Upland City Council
September 8, 2025

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"The City of Gracious Living"
• ;:MEETING OF THE CITY COUNCIL
1414.00
Bill Velto,Mayor
Rudy Zuniga, Mayor Pro Tern - District 4 Michael Blay,City Manager James Breitling,Councilsnember-District 2 Stephen P. Deitsch, City Attorney Carlos A. Garcia,Councilinember -District 3 Keri Johnson, City Clerk Shannan 1V1aust. Councilmember-District 1
Monday, September 8, 2025
Open session begins at 6:00 p.m.

City Council Chamber
City Hall, 460 N. Euclid Avenue
Residents may observe the City Council meetings remotely via livestream on the City website, Spectrum Cable TV Channel 3, or Frontier Cable TV Channel 26.

City of Upland Mission Statement
The City of Upland is committed to delivering superior services that meet community needs with transparency and integrity.

City of Upland Vision Statement
Upland is a safe community with historic character where residents enjoy a high quality of life.

Pages

1. CALL TO ORDER AND ROLL CALL

2. ADDITIONS-DELETIONS TO AGENDA

3. ORAL COMMUNICATIONS
This is a time for any citizen to comment on item listed on the closed session agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit.

4. CLOSED SESSION

5. INVOCATION
Very Reverend Keith Yamamoto, St. Marks Episcopal Church

6. PLEDGE OF ALLEGIANCE

7. PRESENTATIONS
Cooper Museum Update by Ann Lara

8. CITY ATTORNEY

9. ORAL COMMUNICATIONS

This is a time for any citizen to comment on any item listed or not listed on the agenda.

Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.

Individuals who demonstrate disruptive conduct during City Council meetings that prevent the City Council from conducting its meeting in an orderly manner are guilty of a misdemeanor as stated in PC403, disrupting a public meeting, and are subject to removal from the chamber or arrest.

CAMPAIGN CONTRIBUTION DISCLOSURE: Pursuant Gov. Code § 84308, any party to a permit, license, contract, or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $500 made by the party or the party's agents within the preceding 12 months to any City official. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party, participant, or agent, and any other person making the contribution; the name of the recipient, the amount of the contribution, and the date the contribution was made.

10. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action.

Recommended Action:

Approve the Consent Calendar
a. APPROVAL OF MINUTES 7
Recommended Action:

Approve the Regular Meeting Minutes of August 11, 2025. (Staff Person: Keri Johnson)
b. 2ND READING AND ADOPTION OF ORDINANCE NO. 2000 AMENDING 14 CHAPTER 2.48 OF THE UPLAND MUNICIPAL CODE PROVIDING INFORMAL

BIDDING PROCEDURES UNDER CUPCCAA
Recommended Action:

Hold a second reading by title only, waive further reading, and adopt Ordinance No. 2000 amending Chapter 2.48 of the Upland Municipal Code adding Section

2.48.180 to provide informal bidding procedures under the Uniform Public Construction Cost Accounting Act (Section 22000, et seq., of the Public Contract Code). (Staff Person: Stephen Parker)
c. CONSIDER APPROVAL OF JULY WARRANT AND PAYROLL REGISTERS 66

CEQA: Not a Project.

Recommended Action:

Approve July warrant registers totaling $20,402,745.44 (check numbers 53518 - 53939 and direct disbursements) and payroll registers totaling $2,099,581.22 (check numbers 164354 — 164375 and electronic fund transfers 56263 — 56846). (Staff Person: Stephen Parker)
d. TREASURER'S REPORT JULY 2025 80
CEQA: Not a Project.

Recommended Action:

Receive and file the July 2025 Treasurer's Report. (Staff Person: Stephen Parker) e. CONSIDER ACCEPTING A DONATION FROM THE UPLAND POLICE 97 FOUNDATION TO PURCHASE A POLICE K9
CEQA: Not a Project.

Recommended Action:

Accept a donation in the amount of$107,534 from the Upland Police Foundation.

The donation will be used to support the purchase of a new Police K9. (Staff Person: Marcelo Blanco)
f. CONSIDER ACCEPTANCE OF 2025/2026 DEPARTMENT OF ALCOHOL 99

BEVERAGE CONTROL GRANT FUNDS
CEQA: Not a Project.

Recommended Action:

Accept the Fiscal Year 2025/2026 Alcoholic Policing Partnership (APP) Grant from the California Department of Alcoholic Beverage Control in the amount of $80,000 and authorize the City Manager, or designee, to execute all necessary documents and agreements to implement the grant. (Staff Person: Marcelo Blanco)
g. CONSIDER APPROVAL FOR PURCHASE AND INSTALLATION OF NEW 128

CUBICLES AT THE POLICE DEPARTMENT
CEQA: Not a Project.

Recommended Action:

Authorize the purchase and installation of 12 office cubicles and chairs from GSM Business Interiors in the amount of $130,831 .85; and approve a budget adjustment appropriating $20,000 from Police Development Impact Fees for network cabling and contingencies related to the new office cubicles. (Staff Person: Marcelo Blanco)
h. CONSIDER APPROVAL OF A CONTRACT AGREEMENT WITH LOVE AIRE 175

HEATING AND COOLING FOR THE SANTA FE DEPOT HVAC UPDATE
PROJECT; AND DETERMINE THE PROJECT IS CATEGORICALLY EXEMPT

FROM CEQA
CEQA: Determine to be categorically exempt from further environmental review pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines.

Recommended Action:

Approve the Contract Agreement with Love Aire Heating and Cooling, Inc., in the amount of $96,465, for the Santa Fe Depot HVAC Update Project; approve a 10% contingency in the amount of $9,646, for a total contract amount of $106,111; authorize the City Manager to execute the Contract Agreement; and authorize a supplemental appropriation from the General Fund in the amount of $6,111. (Staff Person: Robert Dalquest)
i. CONSIDER APPROVAL OF AMENDMENT NO. 3 FOR HARDY AND HARPER 214

ON-CALL PAVEMENT SERVICES FOR UTILITIES
CEQA: Not a Project.

Recommended Action:

Approve Amendment No. 3 to the Professional Services Agreement with Hardy & Harper and authorize the City Manager to execute the Amendment. (Staff Person:

Damien Arrula)
j. CONSIDER APPROVAL OF AN AGREEMENT WITH KOSMONT FINANCIAL 249

SERVICES FOR ENHANCED INFRASTRUCTURE FINANCING DISTRICT

ADVISORY SERVICES
CEQA: Not a Project.

Recommended Action:

Approve an agreement with Kosmont Transactions Services, Inc. dba Kosmont Financial Services for Financing District Advisory services in the amount of $47,500. (Staff Person: Damien Arrula)
k. CONSIDER APPROVING AN INCREASE TO PURCHASE ORDER NO. 267 20260024 WITH HOLLIDAY ROCK BY $40,000 FOR A TOTAL AMOUNT OF $90,000
CEQA: Not a Project.

Recommended Action:

Authorize an increase to Purchase Order No. 20260024 with Holliday Rock Co., Inc. for Fiscal Year 2025-26 by $40,000 for a total amount of $90,000. (Staff Person: Damien Arrula)

11. PUBLIC HEARINGS
a. CONSIDER APPROVAL OF THE HOUSING ELEMENT REZONING PROGRAM 268 CEQA: Determine to be Exempt
Recommended Action:

The City Council will conduct a public hearing to consider approving the Housing Element Rezoning Program. (Staff Person: Robert Dalquest)

1. Staff Presentation

2. Hold Public Hearing

3. Close Public Hearing

4. Adopt a Resolution approving an Addendum to the Upland General Plan Environmental Impact Report finding that the project is exempt from the

California Environmental Quality Act (CEQA) pursuant to Section 21166 of the State Public Resources Code and Section 15162 of the CEQA Guidelines, and that the project is exempt pursuant to Public Resources Code 21080.085; as well as, approving General Plan Amendment No. 23-0001 to modify the General Plan land use designations of properties shown in Exhibit B to the Resolution and modify the General Plan Land Use Element as shown in Exhibit C to the Resolution

5. Hold first reading by title only waive further reading and introduce an Ordinance approving Zone Change No. 23-0001, to change the zoning designations of properties shown in Exhibit A to the Ordinance and approving Zone Code Text Amendment No. 25-0003 to amend the Upland Municipal Code Sections 17.04, 17.05 and 17.09 as shown in Exhibit B,C and D to the Ordinance

6. Hold first reading by title only waive further reading and introduce an Ordinance approving Specific PlansAmendment No. 23-0001 to modify the district designation of 530 E. 9u Street from "Pleasant View District" to "Citrus Transportation District" as shown in Exhibit A to the Ordinance and to increase the permitted residential density within the Multi- Family/Senior Housing District in the Specific Plan from 25 du/ac to 40 du/ac as shown in Exhibit B to the Ordinance.

12. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR

CONFERENCE ATTENDANCE
Councilmembers will provide oral reports on any meetings, trainings, or conferences they attended on behalf of the City. This item is for information only.

13. BUSINESS ITEMS

14. COUNCIL COMMUNICATIONS

15. CITY MANAGER

16. ADJOURNMENT
The next regularly scheduled City Council meeting is Monday, September 22, 2025.

NOTE: If you challenge the public hearing(s) or the related environmental determinations in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Upland, at, or prior to, the public hearing.

All Agenda items and back-up materials are available for public review at the Upland Public Library, at 450 North Euclid Avenue, the City Clerk's Office at 460 North Euclid Avenue and the City website at www.uplandca.gov .

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, 909-931-4120.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II].

To access written transcription during the meeting, please click this link:
https://attend.wordly.ai/join/LVGO-0906 . Then choose language and click attend to read

the transcript on your device.

On September 3, 2025 a true and correct copy of this agenda was posted on the bulletin boards at 450 N. Euclid Avenue (Upland Public Library) and 460 N. Euclid Avenue (Upland City Hall), and the City website at www.uplandca.gov

MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL August 11, 2025
6:00 p.m.

City Council Chamber
City Hall, 460 N. Euclid Avenue
Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: City Manager Michael Blay, City Attorney Stephen P. Deitsch, City Clerk Keri Johnson

1. CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 4:31 p.m. in the Council Chamber of the Upland City Hall.

2. ADDITIONS-DELETIONS TO AGENDA
None.

3. ORAL COMMUNICATIONS
None.

CLOSED SESSION - 4:30 p.m.

4. CLOSED SESSION
At 4:32 p.m. Mayor Velto announced that the City Council would recess to Closed Session pursuant to Government Code
a. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8
Property: 285 N. Vallejo Way in the City of Upland (Assessor Parcel Number:
1046-351-27)
City Negotiators: City Manager Michael Blay, Development Services Director Robert Dalquest and Housing Manager Diane Cotto
Negotiating Party: First Team Real Estate
Under Negotiation: Price and terms of payment
b. CLOSED SESSION PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957
Title: City Attorney
1

The City Council reconvened in open session at 6:05 p.m.

5. INVOCATION
Rabbi Stephen Epstein, Temple Sholom

6. PLEDGE OF ALLEGIANCE
Led by Assistant City Manager Parker

7. PRESENTATIONS
Healthcare Development and Legislation Updates presented by President and CEO of San Antonio Regional Hospital, John Chapman.

8. CITY ATTORNEY
City Attorney Deitsch announced the City Council received reports on Closed Session Items 4a and 4b and there was no reportable action.

9. ORAL COMMUNICATIONS
Paulette Feeney, Upland, spoke in opposition of high density zoning in her neighborhood.

Frank Herrera and Erin Nachreiner, Upland, requested an appeal of short term property rentals on their street and stated that it negatively affects the neighborhood.

10. CONSENT CALENDAR
Councilmember Garcia removed Consent Calendar Item 10d and Councilmember Maust removed Consent Calendar Item 10h for separate action.

Moved by: Councilmember Garcia
Seconded by: Councilmember Zuniga
Approve the Consent Calendar
Motion: Carried Unanimously
a. APPROVAL OF MINUTES
Approve the Regular Meeting Minutes of July 28, 2025.
b. 2ND READING AND ADOPTION OF ORDINANCE NO. 1999 AMENDING CHAPTER 5.04 OF THE UPLAND MUNICIPAL CODE REGARDING BUSINESS

LICENSES FOR VETERANS
Hold 2nd reading by title only, waive further reading, and adopt Ordinance No. 1999 amending Chapter 5.04, Section 5.04.160 of the Upland Municipal Code regarding Business Licenses for Veterans.
c. DESIGNATION OF VOTING DELEGATE FOR THE ANNUAL LEAGUE OF

CALIFORNIA CITIES CONFERENCE
Appoint Mayor Velto as the voting delegate and Councilmembers Zuniga and Breitling respectively as the alternate voting delegates to represent the City of 2

Upland at the League of California Cities General Assembly Meeting on October 10, 2025.
e. CONSIDER ADOPTING RESOLUTIONS APPROVING THE MEASURE I FIVE

YEAR CAPITAL IMPROVEMENT PLAN AND CAPITAL PROJECT NEEDS

ANALYSIS
Approve Resolution No. 6843 adopting the Measure I Five-Year Capital Improvement Plan for Fiscal Years 2025-26 through Fiscal Year 2029-30 and approve Resolution No. 6844 adopting the Measure I Five-Year Capital Project Needs Analysis for Fiscal Years 2026-27 through Fiscal Year 2030-31. f. CONSIDER APPROVAL OF REVISED FUNDING ALLOCATIONS FOR THE

FOOTHILL BOULEVARD PAVEMENT REHABILITATION AND UTILITY

IMPROVEMENTS PROJECT
Approve an increase of $451,505.40 in American Rescue Plan Act (ARPA) funds for the Foothill Boulevard Improvement Project and approve a decrease of $451,505.40 in Road Maintenance Rehabilitation Account (RMRA) funds for the Foothill Boulevard Improvement Project.
g. CONSIDER APPROVAL OF FIRST AMENDMENT TO THE BRIGHTVIEW

LANDSCAPE SERVICES AGREEMENT
Approve a First Amendment to the Brightview Landscape Maintenance Services Agreement to extend the contract for one year, through June 30, 2026 and authorize the City Manager to execute the agreement.

CONSIDER ACCEPTANCE AND EXPENDITURE OF 2024 JUSTICE

ASSISTANCE GRANT FUNDS
Accept the City's share of the 2024 Justice Assistance Grant (JAG) award in the amount of $20,960, appropriate the grant funds to Fund 219, approve the purchase of one (1) DPM Tactical Surveillance Pole Camera and accessories from Valorence, LLC at a cost of $20,230.06, and authorize the City Manager to execute any and all documents necessary to implement the grant. d. CONSIDER APPROVAL OF AN AGREEMENT FOR CROSSING GUARD

SERVICES
There was discussion regarding the high school crossing guard schedule and the CPI increase. Council requested a future cost analysis to determine if hiring crossing guards as City employees would be more cost-effective than contracting the service.

Moved by: Councilmember Breitling
Seconded by: Councilmember Garcia
Approve the agreement with All City Management Services, Inc. for crossing guard services in the amount of $216,988.20 for the 2025/26 school year and the associated budget amendment; and authorize the City Manager to execute the agreement.

Motion: Carried Unanimously
3

h. CONSIDER APPROVAL OF A JOINT FACILITIES USE AGREEMENT WITH

WESTERN CHRISTIAN HIGH SCHOOL
There was discussion regarding field lighting costs, hourly field use fees, and the fee schedule for non-profits and schools. Council directed the City Manager to meet with Western Christian to amend the contract to align with the master fee schedule.

Moved by: Councilmember Zuniga
Seconded by: Councilmember Maust
Table the item.

Motion: Carried Unanimously

11. PUBLIC HEARINGS
a. CONSIDER APPROVAL OF 2025 WEED ABATEMENT PROGRAM SPECIAL

ASSESSMENT LIST AND PLACING THE LIST ON THE PROPERTY TAX ROLL Development Services Director Dalquest introduced Housing Manager Cotto who presented the staff report.

Mayor Velto opened the public hearing.

Brian Lesher, Upland, stated that his weed abatement was delayed due to sewer repairs on his property and requested that the fee be waived.

Matthew Zilmer, Upland, stated that the cited overgrowth originated from a neighboring property. Despite trimming it back, he was still fined and requested the fine be waived.

Rudy Tobar, Upland, stated that his first notice was labeled as a final notice dated July, with no prior notifications received. He also received additional notices after bringing the property into compliance and requested a refund of the fees paid.

Alexander Frater, Upland, requested a waiver of the fee, stating the notice did not specify the violation. He added that he and his brother maintain the property on behalf of their mother.

Bob Stoddard, Upland, stated that the cited area was green with some weeds following the rainy season but has since been addressed. He reported receiving no further notices yet was still assessed a fee. He expressed concern over the inconsistency of the weed abatement process and requested the fees be waived.

Cheryl, Upland, spoke on behalf of her stepmother, who hired a gardener after receiving the initial violation notice. Despite this, additional non-compliance letters were received. Cheryl reported multiple unsuccessful attempts to contact the weed abatement coordinator, with no response until July 8. She requested the fees be waived.

Sabrina Garcia, Upland, stated this was her first offense and she never received a courtesy notice. Despite calling and emailing multiple times without response, she resolved the issue and requested the fees be waived. 4

Laura O'Neal, Upland, stated no courtesy notice was received. The property is now in compliance, and she requested the fee be waived.

Edith Chavez, Upland, stated she received a notice in July and was in the process of securing a gardener. She requested the fee be waived.

Westlee Ball, Upland, stated he addressed the issue immediately after receiving a letter and speaking with the Weed Abatement Coordinator. He requested future notifications be sent via email.

Mark Havens, Upland, stated he resolved a weed abatement issue last year but never received a bill, which was later added to his property taxes. This year, after hiring two companies and complying before the due date, he received another notice. He made multiple calls and sent emails to the Weed Abatement Coordinator without response and requested the fees be waived.

Diana Rivas, Upland, requested the fee be waived, stating she was unaware the alley was her responsibility. She corrected the issue after the first notice but received an additional notice.

Marc Smith, Upland, stated the violation was corrected over two months ago and requested the fee be waived.

Doug Millane, Upland, stated he received three violation letters. After addressing the issues, he received a letter stating little or no progress had been made.

Ray Hays, Upland, stated he complied after being cited for the alley area. He later received another notice with additional photos, which he also resolved. He requested the fee be waived.

Mayor Velto closed the public hearing.

There was discussion regarding additional photos sent following initial violation notices. Staff outlined the weed abatement process and clarified the notification procedures.

Moved by: Councilmember Breitling
Seconded by: Councilmember Garcia
Direct staff to meet with the residents who spoke during the public hearing to attempt to resolve their complaints and approve the rest of the 2025 Weed Abatement Program Special Assessment List; and authorize staff to submit the list to the San Bernardino County Tax Assessor's Office for placement of special assessments on the property tax roll.

Motion: Carried Unanimously

12. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR

CONFERENCE ATTENDANCE
No reports.

13. BUSINESS ITEMS
5

a. CONSIDERATION OF AN ORDINANCE AND RESOLUTIONS RELATED TO

ADOPTING THE CALIFORNIA UNIFORM CONSTRUCTION COST

ACCOUNTING ACT PROCEDURES
At 7:51 p.m. Mayor Velto called a recess and the City Council reconvened in open session at 7:54 p.m.

Assistant City Manager Parker introduced Finance Manager Sullivan who presented the staff report along with a PowerPoint presentation.

Moved by: Councilmember Breitling
Seconded by: Councilmember Zuniga
Hold a first reading by title only, waive further reading, and introduce Ordinance No. 2000 amending Chapter 2.48 of the Upland Municipal Code adding Section

2.48.180 to provide informal bidding procedures under the Uniform Public Construction Cost Accounting Act (Section 22000, et seq., of the Public Contract Code).

Motion: Carried Unanimously
Moved by: Councilmember Zuniga
Seconded by: Councilmember Garcia
Adopt Resolution No. 6845 delegating authority to the City Manager to award informal public contracts in an amount of $220,000 or less and delegating the authority to negotiate contracts, award purchase orders or perform work by employees by force account on public projects in an amount of $75,000 or less.

Motion: Carried Unanimously
Moved by: Councilmember Garcia
Seconded by: Councilmember Breitling
Adopt Resolution No. 6846 authorizing the City to become subject to the California Uniform Public Construction Cost Accounting Procedures.

Motion: Carried Unanimously
b. CONSIDER AWARD OF SOLE SOURCE CONTRACT FOR PROJECT NO. 92140 SCADA SYSTEM UPGRADE PHASE 1
Assistant City Manager Arrula introduced Acting Utilities Manager Ferreira who presented the staff report along with PowerPoint presentation. Assistant City Manager Arrula answered questions from the Council regarding sole source procurement for this project.

Environmental Compliance Program Manager deMoet answered questions from the Council regarding the type of SCADA system used by the City.

Moved by: Councilmember Breitling
Seconded by: Councilmember Zuniga
6

Award a construction contract to SOFFA Electric in the amount of $1,629,625 (Base Amount plus Additional Items) and approve a construction contingency of $270,375 for the total amount of$1,900,000.

Motion: Carried Unanimously

14. COUNCIL COMMUNICATIONS
Councilmembers announced various activities and events throughout the community.

15. CITY MANAGER

16. ADJOURNMENT
Mayor Velto adjourned the meeting at 8:21 p.m. The next regularly scheduled City Council meeting is Monday, September 8, 2025.

Keri Johnson, City Clerk
7

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DATE: August 11,2025 e Gqq
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FROM: MICHAEL BLAY,CITY MANAGER NO,
PREPARED BY:STEPHEN PARKER, CPA,ASSISTANT CITY MANAGER

STACI SULLIVAN,FINANCE MANAGER
SUBJECT: CONSIDERATION OF AN ORDINANCE AND RESOLUTIONS RELATED TO ADOPTING

THE CALIFORNIA UNIFORM CONSTRUCTION COST ACCOUNTING ACT

PROCEDURES
RECOMMENDED ACTION:

It is recommended that the City Council: 1)hold a first reading by title only,waive further reading,and introduce an Ordinance amending Chapter 2.48 of the Upland Municipal Code adding Section 2.48.180 to provide informal bidding procedures under the Uniform Public Construction Cost Accounting Act(Section 22000,et seq.,of the Public Contract Code);2)adopt a Resolution delegating authority to the City Manager to award informal public contracts in an amount of$220,000 or less and delegating the authority to negotiate contracts, award purchase orders or perform work by employees by force account on public projects in an amount of$75,000 or less;and 3)adopt a Resolution authorizing the City to become subject to the California Uniform Public Construction Cost Accounting Procedures.

GOAL STATEMENT
The proposed action supports the City's goal of ensuring that the Upland Municipal Code("UMC")is consistent with State Law and compliments current City practices,regulations,and policies.

BACKGROUND
The California Uniform Public Construction Cost Accounting Act("CUPCCAA") is legislation enacted in 1983 to help promote uniformity of cost accounting standards and bidding procedures on construction work performed or contracted by public entities in the state of California. It is a voluntary program available to all public entities,but it applies only to those public agencies that have adopted it through their governing boards.

The CUPCCAA provides that any public agency which has elected to become subject to the uniform construction cost accounting procedures may utilize simplified alternative bidding procedures when contracting for public works projects(PCC§22000 to 22045). The alternative bidding procedures must be established by ordinance(PCC§22034).

The CUPCCAA also establishes a uniform cost accounting standard for construction work contracted out or self- performed by public agencies.

The California Uniform Construction Cost Accounting Commission("Commission"),which consists of 14 members —13 appointed by the State Controller—evaluates bid limit thresholds every three years. CUPCCAA members adopt the revised thresholds by ratification through their own Boards and Councils. The Commission's Frequently Asked Questions are attached to this staff report,and their Procedures Manual can be found at https://www.sco.ca.gov/Files- ARD-Local/cuccac_manual 2025 edition.pdf.

ISSUES AND ANALYSIS
The CUPCCA provides for the following alternative bidding procedures when an agency performs public work by contract:

1. Public projects of$75,000 or less may be performed by the employees of a public agency by force account, by negotiated contract,or by purchase order;

2. Public projects of$220,000 or less may be let to contract by informal procedures;and

3. Public projects of more than$220,000 shall be let to contract by formal bidding procedure.

Staff recommend joining 1,649 California agencies, including 298 cities, 47 counties and 442 special districts, in adopting the CUPCCAA procedures in the performance of or in the contracting of public projects.A resolution is also being presented to delegate the City Manager with the authority to award informal contracts in accordance with the

Public Contract Code. The City would save significant time and money in its ability to utilize less-formal procedures for smaller public contracts as authorized by the CUPCCAA.

Adopting CUPCCA comes with an additional requirement of maintaining an informal bidding list effective through December 31 of each year,which staff plan on publishing on the City's website.

ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act(CEQA). Section 15378 of the CEQA Guidelines defines a project subject to CEQA. The proposed action is not included within the defmition of a"project" and thus is exempt.

FISCAL IMPACTS
There is no fiscal impact associated with this action.

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

ORDINANCE NO. 2000

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
UPLAND, CALIFORNIA AMENDING CHAPTER 2.48 OF THE
UPLAND MUNICIPAL CODE ADDING SECTION 2.48.180 TO

PROVIDE INFORMAL BIDDING PROCEDURES UNDER THE

UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT
(SECTION 22000, ET SEQ., OF THE PUBLIC CONTRACT
CODE)
WHEREAS, the City of Upland desires to participate in the State of California's Uniform Public Construction Cost Accounting Act (Section 22000, et seq. of the Public Contract Code); and
WHEREAS, the Public Contract Code Section 22032, et seq., the Uniform Public Construction Cost Accounting Act ("Act"), establishes such a uniform cost accounting standard; and
WHEREAS, the City of Upland established under the Act has developed uniform public construction cost accounting procedures for implementation by local public agencies in the performance of or in the contracting for construction of public projects; and
WHEREAS, the City now desires to add a new section to the Upland Municipal Code related to the Public Contract Code Section 22032, et seq., the Act, by amending Upland Municipal Code Chapter 2.48 adding Section 2.48.180.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF UPLAND DOES ORDAIN AS FOLLOWS:

Section 1. Incorporation of Recitals. The above recitals are true and correct and are incorporated herein by this reference.

Section 2. Amendment of Chapter 2.48. Section 2.48.180 of Chapter 2.48 of Title 2 of the Upland Municipal Code is hereby added to read in its entirety as follows:
"2.48.180 Uniform Public Construction Cost Accounting Act A. Informal Bid Procedures. Public projects, as defined by the Uniform Public Construction Cost Accounting Act (the "Act") and in accordance with the limits listed in Section 22032 of the Public Contract Code, may be let to contract by informal procedures as set forth in Section 22032, et seq., of the Public Contract Code.

B. Contractors List. The City shall compile and maintain a list of qualified contractors identified according to categories of work. The list shall comply with the requirements of the Act and the criteria promulgated, from time- to-time, by the California Uniform Construction Cost Accounting Commission.

Ordinance No. 2000

C. Notice Inviting Informal Bids. Where a public project is to be performed which is subject to the provisions of this Ordinance, a notice inviting bids shall be circulated using one or both of the following alternatives:

1. Notices inviting formal bids may be mailed, or emailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with Section 2.48.180.

2. Notices inviting informal bids may be mailed to all construction trade journals as specified by the California Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the department soliciting bids, provided however:
i. If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.

D. Award of Contracts. The City Manager, or designee, is authorized to award informal contracts pursuant to this Section."
Section 3. Compliance with California Environmental Quality Act. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

Further, if the activity is deemed a project this City Council finds that this Ordinance is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines.

Section 4. Severability. If any section, subsection, subdivision, sentence, or clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

Section 5. Effective Date. This Ordinance shall become effective thirty (30) days from its adoption.

Section 6. Publication. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Upland, pursuant to all legal requirements.

Ordinance No. 2000

PASSED, APPROVED, AND ADOPTED this 8th day of September, 2025.

Bill Velto, Mayor
I, Keri Johnson, City Clerk of the City of Upland, California, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Upland held on the nth day of August, 2025, and was adopted at a regular meeting of the City Council of the City of Upland on the 8th day of September, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Keri Johnson, City Clerk

ADMINISTRATIVE POLICY AND PROCEDURE Number 214
Effective 9/12/2022
Revised 9/10/2025
Previous Number

PURCHASING POLICY
Table of Contents

1. PURPOSE 1

2. POLICY 1

3. PURCHASING SYSTEM OVERVIEW 2

4. PURCHASING AUTHORITY 3

5. UNAUTHORIZED PURCHASES 4

6. PURCHASING EXEMPTIONS 4

7. FACTORS CONSIDERED WHEN SELECTING A VENDOR 5

8. REQUISITION / PO PROCESS 5

8.1. Purchase Requisition 5

8.2. Requisition Converted to Purchase Order 6

8.3. New Vendor 6

8.4. Change Orders 6

9. PURCHASING / BID PROCESS AND DOCUMENTATION 7

9.1. General 7

9.2. Blanket Purchase Orders 7

9.3. Contract Purchases Orders 8

9.4. Purchases Less Than or Equal to $10,000 8

9.5. Purchases Between $10,000 and $50,000 9

9.6. Purchases Over$50,000 9

10. BIDDING FOR PUBLIC PROJECTS 12

10.1. General Instructions 12

10.2. Notice Inviting Bids 13

10.3. Bid Opening Procedure 15

10.4. Award of Bids 15

10.5. Lowest Responsible Bidder 15

10.6. Tie Bids 16

10.7. Rejection of Bids 16

10.8. Bid Protest 17

11. VENDOR REQUIREMENTS 18

11.1. Business License 18

11.2. Insurance 18

11.3. Secretary of State Registration 18

11.4. Contractor License 18

11.6. California Department of Industrial Relations (DIR) Registration 18

12. BID PROCESS EXCEPTIONS AND DOCUMENTATION 19

12.1. Professional Services 19

12.2. Computer Software and Computer Repair 19

12.3. Sole Source & Exemption Procurement 19

12.4. Competitive Bidding Completed by Another Agency 20

12.5. Failure of the Successful Bidder to Execute the Contract 20

12.6. Bid Requirements Waived in Local Emergency Page 19 2 520

12.7. Authority to Waive Any Step of Selection Process 20

13. PAYMENT METHODS AND DOCUMENTATION 20

13.1. Payment Request Form 20

13.2. Purchase Order 20

13.3. Equipment Purchases 21

14. CRITICAL SITUATION PROCUREMENT 21

14.1. Critical Situation During Regular Business Hours 21

14.2. Critical Situation During Non-Regular Business Hours 22

PURCHASING POLICY

1. PURPOSE
In accordance with Chapter 2.48 of the Upland Municipal Code ("UMC"), the purpose of this Purchasing Policy (the "Policy") is to implement procedures to provide the City of Upland (the "City") a means of assuring continuity and uniformity in its purchasing operation, and to define the responsibilities for purchasing supplies, equipment, vehicles, maintenance, public works projects, and professional services for the City. These guidelines are not intended to address every issue, exception, or contingency that may arise in the course of purchasing activities. The basic standard that should always prevail is to exercise good judgment in the use and stewardship of City resources, including keeping within the budget authorized by the City Council.

