EX RW R/W
8” MEDIAN
CURB (TYP.)
EXISTING
6” VERTICAL
CURB (TYP.)
NEW
MEDIAN
PROPOSED
“THE FARM“
COMMUNITY
EXISTING BRIGHTON
LANDING SUBDIVISION
CURB (TYP.)
138’+MIN
10’ 10’
MULTI
-USE
PATH
MULTI
-USE
PATH
Item 11.b
80 Figure 6.2.2B: Elmira Road (West of Roundabout)
chapter 6
35’ MIN LANDSCAPE AREA
10’ 5’ MIN 10’
PARKWAY
LANDSCAPE AREA
20’
155’+
12’ 16’ 12’ 20’ 40’+
NEW
MEDIAN
EXISTING R/W R/W
EXISTING
SOUNDWALL
PARK AREA
EXISTING
6” VERTICAL
CURB (TYP.)
EXISTING
BRIGHTON
LANDING
SUBDIVISION
0 20’10’
MULTI
-USE
PATH
MULTI
-USE
PATH
Item 11.b
The Farm at Alamo Creek Specific Plan 81
Vacaville, CA
Figure 6.2.3: Carroll Way
TRANSPORTATION + CIRCULATION
10’
35’ LANDSCAPE AREA 20’ 20’ 35’ LANDSCAPE AREA
PART OF FUTURE SUBDIVISION
IMPROVEMENTS
16’
126’
MEDIAN
THE FARM THE FARM
8” MEDIAN
CURB (TYP.)
6” VERTICAL
CURB (TYP.)
10’
0 20’10’
MULTI
-USE
PATH
MULTI
-USE
PATH
Item 11.b
82 chapter 6
Figure 6.2.4A: Hawkins Road -West of Roundabout (Ultimate) 10’ 10’6’ 9.5’4’
LANDSCAPE AREA (HOA)
30’ 20’ 20.50’ 29.50’ MAX
140’
12’ 16’ 12’
MEDIAN
R/W
R/W AT BOC PL
SOUNDWALL
PARKWAY STRIP
WHERE OCCURS
PROPOSED “THE FARM”
COMMUNITY
EXISTING SID CANAL
(LOCATION VARIES)
PROPOSED 54” SID PIPE
EXISTING
6” VERTICAL
CURB (TYP.)
0 20’10’
MULTI
-USE
PATH
Item 11.b
The Farm at Alamo Creek Specific Plan 83
Vacaville, CA
TRANSPORTATION + CIRCULATION
Figure 6.2.4B: Hawkins Road -West of Roundabout (Ultimate) 8’ 18’ 12’ 12’ 20’
100’
PROPOSED
SUBDIVISION
EXISTING R/W R/W PL
0 20’10’
PROPOSED 54” SID PIPE
(HOA)
29.50’ MAX
Item 11.b
84 chapter 6
Figure 6.2.4C: Hawkins Road -East of Roundabout (Interim) 10’
(HOA)
17’+ 12’ 20’ 29.5’ MAX
100’
EXISTING R/W
EXISTING PAVEMENT
TO REMAIN PROPOSED
SUBDIVISION
0 20’10’
MULTI-USE
PATH
PROPOSED 54” SID PIPE
R/W PL
Item 11.b
The Farm at Alamo Creek Specific Plan 85
Vacaville, CA
TRANSPORTATION + CIRCULATION
Figure 6.2.5A: Camino Arroyo
5’
0.5’
5’
PUE
6’ PARKWAY STRIP 10’
11’ 19.5’ 12’ MIN
PAE
39.5’
8’ PARKING BAY
4’
MULTI-USE
TRAIL
EXISTING
CREEK
EXISTING
BANK TOP
MIN
SIDEWALK
R/W 0 20’10’
8” MAX. PLANTING STRIP
(BEYOND, BETWEEN
PARKING BAYS)
Item 11.b
86 chapter 6
Figure 6.2.5B: Camino Beltran
11.5’ 19.5’ 19.5’ 11.5’
6’5’ PARKWAY 5’
STRIP (TYP.)
CONC.SIDEWALK SEPARATED
MIN SIDEWALK (TYP.)
6” VERTICAL
CURB (TYP.)
R/W R/W 0 20’10’
5’ 5’
PUE PAE PUEPAE
Item 11.b
The Farm at Alamo Creek Specific Plan 87
Vacaville, CA
TRANSPORTATION + CIRCULATION
Figure 6.2.5C: Camino Beltran & Camino Hacienda
6’5’ PARKWAY
MIN STRIP (TYP.)
10’
MULTI
-USE
TRAIL
6” VERTICAL
CURB (TYP.)
11.5’ 17.5’ 17’ 26’
R/W R/W 0 20’10’
5’
PUE PAE
Item 11.b
88 chapter 6
Figure 6.2.6: Residential Street (Typ.)
0 20’10’
17’ 17’
11’ 35’ R/W TO R/W 11’
6’5’ PARKWAY 5’
STRIP (TYP.)
SIDEWALK SIDEWALK
6” VERTICAL
CURB (TYP.)
R/W R/W
5’ 5’
PUE PAE PUE
0.5’ 0.5’
Item 11.b
The Farm at Alamo Creek Specific Plan 89
Vacaville, CA
TRANSPORTATION + CIRCULATION
0 24’12’ N Figure 6.2.7: Intersection at Camino Arroyo & Carroll Way 10’ MULTI-USE
TRAIL
10’ MULTI-USE
TRAIL
10’ MULTI-USE
TRAIL
PEDESTRIAN
CROSSING
FUTURE
DEVELOPMENT
CARROLL WAY
CAMINO
ARROYO
ALAMO CREEK
4’ DG
JOGGING PATH
5’ WALKING
PATH
ENTRY
MONUMENT
Item 11.b
90 0 24’12’ N
Figure 6.2.8: Entry at Camino Beltran
chapter 6
5’ WALKING
TRAIL
ENTRY
MONUMENT
10’ SIDEWALK
PROPERTY LINE
5’ SIDEWALK
PEDESTRIAN
CROSSING
CAMINO BELTRAN
HOUSING PARCEL
LEISURE TOWN
HOUSING PARCEL
BERMS WITH
ORCHARD TREES
ENTRY
MONUMENT
Item 11.b
The Farm at Alamo Creek Specific Plan 91
Vacaville, CA
TRANSPORTATION + CIRCULATION
Figure 6.3: Non Vehicular Circulation System
ELMIRA ROAD CARROLL WAY
10’ MINMUM
WIDE MULTI-USE PATH- 4.2 MILES
4’ WIDE DG PATH - 0.57 MILES
PEDESTRIAN ACCESS BRIDGE
OVER ALAMO CREEK
Item 11.b
Item 11.b
93 chapter 7
RECREATION, OPEN SPACE, + RESOURCE MANAGEMENT
7.0 Introduction
7.1 Public Open Space and Recreation
7.0 INTRODUCTION
Within easy reach from all corners of the community an array of parks and public facilities provide diverse recreational opportunities for the residents.
The Farm at Alamo Creek will be required to comply with the Mitigation Monitoring and Reporting Program (MMRP) measures to reduce the development’s impact on the environment.
7 RECREATION, OPEN SPACE, AND
RESOURCE MANAGEMENT
Item 11.b
94 7.1 OPEN SPACE AND RECREATION
The Farm at Alamo Creek will result in the construction of numerous public and private recreational facilities and parks including:
• A centrally located private neighborhood park that will incorporate a private Clubhouse and pool facility for all residents;
• 2 private neighborhood pocket parks
• An 8.2-acre “Play-4-All Park” privately funded park on Elmira Road designed for children of all abilities and disabilities
• A large, multi-use public community park with 2 soccer fields and a baseball diamond and off-street parking shared with the Play-4-All Park • A public linear open space along Old Alamo Creek, incorporating the existing vegetation and the restoration of approximately 800 feet of creek east of Carrol Way. • A public detention basin with surrounding landscape improvements and trail. • A large public orchard along the east side of Leisure Town Road, providing a green buffer between the community and the vehicular artery. The public orchard will be maintained through the HOA.
7.1.1 Central Neighborhood Park and Clubhouse
A centrally located park and clubhouse will function as the social and recreational heart of the community. Within easy reach from all corners of the community, the site will provide several public facilities for the residents, including a club house and a swimming pool. The park will include outdoor gathering areas and activity areas complementary to the program of the community clubhouse and pool. These may include shade structures, play areas, a small performance space with outdoor seating, etc. Planting selection may include some fruit bearing species reflecting the character of the community and its agrarian context.
chapter 7 Item 11.b
The Farm at Alamo Creek Specific Plan 95
Vacaville, CA
7.1.2 Pocket Parks
The two private pocket parks north and south of the Community Park are meant as “outdoor rooms” for nearby residents. They each provide open space for neighbors to socialize, take a stroll, enjoy a day of sunshine, or organize small outdoor gatherings on a week end. Landscape improvments may include informal turf play areas, picnic facilities, shade structures, and distinct seating areas. The landscape program should respond to the needs of senior residents and children, the two age groups that will likely use these spaces the most. The design for each park whould have a distinct feel, emphasizing the unique character of the two spaces: this distinction should be reflected both in the programming and in the planting design and species selected. Planting selection should include some fruit bearing species reflecting the character of the community and its agrarian context. Accent planting is recommended along the north-south axis connecting the two parks, emphasizing the complementary relationship of the 2 spaces and the pedestrian and bike connections.
7.1.3 Play-4-All Park and Community Park
A privately funded, large Play-4-All-Park will comlement the adjacent city community park on Elmira Road and Alamo Creek. The two parks will include a large, 8,000 square foot play structure, two mini ballparks designed for Challenger Leagues, Tee Ball, and Adult Whiffle Ball, a Town Square, two Dog Parks, two Soccer Fields, a Baseball Diamond and plenty of parking. Play activities for families and children are at the core of these outdoor spaces and the play structures and facilities will allow children of all ages, with and without disabilities, to play together. Themed play areas will be identified throughout the entire space, allowing easy pedestrian connection but also spatial distinction between one play area and the other. The planting design should respond to intense outdoor activity use with a selection of easy to maintain, drought tolerant, strong planting species.
The planting along the south and east edge of the park should provide a green buffer to the adjacent residential neighborhoods while on the north side the landscape design should blend with the existing vegetation and integrate seamlessly new and existing planting material. Besides the listed play structures and space permitting, amenities should include gazebos, picnic areas and shade structures. The park should make use of careful grading and new berming to create landforms and provide opportunities for outdoor seating areas, define edges, separate uses, and spaces, and create interest.
RECREATION, OPEN SPACE, + RESOURCE MANAGEMENT
PLAY-4-ALL PARK COMMUNITY
PARK
Item 11.b
96 7.1.4 Old Alamo Creek Open Space and Trail
The Old Alamo Creek Trail stretches for over half a mile, east west, incorporating over 10 acres of existing and proposed vegetation and additional trails and park facilities.
The park crosses a major vehicular artery (Carrol Way) and connects to the Detention basin. Pedestrian and bicycle trails will follow the banks of the creeks and parks and connect to the larger pedestrian and bicycle network. Two pedestrian crossings at Camino Arroyo will facilitate pedestrian circulation between the residential neighborhood and the parks along Elmira Avenue. The improved creek will collect on-site stormwater flows from the neighborhood and direct them to the proposed detention basin east of Carrol Way. Creek slopes should be designed to be typically no steeper than 4:1 or 3:1 and native grasses should be used at all sloped areas to provide erosion control.
Landscape improvements shall incorporate and protect the existing vegetation, in particular the large existing oaks, and enhance the native habitat with a selection of native drought tolerant shrubs, groundcovers and grasses supporting critical pollinators, beneficial insects and animal species.
Bench seating areas may be provided at view points, while special landscape features may include flowering accent trees, boulder circles, bat and barn owl boxes and interpretive signage for wildlife. The Creek Open Space will be City-maintained.
7.1.5 Detention Basin
The proposed detention basin will collect storm overflows from the Old Alamo Creek and provide an additional outdoor destination to the neighborhood.
A pedestrian trail will circumnavigate the basin, and integrate with the larger bike and pedestrian circulation of the neighborhood. The banks of the proposed basin shall be designed to provide a natural and pleasant setting. The basin should have an irregular shape, avoiding a full view of its basin from any given point, so that it will be perceived to be much larger than its actual dimensions. Safety fences should be installed around the basin but they should allow for maximum transparency and be integrated in the landscape.
The slopes of the basin should be designed to be typically no steeper than 4:1 or 3:1 and native grasses should be used at all sloped areas to provide erosion control.
Bench seating areas should be provided at view points, while special landscape features may include benches and seating areas, picnic tables, small shade structures and interpretive signage. Planting selection should provide seamless continuity with the vegetation of the Old Alamo Creek, and emphasize the use of native, drought tolerant species that are beneficial to habitat creation/enhancement. The banks of the basin should be planted with trees to minimize attractiveness to large, migrating waterfowl. chapter 7 Item 11.b
The Farm at Alamo Creek Specific Plan 97
Vacaville, CA
RECREATION, OPEN SPACE, + RESOURCE MANAGEMENT
7.1.6 Agriculture Buffer
The eastern portion of the property, north and including the detention basin will serve as an agricultural buffer.
7.1.7 Orchard
A large orchard will be planted along the east side of Leisure Town Road and will be HOA maintained. The rows of trees and the sloped terrain will provide a unique sound and visual buffer from the vehicular traffic on road.
The orchard will express and reinforce the agrarian identity of the Farm at Alamo Creek while potentially providing an additional source of food for neighborhood residents.
The orchard will also provide an ornamentally significant landscaped entry statement for the community. The selection of few, repeated species, or a mono-culture, is recommended, with particular attention to spring color. Ground plane planting should be kept simple and display native, drought tolerant grasses only.
Item 11.b
98 chapter 7
Figure 7.1.A: Residental Streets
0 20’10’
TREES FOR SHADE,
SOUND & SCREEN BUFFER
R/W R/W
DECORATIVE
STREET LIGHT
SIDEWALK SIDEWALK
Item 11.b
The Farm at Alamo Creek Specific Plan 99
Vacaville, CA
RECREATION, OPEN SPACE, + RESOURCE MANAGEMENT
Figure 7.1.B: Camino Beltrain
0 20’10’
TREES FOR SHADE,
SOUND & SCREEN BUFFER
R/W R/W
DECORATIVE
STREET LIGHT
SEPARATED
SIDEWALK (TYP.)
CONC. SIDEWALK
Item 11.b
100
chapter 7
Figure 7.1.A: 1-Street with Trail
0 20’10’
TREES FOR SHADE,
SOUND & SCREEN
BUFFER
R/W R/W
10’ BIKE TRAIL
WHERE OCCUR
DECORATIVE
STREET LIGHT
SIDEWALK
Item 11.b
The Farm at Alamo Creek Specific Plan 101
Vacaville, CA
Figure 7.2.A: Camino Arroyo
RECREATION, OPEN SPACE, + RESOURCE MANAGEMENT
0 20’10’
TREES FOR SHADE,
SOUND & SCREEN
BUFFER
EXISTING
TREES
4’ DG
JOGGING PATTH
R/W
DECORATIVE
STREET LIGHT
8’ MAX
PLANTING STRIP
(BEYOND, BETWEEN
PARKING BAYS)
EXISTING
CREEK
SIDEWALK
MULTI-USE
PATH
Item 11.b
102
chapter 7
Figure 7.2.B: Carroll Way
0 20’10’
R/W R/W
TREES FOR SHADE,
SOUND & SCREEN
BUFFER
NATIVE GRASSES NATIVE GRASSES
CITY STANDARD
STREET LIGHT
THE FARM THE FARM
MULTI
-USE
PATH
MULTI
-USE
PATH
Item 11.b
The Farm at Alamo Creek Specific Plan 103
Vacaville, CA
Figure 7.2.C: Hawkins Road - Ultimate
RECREATION, OPEN SPACE, + RESOURCE MANAGEMENT
0 20’10’
TREES FOR SHADE,
SOUND & SCREEN
BUFFER
THE FARM
SUBDIVISION
FUTURE
SUBDIVISION
R/W R/W
NATIVE GRASSES
CITY STANDARD
STREET LIGHT
WIDE LANDSCAPE
STRIPE (TREES)
WIDE LANDSCAPE
STRIPE (SHURB/GROUND COVER)
MULTI-USE
TRAIL
MULTI-USE
TRAIL
PL
Item 11.b
104
chapter 7
0 20’10’
Figure 7.3.A: Leisure Town Road
PROPOSED
“THE FARM“
SUBDIVISION
RETAINING
WALL
EXISTING
SUBDIVISION
PER CITY PLAN LINE
EXIST
R/W
R/W PL
ORCHARD TREES
FOR SOUND BUFFER
& SCREEN FENCE
MULTI-USE
TRAIL
MULTI-USE
TRAIL
CITY STANDARD
STREET LIGHT
Item 11.b
The Farm at Alamo Creek Specific Plan 105
Vacaville, CA
0 20’10’
RECREATION, OPEN SPACE, + RESOURCE MANAGEMENT
Figure 7.3.B : South Bank Pond at Elmira Road
6’ MIN 12’ 3’ MIN - 22’+ MAX
VARIES
MULTI-USE TRAIL
NORTH SIDE
OF ELMIRA RD
LANDSCAPE
BUFFER
R/W
NATIVE RIPARIAN
PLANTING 4:1 SLOPE
DETENTION BASIN
2’ BY 42” HIGH
FENCE
TOP OF SLOPE
Item 11.b
106
chapter 7
0 20’10’
12’
MULTI-USE TRAIL
6’
NATIVE RIPARIAN
PLANTING 4:1 SLOPE
DETENTION BASIN
2” BY 42” HIGH
FENCE
R/W
THE FARM
(EAST)
ROAD
Figure 7.4.A: North Bank Pond at Elmira Road
Item 11.b
The Farm at Alamo Creek Specific Plan 107
Vacaville, CA
RECREATION, OPEN SPACE, + RESOURCE MANAGEMENT
0 20’10’
MULTI-USE TRAIL
10’8’ 6’MIN
MAX
4’
DG TRAIL
PLANTING STRIP
EXISTING
CREEK
CAMINO
ARROYO
Figure 7.4.B: North Bank Alamo Creek at Camino Arroyo
Item 11.b
108
chapter 7
0 20’10’
Figure 7.5 Alamo Creek at Rosebud Way
12’ PLANTING
MIN STRIP MULTI-USE TRAIL
4’ 10’
DG JOGGING
TRAIL
PL
EXISTING
CREEK
NATIVE RIPARIAN
PLANTING
BUILDING
PROPERTY
FENCE
PROPERTY
FENCE
PARCEL
EDGE
NOTE: EXISTING ELDERBERRY
PLANTS SHOULD NOT BE
DISTURBED
Item 11.b
The Farm at Alamo Creek Specific Plan 109
Vacaville, CA
RECREATION, OPEN SPACE, + RESOURCE MANAGEMENT
0 24’12’ N
Figure 7.6: Pedestrian Bridge at Camino Arroyo
5’ SIDEWALK
6’ PARKWAY
STRIP WITH
GROUNDCOVER
PEDESTRIAN
CROSSING
10’ PEDESTRIAN
BRIDGE
( FUTURE)
4’ DG
JOGGING PATH
CAMINO ARROYO
HOUSING PARCEL HOUSING PARCEL
ALAMO CREEK
Item 11.b
Item 11.b
111
chapter 8
PUBLIC FACILITIES
8.0 Introduction
8.1 Water Supply
8.2 Sewer
8.3 Storm Drainage
8.4 Storm Water Quality
8.5 Floodplains
8.6 Natural Gas, Electricity, Telephone, and Cable TV
8.0 INTRODUCTION
This section of the Specific Plan provides both general and specific guidelines for the development of future infrastructure facilities necessary to serve The Farm at Alamo Creek development area. The infrastructure facilities covered in this section include water distribution (potable and non-potable), sanitary sewer collection, storm drainage and detention, gas, electric, telephone, and cable TV.
This section’s specific purpose is to:
1. Ensure that the project incorporates adequate water and sewer facilities to meet the needs of The Farm at Alamo Creek area.
2. Utilize non-potable water for landscape irrigation within The Farm at Alamo Creek to reduce demand for potable water.
3. Construct a Detention Basinto mitigate for increased run-off due to development.
4. Present preliminary sizes of utility components. Final pipe sizes will be based on computer modeling using the City-wide models maintained by the Utilities Department and funded by the developers and will be subject to the approval by the Director of Utilities prior to design approval. On-site piping and utility facilities shall be sized to accommodate the downstream impacts of future development to the nortth.
5. Identify off-site improvements which are necessary to serve the project 8 PUBLIC FACILITIES
Item 11.b
112
8.1 WATER SUPPLY
The Specific Plan for The Farm at Alamo Creek is designed to ensure that there are adequate and reliable sources of potable and non-potable water for the area.
8.1.1 Potable Water Supply
Figure 8.1.1 shows the Proposed Water Distribution System with existing and proposed water line sizes. In general, Leisure Town Road will have an 12” water transmission main with 12” water mains in all arterials and collectors. In addition, 12” water mains will be adjacent to and through higher density areas to ensure adequate fire flow. All other streets will contain an 8” or 12” water lines with domestic services and fire hydrants as required to serve the development.
It should be noted that in order to serve the water demands of the Specific Plan area, the expansion of the City’s water system will be required. This expansion will be accomplished through payment of Water Impact Fees and the installation of water facilities as outlined in this Specific Plan.
Each developer will be responsible for construction of their portion of the water lines shown on the Proposed Water Distribution System. Each developer will be required to demonstrate that the proposed phasing of each water line installation, including buildout will provide for adequate redundancy (looping) and flow to the satisfaction of the Director of Utilities. Water lines that are not within a paved public street shall have a maintenance road installed above said water line to City of Vacaville Standards.
Developers will comply with the City of Vacaville water conservation ordinance (such as low-flow shower heads and toilets) in the construction of the homes.
Developers will also use low-flow irrigation systems and drought resistant plant materials to the reasonable extent feasible.
8.1.2 Non-Potable Water Supply
Figure 8.1.2 shows the Proposed Non-Potable Water Distribution System Plan with existing and proposed water line sizes. In general, 8” water mains are to be in all arterials and Carroll Way creating a non-potable looped system within The Farm at Alamo Creek area. 6” and 8” lines are to be located internally as necessary to serve their respective developments. Final design shall conform to City Specifications.
8.1.3 Abandon Existing Wells
Any existing wells on the property shall be abandoned per the Solano County Health Code.
8.1.4 New City of Vacaville Well Site
Within The Farm at Alamo Creek there is a new City of Vacaville Potable Water Well Site. Figure 8.1.3. shows a conceptual site plan for the well site. Final design and construction of the site will be done by the City of Vacaville. chapter 8 Item 11.b
The Farm at Alamo Creek Specific Plan 113
Vacaville, CA
CONNECTION POINT
PUBLIC FACILITIES
Figure 8.1.1: Water Distribution System
PROPOSED 8”
WATER MAIN
PROPOSED 12”
WATER MAIN
EXISTING 12”
WATER MAIN
EXISTING 18”
WATER MAIN
Item 11.b
114
Figure 8.1.2: Non-potable Water Distribution System
CONNECTION POINT
PROPOSED
NON-POTABLE LINE
SIZE TO BE DETERMINED
chapter 8 Item 11.b
The Farm at Alamo Creek Specific Plan 115
Vacaville, CA
Figure 8.1.3: City Well Site
PUBLIC FACILITIES Item 11.b
116
8.2 SEWER
The Specific Plan for The Farm at Alamo Creek is designed to ensure an adequate and reliable wastewater collection system for the area, including the Urban Reserve area.
Figure 8 .2.1 shows the Sewer Master Plan with existing and proposed line sizes. It is noted that the newly adopted City of Vacaville General Plan calls for a 42” Sewer Main in Carroll Way. Per discussions with City staff this new sewer main will connect to the 36” Existing Sewer Line in Leisure Town at the Ulatis Drive intersection. This line will then travel from the Leisure Town Road/Ulatis/Hawkins intersection east to Carroll Way. From here the line will become a 42” or 48” line (size to be determined by subsequent analysis) and travel south along Carroll Way to Elmira Road. At Elmira Road, the line will then travel east to a junction box installed with the Brighton Landing Development.
An 18” line in Carroll Way will be installed to serve Phase 1. Ultimately, with completion of the 42” or 48” sewer main, this 18” line will be abandoned. In general, the remaining streets will have a minimum of an 8” line and within a small number of streets, 10” and 12” lines will be installed. Sewer sizes in each street will be determined by a subsequent detailed sewer analysis.
Each developer will be responsible for construction of their portion of the sewer lines shown on the Sewer Master Plan. Each developer will be required to demonstrate that the proposed phasing of each sewer line installation, including full buildout, will provide for adequate collection and conveyance of wastewater to the satisfaction of the Director of Utilities. Sewer lines that are not within a paved public street shall have a maintenance road above said sewer line to City of Vacaville Standards.
8.2.1 Abandon Existing Septic Tanks and Leach Fields
Any existing septic tanks and leach fields shall be abandoned per Solano County Health Code.
Figure 8.2.1: Sewer Collection System Plan
chapter 8 Item 11.b
The Farm at Alamo Creek Specific Plan 117
Vacaville, CA
8.3 STORM DRAINAGE
8.3.1 Existing Setting
Discussion regarding storm drainage for The Farm at Alamo Creek begins in the Town of Elmira. It is widely known that during major storm events Alamo Creek in the Town of Elmira experiences a dramatic increase in the hydraulic grade line and in some cases overtopping of the banks. The Farm at Alamo Creek has commissioned West Yost Associates to conduct a comprehensive review of Alamo Creek including the improvements necessary to adequately convey existing flows through the Town of Elmira. Topographic surveys of the Creek have been completed and initial indications are that one culvert will need to be removed near the corner of ‘B’ Street at Water Street.
Alamo Creek traverses The Farm at Alamo Creek property and the location of the creek has changed over the years with agricultural operations and natural movement. A culvert in the creek at a farm crossing is crushed and completely blocked such that no water goes through. Thus, when flow in the creek gets to this culvert, the water level simply rises and exits across the open farm land.
8.3.2 Completion of Storm Drainage Improvements
The Farm at Alamo Creek, along with other proposed development projects in the areas will participate in the cost to remove this failed culvert to allow flow to occur.
At the southeast corner of the project area, a detention basin will be created to manage peak flows. There is a high ground water table (about 6-8 deep) and the basin will be excavated to approximately 15 feet below existing grade to create a year-round water body. Alamo Creek will be reconstructed adjacent to Elmira Road to the bridge crossing in Elmira Road at the east end of the Papin property (see Figure 8.3.1).
PUBLIC FACILITIES Item 11.b
118
Figure 8.3.1: Off-site Storm Drain Improvements
chapter 8 Item 11.b
The Farm at Alamo Creek Specific Plan 119
Vacaville, CA
Figure 8.3.2: Proposed Storm Drain Master Plan
PUBLIC FACILITIES Item 11.b
120
8.4 STORM WATER QUALITY
The Farm at Alamo Creek project is committed to fulfilling its Clean Water Runoff requirements. As required by the Regional Water Quality Control Board the project will have a Stormwater Pollution Prevention Plan (SWPPP) for the project along with identifying the Best Management Practices (BMPs) planned for implementing and maintaining procedures outlined in the SWPPP.
The developer shall prepare and implement a Best Management Plan for the project. The detention basin will serve as the BMP water quality feature for the entire project and will be implemented with the first Small Lot Final Map. Individual Storm Water Pollution Prevention Plan (SWPPP) will be implemented on a phased basis for each subsequent Small Lot Final Map.
The Project SWPPP shall identify all Best Management Practices (BMPs) planned for implementation during and following project construction, including Source Control BMPs, Treatment Control BMPs and Post- Construction BMPs. The detention basin mentioned previously is intended to serve as a regional detention basin and as The Farm at Alamo Creek Post Construction Storm Water Quality BMP device.
The Alamo Creek Improvements described in Section 6.4 above have designed to minimize any increased potential for erosion or flooding.
8.5 FLOODPLAINS
Portions of The Farm at Alamo Creek area (primarily along Old Alamo Creek) are within a floodplain, as depicted on FEMA’s Flood Insurance Rate Map (FIRM) Community Panel Numbers 06095C0281E dated May 4, 2009.
With the improvements to Alamo Creek previously discussed, it is anticipated that the property will no longer be in a floodplain. This information will be verified by the study being prepared by West Yost Associates. It should be noted that to remove the floodplan designation, the CLOMR/LOMR process must be followed.
8.6 NATURAL GAS, ELECTRICITY, TELEPHONE, AND CABLE TV
Gas and electric will be provided by Pacific Gas & Electric (PG&E). Telephone will be provided by SBC, and cable television will be provided by Comcast. All new utilities within the Specific Plan area will be under grounded. The existing overhead lines within the Specific Plan will be placed underground to the limits of the proposed project.
During the improvement plan design process, the City of Vacaville and the developer will work with the utility companies to locate their transmission line corridors within the rights-of-way for streets.
During the improvement plan design process, the City of Vacaville and the developer will work with the utility companies to ensure that all new utilities and utility vault appurtenances will be placed underground in accordance with the Vacaville Municipal Code.
chapter 8 Item 11.b
The Farm at Alamo Creek Specific Plan 121
Vacaville, CA
Figure 8.4: Existing FEMA Map
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Figure 8.5: Proposed Dry Utilities Master Plan
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9 COMMUNITY SERVICES AND FACILITIES
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COMMUNITY SERVICES + FACILITIES
9.0 Introduction
9.1 Fire Protection
9.2 Police
9.3 Parks and Recreation
9.4 Schools
9.5 Solid Waste
9.0 INTRODUCTION
The Farm at Alamo Creek Development area will be annexed into Community Facilities District 11 (CFD 11) prior to development or issuance of building permits.
CFD 11 is known as the Public Safety District and ensures adequate staffing for Police and Fire Protection in new development areas. The annexation into CFD 11 will take place with the recording of each Small Lot Final Map within the development.
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9.1 FIRE PROTECTION
The Farm at Alamo Creek Specific Plan area will be served by the Vacaville Fire Department upon annexation to the City of Vacaville. As mentioned above, annexation into CFD 11 will ensure adequate staffing for the area.
All homes within the development shall have residential sprinkler systems as required by State Law and City Ordinance.
Fire Hydrant spacing along the trails will meet the spacing requirements for hydrant spacing along City streets.
9.2 POLICE
The Farm at Alamo Creek Specific Plan area will be served by the Vacaville Police Department upon annexation to the City of Vacaville. As with fire protection, annexation into CFD 11 will ensure adequate staffing for the area.
9.3 PARKS AND RECREATION
As described in Chapter 2 there are numerous private and public parks proposed within The Farms at Alamo Specific Plan area which significantly exceeds the City of Vacaville requirements for neighborhood parks in a development area of this size. These parks, when combined with the extensive trail system, will provide for numerous outdoor recreational opportunities for the future residents within the area.
