Agenda packet — Upland City Council, January 23, 2023 (part 5 of 6)

Utilities Manager

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 Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.  Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
 Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
 Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.  Principles and practices of contract administration and management.  Civil, hydraulic, mechanical, and sanitary engineering theory, principles, and practices, including their application to a wide variety of water production and distribution applications.  Principles, procedures, standards, practices, information sources, and trends in the fields of municipal water production and distribution facility operations.
 Principles and practices of engineering and construction, including project and construction management as applied to municipal water production and distribution facility operations.  Environmental engineering principles, practices, and methods.  Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.  Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
 Methods and techniques of preparing technical and administrative reports, and general business correspondence.
 City and mandated safety rules, regulations, and protocols.  Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.  The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

 Plan, organize, oversee, and manage the Utilities division staff and operations.  Develop and implement goals, objectives, practices, policies, procedures, and work standards.  Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
 Provide administrative, management, and professional leadership for the division.  Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies, procedures, and standards relevant to work performed.
 Evaluate and develop improvements in operations, procedures, policies, or methods.  Perform and coordinate utility studies and other assigned programs and projects.  Make persuasive oral and written presentations.
 Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.  Research, analyze, and evaluate new service delivery methods, procedures, and techniques.  Analyze, interpret, summarize, and present technical information and data in an effective manner.  Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.

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Utilities Manager

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 Effectively represent the division and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, the media, and in meetings with individuals.
 Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.  Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to a bachelor’s degree from an accredited college or university with major coursework in civil engineering, business administration, public administration, or a related field. o (Substitution: An associate degree plus five (5) additional years of related experience may substituted for the required bachelor’s degree.)

Experience:
 Seven (7) years of increasingly responsible experience in water production and distribution system operations, or a related field, of which two (2) years should be in a lead or supervisory capacity.

Licenses and Certifications:

 Possession of a valid California Driver’s License, to be maintained throughout employment.  Possession of a valid registration as a Professional Engineer (PE) issued by the California State Board of Registration for Civil and Professional Engineers, to be maintained throughout employment.  Possession of a valid Grade V (D-5) Water Distribution Certificate from the State of California, to be maintained throughout employment.
 Possession of a valid registration as a Professional Engineer (PE) issued by the California State Board of Registration for Civil and Professional Engineers, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

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Utilities Manager

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ENVIRONMENTAL CONDITIONS

Employees typically work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances; incumbents may occasionally be exposed to live electricity and high frequency noise, treated water with chemicals and pesticides and contact with grease, oil, smoke, fumes, and gasses. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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November 2022
FLSA: Non-Exempt

UTILITIES SUPERVISOR

DEFINITION

Under general direction, plans, schedules, assigns, reviews, and supervises the work of staff performing a variety of water utility system maintenance, construction, installation, and repair duties within the Water Division of the Public Works Department, including water distribution and collection systems, facilities, and equipment; plans and coordinates a comprehensive maintenance program; provides complex staff assistance to management staff in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from assigned management personnel. Exercises direct supervision over technical staff.

CLASS CHARACTERISTICS

This is the full supervisory-level class in the Utility Worker series that exercises independent judgment on diverse and specialized water distribution and wastewater collection system maintenance activities with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.

EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.

 Plans, organizes, assigns, supervises, and reviews the work of Utility Worker staff in the Water Division of the Public Works Department; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
 Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.
 Monitors activities of Utility Worker crews; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
 Coordinates assigned services and operations with other divisions and outside agencies.  Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures.  Provides staff assistance to management; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of reports, records, and files; ensures the proper documentation of operations and activities.

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Utilities Supervisor

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 Answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and outside agencies; recommends corrective actions to resolve issues.
 Receives, reviews, and assigns work orders to staff; supervises staff responsible for the repair, maintenance, and/or replacement of water distribution or wastewater collection systems, infrastructure, and equipment; ensures work quality and adherence to City standards and mandated policies, rules, and regulations.
 Ensures work of crews is performed in a safe and efficient manner; trains subordinates in semi-skilled and skilled operations, work methods, and safety practices and procedures.  Plans and lays out maintenance work projects; monitors and controls supplies and equipment; orders supplies and tools as necessary; prepares documents for equipment procurement; participates in the bid process for maintenance and repair projects.
 Estimates time and costs of projects to make the most economical use of City labor and materials; schedules, plans, and coordinates staffing levels, equipment, and supplies to complete designated tasks and within established budget parameters.
 Assists in the development of departmental standard operating procedures and emergency response policies and procedures for utility maintenance operations.  As necessary, performs crew work including the operation of all types of motorized and heavy equipment; operates equipment during training or emergency situations, as required.  Maintains files, databases, and records related to maintenance activities; reads and updates utility system maps and as-built plans; prepares a variety of written reports, memoranda, and correspondence.
 Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
 Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.  Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
 Basic principles and practices of budget administration and monitoring.  Principles, practices, methods, and techniques of water distribution and wastewater collection system construction, maintenance, and repair.
 Operation and minor maintenance of a variety of vehicles, hand and power tools, and light to heavy power equipment including concrete saws, grinders, jackhammers, loaders, dump trucks, forklifts, and backhoes.
 Functions of distribution water systems, recycled water systems, and sewer systems  Basic traffic control procedures, traffic laws, and traffic sign regulations.  Occupational hazards in the areas of sewer, storm drain, and water maintenance, repair, and construction.

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Utilities Supervisor

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 Basic arithmetic.
 Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
 Principles and procedures of record keeping.
 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.  The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Ability to:

 Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
 Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solutions.
 Perform the most complex work in the construction, installation, maintenance, testing, and repair of water transmission, distribution, and wastewater collection systems.  Research, analyze, and evaluate new service delivery methods, procedures, and techniques.  Safely and effectively use and operate a variety of power and hand tools, mechanical equipment, and light to heavy equipment used in water distribution and collection system maintenance.  Plan and lay out jobs; estimate personnel, tools, and materials needed.  Respond to complaints or inquiries from citizens, staff, and outside organizations.  Read, understand, and interpret blueprints, plans, and specifications.  Prepare clear, effective, and accurate reports, correspondence, and other written materials.  Maintain accurate logs, records, and written records of work performed.  Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
 Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to completion of the twelfth (12th) grade.

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Utilities Supervisor

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Experience:
 Five (5) years of increasingly responsible experience in water distribution or wastewater collection system maintenance, construction, and repair, of which two (2) years should be in a supervisory or lead capacity.

Licenses and Certifications:

 Possession of a valid California Driver’s License, to be maintained throughout employment.  Possession of, or successful acquisition within twelve (12) months of appointment, a valid Commercial (Class A or Class B) California Driver’s License, to be maintained throughout employment.
 Possession of a valid Grade III (D-3) Water Distribution Operator Certificate issued by the California State Water Resources Control Board, to be maintained throughout employment.  Possession of, or successful acquisition within twelve (12) months of appointment, a valid Grade I (T- 1) Water Treatment Operator Certificate issued by the California State Water Resources Control Board, to be maintained throughout employment.
 Possession of, or successful acquisition within twelve (12) months of appointment, a valid Grade IV (D-4) Water Distribution Operator Certificate issued by the California State Water Resources Control Board, to be maintained throughout employment.

PHYSICAL DEMANDS

When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

When assigned to field work, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress.

The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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November 2022
FLSA: Non-Exempt

UTILITY WORKER I/II - SEWER

DEFINITION

Under immediate (Utility Worker I - Sewer) or general (Utility Worker II - Sewer) supervision, performs a variety of skilled, semi-skilled, and unskilled tasks in the construction, maintenance, and servicing of City sewer and storm drain collection systems, streets, parks, trees, landscaping, park facilities, and equipment; operates a variety of light to heavy duty power-driven equipment; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate (Utility Worker I - Sewer) to general (Utility Worker II - Sewer) supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

Utility Worker I - Sewer: This is the entry-level classification in the Utility Worker - Sewer series. Initially under close supervision, incumbents learn and perform routine technical duties in support of the City’s sewer and storm drain collection systems, utility facilities, and equipment. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Utility Worker II – Sewer level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Utility Worker II - Sewer: This is the fully qualified journey-level classification in the Utility Worker - Sewer series. Positions at this level are distinguished from the Utility Worker I – Sewer by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative.

Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Utility Worker – Sewer in that the latter performs the more complex work assigned to the series and provides technical and functional direction over lower-level staff.

Positions in the Utility Worker – Sewer class series are flexibly staffed; positions at the Utility Worker II – Sewer level are normally filled by advancement from the Utility Worker I – Sewer level; progression to the Utility Worker II - Sewer level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the Utility Worker II – Sewer level.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.

Positions at the Utility Worker I – Sewer level may perform some of these duties and responsibilities in a learning capacity.

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Utility Worker I/II - Sewer

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and/or replaces damaged pipe.
 Interprets and applies technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
 Removes concrete, sets forms, and pours and finishes concrete to repair curbs, gutters, driveways, and sidewalks; removes asphalt and installs temporary asphalt for repairs; sprays emulsion.  Answers emergency calls from the public and other agencies; responds to sanitary sewer overflow emergency calls and sewer back-up customer calls; takes appropriate action which may include placing traffic control measures, sandbags, and providing necessary notifications.  Operates a variety of equipment and vehicles including pickup and dump trucks, tractors, trenchers, loaders, boom sprayers, back hoes, clamp truck, aerial towers and bucket trucks, sewer vactor truck, sewer flush truck, cement grinding, air pressure, and other maintenance equipment; assists with storm drain cleaning and maintenance; performs routine preventive maintenance on equipment and vehicles.  Participates in the control of traffic; sets up traffic safety control devices, cones, and barricades as necessary; directs traffic at the work site, as required.  Prepares written and oral reports related to activities and incidents; performs computer data entry.  Assists other divisions and/or departments, as directed.  Observes and complies with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Positions at the Utility Worker I – Sewer level may exercise some of these knowledge and abilities statements in a learning capacity.

Knowledge of:

 Methods, techniques, tools, and the operational characteristics of light and moderately heavy motorized mechanical equipment.
 Safe work methods and safety regulations pertaining to the type of work being performed.  Policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions.  Occupational hazards in the areas of sewer, storm drain, and water maintenance, repair, and construction.
 Operational characteristics of specialized water and sewage production and distribution system maintenance and repair.
 Materials, methods, practices, and equipment used in water and sewer production and distribution systems.
 Materials, methods, practices, and equipment used in street maintenance and repair.  Proper placement of cones, barricades, and warning devices and directing traffic flow at job sites.  Safe driving principles and practices; traffic laws, ordinances, and rules involved in truck and heavy equipment operations.
 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language to effectively perform the work.  Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

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Utility Worker I/II - Sewer

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Ability to:

 Perform semi-skilled and skilled maintenance, construction, and repair work in the area of work assigned.
 Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
 Understand, interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, regulations, policies and procedures, and departmental policies related to work performed.  Perform simple cement and masonry work; perform minor repairs and adjustments to equipment and tools.
 Operate a variety of vehicles and equipment in a safe and effective manner.  Assist in the training of others in the safe operation of tools and equipment.  Understand and follow oral and written instructions.
 Work safely and adhere to principles of safety when working near traffic, in confined spaces, in trenches, or in other environments.
 Perform accurate mathematical calculations.
 Maintain accurate records.
 Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
 Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Utility Worker I/II – Sewer: Equivalent to completion of the twelfth (12th) grade.

Experience:
 Utility Worker I- Sewer: One (1) year of experience performing a variety of maintenance, repair, construction, and equipment operation work.
 Utility Worker II - Sewer: Three (3) years of increasingly responsible experience performing a variety of maintenance, repair, construction, and equipment operation work in a municipal utility system or similar environment.

Licenses and Certifications:

 Utility Worker I - Sewer: Possession of a valid California Class C Driver’s License, to be maintained throughout employment.
 Utility Worker I - Sewer: Possession of, or successful acquisition within 12 months of appointment, a valid California Class A or B Driver’s License, with tanker endorsement, to be maintained throughout employment.
 Utility Worker I - Sewer: Possession of, or successful acquisition within twelve (12) months of appointment, a valid California Water Environmental Association (CWEA) Wastewater Collection System Maintenance Grade I (C-1) certification, to be maintained throughout employment.

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Utility Worker I/II - Sewer

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 Utility Worker II - Sewer: Possession of a valid California Class A or B Driver’s License, with tanker endorsement, to be maintained throughout employment.
 Utility Worker II - Sewer: Possession of a valid California Water Environmental Association (CWEA) Wastewater Collection System Maintenance Grade I (C-1) certification, to be maintained throughout employment.
 Utility Worker II - Sewer: Possession of, or successful acquisition within twelve (12) months of appointment, a valid California Water Environmental Association (CWEA) Wastewater Collection System Maintenance Grade II (C-2) certification, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp and make repetitive hand movement in the performance of daily duties; possible entry into confined spaces and the use of confined entry equipment, to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various City sites; and vision to inspect and operate equipment. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, which may include working on live electrical wires. Finger dexterity is needed to operate and repair tools and equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 60 pounds or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

Employees must wear and use the proper Personal Protective Equipment (PPE).

ENVIRONMENTAL CONDITIONS

Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, dust, and air contaminants. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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November 2022
FLSA: Non-Exempt

UTILITY WORKER I/II - WATER

DEFINITION

Under immediate (Utility Worker I - Water) or general (Utility Worker II - Water) supervision, performs a variety of duties involved in the maintenance, repair, installation, and construction of the water distribution pipeline system and associated areas; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate (Utility System Worker I - Water) to general (Utility System Worker II - Water) supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

Utility Worker I - Water: This is the entry-level classification in the Utility Worker - Water series. Initially under close supervision, incumbents learn and perform a variety of duties involved in the maintenance, repair, installation, and construction of the water distribution pipeline system and associated areas. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently.

Positions at this level usually perform most of the duties required of the positions at the Utility Worker II – Water level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Utility Worker II - Water: This is the fully qualified journey-level classification in the Utility Worker - Water series. Positions at this level are distinguished from the Utility Worker I – Water by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative.

Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Positions in the Utility Worker – Water class series are flexibly staffed; positions at the Utility Worker II – Water level are normally filled by advancement from the Utility Worker I – Water level; progression to the Utility Worker II - Water level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the Utility Worker II – Water level.

Positions at the Utility Worker I – Water level may perform some of these duties and responsibilities in a learning capacity.

 Installs, renews, and disconnects water services; repairs service leaks; installs and repairs mains, laterals, valves, and fittings; installs and repairs hydrants; reads, replaces, repairs, and rebuilds meters; turns on and off main line valves, hydrants, and fire service lines; installs tanker meters to hydrants; exercises valves and hydrants.

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Utility Worker I/II – Water

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 Participates in hydro-jetting excavation for the utilities division; safely excavates around underground utilities; repairs broken sewer lines; cleans, repairs, and services manholes, catch basins, and sewer lines; performs confined space entry as required.
 Raises vault lids and value caps; forms, pours, and finishes concrete around hydrants in alleys and sidewalks and around meter boxes; lays asphalt; installs and repairs fences and gates; installs shoring in ditches.
 Operates a variety of technical, hydraulic, pneumatic, or motorized equipment to maintain or operate utility systems.
 Paints piping, walks, building interiors and exteriors, gates, and other structures; performs welding, fabrication of pipelines, and pipefitting.
 Observes safety precautions regarding traffic control, confined space, trenching, excavating, and power equipment operation; sets up traffic control equipment; directs traffic in the street during construction processes.
 Drives vehicles to work sites and dumping areas; loads vehicles on trailers and hauls trailers to worksites; loads and unloads material and debris from dump trucks and pickup trucks.  Performs a variety of skilled and semi-skilled tasks in the construction, maintenance, and servicing of City water systems; performs maintenance and repair activities on water distribution system facilities; removes debris, and repairs and/or replaces damaged pipe.  Interprets and applies technical information from manuals, drawings, specifications, layouts, blueprints, and schematics; draws maps and records measurements.
 Removes concrete, sets forms, pours, and finishes concrete to repair curbs, gutters, driveways, and sidewalks.
 Removes asphalt and installs temporary asphalt concrete repairs; sprays emulsion.  Performs landscape duties at pump and reservoir sites.  Operates a variety of equipment and vehicles including pickup and dump trucks, tractors, trenchers, loaders, boom sprayers, back hoes, clamp truck, aerial towers and bucket trucks, sewer vactor truck, sewer flush truck, cement grinding, and air pressure equipment; assists with storm drain cleaning and maintenance; performs routine preventive maintenance on equipment and vehicles as assigned.  Utilizes oxygen and acetylene torch to heat up and/or cut piping for removal; solders copper plumbing; occasionally welds fire hydrants and water pipes.
 Utilizes an underground service locator to accurately mark existing potable and reclaimed water utilities.
 Prepares written and oral reports related to activities and incidents; performs computer data entry.  Assists other divisions and/or departments as directed.  Observes and complies with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Positions at the Utility Worker I – Water level may exercise some of these knowledge and abilities statements in a learning capacity.

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Utility Worker I/II – Water

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Knowledge of:

Ability to:

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Utility Worker I/II – Water

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Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Utility Worker I/II – Water: Equivalent to completion of the twelfth (12th) grade.

Experience:
 Utility Worker I- Water: One (1) year of experience performing construction and/or maintenance work with a public agency, utility district, or similar organization.  Utility Worker II - Water: Three (3) years of increasingly responsible experience performing construction and/or maintenance work with a public agency, utility district, or similar organization.

Licenses and Certifications:

 Utility Worker I - Water: Possession of a valid California Driver’s License, to be maintained throughout employment.
 Utility Worker I - Water: Possession of, or successful acquisition within 12 months of employment, a valid California Class A or B Driver’s License, to be maintained throughout employment.  Utility Worker I - Water: Possession of, or successful acquisition within twelve (12) months of appointment, a valid Grade I (D-1) Water Distribution Operator Certificate issued by the California State Water Resources Control Board, to be maintained throughout employment.  Utility Worker II - Water: Possession of a valid California Class A or B Driver’s License, to be maintained throughout employment.
 Utility Worker II - Water: Possession of a valid Grade I (D-1) Water Distribution Operator Certificate issued by the California State Water Resources Control Board, to be maintained throughout employment.
 Utility Worker II - Water: Possession of, or successful acquisition within twelve (12) months of appointment, a valid Grade II (D-2) Water Distribution Operator Certificate issued by the California State Water Resources Control Board, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp, and make repetitive hand movement in the performance of daily duties; possible entry into confined spaces and the use of confined entry equipment, to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various City sites; and vision to inspect and operate equipment. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, which may include working on live electrical wires. Finger dexterity is needed to operate and repair tools and equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

Employees must wear and use the proper Personal Protective Equipment (PPE).

ENVIRONMENTAL CONDITIONS

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November 2022
FLSA: Non-Exempt

UTILITY WORKER TRAINEE - SEWER

DEFINITION

Under immediate supervision, performs a variety of skilled, semi-skilled, and unskilled tasks in the construction, maintenance, and servicing of City sewer and storm drain collection systems; operates a variety of light to heavy duty power-driven equipment as assigned; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This is the trainee-level classification in the Utility Worker - Sewer series. Initially under close supervision, incumbents learn and perform routine technical duties in support of the City’s sewer and storm drain collection systems.

This training classification is limited to six (6) months. Employees may have only limited or no directly related work experience and are required to begin the work toward obtaining certifications required for the Utility Worker I/II – Sewer classification within this six (6) month trainee period, as well as demonstrate satisfactory performance, to promote to the classification of Utility Worker I - Sewer.

Positions perform these duties and responsibilities in a training capacity.

 Performs a variety of skilled, semi-skilled, and unskilled tasks in the construction, maintenance, and servicing of City sewer and storm drain collection systems; performs maintenance and repair activities on sewer and storm drain collection system facilities; flushes sewer mains, removes debris, and repairs and/or replaces damaged pipe.
 Interprets and applies technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
 Removes concrete, sets forms, and pours and finishes concrete to repair curbs, gutters, driveways, and sidewalks; removes asphalt and installs temporary asphalt for repairs; sprays emulsion.  Answers emergency calls from the public and other agencies; responds to sanitary sewer overflow emergency calls and sewer back-up customer calls; takes appropriate action which may include placing traffic control measures, sandbags, and providing necessary notifications.  Operates a variety of equipment and vehicles including pickup and dump trucks, tractors, trenchers, loaders, boom sprayers, back hoes, clamp truck, aerial towers and bucket trucks, sewer vactor truck, sewer flush truck, cement grinding, air pressure, and other maintenance equipment; assists with storm drain cleaning and maintenance; performs routine preventive maintenance on equipment and vehicles.  Participates in the control of traffic; sets up traffic safety control devices, cones, and barricades as necessary; directs traffic at the work site, as required.  Prepares written and oral reports related to activities and incidents; performs computer data entry.