2. POLICY
All purchases of supplies, equipment, vehicles, maintenance, public works projects, and professional services are governed by Chapter 2.48 of the UMC. This policy applies to all purchases, projects and services approved by the City Council through the annual budget process. Staff shall make reasonable efforts to contact qualified vendors.

All bid documents and contract agreements for projects or services purchased with federal grants as a full or partial funding mechanism will include all federal requirements and stipulations as mandated by the funding organization.

No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported by Federal, State, or City funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, agent, or any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in the firm selected for an award. The officers, employees, and agents of the City shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to sub agreements (UMC

2.56.060).

All procurement transactions shall be conducted in a manner to provide, to the maximum extent practical, open and free competition (UMC 2.48.050). The City of Upland shall be alert to organizational conflicts of interest, as well as noncompetitive practices among contractors that may restrict or eliminate competition or otherwise restrain trade. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, and invitations for bids and/or requests for proposals shall be excluded from competing for such procurements. An exception to this is when at least two contractors have given proposals or when the contractor has been identified as a unique sole source provider. Awards shall be made to the bidder whose offer is responsive to the solicitation and is most advantageous to the City, where price, quality and other factors are considered. Solicitations shall clearly set forth all requirements that the bidder shall fulfill in order for the bid or offer to be evaluated by the City. Any and all bids or offers may be rejected when it is in the City's best interest to do so.

Some form of cost or price analysis shall be made and documented in the procurement files in connection with every procurement action. Price analysis may be accomplished in various ways, including the comparison of price quotations submitted, market prices and similar indicia, together with discounts. Cost analysis is the review and evaluation of each element of cost to determine reasonableness, allocability and allowability.

PURCHASING POLICY
In almost all cases when using any type of purchasing procedure, departments must receive bids from at least three vendors. In situations when fewer than three bids are received, a written explanation needs to accompany the requisition.

The recognized methods for procurement are: Cal Card, Purchase Order, Blanket Purchase Order, Demand for Payment, and Petty Cash.

3. PURCHASING SYSTEM OVERVIEW
➢ Prudent judgment required;
Less Than comparative pricing whenever
$10,000 practical
(over-the-counter) ➢ Bid award by department head via demand request or purchase
order
> Department solicits at least 3
General $10,000 to quotes(may be verbal as long
Purchases $50,000 as documented)
(open market) > Award by purchase order or
contract signed by City Manager
Includes supplies,
equipment,operating
or maintenance
services,and
construction projects > Formal bidding required unless other than"Public- exempted; encumber via
Works Projects", Over$50,000 contract or purchase order (formal) ➢ City Council approval for award
of bid or exemption required
> Prudent judgment required;
comparative pricing whenever
Less Than practical
$10,000 ➢ Bid award by department head
(over-the-counter) via demand request or purchase
order
> Department solicits at least 3
Professional quotes(may be verbal as long
Services $10,000 to as documented)
$50,000 ➢ Follow purchasing authority;
(open market) award by purchase order or
These are general contract signed by City Manager guidelines. The
Evaluation and
Selection of
professional services
may vary on a case- > Formal bidding recommended; by-case basis. Over$50,000 encumber via contract and (formal) purchase order
➢ City Council approval required

PURCHASING POLICY
> Prudent judgment required;
Less Than comparative pricing whenever
$75,000 practical
(over-the-counter) > Award by purchase order or contract signed by City Manager
Public $75,000 to )> Department solicits at least 3 written quotes
Projects $220,000
(open market) > Award by purchase order or
contract signed by City Manager
> Formal bidding required unless
Over$220,000 exempted; encumber via
(formal) contract or purchase order
> City Council approval for award
of bid required

4. PURCHASING AUTHORITY
The following table defines the suggested purchasing authority by position. All approved signers need to have an Authorized Signature Form on file with the Purchasing Official which has been approved by their supervisor.

Purchasing Authority Position
Up to $10,000 Supervisory-Level Employees
Up to $15,000 Manager-Level Employees
Up to $25,000 Director-Level Employees
Up to $50,000 for non-public projects
Up to $220,000 for public projects City Manager
Purchases for non-public projects, services, vehicles, equipment, and supplies less than or equal to $25,000 are subject to a direct purchasing procedure and may be awarded by the Department Head. Managers may award purchases less than or equal to $15,000.

Purchases for non-public projects, services, vehicles, equipment, and supplies that are greater than $25,000 and less than or equal to $50,000 are awarded by the City Manager.

Purchases for non-public projects, services, vehicles, equipment, and supplies over $50,000 are subject to the purchasing procedures outlined in the UMC and are awarded by the City Council.

Purchases of equipment, materials, supplies or services provided by any one vendor or professional over $50,000 in the same fiscal year are awarded by the City Council (UMC §

PURCHASING POLICY

2.04.070).

Purchases for public projects less than or equal to $220,000 are awarded by the City Manager.

Purchases for public projects greater than $220,000 are subject to the purchasing procedures outlined in the UMC and are awarded by the City Council. public works and maintenance projects over $5,000.

This policy applies to all budgeted purchases, projects, and services.

5. UNAUTHORIZED PURCHASES
Except for urgencies, departmental purchases, or other authorized exemptions stated in these guidelines, no purchase of supplies, services, or equipment shall be made without an authorized purchase order. Otherwise:
• such purchases are void and not considered an obligation of the city. • invoices without an authorized purchase order may be returned to the vendor unpaid. • the person ordering the unauthorized purchase may be held personally liable for the costs of the purchase or contract.

Purchase orders shall be issued prior to ordering supplies, equipment, and services and not"after the fact" for work already done or materials already ordered.

6. PURCHASING EXEMPTIONS
Certain purchases are not readily adaptable to the informal and formal bidding process. These purchases are generally for items where the competitive bid process is not applicable or where a check is required to accompany the order. In these instances, a purchase order would not be required. waver should a vendor require a purchase order prior to accepting an order purchase order can be initiated. FollowingThe following is a list of allowable exemptions to the purchasing process requirements:
• Advertisements and Notices • Payments to Other Governmental • Attorney Services Units
• Bond Issuance Related Services • Petty Cash Replenishment • City Attorney Services • Postage
• Courier/Delivery/Messenger • Property Rentals Services • Publications
• Fuel • Public Agency Cost Shares
• General Supply Stores • Real property/easement acquisition • Instructional Services Agreements • Subscriptions • Insurance Claims and Premiums • Trade Circulars or Books • Medical Payments • Training/Professional Development • Membership Dues Courses/Technical Licenses • Organization Meetings_ • Travel Expenses
• Payments to Government •
Utility Payments
Entities/Regulatory Agencies • Water and Wastewater Treatment • Performing Arts Agreements Chemicals
• Water Purchases/Assessments

PURCHASING POLICY
items/services greater than $10,000.

7. FACTORS CONSIDERED WHEN SELECTING A VENDOR
Factors that may be considered when awarding bids shall include, but are not limited to:
• Clarity and understanding of project scope and how the project will benefit the community.
• The ability to meet requirements or bid specifications. • Familiarity with the type of project being undertaken. • Knowledge of and responsibility for and complying with pertinent laws and regulations governing the purchasing process.
• Experience providing the specified service, equipment, product, or vehicle. • List of references and past record of performance, including quality of work, ability to meet timelines, and cost control.
• Capacity to meet timelines of project or product delivery. • Cost of service or product to be provided relative to the timeframe proposed. • Local vendor preference. Local preference is desirable because it stimulates the local economy. All orders/—contracts are awarded on the basis of quality, previous performance, ability to meet the contract requirements, availability of service and parts, delivery schedule, and payment terms/discounts. When all these factors are equal except price, a preference will be given to local vendors equal to one (1) five percent or less (up to $1,000.00) of the quoted price. This applies to the purchase of goods/services, contracts and professional services; not public projects (as defined by California Public Contract Code Section 22002). The rationale is that the sales tax returns to the city general fund as revenue, effectively reducing the cost. (UMC Sec.

2.48.130).

8. REQUISITION / PO PROCESS

8.1. Purchase Requisition
The Purchase Requisition is used for authorizing the purchase of all materials, equipment, supplies and services cumulatively greater than $10,000 per vendor per department. The Purchase Requisition provides a space for vital information required before an order may be placed, and provides authorization to the Purchasing Official to make a commitment. Without this authorization, the Purchasing Official cannot commit funds.

1. The Purchase Requisition is the only order form used by the City of Upland.

2. To control spending by unauthorized users, Purchase Requisitions are to be used for all procurements where a Cal Card or Petty Cash have not been used.

3. The requesting party is to complete all requested information in the purchasing module. The Purchase Order Form is available to assist the requesting party to ensure all accounts numbers are included, as well as department approvals have been received.

PURCHASING POLICY

4. Information should be entered on the requisition as follows:
a. Department
b. Vendor No.
c. Ship to Code
d. Requested By
e. Comments, if needed
f. Account#
g. Under Detail Lines, requestor completes description, quantity, unit of measure, pricing, etc.

5. Contingency amounts should not be included in the original Purchase Requisition. Usage of contingency amounts should be submitted as Change Orders along with the justification for increased expenditures in the purchasing module.
5:6. The Department Head or Authorized Signer needs to approve the requisition.

6.7. The requesting party needs to send a copy of the approved requisition along with the quoted information to the Purchasing Official.

8.2. Requisition Converted to Purchase Order
Upon receipt of a requisition, the Purchasing Official will review the supplied documents for P 0 generation. If a Purchase Order is issued, a copy will be forwarded to the original requester.

8.3. New Vendor
If the supplier is a new vendor to the City, then a New Vendor Information Form will need to be completed and forwarded onto the Purchasing Official prior to ordering. A W-9 form on file with the City shall be verified or obtained.

8.4. Change Orders
Purchase Orders represent a contract between the City and the Vendor. Any substantial change to a Purchase Order shall be documented as a change order.

Change orders shall be reviewed by the Purchasing Division Official and shall be approved by the City Manager, if greater than $25,000. Any change order that results in the purchase order exceeding $50,000 shall must be approved by City Council.

A Purchase Order may not be increased by more than 10% or $2,500, whichever is less, without a change order, except for taxes, shipping and handling discussed below._
Taxes, shipping, and handling may cause the Purchase Order to exceed the authorized purchase order amount. These items do not require a change order, even if they exceed 10% of the original purchase order amount.

The Requisition Purchase Order Form shall be used to change a quantity, description, size, color, vendor name or address, unit price, delivery location, terms and conditions, and to delete or add to the order. It shall also be used to

PURCHASING POLICY
terminate a Purchase Order and to correct errors in the original Purchase Order.

9. PURCHASING/ BID PROCESS AND DOCUMENTATION

9.1. General
• Department Heads or their designees shall maintain a list of local vendors who have requested to be notified when bids for services, projects, equipment, and vehicles will be occurring.
• It is considered unlawful to split or separate purchases into smaller work units for the purpose of evading the provisions of UMC 2.48.160, requiring work to be done by contract after competitive bidding. A formal Request for Proposal (RFP) is to be added to the City's website to allow for public participation in the bidding process.
• For the purpose of determining which type of purchasing procedure should be used, project cost shall include the basic cost for the goods or services, as well as taxes, freight fees and any other incidental charges. • All departments shall procure printing and writing paper that contains at least 30% post-consumer recycled content and is recyclable in the City's curbside or commercial recycling program. This applies to all internal use and external print jobs, wherever practicable. Policy 220- Green Procurement

9.2. Blanket Purchase Orders
A Blanket Purchase Order is an agreement whereby the City contracts with a vendor to provide equipment or supplies on an as-needed and often over-the- counter basis. Blanket Purchase Orders provide a mechanism whereby items which are uneconomical to stock may be purchased in a manner that allows field operations timely access to necessary materials. Blanket Purchase Orders shall not be used to purchase services, capital assets, or items maintained in stock.

If used at the beginning of the fiscal year, departments may make arrangements with certain vendors to have open accounts. The Purchasing Official will need an appropriate requisition completed and all quotes and competitive bid backup documents prior to a Purchase Order being issued. Blanket Purchase Orders follow the same purchasing rules and authority levels as any other Purchase Order (UMC 2.48.060). Requests for Blanket Purchase Orders may also be submitted to the Finance Division on an as-needed basis. The Finance Division shall review Blanket Purchase Order requests based upon the following criteria:

1. Geographic location.

2. Responsiveness and capabilities.

3. Average dollar value and type of items to be purchased.

4. Frequency of need.

All Blanket Purchase Orders shall include the following information:
• A general description of the equipment or supplies which may be charged.
• The period of time the order will remain open, not to exceed one year. • The maximum total amount which may be charged on the purchase

PURCHASING POLICY
order.
• Requirement that the employee show City identification. • Requirement that employees print and sign their names when picking up goods.
• Account number(s)to be charged.

Once a Blanket Purchase Order is issued to a vendor, any authorized City employee may contact the vendor directly to place orders per the terms and conditions specified in the Blanket Purchase Order.

9.3. Contract Purchases Orders
Contract Purchase Orders are the preferred method of purchasing repetitive-use items or services which may be common to several departments or within one department. Establishing Contract Purchase Orders provides a means of obtaining volume pricing based upon the combined needs of all departments, reduces the administrative costs associated with seeking redundant competitive bids and processing a Purchase Order each time an order is placed, and allows departments to order as needed, reducing the requirement to maintain large inventories of stock.

If a Contract Purchase Order exists, departments shall order all of their requirements from the successful vendor. No other source shall be used without prior approval of the Purchasing Officer. Departments shall submit, in writing to the Purchasing Division, any performance problem encountered immediately following the occurrence so that corrective action may be taken.

Contract Purchase Orders are annual and may include option for renewal for specific products, product types, or services at agreed upon prices or pricing structure and for a specified period of time.

As appropriate, Contract Purchase Orders should include:

1. Insurance certificate(s) naming the City of Upland as additional insured shall be obtained at a coverage level that is applicable to the City's exposure to liability (if any).

2. Copy of contractors or other type(s) of license(s) as applicable.

3. A valid City of Upland Business License or qualified vendor exception certificate shall be verified or obtained for any service performed or goods delivered.

9.4. Purchases Less Than or Equal to $10,000
(Over-the-counter: a purchase, usually of a limited dollar amount, made by buying from an available source, as opposed to buying from a vendor who has responded to an invitation to bid.)

1. Pricing quotes should be obtained but are not required for purchases less than $10,000. If price quotes are obtained, the department making the purchase must provide competitive pricing information from three vendors

PURCHASING POLICY
for a specified item and quantity thereof.

2. In the event that competitive bids arc not obtained, documentation of the reason(s) must be provided to the Purchasing Official in the form of a memorandum.
3,2. Prior to requesting a requisition for equipment purchases that will be made with federal funds, City staff shall perform a search of the Federal Excluded Parties List System (EPLS), available online at https://www.sam.gov , to ensure that vendor(s) are not listed. This task is to comply with Federal procurement program policies and requirements. A screen print of the search results shall be used as supporting documentation to provide proof that the listing was checked. The screen print needs to be attached to the requisition for purchase order approval.

9.5. Purchases Between $10,000 and $50,000
(Open market: a request for price quotations for a commodity or services that does not require a sealed bid, public opening, or public reading of bids.)

1. Pricing quotes shall be obtained for all purchases, excluding professional services, greater than $10,000 and less than or equal to $50,000. The department making the purchase must provide competitive pricing information from three vendors for a specified item and quantity thereof.

The Quote/Bidding Summary Form should be used to summarize the bidding process and identify the lowest responsive bidder.

2. In the event that competitive bids are not obtained, a Sole Source & Exemption Form must be completeddocumentation of the reason(s) will be required by the Purchasing Official.

3. Insurance certificate(s) naming the City of Upland as additional insured shall be obtained at a coverage level that is applicable to the City's exposure to liability (if any).

4. Copy of contractors or other type(s) of license(s) as applicable.

5. A valid City of Upland Business License or qualified vendor exception certificate shall be verified or obtained for any service performed or goods delivered.

6. Prior to requesting a requisition for equipment purchases that will be made with federal funds, City staff shall perform a search of the Federal Excluded Parties List System (EPLS)—available online at https://www.sam.gov - to ensure that vendor(s) are not listed. This task is to comply with Federal procurement program policies and requirements. A screen print of the search results shall be used as supporting documentation to provide proof that the listing was checked. The screen print needs to be attached to the requisition for purchase order approval.

9.6. Purchases Over$50,000
(Formal: an RFP must be submitted in a sealed envelope and in conformance with a prescribed format to be opened publicly at a specified time, or submitted

PURCHASING POLICY
electronically through the electronic bidding system that the City utilizes UMC Sec. 2.48.090).

A. Notice Inviting Bids. Notices inviting bids shall include a general description of the article(s) to be purchased or sold, shall state where bid blanks and specifications may be secured, and the time and place for opening bids.

1. Posted notices. Notices inviting bids shall be posted at least ten (10) days before the date of the bid opening on the city's website. Notices inviting bids, requests for proposals, or requests for qualifications for professional services may be posted, as available, during the solicitation process, if applicable.

B. Bidder's Security. When deemed necessary by the purchasing official, bidder's security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security; provided, however, that a successful bidder shall forfeit the bid security upon refusal or failure to execute the contract within 10 days after the notice of award of the contract has been mailed unless, in the latter event, the city is solely responsible for the delay in executing the contract. The city council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the city council awards the contract to the next lowest responsible bidder, the amount of the lowest bidder's security differential shall be applied by the city to the contract price differential between the lowest and second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. If the city council rejects the remaining bids presented and re-advertises, the amount of the lowest bidder's security may be used to offset the cost of receiving new bids and the surplus, if any, shall be returned to the lowest bidder.

C. Bid Opening Procedure. Sealed bids shall be submitted to the purchasing official and shall be identified as "bid" on the envelope. Alternatively, bids and proposal submissions may be submitted electronically through the electronic bidding system that the city utilizes, unless the purchasing official determines otherwise. Bids shall be opened in public at the time and place stated in the public notice. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than 30 calendar days after the bid opening.

D. Rejection of Bids. In its discretion, the city council may reject any and all bids presented, re-advertise for bids or authorize the purchasing official to award a contract after negotiation for the most reasonable cost under existing conditions. The right to reject any or all bids is expressly reserved to the city. The decision of the city council shall be final.

E. Award of Contracts. Except as otherwise stated in this section, contracts shall be awarded to the lowest responsible bidder. Contracts which involve public works exceeding the bid limits or are formally bid shall be awarded by the city council.

F. Tie Bids. If two or more bids received are for the same total or unit price, quality and service being equal, the city council may, at its discretion, accept the one it chooses or accept the lowest bid made by negotiation with the tied bidders.

G. Performance Bonds. The city council shall have authority to require a performance bond before entering into a contract in such amount as it shall find reasonably necessary to protect the best interest of the city. If the city council requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids and the form of the bond shall be as determined by the city attorney.

PURCHASING POLICY
H. Waiver of Defects. The city council shall have the right to waive any irregularities or informalities in the bidding or in the procedures as set forth in this chapter. No irregularity or informality shall void any contract.

1. Notice Inviting Bids: Notices inviting bids shall include a general description of the article(s) to be purchased or sold, shall state where bid templates or forms and specifications may be secured and the time and place for opening bids.
a. Published Notices. Notices inviting bids shall be published at least 10 days before the bid opening date. Notices shall be published at least once in a newspaper of general circulation, or shall be posted in at least three places in the City that have been designated by ordinance as the place for posting public notices. b a. Bidder's List. The Purchasing Official shall also solicit bids from responsible prospective suppliers whose names are on the bidder's list or who have made a written request that their names be added to the bidder's list maintained by the Department Heads.

2. Bid Opening Procedure: Sealed bids shall be submitted to the City Clerk and shall be identified as "bid" on the envelope. Bids shall be opened in public at the time and place stated in the public notice. A tabulation of all bids received shall be available for public inspection during regular business hog irs for a period of not less than 30 calendar days after the hid opening.

3. Rejection of Bids: In its discretion, the City Council may reject any and all bids presented, re advertise for bids, or authorize the Purchasing Official to award a contract after negotiation for the most reasonable cost under existing conditions. The right toreject any,, ;;-b,as-is-ex sly-,rye ed by the City. The decision of the City Council shall be final. . Award of Contracts: Except as otherwise stated in this section, contracts shall be awarded to the lowest responsible bidder. All contracts arc awarded on the basis of quality, previous performance, ability to meet contract requirements, availability of service and parts, delivery schedule, and payment terms/discounts.

5. Tie Bids: If two or more
�bids
ryreceived are for the same total or unit price,
quaallii aa,nnd serwive-bei'g eq a�a =the City Council mays at its di. Tetion, accept the one it chooses or accept the lowest hid made by negotiation with the tied bidders.

6. Waiver of Defects: The City Council shall have the right to waive any irregularities or informalities in the bidding or in the procedures set forth in this chapter. No irregularity or informality shall void any contract.

7. Insurance Certificate(s): Naming the City of Upland as additional insured shall be obtained at a coverage level that is applicable to the City' exposure to liability (if any).

PURCHASING POLICY

8. License(s): Copy of contractors or other type(s) of license(s) as applicable.

9. Business License: A valid City of Upland Business License or qualified performed or goods delivered.

10. Federal Excluded Parties List System: Prior to awarding a bid and submi i�isition for equipm� chases at will be made with �a-pmT}}i��"..�� � vmvr-..Mu�rTT a-Pur }�,I vv-rn-r federal ds City staff shall pperforvrm a-searccrh of the Fedeeral Excicluded Parties List System (EPLS) available online at https://www.sam.gov to ensure that vendor(s) are not listed. This task is to comply with Federal proc/+u��r myy� yye�t program poll s and rp uirementtss 4 screen print of the f]rITGQTeflTef"1 Gf\.r��TCigUTr
search results shall be used as supporting documentation to provide proof that the listing was chcckcd. The screen print needs to be attached to the requisition for purchase order approval

10. BIDDING FOR PUBLIC PROJECTS GREATER THAN $5,000 Formal bidding for"public projects" is defined in the California Public Contract Code (PCC) Section 22002 and therefore requires substantively different procedures than those followed for projects not covered by State law. For Informally bid agreements are defined in the California Uniform Public Construction Cost Accounting Act (UPCCAA) (Section 22000, et seq. of the PCC and UPCCAA) purchases and contracts for supplies, equipment, and contractual services for "public projects", a formal bid will be used for amounts outlined in the California Public Contract Code.

The award shall be made by the City Council to the lowest responsible bidder.

10.1. General Instructions

1. Procurements expected to exceed $5,000 should be so identified at the time of submission to FinanceThe dollar threshold amount that determines whether public construction contracts are formally or informally bid is set by City Council Resolution to be consistent with amendments to the UPCCAA (Section 22000, et seq. of the PCC). The dollar threshold amounts are subject to change by the State Legislature. a) Public Projects $75,000 or less - Projects may be performed by force account, by negotiated contract, or by purchase order. Although the UPCCAA allows for small dollar amount projects to be awarded without bidding, best practices for awarding projects should be followed. This may include negotiating with current City vendors for a fair and reasonable price or seeking quotes from other vendors for a fair and reasonable price.
b) Public Projects over $75,000 and less than $220,000 - Open market bidding process must be followed.
a)c) Public Projects over $220,000 - Formal bidding process must be followed.

2. ty rnrcil approval of a project required jefo�oj mal bidding for public projects.For informal bidding, the Purchasing Official shall main a Bidder's List from those who completed the Pregualification Application.

PURCHASING POLICY
The Bidder's List is valid for one year, or through December 31 annually.

3. After formal bids are received and publicly opened, they are sent to the requisitioning department for technical evaluation. The evaluation must be based upon compliance with the specification(s) contained in the bid documents.

10.2. Notice Inviting Bids
The publication of the notice shall be at least ten (10) days before the date of bid opening. The notice shall be published at least twice, not less than five (5) days apart in a newspaper of general circulation within the City and on the City's webcitc.

The following information is required in all bid notices for formal bidding of public projects:

1. The bid notice shall distinctly state the project to be done.

2. The bid notice shall include a general description of the articles and/or services to be procured.

3. The bid notice shall state the time and place for the submission of sealed bids, and where and when the sealed bids will be publicly opened and read.

4. The bid notice shall state the time and completion of the contract and include the amount for liquidated damages.

5. The bid notice shall state the cost of plans and specifications and where bid forms may be obtained.

6. No bid will be received unless it is made on a proposal form furnished by the lead department.

7. Each bid must be accompanied by a certified or cashier's check, or a bidder's bond, made payable to the City of Upland for an amount equal to at least ten (10) percent of the bid amount; such guarantee to be forfeited should the bidder to whom the contract is awarded fails to enter into the contract.

8. In addition, a Performance Bond in an amount equal to 100% of the bid, a Payment Bond (i.e., Labor and Materials Bond) in an amount equal to 100% of the bid, and a ten (10) percent% Bid Bond shall be required of the successful bidder prior to entering into a contract. The City will permit substitution of approved securities for monies retained in accordance with the appropriate sections of the State Standard Specifications, January, 1981.

9. Before a contract is entered into with the successful bidder, the bidder shall present evidence in writing to the City of Upland that he or she has current liability and property damage insurance in at least the amounts noted in the bid document.

10. No contract will be awarded to any contractor who has not been licensed

PURCHASING POLICY
in accordance with the provisions of Chapter 9 of Division III of the State Business and Professions Code, Section 7000, et seq.

11. All bids are to be compared on the basis of the Project Engineer's estimate of the quantities of work to be done. If the City Council makes an award, it will be to the lowest responsible bidder.

12. A bid may be rejected on the basis of a bidder, any officer of such bidder, or any employee of such bidder who has been disqualified, removed or otherwise prevented from bidding on or completing a federal, state or local project because of a violation of law or a safety regulation.

13. In accordance with the provisions of Sections 1771 and 1771.5 of the California Labor Code, contractors are required to pay the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed and the general prevailing rate of per diem wages for holiday and overtime work for:
a) Any public works construction project of$25,000 or greater, and/or b) Any public works project for alteration, demolition, repair or maintenance, costing $15,000 or greater.

A pre-job (construction, demolition or repair) conference shall be conducted with the contractor(s) and subcontractor(s) to discuss federal and state labor law requirements applicable to the contract; and project contractor(s) and subcontractor(s) shall maintain and furnish, at a designated time, a certified copy of each weekly payroll containing a statement of compliance signed under penalty of perjury; and the City of Upland shall review, and if appropriate, audit payroll records to verify compliance with the California Labor Code.

14. Pursuant to State law (Section 1777.5 of the California Labor Code), every contractor and subcontractor shall submit contract award information to the applicable joint apprenticeship committee which shall include an estimate of journeyman hours to be performed under the contract, the number of apprentices to be employed, and the approximate dates the apprentices will be employed.

State law stipulates that a contracted labor force for any public project costing $30,000 or greater, or scheduled to take 20 working days or more to complete, must have a ratio of at least one (1) apprentice to five (5) journeymen. Any contractor wishing to be exempted from the 1-to-5 ratio must apply for a certificate from the joint apprenticeship committee.

Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, or from the Division of Apprenticeship Standards branch offices.

15. The City shall insert the following notification in all solicitations for bids for work or material subject to the regulations made in connection with the Federal Aid Highway Program, and in adapted form in all proposals for negotiated agreements:

PURCHASING POLICY
The City of Upland in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat. 252, 42 USC 2000d-d4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

16. The City Council reserves the right to reject any and all bids, to waive any informality in the bidding, and to accept any bid or portion thereof.

10.3. Bid Opening Procedure

1. Sealed bids shall be submitted to the City Clerk at the time and place specified in the bid notice. Alternatively, bids and proposal submissions may be submitted electronically through the electronic bidding system that the city utilizes, unless the purchasing official determines otherwise.

2. Bids shall be identified as such on the face of the envelope.

3. Bids received by the City Clerk after the time indicated in the published "Notice Inviting Bids" shall be returned unopened to the bidder.

4. Bids received as required shall be opened in public at the time and place stated in the "Notice Inviting Bids".

5. Present on behalf of the City at the bid opening shall be the City Clerk, City Engineer, and the designated Purchasing Official. The City Clerk shall record all bids received.

6. The City Clerk shall keep a record of each bid opening, including the time and place of the bid opening, the bidders, bid amounts and such other matters as the City Clerk shall deem pertinent.

7. A tabulation of all bids received shall be available for public inspection in the City Clerk's Office for a period of not less than thirty (30) calendar days after the bid opening.

8. The City Manager or designee shall report all bids received, along with City staff recommendation, to the City Council. If, after all formal bid procedures are observed, no bids are received, the City Council may proceed with the project, notwithstanding the restrictions in the State law on Public Works Projects.

10.4. Award of Bids
Bid contracts shall be awarded by the Council to the lowest responsible bidder, except as otherwise provided in the Code (UMC 2.48.130).

10.5. Lowest Responsible Bidder

PURCHASING POLICY
The following factors will be considered in evaluating the "lowest responsible bidder":

1. The ability, capacity and skill of the bidder to perform the contract required;

2. Whether the bidder has the facilities to perform the contract promptly, or within the time specified, without delay or interference;

3. The integrity, reputation,judgment, experience and efficiency of the bidder;

4. The bidder's record of performance of previous or similar contracts;

5. Previous and existing compliance by the bidder with federal, state and municipal laws relating to the contract;

6. The financial resources and ability of the bidder to perform the contract;

7. The quality, availability and adaptability of the supplies or equipment to the particular use required;

8. The bidder's ability to perform the work required, the cost to the City and the ease of obtaining repairs and performing maintenance;

9. The number and scope of conditions attached to the bid; and

10. The sales tax differential.

10.6. Tie Bids
If tie bids are received, quality and service being equal, the contract shall be awarded to a local bidder. If the above condition is not applicable, the City Council may accept either one of the bids, or:
a) May reject any and all bids presented and re-advertise; b) May accept the lowest bid made by negotiation with the tie bidders; or c) May award the bid to any one of the low tie bidders by public drawing.

10.7. Rejection of Bids
If a bidder fails to complete the following requirements, the bid submitted will not constitute a legally acceptable bid to the City and will be rejected from consideration.