The private parks along with each section of trail within The Farm at Alamo Creek will be constructed by the developer responsible for that portion of the project.
The Development Agreement shall clarify the proposed maintenance responsibilities and funding mechanisms (e.g., Lighting and Landscape Maintenance District and Park Maintenance District, city forces, etc.) that will provide for the maintenance of The Farm at Alamo Creek Public Parks (including the Play-4-All Park, the Community Park, and the Alamo Creek trails).
The Farm at Alamo Creek Park Master Plan shall be developed by the City Staff in conjunction with the Community Services Commission.
The developers of The Farm at Alamo Creek Specific Plan area shall incorporate park and trail facilities to meet the neighborhood park standards specified in the City of Vacaville General Plan for new developments:
Ensure, as part of the approval process, that each new development provides its fair share of planned park and trail facilities as shown on Figures 2.3, 4.2 and 5.1.
The acreage of these park and trail areas shall meet or exceed the minimum total neighborhood park acreage as specified in the City of Vacaville General Plan for new land use areas.
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9.4 SCHOOLS
The Farm at Alamo Creek Specific Plan area is within the Vacaville Unified School District boundaries. The District, in their latest master plan studies, has determined that there is a need for new school facilities in the Brighton Landing area which is just south of The Farm at Alamo Creek. It is anticipated that the District will need to construct facilities to house an expected student population of approximately 600-650 elementary and middle school students with full build out of Brighton Landing, The Farm at Alamo Creek, and Roberts Ranch. The facilities will either be an Elementary School and a Middle School or a combined K-8 School. That determination will take place as development occurs within the area.
It is anticipated that the District will proceed with construction based on the pace of development within the area. The school(s) will be constructed using school impact fees paid by the developers as houses are constructed in the area.
9.5 SOLID WASTE
Recology has the exclusive right to provide collection and hauling services for solid waste, recyclables, and yard waste as well as street sweeping services in the City of Vacaville through a franchise agreement, subject to limited exceptions stated in the Vacaville Municipal Code.
All development within The Farm at Alamo Creek Specific Plan area shall provide adequate areas for the placement of refuse bins and toters within their respective development areas.
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IMPLEMENTATION
10.1 Administration of the Specific Plan
10.2 Development Review
10.3 Project Phasing for Infastructure
10.4 General Notes for Development
10.5 Funding Mechanisms
10.6 Maintenance
10.7 Procedure for Amending the Specific Plan
10.1 ADMINISTRATION OF THE SPECIFIC PLAN
The Farm at Alamo Creek Specific Plan will be used to direct the processing of future development projects within the planning area. Since there is an extended timeframe for development, and the likelihood that multiple developers will be involved in the development of The Farm at Alamo Creek Specific Plan Area, the following responsibilities and procedures will be necessary to review, monitor, coordinate and integrate the stages of development
10 IMPLEMENTATION
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10.1.1 Responsibilities for Administration of the Specific Plan Implementation of The Farm at Alamo Creek Specific Plan will be a joint effort between the City of Vacaville and any developer who is proposing to develop in the Specific Plan area. Development Agreements will be required for each developer with The Farm at Alamo Creek Specific Plan area.
10.2 DEVELOPMENT REVIEW
The purpose of this section is to specify the steps required to review new development projects within The Farm at Alamo Creek Specific Plan Area. All development projects proposed under this Specific Plan are to be reviewed in accordance with the provisions of the zoning code related to Specific Plans and Policy Plans. Review processes included in this section may be carried out concurrently.
All development within The Farm at Alamo Creek area must be consistent with the Specific Plan. Where standards are not contained within the Specific Plan the development must be in compliance with the Vacaville Municipal Code.
Accompanying this Specific Plan is a Tentative Map application. As presented, the Tentative Map conforms to the provisions of the Specific Plan. After approval, any modification to the Tentative Map shall require additional review and processing to ensure conformance with the Specific Plan.
The developer may amend the Specific Plan from time to time as may be needed. If the amendment is relatively minor, the amendment may be approved administratively by the community development director. Major amendments shall be subject to review and approval by the planning comission.
10.2.1 Mitigation Monitoring
A program to monitor mitigation measures, adopted as a part of The Farm at Alamo Creek Specific Plan and Development Environmental Impact Report, shall be carried out for all such affected projects in order to ensure compliance with the required mitigation measures during project implementation. An annual review for compliance of the required mitigation measures will be conducted as a part of the Development Agreement Review process.
10.2.2 Project Master Utility Plans and Fair Share Cost Allocation Given the size of The Farm at Alamo Creek Specific Plan and the anticipated time frame for buildout, a Master Utility Plan needs to be filed with the City Utilities Division detailing the required infrastructure to be installed by each developer. As each set of improvement plans is submitted for each phase of the project, the improvement plans and final map will be evaluated based on the Master Utility Plan to specifically determine the improvements required for each map.
With respect to fair share cost allocations for the infrastructure installed, it is anticipated that a Benefit District (approved by the Vacaville City Council) will be prepared to establish the method of cost distribution.
10.3 PROJECT PHASING FOR INFRASTRUCTURE
There are three property owners within The Farm at Alamo Creek Project area: the Vacaville S2 Investors LLC Property comprising 139.6 Acres; the Papin property comprising 3.4 Acres; and the Solano Irrigation District property consisting of 5.6 acres. It is anticipated that the Vacaville S2 Investors LLC property will develop first as “The Farm at Alamo Creek”. Further, it is expected that The Farm at Alamo Creek will develop in five or more phases. The phasing plan shown on Figure 10.1 is preliminary and subject to change. The intent of this Section is to identify the infrastruure improvements that will be required with each phase of development.
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Figure 10.1: Phasing Plan
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10.3.1 Phase 1
This area is bounded by Camino Beltran to the north, Paddock Street to the east, Camino Arroyo (along Alamo Creek) to the south and Leisure Town Road to the west. It comprises 23.7 acres and totals 108 single family units (See Figure 8.1.) The major amenities infrastructure to be installed with this Phase are as follows:
• Detention Basin – With development of the first phase a detention basin will be constructed just off Alamo Creek to handle high storm water flows. And since the ground water is very high in the area (6-8 feet below ground elevation), it was decided to excavate the basin to approximately 15 feet deep which will allow for a year-round water amenity that is 7-9 deep. The basin will have an aeration fountain in addition to landscaping to create a park-like setting for the residents to enjoy. The park-like setting and landscaping will be installed with Phase 2.
• Alamo Creek improvements throughout the Town of Elmira. It is anticipated that 1 culvert within Alamo Creek will need to be removed near the corner of Water Street at ‘B’ Street. It is also anticipated that some removal of blackberry bushes west of the railroad tracks will need to occur to improve flow in the Creek.
The detailed Infrastructure Improvements with development of Phase 1 are as follows:
Roads – Leisure Town frontage improvements from Elmira Road to and along Phase 1 shall be installed. Full improvements shall be installed for Camino Beltran, Camino Arroyo and Paddock Street along with the interior residential streets. The backup landscaping on Leisure Town Road will consist of 24 feet of low level landscaping as this area may one day be needed for widening of Leisure Town to 6 lanes. In addition, the developer will install a 5:1 mound sloping up to the rear property line of the development. On the slope, an orchard will be installed to set the tone for the development and create a sense of place.
See, also General Notes in Section 8.4.
Sewer – The sewer from this area will be conveyed east through 8” and 10” sewer lines along the future alignment of Camino Arroyo to an 18” sewer line installed in the future alignment of Carroll Way. The 18” sewer line will connect to the existing 54” sewer main in Elmira Road.
Water – The water system must be adequately looped to meet City Standards.
The adequacy of the looping will be verified with each Phase through a hydraulic analysis performed the City’s consultant. It is anticipated that with Phase 1, 12” water lines will be installed in Camino Arroyo and Camino Beltran with 8” lines installed in the other residential streets.
Storm Drainage – Drainage from this area will be conveyed through storm drain lines to Alamo Creek. With Phase 1 development, the Detention Basin will be installed along with restoring Alamo Creek from the detention basin to the box culvert under the Elmira Road in a culvert. This high flow pipe will effectively convey flood waters around the Papin property and back into Alamo Creek.
In addition to the on-site improvements, drainage improvements in the Town of Elmira will be completed with Phase 1 improvements. It is anticipated that the culvert at Water Street at ‘B’ Street will be removed.
Required Easements - One right of entry agreement may be required for the culvert removal near the corner of Water Street at ‘B’ Street.
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Figure 10.1.1A: Phase 1 Detention Basin
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10.3.2 Phase 2
This area is bounded by Camino Beltran to the north, Carroll Way and Alamo Creek to the east, and Elmira Road to the south. This phase comprises 35.8 acres and totals 64 single family homes and 124 duet units (See Figure 8.1). The major amenities infrastructure to be installed with this Phase are as follows:
• The South Pocket Park – This small pocket park, developed with Phase 2 of the project, will be privately owned, and maintained by the Homeowners Association.
• A Park-like setting surrounding Detention Basin. As mentioned previously, the detention basin will be installed with Phase 1 to address flooding and water quality requirements. In Phase 2, the park-like setting will be installed around the basin to create an amenity for the residents. • Trails along Alamo Creek along with improvements to the Natural Park adjacent to Alamo Creek. Trails and associated landscaping will be installed along Alamo Creek. On the north side of Alamo Creek near the intersection of Camino Arroyo and Camino Hacienda there is a large grove of older trees. This area will be cleaned and pruned to create a natural park that comprises approximately 1 acre.
The detailed Infrastructure Improvements with development of Phase 2 are as follows:
Roads – Carroll Way improvements from Elmira Road (including completion of the Carroll Way/Elmira Road Roundabout) and along the Phase 2 frontage shall be installed. Widening improvements along Elmira Road shall be installed. Full improvements shall be installed for Camino Beltran and Camino Arroyo along with the interior residential streets. See, also General Notes in Section 8.4.
Sewer – The 42” or 48” Sewer Truck Main (size to be determined) will be installed from the Junction Box (installed with the Brighton Landing Project at the existing 54” Sewer Main) west to Carroll Way, then north along Carroll Way to the northern boundary of Phase 2.
Water – The water system must be adequately looped to meet City Standards.
The adequacy of the looping will be verified with each Phase through a hydraulic analysis performed by the City’s consultant. It is anticipated that with Phase 2, 12” water lines will be installed in Carroll Way, Camino Arroyo and Camino Beltran with 8” lines installed in the other residential streets.
Storm Drainage – Drainage from this area will be conveyed through storm drain lines to Alamo Creek and the detention basin installed in Phase 1.
Required Easements – None anticipated. The City of Vacaville may be required to obtain additinal right of way for the widening of Elmira Road.
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Figure 10.2: Phase 2 Plan
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10.3.3 Phase 3
This area is bounded by Hawkins Road to the north, Carroll Way to the east, Phase 1 and 2 to the south and the Community Center to the west. The Phase comprises 23.4 acres and totals 68 single family homes and 40 duet units.
The major amenities infrastructure to be installed with this Phase are as follows:
• The North Pocket Park – This small pocket park, developed with Phase 3 of the project, will be privately owned, and maintained by the Homeowners Association.
• Carroll Way – This important collector street will be completed north to Hawkins Road.
• Hawkins Road – This arterial will be reconstructed and widened from Carroll Way west to the beginning of Phase 4. The completion of Hawkins Road including the realignment to meet Ulatis Road at Leisure Town Road will be completed with Phase 4.
The required Infrastructure Improvements with development of Phase 3 are as follows:
Roads – Hawkins Road frontage improvements along Phase 3 shall be installed.
Full improvements shall be installed for Carroll Way along with the interior residential streets. See, also General Notes in Section 8.4.
Sewer – The 42” or 48” Sewer Trunk Main will be extended along Carroll Way to Hawkins Road then along Hawkins to the western boundary of Phase 3. Internal Phase 3 sewer will be conveyed east through 8” and 10” sewer lines to the 42” or 48” sewer line installed in Carroll Way.
Water – The water system must be adequately looped to meet City Standards.
The adequacy of the looping will be verified with each Phase through a hydraulic analysis performed by City’s consultant. It is anticipated that with Phase 3, 12” water lines will be installed in Carroll Way, Hawkins Road in the street fronting the duet lots and around the Community Center. 8” lines shall be installed in the other residential streets.
Storm Drainage – Drainage from this area will be conveyed through storm drain lines in Carroll Way into Alamo Creek.
Required Easements – None anticipated.
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Figure 10.3: Phase 3 Plan
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10.3.4 Phase 4
This area completes The Farm at Alamo Creek west of Caroll Way and is bounded by Hawkins Road to the north, Phase 3 to the east, Phase 1 to the south and Leisure Town Road to the west.
This Phase comprises 23.7 acres and totals 92 single family residential units plus 20 multi-family units in the small remnant parcel on the north side of realigned Hawkins Road. In addition, there is a 4.4-acre commercial site.
The major amenities infrastructure to be installed with this Phase are as follows:
• Community Center Clubhouse and Pool – The Community Center Clubhouse and Pool will be owned and operated by The Farm at Alamo Creek Homeowners Association.
• Hawkins Road – This arterial will be reconstructed and widened along the Phase frontage and includes realignment of Hawkins to meet Ulatis Drive at Leisure Town Road.
• Completion of Leisure Town Road widening and backup landscaping including the orchard.
• Development of the Neighborhood Commercial site to serve The Farm at Alamo Creek and surrounding communities.
The required Infrastructure Improvements with development of Phase 4 are as follows:
Roads – Leisure Town frontage improvements along Phase 4 shall be installed.
Full improvements shall be installed for Camino Hacienda along with the interior residential streets. See, also General Notes in Section 8.4.
Sewer – The sewer from this area will be conveyed east through 8” and 10” sewer lines to the 42” or 48” sewer line installed in Carroll Way. The 18” sewer line will connect to the existing 54” sewer main in Elmira Road.
Water – The water system must be adequately looped to meet City Standards.
The adequacy of the looping will be verified with each Phase through a hydraulic analysis performed by the City’s consultant It is anticipated that with Phase 4, 12” water lines will be installed in Hawkins Road and Camino Hacienda with 8” lines installed in the other residential streets.
Storm Drainage – Drainage from this area will be conveyed through storm drain lines to Alamo Creek.
Required Easements – None anticipated.
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Figure 10.4: Phase 4 Plan
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10.3.5 Phase 5
This is the area east of Carroll Way and extends to the power lines on the east.
This phase totals 61.0 areas and consists of low residential density housing and the agricultural buffer on the east. There are 90 RL-5 lots and 162 RL-6 lots.
The major amenities infrastructure to be installed with this Phase are as follows:
• Open Space Buffer and Interface with farming operation to the east. It is anticipated that a small farm stand could be set up in the summer to sell produce grown on the farm to enhance the “farm to table” nature of the community.
The required Infrastructure Improvements with development of Phase 5 are as follows:
Roads – Installation of interior streets to complete The Farm at Alamo Creek Street Network. See, also General Notes in Section 8.4.
Sewer – The sewer from this area will be conveyed west through 8” and 10” sewer lines to the 48” sewer line installed in Carroll Way. The 48” sewer line will connect to the existing 54” sewer main in Elmira Road.
Water – The water system must be adequately looped to meet City Standards.
The adequacy of the looping will be verified with each Phase through a hydraulic analysis performed by the City’s consultant It is anticipated that with Phase 5, 8” lines will be installed in the interior residential streets.
Storm Drainage – Drainage from this area will be conveyed through storm drain lines to Alamo Creek.
Required Easements – None anticipated.
10.4 GENERAL NOTES FOR DEVELOPMENT
The following notes clarify the required improvements for development of The Farm at Alamo Creek. It should be noted that sewer and water modeling will need to occur with each proposed phase to ensure that City of Vacaville Design Standards are maintained.
10.4.1 General Notes
1. Whenever a roadway is required to be constructed for a specific area, the utilities and storm drainage proposed to be constructed in that roadway shall be installed by the Developer who is constructing the road regardless if the utility and storm drainage is needed for the specific Area. This shall include any proposed stub-outs for future use.
2. When a roadway is required to be constructed, the required frontage improvements for that roadway will be installed at the time the roadway is constructed. For roadways with detached sidewalk, the required frontage improvements shall include the construction of the sidewalk and irrigation sleeves be under the sidewalk. Landscaping in front of homes, including the parkway strip shall be completed with house construction.
3. Sanitary Sewer – Sewers shall be built according to The Farm at Alamo Creek Project Sewer Modeling Study (Feb 2017) and as approved by The Farm at Alamo Creek Specific Plan; Sewer Collection System Plan.
4. Water – Water modeling is required for each phase up tvo and including Build out to confirm conformance to the City of Vacaville Water System Master Plan (WSMP) requirements. Water modeling will confirm proper water main extensions & tie-ins to meet WSMP requirements. No temporary water connections are allowed.
5. Any boundary street for a specific area shall be constructed (the full street and landscaping and irrigation between the curb and sidewalk) with development of that individual area.
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Figure 10.5: Phase 5 Plan
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6. If specific utilities are required for an area and the roadway is not required to be constructed by that same Area, the Developer shall construct a maintenance road over the installed utility in conformance with City Standards.
7. No temporary drainage ditches will be allowed, and drainage shall be conveyed per City Standards.
10.4.2 Fire Department General Notes
The following are required for each phase of development:
1. Fire hydrants must be in and working per City standards prior to the start of construction.
2. Two roads leading to the development is required. One may be an approved EVA (during construction) that meets the Vacaville Fire Department standards, is at least 20 feet wide and can support the load of the fire department’s apparatus equipment.
3. Before, during and after construction the Vacaville Fire Department standards for weed abatement must be maintained.
10.5 FUNDING MECHANISMS
It is anticipated that construction of the public infrastructure improvements will be constructed by the developers as outlined in Section 8.4 above. It is recognized that some developers may install infrastructure improvements that benefit other developers in the area. It is anticipated that a Benefit District will be formed to establish the fair share allocation of those costs to each developer.
10.5.1 City Impact Fees
The City of Vacaville has adopted a set of development impact fees to finance citywide capital facilities requirements and sewer, water, storm drain and traffic improvements. The fee structure requires the payment of fees with the building permit and anticipates the construction of capital facilities at the time that development has met an identified impact threshold. Citywide, all new development is required to participate in the program. Fire, police, drainage conveyance (offsite), parks, schools, and green belt buffers are covered by the fee program.
10.5.2 School Impact Fees
The City of Vacaville has enacted a police power ordinance to impose school impact fees on new development. These fees are used to finance the construction of school facilities. The fee will be paid with each building permit. chapter 10 Item 11.b
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10.5.3 Park and Recreation Fees
The City of Vacaville has adopted a police power ordinance to impose fees for parks and recreational uses on new development. The City requires the dedication of 4.5 acres of Park land for every 1,000 residents. Per that requirement, The Farm at Alamo Creek would be required to dedicate 7.03 acres for park uses (521 residential units with 3 residents per unit for a total population of 1,563).
The Farm at Alamo Creek Project proposes dedicating to the City of Vacaville significantly more Park acreage than is required by the Ordinance. The development includes the following Park amenities: 7.2 acres of private parks (including 2 pocket parks and a Club House and Pool Facility); 11.2 acres of public parks;
21.2 acres of trails, creek, and detention basin areas; and 4.5 acres of other community open space. The costs associated with dedication of the land would be spread among all The Farm at Alamo Creek developers through a Benefit District (like the methodology used to spread the land costs other development projects in the City). It is anticipated that the project shall annex into existing L&L and park districts. Trails will be classified as setback landscaping and be maintained by the L&L Districct.
10.6 MAINTENANCE
The Farm at Alamo Creek will be unique in that there will be a Homeowners Association formed to maintain and operate certain private facilities. These facilities include: The Clubhouse and Pool facility on Camino Hacienda Parkway; the two mini private parks within the project area; fountain and landscaping that is part of the detention facility.
10.6.1 Public Safety District (CFD 11)
Public Safety District also known as Community Facilities District 11(CFD 11) has been established by the City Council to pay for police and fire services in new development areas within the City. The Farm at Alamo Creek will be required to annex into CFD 11.
10.6.2 Lighting and Landscape District
The Farm at Alamo Creek area will be required to form a new Lighting and Landscaping District for ongoing maintenance of the backup landscaping, trail landscaping, and street lights in the area.
10.6.3 Parks Maintenance District
The Farm at Alamo Creek area will be required to form a new Park Maintenance for ongoing maintenance of the public neighborhhod parks in The Farm at Alamo Creek Area. The Farm at Alamo Creek Homeowners Association will maintain the private parks as mentioned above.
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10.7 PROCEDURE FOR AMENDING THE SPECIFIC PLAN
The procedure for amending the Specific Plan as specified in the Zoning Code requires submittal of an application and accompanying processing fees. Before amending the Specific Plan, the City will refer the action to the appropriate agencies who will participate in the review of the proposed amendment. The City will also provide opportunities for the public to become involved in any future amendment. Amendments are permitted to the Specific Plan, without the necessity to amend the Development Agreement, as long as such amendments are not inconsistent with the Development Agreement. Amendments may be initiated by a property owner or by the City.
10.7.1 Screening of Proposed Amendments
The Director of Community Development, or their designee, shall screen all proposed Specific Plan Amendments and determine whether such constitutes an administration or major amendment. If a determination is made that a proposal is an administrative amendment, the amendment shall be reviewed and approved by the Director. If a determination is made that the request is a major amendment, the amendment shall be reviewed by the Planning Commission and adopted by the City Council.
An applicant may appeal Directors’ determinations to the Planning Commission.
10.7.2 Administrative Amendments
Administrative Amendments to this Specific Plan which may be approved by the Community Development Director include:
A. The Addition of new information to the Specific Plan map or text that does not substantially change the effect of the regulations or guidelines.
B. Changes to the provision of community infrastructure, such as drainage, water, and sewer systems, which do not have the effect of increasing or decreasing development capacity in the Plan Area.
C. Changes to Land Use or Phasing Area boundaries which would not affect dwelling unit counts or infrastructure sizing.
10.7.3 Major Amendments
If the Community Development Director, or their designee, determines that a proposed amendment does not meet the criteria for a minor amendment, a major amendment to the Specific Plan shall be reviewed in the same manner as the initial Specific Plan adoption. If the Community Development Director further determines that a zone change is required, said applications shall be reviewed in addition to the Specific Plan Amendment itself, and may be reviewed concurrently.
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APPENDIX A
Relationship to the 2015 City of Vacaville General Plan The Farm at Alamo Creek Specific Plan and the City’s current 2015 General Plan provide a framework to guide future land use and development decisions within the 157.2-acre planning area. The Specific Plan is consistent with, and functions as an implementation tool of the General Plan in three ways:
A) By acting as a statement of planning policy that refines the general plan policies applicable to a specific plan area;
B) By directly regulating land use and;
C) By bringing together detailed policies and regulations into a focused development program.
The City’s current General Plan Land Use Element, as updated, has the following Implementing Policies which are applicable to, or addressed by the Specific Plan for The Farm at Alamo Creek. The Implementing Policies are italicized as follows along with how The Farm at Alamo Creek Specific Plan addresses each statement highlighted with bold font:
LU-P1.8 Design aesthetically pleasing roadways using trees or other appropriate landscape improvements.
The Farm at Alamo Creek will provide extensive landscaping along Leisure Town Road (future Jepson Parkway) and internal roadways as described in sections 3.4.9. An orchard, planted on a proposed 5:1 berm along the east side of Leisure Town Road, will reduce traffic noise avoiding the construction of a common masonry wall. The orchard also introduces the theme of the project which is “Farm to Table”.
LU-P2.2 Require that Specific Plans be prepared for new areas brought into the City for development. Such Specific Plans must provide a coordinated plan for land use, public facilities, and public services. Prohibit individual, piecemeal developments within these outlying areas.
The Farm at Alamo Creek Specific Plan has been prepared to address this Land Use Policy.
LU-P2.4 Require that development on any prime farmland of statewide importance, or unique farmland (as classified by the California Department of Conservation) purchase conservation easements to permanently protect agricultural land of equal or greater value at a ratio of 1 acre of conserved agricultural land per 1 acre of developed agricultural land.
The Farm at Alamo Creek will provide the required conservation easements.
LU-P3.6 Require that new development or new Specific Plan areas be located immediately adjacent to existing development or infrastructure.
The Farm at Alamo Creek is situated such that 2 sides of the property are coincident with the Vacaville City limits and existing development. In addition, the project will promote the orderly extension of infrastructure facilities (primarily sewer, water, and the Carroll Way extension) to service planned development to the north and east.
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LU-P5.2 Lands East of Leisure Town Road: In conjunction with approval of any new urban development on lands shown as “Area B” on Figure LU-3, which consists of lands that are inside the Urban Growth Boundary but east of Leisure Town Road and between the Locke Paddon Community areas on the north and New Alamo Creek on the south, the City shall require such development to mitigate its impact on agricultural and open space lands by preserving, to the extent consistent with applicable law, for each acre of land developed, at least 1 acre of land outside the Urban Growth Boundary but within Pleasants Valley, Upper Lagoon Valley, or Vaca Valley, or any other location that is within 1 mile of the Urban Growth Boundary. Alternatively, to the extent consistent with applicable law, such development may pay an equivalent in-lieu fee as determined by the City in consultation with the Solano Land Trust. Lands acquired directly or with fees collected pursuant to this requirement shall first be offered to the Solano Land Trust. Any such fees transferred to the Solano Land Trust may only be used to acquire or protect lands outside of the Urban Growth Boundary but within 1 mile of the Urban Growth Boundary, or within Pleasants Valley, Upper Lagoon Valley, or Vaca Valley. Acquisitions pursuant to this requirement shall be coordinated with the Solano Land Trust.
If for any reason adequate land to meet the conservation goals described in the Vacaville General Plan, and in particular this section, cannot be identified or acquired, the City and the Solano Land Trust, or if the Solano Land Trust declines to participate, the City and another land conservation entity shall meet and confer to identify other areas where conservation acquisitions can occur at a reasonable cost and to satisfy the conservation goals described in this section.
The Farm at Alamo Creek will be conditioned to comply with this policy.
LU-P6.1 Require that all development mitigate its own impacts on the existing community and pay it fair share of the cost of capital improvements needed to serve the development.
The Farm at Alamo Creek will pay its fair share of costs as established through the AB1600 analysis. In addition, the project will participate in any Benefit Districts established by projects in the vicinity that may install infrastructure that benefits The Farm at Alamo Creek.
LU-P6.2 Require that infrastructure and service improvements for future annexation or growth areas do not create an undue burden on existing City infrastructure and services.
The Farm at Alamo Creek infrastructure studies demonstrate that the project does not create an undue burden on the surrounding areas or the City in general.
LU-P6.3 Ensure that future annexations are consistent with the overall goals and policies of the General Plan and do not adversely impact the City’s fiscal viability, environmental resources, infrastructure and services and quality of life.
A program EIR was certified by the City of Vacaville with the approval of the General Plan Update that included the Plan Area and concluded development of the Plan Area with residential uses would not conflict with General Plan policies and would have acceptable impacts to environmental resources. The Plan Area will join a Community Facilities District and pay Development Impact Fees to avoid impacts to City services and infrastructure.
LU-P6.4 Require that all Specific Plans include a fiscal impact study.
When completed, the Fiscal Impact Study for The Farm at Alamo Creek will be included as an appendix to this Specific Plan.
Item 11.b
The Farm at Alamo Creek Specific Plan 149
Vacaville, CA
LU-P9.1 Encourage sources of fresh food, including grocery stores, farmer’s markets, and community gardens, and prioritize underserved areas for new sources of heathy food.
The theme for The Farm at Alamo Creek is “Farm to Table”. The eastern portion of the property (from the PG&E power lines to Meridian Road) is owned by the project proponent and will continue to be farmed. The proposed landscape species for the neighborhood will include several fruiting species, highlighting the agrarian character of the region. Additionally, local food production will be specifically encouraged in the proposed agriculture buffer area if allowed by the City. It is planned that the sale and/or distribution of produce grown on the property may be incorporated within the project through a small food stand to be located within the development. Residents will be encouraged to purchase fresh vegetables grown on the property.
LU-P9.5 Encourage all new public facilities, schools, parks, and recreational facilities, and commercial, office, and medical buildings to provide drinking fountains.
The parks within The Farm at Alamo Creek Specific Plan will all provide drinking fountains.
LU-10.1 Encourage new neighborhoods to provide for the basic needs of daily life and for the health, safety, and mental well-being of residents.
The Farm at Alamo Creek will be providing a club house and pool facilities for neighborhood gatherings and recreational activities will be located at the heart of the project. In addition, numerous bike and pedestrian trails will amplify opportunities for exercise and reflection and the enjoyment of the outdoor environment.
The project also proposes to incorporate and enhance old Alamo Creek that traverses the property. A landscaped detention basin will be installed adjacent to Alamo Creek in the southeast corner of the project: the basin and its surrounding landscape will provide a destination to the residents for passive recreation.
A natural park area will incorporate and protect the existing mature trees along the banks of the Old Alamo Creek. A Play 4 All Park, that will serve children of all abilities and disabilities, is provided south of Alamo Creek and will provide recreational opportunities on a City-wide basis.
Overall, the “Farm to Table” project will provide opportunities to grow, produce and purchase locally grown fresh produce.
LU-P11.1 Encourage creative residential site design and architectural quality and variety in the City’s design approval process.
The Farm at Alamo Creek integrates the natural setting adjacent to Old Alamo Creek and the farm lands to the east to create a project with a “Sense of Place.”
The architectural design of the homes provides a variety of residential typologies, reflecting the desire for a suburban community of medium/low density, clustered around its major landscape features. The design of the exterior will reflect the color, texture and feel of the adjacent agrarian landscape, avoiding a sharp contrast with the surrounding context.
Pedestrian circulation is encouraged throughout the entire neighborhood with continuous pedestrian paths, linking the proposed and existing landscape assets (Old Alamo Creek, the Community Center, the pocket parks, and the Community Park). All cul-de-sacs open unto an adjacent collector, allowing continuity for pedestrian circulation (no dead-end streets) through the entire neighborhood.
Item 11.b
150
Thematic native and adapted vegetation will provide the back bone of the landscape street improvements, emphasizing the specific use, character and feel of each street.
LU-P11.3 Require a Planned Development permit for all residential development meeting one or more of the following criteria, consistent with the adopted Planned Development regulations (the Planned Development permit process is intended to increase flexibility for these types of development by allowing deviations from typical development standards, such a setback, building height, landscaping, parking, and design):
• Multi-family projects of 10 units or more.
• Mixed Use.
• A location potentially subject to natural or man-made geologic hazards, including hillside areas.
• Any project exceeding the maximum density allowed by the land use designation or with 50 units or more.
This Specific Plan serves as the project’s Planned Development Permit.
LU-P11.5 Prohibit residential neighborhood design that places access to single family lots on arterial streets.
No single-family lots will take direct access from Elmira Road, Hawkins Road, Carroll Way, or Leisure Town Road in The Farm at Alamo Creek Specific Plan area.
