution architect) Milestones
• Citizenserve Production Instance and Data Approved
• Citizenserve Goes Live
Post Go-Live Phase
Deliverables
• Weekly Walkthrough Meetings (Owners: Citizenserve engagement manager/service manager, City project manager)
• Weekly Walkthrough Meeting Minutes (Owner: Citizenserve project manager) • Updated Citizenserve Configuration (Owner: Citizenserve engagement manager/service manager)
Milestones
• Weekly Walkthrough Meeting Minutes Delivered
• No Further Changes to Citizenserve Configuration Identified

Unlimited Support Phase
Deliverables
• Biweekly Updates and Enhancements (Owner: Citizenserve Support Team) • Release Notes (Owner: Citizenserve Implementation & Support Director) • Major Upgrades (Owner: Citizenserve Development Team) • Change Management Support for Major Upgrades (Owner: Citizenserve Support Team) • Unlimited Customer Support (Owner: Citizenserve Support Team) Milestones
• Release Notes Delivered
• Biweekly Updates and Enhancements Delivered
• Major Upgrades Delivered
• Major Upgrade Change Management Support Delivered
• Support Tickets Resolved and Closed

SECTION C – CITIZENSERVE PROJECT TEAM
Below is a summary of the qualifications and experience of each team member who will be assigned to the City’s project.

Senior Executive: Julie Garvey
Julie is the LLC Manager and directs Citizenserve’s development and implementation. She has been developing and implementing business software solutions since the early 1990s and has extensive experience in software design. Prior projects that Julie has led that are similar in scope to the City’s project include Citizenserve implementations for Phoenix, Arizona; Savannah, Georgia; Gainesville, Florida; and Redmond, Washington.

Julie’s focus is on customers, software design, customer implementations, and support. Julie is responsible for the overall design and vision of the solution and oversees all major product upgrades. She determined from the beginning to pursue organic growth in the solution by focusing on customer requirements and enhancement requests and adopting technical innovations that improve the product and performance.

Julie maintains strong relationships with Citizenserve customers and understands the breadth and priority of customer enhancement requests. She has recently led implementations for some of Citizenserve’s larger customers, including a current permitting project for the City of Phoenix Streets Department. Julie also regularly works the Customer Support desk, ensuring that she keeps abreast of customer responses to the software: what is working well, issues, and desired enhancements.

Julie has been with Citizenserve since the beginning of the company. She will be overseeing the development team that delivers twice-monthly updates and enhancements.

Engagement Manager, Reese Pratt
Reese is an engagement manager, training lead, and support engineer. Reese has a B.S. from Arizona State University in Computer Science and a M.S. from ASU in Information Management.

Reese is a Certified Scrum Master (CSM). Reese has recently led implementations that are similar in scope to the City’s project with Peoria, Arizona; Fairhope, Alabama; Lawrence, Massachusetts; and Greenfield, Indiana. He joined the company in 2018. Reese will be responsible for leading the implementation, training, and support.

Prior to joining Citizenserve, Reese was a Scrum Master for a semiconductor company responsible for development and technical support in an agile environment. Reese is skilled at

communicating with clients to understand requirements, configuring Citizenserve to meet the requirements, suggesting process improvements, developing and testing data migration scripts, and testing Citizenserve implementations to ensure issues are discovered in a timely manner.

Reese has also provided post project support for multiple customers, ensuring continuity in the relationship and the most effective support.

Project Manager: Kara McFall, PMP
Kara has over 20 years of experience as an IT project manager and project executive and has been a certified Project Management Professional since 1999. In addition, Kara has taught Project Management classes for over 20 years at various universities including University of Oregon, Portland State University, and Concordia University and co-authored and published a Project Management Tools textbook when employed by Portland State University.

Kara joined Citizenserve in 2018 and has served as the Project Manager for multiple Citizenserve implementations, including Yavapai County, Arizona; Lady Lake, Florida (in progress), and Bryan, Texas (in progress). Kara also oversees security policies, procedures, and plans; the company’s security training program; and security certifications for the company.

Kara has a B.S. in Industrial Engineering from Arizona State University, a M.S. in Industrial Engineering from Purdue University, and an EdD. in Education from Portland State University.

She is certified as a Project Management Professional (PMP) through the Project Management Institute and ITIL certified (Information Technology Infrastructure Library) for IT Service Management.

Kara will be responsible for project management on the project, including ensuring the requirements of the City are met; overseeing the agile implementation process; and provide communication, scope, schedule, resource, change, issue, and quality management.

Integration Lead, Syama Pisapati
Syama is the lead solution architect at Citizenserve, oversees the other system integrators, and has completed many integrations between Citizenserve and other systems. Syama has completed integrations for dozens of Citizenserve implementations, including Sacramento, California; Fairfield, California; and Redmond, Washington. Syama’s main roles in the company are solution architect, integration lead, and application security lead. He has been with Citizenserve since the beginning of the company.

Syama has a M.S. in Information Systems from Arizona State University and a B.S. in Mechanical Engineering from Birla Institute of Technology and Sciences. Syama will be responsible for developing and testing the Citizenserve-side integrations (code to accept data into Citizenserve or to send data from Citizenserve).

Account Manager: Ray Barker
Ray Barker works with Citizenserve customers to ensure their implementations go smoothly.

Ray has served as account manager for dozens of Citizenserve implementations and is seasoned in providing relationship management. He has extensive experience implementing and supporting all the Citizenserve modules. Ray has been the account manager for multiple projects that are similar to the City’s, including St. Charles County, Missouri; Urbana, Illinois; Caldwell, Idaho; and the Georgia Office of Insurance and Safety Fire Commissioner.

Ray has an extensive background in information technology. After graduating with a degree in Industrial Engineering from Arizona State University, Ray started his career with Andersen Consulting (now Accenture) in the late 1980s. Before joining Citizenserve as a fulltime employee, Ray served as Vice President of Academic Technology at Education Management Corporation (EDMC), overseeing a production web application serving 140,000 students.

Ray has been with Citizenserve for 8 years. Ray will be will be responsible for a smooth transition from contract to project kickoff, ensuring that the needs of the City are met, and serving as a point of escalation.

SECTION D – CITIZENSERVE EXPERIENCE AND

REFERENCES
D.1 Citizenserve Experience and References
Citizenserve was started as an internet software service in 2003. Community development software and services are the only software and services the company has ever offered, and we have focused exclusively on public sector customers. Citizenserve has extensive experience in community development, including successful implementation of the solution for multiple California customers. Our existing client base consists of cities, towns, villages, counties, and other municipalities throughout the United States that have community development functions. We have nearly 300 customers, some of whom have been using Citizenserve since the inception of the company.

We have included contact information for a representative sample of our customers and implementations below. All of our implementations are cloud-based Software-as-a-Service (SaaS). We have selected projects that used the same team we are proposing for the City.

Reference 1: Clifton Park, New York
1 Town Hall Plaza
Clifton Park, NY 12065
Contact Name: John Scavo Contact Title: Director of Planning and Zoning Contact Phone: 518-371-6054 Contact Email: [email protected] Citizenserve Modules: Permitting,
Planning & Zoning, Code Enforcement,
Licensing, Online Portal.

Additional Services: Systems Integration, Data
Migration

Reference 2: Fairhope, Alabama
161 North Section Street
Fairhope, AL 36532
Contact Name: Erik Cortinas Contact Title: Building Official Contact Phone: 251-990-0141 Contact Email: [email protected] Citizenserve Modules: Permitting,
Planning & Zoning, Online Portal.

Additional Services: Systems Integration, Data
Migration
Reference 3: Lawrence, Massachusetts
65 Lowell Street
Lawrence, MA 01840
Contact Name: Michael Armano Contact Title: Captain
Contact Phone: 978-620-3140 Contact Email: [email protected] Citizenserve Modules: Permitting,
Planning & Zoning, Code Enforcement
Licensing, Online Portal.

Additional Services: Systems Integration, Data
Migration
D.2 Citizenserve Implementation Approach
With Citizenserve projects we are not designing, developing, or implementing a new system.

The system is already designed, developed, implemented, and serving thousands of community development professionals, citizens, contractors, and businesses for hundreds of municipalities.

In other words, with a SaaS solution the City is renting a building rather than constructing a building. The City is therefore just moving in to a software solution that is already in place.

We follow an agile methodology for our project implementations; our approach involves the following steps. We typically implement one or two modules at a time, but we will work with the City to determine the phasing that makes the most sense and meets the requirements of the users. The implementation of each module will involve the subject matter experts for the processes and requirements specific to the function; for example, the City team members that participate in the weekly walkthroughs for building permits may differ from the team members that participate in the weekly walkthroughs for code enforcement.

Completion of the Setup Checklist: The Citizenserve account manager will provide a Setup Checklist of supporting documentation that will be required to begin the setup. The supporting documentation typically includes items like copies of permit applications, letters, fee structures, notices and forms, etc. The City’s team will work to gather all the documentation and information included in the Setup Checklist. Gathering all the documentation on the setup document prior to project kickoff ensures the most efficient implementation.

Project Kickoff: The project kickoff meeting includes the key City and Citizenserve team members. Key components of the project will be discussed including roles, responsibilities, timeline, and objectives. The Citizenserve project manager will provide a report summarizing the meeting and assigning action items.

Initial Setup: The Citizenserve engagement manager will work from the information on the Setup Checklist to configure the system; typically, the initial setup comprises 50% of the entire setup.

System Walkthroughs: Once the initial setup is complete a weekly meeting will be scheduled with the customer team and the engagement manager. The Citizenserve engagement manager will familiarize the City’s team members on Citizenserve at the beginning of the walkthroughs to enable the team to make informed decisions on configurations and workflows. During the walkthrough meetings, the team will review each area of the system and make a list of changes or additions, which the Citizenserve engagement manager will configure during the meeting and in the days before the next meeting. The City’s team members will test the new functionality before the next meeting to provide additional feedback on any required changes.

The walkthroughs are an iterative process that allows the client to clarify or improve upon existing processes and configure Citizenserve to support those processes.

Configuration of the Integrations. The requirements for the configuration of the integrations will be gathered during the weekly walkthroughs. The Citizenserve system architect will develop the scripts for the integration points on the Citizenserve side (development of code to export data from or accept data into Citizenserve); if an API is not available, the City’s technical resources will be responsible for developing the code to export data to Citizenserve or accept data from Citizenserve. The City’s team will test the data exchanged between Citizenserve and the external systems and will provide feedback on needed changes.

Training: Prior to go live, staff members will be trained online in small groups. Our traditional approach to training is to conduct training via web conferencing in small groups; unlimited live web conferencing training is included as part of implementation and post go live as part of Citizenserve’s unlimited support. With web conferencing, we can transfer screen control to the users so they obtain experience using the system during training. Any of the web conferences used for training can be recorded and edited for later viewing.

Each training session will focus on that group’s core job responsibilities. Most users attend one or two training sessions that last up to four hours; additional one-on-one training sessions can be scheduled for users who would benefit from additional training. With online training we can record any or all of the training sessions and make the training videos available online.

Unlimited live online training is included post go live as part of Citizenserve’s unlimited support.

Go Live: Final data is typically provided on a Friday afternoon. Over the weekend all test data is removed from the system and any legacy data is converted. The weekly walkthrough meetings typically continue for 2-4 weeks after go live to identify any issues or changes that could be beneficial; the City decides when they are comfortable with the system and no longer require the weekly walkthrough meetings.

Ongoing Support: Users can request support for any needs or questions through the Citizenserve support center. Response time to a support request is within 4 hours; urgent requests receive a response within an hour. Our support staff members are available to develop custom reports, help you utilize existing and new features, modify your setup for process changes, and provide unlimited training.

D.3 Citizenserve Project Management Approach
We will engage in the following project management activities for the City’s project:

Schedule Management. We have delivered hundreds of projects with similar functional areas to the City’s and with similar conversions and integration points. We know the information we require from the City to be successful, and have developed Setup Checklists, REST webservices, and other tools that reduce the amount of time required for the different phases of the project.

We have a list of milestones that will enable the Citizenserve project manager to determine if the project is in danger of going over schedule. If milestone dates are missed, the Citizenserve project manager will alert the City’s project manager and together they will brainstorm corrective action.

Any schedule changes will need to be approved by both the Citizenserve project manager and the City’s project manager and, most likely, the City’s executive/project sponsor.

Scope Management. With traditional IT projects, scope management is the most stressful aspect of the project for both the vendor and the customer. Traditional waterfall methodologies often fail because it is challenging to identify every requirement at the beginning of a project, and the vendor often turns to change orders to pay for missed or misunderstood requirements.

With Citizenserve the hardware and software implementations are already complete, and the software has been developed with continual input and best practices from hundreds of

customers. Rather than starting from scratch with a vendor who will have to engage in a fullscale development effort, you will be focusing on the configurations that match your processes, workflows, forms, etc. It literally takes minutes to set up your installation and create departments and users. We can immediately begin setting up applications, fees, workflows, system outputs, and other system configurations. Our flexible configuration options mean that delivering your requirements is mainly a matter of setting up the system configurations rather than developing and testing code.

Because we are an internet-based software and service company we cut out most of the risks of the traditional software model and can therefore offer unlimited support for our customers.

This means there really isn’t a scope over which to haggle because new requirements are included in the subscription – all that is required is the submission of a support ticket. This is one of the reasons Citizenserve has never had a failed implementation. Scope management on Citizenserve is focused on ensuring that the City’s scope and requirements are fully delivered; changes in requirements over the course of the project are expected and welcomed.

Communications Management Approach. We will use the following Communication Management Plan to manage the City’s Citizenserve implementation project.

Message Audience Delivery Method Delivery
Frequency
Communicator
Project kickoff City executive/
project
sponsor(s)
City team
Citizenserve
team
Web conference Start of project Citizenserve
project manager
City project
manager
Walkthroughs City team Web conference Weekly
throughout
project and 2 – 4
weeks (or longer)
post Go-Live
Citizenserve
engagement
manager
Walkthrough
Meeting Minutes
City team Email Weekly
throughout
project and 2 – 4
weeks (or longer)
post Go-Live
Citizenserve
project manager
Issue Log City team OneDrive As needed Citizenserve
project manager

Message Audience Delivery Method Delivery
Frequency
Communicator
Citizenserve
team
Project Schedule
Changes
City executive/
project
sponsor(s)
City team
Citizenserve
team
OneDrive if minor
Web conference
meeting if major
As needed Citizenserve
project manager
Closeout Report City executive/
Project
sponsor(s)
City team
Citizenserve
team
OneDrive End of project Citizenserve
project manager
Biweekly updates
and
enhancements
City team Emailed release
notes
Every two weeks
(post go live)
Citizenserve
Implementation &
Support Director
Citizenserve Communication Management Plan
Quality Management. Since we are not designing, developing, and implementing a software solution, quality management is focused on the setup of forms, workflows, templates, etc.; the data conversion processes; and the integration points. Each setup is followed by a walkthrough with the users, and errors are fixed immediately.

Walkthroughs are conducted to review the integration points. Key users perform walkthroughs of integrations to ensure the data exchange is accurate, and our solution architect will perform fixes as needed.

Our unlimited support means that anything that is overlooked during the project is addressed quickly and accurately, with seasoned implementation professionals and, if needed, the same team members you worked with during the project.

Issue/Problem Resolution Methodology. The Citizenserve project manager will oversee the documentation and tracking of issues in an issue log that documents the issue, who is responsible for issue resolution, and the plan for mitigation/resolution. The Citizenserve project manager will work with the City’s project manager and, as applicable, the City’s technology lead

on resolution. If there is an issue that the project team is unable to resolve that requires escalation, we will need the City’s executive leadership to make the call.

SECTION E – REQUIREMENTS
E.1 Attachment B: Software Requirements
We have included the City’s Attachment B: Software Requirements spreadsheet as a separate attachment.

E.2 Citizenserve Solution Overview
Citizenserve is a comprehensive community development solution that includes permitting, planning & zoning, code enforcement, licensing, request tracking, and an integrated online portal. All modules are integrated and included in the subscription. The integrated nature of Citizenserve means that users do not have to re-enter the same information in multiple modules; all Citizenserve’s modules use the same database and data. Citizenserve requires no third-party software.

Citizenserve is device independent; it can be accessed from any desktop, laptop, tablet, phone, or other mobile device, including both iOS and Android devices. Citizenserve is also browser independent and can be used from any modern browser. Citizenserve can be used on cellular and wireless networks from any location.

The software is highly configurable. The Citizenserve team will configure Citizenserve to meet the City’s requirements during implementation, including providing recommendations for changes in processes based on best practices. Citizenserve is easy to understand and use, so after go live you can make configuration changes yourself, or submit a support ticket to have Citizenserve make the changes for you. For customers who choose to handle their own configuration changes, we provide system administration training, available at any time as part of Citizenserve’s unlimited support.

Configurable items include:
• Roles: with Citizenserve’s role-based security you can specify the rights and access for each of your users, departments, and sub-departments.
• Forms can be configured to include the graphics, text, fields, custom fields, and other elements you specify. It’s easy to reconfigure new or existing permits and licenses, code enforcement options, and other forms.
• Workflows can be configured to match your processes, routing, reviews, approvals, and notifications, and workflow activities can be configured to occur in sequence or parallel.

You can set up different workflows for each permit, project, and license type.

• Fees can be configured to include complex calculations, start and stop dates, and mapping to specific general ledger accounts.
• Portal: you can control what appears on the portal, any dynamic reports placed on the portal, what actions can be taken from the portal, and mandatory fields and documents through the portal configuration screen.
• Custom fields can be created and used on your reports, forms, letters, emails, etc.; Citizenserve supports 34 different types of custom fields. The creation of an unlimited number of custom fields is included in Citizenserve’s unlimited support. • Notifications are available in response to various actions in Citizenserve and can be configured to send letters, emails, etc. Staff have the option to edit these types of notifications prior to sending.
• Warnings can be configured as mandatory (e.g., a permit cannot be issued for a contractor with an expired license) or informational.
• Letters and emails can be automatically generated and configured with text, graphics, and data contained within Citizenserve. Staff always have the option to edit letters and emails prior to sending. Each letter and email is included in the Documents tab of the relevant permit, license, etc.
• Reports: you can request an unlimited number of custom reports as part of Citizenserve’s unlimited support. If you don’t see the report you need in the list of standard Citizenserve reports, just submit a support request; the average turnaround time for a custom report is one business day. You can also create your own reports with Citizenserve’s easy-to-use reporting wizard.
• Dashboards are easy to configure for each individual user to display only the metrics and information that is relevant, and you can request custom metrics at any time for no additional cost.
• Integrations to external systems can be configured as one-way, two-way, or flat file uploads. Citizenserve staff are responsible for developing the scripts for the integration points on the Citizenserve side (development of code to export data from or accept data into Citizenserve); if an API is not available, the City’s technical resources will be responsible for developing the code to export data to Citizenserve or accept data from Citizenserve.

