Agenda packet — Vallejo City Council, May 28, 2024 (part 3 of 10)

GENERAL PROVISIONS
This Agreement is made and entered into, by and between the Houston-Galveston Area Council hereinafter referred to as H-GAC having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027 and EmbankScape Equipment LLC, hereinafter referred to as the Contractor, having its principal place of business at 2146 Deerfield Avenue E, Suamico, WI 54173.

WITNESSETH:

WHEREAS, H-GAC hereby engages the Contractor to perform certain services in accordance with the specifications of the Agreement; and
WHEREAS, the Contractor has agreed to perform such services in accordance with the specifications of the Agreement;
NOW, THEREFORE, H-GAC and the Contractor do hereby agree as follows:

ARTICLE 1: LEGAL AUTHORITY
The Contractor warrants and assures H-GAC that it possesses adequate legal authority to enter into this Agreement. The Contractor's governing body, where applicable, has authorized the signatory official(s) to enter into this Agreement and bind the Contractor to the terms of this Agreement and any subsequent amendments hereto.

ARTICLE 2: APPLICABLE LAWS
The Contractor agrees to conduct all activities under this Agreement in accordance with all applicable rules, regulations, directives, standards, ordinances, and laws, in effect or promulgated during the term of this Agreement, including without limitation, workers’ compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish H-GAC with satisfactory proof of its compliance therewith.

ARTICLE 3: INDEPENDENT CONTRACTOR
The execution of this Agreement and the rendering of services prescribed by this Agreement do not change the independent status of H-GAC or the Contractor. No provision of this Agreement or act of HGAC in performance of the Agreement shall be construed as making the Contractor the agent, servant or employee of H-GAC, the State of Texas or the United States Government. Employees of the Contractor are subject to the exclusive control and supervision of the Contractor. The Contractor is solely responsible for employee related disputes and discrepancies, including employee payrolls and any claims arising therefrom.

ARTICLE 4: WHOLE AGREEMENT
The General Provisions, Special Provisions, and Attachments, as provided herein, constitute the complete Agreement (“Agreement”) between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein. Except as otherwise provided herein, this Agreement cannot be modified without written consent of the parties.

ARTICLE 5: SCOPE OF SERVICES
DocuSign Envelope ID: C9156686-4AEF-4A3F-A9A8-B6FF61E39DF1

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The services to be performed by the Contractor are outlined in an Attachment to this Agreement.

ARTICLE 6: PERFORMANCE PERIOD
This Agreement shall be performed during the period which begins Jan 01 2020 and ends Dec 31 2021.

All services under this Agreement must be rendered within this performance period, unless directly specified under a written change or extension provisioned under Article 14, which shall be fully executed by both parties to this Agreement.

ARTICLE 7: PAYMENT OR FUNDING
Payment provisions under this Agreement are outlined in the Special Provisions.

ARTICLE 8: REPORTING REQUIREMENTS
If the Contractor fails to submit to H-GAC in a timely and satisfactory manner any report required by this Agreement, or otherwise fails to satisfactorily render performances hereunder, H-GAC may terminate this agreement with notice as identified in Article 15 of these General Provisions. H-GAC has final determination of the adequacy of performance and reporting by Contractor. Termination of this agreement for failure to perform may affect Contractor’s ability to participate in future opportunities with H-GAC. The Contractor's failure to timely submit any report may also be considered cause for termination of this Agreement.

Any additional reporting requirements shall be set forth in the Special Provisions of this Agreement.

ARTICLE 9: INSURANCE
Contractor shall maintain insurance coverage for work performed or services rendered under this Agreement as outlined and defined in the attached Special Provisions.

ARTICLE 10: SUBCONTRACTS and ASSIGNMENTS
Except as may be set forth in the Special Provisions, the Contractor agrees not to subcontract, assign, transfer, convey, sublet or otherwise dispose of this Agreement or any right, title, obligation or interest it may have therein to any third party without prior written approval of H-GAC. The Contractor acknowledges that H-GAC is not liable to any subcontractor or assignee of the Contractor. The Contractor shall ensure that the performance rendered under all subcontracts shall result in compliance with all the terms and provisions of this Agreement as if the performance rendered was rendered by the Contractor. Contractor shall give all required notices, and comply with all laws and regulations applicable to furnishing and performance of the work. Except where otherwise expressly required by applicable law or regulation, H-GAC shall not be responsible for monitoring Contractor's compliance, or that of Contractor’s subcontractors, with any laws or regulations.

ARTICLE 11: AUDIT
Notwithstanding any other audit requirement, H-GAC reserves the right to conduct or cause to be conducted an independent audit of any transaction under this Agreement, such audit may be performed by the H-GAC local government audit staff, a certified public accountant firm, or other auditors designated by H-GAC and will be conducted in accordance with applicable professional standards and practices. The Contractor understands and agrees that the Contractor shall be liable to the H-GAC for any findings that result in monetary obligations to H-GAC.

ARTICLE 12: EXAMINATION OF RECORDS
The Contractor shall maintain during the course of the work complete and accurate records of all of the Contractor's costs and documentation of items which are chargeable to H-GAC under this Agreement.

H-GAC, through its staff or designated public accounting firm, the State of Texas, and United States Government, shall have the right at any reasonable time to inspect, copy and audit those records on or DocuSign Envelope ID: C9156686-4AEF-4A3F-A9A8-B6FF61E39DF1

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off the premises by authorized representatives of its own or any public accounting firm selected by HGAC. The right of access to records is not limited to the required retention period, but shall last as long as the records are retained. Failure to provide access to records may be cause for termination of the Agreement. The records to be thus maintained and retained by the Contractor shall include (without limitation): (1) personnel and payroll records, including social security numbers and labor classifications, accounting for total time distribution of the Contractor's employees working full or part time on the work, as well as cancelled payroll checks, signed receipts for payroll payments in cash, or other evidence of disbursement of payroll payments; (2) invoices for purchases, receiving and issuing documents, and all other unit inventory records for the Contractor's stocks or capital items; and (3) paid invoices and cancelled checks for materials purchased and for subcontractors' and any other third parties' charges.

The Contractor further agrees that the examination of records outlined in this article shall be included in all subcontractor or third-party agreements.

ARTICLE 13: RETENTION OF RECORDS
The Contractor and its subcontractors shall maintain all records pertinent to this Agreement, and all other financial, statistical, property, participant records, and supporting documentation for a period of no less than seven (7) years from the later of the date of acceptance of the final payment or until all audit findings have been resolved. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the retention period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the seven (7) years, whichever is later, and until any outstanding litigation, audit, or claim has been fully resolved.

ARTICLE 14: CHANGES AND AMENDMENTS
A. Any alterations, additions, or deletions to the terms of this Agreement, which are required by changes in federal or state law or by regulations, are automatically incorporated without written amendment hereto, and shall become effective on the date designated by such law or by regulation.

B. To ensure the legal and effective performance of this Agreement, both parties agree that any amendment that affects the performance under this Agreement must be mutually agreed upon and that all such amendments must be in writing. After a period of no less than 30 days subsequent to written notice, unless sooner implementation is required by law, such amendments shall have the effect of qualifying the terms of this Agreement and shall be binding upon the parties as if written herein.

ARTICLE 15: TERMINATION PROCEDURES
The Contractor acknowledges that this Agreement may be terminated for Convenience or Default.

A. Convenience
H-GAC may terminate this Agreement at any time, in whole or in part, with or without cause, whenever H-GAC determines that for any reason such termination is in the best interest of HGAC, by providing written notice by certified mail to the Contractor. Upon receipt of notice of termination, all services hereunder of the Contractor and its employees and subcontractors shall cease to the extent specified in the notice of termination.

The Contractor may cancel or terminate this Agreement upon submission of thirty (30) days written notice, presented to H-GAC via certified mail. The Contractor may not give notice of cancellation after it has received notice of default from H-GAC.

B. Default
DocuSign Envelope ID: C9156686-4AEF-4A3F-A9A8-B6FF61E39DF1

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H-GAC may, by written notice of default to the Contractor, terminate the whole or any part of the Agreement, in any one of the following circumstances:
(1) lf the Contractor fails to perform the services herein specified within the time specified herein or any extension thereof; or
(2) If the Contractor fails to perform any of the other provisions of this Agreement for any reason whatsoever, or so fails to make progress or otherwise violates the Agreements that completion of services herein specified within the Agreement term is significantly endangered, and in either of these two instances does not cure such failure within a period often (10) days (or such longer period of time as may be authorized by H-GAC in writing) after receiving written notice by certified mail of default from H-GAC.

ARTICLE 16: SEVERABILITY
H-GAC and Contractor agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in full force and effect.

ARTICLE 17: FORCE MAJEURE
To the extent that either party to this Agreement shall be wholly or partially prevented from the performance of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed. Determination of force majeure shall rest solely with H-GAC.

ARTICLE 18: CONFLICT OF INTEREST
No officer, member or employee of the Contractor or subcontractor, no member of the governing body of the Contractor, and no other public officials of the Contractor who exercise any functions or responsibilities in the review or Contractor approval of this Agreement, shall participate in any decision relating to this Agreement which affects his or her personal interest, or shall have any personal or pecuniary interest, direct or indirect, in this Agreement.

ARTICLE 19: FEDERAL COMPLIANCE
Contractor agrees to comply with all federal statutes relating to nondiscrimination, labor standards, and environmental compliance. Additionally, for work to be performed under the Agreement or subcontract thereof, including procurement of materials or leases of equipment, Contractor shall notify each potential subcontractor or supplier of the Contractor's federal compliance obligations. These may include, but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) the Fair Labor Standards Act of 1938 (29 USC 676 et. seq.), (d) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Act of 1990; (e) the Age Discrimination in Employment Act of 1967 (29 USC 621 et. seq.) and the Age Discrimination Act of 1974, as amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (f) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (h) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (j) any other nondiscrimination provisions in any specific statute(s) DocuSign Envelope ID: C9156686-4AEF-4A3F-A9A8-B6FF61E39DF1

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applicable to any Federal funding for this Agreement; (k) the requirements of any other nondiscrimination statute(s) which may apply to this Agreement; (l) applicable provisions of the Clean Air Act (42 U.S.C. §7401 et seq.), the Federal Water Pollution Control Act, as amended (33 U.S.C. §1251 et seq.), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and the Environmental Protection Agency regulations at 40 CPR Part 15; (m) applicable provisions of the Davis- Bacon Act (40 U.S.C. 276a - 276a-7), the Copeland Act (40 U.S.C. 276c), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-332), as set forth in Department of Labor Regulations at 20 CPR 5.5a; (n) the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).

ARTICLE 20: CRIMINAL PROVISIONS AND SANCTIONS
The Contractor agrees to perform the Agreement in conformance with safeguards against fraud and abuse as set forth by the H-GAC, the State of Texas, and the acts and regulations of any related state or federal agency. The Contractor agrees to promptly notify H-GAC of any actual or suspected fraud, abuse, or other criminal activity through the filing of a written report within twenty-four (24) hours of knowledge thereof. Contractor shall notify H-GAC of any accident or incident requiring medical attention arising from its activities under this Agreement within twenty-four (24) hours of such occurrence. Theft or willful damage to property on loan to the Contractor from H-GAC, if any, shall be reported to local law enforcement agencies and H-GAC within two (2) hours of discovery of any such act.

The Contractor further agrees to cooperate fully with H-GAC, local law enforcement agencies, the State of Texas, the Federal Bureau of Investigation and any other duly authorized investigative unit, in carrying out a full investigation of all such incidents.

The Contractor shall notify H-GAC of the threat of lawsuit or of any actual suit filed against the Contractor pertaining to this Agreement or which would adversely affect the Contractor’s ability to perform services under this Agreement.

ARTICLE 21: INDEMNIFICATION AND RECOVERY
H-GAC’s liability under this Agreement, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, is limited to its order processing charge. In no event will H-GAC be liable for any loss of use, loss of time, inconvenience, commercial loss, lost profits or savings or other incidental, special or consequential damages to the full extent such use may be disclaimed by law.

Contractor agrees, to the extent permitted by law, to defend and hold harmless H-GAC, its board members, officers, agents, officials, employees and indemnities from any and all claims, costs, expenses (including reasonable attorney fees), actions, causes of action, judgements, and liens arising as a result of Contractor’s negligent act or omission under this Agreement. Contractor shall notifiy H-GAC of the threat of lawsuit or of any actual suit filed against Contractor relating to this Agreement.

ARTICLE 22: LIMITATION OF CONTRACTOR’S LIABILITY
Except as specified in any separate writing between the Contractor and an END USER, Contractor’s total liability under this Agreement, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, but excluding its obligation to indemnify H-GAC, is limited to the price of the particular products/services sold hereunder, and Contractor agrees either to refund the purchase price or to repair or replace product(s) that are not as warranted. In no event will Contractor be liable for any loss of use, loss of time, inconvenience, commercial loss, loss of profits or savings or other incidental, special or consequential damages to the full extent such use may be disclaimed by law.

Contractor understands and agrees that it shall be liable to repay and shall repay upon demand to DocuSign Envelope ID: C9156686-4AEF-4A3F-A9A8-B6FF61E39DF1

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END USER any amounts determined by H-GAC, its independent auditors, or any agency of State or Federal government to have been paid in violation of the terms of this Agreement.

ARTICLE 23: TITLES NOT RESTRICTIVE
The titles assigned to the various Articles of this Agreement are for convenience only. Titles shall not be considered restrictive of the subject matter of any Article, or part of this Agreement.

ARTICLE 24: JOINT WORK PRODUCT
This Agreement is the joint work product of H-GAC and the Contractor. This Agreement has been negotiated by H-GAC and the Contractor and their respective counsel and shall be fairly interpreted in accordance with its terms and, in the event of any ambiguities, no inferences shall be drawn against any party.

ARTICLE 25: DISPUTES
All disputes concerning questions of fact or of law arising under this Agreement, which are not addressed within the Whole Agreement as defined pursuant to Article 4 hereof, shall be decided by the Executive Director of H-GAC or his designee, who shall reduce his decision to writing and provide notice thereof to the Contractor. The decision of the Executive Director or his designee shall be final and conclusive unless, within thirty (30) days from the date of receipt of such notice, the Contractor requests a rehearing from the Executive Director of H-GAC. In connection with any rehearing under this Article, the Contractor shall be afforded an opportunity to be heard and offer evidence in support of its position. The decision of the Executive Director after any such rehearing shall be final and conclusive. The Contractor may, if it elects to do so, appeal the final and conclusive decision of the Executive Director to a court of competent jurisdiction. Pending final decision of a dispute hereunder, the Contractor shall proceed diligently with the performance of the Agreement and in accordance with H- GAC's final decision.

ARTICLE 26: CHOICE OF LAW: VENUE
This Agreement shall be governed by the laws of the State of Texas. Venue and jurisdiction of any suit or cause of action arising under or in connection with the Agreement shall lie exclusively in Harris County, Texas. Disputes between END USER and Contractor are to be resolved in accordance with the law and venue rules of the state of purchase. Contractor shall immediately notify H-GAC of such disputes.

ARTICLE 27: ORDER OF PRIORITY
In the case of any conflict between or within this Agreement, the following order of priority shall be utilized: 1) General Provisions, 2) Special Provisions, 3) Scope of Work, and, 4) Other Attachments.

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SIGNATURES:

H-GAC and the Contractor have read, agreed, and executed the whole Agreement as of the date first written above, as accepted by:

EmbankScape Equipment LLC

Signature $docusign:SignHere::Customer1
Name Jordan Perkins

Title Director of Business Development
Date $docusign:DateSigned::Customer1
H-GAC
Signature $docusign:SignHere::InternalSigner
Name Chuck Wemple
Title Executive Director
Date $docusign:DateSigned::InternalSigner
DocuSign Envelope ID: C9156686-4AEF-4A3F-A9A8-B6FF61E39DF1

H-GAC
Houston-Galveston Area Council
P.O. Box 22777 · 3555 Timmons · Houston, Texas 77227-2777 Cooperative Agreement - EmbankScape Equipment LLC - Public Services -

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SPECIAL PROVISIONS
Incorporated by attachment, as part of the whole agreement, H-GAC and the Contractor do, hereby agree to the Special Provisions as follows:

ARTICLE 1: BIDS/PROPOSALS INCORPORATED
In addition to the whole Agreement, the following documents listed in order of priority are incorporated into the Agreement by reference: Bid/Proposal Specifications and Contractor’s Response to the Bid/Proposal.

ARTICLE 2: END USER AGREEMENTS (“EUA”)
H-GAC acknowledges that the END USER may choose to enter into an End User Agreement (“EUA) with the Contractor through this Agreement, and that the term of the EUA may exceed the term of the current H-GAC Agreement. H-GAC’s acknowledgement is not an endorsement or approval of the End User Agreement’s terms and conditions. Contractor agrees not to offer, agree to or accept from the END USER, any terms or conditions that conflict with those in Contractor’s Agreement with H-GAC. Contractor affirms that termination of its Agreement with H-GAC for any reason shall not result in the termination of any underlying EUA, which shall in each instance, continue pursuant to the EUA’s stated terms and duration. Pursuant to the terms of this Agreement, termination of this Agreement will disallow the Contractor from entering into any new EUA with END USERS. Applicable H-GAC order processing charges will be due and payable to H-GAC on any EUAs, surviving termination of this Agreement between H-GAC and Contractor.

ARTICLE 3: MOST FAVORED CUSTOMER CLAUSE
Contractor shall provide its most favorable pricing and terms to H-GAC. If at any time during this Agreement, Contractor develops a regularly followed standard procedure of entering into agreements with other governmental customers within the State of Texas, and offers the same or substantially the same products/services offered to H-GAC on a basis that provides prices, warranties, benefits, and or terms more favorable than those provided to H-GAC, Contractor shall notify H-GAC within ten (10) business days thereafter, and this Agreement shall be deemed to be automatically retroactively amended, to the effective date of Contractor’s most favorable past agreement with another entity. Contractor shall provide the same prices, warranties, benefits, or terms to H-GAC and its END USER as provided in its most favorable past agreement.

H-GAC shall have the right and option at any time to decline to accept any such change, in which case the amendment shall be deemed null and void. If Contractor claims that a more favorable price, warranty, benefit, or term that was charged or offered to another entity during the term of this Agreement, does not constitute more favorable treatment, than Contractor shall, within ten (10) business days, notify H-GAC in writing, setting forth the detailed reasons Contractor believes the aforesaid offer is not in fact most favored treatment.

H-GAC, after due consideration of Contractor’s written explanation, may decline to accept such explanation and thereupon this Agreement between H-GAC and Contractor shall be automatically amended, effective retroactively, to the effective date of the most favored agreement, to provide the same prices, warranties, DocuSign Envelope ID: C9156686-4AEF-4A3F-A9A8-B6FF61E39DF1

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benefits, or terms to H-GAC and the END USER.

EXCEPTION: This clause shall not be applicable to prices and price adjustments offered by a bidder, Proposer or contractor, which are not within bidder's/proposer’s control [example; a manufacturer's bid concession], or to any prices offered to the Federal Government and its agencies.

ARTICLE 4: PARTY LIABILITY
Contractor’s total liability under this Agreement, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, is limited to the price of the particular products/services sold hereunder.

Contractor agrees either to refund the purchase price or to repair or replace product(s) that are not as warranted.

Contractor accepts liability to repay, and shall repay upon demand to END USER, any amounts determined by H-GAC, its independent auditors, or any state or federal agency, to have been paid in violation of the terms of this Agreement.

ARTICLE 5: GOVERNING LAW & VENUE
Contractor and H-GAC agree that Contractor will make every reasonable effort to resolve disputes with the END USER in accord with the law and venue rules of the state of purchase. Contractor shall immediately notify HGAC of such disputes.

ARTICLE 6: SALES AND ORDER PROCESSING CHARGE
Contractor shall sell its products to END USERS based on the pricing and terms of this Agreement. H-GAC will invoice Contractor for the applicable order processing charge when H-GAC receives notification of an END USER order. Contractor shall remit to H-GAC the full amount of the applicable order processing charge, after delivery of any product or service and subsequent END USER acceptance. Payment of the Order Processing Charge shall be remitted from Contractor to H-GAC, within thirty (30) calendar days or ten (10) business days after receipt of an END USER’s payment, whichever comes first, notwithstanding Contractor’s receipt of invoice. For sales made by Contractor based on this Agreement, including sales to entities without Interlocal Agreements, Contractor shall pay the applicable order processing charges to H-GAC. Further, Contractor agrees to encourage entities who are not members of H-GAC’s Cooperative Purchasing Program to execute an H-GAC Interlocal Agreement. H-GAC reserves the right to take appropriate actions including, but not limited to, Agreement termination if Contractor fails to promptly remit the appropriate order processing charge to H-GAC. In no event shall H-GAC have any liability to Contractor for any goods or services an END USER procures from Contractor. At all times, Contractor shall remain liable to pay to H-GAC any order processing charges on any portion of the Agreement actually performed, and for which compensation was received by Contractor.

ARTICLE 7: LIQUIDATED DAMAGES
Contractor and H-GAC agree that Contractor shall cooperate with the END USER at the time an END USER purchase order is placed, to determine terms for any liquidated damages.

ARTICLE 8: INSURANCE
Unless otherwise stipulated in Section B of the Bid/Proposal Specifications, Contractor must have the following insurance and coverage minimums:
a. General liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General DocuSign Envelope ID: C9156686-4AEF-4A3F-A9A8-B6FF61E39DF1

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Aggregate limit of at least two times the Single Occurrence limit.

Product liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General Aggregate limit of at least two times the Single Occurrence limit for all Products except Automotive Fire Apparatus. For Automotive Fire Apparatus, see Section B of the Bid/Proposal Specifications.

Property Damage or Destruction insurance is required for coverage of End User owned equipment while in Contractor's possession, custody or control. The minimum Single Occurrence limit is $500,000.00 and the General Aggregate limit must be at least two times the Single Occurrence limit. This insurance may be carried in several ways, e.g. under an Inland Marine policy, as art of Automobile coverage, or under a Garage Keepers policy. In any event, this coverage must be specifically and clearly listed on insurance certificate(s) submitted to H-GAC. b. Insurance coverage shall be in effect for the length of any contract made pursuant to the Bid/Proposal, and for any extensions thereof, plus the number of days/months required to deliver any outstanding order after the close of the contract period.
c. Original Insurance Certificates must be furnished to H-GAC on request, showing Contractor as the insured and showing coverage and limits for the insurances listed above. d. If any Product(s) or Service(s) will be provided by parties other than Contractor, all such parties are required to carry the minimum insurance coverages specified herein, and if requested by H-GAC, a separate insurance certificate must be submitted for each such party. e. H-GAC reserves the right to contact insurance underwriters to confirm policy and certificate issuance and document accuracy.

