Vacaville City Council
October 13, 2026

City of Vacaville Agenda for the City Council,
Successor Agency to the Redevelopment Agency, Housing Authority, Groundwater Sustainability Agency and Public Financing Authority Tuesday, October 13, 2026
Closed Session Meeting: 05:00 PM
Regular Meeting: 06:00 PM
Vacaville City Hall Council Chamber
650 Merchant Street
Entrance to the council Chamber is located
in the parking area off of Walnut Avenue
___________________________________________________________________________ City Council In-Person and Virtual Meeting
Attendees may observe and participate in this meeting in person or remotely via Zoom or telephone.

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Public Comments
Comments on agenda items can be emailed to the City Clerk up to 3:30PM prior to the meeting.

Comments received are kept as part of the record of the meeting. Comments during the meeting must be a maximum of three minutes (per Government Code 54954.3(a); VMC 2.0.4.130) and the Mayor has the discretion to change the time limit to accommodate the meeting schedule and public interest.

Email: [email protected]
Speaking During the Meeting
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1. Roll Call for Closed Session - 5:00 pm
Pursuant to California Government Code Section 54950, et seq.

Consultation Regarding Cybersecurity and Threats to Public Services and Facilities Pursuant to Government Code 54957 (a)
Roll Call for the Regular Meeting - 6:00 pm
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Michael Silva, District 3
Council/Agency/Authority Member Roy Stockton, District 1 Council/Agency/Authority Member Greg Ritchie, District 2 Council/Agency/Authority Member Sarah Chapman, District 4 Council/Agency/Authority Member Ted Fremouw, District 5 Council/Agency/Authority Member Jeanette Wylie, District 6 Moment of Silence followed by the Pledge of Allegiance
Report out of Closed Session
Approval of Agenda
Reports of the City Council
Update on Recent Attended Boards, Commissions, and Committee Meetings Reports of City Manager
Presentations
Proclamation for Cybersecurity Month
(Staff Contact: Gurinder Bains, Director of Information Technology (707) 449-5493) Consent Calendar
Items on the Consent Calendar are routine business items that require no discussion and are acted upon in one motion. However, any item on the Consent Calendar can be removed and discussed separately upon request.

Ordinance adopting the second amendment to the development agreement by and between the City of Vacaville and Taylor Morrison to extend the term of the development agreement by three years from November 22, 2026 to November 22, 2029, for the development of real property common referred to as the Villages at Vanden Meadows Unit 5 Subdivision located east of Vanden Road and west of Leisure Town Road on Assessor Parcel Numbers 0137-050-290 and 0137-050-300 (Second Reading)
(Staff Contact: Albert Enault, Acting Planning Manager (707) 449-5364) Individual Action: Conduct a second reading and adopt the subject ordinance, per Government Code section 36934.

1.a

2. 3.

4. 5.

6. 6.a

7. 8.

8.a

9. 9.a
Tuesday, October 13, 2026
Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: Community and Economic Development (2022) Budget Distribution: The budget for any expenses related to this item is included in the Community & Economic Development annual operating budget.

Strategic Plan Goal: Quality of Life
Subject to Levine Act: Yes
Resolution authorizing the City Manager, or designee, to execute a First Amendment to the Professional Services Agreement with Stantec Consulting Services, Inc. for continued environmental review of the East of Leisure Town Specific Plan Growth Area Specific Plan by increasing the original contract amount by $287,645, from $657,071 to a new not to exceed total of $944,716
(Staff Contact: Albert Enault, Acting Planning Manager (707) 449-5364) Individual Action: By simple motion, adopt the subject resolution.

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: Special Revenue Fund East of Leisure Town Growth (2923).

Budget Distribution: If approved by Council, City staff will continue to obtain regular deposits from the Developer Team, which would be loaded into the East of Leisure Town Growth Special Revenue Fund(s) to track the costs related to the project. The Applicant group will continue to be billed monthly for costs incurred and would be required to provide additional deposits as funds are gradually spent.

Strategic Plan Goal: Fiscal Health
Subject to Levine Act: Yes
Resolution Designating Authorized Agent(s) for Federal Financial Assistant Administered by the California Office of Emergency Services (Staff Contact: Ken Matsumiya, Director of Finance (707) 449-5180) Individual Action: By simple motion, adopt the subject resolution.

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: General Fund (1001)
Budget Distribution: The costs for staff time associated with this item are covered within the existing Finance Department operating budget.

Strategic Plan Goal: Fiscal Health
Subject to Levine Act: No
Resolution Adopting Standard Drawings for Micro-Trenching of Fiber Optic Telecommunications Infrastructure
(Staff Contact: Dan Sutton, Engineering Manager (707) 449-6504 and Jacob Smith, Construction Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: Public Works - Engineering Services (5308)

9.b

9.c

9.d
Tuesday, October 13, 2026
Budget Distribution: The costs associated with staff time related to this item are included in the Public Works - Engineering Services annual operating budget.

Strategic Plan Goal:

Economic Development
Public Safety and Infrastructure
Subject to Levine Act: No
Resolution Approving an Extension to the Exclusive Negotiating Rights Agreement Between the City of Vacaville and California Supportive Housing to Negotiate a Disposition and Development Agreement for the City-Owned Property Located at Quinn Road (APN: 0133-100-170) for Development of Affordable Housing (Staff Contact: Tamara Colden, Director of Housing and Community Services (707) 449-5671) Individual Action: By simple motion, adopt the subject resolution.

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: Successor Housing Funds (2062)
Budget Distribution: The costs of staff time associated with this item are covered within the existing Housing and Community Services Department operating budget.

Strategic Plan Goal: Quality of Life
Subject to Levine Act: Yes
Resolution Approving the North Bay Regional Water Treatment Plant FairfieldVacaville Water Works Joint Exercise of Powers Agreement Supplemental Memorandum of Understanding Deal Points
(Staff Contact: Justen Cole, Director of Utilities (707) 469-6404) Individual Action: By simple motion, adopt the subject resolution.

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: Water Operations (5101)
Budget Distribution: The costs of staff time associated with this item are covered within the existing Utilities Department operating budget.

Strategic Plan Goal: Public Safety and Infrastructure
Subject to Levine Act: No
Resolution to Amend the Fiscal Year 2026-27 Capital Improvement Program Budget in the amount of $1,559,613; Award the Well 15 and 21 Blending Facility Project to the Apparent Low Bidder, Conco West Inc, and Authorize the Director of Utilities to Execute Said Contract in the Amount of $1,299,677.00
(Staff Contact: Timothy Hawkins, Assistant Director of Utilities (707) 469-6412) Individual Action: By simple motion, adopt the subject resolution.

Fiscal Impact:

Amount Requested: $1,559,613
Funding Source: This project is funded by Water Capacity Charges (5110) Budget Distribution: If approved by Council, the CIP budget will be amended by $1,559,613.00 and the budget for Project #860141 - Well 15 $ 21 Improvements will be increased. The costs of staff item associated with this item are covered within the existing Utilities project budget.

9.e

9.f

9.g
Tuesday, October 13, 2026
Strategic Plan Goal: Public Safety and Infrastructure
Subject to Levine Act: No
Resolution to Award the Easterly Wastewater Treatment Plant 1W Well 3 Equipping Project to the Apparent Low Bidder, Conco-West, Inc., and Authorize the Director of Utilities to Execute the Contract in the Amount of $547,000 (Staff Contact: Timothy Hawkins, Assistant Director of Utilities (707) 469-6412) Individual Action: By simple motion, adopt the subject resolution.

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: This project is funded by Sewer - Facilities Rehab (5002).

Budget Distribution: The budget for this project is included in the FY2026-27 Capital Improvement Project budget for Project #850130-EWWTP Well 3 Equipping Construction.

Strategic Plan Goal: Public Safety and Infrastructure
Subject to Levine Act: No
Approval of Minutes – Approve the Minutes for the Regular Meeting of September 22, 2026 and the Special Meeting of October 7, 2026
(Staff Contact: Michelle Thornbrugh, City Clerk (707) 449-5100) Individual Action: By simple motion, approve the minutes.

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: Not applicable
Budget Distribution: The costs of staff time associated with this item are covered within the existing City Clerk's operating budget.

Strategic Plan Goal:

Organizational Culture
Subject to Levine Act: No
Approval of Accounts Payable and Payroll Payment of Claims for the Weeks Ending September 18, 2026; September 25, 2026; and October 2, 2026; and Wire and ACH Disbursements for the Month of September 2026
(Staff Contact: Ken Matsumiya, Director of Finance (707) 449-5180) Individual Action: By simple motion, approve the item.

Fiscal Impact:

The claims for the period total $19,759,276.68
Amount Requested: Not applicable
Funding Source: Various
Budget Distribution: The costs associated with staff time for this item are fully supported within the Finance Department's operating budget.

Strategic Plan Goal:

Fiscal Health
Subject to Levine Act: No
Resolution of the City Council of the City of Vacaville Approving Two (2) Agreements and Authorizing the City Manager, or their Designee, to Execute Totaling $3,183,200.23 Supporting Essential City Operations, Capital Projects, Regulatory

9.h

9.i

9.j

9.k
Tuesday, October 13, 2026
Compliance, and Organizational Services
(Staff Contact: GeorgeAnne Meggers-Smith, Assistant City Manager (707) 449-5651) Individual Action: By simple motion, adopt the subject resolution.

Fiscal Impact:

Amount Requested: No additional appropriations are requested. Funding for the agreements identified in Attachment 1 is included in the adopted FY 2026-27 Budget.

Funding Source: Funding for the agreements identified in Attachment 1 is included in the department budgets in the adopted FY 2026-27 Budget.

Budget Distribution: Funding for each of these contract is included in the FY 2026-27 budget, approved by City Council on June 23, 2026.

Strategic Plan Goal:

Organizational Culture
Economic Development
Quality of Life
Public Safety and Infrastructure
Fiscal Health
Subject to Levine Act: Yes
Business from the Floor
This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item.

Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.

Public Hearings
Resolution to Approve the Engineer’s Report, Confirm Diagram and Assessment and Order Levy of Assessment for Fiscal Year 2026-27 for the Annexation of the Harmony Village Property to the Trower Neighborhood Park Assessment District No. 10, Villages on Vine Street Setback Landscaping Assessment District No. 107, and Villages on Vine Street Lighting Assessment District No. 108 (Staff Contact: Chris Gioia, Public Works Engineering Manager (707) 449-5160) Recommended Action: Hold public hearing, adopt resolution, waive full reading, and introduce ordinance.

Fiscal Impact:

Amount Requested: $3,873 if the City Council directs City staff to pay the annexation fee.

Funding Source: General Fund (1001) or Public Works Development Engineering Fund (2028), as directed by the City Council.

Budget Distribution: The selected funding source and accounting treatment will be confirmed by Finance following Council direction. The Public Works Development Engineering Fund currently has sufficient fund balance, although the balance is being drawn down and may be exhausted in the near future under current trends. The proposed $3873 expenditure would not materially affect that projection.

Strategic Plan Goal:

10. 11.

11.a
Tuesday, October 13, 2026
Economic Development
Quality of Life
Subject to Levine Act: Yes
Resolution reaffirming the Farm at Alamo Creek Specific Plan and Development Project Final Environmental Impact Report in connection with the specific plan and development agreement amendments to the Farm at Alamo Creek, located east of Leisure Town Road, north of Elmira Road and south of Hawkins Road on Assessor Parcel Number 0138-010-180, and approving an amendment to the Farm at Alamo Creek Specific Plan; and Ordinance adopting the first amendment to the Development Agreement by and between the City of Vacaville and Vacaville S2 Investors, LLC., regarding the development of real property commonly referred to as the Farm at Alamo Creek, located east of Leisure Town Road, north of Elmira Road, and south of Hawkins Road on Assessor Parcel Number 0138-010-180. (Staff Contact: Albert Enault, Acting Planning Manager (707) 449-5364) Recommended Action: Hold public hearing, adopt resolution, waive full reading, and introduce ordinance.

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: Community & Economic Development (2022) Budget Distribution: The costs of staff time associated with this item are covered within the existing Community and Economic Development operating budget.

Strategic Plan Goal:

Economic Development
Quality of Life
Fiscal Health
Subject to Levine Act: Yes
Business
Consideration and Selection of Parks and Recreation Commissioner (Staff Contact: Michelle Thornbrugh, City Clerk (707) 449-5100) Recommended Action: Mayor appoint one member to the Parks and Recreation Commission, subject to Council ratification.

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: General Fund (1001)
Budget Distribution: The budget for any expenses related to this item is included in the City Manager's annual operating budget.

Strategic Plan Goal:

Organizational Culture
Subject to Levine Act: No
Resolution to Approve the Membership and Services Agreement Between the City of Vacaville and the Vacaville Chamber of Commerce and Receive an Informational Update on the 2025/26 Annual Report
(Staff Contact: Amanda Portier, Economic Development Manager (707) 449-5611)

11.b

12. 12.a

12.b
Tuesday, October 13, 2026
Recommended Action: By simple motion, adopt the subject resolution.

Fiscal Impact:

Amount Requested: There are no additional funds requested for this item.

Funding Source: General Fund (1001)
Budget Distribution: The funding for this item is included in the FY 2026-27 Non-departmental operating budget (1001.01.0101.350).

Strategic Plan Goal: Economic Development
Subject to Levine Act: Yes
Resolution Adopting the Updated Naming, Dedication, and Sponsorship of City Facilities and Acceptance of Donations Policy
(Staff Contact: GeorgeAnne Meggers-Smith, Assistant City Manager (707) 449-5651) Recommended Action: By simple motion, adopt the subject resolution.

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: General Fund (1001)
Budget Distribution: The budget for any expenses related to this item is included in the City Council annual operating budget.

Strategic Plan Goal: Quality of Life
Subject to Levine Act: No
Resolution Authorizing the City Manager to Execute a Purchase and Sale Agreement with Green Acres Nursery and Supply, LLC for a 13.45 Acre Property Located at 50 Nut Tree Road, and Authorizing the City Manager or Designee to Execute All Necessary Deeds and Escrow Documents to Effectuate the Sale of the Property (Staff Contact: Erin Morris, Director of Community and Economic Development (707) 449-5307) Recommended Action: By simple motion, adopt the subject resolution.

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: Community Development (2022)
Budget Distribution: The costs of staff time associated with this item are covered within the existing Community and Economic Development budget.

Strategic Plan Goal: Economic Development
Subject to Levine Act: Yes
Closed Session (continuation of Agenda Item 1 if needed) Adjournment
All public records relating to an open session item that are not exempt from disclosure pursuant to the Public Records Act and that are distributed to a majority of the City Council will be available for public inspection during normal business hours at the City Administration Counter at City Hall, 650 Merchant Street. The City may charge customary photocopying charges for requested copies of such documents.

This agenda and related materials are also available on the City's website under Agendas and Minutes To view City Council meetings, tune in to cable Channel 26, the City's YouTube channel, or on the City's website at www.cityofvacaville.gov. If you have any questions, please contact the City Clerk's office at (707) 449-5100.

12.c

12.d

13. 14.

Tuesday, October 13, 2026
I declare that the agenda for the Regular Meeting of the City Council/Successor Agency to the Redevelopment Agency/Groundwater Sustainability Agency/Public Financing Authority was posted and available for review by the time and place prescribed by law. ______________________________
Michelle A. Thornbrugh, City Clerk
Tuesday, October 13, 2026
Super El Niño Storm Preparation
City Council Meeting
October 13, 2026
Item 7.

El Niño" Storm Preparation
•Solano County held an El Niño + Winter PreSeason Briefing • City of Vacaville – Readiness Summary
• Communications – Be Prepared
• Community Awareness and Resources
October 13, 2026 Slide of 15 2
Item 7.

Official CPC Outlook: Dec-Jan-Feb
October 13, 2026 Slide of 15 3
National Weather
Service
Sacramento, CA
NorCal Precipitation:

Leaning Above
Normal
Item 7.

October 13, 2026 Slide of 15 4
National Weather
Service
Sacramento, CA
NorCal Precipitation:

Leaning Above
Normal
Official CPC Outlook: Feb-Mar-Apr Item 7.

October 13, 2026 Slide of 15 5
Item 7.

October 13, 2026 Slide of 15 6
Item 7.

City of Vacaville - Readiness Summary
Overall status: Prepared.
•Public Works Maintenance has completed 10
core preparation items.
•The six remaining items are on schedule.

October 13, 2026 Slide of 15 7
Item 7.

Readiness Summary (Completed)
October 13, 2026 Slide of 15 8
Area Details
Sandbag & Sand Supply 20,000 sandbags in PW storage; sand ordered (100 cubic yards total at Corp Yard) for 2026; continued stock availability confirmed with local vendor.

Detention Basin Mowing Alamo Creek, Lagunitas, Ulatis Creek, Iroquois, & Encinosa Detention Basins.

Hot Spot Clearing Cleared locations prone to localized flooding.

Rain & Creek Gauge Maintenance Batteries checked & gauges calibrated.

Equipment Readiness Preventative maintenance completed.

DSOD Dam Inspections Required vegetation management & preventative maintenance completed.

Annual Emergency Contact Update All PW Maintenance employees’ contact information updated & uploaded into Everbridge.

Traffic Control Measures Stock of road signs & barricades available for rapid deployment.

After-Hours On-Call Coverage A Maintenance Division employee is on call after hours year-round.

Emergency & On-Call Contracts Master Service Agreements for tree service, generator rental and repairs, large equipment rentals, hauling, etc.; annual PO for diesel and gas.

Item 7.

Readiness Summary (Remaining - On Schedule)
October 13, 2026 Slide of 15 9
Area Details Estimated Completion
Webpage Update Update webpage information to include regular PW preparation & additional resources for public.
10/20/26
Creek, Channel, Ditch, &
Basin Clearing
CDFW-approved projects & debris removal
complete.

Some minor activities may continue past 10/15/26
deadline.

Ongoing / As Needed
Storm Patrol Map Annual review & update of area assignments. 10/29/26 Annual MDOC Refresher Staff refresher pending; management complete. 10/30/26 Storm Drainage System
Flushing
3 of 9 locations remaining (Vanden, Midway, &
Leisure Town culverts).
11/20/26
Sandbag Station
Deployment
Sand and sandbag station will be deployed for
public use 3-7 days prior to rain event.

Prior to rain event
Item 7.

Communications – Be Prepared
Theme: Be Prepared.
• Coordinated public information campaign to help residents and businesses prepare for potential significant rainfall, flooding, and other storm-related impacts.
• Campaign will include
• bilingual social media content
• homepage and preparedness webpage updates
• coordinated departmental messaging, and public safety reminders, in advance of winter weather.
• Webpage: https://CityofVacaville.gov/Prepare
• “Know Your Zone”,
• Sign up for Alert Solano,
• Prepare emergency supplies, and
• Understand where to find sandbag information
October 13, 2026 Slide of 15 10
Item 7.

October 6, 2026 Agenda Item 7.a Villages at Vanden Development Agreement Amendment - Slide of 15 11 Prepare - https://CityofVacaville.gov/Prepare
Item 7.

October 13, 2026 Slide of 15 12
Item 7.

October 13, 2026 Slide of 15 13
Item 7.

Weather and Water Resources
• Solano County Briefing Page:

Updated weather forecast graphics with deterministic and probabilistic data. • Temperature
• Precipitation
• Wind
• HeatRisk
https://www.weather.gov/sto/solanocoBriefingPage
• California-Nevada River Forecast Center
https://www.cnrfc.noaa.gov/
• El Niño Info One-Pager
https://www.weather.gov/media/sto/pdf/ElNinoinCalifornia.pdf October 13, 2026 Slide of 15 14
Item 7.

Questions or Comments
October 13, 2026 Slide of 15 15
Item 7.

CITY OF VACAVILLE

CITY COUNCIL

STAFF REPORT
(SECOND READING)
Meeting Date: October 13, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Erin Morris, Community & Economic Development Director (Staff Contact: Albert Enault, Acting Planning Manager (707) 449-5364) Subject: Ordinance of the City Council of the City of Vacaville adopting the second amendment to the development agreement by and between the City of Vacaville and Taylor Morrison to extend the term of the development agreement by three years from
November 22, 2026 to November 22, 2029, for the development of real property common referred to as the Villages at Vanden Meadows Unit 5 Subdivision located east of Vanden Road and west of Leisure Town Road on Assessor Parcel Numbers 0137- 050-290 and 0137-050-300. (Second Reading)
Actions for Consideration:

The City Council will consider a second reading of the ordinance to adopt a second amendment to the Villages at Vanden Development Agreement.

Recommendations:

Conduct a second reading and adopt the subject ordinance, per Government Code section 36934.

Background:

Originally executed in 2013, the Villages at Vanden Development Agreement (DA) vested rights to development 463 single-family residential homes throughout three villages (Villages G, H and I) in the Villages at Vanden Subdivision located east of Vanden Road and west of Leisure Town Road. The City Council originally approved the DA on October 22, 2013, for a 10-year term ending November 22, 2023. On October 10, 2023, the City Council approved a three-year extension through November 22, 2026. Taylor Morrison of California (Applicant) is requesting a second amendment to the Villages at Vanden Development Agreement (DA) to extend the agreement’s term by three years for the Villages at Vanden Unit 5 (Village G) Subdivision (Attachment 1). Unit 5 is currently under construction, and the Applicant is requesting an additional three-year extension through November 22, 2029, to allow sufficient time to complete the remaining singlefamily homes and associated improvements. Unit 5 consists of 97 single-family cluster and courtyard homes, along with frontage improvements on Vanden Road. The Villages at Vanden Item 9.a
Subdivision is part of the larger Vanden Meadows Specific Plan and Development Project, which includes 780 detached single-family residential units, 463 of which are within the Villages at Vanden development. On October 7, 2026, the Vacaville City Council introduced an ordinance to extend the DA by an additional three years with a new expiration date of November 22, 2029. At the same meeting, the City Council reaffirmed the previously certified the Vanden Meadows Specific Plan and Development Project Final Environmental Impact Report (FEIR) (SCH No. 2011022008).

Discussion:

Pursuant to Section 36934 of the California Government Code, ordinances shall not be passed within 5 days of their introduction, therefore a second reading is required. Second readings may be placed on the consent calendar at the discretion of the City Manager in accordance with Section 2.04.100 (Administration and Personnel – Consent Calendar) of the Code. Any councilmember may, by simple request, have a consent calendar item brought before the council for a separate vote. Ordinances passed at a second reading shall take effect 30 days after their final passage. Staff is recommending approval of the second reading for the proposed ordinance.

Environmental Impact:

The City Council certified the Vanden Meadows Specific Plan and Development Project Final Environmental Impact Report (FEIR) (SCH #2011022008) on September 24, 2013. The FEIR addressed the impacts of the project approvals, including the Development Agreement. The project has completed all mitigation measures as required by the FEIR. The proposed amendment does not change the environmental effects identified in the FEIR. Pursuant to Section 15162(a) of the California Environmental Quality Act (CEQA), this project is within the scope of the previously certified FEIR, which adequately described the impacts of this project and meets the requirements of CEQA. No additional environmental impacts have been identified as part of the proposed project, and no additional environmental review is required.

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: Community & Economic Development Department (2022) Budget Distribution: The budget for any expenses related to this item is included in the Community & Economic Development annual operating budget.

Alternatives:

The Council could choose not to approve the amendment. This action is not recommended because City staff believes it would be in the best interest of the City to extend the agreement to ensure all obligations remain in effect throughout the duration of the project.

Strategic Plan Goal:

Quality of Life
Item 9.a
Subject to Levine Act:

Yes
Attachments:

Ordinance – Action Item
Exhibit A – Findings of Fact
Exhibit B – Second Amendment to Development Agreement

1. Location Map

2. Levine Act Disclosure Form
Item 9.a
City of Vacaville
ORDINANCE NO. _______
Ordinance adopting the second amendment to the development agreement by and between the City of Vacaville and Taylor Morrison of California to extend the term of the development agreement by three years from November 22, 2026 to November 22, 2029, for the development of real property common referred to as the Villages at Vanden Meadows Unit 5 Subdivision located east of Vanden Road and west of Leisure Town Road on Assessor Parcel Numbers 0137-050-290 and 0137-050-300.

Whereas, on September 24, 2013, the City Council of the City of Vacaville certified a Final Environmental Impact Report (FEIR) (SCH#2011022043) and adopted a Statement of Overriding Considerations for the Vanden Meadows Specific Plan and Development Project, and approved the Vanden Meadows Specific Plan consisting of 939 units with a 6.15-acre neighborhood park and 28.41-acre school site on 206 acres of land located east of Nut Tree Road and west of Leisure Town Road; and
Whereas, on September 24, 2013, the City Council of the City of Vacaville approved a Tentative Map and Planned Development for the Villages at Vanden Development Project, a subsidiary development area of the Vanden Meadows Specific Plan, which consists of 463 units on 97.86 acres located east of Vanden Road and west of Leisure Town Road; Whereas, on October 22, 2013, the City Council of the City of Vacaville adopted a Development Agreement between the City of Vacaville and Nor Cal Co. for the Villages at Vanden Development Project with a term ending on November 22, 2023; and Whereas, on October 10, 2023, the City Council of the City of Vacaville adopted the first amendment to the Development Agreement between the City of Vacaville and Nor Cal Co. for the Villages at Vanden Development Project, which extended the term of the agreement from November 22, 2023 to November 22, 2026; and
Whereas, on April 12, 2024, Nor Cal Co., L.P. conveyed the project property to Taylor Morrison of California, which, as successor in interest, assumed the applicable obligations and succeeded to the vested rights and remaining term of the Development Agreement, as amended by the First Amendment; and
Whereas, on September 17, 2026, Taylor Morrison of California (“Applicant”) submitted an application in accordance with the Permit Streamlining Act (Government Code Section 65941.1) to amend the Villages at Vanden Development Agreement for the purpose of extending the term by an additional three (3) years until November 22, 2029, for the following project:

Villages at Vanden Development Agreement
East of Vanden Road and west of Leisure Town Road
Assessor Parcel Numbers: 0137-050-290 and 0137-050-300
Item 9.a
Whereas, pursuant to Section 15162 of the State CEQA Guidelines, the City evaluated the proposed amendment in light of the previously certified Vanden Meadows Specific Plan and Development Project FEIR and determined, based on substantial evidence in the record, that the proposed changes would not result in new significant environmental effects or a substantial increase in the severity of previously identified significant effects, that no substantial changes in circumstances have occurred, and that no new information of substantial importance has become available that would require preparation of a subsequent or supplemental environmental impact report; and
Whereas, the City of Vacaville Planning Commission held a duly noticed public hearing on October 6, 2026, to consider the development agreement amendment, where they received testimony from City staff, the Developer, and all interested persons regarding the proposed Project; and
Whereas, the Planning Commission voted 6-0 to recommend the City Council of the City of Vacaville reaffirm the previously certified FEIR and approve the second amendment, based on the findings of fact, as shown in Exhibit A and depicted by Exhibit B; and Whereas, the City Council held a duly noticed public hearing on October 7, 2026 to consider the previously certified FEIR and second amendment, where they received testimony from City staff and all interested persons regarding the proposed project, and also considered testimony and evidence submitted at the Planning Commission hearing; and Now, therefore, the City Council of the City of Vacaville does ordain as follows:

Section One. The City Council approves the Second Amendment to the Development Agreement (“Second Amendment”) as shown in Exhibit B, which is attached and hereby incorporated herein.

Section Two. The City Council has reviewed the requested amendment for the Villages at Vanden Development Agreement, as shown in Exhibit B hereto, and adopts findings of fact pursuant to Vacaville Municipal Code (VMC) Section 14.17.050.020 (Amendment of Development Agreement), hereby attached as Exhibit A.

Section Three. The City Council finds that the Second Amendment, attached hereto as Exhibit B, is necessary to ensure that said lands ultimately are used for the purposes that are most appropriate and most beneficial from the standpoint of the City as a whole.

Section Four. If any section, subsection, phrase, or clause of this ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each section, subsection, phrase, or clause thereof, irrespective of the fact that any one or more sections, subsections, phrases, or clauses be declared unconstitutional.

Section Five. This ordinance shall take effect thirty (30) days after passage thereof.

Section Six. This ordinance shall be published in accordance with the provisions of Item 9.a
Government Code Section 36933.

I hereby certify that this ordinance was introduced at a special meeting of the City Council of the City of Vacaville, held on October 7, 2026, and adopted and passed at a regular meeting of the City Council of the City of Vacaville held on October 13, 2026 by the following vote:

Ayes:

Noes:

Absent:

Attest:
_____________________________
Michelle A. Thornbrugh, City Clerk
Date: _________________________
Approved:
_____________________________
John Carli, Mayor
List of Exhibits
Exhibit A – Findings of Fact
Exhibit B – Second Amendment to the Development Agreement Item 9.a
Exhibit A to Ordinance No. _______
Villages at Vanden Development Agreement Amendment
Findings of Fact
East of Vanden Road and west of Leisure Town Road
(Assessor Parcel Numbers 0137-050-290 and 0137-050-300) Reaffirmation of Previous Environmental Assessment
and Development Agreement Amendment
File No. 26-102
Code sections referenced below are from the Vacaville Municipal Code (VMC) or California Environmental Quality Act (CEQA) Guidelines, unless otherwise specified.

SUMMARY OF EVIDENCE
The decision-maker bases its decision on the following information: (1) the project application, including attachments and related studies; (2) the staff reports, City files, records and other documents prepared for and/or submitted to the City relating to the environmental review and the project itself; (3) the evidence, facts, findings and other determinations set forth in this resolution; (4) the Vacaville General Plan, the Vacaville Land Use and Development Code and other applicable plans, codes and resolutions of the City of Vacaville; (5) all documentary and oral evidence received at public workshops, meetings, and hearings or submitted to the City during the comment period relating to the project or the environmental review; (6) the minutes and recordings of the Planning Commission and City Council hearings; and (7) all other matters of common knowledge to the to the City, including, but not limited to, City, state, and federal laws, policies, rules, regulations, reports, records and projections related to development within the City and its surrounding areas.

DEVELOPMENT AGREEMENT AMENDMENT FINDINGS
VMC Section 14.17.050.020 (Amendment to Development Agreement) The decision-maker has found that the second amendment to the Villages at Vanden Development Agreement meets the following findings:

A. When adopting an amendment to a development agreement, the City Council shall make findings, including, but not limited to, the following:

1. The Second Amendment is consistent with the provisions of Division 14.17 of the Vacaville Land Use and Development Code;
Finding: The requested amendment meets this finding, because: (1) Division 14.17 of the Land Use and Development Code allows for the amendment of the term of a development agreement through the same process as the original agreement; (2) the applicant has submitted an application in accordance with Division 14.17 of the Code; and (3) the requested amendment will follow the same procedures for public review and hearings as the original application.

2. The Second Amendment is consistent with the original intent of the Development Agreement; and
Item 9.a
2 Finding: The requested amendment meets this finding, because: (1) the Development Agreement remains in full force and effect; and (2) the requested extension of the term will ensure subject properties are developed in accordance with the Project Approvals.

3. The Second Amendment would not be detrimental to the public health, safety, or welfare of the community.

Finding: The requested amendment meets this finding, because: (1) the amendment does not change or alter any obligations by either party; (2) the original project and development agreement was found to not be detrimental to the public health, safety, or welfare of the community, and the amendment will be consistent with the original project; (3) the project provides a diversity of single-family lot sizes; and (4) the project fulfills pressing land use needs in the City, namely the provision of additional housing and additionally the provision of appropriate environments for moderate- and abovemoderate-income housing and including housing designed to attract business executives and professionals.

Development Agreement Amendment Conclusion
Based on the findings of fact above, the project meets the criteria for adopting the requested development agreement amendment.

Item 9.a
068909\11920518v8
Exhibit B to Ordinance No. _______
Villages at Vanden Development Agreement Amendment
Draft Second Amendment
East of Vanden Road and west of Leisure Town Road
(Assessor Parcel Numbers 0137-050-290 and 0137-050-300) Reaffirmation of Previous Environmental Assessment
and Development Agreement Amendment
File No. 26-102

RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:

City of Vacaville
650 Merchant Street
Vacaville, CA 95688
Attention: City Clerk
Record for the Benefit of
the City of Vacaville and Recording
Fees Exempt Pursuant to Government
Code § 27383
APNs: 0137-050-290 & 0137-050-300 Space Reserved for Recorder's Use Only

SECOND AMENDMENT TO DEVELOPMENT AGREEMENT

BY AND BETWEEN THE CITY OF VACAVILLE

AND TAYLOR MORRISON

REGARDING THE DEVELOPMENT OF REAL PROPERTY COMMONLY

REFERRED TO AS THE VILLAGES AT VANDEN MEADOWS

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068909\11920518v8
This SECOND AMENDMENT (“Second Amendment”) to the DEVELOPMENT

AGREEMENT BY AND BETWEEN THE CITY OF VACAVILLE AND TAYLOR

MORRISON REGARDING THE DEVELOPMENT OF REAL PROPERTY COMMONLY REFERRED TO AS THE VILLAGES AT VANDEN MEADOWS (the “Development Agreement”) is entered into this ___ day of _______, 2026, by and among TAYLOR MORRISON OF CALIFORNIA, a California Limited Liability Company (“Developer”), and the CITY OF VACAVILLE, a California municipal corporation (“City”). Developer and City may be referred to herein each as a “Party” and collectively as the “Parties”.

This Second Amendment is entered into on the basis of the following facts, understanding and intentions of the Parties:

RECITALS:

A. City and Nor Cal Co., a California Limited Partnership and former developer of the Project Site, entered into the Development Agreement, dated as of October 22, 2013 and recorded May 14, 2014 in the Official Records of Solano County as Document No. 201400035643.

B. On October 10, 2023, the Vacaville City Council adopted the First Amendment (“First Amendment”) to the Development Agreement, which extended to term of the agreement to thirteen (13) years from the effective date from November 22, 2023 to November 22, 2026.

C. On April 12, 2024, Nor, Cal Co. sold the Project Site to the Developer, who inherited, all of the terms, provisions, covenants, conditions, rights, powers, duties, and obligations contained in the original Development Agreement in accordance with Section 13.E of the Development Agreement. Exhibit A describes the portion of the Project Site, as defined in the Development Agreement, that Developer is the fee owner of (“Lot 5”).

D. Section 13.C of the Development Agreement provides that an owner of less than all of the Project Site may only amend the Development Agreement in a manner that affects the portion owned in fee simple by that owner and may not amend the Development Agreement in a manner that is binding upon, increases the burdens upon, or reduces the rights of, the owners of other portions of the Project Site.

E. The Development Agreement and First Amendment are in full force and effect and a binding obligation of the parties. The Development Agreement and First Amendment have not been amended or modified either orally or in writing prior to this Second Amendment.

Neither City nor Developer is in default in the performance of its obligations under the Development Agreement.

F. Due to market conditions, the Developer requires additional time to implement the portion of the Project, as defined in the Development Agreement, located within Lot 5.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein and other valuable consideration, the Parties hereto agree to the following:

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068909\11920518v8

1. Defined Terms. All capitalized terms used herein shall have the meanings given in the Development Agreement, except as expressly otherwise defined in this First Amendment.

2. Specific Amendments.

The following amendments shall only be applicable to Lot 5 and this Second Amendment shall not impact the rights and obligations under the Development Agreement and First Amendment related to the remainder of the Project Site.

2.1 Section 1.B. (starting at page 5 of the Development Agreement) is hereby deleted in its entirety and replaced with the following:
“Term
This Agreement shall commence upon the Effective Date and shall remain in effect for a term of sixteen (16) years after the Effective Date (“Term”), unless said Term is terminated, modified, or extended as expressly set forth in this Agreement, or by the mutual written agreement of the parties. The Term of this Agreement and any subdivision map or any of the other Project Approvals shall not include any period of time (up to a maximum of two (2) years) during which: (i) a city-imposed development moratorium including, but not limited to, a city-imposed water or sewer moratorium, is in effect; (ii) the actions of public agencies that regulate land use, development or the provision of services to the project site prevent, prohibit or delay either the construction, funding or development of the Project so long as Developer makes commercially reasonable efforts during such prohibition or delay to implement the Project; or (iii) there is any mediation, arbitration; litigation or other administrative or judicial proceeding pending involving the Vested Elements, or Project Approvals; if any of these events occur, the Term of this Agreement shall be extended by the length of time of such event up to a maximum of two (2) years. Developer or City shall notify the other party within sixty (60) days after the date Developer or City, as applicable, has actual knowledge of the start of such (i) moratorium, (ii) delay or (iii) judicial proceeding.”

3. Ratification. Except as expressly modified by this Second Amendment, the Development Agreement and First Amendment remain in full force and effect.

4. Effective Date and Recordation. The “Amendment Effective Date” of this Second Amendment shall be the date the Parties execute this Second Amendment, which shall then be recorded in the Official Records of Solano County within ten (10) days of the Amendment Effective Date.

IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment as of the date first written above.

Item 9.a
068909\11920518v8
“CITY”

CITY OF VACAVILLE,
a Municipal Corporation

Savita Chaudhary, City Manager
Approved as to form:

Andria Borba, City Attorney
“DEVELOPER”
Taylor Morrison of California
a California Limited Liability Company
By:_____________________________
Name:

Title:

Item 9.a
068909\11920518v8

EXHIBIT A
Lot 5
The land referred to is situated in County of Solano, City of Vacaville, State of California, and is described as follows:

Lot 5 as shown on the Final Map Villages at Vanden Meadows, recorded April 16, 2021, in Book 95 of Maps, page 77, Official Records of Solano County.

APNs: 0137-050-290 & 0137-050-300

Item 9.a
068909\11920518v8
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ___________________
On this ___ day of ______________, 2026 before me, ,
Notary Public, personally appeared , who
proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: (Seal)
Item 9.a
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MAGNOLIA
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LEISURE TOWN ROAD

FOXBORO PARKWAY
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COGBURN WAY

VILLAGE
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600 FT BUFFER
UNIT 5 (VILLAGE G)

CITY LIMITS
Public Noticing Map
Item 9.a
Item 9.a
Item 9.a

CITY OF VACAVILLE
City Council
Staff Report
Meeting Date: October 13, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Erin Morris, Community & Economic Development Director (Staff Contact: Albert Enault, Acting Planning Manager (707) 449-5364) Subject: Resolution of the City Council of the City of Vacaville authorizing the City Manager, or designee, to execute a First Amendment to the Professional Services Agreement with Stantec Consulting Services, Inc. for continued environmental review of the East of Leisure Town Specific Plan Growth Area Specific Plan by increasing the original contract amount by $287,645, from $657,071 to a new not to exceed total of $944,716.

Actions for Consideration:

The City Council will consider authorizing the City Manager, or designee, to execute a first amendment to the professional services agreement with Stantec Consulting Services Inc. for continued environmental review of the East of Leisure Town Growth Area Specific Plan, to increase the original contract amount by $287,645, from $657,071 to a new not to exceed total of $944,716; update the agreement term as necessary to cover the anticipated completion schedule; and approve the related budget augmentation supported by funding from the developer team.

Recommendations:

By simple motion, adopt the subject resolution.

Background:

The East of Leisure Town Growth Area (ELTGA) contains approximately 1,317 acres, including lands within the City and unincorporated Solano County. Between April and October 2023, the City received General Plan Amendment initiation requests for the Rayson-Chen, DonaldsonRamos, and A&P Children’s Investments properties. On April 9, 2024, the City Council adopted Resolution No. 2024-029 initiating a General Plan Amendment and preparation of a Specific Plan for portions of the ELTGA, adopting guiding principles, authorizing consultant solicitations, and directing coordination with Solano County.

The City issued a request for proposals on May 1, 2024 for Specific Plan and environmentalreview services. After evaluating four environmental proposals and interviewing the highestranked firms, the selection committee determined that Stantec possessed the experience, Item 9.b
qualifications, and team needed to prepare the Environmental Impact Report (EIR). Stantec submitted its final scope on June 10, 2024.

On August 13, 2024, the City Council authorized a professional services agreement with Stantec in an amount not to exceed $657,071. The agreement was executed on August 20, 2024 and currently runs through December 31, 2027. It provides for a joint programmatic and project-level EIR, technical studies, agency coordination, preparation and circulation of the Draft EIR, responses to comments, a Mitigation Monitoring and Reporting Program, findings and a statement of overriding considerations if required, and project management. Stantec’s team includes specialty support for biological resources, transportation, and water-supply analysis.

In connection with the consultant agreement, the City entered into a separate Funding Agreement with the participating property owners, referred to collectively as the Developer Team. The Funding Agreement requires the Developer Team to fund project-processing and consultant costs through deposits held and tracked in the East of Leisure Town Growth Special Revenue Fund.

The City pays Stantec under the City-controlled professional services agreement and bills the Developer Team as costs are incurred, with additional deposits required as funds are spent. This structure preserves the City’s control over the environmental review while placing project-specific costs on the applicants rather than the General Fund.

The environmental review has advanced since contract execution. The Notice of Preparation was issued in November 2025, and the Planning Commission conducted the required scoping process in December 2025. Stantec has continued technical studies, regulatory coordination, preparation of the project description and EIR materials, schedule management, and coordination with the City, Developer Team, and other consultants.

Discussion:

Stantec submitted an initial contract augmentation request for $189,731 on March 13, 2026. The request reflected work needed to complete tasks affected by changes in project assumptions and timing, including revisions following refinement of the project boundary and land-use program, additional technical and coordination work, out-of-scope analyses requested during project development, and escalation from the 2024 billing assumptions to the rates applicable when the remaining work would be performed.

On March 25, 2026, Stantec reviewed the working Administrative Draft EIR with the City and Developer Team and described completed work and the tasks remaining to finalize the document.

The Developer Team asked that authorization of the augmentation be deferred and that Stantec continue using the remaining contract budget. The City acknowledged that approach on March 30, 2026, and Stantec continued reviewing successive Specific Plan iterations and development assumptions and advancing CEQA work where feasible.

As the project assumptions and schedule continued to evolve, so did the original contract augmentation that was prepared by Stantec in March 2026. On September 15, 2026, Stantec submitted an updated request that adds $70,000 for approximately 280 hours of project management, planning, and environmental coordination performed during the preceding seven Item 9.b
months. That work was temporarily charged to later EIR tasks at the direction of the City and Developer Team. In addition, the updated request includes $27,914 to perform subsurface archeological testing as part of ongoing consultation between the City of Vacaville and Yoch Dehe Wintun Nation that will help determine the presence of unknown tribal cultural resources. The amendment restores capacity to those later tasks while funding the work already required to keep the planning and environmental processes aligned.

Agreement Component Amount
Original Stantec agreement $657,071
March 2026 requested augmentation $189,731
September 2026 additional augmentation $70,000
Subcontract for Archeological Excavation $27,914
Total requested amendment $287,645
Revised not-to-exceed amount $944,716
The revised budget will allow Stantec to finalize the project description, complete the remaining technical studies, prepare and revise the Administrative Draft EIR, circulate the Draft EIR for public review, prepare responses to comments and the Final EIR, complete required noticing and CEQA findings documents, coordinate with agencies, and continue project management through completion. Stantec’s current schedule anticipates rolling Administrative Draft EIR sections through February 2027, a Screencheck Draft EIR in spring 2027, and public circulation beginning in approximately May 2027. The overall environmental-review process may extend through approximately April 2028. Because the existing agreement expires December 31, 2027, the amendment should also adjust the term as necessary to cover this anticipated schedule and closeout.

Stantec separately identified a $22,368 project-management contingency for a possible additional year of support. That contingency is presented for planning purposes and is not included in the requested $287,645 amendment or the revised $944,716 not-to-exceed amount. If additional support becomes necessary, staff would return for authorization or use other contracting authority only as permitted by City policy.

Without the amendment, Stantec would lack task-level funding to complete the contracted environmental review, and work on the EIR could be delayed or suspended. Approval will maintain Item 9.b
continuity with the consultant team that prepared the existing analyses, avoid duplication and transition costs, and support completion of the City’s independent CEQA review.

Staff Analysis
The requested amendment is necessary to align the Stantec agreement with the work performed, the refined project assumptions, current rates, and the remaining efforts required to complete the EIR. Increasing the agreement by $287,645, for a revised total not to exceed $944,716, and updating the term as necessary will allow Stantec to continue their work, without interruption, through completion of the environmental review process. Because the participating property owners are responsible for funding these project-specific costs under the Funding Agreement, the amendment will not affect the City’s General Fund.

Environmental Impact:

This proposed resolution has been reviewed with respect to the applicability of the California Environmental Quality Act ("CEQA") and the State CEQA Guidelines (California Code of Regulations, Title 14, Sections 15000 et seq.). The resolution is not a project under CEQA Guidelines Section 15378 because it involves administrative activities that will not result in direct or indirect physical changes in the environment.

Fiscal Impact:

The amendment increases the Stantec agreement by $287,645, from $657,071 to a total amount not to exceed $944,716. The full cost is to be funded by the Developer Team pursuant to the existing Funding Agreement and deposited into the East of Leisure Town Growth Special Revenue Fund. No General Fund contribution is anticipated.

Amount Requested: There are no funds requested for this item.

Funding Source: Special Revenue Fund East of Leisure Town Growth (2923).

Budget Distribution: If approved by Council, City staff will continue to obtain regular deposits from the Developer Team, which would be loaded into the East of Leisure Town Growth Special Revenue Fund(s) to track the costs related to the project. The Applicant group will continue to be billed monthly for costs incurred and would be required to provide additional deposits as funds are gradually spent.

Alternatives:

The City Council could decline the amendment or direct staff to negotiate a reduced scope. This alternative is not recommended because the EIR and related technical work remain necessary, the existing task budgets are insufficient for completion, and changing consultants or pausing work would likely cause delay, duplication, and additional cost.

Item 9.b
Strategic Plan Goal/Initiative:

Fiscal Health
Levine Act:

Yes
Attachments:

Resolution – Action Item
Attachment 1: First Amendment to Agreement with Stantec Consultant Services, Inc.

Attachment 2: Updated Project Status Memorandum and Augment by Stantec Attachment 3: Original Agreement with Stantec executed August 20, 2024 Item 9.b

CITY OF VACAVILLE
RESOLUTION NO. 2026-
Resolution of the City Council of the City of Vacaville to authorizing the City Manager, or designee, to execute a First Amendment to the Professional Services Agreement with Stantec Consulting Services, Inc. for continued environmental review of the East of Leisure Town Specific Plan Growth Area Specific Plan by increasing the original contract amount by $287,645, from $657,071 to not exceed $944,716
Whereas, on March 25, 2008, the City Council of the City of Vacaville adopted Resolution No. 2008-31 establishing the City of Vacaville Urban Growth Boundary (UGB) Initiative which prohibited new Vacaville General Plan designations outside of the growth boundary until March 1, 2028, and identified Area B as a potential growth area for future planning and development, which is referred to as East of Leisure Town Road Growth Area (ELTGA); and Whereas, the ELTGA is comprised of 1,317 acres, of which 669 acres are currently in the City of Vacaville and 648 acres are within the unincorporated County and UBG and outside the City’s Sphere of Influence; and
Whereas, on August 8, 2015, the City Council adopted a comprehensive update to the Vacaville General Plan, which identified the ELTGA as a future growth area, and sets forth a variety of policies to guide a development review process for the area, including Policy LUP19.5, which specifically requires a Specific Plan(s) to be prepared for the area; and Whereas, on August 23, 2022, the City Council received a presentation from staff overviewing existing General Plan goals and policies applicable to growth areas and related land use planning opportunities to support the City’s economic development initiatives; and Whereas, between April 2023 and October 2023, the City received three separate General Plan Amendment initiation requests, for three separate private properties within the ELTGA, referred to as the Rayson’s-Chen Property (File No. 23-059), Donaldson-Ramos Property (File No. 23-062) and A&P Children’s Investments (File No. 23-136); and Whereas, on April 9, 2024, the City Council held a duly noticed public meeting to consider the General Plan Amendment initiation requests, where they received testimony from City staff and all interested persons regarding the initiation requests, and voted 7-0 to adopt Resolution No. 2024-029 initiating an amendment to the General Plan for the preparation of a Specific Plan for various properties within the ELTGA and adopting Guiding Principles for Development in the ELTGA; and
Whereas, on May 1, 2024, the Community & Economic Development Department issued a Request for Proposals (RFP) to solicit proposals for qualified professional services to assist with the planning and development process, preparation of a Specific Plan, and preparation of an environmental analysis for the ELTGA; and Whereas, on June 10, 2024, the City received a final Scope of Work (SOW) from Stantec for the preparation of an environmental analysis for the ELTGA Specific Plan, and the Item 9.b
Director of Community Development has reviewed the SOW and concluded that Stantec Consulting Services, Inc. has the qualified experience, staff, and subconsultants necessary to prepare an Environmental Impact Report for the ELTGA Specific Plan; and Whereas, on August 13, 2024, the City Council authorized an agreement with Stantec for EIR preparation and related technical, coordination, and project-management services in an amount not to exceed $657,071, and the parties executed the agreement on August 20, 2024, with a term through December 31, 2027; and
Whereas, the City entered into a separate Funding Agreement with the participating property owners, collectively referred to as the Developer Team, requiring the Developer Team to fund project-processing and consultant costs so that those costs are not borne by the City’s General Fund; and
Whereas, Stantec has advanced the environmental review by supporting preparation and refinement of the project description, conducting technical studies and regulatory coordination, preparing EIR materials, and coordinating with the City, Developer Team, and other consultants; and
Whereas, on March 13, 2026, Stantec requested a contract augmentation of $189,731 to complete work affected by changes in project assumptions and timing, revisions to the project boundary and land-use program, additional requested analyses and coordination, and escalation from the rates assumed in 2024; and
Whereas, at the request of the Developer Team, authorization of the March 2026 augmentation was deferred while Stantec continued supporting the Project using the remaining agreement budget; and
Whereas, on September 15, 2026, Stantec submitted an updated augmentation request totaling $287,645, consisting of the prior $189,731 request, an additional $70,000 for project management, planning, and environmental coordination performed while project assumptions continued to evolve, and $27,914 to perform subsurface archeological testing as part of ongoing consultation between the City of Vacaville and Yoch Dehe Wintun Nation that will help determine the presence of unknown tribal cultural resources; and Whereas, the requested augmentation will restore sufficient task-level funding for Stantec to finalize the project description, complete technical studies, prepare and revise the Administrative Draft EIR, circulate the Draft EIR, prepare responses to comments and the Final EIR, complete required noticing and findings documents, coordinate with agencies, and provide project management through completion; and
Whereas, the environmental-review process may extend through approximately April 2028, and extension of the agreement term through December 31, 2028 will provide adequate time for completion and contract closeout; and
Item 9.b
Whereas, the requested increase of $287,645 will result in a revised agreement amount not to exceed $944,716 and will be funded by the Developer Team pursuant to the Funding Agreement through the East of Leisure Town Growth Special Revenue Fund; and Whereas, approval of this Resolution and the First Amendment is not a project within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378 because it constitutes an administrative and fiscal activity that will not result in a direct or reasonably foreseeable indirect physical change in the environment.

Now, therefore, be it resolved by the City Council of the City of Vacaville as follows:

Section 1. The City Council approves a First Amendment to the Agreement for Consultant Services between the City of Vacaville and Stantec Consulting Services, Inc. for environmental review of the East of Leisure Town Growth Area Specific Plan, increasing the compensation by $287,645, from $657,071 to a total amount not to exceed $944,716, and extending the agreement term through December 31, 2028.

Section 2. The City Manager, or designee, is authorized to execute the First Amendment, subject to approval as to form by the City Attorney, and to make minor or technical revisions that do not materially increase the City’s obligations or the approved not-to-exceed amount.

Section 3. The Finance Director, or designee, is authorized to make the budget adjustments necessary to appropriate $287,645 in applicant-funded revenue and expenditures within the East of Leisure Town Growth Special Revenue Fund for performance of the amended agreement. No General Fund appropriation is authorized or required by this Resolution.

Section 4. This Resolution shall take effect immediately upon its adoption.

I hereby certify that the foregoing resolution was introduced and passed at a regular meeting of the City Council of the City of Vacaville, held on the 13th day of October 2026, by the following vote:

Ayes:

Noes:

Absent:

Attest:
_____________________________________
Michelle A. Thornbrugh, City Clerk
Item 9.b

FIRST AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF VACAVILLE AND STANTEC CONSULTING SERVICES INC. FOR PREPARATION OF SPECIFIC PLAN ENVIRONMENTAL

IMPACT REPORT FOR EAST OF LEISURE TOWN GROWTH AREA
THIS FIRST AMENDMENT (“FIRST AMENDMENT”) is made and entered into on the date last written below, by and between the CITY OF VACAVILLE, a municipal corporation (hereinafter "CITY"), and STANTEC CONSULTING SERVICES INC., a New York corporation, (hereinafter “CONSULTANT” or STANTEC CONSULTING SERVICES INC.), with reference to the following facts:

A. CITY and CONSULTANT previously entered into an agreement for Consultant Services, dated August 20, 2024, (hereinafter “AGREEMENT”) under which CONSULTANT agreed to provide certain services to CITY relating to the preparation of a specific plan environmental impact report for the East of Leisure Town Growth Area.

B. In light of requests for revision that will require additional time and services to complete, the parties now desire to enter into this FIRST AMENDMENT to increase the amount of compensation the CITY may pay to CONSULTANT for services rendered pursuant to the AGREEMENT.

C. The parties further desire to enter into this FIRST AMENDMENT to extend the term of AGREEMENT from December 31, 2027, to June 30, 2028, and to make a clarifying change regarding the name and place of incorporation of the CONSULTANT.

D. This FIRST AMENDMENT serves as the written amendment to the AGREEMENT as required by Section 27 of the AGREEMENT.

WITH REFERENCE TO THE ABOVE-DESCRIBED FACTS, THE PARTIES HEREBY AGREE AS FOLLOWS:

SECTION 1. SCOPE OF SERVICES.

Section 1 of the AGREEMENT, entitled “Scope of Services,” is hereby amended to include the items Item 9.b
referenced in this First Amendment - Exhibit A.

SECTION 2. COMPENSATION.

To accommodate the need for additional services under the terms of the AGREEMENT, as identified by this FIRST AMENDMENT, the parties now desire to augment the not-to-exceed budget as iterated in the AGREEMENT from six hundred fifty seven thousand, seventy one dollars ($657,071.00) to a new total of nine hundred forty four thousand, seven hundred sixteen dollars ($944,716.00) as indicted in First Amendment – Exhibit B. For the avoidance of doubt, under this FIRST AMENDMENT, the compensation for both professional services and reimbursable expenses is hereby increased by the amount of two hundred eighty-seven thousand, six hundred forty-five dollars ($287,645.00).

CONSULTANT shall not be entitled to any additional compensation unless CITY, after receiving written notice from CONSULTANT, approves in writing such additional compensation.

SECTION 3. TERM OF AGREEMENT.

Section 2 of the AGREEMENT, entitled “Term of Agreement,” is hereby amended to extend the AGREEMENT’s term from December 31, 2027 to June 30, 2028.

SECTION 4. MODIFICATION TO NAME AND STATUS OF CONSULTANT.

In all places where CONSULTANT is referred to as “Stantec Consulting Services, Inc., a California corporation, in the AGREEMENT, such reference is deemed modified to instead read “Stantec Consulting Services Inc., a New York corporation.”
SECTION 5. OTHER PROVISIONS TO REMAIN IN EFFECT.

All other provisions of the AGREEMENT not expressly modified by the FIRST AMENDMENT shall remain in full force and effect. The parties agree that, except as amended herein, the AGREEMENT and all its terms, conditions, rights, and obligations is hereby restated, and that CONSULTANT’s Item 9.b
performance of obligations under the AGREEMENT is subject to and shall be performed pursuant to the AGREEMENT as amended by this FIRST AMENDMENT.

SECTION 6. ELECTRONIC SIGNATURES AND COUNTERPARTS.

As permitted under the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act of 2000, and the Uniform Electronic Transactions Act (UETA), the parties hereby agree to conduct this transaction by electronic means. This FIRST AMENDMENT may be executed through an electronic signature and may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The parties agree that the electronic signatures appearing on this FIRST AMENDMENT are intended by each party using it to have the same force and effect as the use of a manual signature for the purposes of validity, enforceability, and admissibility.
[SIGNATURE PAGE FOLLOWS]
Item 9.b
WITNESS THE EXECUTION HEREOF on the day and year last written below.

APPROVED AS TO FORM: "CITY"
Andria Borba, City Attorney CITY OF VACAVILLE, a municipal corporation
By: By:

Anne Branham, Senior Assistant City Attorney Savita Chaudhary, City Manager

Dated:
"CONSULTANT"
STANTEC CONSULTING SERVICES INC., a
New York corporation
By:

Trevor Macenski, Senior Principal
Dated:

Item 9.b
First Amendment - Exhibit A
Budget and Requested Cost Augment
Task 1: Information Gathering
Stantec is requesting a Task 1 budget augment of $5,726 to account for updating the preliminary draft project description to reflect the updated Project boundary and anticipated efforts over the next two months upon receipt of the returned RFI information.

