Ukiah City Council
July 17, 2024

27 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT
Section 11. Withdrawal of Participants. No Participant may withdraw from this Agreement except as otherwise provided for herein.

Section 12. Settlement of Disputes and Arbitration. The Parties agree to make best efforts to settle all disputes among themselves connected with this Agreement as a matter of normal business under this Agreement. The procedures set forth in Section 10 of the Power Management and Administrative Services Agreement shall apply to all disputes that cannot be settled by the Participants themselves; provided, that the provisions of Section 4.5 shall first apply to all disputes involving invoices prepared by NCPA.

Section 13. Miscellaneous

13.1 Confidentiality. The Parties will keep confidential all confidential or trade secret information made available to them in connection with this Agreement, to the extent possible, consistent with applicable laws, including the California Public Records Act.

Confidential or trade secret information shall be marked or expressly identified as such.

If a Party (“Receiving Party”) receives a request from a Third Party for access to, or inspection, disclosure or copying of, any other Party’s (the “Supplying Party”) confidential data or information, which the Receiving Party has possession of (“Disclosure Request”), then the Receiving Party shall provide notice and a copy of the Disclosure Request to the Supplying Party within three (3) Business Days after receipt of the Disclosure Request.

Within three (3) Business Days after receipt of such notice, the Supplying Party shall provide notice to the Receiving Party either:

28 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT
(i) that the Supplying Party believes there are reasonable legal grounds for denying or objecting to the Disclosure Request, and the Supplying Party requests the Receiving Party to deny or object to the Disclosure Request with respect to identified confidential information. In such case, the Receiving Party shall deny the Disclosure Request and the Supplying Party shall defend the denial of the Disclosure Request at its sole cost, and it shall indemnify the Receiving Party for all costs associated with denying or objecting to the Disclosure Request. Such indemnification by the Supplying Party of the Receiving Party shall include all of the Receiving Party’s costs reasonably incurred with respect to denial of or objection to the Disclosure Request, including but not limited to costs, penalties, and the Receiving Party’s attorney’s fees; or (ii) that the Receiving Party may grant the Disclosure Request without any liability by the Receiving Party to the Supplying Party.

13.2 Indemnification and Hold Harmless. Subject to the provisions of Section

13.4, each Participant agrees to indemnify, defend and hold harmless NCPA and its Members, including their respective governing boards, officials, officers, agents, and employees, from and against any and all claims, suits, losses, costs, damages, expenses and liability of any kind or nature, including reasonable attorneys’ fees and the costs of litigation, including experts, to the extent caused by any acts, omissions, breach of contract, negligence (active or passive), gross negligence, recklessness, or willful

29 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT
misconduct of that Participant, its governing officials, officers, employees, subcontractors or agents, to the maximum extent permitted by law.

13.3 Several Liabilities. No Participant shall, in the first instance, be liable under this Agreement for the obligations of any other Participant or for the obligations of NCPA incurred on behalf of other Participants. Each Participant shall be solely responsible and liable for performance of its obligations under this Agreement, except as otherwise provided for herein. The obligation of each Participant under this Agreement is, in the first instance, a several obligation and not a joint obligation with those of the other Participants.

Notwithstanding the foregoing, the Participants acknowledge that any debts or obligations incurred by NCPA under this Agreement on behalf of any of them shall be borne solely by such Participants in proportion to their respective Project Participation Percentages, and not by non-Participant Members of NCPA, pursuant to Article IV, Section 3(b) of the Joint Powers Agreement.

In the event that a Participant should fail to pay its share of the debts or obligations incurred by NCPA as required by this Agreement, the remaining Participants shall, in proportion to their Project Participation Percentages, pay such unpaid amounts and shall be reimbursed by the Participant failing to make such payments.

13.4 No Consequential Damages. FOR ANY BREACH OF ANY PROVISION OF

THIS AGREEMENT FOR WHICH AN EXPRESS REMEDY OR MEASURE OF DAMAGES

30 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT

IS PROVIDED IN THIS AGREEMENT, THE LIABILITY OF THE DEFAULTING PARTY

SHALL BE LIMITED AS SET FORTH IN SUCH PROVISION, AND ALL OTHER DAMAGES OR REMEDIES ARE HEREBY WAIVED. IF NO REMEDY OR MEASURE OF

DAMAGE IS EXPRESSLY PROVIDED, THE LIABILITY OF THE DEFAULTING PARTY

SHALL BE LIMITED TO ACTUAL DAMAGES ONLY AND ALL OTHER DAMAGES AND REMEDIES ARE HEREBY WAIVED. IN NO EVENT SHALL NCPA OR ANY

PARTICIPANT OR THEIR RESPECTIVE SUCCESSORS, ASSIGNS, REPRESENTATIVES,

DIRECTORS, OFFICERS, AGENTS, OR EMPLOYEES BE LIABLE FOR ANY LOST

PROFITS, CONSEQUENTIAL, SPECIAL, EXEMPLARY, INDIRECT, PUNITIVE, OR

INCIDENTAL LOSSES OR DAMAGES, INCLUDING LOSS OF USE, LOSS OF

GOODWILL, LOST REVENUES, LOSS OF PROFIT OR LOSS OF CONTRACTS EVEN IF

SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND

NCPA AND EACH PARTICIPANT EACH HEREBY WAIVES SUCH CLAIMS AND

RELEASES EACH OTHER AND EACH OF SUCH PERSONS FROM ANY SUCH LIABILITY.

The Parties acknowledge that California Civil Code section 1542 provides that: “A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor.” The Parties waive the provisions of section 1542, or other similar provisions of law, and intend that the waiver

31 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT
and release provided by this Section of this Agreement shall be fully enforceable despite its reference to future or unknown claims.

13.5 Waiver. No waiver of the performance by a Party of any obligation under this Agreement with respect to any default or any other matter arising in connection with this Agreement shall be effective unless given by the Commission or the governing body of a Participant, as applicable. Any such waiver by the Commission in any particular instance shall not be deemed a waiver with respect to any subsequent performance, default or matter.

13.6 Amendments. Except where this Agreement specifically provides otherwise, this Agreement may be amended only by written instrument executed by the Parties with the same formality as this Agreement.

13.7 Assignment of Agreement.

13.7.1 Binding Upon Successors. This Agreement shall inure to the benefit of and shall be binding upon the respective successors and assignees of the Parties to this Agreement.

13.7.2 No Assignment. Neither this Agreement, nor any interest herein, shall be transferred or assigned by a Party hereto except with the consent in writing of the other Parties hereto, which consent shall not be unreasonably withheld.

13.8 Severability. In the event that any of the terms, covenants or conditions of this Agreement or the application of any such term, covenant or condition, shall be held

32 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT
invalid as to any person or circumstance by any court having jurisdiction, all other terms, covenants or conditions of this Agreement and their application shall not be affected thereby, but shall remain in force and effect unless the court holds that such provisions are not severable from all other provisions of this Agreement.

13.9 Governing Law. This Agreement shall be interpreted, governed by, and construed under the laws of the State of California.

13.10 Headings. All indices, titles, subject headings, section titles and similar items are provided for the purpose of convenience and are not intended to be inclusive, definitive, or affect the meaning of the contents of this Agreement or the scope thereof.

13.11 Notices. Any notice, demand or request required or authorized by this Agreement to be given to any Party shall be in writing, and shall either be personally delivered to a Participant’s Commissioner or Alternate, and to the General Manager, or shall be transmitted to the Participant and the General Manager at the addresses shown on the signature pages hereof. The designation of such addresses may be changed at any time by written notice given to the General Manager who shall thereupon give written notice of such change to each Participant. All such notices shall be deemed delivered when personally delivered, two (2) Business Days after deposit in the United States mail first class postage prepaid, or on the first Business Day following delivery through electronic communication.

33 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT

13.12 Warranty of Authority. Each Party represents and warrants that it has been duly authorized by all requisite approval and action to execute and deliver this Agreement and that this Agreement is a binding, legal, and valid agreement enforceable in accordance with its terms. Upon execution of this Agreement, each Participant shall deliver to NCPA a resolution of the governing body of such Participant evidencing approval of and authority to enter into this Agreement.

13.13 Counterparts. This Agreement may be executed in any number of counterparts, and each executed counterpart shall have the same force and effect as an original instrument and as if all the signatories to all of the counterparts had signed the same instrument. Any signature page of this Agreement may be detached from any counterpart of this Agreement without impairing the legal effect of any signatures thereon, and may be attached to another counterpart of this Agreement identical in form hereto but having attached to it one or more signature pages.

13.14 Venue. In the event that a Party brings any action under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Placer or in the United States District Court for the Eastern District of California.

13.15 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provisions of this Agreement, then

34 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT
each Party shall bear its own fees and costs, including attorneys’ fees, associated with the action.

13.16 Counsel Representation. Pursuant to the provisions of California Civil Code Section 1717 (a), each of the Parties were represented by counsel in the negotiation and execution of this Agreement and no one Party is the author of this Agreement or any of its subparts. Those terms of this Agreement which dictate the responsibility for bearing any attorney’s fees incurred in arbitration, litigation or settlement in a manner inconsistent with the provisions of Section 13.2 were intentionally so drafted by the Parties, and any ambiguities in this Agreement shall not be interpreted for or against a Party by reason of that Party being the author of the provision.

13.17 No Third Party Beneficiaries. Nothing contained in this Agreement is intended by the Parties, nor shall any provision of this Agreement be deemed or construed by the Parties, by any third person or any Third Parties, to be for the benefit of any Third Party, nor shall any Third Party have any right to enforce any provision of this Agreement or be entitled to damages for any breach by the Parties of any of the provisions of this Agreement.

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IN WITNESS WHEREOF, NCPA and each Participant have, by the signature of its duly authorized representative shown below, executed and delivered a counterpart of this Agreement.

NORTHERN CALIFORNIA

POWER AGENCY
651 Commerce Drive
Roseville, CA 95678
_____________________________
By: Randy S. Howard
Title: General Manager
Date:

Approved as to form:
_____________________________
By: Jane E. Luckhardt
Its: General Counsel
Date:

Attestation (if applicable):
_____________________________
By:__________________________
Its:

Date:

CITY OF SANTA CLARA
1500 Warburton Avenue
Santa Clara, CA 95050
_____________________________
By:__________________________
Title: __________________________
Date:

Approved as to form:
_____________________________
By:__________________________
Its: City Attorney
Date:

Attestation (if applicable):
_____________________________
By:__________________________
Its:

Date:

36 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT

CITY OF BIGGS
465 C Street
Biggs, CA 95917
_____________________________
By:__________________________
Title: ________________________
Date:

Approved as to form:
_____________________________
By:__________________________
Its: City Attorney
Date:

Attestation (if applicable)
_____________________________
By:__________________________
Its:

Date:

CITY OF GRIDLEY
685 Kentucky Street
Gridley, CA 95948
_____________________________
By:__________________________
Title: ________________________
Date:

Approved as to form:
_____________________________
By:

Its: City Attorney__________________
Date:

Attestation (if applicable)
_____________________________
By:__________________________
Its:

Date:

37 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT

CITY OF HEALDSBURG
401 Grove Street
Healdsburg, CA 95448
_____________________________
By:__________________________
Title: ________________________
Date:

Approved as to form:
_____________________________
By:

Its: City Attorney__________________
Date:

Attestation (if applicable)
_____________________________
By:__________________________
Its:

Date:

CITY OF LODI
221 W. Pine Street
Lodi, CA 95240
_____________________________
By:__________________________
Title: ________________________
Date:

Approved as to form:
_____________________________
By:

Its: City Attorney__________________
Date:

Attestation (if applicable)
_____________________________
By:__________________________
Its:

Date:

38 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT

CITY OF LOMPOC
100 Civic Center Plaza
Lompoc, CA 93436
_____________________________
By:__________________________
Title: ________________________
Date:

Approved as to form:
_____________________________
By:

Its: City Attorney__________________
Date:

Attestation (if applicable)
_____________________________
By:__________________________
Its:

Date:

CITY OF OAKLAND, acting
by and through its
Board of Port Commissioners
530 Water Street
Oakland, CA 94607
_____________________________
By:__________________________
Title: ________________________
Date:

Approved as to form:
_____________________________
By:

Its: City Attorney__________________
Date:

Attestation (if applicable)
_____________________________
By:__________________________
Its:

Date:

39 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT

PLUMAS-SIERRA RURAL

ELECTRIC COOPERATIVE
73233 State Highway 70
Portola, CA 96122
_____________________________
By:__________________________
Title: ________________________
Date:

Approved as to form:
_____________________________
By:

Its: City Attorney _________________
Date:

Attestation (if applicable)
_____________________________
By:__________________________
Its:

Date:

CITY OF SHASTA LAKE
4477 Main Street
Shasta Lake, CA 96019
_____________________________
By:__________________________
Title: ________________________
Date:

Approved as to form:
_____________________________
By:

Its: City Attorney__________________
Date:

Attestation (if applicable)
_____________________________
By:__________________________
Its:

Date:

40 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT

CITY OF UKIAH
300 Seminary Avenue
Ukiah, CA 95482
_____________________________
By:__________________________
Title: ________________________
Date:

Approved as to form:
_____________________________
By:

Its: City Attorney__________________
Date:

Attestation (if applicable)
_____________________________
By:__________________________
Its:

Date:____________________________

41 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT

EXHIBIT A

PROJECT PARTICIPATION PERCENTAGES

1. On the Effective Date of the Agreement the initial Participants (“Initial Participants”) who are signatory to this Agreement, and their respective initial Project Participation Percentage share of the Project is set forth in Table 1 of this Exhibit A (“Initial Project Participation Percentages”). The process set forth below is not subject to the requirements of Section 9 of this Agreement, except as set forth below.

2. Thereafter, a Member listed in Table 2 of this Exhibit A and who is not an Initial Participant (“Eligible Member”) may exercise a right to accept a transfer of a portion of the Initial Project Participation Percentages of the Initial Participants in an amount no greater than the amount set forth in Table 2 of this Exhibit A (“Transfer Right”, no later than 180 day after the Effective Date (the “Transfer Completion Deadline”), unless an Initial Participants otherwise agrees in writing to extend the Transfer Completion Deadline. Only

42 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT
the City of Santa Clara may transfer their Initial Project Participation Percentages as long as their project share does not fall below the amounts set forth in Table 2 of this Exhibit A.

3. In order for an Eligible Member to exercise their Transfer Rights, that Member shall do the following no later than the Transfer Completion Deadline: (i) notify NCPA and Santa Clara of its intention to exercise their right to accept their Table 2 share, and (ii) execute this Agreement. For avoidance of doubt, an Eligible Member must exercise their Transfer Right for their full Table 2 share; any exercise of any lesser portion shall be invalid.

