Cities Index.
Agenda packet, regular meeting

Vallejo City Council
September 9, 2025

Document
Agenda packet, regular meeting
Meeting
September 9, 2025
Body
Vallejo City Council
Pages
1,570
Original file
152.1 MB
Text extracted from the city's file for reading and search. Open the original on vallejoca.api.civicclerk.com. That file is the official record.




   




 
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XBM-34170 (03/14) © 2011 Page1 of1
AMENDMENT OF CONDITION H. OTHER INSURANCE
Named Insured: Univar Inc. Endorsement Number: 29
Policy Symbol: XCE Policy Number: G27380566 001
Policy Effective Date:

Annual Period:
03/01/2014
03/01/2014 – 03/01/2015
Effective Date of
Endorsement:
03/25/2014
Issued By: Illinois Union Insurance Company
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

This endorsement modifies insurance provided under the following:

EXCESS LIABILITY INDEMNITY POLICY
Article VI. CONDITIONS, Paragraph H. Other Insurance is deleted and replaced with the following:

H. OTHER INSURANCE
If other valid and collectible insurance with any other insurer, whether issued prior hereto, simultaneously herewith or subsequent hereto, is available to the Insured for Ultimate Net Loss covered by this Policy, other than insurance which is listed on Schedule B as excess of a portion of the limits of this Policy, the insurance afforded by this Policy shall apply primary of and shall not contribute with such other insurance, but only if:

1. The Named Insured has agreed in writing in a contract or agreement that such person or organization is an Insured under this policy; and

2. Such person or organization is included as an Insured under the coverage listed on Schedule B as underlying insurance.

If other valid and collectible insurance applies to damages that are also covered by this policy and does not meet the criteria stated above as 1. and 2., then this Policy shall apply excess of and shall not contribute with such other insurance
Nothing herein shall be construed to make this Policy subject to the terms, conditions or limitations of other insurance.

If this Policy shall be deemed or required to contribute to Ultimate Net Loss with other insurance and such contribution arises in whole or in part from the failure of the Named Insured to list such other insurance on Schedule B hereto in accordance with the instructions for such Schedule B, then the Named Insured shall indemnify the Insurer for the amount of any such contribution, and this Policy shall apply as if such other insurance had been so listed.

Nothing herein contained shall be held to vary, alter, waive or extend any of the terms, conditions, exclusions or limitations of the Policy referenced above, except as expressly stated herein.

All other terms and conditions remain unchanged.

Authorized Signature

Page 1048 of 1570 ends

XBM-34157 (07/11) © 2011 Page1 of 1

WAIVER OF SUBROGATON ENDORSEMENT
Named Insured: Univar Inc. Endorsement Number: 28
Policy Symbol: XCE Policy Number: G27380566 001
Policy Effective
Date:

Annual Period:
03/01/2014
03/01/2014 – 03/01/2015
Effective Date of
Endorsement: 03/01/2014
Issued By: Illinois Union Insurance Company
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

This endorsement modifies insurance provided under the following:

EXCESS LIABILITY INDEMNITY POLICY
In the event of any payment under this policy for an occurrence for which the Insured has waived the right of recovery in a written contract entered into prior to the occurrence, the Insurer agrees to also waive its right of recovery. This waiver shall only apply with respect to an occurrence arising out of operations undertaken in accordance with the specific contract in which the Insured waived their right of recovery.

Nothing herein contained shall be held to vary, alter, waive or extend any of the terms, conditions, exclusions or limitations of the Policy referenced above, except as expressly stated herein.

All other terms and conditions remain unchanged.

Authorized Representative

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Business Search
Search By Business Name
Value univar
Specify Start Date Range (Optional)
Search search
Account # Business Name Start Date Expire Date Address
11710279 UNIVAR SOLUTIONS USA INC 10/20/2009 6/30/2026 --ON FILE-- Total records found: 1
person Guest cottage Home bug_report Report a Problem
City of Vallejo
Processing Center

Page 1071 of 1570 ends

CHEMICAL SUPPLIES PURCHASE AGREEMENT
This Chemical Supplies Purchase Agreement ("Agreement") is made and entered into this 1st day of July, 2024, by and between the City of Vallejo, a municipal corporation ("City"), and USALCO Modesto Plant, LLC, a California limited liability company, hereinafter referred to as “Vendor,” who agree as follows:

1. Vendor shall provide City, and deliver to Fleming Hill, Travis, and Green Valley Water Treatment Plants, as required by the Vallejo Municipal Water System, the following:

Chemical: CC2210
Quantity: 358,720 Pounds
Unit Price: $0.50/lb
Chemical Cost: $179,360.00
(One Hundred Seventy-Nine Thousand
Three Hundred Sixty Dollars and Zero
Cents)
Chemical: CC2220
Quantity: 15,360 Gallons
Unit Price: $0.94/Gallon
Chemical Cost: $14,438.40
(Fourteen Thousand Four Hundred
Thirty-Eight Dollars and Forty Cents)
Chemical: 900S
Quantity: 2320 Gallons
Unit Price: $0.76/Gallon
Chemical Cost: $1,763.20
(One Thousand Seven Hundred SixtyThree Dollars and Twenty Cents) Total Chemical Cost: $195,561.60
(One Hundred Ninety-Five Thousand
Five Hundred Sixty-One Dollars and
Zero Cents)
Contingency for Misc Surcharges (10%): $19,556.40
(Nineteen Thousand Five Hundred
Fifty-Six Dollars and Forty Cents)
Agreement Not to Exceed Amount: $215,118.00
(Two Hundred Fifteen Thousand One
Hundred Eighteen Dollars and Zero
Cents)

Page 1072 of 1570 ends

The foregoing quantity(ies) is/are an approximation only, and are the quantities estimated as required by the Water System for the Agreement term. City does not expressly or by implication warrant that the actual quantities ordered during the Agreement term will correspond therewith, and reserves the right to increase or decrease the quantity of chemical ordered, at the bid price, as may be necessary or advisable.

2. Omitted.

3. Omitted.

4. Vendor further agrees that all chemicals and/or materials to be furnished and delivered shall be strictly in accordance with said specifications, except that the City reserves the right to accept material other than that called forth in said specifications provided the Water Director approves in writing such other chemical/material as equal or better prior to Vendor furnishing or delivering the same.

5. Vendor has obtained or agrees to apply, prior to performance under this Agreement, to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Vendor until such business license(s) has been obtained.

6. Vendor shall be fully informed of all Federal, State, County or Municipal laws, statutes, ordinances, codes and regulations which may in any manner apply to or otherwise have effect on the material to be furnished and shall at all times abide by all such rulings, orders and decrees of those agencies, bodies or tribunals having any jurisdiction or authority over the same.

7. City hereby agrees to pay to Vendor, in lawful money of the United States of America, at the time and in accordance with the provisions set forth in said specifications the price(s) set forth above.

8. The term of this Agreement is for Fiscal Year 2024-2025, shall commence upon execution of the contract by the City Manager, and shall continue in full force and effect until June 30, 2025. City shall, at its discretion, have the right to extend the term of this Agreement for 90 days by written notice to Vendor. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed September 30, 2025. If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

9. The parties hereto shall have the right by mutual consent to extend this Agreement on a month-to-month basis, notwithstanding the termination date specified above herein.

Any such agreed extension may include a revision of the unit price herein recited and such revised price shall then prevail over the unit price recited herein for the term of such

Page 1073 of 1570 ends

extension. In the event City desires to extend this Agreement, the Water Director shall so notify the Vendor, who shall promptly accept or reject such extension in writing.

10. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City: Beth Schoenberger, Water Director
City of Vallejo Water Department
202 Fleming Hill Road
Vallejo, CA 94589
If to Vendor: Melanie Rock, Bid & Contract Department Manager USALCO Modesto Plant, LLC
2601 Cannery Avenue
Baltimore, MD 2126

Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

11. The City Representative shall administer this Agreement for the City, and routine administrative communications shall be made to the City Representative, or the representative's designee:

Joe Abitong, Water Operations Superintendent
City of Vallejo Water Department
202 Fleming Hill Road
Vallejo, CA 94589
[email protected]

12. INSURANCE

Vendor shall procure and maintain for the duration of the contract all necessary insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Vendor, the Vendor’s agents, representatives, employees or subcontractors.