LU-P11.6 Design residential neighborhoods to avoid placing access to single family lots on collector street, and limit the number of intersections along collector streets.
There are no collector streets proposed within The Farm at Alamo Creek Project.
LU-P12.1 Encourage development that broadens the choice of type, size, and affordability of housing in Vacaville.
The Farm at Alamo Creek will provide 8 different housing types and lot sizes.
LU-12.2 Provide for transitions between higher-density and lower density housing.
The Farm at Alamo Creek provides well planned transitions between housing types. Examples include the blending of an attached product backing up to two large lot portions of the project. The attached product serves to provide an interesting denser corridor, at the heart of the neighborhood, connecting the Clubhouse facility with the two smaller pocket parks.
The variety in the density and the lot size changes nearly at every other block blends transitions between the Plan Area neighborhoods.
LU-12.3 Strive to maintain a citywide housing mix of approximately 75 percent single-family and 25 percent attached housing.
The Farm at Alamo Place would provide for 184 attached units within the total of 768 housing units. This would provide for a housing mix of 24% attached and 76% single family detached. These ratios support the Citywide policy of 75 percent single family and 25 percent attached housing.
Item 11.b
The Farm at Alamo Creek Specific Plan 151
Vacaville, CA
LU-P13.1 Ensure that new commercial development is compatible with the character and scale of existing and planned adjoining land uses.
Per the City of Vacaville General Plan there are two commercial centers on Leisure Town Road on either end of the project area (SE corner of Leisure Town Road at Hawkins Road, and NE corner of Leisure Town Road at Elmira Road. Each of these sites comprising 4.2 and 3.2 acres respectively provide opportunities for neighborhood commercial uses that would benefit The Farm at Alamo Creek. Uses could include a small market, coffee shop, dry cleaners, hair salon, each designed to serve the immediate communities and encourage walking or biking for these daily kinds of services.
LU-P13.2 Provide neighborhood and community shopping centers of various sizes and locations to ensure easy access from nearby residential area to daily serve commercial and service needs.
The Farm at Alamo Creek will have two neighborhood commercial centers easily accessed by walking and biking via the numerous trails, biking, or by vehicle to the northern center which will have an interior street fronting the center.
LU-P13.3 Locate shopping centers and neighborhood commercial facilities at the intersection of major thoroughfares and, where appropriate, adjacent to multifamily housing and transit.
The two commercial centers within the Specific Plan area are located at two major intersections:
• Leisure Town Road at Hawkins Road
• Leisure Town Road at Elmira Road
LU-P17.1 Limit residential development within the East of Leisure Town Road Growth Area to 2,175 dwelling units with the following general assumptions:
• Brighton Landing Specific Plan Area: 780 dwelling units • Properties South of Brighton Landing and North of Fry Road: 785 dwelling units
• Properties North of Elmira Road: 610 dwelling units
• Require a General Plan Amendment for residential development in excess of this amount.
This project confirms with this policy.
Policy LU-P17.1 Limit residential development within the East of Leisure Town Road Growth Area to 2,455 dwelling units with the following general assumptions:
• Brighton Landing Specific Plan Area: 780 dwelling units • Roberts’ Ranch Specific Plan (See Figure LU-2): 785 dwelling units • The Farm at Alamo Creek Specific Plan Area (North of Elmira Road and South of Hawkins Road prior to realignment. See Figure LU-2): 768 dwelling units (after realignment of Hawkins Road, approximately 20 dwelling units would be located north of Hawkins Road within the Farm at Alamo Creek Specific Plan Area).
• Properties north of the Hawkins Road (prior to realignment): 122 dwelling units.
• Require a General Plan Amendment for residential development in excess of this amount.
Item 11.b
152
LU-P17.4 Approximately 80 percent of the 610 units permitted for the properties located within the East of Leisure Town Road Growth Area, north of Elmira Road, shall be distributed between Elmira Road and Hawkins Road, west of the future northsouth collector street; the remaining 20 percent shall be located north of Hawkins Road, west of the future north- south collector street.P Farm at Alamo Creek Specific Plan Area is located north of Elmira Road and south of Hawkins Road (prior to realignment, See Figure LU-2). The eastern approximately 60 acres of this future specific plan area is under the same ownership as most of the western portion and was inadvertently split by an Urban Reserve designation in the 2015 General Plan. A general plan amendment and specific plan may be considered for this area without being subject to the Urban Reserve conversion processes described in Policy LU-P19.1, Policy LU-19.4, and Policy LU-P19.5 provided that no subdivision final map is recorded that would create individual residential or urban use lots on the eastern original 60-acre urban reserve portion prior to August 11. 2020. Grading activities and the extension of utilities on or through the 60-acre original urban reserve portion may be permitted prior to August 11, 2020 as required to facilitate the development of adjacent lands already designated for urban uses.
This project confirms with this policy.
LU-P17.5 Require that specific plans be prepared for development in the East of Leisure Town Road Growth Area to ensure that coordinated plans for land uses, public facilities, and public services are created for such area, and require that these specific plans are consistent with the City’s updated infrastructure master plans that account for development in the East of Leisure Town Road Growth Area.
The Farm at Alamo Creek Specific Plan has been prepared to address this Policy. In addition, this Specific Plan has designed infrastructure to be consistent the City’s MSR assumed developed potential of Urban Reserve areas.
LU-P17.6 Require that specific plans for the East of Leisure Town Road Growth Area include a diagram showing the distribution of land uses and define permitted and conditionally permitted land uses, major public facilities (including schools, parks, roads, water, sewer, and drainage facilities), phasing, infrastructure financing mechanisms, interim fire protection measures, and any other elements that may be needed to ensure an orderly development process with minimal adverse impacts to the existing community. The specific plans shall be consistent with the City’s master infrastructure plans prepared for the East of Leisure Town Road Growth Area.
The Farm at Alamo Creek Specific Plan includes the information required by this policy.
LU-P17.7 Prohibit the location of competing new neighborhood shopping centers at the Hawkins Road and Leisure Town Road intersection.
Only one commercial designation on this corner is proposed.
LU-P17.8 The General Plan Update Environmental Impact Report (EIR) assumes the following maximum development projections for the year 2035 for the lands located within the East of Leisure Town Road Growth Area, shown in Figure LU-7:
• Residential: 2,340 units
• Commercial: 160,000 square feet (12 acres)
• When approved development in the East of Leisure Town Road Growth Area reaches the maximum number of residential units or commercial square feet projected in the General Plan EIR, the Community Development Director shall require that environmental review conducted for any subsequent development project address growth impacts that would occur due to development exceeding the General Plan EIR’s projections. This does not preclude the City, as lead agency, from determining that an EIR would be required for any development in the East of Leisure Town Road Growth Area to the extent required under the relevant provisions of CEQA (e.g.
Section 21166 and related guidelines). The City will conduct the appropriate scoping at the time of initial study for any specific plan, all in accordance with these requirements.
With adoption of this Specific Plan, the following projects and their correspondItem 11.b The Farm at Alamo Creek Specific Plan 153
Vacaville, CA
LU-P17.9 Require residential specific plans within the East of Leisure Town Road Growth Area to contain a component of housing designed to attract business executives and professionals.
Business executives and professionals are typically attracted to two distinct housing types, depending on their personal lifestyle. Professionals with families will be attracted to larger single- family homes with a large yard sizes that can be found, at the Farm at Alamo Creek, on the south side of Hawkins Road near the intersection with Carroll Way. Additionally, singles and younger professionals are provided appropriate starter home options in the duet product. These units can be found in two locations within the Specific Plan area: immediately adjacent to the Club House facility and off Elmira Road nestled next to Old Alamo Creek. The units near the Club House face one another along a central ‘spine’ (Windmill Way) enhancing the more “urban” feel of this section of the community.
LU-P17.10 Require Specific Plans within the East of Leisure Town Growth Area to provide a wide variety of lot sizes and housing types. Lots located adjacent to the ing unit counts will have been approved:
Brighton Landing – 780 units
Roberts’ Ranch – 785 units
The Farm at Alamo Creek – 768 units
Total approved - 2,333 units
This is just below the maximum number of 2,340 units. Since 122 units are designated for the area north of Hawkins Road, development of these units would exceed the 2,340 unit maximum therefore trigger the need for additional review and potentially additional improvements.
Agricultural Buffer, north of Elmira Road, shall be 10,000 square feet in size.
The Farm at Alamo Creek Specific Plan has 8 different lot sizes and housing types and all lots adjacent to the agricultural buffer are 10,000 square feet or larger.
Policy LU-P17.11 Require specific plans within the East of Leisure Town Road Growth Area to incorporate detention basins, agricultural buffer areas, and public open spaces into the physical amenities designed into the neighborhoods. These amenities could include trails, passive open spaces, recreational spaces, or other features designed to create innovative, attractive neighborhood design.
The Farm at Alamo Creek has numerous Open Space amenities. A landscaped detention area will be installed along the Alamo Creek basin, in the southeast corner of the project. Because the ground water table is so high, the basin will contain water year-round and it will be aerated with jets and fountains (to be included in subsequent construction plans). The upper elevations of the detention basin will be designed to hold peak flows. The landscape around the basin will integrate a mantenance road/pedestrian trail, providing a pleasant environment for walking and contemplation.
An existing natural park-like area set among mature trees next to Old Alamo Creek will be enhanced to provide for enjoyment and a respite from the daily grind.
Policy LU-P17.12 Development projects within the East of Leisure Town Road Growth Area shall coordinate their respective roads, bike paths, landscape corridors, and design standards to create a unified sense of place and identity.
Bike trails and walking paths will be located along the three arterials Elmira, Hawkins, and Leisure Town) framing the property. In addition, these trails and paths will connect the parks, Alamo Creek, and the pond area to truly create an integrated “Sense of Place”.
Item 11.b
Exhibit D to Resolution Adopting The Farm at Alamo Creek Specific Plan
Modifications to the Specific Plan
‘maintenance access road that may be used as a recreational trail.’
Section 2.1.4, 1st paragraph, 2nd sentence; ‘recreation trail / maintenance – access road’ to ‘maintenance road that may be used as a recreational trail.’ Section 2.1.5, 1st paragraph, 1st sentence: The two pocket parks plus connecting trails, per the tentative map result in 2.5 acres. The two pocket parks alone result in (Park 1 -
0.93 acres + Park 2 - 0.61 acres = 1.54 acres)
Section 2.1.6, 1st paragraph: It states that there 5.1 miles of trails that will be constructed. Is the number of 5.1 miles still correct, as this was the number in the previous version of the Specific Plan, dated March 2018, prior to the removal of DG trails outside of the park and open space.
‘detention basin / maintenance access road’.
parcels north of the realigned Hawkins Road. Show The Agricultural Buffer Overlay on the east 300 feet of the project site.
Provide all footnote language; notes 5 – 8 are missing. Make the corrections shown on the attached sheet.
above exceptions, as mentioned previously, one-story homes shall not be required for lot sizes that are zoned for 4,000 SF or smaller lots zoned RLM-3.6 or RMH.” Pages 45 – 52
Figure 4.3.1, 4.3.1.1, 4.3.2, 4.3.2.1, 4.3.3, 4.3.3.1, 4.3.4, 4.3.5, 4.3.6: Change “Minimum Lot Area” to “Lot Area.”
Section 5.2.7, Lighting, 2nd paragraph, remove the last sentence, ‘Pole lights in neighborhoods should not exceed 20 feet in height to maintain a pedestrian scale.’ The City has two decorative street light standards, Standard Drawing 7-02B and 7-02C, with mounting heights of 15’ and 30’ respectively. Table DS 7-1, in the City’s Street Light Design Standards, identifies the street light type that will be used for different street classification.
Page 61, Change the picture of the street light to be a City standard decorative light.
Item 11.b
Section 5.2.8, Planting Design, 4th paragraph, 3rd sentence: The Leisure Town landscape corridor is not public right-of-way and shall be maintained by the HOA. Section 5.2.8, Planting Design, 8th paragraph, 3rd sentence: Trees shall be located such that any fruit dropping shall not fall within the City maintained property or right-of-way.
Pages 64-67:
Add the note: Within the public ROW and City maintained areas the below are not allowed. All other planting within public ROW and City maintained areas shall be reviewed and approved by Public Works.
o Ornamental Trees
o albizia juulibrissin (mimosa)
o magnolia virginiana (sweet bay magnolia)
o pyrus calleryana (‘aristocrat’ and ‘new bradford’ flowering pear)
that are signed and marked but do not have an area designated just for bikes. The General Plan doesn’t have any proposed bike routes in the project boundary and the project is not proposing any bike routes. Remove the reference to class 3.
2 parks. Resolve this discrepancy.
Pages 72/73, Sections 6.1.1 / 6.1.2 / 6.1.3: The figure numbers for Leisure Town Road, Elmira Road and Carroll Way should be 6.2.1, 6.2.2 and 6.2.3 respectively.
jogging path will flank the 10 foot multiuse trails along all major arterials and the enhanced residential streets.’ The tentative map only includes DG trails in the parks and open space.
intersections of Hawkins Road / Carroll Way and Elmira Road / Carroll Way. These intersections were not evaluated in the TIS as the traffic wouldn’t be enough to trip a threshold.
Remove the reference to LOS.
ultimate. Page 82 is ultimate. Page 83 is not ultimate. Rectify.
Item 11.b
DG trail. On the south side of Camino Arroyo, adjacent to the creek it identifies ‘Future Development’, there will not be future development adjacent to the creek. Correct.
road that may be used as a pedestrian trail.’
Creek development, the property line is at the fence and the area in-between is owned / maintained by the HOA. Correct.
south side is adjacent to the curb. Correct
with other proposed development projects in the areas will participate in the cost to remove this failed culvert to allow flows to occur.’ Remove the reference to ‘other proposed development projects in the areas will participate in the cost’.
Section 10.1.1, Responsibility for Administration of the Specific Plan. 1st paragraph, the last sentence states ‘Development Agreements will be required for each developer with The Farm at Alamo Creek Specific Plan area.’ Remove as the neighborhood commercial properties may not require a Development Agreement and there is only one developer for the remaining Specific Plan.
Each developer within the Farm at Alamo Creek Specific Plan area will be required to enter into a Development Agreement with the City or similar agreement.
For properties not entering into a development agreement prior to annexation, the zoning established through annexation is contingent on the property owner entering into such an agreement. The agreement will contain terms comparable to those agreements entered into prior to annexation including payment of impact fees, annexation fees, and other charges, and inclusion into applicable Community Facility Districts and Landscape and Lighting Districts. In the interim, the property may be used to the same extent as would have been allowed prior to annexation.
10.2 Development Review, 3rd paragraph, the last sentence:
Change from:
‘After approval, any modification to the Tentative Map shall require additional review and processing to ensure conformance with the Specific Plan.’ Change to:
‘After approval, any modification to the Tentative Map shall be reviewed for substantial compliance and may require additional review and processing to ensure conformance with the Specific Plan.’
Item 11.b
installed with Phase 2.
realigned Hawkins Road shall be installed Phase 3.
5.
East of Leisure Town Road Growth Area to 2,175 dwelling units . . . .”) and the associated finding.
permitted for the properties located within the East of Leisure Town Road Growth Area, north of Elmira Road, shall be distributed between Elmira Road and Hawkins Road, west of the future north south collector street “P”) and the associated finding.
Add the following notes within the plan:
All improvements within City owned property, (parks, open space, landscape corridors, etc.) or ROW are subject to review and approval by Public Works. These improvements include, but are not limited to color / textured materials, enhanced cross walks, monument signage, art, way finding signage, bike racks, special lighting, street furniture, etc. The maintenance and replacement cost shall be address in the Development Agreement or L&L.
Any proposed parking as shown in Figure 2.3 in the Specific Plan that is perpendicular to the street shall (1) reviewed at improvement plans to verify it does not create a traffic issues (2) be installed outside the right-of-way (3) maintained by the HOA and (4) meet ADA requirements.
The layouts of the two commercial properties are conceptual in nature and not part of the tentative map or specific plan approval.
For the Neighborhood Commercial property at the northeast corner of Leisure Town Road and Elmira Road 0138-010-(010 & 020), access to Elmira Road will be evaluated and determined at time of development application.
Item 11.b
Item 11.b
Item 11.b
From: Peter Smith-Shelley
Sent: Saturday, September 26, 2026 11:58 AM
To: Albert Enault <[email protected]>
Subject: too late
First of all who sends a planning commission date notice that arrives a day before the actual meeting. What kind of farcical club you running. You and your so called team care nothing for current residents. My establishment, Brighton Beach, is still the nicest, most regarded (new Kairos school wouldn't be placed in a sub par area) new development in last decade. We have watched sub par developments since...ROberts Ranch is a stain. And now you want this Farm at Alamo..not to mention down Leisure town on the old golf course site. You and your cronies are like mini CA forever; lets get that $$$ at any price. Acting Planning Manager is apropos, since your motivations are singularly greed and more greed. Shameful. Hold these BS plenary meetings to hear the voice of the people.
Peter Smith-Shelley
Brighton Landing. Maybe you should take a drive around.
Item 11.b
The Farm at Alamo Creek Specific Plan Amendment
and Development Agreement Amendment
City Council Meeting
October 13, 2026
Item 11.b
Request
Amend the Farm at Alamo Creek Specific Plan and Development Agreement to:
• Allow a new project-specific Community Facilities District in lieu of annexation into CFD No. 11
• Extend the Development Agreement term by four years, from January 11, 2029, to January 11, 2033
• Reaffirm the previous environmental assessment
October 13, 2026 Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 2 Item 11.b
Item 11.b
Background
Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 • Nov. 2018 – City Council adopted/approved Project
• Mar. 2019 – Annexation into Vacaville completed
• Mar. 2020 – Minor Modification approved by Director
• Oct. 2024 – Applicant pursued a GPA to remove private parks • Jul. 2025 – GPA applicant withdrew application and submitted Specific Plan & DA amendment
October 13, 2026 4
Item 11.b
The Farm at Alamo Creek Summary
• Approval included Annexation, Specific Plan, Development Agreement (DA), Tentative Subdivision Map
• 210 acres with 768 residential units
• 19.4 acres of community park land
• 7.4 acres of neighborhood commercial land
• DA Term: 10 years ending January 11, 2029
• DA requires annexation into Community Facility District (CFD) • Specific Plan requires annexation into CFD No. 11
October 13, 2026 Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 5 Item 11.b
Existing General Plan & Zoning
Existing General Plan
October 13, 2026 Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 6 Existing Zoning
Item 11.b
Item 11.b
Project Proposal
• Applicant stated the project faced delays and obstacles in proceeding
• Applicant proposed amendments to remove the obligation to annex the project into CFD No. 11
o$2,152.48 per single-family detached residential home
• Applicant prepared Fiscal Impact Analysis (FIA) consistent with City’s FIA Goals and Policies updated in December 2025
• Fiscal Impact Report Findings
o$604.21 per single-family detached residential home
o$567.55 per higher density housing type (e.g., duplex) o$0.23 per square foot of commercial development
October 13, 2026 Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 8 Item 11.b
City Benefits of Amendment
• Housing Delivery
oAmendments reduce financing uncertainty that could delay construction of approved housing
• General Fund Protection
o New CFD provides ongoing revenue designed to offset the project’s estimated municipal service shortfall
• Fair and Supportable Funding
o Update fiscal analysis ties the proposed maximum rates to the project’s anticipated service costs
o CPI escalation and material-change provisions help the obligation remain responsive before CFD formation
October 13, 2026 Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 9 Item 11.b
Consistency/Compliance Evaluation
October 13, 2026 Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 10 • Specific Plan Amendment
oTextual changes to remove reference to annexing into CFD No. 11 o Changes still require the Applicant to create/annex into a CFD oProject meets findings for approval
• Development Agreement Amendment
oExtend the term by an additional 4 years, ending in January 11, 2033 oEstablish maximum annual special tax based on Fiscal Impact Analysis oAll other obligations remain effective
oAmendments provide certainty for moving the project forward oProject meets findings for approval
Item 11.b
Consistency/Compliance Evaluation
October 13, 2026 Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 11 • Environmental Analysis
o California Environmental Quality Act (CEQA)
oSection 15162 – Reaffirming Previous Environmental Assessment • Activity is within scope covered by the previous EIR
• No new significant effect and no new mitigation measures • Previous Statement of Overriding Considerations still applicable • Previous mitigation measures applicable to the project are adopted oThe Farm at Alamo Creek Final Environmental Impact Report oProject meets findings; no new document is required
Item 11.b
Planning Commission
• September 15, 2026: Vote 6-0 recommendation for approval • Follow-up questions by Commission:
oWill future homes be all-electric?
• Required to comply with California Building Code, does not require all-electric. oWhen will the clubhouse be constructed?
• Timing will be determined by the homebuilder that undertakes the project.
October 13, 2026 Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 12 Item 11.b
Public Outreach
• Planning Commission Notification
oSeptember 2, 2026
• 407 public notices mailed to owners and tenants within 600 feet • Notice published on the City website and in the Vacaville Reporter oSeptember 5, 2026 - On-site posters installed
oSeptember 15, 2026 - Public Hearing (No comments received) • City Council Notification
oSeptember 30, 2026
• 407 public notices mailed to owners and tenants within 600 feet • Notice published on the City website and in the Vacaville Reporter oOctober 3, 2026 - On-site posters installed
oOctober 13, 2026 - Public Hearing (No comments received) October 13, 2026 Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 13 Item 11.b
Conclusion
Staff supports the proposed amendments because they:
• Meet the required General Plan and Municipal Code findings • Maintain an ongoing CFD funding obligation for municipal services • Support delivery of the approved housing and public improvements • Do not change land uses, zoning, density, or the subdivision layout • Remain within the scope of the certified Final EIR
• Preserve all other Development Agreement obligations
October 13, 2026 Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 14 Item 11.b
Recommendation
By simple motion:
• Adopt a resolution reaffirming the Farm at Alamo Creek Final EIR and approving the Specific Plan Amendment; and
• Introduce an ordinance adopting the First Amendment to the Development Agreement with Vacaville S2 Investors, LLC.
October 13, 2026 Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 15 Item 11.b
Questions or Comments
October 13, 2026 Agenda Item 11.a The Farm at Alamo Creek Specific Plan & DA Amendments - Slide of 16 16 Item 11.b
CITY OF VACAVILLE
CITY COUNCIL
STAFF REPORT
Meeting Date: October 13, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Michelle Thornbrugh, City Clerk
(Michelle Thornbrugh, City Clerk (707) 449-5100)
Subject: Consideration and Selection of Parks and Recreation Commissioner
Actions for Consideration:
The Mayor shall appoint one member to the Parks and Recreation Commission, subject to City Council ratification.
Recommendations:
The Mayor nominate for appointment one member to the Parks and Recreation Commission for City Council ratification.
Background:
The City of Vacaville currently has two operational commissions established in the Vacaville Municipal Code (“VMC”) – the Planning Commission (VMC Chapter 2.28) and the Parks and Recreation Commission (VMC Chapter 2.34 – referred to in the VMC as the Community Services Commission). Commissions are comprised of seven members appointed by the Mayor with ratification by a majority of the Council (CA Government Code section 40605). Commission members are appointed on staggered terms expiring on March 31st of each year.
Discussion:
In accordance with the Commission Appointment Policy, adopted on January 27, 2026, applications were previously accepted and reviewed for consideration at the March 24, 2026, Council meeting. On August 5, 2026 staff were notified that Commissioner Rich Kalsi chose to step down. The Mayor has revisited the pool of qualified applicants, taking into account the recommendations and ranked list previously provided by the Applicant Review Committee, as well as additional outreach to candidates. Based on this review, the Mayor is proposing to appoint Diana Flores to the Parks and Recreation Commission, subject to Council ratification. The term of the appointment is through March 31, 2027.
Item 12.a
Environmental Impact:
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has the potential to result in either a physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to California Code of Regulations Title 14 Section 15378(b)(5).
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: General Fund (1001).
Budget Distribution: The costs of staff time associated with this item are covered within the existing Choose an item. City Council Department operating budget.
Alternatives:
Based upon City Council discussions or a decision by a majority of the City Council to not ratify the Mayor’s proposed appointee, the Mayor could choose to appoint another qualified applicant not listed above.
Strategic Plan Goal:
Organizational Culture
Subject to Levine Act:
No
Attachments:
Attachment 1: Parks and Recreation Commission Applications Item 12.a
Item 12.a
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Item 12.a
Item 12.a
February 6, 2026
City of Vacaville
Attn: City Council and City Clerk
650 Merchant Street
Vacaville, CA 95688
RE: Reappointment to the Parks and Recreation Commission Honorable Mayor Carli and Members of the City Council,
It has been a privilege to serve the Vacaville community on the Parks and Recreation Commission. As I conclude my current term and second year serving as Chair, I respectfully submit my application for reappointment.
During my service, I have worked collaboratively with fellow commissioners, City staff, and the community to carry out the Commission’s role of advising the City Council on parks, recreation facilities, and community events. I take seriously the responsibility of providing thoughtful policy guidance while balancing community priorities, fiscal considerations, and the long-term stewardship of the City’s parks and recreation system.
Outside of Commission meetings, I remain engaged by participating in and observing community events, listening to resident input, and staying informed on operational and policy issues affecting the Parks and Recreation Department. This engagement helps ensure that my recommendations reflect both community experience and an understanding of departmental needs.
In my experience, continuity and experience are essential to effective advisory bodies.
Having served two terms, I bring perspective and stability that support consistent policy direction as the City continues to navigate growth and evolving community needs.
In addition to my commission service, I bring more than 24 years of experience advising California public agencies, including numerous parks and recreation agencies, on local government funding and implementation, including park impact fees, Quimby programs, developer agreements, and local funding measures. This experience provides me with practical insight that further informs my service on the Commission.
Thank you for your time and for the opportunity to continue serving the City of Vacaville.
Sincerely,
Blair E. Aas, Chair
Vacaville Parks and Recreation Commission
Item 12.a
RESUME BLAIR E. AAS
Vice President | Local Government Revenue Consultant | Parks and Recreation Commissioner
CONTACT INFORMATION
[email protected]
[email protected]
www.linkedin.com/in/blairaas
PROFESSIONAL
AFFILIATIONS
California Association of Park
and Recreation Districts
(CARPD)
California Special Districts
Association (CSDA)
California Society of Municipal
Finance Officers (CSMFO)
Fire Districts Association of
California (FDAC)
SPEAKING ENGAGEMENTS
“Strategies to Increase Funding
for Fire Service 101” – California
Fire Chiefs Association Annual
Conference, Sep. 2021
“Funding 101- Revenue
Enhancement for Park and
Recreation Agencies” – CPRS
Annual Conference, Mar. 2019
“Revenue Enhancement
Opportunities and Challenges”
– CSMFO Annual Weekend
Training Seminar, Nov. 2016
PUBLICATIONS
“Development Impact Fees - New
Standards and Transparency
Requirements” - CSDA New Law
Series, Dec. 2021
“New Development Impact Fee
Restrictions and Reporting
Requirements” - CSDA New
Law Series, Nov. 2019
EDUCATION
Bachelor of Arts, Economics
Boise State University
HIGHLIGHTS
Current member of the City of Vacaville Parks and Recreation Commission, presently serving as Chair, and a longstanding civic volunteer, serving in an advisory capacity to the City Council on parks, recreation facilities, and community events. Vacaville resident with more than 24 years of experience working with California public agencies, including numerous parks and recreation agencies, on local government funding and revenue planning, including assisting with the establishment and implementation of new local funding sources to support public facilities and services. Brings an informed and collaborative perspective to Commission deliberations, focused on advising the City Council, balancing community priorities with fiscal responsibility, and supporting the long-term stewardship of the City Department and park system.
PUBLIC SERVICE AND COMMUNITY INVOLVEMENT
City of Vacaville Parks and Recreation Commission
Chair - April 2024 to Present
Commissioner – April 2022 to March 2024
City of Fairfield Community Services Commission
Commissioner – January 2013 to January 2014
Fairfield Police Activities League Board of Directors
Board Director - January 2014 to April 2017
Fairfield-Suisun Youth Soccer League
Youth Soccer Coach – January 2011 to December 2014
PROFESSIONAL BACKGROUND
SCI Consulting Group
Vice President – November 2023 to Present
Director of Planning Services – January 2012 to October 2023 Senior Planning Consultant – January 2005 to December 2011 Planning Consultant – July 2003 to December 2004
Project Analyst – January 2002 to June 2003
Hospitality Management
Various – 1993 to 2021
Rooms Division Director -Villagio Inn & Spa, Yountville, CA Director of Room Operations - Radison Berkeley Marina Hotel, Berkeley, CA General Manager - Lake Natoma Inn, Folsom, CA
Assistant General Manager - Courtyard by Marriott, Boise, ID Director of Front Office Services - Red Lion Hotel Spokane, Spokane, WA Front Office Manager - Fess Parker’s Red Lion Resort, Santa Barbara, CA Guest Services Manager - Red Lion Hotels, Boise, ID
PERSONAL INFO
PERSONAL INFO
PERSONAL INFO
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PERSONAL
Item 12.a
Item 12.a
Marc (Ced) Bethely
, CA 95687 ▪ [email protected]
Sales Manager
20+ years’ success leading sales and business development for high-growth organizations Accomplished and goal-driven Sales Manager with repeated success generating company-leading revenues.
Experienced in account management, prospects generation through referral and channel partner, sales enhancement, development of service plans, as well as maintenance of excellent customer service. Creative and driven sales professional providing coaching, training, and mentorship for cross-functional teams.
Excellent interpersonal skills, able to build and sustain effective stakeholder and partner relationships.
Highlights of Expertise
● Strategic Sales and Business Planning
● Prospects Generation
● Marketing Strategy
● CRM / SalesForce
● Customer Service
● Teamwork and Capability Building
● Account Management
● Partner Relationship Building
● Service Plans Development
● Strategy and Implementation
● Stakeholder Engagement
● People Leadership and Development
Senior Loan Officer/Realtor
Investor Funding, (remote position) (May 2024 to Present) Remote call center type environment taking inbound leads (up to 10 per day) from commercial clientele looking to do DSCR loans for their investment properties. Duties include follow up on clients via HubSpot CRM. Packaging commercial loans (largest package 28 unit property consisting of SFR, multi-units for $6,700,000 to liquidate $1,675,000. Funds will purchase 120 unit rehab on motel6 6 converting it into apartments, resulting in $95,000 a month cash flow). Responsibilities include factoring pricing through Marketplace. Generating applications through LSX CRM and pulling credit through KCB credit.
Zoe Elijah Financial, (remote position)2022-2024
Dual duties as loan officer and real estate agent working on mainly purchase loans and residential real estate transactions. Worked mostly with UWM wholesale.
Rocket Mortgage, (remote position) 2020-2022 Call center type set up where I took incoming calls daily typically from 7am-9pm depending on which region I was in. My career high was 31 loans in a month and 258 in 12 months
PERSONAL INFO PERSONAL
Item 12.a
Software Sales Manager
National Business Account Manager, LiveVox, San Francisco, CA, (remote position)Directed sales process from identification of prospect to deal closing including the setting up of a discovery call for qualifying the lead and conducting a demonstration of product (via Zoom) to share 60-minute oral and PowerPoint presentation. I travelled to conferences and trade shows nationwide. ♦ Led the preparation and delivery of extension pricing presentation consisting of ROI and total cost of ownership graphs.
