U P L A N D C I T Y C O U N C I L
A G E N D A
J a n u a ry 2 3 , 2 0 2 3
C ity C ou n ci l C h a mbe r
B I L L V E L T O, M A Y O R
C A R L O S A . G A R C I A , M A Y O R P R O T E M
J A M E S B R E I T L I N G, C O U N C I L M E M B E R
S H A N N A N M A U S T, C O U N C I L M E M B E R
R U D Y Z U N I G A , C O U N C I L M E M B E R
M I C H A E L B L A Y , C I T Y M A N A G E R
S T E P H E N P . D E I T S C H , C I T Y A T T O R N E Y
D I S R U P T I O N O F M E E T I N G S
I n d ivid uals wh o d em onstrate d isru p tive cond uct d urin g C ity C ou ncil m eetin g s th at p revent th e C ity C oun cil from cond ucting its m eeting in an ord erly m ann er are g u ilty of a m isd em ean or as stated in P C 40 3, d isru p tin g a p ub lic m eeting , and are sub ject to rem oval from th e ch am b er or arrest.
* * * * * * * * * * * *
6 :0 0 P M - C losed S ession
1.C A L L T O O R D E R A N D R O L L C A L L
2.A D D I T I O N S -D E L E T I O N S T O A G E N D A
3.O R A L C O M M U N I C A T I O N S
T his is a tim e for an y citizen to c om m en t on it em l is ted on th e cl osed session ag end a on ly. A n yon e wish in g to ad d ress t he leg is lat ive b od y is req u est ed to sub m it a sp eaker card t o th e C ity C l erk at or p rior to sp eaking . T h e sp eakers are req u ested to keep th eir com m en ts to n o m ore t h an th ree (3 ) m inu tes. Th e use of visu al aid s w ill b e in clud ed in the tim e lim it.
4.C L O S E D S E S S I O N
A .C LO S E D S E S S I O N C O N F E R E N C E W I T H L A B O R N E G OT I A TO R S G overn m en t C od e S ection 54 95 7.6
A g ency D esig n ated
Rep resen tatives:
C ity M anag er M ichael B lay, A ssistant
C ity M anag er S tep hen Parker, and
H um an Res ou rces /R i sk M an ag er Terry
D oyle
E m p loyee org an izations: Up lan d M id -M an ag em ent A ssociation , Up lan d C it y E m p loyees A ssociation ,
Up lan d Police O fficers A ssociation, and
Up lan d Police M an ag em ent A ssociation
Un rep resented E m p loyees:E xecu tive S taff an d N on - Rep resen ted /C on fid ential E m p loyees
* * * * * * * * * * * *
7:00 P M
5.I N V O C A T I O N
M ike I ng ram , C h ristian S cien ce Faith
6.P L E D G E O F A L L E G I A N C E
7.P R E S E N T A T I O N S
P resentation b y E lizab eth S krzat, G eneral M an ag er of th e C hino B asin Water C onservation D istrict
8.C I T Y A T T O R N E Y
9.O R A L C O M M U N I C A T I O N S
T his i s a t im e for an y ci ti zen t o com m ent on an y it em li st ed or n ot li st ed on th e ag end a. A nyon e wi sh in g to ad d res s the leg islat ive b od y i s req u es ted t o su b m it a sp eaker card t o th e C i ty C lerk at or p rior to s p eaki n g . T h e sp eakers are req u ested t o keep th eir com m en ts to no m ore t h an three (3) m in u t es. S p eakers will b e g iven fi ve (5 ) m inu tes d u ri n g p ub lic h eari ng s. T h e use of visu al ai d s will b e i n c lu d ed in th e t im e li m i t. P ub li c com m ents an d q u est ion s for t h e p urp ose of h earing curren t m at ters of con cern in ou r com m u n i ty an d to p rovid e c it izen s a m eth od for th e p ub li c to h ear th ose con cerns in an op en ven u e is encourag ed .
H owever, u n d er t he p rovisions of t he B rown A ct , th e C ity C ou n c il is p rohib ited from d iscu ssion of it em s n ot listed on t he ag end a, and th erefore, th e C ity C oun cil, C ity M an ag er, or C it y A tt orn ey w il l t ake com m u n i cat ion s un d er ad visem en t for consid eration an d ap p rop riate resp on s e or d i sc u s si on at a later tim e.
10.C O N S E N T C A L E N D A R
A ll m at ters list ed u n d er th e C onsent C al en d ar are c on s id ered t o b e rou ti ne and will b e en act ed b y on e roll call vot e. T h ere w i ll b e no sep arat e d is cu ss ion of these i tem s u n l ess m em b ers of t h e l eg i sl ati ve b od y req uest sp ecific item s b e rem oved from th e C on sen t C alen d ar for sep arate action.
A .A P P R O V A L O F M I N U T E S
A p p rove th e Reg u lar M eeti ng M i n u tes of J an u ary 9, 2 02 3. (S t aff Person :
Keri J oh nson)
B.2 N D R E A D I N G O F O R D I N A N C E N O. 1 97 4 A M E N D I N G U P L A N D M U N I C I PA L C O D E S E C T I O N 17 .15 .08 0(F ) (A D V E R T I S I N G S I G N S A N D
S T R U C T U R E S N E A R F R E E W A Y S )
H old second read in g b y title only, w aive fu rther read in g , an d ad op t O rd in ance N o. 1 97 4 am en d in g U p lan d M u n ic ip al C od e S ection 17 .15 .08 0(F ) (A d verti si ng S ig n s A n d S tructu res N ear F reew ays) b y in creasing t he m axi m u m tw enty-five (25 ) foot heig h t all ow ed for freew ay- oriented ad verti si n g sig n s for c om m erc ial p rop erty w it h a m in im um fron tag e of 25 0 feet on a freeway, all ow in g p rop ert y i n th e Reg ional C om m ercial Zoning D i st ri ct t h at is n ot ad jac ent t o a freew ay t o h ave a freeway-orien ted ad vert isin g si g n , and es tab li sh d esi g n st and ard s. (S taff Person: Rob ert D alq uest)
C .D E S I G N A T I O N O F A D E L E G A T E TO T H E S O U T H E R N C A L I F O R N I A
A S S O C I A T I O N O F G O V E R N M E N T S G E N E R A L A S S E M B LY M E E T I N G C E Q A : N ot a p roject.
A p p oint C ou ncilm em b er J am es B reitling as t h e d eleg ate to rep resen t th e C ity of Up lan d at t he S ou t h ern C alifornia A s soc iat ion of G overn m en ts (S C A G ) G en eral A s sem b l y M eeti ng on M ay 4 , 2 02 3. (S taff Person: Keri J oh nson)
D.A P P R O V A L O F D E C E M B E R W A R R A N T A N D PA Y R O L L R E G I S T E R S A p p rove t he D ecem b er Warran t Reg i st ers (ch eck nu m b ers 41 52 8-4 18 97 and 47 18 2-4 71 84 ) an d D i rec t D isb u rsem en ts tot ali n g $6,4 52 ,31 4.2 8 and Payroll Reg is ters tot ali ng $2,4 83 ,66 0.4 0 (c h ec k n um b ers 16 27 85 -16 29 33 and E lectronic F un d Tran sfers 3 76 44 -38 38 0). (S taff Person : S tep hen Parker)
E .T R E A S U R E R 'S R E P O RT D E C E M B E R 20 22 Receive and file th e D ecem b er 20 22 Treasu rer's Rep ort. (S taff Person :
S tep h en Parker)
F.C O N S I D E R A P P R O V A L O F T H E R E V I S E D C I T Y-W I D E J O B
D E S C R I P T I O N S
C E Q A : N ot a p roject
A p p rove t he revised C i ty-wi d e job d esc ri p t ion s b ased on th e recom m end ations from t h e Koff & A ssociates c las si fic ati on st ud y. (S taff Person: S tep hen Parker)
G .A C C E P TA N C E O F T H E G R A N T R E V I E W C O M M I TT E E 'S
R E C O M M E N D A T I O N R E G A R D I N G E L I G I B L E P R O J E C T S F O R
C O M M U N I T Y D E V E LO P M E N T B LO C K G R A N T (C D B G ) F U N D I N G
T H R O U G H T H E C O M M E R C I A L R E H A B I L I TA T I O N P R O G R A M C E Q A : C ateg orically E xem p t from th e C alifornia E nviron m en tal Q uality A ct (C E Q A ) p u rsu an t t o S ec ti on 15 30 1 of th e C E Q A G u id elines (C l ass 1 , E xisting Facilities).
A ccep t th e G ran t Review C om m i tt ee’s recom m en d ation relat ive to elig ib ility and fu nd in g for th e following C om m ercial Reh ab ilitation P rog ram p articip an ts: B arc us o S ocial C lu b located at 1 51 N . S econ d A venu e and Th e S up rem e P lat e located at 1 10 E . 9 th S treet. (S t aff Person : Rob ert D alq uest)
H .R E I M B U R S E M E N T A G R E E M E N T W I T H S P R I N T C O M M U N I C A T I O N S F O R
F A C I L I T Y R E LO C A T I O N S O N PA L M A V E N U E C E Q A : T he p rojec t has b een assessed in accord an ce w i th t he authority and criteria con tained in th e C aliforn ia E nviron m en tal Q u ality A ct (C E Q A ), and t h e S tat e C E Q A G u id eli n es , and d eterm in ed to b e categ orically exem p t from fu rt h er en vironm ental review p u rsu an t t o S ec ti on 15 30 1(c)
(E xisting Facilities), of the C E Q A g uid elin es.
A p p rove a Reim b ursem ent A g reem ent with S p ri nt C om m un ications C om p an y L.P. in the am ou nt of $9 8,4 63 .99 an d authorize a con stru ction con ting ency in th e am ou nt of $1 4,8 36 .01 for a total authorized exp end iture am ou nt of $1 13 ,30 0; and au th orize th e C ity M anag er to execu te th e ag reem en t an d an y fut ure am en d m ent s wi th in th e C i ty M an ag er's authority. (S taff Person: B rad en Yu )
I .A P P R O V A L O F S U B D I V I S I O N I M P R O V E M E N T A G R E E M E N T A N D PA R C E L M A P 20 44 8 (LO C A T E D A T 2 06 8 W 1 1 T H S T R E E T ) C E Q A ; T h i s P roject is C ateg orically E xem p t from t he C alifornia E nviron m en tal Q u ali ty A ct (C E Q A ) p ursu ant t o S ection 15 33 2 of th e C E Q A G uid elin es (I n-F ill D evelop m ent P rojects).
A p p rove th e S u b d ivision A g reem en t; accep t the associated b ond s; ap p rove th e Parcel M ap 2 04 48 for record ation; an d au th ori ze t h e C it y M an ag er to execu te the sub d ivision ag reem en t. (S taff Person : B rad en Yu) J.U N D E R G R O U N D I N G I N L I E U F E E R E Q U E S T F O R PA R C E L M A P 2 04 48 C E Q A : T his P roject i s C ateg orically E xem p t from th e C alifornia E nviron m en tal Q ualit y A c t p u rsuan t t o S ec ti on 15 33 2 of t h e C E Q A G uid elin es (I n-F ill D evelop m ent P rojects).
A d op t a Res olu ti on ap p rovi n g an in-lieu fee i n sat is fact ion of C on d ition N o. 30 .21 of Ten tat ive Parcel M ap N o. 20 44 8 (T P M -21 -02 ) an d D evelop m ent P lan Review N o. D P R-2 1-0 00 8 for t he d evel op m en t of fi ve (5) n ew lig ht in d u strial b u i ld in g s located at 2 06 8 W est 1 1t h S treet (A P N : 1 00 7-3 01 - 01 ). (S taff Person: B rad en Yu )
K .C A L R E C Y C L E S B 13 83 LO C A L A S S I S TA N C E G R A N T P R O G R A M A W A R D C E Q A : Th is p roject i s for g ran t fun d ing , w hi ch is n ot con sid ered a p roject un d er th e C alifornia E nviron m en tal Q uality A ct.
A ccep t the C al Recycle S B 13 83 L ocal A ssistance G ran t P rog ram aw ard of $1 11 ,67 7 an d ap p rop riate th e fun d s. (S taff Person: B rad en Yu ) L.R E J E C T A L L B I D S F O R P R O J E C T N O. 82 33 9, B A L DY V I E W D O G PA R K
I M P R O V E M E N T S
C E Q A : A N oti ce of E xem p t ion w as fi led w it h t he C oun ty of S an B ern ard in o on S ep t em b er 6, 20 22 b u t si n c e n o p roject wi ll occu r, as s taff seeks to reject al l p rop osals, t his w i ll n ot b e con sid ered a p roject u nd er th e C alifornia E nviron m en tal Q uality A ct (C E Q A ) at th is tim e.
Reject all b id s for P rojec t N o. 8 23 39 , B al d y V iew D og Park I m p rovem en ts. (S taff Person: B rad en Yu )
M .R E J E C T P R O P O S A L S F O R C I T Y W I D E S TO R M D R A I N C A TC H B A S I N
C L E A N I N G P R O J E C T
C E Q A : S ince no p rojec t wi ll occ u r, as s taff s eeks t o rejec t al l p rop osals, th e en vironm ental d et erm in ation for th is p rojec t is C ateg ori cal ly E xem p t from th e C alifornia E nviron m en tal Q uality A ct
Reject th e p rop osals recei ved for t he C itywid e S torm D rain C atc h B asin C leaning P roject. (S taff Person: B rad en Yu )
N .C O N S I D E R A P P R O V A L O F A N A M E N D M E N T TO T H E A G R E E M E N T F O R
PA R K R E S T R O O M C L E A N I N G A N D LO C K U P C E Q A : S in ce this p roject is m ain ten an c e of an existing fac il it ies , th e environ m en tal d et erm in ati on for t h i s p roject is C ateg ori cal ly E xem p t from th e C alifornia E nviron m en tal Q uality A ct.
A p p rove an A m en d m ent to t he P rofes si on al S ervic es A g reem en t for Park Restroom C l eani ng an d Lockup S ervic es w it h Val ley M aintenan ce C orp . for an ad d itional $1 5,6 00 for a total an nu al cont ract am ou n t of $98 ,74 8 and authorize th e C ity M anag er to execu te the am end m en t an d an y future exten sions w ithin the C ity M an ag ers au th ority. (S taff Person : B rad en Yu)
11.P U B L I C H E A R I N G S
A .C O N S I D E R A T I O N O F A N U R G E N C Y O R D I N A N C E (Z O N I N G C O D E A M E N D M E N T N O. 2 3 -0 0 0 1 ) A M E N D I N G C H A P T E R 1 7.3 7 O F T H E
U P L A N D M U N I C I PA L C O D E R E L A T E D TO A C C E S S O RY DW E L L I N G
U N I T S A N D J U N I O R A C C E S S O RY D W E L L I N G U N I T S, A N D
D E T E R M I N I N G T H E O R D I N A N C E I S E X E M P T F R O M T H E C A L I F O R N I A
E N V I R O N M E N TA L Q U A L I T Y A C T
Th e C i ty C ou ncil w il l con d u ct a p ub lic h eari n g t o con si d er an u rg ency ord in ance am en d in g C h ap ter 17 .37 of th e U p l an d M u ni ci p al C od e related to acc ess ory d w ellin g u n it s an d ju n ior accessory d wel li ng un its; and C E Q A d eterm in ation. (S taff Person : Rob ert D alq u est) Recom m end ation:1 )S taff P resen tation
2 )H old P u b lic H earing
3 )C lose P ub lic H earin g
4 )H old first read in g b y t it le only an d ad op t an urg en cy O rd in ance am end in g C h ap ter 17 .37 of th e C ity of Up lan d M u n ic ip al C od e relatin g t o accessory d w ellin g un its an d ju n i or accessory d w ell in g u n i ts an d d eterm in e t he ord in an c e to b e S t atu toril y E xem p t from th e C alifornia E nviron m en tal Q uality A ct
p u rsuan t to S ection 2 10 80 .17 .
12.C O U N C I L C O M M I T T E E R E P O R T S
13.B U S I N E S S I T E M S
A .C O N S O L I D A T I O N O F C O M M I TT E E S A P P O I N T E D TO A D V I S E T H E
C O U N C I L
C E Q A : T his is not s u b ject to th e C al iforni a E n viron m en t al Q u ali ty A ct (“C E Q A”) p u rs u an t t o S ec ti on s 15 06 0(c )(2), 1 50 60 (c)(3 ) and is not a p roject as d efin ed in S ection 15 37 8.
H old fi rs t read i ng b y ti tl e on l y, w aive fu rther read i n g an d in trod u ce an O rd in ance ad d ing S ection 1 2.2 6.1 60 to C hap ter 1 2.2 6 of T itle 12 of th e Up lan d M u ni ci p al C od e relat ive to t he S t reet Tree A d vi sory C om m ittee; and ad op t a Resolution am end in g th e Policies an d P roced ures relative to th e est ab lishm ent an d op eration of com m i ss ion s, com m itt ees, b oard s, and authorities ap p oi n t ed t o ad vise th e C ity C oun cil. (S t aff Person : Keri J oh nson)
B.C O N S I D E R A T I O N O F A N O R D I N A N C E A D D I N G S E C T I O N 8.4 4.1 20 TO C H A P T E R 8.4 4 O F T I T L E 8 O F T H E U P L A N D M U N I C I PA L C O D E
E S TA B L I S H I N G R E G U L A T I O N S P R O H I B I T I N G T H E U N L A W F U L
P O S S E S S I O N O F C A TA LY T I C C O N V E RT E R S I N T H E C I T Y C E Q A : N ot a p roject.
H old first read in g b y t it le only, w aive furth er read i n g , an d i n t rod u c e an ord in ance of t he C ity C ou n ci l of t he C ity of U p lan d , C alifornia ad d ing S ection 8.4 4.1 20 to C hap ter 8 .44 of Title 8 of th e U p l an d M u nicip al C od e estab lishing reg u l ati on s p roh ib it in g th e u nl aw ful p ossession of catalytic con verters in th e C ity. (S taff Person : S tep h en D eitsch )
14.C O U N C I L C O M M U N I C A T I O N S
15.C I T Y M A N A G E R
16.A D J O U R N M E N T
T he n ext reg ularly sc h ed u l ed C ity C oun ci l m eetin g i s M on d ay, Feb ru ary 13 , 2 02 3.
N O T E : I f yo u cha l l e ng e t h e p u b l i c h e a ri ng (s ) o r t he re l a t e d e nvi ro nm e n t a l d e t e rm i na t i o ns i n co u rt , yo u m a y b e l i m i t e d t o ra i s i n g o nl y t h o s e i s s ue s yo u o r s o m e o n e e l s e ra i s e d a t t h e p ub l i c h e a ri ng d e s cri b e d i n t h i s no t i ce , o r i n w ri t t e n co rre s p o nd e nce d e l i ve re d t o t he C i t y o f U p l a nd , a t , o r p ri o r t o , t he p ub l i c he a ri n g .
A l l A g e n d a i t e m s a n d b a ck-u p m a t e ri a l s a re a va i l a b l e f o r p u b l i c re vi e w a t t h e U p l a nd P ub l i c L i b ra ry, d o w n s t a i rs re f e re n ce d e s k a t 4 5 0 N o rt h E ucl i d A ve nue , t h e C i t y C l e rk's O f f i ce a t 460 N o rt h E ucl i d A ve nue a nd t h e C i t y w e b s i t e a t w w w.u p l a nd ca .g o v.
I n co m p l i a n ce w i t h t h e A m e ri ca n s w i t h D i s a b i l i t i e s A ct , i f yo u n e e d s p e ci a l a s s i s t a nce t o p a rt i ci p a t e i n t hi s m e e t i n g , p l e a s e co n t a ct t h e C i t y C l e rk's O f f i ce , 931-4 1 2 0 . N o t i f i ca t i o n 48 h o u rs p ri o r t o t h e m e e t i n g w i l l e n a b l e t he C i t y t o m a ke re a s o n a b l e a rra n g e m e n t s t o e n s ure a cce s s i b i l i t y t o t h i s me e t i ng . [2 8 C F R 3 5 .1 0 2 -35.104 A D A T i t l e I I ] P O S T I N G S T A T E M E N T : O n J a nua ry 1 8 , 2 0 2 3 a t rue a nd co rre ct co p y o f t h i s a g e n d a w a s p o s t e d o n t he b ul l e t i n b o a rd s a t 450 N . E ucl i d A ve nue (U p l a n d P ub l i c L i b ra ry) a n d 4 6 0 N . E u cl i d Ave n u e (U p l a nd C i t y H a l l ) a n d t he C i t y w e b s i t e a t w w w.up l a n d ca .g o v.
FISCAL IMPACTS
There is no fiscal impact associated with approving the proposed Ordinance. Staff's cost to implement the Ordinance will be paid by commercial property owners who are required to file a land use application and pay user fees for staff's cost in processing a request for a new freeway-oriented sign.
ALTERNATIVES
Provide alternative direction to staff.
ATTACHMENTS:
Exhibit 1 Draft Ordinance for ZC A No. 22-0003
ORDINANCE NO. 1974
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
UPLAND AMENDING UPLAND MUNICIPAL CODE BY
AMENDING SECTION 17.15.080(F) (ADVERTISING SIGNS
AND STRUCTURES NEAR FREEWAYS) BY INCREASING THE
MAXIMUM TWENTY-FIVE (25) FOOT HEIGHT ALLOWED
FOR FREEWAY-ORIENTED ADVERTISING SIGNS,
ALLOWING PROPERTY IN THE REGIONAL COMMERCIAL
ZONING DISTRICT THAT IS NOT ADJACENT TO A FREEWAY
TO HAVE A FREEWAY-ORIENTED ADVERTISING SIGN, AND
ESTABLISHING SIGN DESIGN STANDARDS
WHEREAS, Section 17.15.080(F) of the Upland Municipal Code (UMC) establishes regulations for “Advertising Signs and Structures Near Freeways”.
WHEREAS, comparing the regulations for freeway-oriented signs of other cities along the Interstate 10 Freeway corridor, Upland’s freeway sign requirements would be the most restrictive and warrants consideration of a change to the Zoning Code so Upland’s commercial sites and centers along the freeway can compete on a level playing field and have adequate freeway visible signage.
WHEREAS, the proposed Zoning Code Amendment is consistent with the Upland General Plan and implements the following General Plan Goal and Policy:
Economic Sustainability Policy [ES-3.10]: Gateway Areas. Better delineate gateway areas to Downtown and distinct retail areas along commercial arterials to identify and brand them as shopping centers.
WHEREAS, after conducting a duly noticed public hearing on October 26, 2022, the Planning Commission continued the public hearing to November 16, 2022, and directed staff to come back with addition information regarding sign height, sign area and sign design standards.
WHEREAS, after conducting a continued public hearing on November 16, 2022, the Planning Commission recommended to the City Council that it adopt an ordinance amending Section 17.15.080(F) regarding advertising signs and structures near freeways. On January 9, 2023, the City Council conducted a duly noticed public hearing regarding the proposed Zoning Code Amendment.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF UPLAND DOES ORDAIN AS FOLLOWS:
Section 1. Findings. The City Council finds that each fact set forth in the preceding recitals are true.
Section 2. Section 17.15.080(F) (Advertising Signs and Structures Near
Ordinance No. 1974
Freeways of the Upland Municipal Code is hereby amended, as shown below, with all other sections of Section 17.15.080 to remain the same:
“F. Advertising Signs and Structures Near Freeways. Notwithstanding the provisions of Sections 17.15.190 and 17.15.220 and except for relocated off- premises advertising displays as provided in Section 17.15.090, the subject matter of any nonappurtenant freestanding, outdoor advertising sign or and structure built withinbeyond 500 feet of the centerline of a from freeway or parkway right-of-way shall not be visible from such freeway or parkway as defined in the Streets and Highways Code of the State of California.
In the case of freeway-oriented commercial sites which have parcel frontage on the freeway, or commercial sites that are within 500 feet from freeway right-of-way, the sign and structure shall be designed and constructed in accordance with the following requirements:
1. Sites adjacent to the freeway. Tthe maximum sign height for any appurtenant freestanding, freeway-oriented outdoor advertising sign adjacent to the freeway shall not exceed 25 feet measured from the uppermost point of the sign down to the finished grade at the base of the sign. a horizontal line drawn at the elevation point of intersection from the right-angle point of surface of the structurally elevated roadway of the freeway. The height may be increased to 35 feet if the finished grade at the base of the sign is a minimum of 10 feet below the grade of the freeway. In the event of a depressed freeway, no sign shall exceed a maximum height of 25 feet from the finishednatural grade of the parcel on which such sign is located. at the base of the sign.