4. For purposes of this Exhibit A only, a Member who becomes a Participant pursuant to Section 3 of this Exhibit A shall be referred to as a “Table 2 Participant.” Notwithstanding the foregoing, the Transfer Completion Deadline applies only to the intended assumption of the Project Participation Percentage described in Table 2 of this Exhibit A, and shall not limit or reduce a Participant’s rights set forth in Section 9 of this Agreement. Upon written notice and execution of this Agreement as set forth above in Section 3 of Exhibit A, the Table 2 Participant will assume all rights and obligations set forth in this Agreement for the portion of the Project Participation Percentage share of the Project as set forth in Table 2 of this Exhibit A.

5. NCPA shall prepare Table 3 after the Transfer Completion Deadline to reflect the Final Project Participation Percentages of each Participant, and such Table 3 will be added to this Exhibit A as an amendment to this Agreement once adopted by the Commission. In the event an intended Table 2 Participant does not become a Table 2 Participant by the

43 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT
Transfer Completion Deadline, the City of Santa Clara shall retain the Project Participation

6. Percentage of the intended Table 2 Participant as described in Table 2 of this Exhibit A, and such will be reflected in Table 3.

Pursuant to Section 5 of Exhibit B of the PPA, if the Facility Installed Capacity is less than one hundred percent (100%) of the Guaranteed Capacity, Seller shall have one hundred fifty (150) days after the Commercial Operation Date to install additional capacity such that the Installed Capacity is equal to (but not greater than) the Guaranteed Capacity. If Seller fails to construct the Guaranteed Capacity by such date, Seller shall pay NCPA Capacity Damages, and each MW (or portion thereof) that the Guaranteed Capacity exceeds the Installed Capacity, the Project Participation Share for the Participants shall be automatically adjusted and reduced, on a pro rata basis, to equal to actual amount of Facility Installed Capacity.

44 THIRD PHASE AGREEMENT FOR GRACE SOLAR PROJECT

EXHIBIT B
Renewable Power Purchase Agreement
The Renewable Power Purchase Agreement between Grace Orchard Energy Center, LLC and Northern California Power Agency has been attached to this Agreement as Exhibit B.

Attachment 4
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE THIRD PHASE

AGREEMENT FOR POWER PURCHASE AGREEMENT WITH GRACE ORCHARD ENERGY CENTER, LLC
WHEREAS: The City of Ukiah Electric Utility has adopted policies that are designed to increase the amount of energy that is provided to retail customers from eligible renewable energy resources and carbon free resources to comply with the California Renewable Energy Resources Act and other applicable requirements; and
WHEREAS: Grace Orchard Energy Center, LLC (Grace) has agreed to sell energy, capacity rights, and associated environmental attributes from a 50MW solar photovoltaic facility to Northern California Power Agency (NCPA), on behalf of the City of Ukiah and other participating NCPA members; and WHEREAS: Terms and conditions for the transaction are set for the in the Power Purchase Agreement (PPA) between Grace Orchard Energy Center, LLC and Northern California Power Agency; and WHEREAS: The PPA includes a guaranteed commercial operation date of December 1, 2027, with a term of 20 years; and
WHEREAS: During the term of the PPA, NCPA will schedule and dispatch the Grace project, and Grace will own, operate, and maintain the project; and
WHEREAS: To enable NCPA to enter into the PPA on behalf of the City and other participating members (individually referred to as a “Participant”, and collectively referred to as the “Participants”), pursuant to the terms and conditions of the Amended and Restated Facilities Agreement, the Third Phase Agreement provides all means necessary for NCPA to fulfill obligations incurred on behalf of NCPA and the Participants pursuant to the PPA, and to enable and obligate the Participants to take delivery of and pay for such electric capacity and energy and to pay NCPA for all costs incurred for undertaking the foregoing activities.; and
WHEREAS: The Third Phase Agreement specifies the rights and obligations of NCPA and the Participants regarding governance and administration of the PPA, and obligates each Participant to pay for its Project Participation Percentage share of all Project Costs, Administrative Services Costs, scheduling coordination costs, and all other costs related to the PPA; and WHEREAS: Upon full execution of the Third Phase Agreement, NCPA will be authorized to enter into the PPA on behalf of the Participants, and such PPA shall be deemed an NCPA Project by the Commission pursuant to the Amended and Restated Facilities Agreement; and

WHEREAS: Grace has agreed to sell energy, capacity rights, and associated environmental attributes produced by the Grace Orchard Energy Center photovoltaic facility in Riverside County, CA that yields an average of 8,521 MWh/year for a total cost of $362,256/year for the City over the term of the agreement; and
WHEREAS: NCPA proposes to enter into the PPA to acquire certain energy, capacity rights and environmental attributes produced by the Grace Orchard Energy Center Project on behalf of the Participants. This activity would not result in a physical change to the existing facilities and therefore, would not result in a direct or reasonably foreseeable indirect change to the physical environment.

Thus, this activity is not a “project” for purposes of Section 21065 of the California Environmental Quality Act, no environmental review is necessary; and
WHEREAS: The NCPA Commission adopted Resolution 24-63 on May 23, 2024 approving the Grace Orchard Energy Center, LLC PPA and Third Phase Agreement for Renewable Power Purchase Agreement.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah, that the City Manager is authorized, on behalf of the City of Ukiah, to enter into the Agreement for Transmission Owner Rate Case Program with Northern California Power Agency, including any non-substantial modifications to the Agreement.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 17th day of July 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Josefina Duenas, Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk

Agenda Item No: 14.b.

MEETING DATE/TIME: 7/17/2024

ITEM NO: 2024-350

AGENDA SUMMARY REPORT
SUBJECT: Proposed Sewer Rate Adjustments for Fiscal Year 2024-2025 and Start of the Prop 218 Protest Period.

DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER:

Dan Buffalo, Finance Director; Sean White,
Water Resources Director; and Mark Hildebrand,
Hildebrand Consulting, LLC
ATTACHMENTS:

1. City of Ukiah 2024 Sewer Financial Plan final 7.9.24

2. 2024 Sewer Prop 218 Notice draft 7.8.24

3. Ukiah 2024 Sewer Rate Study July 17 presentation 7.8.24 Summary: Proposed sewer rate adjustments for the City of Ukiah, to be discussed at a public hearing on September 4, 2024, aimed at ensuring the financial stability and operational efficiency of the sewer utility.

Background: The City of Ukiah is scheduled to hold a public hearing on September 4, 2024, at 6:00 PM to discuss proposed adjustments to sewer service charges. The City's sewer utility serves approximately 3,600 residential and business accounts within the city boundaries, providing essential sewer collection, treatment, and disposal services. These services are crucial for protecting public health and the environment and maintaining the community's quality of life.

The last comprehensive sewer rate study was conducted in 2020, resulting in a series of modest rate increases over the past four years. However, cost inflation and higher-than-expected capital expenditures have necessitated a reevaluation of the current rates. Despite operational efficiencies and debt refinancing, the sewer utility requires increased revenue to meet its financial obligations and maintain adequate cash reserves. This one-year rate adjustment is intended to complete the current five-year plan. The City and the Ukiah Valley Sanitation District plan to conduct a new five-year joint rate study in fiscal year 2024-25, with the new rate schedule potentially going into effect as early as July 1, 2025.

Discussion: The proposed rate adjustments are necessary to ensure continuity of services and the financial stability of the City's sewer utility. The new rates have been calculated following industry-standard methodologies and in compliance with Proposition 218 (California Constitution Article XIII D, Section 6). The financial plan underlying these rates considers operational costs, debt service, and capital funding needs.

Key Components of the Proposed Rates:
- Residential Users: A fixed monthly service charge per dwelling unit and a consumption rate based on average monthly water usage during the prior winter months (January to March). - Commercial Users**: A monthly service charge per equivalent sewer service flow unit (ESSFU) based on average winter water consumption. Consumption rates vary by commercial classification, reflecting different levels of sewer strength.

Proposed Rate Increases:

Monthly Service Charge:

- Current: $52.38
- Proposed (Effective October 1, 2024): $59.71
Consumption Rate per HCF (Hundred Cubic Feet):
- Residential: From $3.79 to $4.32
- Commercial 1: From $3.79 to $4.32
- Commercial 2: From $4.13 to $4.71
- Commercial 3: From $8.24 to $9.39
- Commercial 4: From $10.96 to $12.49
The proposed rate increase of 14% will take effect on October 1, 2024. These adjustments will provide the necessary funds to operate and maintain the sewer infrastructure, ensuring reliable wastewater services and environmental protection.

Rate Comparisons with Other Agencies
To ensure the proposed rates are competitive, a regional survey was conducted comparing the monthly sewer bills for single-family homes with 6 HCF of monthly water usage across various agencies. The findings indicate that even after the proposed rate increase, the City of Ukiah's rates remain in line with or below those of many neighboring jurisdictions:
• City of St. Helena: $154.99
• City of Calistoga: $132.80
• City of Healdsburg: $123.59
• Town of Windsor: $108.82
• Sonoma Valley County Sanitation District: $99.96
• City of Santa Rosa: $99.67
• City of Petaluma: $96.58
• City of Vallejo: $94.37
• City of Cloverdale: $90.83
• City of Ukiah (Proposed): $85.64
• City of Sebastopol: $84.59
• City of Ukiah (Current): $75.13
• City of Cotati: $73.54
These comparisons show that the proposed rates for Ukiah, at $85.64 per month with 6 HCF usage, are competitive within the region. This ensures that the City continues to offer affordable sewer services while maintaining the financial health of the utility. More detail on these comparisons can found in the presentation, Attachment 3.

Proposition 218 Process and Public Participation
Proposition 218 establishes a protest process allowing property owners to voice their opposition to the proposed rates. The City must mail a notice of the proposed rate increases to all impacted property owners at least 45 days prior to the public hearing. Property owners and tenants are encouraged to participate in the public hearing and submit written protests if they oppose the rate adjustments.

Written protests must be submitted before the end of the hearing on September 4, 2024. Protests can be hand-delivered during the hearing, mailed, or delivered to the City Clerk at the Ukiah Civic Center. If a majority of property owners submit written protests, the City cannot approve the proposed rate adjustments.

The purpose of the public hearing on September 4, 2024, is to provide a forum for public input and to consider the proposed sewer rate adjustments. This hearing will ensure transparency and allow the City Council to

make an informed decision based on community feedback.

Attachments:

1. Sewer Financial Plan (Rate Analysis Report)

2. Notice of Public Hearing

3. Presentation of Rate Report and Analysis
For detailed information, the 2024 Sewer Financial Plan (Rate Analysis Report) (Attachment 1) will be available on the City's website, or inquiries can be directed to (707) 463-6228 or via email at [email protected].

Recommended Action: Approve the proposed sewer rate adjustments effective October 1, 2024, as outlined in the 2024 Sewer Financial Plan (Sewer Rate Study), and initiate the Prop 218 45-day protest period.

Should the City Council decide not to approve the proposed sewer rate adjustments, it is recommended that the Council provide direction to Staff on alternative measures.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager's Office
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

2024 Sewer Financial Plan
City of Ukiah
Final Report
July 9, 2024
Attachment 1

July 9, 2024
Mr. Daniel Buffalo
Finance Director
City of Ukiah
300 Seminary Ave
Ukiah CA, 95482
Re: 2024 Sewer Financial Plan
Dear Mr. Buffalo,
Hildebrand Consulting is pleased to present this 2024 Sewer Financial Plan (Financial Plan) for the City of Ukiah’s Sewer Enterprise. We appreciate the assistance provided by you and all of the members of the City staff who participated in the study.

If you or others at the City have any questions, please do not hesitate to contact me at:
[email protected]
(510) 316-0621
We appreciate the opportunity to be of service to the City and look forward to the possibility of doing so again in the near future.

Sincerely,
Mark Hildebrand
Hildebrand Consulting, LLC
Enclosure

City of Ukiah
2024 Sewer Financial Plan Table of Contents
1 TABLE OF CONTENTS

1. INTRODUCTION AND SUMMARY ..................................................................................................................2

1.1. SEWER UTILITY BACKGROUND............................................................................................................................2

1.2. STUDY BACKGROUND.......................................................................................................................................2

1.3. STUDY OBJECTIVES ..........................................................................................................................................3

1.4. STUDY METHODOLOGY.....................................................................................................................................3

2. SEWER ENTERPRISE FINANCIAL PLAN ...........................................................................................................4

2.1. FINANCIAL PLAN ASSUMPTIONS .........................................................................................................................4

2.2. PROJECTED CUSTOMER GROWTH .......................................................................................................................4

2.3. SEWER FUND STRUCTURE .................................................................................................................................5

2.4. SEWER FUND BEGINNING FUND BALANCES ..........................................................................................................5

2.5. RESERVE TARGETS ...........................................................................................................................................6

2.6. REVENUES......................................................................................................................................................6

2.6.1. Current Rate Revenue .......................................................................................................................7

2.6.2. Connection Fee Revenue ...................................................................................................................7

2.6.3. Non-Rate Revenues...........................................................................................................................7

2.7. EXPENSES ......................................................................................................................................................8

2.7.1. Operating and Debt Expenses...........................................................................................................8

2.7.2. Cost Escalation Assumptions.............................................................................................................9

2.7.3. Capital Improvement Program .......................................................................................................10

2.8. PROPOSED RATE STRATEGY .............................................................................................................................10

3. CONCLUSION ..............................................................................................................................................13

LIST OF FIGURES
Figure 1: Sewer Enterprise Revenue Categories (Budget FY 2023/24)......................................... 8 Figure 2: Sewer Enterprise Operating & Debt Expenses (Budget FY 2024/25)............................. 9 Figure 3: Sewer Enterprise Historical and Forecasted Capital Spending .................................. 10 Figure 4: Sewer Enterprise 10-Year Cash Flow Projection.......................................................... 12

City of Jackson
2024 Sewer Financial Plan Table of Contents
2 LIST OF TABLES
Table 1 – Proposed Rates............................................................................................................. 12

LIST OF SCHEDULES
Schedule 1 – Sewer Enterprise Projected Operating and Debt Expenses Schedule 2 - 6-Year Capital Spending Projections
Schedule 3 - Sewer Enterprise Cash Flow Pro Forma

City of Ukiah
2024 Sewer Financial Plan List of Acronyms
1 List of Acronyms
AWWA American Water Works Association
CIP capital improvement program
DCR debt service coverage ratio
ESSFU equivalent sewer service flow unit, a measure of sewer utility service based on the estimated volume of wastewater from an average residential dwelling FY fiscal year (which ends on June 30)
hcf hundred cubic feet (i.e. 748 gallons)
MG million gallons
WEF Water Environment Federation
WWTP Wastewater treatment plant

City of Ukiah
2024 Sewer Financial Plan Introduction
2 1. INTRODUCTION AND SUMMARY
Hildebrand Consulting has been retained by the City of Ukiah (City) to conduct an update to the financial plan for the City’s Sewer Enterprise. This report describes in detail the assumptions, procedures, and results of the study, including conclusions and recommendations.