E.2.1 Permitting
Citizenserve permitting software accommodates multiple types and subtypes of permits, including any future permits the City adds. Permit applications and their associated workflows can be quickly built. You can add an unlimited number of permit types and subtypes for an unlimited number of departments in Citizenserve. There is no additional charge to create additional permits at any time, and permits, inspections, and associated workflows can be designated by department/function.

We have provided detailed information on Citizenserve’s permitting functions below.

E.2.1.1 Public Online Application Submittal (Online Portal) Citizenserve provides a configurable, customizable, PCI-compliant online portal that allows citizens, contractors, and businesses to participate electronically in the processes of permitting, planning & zoning, code enforcement, inspections, licensing, and requests. The portal has been built into the solution from the beginning, meaning users are provided with a cohesive and optimized interface. The portal can be configured as a link off the City’s website. The portal is written in HTML and is highly configurable; we can update the background color, font, and text color to match the look and feel of your site.

The portal is easy to use, and Citizenserve will configure the portal with clear instructions on how to register as a new user, update account information and fill out and submit applications; required submittal documents; information on when a permit is required; etc. Configurable, context sensitive help is available at the field level to provide guidance on the information required with each application.

We have focused on the portal features for permitting below and addressed specific portal functionality for planning & zoning, code enforcement, and request tracking in later sections.

We have provided two examples of a Citizenserve portal.

Below is an example of a portal that has been configured for permitting, development projects, contractor registration, code enforcement complaints, and request tracking; the text in blue provides hyperlinks to various functionality.

Sample Citizenserve Online Portal
The image below shows another configuration of the portal for the fictitious Town of Buena Vista. Visitors can learn about and apply for licenses, permits, and development projects and can submit code complaints or requests for services. We can easily tailor the City’s portal to only show the City’s relevant information and services.

Sample Configuration of the Citizenserve Portal
Contractors, engineers, architects, and property owners can apply for a permit using a digital signature, upload digital plans and other required documents, schedule an inspection, pay application fees, search permits, check on the status of an application, and provide resubmittals and associated documents.

There is enormous flexibility in configuring applications to meet an individual municipality’s needs. We will work with the City during implementation to determine the different types and subtypes of permit applications and the requirements for each type; we can replicate existing applications or make improvements and changes as desired. Applications can be configured to include the required fields, all explanatory and warning text, City-specific graphics and logos, all contacts related to an application (contractor, architect, property owner, etc.), and any other data or information required. Applications can also be configured to indicate the required documents that must be uploaded (e.g., site plan, insurance documents, etc.) and whether a signature is required. Custom fields can be added if needed at no charge; all custom fields are available for reporting and metrics.

All Citizenserve forms can include dynamic fields, which means the application will adapt depending upon the answers provided by the applicant. Conditions can be configured for permit applications that prevent the submittal of an application from the online portal when the condition is triggered; for example, if the contractor has an expired license or workman’s compensation insurance. Applicants can save in-process applications for completion later.

E.2.1.2 Calculation and Payment of Fees
Citizenserve enables flexibility in the setup of fees, and each permit and license (application) type can have different fee calculations. All fee schedules can be end dated to inactive fees and ensure that the correct fees are applied. Fees can also be deleted as required.

Citizenserve can accommodate two fee types: manual fees and automatic fees. Manual fees are assigned by staff with proper security roles during the workflow. Automatic fees can be set up for ranges or specific values of application fields and can calculate fixed fees or variable fees against application data. Common fee types include application fees, plan review fees, impact fees, and state or county required fees.

Citizenserve will set up the City’s fees and map them to the City’s account codes during implementation, and maintenance of the City’s fees (changes to current fees and the addition of new fees) is included as part of the subscription’s unlimited support. Citizenserve accommodates complex fees, such as fees based on ranges of contractor valuation or other field, including any custom fields defined by the City.

Citizenserve enables fees to be calculated for applications and paid from the counter or, with integration to a payment processor, securely paid from the portal. The City determines when fees are displayed on the portal to the applicant; for example, some municipalities do not require fee payment until the plan review process is complete and the application is approved.

We have included secure, PCI-compliant integration to the InvoiceCloud payment processor in our bid to enable the payment of fees from the portal with a credit card. The system will reflect that a fee was paid, the amount and type of payment, and the date/time of payment. Refunds and payment adjustments can be easily made and will be reflected in the Fees and Payments screen.

Payments can be applied across fees and the History will show when the fee(s) were paid. Staff can view permit fees and payments that have been applied for a permit on the Permit Screen.

The below screen shows the fees that have been assessed for a permit, payments made, and remaining balance.

Fees and Payments Screen
Fees can also be added to activities. If the activity has a fee structure defined, the activity will display fee, payment, and refund information. The example below shows a fee that was assessed when a review was completed; the fee has not yet been paid.

Activity Fee and Payment Screen

Fees can also be added to inspection activities. The below screen shows a fee that has been assessed for a reinspection.

Inspection Activity Fee

E.2.1.3 Workflows
The workflows and associated reviews for permits can be quickly and easily built. The City can identify an unlimited number of permit types and subtypes and associated workflows, each with unique associated workflow routes and automated due dates.

Citizenserve will build the permits and associated workflows for the City during implementation. If future permits are added or current permits are changed, City staff can make these changes, or Citizenserve support staff can build the permits and workflows at no additional charge under Citizenserve’s unlimited support.

The submission of a permit application by an applicant from the portal (or by staff entering an application for a customer) will kick off a workflow. Workflows can be configured to determine the appropriate route based on a variety of criteria such as permit type and subtype, property details, and specific fields in the application. Permit reviews can be configured to dynamically route a permit application to different departments or individual users based on the information entered during the review. Workflows can be configured to automatically set task due dates based upon your specific review periods.

Citizenserve’s role-based security enables you to decide who can view permit information and feedback. Workflows can be easily configured and changed in Citizenserve, and staff users can quickly identify the status and due dates of each of the steps in the workflows for permits, projects, and licenses. Workflows can be configured to notify one or more staff at key steps in the workflow, such as when a request is made for a review. Citizenserve maintains a complete, timestamped history of all actions taken on a permit application, including steps in a workflow such as application received, permit issued, and application complete.

The below example shows the Review steps in a workflow that has been set up for a building permit. The application has completed the Application Intake and is awaiting Application Review by the Building, Engineering, Conservation, and Planning and Zoning Departments and the Required Inspections before the Review is complete. The ASSIGNED TO column shows the assignment of tasks to individual staff members, as defined in the workflow.

Staff View of a Building Permit Workflow Route Display (real-time status) E.2.1.4 Plan Reviews
Citizenserve provides collaborative plan review processing. You can create customized workflows that mimic your plan review process and digitally and visually track plan review status, comments, and resubmittals. Workflow status can be tracked internally by City staff, with real-time updates, while the customers, contractors, and engineers can check on the status of a permit and any associated plan reviews on the portal. Plan review comments, automatically generated from comments entered in Citizenserve’s integrated Electronic Plan Review tool, are available from the portal, and email and text notifications let your applicants know when a new set of comments and markups are available.

Each application type can have a specific review route or workflow route, and each workflow route can contain different activity types, assignments, and notifications; activities can be assigned to occur linearly or in parallel. An unlimited number of workflow activity types can be created in Citizenserve. Each activity can have a specific form or custom fields and template outputs. A plan

review activity can be completed and a template email generated to be sent to the contractor or others involved in the project.

Documents can also be attached to parcels, applicants, and permits.

Citizenserve subscriptions include robust and flexible Electronic Plan Review tools to enable professional reviews. Our review tools include tools to measure areas and linear distances and accurately scale drawings. The markup tool supports electronic plan comments by adding notes, standard comments, highlights, measurements, and other annotations. Each user can enter individual notes, highlights, measurements, stamps, and other annotations; the markup shows who made the entry and can filter entries to show layers that reflect all, some, or only a single user’s markups.

Measure Areas and Linear Distances with Citizenserve’s Review Tools

The Citizenserve engagement manager will configure electronic plan review comments for each department; comments can be tied to State and local codes, and maintenance of the comments is included as part of Citizenserve’s unlimited support. The below figure shows one example of a partial Common Comments Book that has been configured for a building department; plan reviewers can quickly select the applicable comments. Plan review comments are automatically generated, date and time stamped, and available to applicants from the portal.

Create Customizable Custom Lists of Electronic Plan Comments for Each Department

Create and Share Custom Stamps
E.2.1.5 Communication with Applicants
Staff can communicate with an applicant for a permit in multiple ways. The application workflow can be configured to send emails at designated points in a workflow; for example, a review activity can be completed and a template email generated to be sent to the applicant and any other people involved in the project. Emails can be edited prior to sending.

All emails sent from Citizenserve can be configured to appear as if they were sent from the City’s email system (the “From” information will show the associated user’s or other assigned City email address) and will be stored as a document in the associated case file. Ad hoc emails can be written and sent anytime, with a copy of the email stored on the documents tab.

Another means of communicating with applicants is through the portal. The portal can be configured so that customers who submit permit applications have access to the status of their applications. The below screen shot shows the options that have been configured in a dropdown to enable a customer from the My Requests screen to view all permit, business license, and development project applications; code complaints; and requests; currently the option for View My Permits is selected. Please note that the drop-down is fully customizable to meet the City’s requirements.

My Requests Screen Available to Customers from the Portal Below is a screenshot that shows a partial view (due to space constraints) of the View Permit screen that is accessible by a customer from the portal; the tabs for Permit, Review, Documents, and Inspections show the status information that is available real-time to the applicant. It’s easy for staff and customers to collaborate during plan review and other application steps through the information, documents, and inspection requests on the online portal, or through staff emails and letters generated within Citizenserve. Because the portal and Citizenserve modules all use the same database, data entered and documents uploaded by staff for permits and inspections are immediately available to the applicant on the portal, and applications, documents, and data entered by the applicant are immediately available to staff.

Online Portal View Permit Screen
It’s also easy for an applicant to identify and access review comments. The below screen shows the Reviews tab that an applicant has accessed from the portal for a rezoning permit; the blue VIEW COMMENTS hyperlinks indicate there are comments from the Engineering Application Review, Public Works Review, and Planning & Zoning Application Review. Clicking on a hyperlink displays the comments, which are automatically generated from comments entered in Citizenserve’s integrated Electronic Plan Review tool.

Reviews Tab on the Portal
Another easy way for contractors and citizens to communicate from the portal is through the Message feature. The below screen shot shows both the Leave message link that enables the portal user to send messages to City staff and the Messages link that enables the portal user to retrieve their messages from City staff.

Messages function enables portal users to leave and retrieve messages When a portal user sends a message from the portal, the staff member to whom the message is addressed will see an icon notification in their Citizenserve dashboard that shows the number of unread messages they have; this number will automatically increment when a message is sent and decrement when a message is read. When a City staff member sends a message, the portal user can click on a link from the portal to retrieve the message:

Example of a staff message sent to a portal user

One critical feature in Citizenserve is the ability to set User Notifications and Assignments for each permit and case type so staff and departments are notified when citizens, contractors, and businesses take action on the portal. For example, if a staff member requests a revised building plan document, the notification matrix will let the staff member know when the document is uploaded. Without notices of actions taken on the portal, the staff would have to keep checking the file for the uploaded document or worse – forget to check, resulting in a call from the contractor wondering why their permit has not been issued.

Sample Citizenserve User Notifications and Assignments Configuration Screen (Permitting) E.2.1.6 Permit Document Issuance
An unlimited number of permit documents can be created, including permits, placards, Certificates of Occupancy, etc. Inspectors can create documents from the field that are automatically attached to the case, including photos, notices of violation, any certificates, or other documentation generated during an inspection. Any of the documents can be generated in the field and emailed using an iPad or other mobile device or printed with a Bluetooth printer.

The engagement manager will work with the City during implementation to build all documents that will be issued from Citizenserve and identify points in the workflows where the documents are generated and the conditions for issuance. We will include the text, graphics, and fields required by the City; we can either replicate existing documents (e.g., a specific Permit), or can use the existing document as a starting point and include changes or improvements.

Documents can be designated to be placed on the portal so the applicant can download the documents for review and printing.

E.2.1.7 Inspection Tracking and Scheduling
Citizenserve provides a single point of inspection management and assignment. Customers can request inspections from the portal; inspections will not be scheduled until staff approve the request. We will configure your inspection types during implementation; customers can select the desired date of the inspection and, if desired, you can also configure inspection time ranges for selection. Automatic notifications of inspection requests can be configured.

Customers can request an inspection from the portal; the inspection types are customizable

You can configure the inspection request form with inspection time ranges (optional) Citizenserve has a built-in device and browser independent calendar feature that allows inspections and tasks to be easily assigned and managed. Inspectors can select a setting to email them a calendar invitation when an inspection is scheduled. The email contains an ICS file that adds an appointment to the inspector’s Outlook calendar, similar to how appointments and meetings created in Outlook are sent from these calendars.

Citizenserve supports the creation of an unlimited number of inspection types, including building, engineering, and code inspections. Citizenserve can also manage annual inspections, such as annual fire or rental housing inspections. Each inspection type can be set up as a custom form with template outputs such as an inspection report. Templates can be created as letters, emails, or any other combination of text and graphics. Forms and documents can be changed, and configuration changes made, on the fly with no system downtime. Individual checklists can be created for each different inspection type.

Citizenserve is device and browser independent, so your inspectors can access the full functionality of Citizenserve from the field. Any information entered in the field is immediately available to staff in the office, and vice versa; no synching of data is required. Citizenserve’s offline inspection capability enables inspectors to log inspection data from the field, even when cell service is unreliable.

As a fully mobile solution, inspectors are notified of inspections due and can look up property ownership information, fill out an inspection report, add violations, take and attach photos, mark up images, generate tickets or notices of violation, and schedule re-inspections – all in the field from a laptop, iPad, or other mobile device. Your inspectors can write tickets for violations from the field using a mobile device, provide a signature, and print tickets using a Bluetooth printer. Photos can be added directly from device cameras.

Your inspectors can select from multiple code sections, including building, fire, health, or environmental codes. As part of Citizenserve’s unlimited support, we will ensure that both your building and non-building codes are kept current. Inspectors can also add inspection comments using speech-to-text from iPads and other devices that support this feature.

Citizenserve provides the ability to view the locations of your inspections due and enables violations and tickets to be easily displayed for inspectors and other staff on maps or other management reports. Google Maps and all associated functionality is built into Citizenserve.

Google Maps acts as the viewable map the data is presented on. Users can view or look up inspections due on a map. We have included a one-time load of the City’s parcel data; parcel data can be retrieved by clicking on the map layer.

The following pages show an example inspection conducted from an iPad.

In this scenario, the
inspector opens
Citizenserve on his iPad
and assigns himself to
an inspection.

Staff can customize
their dashboards to
display appointments,
tasks, key metrics, etc.

The inspector completes the
inspection from the field. He
can copy comments from a
previous review, open the
common comments book, or
add manual comments.

The inspector can also
generate a comment from his
iPad by using voice-to-text.

The inspector
can easily
generate and
attach photos
from his mobile
device while in
the field.

The inspector can
preview and edit the
inspection report prior
to emailing it from the
field.

This report includes an
attached photo taken on site
and the inspector’s comments.

E.2.2 Planning & Zoning
Citizenserve planning & zoning software completely automates the processes associated with application, review, routing, inspections, resubmittals, and public notification. An unlimited number of application types can be created. Citizenserve’s planning & zoning module shares very similar functionality to the permitting module. Applicants can submit applications that include multiple parcels and addresses, attach site plan documents, pay application fees, view the status of their applications, and provide resubmittals and associated documents through the online portal. Citizenserve tracks the date and time of each plan submission.

We will configure your planning & zoning applications to meet the requirements of the City; below is an example of a drop-down menu configured with specific application types:

Example Planning & Zoning Applications (fully configurable) Applications are automatically routed to the appropriate reviewers based on your unique workflow routes. Citizenserve’s calendar functions are flexible; workflows can be configured to set different dates in the workflow according to algorithms, while users with the proper security can override these dates if needed. Citizenserve’s user friendly calendars enable staff and supervisors to view individual or consolidated schedules to enable decision making and task prioritization and scheduling. You can track due dates for public notices and legal advertisements based on the hearing dates you select and can create templates for notification of meetings. A dynamic list of meeting dates can be posted on the portal.

Plan reviewers have access to searchable electronic reference materials including building code handbooks, GIS layers, and property history. Citizenserve’s review notifications work the same for the permitting and planning & zoning modules; applicants are notified when reviews are completed and review comments are available and can access each reviewer’s comments from the portal. Notification emails can also be configured to include comments, if desired.

Citizenserve organizes property data to enable users to quickly access information on the files, permits, licenses, inspections, violations, contacts, attached documents, notes, addresses, and zoning for a property. Pending planning & zoning applications are easily identified.

You can post any report on the portal to share information with the public. We will work with the City to determine any planning and zoning reports that will be placed on the portal, the fields/information they will contain, and any relevant search conditions. Portal reports enable the public to obtain the information they need without staff assistance, such as project lists and related information and meeting schedules.

Property Record

E.2.3 Code Enforcement
Citizenserve code enforcement software completely automates the process of routing complaints, opening cases, scheduling inspections, recording violations, generating case forms, and coordinating resolutions. Citizens can enter complaints and check on the status from the online portal. Property ownership, inspection results, photos, notices, violations, and notes become an electronic record of each case. The code enforcement module is part of Citizenserve’s integrated solution, so code violations are visible in other modules such as the permitting and licensing modules. Similarly, business licensing and permit information can be accessed from code enforcement files when these modules are configured.

Citizenserve’s robust case management capabilities enable code enforcement cases to be created with multiple violations, and each violation can be tracked and resolved separately. An unlimited number of contact types can be associated with a case, and each person or entity can have a different association with the case. An unlimited number of notice or letter forms can be created; each can be completely customized and can initiate database processes such as fee assessment or file status changes. Code enforcement case processes can take a case from courtesy notice, citation, and abatement, to court, fine, lien, payment, and resolution.

We will work with the City to configure business rules in Citizenserve to automatically route complaints to the appropriate department for quick action. We can build violation types to reflect State and City ordinances, and maintenance of violation types is included in our unlimited support. Code cases can be prioritized and escalated.

Inspections can be scheduled automatically according to complaint type or can be added manually. As a fully mobile solution, code enforcement inspectors are notified of inspections due and can look up property ownership information; enter their findings from an inspection; add violations; add freeform notes; take and attach photos; generate tickets, notices of violation, or warnings; close violations after verifying the required fix; and schedule reinspections – all in the field from a tablet or laptop. Enforcement documents and forms can be generated in the field using an iPad or other mobile device and Bluetooth printer. Citizenserve’s offline inspection capability enables code inspectors to log inspection data from the field, even when cell service is unreliable.

We will work with the City to determine the reporting required for code cases. Each municipality has individual requirements for the documentation that is acceptable when presenting a code case. All the data, documents, photos, and history related to a code case are available for reporting; we will work with the City to configure court reports to include the required information, documents, and attachments.