2. Sites adjacent to the freeway with a frontage of 250 feet or more. For sites with a minimum frontage of 250 feet on a freeway, the maximum sign height for any appurtenant freestanding, freeway-oriented outdoor advertising sign shall not exceed 45 feet from the uppermost point of the sign down to the finished grade at the base of the sign. The height may be increased to 55 feet if the finished grade at the base of the sign is a minimum of 10 feet from the grade of the freeway.
3. Sites not adjacent to the freeway in the Regional Commercial District. For commercial sites that are not adjacent to the freeway but are within the Regional Commercial District and within 500 feet from freeway right-of-way, the maximum sign height for any appurtenant freestanding, freeway-oriented outdoor advertising sign shall be 55 feet measured from the uppermost point of the sign down to the finished grade at the base of the sign.
4. Sign Area. The maximum sign area for any appurtenant freestanding, freeway- oriented outdoor advertising sign shall not exceed the following: 100 square feet for commercial sites which are subject to the conditions in subsection 1 above; 350 square feet for commercial sites that meet the minimum freeway frontage standards in subsection 2 above, and 450 square feet for non-adjacent commercial sites that meet the location standards in subsection 3 above. In no case shall the overall height of the sign area exceed 60% of the overall height of the freeway sign measured from the uppermost point of the sign to the finished grade at the base of the sign.
Ordinance No. 1974
5. Design Standards. The design of any appurtenant freestanding, freeway-oriented outdoor advertising sign shall contain architectural elements within the sign area and the support structures shall contain a decorative cover. Flat plastic sign panels with printed lettering shall be prohibited.
6. The appurtenant freestanding, freeway-oriented outdoor advertising sign shall contain landscaping with irrigation around the base of the sign. Landscaping and irrigation plans shall be submitted with the sign permit application and utilize a variety of decorative ground cover and shrubs.
7. Approval. The Development Services Director, or his/her designee, shall have the authority to approve any appurtenant freestanding, freeway-oriented outdoor advertising sign that meets the requirements of this sub-section.”
Section 3. California Environmental Quality Act CEQA. The City Council finds that this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA). The Ordinance qualifies under the general rule that CEQA applies only to projects, which have the potential for causing significant effect on the environment. Pursuant to State CEQA Guidelines, Section 15061(B)(3), where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The Amendment is also exempt under State CEQA Guidelines 15311 (Accessory Structures) regarding construction or replacement of minor structures accessory to existing commercial facilities, including on-premises signs.
Section 4. Severability. If any sections, subsections, sentence, clause, or phrase of the Chapter adopted by this Ordinance is for any reason held to be invalid or unconstitutional by the decision or legislation of any court of competent jurisdiction, or by reason of preemptive legislation, such decision or legislation shall not affect the validity of the remaining portions of the Chapter. The City Council declares that it would have passed this Ordinance, and each section, subsection, sentence, clause and phrase thereof, irrespective of the fact that one or more of the sections, subsections, sentences, clauses, or phrases thereof is declared invalid or unconstitutional.
Section 5. Effective Date. This Ordinance shall become effective thirty (30) days from its adoption.
Section 6. Publication. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Upland, pursuant to all legal requirements.
Ordinance No. 1974
PASSED, APPROVED, AND ADOPTED this 23rd day of January, 2023.
Bill Velto, Mayor
I, Keri Johnson, City Clerk of the City of Upland, California, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Upland held on the 9th day of January, 2023, and was adopted at a regular meeting of the City Council of the City of Upland on the 23rd day of January, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
ATTEST:
Keri Johnson, City Clerk
S T A F F R E P O R T
I T E M N O . 10.C .
D A T E :J an uary 23 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : K E R I J O H N S O N , C I T Y C L E R K S U B J E C T :D E S I G N A T I O N O F A D E L E G A T E TO T H E S O U T H E R N C A L I F O R N I A
A S S O C I A T I O N O F G O V E R N M E N T S G E N E R A L A S S E M B LY M E E T I N G
R E C O M M E N D E D A C T I O N
I t i s rec om m en d ed t hat t h e C it y C ou n ci l ap p oint C oun ci lm em b er J am es B reitlin g as the d eleg ate t o rep resen t th e C ity of U p l and at th e S out hern C al iforni a A ss oci ati on of G overn m en ts (S C A G ) G en eral A ssem b ly M eetin g on M ay 4 , 20 23 .
G O A L S T A T E M E N T
Th e p rop osed action su p p ort s th e C it y's g oal to p arti ci p at e i n act ivi ti es in d evelop in g p olicies for C aliforn ia cities.
B A C K G R O U N D
Th e C it y of U p lan d is a m em b er of S C A G , a p lan ning org an izati on rep res en t in g six cou nties, 19 1 cities and m ore th an 1 9 m illion resid en ts in an area coverin g over 38 ,00 0 sq u are m iles. S C A G is in volved in coord inatin g a n um b er of p lann in g and p olicy in itiatives related to S ou th ern C alifornia transp ortation and lan d -u se p lan ning .
I S S U E S /A N A L Y S I S
Th e S C A G G en eral A ssem b l y m eeting will take p l ace M ay 4, 20 23 . I n ord er to vote in the S C A G G en eral A ssem b ly m eetin g , the C ity C ou ncil m u st d esig nate a rep resentative.
F I S C A L I M P A C T S
Th ere is n o fiscal im p act associated with th is action .
A L T E R N A T I V E S
P rovid e altern ative d irection to staff.
AT TAC HM E NT S :
Description
No Attachments Available
S T A F F R E P O R T
I T E M N O . 10.D .
D A T E :J anu ary 2 3, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : S T E P H E N PA R K E R , C PA , A S S I S TA N T C I T Y M A N A G E R
LO N D A B O C K-H E L M S, C PA , F I N A N C E O F F I C E R S U B J E C T :A P P R O V A L O F D E C E M B E R W A R R A N T A N D PA Y R O L L R E G I S T E R S
R E C O M M E N D E D A C T I O N
I t is recom m end ed t hat C i ty C ou n ci l ap p rove th e D ecem b er Warran t Reg is ters (ch eck nu m b ers 41 52 8-4 18 97 an d 4 71 82 -47 18 4) and D irect D i sb u rsem en t s tot aling $6,4 52 ,31 4.2 8 and Payroll Reg isters tot ali ng $2,4 83 ,66 0.4 0 (ch eck n u m b ers 1 62 78 5-1 62 93 3 an d E lectronic F u nd Transfers 37 64 4-3 83 80 ).
G O A L S T A T E M E N T
Th e p rop osed ac ti on su p p ort s the C i ty's g oal to m an ag e th e C it y's resources i n a fiscally resp on sib le and transp arent m an ner.
B A C K G R O U N D
Th e C i ty C ou ncil is p res en t ed w it h th e finan cial d is b u rs em en ts for the p u rch ase of m aterials, su p p lies, services, cap it al p rojects, an d p ayroll w arrants issu ed in t h e p rior m on th . T his p rocess p rovid es th e C ity C oun cil the op p ortu nity to review th e exp en ses of th e C ity.
I S S U E S /A N A L Y S I S
I n accord an ce w it h G overn m en t C od e S ect ion 3 72 08 , t h e F i n an ce O ffic er h ereb y certi fies th at th e at tached W arran t Reg i st ers, D i rec t D isb ursem ent s, an d Payroll Reg i st ers have b een foun d to conform to th e ap p roved b u d g et an d h ave b een p aid . T hese d em and s are su b m itted to the C ity C oun cil for review and ap p roval.
F I S C A L I M P A C T S
F u nd s are availab le for t he p aym en t of th e W arran t Reg i st ers, D i rec t D i sb ursem ent s, an d Payroll Reg isters in accord an ce with th e F Y 20 22 -23 op erating b u d g et.
A L T E R N A T I V E S
P rovid e altern ative d irection to staff.
AT TAC HM E NT S :
Description
December Warrant Register
CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 41528 12/07/2022 PRINTED 25 AGUILAR-RILEY, VIRGINIA 771.51 41529 12/07/2022 PRINTED 3987 BALDY VIEW GYMNASTICS 598.68 41530 12/07/2022 PRINTED 1348 BAST, KAY 199.50
41531 12/07/2022 PRINTED 1112 BEGINNERS EDGE SPORTS TRAINING, LLC 1,072.50 41532 12/07/2022 PRINTED 84141 CARTY, DIANE 923.40
41533 12/07/2022 PRINTED 1237 GOODMAN, VANESSA 5,112.00 41534 12/07/2022 PRINTED 3013 MAYA QUINTERO 1,387.75
41535 12/07/2022 PRINTED 14483 ONTARIO ICE SKATING CENTER 558.60 41536 12/07/2022 PRINTED 828 RICHDAI, INC 348.00
41537 12/07/2022 PRINTED 407 SINGLETON, DENICE 228.00
41538 12/07/2022 PRINTED 1347 TINKERSPACE, INC 172.90
41539 12/07/2022 PRINTED 596 UPLAND ARENA SPORTS LLC 1,119.33 41540 12/07/2022 PRINTED 5193 ZAILO, ROBERT 138.15
41541 12/07/2022 PRINTED 15750 AFLAC PREMIUM HOLDING 990.28 41542 12/07/2022 PRINTED 132551 AMERICAN FIDELITY ASSURANCE 8,491.60 41543 12/07/2022 PRINTED 6109 AMERICAN HERITAGE LIFE INS CO 93.09 41544 12/07/2022 PRINTED 1123 HYATT LEGAL PLANS, INC 756.00 41545 12/07/2022 PRINTED 82591 1-800 RADIATOR 118.53
41546 12/07/2022 PRINTED 36721 ALHAMBRA REPROGRAPHICS INC 245.17 41547 12/07/2022 PRINTED 291 ADVANCE STORE CO, INC 1,190.97 41548 12/07/2022 PRINTED 358 ADVANCED AUTO, SMOG CHECK CENTER 158.75 41549 12/07/2022 PRINTED 3 AIRGAS USA LLC 2,754.11
41550 12/07/2022 PRINTED 12564 ALL CITY MANAGEMENT SERVICES INC 17,257.25 41551 12/07/2022 PRINTED 289 ARROW TRAILER SUPPLIES INC 70.51 41552 12/07/2022 PRINTED 120021 BRIGHTVIEW 1,555.94
41553 12/07/2022 PRINTED 195 CALIFORNIA NEWSPAPERS PARTNERSHIP 858.62 41554 12/07/2022 PRINTED 1167 ALERIA, TONY R 1,713.23
41555 12/07/2022 PRINTED 3163 CHINO BASIN WATER 217,246.73 41556 12/07/2022 PRINTED 98828 COUNTY SANITATION DISTRICT 1,871.91 41557 12/07/2022 PRINTED 1153 DENCO LIEN SALES, INC 523.00 41558 12/07/2022 PRINTED 10485 EXPERIAN 79.64
41559 12/07/2022 PRINTED 78 FRONTIER 83.81
41560 12/07/2022 PRINTED 78 FRONTIER 340.00
41561 12/07/2022 PRINTED 78 FRONTIER 550.00
41562 12/07/2022 PRINTED 78 FRONTIER 1,587.54
41563 12/07/2022 PRINTED 1289 GARCIA, CARLOS A 342.00
41564 12/07/2022 PRINTED 1192 GATEWAY PACIFIC CONTRACTORS, INC 313,481.30 41565 12/07/2022 PRINTED 16410 GEOGRAPHICS 14,899.46
41566 12/07/2022 PRINTED 290 GRAINGER 1,083.61
41567 12/07/2022 PRINTED 90227 HEARD'S INVESTIGATIONS AND POLYGRAPH, LLC 600.00 41568 12/07/2022 PRINTED 153 INLAND EMPIRE UTILITIES AGENCY 160,344.80 41569 12/07/2022 PRINTED 529 KAISER FOUNDATION HEALTH PLAN 23,931.84 41570 12/07/2022 PRINTED 529 KAISER FOUNDATION HEALTH PLAN 30,542.19 41571 12/07/2022 PRINTED 529 KAISER FOUNDATION HEALTH PLAN 131,693.86 41572 12/07/2022 PRINTED 20251 KIRK, JACOB 85.56
41573 12/07/2022 PRINTED 1012 KOA CORPORATION 6,000.00
41574 12/07/2022 PRINTED 102 LIGHTING INSTYLE 522.42
41575 12/07/2022 PRINTED 13731 MARTINEZ, ROSEMARIE 1,889.61 41576 12/07/2022 PRINTED 345 MK SMITH CHEVROLET 73,112.08 41577 12/07/2022 PRINTED 746 MOTTOMOBILE, INC 3,500.00
41578 12/07/2022 PRINTED 203 MV CHENG & ASSOCIATE 1,212.50 41579 12/07/2022 PRINTED 117121 NUCKLES OIL COMPANY INC 37,716.86 41580 12/07/2022 PRINTED 1473 NUTT, STEVE H 4,500.00
41581 12/07/2022 PRINTED 466 RAMIREZ, ADRIANA 200.00
41582 12/07/2022 PRINTED 1445 RAY ALLEN MANUFACTURING LLC 2,351.46 41583 12/07/2022 PRINTED 821 RYAN HERCO PRODUCTS CORP 188.41 41584 12/07/2022 PRINTED 131121 SHRED-IT USA JV LLC 636.18 41585 12/07/2022 PRINTED 507 SILVER & WRIGHT LLP 15,558.54 41586 12/07/2022 PRINTED 43011 SMITH-EMERY LABORATORIES 901.00 41587 12/07/2022 PRINTED 3835 SOUTH COAST A Q M D 1,451.97 41588 12/07/2022 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 155.63 City of Upland
Accounts Payable Check Reconciliation Register
12/01/22 - 12/31/22
1/9/2023 Prepared by: Maria Serna 1:00 PMPage 3 of 9
CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 41589 12/07/2022 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 669.00 41590 12/07/2022 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 1,318.28 41591 12/07/2022 PRINTED 417 E&S TOWING ENTERPRISES, INC 1,500.00 41592 12/07/2022 PRINTED 1477 TROVAO AND ASSOCIATES INC 5,203.13 41593 12/07/2022 PRINTED 1316 VENTURA, EDWARD 2,000.00
41594 12/07/2022 PRINTED 133941 VERIZON 1,466.80
41595 12/07/2022 PRINTED 1436 WASTE, JACOB 139.38
41596 12/07/2022 PRINTED 999999 ALAN CHANG 190.00
41597 12/07/2022 PRINTED 999999 BRIGHT PLANER SOLAR 393.60 41598 12/07/2022 PRINTED 999999 BRUCE ROOFING CO 600.00 41599 12/07/2022 PRINTED 999999 CHRISTOPHER SEWARD 304.00 41600 12/07/2022 PRINTED 999999 COURTNEY ZUNIGA 133.00
41601 12/07/2022 PRINTED 999999 CROWN CASTLE USA INC 220.00 41602 12/07/2022 PRINTED 999999 CUSTOM ROOFING CO 322.40 41603 12/07/2022 PRINTED 999999 DARWIN CRUZ 304.00
41604 12/07/2022 PRINTED 999999 JAMES BEATTY 220.00
41605 12/07/2022 PRINTED 999999 JARRAD ARBUCKLE 220.00
41606 12/07/2022 PRINTED 999999 KUUBIX GLOBAL LLC 504.80 41607 12/07/2022 PRINTED 999999 LIONEL ESTRELLA 220.00
41608 12/07/2022 PRINTED 999999 MICHAEL GIBSON 156.80
41609 12/07/2022 PRINTED 999999 RUDY ZUNIGA 304.00
41610 12/07/2022 PRINTED 999999 SOFIA ZALMAS 190.00
41611 12/14/2022 PRINTED 462 AMERIGAS PROPANE LP 149.99 41612 12/14/2022 PRINTED 11923 C L S LANDSCAPE MANAGEMENT 19,773.49 41613 12/14/2022 PRINTED 17278 A T & T 305.19
41614 12/14/2022 PRINTED 291 ADVANCE STORE CO, INC 1,400.27 41615 12/14/2022 PRINTED 358 ADVANCED AUTO, SMOG CHECK CENTER 31.75 41616 12/14/2022 PRINTED 1313 UNIVERSAL PROTECTION SERVICE, LP 20,576.25 41617 12/14/2022 PRINTED 1243 AMERICAN GLOBAL SECURITY, INC 11,225.81 41618 12/14/2022 PRINTED 131971 ANNEALTA GROUP 9,450.00 41619 12/14/2022 PRINTED 6683 ATMAA INC 2,350.00
41620 12/14/2022 PRINTED 56101 AUTOMATED LAUNDRY SYSTEMS 435.00 41621 12/14/2022 PRINTED 862 BADGER METER INC 4,197.14
41622 12/14/2022 PRINTED 1374 BALCO HOLDINGS INC 619.00 41623 12/14/2022 PRINTED 1503 BROWN AND CALDWELL 2,316.10 41624 12/14/2022 PRINTED 5944 BURRTEC WASTE INDUSTRIES 479,522.58 41625 12/14/2022 PRINTED 195 CALIFORNIA NEWSPAPERS PARTNERSHIP 432.88 41626 12/14/2022 PRINTED 83401 CARL WARREN & CO 4,412.40 41627 12/14/2022 PRINTED 1320 CARRASCO, ALEX 200.00
41628 12/14/2022 PRINTED 1191 CATHOLIC CHARITIES SAN BERNARDINO & RIVERSIDE 6,088.00 41629 12/14/2022 PRINTED 177 CONSOLIDATED ELECTRICAL DISTRIBUTORS, INC 196.32 41630 12/14/2022 PRINTED 82791 CHEM PRO LABORATORY INC 317.00 41631 12/14/2022 PRINTED 3613 CITY OF CLAREMONT 10,827.33 41632 12/14/2022 PRINTED 163 CLINICAL LABORATORY OF SAN BERNARDINO, INC 2,091.00 41633 12/14/2022 PRINTED 1147 COUNTS UNLIMITED, INC 440.00 41634 12/14/2022 PRINTED 366 CRAFCO INC 433.13
41635 12/14/2022 PRINTED 1246 CRAIG JORDAN CONSTRUCTION 6,825.82 41636 12/14/2022 PRINTED 4696 CUCAMONGA VALLEY WATER DISTRIC 664.29 41637 12/14/2022 PRINTED 1500 ONLINE REPLACEMENT CUSHIONS INC 42.02 41638 12/14/2022 PRINTED 1408 DALQUEST, ROBERT 100.00
41639 12/14/2022 PRINTED 35791 DEL NEGRO, VINCENT 150.85 41640 12/14/2022 PRINTED 16636 DELL MARKETING LP 865.61 41641 12/14/2022 PRINTED 124 DEPARTMENT OF JUSTICE 98.00 41642 12/14/2022 PRINTED 123361 DEPT OF INDUSTRIAL RELATIONS 60,934.65 41643 12/14/2022 PRINTED 121361 DOSSIER SYSTEMS 7,974.40 41644 12/14/2022 PRINTED 881 DOUG MARTIN CONTRACTING COMPANY, INC 49,691.65 41645 12/14/2022 PRINTED 4402 VARGAS, LUPE B 745.00
41646 12/14/2022 PRINTED 97141 EUROFINS EATON ANALYTICAL INC 1,477.00 41647 12/14/2022 PRINTED 1165 EWING IRRIGATION 50.40
41648 12/14/2022 PRINTED 10485 EXPERIAN 77.00
41649 12/14/2022 PRINTED 1486 FLORES, NORMA 28.50
41650 12/14/2022 PRINTED 3321 FOOTHILL VACUUM & JANITORIAL 5.38 41651 12/14/2022 PRINTED 96251 FORD OF UPLAND 93.01
41652 12/14/2022 PRINTED 96251 FORD OF UPLAND 339.21
41653 12/14/2022 PRINTED 78 FRONTIER 74.29
1/9/2023 Prepared by: Maria Serna 1:00 PMPage 4 of 9
CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 41654 12/14/2022 PRINTED 78 FRONTIER 126.99
41655 12/14/2022 PRINTED 78 FRONTIER 624.46
41656 12/14/2022 PRINTED 78 FRONTIER 1,220.00
41657 12/14/2022 PRINTED 5661 G & M BUSINESS INTERIORS 29,169.21 41658 12/14/2022 PRINTED 58311 G H A TECHNOLOGIES 308.10 41659 12/14/2022 PRINTED 85921 GENERATOR SERVICES CO 768.99 41660 12/14/2022 PRINTED 111251 GNA BROOK FIRE PROTECTION INC 765.00 41661 12/14/2022 PRINTED 1135 GOURMET GOURMET CATERING, INC 3,980.65 41662 12/14/2022 PRINTED 290 GRAINGER 2,175.93
41663 12/14/2022 PRINTED 72691 HAAKER EQUIPMENT CO 30.16 41664 12/14/2022 PRINTED 306 HACH CO 659.40
41665 12/14/2022 PRINTED 1362 HALVORSON, TORIN 86.50
41666 12/14/2022 PRINTED 1171 CLEMENT, RICHARD N 9,000.00 41667 12/14/2022 PRINTED 131101 HARRINGTON INDUSTRIAL PLASTICS 65.98 41668 12/14/2022 PRINTED 158 HD SUPPLY FACILITIES MAINTENANCE LTD 199.97 41669 12/14/2022 PRINTED 329 HOLLIDAY ROCK CO INC 7,292.01 41670 12/14/2022 PRINTED 629 HONEYCOTT, INC 295.00
41671 12/14/2022 PRINTED 16340 INFOSEND INC 8,212.49
41672 12/14/2022 PRINTED 153 INLAND EMPIRE UTILITIES AGENCY 38,839.94 41673 12/14/2022 PRINTED 4137 INLAND FAIR HOUSING MEDIATION BOARD/FHMB 1,496.24 41674 12/14/2022 PRINTED 4137 INLAND FAIR HOUSING MEDIATION BOARD/FHMB 1,584.84 41675 12/14/2022 PRINTED 106951 INTEGRATED TECHNOLOGY 10,961.21 41676 12/14/2022 PRINTED 83731 J & G ADVERTISING SPECIALTIES 4,189.50 41677 12/14/2022 PRINTED 578 J&C IRON FENCING 4,160.00
41678 12/14/2022 PRINTED 9463 JB'S POOLS & PONDS, INC 92.56 41679 12/14/2022 PRINTED 80561 KEENAN & ASSOCIATES 50,134.00 41680 12/14/2022 PRINTED 772 KIDS SPORTS NEWS NETWORK 1,500.00 41681 12/14/2022 PRINTED 1441 KNIGHT CLAREMONT INC 962.70 41682 12/14/2022 PRINTED 1012 KOA CORPORATION 34,798.80 41683 12/14/2022 PRINTED 1287 GALLAGHER BENEFIT SERVICES (PARENT COMPANY)783.75 41684 12/14/2022 PRINTED 15595 L D M ASSOCIATES INC 26,073.75 41685 12/14/2022 PRINTED 267 LARA, JASON 145.00