1.1. SEWER UTILITY BACKGROUND
The City of Ukiah is located within the Ukiah Valley and owns the collection system within a portion of its jurisdictional boundaries and a wastewater treatment plant (WWTP). The City shares costs with the Ukiah Valley Sanitation District (District) associated with the operation, maintenance, and rehabilitation of the sewer collection system and the WWTP, including debt service for the 2020 Refunding Bond.

1.2. STUDY BACKGROUND
The City’s last formal sewer rate study was a joint sewer rate study with the District that was conducted in 2020 (2020 Joint Study1), which addressed both the revenue requirements of the City’s sewer enterprise as well as the balance of cost sharing between the City and the District.

The 2020 Joint Study recommended a series of modest sewer rate increases for the City. The 2020 Joint Study assumed an average of about $600 thousand in annual capital spending for the City. In reality the City has spent well over an average of $1 million per year over the past three years.
1 City of Ukiah and Ukiah Valley Sanitation District 2020 Joint Sewer Rate Study, Hildebrand Consulting, April 24, 2020

City of Ukiah
2024 Sewer Financial Plan Introduction
3 1.3. STUDY OBJECTIVES
The purpose of this Study is to develop new 10-year projections of operating and capital expenses in order to create a financial plan, including a rate increase recommendation for Fiscal Year 2024/25, which will generate sufficient revenue to meet the Sewer Enterprise’s financial and service obligations for ongoing operation and maintenance, debt service, and capital improvements while maintaining prudent reserves.

1.4. STUDY METHODOLOGY
This Study applied methodologies that are aligned with industry standard practices for rate setting as laid out in the AWWA M1 Manual, and applicable law, including California Constitution Article XIII D, Section 6(b), commonly known as Proposition 218.

The Study began with a review of the Sewer Enterprises’ current financial dynamics and the latest available data for the utilities’ operations. A multi-year financial management plan was then developed to determine the level of annual rate revenue required to cover projected annual operating expenses, debt service (including coverage targets), and capital cost requirements while maintaining adequate reserves. This portion of the Study was conducted using MS Excel©-based financial planning models which were customized to reflect financial dynamics and latest available data for the City’s operations in order to develop a long-term financial management plan, inclusive of projected annual revenue requirements and corresponding annual rate adjustments.

While this Study did not include an update to the cost-of-service analysis (COSA), a comprehensive COSA was completed as part of the 2018 Study.

City of Ukiah
2024 Sewer Financial Plan Financial Plan
4 2. SEWER ENTERPRISE FINANCIAL PLAN
This section presents the 2024 Financial Plan for the City’s Sewer Enterprise, including a description of the source data, assumptions, and City’s financial policies. The City has provided Sewer Enterprise actual spending data for FY 2022/23 and budgeted financial information for FY 2023/24 and FY 2024/25, including recent actual operating costs, budgeted operating costs, and forecasted capital spending. City staff also assisted in confirming other assumptions and policies, such as reserve targets and escalation rates for operating costs (all of which are described in the following subsections).

The Sewer Enterprise’s rate revenue requirement is the amount of revenue needed from sewer rates to cover planned operating, maintenance, debt service, and capital program costs with consideration of other revenues and financial reserves.

2.1. FINANCIAL PLAN ASSUMPTIONS
The financial plan is an annual cash flow model. As a cash flow model, it differs from standard accounting income statements, and balance sheets. This update to the Sewer Enterprise financial plan reflects the FY 2024/25 budgeted expenses and estimated financial conditions as of the beginning of the fiscal year. The financial plan also reflects the Sewer Enterprise’s debt service obligations and capital improvement program, as identified by City staff, during the planning period that extends through FY 2033/34. The financial plan is based on the best available information and reasonable assumptions; future estimates have been reviewed with staff and are believed to be reasonable.

2.2. PROJECTED CUSTOMER GROWTH
This Study assumes that the annual growth rate will average 1.0 percent for the next 10 years.

The customer growth rate is relevant to this financial plan to the extent that (1) an increase in the customer base results in an increase in rate revenue and (2) growth results in connection fee revenue that can contribute to funding capital projects.

City of Ukiah
2024 Sewer Financial Plan Financial Plan
5 2.3. SEWER FUND STRUCTURE
The City’s sewer utility is comprised of five funds that are used to manage the sewer utility’s use of funds in a transparent manner. The following describes the purpose of each fund and how this Study’s financial plan model reflected the use of those funds.

Fund 840 – The Sewer Operating Fund is the primary operating fund of the City’s sewer utility and tracks most operating and maintenance expenditures that are shared by the City and the District. Fund 840 also collects all revenue (including rate revenue) that is designated for the City.

Fund 841 – The Sewer Debt Service Fund is used to track all existing debt and is used as a “clearing fund” to allocate those costs, as appropriate, to Fund 840.

Fund 842 – The Sewer Rate Stabilization Fund holds reserves, including reserves that are conditions for debt.

Fund 843 – The Sewer Connection Fee Fund holds funds from connect fee revenues, reserves, which are restricted for the purpose of paying for growth-related sewer system capital projects.

Fund 844 – The Sewer Capital Reserve holds unrestricted funds for the use of paying for encumbered capital projects.

While the financial plan model for this Study was developed with an understanding of these funds, the model did not attempt to replicate the internal movement of all moneys between funds.

2.4. SEWER FUND BEGINNING FUND BALANCES
The financial plan model is based on the fund structure currently used by the City. The starting cash balance in all funds associated with the Sewer Enterprise at the beginning of FY 2023/24 was about $2.87 million, which includes the Operating Fund (Fund 840), the Connection Fee

City of Ukiah
2024 Sewer Financial Plan Financial Plan
6 Fund (Fund 843), Rate Stabilization Fund (Fund 842) and the Sewer Capital Reserve Fund (Fund 844) which includes the remaining bond proceeds from a 2020 Bond.

2.5. RESERVE TARGETS
Reserves for utilities are cash balances that are maintained in order to (a) comply with contractual obligations (e.g. bond covenants), (b) protect the utility from unexpected financial events, and/or (c) accommodate operational and capital program cash flow needs. Often multiple reserves are maintained, each with a specific function. In addition to the direct benefits of financial stability, reserves can help utilities obtain higher credit rankings, which can then help qualify the utility for cheaper debt. Credit rating agencies evaluate utilities on their financial stability, which includes adherence to formally adopted reserve targets.

The City has adopted financial management policies which include guidance with respect to reserve levels. The City’s policies call for City enterprise funds (including the sewer utility) to maintain a minimum working capital balance of at least 25 percent of operating expenses. The primary purpose of this balance is to set aside funds to maintain cash balances sufficient to pay expenses as needed and to provide for unanticipated or emergency expenses that could not be reasonably foreseen during the preparation of the budget.

The City’s financial policies also require that fund balances and retained earnings should be sufficient to meet debt service reserve requirements, reserves for encumbrances, funding requirements for projects approved in prior years that are carried forward and established rate stabilization reserves.

The above policy is generally consistent with Consultant’s industry experience for similar systems. In the future, it is recommended that the City consider creating a Capital Reserve which would be used to smooth the inherent variability of the capital spending program.

2.6. REVENUES
The following addresses the various forms of revenue received by the Sewer Enterprise.

City of Ukiah
2024 Sewer Financial Plan Financial Plan
7 2.6.1. CURRENT RATE REVENUE
Rate revenue is the revenue generated from customers for sewer service. All customers pay a fixed monthly Service Charge and a Consumption Rate. Residential customers pay a Service Charge for each dwelling unit while Commercial customers will pay a Service Charge for each “equivalent sewer service flow unit”
2 (ESSFU). The Consumption Rate for all customers is
determined by multiplying the account’s winter water usage by the respective Consumption Rate for the customer classification (which accounts for sewer strength). Water usage is measured in hundreds of cubic feet (“HCF”) which is equal to 748 gallons.

This financial plan uses budgeted rate revenue for FY 2022/23 as a baseline and incorporates the revenue increases that are anticipated for the rate increases that were previously adopted for FY 2023/24 and FY 2024/25 (1 percent increase each year). Budgeted and projected rate revenues are listed in Schedule 3.

2.6.2. CONNECTION FEE REVENUE
The City charges a connection fee to new development as a condition for connecting to the sewer system. By law (see California Government Code 66013), connection fee revenue is required to be used “solely for the purposes for which the charges were collected” (i.e. growthrelated capital projects). As explained in the 2020 Joint Rate Study, the City uses available connection fee revenues to pay growth-related capital projects and debt service.

2.6.3. NON-RATE REVENUES
In addition to rate revenue and connection fee revenue, the Sewer Enterprise is reimbursed by the District for its portion of operating costs and debt service on the 2020 Refunding Bond (see Section 1.1) and the City also collects miscellaneous fees and interest earnings on investments. Estimates of future interest income were calculated annually based upon 2 ESSFUs are calculated based on water usage from the previous winter. A minimum of one (1) ESSFU is assigned to each commercial account.

City of Ukiah
2024 Sewer Financial Plan Financial Plan
8 estimated average fund balances and historic effective return on cash and invested funds (0.5% in this case). Projections of all other non-rate revenues were based on FY 2022/23 actual revenues.

All revenues for the District are depicted below and detailed in Schedule 3.

Figure 1: Sewer Enterprise Revenue Categories (Budget FY 2023/24)

2.7. EXPENSES
The following subsections describe current and projected Sewer Enterprise expenditures.

2.7.1. OPERATING AND DEBT EXPENSES
The Sewer Enterprise’s expenses include operating and maintenance expenses, debt service, and capital spending. Capital spending is addressed separately in Section 2.7.3. Future operating and maintenance expenses were projected based upon the budgeted expenditures from FY 2024/25 and adjusted for inflation (see Section 2.7.2). The threelargest cost categories

City of Ukiah
2024 Sewer Financial Plan Financial Plan
9 include employee costs, debt service, and the internal allocation for support services provided by other City departments. The Sewer Fund’s primary debt obligation is the 2020 Refunding Bond. The City also pays a portion of the City’s 2022 Lease Revenue Bond.

Major budgeted expense categories for FY 2023/24 are depicted in Figure 2. Budgeted and projected operating and maintenance costs as well as debt service expenses are listed in detail in Schedule 1.

Figure 2: Sewer Enterprise Operating & Debt Expenses (Budget FY 2024/25)

2.7.2. COST ESCALATION ASSUMPTIONS
Annual cost escalation factors for the various types of expenses were developed based upon a review of historical inflation trends, published inflation forecasts, industry experience, and discussions with City staff. During the projection period, all operating expenses are projected Salaries and Benefits

24.4%
Professional Services

11.1%
Operating Supplies

2.9%
Utilities and Chemicals

8.2%
Other Operating Costs

6.7%
Billing

1.8%
Internal Allocation

21.6%
Debt Service

23.3%

City of Ukiah
2024 Sewer Financial Plan Financial Plan
10 to increase at 4.0 percent per year. These inflation assumptions are slightly higher than longterm historical inflation rates in order to reflect recent inflation trends.

2.7.3. CAPITAL IMPROVEMENT PROGRAM
Figure 3 shows that from FY 2020/21 through FY 2023/24 the City has spent an average of about $1.0 million per year for capital projects to rehabilitate or improve the sewer system. In comparison, the 2020 Joint Rate Study had forecasted an average annual spending rate of about $600 thousand. The forecasted average spending from FY 2025/26 through FY 2028/29 is about $1.4 million per year. Starting in FY 2029/30 this financial plan assumes that the annual capital spending will be $1 million (in 2024 dollars).

Figure 3: Sewer Enterprise Historical and Forecasted Capital Spending

2.8. PROPOSED RATE STRATEGY
All of the above information was entered into a financial planning model to produce a projection of revenue requirements.While the scope of this Study examines a 10-year financial planning horizon, the proposed rate increase is limited to just one year (FY 2024/25) since the City is expecting to conduct another joint rate study with the District in the coming year.

City of Ukiah
2024 Sewer Financial Plan Financial Plan
11 Based on the previously discussed financial data, assumptions, policies, this Study proposes a 14 percent rate increase for FY 2024/253. A rate increase of this magnitude is necessary in order to address the cash flow requirements of the capital program, but more importantly the Sewer Enterprise needs to increase rate revenue in order to meet its debt coverage ratio4 (DCR) obligations for the 2020 Refunding Bond.

Due to the immediacy of the Sewer Enterprise’s DCR needs, this Study recommends using all available Rate Stabilization Funds ($561 thousand) to temporarily increase the DCR in FY 2023/24. While the FY 2024/25 DCR is forecasted to be lower than it should be, the proposed rate increase will correct the coverage in the following year. The financial plan recommends building back up the Rate Stabilization Fund starting in FY 2027/28 (see Row 26 of Schedule 3).

The numbers provided in Schedule 3 (cash flow proforma) are summarized graphically in Figure 4, which shows the Sewer Fund target reserves being met through-out the planning period and the DCR being met over time.

Given that it is too late to implement the rate increase on July 1, 2024, it is recommended that the rate increase be implemented on October 1, 2024. The proposed schedule of rates is provided in Table 1. The basis for the existing rate structure was established by the 2020 Joint Rate Study.
3 To be clear, this is in addition to the 1 percent rate increase that was previous adopted for July 1, 2024. 4 The Debt Coverage Ratio is a measure of the Sewer Enterprise’s available cash flow to pay current debt obligations. The 2020 Refund Bond requires a minimum DCR of 1.2. It is recommended that the Sewer Enterprise target a DCR above 1.5 in order to improve its credit rating.

City of Ukiah
2024 Sewer Financial Plan Financial Plan
12 Figure 4: Sewer Enterprise 10-Year Cash Flow Projection Table 1 – Proposed Rates
FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 FY2033 Proposed
Proposed Rate Revenue Increases: 14.0% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% Debt Coverage Ratio: 1.21 1.19 1.35 1.28 1.23 1.31 1.54 1.64 1.75 1.86 Projected
$0
$1
$2
$3
$4
$5 MILLIONS
Projected Fund Balance Reserve Targets
$0
$2
$4
$6
$8
$10
$12
$14
FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 FY2033 Total Revenue / Expenses ($M) Expenses Revenues Current Proposed
Rates October 1, 2024
Monthly Service Charge*: $52.38 $59.71
Consumptions Rate (per HCF)
Residential: $3.79 $4.32
Commerical 1: $3.79 $4.32
Commercial 2: $4.13 $4.71
Commercial 3: $8.24 $9.39
Commercial 4: $10.96 $12.49
* Service Charge is per dwelling unit for residential and per ESSFU for commercial accounts (with a minimum charge of 1 ESSFU) Page 1492 of 1534 City of Ukiah
2024 Sewer Financial Plan Conclusion
1 13

3. CONCLUSION
This 2024 Sewer Financial Plan finds that the Sewer Fund needs to increase sewer rates immediately in order to meet DCR obligations. Additional rate increases will likely be required the following fiscal year (FY 2025/26), as will be assessed by an anticipated joint rate study with the District in the coming year.

