1/2015-3/2017 Rural Communities Housing Development Corp. Ukiah, CA Loan Packager, Homeownership Counselor
Develop and produce written marketing materials to individuals and businesses. Participate in special events and networking events to promote RCHDC’s Home Ownership Programs.
Screening of applicants and making preliminary determination of applicant mortgage loan eligibility.
Securing and interpreting applicant credit reports.
Input, track and update perspective applicant loan files, lender files and records as required by RCHDC and the lenders.
Input, tract and update perspective applicants and applications in the Counselor Max Database.
Attend quarterly meeting with USDA RD staff.
Developed positive working relationships with public and private officials. Maintained orderly filing and data system.
Mortgage loan origination and home mortgage loan qualification criteria. Residential mortgage escrow and title procedures.
Prepare, submit and follow up on requested grant draws on behalf of RCHDC. Prepare, submit and file Quarterly Reporting.
Prepare and submit Escrow Instructions to title Company in preparation of closing. Initiate pay off demands to all lien holders.
11/2006-1/2015 Mendocino Community Health Clinic Ukiah, CA Patient Financial Services, Medical Records, Phlebotomist Perform financial screening for patients to determine eligibility to enroll in different coverage programs such as Medi-Cal, Presumptive Eligibility Medi-Cal, Family Pact insurance plans offered through Covered California Exchange, and sliding scale. Educate patients and staff on current coverage options. Assist patients with enrollment into coverage when applicable. Facilitates payment plans in accordance to organizational guidelines. Communicates regularly with front line staff about criteria for choosing the correct payer codes.
Maintain patient Sliding Fee Scale files for complete documentation of records that will comply with the requirements of the annual audit.
Resolve patient’s questions regarding billing questions and payment plans. Participate in community outreach events at the Buddy Eller Center to represent the organization in a professional manor.
Confirm, schedule appointments, verify eligibility, register for medical, dental and psychiatry.
Verify client billing and provide the necessary documents for accounts payable. Purchasing, receiving, inventory completed purchased orders and stocking inventory. Cover the Patient Service Representative function as assigned by supervisor. Reconciles daily cash sheet in preparation to billing. Verifies appointments and directs to proper person or department. Scanning information and retrieving it through Electronic Medical records (EMR). Provides back up and other clerical support as needed in reception. 06/2006-11/2014 Ukiah Valley Medical Center Ukiah, CA
Phlebotomist
UVMC Lab– Phlebotomist, Ukiah, CA
Provide compassionate customer service to patients, co-workers and visitors. Blood draws in all departments and processed specimens.
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Data entry.
Answer calls and direct as needed in the lab.
Complete all tasks on our daily list.
Report results to nursing staff and doctors.
02/2009-11/2009 Ukiah Valley Medical Center Job Care Ukiah, CA Set up accounts and contracts for pre-employment drug screens and physicals. Scheduled appointments for workers compensation injuries and pre- employment physicals.
Communicated with workers compensation insurance agencies and patients regarding their care and claims. Communicated and filled out forms for workers compensation claims and handling.
Billed and collected for the services rendered. Followed up on outdated accounts.
Education
6/2013- 5/2015 Mendocino College Ukiah, CA
A.S. Business Management-Degree Received
4/2019- Currently Enrolled Mendocino College
• A.A. Business Administration for Transer
Interests
I am a volunteer at Pinoleville Native American Head Start as an elected Chair Person of the Policy Council and the Health Committee. I volunteer as a coach for sports activities that my children participate in. I enjoy cooking and baking and will be the first to raise my hand for a potluck. I am a member at the Ukiah Valley Athletic Club and enjoy taking classes Monday thru Saturday and working out daily. I enjoy hiking and long walks with family and friends on local trails. I love to travel with my family to new places in and out of the country. I really enjoy being a wife and mom the most.
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Mary V. Horger
300 Seminary Avenue
Ukiah, California 95482
(707) 463‐6233
[email protected]
Highlights of Qualifications
Results‐oriented leader, effective at managing diverse team members to accomplish goals and complete projects.
Team player, comfortable working independently or part of a group. Excel at developing, implementing, and enforcing contractual obligations, policies, procedures, laws and regulations.
Organized, able to handle multiple priorities to meet deadlines, working well under pressure. Resourceful.
Good people skills.
Efficient, able to recognize and implement process improvements. Solid verbal and written communication skills.
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Work Experience
City of Ukiah – Financial Services Manager: Procurement, Capital and Special Projects Ukiah, California
September 2019 to Present
Manage and coordinate the City’s centralized purchasing division, capital asset accounting, and grant and special project fiscal services of the City’s Finance Department. Participate in the development, implementation and monitoring of procurement policies, regulations, laws, and contractual and budgetary compliance. Provide highly responsible and technical procurement management services, including staff assistance in developing specifications for goods and services including requests for bids and proposals; perform related duties as assigned; plans, organizes and supervises the functions of procurement, capital project accounting, grant accounting, and special project financial services; serves as budget analyst and coordinates preparation of the City budgets pertaining to capital projects and acquisitions; assist in the preparation of the financial statements; assist in monthly and annual accounting system closes; provide financial and accounting support in tracking of grants and other special projects with other departments.
Duties:
Lead a comprehensive procurement, capital, and special fiscal project management program. Serve as the City Purchasing Officer.
Manage the procurement functions of the Finance Department and coordinate the procurement of City materials, supplies, equipment, and services.
Manage the budgeting, accounting, and fiscal reporting of the City’s capital improvement plan (CIP). Manage the budget, accounting, and financial functions supporting grants and special projects. Manage divisional staff, including Buyers and Financial Services Specialists, including training in related job responsibilities; assigning and directing work, providing performance appraisals and handling operational issues within the department.
Train and advise all departments regarding City purchasing, contract compliance, budget, accounting, and fiscal management procedures.
Develop, coordinate, and implement improved systems and procedures to ensure centralized purchasing, capital asset management, and special project accounting.
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Performs financial analysis and/or provides data at the request of the Finance Director, the City Manager, or Department Directors.
Provide support to the external audit process.
Perform special projects as directed.
City of Ukiah – Purchasing Supervisor/Procurement Manager Ukiah, California
August 2003 to September 2019
Plan, direct, supervise, and coordinate the City’s centralized purchasing program. Participate in the development and implementation of changes in operational procedures, regulations, laws, and policies. Assure compliance with government codes as they apply to governmental purchasing. Provide highly responsible and technical staff assistance in developing specifications, for goods and services, requests for bids and proposals. Create and manage contracts and purchase orders directly for City departments.
Duties:
Supervise staff and coordinate the procurement of City materials, supplies, equipment, and services. Review and approve purchase orders, contracts and requisitions for accuracy and compliance with government codes.
Confer with vendors as to availability of goods, prices, deliveries, discounts, and changes in supplies, materials, and equipment offered for sale.
Resolve complaints and problems with vendors.
Manage construction contracts.
Advise and direct all departments regarding City purchasing procedures. Develop, coordinate, and implement improved systems and procedures to ensure centralized purchasing. Develop detailed procurement specifications.
Prepare departmental budget.
Coordinate purchasing activities with other City departments and divisions and with outside agencies. Organize and maintain the computerized Purchase Order system. Supervise necessary demonstrations and tests of supplies and equipment. Prepare a variety of periodic activity reports.
Conduct formal bid process for construction projects, and the purchase of equipment, supplies, and services for the City as required.
Prepare and manage the Request for Proposal process for the procurement of professional services. Manage inventory system.
Coordinate the sale of surplus equipment.
Coordinate documentation and identification of fixed assets. Prepare and present reports to the City Council.
Commodities and services purchased: professional services (i.e. design engineering, civil engineering, architectural, etc.), construction projects, as well as a wide variety of equipment, supplies, and maintenance services in support of the operation of the Water and Wastewater Utilities, Electric Utilities, Public Safety, Community Services, Building Maintenance as well as General Government operations.
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RETECH Systems LLC – Purchasing Manager
Ukiah, California
October 2001 – April 2003
Managed the Purchasing Department in a fast‐paced manufacturing environment.
Duties:
Responsible for developing and managing procurement activities within project budgets. Monitored department's performance.
Developed purchasing policies and procedures.
Purchased from requisition, MRP systems, and blueprint. Negotiated discounts, and implemented milestone/progress payments and penalty clauses on large dollar procurements.
Ensured compliance to governmental customer’s contract requirements, such as FAR or DFAR requirements.
Managed the timely delivery of critical manufactured components from purchase order issuance to product delivery.
Worked with vendors to seek improvements in cost, quality, and on‐time delivery.
Commodities and services purchased: turn‐key custom manufactured parts and large assembles; managed outside processing such as large metal fabrications, plating, grinding, polishing, welding and forming; purchased custom hydraulic systems, vacuum systems, power supplies; purchased miscellaneous supplies, equipment and services, as well as fasteners, fittings, pipe, tubing, electrical components, tooling, stainless steel and steel plate, structural steel, plastics, maintenance supplies and office supplies.
Retech Systems LLC – Senior Buyer
Ukiah, California
December 2000 – October 2001
Assisted in the management of the Purchasing Department in a fast‐paced manufacturing environment.
Duties:
Purchased from requisition, MRP systems, and blueprint. Negotiated discounts, and implemented milestone/progress payments and penalty clauses on large dollar procurements.
Ensured compliance to governmental customer’s contract requirements, such as FAR or DFAR requirements.
Managed the timely delivery of critical manufactured components from purchase order issuance to product delivery.
Worked with vendors to seek improvements in cost, quality, and on‐time delivery.
Commodities and services purchased: turn‐key custom manufactured parts and large assembles; managed outside processing such as large metal fabrications, plating, grinding, polishing, welding and forming; purchased custom hydraulic systems, vacuum systems, power supplies; purchased miscellaneous supplies, equipment and services, as well as fasteners, fittings, pipe, tubing, electrical components, tooling, stainless steel and steel plate, structural steel, plastics, maintenance supplies and office supplies.
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Advanced Manufacturing & Development – Senior Buyer
Willits, California
June 1997 – February 1999
In charge of subcontracted services.
Duties:
Purchased from requisition, MRP systems, and blueprint. Coordinated critical product delivery.
Managed product quality and vendor performance.
Provided material budgets to sales team.
Worked with all employees regarding proper purchasing procedures.
Commodities and services purchased: forming, plating, turn‐key fabrication, pems, fasteners, maintenance supplies, office supplies.
RETECH Systems LLC – Purchasing Lead
Ukiah, California
January 1995 – June 1997
Advanced Manufacturing & Development – Buyer
Willits, California
August 1994 – January 1995
RETECH Inc. – Buyer
Ukiah, California
September 1991 – August 1994
RETECH Inc. – Purchasing Assistant
Ukiah, California
March 1991 – September 1991
Education
California State University – San Bernardino – Management Certificate in Public Procurement Mendocino Junior College – Ukiah, CA – General Education Studies Hartnell Junior College – Salinas, CA – General Education Studies King City High School – King City, CA
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STATEMENT OF QUALIFICATIONS
Community Development Services (CDS)
A California S Corporation
Introduction
Community Development Services (CDS), established in 1990 by Jeff Lucas, is an experienced economic development, underwriting/business lending, business services, housing program, and community outreach consulting firm. We work on behalf of both public and private sector clients.
CDS specializes in project‐specific grant acquisition, loan program management, direct services to businesses, and community outreach and education. We have obtained over $100 million from Community Development Block Grant (CDBG), Economic Development Administration (EDA), United States Department of Agriculture (USDA), Workforce Training, private sector, banking institutions, and other sources, on behalf of our clients.
CDS provides in‐depth technical assistance to small and mid‐sized businesses in the areas of cash flow management, personnel development, business expansion management, market analysis, customer service, and product/services development. Our team also provides project coordination and liaison services between public and private entities, project feasibility analysis, presentations to communities, strategy development, staff training, and program administration services. What we like best is accessing financing for our clients.
CDS offices are located at:
Community Development Services Community Development Services 3895 Main Street 100 Sunrise Blvd. Suite A 3
Kelseyville CA 95451 Colusa, CA 95932
(707) 279‐1540 (530) 632‐4725
(707) 489‐4943 [email protected] [email protected]
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Experience
Grants and Loan Programs
The CDS team has successfully completed the application processing and packaging of over 600 business loans on behalf of a variety of business types, with loan sizes ranging from $35,000 to $4.6 million. During the past twenty‐seven years, CDS has engaged in feasibility analysis work on behalf of commercial real estate projects, manufacturing, retail, services, agriculture and tourism‐based projects throughout Northern California. We are experienced with SBA 504 and 7a programs, CDBG and USDA lending and B & I guarantee programs, conventional lending, equity investment structures, housing programs, and micro lending practices.
CDS has successfully prepared over 75 revolving loan fund program and grant applications for CDBG, USDA, and EDA funding on behalf of government and economic development entities.
CDS currently manages multiple CDBG and USDA business loan and technical assistance programs. We provide design, acquisition, management, and oversight of business loan and business services programs. Our services include grant application preparation, loan underwriting, packaging, presentation, closing, and ongoing loan servicing. An important part of our loan servicing is assuring household income and job creation requirements are met and documented.
Experience with CDBG Over The Counter (OTC) projects include: the Granzella’s rebuilding project, City of Williams, in the total amount of $3,773,921, with $962,500 in OTC low interest business loan funds and $254,745 in OTC grant funds for infrastructure improvements; the Agwood Mill & Lumber Company job retention/debt restructure project, County of Mendocino, in the total amount of $4,571,891, with $2,000,000 in OTC low interest loan funds; and the Premier Mushroom debt restructure/job retention & job creation project County of Colusa, in the total amount of $30,866,216, with $4,600,000 in low interest OTC business loan funds. CDS completed another OTC for build out of the Hill Top Hotel in Placer County in the total amount of $18,350,000, with $1,500,000 of it being 2% fixed rate CDBG financing for furniture, fixtures and equipment. We are currently working on three more OTC projects.
We received approval on June 1, 2018 of an OTC funding application in the amount of $2,910,000, on behalf of the City of Willows, for the Rumiano Cheese company to modernize their facility.
The total project, including a new building, land and infrastructure is $10,088,029. In 2018 we successfully obtained $1,500,000 in CDBG Disaster Relief funds on behalf of Lake County in support of the Anderson Springs septic to sewer project. After several years effort, on October 3, 2019, we received an agreement between the State HCD and Lake County designating $5,597,000 in CDBG Disaster Recovery funds to be applied to water system improvement projects in the Cobb Mountain area of Lake county.
We have also successfully acquired and manage over $6,500,000 in USDA Intermediary Relending Program (IRP) funds, as well as locally financed business retention programs. We have experience with companion lending including work with SBA 7(a) and 504 programs, the USDA City of Ukiah
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Business and Industry Loan Guarantee program, and Community Development Financial Institution (CDFI) commercial lending. We are also very experienced with the USDA community facilities loan program, microenterprise and community assistance programs.
One‐on‐One Business Assistance
The CDS team believes in providing proactive technical assistance to small and mid‐sized businesses in order to strengthen local economies. We have worked with over 600 businesses in Northern California providing help with cash flow management, personnel development, customer service training, individual and group marketing strategies, business planning, access to private and public capital, and permitting issues. We visit the business site, where the entrepreneur is in his or her environment. We interview, we observe, we diagnosis, we recommend, and then we assist. The relationships we have developed with many Northern California businesses are long‐term and rewarding.
Infrastructure
CDS has experience with successfully acquiring funding from multiple sources including the US Department of Commerce, State of California Housing and Community Development, Community Development Block Grant (CDBG) Economic Development and General Allocation funding, and US Department of Agriculture funding programs. Projects ranging in size from $230,000 to $4 million include water diversion/flood control, road, sewer, water line, and wastewater disposal/geothermal energy reuse projects.
Housing and Community Facilities
CDS is also experienced with obtaining grant funding for housing and public facilities through the US Department of Agriculture Rural Development programs and the State of California Housing and Community Development Community Development Block Grant (CDBG) and HOME programs. We have experience in the general administration of CDBG housing and public facility grants, program income waivers, as well as the activity delivery services necessary for successful programs and projects. These services have been provided both as stand‐alone and as a partner with the city’s or county’s in‐house staff.
Planning, Redevelopment and Feasibility Studies
The CDS team has completed a variety of projects and studies including general plans, land use regulations, and development review. Redevelopment experience ranges from the original federal programs in Urban Renewal and Model Cities, current efforts that established redevelopment project areas for the County of Lake and the City of Clearlake. Redevelopment experience involved obtaining credit ratings for Tax Increment Financing bonds and successfully getting voter approval for a project area. Special studies include the Clarks Island Redevelopment City of Ukiah
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Study that showed the feasibility of several development concepts for an island within the Lake County North Shore Project Area, and historical preservation tax credit feasibility for two buildings in Winters, and redevelopment findings of blight for two proposed redevelopment project areas. Although the Redevelopment tool has been taken from local jurisdictions, the experiences we have gained from redevelopment projects are useful for other financing mechanisms which include the community reinvestment development authority program recently signed into law by Governor Brown.
Economic Development Strategies
A strategy is a plan. A plan is necessary to organize action. CDS has twenty‐six years’ experience with Comprehensive Economic Development Strategy preparation and implementation in Lake County, the North Central Counties Consortium, and in 2002 and 2014, we prepared the NoRTEC NCEN Comprehensive Economic Development Strategies. In 2013, CDS completed the Technical Assistance and Financing Need Assessment; Strategy to Address Identified Needs on Behalf of Mendocino County. We prefer to keep the strategies we prepare succinct and practical. This work requires a great deal of community outreach and education.
Our most recent experience with economic development strategies is the preparation of the Lake County Comprehensive Economic Development Strategy for 2016/2017. This plan was completed in the after math of the Valley Fire Disaster Declaration and included fire recovery projects which are being pursued for housing, infrastructure, and job creation projects. CDS was fully engaged with implementing the strategy and assisting with acquiring Cal HOME and CDBG Disaster Relief funds on behalf of Lake County. CDS helped the County obtain an allocation of $7,592,000 in Community Development Block Grant funding and $7,200,000 in CalHOME funding.
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RESUMES
JEFF LUCAS, Principal
Professional Summary
Founding Principal, Community Development Services (CDS) ‐‐ a consulting firm specializing in economic development, business diagnostics, business financing, employee development, community outreach, grant acquisition, grant management, and program management. (1990 to present)
Executive Director, North Central Counties Consortium, Inc., Lake County Office ‐‐ implementing changes in fundamental program design and client services, creating a cohesive performance‐driven team, redirecting the budget, reestablishing public body and private sector relationships, community outreach, and redefining the local One Stop brand. (2007 to 2008)
Director, Lake County Job Training Office, Lake County Office of Education – program development and oversight of all JTPA funded adult and youth program and budget activities, staff management (15 employees), and public relations activities. (1983‐1991) First Executive Director, Lake County Economic Development Corporation – preparation and approval of Bylaws, Articles of Incorporation, preparation of annual County Comprehensive Economic Development Strategy, Strategic Employment and Training Plan, and implementation of Integrated Business Services/Vocational Training/Employee Preparation Programs. (1985‐1989)
Founding Director of the fourth Small Business Development Center (SBDC) in California – provided program design, budget, staff recruitment, budget, and oversight functions. (1986‐1991)
Skills
Professional skills include business and organization assessment, community outreach and education, business financing, team development, budgeting, business lending practices, grant preparation, grant management, project and program management, and public and private sector liaison, disaster recovery planning and implementation work and work with foundations and nonprofits.
Education
BA in Government California State University, Sacramento 1976 Economic Development/Finance National Association of Development Organizations 1993 Revolving Loan Fund Management Calif. Association of Local Economic Development 1999 City of Ukiah
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BEN FELT,
Financial Consultant
Professional Summary
Lead Underwriter and Business Consultant, Community Development Services (2008 to present).
Real Estate Broker and Principal (2003‐2006), Brokers of Bakersfield Realty, Inc.
Specializing in the marketing of Agricultural properties, and performing Farm and Ranch Appraisals. Evaluated and facilitated larger scale land acquisitions in the Central Valley area of California as “transitional uses” requiring conversion of agricultural and ranch parcels into residential master‐plan development opportunities. Founder and Chief Executive Officer, Agri‐Business financial Consultant (1985‐2003) Successfully reorganized or restructured over 27 farming operations having a combined asset value of over $315 million; successfully restructured through debt and equity over $100 million of indebtedness, formulated and negotiated leveraged buyouts totaling $7.1 million, under both IRS Code Sections 1031 and 2032A; successfully negotiated mergers, acquisitions, and strategic alliances for agricultural clients; and developed an integrated budgeting and forecasting spreadsheet program for customized cash flow management of agricultural enterprises.
General Manager (May 1983‐March 1985), Joe Lucio Dairy, Pala, CA. Structured and negotiated a $5.3 million buyout of the dairy enterprise upon the owner’s retirement. Branch Manager (5 employees) (1979‐1983), Federal Intermediate Credit Bank, production Credit Association, San Diego, CA. Increased loan portfolio from $1.4 million to over $72 million within four years, maintained loan credit quality rating of 98% acceptable, and managed the most profitable branch within the Federal Intermediate Credit Bank’s five state district.
General Manager (1976‐1979), L& S Cattle Feeders, Riverside, CA. Agricultural Loan officer (1975 – 1976), Agricultural Field Representative (1973‐1975), Credit Department, Valley National Bank, Phoenix, AZ
Skills
Mr. Felt provides financial analysis and business management advice to private sector clients.
Services include, loan underwriting, budgeting, cash flow projections, business planning & feasibility studies, risk management analysis, debt restructures, business reorganizations, and financial negotiations.
Ben provides in‐depth practical experience in the diagnosis of operations, loan packaging, debt restructuring, and other related activities on behalf of CDS clients. Mr. Felt’s experience includes City of Ukiah
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interim accounting and financial management advice to multi‐million‐dollar farming operations, reporting and analysis of financial results, budgeting, and forecasting.
Education
Bachelor of Science/Animal Science California State Polytechnic University, Pomona 1968 Business Management Certificate American Institute of Banking, University of California, Riverside Extension, Riverside 1976
Advanced Credit Course Certification Valley National Bank, Phoenix, AZ 1974 DEBORAH SWARTZ,
Fiscal & Program Manager
Professional Summary
Loan portfolio management for multiple agencies, individual loan file documentation, loan closing preparations, including preparation of Laserpro loan closing documents, title and escrow management, loan servicing, program reporting on behalf of Community Development Block Grants, USDA Intermediary Relending Program, Rural Microenterprise Assistance Program, and Rural Business Development Grants, and customer service. Community Development Services (2010 to present). First American Title Company, all escrow duties associated with escrow officer (2009 to 2012).
Fidelity National Title Company, escrow assistant, duties included customer service, filing, and bookkeeping, loan closing processing, scheduling, loan signing and related tasks (2005 to 2009).
North American Title Company, escrow officer duties (2000 to 2004) Skills
Deborah is experienced with loan program management, program reporting, and administration of multiple funding sources, business income and expense forecasts, and personnel management fundamentals. Extensive experience with computer programs such as; Microsoft Word, Excel, MortCare (loan servicing software), and LaserPro (loan closing documentation software). Real estate transactions, escrow and loan closing preparations, loan portfolio management, budgeting, and office software (Excel, Word, LaserPro, and RBJ).
Education
Diploma San Hedrin High School, Willits
Notary California Notary Public Commission
Real Estate Agent California Licensed Real Estate
USDA/RCAC 502 Certified Loan packager
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DAN OBERMEYER,
Planning & Development Specialist
Professional Summary
Planning & Development Specialist, Community Development Services (CDS) ‐‐ a consulting firm specializing in economic development, community planning, financing, and grant acquisition and management. (2002 to 2004 and 2009 to present) Agency Director, Glenn County Planning & Public Works Agency, Willows – Management of large county agency with services in planning, building inspection, code enforcement, public works/engineering, roads and bridges, parks, buildings and grounds, airports, solid waste and transit. Initiated update of General Plan, established Unified Development Code, and developed impact fees. (2004 to 2009)
Director, Lake County Community Development Department, Lakeport – Management of Community Planning and Building Department, completed area plans, initiated update to General Plan, and revised zoning regulations. (2000 to 2002) Principal, Obermeyer & Associations, Clearlake – Provided development assistance, labor relations, and project specific land use services. (1996 to 2000) City Administrator, City of Clearlake – Management of city services including finance, personnel, police, public works, parks, planning, code enforcement and building inspection. Established first redevelopment project area and completed first tax increment bond issue. Led successful effort to establish a ½% sales tax initiative by ballot which passed by 87%. (1989 to 1996)
Planning Director, Clearlake – Completed General Plan & Zoning Ord. (1987 to 1989) Principal, Obermeyer Associates – rural communities planning services. (1984 to 1987) Facility Affiliate, University of Montana, Regional, Rural & Town Planning – Established and taught graduate course in community design. (1984 to 1987) Chief Planner, Missoula Planning Organization, Missoula MT – Completed first general plan for county, update to city plan, established subdivision regulations, completed zoning ordinance for County and updates to City ordinance. (1974 to 1987) Planning Director, Carbon County, MT –Established first planning program for rural county with 7 small cities. (1973 to 1974)
Associate/Assistant Planner, City/County Planning Department, Helena MT – Urban Renewal and Model Cities programs and completed area plan for valley. (1971‐1973) City of Ukiah
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Skills
Extensive professional skills in community design and planning, development review, regulation development, management, grant writing, CEQA/NEPA clearances, GIS, technical report writing, community facilitation and presentations, and design standards. Dan is also experienced with CDBG/Home housing and community facility program administration.
Education
Masters of Public Administration University of Montana, Missoula, MT 1984 Master of Architecture Montana State University, Bozeman, MT 1971 ANDY LUCAS,
Small Business Management Consultant
Professional Summary
Andy Lucas is an experienced small business personnel and customer relations consultant with twelve years’ experience in the retail and food and beverage service sectors. Andy has managed several small restaurant and furniture sales businesses. His skills include team work development, use of computer software to manage cash flow, product presentation, and personnel training, scheduling and management. Andy is very competent with grant writing, business needs assessment, financing, and workshop presentation. Andy has become our in‐house USDA programs specialist. He is also our lead staff for work with the Lake County Economic Development Corporation.