13. MINIMUM SCOPE OF INSURANCE

1. Insurance shall be at least as broad as:
a. Standard Workers’ Compensation & Employer’s Liability Including Occupations Disease Coverage
b. Comprehensive General Liability Insurance
c. Comprehensive Automobile Liability Insurance
d. Umbrella/Excess Liability Coverage
e. Broad Form Contractors Pollution Liability Insurance

Page 1074 of 1570 ends

2. Insurance Services Office form covering Automobile Liability, code 1 (any auto)

3. Worker’s Compensation insurance as required by the State of California and Employer’s Liability Insurance.

14. VENDOR SHALL MAINTAIN LIMITS NO LESS THAN:

TYPE OF INSURANCE MINIMUM LIMITS OF LIABILITY
Standard Workers'
Compensation & Employer's
Liability Including Occupations
Disease Coverage
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease. If Vendor is self-insured, provide a certificate of Permission to
Self-Insure, signed by the California Department of
Industrial Relations and Self-Insurance.

Comprehensive General
Liability Insurance
$5,000,000 per occurrence for bodily injury, personal
injury, property damage and products and completed
operations, product liability, contractor’s pollution
liability. If Commercial General Liability Insurance or other form with a general aggregate liability is used,
either the general aggregate limit shall apply
separately to this product or the minimum required
aggregate limit or be twice the required occurrence
limit. Policy shall be endorsed to name the City as an
additional insured per the conditions detailed below.

ISO Form CG 20 10 (1/85) or its equivalent is
required.

Comprehensive Automobile
Liability Insurance
$5,000,000 per accident for bodily injury and property
damage, to include automobile pollution liability. If the Vendor is subject to the Motor Carrier Act of 1980,
Automobile Liability Policy must be endorsed to
include MCS-90 Endorsement for transportation of
hazardous materials/waste/substances. If not, the
policy shall be endorsed to include Transportation
Pollution Liability Coverage to cover the materials
transported by the Vendor.

Umbrella/Excess Liability
Coverage
If an Umbrella or Excess Liability Policy is used to
meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those
insured in the underlying policies.

Page 1075 of 1570 ends

Broad Form Contractors
Pollution Liability Insurance
Same limits as Commercial General Liability
insurance. Time Element Sudden and Accidental
coverage and/or any Blended Pollution
Endorsements on General Liability and Auto Liability
policies and/or Pollution Liability policies will not be accepted.

15. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to and approved by Cityy. At the option of City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Vendor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Vendor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

16. OTHER INSURANCE PROVISIONS
The required general liability and automobile liability policies are to contain, or be endorsed to contain the following provisions:

1. The City, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Vendor; products and completed operations of the Vendor; premises owned, occupied or used by the Vendor; or automobiles owned, leased, hired or borrowed by the Vendor. The coverage shall contain no special limitations on the scope of protection afforded to the Agencies, its officers, officials, employees, agents or volunteers.

2. For any claims related to this project, the Vendor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Vendor’s insurance and shall not contribute with it and in no way relieves the Vendor from its responsibility to provide insurance.

3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents or volunteers.

4. The Vendor’s insurance shall apply separately to each insured against whom claim is made or suit is brought except, with respect to the limits of the insurer’s liability.

5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in

Page 1076 of 1570 ends

coverage or limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

6. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the City.

Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in the City’s Agreement or (2) the full coverage and maximum limits of any insurance proceeds available to the Vendor, whichever is greater.

7. If an umbrella or excess insurance policy is used to satisfy the required limits of insurance, it shall be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance shall be called upon to protect it as a named insured.

8. The workers’ compensation policy required hereunder shall be endorsed to state that the workers' compensation carrier waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Bidder’s performance under this Agreement. The waiver of subrogation rights endorsement in favor of the City of Vallejo shall be attached to the Certificate of Insurance.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII.

Verification of Coverage
Vendor shall furnish the Agencies with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by City before work commences. As an alternative to City forms, the Vendor’s insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by the City.

17. INDEMNIFICATION
To the maximum extent permitted by law, the Vendor shall, at its own expense, indemnify, defend with counsel acceptable to City listed on the Standard Agreement for chemical requirements, (which acceptance will not be unreasonably withheld), and hold harmless the City and its officers, officials, employees, agents and volunteers ("Indemnities") from and against any and all liability, loss, damage, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, civil penalties and fines, expenses and costs (including, without limitation, claims expenses, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature, whether actual, alleged or threatened, arising out of or in connection with the negligent acts or omissions,

Page 1077 of 1570 ends

or willful misconduct of the Vendor pursuant to the Standard Agreement or the Vendor’s failure to comply with any of the terms of the Standard Agreement. The Vendor shall not be required to indemnify an Indemnitee for the Indemnitee’s own negligence or willful misconduct.

The Vendor’s obligation to indemnify, defend and hold harmless under this provision shall not be excused because of the Vendor’s inability to evaluate Liability, or because the Vendor evaluates Liability and determines that the Vendor is not or may not be liable. The Vendor must respond within 30 calendar days to any tender for defense and indemnity by City, unless the time for responding has been extended by an authorized representative of the City in writing. If the Vendor fails to accept tender of defense and indemnity within 30 calendar days, in addition to any other remedies authorized by law, so much of the money due or that may become due the Vendor under the Standard Agreement as shall reasonably be considered necessary by the City may be retained by the City until disposition has been made of the matter subject to tender, or until the Vendor accepts the tender, whichever occurs first.

The Vendor waives any and all rights to express or implied indemnity against the Indemnitees concerning any Liability of the Vendor arising out of or in connection with the furnishing of chemicals by the Vendor pursuant to the Standard Agreement or the Vendor’s failure to comply with any of the terms of the Standard Agreement.

18. This Agreement, including all attachments, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

19. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

20. The following Exhibits are attached hereto and incorporated herein by reference:

Exhibit A: Manufacturer’s Information for Chemical
Exhibit B: Insurance and Endorsements (including any attachments) Exhibit C: City of Vallejo Business License
[SIGNATURES ON FOLLOWING PAGE]

Page 1078 of 1570 ends

IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

USALCO MODESTO PLANT, LLC
a California limited liability company
By:

Ken Gayer
Chief Executive Officer

DATE:

Vallejo Business License No.
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By:

Andrew Murray
City Manager
DATE:

ATTEST:

By:

Dawn Abrahamson
City Clerk
APPROVED AS TO CONTENT:

By:

Beth Schoenberger
Water Director
APPROVED AS TO FORM:

By:

Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

By:

Armond Sarkis
Risk Manager

Page 1079 of 1570 ends

Exhibit A
Manufacture’s Information for Chemical

Page 1080 of 1570 ends

Exhibit B
Insurance and Endorsements
(including any attachments)

Page 1081 of 1570 ends

Exhibit C
City of Vallejo Business License

Page 1082 of 1570 ends

1 John Manrique
From: Melanie Rock <[email protected]>
Sent: Friday, June 6, 2025 11:34 AM
To: Joe Abitong; Frank Costa
Cc: John Manrique; Janae Chadwick; Nicholas Rolley
Subject: Re: [External] RE: Extension offer – USALCO – Contract: City of Vallejo, CA - 2025-26 This Message Is From an External Sender
This message came from outside your organization.

Thank you, Joe.

