Ukiah City Council
June 19, 2024

City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/89540474669 Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 895 4047 4669
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

June 19, 2024 - 6:00 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

5. PETITIONS AND COMMUNICATIONS

6. APPROVAL OF MINUTES

6.a. Approval of the Minutes for the June 3, 2024, Special Meeting.

Recommended Action: Approve the Minutes for the June 3, 2024, Special Meeting.

Attachments:

1. 2024-06-03 Draft Minutes - Special Meeting

6.b. Approval of the Minutes for the June 4, 2024, Special Meeting.

Recommended Action: Approve the Minutes for the June 4, 2024, Special Meeting.

Attachments:

1. 2024-06-04 Draft Minutes - Special Meeting

6.c. Approval of the Minutes for the June 5, 2024, Regular Meeting.

Recommended Action: Approve the Minutes for the June 5, 2024, Regular Meeting.

Attachments:

1. 2024-06-05 Draft Minutes - Regular Meeting

7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

8.a. Approve Contract Amendment Ten (10) with Carollo Engineers for the Design Efforts of the Recycled Water Project - Phase 4 to Authorize Task Order 8 and 9 for Engineering Services During Construction and Construction Management.

Recommended Action: Approve Contract Amendment Ten (10) with Carollo Engineers for the Design Efforts of the Recycled Water Project - Phase 4 to Authorize Task Order 8 and 9 for Engineering Services During Construction and Construction Management.

Attachments:

1. Approval of Phase 4

2. Phase 4 - SoW 4 ESDC and CM

8.b. Report of Agreement with Hildebrand Consulting LLC in the Amount of $43,800 for Specialized Utility Financial Analysis for the Water and Sewer Utilities, and Approval of a Corresponding Budget Amendment.

Recommended Action: Receive the report of an agreement with Hildebrand Consulting LLC in the amount of $43,800 for specialized utility financial analysis for the water and sewer utilities, and approve corresponding budget amendment.

Attachments:

1. Hildebrand Consulting - Specialized Financial Analysis 2223-180 - Original Contract

2. Hildebrand Consulting - Specialized Financial Analysis 2223-180-Amendment 1

3. Hildebrand Consulting - Specialized Financial Analysis 2223-180-Amendment 2

8.c. Adoption of Resolution Identifying the Proposed Project List for SB1: Road Repair and Accountability Act for Fiscal Year 2024/2025.

Recommended Action: Adopt resolution identifying the proposed project list for SB1: Road Repair and Accountability Act for Fiscal Year 2024/2025.

Attachments:

1. 2024-2025 Estimate Revenue

2. 24-25 Resolution

8.d. Approval of Notice of Completion for the Electric Utililty Fire Mitigation Undergrounding Project, Specification No. 23-08, and Approve Final Payment of the 5% Retention to ARB, Inc.

Recommended Action: Approve Notice of Completion for the Electric Utililty Fire Mitigation Undergrounding Project, Specification No. 23-08; Approve Final Payment of the 5% Retention to ARB, Inc.; and direct the City Clerk to file the Notice of Completion with the County Recorder.

Attachments:

1. ARB Inc. Contract 2324-084 - Ukiah Electric Fire Mitigation UG Proj

2. ASR and Attachs CO No. 4

3. Notice of Completion-ARB

8.e. Report of the Purchase of One 2024 Ford F-250 from Harvey Harper Company, DBA Harper Motors in the Amount of $60,697.10 for the Ukiah Valley Fire Authority.

Recommended Action: Receive the report regarding the purchase of one new 2024 Ford F-250 from Harvey Harper Company, DBA Harper Motors for the amount of $60,697.10 for the Ukiah Valley Fire Authority.

Attachments:

1. Bid Tab and Bid from Harper

8.f. Report the Purchase of Two 2025 Ford Police Interceptor Utility Vehicles from Harper Motors in the Amount of $128,421.88.

Recommended Action: Receive the report regarding the purchase of two new 2025 Ford Police Interceptor Utility Vehicles from Harper Motors in the amount of $128,431.88.

Attachments:

1. Harper Motors

2. Purchase Order

8.g. Receive Annual Report Regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in Response to Senate Bill 901.

Recommended Action: Receive annual report regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in response to Senate Bill 901.

Attachments:

1. City of Ukiah's 2024 Wildfire Mitigation Plan Combined - Draft

2. City of Ukiah's 2024 Wildfire Mitigation Plan - DRAFT Redline

8.h. Award a Unit Price Contract in the Amount of $130,290.00 for Gobbi Circuit 202 Switching and Reliability Enhancement Project, Specification 24-04, to Wipf Construction, LLC. and Authorize a Corresponding Budget Amendment
Recommended Action: Award contract in the amount of $130,290.00 for Gobbi Circuit 202 Switching and Reliability Enhancement Project, Specification 24-04, to Wipf Construction, LLC.

Attachments:

1. Specification 24-04

2. Bid Tabulation

3. Wipf Construction Bid

8.i. Report of Agreement with First Due LLC in the Amount of $45,990 for Fire and Emergency Medical Services Software.

Recommended Action: Receive a report on an agreement with First Due LLC for Fire and Emergency Medical Services software.

Attachments:

1. First Due - Contract

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

10. COUNCIL REPORTS

11. CITY MANAGER/CITY CLERK REPORTS

12. PUBLIC HEARINGS (6:15 PM)

12.a. Receive an Update Regarding the City of Ukiah’s Western Hills Annexation and Sphere of Influence Amendment Application, LAFCo File No. A-2022-02; Consider Adoption of an

Amended City Council Resolution for A_2022-02; and Introduce an Amended Ordinance by Title Only Confirming the Previously Approved Prezoning Districts as Low-Density Residential - Hillside (R1-H) and Public Facilities (PF).

Recommended Action: (1) Direct Staff to submit an updated application to LAFCo; (2) Adopt an amended Resolution for the City of Ukiah's Western Hills Annexation and Sphere of Influence (SOI) Amendment Application as specified in the Initial Study/Mitigated Negative Declaration (SCH No. 2021040428) previously adopted on December 6, 2023; and (3) Introduce by title only an amended ordinance confirming the previously approved Prezoning districts as Public Facility (“PF”) and Low Density Residential-Hillside (“R1-H”).

Attachments:

1. LAFCo Incomplete Letter A-2022-02 (April 19, 2024)

2. Draft Resolution

3. Draft Ordinance

4. Statement of Fair Share Housing Needs A-2022-02 (June 19, 2024)

12.b. Conduct a Public Hearing to Receive Public Comment; Discuss Final Grantee Performance Under State Community Development Block Grant 20-CDBG-12041; Adopt Resolution Confirming Project Closeout and Reimbursement of Grant Expenses from the California Department of Housing and Community Development; and Approve any Corresponding Budget Amendments Required as part of the Grant Closeout Process.

Recommended Action: 1) Receive report from Staff on final performance related to State Community Development Block Grant 20-CDBG-12041; 2) conduct a public hearing to receive public comment; 3) adopt a Resolution acknowledging accomplishments, confirming activity completion, and confirming receipt of grant reimbursement funds from the State; and 4) approve any corresponding budget amendments required as part of the grant closeout process.

Attachments:

1. Resolution_2020-43

2. Bus_Assist_Loan_Prog_Guidelines

3. Bus_Assist_Loan_Prog_Fact_Sheet

4. Standard_Agrement_20-CDBG-12041

5. Proposed Resolution

12.c. Annual Review and Adoption of Resolution Updating the Fee Schedule for Community Services; Including Recreation Programs, Sports Fields, Parks, Municipal Pools, Ukiah Valley Conference Center, and the Grace Hudson Museum.

Recommended Action: Conduct a Public Hearing, and Adopt the Resolution amending the user fee schedule for Community Services; including recreation programs, sports fields, parks, Municipal Pools, Ukiah Valley Conference Center, and the Grace Hudson Museum.

Attachments:

1. Fee Schedule for Facilities, Museum, Programs and Aquatics FY 25

2. Draft Resolution CS Fee Review

13. UNFINISHED BUSINESS

13.a. Approval and Adoption of 2024-25 Fiscal Year City Budget through Resolution, Five-Year Capital Improvement Plan, the Gann Limit Resolution, and Budget Agreement with the Ukiah Valley Sanitation District.

Recommended Action: Taken Separately:

1. Approve and adopt budget resolution for the fiscal year 2024-25

2. Approve and adopt the updated Five-Year Capital Improvement Program Schedule for the fiscal year 2024-25

3. Approve and adopt Gann Limit resolution for fiscal year 2024-25

4. Approve (in substantial form) and authorize City Manager to sign fiscal year 2024-25 budget agreement with the Ukiah Valley Sanitation District.

Attachments:

1. FY 24-25 Budget Resolution

2. 5-Year Capital Improvement Plan -FINAL - FYE 25

3. Vehicle Justifications - FYE 25

4. FY 24-25 GANN Limit Resolution

5. Budget Workshop, 6-3-24

6. UVSD Budget Agreement, FY 2025 Draft

14. NEW BUSINESS

14.a. Consideration of a Resolution of the City Council of the City of Ukiah Approving the Mendocino County Master Tax Sharing Agreement Among Mendocino County and the Cities of Ukiah, Willits, Fort Bragg, and Point Arena, and Making Certain Findings of Exemption Under the California Environmental Quality Act.

Recommended Action: Approve a Resolution of the City Council of the City of Ukiah approving the Mendocino County Master Tax Sharing Agreement among Mendocino County and the cities of Ukiah, Willits, Fort Bragg, and Point Arena; and making certain findings of exemption under the California Environmental Quality Act.

Attachments:

1. MTSA Key Terms

2. MendoCounty.MTSA - Resolution with Attachment 1

14.b. Discussion with Direction to Staff Regarding a Proposed Approach to the Preparation of the City's Economic Development Strategy.

Recommended Action: Discuss the proposed approach, provide direction, and authorize Staff to proceed with development of the City's Economic Development Strategy.

Attachments:

1. Economic Development Element- Goals and Policies

14.c. Approval of Agreement with Carollo Engineers for Engineering Reconnaissance and Assistance with SAFER Grant Application.

Recommended Action: Approve agreement with Carollo Engineers for engineering reconnaissance and assistance with SAFER grant application.

Attachments:

1. Ukiah DWSRF Consolidation Planning Application Scope

2. Ukiah DWSRF Consolidation Planning Application Estimate

14.d. Possible Introduction of Ordinance by Title Only to Change the Time that City Council Meetings Convene.

Recommended Action: Introduce an Ordinance by title only that would change start time for City Council meetings to 5:15 p.m.

Attachments:

1. Proposed Ordinance - redline and clean

14.e. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s) including the possible creation of an Ad-hoc to review the Downtown Zoning Code.

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

Attachments:

1. 2024 City Council Special Assignments

15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

15.a. Conference with Legal Counsel – Initiation of Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (3 cases)

15.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036

15.c. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-12; 180-120-15; 180-120-16
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.

Under Negotiation: Price & Terms of Payment

15.d. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 002-232-05 and 002-282-02
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Bartolomei Trustees
Under Negotiation: Price & Terms of Payment

15.e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-230-03-00
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Mark and Jann Lanz
Under Negotiation: Price & Terms of Payment

15.f. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units

16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Kristine Lawler, CMC/CPMC
Dated: 6/13/24

AGENDA ITEM 6a

CITY OF UKIAH

CITY COUNCIL MINUTES
Special Meeting
Virtual Meeting Link:
https://us06web.zoom.us/j/82205587854
Ukiah, CA 95482
June 3, 2024
4:00 p.m.

1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on June 3, 2024, having been legally noticed on May 31, 2024. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/82205587854. Vice Mayor Crane called the meeting to order at 4:03 p.m.

Roll was taken with the following Councilmembers Present: Mari Rodin, Juan V. Orozco, Susan Sher, Douglas F. Crane, and Josefina Dueňas (arriving at 4:41 p.m.). Staff Present: Sage Sangiacomo, City Manager and Kristine Lawler, City Clerk.

VICE MAYOR CRANE PRESIDING.

The Pledge of Allegiance was led by Sage Sangiacomo, City Manager.

2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was received.

3. BUDGET HEARING
a. Presentation of the Draft 2023-24 Fiscal Year City Budget and Draft Five-Year Capital Improvement Plan.

Presenters:

Budget Overview - Dan Buffalo, Finance Director. (4:06 p.m.) Mayor Duenas arrived at 4:41 p.m., Vice Mayor Crane passed the gavel to the Mayor.

MAYOR DUENAS PRESIDING
Capital Improvement Plan (CIP) – Dan Buffalo, Finance Director. (6:05 p.m.) RECESS 6:07 – 6:18 P.M.

Department Presentations:

City Manager’s Office:

City Council – Sage Sangiacomo, City Manager (6:20 p.m.) City Manager’s Office – Sage Sangiacomo, City Manager (6:24 p.m.) City-wide Admin – Shannon Riley, Deputy City Manager (6:26 p.m.) Community Outreach – Shannon Riley, Deputy City Manager (6:29 p.m.) Economic Development – Shannon Riley, Deputy City Manager (6:35 p.m.) Emergency Management – Traci Boyl, Senior Analyst (6:39 p.m.) Climate Adaption and Resilience – Traci Boyl, Senior Analyst (6:48 p.m.) City Clerk – Kristine Lawler, City Clerk (6:51 p.m.)
Electric Utility – Cindy Sauers, Electric Utility Director Electric Administration (6:56 p.m.)
Electric Distribution (7:00 p.m.)
Electric Technical Services (7:04 p.m.)

City Council Minutes for June 3, 2024, Continued:

Airport – Greg Owen, Airport Manager (7:07 p.m.)
Community Development – Craig Schlatter, Community Development Director Overview (7:15 p.m.)
Planning Services (7:18 p.m.)
Code Compliance (7:40 p.m.)
Building Services (7:43 p.m.)
Housing Services (7:46 p.m.)
Grants Management (7:50 p.m.)
Fire Prevention (7:52 p.m.)
Business Services (7:54 p.m.)

4. ADJOURNMENT
There being no further business, the meeting adjourned at 8:01 p.m. ________________________________
Kristine Lawler, CMC/CPMC

AGENDA ITEM 6b

CITY OF UKIAH

CITY COUNCIL MINUTES
Special Meeting
Virtual Meeting Link:
https://us06web.zoom.us/j/82205587854
Ukiah, CA 95482
June 4, 2024
3:00 p.m.

1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on June 4, 2024, having been legally noticed on May 31, 2024. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/82205587854. Mayor Duenas called the meeting to order at 3:03 p.m.

Roll was taken with the following Councilmembers Present: Mari Rodin, Juan V. Orozco, Douglas F. Crane, and Josefina Dueňas. Absent by Prearrangement: Susan Sher. Staff Present: Sage Sangiacomo, City Manager and Kristine Lawler, City Clerk.

MAYOR DUENAS PRESIDING.

The Pledge of Allegiance was led by Councilmember Rodin.

2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was received.

3. BUDGET HEARING
a. Presentation of the Draft 2023-24 Fiscal Year City Budget and Draft Five-Year Capital Improvement Plan.

Presenters: Dan Buffalo, Finance Director and Various Department Directors and Staff.

Budget Overview, Continued: Dan Buffalo, Finance Director (3:08 p.m.) Department Presentations:

Finance:

Overview – Dan Buffalo, Finance Director (3:20 p.m.)
Financial Services Disbursements (Accounts Payable and Payroll) – Sarah Brown, Financial Manager (3:25 p.m.)
Utility Billing and Customer Service – Lori Martin, Utility Billing and Customer Service Manager (3:27 p.m.) Accounting and Budget – Dan Buffalo, Finance Director (3:44 p.m.) Procurements - Capital, and Special Projects – Mary Horger, Financial Services Manager (3:52 p.m.) Treasury Management – Dan Buffalo, Finance Director (3:56 p.m.) Information Technology – Ryan Burkhart, I.T. Manager and Scott Shaver, I.T. Manager (3:59 p.m.) Community Services Department – Neil Davis, Community Services Director Alex Rorabaugh Recreation Center (ARRC)(4:06 p.m.)
Parks (4:11 p.m.)
Park Development (4:16 p.m.)
Aquatics (4:24 p.m.)
Golf (4:27 p.m.)
Conference Center (4:29 p.m.)
Museum (4:36 p.m.)
Recreation (4:39 p.m.)
Special Services (4:40 p.m.)

City Council Minutes for June 4, 2024, Continued:

RECESS: 4:46 – 4:49 P.M.

Public Works – Tim Eriksen, Public Works Director/City Engineer Fleet and Plant Maintenance (aka Garage) (5:00 p.m.)
Engineering (5:02 p.m.)
Corp Yard (5:14 p.m.)
Landfill (5:15 p.m.)
Streets (5:16 p.m.)
Building & Grounds Maintenance (5:22 p.m.)
Water Resources – Sean White, Water Resources Director
Water Services (5:25 p.m.)
Wastewater Services (5:27 p.m.)
Recycle Water Services (5:34 p.m.)
Human Resources/Risk Management – Sheri Mannion, Human Resources/Risk Management Director (5:37 p.m.)
Ukiah Valley Fire Authority – Doug Hutchison, Fire Chief and Eric Singleton, Battalion Chief. (5:45 p.m.) Police Department – Cedric Crook, Police Chief; Tom Corning, Police Captain; and Marla Swan, Communications and Records Manager. (6:02 p.m.)

4. ADJOURNMENT
There being no further business, the meeting adjourned at 6:39 p.m. ________________________________
Kristine Lawler, CMC/CPMC

AGENDA ITEM 6c

CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/82205587854 Ukiah, CA 95482
June 5, 2024
6:00 p.m.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on June 5, 2024, having been legally noticed on May 31, 2024. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/82205587854. Mayor Dueñas called the meeting to order at 6:02 p.m.

Roll was taken with the following Councilmembers Present: Mari Rodin, Juan V. Orozco, Douglas, F. Crane, and Josefina Dueňas. Councilmember Absent by Prearrangement: Susan Sher. Staff

Present: Sage Sangiacomo, City Manager; Darcy Vaughn, Assistant City Attorney; and Kristine Lawler, City Clerk.

MAYOR DUEÑAS PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Orozco.

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation Recognizing June as LGBTQ+ and Pride Month.

Presenter: Mari Rodin, Councilmember.

Proclamation was received by Darren Jackson and Jadyn, Ukiah Unity Coalition. b. Proclamation of the Ukiah City Council Recognizing June as Immigrant Heritage Month.

Presenter: Vice-Mayor Crane.

Proclamation was received by Jaya Chaudhary.
c. Proclamation of the Ukiah City Council Recognizing June 19, 2024, as Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah.

Presenter: Juan V. Orozco, Councilmember.

Proclamation was received by Essence Roberson.

RECESS: 6:26 – 6:28 P.M.

5. PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that all communications had been distributed.

City Council Minutes for June 5, 2024, Continued:

6. APPROVAL OF MINUTES
a. Approval of the Minutes for the May 15, 2024, Regular Meeting.

Motion/Second: Rodin/Orozco to approve Minutes of May 15, 2024, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Crane, and Dueňas.

NOES: None. ABSENT: Sher. ABSTAIN: None.

7. RIGHT TO APPEAL DECISION

8. CONSENT CALENDAR
a. Annual Report on Mobilehome Park Stabilization Fees and Activities, Adoption of Resolution (2024- 22) Updating Program Costs, and Approval to Waive Fees for the FY 2023-24 – City Clerk. b. Authorize the City Manager to Negotiate and Sign a Memorandum of Understanding (2324-214) with Ukiah Pickleball Club – Community Services.
c. Approval of Contract (2324-215) with E Source for Project Management Services to Transition Millview and Redwood Valley Water Billing to the City's Customer Information System Software, Meeting the Ukiah Valley Water Authority Joint Power Agreement's January 1, 2025, Go-Live Date, and Approve Corresponding Budget Amendment - Finance.
d. Approve Purchase (PO No. 48586) of Intimidator 12XP Track Chipper for the Amount of $100,198, Using Funds from the USDA Community Wildfire Defense Grant and Corresponding Budget Amendment - Fire.
e. Approval of Notice of Completion for Peterson Mechanical Inc. for the Wastewater Treatment Plant HVAC Replacement Project Spec 23-10, and Direct the City Clerk to File the Notice of Completion with the County Recorder – Water Resources.
f. Adoption of Resolution (2024-23) Calling for the Holding of a General Municipal Election to be Held on November 5, 2024, and to Consolidate and Request the County Clerk to Conduct Said Election with the Statewide General Election (2324-216) – City Clerk. g. Approval of a Three-Year Agreement (2324-217) with JM Integration for an On-Call Maintenance and Troubleshooting Agreement at the Water Treatment Plant in the Amount of $173,138.03 – Water Resources.
h. Approve Contract Amendment 1 (2223-175-A1) to JM Integration in the Amount of $13,718.24, per Actual Time and Materials for SCADA Maintenance at the Water Treatment Plant – Water Resources.
i. Consideration of Approving a One (1) Year Extension of City of Ukiah Agreement No. 2021-184 (2021-184-A3) to AP Triton LLC for Continued Consulting Services for the Ukiah Valley Fire Authority's Pre-Hospital Emergency Medical Services Program and Review of the Electric Utility's Fire Mitigation Plan in an Amount not to Exceed $60,000, and Approve Corresponding Budget Amendment - Fire.

Motion/Second: Crane/Rodin to approve Consent Calendar Items 7a-7i, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Crane, and Dueňas. NOES: None.

ABSENT: Sher. ABSTAIN: None.

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Pinky Kushner – Palace Hotel; Mark Donegan – Behavior health and quality of life issues.

City Council Minutes for June 5, 2024, Continued:

10. COUNCIL REPORTS
Presenter: Councilmember Rodin.

11. CITY MANAGER/CITY CLERK REPORTS
Presenters:
 Construction Update – Tim Eriksen, Public Works Director / City Engineer.  Palace Hotel – Shannon Riley, Deputy City Manager.
 Status of Election Measure under Consideration – Sage Sangiacomo, City Manager.  Emergency Preparedness Training– Traci Boyl, Senior Analyst.  Grant Application – Traci Boyl, Senior Analyst.
 Planning Commission Vacancy – Kristine Lawler, City Clerk.

12. PUBLIC HEARINGS (6:15 PM)
a. Conduct a Public Hearing and Receive the Measure P Oversight Board Report and Findings for 2021 and 2022 Per Resolution 2014-28.

Presenter: Doug Hutchison, Fire Chief.

Staff Comment: Dan Buffalo, Finance Director.

PUBLIC HEARING OPENED AT 7:13 P.M.

No public comment was received.

PUBLIC HEARING CLOSED AT 7:14 P.M.

Motion/Second: Rodin/Orozco to receive the Measure P Annual Finance Report. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Crane, and Dueňas. NOES: None. ABSENT:

Sher. ABSTAIN: None.
b. Conduct a Public Hearing to Receive Public Comment; Discuss Final Grantee Performance Under State Community Development Block Grant 20-CDBG-12052; Adopt Resolution Confirming Project Closeout and Reimbursement of Grant Expenses from the California Department of Housing and Community Development; and Approve any Corresponding Budget Amendments Required as part of the Grant Closeout Process.

Presenters: Jim Robbins, Housing and Grants Manager and Tim Eriksen, Public Works Director/City Engineer.

PUBLIC HEARING OPENED AT 7:19 P.M.

No public comment was received.

PUBLIC HEARING CLOSED AT 7:19 P.M.

Motion/Second: Rodin/Orozco to receive report from Staff on final performance related to State Community Development Block Grant 20-CDBG-12052; 2) conduct a public hearing to receive public comment; adopt a Resolution (2024-24) acknowledging accomplishments, confirming activity completion, and confirming receipt of grant reimbursement funds from the State; and approve any corresponding budget amendments required as part of the grant closeout process. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Crane, and Dueňas. NOES: None. ABSENT:

Sher. ABSTAIN: None.

City Council Minutes for June 5, 2024, Continued:

Deputy City Manager, Shannon Riley, sat in for City Manager Sangiacomo: 7:11 – 7:20 p.m.

13. UNFINISHED BUSINESS

14. NEW BUSINESS
a. Adopt a Resolution Making a Declaration of Surplus Property, Pursuant to Government Code Section 54220, for Property Located within the Airport Industrial Park - Planned Development in the City of Ukiah, California, County of Mendocino (APNs: 180-110-12; 180-120-15; 180-120-16).

Presenter: Jesse Davis, Chief Planning Manager.

Motion/Second: Orozco/Rodin to find that the declaration of surplus property is exempt from environmental review pursuant to the California Environmental Quality Act (“CEQA”), Class 12, Surplus Property Sales. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Crane, and Dueňas. NOES: None. ABSENT: Sher. ABSTAIN: None.

Motion/Second: Rodin/Orozco to adopt the attached Resolution (2024-25) declaring that the properties located within the Airport Industrial Park - Planned Development (APNs: 180-110-12; 180- 120-15; 180-120-16) are surplus land; and direct the City Manager to follow the procedures set forth in the Surplus Lands Act (“SLA”), for the sale of the aforementioned surplus land. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Crane, and Dueňas. NOES: None. ABSENT:

Sher. ABSTAIN: None.
b. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).

Presenter: Mayor Duenas.

Mayor Directive for Councilmember Rodin to serve as the primary, and Mayor Duenas to serve as the Alternate on the Mendocino County 2nd District Liaison assignment.

Report was received.

THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:33 P.M.

15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (3 cases)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036 c. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-07
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.

Under Negotiation: Price & Terms of Payment

City Council Minutes for June 5, 2024, Continued:

d. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 002-232-05 and 002-282-02
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Bartolomei Trustees
Under Negotiation: Price & Terms of Payment
e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-230-03-00
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Mark and Jann Lanz
Under Negotiation: Price & Terms of Payment
f. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action reported.

16. ADJOURNMENT
There being no further business, the meeting adjourned at 8:25 p.m. ________________________________
Kristine Lawler, CMC/CPMC

Agenda Item No: 8.a.

MEETING DATE/TIME: 6/19/2024

ITEM NO: 2024-275

AGENDA SUMMARY REPORT
SUBJECT: Approve Contract Amendment Ten (10) with Carollo Engineers for the Design Efforts of the Recycled Water Project - Phase 4 to Authorize Task Order 8 and 9 for Engineering Services During Construction and Construction Management.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Sean White, Water Resources Director.

ATTACHMENTS:

1. Approval of Phase 4

2. Phase 4 - SoW 4 ESDC and CM
Summary: Council will consider approving contract amendment ten (10) with Carollo Engineers for the design efforts of the Recycled Water Project - Phase 4 to authorize Task Order 8 and 9 for Engineering Services During Construction and Construction Management
Background: The City Council approved the contract amendment and budget required for Carollo Engineers to continue the design work for Phase 4 of the Recycled Water Project. See Attachment 1. There were nine (9) items issued in the original Scope of Work, Project Management, Funding, Preliminary Design, Permitting and Easement, Field Investigation Services and Hydraulics, Final Design, Bid Support, Engineering Services During Construction (ESDC) and Construction Management. Previous amendments were created to the contract to authorize Carollo Engineers to begin work on these tasks.

Discussion: With Phase 4 of the Recycled Water Project in full swing, Carollo Engineers has begun to assist Staff with pre-construction meetings, submittal reviews, inspections, recording, compliance and more. See Attachment 2 for a complete list of activities to be authorized under Task 8 - ESDC and 9 - Construction Management. As with the previous Phase 4 work with Carollo these costs are to be reimbursed through the State Revolving Funds (SRF) grant awarded to the City for the design and construction of the Recycled Water Project.

As the project proceeds, Staff is evaluating scope modifications and expenses. Additional adjustments and budget considerations may need to be consider by the Council at a future date.

Recommended Action: Approve Contract Amendment Ten (10) with Carollo Engineers for the Design Efforts of the Recycled Water Project - Phase 4 to Authorize Task Order 8 and 9 for Engineering Services During Construction and Construction Management.

BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 83027330.80230.18052:$3,116,082.12 (total contract amount remaining) PROPOSED BUDGET AMOUNT: 83027330.80230.18052:$3,116,082.12 FINANCING SOURCE: SRF Grant
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1314-231 (and amendments 1-9) COORDINATED WITH: Jason Benson, Senior Engineer, and Sean White, Water Resources Director DIVERSITY-EQUITY INITIATIVES (DEI): Goal 4 – Identify and actively engage underrepresented communities in which to retain, expand, develop, and implement programs.

CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices.

GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element

Agenda Item No: 12.d.

MEETING DATE/TIME: 1/19/2022
ITEM NO: 2022-1219

AGENDA SUMMARY REPORT
SUBJECT: Approve Contract Amendment Eight with Carollo Engineers for the Design Efforts of the Recycled Water Phase 4 Project in the amount of $4,600,773 and approval of corresponding budget amendment.

DEPARTMENT: Public Works PREPARED BY: Jason Benson, Senior Civil Engineer PRESENTER:

Tim Eriksen, Director of Public Works/City
Engineer
ATTACHMENTS:

1. Recycled Water Ph4 CO2 WWTP_12JAN2022
Summary: The City Council will consider giving approval of a contract amendment with Carollo Engineers for the design efforts of the Recycled Water Phase 4 project in the amount of $4,600,773 and approval of corresponding budget amendment.

Background: The City Council approved contract amendments and the budget required for Carollo Engineers to continue with Recycled Water Phase 4 Design on November 7, 2018. The items issued in the Scope of Work to perform are Tasks 1-9: Project Management, Funding, Preliminary Design, Permitting and Easement, Field Investigation Services and Hydraulics, Bid Support, Engineering Services during Construction (ESDC), and Construction Management. This work is to be completed with the issued budget of $2,627,484.75.

Two amendments, numbers 5 and 6, have been issued to the Carollo Contract 1314-231 for Phase 4 design work. Amendment 5 for Tasks 1-3: Project Management, Funding, Preliminary Design; and, Amendment 6 for Task 5: Field Investigation Services and Hydraulics. These amendments were approved 1/16/2019 and 5/3/2019, respectively. The four prior amendments approved for this contract work were for: additional geotechnical and environmental work, Recycled Water Phase 3 design, Chlorine Contact Basin (CCB) design, and additional CCB and Recycled Water Phase 3 design.

Amendment 7 was issued to the Carollo Contract 1314-231 for Phase 4 design work under Tasks 1-6: Project Management, Funding, Preliminary Design, Permitting and Easement, Field Investigation Services and Hydraulics, and Final Design. Amendment 7 was approved by City Council on 9/16/2020.

The 30% Design drawings and the Preliminary Design Report (PDR) were completed and submitted to the City in August 2019. This information was used by Carollo to submit an application for the State Revolving Fund (SRF) funding and coordination with the State.

The 60% Design drawings were completed and submitted to the City, and the City reviewed and provided comment in September 2021. The 90% Design drawings were completed and submitted to the City, and the City reviewed and provided comment in January 2022. During project design meetings between City Staff and Carollo Engineers, it was tentatively agreed to have the design complete, shovel ready, and ready for the bidding process, pending project funding sources, in Spring 2022.

Discussion: City Staff met with Carollo Engineers and California State Water Resources Control Board (CSWRCB) Staff in early November 2021. The topic of this meeting was to discuss the potential for a Prop. 68 ATTACHMENT 1

and Infrastructure Grant to fully pay for the overall construction of the project, and would equate to approximately $25M. This would include design cost to date expended by the City, and may include City Staff cost during construction. The City directed Carollo Engineers to provide a change order for all scope changes and future engineering efforts (Attachment 1), per CSWRCB discussion. Carollo Engineers has worked diligently to provide the scope changes. The City is only engaging in the changes that will be covered by the new grant.

On the water side of the Wastewater Treatment Plan (WWTP) process, recycled water is the final product from the Advanced Waste Treatment (AWT) and the Chlorine Contact Basin (CCB). Once treated water leaves the CCB, water is discharged to the Recycled Water ponds south of the WWTP. In order to have sufficient recycled water supply for all customers, an additional storage facility for secondary water is needed at the WWTP. The current process at the WWTP requires a lag time between process equipment to operate efficiently, and will remove using the percolation ponds for temporary storage. This will eliminate water loss to the environment and remove extra work time and cost by the WWTP crew to operate and maintain equipment.

A new pond and pump station will provide storage of the secondary water before entering the process into the AWTs.

The overall recycled water pipeline layout, the associated tank and pump station located at the Water Treatment Plant (WTP), and the appurtenances of it does not require design revisions since the last submittal of deliverables (December 2021).

Carollo Engineers has prepared a revised Scope of Work and the necessary actions to perform Task 1-9. This includes a cost Change Order for the additional work for Task 1-6 and to include Task 7-9. The added cost is for a revision to the project design and the documents associated with this process (Task 1-6), and will incorporate the design changes for a new pond and pump station at the WWTP. Other added cost is for Task 7-9: Bid Support, Engineering Services during Construction (ESDC), Construction Management. Task 7-9 will be initiated through Task Orders to Carollo and approved for cost expenditure only when the project construction phases begin. Carollo Engineers has prepared a contract change order for a revised budget for the remaining and modified Tasks for the revised total contract budget of $6,471,103 (Attachment 1) for Phase

4. Carollo Engineers has prepared a contract change order for a revised budget for the remaining and modified Tasks to be completed at $4,600,773 (Attachment 1). This will increase the total contract value for all Recycled Water project work performed by Carollo Engineers (Phases 1-4 and CCB) to $10,644,367.

City Staff has discussed the grant options and procedures for applications with CSWRCB and Carollo Engineers. In order to get through the grant application and finalization process, Carollo Engineers will have to perform administrative and engineering design work before the CSWRCB provides the City with a definative answer of the grant award to the City for construction and design cost of Phase 4. This will include geotechnical work, materials testing, site survey, production of design drawings, Engineer's Estimate for construction, and the preliminary report of findings. The estimated cost to the City for Carollo to get through the grant process is approximately fifty percent of the proposed amount for Task 1-6 in the amount of $864,433. This will include preliminary design of the WWTP pond and pump station upgrades, and if the grant is not approved, this design will already be in place for needed operational and critical plant updates. If the grant is approved, these costs will likely be eligible for reimbursement. Past and future amendments provide a Task Order to Carollo Engineers which only allows them to proceed with the scope of work when authorized by the City. To date, through Amendment 7 (dated September 4, 2020), Carollo Engineers is completing work described under Task 1-6. If the grant is not awarded or the City does not wish to continue work with Carollo Engineers for Task 7-9, Amendments for this work will not be executed by the City.

Recommended Action: Approve contract amendment eight with Carollo Engineers for the design efforts of the Recycled Water Phase 4 project in the amount of $4,600,773 and approval of corresponding budget amendment. .

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 83027330.80230.18052: $0
PROPOSED BUDGET AMOUNT: 83027330.80230.18052: $4,600,773 FINANCING SOURCE: Water Fund - 82000000.30007
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Carollo Engineers - COU No. 1314-231 COORDINATED WITH: Tim Eriksen, Director of Public Works/City Engineer

1 CITY OF UKIAH
RECYCLED WATER PROJECT – PHASE 4 DESIGN, ESDC, and CM
CHANGE ORDER 2
January 12, 2022
After the Phase-4 30% design package was submitted, modifications to the alignment and design elements were recommended by the project team. A Change Order was submitted and approved to amend the original scope of work to include the new alignment and remove the design elements at the Wastewater Treatment Plant (WWTP). Funds for the additional design work were reallocated from Construction Management (CM) services.

Recent discussions with the state have indicated that Ukiah will likely receive full grant funding for the Phase-4 project. The City has requested that Carollo provide a design to turn the existing sludge pond at the WWTP into additional storage to be used for reclaimed water delivery, include the WWTP upgrades that were identified in the original Preliminary Design Report, and provide an updated budget for ESDC and CM.

New project elements are as followed:
• Define the full amount demo required for the existing sludge pond and any ground contamination.
• AWT Storage Ponds (ASP) will be upgraded by reconditioning the existing sludge lagoons, including sludge removal and installation of a liner, new drainage piping, and drain pump station. The existing digester overflow line that drains to the sludge lagoon will be relocated.
• A new pump station to convey flows from the pond to final treatment. • New Geotech and Survey to support the pond and pump station. • Upgrade existing package clarifier/filter Advanced Wastewater Treatment (AWT) units per the Westech budgetary proposal dated July 2019:
- Install filter in-bed air scour.
- Replace filter media.
- Replace filter gravel support.
- Retrofit waste gate assembly.
- Replace analog backwash control level switch instrumentation with digital instrumentation.
- Install new air scour blower pressure gauge and switch instrumentation. - Inspect steel clarifier/filter steel tank structure, repair and recoat. Modify structure to provide seismic anchorage
• Replace adsorption clarifier media of the package clarifier/filter AWT units. • Replace the two existing backwash air blowers of the clarifier/filter AWT units and install a third new blower to provide air for the new filter in-bed air scour system. • Replace the clarifier/filter AWT units effluent valves and install new filter air scour valves ATTACHMENT #1

2 on each unit.
• Replace pneumatic valve operators on the package clarifier/filter AWT units with electric operators to reduce maintenance and improve reliability. • Replace AWT existing PLCs and program to incorporate upgrades outlined above. • Replace one primary coagulant (ferric chloride) feed pump with smaller capacity pump to provide operational flexibility during times of low recycled water demand and reduce the production of excess chemical sludge in AWT system clarifiers. • Install rapid mix pump and flash mix assembly in the contact clarifier influent pipe to improve ferric chloride coagulant mixing.
• Replace existing chlorine residual analyzer 3 (at the backwash pumping station) and chlorine residual analyzer 4 (at the dechlorination structure) with probe-type analyzers. • Install motor-operated valve and replacement valve on existing 24-inch FE/RW diversion line west of the dechlorination structure and a motor-operated valve on 24-inch river discharge line. Revise AWT CCB discharge flow meter piping to maintain full pipe flow in the flow meter.
• Upgrade the Carousel Pump Station including adding a new pump to fill the AWT Storage Pond (ASP) and replacing the electrical equipment. Existing electrical service will be replaced with a new feeder from either the Generator or DAF building. • Structure 89 will be upgraded with a level sensor to control the ASP drain pump station. • Add additional time for Task 1 Project Management for the time extension and additional effort for the design change analysis.
• Reestablish Carollo’s effort for construction management and adjust rates for a 2023 construction start.
• Continue to support the City to apply for Grant Funds through the SRF application process.

Table 1 provides a budget breakdown by task showing the revised estimated budgets. A detailed estimate for work to be authorized is provided as Exhibit A.

3 Table 1: Budget Adjustments
Task Existing Contract Scope Delta New Total

1.0 Project
Management
$227,526 $133,021 $360,547

2.0 SRF Funding
Applications and
Coordination
$78,429 $38,295 $116,724

3.0 Preliminary
Design
$303,298 $99,320 $402,618

4.0 Permitting &
Easement
$74,726 $16,296 $91,022

5.0 Field
Investigative
Services &
Hydraulics
$520,274 $213,864 $734,138

6.0 Final Design $666,077 $1,227,440 $1,893,517

7.0 Bid Support $42,019 $32,486 $74,505

8.0 ESDC $261,895 $347,412 $609,307

9.0 CM $453,240 $1,735,485 $2,188,725
Total $2,627,484.75 $3,843,618 $6,471,102.75
Assumptions:
• Survey and geotech will begin upon notice to proceed (NTP). Survey, Geotech, and materials testing is provided as an allowance.
• The pond will be stabilized with soil mixing.
• The preliminary design report will be modified to show the new proposed work at the WWTP. The preliminary design will include one site drawing showing the footprint of the new pond.
• The new design at the WWTP will be a standalone drawing and spec package.

However, Phase 4 will be bid as a single contract for construction. • It is assumed record drawings are available for the WWTP and AWT for reference and use during design.

4 • The 50% design submittal will include a preliminary site plan for the WWTP and AWT improvements, including initial civil, demolition, structural, mechanical, electrical layouts, and P&IDs, a list of technical specifications, and a 50% construction estimate. • Carollo will develop 50%, 90% and 100% design packages. • It is anticipated that the WWTP design work will take approximately 130 drawings. • Design for the WWTP improvements is anticipated to take approximately 12 months.

The revised Project Management Task 1 will take the project through this design schedule. After design project management tasks will be handled under the CM budget. • Carollo has provided a budgetary estimate to assist in providing information necessary for permit applications.
• Carollo has provided a budgetary estimate for ESDC and CM support. The City and Carollo will modify the fee/scope for construction and bid support tasks when a final construction schedule has been identified.
• CM budget is based upon a 24-month effort, rates shown are inclusive of anticipated travel and per diem, and construction office trailer to be provided by others. • Rates will increase yearly beginning January 1, 2023 for Tasks 1 through 8 and January 1, 2024 for Task 9.

Exhibit A - (January 12 2022)
City of Ukiah
Recycled Water Project - Phase 4
CO 2 For Approval
PIC/PM PE Proc Struct Elec Permit Eng CAD QC/QC DP PIC CM CM Inspector EPIC Inspector Field Clerk Total Labor Munselle Crawford Alpine Summit JDH PECE ODC Total Task Task Description $311 $260 $285 $275 $275 $275 $190 $200 $311 $125 $255 $235 $205 $220 $125 Hours Cost Survey Geotech Cost Estimate CP $13.00 ODC Trips Amount Total Cost

1.0 Project Management and Meetings (15 months)

1.1 Project Management and Administration 98 45 0 0 0 0 0 0 0 30 0 0 0 0 0 173 $45,928 $0 $2,249 0 $0 $2,249 $48,177

1.2 Meetings 54 92 20 20 20 10 46 20 20 0 0 0 0 0 0 302 $79,124 $0 $3,926 12 $1,794 $5,720 $84,844 Task 1.0 Totals = 152 137 20 20 20 10 46 20 20 30 0 0 0 0 0 475 $125,052 Task 1.0 Totals = $133,021

2.0 SRF Funding Applications and Coordination

2.2 Grant Funding Coordiantion 90 0 0 0 0 0 45 0 0 0 0 0 0 0 0 135 $36,540 $0 $1,755 0 $0 $1,755 $38,295 Task 2.0 Totals = 90 0 0 0 0 0 45 0 0 0 0 0 0 0 0 135 $36,540 Task 2.0 Totals = $38,295

3.0 Preliminary Design

3.7 Develop Draft/Final PDR 16 20 0 0 0 0 40 0 8 8 0 0 0 0 0 92 $21,264 $0 $1,196 0 $0 $1,196 $22,460

3.9 30% Design (WWTP Improvements Layout Dwg) 20 20 0 8 20 0 40 40 0 0 0 0 0 0 0 148 $34,720 $0 $1,924 1 $150 $2,074 $36,794

3.10 Basis of Design (WWTP Pond Storage) 16 30 0 0 36 0 60 0 8 8 0 0 0 0 0 158 $37,564 $0 $2,054 3 $449 $2,503 $40,067 Task 3.0 Totals = 52 70 0 8 56 0 140 40 16 16 0 0 0 0 0 398 $93,548 Task 3.0 Totals = $99,320

4.0 Permitting & Easement

4.2 Prepare Permit Applications 8 8 0 0 0 40 0 0 0 0 0 0 0 0 0 56 $15,568 $0 $728 0 $0 $728 $16,296 Task 4.0 Totals = 8 8 0 0 0 40 0 0 0 0 0 0 0 0 0 56 $15,568 Task 4.0 Totals = $16,296

5.0 Field Investigative Services & Hydraulics

5.1 Topographic Survey 6 12 0 0 0 0 0 0 2 0 0 0 0 0 0 20 $5,608 $90,000 $99,000 $260 0 $0 $99,260 $104,868

5.2 Geotechnical Investigations 2 8 0 4 0 0 0 0 2 0 0 0 0 0 0 16 $4,424 $80,500 $88,550 $208 0 $0 $88,758 $93,182

5.3 Potholing 8 4 0 0 0 0 8 0 1 0 0 0 0 0 0 21 $5,359 $0 $273 1 $150 $423 $5,782

5.4 Surge Analysis 2 32 0 0 0 0 0 0 2 0 0 0 0 0 0 36 $9,564 $0 $468 0 $0 $468 $10,032 Task 5.0 Totals = 18 56 0 4 0 0 8 0 7 0 0 0 0 0 0 93 $24,955 Task 5.0 Totals = $213,864

6.0 Final Design

6.5 50%, 90%, & 100% WWTP Improvements (Submittal Review Meetings) 16 32 16 20 85 0 8 8 0 0 0 0 0 0 0 185 $49,851 $60,000 $66,000 $2,405 $500 6 $897 $69,802 $119,653

6.6 50%, 90%, & 100% WWTP Improvements (Design) 160 834 506 200 428 0 465 1,530 120 154 0 0 0 0 0 4,397 $1,034,430 $57,161 $3,000 6 $897 $61,058 $1,095,488 Task 6.0 Totals = 176 866 522 220 513 0 473 1,538 120 154 0 0 0 0 0 4,582 $1,084,281 Task 6.0 Totals = $1,227,440

7.0 Bid Support

7.1 Attend Pre Bid Meeting 8 8 0 0 0 0 0 0 0 0 0 8 0 0 0 24 $6,448 $0 $281 1 $150 $430 $6,878

7.2 RFI Review & Response & Addenda 4 30 8 8 8 0 8 36 0 2 0 0 0 0 0 104 $24,818 $0 $1,221 0 $0 $1,221 $26,040

7.3 Conformed Documentation 4 16 0 16 16 0 36 80 2 8 0 0 0 0 0 178 $38,511 $0 $2,077 $1,000 0 $0 $3,077 $41,587 Task 7.0 Totals = 16 54 8 24 24 0 44 116 2 10 0 8 0 0 0 306 $69,777 Task 7.0 Totals = $74,505

8.0 Engineering Services During Construction

8.1 Construction Contract Award 4 8 0 0 0 0 0 0 0 0 0 0 0 0 0 12 $3,324 $0 $140 0 $0 $140 $3,464

8.2 Pre-Construction Conference 8 8 0 0 8 0 8 0 0 0 0 0 0 0 0 32 $8,288 $0 $374 0 $0 $374 $8,662

8.3 Engineer's Site Observation 48 96 40 8 24 0 48 0 0 0 0 0 0 0 0 264 $69,208 $0 $3,089 18 $2,691 $5,780 $74,988

8.4 Submittals Review 60 300 120 160 160 0 0 0 0 0 0 0 0 0 0 800 $218,860 $0 $9,360 0 $0 $9,360 $228,220

8.5 Responses to Contractor's RFIs 5 60 20 20 20 0 0 10 0 0 0 0 0 0 0 135 $35,855 $0 $1,580 0 $0 $1,580 $37,435

8.6 Review and Preparation of Design Clarifications 2 16 8 8 8 8 0 32 0 0 0 0 0 0 0 82 $20,062 $0 $959 0 $0 $959 $21,021

8.7 Record Drawings 16 24 20 0 0 0 100 600 16 40 0 0 0 0 0 816 $165,892 $0 $9,547 0 $0 $9,547 $175,439

8.8 Substantial and Final Completion Assistance 2 32 0 0 0 0 16 0 0 0 0 0 0 0 0 50 $11,982 $0 $585 1 $150 $735 $12,717

8.9 Training and Commissioning 8 32 0 0 32 0 0 0 0 0 0 0 0 0 0 72 $19,608 $0 $842 2 $299 $1,141 $20,749

8.10 Operations and Maintenance Manuals 8 16 40 0 16 0 16 0 0 0 0 0 0 0 0 96 $25,488 $0 $1,123 0 $0 $1,123 $26,611 Task 8.0 Totals = 161 592 248 196 268 8 188 642 16 40 0 0 0 0 0 2,359 $578,567 Task 8.0 Totals = $609,307

9.0 Construction Management

9.1 Preconstruction Services 0 0 0 0 0 0 0 0 0 0 5 40 0 0 0 45 $10,675 $0 $527 $25,000 0 $0 $25,527 $36,202

9.2 Services During Construction 0 0 0 0 0 0 0 0 0 0 204 4,080 4,080 612 0 8,976 $1,981,860 $0 $105,019 $7,806 0 $0 $112,825 $2,094,685

9.3 Material Testing 0 0 0 0 0 0 0 0 0 0 0 0 40 0 0 40 $8,200 $30,710 $33,781 $468 0 $0 $34,249 $42,449

9.4 Startup and Testing 0 0 0 0 0 0 0 0 0 0 16 16 16 16 0 64 $14,640 $0 $749 0 $0 $749 $15,389 Task 9.0 Totals = 0 0 0 0 0 0 0 0 0 0 225 4,136 4,136 628 0 9,125 $2,015,375 Task 9.0 Totals = $2,188,725 Project Totals = 673 1,783 798 472 881 58 944 2,356 181 250 225 4,144 4,136 628 0 17,529 $4,043,663 $90,000 $111,210 $60,000 $10,000 $298,331 $212,549 $38,306 53 $7,924 $557,109 $4,600,772.23 Subconsultants
Fee
Mileage
Other Direct Costs (ODC)
Carollo Labor
Includes 10%
Markup
Subconsultant

1 CITY OF UKIAH
RECYCLED WATER PROJECT – PHASE 4 DESIGN, ESDC, and CM
CHANGE ORDER 4
June 29, 2024
The following scope provides Engineering Services During Construction and Construction Management for the Recycled Water Phase 4 Project.

A detailed estimate for work to be authorized under this CO is provided as Exhibit A.

Task 8: Engineering Services During Construction
Task 8.1: Pre-Construction Conference and Weekly Meetings Carollo will attend a Pre-Construction meeting with the selected contractor at Ukiah’s WWTP to review the scope of the project and define lines of communication. Carollo will attend weekly construction meetings as necessary. It is assumed that engineering support will attend these meetings virtually. Up to 24 of these meetings are assumed to be in person.

Task 8.2: Engineer’s Site Observation
An allowance of 264 hours has been assumed to allow for on site observations by the engineering team and Crawford. It is assumed that these observations will be centered around the new pond construction, tank foundation, and trenchless crossing.

Task 8.3: Submittal Review
Carollo will review and comment on technical submittals and provide a more cursory review on nontechnical submittals when requested. Carollo has assumed the review of 150 submittals and 75 resubmittals with an allowance of up to 1,550 hrs.

Task 8.4: Respond to Requests for Information (RFIs)
Carollo will Carollo will review and comment on approximately 80 RFIs. Four hours per RFI is budgeted.

Task 8.5: Review and Preparation of Design Clarifications Carollo will prepare design clarifications as needed. Approximately 5 design clarifications have been budgeted for items such as unanticipated existing utilities.

Task 8.6: Record Drawings
Carollo will provide record drawings for the project based on a as-built, red-lined drawings received from the Contractor. It is assumed a single clear and legible set of red-lined drawings with all markups and notes will be provided to Carollo after being reviewed by the Construction Manager. Carollo shall not be responsible for field measuring as-built conditions and will solely rely on the information provided by the Contractor as the basis for preparing the record drawings. An electronic (PDF) copy of the documents will be delivered to the City.

ATTACHMENT 2

2 Task 8.7: Substantial and Final Completion Assistance Carollo shall assist the City in performing project walk-through and final inspections. Two (2) site visits are budgeted to assist with confirming substantial completion and preparation of associated punch lists of outstanding items by the engineering team.

Task 8.8: Training and Commissioning
Carollo shall assist with training City operations and maintenance staff on project elements associated with the project. Carollo will review Contractor and Vendor provided training and assist if additional training is necessary. An allowance of 144 hours has been assigned to this task.

Task 8.9: Operations and Maintenance Manuals
Carollo shall compile an O&M manual for the project elements included under this construction project.

The manual shall consist of all vendor O&M manuals, maintenance procedures, calibration requirements, and field test reports. Existing facilities not modified by Phase 4 construction will not be updated under this task. An allowance of 180 hours has been included for this task.

Task 9: Construction Management
Task 9.1: Pre-Construction
Task 9.1.1: Constructability Review / Risk Register
Upon receipt of the Notice to Proceed (NTP), Carollo will review each of the major design elements and suggest possible low-impact changes to improve construction and minimize potential for delays and/or disputes. Carollo will evaluate the plans and specifications with regard to feasibility of construction considering such factors as project schedule and milestones, coordination of work between subcontractors and trades, site constraints, conflicts with existing facilities, and the ability to keep existing facilities in operation during construction.

Task 9.1.2 Pre-Construction Conference
Carollo will schedule, coordinate, and conduct one pre-construction conference. We will prepare an agenda in advance to notify attendees of key items for discussion. We will prepare and distribute meeting notes to attendees within 10 days of the conference.

Task 9.2: Services During Construction
Task 9.2.1: Documentation System Setup
Carollo will coordinate with the City’s Project Manager (PM) in the development of a document management system for this project. Carollo can provide Autodesk Construction Cloud (ACC) for the City. A training session can be set up for personnel unfamiliar with either software, as needed. The system will be tailored to meet the needs of each party and will be maintained by the CM for the duration of the project. After the project is complete, the documentation system will be maintained for the warranty period and then delivered to each party on indexed storage media.

Task 9.2.2: Communication and Construction Management Plan A project specific Construction Management Plan will be created to establish project protocols, communications, and procedures.

3 Task 9.2.3: Documentation of Existing Site Conditions Carollo will prepare video and photographic records of initial site conditions before the Contractor begins construction. Video documentation will be accompanied by a verbal description of existing conditions. A copy of the video and photographic documentation will be provided to the City.

Task 9.2.4: Review Installation and Maintenance of BMPs and Implementation of SWPPP Carollo’s staff is educated in California’s evolving stormwater policies. We will review the Contractor’s Stormwater Pollution Prevention Plan, monitor the installed stormwater protection, and work with the contractor to maintain it throughout construction, reporting its effectiveness in accordance with current state regulations.

Task 9.2.5: Progress Meetings
Carollo will prepare an agenda, handout, and minutes, and lead weekly or bi-monthly progress meetings as required to review construction progress, schedule, and any outstanding issues that require resolution. We anticipate that the contractor, designer, and City staff will attend the meetings.

Task 9.2.6: Review Construction Schedule
Carollo will review the Contractor’s construction schedule (including updates and revisions received throughout the construction period), and will provide feedback for schedule adjustments (when appropriate). Our review will focus on key elements such as critical path, logic, duration of activities, duration of startup and testing, and construction sequencing constraints and milestones.

Task 9.2.7: Track Submittals
Carollo will coordinate and manage the shop drawing and submittal review process between the Design Engineer and the Contractor. All submittals will be tracked, distributed, and managed using the documentation system. We will screen all submittals, first determine their overall completeness/compliance with the Contract Documents, and then either (1) immediately return them to the Contractor for revision (if incomplete), (2) provide formal review/response (when related to site conditions or contractual requirements), or (3) forward them to the Design Engineer for review. Our team will also work closely with the City PM to understand the submittals that the City team will want to review, and will ensure that they are routed with appropriate time for review/response. Finally, Carollo will process and submit all responses to the Contractor in a timely manner.

Task 9.2.8: Track Requests for Information
Carollo will coordinate and manage the request for information (RFI) process between the Design Engineer and the Contractor. All RFIs will be handled using the documentation system. We will screen all RFIs to determine their validity before responding to them or forwarding them to the Design Engineer (or City) for response.

Task 9.2.9: Prepare Field Memos and Clarifications
Carollo will coordinate and manage the preparation of field memos and clarifications of drawings and specifications between the Design Engineer and the Contractor. Field memos and design clarifications (DCs) will be handled in document management system to allow easy tracking of their status and outcome.

4 Task 9.2.10: Manage Field Inspection
Carollo will provide a full-time Resident Project Representative (RPR), a full-time field inspector, parttime electrical inspector and various part-time support staff through completion of construction. The RPR will coordinate the activities of all field inspection personnel and office support staff.

The CM team will review and monitor the Contractor’s work against the contract documents to ensure compliance. We will report any non-conformances and deficiencies to the City and the Contractor, and will work with the Contractor to correct these deficiencies in a timely manner.