Skills
Professional skills include business and organization assessment, community outreach and education, business financing, team development, budgeting, business lending practices, grant preparation, grant management, project and program management, public and private sector liaison, disaster recovery planning and implementation work and work with foundations and nonprofits.
Education
Community Development Block Grant Training State of California, annually Certified Economic Developer Program California State University, Fresno 2012 Government Studies and Kinesiology California State University, Sacramento 2007 City of Ukiah
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CDS Fee Schedule
We prefer to assess the scope, complexity, urgency, duration, and budget of each project we engage in, and then develop a fee structure commensurate with our client’s capacity and needs.
CDS typically charges an hourly fee of $125 which includes travel, reproduction, and other administrative costs. Arrangements can be made based on client needs, the length and complexity of the project or projects, and the long‐term relationship with the client.
Client List
City of Auburn Colusa County Partnership (2003 – Present) City of Brawley Lake County EDC (1998 – Present) City of Clearlake Lake County One Stop
City of Colusa Mendocino EDFC (1996 – 2017)
City of Dixon North Central Counties Consortium City of Fort Bragg (1995 – Present) NoRTEC
City of Grass Valley (2009 – Present) Sierra Economic Development Corp.
City of Gridley (2005, w/Chabin 2009) Premier Mushrooms City of Lakeport (1995 – Present) Agwood Mill & Lumber Company City of Oroville County of Yolo
City of Riverbank 3Core (2003‐Present)
City of San Joaquin
City of Scotts Valley
City of South Lake Tahoe
City of Ukiah
City of Williams
County of Colusa (2008 – 2016)
County of Glenn (1999 – 2018)
County of Lake (1994 – Present)
County of Mendocino (1995 – Present)
County of Mono
Humboldt State University/Foundation/SBDC
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References
Michael J. Azevedo Scott Rogalski Assistant Director of Public Works Associate Director of Partnerships 1215 Market Street SBDC Humboldt State University Colusa, CA 95932 1 Harpst Street, House 71 530‐458‐0466 Arcata, CA 9551 916-479-9722
John Ashbaugh, CEO Ed Hulbert, CEO
Premier Mushrooms Colusa Industrial Properties 2880 Niagra Avenue 50 Sunrise Blvd.
Colusa, CA 95932 Colusa, CA 95932
530‐458‐2700 530‐458‐2118
Chuck Wolfe
Claggett Wolfe & Associates
3108 Sunshine Meadows Drive
Auburn, CA 95602
530‐878‐8016
Jon Diedesch
Department of Housing &
Community Development
Program‐Capital Development
1800 3rd Street, Suite #330
Sacramento, CA 95811
916‐319‐4802
Kim Dolbow Vann, USDA State Director
California, Rural Development
430 G. Street, Agency #4169
Davis, CA 95616
530‐792‐5800
Jody Stickles, AVP, Commercial Loan Officer
Savings Bank of Mendocino County
490 South Main Street
Fort Bragg, CA 95437
707‐964‐4723
Steve Dunnicliff, Deputy CAO
County of Mendocino
860 North Bush Street
Ukiah, CA 95482
707‐463‐4441
Margaret Silveira, City Manager
City of Lakeport
225 Park Street
Lakeport, CA 95453
707‐263‐5615 ext. 32
Stewart Knox, Executive Director
California Employment and Training Panel
1100 J Street
Sacramento CA 95814
916‐327‐5640
Marc Nemanic, Chief Administrative Officer
3CORE
1430 East Avenue, Suite 4A
Chico, CA 95926
530‐893‐8732
Jennifer Owen, Controller
North Coast Brewing Company
455 N. Main Street
Fort Bragg, CA 95437
707‐964‐2739
Kevin Ralph, Senior Vice President
Farm Credit West
1478 Stone Point Drive, Suite 450
Roseville, CA 95661
916‐724‐4813
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1 CDBG BUSINESS ASSISTANCE
LOAN PROGRAM GUIDELINES
TABLE OF CONTENTS
Table of Contents……………………………………………… 1
1. Description of Business Assistance Activity................... 2
2. Program Overview............................................................... 3
3. Eligible and Ineligible Costs............................................... 4
4. Meeting National Objectives............................................... 5
5. Meeting Public Benefit Standards...................................... 5
6. Meeting CDBG Underwriting Requirements...................... 6
7. Meeting Federal Program Requirements........................... 6
8. Loan Processing and Approval.......................................... 8
9. Dispute Resolution/Appeal Process.................................. 9
10. Loan Closing........................................................................ 10
11. Loan Application Evaluation.............................................. 11
12. Loan Servicing..................................................................... 13
13. Readiness............................................................................. 13 City of Ukiah
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2 1. Description of Business Assistance Activity
The City of Ukiah is proposing to utilize CDBG 2020 NOFA funds for the purpose of establishing a business assistance revolving loan fund. The purpose of the revolving loan fund is to provide flexible low interest forgivable loans to small and medium sized businesses in the City of Ukiah to offset the negative impacts of the COVID-19 Shelter In Place (SIP) order and to assist these businesses with financial recovery. The repayment schedule for each loan will be based on an analysis of the anticipated debt service capacity of the business during the COVID-19 recovery period.
Loan forgiveness will be based on the business retaining full time equivalent positions of which 51% are to be filled by members of low/moderate income households during the recovery period. Loan payments may be deferred for a period of time based on a month by month annual financial forecast of debt service capacity utilizing the required six HUD CDBG under writing criteria. A key element of this analysis will be a review of the past two years business tax returns, to determine past business viability, and a review of recent in-house, bookkeeper, or CPA-prepared profit and loss and balance sheet statements measuring the impacts of the Shelter in Place order on the business. The next step will be the development of a month by month one-year financial forecast, based on the business history, combined with the evolving relaxation of the order on the business future cash flow. The forecast will determine the loan repayment and loan deferral schedule.
In order to provide additional technical and objective expertise, the program operator will utilize the services of the regional NorCal Small Business Development Finance Center to help the borrower prepare the one year forecast statements and to assist with the financial evaluation process. The business owner will prepare the forecast with assistance from the NorCal SBDC Finance Center consulting team.
The loan fund design is based on meeting CDBG National Objective and Public Benefit requirements in the COVID-19 recovery period. It is based on the retention of jobs. It is also designed to complement existing local and regional lending activities by filling a gap in the availability of low interest, flexible business loans. The program will provide loan funds in cooperation with private lenders, including but not necessarily limited to Umpqua Bank, Tri Counties Bank, Bank of the West, West America Bank, and Savings Bank of Mendocino County. These banks will provide referrals to the city loan fund operator. The nonprofit lenders, which include Mendocino Economic Development Finance Corporation, the Arcata Economic Development Corporation, and the SBA, will also provide referrals to the program. The goal will be to arrange companion loans when possible to leverage other loan funds and extend the City loan program capacity to serve more businesses.
In some cases, the WEST Business Development Center, utilizing resources being made available through the Business Innovation and Resiliency Fund for Mendocino County, may award grants to support micro businesses that participate in working groups and one on one consulting activities. These activities are designed to help small businesses City of Ukiah
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3 survive during the recovery period. The WEST Business Development Center will also provide referrals and, in some cases as a condition of the loan, provide follow up technical assistance as needed to improve the likelihood of the borrower’s success. The WEST Business Development Center may also provide business support services to help program borrowers rebuild their businesses. Because the WEST Business Development Center is part of the traditional SBDC family of service providers, its consultants can serve a variety of small businesses with follow up technical assistance.
2. Program Overview
Administration
The City will administer the program with in-house experienced CDBG staff administrators. The City will assist the program operator, Community Development Services, in implementing the program.
City of Ukiah CDBG Administrator: Craig Schlatter, Director of Community Development Department: Community Development
Address: 300 Seminary Ave. Ukiah, CA 95482
Phone Number: (707) 463-6219
Email Address: [email protected]
Implementation
Community Development Services will be responsible for working with the banks, public lenders, originating and underwriting business loans, documenting compliance with CDBG regulations, and preparing the loan closing documents.
Principal Program Operator: Jeff Lucas, Principal
Agency: Community Development Services
Address: 3895 Main St. Kelseyville, CA 95451
Phone Number: (707) 279-1540
Email Address: [email protected]
CDBG Program Requirements
Eligible Applicants
CDBG funds under this Program can only be expended on the eligible activity authorized under Title I of the Housing and Community Development Act of 1974 (hereafter called “Act”), section 105(a)(17): special economic development, providing direct financial assistance to private for-profit businesses.
An eligible applicant is:
an existing business legally operating, with any required local business license, insurance, permits per local, state and federal requirements; City of Ukiah
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4 an applicant with a non-operating start-up business may not have all required licenses or insurance, so these items will be made a condition of loan closing; a person or persons wishing to buy an existing business; a business leasing tenant space or owner-occupied business in the service area.
The loan applicant must provide documentation that the proposed project will meet CDBG eligibility criteria of national objective and public benefit requirements. The loan applicant must provide documentation of meeting reasonable commercial underwriting criteria outlined in below in these guidelines as well as HUD CDBG mandated six underwriting standards. These mandated criteria are described below.
Specific ineligible loan applicants include:
a business operating a private “exclusive” recreational facility; non-profit businesses are not eligible under this program; a businesses or person(s) with unresolved state / federal tax liens; a business or person in bankruptcy process are not eligible until bankruptcy process is complete.
3. Eligible Project Costs
The following list is provided for reference in order to clarify that CDBG funds will only be used for CDBG eligible activities. The primary purpose of the loan program will be to retain businesses and retain jobs. CDBG funds are non-discretionary and restricted to certain eligible costs.
operating capital and inventory;
furniture fixtures and equipment (FF&E), with or without installation costs; project site improvements, new construction or rehabilitation of leased space or owned building;
engineering and architectural plans and required permits or fees; purchase of manufacturing equipment (with or without installation costs); refinancing of existing business debt when done in conjunction with restructuring of other existing private financing debt(s);
purchase of real property, when it provides positive cash flow for new jobs; relocation grants for persons displaced due to funding of the project; purchase of an existing business, including documented value of good will.
Ineligible Costs
CDBG funds are non-discretionary, limited to certain eligible costs described in the section above. Some ineligible costs are:
costs incurred prior to submittal of BA loan application and environmental review completion;
costs associated with residential housing development, i.e. on mixed use project; costs associated with supporting “other” businesses the applicant owns; City of Ukiah
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5 costs on a funded project not meeting a national objective; personal expenses such as cars, home repairs, not directly associated with the business;
costs of paying off personal credit cards;
costs of paying off any personal debt not directly associated with business; cash payments of any kind made directly to the assisted business owner(s) (wages or draws) from loan proceeds;
costs associated with a funded project when the owner(s) or business is found to be on federal debarred list;
public infrastructure in support of the business;
research and development costs for future production (speculative).
Once approved, loan funds cannot be shifted from one approved type of cost to another without formal written approval from the City. If there is a substantial change in the project scope of work or underwriting, then the loan must be re-evaluated by the City, per state and federal regulations, prior to loan closing or disbursement of CDBG funds.
4. Meeting National Objective Standards
All eligible activities funded under this program must meet a CDBG “National Objective” as described in the Act, Section 104(b)(3) and federal regulations 24 CFR Part 570.483.
Projects not documented as meeting a national objective are an ineligible activity. Below is a general description of documenting how a project meets the national objective of benefit to low - moderate income (LMI) persons. The City will use Department specific guidance for ensuring each eligible project funded is documented as meeting a national objective.
Projects normally meet a national objective standard when they create or retain jobs and provide over half; at least fifty one percent (51%), of the new job positions or retained positions to low/moderate income (LMI) qualified persons. Businesses proposing to retain or create jobs to LMI persons must agree to allow the City, or their designated representative, to meet with each job applicant prior to hiring or returning to work and complete a Self-Certification of Income Form. Payrolls must be collected by the City and compared before and after the loan closing to prove over half of job positions are provided to low-moderate income persons. This will prove the project’s job retention met the national objective of principally benefiting LMI persons.
5. Meeting Public Benefit Standards
All eligible project activities funded under this program must meet a minimum CDBG “Public Benefit Standard” as described in the Act, section 104(b)(17) and federal regulations; 24 CFR Part 570.483(f)(g). Public Benefit is provided by the loan recipient in return for use of subsidized federal funds, and provides a funding limit or “cap”.
For projects meeting national objective via jobs provided to LMI persons, the Public Benefit standard is jobs, and the maximum CDBG loan funding available is limited to City of Ukiah
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6 $35,000 per job. The City will require loan applicants to provide an estimate of public benefit generated by investment of CDBG funds into the business via the Job Tracking Form. The jobs retained must also be included in the business forecast spread sheet as a business expense. This proposed level of public benefit will be verified after investment of CDBG funding.
CDBG public benefit requirements of the program will be disclosed by the City program operator at the start of the application process. The City will use HUD CDBG financial underwriting to identify the need for a CDBG loan and determine the reasonable public benefit that will be generated from the loan.
6. Meeting CDBG Underwriting Requirements
In addition to documenting that the project meets CDBG public benefit standard, the loan must also be documented as meeting six HUD CDBG underwriting standards, per federal regulation 24 CFR Part 570.483(e). These underwriting standards are required to document a minimum “due diligence” of the City and ensure projects are financially sound enough to meet public benefit and national objective job retention standards. The six underwriting standards are general, qualitative, and are supported in part by commercial underwriting standards defined below.
The Six Underwriting Standards are:
project costs are documented as reasonable (typically, third party cost estimates); all sources of funding for the project are documented with final commitments; to the extent practicable, CDBG funds are not substituted for private (non-federal) funds;
documentation that project is financially feasible (based on cash flow projections to support jobs and debt service, etc.);
to the extent practicable, the return of the owner’s equity investment is not unreasonable (based on level of equity and proposed CDBG loan terms); to the extent practicable, CDBG funds are disbursed on a pro-rata basis with other financing provided for the project.
7. Meeting Other Federal Program Requirements
Since these loans are provided from a federal funding source, there are a number of federal laws and requirements which are triggered by their use. The City will require loan applicants to provide information which allows them to make a compliance determination.
Applicants are required to sign loan disclosures and work with City staff to ensure each project is in compliance with any of the triggered, applicable regulations listed below. The sections below are program requirements.
National Environmental Policy Act (NEPA): Every project funded under the program must be reviewed under HUD NEPA regulations 24 CFR Part 58 and the City’s NEPA Certifying Officer must sign and certify an Environmental Review Record (ERR) for each project City of Ukiah
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7 prior to approval or disbursement of loan funds. The City is required to sign and certify the correct NEPA ERR, per current Environmental Review Requirements.
The ERR level of review is based on the project’s “aggregated” scope of work, which includes all proposed project funding. Any construction or equipment installation proposed will require more review work on the ERR. The ERR will be done early in application process, as soon as the project is deemed eligible and scope of work is finalized. No costs will be charged to the Borrower for this process. Applicants must sign Department certification form that no “choice limiting action” under NEPA regulations has or will take place.
Prevailing Wage Compliance: If a project proposes to use CDBG funds to pay costs for any construction project, then federal and state labor standards compliance must be documented. Davis-Bacon Act (40 USC 276a - 276a-5) and related laws are “triggered” when any CDBG funding is used to pay for any project construction costs. Lender will follow Department guidance in current Labor Standards Chapter of the GMM for prevailing wage compliance on funded projects.
Additional labor costs will be added to projects proposing to use CDBG to pay for new construction, rehabilitation, or equipment installation. The City will work with loan applicants to ensure project compliance. The additional time and work required by prevailing wage regulations will be disclosed to the borrower as soon as possible. Any additional costs resulting from this regulation will be incorporated into the CDBG loan approval.
Acquisition and Relocation Laws: All applicants proposing to use CDBG funds for purchase of real property must comply with 49 CFR Part 24 Acquisition laws. The City will provide required Seller Disclosure for execution as part of meeting this requirement.
All applicants proposing projects which trigger relocation compliance i.e. result in displacement of persons per Uniform Relocation Act (URA), must work with City to ensure compliance with this law. Additional costs associated with relocation compliance will be disclosed to the applicant prior to CDBG loan approval and included in project loan approval.
All applicants must sign a Certification of No Job Pirating. Job pirating is prohibited per CDBG federal regulation 24CFR 570.482 (h). Job pirating is defined as using CDBG public funds to facilitate the moving of a business and associated jobs from one jurisdiction to another (business attraction). As such, CDBG federal funds cannot be used to attract / subsidize a business to move from one labor market area to another or keep a business from moving out of a labor market by making a retention argument. The County will require all applicants to sign a non- job pirating certification.
Loan applicants will sign a Certification of No Conflict of Interest. In accordance state and federal regulations, no member of the governing body and no official, employee or agent of the local government, nor any other person who exercises policy or City of Ukiah
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8 decision-making responsibilities (including members of the loan committee and officers, employees, and agents of the loan committee, the administrative agent, contractors and similar agencies) in connection with the planning and implementation of the CDBG program shall directly or indirectly be eligible for this program. The City will require all applicants to sign a non- conflict of interest certification, any questions about state conflict of interest laws will be referred to City’s legal council for final determination.
All program applicants must obtain a DUN’s number, if they do not already have one. The DUN’s number is free and can be obtained online. In addition, prior to loan approval, the Lender will document that the business being assisted and all owners and affiliated businesses are verified as not on the federal debarred contractors list. HUD also requires that the Department and the City collect certain income and demographic data from the business and any beneficiaries of CDBG funds.
8. Loan Processing and Approval
Fair Lending Compliance
The City CDBG Business Loan Program will be implemented in a way that is consistent with the City’s commitment to fair lending laws. No person or business shall be excluded from participation in, denied the benefit of, or be subjected to discrimination under any program or activity funded in whole or in part with CDBG funds on the basis of his or her religion or religious affiliation, age, race, color, ancestry, national origin, sex, marital status, familial status (number or ages of children), physical or mental disability, sexual orientation, or other arbitrary cause. All personal and financial information of loan applicants will be kept confidential.
Loan Application Processing
Certain key anchor businesses within the city will be given initial priority to determine their need for financing. Once this process is completed, loan applications will be processed on a first come first served basis. The City will accept loan applications and review them for initial eligibility. Applicants that do not meet basic CDBG requirements of the program will be sent a letter or email of explanation. All applications received will be kept on file to document fair lending standards. Applications that meet basic eligibility requirements will be contacted for a site visit and collection of additional information.
Loan files will be set up as applications are received and compliance information gathered. The business will be required to provide accurate financials for past, current and future projection of the business operations. All owners will have credit checks conducted as part of loan underwriting. The City may arrange to provide sample financial Excel forms (balance / cash flow sheets, profit and loss, personal financial statements, and proforma) and coordinate the use of these tools with the NorCal Small Business Finance Center who will assist the loan applicant with preparing the month by month oneyear financial forecast. This arrangement will provide an objective source of guidance to the applicant, and accelerate the lending process.
City of Ukiah
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9 Loan applicants are responsible for providing accurate and timely information to the City as part of the loan process. This may include:
disclose all business owners with twenty percent or more ownership; disclose all other businesses the owners have an ownership interest of twenty percent (20%) or more;
provide current personal financial statements for each owner; disclose sources of collateral and security;
provide business historic financial information, including year to date; disclose sources of cash for any equity investment proposed; provide third party documentation of eligible project costs; provide market study or document basis of future sales projections; provide management capacity documentation for ability to execute; provide necessary information to clear federal overlays.
The City and its program operator will assist the loan applicants with meeting these requirements where applicable in the most fundamental and expeditious manner possible. Once the City and program operator have compiled a complete loan file with all the credit, financial, and underwriting information needed to show the loan is eligible under these guidelines, then a loan proposal will be prepared. The proposal will be submitted to City Loan Committee for their approval. Once approved, the City program operator will craft loan closing documents for signing by the borrower and then the City.
Funds will be provided to the borrower in accordance with CDBG distribution requirements.
Loan Approval Process
The Loan Committee shall be made up of three (3) individuals from the local nonprofit and/or for-profit lending community. The City of Ukiah’s Deputy City Manager/Economic Development Lead will serve as a fourth Loan Committee member, and a fifth Loan Committee member will include an associate planner, senior planner, or planning manager from the Community Development Department. The two City staff members serving on the loan committee will also assist as alternates if one of the primary loan committee members has a conflict due to the provision of matching lending on a Business Assistance loan program transaction. Loan Committee meetings will be scheduled as loan proposals are ready for presentation. Members may request additional information and/or attach conditions on closing or funding of the loan. If the loan is approved, then the City can move forward with loan closing.
Applicant Confidentiality
Persons involved in the loan process for this Program will not disclose any of applicants’ business or personal confidential information as part of loan review and approval process.
All confidential information of businesses will only be disclosed to persons required to view the information as part of loan review and approval. All personal and business City of Ukiah
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10 confidential information of loan applicants will be kept in a locked secured storage facility and are not available to persons outside of the program.
9. Dispute Resolution/Appeals Process
Any business applying for assistance through this program has the right to appeal if their application is denied. The appeal must be made in writing to the City Community Development Department. The Department will then schedule an appeal meeting for the applicant that will be heard by the Director of Community Development. If the application is denied a second time then the person may ask to have their appeal presented to the City Council for a final decision.
Exceptional Circumstances
Exceptions are defined as any action, which would depart from policy and procedures stated in the guidelines. The City may initiate consideration of an exceptional/special circumstance to the policies in these guidelines as long as it does not violate CDBG federal / state requirements. A written analysis of the exception will be prepared and submitted with loan approval request. This analysis shall contain a narrative, including the staff's recommended course of action and any written or verbal information supplied by the applicant. The loan approval shall be made after review and acceptance of the exceptional/special circumstances request.
10. Loan Closing Process
After approval, the City’s program operator will prepare for the loan closing with an Escrow Company if real property is involved. All loan document signings will be witnessed by a Public Notary. The loan closing documents are Laser Pro documents, which are the standard loan documents used by Banks and lenders. The borrower will sign all the necessary documents and agreements. Then the City will sign the documents. The original loan documents will be kept in a fire proof safe at City Hall.
Determination of Loan Amount
The Program has a minimum loan amount of $35,000. The maximum loan amount is $70,000. The actual loan amounts will be based on the business’s need for capital to recover from the Shelter in Place order and retain employees. Loan amounts may be increased based on Loan Committee approval.
Determination of Loan Term
The loan term is tied directly to the debt service capacity of the borrower, the use of funds, and what security is being pledged for the loan. If a business needs operating capital, equipment, inventory, or supplies, then the term of the loan can be amortized over seven years to minimize monthly loan payments. If the loan is for real property improvements and can be secured on real property, then the terms can be extended out to 10 years.
The key element of this loan program is to provide for loan balance forgiveness when the business has met its job retention requirements. The measurement for the meeting this City of Ukiah
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11 requirement is based on the business retaining one full time equivalent job for every $35,000 loaned for a period of two years. The job retained must be filled from a member of a low to moderate income household. Once the business has done that, the loan balance can be forgiven. This policy will encourage the business to retain employees during the anticipated COVID-19 recovery period.
Determination of Interest Rate
The loan interest rate will be one percent (1%).
Loan Processing Fees
The program provides administration funds to pay for loan processing and servicing costs.
No direct loan fees will be charged to the borrower. Also, there is no pre-payment penalty on the loans under this Program.
11. Loan Application Evaluation
Each project/business will be evaluated based on the how it has performed in the past and its future financial forecasts. Specifically, the following questions will be asked upon receipt of the loan application. The loan application has been vetted by HCD staff and designed to obtain the information and documentation necessary to determine loan eligibility.
Is business an eligible applicant?
Are the proposed project costs eligible?
Will project meet a CDBG national objective?
Will business meet public benefit jobs retention?
Does project appear to meet six HUD underwriting standards? Are federal overlays triggered that will adversely impact project development? Are the business and all owners’ credit worthy?
Does the business and owner pay bills on time, collect on time? Does owner have documented market demand for projected sales? Does owner have management capacity to operate the business? Does owner have financial accounting capacity to operate the business? Is the owner contributing a reasonable amount of equity? Is the owner able to get conventional bank financing, if not, why not? Was the business financially viable in the past (net income covers debt)? Are there reasonable financial assumptions for future viability/success? Is there enough collateral available to secure the proposed loan? Is the owner’s personal financial status stable?
By collecting enough initial application information to answer the above list of questions, the City will have a good sense of how strong a borrower is, and how successful they will be, if assisted with a CDBG loan. Most of this information is collected on the loan application form and verified verbally at the initial site visit with the owner. By meeting City of Ukiah
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12 the borrower and asking these questions the City will know what additional information/documentation needs to be collected to provide a clear picture and documentation of how CDBG funds can be used to retain the business and its jobs.
Personal and Business Credit
Each applicant will have third party credit reports obtained showing credit scores and payment history. All owners and their spouses with twenty percent (20%) or more interest in the business will get credit reports reviewed. If the personal credit reporting service, Sarma, which provides detailed credit history form Transunion, Experian, and Equifax, provides low credit scores or shows poor credit history, applicants must provide a written explanation of their current credit situation to clarify their situation.
Personal and Business Financial Information
Personal financial statements will be required for each person who owns 20% or more of the business. Financial statements need to show all assets and liabilities of the person.
In addition to these statements, federal tax return statements for owners and the business for the past two years are needed to give a historic perspective of income.
For the business fiscal year, historic financial statements will be required. These will consist of past two year’s balance sheets and cash flow statements, generated from past tax returns. These statements should be put together by the person responsible for doing the bookkeeping and finance management for the business.
A budget showing how the funds will be used must be provided so we understand how the CDBG funds will be used. Using the information in these financial statements, along with any back up documentation required, will provide the information necessary to prepare the loan proposal.
Collateral Requirements
When possible, loans under this program will be collateralized using commercial lending standards. However, the City understands that some borrowers will not have the collateral available to meet conventional lending standards. In these cases, we will determine if the borrower is fully committed to the loan and has provided as much collateral as possible as security for the loan. In addition, the City recognizes that CDBG funding is typically in a subordinate position to banks and other lenders.
It is the goal of the Program to get the best lien position possible to ensure loan repayments. Types of collateral may include:
Secured liens on real property,
UCC liens on machinery, equipment, or other fixtures, Lease assignments, as appropriate,
Personal and corporate guarantees, as appropriate, and Life insurance assignment and other collateral, as appropriate.