I wish you both the best for your retirements!
Best Regards,
Melanie Rock
Director of Sales Operations and Contracts
2601 Cannery Avenue | Baltimore, MD 21226
P : 1-800-453-2586 F: 410-918-2240 | [email protected]
Learn more by visiting usalco.com
This email message and any attachments are confidential information of USALCO. The information is intended to be conveyed only to the designated recipient(s) of the message. If you are not an intended recipient, please notify the sender immediately and delete the message from your email system. Unauthorized use, dissemination, distribution, or reproduction of this message by other than the intended recipient is strictly prohibited and may be unlawful. If you have any concerns, please contact us at [email protected].

From: Joe Abitong <[email protected]>
Sent: Friday, June 6, 2025 2:08 PM
To: Melanie Rock <[email protected]>; Frank Costa <[email protected]> Cc: John Manrique <[email protected]>; Janae Chadwick <[email protected]>; Nicholas Rolley <[email protected]>
Subject: [External] RE: Extension offer – USALCO – Contract: City of Vallejo, CA - 2025-26

Hi Melanie,
I’m including in this email the individuals that serve as your point of contact.

Frank Costa retired and I will be, too, in two weeks.

Thank you for supporting our chemical needs.

Joe Abitong
Water Treatment Superintendent
City of Vallejo | Water Department

Page 1083 of 1570 ends

2 Office: (707) 648-4039 | [email protected] From: Melanie Rock <[email protected]>
Sent: Friday, June 6, 2025 10:54 AM
To: Joe Abitong <[email protected]>; Frank Costa <[email protected]> Subject: Extension offer – USALCO – Contract: City of Vallejo, CA - 2025-26

Good after noon Mr. Costa and Mr. Abitong . Thank you for doing business with us over the last term. Per the bid/contract, we are offeri ng a renewal/exte nsion at the current terms, c onditions, and pricing. T his will be extensi on year 5 (7/1/25 Good afternoon Mr. Costa and Mr. Abitong.

Thank you for doing business with us over the last term. Per the bid/contract, we are offering a renewal/extension at the current terms, conditions, and pricing.

This will be extension year 5 (7/1/25 – 6/30/26).

Please let us know if you agree to this offer to renew for another year. Feel free to send us over an amendment and we will get it back over to you.

USALCO appreciates your business and is looking forward to working you during the next term.

Best Regards,
Melanie Rock
Director of Sales Operations and Contracts
2601 Cannery Avenue | Baltimore, MD 21226
P : 1-800-453-2586 F: 410-918-2240 | [email protected]
Learn more by visiting usalco.com
This email message and any attachments are confidential information of USALCO. The information is intended to be conveyed only to the designated recipient(s) of the message. If you are not an intended recipient, please notify the sender immediately and delete the message from your email system. Unauthorized use, dissemination, distribution, or reproduction of this message by other than the intended recipient is strictly prohibited and may be unlawful. If you have any concerns, please contact us at [email protected].

Page 1084 of 1570 ends

CC 2210
Revision: 03/26/21 Page: 1/6
SECTION 1: PRODUCT AND COMPANY IDENTIFICATION
Product identifier
Chemical Name Mixture
CAS No. Mixture
Trade Name CC 2210
Product Code None
Relevant identified uses of the substance or mixture and uses advised against Identified Use(s) Water Treatment Chemical
Uses Advised Against None
Company Identification USALCO Modesto Plant, LLC
2601 Cannery Ave
Baltimore, MD 21226
Telephone (410)-354-0100
Fax (410)-354-1021
E-Mail (competent person) [email protected]
Emergency telephone number
Emergency Phone No. CHEMTREC 24 hr. (800) 424-9300; Not classified as dangerous for transport.

SECTION 2: HAZARDS IDENTIFICATION
Classification of the substance or mixture
OSHA HCS (29 CFR 1910.1200) Not classified as dangerous for supply/use.

Label elements
Hazard Symbol None
Signal word(s) None
Hazard Statement(s) None
Precautionary Statement(s) Avoid contact with skin and eyes.

Wear protective gloves/eye protection.

IF INHALED: Get medical advice/attention if you feel unwell.

IF ON SKIN: Wash with plenty of soap and water. If irritation (redness, rash, blistering) develops, get medical attention.

IF IN EYES: Rinse cautiously with water for several minutes. Remove contact lenses, if present and easy to do. Continue rinsing. If irritation develops and persists, get medical attention.

IF SWALLOWED: Call a POISON CENTER or doctor/physician if you feel unwell.

Other hazards None

SAFETY DATA SHEET
OSHA HCS (29 CFR 1910.1200)

Page 1085 of 1570 ends

CC 2210
Revision: 03/26/21 Page: 2/6
SECTION 3: COMPOSITION/INFORMATION ON INGREDIENTS
Hazardous Ingredient(s) % wt.* CAS No. Hazard classification Aluminum Chlorohydrate 40 - 50 12042-91-0 Not classified as dangerous for supply/use.

Proprietary Compound 10 Trade Secret Aquatic Acute 3; H402 Aquatic Chronic 3; H412
Water 40 - 50 7732-18-5 Not classified as dangerous for supply/use.

Additional Information - Substances in the product which may present a health or environmental hazard, or which have been assigned occupational exposure limits, are detailed below: None
SECTION 4: FIRST AID MEASURES
Description of first aid measures
Inhalation Get medical advice/attention if you feel unwell.

Skin Contact Wash affected skin with soap and water. If irritation (redness, rash, blistering) develops, get medical attention.

Eye Contact Rinse cautiously with water for several minutes. Remove contact lenses, if present and easy to do. Continue rinsing. If irritation develops and persists, get medical attention.

Ingestion Call a POISON CENTER or doctor/physician if you feel unwell.

Most important symptoms and effects, both acute and
delayed
None
Indication of any immediate medical attention and
special treatment needed
IF SWALLOWED: Immediately call a POISON CENTER or
doctor/physician.

SECTION 5: FIRE-FIGHTING MEASURES
Extinguishing Media
-Suitable Extinguishing Media Non-combustible. As appropriate for surrounding fire. -Unsuitable Extinguishing Media None anticipated.

Special hazards arising from the substance or
mixture
Combustion or thermal decomposition will evolve toxic and irritant vapours.

Advice for fire-fighters A self contained breathing apparatus and suitable protective clothing should be worn in fire conditions. Keep containers cool by spraying with water if exposed to fire.

SECTION 6: ACCIDENTAL RELEASE MEASURES
Personal precautions, protective equipment and
emergency procedures
Avoid contact with skin and eyes. Wear protective gloves/eye protection.

Environmental precautions Prevent liquid entering sewers, basements and work pits. Avoid release to the environment.

Page 1086 of 1570 ends

CC 2210
Revision: 03/26/21 Page: 3/6
Methods and material for containment and cleaning up Cover spills with inert absorbent material. Transfer to a container for disposal or recovery.

Reference to other sections None
Additional Information None
SECTION 7: HANDLING AND STORAGE
Precautions for safe handling Avoid contact with skin and eyes.

Conditions for safe storage, including any incompatibilities -Storage temperature Keep in a cool, well ventilated place. Store at temperatures not exceeding 50°C / 122 °F. Protect from sunlight.
-Incompatible materials This product should be stored away from sources of strong heat, oxidizing chemicals,and reducing agents.

Specific end use(s) Water Treatment Chemical
SECTION 8: EXPOSURE CONTROLS/PERSONAL PROTECTION
Occupational Exposure Limits
SUBSTANCE. CAS No.
(8hr TWA) (STEL)
Note:

PEL
(OSHA)
TLV
(ACGIH)
PEL
(OSHA)
TLV
(ACGIH)
Aluminum Chlorohydrate, as Al 12042-91-0
15 mg/m3 (T)
5 mg/m3 (R) 1 mg/m3 (R)
----- ----- -----
-
(T) Total Particulate; (R) Respirable Particulate
Recommended monitoring method NIOSH 7013 (Aluminum and compounds, as Al) Exposure controls
Appropriate engineering controls Not normally required.

Personal protection equipment
Eye/face protection Wear protective eyewear (goggles, face shield, or safety glasses).

Skin protection (Hand protection/ Other) Wear suitable gloves if prolonged skin contact is likely. Check with protective equipment manufacturer's data.