Field inspectors will prepare daily and monthly inspection reports, posting them on the document management system each day to keep City staff updated on project progress.

Task 9.2.11: Specialty Inspection
Carollo will provide qualified inspector(s) to monitor the Contractor’s compliance with the contract document requirements for electrical, instrumentation and control (I&C), and structural requirements.

This will include, but is not limited to, the installation of duct banks, conduit runs, special instrumentation, and structural reinforcement/welds. Installations will be monitored for compliance with all applicable state and local codes.

Task 9.2.12: Review Monthly Progress Payment Requests
Carollo will evaluate the contractor’s monthly progress payment requests from the Contractor and recommend payment by the City if requirements are met. We will compare requested quantities to the actual quantities completed and negotiate the appropriate progress payment request based on our tracked quantities and field observations.

Task 9.2.13: Review Change Order Requests
Carollo will review change order requests to evaluate claims of scope changes and/or unforeseen conditions. We will prepare independent cost estimates (as needed), negotiate change order pricing with the Contractor, and recommend a course of action to the City. If accepted, we will prepare and process approved change orders and incorporate them into the contract. We will manage a log for tracking all change orders (potential, draft, and final).

Task 9.2.14: Monitor Contractor’s Record Drawing Red-Lines Carollo will monitor and coordinate the Contractor’s recording and maintenance of Record Drawing redlines (field changes to plans and specifications during construction) on a monthly basis, or more frequently as required. At the 50-, 75-, and 90-percent project completion levels, we will perform a formal review of the Contractor’s working record drawings for general completeness and advise the Contractor (and City) of the observed status. We will approve progress payments beyond 90-percent completion contingent upon the acceptability of the working record drawings.

Task 9.2.15: Site Coordination
Carollo will work with all parties involved to coordinate system shutdowns and tie-ins. The Contractor's work will be managed to complete shutdowns within the time allotted in the Contract Documents to prevent system impacts.

5 Task 9.2.16: Equipment and Electrical Testing
Carollo will work with the Design Engineer, Contractor, and vendors to determine all required testing, then witness and document all site acceptance tests on mechanical and electrical equipment. This includes witnessing all point-to-point checks and run tests, and the confirmation that circuit breaker settings conform to the values included in the short circuit study (by others) and that all harmonic filters are correct and in place. All equipment testing results will be documented in the project records.

Task 9.2.17: Final Inspection and Contractor Punch Lists Carollo will track potential punch list items through project construction and will work with the Contractor to resolve them prior to initiating project wrap-up activities. As construction activities start to wrap-up, Carollo will schedule and conduct a final inspection of the completed facilities and issue punch lists of uncompleted items (where necessary). We will also assist the City in negotiating unsettled changes or disputes associated with these inspections. When the final punch list items have been completed or resolved, we will recommend acceptance by the City.

Task 9.3: Material Testing
The Contractor is required to provide Quality Control testing. Carollo has planned to provide a specialist firm to provide quality assurance samples and conduct testing during construction. The CM team will schedule these efforts with the City’s selected firm. Test results will be monitored for compliance with the contract documents, discrepancies will be noted, and the Contractor will be directed to make corrections (when necessary).

Task 9.4: Startup and Testing
Task 9.4.1: Oversee Startup and Testing
Carollo will oversee facilities acceptance testing and startup in coordination with the Contractor, Design Engineer, and City. Carollo with chair regular startup coordination meetings throughout the project to coordinate all parties are on the same page. Startup and testing services will include assistance with comprehensive testing of functional equipment, sub-systems, and the entire constructed process.

Task 9.4.2: Field Testing Reports and O&M Manuals
Carollo will witness all field tests of equipment, as described in the Contract Documents and required/submitted vendor documentation (using vendor/Design Engineer-supplied test report forms).

Where no report forms are available, we will use our own in-house test forms with input from the designer and vendors. All test reports will be filed with the equipment operation and maintenance (O&M) manuals. All vendor O&M manuals will be reviewed for completeness, including all recommended maintenance procedures, calibration requirements, and spare parts lists.

General Assumptions:
• Budget is based upon a 24-month effort.
• Budget assumes construction office trailer to be provided by others. • Escalation of 5% has been included in the project budget.

Agenda Item No: 8.b.

MEETING DATE/TIME: 6/19/2024

ITEM NO: 2024-279

AGENDA SUMMARY REPORT
SUBJECT: Report of Agreement with Hildebrand Consulting LLC in the Amount of $43,800 for Specialized Utility Financial Analysis for the Water and Sewer Utilities, and Approval of a Corresponding Budget Amendment.

DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:

1. Hildebrand Consulting - Specialized Financial Analysis 2223-180 - Original Contract

2. Hildebrand Consulting - Specialized Financial Analysis 2223-180-Amendment 1

3. Hildebrand Consulting - Specialized Financial Analysis 2223-180-Amendment 2 Summary: Council will receive a report regarding a contract with Hildebrand Consulting LLC (Consultant) in the amount of $43,800 for specialized utility financial analysis for the water and sewer utilities.

Background: Hildebrand Consulting LLC has been a vital partner for the City, providing expert fiscal analysis and advisory services primarily focused on the City's sewer rate structure and related financial matters. The Consultant has conducted thorough evaluations of the revenue needs, ensuring the City’s sewer services are adequately funded and sustainable. Additionally, Hildebrand Consulting has performed an extensive analysis on the cost share of sewer activities with the Ukiah Valley Sanitation District (UVSD) to ensure the rates and services align with broader community goals and principles. Their expertise extends to calculating the bond debt coverage ratios, ensuring the City maintains a healthy financial standing and meets its debt obligations.

Through these comprehensive services, Hildebrand Consulting LLC has contributed significantly to the City's sewer enterprise fiscal health and financial strategic planning.

This is a reporting matter to the Council. The revised contract amount falls within the approval thresholds of the City Manager under current policy.

Discussion: The need to increase the contract amount with Hildebrand Consulting LLC arises from the necessity to conduct additional rate analysis to ensure the City's fiscal stability and service sustainability. Much of the work has already been done and covered under the existing contract amount, but additional work is needed. As the City faces evolving economic conditions, it is imperative to revisit and refine the sewer rate structure. This involves a more in-depth analysis of current and projected revenue needs, as well as assessing the financial impacts of potential rate adjustments on residents and businesses.

The contract and current amendments are attached here as Attachments 1, 2, and 3.

Recommended Action: Receive the report of an agreement with Hildebrand Consulting LLC in the amount of $43,800 for specialized utility financial analysis for the water and sewer utilities, and approve corresponding budget amendment.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: $609,365 in contractual services, 52100

PROPOSED BUDGET AMOUNT: $609,365. Budgetary savings will be used to fund this increased encumbrance.

FINANCING SOURCE: Budget savings in the current fiscal year 2023-24 PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU 2223-180
COORDINATED WITH: Purchasing
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

COU C#2223-180

AGREEMENT FOR

PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 23rd day of March, 2023 (“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Hildebrand Consulting, a Limited Liability Company and in good standing under the laws of the state of California, hereinafter referred to as "Consultant".

RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to specialized financial analysis for water and wastewater utilities.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement.

TERMS OF AGREEMENT

1.0 DESCRIPTION OF PROJECT

1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").

2.0 SCOPE OF SERVICES

2.1 As set forth in Attachment "A".

2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement.

3.0 CONDUCT OF WORK

3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation.

4.0 COMPENSATION FOR SERVICES

4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $20,000. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment A, which shall include all indirect costs and expenses of every kind or nature, except direct Attachment 1

4.2 4.3

4.4 5.0

5.1 COU C#2223-180
expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment A. Consultant shall complete the Scope of Work for the not-toexceed guaranteed maximum, even if actual time and expenses exceed that amount.

Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement.

Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1.

Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed.

ASSURANCES OF CONSULTANT
Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose.

It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.

Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City.

Consultant shall pay all estimated and actual federal and state income and selfemployment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit.

Attachment 1

5.2 6.0

6.1 COU C#2223-180
Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.

Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager’s determination.

INDEMNIFICATION
Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01.

2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.

3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

Attachment 1

COU C#2223-180

3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.

4. Errors and Omissions liability: $1,000,000 per occurrence.

C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement.

Attachment 1

COU C#2223-180

3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend one year from date of final approved invoice for this project.

4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.

F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted.

All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium.

G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1.

6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City.

Attachment 1

COU C#2223-180
“Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses.

References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors.

7.0 CONTRACT PROVISIONS

7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".

All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City.

7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County.

7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties.

7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect.

7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing.

7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent.

7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself.

7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services Attachment 1

7.9 8.0
COU C#2223-180
performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract.

Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.

NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows:

CITY OF UKIAH HILDEBRAND CONSULTING, LLC
DEPT. OF FINANCE 3378 GUIDO STREET
300 SEMINARY AVENUE OAKLAND, CA 94602
UKIAH, CALIFORNIA 95482-5400

9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:

HILDEBRAND CONSULTING, LLC
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________
IRS IDN Number

CITY OF UKIAH
BY: ____________________
Date

CITY MANAGER
ATTEST
____________________
CITY CLERK Date
Mar 29, 2023 Kristine Lawler (Mar 30, 2023 07:47 PDT)
Kristine Lawler Mar 30, 2023
Attachment 1

March 21, 2023
Dan Buffalo
City of Ukiah
300 Seminary Ave
Ukiah, CA, 95482
Subject: Proposal for Specialized Utility Financial Analysis Dear Mr. Buffalo,
In response to your recent request, Hildebrand Consulting, LLC is pleased to submit this proposal to provide the City of Ukiah with specialized financial analysis for water and wastewater utilities. The City and several neighboring water and wastewater utilities are currently in discussions regarding potential regional solutions for water and wastewater utility services. These discussions are facilitated with financial information and analysis that allows each agency to better understand the financial implications of various collaboration models.

Hildebrand Consulting is uniquely positioned to help the City with the requested financial analysis, having been engaged with a number of regional utilities since 2019, including the City of Ukiah, Ukiah Valley Sanitation District, Redwood Valley County Water District, Willow County Water District, Millview County Water District, Russian River Flood Control and Water Conservation Improvement District, and the Upper Russian River Water Agency. Our scope of work has included water and sewer financial plans and rate studies. These projects have also given us a peripheral understanding of other regional utilities, such as Calpella County Water District and Rogina Water Company.

The scope of services for this engagement may include, but are not limited to:
1) Specialized financial analysis of City water services and neighboring water districts. 2) Other specialized financial analysis as requested.

We propose to work at the City’s direction for a total not-to-exceed amount of $20,000 ($10,000 for the first task and $10,000 for the second task). It is our practice to bill clients monthly for actual time. We haven’t anticipated any billable expenses for this project. Mark Hildebrand’s hourly billing rate is $230.

Hildebrand Consulting appreciates the opportunity to be of service to the City of Ukiah and the regional utilities. Please let me know if you have any questions about this proposal letter.

Sincerely,
Mark Hildebrand
Hildebrand Consulting, LLC
[email protected]
510-316-0621 (m)
www.hildebrandconsulting.com
ATTACHMENT 1
Attachment 1

COU 2223-180-A1

CITY OF UKIAH
AMENDMENT NO. 1
TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN
HILDEBRAND CONSULTING and THE CITY OF UKIAH
This Amendment No. 1, entered on September 20, 2023, revises the Agreement for Professional services dated March 23, 2023 between the City of Ukiah and Hildebrand Consulting, for professional consulting services relating to specialized financial analysis for water and wastewater utilities.

This Amendment No. 1 adds an additional 60 hours and $13,800. This revises the total, not-to-exceed amount to $33,800.

Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect.

IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:

CONSULTANT
BY: DATE:

PRINT NAME:

CITY OF UKIAH
BY: DATE:

SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:

KRISTINE LAWLER, CITY CLERK
Oct 5, 2023 Kristine Lawler (Oct 5, 2023 13:02 PDT)
Kristine Lawler Oct 5, 2023
Attachment 2

COU 2223-180

CITY OF UKIAH
AMENDMENT NO. 2
TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN
HILDEBRAND CONSULTING and THE CITY OF UKIAH
This Amendment No. 2, entered on May 20, 2024, revises the Agreement for Professional services dated March 23, 2023, between the City of Ukiah and Hildebrand Consulting, for professional consulting services relating to specialized financial analysis for water and wastewater utilities.

This Amendment No. 2 adds an additional 40 hours, revises the hourly fee to $250 per hour, resulting in adding to the agreement a total of $10,000. This revises the total, notto-exceed amount to $43,800.

Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect.

IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:

CONSULTANT
BY: DATE:

PRINT NAME:

CITY OF UKIAH
BY: DATE:

SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:

KRISTINE LAWLER, CITY CLERK
5/28/24 5/28/24
Attachment 3

Agenda Item No: 8.c.

MEETING DATE/TIME: 6/19/2024

ITEM NO: 2024-300

AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Identifying the Proposed Project List for SB1: Road Repair and Accountability Act for Fiscal Year 2024/2025.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:

1. 2024-2025 Estimate Revenue

2. 24-25 Resolution rev 6-19-24
Summary: City Council will consider adopting a resolution to identify the proposed project list for the 2024/2025 SB1: Road Repair and Accountability Act.

Background: With the adoption of Senate Bill 1 - The Road and Repair and Accountability Act (SB1) - into law, local agencies are required to submit a list of projects using the estimated funding amount identified as the Road Maintenance Rehabilitation Account (RMRA). The City of Ukiah's estimated RMRA funding amount is $430,036.00, which can be found in Attachment 1.

Discussion: As a condition of receiving RMRA funding, agencies are required to select a project or projects through a City resolution (Attachment 2), which Council is being asked to adopt, and submit a copy of the resolution to CalTrans. The first of the two proposed projects is the continued construction of the Urban Core Rehabilitation Project. RMRA funds would be used towards street reconstruction, multimodal improvements and ADA/pedestrian enhancements. The second project would be the Rail Trail Phase - 4 funds, which would be used in part to install traffic crossings (Commerce and Norgard), trail paving and other bike/pedestrian features.

Recommended Action: Adopt resolution identifying the proposed project list for SB1: Road Repair and Accountability Act for Fiscal Year 2024/2025.

BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Road Maintenance and Rehabilitation Account PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Tim Eriksen, Director of Public Works DIVERSITY-EQUITY INITIATIVES (DEI): Goal 5 – Instill diversity, equity, and inclusion as essential core elements of policy-making, accountability, and delivery of City services.

CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to automobiles.

GENERAL PLAN ELEMENTS (GP):GP-A2 - Economic Development Element, GP-A3 - Mobility Element

Local Streets and Roads - Projected Revenues
Based on State Dept of Finance statewide 2023-24 2024-25Estimated May 2024 Hwy Users Tax Road Mntnc TOTAL Hwy Users Tax Road Mntnc TOTAL Account Rehab Acct Account Rehab Acct

MADERA COUNTY
CHOWCHILLA 468,016 514,426 982,443 523,101 499,706 1,022,807 MADERA 1,592,866 1,733,169 3,326,036 1,762,693 1,700,720 3,463,413County of Madera 6,908,817 7,366,888 14,275,705 7,011,841 7,871,305 14,883,146 Total Cities & County: Madera 9,156,412 9,427,771 18,584,183 9,297,634 10,071,731 19,369,365

MARIN COUNTY
BELVEDERE 51,498 64,871 116,368 65,891 54,985 120,875CORTE MADERA 291,467 247,301 538,768 296,365 264,046 560,411 FAIRFAX 217,985 184,111 402,097 221,631 196,578 418,209 LARKSPUR 371,517 317,089 688,606 377,797 338,559 716,356 MILL VALLEY 342,534 400,705 743,239 407,488 365,728 773,216 NOVATO 1,289,022 1,490,875 2,779,897 1,516,403 1,376,302 2,892,705ROSS 70,769 56,640 127,410 71,891 60,475 132,367SAN ANSELMO 363,281 309,909 673,190 369,419 330,893 700,311 SAN RAFAEL 1,723,541 1,491,860 3,215,401 1,753,086 1,592,874 3,345,960SAUSALITO 204,741 172,565 377,306 208,158 184,249 392,408 TIBURON 260,751 221,395 482,146 265,135 236,385 501,521 County of Marin 6,352,414 5,408,538 11,760,952 6,453,813 5,778,865 12,232,678 Total Cities & County: Marin 11,812,919 10,092,462 21,905,381 12,007,077 10,779,939 22,787,016

MARIPOSA COUNTY
County of Mariposa 2,221,488 2,053,442 4,274,930 2,075,202 2,373,595 4,448,797

MENDOCINO COUNTY
FORT BRAGG 203,551 171,328 374,879 206,949 182,929 389,877 POINT ARENA 11,158 18,614 29,772 18,835 11,914 30,749
UKIAH 471,332 402,765 874,096 479,318 430,036 909,354
WILLITS 143,607 120,000 263,607 145,986 128,125 274,111 County of Mendocino 4,915,221 5,121,219 10,036,440 4,988,423 5,471,874 10,460,297 Total Cities & County: Mendocino 5,752,325 5,826,470 11,578,795 5,839,512 6,224,878 12,064,389

MERCED COUNTY
ATWATER 770,187 859,413 1,629,600 874,003 822,337 1,696,340 DOS PALOS 140,546 161,657 302,203 164,319 150,062 314,381 GUSTINE 147,435 169,247 316,682 172,040 157,417 329,458 LIVINGSTON 345,833 388,849 734,682 395,400 369,250 764,650 LOS BANOS 1,148,501 1,276,249 2,424,750 1,298,006 1,226,266 2,524,272MERCED 2,420,842 2,185,952 4,606,794 2,462,251 2,333,964 4,796,215County of Merced 9,605,068 9,869,238 19,474,306 9,750,843 10,544,994 20,295,837 Total Cities & County: Merced 14,881,326 14,607,692 29,489,018 15,116,863 15,604,290 30,721,153 May 2024 CaliforniaCityFinance.com Page 9 of 21
ATTACHMENT 1

ATTACHMENT 2
REV 6-19-24

RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $430,036 in RMRA funding in Fiscal Year 2024- 25 from SB 1; and
WHEREAS, this is the eighth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate streets and roads, add active transportation infrastructure throughout the City this year and similar projects into the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City streets and roads are in an “poor” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “fair” condition; and

WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets

ATTACHMENT 2
REV 6-19-24

infrastructure, and using cutting-edge technology, materials and practices and increasing the viability of multimodal transportation options within the City.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Ukiah, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues:

Project Title: Rail Trail – Phase 4
Project Description: Bike and pedestrian trail.

Project Location: Commerce Drive to Plant Road.

Estimated Project Schedule: Start (07/24)– Completion (12/24) based on the component being funded with RMRA funds.

Estimated Project Useful Life: 20 years.

3. The following previously proposed and adopted projects may also utilize Fiscal Year 2024- 25 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Project Title: Urban Core Rehabilitation and Transportation Improvement Project Project Description: Street reconstruction, complete streets infrastructure and multimodal transportation improvements.

Project Location: Main Street, Gobbi Street and Perkins Street.

Estimated Project Schedule: Start (04/24)– Completion (06/25) based on the component being funded with RMRA funds.

Estimated Project Useful Life: 20 years.

PASSED AND ADOPTED this 19th day of June 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Josefina Dueñas, Mayor
ATTEST:

Kristine Lawler, CMC/City Clerk

Agenda Item No: 8.d.

MEETING DATE/TIME: 6/19/2024

ITEM NO: 2024-301

AGENDA SUMMARY REPORT
SUBJECT: Approval of Notice of Completion for the Electric Utililty Fire Mitigation Undergrounding Project, Specification No. 23-08, and Approve Final Payment of the 5% Retention to ARB, Inc.

DEPARTMENT: Electric Utility PREPARED BY: Diann Lucchetti, Administrative Secretary PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:

1. ARB Inc. Contract 2324-084 - Ukiah Electric Fire Mitigation UG Proj

2. ASR and Attachs CO No. 4

3. Notice of Completion-ARB
Summary: Council will consider approving the Notice of Completion for the Electric Utililty Fire Mitigation Undergrounding Project, Specification No. 23-08, and approve final payment of the 5% Retention to ARB, Inc.

Background: On February 11, 2022, the California Office of Emergency Services (CalOES) approved Hazard Mitigation Grant Program (HMGP) funds for the City of Ukiah in the amount of $3,613,567. The fundamental mitigation goal of the grant is to reduce the impact of wildland fire on Ukiah’s critical electric power infrastructure through the implementation of hazardous fuel reduction activities and undergrounding vulnerable overhead lines. The HMGP grant covers 75% of the total project cost and the Electric Utility covers the remaining 25% of the project cost.

On June 21, 2023, the City Council adopted the plans and specifications for the Ukiah Electric Utility Fire Mitigation Undergrounding Project. The project consisted of boring, trenching, backfilling, compacting, and installing underground conduits for 12 kV primary conductor in three areas on the western side of the city of Ukiah. On August 2, 2023, the Ukiah City Council awarded a contract to ARB Inc. (Attachment 1) in the amount of $1,958,740.78.

Discussion: The contracted work was completed by the contractor in conformance with the approved plans and specifications on June 6, 2024. The original contract amount, based on estimated quantities, was $1,958,740.78. On October 18, 2023, Council approved a Change Order No. 4 (Attachment 2) to underground the primary conductor on Clay and Jones Streets in the amount of $1,568,627.45. The Electric Utility was unsuccessful in obtaining easements from property owners on Jones Street and the change order was executed only for Clay Street in the amount of $1,051,294.04. Actual quantities and change orders resulted in a revised total contract amount of $3,541,048.98. The 5% retention payment will be made to the contractor after 35 days from the date of the Notice of Completion (Attachment 3) is filed with the County Recorder.

Recommended Action: Approve Notice of Completion for the Electric Utililty Fire Mitigation Undergrounding Project, Specification No. 23-08; Approve Final Payment of the 5% Retention to ARB, Inc.; and direct the City Clerk to file the Notice of Completion with the County Recorder.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 80126100.80230.18260; $4,750,000 PROPOSED BUDGET AMOUNT: N/A

FINANCING SOURCE: Series 2022 Electric Revenue Bonds with 75% being reimbursed through the Hazard Mitigation Grant Program.

PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2324-084
COORDINATED WITH: Cindy Sauers, Electric Utility Director DIVERSITY-EQUITY INITIATIVES (DEI):N/A
CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emissions by preventing fires.

GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element, GP-A6 - Safety Element.

Attachment 1

Agenda Item No: 8.d.

MEETING DATE/TIME: 10/18/2023
ITEM NO: 2023-3088

AGENDA SUMMARY REPORT
SUBJECT: Approve Change Order #4 to Contract #2324-084 with ARB, Inc to Underground the Primary Electrical Conductor on Clay Street and Jones Street as Part of the Fire Mitigation Undergrounding Project.

DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:

1. Contract 2324-084 - ARB Inc

2. Clay and Jones Sts Dwgs

3. ARB Clay and Jones St Bid Sheet - Signed
Summary: Staff is requesting approval from the City Council for a change order to complete the undergrounding of the primary electrical conductor on Clay Street and Jones Street as part of the Wildfire Mitigation Undergrounding project, in the amount of $1,568,627.45.

Background: In 2019, the Electric Utility sought grant funding for wildfire mitigation purposes in response to California Senate Bill 901, signed into law in 2018, requiring publicly- owned utilities to operate electrical lines and equipment in a manner that will minimize the risk of wildfire posed by those electrical lines and equipment." The Utility proposed a project that included an underground portion and a vegetation management portion. Cost estimates were developed and submitted as part of the grant application.

On Februray 11, 2022, The California Office of Emergency Services (CalOES) approved Hazard Mitigation Grant Program (HMGP) funds for the City of Ukiah in the amount of $3,613,567. The goal of the grant is to reduce the impact of wildland fire on Ukiah's critical electric power infrastructure through the implementation of hazardous fuel reduction activities and the undergrounding of vulnerable overhead lines. The HMGP covers 75% of the total project cost and the Electric Utility will cover the remaining 25% using Series 2022 Electric Revenue Bonds.

When the original cost estimates were developed in 2019, construction and material costs were significantly lower. Prior to going out to bid in 2023, the Utility was facing up to 40% higher costs for materials and contract labor. As a result, it was estimated that only a portion of the undergounding would be able to be funded.

On June 27, 2023, the City distributed the plans and specifications to the required bidders' exchanges, and sealed proposals were received and opened by the City Clerk on July 25, 2023. Bids were received from five contractors. On August 2, 2023, Council awarded the Electric Utility Fire Mitigation Undergrounding Project, in the amount of $1,958,740.78, to ARB, Inc. Because the awarded bid was significantly lower than anticipated, it was determined that the remaining two areas, Clay Street and Jones Street, could be completed.

Discussion: General locations were provided to CalOES as part of the original grant application and included Clay Street, between Pine St. and Mary Lane as well as Jones Street, between Oak St. and McPeak. Following execution of the contract (Attachment #1), Staff solicited a quote from ARB, Inc for the remaining two areas of undergrounding. See Attachment #2 for project drawings. ARB, Inc. submitted a quote and agreed that the remaining areas could be completed for the same line item costs as bid for the original (see Attachment #3). Three change orders have been executed with ARB, two resulting from the

MH 4/3/24: Please note due to the timing of this ASR and work the PM S.Bozzoli was doing, this actually became CO 5. Also, the amount of the CO was reduced after Council approval to $1,051,294.04.

Attachment 2

need to move equipment locations due to easement issues, and one to allow them to solicit location services for sewer and water laterals which are not identified by the City.

Staff is requesting approval of Change Order #4 to Contract 2324-084 with ARB, Inc. to underground the primary conductor on Clay Street and Jones Street as part of the Wildfire Mitigation Underground Project for the amount of $1,568,627.45.

Recommended Action: Approve Change Order #4 to Contract 2324-084 with ARB, Inc to underground the primary conductor on Clay Street and Jones Street as part of the Wildfire Mitigation Underground Project in the amount of $1,568,627.45.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 80126100.80230.18260; $4,750,000 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Series 2022 Electric Revenue Bonds with 75% being reimbursed through the Hazard Mitigation Grant Program
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Contract #2324-084 COORDINATED WITH: Sage Sangiacomo, City Manager; Mary Horger, Financial Services Manager; Jim Robbins, Grants Manager
DIVERSITY-EQUITY INITIATIVES (DEI):N/A
CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emissions by preventing fires.

GENERAL PLAN ELEMENTS ( GP): GP-A6 - Safety Element
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W.O.

GRID
SCALE
DWG. No.

SHEET of
13 1 4
APPROVED BY: TITLE:

AS BUILT
1" = 20'

DATE CHECKEDDESIGNED DRAWN
AMS3/ 30/ 20 AMS
No. BYREVISIONS APPDCKDBYDATE DSG.

UNDERGROUND PROJECT

JONES ST - MCPEAK TO OAK

UNDERGROUND PROJECT -

JONES ST - MCPEAK TO OAK
NOT TO SCALE.