The sewer rate increase will need to be adopted in accordance with Proposition 218, which will require a detailed notice describing the proposed sewer rates to be mailed to each affected property owner or customer at least 45 days prior to conducting a Public Hearing to adopt the rates.

This Report used methodologies that are aligned with industry standard practices for rate setting as promulgated by the AWWA, WEF, and all applicable laws, including California’s Proposition 218.

City of Ukiah
2024 Sewer Financial Plan Schedules
1 SCHEDULES
_____________________________________________________
Schedule 1: Sewer Enterprise Projected Operating and Debt Expenses Schedule 2: 6-Year Capital Spending Projections
Schedule 3: Sewer Enterprise Cash Flow Pro Forma

City of Ukiah
2024 Sewer Financial Plan Schedules
1 Schedule 1
Budgeted and Projected Cash Outflows Schedule 1
Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 1 REGULAR SALARIES & WAGES $1,476,700 $1,385,300 $1,440,700 $1,498,300 $1,558,300 $1,620,600 $1,685,500 $1,752,900 $1,822,900 $1,895,900 2 OVERTIME SALARIES & WAGES $89,000 $75,000 $78,000 $81,100 $84,300 $87,700 $91,200 $94,900 $98,700 $102,600 3 STAND-BY SALARIES & WAGES $38,400 $29,000 $30,100 $31,400 $32,600 $33,900 $35,300 $36,700 $38,200 $39,700 4 RETIREMENT (PERS) $185,700 $173,600 $180,500 $187,600 $195,100 $203,000 $211,100 $219,500 $228,300 $237,500 5 PERS UNFUNDED LIABILITY $293,000 $328,500 $341,600 $355,300 $369,600 $384,300 $399,700 $415,700 $432,300 $449,600 6 INSURANCE $289,700 $308,800 $321,100 $333,900 $347,300 $361,200 $375,600 $390,600 $406,300 $422,500 7 WORKERS COMP $102,600 $70,600 $73,400 $76,400 $79,400 $82,500 $85,900 $89,300 $92,800 $96,600 8 MEDICARE $20,700 $19,100 $19,900 $20,700 $21,500 $22,400 $23,300 $24,200 $25,200 $26,200 9 CELL PHONE STIPEND $4,100 $5,100 $5,300 $5,500 $5,700 $6,000 $6,300 $6,400 $6,700 $7,000 10 CONTRACTUAL SERVICES $398,000 $407,000 $423,300 $440,200 $457,800 $476,100 $495,200 $515,100 $535,600 $557,000 11 COMPLIANCE STUDIES $2,000 $2,000 $2,100 $2,200 $2,200 $2,300 $2,400 $2,500 $2,600 $2,700 12 LEGAL SERVICES/EXPENSES $5,000 $5,000 $5,200 $5,400 $5,600 $5,800 $6,100 $6,300 $6,600 $6,800 13 SECURITY SERVICES $1,300 $1,300 $1,400 $1,400 $1,500 $1,500 $1,600 $1,600 $1,700 $1,800 14 SUPPLIES $130,000 $170,000 $176,800 $183,900 $191,200 $198,900 $206,800 $215,100 $223,800 $232,600 15 POSTAGE $400 $400 $400 $400 $400 $500 $500 $500 $500 $500 16 SMALL TOOLS $32,000 $32,000 $33,300 $34,600 $36,000 $37,400 $38,900 $40,500 $42,100 $43,800 17 LAB SUPPLIES $22,500 $15,000 $15,600 $16,200 $16,900 $17,500 $18,200 $19,000 $19,700 $20,500 18 BACKGROUND & PHYSICALS $2,500 $2,500 $2,600 $2,700 $2,800 $2,900 $3,000 $3,100 $3,300 $3,400 19 SOFTWARE $15,300 $11,800 $12,300 $12,700 $13,200 $13,800 $14,300 $14,900 $15,500 $16,100 20 COMPUTER AND TECHNOLOGY $18,500 $6,500 $6,800 $7,000 $7,300 $7,600 $7,900 $8,300 $8,600 $8,900 21 TELEPHONE $9,200 $9,200 $9,600 $10,000 $10,300 $10,700 $11,200 $11,600 $12,100 $12,600 22 PG&E $70,000 $70,000 $72,800 $75,700 $78,700 $81,900 $85,200 $88,600 $92,100 $95,800 23 UTILITIES $302,500 $441,100 $458,800 $477,100 $496,200 $516,100 $536,700 $558,100 $580,500 $603,700 24 EQUIPMENT MAINTENANCE & REPAIR $415,000 $415,000 $431,600 $448,800 $466,800 $485,400 $504,900 $525,100 $546,100 $567,900 25 LAB EQUIP-REPAIR & MAINT. $15,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 26 EXTERNAL SERVICES $35,000 $35,000 $36,400 $37,800 $39,300 $40,900 $42,600 $44,300 $46,100 $47,900 27 FUEL & FLUIDS $60,000 $60,000 $62,400 $64,800 $67,400 $70,200 $73,000 $76,000 $79,000 $82,200 28 BUILDING MAINT. & REPAIR $71,000 $96,000 $99,800 $103,900 $108,000 $112,300 $116,800 $121,500 $126,300 $131,400 29 EQUIPMENT RENTAL - PRIVATE $9,000 $13,000 $13,500 $14,100 $14,600 $15,200 $15,800 $16,400 $17,100 $17,700 30 FACILITY MAINTENANCE & REPAIR $25,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 31 LEARNING AND DEVELOPMENT $42,000 $42,000 $43,700 $45,400 $47,200 $49,100 $51,100 $53,200 $55,300 $57,500 32 MEMBERSHIPS & SUBSCRIPTIONS $3,000 $2,000 $2,100 $2,200 $2,200 $2,300 $2,400 $2,500 $2,600 $2,700 33 TREATMENT PLANT CHEMICALS $338,200 $360,200 $374,600 $389,600 $405,200 $421,400 $438,200 $455,800 $474,000 $493,000 34 GARAGE LUBRICANTS & PARTS $6,000 $4,000 $4,200 $4,300 $4,500 $4,700 $4,900 $5,100 $5,300 $5,500 35 PROPERTY TAXES PAID $8,000 $8,000 $8,300 $8,700 $9,000 $9,400 $9,700 $10,100 $10,500 $10,900 36 FEES $45,500 $93,200 $96,900 $100,800 $104,800 $109,000 $113,300 $117,900 $122,500 $127,500 37 GRANTS ISSUED $35,000 $35,000 $36,400 $37,900 $39,400 $40,900 $42,600 $44,300 $44,300 $44,300 38 PURCHASING ALLOCATION $50,400 $46,300 $48,100 $50,100 $52,100 $54,200 $56,300 $58,600 $60,900 $63,400 39 PURCHASING - BUYER SERVICES $18,000 $10,100 $10,500 $11,000 $11,400 $11,900 $12,300 $12,800 $13,300 $13,900 40 BILLING & COLLECTION ALLOCATIO $162,400 $200,200 $208,200 $216,500 $225,100 $234,200 $243,500 $253,300 $263,400 $274,000 41 RENT ALLOCATION $15,700 $16,500 $17,200 $17,800 $18,600 $19,300 $20,100 $20,900 $21,700 $22,600 42 BUILDING MAINTENANCE ALLOCATIO $10,800 $9,100 $9,400 $9,800 $10,200 $10,600 $11,000 $11,500 $11,900 $12,400 43 IT ALLOCATION $139,000 $119,000 $123,700 $128,700 $133,800 $139,200 $144,700 $150,600 $156,500 $162,800 44 CORP YARD ALLOCATION $261,200 $246,900 $256,800 $267,000 $277,700 $288,800 $300,400 $312,400 $324,900 $337,900 45 INSURANCE ALLOCATION $490,900 $751,900 $782,000 $813,300 $845,800 $879,700 $914,800 $951,400 $989,500 $1,029,000 46 GARAGE ALLOCATION $113,500 $120,200 $124,900 $130,000 $135,200 $140,600 $146,300 $152,000 $158,200 $164,500 47 DISPATCH $24,700 $30,700 $32,000 $33,200 $34,600 $36,000 $37,400 $38,900 $40,500 $42,100 48 ADMIN & OVERHEAD ALLOCATION $414,100 $378,400 $393,500 $409,100 $425,500 $442,600 $460,200 $478,600 $497,700 $517,600 49 TRANSFER TO FUND 830 $305,000 $300,000 $312,000 $324,500 $337,500 $351,000 $365,000 $379,600 $394,800 $410,600 Debt Service
50 2022 Refunding Bond $1,834,000 $1,828,000 $1,823,000 $1,819,000 $1,811,000 $1,806,000 $1,800,000 $1,796,000 $1,791,000 $1,784,000 51 2022 Lease Revenue Bonds $178,000 $178,000 $178,000 $178,000 $396,000 $397,000 $395,000 $396,000 $396,000 $396,000 52 $8,634,500 $8,967,500 $9,240,800 $9,526,000 $10,036,800 $10,346,500 $10,664,200 $11,000,200 $11,345,500 $11,703,100 Page 1495 of 1534 City of Ukiah
2024 Sewer Financial Plan Schedules
1 Schedule 2
6-year Sewer Capital Spending Schedule Schedule 2
Project Name City District FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Reseal Wash Water Basins 100% $60,000
Recondition Levees 49.71% 50.29% $200,000
Replace Water and Sewer Main - PZ1 to Bush 100% $1,500,000 Replace Water/Sewer Operations Call Truck - Shared Cost 49.71% 50.29% $40,000 Replace Water/Sewer Operations Lead Worker Truck - Shared Cost 49.71% 50.29% $22,500 Asphalt Roller -Shared Cost 49.71% 50.29% $66,000
Asphalt Paver - Shared Cost 49.71% 50.29% $70,000
Loader Replacement 49.71% 50.29% $110,000
Digester Rehabilitation and Methane Scrubber 49.71% 50.29% $1,500,000 Replace Ford Ranger 49.71% 50.29% $55,000
Vichy Springs Lift Station Upgrade 100% $400,000
New Sodium Hypochlorite Tanks 49.71% 50.29% $100,000
Bisulfite Tank 49.71% 50.29% $100,000
Solids Conveyor 49.71% 50.29% $950,000
CalTrans LPP Grant Project to be paid by remaining bond proceeds 100% $750,000 $2,399,000 Total: $860,000 $2,399,000 $2,377,500 $1,050,000 $136,000 $1,500,000 Total Paid By City: $805,000 $2,495,000 $1,096,000 $587,000 $79,000 $1,825,000 Total Paid By District: $55,000 $0 $1,476,000 $594,000 $80,000 $0 1 Percentages based on current cost sharing ratios. These values may change with future updates. 2 Expressed in 2024 dollars
Cost Sharing1 Cost2

City of Ukiah
2024 Sewer Financial Plan Schedules
1 Schedule 3
Sewer Enterprise Cash Flow Proforma Schedule 3
Actual Budget Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 FY2033 1 Rate Revenue Increase: 14.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% Rate Revenue
2 Service Charge Revenue $5,336,966 $5,390,000 $5,444,000 $6,260,000 $6,573,000 $6,902,000 $7,247,000 $7,609,000 $7,989,000 $8,389,000 $8,809,000 3 Change due to growth & use $54,000 $63,000 $66,000 $69,000 $72,000 $76,000 $80,000 $84,000 $88,000 4 Increase due to rate adjustments $635,000 $250,000 $263,000 $276,000 $290,000 $304,000 $320,000 $336,000 $352,000 Non-Rate Revenues
5 Interest Earnings ($2,000) $21,000 $13,000 $12,000 $10,000 $11,000 $15,000 $11,000 $10,000 $11,000 $12,000 6 Connection Fees $874,000 $460,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 7 Operating Revenue $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 8 District Reimbursement $2,587,000 $2,622,000 $2,696,000 $2,856,000 $2,963,000 $3,075,000 $3,204,000 $3,345,000 $3,493,000 $3,647,000 $3,807,000 9 Total Revenue $8,803,966 $8,501,000 $9,350,000 $9,949,000 $10,383,000 $10,841,000 $11,336,000 $11,853,000 $12,400,000 $12,975,000 $13,576,000 O&M Costs
10 Salaries and Benefits $2,133,000 $2,103,000 $2,010,000 $2,091,000 $2,175,000 $2,262,000 $2,352,000 $2,446,000 $2,544,000 $2,646,000 $2,751,000 11 Professional Services $975,000 $960,000 $971,000 $1,010,000 $1,051,000 $1,093,000 $1,136,000 $1,182,000 $1,229,000 $1,278,000 $1,329,000 12 Operating Supplies $196,000 $251,000 $281,000 $293,000 $304,000 $317,000 $329,000 $342,000 $356,000 $370,000 $385,000 13 Utilities and Chemicals $726,000 $711,000 $871,000 $906,000 $942,000 $980,000 $1,019,000 $1,060,000 $1,103,000 $1,147,000 $1,192,000 14 Other Operating Costs $609,000 $574,000 $573,000 $595,000 $619,000 $644,000 $670,000 $697,000 $724,000 $753,000 $784,000 15 Billing $130,000 $159,000 $200,000 $208,000 $217,000 $225,000 $234,000 $244,000 $253,000 $263,000 $274,000 16 Settlement Agreement Exp $1,030,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 17 Internal Allocation $1,921,000 $1,863,000 $2,054,000 $2,136,000 $2,221,000 $2,310,000 $2,403,000 $2,499,000 $2,599,000 $2,701,000 $2,807,000 18 Total Operating Expenses $7,720,000 $6,621,000 $6,960,000 $7,239,000 $7,529,000 $7,831,000 $8,143,000 $8,470,000 $8,808,000 $9,158,000 $9,522,000 Capital Costs
19 Total Capital Spending $299,000 $860,000 $2,495,000 $2,572,000 $1,181,000 $159,000 $1,825,000 $1,265,000 $1,316,000 $1,369,000 $1,423,000 20 Available Bond Proceeds $2,827,262 $2,530,216 $1,780,216 $0 $0 $0 $0 $0 $0 $0 $0 21 Existing Debt Service $2,028,000 $2,013,000 $2,006,000 $2,001,000 $1,997,000 $2,207,000 $2,203,000 $2,195,000 $2,192,000 $2,187,000 $2,180,000 22 City Funded Capital Projects (cash) $0 $55,000 $715,000 $1,096,000 $587,000 $79,000 $1,825,000 $1,265,000 $1,316,000 $1,369,000 $1,423,000 23 District Funded Capital Projects (cash) $2,000 $55,000 $0 $1,476,000 $594,000 $80,000 $0 $0 $0 $0 $0 24 Debt Funded Capital Projects $297,000 $750,000 $1,780,000 $0 $0 $0 $0 $0 $0 $0 $0 25 Total Capital and Debt Expenses $2,028,000 $2,068,000 $2,721,000 $3,097,000 $2,584,000 $2,286,000 $4,028,000 $3,460,000 $3,508,000 $3,556,000 $3,603,000 Other Sources
26 Use of/(Transfer to) Rate Stabilization Fund $561,600 ($300,000) ($300,000) ($300,000) 27 Total Revenue Requirement $9,748,000 $8,689,000 $9,681,000 $10,336,000 $10,113,000 $10,117,000 $12,171,000 $11,930,000 $12,316,000 $12,714,000 $13,125,000 28 Beginning Year Balance (all funds*) $4,538,171 $2,869,000 $2,681,000 $2,350,000 $1,963,000 $2,233,000 $2,957,000 $2,122,000 $2,045,000 $2,129,000 $2,390,000 29 Surplus/(Shortfall) ($944,034) ($188,000) ($331,000) ($387,000) $270,000 $724,000 ($835,000) ($77,000) $84,000 $261,000 $451,000 30 End of Year Balance $3,594,137 $2,681,000 $2,350,000 $1,963,000 $2,233,000 $2,957,000 $2,122,000 $2,045,000 $2,129,000 $2,390,000 $2,841,000 31 Reserve Target $1,930,000 $1,655,000 $1,740,000 $1,810,000 $1,882,000 $1,958,000 $2,036,000 $2,118,000 $2,202,000 $2,290,000 $2,381,000 Debt Coverage Calculations
32 Total Revenue Available for Debt Service $1,083,966 $2,441,600 $2,390,000 $2,710,000 $2,554,000 $2,710,000 $2,893,000 $3,383,000 $3,592,000 $3,817,000 $4,054,000 33 Total Yearly Parity Debt Payment $2,028,000 $2,013,000 $2,006,000 $2,001,000 $1,997,000 $2,207,000 $2,203,000 $2,195,000 $2,192,000 $2,187,000 $2,180,000 34 Debt Coverage Ratio 0.53 1.21 1.19 1.35 1.28 1.23 1.31 1.54 1.64 1.75 1.86 * includes restricted connection fee funds and bond proceeds Page 1497 of 1534 City of Ukiah
Notice of Public Hearing on Proposed Rates for Sewer Service Charges September 4, 2024 at 6:00 pm
Ukiah Civic Center
300 Seminary Ave, Ukiah, CA, 95482
The City of Ukiah will hold a public hearing on a proposed rate schedule for Sewer Rates.