♦ Oversaw the implementation of TCPA rules and guidelines, teaching client processes of the multi-channel product (phone, email, SMS, text, analytics). ♦ Coordinated effectively with colleagues to discuss market information and strategies and compare the company’s product to the auto-dialer.
♦ Prioritised excellent customer service, personally overseeing complaints and resolving queries quickly and efficiently.
♦ Assisted customers in the approval and processing of payments in cash, credit cards, and checks, checking for validity.
8x8, Inc, (remote position)2015-2019
Managed sales account at 8x8, selling UCaaS, Saas products VoIP phone systems, SMS, Texting, and virtual contact centre products to prospective clients.
SENIOR ACCOUNT EXECUTIVE 3 (Jan 2015 to May 2019)
Built and maintained strategic referral partner relationships, communicating effectively with clients across 160 countries through SalesForce Lightning.
♦ Designed as well as executed customized service plans to fulfill needs of clients, aiding clients to select from available options.
♦ Successfully maximized sales by 221% through the development and implementation of strategic plans, consistently finishing at 125% quota.
♦ Conducted verification of customer payments in cash, credit cards and checks, after accepting and processing.
Comcast Business, BUSINESS ACCOUNT EXECUTIVE 3, (2011 to 2014) Call center sales for Inside Sales Division. Generated 300% in first full month and 150% goal numerous times. Aided in the development of sales strategies, delivering accurate market information in collaboration with other colleagues.
♦ Managed timely and efficient resolution of customer queries, maintaining excellent levels of customer service.
♦ Guided clients throughout the sales process, assisting in the selection of service plans to fulfill specific needs.
♦ Successfully won various sales contests through finishing over 300% in monthly revenue and several times over 150%.
Additional Experience
Enterprise Sales Manager (2012 to 2014) ▪ Alpheus/Logix Communications Item 12.a
Education & Credentials
Washington State University, Pullman Journalism
Wilmington University, Business
Professional Development
● Sales and Business Development −
● Account Management −
● Customer Relationship Management −
CRM skills
● Hubspot, LSX, Marketplace, Follow up Boss, Salesforce, Proficient on numerous CRMs ● SalesForce
● UCaaS/SaaS/CCaas
● Microsoft Office, Excel, PowerPoint
● Microsoft Office 365
Item 12.a
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Item 12.a
Di Chen
City of Vacaville
Attn: City Clerk
660 Merchant Street
Vacaville, CA 95688
Re: Parks and Recreation Commission Application
Dear City Council Members and City Clerk,
I am excited to submit my application to serve on the Vacaville Parks and Recreation Commission. I am passionate about supporting programs and initiatives that enhance community spaces, promote healthy recreation, and create opportunities for all residents to enjoy our parks and facilities.
Through my professional experience managing operations, coordinating projects, and engaging with diverse stakeholders, I have developed strong organizational, problem-solving, and communication skills. I am confident in my ability to review proposals, provide thoughtful input, and collaborate with fellow commissioners and City staff to support programs that meet the needs of our community.
As a commissioner, I would dedicate myself to attending monthly meetings, preparing thoroughly for agenda items, participating in subcommittees as needed, and connecting with residents to understand their priorities. I hope to help ensure that Vacaville’s parks and recreation offerings are accessible, well-maintained, and aligned with community goals, making our city an even better place to live, work, and play.
Thank you for your time and consideration. I would be honored to contribute my skills and dedication to the Parks and Recreation Commission and support the City’s vision for vibrant, inclusive community spaces.
Warm regards,
Di Chen
PERSONAL INFO
Item 12.a
Di Chen
Professional Summary
Bilingual operations and procurement professional with experience across agriculture，food service, and retail operations. Strong background in inventory control, contract negotiation, accounting coordination, and regulatory compliance. Economics-trained leader with proven ability to manage end-to-end operations in fast-paced environments.
Professional Experience
Contract Manager & Procurement — Haykingdom
June 2025 – Present
• Partner with CEO and CFO to set annual purchasing and sales goals • Source hay, negotiate contracts, and ensure quality standards • Manage inventory levels, hauling schedules, and shipping deadlines • Coordinate invoicing, payments, and reconciliation with accounting Manager — Family-Owned Restaurant
September 2019 – May 2025
• Led daily operations, staffing, scheduling, and workflow optimization • Controlled inventory, purchasing, and vendor relationships • Oversaw cash handling, sales reporting, payroll coordination, and compliance
Manager — Liaoning Benefit Petroleum (US) Corp.
July 2017 – October 2018
• Managed multi-site gas station and convenience store operations • Handled payroll, reconciliation, cost control, and financial reporting • Ensured regulatory compliance and vendor coordination Education & Certifications
B.S. Managerial Economics, University of California, Davis (2016) Microsoft Office Master | Accounting Certificate (UC Berkeley Extension) CPA Exams (In Progress) | Intuit Academy Tax Level 1
Languages
English, Chinese
PERSONAL INFO
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PERSONAL INFO
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Jaydon Clark
San Francisco Bay Area • linkedin.com/in/jaydonclark
Detail-oriented administrative and operations professional with experience supporting complex programs through data analysis, policy compliance, and process improvement. Skilled in managing high-volume work, interpreting and applying complex rules, and producing clear documentation to support efficient and consistent operations. Known for reliability, structured problem-solving, and effective collaboration with internal stakeholders.
WORK EXPERIENCE
Solano County 09/2024 - Present
Eligibility Benefits Specialist II • Full-time
• Conducted eligibility reviews for over 150 cases monthly, ensuring compliance with federal and state regulations. • Managed active client caseloads, maintaining accurate documentation and meeting all processing deadlines. • Conducted structured client interviews to verify information, collect documentation, and support timely benefits approvals.
• Implemented workflow improvements that reduced processing time per case.
Eligibility Benefits Specialist I • Full-time
• Assisted clients in navigating program requirements and connecting with additional community resources. • Maintained documentation in alignment with compliance standards.
V3 Talent Partners 02/2022 - 05/2024
Technical Recruiter • Full-time
• Managed full-cycle recruitment for multiple positions simultaneously, ensuring compliance with company hiring policies.
• Closed over $1.3M in candidate salaries, contributing to company revenue growth. • Increased candidate pool by 20% through LinkedIn and social sourcing strategies.
Prep Network 08/2020 - 02/2022
Regional Recruitment & Communications Specialist • Full-time • Coordinated recruitment communications for 100+ high school athletes, connecting them with collegiate coaches and streamlining the application process.
• Developed content and digital outreach strategies, increasing website engagement and visibility by 53%. • Managed athlete and coach data, tracking progress and outcomes to inform strategic decision-making and improve workflow efficiency.
EDUCATION
Master of Science in Sport Administration
Southeastern Oklahoma State University • GPA: 4.0 08/2020 - 06/2021 Thesis: Investigating the Biomechanical Advantage or Disadvantage of Prosthetic Running Blades Bachelor of Science in Kinesiology
Jessup University • GPA: Summa Cum Laude 08/2017 - 08/2020 Activities and Awards: Men's Varsity Basketball, All-Conference Scholar Athlete, Student Athlete Advisory Committee
PERSONAL INFO
Item 12.a
Dear Members of the Vacaville City Council,
I am writing to express my interest in serving on the City of Vacaville Parks and Recreation Commission. I care deeply about the role that parks, recreation facilities, and community programming play in building a healthy, connected, and inclusive city, and I would be honored to contribute my time and perspective in an advisory capacity.
Vacaville’s parks and recreation system has a direct impact on quality of life—supporting youth development, family connection, physical and mental health, and access to shared public spaces. As a former collegiate basketball player, I have firsthand experience with how well-designed recreational facilities and programs can shape discipline, belonging, and long-term well-being. Beyond athletics, I value parks as places where people of all ages and abilities can gather, recreate, and feel a sense of ownership in their community.
I approach this opportunity with a strong sense of responsibility. I understand that effective commission service requires preparation, thoughtful discussion, and consistent participation. I am comfortable reviewing agenda materials in advance, visiting sites when appropriate, listening to community input, and engaging collaboratively with fellow commissioners, staff, and City Council. I take public service seriously and am committed to contributing in a way that is respectful, informed, and constructive.
I am particularly interested in supporting:
● Equitable access to parks and recreation opportunities across neighborhoods ● Thoughtful use and stewardship of existing facilities ● Programming that serves youth, families, and residents with diverse needs and abilities ● Long-term planning that balances growth, sustainability, and community character I appreciate Vacaville’s stated commitment to diversity, equity, and inclusion and would strive to reflect those values in my service. I am prepared to complete all required ethics, anti-harassment, and conflict-of-interest trainings upon appointment.
Thank you for considering my application. I would welcome the opportunity to serve the community in this role and contribute to decisions that shape Vacaville’s shared spaces for years to come.
Respectfully,
Jaydon Clark
Item 12.a
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PERSONAL INFO
Item 12.a
Diana Flores
Vacaville, CA |
RELEVANT EXPERIENCE
Co-Founder & President — Vacaville Pickleball Association (Vacaville, CA | 2023–2025) • • Led the organization during a period of rapid growth in community participation • • Oversaw program development, league coordination, and instructional offerings in partnership with the City of Vacaville
• • Managed board operations, volunteer engagement, and community outreach • • Advocated for expanded pickleball facilities and equitable access to recreation • • Strengthened relationships with city staff, local players, and regional pickleball organizations
• • Co-created a thriving community pickleball organization • • Developed instructional classes and recreational programming adopted by the City of Vacaville
• • Designed and implemented league play that increased participation across age groups • • Promoted inclusive, accessible recreation opportunities for residents Owner & Operator — Massage and Bodywork Practice (Vacaville, CA | 25 years) • • Built and sustained a trusted wellness practice serving diverse community members • • Managed all business operations including budgeting, scheduling, marketing, compliance, and client relations
• • Adapted services to meet accessibility needs for clients of varying ages and abilities • • Fostered long-term community relationships through consistent, high-quality service • • Demonstrated strong communication, conflict resolution, and client-centered decisionmaking Massage Instructor — Trinity College (Fairfield, CA)
• • Taught massage theory and hands-on techniques to adult learners • • Provided individualized instruction and mentorship to support student success • • Promoted wellness education and professional standards in the field Master Gardener — University of California Cooperative Extension (Solano County) • • Led public educational classes on gardening, sustainability, and environmental stewardship
• • Supported community beautification and horticultural outreach projects
PERSONAL INFO
Item 12.a
• • Engaged residents of all ages in hands-on learning and outdoor activities Band Manager & Vocalist — Kafe Riko (Vacaville, CA | 15 years) • • Managed bookings, logistics, and community performances for a long-running local band • • Strengthened community culture through music, events, and public engagement • • Collaborated with local venues, nonprofits, and event organizers
COMMUNITY STRENGTHS
• • Public engagement & community outreach
• • Recreation program development
• • Accessibility & wellness advocacy
• • Small-business leadership
• • Event coordination & collaboration
• • Teaching, mentoring, and group facilitation
• • Conflict resolution & communication
• • Environmental education
Item 12.a
Diana Flores
Vacaville, CA
――――――――――――――――――――――――――――――――――――――――
Dear members of the Selection Committee,
I am seeking appointment to the Vacaville Parks and Recreation Commission. I am deeply committed to strengthening our community through accessible, inclusive, and well‑designed recreational opportunities. After 25 years as a small‑business owner in the wellness field, along with extensive experience in community education, recreation leadership, and public engagement, I am ready to contribute my skills and perspective to support the city’s long‑term vision for parks, open spaces, and recreational programming.
My work as President and Co‑Founder of the Vacaville Pickleball Association has given me direct experience collaborating with city staff, developing community programs, and advocating for facilities that serve residents of all ages and abilities. I have seen firsthand how recreation builds connection, supports public health, and strengthens neighborhoods. Through this role, I helped expand instructional offerings, create league play, and grow participation in one of the city’s fastest‑growing recreational activities.
In addition to my recreation leadership, my background as a massage and bodywork practitioner and instructor has grounded me in wellness, accessibility, and community service. My work as a Master Gardener and my years of involvement in local arts and cultural events have further deepened my connection to Vacaville and my understanding of how diverse programs enrich community life.
I believe strongly in thoughtful planning, equitable access, and community‑centered decision‑making. I would be honored to bring my experience, energy, and collaborative spirit to the Parks and Recreation Commission and to help support a vibrant, healthy, and connected future for Vacaville.
Sincerely,
Diana Flores
PERSONAL INFO
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Item 12.a
Item 12.a
Contact
www.linkedin.com/in/aishagutierrez
(LinkedIn)
Top Skills
Human Resources (HR)
Cultural Competency
Start-ups
Certifications
Cultural Competence in the
Workplace V2
Diversity, Equity, & Inclusion in the
Workplace V4.1
Aisha Gutierrez
Driving Impactful Talent Acquisition | Helping Companies Build Exceptional Teams | Board Member
Vacaville, California, United States
Summary
I build teams for companies solving hard problems and I genuinely enjoy the messy “zero to one” part.
I’m a Senior Talent Acquisition leader who’s scaled engineering and GTM orgs across high-growth environments, from lithium/chemicals/ battery supply chain to SaaS and AI. I’ve been the founding/early recruiter more than once, which means I’ve built recruiting functions from scratch: defining the hiring process, partnering tightly with executives and hiring managers, standing up sourcing and interview practices, and creating a candidate experience that’s inclusive, highquality, and scalable.
I recruit across levels from frontline and technical specialists to VP and C-suite often in environments where the org chart is evolving in real time and priorities change mid-sentence (it’s fine, I’m fine). I’m known for strategic sourcing, strong stakeholder partnership, and a candidate-first approach that doesn’t sacrifice speed or rigor.
I also build the recruiting infrastructure that makes scaling possible.
I’ve implemented and optimized ATS systems across Lever, Rippling, Greenhouse, and Ashby, including workflows, scorecards, interview loops, reporting, and hiring manager enablement so teams can move fast with clarity and consistency.
I bring structure, data, and empathy to every search—and I’m relentless about role clarity, calibration, and equitable hiring practices. I’m also a committed DEIB advocate and believe great teams are built intentionally, not accidentally.
Experience
SewerAI
Senior Recruiter
PERSONAL INFO
Item 12.a
August 2025 - Present (6 months)
Partnering with hiring managers and C-suite leadership to deeply understand role requirements, team needs, and business goals in a high-growth SaaS environment. Owning full-cycle recruiting across technical, product, and GTM roles (Sales, Marketing, Customer Success, Account Management, RevOps) — sourcing, screening, interviewing, and closing top talent. Building and managing strong candidate pipelines through creative sourcing strategies (LinkedIn, networking, events, referrals, etc.). Delivering a best-in-class candidate experience with consistent communication and a high-touch, valuesaligned process. Implementing and optimizing our ATS (Ashby) and recruiting workflows, templates, and reporting to support scalable hiring operations.
Supporting rapid growth through Series A, B, and C scaling, ensuring hiring plans, processes, and tooling evolve with the business. Establishing recruiting tools, processes, and best practices to increase efficiency and hiring quality as the company grows. Tracking and reporting key recruiting metrics (pipeline health, time-to-fill, offer acceptance, diversity hiring) and sharing insights with leadership to drive decisions. Collaborating with leadership on workforce planning, headcount forecasting, and talent strategy. Championing SewerAI’s mission and values in every candidate interaction to strengthen our employer brand in the market.
Lilac Solutions, Inc.
3 years 1 month
Head of Talent Acquisition
January 2022 - January 2025 (3 years 1 month)
Oakland, California, United States
Recruiter
January 2022 - March 2023 (1 year 3 months)
Oakland, California, United States
Partner closely with business leaders and hiring managers to source talent within the lithium, battery storage, and mining industries. Understanding of how positions are able to impact the organization and advise on the best hiring strategy in this fast-paced DLE environment.
Engage passive candidates and understand their aspirations, while providing detailed information on the position requirements and company vision and plan.
Creating diverse and inclusive recruitment strategies and initiatives.
Strategize and leverage various sourcing techniques and channels to identify candidates and maintain a healthy pipeline for priority roles.
Item 12.a
Maintain professional and courteous communication with candidates to foster long-term relationships.
Draw upon a proven recruiting background to identify and manage candidates throughout the hiring process, from initial contact through offer.
Meticulously track and maintain up to date and compliant record of candidate pipelines in our ATS (Greenhouse)
Report timely recruiting progress
Actively recruiting positions such as Mechanical, Systems, Process, Chemical, Design, and Control Engineers.
Sensei Ag
Corporate Lead Recruiter
May 2021 - October 2021 (6 months)
Liaising with internal departments to determine recruitment needs.
Creating Interview Training and Diversity Hiring slide decks and provided training for Leadership.
Determining selection criteria, hiring profiles, and job requirements for vacant positions.
Sourcing potential candidates through online company career portals, recruitment sites, job boards, social platforms, as well as print media, posters, and flyers, when required.
Managing hiring processes via Greenhouse.
Evaluating applications and screening candidates via calls or emails, as well as facilitating pre-interview assessments.
Compiling interview questions and Zoom interviews with shortlisted candidates.
Preparing hiring forecasts as part of the company's strategic planning.
Documenting processes and fostering good relationships with potential candidates and past applicants.
Developing hiring strategies and procedures in line with industry trends, as well as keeping informed of advancements in the field.
DOWNTOWN VACAVILLE BID
Executive Assistant/Market Manager
May 2019 - May 2021 (2 years 1 month)
Vacaville, California, United States
As the Executive Assistant I played a key role in communicating features and benefits of the BID with Downtown merchants, engaging the community at special events, and generally promoting Downtown Vacaville as an exciting, unique and vibrant place to live, work, shop and visit.
Item 12.a
Managed the Downtown Vacaville Farmers Market.
Kaiser Permanente
Expert Recruiter
August 2015 - August 2016 (1 year 1 month)
Vallejo, California
Wells Fargo
Finance Recruiter 2
February 2013 - July 2015 (2 years 6 months)
San Francisco Bay Area
Responsible for recruiting and selecting professional and managerial staff from internal and external sources. Plans and conducts innovative employment advertising campaigns, job fairs, etc. to recruit candidates. Develops effective working relationships with professional recruitment agencies, schools and all levels of internal management. Conducts interviews, evaluates employment factors such as job experience, education, training, skills, knowledge and abilities and consults with management to recommend candidates, starting salaries, etc. Provides candidates with information on the company. May administer tests and interpret results.
Phacil, Inc
Technical Recruiter
October 2011 - October 2012 (1 year 1 month)
Responsible for full life-cycle recruiting nationwide.
Recruiting responsibilities include, but are not limited to the following:
Performing all employment activities, including writing and placing job ads, screening resumes, interviewing, assisting managers with hiring decisions, conducting pre-employment background checks, making employment offers, coordinating security clearance process
Develop strong rapport with supervisors, customers and managers to understand their needs
Developing and maintaining tracking systems to address trends, problem areas, and retention
Item 12.a
Developing and implementing new and creative sourcing / recruiting strategies.
Managing retention, client satisfaction and fill time.
Identifying new and creative means for sourcing high quality candidates with proposed skill sets
Recruiting passive candidates and maintain network of potential candidates.
Attending job fairs and networking events
Business Development Support responsibilities include, but are not limited to the following:
Liaise with Business Development and Proposal Writing Teams to perform full life-cycle recruiting for positions on proposals to the government.
Assisting Business Development with upcoming opportunities and networking with future potential employees on contracts the company is considering bidding on.
ERRG
Corporate Recruiter
November 2010 - October 2011 (1 year)
As a Coporate Recruiter I am responsible for the following:
Sourcing candidates by attending job fairs, professional organization meetings, networking and utilizing latest networking tools.
Responsible for college recruitment program and internship program.
Develop and maintain a network with organizations, colleges, and individuals, to continue to bring in candidates to the pipeline that meet company needs.
Manage entire recruitment process, including, but not limited to: administration of Applicant Tracking system (ATS), and requisition process, screen resumes, forward resumes to hiring managers, conduct telephone interviews, schedule interviews, submit background checks, prepare offer letters, and rejection letters. Schedule pre-employment drug screens & physicals.
Conducting new employee orientations.
Assist with development of recruitment strategies and procedures.
Manage relationships with search firms and recruitment vendors.
Item 12.a
Ensure compliance with Affirmative Action, OFCCP and other employment related regulations.
Projects: Review of Applicant Tracking System and Development of Onboarding program
Comcast Cable
Area Recruiter
August 2005 - November 2009 (4 years 4 months)
Responsible for planning and implementing all activities relating to staffing including strategy, sourcing, recruiting, candidate development, selection, and hiring for all levels of the organization. Responsibilities include working closely with workforce planning to develop and implement organizational staffing initiatives for 5 counties within the North Bay Market.
Principal Responsibilities:
Implement recruiting programs and develop advertising campaigns. Recruit, pre-qualify, screen and place qualified candidates in a variety of settings.
Support all HR standards of recruiting, including time to fill & quality of hire; explored ways to reduce cost per hire while maintaining high level of quality.
Consulted and advised Hiring Managers regarding salary offer amounts and position level.
Ensured compliance with complex and changing state, federal and employment laws.
Designed and implemented marketing plans for assigned positions or groups, e.g., advertisements, direct mail campaigns, attendance at conferences, and career fairs.
Oversaw applicant tracking system to ensure consistent, timely and accurate data entry; generates status and financial reports; leads and participated in continuous quality improvement of processes.
Work with Staffing Management to plan staffing strategies across all business units.
City of Fairfield
Human Resource Technician III
July 2004 - July 2005 (1 year 1 month)
Solely responsible for all questions and concerns regarding employee benefits.
Process, review and monitor personnel changes as they relate to benefits for 7 bargaining groups that include SEIU, Police, Fire, etc. Administered transactions for all benefit changes, 457 and 401k contributions, and various
Item 12.a
deductions. Processed documentation for administration of various City insurances. Responsible for all new hire orientations, retiree benefits counseling/implementation, and exit interviews. Coordinated various special events such as Benefits Faire and the Wellness Faire. Responsible for introducing, maintaining and updating the City's benefits website.
University of California
Benefits Counselor/Payroll Supervisor
May 2001 - July 2004 (3 years 3 months)
Served as the Benefits Counselor while supervising the Payroll Processing Unit for a department that consists of 400 employees.
Fully responsible for providing effective and efficient human resource and payroll services by coordinating operations in the areas of personnel, contract/ policy interpretation, compensation, merit and bonus programs for 7 bargaining groups which included: CUE, AFSCME, CNA, UPTE, etc. Conducting new employee benefits orientations, personalized benefits counseling, retirement and savings counseling, and exit interviewing. In conjunction with the HR Manager, responsible for the eRecuit training, & coordination throughout the Dept, and Staff Service Award Presentations. Reviewing Payroll reports for errors and system glitches. Provided training to Managers, Supervisors, and Dept Heads of the of personnel changes implemented by the Campus.
Supervised staff of 4 employees, and managed the Payroll Department.
Express Personnel Services
Senior Personnel Consultant
January 1999 - May 2001 (2 years 5 months)
Responsibilities included interviewing/screening potential candidates for both client Companies and internal staff. Supervised internal staff of 4, as well as over 350 temporary/temp to perm employees. Coordinated/Processed Payroll, processed Workers Compensation & Unemployment Insurance Claims.
Provided training (safety/computer) to employees in order to assist them with hiring/advancement opportunities. Coordinated various recruitment methods, such as job fairs, internet, networking, career centers, etc. Promoted sales, client/employee retention, and drafted/negotiated contracts and proposals.
Education
FIDM
Item 12.a
Associate of Arts Degree (AA), Merchandise Marketing/Management Fashion Institute of Design and Merchandising · (1991 - 1993)
Vaca High
Item 12.a
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LORENZO VALDEZ HILL
COMMUNITY LEADERSHIP & ARTS INITIATIVES
Voices at the Table — Open Mic Series
Founder & Host | January 2026 – Present
• Founded and host a listening-centered open mic and featured reading series combining poetry and classical music
• Curate programs that integrate spoken word, live piano performance, and musical collaboration • Create an intimate, respectful space centered on listening, presence, and community dialogue • Support both emerging and established poets and musicians through thoughtfully structured gatherings
Giving Concerts / Tempo Vivo Music Concert Series
Founder & Artistic Director | 2007 – Present
• Founded and direct a charitable concert series showcasing professional musicians, students, and community performers
• Manage all aspects of production including performers, venues, sponsors, promotions, volunteers, and artistic programming
• Design concert logos, programs, flyers, and promotional materials • Collaborate with local merchants, sponsors, and nonprofit partners to support community causes • Maintain a network of 395+ alumni performers and volunteers • Raised over $450,000 in total charitable funds since inception, benefiting HIV/AIDS organizations, youth orchestras, scholarships, and community nonprofits • Notable fundraising achievements include:
o $25,000 raised for AIDS/Lifecycle Concert Series (2008) o Scholarship fundraising for Young People’s Symphony Orchestra
BOARD SERVICE & GOVERNANCE
Young People’s Symphony Orchestra (YPSO) — Berkeley, CA Board Member; Past Vice President | 2007 – Present (Ongoing) • Support long-term organizational growth, fundraising strategy, and community outreach • Serve on and lead committees for special projects, development, and governance • Act as liaison supporting orchestra families, volunteers, and community partners Item 12.a
FUNDRAISING & COMMUNITY IMPACT (SELECTED)
• Raised over $450,000 cumulatively through charitable concerts, community recitals, and fundraising events
• Organized and performed benefit concerts for churches, health organizations, arts groups, and nonprofit agencies
• Guest Lecturer, Crystal Middle School (Fairfield, CA) — taught poetry classes introducing students to creative writing, spoken word, and literary expression • Served as guest pianist and performer for schools, civic organizations, and community programs • Supported benefit concerts at major venues including Davis Symphony Hall and community concert spaces
AWARDS & RECOGNITION
• Martin Luther King Jr. Award
• Dr. Marcus Foster Music Award
• NAACP Music Award — 3rd Place (Washington, DC)
• Most Valuable Player — California Association of Symphony Orchestras • Citibank Achievement Awards (Multiple):
o Best Team Player Award
o Instinctive Award
• Numerous awards in piano and clarinet performance
Community Service Projects:
Bay of HOPE benefit concert. Davis Symphony Hall. Concert to benefit homeless youth
(YEAH). YPSO representative.
2009-2011 Blackhawk/Danville Chamber of Commerce. Invited guest pianist. 2008 Vallejo Elementary School -Glen Cove. Invited guest performer.
Piano recital for students for music education program.
Other Community Service:
• Volunteer with Alameda County Health Agency, Oakland, CA 1998- 2002 • Volunteer for Tri City Health Center, Fremont, CA 1992-1994 • Volunteer with various Bay Area Homeless and Elderly programs, 1991-1994. • Assisted the Alameda County Supervisor, Cater Gilmore on campaign • Committees representing Mayor Lionel Wilson of Oakland, Ca, Assemblyman Ron Dellums and Wilson Riles, Jr.
• Participated and assisted on community activities with the Oakland Black Police Officers Association • Project Open Hand 2 years
• Catholic Charities 3 years
• AIDS Walk and AIDS Dance
• Many more volunteer work and local churches.
Item 12.a
LORENZO VALDEZ HILL
PROFESSIONAL SUMMARY
Experienced operations professional, banking supervisor, and client-centered service provider with over 35 years of experience across financial services, property management, healthcare support, education, and independent practice. Demonstrated strengths in operations oversight, staff training, project management, and relationship-driven service. Equally effective in structured institutional environments and selfdirected roles, with a proven ability to adapt, problem-solve, and lead with discretion, empathy, and accountability. Known for reliability, clear communication, and a lifelong commitment to learning, service, and community engagement.
Brings a human-centered approach shaped by long-term caregiving, teaching, and creative work.
PROFESSIONAL EXPERIENCE
Author, Writer, Poet
Self-Employed | 2025 – Present
• Write, edit, and publish original literary work, including poetry and essays • Participate in readings, community literary events, and collaborative arts projects • Manage independent creative projects, submissions, and public engagement Home Health Care Provider
Multiple Settings | 2008 – 2016; 2026 – Present
• Provided compassionate, individualized in-home care to adults and seniors • Assisted with Activities of Daily Living (ADLs), including bathing, grooming, dressing, toileting, mobility, and safe transfers
• Monitored vital signs and documented observations, reporting changes to healthcare professionals and families
• Administered medications as prescribed and assisted with medical equipment • Supported rehabilitation and physical therapy routines per care plans • Delivered emotional support and companionship, promoting dignity and quality of life • Maintained accurate, confidential care documentation and collaborated with care teams Real Estate Renovation & Property Management
Self-Employed | 2005 – 2026
• Managed residential rental properties, tenant relations, and bookkeeping • Oversaw property maintenance, repairs, and renovation projects Item 12.a
• Acquired, renovated, and prepared residential properties for resale • Managed budgets, timelines, contractors, and materials • Ensured projects met safety, quality, and financial objectives Self-Employed | Education & Events
Various Locations
• Provided personalized music instruction to students of varying skill levels, including lesson planning and performance preparation
• Coordinated events from concept through completion, managing venues, vendors, logistics, and budgets • Focused on organization, communication, and positive participant experience Banking & Financial Services Professional (Retired)
Citibank | 1985 – 2025
• Progressed through roles including Teller, Operations Supervisor, Assistant Manager, Auditor, Trainer, and Personal Banker (Business Accounts)
• Supervised branch operations, staff training, audits, compliance, and customer service • Supported individual and business clients across multiple Bay Area branch locations Retail & Customer Service Experience
Kmart | 1980 – 1990
• Cashier; Sports Department Supervisor and Merchandiser • Display supervision, inventory control, and bookkeeping Sears | 1978 – 1981
• Cashier; bicycle and garden equipment repair; home service technician Uptown Liquors | 1975 – 1978
• Stocking, cashiering, and merchandise display
EDUCATION
California State University, Hayward
Bachelor of Science in Business Administration
Option: Accounting | Minor: Psychology
Item 12.a
San Francisco State University
Jacksonville State University, Alabama
School of Healing Touch, Castro Valley, CA
Certified Massage Therapist (CMT)
Additional Coursework:
Ohlone College; San Francisco Conservatory of Music (Adult Program)
ADDITIONAL CREDENTIALS
• Financial Planning Certificate (expired)
• Notary Public, State of California (expired)
CORE SKILLS
• Operations & Staff Supervision
• Client & Customer Relations
• Training & Coaching
• Financial Operations & Compliance
• Property & Project Management
• Home Health Care Support & Documentation
• Event Coordination
• Communication, Discretion, and Problem Solving
Item 12.a
Lorenzo Valdez Hill
Vacaville, CA
February 7, 2026
Dear Hiring Manager,
I am writing to express my interest in opportunities where my background in operations, client service, and people-centered work can be of value. Over the course of more than three decades, I have built a professional life grounded in responsibility, adaptability, and trust — working across financial services, healthcare support, property management, education, and independent practice.