THEN DRAWING IS
NOT MEASURE 1"

IF THIS BAR DOES

ELECTRIC UTILITY DEPARTMENT
UkiahELECTRI City of
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IL I T Y
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THE PLACEMENT OF BOXES/ VAULTS AND CONDUITS AS SHOWN
ON PLANS ARE FOR RECOMMENDED INSTALL ONLY. IT IS THE

RESPONSIBILITY OF THE CONTRACTOR TO VERIFY THE CORRECT
LOCATION AND DEPTH WITH APPROPRIATE AGENCIES. NEITHER

UTILITY DESIGN SERVICES LLC NOR THE DESIGNER ASSUME ANY RESPONSIBILITY FOR FINAL INSTALLATION.
1) CONFORM TO THESE SPECIFICATIONS AND REQUIREMENTS OF THE CITY ENGINEER. 2) COMPACTION: CONFORM TO SECTION 19-5, "COMPACTION" OF CALTRANS STANDARD SPECIFICATIONS, THESE PLANS, AND REQUIREMENTS OF THE CITY ENGINEER. CONTRACTOR TO PROVIDE INDEPENDENT MATERIALS AND COMPACTION TESTING.
3) AGGREGATE SUBBASE: CLASS 3. CONFORM TO SECTION 25, "AGGREGATE SUBBASES", OF CALTRANS STANDARD SPECIFICATIONS. SUBJECT TO CITY ENGINEER'S INSPECTION AND APPROVAL, REUSE EXITING SURFACING AND AGGREGATE BASE. CRUSH A.C. PAVEMENT FOR REUSE AS REQUIRED. IF EXISTING MATERIAL IS INSUFFICIENT IN QUALITY OR QUANTITY USE CLASS 2 AGGREGATE SUBBASE.
4) AGGREGATE BASE: CLASS 2, CONFORM TO SECTION 26, "AGGREGATE BASES", OF CALTRANS STANDARD SPECIFICATIONS. 5) ASPHALT CONCRETE: TYPE B. CONFORM TO SECTION 39, "ASPHALT CONCRETE", OF CALTRANS STANDARD SPECIFICATIONS.
6) FOG SEAL COAT: CONFORM TO SECTION 37, "BITUMINOUS SEALS", OF CALTRANS STANDARD SPECIFICATIONS. 7) CONCRETE: CLASS B. CONFORM TO SECTION 90, "PORTLAND CEMENT CONCRETE", OF CALTRANS STANDARD SPECIFICATIONS.
8) TRAFFIC STRIPES: CONFORM TO SECTION 84, "TRAFFIC STRIPES AND PAVEMENT MARKINGS", OF CALTRANS STANDARD SPECIFICATIONS.
9) ANY SIDEWALK REMOVAL AND REPLACEMENT SHALL BE DONE TO SCORE LINES. 10) TRENCH WIDTH TO BE 24" IN THE STREET AND 12" FOR RESIDENTIAL SERVICE UNLESS OTHERWISE SPECIFIED. DEPTH TO VARY DEPENDING ON CONDUIT SIZE AND CLEARANCE.
11) TWELVE INCHES OF SEPARATION MUST BE KEPT BETWEEN ELECTRIC AND ALL OTHER UTILITIES.

TRENCH DETAILS

IN ROADWAY NOT IN ROADWAY

CURB & SIDEWALK SECTION
A. CONTRACTOR TO FURNISH AND/OR INSTALL:

1. All trenching, backfill and compaction per City Specifications. Construction work shall be done according to applicable rules and regulations.

2. Clean sand shall be used to backfill to a minimum of 3 in. above conduit( s) when a single layer of conduit is placed. Slurry cement per Caltrans Specification 19.3.02E shall be used when more than one conduit layer is present or conduits are placed in spacers.

3. All conduit, see Conduit Table A. Including all stubs for future.

4. Remove and replace existing asphalt concrete and sidewalk as required to install conduits and related equipment.

5. Prove and install pull line (Mule Tape - 2500 lbs., 3 4" polyester) in all conduit.

6. Exact grade and location for all equipment:
a. Padmount transformer box pad (installation only) Specification 922 5402 & 317 2425 (4) b. Primary Pedestal enclosure box pad (installation only) Specification # 922 5405 & 317 2431 c. Grounding per Electrical Construction Standard 314 1007 at each primary vault, primary junction box and grounding per Electrical Construction Standard 314 1008 at each transformer pad, primary pedestal enclosure, primary riser and each location otherwise noted on plans. d. Secondary electric boxes (installation only)
e. Bumper posts per City of Ukiah Specification 326 1503. f. Retaining wall per City of Ukiah Specification 311 3025 B. CITY OF UKIAH TO SUPPLY THE FOLLOWING MATERIALS AND SERVICES:

8. Conductor, terminations, equipment and labor necessary to convert the existing overhead system to an underground system.

9. Answer questions regarding the drawing, specifications and locations of all electrical substructures.

10. Inspection of all electrical substructures prior to backfill.

11. Padmount transformer box pad(s) (material only).

12. Primary pedestal enclosure box pad(s) (material only).

13. Secondary services boxes (material only).

CONSTRUCTION NOTES:
a. Electrical substructures including conduit and grounding shall be inspected by the UEUD for proper installation prior to backfill of any excavation. You may call the UEUD at (707) 467-5775 to schedule inspection. The Contractor shall notify the UEUD 48 hours in advance of any inspection to be performed outside the normal workday ( Monday through Thursday) b. Contractor to be responsible for condition of all substructures ( for example, trench settlement, damaged substructures, etc.) until one year after the date of completion of project. c. Contractor shall do no excavating until all utility agencies have been given the opportunity to mark their facilities in the field. d. Contractor shall pothole all underground utilities locations to determine exact depth prior to trenching. e. All landscape shall be returned to its original condition, or better; including repairs of all water lines that were removed due to construction.
f. All road closures must be approved by the City of Ukiah 72 hours in advance. g. Existing utilities are shown in approximate locations based on available records. Service laterals are not indicated.

However it is the Contractor's responsibility to determine actual vertical and horizontal alignments of any and all utilities in the vicinity of the work area prior to any work being performed and shall adjust the depth of the new utilities to clear as directed by the Engineer. The City of Ukiah and the Engineer assume no responsibility for underground obstructions that may be encountered.
h. Any damages to City or other utilities caused by project operations shall be the contractor's responsibility. Contractor must repair all disturbed or damaged conduit regardless if the conduit appears abandoned. i. Caution shall be exercised when digging within the dripline of any tree. Roots larger than 2 inches shall not be cut without permission from the Engineer. In the event that a tree root larger than 2 inches needs to be removed, the root pruning shall be performed by a City approved licensed arborist only. Contact the City Public Works Department for a list of approved arborists.
j. Contractor shall protect and preserve City survey monuments. If not possible contractor shall coordinate 10 days in advance with City of Ukiah for referencing of existing monuments prior to work in the area. If monument(s) are disturbed contractor shall reconstruct per City Standards.
k. Contractor shall notify all customers within the construction zone of proposed work schedule at the start of project. l. Contractor shall notify all customers 48 hours in advance of any construction or disruption of traffic flow impacting the property and any driveway closures.
m. Contractor shall remove and replace sidewalk and concrete planter strips to the nearest transverse score mark on both sides as required by the Engineer for conduit installations.
n. All trenches shall be backfilled and compacted per City Specifications. o. Trench depth and location may have to be adjusted in the field to avoid existing facilities. p. All conduit shall be proved with the appropriate size mandrel to match conduit size and must be acceptable to the UEUD.

Conduit shall be free of dirt, rocks or other obstructions which could prevent, hinder or harm the installation of electric cable. q. Mule Tape shall be installed in all conduits ( electric, phone & cable). The open end of all conduits must be protected in a manner that prohibits dirt or debris from entering.
r. Maximum deflection of a 20' section of conduit shall be 5” unless pre-made bends are used. s. Standard interlocking conduit spacers that provide a separation of 2" (min) between conduit shall be used, where specified.

Spacers shall be spaced 5' apart (max.) or where conduit transitions are made. Provisions must be made ahead of time to keep conduit from floating during slurry pour.
t. The ends of all stub conduits shall be securely capped. All trenching of electrical conduit shall have tracer tape installed above electrical conduit.
u. The City of Ukiah Electric Utility Department will assist the contractor with the installation of all conduit into any energized equipment ( vaults, pads or boxes). Customer service outage time should be held to a minimum and shall not exceed one working day. All outages shall be coordinated with the City of Ukiah Electric Department.

CONSTRUCTION RESPONSIBILITIES

CONDUIT TABLE A
Size Electric Cable TV Phone
Co
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d
u
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t
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n
T
r
e
n
c
h
1 Mi
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i
m
u
m
Ra
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9 0
El
b
o
w
s
1" 18" 18"-
2" 24" 24" 60"
3" 36" 24"-
4" 36"- 60"
6" 48"--
Conduit Type All PVC 402PVC 40 PVC 40
Fittings Type All
TC- 3
Long Line Couplings
Standards All
NEMA TC- 2 UL
651
UL 514B
Color All Gray White Gray or White
Marking All " CATV" Every 5'
St
r
e
e
t
l
i
g
h
t
Bo
r
i
n
g
Co
n
d
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i
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3 Conduit Type 1" HDPE Smoothwall Sch 40 N/ A N/ A
Standards All
NEMA TC 7
ANSI D1248

N/ A N/ A
Color All Gray N/ A N/ A

1. Conduits shall be joined using a medium body, clear, electrical conduit PVC solvent cement approved by the UEUD.

2. Risers locations to be schedule 80 elbows and conduit. Conduit shall be stubbed 6" above ground level and mounted per spec 311 2007.

3. Conduit shall be installed by horizontal directional drilling ( boring). Conduit shall be equipped with SILICORE® inner lining or approved equivalent system for ease of installing conductor. Conduit shall be continuous - couplings or joints are not permitted except couplings may be used immediately adjacent to streetlight foundations, junction boxes and /or power sources for connection of a schedule 40 elbow to the HDPE conduit. Couplings shall be of the compression type.

JONES ST NTS
VARIES
Attachment # 2
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AC 1382
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AC647

37.5 CP
13MCP E K 0 7
13JONES01
13OAK
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13JON E S 0 2
13JONES03
13JON
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CA

37.5 CA
75 M
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JONES ST
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NEW PRI
RISER
1-P4'' 1-P4'' 1-P4'' 1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1 P
4 1- P4''
1- P4''
1- P4''
1-S4'' 1-S4'' 1-S4'' 1-S4''
1 P
4 1- P4'' 1-P4'' 1- P4'' 1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
Dwy
Dwy
BIG
TREE
1-S4''
1-S4''
1-S4''
1-S4''
1-S4''
1-S4''
1-4" SEC
RISER
1-4" SEC
RISER

PRI TO SOUTH
POLE 13MCPEK08

PRI & SEC TO

NORTH POLE
13MCPEK06
13-N15
13-N14
M
A
T
C
H
L
I
N
E
A
A
S
H
T
3 O
F
4 W.O.

GRID
SCALE
DWG. No.

SHEET of
13 2 4
APPROVED BY: TITLE:

AS BUILT
1" = 20'

DATE CHECKEDDESIGNED DRAWN
AMS8/ 14/ 20 AMS
NOT TO SCALE.

THEN DRAWING IS
NOT MEASURE 1"

IF THIS BAR DOES
No. BYREVISIONS APPDCKDBYDATE DSG.

SCALE 1
20 UNDERGROUND PROJECT

JONES ST - MCPEAK TO OAK
PAD XFMR 13-N14
INSTALL 37.5 KVA 120/240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" PRIMARY CONDUIT TO RISER POLE 13MCPEK07.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13JONES02.

INSTALL 1-4" PRIMARY CONDUIT TO PAD XFMR 13-N15.

PAD XFMR 13-N15
INSTALL 75 KVA 120/240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13JONES03.

INSTALL 1-4" PRIMARY CONDUIT TO PAD XFMR 13-N16 (SHEET 3 OF 4).

RISER LOCATION
POLE 13MCPEK07 NTS RISER LOCATION
POLE 13JONES02 NTS

RISER LOCATION
POLE 13JONES03 NTS

EACH TRENCH LOCATION WILL

BE DETERMINED AFTER ALL

UNDERGROUND UTILITIES HAVE

BEEN MARKED AND LOCATED
13M C
P
E
K
0 7
MR
ÄN
Ä PTK
MR
ÄN
MR
ÄN
MR
ÄN
PED
ÄN
MR
ÄN
MR
ÄN
Ä PTK
13DO
R
A
S
1 0
Ä PTK
Ä PTK
Ä PTK
Ä PTK
Ä PTK
Ä PTK

PRIMARY CONDUIT DIAGRAM
NTS

JONES ST
MC
P
E
A
K
S
T
OA
K
P
A
R
K
A
V
E
S
S
P
RI
N
G
S
T
S
D
O
R
A
S
T

JONES ST

JONES ST
JONES
ST
JONES
ST
13DO
R
A
S
1 0

SECONDARY CONDUIT DIAGRAM
NTS

JONES ST
MC
P
E
A
K
S
T
OA
K
P
A
R
K
A
V
E
S
S
P
RI
N
G
S
T
S
D
O
R
A
S
T

JONES ST
JONES
ST
JONES ÄN ST
ÄN
ÄN
ÄN
ÄN
ÄN
13JO N
E
S
0 2
1- 4" Sec
13JO N
E
S
0 3
1- 4" Sec
13JO N
E
S
0 5
1- 4" Sec
13JO N
E
S
0 6
1- 4" Sec
13JO
N
E
S
1 0
1- 4" Sec
13JO
N
E
S
0 3
1-4" Sec

ELECTRIC UTILITY DEPARTMENT
UkiahELECTRI City of
C
U

TI L I T Y
C
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402 of 596
CA1576
50 CP
208Y/120
T692
300
LF
1-P4''
1-P4''
1-P4'' 1-P4''
13S
P
R
G
S
1 2
13JONES05
13JO
N
E
S
0 6
13JON
E S 0 7
13JON
E S 0 8
CA
50 13-
15 S
S
P
R
I
N
G
S
T

JONES ST
S
S
P
R
I
N
G
S
T
17 5A
2 - ACSR 4 CU
1 P
4 1-P4''
1-P4''
1- P4''
1- P4''
1-P4''
1-P4'' 1-P4''
1-P4'' 1-P4''
1-P4''
1 P
4 1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1- P4''
1- P4''
1- P4''
1- P4''
1- P4''
1- P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1- P4''
1- P4''
1- P4''
1-4" SEC
RISER
CA
50 1-4" SEC
RISER
13-N17
13-N16
ADD N.O.

W.O.

GRID
SCALE
DWG. No.

SHEET of
13 3 4
APPROVED BY: TITLE:

AS BUILT
1" = 20'

DATE CHECKEDDESIGNED DRAWN
AMS8/ 14/ 20 AMS
No. BYREVISIONS APPDCKDBYDATE DSG.

SCALE 1
20 UNDERGROUND PROJECT

JONES ST - MCPEAK TO OAK
M
A
T
C
H
L
I
N
E
A
A
S
H
T
2 O
F
4 M
A
T
C
H
L
I
N
E
B
B
S
H
T
4 O
F
4 PAD XFMR 13-N16
INSTALL 50 KVA 120/ 240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13JONES05.

INSTALL 1-4" PRIMARY CONDUIT TO PAD XFMR 13-N17.

PAD XFMR 13-N17
INSTALL 50 KVA 120/ 240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13JONES06.

INSTALL 1-4" PRIMARY CONDUIT TO PED 13-N18 ( SHEET 4 OF 4).

RISER LOCATION
POLE 13JONES05 NTS

RISER LOCATION
POLE 13JONES06 NTS

EACH TRENCH LOCATION WILL

BE DETERMINED AFTER ALL

UNDERGROUND UTILITIES HAVE

BEEN MARKED AND LOCATED
NOT TO SCALE.

THEN DRAWING IS
NOT MEASURE 1"

IF THIS BAR DOES

ELECTRIC UTILITY DEPARTMENT
UkiahELECTRI City of
C
U

TI L I T Y
C
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Y OF UKI
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18 0
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Page

403 of 596
BA 2219
25 13JONES09
13JONES
10 13DORAS10
CA

37.5 S
D
O
R
A
S
T
S
D
O
R
A
S
T

JONES ST
13-N18
PED
17 10A
2 - ACSR
1Ø TAP
A
C
A
C
CAB
1 P
4 1- P4''
1-P4''
1- P4''
1-P4''
1 P
4 1-P4''
1- P4''
1-P4''
1- P4''
1-P4''
1-P4''
1- P4''
1-P4''
1- P4''
1-P4''
1- P4''
1-P4''
1-P4''
1- P4''
1-P4''
1- P4''
1-P4''
1- P4''
1-P4''
1 P
4 No Sidewalk
1-P4''
1-P4''
1-P4''
1-P4''
1 P
4 NEW 4"

PRI RISER
Dwy
Sidewalk
Sidewalk
Sidewalk
Sidewalk
Sidewalk
Sidewalk
Sidewalk
1-4" SEC
RISER
1- P4''
1-P4'' 1- P4''
1-P4''
BA2219
25 PRI & SEC TO NORTH
POLE 13DORAS09

PRI & SEC TO

SOUTH POLE
13DORAS11

NEED TO

RELOCATE
XFMR
13-N19
AC1219
75 CP
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
1-P4''
13JONE S 1 1
13JONES12
13JONES13
CA
50 JONES ST
S
O
A
K
S
T
Sidewalk
No
i
S
d
e
w
al
No Sidewalk k
Sidewalk
Dwy
1-P4''
1-P4''
1-P4''
1-P4''
1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4''
No Sidewalk
Sidewalk
Sidewalk
Sidewalk
Sidewalk
Sidewalk
Sidewalk
Sidewalk
Sidewalk
ADD N.O.
1-S4''
1-S4''
1-4" SEC RISER
13-N20
M
A
T
C
H
L
I
N
E
B
B
S
H
T
3 O
F
4 M
A
T
C
H
L
I
N
E
C
C
M
A
T
C
H
L
I
N
E
C
C
W.O.

GRID
SCALE
DWG. No.

SHEET of
13 4 4
APPROVED BY: TITLE:

AS BUILT
1" = 20'

DATE CHECKEDDESIGNED DRAWN
AMS8/ 14/ 20 AMS
No. BYREVISIONS APPDCKDBYDATE DSG.

SCALE 1
20 UNDERGROUND PROJECT

JONES ST - MCPEAK TO OAK

RISER LOCATION
POLE 13DORAS10 NTS

RISER LOCATION
POLE 13JONES10 NTS

RISER LOCATION
POLE 13JONES12 NTS

EACH TRENCH LOCATION WILL

BE DETERMINED AFTER ALL

UNDERGROUND UTILITIES HAVE

BEEN MARKED AND LOCATED
PED 13-N18
INSTALL 3-PHASE PED.

INSTALL 1-4" PRIMARY CONDUIT TO RISER POLE 13DORAS10.

INSTALL 1-4" PRIMARY CONDUIT TO PAD XFMR 13-N19.

PAD XFMR 13-N19
INSTALL 37.5 KVA 120/ 240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13JONES10.

INSTALL 1-4" PRIMARY CONDUIT TO PAD XFMR 13-N20.

PAD XFMR 13-N20
INSTALL 50 KVA 120/ 240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13JONES12.

NOT TO SCALE.

THEN DRAWING IS
NOT MEASURE 1"

IF THIS BAR DOES

ELECTRIC UTILITY DEPARTMENT
UkiahELECTRI City of
C
U
T

IL I T Y
C
I
T
Y OF
UKI
A
H
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7 6
18 0
M
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DOCIN
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SCALE 1
20 Page

404 of 596
W.O.

GRID
SCALE
DWG. No.

SHEET of
12 & 13
1 5
APPROVED BY: TITLE:

AS BUILT
1" = 20'

DATE CHECKEDDESIGNED DRAWN
AMS8/ 4/ 23 AMS
No. BYREVISIONS APPDCKDBYDATE DSG.

UNDERGROUND PROJECT

CLAY ST - MARY TO PINE

UNDERGROUND PROJECT -

CLAY ST - MARY TO PINE

ELECTRIC UTILITY DEPARTMENT
UkiahELECTRI City of
C
U
T

IL I T Y
C
I
T
Y OF
UKI
A
H
F
O
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7 6
18 0
M
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DOCIN
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THE PLACEMENT OF BOXES/ VAULTS AND CONDUITS AS SHOWN
ON PLANS ARE FOR RECOMMENDED INSTALL ONLY. IT IS THE

RESPONSIBILITY OF THE CONTRACTOR TO VERIFY THE CORRECT
LOCATION AND DEPTH WITH APPROPRIATE AGENCIES. NEITHER

UTILITY DESIGN SERVICES LLC NOR THE DESIGNER ASSUME ANY RESPONSIBILITY FOR FINAL INSTALLATION.
1) CONFORM TO THESE SPECIFICATIONS AND REQUIREMENTS OF THE CITY ENGINEER. 2) COMPACTION: CONFORM TO SECTION 19-5, "COMPACTION" OF CALTRANS STANDARD SPECIFICATIONS, THESE PLANS, AND REQUIREMENTS OF THE CITY ENGINEER. CONTRACTOR TO PROVIDE INDEPENDENT MATERIALS AND COMPACTION TESTING.
3) AGGREGATE SUBBASE: CLASS 3. CONFORM TO SECTION 25, "AGGREGATE SUBBASES", OF CALTRANS STANDARD SPECIFICATIONS. SUBJECT TO CITY ENGINEER'S INSPECTION AND APPROVAL, REUSE EXITING SURFACING AND AGGREGATE BASE. CRUSH A.C. PAVEMENT FOR REUSE AS REQUIRED. IF EXISTING MATERIAL IS INSUFFICIENT IN QUALITY OR QUANTITY USE CLASS 2 AGGREGATE SUBBASE.
4) AGGREGATE BASE: CLASS 2, CONFORM TO SECTION 26, "AGGREGATE BASES", OF CALTRANS STANDARD SPECIFICATIONS. 5) ASPHALT CONCRETE: TYPE B. CONFORM TO SECTION 39, "ASPHALT CONCRETE", OF CALTRANS STANDARD SPECIFICATIONS.
6) FOG SEAL COAT: CONFORM TO SECTION 37, "BITUMINOUS SEALS", OF CALTRANS STANDARD SPECIFICATIONS. 7) CONCRETE: CLASS B. CONFORM TO SECTION 90, "PORTLAND CEMENT CONCRETE", OF CALTRANS STANDARD SPECIFICATIONS.
8) TRAFFIC STRIPES: CONFORM TO SECTION 84, "TRAFFIC STRIPES AND PAVEMENT MARKINGS", OF CALTRANS STANDARD SPECIFICATIONS.
9) ANY SIDEWALK REMOVAL AND REPLACEMENT SHALL BE DONE TO SCORE LINES. 10) TRENCH WIDTH TO BE 24" IN THE STREET AND 12" FOR RESIDENTIAL SERVICE UNLESS OTHERWISE SPECIFIED. DEPTH TO VARY DEPENDING ON CONDUIT SIZE AND CLEARANCE.
11) TWELVE INCHES OF SEPARATION MUST BE KEPT BETWEEN ELECTRIC AND ALL OTHER UTILITIES.

TRENCH DETAILS

IN ROADWAY NOT IN ROADWAY

CURB & SIDEWALK SECTION
A. CONTRACTOR TO FURNISH AND/OR INSTALL:

1. All trenching, backfill and compaction per City Specifications. Construction work shall be done according to applicable rules and regulations.

2. Clean sand shall be used to backfill to a minimum of 3 in. above conduit( s) when a single layer of conduit is placed. Slurry cement per Caltrans Specification 19.3.02E shall be used when more than one conduit layer is present or conduits are placed in spacers.

3. All conduit, see Conduit Table A. Including all stubs for future.

4. Remove and replace existing asphalt concrete and sidewalk as required to install conduits and related equipment.

5. Prove and install pull line (Mule Tape - 2500 lbs., 3 4" polyester) in all conduit.

6. Exact grade and location for all equipment:
a. Padmount transformer box pad (installation only) Specification 922 5402 & 317 2425 (4) b. Primary Pedestal enclosure box pad (installation only) Specification # 922 5405 & 317 2431 c. Grounding per Electrical Construction Standard 314 1007 at each primary vault, primary junction box and grounding per Electrical Construction Standard 314 1008 at each transformer pad, primary pedestal enclosure, primary riser and each location otherwise noted on plans. d. Secondary electric boxes (installation only)
e. Bumper posts per City of Ukiah Specification 326 1503. f. Retaining wall per City of Ukiah Specification 311 3025 B. CITY OF UKIAH TO SUPPLY THE FOLLOWING MATERIALS AND SERVICES:

8. Conductor, terminations, equipment and labor necessary to convert the existing overhead system to an underground system.

9. Answer questions regarding the drawing, specifications and locations of all electrical substructures.

10. Inspection of all electrical substructures prior to backfill.

11. Padmount transformer box pad(s) (material only).

12. Primary pedestal enclosure box pad(s) (material only).

13. Secondary services boxes (material only).

CONSTRUCTION NOTES:
a. Electrical substructures including conduit and grounding shall be inspected by the UEUD for proper installation prior to backfill of any excavation. You may call the UEUD at (707) 467-5775 to schedule inspection. The Contractor shall notify the UEUD 48 hours in advance of any inspection to be performed outside the normal workday ( Monday through Thursday) b. Contractor to be responsible for condition of all substructures ( for example, trench settlement, damaged substructures, etc.) until one year after the date of completion of project. c. Contractor shall do no excavating until all utility agencies have been given the opportunity to mark their facilities in the field. d. Contractor shall pothole all underground utilities locations to determine exact depth prior to trenching. e. All landscape shall be returned to its original condition, or better; including repairs of all water lines that were removed due to construction.
f. All road closures must be approved by the City of Ukiah 72 hours in advance. g. Existing utilities are shown in approximate locations based on available records. Service laterals are not indicated.

However it is the Contractor's responsibility to determine actual vertical and horizontal alignments of any and all utilities in the vicinity of the work area prior to any work being performed and shall adjust the depth of the new utilities to clear as directed by the Engineer. The City of Ukiah and the Engineer assume no responsibility for underground obstructions that may be encountered.
h. Any damages to City or other utilities caused by project operations shall be the contractor's responsibility. Contractor must repair all disturbed or damaged conduit regardless if the conduit appears abandoned. i. Caution shall be exercised when digging within the dripline of any tree. Roots larger than 2 inches shall not be cut without permission from the Engineer. In the event that a tree root larger than 2 inches needs to be removed, the root pruning shall be performed by a City approved licensed arborist only. Contact the City Public Works Department for a list of approved arborists.
j. Contractor shall protect and preserve City survey monuments. If not possible contractor shall coordinate 10 days in advance with City of Ukiah for referencing of existing monuments prior to work in the area. If monument(s) are disturbed contractor shall reconstruct per City Standards.
k. Contractor shall notify all customers within the construction zone of proposed work schedule at the start of project. l. Contractor shall notify all customers 48 hours in advance of any construction or disruption of traffic flow impacting the property and any driveway closures.
m. Contractor shall remove and replace sidewalk and concrete planter strips to the nearest transverse score mark on both sides as required by the Engineer for conduit installations.
n. All trenches shall be backfilled and compacted per City Specifications. o. Trench depth and location may have to be adjusted in the field to avoid existing facilities. p. All conduit shall be proved with the appropriate size mandrel to match conduit size and must be acceptable to the UEUD.

Conduit shall be free of dirt, rocks or other obstructions which could prevent, hinder or harm the installation of electric cable. q. Mule Tape shall be installed in all conduits ( electric, phone & cable). The open end of all conduits must be protected in a manner that prohibits dirt or debris from entering.
r. Maximum deflection of a 20' section of conduit shall be 5” unless pre-made bends are used. s. Standard interlocking conduit spacers that provide a separation of 2" (min) between conduit shall be used, where specified.

Spacers shall be spaced 5' apart (max.) or where conduit transitions are made. Provisions must be made ahead of time to keep conduit from floating during slurry pour.
t. The ends of all stub conduits shall be securely capped. All trenching of electrical conduit shall have tracer tape installed above electrical conduit.
u. The City of Ukiah Electric Utility Department will assist the contractor with the installation of all conduit into any energized equipment ( vaults, pads or boxes). Customer service outage time should be held to a minimum and shall not exceed one working day. All outages shall be coordinated with the City of Ukiah Electric Department.