41686 12/14/2022 PRINTED 53781 LEAD TECH ENVIRONMENTAL 225.00 41687 12/14/2022 PRINTED 53781 LEAD TECH ENVIRONMENTAL 500.00 41688 12/14/2022 PRINTED 102 LIGHTING INSTYLE 354.29
41689 12/14/2022 PRINTED 122601 LOWE'S 2,975.97
41690 12/14/2022 PRINTED 1504 MASKELL RIGGING & EQUIPMENT INC 1,515.70 41691 12/14/2022 PRINTED 21341 MATT CHLOR INC 5,694.54
41692 12/14/2022 PRINTED 903 MCC CARPET CLEANING INC 302.72 41693 12/14/2022 PRINTED 441 MIDAMERICA ADMIN & RETIREMENT SOLUTIONS, LLC 4,254.00 41694 12/14/2022 PRINTED 1151 OLVERA, GREGORIO 673.43
41695 12/14/2022 PRINTED 824 MK CONSULTING 2,406.84
41696 12/14/2022 PRINTED 994 MOORE FLOORING, INC 8,993.00 41697 12/14/2022 PRINTED 16233 MPOWER COMMUNICATIONS 236.92 41698 12/14/2022 PRINTED 5109 MR KEYS-AABOC-JACKS 82.49 41699 12/14/2022 PRINTED 473 MUNICIPAL MAINTENANCE EQUIPMENT INC 2,304.35 41700 12/14/2022 PRINTED 203 MV CHENG & ASSOCIATE 750.00 41701 12/14/2022 PRINTED 4850 MYERS AND SONS HI-WAY SAFETY INC 237.77 41702 12/14/2022 PRINTED 1512 NOTCHICK, JOSEPH 139.00
41703 12/14/2022 PRINTED 788 O F WOLFINBARGER INC 3,070.88 41704 12/14/2022 PRINTED 30971 OCCUPATIONAL HEALTH CENTERS 311.50 41705 12/14/2022 PRINTED 1035 OTTER TRAINING AND CONSULTING SERVICES 2,500.00 41706 12/14/2022 PRINTED 6625 P F SERVICES INC 465.00
41707 12/14/2022 PRINTED 999 PACIFIC PRODUCTS AND SERVICES, LLC 2,676.24 41708 12/14/2022 PRINTED 30161 PAINT BUCKET INC 56.36
41709 12/14/2022 PRINTED 1159 PARKMOBILE LLC 785.70
41710 12/14/2022 PRINTED 33021 PELLITTERI, CHRISTOPHER 289.28 41711 12/14/2022 PRINTED 402 PFEILER & ASSOCIATES ENGINEERS, INC 360.00 41712 12/14/2022 PRINTED 250 PICAZO, MELECIO 50.00
41713 12/14/2022 PRINTED 1257 PONTON INDUSTRIES 6,859.04 41714 12/14/2022 PRINTED 909 PSYCHOLOGICAL CONSULTING ASSOCIATES INC 990.00 41715 12/14/2022 PRINTED 1731 R E S ENVIRONMENTAL INC 1,560.00 41716 12/14/2022 PRINTED 240 RICHARD BRADY & ASSOCIATES INC 53,209.39 41717 12/14/2022 PRINTED 1319 ROJAS, JACINTO 374.54
41718 12/14/2022 PRINTED 1262 RUMBLE FISH PEST CONTROL INC 1,200.00 1/9/2023 Prepared by: Maria Serna 1:00 PMPage 5 of 9
CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 41719 12/14/2022 PRINTED 1321 SHEWAK & LAJWANTI INTERNATIONAL INC 32,819.29 41720 12/14/2022 PRINTED 5002 SAN BERNARDINO CNTY REGISTRAR 4,174.00 41721 12/14/2022 PRINTED 4974 SAN BERNARDINO ASSOCIATED GOVT 12,981.00 41722 12/14/2022 PRINTED 6610 SAN BERNARDINO COUNTY SHERIFF 168.58 41723 12/14/2022 PRINTED 20171 SAN BERNARDINO COUNTY SHERIFF 600.00 41724 12/14/2022 PRINTED 18062 SOFFA ELECTRIC INC 2,743.44 41725 12/14/2022 PRINTED 93401 SOUTHERN CALIFORNIA EDISON 10,194.77 41726 12/14/2022 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 105.49 41727 12/14/2022 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 134.98 41728 12/14/2022 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 144.98 41729 12/14/2022 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 193.11 41730 12/14/2022 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 714.07 41731 12/14/2022 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 1,007.48 41732 12/14/2022 PRINTED 16607 STAPLES BUSINESS ADVANTAGE 3,564.60 41733 12/14/2022 PRINTED 211 STATEWIDE TRAFFIC SAFETY AND SIGNS INC 101.30 41734 12/14/2022 PRINTED 1505 STEWART TITLE OF CALIFORNIA INC 816.00 41735 12/14/2022 PRINTED 1299 MARUTI HOSPITALITY LLC 2,102.10 41736 12/14/2022 PRINTED 1299 MARUTI HOSPITALITY LLC 4,904.90 41737 12/14/2022 PRINTED 1299 MARUTI HOSPITALITY LLC 4,904.90 41738 12/14/2022 PRINTED 1299 MARUTI HOSPITALITY LLC 4,904.90 41739 12/14/2022 PRINTED 516 SWAGIT PRODUCTIONS 2,340.00 41740 12/14/2022 PRINTED 120921 SWRCB-DWOCP 60.00
41741 12/14/2022 PRINTED 1154 T-MOBILE USA 150.00
41742 12/14/2022 PRINTED 196 GLB ENTERPRISES INC 748.00 41743 12/14/2022 PRINTED 4463 THE COUNSELING TEAM 1,800.00 41744 12/14/2022 PRINTED 1168 THE HUMAN VALUES CENTER 1,800.00 41745 12/14/2022 PRINTED 972 THE LEW EDWARDS GROUP 12,000.00 41746 12/14/2022 PRINTED 126761 THE LINCOLN NATIONAL LIFE INS 3,188.16 41747 12/14/2022 PRINTED 11583 THOMPSON PLUMBING SUPPLY 1,160.30 41748 12/14/2022 PRINTED 99981 WEST PUBLISHING CORP 1,427.41 41749 12/14/2022 PRINTED 18181 TIERRA WEST ADVISORS LLC 930.00 41750 12/14/2022 PRINTED 1506 FRANK X BARBOSA 237.05
41751 12/14/2022 PRINTED 98 TRITECH SOFTWARE SYSTEMS 29,785.00 41752 12/14/2022 PRINTED 125411 TYLER TECHNOLOGIES INC 5,600.00 41753 12/14/2022 PRINTED 483 ULINE, INC 389.82
41754 12/14/2022 PRINTED 3557 UNDERGROUND SERVICE ALERT 1,120.55 41755 12/14/2022 PRINTED 148 UPLAND CHAMBER OF COMMERCE 495.00 41756 12/14/2022 PRINTED 14735 VERIZON WIRELESS 40.01
41757 12/14/2022 PRINTED 14735 VERIZON WIRELESS 40.01
41758 12/14/2022 PRINTED 14735 VERIZON WIRELESS 46.02
41759 12/14/2022 PRINTED 14735 VERIZON WIRELESS 120.03
41760 12/14/2022 PRINTED 14735 VERIZON WIRELESS 120.05
41761 12/14/2022 PRINTED 14735 VERIZON WIRELESS 121.38
41762 12/14/2022 PRINTED 14735 VERIZON WIRELESS 160.94
41763 12/14/2022 PRINTED 14735 VERIZON WIRELESS 212.07
41764 12/14/2022 PRINTED 14735 VERIZON WIRELESS 282.32
41765 12/14/2022 PRINTED 14735 VERIZON WIRELESS 303.00
41766 12/14/2022 PRINTED 14735 VERIZON WIRELESS 320.08
41767 12/14/2022 PRINTED 14735 VERIZON WIRELESS 361.44
41768 12/14/2022 PRINTED 14735 VERIZON WIRELESS 842.91
41769 12/14/2022 PRINTED 14735 VERIZON WIRELESS 880.28
41770 12/14/2022 PRINTED 14735 VERIZON WIRELESS 3,387.23 41771 12/14/2022 PRINTED 392 WAXIE SANITARY SUPPLY 1,559.40 41772 12/14/2022 PRINTED 104521 WESCO DISTRIBUTION 1,295.16 41773 12/14/2022 PRINTED 1725 WEST COAST ARBORISTS INC 23,104.80 41774 12/14/2022 PRINTED 635 ISOTECH PEST MANAGEMENT INC 1,469.70 41775 12/14/2022 PRINTED 1261 WEX HEALTH INC 584.10
41776 12/14/2022 PRINTED 1507 WILCOX SUPPLY INC 1,535.82 41777 12/14/2022 PRINTED 999999 DENISE STRUBEL 100.00
41778 12/14/2022 PRINTED 999999 RYAN SALCEDO 15.00
41779 12/21/2022 PRINTED 99418 FRANCHISE TAX BOARD 75.00 41780 12/21/2022 PRINTED 99418 FRANCHISE TAX BOARD 524.98 41781 12/21/2022 PRINTED 627 STATE OF CALIFORNIA EMPLOYMENT DEVELOPMENT 426.56 41785 12/21/2022 PRINTED 36721 ALHAMBRA REPROGRAPHICS INC 191.89 41786 12/21/2022 PRINTED 99181 ACCOUNTEMPS 34,916.64
1/9/2023 Prepared by: Maria Serna 1:00 PMPage 6 of 9
CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 41787 12/21/2022 PRINTED 14 ACTION AWARDS 170.10
41788 12/21/2022 PRINTED 291 ADVANCE STORE CO, INC 1,438.96 41789 12/21/2022 PRINTED 358 ADVANCED AUTO, SMOG CHECK CENTER 63.50 41790 12/21/2022 PRINTED 1380 ADVANTEC CONSULTING ENGINEERS, INC 9,360.00 41791 12/21/2022 PRINTED 1396 ALVAREZ, MARIA ELENA 288.00 41792 12/21/2022 PRINTED 131971 ANNEALTA GROUP 9,570.00 41793 12/21/2022 PRINTED 226 ARCHITERRA DESIGN GROUP 1,200.00 41794 12/21/2022 PRINTED 308 ASPINALL, ROBIN JEAN 200.00 41795 12/21/2022 PRINTED 12378 ATKINSON ANDELSON LOYA RUDD 19,004.42 41796 12/21/2022 PRINTED 862 BADGER METER INC 1,200.00
41797 12/21/2022 PRINTED 862 BADGER METER INC 7,772.36
41798 12/21/2022 PRINTED 1428 BAIRD + DRISKELL COMMUNITY PLANNING 11,200.00 41799 12/21/2022 PRINTED 119661 BEST BEST & KRIEGER LLP 80,710.21 41800 12/21/2022 PRINTED 1130 BLANCO, MARCELO 873.18
41801 12/21/2022 PRINTED 1193 BRIDGEPAY NETWORK SOLUTIONS 32.40 41802 12/21/2022 PRINTED 819 BRINKS, INC 936.53
41803 12/21/2022 PRINTED 1007 CALDWELL, CHRISTINE 200.00 41804 12/21/2022 PRINTED 195 CALIFORNIA NEWSPAPERS PARTNERSHIP 3,198.64 41805 12/21/2022 PRINTED 122811 CAULDER ELECTRIC 7,500.00 41806 12/21/2022 PRINTED 1479 MAP COMMUNICATIONS INC 590.18 41807 12/21/2022 PRINTED 1469 CHRISTIAN BROTHERS MECHANICAL SERVICES INC 12,100.00 41808 12/21/2022 PRINTED 475 CITY OF MONTCLAIR 557.89
41809 12/21/2022 PRINTED 45421 COSTAR REALTY INFORMATION GROUP INC 604.00 41810 12/21/2022 PRINTED 69831 COUNTY OF SAN BERNARDINO PUBLIC HEALTH,6,888.00 41811 12/21/2022 PRINTED 4696 CUCAMONGA VALLEY WATER DISTRIC 79.12 41812 12/21/2022 PRINTED 1425 HONG, JAMES 5,061.54
41813 12/21/2022 PRINTED 65 DM CONTRACTING, INC 142,854.08 41814 12/21/2022 PRINTED 82651 ECONOLITE SYSTEMS 17,684.95 41815 12/21/2022 PRINTED 108961 ESTRADA, PHILLIP 174.54 41816 12/21/2022 PRINTED 44891 FARLEY, SANDRA 1,044.00
41817 12/21/2022 PRINTED 78 FRONTIER 46.51
41818 12/21/2022 PRINTED 78 FRONTIER 126.99
41819 12/21/2022 PRINTED 78 FRONTIER 340.00
41820 12/21/2022 PRINTED 78 FRONTIER 674.07
41821 12/21/2022 PRINTED 78 FRONTIER 674.07
41822 12/21/2022 PRINTED 78 FRONTIER 680.33
41823 12/21/2022 PRINTED 1192 GATEWAY PACIFIC CONTRACTORS, INC 105,720.75 41824 12/21/2022 PRINTED 11463 GENERAL PUMP CO 20,130.00 41825 12/21/2022 PRINTED 85921 GENERATOR SERVICES CO 487.50 41826 12/21/2022 PRINTED 16410 GEOGRAPHICS 340.00
41827 12/21/2022 PRINTED 129521 GRAFIX SYSTEMS 111.36
41828 12/21/2022 PRINTED 989 GRAHN, THOMAS 200.00
41829 12/21/2022 PRINTED 1362 HALVORSON, TORIN 200.00
41830 12/21/2022 PRINTED 88061 HISTORIC DOWNTOWN UPLAND 3,155.90 41831 12/21/2022 PRINTED 16340 INFOSEND INC 10,159.13
41832 12/21/2022 PRINTED 153 INLAND EMPIRE UTILITIES AGENCY 143,309.20 41833 12/21/2022 PRINTED 106951 INTEGRATED TECHNOLOGY 1,149.58 41834 12/21/2022 PRINTED 114501 INTERWEST CONSULTING GROUP 16,376.00 41835 12/21/2022 PRINTED 69341 ITERIS INC 3,306.00
41836 12/21/2022 PRINTED 63221 J C I JONES CHEMICALS INC 5,047.19 41837 12/21/2022 PRINTED 284 J G BAUTISTA CONSULTING 5,025.00 41838 12/21/2022 PRINTED 1269 JOHNSON, JEFFREY 200.00
41839 12/21/2022 PRINTED 132291 JOHNSON, VALERIE 90.45
41840 12/21/2022 PRINTED 79821 K S M ELECTRIC 10,199.72 41841 12/21/2022 PRINTED 56981 KENDALL, ANDREA 977.40
41842 12/21/2022 PRINTED 53451 KENGRAPHICS PRINTING &58.19 41843 12/21/2022 PRINTED 772 KIDS SPORTS NEWS NETWORK 1,500.00 41844 12/21/2022 PRINTED 772 KIDS SPORTS NEWS NETWORK 1,500.00 41845 12/21/2022 PRINTED 53781 LEAD TECH ENVIRONMENTAL 625.00 41846 12/21/2022 PRINTED 53781 LEAD TECH ENVIRONMENTAL 625.00 41847 12/21/2022 PRINTED 91491 LIBRARY SYSTEMS & SERVICES LLC 10,022.63 41848 12/21/2022 PRINTED 1482 MAROTTE, JAYLENE 200.00
41849 12/21/2022 PRINTED 445 MATHISEN OIL CO INC 839.37 41850 12/21/2022 PRINTED 950 MAYER, SERGE 200.00
41851 12/21/2022 PRINTED 1332 MERIDIAN RAPID DEFENSE GROUP 4,762.55 1/9/2023 Prepared by: Maria Serna 1:00 PMPage 7 of 9
CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 41852 12/21/2022 PRINTED 16877 NEXTDAY DELIVERY SERVICE, LLC 161.40 41853 12/21/2022 PRINTED 340 O'BRIEN, KYLE 69.62
41854 12/21/2022 PRINTED 30971 OCCUPATIONAL HEALTH CENTERS 160.00 41855 12/21/2022 PRINTED 64331 PACIFIC TELEMANAGEMENT SERVICE 63.00 41856 12/21/2022 PRINTED 4509 PARKHOUSE TIRE INC 816.49 41857 12/21/2022 PRINTED 1159 PARKMOBILE LLC 750.00
41858 12/21/2022 PRINTED 992 PRISTINE UNIFORMS, LLC 674.44 41859 12/21/2022 PRINTED 657 QUAD COUNTY PAINTING INC 9,675.00 41860 12/21/2022 PRINTED 1731 R E S ENVIRONMENTAL INC 1,280.00 41861 12/21/2022 PRINTED 240 RICHARD BRADY & ASSOCIATES INC 50,325.89 41862 12/21/2022 PRINTED 10638 RICHARDS, WATSON & GERSHON 735.00 41863 12/21/2022 PRINTED 1000 RICHARDSON BODY SHOP CORPORATION 1,144.74 41864 12/21/2022 PRINTED 90591 S & J SUPPLY CO INC 8,225.26 41865 12/21/2022 PRINTED 601 SAN ANTONIO WATER CO 161,030.62 41866 12/21/2022 PRINTED 11581 SAN BERNARDINO COUNTY TAX COLLECTOR 52.00 41867 12/21/2022 PRINTED 653 SAVANT SOLUTIONS INC 5,700.00 41868 12/21/2022 PRINTED 440 SCHROER MFG 60,000.00
41869 12/21/2022 PRINTED 1013 SHAW HR CONSULTING 3,730.00 41870 12/21/2022 PRINTED 637 SMART & FINAL IRIS CO 932.87 41871 12/21/2022 PRINTED 603 SPAY INC 1,897.40
41872 12/21/2022 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 311.26 41873 12/21/2022 PRINTED 16607 STAPLES BUSINESS ADVANTAGE 423.43 41874 12/21/2022 PRINTED 1439 STATON, BRIAN 200.00
41875 12/21/2022 PRINTED 799 SUZLER ELECTRO - MECHANICAL SERVICES (US) INC 12,218.10 41876 12/21/2022 PRINTED 1516 SWANNER, KIRK 190.95
41877 12/21/2022 PRINTED 90177 SWRCB - DWSRF ACCOUNTING OFFICE 58,269.00 41878 12/21/2022 PRINTED 11000 TEAGUE, LON 1,570.00
41879 12/21/2022 PRINTED 935 TERMINIX INTERNATIONAL 159.00 41880 12/21/2022 PRINTED 62321 U.S. TELEPACIFIC CORP 2,678.53 41881 12/21/2022 PRINTED 311 U S ARMOR CORPORATION 1,888.80 41882 12/21/2022 PRINTED 148 UPLAND CHAMBER OF COMMERCE 720.00 41883 12/21/2022 PRINTED 1543 UPLAND HIGH SCHOOL 4,000.00 41884 12/21/2022 PRINTED 14735 VERIZON WIRELESS 333.18
41885 12/21/2022 PRINTED 14735 VERIZON WIRELESS 6,889.24 41886 12/21/2022 PRINTED 1330 VIGILANT SOLUTIONS, INC 654,521.86 41887 12/21/2022 PRINTED 392 WAXIE SANITARY SUPPLY 2,102.50 41888 12/21/2022 PRINTED 134051 WEST COAST LIGHTS AND SIRENS 164.65 41889 12/21/2022 PRINTED 97071 WEST VALLEY MRF 7,005.10 41890 12/21/2022 PRINTED 1282 WESTERN ALLIANCE BUSINESS TRUST 85,812.15 41891 12/21/2022 PRINTED 1507 WILCOX SUPPLY INC 32.28
41892 12/21/2022 PRINTED 999999 DEBBIE PARSONS 100.00
41893 12/21/2022 PRINTED 999999 EDDIE VIEZCAS 79.00
41894 12/21/2022 PRINTED 999999 GARBO ELECTRIC 286.00
41895 12/21/2022 PRINTED 999999 LEVEL UP ROOFING 536.00 41896 12/21/2022 PRINTED 999999 NIKOLAS REALTY 60.52
41897 12/21/2022 PRINTED 999999 TESLA ENERGY 393.60
47182 12/21/2022 PRINTED 16823 PRE PAID LEGAL SVC, INC 105.65 47183 12/21/2022 PRINTED 889 PRUDENTIAL INSURANCE COMPANY OF AMERICA 27.08 47184 12/21/2022 PRINTED 1310 UNITED PET CARE LLC 132.80 PRINTED CHECKS (370 COUNT)4,233,581.16$
120122001 12/01/2022 MANUAL 132551 AMERICAN FIDELITY ASSURANCE 3,724.76 120122002 12/01/2022 MANUAL 43651 U S BANK NATIONAL ASSN 40,157.75 120222001 12/02/2022 MANUAL 132551 AMERICAN FIDELITY ASSURANCE 3,724.76 120222002 12/02/2022 MANUAL 132551 AMERICAN FIDELITY ASSURANCE 3,724.76 120222003 12/02/2022 MANUAL 132551 AMERICAN FIDELITY ASSURANCE 3,669.84 120222004 12/02/2022 MANUAL 125761 CITY EMPLOYEE ASSOCIATES 299.00 120222005 12/02/2022 MANUAL 621 KAREN LONG 187.50
120222006 12/02/2022 MANUAL 1499 EMPOWER RETIREMENT LLC 45,281.88 120222007 12/02/2022 MANUAL 441 MIDAMERICA ADMIN & RETIREMENT SOLUTIONS, LLC 1,185.70 120222008 12/02/2022 MANUAL 618 ICMA-RC 1,843.75
120222009 12/02/2022 MANUAL 622 UPLAND CITY EMPLOYEE ASSOCIATION 960.00 120222010 12/02/2022 MANUAL 736 UPLAND POLICE MANAGEMENT ASSN 988.50 120222011 12/02/2022 MANUAL 737 UPLAND POLICE OFFICERS ASSN 4,572.50 120222012 12/02/2022 MANUAL 32091 SOUTHERN CALIF EDISON CO 154,717.05 1/9/2023 Prepared by: Maria Serna 1:00 PMPage 8 of 9
CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 120522001 12/05/2022 MANUAL 624 DEPT OF THE TREASURY 350.00 120522002 12/05/2022 MANUAL 114711 METROPOLITAN LIFE INSURANCE CO 3,495.99 120522003 12/03/2022 MANUAL 114711 METROPOLITAN LIFE INSURANCE CO 2,100.72 120522004 12/05/2022 MANUAL 114711 METROPOLITAN LIFE INSURANCE CO 874.25 120522005 12/05/2022 MANUAL 754 PUBLIC AGENCY COALITION ENTERPRISE 96,091.06 120522006 12/05/2022 MANUAL 960 MUNICIPAL DENTAL POOL 24,635.26 120622001 12/06/2022 MANUAL 543 SOUTHERN CALIF GAS COMPANY 7,937.28 120622002 12/06/2022 MANUAL 1337 STANDARD INSURANCE COMPANY 2,919.33 120722001 12/07/2022 MANUAL 10720 CITIZENS BUSINESS BANK 25,400.00 120722002 12/07/2022 MANUAL 10720 CITIZENS BUSINESS BANK 15,400.00 120922001 12/09/2022 MANUAL 132551 AMERICAN FIDELITY ASSURANCE 3,724.76 120922002 12/09/2022 MANUAL 1513 YIFTEE INC 107,500.00
120922003 12/09/2022 MANUAL 441 MIDAMERICA ADMIN & RETIREMENT SOLUTIONS, LLC 29,082.16 121322001 12/13/2022 MANUAL 65181 CALPERS 162,601.13
121422001 12/14/2022 MANUAL 83401 CARL WARREN & CO 38,463.90 121422002 12/14/2022 MANUAL 91491 LIBRARY SYSTEMS & SERVICES LLC 115,962.00 121522001 12/15/2022 MANUAL 132551 AMERICAN FIDELITY ASSURANCE 3,061.60 121522002 12/15/2022 MANUAL 125761 CITY EMPLOYEE ASSOCIATES 299.00 121522003 12/15/2022 MANUAL 1499 EMPOWER RETIREMENT LLC 52,418.04 121522004 12/15/2022 MANUAL 621 KAREN LONG 187.50
121522005 12/15/2022 MANUAL 441 MIDAMERICA ADMIN & RETIREMENT SOLUTIONS, LLC 1,309.83 121522006 12/15/2022 MANUAL 622 UPLAND CITY EMPLOYEE ASSOCIATION 950.00 121522007 12/15/2022 MANUAL 736 UPLAND POLICE MANAGEMENT ASSN 988.50 121522008 12/15/2022 MANUAL 737 UPLAND POLICE OFFICERS ASSN 4,747.50 121622001 12/16/2022 MANUAL 624 DEPT OF THE TREASURY 100.00 122022001 12/20/2022 MANUAL 32091 SOUTHERN CALIF EDISON CO 82,979.66 122122001 12/21/2022 MANUAL 618 ICMA-RC 1,843.75
122122002 12/21/2022 MANUAL 1513 YIFTEE INC 127,500.00
122222001 12/22/2022 MANUAL 153 INLAND EMPIRE UTILITIES AGENCY 578,862.20 122222002 12/22/2022 MANUAL 760 WATER FACILITIES AUTHORITY 306,557.20 122222003 12/22/2022 MANUAL 65181 CALPERS 164,219.55
122922001 12/29/2022 MANUAL 441 MIDAMERICA ADMIN & RETIREMENT SOLUTIONS, LLC 2,457.36 122922002 12/29/2022 MANUAL 618 ICMA-RC 4,600.00
123022001 12/30/2022 MANUAL 1499 EMPOWER RETIREMENT LLC 3,999.32 MANUAL CHECKS (48 COUNT)2,238,656.60$
40461 08/31/2022 VOID 11923 C L S LANDSCAPE MANAGEMENT (19,773.49) 40600 09/14/2022 VOID 462 AMERIGAS PROPANE LP (149.99)
VOIDED CHECKS (2 COUNT)(19,923.48)$
PRINTED CHECKS (370 COUNT)4,233,581.16$
MANUAL CHECKS (48 COUNT)2,238,656.60
VOIDED CHECKS (2 COUNT)(19,923.48)
PRINTED & MANUAL CHECK TOTALS 6,452,314.28$
1/9/2023 Prepared by: Maria Serna 1:00 PMPage 9 of 9
S T A F F R E P O R T
I T E M N O . 10.E .
D A T E :J anu ary 2 3, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : S T E P H E N PA R K E R , C PA , A S S I S TA N T C I T Y M A N A G E R
LO N D A B O C K-H E L M S C PA , F I N A N C E O F F I C E R S U B J E C T :T R E A S U R E R 'S R E P O R T D E C E M B E R 2 02 2
R E C O M M E N D E D A C T I O N
I t is recom m end ed t hat th e C i ty C ou n ci l recei ve an d fil e th e D ecem b er 2 0 2 2 Treasurer's Rep ort.