E.2.4 Licensing (Optional Module)
A Citizenserve subscription includes all modules, including the licensing module. Citizenserve licensing software automates the application, payment, review, and renewal of business, contractor, and other licenses. An unlimited number of license applications can be created with an unlimited number of custom fields and one or multiple review or workflow routes. All Citizenserve forms can include dynamic fields, which means a license application can adapt depending upon the answers provided by the applicant.

Applicants can submit applications, upload copies of required documents, check on the status of applications, securely pay application fees, and download and print their licenses through the Citizenserve online portal. Citizenserve’s notifications feature enables you to configure notifications for your staff when license applications are submitted online. You can create customizable deficiency checklists based on application types and quickly generate and email Deficiency Notices. License documents can be configured with mandatory or warning conditions.

If an inspection is required before issuance, they can be added to the license workflow and Citizenserve can automatically notify your inspectors of pending applications and required inspections. Inspections for licenses can be requested from the online portal. Upon final approval, you can generate License Certificates and ID cards that can be mailed, emailed, or downloaded from the online portal. An unlimited number of inspection types with custom forms and fields can be set up in Licensing.

When it comes time for renewal, you can create batch email or mail renewal notices quickly.

Custom renewal processes can be created, and renewal letters can direct business owners to the online portal for renewal and payment. Citizenserve can be configured to automatically calculate penalties and interest for late renewals. License holders can submit required documentation such as proof of identity and insurance verification through the online portal as part of their license renewals.

Workflows can be easily configured and changed in Citizenserve, and users can quickly identify the status of each of the steps in business license workflows. Citizenserve’s role-based security enables you to decide who can view the information and feedback. Citizenserve maintains a complete, timestamped history of all actions taken on licenses applications.

The below example shows the Review steps in the workflow for a business license. The application has completed the Application Intake step and is awaiting License Application Review by the Planning and Zoning, Conservation, and Building Departments before the Review is completed by the Business Licensing Department.

Business License Route Display
Customers who submit license applications or renewals can check on the status and, if required, request inspections through Citizenserve’s online portal. The below screen shot shows the View License screen from the online portal; the customer who is logged in has accessed the Reviews tab to see the status of the reviews for a license application.

VIEW LICENSE Screen from the Online Portal (Reviews Tab) E.2.5 Request Tracking (Optional Module)
Citizenserve request tracking software automates the assignment, routing, and fulfillment of your citizens’ service requests. Citizens can submit requests on the City’s website through the Citizenserve online portal. With configurable automatic routing based on request type, appropriate staff are notified and can respond to a citizen’s request immediately. City staff can communicate with your citizens effectively and efficiently using Citizenserve’s automatic notifications, automated letters, and email templates.

Example Request Submission from the Online Portal
Example of Request Types (fully customizable)
E.2.6 GIS
Google Maps and all associated functionality (e.g., Google Street View) are built into Citizenserve; Google Maps acts as the viewable map the data is presented on. We have also included a one-time load of the City’s parcel data.

Users can use Citizenserve’s mapping functions from any device to track inspections and other tasks from any module, including permitting, planning & zoning, licensing, code enforcement, and request tracking. Users can display all tasks assigned to a specific user, filter by types of tasks, and filter by the type of inspection or review. Users can also create permit and planning project applications by searching for addresses from a map, either by entering an address or dropping a pin.

Citizenserve Map View of Due and Overdue Tasks
E.2.7 Reporting and Dashboards
Reporting Capabilities
While Citizenserve has a robust list of standard reports, the majority of customers request custom reports to meet individual business decisions and processes. The Citizenserve engagement manager will provide guidance to the City’s team members and different functional groups (Community Development, Fire, Finance, etc.) on the iterative process of identifying and designing the reports by functional area, including leveraging reporting and best practices from other customers. Each Citizenserve subscription includes the development of an unlimited number of custom reports during the implementation and after launch.

Citizenserve reports can be tabular, maps, and charts. We will work with the City during implementation to identify and develop the required reports; post go live the City’s subscription includes the development of an unlimited number of additional custom reports.

The average turnaround time for Support to provide a custom report is less than one day.

Citizenserve reports are rendered in HTML and the software has built-in features to interactively display data. HTML can be used within the reports; for example, a link to a GIS or a graphic displaying status can be included within a report. The reports are interactive; a click on a map report will show the underlying tabular information and provide a link to the underlying

file, such as a permit. Citizenserve also supports merge reports where the information from the report is merged with a template letter or email; merge reports can save a copy of the letters generated to the respective files. Tabular reports can be exported to CSV/Excel format for input into other systems. Any report can be saved as a PDF for archiving.

Reports can also be used to create special features, such as a property zoning lookup. Reports can perform processing, such as a report that generates invoice statements, late fees, or penalties. All reports can be put on the online portal for public use, and reports can be placed anywhere on the portal pages.

There is a built-in end-user reporting wizard in Citizenserve that allows non-technical users to design their own reports and, if desired, share the reports with others. The reporting tool allows users to report on any fields in the database. End users can create their own tabular, map, chart, and merge reports and do not require knowledge of SSRS or Crystal Reports.

Below is an example Permits Issued map report from Citizenserve:

Sample Citizenserve Map Report
Citizenserve also has a robust offering of standard reports. Don’t see the report you need? You can create your own report with Citizenserve’s reporting wizard, or have a custom report developed for you by a Citizenserve Support team member in less than a day.

Citizenserve Standard Reports (page 1) Citizenserve Standard Reports (page 2) User/Role-Based Dashboards
Citizenserve provides multiple dashboards to enable your users to quickly obtain the information they need. Dashboards are very easy to configure and change by simply selecting the desired metrics from a list of available metrics, or Citizenserve will create any custom metric containing the data a user requests as part of our unlimited support. Four types of metrics are available: chart, report, single, and trend metrics. An example of a custom metric is “Permits with an Open Status of more than 7 days.”
We have provided one example of a dashboard below for Lucas Andrews, a code enforcement supervisor. Lucas can filter tasks by due date or status, view and open a list of tasks assigned to him, and toggle to see metrics on completed code inspections (first figure). As a supervisor, Lucas also has access to a list of unassigned tasks, with color used to show different task statuses such as overdue (second figure). The items in blue indicate the availability of drill down information for each item.

Sample Citizenserve Dashboard for a Code Enforcement Supervisor (top of dashboard)

Sample Citizenserve Dashboard for a Code Enforcement Supervisor (bottom of dashboard)

Clicking on one of the tasks in his task list opens the relevant code case and activity information:

Code Case Re-Inspection Assigned to Lucas Andrews
User dashboards are flexible and can be configured to meet the specific needs of individual users filling different roles; for example, a development review team member can configure their dashboard with information relevant to their role, while a code enforcement officer can configure their dashboard with entirely different information.

Each user can add metrics and configure their individual dashboard to display the metrics of interest, and it’s easy to request custom metrics from Citizenserve’s Support Center, at no additional charge.

Each User Can Add Metrics to Individual Dashboards
Each User Can Configure Individual Dashboards
E.2.8 User Access and Control
Security in the system is role-based. All Citizenserve file types, permit types, license types, activity types, and templates have a scope that can be shared for sub-departments or departments only. Departments set up roles such as manager, read-only, administrator, etc.

Roles are added to users and the rights for each department and sub-department roll up into a security matrix for each user. Specific rights can also be controlled for access to different

application features, such as Code Compliance or Permitting. The ability to access fee tracking and edit payments are also available, as well as the ability to edit and add properties.

Sample Citizenserve User Setup, Including Role Assignment Each department/sub-department can set up roles that are assigned to users. Each department can have different roles and assign rights to create, view, modify, delete, delete file, edit closed files, edit completed items, assign activities, and accept activities.

Sample Citizenserve Roles Screen

Sample Citizenserve Role Setup Screen (Manager – Building Role) E.2.9 Mobile Access
Citizenserve is fully functional in the field: there is no distinction between desktop or mobile device users, and your users do not need to install an app. Citizenserve uses a device and browser independent architecture. There is no software required on the local desktop or device, and no separate subscription to access Citizenserve from the field. Citizenserve’s offline inspection capability enables inspectors to log inspection data from the field, even when cell service is unreliable. All Citizenserve forms use a responsive design, which means the forms morph into the available form factor, automatically resizing to fit the user’s device.

Activities that can occur from the field include:

Inspections. For inspections required for permits and licenses, an inspector can receive an inspection request while in the field using a tablet, laptop, or other mobile device; complete the inspection while onsite; fill out the inspection form; and generate an inspection report for emailing from the field or mailing when back in the office. Inspectors can look up property ownership information, add violations, take and attach photos, generate tickets or notices of

violation, and schedule re-inspections – all in the field from a mobile device. Citizenserve’s security rules apply to inspections and can be configured to prevent unauthorized persons from signing off on an inspection. Data entered in the field is immediately available to staff in the office, and vice versa.

Code Enforcement. Code inspectors are notified of inspections due and can look up property ownership information, add violations, take and attach photos, generate tickets or notices of violation, and schedule re-inspections while in the field from a tablet or laptop. Data entered in the field is immediately available to staff in the office, and vice versa. Enforcement documents can be generated in the field using an iPad or other mobile device and Bluetooth printer.

Online Portal. Citizens, contractors, business owners, and other constituents can access the full functionality of the online portal from any mobile device. Constituents can submit applications, check on status, securely pay fees, request inspections, and all other portal functionality from their mobile devices. Portal updates are immediately available to staff in the office.

Full Staff Use of Citizenserve. Today’s mobile workforce means that staff are not always working from the office. The full functionality of Citizenserve is available from any device, including any mobile device. Staff who are on-the-go can access and use Citizenserve’s full capabilities from iPads, Android devices, laptops, and mobile phones. All Citizenserve forms use a responsive design, which means the forms morph into the available form factor, automatically resizing to fit the user’s device. Data entered from a mobile device is immediately available to staff in the office, and vice versa – no synching required.

SECTION F – CITIZENSERVE PRICING
We provide fixed price bids for all our projects. We have provided the completed Attachment C: TCO Pricing spreadsheet as a separate attachment. We have also included a description of each of the cost elements of a project and a cost breakout for subscriptions and implementations, which are priced by the number of named users, as well as project management and systems integration.

F.1 Attachment C: TCO Pricing
We have included the City’s Attachment C: TCO Pricing spreadsheet as a separate attachment.

F.2 Annual Subscription Fees
Citizenserve is only offered as an annual subscription. Subscription pricing is tiered based on number of users. A Citizenserve subscription includes all the Citizenserve modules:
• Permitting,
• Planning & Zoning,
• Code Enforcement,
• Licensing, and
• Request Tracking.

In addition, a subscription includes the electronic markup tool, online portal, and document repository with unlimited storage.

A subscription includes maintenance and unlimited support; the City will never be charged a separate maintenance or support fee. Administrative support is also included in the subscription. Citizenserve’s unlimited support extends to addressing any issues, setting up new and improving existing processes, setting up new workflows, adding new permits and licenses, adding new fee structures, writing custom reports, user training, and configuring new features.

A few additional clarifications on the annual subscription pricing:
• A subscription is NOT required for the online portal; the City will not be charged for citizens, businesses, contractors, and other constituents who use the portal. • A subscription includes mobile access to Citizenserve; no separate application is required.
• Annual subscriptions are priced by named user. The City can add users at any time; subscriptions are prorated to the term of the subscription.

Number of Users Annual Cost Per Named User
5 (5 user minimum) $2,700
6 - 10 $2,400
11 - 24 $2,100
25 - 49 $1,800
50+ $1,500
The City specified 15 users; the annual subscription cost per user is therefore $2,100. If the City requires a different number of users, the above subscription pricing matrix can be used to determine the annual cost of Citizenserve subscriptions.

F.3 Implementation, Configuration, and Online Training
Implementation, configuration, and instructor-led online (web conferencing) training are provided for a flat, one-time fee of $1,500 per named user. If the City later adds users to the subscription, there will be a one-time charge of $1,500 for each new user.

F.4 Project Management
We provide a fixed price for project management. The Citizenserve project manager will ensure the requirements of the City are met; oversee the agile implementation process; and provide communication, scope, schedule, resource, change, issue, and quality management.

F.5 Systems Integrations
We have provided pricing for the following integrations:
• InvoiceCloud payment processor,
• One-time load of the City’s parcel data, and
• Munis nightly payment file.

If the City decides it does not require one or more of the listed integrations, the corresponding price can be removed from the fixed price bid.

Systems Integration Fixed Price
InvoiceCloud Payment Processor $0
One-time Load of City’s Parcel Data $2,500
Munis Nightly Payment File $0
Total Integration Price $2,500

SECTION G – DRAFT PROJECT SCHEDULE
We have provided a draft project schedule and project work plan in Section B.3.

SECTION H – STATEMENT OF EXCEPTIONS
We have the following exceptions to the City’s Attachment A – Draft Agreement – Revised

12.16:

City incurs to retain the contractor and to repair or replace the non-compliant Service and the City may deduct these costs from any amounts otherwise due Vendor under this Agreement.” Page, 9, Clause 10.2. Please replace “To the extent that such Vendor prior developed and proprietary materials are included in the Services, City shall have a perpetual, non-exclusive license to use the proprietary materials as part of the Services, such that City may copy and disseminate the Services and create derivative works therefrom, as appropriate and as required by City.”
with “To the extent that such Vendor prior developed and proprietary materials are included in the Services, City shall have a subscription to use the proprietary materials as part of the Services for the duration of the City’s subscription. The Services will be available to the named users on the City’s subscription.”
Pages 9 – 10, Clause 10.3. Please replace “Vendor agrees that all Services, which means and includes all reports, designs, diagrams, studies, conclusions, recommendations, analyses and other materials developed, generated or produced by Vendor pursuant to this Agreement shall be owned by and shall be the exclusive property of City for use as a contribution to a collective work, and considered a "WORK MADE FOR HIRE" as that term is defined for copyright and other purposes. Vendor hereby assigns all copyrights, patents, service marks and trademarks and all other intellectual property rights of Services and all software, documentation, and other products and materials related to the Services and supplied to City finally and irrevocably to City, and Vendor agrees to execute any and all documents necessary to accomplish such assignment and/or to allow City to register any patent, service or trade mark, or copyright arising from the Services performed pursuant to this Agreement.” with “Vendor agrees that all Services, which means and includes all reports, designs, diagrams, studies, conclusions, recommendations, analyses and other materials developed, generated or produced by Vendor pursuant to this Agreement shall be owned by and shall be the exclusive property of City for use as a contribution to a collective work, and considered a "WORK MADE FOR HIRE" as that term is defined for copyright and other purposes. Vendor hereby assigns all copyrights, patents, service marks and trademarks and all other intellectual property rights of Services and all software, documentation, and other products and materials related to the

Services and supplied to City finally and irrevocably to City, and Vendor agrees to execute any and all documents necessary to accomplish such assignment and/or to allow City to register any patent, service or trade mark, or copyright arising from the Services performed pursuant to this Agreement.”

whole or in part at any time by written notice thereof to Vendor, whether or not Vendor is in default.”
With “The City may, at its option, terminate the Agreement in whole or in part with 60 days’ notice by written notice thereof to Vendor, whether or not Vendor is in default.”

SECTION I – ADDITIONAL INFORMATION
We have included the following additional information:
• Dun & Bradstreet Report, and
• Example Training Syllabi.

Credit Evaluator Plus

ONLINE SOLUTIONS LLC
D-U-N-S: 13-816-7007
ADDRESS: 1101 E Warner Rd Ste 160, Tempe, AZ, 85284, United States Date: 11/05/2022

RISK ASSESSMENT

SCORES AND RATINGS
Max. Credit Recommendation
US$ 45,000
PAYDEX® SCORE
80 LOW RISK

MAXIMUM CREDIT RECOMMENDATION
Overall Business Risk
LOW LOWMODERATE MODERATE MODERATEHIGH HIGH
Maximum Credit Recommendation
US$ 45,000
The recommended limit is based on a low
probability of severe delinquency.

Dun & Bradstreet Thinks...
ˇ Overall assessment of this organization over the next 12 months: STABLE CONDITION ˇ Based on the predicted risk of business discontinuation: LIKELIHOOD OF CONTINUED OPERATIONS ˇ Based on the predicted risk of severely delinquent payments: VERY LOW POTENTIAL FOR SEVERELY DELINQUENT PAYMENTS PAYDEX SUMMARY ®
3 Months
Low Risk (100) High Risk (1)
24 Months
80 Low Risk (100) High Risk (1)
PAYDEX® Based on 24 months of data
80 Low Risk (100) High Risk (1)

Based on a D&B PAYDEX of ® < Risk of Slow Pay
LOW
Payment Behavior
Pays On Time
Business and Industry Trends 7372 - Prepackaged software services Industry Median Industry Upper Industry Low ONLINE SOLUTIONS LLC 100
90 80
70 60
50 40
30 20
10 0
DEC
2020
JAN
2021
FEB
2021
MAR
2021
APR
2021
MAY
2021
JUN
2021
JUL
2021
AUG
2021
SEP
2021
OCT
2021
NOV
2021
DEC
2021
JAN
2022
FEB
2022
MAR
2022
APR
2022
MAY
2022
JUN
2022
JUL
2022
AUG
2022
SEP
2022
OCT
2022
NOV
2022

TRADE PAYMENTS
TRADE PAYMENTS SUMMARY Based on 24 months of data
Overall Payment Behavior
0 Days Beyond Terms
Highest Now Owing: US$ 50
% of Trade Within Terms
100%
Total Trade Experiences: 6
Largest High Credit: US$ 1,000
Average High Credit: US$ 525
Highest Past Due
US$ 0
Total Unfavorable Comments : 0
Largest High Credit: US$ 0
Total Placed in Collections: 0
Largest High Credit: US$ 0

TRADE PAYMENTS BY CREDIT EXTENDED
$ CREDIT EXTENDED % OF PAYMENTS WITHIN
TERMS # PAYMENT EXPERIENCES TOTAL & DOLLAR AMOUNT
OVER 100,000 0% 0 $0
50,000 - 100,000 0% 0 $0
15,000 - 49,999 0% 0 $0
5,000 - 14,999 0% 0 $0
1,000 - 4,999 100% 1 $1,000
UNDER 1,000 100% 1 $50

EVENTS

LEGAL EVENTS
The following Public Filing data is for information purposes only and is not the official record. Certified copies can only be obtained from the official source.

SUITS
TOTAL 0

LAST FILING DATE -

JUDGEMENTS
TOTAL 0

LAST FILING DATE -
LIENS
TOTAL 0

LAST FILING DATE -

UCC FILINGS
TOTAL 4
LAST FILING DATE 05/15/2017
General: The public record items contained in this report may have been paid, terminated, vacated or released prior to the date this was reported. This information may not be reproduced in whole or in part by any means of reproduction.

UCC Filings: There may be additional UCC Filings in the D&B file on this company which are available by contacting 1-800-234-3867.