The City’s sewer utility provides sewer
collection, treatment and disposal services
for about 3,600 residential and business
accounts located within a portion of the
City jurisdictional boundaries. The City’s
sewer utility collects and treats wastewater
at the City’s wastewater treatment plant.

These sewer services are essential to
protecting public health and the
environment and maintaining a high
quality of life.

The City of Ukiah charges Sewer Rates to
each property that is connected to the
City’s sewer system. The City uses these
funds to operate the collection and
treatment systems, and to pay for effluent
and biosolids disposal.

WHY INCREASE RATES NOW?
The City last conducted a sewer rate study
in 2020, which led to the City adopting a
series of modest rate increases over the past
4 years. Since that time, cost inflation has
exceeded expectations and capital
spending has exceeded the forecasts made
by the 2020 rate study. The City’s Sewer
Utility has managed to maintain a positive
fund balance through operational
efficiencies and refinancing debt. An
increase in rate revenue is necessary at this
time in order to meet the financial
requirements of existing debt and to
maintain the sewer utility’s cash reserves.

In order to meet the sewer utility’s current
expenses, the City is proposing two rate
increases during the coming fiscal year.

The proposed rates are designed to meet
the City’s immediate obligations for its
debt commitments and capital spending
projects.

HOW WERE RATES CALCULATED?
The proposed Sewer Rates were calculated
using methodologies that are aligned with
industry standard practices for rate setting
and all applicable laws, including
California Constitution Article VIII D,
Section 6 (commonly known as
Proposition 218). The revenue
requirements for the City sewer utility
were based on a financial plan that
integrated operational, debt and capital
funding needs.

Residential users will continue to pay a
fixed monthly Service Charge on a perdwelling basis in addition to a Consumption Rate based on the average
monthly water used during the prior winter
months of January through March.

Commercial users will be charged a
monthly Service Charge for each
“equivalent sewer service flow unit”
(ESSFU), which is a measure of the
average winter water use of residential
dwelling units. The ESSFU assignment for
a Commercial user will be calculated based
on the user’s average monthly water
consumption during the previous winter
(with a minimum of one (1) ESSFU per
commercial account). The Consumption
Rate for Commercial users is determined
by multiplying the account’s average
winter water usage by the respective rate
for the Commercial customer’s
classification (which accounts for sewer
strength). Water usage is measured in
hundreds of cubic feet (“HCF”) which is
equal to 748 gallons.

HOW MUCH OF AN INCREASE?
Under this proposal, sewer rates will
increase by 14% on October 1, 2024.

For complete details, the 2024 Sewer
Financial Plan Sewer Rate Study report is
available at:
http://www.cityofukiah.com/utilityservices/.

For more information on proposed Sewer
Rates, please call:
(707) 463-6228
or email: [email protected]

HOW TO PARTICIPATE
Proposition 218 establishes a protest
process for the public to follow if they
wish to oppose the rates.

Written protests on the proposed Sewer
Rates must be received prior to the
close of the Public Hearing on
September 4, 2024 and may be hand
delivered during the hearing, mailed or
delivered to:

Kristine Lawler
City Clerk
300 Seminary Ave, Ukiah, CA, 95482
E-mail protests are not accepted.

Written protests on the proposed Sewer
Rates must identify the owner(s) or
tenant of the property and provide the
property address. Only one protest per
affected parcel will be considered. If
written protests are presented by owners
from a majority of affected parcels, the
City cannot approve the proposed rate.

Attachment 2

Current Proposed
Rates October 1, 2024
Monthly Service Charge*: $52.38 $59.71
Consumptions Rate (per HCF)
Residential: $3.79 $4.32
Commerical 1: $3.79 $4.32
Commercial 2: $4.13 $4.71
Commercial 3: $8.24 $9.39
Commercial 4: $10.96 $12.49
* Service Charge is per dwelling unit for residential and per ESSFU for commercial accounts (with a minimum charge of 1 ESSFU)
If approved, the sewer rate adjustment will commence October 1, 2024. You are receiving this notification in compliance with California Constitution Article XIII C and D (commonly known as Proposition 218), which requires that all impacted property owner(s) are mailed notice of proposed rate increases at least 45 days prior to a public hearing.

Proposed Sewer Rate Schedule
The City’s Sewer Rates pay all costs necessary to operate and maintain the City’s sewer collection, treatment, and disposal infrastructure.

The proposed Sewer Rates will help enable the City to provide reliable and dependable wastewater collection and treatment service while protecting our streams, creeks, rivers, navigable waterbodies and public health.

Please be advised that pursuant to Government Code Section 53759(d) there is a 120-day statute of limitation for any challenge to the new, increased or extended fee or charge.
------------------------------------------------------------------------------------------------------------------------------------------------------------------ City of Ukiah
300 Seminary Ave
Ukiah, CA 95482
IMPORTANT NOTICE – Sewer Rate Increase

PUBLIC HEARING NOTICE
Attachment 2

2024 Sewer Rate Study
Findings
July 17, 2024
Attachment 3

2 Agenda

1. Utility Rate Setting 101

2. Sewer Enterprise Financial Plan

3. Cost of Service / Rate Design

4. Project Schedule
Attachment 3

The Rate Setting Process
Compares the revenues of the utility to its
expenses to determine the overall level of rate
adjustment
Equitably allocates the revenue requirements
between the various customer classes of service
Design rates for each class of service to meet
the revenue needs of the utility, along with any
other rate design goals and objectives
Revenue Requirements
Cost-of-Service
Rate Design
3 Attachment 3

4 Legal Requirements
for Setting Water Rates In California
Proposition 218 (Article XIIID, Section 6 of California Constitution) • Revenues shall not exceed funds required to provide service; nor used for another purpose
• Amount shall not exceed the proportional cost of the service attributable to the parcel
• Service must be actually used or immediately available • Approval process includes 45-day notice, public hearing, and written majority protest. Does not require a voting process (unlike taxes).

Attachment 3

5 Regional Survey
Monthly Bill for Single Family Homes with 6 HCF of monthly water usage Attachment 3

6 Reserve Policies
The City’s Operating Reserve policy requires the sewer utility to maintain cash reserves of at least 25 percent of operating expenses (currently equal to about $1.7 million).

In addition to protecting the City against unforeseen circumstances, these policies also contribute towards the City’s credit rating.

The Study recommends that the City consider adopting a capital reserve policy in the future.

Attachment 3

Revenue
FY2023/24 Budget
7 Rate Revenue $5,390,000
Non-Rate Revenue
Connection Fees $460,000
Interest Earnings $21,000
Operating Revenue $8,000
District Reimbursement of Costs $2,622,000
Total: $8,501,000
Attachment 3

Operating and Debt Expenses
FY2024/25 Budget
* Does not include capital spending 8
*
Salaries and Benefits $2,010,000
Professional Services $971,000
Operating Supplies $281,000
Utilities and Chemicals $871,000
Other Operating Costs $573,000
Billing $200,000
Internal Allocation $2,054,000
Debt Service $2,006,000
Total Budget: $8,966,000
Attachment 3

Historical and Projected Capital Spending
9 Recent average Capital:
$1.0M
Forecasted Average Rate-Funded Capital:
$1.4M
Attachment 3

Financial Forecast & Proposed Rate Revenue Increases
10 Non Rate Revenue
Operating Expenses
Debt Service
Existing Rate Revenue
Cash Capital
Additional Rate Revenue
Debt Service
FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 FY2033 Proposed
Proposed Rate Revenue Increases: 14.0% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% Debt Coverage Ratio: 1.21 1.19 1.35 1.28 1.23 1.31 1.54 1.64 1.75 1.86 Projected
$0
$1
$2
$3
$4
$5

MILLIONS
Projected Fund Balance Reserve Targets
$0
$2
$4
$6
$8
$10
$12
$14
FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 FY2033 Total Revenue / Expenses ($M)
Expenses
Revenues
Attachment 3

11 Current & Proposed Rates
Current Proposed
Rates October 1, 2024
Monthly Service Charge*: $52.38 $59.71
Consumptions Rate (per HCF)
Residential: $3.79 $4.32
Commerical 1: $3.79 $4.32
Commercial 2: $4.13 $4.71
Commercial 3: $8.24 $9.39
Commercial 4: $10.96 $12.49
* Service Charge is per dwelling unit for residential and per ESSFU for commercial accounts (with a minimum charge of 1 ESSFU)
Attachment 3

12 Regional Survey
Monthly Bill for Single Family Homes with 6 HCF of monthly water usage Attachment 3

13 • Mail Prop 218 Notifications
• Conduct Public Hearing on September 4th
• Implement first rate increase on October 1, 2024
• Conduct comprehensive rate study in 2025
Next Steps
Attachment 3

Agenda Item No: 14.c.

MEETING DATE/TIME: 7/17/2024

ITEM NO: 2024-367

AGENDA SUMMARY REPORT
SUBJECT: Consider Direction to Staff to Submit to the Voters in the November 2024 Election a Local 3% Increase in the Transient Occupancy Tax (Lodging Tax); Create Ad Hoc Committee to Develop Corresponding Materials.

DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Shannon Riley, Deputy City Manager
ATTACHMENTS:

1. TOT Revenue_042024

2. 2021-22_Cities_TOT-compressed_TBID fees not included Summary: The City Council will consider submitting a ballot measure to increase the Transient Occupancy Tax rate in Ukiah from 10% to 13%.

Background: Per the Revenue and Taxation Code, cities and counties may impose a “transient occupancy tax” (TOT) on persons staying 30 days or less in hotels, motels, and similar lodgings. The TOT is not paid by any local hotel, motel or short-term rental operator, but solely by guests staying within Ukiah. The transient occupancy tax is collected and remitted by all approved lodging operators in the City.

In 2006, Ukiah voters approved an increase in the Transient Occupancy Tax rate of 2%, increasing it from 8% to 10%. That increment was dedicated exclusively for the following purposes:

For the first two years, not less than 75% was expended for promotion of the City of Ukiah and its tourist industry, and not less than 50% thereafter, the balance has been expended for:
• Beautification of commercial areas within the City of Ukiah; • Economic development within the City of Ukiah;
• Park development and maintenance within the City of Ukiah; • Scholarships for local children to attend local recreation programs.

As such, currently, 1% of the increment (50%) funds the Visit Ukiah program, managed by the Greater Ukiah Business and Tourism Alliance, and 1% goes to support the other referenced activities. The remaining 8% goes to the General Fund, supporting public safety, parks, streets, and more. Attachment #1 shows the amount of TOT collected since 2009. With the dedicated promotional efforts of the Visit Ukiah program, the TOT revenue has more than doubled, now generating over $1 million annually for the General Fund and nearly $150,000 each for the Visit Ukiah program and the other programs/activities.

It is important to note that, in addition to the City’s TOT, there is a county-wide Business Improvement District for tourism; 1% is added to each lodging stay to help fund county-wide promotion, led by the Visit Mendocino program. Those funds are remitted directly to the County of Mendocino.

Discussion: Ukiah’s TOT rate has not increased since 2007, when the last increase went into effect. Since that time, inflation and the cost of doing business in general has increased significantly, and the revenue generation has not kept pace with those changes. Moreover, some of the lodging establishments in Ukiah are putting undue strain on the City’s public safety resources, generating a disproportionately large number of calls for service. Public safety (police and fire) comprises the largest portion of the City’s General Fund budget.

Attached (Attachment 2) is an excerpt from a report compiled by the State Controller’s Office, which shows the adopted TOT rate for all California cities, including the Mendocino County cities that currently impose this tax.

While this most recent report is from FY 2021-22, Staff believes it is largely representative of the current tax rate by city. Rates range from a low of 8% to a high of 15.5%, with common rates including 10%, 12%, and 14%.