Task 3: Scope of Work
Task 3.2a: Land Evaluation and Site Assessment Model (LESA Model) Requested Contract Augment: The July 2025 LESA was prepared assuming a 641-acre Project as identified by the Specific Plan consultant in March 2025. In preparing the NOP in November 2025, the Project boundary was finalized at approximately 601 acres (Developer properties totaling approximately 508 acres and approximately 93 acres of non-participating parcels). Due to the change in Project acreage and footprint, Stantec will need to recalculate the information in the LESA Model and update the Project figures attached to the LESA document using the updated Project acreage. Stantec is requesting a Task

3.2a budget augment of $4,918 for out-of-scope efforts to re-model the Project and prepare the LESA document.

Task 3.2b: Air Quality and Greenhouse Gas Assessment
Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP.

According to the February 25, 2026, Project schedule, we anticipate the air quality and greenhouse gas assessment kicking-off no sooner than April 2026, after finalization of the project description. Given all work on Task 3.2b will be performed in 2026, Stantec is requesting a Task 3.2b budget augment of $2,626 to account for 2026 rate escalation from 2024.

Task 3.2c: Biological Resources Assessment
Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP.

According to the February 25, 2026, Project schedule, we anticipate the remaining Biological Resources scope of work being performed in 2026. Given all remaining work on Task 3.2c (80 percent of the scope) will be performed in 2026, Stantec is requesting a Task 3.2c budget augment of $2,250 to account for 2026 rate escalation from 2024, on the remaining $42,000 task budget. Additionally, Madrone will require an additional $3,500 to update previously completed Project analysis/documentation completed under the 641-acre Project area assumption, whereby the Project area is now 601 acres. As such, we are requesting a $5,750 (total) budget augment for Task

3.2c.

Item 9.b
Task 3.2d: Cultural, Historic, and Tribal Cultural Resources Assessment Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP.

According to the February 25, 2026, Project schedule, we anticipate the remaining cultural resources scope of work being performed in 2026 after finalization of the project description. Given all remaining work on Task 3.2d (20 percent of the scope) will be performed in 2026, Stantec is requesting a Task 3.2d budget augment of $971 to account for 2026 rate escalation from 2024, on the remaining $11,000 task budget. Additionally, Stantec will require an additional $6,530 to update previously completed Project analysis/documentation completed under the 641-acre Project area assumption, whereby the Project area is now 601 acres. As such, we are requesting a $7,501 (total) budget augment for Task 3.2d.

Task 3.2e: Noise Assessment
Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP.

According to the February 25, 2026, Project schedule, we anticipate the Noise Assessment kicking-off no sooner than April 2026. Given all work on Task 3.2e will be performed in 2026, Stantec is requesting a Task 3.2e budget augment of $1,800 to account for 2026 rate escalation from 2024, and $4,250 budget associated with completion of the out-of-scope peer-reviews and associated meetings, for a total requested Task 3.2e budget augment request of $6,050.

Task 3.2f: Transportation Assessment
Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City did not include the additional out of scope Carroll Way Circulation Approach Assessment ($16,000) prepared for the Project at direction of the City. Additionally, the budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP.

According to the February 25, 2026, Project schedule, we anticipate the remaining transportation assessment scope of work being performed in 2026. Given all remaining work on Task 3.2f (70 percent of the scope) will be performed in 2026, on Fehr & Peer’s behalf, Stantec is requesting a Task

3.2f budget augment of $7,000 to account for 2026 rate escalation from 2024, on the remaining $133,000 task budget, as well as $16,000 budget associated with completion of the out-of-scope peer-review, for a total Task 3.2f budget augment request of $23,000.

Task 3.2g: Water Supply Assessment
Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP.

According to the February 25, 2026, Project schedule, we anticipate the WSA kicking-off no sooner than April 2026. Given all work on Task 3.2g will be performed in 2026, Stantec is requesting a Task 3.2g budget augment of $15,000, on Zanjaro’s behalf, to account for 2026 rate escalation from 2024, and anticipated out-of-scope efforts associated with the City related to the current Bay-Delta WQCP update and its impact to the City’s water supplies.

Item 9.b
Task 3.3: Administrative Draft EIR
Requested Contract Augment: Stantec has continued to work with the City and Applicant Team to gather information for and prepare the Administrative Draft EIR since October 2024. Attachment 4 of the City’s RFP for the ELT Project assumed a 22-month CEQA process from August 2024 through June 2026, of which approximately two months were allocated to preparation of the Administrative Draft EIR. Stantec is currently in month 18 of working with the City and Applicant Team to prepare the Administrative Draft EIR (October 2024 through March 2026). According to the February 25, 2026, Project schedule, we anticipate preparation of the Administrative Draft EIR to take three months following finalization of the project description, thereby submitting the Administrative Draft EIR to the City for review in July 2026. Stantec is requesting a Task 3.3 budget augment of $89,752 to account for out-of-scope efforts, including but not limited to additional efforts associated with the land use plan, RFI needs, Project components, Applicant-provided biological resources and noise technical assessments, train noise, sound walls, parks, circulation, and General Plan consistency, over the past 18 months; required updates to the previously completed CEQA analysis as a result of the revised Project boundary; and finalization of the CEQA analysis following finalization of the project description.

Task 3.4: Revised Draft EIR and Public Draft EIR
Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP.

According to the February 25, 2026, Project schedule, we anticipate all work on Task 3.4 will be performed in 2026. As such, Stantec is requesting a Task 3.4 budget augment of $2,392 to account for 2026 rate escalation from 2024 and $35,000 to cover environmental coordination services under this task. The total requested augment is $37,392
Task 3.5: Administrative Final EIR, Revised Final EIR, Final EIR, Response to Comments, and MMRP
Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP.

According to the February 25, 2026, Project schedule, we anticipate all work on Task 3.5 will be performed from November 2026 to March 2027. As such, Stantec is requesting a Task 3.5 budget augment of $2,632 to account for 2026 rate escalation from 2024. Despite this task primarily occurring in 2027, the work will be completed in first quarter 2027, Stantec is not requesting 2027 rate escalation, and the budget augment request is based on 2026 rates. Stantec is also asking for $32,000 for environmental coordination services under this task. The total requested augment is $34,632
Task 3.6: Noticing
Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP.

According to the February 25, 2026, Project schedule, we anticipate all work on Task 3.6 will be performed in September 2026 and March 2027. As such, Stantec is requesting a Task 3.6 budget augment of $312 to account for 2026 rate escalation from 2024. Despite this task occurring in 2026 and first quarter of 2027, Stantec is not requesting 2027 rate escalation, and the budget augment request is based on 2026 rates.

Stantec is also requesting $3,000 for environmental coordination under this task. The total requested augment is $3,312.

Item 9.b
Task 3.7: Findings of Fact and Statement of Overriding Considerations Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP.

According to the February 25, 2026, Project schedule, we anticipate all work on Task 3.7 will be performed in first quarter 2027 when the FEIR is being finalized and the City’s Planning Commission Staff Report is being prepared. As such, Stantec is requesting a Task 3.7 budget augment of $840 to account for 2026 rate escalation from 2024. Despite this task occurring in first quarter of 2027, Stantec is not requesting 2027 rate escalation, and the budget augment request is based on 2026 rates.

Task 4: Coordination/Consultation with Other Agencies
Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP.

According to the February 25, 2026, Project schedule, we anticipate work on Task 4 will primarily be performed in 2026. As such, Stantec is requesting a Task 4 budget augment of $864 to account for 2026 rate escalation from 2024.

Task 5: Project Management and Bi-Weekly Meetings
Requested Contract Augment: According to the February 25, 2026, Project schedule, CEQA documentation for the Project is anticipated to extend approximately nine months beyond the originally anticipated June 2026 Project end-date to March 2027. As such, to continue providing Project Management services for this Project, Stantec is assuming another 12 months of ongoing Project Management activities and attendance at 20 additional bi-weekly Project meetings over the remaining 12-month Project schedule, from time of this Memo.

Stantec is requesting a Task 5 budget augment of $22,368 for anticipated Project Management efforts over the next 12 months.

Task 7: Subsurface Archaeological Testing
Requested Contract Augment: Stantec Consulting Services, Inc. (Stantec) is proposing subsurface archaeological testing in support of the Vacaville East of Leisure Town Growth Area Specific Plan Project (ELT Project; Project). During the initial phase of cultural resources study for the Project in April 2026, which consisted of desktop literature review, geomorphological analysis, and pedestrian survey, Stantec geoarchaeologists identified high sensitivity in the North Area of the Project for potential as-yet unidentified buried archaeological sites.

Buried-site sensitivity assessment is based on modeling that takes into consideration soil age, proximity to water, location of known archaeological sites, and other environmental aspects such as slope, exposure, and resource availability. The Project Area’s alluvial (depositional) setting, proximity to Ulatis Creek, and presence of Late Holocene soils heightens its potential to yield buried archaeological sites that would not necessarily be observable via pedestrian survey. Additionally, a precontact presence is established in the region by the approximate position of Ululatu, a Patwin village, less than two miles west of the Project Area, as well as two buried sites south of the Project Area along the I-80 corridor.

A program of exploratory mechanical trenching is proposed within the North Area of the Project. Prior to trenching, the Underground Service Alert (USA) will be contacted to mark existing utilities within the proposed Item 9.b
testing locations. Two Stantec archaeologists will be onsite and will direct all excavation, and work will be monitored by a Tribal representative. If cultural materials are identified, archaeologists will assess the find. If the find is an isolated artifact with no associated soil changes or features, then trenching will continue. If a cultural deposit consisting of more than one artifact, midden soil, or a feature such as a hearth or tool cache is encountered, then it will be recorded and the trench terminated.

Any cultural materials encountered will be mapped using a global positioning system (GPS) receiver capable of submeter accuracy. The deposit will be photographed, described in detail, and any artifacts present will be measured, photographed, and drawn. Photographs will be taken only with permission from the Tribal representative. Artifacts will be placed back in the trench in which they were identified. No sampling, collection, or curation is planned.

At the completion of fieldwork, a technical report will be produced, to include field methods, results, detailed maps, and management recommendations. If cultural deposits are encountered, the appropriate Department of Parks and Recreation (DPR) forms will be prepared and appended to the report.

The time and materials cost estimate for providing environmental services is not to exceed $27,914. The cost includes $5,870 for a backhoe and operator, including a one-time mobilization cost. This cost does not include the cost for a Tribal monitor, as that would be included in an agreement between the City and the Tribe.

Item 9.b
First Amendment - Exhibit B
Requested Augment
Task Contract
Budget March 2026 Sept 2026
New Task Budget
Billed to
Date
Budget Remaining
After Augment
Task 1: Information Gathering $8,400 $5,726 $0 $14,126 $8,400 $5,726 Task 2: Kick-off Meeting $2,792 $0 $0 $2,792 $2,792 $0
Task 3: Scope of Work $0 $0
Task 3.1: NOP and Scoping $4,540 $0 $0 $4,540 $4,540 $0 Task 3.2: Technical Studies
Task 3.2a: LESA $9,084 $4,918 $0 $14,002 $8,792 $5,210
Task 3.2b: Air Quality / Greenhouse Gas $34,590 $2,626 $0 $37,216 $2,070 $35,146 Task 3.2c: Biological Resources (Madrone Lump Sum *) $52,000 $5,750 $0 $57,750 $21,720 $36,030 Task 3.2d: Cultural/Historic/Tribal Cultural Resources $54,421 $7,501 $0 $61,922 $52,386 $9,536 Task 3.2e: Noise $9,200 $6,050 $0 $15,250 $730 $14,520
Task 3.2f: Traffic (Fehr & Peers Lump Sum) $196,500 $23,000 $0 $219,500 $83,738 $135,762 Task 3.2g: Water Supply Assessment
(Zanjero Lump Sum) $50,000 $15,000 $0 $65,000 $1,500 $63,500 Task 3.3: Admin Draft EIR $96,900 $89,752 $0 $186,652 $96,791 $89,861 Task 3.4: Revised Draft EIR and Public Draft EIR $35,136 $2,392 $35,000 $72,528 (includes
$35,000 reallocated from
Task 5: Project
Management)
$35,136 $37,392
Task 3.5: Admin Final EIR, Revised EIR, Final EIR,
Response to Comments, MMRP $32,720 $2,632 $32,000
$67,352 (includes
$32,000 reallocated from
Task 5: Project
Management)
$32,720 $34,632
Task 3.6: Noticing $3,860 $312 $3,000
$7,172 (includes $3,000
reallocated from Task 5:

Project Management)
$3,860 $3,312
Item 9.b
Task 3.7: Findings of Fact and Statement of Overriding
Consideration $10,380 $840 $0 $11,220 $1,814 $9,406
Task 4: Coordination with Agencies $10,304 $864 $0 $11,168 $0 $11,168 Task 5: Project Management and Meetings $40,036 $22,368 $62,404 $39,906 $22,498 Task 6: Direct Expenses $6,208 $0 $0 $6,208 $2,022 $4,186 New Task 7: Subsurface Archaeo Testing -- -- $27,914 $27,914 -- $27,914 $189,731 $97,914
Total $657,071
$287,645
$944,716 $398,917 $545,799
Total Contract Budget $657,071 $287,645 $944,716
Project Management Contingency: $22,368
* Madrone fees do not include costs associated with optional tasks.

Item 9.b
Memo
To: Kathy Pease
City of Vacaville
From: Anna Radonich
Stantec Consulting Services Inc.

Project/File: ELT Project - 2042696200 Date: September 15, 2026 (revised) Reference: ELT Project - Project Status Memorandum and Agreement Augment Request – Updated September 15, 2026
Stantec Consulting Services Inc. (Stantec) has prepared this Update Project Status Memorandum and Agreement Augment Request (Updated Agreement Augment Request) to document the status of the contracted scope of work, remaining budget, and requested contract augment to continue the California Environmental Quality Act (CEQA) environmental review process with the City of Vacaville (City) for the East of Leisure Town Growth Area Specific Plan Project (ELT Project; Project).

Following Stantec's submission of the March 13, 2026 ELT Project Status Memorandum and Agreement Augment Request (March 2026 Augment Request) (Attachment 1), the Developer Team requested additional information regarding the proposed scope and fee augmentation associated with completion of the Administrative Draft EIR. In response, Stantec, the City, and the Developer Team met on March 25, 2026 to review the working Administrative Draft EIR via screen share. During the meeting, Stantec presented the working draft document and provided a detailed overview of the status of each EIR chapter and environmental resource section, including work completed to date and remaining tasks necessary to finalize the Administrative Draft EIR.

Following the March 25, 2026 meeting, the Developer Team expressed a preference to defer authorization of Stantec's March 2026 Augment Request. Instead, the Developer Team requested that Stantec continue supporting the Project using the remaining contract budget, with the understanding that the augment request would be considered and authorized at a later date. This approach was approved by the Developer Team on March 25, 2026 and subsequently acknowledged by the City on March 30, 2026 (Attachment 2).

As documented in the March 2026 Augment Request, the proposed scope, budget, and schedule assumptions were based on finalization of the Project Description in March 2026 and completion of the Administrative Draft EIR for City review in July 2026. These assumptions formed the basis for the original augment request and the associated project schedule included in Attachment 1.

Since March 2026, Stantec has continued to support the Project through ongoing coordination with the City and the consultant team to review, refine, and advance successive iterations of the Specific Plan and the assumptions informing preparation of the Draft EIR. This work has included detailed review and input on the land use program and land use summary table, land use plan and associated mapping, circulation and infrastructure assumptions, Specific Plan chapters, phasing and infrastructure sequencing, and other key Item 9.b
September 15, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request – Updated September 15, 2026 planning and environmental analysis assumptions to ensure consistency between the evolving planning documents and environmental review process.

During this period, Stantec also continued to advance CEQA-related work efforts, where feasible, including the following tasks, as captured on the monthly Detailed Invoice Summary Memos attached to each ELT Project invoice:
• Technical Studies and Regulatory Coordination
o Air Quality and Greenhouse Gas Technical Assessment
o Biological Resources Assessment
o AB 52 Tribal Consultation support and coordination
o Transportation Assessment
o Water Supply Assessment
• Draft EIR Preparation
o Preparation of the Draft EIR Policy Consistency Appendix o Preparation and refinement of multiple versions of the Project Description to reflect evolving Project assumptions, land use plans, development program, infrastructure planning, and phasing strategy
• Project Management and Coordination
o Ongoing internal team coordination and external coordination with the City, Developer Team, and consultant team
o Attendance at regular Project meetings and preparation of bi-weekly meeting agendas and follow-up materials
o Project schedule development, maintenance, and tracking o Coordination of technical study assumptions, data needs, and environmental review milestones to support ongoing Draft EIR preparation
Once the assumptions supporting preparation of the Draft EIR are finalized (currently anticipated by the City to occur by September 25, 2026), Stantec's immediate next steps will be to finalize the Project Description, complete the technical studies, and advance preparation of the Administrative Draft EIR.

In addition, Stantec will work with the City to prepare an updated Project Schedule reflecting the finalized development assumptions. Assuming receipt of finalized Project assumptions by September 25, 2026, the following CEQA milestones are generally anticipated:
• Finalize Project Description: September 2026
• Prepares Technical Studies: October 2026 through December 2026 • Submits Administrative Draft EIR Sections for City Review (Rolling/Batched Submittals):

October 2026 through February 2027
• Prepare Screencheck Draft EIR: April 2027 through May 2027 • Circulate Draft EIR for Public Review: May 2027
Item 9.b
September 15, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request – Updated September 15, 2026 Subsurface Archaeological Testing
On July 14, 2026, Stantec provided the City with a proposal for proposed subsurface archaeological testing in support of the ELT Project (Attachment 3). During the initial phase of cultural resources study for the Project in April 2026, which consisted of desktop literature review, geomorphological analysis, and pedestrian survey, Stantec geoarchaeologists identified high sensitivity in the North Area of the Project for potential as-yet unidentified buried archaeological sites. On June 22, 2026 the City of Vacaville and Stantec met with the Yocha De He Tribe who had requested review of the cultural resources documentation. The Tribal consultation was completed as part required outreach to Tribes. During that meeting, the Tribe requested that a program of archaeological subsurface testing be completed in areas around Ulatis Creek.

Stantec is therefore proposing a limited subsurface testing program within the North Area of the Project to determine the presence or absence of archaeological sites within the Project Area.

Stantec’s detailed $27,914 Subsurface Archaeological Testing proposal including scope of work, fee, and schedule is included in Attachment 3 to this Updated Agreement Augment Request and the new task and cost are captured below in the Budget and Requested Cost Augment table.

Budget and Requested Cost Augment
This $287,645 Updated Agreement Augment Request includes the previously submitted March 2026 Augment Request in the amount of $189,731 (Attachment 1) and an additional $70,000 for Project Management, planning, and environmental coordination services provided over the past seven months that was billed to Task 3.4, Task 3.5, and Task 3.6 at the direction of the Developer Team and City (Attachment 2). These efforts included substantial review of, and input on, successive iterations of the Specific Plan and associated planning and development assumptions informing preparation of the Draft EIR, including the land use program, land use summary tables, land use and phasing plans, Specific Plan chapters, and related environmental review assumptions. The additional budget reflects approximately 280 hours of Stantec staff effort during this period, averaging approximately 70 hours per month (or 10 hours per week).

Additionally, the Updated Agreement includes the previously submitted July 14, 2026 Subsurface Archaeological Testing proposal in the amount of $27,914 (Attachment 3).

Although not included in Stantec's current Agreement with the City, a Project Management Contingency budget has been identified in the Budget and Requested Cost Augment Summary Table on the following page. The requested Project Management budget of $22,368 is based on approximately 12 months of Project Management support through March 2027.

Based on the anticipated CEQA milestones described above, the Project may extend approximately one additional year, through April 2028. Accordingly, Stantec has identified an additional $22,368 Project Management Contingency to support ongoing Project Management, coordination, schedule maintenance, meeting participation, and environmental review oversight during this extended period. This contingency is provided for planning purposes only and may be authorized by the City and Developer Team at a later date if warranted by the Project schedule and support needs.

Item 9.b
September 15, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request – Updated September 15, 2026 The Budget and Requested Cost Augment table on the following page outlines the original contract budget by task, the requested budget augment by task, and the resulting new task budget.

Item 9.b
September 15, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request – Updated September 15, 2026 Task Contract
Budget
Requested Augment
New Task Budget
Billed to
Date
Budget Remaining
After Augment
March 2026 Sept 2026
Task 1: Information Gathering $8,400 $5,726 $0 $14,126 $8,400 $5,726 Task 2: Kick-off Meeting $2,792 $0 $0 $2,792 $2,792 $0
Task 3: Scope of Work $0 $0
Task 3.1: NOP and Scoping $4,540 $0 $0 $4,540 $4,540 $0 Task 3.2: Technical Studies
Task 3.2a: LESA $9,084 $4,918 $0 $14,002 $8,792 $5,210
Task 3.2b: Air Quality / Greenhouse Gas $34,590 $2,626 $0 $37,216 $2,070 $35,146 Task 3.2c: Biological Resources (Madrone
Lump Sum *) $52,000 $5,750 $0 $57,750 $21,720 $36,030
Task 3.2d: Cultural/Historic/Tribal Cultural
Resources $54,421 $7,501 $0 $61,922 $52,386 $9,536
Task 3.2e: Noise $9,200 $6,050 $0 $15,250 $730 $14,520
Task 3.2f: Traffic (Fehr & Peers Lump
Sum) $196,500 $23,000 $0 $219,500 $83,738 $135,762
Task 3.2g: Water Supply Assessment
(Zanjero Lump Sum) $50,000 $15,000 $0 $65,000 $1,500 $63,500 Task 3.3: Admin Draft EIR $96,900 $89,752 $0 $186,652 $96,791 $89,861 Task 3.4: Revised Draft EIR and Public
Draft EIR $35,136 $2,392 $0
$72,528 (includes
$35,000 reallocated
from Task 5: Project
Management)
$35,136 $37,392
Task 3.5: Admin Final EIR, Revised EIR,
Final EIR, Response to
Comments, MMRP
$32,720 $2,632 $0
$67,352 (includes
$32,000 reallocated
from Task 5: Project
Management)
$32,720 $34,632
Task 3.6: Noticing $3,860 $312 $0
$7,172 (includes $3,000
reallocated from Task 5:

Project Management)
$3,860 $3,312
Task 3.7: Findings of Fact and Statement of
Overriding Consideration $10,380 $840 $0 $11,220 $1,814 $9,406 Task 4: Coordination with Agencies $10,304 $864 $0 $11,168 $0 $11,168 Task 5: Project Management and Meetings $40,036 $22,368 ($70,000) $62,404 $39,906 $22,498 Task 6: Direct Expenses $6,208 $0 $0 $6,208 $2,022 $4,186 New Task 7: Subsurface Archaeo Testing -- -- $27,914 $27,914 -- $27,914 Total $657,071
$189,731 $97,914
$944,716 $398,917 $545,799
$287,645
Total Contract Budget $657,071 $287,645 $944,716
Project Management Contingency: $22,368
* Madrone fees do not include costs associated with optional tasks.

Item 9.b
September 15, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request – Updated September 15, 2026 We are available to discuss this Updated Agreement Augment Request should the City or Developer Team have any questions.

Regards,
Stantec Consulting Services Inc.

Trevor Macenski
Senior Principal Planner
Phone: (916) 508-4170
[email protected]
Anna Radonich
Principal Planner
Phone: (925) 285-6541
[email protected]
Attachments: Attachment 1: March 13, 2026 ELT Project – Project Status Memorandum and Agreement Augment Request Attachment 2: March 30, 2026 ELT Project Contract Budget Reallocation Approval Email Attachment 3: July 14, 2026 – Subsurface Archaeological Testing Proposal Item 9.b
ATTACHMENT 1
Item 9.b
Memo
To: Kathy Pease
City of Vacaville
From: Anna Radonich
Stantec Consulting Services Inc.

Project/File: ELT Project - 2042696200 Date: March 13, 2026 Reference: ELT Project - Project Status Memorandum and Agreement Augment Request Stantec Consulting Services Inc. (Stantec) has prepared this Project Status Memorandum (Memo) to document the status of the contracted scope of work, remaining budget, and requested contract augment to continue the California Environmental Quality Act (CEQA) environmental review process with the City of Vacaville (City) for the East of Leisure Town Growth Area Specific Plan Project (ELT Project; Project).

Scope of Work - Status by Task
This Memo reviews the scope of work approved in the Agreement for Consultant Services (Agreement) between the City and Stantec as executed on August 20, 2024 for the ELT Project, and provides a status of each task budget, the CEQA scope of work, and requested budget augment. A table summarizing the task budgets under the Agreement and requested augment are presented at the end of this Memo. The approved environmental impact report (EIR) scope of work is provided as Attachment A. The most-recent Project schedule prepared by Stantec and the City on February 25, 2026, is included as Attachment B. The August 25, 2025, EIR Status Matrix previously shared with the City and Applicant Team is included as Attachment C.

Task 1: Information Gathering
The purpose of this Task is to collect existing information about the study area and prepare a draft project description for use as basis of the EIR analysis. Stantec has been working with the City to prepare the draft project description since October 2024. Following presentation of the Land Use Plan Status Update to City Council in November 2025, Stantec submitted a November 2025 Updated Request for Information (RFI) to the Applicant Team for completion. Applicant Team responses to the RFI will be used to finish preparing the draft project description for City review. To date, Stantec has prepared the project description outline and has prepared the preliminary draft project description. Once project-specific information is returned from the Applicant Team, Stantec will update the preliminary draft project description to prepare the draft project description for City review. The preliminary project description and associated figures were prepared assuming a 641-acre Project as confirmed by the Specific Plan consultant in March 2025. In preparing the Notice of Preparation (NOP) in November 2025, the Project boundary was finalized at approximately 601 acres (Developer properties totaling approximately 508 acres and approximately 93 acres of nonItem 9.b March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request participating parcels). Due to the change in Project footprint, Stantec will need to revise and update the preliminary draft project description and figures to reflect the updated Project boundary.

Scope Status: Task 1 is 70 percent complete.

Budget Status: Task 1 is 100 percent billed; however, finalizing the project description will require additional budget to complete.

Requested Contract Augment: Stantec has continued to work with the City and Applicant Team to gather information for and prepare the project description since October 2024. Attachment 4 of the City’s Request for Proposal (RFP) for the ELT Project assumed a 22-month CEQA process from August 2024 through June 2026, of which approximately five months were allocated to preparation of the project description as technical studies were outlined to kick off in month six, and a finalized project description is required to initiate technical studies supporting preparation of the EIR. Stantec is currently in month 18 of working with the City and Applicant Team to prepare the project description. According to the February 25, 2026, Project schedule, we anticipate the project description process to take an additional two months from this Memo.

Additionally, since preparation of the preliminary draft project description and figures in 2024 and 2025, the Project boundary was revised in November 2025 to remove approximately 40 acres of non-participating parcels just prior to release of the NOP. As such, the project figures and preliminary project description will need to be revised to account for this Project change. Lastly, once project-specific information is returned from the Applicant Team, Stantec will update the preliminary draft project description to prepare the draft project description (including figures) for City review.

Stantec is requesting a Task 1 budget augment of $5,726 to account for updating the preliminary draft project description to reflect the updated Project boundary and anticipated efforts over the next two months upon receipt of the returned RFI information.

Task 2: Kick-off Meeting
This task assumes Stantec’s attendance and participation in the Project Kick-off Meeting. This task was completed in August 2024.

Scope Status: Task 2 is 100 percent complete.

Budget Status: Task 2 is 100 percent billed.

Requested Contract Augment: None.

Task 3: Scope of Work
The following subtasks outline the scope of work to prepare the EIR for the ELT Project.

Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request Task 3.1: NOP and Scoping Meeting
This task assumes Stantec will prepare the NOP for the Project and attend the NOP Scoping Meeting.

Stantec prepared the NOP in October and November 2025 and the NOP was distributed for public review November 21, 2025 through January 2, 2026. The NOP Scoping Meeting was held on December 16, 2025, where Stantec presented the CEQA overview for the Project.

Scope Status: Task 3.1 is 100 percent complete.

Budget Status: Task 3.1 is 100 percent billed.

Requested Contract Augment: None.

Task 3.2: Technical Studies
The following subtasks outline the individual technical assessments to support the environmental analysis for the Project.

Task 3.2a: Land Evaluation and Site Assessment Model (LESA Model) This task includes evaluation of the Project’s potential effect on agricultural and open space resources using the Department of Conservation Land Evaluation and Site Assessment Model (LESA Model). Stantec prepared the draft LESA document in July 2025 using Applicant Team responses to Stantec’s LESASpecific RFI and other Project information. The July 2025 LESA was prepared assuming a 641-acre Project as identified in by the Specific Plan consultant in March 2025. In preparing the NOP in November 2025, the Project boundary was finalized at approximately 601 acres (Developer properties totaling approximately 508 acres and approximately 93 acres of non-participating parcels). Due to the change in Project acreage and footprint, Stantec will need to re-calculate the information in the LESA Model and update the Project figures attached to the LESA document using the updated Project boundary.

Scope Status: Task 3.2a is 95 complete.

Budget Status: Task 3.2a is 95 percent billed; however, revising and updating the LESA document and associated figures will require additional budget to complete.

Requested Contract Augment: The July 2025 LESA was prepared assuming a 641-acre Project as identified by the Specific Plan consultant in March 2025. In preparing the NOP in November 2025, the Project boundary was finalized at approximately 601 acres (Developer properties totaling approximately 508 acres and approximately 93 acres of non-participating parcels). Due to the change in Project acreage and footprint, Stantec will need to re-calculate the information in the LESA Model and update the Project figures attached to the LESA document using the updated Project acreage. Stantec is requesting a Task

3.2a budget augment of $4,918 for out-of-scope efforts to re-model the Project and prepare the LESA document.

Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request Task 3.2b: Air Quality and Greenhouse Gas Assessment
Under this task, the air quality assessment will include an evaluation of short-term construction emissions and long-term operational emissions, emissions will be calculated through the California Emissions Estimator Model (CalEEMod). A health risk assessment (HRA) will also be prepared for each project-level analysis to evaluate the health risks posed to existing receptors from construction toxic air contaminants (TAC) emissions, specifically associated with diesel particulate matter (DPM). Additionally, a qualitative discussion of cumulative health risks from the buildout of the entire Specific Plan on existing residential receptors will be provided. Stantec will initiate this task after the project description has been finalized.

Scope Status: Task 3.2b is 0 percent complete.

Budget Status: Task 3.2b is 0 percent billed.

Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP. According to the February 25, 2026, Project schedule, we anticipate the air quality and greenhouse gas assessment kicking-off no sooner than April 2026, after finalization of the project description. Given all work on Task 3.2b will be performed in 2026, Stantec is requesting a Task 3.2b budget augment of $2,626 to account for 2026 rate escalation from 2024.

Task 3.2c: Biological Resources Assessment
Under this task, Madrone is preparing a variety of biological resources tasks for the Project, including:
• Aquatic Resources Delineation
• Biological Resources Assessment (BRA)
• Project Meetings
• Engineer Coordination
Madrone’s optional tasks listed in Stantec’s scope of work as included in the 2024 Agreement were not authorized. As such, Madrone is not preparing the following optional tasks:
• Aquatic Resources Delineation Verification
• Special-Status Plant Survey
• Valley Elderberry Longhorn Beetle Habitat Survey
• Response to Comments on the EIR
Madrone has been working on the Project since Project Kick-off and has performed field visits, California Natural Diversity Database (CNDDB) search and documentation, preparation of the BRA, and an out-ofscope review of Developer-provided biological resources information, at the City’s request, over the past 20 months. This out-of-scope work included peer-review of the A&P Children’s biological resources information and attendance at two meetings with City staff to review the findings. Madrone’s scope under Stantec’s Agreement includes survey of the A&P Children’s site; however, a peer-review of the Developer-provided biological resources information was performed for this site, instead, at the direction of the City and Developer. In response to the 2024 RFP, Madrone provided a cost estimate, assuming a four-month Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request schedule as outlined in Attachment 4 of the RFP. Madrone will continue to work on the remaining 80 percent of the scope of work in 2026, as outlined in the February 25, 2026, Project schedule. Additionally, Madrone’s work to date was prepared assuming a 641-acre Project. In preparing the NOP in November 2025, the Project boundary was finalized at approximately 601 acres (Developer properties totaling approximately 508 acres and approximately 93 acres of non-participating parcels). Due to the change in Project boundary, Madrone will need to update the CNDDB search and documentation, figures, and analysis/documentation completed to date to reflect the revised Project boundary.

Scope Status: Task 3.2c is 40 percent complete.

Budget Status: Task 3.2c is 30 percent billed; however, revising and updating the biological resources documentation and associated figures will require additional budget to complete.

Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP. According to the February 25, 2026, Project schedule, we anticipate the remaining Biological Resources scope of work being performed in 2026. Given all remaining work on Task 3.2c (80 percent of the scope) will be performed in 2026, Stantec is requesting a Task 3.2c budget augment of $2,250 to account for 2026 rate escalation from 2024, on the remaining $42,000 task budget. Additionally, Madrone will require an additional $3,500 to update previously completed Project analysis/documentation completed under the 641-acre Project area assumption, whereby the Project area is now 601 acres. As such, we are requesting a $5,750 (total) budget augment for Task 3.2c.

Task 3.2d: Cultural, Historic, and Tribal Cultural Resources Assessment Under this task, Stantec will conduct a cultural resources analysis to identify cultural resources that could meet the CEQA definition of a historical resource (California Public Resources Code [PRC] Section 21084) or unique archaeological resource (PRC Section 21083.2) within the ELT Project Area and that could be affected by the Project. Stantec will perform a records search and background literature review and field survey to document current site conditions and any built-environment historic resources. Additionally, Stantec will incorporate the results of the tribal consultation into the CEQA analysis.

Stantec has been working on the Project since Project Kick-off, has completed the records search and background literature review, has completed the field surveys, and has completed 90 percent of the historic resources assessment and the archaeological resources study, each. Stantec will continue to work on the remaining 10 percent of the scope of work in 2026 after the project description is finalized, as outlined in the February 25, 2026, Project schedule.

Additionally, Stantec’s work to date was prepared assuming a 641-acre Project. In preparing the NOP in November 2025, the Project boundary was finalized at approximately 601 acres (Developer properties totaling approximately 508 acres and approximately 93 acres of non-participating parcels). Due to the change in Project boundary, Stantec will need to update the previously prepared documentation, figures, and analysis/documentation completed to date to reflect the revised Project boundary.

Scope Status: Task 3.2d is 90 percent complete.

Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request Budget Status: Task 3.d is 80 percent billed; however, revising and updating the cultural resources documentation and associated figures will require additional budget to complete.

Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP. According to the February 25, 2026, Project schedule, we anticipate the remaining cultural resources scope of work being performed in 2026 after finalization of the project description. Given all remaining work on Task 3.2d (20 percent of the scope) will be performed in 2026, Stantec is requesting a Task 3.2d budget augment of $971 to account for 2026 rate escalation from 2024, on the remaining $11,000 task budget. Additionally, Stantec will require an additional $6,530 to update previously completed Project analysis/documentation completed under the 641-acre Project area assumption, whereby the Project area is now 601 acres. As such, we are requesting a $7,501 (total) budget augment for Task 3.2d.

Task 3.2e: Noise Assessment
Under this task, Stantec will develop a noise study within the EIR document that will evaluate the ELT Project’s impacts from noise. Stantec will initiate this task after the project description has been finalized.

Additionally, at the request of the City, Stantec performed the following out-of-scope noise tasks between September 2025 and January 2026: peer-reviewed two rounds of the A&P Children’s Developer-provided noise assessment and attended three meeting with the City or with the City and the A&P Children’s Developer and their noise consultant, to review the Developer-provided assessment.

Scope Status: Task 3.2e is 0 percent complete.

Budget Status: Task 3.e is 0 percent billed; however, completion of the out-of-scope noise peer-review and associated meeting attendance will require additional budget.

Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP. According to the February 25, 2026, Project schedule, we anticipate the Noise Assessment kicking-off no sooner than April 2026. Given all work on Task 3.2e will be performed in 2026, Stantec is requesting a Task 3.2e budget augment of $1,800 to account for 2026 rate escalation from 2024, and $4,250 budget associated with completion of the out-of-scope peer-reviews and associated meetings, for a total requested Task 3.2e budget augment request of $6,050.

Task 3.2f: Transportation Assessment
Under this task, Fehr & Peers Stantec will develop a transportation assessment that includes:
• Scoping/Kick-Off Meetings
• Data Collection & Processing
• Trip Generation
• Trip Distribution
• Traffic Forecasts
• Intersection Operations
Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request • Deficiencies and Recommended Improvements
• Access & Internal Circulation
• Vehicle Miles Traveled (VMT)
• Response to Comments on the EIR
• Meeting Attendance
Fehr & Peers has been working on the Project since Project Kick-off and has attended transportationrelated Project scoping and kick-off meetings, performed data collection and traffic counts, has conducted exiting conditions traffic operations analysis (95 percent complete), and is developing Project trip generation estimates. Additionally, as requested by the City, Fehr & Peers prepared the Carroll Way Circulation Approach Assessment for the Project between October 2025 and January 2026. The September 2025 Carroll Way Circulation Approach Assessment scope is presented in the following paragraphs.

Carroll Way Circulation Approach Assessment
Specific Plan Assumptions
Fehr & Peers will coordinate with Stantec and City of Vacaville staff to identify current Specific Plan land use assumptions, including specific uses, square footage, anticipated student enrollment, and number of dwelling units. We will also confirm assumptions related to project access and circulation, such as the proposed project’s internal road system, expected travel speeds, roadway crosssections, planned turn movement restrictions, etc.

We will further coordinate with City staff to understand cumulative year roadway network assumptions in the vicinity of the Specific Plan. It is our understanding that Carroll Way has historically been viewed by the City as a parallel road that would provide relief to Leisure Town Road in the future. For purposes of this analysis, we will review the cumulative year roadway network with City staff and confirm assumptions relative to cumulative year roadway size (i.e., number of lanes), connectivity, and functional classification (i.e., arterial, collector, etc.) for major roadways near Carroll Way.

Cumulative Year Modeling
Fehr & Peers will modify the cumulative year version of the City of Vacaville’s travel demand forecasting (TDF) model using the input collected in the Specific Plan Assumptions task above. This task will include appropriate edits to the model’s traffic analysis zones, roadway network, and link attributes (e.g., roadway speeds, capacity class, lanes, etc.). Additionally, the proposed Specific Plan’s land uses will be incorporated into the model input files. Fehr & Peers will refine the TDF model with enough detail to adequately estimate loading of the Specific Plan project trips.

Fehr & Peers will perform several model runs of the detailed TDF model to answer questions such as the following:
• Do the functional classification and number of lanes on Carroll Way affect daily traffic volumes? (i.e., is travel constrained on Carroll Way by keeping it two lanes?) Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request • Is model prediction of daily traffic volumes sensitive to speed (or other roadway attributes) on Carroll Way?
Outputs from the cumulative year model runs will serve as a basis to evaluate Carroll Way under “with Specific Plan” conditions. Fehr & Peers has budgeted to analyze one set of assumptions from Task 1. If additional model runs are desired to test changes to Specific Plan land use or roadway network assumptions, Fehr & Peers will submit a scope amendment to cover the additional labor.

Documentation & Meetings
Fehr & Peers will provide a technical memorandum describing assumptions, methodologies, and a summary of model outputs. The memorandum will include appropriate tables and figures to convey key information. We will report cumulative year model volumes on various segments of Leisure Town Road and Carroll Way and evaluate whether Carroll Way could be reclassified from arterial to collector without causing adverse effects to Leisure Town Road.

This scope of work budgets for one meeting with City of Vacaville staff, Stantec, and/or the Applicant Team to discuss the analysis results.

Fehr & Peers completed the Carroll Way Circulation Approach Assessment in October 2025 through January 2026. Fehr & Peers will continue to work on the transportation scope of work outlined in the 2024 Agreement, per the February 25, 2026, Project schedule.

Scope Status: Task 3.2f is 30 percent complete.

Budget Status: Task 3.2f is 30 percent billed; however, completion of the out-of-scope Carroll Way Circulation Approach Assessment will require additional budget.

Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City did not include the additional out of scope Carroll Way Circulation Approach Assessment ($16,000) prepared for the Project at direction of the City. Additionally, the budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP. According to the February 25, 2026, Project schedule, we anticipate the remaining transportation assessment scope of work being performed in 2026. Given all remaining work on Task 3.2f (70 percent of the scope) will be performed in 2026, on Fehr & Peer’s behalf, Stantec is requesting a Task

3.2f budget augment of $7,000 to account for 2026 rate escalation from 2024, on the remaining $133,000 task budget, as well as $16,000 budget associated with completion of the out-of-scope peer-review, for a total Task 3.2f budget augment request of $23,000.

Task 3.2g: Water Supply Assessment
Under this task, Zanjaro will develop a Water Supply Assessment (WSA) for the ELT Project including:
• Update Project Description and Water Supply Strategy
Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request • Water Demand and Supply Characterization
• Project Sufficiency Analysis
• Prepare SB 610 Water Supply Assessment document
• Project Communications and Water Supply Assessment Presentations to City Since preparation of their 2024 scope of work, Zanjaro has identified further complexity on water supply characterization and sufficiency given the current Bay-Delta Water Quality Control Plan (WQCP) update and its impact to the City’s water supplies. As such, there will be more nuance that will need to be included in the WSA to address the changing sufficiency landscape that is not yet fully understood, requiring additional meetings and framing conversations with the City, not included in Zanjaro’s current scope of work. Zanjaro will initiate this task after the project description has been finalized.

Scope Status: Task 3.2g is 0 percent complete.

Budget Status: Task 3.g is 0 percent billed.

Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP. According to the February 25, 2026, Project schedule, we anticipate the WSA kicking-off no sooner than April 2026. Given all work on Task 3.2g will be performed in 2026, Stantec is requesting a Task

3.2g budget augment of $15,000, on Zanjaro’s behalf, to account for 2026 rate escalation from 2024, and anticipated out-of-scope efforts associated with the City related to the current Bay-Delta WQCP update and its impact to the City’s water supplies.

Task 3.3: Administrative Draft EIR
Following Project Kick-off, Stantec began preparing the Administrative Draft EIR for the Project between October 2024 and August 2025. While working with the City and Applicant Team to finalize the project description, Stantec prepared the EIR resource sections focused on geographic location and Project footprint (not dependent on Project-specific details), the environmental setting portion of resource sections where possible, the regulatory setting portion of resource sections where possible, the program-level CEQA analysis were possible, the project-level CEQA analysis where possible, and figures where applicable, over the 11-month period. In August 2025, Stantec reached a point on the Administrative Draft EIR where we could no longer move forward with the CEQA analysis until the Project details and project description are finalized. As such, Stantec prepared the August 25, 2025, EIR Status Matrix and shared the Matrix with the City and Applicant Team in a meeting on August 25, 2025, to review the Matrix and status of the Administrative Draft EIR document. In that meeting, the City, Applicant Team, and Stantec collectively discussed and understood that Stantec cannot complete the Administrative Draft EIR task until the project description is finalized. As outlined above in Task 1: Information Gathering, Stantec prepared an updated RFI in November 2025 to obtain the remaining Project information needed to finalize the project description and is waiting on receipt of the RFI information, at the time of this Memo.

Attachment 4 of the City’s RFP for the ELT Project assumed a 22-month CEQA process from August 2024 through June 2026, of which approximately two months were allocated to preparation of the Administrative Draft EIR. Stantec is currently in month 11 of working with the City and Applicant Team to prepare the Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request Administrative Draft EIR. According to the February 25, 2026, Project schedule, we anticipate preparation of the Administrative Draft EIR to take three months following finalization of the project description, thereby submitting the Administrative Draft EIR to the City for review in July 2026.

EIR resource section CEQA analysis, environmental setting, regulatory setting, and figures were completed October 2024 through August 2025 assuming a 641-acre Project. In preparing the NOP in November 2025, the Project boundary was finalized at approximately 601 acres (Developer properties totaling approximately 508 acres and approximately 93 acres of non-participating parcels). Work efforts completed to date (as identified in “green” in the Matrix) have been prepared and reviewed by both senior resource specialist and the Project Manager (quality assurance/quality control [QA/QC] review). As such, due to the change in Project footprint, Stantec will need to revise and update the applicable CEQA analyses, environmental settings, regulatory settings, and figures to reflect the updated Project boundary, for the previously completed resource sections, as identified in the Matrix and summarized here:

Aesthetics
As identified in the Matrix, the aesthetics section of the Administrative Draft EIR has been completed and QA/QC review has been performed. The change in Project boundary will require the environmental setting to be updated, the viewpoint analysis to be updated, the adjacent property analysis to be updated, and QA/QC review to take place again.

Agricultural and Forestry Resources
The agricultural and forestry resources section of the Administrative Draft EIR is 75 percent complete and QA/QC review has been performed on the completed portions of the resource section. The change in Project boundary will require the environmental setting to be updated, the updated LESA document information and tables from Task 3.2a to be incorporated into the updated CEQA analysis, figures to be updated, and QA/QC review to take place again.

Air Quality
As identified in the Matrix, the air quality section of the Administrative Draft EIR is 15 percent complete and information populated into the environmental setting and regulatory setting of the resource section, to date, is not dependent on the Project boundary and no updates to the section are required as a result of the change in Project boundary. Completion of the air quality section is dependent on the finalized project description and the air quality and greenhouse gas assessment outlined in Task 3.2b.

Biological Resources
The biological resources section of the Administrative Draft EIR is 20 percent complete and QA/QC review has been performed on the completed portions of the resource section. The change in Project boundary will require the environmental setting and regulatory setting to be updated to reflect the updated biological resources assessment outlined in Task 3.2c. Upon completion of the updated and finalized biological resources assessment, Stantec will complete the CEQA analysis, prepare updated figures, and QA/QC review the section.

Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request Cultural Resources
While the cultural, historic, and tribal cultural resources assessment outlined in Task 3.2d is 90 percent complete, the Administrative Draft EIR cultural resources section is 15 percent complete, with only the regulatory setting portion of the resource section being completed and QA/QC reviewed, to date. Stantec had been waiting to finalize the cultural, historic, and tribal cultural resources assessment until the project description is finalized. With the change in Project boundary, the technical study outlined in Task 3.2d will be updated and finalized, and the updated and finalized information will be incorporated into the cultural resources section of the Administrative Draft EIR, and the regulatory setting will be updated to reflect the updated Project boundary. QA/QC review will then take place.

Energy
As identified in the Matrix, the energy section of the Administrative Draft EIR is 15 percent complete and information populated into the environmental setting and regulatory setting of the resource section, to date, is not dependent on the Project boundary and no updates to the section are required as a result of the change in Project boundary. Completion of the energy section is dependent on the finalized project description and the air quality and greenhouse gas assessment outlined in Task 3.2b.

Geology and Soils
The geology and soils section of the Administrative Draft EIR has been completed and QA/QC review has been performed. The change in Project boundary will require the environmental setting, regulatory setting, and CEQA analysis to be updated as the resource analysis is driven by the Project footprint. Additionally, information from the updated LESA document will need to be incorporated into the section and QA/QC review will need to take place again.

Greenhouse Gas Emissions
As identified in the Matrix, the greenhouse gas emissions section of the Administrative Draft EIR is 10 percent complete and information populated into the regulatory setting of the resource section, to date, is not dependent on the Project boundary and no updates to the section are required as a result of the change in Project boundary. Completion of the greenhouse gas emissions section is dependent on the finalized project description and the air quality and greenhouse gas assessment outlined in Task 3.2b.

Hazards and Hazardous Materials
The hazards and hazardous materials section of the Administrative Draft EIR has been completed and QA/QC review has been performed. The change in Project boundary will require the environmental setting, regulatory setting, and CEQA analysis to be updated as the resource analysis is driven by the Project footprint. QA/QC review will need to take place again.

Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request Hydrology and Water Quality
The hydrology and water quality section of the Administrative Draft EIR is 20 percent complete and QA/QC review has been performed on the completed portions of the resource section. The change in Project boundary will require the environmental setting and regulatory setting to be updated to reflect the updated Project boundary. Upon finalization of the project description, Stantec will complete the CEQA analysis and QA/QC review the section.

Land Use and Planning
The land use and planning section of the Administrative Draft EIR is 50 percent complete. The change in Project boundary will require the previously completed policy comparison to be updated, including an updated review of city, county, and Solano County Local Agency Formation Commission (LAFCO) policies.

Upon finalization of the project description, Stantec will complete the CEQA analysis and QA/QC review the section.

Mineral Resources
The mineral resources section of the Administrative Draft EIR has been completed and QA/QC review has been performed. The change in Project boundary will require the environmental setting, regulatory setting, and CEQA analysis to be updated as the resource analysis is driven by the Project footprint. QA/QC review will need to take place again.

Noise
The noise section of the Administrative Draft EIR is 20 percent complete and QA/QC review has been performed on the completed portions of the resource section. The change in Project boundary will require the environmental setting and regulatory setting to each be updated. Upon finalization of the project description, Stantec will prepare the noise assessment outlined in Task 3.2e, complete the CEQA analysis, and perform QA/QC review of the section.

Population and Housing
The population and housing section of the Administrative Draft EIR is 75 percent complete and QA/QC review has been performed on the completed portions of the resource section. The change in Project boundary will require the environmental setting and regulatory setting to be updated to reflect the updated Project boundary. The completed program-level CEQA analysis will also need to be updated as removal of a portion of the non-participating parcels footprint will result in changes to the previously completed analysis. Upon finalization of the project description, Stantec will complete the project-level CEQA analysis and QA/QC review the section.

Public Services
The public services section of the Administrative Draft EIR is 75 percent complete and QA/QC review has been performed on the completed portions of the resource section. The change in Project boundary will Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request require the environmental setting and regulatory setting to be updated to reflect the updated Project boundary. The completed program-level CEQA analysis will also need to be updated as removal of a portion of the non-participating parcels footprint will result in changes to the previously completed analysis.

Upon finalization of the project description, Stantec will complete the project-level CEQA analysis and QA/QC review the section.

Recreation
The recreation section of the Administrative Draft EIR is 75 percent complete and QA/QC review has been performed on the completed portions of the resource section. The change in Project boundary will require the environmental setting and regulatory setting to be updated to reflect the updated Project boundary. The completed program-level CEQA analysis will also need to be updated as removal of a portion of the nonparticipating parcels footprint will result in changes to the previously completed analysis. Upon finalization of the project description, Stantec will complete the project-level CEQA analysis and QA/QC review the section.

Transportation
As identified in the Matrix, the transportation section of the Administrative Draft EIR is zero percent complete and has not yet been prepared. The resource section will be completed using the finalized transportation assessment outlined in Task 3.2f.

Tribal Cultural Resources
While the cultural, historic, and tribal cultural resources assessment outlined in Task 3.2d is 90 percent complete, the Administrative Draft EIR tribal cultural resources section is 30 percent complete, with only the regulatory setting portion of the resource section being completed and QA/QC reviewed, to date, and the background text portions of the program-level and project-level analysis being completed with no QA/QC review. Stantec had been waiting to finalize the cultural, historic, and tribal cultural resources assessment until the project description is finalized. With the change in Project boundary, the technical study outlined in Task 3.2d will be updated and finalized, and the updated and finalized information will be incorporated into the tribal cultural resources section of the Administrative Draft EIR and the regulatory setting will be updated. Additionally, following finalization of the project description, tribal outreach will take place and results of tribal outreach and consultation will be incorporated into the resource section and QA/QC review will take place.

Utilities and Service Systems
As identified in the Matrix, the utilities and service systems section of the Administrative Draft EIR is 20 percent complete with only the regulatory setting portion of the resource section being completed and QA/QC reviewed, to date, and the background text portions of the program-level and project-level analysis being completed with no QA/QC review. The resource section will be completed using the finalized project description and the water supply assessment outlined in Task 3.2g. QA/QC review will take place.

Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request Wildfire
The wildfire section of the Administrative Draft EIR has been completed and QA/QC review has been performed. The change in Project boundary will require the environmental setting, regulatory setting, and CEQA analysis to be updated as the resource analysis is driven by the Project footprint. QA/QC review will need to take place again.

Beyond preparation of the CEQA analysis summarized above, at the request of the City, Stantec has performed various out-of-scope efforts associated with the Administrative Draft EIR over the past 11 months, related to but not limited to the land use plan, RFI needs, Project components, Applicant-provided biological resources and noise technical assessments, train noise, sound walls, parks, and General Plan consistency.

Stantec will complete Task 3.3: Administrative Draft EIR after the project description has been finalized.

Scope Status: Task 3.3 is 50 percent complete.

Budget Status: Task 3.3 is 80 percent billed; however, finalizing the Administrative Draft EIR will require additional budget to complete.

Requested Contract Augment: Stantec has continued to work with the City and Applicant Team to gather information for and prepare the Administrative Draft EIR since October 2024. Attachment 4 of the City’s RFP for the ELT Project assumed a 22-month CEQA process from August 2024 through June 2026, of which approximately two months were allocated to preparation of the Administrative Draft EIR. Stantec is currently in month 18 of working with the City and Applicant Team to prepare the Administrative Draft EIR (October 2024 through March 2026). According to the February 25, 2026, Project schedule, we anticipate preparation of the Administrative Draft EIR to take three months following finalization of the project description, thereby submitting the Administrative Draft EIR to the City for review in July 2026. Stantec is requesting a Task 3.3 budget augment of $89,752 to account for out-of-scope efforts, including but not limited to additional efforts associated with the land use plan, RFI needs, Project components, Applicantprovided biological resources and noise technical assessments, train noise, sound walls, parks, circulation, and General Plan consistency, over the past 18 months; required updates to the previously completed CEQA analysis as a result of the revised Project boundary; and finalization of the CEQA analysis following finalization of the project description.

Task 3.4: Revised Draft EIR and Public Draft EIR
Under this task, Stantec will prepare the Revised Draft EIR by responding to City comments on the Administrative Draft EIR. Upon receipt of City comments on the Revised Draft EIR, Stantec will then prepare the Public Draft EIR. Stantec will prepare the Draft EIR in a manner that is ready to be published for public review.

Scope Status: Task 3.4 is 0 percent complete.

Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request Budget Status: Task 3.4 is 0 percent billed.

Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP. According to the February 25, 2026, Project schedule, we anticipate all work on Task 3.4 will be performed in 2026. As such, Stantec is requesting a Task 3.4 budget augment of $2,392 to account for 2026 rate escalation from 2024.

Task 3.5: Administrative Final EIR, Revised Final EIR, Final EIR, Response to Comments, and MMRP
After close of the 45-day public comment period on the Draft EIR, Stantec will prepare written responses to comments received on the Draft EIR and submit them to the City in the form of an Administrative Final EIR.

Stantec will revise the Administrative Final EIR by incorporating written responses to comments received from City staff, yielding a Revised Final EIR and then the Final EIR. The Final EIR will consist of the Draft EIR, comments on the Draft EIR, and responses to all comments on the Draft EIR, including any necessary changes to the Draft EIR text. Submittal of the Final EIR will be accompanied by the Mitigation Monitoring and Reporting Program (MMRP).

Scope Status: Task 3.5 is 0 percent complete.

Budget Status: Task 3.5 is 0 percent billed.

Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP. According to the February 25, 2026, Project schedule, we anticipate all work on Task 3.5 will be performed from November 2026 to March 2027. As such, Stantec is requesting a Task 3.5 budget augment of $2,632 to account for 2026 rate escalation from 2024. Despite this task primarily occurring in 2027, the work will be completed in first quarter 2027, Stantec is not requesting 2027 rate escalation, and the budget augment request is based on 2026 rates.

Task 3.6: Noticing
Under this task, Stantec will prepare all CEQA-required notices in compliance with state legislation and guidelines, including preparation of the Notice of Availability (NOA) and the Notice of Completion (NOC).

Stantec will prepare an NOA for both the Draft EIR and Final EIR.

Scope Status: Task 3.6 is 0 percent complete.

Budget Status: Task 3.6 is 0 percent billed.

Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP. According to the February 25, 2026, Project schedule, we anticipate all work on Task 3.6 will be performed in September 2026 and March 2027. As such, Stantec is requesting a Task 3.6 budget augment of $312 to account for 2026 rate escalation from 2024. Despite this task occurring in 2026 and first quarter Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request 2027, Stantec is not requesting 2027 rate escalation, and the budget augment request is based on 2026 rates.

Task 3.7: Findings of Fact and Statement of Overriding Considerations Under this task, Stantec will prepare draft written findings for each significant effect identified in the EIR as a separate document, pursuant to CEQA Guidelines Section 15091 and that City staff will finalize the Findings of Fact for adoption. Additionally, Stantec will prepare a draft of applicable justification for a possible Statement of Overriding Considerations and City staff will finalize the Statement of Overriding Considerations for adoption.

Scope Status: Task 3.7 is 0 percent complete.

Budget Status: Task 3.7 is 0 percent billed.

Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP. According to the February 25, 2026, Project schedule, we anticipate all work on Task 3.7 will be performed in first quarter 2027 when the FEIR is being finalized and the City’s Planning Commission Staff Report is being prepared. As such, Stantec is requesting a Task 3.7 budget augment of $840 to account for 2026 rate escalation from 2024. Despite this task occurring in first quarter 2027, Stantec is not requesting 2027 rate escalation, and the budget augment request is based on 2026 rates.