Suits, Liens, Judgements: There may be additional suits, liens, or judgements in D&B's file on this company available in the U.S. Public Records Database that are also covered under your contract. If you would like more information on this database, please contact the Customer Resource Center at 1-800-234-3867.

Lien: A lien holder can file the same lien in more than one filing location. The appearance of multiple liens filed by the same lien holder against a debtor may be indicative of such an occurrence.

COMPANY PROFILE

COMPANY OVERVIEW
Named Principal

JULIE LANGDON, MEMBER
Age (Year Started)
19 years (2003)
Employees
19 Business Form
Partnership
Annual Sales
-
Line of Business
Prepackaged software services
SIC
7372
©Dun & Bradstreet, Inc. 2022. All rights reserved.

Privacy Policy Terms of Use

Permit Process Overview
- 1 -
Overview of the Permit Process
Contents
Quick Searching .......................................................................................................................................... 3 Searching..................................................................................................................................................... 3 Your Citizenserve Dashboard...................................................................................................................... 3 Viewing Your Calendar................................................................................................................................ 4 Create a Permit Internally (over the counter)............................................................................................... 4 Application Intake ........................................................................................................................................ 4 Review – Approved...................................................................................................................................... 5 Review – Revise and Resubmit................................................................................................................... 5 Final Review Pass, No Balance Due ........................................................................................................... 6 Final Review Pass, Balance Due................................................................................................................. 6 Final Review Fail.......................................................................................................................................... 6 Fees and Payments..................................................................................................................................... 7 Schedule Inspections................................................................................................................................... 7 Close Permit ................................................................................................................................................ 7 Run, Modify, Print, and Export a Report to Excel ........................................................................................ 8 Create and Share a Report.......................................................................................................................... 8 Submit a Support Request........................................................................................................................... 8 Check on a Support Request....................................................................................................................... 9

Permit Process Overview
- 2 -

Inspection Processes Overview
- 1 -
Overview of the Inspection Process
Contents
Quick Searching .......................................................................................................................................... 2 Searching..................................................................................................................................................... 2 Your Citizenserve Dashboard...................................................................................................................... 2 Viewing Your Calendar................................................................................................................................ 3 Schedule Inspection .................................................................................................................................... 3 Perform Inspection – Pass........................................................................................................................... 3 Perform Inspection – Fail............................................................................................................................. 4 Submit a Support Request........................................................................................................................... 4 Check on a Support Request....................................................................................................................... 4

Agenda Item No: 8.e.

MEETING DATE/TIME: 3/15/2023
ITEM NO: 2023-2453

AGENDA SUMMARY REPORT
SUBJECT: Approval Notice of Completion for Ghilotti Construction Co. for the Dora Street Utility Improvement Project, and Direct the City Clerk to File the Notice of Completion with the County Recorder.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:

1. PLANS Spec 19-01 Dora Utility Improvement

2. NOC Attachment
Summary: Council will consider approving the Notice of Completion for the Dora Street Utility Improvement Project, Specification 19-01, and approve final payment of the 5% retention to Ghilotti Construction Background: The Public Works Department has completed the water and sewer utility replacement, pedestrian and sidewalk improvements and ADA accessibility, bike lanes and street striping between Mill Street and Grove Street.

Discussion: At the April 20, 2022 City Council meeting, Council awarded the Dora Street Utility Improvement Project to Ghilotti Construction Co. in the amount of $4,376,766.45. The contract price was based on the engineer’s estimate provided in the bid package.

The project cost increased due to project actuals and additional construction services that were not included in the original contract but found necessary during the course of project work. This included additional concrete drain inlets, extension of utility replacement, additional curb and gutter work as well as additional striping for pedestrian visibility and safety. The total project cost is $5,160,278.55.

The Plans and Specifications are included as Attachmnent 1, and the Notice of Completion (NOC) is included as Attachment 2.

Recommended Action: Approve Notice of Completion for the Dora Street Utility Improvement Project, Specification 21-05, and direct the City Clerk to file the Notice of Completion with the County Recorder.

BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 25224220.80230.18127: $75,474.33 84027221.80230.18127: $58,943.33 PROPOSED BUDGET AMOUNT:

FINANCING SOURCE:

PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122225
COORDINATED WITH: Andrew Stricklin, Associate Engineer, and Tim Eriksen, Director of Public Works DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to automobiles.

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
G-001 COVER PAGE DORA STREET UTILITY IMPROVEMENT PROJECT SPECIFICATION NO. 19-01 UKIAH, CALIFORNIA DORA STREET BETWEEN WEST MILL STREET & GROVE AVENUE JANUARY 2021 AREA MAP LOCATION MAP APPROVED BY: TIMOTHY E. ERIKSEN, P.E. DIRECTOR OF PUBLIC WORKS / CITY ENGINEER DATE: APPROVALS DESIGNED BY: ANDREW R. STRICKLIN

ASSOCIATE ENGINEER / PROJECT MANAGER
DATE:

NOT FOR BIDDING PURPOSES
ATTACHMENT 1

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
G-002 CONSTRUCTION NOTES SPECIFICATION NO. 19-01 UKIAH, CALIFORNIA DORA STREET BETWEEN WEST MILL STREET & GROVE AVENUE JANUARY 2021 DORA STREET UTILITY IMPROVEMENT PROJECT GENERAL CONSTRUCTION NOTES: 1. ALL CONSTRUCTION SHALL CONFORM TO THE 2018 CALTRANS STANDARD PLANS AND SPECIFICATIONS, CITY OF UKIAH SPECIFICATIONS, CITY OF UKIAH STANDARD DRAWINGS, AWWA STANDARDS AND THE PROJECT CONTRACT DOCUMENTS. THE CONTRACTOR IS RESPONSIBLE FOR UNDERSTANDING ALL STANDARDS PERTAINING TO THIS PROJECT. 2. THE CONTRACTOR SHALL PROVIDE, PROCURE AND PAY FOR ALL PERMITS REQUIRED TO EXECUTE AND COMPLETE THE WORK. THESE INCLUDE, BUT ARE NOT LIMITED TO A CITY OF UKIAH ENCROACHMENT PERMITS, CURRENT CITY OF UKIAH BUSINESS LICENSE, AND A VALID AND PROPER CONTRACTOR'S LICENSE. ENCROACHMENT PERMITS MUST BE LOCATED ON THE JOB SITE DURING WHICH TIME CONTRACTOR IS WORKING THERE. 3. LOCATION OF UNDERGROUND UTILITIES SHOWN ARE APPROXIMATE ONLY AND BASED ON THE BEST AVAILABLE INFORMATION. CONTRACTOR SHALL NOTIFY UNDERGROUND SERVICE ALERT (U.S.A) A MINIMUM OF TWO WORKING DAYS PRIOR TO LOCATE ALL UTILITIES IN ADVANCE OF ANY EXCAVATION. DIAL (TOLL FREE) 811 OR 1-800-227-2600. 4. CONTRACTOR SHALL POTHOLE AND PHYSICALLY LOCATE THE EXACT HORIZONTAL AND VERTICAL LOCATION OF ALL UNDERGROUND UTILITIES A MINIMUM OF FIVE (5) WORKING DAYS IN ADVANCE OF ANY EXCAVATION TO DETERMINE THE LOCATION OF ANY POTENTIAL CONFLICTS. PROVIDE UTILITY TYPE, MATERIAL, HORIZONTAL LOCATION AND DEPTH BELOW EXISTING GROUND TO THE ENGINEER FOR REVIEW WITHIN ONE (1) WORKING DAY. IF UNMARKED UTILITIES ARE ENCOUNTERED, OR IF UNABLE TO LOCATE A MARKED UTILITY AFTER POTHOLING, THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THE OWNER OF THAT UTILITY AND THE ENGINEER. 5. CONTRACTOR SHALL NOTIFY ALL PUBLIC OR PRIVATE UTILITY COMPANIES 48 HOURS PRIOR TO COMMENCEMENT OF WORK ADJACENT TO EXISTING UTILITY LINES UNLESS ENCROACHMENT PERMIT SPECIFIES OTHERWISE. 6. THE CONTRACTOR SHALL PROTECT AND PRESERVE CITY MONUMENTS EXCEPT WHERE OTHERWISE SHOWN FOR REMOVAL. THE CONTRACTOR SHALL COORDINATE WITH THE ENGINEER 10 WORKING DAYS IN ADVANCE FOR REFERENCING OF EXISTING MONUMENTS TO BE DISTURBED. THE CONTRACTOR SHALL RECONSTRUCT DISTURBED MONUMENTS NOT SHOWN FOR REMOVAL IN ACCORDANCE WITH CITY STANDARDDRAWING NO. 140.

7. CONSTRUCTION MATERIALS AND EQUIPMENT SHALL BE NEW AND OF A QUALITY EQUAL TO THAT SPECIFIED OR APPROVED. WORK SHALL BE DONE AND COMPLETED IN A THOROUGH AND WORKMANLIKE MANNER.

8. WHENEVER ANY MATERIAL OR EQUIPMENT IS INDICATED OR SPECIFIED BY PATENT OR PROPRIETARY NAME OR BY THE NAME OF THE MANUFACTURER, SUCH SPECIFICATION SHALL BE CONSIDERED ASUSED FOR DESCRIBING THE MATERIAL OR EQUIPMENT DESIRED AND SHALL BE CONSIDERED ASFOLLOWED BY THE WORDS "OR APPROVED EQUIVALENT". THE CONTRACTOR MAY OFFER A MATERIAL OR EQUIPMENT WHICH SHALL BE EQUIVALENT IN EVERY RESPECT TO THAT SPECIFIED; PROVIDED THAT WRITTEN APPROVAL FIRST IS OBTAINED FROM THE DIRECTOR OF PUBLIC WORKS.

9. MATERIALS SHALL BE SO STORED TO ENSURE THE PRESERVATION OF THEIR QUALITY AND FITNESS FOR THE WORK. THEY SHALL BE SO LOCATED AND DISPOSED THAT PROMPT AND PROPER INSPECTION THEREOF MAY BE MADE.

10. THE CITY SHALL HAVE THE RIGHT TO TAKE POSSESSION OF AND USE ANY COMPLETED OR PARTIALLY COMPLETED PORTIONS OF THE WORK. NOT WITHSTANDING THE TIME FOR COMPLETING THE ENTIRE WORK OF SUCH PORTIONS WHICH MAY NOT HAVE EXPIRED; BUT SUCH TAKING POSSESSION AND USE

SHALL NOT BE DEEMED AN ACCEPTANCE OF ANY WORK NOT COMPLETED IN ACCORDANCE WITH THE PROJECT CONSTRUCTION DOCUMENTS. IF SUCH PRIOR USE INCREASES THE COST OF OR DELAYS THE

WORK, THE CONTRACTOR SHALL BE ENTITLED TO SUCH EXTRA COMPENSATION, OR EXTENSION OF TIME OR BOTH, AS THE DIRECTOR OF PUBLIC WORKS MAY DETERMINE.

11. CONTRACTOR AGREES TO ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR THE JOB SITE DURING

THE COURSE OF CONSTRUCTION OF THIS PROJECT, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY; THAT THIS REQUIREMENT SHALL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS; AND THAT THE CONTRACTOR SHALL DEFEND, INDEMNIFY, AND HOLD THE CITY AND

ITS REPRESENTATIVES HARMLESS FROM ANY AND ALL LIABILITY, REAL AND/OR ALLEGED, IN CONJUNCTION WITH THE PERFORMANCE OF THIS PROJECT.

12. ALL EXCAVATED MATERIAL SHALL BE DISPOSED OF AS GENERATED AND AT NO TIME SHALL THE CONTRACTOR PLACE EXCAVATED MATERIAL AT THE WORK SITE.

13. CONTRACTOR SHALL BE HELD RESPONSIBLE FOR ANY AND ALL DAMAGES TO EXISTING FEATURES, STRUCTURES AND UTILITIES DURING CONSTRUCTION. ALL DAMAGES SHALL BE REPAIRED/REPLACED AT THE CONTRACTOR'S EXPENSE AND TO THE SATISFACTION OF THE DIRECTOR OF PUBLIC WORKS.

14. ALL SEWER MANHOLES, MAINLINE CLEANOUTS AND WATER VALVES THAT ARE ON ACTIVE SYSTEMS

SHALL BE ACCESSIBLE TO CITY PERSONNEL AT ALL TIMES AND SHALL BE BROUGHT TO FINISH GRADE WITHIN 48 HOURS OF PAVING OR AT ENGINEER'S APPROVAL. ANY DAMAGES TO THE CITY OR OTHER UTILITIES CAUSED BY CONTRACTOR OPERATIONS SHALL BE THE CONTRACTOR'S RESPONSIBILITY.

15. CONTRACTOR SHALL VERIFY LOCATIONS, LEVELS, DISTANCES, AND FEATURES THAT MAY AFFECT THE WORK.SHOULD EXISTING CONDITIONS DIFFER FROM THOSE SHOWN OR INDICATED, OR IF IT APPEARS

THAT THESE PLANS, STANDARD SPECIFICATIONS, AND SPECIAL PROVISIONS DO NOT ADEQUATELY

DETAIL THE WORK TO BE DONE, CONTRACTOR SHALL NOTIFY THE ENGINEER PRIOR TO CONTINUING WITH ANY RELATED WORK. NO ALLOWANCE WILL BE MADE IN HIS BEHALF FOR ANY EXTRA EXPENSE

RESULTING FROM FAILURE OR NEGLECT IN DETERMINING THE CONDITIONS UNDER WHICH WORK IS TO BE PERFORMED. NOTED DIMENSIONS TAKE PRECEDENCE OVER SCALE.

16. CONTRACTOR SHALL PROVIDE AND MAINTAIN SUFFICIENT BARRICADES TO PROVIDE FOR THE SAFETY OF THE GENERAL PUBLIC TO THE SATISFACTION OF THE DIRECTOR OF PUBLIC WORKS.

17. THE CONTRACTOR SHALL MAINTAIN ADA COMPLIANT ACCESS TO ALL BUSINESSES IN THE PROJECT AREA FOR THE DURATION OF THE PROJECT. CONTRACTOR SHALL PROVIDE MINIMUM TWO (2) WEEKS NOTICE PRIOR TO CONSTRUCTION ACTIVITIES ADJACENT TO ANY BUSINESSES. NOTICES SHALL BE PROVIDED TOBUSINESS OWNERS AND PROPERTY OWNERS AND COORDINATED WITH THE CITY. PROVIDE A DRAFT NOTICE TO THE CITY FOR REVIEW A MINIMUM OF THREE (3) WEEKS PRIOR TO CONSTRUCTION ACTIVITIES.

18. CONTRACTOR SHALL NOTIFY THE DIRECTOR OF PUBLIC WORKS AT LEAST 72 HOURS IN ADVANCE OF COMMENCEMENT OF ANY PART OF THE WORK.

19. CONTRACTOR SHALL MAINTAIN REASONABLE ACCESS TO ALL DRIVEWAYS DURING CONSTRUCTION PER SECTION 7-1.03 AND 7-1.04 OF THE STANDARD SPECIFICATIONS.

20. CAUTION SHALL BE EXERCISED WHEN EXCAVATING WITHIN THE DRIPLINE OF ANY TREE SHOWN ON THE PLANS TO BE PROTECTED. ROOTS LARGER THAN 2 INCHES SHALL NOT BE CUT WITHOUT PERMISSIONFROM THE ENGINEER.

21. ALL LANDSCAPING AND IRRIGATION SYSTEMS OR OTHER PRIVATE OR PUBLIC IMPROVEMENTS DISTURBED BY THE CONTRACTOR SHALL BE REPAIRED OR REPLACED IN KIND AS DIRECTED BY THE ENGINEER.

22. CONTRACTOR SHALL PROVIDE RECORD DRAWINGS AT THE COMPLETION OF CONSTRUCTION PER CITY REQUIREMENTS. RECORD DRAWINGS SHALL ACCURATELY REFLECT ALL APPROVED CHANGES MADEDURING CONSTRUCTION AND THE LOCATIONS AND DEPTHS OF ALL EXISTING ACTIVITIES ENCOUNTERED.

23. COMPACT FILL AREAS AND TOP 12" OF CUT AREAS TO 95% OF MAXIMUM DENSITY AS MEASURED BY ASTM D1557. CONTRACTOR SHALL IMPORT OR EXPORT ACCEPTABLE MATERIALS AS NECESSARY.

24. ALL GRADES SHOWN ARE FINISH GRADES. ALLOW FOR VARYING THICKNESS OF BASE, PAVING, ANDCONCRETE IN PREPARING SUBGRADE.25. THE CONTRACTOR SHALL HAVE A CLASS "A" LICENSE.26. THE CONTRACTOR SHALL MAKE MINOR ADJUSTMENTS IN THE HORIZONTAL ALIGNMENTS OF THE ELECTRICAL CONDUITS AS NECESSARY TO PROVIDE 3 FT OF CLEARANCE.

EROSION CONTROL NOTES:

1. ALL EROSION CONTROL MEASURES SHALL CONFORM TO THE PROJECT WPCP, WATER POLLUTION CONTROL PROGRAM PREPARATION MANUAL (JUNE 2011), THE CONSTRUCTION SITEBEST MANAGEMENT PRACTICES MANUAL AND THE CONSTRUCTION SITE MONITORING PROGRAM GUIDANCE MANUAL.2. THE CONTRACTOR SHALL EXERCISE CARE DURING DEMOLITION AND EXCAVATION OPERATIONS TO MINIMIZE EROSION AND SEDIMENT TRANSPORT OFF SITE.

3. THE CONTRACTION SHALL CONDUCT ALL OPERATIONS SO AS TO PREVENT ANY UNNECESSARY DISTURBANCE OF SOIL OR EXISTING VEGETATION.

4. THE CITY IS RESPONSIBLE FOR COMPLYING WITH THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) GENERAL PERMIT NO. CAS000002 WASTE DISCHARGEREQUIREMENTS FOR DISCHARGES OF STORM WATER RUNOFF ASSOCIATED WITH CONSTRUCTION. CONSTRUCTION ACTIVITIES INCLUDE BUT ARE NOT LIMITED TO CLEARING,GRADING, EXCAVATION, STOCKPILING, AND RECONSTRUCTION OF EXISTING FACILITIES INVOLVING REMOVAL AND REPLACEMENT.

TRAFFIC NOTES:

1. CONTRACTOR SHALL SUBMIT CONSTRUCTION TRAFFIC CONTROL PLAN TO THE CITY OF UKIAH FOR REVIEW AND APPROVAL AT THE PRE-CONSTRUCTION MEETING AND A MINIMUM OF (2) WEEKS BEFORE BEGINNING ANY RELATED CONSTRUCTION ACTIVITY. THE TRAFFIC CONTROL PLAN SHALL BE IN ACCORDANCE WITH THE LATEST EDITION OF THE CALIFORNIA MANUAL ONUNIFORM TRAFFIC CONTROL DEVICES (MUTCD) AND PREPARED BY A LICENSED CIVIL OR TRAFFICENGINEER.