City of Ukiah
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13 Appraisal of assets may be required as part of determining how to obtain the best lien positions for the CDBG loan. Combined loan to value ratio on collateral for the typical CDBG loan should not exceed ninety percent (90%). Equipment and inventory secured should be properly discounted to reflect actual resale value when doing loan to value calculations.
Business Experience and Management Capacity
The loan applicant will provide brief management histories to show the experience of business owners and their management staff in successful operation of the existing business or something comparable.
12. Loan Servicing
The City will retain all original project files within locked storage. Original legal documents will be kept in locked fire proof filing system for future loan servicing. The City will provide annual income tax statements to the borrower for their tax purposes and other documentation as required within the loan closing documents. All loan payment will be made directly to the City and deposited into a CDBG Program Income Revolving Loan Fund account. City staff will inform the loan program operator if payments are late and the program operator will follow up.
The City will require periodic financial statements, annual tax returns, and proof of insurance annually from the borrower during the course of the loan term. Upon reviewing the borrower’s financial statements, the City may require the business to take actions that improve the business cash flows. In some cases, the borrower will need to update the city program operator on how the businesses is doing. In these situations, the NorCal SBDC Finance Center will provide vitiations and assistance as needed to help the business and maintain open communication with the City.
The borrower must disclose any sale of equipment or assets that are used as loan security by the Lender. The borrower may submit a written request to the City to change the CDBG loan terms, if the business is not able to fully service CDBG debt repayments or if they wish to pre-pay the loan by making one or more larger payments.
Demand Projections
It is anticipated that eight loans will be made within eighteen months of program implementation.
13. Readiness
The City has an existing contract with Community Development Services, (CDS) to assist with CDBG related activities. This firm has over 30 years of experience with CDBG business loan programs and is ready to implement the program once approved by HCD.
City of Ukiah
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2019-2020 CDBG APPLICATION
BUSINESS ASSISTANCE PROGRAM
Business Loan Program Activity Implementation Plan
The City of Ukiah is prepared to implement the CDBG Business Assistance Loan Program immediately after all general and special conditions have been met as required within the Standard Agreement between HCD and the City. The City’s program operator, Community Development Services, was previously procured per federal CDBG procurement requirements and has a contract end date of November 2021. The program operator has prepared the loan application, underwriting procedures, loan proposal format, loan closing documents, loan closing procedures, loan fund distribution, loan servicing and tracking practices, and other activities necessary to implement the program in an expeditious manner. Community Development Services has 30 years of CDBG business loan experience and is very familiar with the business and lending environment in and around the City of Ukiah.
Shortly after the City is approved by HCD to proceed, the program operator will reach out via email and telephone to the banks and public lending intuitions that have participated in the program survey to obtain referrals for the program. Concurrent with this effort, the program operator will prepare program fact sheet flyers for posting on the City’s webpage and Facebook page and the Ukiah Chamber of Commerce website.
Community Development Services has the staff and capacity to begin providing loan applications, conducting interviews, gathering documentation, and processing loans very shortly after the Standard Agreement conditions are met. Also concurrently, City staff will seek adoption of the Program Guidelines by the Ukiah City Council.
Because at least part of the City’s Business Assistance program is anticipated to be utilized by businesses to recover from the impacts of the COVID-19 pandemic, the City’s Business Assistance application will be modified to include questions requesting the business/borrower list other funding sources received. This will minimize the possibility of duplication of benefits for the same activity.
It is anticipated that the loan funds, in the amount of $431,000, will be used for eight loans which will be processed and approved within twelve to eighteen months of project implementation. Loan funds are anticipated to create and/or retain at least 12 jobs for low- and moderate-income persons. Additionally, the City has committed up to an additional $140,000 in CDBG Program Income for the Business Assistance Loan Program, of which approximately $116,500 would be available for making an additional 1-2 loans to eligible businesses.
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2019-2020 CDBG APPLICATION
BUSINESS ASSISTANCE PROGRAM
Documentation of Site Control
Programmatic site control is not applicable for the Business Assistance Loan Program.
As businesses are identified and qualified for participation in the City of Ukiah Business Assistance Program, site control will be documented and verified.
City of Ukiah
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City of Ukiah
20-CDBG-12041
City of Ukiah
20-CDBG-12041
APPENDIX J 1
Department of Housing & Community Development
Revised 1/13/2020 2020 CDBG NOFA
Appendix J: 2020 CDBG Application Certifications and Statement of Assurances
Complete and fully execute the attached 2020 CDBG Application Certifications and Statement of Assurances. The executed statement must be uploaded as a threshold document in the application. The document may not be modified.
City of Ukiah
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STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020
2020 CDBG Application Certifications and Statement of
Assurances
The CITY OF UKIAH, herby certifies the following:
1. Legal Authority:
It possesses the legal authority to apply for and execute the proposed activity(s) in the application.
2. Application Authorization:
Its governing body has duly adopted or passes as an official act or resolution, motion, or similar action authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the applicant’s chief executive officer or other designee to act in connection with the application and to provide such additional information as may be required.
3. Citizen Participation:
It has or will comply with all citizen participation requirements, which include, at a minimum, the following components:
A. Provides for and encourages citizen participation, with particular emphasis on participation by persons of low and moderate income who are residents of slum and blight areas and of areas in which CDBG funds are proposed to be used, and provides for participation of residents in low- and moderate-income neighborhoods as defined by the local jurisdiction – and B. Provides citizens with reasonable ADA compliant and timely access to local meetings, information, and records relating to the grantee's proposed use of funds, as required by CDBG regulations, and relating to the actual use of funds under this title – and
C. Provides for technical assistance to groups representative of persons of low and moderate income that request such assistance in developing proposals with the level and type of assistance to be determined by the grantee – and
City of Ukiah
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STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020
D. Provides for public hearings to obtain citizen views and to respond to proposals and questions at all stages of the community development program. These include at least the development of needs, the review of proposed activities, and review of program performance, which hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries and with accommodation for the handicapped. This shall include one public meeting during the program design, annual performance report preparation, and formal amendments.
A public hearing shall be conducted prior to application submittal – and E. Solicits and provides for a timely written answer to written complaints and grievances, within 15 working days where practicable – and F. Identifies needs of limited-English speaking residents will be met in the case of public hearings where limited-English speaking residents can reasonably be expected to participate.
4. National Objective:
It has developed its CDBG Program so as to primarily benefit targeted income person and households and each activity in the program meets one of the three national objectives: benefit to low-and moderate-income persons, elimination of slums and blight, or meets an urgent community need (with prior Department approval) certified by the grantee as such.
5. NEPA Environmental Review:
It consents to assume, and hereby assumes the responsibilities for environmental review and decision-making in order to ensure timely compliance with NEPA by following the procedures for recipients of block grant funds as set forth in 24 CFR Part 58, titled "Environmental Review Procedures for Entities Assuming HUD Environmental Responsibilities." Also included in this requirement is compliance with Executive Order 11988 relating to the evaluation of flood hazards, Section 102(a) of the Flood Disaster Protection Act of 1973 (Public Law 93-234) regarding purchase of flood insurance, and the National Historic Preservation Act of 1966 (16 USC 470) and implementing regulations (36 CFR §800.8).
6. Audit/Performance Findings:
. It certifies that the State Controller’s Office (SCO) was in receipt of its complete Singe Audit Package by the NOFA application due date, or certifies that is exempt from the Single Audit requirements set forth in 2 CFR Part 200.
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STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020
7. Growth Control:
It certifies that there is no plan, ordinance, or other measure in effect which directly limits, by number, the building permits that may be issued for residential construction or the buildable lots which may be developed for residential purposes; or if such a plan, ordinance, or measure is in effect, it will either be rescinded before receiving funds, or it need not be rescinded because it:
A. Imposes a moratorium on residential construction, to protect health and safety, for a specified period of time which will end when health and safety is no longer jeopardized; or,
B. Creates agricultural preserves under Chapter 7 (commencing with Section 51200) of Part 2 of Division 1 of Title 5 of the Government Code; or, C. Was adopted pursuant to a specific requirement of a State or multi-State board, agency, department, or commission; or,
D. The applicant has an adopted housing element which the Department has found to be in compliance, unless a final order has been used by a court in which the court determined that it is not in compliance with Article 10.6 of Chapter 3 of Division 1 of Title 7 of the Government Code, commencing with section 65580.
8. Uniform Administrative Requirements:
It will comply with the regulations, policies, guidelines and requirements of 2 CFR Part 200 and 24 CFR Part 85 and the CDBG Program Guidelines.
9. Nondiscrimination:
It shall comply with the following regarding nondiscrimination laws and practices as may be amended from time to time:
A. Title VI of the Civil Rights Act of 1964 (Public Law 88-352).
B. Title VIII of the Civil Rights Act of 1968 (Public Law 90-284) as amended; and will administer all programs and activities related to housing and community development in a manner affirmatively furthering fair housing.
C. Section 109 of the Housing and Community Development Act of 1974, as amended.
City of Ukiah
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STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020
D. Section 3 of the Housing and Urban Development Act of 1968, as amended.
E. Executive Order 11246, as amended by Executive Orders 11375 and 12086.
F. Executive Order 11063, as amended by Executive Order 12259.
G. Section 504 of the Rehabilitation Act of 1973 (Public Law 93-112), as amended, and implementing regulations.
H. The Age Discrimination Act of 1975 (Public Law 94-135).
10. Anti-Displacement/Relocation:
It will comply with the Federal Relocation Act (42 U.S.C. 4601 et seq.).
11. Labor Standards:
It will comply with the following regarding labor standards as may be amended from time to time:
A. Section 110 of the Housing and Community Development Act of 1974, as amended.
B. Section 1720, et seq. of the California Labor Code regarding public works labor standards.
C. Davis-Bacon and Related Acts as amended (40 U.S.C. §276(a)) regarding the payment of prevailing wage rates.
D. Contract Work Hours and Safety Standards Act (40 U.S.C. §3702) regarding overtime compensation.
E. Anti-Kickback Act of 1934 (41 U.S.C. §51-58) prohibiting "kickbacks" of wages in federally assisted construction activities.
12. Architectural Barriers:
It will comply with the Architectural Barriers Act of 1968 (42 U.S.C. §4151 et seq.) and implementing regulations (24 CFR Parts 40-41)
13. Conflict of Interest:
City of Ukiah
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STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020
It will enforce standards for conflicts of interest which govern the performance of their officers, employees, or agents engaged in the award and administration, in whole or in part, of State CDBG grant funds (24 CFR §570.611).
14. Limitations on Political Activities:
It will comply with the Hatch Act (5 U.S.C. §1501, et seq.) regarding political activity of employees.
15. Lead Based Paint:
It will comply with the Lead-Based Paint Regulations (24 CFR Part 35) which prohibit the use of lead-based paint on projects funded by the program.
16. Debarred Contractors:
It certifies that neither the applicant or its staff are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in federal assistance programs, in any proposal submitted in connection with the CDBG program, per the Excluded Party List System located at https://www.sam.gov/SAM/. In addition, the applicant will not award contracts to or otherwise engage the services of any contractor while that contractor (or its principals) is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation from the covered transaction, in any proposal submitted in connection with the CDBG program under the provisions of 24 CFR Part 24.
17. Inspection of Grant Activities:
It will give HUD, the Comptroller General, the State Department of Housing and Community Development, or any of their authorized representatives access to and the right to examine all records, books, papers, or documents related to the grant.
18. Cost Recovery:
It will not attempt to recover any capital costs of public improvements assisted in whole or part with CDBG funds by assessing any amount against properties owned and occupied by persons of low- and moderate-income including any fee charged or assessment made as a condition of obtaining access to such public improvements, unless:
City of Ukiah
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STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020
A. CDBG funds received are used to pay the proportion of such fee or assessment that relates to the capital costs of public improvements that are financed from revenue sources other than CDBG funds; or B. For purposes of assisting any amount against properties owned and occupied by persons of low- and moderate-income who are not persons of very low income, that it lacks sufficient funds received from CDBG Program to comply with the requirements of this clause.
19. Procurement:
It will follow the federal procurement policies per 24 CFR §200.317 et seq.
20. Excessive Force:
It will adopt and enforce policies:
A. Prohibiting the use of excessive force by its law enforcement agencies against individuals engaged in non-violent civil rights demonstrations; and, B. Enforcing applicable State and local law against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstration within its jurisdiction.
21. Anti-Lobbying:
A. It certifies and agrees that no federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer of employee of any agency, a Member of Congress in connection with the federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
City of Ukiah
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STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 200
Sacramento, CA 95833
(855) 333-CDBG (2324)/ FAX (916) 263-2763
www.hcd.ca.gov
Department of Housing and Community Development 2020 CDBG NOFA Revised 1/15/2020
22. Compliance with Laws:
The jurisdiction will comply with all applicable laws, rules, and regulations governing the activities being applied for herein.
I hereby certify under penalty of perjury that all information contained in this Statement of Assurances (including all supporting documentation) is true and correct. I understand and acknowledge that making false statements on this certification, including any documents submitted in support of it, is a crime under federal and California state laws, which may result in criminal prosecution and fines.
Sage Sangiacomo
Printed Name of Authorized Representative (per the Resolution) ________________________ City Manager 5/11/20
Signature Title Date
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Legal No.
Ukiah Daily Journal
617 S. State St
Ukiah, California 95482
(707) 468-3500
[email protected]
I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer of the Ukiah Daily Journal, a newspaper of general circulation, printed and published daily in the City of Ukiah, County of Mendocino and which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of Mendocino, State of California, under the date of
September 22, 1952, Case Number 9267; that the notice,
of which the annexed is a printed copy (set in type not smaller than non-pareil), has been published in each
regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
04/25/2020
I certify (or declare) under the penalty of perjury that the foregoing is true and correct.
Dated at Ukiah, California,
May 5th, 2020
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
COUNTY OF MENDOCINO
Molly E. Lane, LEGAL CLERK
0006480277
2117148
CITY OF UKIAH
ATTN: ACCOUNTS PAYABLE
300 SEMINARY AVE
UKIAH, CA 95482
r.BP16-07/12/17 1
City of Ukiah
20-CDBG-12041
Legal No.
Ukiah Daily Journal
617 S. State St
Ukiah, California 95482
(707) 468-3500
[email protected]
I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer of the Ukiah Daily Journal, a newspaper of general circulation, printed and published daily in the City of Ukiah, County of Mendocino and which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of Mendocino, State of California, under the date of
September 22, 1952, Case Number 9267; that the notice,
of which the annexed is a printed copy (set in type not smaller than non-pareil), has been published in each
regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
02/11/2020
I certify (or declare) under the penalty of perjury that the foregoing is true and correct.
Dated at Ukiah, California,
March 26th, 2020
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
COUNTY OF MENDOCINO
Molly E. Lane, LEGAL CLERK
0006456257
2117148
CITY OF UKIAH
ATTN: ACCOUNTS PAYABLE
300 SEMINARY AVE
UKIAH, CA 95482
r.BP16-07/12/17 1
City of Ukiah
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r.BP16-07/12/17 2
City of Ukiah
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2019-20 CDBG APPLICATION
BUSINESS ASSISTANCE PROGRAM
Description of Application Submittal Public Hearing
The Ukiah City Council conducted an application submittal public hearing on May 6, 2020, with the meeting publicly noticed on April 25, 2020. At the public hearing, the City Council received a report from staff on possible applications to be submitted under the 2019-2020 CDBG NOFAthen adopted a resolution to submit five applications, including the City of Ukiah Business Assistance Program. No members of the public commented during the public hearing, nor were any written comments received.
Copies of the agenda and staff report for the May 6, 2020 public hearing are attached. Due to the COVID-19 shelter in place order, the public hearing was held via virtual meeting, a recording of which is available at this web address: www.cityofukiah.com/meetings.
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Agenda Item No: 11.c.
MEETING DATE/TIME: 5/6/2020
ITEM NO: 2020-380
AGENDA SUMMARY REPORT
SUBJECT: Conduct a Public Hearing to Consider Adoption of a Resolution Authorizing Submittal of One or More 2020 State Community Development Block Grant Applications; and Approve Corresponding Budget Amendments if Awarded the Grant(s).
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development
Director
ATTACHMENTS:
1. 2020 State CDBG NOFA
2. 2020 State CDBG NOFA Amendment - 4-3-20
3. 2019-CDBG-Income-Limits
4. City of Ukiah Design Phase Public Hearing Publication
5. 2019-20 City of Ukiah CDBG local application
6. Resolution- 2020 State CDBG Application
Summary: Council will conduct a public hearing to consider and possibly adopt a resolution authorizing the submittal of up to five 2020 State Community Development Block Grant applications for community and economic development activities in Ukiah.
Background: The State Department of Housing and Community Development (HCD) released the 2019-2020 Community Development Block Grant (CDBG) Notice of Funding Availability (NOFA; Attachment 1) on January 21, 2020. An amendment (Attachment 2) to the January 21, 2019-20 NOFA was released by HCD on April 3, 2020 to provide additional time for jurisdictions to submit applications and to ease threshold requirements related to Housing Element compliance. The City is eligible to apply for the 2019-20 funding round because its Housing Element has been adopted and is in full compliance with State Housing Element law and the City has expended at least 50 percent of its 16-CDBG-11147 award.
State CDBG Citizen Participation regulations require a design phase public hearing to initiate the annual CDBG funding cycle. Staff conducted a design phase public hearing on February 21, 2020. Regulations also require a public hearing to adopt a resolution authorizing submittal of applications to HCD. That is the purpose of this public hearing.
Background on 2019-20 CDBG NOFA ("2020 NOFA")
This 2020 NOFA is the result of a two-year CDBG program redesign collaboration between small cities and counties and HCD, of which the goal was to remove barriers for applicants to apply for, and expend, CDBG funds. As a result of this effort, the 2020 NOFA has several changes compared to past NOFAs, of which according to HCD the two most significant are: 1) the addition of an Over-the-Counter (OTC) application process for capital construction projects (OTC means the first complete and eligible applications received will be the first to be reviewed and awarded, provided the application is complete and meets all of the program
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eligibility criteria); and 2) the implementation of the new eCivis Grants Management System (GMS), which allows applicants to apply for CDBG funding online and tracks the status of applications once submitted.
Other items of note within the 2020 NOFA include the following:
1. With approximately $60 million available to small cities and counties statewide, this is one of the largest funding rounds within the past 10 years. Funding is allocated between Community Development, Housing, and Economic Development activities as follows:
o 30%, or approximately $18 million, allocated to Economic Development (ED) activities- $5.4 million for ED competitive programs and $12.6 million for ED OTC projects. o 51%, or approximately $30.6 million, allocated to housing assistance, housing-related facilities, and housing-related infrastructure- $5.5 million for housing assistance competitive programs, $12.5 million for multifamily housing rehabilitation and infrastructure in support of housing projects, and $12.6 million for housing related planning, public services, and public facilities out of the Community Development (CD) allocation.
o The additional 19% of the allocation to be split among special allocations- Colonias and Nonfederally recognized tribes and planning and administration. Approximately $6 million is available for planning awards.
2. Jurisdictions are eligible to apply for up to six (6) separate applications under the 2020 NOFA.
Each application must have a unique activity with a complete budget, national objective, scope of work, and milestone timeline.
3. The maximum total grant award for the cumulative total of applications submitted by the jurisdiction cannot exceed $3.5 million. This maximum does not include any CDBG Program Income committed to activities.
4. Although OTC capital applications are noncompetitive, they must meet "threshold" requirements to be awarded CDBG funds. Additionally, OTC projects must be "shovel-ready," able to go to bid within 90 days of execution of the standard agreement, or the award will be cancelled.
5. All CDBG activities must meet one of three National Objectives: 1) benefit to Low and Moderate Income (LMI) persons; 2) prevention or elimination of slums or blight; or 3) urgent need. The most commonly used National Objective is benefit to LMI persons. The LMI income limit is set annually by the U.S. Department of Housing and Urban Development (HUD) as 80% or less of the Area Median Income by household size. The most recent income limits for Mendocino County are attached (Page 2 of Attachment 3).
City of Ukiah Local Application Process
The City has developed a local application process to both inform stakeholders and potential applicants of the CDBG NOFA and to establish a fair process by which local applicants can be considered for a possible City CDBG application submitted to the State. On February 11, 2020, the City published a public notice in the Ukiah Daily Journal (Attachment 4) announcing the public meeting and describing the 2020 NOFA. Staff also emailed local stakeholders about the meeting. On February 21, 2020, Staff met with local stakeholders and other City staff to discuss the 2020 NOFA and City's local application process. Staff also distributed the City's Local Application (Attachment 5), which mirrors application threshold requirements in the State CDBG application.
Local applications were due by March 6, 2020, and six applications were received by the deadline. Although the City received a total of six applications, one of the six applicants withdrew their application shortly after the March 6 due date. This left five applications remaining, all of which were submitted by City Departments for City projects.
Discussion: Because all five submitted local applications met basic CDBG eligibility requirements and did not
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exceed the maximum of six applications the City can apply for under the 2020 NOFA, scoring of applications was not necessary. Therefore, Staff recommends Council authorize the submittal of five applications for all local applications received.
Staff Recommendation to Council
The following is requested and included in the attached Resolution (Attachment 6):
City of Ukiah Microenterprise Technical Assistance Program = $140,000 General Administration - Microenterprise Technical Assistance Program = $10,500 City of Ukiah Business Assistance Program = $434,539
Activity Delivery - Business Assistance Program = $34,763 General Administration - Business Assistance Program = $35,198 Clara Avenue Reconstruction Project = $2,300,000
Activity Delivery - Clara Avenue Reconstruction Project = $230,000 General Administration - Clara Avenue Reconstruction Project = $75,000 Orr Street Bridge and Transportation Corridor Study and Plan = $150,000 Design and Feasibility Study for ADA Improvements at City of Ukiah Municipal Services Facility Located at 501 South State Street = $50,000 Total Grant Amount = $3,460,000
Additionally, Staff recommends Council approve the use of CDBG Program Income in an amount not to exceed $48,350 for the Clara Avenue Reconstruction Project, a Public Improvement Project.
To proceed with this recommendation, Staff requests Council 1) conduct a public hearing; and 2) adopt the Resolution in Attachment 6 authorizing an application be submitted to HCD for the above activities; and 3) approve corresponding budget amendments if the applications are awarded.
Recommended Action: 1) Conduct a public hearing to consider approval of application submittal to the State Department of Housing and Community Development; and 2) adopt a resolution authorizing the submittal of five 2020 State Community Development Block Grant applications and the City Manager to execute all related documents; and 3) approve the corresponding budget amendments if awarded.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Public Works Director
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City Council
Regular Meeting
AGENDA
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 Please register for Ukiah City Council Regular Meeting at:
https://attendee.gotowebinar.com/register/873881253080411406 After registering, you will receive a confirmation email containing information about joining the webinar. Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.
May 6, 2020 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
5.a. Approval of the Minutes for the April 13, 2020, Special Meeting.
Recommended Action: Approve the Minutes of April 13, 2020, Special Meeting, as submitted.
Attachments:
1. 20200413 Draft Minutes
5.b. Approval of the Minutes for the April 15, 2020, Regular Meeting.
Recommended Action: Approve the Minutes of April 15, 2020, Regular Meeting, as submitted.
Attachments:
1. 20200415 Draft Minutes
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5.c. Approval of the Minutes for the April 22, 2020, Special Meeting.
Recommended Action: Approve the Minutes of April 22, 2020, Special Meeting, as submitted.
Attachments:
1. 20200422 Draft Minutes
5.d. Approval of the Minutes for the April 29, 2020, Special Meeting.
Recommended Action: Approve the Minutes of April 29, 2020, Special Meeting, as submitted.
Attachments:
1. 20200429 Draft Minutes
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
7.a. Report of Disbursements for the Month of March 2020.
Recommended Action: Approve the Report of Disbursements for the Month of March 2020.
Attachments:
1. March 2020 Summary of Disbursements
2. Account Codes for Reference
3. Object codes for Reference
4. March 2020 Disbursement Detail
7.b. Consider Approval of a ThreeYear Microsoft Enterprise Licensing Agreement with Dell Marketing, Inc. in the Amount of $115,336.14 Per Year, Plus the Yearly Trueup of Installed Licensed Products
Recommended Action: Approve threeyear Microsoft Enterprise Agreement with Dell in the amount of $115,336.14 per year, plus the yearly trueup of installed licensed products.
Attachments:
1. City of Ukiah EA Renewal
2. Riverside County MSFT Enterprise Agreement fully signed
3. Agreement Docs Combined
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7.c. Award Contract for Specification #2005 Bush & Low Gap Electric Improvement Project to Wipf Construction LLC of Ukiah, CA in the Amount of $84,595.00 (EUD).
Recommended Action: Award contract in the amount of $84,595.00 for Bush and Low Gap Underground Improvement Project to Wipf Construction, LLC of Ukiah.
Attachments:
1. Bid_Results_Export
2. Wipf Bid 041420
7.d. Consideration of Adoption of Resolution Reappointing Donovan Albright to the Airport Commission.
Recommended Action: Adopt Resolution reappointing Donovan Albright to the Airport Commission, term to expire May 6, 2023.
Attachments:
1. Policy Resolution No. 201448
2. Application Albright
3. Nomination from Vice Mayor Orozco
4. Proposed Resolution
7.e. Approval of Amendment with SHN Consulting Engineers and Geologists in the Amount of $21,680 for Additional Design and Testing Services for Pressure Zone 2 South.
Recommended Action: Approve Amendment with SHN Consulting Engineers and Geologists in the Amount of $21,680 for Additional Design and Testing Services for Pressure Zone 2 South.
Attachments:
1. Agreement w SHN
2. SHN Amendment 1
7.f. Consider Adoption of a Resolution Approving an Amendment to the Joint Powers Agreement of the Mendocino Council of Governments to add Housing Matters as a Specific Power.
Recommended Action: Adopt the Resolution approving an amendment to the Joint Powers Agreement of the Mendocino Council of Governments to add housing matters as a specific power.
Attachments:
1. MCOG letter 20200414Ukiah
2. Resolution
3. MCOG JPA 2020 AmendmentExhibA
7.g. Award of Contract to SHN Consulting Engineers and Geologists for Compaction and Materials Testing Services in the Amount of $32,954 for the Downtown Streetscape Utilities and Road Diet Projects, Specification No. 1917 and 1918, and Authorize Additional Tests if Needed.