My longest tenure was with Citibank, where I progressed through multiple roles including Operations Supervisor, Assistant Manager, Auditor, Trainer, and Personal Banker. In these positions, I developed strong organizational discipline, attention to detail, and the ability to support both clients and teams in high-responsibility environments. Alongside this corporate experience, I have also worked extensively in self-directed roles, managing properties, coordinating events, teaching music, and providing long-term in-home care for adults and seniors.
What connects all of my work is a consistent, human-centered approach. Whether supporting a client, training staff, caring for an individual in their home, or guiding students through learning, I bring calm judgment, clear communication, and respect for the people involved. I am comfortable working independently or within structured organizations and am known for reliability, discretion, and follow-through.
I would welcome the opportunity to contribute my experience and skills to an organization that values professionalism, integrity, and service. Thank you for your time and consideration. I look forward to the possibility of speaking with you.
Sincerely,
Lorenzo Valdez Hill
PERSONAL INFO
Item 12.a
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PERSONAL INFO
PERSONAL INFO
Item 12.a
Item 12.a
Heather K. Krause
Vacaville, CA |
Statement of Interest
I am a community professional with 26 years of experience in property management and corporate leadership, seeking to serve on the City of Vacaville Parks and Recreation Commission. I am committed to Vacaville’s values of community pride, stewardship, and inclusive access to parks and recreation.
Throughout my career, I have supported safe, well-maintained spaces that strengthen neighborhoods and enhance quality of life. I look forward to contributing my experience and collaborative approach to serve our community.
Relevant Experience
Asset Living / FPI Management, Inc. — Folsom, CA
Senior Client Services Specialist / Acquisitions Analyst / Internal Auditor | 2018 – Present x Oversee onboarding and transitions for new properties and clients across multiple regions. x Ensure operational readiness, regulatory compliance, and financial accuracy. x Collaborate with teams to support sustainable, community-focused operations.
Previous Property Management Roles — 2000 – 2018
Community Manager, Assistant Community Manager, Leasing Consultant x Managed communities of 135–750 units with a focus on resident safety, engagement, and quality of life.
x Administered lease renewals, budgets, audits, and maintenance programs. x Developed marketing and retention programs to strengthen neighborhood connections.
Skills & Qualifications
x Community Engagement & Public Service
x Property & Asset Management
x Resident Relations & Retention
x Affordable Housing Compliance
x Team Leadership & Collaboration
x Financial Reporting & Analysis
Education
California State University, Sacramento — English Literature (Coursework) Squaw Valley Academy — May 1997
PERSONAL INFO
Item 12.a
Dear Members of the Selection Committee,
I am writing to express my interest in serving on the City of Vacaville Parks and Recreation Commission. I bring over 26 years of experience in property management and corporate leadership, with a strong commitment to community stewardship, safety, and inclusive access to shared spaces.
Throughout my career, I have supported residential communities of varying sizes, focusing on operational excellence, resident engagement, and quality of life. In my current role with Asset Living/FPI Management, Inc., I oversee property transitions and ensure regulatory compliance, financial accuracy, and sustainable operations across multiple regions. This experience has strengthened my collaborative approach and my ability to balance community needs with responsible asset management.
Vacaville’s parks and recreation system is essential to community pride and well-being. I would be honored to contribute my professional experience and public-service mindset to support accessible, well-maintained parks and programs that serve residents of all ages.
Thank you for your consideration.
Sincerely,
Heather K. Krause
Vacaville, CA
PERSONAL INFO
Item 12.a
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Item 12.a
Anna Mack
Vacaville, CA
SUMMARY
Long-time Vacaville resident with 47 years of deep community involvement and public service experience. Healthcare professional with over 25 years supporting patient care as a Pharmacy Technician and currently serving as a Registered Nurse within the county. Strong understanding of community needs, public safety, and long-term planning impacts on families, infrastructure, and quality of life. Committed to thoughtful, balanced growth that preserves Vacaville’s character for future generations.
COMMUNITY & CIVIC CONNECTION
● Resident of Vacaville for 47 years
● Multi-generational family roots in Vacaville
○ Parents, in-laws, children, and grandchildren all reside locally ● Two granddaughters currently attending Vacaville High School ○ One active in Cheer
○ One active in Drill Team
● Longstanding involvement in local schools and youth activities through family participation
PROFESSIONAL EXPERIENCE
Registered Nurse (RN)
Solano County | 2021- Present]
● Provide direct patient care while adhering to county, state, and regulatory standards ● Collaborate with multidisciplinary teams to support public health and community wellbeing ● Demonstrate strong ethical judgment, accountability, and attention to detail ● Advocate for patient safety and responsible use of public resources Pharmacy Technician
Dixon & Vacaville | 20 Years
PERSONAL INFO
Item 12.a
● Supported pharmacists in medication preparation, accuracy, and patient service ● Developed strong organizational, compliance, and customer service skills ● Built trusted relationships with patients across diverse populations ● Maintained strict adherence to regulations and confidentiality standards
RELEVANT SKILLS & STRENGTHS
● Strong understanding of community needs and public impact ● Long-term perspective on growth, infrastructure, and neighborhood character ● Experience working within regulated environments
● Ethical decision-making and public accountability
● Clear communication and collaborative problem-solving ● Commitment to fairness, transparency, and community voice
EDUCATION & LICENSURE
● Registered Nurse (RN) – State of California
● Pharmacy Technician Certification
INTEREST IN PLANNING COMMISSION
Dedicated to serving Vacaville by contributing a resident-focused perspective that balances growth, safety, and sustainability while honoring the town’s history and families who call it home.
Item 12.a
Dear Mayor / City Council / Selection Committee,
I am writing to express my interest in serving on the Vacaville Planning Commission. I have been a resident of this community for 47 years. My parents and in-laws live here, and my children and grandchildren are also proud residents. This community has always been my home, and I care deeply about its future.
I have worked in this county for over 20 years as a pharmacy technician and served the last 5 years as a registered nurse. Through my healthcare career, I have gained strong problemsolving skills, attention to detail, and experience serving people from all walks of life. I understand the importance of thoughtful planning decisions that support families, public health, safety, and sustainable growth.
I am committed to listening to residents, reviewing information carefully, and contributing respectfully to discussions. I would be honored to bring my lifelong connection to this community and my professional experience to the Planning Commission.
Thank you for your consideration.
Sincerely,
Anna Mack PERSONAL INFO
Item 12.a
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PERSONAL INFO
Item 12.a
Kornelius E. Neal
Resume’
Core Knowledge & Skill Level
Communications / Marketing Public Relations Social media Strategic Planning Executive Leadership Grant Proposals & Fundraising Budget Development Strategic Planning Professional Photography Public Speaking Copy Writing Print Journalism
Brand Development Diversity, Equity & Inclusion Project Management Experience
Boy Scouts of America, Golden Gate Area Council Pleasanton, California Senior District Executive March 2024 – Present
• Territory executive for northern area of GGAC
• Recruit, train & manage adults for 15 committees, totals approximately 650 volunteers. • Execute development efforts totaling 100k in annual gifts and over 600k in annual revenue, supporting a 15% annual budget increase.
• Responsible for all program, recruitment, and retention for 1,200+ Scouts with 4% annual growth • Northern region Scout Shop retail manager. Hire, train, and evaluate scout shop associates. • Advancement Committee staff advisor and auditor, ensuring that all 17,000 scouts are being offered a quality annual program.
• Facilitate the merger of GGAC and Advance Camp (non-profit) to help ensure the strength of both organizations. • Train new field staff in basic operations including budgeting, program management and community partnerships. • Manage all marketing, social media, and public relationships for local districts. • Strategic partnering with local government entities, elected officials, business, and nonprofits. • Lead photographer and marketing assistant.
• Record, edit and produce promotional videos.
• Public relations officer for the northern region ensuring a positive message is shared with the public.
St. Stephen Church Fairfield, California
Senior Pastor August 2023 – Present
• Plan and execute all religious activities. Sunday worship, weekly bible study. • Conduct grief, premarital & marital counseling.
• Recruit & manage 7 congregational committees.
• Develop annual budget of $750,000.00 +
• Partner with local non-profit organizations and public and private sectors to solicit support of congregational outreach efforts. • Serve as president and director of the board of the St. Stephen Community Partnership. The secular non-profit arm of the church, developed to further the organization’s public impact.
Boy Scouts of America, Golden Gate Area Council Pleasanton, California District Executive August 2023 – February 2024
• Oversee the scouting program for Solano & Lake County • Responsible for $375,000 in membership fees, revenue, and product sales • Established relationships with several local businesses to increase scouting support. • Used modern recruitment practices to increase member by 12 percent.
Boy Scouts of America, Laurel Highlands Council Pittsburgh, Pennsylvania District Executive January 2020 to July 2023
• Oversee the scouting program servicing Washington and Greene Counties of Southwester PA. • Manage and provide leadership to 400+ volunteers and 8 committees that collectively provide a robust Scouting program to the youth we’re called to serve.
• Plan, develop and facilitate annually 8 profitable district events, consisting of camping, recognition banquets and training opportunities.
• Expanded recruitment efforts to include more diverse audiences, participants, and members. • Exceeded year-end recruitment goals showing increased retention and new scout membership. • Responsible for $115,000.000 in products sales and fundraising. • Staff Advisor to the Advancement Committee, where I oversee the process of rank advancement particularly that of the rank of Eagle.
• Serve as the staff liaison to ensure that annually every employee makes a financial contribution to the Council.
PERSONAL INFO PERSONAL INFO
Item 12.a
• Developed long-range strategies to ensure successful fundraising and membership (retention) campaigns and practices. • Create and manage the monthly e-newsletter, press releases, and maintain a positive relationship with various media outlets to help showcase Scouting to 180,000 Southwestern Pennsylvania residents.
New Destiny Church Pittsburgh, Pennsylvania
Pastor / Executive Director July 2016 – July 2023
• Pioneered and facilitated the acquisition of new worship and family life facilities valued at 1.7 million dollars. • Developed working relationships/partnerships with several nonprofit organizations to promote community engagement and church growth.
• Conduct Sunday morning worship & weekly bible study class. • Developed and implemented a fiscal budget of $250,000.00. • Successfully established marketing strategies consisting of graphic design, website, social media, creative partnerships & public engagement.
• Planned & managed conferences with 500+ attendees requiring logistics, sponsorships, marketing, graphic design etc.... • Area Communications Committee member for the Christian Methodist Episcopal Church General Conference, 3,000+ in attendance
- Managed social media leading up to, during and after the event. - Facilitated necessary media coverage with media outlets. - Served as official photographer for the event.
• Chief photographer for all denominational conferences and meetings.
Morrow Grove Church Fayette County, Tennessee
Pastor / Executive Director November 2010 – July 2016
• Conduct Sunday morning worship & weekly bible study class. • Developed a fiscal budget and implemented fundraising methods resulting in a %40 increase in financial contributions. • Effectively manage a staff of 40 pus volunteers to execute weekly, monthly & annual operational and outreach activities • Implemented a scholarship program resulting in several student’s vocational and academic endeavors. • Established on presences consisting of website, social media, and aggressive e-mail campaigns.
Political Campaign West Memphis, Arkansas
Campaign Manager 2009 –2011 • Developed in conjunction with the finance coordinator a balanced budget and executed strategic methods of funding raising. • Worked with various media outlets in creating promotional advertisements including but not limited to signs, commercials, flyers, pamphlets, websites, and social network accounts. • Researched and compiled imperative information as it pertains to voter registration, socio, and political concerns as well as various campaign projections based on previous election data and local polls. • Created relationships with the candidate and various civic organizations with the purpose of developing an on-going partnership to benefit the local community.
• Recruited and coordinated a 20-member volunteer pool to participate in the daily activities of the campaign.
Interdenominational Theological Center Atlanta, Georgia Video Production Assistant/Lead Audio Engineer January 2007 – May 2009 • Assisted in the video production of various school related events. • Responsible for setting up all audio equipment, recording and reproducing audio recordings for all school related activities. • Assistant photographer for various school related events.
Institute of Church Administration and Management (ICAM) Atlanta, Georgia General Operations, Internship April 2006 - April 2009
• Assisted in organizing and facilitating various workshops and training seminars. • Identified and recruited volunteers for internships and training programs. • Special assistant to the president
West Tennessee Examiner Jackson, Tennessee
Journalist, Internship April 2005 - July 2005
• Collegiate correspondent responsible for reporting on all local collegiate activities • Developed relationships with several Colleges and Universities athletic departments.
Jackson Energy Authority Jackson, Tennessee
Television Program Production Assistant, Internship September 2004 – April 2005 • Wrote scripts for locally broadcast children’s and talk shows. • Developed concepts and themes for set production.
• Served as chief camera person of various locally broadcast shows.
Item 12.a
• Recruited local talent often time resulting in their appearance as a guest on locally various locally broadcasted children’s and talk shows.
ABC 24/UPN 30 Television Station Memphis, Tennessee
Production Assistant, Internship August 2003 - March 2004 • Researched and wrote stories for daily, noon and evening news broadcasts. • Participated in on air camera control & studio production.
KJLH Radio Station Inglewood, California
Marketing/Public Relations, Internship May 2003 - August 2003 • Assisted in the organization of and facilitation of events for the summer calendar. • Actively participated in concert contract negotiations • Assisted in the coordination and execution of live performances. • Designed promotional campaign materials for consumer distribution. • Composed press releases for the summer calendar events. • Wrote scripts for as well as recorded on-air advertisements for various clients.
Jackson Sun News Paper Jackson, Tennessee
Journalist, Internship August 2002 - May 2003
• Researched and wrote stories for daily publication.
Mayoral Campaign Los Angeles, California
Campaign Assistant January 2001 - June 2001
• Analyzed voter registration date.
• Organized and conducted voting seminars, targeting youth and young adults. • Surveyed and trained young adults in public issues and voter integrity. • Identified neighborhoods in immediate need of public policy consultation.
United States Census Bureau Los Angeles, California
Census Worker December 1999 - March 2000
Collected census data from various census tracks.
Compiled reports and presented verbal discussions regarding specifics. Organized various groups in selected census tracks.
Education
Interdenominational Theological Center - Atlanta, Georgia Master of Divinity, 2009 Lane College - Jackson, Tennessee Bachelor of Arts, Mass Communication & Marketing, 2005 Additional Professional Experience / Responsibilities
Computer Reach Pittsburgh, Pennsylvania
Board of Directors January 2018 – Present
• Selected as the youngest (at time of election) and first African America member of the board of directors. • Lead the board’s D.E.I efforts to receive new members from a wide array of backgrounds. • Marketing committee chair
• Serve as the international media representative for work performed in the Bahamas and Peru.
United Methodist Church Union Pittsburgh, Pennsylvania
Board Member June 2018 – July 2023
• Annual Employee Evaluations
• Annual budget development and approval for greater financial competency • Expanded the diversity, equity, and inclusion work both within the organization and with the population receiving myriad of services.
Trust of the 2nd District of Christian Methodist Episcopal Church July 2016 – July 2023 • 1 of 8 persons that oversee a real estate portfolio valued at $30,000,000.00, comprised of 84 churches and 3 residences within the state of Kentucky, Ohio, Indiana & Pennsylvania
• Such oversight consists of proper deeding, insurances, appraisals, and general conditional assessments of the properties.
Christian Methodist Episcopal Church Memphis, Tennessee Regional Communications & Marketing Coordinator July 2016 – Present Item 12.a
• Serve as consultant to 10 communications sub-committees as it relates to developing local coverage, social media offerings and advertising benchmarks.
• Serve on the CIT standing committee where we oversee the general communication, marketing, technology, and information efforts of the Christian Methodist Episcopal Church.
• Chief photographer for all denominational conferences and meetings.
Loving Initiative for Equality Memphis, Tennessee
Founding Board Member 2012 – Present
• Consult with local businesses and non-profits aiding them in achieving their diversity, equity, and inclusion goals.
Item 12.a
Parks and Recreation Commission February 09, 2026
City of Vacaville, Vacaville, CA
Dear Commissioners and Selection Committee,
Good day, the purpose of this letter is to share my sincere interest in serving on the Parks and Recreation Commission for the City of Vacaville. Throughout my career, I have dedicated my professional life to building strong communities, developing youth and families, stewarding public trust, and creating safe, enriching spaces where people can grow. My background in Scouting leadership, outdoor recreation management, nonprofit administration, and church governance has prepared me well to contribute meaningfully to the continued success and vision of Vacaville’s parks and recreation programs.
In my current role as a Senior District Executive with Scouting America, I oversee regional operations that include youth programming, volunteer recruitment and training, facility use coordination, fundraising, and partnerships with schools, municipalities, and community organizations. I collaborate regularly with civic leaders and local agencies to expand outdoor access, youth engagement, and family-centered programming. This work has strengthened my ability to think strategically about public spaces, program sustainability, and equitable community access, priorities that closely align with the mission of the Parks and Recreation Commission.
Earlier in my career, I also had the privilege of overseeing operations at Camp Anawanna, a large outdoor youth camp near Pittsburgh, Pennsylvania. In that role, I helped manage program delivery, property stewardship, safety standards, volunteer leadership, and the coordination of recreational and outdoor activities for youth and families. That hands-on experience taught me the importance of maintaining welcoming, well-managed recreational environments that balance safety, accessibility, and meaningful programming, principles that are essential to effective parks and recreation services.
Additionally, as Senior Pastor and administrator of a community-based church and nonprofit, I manage budgets exceeding $750,000 annually, lead boards and committees, coordinate events and facility usage, and work directly with families across multiple generations. These experiences have sharpened my skills in governance, consensus building, fiscal responsibility, and long-range planning. I understand how important well-maintained parks, recreational opportunities, and safe gathering spaces are for seniors, youth, and working families alike. They are not simply amenities; they are essential investments in the health and vitality of a city.
Vacaville has long been known for its strong sense of community, family values, and commitment to quality of life. I would be honored to contribute my leadership, organizational experience, and collaborative spirit to help ensure that our parks and recreation programs continue to serve every resident with excellence and accessibility.
Thank you for your time and consideration. I welcome the opportunity to further discuss how my experience and passion for community development can support the goals of the Commission.
Respectfully submitted,
Kornelius E. Neal Sr.
PERSONAL INFO PERSONAL INFO
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Item 12.a
Karin Olson
Vacaville, CA
Professional Summary
Organized and resourceful professional with over 20 years of experience in telecommunications operations, project coordination, and vendor management. Known for accuracy, dependability, and a collaborative approach in fast-paced environments. Proven ability to oversee budgets, maintain detailed records, and support cross-functional teams.
Seeking a part-time position where strong administrative, communication, and analytical skills will contribute to team success.
Key Skills
- Project & Task Coordination
- Vendor Communication
- Telecom & Circuit Provisioning
- Invoice Auditing & Budget Tracking
- Microsoft Office & Google Workspace
- Documentation & Process Management
- Multitasking & Time Management
- Data Entry & Recordkeeping
Professional Experience
T-Mobile USA – Concord, CA
Senior Engineer, National Engineering | 2004 – Present
- Monitored telecom circuits, coordinated test and turn-up processes, and worked with vendors to ensure technical standards and documentation. - Managed space and power planning, circuit provisioning, and field support documentation for installations across multiple regions.
- Identified and reported $3M in billing errors, resulting in recovered vendor costs. - Generated weekly upgrade reports and collaborated with internal teams on project timelines and network readiness.
- Provided operational support and led process documentation efforts to improve efficiency across engineering teams.
AT&T Wireless (formerly Cellular One)
Various Roles | 1995 – 2004
PERSONAL INFO
Item 12.a
- Held multiple roles in customer service, billing analysis, and telecom operations. - Created documentation for billing projects, analyzed usage reports, and supported fraud investigations.
- Recognized for strong communication skills and timely issue resolution across internal departments.
Education
Ashford University
Bachelor of Business Administration | Graduated April 2019 Community Involvement
- PONY Baseball, Board Member (2020–2023)
- Bethany Lutheran School, Event Fundraising & Support (2013–2020) - Fairfield Food Pantry, Volunteer (2018)
- Vacaville Volleyball and Basketball coach, Volunteer (2015-2017) Item 12.a
Karin Olson
Vacaville, CA
Vacaville Parks and Recreation Commission
Dear Hiring Committee,
I am writing to express my interest in a part-time position with the Vacaville Parks and Recreation Commission. As a Vacaville resident with over 20 years of professional experience in operations, coordination, documentation, and community involvement, I am excited about the opportunity to contribute my skills in support of programs that serve our local community.
Throughout my career in telecommunications operations with T-Mobile and AT&T Wireless, I have developed a strong foundation in organization, accuracy, and crossfunctional coordination. My responsibilities have included managing detailed records, tracking budgets and invoices, coordinating with vendors, generating reports, and supporting multiple projects simultaneously in fast-paced environments. I am known for my dependability, attention to detail, and ability to communicate clearly with a wide range of stakeholders.
In addition to my professional background, I bring meaningful community involvement that aligns closely with the mission of Parks and Recreation. I have served as a board member for PONY Baseball, volunteered as a youth volleyball and basketball coach, supported school fundraising events, and volunteered with the Fairfield Food Pantry. These experiences reflect my commitment to community service, teamwork, and supporting programs that enrich the lives of local families and residents.
I am particularly interested in this role where I can apply my communication and organizational skills while continuing to give back to the Vacaville community. I am comfortable working independently or as part of a team, handling confidential information, and supporting day-to-day operations with professionalism and care.
Thank you for considering my application. I would welcome the opportunity to discuss how my experience and community-focused approach would be a good fit for the Vacaville Parks and Recreation Commission.
Sincerely,
Karin Olson
PERSONAL INFO
Item 12.a
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Ali M. Rahman
Vacaville Ca (Open to remote work)
EXECUTIVE SUMMARY
Strategic and results-driven Biotech Operations Leader with 32 years of leadership experience across global External Clinical and Commercial cGMP Manufacturing. Recognized for driving strategic manufacturing partnerships, delivering multimillion-dollar savings, and leading highperforming teams across the U.S., Europe, and Asia-Pacific. Proven expertise in contract manufacturing oversight, global supply network optimization, and technology transfer within biologics and cell therapy. Adept at navigating regulatory environments, influencing C-suite decisions, and delivering operational excellence in fast-paced, matrixed organizations.
Core Leadership Strengths:
Global Manufacturing Strategy | External Manufacturing Governance | GMP Compliance | Aseptic & Fill-Finish Operations | Tech Transfers | Cost Optimization | Vendor/CMO Management | Executive Stakeholder Engagement | Organizational Transformation | Change Leadership
PROFESSIONAL EXPERIENCE
Novavax Inc. – Gaithersburg, MD(Remote)
Director, Drug Product External Operations | June 2021 – Present • Lead global strategy and execution of commercial drug product supply across EU and APAC regions, ensuring alignment with corporate growth and regulatory compliance. • Direct a global team within Global Manufacturing Operations, accountable for financial planning, supplier performance, and network strategy for clinical and commercial production.
• Establish governance models and strategic partnerships with CDMOs to ensure business continuity, on-time delivery, and operational excellence. • Partner with cross-functional leaders in Quality, MSAT, and Supply Chain to drive process improvements and enhance CMO performance metrics.
• Represent Manufacturing Operations on CMC Product Strategy Teams, shaping product lifecycle plans, mitigating risk, and influencing executive decision-making.
PERSONAL INFO
Item 12.a
• Spearhead cost-modeling initiatives and manufacturing strategy development to optimize external footprint and reduce operating costs.
Kite Pharma / Gilead Sciences – Santa Monica, CA
Senior Manager, External Manufacturing | June 2018 – June 2021 • Built and managed a network of global Viral Vector CDMOs, ensuring scalable processes for development and Phase I–III manufacturing.
• Served as principal relationship owner across multiple sites, implementing governance structures to strengthen accountability and performance. • Defined external manufacturing policies and business processes to enhance operational transparency and compliance.
• Drove efficiency improvements and cost savings through KPI tracking, deviation management, and CAPA optimization.
Boehringer Ingelheim – Fremont, CA
Purification Supervisor | Feb 2018 – May 2018
• Directed day-to-day manufacturing operations for biologics purification, ensuring adherence to GMP, quality, and safety standards.
• Mentored and developed staff to strengthen technical proficiency and compliance culture.
Genentech (Roche) – South San Francisco, CA
Principal Site Manager, External Manufacturing (Small Molecule) | Oct 2015 – May 2017 • Oversaw contract packaging, stability, and component testing sites across North America. • Led cross-functional coordination with QA, Supply Chain, and Validation to maintain cGMP compliance and meet stability timelines.
• Orchestrated serialization implementation across multiple CMO networks, ensuring alignment with FDA and EU FMD requirements.
• Managed executive-level stakeholder communications and KPI tracking for product supply continuity.
Amgen Inc. – Thousand Oaks, CA
Contract Manufacturing Manager | Feb 2012 – Oct 2015
• Directed multiple international fill-finish CMOs supporting commercial and clinical supply across Europe.
• Managed financial targets, quality metrics, and compliance performance for external operations.
Item 12.a
• Drove cross-functional coordination between QA, PD, and Supply Chain to optimize cost, quality, and delivery.
NextPharma – San Diego, CA
Manager, Technical Transfer & New Product Introduction | Nov 2010 – Feb 2012 • Led end-to-end technology transfers of new drug products into NextPharma’s manufacturing network.
• Partnered with Business Development and Manufacturing to deliver on client technical and commercial expectations.
Althea Technologies – San Diego, CA
Senior Manager, Manufacturing | Mar 2008 – Aug 2010
• Directed launch and operations of Althea’s commercial fill/finish facility. • Built and developed cross-functional teams supporting aseptic filling, formulation, and packaging.
• Managed client relationships and represented manufacturing in multi-million-dollar contract negotiations.
Earlier Career: Manufacturing Manager – Amgen Inc. (2005–2008) | Senior Manufacturing Associate – Genentech (2001–2005) | Lead Manufacturing Technician – Dey L.P. (1997–2001) | Process Operator – ALZA Corporation (1994–1996) | United States Marine Corps – Security Forces (1989–1993)
EDUCATION & PROFESSIONAL TRAINING
Napa Valley College – Coursework in Science & Manufacturing Operations U.S. Marine Corps – Security Forces & Infantry Training, Close Quarter Battle Certification Leadership Development: Performance Appraisal | Effective Communication | Process Improvement | Frontline Management | Train-the-Trainer | Quality Metrics | Change Management
References available upon request
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PERSONAL INFO
Item 12.a
Kenya E. Serna
www.linkedin.com/in/kenya-serna
SUMMARY
My service and performance are propelled by contributing to the success of my institution and teammates.
I initially focus on the basic foundations of organization and internal relationships to build a team that produces cohesive results for our clients and partners. As a network, we attain strategic achievements.
I was born into an Air Force family and was raised in Guam, Texas, Arizona, Spain, and Mexico. I entered the Air Force in December 2002 as a LogisEcs Readiness Officer and have a concentraEon of experience in air transportaEon. I led a dual-specialty career as a Foreign Area Officer since 2014, assigned to the Western Hemisphere. The security cooperaEon acEviEes I led in and with mulEple partner naEons contributed to building partner capacity and interoperability with joint defense forces throughout the region.
EXPERIENCE
Deputy Director July 2024 – January 2026
US Air Force, 621st Contingency Response Wing, Travis Air Force Base, California Led the Wing Staff Agency, including the Commander’s Support Staff, Finance, Legal, Intelligence, Public Affairs, Safety, and Plans and Programs, supporting 1,500 Airmen at 2 bi-coastal bases and 20 global locations.
Represented the commander at installation events and fostered partnerships between 3 Total Force wings and civic leaders and advised 17 commanders, managing activities, tasks, and installation crisis response. ▪ Solved the information void between agencies and 600 personnel by creating enduring processes, then benchmarked a standard for 2 bases in presenting how 4 portfolios are connected to visiting dignitaries. ▪ Ensured collaboration among 13 agencies to expend a $1.3 million annual budget and empowered agencyspecific trackers to align qualifications with crisis response forces in exercises and alert phases. ▪ Oversaw a steady line-up of events for the unit, base, and community, including volunteer recruitment, milestones, budget constraints, and memorable culminations with lessons learned recorded for continuity.
Commander July 2022 – June 2024
US Air Force, 821st Contingency Response Support Squadron, Travis Air Force Base, California Commanded a multi-faceted logistic unit of 160 personnel to ensure readiness for 500 members to deploy by short-notice alert to open air bases to project and sustain combat forces worldwide.
Managed a $6-million budget, a 94-thousand square foot facility for equipment worth $59 million, 67 vehicles, and 786 weapons for 5 units.
▪ Standardized financial, training, and deployment processes for 4 squadrons after an organizational restructure, inaugurating a quarterly equipment management program and modifying policies. ▪ Enabled over 300 time-sensitive global taskings to support interagency airfield surveys, cargo movement, contingency, and presidential missions.
▪ Teamed with many organizations to orchestrate events: 10K to honor fallen troops, military ceremonies/ celebrations, and fundraisers at Bay Area facilities, strengthening community relations.
PERSONAL INFO
Item 12.a
Commander July 2021 – June 2022
US Air Force, 5th Expeditionary Air Mobility Squadron, Kuwait City, Kuwait Commanded combat operations of 120 military and contractor personnel at 2 deployed locations; provided air mobility command and control, aerial port, and C-5/C-17 aircraft maintenance.
Led local quality assurance of $21.8M air terminal ground handling service and $1.9B Civil Reserve Air Force contracts/facilities/vehicles/equipment at the largest U.S. air passenger terminal operations in the region. ▪ Received the second most refugees from Afghanistan in Operation ALLIES REFUGE (OAR)—345 coalition flights with 21K passengers, reaching global safe havens in the largest non-combatant evacuation operation! ▪ Tackled airfield emergency during OAR; expedited 5 aircraft engine changes with Boeing, achieving the first international C-17 functional check flight.
▪ Hosted periodic activities, meals, and holiday events. Scarce items were procured by leveraging relationships with other units and the U.S. Embassy—kept spirits up while the team was away from families.
Operations Officer June 2020 – June 2021
US Air Force, 571st Mobility Support Advisory Squadron, Travis Air Force Base, California Directed operations for 68 members in 35 specialties; managed $3M to deploy missions to assess, train, advise, and assist 32 Latin American and Caribbean nations, supporting national security cooperation objectives.
Collaborated with local, regional, and national joint headquarters for strategy planning, approval, and mission execution of international defense engagements to enhance interoperability and build capacity abroad. ▪ Delivered options during COVID: pioneering virtual advising, first Advisor mission during pandemic—the first to Ecuador after 6 years of strained bi-lateral relations, resulting in high-level national impact. ▪ Responsible for new solutions: authored institutional agreement for cooperation, instituted sexual assault policy on missions, benchmarking organization deployments and Department of Defense policy. ▪ Led notable events: guided largest Air Force urban evasion exercise, coordinated women’s forum speaker, aided Hispanic association, and briefed logistics at multi-national summit—all well-lauded.