The following are typical of a non-responsive bid:
• Insurance certificates are incomplete;
• Bid bond not furnished or incomplete;
• Personal or company check furnished in lieu of cashier's/certified check;

PURCHASING POLICY
• Failure to attend mandatory job walk; or
• Failure to respond to questions or requirements of the bid notice.

Other reasons for bid rejection include:
• More than one proposal for the same work from any individual, firm, partnership, corporation, or association under the same or different names will not be accepted.
• Reasonable grounds for believing that any bidder is interested in more than one proposal for the work will be cause for rejecting all proposals in which such bidder is interested.
• Proposals in which the prices are obviously unbalanced, and those which are incomplete or show any alteration of form, or contain any additions or conditional or alternate bids that are not called for or otherwise permitted. • A proposal on which the signature of the bidder has been omitted. • In its discretion, the City Council may reject all bids presented and re-advertise (UMC 2.48.090).
• After receiving bids, the City Council may pass a resolution by its members declaring that the project can be performed more economically in the open market or the materials, labor or supplies can be furnished at a lower price in the open market. Upon adoption of the resolution, the City Council may proceed with the project or may procure in the open market the needed materials, labor or supplies, notwithstanding the restrictions in the State law on Public Works Projects.

10.8. Bid Protest
A bidder may protest an award of a public construction contract. To submit a bid protest, the following procedures must be met:
• Any bid protest may be made in writing and received by the City Clerk before 6:00 p.m. no later than ten (10) working days following the bid opening. • The bid protest must contain a complete statement of the basis for the protest along with all supporting documentation. The protest must refer to the specific portion or portions of the contract documents upon which the protest is based.

The protest must include the name, address, email address, and telephone number of the person representing the protesting bidder, if different from the protesting bidder.
• The bid protest will be provided to the protested bidder no later than five (5) working days following receipt of the bid protest.
• The bid protest will be investigated by the City Engineer. The City Engineer shall prepare a written decision, after consulting with the City Attorney, on the bid protest, which shall be provided to the protesting bidder and to the bidder or bidders whose bid is being protested.

PURCHASING POLICY
• Following the City Engineer's decision, the protesting bidder may choose to appeal to the City Council. The appeal must be provided to the City Engineer at least five (5) working days prior to the City Council meeting at which they plan to present their appeal. Failure to provide such notification shall void the protesting bidder of their right to appeal.

11. VENDOR REQUIREMENTS
It is the responsibility of the Purchasing Official to ensure the vendor is in compliance with all applicable federal, state, and local license and registration requirements before submittal of the contract for execution. Types of license and registration requirements may include, but are not limited to:

11.1. Business License
All persons or vendors engaging in business with the City must have a valid business license.

11.2. Insurance
Insurance certificate(s) naming the City of Upland as additional insured shall be obtained at a coverage level that is applicable to the City's exposure to liability (if any).

11.3. Secretary of State Registration
State law requires corporations and limited liability companies to file a complete Statement of Information with the California Secretary of State. Vendors must be in compliance with the Secretary of State filing requirements.

In certain circumstances, some out of state businesses may not be required to register with the California Secretary of State. In these instances, verification with the appropriate state of incorporation is required.

11.4. Contractor License
All contractors must have a valid California Contractor's License and be in good standing with the Contractors State License Board through the term of the contract.
40T8.11.5. Federal Excluded Parties List System
Prior to awarding a bid and submitting a requisition for equipment purchases that will be made with federal funds, City staff shall perform a search of the Federal Excluded Parties List System (EPLS)—available online at https://www.sam.gov - to ensure that vendor(s) are not listed. This task is to comply with Federal procurement program policies and requirements. A screen print of the search results shall be used as supporting documentation to provide proof that the listing was checked. The screen print needs to be attached to the requisition for purchase order approval.

11.6. California Department of Industrial Relations (DIR) Registration

PURCHASING POLICY
For up-to-date DIR vendor registration requirements, please go to www.dir.ca.gov/Public-Works/PublicWorks.html .

Contractors and subcontractors are required to be registered prior to bidding on a prevailing wage project over $1,000. Some projects will not be public projects for purposes of bidding requirements but are public projects that require payment of prevailing wage pursuant to the Labor Code.

The City is required to register qualified projects over $25,000 within 30 days of contract award, or prior to the first workday for projects lasting less than 30 days. 14,12. BID PROCESS EXCEPTIONS AND DOCUMENTATION
14:1,12.1. Professional Services
Professional services include, but are not limited to: accounting/auditing; information technology consulting; civil, mechanical, electrical, structural, traffic, and geotechnical engineering; architecture; community planning and economic development; financial and economic feasibility; personnel; legal; management; environmental; cable TV; and communications.

An agreement shall be executed between the City and the service provider when the professional services provided exceed an amount greater than $10,000.

Technical consultant services are of a professional nature and due to the professions involved, as well as the nature of services to be provided, do not readily fall within the competitive bidding process. Each department is authorized to solicit proposals and evaluate and submit their recommendation to the City Manager (UMC 2.48.060).
14,2,12.2. Computer Software and Computer Repair
Because it is proprietary and vendor specific, computer software licensing, subscriptions, and maintenance are exempt from the requirements of this policy, and alternative purchasing procedures may be used. Computer repair involving the process of replacing damaged, broken, or worn-out parts or the replacement of hardware in and of itself is also exempt. The purchase of new hardware is not exempt and shall follow the provisions of UMC 2.48.080. 14,3.12.3. Sole Source & Exemption Procurement
Commodities and services, which can be obtained from only one vendor are exempt from competitive bidding. Sole source purchases may include proprietary items sold directly from the manufacturer, items that have only one distributor authorized to sell in this area, or a certain product that has been proven to be the only product acceptable. All sole source purchases require that the Sole Source & Exemption Form be completed. shall be cupportcd by writtcn documentation signed by the—appr ate department head anrd . The signed Form will be submitted with the Purchasing Requisitionforwarded to the Finance Division. The Finance Officer or designee will make the final determination that an item is a valid sole source purchase.

PURCHASING POLICY

44.12.4. Competitive Bidding Completed by Another Agency Prices quoted through a competitive bidding process by another public agency, including pricing from the California Multiple Award Schedule (CMAS), or Sourcewell Cooperative Purchasing, where the price to the City is equal to or better than the price to the public agency that completed the competitive bid process, may be used for purchasing supplies, vehicles, equipment, and services for use in the City, or may be used as one of the three required bids for competitive purchasing.

11.5.12.5. Failure of the Successful Bidder to Execute the Contract Failure to execute a contract and file acceptable documents as conditioned by the City, the City Council may award the contract to the next lowest bidder. 4 6.12.6. Bid Requirements Waived in Local Emergency
The City Manager may waive formal and informal purchasing requirements in the event a local emergency has been declared. Purchasing requirements may remain waived until the City Council has declared the emergency is over. 4412.7. Authority to Waive Any Step of Selection Process When the City Manager determines that it is in the best interest of the City to shorten the selection process in order to begin work immediately on the City's project or retain a consultant who is already familiar with the City's project, the City Manager has the authority to waive any step of the selection process. In the event the City Manager determines that it is necessary to omit any phase of the selection process, the City Manager shall notify the City Council or Finance of such action.

A written statement of the City Manager's determination shall be retained in the project file.
413. PAYMENT METHODS AND DOCUMENTATION
The City uses multiple methods to pay for services, supplies, or equipment: the Purchase Order, Demand, Cal Card, and Petty Cash. To ensure that terms and conditions of all purchases are met by the vendor, payment will not be made until the services and/or supplies are received as ordered, an invoice is presented by the vendor, and the responsible employee has accepted delivery of the goods. The receiving department needs to forward the invoice, stamped and signed for payment, along with copies of all receiving documents to Finance. The receiving documents, such as a packing list, need to be signed and dated by the receiver.

DernanciPavment Request Form
A payment request form demand may be used when the vendor does not require a purchase order. Completed demand payment request forms will be processed by Finance staff in accordance with the scheduled accounts payable dates. 4213.2. Purchase Order
A purchase order encumbers funds until actual payment is made. The purchase order identifies the selected vendor, the services or supplies to be purchased, and the terms and conditions (price, delivery date, and payment schedule) of the

PURCHASING POLICY
purchase.

The purchase order should be complete as to the quantity, unit, description, price (including sales tax, shipping, handling, and other related costs), and account number. After required department approvals have been obtained on the requisition, the originating department shall forward the completed requisition, including all required bid documentation, to the Purchasing Official. Bid documents shall include the actual request for proposals or request for quotes, all proposals submitted and/or the applicable contract form. The complete purchase order/requisition and bid packet shall be sent to the Purchasing Official who will review for completeness. Upon approval from Finance, the Purchasing Official will return the purchase order to the ordering department, who then retains a copy.

The ordering department will inform the vendor that the purchase order number is required to be on all invoice(s) and packing lists.

When the goods and the vendor's invoice are received, the ordering department is required to date stamp the invoice and prepare a Demand For Payment. If only one payment is to be made to the vendor, the ordering department stamps the invoice, attaches copies of all receiving documents and forwards all to Accounts Payable.

If a purchase order has been partially filled, the ordering department may approve and process a partial payment by supplying the invoice and copies of receiving documents to Accounts Payable. The ordering department shall maintain all records of partial payment requests to ensure that the purchase order limit is not exceeded. Final payments are processed by submitting a final invoice and supporting receiving documents to Accounts Payable.

In the event an invoiced amount exceeds ten (10) percent of the original purchase order,a—purchase—order crease/decreaefo;m a rexplanation shall be attached with all necessary approvals.

12.3.13.3. Equipment Purchases
In accordance with Capital Asset Reporting, single items valued at greater than $105,000 (buildings, machinery, equipment, office furniture, and vehicles) shall be reported as a capital asset acquisition.

14. CRITICAL SITUATION PROCUREMENT
A "critical situation" is defined as a sudden, unexpected occurrence or set of circumstances demanding action in order to maintain essential or critical services and/or protect public health and immediate safety. A"critical purchase" results when a situation arises in which compliance with normal procurement procedures is impracticable or contrary to the public interest.

14.1 Critical Situation During Regular Business Hours
If a critical situation occurs during regular business hours and the department has an immediate need to procure goods and/or services in order to address such critical situation, the following guidelines shall apply:

PURCHASING POLICY
• Department shall contact the Purchasing Official, or designee, regarding the urgent purchase order request. The Department shall request a Purchase Requisition and include justification. If the purchase exceeds $25,000, City Manager, or designee, approval is required.
• If there is insufficient time to submit a Purchase Requisition, the Department may submit a written justification of the critical situation along with a vendor quote to the City Manager, or designee, for pre-approval to proceed with the immediate purchase. If pre-approval is granted, the Department must submit the Purchase Requisition, including written justification, vendor quote and pre-approval immediately thereafter, so that a Purchase Order may be issued.
• Any critical situation purchase shall not exceed the City Manager's authorization.

14.2 Critical Situation During Non-Regular Business Hours If a critical situation during non-regular business hours (Fridays, weekends, holidays, etc.) and the department has an immediate need to procure goods and/or services in order to address such critical situation, the following guidelines shall apply:
• Departments may take immediate measures to purchase the items or services required without bidding, if circumstances dictate or when availability is limited. The urgent purchase must be approved by the Department Head, or designee.
• Departments shall maintain all documentation, including justification, related to the critical situation in the event of an audit.
• The Department Head, or designee, is required to report the transaction to the City Manager, or designee, and Purchasing Official, or designee, on the next regular business day.
• No later than the following business day, the Department must submit the Purchase Requisition, including written justification, so that a Purchase Order may be issued. City Manager, or designee, approval is required for any urgent procurement, regardless of cost.
• Any critical situation purchase shall not exceed the City Manager's authorization.

ADMINISTRATIVE POLICY AND PROCEDURE Number 214
Effective 9/12/2022
Revised 9/10/2025
Previous Number

PURCHASING POLICY
Table of Contents

1. PURPOSE 1

2. POLICY 1

3. PURCHASING SYSTEM OVERVIEW 2

4. PURCHASING AUTHORITY 3

5. UNAUTHORIZED PURCHASES 4

6. PURCHASING EXEMPTIONS 4

7. FACTORS CONSIDERED WHEN SELECTING A VENDOR 5

8. REQUISITION / PO PROCESS 5

8.1. Purchase Requisition 5

8.2. Requisition Converted to Purchase Order 6

8.3. New Vendor 6

8.4. Change Orders 6

9. PURCHASING / BID PROCESS AND DOCUMENTATION 7

9.1. General 7

9.2. Blanket Purchase Orders 7

9.3. Contract Purchases Orders 8

9.4. Purchases Less Than or Equal to $10,000 8

9.5. Purchases Between $10,000 and $50,000 9

9.6. Purchases Over$50,000 9

10. BIDDING FOR PUBLIC PROJECTS 11

10.1. General Instructions 11

10.2. Notice Inviting Bids 11

10.3. Bid Opening Procedure 14

10.4. Award of Bids 14

10.5. Lowest Responsible Bidder 14

10.6. Tie Bids 15

10.7. Rejection of Bids 15

10.8. Bid Protest 16

11. VENDOR REQUIREMENTS 17

11.1. Business License 17

11.2. Insurance 17

11.3. Secretary of State Registration 17

11.4. Contractor License 17

11.6. California Department of Industrial Relations (DIR) Registration 17

12. BID PROCESS EXCEPTIONS AND DOCUMENTATION 18

12.1. Professional Services 18

12.2. Computer Software and Computer Repair 18

12.3. Sole Source & Exemption Procurement 18

12.4. Competitive Bidding Completed by Another Agency 18

12.5. Failure of the Successful Bidder to Execute the Contract 19

12.6. Bid Requirements Waived in Local Emergency Page 43 c520

12.7. Authority to Waive Any Step of Selection Process 19

13. PAYMENT METHODS AND DOCUMENTATION 19

13.1. Payment Request Form 19

13.2. Purchase Order 19

13.3. Equipment Purchases 20

14. CRITICAL SITUATION PROCUREMENT 20

14.1. Critical Situation During Regular Business Hours 20

14.2. Critical Situation During Non-Regular Business Hours 21

PURCHASING POLICY

1. PURPOSE
In accordance with Chapter 2.48 of the Upland Municipal Code ("UMC"), the purpose of this Purchasing Policy (the "Policy") is to implement procedures to provide the City of Upland (the "City") a means of assuring continuity and uniformity in its purchasing operation, and to define the responsibilities for purchasing supplies, equipment, vehicles, maintenance, public works projects, and professional services for the City. These guidelines are not intended to address every issue, exception, or contingency that may arise in the course of purchasing activities. The basic standard that should always prevail is to exercise good judgment in the use and stewardship of City resources, including keeping within the budget authorized by the City Council.

2. POLICY
All purchases of supplies, equipment, vehicles, maintenance, public works projects, and professional services are governed by Chapter 2.48 of the UMC. This policy applies to all purchases, projects and services approved by the City Council through the annual budget process. Staff shall make reasonable efforts to contact qualified vendors.

All bid documents and contract agreements for projects or services purchased with federal grants as a full or partial funding mechanism will include all federal requirements and stipulations as mandated by the funding organization.

No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported by Federal, State, or City funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, agent, or any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in the firm selected for an award. The officers, employees, and agents of the City shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to sub agreements (UMC

2.56.060).

All procurement transactions shall be conducted in a manner to provide, to the maximum extent practical, open and free competition (UMC 2.48.050). The City of Upland shall be alert to organizational conflicts of interest, as well as noncompetitive practices among contractors that may restrict or eliminate competition or otherwise restrain trade. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, and invitations for bids and/or requests for proposals shall be excluded from competing for such procurements. An exception to this is when at least two contractors have given proposals or when the contractor has been identified as a unique sole source provider. Awards shall be made to the bidder whose offer is responsive to the solicitation and is most advantageous to the City, where price, quality and other factors are considered. Solicitations shall clearly set forth all requirements that the bidder shall fulfill in order for the bid or offer to be evaluated by the City. Any and all bids or offers may be rejected when it is in the City's best interest to do so.

Some form of cost or price analysis shall be made and documented in the procurement files in connection with every procurement action. Price analysis may be accomplished in various ways, including the comparison of price quotations submitted, market prices and similar indicia, together with discounts. Cost analysis is the review and evaluation of each element of cost to determine reasonableness, allocability and allowability.

PURCHASING POLICY
In almost all cases when using any type of purchasing procedure, departments must receive bids from at least three vendors. In situations when fewer than three bids are received, a written explanation needs to accompany the requisition.

The recognized methods for procurement are: Cal Card, Purchase Order, Blanket Purchase Order, Demand for Payment, and Petty Cash.

3. PURCHASING SYSTEM OVERVIEW
➢ Prudent judgment required;
Less Than comparative pricing whenever
$10,000 practical
(over-the-counter) ➢ Bid award by department head via demand request or purchase
order
> Department solicits at least 3
General $10,000 to quotes(may be verbal as long
Purchases $50,000 as documented)
(open market) > Award by purchase order or
contract signed by City Manager
Includes supplies,
equipment,operating
or maintenance
services,and
construction projects > Formal bidding required unless other than"Public exempted; encumber via
Projects". Over$50,000 contract or purchase order (formal) ➢ City Council approval for award
of bid or exemption required
> Prudent judgment required;
comparative pricing whenever
Less Than practical
$10,000 ➢ Bid award by department head
(over-the-counter) via demand request or purchase
order
> Department solicits at least 3
Professional quotes(may be verbal as long
Services $10,000 to as documented)
$50,000 ➢ Follow purchasing authority;
(open market) award by purchase order or
These are general contract signed by City Manager guidelines. The
Evaluation and
Selection of
professional services
may vary on a case- > Formal bidding recommended; by-case basis. Over$50,000 encumber via contract and (formal) purchase order
➢ City Council approval required

PURCHASING POLICY
➢ Prudent judgment required;
Less Than comparative pricing whenever
$75,000 practical
➢
(over-the-counter) Award by purchase order or
contract signed by City Manager
Public $75,000 to ➢ Department solicits at least 3 written quotes
Projects $220,000
➢
(open market) Award by purchase order or
contract signed by City Manager
➢ Formal bidding required unless
Over$220,000 exempted; encumber via
(formal) contract or purchase order
> City Council approval for award
of bid required

4. PURCHASING AUTHORITY
The following table defines the suggested purchasing authority by position. All approved signers need to have an Authorized Signature Form on file with the Purchasing Official which has been approved by their supervisor.

Purchasing Authority Position
Up to $10,000 Supervisory-Level Employees
Up to $15,000 Manager-Level Employees
Up to $25,000 Director-Level Employees
Up to $50,000 for non-public projects
Up to $220,000 for public projects City Manager
Purchases for non-public projects, services, vehicles, equipment, and supplies less than or equal to $25,000 are subject to a direct purchasing procedure and may be awarded by the Department Head. Managers may award purchases less than or equal to $15,000.

Purchases for non-public projects, services, vehicles, equipment, and supplies that are greater than $25,000 and less than or equal to $50,000 are awarded by the City Manager.

Purchases for non-public projects, services, vehicles, equipment, and supplies over $50,000 are subject to the purchasing procedures outlined in the UMC and are awarded by the City Council.

PURCHASING POLICY
Purchases of equipment, materials, supplies or services provided by any one vendor or professional over $50,000 in the same fiscal year are awarded by the City Council (UMC §

2.04.070).

Purchases for public projects less than or equal to $220,000 are awarded by the City Manager.

Purchases for public projects greater than $220,000 are subject to the purchasing procedures outlined in the UMC and are awarded by the City Council.

This policy applies to all budgeted purchases, projects, and services.

5. UNAUTHORIZED PURCHASES
Except for urgencies, departmental purchases, or other authorized exemptions stated in these guidelines, no purchase of supplies, services, or equipment shall be made without an authorized purchase order. Otherwise:
• such purchases are void and not considered an obligation of the city. • invoices without an authorized purchase order may be returned to the vendor unpaid. • the person ordering the unauthorized purchase may be held personally liable for the costs of the purchase or contract.

Purchase orders shall be issued prior to ordering supplies, equipment, and services and not"after the fact" for work already done or materials already ordered.

6. PURCHASING EXEMPTIONS
Certain purchases are not readily adaptable to the informal and formal bidding process. These purchases are generally for items where the competitive bid process is not applicable. In these instances, a purchase order would not be required. The following is a list of allowable exemptions to the purchasing process requirements:
• Advertisements and Notices •
• Attorney Services • Petty Cash Replenishment • Bond Issuance Related Services • Postage • City Attorney Services • Property Rentals • Courier/Delivery/Messenger • Publications Services • Public Agency Cost Shares
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PURCHASING POLICY

7. FACTORS CONSIDERED WHEN SELECTING A VENDOR
Factors that may be considered when awarding bids shall include, but are not limited to:
• Clarity and understanding of project scope and how the project will benefit the community.
• The ability to meet requirements or bid specifications. • Familiarity with the type of project being undertaken. • Knowledge of and responsibility for and complying with pertinent laws and regulations governing the purchasing process.
• Experience providing the specified service, equipment, product, or vehicle. • List of references and past record of performance, including quality of work, ability to meet timelines, and cost control.
• Capacity to meet timelines of project or product delivery. • Cost of service or product to be provided relative to the timeframe proposed. • Local vendor preference. Local preference is desirable because it stimulates the local economy. All orders/contracts are awarded on the basis of quality, previous performance, ability to meet the contract requirements, availability of service and parts, delivery schedule, and payment terms/discounts. When all these factors are equal except price, a preference will be given to local vendors equal to one (1) percent or less (up to $1,000.00) of the quoted price. This applies to the purchase of goods/services, contracts and professional services; not public projects (as defined by California Public Contract Code Section 22002). The rationale is that the sales tax returns to the city general fund as revenue, effectively reducing the cost. (UMC Sec.

2.48.130).

8. REQUISITION / PO PROCESS

8.1. Purchase Requisition
The Purchase Requisition is used for authorizing the purchase of all materials, equipment, supplies and services cumulatively greater than $10,000 per vendor per department. The Purchase Requisition provides a space for vital information required before an order may be placed, and provides authorization to the Purchasing Official to make a commitment. Without this authorization, the Purchasing Official cannot commit funds.

1. The Purchase Requisition is the only order form used by the City of Upland.

2. To control spending by unauthorized users, Purchase Requisitions are to be used for all procurements where a Cal Card or Petty Cash have not been used.

3. The requesting party is to complete all requested information in the purchasing module. The Purchase Order Form is available to assist the requesting party to ensure all accounts numbers are included, as well as department approvals have been received.

4. Information should be entered on the requisition as follows:
a. Department

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b. Vendor No.
c. Ship to Code
d. Requested By
e. Comments, if needed
f. Account#
g. Under Detail Lines, requestor completes description, quantity, unit of measure, pricing, etc.

5. Contingency amounts should not be included in the original Purchase Requisition. Usage of contingency amounts should be submitted as Change Orders along with the justification for increased expenditures in the purchasing module.

6. The Department Head or Authorized Signer needs to approve the requisition.

7. The requesting party needs to send a copy of the approved requisition along with the quoted information to the Purchasing Official.

8.2. Requisition Converted to Purchase Order
Upon receipt of a requisition, the Purchasing Official will review the supplied documents for Purchase Order generation. If a Purchase Order is issued, a copy will be forwarded to the original requester.

8.3. New Vendor
If the supplier is a new vendor to the City, then a New Vendor Information Form will need to be completed and forwarded onto the Purchasing Official prior to ordering. A W-9 form on file with the City shall be verified or obtained.

8.4. Change Orders
Purchase Orders represent a contract between the City and the Vendor. Any substantial change to a Purchase Order shall be documented as a change order.

Change orders shall be reviewed by the Purchasing Official and shall be approved by the City Manager, if greater than $25,000. Any change order that results in the purchase order exceeding $50,000 must be approved by City Council.

A Purchase Order may not be increased by more than 10% or $2,500, whichever is less, without a change order, except for taxes, shipping and handling. Taxes, shipping, and handling may cause the Purchase Order to exceed the authorized purchase order amount. These items do not require a change order, even if they exceed 10% of the original purchase order amount.

The Purchase Order Form shall be used to change a quantity, description, size, color, vendor name or address, unit price, delivery location, terms and conditions, and to delete or add to the order. It shall also be used to terminate a Purchase Order and to correct errors in the original Purchase Order.

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9. PURCHASING / BID PROCESS AND DOCUMENTATION

9.1. General
• Department Heads or their designees shall maintain a list of local vendors who have requested to be notified when bids for services, projects, equipment, and vehicles will be occurring.
• It is considered unlawful to split or separate purchases into smaller work units for the purpose of evading the provisions of UMC 2.48.160, requiring work to be done by contract after competitive bidding. A formal Request for Proposal (RFP) is to be added to the City's website to allow for public participation in the bidding process.
• For the purpose of determining which type of purchasing procedure should be used, project cost shall include the basic cost for the goods or services, as well as taxes, freight fees and any other incidental charges. • All departments shall procure printing and writing paper that contains at least 30% post-consumer recycled content and is recyclable in the City's curbside or commercial recycling program. This applies to all internal use and external print jobs, wherever practicable. Policy 220- Green Procurement

9.2. Blanket Purchase Orders
A Blanket Purchase Order is an agreement whereby the City contracts with a vendor to provide equipment or supplies on an as-needed and often over-the- counter basis. Blanket Purchase Orders provide a mechanism whereby items which are uneconomical to stock may be purchased in a manner that allows field operations timely access to necessary materials. Blanket Purchase Orders shall not be used to purchase services, capital assets, or items maintained in stock.

If used at the beginning of the fiscal year, departments may make arrangements with certain vendors to have open accounts. The Purchasing Official will need an appropriate requisition completed and all quotes and competitive bid backup documents prior to a Purchase Order being issued. Blanket Purchase Orders follow the same purchasing rules and authority levels as any other Purchase Order (UMC 2.48.060). Requests for Blanket Purchase Orders may also be submitted to the Finance Division on an as-needed basis. The Finance Division shall review Blanket Purchase Order requests based upon the following criteria:

1. Geographic location.

2. Responsiveness and capabilities.

3. Average dollar value and type of items to be purchased.

4. Frequency of need.

All Blanket Purchase Orders shall include the following information:
• A general description of the equipment or supplies which may be charged.
• The period of time the order will remain open, not to exceed one year. • The maximum total amount which may be charged on the purchase order.

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• Requirement that the employee show City identification. • Requirement that employees print and sign their names when picking up goods.
• Account number(s)to be charged.

Once a Blanket Purchase Order is issued to a vendor, any authorized City employee may contact the vendor directly to place orders per the terms and conditions specified in the Blanket Purchase Order.

9.3. Contract Purchases Orders
Contract Purchase Orders are the preferred method of purchasing repetitive-use items or services which may be common to several departments or within one department. Establishing Contract Purchase Orders provides a means of obtaining volume pricing based upon the combined needs of all departments, reduces the administrative costs associated with seeking redundant competitive bids and processing a Purchase Order each time an order is placed, and allows departments to order as needed, reducing the requirement to maintain large inventories of stock.

If a Contract Purchase Order exists, departments shall order all of their requirements from the successful vendor. No other source shall be used without prior approval of the Purchasing Officer. Departments shall submit, in writing to the Purchasing Division, any performance problem encountered immediately following the occurrence so that corrective action may be taken.

Contract Purchase Orders are annual and may include option for renewal for specific products, product types, or services at agreed upon prices or pricing structure and for a specified period of time.

As appropriate, Contract Purchase Orders should include:

1. Insurance certificate(s) naming the City of Upland as additional insured shall be obtained at a coverage level that is applicable to the City's exposure to liability (if any).

2. Copy of contractors or other type(s) of license(s) as applicable.

3. A valid City of Upland Business License or qualified vendor exception certificate shall be verified or obtained for any service performed or goods delivered.

9.4. Purchases Less Than or Equal to $10,000
(Over-the-counter: a purchase, usually of a limited dollar amount, made by buying from an available source, as opposed to buying from a vendor who has responded to an invitation to bid.)

1. Pricing quotes should be obtained but are not required for purchases less than $10,000. If price quotes are obtained, the department making the purchase must provide competitive pricing information from three vendors for a specified item and quantity thereof.

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2. Prior to requesting a requisition for equipment purchases that will be made with federal funds, City staff shall perform a search of the Federal Excluded Parties List System (EPLS), available online at https://www.sam.gov , to ensure that vendor(s) are not listed. This task is to comply with Federal procurement program policies and requirements. A screen print of the search results shall be used as supporting documentation to provide proof that the listing was checked. The screen print needs to be attached to the requisition for purchase order approval.

9.5. Purchases Between $10,000 and $50,000
(Open market: a request for price quotations for a commodity or services that does not require a sealed bid, public opening, or public reading of bids.)

1. Pricing quotes shall be obtained for all purchases, excluding professional services, greater than $10,000 and less than or equal to $50,000. The department making the purchase must provide competitive pricing information from three vendors for a specified item and quantity thereof.

The Quote/Bidding Summary Form should be used to summarize the bidding process and identify the lowest responsive bidder.

2. In the event that competitive bids are not obtained, a Sole Source & Exemption Form must be completed.

3. Insurance certificate(s) naming the City of Upland as additional insured shall be obtained at a coverage level that is applicable to the City's exposure to liability (if any).

4. Copy of contractors or other type(s) of license(s) as applicable.

5. A valid City of Upland Business License or qualified vendor exception certificate shall be verified or obtained for any service performed or goods delivered.

6. Prior to requesting a requisition for equipment purchases that will be made with federal funds, City staff shall perform a search of the Federal Excluded Parties List System (EPLS)—available online at https://www.sam.gov - to ensure that vendor(s) are not listed. This task is to comply with Federal procurement program policies and requirements. A screen print of the search results shall be used as supporting documentation to provide proof that the listing was checked. The screen print needs to be attached to the requisition for purchase order approval.

9.6. Purchases Over$50,000
(Formal: an RFP must be submitted in a sealed envelope and in conformance with a prescribed format to be opened publicly at a specified time, or submitted electronically through the electronic bidding system that the City utilizes UMC Sec. 2.48.090).

A. Notice Inviting Bids. Notices inviting bids shall include a general description of the article(s) to be purchased or sold, shall state where bid blanks and specifications may be secured, and the time and place for opening bids.

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1. Posted notices. Notices inviting bids shall be posted at least ten (10) days before the date of the bid opening on the city's website. Notices inviting bids, requests for proposals, or requests for qualifications for professional services may be posted, as available, during the solicitation process, if applicable.