Recommended Action: Award a Contract to SHN Consulting Engineers and Geologists for Compaction and Materials Testing Services in the Amount of $32,954 for the Downtown Streetscape Utilities and Road Diet Projects, Specification No. 1917 and 1918, and Authorize Additional Tests if Needed.
Attachments:
1. SHN Proposal
2. LACO Proposal
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7.h. Approve Budget Amendment and Notification for Pending Agreement with Hildebrand Consulting for Wastewater Rate Implementation Assistance and Consulting Services Recommended Action: Approve budget amendment and notification for pending agreement with Hildebrand Consulting for wastewater rate implementation assistance and consulting services.
Attachments:
1. DRAFT Contract 1920244 Hildebrand OnGoing Sewer Utility Billing Support
8. AUDIENCE COMMENTS ON NONAGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
11.a. Hearing on Consideration and Possible Adoption of Resolution Certifying EIR for Landfill Closure and PostClosure Maintenance Plan, and Approval of Project Rescheduled to May 2020.
Recommended Action: Approve hearing to be renoticed for and conducted during May 20, 2020, City Council meeting.
Attachments: None
11.b. Conduct a Public Hearing to Receive Public Comment and Discuss Final Grantee Performance Under State Community Development Block Grant #16CDBG11147 and CDBG Program Income.
Recommended Action: 1) Receive report from Staff on final performance related to State Community Development Block Grant #16CDBG11147 and CDBG Program Income; and 2) conduct public hearing to receive public comment.
Attachments:
1. 201640 CC Reso Approving Application for Funding and Execution of Grant Agmt Block Grants
2. Standard Agreement 16CDBG11147
3. 2620 HCD CDBG Monitoring Summary Report
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11.c. Conduct a Public Hearing to Consider Adoption of a Resolution Authorizing Submittal of One or More 2020 State Community Development Block Grant Applications; and Approve Corresponding Budget Amendments if Awarded the Grant(s).
Recommended Action: 1) Conduct a public hearing to consider approval of application submittal to the State Department of Housing and Community Development; and 2) adopt a resolution authorizing the submittal of five 2020 State Community Development Block Grant applications and the City Manager to execute all related documents; and 3) approve the corresponding budget amendments if awarded.
Attachments:
1. 2020 State CDBG NOFA
2. 2020 State CDBG NOFA Amendment 4320
3. 2019CDBGIncomeLimits
4. City of Ukiah Design Phase Public Hearing Publication
5. 201920 City of Ukiah CDBG local application
6. Resolution 2020 State CDBG Application
12. UNFINISHED BUSINESS
12.a. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus (COVID19) Emergency Including Operational Preparedness and Response; Continuity of City Operations and Services; Community and Business Impacts; and Any Other Related Matters.
Recommended Action: The City Council will receive a status report and consider any action or direction related to the Novel Coronavirus (COVID19) Emergency including operational preparedness and response; continuity of City operations and services; community and business impacts; and any other related matters.
Attachments: None
12.b. Authorize Staff to Refile a Change Petition for City Water Rights with the State Water Resources Control Board.
Recommended Action: Authorize Staff to Refile a Change Petition for City Water Rights with the State Water Resources Control Board.
Attachments: None
13. NEW BUSINESS
13.a. Adoption of Resolution of the City of Ukiah Establishing a FiveHour Time Limit on Parking on Designated Streets Pursuant to Ukiah City Code Sections 7160 and 7164, Thereby Replacing 165 TwoHour Spaces.
Recommended Action: Adopt a resolution of the City of Ukiah establishing a fivehour time limit on parking on designated streets pursuant to Ukiah City Code sections 7160 and 7164.
Attachments:
1. FiveHour City of Ukiah Parking Resolution
City of Ukiah
20-CDBG-12041
13.b. City and Industrial Development Authority Consider Adopting Resolutions Authorizing Joint Exercise of Powers Agreement to Form the Ukiah Public Financing Authority.
Recommended Action: Staff recommends that the City Council and the IDA Board each adopt the attached resolutions by the City Council and the IDA Board, respectively, which approve the Joint Exercise of Powers Agreement to form the Ukiah Public Financing Authority (the “Authority”) and designates the City Council as governing board of the Authority.
Attachments:
1. City Resolution Approving FA JPA Agreement
2. IDA Resolution Approving FA JPA Agreement
3. Joint Exercise of Powers Agreement
13.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2020 City Council Special Assignments
14. CLOSED SESSION CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
14.a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d))
A. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: (Number of potential cases: 1.)
B. Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (Number of potential cases: 1)
Recommended Action: Confer in Closed Session
Attachments: None
14.b. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d))Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (Number of potential cases: 2) Recommended Action: Confer in Closed Session
Attachments: None
14.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUKCVPT201870200 Recommended Action: Confer in Closed Session
Attachments: None
14.d. Conference with Legal Counsel – Existing Litigation (Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK CVPT1566036
Recommended Action: Confer in Closed Session
Attachments: None
City of Ukiah
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14.e. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 0021921400 (280 E. Standley)
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Onetogether Solutions
Under Negotiation: Price & Terms of Payment
Recommended Action: Confer in Closed Session
Attachments: None
14.f. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action: Confer in Closed Session
Attachments: None
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Kristine Lawler, City Clerk
Dated: 5/1/2020
City of Ukiah
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2019-20 CDBG APPLICATION
BUSINESS ASSISTANCE PROGRAM
Description of Design Phase Public Hearing and Local Application Process In addition to technical assistance provided year-round to prospective CDBG applicants, the City annually, or when eligible to apply for a CDBG grant, conducts a pre-application design phase public hearing and local application process shortly after a NOFA is released. The City published notice of its 2019-20 CDBG NOFA design phase public hearing in the Ukiah Daily Journal on February 11, 2020. The design phase public hearing was held on February 21, 2020.
This public hearing also initiated the City’s CDBG local application process. Applications were due from local applicants, including City Departments, on March 6, 2020.
Copies of February 21 meeting minutes and handouts (2019-20 City of Ukiah CDBG Local Application and Key Dates) are attached.
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RESOLUTION NO. 2020-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN
APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2019-2020 FUNDING YEAR OF THE STATE CDBG
PROGRAM
BE IT RESOLVED by the City Council of the City of Ukiah as follows:
SECTION 1:
The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, of not to exceed $850,500, for the following CDBG activities, pursuant to the January 2020 CDBG NOFA:
City of Ukiah Microenterprise Technical Assistance Program $ 140,000 General Administration – Microenterprise Technical Assistance Program $ 10,500 City of Ukiah Business Assistance Program $ 431,000
Activity Delivery – Business Assistance Program $ 34,000 General Administration – Business Assistance Program $ 35,000 Orr Street Bridge and Transportation Corridor Study and Plan $ 150,000 Design and Feasibility Study for ADA Improvements at City of Ukiah Municipal Services Facility Located at 501 South State Street $ 50,000 Total Grant Amount $ 850,500
SECTION 2:
The City hereby approves the use of Program Income in an amount not to exceed $140,000 for the City of Ukiah Business Assistance Program described in Section 1.
SECTION 3:
The City acknowledges compliance with all state and federal public participation requirements in the development of its applications.
SECTION 4:
The City hereby authorizes and directs City Manager to execute and deliver all applications and act on the City's behalf in all matters pertaining to all such applications.
SECTION 5:
If an application is approved, the City Manager is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.
SECTION 6:
If an application is approved, City Manager is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
City of Ukiah
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PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah held on August 5, 2020 by the following vote:
AYES: Councilmembers Mulheren, Brown, Scalmanini, Orozco, and Mayor Crane NOES: None
ABSTAIN: None
ABSENT: None
__________________________________
Douglas F. Crane, Mayor
Ukiah City Council
STATE OF CALIFORNIA
City of Ukiah
ATTEST:
I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 5th day of August, 2020.
Kristine Lawler, City Clerk
of the City of Ukiah of the State of California
By: _____________________________________
Name and Title
City of Ukiah
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State of California
Financial Information System for California (FI$Cal)
GOVERNMENT AGENCY TAXPAYER ID FORM
2000 Evergreen Street, Suite 215
Sacramento, CA 95815
www.fiscal.ca.gov
1-855-347-2250
The principal purpose of the information provided is to establish the unique identification of the government entity.
Instructions: You may submit one form for the principal government agency and all subsidiaries sharing the same TIN. Subsidiaries with a different TIN must submit a separate form. Fields bordered in red are required. Hover over fields to view help information. Please print the form to sign prior to submittal. You may email the form to: [email protected], or fax it to (916) 576-5200, or mail it to the address above.
Principal
Government
Agency Name
Remit-To
Address (Street
or PO Box)
City State Zip Code+4
Government Type: City County
Special District Federal
Other (Specify)
Federal
Employer
Identification
Number
(FEIN)
List other subsidiary Departments, Divisions or Units under your principal agency's jurisdiction who share the same FEIN and receives payment from the State of California.
Dept/Division/Unit
Name
Complete
Address
Dept/Division/Unit
Name
Complete
Address
Dept/Division/Unit
Name
Complete
Address
Dept/Division/Unit
Name
Complete
Address
Contact Person Title
Phone number E-mail address
Signature Date
City of Ukiah
300 Seminary Ave.
Ukiah CA 95482
✔ 946000446
Sage Sangiacomo City Manager
(707) 463-6221 [email protected]
5/11/20
City of Ukiah
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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com August 19, 2020
Department of Housing and Community Development
Attn: Connie Mallavia, Program Manager
CDBG Program
2020 W. El Camino Ave.
Sacramento, CA 95833
Re: FY 2019-2020 OMB Circular A-133 (no audit required) certification 2019-2020 CDBG NOFA and CDBG-CV1 funding allocations
Dear Ms. Mallavia:
This letter is to certify that the City of Ukiah was not required to complete a single audit under the requirements within OMB Circular A-133 for its fiscal year ended June 30, 2019 because total federal expenditures were less than the minimum threshold. The City does expect to complete a single audit for its fiscal year ended June 30, 2020, which it plans to complete by December 31, 2020.
Please contact me at (707) 463-6220 with any questions.
Sincerely,
Daniel Buffalo
Finance Director
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Request for Release of Funds
and Certification
U.S. Department of Housing
and Urban Development
Office of Community Planning
and Development
OMB No. 2506-0087
(exp. 03/31/2020)
This form is to be used by Responsible Entities and Recipients (as defined in 24 CFR 58.2) when requesting the release of funds, and requesting the authority to use such funds, for HUD programs identified by statutes that provide for the assumption of the environmental review responsibility by units of general local government and States. Public reporting burden for this collection of information is estimated to average 36 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number.
Part 1. Program Description and Request for Release of Funds (to be completed by Responsible Entity)
1. Program Title(s) 2. HUD/State Identification Number 3. Recipient Identification Number (optional)
4. OMB Catalog Number(s) 5. Name and address of responsible entity
6. For information about this request, contact (name & phone number)
8. HUD or State Agency and office unit to receive request 7. Name and address of recipient (if different than responsible entity) The recipient(s) of assistance under the program(s) listed above requests the release of funds and removal of environmental grant conditions governing the use of the assistance for the following
9. Program Activity(ies)/Project Name(s) 10. Location (Street address, city, county, State)
11. Program Activity/Project Description
Previous editions are obsolete form HUD-7015.15 (1/99)
City of Ukiah
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Part 2. Environmental Certification (to be completed by responsible entity) With reference to the above Program Activity(ies)/Project(s), I, the undersigned officer of the responsible entity, certify that:
1. The responsible entity has fully carried out its responsibilities for environmental review, decision-making and action pertaining to the project(s) named above.
2. The responsible entity has assumed responsibility for and complied with and will continue to comply with, the National Environmental Policy Act of 1969, as amended, and the environmental procedures, permit requirements and statutory obligations of the laws cited in 24 CFR 58.5; and also agrees to comply with the authorities in 24 CFR 58.6 and applicable State and local laws.
3. The responsible entity has assumed responsibility for and complied with and will continue to comply with Section 106 of the National Historic Preservation Act, and its implementing regulations 36 CFR 800, including consultation with the State Historic Preservation Officer, Indian tribes and Native Hawaiian organizations, and the public.
4. After considering the type and degree of environmental effects identified by the environmental review completed for the proposed project described in Part 1 of this request, I have found that the proposal did did not require the preparation and dissemination of an environmental impact statement.
5. The responsible entity has disseminated and/or published in the manner prescribed by 24 CFR 58.43 and 58.55 a notice to the public in accordance with 24 CFR 58.70 and as evidenced by the attached copy (copies) or evidence of posting and mailing procedure.
6. The dates for all statutory and regulatory time periods for review, comment or other action are in compliance with procedures and requirements of 24 CFR Part 58.
7. In accordance with 24 CFR 58.71(b), the responsible entity will advise the recipient (if different from the responsible entity) of any special environmental conditions that must be adhered to in carrying out the project.
As the duly designated certifying official of the responsible entity, I also certify that:
8. I am authorized to and do consent to assume the status of Federal official under the National Environmental Policy Act of 1969 and each provision of law designated in the 24 CFR 58.5 list of NEPA-related authorities insofar as the provisions of these laws apply to the HUD responsibilities for environmental review, decision-making and action that have been assumed by the responsible entity.
9. I am authorized to and do accept, on behalf of the recipient personally, the jurisdiction of the Federal courts for the enforcement of all these responsibilities, in my capacity as certifying officer of the responsible entity.
Signature of Certifying Officer of the Responsible Entity X
Title of Certifying Officer
Date signed
Address of Certifying Officer
Part 3. To be completed when the Recipient is not the Responsible Entity The recipient requests the release of funds for the programs and activities identified in Part 1 and agrees to abide by the special conditions, procedures and requirements of the environmental review and to advise the responsible entity of any proposed change in the scope of the project or any change in environmental conditions in accordance with 24 CFR 58.71(b).
Signature of Authorized Officer of the Recipient
X
Title of Authorized Officer
Date signed
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Previous editions are obsolete form HUD-7015.15 (1/99)
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STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF HOUSING POLICY DEVELOPMENT
2020 W. El Camino Avenue, Suite 500
Sacramento, CA 95833
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
December 5, 2019
Sage Sangiacomo, City Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Dear Sage Sangiacomo:
RE: City of Ukiah’s 6th Cycle (2019-2027) Adopted Housing Element Thank you for submitting Ukiah’s Housing Element adopted October 23, 2019 and received for review on October 28, 2019. Pursuant to Government Code section 65585, subdivision (h), the California Department of Housing and Community Development (HCD) is reporting the results of its review.
HCD is pleased to find the adopted Housing Element in full compliance with state Housing Element law (Article 10.6 of the Government Code). The adopted element was found to be substantially the same as the revised draft Housing Element that HCD’s June 22, 2019 review determined met statutory requirements.
For your information, some General Plan element updates are triggered by Housing Element adoption. HCD reminds the City of Ukiah to consider timing provisions and welcomes the opportunity to provide assistance. For information, please see the Technical Advisories issued by the Governor’s Office of Planning and Research at:
http://opr.ca.gov/docs/OPR_Appendix_C_final.pdf and
http://opr.ca.gov/docs/Final_6.26.15.pdf.
Several federal, state, and regional funding programs consider Housing Element compliance as an eligibility or ranking criteria. For example, CalTrans Senate Bill (SB) 1 Sustainable Communities grants; the Strategic Growth Council and HCD’s Affordable Housing and Sustainable Communities program; and the SB 2 Planning Grants as well as ongoing SB 2 funding consider Housing Element compliance and/or annual reporting requirements pursuant to Gov. Code section 65400. With Housing Element compliance, City of Ukiah meets the Housing Element requirements for these funding sources.
City of Ukiah
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Sage Sangiacomo, City Manager
HCD appreciates the hard work and dedication Craig Schlatter, Community Development Director, provided throughout the course of the Housing Element review.
HCD wishes the City of Ukiah success in implementing its Housing Element and looks forward to following its progress through the General Plan annual progress reports pursuant to Gov. Code section 65400. If HCD can provide assistance in implementing the Housing Element, please contact Sohab Mehmood, of our staff, at (916) 263-1968.
Sincerely,
Shannan West
Land Use & Planning Manager
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Sheet1
City of Ukiah Business Assistance Loan Program
Activity Budget- All sources including GA, AD, and Activity Sources
Uses Total Unfunded Costs
Standard Agreement/Activity Setup and General Conditions Clearnace Administration (GA) $ 4,650.00 $ 4,650.00 $ - $ - $ -
Total $ 4,650.00 $ 4,650.00 $ - $ - $ -
Marketing and Outreach (Pre-Activity Implementation)
Printed materials $ 684.00 $ - $ 684.00 $ - $ -
Meetings and outreach $ 10,875.00 $ - $ 13,080.00 $ - $ - Administration (GA) $ 10,075.00 $ 10,075.00 $ - $ - $ - Total $ 21,634.00 $ 10,075.00 $ 13,764.00 $ - $ -
Loan Processing and Closing
Underwriting $ 16,250.00 $ - $ 16,250.00 $ - $ -
$ 3,125.00 $ - $ 3,125.00 $ - $ -
$ 3,150.00 $ - $ 3,150.00 $ - $ -
Loan funding $ 547,200.00 $ 116,200.00 $ 431,000.00 $ 108,634.75 $ - Administration $ 16,825.00 $ 9,075.00 $ 7,750.00 $ - $ - Total $ 586,550.00 $ 125,275.00 $ 461,275.00 $ 108,634.75 $ - Grant Ongoing Administration and Closeout
Administration $ 24,961.00 $ - $ 24,961.00 $ - $ -
Total $ 24,961.00 $ - $ 24,961.00 $ - $ -
Total (all sources/uses) $ 637,795.00 $ 140,000.00 $ 500,000.00 $ 108,634.75 $ -
CDBG PI
(est 10/2020)
CDBG Grant
(est 11/2020)
Private Lenders
(est 11/2020)
Loan Committee
presentation- consultant
Loan Committee
presentation- City staff
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2019-2020 CDBG APPLICATION
BUSINESS ASSISTANCE PROGRAM
Activity Budget Narrative
The City of Ukiah proposes the funding of a CDBG Business Assistance Loan program for businesses located in the incorporated area of the City of Ukiah. The $500,000 program consists of $431,000 in direct financial assistance to for-profit businesses, $36,289 in activity delivery to reimburse costs of a procured program operator/ underwriter to deliver the program and reimburse costs of City staff to assist in the implementation, as well as $32,711 in General Administration for City staff to administer grant activities. The City anticipates at least a 25% match in capital from private lending institutions, resulting in total cash match of at least $108,634. Additionally, the City is committing $140,000 in anticipated CDBG Program Income to the Business Assistance program.
All of these sources together bring the value of the CDBG business assistance program to a total of $748,634.
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Profile: [email protected]
Applicant Information
Tell us about you.
Linked Applicant
[email protected]
First name
Craig
Last name
Schlatter
Email
[email protected]
Title
Community Development Director
Company
City of Ukiah
Company Website
www.cityofukiah.com
City
Ukiah
State
California
Organization Information
Tell us about your organization.
Organization Name
City of Ukiah
Employer Identification Number (EIN)
946000446
DUNS
074642893
Authorized Representative
Sage Sangiacomo, City Manager
Business/Finance Representative
Daniel Buffalo, Finance Director
Organization Address
Address
300 Seminary Ave.
Address 2
City
Ukiah
City of Ukiah
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State
California
County
Mendocino
Congressional District/Region
2 Zip
95482
Phone
(707) 463-6219
Phone Extension
Fax
(707) 463-6204
Authorized Representative (if different from above)
Name
Title
Email
[email protected]
Phone
(707) 463-6221
Business/Finance Contact (if required)
Name
Title
Email
[email protected]
Phone
(707) 463-6220
Program Year
2019
Are you applying on behalf of an additional Jurisdiction? No
2 Email
2 Title
2 Company
City of Ukiah
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2 Company Website
2 City
2 State
2 Organization Information
2 Organization Name
2 Tell us about your organization.
2 Employer Identification Number (EIN)
2 DUNS
2 Authorized Representative
2 Business/Finance Representative
2 Organization Address
2 Address
2 Address 2
2 City
2 State
2 County
2 Congressional District/Region
2 Zip
2 Phone
2 Phone Extension
2 Fax
2 Authorized Representative (if different from above)
2 Name
City of Ukiah
20-CDBG-12041
2 Title
2 Email
2 Phone
2 Business/Finance Contact (if required)
2 Name
2 Title
2 Email
2 Phone
City of Ukiah
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Budget: 18812602
Application
City of Ukiah Business Assistance Program
Please use the following link to view the application budget. This link will open in a new window. https://portal.ecivis.com/#/peerBudget/D91E85DB-DBC2-4B06-A668-B20B6C262256 Budget Status
Not Approved
City of Ukiah
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Passthrough Agency: Report Date: 02/24/2021
Program: Requested By: Craig Schlatter
Stage: [email protected]
Budget Items
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Type Direct Financial Assistance to
For-Profits
Business Assistance
loans (8)
0 $0.00 $0.00 $431,000.00 $0.00 $0.00 Direct Cost
Activity Delivery Marketing and outreachconsultant costs0 $0.00 $0.00 $10,875.00 $0.00 $0.00 Direct Cost Activity Delivery Marketing and outreachCity staff costs0 $0.00 $0.00 $2,205.00 $0.00 $0.00 Direct Cost Activity Delivery Underwriting- consultant
costs
0 $0.00 $0.00 $16,250.00 $0.00 $0.00 Direct Cost
Activity Delivery Loan committeeconsultant costs0 $0.00 $0.00 $3,125.00 $0.00 $0.00 Direct Cost Activity Delivery Loan committee- City
staff costs
0 $0.00 $0.00 $3,150.00 $0.00 $0.00 Direct Cost
Activity Delivery Publications and printed
flyers
0 $0.00 $0.00 $684.00 $0.00 $0.00 Direct Cost
Activity Delivery - PI COH Consultant costs- loan
processing, underwriting,
presentation to loan
committee,
implementation, etc. - PI
COH
0 $0.00 $0.00 $8,000.00 $0.00 $0.00 Direct Cost
Activity- direct financial
assistance to for-profit
businesses - PI COH
Loans to for-profit
businesses - PI COH
0 $0.00 $0.00 $108,200.00 $0.00 $0.00 Direct Cost
0 $0.00 $0.00 $583,489.00 $0.00 $0.00
General Administration City staff costs 0 $0.00 $0.00 $32,240.00 $0.00 $0.00 Direct Cost General Administration Mail, delivery
correspondence costs
0 $0.00 $0.00 $200.00 $0.00 $0.00 Direct Cost
General Administration CDBG-related travel 0 $0.00 $0.00 $271.00 $0.00 $0.00 Direct Cost General Administration - PI
COH
City staff costs- loan
servicing and monitoring
for BA loan portfolio - PI
COH
0 $0.00 $0.00 $23,800.00 $0.00 $0.00 Direct Cost
0 $0.00 $0.00 $56,511.00 $0.00 $0.00
Other
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Type 0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $640,000.00 $0.00 $0.00
Budget Report, Created by Craig Schlatter, [email protected], 02/24/2021 Source: eCivis™ Portal
http://www.ecivis.com/
Other Total
Grant Total
Activity
Activity Total
General Administration
General Administration Total
Other
Budget Report
California Department of Housing and Community Development CDBG - Economic Development - Programs (2019)
Awarded
City of Ukiah
20-CDBG-12041
ATTACHMENT 5
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ACKNOWLEDGING
ACOMPLISHMENTS AND CONFIRMING ACTIVITY COMPLETION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PLANNING ACTIVITY: ORR STREET BRIDGE AND
TRANSPORTATION CORRIDOR STUDY AND PLAN
WHEREAS, on August 5, 2020, the City Council adopted Resolution 2020-43 authorizing the submittal of a State Community Development Block Grant (CDBG) application in response to the 2020 CDBG Notice of Funding Availability (NOFA) issued by the State Department of Housing and Community Development (HCD); and
WHEREAS, the City was awarded $500,000 in State CDBG funds, in addition to $140,000 in City Program Income (PI), for Standard Agreement 20-CDBG-12041 for the “City of Ukiah Business Assistance Program” and executed the Standard Agreement on June 22, 2021; and WHEREAS, the project has been completed, grant activity funds have been expended, and the City has been approved for reimbursement of $482,183.70 by HCD for all project Activity expenses, as well as $36,262 in Activity Delivery and $32,711 in General Administration expenses; and
WHEREAS, all $140,000 of the City of Ukiah Program Income (PI) allocated to the program has been expended; and
WHEREAS, the State CDBG program requires that City staff present a report on project accomplishments and performance after the project has been completed; and WHEREAS, the State CDBG program requires the City Council to conduct a public hearing to receive public comment and adopt a Resolution acknowledging accomplishments, confirming activity completion, and confirming approval of reimbursement of all grant funds from HCD requested by the City through Standard Agreement 20-CDBG-12041.
NOW, THEREFORE, BE IT RESOLOVED as follows:
1. The City Council of the City of Ukiah has reviewed the activity staff report and acknowledges the project accomplishments, which include the completion of the “City of Ukiah Business Assistance Program”.
2. The City Council confirms activity completion.
3. The City Council confirms that the City has been approved for reimbursement of the grantrelated funds from the State and is ready to close out standard agreement 20-CDBG-12041.
THE FOREGOING RESOLUTION WAS ADOPTED at a regular meeting of the City Council of the City of Ukiah held on the 19th day of June 2024, by the following roll call vote.
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Josefina Dueñas, Mayor
ATTACHMENT 5
STATE OF CALIFORNIA
City of Ukiah
ATTEST:
I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true, and correct copy of a resolution adopted by said City Council on this 19th day of June, 2024.
Kristine Lawler, City Clerk
of the City of Ukiah of the State of California
By: _______________________________
Agenda Item No: 12.c.
MEETING DATE/TIME: 6/19/2024
ITEM NO: 2024-315
AGENDA SUMMARY REPORT
SUBJECT: Annual Review and Adoption of Resolution Updating the Fee Schedule for Community Services; Including Recreation Programs, Sports Fields, Parks, Municipal Pools, Ukiah Valley Conference Center, and the Grace Hudson Museum.