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Utility Worker Trainee - Sewer

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 Assists other divisions and/or departments, as directed.  Observes and complies with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Positions exercise these knowledge and abilities statements in a training capacity.

Knowledge of:

Ability to:

 Perform semi-skilled and skilled maintenance, construction, and repair work in the area of work assigned.
 Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
 Understand, interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, regulations, policies and procedures, and departmental policies related to work performed.  Perform simple cement and masonry work; perform minor repairs and adjustments to equipment and tools.
 Operate a variety of vehicles and equipment in a safe and effective manner.  Assist in the training of others in the safe operation of tools and equipment.  Understand and follow oral and written instructions.
 Work safely and adhere to principles of safety when working near traffic, in confined spaces, in trenches, or in other environments.
 Perform accurate mathematical calculations.
 Maintain accurate records.
 Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
 Organize work, set priorities, meet critical deadlines, and follow-up on assignments.

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Utility Worker Trainee - Sewer

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 Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to completion of the twelfth (12th) grade.

Experience:
 Exposure and/or experience performing a variety of maintenance, repair, construction, and equipment operation work.

Licenses and Certifications:

 Possession of a valid California Driver’s License, to be maintained throughout employment.

PHYSICAL DEMANDS

Employees must wear and use the proper Personal Protective Equipment (PPE).

ENVIRONMENTAL CONDITIONS

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November 2022
FLSA: Non-Exempt

UTILITY WORKER TRAINEE - WATER

DEFINITION

Under immediate supervision, performs a variety of duties involved in the maintenance, repair, installation, and construction of the water distribution pipeline system and associated areas; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This is the trainee -level classification in the Utility Worker - Water series. Initially under close supervision, incumbents learn and perform a variety of duties involved in the maintenance, repair, installation, and construction of the water distribution pipeline system and associated areas.

This training classification is limited to six (6) months. Employees may have only limited or no directly related work experience and are required to begin the work toward obtaining certifications required for the Utility Worker I/II – Water classification within this six (6) month trainee period, as well as demonstrate satisfactory performance, to promote to the classification of Utility Worker I - Water.

Positions perform these duties and responsibilities in a training capacity.

 Installs, renews, and disconnects water and wastewater services; repairs service leaks; installs and repairs mains, laterals, valves, and fittings; installs and repairs hydrants; reads, replaces, repairs, and rebuilds meters; turns on and off main line valves, hydrants, and fire service lines; installs tanker meters to hydrants; exercises valves and hydrants.
 Participates in hydro-jetting excavation for the utilities division; safely excavates around underground utilities; repairs broken sewer lines; cleans, repairs, and services manholes, catch basins, and sewer lines; performs confined space entry as required.
 Raises vault lids and value caps; forms, pours, and finishes concrete around hydrants in alleys and sidewalks and around meter boxes; lays asphalt; installs and repairs fences and gates; installs shoring in ditches.
 Operates a variety of technical, hydraulic, pneumatic, or motorized equipment to maintain or operate utility systems.
 Monitors, analyzes, evaluates, and maintains mechanical operation of equipment used to produce, distribute, collect, or treat potable and recycled water and wastewater.  Cleans and maintains pump and reservoir sites; drains, washes down, and repairs facility coating; chlorinates wells and reservoirs.
 Paints piping, walks, building interiors and exteriors, gates, and other structures; performs welding, fabrication of pipelines, and pipefitting.

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Utility Worker Trainee – Water

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 Observes safety precautions regarding traffic control, confined space, trenching, excavating, and power equipment operation; sets up traffic control equipment; directs traffic in the street during construction processes.
 Drives vehicles to work sites and dumping areas; loads vehicles on trailers and hauls trailers to worksites; loads and unloads material and debris from dump trucks and pickup trucks.  Performs a variety of skilled and semi-skilled tasks in the construction, maintenance, and servicing of City water and storm drain collection systems; performs maintenance and repair activities on sewer and storm drain collection system facilities; flushes sewer mains, removes debris, and repairs and/or replaces damaged pipe.
 Interprets and applies technical information from manuals, drawings, specifications, layouts, blueprints, and schematics; draws maps and records measurements.
 Removes concrete, sets forms, pours, and finishes concrete to repair curbs, gutters, driveways, and sidewalks.
 Removes asphalt and installs temporary asphalt concrete repairs; sprays emulsion.  Performs landscape duties at pump and reservoir sites.  Answers emergency calls from the public and other agencies; responds to sanitary sewer overflow emergency calls and sewer back-up customer calls and takes appropriate action which may include placing traffic control measures, sandbags, and providing necessary notifications; maintains records and logs; completes reports, as necessary.
 Operates a variety of equipment and vehicles including pickup and dump trucks, tractors, trenchers, loaders, boom sprayers, back hoes, clamp truck, aerial towers and bucket trucks, sewer vactor truck, sewer flush truck, cement grinding, and air pressure equipment; assists with storm drain cleaning and maintenance; performs routine preventive maintenance on equipment and vehicles as assigned.  Utilizes oxygen and acetylene torch to heat up and/or cut piping for removal; solders copper plumbing; occasionally welds fire hydrants and water pipes.
 Utilizes an underground service locator to accurately mark existing potable and reclaimed water utilities.
 Prepares written and oral reports related to activities and incidents; performs computer data entry.  Assists other divisions and/or departments as directed.  Observes and complies with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Positions exercise these knowledge and abilities statements in a training capacity.

Knowledge of:

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Utility Worker Trainee – Water

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 Operational characteristics of specialized water and sewage production and distribution system maintenance and repair.
 Materials, methods, practices, and equipment used in water and sewer production and distribution systems.
 Materials, methods, practices, and equipment used in street maintenance and repair.  Proper placement of cones, barricades, and warning devices and directing traffic flow at job sites.  Safe driving principles and practices; traffic laws, ordinances, and rules involved in truck and heavy equipment operations.
 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language to effectively perform the work.  Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

 Perform semi-skilled and skilled maintenance, construction, and repair work in the area of work assigned.
 Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
 Understand, interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, regulations, policies and procedures, and departmental policies related to work performed.  Perform simple cement and masonry work; perform minor repairs and adjustments to equipment and tools.
 Operate a variety of vehicles and equipment in a safe and effective manner.  Assist in the training of others in the safe operation of tools and equipment.  Understand and follow oral and written instructions.
 Work safely and adhere to principles of safety when working near traffic, in confined spaces, in trenches, or in other environments.
 Perform accurate mathematical calculations.
 Maintain accurate records.
 Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
 Organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to completion of the twelfth (12th) grade.

Experience:
 Exposure and/or experience performing construction and/or maintenance work.

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Utility Worker Trainee – Water

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Licenses and Certifications:

 Possession of a valid California Driver’s License, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp, and make repetitive hand movement in the performance of daily duties; possible entry into confined spaces and the use of confined entry equipment, to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various City sites; and vision to inspect and operate equipment. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, which may include working on live electrical wires. Finger dexterity is needed to operate and repair tools and equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

Employees must wear and use the proper Personal Protective Equipment (PPE).

ENVIRONMENTAL CONDITIONS

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November 2022
FLSA: Non-Exempt

WAREHOUSE AND INVENTORY TECHNICIAN

DEFINITION

Under general supervision, performs a variety of storekeeping activities, including the receipt, inventory, storage, and issuance of stock related to automotive fleets, fuel, streets, operations, and utilities; initiates purchase orders and purchase requisition orders; purchases, receives, stores, distributes, and maintains an adequate inventory of materials, supplies, parts, tools, and equipment; ensures proper accounting and record keeping; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This journey level classification is responsible for independently performing a full range of storekeeping activities. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

 Performs a variety of storekeeping activities, including the receipt, inventory, storage, and issuance of stock related to automotive fleets, fuel, streets, operations and utilities; initiates purchase orders and purchase requisition orders; purchases, receives, stores, distributes, and maintains an adequate inventory of materials, supplies, parts, tools, and equipment; ensures proper accounting and record keeping.
 Prepares or assists in the preparation of purchase orders; charges purchases to and monitors various account budgets; receives and fills requisitions for specialized orders; processes invoices for inventory control in the City’s software program; maintains receiving and accounting records; resolves accounting and receiving discrepancies; maintains the automatic inventory system.  Receives incoming shipments and deliveries; arranges and coordinates delivery of purchased supplies and materials; inspects materials, supplies, and equipment for quality, quantity, and correctness.  Unloads pallets and bulk materials using a forklift; verifies and checks items received against purchase orders and catalogs manufacturer model numbers; returns defective or warranty related materials to vendor.
 Notifies appropriate parties of shipment arrival; arranges for delivery to appropriate offices.  Maintains cleanliness, security, and safety within stores area; reports needed repairs to appropriate personnel.
 Keeps and maintains organized inventory of parts and materials; keeps abreast of new materials and product lines within the industry.

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Warehouse and Inventory Technician

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 Conducts research to establish the best and most cost-effective source of supplies; develops specifications and bids.
 Maintains vendor lists, supply catalogs, and related records; serves as a liaison between mechanics and vendors; negotiates prices; prepares special and routine reports as needed.  Coordinates and participates in the annual physical audit/count for fleet, operations, street, and utility division inventory and supplies.
 Enters, retrieves, prints, and generates vehicle, equipment, and work order reports from computer information system; maintains equipment maintenance records.  Picks-ups and delivers vehicles as necessary; picks-up parts and supplies as required.  Tracks fuel usage and delivery; determines current fuel prices per gallon based on data from the City’s automated system; prepares and submits a variety of mandated fuel related report to regulatory agencies; pays fuel usage taxes; maintains the City’s fuel system.  Files smog certificates in preparation of the annual audit by the California Department of Consumer affairs; determines and inputs units requiring smog checks into the City’s system.  Implements annual vapor recovery testing and certification required by Southern California Air Quality Management District; coordinates annual underground storage tank monitoring system and testing certification, as required.
 Produces a variety of fleet maintenance reports; inputs new vehicles into the City’s system; monitors and updates information to ensure staff performs preventive maintenance on City units; prepares reports for the Police Department to send to the Department of Motor Vehicles; renews license plates for undercover units.
 Orders uniforms for City employees; updates employee uniforms when needed.  Complies with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Practices and principles of public agency purchasing, including competitive bidding procedures.  Materials, supplies, equipment, and tools used in all City services.  Methods and techniques of stock and inventory control, including requisitioning, receiving, storing, and distributing.
 Methods and techniques for developing and evaluating specifications.  Underground storage tank monitoring and testing systems.  California smog check, air quality, and motor vehicle rules and regulations.  Inventory control including automated inventory control programs.  Applicable federal, state, and local laws, codes, and regulations, including the City’s Purchasing Ordinance.
 Methods and techniques of scheduling work assignments.  Methods and techniques for record keeping and report preparation and writing.  Occupational hazards and standard safety practices.
 The automotive industry including automotive and diesel mechanics.  Fleet shop operations.
 City and mandated safety rules, regulations, and protocols.

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Warehouse and Inventory Technician

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 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.  The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

 Read and interpret purchase requisitions and specifications.  Analyze bids for consistency with specification requirements.  Evaluate quality and price of products to judge suitability.  Maintain accurate inventories and related records.
 Recognize automotive parts.
 Inspect and issue supplies, fuel, and equipment.
 Evaluate quality and price of automotive products in making purchasing decisions.  Initiate, plan, coordinate, and conduct a physical inventory.  Perform mathematical calculations quickly and accurately,  Interpret, explain, and apply applicable laws, codes, and regulations.  Read, interpret, and record data, information, and documents accurately.  Make sound decisions within established guidelines.
 Follow written and oral directions.
 Observe safety principles and work in a safe manner.
 Operate a forklift.
 Use written and oral communication skills.
 Analyze and solve problems.
 Effectively work with interruptions.
 Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to completion of the twelfth (12th) grade, supplemented by specialized training in purchasing principles and practices.

Experience:
 Three (3) years of increasingly responsible experience in purchasing, warehousing, and storekeeping related to automotive fleets.

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Warehouse and Inventory Technician

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Licenses and Certifications:

 Possession of a valid Commercial Class “A” or Class “B” California Driver’s License, to be maintained throughout employment.
 Possession of a valid Forklift Operator certification, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in a standard warehouse setting and work with and around a variety of equipment, parts, and inventory, to operate a motor vehicle and forklift; strength, stamina, and mobility to perform medium physical work; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves walking and working on slippery surfaces. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator. Positions in this classification bend, stoop, kneel, reach, and climb to perform work. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 50 pounds on average and heavier weights with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS

Employees primarily work in the warehouse and are exposed to loud noise levels, vibration, chemicals, dust, mechanical hazards, and moving objects or other vehicles. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures.

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November 2022
FLSA: Non-Exempt

WATER METER TECHNICIAN

DEFINITION

Under general supervision, reads water meters and records consumption; identifies water meter equipment problems; performs water meter maintenance; responds to customer requests; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This is a fully qualified journey-level classification responsible for independently performing meter reading and associated duties in support of the Water Division. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Water Meter Technician in that the latter performs the more complex work assigned to the series, has a more specialized knowledge of automated metering equipment, and/or provides technical and functional direction over lower-level staff.

 Reads residential, commercial, and industrial water meters using computerized meter reading device; records readings; reviews meter readings to ensure consistency and proper meter registering; reports unusual high or low readings to supervisor.
 Responds to and resolves customer requests, complaints, and inquiries; re-reads meters, as necessary.
 Connects and disconnects water services as required.
 Checks water mains for leaks; repairs meter related leaks including but not limited to digging out roots and vegetation in meter boxes and surrounding areas; replaces water meters, boxes, lids, and coverings; notifies customers as appropriate.
 Inputs and extracts information utilizing various computer programs.  Prepares a variety of operational reports related to water meter reading activities.  Operates and maintains City vehicles in a safe and appropriate manner.  Assists with routing of new accounts.
 Assists other Public Works sections, as required.
 Observes and complies with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

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Water Meter Technician

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QUALIFICATIONS

Knowledge of:

 Occupational hazards and standard safety practices necessary in meter reading.  Operational characteristics of water meters and auxiliary equipment.  Laws, regulations, policies, and procedures associated with meter reading.  Basic mathematical principles.
 Office administration practices and procedures.
 City and department policies, protocols, safety rules and regulations, and safe driving principles and practices.
 Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

 Operate a variety of tools and equipment used in working with water meters and auxiliary equipment.  Navigate effectively through the City with an understanding of geography and street locations.  Read and record numbers with speed and accuracy.
 Meet and deal tactfully and effectively with a variety of individuals including property owners and contractors; respond to requests and inquiries from the general public.  Prepare clear, accurate, and concise records and reports.  Interpret, apply, explain, and reach sound decisions in accordance with laws, regulations, policies, and procedures.
 Use tact and discretion in dealing with sensitive situations and concerned people and customers.  Perform accurate mathematical computations.
 Understand and follow written and oral instructions.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to completion of the twelfth (12th) grade.

Experience:
 One (1) year of meter reading or related experience.

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Water Meter Technician

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Licenses and Certifications:

 Possession of a valid California Driver’s License, to be maintained throughout employment.  Possession of, or successful acquisition within 12 months of employment, a valid Grade I (D-1) Water Distribution Certificate issued by the State of California, to be maintained throughout employment.

PHYSICAL DEMANDS

The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards.

Finger dexterity is needed to operate and repair tools and equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 30 pounds or heavier weights of up to 100 pounds, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS

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November 2022
FLSA: Non-Exempt

WATER TREATMENT OPERATOR I/II

DEFINITION

Under immediate (Water Treatment Operator I) or general (Water Treatment Operator II) supervision, performs a wide variety of semi-skilled and skilled tasks involved in the monitoring, regulation, maintenance, and operation of the City’s potable water treatment plants, transmission, and distribution equipment and facilities; tests and monitors water quality to ensure compliance with City and regulatory requirements; operates and maintains plant equipment including pumps, motors, valves, chemical feed systems, and filters to maintain adequate production and reserves; performs general and preventative maintenance; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate (Water Treatment Operator I) to general Water Treatment Operator II) supervision from assigned supervisory and/or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This is the fully qualified journey-level classification in the Water Treatment Operator series responsible for performing technical duties in support of the City’s water treatment plant operations. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

Water Treatment Operator I: This is the entry-level classification in the Water Treatment Operator series.

Initially under close supervision, incumbents learn and perform a variety of duties in support of the City’s water treatment plant operations. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Water Treatment Operator II level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.

Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Water Treatment Operator II: This is the fully qualified journey-level classification in the Water Treatment Operator series. Positions at this level are distinguished from the Water Treatment Operator I level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Positions in the Water Treatment Operator class series are flexibly staffed; positions at the Water Treatment Operator II level are normally filled by advancement from the Water Treatment Operator I level; progression to the Water Treatment Operator II level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the Water Treatment Operator II level.

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Water Treatment Operator I/II

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Positions at the Water Treatment Operator I level may perform some of these duties and responsibilities in a learning capacity.

 Operates and maintains the City’s water treatment plants utilizing supervisory data acquisition and control (SCADA) system; interprets gauges, meters, charts, and graphs; operates pumps, valves, motors, and related equipment; controls flows through the plant by calculating, forecasting needs, and adjusting flow rates to ensure adequate water supply to meet normal and emergency consumer demands.
 Monitors operations and ensures compliance with related federal, state, and local regulatory requirements, policies, and standards.
 Operates, calibrates, programs, and repairs various instruments, analyzers, charts, gauges, chemical feeders, pumps, and general mechanical equipment; troubleshoots issues and problems with instruments.
 Monitors water quality by making operational adjustments to the treatment system and computing chemical dosages and adjusting chemical feed machines in compliance with water quality standards and regulatory requirements.
 Collects samples from various locations in the plant and related facilities; performs routine chemical and bacteriological tests; records test results.
 Calculates and adjusts chemical dosages based on test results, plant flows, and plant performance; maintains predetermined water quality parameters.
 Controls filter operations including observing and adjusting filter rate of flow controllers to maintain proper rate of filtration in relation to flow; places filters in and out of service as needed.  Collects and records data following established procedures; organizes and maintains accurate and detailed databases, files, and records.
 Summarizes data and prepares production reports and related documents.  Researches, analyzes, and makes alternative recommendations to improve the efficiency, operations, and safety of City water production and storage facilities.  Safely handles, transports, and monitors chemicals such as chlorine, sodium hypochlorite, sodium bisulfate, and other chemicals and compounds used in water production, filtration, and storage; maintains accurate records of chemicals used.
 Performs and applies water mathematical calculations to determine dosages, feed rates, flows, pressures, volumes, and areas.
 Monitors, inspects, and ensures safe plant conditions and working environment and the security of water treatment plant facilities; monitors transmission and distribution systems; communicates with and advises other division staff of potential problems and/or alarms.  Monitors treatment facilities for maintenance and repair needs; troubleshoots issues; cleans, repairs, and maintains facilities and equipment including but not limited to pumps, valves, motors, mixers, and wires; notifies supervisor or submits work orders as needed.

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Water Treatment Operator I/II

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 Maintains groundwater levels in the Pomona Valley spreading grounds by capturing and spreading stormwater, storing local and imported water underground, and managing the groundwater basin in coordination with other water agencies.
 Instructs and provides training to new and/or lower-level operators on work procedures; ensures safety procedures are followed; attends and participates in meetings, trainings, and exercises.  Observes and complies with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Positions at the Water Treatment Operator I level may perform some of these duties and responsibilities in a learning capacity.

Knowledge of:

 Principles, practices, methods, and equipment used in the operation and maintenance of water treatment plants and related facilities.
 Operational characteristics of water treatment systems and facilities.  Hydraulic and plumbing principles.
 Principles, operational characteristics, and use of SCADA to monitor and control water treatment plant and facilities.
 Basic principles, practices, techniques, equipment, and materials required for the standard chemical and bacteriological tests.
 Methods and equipment used in collecting and preserving samples.  Operational characteristics of hand and power tools utilized in routine plant maintenance.  Occupational hazards and standard safety procedures related to the work.  Mathematics and basic statistical techniques.
 Principles and procedures of recordkeeping and report preparation.  Applicable federal, state, and local laws, rules, regulations, ordinances, and procedures relevant to assigned area of responsibility.
 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

 Operate and monitor water treatment plant and related facilities using SCADA.  Maintain safe and reliable water supply for customers.  Read, interpret, and record data accurately.
 Calibrate, troubleshoot, and perform basic maintenance on plant systems and equipment.  Compile, analyze system requirements, and evaluate operational data and information, recognize unusual, inefficient, and/or dangerous operating conditions, and take appropriate action.  Collect samples and perform basic chemical and bacteriological tests.  Read, understand, and interpret technical documents related to the area of assignment.  Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.