B. Bidder's Security. When deemed necessary by the purchasing official, bidder's security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security; provided, however, that a successful bidder shall forfeit the bid security upon refusal or failure to execute the contract within 10 days after the notice of award of the contract has been mailed unless, in the latter event, the city is solely responsible for the delay in executing the contract. The city council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the city council awards the contract to the next lowest responsible bidder, the amount of the lowest bidder's security differential shall be applied by the city to the contract price differential between the lowest and second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. If the city council rejects the remaining bids presented and re-advertises, the amount of the lowest bidder's security may be used to offset the cost of receiving new bids and the surplus, if any, shall be returned to the lowest bidder.

C. Bid Opening Procedure. Sealed bids shall be submitted to the purchasing official and shall be identified as "bid" on the envelope. Alternatively, bids and proposal submissions may be submitted electronically through the electronic bidding system that the city utilizes, unless the purchasing official determines otherwise. Bids shall be opened in public at the time and place stated in the public notice. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than 30 calendar days after the bid opening.

D. Rejection of Bids. In its discretion, the city council may reject any and all bids presented, re-advertise for bids or authorize the purchasing official to award a contract after negotiation for the most reasonable cost under existing conditions. The right to reject any or all bids is expressly reserved to the city. The decision of the city council shall be final.

E. Award of Contracts. Except as otherwise stated in this section, contracts shall be awarded to the lowest responsible bidder. Contracts which involve public works exceeding the bid limits or are formally bid shall be awarded by the city council.

F. Tie Bids. If two or more bids received are for the same total or unit price, quality and service being equal, the city council may, at its discretion, accept the one it chooses or accept the lowest bid made by negotiation with the tied bidders.

G. Performance Bonds. The city council shall have authority to require a performance bond before entering into a contract in such amount as it shall find reasonably necessary to protect the best interest of the city. If the city council requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids and the form of the bond shall be as determined by the city attorney.

H. Waiver of Defects. The city council shall have the right to waive any irregularities or informalities in the bidding or in the procedures as set forth in this chapter. No irregularity or informality shall void any contract.

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a. Bidder's List. The Purchasing Official shall also solicit bids from responsible prospective suppliers whose names are on the bidder's list or who have made a written request that their names be added to the bidder's list maintained by the Department Heads.

10. BIDDING FOR PUBLIC PROJECTS
Formal bidding for"public projects" is defined in the California Public Contract Code (PCC) Section 22002 and therefore requires substantively different procedures than those followed for projects not covered by State law. Informally bid agreements are defined in the California Uniform Public Construction Cost Accounting Act (UPCCAA) (Section 22000, et seq. of the PCC and UPCCAA) purchases and contracts for supplies, equipment, and contractual services for "public projects", a formal bid will be used for amounts outlined in the California Public Contract Code. The award shall be made by the City Council to the lowest responsible bidder.

10.1. General Instructions

1. The dollar threshold amount that determines whether public construction contracts are formally or informally bid is set by City Council Resolution to be consistent with amendments to the UPCCAA (Section 22000, et seq. of the PCC). The dollar threshold amounts are subject to change by the State Legislature.
a) Public Projects $75,000 or less — Projects may be performed by force account, by negotiated contract, or by purchase order. Although the UPCCAA allows for small dollar amount projects to be awarded without bidding, best practices for awarding projects should be followed. This may include negotiating with current City vendors for a fair and reasonable price or seeking quotes from other vendors for a fair and reasonable price.
b) Public Projects over $75,000 and less than $220,000 — Open market bidding process must be followed.
c) Public Projects over $220,000 — Formal bidding process must be followed.

2. For informal bidding, the Purchasing Official shall main a Bidder's List from those who completed the Prequalification Application. The Bidder's List is valid for one year, or through December 31 annually.

3. After formal bids are received and publicly opened, they are sent to the requisitioning department for technical evaluation. The evaluation must be based upon compliance with the specification(s) contained in the bid documents.

10.2. Notice Inviting Bids
The publication of the notice shall be at least ten (10) days before the date of bid opening. The notice shall be published at least twice, not less than five (5) days apart in a newspaper of general circulation within the City.

The following information is required in all bid notices for formal bidding of public projects:

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1. The bid notice shall distinctly state the project to be done.

2. The bid notice shall include a general description of the articles and/or services to be procured.

3. The bid notice shall state the time and place for the submission of sealed bids, and where and when the sealed bids will be publicly opened and read.

4. The bid notice shall state the time and completion of the contract and include the amount for liquidated damages.

5. The bid notice shall state the cost of plans and specifications and where bid forms may be obtained.

6. No bid will be received unless it is made on a proposal form furnished by the lead department.

7. Each bid must be accompanied by a certified or cashier's check, or a bidder's bond, made payable to the City of Upland for an amount equal to at least ten (10) percent of the bid amount; such guarantee to be forfeited should the bidder to whom the contract is awarded fails to enter into the contract.

8. In addition, a Performance Bond in an amount equal to 100% of the bid, a Payment Bond (i.e., Labor and Materials Bond) in an amount equal to 100% of the bid, and a ten (10) percent Bid Bond shall be required of the successful bidder prior to entering into a contract. The City will permit substitution of approved securities for monies retained in accordance with the appropriate sections of the State Standard Specifications, January, 1981.

9. Before a contract is entered into with the successful bidder, the bidder shall present evidence in writing to the City of Upland that he or she has current liability and property damage insurance in at least the amounts noted in the bid document.

10. No contract will be awarded to any contractor who has not been licensed in accordance with the provisions of Chapter 9 of Division III of the State Business and Professions Code, Section 7000, et seq.

11. All bids are to be compared on the basis of the Project Engineer's estimate of the quantities of work to be done. If the City Council makes an award, it will be to the lowest responsible bidder.

12. A bid may be rejected on the basis of a bidder, any officer of such bidder, or any employee of such bidder who has been disqualified, removed or otherwise prevented from bidding on or completing a federal, state or local project because of a violation of law or a safety regulation.

13. In accordance with the provisions of Sections 1771 and 1771.5 of the California Labor Code, contractors are required to pay the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed and the general prevailing rate of per diem wages for holiday and overtime work for:

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a) Any public works construction project of$25,000 or greater, and/or b) Any public works project for alteration, demolition, repair or maintenance, costing $15,000 or greater.

A pre-job (construction, demolition or repair) conference shall be conducted with the contractor(s) and subcontractor(s) to discuss federal and state labor law requirements applicable to the contract; and project contractor(s) and subcontractor(s) shall maintain and furnish, at a designated time, a certified copy of each weekly payroll containing a statement of compliance signed under penalty of perjury; and the City of Upland shall review, and if appropriate, audit payroll records to verify compliance with the California Labor Code.

14. Pursuant to State law (Section 1777.5 of the California Labor Code), every contractor and subcontractor shall submit contract award information to the applicable joint apprenticeship committee which shall include an estimate of journeyman hours to be performed under the contract, the number of apprentices to be employed, and the approximate dates the apprentices will be employed.

State law stipulates that a contracted labor force for any public project costing $30,000 or greater, or scheduled to take 20 working days or more to complete, must have a ratio of at least one (1) apprentice to five (5) journeymen. Any contractor wishing to be exempted from the 1-to-5 ratio must apply for a certificate from the joint apprenticeship committee.

Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, or from the Division of Apprenticeship Standards branch offices.

15. The City shall insert the following notification in all solicitations for bids for work or material subject to the regulations made in connection with the Federal Aid Highway Program, and in adapted form in all proposals for negotiated agreements:

The City of Upland in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat. 252, 42 USC 2000d-d4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

16. The City Council reserves the right to reject any and all bids, to waive any informality in the bidding, and to accept any bid or portion thereof.

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10.3. Bid Opening Procedure

1. Sealed bids shall be submitted to the City Clerk at the time and place specified in the bid notice. Alternatively, bids and proposal submissions may be submitted electronically through the electronic bidding system that the city utilizes, unless the purchasing official determines otherwise.

2. Bids shall be identified as such on the face of the envelope.

3. Bids received by the City Clerk after the time indicated in the published "Notice Inviting Bids" shall be returned unopened to the bidder.

4. Bids received as required shall be opened in public at the time and place stated in the "Notice Inviting Bids".

5. Present on behalf of the City at the bid opening shall be the City Clerk, City Engineer, and the designated Purchasing Official. The City Clerk shall record all bids received.

6. The City Clerk shall keep a record of each bid opening, including the time and place of the bid opening, the bidders, bid amounts and such other matters as the City Clerk shall deem pertinent.

7. A tabulation of all bids received shall be available for public inspection in the City Clerk's Office for a period of not less than thirty (30) calendar days after the bid opening.

8. The City Manager or designee shall report all bids received, along with City staff recommendation, to the City Council. If, after all formal bid procedures are observed, no bids are received, the City Council may proceed with the project, notwithstanding the restrictions in the State law on Public Works Projects.

10.4. Award of Bids
Bid contracts shall be awarded by the Council to the lowest responsible bidder, except as otherwise provided in the Code (UMC 2.48.130).

10.5. Lowest Responsible Bidder
The following factors will be considered in evaluating the "lowest responsible bidder":

1. The ability, capacity and skill of the bidder to perform the contract required;

2. Whether the bidder has the facilities to perform the contract promptly, or within the time specified, without delay or interference;

3. The integrity, reputation,judgment, experience and efficiency of the bidder;

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4. The bidder's record of performance of previous or similar contracts;

5. Previous and existing compliance by the bidder with federal, state and municipal laws relating to the contract;

6. The financial resources and ability of the bidder to perform the contract;

7. The quality, availability and adaptability of the supplies or equipment to the particular use required;

8. The bidder's ability to perform the work required, the cost to the City and the ease of obtaining repairs and performing maintenance;

9. The number and scope of conditions attached to the bid; and

10. The sales tax differential.

10.6. Tie Bids
If tie bids are received, quality and service being equal, the contract shall be awarded to a local bidder. If the above condition is not applicable, the City Council may accept either one of the bids, or:
a) May reject any and all bids presented and re-advertise; b) May accept the lowest bid made by negotiation with the tie bidders; or c) May award the bid to any one of the low tie bidders by public drawing.

10.7. Rejection of Bids
If a bidder fails to complete the following requirements, the bid submitted will not constitute a legally acceptable bid to the City and will be rejected from consideration.

The following are typical of a non-responsive bid:
• Bid bond not furnished or incomplete;
• Personal or company check furnished in lieu of cashier's/certified check; • Failure to attend mandatory job walk; or
• Failure to respond to questions or requirements of the bid notice.

Other reasons for bid rejection include:
• More than one proposal for the same work from any individual, firm, partnership, corporation, or association under the same or different names will not be accepted.
• Reasonable grounds for believing that any bidder is interested in more than

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one proposal for the work will be cause for rejecting all proposals in which such bidder is interested.
• Proposals in which the prices are obviously unbalanced, and those which are incomplete or show any alteration of form, or contain any additions or conditional or alternate bids that are not called for or otherwise permitted. • A proposal on which the signature of the bidder has been omitted. • In its discretion, the City Council may reject all bids presented and re-advertise (UMC 2.48.090).
• After receiving bids, the City Council may pass a resolution by its members declaring that the project can be performed more economically in the open market or the materials, labor or supplies can be furnished at a lower price in the open market. Upon adoption of the resolution, the City Council may proceed with the project or may procure in the open market the needed materials, labor or supplies, notwithstanding the restrictions in the State law on Public Works Projects.

10.8. Bid Protest
A bidder may protest an award of a public construction contract. To submit a bid protest, the following procedures must be met:
• Any bid protest may be made in writing and received by the City Clerk before 6:00 p.m. no later than ten (10) working days following the bid opening. • The bid protest must contain a complete statement of the basis for the protest along with all supporting documentation. The protest must refer to the specific portion or portions of the contract documents upon which the protest is based.

The protest must include the name, address, email address, and telephone number of the person representing the protesting bidder, if different from the protesting bidder.
• The bid protest will be provided to the protested bidder no later than five (5) working days following receipt of the bid protest.
• The bid protest will be investigated by the City Engineer. The City Engineer shall prepare a written decision, after consulting with the City Attorney, on the bid protest, which shall be provided to the protesting bidder and to the bidder or bidders whose bid is being protested.
• Following the City Engineer's decision, the protesting bidder may choose to appeal to the City Council. The appeal must be provided to the City Engineer at least five (5) working days prior to the City Council meeting at which they plan to present their appeal. Failure to provide such notification shall void the protesting bidder of their right to appeal.

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11. VENDOR REQUIREMENTS
It is the responsibility of the Purchasing Official to ensure the vendor is in compliance with all applicable federal, state, and local license and registration requirements before submittal of the contract for execution. Types of license and registration requirements may include, but are not limited to:

11.1. Business License
All persons or vendors engaging in business with the City must have a valid business license.

11.2. Insurance
Insurance certificate(s) naming the City of Upland as additional insured shall be obtained at a coverage level that is applicable to the City's exposure to liability (if any).

11.3. Secretary of State Registration
State law requires corporations and limited liability companies to file a complete Statement of Information with the California Secretary of State. Vendors must be in compliance with the Secretary of State filing requirements.

In certain circumstances, some out of state businesses may not be required to register with the California Secretary of State. In these instances, verification with the appropriate state of incorporation is required.

11.4. Contractor License
All contractors must have a valid California Contractor's License and be in good standing with the Contractors State License Board through the term of the contract.

11.5. Federal Excluded Parties List System
Prior to awarding a bid and submitting a requisition for equipment purchases that will be made with federal funds, City staff shall perform a search of the Federal Excluded Parties List System (EPLS)—available online at https://www.sam.gov - to ensure that vendor(s) are not listed. This task is to comply with Federal procurement program policies and requirements. A screen print of the search results shall be used as supporting documentation to provide proof that the listing was checked. The screen print needs to be attached to the requisition for purchase order approval.

11.6. California Department of Industrial Relations (DIR) Registration For up-to-date DIR vendor registration requirements, please go to www.dir.ca.gov/Public-Works/PublicWorks.html .

Contractors and subcontractors are required to be registered prior to bidding on a prevailing wage project over $1,000. Some projects will not be public projects for

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purposes of bidding requirements but are public projects that require payment of prevailing wage pursuant to the Labor Code.

The City is required to register qualified projects over $25,000 within 30 days of contract award, or prior to the first workday for projects lasting less than 30 days.

12. BID PROCESS EXCEPTIONS AND DOCUMENTATION

12.1. Professional Services
Professional services include, but are not limited to: accounting/auditing; information technology consulting; civil, mechanical, electrical, structural, traffic, and geotechnical engineering; architecture; community planning and economic development; financial and economic feasibility; personnel; legal; management; environmental; cable TV; and communications.

An agreement shall be executed between the City and the service provider when the professional services provided exceed an amount greater than $10,000.

Technical consultant services are of a professional nature and due to the professions involved, as well as the nature of services to be provided, do not readily fall within the competitive bidding process. Each department is authorized to solicit proposals and evaluate and submit their recommendation to the City Manager (UMC 2.48.060).

12.2. Computer Software and Computer Repair
Because it is proprietary and vendor specific, computer software licensing, subscriptions, and maintenance are exempt from the requirements of this policy, and alternative purchasing procedures may be used. Computer repair involving the process of replacing damaged, broken, or worn-out parts or the replacement of hardware in and of itself is also exempt. The purchase of new hardware is not exempt and shall follow the provisions of UMC 2.48.080.

12.3. Sole Source & Exemption Procurement
Commodities and services, which can be obtained from only one vendor are exempt from competitive bidding. Sole source purchases may include proprietary items sold directly from the manufacturer, items that have only one distributor authorized to sell in this area, or a certain product that has been proven to be the only product acceptable. All sole source purchases require that the Sole Source & Exemption Form be completed. . The signed Form will be submitted with the Purchasing Requisition.

12.4. Competitive Bidding Completed by Another Agency Prices quoted through a competitive bidding process by another public agency, including pricing from the California Multiple Award Schedule (CMAS), or Sourcewell Cooperative Purchasing, where the price to the City is equal to or better than the price to the public agency that completed the competitive bid process, may be used for purchasing supplies, vehicles, equipment, and services for use in the City, or may be used as one of the three required bids for competitive purchasing.

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12.5. Failure of the Successful Bidder to Execute the Contract Failure to execute a contract and file acceptable documents as conditioned by the City, the City Council may award the contract to the next lowest bidder.

12.6. Bid Requirements Waived in Local Emergency
The City Manager may waive formal and informal purchasing requirements in the event a local emergency has been declared. Purchasing requirements may remain waived until the City Council has declared the emergency is over.

12.7. Authority to Waive Any Step of Selection Process When the City Manager determines that it is in the best interest of the City to shorten the selection process in order to begin work immediately on the City's project or retain a consultant who is already familiar with the City's project, the City Manager has the authority to waive any step of the selection process. In the event the City Manager determines that it is necessary to omit any phase of the selection process, the City Manager shall notify the City Council or Finance of such action.

A written statement of the City Manager's determination shall be retained in the project file.

13. PAYMENT METHODS AND DOCUMENTATION
The City uses multiple methods to pay for services, supplies, or equipment: the Purchase Order, Demand, Cal Card, and Petty Cash. To ensure that terms and conditions of all purchases are met by the vendor, payment will not be made until the services and/or supplies are received as ordered, an invoice is presented by the vendor, and the responsible employee has accepted delivery of the goods. The receiving department needs to forward the invoice, stamped and signed for payment, along with copies of all receiving documents to Finance. The receiving documents, such as a packing list, need to be signed and dated by the receiver.

13.1. Payment Request Form
A payment request form may be used when the vendor does not require a purchase order. Completed payment request forms will be processed by Finance staff in accordance with the scheduled accounts payable dates.

13.2. Purchase Order
A purchase order encumbers funds until actual payment is made. The purchase order identifies the selected vendor, the services or supplies to be purchased, and the terms and conditions (price, delivery date, and payment schedule) of the purchase.

The purchase order should be complete as to the quantity, unit, description, price (including sales tax, shipping, handling, and other related costs), and account number. After required department approvals have been obtained on the requisition, the originating department shall forward the completed requisition, including all required bid documentation, to the Purchasing Official. Bid documents shall include the actual request for proposals or request for quotes, all proposals submitted and/or the applicable contract form. The complete purchase

PURCHASING POLICY
order/requisition and bid packet shall be sent to the Purchasing Official who will review for completeness. Upon approval from Finance, the Purchasing Official will return the purchase order to the ordering department, who then retains a copy.

The ordering department will inform the vendor that the purchase order number is required to be on all invoice(s) and packing lists.

When the goods and the vendor's invoice are received, the ordering department is required to date stamp the invoice and prepare a Demand For Payment. If only one payment is to be made to the vendor, the ordering department stamps the invoice, attaches copies of all receiving documents and forwards all to Accounts Payable.

If a purchase order has been partially filled, the ordering department may approve and process a partial payment by supplying the invoice and copies of receiving documents to Accounts Payable. The ordering department shall maintain all records of partial payment requests to ensure that the purchase order limit is not exceeded. Final payments are processed by submitting a final invoice and supporting receiving documents to Accounts Payable.

13.3. Equipment Purchases
In accordance with Capital Asset Reporting, single items valued at greater than $10,000 (buildings, machinery, equipment, office furniture, and vehicles) shall be reported as a capital asset acquisition.

14. CRITICAL SITUATION PROCUREMENT
A "critical situation" is defined as a sudden, unexpected occurrence or set of circumstances demanding action in order to maintain essential or critical services and/or protect public health and immediate safety. A "critical purchase" results when a situation arises in which compliance with normal procurement procedures is impracticable or contrary to the public interest.

14.1 Critical Situation During Regular Business Hours
If a critical situation occurs during regular business hours and the department has an immediate need to procure goods and/or services in order to address such critical situation, the following guidelines shall apply:
• Department shall contact the Purchasing Official, or designee, regarding the urgent purchase order request. The Department shall request a Purchase Requisition and include justification. If the purchase exceeds $25,000, City Manager, or designee, approval is required.
• If there is insufficient time to submit a Purchase Requisition, the Department may submit a written justification of the critical situation along with a vendor quote to the City Manager, or designee, for pre-approval to proceed with the immediate purchase. If pre-approval is granted, the Department must submit the Purchase Requisition, including written justification, vendor quote and pre-approval immediately thereafter, so that a Purchase Order may be issued.
• Any critical situation purchase shall not exceed the City Manager's authorization.

PURCHASING POLICY

14.2 Critical Situation During Non-Regular Business Hours If a critical situation occurs during non-regular business hours (Fridays, weekends, holidays, etc.) and the department has an immediate need to procure goods and/or services in order to address such critical situation, the following guidelines shall apply:
• Departments may take immediate measures to purchase the items or services required without bidding, if circumstances dictate or when availability is limited. The urgent purchase must be approved by the Department Head, or designee.
• Departments shall maintain all documentation, including justification, related to the critical situation in the event of an audit.
• The Department Head, or designee, is required to report the transaction to the City Manager, or designee, and Purchasing Official, or designee, on the next regular business day.
• No later than the following business day, the Department must submit the Purchase Requisition, including written justification, so that a Purchase Order may be issued. City Manager, or designee, approval is required for any urgent procurement, regardless of cost.
• Any critical situation purchase shall not exceed the City Manager's authorization.

����°F °p`q� CITFUP LAND
.�, �. ]��/�: J/L//1 y �/'� "The City of Gracious Living" c�lrFOR,i, �Z v�/ �`C`/ oid
DATE: September 8,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:STEPHEN PARKER,ASSISTANT CITY MANAGER

STACI SULLIVAN,FINANCE MANAGER
SUBJECT: CONSIDER APPROVAL OF JULY WARRANT AND PAYROLL REGISTERS RECOMMENDED ACTION:

It is recommended that the City Council approve July warrant registers totaling$20,402,745.44(check numbers 53518 -53939 and direct disbursements)and payroll registers totaling$2,099,581.22(check numbers 164354— 164375 and electronic fund transfers 56263—56846).

GOAL STATEMENT
The proposed action supports the City's goal of managing the City's resources in a fiscally responsible and transparent manner.

BACKGROUND
The City Council is presented with the financial disbursements for the purchase of materials,supplies,services,capital projects,and payroll warrants issued in the prior month. This process provides the City Council with the opportunity to review the monthly expenses of the city.

ISSUES AND ANALYSIS
In accordance with Government Code 37208,the Finance Manager hereby certifies that the attached warrant registers, direct disbursements and payroll registers have been found to conform to the approved budget and have been paid.

These demands are submitted to the City Council for review and approval.

ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act(CEQA). Section 15378 of the CEQA Guidelines defines a project subject to CEQA. The proposed action is not included within the definition of a"project" and thus is exempt.

FISCAL IMPACTS
Funds are available for the payment of the warrant registers,direct disbursements and payroll registers in accordance with the Fiscal Year 2025-26 operating budget.

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

64OF trpCg2 City of Upland
°711. ° Accounts Payable Check Reconciliation Register
1al r ;Vt
SP 07/01/2025-07/31/2025
CHECK# CHECK DATE CHECK TYPE VENDOR# VENDOR NAME CHECK AMOUNT 53518 07/02/2025 PRINTED 2055 10-8 TACTICAL 11,911.32 53519 07/02/2025 PRINTED 207 ADLERHORST INTERNATIONAL LLC 194.96 53520 07/02/2025 PRINTED 1937 DIANA L FRIELING 2,003.00 53521 07/02/2025 PRINTED 12564 ALL CITY MANAGEMENT SERVICES INC 8,671.20 53522 07/02/2025 PRINTED 1313 ALLIED UNIVERSAL SECURITY SERVICES 22,661.65 53523 07/02/2025 PRINTED 119831 AXON ENTERPRISE,INC 89,328.87 53524 07/02/2025 PRINTED 119661 BEST BEST&KRIEGER LLP 44,544.44 53525 07/02/2025 PRINTED 1769 BIO-TOX LABORATORIES 2,843.00 53526 07/02/2025 PRINTED 195 CALIFORNIA NEWSPAPERS PARTNERSHIP 1,017.20 53527 07/02/2025 PRINTED 177 CONSOLIDATED ELECTRICAL DISTRIBUTORS,INC 8,889.38 53528 07/02/2025 PRINTED 1812 CH DIAGNOSTIC&CONSULTING SERVICE,INC 450.00 53529 07/02/2025 PRINTED 118781 CARD INTEGRATORS CORPORATION 3,596.45 53530 07/02/2025 PRINTED 1755 CIVICA LAW GROUP,APC 16,888.97 53531 07/02/2025 PRINTED 883 COMCATE SOFTWARE INC 16,217.85 53532 07/02/2025 PRINTED 14251 COMPRISE TECHNOLOGIES INC 1,755.00 53533 07/02/2025 PRINTED 2123 MONICA COX 291.58 53534 07/02/2025 PRINTED 97141 EUROFINS EATON ANALYTICAL INC 31,251.00 53535 07/02/2025 PRINTED 10485 EXPERIAN 77.96 53536 07/02/2025 PRINTED 1621 FULL TRAFFIC MAINTENANCE,INC 4,200.00 53537 07/02/2025 PRINTED 290 GRAINGER 2,210.75 53538 07/02/2025 PRINTED 1941 HASA INC 1,737.54 53539 07/02/2025 PRINTED 1860 HUBBELL LENOIR CITY 74,709.63 53540 07/02/2025 PRINTED 3430 INLAND EMPIRE STAGES,LTD 2,308.50 53541 07/02/2025 PRINTED 153 INLAND EMPIRE UTILITIES AGENCY 986.40 53542 07/02/2025 PRINTED 106951 INTEGRATED TECHNOLOGY 1,149.58 53543 07/02/2025 PRINTED 284 J G BAUTISTA CONSULTING 11,475.00 53544 07/02/2025 PRINTED 772 KIDS SPORTS NEWS NETWORK 3,000.00 53545 07/02/2025 PRINTED 15595 L D M ASSOCIATES INC 25,560.00 53546 07/02/2025 PRINTED 91491 LIBRARY SYSTEMS&SERVICES LLC 10,771.65 53547 07/02/2025 PRINTED 2050 LIFE SAVING CERTIFIED LLC 3,900.00 53548 07/02/2025 PRINTED 1818 LIGHTHOUSE HEALTH AND WELLNESS,PBC 7,500.00 53549 07/02/2025 PRINTED 16385 MAIN STREET SIGNS 97.82 53550 07/02/2025 PRINTED 679 MCCANN,NICHOLAS 2,000.00 53551 07/02/2025 PRINTED 680 MCCULLOUGH,ANDREW 46.00 53552 07/02/2025 PRINTED 238 MOUNTAIN VIEW CHEVROLET,INC 124.13 53553 07/02/2025 PRINTED 1162 NETFILE,INC 7,100.00 53554 07/02/2025 PRINTED 788 0 F WOLFINBARGER INC 426.30 53555 07/02/2025 PRINTED 42771 OCCU-MED LTD 5,135.50 53556 07/02/2025 PRINTED 30971 OCCUPATIONAL HEALTH CENTERS 1,262.00 53557 07/02/2025 PRINTED 1035 OTTER TRAINING AND CONSULTING SERVICES 800.00 53558 07/02/2025 PRINTED 2101 PALADIN DRONES INC 335,800.00 53559 07/02/2025 PRINTED 1625 PARTIES UNLIMITED 704.00 53560 07/02/2025 PRINTED 14051 PRO FORCE LAW ENFORCEMENT 4,696.96 53561 07/02/2025 PRINTED 2108 PRYME INFIL 5,600.00 53562 07/02/2025 PRINTED 909 PSYCHOLOGICAL CONSULTING ASSOCIATES INC 520.00 53563 07/02/2025 PRINTED 2070 RAFTELIS FINANCIAL CONSULTANTS,INC 4,591.25 53564 07/02/2025 PRINTED 1864 REAL GONE PEST CONTROL 520.00 53565 07/02/2025 PRINTED 612 RIDE ON POWERSPORTS,INC 682.45

Date Prep 6/67/200E520

CHECK# CHECK DATE CHECK TYPE VENDOR# VENDOR NAME CHECK AMOUNT 53566 07/02/2025 PRINTED 99181 ROBERT HALF 15,605.00 53567 07/02/2025 PRINTED 1106 SPORT PINS INTERNATIONAL,INC 1,045.18 53568 07/02/2025 PRINTED 1608 STAFFING NETWORK HOLDINGS,LLC 6,941.34 53569 07/02/2025 PRINTED 16607 STAPLES BUSINESS ADVANTAGE 39.62 53570 07/02/2025 PRINTED 417 E&S TOWING ENTERPRISES,INC 2,700.00 53571 07/02/2025 PRINTED 120841 STUMP FENCE CO 450.00 53572 07/02/2025 PRINTED 4463 THE COUNSELING TEAM INTERNATIONAL 4,818.75 53573 07/02/2025 PRINTED 2119 THE FUN COMPANY 11,750.00 53574 07/02/2025 PRINTED 1623 TRANSNATION TRANSLATIONS,INC 105.00 53575 07/02/2025 PRINTED 9321 TSENG,JIM 1,296.00 53576 07/02/2025 PRINTED 297 WILLIAMS,MARCI 46.00 53577 07/09/2025 PRINTED 1380 ADVANTEC CONSULTING ENGINEERS,INC 9,093.36 53578 07/09/2025 PRINTED 15750 AFLAC PREMIUM HOLDING 730.20 53579 07/09/2025 PRINTED 2129 ALKEMIST LABS 525.00 53580 07/09/2025 PRINTED 39171 ALL AMERICAN ASPHALT 11,971.61 53581 07/09/2025 PRINTED 1403 ALLEN JR.,JOHN DAVID 566.40 53582 07/09/2025 PRINTED 1396 ALVAREZ,MARIA ELENA 1,080.00 53583 07/09/2025 PRINTED 1291 AMTECH ELEVATOR SERVICES 526.88 53584 07/09/2025 PRINTED 1729 ANTHESIS SERVICES 58.09 53585 07/09/2025 PRINTED 1328 ARCOR ROOTER CORP 2,500.00 53586 07/09/2025 PRINTED 1522 JASON ATILANO 413.00 53587 07/09/2025 PRINTED 1348 BAST,KAY 660.00 53588 07/09/2025 PRINTED 2007 NATHANAEL D NEIDHART 890.00 53589 07/09/2025 PRINTED 1503 BROWN AND CALDWELL 10,056.96 53590 07/09/2025 PRINTED 195 CALIFORNIA NEWSPAPERS PARTNERSHIP 1,259.77 53591 07/09/2025 PRINTED 1600 CDL BASIC TRAINING LLC 150.00 53592 07/09/2025 PRINTED 82791 CHEM PRO LLC 333.00 53593 07/09/2025 PRINTED 448 CINTAS CORPORATION 3,274.83 53594 07/09/2025 PRINTED 1962 ELIZABETH DALEY 15,488.00 53595 07/09/2025 PRINTED 1153 DENCO LIEN SALES,INC 940.00 53596 07/09/2025 PRINTED 124 DEPARTMENT OF JUSTICE 964.00 53597 07/09/2025 PRINTED 2132 DIRTCOM INC 4,993.14 53598 07/09/2025 PRINTED 40011 DIVINCENZO,ERIC 291.86 53599 07/09/2025 PRINTED 82651 ECONOLITE SYSTEMS,INC 20,666.15 53600 07/09/2025 PRINTED 73401 ERNIE'S DISCOUNT ROOTER 190.00 53601 07/09/2025 PRINTED 1562 EVCO CLEANING SUPPLIES LLC 717.41 53602 07/09/2025 PRINTED 1820 F.M.THOMAS AIR CONDITIONING,INC 138,385.74 53603 07/09/2025 PRINTED 2039 FIRST TRADE LLC,DBA YMC 42,892.50 53604 07/09/2025 PRINTED 78 FRONTIER 164.44 53605 07/09/2025 PRINTED 78 FRONTIER 164.86 53606 07/09/2025 PRINTED 78 FRONTIER 645.00 53607 07/09/2025 PRINTED 78 FRONTIER 645.00 53608 07/09/2025 PRINTED 673 GARCIA,GABRIEL 539.80 53609 07/09/2025 PRINTED 16410 GEOGRAPHICS 1,743.40 53610 07/09/2025 PRINTED 111251 GNA BROOK FIRE PROTECTION INC 7,702.30 53611 07/09/2025 PRINTED 290 GRAINGER 1,035.73 53612 07/09/2025 PRINTED 104371 GYMBOREE UPLAND 115.50 53613 07/09/2025 PRINTED 1212 HARDY&HARPER, INC 34,249.50 53614 07/09/2025 PRINTED 1787 VANESSA ANN HIDALGO 324.00 53615 07/09/2025 PRINTED 329 HOLLIDAY ROCK CO INC 3,789.52 53616 07/09/2025 PRINTED 629 HONEYCOTT,INC 140.00 53617 07/09/2025 PRINTED 1333 HR GREEN PACIFIC 5,247.25 53618 07/09/2025 PRINTED 2074 I CREATE PROFESSIONALS CONSULTING 450.00