DEPARTMENT: Community Services PREPARED BY: Jake Burgess, Community Services Supervisor PRESENTER: Jake Burgess, Community Services Supervisor
ATTACHMENTS:
1. Fee Schedule for Facilities, Museum, Programs and Aquatics FY 25
2. Draft Resolution CS Fee Review
Summary: City Council will conduct their annual review of the user fee schedule for the Community Services Department, including Recreation Programs, Sports Fields, Parks, Municipal Pools, Ukiah Valley Conference Center, and Grace Hudson Museum.
Background: The City of Ukiah Community Services Department includes Recreation, the Grace Hudson Museum, the Ukiah Valley Conference Center, parks, facilities, and various other programs. As a matter of policy, City Council reviews fees on an annual basis to ensure that the desired cost recovery, quality of service, and affordability remain at a high level. Conducting a regular review of the comprehensive fee schedule has been an important component of budget management. The annual review has assisted Staff in monitoring the growth and success of services, planning the marketing and service delivery objectives, and forecasting for each budget cycle.
Staff utilizes a variety of tools in the review and assessment of fees including the analysis of existing fees, operating costs, and service levels. The Community Services Department has also conducted fee schedule comparisons with similar facilities/ programs in other agencies around the state to ensure our fees are in line with industry standards. Many facility rental fees have not increased in the past decade while utilities, maintenance and staffing costs have risen significantly.
Discussion: Community Services Department has completed a review of all user fees to ensure that the desired cost recovery, quality of service, and affordability remain balanced. In response to the costs associated with maintaining and staffing facilities, Staff is requesting a number of changes to the fee ranges adopted in 2023. These proposed changes include adjusting rates for renting Parks, the Civic Center, the Alex Thomas Plaza, the Ukiah Valley Conference Center, Grace Hudson Museum's meeting spaces (Wild Gardens, Sun House, and Meeting Room), and the Ukiah Municipal Pools. Changes are also proposed to the user fees for Aquatics programs and the Grace Hudson Museum as well as the State St. Banner program.
Sports and Recreation fees are still well within the previously adopted range, providing for increases if necessary in the future. The current and proposed fees are detailed in "Attachment 1 - Fee Schedule for Facilities, Museum, Programs and Aquatics FY 25” and below. The Resolution (Attachment 2) would approve these changes.
GRACE HUDSON MUSEUM
The Grace Hudson Museum provides art exhibits, educational programs, tours, and workshops. Rate changes are proposed for rental spaces as well as entry fees in Attachment 1.
PARKS & FACILITIES
The Ukiah Valley Conference Center coordinates the scheduling and uses of public rental facilities, which includes the Conference Center, parks and picnic spaces. Facility rental revenue provides funds for routine maintenance, as well as the ability to provide facility improvements and prepare for long-term capital improvement projects. Community Services Staff members work diligently to keep their operating and maintenance costs low and to manage the facilities within budget guidelines. Rate changes for renting the Conference Center, Alex Thomas Plaza and Parks are detailed below and in Attachment 1.
UKIAH MUNICIPAL POOLS
The pool facility and operation is an important community asset as it provides a safe aquatic environment for recreation and lessons. Over the years, the City Council has maintained a commitment to ensure fees for service at the facility are affordable for all. The City also provides scholarships to numerous swim lesson participants, which ensures that the fee-based programs are accessible for anyone, regardless of their financial status. Multiple staff members have been certified to be a Lifeguard, CPR and First Aid trainer, which has helped reduce costs for training and increase training availability. Staff continues to explore promotional activities, the marketing of special pool programs, and specialty hours that increase usage of the pool. Rate changes are proposed for rental spaces as well as entry fees, detailed below and in Attachment 1.
RECREATION PROGRAMS & SERVICES
There are many programs and services provided by the Recreation Division. Staff members have successfully operated sports leagues, instructional classes, art-based programs, fitness activities, dog training and much more. There are many formats for the structure of classes, clinics, camps, and leagues. The Recreation Division has been tremendously successful in offering specialty camps that are held during a school break holiday and focus on a particular sport. Recreation programs provide a healthy activity and serve a need for working parents. As with all the programs, the Youth Scholarships are available to assist with financial needs so that all children can participate; the proposed 2024-25 budget increases the amount of scholarship funding available. The previously adopted fee ranges remain adequate, current fees are within the adopted range.
ATHLETIC FACILITIES & SPORTS FIELDS
There are a variety of athletic fields in Ukiah for specific rental uses, and their users include private groups who wish to conduct tournaments. The Recreation Staff handles the scheduling of the field rentals, and the revenue helps to offset the maintenance costs. No adjustments are necessary for this category.
Note: The City has not charged UkiahPage 579 of 792
based youth sports leagues such as baseball, football, and soccer for the use of athletic fields. It would be cost prohibitive for youth programs to pay a facility usage fee.
Staff continue looking for new ways to increase revenue to offset the ongoing maintenance costs.
An analysis of the current fee range was conducted in coordination with the Finance Department to ensure budget goals are met given rising costs of staffing and supplies.
Recommended Action: Conduct a Public Hearing, and Adopt the Resolution amending the user fee schedule for Community Services; including recreation programs, sports fields, parks, Municipal Pools, Ukiah Valley Conference Center, and the Grace Hudson Museum.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Maya Simerson, Neil Davis
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP):N/A
COMMUNITY SERVICES DEPARTMENT
A. UKIAH MUNICIPAL GOLF COURSE
Facility Managed by Tayman Park Golf Group, Inc.
B. PARK AND FACILITY RENTALS
1. Todd Grove Room Rental Facility Managed by Tayman Park Golf Group, Inc.
Facility located at 599 Park Blvd, Managed by Tayman Park Golf Group, Inc.
Capacity: 225 Assembly, 125 Dining with Kitchen Facility Primary Use: Social Gatherings, Celebrations, Meetings, Workshops Fee Category/Description Current Fees
All Types of Use
Refundable Deposit 500
Businesses & Individuals
Daily Rate 500
Non Profit or Government Agencies
Daily Rate 300
2. Grace Hudson Museum Meeting Room & Wild Garden Rentals Facility located at 431 S Main Street.
Meeting Room Capacity: 49 Assembly/Dining with Kitchen Facility Primary Use: Small Gatherings, Meetings, Workshops
Wild Gardens Capacity: not to excced 200
Primary Use: outdoor events, including receptions, fundraisers, weddings Fee Category/Description Current Fees Proposed Fees
Meeting Room Public/Private Rental
All Types of Use
Refundable Deposit 200 250
Businesses & Individuals
450 500
Non Profit or Government Agencies
250 300
* Rates for wedding rental will be priced by the Conference Center/ Facility Administrator according to client requirements.
Wild Gardens Public/Private Rental Current Fees
All Types of Use
Refundable Deposit -- Business & Individuals up to 100 guests 250 300 Businesses & Individuals up to 100 guests
700 850
400 450
Businesses & Individuals 101-200 guests
1,000 1,150
Refundable Deposit -- Non Profit or Government Agencies up to 100 guests 250 300 Non Profit or Government Agencies up to 100 guests
450 500
Refundable Deposit -- Non Profit or Government Agencies 101-200 guests 400 450 Businesses & Individuals 101-200 guests
650 750
* Rates for wedding rental will be priced by the Conference Center according to client requirements.
Daily Rate
Daily Rate
Daily Rate
Refundable Deposit -- Business & Individuals 101-200 guests Daily Rate
Daily Rate
Daily Rate
COMMUNITY SERVICES DEPARTMENT
3. Civic Center Council Chamber Rental
Facility located at 300 Seminary Ave.
Capacity: 141 in Council Chambers
Primary Use: Meetings and Lectures
Fee Category/Description Current Fees Proposed Fees
Public/Private Meeting
Refundable Deposit 200 250
Business Hours: Monday - Friday 8am-5pm
Daily Rate 150 200
Daily Rate 150 150
Room Rental Fees
Refundable Deposit 200 200
Daily Rate 150 150
Evening Hours: Monday-Friday 5pm-9pm
Daily Rate 250 300
Additional Hours after 9pm
Per Hour 50 100
Services
50-100 50-100
B. PARK AND FACILITY RENTALS (Continued)
4. Park Facility Rental: Picnic Area and Other Uses
Parks that are have rental areas include:
Todd Grove Park at 600 Live Oak
Vinewood Park at 1260 Elm Street
Oak Manor Park at 500 Oak Manor Drive
Primary Use: Gatherings, Picnics, BBQ's, etc.
Fee Category/Description Current Fees Proposed Fees
Park & BBQ Rate
1-50 People 100 150
50-100 People 200 250
100+ People 300 350
Access to Electricity 75 100
5. Alex R Thomas Plaza & School Street
Facility located at 310 S State Street
Primary Uses: Large Gatherings, Fundraising Events, Music, Vendors, Booths Fee Category/Description Current Fees Proposed Fees
All Types of Use for the Entire Plaza including Stage & Pavilion Refundable Deposit 300 300
Businesses & Individuals
Daily Rate 450 500
Non Profit or Government Agencies
Daily Rate 350 400
Additional Equipment provided by City
Daily Rate 50-75 50-150
Expanded Use: Street Closure and/or School Street Electricity Daily Rate 100 150
Deposit 500 500
Operator Set-Up 100 100
Hourly Use Rate 100 100
Equipment Use: Projector, Screen, Sound Sytem
Use of Plaza Speaker and/or School Street Speaker System Business Hours: Monday - Friday 8am - 5pm
COMMUNITY SERVICES DEPARTMENT
C. UKIAH VALLEY CONFERENCE CENTER
1. Room Rentals
Daily Rate applies Monday through Friday 8:00am-5:00pm
Non Profit Rate applies to the Daily Rate only when applicable Evening/Weekend Rate applies Monday through Friday after 5pm & Saturday or Sunday Fee Category/Description Current Fees Proposed Fees
Red Rooms: Cabernet 1, Cabernet 2, Merlot & Zinfandel
Up to 300 people Dining or 400 Theater/Assembly
Daily Rate 1750 1850
Evening/Weekend Rate 3000 3200
Non Profit Daily Rate 1500 1600
Cabernet 1 & Merlot or Cabernet 2 and Zinfandel
Cabernet 1 or 2
From 1 to 125 people Dining/Classroom or 175 Theatre/Assembly Daily Rate 700 750
Evening/Weekend Rate 1250 1300
Non Profit Daily Rate 600 650
Add Merlot Room or Zinfandel Room 300 350
Chenin Blanc Room
From 1 to 40 people
Daily Rate 400 500
Evening/Weekend Rate 600 750
Non Profit Daily Rate 300 400
Riesling Room
From 1-20 people
Daily Rate 200 250
Evening/Weekend Rate 250 300
Non Profit Daily Rate 175 200
Chardonnay Room
From 1-20 people
Daily Rate 200 250
Evening/Weekend Rate 250 300
Non Profit Daily Rate 175 200
Merlot or Zinfandel Room
From 1-20 people
Daily Rate 200 250
Evening/Weekend Rate 250 300
Non Profit Daily Rate 175 200
Kitchen Use Fee 300 Range 300-500
The Conference Center provides a variety of rentals, rooms and services. The listed rates are for small conferences, seminars and educational trainings. Rates for banquets, receptions, fund raisers and festive occastions will be priced according to client requirements. Additionally, the Conference Center Administrator may provide promotional rates or discounts for multiple bookings.
COMMUNITY SERVICES DEPARTMENT
D. GRACE HUDSON MUSEUM & SUN HOUSE
Facility located at 431 S Main
1. Use Rates
Fee Category/Description Current Fees Proposed Fees
Admission Rates
Child under 8 0 (with adult) 0 (with adult)
Youth ages 8-17 3 5
Student 18+ w/ ID 4 5
Adult 6* 7*
Senior 4 5
Family 12 15
School Rate per student 3 3
0 0
0 0
E. UKIAH MUNICIPAL POOLS USER FEES
Facility located at 591 Park Blvd.
1. Use Rates
Fee Category/Description Current Fees Proposed Fees
Public Swim Rates
Children 0-5 years old 3-7 5 - 10
Children 6-17 years old 3-7 5 - 10
Adults 18+ 3-7 5 - 10
Children 20 Pass Punch Card 100-140 100-140
Adult 20 Pass Punch Card 100-140 100-140
2. Swim Lesson Rates
Fee Category/Description
Traditional Swim Lesson Program
2-week session 60-100 75-120
Other Aquatic Based Programs
Aqua fitness classes, clinics, camps, etc. 1-200 1-200
3. Private Facility Use
Use: A Private Pool Use includes exclusive use for both pools with lifeguards Fee Category/Description
2 - 4 hour period, exclusive use, 1 pool or 2 250 - 600 300 - 750 *$5 is currently being
charged despite the
Native American w/ Tribal ID
Active Military Personnel
Primary Use: Art museum with educational presentations, tours, workshops. *$5 is currently being
charged despite the
Primary Use: Open during the summer months for "drop-in" use during public swim hours. Programming includes swim lessons, trainings,
COMMUNITY SERVICES DEPARTMENT
F. RECREATION PROGRAMS AND SERVICES
1. Youth Sports Leagues
Qualifying participants can utilize the Youth Scholarship program for a reduced fee.
Fee Category/Description Current Fees
Youth Sports Team Sponsor
Business Sposorship Fee 100-500
Girls Youth Softball
Individual Player Fee 60-100
Youth Basketball
Individual Player Fee 60-100
Other Sports
Individual Player Fee 20-100
F. RECREATION PROGRAMS AND SERVICES (continued)
2. Adult Sports League
Fee Category/Description Current Fees
Adult Sports Team Sponsor
Business Sposorship Fee 200-500/team
Adult & Co-ed Softball
Individual Player Fee 25-60
Adult Basketball
Individual Player Fee 25-60
3 on 3 Basketball League
Team Fee 50-200
Other Sports
Individual Player Fee 25-60
Other Sports
Team Fee 50-500
3. Classes and Recreation Fees
Fee Category/Description Current Fees
Contract Instructor Classes
Registration for one participant 0-1,000 per class
Clinics, Workshops, Trainings, Specialty Camps
Registration for one participant 0-500 per class
Recreation Guide Advertising Rates
1/8 page - full page 0-1,000
4. State Street Banner Program
Fee Category/Description Current Fees Proposed Fees
State Street Banner
Banner Fee 100 200
COMMUNITY SERVICES DEPARTMENT
G. ATHLETIC FACILITIES AND SPORTS FIELDS
1. Athletic Fields
Ukiah Sports Complex
Facility located at 905 City Well Road, at River Street off Hwy 101 Fee Category/Description Current Fees
Field Use
One Field 150/day
Lighting for One Field 50/day
Refundable Deposit 1000
Other Park Locations with Athletic Field
Fee Category/Description Current Fees
Field Use
One Field 150/day
Lighting for One Field 50/day
Refundable Deposit 500
Athletic Fields are used for a variety of functions such as tournaments, fundraisers, and league play. Facility use will be priced Amenities: 3 Softball Fields, Lighting, Concession Facilities and Restrooms Primary Use: Sports Leagues, Tournaments
RESOLUTION 2024-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING USER FEE
SCHEDULE FOR COMMUNITY SERVICES DEPARTMENT FACILITIES, PROGRAMS AND
SERVICES
WHEREAS, the City of Ukiah owns, manages, maintains, and provides facilities, programs and services for public use; and
WHEREAS, community members and private organizations request the use of facilities and participate in these programs or services; and
WHEREAS, the use of facilities and the participation in programs or services necessitates a need for fees which have been established to provide for maintenance, utilities and other operational expenses; and
WHEREAS, the City Council may from time to time consider fee adjustments in order to continue operation of facilities, programs and services in a fiscally responsible manner; and WHEREAS, the City Council conducted a public hearing and has heard public comment on these issues,
NOW, THEREFORE, BE IT RESOLVED that the City Council amend the Community Services Department Fee Schedule as attached in Exhibit “A”, which is incorporated herein.
PASSED AND ADOPTED this 19th day of June, 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor, Josefina Duenas
ATTEST:
Kristine Lawler, City Clerk
Attachment 2
Agenda Item No: 13.a.
MEETING DATE/TIME: 6/19/2024
ITEM NO: 2024-272
AGENDA SUMMARY REPORT
SUBJECT: Approval and Adoption of 2024-25 Fiscal Year City Budget through Resolution, Five-Year Capital Improvement Plan, the Gann Limit Resolution, and Budget Agreement with the Ukiah Valley Sanitation District.
DEPARTMENT: Finance PREPARED BY: Diana Ramos, Assistant Accountant PRESENTER:
Sage Sangiacomo, City Manager
Dan Buffalo, Finance Director
Mary Horger, Financial Services Manager
ATTACHMENTS:
1. FY 24-25 Budget Resolution
2. 5-Year Capital Improvement Plan -FINAL - FYE 25
3. Vehicle Justifications - FYE 25
4. FY 24-25 GANN Limit Resolution
5. Budget Workshop, 6-3-24
6. UVSD Budget Agreement, FY 2025 Draft
Summary: The Council will consider for approval and adoption through resolution the City budget for the 2024-25 fiscal year, the City's Five-Year Capital Improvement Program Plan, the City's Gann Limit for the 2024-25 fiscal year, and the wastewater budget agreement with the Ukiah Valley Sanitation District for 2024-25.
Background: Presented here is the operating and capital budget for the City of Ukiah and related documents for the fiscal year 2024-25. This is the final step in the budget development and adoption process.
As part of this packet, the following are provided:
1. Budget unit pages (OpenGov stories). The Finance Department continues to enhance the usability and navigation of the budget document, turning to the OpenGov platform to deliver the budget document in its entirety. Budget units (departments and divisions) are presented in a standardized format in what are called "stories." They are dynamic, navigable web pages designed to be read electronically through a web browser.
They offer the reader drill down features so that data can be presented as generally or as granularly as desired.
The best way to access stories is by clicking this link and finding each subsequent link in the table of contents:
https://stories.opengov.com/ukiahca/published/CZOWkUdPA This page is the cover of the budget document (in draft), including a table of contents at the bottom. Each budget story can be accessed by clicking on its respective link in the table of contents. As the budget document is further developed, links will be activated for any reader to examine.
The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and can be found at the following link, complete with download and installation instructions.
https://www.google.com/chrome/
Discussion: To adopt the budget, Council will approve and adopt:
1. Budget Resolution (Attachment 1) approving the annual City of Ukiah Budget for Fiscal Year 2024-25.
2. Five-Year Capital Improvement Program Schedule (Attachment 2) and the Vehicle & Heavy Equipment Justifications (Attachment 3) - resolution not required.
3. The Appropriations (Gann) Limit calculations and associated resolution (Attachment 4). This information is part of the overall budget document.
4. Budget Agreement with the Ukiah Valley Sanitation District for FY 2024-25 (Attachment 6), including preliminary cost sharing splits, which will be further revised and updated at a later Council meeting in August.
This agreement is presented in substantial form. Staff is requesting Council approve and adopt it as such and authorize the City Manager to complete any final negotiated changes and sign the agreement. No further substantive changes are anticipated.
Additionally, the Council will be updated on the following:
Changes since the Budget Hearings on June 3 and 4: minor budgetary corrections have been made to indirect allocations and adjustments to projected beginning fund balances. The city-wide presentation was updated to add clarifying information and to incorporate personnel information that Council reviewed and considered (Attachment 5). This includes personnel re-classes, which will be implemented with the budget July 1, 2024.
Recommended Action: Taken Separately:
1. Approve and adopt budget resolution for the fiscal year 2024-25
2. Approve and adopt the updated Five-Year Capital Improvement Program Schedule for the fiscal year 2024- 25 3. Approve and adopt Gann Limit resolution for fiscal year 2024-25
4. Approve (in substantial form) and authorize City Manager to sign fiscal year 2024-25 budget agreement with the Ukiah Valley Sanitation District.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.:N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
RESOLUTION NO. 2024 -00
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROPRIATING FUNDS FOR THE GENERAL FUND AND OTHER FUNDS IN THE FISCAL YEAR 2024-25 BUDGET WHEREAS, the Ukiah Municipal Code requires the City Manager to prepare and submit an Annual Budget to the City Council for its approval; and
WHEREAS, it is good management practice to have comprehensive operating and capital improvement budgets to implement the various policies, programs and projects of the City Council, and the City Council has established a policy to review, adopt, and provide multiple updates to Fiscal Year (FY) Budgets; and WHEREAS, on June 3, 2024, the City Council reviewed Draft FY 2024-25 revenue and expenditures for all budgeted governmental (including the general fund), proprietary, and fiduciary funds; and WHEREAS, on June 4, 2024, the City Council continued its review of departmental budget units and capital improvements; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah does hereby adopt the budget for the General Fund and other budgeted funds for Fiscal Year 2024-25.
NOW THEREFORE BE IT FURTHER RESOLVED that,
1. Funds are appropriated at the Fund level for total expenditures, transfers and other uses as summarized in Exhibit A, attached hereto;
2. Transfers between funds are authorized as summarized in Exhibit B, attached hereto;
3. The FY 2024-25 Budget provides detail to the sources and uses of the authorized appropriations by fund and the final adopted document is incorporated herein by reference;
4. The Council has not made any changes to its financial management and budget policies since the last fiscal year (2023-24) and, accordingly, all existing policies are in effect; and
5. The open encumbrances outstanding at year-end are hereby designated as reserved in fund balance or working capital and appropriated July 1, 2024 for the 2024-25 fiscal year.
Attachment 1
PASSED AND ADOPTED this 19th day of June 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Josefina Duenas, Mayor
ATTEST:
________________________________
Kristine Lawler, City Clerk
Attachment 1
Fiscal Year 2024-25
Changes to Fund Balance/Working Capital
Primary
Fund No. Fund Name
Estimated
Beginning Fund
Balance Revenues Appropriations Transfers In Transfers (Out) Other In (Out) Estimated
Increase
(Decrease) to
Fund Balance
Estimated
Ending Fund
Balance
100 General Fund $ 11,142,851 $ 34,815,189 $ 31,764,508 $ 803,586 $ (3,083,920) $ - $ 770,347 $ 11,913,198 Capital Project Funds:
120 STREETS AND ROADS CAPITAL (201,892) - 3,698,372 2,803,786 (740) 1,100,000 204,674 2,782 220 EQUIPMENT RESERVE FUND 383,431 7,641 436 - - - 7,205 390,636 251 SPECIAL PROJECTS RESERVE 1,142,013 23,952 151,366 - - - (127,414) 1,014,599 252 STREET IMPROVEMENT FUND 3,299,646 4,917,727 6,684,909 - - - (1,767,182) 1,532,464 300 PARK DEVELOPMENT FEES FUND 35,337 3,393 15,193 - (3,711) - (15,511) 19,826 301 ANTON STADIUM FUND 11,344 225 13 - - - 212 11,556
302 OBSERVATORY PARK FUND 11,017 294 15,000 3,711 - - (10,995) 22 303 PLAYGROUND & PARK AMENITIES 9,564 3 - - - - 3 9,567 305 RIVERSIDE PARK FUND 20,477 832,044 832,007 - - - 37 20,514 306 SKATE PARK FUND 147 3 - - - - 3 150
307 SOFTBALL COMPLEX FUND 6,866 138 8 - - - 130 6,996
511 RAIL TRAIL FUND 507,109 3,563,230 3,179,370 - - - 383,860 890,969 Total capital project funds 5,225,059 9,348,650 14,576,674 2,807,497 (4,451) 1,100,000 (1,324,978) 3,900,081 Debt Service Funds:
130 PENSION STABILIZATION FUND 4,433,556 64,500 5,033 106,364 - - 165,831 4,599,387 131 DEBT SERVICE RESERVE 2022 LRB 2,449,340 300 17 - - - 283 2,449,623 Total debt service funds 6,882,896 64,800 5,050 106,364 - - 166,114 7,049,010 Special Revenue Funds:
250 SPECIAL REVENUE FUND 13,897 276 16 - - - 260 14,157 253 CITY PROP 172 238,596 108,178 38,882 - - - 69,296 307,892 308 OPIOD SETTLEMENT FUND 120,669 71,845 100,000 - - - (28,155) 92,514 310 BROADBAND TECHNOLOGY PROJECT - - - - - - - -
311 ARRC GENERAL OPERATING FUND 8,632 94,300 109,002 - - - (14,702) (6,070) 312 DOWNTOWN BUSINESS IMPROVEMENT 100 25,500 22,000 - - - 3,500 3,600 313 LMIHF HOUSING ASSET FUND 4,881,969 104,134 1,620,000 - - - (1,515,866) 3,366,103 314 WINTER SPECIAL EVENTS (18,225) 180,633 188,627 - - - (7,994) (26,219) 315 ADVANCED PLANNING FUND 239,589 119,120 306 - (50,000) - 68,814 308,403 316 SPECIAL RECREATION EVENTS 77,919 71,413 53,326 - - - 18,087 96,006 500 GAS TAX FUND 1,372,710 908,008 1,464,953 - (454,000) - (1,010,945) 361,765 505 SIGNALIZATION FUND 381,610 7,605 434 - - - 7,171 388,781 507 1998 STIP AUGMENTATION FUND 321 6 - - - - 6 327
508 SB325 REIMBURSEMENT FUND 82,925 41,737 46,582 - - - (4,845) 78,080 509 S.T.P. 187,369 753,792 453,213 - - - 300,579 487,948 510 TRANS-TRAFFIC CONGEST RELIEF 4,311 87 5 - - - 82 4,393 600 COMM. DEVELOPMT. BLOCK GRANT 731,247 51,560 8,000 - - - 43,560 774,807 611 CDBG GRANTS 16,874 542,373 539,775 - - - 2,598 19,472 613 HOME PROGRAM INCOME 8,830,316 5,982 - - - - 5,982 8,836,298 620 CASp CERTIFICATION AND TRAINING FUND 57,685 3,038 7,000 - - - (3,962) 53,723 630 ASSET SEIZURE FUND 72,001 36,143 53,000 - - - (16,857) 55,144 631 ASSET SEIZURE(DRUG/ALCOHOL) 9 - - - - - - 9
633 H&S EDUCATION 11489(B)(2)(A1) 10,623 57 - - - - 57 10,680 634 FEDERAL ASSET SEIZURE GRANTS 5,947 117 5,052 - - - (4,935) 1,012 635 SUP.LAW ENFORCE.SVC.FD(SLESF) 387,232 246,234 94,286 - - - 151,948 539,180 636 CBTHP OFFICER 10,045 183 10 - - - 173 10,218
638 ASSET FORFEITURE 11470.2 H&S 44,338 1,191 36,000 - - - (34,809) 9,529 639 SPECIAL REVENUE POLICE 33,980 125,840 48 - (125,000) - 792 34,772 695 TRANSFER STATION FUND 59,076 423,315 189 - (425,000) - (1,874) 57,202 696 SOLID WASTE MITIGATION FUND 52,504 53,273 40,873 - (76) - 12,324 64,828 670 FEDERAL AMERICAN RESCUE FUND 1,513,316 29,754 1,697 - - - 28,057 1,541,373 Total special revenue 19,417,585 4,005,694 4,883,276 - (1,054,076) - (1,931,658) 17,485,927 Permanent Funds:
400 RIPARIAN CORRIDOR ENHANCEMENT 146,062 2,910 166 - - - 2,744 148,806 Enterprise Funds*:
640 PARKING DISTRICT #1 27,750 146,136 135,338 - - - 10,798 38,548 700 LANDFILL CLOSURE FUND 10,617,744 812,374 655,443 425,000 - - 581,931 11,199,675 710 AMBULANCE SERVICES FUND 423,195 4,027,860 3,899,620 - - - 128,240 551,435 720 GOLF FUND 697,106 146,389 214,047 - - 76,573 8,915 706,021 730 CONFERENCE CENTER FUND (140,038) 508,160 464,245 - - - 43,915 (96,123) 777 AIRPORT (404,672) 1,834,001 1,622,323 247,945 (247,945) 264,182 475,860 71,188 800 ELECTRIC 13,602,655 30,887,042 31,997,391 19,861,994 (19,861,994) - (1,110,350) 12,492,305 805 STREET LIGHTING FUND 9,374 190,018 186,109 - - - 3,909 13,283 820 WATER 10,739,182 40,810,378 40,476,454 1,534,319 (1,234,319) - 633,924 11,373,106 840 WASTEWATER 1,727,038 10,707,392 13,055,122 2,200,000 (2,500,000) 1,300,000 (1,347,730) 379,307 Total enterprise funds 37,299,334 90,069,749 92,706,091 24,269,258 (23,844,258) 1,640,755 (570,588) 36,728,745 Attachment 1
Internal Service Funds*:
200 CITY ADMINISTRATIVE SERVICES 720,981 6,458,655 6,806,837 - - - (348,182) 372,799 201 WORKER'S COMP FUND 848,079 886,541 1,359,512 - - - (472,971) 375,108 202 LIABILITY FUND 124,103 3,564,191 3,607,951 - - - (43,760) 80,343 203 GARAGE FUND 73,652 582,273 591,811 - - - (9,538) 64,114 204 PURCHASING FUND 212,841 560,700 561,726 - - - (1,026) 211,815 205 BILLING AND COLLECTION FUND 115,674 2,127,319 1,983,504 - - - 143,815 259,489 206 PUBLIC SAFETY DISPATCH FUND 80,117 2,038,055 2,037,130 - - 353,562 354,487 434,604 208 BUILDING & MAINTENANCE FUND 16,703,504 2,174,923 4,798,815 - - - (2,623,892) 14,079,612 209 IT FUND 405,429 1,981,148 2,290,358 - - - (309,210) 96,219 Total internal service funds 19,284,380 20,373,804 24,037,644 - - 353,562 (3,310,277) 15,974,103 Total City Funds 99,398,167 158,680,797 167,973,410 27,986,705 (27,986,705) 3,094,317 (6,198,296) 93,199,870 Fiduciary Funds**:
915 UVFD GENERAL OPERATING FUND (836,910) 3,430,207 3,258,671 - - - 171,536 (665,374) 916 UVFD PROP 172 62,798 105,000 105,071 - - - (71) 62,727 917 UVFD MEASURE B 642,497 305,000 152,944 - - - 152,056 794,553 918 UVFD FIRE MITIGATION FEE 91,652 65,000 140,721 - - - (75,721) 15,931 920 MSWMA (230,090) 685,026 696,100 - - - (11,074) (241,164) 922 MILLVIEW COUNTY WATER DISTRICT - 1,262,015 597,341 - - - 664,675 664,675 924 REDWOOD VALLEY CO WATER DISTR - 1,193,775 588,599 - - - 605,177 605,177 969 REDEVELOPMENT SUCCESSOR AGENCY 6,032,174 1,154,950 1,054,046 - - - 100,904 6,133,078 Total fiduciary funds 5,762,121 8,200,973 6,593,492 - - - 1,607,482 7,369,603 Total all funds $ 105,160,288 $ 166,881,770 $ 174,566,901 $ 27,986,705 $ (27,986,705) $ 3,094,317 $ (4,590,814) $ 100,569,473 Legend:
**Denotes current assets. Funds held for the benefit of other agencies or entities. *Denotes approximate available working capital.