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Water Treatment Operator I/II

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 Troubleshoot and repair mechanical and operational problems.  Recognize and properly remedy unusual and dangerous work situations.  Observe safety principles and work in a safe manner.
 Research and recommend new technology, regulations, and procedures.  Remain knowledgeable of best practices and procedures and water industry standards.  Operate SCADA controls and correct faults and alarms.  Safely and effectively use, operate, and maintain equipment, instruments, tools, and vehicles used in performing assigned duties.
 Prepare clear and concise reports and other written materials.  Make accurate arithmetic and statistical calculations.  Establish and maintain a variety of filing, recordkeeping, and tracking systems.  Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Water Treatment Operator I/II: Equivalent to completion of the twelfth (12th) grade.

Experience:
 Water Treatment Operator I: One (1) year of experience in water treatment and/or distribution.  Water Treatment Operator II: Three (3) years of increasingly responsible experience performing water treatment and/or distribution work.

Licenses and Certifications:

 Water Treatment Operator I/II: Possession of a valid California Class A or B Driver’s License, to be maintained throughout employment.
 Water Treatment Operator I/II: Possession of, or successful acquisition within twelve (12) months of a valid California Commercial Driver’s License with HazMat endorsement, to be maintained throughout employment.
 Water Treatment Operator I: Possession of a valid Grade I (T-1) Water Treatment Operator Certificate issued by the California State Water Resources Control Board, to be maintained throughout employment.
 Water Treatment Operator I: Possession of a valid Grade I (D-1) Water Distribution Operator Certificate issued by the California State Water Resources Control Board, to be maintained throughout employment.
 Water Treatment Operator II: Possession of a valid Grade II (T-2) Water Treatment Operator Certificate issued by the California State Water Resources Control Board, to be maintained throughout employment.

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Water Treatment Operator I/II

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 Water Treatment Operator II: Possession of a valid Grade II (D-2) Water Distribution Operator Certificate issued by the California State Water Resources Control Board, to be maintained throughout employment.
 Water Treatment Operator I/II: Possession of, or successful acquisition within twelve (12) months of appointment, an Occupational Safety and Health Administration (OSHA) compliant Hazardous Waste Operations and Emergency Response (HAZWOPER) confined space entry, Self-Contained Breathing Apparatus (SCBA), Cardiopulmonary Resuscitation (CPR), and First Aid certificates, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in a water treatment plant; strength, stamina, and mobility to perform medium to heavy physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp and make repetitive hand movement in the performance of daily duties; to enter into confined spaces and use confined entry equipment, to climb and descend ladders to operate varied hand and power tools, and to operate a motor vehicle and visit various City sites; color vision to detect shades of color and vision to see alarms and to read printed materials and a computer screen. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to operate and repair tools and equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

Must also possess mobility to work in a standard office setting and use standard office equipment, including a computer or keyboard; ability to use a mobile device or handheld communication device; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

ENVIRONMENTAL CONDITIONS

Employees work primarily in a plant environment and are exposed to loud noise levels, controlled temperature conditions, chemicals, mechanical and/or electrical hazards, hazardous physical substances, fumes, dust, air contaminants, and unpleasant odors. Employees may also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, dust, and air contaminants. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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November 2022
FLSA: Exempt

RECREATION AND COMMUNITY SERVICES MANAGER

DEFINITION

Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations of the Recreation and Community Services Division, including recreation and leisure programs and services, special events, parks, and related facility operations; acts as liaison for the City with a variety of private, public, and community organizations; manages the effective use of division resources to improve organizational productivity and customer service; provides complex and responsible support to the Assistant City Manager in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Assistant City Manager. Exercises direct supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.

CLASS CHARACTERISTICS

This is a management classification responsible for planning, organizing, and managing the staff, operations, and activities of the Recreation and Community Services Division. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision- making responsibilities, which include division budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to community recreation and leisure programs and services. Incumbents serve as a professional- level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

 Plans, manages, and oversees the daily functions, operations, and activities of the Recreation and Community Services Division, including recreation and leisure programs, community services, and activities, park and facility operations, and community and special events.  Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within division policy, appropriate service and staffing levels; recommends and administers policies and procedures.
 Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.  Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.  Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.

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Recreation and Community Services Manager

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 Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality.  Manages the planning, development, administration, and evaluation of comprehensive recreation programs and services; plans and executes strategic marketing plans and activities to promote the City’s recreational services and programs; oversees the preparation of flyers, press releases, brochures, and other promotional materials.
 Assists in the design and development of new facilities, parks, programs, and services, and improvements to existing facilities, parks, programs, and services, including capital projects; partners with other City staff, outside agencies, and community and volunteer groups to maximize the effectiveness of division programs.
 Researches trends, community demographics, and recreational interests and needs through a variety of methods including but not limited to community consultations, surveys, and focus groups; analyzes and interprets data to formulate recommendations and strategic plans.  Researches, evaluates, and recommends federal, state, and local grant funding opportunities related to division programs, projects, and services; prepares grant applications including scope of work, budgets, and schedules; evaluates and recommends projects based on grant eligibility requirements and funding obligations.
 Determines equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner.
 Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards.  Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate.  Consults, collaborates with, provides advisory support for, and acts as liaison to other departments, commissions, governmental agencies, strategic partners, citizen committees, and other community- based associations and stakeholders to facilitate partnerships and program development and enhance recreational and leisure services related to assigned area of responsibility.  Attends and participates in professional group meetings; stays abreast of new trends and innovations in recreation and community services; researches emerging products and enhancements and their applicability to City needs.
 Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
 Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.  Directs the establishment and maintenance of working and official division files.  Ensures staff compliance with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

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Recreation and Community Services Manager

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 Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management.
 Principles and practices of budget development and administration.  Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.  Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
 Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
 Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.  Principles and practices of contract administration and management.  Modern and complex principles, practices, and techniques of parks, recreation, and leisure services activities, administration, organization, and operation.  Principles, practices, and service delivery needs related to recreation program development and implementation, facility rentals, classes, and community events.  Recreational, cultural, age-specific, and social needs of the community.  Community involvement methods and practices.
 Principles and practices of project management and oversight.  Methods and techniques of developing technical and administrative reports and business correspondence.
 Research and survey techniques including data collection methodologies and statistical analysis.  Effective communication techniques in working with the media, the public, community groups, and non-profit organizations.
 Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.  Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
 Methods and techniques of preparing technical and administrative reports, and general business correspondence.
 City and mandated safety rules, regulations, and protocols.  Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.  The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

 Plan, organize, oversee, and manage the Recreation and Community Services Division staff and operations.
 Develop and implement goals, objectives, practices, policies, procedures, and work standards.  Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
 Provide administrative, management, and professional leadership for the division.  Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.

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Recreation and Community Services Manager

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 Evaluate and develop improvements in operations, procedures, policies, or methods.  Establish long, intermediate and short-range plans, goals, and objectives which effectively prioritize and address City and community needs related to recreation and leisure.  Plan, coordinate, and promote large-scale community-wide events.  Elicit community and organizational support for recreation programs.  Respond to complaints or inquiries from citizens, staff, and outside organizations.  Seek, develop, implement, and manage a variety of grants and grant-funded activities.  Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.  Research, analyze, and evaluate new service delivery methods, procedures, and techniques.  Analyze, interpret, summarize, and present technical information and data in an effective manner.  Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
 Effectively represent the division and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
 Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.  Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to a bachelor’s degree from an accredited college or university with major coursework in recreation, leisure studies, public or business administration, or a related field.

Experience:
 Six (6) years of increasingly responsible experience in the management or administration of multiple recreation and community service programs, of which three (3) years should be in a management or supervisory capacity.

Licenses and Certifications:

 Possession of a valid California Driver’s License, to be maintained throughout employment.

PHYSICAL DEMANDS

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Recreation and Community Services Manager

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stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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November 2022
FLSA: Non-Exempt

RECREATION AND COMMUNITY SERVICES SUPERVISOR

DEFINITION

Under general direction, plans, schedules, assigns, reviews, and supervises the work of staff responsible for providing a variety of recreational and community programs, services, and activities, including youth programs, sports, senior programs, community events, and recreation facilities; performs a variety of technical tasks and professional recreation and community service work relative to the assigned area of responsibility; develops, delivers, and coordinates program activities and services and ensure facilities and parks are operated and maintained safely and effectively; provides professional support to the Recreation and Community Services Manager; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Recreation and Community Services Manager. Exercises direct supervision over professional and technical staff.

CLASS CHARACTERISTICS

This is the full supervisory-level class in the community services series that exercises independent judgment on diverse and specialized recreational programming, community service, and park and facility operations activities with accountability and ongoing decision-making responsibilities associated with the work.

Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.

 Plans, organizes, assigns, supervises, and reviews the work of assigned staff in one or more recreation and community facilities, parks, programs, community services, and activities, including youth programs and sports, senior programs, and community events; administers multiple recreation and community programs and community events.
 Implements goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; researches, recommends, and implements policies and procedures, including standard operating procedures for assigned facilities.
 Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
 Determines and recommends equipment, materials, and staffing needs for assigned facilities, parks, projects, and programs; participates in the annual budget preparation; prepares detailed cost estimates with appropriate justifications, as required.
 Develops, plans, supervises, implements, and evaluates one or more recreation programs, activities, and/or systems at one or multiple sites; establishes schedules and methods for providing community and recreation services and events.
 Acts as a representative to educational institutions, community groups, private businesses, and others regarding questions, problems, concerns, and activities in the provision of recreation program operations, activities, and community services.

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Recreation and Community Services Supervisor

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 Supervises and oversees the effectiveness of the recreation program operations, activities, facility and park maintenance, and community services and events and recommends improvements or modifications.
 Develops, monitors, and tracks sponsorships and partner opportunities; develops sponsorship proposals; maintains contacts and negotiates with vendors.  Coordinates assigned services and operations with other departments, divisions, and outside agencies; assumes responsibility for planning, organizing, and implementing large-scale community-wide events.  Evaluates community service and recreation needs and interests; prepares community surveys; analyzes data and recommends new recreation programs, program cessation, or improvements to meet community needs.
 Develops, maintains, and reviews staff, financial, and statistical reports related to grants, program participation and analysis, expenditures, and revenues.  Supervises the facility and park rental process and monitors the proper and safe use of program facilities and parks by the general public; ensures adherence to rules and ordinances; interprets and applies policies, procedures, laws, codes, and regulations; coordinates facility set-up, tear-down, and custodial and maintenance needs.
 Creates or supervises the creation of marketing materials for recreational programs and community services, including developing and preparing brochures, flyers, newsletters, and other materials; maintains and updates informational channels such as bulletin boards, websites, and social media as needed.
 Provides administrative support to the division, such as conducting research, performing special projects, developing reports, or compiling statistics.
 Maintains files, databases, and records related to recreation program activities; prepares a variety of written reports, memoranda, and correspondence.
 Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
 Ensures staff observe and comply with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.  Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
 Basic principles and practices of budget administration and monitoring.  Principles, practices, methods, and techniques of recreation and community service programming.  Principles, practices, and service delivery needs related to recreation program development and implementation, facility and park rentals, classes, and community events.  Procedures for planning, implementing, and maintaining a variety of recreation and leisure activities and programs through community participation.
 Recreational, cultural, age-specific, and social needs of the community.  Principles and practices of basic public relations and marketing techniques including the utilization of social media.

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 Recent and on-going developments, current literature, and sources of information related to community recreation and leisure programs and activities.
 Community organizations to source and partner in the provision of recreation and community programs and services.
 Applicable federal, state, and local laws, rules, regulations, ordinances, and procedures relevant to assigned area of responsibility.
 Principles and procedures of recordkeeping.
 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

 Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
 Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solutions.
 Develop, plan, coordinate, and implement a variety of recreational programs and facilities suited to the needs of the community.
 Recommend and administer program and project budgets.  Research, analyze, and evaluate new service delivery methods, procedures, and techniques.  Develop promotional materials and effectively market City recreation programs and services.  Analyze, interpret, summarize, and present technical information and data in an effective manner.  Effectively represent the division and City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.  Respond to complaints or inquiries from citizens, staff, and outside organizations.  Establish and maintain a variety of filing, recordkeeping, and tracking systems.  Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

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Recreation and Community Services Supervisor

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Education:
 Equivalent to a bachelor’s degree from an accredited college or university with major coursework in recreation, leisure management, public or business administration, or a related field.

Experience:
 Three (3) years of increasingly responsible experience in developing, planning, and implementing recreational programming and services, including one (1) year in a supervisory or lead capacity.

Licenses and Certifications:

 Possession of a valid California Driver’s License, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office and/or recreation facility setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in work areas and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS

Employees predominately work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents partially work in the field and may be exposed to blood and body fluids rendering assistance to recreation program participants and are required to wear appropriate attire for the recreation activity to which they are assigned.

Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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November 2022
FLSA: Non-Exempt

RECREATION COORDINATOR

DEFINITION

Under direction, plans, organizes, coordinates, and provides direction and oversight for one or more recreation programs and/or facilities; supervises and markets programs which may include: youth programs, senior programs, summer programs, special interest classes, and community events; operates recreation facilities and parks; provides administrative support and program assistance to the Recreation and Community Services Supervisor; fosters cooperative working relationships with various public and private groups; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the Recreation and Community Services Supervisor. Exercises direct supervision over part-time recreation program, facility, park, and event staff.

CLASS CHARACTERISTICS

This is the advanced journey level classification in the Recreation series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

 Plans, supervises, coordinates, reviews, and evaluates one or more recreation and community service programs, activities, and/or systems at one or multiple sites; establishes schedules and methods for providing community and recreation services; recommends improvements or modifications.  Supervises, coordinates, and participates in the day-to-day operations of one or more recreation and community service programs, events, and/or facilities, and parks.  Assists in the recruitment and selection of staff and provides recommendations; provides supervision, training, orientation, and guidance to assigned staff; prepares weekly and daily schedules; provides input and documentation for performance evaluations.
 Works with community groups and residents in the development and coordination of recreation programs or community services; oversees and coordinates scheduling of activities, services, and events.
 Analyzes trends in recreation programming and community interests; continuously monitors and evaluates the efficiency and effectiveness of program and service delivery methods, based on measurable outcomes; recommends and implements modification, as necessary.  Monitors contract agreements with service providers; assists with recruitment, hiring, training, and supervision of contract employees.
 Estimates costs of supplies and materials; orders supplies and materials for projects and activities; maintains records of purchase orders; assists in developing budget figures for specified areas; monitors expenditures and revenues.

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Recreation Coordinator

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 Researches available grants and makes recommendations to department management; drafts narrative for grant applications and ensures required supporting documentation is included; coordinates these efforts with other divisions and City departments, as necessary.  Plans, staffs, supervises, and implements assigned special events.  Acts as a representative to patrons and residents regarding questions, problems, concerns, and activities in the provision of recreation and community program operations, activities, and services.  Participates in ensuring compliance with relevant health, safety, permitting, and licensing laws and guidelines; maintains and updates all records required by federal, state, and local regulatory agencies including ensuring compliance for insurance and liability coverage.  Travels to assigned program sites to monitor program activities.  Monitors the proper and safe use of program facilities and parks by the general public; patrols recreational facilities and parks to ensure adherence to rules and ordinances; interprets and applies policies, procedures, laws, codes, and regulations; assists in education about the enforcement of rules and regulations.
 Creates marketing materials for recreational programs, community services, and events, including developing and preparing brochures, flyers, newsletters, and other materials; creates content and maintains and updates related websites and social media accounts.  Maintains accurate records of services and activities, including recreation schedules, program participation and analysis, revenues, expenditures, grants, contract programs, accidents, and vandalism.
 Observes and complies with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Principles, practices, and service delivery needs related to the program area(s) to which assigned.  Procedures for planning, implementing, and maintaining a variety of recreation and leisure activities and programs.
 Principles and practices of recreation program development, implementation, review, and evaluation.  Recreational, cultural, age-specific, and social needs of the community.  Principles and practices of program administration, including budgeting, purchasing, and basic supervision.
 Recreation facility and park management and oversight.  Industry standards and best practices related to assigned programs and facility operations.  Safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods.
 Applicable safety precautions and procedures related to the program area(s) and facilities to which assigned.
 Principles and practices of basic public relations and marketing techniques.  Best practices related to use of social media to outreach and market division programs and events.  Business arithmetic and statistical techniques.
 Methods of preparing, processing, and maintaining records, reports, forms, and other documents and correspondence.
 Principles and procedures of recordkeeping.
 Applicable federal, state, and local laws, rules, regulations, ordinances, and procedures relevant to assigned area of responsibility.

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Recreation Coordinator

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 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

 Plan, oversee, coordinate, review, and evaluate recreation and community service program operations and activities, as well as staff, contractors, and volunteers.  Plan and prepare recreation activity schedules, staffing schedules, reports, and other related program materials.
 Understand the organization and operation of recreation and community service programs, facilities, and parks necessary to assume assigned responsibilities.  Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
 Select and supervise staff; provide training and development opportunities; ensure work is performed effectively; and evaluate performance in an objective and positive manner.  Recommend and administer program and project budgets after approval.  Develop promotional materials and effectively market City recreation programs and community services.
 Handle medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR).  Make accurate business arithmetic and statistical computations.  Analyze, interpret, summarize, and present technical information and data in an effective manner.  Develop and maintain community partnerships.
 Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
 Establish and maintain a variety of filing, recordkeeping, and tracking systems.  Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to an associate degree from an accredited college or university with major coursework in recreation, leisure studies, public or business administration, or a related field.

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Recreation Coordinator

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Experience:
 Four (4) years of increasingly responsible experience in the development and/or delivery of recreation programs, community services, or activities.

Licenses and Certifications:

 Possession of a valid California Driver's License, to be maintained throughout employment.  Possession of, or successful acquisition within six (6) months from appointment, valid certifications in First Aid and cardiopulmonary resuscitation (CPR), to be maintained throughout employment.

PHYSICAL DEMANDS

ENVIRONMENTAL CONDITIONS

Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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November 2022
FLSA: Non-Exempt

RECREATION LEADER

DEFINITION

Under immediate supervision, performs a variety of clerical and customer service duties in support of division programs and facility operations, including opening and closing City facilities, cashiering, data entry, and recordkeeping; moves and arranges furniture and equipment to set up for classes, activities, and functions; prepares parks and provides staff support for scheduled activities, events, and general use; interacts with and provides basic information and assistance to the public; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from assigned supervisory and/or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This is an entry-level classification in the Recreation Division. Initially under close supervision, incumbents learn and perform routine duties in support of division programs, visitors, and park and facility operations.

As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently.

Positions at this level usually exercise limited independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

 Provides customer service and information about division programs, services, activities, and events to the public.
 Opens, sets up, takes down, and closes facilities for classes, public and private rentals, meetings, and special events; arranges furniture and equipment and ensures set up is in accordance with customer needs and requests.
 Welcomes patrons, visitors, and the community to City parks and facilities; conducts park and/or facility tours; provides information related to City parks, facilities, programs, services, and activities.  Assists groups using parks and facilities as requested; explains and enforces park and facility use policies, rules, and regulations.
 Monitors the proper and safe use of program facilities by the general public and ensures adherence to rules and policies.
 Provides staff support at special events, classes, and festivals.  Registers participants for programs, classes, and special events; receives program and reservation fees and requests and issues receipts.
 Removes trash in and around parks and buildings; performs cleaning and custodial duties of facility rooms, park shelters, tables, floors, and playground equipment.  Assists with leading and/or supervising established programs or recreational activities for children and

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Recreation Leader

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adults including indoor/outdoor games, sports, arts and crafts, special events, and other related activities, as directed.
 Follows maintenance schedule and performs cleaning, preventative maintenance, and maintenance and adjustments on equipment, facilities, and buildings, including replacing light bulbs and cleaning restrooms and furniture.
 Identifies and reports building maintenance needs to appropriate staff.  Maintains accurate schedule and records of work performed and materials and equipment used.  Observes and complies with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Recreation, leisure, and community programs, services, and activities.  Operations, services, and activities of the division.  Care and proper use of recreational facilities, equipment, and supplies.  Methods and techniques of maintaining the safety of parks, community centers, and recreational areas.  Basic safety precautions and procedures related to park and recreation program area(s) and facilities.  Basic cash handling techniques.
 Basic mathematics.
 Proper cleaning methods and the safe usage of cleaning materials, disinfectants, custodial tools, and equipment.
 Principles and procedures of recordkeeping.
 Applicable federal, state, and local laws, rules, regulations, ordinances, and procedures relevant to assigned area of responsibility.
 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

 Provide courteous assistance to patrons and the public.  Serve as a resource to the public on programs and services offered in City parks and recreation facilities.  Interpret and apply park and facility use policies and procedures.  Maintain facilities and equipment in a clean, safe, and secure manner.  Perform arithmetic computations accurately.
 Understand and follow oral and written instructions.
 Understand the organization and operation of the division’s programs, parks, and facilities necessary to assume assigned responsibilities.
 Monitor program participants on a continuous basis to ensure safety and well-being, discipline, and order.
 Maintain accurate logs, records, and basic written records of work performed.  Establish and maintain a variety of filing, recordkeeping, and tracking systems.  Organize work, set priorities, meet critical deadlines, and follow-up on assignments.