Date PrepRete/GEMZ20

CHECK# CHECK DATE CHECK TYPE VENDOR# VENDOR NAME CHECK AMOUNT 53619 07/09/2025 PRINTED 4137 INLAND FAIR HOUSING MEDIATION BOARD 2,851.56 53620 07/09/2025 PRINTED 114501 INTERWEST CONSULTING GROUP 19,217.64 53621 07/09/2025 PRINTED 59251 1&S STRIPING 14,141.66 53622 07/09/2025 PRINTED 1357 JACKS KEY SERVICE 991.68 53623 07/09/2025 PRINTED 119171 KIEL,SYLVIA 293.96 53624 07/09/2025 PRINTED 15595 L D M ASSOCIATES INC 21,090.00 53625 07/09/2025 PRINTED 102 LIGHTING INSTYLE 65.24 53626 07/09/2025 PRINTED 1845 LWP CLAIMS SOLUTIONS INC 20,106.51 53627 07/09/2025 PRINTED 1123 HYATT LEGAL PLANS,INC 735.00 53628 07/09/2025 PRINTED 1655 MICHAEL BAKER INTERNATIONAL INC 10,010.00 53629 07/09/2025 PRINTED 473 MUNICIPAL MAINTENANCE EQUIPMENT INC 5,137.00 53630 07/09/2025 PRINTED 1834 DEBORAH NAKATANI 720.00 53631 07/09/2025 PRINTED 30971 OCCUPATIONAL HEALTH CENTERS 174.00 53632 07/09/2025 PRINTED 33021 PELLITTERI,CHRISTOPHER 203.00 53633 07/09/2025 PRINTED 2021 PROTERRA BUILDERS INC 19,491.89 53634 07/09/2025 PRINTED 1209 RED WING BUSINESS ADVANTAGE ACCOUNT 600.00 53635 07/09/2025 PRINTED 1970 SHARP BUSINESS SYSTEMS 5,243.04 53636 07/09/2025 PRINTED 131121 SHRED-IT USA JV LLC 259.64 53637 07/09/2025 PRINTED 507 SERVIAM BY WRIGHT LLP 5,567.70 53638 07/09/2025 PRINTED 43011 SMITH-EMERY LABORATORIES 432.60 53639 07/09/2025 PRINTED 2127 ANTHONY SOLIS 97.86 53640 07/09/2025 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS,LLC 235.60 53641 07/09/2025 PRINTED 16607 STAPLES BUSINESS ADVANTAGE 2,525.06 53642 07/09/2025 PRINTED 935 TERMINIX INTERNATIONAL 183.00 53643 07/09/2025 PRINTED 4463 THE COUNSELING TEAM INTERNATIONAL 2,000.00 53644 07/09/2025 PRINTED 11583 THOMPSON PLUMBING SUPPLY 61.62 53645 07/09/2025 PRINTED 690 VALENCIA,JOSE 205.00 53646 07/09/2025 PRINTED 112201 WAUSAU TILE CO 5,297.17 53647 07/09/2025 PRINTED 1725 WEST COAST ARBORISTS INC 15,280.00 53648 07/09/2025 PRINTED 14050 WILLDAN FINANCIAL SERVICES 906.00 53649 07/09/2025 PRINTED 999999 MERCEDES CORTES 50.00 53650 07/09/2025 PRINTED 2095 PHT ENTERTAINMENT,INC 3,500.00 53651 07/09/2025 PRINTED 3221 PYRO SPECTACULAR INC 24,000.00 53652 07/09/2025 PRINTED 2096 MICHAEL R HEIL 1,600.00 53653 07/16/2025 PRINTED 1681 10-8 RETROFIT INC 217.19 53654 07/16/2025 PRINTED 207 ADLERHORST INTERNATIONAL LLC 100.81 53655 07/16/2025 PRINTED 3 AIRGAS USA LLC 12.70 53656 07/16/2025 PRINTED 4754 ALTEC INDUSTRIES INC 7,735.83 53657 07/16/2025 PRINTED 1243 AMERICAN GLOBAL SECURITY, INC 12,018.99 53658 07/16/2025 PRINTED 1678 JOHN P ANDREWS 100.00 53659 07/16/2025 PRINTED 131971 ANNEALTA GROUP 20,000.00 53660 07/16/2025 PRINTED 289 ARROW TRAILER SUPPLIES INC 36.03 53661 07/16/2025 PRINTED 308 ASPINALL,ROBIN JEAN 100.00 53662 07/16/2025 PRINTED 1522 JASON ATILANO 150.30 53663 07/16/2025 PRINTED 6683 ATMAA INC 1,040.00 53664 07/16/2025 PRINTED 715 BACKFLOW PREVENTION DEVICE INSPECTIONS,INC 851.00 53665 07/16/2025 PRINTED 862 BADGER METER INC 4,641.66 53666 07/16/2025 PRINTED 1734 BATTERY WORX INC 1,512.80 53667 07/16/2025 PRINTED 1007 CALDWELL,CHRISTINE 100.00 53668 07/16/2025 PRINTED 195 CALIFORNIA NEWSPAPERS PARTNERSHIP 2,175.35 53669 07/16/2025 PRINTED 1869 CALIFORNIA INTERGOVERNMENTAL RISK AUTHORITY(CIRA) 20,106.51 53670 07/16/2025 PRINTED 366 CRAFCO INC 509.12 53671 07/16/2025 PRINTED 129871 CROWN TOYOTA 715.26

Date PrepRete/g9 E2O

CHECK# CHECK DATE CHECK TYPE VENDOR# VENDOR NAME CHECK AMOUNT 53672 07/16/2025 PRINTED 1863 DAVID L BORGER 100.00 53673 07/16/2025 PRINTED 1002 DUNN-EDWARDS 38.73 53674 07/16/2025 PRINTED 10485 EXPERIAN 75.00 53675 07/16/2025 PRINTED 1587 EXPRESS BRAKE SUPPLY&DISTRIBUTORS INC 715.74 53676 07/16/2025 PRINTED 4456 FEDERAL EXPRESS 10.87 53677 07/16/2025 PRINTED 1541 FERGUSON WATERWORKS 16,593.50 53678 07/16/2025 PRINTED 96251 FORD OF UPLAND 275.09 53679 07/16/2025 PRINTED 932 GANAHL LUMBER CO. 226.74 53680 07/16/2025 PRINTED 58311 GHA TECHNOLOGIES INC 100.36 53681 07/16/2025 PRINTED 111251 GNA BROOK FIRE PROTECTION INC 6,898.24 53682 07/16/2025 PRINTED 1714 GENUINE PARTS COMPANY 1,725.74 53683 07/16/2025 PRINTED 290 GRAINGER 3,360.28 53684 07/16/2025 PRINTED 2049 GREEN'S AUTO TECH 3,331.92 53685 07/16/2025 PRINTED 2051 H L HITCHCOCK CONSTRUCTION INC 245,979.70 53686 07/16/2025 PRINTED 1941 HASA INC 1,496.86 53687 07/16/2025 PRINTED 147 HERC RENTALS INC 1,108.82 53688 07/16/2025 PRINTED 329 HOLLIDAY ROCK CO INC 6,268.22 53689 07/16/2025 PRINTED 629 HONEYCOTT,INC 280.00 53690 07/16/2025 PRINTED 4495 HOSE-MAN INC 1,156.06 53691 07/16/2025 PRINTED 1723 HUNTINGTON HARDWARE CO.INC 618.82 53692 07/16/2025 PRINTED 2121 HYDROCORP,LLC 4,249.50 53693 07/16/2025 PRINTED 2074 I CREATE PROFESSIONALS CONSULTING 18,450.00 53694 07/16/2025 PRINTED 16340 INFOSEND INC 19,994.34 53695 07/16/2025 PRINTED 36271 INLAND EMPIRE PRINTING 175.09 53696 07/16/2025 PRINTED 153 INLAND EMPIRE UTILITIES AGENCY 25,515.69 53697 07/16/2025 PRINTED 2084 IPS DIRECT 11,251.14 53698 07/16/2025 PRINTED 2135 1&M LEYVA ENTERPRISES,INC 9,876.53 53699 07/16/2025 PRINTED 63221 J C I JONES CHEMICALS INC 5,193.90 53700 07/16/2025 PRINTED 545 JEFF JENKINS SERVICE TECHNICIAN 1,252.68 53701 07/16/2025 PRINTED 1269 JOHNSON,JEFFREY 100.00 53702 07/16/2025 PRINTED 841 JOHNSTONE SUPPLY OF UPLAND 110.89 53703 07/16/2025 PRINTED 79821 K S M ELECTRIC 7,262.79 53704 07/16/2025 PRINTED 772 KIDS SPORTS NEWS NETWORK 3,000.00 53705 07/16/2025 PRINTED 1732 GREGORY KILEY 3,900.00 53706 07/16/2025 PRINTED 1441 KNIGHT CLAREMONT INC 5,212.75 53707 07/16/2025 PRINTED 178 KOPPL PIPELINE SERVICE 8,550.00 53708 07/16/2025 PRINTED 2038 LA VERNE POWER EQUIPMENT,INC 1,191.40 53709 07/16/2025 PRINTED 3020 LAW ENFORCEMENT MEDICAL SVCS 3,465.00 53710 07/16/2025 PRINTED 1285 LENCO INDUSTRIES,INC 3,917.94 53711 07/16/2025 PRINTED 102 LIGHTING INSTYLE 1,295.55 53712 07/16/2025 PRINTED 122601 LOWE'S 3,859.38 53713 07/16/2025 PRINTED 2023 LUMEN TECHNOLOGIES COMPANY 1,455.86 53714 07/16/2025 PRINTED 16385 MAIN STREET SIGNS 4,932.63 53715 07/16/2025 PRINTED 1427 MARIPOSA LANDSCAPES INC 9,985.77 53716 07/16/2025 PRINTED 1096 MCFADDEN-DALE INDUSTRIAL HARDWARE,LLC 1,221.27 53717 07/16/2025 PRINTED 238 MOUNTAIN VIEW CHEVROLET,INC 266.74 53718 07/16/2025 PRINTED 117121 NUCKLES OIL COMPANY INC 48,892.79 53719 07/16/2025 PRINTED 788 0 F WOLFINBARGER INC 304.50 53720 07/16/2025 PRINTED 6625 P F SERVICES INC 380.00 53721 07/16/2025 PRINTED 4509 PARKHOUSE TIRE INC 804.37 53722 07/16/2025 PRINTED 16032 PLUMBERS DEPOT INC 9,589.76 53723 07/16/2025 PRINTED 1731 R E S ENVIRONMENTAL INC 1,700.00 53724 07/16/2025 PRINTED 1864 REAL GONE PEST CONTROL 800.00

Date PrepReteR Y E520

CHECK# CHECK DATE CHECK TYPE VENDOR# VENDOR NAME CHECK AMOUNT 53725 07/16/2025 PRINTED 99181 ROBERT HALF 1,852.50 53726 07/16/2025 PRINTED 67381 ROUTE 66 CAR WASH INC 2,220.00 53727 07/16/2025 PRINTED 3662 SAFETY-KLEEN SYSTEMS,INC 222.07 53728 07/16/2025 PRINTED 1970 SHARP BUSINESS SYSTEMS 5,243.04 53729 07/16/2025 PRINTED 1947 SHOETERIA INC 200.00 53730 07/16/2025 PRINTED 18062 SOFFA ELECTRIC INC 2,979.70 53731 07/16/2025 PRINTED 99141 SONSRAY MACHINERY LLC 4,024.52 53732 07/16/2025 PRINTED 1608 STAFFING NETWORK HOLDINGS,LLC 8,450.97 53733 07/16/2025 PRINTED 16607 STAPLES BUSINESS ADVANTAGE 1,115.20 53734 07/16/2025 PRINTED 26 STATE CONTROLLER 150.00 53735 07/16/2025 PRINTED 1439 STATON,BRIAN 100.00 53736 07/16/2025 PRINTED 162 SUNBELT RENTALS INC 2,031.80 53737 07/16/2025 PRINTED 11583 THOMPSON PLUMBING SUPPLY 9,530.77 53738 07/16/2025 PRINTED 1296 TRANSTECH ENGINEERS,INC 1,683.00 53739 07/16/2025 PRINTED 3557 UNDERGROUND SERVICE ALERT 637.44 53740 07/16/2025 PRINTED 990 VEOLIA NORTH AMERICA,INC 134.19 53741 07/16/2025 PRINTED 725 VIDO SAMARZICH,INC 31,460.00 53742 07/16/2025 PRINTED 1653 MARIA E WALWORTH 375.00 53743 07/16/2025 PRINTED 392 WAXIE SANITARY SUPPLY 421.68 53744 07/16/2025 PRINTED 2137 WESTERLY METER SERVICE CO,LLC 9,135.00 53745 07/16/2025 PRINTED 1005 WESTERN ALLIED CORP 5,638.72 53746 07/16/2025 PRINTED 999999 MATTHEW J.HIBBARD 381.00 53747 07/16/2025 PRINTED 999999 MESA PROPERTIES 100.00 53748 07/16/2025 PRINTED 999999 REBECCA ALCANTAR 1,000.00 53749 07/23/2025 PRINTED 1961 A PLUS VIEW LLC 225.00 53750 07/23/2025 PRINTED 1671 ABOVE THE CROWD PRODUCTIONS,LLC 15,974.75 53751 07/23/2025 PRINTED 2031 ADAMERICA LLC 3,153.14 53752 07/23/2025 PRINTED 6109 AMERICAN HERITAGE LIFE INS CO 186.18 53753 07/23/2025 PRINTED 131971 ANNEALTA GROUP 11,200.00 53754 07/23/2025 PRINTED 1831 KAROL BALA 3,500.00 53755 07/23/2025 PRINTED 6683 ATMAA INC 1,400.00 53756 07/23/2025 PRINTED 388 BACKFLOW SOLUTIONS,INC 495.00 53757 07/23/2025 PRINTED 2094 DIANA GRACE BENNETT 3,250.00 53758 07/23/2025 PRINTED 119661 BEST BEST&KRIEGER LLP 24,165.20 53759 07/23/2025 PRINTED 1769 BIO-TOX LABORATORIES 2,291.00 53760 07/23/2025 PRINTED 2120 BRIDGEMORE CONSULTING INC 2,500.00 53761 07/23/2025 PRINTED 819 BRINKS,INC 6.82 53762 07/23/2025 PRINTED 112 C P CONSTRUCTION CO 8,750.00 53763 07/23/2025 PRINTED 1726 CALIFORNIA DEPARTMENT OF TECHNOLOGY 197,531.33 53764 07/23/2025 PRINTED 93561 CALIFORNIA POLICE CHIEFS ASSOC 2,140.00 53765 07/23/2025 PRINTED 1951 CANTEEN REFRESHMENTS 1,382.69 53766 07/23/2025 PRINTED 1479 MAP COMMUNICATIONS INC 239.80 53767 07/23/2025 PRINTED 1624 CHARLES E HINCHCLIFFE 4,500.00 53768 07/23/2025 PRINTED 448 CINTAS CORPORATION 3,294.38 53769 07/23/2025 PRINTED 1869 CALIFORNIA INTERGOVERNMENTAL RISK AUTHORITY(CIRA) 44,964.41 53770 07/23/2025 PRINTED 163 CLINICAL LABORATORY OF SAN BERNARDINO,INC 339.00 53771 07/23/2025 PRINTED 1799 COMCAST CABLE COMMUNICATIONS MANAGEMENT LLC 726.55 53772 07/23/2025 PRINTED 45421 COSTAR REALTY INFORMATION GROUP INC 761.08 53773 07/23/2025 PRINTED 2141 COUNTRY CLUB TERRACE 2,907.94 53774 07/23/2025 PRINTED 1962 ELIZABETH DALEY 12,672.00 53775 07/23/2025 PRINTED 1153 DENCO LIEN SALES,INC 165.00 53776 07/23/2025 PRINTED 1570 DIRECTV ENTERTAINMENT HOLDINGS LLC 205.23 53777 07/23/2025 PRINTED 1297 EAGLE AERIAL SOLUTIONS 42,390.00

Date Prep e/71120 520

CHECK# CHECK DATE CHECK TYPE VENDOR# VENDOR NAME CHECK AMOUNT 53778 07/23/2025 PRINTED 785 EMERSON LLLP 2,398.00 53779 07/23/2025 PRINTED 1587 EXPRESS BRAKE SUPPLY&DISTRIBUTORS INC 3,324.76 53780 07/23/2025 PRINTED 4456 FEDERAL EXPRESS 83.05 53781 07/23/2025 PRINTED 78 FRONTIER 43.19 53782 07/23/2025 PRINTED 78 FRONTIER 2,236.11 53783 07/23/2025 PRINTED 78 FRONTIER 816.27 53784 07/23/2025 PRINTED 78 FRONTIER 1,220.00 53785 07/23/2025 PRINTED 78 FRONTIER 374.85 53786 07/23/2025 PRINTED 78 FRONTIER 1,516.57 53787 07/23/2025 PRINTED 78 FRONTIER 139.16 53788 07/23/2025 PRINTED 78 FRONTIER 164.44 53789 07/23/2025 PRINTED 78 FRONTIER 164.28 53790 07/23/2025 PRINTED 78 FRONTIER 79.92 53791 07/23/2025 PRINTED 78 FRONTIER 1,147.14 53792 07/23/2025 PRINTED 1721 GARAGE AUTO PAINT&BODY 34,448.88 53793 07/23/2025 PRINTED 290 GRAINGER 1,789.60 53794 07/23/2025 PRINTED 775 GRANICUS,LLC 17,104.81 53795 07/23/2025 PRINTED 1938 GUARANTEED JANITORIAL SERVICE,INC. 15,259.80 53796 07/23/2025 PRINTED 1941 HASA INC 2,924.47 53797 07/23/2025 PRINTED 1345 JULIE HERNANDEZ 5,995.00 53798 07/23/2025 PRINTED 15090 HOLLIDAY TRUCKING INC 5,363.49 53799 07/23/2025 PRINTED 4495 HOSE-MAN INC 2,775.95 53800 07/23/2025 PRINTED 1333 HR GREEN PACIFIC 4,637.75 53801 07/23/2025 PRINTED 153 INLAND EMPIRE UTILITIES AGENCY 39,579.66 53802 07/23/2025 PRINTED 106951 INTEGRATED TECHNOLOGY 1,351.35 53803 07/23/2025 PRINTED 1357 JACKS KEY SERVICE 550.33 53804 07/23/2025 PRINTED 1942 KIMBALL MIDWEST 1,044.96 53805 07/23/2025 PRINTED 1810 CHRISTOPHER KIVETT 785.60 53806 07/23/2025 PRINTED 1802 KTUA 4,604.85 53807 07/23/2025 PRINTED 122601 LOWE'S 26,638.10 53808 07/23/2025 PRINTED 2023 LUMEN TECHNOLOGIES COMPANY 1,460.12 53809 07/23/2025 PRINTED 21341 MATT CHLOR INC 6,015.84 53810 07/23/2025 PRINTED 1694 MILLER MENDEL,INC 51.92 53811 07/23/2025 PRINTED 1724 VETERINARY PET INSURANCE COMPANY 435.07 53812 07/23/2025 PRINTED 83491 NOBEL SYSTEMS 3,840.00 53813 07/23/2025 PRINTED 1957 NOELANI'S HALAU 0 HULA MO'OLELO A NON-PROFIT 375.00 53814 07/23/2025 PRINTED 1740 O-REILLY AUTO ENTERPRISES,LLC 56.97 53815 07/23/2025 PRINTED 42771 OCCU-MED LTD 2,704.00 53816 07/23/2025 PRINTED 1625 PARTIES UNLIMITED 88.00 53817 07/23/2025 PRINTED 1676 POWER TRIP RENTALS 4,265.37 53818 07/23/2025 PRINTED 16823 PRE PAID LEGAL SVC,INC 173.40 53819 07/23/2025 PRINTED 334 PULL UP A CHAIR EVENT RENTALS 9,763.10 53820 07/23/2025 PRINTED 1731 R E S ENVIRONMENTAL INC 1,700.00 53821 07/23/2025 PRINTED 1864 REAL GONE PEST CONTROL 560.00 53822 07/23/2025 PRINTED 2092 REDNECK RODEO 4,000.00 53823 07/23/2025 PRINTED 1528 RISE INTERPRETING,INC 760.00 53824 07/23/2025 PRINTED 2139 JEFFREY R ROSS 300.00 53825 07/23/2025 PRINTED 90591 S&J SUPPLY CO INC 71,681.02 53826 07/23/2025 PRINTED 601 SAN ANTONIO WATER CO 337,374.96 53827 07/23/2025 PRINTED 11581 SAN BERNARDINO COUNTY 14,215.09 53828 07/23/2025 PRINTED 95861 SCHEU FAMILY YMCA OF UPLAND 2,000.00 53829 07/23/2025 PRINTED 1970 SHARP BUSINESS SYSTEMS 7,001.77 53830 07/23/2025 PRINTED 131121 SHRED-IT USA JV LLC 2,248.19

Date PrepRete 7Z E20

CHECK# CHECK DATE CHECK TYPE VENDOR# VENDOR NAME CHECK AMOUNT 53831 07/23/2025 PRINTED 1619 SKYLINE SAFETY AND SUPPLY 1,938.42 53832 07/23/2025 PRINTED 2076 SOUTHERN TIRE MART LLC 2,495.75 53833 07/23/2025 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS,LLC 669.00 53834 07/23/2025 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS,LLC 222.48 53835 07/23/2025 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS,LLC 152.00 53836 07/23/2025 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS,LLC 1,067.80 53837 07/23/2025 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS,LLC 134.98 53838 07/23/2025 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS,LLC 670.70 53839 07/23/2025 PRINTED 16607 STAPLES BUSINESS ADVANTAGE 961.57 53840 07/23/2025 PRINTED 11583 THOMPSON PLUMBING SUPPLY 337.43 53841 07/23/2025 PRINTED 1861 THREATER,INC 8,820.00 53842 07/23/2025 PRINTED 626 TMP ENTERPRISES,LLC 200.00 53843 07/23/2025 PRINTED 62321 TPX COMMUNICATIONS 2,592.54 53844 07/23/2025 PRINTED 62321 TPX COMMUNICATIONS 925.05 53845 07/23/2025 PRINTED 62321 TPX COMMUNICATIONS 2,593.97 53846 07/23/2025 PRINTED 62321 TPX COMMUNICATIONS 1,443.67 53847 07/23/2025 PRINTED 125411 TYLER TECHNOLOGIES INC 800.00 53848 07/23/2025 PRINTED 63381 UTILITY COST MANAGEMENT LLC 9,504.24 53849 07/23/2025 PRINTED 14735 VERIZON WIRELESS 6,842.21 53850 07/23/2025 PRINTED 14735 VERIZON WIRELESS 142.78 53851 07/23/2025 PRINTED 14735 VERIZON WIRELESS 280.37 53852 07/23/2025 PRINTED 14735 VERIZON WIRELESS 294.00 53853 07/23/2025 PRINTED 14735 VERIZON WIRELESS 1,235.90 53854 07/23/2025 PRINTED 14735 VERIZON WIRELESS 82.72 53855 07/23/2025 PRINTED 14735 VERIZON WIRELESS 20.02 53856 07/23/2025 PRINTED 14735 VERIZON WIRELESS 22,057.58 53857 07/23/2025 PRINTED 14735 VERIZON WIRELESS 694.50 53858 07/23/2025 PRINTED 14735 VERIZON WIRELESS 1,983.14 53859 07/23/2025 PRINTED 14735 VERIZON WIRELESS 40.04 53860 07/23/2025 PRINTED 14735 VERIZON WIRELESS 566.57 53861 07/23/2025 PRINTED 1697 WATERWORKFORCE,INC 11,475.00 53862 07/23/2025 PRINTED 766 WEST END CONSOLIDATED WATER CO 77,222.96 53863 07/23/2025 PRINTED 1325 WILLDAN ENGINEERING 8,160.00 53864 07/23/2025 PRINTED 1946 WIRZ&COMPANY,INC 14,043.48 53865 07/23/2025 PRINTED 999999 KATHLEEN WILLIAMS 1,000.00 53866 07/23/2025 PRINTED 999999 SOLAR PRICE DISCOVERY 393.60 53867 07/30/2025 PRINTED 2031 ADAMERICA LLC 1,962.00 53868 07/30/2025 PRINTED 1380 ADVANTEC CONSULTING ENGINEERS,INC 11,882.24 53869 07/30/2025 PRINTED 1291 AMTECH ELEVATOR SERVICES 1,322.76 53870 07/30/2025 PRINTED 1729 ANTHESIS SERVICES 15,000.00 53871 07/30/2025 PRINTED 1729 ANTHESIS SERVICES 474.61 53872 07/30/2025 PRINTED 1328 ARCOR ROOTER CORP 2,250.00 53873 07/30/2025 PRINTED 6683 ATMAA INC 1,740.00 53874 07/30/2025 PRINTED 1612 AVENU STR IP LLC 7,260.00 53875 07/30/2025 PRINTED 862 BADGER METER INC 4,624.51 53876 07/30/2025 PRINTED 1112 BEGINNERS EDGE SPORTS TRAINING,LLC 1,652.40 53877 07/30/2025 PRINTED 195 CALIFORNIA NEWSPAPERS PARTNERSHIP 1,635.52 53878 07/30/2025 PRINTED 82791 CHEM PRO LLC 333.00 53879 07/30/2025 PRINTED 1846 COLTS LANDSCAPE,INC 4,850.00 53880 07/30/2025 PRINTED 1147 COUNTS UNLIMITED,INC 360.00 53881 07/30/2025 PRINTED 366 CRAFCO INC 687.41 53882 07/30/2025 PRINTED 4696 CUCAMONGA VALLEY WATER DISTRIC 99.26 53883 07/30/2025 PRINTED 1153 DENCO LIEN SALES,INC 935.00