ARTICLE 9: PERFORMANCE AND PAYMENT BONDS FOR INDIVIDUAL ORDERS H-GAC’s contractual requirements DO NOT include a Performance & Payment Bond (PPB); therefore, Contractor shall offer pricing that reflects this cost savings. Contractor shall remain prepared to offer a PPB to cover any order if so requested by the END USER. Contractor shall quote a price to END USER for provision of any requested PPB, and agrees to furnish the PPB within ten business (10) days of receipt of END USER's purchase order.

ARTICLE 10: CHANGE OF STATUS
Contractor shall immediately notify H-GAC, in writing, of ANY change in ownership, control, dealership/franchisee status, Motor Vehicle license status, or name. Contractor shall offer written guidance to advise H-GAC if this Agreement shall be affected in any way by such change. H-GAC shall have the right to determine whether or not such change is acceptable, and to determine what action shall be warranted, up to and including cancellation of Agreement.

ARTICLE 11: TEXAS MOTOR VEHICLE BOARD LICENSING
All that deal in motor vehicles shall maintain current licenses that are required by the Texas Motor Vehicle Commission Code. If at any time during this Agreement term, any required Contractor license is denied, revoked, or not renewed, Contractor shall be in default of this Agreement, unless the Texas Motor Vehicle DocuSign Envelope ID: C9156686-4AEF-4A3F-A9A8-B6FF61E39DF1

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Board issues a stay or waiver. Contractor shall promptly provide copies of all current applicable Texas Motor Vehicle Board documentation to H-GAC upon request.

DocuSign Envelope ID: C9156686-4AEF-4A3F-A9A8-B6FF61E39DF1 Attachment A
EmbankScape Equipment LLC
Grounds & Turf Equipment
Contract No. GR01-20
H-GAC
Product
Code
Item Description Discount
GR20AAF1 RC Mowers Pricing Catalog Effective 1/1/2019 5% DocuSign Envelope ID: C9156686-4AEF-4A3F-A9A8-B6FF61E39DF1 Revised 6.1.18
AMENDMENT No. 1 to CONTRACT No. GR01-20
For
Grounds & Turf Equipment
Between

HOUSTON-GALVESTON AREA COUNCIL
And
EmbankScape Equipment LLC
THIS AMENDMENT modifies the above referenced Contract as follows:

This contract is extended through June 30, 2022 Midnight CT.

Unless otherwise noted, this amendment goes into effect on the date signed by H-GAC. All other terms and conditions of this Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their respective duly authorized representatives.

Signed for Houston-Galveston Area Council, ____________________________________ Houston, Texas Chuck Wemple, Executive Director
Date: _______________________________
Signed for: EmbankScape Equipment LLC ____________________________________ Printed Name & Title: ____________________________________ Date: _______________________________
DocuSign Envelope ID: 9AF9E336-F362-4098-B828-5274D4345B07 11/9/2021
Jessica Korthals Sales Operations Manager
11/9/2021
Revised 6.1.18
AMENDMENT No. 2 to CONTRACT No. GR01-20
For
Grounds & Turf Equipment
Between

HOUSTON-GALVESTON AREA COUNCIL
And
EmbankScape Equipment LLC
THIS AMENDMENT modifies the above referenced Contract as follows:

This contract is extended through June 30, 2023 Midnight CT.

Unless otherwise noted, this amendment goes into effect on the date signed by H-GAC. All other terms and conditions of this Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their respective duly authorized representatives.

Signed for Houston-Galveston Area Council, ____________________________________ Houston, Texas Chuck Wemple, Executive Director
Date: _______________________________
Signed for: EmbankScape Equipment LLC ____________________________________ Printed Name & Title: ____________________________________ Date: _______________________________
DocuSign Envelope ID: F467CA1F-DCAB-42D7-82B4-E6A6AE48C24E Jessica Korthals Sales Operations Manager
5/10/2022
5/16/2022
Revised 6.1.18
AMENDMENT No. 3 to CONTRACT No. GR01-20
For
Grounds & Turf Equipment
Between

HOUSTON-GALVESTON AREA COUNCIL
And
EmbankScape Equipment LLC
THIS AMENDMENT modifies the above referenced Contract as follows:

This contract is extended through June 30, 2024 Midnight CT.

Unless otherwise noted, this amendment goes into effect on the date signed by H-GAC. All other terms and conditions of this Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their respective duly authorized representatives.

Signed for Houston-Galveston Area Council, ____________________________________ Houston, Texas Chuck Wemple, Executive Director
Date: _______________________________
Signed for: EmbankScape Equipment LLC ____________________________________ Printed Name & Title: ____________________________________ Date: _______________________________
DocuSign Envelope ID: FE7EF36E-FF85-4D29-832E-DBA6DE9B5A24 Jessica Korthals Sales Operations Manager
5/23/2023
5/30/2023

EXHIBIT D
H-GAC

AGREEMENT

EXHIBIT E

INSURANCE

REQUIREMENTS
Unless otherwise stipulated in Section B of the Bid/Proposal Specifications, Contractor must have the following insurance and coverage minimums:
a. General liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General Aggregate limit of at least two times the Single Occurrence limit.

Property Damage or Destruction insurance is required for coverage of End User owned equipment while in Contractor's possession, custody or control. The minimum Single Occurrence limit is $500,000.00 and the General Aggregate limit must be at least two times the Single Occurrence limit. This insurance may be carried in several ways, e.g. under an Inland Marine policy, as art of Automobile coverage, or under a Garage Keepers policy. In any event, this coverage must be specifically and clearly listed on insurance certificate(s) submitted to H-GAC. b. Insurance coverage shall be in effect for the length of any contract made pursuant to the Bid/Proposal, and for any extensions thereof, plus the number of days/months required to deliver any outstanding order after the close of the contract period. c. Original Insurance Certificates must be furnished to H-GAC on request, showing Contractor as the insured and showing coverage and limits for the insurances listed above.
d. If any Product(s) or Service(s) will be provided by parties other than Contractor, all such parties are required to carry the minimum insurance coverages specified herein, and if requested by H-GAC, a separate insurance certificate must be submitted for each such party.
e. H-GAC reserves the right to contact insurance underwriters to confirm policy and certificate issuance and document accuracy.

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
2/29/2024
The Plexus Groupe - DPK
21805 W. Field Pkwy, Suite 300
Deer Park IL 60010
Certificates [email protected] Ascot Insurance 23752 OWENHOL-01 Zurich American Insurance Company of Illinois 27855 Owen Equipment Holdings Corp.
4201 NE 66th Ave. Suite 105
Vancouver WA 98661
Navigators Specialty Insurance Company 1686641660
A X 1,000,000 X 100,000 5,000 1,000,000 2,000,000 X
ESGL2410003040-01 2/5/2024 2/5/2025
2,000,000
B 1,000,000 X
X X
BAP 3007721 – 00 2/5/2024 2/5/2025
C
X X
CH24EXCZ0FZTJIC 2/5/2024 2/5/2025
5,000,000 5,000,000 X
0 B WC 3007719 - 00 2/5/2024 2/5/2025
X
1,000,000 1,000,000 1,000,000
Blanket Additional Insured, Blanket Waiver of Subrogation and Blanket Primary Non-Contributory are included on the General Liability as required by written contract.

Certificate is issued as evidence of coverage.

City of Vallejo
111 Amador St
Vallejo CA 94590-6301
PROD / CUSTOMER ID:

OTHER:

EROTH- STATUTE
PER
LOC
LOC
LOC OTC LOC $
$
AUTO ONLY (Ea accident)
AGGREGATE $

ONLY HIRED AUTOS

AUTOS ONLY

IN GARAGE

AUTOS USED
JECT

COLLISION
EXCESS
PERILS

SPECIFIED

PRIMARY

COMP / DIRECT BASIS

LEGAL LIABILITY GARAGE KEEPERS LIABILITY
$ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- LOC
N / A

SUBR WVDADDL
INSD

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) REMARKS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT (MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
REMARKS (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
$ OTHER THAN

AUTO ONLY
EA ACCIDENT $

GARAGE LIABILITY OWNED

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE #: REVISION #:

The ACORD name and logo are registered marks of ACORD
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE OF GARAGE INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 30 (2016/03)
© 2010-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER

NON-OWNED

BUSINESS

ANY AUTO
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). 2/29/2024
The Plexus Groupe
21805 W. Field Pkwy, Suite 300
Deer Park IL 60010
Certificates [email protected] Colony Insurance Company 39993 Owen Equipment Holdings Corp.
4201 NE 66th Ave. Suite 105
Vancouver WA 98661
Lloyd's Of London OWENHOL-01 79886262
A 1,000,000 X
X
X
GP8658624 2/5/2024 2/5/2025
1,000,000
B Contingent Auto Liability IRPICLTL23074 2/5/2024 2/5/2025 Each Occurrence Annual Aggregate
1,000,000
1,000,000
Certificate is issued as evidence of coverage.

City of Vallejo
111 Amador St
Vallejo CA 94590-6301
CONSENT CALENDAR 8.K.

DATE: May 28, 2024
TO: Mayor and Members of the City Council
FROM: Melissa Tigbao, P.E., Public Works Director
Derek Crutchfield, Environmental Service Manager
SUBJECT: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH CAL INC. AND AUTHORIZING

THE CITY MANAGER TO EXECUTE SAME

RECOMMENDATION
Adopt a Resolution approving the First Amendment to the Consultant and Professional Services Agreement with Cal Inc. and authorizing the City Manager to execute same.

REASONS FOR RECOMMENDATION
There is a continued need for Cal Inc. to perform routine hazardous waste as-needed services to ensure proper and timely disposal of hazardous waste generated and collected by the City of Vallejo. Cal Inc. and the services they provide ensure that the City is in compliance with all applicable federal, state, and local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and applicable guidelines.

BACKGROUND AND DISCUSSION
In November 2019, City staff conducted a formal Request for Proposals (RFP), which was posted on the City’s website, Planet Bids, and directly mailed to ten hazardous waste and environmental consultants. Cal Inc. was the only firm that responded to the RFP. After negotiations, the City entered into a Consultant and Professional Services Agreement with Cal Inc. for hazardous waste disposal services on June 30, 2020, which expires on May 30, 2024.

Extending this contract ensures that the City remains in compliance with federal and state laws regarding hazardous waste disposal and protects employees from unnecessary exposure to hazardous materials. In the event that there is a major hazardous disaster within the City limits, the consultant would be able to work with emergency personnel to ensure the threat is mitigated promptly and properly. It is imperative that the contract expiration is extended to December 31, 2024, while staff prepare a new RFP for this work and until a contract from that new RFP is executed.

Staff recommends executing the First Amendment to the Consultant and Professional Services Agreement with Cal Inc. to extend the term to December 31, 2024, and update the indemnification section.

FISCAL IMPACT
There is no fiscal impact as funding for these costs is included in the adopted budget and comes through the City’s Solid Waste Franchise agreement.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable Date: May 28, 2024
Subject: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH CAL INC.

AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

Page 2 ends

indirect physical change in the environment, pursuant to CEQA Guidelines Section 15378.

ATTACHMENTS

1. RESO First Amendment - Cal Inc. _CAO Stamp

2. First Amendment to 21-PW073 Cal Inc. CAO Stamp

3. 21-PW073 CAL INC Consultant and Professional Services Agreement

CONTACT
Melissa Tigbao, P.E., Public Work Director, 707-648-4433 [email protected]
RESOLUTION NO. 24-______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING THE

FIRST AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH CAL INC. AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
WHEREAS, on June 30, 2020, he City entered into a Consultant and Professional Services Agreement with Cal Inc. to perform hazard waste disposal services on an as-needed basis, which Agreement expires on May 30, 2024; and
WHEREAS, this contract ensures that the City complies with federal and state laws for hazardous waste disposal and protects employees from unnecessary exposure to hazardous materials; and WHEREAS, there is a continued need for Cal Inc. to perform routine hazardous waste as-needed services to ensure proper and timely disposal of hazardous waste generated and collected by the City of Vallejo; and
WHEREAS, it is imperative that the contract expiration is extended to December 31, 2024, while staff prepares a new RFP for this work and until a contract from that new RFP is executed.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Vallejo hereby approves the First Amendment to the Consultant and Professional Service Agreement with Cal Inc. to extend the term to December 31, 2024.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute same, with any modifications recommended by the City Attorney and the City Clerk to attest the signing of that Agreement.

ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on May 28, 2024, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN
ATTEST
ROBERT H. MCCONNELL, MAYOR
DAWN G. ABRAHAMSON, CITY CLERK
First Amendment to Agreement #21-PW073 – Cal Inc. Page 1 of 4

FIRST AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES

AGREEMENT BETWEEN CITY OF VALLEJO
AND
CAL INC.

This First Amendment to the Consultant and Professional Services Agreement made and entered into on June 30, 2020, hereafter referred to as “Agreement”, between Cal Inc., a California corporation, therein referred to as “Consultant”, and the City of Vallejo, a municipal corporation, therein referred to as “City”, is made and entered into on this 15th day of March 2024.

Consultant and City do mutually agree as follows:

1. Amendment to Section 4 “Indemnification.” Section 4 of the Agreement is modified to read in its entirety as follows:

Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

Consultant further agrees to indemnify, defend with counsel acceptable to City, and hold harmless City and its elected and appointed boards, commissions, officers, employees, agents, assigns and any successor or successors to City’s interest from and against all claims, damages (including but not limited to special, consequential and natural resources damages) injuries, hazardous materials response, remediation and removal costs, losses, demands, liens, liabilities, causes of action, suits (including citizens’ suits), legal or administrative proceedings, interest, fines, charges, penalties (including attorneys’ fees for the adverse party), and expenses (including but not limited to attorneys’ and expert witness fees and costs incurred in First Amendment to Agreement #21-PW073 – Cal Inc. Page 2 of 4 connection with defending against any of the foregoing or enforcing this indemnity) of any kind whatsoever paid, incurred or suffered by, or asserted against City or its elected and appointed boards, commissions, officers, officials, employees, agents, assigns, or contractors arising or resulting from any repair, cleanup or detoxification, or preparation and implementation of any removal, remedial, response, closure or other plan (regardless of whether undertaken due to governmental action) concerning (i) the Consultant’s discharge of a pollutant in violation of the Porter-Cologne Water Quality Act or federal Clean Water Act; (ii) the Consultant’s violation of any California state or federal air quality standard, law or regulation; (iii) the Consultant’s violation of any other California state or federal environmental law, including the Resource Conservation and Recovery Act; or (iv) the Consultant’s discharge of any hazardous substance or hazardous waste on the City’s property during the term of this Agreement. The foregoing indemnity is intended to operate as an agreement to indemnify, defend, protect and hold City harmless from liability, pursuant to Section 107(e) of CERCLA, 42 U.S.C. section 9607(e) and California Health and Safety Code Section 25364, and other applicable state and federal environmental laws.

The provisions of this section shall survive the expiration or termination of this Agreement.”

2. Amendment to Section 16 “Term.” Section 16 of the Agreement, “Term”, shall be modified to read as follows:
“The Term of this Agreement shall commence on June 30, 2020, and shall continue in full force and effect until December 31, 2024.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed five years.

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

If funds to affect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation, therefore.”

3. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.

First Amendment to Agreement #21-PW073 – Cal Inc. Page 3 of 4

4. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.

5. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.

6. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.

7. Authority. The person signing this First Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Consultant.
(SIGNATURES ARE ON THE FOLLOWING PAGE)
First Amendment to Agreement #21-PW073 – Cal Inc. Page 4 of 4 IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.

Cal Inc.
a California corporation
BY:

David Esparza
President/CEO
DATE:
(City Seal)

CITY OF VALLEJO,
a municipal corporation
BY:

Beverli Marshall
Interim City Manager
DATE:

ATTEST:

Dawn G. Abrahamson
City Clerk
APPROVED AS TO CONTENT:

Melissa Tigbao
Public Works Director
APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager
DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D Nov 10, 2020 3:17 PM, 698445269 Contract and Routing Form A,
City of aa
Date Originated: VA EJ mae 2\- PW O13
liom: w,
Finance Department 555 Santa Clara Street Vallejo CA 94590 707.648.4592 Department: Public Works Departments, Recycling/Solid Waste Staff Contact: Fernando Jimenez, [email protected] Contract Type: Professional Services Agreement Vendor: Cal Inc Vendor Number:1258 Business License Number: 11709329 Contract Not to Exceed Amount: 600000.00 Contract Start Date: Jun 30, 2020 End Date: May 30, 2024 Option to Extend: Four Years Authority to Contract: City Council Date to Council: Mar 10, 2020 Attachments are uploaded for review here: https://bit.ly/vContracts Approved Pre-Requisition Form
Insurance have uploaded additional files.No
DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D Contract and Routing
Form
Signature Page
Return executed contract to: Fernando Jimenez
Department Initial Date Comment Uv 11/13/202) Originating Department/Division Vemma) ug Ti7 16/2020 Risk Manager (70s k¥
11/16/2020
Finance Director os
11/16/2020 City Attorney's Office UB
os AY
City Manager's Office 11/16/202p
City Clerk
(nex 11/16/202p
Form 700 Required
DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
This Consultant and Professional Services Agreement ("Agreement") is made at Vallejo, California, dated for reference this 30th day of June, 2020, by and between the City of Vallejo, municipal corporation ("City"), and Cal Inc, Environmental Services, hereinafter referred to as "Consultant", who agree as follows:

1. Services. Subject
to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, entitled "Scope of Work."

2. Payment. City shall pay Consultant for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled "Compensation." The payments specified in Exhibit shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. Consultant shall
indemnify, hold harmless, and defend City,
its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney's fees, consultant's fees, expert fees, losses or liability,
in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant's operations, or any subcontractor's operations, to be performed under this agreement for Consultant's or subcontractor's tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

The provisions of this section shall survive the expiration or termination of this Agreement.

5. Insurance Requirements. Consultant agrees to Approved gs tg form:
comply Exhibit withC,
allentitledof the Insurance
"Insurance Requirements Requirements
set forth
for
in °' Gdoqa'alduana yh
Consultant." Failure to maintain required insurance at all City Attorney times shall constitute default and material breach.

Consultant and Professional Services Agreement (Revised 01.2019) Page of 10 DocuSign Envelope ID: F93FE479-482A-4104-S9FA-69510BB7055D

6. Accident Reports. Consultant shall
immediately report (as soon as
feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant's family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create conflict of interest with its duties to City under this Agreement.

In the event of change in Consultant's family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file full Statement of Economic
Interests (also known as Form 700) with the City Clerk if the work of the individual involves making governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew contract; grants City approval of specifications for contract; adopts or approves for the City any policy, standard or guideline;
lobbies on behalf of the City, or performs
the same or substantially all the same duties for the City that would otherwise be performed by an individual holding position specified in the City's Conflict of Interest Code.

8. Independent Contractor. Consultant is an independent contractor. Neither Consultant nor any of Consultant's officers, employees, agents, or subcontractors, if any,is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right
to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

9. Licences, Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.

Consultant and Professional Services Agreement (Revised 01.2019) Page of 10 DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D

10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement
to City's Finance Department
for business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.

11. Standard of Performance. Consultant shall provide products and perform all services required pursuantto this Agreement
in accordance with generally accepted professional practices and principles and in manner consistent with the level of care and skill ordinarily exercised under similar conditions by member of Consultant's profession currently practicing in California. Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations. Consultant's responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant's subcontractors. Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such way that additional costs will not be incurred beyond project budget approved or amended by the City Manager or his or her designee. Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party's reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

Consultant and Professional Services Agreement (Revised 01.2019) Page of 10 DocuSign Envelope ID: F93FE479-482A-4104-99F A-69510BB7055D In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement. The payment made to Consultant pursuant to this Agreement shall be the full and
complete compensation to which Consultant and Consultant's officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant's officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers' compensation insurance on behalf of Consultant. Consultant shall pay, when and as due, any and all taxes incurred as result of Consultant's compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

15. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

16. Term. The term of this Agreement shall commence on June 30th, 2020 and shall continue in full force and effect until May 30th, 2024.

City shall, at its discretion, have the right
to extend the term of this Agreement,
in
intervals one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed four years.

If the term of this Agreement extends into fiscal years subsequent to that in which
it is approved, such continuation of the Agreement
is contingent on the
appropriation of funds for such purpose by the City Council of the City of Vallejo.

Consultant and Professional Services Agreement (Revised 01.2019) Page of 10 DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

17. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Consultant. Upon receipt of notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and
reimbursement of authorized expenses, payable pursuantto this section.

18. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this Agreement, shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited
to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to
circumstances not contemplated by the scope of work. Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

19. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant's services hereunder.

Consultant and Professional Services Agreement (Revised 01.2019) Page of 10 DocuSign Envelope ID: F93FE479-482A-4104-9SFA-69510BB7055D

20. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement. The City is an intended beneficiary of any work performed by Consultant's subcontractor for purposes of establishing duty of care between the subcontractor and City. Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made part of any assignment or subcontractor agreement. 21. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment. 22. Non-Discrimination/Fair Employment Practices. (a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation. Consultant warrants and represents it is an equal opportunity employer and agrees
it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of Consultant and Professional Services Agreement (Revised 01.2019) Page of 10 DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant's obligation under this Agreement felative to nondiscrimination and fair employment practices. Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.
(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

23. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City: Robert Newman
Environmental Services Manager Public Works Department 555 Santa Clara Street Vallejo, CA 94590 If to Consultant: Tina Vargas Contracts Manager/Estimating Manager Cal Inc 2040 Peabody Rd, Ste 400 Vacaville, CA 95687 Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

Consultant and Professional Services Agreement (Revised 01.2019) Page of 10 DocuSign Envelope ID: F93FE479-482A-4104-S99FA-69510BB7055D

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement. 31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement. 32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as "City Information") which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant's scope of work to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law. Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

Consultant and Professional Services Agreement (Revised 01.2019) Page of 10 DecuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D violation by Consultant of this section shall be material violation of this Agreement and will justify legal and/or equitable relief. Consultant's obligations under this section shall survive the completion of services, expiration or termination of this Agreement. 33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative. 34. City Representative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City. 35. Counterparts. The parties may execute this Agreement in one or more
counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise. Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement. 37. Authority. The person signing this Agreement for Consultant hereby
represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled "Scope of Work," including any attachments Exhibit B, entitled "Compensation," including any attachments Exhibit C, entitled "Insurance Requirements," including attachments [SIGNATURES ON FOLLOWING PAGE]
Consultant and Professional Services Agreement (Revised 01.2019) Page of 10 DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

Cal Inc Hazardous Materials Abatement Services
DocuSigned by:

Davis Esparza President
DATE: 11/12/2020
11709329 Vallejo Business License No.
(City Seal)
CITY OF VALLEJO, municipal corporation
DocuSigned by:

By: reg yoy
Greg Nyhont City Manager DATE: 12/16/2020
By Danis Esparaya
ATTES Tisigned by
By: Dawn. &. Abralramson. Dawn Abrahamson City Clerk
APPROVED AS TO CONTENT:

DocuSigned by: Tuvan Danis Terrance Davis Director of Public Works APPROVED AS TO FORM:

DocuSigned by:
[Dyan brady Randy RisnerGlaudia- Quintana
Interim City Attorney APPROVED AS TO INSURANCE:

DocuSigned by:
[Heal
fun Heather Ruiz
Interim Risk Manager
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DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D

EXHIBIT SCOPE OF WORK

1. Representatives. The City Representative for this Agreement is: Robert Newman
Environmental Services Manager Public Works Department 555 Santa Clara Street Vallejo, CA 94590 Office: 707-648-5410 Fax: 707-648-4691
The Consultant's Representative for this Agreement
is:

Tina Vargas Contracts Manager/Estimating Manager Cal Inc 2040 Peabody Rd, Ste. 400 Vacaville, CA 95687 707-446-7996 All routine administrative communications between the parties will be between the above named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City's Representative.