Task 4: Coordination/Consultation with Other Agencies
Under this task, Stantec will coordinate with City Staff as well as provide consultation/coordination with all appropriate federal, state, and local government agencies pertinent to the preparation of the EIR.

Scope Status: Task 4 is 0 percent complete.

Budget Status: Task 4 is 0 percent billed.

Requested Contract Augment: The budget included in Stantec’s 2024 Agreement with the City was prepared using 2024 billing rates and assumed the Project would be completed by June 2026, as outlined in the RFP. According to the February 25, 2026, Project schedule, we anticipate work on Task 4 will primarily be performed in 2026. As such, Stantec is requesting a Task 4 budget augment of $864 to account for 2026 rate escalation from 2024.

Task 5: Project Management and Bi-Weekly Meetings
This task assumes Trevor Macenski and Anna Radonich will attend various staff and public meetings, such as the scoping meeting, public hearing on the Draft EIR, and adoption hearings. In addition, as requested in the RFP, this scope of work assumes attendance at 52 regular bi-weekly communications and status meetings involving the Stantec Project Management team and City staff. This task also consists of the Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request ongoing management activities that ensure Stantec’s ability to keep the Project running smoothly on time, and within budget for the duration of the Project.

The Project is currently in month 20 of the 22-month Project duration outlined in Attachment 4 of the RFP.

Stantec’s Project Management team has attended the Project Kick-off Meeting, two community meetings, and the NOP Scoping Meeting. Additionally, over the past 20 months of the Project, Stantec’s Project Management team has attended 30 of the scoped 52 bi-weekly Project meetings, and 23 Project meetings with City staff or City staff and the Applicant Team not included in our 2024 Agreement (three biological resources meetings, three noise meetings, four schedule meetings, three traffic circulation meetings, one CEQA documentation status meeting, two RFI meetings, two Project Objectives meetings, three project boundaries meetings, and two community workshop preparation meetings), for a total of 53 Project meetings, thereby exceeding the 52 scoped Project meetings.

According to the February 25, 2026, Project schedule, CEQA documentation for the Project is anticipated to extend approximately nine months beyond the originally anticipated June 2026 Project end-date to March 2027. As such, to continue providing Project Management services for this Project through March 2027, Stantec is assuming another 12 months of ongoing Project Management activities that ensure Stantec’s ability to keep the Project running smoothly on time, in addition to attendance at 20 additional bi-weekly Project meetings over the remaining 12-month Project schedule, from time of this Memo.

Scope Status: Task 5 is 75 percent complete.

Budget Status: Task 5 is 100 percent billed; however, continuing to provide Project Management services for the Project will require additional budget to complete.

Requested Contract Augment: According to the February 25, 2026, Project schedule, CEQA documentation for the Project is anticipated to extend approximately nine months beyond the originally anticipated June 2026 Project end-date to March 2027. As such, to continue providing Project Management services for this Project, Stantec is assuming another 12 months of ongoing Project Management activities and attendance at 20 additional bi-weekly Project meetings over the remaining 12-month Project schedule, from time of this Memo. Stantec is requesting a Task 5 budget augment of $22,368 for anticipated Project Management efforts over the next 12 months.

Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request Budget and Requested Cost Augment Summary Table
The table below outlines the original contract budget by task, the requested budget augment, by task, based on the information provided above, and the resulting new task budget. As presented below, Stantec is requesting a $189,731 budget augment for the ELT Project.

Task Contract
Budget
Requested
Augment
New Task
Budget
Task 1: Information Gathering $8,400 $5,726 $14,126
Task 2: Kick-off Meeting $2,792 $0 $2,792
Task 3: Scope of Work
Task 3.1: NOP and Scoping $4,540 $0 $4,540
Task 3.2: Technical Studies
Task 3.2a: LESA $9,084 $4,918 $14,002
Task 3.2b: Air Quality / Greenhouse Gas $34,590 $2,626 $37,216 Task 3.2c: Biological Resources (Madrone Lump Sum *) $52,000 $5,750 $57,750 Task 3.2d: Cultural/Historic/Tribal Cultural Resources $54,421 $7,501 $61,992 Task 3.2e: Noise $9,200 $6,050 $15,250
Task 3.2f: Traffic (Fehr & Peers Lump Sum) $196,500 $23,000 $219,500 Task 3.2g: Water Supply Assessment (Zanjero Lump Sum) $50,000 $15,000 $65,000 Task 3.3: Admin Draft EIR $96,900 $89,752 $186,652
Task 3.4: Revised Draft EIR and Public Draft EIR $35,136 $2,392 $37,528 Task 3.5: Admin Final EIR, Revised EIR, Final EIR, Response to Comments, MMRP $32,720 $2,632 $35,352
Task 3.6: Noticing $3,860 $312 $4,172
Task 3.7: Findings of Fact and Statement of Overriding
Consideration $10,380 $840 $11,220
Task 4: Coordination with Agencies $10,304 $864 $11,168 Task 5: Project Management and Meetings $40,036 $22,368 $62,404 Labor Total $650,863 $189,731 $840,594
Direct Expenses (includes printing per RFP, records search fee, vehicle, and mileage) $6,208 $0 $6,208
Total Budget $657,071 $189,731 $846,802
* Madrone fees do not include costs associated with optional tasks.

Item 9.b
March 13, 2026
Kathy Pease

Reference: ELT Project - Project Status Memorandum and Agreement Augment Request We are available to discuss this Memo should the City or Application Team have any questions.

Regards,
Stantec Consulting Services Inc.

Trevor Macenski
Senior Principal Planner
Phone: (916) 508-4170
[email protected]
Anna Radonich
Principal Planner
Phone: (925) 285-6541
[email protected]
Attachments: Attachment A: August 20, 2024 Approved Scope of Work Attachment B: February 25, 2026 Project Schedule
Attachment C: August 25, 2025 EIR Status Matrix
Item 9.b
ATTACHMENT A:

August 20, 2024, Approved Scope of Work
Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 1 Scope of Work and Deliverables
The following scope of work is organized into major tasks. Based on our understanding of the ELT Growth Area Specific Plan Project, we have developed the following scope of work to prepare a Programmatic and ProjectLevel EIR to address the immediate needs associated with the three private properties as well as the programmatic buildout of the ELT Growth Area.

The tasks include completion of a public scoping process (Notice of Preparation [NOP], and scoping meeting), Draft EIR, Final EIR, Mitigation Monitoring and Reporting Program (MMRP), Noticing, Findings of Fact, Statement of Overriding Consideration, coordination with other agencies, and project management and bi-weekly meetings.

Task 1: Information Gathering
Information Gathering. Stantec and its consultants will review and collect existing information about the study area including, but not limited to the applicant team and their consultants, and previous technical studies documenting existing conditions, as well as: the General Plan, the General Plan EIR and appendices, the City’s Urban Reserve Analysis, the Housing Element including the City’s Regional Housing Needs Allocation (RHNA), the Zoning Code, and from recently approved projects in the surrounding area. .

Project Description. Stantec will prepare a draft Project Description for the City’s review. Stantec will prepare the Project description section of the EIR based on information provided during Project information gathering and review of background documents and responses to any data request needs to City Staff. The Project description will include regional and local setting; the City’s Project goals and objectives; and Project characteristics and important features. The intended uses of the EIR (as required by CEQA Guidelines Section 15124(d)) will be provided, including a list of responsible and other agencies expected to use the EIR for decision making and a list of approvals for which the EIR will be used.

Deliverable
• Request for Information: one electronic copy (MS Word and PDF as needed) • Draft Project Description: one electronic copy (MS Word and PDF as needed) Task 2: Kick-off Meeting
Upon the City’s review of our scope of work, Stantec’s Principal-in-Charge and Project Manager, Trevor Macenski, and Deputy Project Manager and QA/QC Manager, Anna Radonich, will coordinate and attend one 2- hour kick-off in-person or virtual meeting with City staff and the Applicant to initiate the Project and review Stantec's scope of work and a description of the Project to be evaluated in the CEQA document, including maps and graphics, and Project schedule. The meeting will include a discussion of project goals, opportunities and constraints, provision of relevant background information and documents for the existing conditions analysis, arrangement of informational meetings with relevant City staff members, and project management.

Deliverable
• Project Commencement Meeting with City Staff
• Confirmation of the Detailed Project Schedule and Scope of Work • Meeting Notes: one electronic copy (MS Word and PDF as needed) Task 3: Scope of Work
Per the RFP, it is assumed the City will be responsible for the following:
• Administer the contract.
• Provide existing studies and relative information.
• Identify stakeholders.

Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 2 • Manage the delivery and review of work products.
• Participate in and coordinate meetings with affected agencies. • Maintain the project website.
• Prepare and post all relevant public noticing.

Task 3.1: NOP and Scoping Meeting
Notice of Preparation. Stantec will prepare an NOP for referral to all interested parties, affected agencies, and others, consistent with the City’s approved format. The NOP will contain all statutory requirements, including the Project Description; the Project location; the date, time, and place of the public scoping meeting; the address where Project documents will be available for review; the address where comments may be sent; and the deadline for submitting comments. Stantec will work with the City to submit the NOP to the State Clearinghouse electronically. We assume City staff will circulate the NOP to all other recipients.

Scoping Meeting. Pursuant to CEQA Guidelines Section 15082, one public scoping meeting will be held during the NOP review period to gather public and agency comments on the scope of the EIR; this meeting will be held during the 30-day review period as determined by the City. Stantec’s Principal in Charge and Project Manager, Trevor, and Deputy Project Manager and QA/QC Manager, Anna, will attend the scoping meeting. Anna will record all public comments and prepare a summary of the comments received at the scoping meetings. Trevor and Anna will assist the City in responding to questions regarding the environmental compliance process/content of the EIR that might be raised by agency representatives, the public, and other interested parties. It is assumed the Stantec will prepare the meeting notice and mailers, prepare visuals and handouts, and other meeting logistics, as necessary, and that the City will be responsible for mailing the notices and postage. Stantec will prepare a CEQA slide deck and present the CEQA slide deck during the scoping meeting. This scope assumes Stantec’s attendance at one in-person public scoping meeting and that only one scoping meeting will be conducted for the Project.

Deliverable
• Draft Project Description: one electronic copy (MS Word and PDF as needed) • Notice of Preparation for public circulation, and posting to City’s website and State Clearinghouse: one electronic copy (MS Word and PDF)
• Scoping Meeting Summary: one electronic copy (MS Word and PDF as needed) Task 3.2: Technical Studies
The following technical studies will be prepared for the Project. It is assumed all other technical studies will be provided to Stantec by the City and/or Applicant and will be deemed adequate for use in the CEQA analysis.

Task 3.2a: Land Evaluation and Site Assessment Model (LESA Model) The Department of Conservation Land Evaluation and Site Assessment Model (LESA Model) will be used to evaluate the Project’s potential effect on agricultural and open space resources. The CEQA Guidelines identify the LESA model as an optional instrument to use to assess the significance of farmland conversion impacts. The LESA model provides an analytical approach for rating the relative quality of land resources based upon specific measurable features. Factors considered by the LESA model include soils, site acreage, water availability, and surrounding land uses. Using LESA significance criteria, Stantec will determine whether or not the Project would have a significant impact on farmland, and mitigation measures will be identified, as necessary. In addition, Stantec will evaluate whether the Project would create pressures to convert other farmland in the Project vicinity to non-agricultural use. The LESA produced to support these analyses will be included as an appendix to the CEQA document.

Deliverable
• The LESA will be provided as an appendix to the CEQA document.

Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 3 Task 3.2b: Air Quality and Greenhouse Gas Assessment
The Project would entail construction and operation activities that would emit criteria air pollutants and GHG emissions. Stantec will provide an air quality and GHG assessment to support the CEQA document, including a project-level analysis of the three known GPA requests (Rayson’s-Chen, Donaldson-Ramos, and A&P Children Investment properties) and a programmatic analysis of implementation of the ELT Growth Area Specific Plan.

Stantec will follow guidance presented by the Yolo Solano Air Quality Management District (YSAQMD) in its Handbook for Assessing and Mitigating Air Quality Impacts (2007), as well as guidance adopted by the adjacent Bay Area Air Quality Management District (BAAQMD) in its CEQA Air Quality Guidelines (2022). The air quality assessment will include an evaluation of short-term construction emissions and long-term operational emissions, emissions will be calculated through the California Emissions Estimator Model (CalEEMod). A health risk assessment (HRA) will also be prepared for each project-level analysis to evaluate the health risks posed to existing receptors from construction toxic air contaminants (TAC) emissions, specifically associated with diesel particulate matter (DPM). The HRAs will rely on emissions generated by the CalEEMod modeling and the use of the U.S. EPA’s AERMOD to estimate the health risks in compliance with YSAQMD, BAAQMD, and the Office of Environmental Health Hazard Assessment (OEHHA) Guidance. Additionally, a qualitative discussion of cumulative health risks from buildout of the entire Specific Plan on existing residential receptors will be provided.

To determine the impacts of GHGs, the project will be evaluated for consistency with the City’s ECAS as well as the State’s 2022 Scoping Plan. In addition, GHG emissions associated with construction and operations, as estimated using CalEEMod, will be disclosed.

Assumptions
• A quantitative health risk assessment will be prepared for the construction of the three known General Plan amendment requests. A qualitative HRA will be prepared for the Specific Plan buildout. • In the event Project details change that warrant remodeling of the Project, a budget augment may be requested.

Task 3.2c: Biological Resources
Working with Stantec, Madrone will perform the following Biological Resources tasks.

Aquatic Resources Delineation. Madrone will conduct a field survey of the approximately 600 acres of land within the proposed Specific Plan Area that have not been previously delineated or permitted (Study Area) to determine the location and extent of potential Waters of the U.S. and State (including wetlands) (Waters). The biologist will map all Waters with a GPS unit capable of sub-meter accuracy and collect three-parameter data in accordance with the U.S. Army Corps of Engineers (USACE) Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Arid West Region (Version 2.0). An aquatic resources delineation report and associated aquatic resources delineation map will be prepared in accordance with the USACE Sacramento District’s Minimum Standards for Acceptance of Preliminary Aquatic Resources Delineations. A draft version of the report and map will be provided to the client as a PDF for review and a final report will be provided after client approval.

Biological Resources Assessment. Building off the Applicant-provided Biological Resource Assessment (BRA) and Biological Resources Reviews provided by the Applicants, prepared by Madrone, Madrone will prepare a BRA for the Project at the project level for the three currently-proposed projects and at the program level for the remainder of the Project area. The BRA will include a regional setting, regulatory setting, a description of the existing site conditions, a list of wildlife species observed on-site, an analysis of special-status species and natural communities with the potential to occur within the Project area, address impacts, and propose mitigation measures. This document is intended to provide the information necessary for Stantec to prepare the Biological Resources section of the CEQA analysis for the Project, on behalf of the City. The field component of this assessment will be conducted concurrent with the wetland delineation, arborist survey, and special-status plant survey; as such, this scope assumes that those surveys are approved. A draft version of the BRA will be provided to the City as a PDF to the Administrative Draft EIR. This scope includes one round of comments/edits from the City. Following review, the final BRA will be provided as an attachment to the Screencheck Draft EIR.

Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 4 Project Meetings. Madrone will attend up to three, two-hour virtual meetings regarding the Project. It is assumed that the project principal and one additional Madrone staff member will attend each meeting.

Engineer Coordination. Madrone finds that without coordination, obtaining files from Project engineers regarding Project boundary and impact linework can delay Project delivery. Madrone proposes approximately 8 hours of coordination time with the engineering firms working on the properties currently proposed for development to ensure we receive the data we need to work in a timely manner.

OPTIONAL TASK – Aquatic Resources Delineation Verification. Following City approval, the final aquatic resources delineation report and map will be submitted to the USACE with a request for verification. This task assumes a Preliminary Jurisdictional Determination will be requested. If the USACE requests a site visit and/or supplemental information prior to verifying the aquatic resources delineation, Madrone will respond to these requests promptly. This scope assumes that no more than 15 hours will be necessary to secure the jurisdictional determination (JD) following submittal of the aquatic resources delineation report. In addition, this scope assumes that the client will pursue a Preliminary JD as opposed to an Approved JD.

OPTIONAL TASK – Special-Status Plant Survey. A Madrone botanist/biologist will conduct a protocol-level special-status plant survey of the roughly 600 acre Study Area in accordance with the Guidelines for Conducting and Reporting Botanical Inventories for Federally Listed, Proposed, and Candidate Plants (USFWS 2000), the Botanical Survey Guidelines of the California Native Plant Society (CNPS 2001), and Protocols for Surveying and Evaluating Impacts to Special Status Native Plant Populations and Natural Communities (CDFW 2018). This proposal assumes two site visits; occurring in approximately late April and June, timed based on the phenology of reference populations of target plant species. Target species will include California Rare Plant Rank (CRPR) List 1, 2, and 3 plants. CRPR List 4 plants will be documented if observed on-site, but will not be targeted in the survey. A report that details the existing site conditions, methods, and results (including a map of any special-status plant populations or sensitive natural communities observed) will be provided to the client as a PDF. This scope assumes no more than five special-status plant populations and one sensitive natural community are observed on-site. Note that the botanist’s CDFW plant collection permit requires reporting of any populations of CRPR List 1-4 plant species (which include state and federally-listed species), and the rare plant survey protocol requires reporting of any sensitive natural communities. If we observe any CRPR List 1-4 plant species, they will be reported to the CNDDB with approximate location information (latitude and longitude in decimal degrees with only two decimal places, unless more precise location reporting is approved). Sensitive Natural Communities will be documented on rapid assessment field forms and reported to CDFW’s Vegetation Classification and Mapping Program (VegCAMP).

OPTIONAL TASK – Valley Elderberry Longhorn Beetle Habitat Survey. A Madrone biologist will conduct a comprehensive survey of all elderberry (Sambucus species) shrubs within the roughly 600 acre Study Area as suggested by the Framework for Assessing Impacts to the Valley Elderberry Longhorn Beetle, dated May 2017.

Any elderberry shrubs on-site will be thoroughly searched for Valley elderberry longhorn beetles (VELB) and exit holes, riparian or non-riparian location data will be recorded, and the position of each shrub will be documented in the field with a GPS unit capable of sub-meter accuracy. A letter report summarizing the existing site conditions, methods, and results will be provided to the client as a PDF. Accompanying the letter report will be a GIS file containing point data for all of the elderberry locations for use by the engineer in impact planning. Note that elderberry location data will be suitable for general site planning, but due to the diminished accuracy of GPS data collection under tree canopy, some elderberries may need to be surveyed to determine final impacts.

OPTIONAL TASK – Response to Comments. Madrone will assist with responses to comments on the EIR. This includes 16 hours of staff time and 6 hours of principal time. If more time is needed, a change order will be required.

Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 5 Assumptions
• This scope assumes that the Applicant will provide complete site plan information in CAD or in a GIS shapefile; the site plan data should show the overall study area as well as the identified impact area if the impact area is different from the overall study area. Digital data will be provided in the following format:
please send back-saved DWGs to 2007 with PDF that matches the CAD. Projected in NAD 1983, California State Plane, in the appropriate zone, units in feet. All CAD files must export without Civil 3D, spline, or any blocks/external references. Any referenced files would need to be inserted as ‘exploded’ features, so ERSI allows selection by feature or by layers. PDFs, or screenshots at the least, are requested to confirm content appropriately imports after software conversion. We will need to have a simple closed polyline to create our polygons for study area boundaries, permit area boundaries, specific impact area boundaries, and ultimate limits of disturbance. Data layers must be clearly defined in the file or accompanied by a text file to translate.

Task 3.2d: Cultural, Historic, and Tribal Cultural Resources Assessment Cultural Resources. Stantec cultural resources personnel will conduct a cultural resources analysis, as described below, to identify cultural resources that could meet the CEQA definition of a historical resource (California Public Resources Code [PRC] Section 21084) or unique archaeological resource (PRC Section 21083.2) within the ELT Plan Area and that could be affected by the three projects within the ELT Plan Area.

Records Search and Background Literature Review. Stantec will conduct a records search at the Northwest Information Center (NWIC) at Sonoma State University, the official state repository for cultural resource reports and records for Solano County to identify recorded cultural resources and studies within and in the vicinity of the ELT Plan Area. The records search will include a 0.5-mile radius. As part of the records search, Stantec will contact the Native American Heritage Commission in Sacramento to request a review of the Sacred Lands File.

In addition to the NWIC, Stantec will review historical, archaeological, ethnographic, geoarchaeological, and environmental publications and maps relevant to the ELT Plan Area.

Field Survey and Resource Identification. A Stantec architectural historian will conduct a field survey of the Rayson’s-Chen, the Donaldson-Ramos, and the A&P Children Investment, project sites to document any built -environment historic resources. It is assumed that two properties and one irrigation canal will be documented during the survey.

In addition, two Stantec archaeologists will conduct a pedestrian field survey of the three project sites (approximately 550 acres total) to identify archaeological resources and document current site conditions.

Stantec assumes that no archaeological resources will be identified during the pedestrian survey.

Deliverable
• Stantec will prepare two separate technical reports a 1) Historic Resources Assessment which will summarize the built-environment background research and survey results and document up to three built-environment resources on California Department of Parks and Recreation (DPR) 523 series forms; and 2) Archaeological Resources Study which will summarize the results of the archaeological background research and field survey.
• Final technical reports will be submitted to the NWIC in fulfillment of a requirement to access their archives. The information provided in the technical report will be integrated into the Cultural Resources section of the EIR.

Assumptions
• Up to three -environment resources will be documented on DPR 523 series forms. • Stantec assumes that the records search and pedestrian survey of the project sites will be negative for archaeological resources. If archaeological resources are identified, Stantec will prepare an additional scope and cost.
• Stantec assumes the 550-acre archaeological pedestrian survey will take two archaeologists , 7 8-hour days to complete, should additional survey be required, Stantec will prepare a scope and cost for the supplemental surveys
• Stantec will revise the draft reports based on one round of consolidated client comments.

Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 6 Tribal Cultural Resources. Stantec will incorporate the results of the tribal consultation and any agreed-upon mitigation measures into a Tribal Cultural Resources EIR section, which will be separate from the Cultural Resources section. The Tribal Cultural Resources section of the EIR will be based on a written summary of the City’s consultation efforts.

Assumptions
• The City will provide Stantec with written documentation regarding consultation • The City will be responsible for drafting and mailing the tribal notification letters and conducting any follow-up correspondence.
• This scope assumes two 1- hour meeting attendance by Stantec cultural personnel in support of tribal consultation. If requested, Stantec can attend additional meetings, at additional cost.

Task 3.2e: Noise Assessment
Stantec will develop a noise study within the EIR document that will evaluate the proposed project’s impacts from noise. The Noise section of this environmental document will be developed using the following steps:
• Stantec will assess the current ambient noise levels in the growth area and around the projects using the noise contour maps contained in the Noise Element of the City of Vacaville General Plan and documentation from other projects, such as the Jepson Parking Caltrans Final EIR. Sensitive receptors shall be identified through a review of aerial photography and a review of publicly available documentation.
• Using the data provided by the traffic assessment and general industry standard practice, determine the potential effect the growth area and specific projects will have on local traffic counts and determine the impact to the neighboring community. Data will be evaluated for anticipated traffic noise during the construction and from operational traffic noise after the projects are functional. • Quantify the fixed-source operational noise generated by the Project to determine potential noise impacts associated with the Project and will identify potential measures to address these impacts in accordance with all applicable codes and general plan requirements. • Stantec will use the Federal Highway Administration Roadway Construction Noise Model (RCNM) to determine potential impacts to surrounding sensitive receptors from short term construction noise. Using the information contained in the Federal Transit Administration, Transit Noise and Vibration Impact Assessment Guidelines document, determine the potential groundborne vibration impact of construction in the growth area to nearby sensitive receptors.

Task 3.2f: Transportation
Given community input received on the Project thus far, we anticipate Transportation to be complex and controversial. Working with Stantec, Fehr & Peers will perform the following Transportation and Traffic tasks.

Task 3.2f.1: Project Startup
Scoping/Kick-Off Meetings. Fehr & Peers will have one staff member participate in two scoping and/or project commencement meetings to confirm the scope of work, review project schedule, and provide inputs/questions as appropriate.

Task 3.2f.2: Existing Conditions
Data Collection & Processing. Fehr & Peers will collaborate with City staff to identify any recently collected traffic data in the study area. Fehr & Peers will collect the following traffic data (in the absence of available data):
• AM (7-9 AM) and PM (3-6 PM) peak period traffic counts (including heavy vehicle, pedestrian, and bicycle volumes) at the following 21 study intersections within or near the East of Leisure Town (ELT) Growth Area Specific Plan:

1. Leisure Town Road/I-80 WB Ramps

2. Leisure Town Road/I-80 EB Ramps

3. Leisure Town Road/Orange Drive

4. Leisure Town Road/Sequoia
Drive/White Pine Street

5. Leisure Town Road/Stonegate Drive

6. Leisure Town Road/Stonewood Drive
Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 7

7. Leisure Town Road/Hawkins Road

8. Leisure Town Road/Ulatis Road

9. Leisure Town Road/Elmira Road

10. Leisure Town Road/Rose Street

11. Leisure Town Road/Marshall Road

12. Leisure Town Road/Alamo Drive/Fry
Road

13. Leisure Town Road/Sparrowhawk Drive

14. Leisure Town Road/Kodiak Drive

15. Leisure Town Road/Redstone
Parkway/Sawyer Drive

16. Fry Road/Carroll Way

17. Leisure Town Road/Vanden Road

18. E. Monte Vista Avenue/Browns Valley
Parkway/I-80 WB On-Ramp

19. Alison Road/I-80 EB Ramps

20. Manuel Campos Parkway/Lyon
Road/Hilborn Road/I-80 WB Ramps

21. Manuel Campos Parkway/I-80 EB
Ramps
Note that intersections 1-4, 9, 11, 12, 15, and 18-21 are controlled by traffic signals. The remainder (except #17 featuring a roundabout) consist of stop control. • Average daily traffic (ADT) counts at the following 11 roadway segments within or near the ELT Growth Area. Traffic counts will be collected for 7 straight days at one of the ADT count locations listed below to quantify variations among midweek, Friday, and weekend volumes. This data will inform whether peaks exist outside of the traditional midweek morning and evening peak hours due to congestion on eastbound I-80 (causing drivers to reroute to Vacaville streets). Another segment will include vehicle classification counts to understand the proportion of the traffic stream on Leisure Town Road that consists of mediumand heavy-duty trucks.

1. Leisure Town Road north of Orange
Drive

2. Leisure Town Road from Orange Drive
to Sequioa Drive

3. Leisure Town Road from Sequioa Drive
to Ulatis Drive

4. Leisure Town Road from Ulatis Drive to
Elmira Road

5. Leisure Town Road from Elmira Road to
Alamo Drive

6. Leisure Town Road from Alamo Drive to
Vanden Road

7. Ulatis Drive west of Leisure Town Road

8. Elmira Road west of Leisure Town Road

9. Marshall Road west of Leisure Town
Road

10. Alamo Drive west of Leisure Town Road

11. Vanden Road from Leisure Town Road
to Peabody Road
• Engineering speed surveys (i.e., using a calibrated radar gun that randomly samples 100 off-peak vehicles) at the following 3 locations along East Leisure Town Road near the ELT Growth Area.

1. Leisure Town Road south of Sequoia Drive/White Pine Street

2. Leisure Town Road south of Ulatis Drive

3. Leisure Town Road south of Fry Road/Alamo Drive
Intersections #1, 2, 18, 19, 20, and 21 are selected due to the likelihood of ELT Growth Area traffic to use these I-80 interchanges and to determine the level of freeway off-ramp queuing. Intersections #5, 6, 7, 12, and 16 are selected because these intersections are adjacent to roadways to be used by the ELT Growth Area or opposite Leisure Town Road from proposed roadways.

This data collection process includes counts that will enable estimation of local trip generation rates and distribution percentages for existing residential uses in the area. In particular, the east leg of intersection #4 (i.e., White Pine Street) will be used to estimate low-density residential travel characteristics in the north portion of the ELT Growth Area. Similarly, the east legs of intersections #14 and 15 (i.e., Kodiak Drive and Sawyer Drive) will be used to estimate low-density residential travel characteristics in the south portion of the ELT Growth Area. To estimate multi-family residential travel characteristics, Fehr & Peers will collect AM and PM peak period driveway counts (on two midweek days) at the following locations:

1. The Sycamores Apartments at 901 Sara Court in Vacaville

2. The Hidden Creek apartment complex at 1701 Marshall Road Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 8 Fehr & Peers will conduct a site visit on the day of the counts to observe travel behavior in the ELT Growth Area vicinity and to observe queuing, identify posted speed limits, and confirm lane configurations, bicycle and pedestrian facilities, and signal phasing. The data collection will also include maximum vehicle queues at freeway off-ramps (for the I-80 study intersections listed above).

Additionally, Fehr & Peers will request traffic signal timing data from the City and Caltrans for signalized study intersections.

Fehr & Peers will identify existing and planned transit routes and document existing pedestrian facilities and bicycle routes. This would also include reviewing planned transportation improvement projects in the project vicinity that would impact mobility in the plan area.

Fehr & Peers will obtain injury collision data along Leisure Town Road from I-80 to Vanden Road for the past four years based on data available from the publicly available and free Transportation Injury Mapping System (TIMS) database. This database provides the latitude and longitude of all reported injury collisions and a variety of attributes including severity, primary collision factor, intersection versus midblock, weather and road conditions, involvement by bicyclists or pedestrians, and other factors.

Fehr & Peers will purchase anonymous connected vehicle data from StreetLight, Inc. and obtain publicly available and free data from the American Community Survey (ACS), National Household Travel Survey (NHTS, 2017) and Longitudinal Employer-Household Dynamics (LEHD) data to inform travel pattern analysis in Task 3.2f.3. Fehr & Peers will coordinate with City staff to identify up to 5 zones for collecting StreetLight Origin-Destination (OD) Data.

As part of this task, Fehr & Peers will prepare the following figures:
• Existing bicycle and pedestrian facilities
• Existing transit facilities and routes
• Existing roadway facilities (including number of lanes, functional class, traffic signal and roundabout locations, and posted speed limits / 85th percentile vehicle speeds from speed surveys) with Average Daily Traffic volumes.
• Existing Weekday AM/PM Peak Hour Traffic Volumes, Lane Configurations, and Traffic Controls at study intersections.
• Leisure Town Road corridor intersection spacing (including distance between existing and planned signalized intersections).

Task 3.2f.3: Project Travel Characteristics
Trip Generation. The mixed-use and multi-modal nature of the project (i.e., presence of various nearby bicycle facilities) requires the use of a methodology that considers both internal trip-making and external trips made by non-auto modes. Accordingly, Fehr & Peers proposes to use their proprietary mixed- use trip generation (MXD+) tool. This tool was originally developed by academic researchers, the U.S. EPA, and Fehr & Peers in the late 2000s. Since then, it has been upgraded twice. In 2011, it was improved to capture the best features of research findings from NCHRP 684: Enhancing Internal Trip Capture Estimation for Mixed Use Developments. Since there have been sweeping changes in travel behavior in the more than 10 years since MXD+ was originally validated, Fehr & Peers recalibrated MXD+ in 2019 using 15 calibration data points located across the US. The accuracy of the model was then tested through validation at independent mixed-use sites located in California, Washington, and Georgia. This research was published in the November 2020 edition of the PAS Memo in an article entitled: Still Getting Trip Generation Right: Revalidating MXD+ (found at: https://www.planning.org/pas/memo/2020/nov/).

MXD+ has been used in countless transportation impact analyses (including EIRs) throughout California.

MXD+ begins by estimating gross trip using trip rates published in the Trip Generation Manual, 11th Edition (Institute of Transportation Engineers, 2021). The mode split analysis in MXD+ will be Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 9 supplemented by review of other available data such as the 2020 US Census/ACS data, 2018 SACOG Household Survey, and other sources of information.

Fehr & Peers will calibrate the low-density and medium-density residential trip generation in MXD+ based on the local trip generation data collected in Task 3.2f.2. Specifically, they will determine peak hour trip generation rates for single-family land uses near the ELT Growth Area using the intersection traffic counts (e.g., inbound/outbound at White Pine Street). They will also determine peak hour trip generation rates for multi-family land uses near the ELT Growth Area using the driveway counts at the two apartment complexes collected in Task 3.2f.2. MXD+ will be used to estimate the number of internal trips within the site, and external trips made by auto, bicycle, walking, and transit (if to be provided to the area under ‘plus project’ conditions). The trip generation estimates will consider pass-by trips to the project’s commercial uses.

Before conducting any analysis, Fehr & Peers will confirm appropriate land use assumptions for the ELT Growth Area with the project team.

Trip Distribution. Fehr & Peers will estimate baseline trip distribution for residential, commercial, and school project trips based on the following:
• StreetLight data and Census data collected as part of Task 3.2f.2. • A review of Leisure Town Road turning movement traffic data collected in Task 3.2f.2. • Travel time surveys performed by Fehr & Peers staff during morning and evening peak periods to assess route usage to/from the west on I-80.
• “Select Zone” model runs using the City of Vacaville travel demand forecasting (TDF) model, as described below.

To determine the project’s expected trip distribution by different land use type, Fehr & Peers will use the base year and future year (2050) versions of the City of Vacaville TDF model. The future year model will be reviewed and revised (if needed) to ensure that approved land use projects and roadway improvements in the vicinity of the ELT Growth Area are appropriately coded. The ELT Growth Area’s land use and roadway network will be added to both models and a “Select Zone” run will be performed to track trips to/from the project Traffic Analysis Zones (TAZs) throughout the model’s roadway system.

The distribution of elementary school trips will consider the school’s student enrollment capacity and the number of ELT Growth Area students expected to attend elementary school. This will help inform whether the elementary school will import any students from other areas of the city. Similarly, since the ELT Growth Area does not include a middle or high school, consideration will be given to where such schools currently exist in the city (and to the extent to which any new schools are planned).

As part of this task, Fehr & Peers will prepare the following figures:
• Trip distributions by land use type and scenario (i.e., baseline or future year) in the study area.

Prior to starting this subtask, Fehr & Peers will coordinate with the Project team regarding assumptions for the ELT Growth Area’s internal roadway network. This includes permitted versus prohibited turning movements at project access intersections along Leisure Town Road.

Deliverable
Fehr & Peers will prepare a memorandum for review by City staff that documents the proposed project’s trip generation and distribution estimates. This memorandum will include exhibits showing the expected trip distribution for the project. Fehr & Peers will obtain approval from City of Vacaville staff prior to beginning any further technical analyses. Fehr & Peers will review and respond to one round of comments from the City.

Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 10 Task 3.2f.4: Local Transportation Analysis (LTA)
Traffic Forecasts. For the Local Transportation Analysis (LTA), traffic operations will be analyzed under the following scenarios.
• Existing Conditions
• Baseline Plus Approved Projects No Project conditions • Baseline Plus Approved Projects Plus Project conditions • Cumulative No Project conditions
• Cumulative Plus Project conditions
The baseline conditions analysis will include trip generation from approved projects in the City (e.g., Brighton Landing, Roberts Ranch, etc.). Fehr & Peers will confirm with the City the list of approved projects. Since some of the projects are already under construction, Fehr & Peers will coordinate with the City on existing occupancy levels (i.e., to avoid double-counting trips). Approved projects’ trips will be added to existing conditions volumes to generate Baseline conditions traffic forecasts. Trip generation and distribution for approved project trips will be based on individual traffic studies, if available.

Baseline Plus Approved Projects Plus Project forecasts will be developed by layering ELT Growth Area project trips (based on the travel characteristics developed in Task 3) on top of Baseline Plus Approved Projects No Project forecasts. ELT Growth Area trips will be assigned to project streets and driveways based on the type and amount of land use anticipated to use each access point.

To develop Cumulative conditions forecasts, Fehr & Peers will employ the “difference method” forecasting procedure, which adds the incremental growth between base year and cumulative year TDF models to existing traffic volumes. Fehr & Peers will use the cumulative year project travel demand characteristics developed in Task 3 to layer project trips on top of Cumulative No Project conditions forecasts to yield Cumulative Plus Project conditions traffic forecasts.

The Baseline and Cumulative conditions forecasts will include AM and PM peak hour intersection turning movements and roadway ADT.

Intersection Operations. The traffic operations analysis is intended to evaluate the project’s compliance with the City’s General Plan level of service (LOS) policies. Fehr & Peers will use the data collected in Task 3.2f.1 and the project forecasts developed in Traffic Forecasts to perform LOS analysis for the study intersections under the five scenarios specified in Traffic Forecasts.

This intersection analysis will be performed using the Synchro 11 traffic operations analysis software for all study intersections except for Leisure Town Road/Vanden Road. At this roundabout controlled intersection, the Sidra Intersection 9 software tool will be used. Fehr & Peers recommends that microsimulation (using Synchro’s SimTraffic microsimulation module) be used at 7 of the existing study intersections (see below for locations). The selected locations are located at or near freeway interchanges, where experience supports an expectation that Caltrans will require microsimulation analysis (most notably to yield reasonable queue length estimations). The microsimulation model will be calibrated to match, to the extent possible, existing off-ramp queue data collected in Task 3.2f.2. The remaining intersections listed in Task 3.2f.2 will be analyzed using Synchro or Sidra based on the most recent (7th Edition) Highway Capacity Manual (TRB, 2022) methods. The following intersections will be analyzed using SimTraffic:

1. Leisure Town Road/I-80 WB Ramps

2. Leisure Town Road/I-80 EB Ramps

3. Leisure Town Road/Orange Drive

17. E. Monte Vista Avenue/Browns Valley Parkway/I-80 WB On-Ramp Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 11

18. Alison Road/I-80 EB Ramps

19. Manuel Campos Parkway/Lyon Road/Hilborn Road/I-80 WB Ramps

20. Manuel Campos Parkway/I-80 EB Ramps
Fehr & Peers will report maximum vehicle queue lengths (for SimTraffic intersections) for critical movements. This includes reporting maximum off-ramp vehicle queues for study freeway off-ramps.

Deficiencies and Recommended Improvements. For all scenarios, Fehr & Peers will analyze acceptability of traffic operations at study intersections, and at freeway off-ramps using applicable performance standards of the City of Vacaville and Caltrans. Fehr & Peers will identify study facilities (i.e., intersections and Caltrans off-ramps and turn pockets) that operate deficiently with the buildout of the ELT Growth Area and propose improvements to restore conditions to acceptable levels. Recommended improvements will be specific, feasible actions that will improve adverse conditions. The description of the proposed improvements will be detailed (and may even be graphical in nature if needed) to avoid subsequent uncertainty.

Fehr & Peers will identify study locations where the project would cause or exacerbate an off-ramp queue spillback onto the mainline, along with recommended improvements.

Access & Internal Circulation. Fehr & Peers will evaluate access to the ELT Growth Area and review internal circulation under Cumulative Plus Project conditions, which is the appropriate scenario to size infrastructure. This task assumes conceptual site plans are made available and have a level of detail that enables such a review. The following project access and circulation elements will be evaluated:
• Review of proposed connections to the existing roadway network, including number of lanes, recommended traffic controls, permitted turning movements, and intersection spacing with respect to City of Vacaville standards. This may include conducting peak hour traffic signal warrants at specific intersections.
• Review of the proposed internal roadway network, including recommended traffic controls and lanes at critical intersections.
• Review of proposed on-site and frontage pedestrian and bicycle circulation. • Evaluation of I-80 cut-through traffic during periods of peak freeway congestion. • Non-auto modes of travel including transit and first mile/last mile solutions. • Speeding on Leisure Town Road and potential solutions to improve compliance with posted speed limits.

In addition to the study facilities listed in Task 3.2f.2, this task will evaluate the following intersections (to determine appropriate traffic control and lane configurations) and roadway segments (to confirm appropriateness of cross-section):

3. “Future Street” east of Leisure Town Road (Rayson Property)

4. “Future Street”/Carroll Way (Rayson Property)

5. Collector Street 1 east of Leisure Town Road (Donaldson-Ramos Property)

6. Collector Street 2 east of Leisure Town Road (Donaldson-Ramos Property)

7. Collector Street 3 east of Leisure Town Road (Donaldson-Ramos Property)

8. Hawkins Road between Leisure Town Road and Carroll Way (Donaldson-Ramos Property)

9. Carroll Way/Collector Street 1 (Donaldson-Ramos Property)

10. Carroll Way/Collector Street 2 (Donaldson-Ramos Property)

11. Carroll Way/Collector Street 3 (Donaldson-Ramos Property)

12. Carroll Way/Hawkins Road (Donaldson-Ramos Property)

13. Carroll Way between Leisure Town Road and Fry Road (A&P Children Investment Property) Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 12 Deliverable
Fehr & Peers will prepare a technical memorandum summarizing the traffic operations and site access/internal circulation analyses. They will review and respond to one round of comments from the City.

Task 3.2f.5: Specific Plan Collaboration
Coordination. Fehr & Peers will be available to spend 16 hours of professional staff time reviewing the Mobility chapter and otherwise coordinating on the Specific Plan.

Task 3.2f.6: Environmental Analysis
Vehicle Miles Traveled. Fehr & Peers will use City of Vacaville TDF model to estimate existing and future Vehicle Miles Traveled (VMT) for the City of Vacaville and the ELT Growth Area for “No project” and “Plus Project” conditions. The following specific VMT estimates will be prepared:
• Citywide VMT without the ELT Growth Area
• Citywide VMT with the ELT Growth Area
• Average VMT per single-family unit for each of the three subareas of the specific plan • Average VMT per multi-family unit for each of the three subareas of the specific plan • Effect on VMT of adding new roadways or expanding existing roadways The above calculations will be performed for both baseline and future conditions.

CEQA Impacts Assessment. Fehr & Peers will prepare a “CEQA Transportation Impacts Assessment” report that covers the following topics:
• VMT impacts of the ELT Growth Area. The significance of VMT impacts (measured on either a per unit, per employee, or per capita basis, and/or Citywide changes in VMT) will be determined by applying the City’s established thresholds for VMT impacts, as documented in its Interim SB 743 Implementation Guidelines for City of Vacaville (Fehr & Peers, 2021). Additionally, policies (including mitigation measures for significant VMT impacts) from the City’s 2021 updated General Plan will also be consulted.
• Bicycle, pedestrian, and transit impacts. To be analyzed using policies from the City’s General Plan and Appendix G of the CEQA guidelines.
• Emergency vehicle response, and adverse safety effects. To be analyzed using policies from the City’s General Plan and Appendix G of the CEQA guidelines.

As needed, Fehr & Peers will also provide traffic volume and VMT inputs required for Air Quality Emission and Noise analysis for the DEIR.

If a significant impact conclusion is reached, mitigation measures will be recommended to reduce the impact to less than significant thresholds.

Alternatives Analysis. Fehr & Peers will calculate the trip generation and VMT of up to two (2) alternatives to the proposed project. Based on the difference in trips and VMT compared to the proposed project, Fehr & Peers will assess whether impacts for each alternative would be reduced, similar, or greater than those of the proposed project. Additional alternatives (beyond the two currently included) could be analyzed, subject to separate scope and budget.

Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 13 Responses to Comments. Fehr & Peers will provide written responses to transportation-related comments on the Draft EIR. They have budgeted up to 40 hours on this task. If responses require more time than has been budgeted or an in-depth quantitative technical response is required, a supplemental scope of work will be submitted.

Deliverable
Fehr & Peers will prepare a draft report summarizing potential CEQA-related transportation impacts. Fehr & Peers will review and respond to one round of comments from the project team.

Task 3.2f.7: Project Management
Meetings. In addition to regular email communication and the two scoping and/or project commencement meetings, Fehr & Peers will also participate in the following:
• Eight (8) one-hour virtual meeting / conference calls with project team members • Two (2) virtual or in-person traffic-focused meetings with specific City staff. • Two (2) in-person public meetings or hearings.

Administrative Record. Fehr & Peers will produce an electronic administrative record containing all resources relied upon in the transportation analysis and summaries of any relevant personal communications.

Excluded Items
Items specifically excluded from this scope of work include:
• Evaluation of parking supply/demand
• Any analysis of the I-80 freeway mainline
• Micro-simulation model applications beyond what is described in the scope of work • Preparation of the EIR transportation chapter
• Analysis for the Specific Plan (beyond the tasks specified in the scope of work) Task 3.2g: Water Supply Assessment (WSA)
Working with Stantec, Zanjero will undertake the following five tasks to complete the Water Supply Assessment for the ELT Growth Area land use. The tasks include:

1. Update Project Description and Water Supply Strategy

2. Water Demand and Supply Characterization

3. Project Sufficiency Analysis

4. Prepare SB 610 Water Supply Assessment document

5. Project Communications and Water Supply Assessment Presentations to City Executing these specific tasks requires a full assessment of the land use plan characteristics as those characteristics apply to calculated water demands. Assessing available supplies includes properly characterizing the independent components of the City’s water asset portfolio for application to the proposed land use plan, including place of use and time of use asset characteristics. The sufficiency Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 14 assessment compares supplies against calculated demands to ensure there is sufficient water supply for the project for a minimum of 20 years. Last, Zanjero will engage in Project communications and Project presentations as directed by the City that are necessary to finalize the water supply assessment.

Task 3.3: Administrative Draft EIR
Using the Project Description, technical studies, results of the public scoping process, and other sources, Stantec will prepare the Administrative Draft EIR consistent with the requirements of CEQA, relevant case law, and the specifications of the City. Each resource area subjected to detailed evaluation in the EIR shall include descriptions of the existing setting, thresholds of significance used to gauge the magnitude and intensity of impacts, and practicable measures to avoid or reduce potentially significant impacts. The Administrative Draft EIR, Screencheck Draft EIR and Draft EIR will each include the following information:

Project Objectives. A narrative will be provided describing the objectives of the Project.

Executive Summary. Pursuant to Section 15123 of the CEQA Guidelines, Stantec will prepare an Executive Summary including, at a minimum, the following information:
• A summary table that clearly describes the potential impacts and mitigation measures that would avoid or reduce the effect of each significant impact and indicates whether the impact remains significant after mitigation.
• Areas of controversy known to the City, including issues raised by agencies and the public. • Issues to be resolved, including the alternatives and whether or how to mitigate the significant effects.
• Descriptions of the Project alternatives and conclusions regarding the environmental superiority of an alternative will also be summarized. The development of alternatives to the Project is further discussed below.

Introduction. The Introduction chapter will provide a basic, non-technical explanation of the Draft EIR, as well as additional information relevant to understanding the document.

Project Description. One of the initial key actions will be to formulate a working description of the Project and Project alternatives. Stantec will work with the City to prepare a description that articulates the Project’s overall objectives.

Establishment of Thresholds of Significance. Stantec will work with the City to establish thresholds of significance for each environmental issue to be addressed in the EIR. In addition to the general standards of significance identified in the CEQA Guidelines, there are other articulated thresholds that potentially are applicable to this Project. The thresholds will be stated in each resource section of the CEQA document to clearly illustrate the metric used to gauge the magnitude and intensity of potential Project impacts.

Environmental Setting, Impacts, and Mitigation Measures. As required by Section 15125 of the CEQA Guidelines, the Environmental Setting portions of the EIR will contain a “description of the environment in the vicinity of the Project, as it exists before the commencement of the Project, from both the local and regional perspective.” The setting discussions will also include a brief statement of the pertinent regulatory setting.

Thresholds for determining the significance of impacts will be described for each environmental impact topic. The significance of Project-induced impacts will then be determined for each topical area. The analyses will focus on issues identified by responsible and trustee agencies, local agencies, and other interested parties in response to the NOP. Impacts found to be less than significant will be described.

Impacts that cannot be mitigated below the level of significance will be identified, and the extent to which those impacts could be mitigated through Project alternatives or changes will be demonstrated. Impacts will be quantified to the extent possible. Mitigation measures will be listed and numbered and crossreferenced to applicable impacts.

Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 15 Elements of the Environmental Setting, Impacts, and Mitigation Measures Sections of the EIR. The elements of the Environmental Setting and Impacts and Mitigation Measures sections of the EIR are described in more detail in the following sections.

Using existing data, Stantec will prepare an Administrative Draft EIR in accordance with Appendix G of the CEQA Guidelines.

Aesthetics, Light, and Glare. Stantec visual resources specialists will produce an EIR section that, in text and images, thoroughly describes the visual environment at and near the Project location both under current conditions and with the Project. Aesthetics characteristics, including light and glare, would be assessed in relation to General Plan policies, Zoning Code requirements, and the City’s Design Guidelines. Any impacts and associated mitigation measures (and mitigation measures for alternatives) will be presented clearly and concisely. Stante will incorporate Federal Highway Administration’s method for visual assessments. This approach allows for a transparent, defensible evaluation of any effects to visual quality from the Project, which will support the EIR section’s assessment of the Project’s potential effects to existing visual character.

The assessment of potential changes to the visual environment from the Project will be supported by photo-realistic simulations produced for up to three (3) viewpoints, or Key Observation Points (KOPs). We assume the site plans and associated graphics and elevations will be provided by the Applicant and that Stantec will prepare the three visual simulations using the renderings provided by the Applicant. Stantec will collaborate with City staff in selecting the most representative views to use as KOPs.

Agricultural & Forestry Resources. Stantec will prepare the Agricultural and Forestry Resources section of the EIR using readily available information and the City’s General Plan and its EIR as well as the LESA Model prepared in Task 3.2a.

Air Quality, Greenhouse Gases, and Energy. Stantec will prepare air quality, greenhouse gas, and energy analysis within the appropriate EIR chapters using the information provided in the Air Quality and Greenhouse Gases Report outlined in Task 3.2b.

Biological Resources. The Project site is substantially developed; however, sensitive habitats or specialstatus species may still be present. Stantec will prepare the Biological Resources section of the CEQA document using the Applicant-provided biological reports and the Biological Resources Assessment outlined in Task 3.2c.

Cultural Resources and Tribal Cultural Resources. The Cultural and Tribal Resources sections of the EIR will analyze direct and indirect impacts to cultural and tribal resources as a result of the Project.

Stantec cultural and tribal resources staff will draft the Cultural and Tribal resources sections of the CEQA document using the results of the Historic Cultural Resources assessment outlined in Task 3.2d.

Additionally, this scope assumes Stantec will assist the City in AB 52 and SB 18 consultation.

Geology and Soils. Stantec will evaluate the potential effects related to erosion, deposition, displacement, compaction or coverage of soils, alteration of topography, geologic hazards, liquefaction, and seismic conditions within the Project area and the potential impacts that may occur from the Project.

The analysis will be based on existing studies, published materials, and the Applicant-provided Geotechnical Report.

Hazards and Hazardous Materials. Stantec will prepare the Hazards and Hazardous Materials sections of the CEQA document using the Applicant-provided Phase I Environmental Site Assessment (Phase I).

Additionally, Stantec will prepare the EIR section using publicly available databases from the California Environmental Protection Agency, Department of Toxic Substances and Control, and the State Water Resources Control Board. We will analyze potential impacts due to hazardous materials and Emergency Response and Evacuation.

Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 16 Hydrology and Water Quality. The Project would include construction and operational activities that could be generated from future anticipated buildout associated with the Project, that may have potential water quality and drainage impacts. Stantec will evaluate the hydrologic and water quality conditions (including analysis of the storm water system and potential flooding impacts) of the Project area based on the hydraulic calculations provided by the Applicants. Short-term construction impacts potentially posed by construction activity are expected to be less than significant or to be fully mitigated by adherence to applicable stormwater pollution prevention guidelines promulgated by the state and the RWQCB.

Land Use and Planning. Stantec will evaluate the implications of the three projects and ELT Growth Area Specific Plan in both a programmatic and project-level evaluation and will anticipate the physical character changes associated with the proposed General Plan amendmens. Existing surrounding land uses will be identified and described to determine land use compatibility and to identify potential conflicts that could occur during Project construction or operational activities that could be generated from the prezoning of the Project site. In evaluating land use issues, Stantec will consider the consistency of the Project with federal, state, regional, and local land use plans and regulations, as well as the Project’s compatibility with the existing and planned land uses in the vicinity.

Noise. Stantec will develop a noise impact analysis within the EIR document that will evaluate the Project’s impacts from noise using the information provided in the Noise Assessment outlined in Task

3.2e.

Population, Housing, and Employment. The CEQA document will describe the population of the region, as well as local and regional employment and housing statistics. The analysis will evaluate the potential for implementation of the Project (that could be generated from future anticipated buildout associated with the pre-zoning of the Project site) to induce substantial population growth (including beyond that of the General Plan) or displace housing or people such that development of replacement housing is required.

This discussion will focus on projected population growth, how the existing General Plan may or may not accommodate this growth, and the provision of housing relative to the City's current Housing Element and Regional Housing Needs Allocation.

Public Services. The Project would directly and indirectly (e.g., through increased employment and population) result in an increased demand for emergency services (police and fire), school services, and library facilities. The CEQA section will discuss the anticipated demand and analyze the capacity of these existing services to serve the level of development that could be generated from future anticipated buildout associated with the pre-zoning of the Project site, based on communication with service providers. This section will also describe potential impacts to public services and the potential for implementation of the Project to result in increased demands for public services including such that new or expanded facilities might be constructed (including solid waste disposal and utilities) or that proposed facilities would result in significant impacts to the environment.

Recreation. The analysis will focus on physical environmental impacts on recreational facilities that would result from the Project (that could be generated from future anticipated buildout associated with the pre-zoning of the Project site). Publicly accessible recreational facilities and open space facilities within the Project area will be identified and the Project’s projected population’s impact on these facilities will be analyzed.

Transportation. Stantec will prepare the VMT analysis and Traffic section of the CEQA document using the Transportation Study outlined in Task 3.2f above.

Utilities and Service Systems. This section of the EIR will address potential effects related to the availability and capacity of utilities and services based on publicly available information, information provided by the City, and the WSA outlined in Task 3.2g. Utilities and services that will be addressed include sewer service, storm water treatment facilities, water service/availability, water pressure, water infrastructure, and fire hydrants, and solid waste collection and disposal. This section will discuss whether any of these services or facilities is below adopted standards, or near or beyond their capacity to Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 17 adequately serve the Project. Particular attention will be given to water demands that will result from longterm operation of the Project (that could be generated from future anticipated buildout associated with the rezoning of the Project site).

Mitigation Measures. To address potentially significant impact identified in the analysis, Stantec will develop legally adequate mitigation measures (as required by CEQA Guidelines Section 15370). When imposing mitigation, lead agencies must ensure there is a “nexus” and “rough proportionality” between the measure and the significant impacts of the project. (CEQA Guidelines Section 15126.4, subd. (a)(4)(A)–(B), citing Nollan v. Ca. Coastal Commission (1987) 483 U.S. 825, Dolan v. City of Tigard (1994) 512 U.S. 374.) All mitigation must be feasible and fully enforceable, and all feasible mitigation must be imposed by lead agencies. (CEQA Guidelines Section 15041.) Baseline. The EIR will include a robust, separate, and specific section documenting and establishing the baseline conditions for the Project.

Cumulative Analysis. Stantec will describe the reasonably foreseeable projects within a study area determined, in close communication with the City, to be appropriate to the CEQA requirement to consider cumulative impacts. As identified above, Stantec assumes the City will provide information on all reasonably anticipated projects so cumulative projects can be adequately addressed. Cumulative projects will be discussed for each technical issue and growth-inducing impacts will be evaluated separately in the EIR.

Effects Found Not to Be Significant. Stantec will describe effects found not to be significant in accordance with CEQA Guidelines Section 15128 by listing them with brief explanations of why they are not significant.

Significant Unavoidable Adverse Impacts. Stantec will discuss all significant unavoidable adverse impacts in conformance with CEQA Guidelines Section 15126(b). The discussion will include any impacts that can be partially mitigated, but not to a less-than-significant level.

Growth-Inducing Impacts. Pursuant to Section 15126(g) of the CEQA Guidelines, Stantec will discuss any potential growth-inducing impacts of the Project. Potential sources of growth inducement and their corresponding impacts, such as removal of obstacles to growth (i.e., extension of infrastructure), new employment generation, or major economic influences, will be qualitatively analyzed to the extent that they are applicable.

Alternatives to the Project. Pursuant to CEQA Guidelines Section 15126.6, Stantec will evaluate three alternatives to the Project. One alternative will be the CEQA-required “No -Project” alternative. The other two alternatives will be formulated in consultation with the City. Each alternative will be described in sufficient detail and evaluated against the Project to determine if it will have fewer, equivalent, or greater impacts. A matrix will be provided comparing each alternative’s impacts on the various topical areas. The Alternatives section will also include a description of alternatives that were initially considered but ultimately rejected from further consideration.

Alternatives compared in the EIR will be selected based on their ability to reduce one or more potential impacts that would otherwise be significant and unavoidable below what can be achieved through mitigation alone. Stantec will develop reasonably detailed analyses of impacts associated with these alternatives, by topic, in comparison with the Project. As required by Section 15126(f), the Draft EIR will identify the environmentally superior alternative and, if that is the “No-Project” alternative, the environmentally superior alternative among the remaining action alternatives.

Other CEQA Sections. Stantec will prepare the remaining CEQA-mandated sections and the MMRP.