Respiratory protection Normally no personal respiratory protection is necessary. In case of insufficient ventilation, wear suitable respiratory equipment. Check with protective equipment manufacturer's data.

Thermal hazards Not normally required. Use gloves with insulation for thermal protection, when needed.

Environmental Exposure Controls Avoid release to the environment.

Page 1087 of 1570 ends

CC 2210
Revision: 03/26/21 Page: 4/6
SECTION 9: PHYSICAL AND CHEMICAL PROPERTIES
Information on basic physical and chemical properties
Appearance Liquid
Color. Almost colourless to pale yellow
Odor None
Odor Threshold (ppm) Not available
pH (Value) 4.0 - 4.5
Melting Point (°C) / Freezing Point (°C) - 6.6 (20 °F)
Boiling point/boiling range (°C): 100 °C (212 °F)
Flash Point (°C) Non-combustible
Evaporation Rate Similar to water
Flammability (solid, gas) Not applicable
Explosive Limit Ranges Non-combustible
Vapor pressure (Pascal) Similar to water
Vapor Density (Air=1) Similar to water
Density (g/ml) 1.25 - 1.34
Solubility (Water) Miscible
Solubility (Other) Not available
Partition Coefficient (n-Octanol/water) Not available
Auto Ignition Point (°C) Non-combustible
Decomposition Temperature (°C) Not available
Kinematic Viscosity (cSt) Similar to water
Explosive properties Not explosive
Oxidizing properties Not oxidising
Other information Not available
SECTION 10: STABILITY AND REACTIVITY
Reactivity Stable under normal conditions.

Chemical stability Stable.

Possibility of hazardous reactions None anticipated.

Conditions to avoid Incompatible materials.

Incompatible materials Substances that react with water or aluminum.

Hazardous decomposition product(s) None anticipated.

SECTION 11: TOXICOLOGICAL INFORMATION
Exposure routes: Inhalation, Skin Contact, Eye Contact
Aluminum Chlorohydrate (CAS No. 12042-91-0):

Acute toxicity Oral LD50 = 9187 mg/kg (Rat)
Dermal LD0 = >2000 mg/kg (Rat)
Irritation / Corrosivity Unlikely to cause eye irritation. Unlikely to cause skin irritation.

Sensitisation It is not a skin sensitiser.

Repeated dose toxicity Not to be expected.

Carcinogenicity It is unlikely to present a carcinogenic hazard to man.

NTP IARC ACGIH OSHA NIOSH
No. No. No. No. No.

Mutagenicity Negative
Toxicity for reproduction Negative

Page 1088 of 1570 ends

CC 2210
Revision: 03/26/21 Page: 5/6
Reproductive toxicity Not to be expected
Other information None known.

SECTION 12: ECOLOGICAL INFORMATION
Ecotoxicity
Proprietary Compound (CAS No. Trade Secret):

Short term LC50 (96 hr): 10 - 100 mg/l (Danio rerio)
EC50 (48 hour): 38 mg/L (Daphnia magna)
Long Term Not available.

Persistence and degradability Not readily biodegradable.

Bioaccumulative potential The product has no potential for bioaccumulation.

Mobility in soil Not available.

Results of PBT and vPvB assessment Not classified as PBT or vPvB.

Other adverse effects Not available.

SECTION 13: DISPOSAL CONSIDERATIONS
Waste treatment methods Disposal should be in accordance with local, state or national legislation. Consult an accredited waste disposal contractor or the local authority for advice.

SECTION 14: TRANSPORT INFORMATION
U.S. DOT Sea transport
(IMDG)
Air transport
(ICAO/IATA)
UN number
Proper Shipping Name Not classified as dangerous for transport.

Transport hazard class(es)
Packing group
Environmental hazards
Special precautions for user
Transport in bulk according to Annex II of MARPOL73/78 and the IBC Code: Not applicable SECTION 15: REGULATORY INFORMATION
Safety, health and environmental regulations/legislation specific for the substance or mixture:

TSCA (Toxic Substance Control Act) - Inventory Status: All components listed or polymer exempt.

Designated Hazardous Substances and Reportable Quantities (40 CFR 302.4):

Chemical Name CAS No. Typical %wt. RQ (Pounds)
None ----- ----- -----
SARA 311/312 - Hazard Categories: None
Fire Sudden Release Reactivity Immediate (acute) Chronic (delayed) SARA 313 - Toxic Chemicals (40 CFR 372):

Chemical Name CAS No. Typical %wt.

Page 1089 of 1570 ends

CC 2210
Revision: 03/26/21 Page: 6/6
None ----- -----
SARA 302 - Extremely Hazardous Substances (40 CFR 355):

Chemical Name CAS No. Typical %wt. TPQ (pounds)
None ---- ---- ----
California Proposition 65 List:

Chemical Name CAS No. Type of Toxicity
None ----- -----
SECTION 16: OTHER INFORMATION
The following sections contain revisions or new statements: 1-16.

Date of preparation: May 19, 2015
Hazard Statement(s) and Risk Phrases Listed in: SECTION 2:/ SECTION 3:

Hazard Statement(s)
- H402: Harmful to aquatic life.
- H412: Harmful to aquatic life with long lasting effects.

Training advice: None.

Disclaimer: We believe the statements, technical information and recommendations contained herein are reliable, but they are given without warranty or guarantee of any kind. The information contained in this document applies to this specific material as supplied. It may not be valid for this material if it is used in combination with any other materials. It is the user’s responsibility to satisfy oneself as to the suitability and completeness of this information for the user’s own particular use.

Page 1090 of 1570 ends

CC 2220
Revision: 03/24/21 Page: 1/6
SECTION 1: PRODUCT AND COMPANY IDENTIFICATION
Product identifier
Chemical Name Mixture
CAS No. Mixture
Trade Name CC 2220
Product Code None
Relevant identified uses of the substance or mixture and uses advised against Identified Use(s) Water Treatment Chemical
Uses Advised Against None
Company Identification USALCO Modesto Plant, LLC
2601 Cannery Ave
Baltimore, MD 21226
Telephone (410)-354-0100
Fax (410)-354-1021
E-Mail (competent person) [email protected]
Emergency telephone number
Emergency Phone No. CHEMTREC 24 hr. (800) 424-9300; Not classified as dangerous for transport.

SECTION 2: HAZARDS IDENTIFICATION
Classification of the substance or mixture
OSHA HCS (29 CFR 1910.1200) Not classified as dangerous for supply/use.

Label elements
Hazard Symbol None
Signal word(s) None
Hazard Statement(s) None
Precautionary Statement(s) Avoid contact with skin and eyes.

Wear protective gloves/eye protection.

IF INHALED: Get medical advice/attention if you feel unwell.

IF ON SKIN: Wash with plenty of soap and water. If irritation (redness, rash, blistering) develops, get medical attention.

IF IN EYES: Rinse cautiously with water for several minutes. Remove contact lenses, if present and easy to do. Continue rinsing. If irritation develops and persists, get medical attention.

IF SWALLOWED: Call a POISON CENTER or doctor/physician if you feel unwell.

Other hazards None

SAFETY DATA SHEET
OSHA HCS (29 CFR 1910.1200)

Page 1091 of 1570 ends

CC 2220
Revision: 03/24/21 Page: 2/6
SECTION 3: COMPOSITION/INFORMATION ON INGREDIENTS
Hazardous Ingredient(s) % wt.* CAS No. Hazard classification Aluminum Chlorohydrate 35 - 45 12042-91-0 Not classified as dangerous for supply/use.

Proprietary Compound 20 Trade Secret Aquatic Acute 3; H402 Aquatic Chronic 3; H412
Water 35 - 45 7732-18-5 Not classified as dangerous for supply/use.

Additional Information - Substances in the product which may present a health or environmental hazard, or which have been assigned occupational exposure limits, are detailed below: None
SECTION 4: FIRST AID MEASURES
Description of first aid measures
Inhalation Get medical advice/attention if you feel unwell.