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Recreation Leader

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 Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to completion of the twelfth (12th) grade.

Experience:
 One (1) year of clerical, customer service, or custodial/janitorial experience involving public contact.

Licenses and Certifications:

PHYSICAL DEMANDS

When assigned to parks or outdoor facilities, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 20 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in parks and outdoor facilities and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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November 2022
FLSA: Non-Exempt

RECREATION SPECIALIST

DEFINITION

Under general supervision, provides support in conducting recreation activities in connection with a specific recreation or leisure program, service, activity, or function; leads, teaches, and conducts diversified recreation activities at various recreational facilities; continuously supervises and monitors participants to ensure their safety and well-being; performs a variety of clerical duties in support of program operations; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory and/or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This journey level classification is responsible for independently performing program support duties in support of the City’s recreation and leisure programs. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

➢ Leads, teaches, and conducts diversified recreation activities at various recreational facilities, including parks, schools, and the recreation center as well as large- and small-scale special events; provides customer service and information about division programs, services, activities, and events to the public. ➢ Guides and trains volunteers and support staff for events, classes, and programs. ➢ Supervises and schedules established programs of recreational activities for children and adults. ➢ Facilitates daily recreational and enrichment activities which include but are not limited to gam es, sports, art, music, and crafts for program participants. ➢ Assists with the preparation and operation of recreation/sports camps or other large programs and events; provides oversight and conducts classes/activities for program participants under the guidance and direction of senior program staff.
➢ Implements and monitors City procedures with respect to participant safety. ➢ Resolves program issues within established guidelines; suggests program improvements. ➢ Inspects program areas and equipment and recommends maintenance and repair as needed. ➢ Transports, issues, receives, and controls the use of recreational equipment and supplies; monitors equipment inventories and recommends procurement of items as needed. ➢ Performs general office duties, including basic cashiering, answering the telephone, greeting patrons, light typing, data entry, copying, and filing; prepares flyers, calendars, and other routine publicity; prepares routine reports of participation and activities. ➢ Assists in the encouragement of participation and good sportsmanship. ➢ Responds to patrons’ needs for assistance or information.

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Recreation Specialist

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➢ Maintains recreational facilities, storage sites, and other work areas in a clean and orderly condition, including securing equipment and materials at the close of the workday and performing basic custodial duties; assists with opening, closing, and securing buildings for events, as directed. ➢ Administers first aid and CPR, as necessary.
➢ Maintains accurate logs and records of work performed and materials and equipment used. ➢ Observes and complies with City and mandated safety rules, regulations, and protocols. ➢ Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

➢ Operations, services, and activities of assigned program. ➢ General office and business administrative practices. ➢ Methods and techniques of implementing program activities. ➢ Age-appropriate program content.
➢ Instructional methods and techniques.
➢ Care and proper use of recreational equipment and supplies. ➢ Principles and procedures of recordkeeping.
➢ Applicable federal, state, and local laws, rules, regulations, ordinances, and procedures relevant to assigned area of responsibility.
➢ City and mandated safety rules, regulations, and protocols. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

➢ Oversee the operations and activities of assigned program. ➢ Lead and conduct assigned program classes or activities. ➢ Interpret and apply facility use policies and procedures. ➢ Conduct age-appropriate activities.
➢ Monitor program participants on a continuous basis to ensure safety and well -being, discipline, and order.
➢ Provide courteous assistance to program participants, parents, patrons, and the general public. ➢ Maintain facilities and equipment in a clean, safe, and secure manner. ➢ Maintain accurate logs, records, and basic written records of work performed. ➢ Establish and maintain a variety of filing, recordkeeping, and tracking systems. ➢ Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

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Recreation Specialist

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➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
➢ Equivalent to completion of the twelfth (12th) grade.

Experience:
➢ One (1) year of experience facilitating a recreation or after-school program.

Licenses and Certifications:

➢ Possession of a valid California Driver's License, to be maintained throughout employment. ➢ Possession of, or successful acquisition within six (6) months from appointment, valid certifications in First Aid and cardiopulmonary resuscitation (CPR), to be maintained throughout employment.

PHYSICAL DEMANDS

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in parks and outdoor facilities and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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November 2022
FLSA: Non-Exempt

ADMINISTRATIVE ASSISTANT

DEFINITION

Under general supervision, performs routine to moderately difficult clerical, customer service, and secretarial functions; utilizes a variety of office software products; performs basic budgetary tracking and administrative assignments; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This journey level classification is responsible for independently performing a variety of routine to moderately difficult clerical, customer service, and secretarial functions. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

➢ Types, formats, edits, revises, proofreads, and prints reports, correspondence, memoranda, transmittal sheets, agreements, contracts, legal documents, ordinances, resolutions, technical charts and tables, and other specialized and technical materials; types from rough notes, drafts, dictation, modified standard formats and brief oral instructions; edits and revises materials; develops, revises, and maintains standardized and master documents; composes correspondence, reports, and informational materials; assists in designing and producing technical information handouts. ➢ Answers, screens, and refers visitors, e-mails, and telephone calls; calendars appointments; assists customers at a public counter and by telephone; responds to complaints from customers and the public, refers complaints to appropriate staff and/or takes or recommends action to resolve the complaint. ➢ Maintains departmental personnel files; prepares personnel documents; processes and distributes time sheets; maintains attendance and leave records.
➢ Copies, compiles, and distributes a variety of contracts, reports, and documents. ➢ Prepares and issues permits; collects and processes permit fees and purchase requisitions for payments. ➢ Applies a variety of database, spreadsheet, word processing, and graphics software programs and functions for departmental and division records and reports. ➢ Organizes and maintains databases and determines how information can be extracted for various department reports.
➢ Composes letters, correspondence, and reports for review by department managers and supervisors. ➢ Drafts legal notices; types and mails meeting notices to applicants, property owners, and other interested parties; drafts procedures and arranges for publication of legal notices; may maintain files of Certificates of Publication; may verify publication invoices.

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Administrative Assistant

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➢ Organizes and maintains department contracts, records, bid documents, proposals, and related information.
➢ Updates department online forms and track class registrations on website or internal software applications, as assigned.
➢ Assembles agenda packets and hearing case files as assigned; ensures all information is accurate and files are complete; drafts legal notices; types and mails meeting notices to applicants, property owners and other interested parties; drafts procedures and arranges for publication of legal notices; maintains files of Certificates of Publication; and verifies publication invoices. ➢ Complies with City and mandated safety rules, regulations, and protocols. ➢ Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

➢ Administrative principles and practices, including goal setting, time management, prioritization of tasks, and project management.
➢ City organization, ordinances, rules, policies, and procedures applicable to departmental operations. ➢ Office administration practices and procedures.
➢ Basic research methods and techniques.
➢ Database administration practices.
➢ City-wide as well as departmental and divisional administrative procedures, practices, and principles. ➢ Principles and practices of sound business communication. ➢ Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
➢ Rules and procedures governing the notice and conduct of public meetings. ➢ Record keeping, filing, purchasing, and accounting practices and procedures. ➢ Business arithmetic.
➢ Business letter writing and the standard format for reports and correspondence. ➢ Writing and editing skills, including proofreading, grammar checking, and formatting of memoranda, templates, policies, and procedures.
➢ Record retention and destruction policies and procedures. ➢ City and mandated safety rules, regulations and protocols. ➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. ➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

➢ Provide varied and responsible office administrative work requiring the use of tact and discretion. ➢ Enter and retrieve data from a computer system and prepare written materials with enough speed and accuracy to perform the work.
➢ Interpret, apply, explain, and reach sound decisions in accordance with laws, regulations, policies, and procedures.
➢ Organize and maintain office, specialized, and sensitive files. ➢ Maintain confidentiality and ensure discreet handling in all aspects of personnel or sensitive situations.

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Administrative Assistant

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➢ Make accurate arithmetic calculations.
➢ Compose correspondence and reports independently or from brief instructions. ➢ Understand and follow written and oral instructions.
➢ File and maintain automated and hardcopy records, logs, and inventories with accuracy. ➢ Prepare a variety of confidential documents.
➢ Prepare clear, accurate, and concise records and reports. ➢ Use tact and discretion in dealing with sensitive situations and concerned people and customers. ➢ Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
➢ Equivalent to completion of the twelfth (12th) grade.

Experience:
➢ Two (2) years of increasingly responsible office administrative, customer service, and/or secretarial experience.

Licenses and Certifications:

➢ Possession of a valid California Driver’s License, to be maintained throughout employment.

PHYSICAL DEMANDS

ENVIRONMENTAL CONDITIONS

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November 2022
FLSA: Non-Exempt

OFFICE ASSISTANT

DEFINITION

Under general supervision, performs a variety of office support activities within an assigned department or program; areas of responsibility include reception, word processing, data entry, record-keeping, and filing; provides information and assistance to patrons, City staff, and the general public; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory and/or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This journey level classification is responsible for independently performing clerical duties in support of an assigned department or program. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

 Performs a variety of office administrative duties to support operations, including word processing, data entry, record-keeping, and filing.
 Maintains and updates accurate and detailed records, verifies accuracy of information, and researches and resolves discrepancies; retrieves information from computer systems and databases.  Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to complaints and requests for information.  Within established guidelines, verifies and reviews forms and basic reports for completeness and conformance with established procedures.
 Prepares, copies, collates, and distributes a variety of documents; ensures proper filing of copies in departmental or central files.
 Types, formats, and proofreads a variety of routine reports, letters, documents, contracts, flyers, brochures, and memoranda; checks drafts for punctuation, spelling, and grammar; suggests corrections.  Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
 Compiles information and data for administrative and basic statistical reports; assembles reports, manuals, articles, announcements, and other informational materials.  Gathers, assembles, updates, and distributes a variety of department or City specific information, forms, records, and data.
 Monitors office and other related supplies; assists in preparing, processing, and tracking purchase requisitions for services and materials.
 Schedules meetings for department staff; sets up meeting rooms; prepares agendas and informational

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Office Assistant

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packets and takes and transcribes minutes of meetings, as directed.  Observes and complies with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Operations and services of assigned department or program.  City-wide and departmental policies and procedures related to assigned areas of responsibility.  General office business, administrative, and clerical practices.  Methods and techniques of compiling information and data.  Methods and techniques of preparing routine office and business correspondence.  Basic public agency administration.
 Business arithmetic.
 Basic purchasing practices and procedures.
 Principles and procedures of recordkeeping.
 Applicable federal, state, and local laws, rules, regulations, ordinances, and procedures relevant to assigned area of responsibility.
 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

 Respond to and effectively prioritize multiple phone calls and other requests for service.  Compose routine correspondence from brief instructions.  Receive, open, review, sort, date stamp, and distribute mail.  Prepare and type a variety of documents and forms such as correspondence, letters, and reports, using correct punctuation and grammar.
 Make accurate arithmetic computations.
 Organize, maintain, and update office database and records systems.  File materials alphabetically, chronologically, and numerically.  Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.  Organize and order supplies and materials for department or program activities.  Establish and maintain a variety of filing, recordkeeping, and tracking systems.  Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

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Office Assistant

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Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to completion of the twelfth (12th) grade.

Experience:
 One (1) year of responsible clerical office support experience.

Licenses and Certifications:

 None.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS

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November 2022
FLSA: Non-Exempt

SENIOR ADMINISTRATIVE ASSISTANT

DEFINITION

Under direction, provides complex and responsible administrative and secretarial support to departmental directors or multiple divisions, including office administration, research, calendaring, communications, budgeting, payroll, and management reporting functions; provides direction to assigned administrative support staff; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned supervisory or management personnel. Exercises technical and functional direction over and provides training to less experienced staff.

CLASS CHARACTERISTICS

This is the advanced journey level classification in the Administrative Assistant series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

 Organizes and administers information within specialized departmental spreadsheets and databases; interprets and utilizes data fields to research and prepare management reports.  Provides administrative support to department director by maintaining personal calendar, scheduling appointments and meetings, and arranging for travel or attendance at conferences, workshops, and professional associations.
 Coordinates communications between department head and other departments and divisions, interpersonally, by mail, and electronic mediums.
 Answers, screens, and refers telephone calls; calendars appointments; assists customers at a public counter and by telephone; responds to complaints from customers and the public, refers the complaint to appropriate staff, and takes or recommends actions to resolve the complaints.  Prepares/compiles budgetary worksheets and tracks accounts within department for review by department director and other parties; monitors assets; prepares purchase orders; coordinates budgetary process, purchase of office supplies, equipment, subscriptions, and other materials.  Composes, types, and edits a broad range of documents, including correspondence, staff reports, agenda reports, activity reports, audit documents, grant reports, and legislative and statutory correspondence.  Creates fliers, public announcements, website collateral, legal statements, and promotional information related to department events; participates in the coordination of special events or programs on behalf of department, as assigned.

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Senior Administrative Assistant

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 Reviews, sorts, and directs department mail to appropriate parties; initiates replies on behalf of department head given standing direction.
 Organizes, trains, supervises, and evaluates the work of office support personnel, as assigned; explains departmental procedures and policies.
 Collects data and prepares surveys as required; conducts miscellaneous studies and recommends actions.
 Prepares or administers departmental time and attendance sheets and reviews and verifies time and attendance adjustments; maintains departmental files.
 Administers contracts and requisitions for professional services, products, and a variety of other materials; oversees payments of invoices and claims; distributes petty cash as appropriate; prepares petty cash reconciliation forms; reconciles petty cash weekly.  Acts as staff liaison to commissions and committees by preparing agendas, taking minutes, researching items, and compiling, submitting, and relaying presentational materials to members, maintaining databases, and initiating contacts with other parties, as required; represents department on various boards and committees, as assigned.
 Complies with City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Principles of providing functional direction and training.  Administrative principles and practices, including goal setting, time management, prioritization of tasks, and project management.
 City organization, ordinances, rules, policies, and procedures applicable to departmental operations.  Office administration practices and procedures.
 Program administration practices.
 Research methods including those involving the use of department databases.  Database administration practices.
 City-wide as well as departmental and divisional administrative procedures, practices, and principles.  Principles and practices of sound business communication.  Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
 Rules and procedures governing the notice and conduct of public meetings.  Record keeping, filing, purchasing, and accounting practices and procedures.  Business arithmetic.
 Business letter writing and the standard format for reports and correspondence.  Writing and editing skills, including proofreading, grammar checking, and formatting of memoranda, templates, policies, and procedures.
 Record retention and destruction policies and procedures.  City and mandated safety rules, regulations, and protocols.  Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.  The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

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Senior Administrative Assistant

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 Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

 Plan, organize, and coordinate the work of assigned staff.  Provide varied and responsible office administrative work requiring the use of tact and discretion.  Enter and retrieve data from a computer system and prepare written materials with enough speed and accuracy to perform the work.
 Interpret, apply, explain, and reach sound decisions in accordance with laws, regulations, policies, and procedures.
 Organize and maintain office, specialized, and sensitive files.  Maintain confidentiality and ensure discreet handling in all aspects of personnel or sensitive situations.  Take minutes and provide administrative support to assigned commissions or committees.  Use written and oral communication skills.
 Read and interpret data.
 Use math and mathematical reasoning.
 Analyze and solve problems.
 Learn and apply new information.
 Perform highly detailed work on multiple, concurrent tasks.  Compose correspondence and reports independently or from brief instructions.  Understand and follow written and oral instructions.
 Prepare a variety of confidential documents.
 Prepare clear, accurate, and concise records and reports.  Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to completion of the twelfth (12th) grade, supplemented by education, training, and certification in office management, supervision, and the use of office software products.

Experience:
 Five (5) years of increasingly responsible administrative, accounting, customer support, and supervisory experience.

Licenses and Certifications:

 Possession of a valid California Driver’s License, to be maintained throughout employment.

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Senior Administrative Assistant

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PHYSICAL DEMANDS

ENVIRONMENTAL CONDITIONS

WORKING CONDITIONS

May be required to work evenings, weekends, holidays, and special events.

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S T A F F R E P O R T
I T E M N O . 10.G .

D A T E :J an uary 23 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : R O B E R T D. D A L Q U E S T, D E V E LO P M E N T S E R V I C E S D I R E C TO R

G I O V A N N I A R E L L A N O, R E H A B I L I TA T I O N P R O G R A M S

A D M I N I S TA TO R
S U B J E C T :A C C E P TA N C E O F T H E G R A N T R E V I E W C O M M I TT E E 'S

R E C O M M E N D A T I O N R E G A R D I N G E L I G I B L E P R O J E C T S F O R

C O M M U N I T Y D E V E LO P M E N T B LO C K G R A N T (C D B G ) F U N D I N G

T H R O U G H T H E C O M M E R C I A L R E H A B I L I TA T I O N P R O G R A M

R E C O M M E N D E D A C T I O N
I t i s recom m en d ed th at th e U p lan d C it y C ou ncil accep t th e G ran t Review C om m ittee’s recom m end ation relative to elig ib ility an d fun d ing for the follow in g C om m ercial Rehab ilitation P rog ram (“C R P ” or “P rog ram ”) p articip an ts: B arcuso S ocial C lub located at 15 1 N . S econ d Avenu e and Th e S u p rem e P late located at 1 10 E . 9th S treet.

G O A L S T A T E M E N T
Th e p rop osed ac ti on su p p orts t he C it y of U p l and ’s (“C it y”) g oal t o eli m i nat e b l ig h t an d p rom ote econ om ic d evelop m en t activities in H istoric D ow ntow n U p land (“D ow ntow n”).

B A C K G R O U N D
Th e C it y ad m in isters t he U.S . D ep artm en t of H ousin g an d U rb an D evelop m en t’s (“H U D ”) C om m u nity D evelop m ent B l ock G ran t (“C D B G ”) fu nd ed C om m erc ial Reh ab il it ati on P rog ram (C R P ). T h is P rog ram as si st s b u s in ess es l ocat ed i n D own town to m ake C ity ap p roved façad e im p rovem en ts t h at elim inate b li g h t, facilit ate com m erci al revit alizat ion , p res erve an d b eautify historical corrid ors an d u p g rad e the C ity’s D own town i m ag e. I n th is i m p roved D ow ntow n environ m en t, p rivate investm ent is encourag ed to exp and , creating m ore d ining , sh op p in g an d tou rism op p ort u n it ies w h ereb y i n c reas in g sal es tax reven u es , l ocal job s and p rovid ing a p leasan t walkin g exp erience for the com m un ity.

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Th e C R P fu nd s p rovi d e g rants u p t o $30 ,00 0 for C i ty ap p roved façad e im p rovem en ts . A n ad d ition al $1 0,0 00 m ay b e p rovid ed b y t he C i ty via a $1 to $1 m atc h i n g g ran t op t ion w hereb y th e C it y m atc h es every d ol lar c on t ri b u ted b y th e p rog ram p arti ci p an t ab ove the b ase g ran t of $3 0,0 00 for th e C i ty ap p roved façad e i m p rovem en t s w hich are con si st ent w it h th e H istoric D ow ntow n U p lan d S p ecific P l an an d com p at ib le with U p l and H eritag e h is toric p reservation g oals, as w ell as, ad d res si ng th e p ractical com m erci al need s of t h e ap p lican t's b usin ess. I n th e even t th at a b u il d i ng ’s com p on en t s t est p osi ti ve for th e p res enc e of lead b ased p ai n t or asb estos, as d eterm ined b y an in d ep end ent lead /asb est os testing firm , up to an ad d ition al $1 5,0 00 .00 m ay b e p rovid ed in P rog ram fun d s to offs et t h e costs of ab at em en t and /or m itig ation of th ose h azard s to b e d isturb ed b y the construction activity.