CONSTRUCTION RESPONSIBILITIES

CONDUIT TABLE A
Size Electric Cable TV Phone
Co
n
d
u
i
t
i
n
T
r
e
n
c
h
1 Mi
n
i
m
u
m
Ra
d
i
u
s
9 0
El
b
o
w
s
1" 18" 18"-
2" 24" 24" 60"
3" 36" 24"-
4" 36"- 60"
6" 48"--
Conduit Type All PVC 402PVC 40 PVC 40
Fittings Type All
TC- 3
Long Line Couplings
Standards All
NEMA TC- 2 UL
651
UL 514B
Color All Gray White Gray or White
Marking All " CATV" Every 5'
St
r
e
e
t
l
i
g
h
t
Bo
r
i
n
g
Co
n
d
u
i
t
3 Conduit Type 1" HDPE Smoothwall Sch 40 N/ A N/ A
Standards All
NEMA TC 7
ANSI D1248

N/ A N/ A
Color All Gray N/ A N/ A

1. Conduits shall be joined using a medium body, clear, electrical conduit PVC solvent cement approved by the UEUD.

2. Risers locations to be schedule 80 elbows and conduit. Conduit shall be stubbed 6" above ground level and mounted per spec 311 2007.

3. Conduit shall be installed by horizontal directional drilling ( boring). Conduit shall be equipped with SILICORE® inner lining or approved equivalent system for ease of installing conductor. Conduit shall be continuous - couplings or joints are not permitted except couplings may be used immediately adjacent to streetlight foundations, junction boxes and /or power sources for connection of a schedule 40 elbow to the HDPE conduit. Couplings shall be of the compression type.

VARIES

CLAY ST NTS
Page

405 of 596
AC128

37.5 AC1163

37.5 CP
AC1220
75 CP
6 S
O
L
A
C
C A
1Ø
T
A
P
1-P4'' 1-P4'' 1-P4'' 1-P4''
1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1
P
4 1-P4'' 1-P4'' 1-P4'' 1-P4''
1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1
P
4 1-P4''
1-P4''
1-P4''
12E
S
T
L
K
0 1
12CLYSW01
12C L Y
S W
0 2
12CL
Y
S
W
0 3
12CL
Y
S
W
0 4
13TM
P
S N 0
4 13CLYSW01
13CLY
S W 0 2
AC

37.5 AC

37.5 E)
MA
R
Y
L
N

W CLAY ST
CL
A
Y
P
L
E
A
S
T
L
I
C
K
S
T
TH
O
M
P
S
O
N
S
T

W CLAY ST
12-N2
PED
Sidewalk
SidewalkNo Sidewalk No Sidewalk No
No Sidewalk
2 - SOL
1/0 AL
1Ø TAP
5A
5 FUSE

TRANSFER EXISTING

UG PRIMARY INTO PED

NEW PRI RISER

NEW PRI RISER
No
S
i
d
e
w
a
l
k
No
S
i
d
e
w
a
l
k
1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4''
1- P
4 No
S
i
d
e
w
a
l
k
E)
Dw
y
1 P
4 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-
P
4 Dwy
1-P4'' 1-P4'' 1-P4'' 1-P4''
Sidewalk
BOW
1-4" SEC
RISER
1-S4''
1-4" SEC
RISER

INSTALL AT ECR,

FACE WEST
CONDUIT12-
1-4" PRI
N1
12-N3
W.O.

GRID
SCALE
DWG. No.

SHEET of
12 & 13
2 5
APPROVED BY: TITLE:

AS BUILT
1" = 20'

DATE CHECKEDDESIGNED DRAWN
AMS8/ 4/ 23 AMS
No. BYREVISIONS APPDCKDBYDATE DSG.

SCALE 1
20 MA
T
C
H
L
I
N
E
A
A
S
H
T
3 O
F
5 UNDERGROUND PROJECT

CLAY ST - MARY TO PINE
PAD XFMR 12-N1
INSTALL 37.5 KVA 120/ 240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 12CLYSW01.

INSTALL 1-4" PRIMARY CONDUIT TO PED 12-N2.

PED 12-N2
INSTALL 3-PHASE PED.

INSTALL 1-4" PRIMARY CONDUIT TO RISER POLE 12CLYSW02.

INSTALL 1-4" PRIMARY CONDUIT TO RISER POLE 12ESTLK01.

INSTALL 1-4" PRIMARY CONDUIT TO PAD XFMR 12-N3.

PAD XFMR 12-N3
INSTALL 37.5 KVA 120/240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 12CLYSW04.

INSTALL 1-4" PRIMARY CONDUIT TO PAD XFMR 13-N1.

POLE 13TMPSN04
INSTALL 1-4" PRIMARY RISER CONDUIT TO VAULT 13-N2.

NOT TO SCALE.

THEN DRAWING IS
NOT MEASURE 1"

IF THIS BAR DOES

ELECTRIC UTILITY DEPARTMENT
UkiahELECTRI City of
C
U

TI L I T Y
C
I
T

Y OF UKI
A
H
FO
U
NDED
1 8
7 6
18 0
M

E N DOCIN
O
C
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U N T
Y
XFMR
12-N1
PED
12-N2
XFMR
12-N3
XFMR
13-N1
PED
13-N3
1-4" Pri 1-4" Pri 1-4" Pri 1-4" Pri
1-4" Pri
1-4" Pri
CL
A
Y
P
L
TH
O
M
P
S
O
N
S
T
MC
P
E
A
K
S
T

W CLAY ST W CLAY ST W CLAY ST
PR+M# R; % 1ND7+T D+#) R# M
NTS
EA
S
T
L
I
C
K
S
T
12ES T L K 0 1
13MC P E K N E W
VLT
13-N2
13TM P S N 0 4
S
B
A
R
N
E
S
S
T
S
B
A
R
N
E
S
S
T
13BR
N S S 0 5
13BR
N S S 0 6
XFMR
13-N4
PED
13-N5
S
S
P
RI
N
G
S
T
13SP
R G S 0 7
13SP
R G S 0 8
S
S
P
RI
N
G
S
T
XFMR
13- N6
S
H
O
R
T
E
N
S
E
S
T
XFMR
13-N7
S
D
O
R
A
S
T
S
D
O
R
A
S
T
13 D
O
R
A
S
0 3
SW
13-N8
XFMR
13-N9
S
B
U
S
H
S
T
13BU

S H S N E W
XFMR
13- N10
R+SER L1%#T+1N
POLE 12CLYSW01 NTS
R+SER L1%#T+1N
POLE 13TMPSN04 NTS
R+SER L1%#T+1N
POLE 12ESTLK01 NTS
1-4" Pri 1-4" Pri 1-4" Pri 1-4" Pri 1-4" Pri 1-4" Pri
MA
R
Y
L
N
1 4
P
r
i
1-
4 P
r
i
1 4
P
r
i
1-
4 P
r
i
1-
4 P
r
i
1-
4 P
r
i
1-
6 P
r
i
1-
6 P
r
i
1-6" Pri
1-4" Pri

W CLAY ST

W CLAY ST
Page

406 of 596
AB1812

37.5 CP
AC 1383
50 12470V
AB
C
AB
C
A
C
A
B
C

7. 5M
C BA
CB A
OPE
N
WI
R
E
1-S4'' 1-S4''
1 S
4 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4''
1-P4'' 1-P4'' 1-P4''
13 B
R
N
S
S
0 5
1 3
B
R
N
S
S
0 6
13MCPEK01
13MCPEK
02 13CLYSW03 13CL Y S W 0 4
13 C
L
Y
S
W
0 5
13CLY
S W 0 6
13C
L Y
S W 0
7 13CLYSW08
13CLYSW09
13CLYS
W 1 0
13HO
P
E
S
0 2
AC

37.5 AC
50 M
C
P
E
A
K
S
T
S
B
A
R
N
E
S
S
T
OA
K
P
A
R
K
A
V
E

W CLAY ST
S
H
O
P
E
S
T

W CLAY ST
S
B
A
R
N
E
S
S
T
13-N3
PED
AL3 - 1/0 AL 3 - 4/0 AL3 - 4/0
6 CU
C A
2 6
C
U
FUSE
1-
P
4 1-
P
4 1-
P
4 1-
P
4 NEW POLE WITH

PRI RISER
1 P
4 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-
P
4 1-P4'' 1-P4'' 1-P4''
13-N2
1-P4'' 1-P4''
1-
P
4 1-P4''
1 1-
P
4 P
4 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4''
1-
P
4 1-P4'' 1-P4'' 1-P4'' 1-P4''
1 P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4''
1-
P
4 1-
P
4 NEW PRI RISER
Sidewalk
13M C
P
E
K N
E W
13BR

N S S N E W
a) 10' SIDEWALK GUY
b) RELOCATE CAP BANK
2 SPANS NORTH

NEW PRI
RISER
SET 35'

SVC POLE
BC
1014
25 AB
1151
50 1
3 B
R
N
S
S
N
E
a) NEW POLE W
b) RELOCATE

OPEN- DELTA BANK
10' SIDEWALK GUY
NEW 504
VAULT
1-P4'' 1-P4'' 1-P4''
1 P
4 20'
LEAD
NEW OH
SVC
Dwy
1-4" SEC
RISER
1-4" SEC
RISER13- N1 13-N4
W.O.

GRID
SCALE
DWG. No.

SHEET of
12 & 13
3 5
APPROVED BY: TITLE:

AS BUILT
1" = 20'

DATE CHECKEDDESIGNED DRAWN
AMS8/ 4/ 23 AMS
No. BYREVISIONS APPDCKDBYDATE DSG.

SCALE 1
20 MA
T
C
H
L
I
N
E
A
A
S
H
T
2 O
F
5 MA
T
C
H
L
I
N
E
B
B
S
H
T
4 O
F
5 UNDERGROUND PROJECT

CLAY ST - MARY TO PINE
NOT TO SCALE.

THEN DRAWING IS
NOT MEASURE 1"

IF THIS BAR DOES

ELECTRIC UTILITY DEPARTMENT
UkiahELECTRI City of
C
U
T

IL I T Y
C
I
T

Y OF UKI
A
H
F
O
U
NDED 1 8
7 6
18 0
M
E N
DOCIN
O
C
O
U N T
Y

RISER LOCATION
POLE 13CLYSW04 NTS

RISER LOCATION
POLE 13MCPEK- NEW NTS

RISER LOCATION
POLE 13BRNSS05 NTS

RISER LOCATION
POLE 13BRNSS06 NTS

RISER LOCATION
POLE 13CLYSW07 NTS
PAD XFMR 13-N1
INSTALL 37.5 KVA 120/240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13CLYSW04.

INSTALL 1-4" PRIMARY CONDUIT TO VAULT 13-N2.

VAULT 13-N2
INSTALL 504 VAULT.

INSTALL 1-4" PRIMARY CONDUIT TO RISER POLE 13MCPEK- NEW.

INSTALL 1-4" PRIMARY CONDUIT TO PED 13-N3.

POLE 13MCPEK- NEW
INSTALL 45' CLASS 3 POLE?
PED 13-N3
INSTALL 3-PHASE PED.

INSTALL 1-4" PRIMARY CONDUIT TO RISER POLE 13BRNSS05.

INSTALL 1-4" PRIMARY CONDUIT TO RISER POLE 13BRNSS06.

INSTALL 1-4" PRIMARY CONDUIT TO PAD XFMR 13-N4.

PAD XFMR 13-N4
INSTALL 50 KVA 120/240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13CLYSW07.

INSTALL 1-4" PRIMARY CONDUIT TO PED 13-N5 (SHEET 4 OF 4).

W CLAY ST
CL
A
Y
P
L
TH
O
M
P
S
O
N
S
T
MC
P
E
A
K
S
T

W CLAY ST W CLAY ST
EA
S
T
L
I
C
K
S
T
S
B
A
R
N
E
S
S
T
S
B
A
R
N
E
S
S
T
S
S
P
RI
N
G
S
T
S
S
P
RI
N
G
S
T
S
H
O
R
T
E
N
S
E
S
T
S
D
O
R
A
S
T
S
D
O
R
A
S
T
S
B
U
S
H
S
T

SECONDARY CONDUIT DIAGRAM
NTS
13CL Y S W 0 4
1-4" Sec
12CL Y S W 0 1
1-4" Sec 12CL Y S W 0 4
1-4" Sec 13CL
Y S W 0 7
1-4" Sec
13CL
Y S W 1 2
1-4" Sec 13CL
Y S W 1 4
1-4" Sec 13CL
Y S W 1 5
1-4" Sec
ÄN
13CL
Y S W 1 9
1-4" Sec
ÄN
13DO
R A S 0 4
1-4" Sec 13DORAS
NEW
MA
R
Y
L
N
ÄN ÄN ÄN ÄN ÄN ÄN

STW CLAY ST W CLAY
Page

407 of 596
AC1935
15 CP
AC1709
25 CP
A
B
C
A C
1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4''
1-P4'' 1-P4''
13SPRG S 0 7
13SPRGS08
13C L Y
S W
1 1
13CLYSW12
13C
L
Y
S
W
1 3
13CLYSW14
13HRTNS05
AC
25 N.O.
61 S
S
P
R
I
N
G
S
T
S
H
O
R
T
E
N
S
E
S
T

W CLAY ST

W CLAY ST
S
S
P
R
I
N
G
S
T
13-N5
PED
1-P4'' 1-P4'' 1-P4''
3 - 4/0 AL
FUSE
2 S
O
L
2 4
A
C
S
R
AB C
1- P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4''
1 P
4 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4''

NEW PRI RISER
Sidewalk
D
w
y
1-P4''
1-4" SEC
RISER
AC
25 1-4" SEC
RISER
TO BE

REMOVED
1 P
4 1
P
4 1-
P
4 1-
P
4 1-
P
4 1-
P
4 NEW PRI
RISER
13-N6
13-N7
W.O.

GRID
SCALE
DWG. No.

SHEET of
12 & 13
4 5
APPROVED BY: TITLE:

AS BUILT
1" = 20'

DATE CHECKEDDESIGNED DRAWN
AMS8/ 4/ 23 AMS
No. BYREVISIONS APPDCKDBYDATE DSG.

SCALE 1
20 MA
T
C
H
L
I
N
E
B
B
S
H
T
3 O
F
5 MA
T
C
H
L
I
N
E
C
C
S
H
T
5 O
F
5 UNDERGROUND PROJECT

CLAY ST - MARY TO PINE
NOT TO SCALE.

THEN DRAWING IS
NOT MEASURE 1"

IF THIS BAR DOES

ELECTRIC UTILITY DEPARTMENT
UkiahELECTRI City of
C
U

TI L I T Y
C
I
T

Y OF UKI
A
H
FO
U
NDED
1 8
7 6
18 0
M

E N DOCIN
O
C
O
U N T
Y

RISER LOCATION
POLE 13SPRGS07 NTS

RISER LOCATION
POLE 13SPRGS08 NTS

RISER LOCATION
POLE 13CLYSW12 NTS

RISER LOCATION
POLE 13CLYSW14 NTS
PED 13-N5
INSTALL 3-PHASE PED.

INSTALL 1-4" PRIMARY CONDUIT TO RISER POLE 13SPRGS07.

INSTALL 1-4" PRIMARY CONDUIT TO RISER POLE 13SPRGS08.

INSTALL 1-4" PRIMARY CONDUIT TO PAD XFMR 13-N6.

PAD XFMR 13-N6
INSTALL 25 KVA 120/240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13CLYSW12.

INSTALL 1-4" PRIMARY CONDUIT TO PAD XFMR 13-N7.

PAD XFMR 13-N7
INSTALL 25 KVA 120/240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13CLYSW14.

INSTALL 1-4" PRIMARY CONDUIT TO PADMOUNT SWITCH 13-N8 (SHEET 5 OF 5).

Page

408 of 596
AC 2218
25 AC 2217
25 A
B
C
CA B
ABC
208Y/120 T1241
75 T1305
25 CB
PP
B
C
B
3 3
9 7
A
L
1-P4'' 1-P4''
1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 1-P4'' 13CLYSW15 13CLYSW16
13CLYS W17
13CLYSW18
13CLYSW19
13D
O
R
A
S
0 2
13DORAS 0 3
13 D
O
R
A
S
0 4
S13- N8
13B
U
S
H
S
N
E
W
13DOR A S N E W
1-S4'' 1-S4'' 1-S4''
AC
25 AC
25 13-08
13-07
S
D
O
R
A
S
T
S
B
U
S
H
S
T

W CLAY ST
S
P
I
N
E
S
T

W CLAY ST
S
D
O
R
A
S
T
1-P4'' 1-P4'' 1-P4'' 1-P4''
1-P4'' 1-P4''
3 - 397 AL
3 - 397 AL
3A
600A
PMS
1-
P
6 1-P6'' 1-P6''
1-
P
6 1-
P
6 1-
P
6 NEW 600A

PRI RISER

SLACK SPAN
2-4 ACSR
1-
P
6 1-P6'' 1-P6'' 1-P6'' 1-P6'' 1-P6'' 1-P6'' 1-P6'' 1-P6'' 1-P6'' 1-P6'' 1-
P
6 1-
P
6 1-
P
6 25' LEAD
NEW 600A

PRI RISER
20' LEAD
600A
CKT
600A CKT
1-P4'' 1-P4'' 1-P4'' 1-P4''
1-P4'' 1-P4'' 1-P4'' 1-P4''
Dw
y
1 S
4 1-S4'' 1-S4''
1-P4'' 1-P4'' 1-P4''
1-4" SEC
RISER
RISER1-
1-4" SEC
4" SEC
RISER
1-S4''
1-4" SEC
RISER
TO BE

REMOVED
13-N9
13-N10
13CLYSW20
E)

VACANT PPB

SPB SCADA
RISER
S
O
A
K
S
T
S
P
I
N
E
S
T

W CLAY ST
W.O.

GRID
SCALE
DWG. No.

SHEET of
12 & 13
5 5
APPROVED BY: TITLE:

AS BUILT
1" = 20'

DATE CHECKEDDESIGNED DRAWN
AMS8/ 4/ 23 AMS
No. BYREVISIONS APPDCKDBYDATE DSG.

SCALE 1
20 MA
T
C
H
L
I
N
E
C
C
S
H
T
4 O
F
5 UNDERGROUND PROJECT

CLAY ST - MARY TO PINE
MA
T
C
H
L
I
N
E
C
1 C
1 MA
T
C
H
L
I
N
E
C
1 C
1 SCALE 1
20 NOT TO SCALE.

THEN DRAWING IS
NOT MEASURE 1"

IF THIS BAR DOES

ELECTRIC UTILITY DEPARTMENT
UkiahELECTRI City of
C
U

TI L I T Y
C
I
T

Y OF UKI
A
H
FO
U
NDED
1 8
7 6
18 0
M

E N DOCIN
O
C
O
U N T
Y

RISER LOCATION
POLE 13CLYSW15 NTS

RISER LOCATION
POLE 13BUSHS- NEW NTS

RISER LOCATION
POLE 13CLYSW19 NTS

RISER LOCATION
POLE 13DORAS03 NTS

RISER LOCATION
POLE 13DORAS- NEW NTS

RISER LOCATION
POLE 13DORAS04 NTS
PAD SWITCH 13-N8
INSTALL 600A PADMOUNT SWITCH.

INSTALL 1-6" PRIMARY CONDUIT TO RISER POLE 13DORAS03.

INSTALL 1-4" PRIMARY CONDUIT TO PAD XFMR 13-N9.

INSTALL 1-6" PRIMARY CONDUIT TO RISER POLE 13BUSHS- NEW.

PAD XFMR 13-N9
INSTALL 25 KVA 120/240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13CLYSW15.

INSTALL 1-4" PRIMARY CONDUIT TO PAD XFMR 13-N10.

POLE 13DORAS- NEW
INSTALL 45' CLASS 3 POLE?
INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13DORAS04.

POLE 13BUSHS- NEW
INSTALL 50' CLASS 3 POLE?
PAD XFMR 13-N10
INSTALL 25 KVA 120/ 240V, SINGLE PHASE TRANSFORMER.

INSTALL 1-4" SECONDARY CONDUIT TO RISER POLE 13CLYSW19.

Page

409 of 596
Item # It Item Description Quantity UOM Unit Price Item Total 5 EXCAVATE, TRENCH, BACKFILL AND COMPACTION ( 24” X59” TRENCH) 6035 LF $ 131. 00 $ 790, 585. 00 12 REMOVE AND REPLACE ASPHALT CONCRETE ( 24” TRENCH) 18105 SF $ 23. 71 $ 429, 269. 55 21 4” PVC SCH 40 CONDUIT INCLUDING INSTALLATION ( ELECTRIC) 6640 FT $ 30. 00 $ 199, 200. 00 22 6’ PVC SCH 40 CONDUIT INCLUDING INSTALLATION ( ELECTRIC) 450 FT $ 30. 00 $ 13, 500. 00 23 SIDEWALK REMOVAL AND REPLACEMENT 1060 SF $ 29. 19 $ 30, 941. 40 24 CURB AND GUTTER REMOVAL AND REPLACEMENT AT 173 E GOBBI ST FOR THE INSTALLATION OF ALL UTILITIES 50 LF $ 80. 25 $ 4,012. 50 32 EXCAVATE, BACKFILL, COMPACTION AND INSTALL PEDESTEL BOX PAD ( CITY TO PROVIDE) 4 EA $ 5,051. 00 $ 20, 204. 00 33 EXCAVATE, BACKFILL, COMPACTION AND INSTALL TRANSFORMER BOX PAD ( CITY TO PROVIDE) 14 EA $ 5,051. 00 $ 70, 714. 00 34 EXCAVATE, BACKFILL, COMPACTION AND INSTALL PADMOUNT SWITCH BOX PAD ( CITY TO PROVIDE) 1 EA $ 5,051. 00 $ 5,051. 00 36 DRIVEWAY, SIDEWALK AC REMOVAL AND REPLACEMENT SF $ 45. 21 $ - 37 LANDSCAPE REMOVAL AND REPLACEMENT 1 LS $ 5,000. 00 $ 5,000. 00 38 LANE STRIPING 50 FT $ 3.00 $ 150. 00
1,568, 627. 45
Bid List
9/ 15/ 2023

BID SCHEDULE
ARB, Inc Bid Proposal - 10/ 3/2023
Owner: City of Ukiah CLAY AND JONES STREETS
Bid Opening: CITY OF UKIAH
ATTACHMENT 3
Page

410 of 596
CITY OF UKIAH ORDER NO. 5
CONTRACT CHANGE ORDER DATE: 11/15/23
Contract for (Description of Facility): Spec No. 23-08 Wildfire Mitigation UG Project Owner: City of Ukiah, 300 Seminary Avenue, Ukiah, California, 95482-5400 To (Contractor): ARB Underground Inc – Primoris PSC 4620 Westamerica Dr Fairfield Ca 94534 You are hereby directed to make the herein described changes from the contract plans and specifications or do the following described work not included in the contract plans and specifications:

Change requested by: UEUD.

Justification (Detailed and Concise): In the original grant proposal, Clay and Jones Street were included as areas to be undergrounded.

Due to delays in design and difficulty obtaining easements, these locations were not included in the initial bid. The Ukiah City Council approved the addition of the two areas on 10/18/2023. Staff was unable to obtain the needed easements for Jones Street and will therefore only move forward with Clay Street. See attached for line-item values.

The amount of the Contract will be (decreased/increased/unchanged) by the estimated sum of: Zero Dollars.

The contract total including this and previous Change Orders will be: Three Million, one hundred six thousand, three hundred eighty seven dollars and sixty seven cents ($3,106,387.67)
The contract period provided for completion will be (increased/decreased/unchanged): 30 days.

This document will become a supplement to the contract and all provisions will apply hereto.

Approved By:___________________
(City)
Accepted:_______________________
(Contractor)
11/15/23_______
Date
_______________
Date
This information will be issued as a record of any changes to the original construction contract.

Description of Changes - Itemized Breakdown

ESTIMATED

DECREASE
To Contract
Amount

ESTIMATED
INCREASE To
Contract Amount

1. Add Clay St to undergrounding project as approved by theCity Council on 10/18/2023.

Jones Street is not being added as easements were not granted by residents. See attached Council Action Report and line item quantities.
0 $1,051,294.04

2. 0 0
ESTIMATED NET CHANGE IN CONTRACT PRICE $1,051,294.04
11-16-23

Item # It Item Description Quantity UOM Unit Price Item Total 5 EXCAVATE, TRENCH, BACKFILL AND COMPACTION (24”X59” TRENCH) 3892 LF $ 131.00 $ 509,852.00 12 REMOVE AND REPLACE ASPHALT CONCRETE (24” TRENCH) 11776 SF $ 23.71 $ 279,208.96 21 4” PVC SCH 40 CONDUIT INCLUDING INSTALLATION (ELECTRIC) 4634 FT $ 30.00 $ 139,020.00 22 6’ PVC SCH 40 CONDUIT INCLUDING INSTALLATION (ELECTRIC) 429 FT $ 30.00 $ 12,870.00 23 SIDEWALK REMOVAL AND REPLACEMENT 622 SF $ 29.19 $ 18,156.18 24 CURB AND GUTTER REMOVAL AND REPLACEMENT 150 LF $ 80.25 $ 12,037.50 32 EXCAVATE, BACKFILL, COMPACTION AND INSTALL PEDESTEL BOX PAD (CITY TO PROVIDE) 3 EA $ 5,051.00 $ 15,153.00 33 EXCAVATE, BACKFILL, COMPACTION AND INSTALL TRANSFORMER BOX PAD (CITY TO PROVIDE) 8 EA $ 5,051.00 $ 40,408.00 34 EXCAVATE, BACKFILL, COMPACTION AND INSTALL PADMOUNT SWITCH BOX PAD (CITY TO PROVIDE) 1 EA $ 5,051.00 $ 5,051.00 36 DRIVEWAY, SIDEWALK AC REMOVAL AND REPLACEMENT SF $ 45.21 $ - 37 LANDSCAPE REMOVAL AND REPLACEMENT 1 LS $ 5,000.00 $ 5,000.00 38 LANE STRIPING FT $ 3.00 $ -
CROSSWALK THERMAL BARS 99 LF $ 18.00 $ 1,782.00
EXCAVATE, BACKFILL, COMPACTION AND INSTALL 504 VAULT (CITY TO PROVIDE) 1 EA $ 12,755.40 $ 12,755.40 $ 1,051,294.04
Bid List
9/15/2023

BID SCHEDULE
ARB, Inc Bid Proposal - 11/14/2023
Owner: City of Ukiah CLAY AND JONES STREETS
Bid Opening: CITY OF UKIAH

COUNCIL ACTION REPORTS
See lower left corner for Contract, Resolution, and Ordinance Nos., and Other Action Taken

Please return to:

CITY OF UKIAH
300 Seminary Avenue
Ukiah, California 95482-5400
(707) 463-6200

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:

1. That the project described as: Electric Utility Fire Mitigation Undergrounding Project, Spec.

No. 23-08.

2. That the nature of the work: Installation of underground conduits for 12kV primary conductor in three areas on the western side of Ukiah, Specification No. 23-08.

3. That on the 6
th of June 2024, the Contract work for this project was actually completed.

4. That the name and address of the Contractor is ARB, Inc., 4620 Westamerica Dr., Fairfield, CA 94534.

5. That the property location of work performed herein referred to is situated in the County of Mendocino, State of California, and is described as follows: 100 Block of West Standley St., North Barnes Street and Park Blvd., 1200 Block of West Standley and Giorno Ave., Ukiah, California.

I hereby certify under penalty of perjury that the forgoing is true and correct:

City Council Approval CITY OF UKIAH, a Municipal Corporation _________________ By: __________
Date Kristine Lawler, City Clerk Date
State of California
County of Mendocino
Exempt from recording fees pursuant to Government Code Section 27383 Attachment 3

Agenda Item No: 8.e.

MEETING DATE/TIME: 6/19/2024

ITEM NO: 2024-312

AGENDA SUMMARY REPORT
SUBJECT: Report of the Purchase of One 2024 Ford F-250 from Harvey Harper Company, DBA Harper Motors in the Amount of $60,697.10 for the Ukiah Valley Fire Authority.

DEPARTMENT: Fire PREPARED BY: Eric Singleton, Battalion Chief PRESENTER: Doug Hutchison, Fire Chief.

ATTACHMENTS:

1. Bid Tab and Bid from Harper
Summary: The Ukiah City Council will receive a report regarding the purchase of one 2024 Ford F-250 from Harvey Harper Company in the amount of $60,697.10 for the Ukiah Valley Fire Authority (UVFA).