Skin Contact Wash affected skin with soap and water. If irritation (redness, rash, blistering) develops, get medical attention.

Eye Contact Rinse cautiously with water for several minutes. Remove contact lenses, if present and easy to do. Continue rinsing. If irritation develops and persists, get medical attention.

Ingestion Call a POISON CENTER or doctor/physician if you feel unwell.

Most important symptoms and effects, both acute and
delayed
None
Indication of any immediate medical attention and
special treatment needed
IF SWALLOWED: Immediately call a POISON CENTER or
doctor/physician.

SECTION 5: FIRE-FIGHTING MEASURES
Extinguishing Media
-Suitable Extinguishing Media Non-combustible. As appropriate for surrounding fire. -Unsuitable Extinguishing Media None anticipated.

Special hazards arising from the substance or
mixture
Combustion or thermal decomposition will evolve toxic and irritant vapours.

Advice for fire-fighters A self contained breathing apparatus and suitable protective clothing should be worn in fire conditions. Keep containers cool by spraying with water if exposed to fire.

SECTION 6: ACCIDENTAL RELEASE MEASURES
Personal precautions, protective equipment and
emergency procedures
Avoid contact with skin and eyes. Wear protective gloves/eye protection.

Environmental precautions Prevent liquid entering sewers, basements and work pits. Avoid release to the environment.

Page 1092 of 1570 ends

CC 2220
Revision: 03/24/21 Page: 3/6
Methods and material for containment and cleaning up Cover spills with inert absorbent material. Transfer to a container for disposal or recovery.

Reference to other sections None
Additional Information None
SECTION 7: HANDLING AND STORAGE
Precautions for safe handling Avoid contact with skin and eyes.

Conditions for safe storage, including any incompatibilities -Storage temperature Keep in a cool, well ventilated place. Store at temperatures not exceeding 50°C / 122 °F. Protect from sunlight.
-Incompatible materials This product should be stored away from sources of strong heat, oxidizing chemicals,and reducing agents.

Specific end use(s) Water Treatment Chemical
SECTION 8: EXPOSURE CONTROLS/PERSONAL PROTECTION
Occupational Exposure Limits
SUBSTANCE. CAS No.
(8hr TWA) (STEL)
Note:

PEL
(OSHA)
TLV
(ACGIH)
PEL
(OSHA)
TLV
(ACGIH)
Aluminum Chlorohydrate, as Al 12042-91-0
15 mg/m3 (T)
5 mg/m3 (R) 1 mg/m3 (R)
----- ----- -----
-
(T) Total Particulate; (R) Respirable Particulate
Recommended monitoring method NIOSH 7013 (Aluminum and compounds, as Al) Exposure controls
Appropriate engineering controls Not normally required.

Personal protection equipment
Eye/face protection Wear protective eyewear (goggles, face shield, or safety glasses).

Skin protection (Hand protection/ Other) Wear suitable gloves if prolonged skin contact is likely. Check with protective equipment manufacturer's data.

Respiratory protection Normally no personal respiratory protection is necessary. In case of insufficient ventilation, wear suitable respiratory equipment. Check with protective equipment manufacturer's data.

Thermal hazards Not normally required. Use gloves with insulation for thermal protection, when needed.

Environmental Exposure Controls Avoid release to the environment.

Page 1093 of 1570 ends

CC 2220
Revision: 03/24/21 Page: 4/6
SECTION 9: PHYSICAL AND CHEMICAL PROPERTIES
Information on basic physical and chemical properties
Appearance Liquid
Color. Almost colourless to pale yellow
Odor None
Odor Threshold (ppm) Not available
pH (Value) 4.0 - 4.5
Melting Point (°C) / Freezing Point (°C) - 6.6 (20 °F)
Boiling point/boiling range (°C): 100 °C (212 °F)
Flash Point (°C) Non-combustible
Evaporation Rate Similar to water
Flammability (solid, gas) Not applicable
Explosive Limit Ranges Non-combustible
Vapor pressure (Pascal) Similar to water
Vapor Density (Air=1) Similar to water
Density (g/ml) 1.25 - 1.34
Solubility (Water) Miscible
Solubility (Other) Not available
Partition Coefficient (n-Octanol/water) Not available
Auto Ignition Point (°C) Non-combustible
Decomposition Temperature (°C) Not available
Kinematic Viscosity (cSt) Similar to water
Explosive properties Not explosive
Oxidizing properties Not oxidising
Other information Not available
SECTION 10: STABILITY AND REACTIVITY
Reactivity Stable under normal conditions.

Chemical stability Stable.

Possibility of hazardous reactions None anticipated.

Conditions to avoid Incompatible materials.

Incompatible materials Substances that react with water or aluminum.

Hazardous decomposition product(s) None anticipated.

SECTION 11: TOXICOLOGICAL INFORMATION
Exposure routes: Inhalation, Skin Contact, Eye Contact
Aluminum Chlorohydrate (CAS No. 12042-91-0):

Acute toxicity Oral LD50 = 9187 mg/kg (Rat)
Dermal LD0 = >2000 mg/kg (Rat)
Irritation / Corrosivity Unlikely to cause eye irritation. Unlikely to cause skin irritation.

Sensitisation It is not a skin sensitiser.

Repeated dose toxicity Not to be expected.

Carcinogenicity It is unlikely to present a carcinogenic hazard to man.

NTP IARC ACGIH OSHA NIOSH
No. No. No. No. No.

Mutagenicity Negative
Toxicity for reproduction Negative
Reproductive toxicity Not to be expected

Page 1094 of 1570 ends

CC 2220
Revision: 03/24/21 Page: 5/6
Other information None known.

SECTION 12: ECOLOGICAL INFORMATION
Ecotoxicity
Proprietary Compound (CAS No. Trade Secret):

Short term LC50 (96 hr): 10 - 100 mg/l (Danio rerio)
EC50 (48 hour): 38 mg/L (Daphnia magna)
Long Term Not available.

Persistence and degradability Not readily biodegradable.

Bioaccumulative potential The product has no potential for bioaccumulation.

Mobility in soil Not available.

Results of PBT and vPvB assessment Not classified as PBT or vPvB.

Other adverse effects Not available.

SECTION 13: DISPOSAL CONSIDERATIONS
Waste treatment methods Disposal should be in accordance with local, state or national legislation. Consult an accredited waste disposal contractor or the local authority for advice.

SECTION 14: TRANSPORT INFORMATION
U.S. DOT Sea transport
(IMDG)
Air transport
(ICAO/IATA)
UN number
Proper Shipping Name Not classified as dangerous for transport.

Transport hazard class(es)
Packing group
Environmental hazards
Special precautions for user
Transport in bulk according to Annex II of MARPOL73/78 and the IBC Code: Not applicable SECTION 15: REGULATORY INFORMATION
Safety, health and environmental regulations/legislation specific for the substance or mixture:

TSCA (Toxic Substance Control Act) - Inventory Status: All components listed or polymer exempt.

Designated Hazardous Substances and Reportable Quantities (40 CFR 302.4):

Chemical Name CAS No. Typical %wt. RQ (Pounds)
None ----- ----- -----
SARA 311/312 - Hazard Categories: None
Fire Sudden Release Reactivity Immediate (acute) Chronic (delayed) SARA 313 - Toxic Chemicals (40 CFR 372):

Chemical Name CAS No. Typical %wt.

None ----- -----

Page 1095 of 1570 ends

CC 2220
Revision: 03/24/21 Page: 6/6
SARA 302 - Extremely Hazardous Substances (40 CFR 355):

Chemical Name CAS No. Typical %wt. TPQ (pounds)
None ---- ---- ----
California Proposition 65 List:

Chemical Name CAS No. Type of Toxicity
None ----- -----
SECTION 16: OTHER INFORMATION
The following sections contain revisions or new statements: 1-16.