2. TRAFFIC SIGNAL(S) SHALL REMAIN FUNCTIONAL DURING CONSTRUCTION.3. ALL SIGNAL LOOP WIRING SHALL BE REPAIRED OR REPLACED IF SAWCUT OR DAMAGED.

4. CONTRACTOR SHALL COMPLY WITH ALL APPLICABLE PERMITS AND REGULATIONS, ASAPPLICABLE SEWER CONSTRUCTION NOTES:1. NEW SEWER MAINS ARE TO BE CLEANED AND FREE OF DEBRIS, BY MEANS OF AN APPROVED METHOD (E.G. RUBBER BALL WASHED THROUGH, HYDRO-CLEANER ETC.) PRIOR TO TESTS FORLEAKAGE AND DEFLECTION.

2. PIPE DEFLECTION SHALL BE TESTED BY USE OF A STEEL MANDREL WITH MAXIMUM ALLOWABLE DEFLECTION OF 5%. CONTRACTOR SHALL PROVIDE A STEEL MANDREL AT THE JOBSITE FOREVERY DIAMETER OF SEWER MAIN CONSTRUCTED. SEE DETAIL 1 ON DRAWING C-502.

3. SEWER MAINS SHALL BE TESTED FOR SOUNDNESS AND TIGHTNESS (LEAKAGE) BY THE USE OF LOW-PRESSURE AIR TEST OR A HYDROSTATIC TEST WITH A MINIMUM OF 10' OF HEAD AND ANYPORTION OF THE MAIN TO BE TESTED. CONTRACTOR SHALL HAVE ON-SITE, A MEANS BY WHICH TO TEST THE MAIN.4. MANHOLES SHALL BE COATED INSIDE WITH ONE (1) COAT OF THORO-SEAL, XPEX, OR APPROVED EQUAL.

5. MANHOLES SHALL BE SUBJECT TO HYDROSTATIC TESTS, BY FILLING WITH WATER AND MEASURING THE DROP IN WATER LEVEL OVER A 30 MINUTE PERIOD. PRIOR TO THE 30 MINUTE TEST, MANHOLES SHALL BE FILLED WITH WATER FOR A MINIMUM OF 24 HOUR PERIOD.

6. ALL TRENCHES SHALL BE BACKFILLED IN ACCORDANCE WITH STANDARD DRAWING NO. 220, PRIOR TO TESTS FOR LEAKAGE AND DEFLECTION.

7. INSTALL ALL (N) SEWER MAINS AND LATERALS IN TRENCHES IN ACCORDANCE WITH CITYSTD 220.

WATER CONSTRUCTION NOTES:

1. METER BOXES AND VAULTS SHALL BE SET SO THAT THE READING LIDS ARE ALIGNED OVER THE METER REGISTERS AS CLOSELY AS POSSIBLE.

2. INSTALL ALL (N) WATER MAINS IN TRENCHES IN ACCORDANCE WITH CITY STD 320.

CURB RAMP NOTES:1. THE TRANSITION FROM RAMPS TO GUTTERS OR STREETS SHALL BE FLUSH AND FREE OF ABRUPT CHANGES.

2. SLOPE OF SIDE FLARE SHALL BE (9%) MAXIMUM.

3. RAMP AND SIDE FLARE AREA SHALL BE CONSTRUCTED WITH A HEAVY BROOM FINISH TRANSVERSE TO THE SLOPE OF THE RAMP.4. DETECTABLE WARNING SURFACE SHALL CONSIST OF TRUNCATED DOMES ALIGNED IN A SQUARE GRID PATTERN PER CALTRANS STD. A88A.

5. WEAKENED PLANE JOINTS: 1
8" WIDE X 1-1/2" DEEP.

6. REFER TO CITY STANDARD DRAWING 102 FOR APPLICABLE SIDEWALK, CURB AND GUTTER DETAILS.7. GUTTER AND ROAD SURFACE ADJACENT TO CURB RAMP SHALL NOT EXCEED 5% SLOPE.8. 4' X 4' LANDING AREA NOT TO EXCEED 2% SLOPE IN ANY DIRECTION.9. ALL RAMPS SHALL BE INSTALLED PER CALTRANS STD. PLAN A88A, CITY OF UKIAH STD. DWG.111, AND ASSHOWN ON PLANS.

10. WHERE PUBLIC UTILITY LINES OR EQUIPMENT MUST BE REMOVED OR RELOCATED, OBTAIN THE NECESSARY APPROVALS FROM THE APPROPRIATE DEPARTMENT PRIOR TO STARTING WORK.

11. EXPANSION JOINTS SHALL BE INSTALLED IN ACCORDANCE WITH CITY OF UKIAH STD. DWG. 101, OR AS DIRECTED BY THE CITY ENGINEER.

12. WHENEVER FEASIBLE, CONCRETE TO BE REMOVED AND REPLACED TO CONFORM 4 FT. FROM RAMP OR EXISTING SCORE LINES. DETERMINATION MADE BY CITY ENGINEER.

NOT FOR BIDDING PURPOSES

1 2
3 4
5 6
7 8
9 W. MILL STREET

JONES STREET

HOLDEN STREET

WEST CLAY STREET
10 11
12 WEST STEPHENSON STREET

WEST CHURCH STREET

WEST PERKINS STREET
13 10+00 11+00 12+00 13+00 14+00 15+00 16+00 17+00 18+00 19+00 20+00 21+00 22+00 23+00 24+00 25+00 26+00 27+00 28+00 SOUTH DORA STREET 0+00 1+00 2+00 3+00 4+00 5+00

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
13 14
15 STREET

WEST STANDLEY
16 WEST SMITH STREET

WEST HENRY STREET

WILLOW AVENUE

WALNUT AVENUE

GROVE AVENUE
17 18
19 20
21 22
23 24 28+00 29+00 30+00 31+00 32+00 33+00 34+00 35+00 36+00 37+00 38+00 39+00 40+00 41+00 42+00 43+00 44+00 45+00 45+11 NORTH DORA STREET
40 G-003 CONTROL POINT DIAGRAM

NOT FOR BIDDING PURPOSES

HYD
10+00 11+00 12+00 13+00 14+00 15+00
001-292-18
(620)
001-294-12
(695)
001-294-01
(343)
001-293-02
(585)
001-291-19
(590)
001-291-33
(564)
001-293-01
(555)
W. MILL STREET

JONES STREET
3/4" MTR
3/4" MTR
6" FIRE
ABAND.

SERVICE
MTR
1 S1 S4 S2
W3
S5
W1
W6
S8
S8
W9
W9
W9
W8
W11
S3
2 4
1 5
2 3
(N) SSMH #1
1 W1
3 CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG DORA STREET UTILITY IMPROVEMENT PROJECT 86889296 100 104 108 112 116
10+00 11+00 12+00 13+00 14+00 15+0010+00 10+25 10+50 10+75 11+00 11+25 11+50 11+75 12+00 12+25 12+50 12+75 13+00 13+25 13+50 13+75 14+00 14+25 14+50 14+75 15+00 STA:12+96.00
SSMH #1
RIM=102.94
8" IN N. INV=93.97
8" IN W. INV=93.97
8" OUT E. INV=93.91
6" WATER
36" MIN
COVER
STA 10+61
BEGIN ROAD RECONSTRUCTION:

CONFORM TO EG
ELEV=97.01

CONNECT TO (E)
6" WATER MAIN
GRADE BREAK STA = 10+62.84
ELEV = 97.080
GRADE BREAK STA = 14+19.41
ELEV = 102.921
GRADE BREAK STA = 12+55.39
ELEV = 102.311

1.55%
-2.06%

4.59% -0.01%

3.17%

2.38%
STA:14+68.62
ELEV:101.91
U-100
MATCHLINE STA10+00
MATCHLINE STA15+00

PROFILE
SCALE : HORIZONTAL 1" = 20'
VERTICAL 1" = 4'
PLAN
SCALE : 1" = 20'
NOTE: THE LOCATIONS OF EXISTING UTILITIES SHOWN ON THE PLANS ARE APPROXIMATE. THE CONTRACTOR SHALL VERIFY EXISTING CONDITIONSAND LOCATIONS PRIOR TO BEGINNING CONSTRUCTION.

UTILITY PLAN & PROFILE
STA 10+00 TO 15+00
CONSTRUCTION NOTES:

W1. PROVIDE (N) 6" WATER MAIN.W2. PROVIDE SINGLE WATER SERVICE LATERAL PER CITY STD 301.

W3. ABANDON (E) WATER MAIN OR SERVICE. REMOVE WHERE
IN CONFLICT WITH THE (N) WATER MAIN. FILL WITH

CONTROLLED LOW STRENGTH MATERIAL WHERE (E) WATER IS
LOCATED UNDER BUILDINGS AND ROADWAYS. REMOVE (E)
VALVES.

W4. PROVIDE DUAL 1" WATER SERVICE PLUMBED FOR 3/4"
METER.

W6. PROVIDE (N) FIRE HYDRANT AND LATERAL PER CITY STD
DETAIL. MAINTAIN MINIMUM 3' CLEARANCE FROM (N) HYDRANT
TO OTHER ABOVE GROUND OBSTRUCTIONS.W7. REMOVE (E) FIRE HYDRANT.W8. INSTALL TEMPORARY BLOW-OFF PER CITY STD 309. SEE SPECIFICATIONS.

W9. WATER MAIN TIE-IN.W10. PROVIDE (N) 6" GATE VALVE PER CITY STD 307.W11. PROVIDE (N) 6" X 6" CROSS GATE VALVES.W12. PROVIDE (N) 6"X6"X6" TEE.

S1. PROVIDE (N) 48" SANITARY MANHOLE PER CITY STD 201.S2. PROVIDE (N) 8" SDR 26 PVC SEWER MAIN.S3. REMOVE (E) SANITARY SEWER MANHOLE.S4. REMOVE (E) SANITARY SEWER MAIN.S5. PROVIDE (N) 4" PVC SANITARY SEWER LATERAL PER CITYSTD 213 AND REMOVE OR ABANDON (E) LATERAL.S8. CONNECT TO (E) SEWER MAIN WITH COUPLING.

CONTRACTOR TO LOCATE (E) SEWER IN FIELD AND MATCH (E)GRADES.

S9. REMOVE AND REPLACE SANITARY SEWER CLEANOUT PER
CITY STD 203.

NOT FOR BIDDING PURPOSES

HYD

HOLDEN STREET
15+00 16+00 17+00 18+00 19+00
001-293-01
001-291-10
(530)
001-291-09
(510)
002-255-03
002-255-02
001-266-21
(490)
001-266-14
(404)
1" MTR
1" MTR
3/4" MTR
3/4" MTR
2" COMP.
3/4" MTR
W4
W1
S2 S4
S8
W6
W6
W9
W12
S5
S1 S3
5 6
7 8
9 10
4 5
6 7
(N) SSMH #2
2 W9

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
15+00 16+00 17+00 18+00 19+0015+00 15+25 15+50 15+75 16+00 16+25 16+50 16+75 17+00 17+25 17+50 17+75 18+00 18+25 18+50 18+75 19+00 19+25 19+50 STA:17+22.22
SSMH #2
RIM=107.00
8" IN N. INV=100.20
8" IN W. INV=100.20
8" OUT S. INV=100.14
STA:18+42.08
SCO
FG=107.91
FL=102.49
6" WATER
36" MIN
COVER
GRADE BREAK STA = 15+86.68
ELEV = 104.908
GRADE BREAK STA = 17+22.16
ELEV = 107.010
GRADE BREAK STA = 18+42.07
ELEV = 107.914

1.87%

0.45%

1.77%

0.75%

0.75%
STA:18+42.08
ELEV:102.49
SSM:426.23' of 8" PVC @ 1.46%
SSM:119.86' of 8" PVC @ 1.94%
U-101
MATCHLINE STA15+00
MATCHLINE STA15+00
MATCHLINE STA19+50 MATCHLINE STA19+50 PROFILE SCALE : HORIZONTAL 1" = 20' VERTICAL 1" = 4' PLAN
SCALE : 1" = 20'
NOTE: THE LOCATIONS OF EXISTING UTILITIES SHOWN ON THE PLANS ARE APPROXIMATE. THE CONTRACTOR SHALL VERIFY EXISTING CONDITIONSAND LOCATIONS PRIOR TO BEGINNING CONSTRUCTION.

UTILITY PLAN & PROFILE
STA 15+00 TO 19+50
116
112108
104
100
96 92
8886
CONSTRUCTION NOTES:

W1. PROVIDE (N) 6" WATER MAIN.W2. PROVIDE SINGLE WATER SERVICE LATERAL PER CITY STD 301.

W3. ABANDON (E) WATER MAIN OR SERVICE. REMOVE WHERE
IN CONFLICT WITH THE (N) WATER MAIN. FILL WITH

CONTROLLED LOW STRENGTH MATERIAL WHERE (E) WATER IS
LOCATED UNDER BUILDINGS AND ROADWAYS. REMOVE (E)
VALVES.

W4. PROVIDE DUAL 1" WATER SERVICE PLUMBED FOR 3/4"
METER.

W6. PROVIDE (N) FIRE HYDRANT AND LATERAL PER CITY STD
DETAIL. MAINTAIN MINIMUM 3' CLEARANCE FROM (N) HYDRANT
TO OTHER ABOVE GROUND OBSTRUCTIONS.W7. REMOVE (E) FIRE HYDRANT.W8. INSTALL TEMPORARY BLOW-OFF PER CITY STD 309. SEE SPECIFICATIONS.

W9. WATER MAIN TIE-IN.W10. PROVIDE (N) 6" GATE VALVE PER CITY STD 307.W11. PROVIDE (N) 6" X 6" CROSS GATE VALVES.W12. PROVIDE (N) 6"X6"X6" TEE.

S1. PROVIDE (N) 48" SANITARY MANHOLE PER CITY STD 201.S2. PROVIDE (N) 8" SDR 26 PVC SEWER MAIN.S3. REMOVE (E) SANITARY SEWER MANHOLE.S4. REMOVE (E) SANITARY SEWER MAIN.S5. PROVIDE (N) 4" PVC SANITARY SEWER LATERAL PER CITYSTD 213 AND REMOVE OR ABANDON (E) LATERAL.S8. CONNECT TO (E) SEWER MAIN WITH COUPLING.

CONTRACTOR TO LOCATE (E) SEWER IN FIELD AND MATCH (E)GRADES.

S9. REMOVE AND REPLACE SANITARY SEWER CLEANOUT PER
CITY STD 203.

NOT FOR BIDDING PURPOSES

HYD
HYD
20+00 21+00 22+00 23+00 24+00
002-252-01
001-268-04
(388)
001-268-02
(300)
001-267-06
(212)
001-267-03
(204)
002-251-03
(530)
002-251-01
(511)
W. CLAY STREET
W. STEPHENSON STREET
1" MTR
3/4" MTR
3/4" MTR
3/4" MTR
SD
SD
W4
W1
S2
S8
S8
S8
S8
W6
W6
S1
W9
W9
W11
W10 S1 S3
11 12 13 14
(N) SSMH #3 (N) SSMH #4
3 3 CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
20+00 21+00 22+00 23+00 24+00
19+50 19+75 20+00 20+25 20+50 20+75 21+00 21+25 21+50 21+75 22+00 22+25 22+50 22+75 23+00 23+25 23+50 23+75 24+00 24+25 24+50 STA:20+08.68
SSMH #3
RIM=108.82
8" IN W. INV=104.12
8" OUT E. INV=104.04
STA:22+58.85
SSMH #4
RIM=112.07
8" IN W. INV=107.27
8" OUT E. INV=107.21
6" WATER
36" MIN
COVER
GRADE BREAK STA = 19+63.41
ELEV = 108.825
GRADE BREAK STA = 21+02.09
ELEV = 110.236
GRADE BREAK STA = 22+58.78
ELEV = 112.040 1.20%
-2.40%

2.70%

1.15%
-0.48% 0.52%
STA:20+30.37
ELEV:108.30
U-102
MATCHLINE STA19+50
MATCHLINE STA24+50

PROFILE
SCALE : HORIZONTAL 1" = 20'
VERTICAL 1" = 4'PLAN
SCALE : 1" = 20'
NOTE: THE LOCATIONS OF EXISTING UTILITIES SHOWN ON THE PLANS ARE APPROXIMATE. THE CONTRACTOR SHALL VERIFY EXISTING CONDITIONSAND LOCATIONS PRIOR TO BEGINNING CONSTRUCTION.

UTILITY PLAN & PROFILE
STA 19+50 TO 24+50
116
112
108
104
100
96 9288
86 CONSTRUCTION NOTES:

W1. PROVIDE (N) 6" WATER MAIN.W2. PROVIDE SINGLE WATER SERVICE LATERAL PER CITY STD 301.

W3. ABANDON (E) WATER MAIN OR SERVICE. REMOVE WHERE
IN CONFLICT WITH THE (N) WATER MAIN. FILL WITH

CONTROLLED LOW STRENGTH MATERIAL WHERE (E) WATER IS
LOCATED UNDER BUILDINGS AND ROADWAYS. REMOVE (E)
VALVES.

W4. PROVIDE DUAL 1" WATER SERVICE PLUMBED FOR 3/4"
METER.

W6. PROVIDE (N) FIRE HYDRANT AND LATERAL PER CITY STD
DETAIL. MAINTAIN MINIMUM 3' CLEARANCE FROM (N) HYDRANT
TO OTHER ABOVE GROUND OBSTRUCTIONS.W7. REMOVE (E) FIRE HYDRANT.W8. INSTALL TEMPORARY BLOW-OFF PER CITY STD 309. SEE SPECIFICATIONS.

W9. WATER MAIN TIE-IN.W10. PROVIDE (N) 6" GATE VALVE PER CITY STD 307.W11. PROVIDE (N) 6" X 6" CROSS GATE VALVES.W12. PROVIDE (N) 6"X6"X6" TEE.

S1. PROVIDE (N) 48" SANITARY MANHOLE PER CITY STD 201.S2. PROVIDE (N) 8" SDR 26 PVC SEWER MAIN.S3. REMOVE (E) SANITARY SEWER MANHOLE.S4. REMOVE (E) SANITARY SEWER MAIN.S5. PROVIDE (N) 4" PVC SANITARY SEWER LATERAL PER CITYSTD 213 AND REMOVE OR ABANDON (E) LATERAL.S8. CONNECT TO (E) SEWER MAIN WITH COUPLING.

CONTRACTOR TO LOCATE (E) SEWER IN FIELD AND MATCH (E)GRADES.

S9. REMOVE AND REPLACE SANITARY SEWER CLEANOUT PER
CITY STD 203.