Project Summary. Stantec will prepare a summary, presenting the significant conclusions of the EIR in a manner that is easy to understand. A summary table format will be used to identify the significant impacts and the effectiveness of the recommended mitigation measures. A summary of the alternatives Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 18 analyses, issues still to be resolved, and issues subject to potential controversy will be presented, as required by CEQA compliance procedures.

Deliverable
• Administrative Draft EIR: one electronic copy (MS Word and PDF as needed) • Administrative Draft EIR: five hard copies
Task 3.4: Revised Draft EIR and Public Draft EIR
Revised Draft EIR. Stantec will respond to one round of consolidated, reconciled City comments on the Administrative Draft EIR. To incorporate responses to these review comments into the Administrative Draft EIR, we will coordinate with the City staff who will assemble comments on, and suggested revisions to, the Administrative Draft EIR. One set of unified City staff comments will be provided to Stantec for the Administrative Draft EIR review. The City will reconcile conflicting review comments, if needed, among City staff before giving the comments to Stantec. We will complete one set of revisions to the Administrative Draft EIR, pursuant to review comments and in conformance with the scope of work.

Stantec will then prepare and reproduce a Revised Draft EIR for submittal to the City for review prior to distribution to the public. It is assumed comments on the Administrative Draft EIR would not require new analysis; should comments on the Administrative Draft EIR and/or Revised Draft EIR require new analysis, a revised scope of services and fee would be provided.

Public Draft EIR. Stantec will prepare the Public Draft EIR by responding to one round of consolidated, reconciled City comments on the Revised Draft EIR. Stantec will prepare the Draft EIR in a manner that is ready to be published for public review. Once the Draft EIR is deemed acceptable for public distribution, Stantec will upload the electronic copies to the State Clearinghouse CEQA portal in coordination with the City. Stantec will provide an electronic copy to the City for distribution and web posting. Upon request, Stantec will provide the City with 5 bound hard copies of the Draft EIR document. Stantec assumes that the City will provide one set of consolidated comments on the review of the Administrative Draft EIR and the review of the Screencheck Draft EIR.

Deliverable
• Revised Draft EIR: one electronic copy (MS Word and PDF) • Public Draft EIR for public circulation, and posting to City’s website and State Clearinghouse: one electronic copy (MS Word, PDF, and flash drive)
• Public Draft EIR: five hard copies
Task 3.5: Administrative Final EIR, Revised Final EIR, Final EIR, Response to Comments, and MMRP
Administrative Final EIR. After the close of the 45-day public comment period, Stantec will prepare written responses to comments received on the Draft EIR and submit them for review by City staff. The responses to comments will be prepared based on the CEQA Guidelines and the City’s CEQA implementing procedures and will be submitted to the City in the form of an Administrative Final EIR. To implement this process, the following steps are proposed:
• City staff will compile and transmit to Stantec all written comments on the Draft EIR. • Stantec will confer with City staff to review written comments on the Draft EIR and comments from public meetings and hearings to develop a general framework and strategies for preparing responses. The format of the Final EIR will be as an attachment of responses to comments to the text of the Draft EIR.
• Stantec will submit the Administrative Final EIR and the Administrative Draft MMRP (as detailed below) for City staff review. Responses within this proposal’s scope of work and budget will consist of explanation, elaboration, or clarification of the data contained in the Draft EIR with a Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 19 budgeted effort for Stantec staff time to address up to 360 individual comments (not individual comment letters) in this task. This level of effort assumes 122 hours of senior staff time multiplied by the ability to respond to up to three comments per hour, resulting in 360 individual comment responses. If the level of effort is more than anticipated in this scope, Stantec will submit a change order for City’s approval. Stantec assumes that no significant errata would be needed, and no new analysis would be required.
• Stantec will identify questions germane to the City or the Applicant’s team. We assume that should questions or comment arise during the EIR process, related to that information, that those same individuals or consultants will be available to address any comments or concerns.

Revised Final EIR and Final EIR. Stantec will revise the Administrative Final EIR by incorporating written responses to comments received from City staff, yielding a Revised Final EIR and then the Final EIR review. One set of unified comments incorporating all City staff comments on the Draft and Revised Final EIRs will be provided to Stantec. The Final EIR shall comprise the Draft EIR, comments on the Draft EIR, and responses to all comments on the Draft EIR, including any necessary changes to the Draft EIR text.

Submittal of the Final EIR shall be accompanied by submittal of the Final MMRP, as outlined below.

Stantec will present the Final EIR and MMRP to the Planning Commission and City Council for certification at a public hearing (as detailed in Task 8).

Mitigation Monitoring and Reporting Program. Stantec will prepare the MMRP required by Public Resources Code (PRC) Section 21081.6, as mandated by AB 3180, for adoption at the time of the CEQA findings. Stantec will prepare an Administrative Draft MMRP in accordance with the CEQA Guidelines and the City’s CEQA implementing procedures. The Administrative Draft MMRP will be prepared concurrently with preparation of the Public Draft EIR. The MMRP will be designed to ensure compliance with mitigation measures required during Project implementation. The MMRP will be designed to fit into the City’s existing entitlement and Project review process; the City will provide the format. Stantec will coordinate with City staff to refine MMRP content and format prior to preparing the “final” MMRP. The MMRP will include, but not be limited to, the following:
• Mitigation measures.
• Mitigation measures to be monitored with specific mitigation performance standards. • Monitoring requirements.
• Type of monitoring program or activity necessary to monitor each specific mitigation measure, with monitoring time frame.
• Person/agency responsible for implementing mitigation measures and/or monitoring measures. • Assignment of roles and responsibility, with the general qualifications that will be required of individuals or organizations necessary to implement each specific mitigation or monitoring activity.
• Timing and/or frequency of monitoring measures.
• Specific review or inspection schedule for each measure. • Person/agency responsible for ensuring compliance with mitigation requirements and monitoring and reporting program.

After public review and comment on the Draft EIR, Stantec will revise the MMRP in accordance with the comments provided and will submit the “final” MMRP with the Final EIR.

Deliverable
• Administrative Final EIR including response to comments: one electronic copy (MS Word) • Revised Final EIR including response to comments: one electronic copy (MS Word and PDF) • Final EIR including response to comments, for public circulation, and posting to City’s website and State Clearinghouse: one electronic copy (MS Word, PDF, and flash drive) Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 20 • Final EIR including response to comments: 10 hard copies • Administrative Draft MMRP: one electronic copy (MS Word) • “Final” MMRP: one electronic copy (MS Word and PDF)
Task 3.6: Noticing
Stantec will prepare all CEQA-required notices in compliance with state legislation and guidelines. This task includes the preparation of the Notice of Availability (NOA) and the Notice of Completion (NOC).

Stantec will prepare a NOA for both the Draft EIR and Final EIR. This task includes completing the NOA form, as well as preparation of the associated mailings and newspaper notices electronic files for City printing, envelope stuffing, and distribution. Stantec will prepare the NOC in compliance with the CEQA Guidelines and submit the draft notices for City staff review; if necessary, Stantec will revise the draft notices based on staff comments. Stantec will file one copy of the NOC with the State Clearinghouse at the time of Draft EIR publication.

Stantec will work with the City to prepare the Notice of Determination (NOD). It is assumed the City will file the NOD with the Solano County Clerk within five business days of EIR certification. The purpose of the NOD filing is to limit the legal challenge period to 30 days. If an NOD is not filed within five business days of certification, the legal challenge period is 180 days. The NOD filing also requires payment of a filing fee, which Stantec assumes will be paid by the City.

Deliverable
• NOA: one electronic copy (PDF)
• NOC: one electronic copy (PDF)
• State Clearinghouse Electronic Submittal (including Draft EIR, NOC, and SCH Project Summary Form)
• NOD: one electronic copy (PDF)
Task 3.7: Findings of Fact and Statement of Overriding Considerations Findings of Fact. Stantec will prepare draft written findings for each significant effect identified in the EIR as a separate document, pursuant to CEQA Guidelines Section 15091. Stantec will prepare the draft Findings of Fact on behalf of the City. As required by the State CEQA Guidelines, one of three findings must be made for each significant effect, which must be supported by substantial evidence in the record.

Stantec will prepare one draft of the Findings of Fact and that City staff will finalize the Findings of Fact for adoption.

Statement of Overriding Considerations. Stantec will prepare a draft of applicable justification for a possible Statement of Overriding Considerations, pursuant to CEQA Guidelines Section 15093. The Statement of Overriding Considerations would rely on input from the City regarding the benefits of the Project. The Statement of Overriding Considerations would be supported by substantial evidence in the record. Stantec will prepare one draft of the Statement of Overriding Considerations and that City staff will finalize the Statement of Overriding Considerations for adoption.

Deliverable
• Draft Findings of Fact: one electronic copy (MS Word) • Draft Statement of Overriding Considerations: one electronic copy (MS Word) Task 4: Coordination/Consultation with Other Agencies
Under this task, Stantec will coordinate with City Staff as well as provide consultation/coordination with all appropriate federal, state, and local government agencies pertinent to the preparation of the EIR Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 21 including, but not limited to:
• Solano County
• Solano County LAFCO
• Solano County Airport Land Use
Commission (ALUC)
• Water Agencies
• School District
• YSAQMD
• Resource Agencies
• Other Agencies as appropriate
This level of effort assumes 32 hours of Project Manager/Deputy Project Manager/senior staff time.

Task 5: Project Management and Bi-Weekly Meetings
Trevor and Anna will attend various staff and public meetings, such as the scoping meeting, public hearing on the Draft EIR, and adoption hearings. Those meetings are listed below and are associated with the tasks described in detail above. In addition to the meetings listed below, as requested in the RFI, this scope of work assumes regular bi-weekly communications and status meetings involving the Stantec Project Management team and City staff, either by virtual meeting, in person, or conference call, are anticipated throughout the duration of the contract (anticipated to be two years, per the RFP; i.e., 52 onehour meetings). This task also consists of the ongoing management activities that ensure Stantec’s ability to keep the Project running smoothly on time, and within budget.

Anna will maintain a Working Project Schedule for the Project in Microsoft Project. The Working Project Schedule will be updated bi-weekly and shared at each Bi-Weekly Project Check-in Meeting and will be maintained throughout the duration of the Project. Trevor and Anna will ensure information is distributed appropriately, comments regarding Project-related issues are communicated effectively and efficiently, and financial performance is tracked regularly (i.e., invoices). Stantec’s Project Manager will also ensure that consultation and coordination occur, as needed, with outside agencies and individuals throughout the process.

In addition to the scoping meeting outlined in Task 3.1, Stantec Trevor and Anna will both attend up to four additional 2-hour public hearings as identified in the RFP (likely two Planning Commission and two City Council) (in-person) for the Project and up to four 2-hour community outreach meetings for the Project, as well as one 2-hour ALUC meeting (virtual or in-person) for the Project. It is assumed that Stantec will prepare a slide-deck presentation and/or graphics of the Project to accompany the City’s Staff Report presentation for the Planning Commission or City Council meetings. When meetings take place as a formal public hearing before the Planning Commission or City Council, the City will be responsible for the preparation of minutes and the keeping of records.

In addition to Project kick-off meeting identified in Task 2: Kick-off Meeting, Stantec Principal-in-Charge and Project Manager, Trevor, and Deputy Project Manager and QA/QC Manager, Anna, will attend the following meetings:
• Public Scoping Meeting: one, 2-hour in-person meeting. • Working meetings with City staff as necessary to discuss comments on the Administrative Draft EIR and Administrative Final EIR: one, 2-hour virtual meeting each. • Up to 52 Bi-weekly Project Check-in Meetings: 1-hour virtual meeting, in person, or conference call, each.
• Up to four additional 2-hour public hearings (likely two Planning Commission and two City Council) (in-person) for the Project.
• Up to four 2-hour community outreach meetings (in-person) for the Project. • One 2-hour ALUC meeting (virtual or in-person) for the Project.

Item 9.b
Attachment A: ELT Specific Plan Project |EIR Detailed SOW and Deliverables |Stantec 22 Deliverable
• Draft Meeting Notes for all meetings attended by Stantec (with exception of Planning Commission or City Council Hearings): one electronic copy (email, MS Word, or PDF) • Bi-weekly Schedule using Microsoft Project
• Meeting Agenda for all Project meetings attended by Stantec: one electronic copy (email, MS Word, or PDF)
• Bi-weekly Updated Action Items Tracker: one electronic copy (MS Word or PDF) Item 9.b
ATTACHMENT B:

February 26, 2026, Project Schedule
Item 9.b
ID Task
Mode
Task Name Duration Start Finish Predecess Notes
1 ELT Project 976 days Wed 12/13/23 Wed 11/10/27
2 Initiation Process 5 days Tue 4/9/24 Mon 4/15/243 City Council Hearing on GPA Initiation and Guiding Principals
1 day Tue 4/9/24 Tue 4/9/24
4 Formal Application Submittal
provided to City of Vacaville
1 day Mon 4/15/24 Mon 4/15/24
5 Specific Plan and General Plan
Amendment Process
698 days Wed 12/13/23 Mon 9/28/26
6 Consultant Selection 166 days Wed 5/1/24 Fri 12/20/247 City Prepare/Issue RFPs for SP Consultant, EIR Consultant
1 day Wed 5/1/24 Wed 5/1/24
8 EIR and SP Proposals due 1 day Mon 6/10/24 Mon 6/10/249 RFPs Reviewed/Interviews if needed
1 day Wed 6/12/24 Wed 6/12/24
10 Select SP and EIR
Consultant(s)
1 day Fri 6/28/24 Fri 6/28/24
11 Prepare RFP for Fiscal Study,
Legal Counsel, Engineering consultants
30 days Tue 10/22/24 Wed 12/4/24
12 Fiscal and Engineering RFP
Due
1 day Wed 12/4/24 Wed 12/4/24
13 Select Fiscal and Engineering
consultants
12 days Thu 12/5/24 Fri 12/20/24 12
14 Consultant Contracts to City
Council
32 days Fri 6/28/24 Tue 8/13/24 10
15 Specific Plan 524 days Mon 7/1/24 Fri 8/14/2616 Kick-off meeting w/ SP & EIR Consultants
1 day Tue 8/27/24 Tue 8/27/24
17 Prepare existing conditions
map and report
30 days Tue 8/27/24 Tue 10/8/24 16
18 Dahlin to prepare Outreach
Plan
75 days Wed 8/28/24 Thu 12/12/24 16
19 Identify Opportunities and
Constraints /Potential need toCheck in with City Council 1 day Tue 5/27/25 Tue 5/27/25
20 Fiscal Contract to City Council 1 day Tue 3/11/25 Tue 3/11/2521 Identify key facilities needed (roadways, utilities, parks, substations, schools etc.). 25 days Mon 3/3/25 Fri 4/4/25
22 Identify Amendments to GP 291 days Wed 8/28/24 Fri 10/31/25 16 2022 2023 2024 2025 2026 2027 2028
TaskSplitMilestoneSummary
Project SummaryInactive TaskInactive MilestoneInactive Summary Manual TaskDuration-onlyManual Summary RollupManual Summary Start-onlyFinish-onlyExternal TasksExternal Milestone
DeadlineProgressManual Progress

Project: ELT ProjectDate: Wed 2/25/26
Item 9.b
ID Task
Mode
Task Name Duration Start Finish Predecess Notes
23 Admin Draft Specific Plan
Prepared (1st Draft)
100 days Wed 8/28/24 Fri 1/31/25 16
24 City Review of Admin Draft
Specific Plan (1st Draft)
19 days Mon 2/3/25 Fri 2/28/25 23
25 City review of original Land
Use Plan
23 days Mon 7/1/24 Wed 7/31/24
26 Submittal of Revised LU Plan 1 day Wed 10/22/25 Wed 10/22/2527 City review of Revised LU Plan 5 days Thu 10/23/25 Wed 10/29/25 2628 LU Plan Status Update to CC 1 day Wed 11/19/25 Wed 11/19/2529 Revised Specific Plan Prepared and Submitted (2ndDraft)
32 days Mon 12/15/25 Mon 2/9/26 24
30 Executive Summary &
Introduction Submitted
1 day Mon 2/9/26 Mon 2/9/26 Staff to return comments
3/6
31 Setting & Context
Submitted
1 day Mon 2/9/26 Mon 2/9/26 Staff to return comments
3/6
32 Vision & Key Elements
Submitted
1 day Mon 2/9/26 Mon 2/9/26 Staff to return comments
3/6
33 Land Use Submitted 1 day Mon 12/15/25 Mon 12/15/25 city comments submitted to DAHLIN 2/2
34 Development Standards &
Design Guidelines Submitted
1 day Mon 2/9/26 Mon 2/9/26 Staff to return comments
3/6
35 Circulation & Mobility
Submitted
1 day Mon 12/15/25 Mon 12/15/25 city comments submitted to DAHLIN 2/2
36 Parks & Open Space
Submitted
1 day Mon 2/9/26 Mon 2/9/26 Staff to return comments
3/6
37 Implementation Submitted 1 day Tue 2/3/26 Tue 2/3/26 Staff to return comments 3/6
38 Public Services & Utilities
Submitted
1 day TBD TBD TBD - waiting for technical
study to be completed (ETA mid-March)
39 City Review of Specific Plan
(2nd Draft)
46 days Fri 12/19/25 Fri 3/6/26 29 Applicant team review during this period.
40 Revised Specific Plan
Prepared and Submitted (3rd Draft)
20 days Mon 3/9/26 Fri 4/3/26 39
41 City Review of Specific Plan
(3rd Draft)
15 days Mon 4/6/26 Fri 4/24/26 40 will go to applicant team for review
2022 2023 2024 2025 2026 2027 2028
TaskSplitMilestoneSummary
Project SummaryInactive TaskInactive MilestoneInactive Summary Manual TaskDuration-onlyManual Summary RollupManual Summary Start-onlyFinish-onlyExternal TasksExternal Milestone
DeadlineProgressManual Progress

Project: ELT ProjectDate: Wed 2/25/26
Item 9.b
ID Task
Mode
Task Name Duration Start Finish Predecess Notes
42 Specific Plan Prepared (4th
Draft)
11 days Mon 4/27/26 Mon 5/11/26 41 Public Services & Utilities Chapter to be prepared in April and submitted to city for review with SP Draft 3 43 City review Specific Plan (4th
Draft) and Public Services & Utilities Chapter (1st Draft) 20 days Tue 5/12/26 Tue 6/9/26 42
44 Finalize Specific Plan and
address comments on Public Services & Utilities Chapter 1st Draft 10 days Wed 6/10/26 Tue 6/23/26 43
45 City Final Review of Specific
Plan and Public Services & Utilities Chapter (2nd Draft) 10 days Wed 6/24/26 Wed 7/8/26 44
46 Prepare Public Draft Specific
Plan
5 days Thu 7/9/26 Wed 7/15/26 45
47 Public Review of Draft Specific
Plan and Draft General Plan
30 edays Wed 7/15/26 Fri 8/14/26 46 Parks Commission meets 1st Wed of month; Planning Commission meets 1st and 3rd Tues of month 48 Tentative Maps 62 days Thu 4/30/26 Tue 7/28/2649 Tentative Map(s) Submitted 1 day Thu 4/30/26 Thu 4/30/26 large lot tentative maps50 City and Outside Agency Review (deemed incomplete until annexation finalized)
20 days Fri 5/1/26 Fri 5/29/26 49
51 Revisions to Tentative
Maps/Resubmittal
20 days Mon 6/1/26 Fri 6/26/26 50
52 City Council action on TMs
once annexation is Complete
21 days Mon 6/29/26 Tue 7/28/26 51 Date TBD
53 Public Outreach 667 days Wed 12/13/23 Fri 8/14/2654 DAHLIN to Draft Outreach Plan
47 days Wed 8/28/24 Thu 10/31/24 16
55 Draft Community
Engagement Strategy
15 days Mon 12/2/24 Fri 12/20/24
56 Initial Community Meetings 1 day Wed 12/13/23 Wed 12/13/2357 Community Metting on Land Use Map
1 day Thu 1/29/26 Thu 1/29/26
2022 2023 2024 2025 2026 2027 2028
TaskSplitMilestoneSummary
Project SummaryInactive TaskInactive MilestoneInactive Summary Manual TaskDuration-onlyManual Summary RollupManual Summary Start-onlyFinish-onlyExternal TasksExternal Milestone
DeadlineProgressManual Progress

Project: ELT ProjectDate: Wed 2/25/26
Item 9.b
ID Task
Mode
Task Name Duration Start Finish Predecess Notes
58 Parks Commission Workshop
on Smaller Parks
1 day Wed 4/1/26 Wed 4/1/26 Date to be confirmed;
Parks Commission meets 1st Wed of month
59 Planning Commsion and Parks
Commissions Public Workshops on Draft Specific Plan
30 edays Wed 7/15/26 Fri 8/14/26 46 To occur during public review of Draft SP; Parks Commission meets 1st Wed of month; Planning Commission meets 1st and 3rd Tues of month 60 Development Agreement 179 days Thu 1/15/26 Mon 9/28/2661 Draft Fiscal Impact and Services CFD Analysis Submitted to City for Review
1 day Thu 1/15/26 Thu 1/15/26
62 City reviews Draft Fiscal
Impact and Services CFD Analysis
49 days Fri 1/16/26 Fri 3/27/26 61
63 Revisions to Draft Fiscal
Impact and Services CFD Analysis
15 days Mon 3/30/26 Fri 4/17/26 62
64 City Reviews Revised Draft
Fiscal Impact and Services CFD Analysis
10 days Mon 4/20/26 Fri 5/1/26 63 Applicant team to review 65 Fiscal Impact and Services
CFD Analysis Finalized
5 days Mon 5/4/26 Fri 5/8/26 64
66 Prepare Public Facilities
Financing Plan
80 days Mon 5/11/26 Tue 9/1/26 65 Infrastructure funding strategy; municipal/facility shortfall analysis is included in the PFFP. PFFP takes 3-4 months followingreceipt of public facility cost estimates. 67 Review tax sharing scenarios
with City
14 days Mon 5/11/26 Fri 5/29/26 65 Tied to Task 65; CFD funding for infrastructure through the PFFP.
68 Prepare Draft Terms/Outline 5 days Mon 6/1/26 Fri 6/5/26 67 Related to tax sharaing agreement.
69 Development Agreement
Drafted
80 days Mon 6/8/26 Mon 9/28/26 68 Anticipated 4 months of City/Applicant negotiations
70 City/Applicant Issues List
identified
20 days Mon 6/1/26 Fri 6/26/26 67
71 Revisions to DA 20 days Mon 6/29/26 Mon 7/27/26 70
2022 2023 2024 2025 2026 2027 2028
TaskSplitMilestoneSummary
Project SummaryInactive TaskInactive MilestoneInactive Summary Manual TaskDuration-onlyManual Summary RollupManual Summary Start-onlyFinish-onlyExternal TasksExternal Milestone
DeadlineProgressManual Progress

Project: ELT ProjectDate: Wed 2/25/26
Item 9.b
ID Task
Mode
Task Name Duration Start Finish Predecess Notes
72 Draft Conditions of Approval 21 days Mon 6/8/26 Tue 7/7/26 68 73 Finalize DA 20 days Tue 7/28/26 Mon 8/24/26 71 City/Applicant negotiations and finalize
74 Initiate Tax Share Discussion
with County
20 days Mon 6/1/26 Fri 6/26/26 67 Will likely require more than 20 business days.
75 CEQA Process 434 days Fri 10/17/25 Fri 7/23/27 CEQA schedule based on LU Plan and Phasing Plan
76 Prepare NOP 16 days Fri 10/17/25 Fri 11/7/2577 City reviews NOP 5 days Mon 11/10/25 Fri 11/14/25 7678 Finalize NOP and prepare for public distribution
5 days Mon 11/17/25 Fri 11/21/25 77
79 City Issues Notice of Preparation 1 day Fri 11/21/25 Fri 11/21/25 78FF80 Public Review of NOP 42 edays Fri 11/21/25 Fri 1/2/26 79 extended public review81 NOP Scoping Meeting 1 day Tue 12/16/25 Tue 12/16/2582 Applicant Provides Responses to

CEQA RFI
1 day Fri 3/6/26 Fri 3/6/26
83 Draft EIR Project Description 10 days Mon 3/9/26 Fri 3/20/26 8284 City reviews Draft EIR Project Description
5 days Mon 3/23/26 Fri 3/27/26 83 reduced from 10 days to 5 days to advance schedule
85 Finalize Draft EIR Project
Description
5 days Mon 3/30/26 Fri 4/3/26 84
86 Tribal Consultation initiated 38 days Mon 4/6/26 Thu 5/28/26 85 site visits with Tribal Representatives, etc.
87 Prepare Technical Studies 50 days Mon 4/6/26 Mon 6/15/26 8588 Project CEQA Alternatives developed
5 days Tue 6/16/26 Mon 6/22/26 87
89 Prepare ADEIR 68 days Mon 4/6/26 Fri 7/10/26 8590 ADEIR reviewed by City 20 days Mon 7/13/26 Fri 8/7/26 8991 Prepare Screencheck EIR 20 days Mon 8/10/26 Fri 9/4/26 9092 City Reviews Screencheck EIR 5 days Mon 9/7/26 Fri 9/11/26 9193 Finalize Draft EIR for public review
5 days Mon 9/14/26 Fri 9/18/26 92
94 Draft EIR Circulates 45 edays Fri 9/18/26 Mon 11/2/26 9395 Parks and Rec Staff Report Due 45 edays Fri 9/18/26 Mon 11/2/26 93 date TBD96 Parks Hearing Notice Due 45 edays Fri 9/18/26 Mon 11/2/26 93 date TBD97 Parks and Rec Commission Meeting
45 edays Fri 9/18/26 Mon 11/2/26 93 ETA 10/1
98 Submit ALUC request for review
to County
45 edays Fri 9/18/26 Mon 11/2/26 93 date TBD
99 Airport Land Use Commission 45 edays Fri 9/18/26 Mon 11/2/26 93 2nd Thurs of month; ETA 10/15
2022 2023 2024 2025 2026 2027 2028
TaskSplitMilestoneSummary
Project SummaryInactive TaskInactive MilestoneInactive Summary Manual TaskDuration-onlyManual Summary RollupManual Summary Start-onlyFinish-onlyExternal TasksExternal Milestone
DeadlineProgressManual Progress

Project: ELT ProjectDate: Wed 2/25/26
Item 9.b
ID Task
Mode
Task Name Duration Start Finish Predecess Notes
100 PC Hearing Notice 45 edays Fri 9/18/26 Mon 11/2/26 93 date TBD 101 PC Staff Report Due 45 edays Fri 9/18/26 Mon 11/2/26 93 date TBD102 Planning Commission Public Hearing No. 1 for DEIR
45 edays Fri 9/18/26 Mon 11/2/26 93 ETA 10/20
103 Meeting to discuss Conditions 20 days Tue 11/3/26 Wed 12/2/26 102 City/Applicant to discuss - date TBD between PC1 andPC2
104 Prepare Response to Comments
FEIR
40 days Tue 11/3/26 Fri 1/8/27 94
105 City Review Admin FEIR 15 days Mon 1/11/27 Mon 2/1/27 104106 Prepare Screencheck FEIR 10 days Tue 2/2/27 Tue 2/16/27 105107 City Review Screencheck FEIR 5 days Wed 2/17/27 Tue 2/23/27 106108 Finalize FEIR 5 days Wed 2/24/27 Tue 3/2/27 107109 FEIR issued for 10-day availability
10 edays Tue 3/2/27 Fri 3/12/27 108
110 PC Staff Report Due 12 days Wed 2/24/27 Thu 3/11/27 107 due month before CC111 Legal notice PC Hearing 1 day Fri 3/12/27 Fri 3/12/27 110 20 days before PC112 Planning Commission Public Hearing No. 2 for Entitlements
1 day Tue 4/6/27 Tue 4/6/27
113 City Council Staff Report due 1 day Wed 4/14/27 Wed 4/14/27 due month before CC114 City Council Legal Notice due 1 day Wed 4/21/27 Wed 4/21/27 20 days before CC115 City Council Hearing No. 1 1 day Tue 5/11/27 Tue 5/11/27 2nd and 4th Tues of month116 City Council No. 2 Staff Report Due
1 day Mon 5/10/27 Mon 5/10/27 due month before CC
117 City Council Legal Notice No. 2 1 day Wed 5/19/27 Wed 5/19/27 20 days before CC118 City Council Hearing No. 2 1 day Tue 6/8/27 Tue 6/8/27 2nd and 4th Tues of month119 City Council Second Reading Legal Notice

TBD TBD
120 City Council Second Reading
Staff Report Due
1 day Wed 6/16/27 Wed 6/16/27
121 City Council Second Reading 1 day Tue 6/22/27 Tue 6/22/27 2nd and 4th Tues of month122 NOD filed 1 day Wed 6/23/27 Wed 6/23/27 121123 30-day appeal period 30 edays Wed 6/23/27 Fri 7/23/27 122124 Annexation Process 319 days Mon 8/3/26 Wed 11/10/27125 Initiate Municipal Service Review
1 day Mon 8/3/26 Mon 8/3/26 can initiate in Aug 2026 if City-wide MSR gets approved in June 2026
126 Admin Draft MSR submitted 42 days Tue 8/4/26 Wed 9/30/26 125127 MSR Review 17 days Thu 10/1/26 Fri 10/23/26 126 2022 2023 2024 2025 2026 2027 2028
TaskSplitMilestoneSummary
Project SummaryInactive TaskInactive MilestoneInactive Summary Manual TaskDuration-onlyManual Summary RollupManual Summary Start-onlyFinish-onlyExternal TasksExternal Milestone
DeadlineProgressManual Progress

Project: ELT ProjectDate: Wed 2/25/26
Item 9.b
ID Task
Mode
Task Name Duration Start Finish Predecess Notes
128 MSR Finalize 20 days Mon 10/26/26 Fri 11/20/26 127
129 Finalize Detachment Agreement
and Mitigation for Fire District
19 days Wed 5/12/27 Tue 6/8/27 115 During CC process
130 City submits Draft Application to
LAFCO
20 days Wed 6/23/27 Wed 7/21/27 121 TBD; date to be updated 131 City Submit Application and
Resolution to LAFCO for a SOI Amendment
5 days Thu 7/22/27 Wed 7/28/27 130 date shifted out to align with CC.
132 LAFCO Review 25 days Thu 7/29/27 Wed 9/1/27 131 assumes 5 week review133 Finalize Tax Share Agreement between City/County
250 days Mon 8/17/26 Wed 8/18/27 47
134 LAFCO Public Notice 1 day Thu 8/19/27 Thu 8/19/27 133135 LAFCO Staff Report Due 1 day Thu 8/19/27 Thu 8/19/27 133136 LAFCO SOI/MSR Public Hearing 1 day Mon 9/20/27 Mon 9/20/27137 City Submit Application and Resolution to LAFCO for Annexation
1 day Mon 9/20/27 Mon 9/20/27
138 LAFCO Review of Application 22 days Tue 9/21/27 Wed 10/20/27 137139 LAFCO Public Notice 1 day Thu 10/21/27 Thu 10/21/27 138140 LAFCO Staff Report Due 1 day Thu 10/21/27 Thu 10/21/27 138141 LAFCO Annexation Hearing 1 day Mon 10/11/27 Mon 10/11/27142 30-day Reconsideration Period 30 edays Mon 10/11/27 Wed 11/10/27 141143 Certificate of Completion Sent to County
1 day Thu 11/4/27 Thu 11/4/27 142
144145146147148 City Council: 2nd, and 4th Tuesdays
at 6:00 p.m.
149 Planning Commission: 1st and 3rd
Tuesdays 6:00 p.m.
150 Parks Commission: 1st Wednesday at
6:00 p.m.
151 Solano County ALUC: 2nd Thursday
each month at 7:00 p.m.
2022 2023 2024 2025 2026 2027 2028
TaskSplitMilestoneSummary
Project SummaryInactive TaskInactive MilestoneInactive Summary Manual TaskDuration-onlyManual Summary RollupManual Summary Start-onlyFinish-onlyExternal TasksExternal Milestone
DeadlineProgressManual Progress

Project: ELT ProjectDate: Wed 2/25/26
Item 9.b
ID Task
Mode
Task Name Duration Start Finish Predecess Notes
152 Solano LAFCO: Regular meetings of
the Commission shall take place at 10:00 a.m., the second Monday of February, April, June, August, October and December, except when such day falls on a recognized holidayin which event the regular meeting shall take 153 place at 10:00 a.m., the second
Monday of February, April, June, August, October and December, except when such day falls on a recognized holiday in which event theregular meeting shall take place the following Monday that is not a recognized holiday, or 154 such other day designated by a
majority of the Commission.
2022 2023 2024 2025 2026 2027 2028
TaskSplitMilestoneSummary
Project SummaryInactive TaskInactive MilestoneInactive Summary Manual TaskDuration-onlyManual Summary RollupManual Summary Start-onlyFinish-onlyExternal TasksExternal Milestone
DeadlineProgressManual Progress

Project: ELT ProjectDate: Wed 2/25/26
Item 9.b
ATTACHMENT C:

August 25, 2025, EIR Status Matrix
Item 9.b
EIR Section Environmental Settings Regulatory Settings Impact Analysis Program-Level Analysis Project-Level Analysis hot topics/things to look out for unique approaches list of figures list of appendices unique mitigation Executive Summary
1 Introduction Yes, project location
2 Project Description Yes, site plans

3.0 Environmental
Impact Analysis
Impact AES-a Changes to visual character Applicant site plans and Simulations YES, TBD Impact AES-b
Impact AES-c
Impact AES-d
Impact AG-a Conversion of prime farmland YES, TBD Ag Conversion- LESA Analysis Yes Impact AG-b
Impact AG-c
Impact AG-d
Impact AG-e
Impact AQ-a Air Tech Report Yes
Impact AQ-b
Impact AQ-c
Impact AQ-d
Impact BIO-a Windshield Survey on Non Access parcels.

Yes, TBD Applicant provided BRA and wetland
delineation; Madrone prepares Bio Tech Report
TBD
Impact BIO-b
Impact BIO-c Ulatis Creek going through site
Impact BIO-d
Impact BIO-e
Impact BIO-f
Impact CUL-a Water/Wet Crossing Areas Windshield Survey on Non Access parcels. Yes, TBD Cul Tech Report Impact CUL-b
Impact CUL-c
Impact EN-a Air/GHG/ Energy Appx
Impact EN-b
Preliminary Project Objectives compiled and sent to City; ES will be drafted last after EIR preparedCEQA Guidelines/background text completed; Intro will include NOP comments, project overview, etc.CEQA Guidelines/background text completed

3.5 Cultural Resources

3.6 Energy

3.3 Air Quality

3.4 Biological Resources

3.1 Aesthetics

3.2 Agricultural and
Forestry Resources

Item 9.b
EIR Section Environmental Settings Regulatory Settings Impact Analysis Program-Level Analysis Project-Level Analysis hot topics/things to look out for unique approaches list of figures list of appendices unique mitigation Impact GEO-a Yes Geo Tech (Donaldson and Rayson's- Chen) MM GEO-1: Implement Reccommendations Impact GEO-b
Impact GEO-c MM GEO-1: Implement Reccommendations
Impact GEO-d MM GEO-1: Implement Reccommendations
Impact GEO-e
Impact GEO-f
Impact GHG-a Air/GHG/ Energy Appx
Impact GHG-b
Impact HAZ-a Phase I ESA (each applicant)
Impact HAZ-b MM HYD-1
Impact HAZ-c
Impact HAZ-d Potential existing contamination from
ag uses
MM HAZ-1: Implement Recommendations
Impact HAZ-d
Impact HAZ-f
Impact HAZ-g
Impact HYD-a
Wetland Delination
Impact HYD-b
Impact HYD-c
Located in flood zone
Impact HYD-d Located in flood zone
Impact HYD-e
Impact LU-a
Impact LU-b
Impact MIN-a
Impact MIN-b
Impact NOI-a Noise modeling
Impact NOI-b
Impact NOI-c
Impact POP-a
Impact POP-b

3.13 Noise

3.14 Population and
Housing

3.11 Land Use and
Planning

3.12 Mineral Resources

3.9 Hazards and
Hazardous Materials

3.10 Hydrology and
Water Quality

3.7 Geology and Soils

3.8 Greenhouse Gas
Emission

Item 9.b
EIR Section Environmental Settings Regulatory Settings Impact Analysis Program-Level Analysis Project-Level Analysis hot topics/things to look out for unique approaches list of figures list of appendices unique mitigation

3.15 Public Services Impact PUB-a Extension of City services into unserved areas Impact REC-a
Impact REC-b
Impact TRANS-a Traffic Study
Impact TRANS-b
Impact TRANS-c
Impact TRANS-d

3.18 Tribal Cultural
Resources Impact TCR-a Cultural Study
Impact UTIL-a Extension of City services into unserved areas WSA Impact UTIL-b
Impact UTIL-c
Impact UTIL-d
Impact UTIL-e
Impact WF-a
Impact WF-b
Impact WF-c
Impact WF-d Yes, figure of related projects
4 Cumulatives
5 Alternatives
6 Other CEQA
completedpartially completed; findings pending project detailsnot completedCEQA Guidelines/background text completed CEQA Guidelines/background text completed
CEQA Guidelines/background text completed

3.19 Utilities and Service
Systems
need proposed
improvements

3.20 Wildfire

3.16 Recreation

3.17 Transportation

Item 9.b
ATTACHMENT 2
Item 9.b
CAUTION: This Email is from an EXTERNAL source. Ensure you trust this sender before clicking on any links or attachments.

From: Albert Enault
To: Radonich, Anna; Kathy Pease
Cc: Macenski, Trevor; Webster, Jennifer
Subject: RE: ELT Contract Budget Reallocation - approval request Date: Monday, March 30, 2026 8:54:46 AM
Hi Anna,
This is our understanding. We agree with this approach, with the additional understanding that Stantec will periodically remind the City and Developer Team once funds reach insufficient amounts to achieve major milestones. Thanks.

Albert Enault
Senior Planner
(707) 449-5364
From: Radonich, Anna <[email protected]>
Sent: Monday, March 30, 2026 8:51 AM
To: Kathy Pease <[email protected]>; Albert Enault <[email protected]> Cc: Macenski, Trevor <[email protected]>; Webster, Jennifer <[email protected]>
Subject: ELT Contract Budget Reallocation - approval request Hello Kathy and Albert,
Coming out of our 3/25/2026 ELT Project meeting with the Developers Team, the City, and Stantec, we understand the Developers Team has provided approval for Stantec to reallocate existing contract budget while we continue supporting the ELT Project and that any contract dollar adjustment would take place down the road, as needed. In the meantime, Stantec will prepare the Project Description, technical studies, Admin Draft EIR, and attend Project meetings. Kindly provide your approval and we will proceed with this arrangement.

We can discuss further on today’s 1pm Project meeting, if needed.

Thank you,
Anna Radonich
Principal Planner
Phone: 925 285-6541
[email protected]
2999 Oak Road, Suite 800
Walnut Creek CA 94597
The content of this email is the confidential property of Stantec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately.

Item 9.b
ATTACHMENT 3
Item 9.b
Stantec Consulting Services Inc.
1383 North McDowell Boulevard, Suite 250
Petaluma CA 94954-7118
July 14, 2026
Project/File: ELT Project
City of Vacaville
Attn: Albert Enault
Dear City of Vacaville,
Reference: Change Order #1 ELT Project EIR – Subsurface Archaeological Testing Stantec Consulting Services, Inc. (Stantec) is proposing subsurface archaeological testing in support of the Vacaville East of Leisure Town Growth Area Specific Plan Project (ELT Project; Project). During the initial phase of cultural resources study for the Project in April 2026, which consisted of desktop literature review, geomorphological analysis, and pedestrian survey, Stantec geoarchaeologists identified high sensitivity in the North Area of the Project for potential as-yet unidentified buried archaeological sites. On June 22, 2026 the City of Vacaville and Stantec met with the Yocha De He Tribe who had requested review of the cultural resources documentation. The Tribal consultation was completed as part required outreach to Tribes.

During that meeting, the Tribe requested that a program of archaeological subsurface testing be completed in areas around Ulatis Creek. Stantec is therefore proposing a limited subsurface testing program within the North Area of the Project to determine the presence or absence of archaeological sites within the Project Area.

BACKGROUND
The Project Area is positioned on the valley floor, indicating that it is subject to depositional events that may bury cultural materials. The North Project area, bounded by Hawkins Road to the south and Leisure Town Road to the west, contains three surface soil units: Capay series clay and silty clay loam, San Ysidro sandy loam, and Yolo loam (NCSS 2025). Capay and Yolo series soils date to the Late Holocene (4,000 to 150 years old). Because people first occupied the region at the beginning of the Holocene (~11,700 years ago), sediments deposited during this time have potential to contain buried cultural materials. Soils older than this have little to no potential to contain buried sites because they would have represented the earliest surface available for human occupation. Buried-site sensitivity assessment is based on modeling that takes into consideration soil age, proximity to water, location of known archaeological sites, and other environmental aspects such as slope, exposure, and resource availability. The Project Area’s alluvial (depositional) setting, proximity to Ulatis Creek, and presence of Late Holocene soils heightens its potential to yield buried archaeological sites that would not necessarily be observable via pedestrian survey. Additionally, a precontact presence is established in the region by the approximate position of Ululatu, a Patwin village, less than two miles west of the Project Area, as well as two buried sites south of the Project Area along the I-80 corridor.

Item 9.b
July 15, 2026

Reference:

Yolo loam is known to contain soil layers that would have been available at the surface long enough for humans to settle there before being buried by alluvial sediments (NCSS 2025). These soil layers, called A horizons, occur in Yolo loam at roughly 26 inches below the modern surface and again at 58 inches below the modern surface. The proximity of Yolo loam to Ulatis Creek and its potential to contain buried A horizons indicate a high buried site sensitivity where the soil occurs in the North Area of the Project. All other portions of the North Area as well as the South Area contain Holocene-aged soils but lack buried A horizons. These areas are therefore assigned moderate sensitivity for buried sites. Subsurface testing is hereby proposed only for the North Area of the Project, which exhibits high buried site sensitivity.

FIELD METHODS
The goal of subsurface mechanical testing is to assist archaeologists in both understanding the nature of timing of landscape evolution and identifying archaeological deposits not visible on the surface. Because previous studies indicate that the area is sensitive for archaeological deposits, presence/absence testing is needed to provide a three-dimensional picture of the landforms present near the site.

A program of exploratory mechanical trenching is proposed within the North Area of the Project. Test trenches will be excavated within the proposed locations of stormwater detention basins, where proposed Project impacts are deepest (~10 feet below the ground surface [bgs]), as well as along the western perimeter where utility installation will occur within stream terrace deposits. A maximum of four (4) test trenches are proposed: one in the proposed detention basin of North Area A (Rayson’s-Chen parcel); one in the northernmost proposed detention basin in North Area B (Donaldson parcel); one along the western perimeter of North Area B, east of Leisure Town Road and just south of Ulatis Creek, where geotech boring (ENGEO 2022) for the project recorded soil with “blocky structure” at 5 feet bgs, possibly indicating a buried A horizon; and one in the southwest corner of North Area B, where soils are mapped as stream terrace deposits, which have yielded several buried archaeological sites throughout the greater Bay Area.

Prior to trenching, the Underground Service Alert (USA) will be contacted to mark existing utilities within the proposed testing locations. Trenches will be approximately 15 feet (4.6 meters) long, excavated using a backhoe or excavator with a 3-foot-wide bladed bucket. Trenches will be excavated to a depth of 10 feet, the maximum proposed depth of project impacts in the North Area, with a small buffer. Two Stantec archaeologists will be onsite and will direct all excavation, and work will be monitored by a Tribal representative. Trenches will be excavated in 12-inch lifts. Soil will be periodically screened using 1/4-inch mesh and back dirt will be inspected for cultural materials and soils. When each trench reaches four feet in depth, excavation will be paused so that the archaeologist can record a soil profile. Per Occupational Safety and Health Administration (OSHA) requirements, if soils/profiles deeper than four feet must be examined by the archaeologist, shoring will be installed.

If cultural materials are identified, archaeologists will assess the find. If the find is an isolated artifact with no associated soil changes or features, then trenching will continue. If a cultural deposit consisting of more than one artifact, midden soil, or a feature such as a hearth or tool cache is encountered, then it will be recorded and the trench terminated. It is expected that cultural materials will be pre-contact in nature rather than historic-era, given the history of the parcels as agricultural fields. Isolated historic debris may be encountered in the plow zone (from the surface to approximately one foot bgs).

Item 9.b
July 15, 2026

Reference:

Any cultural materials encountered will be mapped using a global positioning system (GPS) receiver capable of submeter accuracy. The deposit will be photographed, described in detail, and any artifacts present will be measured, photographed, and drawn. Photographs will be taken only with permission from the Tribal representative. Artifacts will be placed back in the trench in which they were identified. No sampling, collection, or curation is planned.

No open trench will be left unattended at any time, and all trenches will be backfilled immediately upon completion, unless archaeological material is identified. In the event that resources are found, the trench will be backfilled as much as possible, and the trench will be covered with plywood or trench plates until the following day. Every effort will be made to return the trench area to original conditions; however, there will be dirt areas remaining in the locations where the trench was excavated.

All work will occur between 8:00 am and 5:00 pm, Monday through Friday only. Total time for completion depends on findings, but the trenches should be completed within two business days.

REPORTING
At the completion of fieldwork, a technical report will be produced, to include field methods, results, detailed maps, and management recommendations. If cultural deposits are encountered, the appropriate Department of Parks and Recreation (DPR) forms will be prepared and appended to the report.

PROJECT TIMELINE
It is assumed that fieldwork will be accomplished in no more than two (2) days with one equipment operator, two archaeologists, and one Tribal representative. One week prior to the start of fieldwork, a ticket will be submitted to USA to mark existing utilities in the proposed testing areas.

A draft technical report will be submitted no more than thirty (30) calendar days after completion of fieldwork.

PROJECT COST
The time and materials cost estimate for providing environmental services is not to exceed $27,914.The cost includes $5,870 for a backhoe and operator, including a one-time mobilization cost. This cost does not include the cost for a Tribal monitor, as that would be included in an agreement between the City and the Tribe. However, other project costs for a monitor form the Yocha De He are approximately $90/hour.

Stantec can help facilitate that agreement if needed.

Sincerely,
Stantec Consulting Services Inc.

Item 9.b
July 15, 2026

Reference:

Alisa Reynolds M.A., R.P.A.

Technical Discipline Leader, Cultural & Social Sciences - US Phone: (650) 678-3239
[email protected]
Anna Radonich
Principal Planner
Phone: 925 285-6541
[email protected]
stantec.com
Attachment: Detailed Cost Table
c.

Item 9.b
Name Radonich, Anna Webster, Jennifer Dalessandro, Brianna Blake, Jenn Zepponi, Sami Vizcarra, Hannah De La Pena, Kayla Shoring Rental Stantec Vehicle Gulf Shore Gulf Shore Project Billing Rate (T&M) $264.00 $190.00 $184.00 $226.00 $190.00 $162.00 $198.00 $300.00 $150.00 $3,500.00 $2,370.00 Project Summary Hours Labour Expense Subs Total Total Units (T&M) 2 2 6 10 40 24 8 2 4 2 1 Fixed Fee 0 $0.00 $0.00 $0.00 $0.00 Fee (T&M) $528.00 $380.00 $1,104.00 $2,260.00 $7,600.00 $3,888.00 $1,584.00 $600.00 $600.00 $7,000.00 $2,370.00 Time & Material 92 $17,344.00 $1,200.00 $9,370.00 $27,914.00 Total 92 $17,344.00 $1,200.00 $9,370.00 $27,914.00
WBS Code Task Code Task Name Units Task Type Hours Labour Expense Subs Total 1 Fieldwork Time & Material 40 $7,384.00 $1,200.00 $9,370.00 $17,954.00

1.1 Trenching 6 16 16 2 2 4 2 1 Time & Material 40 $7,384.00 $1,200.00 $9,370.00 $17,954.00 2 Reporting Time & Material 48 $9,052.00 $0.00 $0.00 $9,052.00

2.1 Draft Report 4 24 8 6 Time & Material 42 $7,780.00 $0.00 $0.00 $7,780.00

2.2 Senior Review 24 Time & Material 6 $1,272.00 $0.00 $0.00 $1,272.00 3 Project Management 22 Time & Material 4 $908.00 $0.00 $0.00 $908.00

FEE ESTIMATE - ELT EIR
Item 9.b
1 AGREEMENT FOR CONSULTANT SERVICES

BETWEEN THE CITY OF VACAVILLE AND
STANTEC CONSULTING SERVICES, INC.

FOR

PREPARATION OF SPECIC PLAN ENVIRONMENTAL IMPACT REPORT

FOR EAST OF LEISURE TOWN GROWTH AREA
THIS AGREEMENT is made and entered into on the date last written below, by and between the CITY OF VACAVILLE, a municipal corporation (hereinafter "CITY"), and STANTEC CONSULTING SERVICES, INC., a California corporation (hereinafter “CONSULTANT”).

R E C I T A L S
The purpose for which this AGREEMENT is made, and all pertinent recitals, are listed on EXHIBIT A, entitled "RECITALS," which is attached hereto and incorporated herein.

THE PARTIES HEREBY AGREE AS FOLLOWS:

SECTION 1. SCOPE OF SERVICES.

CONSULTANT shall perform those services specified in detail in EXHIBIT B, entitled "SCOPE OF SERVICES," which is attached hereto and incorporated herein.

SECTION 2. TERM OF AGREEMENT.

The term of this AGREEMENT shall be from (check one):
the date of this AGREEMENT last written below to December 31, 2027, inclusive, subject to the provisions of SECTION 12 of this AGREEMENT.
to , inclusive, subject to the provisions of SECTION 12 of this AGREEMENT.

SECTION 3. SCHEDULE OF PERFORMANCE.

The services of CONSULTANT are to be completed according to the schedule set out in EXHIBIT C, entitled "LOCATION AND SCHEDULE OF PERFORMANCE," which is attached hereto and incorporated herein.

Time is of the essence in this AGREEMENT.

SECTION 4. COMPENSATION.

The compensation to be paid to CONSULTANT, including both payment for professional services and reimbursable expenses, shall not exceed six hundred fifty-seven thousand and seventy-one dollars ($657,071.00). The rate and schedule of payment are set out in EXHIBIT D, entitled "COMPENSATION," which is attached hereto and incorporated herein.

Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
2 SECTION 5. METHODOF PAYMENT.

Each month, CONSULTANT shall furnish to CITY a statement of the work performed for compensation during the preceding month. Such statement shall also include a detailed record of the month's actual reimbursable expenditures permitted hereunder.

SECTION 6. INDEPENDENT CONTRACTOR.

This AGREEMENT between CONSULTANT and CITY will constitute a valid and binding agreement between CONSULTANT and CITY for non-exclusive services as a CONSULTANT for CITY client. It is understood and agreed that CONSULTANT (including CONSULTANT’s employees and subcontractors), in the performance of the work and services agreed to be performed by CONSULTANT, shall act as and be an independent contractor and not an agent or employee of CITY. CONSULTANT shall be solely responsible for any rights and obligations owed to CONSULTANT’s employees and subcontractors, including but not limited to, any payments for wages, salaries, and/or benefits. As an independent contractor, neither CONSULTANT nor CONSULTANT’s employees orsubcontractors shall have any rightsto retirement benefits or other benefits that accrue to CITY's employees and CONSULTANT hereby expressly waives any claim it or its employees orsubcontractors may have to any such benefits or rights.

CITY shall not have the ability to direct how services are to be performed, specify the location where services are to be performed, or establish set hours or days for performance of services, except as specified in the attached Schedule of Performance. CITY shall notreport CONSULTANT’S employees orsubcontractorsto a third party as an employee of CITY. For the purposes of this Section “third party” means another government agency, private company, or individual.

CONSULTANT shall have the right to set their/its own hours and location of work, consistent with the nature of the services provided under this AGREEMENT. CONSULTANT shall determine the method, means, and manner of performance of any and all services without restriction or limitation by CITY. CITY is interested only in the results to be achieved from CONSULTANT’s performance of the services. CONSULTANT shall provide their/its own resources and equipment and direct their operation in all respects when necessary to perform these services. Notwithstanding this AGREEMENT, CONSULTANT shall have the right to provide the same or similar services to entities other than the CITY without restriction. The CITY shall have no authority, control, or liability regarding CONSULTANT’s performance or activities before or after each instance, wherein, Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
3 CONSULTANT may perform services under this AGREEMENT.

It is further understood and agreed that as an independent contractor, CONSULTANT shall be solely responsible for paying CONSULTANT’s employees and subcontractors any monies owed to CONSULTANT’s employees orsubcontractors, whethersalary, wages, or any other consideration, including but not limited to, benefits. CITY shall have no control, obligation, responsibility, or liability for CONSULTANT’s failure to pay and/or timely pay CONSULTANT’s employees or subcontractors for any monies owed.

While CONSULTANT work is based on this contract with the City, CONSULTANT will be free from the control and direction of the City with regard to the performance of work. CONSULTANT will perform work that is outside the usual course of the City’s work. The CONSULTANT is customarily engaged in an independently established trade, occupation, or business of the same nature as the work performed.

The parties herein are and intend to remain independent parties. Nothing in this AGREEMENT shall be deemed or construed to create the relationship of principal and agent, or of partnership or joint venture, and neither party shall hold itself out as an agent, legal representative, partner, subsidiary, joint venture, servant, or employee of the other.

SECTION 7. CONSULTANT EMPLOYEES, AGENTS, AND SUBCONTRACTORS; STANDARD OF CARE.

CONSULTANT shall furnish, at CONSULTANT’s own discretion, selection, and expense, the employees, agents, or subcontractors which are necessary in order to provide services pursuant to this AGREEMENT.

CONSULTANT agrees that it shall not furnish any employees, or agents or subcontractors, to provide services pursuant to this AGREEMENT whose criminal background includes an assignment-relevant criminal conviction(s). CONSULTANT’s failure to comply with the terms of this Section 7 may result in the immediate termination of this AGREEMENT. CONSULTANT shall be liable for all damages arising out of, relating to, or in connection with any negligent act or omission, misconduct, or other legal fault of CONSULTANT, CONSULTANT’s employees, subcontractors, or agents in connection with the performance or nonperformance of this Section 7, whether or not CITY accepted or approved any service or work performed or provided by the CONSULTANT hereunder, and whether or such liabilities are litigated, settled, or reduced to judgment.

CONSULTANT and its employees, subcontractors, and agents shall perform its services consistent with the specialized expertise and professional skill and care ordinarily provided by consultants practicing in the same or similar locality under the same or similar circumstances. CONSULTANT shall perform its services as expeditiously as is consistent with such specialized expertise and professional skill and care, and the orderly Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
4 progress of this AGREEMENT.

SECTION 8. ASSIGNABILITY.

The parties agree that the expertise and experience of CONSULTANT are material considerationsfor this AGREEMENT. CONSULTANT shall not assign or transfer any interest in this AGREEMENT nor the performance of any of CONSULTANT's obligations hereunder, without the prior written consent of CITY, and any attempt by CONSULTANT to so assign or transfer this AGREEMENT or any rights, duties or obligations arising hereunder shall be void and of no effect. CITY hereby consents to CONSULTANT’S use of subconsultants to perform services under this AGREEMENT, so long as CONSULTANT ensures such subconsultants are adequately trained, qualified, and staffed to provide the servicesrequired by CITY at the same level CONSULTANT would provide said services itself.

SECTION 9. INDEMNIFICATION AND WAIVEROF SUBROGATION.

A. INDEMNITY.

To the fullest extent allowed by law, CONSULTANT shall indemnify and hold harmless CITY, its officers, officials, employees, agents, and volunteers from and against all actions, causes of actions, damages, costs, liabilities, claims, losses, judgments, penalties and expenses of every type and description, including without limitation any fees and/or costs reasonably incurred by CITY’sstaff attorneys or contract attorneys if such fees and costs are approved by CONSULTANT’S insurer and any and all costs, fees and expenses incurred in enforcing this provision (hereafter collectively referred to as “liabilities”), arising out of or in connection with any negligent act or omission, misconduct or other legal fault of CONSULTANT, its officers, employees, subconsultants, subcontractors or agents in connection with the performance or nonperformance of this AGREEMENT, whether or not CITY accepted or approved any service or work product performed or provided by CONSULTANT hereunder, and whether or not such liabilities are litigated, settled or reduced to judgment.

In the event that a final decision or judgment allocates liability by determining that any portion of damages awarded is attributable to CITY’s negligence or willful misconduct, CITY shall pay the portion of damages which is allocated to CITY’s negligence or willful misconduct, provided that CITY shall not be liable for any passive negligence of CITY, its officers, officials, employees, agents, and volunteers in reviewing, accepting or approving any service or work product performed or provided by CONSULTANT.

Notwithstanding the forgoing and for the avoidance of doubt, nothing herein shall be interpreted as obligating CONSULTANT to indemnify CITY against CITY’s own negligence or willful misconduct.