2. Services to be Provided. This Agreement
is for Routine Hazardous Waste As-Needed Services to ensure proper and timely disposal of hazardous waste generated and collected by the City of Vallejo. The services to be provided, on an as-needed basis,shall include the following categories: Provide profiling and removal of hazardous waste at least times per year Prevailing wage not required Perform tank cleanings including portable tanks Prevailing Wage required
Staff training Prevailing Wage not required
Provide emergency spill response Prevailing Wage required Provide recommendations cleaning of homeless encampments Prevailing Wage not required Provide soil remediation Prevailing Wage required Mold, lead and asbestos training Prevailing Wage not required Provide debris removal Prevailing Wage required. Where prevailing wage is denoted above, the Consultant shall pay prevailing wage Consultant and Professional Services Agreement (Revised 01.2019) Page of Exhibit &f Scope of Work DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D to its employees and comply with any and all state reporting laws. The Consultant shall forfeit, as penalty to the City, Fifty Dollars ($50.00) for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for any work done under the Contract by Contractor or by any subcontractor under it, in violation of the provisions of such Labor Code

3. Key Personnel. All of the individuals identified below are necessary for the successful prosecution of the services due to their unique expertise and depth and breadth of experience. There shall be no change in the personnel listed below, without written approval of the City Representative. Consultant recognizes that the composition of this team was instrumental in the City's decision to award the work to Consultant and that compelling reasons for substituting these individuals must be demonstrated for the City's consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute material breach of Consultant's obligations under this Agreement and shall be grounds for termination.

Key personnel are as follows: William Hoggatt Project Manager Isidro Mendoza Superintendent
Consultant and Professional Services Agreement (Revised 01.2019) Page of Exhibit Scope of Work DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D

EXHIBIT COMPENSATION

1. Consultant's Compensation. A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit of this Agreement and for all authorized reimbursable expenses, for total not to exceed $600,000 over four-year period.

For each as-needed assignment, the Consultant will prepare cost estimate for the City's approvalin writing prior
to commencing work. Consultant shall notify City in writing no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project. City agrees to pay Consultant for those services set forth in Exhibit of this Agreement and for all authorized reimbursable expenses, in lump sum of upon
satisfactory completion of the services and delivery of the work product. B. Additional Services:

1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Consultant's compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate fixed fee for some or all Additional Services as the need arises. Where fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

2. Appropriate Billable Hourly Rates for Services and Additional Services. Consultant's billable hourly rates shall be:
2-Man Crew for hours $1,800 per day (regular rate), $2,100 (overtime), and $2,300 (double time)
Consultant and Professional Services Agreement (Revised 01.2019) Page of Exhibit Compensation DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D 3-Man Crew for hours (regular rate), $2,992 (overtime), and $3,105 (double time) Truck and Bobcat -$800 per day Transportation $2,640 per trip Recovery Fee $500 per year Hazardous Waste Transportation and Disposal Cost plus 15% Subcontractors Cost plus 15%
Consultant's billable rates for training are listed in Attachment of Exhibit B, attached hereto and incorporated herein by this reference.

3. Consultant's Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City. 4. Payments to Consultant. A. Payments to Consultant shall be made within reasonable time after receipt of Consultant's invoice, said payments to be made in proportion to services performed. Consultant may request payment on monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City. B. All invoices submitted by Consultant shall contain the following information: Description of services billed under this invoice Date of Invoice Issuance Sequential Invoice Number City's Purchase Order Number (if issued) Social Security Number or Taxpayer Identification Number Amount of this Invoice (Itemize all Reimbursable Expenses') Total Billed to Date C. Items shall be separated into Services and Reimbursable Expenses. Billings that do not conform to the format outlined above shall be returned to Consultant for correction. City shall not be responsible for delays in payment to Consultant resulting from Consultant's failure to comply with the invoice format described above. D. Request for payment shall be sent to: Robert Newman
Environmental Services Manager Public Works 555 Santa Clara Street Consultant and Professional Services Agreement (Revised 01.2019) Page of Exhibit Compensation DocuSign Envelope ID: F93FE479-482A-4104-99F 0BB7055D
Vallejo CA 94590

5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant's direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant's Reimbursable Expenses,
in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City's Finance Department or other government agencies during regular business hours upon twenty four (24) hours' notice.

The obligations of Consultant under this section shall survive this Agreement.

6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as result of Consultant's compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7. Taxpayer Identification Number. Consultant shall provide City with Consultant's complete Request for TaxpayerIdentification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

Consultant and Professional Services Agreement (Revised 01.2019) Page of Exhibit Compensation DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D

EXHIBIT
INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as: A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). B. Insurance Services Office form number CA 0001 covering Automobile Liability, code any auto and endorsement CA 0025. C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. D. Professional Liability insurance appropriate to the Consultant's profession (Errors and Omission).

2. Minimum Limits of Insurance. Consultant shall maintain limits no less than: A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. C. Workers' Compensation and Employer's Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers' Compensation requirements, Consultant shall file completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.

Consultant and Professional Services Agreement (Revised 01.2019) Page of Exhibit Insurance Requirements DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.

3. Deductible and Self-Insured Retention. Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo,
its officers, officials, employees and
volunteers; or the Consultant shall procure bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. 4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions: A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California. B. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo,
its officers, officials, employees, agents, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers. D. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability. E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

F. The workers' compensation and employer's liability policy required hereunder shall be endorsed to state that the workers' compensation carrier Consultant and Professional Services Agreement (Revised 01.2019) Page of Exhibit insurance Requirements DocuSign Envelope ID: F93FE479-482A-4104-9SFA-69510BB7055D waives its right of subrogation against City,its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant's performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with current A.M. Best's rating of no less than A:VII.

6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

7. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subjectto all of the requirements stated herein.

8. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.

Consultant and Professional Services Agreement (Revised 01.2019) Page of Exhibit Insurance Requirements DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D ACORD' CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 09/29/2020
PRODUCER Eclipse Marketing Insurance Services Box 6480 Vacaville CA 95696 THIS CERTIFICATE IS ISSUED AS MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

Agency Lic#: 0060747

INSURER
A:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject
to the terms and conditions of the policy, certain policies may require an endorsement. statement on this certificate does not confer rights
to the certificate holder in lieu of such endorsement(s). CONTACT .NAME. Eclipse Marketing Insurance Services PHONE
(AIG, No. Ext): (707) 469-6776
FAX
(AIC, No): (707) 469-8072

E-MAIL ADDRESS

INSURER(S) AFFORDING COVERAGE NAIC
Crum Forster Specialty Ins. Co.

INSURED INSURER B: Arch Ins. Co. CAL INC CALINC TRAINING, LLC CAL SERVICES INC INSURER C: 2040 PEABODY ROAD, SUITE 400
State Compensation Insurance Fund VACAVILLE CA 95687
INSURER D: INSURER E:

INSURER F: COVERAGES CERTIFICATE NUMBER: 120610 REVISION NUMBER: THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. oR TYPE OF INSURANCE [ano wo: POLICY NUMBER DATE (MMIDDIYY) DATE (MMIDDIYY) LIMITS COMMERCIAL GENERAL LIABILITY EPK-132438 09/25/20 09/25/21 EACH OCCURRENCE -1000000

SAGE SO HENTED
100000 CLAMS mane OCCUR PREMISES (Ea occurence) MED EXP (Any one person) 5000 PERSONAL &ADVINJURY [5 1000000
|GEN'L AGGREGATE we
APPLIES PER: GENERAL AGGREGATE 2000000 poucy [_] Jroc PRODUCTS-COMP/OP AGG |S 2000000 OTHER: COMBINED SINGLE LIMIT [AUTOMOBILE
LIABILITY FBCAT0450901 04/23/20 04/23/21
COMBINED 1,000,000
ANY AUTO BODILY INJURY (Per person) OWNED SCHEDULED
autos ony AUTOS BODILY INJURY (Per accident) HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) LX [UMBRELLA Liagl [OCCUR EFX-115969 09/25/20 09/25/21 EACH OCCURRENCE §,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE 5,000,000
pep] RETENTION ORKERS COMPENSATION
9214995-20 ogzsi0 [x [we Te"
Cc PROPRIETOR/PARTNERVEXECUTIVE YIN NIA
E.L. EACH ACCIDENT 1,€00,000
[Mandatory
in"0
Bxcuupen? E.L. DISEASE-EA EMPLOYEE 1,000,000
DESCRIPTIONOF OPERATIONS below
E.L. DISEASE-POLICY LIMIT 1,000,000
|Pollution Liabitity EPK-132438 09/25/20 09/25/21 |$1,000,000/occurrence $2,000,000/agg Professional Liability EPK-132438 09/25/20 09/25/21 |$1,000,C00/occurrence $2,000,000/agg] xX
nd
DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Vallejo, its officers, officials, employees, agents and volunteers are named as additional insured per policy wording.

CERTIFICATE HOLDER CANCELLATION
The City of Vallejo Public Works Department 555 Santa Clara Street Vallejo CA 94580 Attention:

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Laila PorrecaLic 0132731 ed Tor
ACORD 25 (2016/03) Certificate 120610 1988-2015 ACORD CORPORATION. All right reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D Policy No: EPK-132438 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED DESIGNATED PERSON OR ORGANIZATION- ONGOING OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART ERRORS AND OMISSIONS LIABILITY COVERAGE PART

THIRD PARTY POLLUTION LIABILITY COVERAGE PART

SCHEDULE
SECTION Ill WHO IS AN INSURED within the Common Provisions is amended to include as an additional insured the person(s) or organization(s)indicated in the Schedule shown above, but solely with respect to
"claims" caused in whole or in part, by your ongoing operations performed for that insured by you, or by those acting on your behalf.

ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED.

EN0115-0211 Page of
Name Of Additional Insured Person(s) or Organization(s): Where Required By Written Contract Sign Envel ID: F93FE479-482A-4104-SSFA-69510BB7055D

ENDORSEMENT AGREEMENT BROKER COPY
ocu
COMPENSATION WAIVER OF SUBROGATION REP A3
eee BLANKET BASIS 9214995-20
RENEWAL NF HOME OFFICE 5~05-34-77
SAN FRANCISCO EFFECTIVE SEPTEMBER 25, 2020 AT 12.01 A.M. PAGE OF ALLEFFECTIVE DATESARE AND EXPIRING SEPTEMBER 25, 2021 AT 12.01 A.M. AT 12:01 AM PACIFIC

STANDARD TIME OR THE TIME INDICATED AT PACIFIC STANDARD TIME

CAL INC
2040 PEABODY RD STE 400 VACAVILLE, CA 95687
WE HAVE THE RIGHT TO RECOVER OUR PAYMENTS FROM ANYONE LIABLE FOR AN INJURY COVERED BY THIS POLICY. WE WILL NOT ENFORCE OUR RIGHT AGAINST THE PERSON OR ORGANIZATION NAMED IN THE SCHEDULE.

THIS AGREEMENT APPLIES ONLY TO THE EXTENT THAT YOU

PERFORM WORK UNDER WRITTEN CONTRACT THAT REQUIRES YOU
TO OBTAIN THIS AGREEMENT FROM US.

THE ADDITIONAL PREMIUM FOR THIS ENDORSEMENT SHALL BE 2.00% OF THE TOTAL POLICY PREMIUM.

SCHEDULE

PERSON OR ORGANIZATION JOB DESCRIPTION

ANY PERSON OR ORGANIZATION BLANKET WAIVER OF FOR WHOM THE NAMED INSURED SUBROGATION

HAS AGREED BY WRITTEN

CONTRACT TO FURNISH THIS WAIVER
NOTHING IN THIS ENDORSEMENT CONTAINED SHALL BE HELD TO VARY, ALTER, WAIVE OR EXTEND ANY OF THE TERMS, CONDITIONS, AGREEMENTS, OR LIMITATIONS OF THIS POLICY OTHER THAN AS STATED. NOTHING ELSEWHERE IN THIS POLICY SHALL BE HELD TO VARY, ALTER, WAIVE OR LIMIT THE TERMS, CONDITIONS, AGREEMENTS OR LIMITATIONS OF THIS ENDORSEMENT.

COUNTERSIGNED ANDeveISSUED AT SsAN FRANCISCO: SEPTEMBER 17, 2020 Fk Rh off ere wiPARA" wer 2572

AUTHORIZED REPRESEN PRESIDENT AND CEO
SCIF FORM 10217 (REV.7-2014) OLD DOP 217
DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D City of
Califomia
Form Name: Pre-Requisition Form.Final Submission Time: May 22, 2020 7:55 am Unique ID: 616248988
Requesting Staff Member

VALLEJO
Robert Newman
Requesting Staff Member E-mail robert. [email protected] Department Public Works Departments
Public Works Divisions Recycling/Solid Waste
Anticipated City-wide Expenditure Amount
$100,001 (Services)
have reviewed the City-wide contracts, expenditure and encumbrance reports to comply with the FY cap in VMC

3.20.050.

It is an existing vendor and am working to take an action to the City Council because it will exceed the City-wide cap of $100,000 in single FY.

Competitive Process, $100,001
(Services)
have completed Competitive Proposal Process for Services have Score Sheets to Upload No
have the Winning Quote/Bid/Proposal
to Upload
Yes
Upload Winning Quote/Bid/Proposal https://s3.amazonaws.com/files.formstack.com/uploads/3419212/76500581 1616248988/28031_proposal-city_of_vallejo-hazardous_materials_services _as_needed-vallejo_ca.pdf
have other Quote/Bid/Proposals to uploadNo
Unique ID: 616248988
DocuSign Envelope ID: F93FE479-482A-4104-S9FA-695108B7055D Explanation for Vendor Selection Request
for Proposals (RFP) was released using the City website and Planet Bids on November 4, 2019 and posted on the City's website using Planet Bids and over 10 consultants were notified on the RFP by email. Only one firm (Cal Inc) submitted proposal for the services and they were selected as the contractor for this project. The process was compliant with the City's code for contractor selection.

Cal Inc will perform all environmental services to satisfy all appropriate agencies and required to ensure compliance with all applicable federal, state, and local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and applicable guidelines. The two routine hazardous waste pick up locations are the maintenance yard located at 1046 Virginia Street and the Vallejo Water Treatment Plant located at 202 Fleming Hill Road.

Vendor Name Cal Inc
Vendor Number 1258
Anticipated Contract Type Professional Services Agreement Term Multi-year Term
Anticipated Start Date Jun 01, 2020
Anticipated End Date (include Termin May 30, 2024 HTE PO Reason Field) Total Projected Expenditure ($100,001 +) 600000.00
have Project Numbers to include. No Multiple Account Numbers? No, just one Anticipated Account Number 143-2505-431.14-26
Unique ID: 616248988
DocuSign Envelope ID: F93FE479-482A-4104-S9FA-69510BB7055D Description of Proposed Purchase This contract is necessary to ensure the City complies with federal and state hazardous waste laws for hazardous waste disposal and protect employees from exposure to hazardous materials. The as needed contractor is also needed for the response to major area wide disaster. Without an existing contract, it would be difficult for the City to compete with other agencies for limited resources. The contract includes the following required and as needed services: Provide profiling and removal of hazardous waste at least times per year (legally required) Perform tank cleanings including portable tanks (as needed) Staff training (as needed) Provide emergency spill response (as needed) Provide cleaning of encampments contaminated with hazardous materials (as needed) Provide soil remediation (as needed) Mold, lead and asbestos abatement (as needed) Provide debris removal (as needed) Warranty included? No Other Comments Failure to have contract in place will make it difficult to obtain contractor to properly dispose of hazardous waste and leaves the City vulnerable in the event of large scale environmental emergency or spill. The contract is not to exceed $150,000 per year for maximum of four years. The City requires routine hazardous waste and environmental related services for operations at the Public Works, Maintenance and Water Departments. The City does not have the in-house staff to perform the projects listed in this contract. Projects include hazardous waste profiling, lab packing, manifesting and hauling of hazardous waste, tank cleanings, spill response, decontamination, building abatements, training, and debris management.

The City collects over $40,000 every year for hazardous materials mitigation as part of the Recology Vallejo billing of residential, commercial and industrial accounts. This fee will cover the cost of the routinely generated waste generated and collected by the City and some of the unplanned hazardous materials abatement and clean-ups. Any additional amount for environmental clean-up, tank cleanings, special abatements, and emergency response will come from capital or contingency funds to cover the costs. The routine costs for hazardous waste mitigation is expected to be around $40,000 per year but additional funding would be necessary for other as needed services like mold or lead abatement from City buildings or marina fuel spill. Funding sources include capital funds, building maintenance funds and contingency funds for major spill clean-up. Cal OES or FEMA reimbursements would be used to cover costs for any work done under this contract for State and/or Federally declared disaster. The City would also recover costs in the event of cleaning up spill from contractor or third party.

Unique ID: 616248988
DocuSign Envelope ID: F93FE479-482A-4104-99FA-69510BB7055D Purchasing Authority (Highest Level) City Council (include in HTE PO Reason Field) Anticipated Date of City Council Mar 10, 2020 Consideration My Supervisor or Manager Needs to Yes Sign Before the Delegated Signee Supervisor or Manager Debbie Martir
Supervisor or Manager Title Administrative Manager
Digitally signed by Debbie Martir Supervisor or Manager E-mail [email protected] ry S- -ONren=Oebbie Marth, o=ciy of Vatteso, Debbie Martin c-tuseworspen Jo.net, c=US Date: 2020.07.08 11:00:18 -07'00' te Delegated Signer (Originating Department Manager/Director) Terrance Davis Terrance Davis
Digitally signed by Terrance Davis DA: cn=Terrance Davis, oCity of Vallejo, 0u=Publec Works Department, Ocityotvaliejo net, caUS Date: 2020.07.03 12:21:37 -07 00° Delegated Signer Title Public Works Director Delegated Signer E-mail [email protected] Unique ID: 616248988
CONSENT CALENDAR 8.L.

DATE: May 28, 2024
TO: Mayor and Members of the City Council
FROM: Stephanie Sifuentes, Human Resources Director
SUBJECT: ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE CONTRACT WITH

THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS) TO

ALLOW NON-PERS ELECTED OFFICIALS TO OPT INTO HEALTH-ONLY COVERAGE

WHILE ACTIVE IN THE CALPERS SYSTEM SUBJECT TO THE PUBLIC EMPLOYEES'

MEDICAL & HOSPITAL CARE ACT (PEMHCA)

RECOMMENDATION
Adopt a Resolution approving an amendment to the contract with the California Public Employees' Retirement System (CalPERS) to allow Non-PERS elected officials to opt into health-only coverage while active in the CalPERS system subject to the Public Employees' Medical & Hospital Care Act (PEMHCA).

REASONS FOR RECOMMENDATION
CalPERS has instructed the City to submit a Resolution to amend the contract to allow Non-PERS elected officials to opt into health-only coverage through CalPERS under PEMHCA regulations.

BACKGROUND AND DISCUSSION
The City contracts with CalPERS for retirement and health benefits for eligible groups of employees, including elected officials.

Elected officials who are not actively in the CalPERS system are eligible to participate in the CalPERS retirement and health benefits as provided by the City of Vallejo. The Resolution will amend the contract to afford the same opportunity to elected officials who are actively in the CalPERS system under a different agency.

A review of the CalPERS contract revealed that the original contract to afford retirement and health benefits for elected officials was missing the language to make it available for elected officials actively in the CalPERS system in a different agency. Upon CalPERS recommendation, the proposed resolution will correct this structural error.

The proposed Resolution was provided by CalPERS and contains the mandatory language. Should the Resolution not be approved, any councilmember currently enrolled in health coverage only would be disenrolled. Councilmembers who are unable to elect optional membership in CalPERS would no longer be afforded health coverage.

Resolutions must be approved by the 10th of the month in order to be effective on the 1st of the following month. If approved, this contract will be effective July 1, 2024.