After careful analysis of the matter, Staff recommends that the City Council direct Staff and a newly-formed ad hoc to prepare the resolution, ordinance, and Argument in Favor for a 3% increase to the TOT on the November 2024 ballot. The Transient Occupancy Tax, or “hotel room” tax will ask voters to increase the current TOT rate from 10% (last updated in 2006) to 13%. The increase would cost approximately an additional $4.50 on a $150 night stay for lodging guests. The TOT will help ensure that visitors to our city will share in the cost of providing public services and maintaining public facilities.

If approved by voters, the roughly $420,000 generated by this measure each year would provide funding to help the City plan for long-term budgeting of key City functions, including:
• Supporting Public Safety
• Additional Promotion of Ukiah
• Improving Infrastructure
• Maintaining and Improving Parks and Open Space
• Supporting City Recreation Programs
Therefore, Staff recommends the Council appoint an ad hoc committee to work with Staff to develop a resolution, ordinance and Argument in Favor for 3% increase to the TOT on the November 2024 ballot. Those documents will be presented to the Council at the August 7th meeting in anticipation of submitting them to the County Elections Office prior to the August 9th deadline.

Recommended Action: Direct Staff to submit to the voters in the November 2024 election a local 3% Increase to the Transient Occupancy Tax (Lodging Tax) and create an ad hoc committee to develop the corresponding materials.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 4 – Identify and actively engage underrepresented communities in which to retain, expand, develop, and implement programs.

CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A2 - Economic Development Element

TOT - Collection by Month

TRANSIENT OCCUPANCY REVENUE
10% Collected 8% Tax 2% Tax MEAS X CALC
January February March April May June July August September October November December Total 80% 20% 50% 2009 42,091.81 44,496.70 46,181.94 48,623.75 52,980.10 69,142.20 70,858.35 68,177.41 64,850.73 59,609.22 45,928.36 43,749.79 656,690.36 $ 525,352.29 131,338.07 65,669 2010 45,698.25 41,573.18 49,990.34 45,403.07 56,031.30 69,359.40 67,541.56 66,543.41 65,262.21 57,403.79 50,003.56 47,747.56 662,557.63 $ 530,046.10 132,511.53 66,256 2011 43,242.45 47,813.12 55,043.86 55,538.20 58,837.48 75,580.22 76,151.37 80,129.89 77,778.99 66,166.23 57,806.50 50,717.09 744,805.40 $ 595,844.32 148,961.08 74,481 2012 50,806.36 52,785.01 59,947.73 55,470.38 69,685.21 78,909.98 81,798.42 93,760.64 80,868.57 73,424.91 60,385.28 53,708.27 811,550.76 $ 649,240.61 162,310.15 81,155 2013 48,876.37 53,885.43 57,980.43 58,035.87 74,958.27 90,338.33 93,825.07 96,996.48 89,229.61 85,362.62 72,389.95 61,673.41 883,551.84 $ 706,841.47 176,710.37 88,355 2014 57,158.00 60,332.55 63,584.02 70,199.64 78,878.97 95,596.41 103,786.74 127,181.96 97,821.67 87,347.09 75,503.47 70,105.25 987,495.77 $ 789,996.62 197,499.15 98,750 2015 70,621.18 75,892.08 72,366.05 75,833.59 92,006.11 110,884.42 118,652.16 134,506.45 144,561.89 110,750.79 85,112.38 82,144.71 1,173,331.81 $ 938,665.45 234,666.36 117,333 2016 81,165.37 82,504.53 89,478.27 83,064.38 79,042.45 119,119.95 134,545.80 133,812.87 117,197.49 106,631.35 95,589.99 90,591.41 1,212,743.86 $ 970,195.09 242,548.77 121,274 2017 96,456.49 90,535.04 96,977.26 93,501.15 131,846.15 130,584.45 128,233.13 133,906.44 123,353.41 148,210.92 125,606.69 108,510.99 1,407,722.12 $ 1,126,177.70 281,544.42 140,772 2018 88,789.99 90,271.40 103,158.77 99,885.67 118,925.03 155,292.89 158,353.19 195,035.35 138,148.00 132,228.10 99,173.67 92,967.37 1,472,229.43 $ 1,177,783.54 294,445.89 147,223 2019 112,053.68 101,003.90 105,746.54 107,003.40 131,564.92 159,731.74 184,317.67 234,240.84 227,025.73 230,521.90 201,013.97 87,640.00 1,881,864.29 $ 1,505,491.43 376,372.86 188,186 2020 114,940.39 122,187.31 81,286.96 54,191.47 72,240.99 98,269.12 112,540.83 136,402.86 165,834.85 152,321.57 79,382.91 72,958.02 1,262,557.28 $ 1,010,045.82 252,511.46 126,256 2021 77,347.28 82,441.85 96,755.23 108,889.10 108,715.28 147,626.87 151,422.22 136,861.57 128,862.95 139,647.57 109,729.38 93,734.07 1,382,033.37 $ 1,105,626.70 276,406.67 138,203 2022 89,145.00 91,538.63 102,778.15 110,339.38 123,358.03 153,706.97 157,768.48 160,721.11 134,644.44 124,115.97 92,918.27 72,734.75 1,413,769.18 $ 1,131,015.34 282,753.84 141,377 2023 88,043.48 89,917.87 131,054.78 98,417.44 118,539.68 154,358.09 138,326.35 145,941.14 120,036.94 112,550.44 91,855.02 82,594.18 1,371,635.41 $ 1,097,308.33 274,327.08 137,164 2024 81,528.44 75,835.93 93,361.01 88,699.34 - -
Attachment 1
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 TOT Revenue (General Fund) - 2009-2023
Revenue Year
https://cityofukiah.sharepoint.com/sites/CityManagerDeputyCM/Shared Documents/TOT/TOT Revenue_042024

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
Alameda Alameda 2,555,336 10.00 9/18/1990
Alameda Albany 56,472 10.00 7/1/1958
Alameda Berkeley 6,976,513 12.00 7/25/1991
Alameda Dublin 1,255,575 8.00 1/1/1982
Alameda Emeryville 4,500,562 12.00 1/2/2002
Alameda Fremont 4,721,814 10.00 1/1/2009
Alameda Hayward 2,627,488 8.50 8/4/1993
Alameda Livermore 3,210,941 8.00 10/1/1983
Alameda Newark 4,152,881 10.00 11/6/2001
Alameda Oakland 21,209,404 14.00 10/1/2009
Alameda Piedmont
Alameda Pleasanton 3,706,353 8.00 9/1/1983
Alameda San Leandro 685,026 14.00 11/8/2016
Alameda Union City 1,491,262 12.87 7/1/2019
Amador Amador 24,808 8.00 8/17/2000
Amador Ione 5,485 10.00 1/1/2005
Amador Jackson 491,260 10.00 1/1/2003
Amador Plymouth 440,978 10.00 1/1/2013
Amador Sutter Creek 318,545 12.00 7/1/2021
Butte Biggs
Butte Chico 4,390,546 10.00 5/5/1994
Butte Gridley 25,941 6.00 12/14/1998
Butte Oroville 1,084,862 9.00 7/21/1992
Butte Paradise 225,722 10.00 1/1/1990
Calaveras Angels 1,403,240 10.00 5/6/2003
Colusa Colusa 43,364 8.00 1/1/1995
Colusa Williams 621,416 10.00 3/6/2001
Contra Costa Antioch 286,040 10.00 9/11/1992
Contra Costa Brentwood 657,874 10.00 1/1/1983
Contra Costa Clayton
Contra Costa Concord 2,197,673 10.00 6/25/1991
Contra Costa Danville 126,896 6.50 7/8/1982
Contra Costa El Cerrito 113,434 10.00 7/1/1990
Contra Costa Hercules 25,778 10.00 3/6/2001
Contra Costa Lafayette 703,833 9.50 1/1/1993
Contra Costa Martinez 370,111 10.00 9/1/1994
Contra Costa Moraga
Contra Costa Oakley 261,273 10.00 7/1/1999
Contra Costa Orinda 42,920 8.50 7/11/1989
Contra Costa Pinole 487,687 10.00 5/6/1991
1/5/2024 Page 1 of 13
Attachment 2

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
Contra Costa Pittsburg 505,971 10.00 1/1/2012
Contra Costa Pleasant Hill 2,282,608 10.00 7/1/1991
Contra Costa Richmond 818,247 10.00 7/1/1989
Contra Costa San Pablo 569,390 12.00 8/1/2006
Contra Costa San Ramon 1,587,436 7.25 4/1/1993
Contra Costa Walnut Creek 816,099 8.50 11/1/1984
Del Norte Crescent City 1,927,505 10.00 7/1/1993
El Dorado Placerville 272,607 10.00 7/26/1966
El Dorado South Lake Tahoe 21,511,526 12.00 1/7/2017
Fresno Clovis 3,674,054 10.00 3/27/1996
Fresno Coalinga 49,116 6.00 9/1/1974
Fresno Firebaugh 2,481 4.00 10/10/2000
Fresno Fowler 167,041 10.00 10/10/2010
Fresno Fresno 15,205,022 12.00 10/1/1988
Fresno Huron 2,360 10.00 1/1/1995
Fresno Kerman
Fresno Kingsburg 436,439 12.00 1/1/2009
Fresno Mendota 4,800 10.00 5/26/1998
Fresno Orange Cove
Fresno Parlier
Fresno Reedley 63,579 8.00 7/1/1990
Fresno San Joaquin
Fresno Sanger 5,934 4.00 7/15/1964
Fresno Selma 565,510 12.00 2/1/2014
Glenn Orland 97,185 10.00 7/1/2006
Glenn Willows 821,944 12.00 2/1/2013
Humboldt Arcata 2,029,489 10.00 7/1/1981
Humboldt Blue Lake 249 10.00 11/6/2018
Humboldt Eureka 3,451,384 10.00 1/1/2009
Humboldt Ferndale 247,558 12.00 6/30/2015
Humboldt Fortuna 951,039 12.00 7/1/2012
Humboldt Rio Dell 18,955 10.00 4/18/2017
Humboldt Trinidad 147,116 12.00 7/13/2011
Imperial Brawley 481,889 8.00 10/1/1984
Imperial Calexico 529,017 12.00 1/1/2019
Imperial Calipatria 14,379 8.00 1/13/1989
Imperial El Centro 2,423,575 10.00 1/1/1994
Imperial Holtville* 4.00 5/12/1965
Imperial Imperial 60,001 10.00 7/1/2010
Imperial Westmorland 58,441 10.00 2/2/2002
1/5/2024 Page 2 of 13

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
Inyo Bishop 3,181,784 12.00 7/1/2004
Kern Arvin
Kern Bakersfield 11,503,778 12.00 8/1/1993
Kern California City 76,167 6.00 7/1/2004
Kern Delano 686,499 10.00 6/20/1992
Kern Maricopa 19,546 10.00 7/1/1992
Kern McFarland* 6.00 7/1/1964
Kern Ridgecrest 1,751,721 13.00 10/1/2012
Kern Shafter
Kern Taft 198,740 10.00 1/1/1995
Kern Tehachapi 1,045,538 8.00 1/1/1983
Kern Wasco 216,564 10.00 7/1/1995
Kings Avenal 7,416 6.00 3/27/1980
Kings Corcoran 53,281 8.00 7/5/1988
Kings Hanford 633,951 8.00 1/1/1985
Kings Lemoore 303,500 8.00 1/9/1985
Lake Clearlake 456,048 9.00 10/1/1992
Lake Lakeport 238,747 10.00 1/1/1990
Lassen Susanville 939,435 10.00 7/1/2004
Los Angeles Agoura Hills 3,426,496 12.00 11/15/1996
Los Angeles Alhambra 595,044 12.00 3/25/1991
Los Angeles Arcadia 4,128,326 10.00 7/1/1993
Los Angeles Artesia 410,567 12.50 1/1/2009
Los Angeles Avalon 8,703,537 12.00 7/1/2004
Los Angeles Azusa 864,997 10.00 4/1/2015
Los Angeles Baldwin Park 426,728 10.00 7/13/1986
Los Angeles Bell 468,828 12.00 5/10/2017
Los Angeles Bell Gardens 638,634 8.00 10/1/1983
Los Angeles Bellflower 866,613 9.00 4/12/1988
Los Angeles Beverly Hills 42,456,193 14.00 2/1/1994
Los Angeles Bradbury
Los Angeles Burbank 10,525,619 10.00 9/27/1983
Los Angeles Calabasas 2,108,153 12.00 4/5/1991
Los Angeles Carson 2,026,323 9.00 10/5/1993
Los Angeles Cerritos 1,235,045 12.00 3/5/2015
Los Angeles Claremont 1,627,061 10.00 7/1/1978
Los Angeles Commerce 2,634,216 12.00 1/1/2006
Los Angeles Compton 56,083 7.50 7/1/1983
Los Angeles Covina 95,950 10.00 7/1/1991
Los Angeles Cudahy 102,617 8.00 4/11/1988
1/5/2024 Page 3 of 13

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
Los Angeles Culver City 8,813,484 14.00 7/1/2012
Los Angeles Diamond Bar 1,359,842 14.00 12/14/2018
Los Angeles Downey 1,768,645 9.00 3/1/1992
Los Angeles Duarte 246,762 10.00 6/25/1991
Los Angeles El Monte 927,744 10.00 10/1/1992
Los Angeles El Segundo 12,267,534 12.00 4/12/2016
Los Angeles Gardena 1,110,343 11.00 1/1/2003
Los Angeles Glendale 8,326,189 12.00 4/28/2015
Los Angeles Glendora 175,236 6.00 12/22/1977
Los Angeles Hawaiian Gardens 182,750 9.00 7/1/2002
Los Angeles Hawthorne 6,071,367 12.00 12/1/2001
Los Angeles Hermosa Beach 4,730,760 12.00 1/1/2016
Los Angeles Hidden Hills
Los Angeles Huntington Park 91,596 5.00 9/4/1985
Los Angeles Industry 559,783 10.00 7/1/1983
Los Angeles Inglewood 6,615,598 15.50 1/1/2022
Los Angeles Irwindale
Los Angeles La Canada Flintridge
Los Angeles La Habra Heights
Los Angeles La Mirada 1,475,114 10.00 1/1/2013
Los Angeles La Puente 282,519 10.00 10/27/1993
Los Angeles La Verne 32,660 10.00 1/1/2000
Los Angeles Lakewood 97,753 8.00 8/7/1987
Los Angeles Lancaster 2,709,026 7.00 11/1/1983
Los Angeles Lawndale 601,130 9.00 1/1/1992
Los Angeles Lomita 133,484 10.00 3/18/1996
Los Angeles Long Beach 32,590,365 13.00 7/1/2020
Los Angeles Los Angeles 268,825,035 14.00 8/1/1993
Los Angeles Lynwood
Los Angeles Malibu 10,461,817 15.00 1/1/2021
Los Angeles Manhattan Beach 6,464,049 12.00 5/1/2020
Los Angeles Maywood 77,743 5.00 1/9/1960
Los Angeles Monrovia 1,943,932 12.00 7/13/2018
Los Angeles Montebello 340,195 10.00 7/1/1998
Los Angeles Monterey Park 2,098,921 12.00 6/5/1989
Los Angeles Norwalk 1,593,386 10.00 10/1/1990
Los Angeles Palmdale 5,540,832 10.00 7/1/2009
Los Angeles Palos Verdes Estates
Los Angeles Paramount
Los Angeles Pasadena 14,711,398 12.11 7/1/1999
1/5/2024 Page 4 of 13