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5 Notwithstanding the immediately preceding indemnity language above, in the event that any CONSULTANT employee, agent, orsubconsultant providing services under this AGREEMENT is determined by a court of competent jurisdiction, or CITY’s retirement program, to be eligible for enrollment in a retirement program as an employee of CITY, to the fullest extent of the law, CITY shall indemnify CONSULTANT for any payment that CITY is required to make to the retirement program for employer contributions or any similar employer obligations, as well as for the payment of any penalties and interest on such employer contributions.

B. OBLIGATION TO DEFEND.

CONSULTANT shall, upon CITY’s request, defend with counsel approved by CITY (which approval shall not be unreasonably withheld), at CONSULTANT’s sole cost and expense, any action, claim, suit, cause of action or portion thereof which asserts or alleges liabilities resulting from any allegedly negligent act, omission, misconduct or other legal fault of CONSULTANT, its officers, employees, subconsultants, subcontractors or agents in connection with the performance or nonperformance of this AGREEMENT, whether or not such action, claim, suit, cause of action or portion thereof is well founded or lacking in merit.

C. INSURANCE POLICIES; TERMINATION.

Acceptance of insurance certificates or endorsements required under EXHIBIT E of this AGREEMENT does not relieve CONSULTANT from liability under this SECTION 9 and shall apply to all damages and claims of every kind suffered, or alleged to have been suffered, by reason of CONSULTANT’s negligence, misconduct, or other legal fault regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. CONSULTANT’s responsibility for such defense and indemnification obligations shall survive the termination or completion of this AGREEMENT for the full period of time allowed by law.

SECTION 10. INSURANCE REQUIREMENTS AND WAIVER OF SUBROGATION.

The defense and indemnification obligations of this AGREEMENT are undertaken in addition to, and shall not in any way be limited by, the Insurance obligations contained in this AGREEMENT. Prior to commencing services and for the duration of this AGREEEMENT, CONSULTANT agrees to have and maintain the policies of insurance set forth in EXHIBIT E, entitled "INSURANCE", which is attached hereto and incorporated herein. All policies, endorsements, certificates and/or binders shall be subject to approval by CITY’s Risk Management as to form and content. These requirements are subject to amendment or waiver only if so Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
6 approved in writing by CITY’s Risk Management. CONSULTANT agrees to provide CITY project manager with a copy of said policies, endorsements, certificates and/or binders before work commences under this AGREEMENT. The policies shall include a waiver of subrogation endorsement by which CONSULTANT’s insurer agrees to waive all rights of subrogation against CITY, its officers, officials, employees and volunteers for losses arising from work performed by CONSULTANT for CITY. CONSULTANT agrees to waive rights of subrogation against CITY in connection with services provided under this AGREEMENT, regardless of whether an insurance endorsement is issued to this effect.

SECTION 11. NONDISCRIMINATION.

CONSULTANT shall not discriminate in any way against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age or sexual orientation in connection with or related to the performance of this AGREEMENT.

SECTION 12. TERMINATION.

A. CITY shall have the right to terminate this AGREEMENT, without cause, by giving not less than seven (7) days' written notice of termination.

B. If CONSULTANT fails to perform any of its material obligations under this AGREEMENT, in addition to all other remedies provided by law, CITY may terminate this AGREEMENT immediately upon written notice.

C. In accordance with Article XVI, Section 18 of the California Constitution, if in any fiscal year subsequent to the execution of this AGREEMENT, CITY fails to appropriate money for the purpose of funding this AGREEMENT, this AGREEMENT shall terminate, without penalty, effective upon the close of business on the last day of the fiscal year for which funding has been appropriated.

D. CITY's Director of Community Development or his/her authorized designee is empowered to terminate this AGREEMENT on behalf of CITY.

E. In the event of termination, CONSULTANT shall deliver to CITY copies of all reports, documents, and other work performed by CONSULTANT under this AGREEMENT and, upon receipt thereof, CITY shall pay CONSULTANT for the reasonable value of services performed to the date of termination.

F. This contract is contingent upon the availability of funds. The contractor shall work specified only to the extent that funds are available for the project. If funding becomes insufficient or Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
7 is not provided, the contractshallsuspend work until additional funds are made available.

SECTION 13. GOVERNING LAW.

CITY and CONSULTANT agree that the law governing this AGREEMENT, and all claims or causes of actions (whether in contract, tort, or statute that may be based upon, arise out of, or relate to this AGREEMENT, or the negotiation, execution, or performance of this AGREEMENT, including any claim or cause of action based upon, arising out of, or related to any representation or warranty made in or connection with this AGREEMENT or as an inducement to enter into this AGREEMENT), shall be governed by, and enforced in accordance with, the internal laws that of the State of California, including its statute of limitations, without regard to any conflict of law principles.

SECTION 14. COMPLIANCE WITH LAWS.

CONSULTANT shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments.

SECTION 15. CONFIDENTIAL INFORMATION.

CONSULTANT understands and agrees that, in the performance of the services under this AGREEMENT, CONSULTANT may have access to private or confidential information that may be owned or controlled by CITY, and that such information may contain proprietary or confidential details, the disclosure of which to third parties may be damaging to CITY. CONSULTANT agrees that, absent express written consent of CITY, all information disclosed by CITY to CONSULTANT shall be held in confidence and used only in performance of the AGREEMENT. CONSULTANT shall exercise the same standard of care to protect such information as a reasonably prudent consultant would use to protect its own proprietary data.

SECTION 16. OWNERSHIPOF MATERIALS.

All reports, documents or other materials developed or discovered by CONSULTANT or any other person engaged directly or indirectly by CONSULTANT to perform the services required hereunder shall be and remain the property of CITY without restriction or limitation upon their use by CITY.

SECTION 17. WAIVER.

CONSULTANT agrees that waiver by CITY of any breach or violation of any term or condition of this AGREEMENT shall not be deemed to be a waiver of any other term or condition contained herein or a waiver of any subsequent breach or violation of the same or any other term or condition. The acceptance by CITY of the performance of any work or services by CONSULTANT shall not be deemed to be a waiver of any term or Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
8 condition of this AGREEMENT.

SECTION 18. CONSULTANT'S BOOKS AND RECORDS.

A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CONSULTANT pursuant to this AGREEMENT.

B. CONSULTANT shall maintain all documents and records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT.

C. Any records or documents required to be maintained pursuant to this AGREEMENT shall be made available for inspection or audit at any time during regular business hours upon written request by CITY’s City Attorney, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to CITY for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT.

D. Where CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONSULTANT's business, CITY may, by written request by any of the above- named officers, require that custody of such records and documents be given to CITY and that such records and documentsshall be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by CONSULTANT, CONSULTANT's representatives, or CONSULTANT's successor-in-interest during regular business hours.

SECTION 19. CONFLICT OF INTEREST.

CONSULTANT shall avoid all conflict of interest or appearance of conflict of interest in the performance of this AGREEMENT. CITY understands that CONSULTANT provides similar services to Solano County and agrees that such services to Solano County do not constitute a conflict of interest or appearance of a conflict of interest.

SECTION 20. SPECIAL PROVISIONS.

Special provisions, if any, to this AGREEMENT are specified in EXHIBIT F, entitled, "SPECIAL Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
9 PROVISIONS", which is attached hereto and incorporated herein.

SECTION 21. CLAIMS AGAINST CITY.

In the event any claim or cause of action is brought against CITY by CONSULTANT, its officers, employees, subconsultants, subcontractors, or agents in connection with the performance or nonperformance or arising out of or in any way connected to this AGREEMENT or the duties and obligations contemplated herein, CONSULTANT, its officers, employees, subconsultants, subcontractors, or agents must comply with Vacaville Municipal Code (VMC) Chapter 1.10, as may be amended from time to time. Any claims arising out of or in any way connected to this AGREEMENT, the performance or non-performance hereof, or the duties and obligations contemplated herein must be presented in writing to CITY no later than six (6) months after the accrual of the cause of action and such claims shall be governed by the provisions of VMC Chapter 1.10, as may be amended from time to time. No lawsuit, complaint, or cause of action arising out of or in any way connected with the AGREEMENT, the performance or non-performance hereof, or the duties and obligations contemplated herein may be brought against CITY, or any officer, employee, board, commission, or authority of CITY, until a written claim has been presented to the CITY Council (by and through the CITY Clerk) and has been acted upon or has been deemed to have been rejected by CITY.

SECTION 22. NOTICES.

All notices and other communications required or permitted to be given under this AGREEMENT shall be in writing and shall be personally served or mailed, postage prepaid and addressed to the respective parties as follows:

TO CITY: City of Vacaville
650 Merchant Street
Vacaville, CA 95688
ATTENTION: Erin Morris, Community Development Department TO CONSULTANT STANTEC CONSULTING SERVICES, INC.
1340 Treat Boulevard, Suite 300
Walnut Creek, CA 94597
ATTENTION: TrevorMacenski,SeniorPrincipal
Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit in the mail.

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10 SECTION 23. VENUE.

In the event thatsuitshall be brought by either party to this AGREEMENT, the parties agree that venue shall be exclusively vested in the state courts of the County of Solano or, where otherwise appropriate, exclusively in the United States District Court, Eastern District of California, Sacramento, California.

SECTION 24. INTERPRETATION.

Each party has reviewed this AGREEMENT and any question of doubtful interpretation shall not be resolved by any rule or interpretation providing for interpretation against the drafting party. This AGREEMENT shall be construed as if both parties drafted it. The captions and headings contained herein are for convenience only and shall not affect the meaning or interpretation of this AGREEMENT.

SECTION 25. SIGNATOR’S WARRANTY.

Each party warrants to each other party that he or she is fully authorized and competent to enter into this AGREEMENT in the capacity indicated by his or her signature and agrees to be bound by this AGREEMENT.

SECTION 26. COUNTERPART AND ELECTRONIC SIGNATURE.

As permitted under the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act of 2000, and the Uniform Electronic Transactions Act(UETA), the parties hereby agree to conduct thistransaction by electronic means. This AGREEMENT may be executed through an electronic signature and may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The parties agree that the electronic signatures appearing on this AGREEMENT are intended by each party using it to have the same force and effect as the use of a manual signature for the purposes of validity, enforceability, and admissibility.

SECTION 27. PRIOR AGREEMENTS AND AMENDMENTS.

This AGREEMENT, including all Exhibits attached hereto, represents the entire understanding of the parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This AGREEMENT may only be modified by a written amendment duly executed by the parties to this AGREEMENT.

SECTION 28. SEVERABILITY.

If any part of this AGREEMENT or the application thereof is declared invalid for any reason, such Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
11 invalidity shall not affect the other provisions of this AGREEMENT which can be given effect without the invalid provision and to that end the provisions of this AGREEMENT are declared to be severable.

SECTION 29. SURVIVAL.

The following sections shall survive the expiration or termination of this AGREEMENT: SECTIONS 9, 10, 12, 13, 14, 15, 16, 17, 18, and 21.

WITNESS THE EXECUTION HEREOF on the day and year last written below.

APPROVED AS TO FORM: "CITY"
Melinda C. H. Stewart, City Attorney CITY OF VACAVILLE, a municipal corporation By:

Anne Branham, Assistant City Attorney
By:

Erin Morris, Director of Community Development
Dated:
"CONSULTANT"
STANTEC CONSULTING SERVICES, INC., a New York corporation Trevor Macenski, Senior Principal
Dated:

By:

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8/20/2024
Item 9.b
12 EXHIBIT A

RECITALS
WHEREAS, Vacaville’s General Plan established the East of Leisure Town Growth Area forfuture planning and development; and
WHEREAS, on April 9, 2024,the City Council formally authorized the initiation of a Specific Plan Environmental Impact Report for the East of Leisure Town Growth Area; and WHEREAS,the CITY desiresto obtain consultantservices and on May 1, 2024,the CITY released an RFP for preparation of said Specific Plan Environmental Impact Report; and WHEREAS, STANTEC CONSULTING SERVICES, INC., hasthe necessary professional expertise and skillto perform such services and was selected to prepare the Specific Plan Environmental Impact Report; and WHEREAS,the CITY and CONTRACTOR have agreed funding forthese services will be provided by “Developers”; and
WHEREAS, a separate funding agreement is being executed between CITY and “Developers” for the completion of these services, the terms of which separate agreement are incorporated herein by this reference and form a part of this AGREEMENT as if set forth in their entirety; and NOW, THEREFORE, the purpose of this AGREEMENT is to retain STANTEC CONSULTING SERVICES, INC., as CONSULTANT to CITY to perform those services specified in SECTION 1 and EXHIBIT B of this AGREEMENT.

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CITY OF DIXON CONTRACT SERVICES (B) - ENVIRONMENTAL REVIEW (CEQA) SERVICES FOR LAND DEVELOPMENT PROJECTS

STANTEC
1 EXHIBIT B

SCOPE OF SERVICES

CITY OF VACAVILLE
East of Leisure Town Growth Area Specific Plan Project – Proposal to Prepare Environmental Impact Report
June 10, 2024
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ELT Growth Area Specific Plan Project EIR |Stantec i

1. Cover Letter
June 10, 2024
City of Vacaville
To Nanette Castaneda and Members of the Selection Committee:

Reference: Response to City of Vacaville East of Leisure Town Growth Area Specific Plan Request for Proposals to Prepare an Environmental Impact Report (EIR) Stantec Consulting Services Inc. (Stantec) is honored to present this proposal, offering our expertise to assist the City of Vacaville (City; Vacaville) with the environmental review for the East of Leisure Town (ELT) Growth Area Specific Plan Project (Project). We have carefully reviewed the Project information and request for proposal (RFP) provided by the City on May 1, 2024, in addition to the two addenda issued by the City on May 7 and May 21, 2024, and fully comprehend the City's need for the preparation of an Environmental Impact Report (EIR) and other necessary documentation as mandated by the California Environmental Quality Act (CEQA). Additionally, we are prepared to peer-review Applicant-provided technical reports and undertake associated technical studies for the proposed approximately 1,317-acre project generally located on the eastern edge of Vacaville.

Why Stantec?
RESOURCES AND UNDERSTANDING TO ACHIEVE SCHEDULE.

Our utmost priority is to help you achieve your goals. Right from the beginning, as we establish our detailed schedule and work plan, we will diligently identify and address your objectives, constraints, regulatory agency requirements, stakeholder concerns, and any other challenges that may impact the Project schedule.

With our extensive experience working on environmental review projects requesting Local Agency Formation Commission (LAFCO) annexation, our Stantec team possesses invaluable firsthand knowledge of the associated challenges. These challenges encompass various aspects of the ELT Growth Area Specific Plan Project, such as:
• LAFCO
• Joint Programmatic and Project-Level EIRs
• Phasing
• Water Supply & Utilities
• Regulatory Permitting
• Agricultural Conversion
Our team has recently and directly dealt with these same critical issues in the region which will help the City, including noteworthy projects such as:
• Southeast Dixon Specific Plan, consulting services and EIR, Dixon • California Forever 9111 Analysis, Solano County
• North Village Specific Plan, Addendum, Vacaville
• Manteca Quintal Road, EIR, Manteca
• Solano 360 Specific Plan, EIR, Solano County
• Elk Grove Sphere of Influence (SOI) Amendment, EIR, Sacramento LAFCO We have a track record of delivering complex, schedule-driven projects. We bring demonstrated performance and best practices from more than 50 environmental services on-call contracts in California, leveraging the strength of our 400 environmental team members statewide to ensure maximum responsiveness and achievement of your Project objectives.

EXHIBIT B

SCOPE OF SERVICES
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ELT Growth Area Specific Plan Project EIR |Stantec ii
COMMITTED, PASSIONATE LEADERSHIP AND KEY TEAM MEMBERS.

Principal-in-Charge and Project Manager, Trevor Macenski, is a senior principal in our environmental services division and a national CEQA subject matter expert. As Stantec’s Geographic Technical Leader: Planning and Urban Places, Community Development leader in the western United States, he efficiently manages complex projects under federal and state laws, brings creative approaches and strong problem-solving abilities, and is skilled in public involvement processes and presentations. Trevor is dedicated to providing continuity between the design and environmental teams— resulting in smooth, streamlined operations throughout the Project lifecycle.

Deputy Project Manager and Quality Assurrance / Quality Control (QA/QC) Manager, Anna Radonich, has led multi-disciplinary teams on projects in Vacaville and knows how to work seamlessly across regulatory agencies and client types. She has hands-on experience conducting various environmental assessments and compliance documents for the City and in the region.

Notably, both Trevor and Anna offer unique perspectives on the CEQA process, drawing from their respective community involvements as elected officials serving on the City Council of Benicia and as a Planning Commissioner in the City of Lafayette. Together, they have seamlessly collaborated on more than 50 CEQA documents in the last five years, with approximately a dozen of these projects involving general plan amendments, zone code updates, LAFCO annexation, specific plans, and mixed-use development akin to the ELT Growth Area Specific Plan Project. This extensive experience ensures that our team possesses an intimate understanding of the intricacies and challenges involved in such projects, enabling us to navigate the complexities of your Project with finesse and expertise.

KEY TECHNICAL ASSESSMENTS.

We’ve partnered with key sub consultants familiar to you who bring strong Vacaville and region experience and further enhance our in-house capabilities to prepare technical assessments for your Project. • Madrone Ecological Consulting, LLC (Madrone) – Biological Resources • Fehr & Peers – Traffic and Transportation
• Zanjero, Inc. (Zanjero) – Water Supply Assessment (WSA) • Stantec In-House Technical Resources – Air Quality (AQ) , Greenhouse Gases (GHG), and Toxics; Energy; Cultural and Historic Resources; Noise; and Visual Impacts KEY STAKEHOLDER RELATIONSHIPS.

Our team brings demonstrated experience and strong working relationships with permitting agencies, municipalities, stakeholder groups, and private developers in Vacaville and throughout the Bay Area, which will enhance collaboration, expedite project reviews, and help maintain your Project schedule.

We are well regarded by and maintain frequent interactions with Solano County, Solano County LAFCO, Solano County Airport Land Use Commission (ALUC), U.S. Army Corps of Engineers (USACE), U.S. Fish and Wildlife Service (USFWS), Yolo-Solano Air Quality Management District (YSAQMD), Bay Area Air Quality Management District (BAAQMD), California Department of Fish and Wildlife (CDFW), and Central Valley Regional Water Quality Control Board (RWQCB).

The Stantec team has a unique understanding of the complexities of preparing joint Programmatic and ProjectLevel CEQA documents. We realize the City has received three General Plan Amendment initiation requests for three private properties within the ELT Growth Area; as such, the three development teams will have a very active role in the specific plan and CEQA process. We recently kicked off the Southeast Dixon Specific Plan Project CEQA analysis in Dixon, whereby we will be working hand-in-hand with one of the three ELT Growth Area applicants and with Solano LAFCO on the environmental review of a similar specific plan scenario to the ELT Growth Area Specific Plan Project. It is important to note that the Southeast Dixon Specific Plan Project is grappling with the same resource considerations as the ELT Growth Area Specific Plan, most notably agricultural conversion, water supply, utility extension, service provision, and biological resources. As this project is slightly ahead of the ELT Growth Area Specific Plan Project, and we

EXHIBIT B

SCOPE OF SERVICES
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ELT Growth Area Specific Plan Project EIR |Stantec iii
anticipate similar impacts and resources of concern across both projects, we will have developed an EIR template and understanding of impacts for the Southeast Dixon Specific Plan Project, applicable and usable on the ELT Growth Area Specific Plan Project, resulting in efficiencies to both the City and development team.

Furthermore, our award-winning CEQA practice has been recognized by our peers with awards from the California Association of Environmental Professionals (AEP) four out of the last five years and from the American Planning Association (APA) in 2023 and 2024, on documents the proposed project management team prepared.

This, coupled with the strategic understanding of Madrone, renowned for their expertise in completing extensive baseline biological work in Vacaville; Fehr & Peers, renowned for their history of providing meaningful and innovative transportation consulting in a variety of service areas in Vacaville; and Zanjero, renowned for their expertise in resolving complex water planning and management issues in Vacaville, we believe will be a strategic advantage to the City and development team in successfully developing the EIR for the ELT Growth Area Specific Plan Project.

REQUIRED STATEMENTS.
• We acknowledge receipt of the two RFP addenda issued by the City on May 7 and May 21, 2024. • We have reviewed your proposed contract terms as included in the RFP and believe that, should we be selected for this assignment, we will be able to conclude a mutually satisfactory contract with you (Attachment A).
• We have reviewed your proposed contract terms as included in the RFP and we acknowledge the insurance requirements and that we are able to provide the coverage specified (Attachment B). • Assigned staff will be committed to the Project through its completion. • Stantec currently is not involved in any pending litigation that may affect our ability to provide services on the ELT Growth Area Specific Plan Project, nor is Stantec involved in a current breach of contract with other agencies.
• Trevor Macenski is authorized to commit Stantec to adhere to the performance standards in the request for qualifications.

We look forward to assisting you with this transformational project and stand ready as a proven, valuable partner to the City of Vacaville. As our primary point of contact, Trevor Macenski is available to discuss our qualifications and answer any questions the City may have.

Sincerely,
Senior Principal, US West – Planning
Practice Leader:
916.508.4170
[email protected]
Anna Radonich
Principal Planner
925.285.6541
[email protected]
Trevor Macenski

EXHIBIT B

SCOPE OF SERVICES
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ELT Growth Area Specific Plan Project EIR |Stantec 1

2. Scope of Work and Deliverables
Stantec has an extensive understanding of specific plans and how the accommodating CEQA analysis is structured both at a programmatic and project level. Programmatic EIRs provide a comprehensive analysis of the environmental effects and alternatives related to the program. They address broad issues, cumulative impacts, and overall policy considerations but lack specific details on how policies will be administered in the future.

Project-Level EIRs focus primarily on specific construction-level project details, examining changes in the environment resulting from planning, construction, and operation. While Programmatic EIRs set the framework, Project-Level EIRs delve into project-specific details and components.

Given the City has received three General Plan Amendment initiation requests for three private properties within the ELT Growth Area and our understanding of the Project, we have developed a detailed scope of work to prepare a joint Programmatic and Project-Level EIR for the ELT Growth Area Specific Plan Project to address the immediate needs associated with the Specific Plan as well as the programmatic buildout of the Specific Plan.

The joint programmatic and project-level analysis will facilitate the three projects to move quickly, based on how we contemplate project-level impacts, but more importantly, we will also be able to structure the analysis to assess the impacts programmatically to allow future development to seek coverage under the CEQA analysis.

Stantec’s detailed Programmatic and Project-Level EIR scope of work to prepare a full EIR consistent with the Appendix G CEQA Guidelines and case law, including a list of associated deliverables, is included in Attachment C to this proposal and includes all scopes of services requested in the RFP, including, but not limited to information gathering; kick-off; preparation of technical assessments, Draft EIR (DEIR), Response to Comments, Mitigation Monitoring and Reporting Program, and Findings and Statement of Overriding Considerations; Agency Coordination; and Project Management.

3. Key Staff and Roles and Responsibilities
Local Presence & Resources
Stantec maintains offices in six locations in the San Francisco Bay Area. This concentrated geographic area is specifically designed to help ensure Stantec has staff resources strategically located to provide comprehensive coverage of the respective geographies in the greater Bay Area. Each of these offices comes under the leadership of Trevor Macenski, Principal-in-Charge and Project Manager, who will manage staffing resources by project schedules, required technical expertise, and budgets. Our company’s collaborative approach to sharing resources throughout the region and beyond allows us to deliver the best person for the job or task at hand.

Our Walnut Creek office will provide the local expertise and boots-on-the-ground coordination. In addition, to augment our local expertise, if a specific technical issue or question arises, we can respond to the City’s needs using direct technical resources within the state and nationwide.

Organization of the Project Team
Our collective team brings extensive experience working on various projects in Vacaville, throughout the Bay Area, and with Solano LAFCO.

Our team is organized around our Principal-in-Charge and Project Manager, Trevor Macenski, and Deputy Project Manager and QA/QC Manager, Anna Radonich, and a cadre of resource-specific technical specialists to support the City. Trevor will serve as the primary point-of-contact and day-to-day manager of services provided on the ELT Growth Area Specific Plan Project. We have assembled a team of key professionals, all with specific expertise to meet the challenges your Project will face. These are the people you will see and work with throughout the life of the Project—team members who are committed to partnering with the City. No team members will be replaced without the City’s permission and approval of replacement staff.

Stantec has provided planning services within the City of Vacaville for nearly a decade. Our successful partnership with development teams across the City is a result of Stantec’s responsiveness to requests, technical knowledge of the subject matter, and providing CEQA expertise. Stantec has successfully forged strategic

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partnerships with three key entities to provide essential support to the City for the ELT Growth Area Specific Plan Project. These partners are Madrone, renowned for their expertise in completing extensive baseline biological work in Vacaville and the region; Fehr & Peers, renowned for their history of providing meaningful and innovative transportation consulting in a variety of service areas in Vacaville and the region; and Zanjero, renowned for their expertise in resolving complex water planning and management issues in Vacaville and the region. While Stantec collaborates with each firm in different capacities, their combined proficiency offers a comprehensive understanding of the complexities associated with the ELT Growth Area Specific Plan Project and what it means to the City.

Resumes of key team members are provided in Attachment D, additional resumes are available upon request.

Assigned staff will be committed to the Project through its completion.

MADRONE ECOLOGICAL CONSULTING, LLC
Madrone is an environmental consulting firm providing expert and objective technical, scientific, and regulatory information and products pertaining to environmental resources. The firm provides a range of consulting services including resource identification, assessment, and surveys; project planning assistance; biological resource documents to support CEQA documents, natural resource regulatory and permitting assistance; and environmental construction monitoring. Madrone has considerable experience in the environmental and regulatory fields in both the public and private sectors, specifically in the City of Vacaville. The primary emphasis of this experience has been on endangered species and wetland-related issues.

FEHR & PEERS
Fehr & Peers is a transportation consulting company that has been shaping local transportation futures since 1985. Fehr & Peers is passionate about transforming transportation consulting through innovation and creativity.

They actively partner with communities to understand diverse needs and tailor transportation solutions accordingly. Their services cover a wide range of areas, including Bicycle & Pedestrian Planning, Traffic Engineering, Land Use & Transportation Planning, Traffic Operations, Sustainable Transportation, Travel Demand Forecasting, and Transit Planning. Fehr & Peers has extensive experience providing traffic and transportation services to the City of Vacaville and the region.

ZANJERO, INC.

Zanjero, a registered S-Corporation, is a unique consulting firm that specializes in resolving complex water planning and management issues for its clients. Their small business bridges the gap between traditional engineering firms and traditional law firms by synthesizing the legal, technical, economic, and political elements that permeate every water issue and water plan. Their strategic water management experience includes regional, statewide, national, and international matters. They have worked on interstate and international water issues, California Delta and statewide planning issues, regional strategic planning, and private client planning and strategy development. Zanjero’s experience spans California’s four corners and all levels of government and private business. They provide innovative solutions to their clients’ water management issues.

STANTEC KEY TEAM MEMBER SUMMARY

TREVOR MACENSKI

PRINCIPAL-IN-CHARGE & PROJECT MANAGER
Trevor is Stantec’s Environmental and Planning Practice leader in the Western United States.

He has more than 18 years of experience as an environmental scientist with an advanced understanding of land-use planning. As part of our national impact assessment practice, he brings a creative, problem-solving approach to his role as a liaison between the various participants in the planning, permitting, and project development process, including project sponsors, engineers, attorneys, lead and responsible agencies, and concerned community groups. He is an experienced environmental impact assessment practitioner, a skilled public presenter, and an educator in the environmental field. Trevor has worked on over 125 CEQA documents, including more than 30 EIRs that have been litigated, and has two published CEQA court cases to his name without a single document having been overturned. Trevor is a City Council Member for the City of Benicia and was previously on both the Planning Commission and Historic

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Preservation and Design Review Commission for the City of Benicia. He understands the municipal planning process and is sensitive to community concerns.

ANNA RADONICH

DEPUTY PROJECT MANAGER & QA/QC MANAGER
Anna manages Stantec project teams, and she contributes analytical work products documenting CEQA compliance for agency decisions related to urban development, redevelopment, and infill projects. As an experienced urban and environmental planner with more than 20 years of professional experience, she synthesizes, reformats, and adapts knowledge generated by Stantec investigations for the specific needs of cities’ planning and CEQA compliance efforts in processing planning applications for mixed-use developments, infill projects, and commercial projects within the community.

Anna has experience in environmental compliance strategies for land use and local development projects in both the public and private sectors. She has experience coordinating regulatory review and compliance, including facilitating public engagement, participating in regulator proceedings, and tracking compliance requirements.

Anna is also a Planning Commissioner for the City of Lafayette.

KAITLYN HECK

AIR QUALITY, GREENHOUSE GAS, AND TOXICS
Kaitlyn has eight years of experience as an Air Quality and Greenhouse Gas Technical Specialist. She has worked on CEQA/National Environmental Policy Act (NEPA) project technical reports for a variety of development and infrastructure projects including residential and commercial developments, utility projects, transportation projects, and long-term planning projects. Kaitlyn has been the lead technical expert for projects in air districts across the state including the South Coast Air Quality Management District, Bay Area Air Quality Management District, San Joaquin Valley Air Pollution Control District, Ventura County Air Pollution Control District, and Monterey Bay Air Resources Board.

She is experienced with the California Emissions Estimator Model (CalEEMod), AERMOD dispersion modeling, EMFAC, and OFFROAD programs.

ALISA REYNOLDS, RPA

CULTURAL RESOURCES MANAGEMENT
Alisa manages cultural resources compliance processes for local agencies, development, and transportation projects. She specializes in NEPA, National Register of Historic Places and Section 106 compliance, mitigation implementation procedures, Section 4(f), and project management. Alisa meets the Secretary of the Interior’s standards and guidelines for a professional archaeologist, and her focus is on strategizing the best approaches to work with a diverse range of clients, stakeholders, and tribes to move the cultural resources process forward. Alisa has more than 20 years of experience as an archaeological principal investigator for complex archaeological projects, including managing field crews, coordinating with construction managers, and building consensus with Native American tribes and individuals.

NEIL DORAN

HAZARDOUS MATERIALS & REMEDIATION
Neil has 24 years of experience as an environmental professional. His expertise includes environmental site assessment, site investigation design and implementation, geologic and hydrogeologic characterization, remediation planning and implementation, vapor intrusion evaluation, human health risk assessment and management, environmental compliance monitoring for remediation projects, and development and implementation of insitu bioremediation programs. He has extensive experience with regulatory agencies at the local, state, and federal levels facilitating voluntary investigation and remediation programs at urban infill and brownfield projects in the San Francisco Bay Area and across California, including regionally significant and transformative projects such as the Sacramento Railyards. 20+
YEARS
is the average
experience of our
core team

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TRACIE FERGUSON

NOISE ANALYSES
Tracie has over 20 years of experience as an acoustical consultant on a wide range of project types, including environmental noise studies, government buildings, educational facilities, commercial spaces, mixed-use developments, and tenant improvements. She brings expertise in environmental noise control, CEQA documentation, mechanical noise and vibration control, and architectural acoustics. Tracie is skilled at providing design recommendations and mitigation measures to meet the requirements of applicable codes and ordinances. Her deep technical knowledge, experience with complex facilities, ability to integrate with multiple team members and agility in implementing innovative design solutions set her apart.

KAELA JOHNSON

ENVIRONMENTAL PLANNER
Kaela is an environmental planner with nearly 10 years of experience in planning, permitting, and compliance. She has provided technical support for preparing and writing CEQA compliance documents for various local, state, and federal projects. Kaela also has experience in conducting environmental constraints analyses, visual impact analyses and assessments, due diligence investigations, and ambient noise monitoring surveys for local community development projects. She is experienced in using Geographic Information Systems and has prepared supporting maps and graphics for multiple CEQA and NEPA documents.

4. Project Approach and Project Schedule
Project Approach

PROJECT UNDERSTANDING
Vacaville’s General Plan established the ELT Growth Area for future planning and development. Comprised of 1,317 acres, of which 669 acres are currently in the City of Vacaville and 648 acres are within the unincorporated County, the ELT Growth Area is generally located on the eastern edge of the City. The ELT Growth Area Specific Plan will include land identified as “Urban Reserve” in the adopted General Plan, however, no specific land use categories have been assigned yet, as that action will occur through the specific plan processes.

The City has received three General Plan Amendment initiation requests for three private properties within the ELT Growth Area, including the Rayson’s-Chen Property, the Donaldson-Ramos Property, and the A&P Children Investment Property. Each of the applications received included requests to amend existing Urban Reserve lands to various other designations including residential, commercial mixed-use, parkland, open space, and a school site.

WE HEAR THE VACAVILLE COMMUNITY
The East of Leisure Town Growth Area Project will transform the City of Vacaville. Understanding the Project will be welcomed by some members of the Vacaville community and rejected by others, Stantec attended the Project’s Community Meeting on February 28, 2024, to better understand the public’s perspective on the Project. Public comments during the community meeting were focused on the following topics:
• Increased traffic (safety and noise)
• Increased demand for infrastructure
including water and electricity
• Increased demand for public facilities and
services (police, fire, emergency response)
• Increased demand for schools
• Interface of agricultural and urban land uses
• Increased cost of living
• Bring businesses and commercial to the
area
• Provide alternative modes of transportation
• The City has enough development in the
pipeline

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WE UNDERSTAND THE PROJECT CHALLENGES
Stantec has an expansive understanding of the challenges associated with the buildout of a specific plan, the Programmatic and Project-Level EIR associated with the specific plan, and working with LAFCO.

CEQA. The scope for preparing a Programmatic and Project-Level EIR for the ELT Growth Area Specific Plan will encompass a comprehensive evaluation of potential environmental impacts and mitigation measures associated with both the overarching programmatic initiatives and individual project phases, as outlined in Section 2: Scope of Work and Deliverables. This process will involve a detailed analysis of each phase outlined in the ELT Growth Area Specific Plan, ensuring that environmental impacts are assessed and mitigated with precision. The EIR will systematically cover areas such as land use, transportation, air quality, noise, biological resources, water resources, and cultural resources, providing a thorough understanding of the potential environmental consequences and facilitating informed decision-making. Furthermore, the EIR will address cumulative impacts and inter-phase interactions to ensure that long-term and combined effects are fully understood and mitigated.

To effectively manage and distinguish the impacts and mitigations for specific areas within the ELT Growth Area Specific Plan, the phasing will be clearly defined and categorized into distinct segments. Each phase will include a precise timeline, scope of development, and geographic delineation to ensure clarity in impact assessment. For example, Phase 1 might focus on infrastructure development and preliminary construction activities, while Phase 2 could address residential and commercial development. Subsequent phases will be planned to include public amenities and environmental restoration projects. By segmenting the ELT Growth Area Specific Plan into defined phases, the EIR will facilitate targeted discussions on the environmental impacts and corresponding mitigations for each phase, ensuring that project-level details are adequately addressed within the broader programmatic context.

This phased approach will also allow for adaptive management strategies, ensuring that mitigation measures can be refined and enhanced as the ELT Growth Area Specific Plan progresses.

Solano LAFCO and CEQA. Stantec understands the ELT Growth Area Specific Plan EIR document needs to analyze impacts associated with services and annexing them into the City of Vacaville. Solano LAFCO is responsible for the discouragement of urban sprawl; preservation of open space and prime agricultural land resources; efficient provision of government services; and encouragement of orderly growth boundaries, as outlined in the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000. We know Solano LAFCO will rely on three primary considerations when reviewing the annexation application of the ELT Growth Area into the City of Vacaville: 1 – Creation of service island; 2 – Preservation of agricultural lands; and 3 – The relationship of providing open space and amenities related to resources already in the City of Vacaville.

The Standards and Procedures adopted by Solano LAFCO include policies and procedures for implementing CEQA requirements for environmental review of LAFCO projects. These policies and procedures include a list of standards for determining the significance of environmental impacts, as well as requirements that EIRs for LAFCO actions include an evaluation of countywide or cumulative impacts and an alternative analysis evaluation of a reasonable range of alternatives. As such, Stantec understands the importance of working with City staff to ensure the ELT Growth Area Specific Plan EIR includes all information Solano LAFCO will need to rely on, ensuring Solano LAFCO can conclude their concerns and responsibilities are addressed in the CEQA analysis. Proactively structuring the CEQA analysis will prevent the Project from needing to “solve a problem” at the LAFCO level that was not analyzed in the EIR.

Water Supply and Utilities. Solano LAFCO will rely on the ELT Growth Area Specific Plan EIR at the time the Municipal Service Review (MSR) request is considered. As such, Stantec understands the importance of crosscorrelating the Project assumptions across both the WSA and MSR. Our analysis will contemplate how to provide water and stormwater facilities from an unincorporated portion of Solano County to the City of Vacaville. Aware of Solano Irrigation District’s recent water supply reduction announcement, we understand water availability will be a topic of community concern. We will look at the logical relationship between the Bay-Delta Plan and the agricultural users and the supply reduction and how it will apply to the ELT Growth Area Specific Plan while ensuring the assumptions in the WSA are consistent with the MSR to support the LAFCO annexation application.

Regulatory Permitting. We understand that programmatically, the Project may not require regulatory permits, but the project-level might. One permit that may be required at the project-level might be the Clean Water Act (CWA) section 401 water quality permit. Section 401 of the Clean Water Act requires that any person applying for a federal permit or license, which may result in a discharge of pollutants into waters of the United States, must obtain a state water quality ELT Growth Area Specific Plan Project EIR | Stantec 5

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certification that the activity complies with all applicable water quality standards, limitations, and restrictions. Having prepared CEQA documentation to support section 401 permit applications, Stantec understands the section 401 permit application requirements and the recent requirement to prepare a 401 Alternatives Analysis. While this Alternatives Analysis is separate from the EIR Alternative Project analysis, Stantec would be required to perform the analysis to prove the project trying to get approved under the Specific Plan (at a project-level analysis) is the project that would result in the least impacts. Stantec prepared the first 401 Alternatives Analysis for North Bay Regional Water Quality Control Board in 2020.

Agricultural Conversion. When it comes to agricultural land conversion in Solano County, several challenges arise, especially when considering annexation from the unincorporated County to the City of Vacaville. For example, the Project can expect opposition from the Solano Land Trust. The Solano Land Trust opposes urban sprawl and emphasizes protecting the space between cities for working farms and natural areas. The County’s Right to Farm Ordinance protects agricultural activities from nuisance complaints; however, balancing land use rights with community needs, as well as the balance of maintaining the County’s agricultural heritage while accommodating growth, can be challenging, and we anticipate highlighting this topic in the Project’s community outreach.

FACILITATING COMMUNITY OUTREACH MEETINGS
Stantec’s strong experience facilitating community outreach meetings for controversial projects will be valuable on the ELT Growth Area Project. Stantec is familiar with key strategies to ensure effective engagement and productive discussions, including, but not limited to:
• Clear Objectives and Goals: Define the purpose of the meeting (gather feedback, share information, or build relationships).
• Inclusive Communication: Use plain language, engage diverse stakeholders, and encourage active listening and respectful dialogue.
• Timing and Accessibility: Schedule meetings at convenient times for community members, utilize accessible venues, and provide language support, if needed.
• Agenda Design: Prioritize topics based on community priorities and allocate time accordingly. • Facilitation Skills: Be neutral and manage conflicts diplomatically. • Follow-Up and Action Items: Summarize key points and decisions, assign action items and deadlines, and maintain ongoing communication after the meeting.

QUALITY MANAGEMENT AND CONSISTENCY
Stantec has experience preparing multiple projects within geographic proximity to one another and we have learned through that experience that quality management and consistency are key to project document defensibility. To that end, Stantec has a formal quality management system in use across the organization that is registered to the ISO 9001:2008 Quality Management standard. This internationally recognized standard for quality management reduces project risk while providing support for regulatory compliance, promoting reliability, improving productivity and the efficiency of our services, and increasing client confidence. Our QA/QC Plan will be built into the CEQA document’s technical, schedule, and budget needs to ensure that quality is built in at the beginning and verified as the Project progresses. What this means for the City is that when you receive a submittal from Stantec, City staff will be able to focus on content and context versus quality issues (typos, grammar, etc.) requiring re-work and revisions.

LEGALLY CHALLENGED ENVIRONMENTAL DOCUMENTS AND DISPOSITION Stantec has established an excellent record of legal defensibility for environmental documents. In most cases, however, litigation has generally been averted entirely because of Stantec’s strict adherence to regulatory content and processing requirements. The CEQA process has become increasingly litigious as projects become more complex and environmental resources in California are obtaining increased protection under the law. Stantec has made efforts to respond to this trend in two very important ways:
• Stantec staff have been working closely with CEQA attorneys to provide expert testimony for a variety of CEQA projects.

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• We have taken strides to retain key staff with extensive backgrounds in law and the provision of services in the preparation and/or review of the CEQA processes.

It is important to note that, in almost all large-scale projects in which Stantec has been involved, the project applicant or lead agency routinely included special CEQA attorneys as part of a multi-faceted project team. This enabled Stantec to engage in considerable interaction with these attorneys in their review and development of specific analyses included in the CEQA documents prepared for these projects.

Project Schedule
Stantec has reviewed the East of Leisure Town Growth Area – Work Plan draft schedule included as Attachment 4 to the RFP and understands the City and development team anticipate the comprehensive specific plan and environmental review process taking between 24 and 36 months, with the City anticipating kicking-off the specific plan process in July 2024, initiating CEQA in August 2024, and taking the ELT Growth Area Specific Plan Project and its EIR to hearing and post-approval after June 2026.

Based on our experience preparing specific plan CEQA documentation, project milestones are most commonly susceptible to delay when there is a lack of, or not enough, communication. From concise meeting agendas to efficient meeting notes, to maintaining an Actions Items Tracker and regularly updated Working Project Schedule, Stantec will utilize these communication formats to minimize the Project’s susceptibility to delays. Bi-weekly meeting agendas will allow for focused and efficient meetings. Concise meeting notes will serve as a reference for all Team members to review throughout the life of the Project. A simple Action Items Tracker will highlight action items and the responsible party and identify due dates. The Working Project Schedule will be updated ahead of each bi-weekly meeting and distributed with the meeting agenda and Action Items Tracker, so all Team members are aware of upcoming tasks, potential schedule slips, and review/deliverable durations ahead of time. This proactive communication will allow time to correct a task flagged for delay.

Likewise, with Stantec, the City and development team will never be surprised. We pride ourselves on clear communication; we will pick up the phone and relay key pieces of information to the City outside of a regularly scheduled bi-weekly Project meeting, allowing the City ample time to weigh options while we will work with the City to identify a path forward.

5. References
At Stantec, our journey is defined by over 20 years of unwavering expertise, commitment, and passion for excellence in environmental consulting and engineering services. With a global presence and a local focus, we take pride in being at the forefront of innovation, sustainability, and responsible development.

Our diverse team of skilled professionals, including project managers, engineers, planners, and scientists, brings a wealth of knowledge and experience to every endeavor. From the initial planning stages to the final implementation, we approach each project with meticulous attention to detail, ensuring alignment with environmental regulations and community aspirations. Our commitment to excellence in CEQA compliance and agency permitting allows us to streamline processes, reduce risks, and drive successful outcomes for our clients.

Throughout our journey, we have earned the trust of clients worldwide, navigating the complexities of environmental challenges and delivering tailored solutions that consistently exceed expectations.

As requested in the RFP, below please find three references from previous clients and municipalities that received a similar scope of services from Stantec with Trevor Macenski serving as the project manager and Anna Radonich serving as the Deputy Project Manager.

1. Project: City of Vacaville: Various Environmental and Planning Services Contracts Client: City of Vacaville
Client Unit: Planning Division
Client Contact Name and Title: Peyman Behvand, Planning Manager Client Contact Phone: (707) 449-5332
Client Contact E-mail: [email protected] Address: City Hall, 650 Merchant Street Vacaville, CA 95688 Scope of Work: Various projects; NV Specific Plan Addendum; Southtown Specific Plan Addendum

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2. Project: City of Vallejo On-Call Environmental and Planning Services Contract Client: City of Vallejo
Client Unit: Planning Department
Client Contact Name and Title: Gillian Hayes, Assistant City Manager Client Phone: (707) 648-4163
Client E-mail: [email protected]
Address: City of Vallejo City Manager’s Office, 555 Santa Clara Street Vallejo, CA 94590 Scope of Work: Various projects; Mare Island Specific Plan Addendum

3. Project: Manteca Quintal Road Project
Client: Quarterra Development and City of Manteca
Client Unit: Developer
Client Contact Name and Title: Tyler Wood, Vice President, Quarterra Client Contact Phone: (510) 484-1529
Client Contact E-mail: [email protected]
Address: 492 9th Street, Suite 300, Oakland, CA 94607
Scope of Work: Preparation of complex, controversial EIR.

Relevant Project Experience
Following are examples of relevant project experience Stantec’s team has working with LAFCO, specific plans, and complex large-scale developments.

SOUTHEAST DIXON SPECIFIC PLAN PROJECT EIR, DIXON
Working with the City of Dixon and The Lewis Group, Stantec recently kicked off the preparation of a CEQA-compliant Programmatic and Project-Level EIR for the Southeast Dixon Specific Plan Project. The EIR will also be used to support the Solano LAFCO annexation application. The project is located on approximately 825 acres with a portion of the project located in the County of Solano and a portion in the City’s current SOI. The project development team is seeking land use entitlements from the city, approvals from the resource agencies, and ultimately annexation by Solano LAFCO. It is important to note that the Southeast Dixon Specific Plan Project is grappling with the same resource considerations as the ELT Growth Area Specific Plan, most notably agricultural conversion, water supply, utility extension, service provision, and biological resources. As this project is slightly ahead of the ELT Growth Area Specific Plan Project, and we anticipate similar impacts and resources of concern across both projects, we will have developed an EIR template and understanding of impacts for the Southeast Dixon Specific Plan Project, applicable and usable on the ELT Growth Area Specific Plan Project, resulting in efficiencies to both the City and development team.

Why this experience is relevant to the ELT Growth Area Specific Plan Project: Solano County Project; Solano LAFCO; Extensive public outreach; Programmatic and Project-Level EIR with some project-level specificity to allow future streamlining; Evaluation of infrastructure standards; Complex traffic analysis; Agricultural conversion; Will guided and integrate multidisciplinary technical analysis into the CEQA document.

CALIFORNIA FOREVER 9111 ANALYSIS, SOLANO COUNTY
Working with the County of Solano, Stantec is preparing the 9111 Analysis Report for the recently filed East Solano Homes, Jobs, and Clean Energy Initiative, sponsored by California Forever. The proposed Initiative is an initiative to amend the adopted Solano County General Plan and Solano County Zoning Code to establish a New Community, Rio Vista Parkland, and Travis Security Zone (referred to collectively as the Initiative area) within unincorporated Solano County. The 18,600-acre site would ultimately seek annexation by Solano LAFCO.

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Why this experience is relevant to the ELT Growth Area Specific Plan Project: Solano County Project; Solano LAFCO; Extensive public outreach.

NORTH VILLAGE SPECIFIC PLAN AMENDMENT ADDENDUM, VACAVILLE Working with the City of Vacaville and Discovery Builders Inc., Stantec prepared a CEQAcompliant Addendum for the North Village Development Program EIR that was certified by the City of Vacaville for the North Village Development Project in January 1995. The amendment was completed due to modification of the previously approved project to include 100 additional dwelling units which required the processing and approval of several entitlements and amendments. An Addendum was prepared to analyze the environmental impacts of the proposed modified project and determine whether any new significant environmental impacts that were not previously identified in the approved EIR would occur, or whether previously identified significant impacts would be substantially more severe as a result of proposed changes to the project.

Why this experience is relevant to the ELT Growth Area Specific Plan Project: Solano County Project; Specific Plan Project requiring rezoning and amendments to the General Plan land use designations; Single Family Residential; Medium Density Residential; High Density Residential; Commercial; Parks and Open Space uses.

ELT GROWTH AREA SPECIFIC PLAN BIOLOGICAL RESOURCES ASSESSMENT, MADRONE,

VACAVILLE
Madrone has completed the natural resource permitting on approximately half of the land within the proposed ELT Growth Area Specific Plan area and has conducted a preliminary assessment of biological resources on at least one of the projects being considered under this proposal. Their expertise within the Specific Plan area will allow them to be efficient and forward-thinking about issues encountered and solved with past projects. Madrone has worked on the following projects within the ELT Growth Area Specific Plan area: Brighton Landing, Donaldson Property, Roberts’ Ranch, The Farm at Alamo, and the following General Plan Amendment Applications within the ELT Growth Area Specific Plan area: Donaldson-Ramos Property, A&P Children Investment Property, and Rayson’s-Chen Property. Madrone will support Stantec with biological resources on the ELT Growth Area Specific Plan EIR.

Why this experience is relevant to the ELT Growth Area Specific Plan Project: Direct experience working on the proposed Project.

CITY OF VACAVILLE SB 743 VMT GUIDELINES IMPLEMENTATION

REPORT, FEHR & PEERS, VACAVILLE
Fehr & Peers developed Senate Bill (SB) 743 guidelines for the City of Vacaville. They reviewed the City of Vacaville’s plans, policies, and TIS guidelines to identify information and expectations related to VMT. They then reviewed the City’s travel demand model and prepared baseline and cumulative VMT estimates in a manner that is consistent with SB 743. A series of VMT calculation methodologies and thresholds were recommended to the City. VMT screening maps were developed showing where low VMT-generating traffic analysis zones exist. Finally, a series of TDM strategies were recommended for the City to use as VMT mitigation measures.

Why this experience is relevant to the ELT Growth Area Specific Plan Project: Direct experience working with the City of Vacaville on a technical resource that will be complex for the proposed Project.

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CITY OF VACAVILLE STRATEGIC WATER RESOURCES PLANNING AND

MANAGEMENT, ZANJERO, VACAVILLE
Zanjero is continuing its work with the City of Vacaville for strategic water resources planning and management. This work has been ongoing for several years and includes analyzing the City’s entire water asset portfolio and preparing water management tools that allow the City to address water management issues through a fifty-year planning horizon.

Water Asset Portfolio Analysis. Zanjero has researched and analyzed the City’s surface water rights, surface water contracts, wholesale water contracts, groundwater supplies, and recycled water supplies. This analysis includes reviewing the details of each document associated with each identified water asset and addressing the characteristics of the water assets as they apply to the City’s long-term water management objectives. For example, Zanjero analyzed Solano County Water Agency’s State Water Project Contract and City of Vacaville’s SWP Participating Agency Contract with SCWA as well as the California Department of Water Resources Delivery Capability Report and SWP system prognostications to assess the details associated with managing this water asset for short-term and long-term objectives. Zanjero bifurcated the SWP PAC into its constituent parts – North of Delta allocation and Kern County Water Agency purchase agreement – and assessed additional water supply characteristics linked to each component, like the “North of Delta Bump” that would apply to the City’s North of Delta allocation but not its KCWA allocation.

Zanjero also characterized the wet, normal, and dry year reliability of this water asset to ascertain management activities to ensure preserving the water asset for necessary uses.

Water Management Tools. Zanjero’s assessment of each water asset led to the development of three water management tools that the City will use to address its water planning needs. Each tool captures the details of each water supply during various hydrological and regulatory conditions to show supply availability from a weekly timestep through a yearly timestep through 2075. The tools incorporate important “on-the-ground” operational issues, including water quality considerations and economic costs from different sources and juxtapose these items against a demand during the identified timestep. In addition, the water management tools allow the toggling of various supply sources to mix and match sources to meet short-term and long-term planning objectives. The flexibility in these water asset management tools drives operational and policy decisions that affect the City’s land use and water planning objectives and underpin urban water planning and land-use planning documents.

Strategic Planning. Zanjero is also engaged with the City on specific strategic planning activities, including advising the City on methodologies to capture and use recycled water supplies as well as engaging regional agencies on water asset management issues. The City’s recycled water supply is a valuable resource asset that could be used to serve multiple purposes both within and outside the City boundaries. The City’s regional agency engagement includes assessing water right and water contracting issues and developing approaches to resolve matters that are replete with administrative challenges. Zanjero works closely with the City’s Management Staff and City Attorneys in assessing and directing strategic planning items.

Why this experience is relevant to the ELT Growth Area Specific Plan Project: Direct experience working with the City of Vacaville on a technical resource that will be complex for the proposed Project.

MANTECA QUINTAL ROAD EIR, MANTECA
Stantec’s team is currently working with Quarterra and the City of Manteca to prepare a CEQA-compliant Focused EIR for the Quintal Road Development Project. The project involves the construction and operation of 652 multifamily for-rent apartments, 48 for-sale duplexes, and 96 single-family for-sale homes on an approximately 59-acre, undeveloped site. The project will require City approval of a General Plan Amendment and a Planned Development Rezoning. The project involves agricultural conversion, complex AQ/GHG analysis due to its proximity to the highway and a gas station; and complex traffic and VMT analysis.

Why this experience is relevant to the ELT Growth Area Specific Plan Project: Agricultural conversion; Extensive public outreach; Complex AQ/GHG analysis; Complex traffic analysis.

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
ELT Growth Area Specific Plan Project EIR |Stantec 11
SOLANO 360 SPECIFIC PLAN EIR, COUNTY OF SOLANO
The Specific Plan establishes land uses and a comprehensive set of infrastructure and development standards for the property while retaining the ability to respond to market conditions and opportunities for private development. The land use concept in the Plan is intended to facilitate the upgrading and expansion of the Fairgrounds, the development of “Entertainment- Mixed Use” venues and facilities that may be feasible in the near term, and the creation of a larger parcel for a future “EntertainmentCommercial” use as a new, major anchor or entertainment “gate.” The entertainment project area would authorize up to 327,571 square feet of retail, commercial, entertainment, and office space on 48 acres at the time of full buildout. Within that 48 acres would include 30 acres of theme park type uses. According to the Plan, three parking structures would also be constructed at the site. In addition, the fairgrounds portion of the site would include up to 149,500 square feet of new building space at the time of full buildout, including a new exposition hall and new concert arena/grandstand cover. The City of Vallejo and the County of Solano jointly conducted a comprehensive visioning process to plan for the redevelopment of the County-owned 152-acre Solano County Fairgrounds in Vallejo.

Why this experience is relevant to the ELT Growth Area Specific Plan Project: Specific Plan CEQA EIR; Concerned residents surrounding area did not want change; Extensive public outreach; Programmatic and ProjectLevel EIR with some project-level specificity to allow future streamlining; Evaluation of infrastructure standards; Complex traffic analysis; Guided and integrated multidisciplinary technical analysis into the CEQA document.

NORTHERN WATERFRONT MIXED-USE DEVELOPMENT

PROJECT, PLANNING SERVICES VALLEJO,
In 2007, The City of Vallejo adopted a Planned Development Master Plan and Design Guidelines for the three Districts of their Waterfront:

North, Central and South. The Plan and Guidelines call for attractive, mixed-use, people-oriented development including public open spaces. As an extension of City staff, Stantec processed entitlements and prepared the supplemental environmental review for the development of the North Waterfront project, working closely with both the Economic Development and Planning divisions. The project included 175 residential units, 25,000 square feet of retail, and over 7 acres of promenade and wetland park areas.

Parking and commercial uses, while preserving and enhancing public use areas are incorporated into the area(s) immediately adjacent to the existing Marina and walking paths along the Napa River. The project’s entitlements relied on tiered environmental analysis from the previously certified 2005 EIR prepared by the city’s Redevelopment Agency.

Challenges unique to the project include Sea Level Rise, Bay Conservation and Development Commission Permitting, Aquatic Habitat Analysis, Hazardous Materials Management, and VMT.

Why this experience is relevant to the ELT Growth Area Specific Plan Project: Solano County project; Master Plan Development; Mix of uses; Parks and open spaces uses; Consideration of adjacent sensitive uses; Transition with existing uses.

ELK GROVE SPHERE OF INFLUENCE EIR, SACRAMENTO LAFCO
Trevor Macenski was the project manager on the Elk Grove SOI project consisting of an application to Sacramento LAFCO to amend the City of Elk Grove’s SOI. The current SOI is coterminous with the City boundary. The amended SOI would include an additional 7,869 acres generally described as the areas south of Bilby Road/Kammerer Road and Grant Line Road. Current land use projections indicate that future growth will require additional lands outside of the City boundary. The City’s available residential, industrial, and commercial land inventory is in the process of building out and may be unable to accommodate all anticipated growth within the City. As a result, the City needs to establish a direction to accommodate its anticipated future growth by defining the area for long-term planning. No specific land use

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
ELT Growth Area Specific Plan Project EIR |Stantec 12
developments are proposed at this time in conjunction with this proposed SOI amendment (SOIA). Old Town Franklin is immediately adjacent to the City and is included within the proposed SOIA area. Wilton is located across the Cosumnes River outside of the proposed SOIA area. The City of Elk Grove and the County of Sacramento are working collaboratively to establish a Memorandum of Understanding MOU that would incorporate the “joint vision” shared between the City and County regarding the future planning and preservation activities within the City’s proposed SOI area.

Why this experience is relevant to the ELT Growth Area Specific Plan Project: CEQA EIR; Extensive public outreach; Guided and integrated multidisciplinary technical analysis into the CEQA document.