Education
Master’s Degree in National Security - Western Hemisphere Naval Post-graduate School, Monterey, California
Bachelor’s Degree in Administration - International Business Angelo State University, San Angelo, Texas
Item 12.a
Kenya E. Serna
www.linkedin.com/in/kenya-serna
February 9, 2026
Parks and Recreation Commission
City of Vacaville
650 Merchant Street
Vacaville, CA 95688
Dear Commission Authorities:
I recently retired from the Air Force and having been stationed at Travis Air Force Base since 2020, I've fallen in love with my Vacaville community and decided to stay to make this my new home. I'd like to be involved with my local community and the Parks and Recreation commission is one way to serve those around me.
My service and performance are propelled by contributing to the success of my institution and teammates. I initially focus on the basic foundations of organization and internal relationships to build a team that produces cohesive results for our clients and partners. As a network, we attain strategic achievements. I was born into an Air Force family and was raised in Guam, Texas, Arizona, Spain, and Mexico. I entered the Air Force in December 2002 as a Logistics Readiness Officer and have a concentration of experience in air transportation. I led a dualspecialty career as a Foreign Area Officer since 2014, assigned to the Western Hemisphere. The security cooperation activities I led in and with multiple partner nations contributed to building partner capacity and interoperability with joint defense forces throughout the region. The opportunities to have lived in and traveled to multiple countries have enriched my appreciation for the importance of parks, recreation, arts, and culture. It would be an honor to share my experience with Vacaville, while learning about and treasuring the legacy of the local community.
If selected, I aim to serve and lead with positive energy. If not selected, I will continue to find ways to support Vacaville through my time and efforts. I’m excited to spend the foreseeable future in this wonderful community.
Sincerely,
Kenya E. Serna
PERSONAL INFO
Item 12.a
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Item 12.a
Ryan Wold
Full-Stack Engineer | Product Manager | Innovation Leader Solano County, CA
Professional Summary
Results-driven technologist with 20+ years of experience delivering software products, leading crossfunctional teams, and driving digital transformation initiatives. Proven track record scaling government-wide platforms, optimizing enterprise systems, and translating complex requirements into actionable solutions.
Core Competencies
Full-Stack Development (Ruby, Rails, Elixir,
JavaScript)
Product Management & Strategy
Agile/XP Methodologies
Data Engineering & Analytics
Customer Experience (CX) Design
Executive Stakeholder Management
Professional Experience
Civic Studio 2025-Present (full-time)
2018-2025 (part-time freelance)
Principal
Public sector innovation projects: Agile software delivery, change management (Transformation) Building tools to analyze AI use in the workplace for enterprise clients Developing mobile applications and web platforms for small and mid-size organizations U.S. General Services Administration -TTS 2018-2025
Innovation Specialist / Feedback Analytics Engineer (GS-15) Built and scaled Touchpoints from concept to 4,200+ users across 100+ federal teams, capturing
9.5M survey responses
Delivered $200K annual savings by consolidating the U.S. Digital Registry into a unified platform Pioneered NLP pilot for semantic analysis of open-text customer feedback across agencies Pivotal Labs 2016-2018
Senior Software Engineer / Product Manager
Consulted with enterprise clients on product strategy, aligning delivery with business objectives Led microservices decomposition of high-traffic monoliths, including live migrations Coached client teams on XP practices and service design methodologies Neo Innovation 2014-2016
Product Engineer
Launched innovation project for Time Magazine in 8 weeks, acquiring 75+ users within 2 weeks Led full-cycle product engagements from inception through validation and delivery Granicus 2011 -2014
Developer
Led development of Citizen Participation 2.0 platform serving government clients nationwide Championed product design processes and agile delivery practices across teams Mare Island Technology Academy 2008-2010
Director of Operations
Managed operations for 501(c)(3) charter school: 700 students, 50+ staff, $5M+ budget Administered $1M+ federal ARRA grant funds from application through reporting Solano County -Auditor-Controller's Office 2001 -2008
IT Specialist / Systems Accountant
Developed and supported integrated financial systems for 400+ users county-wide PERSONAL INFO Item 12.a
Authored 200+ financial reports and automated key business processes Education
Master of Public Administration (e-Government)-Walden University Bachelor of Arts in Communications (New Media)-California State University, Sacramento Item 12.a
January 11, 2026
Hi,
I’m writing to express my interest in serving on the City of Vacaville’s Planning Commission.
I was born and raised in Vacaville. I have spent much of my career in the public sector focusing on civic engagement, public feedback and public comments, planning input, policy and business processes - to improve how communities plan, communicate, and make decisions. My background includes working with public agencies, building tools that support transparency and civic participation, and collaborating with stakeholders to turn policy goals into effective, performance-based outcomes.
I care deeply about Vacaville’s long-term growth, land use, and quality of life, and I’m interested in contributing thoughtful, balanced input to planning decisions that affect residents, businesses, and future generations. I bring a systems-thinking mindset, comfort with technical and policy details, and a strong respect for public process and community voice.
I’ve included my resume for additional context on my civic-related experience, and I’d welcome the opportunity to discuss how I could contribute to Vacaville’s Parks and Recreation Commission.
Thank you for your time and consideration.
Best regards,
Ryan Wold
PERSONAL INFO
Item 12.a
Redaction Reasons by Exemption
Reason Description Pages
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Sensitive or private information such as
social security numbers date of birth
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(Government Code Section(s) 7922.000)
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Redaction Date: 3/18/2026 4:44:17 PM
Redaction Log Item 12.a
Reason Description Pages
(Count)
PERSONAL INFO
Sensitive or private information such as
social security numbers date of birth
California driver's license number telephone
numbers e-mail addresses home addresses
(Government Code Section(s) 7922.000)
121(1)
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125(1)
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Redaction Date: 3/18/2026 4:44:17 PM
Redaction Log Item 12.a
CITY OF VACAVILLE
CITY COUNCIL
STAFF REPORT
Meeting Date: October 13, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Erin Morris, Community & Economic Development Director (Amanda Portier, Economic Development Manager (707) 449-5611) Subject: Resolution of the City Council of the City of Vacaville to Approve and Authorize the City Manager to Execute the
Membership and Services Agreement Between the City of
Vacaville and the Vacaville Chamber of Commerce and
Receive an Informational Update on the 2025/26 Annual Report Actions for Consideration:
The City Council is being asked to (1) adopt a resolution of the City Council of the City of Vacaville to approve the Membership and Services Agreement between the City of Vacaville and the Vacaville Chamber of Commerce, and (2) receive an informational update on the 2025/26 Annual Report.
Recommendations:
By simple motion, adopt the subject resolution.
Background:
The Vacaville Chamber of Commerce (Chamber) is focused on providing influential leadership, relevant education, and diverse resources to businesses and our community. The City and Chamber have a long history of partnering to advance Vacaville’s economic prosperity. Since the City cannot provide the same type and level of services that the Chamber provides, the City and Chamber have previously entered into a Membership and Services Agreement to advance the City’s economic development efforts.
On September 9, 2025, the City Council approved a Second Amendment to the Chamber’s Agreement for Membership and Chamber Services. As amended, that agreement included:
• A one (1) year term expiring August 31, 2026
• Annual Chairman’s Circle Titanium Membership and benefits to that level of membership • $61,800 annual payment (increasing 3% per year subject to Council approval) • Other services that support the City’s priorities with measurable outcomes that provide community-wide benefits to the City of Vacaville.
Item 12.b
Discussion:
Staff recommends that the City and Chamber enter into a new 2026/27 Membership and Services Agreement to continue the City’s partnership with the Chamber on business support and economic development activities.
2026/27 Membership and Services Agreement Summary
The proposed agreement continues the City's existing partnership with the Chamber, with minor administrative changes to better align the agreement's term and reporting requirements with the City's fiscal year. The initial term runs through June 30, 2027, with the option to renew annually for up to two additional years by mutual written agreement. The annual fee is $63,654, which represents a 3% increase from the 2025/26 annual fee of $61,800 as identified in the prior agreement.
The Scope of Services identifies the membership and services that the Chamber will provide.
Each year, City staff and the Chamber work cooperatively to develop priority projects that align with the City’s funding priorities and strategic goals. The 2026/27 priority projects are intended to support the City Council’s Strategic Plan and the City’s forthcoming Economic Development Strategy. A condensed version of the Scope of Services is included below, and the full version is available in Exhibit B of Attachment 2.
• Chairman’s Circle Titanium Membership
• The Chamber will provide general business support services and conducts activities to assist City’s efforts in developing and maintaining a positive business image, engaging in economic development, and conducting outreach services in the five service categories. o Activities can be generally categorized as:
▪ Promoting and Supporting Local Business
▪ Professional Networking and Connecting
▪ Workforce Development
▪ Economic Development
▪ Information and Outreach Services
• 2026/27 priority projects
o Promoting the City’s “Top 25” businesses through social media. o Promoting the City’s annual Business Climate Survey to gather information on workforce challenges, current business issues, and other topics pertinent to economic development.
o Following adoption of the City's 2027-2030 Economic Development Strategy, the Chamber will review the Strategy to (1) identify actions the Chamber can support within existing resources and (2) assess which additional initiatives the Chamber could implement with supplemental funding and share findings with the City. o Convene the Chamber’s Business Issues & Advocacy Committee to generate dialogue amongst different industry sectors to identify business concerns and facilitate connections with City staff.
Item 12.b
• The Chamber is required to submit an Annual Report that covers the previous fiscal year; staff will coordinate with the Chamber to present the report to City Council. 2025/26 Annual Report Summary
In 2025/26, the Chamber continued providing services in the five service categories identified in the agreement: 1) Promoting and Supporting Local Business, 2) Professional Networking and Connecting, 3) Workforce Development, 4) Economic Development, and 5) Information and Outreach Services.
Key activities included expanded social media outreach, ribbon cuttings, member mixers, Leadership Vacaville program, Lemonade Day, and the third annual Launchpad event. Matthew Pulsipher, President and CEO of the Chamber, will present the Chamber’s full 2025/26 Annual Report to the City Council (Attachment 3).
Environmental Impact:
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has the potential to result in either a physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to California Code of Regulations Title 14 Section 15378(b)(5).
Fiscal Impact:
The annual fee for the FY 2026/27 membership is $63,654.
Amount Requested: There are no additional funds requested for this item.
Funding Source: General Fund (1001)
Budget Distribution: The funding for this item is included in the FY 2026-27 Non-Departmental operating budget (1001.01.0101.350).
Alternatives:
The City Council may direct staff to negotiate revisions to the Membership and Services Agreement. This course of action may delay implementation of the proposed services and 2026/27 priority projects.
Strategic Plan Goal:
Economic Development
Subject to Levine Act:
Yes
Attachments:
Action Item: Resolution
Item 12.b
Attachment 2: Membership and Services Agreement
Attachment 3: 2025/26 Annual Report
Attachment 4: Levine Act Disclosure Form
Item 12.b
CITY OF VACAVILLE
RESOLUTION NO. 2026-
RESOLUTION OF THE CITY OF VACAVILLE APPROVING THE MEMBERSHIP AND
SERVICES AGREEMENT BETWEEN THE CITY OF VACAVILLE AND THE VACAVILLE
CHAMBER OF COMMERCE
Whereas, the City of Vacaville (“City”) and the Vacaville Chamber of Commerce (“Chamber”) have a longstanding partnership to support a strong local economy in Vacaville; and Whereas, the Chamber provides business support, networking, workforce development, economic development, and information and outreach services that complement the City’s economic development efforts; and
Whereas, the City and Chamber previously entered into a Membership and Services Agreement for the provision of such services, with the most recent agreement expiring August 31, 2026, and desire to continue their partnership through a new agreement; and Whereas, the proposed agreement provides for Chamber membership and services, and identifies specific 2026/27 priority projects intended to support the City Council’s Strategic Plan and the City’s forthcoming Economic Development Strategy; and
Now, therefore, be it resolved by the City Council of the City of Vacaville that the City Council does hereby:
1. Approves the 2026/27 Membership and Services Agreement between the City of Vacaville and the Vacaville Chamber of Commerce, substantially in the form attached hereto as Attachment 2; and
2. Authorizes the City Manager, or designee, to execute the Agreement and any documents necessary to implement the Agreement, subject to approval as to form by the City Attorney.
I hereby certify that the foregoing resolution was introduced and passed at the regular meeting of the City Council of the City of Vacaville held on the 13th day of October 2026 by the following vote:
Ayes:
Noes:
Absent:
Attest:
_____________________________
Michelle A. Thornbrugh, City Clerk
Item 12.b
1 AGREEMENT FOR VACAVILLE CHAMBER OF COMMERCE MEMBERSHIP AND SERVICES
BETWEEN THE CITY OF VACAVILLE AND
VACAVILLE CHAMBER OF COMMERCE
THIS AGREEMENT is made and entered into on the date last written below, by and between the CITY OF VACAVILLE, a municipal corporation (hereinafter "CITY"), and VACAVILLE CHAMBER OF COMMERCE, a California domestic non-profit organization, (hereinafter “CHAMBER”).
R E C I T A L S
The purpose for which this AGREEMENT is made, and all pertinent recitals, are listed on EXHIBIT A, entitled "RECITALS", which is attached hereto and incorporated herein.
THE PARTIES HEREBY AGREE AS FOLLOWS:
SECTION 1. SCOPE OF SERVICES.
CHAMBER shall provide annual membership benefits and services as specified in greater detail in EXHIBIT B, entitled "SCOPE OF SERVICES", which is attached hereto and incorporated herein.
SECTION 2. TERM OF AGREEMENT.
Notwithstanding the date of execution, the term of this AGREEMENT shall be from (check one):
the date of this AGREEMENT last written below to , inclusive,subject to the provisions of SECTION 11 (Termination) of this AGREEMENT.
October 13, 2026, to June 30, 2027, inclusive, subject to the provisions of SECTION 11 (Termination) of this AGREEMENT. Upon mutual written agreement, including agreement on membership fees, CITY and CHAMBER may renew the membership on an annual basis, each such renewal term commencing July 1 and ending June 30 of the following year, for up to two (2) additional years.
SECTION 3. SCHEDULE OF PERFORMANCE.
The services of CHAMBER are to be completed according to the schedule set out in EXHIBIT C, entitled "SCHEDULE OF PERFORMANCE", which is attached hereto and incorporated herein. Time is of the essence in this AGREEMENT.
SECTION 4. COMPENSATION.
The City shall pay CHAMBER sixty-three thousand six hundred fifty-four dollars ($63,654) for the initial term as set out in EXHIBIT D, entitled "COMPENSATION", which is attached hereto and incorporated herein, for City Chairman’s Circle Titanium Membership in CHAMBER and the associated membership attributes. This Docusign Envelope ID: C477A69D-6BA5-876B-83AD-4C1E70EC7598 Item 12.b
2 membership fee is for the initial term and shall not be prorated, notwithstanding that the initial term of this AGREEMENT is for a partial year as set forth in SECTION 2 (Term).
SECTION 5. METHOD OF PAYMENT.
For the initial term, CHAMBER shall invoice CITY following execution of this AGREEMENT, and CITY shall pay the invoice within thirty (30) days of receipt. If CITY desires to continue its membership, in conjunction with the renewal provisions in Section 2 above, CHAMBER shall furnish to CITY an invoice for membership fees for the subsequent fiscal year no later than July 1 each renewal year, which will ensure that CITY is able to participate in all the membership benefits set forth in the Scope of Services. CITY shall pay the invoice no later than August 31st of the same calendar year.
SECTION 6. INDEPENDENT CONTRACTOR.
It is understood and agreed that CHAMBER (including CHAMBER’s employees), in providing the membership services agreed to, shall act as and be an independent contractor and not an agent or employee of CITY; and, as an independent contractor, neither CHAMBER nor CHAMBER’s employees or members shall have any rights to retirement benefits or other benefits that accrue to CITY’s employees and CHAMBER hereby expressly waives any claim it or its employees may have to any such benefits or rights.
SECTION 7. ASSIGNABILITY.
The parties agree that the expertise and experience of CHAMBER are material considerations for this AGREEMENT. CHAMBER shall not assign or transfer any interest in this AGREEMENT nor the performance of any of CHAMBER’s obligations hereunder, without the prior written consent of CITY, and any attempt by CHAMBER to so assign or transfer this AGREEMENT or any rights, duties or obligations arising hereunder shall be void and of no effect.
SECTION 8. INDEMNIFICATION AND WAIVER OF SUBROGATION.
A. INDEMNITY
To the fullest extent allowed by law, CHAMBER shall indemnify and hold harmless CITY, its officers, officials, employees and volunteers from and against all actions, causes of actions, damages, costs, liabilities, claims, losses, judgments, penalties and expenses of every type and description, including without limitation any fees and/or costs reasonably incurred by CITY’s staff attorneys or contract attorneys and any and all costs, fees and expenses incurred in enforcing this provision (hereafter collectively referred to as “liabilities”), arising Docusign Envelope ID: C477A69D-6BA5-876B-83AD-4C1E70EC7598 Item 12.b
3 out of or in connection with any act or omission, misconduct or other legal fault of CHAMBER, its directors, officers, members, employees, volunteers, contractors, subcontractors or agents in connection with the performance or nonperformance of this AGREEMENT, whether or not CITY accepted or approved any benefit.
Service or work product performed or provided by CHAMBER hereunder, and whether or not such liabilities are litigated, settled or reduced to judgment. In the event that a final decision or judgment allocates liability by determining that any portion of damages awarded is attributable to CITY’s negligence or willful misconduct, CITY shall pay the portion of damages which is allocated to CITY’s negligence or willful misconduct, provided that CITY shall not be liable for any passive negligence of CITY, its officers, officials, employees and volunteers in reviewing, accepting or approving any service or work product performed or provided by CHAMBER.
B. OBLIGATION TO DEFEND
CHAMBER shall, upon CITY’s request, defend with counsel approved by CITY (which approvalshall not be unreasonably withheld), at CHAMBER’s sole cost and expense, any action, claim, suit, cause of action, or portion thereof, which asserts or alleges liabilities resulting from any allegedly negligent act, omission, misconduct, or other legal fault of CHAMBER, its officers, employees, subcontractors, or agents in connection with the performance or nonperformance of this AGREEMENT, whether or not such action, claim, suit, cause of action or portion thereof is well founded or lacking in merit.
C. INSURANCE IN ADDITION TO OBLIGATION TO INDEMNIFY AND DEFEND.
The defense and indemnification obligations of this AGREEMENT are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this AGREEMENT. CHAMBER’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this AGREEMENT for the full period of time allowed by law.
SECTION 9. INSURANCE REQUIREMENTS.
A. INSURANCE POLICIES.
Prior to commencing services and for the duration of this AGREEMENT, CHAMBER agrees to have and maintain the policies of insurance, and otherwise comply with all obligations, set forth in EXHIBIT E, entitled "INSURANCE," which is attached hereto and incorporated herein. All policies, endorsements, certificates, and/or binders shall be subject to approval by CITY’s Risk Manager as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by CITY’s Risk Manager. CHAMBER agrees to Docusign Envelope ID: C477A69D-6BA5-876B-83AD-4C1E70EC7598 Item 12.b
4 provide CITY project manager with a copy of said policies, endorsements, certificates, and/or binders before work commences underthis AGREEMENT. Acceptance of insurance certificates or endorsementsrequired under EXHIBIT E of this AGREEMENT does not relieve or decrease the liability of CHAMBER under this AGREEMENT.
B. WAIVER OF SUBROGATION.
All insurance policies required under this AGREEMENT shall include a waiver of subrogation endorsement by which CHAMBER’S insurer agrees to waive all subrogation rights against CITY and its officers, officials, employees, and volunteers for losses arising from work performed by CHAMBER for CITY. CHAMBER agrees to waive rights of subrogation against CITY in connection with services provided under this AGREEMENT, regardless of whether an insurance endorsement is issued to this effect.
SECTION 10. NONDISCRIMINATION.
CHAMBER shall not discriminate in any way against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age or sexual orientation in connection with or related to the performance of this AGREEMENT.
SECTION 11. TERMINATION.
A. CITY shall have the right to terminate this AGREEMENT and withdraw from membership, without cause, at any time by giving written notice of termination. The termination shall be effective immediately or on such date as is set forth in the written notice of termination.
B. In accordance with Article XVI, Section 18 of the California Constitution, if in any fiscal year subsequent to the execution of this AGREEMENT, CITY fails to appropriate money for the purpose of funding this AGREEMENT, this AGREEMENT shall terminate, without penalty, effective upon the close of business on the last day of the fiscal year for which funding has been appropriated.
C. CITY's City Manager or his/her authorized designee is empowered to terminate this AGREEMENT on behalf of CITY.
D. In the event of termination, CHAMBER shall deliver to CITY copies of all reports, documents, and other work product developed by CHAMBER under this AGREEMENT for or on behalf of CITY.
E. In the event of termination of this AGREEMENT prior to the end of the initial or subsequent term(s), CHAMBER shall refund to CITY a pro-rated amount of funding received for that contract year based on the number of months (and partial months if applicable) remaining for the Docusign Envelope ID: C477A69D-6BA5-876B-83AD-4C1E70EC7598 Item 12.b
5 then-current contract year.
F. Termination under this SECTION shall not be construed as a waiver of any right or remedy otherwise available to CITY.
SECTION 12. GOVERNING LAW.
CITY and CHAMBER agree that the law governing this AGREEMENT shall be that of the State of California without regard to any conflict of law principles.
SECTION 13. COMPLIANCE WITH LAWS.
CHAMBER shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments. CHAMBER’s failure to comply with any laws, ordinances, codes, or regulations applicable to the performance of the work hereunder shall constitute a breach of this AGREEMENT.
SECTION 14. CONFIDENTIAL INFORMATION.
All data, documents, discussions, or other information developed or received by or for CHAMBER in the performance of this AGREEMENT are confidential and not to be disclosed to any person except with the prior written permission of CITY, or as required by law.
SECTION 15. OWNERSHIP OF MATERIALS.
This Section is intentionally omitted.
SECTION 16. WAIVER.
CHAMBER agrees that waiver by CITY of any breach or violation of any term or condition of this AGREEMENT shall not be deemed to be a waiver of any other term or condition contained herein or a waiver of any subsequent breach or violation of the same or any other term or condition. The acceptance by CITY of the performance of any work or services by CHAMBER shall not be deemed to be a waiver of any term or condition of this AGREEMENT.
SECTION 17. CHAMBER’S BOOKS AND RECORDS.
A. CHAMBER shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CHAMBER pursuant to this AGREEMENT.
B. CHAMBER shall maintain all documents and records which demonstrate performance under Docusign Envelope ID: C477A69D-6BA5-876B-83AD-4C1E70EC7598 Item 12.b
6 this AGREEMENT for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT.
C. Any records or documents required to be maintained pursuant to this AGREEMENT shall be made available for inspection or audit at any time during regular business hours upon written request by CITY’s City Attorney, City Manager, or a designated representative of either of these officers. Copies of such documents shall be provided to CITY for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CHAMBER’s address indicated for receipt of notices in this AGREEMENT.
D. Where CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CHAMBER’s business, CITY may, by written request by any of the above-named officers, require that custody of such records and documents be given to CITY and that such records and documents shall be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by CHAMBER, CHAMBER’s representatives, or CHAMBER’s successor-ininterest during regular business hours.
SECTION 18. CONFLICT OF INTEREST.
CHAMBER shall avoid all conflict of interest or appearance of conflict of interest in the performance of this AGREEMENT.
SECTION 19. SPECIAL PROVISIONS.
Special provisions, if any, to this AGREEMENT are specified in EXHIBIT F, entitled, "SPECIAL PROVISIONS", which is attached hereto and incorporated herein.
SECTION 20. NOTICES.
All notices and other communications required or permitted to be given under this AGREEMENT shall be in writing and shall be personally served or mailed, postage prepaid and addressed to the respective parties as follows:
TO CITY: City of Vacaville
650 Merchant Street
Vacaville, CA 95688
ATTENTION: Community and Economic Development Director
TO CHAMBER: Vacaville Chamber of Commerce
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7 411 Davis Street, Suite 101
Vacaville, CA 95688
ATTENTION: President/CEO
Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit in the mail.
SECTION 21. CLAIMS AGAINST CITY.
In the event any claim or cause of action is brought against the CITY by CHAMBER, its officers, employees, subconsultants, subcontractors, or agents in connection with the performance or nonperformance or arising out of or in any way connected to this AGREEMENT or the duties and obligations contemplated herein, CHAMBER, its officers, employees, subconsultants, subcontractors, or agents must comply with Vacaville Municipal Code (VMC) Chapter 1.10, as may be amended from time to time. Any claims arising out of or in any way connected to this AGREEMENT, the performance or non-performance hereof, or the duties and obligations contemplated herein must be presented in writing to CITY no later than six (6) months after the accrual of the cause of action and such claims shall be governed by the provisions of VMC Chapter 1.10, as may be amended from time to time. No lawsuit, complaint, or cause of action arising out of or in any way connected with the AGREEMENT, the performance or non-performance hereof, or the duties and obligations contemplated herein may be brought against CITY, or any officer, employee, board, commission, or authority of CITY, until a written claim has been presented to the CITY Council (by and through the CITY Clerk) and has been acted upon or has been deemed to have been rejected by CITY.
SECTION 22. VENUE.
In the event that suit shall be brought by either party to this AGREEMENT, the parties agree that venue shall be exclusively vested in the state courts of the County of Solano or, where otherwise appropriate, exclusively in the United States District Court, Eastern District of California, Sacramento, California.
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8 SECTION 23. INTERPRETATION.
Each party has reviewed this AGREEMENT, and any question of doubtful interpretation shall not be resolved by any rule or interpretation providing for interpretation against the drafting party. This AGREEMENT shall be construed as if both parties drafted it. The captions and headings contained herein are for convenience only and shall not affect the meaning or interpretation of this AGREEMENT.
SECTION 24. SIGNATOR’S WARRANTY.
Each party warrants to each other party that he or she is fully authorized and competent to enter into this AGREEMENT in the capacity indicated by his or her signature and agrees to be bound by this AGREEMENT.
SECTION 25. COUNTERPART AND ELECTRONIC SIGNATURE.
As permitted under the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act of 2000, and the Uniform Electronic Transactions act (UETA), the parties hereby agree to conduct this transaction by electronic means. This AGREEMENT may be executed through an electronic signature and may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute on and the same instrument. The parties agree that the electronic signatures appearing on this AGREEMENT are intended by each party using it to have the same force and effect as the use of a manual signature for the purposes of validity, enforceability, and admissibility.
SECTION 26. PRIOR AGREEMENTS AND AMENDMENTS.
This AGREEMENT, including all Exhibits attached hereto, represents the entire understanding of the parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This AGREEMENT may only be modified by a written amendment duly executed by the parties to this AGREEMENT.
SECTION 27. SEVERABILITY.
If any part of this AGREEMENT or the application thereof is declared invalid for any reason, such invalidity shall not affect the other provisions of this AGREEMENT which can be given effect without the invalid provision and to that end the provisions of this AGREEMENT are declared to be severable.
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9 SECTION 28. SURVIVAL.
The following sections shall survive the expiration or termination of this AGREEMENT: SECTIONS 8, 9, 11, 13, 14, 16, 17, and 21.
WITNESS THE EXECUTION HEREOF on the day and year last written below.
APPROVED AS TO FORM: "CITY"
Andria Borba, City Attorney CITY OF VACAVILLE, a municipal corporation By:______________________
By:
Erin Morris, Director of Community & Economic
Development
Dated:
"CHAMBER"
VACAVILLE CHAMBER OF COMMERCE, a California domestic
non-profit organization
By:
Matt Pulsipher, President/CEO
Dated:
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Item 12.b
10 EXHIBIT A
RECITALS
WHEREAS, CHAMBER provides various services to the community in general and specifically to Vacaville businesses and visitors, including business support, economic development and outreach services that are an integral part of establishing and maintaining a healthy local economy; and WHEREAS, partnering with CHAMBER will support the CITY’s Strategic Plan “Economic Development” goal as this is central to the CHAMBER’s mission, exemplified by the CHAMBER’s tagline, “Healthy Business. Healthy Community.”; and
WHEREAS, CHAMBER represents city-wide business and is uniquely suited to facilitate outreach across market sectors and geographic locations, and
WHEREAS, CITY has determined that it cannot provide the same type and level of services provided by CHAMBER and that it is in the best interest of CITY to obtain the membership benefits offered by CHAMBER to further CITY’s goals; and
WHEREAS, CHAMBER has the necessary professional expertise and skill to provide such benefits.
NOW, THEREFORE, the purpose of this AGREEMENT is to memorialize the membership agreement with VACAVILLE CHAMBER OF COMMERCE, which will provide those services specified in SECTION 1 of this AGREEMENT.
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11 EXHIBIT B
SCOPE OF SERVICES
CHAMBER’s Chairman’s Circle Titanium Membership for CITY will consist of the following member benefits and services:
• City shall be granted all rights and privileges of Chairman’s Circle Titanium Membership, including but not limited to:
o Unlimited Job Postings on CHAMBER Website
o Membership Directory Listing on CHAMBER Website
o E-newsletter and Social Media Announcements for CITY
o Exclusive Customer Referral Service
o One Dedicated Email Newsletter per year tailored exclusively to CITY o Brochure Display in the Chamber's Lobby Resource Center o Collective business voice through the Chamber's Legislative Advocacy Program o Complimentary Certificates of Origin - Verifies Country of Origin for International Shipments
o Access to all networking events
o Listing and hyperlink on Chairman’s Circle Web Page
o Featured listing in Comments Magazine
o Mixer host fee waived
o Complimentary Membership in the Travis regional Armed Forces Committee o Sponsorship of all Special Events (at CITY’s option)
Two Event Tickets (excluding Cowtown Classic Golf Tournament) Logo on promotional materials
Recognition at CHAMBER events
Display booth at CHAMBER events
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12 Eight (8) tickets to CHAMBER annual Night of Champions Gala Three thousand ($3,000) Elite Rewards applied to CITY choice ofselect chamber benefits and events
• CHAMBER will work collaboratively with CITY to provide general business support services and conduct activities to assist CITY’s efforts in in developing and maintaining a positive business image, engaging in economic development, and conducting outreach services. o Activities can be generally categorized as:
Promoting and Supporting Local Business
Professional Networking and Connecting
Workforce Development
Economic Development
Information and Outreach Services
• CHAMBER will work with City during each annual contract Term to cooperatively develop specific work projects that provide community-wide benefits and align with CITY funding priorities and strategic goals.
o Initial Term Projects:
Promote CITY’s “Top 25” businesses through social media highlights. Promote annual Business Climate Survey to gather information on workforce challenges, current business issues, and other topics pertinent to economic development. Following adoption of the City's 2027-2030 Economic Development Strategy, review the Strategy to (1) identify actions the CHAMBER can support within existing resources and (2) assess which additional initiatives the CHAMBER could implement with supplemental funding, and share findings with the CITY. Convene the Chamber’s Business Issues & Advocacy Committee to generate dialogue amongst different industry sectors to identify business concerns and facilitate connections with CITY staff.