Background: This item was approved through the 5-year Capital Improvement Plan to purchase a Command/Chief Vehicle in 2020-21. Due to COVID-related and supply issues, this process continued for the past couple of years until the purchase was finalized and the purchase order was issued.

Discussion: Following our current Fleet Replacement Plan, UVFA has replaced one of our Command/Chief Vehicles (C-6808) with a new 2024 Ford F-250. The Fleet replacement plan was created to evaluate current and future operation needs, safety, and cost-effectiveness for the City of Ukiah.

The current C-6808, a Ford-250, has exceeded its useful life as a first-out piece of equipment, calling into question its reliability and safety for our team members. However, it will be repurposed as a utility vehicle for the UVFA.

Due to the continued delays from Ford, the original purchase placed with Redwood Ford continued to be pushed out, until the order was eventually canceled by Ford. Purchasing staff then waited until Ford would accept new orders.

In April, a Request for Bid (RFB) was issued. The RFB requested that vendors offer an electric or hybrid equivalent if available. However, none were offered. Four bids were received. Please refer to Attachment 1 for a copy of the bid tabulation and a copy of the accepted bid. The low bid from Thurston Auto was rejected due to the offering of a Chevrolet that did not meet the minimum requirements and was therefore not considered equivalent. The bid was awarded to Harvey Harper Company, DBA Harper Motors for the amount of $60,697.10.

Please note that this purchase would normally require the Council's approval prior to award; noting Council did previously approve the original purchase that was dropped. Given continued supply chain issues, it was necessary to proceed with the purchase to secure the reorder.

Recommended Action: Receive the report regarding the purchase of one new 2024 Ford F-250 from Harvey Harper Company, DBA Harper Motors for the amount of $60,697.10 for the Ukiah Valley Fire Authority.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 10021210.80100.V3165: $60,697.10

PROPOSED BUDGET AMOUNT: $0
FINANCING SOURCE:

PREVIOUS CONTRACT/PURCHASE ORDER NO.: Purchase Order 48574 COORDINATED WITH: Mary Horger, Financial Services Manager; David Mendez, Buyer II; Myles Fisette, Purchasing Manager; Doug Hutchison, Fire Chief; Dave Kirch, Fleet Maintenance Supervisor DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element

ATTACHMENT 1

Agenda Item No: 8.f.

MEETING DATE/TIME: 6/19/2024

ITEM NO: 2024-304

AGENDA SUMMARY REPORT
SUBJECT: Report the Purchase of Two 2025 Ford Police Interceptor Utility Vehicles from Harper Motors in the Amount of $128,421.88.

DEPARTMENT: Police PREPARED BY: Cedric Crook, Police Chief PRESENTER: Cedric Crook, Police Chief
ATTACHMENTS:

1. Harper Motors

2. Purchase Order
Summary: Council will receive a report regarding the purchase of two 2025 Ford Interceptor Utility Vehicles from Harper Motors in the amount of $128,431.88 for the Ukiah Police Department.

Background: The budget was approved in the 5-year Capital Improvement Plan for the annual purchase of two patrol rated vehicles for fiscal year 2023-2024, in the amount of $175,000 for both vehicles.

Discussion: The Ukiah Police Department seeks to replace two aging vehicles in its fleet with new 2025 Ford Police Interceptor Utility Vehicles. The department has conducted a thorough evaluation of current and future operational needs, focusing on reliability, safety, and cost-effectiveness.

The current vehicles in question have exceeded their service life, resulting in increased maintenance costs and downtime. The acquisition of new vehicles is essential to maintain the effectiveness and efficiency of police operations, ensuring that officers have reliable and safe transportation for emergency responses.

The 2025 Ford Police Interceptor Utility Vehicles are specifically designed for law enforcement use, offering advanced safety features, enhanced performance, and durability required for police work.

During the procurement process, it was determined that no hybrid models of the 2025 Police Interceptor Utility were available. While hybrid vehicles are preferred for their environmental benefits and fuel efficiency, the immediate need for reliable vehicles necessitates proceeding with the non-hybrid models currently available from Harper Motors.

Staff recently learned of an opportunity to purchase two 2025 Ford Police Interceptor Utility Vehicles from Harper Motors in the amount of $128,431.88 (Attachment 1). These two vehicles come equipped with ballistic panels in the front doors. Although the dollar threshold of the purchase typically requires Council approval, Staff proceeded with the purchase, and issued Purchase Order 48580 (Attachment 2) in order to take advantage of the availability of the vehicles. Staff has been unable to place any orders on any Hybrid Ford Police Interceptor Utility Vehicles for approximately one year. Had the purchase not been expedited, Staff would not have been able to purchase new patrol vehicles in the current fiscal year. This purchase ensures the Ukiah Police Department can continue to provide high-quality law enforcement services to the community with reliable and safe vehicles.

Note: Staff continues to seek all electric vehicles for the City's fleet, but availability and continuing supply chain issues are limiting factors at this time. Hybrid options are also impacted by the same factors and neither

electric nor hybrid options are available for some of the City's more specialized needs. The last couple of years, it has been very difficult to locate and purchase patrol vehicles. The two hybrid units purchased last year are still not in service due to supply chain issues related to equipment needed to outfit the vehicles; specifically the ballistic panels. The patrol fleet has high mileage vehicles that need to be replaced on an annual basis.

Recommended Action: Receive the report regarding the purchase of two new 2025 Ford Police Interceptor Utility Vehicles from Harper Motors in the amount of $128,431.88.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: 10020210.80100: $175,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dave Kirch, Fleet Maintenance Supervisor; Myles Fisette, Purchasing Manager; Dave Mendez, Buyer II; Mary Horger, Financial Services Manager DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element

Agenda Item No: 8.g.

MEETING DATE/TIME: 6/19/2024

ITEM NO: 2024-305

AGENDA SUMMARY REPORT
SUBJECT: Receive Annual Report Regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in Response to Senate Bill 901.

DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:

1. City of Ukiah's 2024 Wildfire Mitigation Plan Combined - Draft

2. City of Ukiah's 2024 Wildfire Mitigation Plan - DRAFT Redline Summary: Council will receive the annual report regarding the Electric Utility's Wildfire Mitigation Plan.

Background: In response to catastrophic wildfires in California, Senate Bill 901 (SB 901) was passed in 2018 requiring California utilities to prepare a Wildfire Mitigation Plan (WMP), have the plan independently reviewed, and submit the plan to the State. Utilities are required to update and resubmit the plan annually.

On December 4, 2019, the Council approved the Utility's first WMP and received a report on the revision that resulted from the independent third party reviewer, Power Engineers, on June 17, 2020. The Utility reviews the plan and modifies it yearly using metrics compiled throughout the year, collaboration with other pubically owned utilities (POUs), the Fire District, and industry best practices.

Discussion: Ukiah's WMP (Attachment 1) addresses the range of activities the Electric Utility is taking to minimize the sources of ignition and improve the resiliency of the electric grid.

The WMP outlines eight strategies that the Utility is using to mitigate wildfires:
• Vegetation Management
• Enhanced Inspections
• Situational Awareness
• Operational Practices
• System Hardening
• Public Safety and Notification
• Reclosing and De-energization
• Wildfire Response and Recovery
The 2024 revision does not have significant changes, however, special attention was given to Reclosing and De-energization. Since the first Wildfire Mitigation Plan (WMP) in 2019, the City’s Electric Utility has prioritized monitoring local and real-time conditions to make proactive decisions regarding power shutoffs and reenergizations. Unlike some utilities that implement Public Safety Power Shutoffs based on regional forecasts and a limited number of predetermined condition thresholds, the City of Ukiah leverages its compact service territory and advanced strategies for ongoing risk assessment and real-time monitoring of local weather, ground conditions, and other system threats. This approach allows City’s Electric Utility to be more responsive

to actual hazards, ensuring that power shutoffs are enacted timely and in consultation with the City’s Office of Emergency Management, Ukiah Valley Fire Authority, Ukiah Police Department, Cal Fire, and other public safety service partners.

The Utility is committed to continually evaluating the effectiveness of the WMP and will update its strategies as needed to enhance safety and reliability.

The Utility is working with Fire Chief Hutchison to provide a third party review.

A redlined version of the WMP is included as Attachment 2 for Council's review.

Recommended Action: Receive annual report regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in response to Senate Bill 901.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager;
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emissions by preventing fires.

GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element

Ukiah Electric Utility Wildfire Mitigation Plan
1 Attachment 1
Ukiah Electric Utility
2024

WILDFIRE

MITIGATION
PLAN

Ukiah Electric Utility Wildfire Mitigation Plan
2 Attachment 2

TABLEOF CONTENTS

1. OVERVIEW - WILDFIRE MITIGATION PLAN.......................................................................... 4 A. POLICY STATEMENT................................................................................................. 4 B. PURPOSE.......................................................................................................................4 C. ORGANIZATION....................................................................................................... 5 D. DEFINITIONS AND ACRONYMNS ............................................................................ 5 ...................................................................................................................................

2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN.............................................................. 6 A. MINIMIZING SOURCES OF IGNITION....................................................................... 6 B. RESILIENCY OF THE ELECTRIC GRID......................................................................... 6 C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS ............................................... 6 D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS ......................................... 8

3. ROLES AND RESPONSIBILITIES............................................................................................. 9 A. GOVERNANCE STRUCTURE...................................................................................... 9 B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION ............................................ 9 C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS ...................... 11 D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS ......................................... 11 E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM .......................... 12

4. WILDFIRE RISK AND RISK DRIVERS .................................................................................... 13 A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY................................... 13 B. SYSTEM AND OPERATIONAL RISK.......................................................................... 13 C. GEOGRAPHICAL & CLIMATE RISK .......................................................................... 14 D. CPUC HIGH FIRE THREAT DISTRICTS...................................................................... 15

5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS ....................................................... 15 A. STRATEGY – VEGETATION MANAGEMENT............................................................ 15 B. STRATEGY - ENHANCED INSPECTIONS .................................................................. 17 C. STRATEGY - SITUATIONAL AWARENESS ................................................................ 17 D. STRATEGY - OPERATIONAL PRACTICES.................................................................. 18 E. STRATEGY - SYSTEM HARDENING ......................................................................... 18 F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION .................................................. 19 G. STRATEGY - RECLOSING AND DEENERGIZATION................................................... 19

Ukiah Electric Utility Wildfire Mitigation Plan
3 Attachment 2
H. STRATEGY - WILDFIRE RESPONSE & RECOVERY .................................................... 19 I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM……………………………………... 20 J. PROGRAM – UEU 5-YEAR CAPITAL IMPROVEMENT PLAN ................................... 20 K. PROGRAM – COU EMERGENCY OPERATIONS PLAN.............................................. 20

6. COMMUNITY OUTREACH AND EDUCATION ..................................................................... 21

7. RESTORATION OF SERVICE ................................................................................................ 21

8. EVALUATION OF THE PLAN....................................................................................................22 A. METRICS FOR MEASURING PLAN PERFORMANCE ................................................ 22 B. IMPACT OF METRICS ON PLAN.............................................................................. 24 C. MONITORING AND AUDITING THE PLAN.............................................................. 24 D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN................................ 24 E. MONITORING THE EFFECTIVENESS OF INSPECTIONS ........................................... 25

9. INDEPENDENT AUDITOR ................................................................................................... 26

10. APPENDICIES……………………………………………………………………………………………………………….. 27 A. WILDFIRE PREVENTION PROGRAM………………………….……………………………………... 27 B. CPUC FIRE THREAT MAP
C. LOCAL WILDFIRE HISTORY MAP

Ukiah Electric Utility Wildfire Mitigation Plan
4 Attachment 2

1. OVERVIEW
A. POLICY STATEMENT
Ukiah Electric Utility has been operating its electric system for over one-hundred years. Public and employee safety is paramount in the operation, construction and maintenance of the electric system. Given recent, catastrophic wildfires in California, the state passed Senate Bill (SB) 901 in September 2018 requiring every publicly owned utility to construct, maintain, and operate its electric facilities in a manner that reduces the risk of utility caused fires. Assembly Bill (AB) 1054 by Assemblyman Holden amended SB901 with the requirement that every publicly owned utility must prepare and present a Wildfire Mitigation Plan (WMP) to its governing body annually and file the plan with the newly created California Wildfire Safety Advisory Board. SB901 requires the WMP’sto incorporate key components that are foundational to reducing the risk of utility caused wildfires.

Portions of Ukiah Electric Utility’s (UEU) electrical infrastructure is located in and adjacent to California Public Utilities Commission (CPUC) designated Tier 2 wildfire threat areas. Ukiah Electric Utility’s overarching goal is to provide safe, reliable, and affordable electric service to its local community. In order to meet this goal, UEU constructs, maintains, and operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment.

This document is Ukiah Electric Utility’s Wildfire Mitigation Plan developed in response to the requirements of SB901.

B. PURPOSE OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan (WMP) describes the range of activities that UEU is taking or considering, to mitigate the threat of powerline ignited wildfires, including its various programs, policies, and procedures. This plan complies with the requirements of Public Utilities Code section 8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020, and annually thereafter. The Plan will be iterative, promote continuous improvement year-overyear, and represent best efforts to implement industry best practices in a prudent and reasonable manner.

UEU is a department within the City of Ukiah. For wildfire prevention and response, UEU is subordinate to the Ukiah Valley Fire Authority (UVFA) and the City of Ukiah Police Department (UPD).

The City of Ukiah adopted an Emergency Operations Plan (EOP) in 2021 and the Building Community Preparedness and Resilience Program in 2019. The UEU Wildfire Mitigation Plan supports the aspirational goals of these plans in the area of Wildland Fire. The objectives of the Plans specifically supported by this UEU Wildfire Mitigation Plan are as follows:

Ukiah Electric Utility Wildfire Mitigation Plan
5 Attachment 2

1. Educate the public about wildland fire dangers and the steps that can be taken to prevent or minimize their effects.

2. Maintain Emergency Operations Center for coordination of information and resources.

3. Reduce the potential for destructive actions of the fire, should ignition occur, utilizing fire pre-plans, ensuring a properly trained, staffed, and equipped emergency response capability, and timely response to prevent the spread of the fire, minimizing risks to humans and property.

4. Ensure that adequate resources are available to plan for incidents that may occur in the high fire hazard severity zones within the City of Ukiah.

C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN [PRC Section 8387] This Wildfire Mitigation Plan includes the following elements:

Section 2 - Objectives of the Plan;
Section 3 - Roles and responsibilities for carrying out the Plan; Section 4 - Identification of key wildfire risks and risk drivers; Section 5 - Description of wildfire prevention, mitigation, and response strategies and programs; Section 6 - Community outreach and education;
Section 7 - Restoration of service following a wildfire; Section 8 - Metrics for evaluating the Performance of the WMP and identifying areas for improvement;
Section 9 - Independent audit of the Plan.

D. DEFINITIONS AND ACRONYMNS
a. COU or City – City of Ukiah
b. CPUC - California Public Utilities Commission is a regulatory agency that regulates privately owned public utilities in California.
c. ICS – Incident Command System is a standardized approach to the command, control and coordination of emergency response.
d. IR – Infrared technology that uses thermography to recognize hot spots in electrical equipment.
e. EOP – Emergency Operations Plan is a City Plan, formerly known as the Multi Hazard Emergency Response Plan that establishes communication, facilitates collaboration and ensures compliance with local, state and federal emergency management agencies. f. LIDAR – Light detection and ranging is a remote sensing technology that uses light in the form of a pulsed laser to measure distances.

Ukiah Electric Utility Wildfire Mitigation Plan
6 Attachment 2
g. MTA – Mendocino Transit Authority
h. OES – Mendocino County Sheriff’s Office of Emergency Services i. PRC – Public Resource Code
j. SCADA – Supervisory Control and Data Acquisition is a computer system for gathering and analyzing real time data.
k. UEU – Ukiah Electric Utility.
l. UPD – Ukiah Police Department.
m. UVFA – Ukiah Valley Fire Authority.
n. WMP – Wildfire Mitigation Plan refers to this plan as ordered by Senate Bill 901.

2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN [PRC -8387 (b)(2)(B)] A. MINIMIZING SOURCES OF IGNITION
The primary goal of this WMP is to minimize the probability that UEU’s transmission and distribution system may be the origin or contributing source for the ignition of a fire as well as to protect the system from wildfire damage.

UEU is continually evaluating prudent and cost-effective improvements to its physical assets, operations, and training to help meet this objective. UEU will implement these changes consistent with this WMP as staffing and budget allow.

B. RESILIENCY OF THE ELECTRIC GRID
The secondary goal of this WMP is to improve the resiliency of the electric grid. As part of the development and on-going implementation of this plan, UEU will assess new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration of service.

Other resiliency efforts include mitigating fire fuels in areas that are a threat to our facilities and equipment along with reducing the chance that lives or property will be lost to wildfire.

Additionally, improved fire coordination will improve resiliency and help avoid the need for public safety power shut off protocols during high fire threat weather. Fire fuels reduction and improved fire response will be addressed in the UEU Wildfire Prevention Program.

C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS [PRC-8387 (b)(2)(C)]

1. Strategies
The following strategies are part of this Plan and described in more detail in Section 5. • VEGETATION MANAGEMENT
These strategies help to control vegetation near to UEU overhead transmission and distribution lines so they better adhere to clearance specifications. They also include fire

Ukiah Electric Utility Wildfire Mitigation Plan
7 Attachment 2
fuels mitigation and other work to prevent the system from causing a fire and to protect our system from fire.
• ENHANCED INSPECTIONS
These strategies consist of assessment and diagnostic activities as well as associated corrective actions. The practices in this category aim to ensure all infrastructure is in working condition and vegetation adheres to defined minimum distance specifications. • SITUATIONAL AWARENESS
These strategies consist of methods to improve system visualization and awareness of environmental conditions. The practices in this category aim to provide tools to improve the other components of the plan.
• OPERATIONAL PRACTICES
These strategies consist of proactive, day-to-day actions taken to mitigate wildfire risks.

The practices in this category aim to ensure UEU is prepared in high-risk situations, such as dry, windy environmental conditions.
• SYSTEM HARDENING
These strategies consist of system, equipment, and structure design and technical upgrades that are identified by UEU’s engineering staff and implemented through the 5- year Capital Improvement Plan. The practices in this category aim to improve system hardening to prevent contact between infrastructure and fuel sources, such as vegetation and animals. It also includes making the system more resilient to wildfire and other disasters.
• PUBLIC SAFETY AND NOTIFICATION
These strategies will focus on ways to engage the community as partners in preventing and identifying wildfire risk. They include improving outage notification and other items in the interest of public safety.
• RECLOSING AND DEENERGIZATION
These strategies include discussion of de-energization as well as circuit reclosing. • WILDFIRE RESPONSE & RECOVERY
These strategies consist of procedures to react to wildfire or other related emergency conditions. The practices aim to formalize protocols for these situations, so UEU can provide an adequate response and recovery.
• STAFFING & STAFF TRAINING
UEU will not be able to reduce the risk of wildfire without staff. Further, electric department staffing must be maintained at appropriate levels with training to maintain staff knowledge and preparedness. This may include cross training to build redundancies within the department and from time-to-time succession planning for known and pending

Ukiah Electric Utility Wildfire Mitigation Plan
8 Attachment 2
retirements.

2. Programs
The strategies above will, as budgetary constraints and staffing permit, be developed and implemented through the following programs and coordinated as part of this WMP and are described in more detail in Section 5.
• UEU Wildfire Prevention Program - Appendix A
• UEU Distribution Capital Improvement Program
• COU Emergency Response Plan (EOP)
UEU Wildfire Prevention Strategies and Program Matrix
Wildfire
Prevention Plan
5-year Capital
Improvement Plan COU EOP
Vegetation
Management
x
Enhanced
Inspections
x x
Situational
Awareness
x x
Operational
Practices
x x
System
Hardening
x
Public Safety &
Notification
x x
Reclosing & Deenergization
x x x
Wildfire
Response &
Recovery
x x
D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS
The final goal for this WMP is to measure the effectiveness of specific wildfire mitigation strategies. UEU will assess the merits of modifications. This plan will also help determine if more cost-effective measures would produce the same or improved results.

Ukiah Electric Utility Wildfire Mitigation Plan
9 Attachment 2

3. ROLES AND RESPONSIBILITIES [PRC-8387 (b)(2)(A)]
A. UEU GOVERNANCE STRUCTURE
This WMP is subject to the direct supervision by the Ukiah City Council (Council) and will be implemented by the UEU Director (“Director”). The City of Ukiah, a general law city, has a City Council - manager form of governance. The City Council is the Utility Commission for UEU.

B. ROLES AND RESPONSIBILITIES FOR PLAN APPROVAL AND EXECUTION Approval and Public Input: Ukiah Electric Utility is under the governance of the Ukiah City Council.

Every revision of the Wildfire Mitigation Plan is approved by the City Council, at a scheduled City Council meeting. Council meetings are public. The public can review the Staff Report and Wildfire Mitigation Plan 72 hours in advance of the meeting and may provide written comment or attend the meeting in person to be heard. The City Council will either adopt the Plan or provide additional direction to the Staff during the meeting.

Executive Level Responsibility: The Director will oversee implementation and ensure that staff follow procedures and protocols. Additionally, the Director, or designee, will manage the execution of performance monitoring. This includes providing guidance to staff and leading the development of reports. The staff responsible for each metric area will aggregate relevant metrics at the direction of the Director.

1. Program Owners: The table below outlines the current assignments and are subject to change.

Ukiah City Council
City Attorney City Manager
UEU
Director
Utility
Operations
Technical
Services Resources

Ukiah Electric Utility Wildfire Mitigation Plan
10 Attachment 2
Program Owner
UEU Wildfire Prevention
Program
COU Fire Marshal’s Office and UEU
Director
UEU Distribution Capital
Improvement Program
UEU Director
COU EOP COU Office of Emergency Management
Coordinator

Ukiah Electric Utility Wildfire Mitigation Plan
11 Attachment 2

2. Strategy Leads: The table below outlines the proposed assignments and are subject to change.

Strategy Lead Personnel Key Technical Personnel
Vegetation Management Electric Superintendent Senior Electrical Engineer Enhanced Inspections Electric Superintendent
Electrical Technicians
Senior Electrical Engineer
Electric Superintendent
Foreman
Electrical Technicians
Situational Awareness EU Director Senior Electrical Engineer Electric Superintendent
Operational Practices Senior Electrical
Engineer Electric Superintendent
System Hardening Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Public Safety & Notification EU Director EU Program Coordinator Management Analyst
Reclosing & De-energization Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Foreman
Wildfire Response & Recovery Electric Superintendent
COU Fire Chief
Senior Electrical Engineer
Line Foremen
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS For joint pole fire prevention, UEU takes the lead role and informs the subordinate providers when UEU identifies any compromised poles due to third-party attachments. UEU coordinates with communication and electric infrastructure providers throughout the year when work on the system effects their equipment and identifies safety issues. If UEU staff discovers a facility in need of repair owned by an entity, UEU may issue a notice to repair to the facility owner and work to ensure that necessary repairs are promptly completed. During emergencies, UEU assumes the primary role and informs providers when there is damage or risk to their equipment.

D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS Ukiah Valley Fire Authority
The Ukiah Valley Fire Authority is the lead agency in cooperation with UEU for implementation of the UEU Wildfire Prevention & Improved Communication Program. UVFA is the City’s lead for emergency operations and directs UEU regarding public safety priorities.

Ukiah Electric Utility Wildfire Mitigation Plan
12 Attachment 2
Ukiah Police Department
UEU coordinates with UPD and is subordinate for emergency and public safety issues. UEU will work closely with the UPD for situational awareness and other public safety issues related to this WMP.

Ukiah Public Works Department
UEU is investigating opportunities to harden the electrical system and increase survivability for traffic control, water and wastewater infrastructures. During wildfires and other public safety events, UEU will work closely with Public Works to ensure water/wastewater facilities and other critical infrastructure have power. These facilities are not only critical for defending the City from wildfire, but are essential for safe repopulation following any disaster. Additionally, the Mendocino Transit Authority (MTA) is a critical operation for evacuations during emergencies and will be part of planning and operational review process.

Ukiah Community Services Department
UEU is partnered with the COU Community Services Department as part of the UEU Wildfire Prevention Program for fire fuels mitigation as well as other programs and projects.

Other COU Departments and Administration
UEU, as a member of the City of Ukiah Team, will work to ensure information regarding warnings, alerts, and widespread outages are shared with other departments. The City’s Communications Team will be an integral part of getting information out to the media and public and will be coordinated with either and/or both the City’s Emergency Management Coordinator as well as any Incident Command in place.

E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a utility department of the COU located in Mendocino County, UEU may participate in various emergency operation centers depending on the situation and lead agency. As a local governmental agency, COU has planning, communication, and coordination obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (“SEMS”) Regulations, adopted in accordance with Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five different levels: field response, local government, operational area, regional, and state. The COU maintains a EOP that includes UEU. The COU works closely with Mendocino County to coordinate emergency operations, including the Mendocino County Sherriff’s Office of Emergency Services (OES).

The Mendocino County Sheriff's Office of Emergency Services (OES) coordinates with Federal, State, and local agencies to prepare, respond, and recover from emergencies and natural disasters.
• OES is responsible for maintaining and updating the County Multi Hazard Mitigation Plan, which is an all-hazards plan for Mendocino County.

Ukiah Electric Utility Wildfire Mitigation Plan
13 Attachment 2
• OES also coordinates and maintainsthe county EmergencyOperation Center (EOC).

The EOC can be used during a major incident to carry out the principles of emergency preparedness and emergency management between multiple agencies. • The Office of Emergency Services provides technical advice to the Sheriff on local emergency declarations and his direct link to the California Governor's Office of Emergency Services during disasters or any other critical incident. In the event of a major incident OES can work with CAL OES to obtain a Presidential proclamation. • OES works closely with other local agencies assisting them in preparing emergency plans and in disaster training. OES works as a point of contact for local agenciesto the California Governor's Office of Emergency Services.

Pursuant to this structure, UEU coordinates and communicates with the relevant local, state and Federal agencies. This includes participating in City & County EOC exercises as well as providing annual safety meetings. Pursuant to the Emergency Operations Program, an UEU EOC Liaison will participate in the City or County EOC using the standardized Incident Command System (ICS).

4. WILDFIRE RISK AND RISK DRIVERS [PRC-8387 (b)(2)(J)]
This section of the WMP identifies, describes and prioritizes wildfire risks and drivers found within UEU’s territory.

A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY [PRC-8387 (b)(2)(L)] To ascertain the level of risk to our system, staff looked at our historic outages caused by animals, birds, vegetation, car-pole accidents, and overhead equipment failures as a way to assess wildfire risk. These events were selected because such events can create circumstances such as wire down or sparking that can result in an ignition source. Additionally, UEU will review historic fire records to see if there are other areas of risk that should be addressed.

B. SYSTEM AND OPERATIONAL RISK
UEU’s designs and constructs its electric facilities to meet or exceed the relevant federal, state, or industry standards. UEU uses the CPUC General Order (GO) 95 as a key industry standard for design and construction standards for overhead electrical facilities and, as such, meets or exceeds all applicable standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the National Electric Safety Code.

Risk drivers associated with design, construction, operations, and maintenance, within our 4.3 square mile service territory include vegetation, overhead equipment, and operational work practices in the CPUC Tier 2 high fire threat areas that account for approximately 10% of UEU’s facilities.

Ukiah Electric Utility Wildfire Mitigation Plan
14 Attachment 2
(a) Vegetation near UEU electric lines presents a risk for utility caused wildfires.

Mitigation of this risk is done through routine tree trimming and inspections.

As outlined in 5A, UEU meets or exceeds the CPUC’s GO95 requirements by increasing the radial clearance of branches to 6 feet throughout the COU and up to 12 feet in some areas adjacent to the Tier 2 high fire threat areas. (b) Overhead utility equipment can present a risk of a utility caused wildfire.