FISCAL IMPACT
Non-PERS health-only coverage is currently being offered and provided to Non-PERS elected officials and there is no additional fiscal impact associated with this agenda item. Approval of this contract is not anticipated to have future fiscal impact as Non-PERS health coverage is only available during the time the Date: May 28, 2024
Subject: ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE CONTRACT WITH

THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS) TO

ALLOW NON-PERS ELECTED OFFICIALS TO OPT INTO HEALTH-ONLY

COVERAGE WHILE ACTIVE IN THE CALPERS SYSTEM SUBJECT TO THE

PUBLIC EMPLOYEES' MEDICAL & HOSPITAL CARE ACT (PEMHCA)

Page 2 ends

individual is an active councilmember with the City of Vallejo. Coverage does not extend once their term is over and is not available as part of their retirement.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. CalPERS Resolution (Do Not Modify) CAO STAMP

CONTACT
Stephanie Sifuentes, Human Resources Director (707) 648-4363 [email protected]
Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. Number
ELECTING TO BE SUBJECT TO THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT

AT AN EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS

WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION
701 NON-PERS CITY COUNCIL
WHEREAS, (1) A contracting agency meeting the eligibility requirements set forth in Government Code Section 22920, may obtain health benefit plan(s), as defined under Government Code Section 22777, by submitting a resolution to the Board of Administration of the California Public Employees’ Retirement System (the “Board”), and upon approval of such resolution by the Board, become subject to the Public Employees' Medical and Hospital Care Act (the “Act”); and WHEREAS, (2) City of Vallejo is a contracting agency eligible to be subject to the Act under Government Code Section 22920; and
WHEREAS, (3) Government Code Section 22892(a) provides that a contracting agency subject to the Act shall fix the amount of the employer contribution by resolution; and WHEREAS, (4) Government Code Section 22892(b) provides that the employer contribution shall be an equal amount for both employees and annuitants, but may not be less than the amount prescribed by Section 22892(b) of the Act; and WHEREAS, (5) City of Vallejo desires to obtain for its employees and annuitants who are members of Non-PERS City Council the benefit of the Act and to accept the liabilities and obligations of an employer under the Act; now, therefore, be it RESOLVED, (a) City of Vallejo elects to be subject to the provisions of the Act; and be it further RESOLVED, (b) That the employer contribution for each employee or annuitant shall be the amount necessary to pay the full cost of his/her enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of $300.00 per month, plus administrative fees and Contingency Reserve Fund assessments; and be it further
RESOLVED, (c) City of Vallejo has fully complied with any and all applicable provisions of Government Code Section 7507 in electing the benefits set forth above; and be it further
RESOLVED, (d) That the participation of the employees and annuitants of City of Vallejo shall be CalPERS Health Resolution (New), Revised September 2023 subject to determination of its status as an “agency or instrumentality of the state or political subdivision of a State” that is eligible to participate in a governmental plan within the meaning of Section 414(d) of the Internal Revenue Code, upon publication of final Regulations pursuant to such Section.

If it is determined that City of Vallejo would not qualify as an agency or instrumentality of the state or political subdivision of a State under such final Regulations, CalPERS may be obligated, and reserves the right to terminate the health coverage of all participants of the employer; and be it further RESOLVED, (e) That the executive body appoint and direct, and it does hereby appoint and direct, Position Title or Name of Person to file with the Board a verified copy of this resolution, and to perform on behalf of City of Vallejo all functions required of it under the Act; and be it further
RESOLVED, (f) That coverage under the Act be effective on July 1, 2024.

Adopted at a regular or special meeting of the Governing Body at Location, this Day day of Month, Year.

Signed: _________________________________
(President, Chairman, etc.)
Attest: _________________________________
(Secretary or appropriate officer)
CONSENT CALENDAR 8.M.

DATE: May 28, 2024
TO: Mayor and Members of the City Council
FROM: Christina Ratcliffe, AICP, Planning and Development Services Director SUBJECT: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE EXISTING

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH BUREAU VERITAS, NORTH AMERICA, INC. TO PROVIDE ADDITIONAL BUILDING SERVICES

AND TO INCREASE THE MAXIMUM NOT-TO-EXCEED AMOUNT OF THE AGREEMENT TO $130,000 THROUGH AUGUST 31, 2024, AND AUTHORIZING THE CITY MANAGER

TO EXECUTE SAME

RECOMMENDATION
Adopt a Resolution approving a First Amendment to the existing Consultant and Professional Services Agreement with Bureau Veritas, North America, Inc. to provide additional Building Services and to increase the maximum not-to-exceed amount of the Agreement to $130,000 through August 31, 2024, and authorizing the City Manager to execute same.

REASONS FOR RECOMMENDATION
The Building Division is experiencing staffing shortages and Bureau Veritas, North America, Inc. has the expert services to aid in processing building permits in a timely manner.

In accordance with the consultant selection criteria set forth in the Vallejo Municipal Code Section

3.20.090.A.4, the consultant provides a specialized service. This amendment increases the not-to-exceed amount for building services through August 31, 2024.

BACKGROUND AND DISCUSSION
The Building Division uses contractual services on an as-needed basis to assist staff with plan review, building inspections and other work related to building permits during periods of high construction activity or for projects requiring specialized knowledge. Contractual support supplements the City staff's effort to reduce plan check turn-around time, provide customer support and manage the inspection workload in light of on-going staffing shortages.

FISCAL IMPACT
There will be no impact on the General Fund as a result of the recommended actions. Funding for contractual plan review, inspection, and other permit-related professional services, as described herein, is generated directly from the fees collected for plan review and building permits and salary savings.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Section 15378, as it is not a project that has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

ATTACHMENTS

1. RESO First Amendment BV_CAO Stamp
Date: May 28, 2024
Subject: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE EXISTING

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH BUREAU VERITAS, NORTH AMERICA, INC. TO PROVIDE ADDITIONAL BUILDING

SERVICES AND TO INCREASE THE MAXIMUM NOT-TO-EXCEED AMOUNT OF THE AGREEMENT TO $130,000 THROUGH AUGUST 31, 2024, AND AUTHORIZING

THE CITY MANAGER TO EXECUTE SAME

Page 2 ends

2. First Amendment BV_CAO Stamp

3. Bureau Veritas Consultant and Professional Services Agreement

4. Bureau Veritas_City of Vallejo- Additional Fee Request Letter Request 4.11.2024

5. BV Extension Letter Revised

CONTACT
Christina Ratcliffe, AICP, Planning and Development Services Director [email protected]
RESOLUTION NO. 24- _____ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A FIRST AMENDMENT TO THE BUREAU VERITAS, NORTH AMERICA, INC. CONSULTANT AND

PROFESSIONAL SERVICES AGREEMENT TO PROVIDE ADDITIONAL BUILDING SERVICES

AND TO INCREASE THE MAXIMUM NOT-TO-EXCEED AMOUNT OF THE AGREEMENT TO $130,000 THROUGH AUGUST 31, 2024, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME
WHEREAS, the Building Division uses contractual services on an as-needed basis to assist staff with plan review, building inspections and other work related to building permits during periods of high construction activity or for projects requiring specialized knowledge; and WHEREAS, contractual support supplements City staff's efforts to reduce plan check turn-around time, manage the inspection workload in light of fluctuating demand and perform damage assessment safety inspections during natural disasters; and
WHEREAS, contractual services assist the Building Division to maintain critical staffing levels when positions become vacant and/or service needs increase; and WHEREAS, the Building Division’s current staffing level is not sufficient to support the work required to process complex building applications, and an outside consultant is necessary to provide technical expertise on a range of disciplines necessary to process complex projects in a timely manner; and WHEREAS, Bureau Veritas, North America, Inc. provides these specialized Building consulting services; and
WHEREAS, the proposed amendment adds these additional services and increases the compensation accordingly, to the maximum not to exceed amount of $130,000 through August 31, 2024; and WHEREAS, the City’s Planning and Development Services Department permit application fees will pay for these services; and
NOW, THEREFORE BE IT RESOLVED that the Council hereby approves the First Amendment to the Consultant and Professional Services Agreement between the City of Vallejo and Bureau Veritas, North America, Inc. in an amount not to exceed $130,000 through August 31, 2024.

BE IT FURTHER RESOLVED that the Council hereby authorizes the City Manager to execute same.

Adopted by the City Council of the City of Vallejo at a regular meeting held on May 28, 2024, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________________

ROBERT MCCONNELL, MAYOR
ATTEST: ______________________________________
DAWN G. ABRAHAMSON, CITY CLERK
First Amendment to Consultant Professional Services Agreement Between City of Vallejo and Bureau Veritas North America Inc.

Page 1 of 2 ends

FIRST AMENDMENT TO

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT BETWEEN

CITY OF VALLEJO
AND
BUREAU VERITAS NORTH AMERICA, INC.

This First Amendment to the Agreement made and entered into on March 31, 2023, hereinafter referred to as “Agreement,” between Bureau Veritas, North America Inc., a Delaware corporation, therein referred to as “Consultant, and the City of Vallejo, a municipal corporation, therein referred to as “City,” is made and entered into on this 28th day of May 2024.

Consultant and City do mutually agree as follows:

1. Revised Compensation to Consultant. Consultant’s compensation as set forth in Section 1.A of Exhibit B of the Agreement is hereby increased by $30,000.00 to a maximum not to exceed amount of $130,000.00.

2. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and CONSULTANT shall perform all duties, obligations and conditions required under the Agreement.

3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.

4. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.

5. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.

6. Authority. The person signing this First Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Consultant.
(SIGNATURES ON THE FOLLOWING PAGE)
First Amendment to Consultant Professional Services Agreement Between City of Vallejo and Bureau Veritas North America Inc.

Page 2 of 2 ends

IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.

BUREAU VERITAS NORTH AMERICA,
INC.,
a Delaware corporation
BY:

Craig Baptista
Vice President, Facilities-West Region
DATE:
11710808
Vallejo Business License No
(City Seal)

CITY OF VALLEJO,
a municipal corporation
BY:

Gillian Haen
Assistant City Manager
DATE:

ATTEST:

Dawn G. Abrahamson
City Clerk
APPROVED AS TO CONTENT:

Christina Ratcliffe, AICP
Planning & Development Services Director
APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager
Mar 31, 2023 11:31 AM, 1086035417
Contract and Routing Form
Requisition Number: 1086024225
Date Originated:

Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Planning and Building Services, Building Division Staff Contact: Anthony Cook, [email protected] Contract Type: Professional Services Agreement
Vendor: Bureau Veritas North America Inc. Vendor Number:101170 Business License Number: 11710808

Contract Not to Exceed Amount: 100000.00
Contract Start Date: Mar 31, 2023 End Date: Mar 31, 2024 Option to Extend: City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed three years.

Authority to Contract: City Manager
Other Comments:

Pre-Req attached
Insurance Attached
Attachments are uploaded for review here: https://bit.ly/vContracts Approved Pre-Requisition Form
Insurance
I have uploaded additional files.No
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
Finance Department
City Attorney
City Manager
City Clerk
Return executed contract to: Anthony Cook
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 3/31/2023
4/3/2023
4/3/2023
4/3/2023
4/3/2023
4/3/2023

Bureau Veritas North America Inc. Professional Services Agreement Page 1 of 11

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
BUREAU VERITAS NORTH AMERICA INC.

This Consultant and Professional Services Agreement ("Agreement") is made at Vallejo, California, dated for reference this 31st day of March, 2023, by and between the City of Vallejo, a municipal corporation ("City"), and Bureau Veritas North America Inc., a Delaware corporation, hereinafter referred to as “Consultant”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, entitled “As-Needed Outside Plan Review, Permitting, and Field Inspection Services,” hereinafter referred to as “Scope of Work.”

2. Payment. City shall pay Consultant for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

The provisions of this section shall survive the expiration or termination of this DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 2 of 11 Agreement.

5. Insurance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Consultant is an independent contractor.

Neither Consultant nor any of Consultant’s officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

9. Licenses, Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by a person or persons duly licensed by DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 3 of 11 the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.

10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant’s subcontractors.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 4 of 11 negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers' compensation insurance on behalf of Consultant.

Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

15. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

16. Term. The term of this Agreement shall commence on March 31, 2023 and shall continue in full force and effect until March 31, 2024.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 5 of 11 City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed three years.

If the term of this Agreement extends into fiscal years subsequent to that in which it is initially approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

Upon receipt of a notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

18. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this Agreement, shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 6 of 11 Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

19. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.

If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Consultant’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

21. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

22. Non-Discrimination/Fair Employment Practices.
(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 7 of 11 Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.
(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

If to City: Steve Arnold
Chief Building Official
Building Division
555 Santa Clara St.

Vallejo, CA 94590
[email protected]
If to Consultant: Craig Baptista
Vice President, Facilities-West Region
Bureau Veritas North America, Inc.
180 Promenade Circle, Ste 150
Sacramento, CA 95834
[email protected]
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 8 of 11 executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as "City Information") which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 9 of 11 any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise.

Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.

37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments.

Exhibit B, entitled “Compensation,” including any attachments.

Exhibit C, entitled “Insurance Requirements,” including attachments.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 10 of 11 [SIGNATURES ON FOLLOWING PAGE]

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 11 of 11 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

Bureau Veritas North America, Inc.
a Delaware corporation
By:

Craig Baptista
Vice President, Facilities-West
Region
DATE:
11710808
Vallejo Business License No.
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By:

Mike Malone
City Manager
DATE:

ATTEST:

By:

Dawn G. Abrahamson
City Clerk
APPROVED AS TO CONTENT:

Christina Ratcliffe
Planning & Development Services
Director
APPROVED AS TO FORM:

Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 3/31/2023
4/3/2023
BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 916.725.4200 | www.bvna.com

PROPOSAL ROPOSAL THE CITY OF VALLEJO HE CITY OF VALLEJO

AS-NEEDED OUTSIDE PLAN REVIEW, PERMITTING, S-NEEDED OUTSIDE PLAN REVIEW, PERMITTING,

AND FIELD INSPECTION SERVICES ND FIELD INSPECTION SERVICES

CITY OF VALLEJO CONTACT
Steve Arnold, Chief Building Official
City of Vallejo, Building Inspection Division
555 Santa Clara Street, 2nd Floor, City Hall
Vallejo, CA 94590
P: 707.648.4387

CONTACT REGARDING THIS PROPOSAL
Craig Baptista, MBA
Vice President, Facilities - West Region
Bureau Veritas North America, Inc.
180 Promenade Circle, Suite 150
Sacramento, CA 95834
P: 916.514.4516 | C: 916.291.9151
E: [email protected]
June 9, 2022
Proposal No. 4339368
(;+,%,7$
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 2 916.725.4200 | www.bvna.com
i. Cover Letter
June 9, 2022
Steve Arnold, Chief Building Official
City of Vallejo, Building Inspection Division
555 Santa Clara Street, 2nd Floor, City Hall, Vallejo, CA 94590 RE: As-Needed Outside Plan Review, Permitting, and Field Inspection Services Dear Mr. Arnold,
Bureau Veritas North America, Inc. (BV) is pleased to submit our proposal to provide As-Needed Outside Plan Review, Permitting, and Field Inspection Services to the City of Vallejo. We take great pride in our ability to provide exemplary services to our clients.

Our proposal will highlight our previous experience providing similar services for the City and other nearby building, land development, and fire marshal offices. We have the breadth and depth of resources as well as the skills and expertise needed to provide excellent outside plan review, permitting, and field inspection services for the City of Vallejo.

BV has provided similar services for nearly 200 agencies in California and throughout the western United States. We are keenly aware of the desire for high-quality customer service, timely reviews, reliability, responsiveness, and cost effective solutions.

Our commitment to provide accurate and appropriate solutions to our clients and our ability to meet the needs of the communities that we serve makes BV an ideal partner for the City.

We offer optimal solutions to deliver quality services:
• Unparalleled plan review, permitting, and inspection expertise • Established relationships to ensure timely reviews, transparency and responsiveness • Depth of resources and close proximity to maximize flexibility and deliver quality services • Licensed and certified professionals
• Electronic review and web-based document control best practices to consistently meet turnaround schedules and streamline communication
BV is committed to meeting and exceeding agreed upon turnaround times. In addition, we can offer a web-based electronic review and a document control system that gives the City secure, around the clock access to critical plan review, permitting, and inspection information.

A unique feature of Bureau Veritas is that the company as a whole is subject to the high standards of the ISO 9001:2015 Quality Management System. This system is applied to our entire operation and periodic audits certify the company continues to be in full compliance. This assures our clients that wherever our services are provided, they will be accurately prepared and the deliverables will be received in a timely manner.

Our partnership with the City of Vallejo will be managed through our Regional Headquarters office in Sacramento and augemented by our staff located throughout California, including our local Santa Rosa office, enabling quick and efficient responses.

Mr. Craig Baptista, Vice President - Facilities Division, has full authority to negotiate on behalf of, and to contractually bind, the company. His contact information is provided to answer any questions that the City may have.

Within our office, we possess the most qualified pool of engineers, plan reviewers, project managers, and inspectors. To help better serve the City, we have dedicated our Vice President of Sales & QA/QC Manager, Leo DePaola, to ensure fluid communication and accessibility between BV and the City regardless of which area of specialization it may fall under. In addition, Leo will coordinate any projects that BV may become involved in.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 3 916.725.4200 | www.bvna.com
i. Cover Letter
Craig Baptista, Vice President - Facilities Division, West Region Bureau Veritas North America, Inc.
180 Promenade Circle, Suite 150, Sacramento, CA 95834
P: 916.514.4516 | C: 916.291.9151
[email protected]
Leonardo DePaola, CBO, Vice President of Sales & QA/QC
Manager - Facilities Division, West Region
Bureau Veritas North America, Inc.
180 Promenade Circle, Suite 150, Sacramento, CA 95834
P: 279.204.9941
[email protected]
We appreciate the opportunity to submit our team and firm qualifications for your consideration. BV looks forward to continuing a successful relationship with the City of Vallejo by augmenting the department’s staff, prompting transparency in our work, and improving efficiencies while exceeding your expectations.

Sincerely,
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 44 916.725.4200 | www.bvna.com
Table of Contents
A. Information About Firm ......................................................................................................................................... 5 B. Approach to Completing Scope of Services/Project Approach .................................................................. 26 C. Fee Schedule ......................................................................................................................................................... 40 D. References ............................................................................................................................................................. 42 E. Professional Services Agreement/Insurance ................................................................................................. 44 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 5 916.725.4200 | www.bvna.com
A. INFORMATION

ABOUT FIRM
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 6 916.725.4200 | www.bvna.com
A. Information About Firm

BUREAU VERIT
Firm Information and Office Locations
As the largest code compliance firm in the United States, we have provided plan review, inspection, and permitting services to over 400 agencies throughout the nation. With long-established operations in California, for over 40+ years, BV has provided comprehensive consulting services throughout the state to nearly 200 jurisdictions.

SACRAMENTO
(Primary Location)
180 Promenade Circle
Suite 150
SACRAMENTO 95834
Tel: 916.725.4200

SANTA ROSA
111 Santa Rosa Ave,
Suite 406
SANTA ROSA 95404
Tel: 707.206.1265

ATASCADERO
5905 Capistrano Ave
Suite F
ATASCADERO 93422
Tel: 805.792.1109
IRVINE
220 Technology Drive
Suite 100
IRVINE 92618
Tel: 949.860.4800

PASADENA
600 N. Rosemead Blvd.

Suite 205
PASADENA, CA 91107
Tel: 626.325.9800

WESTLAKE VILLAGE
250 N. Westlake Blvd
Suite 150
WESTLAKE VILLAGE 91362
Tel: 805.230.2888

SAN DIEGO
9988 Hibert Street
Suite 100
SAN DIEGO 92131
Tel: 858.863.2000
Company Name & Local Headquarters
Bureau Veritas North America, Inc.
180 Promenade Circle, Suite 150 Sacramento, CA 95824
Phone: 916.725.4200 | Fax: 916.725.8242
Website: www.bvna.com
Year Firm Established: 1828
Number of Employees: 70,000+
Primary Contacts
Craig Baptista, M.B.A. (RFP Contact)
Vice President – Facilities Division, West Region
P: 916.514.4516 | C: 916.291.9151
[email protected]
Leonardo DePaola, C.B.O
Vice President of Sales
P: 279.204.9941
[email protected]
Andrea Coley
Inspection Services Manager
P: 916.514.4503
[email protected]
Johnny Goetz, C.B.O.

Director of Operations – Facilities Division, West Region P: 805.230.2888 | C: 805.358.1124
[email protected]
Salvador Gonzalez
Business Unit Manager
P: 916.514.4529
[email protected]
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 7 916.725.4200 | www.bvna.com
A. Information About Firm

FIRM INFORMATION
Bureau Veritas is a multi-national corporation with a history including 194 years of providing worldwide regulatory compliance service to industry and governmental agencies. Founded in 1828, Bureau Veritas is a global leader in quality assurance, health, safety, and environmental (QHSE) solutions. Recognized and accredited by the largest national and international organizations with over 70,000 employees, Bureau Veritas has unparalleled resources to manage projects requiring a broad range of expertise across vast geographies. With operations in 140 countries and all continents, Bureau Veritas draws on the synergies between its local teams and dedicated technical centers throughout the world.

Our team has the capability, knowledge, and experience to complete simple and highly complex plan review, permitting, and inspections as well as other professional services such as Geotechnical engineering and administrative duties. The following pages will illustrate that BV can be a comprehensive provider of choice to meet the City of Vallejo’s needs.

BV will always strive to deliver excellent service by meeting and exceeding the City’s expectations regarding all agreed upon turnaround times. Our proposed program establishes a process to ensure that the City will receive only the highest quality inspections. We will provide the City with services with the objective of verifying compliance with the City’s adopted building codes, zoning ordinances, drainage regulations and other adopted ordinances, policies and standards, as well as other relevant program standards and requirements.

Our staff knows the value of clear and transparent communication and how to work together as a team in conjunction with a jurisdiction. This philosophy is put into practice on all of our projects and is a great value to our municipal clients. Our intimate familiarity with local ordinances, exceptional attention to customer service, a large pool of experienced personnel and the ability to provide value-added services including virtual inspections upon request, make BV the optimal choice for meeting the City’s ongoing Plan Review, Permitting, and Inspection needs.

The firm’s range of experience in this arena covers every key area of service defining a building department. The firm is skilled at helping existing departments augment or refine their current level of client service and is also capable of crafting a department from the ground up. BV specialties consists of the following services:
• Permitting
• Plan Check
• Inspections
• Code Interpretation
• Code Adoption and Ordinance Preparation Planning and Zoning Meeting Attendance • City Council Meeting Attendance
• Permit Tracking and Record Keeping
• Plan Reviewer, Inspector and Permit Tech Training
• Pre-Design and Pre-Construction Meetings Designer and Builder Training • Fee Schedule Evaluation and Updates
• Civil Engineering
• Geotechnical Engineering
BV will consistently provide excellent customer service and qualified staff for all project types. Our wide array of professional services, backed by many years of combined experience with public sector clients, allows BV to bring you one integrated source to meet your needs. We strive to build long-term community services with plan review turnaround times and accurate corrections based on the current adopted federal, state, county, and local City Municipal codes related to construction and zoning codes. BV is very familiar with and understands the importance of theses established codes and is committed to helping maintain a standard in the community for all to enjoy.

Our long standing presence in California and past experience working with the City of Vallejo has enabled us to gain the knowledge of the local area and to provide timely delivery and exceptional customer service in the most cost-effective manner.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 8 916.725.4200 | www.bvna.com
A. Information About Firm

ORGANIZATIONAL CHART
BV has assembled a team of experts who are equipped to continue the delivery of exemplary services to the City of Vallejo.