NOT FOR BIDDING PURPOSES

HYD
25+00 26+00 27+00 28+00 29+00
002-221-308
(595)
001-229-03
(603)
001-228-06
(604)
002-221-204
(508)
001-228-05
(110)

PERKINS STREET

WEST CHURCH STREET
3/4" MTR
W4
S2 W1
S2
S8
S8
S8
S8
S1
W9
W9
W9
W9
W11 W11
S1 S3
15 (N) SSMH #5
(N) SSMH #6

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
Station
25+00 26+00 27+00 28+00 29+00
24+50 24+75 25+00 25+25 25+50 25+75 26+00 26+25 26+50 26+75 27+00 27+25 27+50 27+75 28+00 28+25 28+50 28+75 29+00 STA:24+98.56
SSMH #5
RIM=114.92
8" IN W. INV=108.74
8" OUT E. INV=108.68
STA:27+27.47
SSMH #6
RIM=117.28

NEED DEPTH
6" WATER
36" MIN
COVER
GRADE BREAK STA = 24+98.47
ELEV = 114.920
GRADE BREAK STA = 26+25.00
ELEV = 116.343 GRADE BREAK STA = 27+27.45 ELEV = 117.280

1.12%

0.91% -0.02%
U-103
MATCHLINE STA24+50
MATCHLINE STA29+00

PROFILE
SCALE : HORIZONTAL 1" = 20'
VERTICAL 1" = 4'
PLAN
SCALE : 1" = 20'
NOTE: THE LOCATIONS OF EXISTING UTILITIES SHOWN ON THE PLANS ARE APPROXIMATE. THE CONTRACTOR SHALL VERIFY EXISTING CONDITIONSAND LOCATIONS PRIOR TO BEGINNING CONSTRUCTION.

UTILITY PLAN & PROFILE
STA 24+50 TO 29+00
116
112
108
104
100
96 9288
86 CONSTRUCTION NOTES:

W1. PROVIDE (N) 6" WATER MAIN.W2. PROVIDE SINGLE WATER SERVICE LATERAL PER CITY STD 301.

W3. ABANDON (E) WATER MAIN OR SERVICE. REMOVE WHERE
IN CONFLICT WITH THE (N) WATER MAIN. FILL WITH

CONTROLLED LOW STRENGTH MATERIAL WHERE (E) WATER IS
LOCATED UNDER BUILDINGS AND ROADWAYS. REMOVE (E)
VALVES.

W4. PROVIDE DUAL 1" WATER SERVICE PLUMBED FOR 3/4"
METER.

W6. PROVIDE (N) FIRE HYDRANT AND LATERAL PER CITY STD
DETAIL. MAINTAIN MINIMUM 3' CLEARANCE FROM (N) HYDRANT
TO OTHER ABOVE GROUND OBSTRUCTIONS.W7. REMOVE (E) FIRE HYDRANT.W8. INSTALL TEMPORARY BLOW-OFF PER CITY STD 309. SEE SPECIFICATIONS.

W9. WATER MAIN TIE-IN.W10. PROVIDE (N) 6" GATE VALVE PER CITY STD 307.W11. PROVIDE (N) 6" X 6" CROSS GATE VALVES.W12. PROVIDE (N) 6"X6"X6" TEE.

S1. PROVIDE (N) 48" SANITARY MANHOLE PER CITY STD 201.S2. PROVIDE (N) 8" SDR 26 PVC SEWER MAIN.S3. REMOVE (E) SANITARY SEWER MANHOLE.S4. REMOVE (E) SANITARY SEWER MAIN.S5. PROVIDE (N) 4" PVC SANITARY SEWER LATERAL PER CITYSTD 213 AND REMOVE OR ABANDON (E) LATERAL.S8. CONNECT TO (E) SEWER MAIN WITH COUPLING.

CONTRACTOR TO LOCATE (E) SEWER IN FIELD AND MATCH (E)GRADES.

S9. REMOVE AND REPLACE SANITARY SEWER CLEANOUT PER
CITY STD 203.

NOT FOR BIDDING PURPOSES

HYD
29+00 30+00 31+00 32+00 33+00 34+00
001-227-05
(204)
001-227-02
(214)
002-211-03
(520)
002-211-01
(215)
002-172-05
(514)
002-172-01
(513)
001-154-17
(606)
001-154-26
(312)
HYD
3/4" MTR
3/4" MTR
W. STANDLEY STREET
W. SMITH STREET
W4
S8
S8
S8
S8
W6
W9
W9
W9
W9
W12
W11
W12
S1 S3 S1 S3
16 17
(N) SSMH #7 (N) SSMH #8
4 001-228-05
(130)

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
29+00 30+00 31+00 32+00 33+00 34+0029+00 29+25 29+50 29+75 30+00 30+25 30+50 30+75 31+00 31+25 31+50 31+75 32+00 32+25 32+50 32+75 33+00 33+25 33+50 33+75 34+00 STA:29+56.26
SSMH #7
RIM=117.23
FL=111.61
STA:31+97.00
SSMH #8
RIM=116.87
FL=111.87
IG 8" SS
IG 8" SS 111.64 IN (W)
111.58 OUT (E)
IG 8" SS111.90IN (W) IG 8" SS
111.84 OUT (E)
6" WATER
36" MIN
COVER
GRADE BREAK STA = 31+96.83
ELEV = 116.870
GRADE BREAK STA = 29+57.15
ELEV = 117.230
GRADE BREAK STA = 33+75.14
ELEV = 115.873
-0.15%
-0.56%
STA:29+57.15
ELEV:117.23
STA:31+96.83
ELEV:116.87
U-104
MATCHLINE STA29+00
MATCHLINE STA34+00

PROFILE
SCALE : HORIZONTAL 1" = 20'
VERTICAL 1" = 4'
PLAN
SCALE : 1" = 20'
NOTE: THE LOCATIONS OF EXISTING UTILITIES SHOWN ON THE PLANS ARE APPROXIMATE. THE CONTRACTOR SHALL VERIFY EXISTING CONDITIONSAND LOCATIONS PRIOR TO BEGINNING CONSTRUCTION.

UTILITY PLAN & PROFILE
STA 29+00 TO 34+00
116
112108
104
100
96 9288
86 CONSTRUCTION NOTES:

W1. PROVIDE (N) 6" WATER MAIN.W2. PROVIDE SINGLE WATER SERVICE LATERAL PER CITY STD 301.

W3. ABANDON (E) WATER MAIN OR SERVICE. REMOVE WHERE
IN CONFLICT WITH THE (N) WATER MAIN. FILL WITH

CONTROLLED LOW STRENGTH MATERIAL WHERE (E) WATER IS
LOCATED UNDER BUILDINGS AND ROADWAYS. REMOVE (E)
VALVES.W4. PROVIDE DUAL 1" WATER SERVICE PLUMBED FOR 3/4" METER.

W6. PROVIDE (N) FIRE HYDRANT AND LATERAL PER CITY STD
DETAIL. MAINTAIN MINIMUM 3' CLEARANCE FROM (N) HYDRANT
TO OTHER ABOVE GROUND OBSTRUCTIONS.

W7. REMOVE (E) FIRE HYDRANT.W8. INSTALL TEMPORARY BLOW-OFF PER CITY STD 309. SEE SPECIFICATIONS.

W9. WATER MAIN TIE-IN.W10. PROVIDE (N) 6" GATE VALVE PER CITY STD 307.W11. PROVIDE (N) 6" X 6" CROSS GATE VALVES.W12. PROVIDE (N) 6"X6"X6" TEE.

S1. PROVIDE (N) 48" SANITARY MANHOLE PER CITY STD 201.S2. PROVIDE (N) 8" SDR 26 PVC SEWER MAIN.S3. REMOVE (E) SANITARY SEWER MANHOLE.S4. REMOVE (E) SANITARY SEWER MAIN.S5. PROVIDE (N) 4" PVC SANITARY SEWER LATERAL PER CITYSTD 213 AND REMOVE OR ABANDON (E) LATERAL.S8. CONNECT TO (E) SEWER MAIN WITH COUPLING.CONTRACTOR TO LOCATE (E) SEWER IN FIELD AND MATCH (E)GRADES.S9. REMOVE AND REPLACE SANITARY SEWER CLEANOUT PERCITY STD 203.

NOT FOR BIDDING PURPOSES

HYD
HYD
34+00 35+00 36+00 37+00 38+00 39+00
001-154-27
(320)
001-154-21
(380)
002-171-21
(514) 002-171-20 (423) 002-171-08 (427)
001-154-18
(605)
001-153-24
(428)
001-153-23
(430)
001-153-21
(432)
002-171-17
(429)
002-171-24
(438 N.BUSH)
002-171-03
(437)

WEST HENRY STREET

WILLOW AVENUE
3/4" MTR
3/4" MTR
1" MTR
3/4" MTR
3/4" MTR
3/4" MTR
3/4" MTR
3/4" MTR
3/4" MTR
1" MTR
BOX CULVERT - 26" TP CONNECT 6" PVC SEWER TO EXISTING 6" DUCTILE IRON EACH END THROUGH BOX CULVERT S7 S7
S8
S8
W6
W6
S9 S4 S2
S9
W9
W9
W12
W3
W12
W10 W10
W4
S1 S3
18 19 20 21 22
23 24 25 26
27 28
8 9 10 11
12 13 14
15 16
(N) SSMH #9
5 6

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
34+00 35+00 36+00 37+00 38+00 39+0034+00 34+25 34+50 34+75 35+00 35+25 35+50 35+75 36+00 36+25 36+50 36+75 37+00 37+25 37+50 37+75 38+00 38+25 38+50 38+75 39+00 STA:34+40.55
SCO
RIM=114.54
FL=109.12
STA:35+36.72
SCO
RIM=105.87
FL=100.28
STA:36+94.83
SSMH #9
RIM=97.13
8" IN S. INV=93.80
8" IN W. INV=93.80
8" OUT N. INV=93.74

BOX CULVERT

OFFSET ALIGNMENT

37.5' WEST BOX CULVERT

CL ALIGNMENT
6" WATER
36" MIN
COVER
CONNECT 6" SEWER EACH SIDE

EXISTING LINE THROUGH CULVERT
GRADE BREAK STA = 36+94.76
ELEV = 97.000
GRADE BREAK STA = 35+37.23
ELEV = 105.921
-9.18%
-2.15%
-0.36%
SSM:102.34' of 6" PVC @ 4.93%
SSM:43.22' of 6" PVC @ 2.61%
SSM:359.17' of 8" PVC @ 1.05%
U-105
MATCHLINE STA34+00
MATCHLINE STA39+00

PROFILE
SCALE : HORIZONTAL 1" = 20'
VERTICAL 1" = 4'
PLAN
SCALE : 1" = 20'
NOTE: THE LOCATIONS OF EXISTING UTILITIES SHOWN ON THE PLANS ARE APPROXIMATE. THE CONTRACTOR SHALL VERIFY EXISTING CONDITIONSAND LOCATIONS PRIOR TO BEGINNING CONSTRUCTION.

UTILITY PLAN & PROFILE
STA 34+00 TO 39+00
116
112
108
104
100
96 9288
86 CONSTRUCTION NOTES:

W1. PROVIDE (N) 6" WATER MAIN.W2. PROVIDE SINGLE WATER SERVICE LATERAL PER CITY STD 301.

W3. ABANDON (E) WATER MAIN OR SERVICE. REMOVE WHERE
IN CONFLICT WITH THE (N) WATER MAIN. FILL WITH

CONTROLLED LOW STRENGTH MATERIAL WHERE (E) WATER IS
LOCATED UNDER BUILDINGS AND ROADWAYS. REMOVE (E)
VALVES.

W4. PROVIDE DUAL 1" WATER SERVICE PLUMBED FOR 3/4"
METER.

W6. PROVIDE (N) FIRE HYDRANT AND LATERAL PER CITY STD
DETAIL. MAINTAIN MINIMUM 3' CLEARANCE FROM (N) HYDRANT
TO OTHER ABOVE GROUND OBSTRUCTIONS.W7. REMOVE (E) FIRE HYDRANT.W8. INSTALL TEMPORARY BLOW-OFF PER CITY STD 309. SEE SPECIFICATIONS.

W9. WATER MAIN TIE-IN.W10. PROVIDE (N) 6" GATE VALVE PER CITY STD 307.W11. PROVIDE (N) 6" X 6" CROSS GATE VALVES.W12. PROVIDE (N) 6"X6"X6" TEE.

S1. PROVIDE (N) 48" SANITARY MANHOLE PER CITY STD 201.S2. PROVIDE (N) 8" SDR 26 PVC SEWER MAIN.S3. REMOVE (E) SANITARY SEWER MANHOLE.S4. REMOVE (E) SANITARY SEWER MAIN.S5. PROVIDE (N) 4" PVC SANITARY SEWER LATERAL PER CITYSTD 213 AND REMOVE OR ABANDON (E) LATERAL.S8. CONNECT TO (E) SEWER MAIN WITH COUPLING.

CONTRACTOR TO LOCATE (E) SEWER IN FIELD AND MATCH (E)GRADES.

S9. REMOVE AND REPLACE SANITARY SEWER CLEANOUT PER
CITY STD 203.

NOT FOR BIDDING PURPOSES

39+00 40+00 41+00 42+00 43+00
001-153-12
(440)
002-171-03
(437)
002-171-01
(495)
001-153-11
(450)
001-112-17
(602)
001-114-06
(516)
001-112-09
(588)
001-114-05
(581)
001-114-03
(585)
001-114-03
(589)
001-114-11

WALNUT AVENUE
3/4" MTR
3/4" MTR
3/4" MTR
3/4" MTR
3/4" MTR
3/4" MTR
S3
W3
S8
S8
W6
S4 S2
S4 S2
S9
W9
W9
W11
R3
S1 S3
29 30 31
32 33 35
17 18 19 20 21 23
22 (N) SSMH #10
7 3/4" MTR 34

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
39+00 40+00 41+00 42+00 43+0039+00 39+25 39+50 39+75 40+00 40+25 40+50 40+75 41+00 41+25 41+50 41+75 42+00 42+25 42+50 42+75 43+00 43+25 43+50 STA:39+23.14

REMOVE SSMH
STA:40+54.00
SSMH #10
RIM=94.82
8" IN N. INV=90.04
8" IN W. INV=90.04
8" IN S. INV=90.04
8" OUT E. INV=89.98
STA:43+27.00
SCO
RIM=97.41
FL=92.08
6" WATER
36" MIN
COVER
GRADE BREAK STA = 39+86.39
ELEV = 95.952
GRADE BREAK STA = 41+04.80
ELEV = 95.671
-2.92%

2.96%
-2.77%

3.91%

0.75%
STA:40+36.46
ELEV:94.49 STA:40+73.85
ELEV:94.46
SSM:273.01' of 8" PVC @ 0.76%
U-106
MATCHLINE STA39+00
MATCHLINE STA43+50

PROFILE
SCALE : HORIZONTAL 1" = 20'
VERTICAL 1" = 4'
PLAN
SCALE : 1" = 20'
NOTE: THE LOCATIONS OF EXISTING UTILITIES SHOWN ON THE PLANS ARE APPROXIMATE. THE CONTRACTOR SHALL VERIFY EXISTING CONDITIONSAND LOCATIONS PRIOR TO BEGINNING CONSTRUCTION.

UTILITY PLAN & PROFILE
STA 39+00 TO 43+50
116
112108
104
100
96 92
8886
CONSTRUCTION NOTES:

W1. PROVIDE (N) 6" WATER MAIN.W2. PROVIDE SINGLE WATER SERVICE LATERAL PER CITY STD 301.

W3. ABANDON (E) WATER MAIN OR SERVICE. REMOVE WHERE
IN CONFLICT WITH THE (N) WATER MAIN. FILL WITH

CONTROLLED LOW STRENGTH MATERIAL WHERE (E) WATER IS
LOCATED UNDER BUILDINGS AND ROADWAYS. REMOVE (E)
VALVES.

W4. PROVIDE DUAL 1" WATER SERVICE PLUMBED FOR 3/4"
METER.

W6. PROVIDE (N) FIRE HYDRANT AND LATERAL PER CITY STD
DETAIL. MAINTAIN MINIMUM 3' CLEARANCE FROM (N) HYDRANT
TO OTHER ABOVE GROUND OBSTRUCTIONS.W7. REMOVE (E) FIRE HYDRANT.W8. INSTALL TEMPORARY BLOW-OFF PER CITY STD 309. SEE SPECIFICATIONS.

W9. WATER MAIN TIE-IN.W10. PROVIDE (N) 6" GATE VALVE PER CITY STD 307.W11. PROVIDE (N) 6" X 6" CROSS GATE VALVES.W12. PROVIDE (N) 6"X6"X6" TEE.

S1. PROVIDE (N) 48" SANITARY MANHOLE PER CITY STD 201.S2. PROVIDE (N) 8" SDR 26 PVC SEWER MAIN.S3. REMOVE (E) SANITARY SEWER MANHOLE.S4. REMOVE (E) SANITARY SEWER MAIN.S5. PROVIDE (N) 4" PVC SANITARY SEWER LATERAL PER CITYSTD 213 AND REMOVE OR ABANDON (E) LATERAL.S8. CONNECT TO (E) SEWER MAIN WITH COUPLING.

CONTRACTOR TO LOCATE (E) SEWER IN FIELD AND MATCH (E)GRADES.

S9. REMOVE AND REPLACE SANITARY SEWER CLEANOUT PER
CITY STD 203.

NOT FOR BIDDING PURPOSES

HYD
44+00
45+00
45+11
001-112-08
(590)
001-114-11
(591)
001-113-23
(590)
001-111-15
(610)

GROVE AVENUE
W3
S8
S8
W6
S2 S4
S8
W9
W9
W8
W12
W3
W10
S1 S3
(N) SSMH #11
8 CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
44+00 45+0045+11
43+50 43+75 44+00 44+25 44+50 44+75 45+0045+11
STA:44+24.45
SSMH #11
RIM=98.38
8" IN N. INV=91.66
8" IN W. INV=91.66
8" OUT E. INV=91.60
6" WATER
36" MIN
COVER
GRADE BREAK STA = 44+77.18
ELEV = 99.670
GRADE BREAK STA = 43+97.88
ELEV = 97.860

1.95% -1.67%

8.01%
STA:44+54.95
ELEV:97.89
STA 44+77
END ROAD RECONSTRUCTION:

CONFORM TO EG
ELEV=99.67
SSM:40.00' of 8" PVC @ 8.41%
U-107
MATCHLINE STA43+50

PROFILE
SCALE : HORIZONTAL 1" = 20'
VERTICAL 1" = 4'
PLAN
SCALE : 1" = 20'
NOTE: THE LOCATIONS OF EXISTING UTILITIES SHOWN ON THE PLANS ARE APPROXIMATE. THE CONTRACTOR SHALL VERIFY EXISTING CONDITIONSAND LOCATIONS PRIOR TO BEGINNING CONSTRUCTION.

UTILITY PLAN & PROFILE
STA 43+50 TO 45+50
116
112
108
104
100
96 92
88 86
CONSTRUCTION NOTES:

W1. PROVIDE (N) 6" WATER MAIN.W2. PROVIDE SINGLE WATER SERVICE LATERAL PER CITY STD 301.