I S S U E S /A N A L Y S I S
O n D ec em b er 13 ,20 22 , the C R P ’s G ran t Review C om m i tt ee (“G R C ”) c om p ri sed of t he C ity M an ag er, F inan ce O fficer and D evelop m en t S ervices D irector reviewed and affirm ed elig ib ility to p arti ci p at e w i th th e P rog ram for th e follow in g p roject s an d recom m end s m axi m u m fu nd in g ap p rovals for:

P ro ject
N am e
Pro ject
A ddress
C R P
A m o unt
L ead/A sbesto s
A mo U nt
B arcuso S ocial C lub 15 1 N . S econ d Ave.$4 0,0 00 $15 ,00 0 T he S up rem e P late 11 0 E . 9 th S t.$4 0,0 00 $15 ,00 0 S u b -Totals:$8 0,0 00 $30 ,00 0
T O T A L C D B G A M O U N T :$110,000

A n el evati on of th e p rop osed façad e im p rovem en ts for B arcu so S ocial C l ub is at tac hed as E xhib it 1 . T h e p rop osed faç ad e im p rovem en ts for T he S u p rem e P late are p en d ing an d E xhib it 2 p rovi d es th e exi st in g s torefron t façad e for in form ational p u rp oses . T he p rojec ts h ave or w ill m eet th e P rog ram ’s elig ib ility criteria as follow s:

1. B u siness is located with in th e H istoric D ow ntow n P roject Targ et A rea*

2. B u siness is com m ercially zoned

3. B u siness conform s to the H istoric D own town Up lan d S p ecific P lan

4. E xisting b u s in ess m ai nt ain s an ac ti ve C i ty b usin ess licen se or n ew b u siness w il l ob tain a C ity b usin ess licen se p rior to O ccup ancy Perm it issu ance

5. E xecu tes a five-year p rop erty m ain ten ance coven ant w ith the C ity

*Targ et A rea:

N orthern B oun d ary – A rrow H ig hway
E astern B ou nd ary – 3rd Aven ue
S ou th ern B ou nd ary – A S treet
Western B oun d ary – E u clid Avenu e

O nce C i ty C ou ncil con firm s t he elig ib ility recom m en d at ion of t h e G R C to all ow t he C R P ap p lican ts to p arti ci p at e in t h e p rog ram at t h ei r resp ecti ve (n ot-to-exceed ) fu n d i n g lim it s, b id d ocum ents will b e p rep ared b y S taff an d the p rojects p laced out for inform al com p etitive p rocu rem ent b y th e p rog ram ap p li can t. T he p rog ram ap p l ic an t is req uired to su b m it a m inim u m of th ree q ualified b i d s to S taff wh ere th e lowest, m ost-resp on sive b id d er is aw ard ed th e con st ru ct ion c on t rac t. T he lowest, m ost-resp onsive b id d er i s d efi n ed as t he lowest b id d in g c on t rac tor t h at m ain tai n s a g ood stan d ing C al iforn i a c on t rac tor l icense, p rovid es p roof of g en eral liab ilit y an d workers c om p en s ati on insurance, reg i st ers th eir D u n s and B rad street (D U N S ) nu m b er w ith t h e U.S. S yst em for Aw ard M an ag em ent an d ob tai ns a U ni q u e E n tity I d entification n u m b er, is reg ist ered with th e C ali forn ia D ep artm ent of I n d u s trial Rel ati ons as a p u b lic works con tract or, as w ell as m eets al l fed eral lab or com p l ian ce an d S tat e p revailin g w ag e d ocu m en tation req uirem ents of the p rog ram .

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E N V I R O N M E N T A L D E T E R M I N A T I O N

Th e two C om m ercial Rehab ilitation P rog ram g rants are C ateg orically E xem p t from the C alifornia E n viron m en t al Q u ality A ct (C E Q A ) p ursu ant to S ec ti on 1 53 01 of t he C E Q A G uid elin es (C l ass 1, E xi st in g Fac il it ies ). Th e g rant s p rovi d e fu nd in g throug h H U D ’s C om m u nity D evel op m en t B loc k G ran t (C D B G ) p rog ram to elim inat e b lig h t b y restoration/rehab ilitation of existin g com m ercial storefronts in the D own town area.

F I S C A L I M P A C T S
Th e C R P p rovi d es b as e g ran ts up to a m axim u m of $30 ,00 0 wi th an ad d it ion al u p t o $10 ,00 0 in m atching g ran t fun d s for every d ollar of p rivat e fu nd s p rovid ed b y th e p rog ram p articip an t; sh ould lead b ased p aint and /or as b es tos h azard s b e id en t ifi ed b y an i n d ep en d en t t est in g firm , ab atem en t fu n d i n g can b e p rovid ed for th e p rojec t u p to $15 ,00 0. For t h e p rop osed C R P p rojects listed ab ove, S taff seeks ap p roval to use up to $11 0,0 00 of fed eral C D B G fu nd s wh ich have alread y b een b u d g eted for this p rog ram .

Th ere is n o fiscal im p act to th e G eneral F un d .

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
Exhibit 1: P roposed F açade Improvements for Barcuso
Exhibit 2: E xisting Storefront for T he S upreme P late Location

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Supreme Plate
110 E. 9th Street
New Facade Design Still Pending
Exhibit 2

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S T A F F R E P O R T
I T E M N O . 10.H .

D A T E :J an uary 23 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : B R A D E N Y U, P U B L I C W O R K S D I R E C TO R

B O B C R I TC H F I E L D, E N G I N E E R I N G M A N A G E R S U B J E C T :R E I M B U R S E M E N T A G R E E M E N T W I T H S P R I N T C O M M U N I C A T I O N S

F O R F A C I L I T Y R E LO C A T I O N S O N PA L M A V E N U E

R E C O M M E N D E D A C T I O N
I t is rec om m end ed t h at the C it y C ou nc il ap p rove a Reim b u rsem en t A g reem en t wi th S p rin t C om m u nication s C om p an y L .P. (S C C L P ) in th e am ou n t of $9 8,4 63 .99 and au th ori ze a con stru ction contin g en cy in the am ou nt of $1 4,8 36 .01 for a total authorized exp en d itu re am ou nt of $11 3,3 00 ; an d aut horize t he C ity M an ag er to execu te th e ag reem ent an d any future am en d m ents with in th e C ity M anag er's au th ority.

G O A L S T A T E M E N T
Th e p rop osed ac ti on su p p ort s the C ity's ob jecti ve t o m ain tai n an d im p rove t he C i ty's p ub lic road w ay and utility facilities.

B A C K G R O U N D
Th e C it y is p rep arin g con st ru ct ion d oc um ent s for s treet an d u tility im p rovem en ts on Palm Avenu e (b etw een 9 th S t reet an d A rrow H ig hway), A lp in e S t reet w est of Palm A ven u e, an d Vern on D ri ve w est of Palm Aven u e. T he p rop osed i m p rovem en t s wi ll in clud e asp halt p avem ent reh ab il it ati on , c onc ret e in frastructu re im p rovem ents (i.e. c urb s , g u tt ers, sid ewalks, A D A ram p s, etc.), wat er m ai n an d service l ateral rep lac em en ts , s ew er faci li ty im p rovem ents, and street lig h ting up g rad es.

I S S U E S /A N A L Y S I S
A n exi st in g S C C L P t ran scont in ent al fib er op ti c l in e crosses Palm Aven ue at t he S P /P E B icycle and Ped estrian Trail. Th is fi b er l in e i s in d irect c on fl ic t w it h p rop os ed u n d erg rou n d water

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facilities an d fut ure cu rb & g ut ter flow li n e g rad es, an d req u i res rel ocat ion in ord er to construct th e p rop osed im p rovem ents.

Un d er th e term s of t h e Reim b u rsem en t A g reem en t, S C C L P w ill p erform t h e necessary relocation w ork an d the C ity w ill reim b u rse S C C L P for all costs in m akin g the m od ifications.

E N V I R O N M E N T A L D E T E R M I N A T I O N

Th e p rojec t h as b een assessed i n ac cord an ce wi th th e authority an d c ri teria c ont ain ed in the C alifornia E n vironm ental Q uality A ct (C E Q A ), and the S tate C E Q A G u id elines, an d d eterm in ed to b e cat eg oric all y exem p t from fu rt h er envi ron m en tal revi ew p u rsuan t to S ection 15 30 1(c) (E xis ti n g Fac il it ies ), of th e C E Q A g u id elines. T h e p roject i nvol ves rep air an d m aintenan ce of exis ti n g p u b li c faci li ti es, and d oes not in volve exp an si on of u se b eyon d th at w hich is exist in g . Th e N otice of E xem p t ion was fil ed w it h t h e C ou nt y of S an B ernard ino on A u g u st 1, 2 02 2.

F I S C A L I M P A C T S
Th e C i ty's ad op ted F iscal Year 20 22 -23 C ap i tal I m p rovem ent P rog ram (F Y2 2-2 3 C I P ) b u d g et con tains su fficien t fu nd s in the G as Tax F un d for th e S C C L P fib er op tic lin e relocation w ork.

Th e estim ated relocation costs and fun d ing are sum m arized b elow:

E stimated C o sts

S C C L P P roject C osts $98 ,46 3.9 9
C on stru ction C on ting ency (~15 %)$14 ,83 6.0 1
T o tal C o ntract W o rk:$113,300.00

F unding

F Y 22 -23 C I P A ccoun t N o. 2 04 -70 78 (G as Tax, Palm Ave.)$1 13 ,30 0.0 0 T o tal F unding:$113,300.00

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
S C C L P Reimbursement Agreement
Exhibit A - Sprint Relocation Plans
Exhibit B - S print S cope of Work
Exhibit C - E stimated Costs

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1 CID 22129990
AID 22129971

REIMBURSEMENT AGREEMENT

THIS REIMBURSEMENT AGREEMENT (“Agreement”) is made and entered into and effective as of the date of the last signature on this Agreement and is by and between Sprint Communications Company L.P., a Delaware limited partnership, and its successors and assigns (“SCCLP”), whose mailing address is 6220 Sprint Parkway, KSOPHD0101-Z2040, Overland Park, KS 66251, and The City of Upland, a California municipal corporation (“City”) whose mailing address is 460 N. Euclid Avenue, Upland, CA 91786. SCCLP and City may be referred to individually as “Party” or collectively as the “Parties.” Sprint Communications LLC is now a wholly-owned subsidiary of T-Mobile USA, Inc. pursuant to the T-Mobile USA, Inc. (together with its subsidiaries) acquisition of Sprint Communications LLC (together with SCCLP and its other subsidiaries).

BACKGROUND:

A. City plans to undertake pavement rehabilitation, sewer, water, and street lighting improvements on Alpine Street, Vernon Drive, and Palm Avenue in Upland, California within Southern Pacific Transportation Company right of way (“Project”). SCCLP owns fiber optic cable and other equipment (“Facilities”) within the aforementioned right of way pursuant to a Memorandum of Easement dated March 26, 1996 with Southern Pacific Transportation Company and/or its successors and assigns.

B. As a result of the Project construction, it is necessary for SCCLP to relocate its Facilities in accordance with, and as more particularly described in, the attached Exhibit “A” (“Engineering Drawing”) and Exhibit “B” (“Scope of Work”), both of which are incorporated into this Agreement.

C. SCCLP, under the terms stated in this Agreement, is willing to relocate its Facilities within the right of way and to accommodate City’s work, if City reimburses SCCLP for all of its actual costs, both direct and indirect, in making the modifications.

AGREEMENT

In consideration of the promises and mutual covenants contained in this Agreement, and other good and valuable consideration the receipt and sufficiency of which is acknowledged , SCCLP and City agree as follows:

1. SCCLP will perform the necessary relocation work in accordance with the attached Exhibits “A” and “B” (“Work”) subject to the terms and provisions of this Agreement.

2. City represents and warrants to SCCLP that Exhibits “A” and “B” accurately represent the Scope of Work requested of SCCLP.

3. City may, at its own expense, inspect any construction by SCCLP under this Agreement, to assure itself that the SCCLP Work is being performed in accordance with the Scope of Work.

4. City will bear and be responsible for and pay in accordance herewith all direct and indirect costs incurred by SCCLP and relating to the relocation Work, including, but not limited to, labor, materials, construction, damages, administrative overhead, engineering review work, taxes, and legal fees.

5. The total cost of the Work is estimated to be Ninety Eight Thousand Four Hundred Sixty Three Dollars and Ninety Nine Cents ($98,463.99), as set forth in Exhibit “C.” Final actual costs may be more or less than the estimate, which will not be construed as a limitation of costs for the Work.

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2 SCCLP will promptly provide notice to City if it becomes obvious to SCCLP that the final actual costs will exceed the estimate by more than fifteen percent (15%).

6. City must furnish a cashier’s check or wire transfer in the amount of Ninety Eight Thousand Four Hundred Sixty Three Dollars and Ninety Nine Cents ($98,463.99) to guarantee the payment of all sums which may at any time become due from City to SCCLP under this Agreement. If City chooses to send a cashier’s check, the check must be payable to Sprint Communications Company L.P. and sent to SCCLP before commencement of the relocation Work. Any and all costs in excess of the amount of the prepayment will be billed to City when the Work has been completed, and City will be liable for any amount, which exceeds the amount of the prepayment. If the prepayment exceeds the amount of the final costs, then SCCLP will refund any amounts over the costs.

7. Within a reasonable time after SCCLP pays all of the invoices associated with the Project and the as-built drawings are complete, SCCLP will furnish an accounting of final actual costs and provide City an invoice of the same. City must pay the full amount of such invoice within thirty (30) days after receipt. Payments shall be sent to:

UMB Bank
Sprint
P.O. Box 871197
Kansas City, MO 64187
PID ________________

8. All operations and work performed by City above or adjacent to the fiber optic cable location must be performed in a workmanlike and safe manner and in conformance with all applicable industry standards and government regulations, and in accordance with any restrictions and conditions that may be imposed by SCCLP from time to time. No work may be performed within the existing right of way by City until the fiber optic cable and other equipment modifications have been completed.

9. Exclusive of Saturday, Sunday and legal holidays, notice must be given to SCCLP by City, at least 48 hours in advance of commencement of any work on or adjacent to the fiber optic cable. The notice shall be given to SCCLP at telephone number 1-800-521-0579.

10. If City breaches any of the terms, covenants, or provisions of this Agreement, and SCCLP commences litigation to enforce any provisions of this Agreement, the cost of attorneys ’ fees and the attendant expenses will be payable to SCCLP by City upon demand.

11. Insofar as it legally may, City will indemnify, defend, and hold SCCLP, its officers directors, agents and employees harmless from all loss, claims, liability and costs incurred by SCCLP, including, without limitation, losses resulting from claims for damages to property or injuries to or death of persons, judgments, court costs and attorneys’ fees, which arise out of or are claimed to have arisen out of the acts or omissions of City, its contractors, subcontractors, representatives, agents, or employees with respect to the Project, including, but not limited to, the construction, maintenance, presence on the right of way, or other operations or activities of City.

12. The Parties expressly understand that SCCLP is not abandoning any rights, title, or interest it may have in the right of way, all such rights, title, and interest being expressly reserved.

13. The Parties expressly understand that there is a shortage in the availability of fiber optic cable due to a reduction in supply. SCCLP shall not be held responsible for Project delays due to delays in the availability of fiber optic cable or other components.

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3 14. Except as otherwise specifically provided in this Agreement, neither Party shall be in default under this Agreement if and to the extent that any failure or delay in a Party’s performance of one or more of its obligations hereunder, excepting City’s obligation to make payments required under this Agreement, is caused by any of the following conditions, and such Party’s performance of such obligation or obligations shall be excused and extended for and during the period of any such delays: unforeseen act of God; fire; flood; fiber, cable, conduit or other material shortages or unavailability or other delay in delivery not resulting from the responsible Party’s failure to timely place orders therefore; lack of or delay in transportation not resulting from the responsible Party’s act or omission to act; government codes, ordinances, laws, rules, regulations or restrictions; war or civil disorder; any other cause beyond the reasonable control of such Party (each a “Force Majeure Event”). The Party claiming relief of a Force Majeure Event must promptly notify the other Party in writing of the existence of the event relied on and the cessation or termination of the event.

15. This Agreement supersedes every antecedent or concurrent oral and/or written declaration and/or understanding pertaining to the fiber optic cable modification work by and between SCCLP and City.

16. The terms of this Agreement shall be binding and inure to the benefits of the Parties to this Agreement and their successors and assigns.

17. INTENTIONALLY DELETED

18. Notwithstanding anything to the contrary contained in this Agreement, SCCLP will not be required to perform any cable modification work contemplated by this Agreement during the period of November 15th of any year through January 2nd of the following year.

19. This Agreement may be executed in several counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement. The Parties agree that an electronic copy of a signed signature page of a counterpart agreement shall evidence and constitute valid execution of this Agreement and shall be binding on a Party to the same extent as the original signature counterpart copy. This Agreement may be accepted and signed in electronic form (e.g., by an electronic or digital signature or other means of demonstrating assent) and each Party’s electronic acceptance and signature will be deemed binding between the Parties. Each Party acknowledges and agrees it will not contest the validity or enforceability of this Agreement, including under any applicable statute of frauds, because it was accepted and/or signed in electronic form. Electronic records of a Party when produced in hard copy form shall constitute business records and shall have the same validity as any other generally recognized business records.

20. Any notice required to be delivered pursuant to this Agreement shall be in writing and shall be deemed received when: (a) personally delivered (including delivery via commercial messenger service); (b) one business day after being deposited with a nationally recognized overnight courier service, charges prepaid, and properly addressed for next-day delivery; or (c) transmitted via e-mail to the applicable email address(es) set forth below. For purposes of this subsection, the addresses of each Party shall be that set forth above. Either Party may change its address for notice from time to time by delivery of at least ten (10) days prior notice of such change to the other Party in the manner prescribed in this Agreement.

21. This Agreement shall be construed under and in accordance with the laws of the State where the Property is located, and all obligations of the Parties created under this Agreement are performable in the County where the Property is located.

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4 22. Neither Party may assign this Agreement without the other Party’s prior written consent, which consent may not be unreasonably withheld, conditioned, or delayed. Any purported assignment of this Agreement by a Party without the other Party’s prior written consent shall be void.

23. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement.

Furthermore, in lieu of any such invalid, illegal, or unenforceable provision, a provision as similar to such invalid, illegal, or unenforceable provision as may be possible shall be automatically added to this Agreement and shall be valid, legal, and enforceable.

24. This Agreement constitutes the sole and only agreement of the Parties with respect to the subject matter of this Agreement and supersedes any prior understandings or written or oral agreements between the Parties respecting the subject matter of this Agreement and can not be changed except by their written consent.

25. Whenever any determination is to be made or action to be taken on a date specified in this Agreement, if such date shall fall upon a Saturday, Sunday, or holiday observed by federal savings banks in the state where the Property is located, the date for such determination or action shall be extended to the first business day immediately following.

26. Each Party represents and warrants to the other that this Agreement has been validly entered into by it and that it has full legal power, right, and authority to perform its obligations under this Agreement.

27. Each Party represents and warrants to the other Party that the consent or approval of no third party, including, without limitation, a lender, is required with respect to the execution of this Agreement, or if any such third-party consent or approval is required, such Party has obtained any and all such consents or approvals.

28. Each Party represents and warrants to the other Party that the person executing this Agreement on behalf of such Party has the authority to execute this Agreement and bind such Party to the terms and provisions of this Agreement.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

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5 The Parties have caused this Agreement to be executed by their proper duly authorized officials as of the dates indicated below.

THE CITY OF UPLAND SPRINT COMMUNICATIONS COMPANY L.P., a Delaware limited partnership (SCCLP)

BY: ____________________________ BY: ____________________________

NAME: Michael Blay NAME: Mike Simpson

TITLE: City Manager TITLE: SVP, Chief Procurement Officer

DATE: ____________________________ DATE: ____________________________

T-Mobile Legal Approval

By: ___________________________________
________________, _____________ Corporate Counsel

ATTEST:

By: _______________________________
Keri Johnson, City Clerk

APPROVED AS TO FORM:

By: _______________________________
Best Best & Krieger LLP
City Attorney

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6 EXHIBIT A

ENGINEERING DRAWING

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7 EXHIBIT B

SCOPE OF WORK

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8 EXHIBIT C

ESTIMATED COSTS

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PROJECT DESCRIPTION, LOCATION AND SCOPE OF WORK

TITLE: UPLAND – N. PALM AVE PROJECT

Sprint Work Order No.: 92766W187

1.0 DESCRIPTION AND LOCATION
The work consists of excavating and exposing 120 feet of the Sprint system at North Palm Ave in Upland CA. Once the encasement is exposed the contractor will need to remove the concrete from around the (2) 5” PVC Pipes. The contractor will then need to lower the system 36” from its current elevation at the road crossing and place an 80’ section of 15” Galvanized Split Steel around the Sprint (2) 5” PVC Pipes as shown on the proposed construction plans.

The remaining exposed (2) 5” PVC on both ends of the excavation will then need to be formed and encased with an Edison Mix Concrete. Refer to the proposed construction plans for details of the Sprint Encasement.

The contractor will then prove the Sprint system from MH # 104 to MH # 105 to make sure our construction did not affect the system continuity. Both MH’s will then be welded shut for security.

Once the City finished their street work the Sprint system will then need to be proved once again to make sure the system still has good continuity from MH # 104 to MH # 105. Both MH’s will then be welded shut for security.

LOCATION: GPS=34.098018,-117.653750

2.0 SPECIFICATIONS

2.1 The work shall be performed in strict accordance with the Sprint Specifications for Construction, Installing and Splicing USSCIS NO. SCIMOSP REV. 99-1. Please note that this document contains references to specifications and manufacturers that may be out of date. Please refer all questions and inquiries regarding interpretations of this document to the Sprint Outside Plant Engineer.

3.0 MATERIALS

3.1 The contractor shall provide all materials in accordance with the Specification stated in the USSCIS NO. SCIMOSP REV. 99-1.