Each individual brings a wealth of knowledge unmatched by any other company and has been specifically chosen for their experience in performing the required scope of work detailed in the request as well as their extensive list of certifications and licenses. The following pages includes resumes for key personnel (highlighted in red) which provide a brief but detailed history of the number of years of experience with BV as well as other firms, education, professional registrations/certifications, and qualified work experience relevant to the services requested.

Our organizational chart depicts lines of communications and areas of work for each of our team members. Key personnel included in this proposal are committed for the duration of the City’s need. Any substitutions or changes to the team will be brought to the attention of the City and approved.

Core Management Team
Project Team
Salvador Gonzalez
Business Unit Manager
Johnny Goetz
Director of Operations Leo DePaola, C.B.O.

Vice President of Sales,
Facilities & QA/QC Manager
Craig Baptista, M.B.A.

Principal-in-Charge
Andrea Coley ndrea Coley
Inspection Services Manager
Plan Review Engineers/Architects
Frank Glazewski, AIA rank Glazewski, AIA
Ashkan Delsim, P.E. shkan Delsim, P.E.

Cristian Son, P.E. ristian Son, P.E.

Troy Schmidt, S.E. roy Schmidt, S.E.

Wendy Haggard, P.E. endy Haggard, P.E.

Henry Hadidi, Ph.D., S.E. enry Hadidi, Ph.D., S.E.

Sunai Kim, S.E.

Joe Chao, P.E.

Plans Examiners
Rick Mauldin, CASp
David Gavranich avid Gavranich
Mark Underwood ark Underwood
Sam Saki, CASp am Saki, CASp
Gary Eide, C.B.O. ary Eide, C.B.O.

Rick Curtze, C.B.O.

Ivan Ramirez
Ehab Barakat
Murray McCool
Nelson Alfaro
Joe Sweet
Inspection Team
John Brownlee, C.B.O.

Paul Talmage
Josh Pino, CASp
Dan Cahill
Mark Woods
Permit Technicians
Terra Hudson
Leslie Lundholm
Debbie Galli
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 9 916.725.4200 | www.bvna.com
A. Information About Firm
Craig Baptista, Vice President, West Region
Prior to joining Bureau Veritas, Craig served as Director of Operations and is a business professional experienced in leading multiple branch offices in various states. Craig has over 20 years of experience in the construction industry. He is results-oriented and has exceptional experience building and managing successful programs and relationships. He is a skilled communicator capable of articulating complex ideas in a concise and persuasive manner. Craig has proven experience as a facilitator of solutions for client problems and is a strategic thinker with the ability to translate vision into tactics. He is self-motivated, passionate and resourceful. Craig has expertise identifying client needs and is able to execute problems quickly by utilizing his professional business management skills. He is equally effective working independently or collaborating with others.

Select Experience
Craig has managed various projects as Director of Operations and successfully reduced operating expenses by 18% through implementation of a preventative maintenance program and establishment of a baseline repair cost matrix.

He provided leadership, mentoring, direction and training for a 35 member Operations team that included Branch Managers, Project Managers, and other staff. He developed annual business plans, market strategies, operations and sales goals which resulted in year over year growth. Craig has worked on various significant projects, including, but not limited to:
• Apple Campus II in Cupertino, CA
• Cal Trans - Bay Bridge Project in Oakland, CA
• Tesla Gigafactory in Sparks, NV
• Souza Construction - Lemoore Naval Air Station Project in Fresno, CA • Advance Range Solution - Fort Hunter Liggett in Jolon, CA • Hensel Phelps - Mule Creek Prison in Ione, CA
Vice President, West Region
Bureau Veritas North America, Inc.
2015 - Present
Serves as Vice President for the West Coast code compliance division. Manages over 50 employees throughout California, Arizona, Nevada, Washington, and Utah. Oversees plan review and inspection activities to ensure BV has ample resources to meet turnaround times and provide quick response to inspection requests. Works directly with plan review team to gain efficiencies in turnaround times. Effectively reduced the number of reviews by promoting direct contact with designers and municipalities to remedy code deficiencies during the first and second reviews, allowing our team to approve projects during the second submittal phase.

EDUCATION
M.B.A.

B.S., Business Management

LICENSES/CERTIFICATIONS
Six Sigma Green Belt Certified
OSHA 30
United States Navy: Honorable
Discharge

TOTAL YEARS AT BV
7+

TOTAL YEARS OF EXPERIENCE
33+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 10 916.725.4200 | www.bvna.com
A. Information About Firm
Johnny Goetz, Director of Operations
Johnny has 27+ years of experience in the construction industry with a strong history of timely execution of large-scale initiatives involving many stakeholders. He is a seasoned leader having supervised teams of inspectors, project managers, architects, engineers and designers with strengths in communication, management of customer relationships, strong budget oversight and control, and a deep knowledge of building, state, and local codes.

Select Experience
Director of Operations
Bureau Veritas North America, Inc.
2021 – Present
Serves as Director of Operations for the West Coast Facilities Division. Manages over 50 employees throughout California, Arizona, Nevada, and Washington.

Oversees plan review and inspection activities to ensure BV has ample resources to meet turnaround times and provide quick response to inspection requests.

Works directly with plan review team to gain efficiencies in turnaround times.

Building Official/Senior Plans Examiner
Private Sector
2020 - 2021
Participate in the development and administration of the Divisions goals, objectives, and procedures. Formulated and applied uniform policies and standards for the Building Divisions programs. Research regulations, procedures and/or technical materials relating to building codes, state laws and enforcement.

Assistant Director of Construction, Codes and Standards Private Sector
2018 - 2019
Managed the construction, renovation and capital improvements process for projects ensuring on budget and timely completion. Identified capital expenditures for existing portfolio and new acquisition properties and prepare budgets and schedules.

Municipal Experience
Town of Truckee; Town of Mammoth Lakes; Mammoth Lakes Fire Department 2003 – 2018
Served as the CBO for the Town of Truckee from 2013–2018. Was responsible for daily activity within the Building Division including permit issuance, plan check, inspections, and code compliance activity. From 2003–2013 served as the Assistant BO/Solid Waste Coordinator for the Town of Mammoth Lakes where responsibilities included oversight of permit issuance, plan check, and inspection as well as supervision of the Building Division Budget and Code Compliance Workgroup coordination. Furthermore, was an Engineer with the Mammoth Lakes Fire Department from 2005–2013

EDUCATION
UCLA Extension Construction
Management

CERTIFICATIONS
ICC Certified:

Certified Building Official
CA Commercial Building Inspector
CA Residential Building Inspector
CALGreen Inspector
Certified Sustainability Professional
Building Inspector
OSHA 10 and 30 hour certified, FEMA
100, 200, 700, & 800 Certified
Cal OES SAP # 63223

PROFESSIONAL AFFILIATIONS
International Code Council (ICC): Code
Development Committee
ICC / CALBO Exam Development
Committee
ICC Pool Solar Heating and Cooling
Standard Consensus Committee
Member Elect - Building Officials
Membership Council
California Building Officials CALBO
Training Institute (CTI) Committee
National Green Building Standard
Consensus Committee
California Department of State
Architects - Member Disabled Access
for Electric Charging Vehicles Working
Group
California Building Officials (CALBO)
County Building Officials Association of
California

TOTAL YEARS AT BV
1+

YEARS OF EXPERIENCE
27+ (Public and Private Sectors
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 11 916.725.4200 | www.bvna.com
A. Information About Firm
Salvador Gonzalez, Business Unit Manager
Salvador Gonzalez has 17+ years of experience within the industry. Salvador has received various certifications throughout his career which have served to demonstrate his knowledge and expertise. He has excelled in various projects within California and has worked in various sectors throughout the industry.

Salvador Gonzalez is a well-rounded individual and a team player.

Select Experience
Business Unit Manger
Bureau Veritas North America, Inc.
2021 – Present
Directs the operations for the Northern California region, managing the day to day operations of the office. On a daily basis works closely with clients to meet their needs and provide quality services efficiently. Responsibilities include building official duties, special project management, managing contracts of permits, plan check, and inspection services for the jurisdictions throughout Northern California.

Senior Building Plans Examiner
City of West Sacramento, CA
2015 - 2021
Reviewed and approved building construction plans to ensure compliance of plans with pertinent codes, regulations, and ordinances. Organized, assigned, and reviewed the work of assigned consultants engaged in residential, commercial, and industrial building plan reviews. Performed complex accessibility field inspections to ensure compliance with plans and accessibility code requirements.

Senior Building Inspector
City of Ventura, CA
2012 - 2015
Inspected commercial and residential buildings and structures to determine compliance with the structural, mechanical, plumbing, electrical, and housing codes and approved plans. Inspected workmanship and materials in building construction plans for conformance with plans and specifications and inspected potentially substandard or dangerous buildings. Prepared and maintained reports, letters, and correction notices on code violations and variations from approved plans.

Building Inspector II
Amador County, CA
2006 - 2012
Performed field inspections of residential, commercial, or industrial structures in varying stages of construction, alteration, or repair. Interpreted applicable codes, ordinances, and regulations for builders and homeowners. Investigated violations of building and zoning laws.

EDUCATION
Bachelor’s Degree, Construction
Engineering Technology
A.A., Building & Safety Code
Administration

LICENSES/CERTIFICATIONS
ICC Certified:

Accessibility Inspector
Plans Examiner
Certified Building Official
Residential Combination Inspector
California Building Plans Examiner
Building Inspector
Mechanical Inspector
Electrical Inspector
Plumbing Inspector
Combination Inspector
CALGreen:

Inspector
Plans Examiner
CA Certified Access Specialist (CASp),
#796

PROFESSIONAL AFFILIATIONS
California Building Officials (CALBO)
International Code Council (ICC)
CALGreen

TOTAL YEARS AT BV
1+

TOTAL YEARS OF EXPERIENCE
17+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 12 916.725.4200 | www.bvna.com
A. Information About Firm
Andrea Coley, Inspection Services Manager
Andrea has managed inspection staff for 25+ years and serves as a liaison between BV staff and numerous California jurisdictions. Her responsibilities include supervision of the day-to-day operations of BV inspection staff working in various jurisdictions in California. Andrea is responsible for developing and implementing job assignments at client offices as well as establishing and maintaining client relations with the jurisdictions and agencies to ensure staffing needs are being met. She specializes in ensuring that services provided are high quality and efficient. Andrea received the Sacramento Valley Association of Building Officials’ Outstanding Industry Member Awards in 2010, 2011, 2013, 2015 and 2016 as a reward for her outstanding efforts, commitment, and dedication to the industry. She also received the Industry Person of the Year Award for her contributions to CBOAC in 2015 and 2016.

Select Experience
Inspection Services Manager
Bureau Veritas North America, Inc.
2005 - Present
Provides management and client liaison services for jurisdictions throughout California, Arizona, Washington, Hawaii, and Nevada. Manages local Human Resources Deputy for division. Responsible for recruiting qualified employee candidates. Assignments include:

Building Department Services Manager
City of West Sacramento
Monitors the needs of the City to ensure that staff is adequately providing services and exceeding the City’s expectations. Assists in the management and coordination of plan review, inspection, and permit technician activities for the City. Attends City staff meetings.

Plan Review Coordinator and Inspection Services Manager Cities of Lincoln, Burlingame, Vallejo, Rancho Cordova, and Folsom Coordinates with City Building Officials to develop systems for plan delivery, tracking, communication, and project review guidelines. Serves as primary point of contact between BV and the Cities to maintain timely plan reviews and inspections, accurate invoicing, and ensure BV is responsive to their needs.

Inspection Services Manager
Band of Pomo Indians, Dry Creek Rancheria
Provided Inspection management for the 1,800,000 square foot casino and resort project. Project included 2,600 slot machines, 2 main card rooms, 4 restaurants, meeting facilities, a 480 room hotel, 2 pools, 2 jacuzzis, and a full service spa.

There are also plans for the construction of 2 nightclubs, 2 bars, and a 4 story subterranean parking garage with 1,700 below grade parking stalls.

PROFESSIONAL AWARDS
SVABO Outstanding Industry Member
2010
SVABO Outstanding Industry Member
2011
SVABO Outstanding Industry Member
2013
CBOAC Certificate of Appreciation
SVABO Outstanding Industry Member
2015
CBOAC Industry Person of the Year 2015
SVABO Outstanding Industry Member
2016
CBOAC Industry Person of the Year 2016

PROFESSIONAL AFFILIATIONS
SVABO Sergeant of Arms 2009 2017
Sacramento Valley Association of
Building Officials (SVABO)
CBOAC Board Member 2014-2017
County Building Officials Association of
California (CBOAC)
Napa/Solano County Chapter of the ICC
Yosemite Chapter of the ICC
Peninsula Chapter of the ICC
East Bay Chapter of the ICC
International Code Council (ICC)
California Building Officials (CALBO)

TOTAL YEARS AT BV
17+

TOTAL YEARS OF EXPERIENCE
25+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 13 916.725.4200 | www.bvna.com
A. Information About Firm
Leo DePaola, Vice President of Sales, Facilities & QA/QC Manager Leo has 28+ years of experience as an inspector, plan reviewer, and building official. He has spent his career wearing many hats at each job. He also has experience as a code enforcement supervisor and as a manager. With his expansive knowledge and strong customer skills, Leo is a valuable member to any professional team.

Select Experience
Vice President of Sales, Facilities & QA/QC Manager
Bureau Veritas North America
2018 - Present
Leo hold numerous positions leverage his sales and technical expertise at BV. In addition, Leo is client focused and emphasizes flexibility while maintaining safety and enforcing code compliance.

Community Development Director / Building Official
City of Chico
Served in a multi-faceted role overseeing planning and execution of inspections for residential and commercial construction projects. Provided leadership and supervision for the department. Assisted with preparing, managing, and allocating department budget.

Building Inspector
City of San Rafael
Conducted commercial plan review and resale inspections. Also performed services as a code enforcement supervisor.

Fire Inspector/Building Official
City of St. Helena
Performed plan review and building inspection services. Worked on ordinance developments. Served as project manager for the Carnegie Library renovation.

Fire Inspector/Building Official
The Phillips Group
Performed fire inspection services with multiple cities. Also conducted plan review and building inspection services for over 20 jurisidictions. Wrote 2001 Uniform Building Code (UBC) to 2007 international Building Code (IBC) Transition Ordinance for numerous cities.

Store Manager
Yardbirds
Worked as a manager for Santa Rosa, San Rafael, and Fairfield. Managed staff of 170 employees and 15 managers. Generated $45 million in annual sales with a $4 million running inventory. Re-established profits for the failing stores in both Fairfield and San Rafael.

EDUCATION
A.A., General Studies

REGISTRATIONS/CERTIFICATIONS
ICC Certified:

Building Official
Building Plans Examiner
Building Inspector
Electrical Inspector
Plumbing Inspector
Mechanical Inspector
Post Disaster Evaluator
Green Building Professional
Green Point Rater

TOTAL YEARS AT BV
4+

TOTAL YEARS OF EXPERIENCE
28+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 14 916.725.4200 | www.bvna.com
A. Information About Firm
Frank Glazewski, A.I.A., Registered Architect
Frank has been working as an Architect with 34+ years of experience in both residential and commercial projects. Frank has a strong structural background with experience developing engineering solutions for structures utilizing steel, concrete, masonry, timber, and light gauge framing. In addition to building design, his project experience includes retaining walls, metal building foundations, SIP panels, drilled pier and grade beam foundation systems, and equipment support and anchorage.

Select Experience
Architect
Bureau Veritas North America, Inc.
2019 - Present
Licensed professional Architect in the states of CA, UT, CO, ID and WA. Creates designs for new structures and works on alterations and redevelopments of existing structures. Adept at using specialized construction knowledge and high-level design skills to conceive buildings which are functional, safe, sustainable, and aesthetically appealing. Prepares feasibility reports, determines environmental impacts, and assists in the creation of project proposals. Establishes timelines and oversees the construction process. Stays proactive throughout the building process, adapting plans according to budget constraints, environmental impacts, and client needs. Proficient with CAD, AutoCAD, and Revit software.

Architect
Frank M. Glazewski
1998 - 2019
Worked as a self-employed architect. Responsible for providing architectural and structural services for wide range of residential, agricultural, and commercial projects. Performed structural plan review for various entities.

Served as a commissioner for the California Architects Board Supplemental Examination for two years.

Project Manager, Partner
Architectural Engineering Specialists
1994 - 1998
As a project manager and partner with AES, he was responsible for structural engineering for a wide range of low rise residential and commercial projects with an emphasis on structural engineering.

Project Manager
Bruno and Hawkins, Architects
1989 - 1993
As a project manager, Frank provided architectural services and structural engineering for low rise residential and commercial projects.

LICENSES/CERTIFICATIONS
Licensed Professional Architect:

CA#C-27470
UT #9062357-0301
CO #ARC.00403787
ID #AR-986280
WA #20102508
Residential Designer, NV #303-RD

PROFESSIONAL AFFILIATIONS
California Board for Licensed
Professional Engineers, Land Surveyors
and Geologists

TOTAL YEARS AT BV
3+

TOTAL YEARS OF EXPERIENCE
34+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 15 916.725.4200 | www.bvna.com
A. Information About Firm
Ashkan Delsim-Arya, P.E., Plan Review Engineer
Ashkan has over a decade of expierience as a plan review engineer as well as a structural design engineer. He is proficient in CSI software including ETABS, SAP, SAFE, and Auto CAD (Ver.2017, Enercalc, StruCalc, Retainpro, and Struware). His familiarity with multiple codes and standards includes ASCE, ACI, AISC, IBC, NDS, and CBC. He has worked with several municipalities in the State of California and has proven his reliability, strong customer service, and the depth of his technical knowledge.

Select Experience
Plan Review Engineer
Bureau Veritas North America, Inc.
2018 - Present
Responsible for plan review and commentary on a variety of plans including residential, commerical, additions, alterations, tenant improvements, and new construction. His expertise has also been utilized during the City of Santa Rosa fire recovery effort.

Structural Design Engineer
BHW Structural Engineers, Inc., Larkspur, CA
2017 - 2018
Prepared structural drawings for additions, remodels, retrofits, new construction, and repair projects along with supporting structural lateral and gravity loading calculations.

Structural Design Engineer
Consultant, Self-Employed, San Rafael, CA
2014 - 2017
Prepare structural plans and calculations for a variety of residential and commerical projects
Structural Design Engineer
SH&B Consulting Engineers, Co., Tehran, Iran
2008 - 2013
Designed low/mid-rise, up to 13 stories, concrete and steel structures consisting of different lateral load resisting systems such as concrete shear wall, moment frames, and different steel bracings and moment frame systems.

Plans Examiner
Design Development- Intermediate Designer
Bassenian Lagoni Architects
2005 – 2008
Successfully transferred from Project Manager role in Production Department to Design Development role in Design Department while continuing to manage multiple on-going projects. Created Hundreds of design drawings via DataCAD for projects within the United States and China. Trained Junior Designers how to create Design Development Drawings from Schematic Drawings. Increased Junior Designers knowledge of client, consultant and builder preferences

EDUCATION
B.S., Civil Engineering

CERTIFICATION
Professional Civil Engineer
CA #88855

TOTAL YEARS AT BV
4+

TOTAL YEARS OF EXPERIENCE
13+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 16 916.725.4200 | www.bvna.com
A. Information About Firm
Cristian Son, P.E., Electrical Plan Review Engineer
Cristian has over 22 years of experience as an electrical engineer performing highly advanced plan review of single and multi-story structures and commercial, industrial facilities, power plants energy storage facilities and has worked on property condition assessments.

His electrical expertise includes design, low and medium voltage, power, lighting, one line diagrams, load calculations, fire alarms, electrical rooms, and electrical specifications using AutoCAD. He performs plan and peer reviews for power plants includes solar, wind and gas. His experience in plan and peer review for commercial and industrial facilities include retail buildings, schools, hospitals, fast food restaurants, hotels, laboratories, storage buildings, temples, tenants improvements, oxidizers, wireless towers, oil refineries, data centers, and casinos for various agencies, organizations and local jurisdictions. Cristian analyzes complex electrical systems for cod and ordinance compliance using international, federal, and state regulations, codes, and standards, such as CEC, NEC, CBC, NFPA, NESC, ICC, IEC, BS, GO, and IEEE for his reviews.

Select Experience
San Jose State University Campus Village / Health & Counseling Center San Jose State University, CA
Provided review services to verify that the construction of this new, 192,895 square foot, 10-story structure is completed in substantial compliance with the approved plans and specifications, applicable building codes, and California State University specific standards and regulations.

California State University Cal Poly
San Luis Obispo, CA
Provided review services for the Student Housing South project which consists of seven, four and five story residential buildings which will house an additional 1,444 student beds, 29 Resident Advisor spaces, and 2 two bedroom apartments for professional staff. The total square footage is approximately 383,000. In addition to the housing structures, a welcome center and 483 structured parking spaces will be included totaling to approximately 154,000 square feet. The total project budget is approximately $165 million which includes all site development, site utilities, parking, ramps, sidewalks, curb cuts, landscaping, site lighting, and signage.

City and County of Honolulu
Provides third party electrical plan review services for projects located in the City and County of Honolulu, Hawaii. Projects include Coffee Bean, Tower A Halawa View apartments, Kapolie Mixed Use Phase 1, GNC Kapolie, GYU TVA, University Campus Housing duplexes, Hawaiian Airlines, and more.

University of Nevada, Reno
Reviewed the Great Basin Hall project for electrical components. Provided comments to the architect and conduct rechecks of the plans to verify substantial compliance with the applicable building codes.

EDUCATION
M.S. Electrical Engineering
Minor in Electro - Mechanical
Applications

REGISTRATIONS/CERTIFICATIONS
Registered Professional Engineer:

CO, #46648
NM, #21188
UT, #7994591-2202
Registered Electrical Engineer:

CA, #16910
AZ, #51091
HI, #14016 (TPR-052 Certified)
ID, #15242
NV, #21663
TX, #111129
WA, #49902
Professional Affiliations
Institute of Electrical and Electronics
Engineers (IEEE)
National Council of Examiners for
Engineering and Surveying (NCEES)
National Fire Protection Association
(NFPA)
International Association of Electrical
Inspectors (IAEI)

TOTAL YEARS OF EXPERIENCE
22+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 17 916.725.4200 | www.bvna.com
A. Information About Firm
Troy Schmidt, S.E., Structural Plan Review Engineer
Troy has over 21 years of experience as a structural engineer in California. He has extensive experience working on OSHPD and DSA projects throughout Northern California. He is knowledgeable in various design and structural engineering software programs. He is able to conduct plan review services for various building types including residential, commercial and industrial occupancy types.