Mitigation efforts include design standards, periodic review of equipment for potential alternates. UEUwill review design standards for equipment on a yearly basis for possible modifications.
(c) Certain work practices or operations can increase the risk of ignition. To mitigate, during red flag conditions, Staff will eliminate unnecessary activities that could result in a utility caused wildfire. Additional inspections may be performed during and after the conclusion of the red flag event.

C. GEOGRAPHICAL & CLIMATE RISK
Ukiah typically experiences cool, wet winters and hot, dry summers creating extreme fire weather conditions especially from May through October. Daily temperatures during fire seasons (JuneOctober) can be above 90° Fahrenheit with a relative humidity of less than 30%. Wind conditions throughout the year average 3-5mph, with gusts up to 35mph. Typical vegetation within UEU’s service territory include various types of trees including redwood, oak, pine and fir trees as well as annual grasses. Areas of dense brush and annual grasses are present, and result in high fire danger and significant fires especially during wind events. These conditions combine to create extreme fire danger. The risk of catastrophic wildfire in the area increases as the recent trend of drought conditions continue. The west side of Ukiah presents a greater potential for wildfire and is partially classified as a Tier 2 Wildfire Threat Area. Within the Utility’s service territory and surrounding areas, the primary wildfire risks include:
a) Extended drought or periods of below average rainfall can increase dry vegetative fuel loads, increasing wildfire risk. Prolonged drought can also impact and weaken trees. The City’s vegetation management program identifies and catalogs tree information, including species, estimated age, diameter, and height. The program assesses diseased or dying trees and allows for removal. Routine visual inspections allow the Utility to remain aware of this risk factor.
b) Vegetation type; The western hills area contains dense chaparral and mixed hardwood forest, native trees such as California Bay Laurel, Black Oak with significant poison oak and fern undergrowth. A shaded fuel break was constructed along the base of the western hills along the entire length of the City to reduce fuel loads and protect the community from wildfire risk.
c) Vegetation density in high fire threat areas increases the risk and speed of which wildfire can spread. Increasing vegetation clearance from overhead power lines in high fire threat and adjacent areas lowers the risk of wildfire. d) Weather and periods of significant low humidity can dry vegetative fuels and

Ukiah Electric Utility Wildfire Mitigation Plan
15 Attachment 2
increase the potential for ignition. The City monitors the National Weather Service for alerts related to red flag warnings and weather events that could potentially effect UEU’s service territory to ensure awareness of the elevated risk. e) High winds and gusts can down trees, break branches or damage utility equipment.

The City monitors the National Weather Service for wind warnings and advisories that affect UEU’s service territory. The increased vegetation clearing tin high fire threat areas reduces the risk of ignition caused by these events. f) Wildfire history in and around the Ukiah city limits is shown in Appendix C D. CPUC HIGH FIRE THREAT DISTRICTS [PRC-8387 (b)(2)(K)
UEU will incorporate the California Public Utility Commission’s (CPUC) Fire Threat Map (Exhibit A) into its construction, inspection, maintenance, repair, and clearance practices, where applicable.

UEU reviews the CPUC Fire Threat Map annually to identify needed adjustments to hazard threat levels due to changes in urban development and/or vegetation conditions. When adjustments are identified, UEU collaborates with Ukiah Valley Fire Authority and City Departments and CAL FIRE to update the CPUC Fire Threat Map data and UEU’s Fire Threat Map accordingly. The UEU’s Fire Threat Map depicts the highest fire threat known.

5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS
A. STRATEGY – VEGETATION MANAGEMENT [PRC-8387 (b)(2)(H)] UEU meets or exceeds the minimum industry standard vegetation management practices. For both transmission and distribution level facilities, UEU meets: (1) GO 95 Rule 35; and (2) the GO 95 Appendix E Guidelines to Rule 35 (See table below). These standards require significantly increased clearances in the High Fire Threat areas. In identified high risk areas that boarder or are close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare conductors will be increased up to 12’, unless such aggressive trimming would cause fatal damage to the tree or if the trimming would create adverse secondary consequences. The recommended time-of-trim guidelines do not establish a mandatory standard, but instead provide useful guidance to utilities. UEU has developed a tree inventory to catalog existing trees and will use specific knowledge of growing conditions and tree species to determine the appropriate time of trim clearance in each circumstance. UEU performs this work with arborists and a contract for tree trimming services as needed. Additionally, vegetation clearing is completed at the base of poles to minimize potential sources of spread.

Ukiah Electric Utility Wildfire Mitigation Plan
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GO 95
Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearances that should be established, at time of trimming, between the vegetation and the energized conductors and associated live parts where practicable. Reasonable vegetation management practices may make it advantageous for the purposes of public safety or service reliability to obtain greater clearances than those listed below to ensure compliance until the next scheduled maintenance.

Each utility may determine and apply additional appropriate clearances beyond clearances listed below, which take into consideration various factors, including: line operating voltage, length of span, line sag, planned maintenance cycles, location of vegetation within the span, species type, experience with particular species, vegetation growth rate and characteristics, vegetation management standards and best practices, local climate, elevation, fire risk, and vegetation trimming requirements that are applicable to State Responsibility Area lands pursuant to Public Resource Code Sections 4102 and 4293.

Voltage of Lines
Radial Clearance of Bare
Line Conductors from Tree
Branches or Foliage
Radial clearances for any conductor of a line operating at 2,400 or more volts, but less than 72,000 volts 4 feet Radial clearances for any conductor of a line operating at 72,000 or more volts, but less than 110,000 volts 6 feet Radial clearances for any conductor of a line operating at 110,000 or more volts, but less than 300,000 volts 10 feet Radial clearances for any conductor of a line
operating at 300,000 or more volts 15 feet

Ukiah Electric Utility Wildfire Mitigation Plan
17 Attachment 2
In addition, UEU Wildfire Prevention Program (Appendix A) will include the following enhancements
• No vertical coverage allowed above UEU transmission lines; • Provide vegetation control in a 30-foot perimeter around the Power Plant and substations conductors.
• For public land, provide easement clear from ground to sky adjacent to UEU facilities, unless to do so would likely result in adverse consequences; • Work with adjacent customers to get approval for wider clearance on their land. This could include tall, diseased, leaning trees that appear to be at risk of falling into our lines. • Perform additional vegetation removal forfuelsreduction in the easement on an annual rotation to ensure CPUC recommended clearances are maintained based on the fire hazard zone where each transmission and distribution line is located; • Consider undergrounding areas where heritage trees are prevalent.

B. STRATEGY - ENHANCED INSPECTIONS [PRC-8387 (b)(2)(I)
Inspections play an important role in wildfire prevention. UEU currently follows the inspection cycles outlined in California General Order 95 and General Order 128. UEU’s current inspection activities incorporate several components including annual infrared (IR) patrol of overhead lines and substations, inspection of wood poles, 115 KV lines and GIS data collection and sharing. All patrols and inspections are completed by Journeyman Lineman and documented outlining descriptions of problems found and any action taken to ensure any issues are addressed in a timely manner. If the issues cannot be addressed immediately, work orders are developed and given a priority level with a date for completion. UEU schedules additional patrols in and near the Tier 2 fire threat areas every spring to evaluate any issues prior to fire season. These patrols are documented and addressed in the same manner as the others. Should a critical weather event or ignition happen, inspections would be completed prior to re-energization of any circuit.

Additionally, UEU has implemented the use of unmanned aerial vehicles with IR capability. The frequency of inspections will be increased in the high fire threat areas and when storms or other disasters have significantly impacted our system.

C. STRATEGY - SITUATIONAL AWARENESS
Presently UEU is evaluating to upgrade an automated control management system that can be used during outages. UEU is also investigating advanced metering infrastructure (AMI) technology that has the ability to track customer outages as part of an Outage management System. These systems have not been implemented as of 2024, however AMI is included in the FY25/26 and FY26/27 CIP.

Other efforts will include the following technology in collaboration with Ukiah PD and Ukiah

Ukiah Electric Utility Wildfire Mitigation Plan
18 Attachment 2
Valley Fire Authority:
• Use unmanned aerial vehicles during high fire threat daysfor early detection, infrared inspection of hard to reach areas, and other uses in the interest of public safety; • Communication system upgrades for wildfire and disaster response and recovery; • Customer reporting tools for safety issues.

D. STRATEGY - OPERATIONAL PRACTICES
UEU will operate the system in a manner that will minimize potential wildfire risks including taking all reasonable and practicable actions to minimize the risk of a catastrophic wildfire caused by UEU electric facilities. UEU will take corrective action for deficiencies when the staff witnesses or is notified of improperly install or maintained fire protection measures. In addition to those general principles, several new operational practices will help reduce the risk of wildfire and improve the response time in the event of a fire including:
• During high wildfire, threat periods (red flag warnings) perform only essential work and light work that can be completed while performing observations in areas of concern.

Staff may be placed at Orchard substation and Mendocino Hydroelectric power plant with an electrical technician or lineman, posting linemen in various parts of the city where the fire danger is higher, and having other field personnel patrolling the city. All personnel will directly report to Fire/Police any hazardous observations. All available UEU Staff placed on standby.
• Collect and maintain wildfire and system data necessary for the implementation and evaluation of this Wildfire Mitigation Plan.

E. STRATEGY - SYSTEM HARDENING
UEU’s electric facilities are designed, constructed, and maintained to meet or exceed the relevant federal, state, or industry standard. UEU treats CPUC General Order (GO) 95 as a key industry standard for design and construction standards for overhead electrical facilities. UEU meets or exceeds all standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the National Electric Safety Code. In addition to standards, UEU develops a 5-year capital improvement plan that is considering some or all of the following:
• Addition of remote-controlled field reclosers possibly with arc detection technology; • Clearing poles with operating devices of flammable vegetation around them with a radius of 12’. Perform this for every wood pole with operating devices in the system for resiliency;
• Provide or clear additional access paths along power line easements and to ensure access and ability to perform maintenance.
• As 115KV transmission poles reach end of useful life for Tier 2 areas, replace with steel

Ukiah Electric Utility Wildfire Mitigation Plan
19 Attachment 2
poles in kind.
• Engineering – Revise construction standards to implement arc suppression components, raptor framing,squirrel guards, tree wire, lightening arresters, and arc suppression fusing. • Create design standards for new equipment for remote controlled reclosers and implement into the SCADA system.
• Convert overhead lines to underground as feasible and economic; • Alternative Technologies- UEU will consider the feasibility of implementing alternative technologies, such as wire-break sensing and arc detection technology, as they become available and cost-effective.
• Replacement of overhead fuses with current limiting, non-arcing models in Tier 2 areas.

F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION
The following is part of this WMP is to ensure a high level of communication with the community during high fire threat periods and disasters.
• Coordinate with UVFA and UPD through the City’s EOC during emergencies or large scale outages;
• Utilize communications protocol with County EOC and/or Health and Human Services for notifications to vulnerable groups by utilizing available resources such as reverse 911, Nixle and other City and County wide notification systems; • Actively update social media using the COU Communications Team.

G. STRATEGY - RECLOSING AND DEENERGIZATION
UEU has prioritized monitoring local and real-time conditions to make proactive decisions regarding power shutoffs and re-energizations. UEU leverages its compact service territory and advanced strategies for ongoing risk assessment and real-time monitoring of local weather, ground conditions, and other system threats. This approach allows UEU to be more responsive to actual hazards, ensuring that power shutoffs are enacted timely and in consultation with the City’s Office of Emergency Management, Ukiah Valley Fire Authority, Ukiah Police Department, Cal Fire, and other public safety service partners. This approach is used for the following reasons:
• Our service territory is only 4.3 square miles and relatively compact and visible with proper technology;
• UEU expanded wildfire mitigation activities, including enhanced vegetation management and undergrounding beyond the Tier 2 threat areas in an effort to prevent any ignitions near the higher threat areas;
• Over 50% of the City’s 77 miles of distribution is underground; • All law enforcement, fire and hospital facilities are within Tier 1 boundaries; • Turning off the powerin response to regional forecasts and other limited conditions, rather than localized, real time observations, could negatively affect a large portion of UEU’s small service territory. negatively impact ;
• Real-time information from staff located in areas identified as at risk of being subject to extreme weather conditions;

Ukiah Electric Utility Wildfire Mitigation Plan
20 Attachment 2
• UEU may disable automatic reclosing, enable fast-trip protection, or both, on circuits that traverse Tier 2 areas or are considered a fire risk when local conditions indicate it is necessary;
• We plan to use system hardening, situational awareness, vegetation management and the other strategies to avoid shutting off power.

H. STRATEGY - WILDFIRE RESPONSE & RECOVERY
• During a high fire threat event, stage fire protection equipment in a ready status and the COU EOC on standby;
• Staff critical assets for coverage and necessary shift changes during fire events; • Wildfire Response: Execute the City’s EOP
• The City of Ukiah Electric Utility is a member of the California Utility Emergency Association, which plays a key role in ensuring communications between utilities during emergencies including mutual aid. UEU also participate in the Western Energy Institute’s Western Region Mutual Assistance Agreement, which is a mutual assistance agreement covering utilities across several western states.

I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM Appendix A J. PROGRAM – UEU Capital Improvement Plan
K. PROGRAM – COU EMERGENCY OPERATIONS PLAN

Ukiah Electric Utility Wildfire Mitigation Plan
21 Attachment 2

6. COMMUNITY OUTREACH AND EDUCATION
COU, UVFA, UPD and UEU will maintain a proactive outreach and education strategy to create public awareness of fire threats, fire prevention, and available support during a wildfire or large power outages. Prior to an emergency, communication will include regular messages related to wildfire prevention, such as right-of-way management, tree trimming, line inspection, or other relevant topics. Methods of communication will include newsletters (Power Line Newsletter), website updates, social media posts, and public service announcements.

7. RESTORATION OF SERVICE [PRC-8387 (b)(2)(M)]
In the event of a wildfire or other emergency event, UEU will staff up to coordinate activities to restore service. UEU will restore power, following an event, in cooperation with UVFA, UPD, and COU Departments.

UEU management will oversee restoration and response activities. If additional staff is needed, UEU may leverage mutual aid agencies, other City of Ukiah staff, and local aid organizations. The utility may also engage contractors on an as-needed basis.

The following describes the steps typically taken to begin the restoration process:

Assessment. UEU crews must patrol each line segment to determine the extent of damage that has occurred. The patrol involves assessing equipment access issues, any cleanup/debris removal issues and determining personal protective equipment requirements for the crews. UEU works with the local agency in charge of the fire to access impacted areas as soon as the area is deemed safe by fire officials.

Planning. After initial assessment, UEU supervisors, managers and engineers meet to plan the needed work. The team will work with system operations to prioritize the restoration efforts, targeting the circuits that serve the most critical infrastructure needs.

Mobilize. Based on the size and complexity of the rebuild/restoration efforts, UEU will coordinate the crews and material needs internally if possible. Mutual aid and contractors may be used on an “as needed” basis to provide additional support. Though UEU maintains a material vendor list and has contracts it can draw on for labor and material needs; though in instance of widespread catastrophic damage necessary materials and labor could experience shortages that may delay work.

Rebuild. The rebuild effort lead by UEU will commence as soon as areas become safe and accessible. The initial efforts will be to get the lines up and restore the damaged circuits.

Depending on the extent of damage, demolition may be performed concurrently or after crews start installing new facilities. UEU will incorporate new materials and technologies as indicated and available.

Ukiah Electric Utility Wildfire Mitigation Plan
22 Attachment 2
Restore. UEU, mutual aid, or contract crews will restore electric services to homes and businesses as soon as possible after the wildfire. Depending on the extent of damages, residential and business customers may have to perform repairs on their facilities and pass inspections by local agencies prior to having full electric service restored.

In most cases, the following restoration priorities will be followed depending on the specific incident and available resources:
• Public safety in the affected areas;
• Worker safety in performing the restoration work;
• Life-support or critical customers;
• Critical infrastructure Hospitals, Key medical, City & County facilities and accounts; Sheriff’s Department and jail, City Police and Fire Departments, other key utility facilities (e.g., water, sewage, gas, citywide communications), Incident Command Site or Base Camp, Incident Evacuation Centers, local broadcast and radio Stations, etc.); • Major commercial activities/accounts critical to continuity of community services (e.g., gas stations, food stores, home supply stores, repair shops, eateries and lodging facilities, financial institutions, etc.;
• Reduce the total number of customers affected;
• Reduce the length of time customers have been without power.

In directing restoration efforts to best achieve the above priorities, UEU Operations Group personnel will generally find it most efficient to dedicate restoration resources to the following types of facilities in the following order of priority to optimally restore electric services:
• Transmission circuit (115 kV);
• Substation and Mendocino Power Plant Facilities;
• Distribution circuits (600 Amp -12 kV);
• Distribution feeders (200 Amp – 12 kV);
• Distribution transformers;
• Service lines.

8. EVALUATION OF THE PLAN [PRC-8387 (b)(2)(N)]
A. METRICS FOR MEASURING PLAN PERFORMANCE [PRC-8387 (b)(2)(D)] The purpose of the WMP is to reduce wildfires caused by utility equipment and the incident rate of utility caused wildfires as the primary metric. Other metrics exist to determine if the risk of wildfire is being reduced. Five primary metrics are identified and will be used to measure the effectiveness of UEU’s WMP. Note that SP 901 requires consideration of how previous versions of the WMP’s metrics have informed the current WMP. Two metrics were originally used in the WMP during years 2020 and 2022; Fire Ignitions and Wires Down. UEU felt that the two original metrics were not sufficient to adequately assess the performance of the plan therefore, for the 2023 WMP update, UEU has added additional metrics to increase oversight into potential ignition sources.

Ukiah Electric Utility Wildfire Mitigation Plan
23 Attachment 2
Metric 1: Fire Ignitions
For purposes of this metric, a fire ignition is defined as follows:
a) UEU facility was associated with the fire;
b) The fire was self-propagating and of a material other than electrical and/or communication facilities;
c) UEU has knowledge that the fire occurred.

In future Wildfire Mitigation Plans, UEU will provide information on any known ignitions. The table below provides a summary of known ignitions.

The intent of this metric is to review and investigate equipment that due to its design, age, construction, or condition should be replaced to reduce the risk of wildfire. There was one ignition in 2019 outside of the fire threat area due to a failed porcelain insulator that ignited a rosemary bush at the base of a pole, and it was extinguished before traveling more than one linear meter from the ignition point. This ignition did not meet the City’s definition of ignition in the 2020 WMP. The definition was revised in the 2023 WMP to include all ignitions, regardless of the distance of travel. In 2023, a grass fire was started in the Tier 1 area due to a vehicular accident. The fire was contained quickly.

Metric 2: Wires Down
The second metric is the number of distribution and transmission wires downed within UEU’s service territory. For purposes of this metric, a wires down event includes any instance where an electric transmission or primary distribution conductorfallsto the ground or onto a foreign object.

UEU will divide the wires down metric between wires down inside and outside of the High Fire Threat District. UEU will not normalize this metric by excluding unusual events, such as severe storms. Instead, UEU willsupplement this metric with a qualitative description of any such unusual events. The table below summarizes known instances of wires down.

Calendar Year
2020 2021 2022 2023
Metric
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
Ignitions caused by
Utility Equipment
0 0 0 0 0 0 0 1*
* 2023 Grass fire caused by vehicular accident resulting in significant damage to pole and subsequently wire down. Page 158 of 792 Ukiah Electric Utility Wildfire Mitigation Plan
24 Attachment 2
Metric 3: Inspection Records and Maintenance
System inspections and timely maintenance is one of the leading methods to improve system safety and reliability. UEU follows GO 95 and GO 165 for inspection schedules and performs additional patrols of overhead lines in high fire threat areas yearly, beginning in the spring of each year. Needed maintenance or repairs identified during these inspections will be tracked and given priority in the work schedule.

Metric 4: Vegetation Management
UEU maintains proper vegetation clearance from utility lines with the assistance of qualified highvoltage tree trimming contractors. The contractors work under the direction of the utility’s Superintendent to ensure that proper clearance is met. Vegetation management is completed on a yearly basis. All 27 Grids in UEU’s service territory are trimmed every year.

Metric 5: Overhead Equipment Failures
The failure of overhead utility equipment can be a source of ignition. This metric will provide the data to recognize any patterns that can be identified to ensure that equipment is replaced proactively. The number of failures will be reported annually.

Calendar Year
2020 2021 2022 2023
Metric
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
Wires Down 0 1 0 1* 0 0 0 3
* This incident of wires down was caused by a car crashing into the pole.

Calendar Year
2020 2021 2022 2023
Metric
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Inspection Records 27 27 27 0 27 0 0* 0**
* No formal records were produced, however, Journeyman patrols are completed regularly. ** Detailed inspections scheduled for summer 2024 Page 159 of 792 Ukiah Electric Utility Wildfire Mitigation Plan
25 Attachment 2
B. IMPACT OF METRICS ON PLAN
In the initial years,UEUanticipatesthatthere will be relatively limited data gathered through these metrics. However, asthe data collection history becomesmore robust, UEU will be able to identify areas of its operations and service territory that are disproportionately impacted. UEU will then evaluate potential improvements to the plan.

C. MONITORING AND AUDITING THE PLAN
Review of this WMP will occur annually and any lessons learned will have the highest priority for improving steps in the plan, any reference programs, and the process for implementation. UEU will present this plan to the Ukiah City Council on an annual basis. The comprehensiveness of this WMP will be assessed by and independent evaluator with experience in assessing the safe operation of electrical infrastructure. The independent evaluator shall issue a report that will be presented to the Ukiah City Council and be made available on the City’s Website.

D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN
UEU staff and qualified external stakeholders are encouraged to identify Wildfire Mitigation Plan deficiencies or potential deficiencies to the Electric Utility Director as soon as possible when observed. The Electric Utility Director shall evaluate each reported deficiency and, if the deficiency is determined to be a valid plan deficiency, it shall be entered into a log with the following information:
• Date the deficiency was discovered;
• Description of the deficiency;
• Source identifying the deficiency (e.g., Internal Audit); • Priority based on deficiency severity;
• Assigned corrective action including the date when it must be completed by; • Assigned staff responsible for completing the corrective action; • Date corrective action completed.

The Electric Utility Director will go over the log at regularly scheduled Leadership and Supervisor Meetings.

During the 2023, major revision of UEU’s WMP, it was determined that the original metrics implemented in the original WMP were not sufficient and needed to be reviewed to ensure that the WMP met UEU’s high standards of service. Additional metrics with data from the 2020-2022 years were added to the 2023 revision of the plan and will continue to be monitored.

Calendar Year
2020 2021 2022 2023
Metric
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
Overhead Equipment
Failure
2 1 0 0 0 1 1 1

Ukiah Electric Utility Wildfire Mitigation Plan
26 Attachment 2
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS
UEU will perform inspections on either an annual, 5-year or 10-year cycle, based on GO 95 and GO 165 or fire mitigation recommendations. Any areas found that need improvement or appear hazardous will be documented with a work order, given a priority, and the work order will be tracked. When completed the work order will have a close date.

The Electric Utility Director will assign qualified internal staff or engage a third party to review and audit the equipment and line inspection programs called out in the Wildfire Mitigation Plan after the completion of the first six months of the plan. The assigned auditor will:
• Review records for the inspection programs;
• Interview staff performing inspections to assess their knowledge of the inspection programs;
• Monitor staff performing inspection activities;
• Review deficiencies noted in the programs;
• Identify systemic issues or problems;
• Note the timeliness of corrective actions;
• Pick a random sample of some completed corrective actions and verify the effectiveness of the corrective actions; and
• Issue a written report of findings.

The Superintendent of Utility Operations will review the audit findings and assign corrective action as applicable. A copy of the audit report will be routed to the Director.

9. INDEPENDENT AUDITOR
Public Utilities Code section 8387(c) requires UEU to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of this Wildfire Mitigation Plan.

UEU had the Plan reviewed using Power Engineers in June of 2020 following initial approval of the City Council in November 2019.

The report from the independent evaluator is available on UEU’s website. The results of the independent evaluator were presented to the Ukiah City Council at a public meeting on June 17, 2020.

Subsequent revisions of the WMP, including the 2023 major update will be presented to the Ukiah Valley Fire Chief to evaluate the plan. The Fire Chief’s comments will be treated as an independent auditor and will be incorporated, as needed, into future revisions.

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27 Attachment 2
Appendix A
Ukiah Electric Utility Wildfire Prevention Program

1. Introduction
A. Purpose
The purpose of the Ukiah Electric Utility (UEU) Wildfire Prevention Program is to establish a framework for the electric utility to conduct an effective, coordinated program to prevent catastrophic impacts to its infrastructure from wildfire. This program is a significant component of the UEU Wildfire Mitigation Plan required by SB901. The Program aims to prevent the start of wildfires from utility operations in and around the City of Ukiah.

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28 Attachment 2
B. Goals & Objectives
a. Prevent electric utility caused wildfire by identifying hazards that pose a potential threat of ignition.
b. Prioritize prevention efforts by increasing inspections on overhead lines in tier 2 fire threat areas.
c. Improve and increase fuel reduction activities conducted during inspections. d. Develop enhanced inspection techniques using Infrared Technology. e. Develop a drone inspection program for overhead lines. f. Create community awareness for utility wildfire prevention.

2. Strategy/Scope of Work
A. Detailed Corrective Maintenance Program Inspections
UEU performs a service territory-wide inspection of its electric distribution system on inspection cycles outlined by General Order 95 (GO95) and General Order 128 (GO128).

In general, utilities must patrol their systems once a year in urban areas and conduct detailed inspections at a minimum of every three to five years. These inspections help mitigate wildfire risk by providing additional information about the electric distribution system and conditions that could result in ignition.

UEU will implement a detailed inspection of facilities in the Tier 2 areas of the City on an annual basis, in late spring, and expanding the inspections to include additional fuels reduction and vegetation management in mid-summer. The following resources will be used to accomplish this:
• UEU-CPUC Fire Threat Map
• Department Inspection Checklist
As part of its efforts to make its electric system more resistant to wildfires, UEU designed and actively maintains a vegetation management program aimed at keeping trees and brush clear of power lines. In areas where current GO95 rules are currently met, UEU is evaluating and assessing areas where vegetation management may need to exceed GO95 requirements, eliminating vegetation overhang near power lines and increasing the clearance distances. In identified high risk areas that boarder or are close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare conductors will be increased to 12’.

UEU’s strategy for conducting its vegetation management program focuses on annual, routine inspections. In 2020, UEU began an electronic tree database to project growth and cycles of trimming needed to maintain clearances. The database includes information pertaining to the tree including species, height, diameter, growth rate and clearance. This history provides UEU information on trimming cycles and which trees require work annually.

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29 Attachment 2
UEU’s vegetation management operations are conducted in compliance with the City’s Tree Management Guidelines and the City’s Landmark Tree Program Guidelines and Policies. All debris associated with pruning operations are chipped and recycled.

B. UEU piloted a program utilizing infrared (IR) inspections for overhead distribution equipment in 2019 to identify potential issues on electrical equipment and connections that are not identifiable during visual inspections. These issues could potentially lead to wire down or result in ignition sources on the system. The program proved to be extremely successful identifying several instances that would have resulted in significant outage time and lead the Utility to extend the inspections to include underground facilities. Due to the success of the IR Pilot, UEU intends to create a formalized program for periodic IR inspections. The program will include the assembly of a thermography team that will be responsible for performing quality checks on equipment and facilities. These inspections will initially be performed annually in the high fire threat areas. Frequency of these inspections will be evaluated to determine if yearly inspections are warranted.

C. UEU has enhanced its existing inspection efforts by implementing and utilizing drones.

In spring of 2022, UEU began IR inspections using a drone, providing an up close look at the system infrastructure. This innovative technology is capable of capturing imagery from multiple angles, including above and allows qualified personnel to gain visual perspective that cannot be gained from ground inspections. The images and data obtained by these inspections will be evaluated by engineering staff to assess risk, determine trends and patterns of infractions. Drone technology has the potential to rapidly detect problems before they become a safety issue.