Date of preparation: May 19, 2015
Hazard Statement(s) and Risk Phrases Listed in: SECTION 2:/ SECTION 3:

Hazard Statement(s)
- H402: Harmful to aquatic life.
- H412: Harmful to aquatic life with long lasting effects.

Training advice: None.

Disclaimer: We believe the statements, technical information and recommendations contained herein are reliable, but they are given without warranty or guarantee of any kind. The information contained in this document applies to this specific material as supplied. It may not be valid for this material if it is used in combination with any other materials. It is the user’s responsibility to satisfy oneself as to the suitability and completeness of this information for the user’s own particular use.

Page 1096 of 1570 ends

9/11/2024
IronRisk Strategies, LLC
1122 Kenilworth Dr, Suite 316
Baltimore, MD 21204
Lock Curtis
(443)377-7896 (443)564-4757
[email protected]
00000152-0 979

USALCO, LLC
2601 Cannery Avenue
Baltimore, MD 21226
AIG Specialty Insurance Co 26883
A X Y Y EG 9343612 9/15/2024 9/15/2025
X
X
1,000,000
300,000
25,000
1,000,000
2,000,000
2,000,000
Pollution Liability $1M/$2M
National Union Fire Insurance Co of Pittsburgh 19445
B N N 934-36-14 9/15/2024 9/15/2025
X
1,000,000
Pollution Included
AIG Specialty Insurance Co 26883
A X N N EGU 9343613 9/15/2024 9/15/2025
X
X 0.00
10,000,000
10,000,000
Chesapeake Employers Insurance 11039
C N 4599527 (MD) 3/15/2024 3/15/2025
N
X
1,000,000
1,000,000
1,000,000
Nautilus Insurance Company 17370
D Excess Liability N N FFX2038481-12 9/15/2024 9/15/2025 $15MM/$15MM Zurich American Insurance Company 16535
E Workers Compensation N N WC673284514 3/15/2024 3/15/2025 Other than MD $1MM/$1MM/$1MM RE: BID ACH C2210
City of Vallejo, its Officers, Officials, Employees, Agents and Volunteers are named Additional Insureds, as their interest(s) may appear, and as per written contract and subject to the policy terms, conditions, and exclusions. Coverage is Primary and Non-Contributory. Waiver of Subrogation in favor of the Additional Insureds is included. 10 days written notice of cancellation for non payment of premium/30 days written notice of cancellation for any other reason will be mailed to the Additional Insureds.

City of Vallejo
202 Fleming Hill Road
Vallejo, CA 94589-2337
(LOC)
Printed by LOC on 09/11/2024 at 12:24PM
ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD

DATE (MM/DD/YYYY)
PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER

POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $ DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG $ OTHER: $ COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $
If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

CERTIFICATE OF LIABILITY INSURANCE

Page 1097 of 1570 ends
Page 1098 of 1570 ends
Page 1099 of 1570 ends

Business Search
Search By Business Name
Value usalco modesto
Specify Start Date Range (Optional)
Search search
Account # Business Name Start Date Expire Date Address
11712486 USALCO MODESTO PLANT, LLC 1/1/2021 6/30/2026 241 SPENKER AVE, MODESTO, CA 95354- 3920
Total records found: 1
person Guest cottage Home bug_report Report a Problem
City of Vallejo
Processing Center

Page 1100 of 1570 ends

ACTION ITEM 9.A.

DATE: September 9, 2025
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, MMC, City Clerk
SUBJECT: ADOPT A RESOLUTION MAKING AN APPOINTMENT TO FILL AN EXISTING VACANCY

ON THE MCCUNE COLLECTION COMMISSION

RECOMMENDATION
Adopt a resolution appointing a member to fill a vacancy on the McCune Collection Commission for a term expiring June 30, 2028

REASONS FOR RECOMMENDATION
A vacancy currently exists on the McCune Collection Commission due to a resignation. At the time of applicant interviews conducted on July 28, 2025, by a two-member Council interview panel, it was believed there was only one vacancy. Following the Council’s appointment at the August 5, 2025, special meeting, staff determined there was an additional vacancy.

This item is presented to the City Council to consider appointing the remaining qualified applicant from the July 28 interviews to fill the unanticipated vacancy.

BACKGROUND AND DISCUSSION
McCune Collection Commission (MCC) – VMC Chapter 2.51
• Seven-member body, all members must be City residents • One current vacancy (term expiring June 30, 2028)
The current vacancy resulted from a June 2025 resignation that came to light after the Council’s August 5 appointments. Two applications were submitted, and both applicants interviewed with the two-member Council panel on July 28, 2025.
• At the August 5 meeting, the Council appointed Zachary Kent. • The second applicant, Vince Tajima, is recommended for appointment to fill the remaining vacancy.

Mr. Tajima previously served on the Commission, having been appointed by the Council on October 10, 2023, with a term that expired June 30, 2025. His prior experience makes him a qualified candidate to continue serving.

FISCAL IMPACT

Page 1101 of 1570 ends

Date: September 9, 2025
Subject: ADOPT A RESOLUTION MAKING AN APPOINTMENT TO FILL AN EXISTING

VACANCY ON THE MCCUNE COLLECTION COMMISSION

Page 2 ends

There is no fiscal impact associated with filling vacancies to standing committees.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Resolution Appointing to MCC 090925 CAO Stamp

CONTACT
Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527
[email protected]

Page 1102 of 1570 ends

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 25- ____N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO MAKING

AN APPOINTMENT TO THE MCCUNE COLLECTION COMMISSION
WHEREAS, the Vallejo City Council has established various boards and commissions, and such boards and commissions may be advisory, policy, appellate and/or rule making; and WHEREAS, members of these boards, committees, and commissions shall be appointed by the City Council and vacancies shall be filled for the unexpired portion of the term in the same manner as the original appointment pursuant to the Vallejo Municipal Code; and WHEREAS, section 2.26.030 of the Vallejo Municipal Code provides that the term of office of each member appointed by the City Council shall be for four years, except as otherwise provided by ordinance or resolution, and that terms of members shall be staggered so that the number of terms expiring annually shall be approximately equal; and WHEREAS, there currently exist a vacancy on the McCune Collection Commission, and WHEREAS, pursuant to section 2.02.350 of the Vallejo Municipal Code, the City Clerk has published notices of these vacancies, received applications of interest, and delivered to the City Council all applications submitted; and
WHEREAS, the City Council reviewed the applications submitted and has conducted interviews.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS:

The following person is appointed to the McCune Collection Commission – 1 vacancy (term to expire 6/30/28):

1. Vince Tijima - term to expire 6/30/28
Adopted by the City Council of the City of Vallejo at a regular meeting held on September 9, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Page 1103 of 1570 ends

ANDREA SORCE, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

Page 1104 of 1570 ends

ACTION ITEM 9.B.

DATE: September 9, 2025
TO: Mayor and Members of the City Council
FROM: Andrew Murray, City Manager
SUBJECT: DESIGNATE A VOTING DELEGATE AND ALTERNATE FOR THE BUSINESS PORTION

OF THE ANNUAL LEAGUE OF CALIFORNIA CITIES CONFERENCE

RECOMMENDATION
Designate a City of Vallejo voting delegate and voting alternate for the business portion of the Annual League of California Cities Conference.

REASONS FOR RECOMMENDATION
The League of California Cities' Annual Conference is scheduled for October 8-10, 2025 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly), scheduled for noon on Friday, October 10 at the Long Beach Convention Center.

In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate and up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity.

BACKGROUND AND DISCUSSION
The League of California Cities 2025 Annual Conference is scheduled for October 8-10, 2025 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting scheduled for Friday, October 10 at the Long Beach Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. The voting policy for the League of California Cities states that each member city has a right to cast one vote on matters pertaining to League policy. Each city must designate a voting delegate and up to two alternates to cast votes during the League meeting. This action must be taken by the City Council, and the voting delegate form returned to the League's office by September 24, 2025.