Select Experience
Structural Plan Review Engineer
Bureau Veritas North America, Inc.
2016 - Present
Conducts structural plan review services for complex projects throughout California. Projects reviewed include Valley Milk in the City of Turlock.

Project Engineer/ Principal
Anderson & Doig Structural Engineers
2007 - 2016
Delivers innovative, cost effective solutions to meet the aesthetic and functional demands of the building for the client from schematic design to DSA, OSHPD or city approval and through construction. Selects and optimizes structural systems to support lateral and gravity loads for single and multi-story steel, concrete, masonry, wood and light gauge steel structures. Produces structural calculations, design drawings, specifications and provides construction administration services in compliance with the California Building Code. Projects include K-12 public schools, healthcare facilities, private colleges, churches, residential and commercial buildings, structural rehabilitation, seismic retrofit and forensic engineering. Projects utilize design-build, design-bid-build and integrated project delivery methods. Manages client base as well as engineering, drafting and administrative staff.

Design Engineer/ Project Manager
Harris & Sloan Consulting Group
2004 - 2007
Analyzed, designed and detailed single and multi-story buildings throughout California using wood, steel, concrete and masonry. Projects included new custom and production residential homes, recreation centers, apartment, condominium and senior housing complexes, renovations, mixed-use, commercial, retail and office buildings. Successfully managed client base providing quality engineering for projects on time and within budget.

Responsible for creating project proposals, invoices and schedules, attending value engineering and other client meetings, providing structural observation and construction administration services as well as managing engineering and drafting staff.

EDUCATION
MS Civil Engineer, Structural Emphasis
BS Civil and Environmental Engineer

LICENSES/CERTIFICATIONS
Registered Professional Engineer:

VA, #0402063162
CA, #71078
NV, #027963
WA, #20107610
FL, # 90619
Registered Structural Engineer:

CA, #5795

TOTAL YEARS AT BV
6+

TOTAL YEARS OF EXPERIENCE
21+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 18 916.725.4200 | www.bvna.com
A. Information About Firm
Wendy Haggard, P.E., Plan Review Engineer
Wendy has over 10 years of experience in the engineering field. She is knowledgeable in the areas of infrastructure development, sewer design, and roadway design.

Select Experience
Plan Review Engineer
Bureau Veritas North America, Inc.
2014 - Present
Provides plan review services for projects such as residential, commercial, industrial, infrastructure, development, grading, etc. Specific projects include:

Cities of Lincoln, Roseville, and Sacramento
Provides as-needed structural plan review services for various clients in California. Projects include residential and commercial new and existing structures.

County of Sacramento’s Sacramento Area Sewer District (SASD) [formerly known as County Sanitation District 1 (CSD-1)], Sacramento, California Reviewed upcoming developments and determined how to provide service consistent with the SASD master plan. Reviewed all sewer studies for upcoming development. Attended coordination meetings with other agencies. Edited a procedures manual for SASD Development Services Section designed to aid in the transfer of personnel.

Town of Loomis
Provides civil plan review services on an as-needed basis for the Town. Reviews are typically performed at the Town of Loomis when Town staff is out of the office.

Multiple Projects, Northern California - Plan Review Services Program Reviewed plans of subdivisions and commercial projects for compliance with local standards. Worked with various agencies, mostly in the Northern California region.

EDUCATION
M.S., Civil Engineering
B.S., Civil and Environmental
Engineering

LICENSES/CERTIFICATIONS
Registered Professional Engineer:

CA, #66422

TOTAL YEARS AT BV
8+

TOTAL YEARS OF EXPERIENCE
10+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 19 916.725.4200 | www.bvna.com
A. Information About Firm
Hassan (Henry) Hadidi, Ph.D., S.E., Structural Engineer Henry is a results-oriented structural engineer with 33+ years of experience in plan review and design. He has extensive knowledge of current building codes including IBC, IRC, ACI 318, ACI 530, AISC 341, AISC 358, AISC 360, AISI, ASCE 31-03, ASCE 41-13, ASCE 5, ASCE 7, and NDS. He has strong verbal and written communication skills in meetings and communicating with clients to answer questions regarding the generated plan review comments. He is a self-starter with a strong ability to lead or work within a team and has demonstrated organizational and problem-solving skills. Recent experience includes several pedestrian walk bridges for the University of California, Los Angeles and also for the City of Roseville.

Select Experience
Senior Structural Engineer
Bureau Veritas North America, Inc.

Plan review of residential and commercial projects of all sizes and complexities throughout California.

Plan Review
JW Marriott Hotel
Plan review for a new 12-story, four-diamond luxury hotel with two levels of subterranean parking. The hotel will have 466 guest rooms as well as meeting space for groups.

Structural Plan Review
Cahuilla Casino & Hotel Project
Plan review for the Cahuilla Band of Indians new casino and hotel property which will replace the original casino facility. The project is 14,920 SF, mixed occupancy, A2 and B, construction type II-B, including a 31,997 SF hotel and 34,121 SF casino.

Private Sector Projects:
• Reviewed plans and calculations for the seismic retrofit of two reinforced concrete buildings at Atascadero State Hospital in Atascadero, California as part of the Department of General Services (DGS) plan check program. • Reviewed plans and calculations for the design of a segment of the Los Angeles Metropolitan
• Purple Line underground metro tunnel in Los Angeles, California, as part of the LA Metro internal review.
• Reviewed plans and calculations for the seismic retrofit of the Caltrans Headquarters buildings located in Sacramento, California. • Reviewed plans and calculations for the foundation design of four large prefabricated buildings in a new church campus as part of the company’s internal QA/QC program.

EDUCATION
Ph.D. Structural Engineer
M.S. Structural Engineer
B.S. Civil Engineer

LICENSES/CERTIFICATIONS
Registered Professional Engineer:

CA, #S4078
CA, #C49136
ICC Certified:

Building Plans Examiner

PROFESSIONAL AFFILIATIONS
International Code Council (ICC)

TOTAL YEARS OF EXPERIENCE
33+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 20 916.725.4200 | www.bvna.com
A. Information About Firm
Rick Mauldin, C.A.Sp., Plans Examiner
Rick is a skilled plans examiner and inspector for major multi-discipline and multi-level building projects, known for providing inclusive plan examinations and support to fellow coworkers and various jurisdictional building staff. As a building official, senior plans examiner and senior inspector, Rick has 37 years of management, inspection, contracting, building inspection, and building code compliance review experience, including experience with both a city agency and the private sector. He has completed complex reviews of a variety of projects including fire stations, indoor and outdoor malls, multi-story parking structures, hotels and motels, various cellular towers, electrical distribution systems, photo voltaic systems, mechanical systems, plumbing systems, multi-level commercial establishments, various restaurants and fast food buildings, medical and dental offices, commercial swimming pools, mixed use occupancy buildings, multifamily buildings, single and multi-level single-family dwellings and site civil review for site accessibility access. He is also extremely organized and professional when managing several large projects and working with clients. Rick also worked on higher education projects, such as Arizona State University.

Select Experience
Building Plans Examiner
Bureau Veritas North America, Inc.
2011 - Present
Senior plans examiner responsible for residential, commercial, and industrial plan review of projects throughout California, Washington and Arizona. Specific projects include:

City of West Sacramento
Provides in house plan review services for residential, commercial, and industrial projects in the City of West Sacramento. Works effectively with applicants to explain code requirements. Creates correction letters outlining areas of improvement for plans and referencing the applicable building code sections and locally adopted regulations.

City of Roseville, CA
Provides plan review services to the City of Roseville. Assists with reviewing Roseville Westfield Galleria tenant improvement projects by verifying compliance with the California Building Code as well as Westfield’s Tenant Improvement requirements. Other projects include:
ƒ Fiddyment Ranch plans 2,3,4,5,6
ƒ Diamond Creek
ƒ Sierra New Town Homes
ƒ Sammy’s Rockin Bar and Grill
ƒ Town Square, tenant improvement
ƒ The Club - Del Webb
ƒ JMC Homes 2010, code updates
ƒ Verrado at Diamond Creek
ƒ Custom Homes at Whispering Canyon
ƒ Civic Plaza revisions

LICENSES/CERTIFICATIONS
ICC Certified:

Accessibility Inspector/Plans Examiner
Building Inspector
Building Plans Examiner
CA Building Plans Examiner
CA Combination Inspector
CA Commercial Building Inspector
CA Commercial Electrical Inspector
CA Commercial Mechanical Inspector
CA Commercial Plumbing Inspector
CA Residential Building Inspector
CA Residential Electrical Inspector
CA Residential Mechanical Inspector
CA Residential Plumbing Inspector
Combination Inspector
Commercial Building Inspector
Commercial Electrical Inspector
Commercial Mechanical Inspector
Commercial Plumbing Inspector
Electrical Inspector
Mechanical Inspector
Plumbing Inspector
Residential Building Inspector
Residential Electrical Inspector
Residential Mechanical Inspector
Residential Plumbing Inspector
IAPMO:

Plumbing Inspector
Mechanical Inspector
DSA:

Certified Access Specialist #779
State of California, HCD - Quality
Assurance Inspector
State of Utah, DOPL - Combination
Inspector
State of Oregon Certified:

SIA Structural Inspector, #5962SIA
PEA Plans Examiner A-Level, #6057PEA
MIA Mechanical Inspector A-Level,
#5908MIA
CAS Residential Structural Inspector,
#2619CAS

TOTAL YEARS AT BV
9+

TOTAL YEARS OF EXPERIENCE
35+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 21 916.725.4200 | www.bvna.com
A. Information About Firm
David Gavranich, Plans Examiner
David has over 21 years of experience providing structural reviews to a large number of jurisdictions in Arizona, California and Washington State. He is an Engineer in Training and is an ICC Certified Plans Examiner.

Select Experience
Plans Examiner
Bureau Veritas North America, Inc.
2007 - Present
Responsible for providing structural plan review for commercial structural building plans and structural calculations for compliance with the International and California Building Codes. Types of buildings reviewed include single and multi-story wood, concrete tilt-up, CMU, steel, and pre-manufactured steel buildings. Conducts plan reviews for power and energy projects for compliance with the California Building Code. Specific projects include:

Winters Hotel
Provided structural plan review of a new hotel in the City of Winters. The structure consisted of three floors with approximately 24,000 square feet of space per floor.

Thunder Valley Casino and Hotel
United Auburn Indian Community
Provides structural plan review services for various projects for the United Auburn Indian Tribe. Projects include the buffet renovation, High Steaks restaurant renovation, events pavilion, summer concert series stage, etc. (N) Tilt-up Warehouse/Office Building
Yuba City, CA
Provided structural plan review for the new tilt-up warehouse/ office building which is a one story concrete tilt-up structure intended for warehouse and office use. The building contains a 14,249 square foot warehouse space and 4,720 square foot office space constructed of tilt-up concrete panels and open web steel roof joists.

Martis Camp Golf Lodge
Town of Truckee, CA
The Lodge is a three story, 60,388 square feet structure that contains various amenities including men’s and women’s locker rooms. The challenging foundation was built on a sloping site that consisted of rock. Since the rock was difficult to excavate in multiple areas, many foundations and retaining walls required doweling and pinning into the rock. Review of precast planks, roof and floor trusses, SSI joist premanufactured roof trusses.

EDUCATION
B.S., Civil Engineer

LICENSES/CERTIFICATIONS
ICC Certified:

Building Plans Examiner
CAL Green Plans Examiner
State of Oregon Certified:

PEA - Plans Examiner A-Level,
#6058PEA

PROFESSIONAL AFFILIATIONS
Structural Engineers Association of
Northern California (SEAONC)
International Code Council (ICC)

TOTAL YEARS AT BV
15+

TOTAL YEARS OF EXPERIENCE
21+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 22 916.725.4200 | www.bvna.com
A. Information About Firm
Gary Eide, C.B.O., Plans Examiner/Inspector
Gary has more than 30 years of experience in the building safety industry and has served as Chief Building Official, Interim Building Official, ADA Coordinator, Plans Examiner and Building Inspector throughout his career. He started his career in municipal work with the City of Lincoln in 2002 as a Building Inspector I and worked his way up to becoming Chief Building Official in 2014. Prior to his employment with the City of Lincoln, Gary owned a construction company. He has been an active member of the SVABO and has received multiple awards and recognitions including: 2009: Bob Stoddard of the Year; 2010: Outstanding Contributions; and 2011: Bob Stoddard Inspector of the Year. He has been on the SVABO Education Committee since 2008, was the Co-Chairman Education Committee in 2009 and 2010, the Education Chairman in 2011, and currently serves on the committee.

Select Experience
Plan Review Engineer/Inspector
Bureau Veritas North America, Inc.
2018 - Present
Senior plans examiner responsible for residential, commercial, and industrial plan review of projects throughout California. Works effectively with applicants to explain code requirements. Creates correction letters outlining areas of improvement for plans and referencing the applicable building code sections and locally adopted regulations.

Interim Building Official
City of Marysville
2018 - 2019
Served as Interim Building Official. A working supervisor who planned, oversaw and performed functions of plan review and approval, permit applications, building inspections and code enforcement in support of a growing city.

Responsive to inquiries from members of the public, fire district, contractors, developers and co-workers.

Chief Building Official and ADA Coordinator
City of Lincoln
2014 - 2018
Performs the duties of the Building Official as directed by the Development Services Director and the City Managers. Supervises and assigns the daily inspection request lists to the building department inspection staff. Supervises, assigns and performs all types of building plan review submittals. Manages numerous building consultant firms. Manages, notices and investigates all building department and Municipal Code enforcement issues. Participates in Development Service meetings and determinations. Provides a positive customer service experience to the developer, contractor and homeowner.

Provides technical support to the permit tech, planning, engineering and inspection staff. Prepares and manages the building department budget.

Provides over the counter, email and phone assistance for building code questions or complaints.

EDUCATION
Building Industry Courses

LICENSES/CERTIFICATIONS
General Contractors License:

CA, #422828
ICC Certified:

Building Official
Accessibility Inspector/Plans
Examiner
Building Inspector UBC
Building Inspector CBC
Building Plans Examiner
Building Plans Examiner CBC
Combination Plans Examiner
Electrical Plans Examiner
Mechanical Inspector UMC
Mechanical Inspector CMC
Mechanical Plans Examiner
Plumbing Plans Examiner

PROFESSIONAL AFFILIATIONS
Sacramento Valley Association of
Building Officials (SVABO)
International Code Council (ICC)

TOTAL YEARS AT BV
4+

TOTAL YEARS OF EXPERIENCE
31+
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 23 916.725.4200 | www.bvna.com
A. Information About Firm

PLAN REVIEW, INSPECTION AND RELATED

BUILDING SAFETY SERVICES
City of Santa Rosa, CA
CITY CONTACT: JESSE OSWALD, BUILDING OFFICIAL
ADDRESS: 100 SANTA ROSA AVENUE, SANTA ROSA, CA 95404
EMAIL: [email protected]
TELEPHONE: 707.543.3249
DATES OF SERVICE: 2014 - PRESENT
Our team has successfully been providing services to the City since 2014 working closely with the City on multiple projects, including Santa Rosa’s post Tubbs Fire recovery effort. In the wake of this devastating fire that impacted the community in October 2017 and destroyed more than 3,000 residential structures and 30 commercial buildings, the City faced challenges with staffing a permit center dedicated to the rebuilding efforts, while continuing to meet the traditional workloads of usual development and construction.

The City issued a competitive bid to staff and support the dedicated Resilient Permit Center, and BV was selected as the sole consultant to meet this need. Under a short timeline, we successfully assembled a team to provide on-site permit center services that included plan review engineers, plans examiners, permit technicians, engineering technicians, planners, inspectors, environmental health specialists, customer service, and marketing/outreach specialists.

We are proud to have partnered with the City during this critical period of rebuilding, working hand-in-hand with stakeholders in an effort to make the process as smooth as possible. BV has provided a variety of permit processing, plan check and inspection services for the repair and reconstruction activities associated with the Tubbs Fire. Over 2,300 permits have been processed to-date, resulting in approximately 85,000 inspections.

BUILDING DEPARTMENT SERVICES/

ENGINEERING REVIEW, MAP CHECKING

AND LAND SURVEYING SERVICES
City of Fairfield, CA
BUILDING CITY CONTACT: JEFF THOMAS, BUILDING OFFICIAL
ADDRESS: 1000 WEBSTER STREET, FAIRFIELD, CA 94533
EMAIL: [email protected]
TELEPHONE: 707.428.7442
ENGINEERING CITY CONTACT: JAMES PALUCK, SENIOR CIVIL ENGINEER ADDRESS: 1000 WEBSTER STREET, FAIRFIELD, CA 94533
EMAIL: [email protected]
TELEPHONE: 707.428.7479
DATES OF SERVICE: 2007 - PRESENT
BV has provided map review and land surveying services for the City of Fairfield for over 5 years. Projects include The Cottages’ review, which is a four acre development that will include nearly 46 single family attached homes with a private park. Another project is the Garibaldi Ranch Unit 6 projects is a proposed residential family subdivision which would include 205.65 acres housing 675 lots varying in size from 4,000 sq. ft. to over 20,000 sq. ft. BV provided the review of the final map to verify conformance to the requirements of the Subdivision Map Act, the City of Fairfield Municipal Code, the approved Tentative Map, and the Conditions of Approval.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 24 916.725.4200 | www.bvna.com
A. Information About Firm

PLAN REVIEW SERVICES
City of Newark, CA
CITY CONTACT: MATTHEW FARREL, BUILDING OFFICIAL
ADDRESS: 37101 NEWARK BOULEVARD, NEWARK, CA 94560
EMAIL: [email protected]
TELEPHONE: 510.578.4217
DATES OF SERVICE: 2008 - PRESENT
Since 2008, the City of Newark enlisted the help of BV to provide plan review services. Services include complete or partial review of private or public construction projects regulated by state and local building codes as requested by the City. Field inspection services of private or public construction projects regulated by state and local building codes as requested by the City and miscellaneous building, housing and zoning enforcement services as requested by the City. Currently, BV is providing plan review services for the City’s NewPark Mall renovations, which include multiple large and complex projects. The 60,000 square foot Promenade is now open with the addition of a state-of-the- art 12-screen AMC Theatres, as well as a John’s Incredible Pizza restaurant. Other notable stores include H&M, Show Palace, Daniel’s Jewelers, Swarvoski, Torrid, and Pandora. The south side of the mall is currently being reconfigured to create the ultimate dining experience, featuring a unique class enclosed exterior with dining patios on both levels. New vertical transportation will activate the upper level and improve accessibility. The BV team has worked on most of the above retail, restaurant, entertainment, and fitness venues, as well as hotels as the new Staybridge Suites and Springhill Suites.

BUILDING PLAN REVIEW AND INSPECTION

SERVICES
City of Winters, CA
CITY CONTACT: KATHLEEN TREPA, CITY MANAGER
ADDRESS: 318 FIRST STREET, WINTERS, CA 95694
EMAIL: [email protected]
TELEPHONE: 530.794.6710
DATES OF SERVICE: 2003 - PRESENT
BV provides plan review and inspection services for the City of Winters on an asneeded basis. Our team also provides fill-in building official services when requested.

We have reviewed residential, commercial, and industrial projects including the following:

Winters Hotel
BV provided structural plan review of new hotel in Winters, CA. The structure consisted of three floors with about 24,000 sq. feet of space per floor. The Winters Hotel is a three story wood framed structure of type VA construction and B, A-2, A-3, & R-1 occupancy groups. The vertical resisting system consisted of wood stud walls at each level, pre-manufactured roof trusses at the roof level and pre-manufactured floor trusses at the floor levels. The lateral resisting system consists of wood framed shearwalls around the perimeter and interior walls of the structure and steel moment resisting frames at large open areas were wood framed shearwalls were not present. The structure will not be supported on perimeter and interior foundation grade beams and slab on the prepared subgrade, in accordance with the project geotechnical report.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 25 916.725.4200 | www.bvna.com
A. Information About Firm

BUILDING PLAN REVIEW AND INSPECTION

SERVICES
City of Burlingame, CA
CITY CONTACT: RICK CARO, CHIEF BUILDING OFFICIAL
ADDRESS: 501 PRIMROSE ROAD, BURLINGAME, CA 94010
EMAIL: [email protected]
TELEPHONE: 650.558.7270
DATES OF SERVICE: 2003 - PRESENT
Since 2003, the City of Burlingame enlisted the help of BV to provide plan review and building inspection services including in-house structural plan review support. As a result, BV provides in-house staff and outside plan reviews as well as inspections for a wide range of projects for the City of Burlingame.

Our staff reviewed commercial buildings, condominiums, office buildings, medical offices, residential projects, tenant improvements of various complexities as well as buildings for assembly occupancies. BV provides a licensed engineer two days per week to the City. BV has provided a building inspector to the City to inspect residential and commercial projects.

Select projects include:
• Peninsula Health Care: Full Plan Review for a 124-unit assisted living and memory care facility located at 1600 Trousdale Drive with the goal to expand the living options of the senior citizen community. • Burlingame Point Office Buildings: Plan Review for the six new office buildings located at 300 Airport Boulevard. Other buildings included are a parking garage and an amenity building. • Tennis Center: Full plan review for 60,000 square foot building with two floors of indoor courts. Building is made of structural steel on a site area of nearly 3 acres. Other features include locker rooms, office space, storage space, multipurpose rooms, stretching room, tennis video review video, three lounges, and cafe.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 26 916.725.4200 | www.bvna.com
C. Fee Schedule
B. APPROACH TO

COMPLETING SCOPE OF

SERVICES /

PROJECT APPROACH
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 27 916.725.4200 | www.bvna.com
B. Project Approach C. Fee Schedule
What Sets BV Apart
BV understands while the company offers a wide range of services, not every client needs the same solutions. The firm is committed to timely and ongoing communication with both the City and applicants while being dedicated to working closely with stakeholders in addressing deficiencies to expedite the plan review, building permitting, and inspection process. BV’s team will consistently share best practices and discuss resolutions to code interpretations and deficiencies.