Begin of Year = Current Year Beginning Fund Balance
Expected Change = Estimated Year End Revenues - Estimated Year End Expenditures Proj YE FB = Projected Upcoming Year End Fund Balance
Attachment 1
Fund Fund
Number Fund Name Amount Number Fund Name Amount
100 GENERAL FUND 174,586 101 VISIT UKIAH 174,586
100 GENERAL FUND 2,803,786 120 STREETS CAPITAL IMPROVEMENTS 2,803,786 100 GENERAL FUND 78,114 130 PENSION STABILIZATION FUND 78,114 105 FIRE AUTHORITY 27,434 130 PENSION STABILIZATION FUND 27,434 120 STREETS CAPITAL IMPROVEMENTS 740 130 PENSION STABILIZATION FUND 740 300 PARK DEVELOPMENT FEES FUND 3,711 302 OBSERVATORY PARK FUND 3,711 315 ADVANCED PLANNING FUND 50,000 100 GENERAL FUND 50,000 500 GAS TAX FUND 454,000 100 GENERAL FUND 454,000
639 AB 109 SPECIAL REVENUE POLICE 125,000 100 GENERAL FUND 125,000 695 TRANSFER STATION FUND 425,000 700 SANITARY DISPOSAL SITE FUND 425,000 696 SOLID WASTE MITIGATION FUND 76 130 PENSION STABILIZATION FUND 76 777 AIRPORT FUND 233,570 778 AIRPORT CAPITAL IMPROVEMENT 233,570 777 AIRPORT FUND 14,375 779 SPECIAL AVIATION FUND 14,375 800 ELECTRIC FUND 12,221,147 801 ELECTRIC CAPITAL RESERVE FUND 12,221,147 800 ELECTRIC FUND 1,650,000 803 ELECTRIC DEBT SERVICE FUND 1,650,000 803 ELECTRIC DEBT SERVICE FUND 3,765,847 801 ELECTRIC CAPITAL RESERVE FUND 3,765,847 807 ELECTRIC CAP AND TRADE FUND 2,225,000 801 ELECTRIC CAPITAL RESERVE FUND 2,225,000 820 WATER FUND 165,000 823 WATER DEBT SERVICE RESERVE 165,000 820 WATER FUND 150,000 830 RECYCLED WATER FUND 150,000
820 WATER FUND 919,319 822 WATER CONNECTION FEE FUND 919,319 840 CITY SEWER OPERATIONS FUN 300,000 830 RECYCLED WATER FUND 300,000 840 CITY SEWER OPERATIONS FUN 2,200,000 841 SEWER BOND DEBT SERVICE FUND 2,200,000 Total Transfers Out $ 27,986,705 Total Transfers In $27,986,705 Fund Transferring From (Transfers Out) Fund Transferring To (Transfers In) Fiscal Year 2024-25
SCHEDULE OF TRANSFERS
Attachment 1
300 Seminary Avenue • Ukiah • CA • 95482-5400
FIVE-YEAR
CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEAR
2024-2025
Attachment 2
AIRPORT
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
AIRPORT
This project is for the pavement rehabilitation design of Taxiways A (4,540'x55'), A3 (250'x45'), and A5 (250'x45') due to thermal and aging related cracking with localized structural related cracking but no evidence of structural failure. Proposed rehabilitation is milling top 2 inches of AC crack sealing and pavement repair, and placement of 2 inch layer of new AC and markings.
Add'l Comments: The FAA has made cost and project scope adjustments.
Moved from FY 21/22, and increased by $88,385. Moved from FY 22/23, and increased from $148,385. Moved from FY 23/24 and increased from $250k.
This project will cover construction to rehabilitate pavements of Taxiways A (4,540'x55'), A3 ( 250'x45') and A5 (250'x45').
Add'l Comments: The FAA has made cost and project scope adjustments.
Moved from FY 2/23, and increased by $839,200. Moved from 24/25, and increased from $1,339,200. Moved from 26/27.
As an ongoing maintenance item, slurry seal on airport aprons.
Add'l Comments: As an ongoing maintenance item, slurry seal on airport aprons. Added budget for future years. Removed budget for FYE 25 to align with the budgeting of Public Works.
The Master Plan would focus on updating aviation activity forecasts, runway length analysis, long-term development plans, and financial selfsufficiency/revenue generation.
Add'l Comments: Conduct study in FY 3/24 and complete in FY 24/25. Moving from FYE 24.
$ - $ 822,000 - $ $ 2,863,000 12,500 $ $ 13,500 $ 3,711,000 Reviewed AIRPORT 77825200.80230 18034 N/A 1403 S State Contingent upon FAA Grant Funding.
Pavement
Rehabilitation of
Taxiways A, A3 and
A - Design Budget Adopted
SUB-TOTAL:
$ 12,500
Contingent upon
FAA Grant Funding.
$ 12,000
X City Council Status 28/29
$ 13,500
$ 450,000
$ 13,000 $ 51,000 Shovel Ready Reviewed X
Pavement
Rehabilitation of
Taxeways A, A3
and A5 -
Construction
$ 2,850,000
Master Plan 77825200.52100 18420 N/A 1403 S State New Grant YesContingent upon FAA Grant Funding. $ 450,000
Airport Apron
Slurry Seal 77725200.56600 18332 N/A 1403 S State Ongoing Enterprise YesAiport Operations Budget. New Grant Yes
INFRASTRUCTURE
$ 2,850,000 Reviewed
$ 360,000 $ 360,000 77825200.80230 18035 N/A 1403 S State New Grant Yes Project Name Project Description Org/Obj Project # Allocation to Multi-funds Costs to date Totals Project Location Project Status Funding Source Funding Identified 27/28 Funding Source Add'l Comments 24/25 25/26 26/27
*Refer to last page of this document for definition of terms used. PAGE 1
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
AIRPORT
Current tank is a split fuel system, containing both Jet A fuel and Avgas.
Converstion to Jet A is necessary to maximize the fuel sources for the airport, provide better service to its customers.
Add'l Comments: Moved from FYE 20. Current revenues may not be adequate, external funding may be necessary. Moved from FYE 22. Moved from FYE 24.
$ - - $ 150,000 $ - $ - $ - $ 150,000 $
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Replace 20,000
gallon fuel tank
with 20,000 gallon
Jet A tank 77925200.80100 15042 N/A$ 150,000 $ 150,000 Reviewed 24/25 25/26 26/27
AIRPORT Shovel Ready VEHICLES, MACHINERY & EQUIPMENT Org/Obj 27/28 28/29 Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for. Project # Totals City Council Status Definition of terms used:
SUB-TOTAL: Funding Source Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi-funds Project Location Project Status Project Name Project Description The name of the project. 1411 S State In Progress Enterprise Yes Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. *Refer to last page of this document for definition of terms used. PAGE 2
CITY MANAGER
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
CITY MANAGER'S DEPARTMENT
Replacing parking meters.
Add'l Comments: Funded by line of credit loan proceeds being secured by Finance as part of a larger capital improvement funding strategy. Moved from FYE 20 year. Installation will coincide with Streetscape Project. Funding secured through bond issuance; project put on hold due to COVID-19 and will resume when market conditions allow. Moved from FYE 21. Project put on hold due to COVID-19 and will resume when market conditions allow. Moved from FYE 22. Project moved from FYE 25 to coincide with anticipated development in the downtown.
$ - - $ 400,000 $ - $ - $ - $ 400,000 $
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Reviewed
28/29
VEHICLES, MACHINERY & EQUIPMENT
Project Name Project Description
CITY MANAGER DEPARTMENT Shovel Ready 24/25 25/26 26/27 27/28 Org/Obj The name of the project. Enterprise Yes 64012600.80230 18165 N/A Downtown Deferred $ 400,000 $ 400,000 Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for. Project # Totals City Council Status Definition of terms used:
Parking Meter
Replacement
SUB-TOTAL: Funding Source Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi-funds Project Location Project Status The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
*Refer to last page of this document for definition of terms used. PAGE 1
COMMUNITY SERVICES
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
COMMUNITY SERVICES
The pool pump house pool is in need of replacement due to age and general deterioration of the building.
Additional Comments: Project was formerly called "Pool Block House". Looking for funding. Moved from starting FYE 21. Prioritization and funding source(s) under review. Estimated cost is $250k. Project deferred if we pursued pool replacement as below. Consider incorporating into Municipal Pool Replacement.
State grant to provide some grading, flood surveying, debris removal and planting.
Additional Comments: RFP for design process is complete 12/2018; Hydrology studies and CEQA complete. Work expected to start in late spring or early summer, with expectation of project completion in FYE 22. Most recent schedule indicates bidding in the Spring of 2023. Construction anticipated to start in Summer of 2023. Project completion expected fiscal year (24/25).
Park master plan needed once a site is identified.
Additional Comments: Location and funding source(s) under review; Need to explore grant funding. Department estimate/request is $3-5 million.
In 2017 the Community Development Department began work on a Wagenseller Park Feasibility Analysis. It has been determined through the analysis and other surveys a park is needed in the Wagenseller area. Extensive landscaping, equipment purchase and installation needed.
Additional Comments: Working with RCHDC to determine location along with seeking grant funding. Reduced the amount from $950k, to break out the Master Plan into a separate line item. Moved from FYE 23. Funding from RCHDC now seems unlikely. Moved from FYE 24. Departmental estimate/request is $3-5M.
Replacement of this equipment is necessary, due to the age and high usage of this equipment, as well as safety concerns. Staff will be seeking grant funds to assist with the cost.
Additional Comments: Staff applied for Prop 68 funds for park renovations including new playground equipment. Department estimated request is 100k.
Replace roof at softball fields.
Additional Comments: Prioritization and funding source(s) under review. Roof currently has some leakage and panels are pealing up. Staff is currently evaluating the project. Need to explore grant funding. Department estimate/request is $50,000.
$ - Reviewed Pool Pump House 10022100.80220 18012 N/A 511 Park Blvd. New TBD NoFiscal Year Allocation TBD
Wagenseller Park
Development 30022200.80220 18063 N/A Orchard & Brush
Wagenseller Park
Plan 30022250.80220 18063 N/A Orchard & Brush
Riverside Park $ 832,005 30522250.80220 18014 N/A 1281 E. Gobbi In Progress Grant Yes Grant funded. New TBD Reviewed $ - Reviewed No $ - Seeking grant
funding.
$ 832,005 Reviewed
Oak Manor
Playground
Equipment
Replacement 30322230.80100 18010 N/A 500 Oak Manor New Grant NoSeeking grant funding
Softball Fields
Restroom
Concession
Building Roof
Replacement 30022210.80220 18110 N/A 901 River Street New X Reviewed
FACILITIES/BUILDINGS/LAND
Totals City Council Status
COMMUNITY SERVICES DEPARTMENT
24/25 25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name Project Description 28/29 New TBD NoSeeking grant funding.
Costs to date Shovel Ready Org/Obj Reviewed TBD NoFiscal Year Allocation TBD
$ -
$ -
*Refer to last page of this document for definition of terms used. PAGE 1
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
COMMUNITY SERVICES
Replace irrigation at softball fields.
Additional Comments: Irrigation system is inefficient and difficult to control coverage to maintain healthy turf. Needed to remain competitive for tournaments and reduce liability. Need to explore grant funding. Department estimate/request is $500,000.
Develop additional area for meeting, band stand, viewing platforms. Install lighting.
Additional Comments: Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $250,000.
The Municipal Pool at Todd Grove park is approx. 100 years old. Maintenance costs are becoming prohibitive. The existing facility needs to be demolished and remove and a new facility needs to be designed and built. Addition of Recreation Building to the Pool Facility where the unusable kiddie pool is. This will eliminate the Splash Pad and Day Camp Office projects from this CIP list.
Facility will serve Day Camp, Recreation Classes, Facility Rentals, Trainings, Meetings, Youth Sports Practices and Green Room for Concerts.
Additional Comments: Funding will need to come from some combination of grants, fundraising, bond measures, and/or special district. Estimated cost:
$12M. Staff is preparing a "Needs Assessment/Feasibility Study" to better prepare for funding efforts.
The Day Camp Office and Storage Buildings are premanufactured buildings that have reached their life expectancy.
Additional Comments: Frequency of maintenance needs and costs are increasing. Estimated cost: $240k.
Oak Manor Park is a popular Park with significant daily use, currently served by a "porta-potty."
Additional Comments: Grant funds currently being applied for. Department estimate/request is $130k.
Outdoor security cameras for protection of property.
Additional Comments: Moved from FY 22, 23 and 24 due to higher priorities.
Department estimate/request is $30k.
Building exterior needs painting.
Additional Comments: Funding not secured, planning for routine maintenance. Moved from FYE 21. Moved from FYE 23. Moved from FYE 24.
Security keyless door lock entry.
Additional Comments: Recent theft and safety concerns. Split out the cardlock from the cameras. Moved from FYE 21 due to COVID-19. Moved from FYE 22 due to COVID-19. Moved from FYE 24.
Oak Manor
Restroom TBD TBD N/A 501 Oak Manor New TBD NoSeeking grant funding Day Camp Office
and Storage
Building
Replacement TBD
Municipal Pool
Replacement TBD TBD N/A 512 Park Blvd. New TBD NoFiscal Year Allocation TBD TBD N/A 512 Park Blvd. New TBD NoFiscal Year Allocation TBD
Softball Fields
Irrigation
Replacement 30022210.80220 TBD N/A 901 River Street New Skate Park Phase 2 -
Back Lot
Development 30022200.80220 TBD N/A 1043 Low Gap New TBD NoSeeking grant funding
$ 45,000 $ 45,000 Reviewed
$ 30,000 $ 30,000 Reviewed 200 S. School New 73022600.5630 Conference Center
Security 73022600.80100 18189 N/A 200 S. School New TBD No $ -
X
$ - Reviewed
$ - Reviewed TBD NoSeeking grant
funding
$ - Reviewed
$ - Reviewed
$ - Reviewed
Conference Center
Exterior Painting
Security Cameras
at Museum 10022700.54100 18111 N/A 431 S Main Deferred TBD NoSeeking grant funding. 18112 N/A TBD No Reviewed XX *Refer to last page of this document for definition of terms used. PAGE 2
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
COMMUNITY SERVICES
The irrigation system is more than 50 years old. It is failing and requires frequent costly maintenance. Similarly, the landscaping is old and dated and needs replacement.
Additional Comments: In 2023 a conceptual plan for irrigation and landscape renewal was completed by a consulting landscape design firm. The plan was presented to the Public Spaces Commission. The plan estimates the project at approximately $1 million.
The roof at the historic Sunhouse is in need of replacement. Asphalt shingles are historically appropriate and no other historic requirements are anticipated.
Additional Comments: An architectural assessment done in 1991 by Long Hoeft Architects identifies that the roof was last renovated in 1984 with composition shingles. Staff to seek grant funding this year, but if unsuccessful, will likely need general fund money to assure roof is replaced before it fails. $85k is the current estimate. Once funding is identified/secured, staff will seek a budget amendment.
$ - $ 832,005 $ 75,000 $ - $ 1,000,000 $ - $ 1,907,005
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
$ 1,000,000 $ 1,000,000 Reviewed 10022700.80220 18439 N/A 431 S Main New TBD NoSeeking Grant Funding
SUB-TOTAL: TBD TBD N/A 310 Dora St. New TBD NoSeeking Grant Funding
McGarvey Park
Irrigation and
Landscape
Historic Sunhouse
Roof Replacement
The proposed account code where the expense will be accounted for.
Definition of terms used:
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. $ - Reviewed
*Refer to last page of this document for definition of terms used. PAGE 3
ELECTRIC UTILITY
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
ELECTRIC UTILITY
Renewable energy development for the Utility’s resource portfolio in meeting the States green energy mandates.
Add'l Comments: Rebudgeted to insure replacement roofing system meets building, solar and grading requirements. Moved $1.2 mil out of FYE 20, and moved into FYE 21. Increased FYE 22 and FYE 24 from $50k, reduced FYE 25 from $1 mil. Pushed to 22/23 fiscal year, and increased overall amount from $2,750,000 due to size of Hasting solar system. Moved out from FYE 23 due to budgetary constraints, and increased by $225k.
Needed to store hydro specialized plant materials, spare parts, provides staff workspace and restroom/sink facilities.
Add'l Comments: Moved from FYE 21 due to COVID-19. Received approval from Army Corp to tie into water line. Pushed to 22/23 FY and increased funding due to inflation. Moved from FYE 23. Moved from FYE 25 and changed funding source.
Evaluate the need and sites available to construct a future electrical substation to serve future loads based on planning forecasts of the City's growth.
Add'l Comments: $20k moved from FYE 21, and $300k from FYE 22 due to COVID-19. Moved to 23/24 due to heavy workload. Moved from FYE 24.
Moved from FYE 25, increased from $300k, and changed funding source. $ 55,000 $ 2,225,000 $ 225,000 $ 350,000 $ - $ - $ 2,800,000 Upgrade fish hatchery pumps and flow meters.
Add'l Comments: Spec complete for pump replacement. Changed description to clarify scope. Moved from FYE 22, and added $60k. Approved for bidding on 2/1/23, budget amendment approved to match engineering estimate.
Increased amount from $260k, and moved all into FYE 25. Changed from $432k for inflation, and changed funding source.
$ 225,000
$ 450,000 $ 450,000
$ 2,225,000 Reviewed City Council Status
$ 350,000 $ 350,000 Reviewed
26/27 27/28 Shovel Ready 28/29 1229 Lake Mend. Dr Upgrade fish hatchery pumps
and controls
(Hydro)
Renewable
Resource
Development -
Solar 80126100.80220 ECC01 N/A 1350 Hasting Road In Progress Enterprise Yes Funded by
Greenhouse Gas
Funds
24/25 25/26
$ 2,225,000 55,000 $
INFRASTRUCTURE Reviewed X Reviewed Shovel Ready Org/Obj
FACILITIES/BUILDINGS/LAND
Totals City Council Status
ELECTRIC UTILITY DEPARTMENT
24/25 25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name 80126100.80230 N/A Substation Site
Development 80126100.80230 18046 N/A
ELECTRIC UTILITY DEPARTMENT
Costs to date Totals 80126100.80230 TBD New Enterprise Yes Hydroelectric Plant
Warehouse, Shop
and Restroom 18038 N/A Project Location Project Status Funding Source Funding Identified In Progress Enterprise 18037 Funding Source Add'l
Comments Project Name Project Description Org/Obj Project # Allocation to Multi-funds SUB-TOTAL:
Project Description Costs to date
$ 225,000 1229 Lake Mend. In Progress Enterprise Yes Rate Revenue Rate Revenue
28/29 Yes Rate Revenue
*Refer to last page of this document for definition of terms used. PAGE 1
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
ELECTRIC UTILITY
Replace station light & power, upgrade station service switchgear.
Add'l Comments: Moved from FYE 21, and increased from $80k. Design to be outsourced, engineering budgeted for 21/22. Pushed to 22/23 and increased budget from $120k due to inflation. Moved from FYE 23. Design underway.
Following design, bidding and work to be completed in FYE 25. Moved from FYE 25, added $75k for inflation, and changed funding source.
Replaces existing low voltage (4160V) system with 12,000 Volt primary rated cable and transformers and secondary conductor. Fairgrounds to provide USERC specified metering and underground duct. Removes existing low voltage (4160V) system.
Add'l Comments: Rebudgeted to reflect workforce scheduling allocation due to the Oak Manor Undergrounding project. Reduced amount for FYE 20 by $120k, and changed funding in FYE 22 & 23. Moved forward by 1 year, project completing 23/24. Pushed out one year, waiting on agreement with Fairgrounds. Budget increased due to inflation and inclusion of labor in construction costs. Moving project budget from starting in FYE 24. Moved from FYE 25 pending agreement with Fairgrounds on funding division.
Install 3 phase into Oak Manor with special equipment to balance circuits.
Add'l Comments: New project to balance feeder circuits. Moved from beginning in FYE 24. Removed from FYE 25 $30k) and FYE 26 ($300k) .. Being pushed out beyond current 5-year CIP years.
Replace accumulators for redundancy of tainter operation.
Add'l Comments: Replace accumulators for redundancy of tainter valve operation. Tested redundancy and moving from FYE 24. Moved from FYE 25 for budgetary purposes.
Transformer replacement and upgrades, wood pole testing and replacement, system capacity improvements and protection, control, monitoring and communication enhancements.
Add'l Comments: UG Capital Projects >$10,000 Added funding for FYE 26 and
27. Reduced FYE 24 from $235k. Added funding for FYE 28 and FYE 29, and changed funding source.
Transformer replacement and upgrades, system capacity improvements and protection, control, monitoring and Communication enhancements.
Add'l Comments: Reduced FYE 20 by $140k, and reduced all future years to $250k/yr. Increased FYE 21 from $250k. Added funding for FYE 26 and 27.
Added funding for FYE 27. Reduced FYE 24 from $250k. Added funding for FYE 28 and FYE 29, and changed funding source.
Upgrades to the governor sensing, controller and feedback transducers to improve performance and reliability. Existing governor controls frequently are out of service due to failure or adjustment.
Add'l Comments: Moved from beginning FYE 21 due to COVID-19. Project was spread between FYE 22 and FYE 23. Combined into FYE 22 and reduced by $30k.
Moved to 23/24-24/25 due to workload. Moved to FYE 25 and 26 due to workload. Revised FYE 25 from $20k (engineering costs). Added funding source.
Install cable and associated equipment for replacing the overhead facilities.
Add'l Comments: Reduced amount from $500k, moved from FYE 21. Moved from FYE 22. Increased amount from $200k. Funding from 2022 bonds, funding increased to include AT&T and Comcast for joint trench project, approx. 40% to be reimbursed by AT&T and Comcast. Per Council directive, undergrounding focus will be redirected to Talmage, the completion of Oak Manor is being pushed until adequate rate revenue is available.