G O A L S T A T E M E N T
Th e p rop osed ac ti on su p p ort s the C i ty's g oal to m an ag e th e C it y's resources i n a fiscally resp on sib le m an ner.
B A C K G R O U N D
Per C aliforn ia G overn m en t C od e S ect ion 53 64 6(b ), the C it y's treasu rer or ch ief fi sc al officer m ay rend er a treasu rer's rep ort t o th e C it y C ou n c il on a q uarterly b asi s. Th e C ity has elected to p rovi d e th is rep ort t o C i ty C ou nc il m onthly, b u t th e C i ty's I n vest m en t Pol ic y (ap p roved M ay 23 , 20 22 ) req u ires th e I nvestm ent O ffic er to p rovid e a rep ort q u art erl y t o t he F inan ce C om m ittee at reg u larly s ch ed u led m eet in g s . T his rep ort shall i nclu d e t he t yp e of in vestm en t, issu er, d ate of m atu ri ty, p ar, an d d ol lar am ou n t in vest ed on all secu rities, cu rrent m arket value as of th e d at e of th e rep ort , investm ent s and m on ies h eld b y th e local ag en cy, and shall ad d ition ally inclu d e a d esc ri p t ion of an y of th e l ocal ag en cy's fun d s, i nves tm ent s, or p rog ram s, th at are u nd er t he m an ag em ent of con tract ed p arties, i n c lu d i n g lend in g p rog ram s. Th e rep ort sh all in cl u d e a st atem ent of c om p li an c e wi th t he in vest m en t p olicy an d s hal l in clud e a statem ent n oting t h e C ity's ab ilit y t o m eet i ts exp en d it u re req u irem en ts for th e n ext six m on th s.
I S S U E S /A N A L Y S I S
Th e su b m ission of the m onthly Treasu rer's Rep ort is a com p liance m easure.
F I S C A L I M P A C T S
Th ere is n o fiscal im p act associated with th is action .
A L T E R N A T I V E S
P rovid e altern ative d irection to staff.
AT TAC HM E NT S :
Description
T reasurer's Report December 2022
S T A F F R E P O R T
I T E M N O . 10.F .
D A T E :J an uary 23 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : S T E P H E N PA R K E R , C PA , A S S I S TA N T C I T Y M A N A G E R
T E R R Y D OY L E , H U M A N R E S O U R C E S /R I S K M A N A G E R S U B J E C T :C O N S I D E R A P P R O V A L O F T H E R E V I S E D C I T Y-W I D E J O B
D E S C R I P T I O N S
R E C O M M E N D E D A C T I O N
I t i s recom m en d ed th at th e C i ty C oun ci l ap p rove t h e revised C ity-w id e job d escrip tions b ased on the recom m en d ation s from the Koff & A ssociates classification stud y.
G O A L S T A T E M E N T
Th e p rop os ed act ion sup p orts th e C it y's g oal t o correct ly c las si fy em p l oyees b ased on t he job d u ties p erform ed .
B A C K G R O U N D
Th e C ity's last C lassification and C om p en s ati on st u d y was c on d u c ted i n 20 15 . S i n c e th at tim e, em p loyee com p ensation has lag g ed b ehi nd oth er reg ion al g overn m en ts, c ont ri b u ti ng to th e d ep arture of exp erien ced C ity em p loyees.
O n J ul y 26 , 2 02 1, t he C it y issued a Req u est for P rop osal (R F P ) for a C l ass ifi cat ion an d C om p en sation S tu d y an d A n al ysi s. Th e C it y recei ved several p rop osal s, con d u ct ed interview s w ith each ag en cy that s u b m i tt ed a R F P, an d ul ti m at ely selected Koff & A ssociates as th e m ost q u alified ag en cy to con d u ct th is stud y on t he C it y's b eh alf. Th e con tract to p rovid e a C lassification an d C om p en sat ion S t ud y b y Koff & A ssociates was aw ard ed b y C ou n c il on S ep tem b er 13 , 20 21 .
S tartin g in Feb ru ary 20 22 , Koff & A ssociat es b eg an con d u ct in g the first p art of the C lassification and C om p en sation S tud y b y p rep aring a com p rehen sive C lassification S tud y for all C it y job d esc ri p t ion s. A n i n i ti al m eeti ng w as h eld w it h t he C it y's execu tive team to clarify stud y sc op e, ob jec ti ves, p roces ses an d d el iverab l es. O rien tat ion m eeti ng s w ere held for C ity
em p loyees to m eet con su ltant staff in volved with the p roject, exp lain th e stu d y ob jectives, and answ er an y q u estion s em p loyees m ay have ab out th e p rocess.
A fter th e initial m eetin g s with em p loyees, Position D escrip tion Q u estion naires (P D Q s) w ere d istrib u ted to all C it y em p l oyees for com p l eti on on th eir job d ut ies an d areas of resp on sib ility.
E m p loyees were al so g iven t he op t ion to h ave ind ivid u al or g rou p m eetin g s with Koff & A ssociates t o d escrib e t hei r job d ut ies an d resp onsib ilit ies. Following th e an alysis of the classification in form ati on, new job d escrip tion s were d rafted an d p osition all ocat ion s w ere d evelop ed for m anag em en t an d em p loyee review. E m p loyees an d each of the b arg ain in g g roup s were g iven tim e to review the d raft job d escrip tion s an d p rovid e the C ity w ith feed b ack.
O nce feed b ack was recei ved from em p loyees an d b arg ai n i n g g roup s on th e d raft job d escrip tions, Koff & A ssociat es m ad e ad d it ion al con tac t to clarify an y job d u ti es, resolve any issu es with th e job d escrip tion s, an d p rep ared th e fin al recom m en d ation s for C ou ncil's review.
I S S U E S /A N A L Y S I S
Th e p rop osed classification p lan p rovid es t h e C it y w it h a s yst em at ic cl ass ifi cat ion structu re b ased on th e in terrel ati onshi p b etween d u ti es p erform ed , th e n at u re an d level of resp on sib ilities, an d other w ork-related req uirem ents of the job s.
Th e p u rp ose of th e C lassificat ion S t u d y is t o ass is t th e C i ty i n d evelop ing an u p -t o-d at e an d cu rrent classification p l an an d job d es crip ti on s w hich m eet the need s of th e C it y wi th reg ard s to recruitm ent and retention of q u alified staff. I n ad d ition, the stu d y will ad d ress concern s of m an ag em ent and b arg aining g roup s h ad that em p loyees job d escrip tion s reflect curren t assig nm ents, p rog ram s, resp onsib ilities, and techn olog ies, as well as su p p ort th e C ity's b u siness an d op eration al n eed s for the foreseeab le fu tu re.
J ob d es crip ti on s were creat ed for al l of t he C ity's p osition s s tu d i ed to refl ect curren t d u ties and resp onsib ilities, an d p rop erly reflect the req uired kn ow led g e, ab ilities, and skills. I t is recom m end ed that th irty-five (35 ) of th e C ity's cu rrent job d esc ri p t ion s recei ve a ti tl e chan g e to refl ect t h e l evel an d scop e b ei n g p erform ed m ore c learly, t o c on s oli d at e w ork in to b road er categ ories th at c an b e u sed C ity-wid e, as w ell as to estab lish con si st enc y w it h in d u stry stand ard s.
Th e stu d y also resu lted in reclassification recom m en d ation s for th irteen (1 3) classification s im p acting t w en t y-on e (2 1) em p l oyees. Rec las si fic ati on recom m en d at ion s are m ad e for p osition s th at are w orki ng ou t of c las s d u e to level an d sc op e of work an d /or job fu n c ti on s th at have b een ad d ed to or rem oved from those p osition s over tim e.
Th e c om p let ed C lassification S t ud y Rep ort, all ocat ion listin g , an d all u p d ated job sp ecifications b y d ep artm ent is attach ed for C ou ncil's review.
E N V I R O N M E N T A L D E T E R M I N A T I O N
N ot a p roject.
F I S C A L I M P A C T S
Th ere is no im m ed iat e fiscal i m p act w it h th e ap p roval of t h i s item . O f th e 13 classification s (21 em p loyees ) recom m en d ed for reclassification, t h e C ity h as im p l em en ted the recom m end ations for 6 classification s (1 3 em p loyees) alread y. O f th e rem ain in g recom m end ations, 3 c las si fic ati on s (3 em p loyees ) are recom m end ed for u p ward reclassification, an d th ose em p l oyees are alread y receivin g ou t -of-cl ass p ay. 4 classification s (5 em p loyees) are recom m end ed for d own w ard reclassifications.
Th e fis cal i m p act of recl ass ifi cat ion s ap p roved with th is i tem will b e in cl ud ed as an item of neg otiations with the C ity's lab or un ion s in conju nction w ith th e M em orand um of Un d erstand in g s set to exp ire on J un e 30 , 20 23 .
A L T E R N A T I V E S
P rovid e altern ative d irection to staff.
AT TAC HM E NT S :
Description
Class Study Report
Allocation L isting
City M anager/City Clerk J ob Specifications
Development Services J ob Specifications
F inance J ob S pecifications
HR/I T J ob S pecifications
Police J ob Specifications
Public Works J ob S pecifications
Recreation J ob S pecifications
City-Wide J ob S pecifications
KOFF & ASSOCIATES
GEORG S. KRAMMER
Chief Executive Officer
2835 Seventh Street
Berkeley, CA 94710
www.KoffAssociates.com
[email protected]
Tel: 510.658.5633
Fax: 510.652.5633
November 29, 2022
Classification Study Final Report
City of Upland, California
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com
November 29 2022
Ms. Theresa (Terry) Doyle
Deputy Director of Human Resources / Risk Manager
City of Upland
460 N. Euclid Avenue
Upland, CA 91786
Dear Terry:
Koff & Associates is pleased to present the final classification report for the study of 263 positions in 99 classifications at the City of Upland (“City”). This report documents the classification study process and provides recommendations for the classification plan, allocations of individual positions for all City employees studied, and class specifications.
This report incorporates a summary of the study’s multi-step process, which included review and analysis of written Position Description Questionnaires, interviews with employees and management, and employee review and comments in the form of draft class descriptions and class allocation recommendations.
We would like to thank you for your assistance and cooperation without which this study could not have been brought to its successful completion.
We will be glad to answer any questions or clarify any points as you are implementing the findings and recommendations. It was a pleasure working with you and we look forward to future opportunities to provide you with professional assistance.
Very truly yours,
Mike Harary
Mike Harary
Project Manager
Classification Study – Final Report
City of Upland
TABLE OF CONTENTS
Executive Summary ............................................................................................................................. 1 Background .................................................................................................................... 1 Classification Study Goals ................................................................................................................. 1 Classification Study Process ............................................................................................................. 2 Classification Concepts ..................................................................................................................... 2 Positions vs. Classifications ............................................................................................ 2 The Relationship Between Classification and Compensation ............................... 3 The Purpose of Having a Classification Plan ............................................................. 3 Classification Descriptions ............................................................................................ 4 Fair Labor Standards Act .............................................................................................. 6 Classification Findings and Recommendations ...................................................................... 8 Classification Structure and Allocation Factors ........................................................ 8 Classification Allocation Recommendations .......................................................... 13 Title Change ................................................................................................................. 14 Reclassification ............................................................................................................ 15 Conclusion ............................................................................................................................................ 16
LIST OF TABLES
Table 1. Title Change Recommendations .................................................................. 14 Table 2. Reclassification Recommendations .............................................................. 15
APPENDICES
Appendix I: Recommended Position Allocations
Appendix II: New Class Descriptions
Classification Study – Final Report
City of Upland
1 EXECUTIVE SUMMARY
Background
Beginning in February 2022, Koff & Associates (“K&A”) began conducting a comprehensive Classification Study for all City of Upland (“City”) positions. All classification findings, recommendations, and options for implementation are presented in this report.
This classification review process was precipitated by:
The concern of the City Council, management, and labor that employees be recognized for the level and scope of work performed and that they be allocated to appropriate classification levels and classification titles;
The goal to ensure class descriptions reflect current assignments, programs, responsibilities, and technologies; and
The desire to update the City’s classification plan to support the City’s business and operational needs for the foreseeable future.
The goal of the classification study is to assist the City in developing an up-to-date and current classification plan and classification descriptions which meet the needs of the City with regards to recruitment and retention of qualified staff.
CLASSIFICATION STUDY GOALS
The goals and objectives of the classification portion of the study were to:
Obtain detailed information regarding each position through a variety of techniques, including written Position Description Questionnaires (PDQs) and interviews with employees and management;
Prepare an updated classification plan, including recommended class descriptions and position allocations that recognize the scope and level of the various classes and positions, and is perceived to be equitable by management and employees alike; Provide class descriptions and other documentation that includes information required for compliance with the Americans with Disabilities Act (ADA) and appropriate qualifications, including knowledge, skills, and other requirements that are job-related and meet other legal guidelines; and
Provide sufficient documentation to allow the City to maintain the classification system on a regular basis.
Classification Study – Final Report
City of Upland
2 CLASSIFICATION STUDY PROCESS
The classification study procedures were as follows:
An initial meeting was held with the City’s executive management team to clarify study scope, objectives, processes, and deliverables.
An orientation meeting was held with the City’s employees to meet consultant staff involved with the project, clarify study objectives and procedures, answer questions, and distribute the PDQs.
After the PDQs were completed by employees and reviewed by management and consultant staff, interviews were conducted with employees and management. Following the analysis of the classification information gathered, draft class concepts, specifications, and position allocations were developed for management and employee review.
After resolution of issues, wherever possible, including additional contacts with employees and management to gain details and clarification, appropriate modificati ons were made to the draft specifications and allocations and this final report was prepared.
CLASSIFICATION CONCEPTS
Positions vs. Classifications
“Position” and “Classification” are two terms that are often used interchangeably but have very different meanings. As used in this report:
A position is an assigned group of duties and responsibilities performed by one person. A position can be full-time, part-time, regular or temporary, filled or vacant. Often the word “job” is used in place of the word “position.”
A “classification” or “class” may contain only one position or may consist of a number of positions. When you have several positions assigned to one class, it means the same title is appropriate for each position; the scope, level, duties, and responsibilities of each position assigned to the class are sufficiently similar (but not identical); the same core knowledge, skills, abilities, and other requirements are appropriate for all positions; and the same salary range is equitable for all positions in the class.
The description of a position often appears as a working desk manual, going into detail regarding work process steps, while a class description emphasizes the general scope and level of responsibilities, plus the knowledge, skills, abilities, and other requirements for successful performance.
When positions are classified, the focus is on assigned job duties and the job-related requirements for successful performance, not on individual employee capabilities or amount o f work performed. Positions are thus evaluated and classified on the basis of such factors as
Classification Study – Final Report
City of Upland
3 knowledge, skills, and abilities required to perform the work, the complexity of the work, the authority delegated to make decisions and take action, the responsibility for the work of others and/or for budget expenditures, contacts with others (both inside and outside of the organization), and the impact of the position on the organization and working conditions.
The Relationship Between Classification and Compensation Classification and the description of the work and the requirements to perform the work are separate and distinct from determining the worth of that work in the labor market and to the organization. While recommending the appropriate compensation for the work of a class depends upon an understanding of what that work is and what it requires (as noted above), compensation levels are often influenced by two factors:
The external labor market; and
Internal relationships within the organization.
Compensation findings and recommendations for the City are covered in a separate report.
The Purpose of Having a Classification Plan
A position classification plan provides an appropriate basis for making a variety of human resources decisions such as the:
Development of job-related recruitment and selection procedures; Clear and objective appraisal of employee performance; Development of training plans and succession planning; Design of an equitable and competitive salary structure; Organizational development and the management of change; and Provision of an equitable basis for discipline and other employee actions.
In addition to providing this basis for various human resources management and process decisions, a position classification plan can also effectively support systems of administrative and fiscal control. Grouping of positions into an orderly classification system supports planning, budget analysis and preparation, and various other administrative functions.
Within a position classification plan, job classifications can either be broad (containing a number of positions) or narrow (emphasizing individual job characteristics). Broad job clas sifications are indicated when:
Employees can be hired with a broad spectrum of knowledge, skill, and/or academic preparation and can readily learn the details of the City, the department, and the position on-the-job; or
There is a need for flexibility of the assignment within a department or an organization due to changing programs, technologies, or workload.
Individualized job classifications are indicated when:
Classification Study – Final Report
City of Upland
4 There is an immediate need to recruit for specialty knowledge and skills; There is a minimum of time or capability for on -the-job training; or There is an organizational need to provide for specific job recognition and to highlight the differences between jobs.
Most classification plans are a combination of these two sets of factors, and we have chosen the middle ground in this study as being most practicable in the City’s changing environment and service delivery expectations, as well as being in line with the City’s strategic plan. This approach resulted in recommendations to retitle classifications to reflect current responsibilities more accurately or use more contemporary titles (e.g., “Clerk I” to “Office Assistant”). Detailed allocation recommendations are found in Appendix I of th is report.
Classification Descriptions
In developing the new and revised classification descriptions for all positions, the basic concepts outlined in the previous pages were utilized. The recommended class descriptions are included in Appendix II of this report.
As mentioned earlier, the class descriptions are based upon the information from the written PDQs completed by each employee, the individual and group classification interviews, and from information provided by employees and managers during the review processe s. These descriptions provide:
A written summary documenting the work performed and/or proposed by the incumbents of these classifications;
Distinctions among the classes; and
Documentation of requirements and qualifications to assist in the recruitment and selection process.
Just as there is a difference between a position and a class, there is also a difference between a position description and a class description. A position description, often known as a “desk manual”, generally lists each duty an employee performs and may also have information about how to perform that duty. A class description normally reflects several positions and is a summary document that does not list each duty performed by every employee. The class description, which is intended to be broader, more general, and informational, is intended to indicate the general scope and level of responsibility and requirements of the class, not detail-specific position responsibilities.
The sections of each class description are as follows:
Title: This should be brief and descriptive of the class and consistent with other titles in the classification plan and the occupational area.
The title of a classification is normally used for organization, classification, and compensation purposes within the City. Often working titles are used within a department to differentiate an individual. All positions have a similar level of scope and
Classification Study – Final Report
City of Upland
5 responsibility; however, the working titles may give assurance to a member of the public that they are dealing with an appropriate individual. Working titles should be authorized by Human Resources, the Assistant City Manager, and/or the City Manager to ensure consistency within the City and across departmental lines.
Definition: This provides a capsule description of the job and should give an indication of the type of supervision received, the scope and level of the work, and any unusual or unique factors. The phrase “performs related duties as assigned” is not meant to unfairly expand the scope of the work performed, but to acknowledge that jobs change and that not all duties are included in the class specification.
Supervision Received and Exercised: This section specifies which class or classes provide supervision to the class being described and the type and level of work direction or supervision provided to this class. The section also specifies what type and level of work direction or supervision the class provides to other classes. This assists the reader in defining where the class “fits” in the organization and alludes to possible career adva ncement opportunities.
Class Characteristics: This can be considered the “editorial” section of the specification, slightly expanding the Definition, clarifying the most important aspects of the class , and, in some cases, distinguishing this class from the next higher-level in a class series or from a similar class in a different occupational series.
Examples of Typical Job Functions: This section provides a list of the major and typical duties, intended to define the scope and level of the class and to support the Qualifications, including Knowledge and Abilities. This list is meant to be illustrative only. It should be emphasized that the description is a summary document, and that duties change depending upon program requirements, technology, and organizational needs.
Qualifications: This element of the description has several sections:
A listing of the job-related knowledge and skills required to successfully perform the work.
They must be related to the duties and responsibilities of the work and capable of being validated under the Equal Employment Opportunity Commission’s Uniform Guidelines on Selection Procedures. Knowledge (intellectual comprehension) and Abilities (acquired proficiency) should be sufficiently detailed to provide the basis for selection of qualified employees.
A listing of educational and experience requirements that outline minimum and alternative ways of gaining the knowledge and abilities required for entrance into the selection process. These elements are used as the basic screening technique for job applicants.
Licenses and/or certifications identify those specifically required in order to perform the work. These certifications are often required by an agency higher than the City (i.e., the State), and can therefore be appropriately included as requirements.
Classification Study – Final Report
City of Upland
6 Physical Demands: This section identifies the basic physical abilities required for performance of the work. These are not presented in great detail (although they are more specifically covered for documentation purposes in the PDQs) but rather are designed to indicate the type of pre- employment physical examination (lifting requirements and other unusual characteristics are included, such as “finger dexterity needed to access, enter, and retrieve data using a computer keyboard”) and to provide an initial basis for determining reasonable accommodation for ADA purposes.
Environmental Conditions: These can describe certain outside influences and circumstances under which a job is performed; they give employees or job applicants an idea of certain risks involved in the job and what type of protective gear may be necessary to perform the job.
Examples are loud noise levels, cold and/or hot temperatures, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and other job conditions.
Fair Labor Standards Act
One of the major components of the job analysis and classification review is the determination of each classification’s appropriate Fair Labor Standards Act (FLSA) status, i.e., exempt vs. non - exempt from the FLSA overtime rules and regulations.
As we review position description questionnaires and notes from the interviews, we analyze each classification’s essential functions to determine FLSA status. There are three levels for the determination of the appropriate FLSA status that are utilized and on which we base our recommendations. Below are the steps used for the determination of Exempt FLSA status.
Salary Basis Test: The incumbents in a classification are paid at least $684 per week ($35,568 per year), not subject to reduction due to variations in quantity/quality of work performed .
Exemption Applicability: The incumbents in a classification perform any of the following types of jobs:
Executive: Employee whose primary duty is to manage the business or a recognized department/entity and who customarily directs the work of two or more employees. This also includes individuals who hire, fire, or make recommendations that carry weight regarding employment status. Examples: executive, director, owner, manager, supervisor.
Administrative: Employee whose primary activities are performing office work or non- manual work on matters of significance relating to the management or business operations of the firm or its customers and which require the exercise of discretion and independent judgment. Examples: coordinator, administrator, analyst, accountant. Professional: Employee who primarily performs work requiring advanced knowledge/education and which includes consistent exercise of discretion and independent judgment. The advanced knowledge must be in a field of science or learning acquired in a prolonged course of specialized intellectual instruction. Examples: attorney, physician, statistician, architect, biologist, pharmacist, engineer, teacher.
Classification Study – Final Report
City of Upland
7 Computer professional: Employee who primarily performs work as a computer systems analyst, programmer, software engineer, or similarly skilled work in the computer field performing a) application of systems analysis techniques and procedures, including consulting with users to determine hardware, software, or system functional specifications; b) design, development, documentation, analysis, creation, testing, or modification of computer systems or programs, including prototypes, based on and related to user or system design specification; or c) design, documentation, testing, creation, or modification of computer programs based on and related to user or system design specifications; or a combination of the duties described above, the performance of which requires the same level of skills. Examples: system analyst, database analyst, network architect, software engineer, programmer.
Job Analysis: A thorough job analysis of the job duties must be performed to determine exempt status. An exempt position must pass both the salary basis and duties tests. The job analysis should include:
Review of the minimum qualifications established for the job; Review of prior class descriptions, questionnaires, and related documentation; Confirmation of duty accuracy with management; and
Review and analysis of workflow, organizational relationships, policies, and other available organizational data.
Non-exempt classifications work within detailed and well-defined sets of rules and regulations, policies, procedures, and practices that must be followed when making decisions. Although the knowledge base required to perform the work may be significant, the framework within which incumbents work is fairly restrictive and finite. (Please note the FLSA does not allow for the consideration of workload and scheduling when it comes to exemption status).
Finally, often times a classification performs both non-exempt and exempt duties, so we analyze time spent on each type of duties. If a classification performs mostly non-exempt duties (i.e. more than 50% of his or her time), then the classification would be considered non -exempt.
CLASSIFICATION FINDINGS AND RECOMMENDATIONS
Classification Structure and Allocation Factors
The proposed classification plan provides the City with a systematic classification structure based on the interrelationship between duties performed, the nature and level of responsibilities, and other work-related requirements of the jobs.
A classification plan is not an inflexible, unchanging entity. Classification plans may be updated and revised by conducting classification studies that are organization -wide (review of all classifications and positions) or position-specific. The methodology used for both types of studies is the same, as outlined above.
Classification Study – Final Report
City of Upland
8 For either type of study, when identifying appropriate placement of new and/or realigned positions within the classification structure, there are general allocation factors to consider. By analyzing these factors, the City will be able to change and grow the organization while maintaining the classification plan.
1. Type and Level of Knowledge and Skill Required
This factor defines the level of job knowledge and skill, including those attained by formal education, technical training, on-the job experience, and required certification or professional registration. The varying levels are as follows:
A. The entry-level into any occupational field
This entry-level knowledge may be attained by obtaining a high school diploma, completing specific technical course work, or obtaining a four-year or advanced college or university degree. Little to no experience is required.