W3. ABANDON (E) WATER MAIN OR SERVICE. REMOVE WHERE
IN CONFLICT WITH THE (N) WATER MAIN. FILL WITH

CONTROLLED LOW STRENGTH MATERIAL WHERE (E) WATER IS
LOCATED UNDER BUILDINGS AND ROADWAYS. REMOVE (E)
VALVES.

W4. PROVIDE DUAL 1" WATER SERVICE PLUMBED FOR 3/4"
METER.

W6. PROVIDE (N) FIRE HYDRANT AND LATERAL PER CITY STD
DETAIL. MAINTAIN MINIMUM 3' CLEARANCE FROM (N) HYDRANT
TO OTHER ABOVE GROUND OBSTRUCTIONS.W7. REMOVE (E) FIRE HYDRANT.W8. INSTALL TEMPORARY BLOW-OFF PER CITY STD 309. SEE SPECIFICATIONS.

W9. WATER MAIN TIE-IN.W10. PROVIDE (N) 6" GATE VALVE PER CITY STD 307.W11. PROVIDE (N) 6" X 6" CROSS GATE VALVES.W12. PROVIDE (N) 6"X6"X6" TEE.

S1. PROVIDE (N) 48" SANITARY MANHOLE PER CITY STD 201.S2. PROVIDE (N) 8" SDR 26 PVC SEWER MAIN.S3. REMOVE (E) SANITARY SEWER MANHOLE.S4. REMOVE (E) SANITARY SEWER MAIN.S5. PROVIDE (N) 4" PVC SANITARY SEWER LATERAL PER CITYSTD 213 AND REMOVE OR ABANDON (E) LATERAL.S8. CONNECT TO (E) SEWER MAIN WITH COUPLING.

CONTRACTOR TO LOCATE (E) SEWER IN FIELD AND MATCH (E)GRADES.

S9. REMOVE AND REPLACE SANITARY SEWER CLEANOUT PER
CITY STD 203.

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
HYD
HYD
001-266-14
(404) 001-268-04
(388)
002-252-01
002-255-02
002-254-07
(395)
002-254-08
(414) 002-254-09 (400)
SD
SD
SD
SD
406
D-3
425
D-4

WEST CLAY STREET

NORTH DORA STREET
2 D-4 1+00 2+00 3+00 4+00 5+00 6+00
SOUTH BUSH STREET 408 D-4
408
D-4
SD1 SD2 SD2
SD3
SDMH
MODEL 4AC
RIM FL=109.31
18" OUT N.=101.81
SDMH
RIM FL=109.32
18" HDPE INV IN=101.41
24" HDPE INV OUT=100.91
SDJB

ANGLE POINT
RIM=105.75
24" HDPE INV IN=99.75
24" HDPE INV OUT=99.75

CONNECT TO EXISTING DI
RIM:98.10
24" HDPE INV IN= 92.27
(E)24" HDPE INV OUT=92.27
9092
96 100
104
108112
0+50 1+00 2+00 3+00 4+00 5+00 6+00 6+500+50 0+75 1+00 1+25 1+50 1+75 2+00 2+25 2+50 2+75 3+00 3+25 3+50 3+75 4+00 4+25 4+50 4+75 5+00 5+25 5+50 5+75 6+00 6+25 6+50 0+75 1+00 1+25 1+50 1+75 2+00 2+25 2+50 2+75 3+00 3+25 3+50 3+75 4+00 4+25 4+50 4+75 5+00 5+25 5+50 5+75 6+00 6+25

CONNECT TO EXISTING DI
STA:6+22.90
RIM:98.10
24" HDPE INV IN= 92.27
(E)24" HDPE INV OUT=92.27
(3) MODEL JB-3636
STA:3+41.12
RIM=105.75
24" HDPE INV IN=99.75
24" HDPE INV OUT=99.75
(1) MODEL 4AC DI
STA:0+55.00
RIM=109.31
18" HDPE INV OUT:101.81
(2) MODEL 4AC DI
PELICAN 6Y INLET
STA:0+61.17
RIM=109.32
18" HDPE INV IN=101.41
24" HDPE INV OUT=100.91

44.43' of 18" Corrugated HDPE Pipe @ 0.90%
268.48' of 24" Corrugated HDPE Pipe @ 0.74%

13.44' of 24" Corrugated HDPE Pipe @ 1.19%
273.50' of 24" Corrugated HDPE Pipe @ 2.31% 11.50' of 24" Corrugated HDPE Pipe @ 1.30% U-108
PLAN
SCALE : 1" = 20'

PROFILE
SCALE : HORIZONTAL 1" = 20'
VERTICAL 1" = 4'
INSTALL 18" STORM DRAIN - CORRUGATED HDPE PIPE PER CITY STD.INSTALL 24" STORM DRAIN - CORRUGATED HDPE PIPE PER CITY STD.

CONNECT 24" STORM DRAIN INTO EXISTING CATCH BASIN

UTILITY PLAN & PROFILE
W. CLAY ST. STA 0+50 TO 6+50

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
SCO
HYD
002-171-01
001-153-11
(495)
(450)
001-112-17
(602)
001-114-06
(516)
001-112-09
(588)
001-112-08
(590)
001-114-05
(581)
001-114-03
(585)
001-114-03
(589)
001-114-11
(591)
3/4" MTR
3/4" MTR
3/4" MTR
3/4" MTR
SDMH
MODEL 4AC
RIM FL=90.20
IN S. INV=86.60
OUT E. INV=86.52
SDMH
TYPE GO PLAN D73E
RIM FL=92.28
IN S. INV=87.86
OUT N. INV=87.78
SDMH
TYPE GO PLAN D73E
RIM FL=92.52
IN S. INV=87.90
OUT NE. INV=87.90
SDJB
RIM=94.90
IN S. INV=89.80
IN N. INV=89.80
OUT E. INV=89.70
SDMH
MODEL 4AC
RIM FL=94.40
OUT S. INV=90.15
SDMH
MODEL 4AC
RIM FL=95.00
OUT N. INV=91.00

NORTH BUSH STREET

WALNUT AVENUE
SCO
SD4
SD1
SD1
SDJB
RIM=92.64
IN W. INV=87.75
OUT N. INV=87.65
3/4" MTR
BW=93.11
FL=92.50
FL=92.45
TR=93.06
TR=93.01
TC=92.93
FL=92.43
TC=93.02
FL=92.52

CONFORM TO (E)

CONFORM TO (E)

6.0'

5.0'

7.7'

9.7'

10.0'

12.0'

13.0'
U-109
PLAN
SCALE : 1" = 20'
INSTALL 18" STORM DRAIN - CORRUGATED HDPE PIPE PER CITY STD.INSTALL 24" STORM DRAIN - CORRUGATED HDPE PIPE PER CITY STD.

CONNECT 24" STORM DRAIN INTO EXISTING CATCH BASIN

UTILITY PLAN & PROFILE
W. CLAY ST. STA 0+50 TO 6+50
WALNUT AVENUE AND N. BUSH STREET
(NORTHWEST CORNER)
SCALE 1"=5'
INSTALL 12" STORM DRAIN - CORRUGATED HDPE PIPE PER CITY STD.

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG DORA STREET UTILITY IMPROVEMENT PROJECT 10+00 11+00 12+00 13+00 14+00 15+00 16+00 001-292-18
(620)
001-294-12
(695)
001-294-01
(343)
001-293-02
(585)
001-291-19
(590)
001-291-33
(564)
001-293-01
(555)
001-291-10
(530)
W. MILL STREET
JONES STREETC400
C400 C400
C400
104
C504
C400
C400

HOLDEN STREET
16+00 17+00 18+00 19+00 20+00 21+00 22+00
001-291-09
(510)
002-255-03
002-255-02
001-266-21
(490)
001-266-14
(404)
002-252-01
001-268-04
(388)
001-268-02
(300)
W. CLAY STREET
C401
C401
C405
C401
C401
C401
C401 104
C504
104
C504
P-100 IMPROVEMENT PLAN
C4XX CONSTRUCTION DETAILS FOR CURB RAMP

PAVEMENT COVERAGE
6"AC / 12" BASE
104
C504 STANDARD DETAIL FOR CONSTRUCTION OF VALLEY GUTTER

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG DORA STREET UTILITY IMPROVEMENT PROJECT 22+00 23+00 24+00 25+00 26+00 27+00 28+00 001-268-02 001-267-06
(212)
001-267-03
(204)
002-251-03
(530)
002-251-01
(511)
002-221-308
(595)
001-229-03
(603)
001-228-06
(604)
W. STEPHENSON STREET

PERKINS STREET

WEST CHURCH STREET
C402
C403
C402 C403
C402 C402 C402
C402 C403 C403
104
C504
104
C504
28+00 29+00 30+00 31+00 32+00 33+00 34+00
001-228-06
002-221-204
(508)
001-228-05
(110) 001-227-05 (204) 001-227-02 (214)
002-211-03
(520)
002-211-01
(215)
002-172-05
(514)
002-172-01
(513)
001-154-17
(606)
001-154-26
(312)
W. STANDLEY STREET
W. SMITH STREET
C403
C404 C404
C403
104
C504
104
C504
001-228-05
(130)
C-101 IMPROVEMENT PLAN
C4XX CONSTRUCTION DETAILS FOR

CURB RAMP

PAVEMENT COVERAGE
6"AC / 12" BASE

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG DORA STREET UTILITY IMPROVEMENT PROJECT 35+00 36+00 37+00 38+00 39+00 40+00 001-154-27 (320) 001-154-21 (380) 002-171-21 (514) 002-171-20 (423) 002-171-08 (427) 001-154-18
(605)
001-153-24
(428)
001-153-23
(430)
001-153-21
(432)
001-153-12
(440)
002-171-17
(429)
002-171-24
(438 N.BUSH)
002-171-03
(437)
002-171-01
(495)
001-153-11
(450)

WEST HENRY STREET
WILLOW AVENUE C405 104 C504
41+00 42+00 43+00 44+00
45+00
45+11
001-112-17
(602)
001-114-06
(516)
001-112-09
(588)
001-112-08
(590)
001-114-05
(581)
001-114-03
(585)
001-114-03
(589)
001-114-11
(591)
001-113-23
(590)
001-111-15
(610)

WALNUT AVENUE
GROVE AVENUE C404
C-404
104
C504
104
C504
C-102 IMPROVEMENT PLAN
C4XX CONSTRUCTION DETAILS FOR

CURB RAMP

PAVEMENT COVERAGE
6"AC / 12" BASE

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT

7.0'

7.3'

4.0'

8.0'

4.0'

12.5'

8.5'
R8.0'

7.0'

5.0' 6.0'

10.0'

18.2'

8.3'

11.7'
R8.0'

8.0'

53.3'
W. MILL STREET S. DORA STREET

4.0'
FL=95.98
FL=95.92
TC=96.01
FL=95.51
TR=96.42
TR=96.48
BW=96.48
BW=96.50
TC=96.68
FL=96.35
TC=97.02
FL=96.52
BW=97.05

CONFORM TO (E) GRADE

CONFORM TO (E)GRADE
FL=97.94
FL=97.90
TC=98.52
FL=98.02
TC=98.54
FL=98.21
TC=98.95
FL=98.45

CONFORM TO (E)GRADE
TR=98.44
TR=98.40

CONFORM TO GRADE
TC=98.72±
FL=98.22
BW=98.48
BW=98.46
BW=98.91 CONFORM TO (E) GRADE
EP=96.01
EP=96.14
EP=97.86
EP=97.94

RESET SIGN

CONSTRUCT VALLEY GUTTER
PER CITY STD.

6.5'

13.4'

5.2'

4.7'

4.0'

6.0'

6.0'
R8.0'
R8.0'

11.7'

10.0'

10.0'

6.5'

7.3'

7.0'

4.0'

4.0'

JONES STREET
S. DORA STREET
FL=102.26
FL=102.32
TR=102.73
TR=102.79
BW=102.79
BW=102.85
TC=102.61
FL=102.11
TC=102.92
FL=102.42
FL=101.71
FL=101.65
TR=102.15
TR=102.21
BW=102.20
BW=102.23
TC=102.00
FL=101.50
TC=102.15
FL=101.65

MATCH (E) GRADE

MATCH (E) GRADE

RESET SIGN

CONFORM TO (E)
GRADE

CONFORM TO (E)
GRADE

7.0'

4.0'

4.0'

4.8'

14.6'

1.3'

7.2'

7.0'

6.0'
R10.0'
R8.0'

7.0'

4.0'

4.0'

13.4'

5.0'

5.0'

8.5'

8.5'

JONES STREET
S. DORA STREET
FL=102.40
FL=102.38
TC=102.86
FL=102.36
TC=102.92
FL=102.42
TR=102.90
TR=102.88
BW=102.96
BW=102.94 CONFORM TO (E) GRADE

CONFORM TO (E)
GRADE
TC=102.18
FL=101.68
TC=102.24
FL=101.74
TC=102.29
FL=101.79
TC=102.10
FL=101.60
TR=102.24
TR=102.18
BW=102.24
BW=102.26
C-400
S. DORA STREET AT W. MILL STREET
(NORTHSIDE CORNERS)
SCALE 1"=5'
S. DORA STREET AT JONES STREET
(SOUTHSIDE CORNERS)
SCALE 1"=5'
S. DORA STREET AT JONES STREET
(NORTHSIDE CORNERS)
SCALE 1"=5'

CURB RAMPS DETAILS

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG DORA STREET UTILITY IMPROVEMENT PROJECT 6.6' 4.0' 4.0'

4.5'

5.0'
R10.0'

15.9'

4.5'

6.3'
-09
S. DORA STREET
TC=107.15
FL=106.65
FL=106.40
FL=106.34
TC=106.59
FL=106.09 CONFORM TO (E) TC=106.91±
FL=106.09
TR=106.84
TR=106.90
BW=106.90
BW=106.92

CONFORM TO (E)
GRADE

RESET SIGN
EP=106.43
EP=106.41

7.0'

4.0'

4.0'

6.0'

8.0'

4.0' 11.1'
R7.0'

15.2'

9.2'

7.0'

4.0'

7.8'

8.5'

1.0'
R9.0'

14.0'

7.1'

7.1'
SD
WEST CLAY STREET S. DORA STREET
FL=108.62
TR=109.12
FL=108.64
TR=109.14
TC=109.22
FL=108.72
TC=109.09
FL=108.59
BW=109.18
BW=109.23

CONFORM TO (E)
GRADE

RESET SIGN
FL=108.07
FL=108.10
TC=108.51
FL=108.01
TC=108.49
FL=107.99
TR=108.49
TR=108.52
BW=108.51
BW=108.55
PRESERVE FENCE.

CONFORM SOIL AT OPENING

TO EDGE CONCRETE

CONFORM TO (E)
GRADE

CONFORM TO (E) GRADE

6.5'

4.0' 4.0'

0.5'

15.5'

11.8'

15.0'

7.0'

9.0'
R10.0'
R8.0'

12.7'

7.0'

4.0' 4.0'

6.7'

4.0'

6.9' 4.0'

5.3'

5.5'
SD
WEST CLAY STREETS. DORA STREET
FL=108.57
FL=108.60
TR=108.99
TR=109.02
TC=109.55
BW=109.05
TC=109.58
BW=109.08
TC=109.22
FL=108.72
TC=109.16
FL=108.66
TC=109.65
FL=108.90
CONFORM TO (E) GRADETC/BW=109.72±
TC/BW=109.56
TC=109.42
FL=108.92
EP=108.64
EP=108.59

RESET SIGN
FL=108.14
FL=108.08
TR=108.58
TR=108.64
TC=108.40
FL=107.90
TC=108.66
FL=108.16
BW=108.66
BW=108.64
BW=108.62

CONFORM TO (E) V-GUTTER
TC=108.54
FL=107.79
CONFORM TO (E) V-GUTTERTC=108.85
FL=108.19
BW=108.90

CONFORM TO (E)GRADE

CONFORM TO (E)
GRADE

RESET POST

REPLACE VALLEY GUTTER
PER CITY STD.

EP=108.20
EP=108.19
EP=108.42
FL=108.52
FL=108.30
FL=108.07

28.0'

5.0'

5.0'

4.5'

7.0'

4.0'

4.0'
R18.0'

4.5'

HOLDEN STREET

DORA STREET
FL=107.00
FL=106.97
TR=107.50
TR=107.47
BW=107.54
BW=107.51

CONFORM TO (E)
GRADE

CONFORM TO (E)
GRADE
EP=106.81
EP=106.72
C-401
S. DORA STREET AT HOLDEN STREET
(NORTHWEST CORNER)
SCALE 1"=5'
S. DORA STREET AT W. CLAY STREET
(SOUTHSIDE CORNERS)
SCALE 1"=5'

CURB RAMPS DETAILS
S. DORA STREET AT W. CLAY STREET
(NORTHSIDE CORNERS)
SCALE 1"=5'
S. DORA STREET AT HOLDEN STREET
(SOUTHWEST CORNER)
SCALE 1"=5'

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT

15.7'

7.9'

8.2'

7.0'

4.0'

4.0'
R10.0'
R8.0'

6.0'

4.0' 4.0'

5.0'

5.7'

12.6'

5.1' 2.0'

5.8'

2.0'
R5.0'
R8.0'

5.0'

12.5'

5.0'

5.0'

12.6'

5.0'
8-02

WEST STEPHENSON STREET
S. DORA STREET

1.0'

1.0'

15.0'

34.3'

5.9'

2.6'
FL=110.35
FL=110.38
TC=110.90
FL=110.40
TC=110.79
FL=110.29
TR=110.85
TR=110.88
BW=110.91
BW=110.93

CONFORM TO (E)GRADE

CONFORM TO (E)
GRADE

RESET SIGN
POST
FL=110.82
FL=110.76
TC=111.09
FL=110.59

CONFORM TO (E)
TC=111.29
FL=110.54
TC=111.37
FL=110.87

CONFORM TO (E)
TC=111.67
FL=110.92
TR=111.18
TR=111.24
BW=111.24
BW=111.26

CONFORM TO (E)GRADE

CONFORM TO (E)
GRADE
TC=111.54
FL=111.04
BW=111.37

CONFORM TO (E)GRADE
TC=111.23
FL=110.73

CONFORM TO (E)
GRADE
TC=112.05
FL=111.55
TC=112.10
FL=111.60
BW=112.06

CONFORM TO (E)GRADE

RESET SIGN

RESET SIGN

CONFORM TO (E)GRADE
FL=110.95
FL=110.89
BW=111.31
BW=111.37
FL=111.50
FL=111.50
TR=112.00
TR=112.00
BW=112.06

CONSTRUCT VALLEY GUTTER
PER CITY STD.