3.2 The contractor shall provide all materials as may be needed to complete this project except cable, cable splicing hardware, route marker signs and any items proprietary to Sprint.

4.0 PERMITS

4.1 The contractor will pay for any City of Upland permits.

4.2 Sprint shall pay the contractor the actual cost of the permit plus any markup as defined by the Sprint Master agreement.

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4.3 Contractor shall provide copies of all permits to Sprint prior to proceeding with the work and shall provide copies of all final acceptance documents after the work is completed and before final invoicing.

5.0 BILLING AND COMMERCIAL TERMS

5.1 Contractor shall submit invoices as described in the master agreement. Invoice payment terms shall be net 60 days from the date the invoice is submitted in the Sprint electronic billing system. Prior to submitting the electronic invoice, the Contractor shall submit a “paper” invoice to the OSP Engineer for review and approval. These can be actual paper, but it is preferred that they are PDF documents.

5.2 Prior to billing for any work that is subject to a preliminary lien notice, the contractor shall secure and provide an unconditional release for each preliminary notice. Contractor shall notify all suppliers that may provide preliminary lien notices that the appropriate address for Sprint is 2592 Dupont Drive, Irvine, CA, 92612.

6.0 LOCATES

6.1 Contractor shall be responsible for all locates of other utilities and/or substructures. No excavation work shall be permitted until all locates are performed. All existing substructure shall be positively identified prior to and during excavation activity.

7.0 THE WORK

7.1 The contractor shall excavate and expose 120’ of the Sprint system.

7.2 The contractor shall remove 120’ of concrete encasement from around the (2) 5” PVC pipes.

7.3 The contractor shall excavate to lower the Sprint system 36” from its existing elevation.

7.4 The contractor shall place an 80’ section of 15” split galvanized steel around the lowered (2) 5” PVC at the road crossing.

7.5 The contractor shall form and place Edison mix encasement on both ends of the exposed (2) 5” PVC pipes (40 feet of concrete encasement).

7.6 The contractor shall then use native soil to backfill and compact the remaining trench line placing Sprint Caution Tape 18” above the encasement/steel casing.

7.7 The contractor shall test the compaction at the street crossing per City of Upland, CA. compaction standards.

7.8 The contractor shall place temporary asphalt across Palm Ave (Approximately 30’ long by 3’ wide).

7.9 The contractor shall prove the Sprint system after our construction is completed from Sprint MH # 104 to Sprint MH # 105 (Refer to the proposed construction plans for details). A 4” long by 1” diameter mandrel is required for proving the conduit.

7.10 The contractor shall prove the Sprint system after the Cities construction is completed from Sprint MH # 104 to Sprint MH # 105 (Refer to the proposed construction plans for details). A 4” long by 1” diameter mandrel is required for proving the conduit.

7.11 The contractor shall weld the Sprint MH lids closed after we prove the system BOTH TIMES.

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The contractor shall clean up any construction debris and shall leave the construction sites neat and clean each day.

Extreme caution shall be used when performing any work on or near the conduits and cables.

Under NO circumstances shall any work be performed that may cause the cable(s) to be damaged or cut. All work involving live fiber optic cables and conduits shall be performed under the direct supervision of the owner of the cable.

8.0 Notices

8.1 The contractor shall contact the following, one full week prior to commencing construction:

Underground Service Alert of California (800) 227-2600
Sprint – Jeff York – Office: 951-347-0570, M: 858-526-7533 Cascade Design – Contractor for Sprint - Brian Smith – 949-226-1980

END SCOPE OF WORK

MATERIAL LIST

This is a guide and may not include all materials to complete the project. (See the Engineer for Sprint Materials List for acceptable materials.) ________________________________________________________________

MATERIAL SUPPLIED BY THE CONTRACTOR

- 80’ of 15” Galvanized Split Steel Pipe
- Edison Mix Concrete As Needed For Encasing The Sprint (2) 5” PVC On Both Sides Of The Steel Pipe
- Steel Plates To Cover The Sprint System (120 Feet)
- Temporary Asphalt As Needed For Road Crossing
- 4” Long By 1” Mandrel
- 10,000’ of 2500 lbs Mule Tape

MATERIAL SUPPLIED BY SPRINT

Sprint Caution Tape

EMS Marker if needed

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Cost Estimates: RA Cost Estimates PID 92766W187 - CA Upland Palm Ave Improvement

Sprint Labor - Internal
Outside Plant Engineer PERA 6.00 Hours $75.00 $450.00
Outside Plant Engineer CONST. 8.00 Hours $75.00 $600.00 Supervisor, Technician 0.00 Hours $75.00 $0.00
Technician, Standby 0.00 Hours $75.00 $0.00
Engineering Records 4.00 Hours $75.00 $300.00
Subtotal $450.00 $900.00 $1,350.00
Sprint Contract Professional Services
Engineering/PERA 22.00 Hours $100.00 $2,200.00
Engineering/INSP 144.00 Hours $100.00 $14,400.00
Subtotal $2,200.00 $14,400.00 $16,600.00
Sprint Contract Labor and Equipment
Labor & Equipment $54,169.00
Subtotal $0.00 $54,169.00 $54,169.00
Sprint Materials
Materials $5,029.00
Subtotal $0.00 $5,029.00 $5,029.00
Project Subtotal $77,148.00
G & A Overhead @ 27.63% of overall project cost $21,315.99 Project TOTAL $98,463.99
CONST.

Agreement

PROJECT
TOTAL
PERA
Agreement

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S T A F F R E P O R T
I T E M N O . 10.I.

A L A N F R E N C H , P R I N C I PA L E N G I N E E R S U B J E C T :A P P R O V A L O F S U B D I V I S I O N I M P R O V E M E N T A G R E E M E N T A N D PA R C E L M A P 20 44 8 (LO C A T E D A T 2 06 8 W 1 1 T H S T R E E T )

R E C O M M E N D E D A C T I O N
I t is recom m end ed th at th e C ity C ou ncil ap p rove t he S u b d ivi si on A g reem en t ; ac cep t the associated b ond s; ap p rove t he Parc el M ap 20 44 8 for record at ion ; an d au th orize th e C ity M an ag er to execute th e su b d ivision ag reem ent.

G O A L S T A T E M E N T
Th e p rop os ed act ion sup p orts th e C it y's g oal t o ad here to a review sched ule for th e p rocessin g of d evelop m ent m atters in an efficien t, p rofessionally resp onsive an d courteou s m ann er.

B A C K G R O U N D
Th e Yellow I ron D evelop m en t is located on t h e south sid e of 1 1t h S treet just east of D ewey Way. T h e d evelop m en t is a 5 -lot p arc el m ap for li g h t in d u st ri al p urp oses for com m erci al u se of an exi st in g 4 .87 -acre site. Th e d evelop m en t inclu d es th e con st ru ct ion of fi ve b u il d i n g s for com m ercial/ind ustrial m ixed -u se.

O n Feb ruary 2 3, 20 22 , t he P l an n in g C om m i ss ion ap p roved Ten tat ive Parc el M ap 20 44 8 th rou g h Resolu tion N o. 49 61 wh ich p rop os es to s ub d i vid e t h e sub ject p rop ert y i n t o five p arcels. A l l easem en ts are sh ow n on t h e m ap , inclu d ing a b lan ket access, u t il it y and p arkin g easem ent.

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I S S U E S /A N A L Y S I S
Th e final m ap ap p roval an d record ati on w il l all ow for t h e sal e of n ew l y c on s tru c ted b u ild ing s on the n ew ly c reat ed l ots . T he final m ap is in conform an ce with th e con d i ti on s of ap p roval.

S om e of th e frontag e i m p rovem ent s are existin g , b ut th ere are n ew im p rovem en ts req u ired for th e M ap , th erefore t h e S u b d i vis ion A g reem ent and i m p rovem en t b on d d ocu m en ts are attach ed . T h e onsite g rad i ng als o req u ires a s ep arate b on d t o b e p osted to c over th at con stru ction .

A cash m on um entation d ep osit in th e am ou nt of $4 ,80 0 h as b een received b y th e C ity.

E N V I R O N M E N T A L D E T E R M I N A T I O N
Th is P roject is C ateg orically E xem p t from the C alifornia E n vironm ental Q uality A ct (C E Q A ) p u rsuan t to S ection 1 53 32 of th e C E Q A G uid elin es (I n-F ill D evelop m ent P rojects).

F I S C A L I M P A C T S
Th ere is n o fiscal im p act b y th is p rop osed action.

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
Subdivision Agreement
P M 20448
Performance Bond
L abor and M aterials Bond

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S T A F F R E P O R T
I T E M N O . 10.J.

D A T E :J anu ary 2 3, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : B R A D E N Y U, P U B L I C W O R K S D I R E C TO R

A L A N F R E N C H , P R I N C I PA L E N G I N E E R S U B J E C T :U N D E R G R O U N D I N G I N L I E U F E E R E Q U E S T F O R PA R C E L M A P 2 04 48

R E C O M M E N D E D A C T I O N
I t is recom m en d ed that th e C it y C oun cil ad op t a Res olu ti on ap p rovi ng an in -li eu fee in satisfaction of C on d i ti on N o. 3 0.2 1 of Ten tative Parcel M ap N o. 20 44 8 (T P M -21 -02 ) an d D evelop m en t P l an Review N o. D P R-21 -00 08 for th e d evelop m en t of five (5 ) n ew lig h t in d u strial b uild in g s located at 2 06 8 West 11 th S treet (A P N : 10 07 -30 1-0 1).

G O A L S T A T E M E N T
Th e p rop osed action s u p p orts th e C it y's g oal of fac il it ati on of d evel op m en t in an ord erl y, cost effective, an d ap p rop riate m an ner for the b enefit of the com m un ity.

B A C K G R O U N D
O n Feb ruary 23 , 2 02 2, the P l ann in g C om m ission ad op ted Resolution N o. 4 96 1 ap p rovi ng T P M 20 44 8 (T P M 21 -02 ), E A R 21 -00 08 an d D P R 2 1-0 8 for th e d evel op m en t of five com m ercial lots l ocat ed on 20 68 Wes t 11 th S treet. A s p art of t he D evelop er’s con d i ti on s , t hey w ere req uired t o u nd erg rou nd u ti li ty d i st ri b u ti on lin es in t he p u b l ic rig ht -of-w ay on t h e p roject fron tag e of 1 1 th S t reet i n accord an ce w it h the U p lan d M u n i ci p al C od e (U M C ) S ection 12 .28 .02 0 an d d evelop m en t cond ition s.

I S S U E S /A N A L Y S I S
A lth oug h t he D evel op er i s req u ired to u n d erg rou n d u tility d istrib ut ion li n es ad jacen t t o their p rop erty, th ey are req u estin g a vari ance for th e C i ty to ac cep t a cash -in -lieu fee as a reasonab le sub stitute for the u nd erg rou nd in g req u irem en t. T he D evelop er estim ates total

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cost t o u nd erg rou nd the u ti li ty lines to b e $7 4,8 80 (ap p roxim ately $4 23 p er lineal foot). S taff has reviewed t he p rovid ed est im ate an d foun d it t o b e reason ab l e an d com p arab l e t o oth er estim ates for sim ilar u nd erg rou nd in g p rojects w ithin the C ity.

Th e cash d ep osit to satisfy the cond ition w ill exp ed ite the p roject an d to ensure future tim e com m itm ents are reali zed . I n d i sc u s si on s with P lan ning , th ey are in s u p p ort of t he cash p aym ent an d ag ree t h at th e d evelop m ent of th e p rojec t c ou l d b e com p rom ised sh ould the p u rveyor b e involved in the p roject.

F I S C A L I M P A C T S
Th e C ity will receive $74 ,88 0 in lieu of un d erg roun d ing utilities. Th is am ou nt w ill b e record ed in the C ity's cap ital p roject fu nd an d w ill b e reserved for u nd erg rou nd in g of u tilities in this section of 1 1th S treet at an u nd ecid ed future d ate.

A L T E R N A T I V E S
D eny th e req u es t for a vari an c e an d req u i re t h e d evelop er t o un d erg roun d the existin g overh ead lin es or p rovid e an alternative d irection to staff.

AT TAC HM E NT S :

Description
Cash-in-lieu Resolution
Site M ap
P M 20448 Conditions of Approval Resolution
L etter of Request

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UPLAND APPROVING AN IN-LIEU FEE IN SATISFACTION OF
CONDITION 30.21 OF TENTATIVE PARCEL MAP NO. 20448
(TPM-21-02), AND DEVELOPMENT PLAN REVIEW-NO. DPR-
21-0008 FOR THE DEVELOPMENT OF FIVE (5) NEW LIGHT
INDUSTRIAL BUILDINGS LOCATED AT 2068 W. 11TH
STREET (APN: 1007-301- 01)

WHEREAS, the Planning Commission of the City of Upland passed Resolution No. 4961 on January 23, 2022, approving Tentative Parcel Map 20448 (TPM 21-02) to develop five light industrial buildings on a 4.87-acre parcel of real property located at 2068 W. 11th Street, east of Dewey Way (“Development”); and

WHEREAS, Condition 30.21 of Resolution No. 4961 requires the undergrounding of electrical distribution telephone and TV cable lines, on the project site and frontage shall be underground in accordance with the Upland Municipal Code; and

WHEREAS, Yellow Iron Real Estate, LLC (“Developer”) will install the underground conduit infrastructure necessary to implement the underground requirements within the project site.; and

WHEREAS, the Developer provided estimates for Southern California Edison (SCE), Frontier and Charter/Spectrum using other forces to underground the existing overhead facilities in the public frontage of 11th Street, north of the project site, in an amount of $74,880; and

WHEREAS, the Developer is requesting the City Council accept the alternative of an in-lieu fee, which is the cost of undergrounding effort to cover the approximately 177 linear feet of the south side of 11th street facilities. This cost for undergrounding will satisfy the undergrounding development condition; and

WHEREAS, the City Council finds that the Developer’s proposed in-lieu fee of seventy-four thousand eight hundred eighty dollars ($74,880.00) is reasonable, considering the cost of the items and that the funds will be used to support undergrounding efforts that will provide a benefit to the community.

NOW, THEREFORE, the City Council hereby finds, determines and resolves as follows:

Section 1. All of the above recitals are true and correct and are incorporated herein by reference.

Section 2. The Conditions 30.21 of Tentative Parcel Map No. 20448 (TPM 21- 02) regarding the underground on public utilities on 11th Street frontage may be satisfied in the alternative with the payment of an in-lieu fee of seventy-four thousand eight hundred and eighty-eight dollars ($74,880.00) to be used to support undergrounding projects in the City.

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Resolution No.

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Section 3. Compliance with California Environmental Quality Act. The City Council finds that this Resolution is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Further, if the activity is deemed a project this City Council finds that this Resolution is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines. Section 3. Certification. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Section 4. Certification. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Section 5. Severability. If any section, subsection, subdivision, sentence, or clause or phrase in this Resolution or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Resolution or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

Section 6. Effective Date. This Resolution shall become effective immediately.

PASSED, APPROVED and ADOPTED this 23rd day of January, 2023.

Bill Velto, Mayor

I, Keri Johnson, City Clerk of the City of Upland, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 23rd day of January, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Keri Johnson, City Clerk

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Exhibit D – Vicinity Map

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July 27, 2022
Alan French, Principal Engineer
City of Upland Public Works Department
460 N. Euclid Avenue
Upland CA, 91786

RE: Request of in‐lieu fee for undergrounding utilities for 2068 W 11th Street Business Park in Upland CA.

To Mr. French,
Resolution No. 4961, for the infill project consisting of five (5) new light industrial buildings on

4.87 acres was approved by Planning Commission on February 23, 2022. The approval included Tentative Parcel Map No. 20448 (TPM‐21‐0002), Development Plan Review No. DPR‐21‐0008 and Environmental Assessment Review No. EAR‐21‐0008.

Condition 30.20 of the resolution indicates: “The existing overhead utilities (to include all communications cables and SCE distribution lines) on the project site frontage shall be undergrounded in accordance with Upland Municipal Code Title 12. The developer may opt to pay “in lieu fee” for undergrounding and must apply separately for City Council’s consideration.” Condition 30.21 continues: “The requirements for undergrounding overhead utility lines shall be implemented prior to occupancy.”

We would like to apply to City Council for their approval for our payment of an in‐lieu fee and request an invoice from the city in the amount of $74,880 to pay the fee and fulfill Conditions

30.20, 30.21 and 30.22. The $74,880 is calculated as follows by our Utility Consultant, Gregg Electric, based on the construction costs for the ~177 lineal feet of undergrounding required:

Please contact me if you have any questions.

Nick Ashwill
Development Associate
Yellow Iron Real Estate, LLC

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S T A F F R E P O R T
I T E M N O . 10.K .

D A T E :J anu ary 2 3, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : B R A D E N Y U, P U B L I C W O R K S D I R E C TO R

M A R I S S A P E R E Y D A , M A N A G E M E N T A N A LY S T S U B J E C T :C A L R E C Y C L E S B 13 83 LO C A L A S S I S TA N C E G R A N T P R O G R A M

A W A R D

R E C O M M E N D E D A C T I O N
I t i s recom m en d ed th at t h e C it y C ou n c il acc ep t th e C al Recyc le S B 1 38 3 Local A ssistan ce G ran t P rog ram aw ard of $1 11 ,67 7 an d ap p rop riate th e fun d s.

G O A L S T A T E M E N T
Th e p rop osed action s u p p orts th e C it y's g oal t o p u rs ue g ran t fun d i ng to su p p lem ent local fun d ing sou rces an d exercise p ru d en t finan cial m anag em en t of the C ity's S olid Waste F un d .

B A C K G R O U N D
I n 2 01 6, t he S tat e of C ali forn ia p ass ed S enat e B ill 13 83 (S B 1 38 3), estab lish in g m eth ane em ission s red u ct ion t arg ets in a statewid e effort to red u ce em i ssion s of sh ort -li ved clim ate p ollu tan t s . S B 1 38 3 estab lish es targ et s t o red uce t h e level of st atewi d e d i sp osal of org anic w aste, recover ed ib le food t hat is curren tly d i sp osed of, and req u i res local ju ris d i ct ion s to im p lem en t variou s p rog ram s to com p ly w ith the leg islation.

C al Recycle offered a on e-ti m e, n on -c om p eti ti ve g ran t t o aid loc al ju ri sd ic ti on s in the im p lem en tation of reg ul ati on req u irem en ts ass oci ated with S B 13 83 , in cl u d in g b u t n ot lim ited to, cap acity p lann in g , collection, ed ib le food recovery, ed ucation and ou treach , en forcem en t and i n s p ec ti on , p rog ram eval u at ion /g ap anal ysi s, p rocurem en t req u i rem en t s, an d record keep ing .

O n J anu ary 2 4, 2 02 2, t h e C it y C oun cil ad op t ed Resolu tion 6 63 4 an d au th ori zed th e sub m ittal of an ap p lication to C al Recycle for S B 13 83 G ran t fu nd s.

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I S S U E S /A N A L Y S I S
O n A p ril 27 , 2 02 2, C al Recycle ap p roved th e C ity’s ap p lication for S B 13 83 G rant fu n d s an d aw ard ed t h e C i ty $1 11 ,67 7. T he actual award am ou n t ($1 11 ,67 7) exceed ed th e ap p lication req uest ($10 3,9 97 ) b y $7,6 80 . Th e g rant term b eg an A p ril 1 7, 2 02 2 an d en d s M ay 2 , 20 24 .

S taff i s recom m en d ing t h e C it y C ou ncil ac cep t t he C al Recyc le S B 1 38 3 L ocal A ssist ance G ran t P rog ram award of $11 1,6 77 and ap p rop ri ate t he fu n d s. F u n d s w il l b e u s ed t o cover ad m in istrative cos ts ; coll ect ion ; an d m arket in g , p rom ot ion , an d ou treach as p riority exp en d itu re categ ories on th e g rant ap p lication .

E N V I R O N M E N T A L D E T E R M I N A T I O N
Th is p rojec t i s for g ran t fu n d i n g , w h i ch is not con si d ered a p roject u nd er the C aliforn ia E nviron m en tal Q uality A ct (C E Q A ).

F I S C A L I M P A C T S
Th e S B 13 83 Local A ssistance G rant P rog ram fu nd in g w ill b e tracked in S olid Waste F un d 64 1. Th e F is cal Year 2 02 2-2 3 b u d g eted reven ues and exp en d it u res wi ll b e in creased b y the g rant aw ard am ou nt of $1 11 ,67 7.