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13 • Prior to July 31 of each year, CHAMBER shall submit a Year in Review of the previous fiscal year to CITY staff. CHAMBER and CITY staff will coordinate to schedule a presentation of both reports to City Council.
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14 EXHIBIT C
SCHEDULE OF PERFORMANCE
Membership and associated benefits shall commence October 13, 2026, and shall continue through the term of the AGREEMENT in accordance with the Scope of Services.
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15 EXHIBIT D
COMPENSATION
CITY agrees to pay CHAMBER the total amount of sixty-three thousand six hundred fifty-four dollars ($63,654) for the initial term, payable in accordance with SECTION 5, for membership benefits and services performed in accordance with the terms and conditions of this AGREEMENT.
For any renewal term under SECTION 2, CHAMBER may propose a membership fee not to exceed a three percent (3%) increase over the fee for the immediately preceding term. No fee increase shall take effect unless and until CITY agrees to it in a written renewal or amendment signed by both parties. Nothing in this AGREEMENT obligates CITY to renew its membership or to pay any increased fee for renewal.
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16 EXHIBIT E
INSURANCE
In all instances where CHAMBER or its representatives will provide consulting services to CITY, it shall be a requirement under this AGREEMENT that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY as Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this AGREEMENT; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named Insured; whichever is greater. No representation is made that the minimum insurance requirements of this agreement are sufficient to cover the obligations of the CHAMBER under this AGREEMENT.
CHAMBER shall procure and maintain insurance against claims for injuries to persons, damage to property or economic losses which may arise from or in connection with the performance of the work hereunder and the results of that work by CHAMBER, its agents, representatives, employees or subcontractors.
CHAMBER agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General insurance, CHAMBER shall look solely to its insurance for recovery. CHAMBER hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CHAMBER or CITY with respect to the services of CHAMBER.
Original signed certificates and separate policy endorsements naming the City of Vacaville as Additional Insured for general liability shall be received and approved by CITY before any work may begin. However, failure to do so shall not operate as waiver of these insurance requirements.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG0001).
2. Original and separate Additional Insured Endorsement for General Liability On-Going Operations (ISO Form CG 20 10).
3. Original and separate endorsement for Primary and Non-Contributory insurance coverage (ISO Form CG 20 01).
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and separate Waiver of Subrogation for Workers’ Compensation Insurance.
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17 Required Coverage Minimum Limits
General Liability
(primary and excesslimits
combined)
Minimum coverage $ 2,000,000 per occurrence and $ 4,000,000 aggregate.
Includes coverage for bodily injury, personal injury, property damage and products and completed operations. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit.
Policy shall be endorsed to name the City of Vacaville as Additional Insured per the conditions detailed below.
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1,000,000 Employers’ Liability per accident, per employee for bodily injury or disease. If CHAMBER is self-insured, provide a certificate of Permission to Self-Insure, signed by the California Department of Industrial Relations and Self-Insurance.
If CHAMBER is not required by the State of California to carry Workers’ Compensation and Employer’s Liability, CHAMBER agrees to complete the Workers’ Compensation Declaration provided by CITY. CHAMBER agrees if their Workers’ Compensation requirement status changes while CHAMBER is performing work under this AGREEMENT, CHAMBER will provide City evidence of such Workers’ Compensation coverage in compliance with the terms of our contractual agreement.
Required Policy Conditions
Additional Insured
Endorsement - On-Going
Operations
The City of Vacaville, its officers, officials, employees, agents and volunteers are to be named as Additional Insured for all liability arising out of, or in any way caused, in whole or in part, actively or passively, by the named insured in the performance of this AGREEMENT. All coverage available to the named insured shall also be available and applicable to the CITY as Additional Insured.
Additional Insured On-Going Operations Coverage shall be at least as broad as ISO Form CG 20 10 04 13.
Primary and Noncontributory
Endorsement
The Additional Insured coverage under the CHAMBER’s policy shall be Primary and Noncontributory and will not seek contribution from the CITY’s insurance or self-insurance and shall be at least as broad as ISO Form CG 20 01 04 13.
A. M. Best Rating A-:VII or better. If the A.M. Best Rating falls below the required rating, CHAMBER must replace coverage immediately and provide prompt notice to CITY.
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18 Waiver of Subrogation
Endorsement
CHAMBER’s insurer will provide a Waiver of Subrogation
endorsement in favor of CITY for Workers Compensation coverage during the life of this AGREEMENT.
Deductibles and Self-Insured
Retentions
1. All deductibles and self-insured retentions (SIR) greater than $50,000 must be disclosed to and approved by CITY’s Risk Management and shall not reduce the limits of liability.
2. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named Insured or the City.
3. At the option of CITY either the insurer shall reduce or eliminate such deductibles or SIR as respects CITY; or CHAMBER shall procure a financial guarantee in an amount equal to the deductible or SIR retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Umbrella/Excess Liability Policies
The limits of insurance required in this AGREEMENT may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall be at least as broad as specified for the underlying coverages and cover those insured in the underlying policies. Any umbrella or excess insurance shall also apply on a Primary and Noncontributory basis for the benefit of the CITY before the CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.
Claims-Made Policies
If any insurance policy is written on a claims-made form, the following conditions apply: 1) the retroactive date must be shown and must be before the date of this AGREEMENT, 2) the insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work, and 3) if coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of this AGREEMENT, CHAMBER must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CHAMBER shall include the following language in their agreement with subcontractors: “Subcontractor agrees to be bound to the CHAMBER and the City of Vacaville in the same manner and to the same extent as the CHAMBER is bound to City of Vacaville under the Contract Documents. Subcontractor further agrees to include the same indemnity and insurance provisions contained in the City Contract Document, to the extent they apply to the scope of the sub-subcontractor’s work. A copy of the CITY Contract Document indemnity and insurance provisions will be furnished to subcontractor upon request.” CHAMBER is responsible for verifying subcontractors’ insurance policies and endorsements. CHAMBER agrees to furnish to CITY upon request proof of insurance coverage for CHAMBER’s subcontractors.
CHAMBER agrees to defend and indemnify CITY for any damage resulting from failure of either CHAMBER or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CHAMBER and/or CHAMBER’s subcontractors, will not be deemed to release or diminish the liability of CHAMBER, including, without limitation, liability under the indemnity provisions of Docusign Envelope ID: C477A69D-6BA5-876B-83AD-4C1E70EC7598 Item 12.b
19 this AGREEMENT. Damages recoverable by CITY from CHAMBER or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by CITY before work may begin. CITY reserves the right to obtain full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.
Original insurance certificates and required policy endorsements shall be mailed, or delivered to CITY’s Risk Management. Insurance certificates and endorsements may be emailed or faxed to CITY’s Risk Management.
However, CHAMBER must mail the original certificates and endorsements to CITY’s Risk Management once emailed or faxed.
Continuous Coverage
CITY’s Risk ManagementOffice
NAME: Kristen Vaughan
ADDRESS: 650 Merchant St., Vacaville CA 95688
EMAIL: [email protected]
PHONE: 707-449-5111
CHAMBER shall maintain the required insurance for a period of at least one hundred and eighty (180) days (except as required under Claims-Made Policies) after final payment has been made by CITY to CHAMBER pursuant to this AGREEMENT. Should CHAMBER cease to have insurance as required during this time, all work by CHAMBER pursuant to this AGREEMENT shall cease until insurance acceptable to CITY is provided.
Maintenance of proper insurance coverage is a material element of this AGREEMENT. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by CITY as a material breach of this AGREEMENT. In the event that CHAMBER fails to comply with CITY’s insurance requirements, CITY may take such action as it deems necessary to protect CITY’s interests. Such action may include but is not limited to termination of this AGREEMENT, withholding of payments, or other actions as CITY deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by CITY, CHAMBER must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to CITY’s Project Manager.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
Docusign Envelope ID: C477A69D-6BA5-876B-83AD-4C1E70EC7598 Item 12.b
20 EXHIBIT F
SPECIAL PROVISIONS
Check one:
There are no special provisions.
The special provisions to this AGREEMENT are as follows:
Docusign Envelope ID: C477A69D-6BA5-876B-83AD-4C1E70EC7598 Item 12.b
To provide influential
leadership, relevant
education, and diverse
resources to businesses
and our community to
improve the economic
prosperity of Vacaville.
OUR MISSION:
ANNUAL
REPORT
We reflect the values of our
community - a community
built on strength of
leadership, respect for
others, a welcoming spirit,
and passion for our city. We
champion the interests of
all businesses, making us a
vital resource and essential
to the community we serve.
OUR CORE VALUES:
2025-26
TO THE CITY OF VACAVILLE
Item 12.b
BUSINESS OVERVIEW
The Vacaville Chamber of Commerce has
valued a strong relationship with the City of
Vacaville for many years, working together to
build and strengthen our local economy. This
important Strategic Plan Goal is at the core of
all the Chamber's activities and drives its
business decisions, priorities, and programs.
The Vacaville Chamber is a 501c6
membership-based organization governed
by a voluntary Board of Directors. The
Chamber currently represents 519 member
businesses, including independent
associates, home-based entrepreneurs, nonprofits, and small businesses, along with some of the largest employers in the city. The
reasons that compel businesses to join the
Chamber are as varied as the businesses
themselves but primarily revolve around
opportunities for marketing, networking,
education, leadership development, and
business advocacy.
Item 12.b
AMBASSADORS
Ambassadors serve as the goodwill arm of the Chamber, attending and assisting with events to help increase membership and members' knowledge of the Chamber's programs, services, and benefits.
Committees help
COMMITTEES
us get the work done! Dedicated volunteers assist with a wide range of program areas and bring a collective expertise to our organization's activities.
Committees also engage members in their areas of special interest and foster leadership.
BUSINESS ISSUES & ADVOCACY
Brings together a broad base of business interests to monitor, evaluate, and act upon proposed city, county, and state issues which could affect the Vacaville business community.
BUSINESS RESOURCES
Promotes interaction with educational partners and provides resources for businesses including assistance with workforce development, learning opportunities, grants, and leadership development.
MEMBERSHIP
Provides input on recruitment and retention programs for Chamber members, assists in member outreach, and helps the Chamber maintain a robust membership.
POLITICAL ACTION COMM.
(PAC)
Encourages active involvement in governmental affairs, keeping the public informed, and supporting issues and candidates that align with the Chamber's Business Advocacy Guidelines.
TRAFC
The Travis Regional Armed Forces Committee (TRAFC) supports the men, women, and mission of Travis Air Force Base through engagement with over 150 local businesses and civic leaders, including elected officials from throughout Solano County, state, and federal governments.
YOUNG PROFESSIONALS OF
SOLANO
YPS draws individuals from throughout the county to work together to empower the next generation of business leaders through professional development, networking, and community involvement.
Item 12.b
Membership
Growth
Membership with the Vacaville Chamber of Commerce had been holding steady at roughly 500 members from June of 2015 through June of 2018. Following that, membership experienced a steady decline for various reasons, including COVID impacts, and reached a recent low of 368 in June 2021. Since then, the Vacaville Chamber has seen a remarkable turn around in membership growth, ending the 2025-26 fiscal year at 519 members. Today, membership mirrors the fluctuations in the overall business climate but continues to be strong.
MEMBERSHIP & INCOME SNAPSHOTS
The Chamber's primary source of income is membership dues followed by fundraising through events and programs. The Service Agreement with the City also contributes significantly to income, and a small source of revenue is derived through miscellaneous administrative services during the year. ARPA reimbursement funding contributed 4% to the past year's income, but due to the expiration of fund availability, much of the services performed will have to be assessed as we move forward. 2025-26 Income
59%
12%
4%
2%
23%
Item 12.b
BUSINESS SERVICES
The Vacaville Chamber of Commerce is proud to be a resource for all businesses. Despite economic challenges, the Chamber has continued to grow in membership and financial health while supporting local businesses and serving our community.
Below are highlights of our activities over the past year, aligned with the five work plan categories in our service agreement with the City of Vacaville.
PROFESSIONAL NETWORKING
• Managed the Travis Regional Armed Forces Committee (TRAFC) which meets monthly to engage with Travis AFB leadership. • Young Professionals of Solano (YPS) held a networking event specifically targeted at our emerging leaders. • Partnered with Chamber members to host 21 mixers for networking and showcasing of our business partners. • In June, we hosted our Night of Champions annual dinner celebrating our Business, Public Servant, and Ambassador of the Year.
SUPPORTING LOCAL BUSINESS
• Engaged the community with creative digital and Social Media interactions: Views: FB & IG = 3.1M, Reach: IG 50.8K (up 189%) Content Interactions: FB 23.7K (up 220%) IG 9.7K (up 970.8%) • Published the Chamber’s quarterly magazine, Comments, celebrating local business activities and featuring noteworthy business news.
• Held 16 ribbon cuttings for businesses to celebrate grand openings and member milestones. • Advertised in local publications to promote member businesses. • Held the 4th annual Lemonade Day with the support of local businesses, driving foot traffic to areas all over the city as well as nurturing future businesspeople.
Item 12.b
• Partnered with the Solano County Office of Education (SCOE) on multiple programs to connect students and businesses, including the Work Ready Certification Program and the Career & Technical Education (CTE) committee. • Awarded 3 Vacaville Chamber Educational Foundation (VCEF) scholarships for $1,000 each. VCEF is a 501c3 nonprofit of the Chamber of Commerce. • Continued to provide an online platform for job postings which is free to Chamber members. • Partnered with Solano Business Development Center (SBDC) to share programming and promote business and entrepreneur roundtables. • Held the Leadership Vacaville program, graduating 16 participants in our last class.
WORKFORCE DEVELOPMENT
• Held the annual Movers & Shakers Breakfast Summit, which included the presentation of the State of the City address. • Held 6 Business Issues Forum sessions featuring speakers on both local and broad-reaching business topics. • Stayed up to date on state-wide issues that could have local impacts for businesses through participation in CalChamber monthly legislative calls and attendance at the annual Capitol Summit.
• Utilized the Chamber's impact as the collective voice for business by weighing in on issues from local to state level that align with the Chamber's Advocacy Guidelines.
ECONOMIC DEVELOPMENT
• Coordinated efforts with the “Big 4” (Chamber, Downtown, City and Visit Vacaville) on activities like promotion of Small Business Week . • Continuing efforts to conduct small business retention interviews to understand business needs. • Maintained a robust “Resources” web page to assist businesses with implementation of new employment laws (such as finding business development information and discovering business grant opportunities (over 610 users accessed). • Held 3rd annual Launchpad event to promote and develop entrepreneurship – 85 registrations, down from 104 in 2024. The Chamber & City need to discuss way ahead for this event with ARPA funding exhausted.
BUSINESS SERVICES
INFORMATION & OUTREACH
SERVICES
Item 12.b
LOOKING FORWARD
LAUNCHPAD
Plans are underway for the fourth annual Launchpad event focused on nurturing entrepreneurship for both new and existing businesses. The event is a partnership between the Chamber, City of Vacaville, and Solano-Napa SBDC and will feature a series of workshops, vendor expos, and educational seminars focused on three key elements for entrepreneurs: inspiration, investment and innovation.
LEADERSHIP VACAVILLE
Leadership Vacaville has been warmly embraced by our business community. It is one of our most popular programs with a long lasting impact. Open to professionals at every career stage, the nine-month program offers a deep dive into various industries across Vacaville and its local leadership, networking, and community impact. Our program began its latest cohort on October 8th .
BUSINESS EXPO
The Chamber heard the message loud and clear! Our business community desires the opportunity to showcase their business and brand directly to the community. On October 27 th,
the Chamber will host a Business Expo. It is open to all businesses that operate in Vacaville, or who desire to do business in our city. The Expo will feature an Access to Capital forum, to help businesses understand what it available to them locally to grow their operation. We anticipate 50-60 vendors will participate. Initial estimate is the expo will be the largest business-to-business event in Solano County for 2026.
Item 12.b
BOARD OF DIRECTORS
2026-2027
VACAVILLE
CHAMBER OF
COMMERCE STAFF
CONTACT
INFORMATION
707.448.6424
[email protected]
411 Davis St, Ste 101, Vacaville, CA 95688
MATT PULSIPHER
President & CEO
ED COMBONG
Business Development Manager
ROSA GRACIDA
Community Outreach Coordinator
NOELLE BUCKBAND
Digital Communications Manager
RAKELLE BROADLEY
Office Manager
EXECUTIVE BOARD
Chris Rose Holly Pabst
Board Chair Vice Chair of Membership
Rose Auto Body Alarm Tech/Caramel & Co
Joseph Horrigan
Chair Elect
Simon Property Group –
Vacaville Premium Outlets
Toni Parkhurst
Immediate Past Chair
Budget Blinds of Solano County
Teri Johnson
Treasurer
Bookkeeping & More
Jason Case
Vice Chair of Business Issues & Advocacy
Case Electric Inc.
Susan Snyder
Vice Chair of Business Resources
NorthBay Health
DIRECTORS
Stephanie Tarter
Kaiser Permanente
Sharbel Eid
Recology Vacaville Solano
Jason Russell
NEO Home Loans
Lisa Smith
Kaiser Permanente
Rebecca Whitaker
Valley Strong Credit Union
Esther Ubillus
Tacos Jalisco
Jane Reid
NewMark Merrill Companies, Inc -
Nut Tree
Item 12.b
Item 12.b
Item 12.b
CITY OF VACAVILLE
CITY COUNCIL
STAFF REPORT
Meeting Date: October 13, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: GeorgeAnne Meggers-Smith, Assistant City Manager
(GeorgeAnne Meggers-Smith, Assistant City Manager (707) 449-5651) Subject: Resolution of the City Council of the City of Vacaville adopting the updated Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations Policy
Actions for Consideration:
Adopt a resolution approving the updated Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations Policy.
Recommendations:
By simple motion, adopt the subject resolution.
Background:
On January 27, 2009, the City Council adopted Resolution No. 2009-18 establishing the City’s Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations Policy (“Policy”). The Policy established criteria and procedures for naming and renaming City facilities, recognizing individuals and organizations, accepting donations, and considering naming opportunities associated with certain donations.
The proposed updated Policy maintains the general framework of the existing Policy while establishing clearer standards for naming and renaming City facilities, strengthening the criteria for commemorative recognition, establishing specific community-support requirements for renaming requests, clarifying the City's discretion regarding donations and associated recognition, and updating administrative procedures.
Discussion:
The proposed updated Policy maintains the general framework of the existing Policy while providing additional guidance regarding the naming and renaming of City facilities and the recognition of individuals, groups, and organizations.
One of the more significant proposed changes establishes that an existing named facility should generally be renamed only under exceptional circumstances. Those circumstances include situations involving a serious criminal conviction of an honoree; credible historical research demonstrating direct involvement in documented human rights abuses or that the original naming Item 12.c
was based on materially false information; expiration or breach of a naming or donor agreement; a court order requiring a change; demonstrable confusion involving another facility or emergency services routing; or substantial reconstruction, relocation, or repurposing of a facility such that it effectively constitutes a new facility.
The updated Policy, Attachment 1, also establishes more specific expectations for demonstrating community support for a proposed renaming. The level of support would vary based on the significance of the facility, ranging from written support from 50 City residents for a portion or area within a facility, to 150 residents for a neighborhood or community facility, and 300 residents and a noticed public meeting for a Citywide or major facility.
The proposed amendments retain the overall framework of the existing Policy while providing greater clarity and consistency for future naming, renaming, and donation requests. The most significant changes are summarized below.
Key Policy Changes
Policy Area Current Policy Proposed Update
Renaming Existing
Facilities
Provides general criteria
for considering facility
renaming.
Establishes that existing facilities should
be renamed only in defined exceptional
circumstances, such as serious criminal
conduct by an honoree, documented
human rights abuses or materially false
information, expiration or breach of a
naming agreement, legal requirements,
public-safety/confusion concerns, or
substantial reconstruction or repurposing
of the facility.
Community Support for
Renaming
Requires evidence of
broad-based community
support but does not
establish specific
thresholds.
Establishes tiered community-support
requirements based on the type of facility:
50 resident signatures for an area within a
facility; 150 for a neighborhood/community
facility; and 300 plus a noticed public
meeting for a Citywide or major facility.
Names to be Avoided
Identifies certain
inappropriate or
unsuitable names.
Clarifies and updates the criteria, including
discriminatory or derogatory names,
names that create confusion, names
associated with certain unsuitable
commercial activities, current local
elected/appointed officials or City
employees, and names that would result
in overt commercialization.
Recognition of
Individuals
Provides criteria for
naming facilities after
individuals based on
service, contributions,
Clarifies that individuals should generally
have a longstanding affiliation with the City
and significant community service or
Item 12.c
Policy Area Current Policy Proposed Update
accomplishments, and
community significance.
contributions beyond an ordinary level of
involvement.
Deceased Individuals
Limits recognition to
Vacaville residents who
had attained recognition
for work in parks and
recreation, public safety,
or public health.
Expands the criteria to include Vacaville
residents who have attained local, state,
or national recognition for work that has
meaningfully benefitted the Vacaville
community.
Living Individuals
Allows facilities to be
named for living
individuals following
review of their
background and
qualifications.
Retains the ability to recognize living
individuals and adds that such naming
may be reviewed and rescinded if
subsequent conduct would have
disqualified the original nomination.
Donations
Establishes procedures
for accepting donations
and provides certain
naming and
commemorative
opportunities.
Clarifies that a donation does not create
an expectation of an equivalent
recognition or benefit commensurate with
the value of the donation and that any
recognition remains at the City's
discretion.
Donations in the amount of $50,000 and
over require City Council approval.
Administrative/Process
Updates
Reflects organizational
titles and procedures in
place when the Policy
was adopted in 2009.
Updates department and commission
names, clarifies application review
responsibilities, and makes other
administrative and organizational changes
to improve consistency and
implementation.
Environmental Impact:
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has the potential to result in either a physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to California Code of Regulations Title 14 Section 15378(b)(5).
Fiscal Impact:
There is no direct fiscal impact associated with adoption of the updated Policy. Consistent with the Policy, costs associated with plaques, monuments, or replacement signage resulting from a commemorative naming or renaming are generally the responsibility of the requesting individual, group, or organization.
Amount Requested: There are no funds requested for this item.
Item 12.c
Funding Source: General Fund (1001)
Budget Distribution: The budget for any expenses related to this item is included in the City Council annual operating budget.
Alternatives:
The City Council could direct staff to update the Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations Policy in a manner not included in the update presented.
Strategic Plan Goal:
Quality of Life
Subject to Levine Act:
No
Attachments:
Resolution – Action Item
Attachment 1: Policy for the Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations - Clean
Attachment 2: Policy for the Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations - Redlined
Attachment 3: Dedication and Naming Application
Item 12.c
CITY OF VACAVILLE
RESOLUTION NO. 2026-
Resolution of the City Council of the City of Vacaville Adopting an Updated Policy for the Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations Whereas, on January 27, 2009, the City Council adopted Resolution No. 2009-18 establishing a Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations (“Policy”); and
Whereas, the Policy establishes criteria and procedures for the naming and renaming of City facilities, recognition of individuals and organizations, acceptance of donations, and consideration of naming opportunities associated with certain donations; and Whereas, the City Council desires to maintain a fair, objective, and consistent process for considering naming and renaming requests and the acceptance and recognition of donations; and Whereas, the City has reviewed the Policy to clarify existing procedures, address circumstances not specifically contemplated when the Policy was originally adopted, and provide clearer and more consistent standards for future naming, renaming, and donation requests; and Whereas, the updated Policy provides additional guidance regarding the naming and renaming of City facilities, including circumstances under which an existing named facility may be considered for renaming and requirements for demonstrating community support for proposed renaming requests; and
Whereas, the updated Policy also clarifies criteria for recognizing individuals, groups, and organizations; the City's discretion regarding donations and associated recognition; and administrative procedures for implementing the Policy.
Now, therefore, be it resolved by the City Council of the City of Vacaville hereby adopts the updated Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations Policy.
I hereby certify that the foregoing resolution was introduced and passed at the regular meeting of the City Council of the City of Vacaville held on the 13th day of October 2026 by the following vote:
Ayes:
Noes:
Absent:
Attest:
_____________________________
Michelle A. Thornbrugh, City Clerk
Item 12.c
CITY OF VACAVILLE
NAMING, DEDICATION, AND SPONSORSHIP
OF CITY FACILITIES AND ACCEPTANCE OF DONATIONS POLICY
CITY OF VACAVILLE
CITY MANAGER DEPARTMENT
650 MERCHANT STREET
VACAVILLE, CA 95688
Adopted: January 27, 2009
Item 12.c
Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations Policy Adopted:
January 27, 2009 Resolution No. 2009-18; Resolution Adopting A Policy for the Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations
Amendments:
Item 12.c
2 RESOLUTION NO. 2009-18
RESOLUTION ADOPTING A POLICY FOR THE NAMING, DEDICATION, AND
SPONSORSHIP OF CITY FACILITIES AND ACCEPTANCE OF DONATIONS WHEREAS, the naming of City facilities is a serious undertaking; and WHEREAS, the City receives requests to name or rename a public facility from time to time; and
WHEREAS, the City receives offers to donate funds, land, and equipment with associated dedications; and,
WHEREAS, the City Council desires to avoid undue commercialism and the use of inappropriate names; and
WHEREAS, the City Council desires to institute a fair, objective, and consistent process with thoughtful and purposeful criteria for the consideration of the acceptance of donations and naming requests,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vacaville adopts a policy for the naming, dedication, and sponsorship of City facilities and acceptance of donations.
I HEREBY CERTIFY that the foregoing resolution was introduced and passed at a regular meeting of the City Council of the City of Vacaville, held on the 20th day of January, 2009, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
•
Council members Clancy, Harris, Rowlett, Vice-Mayor Hunt, and Mayor Augustine None
Item 12.c
4 POLICY FOR THE NAMING, DEDICATION, AND SPONSORSHIP OF CITY FACILITIES AND
ACCEPTANCE OF DONATIONS
POLICY PURPOSE
This Policy establishes a process and criteria for consideration of requests by City of Vacaville resident(s), business owner(s) or property owner(s) for the naming or renaming of City facilities, the process and criteria associated with sponsorships, and the process and criteria for the consideration and acceptance of donations.
POLICY STATEMENT
It is the policy of the City to provide a process for consideration of the naming and renaming of City facilities located within and beyond the City limits. In general, named facilities should only be renamed when exceptional circumstances exist,which shall be limited to the following: (1) the honoree has been convicted of a serious criminal offense; (2) credible historical research reveals the honoree played a direct role in documented human rights abuses or was named based on materially false information; (3) a naming rights or donor agreement has expired, been breached, or the named party has dissolved; (4) a court order or binding legal judgment requires the change; (5) the name creates demonstrable confusion with another facility or emergency services routing; or (6) the facility has been so substantially rebuilt, relocated, or repurposed that it effectively constitutes a new facility. In addition, the following names should be avoided:
• Names that are cumbersome, corrupted, modified, profane, discriminatory or derogatory names relating to age, race, religion, creed, national origin, sex, color, marital status, disability, sexual orientation, political affiliation or other similar categories. • Names that cause confusion due to duplication or that sound too similar to existing named locations within the City or surrounding areas.
• Names of companies whose business is substantially derived from the sale of alcohol, tobacco, firearms, pornography, and/or other practices considered unsuitable or inappropriate.
• Names of appointed or elected local officials currently in office or current City employees. • Names of former facilities other than for a reconstruction of the same facility in the same location.
• Names that could result in the overt commercialization of City facilities.
Names previously used for a City facility, park, or street Renaming a facility, however, is appropriate when:
• The criteria set forth in Section Ill of this Policy are met; • There is a valid reason for renaming the facility; and • An appropriate level of community support exists as detailed below:
Facility Type Required Support
Portion or area
within a facility
Written signatures and addresses from 50 or more City residents Neighborhood
or community
facility
Written signatures and addresses from 150 or more City residents Item 12.c
5 Citywide or
major facility
Written signatures and addresses from 300 or more City residents, a noticed public meeting with no net opposition
The City retains sole discretion over the type, size, font, and placement of plaques, monuments and signs installed or placed at City facilities. The costs of plaques, monuments, and replacement of signs resulting from, or done in conjunction with the dedication or commemorative renaming of a facility, will be borne by the individual, group, or organization requesting the name change.
Plaques, benches, trees, and other donated objects are not intended to be a place of worship or an official gathering place.
The City will accept the donation of equipment and materials and the dedication of property to the City in accordance with the process and criteria set forth in this Policy. When acknowledging such donation or dedication, the dedication language shall conform to the naming criteria set forth above.
I. Process for Naming/Renaming Parks and Recreation Facilities.
A. Naming New Parks and Recreation Facilities. Parks and recreation facilities are those facilities that would fall under the purview of the City's Parks and Recreation Commission ("Commission") as described in Section 2.34.030 of the Vacaville Municipal Code. The process for naming new parks and recreation facilities is as follows:
1. Facilities shall be named at least thirty (30) days before the facility is open for use by the general public.
2. The Commission shall create a Naming Committee of the Commission ("Committee"), which will develop a "Facilities Naming List" of suitable names solicited from the public and other sources. The Committee shall periodically review the list and solicit additional names for inclusion on the list as deemed necessary or advisable by the Committee. The Facilities Naming List will not expire but may be amended or expanded from time to time as deemed necessary by the Committee.
3. A request for the initial naming of a new facility shall be screened by the Committee, which will then present a list of three (3) or more suggested names to the Commission together with the reason(s) for the recommendation. The Commission shall consider the recommendation and, thereafter, forward its list of recommended names to the City Council for the Council's consideration and final action. The list shall be prioritized and include no less than three proposed (3) names.
4. Upon receipt of the Commission's list of recommended names, the City Council shall either select a name or remand the list back to the Commission for further review and consideration.
5. If all City park and recreation facilities have been previously named and the City Council determines that a deserving or outstanding individual or group should be honored or recognized, the process for naming or renaming a portion of a City park or recreation facility specified in Section I.C, below, may be used to honor or recognize such individual or group.
6. It is not necessary that every City park or recreation facility have a name. Further, such facilities should not be named to honor or recognize an individual or group unless the City Council determines that it is appropriate to honor or recognize a deserving or outstanding Item 12.c
6 group or, individual for their actions and/or service.
B. Renaming Existing Parks and Recreation Facilities. The process for renaming an existing named park or recreation facility shall be as follows: .
1. A request to rename a City park or recreation facility may be initiated by one (1) or more City resident(s), business owner(s), property owner(s), or City staff using the Commemorative Dedication and Names Application ("Application"), which shall be submitted to the Director of Parks and Recreation ("Director''). The Application shall include letters of support, articles, documents, and other evidence demonstrating broad-based community support for the Application.
2. The Application shall identify the City park or recreation facility, state the reason(s) for the proposed name change, and specify the proposed new name(s), The Director and City staff will review the Application and determine if it is consistent with this Policy. Consistent applications will be forwarded with a staff report to the Commission for review and consideration.