$ 800,000 Ongoing Enterprise Yes Rate Revenue
$ 300,000 30,000 $
$ 800,000 Reviewed X Reviewed
$ 235,000 80126100.80230 18044 N/A Ukiah Electric Sys On-going Enterprise Yes Rate Revenue $ 250,000 826,041 $ 250,000 $ 250,000 $ 250,000 $ Reviewed $ 330,000 Ongoing Enterprise
$ 1,175,000 1229 Lake Reviewed
$ 1,250,000 Reviewed X
$ 235,000 235,000 $ 235,000 $ X
$ -
$ 100,000 $ 100,000 Reviewed Reviewed $ 225,000 $ 225,000 $ 225,000 $ 225,000 Reviewed 80126100.80230 18047 80126100.80230 18121 N/A Oak Manor Dr. N/A Ukiah Electric N/A 1229 Lake Mend. Dr 18118 80126100.80230 18043 $ 235,000 $ 250,000
Replace
Accumulators at
Hydro for Tainter
Operation
Underground
Capital System
Improvements
(<$50,000 each)
Overhead Capital
System
Improvements
(<$50,000 each)
Governor speed
control & Valve
Upgrades (Hydro)
Oak Manor
Dr. Overhead to
Underground
Conversion 8012610.80230 TBD N/A 80126100.80230
Oak Manor Circuit
Balancing 80126100.80230 18041 N/A 8012610.8023 TBD
Automate Station
Light & Power,
Pump & Generator
Controls (Hydro)
Fairgrounds 4160
to 12,000 volt
Conversion Ukiah Electric Sys In Progress New 1229 Lake Mend. New Enterprise Yes Rate Revenue Yes Rate Revenue Enterprise Yes Rate Revenue
$ 12,551 Enterprise Yes Yes In Progress Enterprise N/A N/A Ukiah Electric Sys On-going Enterprise Yes Rate Revenue $ 1,127,141 *Refer to last page of this document for definition of terms used. PAGE 2
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
ELECTRIC UTILITY
Upgrade existing and provide redundancy for Hydro transfer trip circuit.
Add'l Comments: Reduced amount for FYE 20 from $225k, and added funds to FYE 21. Moved from FYE 21. Moved budget from FYE 22, increased overall amount from $195k due to inflation, and added budget to subsequent years to include radio redundancy. Moved from beginning in FYE 23 in order to complete preliminary work that will be completed as part of Streetscape Phase 2 project. Revised FYE 24 from $275k, FYE 25 from $50k and changed funding source. Changed FYE 25 from $275k.
Electrical infrastructure for Western Hills development.
Add'l Comments: Removed $525k from FYE 23, and reduced to $300k.
Changed funding source.
Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancy to southeast Ukiah.
Add'l Comments:
Extend fiber optic to Electric Service Center for Substation Visibility and Hydroelectric Control.
Add'l Comments: Moved from FYE 25 to correspond with Cherry circuit extension and added funding source.
Replace poles identified by the 10-year pole inspection.
Add'l Comments: Increased from $850k due to inflation. Anticipate needing to replace 100 poles. Moved from FYE 24 due to budget constraints. Added funding source.
Design and build new substation.
Add'l Comments: Added funding source. Moved from starting FYE 26.
Underground all overhead power & communications between State & Airport Park Boulevard.
Add'l Comments: $30k for design, $2.5M for construction. Moved to FYE 28 and FYE 29 due to funding.
$ 2,640,000 2,226,388 $ 955,000 $ 3,010,000 $ 3,240,000 $ 15,485,000 $ 25,330,000 $ $12,500,000 $ 15,200,000 Reviewed $2,500,000 80126100.80230$200,000 Rate Revenue $ 1,000,000
Rate Revenue $ 300,000 Reviewed $ 300,000 243,549 $ X
$ 800,000 Reviewed Reviewed
$ 1,000,000 Reviewed
$ 20,000 $ 500,000 $ 520,000 18440 N/A Various Ongoing Enterprise Yes $ 800,000
Rate Revenue 80126100.80230 TBD N/A 1350 Hastings Ongoing Enterprise Yes 80126100.80230 TBD N/A S.E. Ukiah New Enterprise Yes 80126100.8023 18350 N/A Western Hills Ongoing Enterprise Yes $ 425,000 Yes Rate Revenue $ 17,106 Reviewed $ 50,000 375,000 $ X N/A Hydroelectric Plant
Transfer Trip
Upgrade 80126100.80230
Pole Replacement
Project
Western Hills
Cherry Circuit (102)
Extension Across
101
Fiber Optic Cable
Extension Hydro Plant 18125 Yes Rate Revenue In Progress Enterprise TBD N/A TBD In Progress Enterprise New Substation 80126100.80230 $ 30,000 $ 2,500,000 $ 2,530,000 Reviewed Talmage
Underground 80126100.8023 18422 N/A Talmage Road Ongoing Enterprise Yes SUB-TOTAL:
*Refer to last page of this document for definition of terms used. PAGE 3
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
ELECTRIC UTILITY
Electric Meter Replacement and cloud based data management system improving customer access to outage information, usage data and provide customer selectable notifications.
Add'l Comments: Currently in the planning stage. Moved from starting FYE 21.
Eliminated $500k from FYE 22, and $2M from FYE 23. Added amounts to FYE 24 and 25. Looking for grant funds to assist with completing this project. Moved from starting FYE 24. Added funding to FYE 27. Many electric meters are at end of life and need replacement with an upgraded AMI. Increased FYE 27 from $2M.
Replaces 2003 F250 with EV Truck.
Add'l Comments: EV options will hit market in FYE 21/22; Planned for FYE 22/23 to ensure quality of vehicle outside of 1st Generation models. Moved from FYE 23. Moved from FYE 24. Moved from FYE 25.
Replaces V2233 Ford F-550 AT40-G Articulating Telescopic Aerial Lift Super cab.
Add'l Comments: Moved budget forward from FYE 24 due to 2+ year lead-time, and order has been placed. Planning for outfitting in FYE 24. Increased amount from $30k. Moved to FYE 25. Truck was ordered in 2021 with Council approval due to long lead time. Expected delivery Q1 2025. Added funding source.
Replaces 2007 Ford E150 Van.
Add'l Comments: Replace with an electric vehicle. Moved from FYE 23, and increased from $60k. Moved from FYE 25.
Matching funds for EV charging grant for a Hub location, 4 DC fast chargers and 2-dualport Level 2 Chargers
Add'l Comments: Project ongoing with Chargepoint partnership. Moved from FYE 24.
This system is used to determine levels of gas dissolved in the oil and needs to be replaced.
Add'l Comments:
$ 1,240,000 22,203 $ 2,180,000 $ 2,500,000 $ - $ - $ 5,920,000 $ $ 750,000 $ 750,000 Reviewed EV Chargers 80126100.8010 18423 N/A N/A In Progress Enterprise Yes $ ` 90,000 $ 90,000 15080 N/A Reviewed TBD N/A N/A
24/25 28/29
`
ELECTRIC UTILITY DEPARTMENT Shovel Ready VEHICLES, MACHINERY & EQUIPMENT Reviewed Ongoing Reviewed City Council Status 80126100.8010 25/26 26/27 27/28 Yes $ 150,000 $ 2,500,000 2,000,000 $ $ 4,650,000 Utility/Inspector
Truck
Trouble Truck
SUB-TOTAL: Funding Source Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi-funds Project Location Project Status Project Name Project Description Enterprise Yes 80126100.80100 Ukiah Electric System In Progress N/A Ongoing Project # Totals Reviewed Org/Obj Enterprise Yes $ 90,000 $ 90,000 Rate Revenue Enterprise Seeking grant
funding.
Electric Meter
Replacements V2224 Yes 80126100.80100 N/A N/A In Progress Enterprise $ 22,203
$ 300,000 $ 300,000
Technical Services
Vehicle 80126100.8010 TBD N/A
$ 40,000 $ 40,000 Not Reviewed Serveron Gas
Analyzer for
Transformer 2 80126100.80100 18441 N/A N/A New Enterprise Yes *Refer to last page of this document for definition of terms used. PAGE 4
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
ELECTRIC UTILITY
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Definition of terms used:
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for. *Refer to last page of this document for definition of terms used. PAGE 5
FINANCE/I.T.
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
FINANCE/IT
This will provide a broadband wireless communication network for our Police Department across the Ukiah Valley, as well as provide Wi-fi access for other departments and divisions. Site surveys will be required to establish back-haul points which will accommodate multi-point wireless antennas. A pilot site will begin Phase I, to establish the first back-haul point for testing purposes. Phase II will establish the installation of additional multi-point wireless antennas, followed by the Wi-Fi implementation that will supplement other City department projects.
Additional Comments: Prioritization and funding source(s) under review.
Need to explore grant funding. Department estimate/request is not known at this time. Phase I will be started on FY 23/24 and Phase II will be started on FY 24/25 as funding is acquired.
This will provide camera surveillance for Police Department dispatch monitoring of designated City locations. This will allow coverage in areas that are currently inaccessible. Staff is looking at a Cloud-based solution as there is more functionality and will also provide business continuity points.
Additional Comments: Deferred from FYE 24.
$ - - $ 120,000 $ - $ - $ - $ 120,000 $
Current vehicle approaching the end of it's useful life.
Additional Comments: Moved from FYE 23 to allow for more EV options; Electric vehicle. Move from FYE 24. Increased amount from $35k. Moved from FYE 25 to 26.
Vehicle needed for Information Technology staff. Will explore EV options.
Additional Comments: Will be financing. Moved from FYE 24, and increased from $35k. Moving from FYE 25 to 26. No
27/28
Wireless Mesh 20913900.54330 18329 N/A 300 Seminary Ave. New TBD No Seeking
grant
funding.
Fiscal Year
Allocation
TBD. Reviewed
SUB-TOTAL:
FINANCE DEPARTMENT
Vehicle for
Information
Technology TBD N/A 300 Seminary Deferred TBD No
Reserves
and Cost
Allocation
$ 50,000 X
24/25 25/26 26/27 28/29 Shovel Ready
$ 60,000 Reviewed X Reviewed $ 50,000 20913900.8010 0
$ 60,000 Project # Totals City Council Status
Truck - Utility
Service Attendant Funding Source Funding Identified Funding Source Add'l
Comments
Costs to date Allocation to Multi-funds Project Location Project Status Project Name Project Description Org/Obj 20513300.80100 TBD N/A 300 Seminary New TBD Costs to date Shovel Ready Org/Obj
INFORMATION TECHNOLOGY
Totals City Council Status
FINANCE DEPARTMENT
24/25 25/26 26/27 28/29 Project Status Funding Source Funding Identified Funding Source Add'l Project # Comments Allocation to Multi-funds Project Location Project Name Project Description 27/28
VEHICLES, MACHINERY & EQUIPMENT
Camera System 20913900.80100 18443 N/A Multiple NewNo$ 120,000 $ 120,000 Reviewed *Refer to last page of this document for definition of terms used. PAGE 1
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
FINANCE/IT
Staff will be looking to a cloud-based telephone system that will provide features and diversity of operation, including "soft phones" that can be mobile to any location desired, not withstanding on-premise, home, conferences, etc.
All features move with the phone and provide complete mobility with full functionality. The beginning of the project would address external City of Ukiah sites first, and then move to the Civic Center, Annex, and finally to the Police Department. This multi-phase project would span over one site at a time, until all sites are completed. Our current Mitel phone system is antiquated and at end of life.
Additional Comments: $50k for phone replacements. Note: 75k per year in cloud-based service charges ($25 per phone per month @ 250 phones).
Increased from $50k. Currently working on a scope of work to send out a Request for Bid. Cost is currently anticipated at around $100k based on current information.
Our current in-rack cooling system provides cooling for all of our network infrastructure, which includes servers, routers, switches and batter-backup banks within the racks. The cooler is approximately 15 years old, and is the oldest in the state of California, end of life, and at risk of failure. Replacement is critical, as turnaround time would be quesionable in te event of a failure.
Additional Comments: Waiting on a Request for Bid for final value. Moved from FYE 25, and increased from $18,900. Increased again from $35k. $ 185,000 - $ 110,000 $ - $ - $ - $ 295,000 $
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready 20913900.80100 18424 Reviewed X 20913900.80100 TBD N/A 300 Seminary Ave. New TBD NoX The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. Reviewed $ 100,000 $ 85,000
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB-TOTAL:
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. $ 100,000 N/A 300 Seminary Ave. New TBD No
Reserves
and Cost
Allocation
Telephone System
Replacement
In-Rack Cooler
Replacement $ 85,000
*Refer to last page of this document for definition of terms used. PAGE 2
FIRE AUTHORITY
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
The Fire Training Tower was purchased in FYE 2023 for $468k of which $445k wasreimbursed by PG&E Settlement funds through the County of Mendocino. An initiallocation for the tower was identified behind the Civic Center, however it was laterdetermined not to be a good location due the adjacent neighborhoods. Staff is stillworking to determine a suitable location.Additional Comments: The South Station (Station-681) has surpassed its useful life span as the facilityinfrastructure no longer meets the needs of the UVFA as current staffing levels haveoutgrown the existing living space. Station-681, initially a California Highway Patrolstation, was converted into a fire station and designed to house one full-time staffmember; UVFA currently staffs the station with three full-time team members per day(24-hours). Additionally, as UVFA grows, it is anticipated that a full-time ambulancewith another two full-time team members will be there per day in the foreseeablefuture. Station-681's current footprint would not be equitable or appropriate for use ora remodel due to size. Complete replacement of the station is necessary, also aconsideration for station location, selecting a strategic location to give the mostoptimal service to the Ukiah Valley.
Additional Comments: Prioritization and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $10 million.The North Station (Station-683) has surpassed its useful life span as the facilityinfrastructure no longer meets the needs of the UVFA as current staffing levels haveoutgrown the existing living space and equipment storage. Station-683 was purchasedas a temporary solution to have equipment and personnel stationed in the north end ofUkiah Valley for strategic planning and deployment of services. UVFA currently staffsthe station with three full-time team members per day (24-hours). As with all otherUVFA stations, it is anticipated that a full-time ambulance with another two full-timeteam members will be there per day in the foreseeable future. Station-683's currentfootprint would not be equitable or appropriate for use or a remodel due to size.Complete replacement of the station is necessary, also a consideration for stationlocation, selecting a strategic location to give the most optimal service to the Ukiah Valley.Additional Comments: Prioritization and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $10 million. 91521400.80220
18334
N/A
1500 S State/141 Lovers Ln.
New
TBD
NoSeeking grant funding. $ -
Reviewed
North Station
Replacement
Costs to date
Shovel Ready
Org/Obj
FACILITIES/BUILDINGS/LAND
Totals
City Council Status
FIRE AUTHORITY
24/25 25/26 26/27 28/29
Project Status
Funding Source
Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds
Project Location Project Name Project Description
South Station
Replacement
X
Training Tower
Site Work and
Installation
91721400.80220
18337
N/A
TBD
In Progress
Multiple
YesFire District Measure B Funds $ 95,000 468,773 $ $ 95,000 Reviewed
$ -
Reviewed Seeking grant funding.
91521400.80220
18334
N/A
1500 S State/141 Lovers Ln.
New
TBD
No
27/28
*Refer to last page of this document for definition of terms used. PAGE 1
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
The Central Fire Station (Station-682) is in need of upgrades and retrofit. Station-682,until recently, was used as equipment storage and base of operations for volunteers,along with housing the On-Duty Duty Officer. It currently is staff with the Duty Officerand one full-time ambulance staffed by two team members per day (24-hours).Retrofits and upgrades are needed for bedrooms, bathrooms, office space, kitchen,living space, apparatus bay, the exterior (including roof repairs), heating and coolingsystems, and installing security measures to protect the facility and fire equipment.These upgrades/retrofits will maintain the building's footprint utilizing a change inlayout to accommodate the Department's current and future needs as it is anticipatedthat additional staffing (fire/EMS) will be added in the foreseeable future.Additional Comments: Prioritization and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $850,000.The Training Room and the Central Fire Station (Station-682) require upgrades andretrofitting. The central training room is currently the primary training classroom; italso serves as the Emergency Center of Operations (EOC) in a catastrophic event forthe city or surrounding area. As technology has rapidly changed, the room needs to beupgraded to match the changes to give our team members the tools needed tocomplete our mission. Additionally, UVFA identified an issue with the availability or lackof training relying on outside resources. After identifying the problem, strategicplanning was put into place to bring our team members the necessary and requiredtraining in-house, thus requiring upgrades. Upgrades include tables, chairs, audio,video, internet accessibility, phone systems (including 911 operability), internal &external communication capabilities, whiteboards, planning boards, etc. Additional Comments: Prioritization and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $50,000. $ 95,000 468,773 $ - $ - $ - $ - $ 95,000 $
This new Command/Chief vehicle would serve as a Division Chief's vehicle. It willreplace C-6805, a 2006 Chevy 2500 HD, with current mileage of 106,495. The vehicletransmission is currently failing, leaving the vehicle unfit, unreliable, and leaving teammembers in a possibly unsafe or life-threatening environment during fire suppressionactivities. However, the vehicle can be repurposed as a non-suppression utility vehiclefor the department.
Additional Comments: Moved from FYE 21 due to COVID-19. Increased the amountfrom $50k to include vehicle outfitting. Moved from FYE 21. Vehicle is on order, withdelayed delivery. Rebudgeting remaining amount for outfitting into next fiscal year.Reduced amount in FYE 22 from $75k and placed remaining amount in FYE 23. Delivery has been delayed. Moved budget for outfitting from FYE 23, and increased from $22k.This procurement continues seeing delays with continuing supply chain issues, as wellas supplier issues. Order still pending. This remaining funding for outfitting is movingfrom FYE 24.
SUB-TOTAL:
VEHICLES, MACHINERY & EQUIPMENT
FIRE AUTHORITY
$ 25,000
24/25 25/26 26/27 28/29
Shovel Ready
Yes X UVFD Mitigation Fees Contribution $ 25,000 53,021 $ Reviewed
Project # Totals
City Council Status
Command/ Chief
Vehicle
Funding Source
Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi-funds
Project Location
Project Status Project Name Project Description
Org/Obj 10021210.80100
V3165
N/A
1500 S State St.
In Progress
District
Central Station
Retrofit
10021210.80220
18336
N/A
1500 S State/141 Lovers Ln.
New
TBD
NoSeeking grant funding. $ -
Reviewed
27/28
$ -
Reviewed Training Room - Central Station
10021210.80220
18338
N/A
1500 S State/141 Lovers Ln.
New
TBD
NoSeeking grant funding.
*Refer to last page of this document for definition of terms used. PAGE 2
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
The crucial component utilized by the Fire Service allows team members to respond toany emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc.Fire engines and trucks are broken down into various classes (Type-I, Type-II, Type-III,etc.) based on the capabilities or specialized equipment of the apparatus. The mostnotable benchmark is response volume which indicates usage hours. Other aspectsinclude accepted future use, mileage, past apparatus required maintenance, anddowntime (out of service due to repairs); it is recommended that front-line vehicles beplaced in reserve status at 6k hrs. or 7 to 10 yrs. of front-line service. Additionally, it isrecommended that all reserve apparatus be retired after 12k hrs. of service or 15 to 20yrs. of service. BR-6861 (Type-VI): This new purchase will be recommended in 2023,switching from our current Type-II apparatus to a more versatile and maneuverableType-VI for our front-line team members and stations. E-6861 (Type-II): recommendedto be repurposed as a reserve with the purchase of B-6861 in 2023; current E-6861 willreplace E-6872. E-6872 (Type-III): will be replaced as the current front-line apparatuses(Type-II) are moved to surplus. Additional Comments: Following UVFA Current Fleet Replacement Plan.The Boat is used for water operations and rescue. The recommended replacement isfront-line for 7 to 10 years and retired after 15 to 20 years of service. Based on thedegrading of the marine material over time and hard use. B68-1: recommendedreplacement in 2023; the current B68-1 will be placed in reserve status as B68-2. B68-2:will be replaced as current front-line vehicles are moved to reserve status and be listedas surplus.
Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved fromFYE 25.The crucial component utilized by the Fire Service allows team members to respond toany emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc.Fire engines and trucks are broken down into various classifications (Type-I, Type-II,Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. Themost notable benchmark is response volume which indicates usage hours. Otheraspects include accepted future use, mileage, past apparatus required maintenance,and downtime (out of service due to repairs); it is recommended that front-linevehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service.Additionally, it is recommended that all reserve apparatus be retired after 12,000 hoursof service or 15 to 20 of service. T-6852 recommended replacement in 2024; thecurrent T-6852 will be moved to surplus.Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved fromFYE 25.
X
$ 32,000 $ 32,000
Reviewed X
$ 547,000
Reviewed
$ 1,800,000 $ 1,800,000
Reviewed
10021210.80100
TBD
N/A
1500 S State St.
New
General
No
Type VI Brush
Squad TBD
TBD
N/A
1500 S. State St.
New
TBD
No$ 547,000
Quint Aerial
Apparatus TBD
TBD
N/A
1500 S State St.
Deferred
TBD
No
Rescue Boat
(Specialized
Vehicle)
*Refer to last page of this document for definition of terms used. PAGE 3
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
The crucial component utilized by the Fire Service allows team members to respond toany emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc.Fire engines and trucks are broken down into various classifications (Type-I, Type-II,Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. Themost notable benchmark is response volume which indicates usage hours. Otheraspects include accepted future use, mileage, past apparatus required maintenance,and downtime (out of service due to repairs); it is recommended that front-linevehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service.Additionally, it is recommended that all reserve apparatus be retired after 12,000 hoursof service or 15 to 20 of service. Due to the current use (Hours), E-6881 and E-6883 willbe well over 6,000 before the seven-year mark as, on average, each apparatus putsapprox. 1,500 hours of usage per year. E-6881 has the higher use of the two, which putsit first for replacement. E-6881 (Type-I): It is recommended for replacement in 2025;the current E-6881 will be repurposed as a reserve and replace E-6882. Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved fromFYE 26.The crucial component utilized by the Fire Service allows team members to respond toany emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc.Fire engines and trucks are broken down into various classifications (Type-I, Type-II,Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. Themost notable benchmark is response volume which indicates usage hours. Otheraspects include accepted future use, mileage, past apparatus required maintenance,and downtime (out of service due to repairs); it is recommended that front-linevehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service.Additionally, it is recommended that all reserve apparatus be retired after 12,000 hoursof service or 15 to 20 of service. Due to the current use (Hours), E-6881 and E-6883 willbe well over 6,000 before the seven-year mark as, on average, each apparatus putsapprox. 1,500 hours of usage per year. E-6883 has the second highest use of the two,which puts it second for replacement. E-6883 (Type-I): recommended replacement in2026; between former E-6881 and E-6883, one will be used as a reserve as (E-6882)while the other will be surplused. Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved fromFYE 27.Specialized vehicles are generally designed for a specific purpose (Support/Air Unit,USAR, Boat) utilized by the UVFA. These units play a critical role in the success of theUVFA’s mission. The USAR (Urban Search & Rescue) is designed for natural disasters,confined space rescue, and collapse rescue. Support/Air and USAR were based onusage of the vehicle; it is recommended for replacement at 12,000 or 15 to 20 years ofservice. A significant change, USAR-68 is currently a pull-behind trailer without adedicated vehicle for towing; this will be a utility truck with a crane to haul thespecialty trailers (USAR/Swiftwater rescue trailers). It will allow for a rapid response ina time sensitive environment, with the small crane attached making the vehicle moreversatile and adaptable for any situation that team members encounter. USAR-68:recommended replacement in 2027; the current USAR-68 trailer will be placed assurplus or utilized by another City Department.Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved fromFYE 28. $ 935,000
Reviewed X
X
$ 935,000
1500 S State St.
Deferred
TBD
No
$ 956,000
Reviewed Fire Engine Apparatus TBD
TBD
N/A
1500 S State St.
Deferred
TBD
No$ 956,000
Fire Engine
Apparatus TBD
TBD
N/A
$ 260,000 $ 260,000
ReviewedTech Rescue Tow/Haul (Specialized Vehicle)
TBD
TBD
N/A
1500 S State St.
Deferred
TBD
NoX
*Refer to last page of this document for definition of terms used. PAGE 4
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY
This trailer will be dedicated to swift water rescue equipment including a boat. Thistrailer gives team members the ability to maintain and rapidly respond to any waterrescue incident. All water rescue equipment will be stored within the trailer, includingthe inflatable boat. The trailer allows the ability to maintain all equipment in acontrolled environment.Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved fromFYE 28.Four (4) Type II demo/stock ambulances.Additional Comments: These units are required to service the Interfacility Transfercontract with Adventist Health.Four (4) each PowerPro XT gurneys and Power Load Systems. These units are identicalunits to those on the Fire Authority's 911 ambulances and are designed to minimizerisks to patients and team members from manual lifting.Additional Comments: These units are required to service the Interfacility Transfercontract with Adventist Health.Four (4) LifePak 15 units, identical configuration to the Fire Authority's 911 ambulances.Additional Comments: These units are required to service the Interfacility Transfercontract with Adventist Health. $ 899,866 53,021 $ 1,832,000 $ 935,000 $ 1,503,000 $ 295,000 $ 5,464,866 $ Project NameProject DescriptionOrg/ObjectProject NumberAllocation to MultifundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed projectThe proposed account code where the expense will be accounted for.
Definition of terms used:
SUB-TOTAL:
Project is ready to be sent out to bid.To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed."Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable LifePak 15 (4 each)
71021110.80100
TBD
N/A
1500 S State St
New
Adventist Agrmt
Yes $ 199,865 $ 199,865
Not Reviewed
$ 35,000 $ 35,000
Reviewed Swiftwater Rescue Equipment Trailer TBD
TBD
N/A
1500 S State St.
Deferred
TBD
NoX
Ambulance (4
each)
71021110.80100
TBD
N/A
1500 S State St
New
Adventist Agrmt
Yes $ 444,111 $ 444,111
Not Reviewed
Power-Load
Gurney (4 each)
71021110.80100
TBD
N/A
1500 S State St
New
Adventist Agrmt
Yes $ 230,890 $ 230,890
Not Reviewed
*Refer to last page of this document for definition of terms used. PAGE 5
POLICE
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
POLICE
The Ukiah Police Department has been using the same Computer Aided Dispatch (CAD) platform since 1998. The provider of this CAD system changed ownership multiple times, since our initial purchase. Currently there are only 6 agencies in the state using this system and it does not have standard functionality such as mapping. It is likely that this CAD system will be discontinued in the future. Fortunately, the current owner of this old system is our Records Management System provider and offers a modernization upgrade. This would allow for the seamless flow of information from our CAD system, Records Management System and our MDT’s. This modernization software would also provide a mapping component to our CAD and MDT software which is an industry standard now.