As a solution-oriented firm, BV is justly suited to provide consulting services and possesses:

Unparalleled Building Safety and Code Consulting Expertise • Proven turnkey building safety track record to more than 400 agencies nationally • Municipal management and staff augmentation expertise • Key staff which have helped develop and implement the latest codes • No private sector design work = no conflict of interest Depth of Resources and Proximity to Meet Peak Workloads • Consulting services will be provided out of BV’s Sacramento office • Registered Engineers and ICC Certified staff dedicated to code compliance • USGBC LEED review certifying body
Best Practices and State-of-the-Art Processes to Consistently Meet Turnaround Schedules • First U.S. firm to achieve IAS Certification for third party accreditation (Plano, TX) • Comprehensive and formalized plan review procedure
• Award-winning web-based project tracking and controls • A commitment to early and ongoing communication including pre-submittal meetings, one-on-one reviews, etc. to expedite the approval process
• Electronic plan review to save time, money and paper – a GREEN solution Strong Municipal Focus
• Assisted in the establishment and management of departments for more than 20 newly incorporated cities • Provided building department head positions for more than 50 cities Putting The Right People To Work For You
BV has extensive resources and a large pool of licensed and certified experts who are equipped to handle all of the City of Vallejo’s needs. The firm’s professionals have extensive experience in educational, residential, commercial, industrial, and other related projects of all sizes and complexities. BV and its proposed locally-based staff have a long-established history working for nearby municipalities with regards to the delivery of code enforcement services.

Consequently, the firm can leverage a breadth of plan review, permitting, and inspection processing expertise while offering highly qualified engineers. Our staff will be able to quickly respond to inquiries, service requests, and meetings.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 28 916.725.4200 | www.bvna.com
B. Project Approach
Competence Through Certification - International Code Council Plan review, permitting, and inspections depend on more than codes and standards. Service levels of the highest quality during the provision of these services result from providing trained professionals with the resources and ongoing support necessary to stay current with the latest advancements. ICC certification ensures competent plan examiners and engineers are involved in the critical building approval process. It also helps to continue attracting an increasing level of competence and professionalism into the building code community. The ICC certification represents the BV team’s commitment to providing qualified plan review, building permitting, and inspection staff to the firm’s clients. • Accessibility Inspector/Plans Examiner
• Building Inspector
• Building Plans Examiner
• Certified Building Code Official
• Certified Building Official
• Certified Electrical Code Official
• Certified Fire Code Official Inspector
• Certified Fire Marshal
• Certified Housing Code Official
• Certified Mechanical Code Official
• Certified Plumbing Code Official
• Coastal & Floodplain Construction Inspector
• Combination Inspector
• Combination Inspector - Legacy
• Combination Plans Examiner
• Commercial Building Inspector
• Commercial Combination Inspector
• Commercial Electrical Inspector
• Commercial Energy Inspector
• Commercial Energy Plans Examiner
• Commercial Mechanical Inspector Examiner
• Commercial Plumbing Inspector
• Disaster Response Inspector
• Electrical Inspector
• Electrical Plans Examiner
• Energy Code Specialist
• Fire Inspector I
• Fire Inspector II
• Fire Plans Examiner
• Green Building Residential Examiner
• ICC/AACE Property Maintenance & Housing
• ICC/AACE Zoning Inspector
• Master Code Professional
• Mechanical Inspector
• Mechanical Inspector UMC
• Mechanical Plans Examiner
• Plumbing Inspector
• Plumbing Inspector UPC
• Plumbing Plans Examiner
• Residential Building Inspector
• Residential Combination Inspector
• Residential Electrical Inspector
• Residential Energy Inspector/Plans Examiner
• Residential Fire Sprinkler Inspector/Plans
• Residential Mechanical Inspector
• Residential Plans Examiner
• Residential Plumbing Inspector
• Spray-applied Fireproofing Special Inspector
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 29 916.725.4200 | www.bvna.com
B. Project Approach
Coupled with our extensive ICC certifications, our group also holds the following licenses and certifications:
• Professional Engineer
• Registered Architect
• Master Plumber
• Master Electrician
• Certified Floodplain Manager
• Electrical Engineer
• Mechanical Engineer
• Structural Engineer
• LEED AP
• Fire Protection Engineer
• Environmental Engineer
• Professional Geologist
• Asbestos and Mold Analyst
Specialist
• Elevator Inspector
• Master Plumber
• Journeyman Plumber
• Master Electrician
• Journeyman Electrician
• Registered Sanitarian
• Registered Accessibility
• Code Enforcement Officer
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 30 916.725.4200 | www.bvna.com
B. Project Approach
Technical Expertise Recognized by Multiple
Accreditation Bodies
BV has acquired skills and know-how in a large number of technical areas including a broad knowledge of regulations.

In addition, BV is currently accredited by numerous
national and international delegating bodies in which we seek to maintain, renew, and extend its portfolio of such authorizations. It is subject to regular controls and audits by authorized bodies to ensure that its procedures, including the qualification of its personnel and management systems, comply with the applicable standards, norms, references, and regulations.

IAS AC251 Accreditation
In October 2010, Bureau Veritas
proudly became the first,
and still only, company to
achieve accreditation under the
International Accreditation Service
(IAS) Third-Party Permitting, Plan
Review, and Inspection Service
Providers Accreditation Program
(AC251). AC251 outlines requirements for the accreditation of third-party nongovernmental providers of building
department services and, thus, recognizes the important role that private firms play in ensuring public safety. The goal of this program is to provide accreditation to independent providers of building department services based on quality management principles and best practices to ensure that the outstanding safety record of buildings in the U.S. is maintained. Building departments can use the IAS program to verify that the companies they hire are qualified to provide building safety services for the jurisdiction. For Bureau Veritas, accreditation is a way to provide independent
verification of our established quality procedures that have been an integral part of the company.

For Bureau Veritas to achieve IAS accreditation, evaluators assessed BV across several distinct categories including code administration, construction codes, plan review processes, professional credentials and licensing, and inspection
procedures. In addition, IAS also assessed critical elements of the services provided to jurisdictions such as contract details, operational procedures and plans, and fiscal year budgets.

The International Accreditation Service is a nonprofit, internationally-recognized accreditation body and a
subsidiary of the International Code Council (ICC).

IAS accredits building departments, third-party building department service providers, special inspection agencies, product certification agencies, inspection programs
for metal building manufacturers, fabricator inspection programs, testing and calibration laboratories, inspection agencies, training agencies, curriculum developers, and field evaluation bodies.

Management Systems Certified
ISO 9001:2015 • ISO 14001:2015 • OHSAS 18001:2007
As a world leader in Testing, Inspection & Certification, Bureau Veritas provides clients with solutions to meet their quality, health, safety, environmental protection, and social responsibility (QHSE-SR) objectives. A unique feature of Bureau Veritas is that the company, as a whole, is subject to the high standards of the ISO Management Systems. These systems are applied to our entire operation and periodic audits certify that the company continues to be in full compliance.

The Environmental Management System is applied to
minimize how our operations (processes, etc.) negatively affect the environment (i.e., cause adverse changes to
air, water, or land), comply with environmentally oriented requirements, and to continually improve in the above.

This assures our clients that we are providing more
environmentally responsible products and services.

Wherever our services are provided, they will be accurately prepared and the deliverables will be received in a timely manner.

Bureau Veritas prides itself on our commitment to these principles and has obtained global certification to each of the following International Management Systems Standards:
• ISO 9001:2015 – Quality
• ISO 14001:2015 – Environmental
• OHSAS 18001:2007 – Health & Safety
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 31 916.725.4200 | www.bvna.com
B. Project Approach

PROJECT APPROACH
BV is adept at selecting and managing personnel from
administrative to key management positions, using creative and leading-edge approaches to reaching successful
solutions to tough problems. Since the firm’s back office deals with the public, they always display good interpersonal skills and listening skills which are needed for assessing and understanding customers’ needs. BV’s management team
is dedicated to serving the City and providing the resources necessary to ensure successful As-Needed Outside Plan
Review, Permitting, and Field Inspection Services. The
firm’s management team will directly oversee the review of submittal documents, bulletins, and change orders to assess compliance with the regulations contained in the various building codes and recommend action with respect to the building permit.

Meeting the City’s Needs
BV understands that the City is seeking consultants to
provide As-Needed Outside Plan Review, Permitting, and
Field Inspection Services. BV maintains a robust staff and breadth of resources which allows us to expand or contract our services based on the needs of the City.

BV is able to meet all of the requirements of the City’s current RFP. We are in agreement to provide the following Scope of Services outlined in the RFP, including, but not limited to:

Administrative Services
• When directed, BV will attend staff level meetings
with City staff, public officials, community leaders,
developers, contractors, and the general public.
• When directed, BV will review and provide written
comments on land development matters, and
construction plan review.
• When directed, BV will provide technical advice to City personnel related to all matters of engineering, including but not limited to Disabled Access, current building
code requirements, State and Federal regulations, and
structural engineering.

Geotechnical Engineering Services
• BV will provide professional geotechnical services for peer review of soils report and analysis for the Building Inspection Division.
• BV will provide review, technical advice, and
recommendations to the Building Division.

Plan Check Services
• Upon award of a contract, BV shall perform front counter administrative services, counter permit technician
services, plan review services, and/or field inspection services as requested.
• When directed, as a City agent, BV will receive and
process requests for inspection services.
• When directed, as a City agent, BV will provide
construction and maintenance observations associated
with work performed within City limits. When directed,
BV will review for compliance construction plans,
documents, engineering, and specifications.
• Plan check shall be performed at BV’s offices unless
space is available at the City office and arrangements
have been made for other than the BV’s office location. • BV shall assign personnel who are professionally
qualified to perform commercial and/or residential
construction document plan review as determined by
the City.
• BV shall designate one individual as the responsible
contact for all communications between the City and
consultant.
• BV shall furnish assigned personnel with all necessary materials, resources and training to conduct plan review, including a current copy of applicable City amendments, policies, procedures, ordinances and forms.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 32 916.725.4200 | www.bvna.com
B. Project Approach
• Plan review approval shall not be recommended to
the City until ALL code compliance issues are resolved
to the best of BV’s knowledge and all permit issuance
requirements of the City Building Division are satisfied.

BV shall contact City if there are questions or other
arrangements are requested.
• BV shall pick up all documents to be reviewed from
the City of Vallejo City Hall located at 555 Santa Clara Street, Vallejo CA. BV shall conduct each plan review
in a timely manner and within time-frame guidelines
established herein. Upon completion of each plan
review, BV shall return the reviewed documents to the
City and provide an electronic and hard copy of the plan review comments. Upon completion of the plan review
where approval of the documents is recommended, BV
shall provide two (2) complete sets of all final review documents annotated as approved to the City of Vallejo, Building Inspection Division. A complete and final
invoice for the project being recommended shall be
provided for approval. Ongoing multiple services can be invoiced monthly.
• Plan review comment letters shall be completed in an
approved format and provided to the City.
• BV shall conduct and coordinate all communications with the City’s representative. As directed, BV shall send a copy of the plan review comments to the designer of record
for the project and respond to designer questions. The
consultant shall not contact the applicant when plans
are approved. The City will notify the applicant when the permit is ready to issue.
• Code interpretations are subject to final review and
approval by the Chief Building Official. All plan review comments are subject to the review of the City as
requested.
• BV shall be available within one (1) business day to
respond to questions from the City that may be generated during field inspection for each authorized plan check that is subsequently issued a permit for construction.

Field Inspection Services
• All field inspections shall be performed through the
City’s Planning and Development Services Department,
Building Inspection Division and under the direction of the Chief Building Official or other designated staff.
• BV shall assign personnel who are professionally
qualified as determined by the City to perform
commercial and/or residential construction inspection
or Accessibility inspection. All materials, resources, tools and training shall be supplied by the consultant.
• Projects under construction by permit from the City shall be inspected for compliance with adopted State of California Building, Mechanical, Plumbing, Electrical, Energy and Fire Codes, as amended by the City and as designated by the
City as well as other Codes and regulations adopted by City Ordinance. This shall include polices and interpretations of said Codes adopted by the City.

Other Professional Services
• BV will provide other professional services as authorized by the City.
• BV will provide permit technician assistance with
customers at the Building Counter, including plan
intake, assistance with questions on building code
requirements, etc.
• Undertake over the counter plan review at specified
times, when requested.

Permit Processing and Permit Technician Services
• All permit processing and counter services shall be
performed at the City of Vallejo Permit Center and under the direction of City staff.
• BV shall assign personnel who are professionally
qualified by both experience and training to perform
permit processing and counter services. All materials,
resources, tools, and training shall be supplied by
Consultant.

BUILDING PLAN REVIEW
BV has the capacity to provide the following plan review services to the City:
• Architectural, fire and life safety plans examination • Structural plans examination
• Energy code plans examination
• Accessibility requirements including
» Barrier free plans examination requirements
» Disabled access
» CASp
» ADA
• Mechanical, plumbing, and electrical code plans
examination
• Review and approval of alternate materials, alternative design and methods of construction
• Fire plan review (as-needed) including:
» Fire sprinkler/fire alarm
» Smoke detection and dampers
» Underground
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 33 916.725.4200 | www.bvna.com
B. Project Approach
• Civil plans examination including:
» Grading and drainage
» NPDES/SWPPP
» Development
» Infrastructure
» Water and wastewater
» Sewer
• Green Building and LEED consulting including:
» LEED submittal consultation
» Green building consulting including CAL Green
» ENERGY STAR verification
» Energy efficiency audits
Architectural Review
BV blends the knowledge of local conditions with a large pool of California licensed or certified building safety experts equipped to handle all building department needs. The firm is able to tailor its solutions specific to the City as a result of having provided plan review, inspection services, specialty reviews, and municipal administrative support for over 40 years.

Structural Review
BV is uniquely qualified and experienced in structural review and inspection. The firm has plan review and inspection personnel which have specialized experience with multi
family residential, hotels, resorts, retail, commercial, industrial, high-tech facilities, etc. BV has several experienced structural engineers on staff who are immediately available to tackle the City’s most complex projects. BV can provide a complete structural review of design drawings, details, and calculations for both vertical loads and lateral seismic and wind forces, in accordance with the California Building Code structural provisions.

Mechanical Review
The California Building Code is supported by ancillary codes such as the California Mechanical Code and any others
specifically designated and adopted by the City. BV’s staff includes licensed and certified mechanical engineers and inspectors who have the knowledge, training, and experience necessary to review plans for compliance with these codes.

Firm staff, who are available immediately to the City, have reviewed heating, cooling, distribution and return air
systems, hoods, and product conveyance system plans for a variety of projects including single-family and multi-family residential, custom homes, resorts, and hotels.

Plumbing Review
The California Building Code is supported by ancillary
codes such as the California Plumbing Code and any others specifically designated and adopted by the City. BV’s staff has the knowledge, training, and experience necessary to review plans and inspect construction for compliance. The firm has licensed and certified mechanical engineers on staff to assist with plumbing reviews when needed. Firm staff, have reviewed fuel gas, medical gas, potable and non-potable water piping and waste piping systems, and rainwater system plans for single family residential, multi family residential, custom homes, resorts, and hotels.

Electrical Review
Electrical review and inspection to verify energy compliance is included in all projects in accordance with mandates from the applicable energy standards for non-residential construction. The firm has licensed and certified electrical engineers and inspectors with extensive plan review
and inspection experience which have reviewed service
installation, transformers, emergency power, panel
distribution, single line diagrams, power, and lighting system plans for single family residential, multi-family residential, custom homes, resorts/hotels.

Disabled Access Review
BV has extensive experience which will enable its staff to provide complete plan review and inspection utilizing
individuals who posses CASp certification. BV has CASp
certified individuals who are able to respond to the needs of the City quickly. The firm currently provides CASp
certified individuals to jurisdictions in California to meet the requirements of SB 1608. Additionally, our team includes ICC Certified accessibility plans examiners and inspectors who routinely conduct accessibility reviews on projects throughout the State including minor restroom upgrades to significant ADA compliance improvements.

Fire Plan Review
BV staff will consult closely with the Fire Chief/Fire Marshal or their designated representative on any areas of the code requiring a unique interpretation or where alternate methods are being proposed and considered. BV reviews plans of
fire suppression systems for compliance with applicable codes, standards, and amendments, including CFC, CBC, the adopted National Fire Protection Standards, the California Health & Safety Codes, CSFM, and U.L.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 34 916.725.4200 | www.bvna.com
B. Project Approach
BV’s vast experience includes written comments and verbal communication with applicants to better understand
requirements and provide direction for compliance, as well as close communication with fire departments to clarify policies, code interpretations, plan review status, and procedures.

Green Building Review
BV has staff available to the City who are both CAL Green and LEED Certified. Our plan review engineers, plans examiners, and inspectors are well versed and experienced with energy code compliance. Firm staff have been involved at various levels of energy code development in California and are certified to review and inspect for energy codes. BV staff have reviewed plans, and inspected projects, which incorporate new technology, and complex energy code compliance.

BV’s Solar Review
The BV Solar Program is comprised of highly qualified code reviewers, specializing in solar plan reviews, working out of a centralized scheduling center. This consolidated location allows for the efficient management of virtually any workload while ensuring the jurisdiction’s deadlines are met and budgets are adhered to.

CASp Review
BV’s team has CASp certified individuals who are able to respond to the needs of the City quickly. Accessibility plans for the City will be reviewed by a CASp professional and the firm currently provides CASp certified individuals to multiple jurisdictions in California to meet the requirements of SB 1608. Additionally, the team includes ICC Certified accessibility plans examiners and inspectors who routinely conduct accessibility reviews of projects throughout the State from minor restroom upgrades to significant ADA compliance improvements.

LEED Review
BV employs a number of LEED Accredited Professionals who are able to use their extensive experience to evaluate projects against the high standards of LEED. The firm is a USGBC LEED review certifying body and is able to deliver green building as well as LEED submittal consultation. BV is fully capable of assisting the City in building highly efficient and cost-saving green buildings.

Electronic Plan Review
Bureau Veritas provides optional electronic plan review capabilities to provide a more timely alternative to traditional plan checking. Plans are submitted as PDF files via a secure and confidential FTP site. These plans are accessible to all involved, allowing our plan reviewers, the design team, and the City to access information in a very efficient and transparent way.

Bureau Veritas has successfully implemented and utilized electronic plan review in over 60 federal, state, and local agencies for multiple years as a convenient time saving, cost efficient and green solution to traditional plan reviewing.

Digital plan review utilizes software that presents jurisdictions with a convenient alternative to printing and delivering paper plans to jurisdiction offices at zero cost. Our team has experience with multiple electronic plan review software platforms in serving our municipal and institutional clients.

Benefits of Electronic Plan Review to the City
• A paperless solution – available anytime, anywhere
• A web-based tool accessible by customers, applicants
and employees
• Improved project management and communication
• Delivers online reports and other data as required by the project
• Simplifies administrative procedures and streamlines
communications
• No expensive hardware / software requirements or
extensive training
Plan Review Approach
Our experienced Plan Check Engineers have worked
extensively on developing our Master Template: an electronic guide book used by our Plan Check Engineers and Examiners to create a job specific Plan Review Comment List (“PRCL”).

The Master Template is based on the most universal codes from the current California Building Code (CBC). It consists of several sections, including Commercial, Residential, Structural and Jurisdictional. Each section is further divided into sub-sections, such as Mechanical, Electrical, Plumbing, Energy and Accessibility.

The Master Template guides the Plan Check Engineers and Plans Examiners through a comprehensive review, and when they find any area that is not code compliant, they add the appropriate comment to a project-specific PRCL. The plans are then analyzed for code requirements that are not on the template, adding comments to create a project-specific PRCL. Since each project has unique structural components, the Plans Examiner will customize the structural section of the review to the specific project. When the plan review is completed, the PRCL can be electronically transmitted to the City’s staff as a MS Word document or a .PDF file.

With a thorough review conducted initially, subsequent
reviews will focus on the items on the comment list and the responses from the applicant. After each item is adequately addressed, the plans will be approved. Most plans are
approved after an initial review, followed by one to two DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 35 916.725.4200 | www.bvna.com
B. Project Approach
re-checks. Larger and/or more complex projects, or projects with insufficient responses, may require more re-checks.

BV will work to ensure submittals are properly coordinated and tracked by following an established internal plan check coordination process in which each plan received for review is entered into the firm’s ProTrack database, processed, and returned on time to the client. BV’s plan tracking procedures are designed to track each submittal throughout the review process and maintain accurate and comprehensive records for each submittal. To accomplish this the firm will:
• Screen and log each application to assure they are
routed to all plan reviewers in a timely manner.
• Make sure submittals are reviewed for compliance with all relevant state and City requirements. The log serves as a tracking device to assure turnaround times and
completeness of the review.
• Assure plan reviews will be done in accordance with
local, state, and federal regulations with which local
jurisdictions are mandated to enforce as well as all codes and ordinances in effect by adoption at the time of plan review. Preliminary consultations will be provided to the applicant upon request, to assist and guide them in the design and plans preparation process.
• Make sure information shown on each permit
application is verified. Construction valuation is based on information provided by the City and compared to
estimates provided by the applicant.
• Provide a thorough architectural and structural review of design drawings and details for compliance with
the California Building Code architectural provisions,
including provisions for safety glazing, building security, and noise insulation performance standards.
• Provide plan review management.
• Assure corrections are handled as quickly and as clearly as possible. The firm’s goal is to help the applicant
through the plan review process. All corrections are
identified based on compliance with specified codes and regulations.

Generally, corrections are identified in two ways. Notes are made on plans during electronic review or on hard copy
plans, if appropriate, and a correction sheet is generated detailing what items need to be addressed before plans can be approved. The City shall approve the development of any customized correction sheets. Correction sheets for specific projects shall be forwarded to the City along with a cover memo containing at least the following:
• The date(s) plans were received and reviewed by BV
• The date(s) the applicant was notified of completed plan reviews
• The name and telephone number of the applicant
During the plan review process, BV is prepared to meet
with the applicant or architect/engineer, City employees, or consultants at any time. Telephone discussions or meetings at project sites are welcomed to assure any plan review issues are handled efficiently. BV’s goal is to issue approved plans as quickly as possible but in full compliance with laws, codes, ordinances, and regulations. Upon completion of the plan review, the following information package is prepared and logged as a minimum:
• Completed plan review documents including sign-offs
• Transmittal letter documenting any conditions
associated with issuance of a permit, if any
• Marked up plan review documents
• Two sets of approved building plans
• Backup documents and reports
• Documents shall be provided in the City’s desired format Transmittal of Plans and Correction Lists
BV assumes responsibility for the pickup and return of plans.

Plans shall be picked up from the City offices within 24 hours of notification. Should the volume of work be sufficient, the firm proposes to establish regular pick up of plans on a consistent basis. BV will also utilize shipping courier, at no additional cost to the City.

Upon completion of each plan review, the firm will forward a copy of the correction list to both the City and the applicant, by mail. When corrected plans are resubmitted, the previous procedure will be followed or the applicant may schedule an office visit to go over any corrections in person. When plans are completed they are stamped, signed, and forwarded by BV staff. The firm’s transmittal forms are customized for use unique to the City.