3. Applications that are determined by the Director to be incomplete, without sufficient support, or that are otherwise inconsistent with this Policy will be returned to the applicant together with a written explanation. The applicant may resubmit the Application at any time with new or additional information to correct the insufficiencies identified by the Director.
4. The Commission shall review the Application and staff report submitted by the Director and shall make a recommendation to the City Council to approve, modify, or deny the Application together with the reasons.
5. All decisions with respect to the renaming of a City park or recreation facility will be at the discretion of the City Council, which shall determine whether a City park or recreation facility or portion thereof should be renamed.
C. Naming/Renaming Portions of a City Park or Recreation Facility. The process for naming or renaming an area within an existing named park or recreation facility shall be as follows:
1. The process specified in Subsection I.B, above, shall be followed.
2. Areas within a City park or recreation facility may be named or renamed in honor of a deserving or outstanding individual, group, or organization. In selecting such individuals, groups, or organizations, the criteria specified in Section Ill of this Policy, entitled "Criteria to be Used in Naming All City Facilities," shall be followed.
3. Names of individuals, civic, fraternal, veterans, or other groups who have donated land, money, property, or equipment to the City may be considered for area dedications under the provisions of Section IV of this Policy, entitled "Donations and Sponsorships."
4. Plaques or other appropriate types of markers may be used when a park or an area within a park is named or renamed. Memorials depicting an individual's, group's, or organization's accomplishments may be marked with plaques.
5. The costs of plaques, monuments, and replacement of signs resulting from, or done in conjunction with the dedication or commemorative naming/renaming of an area within a Item 12.c
7 park will be borne by the individual, group, or organization requesting the name.
II. Process for the Naming/Renaming of City Facilities Other Than Parks and Recreation Facilities.
The process for naming or renaming a public facility other than a City park or recreation facility shall be as follows:
A. Application. A request to name or rename a public facility may be initiated by one or more City resident(s), business owner(s), property owner(s) or City staff using the Application, which shall be submitted to the City Manager's Office. The Application shall include letters of support, articles, and other evidence demonstrating broad-based community support for the Application.
B. Contents of Application. The Application shall identify the City facility, state the reason(s) for the proposed name or name change, and specify the proposed name(s), if any.
C. Review of Application. The City Manager and City staff shall review the Application and determine if it is consistent with this Policy. If consistent, the Application will be forwarded with a staff report to the City Council for review and consideration.
D. Incomplete or Inconsistent Applications. Applications that are determined by the City Manager to be incomplete, without sufficient support, or that are otherwise inconsistent with this Policy will be returned to the applicant together with a written explanation for the return. The applicant may resubmit the Application at any time with new or additional information to correct the insufficiencies identified by the City Manager.
E. Review by City Council. The City Council shall review the Application and staff report submitted by the City Manager for its review and consideration. All decisions with respect to the naming or renaming of a City facility will be at the sole discretion of the City Council, which shall determine whether a City facility or portion thereof should be named or renamed.
F. Naming Criteria for City Facilities Other than Parks and Recreation Facilities.
The City Council may elect to name or rename an area of a City facility as follows.
1. Areas within a City facility may be named or renamed in honor of a deserving or outstanding individual, group, or organization. In selecting such individuals, groups, or organizations, the criteria specified in Section Ill of this Policy, entitled "Criteria to be Used in Naming All City Facilities," shall be followed.
2. Names of individuals, civic, fraternal, veterans, or other groups who have donated land, money, property, or equipment to the City may be considered for area dedications under the provisions of Section IV of this Policy, entitled "Donations and Sponsorships."
3. Plaques or other appropriate types of markers may be used when a facility or an area within a City facility is named or renamed. Memorials depicting an individual's, group's, or organization's accomplishments may be marked with plaques.
4. The costs of plaques, monuments, and replacement of signs resulting from, or done in conjunction with the dedication or commemorative naming/renaming of a facility or area Item 12.c
8 will be borne by the individual, group, or organization requesting the name.
Ill. Naming Criteria for All City Facilities.
Priorities to be considered in naming all City facilities, including parks and recreation facilities (in order of importance) shall be as follows:
1. Historic Names. Names of historic events, groups, organizations, or persons at the local, regional, or national level of major significance with special consideration given to Vacaville's own history.
2. Places and Feature Names.
1. Recognizable area or neighborhood and assumed names
2. Names that aid in locating a facility are acceptable. If the facility is located on a park or school site, the facility need not share the name of the park or school site. Assumed names should be used only if the area has been known by that assumed name for an extended period of time, eg. “Browns Valley” or “Fairmont”.
3. Theme Names. If a facility is located in an area with a specific theme, due consideration should be given to that theme.
4. Natural Phenomena. Natural phenomena, such as rivers, creeks, and terrain.
5. Horticultural Features. Horticultural features characteristic of a particular area.
3. Individual Organizations. The following criteria will be used in evaluating persons whether living or deceased, groups, and organizations.
1. General Criteria. Names of persons, groups, or organizations having a longstanding affiliation with the City of no less than ten (10) years of significant community service, involvement, or contributions beyond the ordinary interest level whose efforts have:
1. Enhanced the quality of life and well-being of City residents;
2. Contributed to the preservation of the City's history or culture;
3. Made exemplary or meritorious contribution to the City or its residents; or
4. Contributed to the acquisition, development, or conveyance of land, buildings, structures, or other amenities to the City or community.
1. Deceased Persons. To be considered for a naming opportunity, the individual must have been deceased for at least three (3) years. Such individuals may include:
a. Historic persons.
b. National and/or local heroes.
c. Those who have given outstanding service to mankind or who have worked over and above any ordinary interest level. A resident of Vacaville who has attained local, state, or national recognition for work that has meaningfully benefited the Vacaville community, as appropriate to the facility, would be highly acceptable.
Item 12.c
9 2. Living Persons. Facilities may be named after living persons only after a study has been completed relative to the individual's background and qualifications pursuant to the criteria set forth in Subsection III.C.1, above. A facility name honoring a living person shall be periodically reviewed and is subject to rescission if (before/after), after the naming, the honoree engages in conduct that would have disqualified the original nomination under this Policy.
3. Groups and Organizations. Facilities may be named after groups or organizations pursuant to the criteria set forth in Subsection III.C.1, above.
IV. Donations.
It is the policy of the City to provide a process for consideration of donations. As used in this policy, “donations” refer to certain tangible objects such as benches, trees, cars, or artwork and/or the financial means for the city to acquire, maintain, restore, and/or renovate such objects as well as the maintenance, restoration, and/or renovation of City facilities. There is no expectation of an equal exchange of recognition or benefits commensurate with the value of the donation and there are no naming opportunities associated with the donation, although the City at its sole discretion may wish to recognize the donor or donor’s honoree at a City Council meeting and/or with a commemorative plaque at the location of the donation.
A. Acceptability of Donations. Individuals, groups, organizations, associations, companies, or businesses may choose to offer a donation of land, equipment, materials, or funding to the City, earmarked for special projects. Such projects may include, but are not limited to, the development of a park or the purchase of scoreboards, display cases, benches, and trees.
Appropriate City staff will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. Criteria for evaluation include consideration of any immediate or initial expenditure required of the City in order to accept the donation, the potential and extent of the City's obligation to maintain the property or item donated, and the community benefit to be derived from the donation. Donation of an item may also be required to include funding for its installation and maintenance as determined by the appropriate City department.
The appropriate City department director shall consider the desirability or need for the property or item to be donated. Consideration shall include an analysis of the make, model, and proposed location of the item or equipment to be donated.
Donations of materials, equipment, or funding up to a value of ten thousand dollars ($50,000) may be approved and accepted by the director of the appropriate City department pursuant to this policy, subject to the City Manager's prior consent.
Proposed donations having a value in excess of ten thousand dollars ($50,000) shall be forwarded to the City Council for consideration and acceptance. If accepted, donations of land to be used for the development of parks or recreation facilities will be referred to the Parks and Recreation Commission for design considerations.
Donations involving modifications to existing City facilities that will have a significant visual, functional, or land use impact may, at the City Manager's discretion, be referred to the Director of Community Development for a report on such impacts and a recommended course of action, if any.
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1 0
The City will assume ownership, control, and maintenance of any donated property or item unless the conditions of acceptance, as determined by the City, provides otherwise. The City shall not be obligated to repair or replace any donated property or item that is damaged or destroyed for any reason, such as by vandalism or theft or, in the case of live plants, if they die. Further, unless the conditions of acceptance, as determined by the City, provide otherwise, the City will decide when changes shall be made to any City facility, with no assurance that a donated item will be retained. The City reserves the right to remove and/or relocate any donated item at any time.
However, if a donated item(s) needs to be removed, the City will make every reasonable attempt to relocate the item(s), if a need for such item(s) exists at another City facility. The City will attempt to notify the donor of any changes as they occur.
B. Naming Opportunities.
City facilities may be named in honor of an individual, group, organization, association, company, or business that has been instrumental in acquiring sites either by donation of land or money (enough to purchase the entire site) or who has donated the amount of land or money needed to complete development of a site. A lesser donation may be honored by an "area" dedication (see Subsection I.C, above). A land developer's donation may similarly be honored by an "area" dedication. However, the developer's name (or the developer's business name) shall not be used in the naming of any City park or recreational facility.
In the case of a donation of materials, equipment, or funds having a value of50,000 or less, the City department director accepting the donation shall obtain approval from the City Manager before naming an area or portion of a City facility in honor of the donor in accordance with the processes set forth in this Policy. Donations over 50K will go before City Council for approval. The offer and acceptance of a donation does not necessarily ensure or confer upon such donor a naming opportunity.
Commemorative opportunities may from time to time be offered by the City, such as the placement of a plaque on a bench for which the donor sponsored the purchase. The administrative cost of providing a naming opportunity is substantial; therefore, a naming opportunity for donations or financial contributions unrelated to commemorative opportunities offered by the City will only be considered where the value of the contribution is $500 or greater.
C. Donation Procedure.
1. The donor shall complete and submit a Donation and Sponsorship Application to the City Manager's Office.
2. The City Manager's Office will forward the Application to the appropriate City department.
3. The department will determine if the proposed donation is acceptable, with the approval of the City Manager, and shall notify the donor of the department's decision or recommendation, as the case may be. If a donation is approved and accepted as provided in this Policy, City staff will arrange for the installation and any ongoing maintenance of any donated item.
4. If applicable, the applicant will indicate its preference for a proposed name, together with the background information supporting such name.
5. If the proposed name is that of a group, organization, association, company, or business, the Item 12.c
1 1
background information shall include information regarding applicant's purpose, mission, and community involvement supporting the sponsorship request. If the proposed name is that of an individual, the background information shall include information demonstrating the individual's good character, personal achievements, contributions to the community, and/or efforts towards enrichment of the City or its residents.
6. The appropriate City department director will review the applicant's request and determine if the application complies with this Policy and any other City policies, rules, or regulations.
7. The director may propose alternate names. Once approved by the director and the City Manager, the application will be final or, as otherwise required under this Policy, forwarded to the City Council for review and consideration.
8. The City Clerk shall maintain a written record of all donations approved annually.
The City reserves the right to reject any offer of donation if, upon review, acceptance of the donation is determined not to be in the best interest of the City.
V. Special Events Donations or Sponsorships
In the case of special events where donations or sponsorship of that event is provided by a corporate or organizational sponsor, such donor or sponsor may, at the discretion of the appropriate City department director, be recognized through the display of the donor or sponsor's logotypes and/or names on event material(s). Such donation or sponsorship shall not entitle that donor or sponsor to any special privileges.
Item 12.c
CITY OF VACAVILLE
NAMING, DEDICATION, AND SPONSORSHIP
OF CITY FACILITIES AND ACCEPTANCE OF DONATIONS POLICY
CITY OF VACAVILLE
CITY MANAGER DEPARTMENT
650 MERCHANT STREET
VACAVILLE, CA 95688
Adopted: January 27, 2009
Item 12.c
Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations Policy Adopted:
January 27, 2009 Resolution No. 2009-18; Resolution Adopting A Policy for the Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations
Amendments:
Item 12.c
2 RESOLUTION NO. 2009-18
RESOLUTION ADOPTING A POLICY FOR THE NAMING, DEDICATION, AND
SPONSORSHIP OF CITY FACILITIES AND ACCEPTANCE OF DONATIONS WHEREAS, the naming of City facilities is a serious undertaking; and WHEREAS, the City receives requests to name or rename a public facility from time to time; and
WHEREAS, the City receives offers to donate funds, land, and equipment with associated dedications; and,
WHEREAS, the City Council desires to avoid undue commercialism and the use of inappropriate names; and
WHEREAS, the City Council desires to institute a fair, objective, and consistent process with thoughtful and purposeful criteria for the consideration of the acceptance of donations and naming requests,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vacaville adopts a policy for the naming, dedication, and sponsorship of City facilities and acceptance of donations.
I HEREBY CERTIFY that the foregoing resolution was introduced and passed at a regular meeting of the City Council of the City of Vacaville, held on the 20th day of January, 2009, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
•
Council members Clancy, Harris, Rowlett, Vice-Mayor Hunt, and Mayor Augustine None
Item 12.c
1 POLICY FOR THE NAMING, DEDICATION, AND SPONSORSHIP OF CITY FACILITIES AND
ACCEPTANCE OF DONATIONS
POLICY PURPOSE
This Policy establishes a process and criteria for the considerationconsideration of requests by City of Vacaville resident(s), business owner(s) or property owner(s) for the naming or renaming of City facilities, the process and criteria associated with sponsorships, and .the process and criteria for the consideration and acceptance of donations.
POLICY STATEMENT
It is the policy of the City to provide a process for consideration of the naming and renaming of City facilities located within and without beyond the City limits. In general, named facilities should only be renamed whenin exceptional circumstances exist,.which shall be limited to the following: (1) the honoree has been convicted of a serious criminal offense; (2) credible historical research reveals the honoree played a direct role in documented human rights abuses or was named based on materially false information; (3) a naming rights or donor agreement has expired, been breached, or the named party has dissolved; (4) a court order or binding legal judgment requires the change; (5) the name creates demonstrable confusion with another facility or emergency services routing; or (6) the facility has been so substantially rebuilt, relocated, or repurposed that it effectively constitutes a new facility.
In addition, the following names should be avoided:
•• Names that are cCumbersome, corrupted, or modified, names, profane, discriminatory or derogatory names relating to age, race, religion, creed, national origin, sex, color, marital status, disability, sexual orientation, political affiliation or other similar categories. •• Names that cause confusion due to duplication or that sound too similar to existing named locations within the City or surrounding areas.
•• Names of companies whose business is substantially derived from the sale of alcohol, tobacco, firearms, pornography, and/or other practices considered unsuitable or inappropriate.
•• Names of appointed or elected local officials currently in office or current City employees. •• The re-use of Names of former facilitiesy names other than for a reconstruction of the same facility in the same location.
•• Names that cwould result in the overt commercialization of City facilities.
Names previously used for a City facility, park, or street should not be overly recognized, either within the City or region. Only one facility, park, or street may be named in honor of an individual.
Renaming a facility, however, is appropriate when:
• The criteria set forth in Section Ill of this Policy are met; • There is a valid reason for renaming the facility; and • An appropriate level of community support exists as detailed below:.
Facility Type Required Support
Portion or area Written signatures and addresses from 50 or more City residents Item 12.c
2 within a facility
Neighborhood
or community
facility
Written signatures and addresses from 150 or more City residents, including evidence of support from at least one recognized community organization Citywide or
major facility
Written signatures and addresses from 300 or more City residents, a noticed public meeting with no net opposition, and support from at least two recognized community organizations
The City retains sole discretion over the type, size, font, and placement of plaques, monuments and signs installed or placed at City facilities shall be at the sole discretion of the City. The costs of plaques, monuments, and replacement of signs resulting from, or done in conjunction with the dedication or commemorative renaming of a facility, will be borne by the individual, group, or organization requesting the name change., if any.
Plaques, benches, trees, and other donated objects are not intended to be a place of worship or an official gathering place.
It is the further policy of tThe City willto accept the donation of equipment and materials and the dedication of property to the City in accordance with the process and criteria set forth in this Policy.
When acknowledging such donation or dedication, the dedication language shall conform to the naming criteria set forth above.
I. Process for Naming/Renaming Parks and Recreation Facilities.
A. Naming New Parks and Recreation Facilities. Parks and recreation facilities are those facilities that would fall under the purview of the City's Parks and Recreation Community Services Commission ("Commission") as described in Section 2.34.030 of the Vacaville Municipal Code. The process for naming new parks and recreation facilities is as follows:
Item 12.c
3 1. Facilities shall be named at least thirty (30) days before the facility is open for use by the general public.
2. The Commission shall create a Naming Committee of the Commission ("Committee"), which will develop a "Facilities Naming List" of suitable names solicited from the public and other sources. The Committee shall periodically review the list and solicit additional names for inclusion on the list as deemed necessary or advisable by the Committee. The Facilities Naming List will not expire, but may be amended or expanded from time to time as deemed necessary by the Committee.
3. A request for the initial naming of a new facility shall be screened by the Committee, which will then present a list of three (3) or more suggested names to the Commission together with the reason(s) for the recommendation. The Commission shall consider the recommendation and, thereafter, forward its list of recommended names to the City Council for the Council's consideration and final action. The list shall be prioritized and include not less than three proposed (3) names.
4. Upon receipt of the Commission's list of recommended names, the City Council shall either select a name or remand the list back to the Commission for further review and consideration.
5. If all City park and recreation facilities have been previously named and the City Council determines that a deserving or outstanding individual or group should be honored or recognized, the process for naming or renaming a portion of a City park or recreation facility specified in Section I.C, below, may be used to honor or recognize such individual or group.
6. It is not necessary that every City park or recreation facility have a name. Further, such facilities should not be named to honor or recognize an individual or group unless the City Council determines that it is appropriate� to honor or recognize a deserving or outstanding group or, individual for their actions and/or service.
B. Renaming Existing Parks and Recreation Facilities. The process for renaming an existing named park or recreation facility shall be as follows: .
1. A request to rename a City park or recreation facility may be initiated by one (1) or more City resident(s), business owner(s), property owner(s), or City staff using the Commemorative Dedication and Names Application ("Application"), which shall be submitted to the Director of Parks and Recreation Community Services ("Director''). The Application shall include letters of support, articles, documents, and other evidence demonstrating broad-based community support for the Application.
2. The Application shall identify the City park or recreation facility, state the reason(s) for the proposed name change, and specify the proposed new name(s), if any.
3.2. The Director and City staff will review the Application and determine if it is consistent with this Policy. If consistent, thCe Applications will be forwarded with a staff report to the Commission for review and consideration.
4.3. Applications that are determined by the Director to be incomplete, without sufficient support, or that are otherwise inconsistent with this Policy will be returned to the Item 12.c
4 applicant together with a written explanation. for the return. The applicant may resubmit the Application at any time with new or additional information to correct the insufficiencies identified by the Director.
Item 12.c
5 5.4. The Commission shall review the Application and staff report submitted by the Director and shall make a recommendation to the City Council to approve, modify, or deny the Application together with the reasons therefor.
6.5. All decisions with respect to the renaming of a City park or recreation facility will be at the discretion of the City Council, which shall determine whether a City park or recreation facility or portion thereof should be renamed.
C. Naming/Renaming Po'rtions of a City Park or Recreation Facility. The process for naming or renaming an area within an existing named park or recreation facility shall be as follows:
1. The process specified in Subsection I.B, above, shall be followed.
2. Areas within a City park or recreation facility may be named or renamed in honor of a deserving or outstanding individual, group, or organization. In selecting such individuals, groups, or organizations, the criteria specified in Section Ill of this Policy, entitled "Criteria to be Used in Naming All City Facilities," shall be followed.
3. Names of individuals, civic, fraternal, veterans, or other groups who have donated land, money, property, or equipment to the City may be considered for area dedications under the provisions of Section IV of this Policy, entitled "Donations and Sponsorships."
4. Plaques or other appropriate types of markers may be used when a park or an area within a park is named or renamed. Memorials depicting an individual's, group's, or organization's accomplishments may be marked with plaques.
5. The costs of plaques, monuments, and replacement of signs resulting from, or done in conjunction with the dedication or commemorative naming/renaming of an area within a park will be borne by the individual, group, or organization requesting the name.
II. Process for the Naming/Renaming of City Facilities Other Than Parks and Recreation Facilities.
The process for naming or renaming a public facility other than a City park or recreation facility shall be as follows:
A. App lication. A request to name or rename a public facility may be initiated by one 1 or more City resident(s), business owner(s), property owner(s) or City staff using the Application, which shall be submitted to the City Manager's Office. The Application shall include letters of support, articles, and other evidence demonstrating broad-based community support for the Application.
B. Contents of Application. The Application shall identify the City facility, state the reason(s) for the proposed name or name change, and specify the proposed name(s), if any.
C. Review of App�lication. The City Manager and City staff shall review the Application and determine if it is consistent with this Policy. If consistent, the Application will be forwarded with a staff report to the City Council for review and consideration.
D. Incomplete or Inconsistent Applications. Applications that are determined by the City Manager to Item 12.c
6 be incomplete, without sufficient support, or that are otherwise inconsistent with this Policy will be returned to the applicant together with a written explanation for the return. The applicant may resubmit the Application at any time
Item 12.c
7 D. with new or additional information to correct the insufficiencies identified by the City Manager.
E. Review by City Council. The City Council shall review the Application and staff report submitted by the City Manager for its review and consideration. All decisions with respect to the naming or renaming of a City facility will be at the sole discretion of the City Council, which shall determine whether a City facility or portion thereof should be named or renamed.
F. Naming Criteria for City Facilities Other than Parks and Recreation Facilities.
The City Council may elect to name or rename an area of a City facility as follows.
1. Areas within a City facility may be named or renamed in honor of a deserving or outstanding individual, group, or organization. In selecting such individuals, groups, or organizations, the criteria specified in Section Ill of this Policy, entitled "Criteria to be Used in Naming All City Facilities," shall be followed.
2. Names of individuals, civic, fraternal, veterans, or other groups who have donated land, money, property, or equipment to the City may be considered for area dedications under the provisions of Section IV of this Policy, entitled "Donations and Sponsorships."
3. Plaques or other appropriate types of markers may be used when a facility or an area within a City facility is named or renamed. Memorials depicting an individual's, group's, or organization's accomplishments may be marked with plaques.
4. The costs of plaques, monuments, and replacement of signs resulting from, or done in conjunction with the dedication or commemorative naming/renaming of a facility or area will be borne by the individual, group, or organization requesting the name.
Ill. Naming Criteria for All City Facilities.
Priorities to be considered in naming all City facilities, including parks and recreation facilities (in order of importance) shall be as follows:
1. Historic Names. Names of historic events, groups, organizations, or persons at the local, regional, or national level of major significance with special consideration given to Vacaville's own history.
2. Places and Feature Names.
1. Recognizable area or neighborhood and assumed names, e.g. "Browns Vallev area."
2. Names that aid in locating a facility are acceptable. If the facility is located on a park or school site, the facility need not share the name of the park or school site. Assumed names should be used only if the area has been known by that assumed name for an extended period of time, eg. “Browns Valley” or “Fairmont”.
2. Assumed Names. Assumed names should be used only if the area has been known by that assumed name for an extended period of time, e.g. the "Fairmont" area. (The existing name of a facility should not be changed merely for the sake of change.) move this as it doesn’t just apply to Assumed names
3. Theme Names. If a facility is located in an area with a specific theme, due consideration should be given to that theme.
Item 12.c
8 4. Natural Phenomena. Natural phenomena, such as rivers, creeks, and terrain.
5. Horticultural Features. Horticultural features characteristic of a particular • area.
6. Combination of Horticultural and Place.
Item 12.c
9 3. Individual Organizations. The following criteria will be used in
3. Eevaluating uatmg persons whether living or deceased), groups, and organizations.
1. General Criteria. Names of persons, groups, or organizations having a longstanding affiliation with the City of not less than ten (10) or more years of significant community service, involvement, or contributions beyond the ordinary interest level whose efforts have:
a.1. Enhanced the quality of life and well-being of City residents; b.2. Contributed to the preservation of the City's history or culture; c.3. Made exemplary or meritorious contribution� to the City or its residents; or d.4. Contributed to the acquisition, development, or conveyance of land, buildings, structures, or other amenities to the City or community.
2.1. Deceased Persons. To be considered for a naming opportunity, the individual must have been deceased for at least three (3) years. Such individuals may include:
a. Historic persons.
b. National and/or local heroes.
b.c. Those who have given outstanding service to mankind or who have worked over and above any ordinary interest level. A resident of Vacaville who has attained local, state, or national recognition for work that has meaningfully benefited the Vacaville community, parks and recreation work or work in the areas of public safety or public health,(do we want to limit the reasons we might choose to recognize someone’s work?) as appropriate to the facility, would be highly acceptable.
2. Livinga Persons. Facilities may be named after living persons only after a study has been completed relative to the individual's background and qualifications pursuant to the criteria set forth in Subsection 111III.C.1, above. A facility name honoring a living person shall be periodically reviewed and is subject to rescission if (before/after), after the naming, the honoree engages in conduct that would have disqualified the original nomination under this Policy.
1.3. 3.4. Groups and Organizations. Facilities may be named after groups or organizations pursuant to the criteria set forth in Subsection 111III.C.1, above.
IV. Donations and Sponsorships.
It is the policy of the City to provide a process offor consideration of donations. As used in this policy, “donations” refer to certain tangible objects such as benches, trees, cars, or artwork and/or the financial means for the city to acquire, maintain, restore, and/or renovate such objects as well as the maintenance, restoration, and/or renovation of City facilities. There is no expectation of an equal exchange of recognition or benefits commensurate with the value of the donation and there are no naming opportunities associated with the donation, although the City asat its sole discretion may wish Item 12.c
10 to recognize the donor or donor’s honoree at a City Council meeting and/or with a commemorative plaque at the location of the donation.
A. Acceptability of Donations. Individuals, groups, organizations, associations, companies, or businesses may choose to offer a donation of land, equipment, materials, or funding to the City, earmarked for special projects. Such projects may include, but are not limited to, the development of a park or the purchase of scoreboards, display cases, benches, and trees.
Appropriate City staff will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. Criteria for evaluation include consideration of any immediate or initial expenditure required of the City in order to accept the donation, the potential and extent of the City's obligation to maintain the property or item donated, and the community benefit to be derived from the donation. Donation of an item may also be required to include funding for its installation and maintenance as determined by the appropriate City dDepartment.
The appropriate City department director shall consider the desirability or need for the property or item to be donated. Consideration shall include an analysis of the make, model, and proposed location of the item or equipment to be donated.
Donations of materials, equipment, or funding up to a value of ten thousand dollars ($1050,000) may be approved and accepted by the director of the appropriate City department pursuant to this policy, subject to the City Manager's prior consent.
Item 12.c
11 Proposed donations having a value in excess of ten thousand dollars ($1050,000) shall be forwarded to the City Council for consideration and acceptance. If accepted, donations of land to be used for the development of parks or recreation facilities will be referred to the Parks and Recreation Community Services Commission for design considerations.
Donations involving modifications to existing City facilities that will have a significant visual, functional, or land use impact may, at the City Manager's discretion, be referred to the Director of Community Development for a report on such impacts and a recommended course of action, if any.
The City will assume ownership, control, and maintenance of any donated property or item unless the conditions of acceptance, as determined by the City, provides otherwise. The City shall not be obligated to repair or replace any donated property or item that is damaged or destroyed for any reason, such as by vandalism or theft or, in the case of live plants, if they die. Further, unless the conditions of acceptance, as determined by the City, provide otherwise, the City will decide when changes shall be made to any City facility, with no assurance that a donated item will be retained. The City reserves the right to remove and/or relocate any donated item at any time.
However, if a donated item(s) needs to be removed, the City will make every reasonable attempt to relocate the item(s), if a need for such item(s) exists at another City facility. The City will attempt to notify the donor of any changes as they occur.
B. Naming Opportunities.
City facilities may be named in honor of an individual, group, organization, association, company, or business that has been instrumental in acquiring sites either by donation of land or money (enough to purchase the entire site) or who has donated the amount of land or money needed to complete development of a site. A lesser donation may be honored by an "area" dedication (see Subsection I.C, above). A land developer's donation may similarly be honored by an "area" dedication. However, the developer's name (or the developer's business name) shall not be used in the naming of any City park or recreational facility.
In the case of a donation of materials, equipment, or funds having a value of $510,000 or less, the City department director accepting the donation shall obtain approval from the City Manager before naming an area or portion of a City facility in honor of the donor in accordance with the processes set forth in this Policy. D o n a t i o n s o v e r 5 0 K w i l l g o b e f o r e C i t y C o u n c i l f o r a p p r o v a l . The offer and acceptance of a donation does not necessarily ensure or confer upon such donor a naming opportunity.
Commemorative opportunities may from time to time be offered by the 'City, such as the placement of a plaque on a bench for which the donor sponsored the purchase. The administrative cost of providing a naming opportunity is substantial; therefore, a naming opportunity for donations or financial contributions unrelated to commemorative opportunities offered by the City will only be considered where the value of the contribution is $500 or greater.
C. Donation Procedure.
1. The donor shall complete and submit a Donation and Sponsorship Application to the City WManager's Office. Applications shall be considered on a first-come, first-served basis. (Why is this necessary?)
Item 12.c
12 2. The City Manager's Office will forward the Application to the appropriate City department.
3. The department will determine if the proposed donation is acceptable, with the approval of the City Manager, and shall notify the donor of the department's decision or recommendation, as the case may be. If a donation is approved
Item 12.c
13 3. and accepted as provided in this Policy, City staff will arrange for the installation and any ongoing maintenance of any donated item.
3.4. If applicable, the applicant will indicate its preference for a proposed name, together with the background information supporting such name.
4.5. If the proposed name is that of a group, organization, association, company, or business, the background information shall include information regarding applicant's purpose, mission, and community involvement supporting the sponsorship request. If the proposed name is that of an individual, the background information shall include information demonstrating the individual's good character, personal achievements, contributions to the community, and/or efforts towards enrichment of 'the City or its residents.
5.6. The appropriate City department director will review the applicant's request and determine if the application complies with this Policy and any other City policies, rules, or regulations.
6.7. The director may propose alternate names. Once approved by the director and the City Manager, the application will be final or, as otherwise required under this Policy, forwarded to the City Council for its review and consideration.
7.8. The City Clerk shall maintain a written record of all donations and sponsorships approved annually.
The City reserves the right to reject any offer of donation if, upon review, acceptance of the donation is determined not to be in the best interest of the City.
V. Special Events Donations or/PromotionsSponsorships
In the case of special events where donations or sponsorship of that event is provided by a corporate or organizational sponsor, such donor or sponsor may, at the discretion of the appropriate City department director, be recognized through the display of the donor or sponsor's logotypes and/or names on event material(s). Such donation or sponsorship by a donor or sponsor shall not entitle that donor or sponsor to any special privileges.
Item 12.c