Award Winning Projects
In addition to the projects listed above, Stantec is proud to be recognized and awarded by AEP for our exceptional work over the past four years. Notably, our team has received Outstanding CEQA Documents awards for projects in Oakland and Santa Rosa in 2020, as well as Environmental Analysis Document Merit Awards for projects in Daly City and Santa Rosa in 2022 and 2023, respectively. Additionally, in 2023 Stantec was honored with an APA Best Practices, Merit Award for exemplary collaboration with the City of Corona on their rezoning and objective design guidelines. Stantec not only prepared the guidelines but also developed the supporting CEQA document, ensuring a comprehensive approach to urban planning. This recognition by the APA underscores the group's dedication to public outreach and seamless integration into the existing city policy documents, highlighting their commitment to enhancing the community through meticulous planning and effective stakeholder engagement. Lastly, in 2024 Stantec won three Federal Planning Division Awards from APA, including Honor, Merit, and Citation levels in the Outstanding Collaborative Planning category. The Federal Planning Division Award recognizes projects that best exemplify the benefits of a federal agency working cooperatively with another federal, state, or local agency to demonstrate the value of comprehensive planning for the greater public benefit. All three Stantec projects were selected for award in the Outstanding Collaborative Planning Category, which communicates how working through a large-scale coordinated effort contributed to the success of the plan.

Other Relevant Experience
Our team thrives on repeat business, a testament to the satisfaction of our clients and the exceptional work provided by our local environmental planning team. A list of current clients that Stantec has worked with over the last 12 months is provided below.

Clients Stantec has Worked with in the Last 12 Months*
• City of Vacaville • City of Newark
• City of Vallejo • City of Antioch
• City of Suisun City • City of San Mateo
• City of Sacramento • City of Fresno
• City of Napa • City of Gilroy
• City of San Jose • City of Manteca
• City of Millbrae • City of Dublin
• City of Redwood City • City of Oakland
• City of Daly City • City of Pittsburg
• City and County of San Francisco • City of Foster City • City of Santa Rosa • City of Hayward
• City of Seal Beach • City of El Cerrito
• City of Dixon • County of Solano
In addition to the projects, awards, and cities highlighted above, Stantec has robust experience working on a variety of projects in Solano County within the cities of Vacaville and Vallejo, as presented on the following pages.

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
ELT Growth Area Specific Plan Project EIR |Stantec 13

CITY OF VACAVILLE ON-CALL ENVIRONMENTAL AND

PLANNING SERVICES CONTRACT

VACAVILLE, CALIFORNIA
PROJECT SUMMARY: Stantec has provided on-call environmental services to the City of Vacaville for the past six years. Our successful partnership with the City is an outcome of the Stantec team’s responsiveness to requests including but not limited to a CEQA strategy, preparing a scope of work, providing technical expertise on a subject matter, and providing CEQA training. Examples of the environmental support services include the following:
• Transwestern Ventures Life Science Project, Modified Initial Study • Weber Road Industrial and Construction Storage Yard Project, ISMND
• North Village Specific Plan Amendment, CEQA Addendum
• Home 2 Suites Hotel Project, ISMND
• 148 Peabody Road Apartments Project, Class 32 Exemption • East Main District Project, ISMND and CEQA Addendum
• Ashton Place Unit 3 Project, ISMND
• LDK Warehouse Project, ISMND and CEQA Addendum
• Vaca Valley Warehouse/Distribution Center, Modified Initial Study • Drake’s Point Radio Tower Project, ISMND
• Crocker Drive Water Main Project, ISMND
• Park Parish Project, Modified Initial Study
PROJECT BUDGET AND SCHEDULE: All projects were/are currently being completed on schedule and within budget. Individual project budgets range from $30,000 to $500,000. Individual project schedules range from four weeks to two years.

LEARNED AND PROJECT OUTCOMES: Stantec has supported the City of Vacaville on unique projects from Supplemental CEQA review preparing Addenda to Modified Initial Studies. Unique challenges to CEQA compliance in Vacaville include using two different air district thresholds depending on where a project is located within the City. On the western side of the City, the Bay Area Air Quality Management District guidance is used and on the eastern side of the City, the Yolo-Solano Air Quality Management District guidance is used.

PROJECT STAFFING:
• Trevor Macenski–Principal-in-Charge
• Anna Radonich–Project Manager
• Kaela Johnson–Deputy Project Manager
• Kaitlyn Heck–Air Quality
• Alisa Reynolds–Cultural
• Tracie Ferguson–Noise
• Daryl Zerfass–Transportation/Traffic/VMT
Project: City of Vacaville On-Call
Environmental and Planning Services
Contract
Client: City of Vacaville
Client Unit: Planning Division
Client Contact: Peyman Behvand, City
Planner
Client Contact Phone: (707) 449-5332
Client Contact E-mail:

Peyman. [email protected]
Timeline: 2015-Present
Consultant Firm Name: Stantec
Consultant Lead(s): Trevor Macenski,
Principal-in-Charge, Stantec
Budget: $30,000-$500,000
Number of Hours: Ongoing on-call
contract
Link to Project:

Home 2 Suites Hotel Project
“Stantec has worked with the City of
Vacaville providing environmental
consulting services on a variety of
projects from city-sponsored water line
expansion and emergency
communication radio tower projects to
private residential and mixed-use
development projects. Stantec is
solutions- oriented and provides forwardthinking approaches to CEQA analysis.

Stantec is professional. They take the time
to do what is right, resulting in quality work
products.”
- Peyman Behvand, Planning Manager,
City of Vacaville

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b

CITY OF VALLEJO ON-CALL ENVIRONMENTAL AND PLANNING

SERVICES CONTRACT

VALLEJO, CALIFORNIA
PROJECT SUMMARY: Stantec has provided planning services to the City of Vallejo over the past 5 years under the planning on-call contract supporting development projects. In addition, depending on the complexity, Stantec also has served as city staff for complex entitlement applications and planning processes. Examples of the planning and environmental support services include the following:
• Vallejo Navigation Center Project, HUD EA
• Mare Island Contract Planning Services
• Northern Waterfront Contract Planning Services
• Central North and Central South Waterfront Contract Planning Services
• Connelly Street Corridor Mixed Use Project, CEQA Addendum • Borges Ranch Residential Project, ISMND
• Touro University, Student Housing Project, ISMND
• Ferry Terminal Parking Garage Expansion Project, ISMND • Holiday Development Vallejo Station Phase B Mixed-Use Residential Project, Class 32 Exemption
• City Wide Zoning Code Update and ISMND
• Six Flags Discovery Kingdom Batman Ride, ISMND
• La Quinta Hotel Project, ISMND
PROJECT BUDGET AND SCHEDULE: All projects were/are currently being completed on schedule and within budget. Individual project budgets range from $40,000 to $1 million. Individual project schedules range from four weeks to three years.

LEARNED AND PROJECT OUTCOMES: One unique challenge to CEQA compliance in Vallejo is the large amount of projects that require Bay Conservation and Development Commission (BCDC) permitting. Stantec has supported the city with multiple BCDC permits, and one of particulate complexity included a waterfront development with a Programmatic EIR with multiple phases, multiple supplemental CEQA documents, and entitlement amendments. In this instance, there was a tidally influenced wetland feature missed by the City back in the 1990s. It required a BCDC permit and Stantec helped the City identify an appropriate CEQA approach and permitting to allow the applicant a path forward.

PROJECT STAFFING:
• Trevor Macenski–Principal-in-Charge
• Anna Radonich–Project Manager
• Kaela Johnson–Deputy Project Manager, Visual Resources • Alisa Reynolds–Cultural
• Kaitlyn Heck–Air Quality
• Michelle Tovar–Biological Resources and Permitting
• Tracie Ferguson–Noise
• Daryl Zerfass–Transportation/Traffic/VMT
.

ELT Growth Area Specific Plan Project EIR | Stantec 14
Project: City of Vallejo On-Call
Environmental and Planning Services
Contract
Client: City of Vallejo
Client Unit: Planning Department Client
Contact: Gillian Haen, Assistant City
Manager
Client Contact Phone: (707) 648-4163
Client Contact E-mail:

[email protected]
Timeline: 2017-Present
Consultant Firm Name: Stantec
Consultant Lead(s): Trevor Macenski,
Principal-in-Charge, Stantec
Budget: $40,000-$1 million
Number of Hours: Ongoing on-call
contract
Link to Project (Click on link): City Wide
Zoning Code Update ISMND
“Stantec has provided exemplary services
and deliverables during my tenure hear.

They are always available and responsive.

They have a positive history working here
in the City of Vallejo and have for years.”
- Gillian Haen, Assistant City Manager,
City of Vallejo

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
ATTACHMENT A: Cost Proposal and Acceptance of Proposed
Agreement
Cost Proposal
Stantec’s time and materials not-to-exceed cost estimate to prepare the ELT Growth Area Specific Plan EIR is summarized below. Our detailed cost estimate is provided on the following page.

Task Budget
Task 1: Information Gathering $8,400
Task 2: Kick-off Meeting $2,792
Task 3: Scope of Work
Task 3.1: NOP and Scoping $4,540
Task 3.2: Technical Studies
Task 3.2a: LESA $9,084
Task 3.2b: Air Quality / Greenhouse Gas $34,590
Task 3.2c: Biological Resources (Madrone Lump Sum *) $52,000 Task 3.2d: Cultural/Historic/Tribal Cultural Resources $54,421 Task 3.2e: Noise $9,200
Task 3.2f: Traffic (Fehr & Peers Lump Sum) $196,500
Task 3.2g: Water Supply Assessment (Zanjero Lump Sum) $50,000 Task 3.3: Admin Draft EIR $96,900
Task 3.4: Revised Draft EIR and Public Draft EIR $35,136 Task 3.5: Admin Final EIR, Revised EIR, Final EIR, Response to Comments, MMRP $32,720 Task 3.6: Noticing $3,860
Task 3.7: Findings of Fact and Statement of Overriding Consideration $10,380 Task 4: Coordination with Agencies $10,304
Task 5: Project Management and Meetings $40,036
Labor Total $650,863
Direct Expenses (includes printing per RFP, records search fee, vehicle, and mileage) $6,208 Total Budget $657,071
* Madrone fees do not include costs associated with optional tasks. Optional Task Costs: Aquatic Resources Delineation Verification: $3,000; Special-Status Plant Survey: $7,500; VELB Survey: $5,000; RTC: $4,600 Acceptance of Proposed Agreement
Stantec has reviewed the City’s Agreement for Consultant Services included as Attachment 3 of the RFP and, should we be selected for this assignment, we will be able to conclude a mutually satisfactory contract with you.

Stantec recently completed a project with the City utilizing the same Agreement and successfully came to a mutually satisfactory contract with the City, on that project.

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b

DETAILED COST - EIR

ELT GROWTH AREA SPECIFIC PLAN

PROJECT
$657,071 $8,400 $2,792 $4,840 $9,084 $34,590 $52,000 $56,121 $9,200 $196,500 $50,000 $96,900 $36,261 $34,970 $3,860 $10,380 $10,720 $40,452 ELT Growth Area Specific Plan
Project
EIR Detailed Cost Table Task 1
Information
Gathering
Task 2
Kick-off
Meeting
Task 3 - Scope of Work
Task 4
Coordination
with Other
Agencies
Task 5
Project
Management

TOTAL COST
Task 3.1
NOP and
Scoping
Task 3.2 Technical Studies
Task 3.3
ADEIR
Task 3.4
Revised DEIR and
Public DEIR
Task 3.5
AFEIR,
Revised FEIR,

RTC, MMRP
Task 3.6
Noticing
Task 3.7
FOF and SOC

3.2a LESA 3.2b AQ/GHG 3.2c Bio 3.2d Cultural 3.2e Noise 3.2f Traffic 3.2g WSA CLASSIFICATION UNITS RATE Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars Units Dollars

LABOR ALLOCATION

STANTEC LABOR
Level 7 hour $160 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 100 $16,000 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 100 $16,000 Level 8 hour $170 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 42 $7,140 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 42 $7,140 Level 9 hour $176 24 $4,224 4 $704 8 $1,408 24 $4,224 0 $0 0 $0 42 $7,392 0 $0 0 $0 0 $0 300 $52,800 80 $14,080 140 $24,640 16 $2,816 40 $7,040 0 $0 0 $0 678 $119,328 Level 10 hour $182 0 $0 0 $0 0 $0 0 $0 134 $24,388 0 $0 0 $0 0 $0 0 $0 0 $0 80 $14,560 40 $7,280 0 $0 0 $0 0 $0 0 $0 0 $0 254 $46,228 Level 11 hour $198 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 93 $18,414 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 93 $18,414 Level 12 hour $208 0 $0 0 $0 0 $0 16 $3,328 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 60 $12,480 20 $4,160 0 $0 0 $0 4 $832 0 $0 0 $0 100 $20,800 Level 13 hour $219 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 25 $5,475 0 $0 0 $0 0 $0 20 $4,380 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 45 $9,855 Level 14 hour $230 0 $0 0 $0 0 $0 0 $0 35 $8,050 0 $0 0 $0 40 $9,200 0 $0 0 $0 20 $4,600 20 $4,600 0 $0 0 $0 0 $0 0 $0 0 $0 115 $26,450 Level 15 hour $244 8 $1,952 4 $976 6 $1,464 4 $976 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 24 $5,856 16 $3,904 24 $5,856 2 $488 8 $1,952 24 $5,856 98 $23,912 218 $53,192 Level 16 hour $269 0 $0 0 $0 0 $0 0 $0 8 $2,152 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 8 $2,152 Level 17 hour $278 8 $2,224 4 $1,112 6 $1,668 2 $556 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 8 $2,224 4 $1,112 8 $2,224 2 $556 2 $556 16 $4,448 58 $16,124 118 $32,804 Madrone Bio: Lump Sum * each $52,000 0 $0 0 $0 0 $0 0 $0 0 $0 1 $52,000 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 1 $52,000 Fehr & Peers: Lump Sum each $196,500 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 1 $196,500 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 1 $196,500 Zanjero: Lump Sum each $50,000 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 1 $50,000 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 1 $50,000 TOTAL LABOR ALLOCATION $8,400 $2,792 $4,540 $9,084 $34,590 $52,000 $54,421 $9,200 $196,500 $50,000 $96,900 $35,136 $32,720 $3,860 $10,380 $10,304 $40,036 1774 $650,863

EXPENSES ALLOCATION

REBILLABLES
Shipping/Postage each $25 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 5 $125 10 $250 0 $0 0 $0 0 $0 0 $0 15 $375 CEQA Doc Print each $200 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 5 $1,000 10 $2,000 0 $0 0 $0 0 $0 0 $0 15 $3,000 Scoping Meeting Materials print each $300 0 $0 0 $0 1 $300 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 1 $300 records search fee each $1,000 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 1 $1,000 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 Field Vehicle each $100 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 7 $700 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 Mileage each $0.555 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 $0 0 $0 0 $0 0 $0 0 $0 750 $416 750 $416 1500 $833 TOTAL REBILLABLES $0 $0 $300 $0 $0 $0 $1,700 $0 $0 $0 $0 $1,125 $2,250 $0 $0 $416 $416 1531 $6,208 TOTAL COSTS $8,400 $2,792 $4,840 $9,084 $34,590 $52,000 $56,121 $9,200 $196,500 $50,000 $96,900 $36,261 $34,970 $3,860 $10,380 $10,720 $40,452 $657,071 * Madrone fees do not include costs associated with optional tasks. Optional Task Costs: Aquatic Resources Delineation Verification: $3,000; Special-Status Plant Survey: $7,500; VELB Survey: $5,000; RTC: $4,600 Stantec

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
ATTACHMENT B: Acknowledgement of Insurance
Requirements and Certification of Ability to Provide
Coverage Specifics
Stantec has reviewed the City’s Agreement for Consultant Services, Exhibit E, Insurance, included as Attachment 3 of the RFP and, should we be selected for this assignment, we will be able to provide certificates of insurance per conclusion of a mutually satisfactory contract with you. Stantec recently completed a project with the City utilizing the same Agreement and insurance requirements, on that project.

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
ATTACHMENT C: EIR Detailed Scope of Work
Stantec’s detailed Programmatic and Project-Level EIR scope of work to prepare a full EIR consistent with the Appendix G CEQA Guidelines and case law, including a list of associated deliverables, is included on the following pages. This Attachment C includes all scopes of services requested in the RFP, including, but not limited to: information gathering; kick-off; preparation of technical assessments, DEIR, Response to Comments, Mitigation Monitoring and Reporting Program, and Findings and Statement of Overriding Considerations; Agency Coordination; and Project Management.

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 1 Scope of Work and Deliverables
The following scope of work is organized into major tasks. Based on our understanding of the ELT Growth Area Specific Plan Project, we have developed the following scope of work to prepare a Programmatic and ProjectLevel EIR to address the immediate needs associated with the three private properties as well as the programmatic buildout of the ELT Growth Area.

The tasks include completion of a public scoping process (Notice of Preparation [NOP], and scoping meeting), Draft EIR, Final EIR, MMRP, Noticing, Findings of Fact, Statement of Overriding Consideration, coordination with other agencies, and project management and bi-weekly meetings.

Task 1: Information Gathering
Information Gathering. Stantec and its consultants will review and collect existing information about the study area including, but not limited to the applicant team and their consultants, and previous technical studies documenting existing conditions, as well as: the General Plan, the General Plan EIR and appendices, the City’s Urban Reserve Analysis, the Housing Element including the City’s Regional Housing Needs Allocation (RHNA), the Zoning Code, and from recently approved projects in the surrounding area.

Project Description. Stantec will prepare a draft Project Description for the City’s review. Stantec will prepare the Project description section of the EIR based on information provided during Project information gathering and review of background documents and responses to any data request needs to City Staff. The Project description will include regional and local setting; the City’s Project goals and objectives; and Project characteristics and important features. The intended uses of the EIR (as required by CEQA Guidelines Section 15124(d)) will be provided, including a list of responsible and other agencies expected to use the EIR for decision-making and a list of approvals for which the EIR will be used.

Deliverable
• Request for Information: one electronic copy (MS Word and PDF as needed) • Draft Project Description: one electronic copy (MS Word and PDF as needed) Task 2: Kick-off Meeting
Upon the City’s review of our scope of work, Stantec’s Principal-in-Charge and Project Manager, Trevor Macenski, and Deputy Project Manager and QA/QC Manager, Anna Radonich, will coordinate and attend one 2- hour kick-off in-person or virtual meeting with City staff and the Applicant to initiate the Project and review Stantec's scope of work and a description of the Project to be evaluated in the CEQA document, including maps and graphics, and Project schedule. The meeting will include a discussion of project goals, opportunities and constraints, provision of relevant background information and documents for the existing conditions analysis, arrangement of informational meetings with relevant City staff members, and project management.

Deliverable
• Project Commencement Meeting with City Staff
• Confirmation of the Detailed Project Schedule and Scope of Work • Meeting Notes: one electronic copy (MS Word and PDF as needed) Task 3: Scope of Work
Per the RFP, it is assumed the City will be responsible for the following:
• Administer the contract.
• Provide existing studies and relative information.
• Identify stakeholders.

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 2 • Manage the delivery and review of work products.
• Participate in and coordinate meetings with affected agencies. • Maintain the Project website.
• Prepare and post all relevant public notices.
• Preparation of the Municipal Service Review
Task 3.1: NOP and Scoping Meeting
Notice of Preparation. Stantec will prepare an NOP for referral to all interested parties, affected agencies, and others, consistent with the City’s approved format. The NOP will contain all statutory requirements, including the Project Description; the Project location; the date, time, and place of the public scoping meeting; the address where Project documents will be available for review; the address where comments may be sent; and the deadline for submitting comments. Stantec will work with the City to submit the NOP to the State Clearinghouse electronically. We assume City staff will circulate the NOP to all other recipients.

Scoping Meeting. Pursuant to CEQA Guidelines Section 15082, one public scoping meeting will be held during the NOP review period to gather public and agency comments on the scope of the EIR; this meeting will be held during the 30-day review period as determined by the City. Stantec’s Principal in Charge and Project Manager, Trevor, and Deputy Project Manager and QA/QC Manager, Anna, will attend the scoping meeting. Anna will record all public comments and prepare a summary of the comments received at the scoping meetings. Trevor and Anna will assist the City in responding to questions regarding the environmental compliance process/content of the EIR that might be raised by agency representatives, the public, and other interested parties. It is assumed that Stantec will prepare the meeting notice and mailers, prepare visuals and handouts, and other meeting logistics, as necessary, and that the City will be responsible for mailing the notices and postage. Stantec will prepare a CEQA slide deck and present the CEQA slide deck during the scoping meeting. This scope assumes Stantec’s attendance at one in-person public scoping meeting and that only one scoping meeting will be conducted for the Project.

Deliverable
• Draft Project Description: one electronic copy (MS Word and PDF as needed) • Notice of Preparation for public circulation, and posting to City’s website and State Clearinghouse: one electronic copy (MS Word and PDF)
• Scoping Meeting Summary: one electronic copy (MS Word and PDF as needed) Task 3.2: Technical Studies
The following technical studies will be prepared for the Project. It is assumed all other technical studies (including but not limited to Phase I Environmental Site Assessment, Geotechnical Report, Arborist Report, Aquatic Resources Delineation Verification, site plans, landscaping plans, utility plans, and project site renderings) will be provided to Stantec by the City and/or Applicant and will be deemed adequate for use in the CEQA analysis.

Task 3.2a: Land Evaluation and Site Assessment Model (LESA Model) The Department of Conservation Land Evaluation and Site Assessment Model (LESA Model) will be used to evaluate the Project’s potential effect on agricultural and open space resources. The CEQA Guidelines identify the LESA model as an optional instrument to use to assess the significance of farmland conversion impacts. The LESA model provides an analytical approach for rating the relative quality of land resources based on specific measurable features. Factors considered by the LESA model include soils, site acreage, water availability, and surrounding land uses. Using LESA significance criteria, Stantec will determine whether the Project would have a significant impact on farmland, and mitigation measures will be identified, as necessary. In addition, Stantec will evaluate whether the Project would create pressures to convert other farmland in the Project vicinity to nonagricultural use. The LESA produced to support these analyses will be included as an appendix to the CEQA document.

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 3 Deliverable
• The LESA will be provided as an appendix to the CEQA document.

Task 3.2b: Air Quality and Greenhouse Gas Assessment
The Project would entail construction and operation activities that would emit criteria air pollutants and GHG emissions. Stantec will provide an air quality and GHG assessment to support the CEQA document, including a project-level analysis of the three known GPA requests (Rayson’s-Chen, Donaldson-Ramos, and A&P Children Investment properties) and a programmatic analysis of the implementation of the ELT Growth Area Specific Plan.

Stantec will follow guidance presented by the Yolo Solano Air Quality Management District (YSAQMD) in its Handbook for Assessing and Mitigating Air Quality Impacts (2007), as well as guidance adopted by the adjacent Bay Area Air Quality Management District (BAAQMD) in its CEQA Air Quality Guidelines (2022). The air quality assessment will include an evaluation of short-term construction emissions and long-term operational emissions, emissions will be calculated through the California Emissions Estimator Model (CalEEMod). A health risk assessment (HRA) will also be prepared for each project-level analysis to evaluate the health risks posed to existing receptors from construction toxic air contaminants (TAC) emissions, specifically associated with diesel particulate matter (DPM). The HRAs will rely on emissions generated by the CalEEMod modeling and the use of the U.S. EPA’s AERMOD to estimate the health risks in compliance with YSAQMD, BAAQMD, and the Office of Environmental Health Hazard Assessment (OEHHA) Guidance. Additionally, a qualitative discussion of cumulative health risks from the buildout of the entire Specific Plan on existing residential receptors will be provided. To determine the impacts of GHGs, the Project will be evaluated for consistency with the City’s ECAS as well as the State’s 2022 Scoping Plan. In addition, GHG emissions associated with construction and operations, as estimated using CalEEMod, will be disclosed.

Assumptions
• A quantitative health risk assessment will be prepared for the construction of the three known General Plan amendment requests. A qualitative HRA will be prepared for the Specific Plan buildout. • In the event Project details change that warrant remodeling of the Project, a budget augment may be requested.

Task 3.2c: Biological Resources
Working with Stantec, Madrone will perform the following Biological Resources tasks.

Aquatic Resources Delineation. Madrone will conduct a field survey of the approximately 600 acres of land within the proposed Specific Plan Area that have not been previously delineated or permitted (Study Area) to determine the location and extent of potential Waters of the United States and state (including wetlands) (Waters).

The biologist will map all Waters with a GPS unit capable of sub-meter accuracy and collect three-parameter data in accordance with the U.S. Army Corps of Engineers (USACE) Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Arid West Region (Version 2.0). An aquatic resources delineation report and associated aquatic resources delineation map will be prepared in accordance with the USACE Sacramento District’s Minimum Standards for Acceptance of Preliminary Aquatic Resources Delineations. A draft version of the report and map will be provided to the client as a PDF for review and a final report will be provided after client approval.

Biological Resources Assessment. Building off the Applicant-provided Biological Resource Assessment (BRA) and Biological Resources Reviews provided by the Applicants, prepared by Madrone, Madrone will prepare a BRA for the Project at the project-level for the three currently proposed projects and at the program level for the remainder of the Project area. The BRA will include a regional setting, regulatory setting, a description of the existing site conditions, a list of wildlife species observed on-site, an analysis of special-status species and natural communities with the potential to occur within the Project area, address impacts, and propose mitigation measures. This document is intended to provide the information necessary for Stantec to prepare the Biological Resources section of the CEQA analysis for the Project, on behalf of the City. The field component of this assessment will be conducted concurrently with the wetland delineation, arborist survey, and special-status plant

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 4 survey; as such, this scope assumes that those surveys are approved. A draft version of the BRA will be provided to the City as a PDF to the Administrative Draft EIR. This scope includes one round of comments/edits from the City. Following review, the final BRA will be provided as an attachment to the Revised Draft EIR.

Project Meetings. Madrone will attend up to three, two-hour virtual meetings regarding the Project. It is assumed that the Project principal and one additional Madrone staff member will attend each meeting.

Engineer Coordination. Madrone finds that without coordination, obtaining files from Project engineers regarding Project boundary and impact linework can delay Project delivery. Madrone proposes approximately 8 hours of coordination time with the engineering firms working on the properties currently proposed for development to ensure we receive the data we need to work in a timely manner.

OPTIONAL TASK – Aquatic Resources Delineation Verification. It is assumed the Applicant will perform this scope of work (as identified in the list of technical studies to be provided by the Applicant (Task 3.2, Technical Studies) and is included herein for reference, only. Following City approval, the final aquatic resources delineation report and map will be submitted to the USACE with a request for verification. This task assumes a Preliminary Jurisdictional Determination will be requested. If the USACE requests a site visit and/or supplemental information prior to verifying the aquatic resources delineation, Madrone will respond to these requests promptly. This scope assumes that no more than 15 hours will be necessary to secure the jurisdictional determination (JD) following the submittal of the aquatic resources delineation report. In addition, this scope assumes that the client will pursue a Preliminary JD as opposed to an Approved JD.

OPTIONAL TASK – Special-Status Plant Survey. A Madrone botanist/biologist will conduct a protocol-level special-status plant survey of the roughly 600-acre Study Area in accordance with the Guidelines for Conducting and Reporting Botanical Inventories for Federally Listed, Proposed, and Candidate Plants (USFWS 2000), the Botanical Survey Guidelines of the California Native Plant Society (CNPS 2001), and Protocols for Surveying and Evaluating Impacts to Special Status Native Plant Populations and Natural Communities (CDFW 2018). This proposal assumes two site visits; occurring in approximately late April and June, timed based on the phenology of reference populations of target plant species. Target species will include California Rare Plant Rank (CRPR) List 1, 2, and 3 plants. CRPR List 4 plants will be documented if observed on-site but will not be targeted in the survey. A report that details the existing site conditions, methods, and results (including a map of any specialstatus plant populations or sensitive natural communities observed) will be provided to the client as a PDF. This scope assumes no more than five special-status plant populations and one sensitive natural community are observed on-site. Note that the botanist’s CDFW plant collection permit requires reporting of any populations of CRPR List 1-4 plant species (which include state and federally listed species), and the rare plant survey protocol requires reporting of any sensitive natural communities. If we observe any CRPR List 1-4 plant species, they will be reported to the CNDDB with approximate location information (latitude and longitude in decimal degrees with only two decimal places, unless more precise location reporting is approved). Sensitive Natural Communities will be documented on rapid assessment field forms and reported to CDFW’s Vegetation Classification and Mapping Program (VegCAMP).

OPTIONAL TASK – Valley Elderberry Longhorn Beetle Habitat Survey. A Madrone biologist will conduct a comprehensive survey of all elderberry (Sambucus species) shrubs within the roughly 600-acre Study Area as suggested by the Framework for Assessing Impacts to the Valley Elderberry Longhorn Beetle, dated May 2017.

Any elderberry shrubs on-site will be thoroughly searched for Valley elderberry longhorn beetles (VELB) and exit holes, riparian or non-riparian location data will be recorded, and the position of each shrub will be documented in the field with a GPS unit capable of sub-meter accuracy. A letter report summarizing the existing site conditions, methods, and results will be provided to the client as a PDF. Accompanying the letter report will be a GIS file containing point data for all the elderberry locations for use by the engineer in impact planning. Note that elderberry location data will be suitable for general site planning, but due to the diminished accuracy of GPS data collection under tree canopy, some elderberries may need to be surveyed to determine final impacts.

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 5 OPTIONAL TASK – Response to Comments. Madrone will assist with responses to comments on the EIR. This includes 16 hours of staff time and 6 hours of principal time. If more time is needed, a change order will be required.

Assumptions
• This scope assumes that the Applicant will provide complete site plan information in CAD or in a GIS shapefile; the site plan data should show the overall study area as well as the identified impact area if the impact area is different from the overall study area. Digital data will be provided in the following format:
please send back-saved DWGs to 2007 with a PDF that matches the CAD. Projected in NAD 1983, California State Plane, in the appropriate zone, units in feet. All CAD files must export without Civil 3D, spline, or any blocks/external references. Any referenced files would need to be inserted as ‘exploded’ features, so ESRI allows selection by feature or by layers. PDFs, or screenshots at the least, are requested to confirm content is appropriately imported after software conversion. We will need to have a simple closed polyline to create our polygons for study area boundaries, permit area boundaries, specific impact area boundaries, and ultimate limits of disturbance. Data layers must be clearly defined in the file or accompanied by a text file to translate.

Task 3.2d: Cultural, Historic, and Tribal Cultural Resources Assessment Cultural Resources. Stantec cultural resources personnel will conduct a cultural resources analysis, as described below, to identify cultural resources that could meet the CEQA definition of a historical resource (California Public Resources Code [PRC] Section 21084) or unique archaeological resource (PRC Section 21083.2) within the ELT Plan Area and that could be affected by the three projects within the ELT Plan Area.

Stantec understands that Environmental Science Associates (ESA) and the City of Vacaville recently worked with the tribes to survey the entirety of the City of Vacaville to determine three sensitivity zones (low, medium, and high). Building on the recently completed work by ESA and the City, Stantec will perform the following tasks as part of the Cultural, Historic, and Tribal Cultural Resources Assessment:

Records Search and Background Literature Review. Stantec will conduct a records search at the Northwest Information Center (NWIC) at Sonoma State University, the official state repository for cultural resource reports and records for Solano County to identify recorded cultural resources and studies within and in the vicinity of the ELT Plan Area. The records search will include a 0.5-mile radius. As part of the records search, Stantec will contact the Native American Heritage Commission in Sacramento to request a review of the Sacred Lands File.

In addition to the NWIC, Stantec will review historical, archaeological, ethnographic, geoarchaeological, and environmental publications and maps relevant to the ELT Plan Area.

Field Survey and Resource Identification. A Stantec architectural historian will conduct a field survey of the Rayson’s-Chen, the Donaldson-Ramos, and the A&P Children Investment, project sites to document any built-environment historic resources. It is assumed that two properties and one irrigation canal will be documented during the survey.

In addition, two Stantec archaeologists will conduct a pedestrian field survey of the three project sites (approximately 550 acres total) to identify archaeological resources and document current site conditions.

Stantec assumes that no archaeological resources will be identified during the pedestrian survey.

Deliverable
• Stantec will prepare two separate technical reports a 1) Historic Resources Assessment which will summarize the built-environment background research and survey results and document up to three built-environment resources on California Department of Parks and Recreation (DPR) 523 series forms; and 2) Archaeological Resources Study which will summarize the results of the archaeological background research and field survey.
• Final technical reports will be submitted to the NWIC in fulfillment of a requirement to access their archives. The information provided in the technical report will be integrated into the Cultural Resources section of the EIR.

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 6 Assumptions
• Up to three environment resources will be documented on DPR 523 series forms. • Stantec assumes that the records search and pedestrian survey of the project sites will be negative for archaeological resources. If archaeological resources are identified, Stantec will prepare an additional scope and cost.
• Stantec assumes the 550-acre archaeological pedestrian survey will take two archaeologists, seven 8-hour days to complete. Should additional survey be required, Stantec will prepare a scope and cost for the supplemental surveys.
• Stantec will revise the draft reports based on one round of consolidated client comments.

Tribal Cultural Resources. Stantec will incorporate the results of the tribal consultation and any agreed-upon mitigation measures into a Tribal Cultural Resources EIR section, which will be separate from the Cultural Resources section. The Tribal Cultural Resources section of the EIR will be based on a written summary of the City’s consultation efforts.

Assumptions
• The City will provide Stantec with written documentation regarding consultation. • The City will be responsible for drafting and mailing the tribal notification letters and conducting any follow-up correspondence.
• This scope assumes two 1-hour meeting attendance by Stantec cultural personnel in support of tribal consultation. If requested, Stantec can attend additional meetings, at additional cost.

Task 3.2e: Noise Assessment
Stantec will develop a noise study within the EIR document that will evaluate the proposed project’s impacts from noise. The Noise section of this environmental document will be developed using the following steps:
• Stantec will assess the current ambient noise levels in the growth area and around the projects using the noise contour maps contained in the Noise Element of the City of Vacaville General Plan and documentation from other projects, such as the Jepson Parking Caltrans Final EIR. Sensitive receptors shall be identified through a review of aerial photography and a review of publicly available documentation.
• Using the data provided by the traffic assessment and general industry standard practice, determine the potential effect the growth area and specific projects will have on local traffic counts and determine the impact on the neighboring community. Data will be evaluated for anticipated traffic noise during the construction and from operational traffic noise after the projects are functional. • Quantify the fixed-source operational noise generated by the Project to determine potential noise impacts associated with the Project and identify potential measures to address these impacts in accordance with all applicable codes and general plan requirements.
• Stantec will use the Federal Highway Administration Roadway Construction Noise Model (RCNM) to determine potential impacts to surrounding sensitive receptors from short-term construction noise. Using the information contained in the Federal Transit Administration, Transit Noise and Vibration Impact Assessment Guidelines document, determine the potential groundborne vibration impact of construction in the growth area to nearby sensitive receptors.

Task 3.2f: Transportation
Given the community input received on the Project thus far, we anticipate Transportation to be complex and controversial. Working with Stantec, Fehr & Peers will perform the following Transportation and Traffic tasks.

Task 3.2f.1: Project Startup
Scoping/Kick-Off Meetings. Fehr & Peers will have one staff member participate in two scoping and/or project commencement meetings to confirm the scope of work, review the Project schedule, and provide inputs/questions as appropriate.

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 7 Task 3.2f.2: Existing Conditions
Data Collection & Processing. Fehr & Peers will collaborate with City staff to identify any recently collected traffic data in the study area. Fehr & Peers will collect the following traffic data (in the absence of available data):
• AM (7-9 AM) and PM (3-6 PM) peak period traffic counts (including heavy vehicle, pedestrian, and bicycle volumes) at the following 21 study intersections within or near the ELT Growth Area Specific Plan:

1. Leisure Town Road/I-80 WB Ramps

2. Leisure Town Road/I-80 EB Ramps

3. Leisure Town Road/Orange Drive

4. Leisure Town Road/Sequoia
Drive/White Pine Street

5. Leisure Town Road/Stonegate Drive

6. Leisure Town Road/Stonewood Drive

7. Leisure Town Road/Hawkins Road

8. Leisure Town Road/Ulatis Road

9. Leisure Town Road/Elmira Road

10. Leisure Town Road/Rose Street

11. Leisure Town Road/Marshall Road

12. Leisure Town Road/Alamo Drive/Fry
Road

13. Leisure Town Road/Sparrowhawk Drive

14. Leisure Town Road/Kodiak Drive

15. Leisure Town Road/Redstone
Parkway/Sawyer Drive

16. Fry Road/Carroll Way

17. Leisure Town Road/Vanden Road

18. E. Monte Vista Avenue/Browns Valley
Parkway/I-80 WB On-Ramp

19. Alison Road/I-80 EB Ramps

20. Manuel Campos Parkway/Lyon
Road/Hilborn Road/I-80 WB Ramps

21. Manuel Campos Parkway/I-80 EB
Ramps
Note that intersections 1-4, 9, 11, 12, 15, and 18-21 are controlled by traffic signals. The remainder (except #17 featuring a roundabout) consists of stop control. • Average daily traffic (ADT) counts at the following 11 roadway segments within or near the ELT Growth Area. Traffic counts will be collected for 7 straight days at one of the ADT count locations listed below to quantify variations among midweek, Friday, and weekend volumes. This data will inform whether peaks exist outside of the traditional midweek morning and evening peak hours due to congestion on eastbound I-80 (causing drivers to reroute to Vacaville streets). Another segment will include vehicle classification counts to understand the proportion of the traffic stream on Leisure Town Road that consists of mediumand heavy-duty trucks.

1. Leisure Town Road north of Orange
Drive

2. Leisure Town Road from Orange Drive
to Sequioa Drive

3. Leisure Town Road from Sequioa Drive
to Ulatis Drive

4. Leisure Town Road from Ulatis Drive to
Elmira Road

5. Leisure Town Road from Elmira Road to
Alamo Drive

6. Leisure Town Road from Alamo Drive to
Vanden Road

7. Ulatis Drive west of Leisure Town Road

8. Elmira Road west of Leisure Town Road

9. Marshall Road west of Leisure Town
Road

10. Alamo Drive west of Leisure Town Road

11. Vanden Road from Leisure Town Road
to Peabody Road
• Engineering speed surveys (i.e., using a calibrated radar gun that randomly samples 100 off-peak vehicles) at the following 3 locations along East Leisure Town Road near the ELT Growth Area.

1. Leisure Town Road south of Sequoia Drive/White Pine Street

2. Leisure Town Road south of Ulatis Drive

3. Leisure Town Road south of Fry Road/Alamo Drive
Intersections #1, 2, 18, 19, 20, and 21 are selected due to the likelihood of ELT Growth Area traffic to use these I-80 interchanges and to determine the level of freeway off-ramp queuing. Intersections #5, 6, 7, 12,

EXHIBIT B

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Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 8 and 16 are selected because these intersections are adjacent to roadways to be used by the ELT Growth Area or opposite Leisure Town Road from the proposed roadways.

This data collection process includes counts that will enable the estimation of local trip generation rates and distribution percentages for existing residential uses in the area. In particular, the east leg of intersection #4 (i.e., White Pine Street) will be used to estimate low-density residential travel characteristics in the north portion of the ELT Growth Area. Similarly, the east legs of intersections #14 and 15 (i.e., Kodiak Drive and Sawyer Drive) will be used to estimate low-density residential travel characteristics in the south portion of the ELT Growth Area. To estimate multi-family residential travel characteristics, Fehr & Peers will collect AM and PM peak period driveway counts (on two midweek days) at the following locations:

1. The Sycamores Apartments at 901 Sara Court in Vacaville

2. The Hidden Creek apartment complex at 1701 Marshall Road Fehr & Peers will conduct a site visit on the day of the counts to observe travel behavior in the ELT Growth Area vicinity and to observe queuing, identify posted speed limits, and confirm lane configurations, bicycle and pedestrian facilities, and signal phasing. The data collection will also include maximum vehicle queues at freeway off-ramps (for the I-80 study intersections listed above).

Additionally, Fehr & Peers will request traffic signal timing data from the City and Caltrans for signalized study intersections.

Fehr & Peers will identify existing and planned transit routes and document existing pedestrian facilities and bicycle routes. This would also include reviewing planned transportation improvement projects in the Project vicinity that would impact mobility in the plan area.

Fehr & Peers will obtain injury collision data along Leisure Town Road from I-80 to Vanden Road for the past four years based on data available from the publicly available and free Transportation Injury Mapping System (TIMS) database. This database provides the latitude and longitude of all reported injury collisions and a variety of attributes including severity, primary collision factor, intersection versus midblock, weather and road conditions, involvement by bicyclists or pedestrians, and other factors.

Fehr & Peers will purchase anonymous connected vehicle data from StreetLight, Inc. and obtain publicly available and free data from the American Community Survey (ACS), National Household Travel Survey (NHTS, 2017) and Longitudinal Employer-Household Dynamics (LEHD) data to inform travel pattern analysis in Task 3.2f.3. Fehr & Peers will coordinate with City staff to identify up to 5 zones for collecting StreetLight Origin-Destination (OD) Data.

As part of this task, Fehr & Peers will prepare the following figures:
• Existing bicycle and pedestrian facilities
• Existing transit facilities and routes
• Existing roadway facilities (including the number of lanes, functional class, traffic signal and roundabout locations, and posted speed limits / 85th percentile vehicle speeds from speed surveys) with Average Daily Traffic volumes.
• Existing Weekday AM/PM Peak Hour Traffic Volumes, Lane Configurations, and Traffic Controls at study intersections.
• Leisure Town Road corridor intersection spacing (including distance between existing and planned signalized intersections).

Task 3.2f.3: Project Travel Characteristics
Trip Generation. The mixed-use and multi-modal nature of the Project (i.e., the presence of various nearby bicycle facilities) requires the use of a methodology that considers both internal trip-making and external trips made by non-auto modes. Accordingly, Fehr & Peers proposes to use their proprietary

EXHIBIT B

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Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 9 mixed-use trip generation (MXD+) tool. This tool was originally developed by academic researchers, the U.S. EPA, and Fehr & Peers in the late 2000s. Since then, it has been upgraded twice. In 2011, it was improved to capture the best features of research findings from NCHRP 684: Enhancing Internal Trip Capture Estimation for Mixed Use Developments. Since there have been sweeping changes in travel behavior in the more than 10 years since MXD+ was originally validated, Fehr & Peers recalibrated MXD+ in 2019 using 15 calibration data points located across the US. The accuracy of the model was then tested through validation at independent mixed-use sites located in California, Washington, and Georgia.

This research was published in the November 2020 edition of the PAS Memo in an article entitled: Still Getting Trip Generation Right: Revalidating MXD+ (https://www.planning.org/pas/memo/2020/nov/).

MXD+ has been used in countless transportation impact analyses (including EIRs) throughout California.

MXD+ begins by estimating gross trips using trip rates published in the Trip Generation Manual, 11th Edition (Institute of Transportation Engineers, 2021). The mode split analysis in MXD+ will be supplemented by review of other available data such as the 2020 US Census/ACS data, the 2018 SACOG Household Survey, and other sources of information.

Fehr & Peers will calibrate the low-density and medium-density residential trip generation in MXD+ based on the local trip generation data collected in Task 3.2f.2. Specifically, they will determine peak hour trip generation rates for single-family land uses near the ELT Growth Area using the intersection traffic counts (e.g., inbound/outbound at White Pine Street). They will also determine peak hour trip generation rates for multi-family land uses near the ELT Growth Area using the driveway counts at the two apartment complexes collected in Task 3.2f.2. MXD+ will be used to estimate the number of internal trips within the site, and external trips made by auto, bicycle, walking, and transit (if to be provided to the area under ‘plus project’ conditions). The trip generation estimates will consider pass-by trips to the Project’s commercial uses.

Before conducting any analysis, Fehr & Peers will confirm appropriate land use assumptions for the ELT Growth Area with the Project team.

Trip Distribution. Fehr & Peers will estimate baseline trip distribution for residential, commercial, and school project trips based on the following:
• StreetLight data and Census data collected as part of Task 3.2f.2. • A review of Leisure Town Road turning movement traffic data collected in Task 3.2f.2. • Travel time surveys performed by Fehr & Peers staff during morning and evening peak periods to assess route usage to/from the west on I-80.
• “Select Zone” model runs using the City of Vacaville travel demand forecasting (TDF) model, as described below.

To determine the Project’s expected trip distribution by different land use type, Fehr & Peers will use the base year and future year (2050) versions of the City of Vacaville TDF model. The future year model will be reviewed and revised (if needed) to ensure that approved land use projects and roadway improvements in the vicinity of the ELT Growth Area are appropriately coded. The ELT Growth Area’s land use and roadway network will be added to both models and a “Select Zone” run will be performed to track trips to/from the Project Traffic Analysis Zones (TAZs) throughout the model’s roadway system.

The distribution of elementary school trips will consider the school’s student enrollment capacity and the number of ELT Growth Area students expected to attend elementary school. This will help inform whether the elementary school will import any students from other areas of the city. Similarly, since the ELT Growth Area does not include a middle or high school, consideration will be given to where such schools currently exist in the city (and to the extent to which any new schools are planned).

As part of this task, Fehr & Peers will prepare the following figures: Trip distributions by land use type and scenario (i.e., baseline or future year) in the study area.

EXHIBIT B

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Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 10 Prior to starting this subtask, Fehr & Peers will coordinate with the Project team regarding assumptions for the ELT Growth Area’s internal roadway network. This includes permitted versus prohibited turning movements at project access intersections along Leisure Town Road.

Deliverable
Fehr & Peers will prepare a memorandum for review by City staff that documents the proposed project’s trip generation and distribution estimates. This memorandum will include exhibits showing the expected trip distribution for the Project. Fehr & Peers will obtain approval from the City of Vacaville staff prior to beginning any further technical analyses. Fehr & Peers will review and respond to one round of comments from the City.

Task 3.2f.4: Local Transportation Analysis (LTA)
Traffic Forecasts. For the Local Transportation Analysis (LTA), traffic operations will be analyzed under the following scenarios.
• Existing Conditions
• Baseline Plus Approved Projects No Project conditions • Baseline Plus Approved Projects Plus Project conditions • Cumulative No Project conditions
• Cumulative Plus Project conditions
The baseline conditions analysis will include trip generation from approved projects in the City (e.g., Brighton Landing, Roberts Ranch, etc.). Fehr & Peers will confirm with the City the list of approved projects. Since some of the projects are already under construction, Fehr & Peers will coordinate with the City on existing occupancy levels (i.e., to avoid double-counting trips). Approved projects’ trips will be added to existing conditions volumes to generate Baseline conditions traffic forecasts. Trip generation and distribution for approved project trips will be based on individual traffic studies, if available.

Baseline Plus Approved Projects Plus Project forecasts will be developed by layering ELT Growth Area project trips (based on the travel characteristics developed in Task 3.2f.3) on top of Baseline Plus Approved Projects No Project forecasts. ELT Growth Area trips will be assigned to project streets and driveways based on the type and amount of land use anticipated to use each access point.

To develop Cumulative conditions forecasts, Fehr & Peers will employ the “difference method” forecasting procedure, which adds the incremental growth between base year and cumulative year TDF models to existing traffic volumes. Fehr & Peers will use the cumulative year project travel demand characteristics developed in Task 3.2f.3 to layer project trips on top of Cumulative No Project conditions forecasts to yield Cumulative Plus Project conditions traffic forecasts.

The Baseline and Cumulative conditions forecasts will include AM and PM peak hour intersection turning movements and roadway ADT.

Intersection Operations. The traffic operations analysis is intended to evaluate the Project’s compliance with the City’s General Plan level of service (LOS) policies. Fehr & Peers will use the data collected in Task 3.2f.1 and the Project forecasts developed in Traffic Forecasts to perform LOS analysis for the study intersections under the five scenarios specified in Traffic Forecasts.

This intersection analysis will be performed using the Synchro 11 traffic operations analysis software for all study intersections except for Leisure Town Road/Vanden Road. At this roundabout controlled intersection, the Sidra Intersection 9 software tool will be used. Fehr & Peers recommends that microsimulation (using Synchro’s SimTraffic microsimulation module) be used at 7 of the existing study intersections (see below for locations). The selected locations are located at or near freeway interchanges, where experience supports an expectation that Caltrans will require microsimulation

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 11 analysis (most notably to yield reasonable queue length estimations). The microsimulation model will be calibrated to match, to the extent possible, existing off-ramp queue data collected in Task 3.2f.2. The remaining intersections listed in Task 3.2f.2 will be analyzed using Synchro or Sidra based on the most recent (7th Edition) Highway Capacity Manual (TRB, 2022) methods. The following intersections will be analyzed using SimTraffic:

1. Leisure Town Road/I-80 WB Ramps

2. Leisure Town Road/I-80 EB Ramps

3. Leisure Town Road/Orange Drive

17. E. Monte Vista Avenue/Browns Valley Parkway/I-80 WB On-Ramp

18. Alison Road/I-80 EB Ramps

19. Manuel Campos Parkway/Lyon Road/Hilborn Road/I-80 WB Ramps

20. Manuel Campos Parkway/I-80 EB Ramps
Fehr & Peers will report maximum vehicle queue lengths (for SimTraffic intersections) for critical movements. This includes reporting maximum off-ramp vehicle queues for study freeway off-ramps.

Deficiencies and Recommended Improvements. For all scenarios, Fehr & Peers will analyze the acceptability of traffic operations at study intersections, and freeway off-ramps using applicable performance standards of the City of Vacaville and Caltrans. Fehr & Peers will identify study facilities (i.e., intersections and Caltrans off-ramps and turn pockets) that operate deficiently with the buildout of the ELT Growth Area and propose improvements to restore conditions to acceptable levels. Recommended improvements will be specific, feasible actions that will improve adverse conditions. The description of the proposed improvements will be detailed (and may even be graphical if needed) to avoid subsequent uncertainty.

Fehr & Peers will identify study locations where the Project would cause or exacerbate an off-ramp queue spillback onto the mainline, along with recommended improvements.

Access & Internal Circulation. Fehr & Peers will evaluate access to the ELT Growth Area and review internal circulation under Cumulative Plus Project conditions, which is the appropriate scenario to size infrastructure. This task assumes conceptual site plans are made available and have a level of detail that enables such a review. The following project access and circulation elements will be evaluated:
• Review of proposed connections to the existing roadway network, including number of lanes, recommended traffic controls, permitted turning movements, and intersection spacing with respect to City of Vacaville standards. This may include conducting peak hour traffic signal warrants at specific intersections.
• Review of the proposed internal roadway network, including recommended traffic controls and lanes at critical intersections.
• Review of proposed on-site and frontage pedestrian and bicycle circulation. • Evaluation of I-80 cut-through traffic during periods of peak freeway congestion. • Non-auto modes of travel including transit and first mile/last mile solutions. • Speeding on Leisure Town Road and potential solutions to improve compliance with posted speed limits.

In addition to the study facilities listed in Task 3.2f.2, this task will evaluate the following intersections (to determine appropriate traffic control and lane configurations) and roadway segments (to confirm the appropriateness of cross-section):

3. “Future Street” east of Leisure Town Road (Rayson Property)

4. “Future Street”/Carroll Way (Rayson Property)

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5. Collector Street 1 east of Leisure Town Road (Donaldson-Ramos Property)

6. Collector Street 2 east of Leisure Town Road (Donaldson-Ramos Property)

7. Collector Street 3 east of Leisure Town Road (Donaldson-Ramos Property)

8. Hawkins Road between Leisure Town Road and Carroll Way (Donaldson-Ramos Property)

9. Carroll Way/Collector Street 1 (Donaldson-Ramos Property)

10. Carroll Way/Collector Street 2 (Donaldson-Ramos Property)

11. Carroll Way/Collector Street 3 (Donaldson-Ramos Property)

12. Carroll Way/Hawkins Road (Donaldson-Ramos Property)

13. Carroll Way between Leisure Town Road and Fry Road (A&P Children Investment Property) Deliverable
Fehr & Peers will prepare a technical memorandum summarizing the traffic operations and site access/internal circulation analyses. They will review and respond to one round of comments from the City.

Task 3.2f.5: Specific Plan Collaboration
Coordination. Fehr & Peers will be available to spend 16 hours of professional staff time reviewing the Mobility chapter and otherwise coordinating on the Specific Plan.

Task 3.2f.6: Environmental Analysis
Vehicle Miles Traveled. Fehr & Peers will use the City of Vacaville TDF model to estimate existing and future Vehicle Miles Traveled (VMT) for the City of Vacaville and the ELT Growth Area for “No project” and “Plus Project” conditions. The following specific VMT estimates will be prepared:
• Citywide VMT without the ELT Growth Area
• Citywide VMT with the ELT Growth Area
• Average VMT per single-family unit for each of the three subareas of the specific plan • Average VMT per multi-family unit for each of the three subareas of the specific plan • Effect on VMT of adding new roadways or expanding existing roadways The above calculations will be performed for both baseline and future conditions.

CEQA Impacts Assessment. Fehr & Peers will prepare a “CEQA Transportation Impacts Assessment” report that covers the following topics:
• VMT impacts of the ELT Growth Area. The significance of VMT impacts (measured on either a per unit, per employee, or per capita basis, and/or Citywide changes in VMT) will be determined by applying the City’s established thresholds for VMT impacts, as documented in its Interim SB 743 Implementation Guidelines for City of Vacaville (Fehr & Peers, 2021). Additionally, policies (including mitigation measures for significant VMT impacts) from the City’s 2021 updated General Plan will also be consulted.
• Bicycle, pedestrian, and transit impacts. To be analyzed using policies from the City’s General Plan and Appendix G of the CEQA guidelines.
• Emergency vehicle response, and adverse safety effects. To be analyzed using policies from the City’s General Plan and Appendix G of the CEQA guidelines.

As needed, Fehr & Peers will also provide traffic volume and VMT inputs required for Air Quality Emission and Noise analysis for the DEIR.

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Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 13 If a significant impact conclusion is reached, mitigation measures will be recommended to reduce the impact to less than significant thresholds.

Alternatives Analysis. Fehr & Peers will calculate the trip generation and VMT of up to two (2) alternatives to the proposed project. Based on the difference in trips and VMT compared to the proposed project, Fehr & Peers will assess whether impacts for each alternative would be reduced, similar, or greater than those of the proposed project. Additional alternatives (beyond the two currently included) could be analyzed, subject to separate scope and budget.

Responses to Comments. Fehr & Peers will provide written responses to transportation-related comments on the Draft EIR. They have budgeted up to 40 hours on this task. If responses require more time than has been budgeted or an in-depth quantitative technical response is required, a supplemental scope of work will be submitted.

Deliverable
Fehr & Peers will prepare a draft report summarizing potential CEQA-related transportation impacts. Fehr & Peers will review and respond to one round of comments from the Project team.

Task 3.2f.7: Project Management
Meetings. In addition to regular email communication and the two scoping and/or project commencement meetings, Fehr & Peers will also participate in the following:
• Eight (8) one-hour virtual meeting / conference calls with project team members • Two (2) virtual or in-person traffic-focused meetings with specific City staff • Two (2) in-person public meetings or hearings
Administrative Record. Fehr & Peers will produce an electronic administrative record containing all resources relied upon in the transportation analysis and summaries of any relevant personal communications.

Excluded Items
Items specifically excluded from this scope of work include:
• Evaluation of parking supply/demand
• Any analysis of the I-80 freeway mainline
• Micro-simulation model applications beyond what is described in the scope of work • Preparation of the EIR transportation chapter
• Analysis of/for the Specific Plan (beyond the tasks specified in the scope of work) Task 3.2g: Water Supply Assessment (WSA)
Working with Stantec, Zanjero will undertake the following five tasks to complete the Water Supply Assessment for the ELT Growth Area land use. The tasks include:

1. Update Project Description and Water Supply Strategy

2. Water Demand and Supply Characterization

3. Project Sufficiency Analysis

4. Prepare SB 610 Water Supply Assessment document

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5. Project Communications and Water Supply Assessment Presentations to City Executing these specific tasks requires a full assessment of the land use plan characteristics as those characteristics apply to calculated water demands. Assessing available supplies includes properly characterizing the independent components of the City’s water asset portfolio for application to the proposed land use plan, including place of use and time of use asset characteristics. The sufficiency assessment compares supplies against calculated demands to ensure there is sufficient water supply for the Project for a minimum of 20 years. Last, Zanjero will engage in Project communications and Project presentations as directed by the City that are necessary to finalize the water supply assessment.

Task 3.3: Administrative Draft EIR
Using the Project Description, technical studies, results of the public scoping process, and other sources, Stantec will prepare the Administrative Draft EIR consistent with the requirements of CEQA, relevant case law, and the specifications of the City. Each resource area subjected to detailed evaluation in the EIR shall include descriptions of the existing setting, thresholds of significance used to gauge the magnitude and intensity of impacts, and practicable measures to avoid or reduce potentially significant impacts. The Administrative Draft EIR, Revised Draft EIR, and Draft EIR will each include the following information:

Project Objectives. A narrative will be provided describing the objectives of the Project.