Date PrepReteR E520

CHECK# CHECK DATE CHECK TYPE VENDOR# VENDOR NAME CHECK AMOUNT 53884 07/30/2025 PRINTED 2140 EVANGELINE SPECIALTIES,INC 4,642.75 53885 07/30/2025 PRINTED 1562 EVCO CLEANING SUPPLIES LLC 369.97 53886 07/30/2025 PRINTED 1531 FELICITY USA MANAGEMENT SERVICES LLC 594.00 53887 07/30/2025 PRINTED 1668 FUN EXPRESS,LLC 104.72 53888 07/30/2025 PRINTED 111311 FUN WITH SCIENCE 186.30 53889 07/30/2025 PRINTED 390 GONZALEZ,CATHY 308.10 53890 07/30/2025 PRINTED 28871 GRAFFITI PROTECTIVE COATINGS,INC 14,353.30 53891 07/30/2025 PRINTED 1819 GREEN GIANT LANDSCAPE,INC 9,900.00 53892 07/30/2025 PRINTED 104371 GYMBOREE UPLAND 52.50 53893 07/30/2025 PRINTED 72691 HAAKER EQUIPMENT CO 2,286.25 53894 07/30/2025 PRINTED 329 HOLLIDAY ROCK CO INC 780.12 53895 07/30/2025 PRINTED 629 HONEYCOTT,INC 420.00 53896 07/30/2025 PRINTED 1604 IMS INFRASTRUCTURE MANAGEMENT SERVICES,LP 2,402.00 53897 07/30/2025 PRINTED 3430 INLAND EMPIRE STAGES,LTD 2,001.00 53898 07/30/2025 PRINTED 153 INLAND EMPIRE UTILITIES AGENCY 986.40 53899 07/30/2025 PRINTED 4137 INLAND FAIR HOUSING MEDIATION BOARD 2,601.96 53900 07/30/2025 PRINTED 47821 INLAND VALLEY HOPE PARTNERS 1,636.00 53901 07/30/2025 PRINTED 635 RENTOKIL NORTH AMERICA INC 1,862.94 53902 07/30/2025 PRINTED 841 JOHNSTONE SUPPLY OF UPLAND 4,985.59 53903 07/30/2025 PRINTED 583 KING FENCING INC 2,500.00 53904 07/30/2025 PRINTED 944 KOSMONT COMPANIES 5,862.43 53905 07/30/2025 PRINTED 1609 LANDSCAPE WEST MANAGEMENT SERVICES,INC 920.00 53906 07/30/2025 PRINTED 2146 LAW OFFICES OF FERNANDO D VARGAS 25,000.00 53907 07/30/2025 PRINTED 2146 LAW OFFICES OF FERNANDO D VARGAS 15,000.00 53908 07/30/2025 PRINTED 2148 LAW OFFICES OF TIM D WRIGHT 240,000.00 53909 07/30/2025 PRINTED 102 LIGHTING INSTYLE 203.94 53910 07/30/2025 PRINTED 1054 LITTLE VILLAGE PLAY 14,764.34 53911 07/30/2025 PRINTED 3013 MAYA QUINTERO 485.10 53912 07/30/2025 PRINTED 2147 LOMBARDO LAW FIRM-LAWYERS FOR THE INJURED,INC 100,000.00 53913 07/30/2025 PRINTED 33021 PELLITTERI,CHRISTOPHER 324.80 53914 07/30/2025 PRINTED 2070 RAFTELIS FINANCIAL CONSULTANTS,INC 2,265.00 53915 07/30/2025 PRINTED 2008 RUFF RUFF POOP BAGS 501.67 53916 07/30/2025 PRINTED 3662 SAFETY-KLEEN SYSTEMS,INC 248.36 53917 07/30/2025 PRINTED 210 SALDANA DIAZ,NURYS E. 454.30 53918 07/30/2025 PRINTED 1955 PATRICIA SANDOVAL 26.49 53919 07/30/2025 PRINTED 131121 SHRED-IT USA JV LLC 92.74 53920 07/30/2025 PRINTED 1619 SKYLINE SAFETY AND SUPPLY 753.17 53921 07/30/2025 PRINTED 97854 SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS 11,109.00 53922 07/30/2025 PRINTED 1608 STAFFING NETWORK HOLDINGS,LLC 4,847.40 53923 07/30/2025 PRINTED 16607 STAPLES BUSINESS ADVANTAGE 835.81 53924 07/30/2025 PRINTED 10218 STATE OF CALIFORNIA DMV 2,030.00 53925 07/30/2025 PRINTED 2112 TANYA'S LEBANESE KABAB 14,973.73 53926 07/30/2025 PRINTED 62111 THE BRONSTEIN COMPANY,INC 2,900.00 53927 07/30/2025 PRINTED 11583 THOMPSON PLUMBING SUPPLY 380.90 53928 07/30/2025 PRINTED 1347 TINKERSPACE,INC 158.40 53929 07/30/2025 PRINTED 68821 TOTAL CORPORATE SOLUTIONS 315.00 53930 07/30/2025 PRINTED 2046 UPLAND COLLISION CRAFT,INC. 2,323.85 53931 07/30/2025 PRINTED 2110 UPLAND PIZZA COMPANY INC 14,971.45 53932 07/30/2025 PRINTED 4481 VCA CENTRAL ANIMAL HOSPITAL 79.95 53933 07/30/2025 PRINTED 5193 ZAILO,ROBERT 369.80 53934 07/30/2025 PRINTED 999999 FRANK ESPINOZA 50.00 53935 07/30/2025 PRINTED 999999 JOY CHASE 45.00 53936 07/30/2025 PRINTED 999999 LORRAINE SALAZAR 50.00

Date PrepRetef742 E520

CHECK# CHECK DATE CHECK TYPE VENDOR# VENDOR NAME CHECK AMOUNT 53937 07/30/2025 PRINTED 999999 LORRAINE SMITH 20.00 53938 07/30/2025 PRINTED 999999 ROSA GREEN 500.00 53939 07/30/2025 PRINTED 999999 ZOE SIEGEL 50.00 PRINTED CHECKS(422 COUNT) $ 3,802,551.28
70225000 07/02/2025 MANUAL 32091 SOUTHERN CALIF EDISON CO 33,579.66 70325000 07/03/2025 MANUAL 65181 CALPERS 2,250.00 70725000 07/07/2025 MANUAL 43651 U S BANK NATIONAL ASSN 95,300.72 70925000 07/09/2025 MANUAL 543 SOUTHERN CALIF GAS COMPANY 1,350.54 71025000 07/10/2025 MANUAL 65181 CALPERS 235,335.00 71125000 07/11/2025 MANUAL 1499 EMPOWER TRUST COMPANY,LLC 81,146.44 71125001 07/11/2025 MANUAL 1589 LIVELY INC 3,504.94 71125002 07/11/2025 MANUAL 441 MIDAMERICA ADMIN&RETIREMENT SOLUTIONS,LLC 2,435.45 71125003 07/11/2025 MANUAL 621 KAREN LONG 187.50 71125004 07/11/2025 MANUAL 2041 AFSCME DC 36 990.00 71125005 07/11/2025 MANUAL 737 UPLAND POLICE OFFICERS ASSN 5,124.00 71125006 07/11/2025 MANUAL 125761 CITY EMPLOYEE ASSOCIATES 384.00 71125007 07/11/2025 MANUAL 1597 TRUSTMARK VOLUNTARY BENEFIT ADMINISTRATOR 2,180.56 71125008 07/11/2025 MANUAL 1594 COBRA PROFESSIONALS,INC 2,775.36 71125009 07/11/2025 MANUAL 618 ICMA-RC 1,681.25 71125010 07/11/2025 MANUAL 736 UPLAND POLICE MANAGEMENT ASSN 1,072.00 71625000 07/16/2025 MANUAL 548 U S POSTAL SERVICE 1,980.00 71725000 07/17/2025 MANUAL 5944 BURRTEC WASTE INDUSTRIES 1,854,822.23 71725001 07/17/2025 MANUAL 32091 SOUTHERN CALIF EDISON CO 246,678.47 71825000 07/18/2025 MANUAL 153 INLAND EMPIRE UTILITIES AGENCY 702,291.53 71825001 07/18/2025 MANUAL 65181 CALPERS 244,505.70 71825002 07/18/2025 MANUAL 1845 LWP CLAIMS SOLUTIONS INC 46,507.98 72425000 07/24/2025 MANUAL 5944 BURRTEC WASTE INDUSTRIES 1,443,767.67 72425001 07/24/2025 MANUAL 91491 LIBRARY SYSTEMS&SERVICES LLC 121,301.00 72425002 07/24/2025 MANUAL 754 PUBLIC AGENCY COALITION ENTERPRISE 113,715.73 72425003 07/28/2025 MANUAL 1282 WESTERN ALLIANCE BUSINESS TRUST 85,812.15 72425004 07/24/2025 MANUAL 960 MUNICIPAL DENTAL POOL 28,533.21 72425005 07/24/2025 MANUAL 114711 METROPOLITAN LIFE INSURANCE CO 1,649.73 72425006 07/24/2025 MANUAL 529 KAISER FOUNDATION HEALTH PLAN 164,513.26 72425007 07/24/2025 MANUAL 529 KAISER FOUNDATION HEALTH PLAN 24,254.23 72425008 07/24/2025 MANUAL 529 KAISER FOUNDATION HEALTH PLAN 21,304.83 72425009 07/24/2025 MANUAL 441 MIDAMERICA ADMIN&RETIREMENT SOLUTIONS,LLC 2,282.74 72425010 07/24/2025 MANUAL 621 KAREN LONG 187.50 72425011 07/24/2025 MANUAL 736 UPLAND POLICE MANAGEMENT ASSN 1,072.00 72425012 07/24/2025 MANUAL 2041 AFSCME DC 36 990.00 72425013 07/24/2025 MANUAL 737 UPLAND POLICE OFFICERS ASSN 5,124.00 72425014 07/24/2025 MANUAL 125761 CITY EMPLOYEE ASSOCIATES 396.00 72425015 07/24/2025 MANUAL 1594 COBRA PROFESSIONALS,INC 2,796.20 72425016 07/24/2025 MANUAL 618 ICMA-RC 1,693.75 72425017 07/24/2025 MANUAL 1337 STANDARD INSURANCE COMPANY 3,152.12 72425018 07/24/2025 MANUAL 441 MIDAMERICA ADMIN&RETIREMENT SOLUTIONS,LLC 34,337.44 72425019 07/24/2025 MANUAL 126761 THE LINCOLN NATIONAL LIFE INS 8,486.75 72425020 07/24/2025 MANUAL 2048 CENTER FOR EMPLOYMENT OPPORTUNITES INC 3,500.00 72425021 07/24/2025 MANUAL 760 WATER FACILITIES AUTHORITY 359,770.20 72525000 07/25/2025 MANUAL 1499 EMPOWER TRUST COMPANY,LLC 81,313.42 72525001 07/25/2025 MANUAL 1589 LIVELY INC 3,504.94 72825000 07/28/2025 MANUAL 5012 ICRMA 87,686.73 72925000 07/29/2025 MANUAL 827 CALIFORNIA DEPARTMENT OF TAX AND FEE ADMIN 1,228.00

Date PrepReteRg_0O`620

CHECK# CHECK DATE CHECK TYPE VENDOR# VENDOR NAME CHECK AMOUNT 73125000 07/31/2025 MANUAL 116231 NEOPOST 5,000.00 73125000 07/31/2025 MANUAL 65181 CALPERS 3,750,470.00 73125001 07/31/2025 MANUAL 65181 CALPERS 3,331,743.00 73125002 07/31/2025 MANUAL 65181 CALPERS 3,231,452.00 73125003 07/31/2025 MANUAL 65181 CALPERS 104,119.00 73125004 07/31/2025 MANUAL 65181 CALPERS 29,724.00 MANUAL CHECKS(54 COUNT) $ 16,620,964.93
52910 05/14/2025 PRINTED 1403 ALLEN,JOHN DAVID JR (566.40) 53503 06/25/2025 PRINTED 2127 SOLIS,ANTHONY (97.86) 53626 07/09/2025 PRINTED 1845 LWP CLAIMS SOLUTIONS INC (20,106.51) VOID CHECKS(3 COUNT) $ (20,770.77)
PRINTED CHECKS(422 COUNT) $ 3,802,551.28
MANUAL CHECKS(54 COUNT) $ 16,620,964.93
VOID CHECKS(3 COUNT) $ (20,770.77)
PRINTED&MANUAL CHECK TOTALS $ 20,402,745.44

Date PrepREdgeM `620

of Up
tip
29,d
.ICity of Upland
i Vendor Payments Made Greater Than$100,000
e'lz.,p--61W' 07/01/2025-07/31/2025
TOTAL PAID FOR JULY 2025
VENDOR LISTING(SUM OF PAYMENTS>$100,000) TOTAL DESCRIPTION BURRTEC WASTE INDUSTRIES $ 3,298,589.90 SOLID WASTE COLLECTION BILLING CALIFORNIA DEPARTMENT OF TECHNOLOGY $ 197,531.33 MICROSOFT OFFICE 365 LICENSES CALPERS $ 10,929,598.70 RETIREMENT/PENSION
EMPOWER TRUST COMPANY,LLC $ 162,459.86 RETIREMENT/DEFERRED COMP F.M.THOMAS AIR CONDITIONING,INC $ 138,385.74 PD AIR HANDLER REPLACEMENT PROJECT H L HITCHCOCK CONSTRUCTION INC $ 245,979.70 DOWNTOWN PUBLIC PARKING IMPROVEMENTS INLAND EMPIRE UTILITIES AGENCY $ 769,359.68 WATER/WASTEWATER TREATEMENT AGENCY KAISER FOUNDATION HEALTH PLAN $ 210,072.32 EMPLOYEE MEDICAL LAW OFFICES OF TIM D WRIGHT $ 240,000.00 LEGAL SERVICES LIBRARY SYSTEMS&SERVICES LLC $ 132,072.65 LIBRARY MANAGEMENT CONTRACT LOMBARDO LAW FIRM-LAWYERS FOR THE INJURED,INC $ 100,000.00 LEGAL SERVICES PALADIN DRONES INC $ 335,800.00 DRONE ADD ONS&DFR PACKAGES PUBLIC AGENCY COALITION ENTERPRISE $ 113,715.73 EMPLOYEE MEDICAL SAN ANTONIO WATER CO $ 337,374.96 WATER UTILITY BILL SOUTHERN CALIF EDISON CO $ 280,258.13 ELECTRICITY UTILITY WATER FACILITIES AUTHORITY $ 359,770.20 WATER/WASTEWATER TREATMENT AGENCY TOTAL $ 17,850,968.90

OV IIpl
V 6. - c �4,411 d CITY OF UPLAND
i
r r - t
4 , 'J - eiv Payroll Costs
414
PoR
Payroll
6/22/2025 Through 7/5/2025 Check Date: 7/10/2025
Checks $8,374.93
Manual Checks $0.00
Void Checks $0.00
Direct Deposit $814,152.16
Manual Direct Deposit
Void Direct Deposit
$822,527.09 I
Taxes 1
6/22/2025 Through 7/5/2025 Check Date: 7/10/2025
Federal 162,622.18
State 51,410.88
214,033.06 I
Prepared by: Yesica Montoya
$1,036,560.15
M:IPAYROLL\Forms\Payroll Costs & Register Cover Page 1

� oF SAL
ti r';"�
�j41 �'d CITY OF UPLAND
fi r`� •i- Payroll Costs
•
Payroll
7/6/2025 Through 7/19/2025 Check Date: 7/24/2025
Checks $14,877.22
Manual Checks $0.00
Void Checks $0.00
Direct Deposit $829,348.84
Manual Direct Deposit
Void Direct Deposit
$844,226.06
Taxes
7/6/2025 Through 7/19/2025 Check Date: 7/24/2025
Federal 166,126.56
State 52,668.45
218,795.01 1
Prepared by: Yesica Montoya
$1,063,021.07
M:IPAYROLLIForms\Payroll Costs & Register Cover Page 1

CITY
����°F °p`q� TFUPLAND
.�, s. ]��/�: J/L//1 y �/'� "The City of Gracious Living" ''' 5
DATE: September 8,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:STEPHEN PARKER,CPA,ASSISTANT CITY MANAGER

STACI SULLIVAN,FINANCE MANAGER

DARREN CHAN,MANAGEMENT ANALYST
SUBJECT: TREASURER'S REPORT JULY 2025

RECOMMENDED ACTION
It is recommended that the City Council receive and file the July 2025 Treasurer's Report.

GOAL STATEMENT
The proposed action supports the City's goal to manage the City's resources in a fiscally responsible manner.

BACKGROUND
Per California Government Code Section 53646(b),the City's treasurer or chief fiscal officer may render a treasurer's report to the City Council on a quarterly basis. The City has elected to provide this report to City Council monthly, but the City of Upland's Investment Policy (Approved June 9, 2025) requires the Investment Officer to provide a report quarterly to the Finance Committee at regularly scheduled meetings. This report shall include the type of investment, issuer, date of maturity,par, and dollar amount invested on all securities, current market value as of the date of the report,investments and monies held by the local agency and shall additionally include a description of any of the local agency's funds,investments,or programs,that are under the management of contracted parties,including lending programs. The report shall include a statement of compliance with the investment policy and shall include a statement noting the City's ability to meet its expenditure requirements for the next six months.

ISSUES AND ANALYSIS
The submission of the monthly Treasurer's Report is a compliance measure.

ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act(CEQA). Section 15378 of the CEQA Guidelines defines a project subject to CEQA. The proposed action is not included within the definition of a"project" and thus is exempt.

FISCAL IMPACTS
There is no fiscal impact associated with this action.

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority For Period Ended
July 31,2025
Investment Portfolio Cost Par Value Market Value %of Portfolio State Local Agency Investment Fund 1,318,103 _ 1,318,103 1,331,201 0.96% California Asset Management Plan 28,580,966 28,580,966 28,580,966 20.65% Negotiable Certificates of Deposit 17,506,450 17,495,000 17,519,686 12.66% Money Market Fund 887,381 887,381 887,381 0.64% Municipal Bonds 5,687,762 5,955,000 5,707,231 4.12% Government Agency Securities 79,509,698 80,825,989 79,433,963 57.38% Corporate Bonds 2,000,000 2,000,000 2,011,700 1.45% US Treasury 2,896,600 3,000,000 2,956,450 2.14% Total Investments $ 138,386,960 $ 140,062,439 $ 138,428,579 100.00% Weighted Average Days to Maturity 848.13
Blended Yield: 3.57%
Cash Cost Market Value
Bank Accounts and Change Funds 5,066,570 5,066,570
Total Cash $ 5,066,570 $ 5,066,570
Total Cash and Investments $ 143,453,530 $ 143,495,149 PARS Investment Portfolio Cost Market Value
115 Trust-OPEB Investment 2,030,909 2,758,488
115 Trust-Pension Investment 9,297,432 10,761,740 Total Restricted Funds Held in Trust $ 11,328,341 $ 13,520,228 Benchmarks:

LAIF _ _ 4.26%
CAMP 4.41%
2yr U.S.Treasury _ __ 3.94%
5yr U.S.Treasury 3.96%
Restricted Funds with Fiscal Agent Book Value Market Value Water Revenue Bonds 2022 - 15,502,611 11 15,502,611 Water System Lease Revenue Refunding Bonds 2021 5 5 Successor Agency TARBS 2013/2016-Merged Project _ - - Colonies CFD Area#1 2022 287,726 287,726
Colonies CFD Area#2 2015 1,328,161 1,328,161 Upland 54 CFD 2004 124,917 124,917
Sycamore Hills CFD 2015-1 _ 728,561 728,561 Harvest at Upland CFD 2016-1 Area#1 580,139 580,139 Harvest at Upland CFD 2016-1 Area#2 2,164,340 2,164,340 Enclave at Upland CFD 2022-1 492,711 492,711 Sycamore Hills CFD 2015-1-2 STB 2022A 757,757 757,757 Total Restricted Funds $ 21,966,928 $ 21,966,928

1. I hereby certify that the investments are in compliance with the investment policy adopted by the City Council in June 9,2025.

2. The City has the ability to meet its budgeted expenditures for the next six months.

3. The market values for funds held in banking institutions do not change. The amounts listed as market values for these items are the same as their book values.

4. The book value for the State Pool is the withdrawal value provided by the State Treasurer.The market value of funds held by the State Treasurer equates to the City's pro-rata share of the market value of the entire State Pool.

5. Sources for current market valuation are Account Statements and the Wall Street Journal GNMA Mortgage rates on the last trading day of the month.

6. This report meets the requirements of Government Code Section 53646.

DocuSignedby
8/14/2025 I 6:27 PM PDT
Assistant City Manager(Finance Director) Date
FDocuSigned by:

Q 8/18/2025 I 6:21 PM PDT
City Treasurer Date PF ETO t8 cj rJ, n

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority State Local Agency Investment Fund
For Period Ended
July 31, 2025
Account
Fund or Account Balance
City of Upland 98-36-942 1,318,103
Market
Value
Totals $ 1,318,103 $ 1,331,201
Yield for Period Ended 7/31/2025 4.26%
Prepared,abyDa e

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority California Asset Management Plan
For Period Ended
July 31, 2025
Account
Fund or Account Balance
City of Upland 6113-001 28,580,966
Market
Value
Totals $ 28,580,966 $ 28,580,966
Yield for Period Ended 7/31/2025 4.41%
Prepared bv aae

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority US Bank Investments
For Period Ended
July 31,2025
Par Market Stated Maturity
Investment Name CUSIP Cost Value Value Rate Date Negotiable Certificates of Deposit
A+FCU CD 00224TAN6 250,000 250,000 250,555 4.69% 2/17/2026 Alabama CU CD 01025RAF6 250,000 250,000 250,690 5.04% 12/22/2025 American Equity Bank CD 02568KAJ4 250,000 250,000 242,778 0.72% 5/27/2026 American Exp CD 02589AEZ1 250,000 250,000 254,305 4.52% 9/13/2028 BMW Bank North America CD 05580AXF6 250,000 250,000 248,508 0.50% 9/25/2025 Bank Hapoalim CD 06251A6Z8 244,000 244,000 249,014 4.41% 5/21/2029 BankUnited NA CD 066519RW1 249,000 249,000 239,944 1.40% 12/8/2026 Baxter CU CD 07181JAY0 250,000 250,000 251,520 4.47% 1/25/2027 Born Bk CD 09776DAW4 249,000 249,000 249,787 4.09% 6/26/2028 California CU CD 130162BB5 250,000 250,000 250,760 5.63% 10/27/2025 Capital One NA CD 14042RQN4 250,000 250,000 240,598 1.30% 12/8/2026 Celtic Bank CD 15118RX51 245,340 249,000 245,977 4.05% 6/20/2029 Chartway FCU CD 16141 BAD3 248,000 248,000 248,650 5.04% 12/16/2025 Citibank CD 17325FBK3 513,250 500,000 508,315 4.76% 8/6/2029 City FCU Tax CD 17783PAJ0 249,000 249,000 248,627 3.96% 1/12/2029 City National Bank CD 178180GU3 250,000 250,000 250,058 4.35% 1/12/2026 Civic Federal CU 178808AB7 249,000 249,000 249,797 4.09% 10/23/2028 Clearpath FCU CD 18507MAB7 250,000 250,000 250,108 5.10% 4/27/2026 Communitywide FCU CD 20416TAX0 250,000 250,000 250,400 4.69% 1/6/2026 Connex CU CD 208212BD1 250,000 250,000 251,690 5.36% 3/18/2026 Connexus CU CD 20825WDV9 249,000 249,000 249,152 4.00% 7/14/2027 Continental Bank CD 211163MG2 250,000 250,000 240,743 0.62% 8/24/2026 Cornerstone CD 21923MAB7 249,000 249,000 246,132 3.74% 10/1/2029 New Jersey Ewing CU 22552BAE1 249,000 249,000 249,453 4.04% 1/18/2028 Customers Bank CD 23204HPB8 250,000 250,000 253,380 4.44% 6/14/2028 Discover Bank CD 254676AR0 250,000 250,000 254,798 4.56% 9/18/2028 Dort FCU CD 25844MBC1 250,000 250,000 251,513 4.92% 6/22/2026 Empower FCU CD 291916AE4 250,000 250,000 253,890 5.37% 10/23/2026 Essential CU CD 29669XAP3 250,000 250,000 253,208 4.64% 6/15/2027 Fahey Banking Co CD 303117DG7 250,000 250,000 249,583 3.91% 1/12/2028 First Carolina Bank CD 31944MBJ3 250,000 250,000 246,255 0.51% 12/23/2025 First Foundation Bank CD 32026U5U6 244,000 244,000 249,017 4.51% 5/22/2029 FirstBank of Nebraska CD 32116PAR9 248,000 248,000 238,675 0.62% 8/27/2026 1st Source Bank CD 33646CNW0 250,000 250,000 250,290 4.59% 1/19/2027 First Technology FCU CD 33715LEB2 249,000 249,000 247,528 3.67% 8/5/2027 Generations Bank C D 37149CAV9 250,000 250,000 246,110 3.15% 5/6/2027 Gesa CU CD 37424PAH7 250,000 250,000 252,568 5.20% 7/31/2026 Global FCU CD 37892MAM6 248,000 248,000 249,570 4.97% 6/16/2026 Great Midwest CD 39083PDQ2 249,000 249,000 253,343 4.42% 4/27/2029 Greenstate CU CD 39573LCC0 250,000 250,000 247,303 0.91% 11/24/2025 Gulf Cap Bank CD 40219MAY0 248,000 248,000 246,867 3.87% 9/27/2028 Ideal CU CD 45157PAY6 125,000 125,000 124,965 4.00% 8/29/2025 lriquois Fed CD 46355PDQ8 249,000 249,000 252,782 4.63% 9/17/2027 Jeanne D Arc CD 472207AK5 249,000 249,000 251,898 4.35% 7/31/2028 JPMorgan Chase Bank CD 48128URC5 250,000 250,000 247,310 0.51% 11/10/2025 Live Oak Banking Company CD 538036NV2 250,000 250,000 248,788 0.55% 9/16/2025 Malaga Bank CD 56102ABK1 250,000 250,000 239,630 0.89% 11/19/2026 Medallion Bank CD 58404DXY2 249,000 249,000 249,762 4.09% 6/30/2028 Milestone Bk CD 59934MAK4 244,000 244,000 245,015 4.38% 12/15/2026 Morgan Stanley Bk CD 61690DRE0 244,000 244,000 249,444 4.55% 5/22/2029 Morgan Stanley Private Bk CD 61768E4B6 244,000 244,000 249,444 4.55% 5/22/2029 PrENtgeb8EllaCW62213n

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority US Bank Investments
For Period Ended
July 31,2025
Par Market Stated Maturity
Investment Name CUSIP Cost Value Value Rate Date NBC Bancorp Inc CD 633398AA0 248,000 248,000 249,845 4.81% 9/14/2026 Optum Bank Draper CD 68405VAU3 244,000 244,000 247,531 4.63% 9/13/2027 People's Bank CD 710275AH1 250,000 250,000 249,843 4.05% 1/12/2027 Popular Bank CD 73317ABL5 250,000 250,000 249,783 4.10% 1/8/2026 Preferred CU CD 74043RAA2 250,000 250,000 255,283 4.90% 9/15/2027 Red Crown Fed CD 756558AB8 200,000 200,000 202,900 5.32% 10/13/2026 Solarity CU CD 83418NAG6 248,000 248,000 249,731 5.01% 6/23/2026 Southern First CD 84287PJB9 244,000 244,000 250,751 4.72% 10/17/2028 State Employees CD 85678LAA3 249,000 249,000 252,469 4.73% 5/24/2027 Texas Exchange Bank CD 88241TMG2 249,000 249,000 239,727 1.19% 11/13/2026 Toyota Financial Savings Bank CD 89235MLE9 249,860 248,000 240,114 0.98% 7/29/2026 True Sky Credit CD 89786MAH7 250,000 250,000 252,838 4.45% 11/30/2027 TTCU Federal CU CD 89854LAD5 250,000 250,000 257,090 4.86% 7/26/2028 Tucson FCU CD 898812AC6 250,000 250,000 257,338 4.86% 9/8/2028 USAlliance FCU CD 90352RCD5 100,000 100,000 98,565 1.35% 1/28/2026 USAlliance FCU CD 90352RDL6 149,000 149,000 152,758 4.58% 6/28/2029 Union Bank CD 90520VAX1 250,000 250,000 244,215 0.61% 3/19/2026 Utah First CD 91739JAJ4 249,000 249,000 253,758 4.46% 4/30/2029 Valley Natl Bk CD 919853QY0 245,000 245,000 245,029 4.00% 7/24/2028 Vibrant CU CD 92559TAL2 248,000 248,000 249,632 5.32% 3/20/2026 Negotiable Certificates of Deposit Subtotal $ 17,506,450 $ 17,495,000 $ 17,519,686 Cash and Equivalents(Money Market Fund)
First American Govt OB Fund-Y 31846V203 887,381 887,381 887,381 3.92% Money Market Fund Subtotal $ 887,381 $ 887,381 $ 887,381 Municipal Bond Fund
Burbank Glendale,CA 120827EJ5 2,029,661 1,990,000 2,048,108 5.02% 7/1/2029 Corona,CA 21969AAH5 924,000 1,000,000 911,050 2.24% 5/1/2029 Klamath Trinity,CA-2021 B 498422JJ4 15,075 15,000 14,999 1.52% 8/1/2025 Riverside,CA 769036BR4 944,250 1,000,000 946,690 2.98% 6/1/2029 San Bernardino,CA 796720PA2 300,000 300,000 300,000 0.84% 8/1/2025 San Bernardino,CA 796720PB0 250,000 250,000 242,680 1.13% 8/1/2026 University,CA 91412HGG2 1,224,776 1,400,000 1,243,704 1.82% 5/15/2030 Municipal Bond Fund Subtotal $ 5,687,762 $ 5,955,000 $ 5,707,231 Government Securities
Federal Home Ln Bks DEB 3130AKLH7 1,500,000 1,500,000 1,482,120 1.52% 12/30/2025 Federal Home Ln Bks DEB 3130AKQX7 2,000,000 2,000,000 1,965,140 0.71% 1/28/2026 Federal Home Ln Bks DEB 3130AKWK8 2,000,000 2,000,000 1,959,240 0.52% 2/12/2026 Federal Home Ln Bks DEB 3130AL6A7 1,000,000 1,000,000 980,980 0.82% 2/26/2026 Federal Home Ln Bks DEB 3130AL6L3 1,000,000 1,000,000 981,310 0.76% 2/26/2026 Federal Home Ln Bks DEB 3130APV51 2,000,000 2,000,000 1,979,560 1.52% 11/24/2026 Page Pr gtb8 acr en
9 8/13/2025