Per the 2025 Council appointments, Councilmember Matulac serves as the City’s representative to the CalCities General Assembly. Vice Mayor Bregenzer is designated as the first alternate, and Councilmember Lediju as the second alternate.

Councilmembers Gordon, Lediju, Matias, and Matulac will be attending the conference.

FISCAL IMPACT
There is no fiscal impact associated with the designation. Voting delegates are expected to travel to the city of Long Beach to participate in the conference. Pursuant to the City Council's Travel and Expense Policy (2008), actual and necessary travel expenses, estimated at $3,500 per person, are reimbursable if submitted in accordance with the policy.

Page 1105 of 1570 ends

Date: September 9, 2025
Subject: DESIGNATE A VOTING DELEGATE AND ALTERNATE FOR THE BUSINESS PORTION

OF THE ANNUAL LEAGUE OF CALIFORNIA CITIES CONFERENCE

Page 2 ends

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. 2025 Voting Delegate Information Packet

CONTACT
Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527
[email protected]

Page 1106 of 1570 ends

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, July 16, 2025
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 24, 2025

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For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

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Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

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ACTION ITEM 9.C.

DATE: September 9, 2025
TO: Mayor and Members of the City Council
FROM: Randy J. Risner, Chief Assistant City Attorney
SUBJECT: ADOPT A RESOLUTION APPROVING A QUIT CLAIM DEED TRANSFERRING THE

CITY'S INTEREST IN AN ABANDONED PORTION OF A WATER EASEMENT IN

AMERICAN CANYON TO CANYON ESTATES HOMES LLC IN EXCHANGE FOR A NEW

EASEMENT AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME

RECOMMENDATION
Adopt a resolution approving a Quit Claim Deed tranferring the City's interest in an abandoned portion of a water easement in American Canyon. The transfer is to the developer, Canyon Estates Homes, LLC, and is in exchange for a new easement and new pipeline.

REASONS FOR RECOMMENDATION
The developer has already transferred the new easement to the City. The City should have Quit Claimed the old easement in 2021 but staff overlooked it. Quit Claiming the old easement to the developer will fulfill the City's contractual obligation to the developer.

BACKGROUND AND DISCUSSION
In 2021, the City of Vallejo executed an agreement with Canyon Estates Homes, LLC which, among other things, allowed the developer to relocate a City of Vallejo water pipeline to a new easement. In return, the City of Vallejo was to quit claim the old portion of the easement to the developer for the construction of a subdivision. The Cityh received the new easement from the developer, but the old easement was never quit claimed to the developer. This is now creating problems for the developer because the old easement still shows up on the title to the property, which prevents construction of new homes. This, in turn, creates potential legal liability for the City. Complying with our contract with the developer will eliminate any possible liability related to the easement transfer. Staff recommends that the transfer be approved because of our previous agreement with the developer.

FISCAL IMPACT
This is a simple transfer of an interest in real property in exchange for another interest in real property. There is no impact on either the General Fund or the Water Fund resulting from the transfer.

ENVIRONMENTAL REVIEW
The project, including the new pipeline easement, was included in a CEQA review by the City of American Canyon as part of the developer's project. The City of Vallejo is not obligated to do a separate CEQA review of the same project.

ATTACHMENTS

1. Resolution Approving Canyon Estates Quit Claim Deed CAO Stamp

2. Quit Claim Deed Rev 040125

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Date: September 9, 2025
Subject: ADOPT A RESOLUTION APPROVING A QUIT CLAIM DEED TRANSFERRING THE

CITY'S INTEREST IN AN ABANDONED PORTION OF A WATER EASEMENT IN

AMERICAN CANYON TO CANYON ESTATES HOMES LLC IN EXCHANGE FOR A

NEW EASEMENT AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME

Page 2 ends

CONTACT
Randy J. Risner, Chief Assistant City Attorney
[email protected]

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Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 25____ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A QUIT CLAIM DEED TRANSFERRING THE CITY’S INTEREST IN

AN ABANDONED PORTION OF A WATER EASEMENT TO CANYON ESTATES

HOMES, LLC AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME
WHEREAS, on January 28, 2021, the City of Vallejo (City) entered into an Agreement Between City of Vallejo and Canyon Estate Homes, LLC (Developer)(said agreement referred to herein as Agreement);and
WHEREAS, the Agreement provided for moving an existing City of Vallejo water pipeline from its existing easement to a new easement in order to allow residential development over the area occupied by the existing easement; and
WHEREAS, the Agreement provided that the Developer, at Developer’s expense, would relocate City’s existing water pipeline to a new easement and that City would quit claim its interest in the existing easement to the Developer; and WHEREAS, the Developer has completed construction of the new pipeline section in the new easement and now requests that the City quit claim the abandoned portion of the former easement;
NOW THEREFORE, the City Council of the City of Vallejo resolves as follows:

1. The Quit Claim Deed from the City to the Developer is hereby approved.

2. The City Manager is hereby authorized to execute the Quit Claim Deed on behalf of the City and cause it to be recorded in Napa County, California or, in the alternative, to provide it to the Developer for recording.

ADOPTED by the City Council of the City of Vallejo at a regular meeting held on September 9, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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ANDREA SORCE, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

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MAIL TAX STATEMENTS AS DIRECTED ABOVE
FTGIS-100 4/01 Page 1 of 2

SPACE ABOVE THIS LINE FOR RECORDERS USE
Quit Claim Deed
The undersigned grantor(s) declare(s):

Documentary transfer tax is $0.00 Relinquishing interest in Easement for NO CONSIDERATION ( ) computed on full value of property conveyed, or
( ) computed on full value less value of liens and encumbrances remaining at time of sale. ( ) Unincorporated area: (X) City of American Canyon $0.00 (X) Realty not sold.

FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, The City of Vallejo, a California Municipal Corporation hereby REMISE(S), RELEASE(S) AND FOREVER QUITCLAIM(S) to Canyon Estates Homes LLC, a California limited liability company that property in City of American Canyon, Napa County, State of California, described as:

A portion of that certain 20-foot wide waterline easement granted to the City of Vallejo, recorded June 4, 1991 in Book 1823 of Official Records, Page 543, Napa County Records, shown on Exhibit A attached hereto that is within the boundary of that certain parcel of land as shown on Exhibit C attached hereto.

The conditions of quitclaim are listed on Exhibit B attached hereto, and made a part hereof.

Mail Tax Statements to Grantee at address above
Date October 10, 2024
City of Vallejo, a California Municipal Corporation
by: _ Andrew Murray, City Manager
by: _
Dawn Abrahamson, City Clerk
Escrow No.: 1713028158
No.:

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MAIL TAX STATEMENTS AS DIRECTED ABOVE
FTGIS-100 4/01 Page 2 of 2
State of
County of
On before me, a Notary Public,
personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature:

Name:
(Typed or Printed) {Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

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EXHIBIT A

LEGAL DESCRIPTION
A portion of that certain 20-foot wide waterline easement granted to the City of Vallejo, recorded June 4, 1991 in Book 1823 of Official Records, Page 543, Napa County Records, located within the boundary of that certain parcel of land shown on Exhibit C attached hereto.

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ACTION ITEM 9.D.

DATE: September 9, 2025
TO: Mayor and Members of the City Council
FROM: Kristin Pollot, AICP, Director of Planning & Development Services Arthur Gonzales, Interim Fire Chief
Beth Schoenberger, Water Director
SUBJECT: HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2025-26

ESTABLISHING AND REVISING FEES FOR THE FIRE DEPARTMENT, PLANNING AND

DEVELOPMENT SERVICES DEPARTMENT (BUILDING AND PLANNING DIVISIONS),

AND THE WATER DEPARTMENT

RECOMMENDATION
Hold a public hearing and adopt a resolution approving an amendment to the Master Fee Schedule for fiscal year 2025-26 establishing and revising fees for the Fire Department, Planning and Development Services Department (Building and Planning Divisions), and the Water Department.