Executive Summary. Pursuant to Section 15123 of the CEQA Guidelines, Stantec will prepare an Executive Summary including, at a minimum, the following information:
• A summary table that clearly describes the potential impacts and mitigation measures that would avoid or reduce the effect of each significant impact and indicate whether the impact remains significant after mitigation.
• Areas of controversy known to the City, including issues raised by agencies and the public. • Issues to be resolved, including the alternatives and whether or how to mitigate the significant effects.
• Descriptions of the Project alternatives and conclusions regarding the environmental superiority of an alternative will also be summarized. The development of alternatives to the Project is further discussed below.

Introduction. The Introduction chapter will provide a basic, non-technical explanation of the Draft EIR, as well as additional information relevant to understanding the document.

Project Description. One of the initial key actions will be to formulate a working description of the Project and Project alternatives. Stantec will work with the City to prepare a description that articulates the Project’s overall objectives.

Establishment of Thresholds of Significance. Stantec will work with the City to establish thresholds of significance for each environmental issue to be addressed in the EIR. In addition to the general standards of significance identified in the CEQA Guidelines, there are other articulated thresholds that potentially are applicable to this Project. The thresholds will be stated in each resource section of the CEQA document to clearly illustrate the metric used to gauge the magnitude and intensity of potential Project impacts.

Environmental Setting, Impacts, and Mitigation Measures. As required by Section 15125 of the CEQA Guidelines, the Environmental Setting portions of the EIR will contain a “description of the environment in the vicinity of the Project, as it exists before the commencement of the Project, from both the local and regional perspective.” The setting discussions will also include a brief statement of the pertinent regulatory setting.

Thresholds for determining the significance of impacts will be described for each environmental impact topic. The significance of Project-induced impacts will then be determined for each topical area. The

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Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 15 analyses will focus on issues identified by responsible and trustee agencies, local agencies, and other interested parties in response to the NOP. Impacts found to be less than significant will be described.

Impacts that cannot be mitigated below the level of significance will be identified, and the extent to which those impacts could be mitigated through Project alternatives or changes will be demonstrated. Impacts will be quantified to the extent possible. Mitigation measures will be listed and numbered and crossreferenced to applicable impacts.

Elements of the Environmental Setting, Impacts, and Mitigation Measures Sections of the EIR. The elements of the Environmental Setting and Impacts and Mitigation Measures sections of the EIR are described in more detail in the following sections.

Using existing data, Stantec will prepare an Administrative Draft EIR in accordance with Appendix G of the CEQA Guidelines.

Aesthetics, Light, and Glare. Stantec visual resources specialists will produce an EIR section that, in text and images, thoroughly describes the visual environment at and near the Project location both under current conditions and with the Project. Aesthetic characteristics, including light and glare, would be assessed in relation to General Plan policies, Zoning Code requirements, and the City’s Design Guidelines. Any impacts and associated mitigation measures (and mitigation measures for alternatives) will be presented clearly and concisely. Stantec will incorporate Federal Highway Administration’s method for visual assessments. This approach allows for a transparent, defensible evaluation of any effects on visual quality from the Project, which will support the EIR section’s assessment of the Project’s potential effects on existing visual character.

The assessment of potential changes to the visual environment from the Project will be supported by photo-realistic simulations produced for up to three (3) viewpoints, or Key Observation Points (KOPs). We assume the site plans and associated graphics and elevations will be provided by the Applicant and that Stantec will prepare the three visual simulations using the renderings provided by the Applicant. Stantec will collaborate with City staff in selecting the most representative views to use as KOPs.

Agricultural & Forestry Resources. Stantec will prepare the Agricultural and Forestry Resources section of the EIR using readily available information and the City’s General Plan and its EIR as well as the LESA Model prepared in Task 3.2a.

Air Quality, Greenhouse Gases, and Energy. Stantec will prepare air quality, greenhouse gas, and energy analysis within the appropriate EIR chapters using the information provided in the Air Quality and Greenhouse Gases Report outlined in Task 3.2b.

Biological Resources. The Project site is substantially developed; however, sensitive habitats or specialstatus species may still be present. Stantec will prepare the Biological Resources section of the CEQA document using the Applicant-provided biological reports and the Biological Resources Assessment outlined in Task 3.2c.

Cultural Resources and Tribal Cultural Resources. The Cultural and Tribal Resources sections of the EIR will analyze direct and indirect impacts on cultural and tribal resources as a result of the Project.

Stantec cultural and tribal resources staff will draft the Cultural and Tribal resources sections of the CEQA document using the results of the Historic Cultural Resources assessment outlined in Task 3.2d.

Additionally, this scope assumes Stantec will assist the City in AB 52 and SB 18 consultation.

Geology and Soils. Stantec will evaluate the potential effects related to erosion, deposition, displacement, compaction or coverage of soils, alteration of topography, geologic hazards, liquefaction, and seismic conditions within the Project area and the potential impacts that may occur from the Project.

The analysis will be based on existing studies, published materials, and the Applicant-provided Geotechnical Report.

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Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 16 Hazards and Hazardous Materials. Stantec will prepare the Hazards and Hazardous Materials sections of the CEQA document using the Applicant-provided Phase I Environmental Site Assessment (Phase I).

Additionally, Stantec will prepare the EIR section using publicly available databases from the California Environmental Protection Agency, Department of Toxic Substances and Control, and the State Water Resources Control Board. We will analyze potential impacts due to hazardous materials and Emergency Response and Evacuation.

Hydrology and Water Quality. The Project would include construction and operational activities that could be generated from future anticipated buildouts associated with the Project, which may have potential water quality and drainage impacts. Stantec will evaluate the hydrologic and water quality conditions (including analysis of the storm water system and potential flooding impacts) of the Project area based on the hydraulic calculations provided by the Applicants. Short-term construction impacts potentially posed by construction activity are expected to be less than significant or to be fully mitigated by adherence to applicable stormwater pollution prevention guidelines promulgated by the state and the RWQCB.

Land Use and Planning. Stantec will evaluate the implications of the three projects and ELT Growth Area Specific Plan in both a programmatic and project-level evaluation and will anticipate the physical character changes associated with the proposed General Plan amendments. Existing surrounding land uses will be identified and described to determine land use compatibility and to identify potential conflicts that could occur during Project construction or operational activities that could be generated from the prezoning of the Project site. In evaluating land use issues, Stantec will consider the consistency of the Project with federal, state, regional, and local land use plans and regulations, as well as the Project’s compatibility with the existing and planned land uses in the vicinity.

Noise. Stantec will develop a noise impact analysis within the EIR document that will evaluate the Project’s impacts from noise using the information provided in the Noise Assessment outlined in Task

3.2e.

Population, Housing, and Employment. The CEQA document will describe the population of the region, as well as local and regional employment and housing statistics. The analysis will evaluate the potential for implementation of the Project (that could be generated from future anticipated buildout associated with the pre-zoning of the Project site) to induce substantial population growth (including beyond that of the General Plan) or displace housing or people such that development of replacement housing is required.

This discussion will focus on projected population growth, how the existing General Plan may or may not accommodate this growth, and the provision of housing relative to the City's current Housing Element and Regional Housing Needs Allocation.

Public Services. The Project would directly and indirectly (e.g., through increased employment and population) result in an increased demand for emergency services (police and fire), school services, and library facilities. The CEQA section will discuss the anticipated demand and analyze the capacity of these existing services to serve the level of development that could be generated from future anticipated buildout associated with the pre-zoning of the Project site, based on communication with service providers. This section will also describe potential impacts on public services and the potential for implementation of the Project to result in increased demands for public services including such that new or expanded facilities might be constructed (including solid waste disposal and utilities) or that proposed facilities would result in significant impacts to the environment.

Recreation. The analysis will focus on physical environmental impacts on recreational facilities that would result from the Project (that could be generated from future anticipated buildout associated with the pre-zoning of the Project site). Publicly accessible recreational facilities and open space facilities within the Project area will be identified and the Project’s projected population’s impact on these facilities will be analyzed.

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Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 17 Transportation. Stantec will prepare the VMT analysis and Traffic section of the CEQA document using the Transportation Study outlined in Task 3.2f above.

Utilities and Service Systems. This section of the EIR will address potential effects related to the availability and capacity of utilities and services based on publicly available information, information provided by the City, and the WSA outlined in Task 3.2g. Utilities and services that will be addressed include sewer service, storm water treatment facilities, water service/availability, water pressure, water infrastructure, fire hydrants, and solid waste collection and disposal. This section will discuss whether any of these services or facilities are below adopted standards, or near or beyond their capacity to adequately serve the Project. Particular attention will be given to water demands that will result from the long-term operation of the Project (that could be generated from future anticipated buildout associated with the rezoning of the Project site).

Mitigation Measures. To address potentially significant impacts identified in the analysis, Stantec will develop legally adequate mitigation measures (as required by CEQA Guidelines Section 15370). When imposing mitigation, lead agencies must ensure there is a “nexus” and “rough proportionality” between the measure and the significant impacts of the project. (CEQA Guidelines Section 15126.4, subd. (a)(4)(A)–(B), citing Nollan v. Ca. Coastal Commission (1987) 483 U.S. 825, Dolan v. City of Tigard (1994) 512 U.S. 374.) All mitigation must be feasible and fully enforceable, and all feasible mitigation must be imposed by lead agencies. (CEQA Guidelines Section 15041.) Baseline. The EIR will include a robust, separate, and specific section documenting and establishing the baseline conditions for the Project.

Cumulative Analysis. Stantec will describe the reasonably foreseeable projects within a study area determined, in close communication with the City, to be appropriate to the CEQA requirement to consider cumulative impacts. As identified above, Stantec assumes the City will provide information on all reasonably anticipated projects so cumulative projects can be adequately addressed. Cumulative projects will be discussed for each technical issue and growth-inducing impacts will be evaluated separately in the EIR.

Effects Found Not to Be Significant. Stantec will describe effects found not to be significant in accordance with CEQA Guidelines Section 15128 by listing them with brief explanations of why they are not significant.

Significant Unavoidable Adverse Impacts. Stantec will discuss all significant unavoidable adverse impacts in conformance with CEQA Guidelines Section 15126(b). The discussion will include any impacts that can be partially mitigated, but not to a less-than-significant level.

Growth-Inducing Impacts. Pursuant to Section 15126(g) of the CEQA Guidelines, Stantec will discuss any potential growth-inducing impacts of the Project. Potential sources of growth inducement and their corresponding impacts, such as removal of obstacles to growth (i.e., extension of infrastructure), new employment generation, or major economic influences, will be qualitatively analyzed to the extent that they are applicable.

Alternatives to the Project. Pursuant to CEQA Guidelines Section 15126.6, Stantec will evaluate three alternatives to the Project. One alternative will be the CEQA-required “No Project” alternative. The other two alternatives will be formulated in consultation with the City. Each alternative will be described in sufficient detail and evaluated against the Project to determine if it will have fewer, equivalent, or greater impacts. A matrix will be provided comparing each alternative’s impacts on the various topical areas. The Alternatives section will also include a description of alternatives that were initially considered but ultimately rejected from further consideration.

Alternatives compared in the EIR will be selected based on their ability to reduce one or more potential impacts that would otherwise be significant and unavoidable below what can be achieved through mitigation alone. Stantec will develop reasonably detailed analyses of impacts associated with these

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Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 18 alternatives, by topic, in comparison with the Project. As required by Section 15126(f), the Draft EIR will identify the environmentally superior alternative and, if that is the “No-Project” alternative, the environmentally superior alternative among the remaining action alternatives.

Other CEQA Sections. Stantec will prepare the remaining CEQA-mandated sections and the MMRP.

Project Summary. Stantec will prepare a summary, presenting the significant conclusions of the EIR in a manner that is easy to understand. A summary table format will be used to identify the significant impacts and the effectiveness of the recommended mitigation measures. A summary of the alternatives analyses, issues still to be resolved, and issues subject to potential controversy will be presented, as required by CEQA compliance procedures.

Deliverable
• Administrative Draft EIR: one electronic copy (MS Word and PDF as needed) • Administrative Draft EIR: five hard copies
Task 3.4: Revised Draft EIR and Public Draft EIR
Revised Draft EIR. Stantec will respond to one round of consolidated, reconciled City comments on the Administrative Draft EIR. To incorporate responses to these review comments into the Administrative Draft EIR, we will coordinate with the City staff who will assemble comments on, and suggested revisions to, the Administrative Draft EIR. One set of unified City staff comments will be provided to Stantec for the Administrative Draft EIR review. The City will reconcile conflicting review comments, if needed, among City staff before giving the comments to Stantec. We will complete one set of revisions to the Administrative Draft EIR, pursuant to review comments and in conformance with the scope of work.

Stantec will then prepare and reproduce a Revised Draft EIR for submittal to the City for review prior to distribution to the public. It is assumed comments on the Administrative Draft EIR would not require new analysis; should comments on the Administrative Draft EIR and/or Revised Draft EIR require new analysis, a revised scope of services and fee would be provided.

Public Draft EIR. Stantec will prepare the Public Draft EIR by responding to one round of consolidated, reconciled City comments on the Revised Draft EIR. Stantec will prepare the Draft EIR in a manner that is ready to be published for public review. Once the Draft EIR is deemed acceptable for public distribution, Stantec will upload the electronic copies to the State Clearinghouse CEQA portal in coordination with the City. Stantec will provide an electronic copy to the City for distribution and web posting. Upon request, Stantec will provide the City with 5 bound hard copies of the Draft EIR document. Stantec assumes that the City will provide one set of consolidated comments on the review of the Administrative Draft EIR and the review of the Revised Draft EIR.

Deliverable
• Revised Draft EIR: one electronic copy (MS Word and PDF) • Public Draft EIR for public circulation, and posting to City’s website and State Clearinghouse: one electronic copy (MS Word, PDF, and flash drive)
• Public Draft EIR: five hard copies
Task 3.5: Administrative Final EIR, Revised Final EIR, Final EIR, Response to Comments, and MMRP
Administrative Final EIR. After the close of the 45-day public comment period, Stantec will prepare written responses to comments received on the Draft EIR and submit them for review by City staff. The responses to comments will be prepared based on the CEQA Guidelines and the City’s CEQA implementing procedures and will be submitted to the City in the form of an Administrative Final EIR. To implement this process, the following steps are proposed:

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Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 19 • City staff will compile and transmit to Stantec all written comments on the Draft EIR. • Stantec will confer with City staff to review written comments on the Draft EIR and comments from public meetings and hearings to develop a general framework and strategies for preparing responses. The format of the Final EIR will be as an attachment of responses to comments to the text of the Draft EIR.
• Stantec will submit the Administrative Final EIR and the Administrative Draft MMRP (as detailed below) for City staff review. Responses within this proposal’s scope of work and budget will consist of explanation, elaboration, or clarification of the data contained in the Draft EIR with a budgeted effort for Stantec staff time to address up to 360 individual comments (not individual comment letters) in this task. This level of effort assumes 122 hours of senior staff time multiplied by the ability to respond to up to three comments per hour, resulting in 360 individual comment responses. If the level of effort is more than anticipated in this scope, Stantec will submit a change order for the City’s approval. Stantec assumes that no significant errata would be needed, and no new analysis would be required.
• Stantec will identify questions germane to the City or the Applicant’s team. We assume that should questions or comments arise during the EIR process, related to that information, those same individuals or consultants will be available to address any comments or concerns.

Revised Final EIR and Final EIR. Stantec will revise the Administrative Final EIR by incorporating written responses to comments received from City staff, yielding a Revised Final EIR and then the Final EIR review. One set of unified comments incorporating all City staff comments on the Draft and Revised Final EIRs will be provided to Stantec. The Final EIR shall comprise the Draft EIR, comments on the Draft EIR, and responses to all comments on the Draft EIR, including any necessary changes to the Draft EIR text.

Submittal of the Final EIR shall be accompanied by the submittal of the Final MMRP, as outlined below.

Stantec will present the Final EIR and MMRP to the Planning Commission and City Council for certification at a public hearing (as detailed in Task 5).

Mitigation Monitoring and Reporting Program. Stantec will prepare the MMRP required by Public Resources Code (PRC) Section 21081.6, as mandated by AB 3180, for adoption at the time of the CEQA findings. Stantec will prepare an Administrative Draft MMRP in accordance with the CEQA Guidelines and the City’s CEQA implementing procedures. The Administrative Draft MMRP will be prepared concurrently with the preparation of the Public Draft EIR. The MMRP will be designed to ensure compliance with mitigation measures required during Project implementation. The MMRP will be designed to fit into the City’s existing entitlement and Project review process; the City will provide the format. Stantec will coordinate with City staff to refine MMRP content and format prior to preparing the “final” MMRP. The MMRP will include, but not be limited to, the following:
• Mitigation measures.
• Mitigation measures to be monitored with specific mitigation performance standards. • Monitoring requirements.
• Type of monitoring program or activity necessary to monitor each specific mitigation measure, with monitoring time frame.
• Person/agency responsible for implementing mitigation measures and/or monitoring measures. • Assignment of roles and responsibilities with the general qualifications that will be required of individuals or organizations necessary to implement each specific mitigation or monitoring activity.
• Timing and/or frequency of monitoring measures.
• Specific review or inspection schedule for each measure. • Person/agency responsible for ensuring compliance with mitigation requirements and monitoring and reporting program.

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Attachment C: ELT Growth Area SP Project |EIR Detailed SOW and Deliverables |Stantec 20 After public review and comment on the Draft EIR, Stantec will revise the MMRP in accordance with the comments provided and will submit the “final” MMRP with the Final EIR.

Deliverable
• Administrative Final EIR including response to comments: one electronic copy (MS Word) • Revised Final EIR including response to comments: one electronic copy (MS Word and PDF) • Final EIR including response to comments, for public circulation, and posting to the City’s website and State Clearinghouse: one electronic copy (MS Word, PDF, and flash drive) • Final EIR including response to comments: 10 hard copies • Administrative Draft MMRP: one electronic copy (MS Word) • “Final” MMRP: one electronic copy (MS Word and PDF)
Task 3.6: Noticing
Stantec will prepare all CEQA-required notices in compliance with state legislation and guidelines. This task includes the preparation of the Notice of Availability (NOA) and the Notice of Completion (NOC).

Stantec will prepare a NOA for both the Draft EIR and Final EIR. This task includes completing the NOA form, as well as preparation of the associated mailings and newspaper notices electronic files for City printing, envelope stuffing, and distribution. Stantec will prepare the NOC in compliance with the CEQA Guidelines and submit the draft notices for City staff review; if necessary, Stantec will revise the draft notices based on staff comments. Stantec will file one copy of the NOC with the State Clearinghouse at the time of Draft EIR publication.

Stantec will work with the City to prepare the Notice of Determination (NOD). It is assumed the City will file the NOD with the Solano County Clerk within five business days of EIR certification. The purpose of the NOD filing is to limit the legal challenge period to 30 days. If an NOD is not filed within five business days of certification, the legal challenge period is 180 days. The NOD filing also requires payment of a filing fee, which Stantec assumes will be paid by the City.

Deliverable
• NOA: one electronic copy (PDF)
• NOC: one electronic copy (PDF)
• State Clearinghouse Electronic Submittal (including Draft EIR, NOC, and SCH Project Summary Form)
• NOD: one electronic copy (PDF)
Task 3.7: Findings of Fact and Statement of Overriding Considerations Findings of Fact. Stantec will prepare draft written findings for each significant effect identified in the EIR as a separate document, pursuant to CEQA Guidelines Section 15091. Stantec will prepare the draft Findings of Fact on behalf of the City. As required by the State CEQA Guidelines, one of three findings must be made for each significant effect, which must be supported by substantial evidence in the record.

Stantec will prepare one draft of the Findings of Fact and City staff will finalize the Findings of Fact for adoption.

Statement of Overriding Considerations. Stantec will prepare a draft of applicable justification for a possible Statement of Overriding Considerations, pursuant to CEQA Guidelines Section 15093. The Statement of Overriding Considerations would rely on input from the City regarding the benefits of the Project. The Statement of Overriding Considerations would be supported by substantial evidence in the record. Stantec will prepare one draft of the Statement of Overriding Considerations and City staff will finalize the Statement of Overriding Considerations for adoption.

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• Draft Findings of Fact: one electronic copy (MS Word) • Draft Statement of Overriding Considerations: one electronic copy (MS Word) Task 4: Coordination/Consultation with Other Agencies
Under this task, Stantec will coordinate with City Staff as well as provide consultation/coordination with all appropriate federal, state, and local government agencies pertinent to the preparation of the EIR, including, but not limited to:
• Solano County
• Solano County LAFCO
• Solano County Airport Land Use
Commission (ALUC)
• Water Agencies
• School District
• YSAQMD
• Resource Agencies
• Other Agencies as appropriate
This level of effort assumes 44 hours of Project Manager/Deputy Project Manager/senior staff time.

Additionally, this task assumes agency meetings (such as but not limited to Solano County ALUC, Solano County, and LAFCO) will be conducted in person and that multiple meetings with one or more agencies may take place (i.e., one meeting during development of the project description and/or NOP, one meeting during the EIR 45-day public review, etc.).

Task 5: Project Management and Bi-Weekly Meetings
Trevor and Anna will attend various staff and public meetings, such as the scoping meeting, public hearings on the Draft EIR, and adoption hearings. Those meetings are listed below and are associated with the tasks described in detail above. In addition to the meetings listed below, as requested in the RFI this scope of work assumes regular bi-weekly communications and status meetings involving the Stantec Project Management team and City staff, either by virtual meeting, in person, or conference call, are anticipated throughout the contract (anticipated to be two years, per the RFP, i.e., 52 one-hour meetings).

This task also consists of the ongoing management activities that ensure Stantec’s ability to keep the Project running smoothly on time, and within budget.

Anna will maintain a Working Project Schedule for the Project in Microsoft Project. The Working Project Schedule will be updated bi-weekly and shared at each Bi-Weekly Project Check-in Meeting and will be maintained throughout the Project. Trevor and Anna will ensure information is distributed appropriately, comments regarding Project-related issues are communicated effectively and efficiently, and financial performance is tracked regularly (i.e., invoices). Stantec’s Project Manager will also ensure that consultation and coordination occur, as needed, with outside agencies and individuals throughout the process.

In addition to the scoping meeting outlined in Task 3.1, Stantec Trevor and Anna will both attend up to four additional 2-hour public hearings as identified in the RFP (likely two Planning Commission and two City Council) (in-person) for the Project and up to four 2-hour community outreach meetings for the Project, as well as one 2-hour ALUC meeting (virtual or in-person) for the Project. It is assumed that Stantec will prepare a slide-deck presentation and/or graphics of the Project to accompany the City’s Staff Report presentation for the Planning Commission or City Council meetings. When meetings take place as a formal public hearing before the Planning Commission or City Council, the City will be responsible for the preparation of minutes and the keeping of records.

In addition to the Project Kick-off Meeting identified in Task 2: Kick-off Meeting, Stantec Principal-inCharge and Project Manager, Trevor, and Deputy Project Manager and QA/QC Manager, Anna, will attend the following meetings:

EXHIBIT B

SCOPE OF SERVICES
Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
• Public Scoping Meeting: one, 2-hour in-person meeting. • Working meetings with City staff as necessary to discuss comments on the Administrative Draft EIR and Administrative Final EIR: one, 2-hour virtual meeting each. • Up to 52 Bi-weekly Project Check-in Meetings: 1-hour virtual meeting, in person, or conference call, each.
• Up to four additional 2-hour public hearings (likely two Planning Commission and two City Council) (in-person) for the Project.
• Up to four 2-hour community outreach meetings (in-person) for the Project. • One 2-hour ALUC meeting (virtual or in-person) for the Project.

Deliverable
• Draft Meeting Notes for all meetings attended by Stantec (with the exception of Planning Commission or City Council Hearings): one electronic copy (email, MS Word, or PDF) • Bi-weekly Schedule using Microsoft Project
• Meeting Agenda for all Project meetings attended by Stantec: one electronic copy (email, MS Word, or PDF)
• Bi-weekly Updated Action Items Tracker: one electronic copy (MS Word or PDF) Attachment C: ELT Growth Area SP Project | EIR Detailed SOW and Deliverables | Stantec 22

EXHIBIT B

SCOPE OF SERVICES
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14 EXHIBIT C

LOCATION AND SCHEDULEOF PERFORMANCE
Work shall commence immediately upon execution of this AGREEMENT. The time for completion is December 31, 2027.

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15 EXHIBIT D

COMPENSATION
CITY agrees to compensate CONSULTANT up to six hundred fifty-seven thousand and seventy-one dollars ($657,071.00) for professional services performed in accordance with the terms and conditions of this AGREEMENT.

The maximum amount of compensation to be paid to CONSULTANT under this AGREEMENT, including both payment for professional services and reimbursable expenses, shall not exceed six hundred fifty-seven thousand and seventy-one dollars ($657,071.00). CONSULTANT shall not be entitled to any additional compensation unless CITY, after receiving written notice from CONSULTANT, approves in writing such additional compensation.

Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
16 Minimum Scope of Insurance – the following formsshall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISOOccurrence Form CG0001).

2. Original and separate Additional Insured Endorsementfor General Liability On-Going Operations (ISO Form CG 20 10).

3. Original and separate endorsement for Primary and Non-Contributory insurance coverage (ISO Form CG 20 01).

4. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

5. If required by statute, Workers’ Compensation Insurance asrequired by the State of California including Employer’s Liability coverage.

6. Original and separate Waiver of Subrogation for Workers’ Compensation Insurance, if required by statute.

7. Professional Liability or Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession.

EXHIBIT E

INSURANCE
In all instances where CONSULTANT or its representatives will provide consulting services to CITY, itshall be a requirement under this AGREEMENT that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY as Additional Insured. Furthermore, the requirements for coverage and limits shall be (1)the minimum coverage and limits specified in this AGREEMENT; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named Insured; whichever is greater. No representation is made that the minimum insurance requirements of this AGREEMENT are sufficient to cover the obligations of the CONSULTANT under this AGREEMENT.

CONSULTANT shall procure and maintain insurance against claims for injuries to persons, damage to property or economic losses which may arise from or in connection with the performance of the work hereunder and the results of that work by CONSULTANT, its agents, representatives, employees or subcontractors.

CONSULTANT agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General and/or Auto Liability insurance, CONSULTANT and CONSULTANT’s employee and subconsultantsshall look solely to itsinsurance forrecovery. CONSULTANT and/or CONSULTANT’s employee and subconsultants hereby grant to CITY, on behalf of any insurer providing Commercial General and/or Automobile Liability insurance to either CONSULTANT, CONSULTANT’S employee orsubconsultants, or CITY with respect to the services of CONSULTANT and/or CONSULTANT’s employee or subconsultants herein, a waiver of any right to subrogation, which any such insurer of said CONSULTANT and/or CONSULTANT’s employee or subconsultants may acquire against CITY by virtue of the payment of any loss under such insurance.

Original signed certificates and separate policy endorsements naming the City of Vacaville as an Additional Insured for general liability, and a waiver ofsubrogation for Workers’ Compensation Insurance if such coverage is required by statute shall be received and approved by CITY before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

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17 Required Coverage Minimum Limits
General Liability
(primary and excesslimits
combined)
Minimum coverage $2,000,000 per occurrence and $4,000,000 aggregate.

Includes coverage for bodily injury, personal injury, property damage and products and completed operations. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit.

Policy shall be endorsed to name the City of Vacaville as Additional Insured per the conditions detailed below.

Automobile Liability $ 1,000,000 per occurrence for bodily injury and property damage.

Workers’ Compensation and
Employers’ Liability
If required by statute, statutory limits as required by the State of California including $1,000,000 Employers’ Liability per accident, per employee for bodily injury or disease. If CONSULTANT is self-insured, provide a certificate of Permission to Self-Insure, signed by the California Department of Industrial Relations and Self-Insurance.

Professional Liability or Errors
and Omissions Liability Minimum coverage $ 2,000,000 per claim and $ 2,000,000 aggregate (on a claims made basis).

Required Policy Conditions
Additional Insured Endorsement
– On-Going Operations
Applicable to General Liability.

The City of Vacaville, its officers, officials, employees, agents and volunteers are to be named as Additional Insured for all liability arising out of, or in any way caused, in whole or in part, actively or passively, by the named insured in the performance of this AGREEMENT. All coverage available to the named insured shall also be available and applicable to the CITY as Additional Insured.

Additional InsuredOn-GoingOperations Coverage shall be at least as broad as ISO Form CG20 10 04 13.

Primary and Noncontributory
Endorsement
The Additional Insured coverage under the CONSULTANT’s policy shall be Primary and Noncontributory and will not seek contribution from the CITY’s insurance or self-insurance and shall be at least as broad as ISO Form CG 20 01 04 13.

A. M. Best Rating A:VII or better. If the A.M. Best Rating falls below the required rating, CONSULTANT must replace coverage immediately and provide prompt notice to CITY.

Waiver of Subrogation
Endorsement
CONSULTANT’s insurer will provide a Waiver of Subrogation endorsement in favor of CITY for Workers Compensation coverage, if required by statute, during the life of this AGREEMENT.

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18 Deductibles and Self-Insured
Retentions
All deductibles and self-insured retentions (SIR) greater than $50,000 must be disclosed to and approved by CITY’s Risk Management and shall not reduce the limits of liability.

2. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named Insured or the City.

3. At the option of CITY either the insurer shall reduce or eliminate such deductibles or SIR as respects CITY; or CONSULTANT shall procure a financial guarantee in an amount equal to the deductible or SIR retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Umbrella/Excess Liability Policies
The limits of insurance required in this AGREEMENT may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall be at least as broad as specified for the underlying coverages and cover those insured in the underlying policies. Any umbrella or excess insurance shall also apply on a Primary and Noncontributory basis for the benefit of the CITY before the CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.

Claims-Made Policies
If any insurance policy is written on a claims-made form, the following conditions apply: 1) the retroactive date must be shown, and must be before the date of this AGREEMENT, 2) the insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work, and 3) if coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of this AGREEMENT, CONSULTANT must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONSULTANT’S General Liability and Professional Liability insurance coverages shall include CONSULTANT’S subcontractors and such subcontractors are bound to the CONSULTANT and the City of Vacaville in the same manner and to the same extent as the CONSULTANT is bound to City of Vacaville under the Contract Documents. CONSULTANT shall provide copies of its General Liability and Professional Liability policiesto CITY; such General Liability and Professional Liability policies shall indicate coverage for CONSULTANT’s subcontractors. CONSULTANT shall further provide copies of its agreements with its subcontractors. These copies of agreements must be provided to CITY’s Risk Management prior to any work commencing.

CONSULTANT is responsible for verifying subcontractors’ insurance policies and endorsements. CONSULTANT agrees to furnish to CITY upon request proof of insurance coverage for CONSULTANT’s subcontractors.

CONSULTANT agreesto defend and indemnify CITY for any damage resulting fromfailure of either CONSULTANT or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONSULTANT, and/or CONSULTANT’ssubcontractors, will not be deemed to release or diminish the liability of CONSULTANT, including, without limitation, liability under the indemnity provisions of this AGREEMENT. Damages recoverable by CITY from CONSULTANT or any third party will not be limited by the amount of the required insurance coverage.

Docusign Envelope ID: ACD67400-4769-43DB-ACB9-A87069A835C1 Item 9.b
19 Verification of Coverage
All original certificates and endorsements shall be received and approved by CITY before work may begin. CITY reserves the right to obtain full certified copies of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to CITY’s Project Manager. Insurance certificates and endorsements may be emailed orfaxed to CITY’s Project Manager.

However, CONSULTANT must mail the original certificates and endorsements to CITY’s Project Manager once emailed or faxed.

CITY’s Project Manager
NAME: Erin Morris, Director of Community Development
ADDRESS: 650 Merchant Street
Vacaville, CA 95688
EMAIL: [email protected]
PHONE: 707-449-5307
Continuous Coverage
CONSULTANT shall maintain the required insurance for a period of at least one hundred and eighty (180) days (except as required under Claims-Made Policies) after final payment has been made by CITY to CONSULTANT pursuant to this AGREEMENT. Should CONSULTANT cease to have insurance as required during this time, all work by CONSULTANT pursuant to this AGREEMENT shall cease until insurance acceptable to CITY is provided.

Maintenance of proper insurance coverage is a material element of this AGREEMENT. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by CITY as a material breach of this AGREEMENT. In the eventthat CONSULTANT fails to comply with CITY’sinsurance requirements, CITY may take such action as it deems necessary to protect CITY’s interests. Such action may include but is not limited to termination of this AGREEMENT, withholding of payments, or other actions as CITY deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by CITY, CONSULTANT must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to CITY’s Project Manager.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

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20 EXHIBIT F

SPECIAL PROVISIONS
Check one:

There are no special provisions.

The special provisionsto this AGREEMENT are asfollows:

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**COMPLETE & RETURN THIS PAGE**

CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT
In 2022, California SB1439 extended requirements under Government Code Section 84308, also known as the "Levine Act", to prohibit City of Vacaville “officers” from participating in any action related to a contract if such member receives political contributions totaling more than $500 within the previous twelve months, and for three months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution by a party to be awarded a specific contract.

Section 84308(a)(4) of the Levine Act defines an "officer" as follows: “Officer” means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency. The term “officer” is further defined 2 Cal. Code Regs. Section 18438.1, which states:

An officer of an agency includes only those persons who make, participate in making, or in any way attempt to use their official position to influence a decision in the license, permit, or entitlement for use proceeding, or who exercise authority or budgetary control over the agency of officers who may do so, and:
(1) Serve in an elected position, including an official appointed to an elected position due to an interim vacancy or an election otherwise canceled because the official was the sole candidate for the position; (2) Serve as a member of a board or commission;
(3) Serve as the chief executive of a state agency, or county, city or district of any kind; or (4) Have decision making authority with respect to the proceeding involving a license, permit, or other entitlement for use and is also a candidate for elected office or has been a candidate for elective office in the 12 months prior to the proceeding.

A list of City of Vacaville Council Members and Commissioners can be found online at www.CityofVacaville.gov. The party making this certification is responsible for determining whether a recipient of a political contribution is a City officer prior to answering the following questions:

1. Have you, your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any City officer, in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any Board action related to this contract?
܆ YES ܆ NO
If YES, please identify the person(s) or agent(s) making the contribution:

If YES, please identify the City officer receiving the contribution:

2. Do you, or your company, or any agent on behalf of you or your company, anticipate or plan to make any political contribution of more than $500 to any City officer in the three (3) months following any Board action related to this contract? ܆ YES ܆ NO
If YES, please identify the person(s) or agent(s) making the contribution:

If YES, please identify the City officer receiving the contribution:

Levine Act Disclosure Statement -1-
Item 9.b
Answering YES to either of the questions above does not preclude the City of Vacaville from awarding a contract to your firm or taking any subsequent action related to the contract. It does, however, preclude the identified City officer from participating in any actions related to such contract.

I HEREBY CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature: Date Signed:

Print Name:

Title:

Company:

Levine Act Disclosure Statement -2-
Trevor Macenski
Senior Principal
Stantec Consulting Services Inc.
09/29/2026
Item 9.b

CITY OF VACAVILLE

CITY COUNCIL

STAFF REPORT
Meeting Date: October 13, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Ken Matsumiya, Director of Finance
(Ken Matsumiya, Director of Finance (707) 449-5180)
Subject: Resolution of the City Council of the City of Vacaville Designating Authorized Agents for State and Federal Financial Assistance Administered by the California Governor’s Office of Emergency Services (CalOES)
Actions for Consideration:

Adopt a resolution updating the City of Vacaville’s Authorized Agents for purposes of administering State and Federal disaster assistance programs.

Recommendations:

By simple motion, adopt the subject resolution.

Background:

The California Governor’s Office of Emergency Services (CalOES) requires all applicant agencies to maintain a current Designation of Applicants Agent Resolution (CalOES Form 130) and a corresponding List of Authorized Agents for purposes of administering State and Federal disaster assistance programs. These documents identify which City officials are authorized to execute applications, agreements, and other filings necessary to obtain reimbursement for eligible disaster-related costs.

The City last updated its Authorized Agents in 2019. To align with current staffing and CalOES requirements, the City has completed updated versions of both forms designating the titles of City Manager, Director of Finance, Assistant Director of Finance, and Budget Manager as authorized agent positions. The List of Authorized Agents form includes the named individuals currently holding those positions as well as approved contacts to support grant program administration.

Discussion:

CalOES requires applicants for disaster assistance grants to submit a valid Designation of Applicant’s Agent Resolution (CalOES Form 130) identifying the titles of authorized agents. A new resolution is required when previously submitted versions are outdated, invalid, or older than three (3) years. CalOES also requires submission of a List of Authorized Agents form with the Item 9.c
resolution, which records the names, titles, and official email addresses associated with each designated agent and approved contact. This list enables CalOES to confirm signature authority, send official notifications, and coordinate financial processing for disaster-related reimbursements. Updating these documents ensures that CalOES has an accurate record of the City’s authorized officials and support personnel responsible for grant management, financial oversight, and disaster-related program administration.

Environmental Impact:

This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has the potential to result in either a physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to California Code of Regulations Title 14 Section 15378(b)(5).

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: General Fund (1001)
Budget Distribution: The costs of staff time associated with this item are covered within the existing Finance Department operating budget.

Alternatives:

The Council could choose not to update the List of Authorized Agents or identify different personnel than those listed on the updated form.

Strategic Plan Goal:

Fiscal Health
Subject to Levine Act:

No
Attachments:

Action Item – Resolution
Attachment 1 – Designation of Applicant’s Agent Resolution (CalOES Form 130) Attachment 2 – List of Authorized Agents
Item 9.c

CITY OF VACAVILLE
RESOLUTION NO. 2026-
Resolution of the City Council of the City of Vacaville Designating Authorized Agents for State and Federal Financial Assistance Administered by the California Governor’s Office of Emergency Services (CalOES)
Whereas, the California Governor’s Office of Emergency Services (CalOES) requires applicant agencies to designate authorized agents who are empowered to execute applications, agreements, and other documents necessary to obtain State and Federal disaster assistance; and
Whereas, CalOES requires applicants to submit a Designation of Applicant’s Agent Resolution and a List of Authorized Agents identifying the titles and corresponding individuals authorized to act on behalf of the applicant; and
Whereas, the City of Vacaville has determined that it is necessary to update its authorized agent titles to reflect current organizational structure and staffing; and Now, therefore, be it resolved by the City Council of the City of Vacaville that the City Council does hereby designate the City Manager, Director of Finance, Assistant Director of Finance, and Budget Manager as the City’s Authorized Agents and that the City Clerk is hereby authorized to certify this Resolution and forward the required CalOES forms and supporting documentation to the California Governor’s Office of Emergency Services.

I hereby certify that the foregoing resolution was introduced and passed at the regular meeting of the City Council of the City of Vacaville held on the 13th day of October 2026 by the following vote:

Ayes:

Noes:

Absent:

Attest:
_____________________________
Michelle A. Thornbrugh, City Clerk
Item 9.c

DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES

BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)

THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
Rev. 10-2022 Page 1 of 4 OES-FPD-130
Item 9.c
Please check the appropriate box below
This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.

This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):

Passed and approved this __day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)

CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 2 of 4 OES-FPD-130
Item 9.c
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.

When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:

Resolution Section:

Governing Body: This is the group responsible for appointing and approving the Authorized Agents.

Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.

Name of Applicant: The public entity established under the laws of the State of California.

Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.

Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services regarding grants for which they have applied.

There are two ways of completing this section:

1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If “Titles Only” is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body’s signature.

2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Rev. 10-2022 OES-FPD-130 Page 3 of 4
Item 9.c
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.

Governing Body Representative: These are the names and titles of the approving Board Members.

Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.

Certification Section:

Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.

Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate “Self-Certification.”

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 4 of 4 OES-FPD-130
Item 9.c

STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES LIST OF AUTHORIZED AGENTSOES-FPD-012 (Rev. 04-2026)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
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Rev. OES-FPD-012 04-2026
Robert Armijo, Assistant Director of Public Works, [email protected] Item 9.c

CITY OF VACAVILLE
City Council
Staff Report
Meeting Date: October 13, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Justen Cole, Interim Director of Public Works
(Staff Contact: Dan Sutton, Assistant Director of Public Works - Maintenance (707) 449-6404; Jacob Smith, Construction Manager (707) 449-5429)
Subject: Resolution Adopting Standard Drawings for Micro-Trenching of Fiber Optic Telecommunications Infrastructure
Actions for Consideration:

Adopt the subject resolution approving new standard drawings for micro-trenching of fiber optic telecommunications.

Recommendations:

By simple motion, adopt the subject resolution.

Background:

The City of Vacaville maintains standards governing construction activities within the public right-of-way to protect public infrastructure, ensure public safety, promote consistency in construction practices, and preserve the long-term integrity of public assets. These standards provide clear expectations for developers, contractors, and utility providers while helping to reduce future maintenance costs, improve construction quality, and support efficient administration of the City's permitting and inspection processes.

Senate Bill 378 (SB 378), effective January 1, 2022, established statewide requirements governing the installation of fiber optic telecommunications infrastructure using micro-trenching methods. Under the law, local agencies are required to permit micro-trenching unless a specific project would create a documented adverse impact to public health or safety.

Micro-trenching is a construction technique that uses a narrow excavation, generally less than four inches wide and between 13 and 24 inches deep, to install fiber optic conduit within existing roadway facilities. Telecommunications providers favor this method because it can reduce construction duration, minimize disruption to the traveling public, and lower installation costs compared to conventional trenching.

While SB 378 limits a local agency's ability to prohibit micro-trenching, it does not prevent Item 9.d
agencies from establishing reasonable construction standards necessary to protect public infrastructure, ensure public safety, and preserve the long-term performance of the roadway network. Accordingly, the City has developed standard construction requirements for the installation and restoration of micro-trenching improvements within the public right-of-way, which are reflected in the proposed standard drawing.

Discussion:

The proposed standard drawing establishes minimum requirements for the installation and restoration of micro-trenching improvements within the public right-of-way. The standards address trench dimensions, conduit placement, backfill materials, pavement restoration, utility protection, and roadway restoration requirements. The standards also limit the use of microtrenching in locations where roadway conditions, or traffic operations warrant alternative installation methods, such as directional boring.

The proposed standards are intended to balance two important public objectives. First, they support the deployment of broadband infrastructure by providing telecommunications providers with a clear and consistent permitting framework that complies with State law. Second, they protect the City’s roadway network by establishing construction and restoration requirements intended to minimize pavement degradation, reduce future maintenance obligations, and maintain safe travel conditions for the public.

Adoption of the proposed standard drawing will provide a uniform framework for the review, permitting, inspection, and construction of fiber optic telecommunications infrastructure within the public right-of-way. Staff believes the proposed standards appropriately implement the requirements of SB 378 while protecting public infrastructure and supporting the City's long-term maintenance and operational objectives. Therefore, staff recommends adoption of the proposed resolution.

Environmental Impact:

Adoption of new standard drawings is an administrative action establishing technical requirements for future projects. Approval of the resolution does not approve a specific development project or authorize physical construction activities. Therefore, this action is not a “project” as defined by the California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(5) and is not subject to CEQA. Specific projects subject to these revised standards will be analyzed for CEQA compliance separately as they arise.

Fiscal Impact:

Adoption of the new standards and drawings does not have a direct fiscal impact on the City’s General Fund.

Costs associated with compliance will be incorporated into future development and capital improvement project budgets. Modernized standards are expected to reduce long-term maintenance costs, minimize operational inefficiencies, and reduce staff time spent on project specific clarifications.

Amount Requested: There are no funds requested for this item.

Funding Source: Public Works – Engineering Services (5308) Item 9.d
Budget Distribution: The costs associated with staff time related to this item are included in the Public Works – Engineering Services annual operating budget.

Alternatives:

The council may choose not to adopt the proposed standard drawings and resolution or can direct Staff to make additional changes to said drawings. Failure to establish standard drawings for the installation of fiber optic infrastructure may expose the City to liability risks related to infrastructure performance, public health, and safety, as well as increased maintenance and operational costs over time.

Strategic Plan Goal:

Economic Development
Public Safety and Infrastructure
Levine Act:

No
Attachments:

Resolution – Action Item
Attachment 1 - Standard Drawing – Micro-Trenching for Fiber Optic Telecommunications Item 9.d

CITY OF VACAVILLE
RESOLUTION NO. 2026-
Resolution Of The City Council Of The City Of Vacaville Adopting New Standard Drawings For Micro-Trenching of Fiber Optic Telecommunications Infrastructure
Whereas, the City of Vacaville (“City”) owns and operates the public roadway systems that provide essential services to the community; and
Whereas, the City has adopted construction standards, design standards, and standard drawings governing the design, installation, inspection, and acceptance of infrastructure constructed through private development projects and public capital improvement projects; and Whereas, the current standards and drawings were originally adopted in September 1990 and include revisions through June 2015; and
Whereas, Senate Bill 378 (SB 378), which became effective on January 1, 2022, establishes new statewide requirements governing the installation of fiber optic infrastructure using micro-trenching techniques; and
Whereas, SB 378 requires local agencies to permit micro-trenching unless a specific project would create a documented adverse impact to public health or safety, while preserving the authority of local agencies to establish reasonable construction standards; and Whereas, the Public Works Department has developed a standard drawing establishing requirements for the installation and restoration of micro-trenching improvements within the public right-of-way; and
Whereas, the City Council finds that adoption of the proposed standard drawing is in the best interest of the City and its residents because it provides a consistent framework for broadband deployment while protecting public infrastructure and supporting long-term maintenance and operational objectives.

Now, Therefore be it resolved by the City Council of the City of Vacaville as follows:

Section 1: The foregoing recitals are true and correct and are hereby incorporated into and made a part of this Resolution.

Section 2: The Standard Drawing entitled "Micro-Trenching for Fiber Optic Telecommunications," attached hereto as Attachment 1 and incorporated herein by this reference, is hereby adopted as an official City of Vacaville Standard Drawing.

Section 3: The Director of Public Works, or designee, is authorized to approve future minor administrative updates, formatting revisions, and clarification edits that do not materially alter the intent of the adopted standard drawing.

Item 9.d
-2-
Section 4: This Resolution shall take effect immediately upon adoption and shall apply to applicable permits and projects submitted after the effective date, as determined by the Director of Public Works.

I hereby certify that the foregoing resolution was introduced and passed at a regular meeting of the City Council of the City of Vacaville, held on the 13th day of October 2026, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_____________________________
Michelle A. Thornbrugh, City Clerk
Item 9.d
DRAWING NO.:

DATE:

SCALE:

APPROVED BY:

CITY OF VACAVILLE

STANDARD DRAWING

MICRO-TRENCHING FOR

FIBER OPTIC TELECOMMUNICATIONS
DIRECTOR OF PUBLIC WORKS SHEET 1 OF 2 R.C.E. 67692
Item 9.d
”
DRAWING NO.:

DATE:

SCALE:

APPROVED BY:

CITY OF VACAVILLE

STANDARD DRAWING

MICRO-TRENCHING FOR

FIBER OPTIC TELECOMMUNICATIONS
DIRECTOR OF PUBLIC WORKS SHEET 2 OF 2 R.C.E. 67692
Item 9.d

CITY OF VACAVILLE

CITY COUNCIL

STAFF REPORT
Meeting Date: October 13th, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Tamara Colden, Director, Housing and Community Services (Staff Contact: Tamara Colden, Director (707) 449-5671) Subject: Resolution of the City Council of the City of Vacaville Approving an Extension to the Exclusive Negotiating Rights Agreement Between the City of Vacaville and California
Supportive Housing to Negotiate a Disposition and
Development Agreement for the City-Owned Property Located at Quinn Road (APN: 0133-100-170) for Development of
Affordable Housing
Actions for Consideration:

That the City Council adopt a resolution approving an extension to the Exclusive Negotiating Rights Agreement to allow staff to negotiate a Disposition, Development, and Loan Agreement with California Supportive Housing for the City-owned parcel at Quinn Road (APN: 0133-100-170) for development of affordable housing.

Recommendations:

By simple motion, adopt the subject resolution.

Background:

The subject property, located at the intersection of Leisure Town Road and Quinn Road (APN:
0133-100-170; Attachment 1), is a 0.98-acre remnant parcel originally acquired by the City on March 3, 2004, as part of the Leisure Town Road/I-80 interchange project. The parcel is currently zoned General Commercial (CG) and designated Commercial Highway in the General Plan. Due to its limited size, location, and configuration, the site has remained vacant and unused since acquisition.

In March 2022, the City Council declared the property surplus pursuant to the California Surplus Land Act and authorized staff to initiate the required notification process. No preferred entities expressed interest during the notification period, allowing the City to proceed with disposition of the property.

Item 9.e
California Supportive Housing expressed interest in acquiring and developing the City-owned parcel together with an adjacent privately owned property. Combining the parcels would provide a larger and more viable development site for an affordable housing project and would support the City's efforts to implement the Housing Element of the General Plan.

On October 14, 2025, the City Council approved an Exclusive Negotiating Rights Agreement (ENRA) with California Supportive Housing for the Quinn Road property. The ENRA established a period during which the developer and City could evaluate the proposed development, conduct due diligence, determine applicable land use entitlements, develop a financing strategy, and negotiate the business terms necessary for a future disposition and development agreement.

Discussion:

A key component of the proposed development is California Supportive Housing's acquisition of the privately owned property adjacent to the City-owned Quinn Road parcel. Combining the properties would allow the developer to evaluate the feasibility of a larger affordable housing development site, consistent with the proposal contemplated when the City Council approved the ENRA.

Following approval of the ENRA, negotiations regarding acquisition of the adjacent property were delayed while private ownership matters affecting the property were being resolved. Those matters have since been resolved, allowing California Supportive Housing to proceed with negotiations toward a purchase and sale agreement for the adjacent property.

Because the developer was unable to obtain sufficient site control of the adjacent property during much of the original ENRA term, the anticipated due diligence and project feasibility work for the combined development site could not be completed as originally contemplated. This work is necessary to better define the proposed project and inform the terms of a future Disposition, Development, and Loan Agreement (DDLA), including the development program, affordability requirements, financing structure, potential City assistance, and terms for disposition of the Cityowned property. These are consistent with the business points and feasibility work the original staff report anticipated would be addressed during the negotiating period.

California Supportive Housing has therefore requested an extension of the ENRA through December 31, 2027 (Attachment 2). The extension would provide additional time for the developer to complete negotiations and acquisition-related activities for the adjacent property; conduct necessary due diligence, including evaluation of physical, title, land use, and other site conditions; further evaluate project feasibility and financing; and work with City staff to refine the proposed development and associated business terms.

Extending the ENRA, rather than proceeding directly to a DDLA, would allow this work to be completed before the City and developer negotiate more definitive development and disposition obligations. The extension would not commit the City to approve the proposed development, provide financial assistance, or dispose of the City-owned property. If the due diligence and negotiations are successful, staff would return to the City Council with a DDLA for consideration.

Item 9.e
Environmental Impact:

This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has the potential to result in either a physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to California Code of Regulations Title 14 Section 15378(b)(5).

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: Successor Housing Funds (Fund 2062).

Budget Distribution: The costs of staff time associated with this item are covered within the existing Housing and Community Services Department operating budget.

Alternatives:

The City Council could choose not to approve the extension of the Exclusive Negotiating Rights Agreement. If the extension is not approved, the ENRA would expire on October 14, 2026, ending California Supportive Housing's exclusive negotiating rights for the City-owned property. The City could then consider other options for the property, including pursuing negotiations with another developer, marketing the property for disposition, considering alternative development opportunities, or retaining the property for future use.

This alternative is not recommended because California Supportive Housing is continuing to pursue acquisition of the adjacent property and additional time is needed to complete due diligence and evaluate the feasibility of developing the properties as a combined affordable housing site.

Strategic Plan Goal:

Quality of Life
Subject to Levine Act:

Yes
Attachments:

Action Item - Resolution
Attachment 1: Map
Attachment 2: Extension of the Exclusive Negotiating Rights Agreement Item 9.e

CITY OF VACAVILLE
RESOLUTION NO. 2026-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE APPROVING AN

EXTENSION OF THE EXCLUSIVE NEGOTIATING RIGHTS AGREEMENT BETWEEN THE

CITY OF VACAVILLE AND CALIFORNIA SUPPORTIVE HOUSING FOR THE CITY-OWNED PROPERTY LOCATED AT QUINN ROAD (APN 0133-100-170)
Whereas, the City of Vacaville owns an approximately 0.98-acre parcel located at the intersection of Leisure Town Road and Quinn Road, identified as Assessor’s Parcel Number 0133-100-170 (the “Property”); and
Whereas, in March 2022, the City Council declared the Property surplus pursuant to the California Surplus Land Act and authorized staff to initiate the required notification process, and no preferred entities expressed interest during the required notification period; and Whereas, on October 14, 2025, the City Council approved an Exclusive Negotiating Rights Agreement (“ENRA”) between the City of Vacaville and California Supportive Housing to evaluate the potential development of the Property in conjunction with an adjacent privately owned property for affordable housing; and
Whereas, the ENRA provides California Supportive Housing an exclusive negotiating period to conduct due diligence, evaluate project feasibility and financing, and negotiate with the City regarding the terms of a potential Disposition, Development, and Loan Agreement; and Whereas, additional time is necessary to complete acquisition-related activities, conduct due diligence on the proposed combined development site, further evaluate project feasibility and financing, and negotiate the terms of a potential Disposition, Development, and Loan Agreement with the City; and
Whereas, the City and California Supportive Housing desire to extend the term of the ENRA through December 31, 2027, and through this resolution, seek authorization for the City Manager to approve the extension and take any actions necessary to effectuate the extension, including approval for the City Manager to approve one additional extension of up to twelve (12) months if, in the City Manager’s judgment, sufficient progress toward a mutually acceptable DDA has been made to merit such extension.

Now, therefore, be it resolved by the City Council of the City of Vacaville that the City Council does hereby approve an extension of the Exclusive Negotiating Rights Agreement between the City of Vacaville and California Supportive Housing through December 31, 2027, and authorizes the City Manager, or their designee, to finalize and execute the amendment extending the term of the Agreement, and take other such related actions as necessary to effectuate the extension. The City Manager is further authorized to execute one additional extension of up to twelve (12) months. Any request for an extension beyond that optional additional extension shall require City Council approval.

Item 9.e
I hereby certify that the foregoing resolution was introduced and passed at the regular meeting of the City Council of the City of Vacaville held on the 13th day of October 2026 by the following vote:

Ayes:

Noes:

Absent:

Attest:
_____________________________
Michelle A. Thornbrugh, City Clerk
Item 9.e
Attachment 1
Map
City of Vacaville
0133-100-170
Item 9.e
Attachment 2
A–1

EXTENSION OF EXCLUSIVE NEGOTIATING RIGHTS AGREEMENT
(Quinn Road Affordable Housing Project)
This Extension of the Exclusive Negotiating Rights Agreement (this "Agreement") is entered into as of this 13th day of October, 2026 (the "Effective Date"), by and among the City of Vacaville, a municipal corporation (the "City"), and California Supportive Housing, a Non-Profit Organization (the "Developer"), on the basis of the following facts:

RECITALS
WHEREAS, on October 15, 2025, the City and Developer entered into an Exclusive Negotiating Rights Agreement (“ENRA”) regarding certain City-owned real property consisting of approximately 0.98 acres located at the intersection of Leisure Town Road and Quinn Road, identified as APN 0133-100-170 (the “Property”); and
WHEREAS, the purpose of the ENRA is to establish procedures and standards for the negotiation of a disposition and development agreement (“DDA”) between the City and Developer for the potential development of affordable housing on the Property; and WHEREAS, the ENRA established an initial one-year Negotiating Period commencing on October 15, 2025, during which the City and Developer agreed to negotiate diligently and in good faith and undertake certain activities necessary to evaluate the proposed Project and facilitate negotiation of a mutually acceptable DDA; and WHEREAS, the Developer is pursuing acquisition of privately owned property adjacent to the Property for inclusion in the proposed affordable housing development, and negotiations regarding acquisition of the adjacent property were delayed while private ownership matters affecting the property were being resolved; and
WHEREAS, those matters have since been resolved, allowing the Developer to proceed with acquisition-related activities and due diligence necessary to further evaluate the feasibility of the proposed development; and
WHEREAS, additional time is necessary for the Developer to complete acquisitionrelated activities for the adjacent property, conduct due diligence and project feasibility activities, further evaluate project financing, and for the Parties to negotiate the terms of a potential DDA; and
WHEREAS, on October 13th, 2026, the City Council approved an extension of the Negotiating Period through and including December 31, 2027.

Remainder of Page Left Intentionally Blank
Item 9.e
Attachment 2
A–2

AGREEMENT
NOW, THEREFORE, with reference to the above-described facts, the City and Developer (each a “Party” and collectively the “Parties”) mutually agree as follows:

1. Extension of Negotiating Period. The Negotiating Period set forth in Section 1.2 of the ENRA is hereby extended through and including December 31, 2027 (the “Extended Term”).

During the Extended Term, the Parties shall continue to work diligently and in good faith toward completion of the negotiation tasks identified in Article 2 of the ENRA and negotiation of a mutually acceptable DDA. The Developer shall also continue its efforts to obtain site control of the adjacent privately owned property and conduct such due diligence and feasibility activities as are necessary to evaluate the proposed development.