B. The experienced or journey-level (fully competent-level) in any occupational field This knowledge and skill level recognize a class that is expected to perform the day-to- day functions of the work independently, but with guidelines (written or oral) and supervisory assistance available. This level of knowledge is sufficient to provide on-the- job instruction to a fellow employee or an assistant when functioning in a lead capacity.
Certifications may be required for demonstrating possession of the required knowledge and skills.
C. The advanced level in any occupational field
This knowledge and skill level is applied in situations where an employee is required to perform or deal with virtually any job situation that may be encountered. Guidelines may be limited and creative problem solving may be involved. Supervisory knowledge and skills are considered in a separate factor and should not influence any assessment of this factor.
2. Supervisory/Management Responsibility
This factor defines the staff and/or program management responsibility, including short - and long-range planning, budget development and administration, resource allocation, policy and procedure development, and supervision and direction of staff.
A. No ongoing direction of staff
The employee is responsible for the performance of his or her own work and may provide side-by-side instruction to a co-worker.
B. Lead direction of staff or program coordination
The employee plans, assigns, directs, and reviews the work of staff performing similar work to that performed by the employee on a day-to-day basis. Training in work
Classification Study – Final Report
City of Upland
9 procedures is normally involved. If staff direction is not involved, the employee must have responsibility for independently coordinating one or more programs or projects on a regular basis.
C. Full first-line supervisor
The employee performs the supervisory duties listed above, and, in addition, makes effective recommendations and/or carries out selection, performance evaluation, and disciplinary procedures. If staff supervision is not involved, the employee must have programmatic responsibility, including development and implementation of goals, objectives, policies and procedures, and budget development and administration.
D. Manager
The employee is considered management, often supervising through subordinate levels of supervision. In addition to the responsibilities outlined above, responsibilities include allocating staff and budget resources among competing demands and performing significant program and service delivery planning and evaluation. This level normally reports to the City Manager.
E. Executive Management
The employee has total administrative responsibility for the City and reports to the City Council.
3. Supervision Received
A. Direct Supervision
Direct supervision is usually received by entry-level employees and trainees, i.e., employees who are new to the organization and/or the position they are filling. Initially under close supervision, incumbents learn to apply concepts and work procedures and methods in assigned areas of responsibility to resolve problems of moderate scope and complexity. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. As experience is gained, assignments become more varied and are performed with greater independence.
B. General Supervision
General supervision is usually received by the experienced and journey-level employees, i.e., employees who have been in a position for a period of time and have had the opportunity to be trained and learn most, if not all, duties and responsibilities of t he assigned classification. Incumbents are cross trained to perform the full range of technical work in all of the areas of assignment.
At this experienced-level, positions exercise some independent discretion and judgment in selecting and applying work procedures and methods. Assignments and objectives are
Classification Study – Final Report
City of Upland
10 set for the employee and established work methods are followed. Incumbents have some flexibility in the selection of steps and timing of work processes.
Journey-level positions receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of assigned projects, programs, and team(s). Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver work products. Work is typically reviewed upon completion for soundness, appropriate - ness, and conformity to policy and requirements, and the methodology used in arriving at the end results are not reviewed in detail.
C. General Direction
General direction is usually received by senior level or management positions. Work assignments are typically given as broad, conceptual ideas and directives, and incumbents are accountable for overall results and responsible for developing guidelines, action plans, and methods to produce deliverables on time and within budget.
D. Administrative and Policy Direction
Administrative direction is usually received by executive management classifications. The incumbent is accountable for accomplishing City-wide planning and operational goals and objectives within legal and general policy and regulatory guidelines. The incumbent is responsible for the efficient and economical performance of the organization’s operations.
4. Problem Solving
This factor involves analyzing, evaluating, reasoning, and creative thinking requirements. In a work environment, not only the breadth and variety of problems are considered, but also guidelines, such as supervision, policies, procedures, laws, regulations, and standards available to the employee.
A. Structured problem solving
Employees learn to apply concepts and work procedures and methods in assigned area of responsibility and to resolve problems and issues that are specific, less complex, and/or repetitive. Exceptions or changes in procedures are explained in detail as they arise.
B. Independent, guided problem solving
Work situations require making independent decisions among a variety of alternatives; however, policies, procedures, standards, and regulations and/or management are available to guide the employee towards problem resolution.
C. Application of discriminating choices
Work situations require independent judgment and decision-making authority when identifying, evaluating, adapting, and applying appropriate concepts, guidelines,
Classification Study – Final Report
City of Upland
11 references, laws, regulations, policies, and procedures to resolve diverse and complex problems and issues.
D. Creative, evaluative, or critical thinking
The work involves a high-level of problem-solving requiring analysis of unique issues or increasingly complex problems without precedent and/or structure and formulating, presenting, and implementing strategies and recommendations for resolution.
5. Authority for Making Decisions and Taking Action
This factor describes the degree to which employees have the freedom to take action within their job. The variety and frequency of action and decisions, the availability of policies, procedures, laws, and supervisory or managerial guidance, and the consequence or impact of such decisions are considered within this factor.
A. Direct, limited work responsibility
The employee is responsible for the successful performance of his or her own work with little latitude for discretion or decision-making. Work is usually supervised while in progress and fits an established structure or pattern. Direct supervision is readily available.
B. Decision-making within guidelines
The employee is responsible for the successful performance of their own work, but able to prioritize and determine methods of work performance within general guidelines.
Supervision is available, although the employee is expected to perform independently on a day-to-day basis. Emergency or unusual situations may occur but are handled within procedures and rules. Impact of decisions is normally limited to the work unit, project, or program to which assigned.
C. Independent action with focus on work achieved
The employee receives assignments in terms of long-term objectives, rather than day-to- day or weekly timeframes. Broad policies and procedures are provided, but the employee has latitude for choosing techniques and deploying staff and material resources. Impact of decisions may have significant program or City-wide service delivery and/or budgetary impact.
D. Decisions made within general policy or elected official guidance The employee is subject only to the policy guidance of elected officials and/or broad regulatory or legal constraints. The ultimate authority for achieving the goals and objectives of the City are with this employee.
6. Interaction with Others
Classification Study – Final Report
City of Upland
12 This factor includes the nature and purpose of contacts with others, from simple exchanges of factual information to the negotiation of difficult issues. It also considers with whom the contacts are made, from co-workers and the public to elected or appointed public officials.
A. Exchange of factual information
The employee is expected to use ordinary business courtesy to exchange factual information with co-workers and the public. Strained situations may occasionally occur, but the responsibilities are normally not confrontational.
B. Interpretation and explanation of policies and procedures The employee is required to interpret policies and procedures, apply and explain them, and influence the public or others to abide by them. Problems may need to be defined and clarified and individuals contacted may be upset or unreasonable. Contacts may a lso be made with individuals at all levels throughout the City.
C. Influencing individuals or groups
The employee is required to interpret laws, policies, and procedures to individuals who may be confrontational or to deal with members of professional, business, community, or other groups or regulatory agencies as a representative of the City.
D. Negotiation with organizations from a position of authority The employee often deals with the City Manager, elected officials, government agencies, and other outside agencies, and the public to advance and represent the priorities and interests of the City, provide policy direction, and/or negotiate solutions to difficult problems.
7. Working Conditions/Physical Demands
This factor includes specific physical, situational, and other factors that influence the employee’s working situation.
A. Normal office or similar setting
The work is performed in a normal office or similar setting during regular office hours (occasional overtime may be required but compensated for). Responsibilities include meeting standard deadlines, using office and related equipment, lifting materials weighing up to 25 pounds, and communicating with others in a generally non -stressful manner.
B. Varied working conditions with some physical or emotional demands The work is normally performed indoors, but may have some exposure to noise, heat, weather, or other uncomfortable conditions. Stand-by, call back, or regular overtime may be required. The employee may have to meet frequent deadlines, work extended hours,
Classification Study – Final Report
City of Upland
13 and maintain attention to detail at a computer or other machinery, deal with difficult people, or regularly perform moderate physical activity.
C. Difficult working conditions and/or physical demands The work has distinct and regular difficult demands. Shift work (24-7 or rotating) may be required; there may be exposure to hazardous materials or conditions; the employee may be subject to regular emergency callback and extended shifts; and/or the work may require extraordinary physical demands.
Based on the above factors, in the maintenance of the classification plan when an employee is assigned an additional duty or responsibility and requests a change in classification, it is reasonable to ask:
What additional knowledge and skills are required to perform the duty? How does one gain this additional knowledge and skill – through extended training, through a short-term seminar, through on-the-job experience? Does this duty or responsibility require new or additional supervisory respon sibilities? Is there a greater variety of or are there more complex problems that need to be solved as a result of the new duty?
Does the employee have to make a greater variety of or more difficult decisions as a result of this new duty?
Are the impacts of decisions greater because of this new duty (effects on staff, budget, City-wide activities, and/or relations with other agencies)? Are guidelines, policies, and/or procedures provided to the employee for the performance of this new duty?
Is the employee interacting with internal and external stakeholders more frequently or for a different purpose as a result of this new assignment? Have the working or physical conditions of the job changed as a result of this new assignment?
The analysis of the factors outlined above, as well as the answers to these questions, were used to determine recommended classifications for all City employees. The factors above will also help to guide the placement of specific positions to the existing classification structure and/or revision of the entire classification structure in the future.
Classification Allocation Recommendations
Class descriptions were created for all of the City’s positions studied to reflect current duties and responsibilities, and properly reflect the required knowledge, abilities, and skills.
When evaluating the allocation of positions, the focus is on assigned job duties and the job- related requirements for successful performance, not on individual employee capabilities or amount of work performed. Positions are evaluated and classified on the basis of such factors as knowledge and skill required to perform the work, the complexity of the work, the authority delegated to make decisions and take action, the responsibility for the work of others and/or for
Classification Study – Final Report
City of Upland
14 budget expenditures, contacts with others (both inside and outside of the organization), the impact of the position on the organization, and working conditions.
Furthermore, it is necessary to: (i) identify the duties incumbents are currently being required to perform; (ii) determine if those duties are captured in the current classification description; and (iii) identify the percentage of duties being performed, if any, which are outside of the current classification.
Title Change
K&A’s recommendations include changing the titles for the following 35 City classifications.
Table 1. Title Change Recommendations
Current Classification Title Proposed Classification Title Utility Billing & Business License Inspector Business License Inspector Crime Analyst Crime and Intelligence Analyst
Environmental Compliance Technician I/II Environmental Compliance Inspector I/II Environmental Quality Administrator Environmental Compliance Program Manager Facilities Specialist Facilities Technician
Forensic Specialist Forensic Technician
GIS/CAD Technician GIS/IT Specialist
Development Services Manager Housing Manager
Human Resources Analyst Human Resources Analyst I/II
IT Technician IT Specialist
Senior Equipment Mechanic Lead Equipment Mechanic
Senior Utility Systems Worker Lead Utility Worker – Water Senior Water Meter Technician Lead Water Meter Technician Senior Water Treatment Operator Lead Water Treatment Operator Senior Maintenance Worker Maintenance Coordinator
Maintenance Worker Maintenance Worker I/II
Household Hazardous Waste Worker/
Maintenance Worker II
Maintenance Worker II
Administrative Analyst Management Analyst I/II
Management Analyst Management Analyst I/II
Clerk I Office Assistant
Maintenance Supervisor Operations Supervisor
Traffic Aide Parking Control Aide
Police Dispatcher Trainee Police Dispatcher I
Police Records Specialist II Police Records Technician II Recreation Manager Recreation and Community Services Manager Recreation Supervisor Recreation & Community Services Supervisor
Classification Study – Final Report
City of Upland
15 Current Classification Title Proposed Classification Title Executive Assistant to the City Manager Senior Executive Assistant Utility System Supervisor Utilities Supervisor
Utility System Worker - Sewer Utility Worker I/II - Sewer Utility System Worker - Water Utility Worker I/II - Water Utility System Worker Trainee Utility Worker Trainee - Sewer Utility System Worker Trainee Utility Worker Trainee - Water Inventory Specialist/Equipment Warehouse and Inventory Technician Water Treatment Operator Water Treatment Operator I/II
Title changes are recommended to reflect the level and scope more clearly being performed, to consolidate work into broader categories that could be used City-wide, as well as to establish consistency with the labor market and industry standards. Any compensation recommendations are not dependent upon a new title, but upon the market value as defined by job scope, level and responsibilities, and the qualifications required for successful job performance. Al l recommended position allocations are listed in Appendix I.
Reclassification
Reclassification recommendations are made for positions that are working out of class due to level and scope of work and/or job functions that have been added to or removed from those positions over time.
The study resulted in 13 classifications impacting 21 incumbents to be reclassified, as noted in the table below.
Table 2. Reclassification Recommendations
Current Classification Title
# of
Incumb-
ents
Proposed Classification Title
Senior Accounting Technician 1 Budget Coordinator
Human Resources/Risk Manager 1 Deputy Director of Human Resources / Risk Manager
Senior Development Services Technician 1 Development Services Technician II Senior Human Resources Analyst 1 Human Resources Analyst II Administrative Assistant 1 Human Resources Technician
Utility System Worker – Sewer 1 Lead Utility Worker – Sewer Senior Public Works Inspector 2 Public Works Inspector II Recreation Supervisor 1 Recreation Coordinator
Maintenance Worker – PT 1 Recreation Leader
Senior Recreation Specialist 6 Recreation Specialist
Senior Recreation Leader 3 Recreation Specialist
Classification Study – Final Report
City of Upland
16 Current Classification Title
# of
Incumb-
ents
Proposed Classification Title
Assistant Engineer 1 Regulatory Compliance Specialist
Chief Water Treatment Operator 1 Utilities Manager
CONCLUSION
The revised classification descriptions serve as a general description of the work performed and provide a framework of the expectations of each position for the employee. Requests for the addition of new positions and classifications and/or reclassification of an existing position should follow established City policies and procedures. Any decisions related to the addition of new positions and classifications, reclassification of an existing position, and promotion of an existing position, will depend on the needs and resources of the City and the availability of work, as well as the ability of existing positions to meet the qualifications of and perform the duties of the higher-level class.
Finally, as mentioned previously, a classification plan is not a static, unchanging entity. The classification plan should be reviewed on a regular, on-going basis and may be amended or revised as required.
It has been a pleasure working with the City on this critical project. Please do not hesitate to contact us if we can provide any additional information or clarification regarding this report.
Respectfully submitted by,
Koff & Associates
Mike Harary
Project Manager
Appendix I
Recommended Position Allocations
Appendix II
New Classification Descriptions
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Vacant Vacant No City Manager N/A Executive Assistant New Class New position to report to ACM.
Parker Stephen No City Manager Assistant City Manager Assistant City Manager No Change No PDQ submitted; no JD available
either.
Johnson Keri Yes City Clerk City Clerk City Clerk No Change Position is properly classified.
Blay Michael No City Manager City Manager City Manager No Change Position is properly classified.
Walker Alison Yes City Clerk Deputy City Clerk Deputy City Clerk No Change Position is properly classified.
McLees Meagan Yes City Manager
Executive Assistant to the City
Manager
Executive Assistant to the City
Manager No Change Position is properly classified.
No Change
Reclassification
Title Change
New Class
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Perez Garcia Audry No Development Services Accounting Technician Accounting Technician No Change No PDQ submitted; classify based on current
JD.
Sisk Jacqueline No Development Services Assistant Planner Assistant Planner No Change No PDQ submitted; no JD available either.
Winter Joshua No Development Services Associate Planner Associate Planner No Change No PDQ submitted; classify based on current
JD. Note: incumbent was promoted to Senior
Planner during the study.
Jones Timothy No Development Services Building Inspector II Building Inspector II No Change No PDQ submitted; classify based on current
JD.
Dalquest Robert No Development Services
Development Services
Director
Development Services
Director No Change No PDQ submitted; classify based on current JD.
Picazo Melecio Yes Development Services
Economic Development
Coordinator
Economic Development
Coordinator No Change Position is properly classified.
Avalas Lizzet No Development Services Housing Coordinator Housing Coordinator No Change No PDQ submitted; classify based on current
JD.
Farris Loralee No Development Services Planning Manager Planning Manager No Change No PDQ submitted; classify based on current
JD.
Teixeira Luis No Development Services Senior Building Inspector Senior Building Inspector No Change No PDQ submitted; classify based on current
JD.
Vacant Vacant No Development Services Senior Planner Senior Planner No Change No PDQ submitted; classify based on current
JD.
Teixeira Carlos No Development Services
Senior Development
Services Technician
Development Services
Technician II Reclassification
No PDQ submitted; classify based on current
class description which does not reflect any
lead level responsibilities for Senior. Current
Development Services Tech JD reflects an
entry-level class; recommend "Development
Services Technician I/II series with "I" the
entry and "II" the journey level class.
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Chavez Elizabeth Yes Development Services
Development Services
Manager Housing Manager Title Change
Title change to capture emphasis on housing
duties; incumbent has retired since class
study began.
Davidson Jamie Yes Development Services Administrative Analyst Management Analyst II Title Change Title change to reflect industry standard;
incumbent is performing at the journey level.
No Change
Reclassification
Title Change
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Kazmi Saleha Yes Finance Accounting Supervisor Accounting Supervisor No Change Position is properly classified.
Lei Tonya Yes Finance Accounting Technician Accounting Technician No Change Position is properly classified.
Martinez Rosemarie Yes Finance Accounting Technician Accounting Technician No Change Position is properly classified. Note:
incumbent Is transferring to Customer
Service.
Myers Erin Yes Finance Accounting Technician Accounting Technician No Change Position is properly classified.
Cueva Mariana No Finance Customer Service Specialist I Customer Service Specialist I No Change No PDQ submitted; classify based on
current JD.
Garnica Isabel No Finance Customer Service Specialist I Customer Service Specialist I No Change No PDQ submitted; classify based on
current JD.
Devellerez Christina No Finance Customer Service Specialist II Customer Service Specialist II No Change No PDQ submitted; classify based on
current JD.
Soto Meza Luis No Finance Customer Service Specialist II Customer Service Specialist II No Change No PDQ submitted; classify based on
current JD.
Young Desiree No Finance Customer Service Specialist II Customer Service Specialist II No Change No PDQ submitted; classify based on
current JD.
Bock-Helms Londa Yes Finance Finance Officer Finance Officer No Change Position is properly classified.
Deguzman Charlene Bonny Yes Finance Payroll Technician Payroll Technician No Change No PDQ submitted; classify based on
current JD.
Ledet Mary No Finance Payroll Technician PT Payroll Technician PT No Change No PDQ submitted; classify based on
current JD.
Vonboetticher Judith No Finance Payroll Technician PT Payroll Technician PT No Change No PDQ submitted; classify based on
current JD.
Dunn David No Finance
Senior Customer Service
Specialist
Senior Customer Service
Specialist No Change No PDQ submitted; classify based on current JD.
Sendldorfer Tracy No Finance
Utility Billing & Customer
Service Supervisor
Utility Billing & Customer Service
Supervisor No Change Position is properly classified.
Duong Kelly Yes Finance Senior Accountant Senior Accountant No Change Position is properly classified.
Feng Shirley No Finance Senior Accountant Accountant II Reclassification No PDQ/interview. Classify same as peers.
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Kwon Charles Yes Finance Senior Accounting Technician Budget Coordinator Reclassification Reclassify to reflect journey level work
performed in coordinating various
components of the City's operating budget.
Grady Marsie No Finance
Utility Billing & Business License
Inspector Business License Inspector Title Change
Title change to reflect majority of duties
served performing inspection duties of
business licenses. No PDQ submitted;
classify based on current JD.
No Change
Reclassification
Title Change
Employee
Last Name
First
Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Doyle Theresa Yes Human Resources
Human Resources/Risk
Manager
Deputy Director of Human
Resources / Risk Manager Reclassification
Reclassify to reflect body of work incumbent performs
beyond the scope of a Manager; serves as labor
negotiator; develops proposals and side letters;
presents labor issues in closed session meetings with
City Council; provides advice to City Manager for
those in a Director capacity; mentors and coaches
Department Heads, supervisors, and managers;
interprets merit rules and contract terms; takes WC
claims to settlement and conducts mediations;
Stepanian Sairy Yes Human Resources
Senior Human Resources
Analyst Human Resources Analyst I/II Reclassification
Reclassify to reflect body of work performed at the
journey analyst level. A Senior HR Analyst is expected
to perform more complex duties and serve in a
supervisory capacity; the incumbent is focused
primarily on recruitment and selection and learning
employee relations. The incumbent provides no
ongoing technical direction or guidance to staff, no
leading of staff, and has no budget responsibilities.
Miller Patricia Yes Human Resources Administrative Assistant Human Resources Technician Reclassification Reclassify to reflect incumbent working beyond scope
of an Admin Assistant. Duties are technical and
specific to HR and in line with HR Technician as an
Preciado Rocio Yes Human Resources Human Resources Analyst Human Resources Analyst I Title Change Title change to reflect incumbent working on technical
support duties and some professional HR duties
specific to HR.
No Change
Reclassification
Title Change
Employee Last
Name
First
Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Jeganathan Richard Yes Information Services IT Manager IT Manager No Change Position is properly classified.
Barnhart Bradley Yes Information Services GIS/CAD Technician GIS/IT Specialist Title Change Title change. Employee spends approx. 70% of time engaged in GIS/CAD duties and responsibilities and also provides some general technical support to assist small IT team. Add duties and responsibilities to new class spec.
Flynn Lauren Yes Information Services IT Technician IT Specialist Title Change Employee is performing duties between technician level and analyst level. Recommend Specialist level which better
reflects this role.
Vogelesang Brian Yes Information Services IT Technician IT Specialist Title Change Employee is performing duties between technician level and analyst level. Recommend Specialist level which better
reflects this role.
No Change
Reclassification
Title Change
Employee Last
Name
First
Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Vazquez Diana No Police Administrative Assistant Administrative Assistant No Change No PDQ submitted; classify based on current JD.
Cunningham Vyktoria No Police Animal Services Officer Animal Services Officer No Change No PDQ submitted; classify based on current JD.
Hoos Donna No Police Animal Services Officer Animal Services Officer No Change No PDQ submitted; classify based on current JD.
Myers Lonna No Police Animal Services Supervisor
Animal Services
Supervisor No Change No PDQ submitted; classify based on current JD.
Goodman Darren No Police Chief of Police Chief of Police No Change No PDQ submitted; classify based on current JD.
Betten Amanda Yes Police Code Enforcement Officer
Code Enforcement
Officer No Change Position is properly classified.
Heilman Vera No Police Code Enforcement Officer
Code Enforcement
Officer No Change No PDQ submitted; classify same as peers.
Shifflett Desiree No Police Code Enforcement Officer
Code Enforcement
Officer No Change No PDQ submitted; classify same as peers.
Esquivel Ashley No Police Homeless Services Coordinator Homeless Services
Coordinator No Change No PDQ submitted; classify based on current JD.
Arbilon Del Brendon Yes Police Police Cadet Police Cadet No Change Position is properly classified.
Argueta Bustos Heidy No Police Police Cadet Police Cadet No Change No PDQ submitted; classify same as peers.
Lopez Alessandria No Police Police Cadet Police Cadet No Change No PDQ submitted; classify same as peers.
Morgan Katherine No Police Police Cadet Police Cadet No Change No PDQ submitted; classify same as peers.
Perez Diana No Police Police Cadet Police Cadet No Change No PDQ submitted; classify same as peers.
Veldman Madison No Police Police Cadet Police Cadet No Change No PDQ submitted; classify same as peers.
Blanco Marcelo Yes Police Police Captain Police Captain No Change Position is properly classified; incumbent serves as Captain over Administrative Division/Services within PD.
Mathews Clifford Yes Police Police Captain Police Captain No Change Position is properly classified.
Bonhus John No Police Police Detective Police Detective No Change No PDQ submitted; classify based on current class description.
Layne Randall No Police Police Detective Police Detective No Change No PDQ submitted; classify based on current class description.
Employee Last
Name
First
Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Madrid Richard No Police Police Detective Police Detective No Change No PDQ submitted; classify based on current class description.
Milakovich Bryce No Police Police Detective Police Detective No Change No PDQ submitted; classify based on current class description.
O'Brien Kyle No Police Police Detective Police Detective No Change No PDQ submitted; classify based on current class description.
Peelman Nicholas No Police Police Detective Police Detective No Change No PDQ submitted; classify based on current class description.
Wyman Aaron No Police Police Detective Police Detective No Change No PDQ submitted; classify based on current class description.
Hendrickson Graham No Police Police Dispatch Supervisor Police Dispatch
Supervisor No Change No PDQ submitted; classify based on current class description.
Valle Leslie Yes Police Police Dispatcher I Police Dispatcher I No Change Position is properly classified.
Covey Elisabeth Yes Police Police Dispatcher II Police Dispatcher II No Change Position is properly classified.