FL=110.89
FL=111.27

CONFORM TO (E)
GRADE

6.0' 7.1'

4.0'

12.6'

6.7'

7.2'
R8.0'

7.0'

4.0' 4.0'

5.0'

5.5'

WEST CHURCH STREET
S. DORA STREET
FL=113.74
FL=113.70
TC=113.94
FL=113.44
TC=114.02
FL=113.52 RESET SIGN
POST

CONFORM TO (E)
TC=114.02±
FL=113.27±
TR=114.24
TR=114.20
BW=114.28
BW=114.26

CONFORM TO (E)
GRADE
FL=113.74
TC=113.78
FL=113.28

CONFORM TO (E)

V-GUTTER
TC=113.85±
FL=113.10±

4.0'

5.0'

5.0'

12.6'

3.0'

2.5'
R8.0'

WEST CHURCH STREET
S. DORA STREET

REMOVE SECTION

OF FENCING
FL=114.26
FL=114.21
TR=114.46
TR=114.51
TC=114.34
FL=114.01
TC=114.64
FL=114.31
BW=114.54
FG=114.52
TC=114.86
FL=114.36

CONFORM TO (E)

VALLEY GUTTER
EP=114.21
EP=114.26
C-402
S. DORA STREET AT W. CHURCH STREET
(SOUTHEAST CORNER)
SCALE 1"=5'
S. DORA STREET AT W. STEPHENSON STREET
SCALE 1"=5'

CURB RAMPS DETAILS
S. DORA STREET AT W. CHURCH STREET
(SOUTHWEST CORNER)
SCALE 1"=5'

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG DORA STREET UTILITY IMPROVEMENT PROJECT 7.0' 4.0' 4.0' 8.5' 6.5' 8.7' 6.7' 12.6' R8.0'

WEST CHURCH STREET
S. DORA STREET

CONFORM TO (E)
FL=113.80
FL=113.74
TC=114.35
FL=113.85
TR=114.30
TR=114.24 BW=114.32
BW=114.26
TC=113.78
FL=113.28

CONFORM TO (E)

V-GUTTER
TC=113.85±
FL=113.10±

MATCH (E) GRADE
TC=114.48±
FL=113.88

12.6'

10.0'

8.4'

9.3'

5.0'

7.0'

4.0'

12.5'

27.6'

6.1'

WEST PERKINS STREET
N. DORA STREET

7.0' 4.0'
TC=116.32
FL=115.82
TC=116.62
FL=116.12
BW=116.50

CONFORM TO (E)
GRADE

CONFORM TO (E)GRADE
TC=116.43
FL=115.93
FL=115.18
TC=115.68
TC=116.21
FL=115.71
TC=116.38
FL=115.88
FL=115.82
FL=115.78
TR=116.32
TR=116.28
BW=116.34
BW=116.36

RELOCATED
SIGN

RELOCATED
SIGN
RESET
SIGN
RESET
SIGN
FL=115.94
TC=116.00
TR=116.50
TR=116.44
BW=116.52

5.0'

4.0'4.0'

12.5'

7.0'

6.4'

5.0'

8.5'

4.0'
R8.0'

WEST STANDLEY STREET
N. DORA STREET
FL=115.72
FL=115.66
TR=116.05
TR=115.99
BW=116.06
BW=116.00
TC=116.19
FL=115.77
TC=116.37
FL=115.87
TC=116.00
FL=115.50

CONFORM TO (E)
GRADE

CONFORM TO (E) GRADE
TC=115.93±
FL=115.43

4.0'

4.0'

4.0'

4.0'

6.7'

7.5'

3.5'

4.3'

WEST PERKINS STREET
N. DORA STREET
FL=117.27
FL=117.21
TR=117.46
TR=117.52
BW=117.54
BW=117.52
TC=117.62
FL=117.29
TC=117.85
FL=117.35
BW=117.78
BW=117.58

CONFORM TO (E)
GRADE
TC=117.46
FL=117.13
BW=117.54
TC=117.46
FL=116.96
BW=117.52

CONFORM TO (E)GRADE
R4.0'

6.3'

8.9'

7.5'

5.0'

6.3'

2.8'

6.0'

4.0'

4.0'

WEST STANDLEY STREET
N. DORA STREET

CONFORM TO (E) GRADE
FL=115.76
FL=115.82
TR=116.18
TR=116.24
BW=116.24
TC=116.05
FL=115.55
TC=116.27
FL=115.77 CONFORM TO (E) GRADE

CONFORM TO (E)
GRADE
PLANTERFG=116.28
C-403
S. DORA STREET AT W. PERKINS STREET
(NORTHWEST CORNER)
SCALE 1"=5'
S. DORA STREET AT W. STANDLEY STREET
(NORTHEAST CORNER)
SCALE 1"=5'
S. DORA STREET AT W. PERKINS STREET
(EASTERN CORNERS)
SCALE 1"=5'
S. DORA STREET AT W. CHURCH STREET
(NORTHEAST CORNER)
SCALE 1"=5'
CURB RAMPS DETAILS S. DORA STREET AT W. STANDLEY STREET (SOUTHEAST CORNER) SCALE 1"=5'

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG DORA STREET UTILITY IMPROVEMENT PROJECT 4.5' 4.0' 4.8' 4.0' 4.0'4.0' 15.7' 2.4' 5.0' R10.0' R10.0' 4.0' 4.0' 4.0' 5.0' 5.0' 15.8' 4.5' 4.9'

WEST STANDLEY STREET
N. DORA STREET
FL=116.46
FL=116.52
TR=116.76
TR=116.82
BW=116.84
FG=116.82
BW=117.00
TC=117.06
FL=116.64

CONFORM TO (E)
GRADE
TC=116.80
FL=116.30

CONFORM TO (E)GRADE
EP=116.88
EP=116.72
EP=116.64
EP=116.63
CONSTRUCT VALLEY GUTTERPER CITY STD.

FL=116.67
FL=116.69
TR=116.97
TR=116.99
BW=117.03
BW=117.05

RESET SIGN
POST
TC=117.00
FL=116.67
TC=117.05
FL=116.82

CONFORM TO (E)
GRADE

CONFORM TO (E)GRADE
(130)
R8.0'

12.6'

7.0'

4.0'

4.0'

5.0'

6.2'

9.8'

9.8'

4.0'

4.0' 7.0'

12.5'

5.8'

7.3'

5.0'

4.0'
WALNUT AVENUE N. DORA STREET 72.1'

8.0'
FL=94.77
FL=94.80
TR=95.27
TR=95.30
BW=95.31
TC=95.23
FL=94.73
TC=95.33
FL=94.83

CONFORM TO (E)
GRADE

CONFORM TO (E)GRADE
FL=93.84
FL=93.78
TR=94.34
TR=93.28
BW=93.36
BW=93.34
TC=94.22
FL=93.72
TC=94.44
FL=94.02

CONFORM TO (E) GRADE
TC=94.55
FL=94.05

CONFORM TO (E)GRADE

CONFORM TO (E)
GRADE
EP=94.79
EP=94.88
EP=93.91
EP=93.93

CONSTRUCT VALLEY GUTTER
PER CITY STD.

BW=93.11
FL=92.50
FL=92.45
TR=93.06
TR=93.01
TC=92.93
FL=92.43
TC=93.02
FL=92.52

CONFORM TO (E)

CONFORM TO (E)

6.0'

5.0'

7.7'

9.7'

10.0'

12.0'

13.0'
C-404
S. DORA STREET AT W. STANDLEY STREET
(WESTSIDE CORNERS)
SCALE 1"=5'

CURB RAMPS DETAILS
S. DORA STREET AT WALNUT AVENUE
(NORTHSIDE CORNERS)
SCALE 1"=5'
WALNUT AVENUE AND N. BUSH STREET
(NORTHWEST CORNER)
SCALE 1"=5'

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG DORA STREET UTILITY IMPROVEMENT PROJECT25.8' 4.8' 46.4' (440)

15.9'
SOUTH LIMIT: NEW C&G
TC=96.10
FL=95.60
NORTH LIMIT: NEW C&G
TC=96.08
FL=95.58
SOUTH LIMIT: NEW C&G NORTH LIMIT: NEW C&G
NORTH LIMIT: REPLACE SIDEWALK

CONFORM TO (E)
BW=96.20±
SOUTH LIMIT: REPLACE SIDEWALK

CONFORM TO (E)
BW=96.17±

6.0'

4.0'

5.0'

4.0'

6.0'

6.0'

4.0'

8.5'

6.0'
S. DORA STREET

80.0'
FL=105.59 FL=105.65
TR=106.09 TR=106.15
BW=106.15
BW=106.17
TC=106.23
FL=105.81
TC=105.89
FL=105.47

NORTH LIMIT APRON REMOVAL

NEW SIDEWALK
TC=106.00
FL=105.50
BW=106.12

SOUTH LIMIT APRON REMOVAL

NEW SIDEWALK

CONFORM TO (E) GRADE

CONFORM TO (E)GRADE
C-405
440 NORTH DORA STREET
(WESTSIDE ROAD)
SCALE 1"=5'

CURB RAMPS DETAILS
S. DORA STREET AT HOLDEN STREET
(EASTSIDE STREET)
SCALE 1"=5'

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
C-500 PLAN DETAILS
111 WHEELCHAIR RAMP NTS STREET MONUMENT 140 NTS SIDEWALK, CURB AND GUTTER, AND DRIVEWAY APPROACH 102 NTS101 SCORE MARK FOR SIDEWALK, CURB & GUTTER NTS STREET NAME & STOP SIGN 120 NTS SEWER CONSTRUCTION NOTES 200 NTS

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
C-501 PLAN DETAILS
210 SEWER SERVICE LATERAL & CLEANOUT NTS STANDARD SEWER MANHOLE 201 NTS SEWER CLEANOUT 203 NTS220 TRENCH DETAIL SERVICE LATERAL/SEWER MAIN NTS 305 FIRE HYDRANT LATERAL NTS 301 TYPICAL WATER SERVICE 3/4" MIN./2" NTS

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
C-502 PLAN DETAILS
307 GATE VALVE AND VALVE BOX NTS WATER MAIN DEADEND - BLOWOFF 309 NTS THRUST BLOCK AREAS REQUIRED 311 NTS312 THRUST BLOCK LOCATIONS NTS TRENCH DETAIL FOR WATER LINE 320 NTS PRE-CAST CONCRETE CURB INLET - MODEL 4AC 406 NTS

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
C-503 PLAN DETAILS
408 PRECAST BASE SECTION FOR CURB INLET NTS UNDER SIDEWALK DRAIN 410 NTS TRENCH DETAIL STORM DRAIN PIPE 420 NTS425 6Y PELICAN GALLERY CURB INLET NTS 36" X 36" DROP INLET JUNCTION BOX 2 NTS

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
C-504 PLAN DETAILS
104 STANDARD VALLEY GUTTER NTS
9" CLASS "A"
P.C.C

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
W. MILL STREET

JONES STREET
(39A) - 75 LF (39A) - 75 LF
(39A) - 75 LF
(27B) - 122 LF (27B) - 220 LF
(39) - 122 LF (39) - 220 LF
(21) - 50 LF (1) - 94 LF (21) - 50 LF (21) - 50 LF (1) - 267 LF ST1
(27B) - 122 LF
(39) - 122 LF (39) - 368 LF
(27B) - 368 LF
ST1

HOLDEN STREET
W. CLAY STREET
(39A) - 75 LF (39A) - 75 LF
(27B) - 145 LF (27B) - 120 LF
(39) - 145 LF (39) - 120 LF
(21) - 50 LF (1) - 122 LF (21) - 50 LF (1) - 94 LF
ST3
ST4 ST3
(39A) - 75 LF (39) - 195 LF
(27B) - 195 LF
(21) - 50 LF (21) - 50 LF
(39) - 192 LF
(27B) - 192 LF
P-100 STRIPING PLAN
APPLY 12" WHITE THERMOPLASTIC CROSSWALK AND LIMIT LINE
PER CALTRANS STANDARD PLAN A24E (TYP).

APPLY 24" WHITE THERMOPLASTIC CONTINENTAL CROSSWALK
PER CALTRANS STANDARD PLAN A24F (TYP).

WHITE THERMOPLASTIC BIKE LANE SYMBOLWITH PERSON PER A24C OF CALTRANS STD. PLANS.

WHITE THERMOPLASTIC BIKE LANE ARROW
LANE PER A24A OF CALTRANS STD. PLANS.

BIKE

PAVEMENT MARKINGS TRAFFIC STRIPING CROSSWALK PLACEMENT
ALL CROSSWALKS WILL BE 10 FT. IN WIDTH AND EXTEND
(XX) - ___LF STRIPING PER CALTRANS DETAIL INDICATED TO LIP OF GUTTER OR AS DIRECTED BY THE CITY. ON PLAN. PER A20A TO A20D OF CSP.

STOP LEGEND PER CSP A24D
TYPE I, IV 10'-0" ARROW PER CSP A24A APPLY 24" YELLOW THERMOPLASTIC CONTINENTAL CROSSWALK PER CALTRANS STANDARD PLAN A24F (TYP).

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT
W. STEPHENSON STREET

PERKINS STREET

WEST CHURCH STREET
(39A) - 75 LF (39) - 180 LF
(39A) - 75 LF
(39A) - 75 LF
(27B) - 120 LF (27B) - 180 LF(39) - 120 LF
(21) - 50 LF (21) - 50 LF (1) - 95 LF (21) - 50 LF (21) - 50 LF (1) - 82 LF (21) - 50 LF ST1
ST1
ST3
ST3
(27B) - 180 LF
(39) - 180 LF (39) - 108 LF
(27B) - 108 LF
(21) - 50 LF
ST1
ST2
W. STANDLEY STREET
W. SMITH STREET
(39A) - 75 LF
(39A) - 75 LF
(27B) - 105 LF (27B) - 194 LF (27B) - 370 LF
(39) - 105 LF (39) - 194 LF (39) - 370 LF
(1) - 80 LF (1) - 93 LF (21) - 50 LF (21) - 50 LF (21) - 50 LF (21) - 50 LF (1) - 100 LF (21) - 50 LF ST1
ST1
(39) - 122 LF
(27B) - 122 LF
(39) - 194 LF (39A) - 75 LF
(27B) - 194 LF
ST1
ST1
P-101 STRIPING PLAN
APPLY 12" WHITE THERMOPLASTIC CROSSWALK AND LIMIT LINE
PER CALTRANS STANDARD PLAN A24E (TYP).

APPLY 24" WHITE THERMOPLASTIC CONTINENTAL CROSSWALK
PER CALTRANS STANDARD PLAN A24F (TYP).

WHITE THERMOPLASTIC BIKE LANE SYMBOLWITH PERSON PER A24C OF CALTRANS STD. PLANS.

WHITE THERMOPLASTIC BIKE LANE ARROW
LANE PER A24A OF CALTRANS STD. PLANS.

BIKE

PAVEMENT MARKINGS TRAFFIC STRIPING CROSSWALK PLACEMENT
ALL CROSSWALKS WILL BE 10 FT. IN WIDTH AND EXTEND
(XX) - ___LF STRIPING PER CALTRANS DETAIL INDICATED TO LIP OF GUTTER OR AS DIRECTED BY THE CITY. ON PLAN. PER A20A TO A20D OF CSP.

STOP LEGEND PER CSP A24D
TYPE I, IV 10'-0" ARROW PER CSP A24A APPLY 24" YELLOW THERMOPLASTIC CONTINENTAL CROSSWALK PER CALTRANS STANDARD PLAN A24F (TYP).

NOT FOR BIDDING PURPOSES

CITY OF UKIAH
Project
PLAN
300 Seminary Avenue
Ukiah, CA 95482

AS SHOWN
JANUARY 2021
S:\PUBLIC WORKS\PROJECTS\PUBLIC WORKS\2019\SPEC 19-01 DORA RECONSTRUCTION\PLANS AND SPEC\SPEC 19-01 DORA UTILITY IMPROVEMENT.DWG

DORA STREET UTILITY IMPROVEMENT PROJECT

WEST HENRY STREET

WILLOW AVENUE
(39A) - 75 LF (27B) - 230 LF (39) - 230 LF
(21) - 50 LF (1) - 107 LF (21) - 50 LF (21) - 50 LF (1) - 204 LF (21) - 50 LF ST1
(27B) - 490 LF
(39) - 490 LF (39A) - 75 LF

WALNUT AVENUE

GROVE AVENUE
(39A) - 75 LF
(39A) - 75 LF
(27B) - 224 LF(39) - 224 LF
(21) - 50 LF (21) - 50 LF (1) - 198 LF
ST1
ST1
(27B) - 224 LF
(39) - 224 LF
(21) - 50 LF
P-102 STRIPING PLAN
APPLY 12" WHITE THERMOPLASTIC CROSSWALK AND LIMIT LINE
PER CALTRANS STANDARD PLAN A24E (TYP).

APPLY 24" WHITE THERMOPLASTIC CONTINENTAL CROSSWALK
PER CALTRANS STANDARD PLAN A24F (TYP).

WHITE THERMOPLASTIC BIKE LANE SYMBOLWITH PERSON PER A24C OF CALTRANS STD. PLANS.

WHITE THERMOPLASTIC BIKE LANE ARROW
LANE PER A24A OF CALTRANS STD. PLANS.

BIKE

PAVEMENT MARKINGS TRAFFIC STRIPING CROSSWALK PLACEMENT
ALL CROSSWALKS WILL BE 10 FT. IN WIDTH AND EXTEND
(XX) - ___LF STRIPING PER CALTRANS DETAIL INDICATED TO LIP OF GUTTER OR AS DIRECTED BY THE CITY. ON PLAN. PER A20A TO A20D OF CSP.

STOP LEGEND PER CSP A24D
TYPE I, IV 10'-0" ARROW PER CSP A24A APPLY 24" YELLOW THERMOPLASTIC CONTINENTAL CROSSWALK PER CALTRANS STANDARD PLAN A24F (TYP).

NOT FOR BIDDING PURPOSES

CITY OF UKIAH

MENDOCINO COUNTY, CALIFORNIA

SPECIAL PROVISIONS
FOR

DORA STREET UTILITY IMPROVEMENT PROJECT
SPECIFICATION NO. 19-01

CITY OF UKIAH

DEPARTMENT OF PUBLIC WORKS
300 Seminary Avenue
Ukiah, California 95482-5400
Bids Open: Wednesday, Month XX, 2021
2:00 p.m.

Office of City Clerk

DORA STREET UTILITY IMPROVEMENT PROJECT Spec NO. 19-01
ii

CITY OF UKIAH

MENDOCINO COUNTY, CALIFORNIA
CITY COUNCIL:

JIM BROWN – MAYOR
JOSEFINA DUEÑAS – VICE MAYOR
DOUGLAS F. CRANE – COUNCIL MEMBER
MARI RODIN – COUNCIL MEMBER
JUAN OROZCO – COUNCIL MEMBER
SAGE SANGIACOMO – CITY MANAGER

TIM ERIKSEN - DIRECTOR OF PUBLIC WORKS / CITY ENGINEER
MARY HORGER – FINANCIAL SERVICES MANAGER
KRISTINE LAWLER – CITY CLERK
R. ALLEN CARTER - CITY TREASURER
Approved By:
________________________________
Tim Eriksen,
Director of Public Works/City Engineer