Additional Comments: Cost of project per Fiscal year may vary depending on start date, but total cost is identified. Moved from starting in FYE 24, and increased total project amount from $491,593. Staff is still looking for grant funding. Additionally, current staff resources are unable to support a project of this size. Staff has been unable to secure grant funding. There are currently 5 agencies in California using the outdated system, 3 of which are currently switching from it.
SUB-TOTAL: $ 353,562 - $ 27,999 $ 28,559 $ 29,130 $ - $ 439,250 $ Shovel Ready Org/Obj
INFORMATION TECHNOLOGY
Totals City Council Status
POLICE DEPARTMENT
24/25 25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name Project Description Costs to date 28/29 Police Department
Computer Aided
Dispatch & Mobile
Digital Terminal
Software 20620231.54330/.54320 18445 N/A 300 Seminary Ave. Deferred TBD NoExploring financing options.
$ 27,999 353,562 $ 28,559 $ 29,130 $ $ 439,250 X Reviewed *Refer to last page of this document for definition of terms used. PAGE 1
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
POLICE
Annually the Police Department schedules the replacement of two patrol cars.
Typically, a patrol car lasts about 3 years before it reaches the end of it's service life. It takes the department about a year to order, receive and outfit a car for patrol use. By scheduling regular replacement of cars, the department ensures we have enough cars available for use.
Additional Comments: The Department has maintained a vehicle replacement plan of two vehicles per year, which was previously reduced due to COVID-19.
The budget has been increased from $100k yearly, as current vehicle replacement actual cost exceeds prior budgeted amounts. This is also a consideration of inflation. Revised PC's. Increased amount in FYE 23 from $150k to reflect cost increase for two hybrid vehicles currently on order.
Increased future years from $150k as well in consideration of inflation.
Increased yearly budget from $175k starting in FYE 25. Have purchased 1 Honda Accord Sedan Hybrid that was available locally. Purchase of more hybrid police vehicles challenging due to current Ford production delays.
The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5-year purchasing program to maintain current equipment and which provides support for hardware, supplies, and technology through the term of the agreement. The current agreement with Axon expires in 2022.
Additional Comments: As explained in our prior CIP plan, the department has maintained a purchasing plan to support our tasers, which is expiring this year.
Unless renewed, equipment will not be repairable or supported. Yearly pricing has increased from $15k. Unencumbered contract was awarded FYE 23.
Reduced amount in FYE 23/24/25/26/27 from $32k to reflect five-year contract commitment that will have to be rebudgeted for the life of the contract.
The Ukiah Police Department has deployed body-cameras to memorialize officer contacts, criminal conduct, and investigative activities for more than 10 years. These video and audio recordings are used as evidence in criminal and civil cases, as well as for internal quality assurance. The current purchasing program expires in 2023, and provides for evidence storage, current and reliable equipment, and support for hardware and software for the term of the agreement.
Additional Comments: As explained in our prior CIP plan, the department has maintained a purchasing plan to support our body worn cameras, which is expiring in May of 2023. Unless renewed, equipment will not be repairable or supported, essentially making them inoperable. Due to the fact that our tasers are also due for renewal, the department is exploring a bundling option as a cost saving measure. Overall cost has increased from $79k. Unencumbered contract was awarded FYE 23. Reduced amount in FYE 23/24/25/26/27 from $52k to reflect five-year contract commitment that will have to be rebudgeted for the life of the contract.
Replace Body
Cameras 10020210.54100 18346 N/A 300 Seminary Ave. Ongoing General Yes Replace Tasers N/A 10020210.54100 18345 300 Seminary Ave. Ongoing Ongoing General Yes $ 53,334 $ 175,000 XShovel Ready Yes
24/25 25/26 26/27 27/28 Totals City Council Status
$ 26,974 26,974 $ 26,974 $ $ 80,922 Reviewed X
May explore
financing options. $ 175,000 38,416 $ Reviewed $ 180,000 180,000 $ $ 890,000
VEHICLES, MACHINERY & EQUIPMENT
POLICE DEPARTMENT Project # V4215 & V4218 N/A 300 Seminary Ave. Funding Source Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi-funds Project Location Project Status Project Name Project Description Org/Obj General $ 47,954 95,297 $ 47,954 $ 47,954 $
Annual Police Car
Replacement 10020210.80100
28/29
$ 180,000
$ 143,862 Reviewed X
*Refer to last page of this document for definition of terms used. PAGE 2
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
POLICE
The Ukiah Police Department would like to purchase and implement an additional 14 17 Flock cameras in or around the Ukiah City Limits to help with solving felony crimes occurring in our community.
Additional Comments: Flock cameras have been proven to assist officers in locating stolen vehicles, wanted persons and helped in solve crimes around the City of Ukiah. Currently we have some areas of the City of Ukiah that are not covered by Flock Cameras. Unsuccessful with finding grant funding so far.
Updated estimate of cameras is 17, 4 of which are portable. Increased funding from $41k, and moved from FYE 24. Deferred to FYE 26.
The Ukiah Police Department would like to update it's Fleet Cameras inside the police patrol vehicles. Currently the 9 UPD patrol vehicles are outfitted with Fleet 2 Axon cameras. These cameras are becoming outdated and will need an upgrade in the next few years. Updating our Fleet 2 cameras to Fleet 3 cameras would give the police department a wider view and the Feel 3 cameras are also License Plate Reader compatible.
Additional Comments: For an additional fee the LPR can be turned on to assist officers in locating stolen vehicles or felony wanted vehicles. The proposed Axon quote for Fleet 3 cameras would provide new cameras for 12 patrol vehicles, include all hardware, software, and warranty Pricing has been adjusted from total $122,193 based on an updated quote. $ 281,909 187,047 $ 343,569 $ 340,119 $ 265,191 $ 265,191 $ 1,495,979 $ Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Continue to seek
grant funding. Reviewed X
$ 53,000 61,450 $ 53,000 $ $ 220,450 Reviewed X
$ 32,191 31,981 $ 32,191 $ 32,191 $ $ 160,745
Flock Cameras
LPR Fleet Cameras 10020210.54100 TBD N/A 300 Seminary Ave. New General No 10020210.54100 TBD N/A 300 Seminary Ave. New General Yes Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB-TOTAL:
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. $ 53,000
$ 32,191
*Refer to last page of this document for definition of terms used. PAGE 3
PUBLIC WORKS
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
PUBLIC WORKS
Complete renovation of existing Corporation Yard, teardown of all accessory buildings and build new structures for Streets, Water & Sewer staff and whatever else is deemed necessary from study.
Add'l Comments: Needs Assessment for Corp Yard Facility Moved from FYE 21due to COVID-19. Moved from FYE 23. Estimated cost in 21/22 is for plans andspecs/study work. Design contract has been awarded for $1.2M. Moved fromFYE 23. Reduced funding by amount of design contract. Staff exploringopportunity of new corp yard facility off Airport property.Tile missing and/or broken, front of building needs cleaning and painting.Add'l Comments: The Civic Center Buildings have been power washed/cleaned.Project deferred. Moved $45k from FYE 20, and moved $35k from FYE 21 due toCOVID-19. Combined budget for FYE 22 and FYE 23 into one budget for FYE 22.Moved from FYE 22. Moved from FYE 23. Staff exploring options for repair orreplacement. CM hold. Moved from FYE 24.The tiles in the bathrooms at the Civic Center have come loose and are creatinga tripping hazard. Tile needs to be removed and replaced. Cement floor needsto be treated to exclude calcium intrusion.Add'l Comments: Moved to FYE 22 due to COVID-19. Moved from FYE 22.Moved from FYE 23. Nearly all items on pause waiting for the BofA building andplanning of moving departments around. Unsure of what needs the Civic Centerwill need to address. CM hold. Moved from FYE 24.
Roof and skylights are showing signs of failure. Failed over dispatch and atemporary tarp roof was implemented.Add'l Comments: Department estimates roof replacement/repair cost at$400,000; The intent here is to set aside $100k every year through the costallocation for the ultimate roof replacement in final year of set aside, thus notreflecting an actual budgeted amount in each set-aside year. Staff asked for anamendment in Dec. '22 to amend FYE 23 budget by $40k to take care of areaabove Police dispatch, which has been completed. Adding and additional$100k set aside, for a total of five years. Currently on pause waiting for the BofAbuilding and planning of moving departments around. Unsure of what needsthe Civic Center will need to address.The insulation in the exterior parking cover has failed that cover the publicsafety vehicles. To protect police vehicles and improve aesthetics.Add'l Comments: Moving from FYE 23. Nearly all items on pause waiting forthe BofA building and planning of moving departments around. Unsure of whatneeds the Civic Center will need to address. CM hold. Moved from FYE 24.HVAC units are aging and failures are imminent.
Add'l Comments: Replace two units per year. Nearly all items on pause waitingfor the BoFA building and planning of moving departments around. Unsure ofwhat needs the Civic Center will need to address. CM hold. Moved from FYE24. 300 Seminary
Deferred
Internal
Deferred
Internal
Yes
Utilizing Building
Fund Reserves and
Indirect Cost
Allocation
$ 50,000 $ 250,000
Yes
Utilizing Building
Fund Reserves and
Indirect Cost
Allocation
20824700.80220
Civic Center HVAC
Replacement
20824700.5630
18419
N/A
300 Seminary
Civic Center Roof
Replacement
Indirect Cost
Allocation
18320
N/A
Totals
City Council Status
PUBLIC WORKS DEPARTMENT
24/25 25/26 26/27 27/28
Project Status
Funding Source
Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds
Project Location Project Name Project Description Costs to date 28/29 Shovel Ready
Org/Obj
18107
N/A
300 Seminary Ave.
Deferred
Building Fund
YesUtilizing Building Fund Reserves
FACILITIES/BUILDINGS/LAND
$ 27,725
20824300.80220
18190
N/A
1320 Airport Rd.
In Progress
Series 2022 Lease Rev
Yes New Revenues
Civic Center Front
of Building
Replacement of
Tile, Clean and
Paint 20824700.80220
18106
N/A
300 Seminary Ave.
Deferred
$ 35,000
18319
N/A
300 Seminary Ave.
Deferred
Internal Allocations
Yes
Civic Center Police
Parking Cover
Insulation
Replacement
20824700.56300
Reviewed X Civic Center Bathroom Tile
20824700.80220
$ 12,281,427
$ 37,484
Corporation Yard
Renovation Project $ 12,281,427
Reviewed Reviewed $ 50,000 X $ 35,000 $ 50,000 $ 50,000 $ 35,000 Reviewed Building Fund
YesUtilizing Building Fund Reserves $ 80,000 $ 80,000
Reviewed X
X
Reviewed $ 35,000 X
$ 400,000 $ 400,000
*Refer to last page of this document for definition of terms used. PAGE 1
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
PUBLIC WORKS
Currently the Ukiah Police Department parks their vehicles, enters and exits thestation on the south side of the Civic Center. This area is unsecured and a highsecurity risk to those entering and exiting the building & vehicles. Securing thearea with fencing and gates that only UPD and Staff have access to will providethe necessary safety needed for the UPD. Fencing and a gate would be installednear the entrance at Oak Street, follow the driveway to the Civic Centerbuilding. An additional gate would be installed near the Fire bay doors closer toDora Street and run down the driveway back toward Oak Street. Add'l Comments: Prioritization and funding source(s) under review;Department estimate/request is $200,000; Project is contingent on theidentification of a non General Fund source. Moved from FYE 21 due to COVID19. Moved from FYE 22 due to COVID-19 and funding restriction. Nearly allitems on pause waiting for the BofA building and planning of movingdepartments around. Unsure of what needs the Civic Center will need toaddress.The carpet in the Police Department offices is extremely worn with spots thatcan no longer be removed, along with some areas that are torn.Add'l Comments: Moved from FYE 21 due to COVID-19. Part of larger CivicCenter service relocation and reconfiguration project. Moved from FYE 22.Moved from FYE 23. Nearly all items on pause waiting for the BoFA building andplanning of moving departments around. Unsure of what needs the Civic Centerwill need to address. Moving from FYE 24.
Replace failed and obsolete halon fire suppression system in the server rooms atthe Civic Center.Add'l Comments: Existing halon system is not functioning and obsolete, makingthe system irrepairable. CM hold. FireTrace to be installed this fiscal year, andrebudget the balance of project for next.Procurement of BofA building on S. State, rehabilitation, service relocation, andreconfiguration of Civic Center.Add'l Comments: Council has approved acquisition of building and is aware ofestimated rehab costs. Council still needs to review master plan, includingtransfer of services and reconfiguration of Civic Center admin. Moved from FYE22. Revised amount from $1,623,233 due to current available bond funds.Doors need replacing.Add'l Comments: Doors need replacing. CM hold. Moving from FYE 24.
Install Police Department entrances and exits with key fobs and access cards.Add'l Comments: This is already being utilized at the Civic Center and Annex,providing a high level of security. Moved from FYE 25. $ 1,678,479 836,948 $ 12,466,427 $ 450,000 $ 50,000 $ - $ 14,694,906 $ New
Yes
Internal
Carpet
Replacement -
Police Department
Offices
Roll-up Bay Door -
Central Fire Station
X
300 Seminary Indirect Cost Allocation CardLock Phase II Security Fencing at
Ukiah Police
Department
Parking/Entrance/E
xit Areas 20824700.80220
18187
N/A
300 Seminary Ave.
Deferred
New Revenues
NoFiscal Year Allocation TBD $ -
Reviewed
$ 85,000 $ 85,000 X
Reviewed Reviewed
$ 51,000 $ 51,000
Reviewed
$ 50,000
$ 50,800
Reviewed
Internal
20824700.80220
18176
N/A
300 Seminary Ave.
Deferred
Bond Funding
YesFunded by Series 2020A Bond
20824700.80220
15019
N/A
SUB-TOTAL:
X
In Progress
Bond Funding
Yes
Purchase Completed
FY 2021;
Rehabilitation Costs
TBD, Funded by
Series 2020A Bond
18417
N/A
300 Seminary
New$ 50,000 $ 100,000
20824700.56300
Bank of America
Building
Acquisition,
Renovation, and
Services Relocation 20824700.80220 $ 1,326,679 762,562 $ $ 1,326,679 X Reviewed
18176
N/A
501 S. State
Yes
Utilizing Building
Fund Reserves and
Indirect Cost
Allocation
X
Server Room Fire
Suppression System
Replacement
20824700.80220
18416
N/A
300 Seminary Ave.
In Progress
Internal Allocations
YesIndirect Cost Allocation $ 50,800 9,177 $
*Refer to last page of this document for definition of terms used. PAGE 2
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
PUBLIC WORKS
This project will permanently close the Landfill Disposal site per FederalMandates.Add'l Comments: Project specifics will require additional Council review. Moved from FYE 20 to FYE 21. EIR Litigation in progress. Constructionprojected for FYE 22 so moved from FYE 21. Moved from FYE 22 - ongoinglitigation. Moved from FYE 23. Litigation has been slow, likely no movementuntil next year or later. Moved from FYE 24. Possibly winter of FYE 25. $ 10,343,287 - $ - $ - $ - $ - $ 10,343,287 $
This project will improve East Clay Street from Main Street to the RailroadCrossing in order to facilitate the development of the new Courthouse site. Thisproject includes water, sewer, pedestrian facilities and drainage facilities as wellas reconstruction of the street section.Add'l Comments: Introduced and discussed at the January 16, 2019 Councilmeeting. Moved from FYE 21. Moved from FYE 23. Moved from FYE 25 to aligncloser to Courthouse construction. Moved out 2 years from FYE 26 due toanticipated resources.This will update striping on streets in selected areas.Add'l Comments: Ongoing work. Increased cost from $60k to $80k foradditional striping for newer projects and to promote pedestrian, cyclist andmotorist safety. Moved out 2 years from FYE 26 due to anticipated resources.This project will complete the environmental, ROW, and design phases for aroundabout at Low Gap Road and N. Bush St. Construction phase not currentlyfunded.Add'l Comments: Design authorized, but project requires additional Councilreview. Moved from FYE 22, and reduced from $1.5 mil due to COVID-19.Moved from FYE 21. Moved from FYE 22 to FYE 23 and FYE 24 due to delays ingrant processing. Moved from FYE 24. To happen after completion of RWPPhase 4 in this area.This project will improve the Streets network. Add'l Comments: Moved out 2 years from FYE 26 due to anticipated resources.
Clay Street
New
18251
N/A
Various Streets
Ongoing
Special Revenue
X
12024200.5210
18332
N/A
Various Streets
Ongoing
Special
Yes Measure Y 400,000 $
50924210.80230
15024
N/A
Low Gap Rd & N. Bush
In Progress
Special Revenues
Yes MCOG Revenues 450,000 $
Low Gap Road and
North Bush Street
Roundabout
Slurry Seal Project
Funding Source Add'l
Comments
PUBLIC WORKS DEPARTMENT
Shovel Ready
Project #
Allocation to Multi-funds Costs to date Totals
Project Location 27/28
Project Status
Funding Source
Funding Identified
STREETS & RIGHTS-OF-WAY
SUB-TOTAL:
City Council Status
Funding Identified Funding Source Add'l Comments Costs to date City Council Status
Shovel Ready
East Clay Street
Improvement
Project
24/25
X
Project Name Project Description
Org/Obj
Project #
Allocation to Multi-funds
Project Location
Project Status
Funding Source Totals
$ 750,000
Reviewed
12024200.80230
18128
N/AMeasure Y
28/29
INFRASTRUCTURE
Project Name Project Description
Org/Obj 26/27
$ 80,000
24/25 25/26
Yes Measure YYes Landfill Closure $ 10,343,287
70224500.80230
18025
N/A
3100 Vichy Springs
In Progress
Current Revenues
PUBLIC WORKS DEPARTMENT
$ 750,000
25/26 26/27 27/28
Special Revenue
Yes
X
12024200.52100
X
Reviewed Reviewed $ 800,000 $ 80,000 $ 400,000 $ 160,000 $ 450,000 Reviewed $ 10,343,287
Reviewed X
28/29
Street Striping
*Refer to last page of this document for definition of terms used. PAGE 3
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
PUBLIC WORKS
Rehabilitate Leslie Street, Gobbi to Perkins.Add'l Comments: Moved from FYE 21. Moved from FYE 22 due to a number ofvarious projects, timelines, and severity of street conditions. Moved out 2 yearsfrom FYE 27 due to anticipated resources.This project will extend the Great Redwood Trail from Brush Street to HensleyCreek RoadAdd'l Comments: Moved project back from beginning FYE 23. Moved projectfrom beginning FYE 25, may be possible when railbanking is finalized.This project will replace the water main, sewer main and include reconstructionand paving of the overlay, additional sidewalks and ADA accessibility.Add'l Comments: RFP completed and contract awarded to GHD for design inFebruary of 2022. Scope greatly changed due to EUD undergrounding, movedfrom FYE 23. Moved from FYE 25. PG&E and San District.
Bring traffic signals at State and Washington/Talmage/Low Gap/Hospital Driveup to date with new traffic signal controller software.Add'l Comments: Awarded $151,450 HSIP grant through Caltrans. CM hold.Not continuing with this project at this time. Checking with Caltrans forextension. $ 450,000 - $ - $ - $ 1,505,000 $ 10,980,000 $ 12,935,000 $ The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This isCARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists inthe ongoing maintenance of the Streets network in order to provide upgradedfacilities for our residents. Three divisions will contribute: $66,000 totalAdd'l Comments: Moved from FYE 23 due to COVID-19. Working with FleetMaintenance staff on evaluation. Moved from FYE 24. Moved from FYE 25.The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver.This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipmentassists in the ongoing maintenance of the Streets network in order to provideupgraded facilities for our residents. Three divisions will contribute: $210,000totalAdd'l Comments: Moved from FYE 23 due to COVID-19. Working with FleetMaintenance staff on evaluation. Moved from FYE 24. Moved from FYE 25. 12024200.80230
TBD
N/A
Leslie Street
New
Grant
X
$ 22,000 $ 22,000 X
Reviewed
Traffic Signal
Cabinet/Camera
Update
500244220.8023
TBD
N/AGas Tax/HSIP Grant
Project Name
Multiple
$ 70,000
Asphalt Roller -
Shared Cost
10024620.80100
E1612
Yes
1320 Airport Rd.
New
General
Org/Obj
SUB-TOTAL:
General
Yes
New
TBD
Yes
Project Description
Yes
26/27
Special Rev/Grant
Funding Identified
Great Redwood
Trail- Phase 5
51124210.80230
TBD
N/A
Railroad ROW
New
Asphalt Paver -
Shared Cost
10024620.80100
E1812
Yes
1320 Airport Rd.
New New Project Status
Allocation to Multi-funds
Project Location
25224220.80230
PUBLIC WORKS DEPARTMENT
Shovel Ready
VEHICLES, MACHINERY & EQUIPMENT
City Council Status
TBD
CDBG Funding
Opportunity
$ 275,000 $ 8,275,000
Reviewed
27/28 Totals
Leslie Street
Rehabilitation
Project
Talmage Road
Rehabilitation
Project
X
18310
Grant
Department plans to
set aside funds for
this replacement.
Yes
Department plans to
set aside funds for
this replacement.
24/25 25/26
Talmage Road
Funding Source Add'l
Comments Costs to date
$ -
Reviewed X
28/29
N/A
Project #
Funding Source
Yes
Reviewed
Seeking Grant
Funding
$ 1,500,000 $ 1,500,000
Reviewed
$ 8,000,000$ 1,000,000 $ 1,000,000
$ 70,000
Reviewed
*Refer to last page of this document for definition of terms used. PAGE 4
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
PUBLIC WORKS
Replace existing loader due to CARB requirements.Add'l Comments: Working with Fleet on evaluation. Continued evaluation andvalidation of justification required prior to purchase. Moved from FYE 22.Deferring to allow for Western Hills Water Infrastructure PC 18385 WesternHills Water Infrastructure. 5/29/24: Received a Request for Obligation of Fundsand Letter of Conditions for USDA grant on 5/29/24. Will receive $225,000 with$75k match of City funds, for a total of $300k. Grant agreement andsubsequent purchase anticipated some time early FYE 25.Dump Truck Replacement for 3 years. This equipment is used to maintain andrepair the Infrastructure for our citizens. Add'l Comments: Moved from FYE 22 due to COVID-19. Moved from FYE 24,and will set-aside $175k in FYE 25 and 26 … with purchase in FYE 27. Increasedtotal amount from $500k.Replacement truck is necessary.Add'l Comments: Moved to FYE 22. Moved to FYE 23. Replace with electricvehicle and increase cost from $48k to $60k. Deferred from FYE 23. CM Hold.Moving from FYE 24. $ 135,000 - $ - $ 617,000 $ - $ - $ 752,000 $
Project NameProject DescriptionOrg/ObjectProject NumberAllocation to MultifundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready X
ReviewedDepartment plans to set aside funds for this replacement.
Definition of terms used:
Dump Truck
Replacement
SUB-TOTAL:
The proposed account code where the expense will be accounted for.The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
Replacement TruckBuilding
Maintenance
20824700.8010
Yes
300 Seminary
Deferred
Internal Service
Yes
V2642
N/A
20824300.80100
TBD
N/A
1320 Airport Rd.
New
Internal Service $ 525,000
Project is ready to be sent out to bid.To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed."Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.The number assigned to track all expenses related to the project.Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. $ 525,000
Reserves 60,000 $
Loader
Replacement
10024620.80100
E1413
Yes
1320 Airport Rd.
In Progress
General/Grant
YesUSDA Grant with Match
$ 60,000 X
Reviewed
$ 75,000 $ 75,000
Reviewed X
*Refer to last page of this document for definition of terms used. PAGE 5
WATER RESOURCES
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
WATER RESOURCES
Improve Well 3 building enclosure.
Add'l Comments:
Replace roof at the Water Treatment Plant.
Add'l Comments:
Roof replacement at the high service pump station.
Add'l Comments:
Cover for the AWT Chorine Contact Basin - big car port.
Add'l Comments:
$ - $ - $ 250,000 $ 50,000 $ - $ 150,000 $ 450,000
Plan for water main replacements throughout the City, performed in conjunction with street improvement projects.
Add'l Comments: Added funding for FYE 25 and FYE 26. Reduced FYE 22 from $1.5M. Removed $1.5M for FYE 23, as funds will be used for this purpose in Streetscape Ph 2 programmed for next year.
$ 150,000 $ 150,000 Water Fund Reviewed Yes
SUB-TOTAL:
AWTCCB Cover 82127115.80220 TBD N/A 935 River Street New WATER RESOURCES DEPARTMENT Shovel Ready
$ 1,500,000
X
Replace Roof at
Pump Station 82127115.80220 TBD N/A 935 River Street New Water Fund Yes $ 50,000 935 River Street $ 50,000 Reviewed X
$ 100,000 $ 100,000 Reviewed Replace Roof at
WTP 82127115.80220 TBD N/A
$ 150,000 $ 150,000 Reviewed New Water Fund YesX Well 3 Improvements 82127115.80220 TBD N/A Vichy Springs Rd. New Water Fund Yes
FACILITIES/BUILDINGS/LAND
Totals City Council Status
WATER RESOURCES DEPARTMENT
24/25 25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name Project Description Costs to date Shovel Ready Org/Obj 28/29 $ 3,000,000 Reviewed X
INFRASTRUCTURE
Project Name Project Description Org/Obj Project # Allocation to Multi-funds Costs to date Totals Project Location Project Status Funding Source Funding Identified City Council Status 24/25 25/26 26/27 27/28 Funding Source Add'l Comments 28/29
$ 1,500,000 Water Main
Replacements 82127113.80230 18072 N/A Various Ongoing Water Yes *Refer to last page of this document for definition of terms used. PAGE 1