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
Los Angeles Pico Rivera 533,482 10.00 5/21/1990
Los Angeles Pomona 2,593,896 10.00 1/1/1995
Los Angeles Rancho Palos Verdes 6,170,132 10.00 10/15/1991 Los Angeles Redondo Beach 5,419,197 12.00 7/2/2005
Los Angeles Rolling Hills
Los Angeles Rolling Hills Estates
Los Angeles Rosemead 2,097,700 10.00 4/1/1993
Los Angeles San Dimas 1,817,839 12.00 7/1/2013
Los Angeles San Fernando
Los Angeles San Gabriel 2,604,474 12.00 3/1/2013
Los Angeles San Marino
Los Angeles Santa Clarita 4,874,977 10.00 11/8/1987
Los Angeles Santa Fe Springs 158,797 10.00 10/1/1992
Los Angeles Santa Monica 66,684,095 14.00 1/1/2005
Los Angeles Sierra Madre
Los Angeles Signal Hill 330,413 9.00 1/19/1986
Los Angeles South El Monte 212,705 8.00 4/10/1989
Los Angeles South Gate 556,972 8.00 1/1/1998
Los Angeles South Pasadena
Los Angeles Temple City 69,208 10.00 7/11/1992
Los Angeles Torrance 10,275,248 11.00 3/1/1993
Los Angeles Vernon
Los Angeles Walnut* 10.00 1/1/1989
Los Angeles West Covina 1,756,473 10.00 1/1/1988
Los Angeles West Hollywood 31,951,176 12.50 1/1/2004
Los Angeles Westlake Village 4,075,366 10.00 8/1/1990
Los Angeles Whittier 1,081,478 10.00 10/1/1995
Madera Chowchilla 370,300 10.00 1/1/1991
Madera Madera 1,149,939 9.00 6/22/1989
Marin Belvedere
Marin Corte Madera 754,825 12.00 1/1/1990
Marin Fairfax 17,830 10.00 7/1/2000
Marin Larkspur 904,208 10.00 11/2/1993
Marin Mill Valley 992,121 10.00 1/1/1993
Marin Ross
Marin San Anselmo
Marin San Rafael 2,976,234 10.00 11/17/1988
Marin Sausalito 2,185,017 14.00 7/1/2009
Marin Tiburon 790,709 10.00 1/1/1990
Mendocino Fort Bragg 3,444,990 12.00 4/1/2017
1/5/2024 Page 5 of 13

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
Mendocino Point Arena 233,254 12.00 4/1/2017
Mendocino Ukiah 1,487,139 10.00 1/1/2007
Mendocino Willits 463,162 9.00 10/5/1990
Merced Atwater 76,224 8.00 1/1/1978
Merced Dos Palos
Merced Gustine
Merced Livingston 126,544 9.00 5/18/2004
Merced Los Banos 501,152 10.00 7/1/1995
Merced Merced 2,389,419 10.00 7/1/1996
Modoc Alturas 194,552 10.00 12/10/1992
Mono Mammoth Lakes 33,639,205 10.00 1/1/1995
Monterey Carmel-By-The-Sea 7,787,643 10.00 4/1/1989
Monterey Del Rey Oaks 93,763 10.00 7/1/2018
Monterey Gonzales 2,285 8.00 7/1/1986
Monterey Greenfield 170,913 8.00 6/20/1985
Monterey King City 546,656 10.00 9/1/1992
Monterey Marina 4,631,337 14.00 1/1/2019
Monterey Monterey 33,778,408 12.00 1/1/2021
Monterey Pacific Grove 6,821,183 12.00 12/1/2017
Monterey Salinas 3,682,621 10.00 7/1/1984
Monterey Sand City 17,896 12.00 9/7/2016
Monterey Seaside 4,121,252 12.00 8/2/1991
Monterey Soledad 152,852 12.00 12/7/2016
Napa American Canyon 1,646,437 12.00 1/10/2011
Napa Calistoga 11,758,892 12.00 11/21/1993
Napa Napa 28,733,810 12.00 9/11/1993
Napa St. Helena 4,820,412 13.00 1/1/2019
Napa Yountville 10,621,499 13.00 1/1/2019
Nevada Grass Valley 1,058,697 10.00 12/1/1999
Nevada Nevada City 519,586 10.00 1/1/1992
Nevada Truckee 6,860,474 12.00 1/1/2021
Orange Aliso Viejo 1,413,074 10.00 7/1/2001
Orange Anaheim 177,056,942 15.00 7/1/1995
Orange Brea 1,777,438 10.00 8/1/1989
Orange Buena Park 6,572,341 12.00 10/1/1993
Orange Costa Mesa 8,366,278 8.00 12/17/2010
Orange Cypress 2,602,233 10.00 12/12/1991
Orange Dana Point 16,195,450 10.00 9/1/1990
Orange Fountain Valley 1,305,350 9.00 2/5/1991
Orange Fullerton 3,140,435 10.00 8/1/1989
1/5/2024 Page 6 of 13

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
Orange Garden Grove 23,421,081 14.50 12/21/2012
Orange Huntington Beach 15,753,576 10.00 11/1/2002
Orange Irvine 13,749,850 8.00 7/1/1983
Orange La Habra
Orange La Palma 392,423 8.00 6/1/2006
Orange Laguna Beach 21,111,332 14.00 1/1/2017
Orange Laguna Hills 1,021,089 10.00 10/1/1997
Orange Laguna Niguel 66,693 8.00 12/1/1989
Orange Laguna Woods 465,867 10.00 3/24/1999
Orange Lake Forest 5,269,730 10.00 12/20/1991
Orange Los Alamitos 522,187 8.00 4/22/1986
Orange Mission Viejo 1,171,247 8.00 3/31/1988
Orange Newport Beach 26,677,331 10.00 7/14/1993
Orange Orange 5,253,367 10.00 1/1/1970
Orange Placentia 1,385,271 10.00 7/1/1985
Orange Rancho Santa Margarita
Orange San Clemente 3,491,826 10.00 10/1/1991
Orange San Juan Capistrano 2,151,220 10.00 6/1/1983
Orange Santa Ana 7,494,715 11.00 1/1/2005
Orange Seal Beach 1,670,504 12.00 7/1/1989
Orange Stanton 670,954 12.00 11/5/2019
Orange Tustin 1,857,502 13.00 12/4/2018
Orange Villa Park
Orange Westminster 940,292 8.00 7/1/1983
Orange Yorba Linda 497,046 10.00 7/18/1988
Placer Auburn 379,789 8.00 8/1/1991
Placer Colfax 70,157 8.00 1/1/1975
Placer Lincoln 407,621 10.00 10/1/1999
Placer Loomis 27,733 8.00 7/1/1995
Placer Rocklin 974,865 8.00 5/15/1985
Placer Roseville 4,475,343 6.00 10/29/1975
Plumas Portola 43,579 9.00 2/6/1992
Riverside Banning 1,290,574 12.00 10/1/2010
Riverside Beaumont 422,087 10.00 7/30/1995
Riverside Blythe 1,867,351 10.00 8/9/1994
Riverside Calimesa 95,675 10.00 10/1/1991
Riverside Canyon Lake 90,044 10.00 12/1/1990
Riverside Cathedral City 5,312,789 12.00 1/1/2007
Riverside Coachella 768,522 9.00 10/28/1986
Riverside Corona 3,204,109 10.00 7/1/1995
1/5/2024 Page 7 of 13

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
Riverside Desert Hot Springs 3,779,227 12.00 12/14/2007 Riverside Eastvale
Riverside Hemet 1,038,796 10.00 1/4/1995
Riverside Indian Wells 10,987,345 12.25 1/1/2020
Riverside Indio 14,813,210 13.00 12/11/2014
Riverside Jurupa Valley 352,179 10.00 7/1/2011
Riverside La Quinta 17,055,602 10.00 7/1/2006
Riverside Lake Elsinore 762,896 10.00 4/1/1991
Riverside Menifee 529,006 10.00 1/1/2008
Riverside Moreno Valley 4,731,985 13.00 11/22/2016
Riverside Murrieta 2,111,609 10.00 7/1/1991
Riverside Norco 1,057,978 11.00 11/3/2009
Riverside Palm Desert 23,654,076 11.00 1/1/2017
Riverside Palm Springs 54,326,094 13.50 1/1/2004
Riverside Perris 18,677 10.00 12/8/1989
Riverside Rancho Mirage 13,057,931 10.00 5/21/1992
Riverside Riverside 8,763,684 13.00 7/1/2014
Riverside San Jacinto 19,616 8.00 6/30/1979
Riverside Temecula 4,530,407 8.00 2/13/1990
Riverside Wildomar
Sacramento Citrus Heights 32,595 12.00 1/1/1997
Sacramento Elk Grove 2,066,670 12.00 11/2/2010
Sacramento Folsom 2,597,968 8.00 1/1/1986
Sacramento Galt 294,922 10.00 12/1/1985
Sacramento Isleton 1,723 10.00 7/10/1996
Sacramento Rancho Cordova 3,863,347 12.00 7/31/2003
Sacramento Sacramento 5,373,000 12.00 7/1/1994
San Benito San Juan Bautista 280,516 12.00 4/1/2004
San Bernardino Adelanto 20,208 10.00 5/9/2007
San Bernardino Apple Valley 43,745 7.00 6/14/2005
San Bernardino Barstow 4,297,962 12.50 1/1/2003
San Bernardino Big Bear Lake 11,521,842 8.00 1/1/2010
San Bernardino Chino 417,774 8.00 7/27/1978
San Bernardino Chino Hills 1,954,880 10.00 7/1/2006
San Bernardino Colton 1,455,684 10.00 5/3/1983
San Bernardino Fontana 1,374,182 8.00 5/7/1985
San Bernardino Grand Terrace
San Bernardino Hesperia 2,013,412 10.00 7/1/1998
San Bernardino Highland 268,259 7.00 11/24/1987
San Bernardino Loma Linda 608,866 10.00 1/14/1998
1/5/2024 Page 8 of 13

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
San Bernardino Montclair 80,059 10.00 4/23/1983
San Bernardino Needles 983,675 10.00 5/20/1985
San Bernardino Ontario 16,400,754 11.75 6/30/1996
San Bernardino Rancho Cucamonga 4,423,148 10.00 4/6/1983 San Bernardino Redlands 2,055,969 10.00 12/5/1998
San Bernardino Rialto 396,488 9.00 1/18/1991
San Bernardino San Bernardino 5,781,762 10.00 8/1/1990
San Bernardino Twentynine Palms 2,481,175 9.00 1/1/2000 San Bernardino Upland 171,240 10.00 7/1/1994
San Bernardino Victorville 2,025,727 7.00 1/1/1980
San Bernardino Yucaipa 23,658 7.00 3/8/1999
San Bernardino Yucca Valley 2,686,405 7.00 8/31/1998
San Diego Carlsbad 32,402,771 10.00 1/1/1990
San Diego Chula Vista 7,418,924 10.00 4/1/1995
San Diego Coronado 19,745,307 10.00 1/1/2013
San Diego Del Mar 3,419,866 12.50 10/6/2015
San Diego El Cajon 2,797,309 10.00 4/1/1993
San Diego Encinitas 5,528,340 10.00 1/1/2009
San Diego Escondido 2,530,715 10.00 1/15/1994
San Diego Imperial Beach 1,353,140 10.00 7/1/1990
San Diego La Mesa 1,335,653 10.00 1/1/1991
San Diego Lemon Grove 68,749 6.00 7/1/2017
San Diego National City 1,862,718 10.00 7/1/1992
San Diego Oceanside 14,841,517 10.00 5/15/1993
San Diego Poway 753,932 10.00 12/13/2002
San Diego San Diego 259,109,645 10.50 8/1/1994
San Diego San Marcos 1,416,495 10.00 7/12/1998
San Diego Santee 693,796 10.00 12/12/2012
San Diego Solana Beach 2,575,173 13.00 1/1/2009
San Diego Vista 1,997,247 10.00 11/16/1990
San Francisco San Francisco 174,609,059 14.00 8/1/1996
San Joaquin Escalon 5,319 10.00 1/1/1995
San Joaquin Lathrop 921,800 9.00 4/21/1992
San Joaquin Lodi 1,485,320 6.00 7/1/2003
San Joaquin Manteca 4,729,147 9.00 8/20/1990
San Joaquin Ripon 325,052 10.00 7/2/2002
San Joaquin Stockton 3,619,973 8.00 7/1/2006
San Joaquin Tracy 2,263,129 10.00 12/1/1990
San Luis Obispo Arroyo Grande 1,476,939 10.00 1/10/2001 San Luis Obispo Atascadero 2,049,160 13.50 7/1/2020
1/5/2024 Page 9 of 13

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
San Luis Obispo El Paso De Robles 9,818,171 10.00 7/1/2015 San Luis Obispo Grover Beach 952,228 10.00 9/2/1991
San Luis Obispo Morro Bay 5,439,851 10.00 12/3/1996
San Luis Obispo Pismo Beach 17,010,748 11.00 1/1/2021
San Luis Obispo San Luis Obispo 10,650,762 10.00 10/1/1983 San Mateo Atherton
San Mateo Belmont 2,432,335 10.00 6/26/1978
San Mateo Brisbane 1,653,196 14.00 1/1/2010
San Mateo Burlingame 12,378,959 12.00 1/1/2010
San Mateo Colma* 12.00 1/1/2019
San Mateo Daly City 1,187,552 13.00 7/1/2020
San Mateo East Palo Alto 1,447,892 12.00 11/3/1998
San Mateo Foster City 1,982,779 12.00 7/1/2019
San Mateo Half Moon Bay 9,442,518 12.00 7/1/2008
San Mateo Hillsborough
San Mateo Menlo Park 8,648,629 12.00 1/1/2013
San Mateo Millbrae 4,893,188 12.00 1/1/2010
San Mateo Pacifica 1,492,502 12.00 7/1/2011
San Mateo Portola Valley
San Mateo Redwood City 3,620,639 12.00 1/1/2012
San Mateo San Bruno 2,408,999 14.00 3/1/2021
San Mateo San Carlos 2,136,750 13.50 1/1/2022
San Mateo San Mateo 4,552,323 14.00 1/1/2021
San Mateo South San Francisco 12,135,638 13.00 1/1/2020 San Mateo Woodside
Santa Barbara Buellton 4,292,382 12.00 2/1/2013
Santa Barbara Carpinteria 3,487,613 12.00 1/1/2013
Santa Barbara Goleta 14,341,129 12.00 1/1/2013
Santa Barbara Guadalupe* 6.00 6/26/1978
Santa Barbara Lompoc 1,922,449 10.00 6/1/1984
Santa Barbara Santa Barbara 31,955,795 12.00 1/1/2001
Santa Barbara Santa Maria 4,375,748 10.00 12/5/1991
Santa Barbara Solvang 6,031,568 12.00 7/1/2015
Santa Clara Campbell 2,657,334 12.00 1/1/2011
Santa Clara Cupertino 4,404,958 12.00 1/1/2012
Santa Clara Gilroy 1,545,721 9.00 8/1/1983
Santa Clara Los Altos 1,778,966 11.00 7/1/2017
Santa Clara Los Altos Hills
Santa Clara Los Gatos 1,895,064 10.00 2/3/1993
Santa Clara Milpitas 8,017,522 14.00 1/3/2019
1/5/2024 Page 10 of 13