Griffith Ashley No Police Police Dispatcher II Police Dispatcher II No Change No PDQ submitted; classify same as peers.
Lopez Olivia Yes Police Police Dispatcher II Police Dispatcher II No Change Position is properly classified. Per PDQ, EE is a "II", however payroll data indicated she was a "I"; we assume she was recently promoted.
Lopez Elizabeth No Police Police Dispatcher II Police Dispatcher II No Change Position is properly classified.
Marrujo Deanna Yes Police Police Dispatcher II Police Dispatcher II No Change Position is properly classified.
Martinez Juanita Yes Police Police Dispatcher II Police Dispatcher II No Change Position is properly classified.
Nutt Elizabeth Yes Police Police Dispatcher II Police Dispatcher II No Change Position is properly classified.
Turnbow Lisa Yes Police Police Dispatcher II Police Dispatcher II No Change Position is properly classified.
Wessely Stephanie Yes Police Police Dispatcher II Police Dispatcher II No Change Position is properly classified.
Lockwood Gina No Police Police Dispatcher II PT Police Dispatcher II PT No Change No PDQ submitted; classify same as peers.
Marrs Pamela No Police Police Dispatcher II PT Police Dispatcher II PT No Change No PDQ submitted; classify same as peers.
Turner Carmen No Police Police Dispatcher II PT Police Dispatcher II PT No Change No PDQ submitted; classify same as peers.
Dodt Donald No Police Police Lieutenant Police Lieutenant No Change No PDQ submitted; classify based on current class description.
Aguilar Efrain No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Aguilar-Perez Jonathan No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Employee Last
Name
First
Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Alvarran Nicholas No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Argueta Albert No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Bartley Dylan No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Castaneda Sarah Yes Police Police Officer Police Officer No Change Position is properly classified Courduff Samuel No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Cunnings Kyle No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Delaney Christopher No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Flores Lavena No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Fry Matthew No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Fuentes Jacqueline No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Garcia Andres No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Garcia Gabriel No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Gutierrez Joseph Yes Police Police Officer Police Officer No Change Position is properly classified Hajj George No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Hanley Quinn No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Hopley Jared No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Kim Daniel No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Kivett Christopher Yes Police Police Officer Police Officer No Change Position is properly classified.
Knight Ryan No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Kunkel Stephanie No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Landivar Carlo Yes Police Police Officer Police Officer No Change Position is properly classified.
Leal Garcia Cynthia No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Long Scott No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Manzo-FernandezJorge No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Martinez Noah No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
McCallon Edward No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
McCann Nicholas No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
McGrath Edward No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Noguera Juan No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Ornelas Alberto No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Ornelas Anthony No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Employee Last
Name
First
Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Ortega Edmund No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Ramirez Jason No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Ramos Alfred No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Ruston Jacob No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Santana Gabriel No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Sendldorfer Brian No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Song Paul No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Teague Caitlin No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Turner Paul No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Valencia Jose No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Vanderbilt Richard No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Waste Jacob No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Wyno Steven No Police Police Officer Police Officer No Change No PDQ submitted; classify same as peers.
Gendreau Julian No Police Police Officer Trainee Police Officer Trainee No Change No PDQ submitted; classify based on current class description.
Regina Maurizio No Police Police Officer Trainee Police Officer Trainee No Change No PDQ submitted; classify based on current class description.
Hardin Sharon Yes Police Police Records Supervisor Police Records Supervisor No Change Position is properly classified. Supervises staff and operations of Police Records function.
Chani William No Police Police Sergeant Police Sergeant No Change No PDQ submitted; classify same as peers.
DiVincenzo Eric Yes Police Police Sergeant Police Sergeant No Change Position is properly classified.
Duran Maurice Yes Police Police Sergeant Police Sergeant No Change Position is properly classified. Employee is over traffic unit + ancillary duties including social media oversight and CERT liaison.
Kabayan Anthony No Police Police Sergeant Police Sergeant No Change No PDQ submitted; classify same as peers.
Kirk Jacob No Police Police Sergeant Police Sergeant No Change No PDQ submitted; classify same as peers.
McCullough Andrew No Police Police Sergeant Police Sergeant No Change No PDQ submitted; classify same as peers.
Sellers Scott No Police Police Sergeant Police Sergeant No Change No PDQ submitted; classify same as peers.
Teague Lon No Police Police Sergeant Police Sergeant No Change No PDQ submitted; classify same as peers.
Employee Last
Name
First
Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Tseng Jim Yes Police Police Sergeant Police Sergeant No Change Position is properly classified. Note: incumbent is currently serving as an interim Dispatch Supervisor; we assume he will return to sworn.
Williams Marci No Police Police Sergeant Police Sergeant No Change No PDQ submitted; classify same as peers.
Clesceri Curtis No Police Police Services Technician
Police Services
Technician No Change No PDQ submitted; classify same as peers.
Davis Wauniece Yes Police Police Services Technician
Police Services
Technician No Change Position is properly classified.
Free Michael Yes Police Police Services Technician
Police Services
Technician No Change Position is properly classified.
Hernandez Rosy Yes Police Police Services Technician
Police Services
Technician No Change Position is properly classified.
Sanchez Elizabeth Yes Police Police Services Technician Police Services
Technician No Change Position is properly classified. Add "When Assigned to Property & Evidence" language in new class spec.
McCullough Daren No Police Reserve Police Officer Reserve Police Officer No Change No PDQ submitted; classify based on current class description.
Netland Jeffrey No Police Reserve Police Officer Reserve Police Officer No Change No PDQ submitted; classify based on current class description.
Orr Ryan No Police Reserve Police Officer Reserve Police Officer No Change No PDQ submitted; classify based on current class description.
Preciado Luis No Police Reserve Police Officer Reserve Police Officer No Change No PDQ submitted; classify based on current class description.
Steele Eric No Police Reserve Police Officer Reserve Police Officer No Change No PDQ submitted; classify based on current class description.
Gutierrez Susan Yes Police Senior Accounting Technician Senior Accounting
Technician No Change Position is properly classified.
Crandell Jacqueline Yes Police Crime Analyst
Crime and Intelligence
Analyst Title Change Title change to reflect industry standard.
Employee Last
Name
First
Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Fishburn Steve Yes Police Forensic Specialist Forensic Technician Title Change Title change to reflect technical nature of work; "Specialist" class titles are reserved for positions where duties performed fall between a Technician level and Analyst level.
Hopley Lauren Yes Police Forensic Specialist Forensic Technician Title Change Title change to reflect technical nature of work; "Specialist" class titles are reserved for positions where duties performed fall between a Technician level and Analyst level.
West Julius No Police Traffic Aide Parking Control Aide Title Change Title change to better reflect parking control vs. traffic related duties.
Arana Jasmine Yes Police Police Dispatcher Trainee Police Dispatcher I Title Change Title change to better reflect work as an entry/trainee level Lessentine Leanna Yes Police Police Dispatcher Trainee Police Dispatcher I Title Change Title change to better reflect work as an entry/trainee level Cox Monica Yes Police Police Records Specialist II
Police Records
Technician II Title Change
Title change to reflect technical nature of work; "Specialist" class titles are reserved for positions where duties performed fall between a Technician level and Analyst level.
Diaz-Reyes Jhocelyn Yes Police Police Records Specialist II Police Records Technician II Title Change
Title change to reflect technical nature of work; "Specialist" class titles are reserved for positions where duties performed fall between a Technician level and Analyst level. Note: Incumbent was promoted to Police Records Specialist II during the Class Study.
Kiel Sylvia Yes Police Police Records Specialist II
Police Records
Technician II Title Change
Title change to reflect technical nature of work; "Specialist" class titles are reserved for positions where duties performed fall between a Technician level and Analyst level.
Employee Last
Name
First
Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Merritt Alexa Yes Police Police Records Specialist II
Police Records
Technician II Title Change
Title change to reflect technical nature of work; "Specialist" class titles are reserved for positions where duties performed fall between a Technician level and Analyst level. Note: Incumbent was promoted to Senior Police Records Specialist during the Class Study.
No Change
Reclassification
Title Change
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Saucedo Emily Yes Public Works Accounting Technician Accounting Technician No Change Position is properly classified.
Abdullah Lena No Public Works Administrative Assistant Administrative Assistant No Change No PDQ submitted; classify based on current class
description.
Diaz Yesenia Yes Public Works Assistant Engineer Assistant Engineer No Change Position is properly classified.
Chang Julian Yes Public Works Associate Engineer Associate Engineer No Change Position is properly classified.
Swanner Kirkland Yes Public Works Associate Engineer Associate Engineer No Change Position is properly classified.
Neal Kevin Yes Public Works
Cross Connection Control
Technician
Cross Connection Control
Technician No Change Position is properly classified.
Estrada Phillip No Public Works Custodian Custodian No Change Position is properly classified.
Ramirez Adriana Yes Public Works Custodian Custodian No Change Position is properly classified.
Sexton Kenneth Yes Public Works Custodian Custodian No Change Position is properly classified.
Wright Devon Yes Public Works Custodian Custodian No Change Position is properly classified.
Critchfield Bernard No Public Works Engineering Manager Engineering Manager No Change No PDQ submitted; classify based on current class
description.
Molina Benjamin Yes Public Works Engineering Technician Engineering Technician No Change Position is properly classified.
Husa Zachary No Public Works Equipment Mechanic Equipment Mechanic No Change No PDQ submitted; classify based on current class
description.
Ramirez Sergio No Public Works Equipment Mechanic Equipment Mechanic No Change No PDQ submitted; classify based on current class
description.
Le Blanc Richard No Public Works Facilities Coordinator Facilities Coordinator No Change Position is properly classified. Use current JD, without supervisory duties, to build new class spec.
Smiderle Richard Yes Public Works Operations Manager Operations Manager No Change Position is properly classified.
French Alan Yes Public Works Principal Engineer Principal Engineer No Change Position is properly classified.
Yu Braden No Public Works Public Works Director Public Works Director No Change No PDQ submitted; classify based on current class
description.
Barber Sonya No Public Works
Senior Administrative
Assistant
Senior Administrative
Assistant No Change No PDQ submitted; classify based on current class description.
Gonzalez Hector Yes Public Works Senior Engineer Senior Engineer No Change Position is properly classified.
Aldridge Jacob No Public Works Water Meter Technician Water Meter Technician No Change Position is properly classified.
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Del Negro Vincent Yes Public Works Water Meter Technician Water Meter Technician No Change Position is properly classified.
Lara Jason Yes Public Works
Utility System Worker -
Sewer Lead Utility Worker - Sewer Reclassification
Reclassify to formalize incumbent's role as Interim Lead Utility Service Worker. Incumbent responsible for
assigning crews, spending about 2 hours per day in the
office.
Liles Mark No Public Works
Senior Public Works
Inspector Public Works Inspector II Reclassification No PDQ submitted; classify same as peers.
Rodriguez David Yes Public Works
Senior Public Works
Inspector Public Works Inspector II Reclassification
Reclassify to reflect position performing journey level PW inspection work. Responsible for all construction/permit inspections in all areas, not specialized.
Herbster Robert Yes Public Works Assistant Engineer
Regulatory Compliance
Specialist Reclassification
Reclassify to reflect majority of duties performed on
water, wastewater, landfill, and air quality regulatory compliance functions.
Robles John Yes Public Works
Chief Water Treatment
Operator Utilities Manager Reclassification
Reclassify to reflect the duties and responsibilities of Utilities Manager as evidenced by PDQ. Budget
responsibilities are $20-30M including water purchases.
Incumbent also acts as key contact for Pomona Valley
Consolidated; served in acting capacity for less than 1 year.
Stene Erik Yes Public Works
Environmental
Compliance Technician II
Environmental Compliance
Inspector II Title Change Title change to reflect industry standard.
Demoet Nicole No Public Works
Environmental Quality
Administrator
Environmental Compliance
Program Manager Title Change Title change to reflect program manager level. No PDQ submitted; classify based on current class description
Carlos Mark Yes Public Works Facilities Specialist Facilities Technician Title Change Title change to reflect technical nature of work;
"Specialist" class titles are reserved for positions where duties performed fall between a Technician level and
Analyst level.
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Reyes Jose No Public Works
Senior Equipment
Mechanic Lead Equipment Mechanic Title Change
Title change from "Senior" to "Lead" throughout
department.
Macias Luis Yes Public Works
Senior Utility Systems
Worker Lead Utility Worker - Water Title Change
Title change from "Senior" to "Lead" throughout
department and to reflect Water assignment. Provides
lead direction and training to lower level Utility Systems Workers.
Warner Marc Yes Public Works
Senior Utility Systems
Worker Lead Utility Worker - Water Title Change
Title change from "Senior" to "Lead" throughout
department and to reflect Water assignment. Provides
lead direction and training to lower level Utility Systems Workers.
Caballero Carlos Yes Public Works
Senior Water Meter
Technician
Lead Water Meter
Technician Title Change
Title change from "Senior" to "Lead" throughout
department; responsible for providing lead direction and training to lower level Technicians and Trainees.
Ferreira Norberto Yes Public Works
Senior Water Treatment
Operator
Lead Water Treatment
Operator Title Change
Title change from "Senior" to "Lead" throughout
department; responsible for providing lead direction and training to lower level Water Operators. Title change to Lead
Carrasco III Alexander Yes Public Works
Senior Maintenance
Worker Maintenance Coordinator Title Change
Title Change to reflect incumbents spending significant time performing administrative work and less time in the field leading and performing work.
Slagle Matthew Yes Public Works
Senior Maintenance
Worker Maintenance Coordinator Title Change
Title Change to reflect incumbents spending significant time performing administrative work and less time in the field leading and performing work.
Acevedo Victor Yes Public Works Maintenance Worker Maintenance Worker II Title Change Title change to reflect journey level maintenance work
performed.
Arciniega Albert Yes Public Works Maintenance Worker Maintenance Worker II Title Change Title change to reflect journey level maintenance work
performed.
Bishop Kyle Yes Public Works Maintenance Worker Maintenance Worker II Title Change Title change to reflect journey level maintenance work
performed.
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Gallardo William Yes Public Works Maintenance Worker Maintenance Worker II Title Change Title change to reflect journey level maintenance work
performed.
Galvez Felipe Yes Public Works Maintenance Worker Maintenance Worker II Title Change Title change to reflect journey level maintenance work
performed.
Garnica Christian No Public Works
Household Hazardous
Waste Worker/
Maintenance Worker II
Maintenance Worker II Title Change
Title change to remove "Hazardous Waste" from class
title; those duties can be identified in Maint Worker II class spec as "when assigned to Household Hazardous
Waste functions…"
Ibarra Adrian Yes Public Works Maintenance Worker Maintenance Worker II Title Change Title change to reflect journey level maintenance work
performed.
Manning Brian Yes Public Works Maintenance Worker Maintenance Worker II Title Change Title change to reflect journey level maintenance work
performed.
Wilson Billy Yes Public Works Maintenance Worker Maintenance Worker II Title Change Title change to reflect journey level maintenance work
performed.
Guardado Alexander No Public Works Maintenance Worker PT Maintenance Worker II PT Title Change Title change to reflect journey level maintenance work
performed.
Madriz Michelle No Public Works Management Analyst Management Analyst II Title Change Title change to identify this as the "II" or journey level in classification which will now have I/II levels. No PDQ
submitted; classify based on current class description.
Pereyda Marissa No Public Works Management Analyst Management Analyst II Title Change Title change to identify this as the "II" or journey level in classification which will now have I/II levels. No PDQ
submitted; classify based on current class description.
Ricci Elizabeth No Public Works Clerk I Office Assistant Title Change Title change to reflect industry standard. No PDQ submitted; classify based on current class description.
Lance Brett Yes Public Works Maintenance Supervisor Operations Supervisor Title Change Title change to better reflect body of work performed.
Gendreau Jeremy No Public Works Utility System Supervisor Utilities Supervisor Title Change Title change to better reflect body of work performed.
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Martinez Joshua No Public Works
Utility System Worker -
Sewer Utility Worker II - Sewer Title Change
Title change to remove "System" and reflect journey level work performed. Note: incumbent was transferred to
Utility Worker II - Water during the Class Study.
Rojas Jacinto Yes Public Works
Utility System Worker -
Sewer Utility Worker II - Sewer Title Change
Title change to remove "System" and reflect journey level work performed.
Salcido Hector Yes Public Works
Utility System Worker -
Sewer Utility Worker II - Sewer Title Change
Title change to remove "System" and reflect journey level work performed.
Cardenas David Yes Public Works
Utility System Worker -
Water Utility Worker II - Water Title Change
Title change to remove "System" and reflect journey level work performed.
Halvorson Torin Yes Public Works
Utility System Worker -
Water Utility Worker II - Water Title Change
Title change to remove "System" and reflect journey level work performed. Note: incumbent was promoted to
Water Treatment Operator II during the Class Study.
Leon Michael Yes Public Works
Utility System Worker -
Water Utility Worker II - Water Title Change
Title change to remove "System" and reflect journey level work performed.
Parra Vincent Yes Public Works
Utility System Worker -
Water Utility Worker II - Water Title Change
Title change to remove "System" and reflect journey level work performed.
Shepherd Stephen Yes Public Works
Utility System Worker -
Water Utility Worker II - Water Title Change
Title change to remove "System" and reflect journey level work performed.
Villella Aaren Yes Public Works
Utility System Worker -
Water Utility Worker II - Water Title Change
Title change to remove "System" and reflect journey level work performed.
Fierro Anthony Yes Public Works
Utility System Worker
Trainee
Utility Worker Trainee -
Sewer Title Change Title change to reflect Sewer assignment.
Herbert Michael No Public Works
Utility System Worker
Trainee
Utility Worker Trainee -
Sewer Title Change Title change to reflect Sewer assignment.
Hernandez Moreno Ricardo Yes Public Works
Utility System Worker
Trainee
Utility Worker Trainee -
Sewer Title Change Title change to reflect Sewer assignment.
Rodriguez Edward No Public Works
Utility System Worker
Trainee
Utility Worker Trainee -
Sewer Title Change Title change to reflect Sewer assignment.
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Saenz Danny No Public Works
Utility System Worker
Trainee
Utility Worker Trainee -
Sewer Title Change Title change to reflect Sewer assignment.
Stewart Jacob No Public Works
Utility System Worker
Trainee
Utility Worker Trainee -
Sewer Title Change Title change to reflect Sewer assignment.
Ventura Edward No Public Works
Utility System Worker
Trainee
Utility Worker Trainee -
Sewer Title Change Title change to reflect Sewer assignment.
Lopez Joshua No Public Works
Utility System Worker
Trainee
Utility Worker Trainee -
Water Title Change Title change to reflect Water assignment.
Ligtenberg James Yes Public Works
Inventory
Specialist/Equipment
Warehouse and Inventory
Technician Title Change
Title change to reflect technical nature of work;
"Specialist" class titles are reserved for positions where duties performed fall between a Technician level and
Analyst level.
Lussier James No Public Works
Water Treatment
Operator
Water Treatment Operator
I Title Change No PDQ submitted; classify as I until license and certs can be validated to determine if he is a II
Morales Brandon No Public Works
Water Treatment
Operator
Water Treatment Operator
I Title Change No PDQ submitted; classify as I until license and certs can be validated to determine if he is a II
Cowan Patrick Yes Public Works
Water Treatment
Operator
Water Treatment Operator
II Tttle Change Title change to reflect journey level work performed.
Guinta Trenton No Public Works
Water Treatment
Operator
Water Treatment Operator
II Tttle Change
Title change to reflect journey level work performed.
Note: incumbent was promoted to this class during the
Class Study.
No Change
Reclassification
Title Change
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Guzman Stacey Yes Recreation Recreation Coordinator Recreation Coordinator No Change Position is properly classified.
Abrego Matthew No Recreation Recreation Leader Recreation Leader No Change Position is properly classified.
Barber Leslie No Recreation Recreation Leader Recreation Leader No Change Position is properly classified.
Camarena Jamie No Recreation Recreation Leader Recreation Leader No Change Position is properly classified.
Capetillo Alexandria Yes Recreation Recreation Leader Recreation Leader No Change Position is properly classified.
Jennings Andrea No Recreation Recreation Leader Recreation Leader No Change Position is properly classified.
Lira Joseph No Recreation Recreation Leader Recreation Leader No Change Position is properly classified.
O'Hare Ashley No Recreation Recreation Leader Recreation Leader No Change Position is properly classified.
Rocha Lois No Recreation Recreation Leader Recreation Leader No Change Position is properly classified.
Seiberling Jonathan No Recreation Recreation Leader Recreation Leader No Change Position is properly classified.
Guzman-Garcia Valerie Yes Recreation Recreation Supervisor Recreation Coordinator Reclassification Employee is responsible for coordinating recreation services, facility operations, and PT staff at the Senior Center. Duties and responsibilities aligned with Coordinator level, not Supervisor.
De La Riva Ruben No Recreation Maintenance Worker Recreation Leader Reclassification Reclassify per City recommendation; incumbent is part-time and not performing maintenance work.
Cooper Mary No Recreation
Senior Recreation
Specialist Recreation Specialist Reclassification
No PDQ submitted; classify based on current class description.
Senior Rec Specialist JD is specific to children's recreation.
Could be an assignment area of Recreation Specialist class, don't see need for Senior level.
Cova Toni Yes Recreation
Senior Recreation
Specialist Recreation Specialist Reclassification
Per PDQ employee performs journey level work in line with Recreation Specialist JD. States she leads 2 other PT employees, but did not list any time spent.
Fort Kela No Recreation
Senior Recreation
Specialist Recreation Specialist Reclassification
No PDQ submitted; classify same as peers. Senior Rec Specialist JD is specific to children's recreation. Could be an assignment area of Recreation Specialist class, don't see need for Senior level.
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Kendrick Terri No Recreation
Senior Recreation
Specialist Recreation Specialist Reclassification
No PDQ submitted; classify same as peers. Senior Rec Specialist JD is specific to children's recreation. Could be an assignment area of Recreation Specialist class, don't see need for Senior level.
Lalama Darvin No Recreation
Senior Recreation
Specialist Recreation Specialist Reclassification
No PDQ submitted; classify same as peers. Senior Rec Specialist JD is specific to children's recreation. Could be an assignment area of Recreation Specialist class, don't see need for Senior level.
Robles Olga No Recreation
Senior Recreation
Specialist Recreation Specialist Reclassification
No PDQ submitted; classify same as peers. Senior Rec Specialist JD is specific to children's recreation. Could be an assignment area of Recreation Specialist class, don't see need for Senior level.
Santoyo Martin No Recreation Senior Recreation Leader Recreation Specialist Reclassification Reclassify based on City adopted class change after study kickoff; City is no longer utilizing Senior Rec Leader
classification.
Stewart Nathan No Recreation Senior Recreation Leader Recreation Specialist Reclassification Reclassify based on City adopted class change after study kickoff; City is no longer utilizing Senior Rec Leader
classification.
Vlietstra Christen No Recreation Senior Recreation Leader Recreation Specialist Reclassification Reclassify based on City adopted class change after study kickoff; City is no longer utilizing Senior Rec Leader
classification.
Escoto Cecilia No Recreation Clerk I Office Assistant Title Change No PDQ submitted; classify based on current JD. Title change to reflect industry standard.
Gandara Jessica Yes Recreation Recreation Manager
Recreation and
Community Services
Manager
Title Change Title Change to reflect Community Services role (vs. Recreation only). Division manager concept.
Meade Meghan Yes Recreation Recreation Supervisor
Recreation and
Community Services
Supervisor
Title Change
Title Change to reflect Community Services role (vs. Recreation only). Employee is responsible for supervising staff and coordinating recreation programs.
No Change
Employee Last
Name First Name PDQ? Department Current Title Recommended Title Action Rationale/Comments Reclassification
Title Change
November 2022
FLSA: Non-Exempt
ADMINISTRATIVE INTERN
DEFINITION
Under direct supervision, participates and receives training in a municipal government program by performing a variety of office support activities within an assigned department or program; areas of responsibility may include reception, word processing, data entry, record-keeping, filing, and various research activities; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from assigned supervisory and/or management personnel. Exercises no supervision over staff.
CLASS CHARACTERISTICS
This is an entry level, part-time position classification assigned to various departments. Incumbents in this classification learn and assist in conducting assignments in support of a designated department or program.
Typically, Interns are undergraduate/graduate college students interested in pursuing a career in the public sector.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
Performs a variety of office administrative duties to support operations, including word processing, data entry, record-keeping, and filing.
Maintains and updates accurate and detailed records, verifies accuracy of information, and researches and resolves discrepancies; retrieves information from computer systems and databases. Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to complaints and requests for information. Types, formats, and proofreads a variety of routine reports, letters, documents, contracts, flyers, brochures, and memoranda; checks drafts for punctuation, spelling, and grammar; suggests corrections. Compiles information and data for administrative and basic statistical reports; assembles reports, manuals, articles, announcements, and other informational materials. Gathers, assembles, updates, and distributes a variety of department or City specific information, forms, records, and data.
Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Operations and services of assigned department or program. City-wide and departmental policies and procedures related to assigned areas of responsibility. General office business, administrative, and clerical practices. Methods and techniques of compiling information and data. Methods and techniques of preparing routine office and business correspondence.
Administrative Intern
Basic public agency administration.
Business arithmetic.
Principles and procedures of recordkeeping.
City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Respond to and effectively prioritize multiple phone calls and other requests for service. Compose routine correspondence from brief instructions. Receive, open, review, sort, date stamp, and distribute mail. Prepare and type a variety of documents and forms such as correspondence, letters, and reports, using correct punctuation and grammar.
Make accurate arithmetic computations.
Organize, maintain, and update office database and records systems. File materials alphabetically, chronologically, and numerically. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain a variety of filing, recordkeeping, and tracking systems. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to completion of the twelfth (12th) grade. Current enrollment in an accredited college or university is required.
Experience:
Relevant volunteer or work experience in a related field is highly desirable.
Licenses and Certifications:
None.
Administrative Intern
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
November 2022
FLSA: Exempt
ASSISTANT CITY MANAGER
DEFINITION
Under administrative direction, provides assistance and support to the City Manager; assumes management responsibility for assigned City departments; assists the City Manager in the overall management of City operations and services; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with elected officials, intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in coordinating and directing City-wide departmental activities, operations, and in areas of expertise; serves as City Manager in his or her absence; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over department directors, managers, supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This executive management classification oversees, directs, and participates in all a ctivities of the City’s operations, including short- and long-term planning, as well as development and administration of City- wide policies, procedures, and services. This class also manages assigned departments and provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities.
Successful performance of the work requires knowledge of public policy, City functions, and municipal government activities, including the role of the City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the City, and assigned departments, with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the City. The incumbent is accountable for accomplishing City-wide planning and operational goals and objectives, and for furthering City goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
➢ Assists the City Manager in planning, organizing, and directing the services and activities of City departments and programs; assumes management responsibility for assigned departments. ➢ Implements directives and policies from the City Manager; provides guidance and direction to department directors to coordinate and direct programs and projects; meets with department directors to identify and resolve organizational and operational problems both within departments and across departmental lines; ensures the successful completion of programs and projects. ➢ Manages and participates in the development and administration of the City budget relative to the long- term goals of the City; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary.
Assistant City Manager
➢ Selects, trains, motivates, and directs personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.
➢ Monitors legal, regulatory, technological, and societal changes and court decisions that may affect the work of the City; determines equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effect ive, efficient, and economical manner.
➢ Contributes to the overall quality of the City’s services by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change. ➢ Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
➢ Provides oversight for the functions of the Finance Division and related programs and services. ➢ Provides oversight for the functions of the Human Resources/Risk Management Division; manages overall workflow including labor negotiations.
➢ Provides oversight for the functions of the Information Technology and Recreation Divisions and related programs and services.
➢ Conducts City Code updates working with the publisher and City Attorney to identify inconsistencies and ensure up to date maintenance of City codes with intended staff and external organizations. ➢ Supervises and reviews the work of employees maintaining the City's general ledger and chart of accounts and preparing monthly and annual financial statements and schedules; answers department questions about appropriate accounts for charging of expenses; supervises and participates in preparation of periodic financial reports to the City Manager and departments. ➢ Responds to high-level concerns of the City Council, department directors, and immediate staff members.
➢ Plans, delegates, and oversees large-scale projects; plans, implements, oversees, and evaluates new programs provided by various departments.
➢ Represents the City Manager’s Office to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
➢ Conducts a variety of City-wide organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. ➢ Serves as acting City Manager in the absence of the City Manager. ➢ Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of municipal government.
➢ Directs the maintenance of working and official departmental files.
Assistant City Manager
➢ Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
➢ Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
➢ Serves as a spokesperson for the City at a variety of community events, meetings, and other public relations activities.
➢ Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. ➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. ➢ Principles and practices of leadership.
➢ Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
➢ Principles and practices of strategic plan development. ➢ Principles and practices of budget administration.
➢ Advanced principles and practices of municipal budget preparation and administration. ➢ Generally accepted accounting principles and practices; financial planning and treasury management practices.
➢ Principles and practices of contract management.
➢ Operational characteristics, services and activities related to human resources/risk management programs, municipal financing/accounting, and information technology programs. ➢ Principles, practices, and procedures of public administration in a municipal setting. ➢ Functions, authority, responsibilities, and limitations of an elected City Council. ➢ Funding sources impacting program and service development ➢ Principles and practices of labor relations and negotiations. ➢ Social, political, and environmental issues influencing program administration. ➢ Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. ➢ Technical, legal, financial, and public relations issues associated with the management of City programs.
➢ Methods and techniques in the development of presentations. ➢ Methods and techniques of developing technical and administrative reports and business correspondence.
➢ Research and reporting methods, techniques, and procedures. ➢ Federal, state, and local laws, codes, and regulations relevant to assigned areas of responsibility. ➢ City and mandated safety rules, regulations, and protocols. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Assistant City Manager
Ability to:
➢ Develop and implement goals, objectives, policies, procedures, and work standards. ➢ Provide administrative, management, and professional leadership for all assigned divisions and departments.
➢ Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
➢ Interpret, apply, explain, and ensure compliance with federal, state, and local laws, regulations, procedures, and standards relevant to work performed.
➢ Plan, organize, direct, and coordinate the work of management, professional, and technical personnel; delegate authority and responsibility.
➢ Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. ➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
➢ Work cooperatively with, provide staff support to, and implement the policies of the City Manager and City Council.
➢ Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
➢ Interpret a variety of instructions furnished in written, oral, diagram, or schedule form. ➢ Adhere to applicable terms and conditions of employment including safety and health regulations, as well as City rules, regulations, policies, and procedures. ➢ Add, subtract, multiply, and divide in various units of measure, using whole numbers, common fractions, and decimals, compute rate, ratio, and percent. ➢ Analyze complex technical and administrative problems, evaluate alternative solutions, and adopt an effective course of action.
➢ Read, analyze, and interpret technical journals and reports as well as legal documents. ➢ Respond to common inquiries or complaints from customers, regulatory agencies, or members of the community.
➢ Effectively represent the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meeting with individuals. ➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
➢ Direct the establishment of filing, recordkeeping, and tracking systems. ➢ Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Assistant City Manager
➢ Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, accounting, or a closely related field.
Experience:
➢ Seven (7) years of increasingly responsible professional management and/or professional administrative experience in public sector finance, accounting, auditing, human resources, information technology, or a related field, including five (5) years of management experience.
Licenses and Certifications:
➢ Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; lifts and moves records and documents weighing up to 20 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
May be required to work occasional evenings and weekends for Council or Committee meetings and/or special events.
November 2022
FLSA: Exempt
CITY CLERK
DEFINITION
Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations of the City Clerk’s division including, but not limited to, administrative support for the City Council, boards, commissions and committees, election processes, and public records act requests; signs and certifies all official City documents and oversees the proper filing and indexing of such documents; plans and directs the City’s records retention and management program; serves as the filing officer for campaign statements, conflict of interest statements, and statements of economic interests; acts as the elections official and directs municipal elections; manages the effective use of division resources to improve organizational productivity and customer service; provides complex and responsible support to the City Council, City Manager, and Assistant City Manager in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager. Exercises direct supervision over professional and administrative support staff.
CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, and managing the staff, operations, and activities of the City Clerk division. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include division budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to City Council, boards, commissions and committee meetings, election processes, public records act requests, records retention, campaign statements, conflict of interest statements, and statements of economic interests.
Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
Plans, manages, and oversees the daily functions, operations, and activities of the City Clerk’s division, including records management, coordination of public meetings, and administrative support for the City Council, boards, commissions, and committees.
Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within division policy, appropriate service and staffing levels; recommends and administers policies and procedures.
Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding. Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and
City Clerk
monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement. Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures. Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality. Prepares City Council and Legislative and Advisory Committee agendas, minutes, actions, ordinances, and resolutions; maintains official documents, records, and archives. Serves as clerk of the Council and assigned committees; provides oversight of the meeting process through the preparation of agendas and official minutes; ensures compliance with related laws including the Government and Elections Codes, Brown Act, Maddy Act, Political Reform Act, and California Public Records Act.
Serves as the custodian of the City seal; signs and certifies all official City documents, including ordinances, resolutions, minutes, and agreements and oversees the proper filing and indexing of these documents.
Plans and directs the City's records retention and management program in compliance with legal requirements and City policy; responds to public records requests. Serves as the filing officer for campaign statements, conflict of interest statements, and statements of economic interests for elected officials and City employees; acts as the elections official and directs municipal elections.
Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards. Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate. Serves as a liaison for assigned functions with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as necessary. Attends and participates in professional group meetings; stays abreast of new trends and innovations in election administration, public records, and municipal clerk activities; researches emerging products and enhancements and their applicability to City needs. Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action. Directs the establishment and maintenance of working and official division files. Ensures staff compliance with City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
City Clerk
Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management.
Principles and practices of budget development and administration. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Principles and practices of leadership.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. Principles and practices of contract administration and management. Principles, practices, and procedures of public administration in a municipal setting. Functions, authority, responsibilities, and limitations of an elected City Council. Municipal government operations and procedures as well as State and municipal laws related to official records maintenance, public disclosure, and elections.
Laws, policies, procedures, and regulations such as the Public Records Act, the Brown Act, the Political Reform Act, the Elections Code, the Maddy Act and Conflict of Interest. Conflict management skills.
Research methods and techniques.
FPPC procedures and regulations, and election laws and procedures. Meeting protocols, parliamentary procedures, and proper conduct and reporting of actions taken by a legislative body.
Principles, practices, and procedures related to public agency recordkeeping, municipal elections, and the City Clerk function.
Automated and manual records management principles and practices, including legal requirements for recording, retention, and disclosure.
Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
City and mandated safety rules, regulations, and protocols. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
Plan, organize, oversee, and manage the City Clerk’s division staff and operations. Develop and implement goals, objectives, practices, policies, procedures, and work standards. Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
Provide administrative, management, and professional leadership for the division. Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
City Clerk
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Evaluate and develop improvements in operations, procedures, policies, or methods. Coordinate municipal elections within legal guidelines. Oversee and coordinate maintenance of the City’s official records. Prepare official minutes, resolutions, ordinances, clear and concise reports, correspondence, policies, procedures, and other written materials.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Analyze, interpret, summarize, and present technical information and data in an effective manner. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Effectively represent the division and the City in meetings with governmental agencies, community groups, various businesses, professional, and regulatory organizations, and in meetings with individuals.
Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Analyze, interpret, summarize, and present technical information and data in an effective manner. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, political science, or a related field.
Experience:
Six (6) years of increasingly responsible experience in the management or administration of a City Clerk’s or Elections Office, or a related administrative field, of which three (3) years should be in a management or supervisory capacity.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment. Possession of a valid certification as a Notary Public in the State of California, to be maintained throughout employment.
Possession of a valid Certified Municipal Clerk (CMC) designation in the State of California, to be maintained throughout employment.
City Clerk
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
May be required to work occasional evenings and weekends for Council or Committee meetings and/or special events.
November 2022
FLSA: Exempt
CITY MANAGER
DEFINITION
Under policy direction, plans, organizes, and provides administrative direction and oversight for all City functions, operations, and activities; provides policy guidance and program evaluation to the City Council and management staff; encourages and facilitates provision of services to City residents and businesses; serves as Executive Director to the successor agency; heads the City's management team; fosters cooperative working relationships with State and local intergovernmental and regulatory agencies and various public and private groups; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative and policy direction from the City Council. Exercises supervision over all City staff through subordinate levels of management and supervision.
CLASS CHARACTERISTICS
The City Manager serves as the Chief Executive Officer of the City, accountable to the City Council, and responsible for enforcement of all City codes, ordinances, and regulations, the conduct of all financial activities, and the efficient and economical performance of the City’s operations.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
➢ Plans, organizes, and administers operations of the City either directly or through subordinate management and supervisory staff; coordinates and evaluates the work of the City in accordance with applicable laws, codes, and regulations and adopted policies and objectives of the City Council; enforces and administers the provisions, laws, and ordinances governing the City. ➢ Directs and coordinates the development and implementation of goals, objectives, and programs for the City Council and the City; develops administrative policies, procedures, and work standards to ensure the goals and objectives are met and programs provide mandated services in an effective, efficient, and economical manner.
➢ Oversees the preparation and submittal to the City Council of the City’s annual budget; authorizes directly or through staff, budget transfers, expenditures, and purchases; provides information regarding the financial condition and needs to the City Council; provides for an effective balancing of revenues and expenditures.
➢ Meets with and advises the City Council in the determination of policies and reports on financial status and general conditions of the City; serves as Executive Director to successor agency; recommends legislation and policies required in the public interest. ➢ Coordinates the general activities of the City government with other governmental and private agencies. ➢ Advises the City Council on issues, programs, and financial status; prepares and recommends long- and short-term plans for City service provision, capital improvements, and funding; directs the development of specific proposals for action regarding current and future City needs. ➢ Represents the City and the Council in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
City Manager
➢ Conducts or directs investigations and responds to the most complex, difficult, and sensitive public inquiries and complaints and provides resolutions and alternative recommendations; investigates complaints regarding the management of City departments. ➢ Oversees the selection, training, professional development, and work evaluation of City staff; oversees the implementation of effective employee relations programs; provides policy guidance and interpretation to staff; serves as the hearing officer for grievances and discipline hearings; appoints and removes department heads and subordinate officers and employees. ➢ Directs the preparation of and prepares a variety of correspondence, reports, policies, procedures, and other written materials.
➢ Ensures the maintenance of working and official City files. ➢ Ensures the Council is kept informed of City functions, activities, and financial status, and of legal, social, and economic issues affecting City activities.
➢ Monitors changes in laws, regulations, and technology that may affect City operations; implements policy and procedural changes as required.
➢ Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. ➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Administrative principles and practices, including goal setting, program development, implementation and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. ➢ Principles and practices of leadership.
➢ Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
➢ Principles and practices of strategic plan development. ➢ Principles and practices of municipal budget development, administration, and accountability. ➢ Principles and practices of contract management.
➢ General principles of risk management related to the functions of the assigned area. ➢ Principles, practices, and procedures of public administration in a municipal setting. ➢ Functions, authority, responsibilities, and limitations of an elected City Council. ➢ Functions, services, and funding sources of a municipal government. ➢ Current social, political, and economic trends affecting City government and service provision. ➢ Management theory and practice.
➢ Management of a positive employee relations program.
➢ Techniques for promoting economic development.
➢ Techniques of maintaining effective Council/staff and public/staff relations. ➢ Techniques for effectively representing the City in contacts with government agencies, community groups, and various business, professional, regulatory, and legislative organizations. ➢ Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. ➢ Methods and techniques of developing technical and administrative reports, and business correspondence.
➢ Research methods and techniques.
➢ Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to managing municipal operations, financial programs, and services. ➢ City and mandated safety rules, regulations, and protocols.
City Manager
➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
➢ Plan, administer, coordinate, review, and evaluate the functions, activities, and staff of the City. ➢ Develop and implement goals, objectives, practices, policies, procedures, and work standards. ➢ Provide administrative and professional leadership for the City. ➢ Prepare, administer, and enforce large and complex budgets; allocate limited resources in a cost- effective manner.
➢ Interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, rules, regulations, policies, and procedures.
➢ Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
➢ Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. ➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Work cooperatively with, provide highly complex and responsible staff support to, and implement the policies of the City Council.
➢ Oversee all City financial activities, including administering investments, the development and implementation of the City budget, and the control of all expenditures and purchases. ➢ Analyze problems, identify alternative solutions, project consequences of proposed action, and implement recommendations in support of goals.
➢ Respond to emergency and problem situations in an effective manner. ➢ Develop comprehensive plans to meet future City needs and services. ➢ Deal constructively with conflict and develop effective resolutions. ➢ Use math and mathematical reasoning.
➢ Perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks. ➢ Conduct effective negotiations and effectively represent the City in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations, and the media.
➢ Direct the preparation of and prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
➢ Identify and respond to issues, concerns, and requests from employees, labor groups, executive team members, City Council members, and the community.
➢ Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
➢ Direct the establishment of filing, recordkeeping, and tracking systems. ➢ Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
City Manager
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
➢ Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, finance, or a related field.
Experience:
➢ Five (5) years of increasingly responsible experience in the planning, organization, coordination, and administration of varied municipal activities and requirements.
Licenses and Certifications:
➢ Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures .
November 2022
FLSA: Non-Exempt
COMMUNICATIONS INFORMATION SPECIALIST
DEFINITION
Under general supervision, performs a variety of technical and clerical tasks in support of the City’s communications program for both internal and external audiences; performs a wide variety of office and administrative duties by assisting in the planning, organizing, and execution of public/media relations programs, projects, and special events; assists in collecting, writing, and disseminating information concerning the programs, activities, and objectives of the City; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This journey level classification is responsible for independently performing a variety of technical and clerical tasks in support of the City’s communications program for both internal and external audiences .
Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
➢ Assesses current City and departmental communications, marketing, and social medial strategy. ➢ Assists with crime prevention and community relations programs for neighborhoods, schools, and businesses; assists in developing materials for presentations; responds to requests for information and makes presentations; assists with exhibits or tours of City facilities. ➢ Manages social media team; reviews and approves social media content creation; researches and reviews social media messages, pictures, videos, and postings from other municipalities and public organizations; researches and adapts to evolving social media platforms; establishes, moni tors, and maintains a positive social media presence.
➢ Photographs, edits, and processes digital images in support of communication efforts; catalogs official images, videos, and assorted media; maintains updated media databases, files on publications, news releases, and other records.
➢ Communicates critical information effectively to the public and media; meets the public in situations requiring diplomacy and tact; deals constructively with conflict and develops effective resolutions. ➢ Writes clear and accurate reports and press releases; uses correct English grammar, punctuation, and spelling; understands and follows verbal and written directions; prepares information for distribution by media outlets; responds to requests for information from media outlets. ➢ Develops and maintains professional relationships with news media, business representatives, community members, and staff by logging and responding to inquiries; obtains and provides information in response to requests from staff, management, media, and the public; supports emergency
Communications Information Specialist
communication efforts and media management during a crisis; arranges and coordinates media interviews as instructed; responds to phone calls, emails, letters, and other communications. ➢ Interprets, applies, and explains department policies, rules, laws, and regulations to diverse audiences; works independently and establishes and maintains cooperative working relationships. ➢ Acts as a liaison between the City and associated departments, providing information related to departmental policy and procedures.
➢ Attends and reports on City events and activities, as assigned; assists in the planning, organizing, and execution of special events, projects, and activities, as assigned. ➢ Complies with City and mandated safety rules, regulations, and protocols. ➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Municipal and police operations, services, and crime data. ➢ Departmental policies and regulations.
➢ Report writing techniques.
➢ Software programs specializing in media relations and communications, which includes print, broadcast, and social media.
➢ Proper methods and techniques of researching, preparing, and disseminating public information. ➢ Principles, techniques, and methods of public relations and communication. ➢ Current web and social media tools, trends, and techniques for development and layout. ➢ Principles and practices of public relations, social media marketing, and journalistic ethics and practices.
➢ City and mandated safety rules, regulations, and protocols. ➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. ➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
➢ Interpret, apply, and explain department policies, rules, laws, and regulations. ➢ Meet the public in situations requiring diplomacy and tact. ➢ Deal constructively with conflict and develop effective resolutions. ➢ Write clear and accurate reports.
➢ Understand and follow verbal and written directions.
➢ Work confidentially and with discretion.
➢ Work with diverse individuals and/or groups.
➢ Learn to operate a police radio.
➢ Compile data and prepare reports.
➢ Perform clerical tasks.
➢ Use written and oral communication skills.
➢ Read and interpret data, information, and documents.
➢ Analyze and solve problems.
Communications Information Specialist
➢ Observe and interpret situations.
➢ Learn and apply new information or skills.
➢ Perform highly detailed work on multiple, concurrent tasks. ➢ Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
➢ Equivalent to an associate degree in journalism, communications, public relations, marketing, broadcasting, English, public administration, or a related field.
Experience:
➢ Four (4) years of increasingly responsible experience in public information, journalism, news reporting, public relations, marketing, or other communication-related field including some experience with use of social media, desktop publishing, or videography.
Licenses and Certifications:
➢ Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
November 2022
FLSA: Non-Exempt
DEPUTY CITY CLERK
DEFINITION
Under general supervision, performs complex, highly responsible, and confidential office and administrative support duties in the City Clerk's Office; responds to Public Records Requests; maintains indexes of official records and documents; assists with bid openings; answers inquiries and provides copies of public records to City staff and the public; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This journey level classification is responsible for independently performing complex, responsible, and confidential office and administrative support duties in the City Clerk’s Office. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
Responds to Public Records Requests; forwards requests to departments responsible for the records; follows up with the department to ensure all responsive documents are collected; sorts through records and identifies information which needs to be redacted; provides a list of exemptions used as the basis for redactions; answers questions the requestor has regarding the documents provided or refers them to the appropriate department; reviews all records before providing to the public. Corresponds with residents, staff, and businesses in person, via email, and over the telephone regarding a wide array of information, including claims, summons, subpoenas, public records requests, and general inquiries; routes complaints to appropriate department. Maintains index of resolutions, ordinances, deeds, contracts, agreements, and other official documents; files and logs all agreements for the City; ensures documents are filed in the appropriate folder and logs file numbers for future reference.
Assists with Capital Improvement Project bid openings; organizes, scans, and forwards bid documents to Public Works staff; verifies whether the bid bond is valid for the project prior to the agreement being executed with the selected vendor; verifies payment and performance bond upon contract execution. Assists the City Clerk in their role as the Elections Official for the City; receives, scans, and maintains a variety of election related documents; schedules appointments with potential candidates and reviews necessary documentation; answers calls and emails from the County regarding the election; answers questions from the public regarding local elections.
Oversees the scanning and maintenance of records in the City’s electronic software; properly files records electronically; ensures records are scanned properly.
Deputy City Clerk
Organizes and maintains office and specialized files in accordance with the City's records management program; organizes the annual purge of records for all City departments; communicates with departments, answers questions, pulls records from storage centers, and verifies records are ready to be destroyed properly as defined by City Resolution.
Schedules and assists with coordinating official meetings; coordinates arrangements and sets up meeting rooms; notifies participants; maintains a log of speakers who contact the City Clerk's Office to speak remotely during City Council meetings; sends confirmation emails and explains the process to remote speakers.
Formats and reviews legislative committee agendas; assembles and reviews the committee agenda and agenda packet; disseminates agendas packets to committee members and posts the agenda for the public; emails agenda packets to members of the public as required; ensures compliance with the Brown Act regarding posting of agendas and noticing of public meetings. Attends and monitors City Council meetings; serves as acting City Clerk in the absence of the City Clerk.
Answers questions from and provides copies of City documents to City staff and the public; conducts research and retrieves information and documents for City staff and the public. Responds to complaints from the public, refers the complaint to appropriate staff, and/or takes or recommends action to resolve these concerns.
Types correspondence, reports, resolutions, contracts, agreements, specialized forms, technical and statistical material, and confidential documents from drafts, notes, or brief instructions; proofreads and checks typed and other materials for accuracy and completeness and for compliance with policies and regulations; enters and retrieves data and compiles reports using a computer. Complies with City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles, practices, and procedures related to public agency recordkeeping, municipal elections, and the City Clerk function.
City organization, ordinances, rules, policies, and procedures applicable to assigned function. Municipal Code provisions pertaining to the operation of the City Clerk's Office. Office administration practices and procedures.
Fair Political Practices Commission (FPPC) forms, rules, and regulations. Principles and practices of sound business communication. Public agencies and the role of an elected Council and appointed boards and commissions. Record keeping, filing, and purchasing practices and procedures. Rules and procedures governing the notice and conduct of public meetings. City and mandated safety rules, regulations, and protocols. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Deputy City Clerk
Ability to:
Interpret, apply, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations including Fair Political Practices Commission (FPPC) guidelines and policies. Coordinate maintenance of the official records of the City. Schedule and organize meetings for the City Council.
Assist with the destruction of records in compliance with applicable laws, rules, and regulations. Prepare official minutes, resolutions, and ordinances. Compose correspondence from brief instructions.
Maintain sensitive and confidential information.
Assist with coordinating municipal elections within legal guidelines. Organize and maintain office and specialized files.
Prepare clear, accurate, and concise records and reports. Type accurately at a speed necessary to meet the daily requirements of the position. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to completion of the twelfth (12th) grade.