D. UEU will coordinate with the City Manager’s office to educate the public on the UEU’s wildfire prevention activities. Dissemination of information will be done through a variety of channels such as UEU’s quarterly newsletter, Facebook and the City’s website.

Esri, Garmin, GEBCO, NOAA NGDC, and other contributors
State of California - Public Utilities Commission
CPUC Fire-Threat Map
Adopted by CPUC January 19, 2018
µ0 15 30 60 90 120
Miles
For more information about the data and map depicted,
or other matters related toUtility wildfire safety,
please contactTerrie Prosper [email protected] Basemap sourced from ESRI (World Oceans).

The data portrayed in the CPUC Fire-Threat Map were developed under Rulemaking 15-05-006, following procedures in Decision (D.) 17-01-009, revised by D.17-06-024, which adopted a work plan for the development of a utility High Fire-Threat District (HFTD) for application of enhanced fire safety regulations.The aforementioned decisions ordered that the HFTD be comprised of two individual map products. One of those map products is this CPUC Fire-Threat Map.The CPUC Fire-Threat Map depicts areas where enhanced fire safety regulations found in Decision 17-12-024 will apply.The final CPUC FireThreat Map was submitted to the Commission via aTier 1 Advice Letter that was adopted by the Commission's Safety and Enforcement Division (SED) with a disposition letter on January 19, 2018. All data and information portrayed on the CPUC Fire-Threat Map are for the expressed use called out in D.17-12-024, and any other use of this map are not the responsibility or endorsed by the Commission or it's supporting Independent ReviewTeam.

Fire-ThreatAreas
Tier 2 - Elevated
Tier 3 - Extreme
Counties

City of Ukiah LEGEND: 1940-1980 1980-2000 2000-2020 2023- Appendix C - UEU Wildfire Mitigation Plan

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Ukiah Electric Utility
20243

WILDFIRE

MITIGATION
PLAN

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TABLEOF CONTENTS

1. OVERVIEW - WILDFIRE MITIGATION PLAN.......................................................................... 4 A. POLICY STATEMENT................................................................................................. 4 B. PURPOSE.......................................................................................................................4 C. ORGANIZATION....................................................................................................... 5 D. DEFINITIONS AND ACRONYMNS ............................................................................ 5 ...................................................................................................................................

2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN.............................................................. 6 A. MINIMIZING SOURCES OF IGNITION....................................................................... 6 B. RESILIENCY OF THE ELECTRIC GRID......................................................................... 6 C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS ............................................... 6 D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS ......................................... 8

3. ROLES AND RESPONSIBILITIES............................................................................................. 9 A. GOVERNANCE STRUCTURE...................................................................................... 9 B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION ............................................ 9 C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS ...................... 11 D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS......................................... 11 E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM .......................... 12

4. WILDFIRE RISK AND RISK DRIVERS .................................................................................... 13 A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY................................... 13 B. SYSTEM AND OPERATIONAL RISK.......................................................................... 13 C. GEOGRAPHICAL & CLIMATE RISK .......................................................................... 14 D. CPUC HIGH FIRE THREAT DISTRICTS...................................................................... 15

5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS ....................................................... 15 A. STRATEGY – VEGETATION MANAGEMENT............................................................ 15 B. STRATEGY - ENHANCED INSPECTIONS .................................................................. 17 C. STRATEGY - SITUATIONAL AWARENESS ................................................................ 17 D. STRATEGY - OPERATIONAL PRACTICES.................................................................. 18 E. STRATEGY - SYSTEM HARDENING ......................................................................... 18 F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION .................................................. 19 G. STRATEGY - RECLOSING AND DEENERGIZATION................................................... 19

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H. STRATEGY - WILDFIRE RESPONSE & RECOVERY .................................................... 19 I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM……………………………………... 20 J. PROGRAM – UEU 5-YEAR CAPITAL IMPROVEMENT PLAN ................................... 20 K. PROGRAM – COU EMERGENCY OPERATIONS PLAN.............................................. 20

6. COMMUNITY OUTREACH AND EDUCATION ..................................................................... 21

7. RESTORATION OF SERVICE................................................................................................ 21

8. EVALUATION OF THE PLAN....................................................................................................22 A. METRICS FOR MEASURING PLAN PERFORMANCE ................................................ 22 B. IMPACT OF METRICS ON PLAN.............................................................................. 24 C. MONITORING AND AUDITING THE PLAN.............................................................. 24 D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN................................ 24 E. MONITORING THE EFFECTIVENESS OF INSPECTIONS ........................................... 25

9. INDEPENDENT AUDITOR ................................................................................................... 26

10. APPENDICIES……………………………………………………………………………………………………………….. 27 A. WILDFIRE PREVENTION PROGRAM………………………….……………………………………... 27 B. CPUC FIRE THREAT MAP
C. LOCAL WILDFIRE HISTORY MAP

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1. OVERVIEW
A. POLICY STATEMENT
Ukiah Electric Utility has been operating its electric system for over one-hundred years. Public and employee safety is paramount in the operation, construction and maintenance of the electric system. Given recent, catastrophic wildfires in California, the state passed Senate Bill (SB) 901 in September 2018 requiring every publicly owned utility to construct, maintain, and operate its electric facilities in a manner that reduces the risk of utility caused fires. Assembly Bill (AB) 1054 by Assemblyman Holden amended SB901 with the requirement that every publicly owned utility must prepare and present a Wildfire Mitigation Plan (WMP) to its governing body annually and file the plan with the newly created California Wildfire Safety Advisory Board. SB901 requires the WMP’sto incorporate key components that are foundational to reducing the risk of utility caused wildfires.

Portions of Ukiah Electric Utility’s (UEU) electrical infrastructure is located in and adjacent to California Public Utilities Commission (CPUC) designated Tier 2 wildfire threat areas. Ukiah Electric Utility’s overarching goal is to provide safe, reliable, and affordable electric service to its local community. In order to meet this goal, UEU constructs, maintains, and operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment.

This document is Ukiah Electric Utility’s Wildfire Mitigation Plan developed in response to the requirements of SB901.

B. PURPOSE OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan (WMP) describes the range of activities that UEU is taking or considering, to mitigate the threat of powerline ignited wildfires, including its various programs, policies, and procedures. This plan complies with the requirements of Public Utilities Code section 8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020, and annually thereafter. The Plan will be iterative, promote continuous improvement year-overyear, and represent best efforts to implement industry best practices in a prudent and reasonable manner.

UEU is a department within the City of Ukiah. For wildfire prevention and response, UEU is subordinate to the Ukiah Valley Fire Authority (UVFA) and the City of Ukiah Police Department (UPD).

The City of Ukiah adopted an Emergency Operations Plan (EOP) in 2021 and the Building Community Preparedness and Resilience Program in 2019. The UEU Wildfire Mitigation Plan supports the aspirational goals of these plans in the area of Wildland Fire. The objectives of the Plans specifically supported by this UEU Wildfire Mitigation Plan are as follows:

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1. Educate the public about wildland fire dangers and the steps that can be taken to prevent or minimize their effects.

2. Maintain Emergency Operations Center for coordination of information and resources.

3. Reduce the potential for destructive actions of the fire, should ignition occur, utilizing fire pre-plans, ensuring a properly trained, staffed, and equipped emergency response capability, and timely response to prevent the spread of the fire, minimizing risks to humans and property.

4. Ensure that adequate resources are available to plan for incidents that may occur in the high fire hazard severity zones within the City of Ukiah.

4. C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN [PRC Section 8387] This Wildfire Mitigation Plan includes the following elements:

Section 2 - Objectives of the Plan;
Section 3 - Roles and responsibilities for carrying out the Plan; Section 4 - Identification of key wildfire risks and risk drivers; Section 5 - Description of wildfire prevention, mitigation, and response strategies and programs; Section 6 - Community outreach and education;
Section 7 - Restoration of service following a wildfire; Section 8 - Metrics for evaluating the Performance of the WMP and identifying areas for improvement;
Section 9 - Independent audit of the Plan.

D. DEFINITIONS AND ACRONYMNS
a. COU or City – City of Ukiah
b. CPUC - California Public Utilities Commission is a regulatory agency that regulates privately owned public utilities in California.
c. ICS – Incident Command System is a standardized approach to the command, control and coordination of emergency response.
d. IR – Infrared technology that uses thermography to recognize hot spots in electrical equipment.
e. EOP – Emergency Operations Plan is a City Plan, formerly known as the Multi Hazard Emergency Response Plan that establishes communication, facilitates collaboration and ensures compliance with local, state and federal emergency management agencies. f. LIDAR – Light detection and ranging is a remote sensing technology that uses light in the form of a pulsed laser to measure distances.

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or numbering
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numbering

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g. MTA – Mendocino Transit Authority
h. OES – Mendocino County Sheriff’s Office of Emergency Services i. PRC – Public Resource Code
j. SCADA – Supervisory Control and Data Acquisition is a computer system for gathering and analyzing real time data.
k. UEU – Ukiah Electric Utility.
l. UPD – Ukiah Police Department.
m. UVFA – Ukiah Valley Fire Authority.
n. WMP – Wildfire Mitigation Plan refers to this plan as ordered by Senate Bill 901.

2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN [PRC -8387 (b)(2)(B)] A. MINIMIZING SOURCES OF IGNITION
The primary goal of this WMP is to minimize the probability that UEU’s transmission and distribution system may be the origin or contributing source for the ignition of a fire as well as to protect the system from wildfire damage.

UEU is continually evaluating prudent and cost-effective improvements to its physical assets, operations, and training to help meet this objective. UEU will implement these changes consistent with this WMP as staffing and budget allows.

B. RESILIENCY OF THE ELECTRIC GRID
The secondary goal of this WMP is to improve the resiliency of the electric grid. As part of the development and on-going implementation of this plan, UEU will assess new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration of service.

Other resiliency efforts include mitigating fire fuels in areas that are a threat to our facilities and equipment along with reducing the chance that lives or property will be lost to wildfire.

Additionally, improved fire coordination will improve resiliency and help avoid the need for public safety power shut off protocols during high fire threat weather. Fire fuels reduction and improved fire response will be addressed in the UEU Wildfire Prevention Program.

C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS [PRC-8387 (b)(2)(C)]

1. Strategies
The following strategies are part of this Plan and described in more detail in Section 5. • VEGETATION MANAGEMENT
These strategies help to control vegetation near to UEU overhead transmission and distribution lines so they better adhere to clearance specifications. They also include fire

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fuels mitigation and other work in order to prevent our the system from causing a fire and to protect our system from fire.
• ENHANCED INSPECTIONS
These strategies consist of assessment and diagnostic activities as well as associated corrective actions. The practices in this category aim to ensure all infrastructure is in working condition and vegetation adheres to defined minimum distance specifications. • SITUATIONAL AWARENESS
These strategies consist of methods to improve system visualization and awareness of environmental conditions. The practices in this category aim to provide tools to improve the other components of the plan.
• OPERATIONAL PRACTICES
These strategies consist of proactive, day-to-day actions taken to mitigate wildfire risks.

The practices in this category aim to ensure UEU is prepared in high-risk situations, such as dry, windy environmental conditions.
• SYSTEM HARDENING
These strategies consist of system, equipment, and structure design and technical upgrades that are identified by UEU’s engineering staff and implemented through the 5- year Capital Improvement Plan. The practices in this category aim to improve system hardening to prevent contact between infrastructure and fuel sources, such as vegetation and animals. It also includes making the system more resilient to wildfire and other disasters.
• PUBLIC SAFETY AND NOTIFICATION
These strategies will focus on ways to engage the community as partners in preventing and identifying wildfire risk. They include improving outage notification and other items in the interest of public safety.
• RECLOSING AND DEENERGIZATION
These strategies include discussion of de-energization as well as circuit reclosing. • WILDFIRE RESPONSE & RECOVERY
These strategies consist of procedures to react to wildfire or other related emergency conditions. The practices aim to formalize protocols for these situations, so UEU can provide an adequate response and recovery.
• STAFFING & STAFF TRAINING
UEU will not be able to reduce the risk of wildfire without staff. Further, electric department staffing must be maintained at appropriate levels with training to maintain staff knowledge and preparedness. This may include cross training to build redundancies within the department and from time to timetime-to-time succession planning for known

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and pending retirements.

2. Programs
The strategies above will, as budgetary constraints and staffing permit, be developed and implemented through the following programs that are either active or are being created and coordinated as part of this WMP and are described in more detail in Section 5. • UEU Wildfire Prevention Program - Appendix A
• UEU Distribution Capital Improvement Program
• COU Emergency Response Plan (EOP)
UEU Wildfire Prevention Strategies and Program Matrix
Wildfire
Prevention Plan
5-year Capital
Improvement Plan COU EOP
Vegetation
Management
x
Enhanced
Inspections
x x
Situational
Awareness
x x
Operational
Practices
x x
System
Hardening
x
Public Safety &
Notification
x x
Reclosing & Deenergization
x x x
Wildfire
Response &
Recovery
x x
D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS
The final goal for this WMP is to measure the effectiveness of specific wildfire mitigation strategies. UEU will assess the merits of modifications. This plan will also help determine if more cost-effective measures would produce the same or improved results.

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3. ROLES AND RESPONSIBILITIES [PRC-8387 (b)(2)(A)]
A. UEU GOVERNANCE STRUCTURE
This WMP is subject to the direct supervision by the Ukiah City Council (Council), and) and will be implemented by the UEU Director (“Director”). The City of Ukiah, a general law city, has a City Council - manager form of governance. The City Council is the Utility Commission for UEU.

B. ROLES AND RESPONSIBILITIES FOR PLAN APPROVAL AND EXECUTION Approval and Public Input: Ukiah Electric Utility is under the governance of the Ukiah City Council.

Every revision of the Wildfire Mitigation Plan is approved by the City Council, at a scheduled City Council meeting. Council meetings are public. The public can review the Staff Report and Wildfire Mitigation Plan 72 hours in advance of the meeting and may provide written comment or attend the meeting in person to be heard. The City Council will either adopt the Plan or provide additional direction to the Staff during the meeting.

Executive Level Responsibility: The Director will oversee implementation and ensure that staff follow procedures and protocols. Additionally, tThe Assistant Director, or designee, will manage the execution of performance monitoring. This includes providing guidance to staff and leading the development of reports. The staff responsible for each metric area will aggregate relevant metrics at the direction of the Assistant Director.

1. Program Owners: The table below outlines the current assignments and are subject to change.

Ukiah City Council
City Attorney City Manager
UEU
Director
Utility
Operations
Technical
Services Resources

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Program Owner
UEU Wildfire Prevention
Program
COU Fire Marshal’s Office and UEU
Director
UEU Distribution Capital
Improvement Program
UEU Director
COU EOP COU Office of Emergency Management
Coordinator

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2. Strategy Leads: The table below outlines the proposed assignments and are subject to change.

Strategy Lead Personnel Key Technical Personnel
Vegetation Management Electric Superintendent Senior Electrical Engineer Enhanced Inspections Electric Superintendent
Electrical Technicians
Senior Electrical Engineer
Electric Superintendent
Foreman
Electrical Technicians
Situational Awareness EU Director Senior Electrical Engineer Electric Superintendent
Operational Practices Senior Electrical
Engineer Electric Superintendent
System Hardening Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Public Safety & Notification EU Director EU Program Coordinator Management Analyst
Reclosing & De-energization Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Foreman
Wildfire Response & Recovery Electric Superintendent
COU Fire Chief
Senior Electrical Engineer
Line Foremen
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS For joint pole fire prevention, UEU takes the lead role and informs the subordinate providers when UEU identifies any compromised poles due to third-party attachments. UEU coordinates with communication and electric infrastructure providers throughout the year when work on the system effects their equipment and identifies safety issues. If UEU staff discovers a facility in need of repair owned by an entity, UEU may issue a notice to repair to the facility owner and work to ensure that necessary repairs are promptly completed. During emergencies, UEU assumes the primary role and informs providers when there is damage or risk to their equipment.

D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS Ukiah Valley Fire Authority
The Ukiah Valley Fire Authority is the lead agency in cooperation with UEU for implementation of the UEU Wildfire Prevention & Improved Ccommunication Program. UVFA is the City’s lead for emergency operations and directs UEU regarding public safety priorities.

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Ukiah Police Department
UEU coordinates with UPD and is subordinate for emergency and public safety issues. UEU will work closely with the UPD for situational awareness and other public safety issues related to this WMP.

Ukiah Public Works Department
UEU is investigating opportunities to harden the electrical system and increase survivability for traffic control, water and wastewater infrastructures. During wildfires and other public safety events, UEU closely will work closely with Public Works to ensure water/wastewater facilities and other critical infrastructure have power. These facilities are not only critical for defending the City from wildfire, but are essential for safe repopulation following any disaster. Additionally, the Mendocino Transit Authority (MTA) is a critical operation for evacuations during emergencies and will be part of planning and operational review process.

Ukiah Community Services Department
UEU is partnered with the COU Community Services Department as part of the UEU Wildfire Prevention Program for fire fuels mitigation as well as other programs and projects.

Other COU Departments and Administration
UEU, as a member of the City of Ukiah Team, will work to ensure information regarding warnings, alerts, and widespread outages are shared with other departments. The City’s Communications Team will be an integral part of getting information out to the media and public and will be coordinated with either and/or both the City’s Emergency Management Coordinator as well as any Incident Command in place.

E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a utility department of the COU located in Mendocino County, UEU may participate in various emergency operation centers depending on the situation and lead agency. As a local governmental agency, COU has planning, communication, and coordination obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (“SEMS”) Regulations, adopted in accordance with Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five different levels: field response, local government, operational area, regional, and state. The COU maintains a EOP that includes UEU. The COU works closely with Mendocino County to coordinate emergency operations, including the Mendocino County Sherriff’s Office of Emergency Services (OES).

The Mendocino County Sheriff's Office of Emergency Services (OES) coordinates with Federal, State, and local agencies to prepare, respond, and recover from emergencies and natural disasters.
• OES is responsible for maintaining and updating the County Multi Hazard Mitigation Plan, which is an all hazardsall-hazards plan for Mendocino County.

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• OES also coordinates and maintainsthe county EmergencyOperation Center (EOC).

The EOC can be used during a major incident to carry out the principles of emergency preparedness and emergency management between multiple agencies. • The Office of Emergency Services provides technical advice to the Sheriff on local emergency declarations and his direct link to the California Governor's Office of Emergency Services during disasters or any other critical incident. In the event of a major incident OES can work with CAL OES to obtain a Presidential proclamation. • OES works closely with other local agencies assisting them in preparing emergency plans and in disaster training. OES works as a point of contactfor local agenciesto the California Governor's Office of Emergency Services.

Pursuant to this structure, UEU coordinates and communicates with the relevant local, state and Federal agencies. This includes participating in City & County EOC exercises as well as providing annual safety meetings. Pursuant to the Emergency Operations Program, an UEU EOC Liaison will participate in the City or County EOC using the standardized Incident Command System (ICS).

4. WILDFIRE RISK AND RISK DRIVERS [PRC-8387 (b)(2)(J)]
This section of the WMP identifies, describes and prioritizes wildfire risks and drivers found within UEU’s territory.

A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY [PRC-8387 (b)(2)(L)] In order toTo ascertain the level of risk to our system, staff looked at our historic outages caused by animals, birds, vegetation, car-pole accidents, and overhead equipment failures as a way to assess wildfire risk. These events were selected because such events can create circumstances such as wire down or sparking that can result in an ignition source. Additionally, UEU will review historic fire records to see if there are other areas of risk that should be addressed.

B. SYSTEM AND OPERATIONAL RISK
UEU’s designs and constructs its electric facilities to meet or exceed the relevant federal, state, or industry standards. UEU uses the CPUC General Order (GO) 95 as a key industry standard for design and construction standards for overhead electrical facilities and, as such, meets or exceeds all applicable standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the National Electric Safety Code.

Risk drivers associated with design, construction, operations, and maintenance, within our 4.3 square mile service territory include vegetation, overhead equipment, and operational work practices in the CPUC Tier 2 high fire threat areas that account for approximately 10% of UEU’s facilities.

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(a) Vegetation near UEU electric lines presents a risk for utility caused wildfires.

Mitigation of this risk is done through routine tree trimming and inspections.

As outlined in 5A, UEU meets or exceeds the CPUC’s GO95 requirements by increasing the radial clearance of branches to 6 feet throughout the COU and up to 12 feet in some areas adjacent to the Tier 2 high fire threat areas. (b) Overhead utility equipment can present a risk of a utility caused wildfire.

Mitigation efforts include design standards, periodic review of equipment for potential alternates. UEUThe City will review design standards for equipment on a yearly basis for possible modifications.
(c) Certain work practices or operations can increase the risk of ignition. To mitigate, during red flag conditions, Staff will eliminate unnecessary activities that could result in a utility caused wildfire. Additional inspections may be performed during and after the conclusion of the red flag event.

C. GEOGRAPHICAL & CLIMATE RISK
Ukiah typically experiences cool, wet winters and hot, dry summers creating extreme fire weather conditions especially from May through October. Daily temperatures during fire seasons (JuneOctober) can be above 90° Fahrenheit with a relative humidity of less than 30%. Wind conditions throughout the year average 3-5mph, with gusts up to 35mph. Typical vegetation within UEU’s service territory include various types of trees including redwood, oak, pine and fir trees as well as annual grasses. Areas of dense brush and annual grasses are present, and result in high fire danger and significant fires especially during wind events. These conditions combine to create extreme fire danger. The risk of catastrophic wildfire in the area increases as the recent trend of drought conditions continue. The west side of Ukiah presents a greater potential for wildfire and is partially classified as a Tier 2 Wildfire Threat Area. Within the Utility’s service territory and surrounding areas, the primary wildfire risks include:
a) Extended drought or periods of below average rainfall can increase dry vegetative fuel loads, increasing wildfire risk. Prolonged drought can also impacte and weaken trees. The City’s vegetation management program identifies and catalogs tree information, including species, estimated age, diameter, and height. The program assesses diseased or dying trees and allows for removal. Routine visual inspections allow the Utility to remain aware of this risk factor.
b) Vegetation type; Thetype; The western hills area contains dense chaparral and mixed hardworod forest, native trees such as California Bay Laurel, Black Oak with significant poison oak and fern undergrowth. A shaded fuel break was constructed along the base of the western hills along the entire length of the City to reduce fuel loads and protect the community from wildfire risk.
c) Vegetation density in high fire threat areas increases the risk and speed of which wildfire can spread. Increasing vegetation clearance from overhead power lines in high fire threat and adjacent areas lowers the risk of wildfire. d) Weather and periods of significant low humidity can dry vegetative fuels and

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increase the potential for ignition. The City monitors the National Weather Service for alerts related to red flag warnings and weather events that could potentially effect UEU’s service territory to ensure awareness of the elevated risk. e) High winds and gusts can down trees, break branches or damage utility equipment.

The City monitors the National Weather Service for wind warnings and advisories that affect UEU’s service territory. The increased vegetation clearing tin high fire threat areas reduces the risk of ignition caused by these events. f) Wildfire history in and around the Ukiah city limits is shown in Appendix C D. CPUC HIGH FIRE THREAT DISTRICTS [PRC-8387 (b)(2)(K)
UEU will incorporate the California Public Utility Commission’s (CPUC) Fire Threat Map (Exhibit A) into its construction, inspection, maintenance, repair, and clearance practices, where applicable.

UEU reviews the CPUC Fire Threat Map annually to identify needed adjustments to hazard threat levels due to changes in urban development and/or vegetation conditions. When adjustments are identified, UEU collaborates with Ukiah Valley Fire Authority and City Departments and CAL FIRE to update the CPUC Fire Threat Map data and UEU’s Fire Threat Map accordingly. The UEU’s Fire Threat Map depicts the highest fire threat known.

5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS
A. STRATEGY – VEGETATION MANAGEMENT [PRC-8387 (b)(2)(H)] UEU meets or exceeds the minimum industry standard vegetation management practices. For both transmission and distribution level facilities, UEU meets: (1) GO 95 Rule 35; and (2) the GO 95 Appendix E Guidelines to Rule 35 (See table below). These standards require significantly increased clearances in the High Fire Threat areas. In identified high risk areas that boarder or are close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare conductors will be increased up to 12’, unless such aggressive trimming would cause fatal damage to the tree or if the trimming would create adverse secondary consequences. The recommended time-of-trim guidelines do not establish a mandatory standard, but instead provide useful guidance to utilities. UEU has developed a tree inventory to catalog existing trees and will use specific knowledge of growing conditions and tree species to determine the appropriate time of trim clearance in each circumstance. UEU performs this work with arborists and a contract for tree trimming services as needed. Additionally, vegetation clearing is completed at the base of poles to minimize potential sources of spread.

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GO 95
Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearances that should be established, at time of trimming, between the vegetation and the energized conductors and associated live parts where practicable. Reasonable vegetation management practices may make it advantageous for the purposes of public safety or service reliability to obtain greater clearances than those listed below to ensure compliance until the next scheduled maintenance.

Each utility may determine and apply additional appropriate clearances beyond clearances listed below, which take into consideration various factors, including: line operating voltage, length of span, line sag, planned maintenance cycles, location of vegetation within the span, species type, experience with particular species, vegetation growth rate and characteristics, vegetation management standards and best practices, local climate, elevation, fire risk, and vegetation trimming requirements that are applicable to State Responsibility Area lands pursuant to Public Resource Code Sections 4102 and 4293.

Voltage of Lines
Radial Clearance of Bare
Line Conductors from Tree
Branches or Foliage
Radial clearances for any conductor of a line operating at 2,400 or more volts, but less than 72,000 volts 4 feet Radial clearances for any conductor of a line operating at 72,000 or more volts, but less than 110,000 volts 6 feet Radial clearances for any conductor of a line operating at 110,000 or more volts, but less than 300,000 volts 10 feet Radial clearances for any conductor of a line
operating at 300,000 or more volts 15 feet

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In addition, UEU Wildfire Prevention Program (Appendix A) will include the following enhancements
• No vertical coverage allowed above UEU transmission lines; • Provide vegetation control in a 30-foot perimeter around the Power Plant and substations conductors.
• For public land, provide easement clear from ground to sky adjacent to UEU facilities, unless to do so would likely result in adverse consequences; • Work with adjacent customers to get approval for wider clearance on their land. This could include tall, diseased, leaning trees that appear to be at risk of falling into our lines. • Perform additional vegetation removal forfuelsreduction in the easement on an annual rotation to ensure CPUC recommended clearances are maintained based on the fire hazard zone where each transmission and distribution line is located; • Consider undergrounding areas where heritage trees are prevalent.

B. STRATEGY - ENHANCED INSPECTIONS [PRC-8387 (b)(2)(I)
Inspections play an important role in wildfire prevention. UEU currently follows the inspection cycles outlined in California General Order 95 and General Order 128. UEU’s current inspection activities incorporate several components including annual infrared (IR) patrol of overhead lines and substations, inspection of wood poles, 115 KV lines and GIS data collection and sharing. All patrols and inspections are completed by Journeyman Lineman and documented outlining descriptions of problems found and any action taken to ensure any issues are addressed in a timely manner. If the issues cannot be addressed immediately, work orders are developed and given a priority level with a date for completion. UEU schedules additional patrols in and near the Tier 2 fire threat areas every spring to evaluate any issues prior to fire season. These patrols are documented and addressed in the same manner as the others. Should a critical weather event or ignition happen, inspections would be completed prior to re-energization of any circuit.

Additionally, UEU has implemented the use of unmanned aerial vehicles with IR capability. The frequency of inspections will be increased in the high fire threat areas and when storms or other disasters have significantly impacted our system.

C. STRATEGY - SITUATIONAL AWARENESS
Presently UEU is evaluating to upgrade an automated control management system that can be used during outages. UEU is also investigating advanced metering infrastructure (AMI) technology that has the ability to track customer outages as part of an Outage management System. These systems have not been implemented as of 2024, however AMI is included in the FY25/26 and FY26/27 CIP.

Other efforts will include the following technology in collaboration with Ukiah PD and Ukiah