BUILDING INSPECTION
BV inspectors are ICC certified and have extensive experience in the construction trades as well. Fast-track projects may be built into small phases based on incremental design
and fabrication steps. In such cases, the firm’s inspection team keeps daily logs to track corrections and plan review changes.

BV’s inspection team also has the capacity to provide on-call building inspection services to cover staff vacation time, peak work loads, specialized inspection activities, and any other situations which may arise. These activities may include next-day inspections and same-day response to important or urgent requests. BV’s building inspection services can be adjusted to provide a high level of coordination specifically suited to the design-build concept.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 36 916.725.4200 | www.bvna.com
B. Project Approach
BV will provide the City with ICC certified personnel to provide the following services:
• Read and study project specifications, plans, and
drawings to become familiar with project prior to
inspection, ensuring structural or architectural changes have been stamped as approved by appropriate
authority and recognizing the need for and requiring
plan checks for electrical, plumbing, and mechanical
code requirements.
• Perform and document inspections on construction
projects to determine all aspects of the project such
as foundations, building, electrical, plumbing, and
mechanical systems conform to the applicable building
codes, zoning ordinances, energy conservation, and
disabled access requirements including known local,
city, state, and federal requirements.
• Review plans for building construction, plumbing, electrical, and mechanical details prior to making inspection.
• Bring to the attention of the City for approval of certain changes in building, plumbing, mechanical, electrical,
and related work consistent with code and ordinance
requirements.
• Participate in reviews with fire, health, and other
government agency inspectors & owners.
• Maintain a record of non-complying items and follow up to resolution of such items.
• Upon request, the firm will inspect existing buildings for substandard, unsafe conditions.

Virtual Inspections
BV is able to conduct virtual, no-contact field inspections in an effort to continue progress at as many active jobsites as possible for both new and existing clients. Using interactive technology, our building inspector will participate in a live session with the contractor / homeowner to perform the inspection(s) remotely through the use of a mobile
device. Our goal is to allow construction to progress
while maintaining a safe environment for all involved
through social separation. Review permit applications for completeness

PERMIT TECHNICIAN SERVICES
As an added value which facilitates support to the provision of plan review and inspection services BV will offer permit technician services. The firm is available to work and build positive relationships with the City ‘s staff to seamlessly staff the public counter, issue counter permits, answer plan review or inspection questions, and assist the public with a high level of customer service. BV can provide the City with ICC certified Permit Technicians and services may include, but are not limited to, the following:
• Interface with the public, internal staff, and related departments and assist with building, planning,
engineering, and fire permit requirements, applications and permit fees, application filing procedures and
processing, and permit status
• Accept, login, and route plans
• Calculate and/or collect fees
• Issue permits
• When authorized, review and issue counter permits
• Maintain permit records
• Use jurisdiction permitting programs and/or software, where applicable
• Provide assistance with general office and administrative duties as assigned
Customer Service Standards
BV’s role is to serve the community on the behalf of the City of Vallejo, while protecting the life and safety of the people.

We understand the importance of maintaining a high level of quality and customer service, when supporting the City with plan reviews, building inspections, and other Building and Safety related activities. Our commitment to quality control ensures that we provide:
• Uniformity with plan reviews and inspections that meet code compliance with the adopted Federal/State laws
and regulations, and local ordinances, that regulate new construction, additions and remodels
• Clarity with professionally written and detailed comment lists to eliminate misinterpretations
• Dependability by meeting timeline expectations
• Reliability for on-site staffing support for plans
examiners, building inspectors and other positions
• Consistency through quality assurance
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 37 916.725.4200 | www.bvna.com
B. Project Approach

QUALITY CONTROL AND CONSISTENCY

PROGRAM
Quality control is essential, and we have maintained a high level of quality and consistency over the years through our recruiting practices, our commitment to continuing
education and creation of a Master Template, and a quality check following every review. Our Master Template is an electronic guide book used by all of our Plans Examiners at our offices to create a job specific Comment List during the initial comprehensive review. It is based on the most universal codes from the current California Building
Code (CBC), and incorporates the ordinances specific to each jurisdiction. The use of a template ensures that the comments are consistent, referencing the applicable code.

Each completed review, including the initial review and all re-checks, is followed by a secondary quality review which is conducted by one of our senior staff, prior to being returned to the City.

Accomplishing Work Within Required Time and Budget
BV boasts a 99% success rate when it comes to meeting
turnaround schedules. The firm is committed to the provision of services of the highest quality. This means BV has the capacity to seamlessly augment its staffing and resources, if needed, to ensure a project is appropriately supported and effectively fulfilled. BV has staff throughout California, making it possible for it to have a highly qualified staff available expeditiously even for the most remote project. It is BV’s goal to exceed client expectations by being present, punctual, and professional in all interactions with the client’s staff as well as with any and all contractors and clients involved in a project.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 38 916.725.4200 | www.bvna.com
B. Project Approach

PLAN REVIEW QUALITY CONTROL
As an ISO 9001 certified firm, BV undergoes systematic, independent audits of its management systems to meet
rigorous objectives and provide continuous improvement
in key areas. The firm consistently incorporates proven best practices and protocols as part of its quality management system to meet and exceed ever-increasing customer
requirements. These tools include implementation of an
established quality assurance/quality control program using the BV CARE program for the intake, tracking, and review of plans to enhance quality and streamline processing/
approval; electronic plan review to expedite turnaround times which save time and money; and the utilization of webbased document control system which fosters collaboration, 24/7 access to documents and reports, and enhances overall communication.

BV’s CARE program is a formalized and integrated process whereby Coordination, Analytical, Review, and Expert
management/quality control functions are consistently
implemented. This system’s success is based on thousands of hours of practical experience by the firm’s dedicated personnel and their unique ability to interact quickly and efficiently with the City’s staff. BV provides the City with a staff extension which will bind the varying interests of the City’s operations, its citizens, and legal and regulatory considerations into a dynamic, flexible working system. The specific roles of each of the CARE elements includes:
• Coordinator - BV’s clerical staff will handle various administrative functions, such as logging information
(project tracking, time budgeting), managing project
controls, maintaining and distributing communications,
reviewing agendas and ordinance issues, and fielding
calls on project status. The Coordinator is the first line of contact for each project submittal.
• Analyst - BV’s analysts will review submittals, title sheets, and non-design items; maintain files; monitor
due dates; monitor contract budget and status tracking
reports; and coordinate invoicing. BV analysts also
maximize and “right place” staff resources to meet
turnaround times in a quality manner. When assigning
resubmittals to staff, the Analyst ensures consistency
by passing the project to the same reviewer which
performed the previous reviews.
• Reviewer - BV’s experienced plan reviewers will routinely review agency standards, ordinances, guidelines, and
checklists; create comments letters; coordinate project return with the coordinator; attend review meetings;
and communicate questions/solutions to project
stakeholders. Because of the firm’s depth of resources
and project tools (checklists, corrections letters, etc), reassigned projects can be reviewed without missing
deadlines or causing unnecessary rechecks.
• Expert - BV experts will provide the final quality
assurance review of applicable plans, studies, and reports in accordance with all accepted engineering, building
codes of different disciplines, and industry professional practices. They will comply with the applicable
regulations; visit the client contact regularly; monitor project progress with the reviewer; disseminate project/ agency information to the team; train team members;
peer review comments letters; and communicate
questions/solutions to stakeholders. Additionally, Experts provide quality assurance reviews to each project which minimizes the number of resubmittals.

PLAN REVIEW PROCESS
Bureau Veritas Receives
Plans & Enters
Information Into
Web-Enabled System &
Tracking Log
City
Assigns Project
Submittal Intake
Checklist
Discuss Key Issues
with City
Quality Review
Prepare Corrections
Memo
Public Agency
Permit Issuance
Enter Information Into
Plan Management
System
Permit Application
Submittal
Distribute Plans
to Appropriate
Plan Reviewers &
Agencies

C A R E
Coordinator Analyst Reviewer Expert
Plumbing Plan
Review
Mechanical Plan
Review
Architectural Plan
Review
Structural Plan
Review
Electrical Plan
Review
Building Plan
Review
Fire & Safety
Services
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 39 916.725.4200 | www.bvna.com
B. Project Approach
BV is independent and properly licensed to practice in California. In addition, BV has no conflict of interest with regard to any other work performed by the firm for the City.

Secretary of State
Certificate of Status
Entity Name:

Entity No.:

Entity Type:

Registration Date:

BUREAU VERITAS NORTH AMERICA, INC.
07/12/2006
2888871

STOCK CORPORATION - OUT OF STATE - STOCK
Formed In:

Status:

I, SHIRLEY N. WEBER, PH.D., California Secretary of State, hereby certify:

DELAWARE

ACTIVE (GOOD STANDING)
The above referenced entity is active on the Secretary of State's records and is qualified to transact intrastate business in California.

This certificate relates to the status of the entity on the Secretary of State’s records as of the date of this certificate and does not reflect documents that are pending review or other events that may impact status.

No information is available from this office regarding the financial condition, status of licenses, if any, business activities or practices of the entity.

IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of April 22, 2022.

SHIRLEY N. WEBER, PH.D.

Secretary of State
Certificate No.:
7RYHULI\WKHLVVXDQFHRIWKLV&HUWLILFDWHXVHWKH&HUWLILFDWH1RDERYHZLWKWKH6HFUHWDU\RI6WDWH &HUWLILFDWLRQ 9HULILFDWLRQ 6HDUFK DYDLODEOH DW EL]ILOH2QOLQHVRVFDJRY 004862829
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 916.725.4200 | www.bvna.com
D. REFERENCES
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 43 916.725.4200 | www.bvna.com
D. References
City of Santa Rosa, CA
CITY CONTACT: JESSE OSWALD, BUILDING OFFICIAL
ADDRESS: 100 SANTA ROSA AVENUE, SANTA ROSA, CA 95404
EMAIL: [email protected]
TELEPHONE: 707.543.3249 1. SCOPE OF SERVICES PROVIDED: PLAN REVIEW, INSPECTION AND RELATED BUILDING SAFETY SERVICES City of Newark, CA
CITY CONTACT: MATTHEW FARREL, BUILDING OFFICIAL
ADDRESS: 37101 NEWARK BOULEVARD, NEWARK, CA 94560
EMAIL: [email protected]
TELEPHONE: 510.578.4217 2. SCOPE OF SERVICES PROVIDED: PLAN REVIEW SERVICES

3. City of Fairfield, CA
BUILDING CITY CONTACT: JEFF THOMAS, BUILDING OFFICIAL
ADDRESS: 1000 WEBSTER STREET, FAIRFIELD, CA 94533
EMAIL: [email protected]
TELEPHONE: 707.428.7442
ENGINEERING CITY CONTACT: JAMES PALUCK, SENIOR CIVIL ENGINEER ADDRESS: 1000 WEBSTER STREET, FAIRFIELD, CA 94533
EMAIL: [email protected]
TELEPHONE: 707.428.7479
SCOPE OF SERVICES PROVIDED: ENGINEERING REVIEW, MAP CHECKING AND LAND SURVEYING SERVICES BV has extensive experience in the provision of As-Needed Outside Plan Review, Permitting, and Field Inspection Services throughout the state of California and across the United States. The most important selection criteria for clients who choose BV is expertise. The following provides a list of City clients for whom the firm has provided similar services.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 916.725.4200 | www.bvna.com
E. PROFESSIONAL

SERVICES AGREEMENT/

INSURANCE
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 45 916.725.4200 | www.bvna.com
E. Agreement/Insurance

CONSULTANT AND PROFESSIONAL SERVICES

AGREEMENT
Bureau Veritas North America, Inc. acknowledges our
willingness to accept the attached City’s standard Consultant and Professional Services Agreement as is, without
modifications.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 46 916.725.4200 | www.bvna.com
E. Agreement/Insurance

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DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 47 916.725.4200 | www.bvna.com
E. Agreement/Insurance
www.bvna.com
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 1 of 2 Exhibit B - Compensation

EXHIBIT B

COMPENSATION

1. Consultant’s Compensation.

A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement for a total not to exceed One Hundred Thousand Dollars and zero Cents ($100,000.00).

2. Appropriate Billable Hourly Rates for Services and Additional Services.

Consultant’s billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference.

3. Consultant’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

4. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed.

B. Request for payment shall be sent to:

Anthony Cook
Administrative Analyst II
Planning and Development Services
555 Santa Clara Street
Vallejo, CA 94590

5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours’ notice.

The obligations of Consultant under this section shall survive this Agreement.

6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 2 of 2 Exhibit B - Compensation

7. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 40 916.725.4200 | www.bvna.com
C. FEE SCHEDULE
$77$&+0(17RI(;+,%,7%
DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 BUREAU VERITAS 180 Promenade Circle, Suite 150 | Sacramento, CA 95834 41 916.725.4200 | www.bvna.com
C. Fee Schedule

FEE SCHEDULE
BV’s pricing reflects the firm’s commitment to the success of the City of Vallejo’s projects by helping maintain significant quality and cost saving benefits moving forward. BV is dedicated to working with the City to seamlessly adjust required staffing to appropriately accommodate construction activities. This will not only allow BV to provide services of the highest quality during times of increased workload but also help the City save money during times of decreased service demand.

Below is the fee schedule for the provision of Services to the City of Vallejo:

Plan Check Percentage of Fee, Based on the City’s Collected Fees 65% of Plan Review Fee
Hourly Rates for Services
Staff Level Classifications Hourly Billing
Rates**
Project Manager / Assistant Building Official $135
Structural Engineer / Sr. Engineer $145
Plan Review Engineer $130
CASp Examiner $140
Sr. ICC Certified Plans Examiner $125
Fire Plans Examiner $125
Certified Plans Examiner $115
CASp Inspector $145
Sr. Building Inspector $110 - $125
Building Inspector $90 - $105
Permit Technician $65 - $80
Counter Technician / Admin. Support $55 - $70
• Rates and cost estimates shown above exclude per diem, prevailing wage, and union rates. Should these be applicable, BV will discuss and negotiate fees to account for increased personnel costs. • Emergency Event or Expedited plan reviews will be an additional 25% of fees shown above. • Overtime (OT) will be charged at 1.5 times the standard hourly rate. No overtime will be charged without approval. • Mileage incurred using personal vehicles will be charged at the current IRS rate.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 1 of 3 Exhibit C – Insurance Requirements

EXHIBIT C

INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer's Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers’ Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 2 of 3 Exhibit C – Insurance Requirements
D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.

D. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers' compensation carrier DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19

Bureau Veritas North America Inc. Professional Services Agreement Page 3 of 3 Exhibit C – Insurance Requirements
waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 DocuSign Envelope ID: AC0A5C35-0EFB-419B-8E15-F6B045FA4E19 Certificate Of Completion
Envelope Id: AC0A5C350EFB419B8E15F6B045FA4E19 Status: Completed Subject: Complete with DocuSign: Bureau Veritas Professional Services Agreement_lz- Final.pdf Source Envelope:

Document Pages: 81 Signatures: 6 Envelope Originator:

Certificate Pages: 6 Initials: 6 Anthony Cook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
555 Santa Clara St
Vallejo, CA 94590
[email protected]
IP Address: 71.198.246.140
Record Tracking
Status: Original
3/31/2023 11:36:58 AM
Holder: Anthony Cook
[email protected]
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: City of Vallejo Location: DocuSign Signer Events Signature Timestamp
Craig Baptista
[email protected]
Vice President
Bureau Veritas
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 184.75.215.242
Sent: 3/31/2023 11:42:53 AM
Viewed: 3/31/2023 12:48:35 PM
Signed: 3/31/2023 12:48:52 PM
Electronic Record and Signature Disclosure:

Accepted: 3/31/2023 12:48:35 PM
ID: bfa78416-1a9a-4656-b9d1-d4cbb1a5a72e
Christina Ratcliffe
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 71.128.39.127
Sent: 3/31/2023 12:48:55 PM
Viewed: 3/31/2023 12:54:07 PM
Signed: 3/31/2023 12:54:18 PM
Electronic Record and Signature Disclosure:

Accepted: 2/9/2021 6:42:03 AM
ID: e7ed1df6-7283-4780-9d61-7b275de9aa19
Armond Sarkis
[email protected]
Risk Manager
City of Vallejo
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 71.128.39.127
Sent: 3/31/2023 12:54:21 PM
Viewed: 4/3/2023 8:49:00 AM
Signed: 4/3/2023 8:52:16 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Allen French
[email protected]
Purchasing Manager
City of Vallejo
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 71.128.39.127
Sent: 4/3/2023 8:52:18 AM
Viewed: 4/3/2023 2:42:14 PM
Signed: 4/3/2023 2:42:19 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Signer Events Signature Timestamp
Veronica Nebb
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 75.101.37.162
Sent: 4/3/2023 2:42:22 PM
Viewed: 4/3/2023 2:48:47 PM
Signed: 4/3/2023 2:51:41 PM
Electronic Record and Signature Disclosure:

Accepted: 6/23/2021 5:11:28 PM
ID: efeca5c8-5bd2-4390-adf5-bad54db96447
Michael Malone
[email protected]
City Manager
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 71.128.39.127
Sent: 4/3/2023 2:51:44 PM
Viewed: 4/3/2023 2:59:54 PM
Signed: 4/3/2023 3:00:15 PM
Electronic Record and Signature Disclosure:

Accepted: 4/12/2020 2:08:19 PM
ID: a860947a-3e66-4b93-b9ec-f5e39f7bbae0
Dawn G. Abrahamson
[email protected]
City Clerk
City of Vallejo
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 166.137.163.35
Sent: 4/3/2023 3:00:19 PM
Viewed: 4/3/2023 3:01:24 PM
Signed: 4/3/2023 3:01:36 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Angelina Joya
[email protected]
Deputy City Clerk
City of Vallejo
Security Level: Email, Account Authentication
(None)
Sent: 4/3/2023 3:01:39 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Anthony Cook
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 4/3/2023 3:01:40 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/31/2023 11:42:53 AM
Certified Delivered Security Checked 4/3/2023 3:01:24 PM Signing Complete Security Checked 4/3/2023 3:01:36 PM
Completed Security Checked 4/3/2023 3:01:40 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Vallejo (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 10/10/2019 1:09:10 PM Parties agreed to: Craig Baptista, Christina Ratcliffe, Veronica Nebb, Michael Malone Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact City of Vallejo:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: [email protected] To advise City of Vallejo of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from City of Vallejo
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with City of Vallejo
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guidesigning-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
 You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
 Until or unless you notify City of Vallejo as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Vallejo during the course of your relationship with City of Vallejo.

Bureau Veritas North America, Inc.
180 Promenade Circle, Suite 150
Sacramento CA 95834
P 916.725.4200
www.bvna.com
April 11, 2024
Dale Miller
Admin Analyst II
City of Vallejo,
Planning & Development Services
RE: On-Call Plan Checking Services
Request for Additional Funds (30k)
Dear Mr. Miller,
Scope of Service
The City of Vallejo desires the Consultant to provide on-call civil engineering improvement plan checking support services.

Consultant will provide these improvement plan checking services on an on-call, as-requested and as-available basis.

Compensation
Request to add an additional 30k to the contract dated March 31, 2023 to cover assistance through August 31, 2024.

If this Request for Additional Fees meets your satisfaction, please authorize accordingly. Let us know if you have any questions or if you desire any modifications.

We look forward to serving the City.

Sincerely,
Craig Baptista, M.B.A.

Vice President – West, Plan Check & Inspection
P. 916.514.4516 | C. 916.291.9151 | E. [email protected] cc: Lynn Toth
ACCEPTANCE OF THIS PROPOSAL BY:

Please Print Name
Signature: Date:

Title:

Proposal No. 8349056
Planning Division ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.649.5452 Bureau Veritas North America, Inc. ATTN: Craig Baptista 180 Promenade Circle, Ste 150 Sacramento, CA 95834
RE: EXERCISE OF OPTION TO EXTEND
Contract Number: 23-PS156
By and Between: City of Vallejo / Bureau Veritas North America, Inc Dear Mr. Craig Baptista,
Pursuant to paragraph 16 of the Consultant and Professional Services Agreement (“Agreement”) dated March 31, 2023 the City hereby provides written notice exercising its option to extend the Agreement an additional one year. The new termination date shall now be March 31, 2025 unless otherwise extended by the City pursuant to paragraph 16 and/or Vallejo Municipal Code Chapter 3.20.

All other provisions of the Agreement remain unchanged and in full force and effect.

If you have any questions, please contact Dale Miller at [email protected].

Sincerely,
Christina Ratcliffe AICP
Planning & Development Services Director
DocuSign Envelope ID: 12A1F14D-DAC0-48B2-93D8-51233E8D26E4 CONSENT CALENDAR 8.N.

DATE: May 28, 2024
TO: Mayor and Members of the City Council
FROM: Christina Ratcliffe, AICP, Planning & Development Services Director SUBJECT: ADOPT A RESOLUTION APPROVING A SECOND AMENDMENT TO THE EXISTING

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH TRB ASSOCIATES, INC. TO INCREASE THE MAXIMUM NOT-TO-EXCEED AMOUNT OF THE AGREEMENT TO $310,000, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

RECOMMENDATION
Adopt a Resolution approving a Second Amendment to the existing Consultant and Professional Services Agreement with TRB Associates, Inc. to increase the maximum not-to-exceed amount of the Agreement to $310,000, and authorizing the City Manager to execute same.

REASONS FOR RECOMMENDATION
The Building Division is experiencing staffing shortages and TRB Associates, Inc. has the expert services to aid in processing building permits in a timely manner.

FISCAL IMPACT
There will be no impact on the General Fund as a result of the recommended action. Funding for contractual plan review, inspection, and other permit-related professional services, as described herein, is generated directly from the fees collected for plan review and building permits and vacancy savings.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.

ATTACHMENTS

1. Resolution Approving 2nd Amendment to Agreement w_TRB_CAO_Stamp

2. TRB Second Amendment to Consultant and Professional Services Agreement_CAO_Stamp

3. TRB Extension Letter 3.19.24

4. TRB First Amendment to Professional Services Agreement 23-PS149_ Executed

5. TRB Associates Consultant and Professional Services Agreement_ Executed Date: May 28, 2024
Subject: ADOPT A RESOLUTION APPROVING A SECOND AMENDMENT TO THE EXISTING

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH TRB ASSOCIATES, INC. TO INCREASE THE MAXIMUM NOT-TO-EXCEED AMOUNT OF THE AGREEMENT TO $310,000, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME

Page 2 ends

Vallejo City CouncilMay 28, 2024

Vallejo City Council
May 28, 2024