Experience:
Two (2) years of increasingly responsible office administrative or secretarial experience.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment. Possession of, or successful acquisition within a timeframe specified by the City, a valid Certified Municipal Clerk (CMC) designation, to be maintained throughout employment. Possession of, or successful acquisition within a timeframe specified by the City, a valid Notary Public License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend,
Deputy City Clerk
stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
November 2022
FLSA: Non-Exempt
EXECUTIVE ASSISTANT I
DEFINITION
Under administrative direction, provides confidential, complex, and responsible administrative and secretarial support to the Assistant City Manager, including office administration, research, calendaring, communications, budgeting, payroll, and management reporting functions; provides direction to assigned administrative support staff; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Assistant City Manager. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This journey level classification is responsible for independently performing difficult and responsible administrative support functions on behalf of the Assistant City Manager. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.
The Executive Assistant I is distinguished from the Administrative Assistant and Senior Administrative Assistant classifications as it performs complex and advanced administrative support duties involving issues of highly confidential and sensitive in nature, such as that pertaining to collective bargaining.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
Provides administrative support to the Assistant City Manager by maintaining personal calendar, scheduling appointments and meetings, and arranging for travel or attendance at conferences, workshops, and professional associations.
Coordinates communications between the Assistant City Manager and other departments and divisions, interpersonally, by mail, telephone, and electronic mediums. Acts as a liaison and coordinates all meetings and communications between the City’s negotiations team and various bargaining units; serves as a notetaker during negotiations; transcribes and proofreads tentative and final agreements.
Composes and drafts memoranda, correspondence, evaluations, and other documents and reports, often of a highly sensitive and confidential nature; ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness, and compliance with City standards, policies, and procedures. Answers, screens, and refers telephone calls; responds to complaints from customers and the public, refers the complaint to appropriate staff, and takes or recommends actions to resolve the complaints, as required.
Prepares/compiles budgetary worksheets and tracks accounts within department for review by Assistant City Manager and other parties; monitors assets; prepares purchase orders; coordinates budgetary process, purchase of office supplies, equipment, subscriptions, and other materials.
Executive Assistant I
Creates fliers, public announcements, website collateral, legal statements, and promotional information related to department events; participates in the coordination of special events or programs on behalf of department, as assigned.
Reviews, sorts, and directs department mail to appropriate parties; initiates replies on behalf of the Assistant City Manager.
Acts as staff liaison to City Commission and/or one or more committees by preparing agendas, taking minutes, researching items and compiling, submitting and relaying presentational materials to members, maintaining databases, and initiating contacts with other parties, as assigned; represents department on various boards and committees, as directed. Complies with City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. Administrative principles and practices, including goal setting, time management, prioritization of tasks, and project management.
City organization, ordinances, rules, policies, and procedures applicable to departmental operations. Office administration practices and procedures.
Research methods and techniques including via use of department databases. Database administration practices.
City-wide as well as departmental and divisional administrative policies, procedures, practices, and principles.
Principles and practices of sound business communication. Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
Rules and procedures governing the notice and conduct of public meetings. Program administration practices.
Record keeping, filing, purchasing, and accounting practices and procedures. Business arithmetic.
Business letter writing and the standard format for reports and correspondence. Writing and editing skills, including proofreading, grammar checking, and formatting of memoranda, templates, policies, and procedures.
Record retention and destruction policies and procedures. City and mandated safety rules, regulations, and protocols. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
Executive Assistant I
Provide varied and responsible office administrative work requiring the use of tact and discretion. Enter and retrieve data from a computer system and prepare written materials with enough speed and accuracy to perform the work.
Interpret, apply, explain, and reach sound decisions in accordance with laws, regulations, policies, and procedures.
Take minutes and provide administrative support to assigned commissions or committees. Organize and maintain office, specialized, and sensitive files. Maintain confidentiality and ensure discreet handling in all aspects of personnel or sensitive situations. Make accurate arithmetic calculations.
Compose correspondence and reports independently or from brief instructions. Use written and oral communication skills.
Read and interpret data.
Analyze and solve problems.
Learn and apply new information.
Perform highly detailed work on multiple, concurrent tasks. Understand and follow written and oral instructions.
File and maintain automated and hardcopy records, logs, and inventories with accuracy. Prepare a variety of confidential documents.
Prepare clear, accurate, and concise records and reports. Use tact and discretion in dealing with sensitive situations and concerned people and customers. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to completion of the twelfth (12th) grade, supplemented by education, training, and certification in office management, supervision, and the use of office software products.
Experience:
Six (6) years of increasingly responsible administrative or secretarial experience.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas
Executive Assistant I
may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Required to work evenings, weekends, holidays, and special events.
November 2022
FLSA: Non-Exempt
SENIOR EXECUTIVE ASSISTANT
DEFINITION
Under direction, provides complex and responsible administrative and secretarial support to the City Manager and the City Council, including office administration, research, calendaring, communications, budgeting, payroll, and management reporting functions; provides direction to assigned administrative support staff; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the City Manager. Exercises general supervision over administrative staff, as assigned.
CLASS CHARACTERISTICS
This advanced journey level classification is responsible for independently performing difficult and responsible administrative support functions on behalf of the City Manager. Positions at this level exercise considerable discretion and independent judgment in performing assigned work. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver work products or services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
Schedules and coordinates meetings seminars, conferences, and trainings for the City Manager and/or City Council; serves as meeting and/or committee secretary; prepares agendas and informational packets; sets up meeting rooms; prepares minutes for the City Council Advisory Committee. Organizes and administers information within specialized departmental spreadsheets and databases; interprets and utilizes data fields to research and prepare management reports. Provides administrative support to the City Manager and the City Council by maintaining calendars, scheduling appointments and meetings, and arranging for travel or attendance at conferences, workshops, and professional associations.
Coordinates communications between the City Manager and other departments and divisions by phone, in person, via interoffice mail, and via e-mail.
Answers, screens, and refers telephone calls; assists customers at a public counter and by telephone; responds to complaints from customers and the public, refers the complaint to appropriate staff, and takes or recommends actions to resolve the complaints.
Plans, creates, and executes promotional content for social media, the City website, City cable channel rotation, and other platforms; reviews the City website and provides direction for modifications; periodically reviews and updates the City Manager and City Council web pages. Coordinates and publishes the City newsletter; determines design elements, reviews submissions, and assists with writing articles; publishes newsletter online and on the Intranet; creates accompanying
Senior Executive Assistant
social media posts to inform the public; provides assistance in coordinating the recreation story conference with the department and the production company. Participates in the coordination of special events or programs on behalf of the department including coordination with the Chamber of Commerce to produce the annual State of the City event. Prepares budgetary worksheets and tracks accounts within department for review by the City Manager and other parties; monitors assets; prepares purchase orders; coordinates budgetary process; purchases office supplies, equipment, subscriptions, and other materials. Composes, types, and edits a broad range of documents, including correspondence, staff reports, agenda reports, activity reports, audit documents, grant reports, and legislative and statutory correspondence. Creates fliers, public announcements, website collateral, legal statements, and promotional information related to department and/or Citywide events.
Reviews, sorts, and directs department mail to appropriate parties; initiates replies on behalf of the City Manager.
Organizes, trains, supervises, and evaluates the work of office support personnel as assigned; explains departmental procedures and policies.
Collects data and prepares surveys as required; conducts miscellaneous studies and recommends actions.
Administers contracts and requisitions for professional services, products, and a variety of other materials; oversees payments of invoices and claims; distributes petty cash as appropriate; prepares petty cash reconciliation forms and reconciles petty cash. Serves as staff liaison to the City Council and/or one or more commissions or committees by preparing agendas, taking minutes, researching items, and compiling, submitting, and relaying presentation materials to members; maintains databases and initiates contacts with other parties, as assigned; represents the department on various boards and committees, as assigned. Complies with City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. Administrative principles and practices, including goal setting, time management, prioritization of tasks, and project management.
City organization, ordinances, rules, policies, and procedures applicable to departmental operations. Office administration practices and procedures.
Research methods and techniques including those via use of department databases. Database administration practices.
Principles and practices of sound business communication. Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
Rules and procedures governing the notice and conduct of public meetings. Program administration practices.
Record keeping, filing, purchasing, and accounting practices and procedures.
Senior Executive Assistant
Business arithmetic.
Business letter writing and the standard format for reports and correspondence. Writing and editing skills, including proofreading, grammar checking, and formatting of memoranda, templates, policies, and procedures.
Record retention and destruction policies and procedures. City and mandated safety rules, regulations, and protocols. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Provide varied and responsible office administrative work requiring the use of tact and discretion. Enter and retrieve data from a computer system and prepare written materials with enough speed and accuracy to perform the work.
Interpret, apply, explain, and reach sound decisions in accordance with laws, regulations, policies, and procedures.
Take minutes and provide administrative support to assigned commissions or committees. Organize and maintain office, specialized, and sensitive files. Maintain confidentiality and ensure discreet handling in all aspects of personnel or sensitive situations. Make accurate arithmetic calculations.
Compose correspondence and reports independently or from brief instructions. Understand and follow written and oral instructions.
File and maintain automated and hardcopy records, logs, and inventories with accuracy. Prepare a variety of confidential documents.
Prepare clear, accurate, and concise records and reports. Use tact and discretion in dealing with sensitive situations and concerned people and customers. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to completion of the twelfth (12th) grade, supplemented by education, training, and certification in office management, supervision, and the use of office software products.
Senior Executive Assistant
Experience:
Seven (7) years of increasingly responsible administrative, accounting, customer support, and supervisory experience involving management and professional staff support.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Required to work evenings, weekends, holidays, and special events.
November 2022
FLSA: Assistant Planner: Non-Exempt
FLSA: Associate Planner: Exempt
ASSISTANT/ASSOCIATE PLANNER
DEFINITION
Under general supervision (Assistant Planner) or direction (Associate Planner), performs responsible and varied professional current planning, demographic research, and related studies; coordinates and prepares staff reports and recommendations regarding current planning projects; reviews development and land use applications, and zoning and site plans; completes technical assessments and prepares written project analyses; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision (Assistant Planner) or direction (Associate Planner) from assigned supervisory or management personnel. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
Assistant Planner: This is the entry-level classification in the professional Planner series. Initially under close supervision, incumbents learn and perform routine professional planning work in the Development Services Department. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Associate Planner level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.
Associate Planner: This is the fully qualified journey-level classification in the professional Planner series.
Positions at this level are distinguished from the Assistant Planner by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
Positions in the Assistant/Associate Planner classifications are flexibly staffed; positions at the Associate Planner level are normally filled by advancement from the Assistant Planner level; progression to the Associate Planner level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the Associate Planner level.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Positions at the Assistant Planner level may perform some of these duties and responsibilities in a learning capacity.
➢ Plans, organizes, and conducts research studies and prepares reports and recommendations regarding land use, zoning, urban design, population trends, transportation, housing, and environmental needs; maintains, updates, and analyzes demographic and other data required for the planning function;
Assistant/Associate Planner
participates in the review, development, or revision of the various elements of the General Plan, environmental impact reports, plans, ordinances, and other policies and procedures. ➢ Provides information and assistance to developers, property owners, and the public regarding laws, policies, regulations, standards, and procedures with respect to the submission of plans, processing of applications, and implementation requirements; reviews, investigates, and processes various plans and applications for subdivision, housing, commercial, and industrial developments, variances, use permits, and business licenses; determines conformity with laws, policies, regulations, and procedures; recommends approval or identifies problems and assesses alternatives. ➢ Coordinates the preparation of meeting agendas for various commissions, boards , and community groups; reviews draft materials and prepares comments; organizes conferences and work sessions and ensures timely notification of appropriate parties.
➢ Prepares a variety of written communications, including analytical reports, commentaries, correspondence, and drafts of revisions to local ordinances, planning policies, and procedures. ➢ Assigns and routes plan checks, structural, grading, and landscape plans to staff; reviews plan checks for conformity and maintains monthly log of plan checks processed by the department. ➢ Develops and maintains a statistical reporting system; compiles, analyzes, and interprets data to define environmental conditions, social, economic, and housing trends, community needs, and zoning problems.
➢ Prepares maps, graphs, charts, and other visual aids to illustrate planning studies. ➢ Makes presentations or prepares material for presentation to the City Council, boards, commissions, and community groups; answers questions and provides information and assistance to the public in person, on the telephone, and in writing.
➢ Coordinates, reviews, and administers contracts for planning and environmental consulting services. ➢ Uses computers and software programs for various technical planning projects and studies. ➢ Attends meetings, conferences, workshops, and training sessions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of urban planning. ➢ Provides technical direction and training to other planning and technical staff, as needed. ➢ Observes and complies with City and mandated safety rules, regulations, and protocols. ➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Positions at the Assistant Planner level may exercise some of these knowledge and abilities statements in a learning capacity.
➢ Modern principles and practices of technical and legal issues of urban and regional planning, zoning, urban economics, demographics, the California Environmental Quality Act (CEQA), and environmental planning and program management.
➢ Implementation of zoning and other municipal ordinances. ➢ Methods used in developing information for General Plan modifications. ➢ Principles, practices, theories, and trends of municipal land use, physical design, economic, environmental, architecture, and/or social concepts to the planning process. ➢ Terminology, symbols, methods, techniques, and instruments used in planning and map drafting. ➢ Local government organization and the functions and practices of a municipal planning unit.
Assistant/Associate Planner
➢ Geographic, socio-economic, transportation, political, and other elements related to city planning including community trends and market analyses techniques. ➢ Comprehensive plans and current planning and development processes. ➢ Site planning and architectural design principles.
➢ Math concepts, including statistical analysis techniques and formulae relevant to the planning process. ➢ Researching and reporting methods, techniques, and procedures. ➢ Recent developments, current literature, and sources of information related to planning, zoning, and environmental review.
➢ Practices of researching planning and land use issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. ➢ Principles of advanced mathematics and their application to planning work. ➢ Principles and procedures of record keeping.
➢ Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility, including the Subdivision Map Act, the California Environmental Quality Act, and the Surface Mining and Reclamation Act. ➢ City and mandated safety rules, regulations, and protocols. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
➢ Interpret planning and zoning programs to the general public; identify and respond to issues and concerns of the public, City Council, and other boards and commissions. ➢ Assess, monitor, and report environmental impact on and of various City programs and services. ➢ Research and analyze planning and zoning issues, evaluate alternatives, make sound recommendations, and prepare and present effective staff and technical reports. ➢ Read and interpret maps, site and building plans and specifications, graphs, and statistical data. ➢ Perform increasingly responsible and varied assignments under decreasing degrees of supervision. ➢ Prepare clear visual displays, such as maps, graphs, and illustrations. ➢ Present ideas persuasively.
➢ Instruct others in work procedures and provide specific project direction. ➢ Prepare clear and effective reports, correspondence, and other written material. ➢ Make accurate arithmetic, statistical, and planning computations. ➢ Coordinate assigned activities with other City departments and agencies as required. ➢ Prepare clear and concise technical documents, reports, correspondence, and other written materials; ➢ Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
➢ Establish and maintain accurate databases, records, and files. ➢ Interpret, understand, apply, explain, and ensure compliance with applicable federal, state, and local laws, rules, regulations, policies and procedures, and standards relevant to zoning and planning work. ➢ Effectively represent the department and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. ➢ Independently organize work, set priorities, meet critical deadlines, and follow-up on assignment. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Assistant/Associate Planner
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
➢ Assistant and Associate Planner: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in planning, architecture, urban studies, or a related field.
Experience:
➢ Assistant Planner: One (1) year of experience in planning, zoning, and/or related community development activities.
➢ Associate Planner: Three (3) years of professional experience in planning, zoning, and related community development activities.
Licenses and Certifications:
➢ Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen and color vision to create and interpret color coded reports and spreadsheets; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
When conducting field inspections, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend la dders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress.
The job involves some fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, dust and air contaminants. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
November 2022
FLSA: Non-Exempt
BUILDING INSPECTOR I/II
DEFINITION
Under immediate (Building Inspector I) or general (Building Inspector II) supervision, performs a broad range of semi-skilled to skilled inspection work related to residential, commercial, and industrial properties; enforces building, zoning, fire, mechanical, plumbing, electrical, housing, disabled access, energy conservation, and related codes and regulations governing the construction, alteration, repair, and use of buildings and structures; ensures conformance with approved plans, specifications, standards, permits, and licensing; provides a variety of information to property owners, developers, architects, engineers, and contractors; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate (Building Inspector I) to general (Building Inspector II) supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
Building Inspector I: This is the entry-level classification in the Building Inspector series. Initially under close supervision, incumbents learn and perform routine technical duties in support of the City’s building inspection programs. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Building Inspector II level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.
Building Inspector II: This is the fully qualified journey-level classification in the Building Inspector series.
Positions at this level are distinguished from the Building Inspector I by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
Positions in the Building Inspector class series are flexibly staffed; positions at the Building Inspector II level are normally filled by advancement from the Building Inspector I level; progression to the Building Inspector II level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the Building Inspector II level.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
Positions at the Building Inspector I level may perform some of these duties and responsibilities in a learning capacity.
Inspects sites and buildings before construction or alteration to determine practicability of plans, compliance with regulations, and validity of permits; inspects building sites during construction,
Building Inspector I/II
alteration, or repair for compliance with the minimum building standards and safety and construction codes and regulations.
Conducts periodic inspections of building and construction work requiring local permits; enforces building, zoning, mechanical, plumbing, electrical, housing, disabled access, and energy conservation regulations, including state codes and regulations, as well as applicable local ordinances. Reviews plans and specifications for buildings and related construction involving installation, repair, replacement, and alteration for compliance with applicable codes and regulations; issues building, plumbing, and electrical permits, as well as certificates of occupancy. Investigates and resolves complaints and problems concerning new and existing construction or work involving permits.
Issues correction notices, violations, or stop work notices to non-conforming or unpermitted work being performed; details reasons for non-conformance or sub-standard conditions in correspondence with property owners or contractors; maintains records of history of facts for possible legal actions involving non-compliance with code requirements.
Advises property owners, contractors, architects, engineers, and others on matters relevant to building permits, City requirements regarding building standards, construction methods, materials, types of construction, and approved occupancies.
Interprets codes and regulations and explains inspection programs, required inspections, and construction requirements to owners, architects, engineers, contractors, lending institutions, realtors and public.
Attends and participates in meetings; stays abreast of new trends and innovations in the field of construction, building inspections, and plans examination. Prepares incident reports, field records, and inspection files, including accounts of observed conditions; maintains digital and paper files and reports regarding inspections, plan check activities, and findings. Works closely and cooperates with other divisions and departments such as Planning, Public Works, Code Enforcement, and Fire Department.
Observes and complies with City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Positions at the Building Inspector I level may exercise some of these knowledge and abilities statements in a learning capacity.
Knowledge of:
Principles, practices, methods, materials, techniques, and safety standards of building construction, building inspection, and structural design for commercial, industrial, and residential buildings. Building, plumbing, electrical, mechanical, energy, accessibility, housing, and related codes. Proper field inspection methods and procedures.
Characteristics of common materials used in building construction. Automated and database computer tracking system practices. Records management and file maintenance procedures.
Principles of trade areas as they relate to inspecting buildings and mechanical, plumbing, and electrical systems.
Basic math.
Inspection tools.
Building Inspector I/II
Local zoning, occupancy, and health and safety ordinances. Permit request and application procedures.
Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures governing municipal and state building, plumbing, mechanical, and electrical codes. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Inspect building sites during construction, alteration, or repair, and enforce a wide range of building, zoning, and related codes and regulations.
Review plans and specifications for building and related construction and determine compliance of plans with regulations and validity of permits.
Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials and detect deviations from plans, regulations, and standard construction practices. Investigate building code violations and respond to inquiries and complaints in a fair, tactful, and timely manner.
Confer with legal, fire, public works, code enforcement, and other City staff regarding building, fire, life safety, zoning, and other code interpretations and applications. Effectively respond to permit requests and process application procedures. Prepare clear, effective, and accurate reports, correspondence, change orders, specifications, and other written materials.
Make accurate mathematic computations.
Establish and maintain accurate logs, records, and basic written records of work performed. Understand, interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, regulations, policies and procedures, and departmental policies governing the construction and inspection of buildings.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Building Inspector I/II: Equivalent to completion of the twelfth (12th) grade.
Experience:
Building Inspector I: Two (2) years of responsible journey level experience in relevant trades or as a contractor in a variety of construction activities.
Building Inspector I/II
Building Inspector II: Three (3) years of increasingly responsible experience performing municipal building inspections of residential and commercial structures, or five (5) years of experience in the building inspections profession.
Licenses and Certifications:
Building Inspector I and II: Possession of a valid California Driver’s License, to be maintained throughout employment.
Building Inspector I: Possession of, or successful acquisition within 12 months of appointment, a valid International Code Council (ICC) Building Inspectors Certification, to be maintained throughout employment.
Building Inspector II: Possession of a valid International Code Council (ICC) Building Inspectors Certification, to be maintained throughout employment.
Building Inspector II: Possession of two (2) other valid International Code Council (ICC) certifications, to be maintained throughout employment.
PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress.
The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
November 2022
FLSA: Exempt
DEVELOPMENT SERVICES DIRECTOR
DEFINITION
Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Development Services Department including planning, building and safety, engineering, successor agency, economic development, traffic engineering, affordable housing, and development services; plans, negotiates, and administers complex development projects in the City; formulates departmental policies, goals, and directives; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a department director classification that oversees, directs, and participates in all activities of the Development Services Department, including short- and long-term planning as well as development and administration of departmental policies, procedures, and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of the City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering City goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
Assumes full management responsibility for all Development Services Department programs, services, and activities including planning, building and safety, engineering, successor agency, economic development, traffic engineering, affordable housing, and development services. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the Department; establishes, within City policy, appropriate budget, service, and staffing levels.
Manages and participates in the development and administration of the department’s budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary. Selects, trains, motivates, and directs Department personnel; plans, organizes, evaluates, and reviews work for acceptability and conformance with department standards, including program and project
Development Services Director
priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns; conducts or directs staff training and development.
Contributes to the overall quality of the department’s service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change. Monitors legal, regulatory, technology, and societal changes and court decisions that may affect the work of the department; determines equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner.
Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
Negotiates and administers agreements and ensures adherence with program objectives and contractual standards; directs land acquisition, relocation, and demolition activities associated with project development.
Confers with developers, representatives of residential, commercial, and industrial interests, property owners, and others in promoting and coordinating the development and use of property within the City; confers with other City staff on related activities.
Develops and implements policies and regulations related to planning, building and safety, engineering, successor agency, economic development, traffic engineering, affordable housing, and development services; ensures policies are administered equitably and comply with related laws, ordinances, rules, and regulations, and are responsive to community needs; works with the City Manager to develop strategies for meeting City Council and community goals. Advises City Manager, City Council, Planning Commission, other citizen and City committees, staff, and the public regarding successor agency, economic development, traffic engineering, affordable housing, building standards, and planning policies.
Promotes development and implementation of economic development policies and programs. Provides oversight for the preparation of various regional, state, and federal funding sources; reviews, monitors, and reports requirements for said funding.
Represents the department and the City, or delegates such authority, to other City departments, elected officials, and outside agencies including the community, advisory committees, local, county, state, and federal agencies, and professional organizations; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. Participates as a member of the City's executive management team in establishing strategic and development goals and resolving operational issues; participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of community development.
Development Services Director
Directs the maintenance of working and official departmental files. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
Responds to public inquiries and complaints and assists with resolutions and alternative recommendations.
Serves as a spokesperson for the Department at a variety of community events, meetings, and other public relations activities.
Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. Principles and practices of leadership.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of strategic plan development. Principles and practices of budget administration.
Principles and practices of contract management.
General principles of risk management related to the functions of the assigned area. Principles, practices, and procedures of public administration in a municipal setting. Functions, authority, responsibilities, and limitations of an elected City Council. Operational characteristics, services, and activities of a municipal community development program. Principles and practices of urban planning, community development, and real estate development. Methods, materials, techniques, and practices employed in facilities design and construction. Planning, building inspection, and code enforcement standards and practices. Grant requirements and program reporting practices.
Federal and state environmental provisions related to development projects. Methods and techniques of developing technical and administrative reports, and business correspondence.
Research methods and techniques.
Federal, state, and local laws, codes, and regulations relevant to assigned areas of responsibility. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Develop and implement goals, objectives, practices, policies, procedures, and work standards. Provide administrative and professional leadership for the Department.
Development Services Director
Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
Analyze economic studies, financial statements, marketing studies, plans, specifications, and bid documents.
Represent the agency in all types of contract negotiations. Negotiate and manage contracts with consultants and developers. Plan, design, and participate in the preparation of a variety of federal grant applications on behalf of the City.
Effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Direct the establishment of filing, record-keeping, and tracking systems. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in urban planning, public administration, economics, sociology, or a related field.
Experience:
Eight (8) years of increasingly responsible managerial experience in economic development, affordable housing, planning, building, code enforcement, and/or traffic engineering, including five (5) years of supervisory experience.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.