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
CalRecycle S B 1383 Local Assistance Grant Award Notification CalRecycle S B 1383 Local Assistance Grant Application

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1 Marissa Pereyda
From:Kwon, When@CalRecycle
Sent:Wednesday, April 27, 2022 11:04 AM
To:'[email protected]'
Cc:'[email protected]'
Subject:SB 1383 Local Assistance Grant Program (OWR1) – City of Upland – Award Notification Importance:High
Congratulations! The Department of Resources Recycling and Recovery (CalRecycle) approved awards for the first round of the SB 1383 Local Assistance Grant Program. The Grant Award package consists of the following:
 Exhibit A – Terms and Conditions
 Exhibit B – Procedures and Requirements
Your specific award amount is $111,677.00.

Please note that your budget and activities have not yet been approved. I will be reaching out to you in the next few weeks to revise your budget and discuss eligible and ineligible costs. I strongly suggest that you wait to incur costs until after our conversation. If costs are incurred prior and it is determined that an item is ineligible, it will not be approved.

The grant award is subject to the condition as stated in the Request for Approval of Awards for SB1383 Local Assistance Grant Program. If the recommended grantee does not pay or bring current all outstanding debts or scheduled payments owed to CalRecycle within 60 calendar days of the date of this letter, then the proposed grantee will not have met the required conditions, and the award will be void.

Please retain all Grant Award package documents, which include Exhibits A and B for your records.

If you have any questions, please contact me at (916) 341-6242 or [email protected].

I look forward to your participation in this grant program.

Sincerely,

_______________________________________________
When Kwon, MPA
Grant Manager
Household Hazardous Waste & Used Oil Grant Program
: 916.341.6242 | : [email protected]

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S T A F F R E P O R T
I T E M N O . 10.L .

B O B C R I TC H F I E L D, E N G I N E E R I N G M A N A G E R S U B J E C T :R E J E C T A L L B I D S F O R P R O J E C T N O. 8 23 39 , B A L DY V I E W D O G

PA R K I M P R O V E M E N T S

R E C O M M E N D E D A C T I O N
I t i s recom m en d ed th at t he C ity C ou n ci l reject all b id s for P roject N o. 82 33 9, B ald y V iew D og Park I m p rovem ents.

G O A L S T A T E M E N T
Th e p rop osed action su p p ort s th e C it y's g oal to m ai n t ain an d im p rove t h e C i ty's p ub lic recreation al facilities in alig n m en t with resid ent exp ectation s.

B A C K G R O U N D
Th e C i ty rec en t ly com p l eted t h e con st ru ct ion d ocu m en t for th e Variou s I m p rovem en ts to the B ald y V i ew D og Park P roject b ased on an ori g i n al p roject b ud g et ($20 0,0 00 ). T his sc op e of w ork i nclu d ed rec on fi g u ri n g int erior an d ret rofitt in g ext eri or fencin g , i rrig ati on in stallation th rou g h out the d og p ark, and variou s oth er elem en t s w it h i n th e d og p ark (i .e. d og waste stations, trash can s, leash p osts, w ater foun tains, etc.).

I S S U E S /A N A L Y S I S
Th e B ald y V iew D og Park I m p rovem en ts N oti ce I n vi ti n g B i d s (N I B ) was ad verti sed in the I n lan d Valley D ai ly B u lletin on O ct ob er 2 8, 2 02 2 and N ovem b er 4 , 2 02 2 in ac cord an ce w ith th e C aliforn ia P u b l ic C on tract C od e (S ec ti on 2 01 64 ) an d was al so li st ed on t he C i ty's web site and d is trib u t ed t o vari ou s elec troni c p lan room s. O n N ovem b er 30 , 20 22 th e C ity received and op en ed 6 b id s for the P roject, u nd er B id N o. 20 22 -07 , as follows:

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B I D D E R B I D A M O U N T
G reen G iant L and scap e, I nc.$37 2,3 00 .00
C aliforn ia Lan d scap e & D esig n , I n c.$39 4,1 20 .00 R G G eneral E n g ineerin g , I nc.$39 6,0 82 .00
A C E C onstruction, I nc.$45 8,8 18 .73 (1)
K A S A C on stru ction , I n c.$50 9,7 60 .00
G en try G eneral E n g ineerin g , I nc.$99 6,7 10 .00 N ote: (1 ) = C orrected b id am oun t (d ue to clerical / m ath error)

Th e C ity reviewed th e b id in form ati on an d con firm ed th at G reen G i an t Lan d scap e, I n c., of La H ab ra, C aliforn ia, is t he lowest res p on si b l e an d res p on si ve b id d er; h ow ever, th e resu lt in g b id s received are m u c h hig h er t han w h at was ori g i nal ly b u d g et . T he s cop e of work th at w as orig inally b ased on c ost s p rior t o t h e in flat ion ary an d s up p l y-ch ain issues t hat we are exp erien cing in th e cu rrent econ om ic clim ate.

S taff rec om m en d s rejection of th e b id s. A ft er w hi ch staff w i ll l ook into red efin in g th e p roject scop e in cl ud in g an exp and ed d esig n p roc ess , w hich wou ld in clud e ou ts id e p rofession al architectu ral con su ltation services.

Th e C it y recently com p l eted a Q u im b y Fee an alysis b etween fiscal years 2 00 7 to 2 02 2 wh ich w as p resent ed t o the C it y C ou n c il on D ecem b er 12 , 2 02 2. T h e analysis id en tified a g reater p otential fu n d in g s ou rce t h at w ou l d al low for a m ore rob ust p roject t o alig n closer w ith resid ent exp ectation s

E N V I R O N M E N T A L D E T E R M I N A T I O N
A N oti ce of E xem p tion was fil ed with t h e C oun ty of S an B ernard i no on S ep t em b er 6 , 20 22 b u t since n o p roject w il l occ u r, as st aff s eeks to reject al l p rop osals, th is wi ll n ot b e consid ered a p roject un d er th e C alifornia E nviron m en tal Q uality A ct (C E Q A ) at th is tim e.

F I S C A L I M P A C T S
Th ere is n o fiscal im p act with th e recom m end ed action of rejectin g all b id s.

A L T E R N A T I V E S

1. Aw ard b id t o G reen G ian t L an d sc ap e, I n c. T h i s alt ern ati ve w i ll req u ire an ad d ition al ap p rop riation of $22 0,0 00 for con stru ction , insp ection, and p rojec t m anag em en t services.

2. P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
No Attachments Available

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S T A F F R E P O R T
I T E M N O . 10.M .

D A T E :J an uary 23 , 20 23
T O :M A YO R A N D C I T Y C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : B R A D E N Y U, P U B L I C W O R K S D I R E C TO R /C I T Y E N G I N E E R

N I C O L E D E M O E T, E N V I R O N M E N TA L Q U A L I T Y A D M I N I S T R A TO R

TA N YA G A R C I A , M A N A G E M E N T A N A LY S T, E N V I R O N M E N TA L

D I V I S I O N
S U B J E C T :R E J E C T P R O P O S A L S F O R C I T Y W I D E S TO R M D R A I N C A TC H B A S I N

C L E A N I N G P R O J E C T

R E C O M M E N D E D A C T I O N
I t is rec om m en d ed that t he C i ty C oun cil rejec t the p rop osals recei ved for t he C i tywi d e S torm D rain C atch B asin C lean in g P roject.

G O A L S T A T E M E N T
Th e p rop osed act ion is c on s is ten t wi th th e C ity's ob jec ti ve of usin g p u b l ic fun d s efficien tly for th e m aintenan ce of the C ity's storm d rain catch b asin s.

B A C K G R O U N D
O n A p ril 7, 2 01 5, t he S tat e Wat er Res ou rces C on trol B oard ad op ted an am en d m en t t o the Water Q ual it y C on trol P l an for O c ean Water of C aliforn ia (O cean P lan) to C ontrol Tras h an d Part 1 Tras h P rovi si on of th e W ater Q uality C ont rol P lan for I n lan d S urface Wat ers , E nclosed B ays, and E stu aries (I S W E B E P lan ). Tog ether, th ey are col lec ti vely referred to as 'th e Trash A m end m en ts'. Th e p roject ob jective for th e Trash A m end m en ts i s t o p rovid e statewid e con sistency for th e Wat er B oard 's reg u lat ory ap p roach to p rotec t aq uat ic life an d p ub lic h ealth b en eficial uses, an d red u ce en vironm ent al i ss ues ass oci ated w it h t ras h i n s tat e w aters, w hile focu sing lim ited resources on h ig h trash g enerating areas.

Th e C it y of U p lan d own s an d m ai n t ain s 1 ,64 9 storm d rain in let s an d 9 cat ch m en t areas.

Routin e clean in g is n eed ed to rem ove trash , d eb ris, an d sed im ent from th e storm d rain catch

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b asin s to ensure p rop er op eration of the storm d rain system d urin g th e rain y season an d it is essential to en su re water q uality and to red u ce trash in state w aters.

I S S U E S /A N A L Y S I S
Th e C i ty of U p land sol ic it ed p rop osals to p rovid e rout in e cl ean i n g for 1 ,64 9 s torm d rain catch b asin s t hroug hou t t he C it y. T he C it yw id e S t orm D rai n C atch B asin C l eani ng P roject Req uest for P rop osals (R F P ) w as li st ed on t he C i ty's w eb s it e on N ovem b er 28 , 20 22 i n acc ord an c e w ith th e C ali forn ia P ub lic C on tract C od e (S ect ion 10 34 4). A s a resu lt, t he C ity recei ved an d op en ed fou r p rop osals for th e P roject as follows:

P R O P O S E R P R O P O S E D

A M O U N T
P ip e Tech, I nc.$7 48 ,51 2.0 0
D own S tream $7 53 ,81 8.0 0
U nited S torm Water, I nc.$9 07 ,57 6.3 6
I nn erlin e E ng in eering , I n c.$9 74 ,67 4.1 9
A ll p rop osals received are su b s tan ti all y h ig h er t h an t h e all ott ed b u d g et of $8 5 ,0 0 0 an d as result, staff recom m en d s th at the C ity C ou ncil reject all b id s.

I f the C ity C ou ncil's ap p roval of th e p rop osal rejection , th e C ity will either to award the p roject w hen fun d s are avai lab le; ad ju st th e p roject sc op e; or investig ate p erform in g t he work in- hou se.

E N V I R O N M E N T A L D E T E R M I N A T I O N
S ince n o p roject w il l occu r, as s taff s eeks t o reject all p rop osals, th is w il l n ot b e con sid ered a p roject un d er th e C alifornia E nviron m en tal Q uality A ct (C E Q A ) at th is tim e.

F I S C A L I M P A C T S
Th ere is n o cost associated with rejecting th e p rop osals.

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
No Attachments Available

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S T A F F R E P O R T
I T E M N O . 10.N .

R I C H A R D S M I D E R L E , O P E R A T I O N S M A N A G E R S U B J E C T :C O N S I D E R A P P R O V A L O F A N A M E N D M E N T TO T H E A G R E E M E N T

F O R PA R K R E S T R O O M C L E A N I N G A N D LO C K U P

R E C O M M E N D E D A C T I O N
I t is rec om m en d ed that t he C i ty C oun cil ap p rove an A m en d m ent t o th e P rofes si on al S ervices A g reem ent for Park Rest room C lean in g an d L ocku p S ervices w ith Val ley M ai nt enan ce C orp . for an ad d i ti onal $15 ,60 0 for a t otal an nu al con tract am ou n t of $9 8 ,7 4 8 and au t h oriz e t he C ity M an ag er to execut e t he am en d m ent an d an y fu t u re ext en s ion s w it h i n th e C it y M an ag ers authority.

G O A L S T A T E M E N T
Th e p rop osed act ion su p p ort s th e C i ty’s ob jecti ve to con ti n u e to m ain tain an d im p rove C ity p u b lic p ark facility infrastru cture.

B A C K G R O U N D
O n D ecem b er 1 2, 20 22 C i ty C ou n ci l ap p roved a P rofess ion al S ervices A g reem en t b etween the C ity of U p l and an d V all ey M ain ten ance C orp . (Val ley M ain ten an c e) reg ard in g Park Restroom C leaning an d Lockup S ervic es. T h is initial A g reem en t in cl ud ed rest room p ressu re w ash in g tasks on ce p er week at p arks #1 th rou g h #6 . Th e C i ty C ou n ci l al so d irect ed s taff t o p rep are an am end m en t to ad d p ressure w ash in g services to the rem aining five p arks.

I S S U E S /A N A L Y S I S
C ity staff h as w orked wi th Val ley M ai n t en an ce on an am en d m en t t o i n c lu d e th e ad d ition al p ressure w ash in g servic es for th e rem aining five p arks. T h e p rop osed A m end m en t w ould

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in clud e p res su re washing on ce p er w eek at all rem ain in g p arks, #7 t hroug h #1 1, w hi ch w ould in crease th e an nu al con tract am ou n t b y $15 ,60 0.0 0 for a t otal an n u al con tract am ou n t of $9 8,7 48 .00 .

E N V I R O N M E N T A L D E T E R M I N A T I O N
S ince th is p roject is m ai n t en an ce of an exis ti n g facil it ies, the en viron m en t al d et erm in ation for th is p roject is C ateg orically E xem p t from the C aliforn ia E n vironm ental Q u ality A ct (C E Q A ).

F I S C A L I M P A C T S
Th e ad op ted F Y 2 0 2 2 -2 3 b u d g et con tains su ffic ien t fun d s in t he b elow acc ou n ts for the p rop osed Restroom C lean in g & Lockup S ervices:

F u nd in g F Y 2 02 2-2 3 A ccoun t N o. 1 01 -54 20 -52 53 $ 1 00 ,00 0

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
Attachment 1: Amendment 1
Attachment 2: Agreement
Attachment 3: Revised Cost S heet

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AMENDMENT No. 1
PARK RESTROOM CLEANING & LOCKUP SERVICES AGREEMENT (23-002) This Amendment to an Agreement between the CITY OF UPLAND (“City”) and VALLEY MAINTENANCE CORP. (“Contractor”) for park restroom cleaning and lockup services is entered into this 23rd day of January, 2023.

RECITALS
WHEREAS, on December 12, 2022, the City and Contractor entered into an Agreement between the CITY OF UPLAND, a California municipal corporation, and VALLEY MAINTENANCE CORP. a California corporation for Park Restroom Cleaning & Lockup Services (“Agreement”); and WHEREAS, the Parties wish to add services to the Agreement and it now becomes necessary to amend said Agreement.

NOW THEREFORE, in consideration of the mutual promises and undertakings of the Parties herein set forth, the Parties agree as follows:

AMENDMENT

1. Services: In addition to the services provided under the Agreement, Contractor shall provide City with services of pressure washing to an additional 5 City parks that are set forth in Exhibit “A.” Pursuant to this Amendment, Contractor shall complete Friday pressure washing at those parks listed in Exhibit “A.” The additional cost for those parks shall be $15,600 annually. Including those parks, the total amount of the Agreement, as amended, shall not exceed $98,748 annually.

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IN WITNESS WHEREOF City and Contractor have executed this Amendment the day and year first herein above

CITY OF UPLAND

MICHAEL BLAY
City Manager

ATTEST

KERI JOHNSON
City Clerk

APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney

Contractor

By:

Name:

Title:

By:

Name:

Title:

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EXHIBIT A

Additional power washing services for:

 Greenbelt Park
 Magnolia Park
 Sierra Vista Park
 McCarthy Park
 San Antonio Park

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PROPOSAL COST SUMMARY SHEET

NAME OF PROPOSER: Valley Maintenance Corp.

The undersigned, hereby declare that we have examined all locations of the proposed Services, and understand the Contract Documents, including all conditions, specifications, and all Addenda, if any, for Public Parks Restroom Facilities Cleaning & Lockup Services, 23 - 002. The City has established Public Parks Restroom Facilities Cleaning Services as part of this RFP process. The City will review all Public Parks Restroom Facilities Cleaning Services and will award the contract to the proposer that will provide the City with the best value for that specific Service. We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project for the following:

SCHEDULED SERVICES ANNUAL
COST
Daily Restroom Cleaning & Lockup – Parks 1-11 (365 Days) $ 61.860 Friday Pressure Washing – Parks 1-11 (52 Days) $ 34,320

EXTRA SERVICES (T&M) ANNUAL
COST
Restroom Cleaning - $ 42 H.R. X 24 Man Hours/Annually = $ 1,008 Pressure Washing - $ 65 H.R. X 24 Man Hours/Annually = $ 1,560

Public Parks Restroom
Facilities Cleaning &
Lockup Services

$ 98,748.00

Annual Total Cost

Ninety Eight Thousand Seven Hundred Forty Eight

Public Parks Restroom Facilities Cleaning Services (Price in Written Form)

Signature: Date: Dec. 20, 2022 Page 26 of 26

S T A F F R E P O R T
I T E M N O . 11.A .

LO R A L E E FA R R I S, P L A N N I N G M A N A G E R S U B J E C T :C O N S I D E R A T I O N O F A N U R G E N C Y O R D I N A N C E (Z O N I N G C O D E A M E N D M E N T N O. 2 3-0 00 1) A M E N D I N G C H A P T E R 1 7.3 7 O F T H E

U P L A N D M U N I C I PA L C O D E R E L A T E D TO A C C E S S O RY DW E L L I N G

U N I T S A N D J U N I O R A C C E S S O R Y DW E L L I N G U N I T S, A N D

D E T E R M I N I N G T H E O R D I N A N C E I S E X E M P T F R O M T H E

C A L I F O R N I A E N V I R O N M E N TA L Q U A L I T Y A C T

R E C O M M E N D E D A C T I O N
I t i s recom m en d ed t h at th e C ity C ou n c il hold first read in g b y t it le on ly an d ad op t an urg en cy ord in ance of t he C ity C ou n ci l of t he C it y of Up lan d am en d in g C h ap t er 17 .37 of t he Up lan d M u nicip al C od e relat in g t o A c ces sory D w ell in g U n i ts (A D U s) an d J un ior A ccessory D w ellin g Un its (J A D U s), an d d eterm ine t he O rd i nan ce t o b e S tat u t ori ly E xem p t from th e C aliforn ia E nviron m en tal Q uality A ct (C E Q A ) p ursu ant to S ection 21 08 0.1 7.

G O A L S T A T E M E N T
Th e p rop os ed action su p p ort s th e C ity’s g oals of m ain tai n i n g com p l ian ce with s tat e law, as w ell as p rovid ing for h ig h-q uality h ousin g in a ran g e of typ es, d ensities, an d un it sizes th at m eets t he h ou s in g need s of resi d en ts of al l in com e level s, p rom oti n g eq ual and fair h ousin g op p ortun ities for all resi d en ts , and fac il it ati n g th e d evelop m ent of a m i x of p ri ces , typ es, an d afford ab ility of hou sing p rod ucts th rou g h t he im p lem en tation of flexib le s tan d ard s an d an efficien t p erm itting p rocess.

B A C K G R O U N D
I n recen t years, the C alifornia Leg islature h as ap p roved , an d th e G overnor h as sig n ed in to law, a nu m b er of b il ls th at, am on g oth er t h i n g s, am en d ed G overn m en t C od e sec ti on s 6 58 52 .2

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and 65 85 2.2 2 t o im p ose n ew lim it s on local au t h orit y to reg ulate A D U s and J A D U s. I n 2 02 2, th e C alifornia L eg islatu re ap p roved , an d t he G overnor si g n ed i n t o law, a n ew b il l (S B 89 7) th at furth er am end s G overn m en t C od e sec ti on s 65 85 2.2 an d 6 58 52 .22 (“N ew A m en d m ents”).

A m ong oth er thing s, the N ew A m en d m ents:

Req u ire t h e C it y to allow certain A D U s to b e hig h er — u p t o 18 or 25 feet, d ep en d ing on th e situ ation;
R eq uire the C ity’s front setb ack to yield for certain A D U s; Req u ire th e C i ty allow A D U s t o b e d evel op ed as p art of p rop osed m ulti-fam ily d evelop m ents, rath er than just existin g m ulti-fam ily d evelop m en ts; R e q u i re th e C it y to ju stify a d en ial w ith a full set of d etailed com m en ts d escrib in g the d eficiencies in th e ap p lication and exp lain in g h ow to rem ed y th em ; an d Rem ove the au tom atic rep eal in 20 25 (now the A D U statute is p erm an ent).

S B 8 97 took effect on J anu ary 1, 2 02 3. U ntil t h e C it y ad op t s an up d ated A D U ord in ance th at com p lies w i th req u i rem en t s of S B 8 97 , th e C ity’s entire exi st in g A D U ord i nan ce is n ull an d void as a m att er of law, an d th e C it y will h ave to all ow A D U s with n o loc al reg ulation excep t for th e few req uirem ents in the state A D U law itself. A d op tin g th e u rg ency ord inan ce w ill allow t h e C it y t o con ti nu e p rocessing A D U s w it h th e C i ty's reg u lation s an d p roced ures in p lace, as am en d ed b y S B 89 7, in th e in terim wh ile a p erm an en t ord inan ce wi th th ese up d ates is p rocessed .