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority US Bank Investments
For Period Ended
July 31,2025
Par Market Stated Maturity
Investment Name CUSIP Cost Value Value Rate Date Federal Home Ln Bks DEB 3130AQ5D1 1,500,000 1,500,000 1,481,220 1.22% 12/22/2025 Federal Home Ln Bks DEB 3130ARKL4 591,600 600,000 601,944 4.24% 4/21/2027 Federal Home Ln Bks DEB 3130AWBZ2 998,300 1,000,000 1,002,600 4.11% 6/11/2027 Federal Home Ln Bks DEB 3130AWTR1 1,991,760 2,000,000 2,027,020 4.32% 9/8/2028 Fed Home Ln Mort Corp#WN1356 3132XFQJ0 1,481,250 1,500,000 1,500,660 4.30% 4/1/2029 Fed Home Ln Mort Corp#WN1476 3132XFUA4 987,813 1,000,000 986,920 4.26% 10/1/2029 Fed Home Ln Mort Corp#WN1510 3132XFVC9 1,484,063 1,500,000 1,475,970 4.07% 1/1/2030 Federal Home Ln Corp#WN1516 3132XFVJ4 985,000 1,000,000 984,380 4.06% 1/1/2030 Fed Home Ln Mort Corp#WN1530 3132XFVY1 1,481,719 1,500,000 1,477,755 4.06% 1/1/2030 Fed Home Ln Mort Corp#WN1542 3132XFWC8 2,302,059 2,310,000 2,297,618 4.33% 2/1/2030 Fed Home Ln Mort Corp#WN1543 3132XFWD6 2,293,531 2,300,000 2,289,236 4.42% 3/1/2030 Fed Home Ln Mort Corp#WN1555 3132XFWR5 1,694,875 1,700,000 1,677,475 4.18% 4/1/2030 Fed Home Ln Mort Corp#WN2560 3132XGZ25 994,688 1,000,000 1,002,940 4.84% 1/1/2029 Fed Home Ln Mort Corp Gold #WN5017 3132XKSF5 1,123,242 1,125,000 1,112,918 4.25% 7/1/2029 Fed Home Ln Mort Corp#WN5034F 3132XKSY4 2,012,500 2,000,000 1,967,380 4.21% 7/1/2029 Fed Home Ln Mort Corp#WN5163 3132XKWZ6 2,659,953 2,675,000 2,634,260 4.21% 10/1/2029 Fed Home Ln Mort Corp Gold#WN5242 3132XKZG5 925,606 940,000 921,341 4.08% 3/1/2030 Fed Home Ln Mort Corp Gold #WB5243 3132XKZH3 2,649,922 2,675,000 2,623,052 4.08% 4/1/2030 Fed Home Ln Mort Corp Gold #WN5249 3132XKZP5 997,813 1,000,000 983,940 4.17% 4/1/2030 Federal Farm Credit Bks DEB 3133EPN50 998,000 1,000,000 1,006,570 4.22% 12/15/2028 Federal Home Ln Corp MTN 3134GWH82 1,500,000 1,500,000 1,494,090 0.63% 9/8/2025 Federal Home Ln Corp MTN 3134GWWT9 1,500,000 1,500,000 1,490,430 0.55% 9/30/2025 Federal Home Ln Corp MTN 3134GWZG4 2,000,000 2,000,000 1,983,440 0.61% 10/20/2025 Federal Home Ln Corp MTN 3134GXAP9 1,500,000 1,500,000 1,483,740 0.61% 11/12/2025 Federal Home Ln Corp MTN 3134GXBM5 1,500,000 1,500,000 1,483,740 0.61% 11/12/2025 Fed Natl Mortgage Assoc#BL4424 3140HV4J0 1,415,372 1,576,467 1,450,996 2.33% 10/1/2029 Fed Natl Mortgage Assoc#BL3660 3140HVB60 1,853,404 1,964,522 1,850,914 2.88% 8/1/2029 Fed Natl Mortgage Assoc#BL3884 3140HVJ62 515,281 550,000 515,009 2.79% 9/1/2029 Fed Natl Mortgage Assoc#BL4193 3140HVUT9 471,563 500,000 469,360 2.89% 9/1/2029 Fed Natl Mortgage Assoc#BL5322 3140HW4G4 1,568,438 1,750,000 1,613,973 2.63% 1/1/2030 Fed Natl Mortgage Assoc#BS1416 3140LBSE4 594,825 660,000 609,596 1.18% 3/1/2028 Fed Natl Mortgage Assoc#BS4790 3140LFKC7 2,908,547 3,150,000 2,918,885 2.28% 3/1/2029 Fed Natl Mortgage Assoc#BS5506 3140LGDL3 772,922 825,000 789,418 3.24% 6/1/2029 Fed Natl Mortgage Assoc#BS5552 3140LGE24 1,995,544 2,130,000 2,044,182 3.48% 5/1/2029 Fed Natl Mortgage Assoc#BS8656 3140LKTN3 659,588 660,000 663,815 4.82% 6/1/2028 Fed Natl Mortgage Assoc#BZ0815 3140NU3Z0 1,499,063 1,500,000 1,515,420 4.60% 4/1/2029 Fed Natl Mortgage Assoc#BZ1806 3140NWAG0 1,463,438 1,500,000 1,483,305 4.09% 9/1/2029 Fed Natl Mortgage Assoc#BZ1969A 3140NWFK6 689,719 700,000 691,054 4.06% 10/1/2029 Fed Natl Mortgage Assoc#BZ1993 3140NWGB5 743,906 750,000 741,455 4.12% 11/1/2029 Fed Natl Mortgage Assoc#BA2127A 3140NWLH6 1,473,750 1,500,000 1,483,860 4.24% 10/1/2029 Fed Natl Mortgage Assoc#BZ2336 3140NWS22 1,491,563 1,500,000 1,508,715 4.45% 11/1/2029 Fed Natl Mortgage Assoc#BZ2399 3140NWUZ6 492,656 500,000 500,145 4.28% 11/1/2029 Fed Natl Mortgage Assoc#BZ2524 3140NWYW9 1,492,969 1,500,000 1,505,970 4.76% 12/1/2029 Fed Natl Mortgage Assoc#BZ2748 3140NXBS1 494,688 500,000 500,810 4.35% 1/1/2030 Fed Natl Mortgage Assoc#BZ2776 3140NXCN1 997,500 1,000,000 1,012,400 4.56% 1/1/2030 Fed Natl Mortgage Assoc#BZ3455 3140NXZV8 1,496,719 1,500,000 1,492,770 4.26% 4/1/2030 Fed Natl Mortgage Assoc#BZ4021 3140NYPF2 3,487,500 3,500,000 3,477,600 4.28% 6/1/2030 Fed Natl Mort Assoc#BZ0458 3140NYQL8 2,281,430 2,285,000 2,261,305 4.19% 6/1/2030 Fed Natl Mort Assoc#BA4276 3140NYXE6 995,625 1,000,000 994,020 4.27% 7/1/2030 Government Securities Subtotal $ 79,509,698 $ 80,825,989 $ 79,433,963 PrEPS03$6atOnT2Eln

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority US Bank Investments
For Period Ended
July 31,2025
Par Market Stated Maturity
Investment Name CUSIP Cost Value Value Rate Date Corporate Bonds
Royal Bank CDA Med Term 78014RZE3 2,000,000 2,000,000 2,011,700 4.72% 3/14/2030 Corporate Bonds Subtotal $ 2,000,000 $ 2,000,000 $ 2,011,700 US Treasury
US Treasury Note 2.625% 912828661 928,900 1,000,000 958,360 2.74% 2/15/2029 US Treasury Note 3.750% 91282CJR3 978,600 1,000,000 995,120 3.77% 12/31/2028 US Treasury Note 4.000% 91282CJW2 989,100 1,000,000 1,002,970 3.99% 1/31/2029 US Treasury Subtotal $ 2,896,600 $ 3,000,000 $ 2,956,450 Total Portfolio $ 108,487,891 $ 110,163,370 $ 108,516,411 Page Pr gtb$[]auf n
9 8/13/2025

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority Investment Portfolio
For Period Ended
July 31,2025
No.of Days to
Days Until Maturity Total by
July 31,2025 Market Value Availability Maturity Weight Weighted Avg Maturity Petty Cash 32,898 7/31/2025 0 0.0% - Checking Account 2,365,169 8/1/2025 1 1.6% 0.02 Utility&Credit Cards Account 25,000 8/1/2025 1 0.0% - Successor Agency 2,643,504 8/1/2025 1 1.8% 0.02 Total Bank Accounts 5,066,570 5,066,570 State Local Agency Investment Fund 1,331,201 8/1/2025 1 0.9% 0.01 1,331,201 California Asset Management Plan 28,580,966 7/31/2025 0 19.9% - 28,580,966 First American Govt OB Fund-Y 887,381 8/1/2025 1 0.6% 0.01 Money Market Accounts 887,381 887,381
Ideal CU CD 124,965 8/29/2025 29 0.1% 0.03 Negotiable Certificates of Deposit 124,965 124,965 Klamath Trinity,CA-2021 B 14,999 8/1/2025 1 0.0% - San Bernardino,CA 300,000 8/1/2025 1 0.2% - Municipal Bonds 314,999 314,999
$ 36,306,082 1 -30 days
Federal Home Ln Corp MTN 1,494,090 9/8/2025 39 1.0% 0.41 Government Securities 1,494,090 1,494,090 BMW Bank North America CD 248,508 9/25/2025 56 0.2% 0.10 Live Oak Banking Company CD 248,788 9/16/2025 47 0.2% 0.08 Negotiable Certificates of Deposit 497,295 497,295 $ 1,991,385 31 -60 days
Federal Home Ln Corp MTN 1,490,430 9/30/2025 61 1.0% 0.63 Federal Home Ln Corp MTN 1,983,440 10/20/2025 81 1.4% 1.12 Federal Home Ln Corp MTN 1,483,740 11/12/2025 104 1.0% 1.08 Federal Home Ln Corp MTN 1,483,740 11/12/2025 104 1.0% 1.08 Government Securities 6,441,350 6,441,350 California CU CD 250,760 10/27/2025 88 0.2% 0.15 Greenstate CU CD 247,303 11/24/2025 116 0.2% 0.20 JPMorgan Chase Bank CD 247,310 11/10/2025 102 0.2% 0.18 Negotiable Certificates of Deposit 745,373 745,373 $ 7,186,723 61 -120 days
Federal Home Ln Bks DEB 1,482,120 12/30/2025 152 1.0% 1.57 Federal Home Ln Bks DEB 1,481,220 12/22/2025 144 1.0% 1.49 Government Securities 2,963,340 2,963,340 Alabama CU CD 250,690 12/22/2025 144 0.2% 0.25 Chartway FCU CD 248,650 12/16/2025 138 0.2% 0.24 City National Bank CD 250,058 1/12/2026 165 0.2% 0.29 Communitywide FCU CD 250,400 1/6/2026 159 0.2% 0.28 First Carolina Bank CD 246,255 12/23/2025 145 0.2% 0.25 Popular Bank CD 249,783 1/8/2026 161 0.2% 0.28 Negotiable Certificates of Deposit 1,495,835 1,495,835 $ 4,459,175 121 -180 days
PrVegebliBaDfr520n

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority Investment Portfolio
For Period Ended
July 31,2025
No.of Days to
Days Until Maturity Total by
July 31,2025 Market Value Availability Maturity Weight Weighted Avg Maturity Federal Home Ln Bks DEB 1,965,140 1/28/2026 181 1.4% 2.48 Federal Home Ln Bks DEB 1,959,240 2/12/2026 196 1.4% 2.68 Federal Home Ln Bks DEB 980,980 2/26/2026 210 0.7% 1.44 Federal Home Ln Bks DEB 981,310 2/26/2026 210 0.7% 1.44 Government Securities 5,886,670 5,886,670 A+FCU CD 250,555 2/17/2026 201 0.2% 0.35 American Equity Bank CD 242,778 5/27/2026 300 0.2% 0.51 Clearpath FCU CD 250,108 4/27/2026 270 0.2% 0.47 Connex CU CD 251,690 3/18/2026 230 0.2% 0.40 Dort FCU CD 251,513 6/22/2026 326 0.2% 0.57 Gesa CU CD 252,568 7/31/2026 365 0.2% 0.64 Global FCU CD 249,570 6/16/2026 320 0.2% 0.56 Solarity CU CD 249,731 6/23/2026 327 0.2% 0.57 Toyota Financial Savings Bank CD 240,114 7/29/2026 363 0.2% 0.61 USAlliance FCU CD 98,565 1/28/2026 181 0.1% 0.12 Union Bank CD 244,215 3/19/2026 231 0.2% 0.39 Vibrant CU CD 249,632 3/20/2026 232 0.2% 0.40 Negotiable Certificates of Deposit 2,831,036 2,831,036 $ 8,717,706 181 -1 year
Federal Home Ln Bks DEB 1,979,560 11/24/2026 481 1.4% 6.64 Federal Home Ln Bks DEB 601,944 4/21/2027 629 0.4% 2.64 Federal Home Ln Bks DEB 1,002,600 6/11/2027 680 0.7% 4.75 Government Securities 3,584,104 3,584,104 BankUnited NA CD 239,944 12/8/2026 495 0.2% 0.83 Baxter CU CD 251,520 1/25/2027 543 0.2% 0.95 Capital One NA CD 240,598 12/8/2026 495 0.2% 0.83 Connexus CU CD 249,152 7/14/2027 713 0.2% 1.24 Continental Bank CD 240,743 8/24/2026 389 0.2% 0.65 Empower FCU CD 253,890 10/23/2026 449 0.2% 0.79 Essential CU CD 253,208 6/15/2027 684 0.2% 1.21 FirstBank of Nebraska CD 238,675 8/27/2026 392 0.2% 0.65 1st Source Bank CD 250,290 1/19/2027 537 0.2% 0.94 Generations Bank C D 246,110 5/6/2027 644 0.2% 1.10 Malaga Bank CD 239,630 11/19/2026 476 0.2% 0.79 Milestone Bk CD 245,015 12/15/2026 502 0.2% 0.86 NBC Bancorp Inc CD 249,845 9/14/2026 410 0.2% 0.71 People's Bank CD 249,843 1/12/2027 530 0.2% 0.92 Red Crown Fed CD 202,900 10/13/2026 439 0.1% 0.62 State Employees CD 252,469 5/24/2027 662 0.2% 1.16 Texas Exchange Bank CD 239,727 11/13/2026 470 0.2% 0.79 Negotiable Certificates of Deposit 4,143,557 4,143,557 San Bernardino,CA 242,680 8/1/2026 366 0.2% 0.62 Municipal Bonds 242,680 242,680
$ 7,970,341 1-2 years
Fed Natl Mortgage Assoc#BS1416 609,596 3/1/2028 944 0.4% 4.01 Fed Natl Mortgage Assoc#BS8656 663,815 6/1/2028 1036 0.5% 4.79 Government Securities 1,273,411 1,273,411 Born Bk CD 249,787 6/26/2028 1061 0.2% 1.85 New Jersey Ewing CU 249,453 1/18/2028 901 0.2% 1.57 Customers Bank CD 253,380 6/14/2028 1049 0.2% 1.85 Fahey Banking Co CD 249,583 1/12/2028 895 0.2% 1.56 First Technology FCU CD 247,528 8/5/2027 735 0.2% 1.27 Iriquois Fed CD 252,782 9/17/2027 778 0.2% 1.37 9 of 16 Prb$DJaren
Page
8/13/2025

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority Investment Portfolio
For Period Ended
July 31,2025
No.of Days to
Days Until Maturity Total by
July 31,2025 Market Value Availability Maturity Weight Weighted Avg Maturity Medallion Bank CD 249,762 6/30/2028 1065 0.2% 1.85 Optum Bank Draper CD 247,531 9/13/2027 774 0.2% 1.34 Preferred CU CD 255,283 9/15/2027 776 0.2% 1.38 True Sky Credit CD 252,838 11/30/2027 852 0.2% 1.50 TTCU Federal CU CD 257,090 7/26/2028 1091 0.2% 1.95 Valley Natl Bk CD 245,029 7/24/2028 1089 0.2% 1.86 Negotiable Certificates of Deposit 3,010,045 3,010,045 $ 4,283,456 2-3 years
Federal Home Ln Bks DEB 2,027,020 9/8/2028 1135 1.4% 16.03 Fed Home Ln Mort Corp#WN1356 1,500,660 4/1/2029 1340 1.0% 14.01 Fed Home Ln Mort Corp#WN2560 1,002,940 1/1/2029 1250 0.7% 8.74 Fed Home Ln Mort Corp Gold #WN5017 1,112,918 7/1/2029 1431 0.8% 11.10 Fed Home Ln Mort Corp#WN5034F 1,967,380 7/1/2029 1431 1.4% 19.62 Federal Farm Credit Bks DEB 1,006,570 12/15/2028 1233 0.7% 8.65 Fed Natl Mortgage Assoc#BS4790 2,918,885 3/1/2029 1309 2.0% 26.63 Fed Natl Mortgage Assoc#BS5506 789,418 6/1/2029 1401 0.6% 7.71 Fed Natl Mortgage Assoc#BS5552 2,044,182 5/1/2029 1370 1.4% 19.52 Fed Natl Mortgage Assoc#BZ0815 1,515,420 4/1/2029 1340 1.1% 14.15 Government Securities 15,885,392 15,885,392 American Exp CD 254,305 9/13/2028 1140 0.2% 2.02 Bank Hapoalim CD 249,014 5/21/2029 1390 0.2% 2.41 Celtic Bank CD 245,977 6/20/2029 1420 0.2% 2.43 City FCU Tax CD 248,627 1/12/2029 1261 0.2% 2.18 Civic Federal CU 249,797 10/23/2028 1180 0.2% 2.05 Discover Bank CD 254,798 9/18/2028 1145 0.2% 2.03 First Foundation Bank CD 249,017 5/22/2029 1391 0.2% 2.41 Great Midwest CD 253,343 4/27/2029 1366 0.2% 2.41 Gulf Cap Bank CD 246,867 9/27/2028 1154 0.2% 1.99 Jeanne D Arc CD 251,898 7/31/2028 1096 0.2% 1.92 Morgan Stanley Bk CD 249,444 5/22/2029 1391 0.2% 2.42 Morgan Stanley Private Bk CD 249,444 5/22/2029 1391 0.2% 2.42 Southern First CD 250,751 10/17/2028 1174 0.2% 2.05 Tucson FCU CD 257,338 9/8/2028 1135 0.2% 2.04 USAlliance FCU CD 152,758 6/28/2029 1428 0.1% 1.52 Utah First CD 253,758 4/30/2029 1369 0.2% 2.42 Negotiable Certificates of Deposit 3,917,134 3,917,134 US Treasury Note 2.625% 958,360 2/15/2029 1295 0.7% 8.65 US Treasury Note 3.750% 995,120 12/31/2028 1249 0.7% 8.66 US Treasury Note 4.000% 1,002,970 1/31/2029 1280 0.7% 8.95 US Treasury 2,956,450 2,956,450
Burbank Glendale,CA 2,048,108 7/1/2029 1431 1.4% 20.42 Corona,CA 911,050 5/1/2029 1370 0.6% 8.70 Riverside,CA 946,690 6/1/2029 1401 0.7% 9.24 Municipal Bonds 3,905,848 3,905,848
$ 26,664,824 3-4 years
Fed Home Ln Mort Corp#WN1476 986,920 10/1/2029 1523 0.7% 10.47 Fed Home Ln Mort Corp#WN1510 1,475,970 1/1/2030 1615 1.0% 16.61 Federal Home Ln Corp#WN1516 984,380 1/1/2030 1615 0.7% 11.08 Fed Home Ln Mort Corp#WN1530 1,477,755 1/1/2030 1615 1.0% 16.63 Fed Home Ln Mort Corp#WN1542 2,297,618 2/1/2030 1646 1.6% 26.36 Fed Home Ln Mort Corp#WN1543 2,289,236 3/1/2030 1674 1.6% 26.71 Fed Home Ln Mort Corp#WN1555 1,677,475 4/1/2030 1705 1.2% 19.93 Fed Home Ln Mort Corp#WN5163 2,634,260 10/1/2029 1523 1.8% 27.96 Fed Home Ln Mort Corp Gold#WN5242 921,341 3/1/2030 1674 0.6% 10.75 PrElPg0b9iOafrEIn

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority Investment Portfolio
For Period Ended
July 31,2025
No.of Days to
Days Until Maturity Total by
July 31,2025 Market Value Availability Maturity Weight Weighted Avg Maturity Fed Home Ln Mort Corp Gold #WB5243 2,623,052 4/1/2030 1705 1.8% 31.17 Fed Home Ln Mort Corp Gold #WN5249 983,940 4/1/2030 1705 0.7% 11.69 Fed Natl Mortgage Assoc#BL4424 1,450,996 10/1/2029 1523 1.0% 15.40 Fed Natl Mortgage Assoc#BL3660 1,850,914 8/1/2029 1462 1.3% 18.86 Fed Natl Mortgage Assoc#BL3884 515,009 9/1/2029 1493 0.4% 5.36 Fed Natl Mortgage Assoc#BL4193 469,360 9/1/2029 1493 0.3% 4.88 Fed Natl Mortgage Assoc#BL5322 1,613,973 1/1/2030 1615 1.1% 18.16 Fed Natl Mortgage Assoc#BZ1806 1,483,305 9/1/2029 1493 1.0% 15.43 Fed Natl Mortgage Assoc#BZ1969A 691,054 10/1/2029 1523 0.5% 7.33 Fed Natl Mortgage Assoc#BZ1993 741,455 11/1/2029 1554 0.5% 8.03 Fed Natl Mortgage Assoc#BA2127A 1,483,860 10/1/2029 1523 1.0% 15.75 Fed Natl Mortgage Assoc#BZ2336 1,508,715 11/1/2029 1554 1.1% 16.34 Fed Natl Mortgage Assoc#BZ2399 500,145 11/1/2029 1554 0.3% 5.42 Fed Natl Mortgage Assoc#BZ2524 1,505,970 12/1/2029 1584 1.0% 16.62 Fed Natl Mortgage Assoc#BZ2748 500,810 1/1/2030 1615 0.3% 5.64 Fed Natl Mortgage Assoc#BZ2776 1,012,400 1/1/2030 1615 0.7% 11.39 Fed Natl Mortgage Assoc#BZ3455 1,492,770 4/1/2030 1705 1.0% 17.74 Fed Natl Mortgage Assoc#BZ4021 3,477,600 6/1/2030 1766 2.4% 42.80 Fed Natl Mort Assoc#BZ0458 2,261,305 6/1/2030 1766 1.6% 27.83 Fed Natl Mort Assoc#BA4276 994,020 7/1/2030 1796 0.7% 12.44 Government Securities 41,905,607 41,905,607 Citibank CD 508,315 8/6/2029 1467 0.4% 5.20 Cornerstone CD 246,132 10/1/2029 1523 0.2% 2.61 Negotiable Certificates of Deposit 754,447 754,447 Royal Bank CDA Med Term 2,011,700 3/14/2030 1687 1.4% 23.65 Corporate Bonds 2,011,700 2,011,700
University,CA 1,243,704 5/15/2030 1749 0.9% 15.16 Municipal Bonds 1,243,704 1,243,704
$ 45,915,457 4-5 years
Total Investments $ 143,495,149 100% 848 $143,495,149 Average Maturity in Days 848
Average Maturity in Years: 2
Prgtb94aufripn

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority CA Government Code Section 53607
For Period Ended
July 31,2025
Issue Par Market Maturity
Investment Name CUSIP ID Date Cost Value Value Date Sales&Maturities
Fed Natl Mortgage Assoc#BL4424 3140HV4J0 10/6/5781 2,415.84 2,415.84 2,223.56 10/1/2029 Fed Natl Mortgage Assoc#BL3660 3140HVB60 1/22/6983 3,148.01 3,148.01 2,965.96 8/1/2029 Federal Home Ln Corp MTN 3134GW4C7 10/27/2020 1,379,420.00 1,400,000.00 1,344,154.00 10/27/2026 Fed Natl Mortgage Assoc 3136G4A45 7/22/2020 1,500,000.00 1,500,000.00 1,496,850.00 7/22/2025 Federal Home Ln Bks DEB 3130AMBD3 5/12/2021 1,500,000.00 1,500,000.00 1,472,985.00 5/12/2026 Federal Home Ln Bks DEB 313OAMET5 5/27/2021 2,000,000.00 2,000,000.00 1,969,320.00 5/27/2026 Federal Home Ln Bks DEB 3130AN3R9 7/20/2021 1,500,000.00 1,500,000.00 1,454,850.00 7/20/2026 Federal Home Ln Bks DEB 3130APJ55 10/26/2021 1,600,000.00 1,600,000.00 1,544,352.00 10/26/2026 Federal Home Ln Bks DEB 3130APU37 11/24/2021 1,500,000.00 1,500,000.00 1,445,130.00 11/24/2026 Federal Home Ln Bks DEB 3130ARCL3 3/30/2022 1,000,000.00 1,000,000.00 977,860.00 3/30/2027 New York Community Bank CD 649447UY3 6/30/2021 250,000.00 250,000.00 249,972.50 7/1/2025 Sales&Maturities Subtotal $12,234,983.85 $12,255,563.85 $11,960,663.02 Purchases
Civic Federal CU 178808AB7 7/23/2025 249,000.00 249,000.00 249,796.80 10/23/2028 Connexus CU CD 20825WDV9 7/14/2025 249,000.00 249,000.00 249,151.89 7/14/2027 New Jersey Ewing CU 22552BAE1 7/18/2025 249,000.00 249,000.00 249,453.18 1/18/2028 Fed Home Ln Mort Corp Gold #WN5017 3132XKSF5 9/1/2024 1,123,242.19 1,125,000.00 1,112,917.50 7/1/2029 Fed Home Ln Mort Corp#WN5163 3132XKWZ6 12/1/2024 2,659,953.13 2,675,000.00 2,634,259.75 10/1/2029 Fed Home Ln Mort Corp Gold #WB5243 3132XKZH3 5/1/2025 2,649,921.88 2,675,000.00 2,623,051.50 4/1/2030 Fed Home Ln Mort Corp Gold #WN5249 3132XKZP5 6/1/2025 997,812.50 1,000,000.00 983,940.00 4/1/2030 Fed Natl Mortgage Assoc#BL3884 3140HVJ62 9/1/2019 515,281.25 550,000.00 515,009.00 9/1/2029 Fed Natl Mortgage Assoc#BZ1993 3140NWGB5 11/1/2024 743,906.25 750,000.00 741,455.25 11/1/2029 Fed Natl Mort Assoc#BZ0458 3140NYQL8 6/1/2025 2,281,429.69 2,285,000.00 2,261,304.55 6/1/2030 Fed Natl Mort Assoc#BA4276 3140NYXE6 7/1/2025 995,625.00 1,000,000.00 994,020.00 7/1/2030 Valley Natl Bk CD 919853QY0 7/22/2025 245,000.00 245,000.00 245,029.40 7/24/2028 Purchases Subtotal $12,959,171.89 $13,052,000.00 $12,859,388.82 Pregarw664rann

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority Maturities in Thousands of Dollars
For Period Ended
July 31, 2025
1 day 31 days 61 days 121 days 181 days 1 year 2 years 3 years 4 years to to to to to to I to to to
Investment Portfolio 30 days 60 days 120 days 180 days 1 year 2 years 3 years 4 years 5 years State Local Agency Investment Fund 1,331 - - - - - - - - California Asset Management Plan 28,581 - - - - - - - - Bank Accounts and Change Funds 5,067 - - - - - - - - Negotiable Certificates of Deposit 125 497 745 1,496 2,831 4,144 3,010 3,917 754 Government Securities —1 - 1,494 6,441 2,963 5,887 3,584 1,273 15,885 41,906 Money Market Fund 887 - - -
Municipal Bonds 315 - - - - 243 - 3,906 1,244 US Treasury - - - - - - - 2,956 2,012 Total Cash and Investments $36,306 $ 1,991 $ 7,186 $ 4,459 $ 8,718 $ 7,971 $ 4,283 $26,664 $45,916 II
Percentage 25.30% 1.39% 5.01% 3.11% 6.08% 5.55% 2.98% 18.58% 32.00%

INVESTMENTS BY MATURITY
3 years to 4 years

18.58%
4 years to 5 years

32.00%
2 years to 3 years

2.98%
1 year to 2 years

5.55%
181 days to° 1 year

6.08%
121 days to 180
days 3.11
61 days to 120
days 5.01
1 day to 30 days

25.30%
31 days to
60 days 1.39%
Prep/gsrr&5 en

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority Bank Accounts and Change Funds
For Period Ended
July 31, 2025
Account Insured Collateralized Total
Name Institution Deposits Deposits Deposits
Petty Cash
City of Upland City of Upland $ - $ - $ 32,898 City of Upland
Payroll Zero Balance Account Chase - - - City of Upland
Checking Account Chase 250,000 2,115,169 2,365,169 City of Upland
Utility& Credit Cards Account Chase 25,000 - 25,000 City of Upland
Successor Agency Chase 250,000 2,393,504 2,643,504 Totals $ 525,000 $ 4,508,673 $ 5,066,570
Preparepaye�rl-e

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F

TREASURER'S REPORT
City of Upland - Successor Agency - Public Financing Authority State Local Agency Investment Fund
For 12 Month Period Ended
July 31, 2025
Month Yield
August-2024 4.58%
September-2024 4.58%
October-2024 4.52%
November-2024 4.48%
December-2024 4.43%
January-2025 4.37%
February-2025 4.33%
March-2025 4.31
April-2025 4.28%
May-2025 4.27%
June-2025 4.27%
July-2025 4.26%
Average Yield On Investment Portfolio

4.70%

4.60%

4.50%

4.40%

4.30%

4.20%

4.10%
01'‘)' e O1 O1'O�'� O�'� � O1h O�h () O�h O1� O/') O/h ,�ti L c� c'L t;L L L r ti ti ti ti Jc use, �Ope �,oe �,oe o�a� c�a� at Pit �aJ °tee �eJe Oeee �a <‘e1
Prepare�,aye Fe RLAn

Docusign Envelope ID:64F4A154-2B4E-4A87-98F5-1CD74B37C86F August-2024 September-2024 October-2024 November-2024 December-2024 January-2025 February-2025 March-2025 April-2025 May-2025 June-2025 July-2025 Investment Portfolio
State Local Agency Investment Fund(LAIF) 1,273,693 1,275,008 1,287,040 1,287,663 1,286,657 1,302,381 1,302,381 1,302,910 1,316,637 1,316,135 1,316,903 1,331,201 California Asset Management Plan(CAMP) 23,583,738 21,679,655 20,769,937 21,351,474 21,436,959 34,938,121 32,051,655 35,681,612 40,817,576 45,977,553 40,835,363 28,580,966 Negotiable Certificates of Deposit 23,589,222 23,963,760 23,138,047 21,857,191 20,915,991 19,860,577 19,626,946 18,953,344 17,718,099 17,194,346 16,777,042 17,519,686 Money Market Fund 365,257 1,013,801 1,634,473 1,282,318 2,970,445 1,638,182 2,612,689 2,778,602 1,402,801 937,196 2,569,850 887,381 Municipal Bonds 3,573,166 3,616,265 5,398,155 5,418,081 5,379,438 5,389,045 5,435,679 5,440,404 4,482,473 5,680,643 5,728,913 5,707,231 Government Agency Securities 66,664,536 66,296,770 65,290,435 67,278,098 66,795,537 69,520,942 69,451,576 68,378,801 72,608,309 73,807,904 78,316,444 79,433,963 Corporate Bonds - - - - - - - 2,012,080 2,025,300 2,011,420 2,020,400 2,011,700 US Treasury 4,621,215 4,654,678 4,581,668 4,593,315 4,573,988 4,587,668 4,628,525 4,644,080 4,680,155 3,190,038 3,209,748 2,956,450 Total Investments $123,670,828 $ 122,499,938 $ 122,099,754 $ 123,068,141 $ 123,359,014 $ 137,236,914 $ 135,109,452 $ 139,191,834 $ 145,051,351 $ 150,115,234 $ 150,774,662 $ 138,428,579 Weighted Average Days to Maturity 593.57 624.20 625.11 644.59 587.03 586.30 848.13 597.60 632.10 626.31 684.65 848.13 Blended Yield: 2.98% 3.02% 2.95% 2.90% 2.88% 3.07% 3.05% 3.15% 3.23% 3.37% 3.41% 3.57% Cash
Bank Accounts and Change of Funds 3,277,829 2,544,190 1,698,628 4,126,869 9,249,352 2,656,231 5,623,619 3,090,907 2,599,122 6,064,643 5,908,392 5,066,570 Total Cash $ 3,277,829 $ 2,544,190 $ 1,698,628 $ 4,126,869 $ 9,249,352 $ 2,656,231 $ 5,623,619 $ 3,090,907 $ 2,599,122 $ 6,064,643 $ 5,908,392 $ 5,066,570 Total Cash and Investments $126,948,657 $ 125,044,127 $ 123,798,382 $ 127,195,010 $ 132,608,367 $ 139,893,145 $ 140,733,071 $ 142,282,741 $ 147,650,473 $ 156,179,877 $ 156,683,054 $ 143,495,149 PARS Investment Portfolio
115 Trust-OPEB Investment 2,360,733 2,392,170 2,340,868 2,395,435 2,344,893 2,383,062 2,403,858 2,598,295 2,615,569 2,674,733 2,747,152 2,758,488 115 Trust-Pension Investment 8,330,830 8,444,947 8,267,581 8,430,889 8,430,889 8,387,542 8,481,040 10,216,704 10,288,163 10,469,272 10,726,609 10,761,740 Total Restricted Funds Held in Trust $ 10,691,564 $ 10,837,117 $ 10,608,449 $ 10,826,324 $ 10,775,782 $ 10,770,605 $ 10,884,899 $ 12,814,999 $ 12,903,732 $ 13,144,005 $ 13,473,760 $ 13,520,228 Benchmarks:

LAIF 4.58% 4.58% 4.52% 4.48% 4.43% 4.37% 4.33% 4.31% 4.28% 4.27% 4.27% 4.26% CAMP 5.42% 5.29% 5.01% 4.81% 4.65% 4.55% 4.50% 4.47% 4.45% 4.42% 4.43% 4.41% 2yr U.S.Treasury 3.91% 3.66% 4.16% 4.13% 4.25% 4.22% 3.99% 3.89% 3.60% 3.89% 3.72% 3.94% 5yr U.S.Treasury 3.71% 3.58% 4.15% 4.05% 4.38% 4.36% 4.03% 3.96% 3.72% 3.96% 3.79% 3.96% Restricted Funds with Fiscal Agent
Wtr Sys Lease Rev Ref Bonds 2011
Wtr Revenue Bonds 2022 15,501,821 16,516,671 15,501,951 15,502,017 15,502,081 15,502,147 15,502,213 15,628,608 15,502,417 15,502,481 15,502,547 15,502,611 Wtr Sys Lease Rev Ref Bonds 2021 - 608,773 - - - - - 44,573 5 5 5 5 Successor Agency TAN 2013/TAN 2016-Mf 2,618,344 1 2 2 2 2 163,469 - - - - - Colonies CFD Area#1 2022 1,497,100 294,865 294,866 294,866 294,866 294,866 462,072 287,726 287,726 287,726 287,726 287,726 Colonies CFD Area#2 2015 2,429,242 1,328,142 1,328,148 1,328,153 1,328,159 1,328,164 1,540,571 1,328,139 1,328,144 1,328,150 1,328,155 1,328,161 Upland 54 CFD 2004 226,002 128,003 128,003 128,003 128,003 128,003 150,953 124,917 124,917 124,917 124,917 124,917 Sycamore Hills CFD 2015-1 1,115,102 744,257 744,257 744,258 744,258 744,259 905,735 728,559 728,559 728,560 728,560 728,561 Harvest at Upland CFD 2016-1 Area#1 914,107 574,419 576,659 578,762 580,730 582,705 740,309 572,835 574,718 576,507 578,353 580,139 Harvest at Upland CFD 2016-1 Area#2 2,568,647 2,156,897 2,156,904 2,156,911 2,156,917 2,156,924 2,306,852 2,164,312 2,164,319 2,164,326 2,164,333 2,164,340 4,160,128 4,078,287 4,093,130 4,107,462 4,120,735 4,133,924 4,228,570 478,427 488,285 489,740 491,248 492,711 Sycamore Hills CFD 2015-1-2 1,135,802 771,560 750,327 771,562 771,563 771,564 952,712 757,752 757,753 757,754 757,756 757,757 Total Restricted Funds $ 32,166,295 $ 27,201,875 $ 25,574,247 $ 25,611,996 $ 25,627,314 $ 25,642,558 $ 26,953,456 $ 22,115,848 $ 21,956,843 $ 21,960,166 $ 21,963,600 $ 21,966,928

4<�°F °p`q� CITFUP LAND
oid "The City of Gracious Living"
DATE: September 8,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:MARCELO A.BLANCO,CHIEF OF POLICE

LON TEAGUE,CAPTAIN
SUBJECT: CONSIDER ACCEPTING A DONATION FROM THE UPLAND POLICE FOUNDATION TO PURCHASE A POLICE K9
RECOMMENDED ACTION:

It is recommended that the City Council accept a donation in the amount of$107,534 from the Upland Police Foundation. The donation will be used to support the purchase of a new Police K9.