2. References to Negotiating Period. Any reference to the “Negotiating Period” in the ENRA shall include the Extended Term established by this Extension.

3. Further Extensions and Termination. The Extended Term may be extended for up to an additional twelve (12) months by the City Manager, at the request of the Developer, if, in the City Manager’s judgment, sufficient progress toward a mutually acceptable DDA has been made to merit such extension. Any extension beyond such additional twelve (12)-month period shall require affirmative action by the City Council.

If a DDA has not been executed by the City and Developer by the expiration of the Extended Term, as it may be extended pursuant to this Section, the ENRA, as extended hereby, shall automatically terminate without further action of the Parties, and neither Party shall have any further rights or obligations under the ENRA except for those obligations expressly stated in the ENRA to survive termination. If a DDA is executed by the City and Developer prior to expiration of the Negotiating Period, the ENRA shall terminate upon such execution, and the rights and obligations of the Parties shall thereafter be governed by the executed DDA.

4. No Commitment to Disposition or Development. By entering into this Extension, the Parties agree to continue to work diligently and in good faith toward the objectives of the ENRA.

Nothing in the ENRA or this Extension obligates either Party to enter into a DDA or obligates the City to dispose of the Property, approve the proposed Project, provide financial assistance, or approve any land use entitlement or other regulatory approval. The City retains the discretion provided under Section 3.1 of the ENRA regarding the disposition and development of the Property and approval of any DDA. Final Quinn Rd ENRA - CSH

5. Remaining Terms. Except as expressly modified by this Extension, all other terms and provisions of the ENRA shall remain unchanged and in full force and effect.

Remainder of Page Left Intentionally Blank
Item 9.e
Attachment 2
A–3
IN WITNESS WHEREOF, this Agreement has been executed by the Parties as of the Effective Date.

DEVELOPER:

California Supportive Housing, a Non-Profit
Organization
By: ____________________________
Name: ____________________________
Its: ____________________________
CITY:

CITY OF VACAVILLE, a municipal corporation
By: __________________________
Tamara Colden,
Housing and Community Services Director
APPROVED AS TO FORM:

Andria Borba, City Attorney
________________________
Anne Branham,
Senior Assistant City Attorney
Item 9.e
Attachment 2
A–4

EXHIBIT A
Property Description
City
0133-100-170
.98 acre
Item 9.e

CITY OF VACAVILLE

CITY COUNCIL

STAFF REPORT
Meeting Date: October 13, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Justen Cole, Utilities Department
(Justen Cole, Director of Utilities (707) 469-6404)
Subject: Resolution of the City Council of the City of Vacaville Approving the North Bay Regional Water Treatment Plant FairfieldVacaville Water Works Joint Exercise of Powers Agreement Supplemental Memorandum of Understanding Deal Points
Actions for Consideration:

By simple motion, adopt the subject resolution approving the North Bay Regional Water Treatment Plant Fairfield-Vacaville Water Works Joint Exercise of Powers Agreement Supplemental Memorandum of Understanding Deal Points.

Recommendations:

By simple motion, adopt the subject resolution.

Background:

The Cities of Fairfield and Vacaville jointly own and operate the North Bay Regional Water Treatment Plant (NBR WTP) through the Fairfield-Vacaville Water Works Joint Exercise of Powers Agreement (JEPA), which was executed in 1987. The JEPA establishes the authority and framework for the Cities to acquire, construct, operate, and maintain facilities for supplying water to their respective service areas. The JEPA also establishes governance, ownership, and oversight responsibilities through the Joint Powers Policy Committee (JPPC), which is comprised of staff representatives from both Cities.

The Cities are currently collaborating on an expansion of the NBR WTP to increase regional water treatment capacity and improve water supply reliability to support existing and future water demands. The project is referred to as the Fairfield-Vacaville Water Works Project (Project).

The JEPA provides for future expansion, upgrades, planning, design, and construction; however, the agreement requires an amendment when expansions result in water capacity allocations exceeding the ultimate capacity allocations established in the existing agreement.

Item 9.f
Discussion:

The Cities of Fairfield and Vacaville continue to develop the design criteria, scope of work, project delivery approach, and other requirements for the NBR WTP expansion. The proposed Deal Points establish the foundational principles for a future Supplemental Memorandum of Understanding (Supplemental MOU) between the Cities.

The Supplemental MOU will build upon the existing JEPA and address project design and technical requirements, delivery and construction responsibilities, operation and maintenance, ownership and governance, and project cost-sharing and capacity allocations.

Staff from both Cities have established a project delivery team that meets monthly to coordinate project development. The City of Fairfield will serve as the lead agency for project delivery and oversee contract administration for design and construction, including permitting and environmental documentation.

The final cost-sharing allocation will be established through the Supplemental MOU once the increased treatment capacity allocations for each City are finalized.

Approval of the Deal Points does not approve the future Supplemental MOU, authorize construction, or appropriate project funding. The Supplemental MOU and any associated actions requiring Council approval will return to the City Council at a future date.

Environmental Impact:

This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has the potential to result in either a physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to California Code of Regulations Title 14 Section 15378(b)(5).

Fiscal Impact:

Amount Requested: There are no funds requested for this item.

Funding Source: Water Operations (5101)
Budget Distribution: The costs of staff time associated with this item are covered within the existing Utilities Department operating budget.

Approval of the Deal Points does not have a direct fiscal impact and does not authorize the expenditure of funds for the NBR WTP expansion. Future project costs, cost-sharing allocations, and funding requirements will be addressed through subsequent actions and the Supplemental MOU.

Alternatives:
• Adopt the proposed resolution approving the Deal Points; • Direct staff to modify or amend specific Deal Points and return with a revised resolution.

Item 9.f
Strategic Plan Goal:

Public Safety and Infrastructure
Subject to Levine Act:

No
Attachments:

Resolution – Action Item
Attachment 1 – NBR Joint Exercise of Powers Agreement
Attachment 2 – NBR Water Treatment Plant Expansion Project Deal Points Item 9.f

CITY OF VACAVILLE
RESOLUTION NO. 2026-
Resolution of the City Council of the City of Vacaville Approving the North Bay Regional Water Treatment Plant Fairfield-Vacaville Water Works Joint Exercise of Powers Agreement Supplemental Memorandum of Understanding Deal Points Whereas, the Cities of Fairfield and Vacaville entered into the Fairfield-Vacaville Water Works Joint Exercise of Powers Agreement (JEPA) in 1987 to establish the authority and framework for the Cities to acquire, construct, operate, and maintain facilities for supplying water to their respective service areas; and
Whereas, the Cities of Fairfield and Vacaville are collaboratively pursuing an expansion of the North Bay Regional Water Treatment Plant (NBR WTP) to increase regional water treatment capacity and improve water supply reliability; and Whereas, the Cities intend to enter into a Supplemental Memorandum of Understanding (Supplemental MOU) to the JEPA to establish the terms and responsibilities associated with the NBR WTP expansion, including project design, construction, operation, maintenance, capacity allocations, and cost-sharing; and
Whereas, the proposed Deal Points establish the foundational principles that will guide the development of the future Supplemental MOU; and
Whereas, approval of the Deal Points does not approve the future Supplemental MOU, authorize construction of the NBR WTP expansion, or appropriate funding for the Project; and Whereas, the final Supplemental MOU and any associated actions requiring City Council approval will be presented to the City Council for consideration at a future date.

Now, therefore, be it resolved by the City Council of the City of Vacaville that the City Council does hereby approve the North Bay Regional Water Treatment Plant Fairfield-Vacaville Water Works Joint Exercise of Powers Agreement Supplemental Memorandum of Understanding Deal Points, substantially in the form presented to the City Council, and authorizes the City Manager, or designee, to take such actions as are necessary to implement the Deal Points and develop the future Supplemental MOU, subject to City Attorney review and approval as to form and subject to future Council approval of any Supplemental MOU document prepared by City staff.

I hereby certify that the foregoing resolution was introduced and passed at the regular meeting of the City Council of the City of Vacaville held on the 13th day of October 2026 by the following vote:

Ayes:

Item 9.f
Noes:

Absent:

Attest:
_____________________________
Michelle A. Thornbrugh, City Clerk
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NOTE: This document is in draft form; it does not constitute an offer, and is not binding on any party. 1 NBR Water Treatment Expansion
Vacaville/Fairfield Joint Exercise of Powers Agreement
Supplemental Memorandum of Understanding Deal Points
I. Cost Allocation
The following categories represent the anticipated capital, operational, and administrative expenditures associated with the rehabilitation, restoration, and expansion components of the North Bay Regional Water Treatment Plant project (the “Project”). Consistent with the 1987 Joint Exercise of Powers Agreement (“JEPA”), any identified “sole benefit” cost that may arise in connection with any of the below categories is to be allocated 100% to the solely benefitting party, and any identified “partial sole benefit” costs are to be specifically allocated by separate mutual agreement of the Joint Powers Policy Committee (“JPPC”). At present, the engineer’s estimate associated with the Project is $XX,1although the parties recognize that this amount may change as the Project progresses, and any such updates will be memorialized and shared with each party’s governing body as applicable.

1. Capital Expenditures
a. Replacement, rehabilitation, and other capital expenditures2associated with the initial facilities3 will be divided as follows:
i. If in excess of $5,000.00:

1. Per the JEPA as defined in Table 1, Cost Allocation, same as peak day capacity allocation at time cost authorized. ii. If $5,000.00 or below:

1. Per the JEPA as defined in Table 1, Cost Allocation, amounts borne by each party will be based on the parties’ proportion of actual water use in the preceding month.
b. Capital expenditures associated with restoring the initial facilities’ ability to attain a treatment capacity of 40 million gallons per day (“mgd”),4 which the initial facilities are presently rated to attain but are not in fact attaining, will be divided as follows:
i. 2/3 of cost to be borne by Fairfield
ii. 1/3 of cost to be borne by Vacaville
1 Note: This dollar amount has not been finalized as of the date of these deal points, but will be final before the parties execute the ultimate Supplemental MOU. Each City’s City Council will be asked to approve the Supplemental MOU and will be made aware of the engineer’s estimate for the Project as part of that process. 2 Defined in the JEPA as expenditures other than for operation and maintenance costs, to include but not be limited to: construction projects, equipment, facility or equipment replacement or rehabilitation, and contributions to major maintenance reserves, including associated predesign, design, and start-up costs if separable from general operation and maintenance costs.
3 This term is defined in the JEPA, but may be generally understood to encompass the existing NBR Water Treatment Plant as it presently exists, in its non-expanded state. 4 Defined in the JEPA and West Yost business case. (Development of the Supplemental MOU will summarize the difference between nominal and actual capacity.) Item 9.f
NOTE: This document is in draft form; it does not constitute an offer, and is not binding on any party. 2 c. Capital expenditures for expanding the joint facilities to increase capacity, as contemplated by Section VIII of the JEPA, will be divided based on each party’s proportional increase in capacity, using an assumption of expansion from 40 mgd to 47 mgd.5 i. Fairfield’s capacity will remain at 26.66 mgd, representing a 0% share of the increased capacity, and therefore Fairfield will bear 0% of capital expenditures for the expansion.
ii. Vacaville’s capacity will increase by 7 mgd (from 13.33 to 20.33 mgd6), representing a 65.57% increase, and therefore Vacaville will bear 100% of the capital expenditures for the expansion. d. The cost of shared facilities required to support the initial facilities and the expansion (e.g., intake, electrical upgrades, and site improvements) will be allocated using an engineering cost-of-service (“ECOS”) methodology to ensure that each party pays an amount proportional to the capacity or benefit it receives. The ECOS methodology, including processes for resolving any disputes between the parties on the methodology, is to be more specifically addressed as part of the Supplemental MOU. At present, the parties anticipate a cost share that will be directly proportionate to the capacity or benefit received by that party (i.e., each party will pay its “fair share” as determined by mutual arrangement of the parties with reference to an objective methodology standard in the Supplemental MOU). e. Cost allocation associated with post-expansion operations (e.g., replacement of facilities and equipment once the Project is complete) will be addressed through a separate amendment to the JEPA or additional Supplemental MOU, as the parties may deem appropriate, and subject to separate review and approval by each party’s governing body.

2. Fixed and Variable Operation and Maintenance Costs
a. Prior to any design work or construction commencing on the expansion, fixed and variable operation and maintenance costs will continue to be borne in the manner set out in Table 1 of the JEPA (i.e., no change from present). b. For the duration of the design work and construction of the expansion, fixed and variable operation and maintenance costs will continue to be borne in the manner set out in Table 1 of the JEPA. For fixed operation and maintenance costs, that means each party will pay in proportion to its peak day capacity allocation at the time the cost is authorized. For variable operation and maintenance costs (except for treated water pumping power costs and construction management costs), that means each party will pay based on its projected water use, adjusted retroactively each month according to actual water use. For treated water pumping power costs, each party will pay based on its actual metered 5 If this assumption changes during the Project, the cost-share formula will be revisited and any necessary updates to the Supplemental MOU document will be made. At present, the facility attains treatment capacity of 30 mgd; the parties plan to formally address restoration of the ability to attain its rated capacity of 40 mgd as part of the Supplemental MOU. 6 30 mgd is the maximum capacity allocation Vacaville may reach under the JEPA; any future agreements to expand Vacaville’s capacity further will require the parties to amend the JEPA.

Item 9.f
NOTE: This document is in draft form; it does not constitute an offer, and is not binding on any party. 3 power use. For construction management costs during design and construction phases for the expansion, Fairfield will bear 50% of the overall cost, and Vacaville will bear 50% of the overall cost, reflecting each party’s share of increased capacity in the expanded facility. i. Processes for resolving any disputes between the parties relating to construction management costs during design and construction phases are to be more specifically addressed as part of the Supplemental MOU. c. After expansion is complete:
i. Fixed operation and maintenance costs will be allocated according to each party’s post-expansion facility ownership percentage. ii. Variable operation and maintenance costs and ongoing repair and replacement costs associated with the expanded facilities will be allocated according to each party’s projected water use, adjusted retroactively each month according to actual water use.

3. Administrative and General Costs
a. Prior to and during design and construction of the expansion, direct and indirect administrative costs (including, but not limited to, permitting expenses, salaries and wages, insurance, and related incidental expenses) are considered a “fixed operation and maintenance cost” per Sections I and IV.C. of the JEPA, and the Administering Party7 will have those costs reimbursed out of the JPA Fund8except for fees, taxes, or in lieu fees or taxes incurred for the sole benefit of the Administering Party. b. After expansion is complete, direct and indirect administrative and general costs will still be considered fixed operation and maintenance costs, and will be allocated (in alignment with Section I.2.c.i. of this deal points document, above) according to each party’s post-expansion facility ownership percentage.
i. Through the Supplemental MOU, the parties will establish a staffing review process to evaluate current staffing capabilities and demands associated with the Project, any proposed new positions to be created, or other material changes to baseline staffing. This process will include, at a minimum, requiring a written justification before making any staffing changes that sets out operational need addressed by the proposed change, cost impacts, and what alternatives were considered. The process will also include a defined review period for both parties to consider the requested change(s) and seek additional information as needed prior to a formal approval or rejection of the request by the JPPC.

II. Design and Delivery of Expansion

1. Delivery. The parties agree to use a progressive design-build delivery method for the Project, or such other mutually agreeable competitive contracting mechanism for Project delivery as may be authorized under state public contract law and the parties’ procurement policies.

2. Design Specifications.
7 The JEPA presently designates the City of Fairfield as the Administering Party. 8 Defined in the JEPA as the fund created to cover the financial needs of the joint facilities; deposits to the JPA fund by each party are covered in Section XI of the JEPA.

Item 9.f
NOTE: This document is in draft form; it does not constitute an offer, and is not binding on any party. 4 a. The basis for the design of the Project will be specified through “Design Specifications and Performance Requirements,” documented in a “Benchmark Design Report” and subject to approval by the JPPC. i. Design specifications may be refined and adjusted to improve quality or control costs as mutual agreed by the parties until the Project’s design is completed. Such adjustments are subject to approval by the JPPC. b. Provisions for Future Expansion (beyond the current project scope) i. Space for future expansion will be identified and reserved within the existing site boundary, in accordance with the Design Specifications and Performance Requirements to be adopted. ii. Design for current Project will identify any features associated with future expansion that should be constructed now to minimize operational disruption during the future expansion, in accordance with the Design Specifications and Performance Report to be adopted.

3. Design Review and Approval.
a. The parties agree to follow the design review process for the expansion as is set forth in Section VII.C. of the JEPA, with potential modifications to accommodate the expansion project, to be detailed in the Supplemental MOU.9 Any dispute resolution processes regarding design specifications and review that may arise are to be more specifically addressed as part of the Supplemental MOU. b. Operation, maintenance, and engineering staff from both party agencies will be afforded the opportunity to provide input during development of the detailed design for the expansion, subject to review and approval under the guidelines set forth in the JEPA and Supplemental MOU. c. The JPPC will have final design approval authority over Projects within the property boundary of the water treatment plant, as depicted in Exhibit A.
d. Outside the property boundary of the water treatment plant, as depicted in Exhibit A, the City of Vacaville’s Utilities Department or designee thereof will have final design approval over the “Vacaville Transmission Main” component of the Project. e. Outside the property boundary of the water treatment plant, as depicted in Exhibit A, the City of Fairfield’s Municipal Utility or designee thereof will have final design approval over the “Fairfield Transmission Main” component of the Project.

III. Contract Negotiation and Construction Management.

1. Terms and Price Negotiation.
a. The JPPC has authority to negotiate and approve all terms of the contract, including price. 9 For example, the parties may decide to update the JEPA’s current $40,000 cap for reimbursement (and/or clarify its interpretation as applied to the Project) from the JPA Fund for each party’s independent design review (JEPA § VII.C) if such action would not require a JEPA amendment and/or refer to the Owners Rep contract independent design review. To clarify, the parties are applying the JEPA design review process designated for initial facility planning, design, and construction to the current project phase, i.e., expansion.

Item 9.f
NOTE: This document is in draft form; it does not constitute an offer, and is not binding on any party. 5 b. The JPPC will agree on a guaranteed maximum price and will recommend that value for approval by the respective City Councils or other appropriate bodies as needed. This is not intended to affect either party’s ability to secure debt financing based upon the approved guaranteed maximum price if needed, or to otherwise interfere with otherwise applicable approval processes under local policies or public contracting laws.
c. The Supplemental MOU will further detail the abilities of each party to independently seek financing in connection with the Project, identify how the parties anticipate obtaining such financing (e.g., bonds, other debt mechanisms), and clarify the allocation of any debt service associated with the Project.

2. Construction Management. The parties agree to follow the construction management process for the expansion as is set forth in Section VII.E. of the JEPA, subject to clarification of that process as it applies to the Project in the Supplemental MOU, so long as such clarification is consistent with the intent and plain language of the JEPA.10 Any dispute resolution processes regarding construction management that may arise are to be more specifically addressed as part of the Supplemental MOU.

3. Change Approval Authority.
a. Modifications to, or deviations from, the adopted Design Specifications and Performance Requirements will require approval by the JPPC, except that as set forth in II.3.e. hereof, the City of Vacaville’s Utilities Director or designee will review and approve any such modifications or deviations as they pertain to the Vacaville Transmission Main component of the Project that is outside of the property boundary of the water treatment plant, as depicted in Exhibit A.
b. All construction change orders are subject to final approval of the JPPC, and shall follow the Administering Party’s applicable local policies and procedures, and any applicable state or federal laws. c. The progressive design-build contract for the Project will include allowances, as mutually agreed upon by the parties and as may be authorized under state public contract law and the parties’ procurement policies, to appropriately allocate risk. The Project budget will include an ownercontrolled contingency to facilitate any unanticipated cost-effective opportunities to improve the Project as may arise during design and construction.

IV. Real Property and Facility Ownership

1. Joint property11 will continue to be governed by the JEPA. This means the parties will each own every item of joint property in proportion to the amount each party paid through the JPA Fund12 to acquire that item unless the parties agree otherwise in writing. 10 To clarify, the parties are applying the JEPA construction management process designated for initial facility planning, design, and construction to the current project phase, i.e., expansion.
11 Defined in the JEPA as any property acquired as a result of the parties jointly exercising their powers under the terms of the JEPA. 12 Defined in the JEPA as the fund created to cover the financial needs of the joint facilities (water pipelines, pumps, reservoirs, land associated with the Project, etc.) Item 9.f
NOTE: This document is in draft form; it does not constitute an offer, and is not binding on any party. 6 2. In accordance with the JEPA, should any additional land acquisition be required in connection with the Project (such as an expansion of the current Vacaville pipeline easement), each party will deposit its share of the JPPC’s estimated cost for that acquisition, including a 10% contingency.

V. Reflecting Current Operational and Administrative Practices in Supplemental MOU

1. Through the Supplemental MOU, the parties will memorialize their understanding that the existing JEPA allows Fairfield, in its capacity as the Administering Party of the JEPA, to contract on behalf of both agencies for purposes of delivering the Project and may otherwise act as a recipient for any grants or loans for the Project.

2. Through the Supplemental MOU, the parties will clearly document their understanding as to the expanded facility’s operational capabilities and each party’s share of the overall facility ownership to the extent it differs from what is documented in the JEPA.

3. Through the Supplemental MOU, the parties will determine whether the subject of emergency exceedances of their respective allocations may be negotiated and resolved in connection with the Supplemental MOU, or if an amendment to the JEPA is required.

4. The Supplemental MOU will identify a specific process for dispute resolution should the JPPC, as an entity made up of two persons holding equal voting power, reach a deadlock on any issue referred to it.

VI. General Terms of Supplemental MOU

1. Term and Termination. The Supplemental MOU will contain provisions regarding the anticipated term, how it may be terminated, what happens if a party seeks to withdraw from the Project, and the consequences of default or nonperformance.

2. Environmental Review. The Supplemental MOU will clarify each party’s responsibilities pertaining to any necessary environmental review associated with the Project.

3. Permitting and Regulatory Compliance. The Supplemental MOU will address anticipated permitting needs and how the parties will collaborate to obtain necessary permits and entitlements, how prevailing wage and labor compliance matters will be handled, and related topics.

4. Miscellaneous. The Supplemental MOU will address how the parties may amend the Supplemental MOU, notice provisions, venue for any legal purposes, and related administrative matters.

Item 9.f
NOTE: This document is in draft form; it does not constitute an offer, and is not binding on any party. 7 EXHIBIT A
Item 9.f

CITY OF VACAVILLE
City Council
Staff Report
Meeting Date: October 13, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Justen Cole, Utilities Department
(Timothy Hawkins, Utilities Assistant Director (707) 469-6412) Subject: Resolution of the City Council of the City of Vacaville to Amend the Fiscal Year 2026-27 Capital Improvement Program Budget in the amount of $1,559,613; Award the Well 15 and 21 Blending Facility Project to the Apparent Low Bidder, Conco West Inc, and Authorize the Director of Utilities to Execute Said Contract in the Amount of $1,299,677.00
Actions for Consideration:

Approve the budget amendment adding $1,559,613 to the fiscal year 2026-27 Capital Improvement Program Budget; award the Well 15 and 21 Blending Facility Project construction contract to the apparent low bidder Conco West Inc., of Manteca, California.

Recommendations:

By simple motion, adopt the subject resolution.

Background:

The California State Water Resources Control Board has established a new maximum contaminant level (MCL) for hexavalent chromium (Chromium-6) of 10 µg/L. The new MCL took effect October 1, 2024, with water system compliance required by October 2026.

To maintain high-quality water service and replace capacity lost due to the new Title 22 drinking water quality requirements, the City’s consultant, Luhdorff and Scalmanini Consulting Engineers (LSCE), determined that drilling, equipping, and blending water from a smaller companion well at the City’s Well 15 site is a viable and cost-effective approach to ensure Well 15 continues to meet all applicable Title 22 requirements. These improvements are structured as a two-phase project, with Phase 1 now complete.

On January 27, 2026, the City Council authorized a construction contract for the first phase of the project, which included drilling Well 21 at the existing Well 15 site. Well 21 was constructed in a different aquifer to prevent interference with Well 15 and produces water with hexavalent chromium concentrations below the new MCL. Water from both Well 15 and 21 will be blended Item 9.g
on site to maintain compliance with the MCL while increasing the City’s overall water supply capacity.

On April 21, 2026, the California State Water Resources Control Board Division of Drinking Water determined the City may blend water from Wells 15 and 21 up to the MCL for compliance purposes. The Division of Drinking Water expects the City’s operational targets, control measures, and response plans to consistently maintain compliance with the MCL.

The final phase of the Well 15 and 21 Blending Facility Project includes construction of wellhead facilities; installation of pipelines and mechanical equipment; site improvements; and all other work necessary to blend water from Wells 15 and 21 to meet regulatory requirements and operational needs. The project will provide the infrastructure necessary to control and monitor blending ratios to ensure the combined water supply meets applicable California State Water Resources Board Title 22 drinking water standards. All work will be completed in accordance with the approved construction documents and City standards.

On June 23, 2026, the City Council approved the fiscal year 2026-27 CIP budget in the amount of $39,055,810 and amended that budget on September 22, 2026 to reflect an adjusted amount of $48,632,610.

Due to regulatory timelines and the pace at which technical information is being refined, additional funding must now be added through a mid-year amendment.

Discussion:

The Project was advertised on August 11, 2026 and seven (7) bids were received by the submittal deadline of September 8, 2026 for the Well 15 and 21 Blending Facility Project. The apparent low bidder is Conco West Inc, of Manteca, California, with a total bid of $1,299,677.00, which is 38% below the Engineer’s Estimate of $2,106,700.

The bids received are summarized below:

ENGINEER’S ESTIMATE: $2,106,700.00
BID
NO.

CONTRACTOR TOTAL BID AMOUNT
1 Conco West Inc. $1,299,677.00
2 Corcus Construction Inc. $1,488,269.00
3 Mountain Cascade Inc. $1,582,995.00
4 GSE Construction Inc. $1,646,433.00
5 TSI Engineering Inc. $1,850,786.00
6 GSW Construction Co. $2,332,494.00
7 Anderson Pacific Engineering Construction
Inc.
$2,539,827.00
There are 150 working days allowed for this contract. Work should be completed by June 11, 2027.

Item 9.g
This overall Budget Amendment will increase the CIP Budget by $1,559,613.00 which reflects the apparent low bid amount of $1,299,677.00 plus a 20 percent contingency ($259,936.00). The contingency is included to address unforeseen conditions and other potential costs that may arise during construction and overall project implementation. This Council action will adjust the fiscal year 2026-27 CIP Budget to $50,192,223.

Environmental Impact:

The action is statutorily exempt from the California Environmental Quality Act (“CEQA”) under CEQA Guidelines section 15301(b) (Existing Facilities) as it consists of limited modification of existing utility infrastructure.

Fiscal Impact:

There is no fiscal impact on the General Fund from this proposed action.

The amount of $1,559,613 will adjust the overall fiscal year 2026-27 CIP Budget total from $48,632,610 to $50,192,223. The budget for this project is included in the Capital Improvement Project budget #860141. There is no fiscal impact on the General Fund from this proposed action.

Amount Requested: $1,559,613
Funding Source: This project is funded by Water Capacity Charges (5110) Budget Distribution: If approved by Council, the CIP budget will be amended by $1,559,613.00 and the budget for Project # 860141- Well 15 & 21 Improvements will be increased. The costs of staff time associated with this item are covered within the existing Utilities project budget.

Alternatives:

Council could take the following actions:
• Award the bid and amend the CIP budget; or,
• Reject all the bids received and rebid the project; or, • Reject all bids and CIP budget amendment and not build the project.

Rejecting all bids and rebidding the project would delay implementation and result in additional costs associated with readvertising and rebidding the project, with no assurance that future bids would be lower. Rejecting all bids and not proceeding with the project would forfeit the City's investment in the project to date. Neither alternative is recommended because it would delay implementation of the project, increase the risk of noncompliance with State drinking water regulations, and could reduce the City's ability to meet the compliance deadline established by the California State Water Resources Control Board.

Item 9.g
Strategic Plan Goal/Initiative:

Public Safety and Infrastructure
Levine Act:

No
Attachments:

Resolution – Action Item
Item 9.g

CITY OF VACAVILLE
RESOLUTION NO. 2026-
Resolution of the City Council of the City of Vacaville to Amend the Fiscal Year 2026-27 Capital Improvement Program Budget in the amount of $1,559,613; Award the Well 15 and 21 Blending Facility Project to the Apparent Low Bidder, Conco West Inc.; and Authorize the Director of Utilities to Execute Said Contract in the Amount of $1,299,677.00.

Whereas, the City of Vacaville must implement improvements to ensure compliance with new statewide hexavalent chromium drinking water standards and to restore groundwater production capacity at the existing Well 15 site; and
Whereas, on April 21, 2026 the California State Water Resources Control Board Division of Drinking Water determined the City would be permitted to blend water from Well 15 with Well 21 for compliance purposes; and
Whereas, the City has prepared plans, special provisions, and working details for the Well 15 and 21 Blending Facility Project, which includes construction and equipping of the new Well 21 wellhead and pump infrastructure, improvements to the existing Well 15 pump station, and associated site, utility, chemical feed, HVAC, electrical, instrumentation, and SCADA improvements, for the site located near Vaca Valley Parkway and Leisure Town Road, northwest of the I-80 Leisure Town Road overpass; and
Whereas, on August 11, 2026, Utilities staff advertised the Notice to Bidders and, on September 8, 2026, received a total of 7 bids for the Well 15 and 21 Blending Facility Project; and Whereas, Conco West Inc., of Manteca, California, submitted the apparent lowest responsible and responsive bid in the amount of $1,299,677.00, which is 38% below the Engineer’s Estimate of $2,106,700.00; and
Whereas, due to regulatory timelines and the pace at which technical information is being refined, additional funding must now be added through a mid-year amendment; and Whereas, the CIP budget will be amended by $1,559,613.00 and the budget for Project # 860141- Well 15 & 21 Improvements will be increased which will adjust the overall fiscal year 2026-27 CIP Budget total from $$48,632,610 to $50,192,223.

Now, therefore, be it resolved that the City Council hereby amends the CIP budget by $1,559,613.00, increasing the budget for Project # 860141- Well 15 & 21 Improvements and awards the construction contract for the Well 15 and 21 Blending Facility Project to Conco West Inc., the apparent low bidder, and authorizes the Director of Utilities to execute said contract in the amount of $1,299,677.00, together with any necessary change orders up to the limits established by City policy
Item 9.g
I hereby certify that the foregoing resolution was introduced and passed at the regular meeting of the City Council of the City of Vacaville held on the 13th day of October 2026 by the following vote:

Ayes:

Noes:

Absent:

Attest:
_____________________________
Michelle A. Thornbrugh, City Clerk
Item 9.g
Item 9.g

CITY OF VACAVILLE

CITY COUNCIL

STAFF REPORT
Meeting Date: October 13, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Justen Cole, Utilities Department
(Timothy Hawkins, Assistant Director of Utilities (707) 469-6412) Subject: Resolution of the City Council of the City of Vacaville to Award the Easterly Wastewater Treatment Plant 1W Well 3 Equipping Project to the Apparent Low Bidder, Conco-West, Inc., and Authorize the Director of Utilities to Execute the Contract in the Amount of $547,000.

Actions for Consideration:

Award the Easterly Wastewater Treatment Plant 1W Well 3 Equipping Project construction contract to the apparent low bidder, Conco-West, Inc., of Manteca, California; and authorize the Director of Utilities to execute the contract in the amount of $547,000.

Recommendations:

By simple motion, adopt the subject resolution.

Background:

The Easterly Wastewater Treatment Plant (Easterly) currently has two (2) wells on site, Well 1 and Well 2. Well 1 was constructed in 1989 and due to it reaching the end of its useful life, it is only being used in very limited circumstances. Well 2 was constructed in 2004 and is currently being utilized to supply the Easterly Public Water System via one (1) 240,000-gallon capacity reservoir. The capacity from Well 2 is used to supply the potable and non-potable water systems for various functions throughout the treatment plant. Well 3, which was constructed in January 2024, is being incorporated into the system to provide reliability and redundancy to Easterly’s water system.

Project improvements include furnishing and installing a new submersible well pump, new well pedestal, above-grade mechanical components necessary to connect Well 3 to the existing well piping within the Well 1 building, and associated electrical, instrumentation, and control improvements. The project also includes site improvements to the Well 1 building’s drainage, sealing of the Well 1 pedestal, earthen ditch improvements, and other necessary site restoration.

Together, these improvements will provide redundancy and reliability for Easterly’s water system and allow greater operational flexibility to manage storage and water quality.

Item 9.h
Discussion:

The Project was advertised on July 28, 2026, and six (6) bids were received by the submittal deadline of September 1, 2026, for the Easterly Wastewater Treatment Plant 1W Well 3 Equipping Project. The apparent low bidder is Conco-West, Inc., of Manteca, California, with a total bid of $547,000, which is 36% below the Engineer’s Estimate of $858,000.

Staff has reviewed the bid submitted by Conco-West, Inc., and determined it to be responsive, and Conco-West, Inc., to be a responsible bidder. Staff recommends award of the construction contract to Conco-West, Inc., as the apparent low, responsive, and responsible bidder, in the amount of $547,000.

The bids received are summarized below:

ENGINEER’S ESTIMATE: $858,000
BID
NO.

CONTRACTOR TOTAL BID AMOUNT
1 GSW Construction, Inc. $795,050.00
2 Conco-West, Inc. $547,000.00
3 Corcus Construction, Inc. $570,483.48
4 Pacific River Construction, Inc. $699,000.00
5 Swierstok Enterprise, Inc. dba Pro Builders $968,000.00 6 Mountain Cascade, Inc. $799,092.00
There are 210 working days allowed for this contract. Work is expected to be completed by September 2027.

Environmental Impact:

This action is exempt from the California Environmental Quality Act ("CEQA") under CEQA Guidelines Section 15303(d) (New Construction or Conversion of Small Structures), as it consists of installation of small new equipment and facilities in an existing small structure.

Fiscal Impact:

There is no fiscal impact on the General Fund from this proposed action.

Amount Requested: There are no funds requested for this item.

Funding Source: This project is funded by Sewer – Facilities Rehab (5002).

Budget Distribution: The budget for this project is included in the FY2026-27 Capital Improvement Project budget for Project #850130-EWWTP Well 3 Equipping Construction.

Alternatives:

Council could take the following actions:

Item 9.h
• Reject all bids received and direct staff to re-solicit proposals for the Project. Readvertising and rebidding would delay project implementation and result in additional costs, with no assurance that future bids would be lower than the bid already received.

Staff does not recommend this alternative.; or
• Reject all bids and do not proceed with the Project. This alternative would forfeit the City's investment in the project to date and would forgo the added redundancy needed to maintain water system reliability at the Easterly Wastewater Treatment Plant. Staff does not recommend this alternative.

Strategic Plan Goal:

Public Safety and Infrastructure
Subject to Levine Act:

No
Attachments:

Resolution – Action Item
Item 9.h

CITY OF VACAVILLE
RESOLUTION NO. 2026-
Resolution of the City Council of the City of Vacaville to Award the Easterly Wastewater Treatment Plant 1W Well 3 Equipping Project to the Apparent Low Bidder, Conco-West, Inc., and Authorize the Director of Utilities to Execute the Contract in the Amount of $547,000.00.

Whereas, the Easterly Wastewater Treatment Plant site includes two potable water wells that currently serve the Easterly Public Water System; and Whereas, Well 3 drilling was completed in January of 2024 because the existing Well 1, constructed in 1989, is beginning to reach the end of its useful life; and Whereas, the equipping and completing wellhead development of Well 3 is necessary to maintain water system reliability, and provide operational flexibility; and Whereas, the Easterly Wastewater Treatment Plant 1W Well 3 Equipping Project includes furnishing and installing a new submersible well pump, new well pedestal, above-grade mechanical components to connect to the existing well piping, and miscellaneous site improvements; and
Whereas, on July 28, 2026, Utilities staff advertised an opportunity to bid on this project, and on September 1, 2026, received six (6) bids for the Easterly Wastewater Treatment Plant 1W Well 3 Equipping Project; and
Whereas, Conco-West, Inc., of Manteca, California, submitted the apparent lowest responsible and responsive bid in the amount of $547,000.00, which is 36 percent below the Engineer’s Estimate of $858,000; and
Whereas, sufficient funds are budgeted and available to fund this contract award in Capital Improvement Project No. 850130, funded by Sewer – Facilities Rehab (5002); and Now, therefore, be it resolved that the City Council hereby awards the construction contract for the Easterly Wastewater Treatment Plant 1W Well 3 Equipping Project to ConcoWest, Inc., the apparent low bidder, and authorizes the Director of Utilities to execute said contract in the amount of $547,000.00, together with any necessary change orders up to the limits established by City policy.

I hereby certify that the foregoing resolution was introduced and passed at the regular meeting of the City Council of the City of Vacaville held on the 13th day of October 2026 by the following vote:

Item 9.h
Ayes:

Noes:

Absent:

Attest:
_____________________________
Michelle A. Thornbrugh, City Clerk
Item 9.h

MINUTES OF THE JOINT REGULAR MEETING OF THE CITY COUNCIL,

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,

GROUNDWATER SUSTAINABILITY AUTHORITY

AND PUBLIC FINANCING AUTHORITY

OF THE CITY OF VACAVILLE
Tuesday, September 22, 2026

1. Closed Session - None

2. Roll Call for the Regular Meeting - 6:00 pm
The Mayor called the Regular Meeting of the City Council to order at 6:00 pm in the Vacaville Council Chamber located at 650 Merchant St.

Present:

John Carli, Mayor
Michael Silva, Vice Mayor, District 3
Roy Stockton, District 1
Greg Ritchie, District 2
Sarah Chapman, District 4
Ted Fremouw, District 5
Jeanette Wylie, District 6

Absent: None

3. Moment of Silence followed by the Pledge of Allegiance A moment of silence was observed, and Councilmember Stockton led the Pledge of Allegiance.

4. Report out of Closed Session - None

5. Approval of Agenda
On a motion by Vice Mayor Silva, seconded by Councilmember Ritchie, the Council unanimously approved the agenda of the regular meeting as written.

6. Reports of the City Council

6.a Update on Recent Attended Boards, Commissions, and Committee Meetings Mayor Carli noted that partnerships have resulted in great events such as the Downtown Shakedown Car Show. He also reported that at a recent Solano County Water Agency (SCWA) Board meeting there was a discussion on when cities will be able to weigh in on recent water decisions by the state. He also noted that they will come to Vacaville at an upcoming Council meeting to give an informational presentation. The Mayor attended a ceremony for Travis Credit Union which celebrated its 75th anniversary. Lastly, he noted that he and a few other Item 9.i
Councilmembers will be traveling this week to the League of California Cities Annual Conference.

Councilmember Wylie shared that she and several other Councilmembers attended the POW/MIA Recognition and Remembrance last week. She also shouted out the Bulldog band for their respectful manners and music provided during the ceremony. The recent Travis Regional Armed Forces Committee (TRAFC) focused on ways to address veteran suicide. Lastly, she noted that the Yolo Solano Air Quality Management District (YSAQMD) Board met recently and the budget is in good shape and they have no vacancies.

Motion: Councilmember Chapman
Second: Councilmember Stockton
Action: Bring back to a future Council meeting a presentation on the City's use of Flock cameras
Ayes (6): Councilmember Stockton, Councilmember Ritchie, Vice Mayor Silva, Councilmember Chapman, Councilmember Fremouw, and Councilmember Wylie Noes (1): Mayor Carli
Vote Approved (6 to 1)

7. Reports of City Manager
City Manager Chaudhary reported that there was an issue with the electrical panel at the Three Oaks Community Center yesterday. This issue has resolved but pool will be closed for next few days while City staff confirms safety for patrons. The City will send out notification when it is operational again.

8. Presentations

8.a Proclamation for Public Works Director Brian Oxley in Honor of His Retirement Proclamation presented to Public Works Director Brian Oxley in honor of his upcoming retirement.

9. Consent Calendar
Motion: Councilmember Ritchie
Second: Councilmember Chapman
Action: Approve all items on the consent calendar
Vote Unanimously Approved

9.a Resolution to Accept Public Improvements for the Villages at Vanden Meadows Unit 1B Subdivision
Approved Resolution No. 2026-136; Resolution to Accept Public Improvements for the Villages at Vanden Meadows Unit 1B Subdivision
Item 9.i

9.b Resolution to Authorize the City Manager or Designee to File an Application with the Metropolitan Transportation Commission for the Allocation of Transportation Development Act Funds for Fiscal Year 2026-2027 in the Amount of $7,968,826 for Vacaville City Coach Transit Operations and Capital Projects Approved Resolution No. 2026-137; Resolution to Authorize the City Manager or Designee to File an Application with the Metropolitan Transportation Commission for the Allocation of Transportation Development Act Funds for Fiscal Year 2026-2027 in the Amount of $7,968,826 for Vacaville City Coach Transit Operations and Capital Projects

9.c Resolution to Amend the Fiscal Year 2026-27 Capital Improvement Program Budget in the amount of $5,817,320; Award the Butcher Road Reservoirs #1 and #2 Rehabilitation Project to the Lowest Responsive Bidder, Koch & Koch, Inc, and Authorize the Director of Utilities to Execute the Contract in the Amount of $4,561,200
Approved Resolution No. 2026-138; Resolution to Amend the Fiscal Year 2026-27 Capital Improvement Program Budget in the amount of $5,817,320; Award the Butcher Road Reservoirs #1 and #2 Rehabilitation Project to the Lowest Responsive Bidder, Koch & Koch, Inc, and Authorize the Director of Utilities to Execute the Contract in the Amount of $4,561,200

9.d Resolution Supporting the Association of California Water Agencies’ (ACWA) Vision for Our Water Future Initiative and Authorize City Staff to Communicate the City’s Support for the Initiative
Approved Resolution No. 2026-139; Resolution Supporting the Association of California Water Agencies’ (ACWA) Vision for Our Water Future Initiative and Authorize City Staff to Communicate the City’s Support for the Initiative

9.e Resolution to Initiate Proceedings, Providing Intention to Levy Assessments, Preliminarily Approving Engineer's Report, and Providing Notice of Hearing for the Annexation of the Harmony Village Property into the Trower Neighborhood Park Assessment District No. 10, Villages on Vine Street Setback Landscaping Assessment District No. 107, And Villages on Vine Street Lighting Assessment District No. 108
Approved Resolution No. 2026-140; Resolution to Initiate Proceedings, Providing Intention to Levy Assessments, Preliminarily Approving Engineer's Report, and Providing Notice of Hearing for the Annexation of the Harmony Village Property into the Trower Neighborhood Park Assessment District No. 10, Villages on Vine Street Setback Landscaping Assessment District No. 107, And Villages on Vine Street Lighting Assessment District No. 108

9.f Resolution Accepting the Grant and Appropriating Funds Related to the State of California Office of Traffic Safety Through the National Highway Traffic Safety Administration Regional Crash Response and Extrication improvement Program and Authorizing the Implementation of the Grant Objectives; and Approval of a Budget Adjustment to the 2026-27 Fiscal Year Operating Budget in the Amount of $60,000 Item 9.i
Approved Resolution No. 2026-141; Resolution Accepting the Grant and Appropriating Funds Related to the State of California Office of Traffic Safety Through the National Highway Traffic Safety Administration Regional Crash Response and Extrication improvement Program and Authorizing the Implementation of the Grant Objectives; and Approval of a Budget Adjustment to the 2026-27 Fiscal Year Operating Budget in the Amount of $60,000

9.g

9.h

9.i

9.j
Resolution Approving the acceptance and Appropriation of State of California Office of Traffic Safety Selective Traffic Enforcement Program Fiscal Year 2026-27 Grant Funding for Traffic Safety Enforcement and Training; and approval of a budget adjustment to the 2026-27 fiscal year operating budget in the amount of $102,400 Approved Resolution No. 2026-142; Resolution Approving the acceptance and Appropriation of State of California Office of Traffic Safety Selective Traffic Enforcement Program Fiscal Year 2026-27 Grant Funding for Traffic Safety Enforcement and Training; and approval of a budget adjustment to the 2026-27 fiscal year operating budget in the amount of $102,400 Approval of Minutes – Approve the Minutes for the Meeting of September 8, 2026 Approved; Approval of Minutes – Approve the Minutes for the Meeting of September 8, 2026 Approval of Accounts Payable and Payroll Payment of Claims for the Weeks Ending September 4, 2026; and September 11, 2026
Approved; Approval of Accounts Payable and Payroll Payment of Claims for the Weeks Ending September 4, 2026; and September 11, 2026
Resolution Approving Five (5) Agreements and Contract Amendments Totaling $2,159,342 Supporting Essential City Operations, Capital Projects, Regulatory Compliance, and Organizational Services
Approved Resolution No. 2026-143; Resolution Approving Five (5) Agreements and Contract Amendments Totaling $3,212,253.08 Supporting Essential City Operations, Capital Projects, Regulatory Compliance, and Organizational Services

10. Business from the Floor
Click on the link to listen to public comment on items within the Council's jurisdiction but not listed on the agenda. Topics include: Vacaville Neighborhood Boys and Girls Club, recent posts by Councilmember Ritchie, tobacco retailers near schools, urban sprawl and open space protections, and comments to CEC regarding Corby Battery proposal.

Motion: Councilmember Ritchie moved to take a recess, it was seconded by Vice Mayor Silva but the Mayor announced that the Council would stand in recess for a personal break.

11. Public Hearings - None

12. Business

12.a Resolution Approving Negotiated Terms for a Fiber-Optic Network Between the City of Vacaville and Intrepid Fiber Networks and a Budget Augmentation in the Amount of $150,000 and Adding a Full-Time Traffic Signal Technician in Public Works Motion: Vice Mayor Silva
Second: Councilmember Wylie
Item 9.i
Action: Approve Resolution No. 2026-144 Approving Negotiated Terms for a Fiber-Optic Network Between the City of Vacaville and Intrepid Fiber Networks and a Budget Augmentation in the Amount of $150,000 and Adding a Full-Time Traffic Signal Technician in Public Works
Ayes (7): Mayor Carli, Councilmember Stockton, Councilmember Ritchie, Vice Mayor Silva, Councilmember Chapman, Councilmember Fremouw, and Councilmember Wylie Vote Approved (7 to 0)

12.b Resolution to Approve Community Development Block Grant Program Year 2025- 2026 Consolidated Annual Performance and Evaluation Report Motion: Vice Mayor Silva
Second: Councilmember Chapman
Action: Approved Resolution No. 2026-145 Approving Community Development Block Grant Program Year 2025-2026 Consolidated Annual Performance and Evaluation Report Ayes (5): Mayor Carli, Councilmember Ritchie, Vice Mayor Silva, Councilmember Chapman, and Councilmember Wylie
Noes (2): Councilmember Stockton, and Councilmember Fremouw Vote Approved (5 to 2)

13. Adjournment
There being no further business, the regular meeting was adjourned at 7:22 p.m.

Item 9.i

1. Roll Call
The Mayor called the Special Meeting of the City Council to order at 3:00 pm in the Vacaville Council Chamber located at 650 Merchant St.

Present:

John Carli, Mayor
Michael Silva, Vice Mayor, District 3
Roy Stockton, District 1
Greg Ritchie, District 2 - arrived at 3:13 pm
Sarah Chapman, District 4
Ted Fremouw, District 5
Jeanette Wylie, District 6

Absent: None

2. Public Comment
The meeting was briefly paused at 3:02 pm to clear the Chambers due to an in-person disruption. The meeting resumed at 3:07 pm.

3. Closed Session

3.a Conference with Legal Counsel - Existing Litigation

4. Report out of Closed Session
There were no actions to report.

Minutes of the Special Meeting
of the Vacaville City Council
Wednesday, October 07, 2026
03:00 PM
Item 9.i

5. Public Hearings

5.a Resolution of the City Council of the City of Vacaville reaffirming the Vanden Meadows Specific Plan and Development Project Final Environmental Impact Report (FEIR) for the second amendment to the Development Agreement for the Villages at Vanden Unit 5 Subdivision, located east of Vanden Road and west of Leisure Town Road on Assessor Parcel Numbers 0137-050-290 and 0137-050-300; and Ordinance of the City Council of the City of Vacaville adopting the second amendment to the development agreement by and between the City of Vacaville and Taylor Morrison to extend the term of the development agreement by three years from November 22, 2026 to November 22, 2029, for the development of real property common referred to as the Villages at Vanden Meadows Unit 5 Subdivision located east of Vanden Road and west of Leisure Town Road on Assessor Parcel Numbers 0137-050-290 and 0137-050-300.

Motion: Councilmember Stockton
Second: Councilmember Ritchie
Action: Approve Resolution No. 2026-146 reaffirming the Vanden Meadows Specific Plan and Development Project Final Environmental Impact Report (FEIR) for the second amendment to the Development Agreement for the Villages at Vanden Unit 5 Subdivision, located east of Vanden Road and west of Leisure Town Road on Assessor Parcel Numbers 0137-050-290 and 0137-050-300;
and Approve Ordinance 2026 adopting the second amendment to the development agreement by and between the City of Vacaville and Taylor Morrison to extend the term of the development agreement by three years from November 22, 2026 to November 22, 2029, for the development of real property common referred to as the Villages at Vanden Meadows Unit 5 Subdivision located east of Vanden Road and west of Leisure Town Road on Assessor Parcel Numbers 0137-050-290 and 0137-050- 300.

Ayes (7): Mayor Carli, Councilmember Stockton, Councilmember Ritchie, Vice Mayor Silva, Councilmember Chapman, Councilmember Fremouw, and Councilmember Wylie Vote Unanimously Approved

6. Adjournment
There being no further business, the regular meeting was adjourned at 3:38 p.m.

Item 9.i

CITY OF VACAVILLE

CITY COUNCIL

STAFF REPORT
Meeting Date: October 13, 2026
To: Honorable Mayor and City Council Members
Attention: Savita Chaudhary, City Manager
From: Ken Matsumiya, Director of Finance
(Crystal Fair Welty, Management Analyst II (707) 449-5121) Subject: Approval of Accounts Payable and Payroll Payment of Claims for the Weeks Ending September 18, 2026; September 25,
2026; and October 2, 2026; and Wire and ACH Disbursements for the Month of September 2026
Actions for Consideration:

Approval of payments drawn in accordance with the City’s approved budget.

Recommendations:

By simple motion, adopt the subject resolution.

Background:

The City’s Finance Department is responsible for ensuring the financial obligations of the City are met in a timely and efficient manner. Accounts Payable processes payments to external vendors on a weekly basis and employee payroll is processed biweekly while any payments requiring remittance by wire transfer are paid on an as-needed basis throughout the month.

Pursuant to California Government Code Section 37208, payments drawn in accordance with the City’s approved budget need not be ratified by the legislative body prior to payment. The payment of claims registers shall be presented to the legislative body for ratification and approval at the first meeting after delivery of the checks. The Finance Director has submitted the register(s) showing the payment of claims for the timeframe above for approval by the City Council.

Environmental Impact:

This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project that has the potential to result in either a physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to California Code of Regulations Title 14 Section 15378(b)(5).

Item 9.j
Fiscal Impact:

The claims paid for the period total $19,759,276.68
Amount Requested: There are no funds requested for this item.

Funding Source: Various
Budget Distribution: The costs of staff time associated with this item are covered within the existing Finance Department operating budget.

Alternatives:

No alternative recommendation.

Strategic Plan Goal:

Fiscal Health
Subject to Levine Act:

No
Attachments:

Attachment 1: Affidavit of Finance Director
Item 9.j
Affidavit of Finance Director Attachment 1
Accounts Payable Check Register(s) for Week Ending: Register Total(s) September 18, 2026 $ 4,684,645.26
September 25, 2026 $ 1,768,007.35
October 2, 2026 $ 4,679,254.17
Payroll Check Register(s) for Week Ending: Register Total(s) September 18, 2026 $ -
September 25, 2026 $ 2,376,254.87
October 2, 2026 $ -
Wire and ACH Transfers Monthly Total
Month of September 2026 $ 6,251,115.03
Grand Total $ 19,759,276.68
_______________________________________________________________________________ Ken Matsumiya, Finance Director
Item 9.j
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Item 9.j
City of Vacaville, CA
- Live
(U 1*11
AP CHECK RECONCILIATION REGISTER Cov tf'\
FOR CASH ACCOUNT: 9999.00.0000.1011
-uncleared CLEARED.; BATCH ''- ceEAR'. DATE ICHECK fiGHECKfJ|DATE"TYPE n•J/ENDOR' NAME' 2,226.70
617.49
180.60
3,000.00
125.00
18,202.12
313,487.81
214.67
4,415.83
3,723.00
2,200.00
5,500.00
172.89
977.45
2,480.61
708.70
111,005.64
2,668.95
1,573.22
1,620.73
6,433.22
850.22
1,658.49
436.91
8,800.00
1,107.31
3,024.96
2,642.03
2,300.00
265,761.36
7,633.00
26,956.96
24,032.33
2,980.00
2,955;6o
3,801.00
459.89
41,133.99
26,483.91
11,729.92
3,333.20
5,100.00

39.50 1,738.11
97,384.67
2,619.90
4,043.74
96,775.35
33,192.63
1,160,512.08
039633 707 DIVING
000216 AIRGAS USA, LLC
043678 ALERIS DUNN
011817 AXON ENTERPRISE, INC.
027713BZ SERVICE STATION
024574 BOUND TREE MEDICAL, LLC
044038 CALIFORNIA DEPARTMENT OF
001912 CALTIP
002338 CHANCELLOR PRINTING
002509 CLARK PEST CONTROL
038650 COMMERCIAL PUMP& MECHANI
043792 GREGORY TAWNEY
003123 DAILY REPUBLIC INC
035879 ENVIRONMENTAL AQUA, INC
005144 HACH COMPANY
005692 HORIZON
044369 HUNT& SONS LLC
005804 HUNT OIL OF CALIFORNIA
003072 L.N. CURTIS& SONS
037964 LEXISNEXIS RISK SOLUTIONS
039324 LINCOLN AQUATICS
007080 LOOMIS ARMORED CAR SERVIC
040790 MAZZEI CHEVROLET INC
007726 MCMASTER-CARR SUPPLY
008384 NAPA SOLANO SANE/SART
038250 NFI.PARTS
000257 OMEGA INDUSTRIAL SUPPLYI
040683P&A ADMINISTRATIVE SERV
043053 PARODI INVESTIGATIVE SOLU
009317 PG&E
027385 PRIME TIME LIVING MAGAZIN
010085 RIVERVIEW INTERNATIONALT
023481 RON DU PRATT FORD
027101 SOUSA LAND SURVEYS, INC
036951 SPEAKWRITE LLC
039759 SUPERIOR BUILDING SERVICE
043113 TRIUMPH PROTECTION GROUP,
012221 TURBO DATA SYSTEMS INC.
045008 UNDERGROUND REPUBLIC WATE
033191 UNIVAR SOLUTIONS USA, INC
012480 VACAVILLE SKATING RINK LL
034487 VACAVILLE SOLANO SERVICES
041474 VALLEY FALLS TREE CARE CO
045349 VERIFIED FIRST LLC
042488 VESTIS SERVICES, LLC
012481 VISIT VACAVILLE
042129 VITAL RECORDS HOLDING, LL
037030 CALMAT CO.
013074 WEST YOST& ASSOCIATES
013338 WITTMAN ENTERPRISES, LLC
582775 09/24/2026
582776 09/24/2026
582777 09/24/2026
582778 09/24/2026
582779 09/24/2026
582780 09/24/2026
582781 09/24/2026
582782 09/24/2026
582783 09/24/2026
582784 09/24/2026
582785 09/24/2026
582786 09/24/2026
582787 09/24/2026
582788 09/24/2026
582789 09/24/2026
582790 09/24/2026
582791 09/24/2026
582792 09/24/2026
582793 09/24/2026
582794 09/24/2026
582795 09/24/2026
582796 09/24/2026
582797 09/24/2026
582798 09/24/2026
582799 09/24/2026
582800 09/24/2026
582801 09/24/2026
582802 09/24/2026
582803 09/24/2026
582804 09/24/2026
582805 09/24/2026
582806 09/24/2026
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582809 09/24/2026
582810 09/24/2026
582811 09/24/2026
582812 09/24/2026
582813 09/24/2026
582814 09/24/2026
582815 09/24/2026
582816 09/24/2026
582817 09/24/2026
582818 09/24/2026
582819 09/24/2026
582820 09/24/2026
582821 09/24/2026
582822 09/24/2026
582823 09/24/2026
582824 09/24/2026
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
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EFT
EFT
EFT
EFT
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EFT
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EFT 3.07
EFT
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EFT
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50 CHECKS CASH ACCOUNT TOTAL .00
Page
1 Report generated: 09/22/2026 16:07 6582;jmallory apchk user:

Program ID: rcn
Item 9.j
City of Vacaville, CA - Live m

AP CHECK RECONCILIATION REGISTER

UNCLEARED CLEARED'
50 CHECKS FINAL TOTAL 1,160,512.08 .00
END OF REPORT - Generated by Jennifer Mallory * *