I S S U E S /A N A L Y S I S
Th e p rop os ed ord in an c e am end s th e C it y’s local reg ulatory sc h em e for t he con st ru ct ion of A D U s an d J A D U s to c om p ly w it h recen tl y am end ed p rovi si ons of G overnm ent C od e section s 65 85 2.2 and 65 85 2.2 2.

Failure to com p l y with G overn m en t C od e sect ion s 65 85 2.2 an d 6 58 52 .22 (as am end ed ) ren d ers the C ity’s A D U ord inan ce n ull an d void , thereb y lim itin g the C ity to the ap p lication of th e few d efau lt state stan d ard s p rovid ed in G overnm ent C od e sections 65 85 2.2 and 65 85 2.2 2.

Th e ap p roval of A D U s an d J A D U s b ased sol ely on th ese d efau lt statu tory s tan d ard s , w ithou t local reg u lation s g overn in g h eig ht, setb ack, lan d scap e, and architectu ral review, am ong oth er th in g s, wou ld threaten the ch aracter of existing n eig hb orh ood s, an d neg atively im p act p rop erty values, p erson al p rivacy, an d fire safety.

Th e attach ed p rop osed urg en cy ord inan ce inclu d es ch ang es to th e Up lan d M un icip al C od e C h ap ter 1 7 .3 7 su b s tan ti all y as d etai led in A tt ach m en t A . Th e U rg en cy O rd inan ce req u ires a four-fifths vote of the C ity C ou ncil.

E N V I R O N M E N T A L R E V I E W

Un d er C aliforn ia P u b l ic Resou rces C od e s ect ion 21 08 0.1 7, th e C ali forn ia E n vironm ental Q uality A ct (“C E Q A ”) d oes n ot ap p ly to th e ad op tion of an ord i n an ce b y a ci ty or coun ty im p lem en ting the p rovision s of sect ion 6 58 52 .2 of t h e G overn m en t C od e, w h ic h is C alifornia’s A D U law an d w hich also reg u l ates J A D U s, as d efi n ed b y section 6 58 52 .22 . Th erefore, the p rop osed ord i nan ce i s S t atu toril y E xem p t from C E Q A in t h at t he p rop osed ord inan ce im p lem en ts th e S tate’s A D U law.

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F I S C A L I M P A C T S
Th ere is n o fiscal i m p act ass oci ated with ap p rovi n g the p rop osed u rg en cy ord in ance. A D U's th at are not exem p t from req u i ri n g an A D U Perm it w ill con ti nu e t o b e req u ired to p ay a p erm it fee for staff's cost in p rocessing th e ap p roval of th e p erm its.

A L T E R N A T I V E S
Th e C ity C oun cil m ay p rovid e staff w ith alternative d irection .

AT TAC HM E NT S :

Description
A. Draft Urgency Ordinance

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URGENCY ORDINANCE NO.

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF UPLAND AMENDING CHAPTER 17.37 OF THE CITY

OF UPLAND MUNICIPAL CODE RELATING TO ACCESSORY

DWELLING UNITS AND JUNIOR ACCESSORY DWELLING

UNITS AND DETERMINING THE ORDINANCE TO BE

EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY
ACT (CEQA) GUIDELINES.

WHEREAS, the City of Upland, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and

WHEREAS, state law authorizes cities to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and

WHEREAS, in recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that, among other things, amended Government Code sections 65852.2 and 65852.22 to impose new limits on local authority to regulate ADUs and JADUs; and

WHEREAS, in 2022, the California Legislature approved, and the Governor signed into law, a new bill (SB 897) that further amends Government Code sections 65852.2 and 65852.22; and

WHEREAS, SB 897 took effect January 1, 2023, and if the City’s ADU ordinance does not comply with the requirements imposed by SB 897 by this date, the City’s entire existing ADU ordinance becomes null and void as a matter of law; and

WHEREAS, the City desires to amend its local regulatory scheme for the construction of ADUs and JADUs to comply with the amended provisions of Government Code sections 65852.2 and 65852.22; and

WHEREAS, there is a current and immediate threat to the public health, safety, or welfare based on the passage of SB 897 because the City’s ordinance does not comply with the amended laws as of January 1, 2023, and the City’s ADU ordinance has become null and void, the City is thereafter be limited to applying the few default standards that are provided in Government Code sections 65852.2 and 65852.22 for the approval of ADUs and JADUs; and

WHEREAS, the approval of ADUs and JADUs based solely on the default statutory standards, without local regulations governing height, setback, landscape, and architectural review, among other things, would threaten the character of existing neighborhoods, and negatively impact property values, personal privacy, and fire safety. These threats to public safety, health, and welfare justify adoption of this ordinance as an urgency ordinance to be effective immediately upon adoption by a four-fifths vote of the City Council; and

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WHEREAS, to protect the public safety, health, and welfare, the City Council may adopt this ordinance as an urgency measure in accordance with Government Code section 36937, subdivision (b).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF UPLAND DOES ORDAIN AS FOLLOWS:

Section 1. The above recitals are true and correct and are hereby incorporated herein by this reference and adopted as findings by the City Council.

Section 2. Under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of section 65852.2 of the Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 65852.22. Therefore, the proposed ordinance is statutorily exempt from CEQA in that the proposed ordinance implements the State’s ADU law.

Section 3. Chapter 17.37 of the Upland Municipal Code is hereby amended and restated to read in its entirety as provided in Exhibit A, attached hereto and incorporated herein by reference.

Section 4. Effective Date. This Ordinance takes effect immediately upon its adoption.

Section 5. Publication. The City Clerk shall either: (a) have this ordinance published in a newspaper of general circulation within 15 days after its adoption or (b) have a summary of this ordinance published in a newspaper of general circulation, within 15 days after its adoption.

Section 6. The City Clerk shall submit a copy of this ordinance to the Department of Housing and Community Development within 60 days after adoption.

Section 7. Severability. If any section, subsection, subdivision, sentence, or clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

PASSED, APPROVED, AND ADOPTED this 23rd day of January, 2023.

Bill Velto, Mayor

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I, Keri Johnson, City Clerk of the City of Upland, California, do hereby certify that the foregoing urgency Ordinance was introduced at a regular meeting of the City Council of the City of Upland held on the 23rd day of January, 2023, and was adopted at a regular meeting of the City Council of the City of Upland on the 23rd day of January, 2023, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Keri Johnson, City Clerk

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EXHIBIT A

Chapter 17.37 ACCESSORY DWELLING UNITS

17.37.010 Purpose
The purpose of this chapter is to establish procedures for permitting allow and regulate accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) on lots zoned for residential uses, and to implement in compliance with California Government Code Sections 65852.2 and 65852.22, requiring consideration of such uses.

17.37.020 Effect of Conforming
An ADU or JADU that conforms to the standards in this chapter will not be:

A. Deemed to be inconsistent with the City’s General Plan and zoning designation for the lot or property on which the ADU or JADU is located.

B. Deemed to exceed the allowable density for the lot on which the ADU or JADU is located.

C. Considered in the application of any local ordinance, policy, or program to limit residential growth.

D. Required to correct a nonconforming zoning condition, as defined in Section 17.37.030 below. This does not prevent the City from enforcing compliance with applicable building standards in accordance with Health and Safety Code Section 17980.12.

17.37.030 Definitions
As used in this chapter, the following terms are defined as follows:
“Accessory dwelling unit” or “ADU” means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence dwelling unit. For the purpose of this ordinance, primary dwelling, primary dwelling unit, and primary residence mean the same thing and may be used interchangeably. An accessory dwelling unit also includes the following:

1. An efficiency unit, as defined by Section 17958.1 of the California Health and Safety Code; and

2. A manufactured home, as defined by Section 18007 of the California Health and Safety Code.

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“Accessory structure” means a structure that is accessory and incidental to a dwelling located on the same lot.
“Attached ADU” means an ADU that is constructed as a physical expansion (i.e., addition) of the primary dwelling and shares common wall with the primary dwelling.

An attached ADU does not include a manufactured home.
“Complete independent living facilities” means permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family or multifamily dwelling is or will be situated.
“Detached ADU” means an ADU that is constructed as a separate structure from the primary dwelling, which does not share any walls with the primary dwelling. “Director” means the Development Services Director or designee. “Efficiency kitchen” means a kitchen that includes allof the following:

1. A cooking facility with appliances.

2. A food preparation counter or counters that total at least 15 square feet in area and storage cabinets that are of a reasonable size in relation to the size of the JADU.

3. Food storage cabinets that total at least 30 square feet of shelf space. “Existing structure” means an existing single-family dwelling, multifamily dwelling, or other accessory structure that can be safely converted into habitable space under the California Building Standards Code, as amended by the City, and other applicable law.
“Junior accessory dwelling unit” or “JADU” means a residential unit that satisfies all of the following:

1. Is a minimum of 220 square feet and a maximum of It is no more than 500 square feet of gross floor area in size;

2. Is contained entirely within an existing or proposed single-family structure. An enclosed use within the residence, such as an attached garage, is considered to be a part of and contained within the single-family structure.;

3. May It includes its own separate sanitation facilities, or may shares sanitation facilities with the existing or proposed single-family structure; and

4. Includes an efficiency kitchen, as defined in this section. “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but not including a garage or any accessory structure.

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“Nonconforming zoning condition” means a physical improvement on a property that does not conform to current zoning standards.
“Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU or JADU.
“Primary dwelling” means the existing or proposed single-family dwelling on the lot where an ADU would be located.
“Proposed dwelling” means a dwelling that is the subject of a building permit application and that meets the requirements for permitting. “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.
“Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another. (Ord. 1948 § 4, 2021)

17.37.040 Approvals
The following approvals apply to ADUs and JADUs under this chapter:

A. Building Permit Only. If an ADU or JADU complies with each of the general requirements in Section 17.37.050 below, it is allowed with only a building permit in the following scenarios:

1. Converted on Single-family Lot. Only one ADU as described in subsection (A)(1) or and one JADU on a lot with a proposed or existing single-family dwelling on it, where the ADU or JADU:
a. Is either: within the space of a proposed single-family dwelling; within the existing space of an existing single-family dwelling; or (in the case of an ADU only) within the existing space of an accessory structure, plus up to 150 additional square feet if the expansion is limited to accommodating ingress and egress.; and
b. Has exterior access that is independent of that for the single-family dwelling.; and
c. Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.
d. The JADU complies with the requirements of Government Code Section 65852.22.

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2. Limited Detached on Single-family Lot. One detached, new-construction ADU on a lot with a proposed or existing single-family dwelling (in addition to any JADU that might otherwise be established on the lot under subsection (A)(1) above), if the detached ADU satisfies the following limitations:
a. The side- and rear-yard setbacks are at least four feet. b. The total floor area is 800 square feet or smaller. c. The peak height above grade is 16 feet or less. does not exceed the applicable height limit in Section 17.37.050(B) below.

3. Converted on Multifamily Lot. One or more ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, if each converted ADU complies with state building standards for a dwelling. Under this subsection (A)(3), Aat least one converted ADU is allowed within an existing multifamily dwelling, up to a quantity equal to 25 percent of the existing multifamily dwelling units.

4. Limited Detached on Multifamily Lot. No more than two detached ADUs on a lot that has an existing or proposed multifamily dwelling if each detached ADU satisfies the following limitations:
a. The side- and rear-yard setbacks are at least four feet. If the existing multifamily dwelling has a rear or side setback of less than four feet, the city will not require any modification to the multifamily dwelling as a condition of approving the ADU.
b. The peak height above grade is 16 feet or less does not exceed the applicable height limit provided in Section 17.37.050(B) below.

B. ADU Permit.

1. Except as allowed under subsection A above, no ADU may be created without a building permit and an ADU permit in compliance with the standards set forth in Sections 17.37.050 and 17.37.060 below.

2. The City may charge a fee to reimburse it for costs incurred in processing ADU permits, including the costs of adopting or amending the City’s ADU ordinance. The ADU permit processing fee is determined by the Planning Development Services Department and approved by the City Council by resolution.

C. Process and Timing.

1. An ADU permit is considered and approved ministerially, without discretionary review or a hearing.

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2. The City must act approve or deny an application to create an ADU or JADU within 60 days from the date that the City receives a completed application.

If the City has not approved or denied the completed application within 60 days, the application is deemed approve unless either:
a. The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay; or
b. When an application to create an ADU or JADU is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, the City may delay acting on the permit application for the ADU or JADU until the City acts on the permit application to create the new single- family or multifamily dwelling, but the application to create the ADU or JADU will still be considered ministerial without discretionary review or a hearing. (Ord. 1948 § 4, 2021)

3. If the City denies an application to create an ADU or JADU, the City must provide the applicant with comments that include, among other things, a list of all the defective or deficient items and a description of how the application may be remedied by the applicant. Notice of the denial and corresponding comments must be provided to the applicant within the 60-day time period established by subsection (C)(2) above.

4. A demolition permit for a detached garage that is to be replaced with an ADU is reviewed with the application for the ADU and issued at the same time.

17.37.050 General ADU and JADU Requirements
The following requirements apply to all ADUs and JADUs that are approved under Section 17.37.040(A) or (B) above:

A. Zoning.

1. An ADU or JADU subject only to a building permit under Section 17.37.030(A) above may be created on a lot in a residential or mixed- use zone.

2. An ADU or JADU subject to an ADU permit under Section 17.37.040(B) above may be created on a lot that is zoned to allow single-family dwelling residential use or multifamily dwelling residential use.

B. Height.

1. Except as otherwise provided by subsection (B)(2) and (B)(3) below, a detached ADU created on a lot with an existing or proposed single family or multifamily dwelling unit may not exceed 16 feet in height.

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2. A detached ADU may be up to 18 feet in height if it is created on a lot with an existing or proposed single family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or a h igh quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of 20 feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit.

3. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed 18 feet in height.

4. An ADU that is attached to the primary dwelling may not exceed 25 feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower. Notwithstanding the foregoing, ADUs subject to this subsection (B)(4) may not exceed two stories.

5. For purposes of this subsection (B), height is measured above existing legal grade to the peak of the structure.

BC. Fire Sprinklers.

1. Fire sprinklers are required in an ADU if sprinklers are required in the primary residence.

2. The construction of an ADU does not trigger a requirement for fire sprinklers to be installed in the primary dwelling.

CD. Rental Term. An No ADU or JADU is prohibited from being may be rented for a term that is shorter than 31 30 days. or operated under Chapter 17.23.1 of this Code regarding short-term rentals. This prohibition applies regardless of when the ADU or JADU was created.

DE. No Separate Conveyance. The An ADU or JADU may be rented, but, except as otherwise provided in Government Code Section 65852.26, no ADU or JADU may shall not be sold, transferred, or assigned or otherwise conveyed separately from the primary dwelling (in the case of a single-family lot) or from the lot and all of the dwellings (in the case of a multifamily lot), but may be rented.

EF. Septic System. If the ADU or JADU will connect to an onsite wastewater- treatment system, the owner must include with the application a percolation test completed within the last five years or, if the percolation test has been recertified, within the last 10 years.

FG. Owner Occupancy.

1. If there is a JADU on the property, either the JADU or primary dwelling shall be occupied by the owner of record, unless the property is entirely owned by another governmental agency, land trust, or housing organization.

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2. An ADU is not subject to any owner-occupancy requirement.

1. An ADU that is permitted after January 1, 2020, but before January 1, 2025, is not subject to any owner-occupancy requirement.

2. Unless applicable law requires otherwise, all ADUs that are permitted on or after January 1, 2025 are subject to an owner-occupancy requirement. A natural person with legal or equitable title to the property must reside on the property as the person’s legal domicile and permanent residence.

3. As required by state law, all JADU’s are subject to an owner-occupancy requirement. A natural person with legal or equitable title to the property must reside on the property, in either the primary dwelling or JADU, as the person’s legal domicile and permanent residence. However, the owner-occupancy requirement in this subsection (G)(3) does not apply if the property is entirely owned by another government agency, land trust, or housing organization.

GH. Deed Restriction. Prior to issuance of a final inspection and release of occupancy of a building permit for an ADU or JADU, a deed restriction must be recorded against the title of the property in the County Recorder’s office and a copy filed with the Development Services Department. The deed restriction must run with the land and bind all future owners. The form of the deed restriction will be provided by the City and must provide that:

1. Except as otherwise provided in Government Code Section 65852.26, Tthe ADU or JADU may not be sold separately from the primary dwelling.

2. The ADU or JADU is restricted to the approved size and to other attributes allowed by this section.

3. The deed restriction runs with the land and may be enforced against future property owners.

4. The deed restriction may be removed if the owner eliminates the ADU or JADU, as evidenced by, for example, removal of the kitchen facilities. To remove the deed restriction, an owner may make a written request to the Director, providing evidence that the ADU or JADU has in fact been eliminated. The Director may then determine whether the evidence supports the claim that the ADU or JADU has been eliminated. Appeal may be taken from the Director’s determination consistent in accordance with Chapter 17.47 with other provisions of this Code. If the ADU or JADU is not entirely physically removed, but is only eliminated by virtue of having a necessary component of an ADU or JADU removed, the remaining structure and improvements must otherwise comply with applicable provisions of this Code.

5. The deed restriction is enforceable by the Director or designee for the benefit of the City. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the City is authorized to obtain any remedy available to it at law or equity, including, but

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not limited to, obtaining an injunction enjoining the use of the ADU or JADU in violation of the recorded restrictions or abatement of the illegal unit.

H. Parking.

1. General Parking Requirements. No on-site parking shall be required for a JADU. One on-site parking space shall be required for each ADU. The parking space may be provided in setback areas or as tandem parking, as defined by Section 17.37.030 above.

2. Exceptions. No on-site parking space for an ADU shall be required in the following situations:
a. The ADU is located within one-half mile walking distance of public transit, as defined in Section 17.37.020.
b. The ADU is located within an architecturally and historically significant district established by the City.
c. The ADU is a “Converted on a Single-family lot ADU” specifically within a proposed or existing primary residence or an accessory structure under Section 17.37.040(A)(1).
d. When on-street parking permits are required but not offered to the occupant of the ADU.
e. When there is an established car share vehicle stop located within one block of the ADU.

3. No Replacement Parking. When a garage, carport, or covered parking structure is demolished in conjunction with the construction of an ADU or converted to an ADU, those on-site parking spaces are not required to be replaced
IH. Reporting of Annual Rent Income Reporting. In order to facilitate the City’s obligation to identify adequate sites for housing in accordance with Government Code Sections 65583.1 and 65852.2, the following requirements shall be satisfied:

1. With the building permit application, the applicant shall provide the City with an estimate of the projected annualized rent that will be charged for the ADU or JADU.

2. By January 31 of each calendar year, the owner of the property containing an ADU or JADU shall Within 90 days after each yearly anniversary of the issuance of the building permit, the owner must report the actual rent charged for the ADU or JADU during the prior calendar year. If the City does not receive the report within the 90-day period, the owner is in violation of this Code, and the City may send the owner a notice of violation and allow the owner another

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30 days to submit the report. If the owner fails to submit the report within the time 30-day period stated in the notice of violation, the City may enforce this provision in accordance with applicable law. (Ord. 1948 § 4, 2021) I. Building & Safety.

1. Must comply with building code. Subject to subsection (I)(2) below, all ADUs and JADUs must comply with all local building code requirements.

2. No change of occupancy. Construction of an ADU does not constitute a Group R occupancy change under the local building code, as described in Section 310 of the California Building Code, unless the building official or Code Enforcement Division officer makes a written finding based on substantial evidence in the record that the construction of the ADU could have a specific, adverse impact on public health and safety. Nothing in this subsection Error! Reference source not found. prevents the city from changing the occupancy code of a space that was uninhabitable space or that was only permitted for nonresidential use and was subsequently converted for residential use in accordance with this section.

17.37.060 Specific ADU Requirements
The following requirements apply only to ADUs that require an ADU permit under Section 17.37.040(B) above.

A. Maximum Size.

1. The maximum size of a detached or attached ADU subject to this section is 850 square feet for a studio or one-bedroom unit and 1,000 square feet for a unit with two or more bedrooms. No more than two bedrooms are allowed.

2. In addition to being subject to subsection (A)(1), An attached ADU that is created on a lot with an existing primary dwelling is further limited to 50 percent of the floor area of the existing primary dwelling.

3. Application of other development standards in this section, such as FAR or lot coverage, might further limit the size of the ADU, but no application of the percent-based size limit in subsection (A)(2) above or of an FAR, front setback, lot coverage limit, or open-space requirement may require the ADU to be less than 800 square feet.

B. Setbacks.

1. An ADU that is subject to this Section must conform to a 25-foot front-yard setback, subject to subsection (A)(3) above.

2. An ADU that is subject to this Section must conform to the 4-foot side- and rear-yard setbacks.

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Upland City CouncilJanuary 23, 2023

Upland City Council
January 23, 2023