GOAL STATEMENT
The proposed action supports the City's goal of providing safe and effective law enforcement for the Upland community.

BACKGROUND
In March 2025, Upland Police K9 "Rudy" retired from service. With Rudy's retirement, a vacancy was left in the Upland Police Department's K9 program. The Upland Police Department relies on donations to the Upland Police Foundation, a non-profit organization that receives donations from the community. The Upland Police Foundation provides these funds to allow officers to attend specialized training and procures specialized equipment for the department. The K9 program falls under the specialized equipment component. Since 2003, the Upland Police Foundation has raised money from the community to purchase five(5)police K9s.

ISSUES AND ANALYSIS
The Upland Police Foundation received an anonymous donation of$107,534. This amount is exactly what is needed to fund an additional K9. The amount would cover the cost of the new K9,training for the K9,training for the new K9 handler,a new police vehicle unit,the emergency equipment for the new police unit, a dog kennel,and all of the miscellaneous items associated with an additional K9.

The Upland Police Foundation will hold the funds and distribute them to the appropriate vendors upon the acquisition of the aforementioned equipment and training.

The Upland Police Department currently deploys a single K9 unit,which provides service during a standard 40-hour workweek. This limited availability creates a gap in K9 coverage during off-hours and weekends, reducing the department's ability to fully leverage the operational benefits a K9 team provides. By adding a second K9 unit, the department would be able to ensure consistent coverage across all seven days, significantly enhancing response capabilities and overall efficiency.

Police K9 serves as a force multiplier within the patrol function, providing critical support in a variety of high-risk and time-sensitive situations. K9s assist in the apprehension of fleeing suspects,the detection of narcotics, evidence searches, and the tracking of missing persons or suspects in flight. Their presence alone often results in quicker compliance and reduced use of force incidents. In high-risk situations, a K9 can be deployed ahead of officers, increasing officer safety while reducing the number of personnel required to safely manage a scene.

The addition of a second K9 would bolster officer safety, improve response times, and increase the department's capacity to handle multiple incidents simultaneously. It also ensures the department is better positioned to support mutual aid requests and large-scale operations without compromising local patrol coverage.

Upon acceptance of the donation,the City Clerk will file and post the required Fair Political Practices Commission (FPPC) Form 801, as mandated for the reporting of gifts to public agencies. This ensures full transparency and compliance with state regulations regarding the acceptance and use of donated funds.

ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act(CEQA). Section 15378 of the CEQA Guidelines defines a project subject to CEQA. The proposed action is not included within the definition of a"project" and thus is exempt.

FISCAL IMPACTS
There is no fiscal impact associated with this action. The Police Foundation will be responsible for the direct payment to vendors,as well as any equipment and training expenditures.

Once the purchases are made and the required documentation is provided to Finance,the vehicle and the K-9 will be capitalized per the City's Fixed Asset Policy.

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

4<�°F °p`q� CITFUP LAND
oid "The City of Gracious Living"
DATE: September 8,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:MARCELO A.BLANCO,POLICE CHIEF

BRYCE MILAKOVICH,POLICE SERGEANT
SUBJECT: CONSIDER ACCEPTANCE OF 2025/2026 DEPARTMENT OF ALCOHOL BEVERAGE

CONTROL GRANT FUNDS
RECOMMENDED ACTION:

It is recommended that the City Council accept the Fiscal Year 2025/2026 Alcoholic Policing Partnership(APP)Grant from the California Department of Alcoholic Beverage Control in the amount of$80,000 and authorize the City Manager,or designee,to execute all necessary documents and agreements to implement the grant.

GOAL STATEMENT
The proposed action supports the City's and Department's goal of providing safe and effective law enforcement for the Upland community.

BACKGROUND
The California Department of Alcoholic Beverage Control(ABC)established the Alcohol Policing Partnership(APP) Program in 1995 to support local law enforcement in reducing alcohol-related harm. Through funding and collaborative enforcement strategies,the program targets underage drinking,over-service to intoxicated patrons,and associated criminal activity. For the 2025/2026 cycle, the Upland and Claremont Police Departments have been awarded a joint grant of$80,000 to enhance alcohol enforcement efforts in their communities.

Upland and Claremont, with a combined population of nearly 115,000 and 289 ABC-licensed establishments, face persistent issues including DUI offenses, public intoxication, and alcohol-related disturbances. Upland's annual festivals and downtown nightlife contribute to high service call volumes, while Claremont contends with underage access to alcohol due to its large student population. In 2024, the departments recorded over 600 DUI arrests and hundreds of public intoxication cases.Both agencies are also responding to challenges involving a persistent homeless population, often linked to alcohol and substance abuse near licensed premises. The agencies obtained a joint ABC grant in the Fiscal Year 2024/2025 and their collaboration and operations yielded positive results.

ISSUES AND ANALYSIS
The ABC grant will fund operations including at least three"Minor Decoy"operations,at least three"Shoulder Tap" operations,at least two"IMPACT"operations,at least one"Trap Door"operation,at least three"Direct Enforcement" operations, at least two "Undercover"operations, at least one "LEAD"training for licensees, at least one "Warrant Sweep", at least four "Briefing/TRACE" trainings, and provide press/social media releases on grant enforcement activities. Sergeant Bryce Milakovich(Upland PD)and Sergeant Ting(Claremont PD)will oversee implementation, utilizing experienced officers from patrol,detective,and special enforcement units.With prior ABC grant experience and current staffing constraints,both departments will benefit from the added resources to increase compliance,reduce violations,and improve public safety through focused,proactive strategies.

ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act(CEQA). Section 15378 of the CEQA Guidelines defines a project subject to CEQA. The proposed action is not included within the definition of a"project" and thus is exempt.

FISCAL IMPACTS
The grant award is $80,000. The revenue will be deposited in the General Fund Account No. 1013201-4419-32620 and expenditures available in the Police Department Administration Overtime Account No. 1013201-5133-32620

($75,000)and Police Department Administration Training/Conferences/Meetings Account No. 1013201-5215-32620 ($5,000).

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

ALCOHOL POLICING PARTNERSHIP (APP)

PROGRAM

GRANT PROPOSAL FORMS
Due by: April 1 , 2025 hGP��FoRti�9•
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PROPOSAL COVER SHEET

SCOPE OF WORK

BUDGET DETAIL WORKSHEET

OTHER FUNDING SOURCES
For further instructions and detailed information,
please refer to the RFP Guidelines.

STATE OF CALIFORNIA
Gpy'FORn,�.9,
Department of Alcoholic Beverage Control
of VERP'.

Alcohol Policing Partnership Program

PROPOSAL COVER SHEET
(TO BE COMPLETED BY APPLICANT AGENCY)

1. Name of Applicant Agency: Upland Police Department and Claremont Police Department

2. Description of Applicant Agency: Provide your city or county jurisdiction, and include population data, relevant demographic, and socio-economic characteristics of the community.

The Upland and Claremont Police Departments serve San Bernardino and Los Angeles counties, respectively. Upland, with a population of 78,699, is a suburban city in San Bernardino County, where 45% of residents are White, 43% Hispanic, 6% Black and 10% Asian. Its median household income is $101,407, with a 56.9% homeownership rate.

Claremont, with 35,640 residents, has a population that is 52% White, 26% Hispanic, 5% Black, and 14%Asian. Known for its affluent neighborhoods, Claremont has a median income of$122,127 and a 65.5% homeownership rate. Together, the two departments employ 116 sworn officers and over 50 full-time staff, with divisions for field operations and support services.

3. Number of licenses in Project Area: 289 4. Tax ID: 95-6000805

5. Funds Requested: $99,105 6. Project Period: July 1, 2025 - June 30, 2026

7. Acceptance of Conditions: By submitting this proposal, the applicant signifies acceptance of the responsibility to comply with all requirements stated in the Request for Proposals. The applicant understands that ABC is not obligated to fund the project until the applicant submits correctly completed documents required for the contract.

A. Project Director B. Chief of Police or Sheriff Person Having Day-To-Day Responsibility for the Project Authorizing Official Name: Bryce Milakovich Name: Marcelo Blanco Address: 1499 W. 13th St. Upland, CA 91786 Address:
1499 W. 13th St. Upland, CA 91786
Phone: (909)949-7624 Phone: (909)949-7624
Email Address: [email protected] Email Address: [email protected] Title: Sergeant Title: Chief of Police Signature: Signature:

C. Fiscal or Accounting Official D. ABC US ONLY Name: Staci Sullivan
Address: 450 N. Euclid Ave. Upland,CA 91786
Phone: (909) 931-4172
Email Address: [email protected]
Title: Finance Manager
Signature:? 1 c ' —

SCOPE OF WORK
Summary (Please refer to RFP Guidelines)
The Upland Police Department, led by Chief Marcelo Blanco, consists of 74 sworn officers and 39 professional staff members. As a full-service law enforcement agency, it operates across three divisions:
operations, administration, and support services. Located in the northwest portion of San Bernardino County, Upland sits at the base of the San Gabriel Mountains. Its central location has positioned it as a retail hub for the Inland Empire. Covering 15.6 square miles, Upland has a population of 78,699. Known as the "City of Gracious Living," Upland is famous for its annual Lemon Festival, Irish Festival, and spectacular 4th of July fireworks show. The city operates under a general law structure with a five-member city council.

The Claremont Police Department, led by newly appointed Chief Mike Ciszek, currently has 42 sworn officers and at least 40 professional staff members. The department is organized into field operations and support services divisions. Located on the eastern edge of Los Angeles County, Claremont covers an area of 13.49 square miles and has a population of 35,640. The city is renowned for its historic buildings, charming downtown area, and the prestigious Claremont Colleges. These colleges contribute an additional 8,000 students to the city's population, with about 6,000 of them being under the age of 21.

Claremont operates as a general law city with a five-member city council.

We are requesting funding from the Department of Alcoholic Beverage Control in the amount of$99,105.

In total, there are 289 ABC-licensed establishments across the cities of Upland and Claremont (active retail and non retail licenses).

Project Personnel
The Upland Police Department's Quality of Life unit (IMPACT) will take on responsibility for this project.

Sergeant Bryce Milakovich will serve as the project director, overseeing the daily operations of the grant.

His duties include managing training, scheduling operations, handling monthly billing and reports, and maintaining records for ABC review. With 13 years of experience as a police officer in Upland, Sergeant Milakovich currently holds a supervisory role within the Quality of Life unit, Code Enforcement, and Homeless Services. Having previously supervised units focused on ABC grants and ABC investigations, he brings extensive knowledge and expertise to this role.

Additionally, the Claremont Police Department will designate Sergeant Ting to manage their operations, scheduling, training, and record-keeping. Sergeant Ting currently serves as the supervisor of the Patrol Division and has previous experience working on ABC grant operations and conducting ABC investigations.

The staff required to achieve the goals and objectives of the grant will include officers from both the Upland and Claremont Police Departments, selected from their patrol divisions, detective bureaus, and special enforcement units. With 74 full-time police officers in the City of Upland and a combined total of 116 full-time sworn officers across both agencies, there is a strong pool of resources to support the project. Each operation will deploy 2 to 8 officers, depending on the objectives. Many of the officers assigned to the grant project have prior experience in ABC operations and alcohol-related enforcement.

Sergeant Milakovich and Sergeant Ting will oversee and coordinate all operations.

SCOPE OF WORK
Problem Statement (Please state only problems in the area) The proposed Alcohol Policing Partnership (APP) grant program will serve the cities of Upland and Claremont, with a combined population of nearly 115,000 across 30 square miles. Both cities feature vibrant downtown areas known for their active nightlife, with numerous bars, restaurants, and live entertainment venues. Upland hosts annual events such as the Irish Festival and Lemon Festival, which take place in the downtown district, home to many ABC-licensed businesses. During these events, streets are closed off to allow patrons to enjoy alcoholic beverages while shopping and listening to live music.

The Upland Police Department has responded to numerous complaints about alcohol-related issues, including sales to minors, over-serving, underage drinking, and public intoxication, signaling the need for targeted enforcement. Claremont has 88 ABC-licensed businesses, with over 40 located in the downtown area, easily accessible to students from the Claremont Colleges. With a significant portion of the 8,000 students under 21, the city's active nightlife increases the challenges for the Claremont Police Department.

The department has responded to persistent complaints to ABC-licensed establishments, addressing a range of alcohol-related offenses such as sales to minors, theft ("beer runs"), drug violations, disturbances, fights, over-serving, public urination, intoxicated individuals, assaults on officers, DUI, and even gross vehicular manslaughter and murder. Despite increased efforts by the Upland Police Department to tackle DUI arrests, alcohol-related injury collisions in the city have consistently increased since 2020.

One fatal collision involved a driver who hit a pedestrian and fled the scene, with both individuals having consumed alcohol at a nearby ABC-licensed establishment. The driver was later arrested for DUI and gross vehicular manslaughter.

In 2024, the Upland Police Department responded to 362 DUI-related calls for service and made 351 DUI arrests, along with 240 arrests for being drunk in public. The Claremont Police Department handled 122 DUI-related calls and made 251 DUI arrests, along with 91 arrests for drunk in public.

Another major issue in both cities is the rising homeless population, many of whom struggle with substance abuse, alcohol addiction, and mental health challenges. This has increased the number of service calls and heightened the demand for assistance at ABC-licensed businesses, which often deal with intoxicated individuals causing disturbances. Additionally, three nearby mental health hospitals receive patients from across San Bernardino and Los Angeles counties, many of whom are homeless and remain in the area after being discharged. Some of these individuals engage in illegal activities, such as purchasing alcohol for minors in exchange for money or alcohol at ABC-licensed establishments.

SCOPE OF WORK
Project Description section 1 of 2
The project goals focus on strengthening ABC-related enforcement, specifically targeting the prevention of underage alcohol access, increasing media visibility, and reducing service calls at problem locations within Upland and Claremont. To achieve these objectives, the following actions will be taken:

Objective #1: Reduce alcohol availability to minors by conducting at least four Shoulder Tap operations.

Success will be measured by the number of operations completed throughout the grant year.

Objective #2: Decrease underage alcohol consumption by conducting at least four Minor Decoy operations. This will be assessed based on the number of operations conducted during the grant year.

Objective #3: Increase media coverage of the Upland and Claremont Police Departments' collaboration with ABC by issuing an initial press release announcing the grant and its objectives, followed by three additional releases highlighting outcomes. Success will be measured by the number of press releases issued and shared on social media platforms.

Objective #4: Provide at least four briefing trainings for sworn officers on alcohol-related laws and ABC programs. Success will be evaluated by the number of completed trainings, with completion aimed for the first quarter of the grant.

Objective #5:Conduct at least one LEAD class to train business owners and staff on alcohol-related laws and ABC programs. This will be measured by the number of LEAD classes held during the grant year.

Objective #6: Execute at least three IMPACT Operations targeting newly licensed ABC establishments, those with prior violations, and problem locations. Success will be assessed by the number of operations conducted during the grant year.

Objective #7: Carry out at least four Directed Enforcement Operations targeting problem ABC establishments and areas with repeat service calls. Operations will involve both undercover and uniformed patrols. Success will be measured by the number of operations completed during the grant year.

Objective #8: Increase awareness of activity within on-sale ABC licensed establishments by conducting at least two undercover operations. This will be evaluated based on the number of operations completed by the end of the grant year.

Objective #9: Reduce the use of illegal IDs by minors in on-sale ABC licensed businesses through at least two Trap Door operations. Success will be measured by the number of Trap Door operations completed throughout the grant year.

Objective #10: Conduct at least one warrant sweep targeting individuals with outstanding warrants for ABC violations or alcohol-related crimes. This will be assessed based on the number of warrant sweeps conducted during the grant year.

SCOPE OF WORK
Project Description section 2 of 2

SCOPE OF WORK
Additional Information
A 2017 study by the National Highway Traffic Safety Administration underscores the effectiveness of training employees in responsible beverage service and enforcing such programs, including measures to prevent over serving intoxicated patrons, in reducing impaired driving. The LEAD (Licensee Education on Alcohol and Drugs) program is vital in addressing this issue by providing licensees and servers with the knowledge and tools to promote responsible alcohol consumption and improve community safety.

In recent years, law enforcement agencies have faced increased scrutiny from the media and the public, complicating efforts to recruit and retain qualified officers. Both Upland and Claremont Police Departments have been operating with staffing shortages, making it challenging to tackle alcohol-related issues effectively. The Upland Police Department has not received an ABC grant since 2017, and Claremont's last grant was in 2023. With rising call volumes and ongoing alcohol-related problems, an ABC grant would provide the necessary resources and personnel to better address these challenges and improve public safety.

BUDGET DETAIL WORKSHEET
A. Personnel Services
Salaries
Classification/Positions Computation Total Cost 1 N/A
2 3
SUBTOTAL $ 0
Overtime
Classification/Positions Computation Total Cost 1 Officer 414 hours x $100.74 (AVG) $ 41,706
2 Supervisor 216 hours x $163.23 (AVG) $ 35,258 3 4
5 6
SUBTOTAL $ 76,964
Benefits
Classification/Positions Computation Total Cost 1 Officer $41,706 x 25% $ 10,427
2 Supervisor $35,258 x 25% $ 8,815
3 4
5 B. Operating Expenses and Equipment SUBTOTAL $ 19,241 Operating Expenses*
Description Computation Total Cost
1 Buy Money - Operations 8 x $50 $ 400
2 *maximum of$2,500.00
SUBTOTAL $ 400
Equipment *
Description Computation Total Cost
1 2
3 *maximum of$2,500.00 SUBTOTAL $ 0
C. Travel Expenses*
Description Computation Total Cost
1 Registration for APP Conference $325 x 2 attendees $ 650 2 Lodging, Travel, Per Diem $952 x 2 attendees $ 1,850 3 4
*APP Conference only.All travel cannot exceed current state rates. SUBTOTAL $ 2,500 GRANT TOTAL $ 99,105

OTHER FUNDING SOURCES
Complete the following to report the total funds available to support the activities related to accomplishing the goals and objectives of the contract. In the "Grant Funds" column, report the ABC funds requested by category. In the "Other Funds" column, report all other funds available to support the project by category (if none, leave blank). Then calculate the totals by category in the "Program Total" column. Total each column down to arrive at the total program funds available.

Note: Round all budget amounts to the nearest dollar—no cents.

Budget Category Grant Funds Other Funds Program Total A. Personnel Services $ 96,205 $ 96,205
B. Operating Expense $ 400 $ 400
C. Travel/Registration Fees $ 2,500 $ 2,500 D. Equipment $ 0 $ 0
TOTALS $ 99,105 $ 0 $ 99,105
This form does not become part of the contract but is required in the Request for Proposal package.
*Disclaimer-Please complete only if your department will contribute funds.

Agreement Number: 25-APP45
City of Upland through the Upland Police Department

EXHIBIT A

SCOPE OF WORK
I. SCOPE OF WORK
• Contractor agrees to implement the Department of Alcoholic Beverage Control (ABC), Alcohol Policing Partnership program. This program is intended to work with law enforcement agencies to develop an effective, comprehensive and strategic approach to eliminate the crime and public nuisance problems associated with problem alcoholic beverage outlets.
• Contractor agrees to implement ABC's Minor Decoy, Shoulder Tap Programs and conduct Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) Inspections. These programs target both ABC licensed premises and individuals who furnish alcoholic beverages to the underage operators. The project is targeted to reduce underage drinking and the resultant DUI driving injuries and fatalities, and/or property damages, reduce youth access to alcoholic beverages through the education of licensee(s), enforcement intervention and the impressions of omnipresence of law enforcement. In addition, Contractor agrees to the following goals:

1. The operation period of the grant is July 1, 2025 through June 30, 2026.

2. Contractor agrees to raise public awareness that selling, serving and/or furnishing alcoholic beverages to individuals under twenty-one years old is a criminal violation that will be prosecuted by local city and district attorneys.

3. Minor Decoy operations are designed to educate and deter licensed locations from selling/furnishing alcohol to minors. Contractor agrees to conduct Minor Decoy Operations at both "On-Sale" and "Off-Sale" licensed establishments within the operation period of the grant.

4. Shoulder Tap operations are used to detect and deter adult furnishers outside of a licensed business. Contractor agrees to conduct Shoulder Tap Operations at "Off-Sale" licensed locations to apprehend adults that are unaffiliated with the licensed businesses and who are purchasing alcohol for minors outside of the stores within the operation period of the grant.

5. Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) primary goal is to educate licensee's on alcohol related laws to help reduce alcohol-related crime in and around licensed premises. Contractor agrees to conduct visits and inspections of licensed premises identifying areas of non-compliance at "On-Sale" and "Off-Sale" licensed locations within the operation period of the grant.

II. GOALS AND OBJECTIVES

1. Conduct at least three (3) Minor Decoy operations.

2. Conduct at least three (3) Shoulder tap operations, including the Statewide Shoulder tap operation.

3. Conduct at least two (2) IMPACT operations.

Agreement Number: 25-APP45
City of Upland through the Upland Police Department

4. Conduct at least one (1) Trap Door operation.

5. Conduct at least three (3) Direct Enforcement operations.

6. Conduct at least two (2) Undercover operations.

7. Conduct at least one (1) Warrant sweep.

8. Host at least one (1) LEAD training.

9. Provide at least four (4) Briefing /TRACE trainings.

10. Provide press/social media releases on grant enforcement activities.

A. To announce the start of the program;
B. At the conclusion of each Minor Decoy Operation has been held (to announce the number of licensed premises who sold to the minor decoy) C. At the conclusion of each Shoulder Tap Operation has been held (to announce the number of adults arrested for purchasing alcoholic beverages for the decoy).

11. Contractor will fax (916) 419-2599 or email each press release to the Department's Public Information Officer ([email protected]) as soon as it is released.

12. Contractor agrees in all press releases, in addition to any credits the agency wishes to give, will include the following statement: "This project is part of the Department of Alcoholic Beverage Control's Alcohol Policing Partnership."
Contractor agrees to complete and submit monthly reports, on a format designed and provided by the Department of Alcoholic Beverage Control due no later than 15th of the following month.

III. PROJECT REPRESENTATIVES
The project representatives during the term of this agreement will be:

Upland Police Department Department of Alcoholic Beverage Control Bryce Milakovich, Sergeant Aaron Perry, Supervising Agent in Charge 1499 W. 13th Street 3927 Lennane Drive, Suite 100 Upland, CA 91786 Sacramento, CA 95834
(909) 949-7624 (916) 419-5169
[email protected] aaron.perry(a�abc.ca.gov
Direct all fiscal inquiries to:

Upland Police Department Department of Alcoholic Beverage Control Staci Sullivan, Finance Manager Kristine Okino, Grant Coordinator 450 N. Euclid Avenue 3927 Lennane Drive, Suite 100
Upland, CA 91786 Sacramento, CA 95834
(909) 931-4172 [email protected]
[email protected]

Agreement Number: 25-APP45
City of Upland through the Upland Police Department

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS
I. INVOICING AND PAYMENT
• For services satisfactorily rendered and upon receipt and approval of the invoice, the Department of Alcoholic Beverage Control agrees to pay a monthly payment of approved reimbursable costs per the Budget Detail of personnel overtime and benefits (actual cost) and/or allowable costs. • Invoices shall clearly reference this contract number (25-APP45) and must not exceed the contract total authorized amount of$80,000.00. Invoices are to be submitted by the 15th of every month, on the prescribed form designed by the Department of Alcoholic Beverage Control.

Submit to: Department of Alcoholic Beverage Control
Attn: Kristine Okino, Grant Coordinator
3927 Lennane Drive
Sacramento, California 95834
• Payment shall be made in arrears within 30 days from the receipt of an undisputed invoice. Nothing contained herein shall prohibit advance payments as authorized by Item 2100-101-3036, Budget Act, Statues of 2025.
• Contractor understands in order to be eligible for reimbursement; cost must be incurred on or after the effective date of the project, July 1, 2025 and on or before the project termination date, June 30, 2026. • Revisions to the "Scope of Work" and the "Budget Detail" may be requested by a change request letter submitted by the Contractor. If approved, the revised Grant Scope of Work and/or Budget Detail supersedes and replaces the previous grant and will initiate an amendment. No revisions can exceed allotted amount as shown on the Budget Detail. The total amount of the grant must remain unchanged. • Contractor agrees to refund to the State any amounts claimed for reimbursement and paid to Contractor which are later disallowed by the State after audit or inspection of records maintained by the Contractor.
• Only the costs displayed in the Budget Detail are authorized for reimbursement by the State to Contractor under this agreement. Any other costs incurred by Contractor in the performance of this agreement are the sole responsibility of Contractor.
• Title shall be reserved to the State for any State-furnished or State-financed property authorized by the State which is not fully consumed in the performance of this agreement. Contractor is responsible for the care, maintenance, repair, and protection of any such property. Inventory records shall be maintained by Contractor and submitted to the State upon request. All such property shall be returned to the State upon the expiration of this grant unless the State otherwise directs. • Prior approval by the State in writing is required for the location, costs, dates, agenda, instructors, instructional materials, and attendees at any reimbursable training seminar, workshop or conference, and over any reimbursable publicity or educational materials to be made available for distribution.

Contractor is required to acknowledge the support of the State whenever publicizing the work under this grant in any media.

Agreement Number: 25-APP45
City of Upland through the Upland Police Department

II. BUDGET DETAIL
COST CATEGORY TOTAL COST
A. Personnel Services
Overtime
Officer ($100.74/hourly) $36,700.00
Supervisor ($163.23/hourly) $28,400.00
Benefits — 25% $12,000.00
TOTAL Personnel $77,100.00
B. Operating Expenses (receipts required)
Buy Funds $400.00
TOTAL Operating $400.00
C. Equipment (receipts required, must be purchased by 12/31) n/a $0.00
TOTAL Equipment $0.00
D. Travel Costs
Registration, lodging, per diem $2,500.00
TOTAL Travel $2,500.00
GRANT TOTAL $80,000.00

Agreement Number: 25-APP45
City of Upland through the Upland Police Department

III. BUDGET CONTINGENCY CLAUSE
• It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.
• If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

IV. PROMPT PAYMENT CLAUSE
• Payment will be made in accordance with, and within the time specified in, Government Code Chapter

4.5, commencing with Section 927.

General Terms and Conditions (GTC 02/2025)

EXHIBIT C

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause.

Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

12. TIMELINESS: Time is of the essence in this Agreement.