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
Santa Clara Monte Sereno
Santa Clara Morgan Hill 2,494,220 11.00 3/1/2019
Santa Clara Mountain View 4,437,081 10.00 7/10/1991
Santa Clara Palo Alto 16,946,049 15.50 4/1/2019
Santa Clara San Jose 26,283,626 10.00 3/19/1985
Santa Clara Santa Clara 10,812,400 11.50 1/1/2022
Santa Clara Saratoga 372,717 10.00 1/1/2002
Santa Clara Sunnyvale 10,584,492 12.50 1/1/2019
Santa Cruz Capitola 2,170,541 12.00 1/1/2019
Santa Cruz Santa Cruz 12,066,476 12.00 1/1/2023
Santa Cruz Scotts Valley 1,696,956 11.00 1/1/2019
Santa Cruz Watsonville 1,611,253 11.00 11/2/2016
Shasta Anderson 775,875 10.00 9/20/1994
Shasta Redding 8,266,136 10.00 7/1/1982
Shasta Shasta Lake 29,581 10.00 7/2/1993
Sierra Loyalton
Siskiyou Dorris 12,807 5.00 8/14/1993
Siskiyou Dunsmuir 331,727 10.00 7/1/2014
Siskiyou Etna 19,526 6.00 1/1/1983
Siskiyou Fort Jones
Siskiyou Montague
Siskiyou Mt. Shasta 1,186,841 10.00 7/1/1996
Siskiyou Tulelake
Siskiyou Weed 549,216 12.00 7/1/2015
Siskiyou Yreka 1,264,820 10.00 3/2/2004
Solano Benicia 530,327 9.00 9/7/1993
Solano Dixon 523,686 9.00 1/1/1990
Solano Fairfield 2,218,312 10.00 10/1/1984
Solano Rio Vista 32,019 10.00 12/1/2006
Solano Suisun City 631,407 10.00 5/1/1991
Solano Vacaville 2,235,393 8.00 11/1/1998
Solano Vallejo 2,053,577 11.00 7/1/1991
Sonoma Cloverdale 256,539 10.00 1/1/1993
Sonoma Cotati* 10.00 1/1/1998
Sonoma Healdsburg 10,691,290 14.00 1/1/2017
Sonoma Petaluma 3,440,339 10.00 11/5/1990
Sonoma Rohnert Park 4,663,780 12.00 1/1/2003
Sonoma Santa Rosa 5,873,690 9.00 1/1/1994
Sonoma Sebastopol 504,292 12.00 4/1/2019
Sonoma Sonoma 6,796,471 13.00 9/1/2019
1/5/2024 Page 11 of 13

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
Sonoma Windsor 2,152,651 12.00 12/12/2008
Stanislaus Ceres 258,863 10.00 7/1/2016
Stanislaus Hughson
Stanislaus Modesto 3,621,190 9.00 4/1/1987
Stanislaus Newman
Stanislaus Oakdale 381,416 7.00 11/3/1987
Stanislaus Patterson 276,379 8.00 10/1/1986
Stanislaus Riverbank* 4.00 12/13/1965
Stanislaus Turlock 2,228,182 9.00 11/26/1991
Stanislaus Waterford* 8.00 9/1/1995
Sutter Live Oak
Sutter Yuba City 1,472,332 10.00 1/19/2001
Tehama Corning 678,925 10.00 4/1/1994
Tehama Red Bluff 1,589,670 10.00 10/1/1991
Tehama Tehama
Tulare Dinuba 372,343 10.00 3/4/1995
Tulare Exeter 156,504 8.00 1/1/2013
Tulare Farmersville
Tulare Lindsay 88,244 8.00 3/1/1986
Tulare Porterville 841,823 8.00 10/2/1990
Tulare Tulare 1,985,244 10.00 7/1/2002
Tulare Visalia 4,589,179 10.00 11/1/1993
Tulare Woodlake
Tuolumne Sonora 449,522 12.00 2/1/2021
Ventura Camarillo 3,172,970 9.00 9/14/1988
Ventura Fillmore 164,490 10.00 5/22/1986
Ventura Moorpark 391,325 10.00 9/19/2007
Ventura Ojai 8,969,157 15.00 6/1/2020
Ventura Oxnard 5,117,229 10.00 6/16/1998
Ventura Port Hueneme 691,943 10.00 1/1/1980
Ventura San Buenaventura 8,343,067 10.00 6/30/1986
Ventura Santa Paula 144,098 10.00 11/21/1994
Ventura Simi Valley 2,026,395 10.00 10/20/1994
Ventura Thousand Oaks 4,503,872 10.00 12/1/1987
Yolo Davis 2,857,832 12.00 8/1/2016
Yolo West Sacramento 2,199,820 12.00 1/1/2005
Yolo Winters 411,848 12.00 7/1/2014
Yolo Woodland 1,555,940 12.00 7/1/2017
Yuba Marysville 215,493 10.00 1/1/1993
Yuba Wheatland
1/5/2024 Page 12 of 13

California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2021-22
(Including the City and County of San Francisco)
County City *
Transient
Occupancy Taxes
($)
Tax
Rate
(%)
Effective
Date
$ 2,532,105,390
* City currently has no hotels/motels, but has a current tax rate and effective date.

Source: Office of the State Controller
Local Government Programs and Services
Local Government Reporting Section - City
1/5/2024 Page 13 of 13

Agenda Item No: 14.d.

MEETING DATE/TIME: 7/17/2024

ITEM NO: 2024-325

AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s); Including the Possible Creation of an Ad Hoc to Review and Update the City Council Handbook.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Dueñas and Various Councilmembers
ATTACHMENTS:

1. 2024 City Council Special Assignments and Ad Hocs
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.

Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.

Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.

In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.

The City Council handbook was developed to help orientate new councilmembers to the City organization, act as a guide to local planning, and establish rules of decorum and other basic conduct for the role of councilmembers. Section 1 covers Procedures and Decorum, Section 2 is an overview of the City Organization, and Section 3 is a Planning Guide. There are also two exhibits: Boards and Commission Descriptions, and the City Organizational Chart.

The City Council Handbook was unofficially modified in 2013, but hasn't been updated since that time. Staff from various departments have recently reviewed the document and made suggested changes to Sections 1 and 2. Section 3, is maintained by Community Development, who provides the most recent planning guidelines, General Plan Overview, and discretionary permits and review process.

Staff would like to work with a Council ad hoc to review the handbook for any additional changes and input they have from a Council perspective, then bring the handbook back to the full Council for adoption before the November 5, 2024, election. Therefore, Staff is recommending that Council appoint an ad hoc to review the City Council Handbook.

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Appoint two Councilmembers to serve on an ad hoc to review the City Council Handbook.

BUDGET AMENDMENT REQUIRED: No

CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST

LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Broadband Project TBD TBD
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider (ISP) for the California's Public Utilities Commission (CPUC) Last Mile Broadband
Orozco
Jim Robbins, Grants Manager, 463-6708;
[email protected]
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
[email protected]
Disaster Council
Shall meet a minimum of
once a year at a time and
place designated upon
call of the chair
Place designated upon call of the chair or, if
she/he is unavailable or unable to call such
meeting, the first vice chair and then the City
Manager or her/his designee.

Office of Emergency Management
300 Seminary Ave.

Ukiah, CA 95482
467-5720 - Traci Boyl
Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.

Orozco
Duenas- Alternate
Traci Boyl, City Manager's Office Management
Analyst; 467-5720; [email protected]
Greater Ukiah Business & Tourism
Alliance (GUPTA)
4th Monday of month,
10 a.m.
200 S School St.

Ukiah, CA 95482
200 S School St.

Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area
Marianne Davison - Community
Services Department Staff
Duenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of month,
6:00 p.m.

Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion
Rodin
Orozco - Alternate
Sean White, Director of Water Resources;
463-5712 [email protected]
North Coast Opportunities (NCO) 4th Wednesday of
month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become self reliant Burgess Jake Burgess, Community Services Supervisor;
463-6201
[email protected]
Sun House Guild ex officio 2nd Tuesday of month,
4:30 p.m.

Sun House
431 S. Main St.

Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Duenas
Neil Davis - Alternate
David Burton, Museum Director; 467-2836
[email protected]
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of month,
1:30 p.m.

Board of Supervisors Chambers; 501 Low
Gap Road
Ukiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin
Crane
Duenas- Alternate
Sean White, Director of Water Resources;
463-5712 [email protected]

MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the
Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate)
Mayor Duenas
Vice Mayor Crane - Alternate
Kristine Lawler, City Clerk; 463-6217
[email protected]
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of month,
2:00 p.m.

Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.

Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Sher
Rodin - Alternate
Kristine Lawler, City Clerk; 463-6217;
[email protected]
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.

Ukiah, CA 95482
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor
Rodin
Crane- Alternate
Sage Sangiacomo, City Manager;
463-6221; [email protected]
Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.

Civic Center Annex
conference room #5
411 West Clay St.

Ukiah, CA 95482
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor
Rodin
Duenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.

Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide
Duenas
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity
Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
[email protected]
Craig Schlatter, Director of Community
Development; 463-6219;
[email protected]
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m. Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence, annexation, service areas, and special districts
Rodin
Crane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community
Development; 463-6219;
[email protected]
Updated: 6/6/2024
ATTACHMENT 1

2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST

MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.

Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Crane
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.

Alternating locations - Ukiah Conference
Center or Fort Bragg, or Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Sher
Duenas - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 [email protected]
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
month, 7:45 a.m. 776 S. State Street Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Police Chief
Duenas - Alternate
Cedric Crook, Police Chief; 463-6771;
[email protected]
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
[email protected]; 462-5278
Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources;
463-5712 [email protected]
Ukiah Players Theater Board of
Directors
3rd Tuesday of month,
6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater
Greg Owen, Airport Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
[email protected]
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager
Duenas
Rodin - Alternate
Sage Sangiacomo, City Manager
Cedric Crook, Police Chief
Sage Sangiacomo, City Manager; 463-6221
[email protected]

REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency Bi-monthly, 3rd
Thursdays, 10:30 a.m. Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region
Rodin
Duenas - Alternate
Neil Davis, Community Services Director
467-5764 [email protected]
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento
Duenas
Orozco - Alternate
Sage Sangiacomo, City Manager; 463-6221
[email protected]
Russian River Watershed Association
(RRWA)
4th Thursday of month,
9:00 a.m. (only 5 times a
year)
Windsor Town Hall
Russian River Watershed Association
2235 Mercury Way, Suite 105
Santa Rose, CA 95407
[email protected]
707-508-3670 (message only)
Consider issues related to Russian river - plans projects and funding requests
Rodin
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Northern California Power Agency
(NCPA) - Commission
4th Thursday of month,
9:00 a.m. (see NCPA
calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.

Crane - Commissioner
Sher - City Council Alternate
Sauers - Alternate and Commissioner in
absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 [email protected]
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of month,
10:00 AM
Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.

Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463-6286, [email protected]
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; [email protected]
Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.

Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 [email protected]

STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management
Analyst; 467-5720; [email protected]
Fire Executive Committee
2nd Tue, every other
month beginning in
January; 5:00 p.m.

Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
[email protected]
Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Sher
Doug Hutchison, Fire Chief; 463-6263;
[email protected]
Countywide Oversight Board to the
RDA Successor Agencies
4th Thursday of January,
4:00 p.m.; meets annually
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: City Clerk
300 Seminary Ave.

Ukiah, CA 95482
Oversee and direct the Successor Agencies of the former redevelopment agencies
Crane
Dan Buffalo, Director of Finance; 463-6220
[email protected]
Kristine Lawler, City Clerk; 463-6217,
[email protected]
Water Executive Committee
(Ukiah Valley Water Authority)
1st Tue of each month
at 6:00 p.m.

Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: Sean White
300 Seminary Ave.

Ukiah, CA 95482
Oversight of UVWA; set annual budget for the combined water system; Manage rates and collect levies; modify existing water rights for the provision of water service; mediation and dispute resolution; Crane/Orozco
Sean White, Director of Water Resources;
463-5712 [email protected]
Updated: 6/6/2024

COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 [email protected]
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463- 6280 [email protected]
Advance Planning & Policy for Sphere of Influence
(SOI), Municipal Service Review (MSR), Annexation,
Tax Sharing, Detachment, and Out of Area Service
Agreements
Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463-6220 [email protected]
Sean White, Water Resources Director
463-5712 [email protected]
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463- 6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer; 463-
6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Special Districts (Water District Consolidation) Orozco/Crane Shannon Riley, Deputy City Manager 467-5793 [email protected]
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463-6284 [email protected]
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager 467-5793 [email protected]
Climate Action Plan
Will coordinate with the Community Development Director to identify and assign representation to each of the identified categories, and also coordinate with the Community
Development Director and the Climate Action Plan Working Group related to other outreach efforts during the development of the draft municipal Climate Action Plan related to the 2040 General Plan
Sher/Duenas
Craig Schlatter, Community Development Director
463-6219 [email protected]
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467-5793 [email protected]
Zoning Reform
(previously was the Community Development Fee Review
ad hoc)
function is to explore creation of a new ministerial zoning permit and identify additional zoning streamlining and reform efforts to provide better and more consistent development outcomes Crane/Orozco
Craig Schlatter, Community Development Director
463-6219 [email protected]
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in Mendocino County. providing insight, identifying, gathering and analyzing the health needs of our community. Additionally Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; [email protected]
Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director 467-5764 [email protected]
Downtown Zoning code Crane/Rodin Craig Schlatter, Community Development Director 463-6219 [email protected]
2024 AD HOC COMMITTEES
Updated: 6/20/2024