REASONS FOR RECOMMENDATION
The City of Vallejo has not conducted a comprehensive review of service fees for Building, Planning, Fire, or Water since 2019. The best practice among local governments is to review and update fees every three to five years in order to ensure fees keep pace with changes in service delivery, staffing changes, and/or demand levels. Adjusting and adopting new fees as recommended would better align the City of Vallejo with the best practices of peer agencies and help to increase cost recovery for existing services being provided. The annual revenue increase associated with the recommended action is estimated to be approximately $1,400,000.

BACKGROUND AND DISCUSSION
The California Constitution grants cities authority to set fees to cover the costs of providing services. In late 2024, the City engaged MGT Consulting to conduct a comprehensive analysis of fees for Building, Planning, Fire, and Water.

The scope of work for this study included analyzing existing Building Division, Planning Division, Water Department, and Fire Department service fees, including: 1) reviewing the full costs (with staff time estimates) to provide services; 2) identifying opportunities to consolidate, remove or add new fees; 3) identifying service areas where additional adjustments might be appropriate; and 4) developing fiscal projections based on recommended fee changes, all while comparing fees (and fee structures) against neighboring jurisdictions. The study also included interview findings from existing Building Division, Planning Division, and Fire and Water Department staff regarding their tasks and procedures, which were folded into the final recommendations.

Following completion of this analysis, the study makes recommendations to adjust fee amounts, increase overall cost recovery percentages for existing services, and add thirty new fees to be more consistent with peer agencies and ensure appropriate fee collection for all aspects of service delivery.

Below is a summary of the findings and recommendations for each division/department, but for more details, please refer to the attached User Fee Study, Final Report, dated August 2025, for the full analysis and recommendations.

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Date: September 9, 2025
Subject: HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2025-26

ESTABLISHING AND REVISING FEES FOR THE FIRE DEPARTMENT, PLANNING

AND DEVELOPMENT SERVICES DEPARTMENT (BUILDING AND PLANNING

DIVISIONS), AND THE WATER DEPARTMENT

Page 2 ends

Fire Department:

Many of the existing fees for the Fire Department need adjustment to reflect current services. In reviewing the Master Fee Schedule, staff identified 37 existing services that are rarely utilized and recommends that the associated fee amounts be reduced to avoid potential overcharging. Staff also recommends the addition of 22 new fees at a 100% cost recovery to align with current service delivery and best practices from other peer agencies.

Fire Department fees proposed for reduction include: 1) R-2 Residential Occupancies: 3–5 units, 2) R-2 Residential Occupancies: 6–15 units, 3) R-2 Residential Occupancies: 16–25 units, 4) R-2 Residential Occupancies: 26–60 units, 5) R-2 Residential Occupancies: 61–100 units, 6) R-2 Residential Occupancies:
101–200 units, 7) R-2 Residential Occupancies: 201–300 units, 8) R-2 Residential Occupancies: 301–400+ units, 9) R-4 Residential Occupancies, 10) I-3 Jails, Correctional Centers & Other Places of Involuntary Restraint, 11) Waste Handling, 12) Open Flames and Candles, 13) Carnivals & Fairs, 14) Combustible Fibers Storage, 15) Miscellaneous Combustible Storage (excess of 2,500 cubic feet), 16) Compressed Gases, 17) Dry Cleaning Plants, 18) Private Fire Hydrants, 19) Explosives, 20) High-Piled Combustible Storage, 21) LPGas, 22) Temporary Occupant Load Increase, 23) Open Burning, 24) Organic Coatings, 25) Places of Assembly (A-5), 26) Spraying or Dipping, 27) Temporary Membrane Structures and Tents, 28) Cutting and Welding, 29) Additional Re-Inspections, 30) Various, 31) Stand By, 32) Witness/Deposition Appearance, 33) Unsafe Buildings Fire Code Hearing Appeal Fee – Residential (1–2 units), 34) Unsafe Buildings Fire Code Hearing Appeal Fee – Residential (3–5 units), 35) Unsafe Buildings Fire Code Hearing Appeal Fee – Residential (6–25 units), 36) Unsafe Buildings Fire Code Hearing Appeal Fee – Residential (26+ units), and 37) Unsafe Buildings Fire Code Hearing Appeal Fee – Commercial.

New Fire Department fees proposed to be added include: 1) Hood and Duct Extinguishing System, 2) Stationary Fire Pump, 3) Emergency Responder Communication Coverage System, 4) Energy Storage System – Residential, 5) Energy Storage System – Commercial, 6) CO₂ beverage dispensing systems, 7) Cryogenic Fluids, 8) Additive manufacturing, 9) Amusement buildings, 10) Energy storage systems, 11) Exhibits and trade shows, 12) Floor finishing, 13) Hot work operations, 14) Mobile fueling of hydrogen-fueled vehicles, 15) Plant extraction systems, 16) Pyroxylin plastics, 17) Rooftop heliports, 18) Lithium batteries, 19) Administrative Citation – Penalty for a Violation (Fireworks), 20) Printing Fees – Per Page, 21) Printing Fees – Double Sided, and 22) Printing Fees – Photocopy.

The current Fire Department fee schedule has a cost recovery rate of approximately 70%. The proposed adjustments, as described above, would bring the total cost recovery rate for the department to 100%.

Planning and Development Services Department, Building Division:

The current structure of the Building Division fees is generally in good shape as it accurately reflects services being delivered. However, 12 new fees are proposed to be added in order to better clarify the rate structure, certain fee descriptions, state-imposed fee regulations, and correct application of penalty fees.

New Building fees proposed to be added to the schedule include: 1) Expired Permits Less Than One Year, 2) Expired Permits Over One Year Up to Five Years, 3) Expired Permits Over Five Years, 4) Yearly Review of Qualification to be Included In Special Inspection Program, 5) Residential Solar Remove and Reinstall Existing Panels Same Location to Allow for Reroof Under Separate Permit, 6) Commercial Solar Remove and Reinstall

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Date: September 9, 2025
Subject: HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2025-26

ESTABLISHING AND REVISING FEES FOR THE FIRE DEPARTMENT, PLANNING

AND DEVELOPMENT SERVICES DEPARTMENT (BUILDING AND PLANNING

DIVISIONS), AND THE WATER DEPARTMENT

Page 3 ends

Existing Panels Same Location to Allow for Reroof Under Separate Permit, 7) Residential re-roof permit (Max 3 Inspections) with existing solar panel removal and reinstallation same location, 8) Residential multi-family reroof permit (Max 3 Inspections) with existing solar panel removal and reinstallation same location, 9) Electrical when added to a set fee permit, 10) Water heater replacement same location, convert to Heat Pump. (Includes adding 1 electrical circuit), 11) Plumbing when added to a set fee permit, and 12) Whole home fan.

Currently, the Building Division’s fee schedule recovers only 59% of the division’s total costs. Considering the work done in this division is supportive of new development within the City, staff does not believe a 100% cost recovery would be appropriate at this time, as it could result in too big of an increase and discourage new development proposals. However, staff does think that an increase of 21% over a 3-year implementation period, bringing the total cost recovery rate to 80% by the end of year 3, would be appropriate. As such, all proposed fee adjustments and new fees added could bring the total average cost recovery rate for the division to 80%, after the 3-year implementation period.

Planning and Development Services Department, Planning Division:

Similar to the Building Division, the Planning Division's current fee structure is also generally in good shape; however, there are 5 new fees that need to be added to reflect current service delivery.

New Planning fees proposed to be added to the schedule include: 1) Design Review – Minor, 2) SB-9 – Lot Split, 3) SB-9 – Two Unit Development, 4) SB-9 Lot Split and Two Unit Development, and 5) Street Vender – Permit.

The current fee schedule in Planning is recovering only 44% of costs of all the services being provided. Having a lower cost recovery rate in Planning vs. other service-providing City departments is not unusual as compared to other agencies. The majority of fee-based planning work is supportive of economic development activity (including review of new development proposals). Also, new development proposals, in particular, can be heavily dependent on/influenced by the local market/economy, which often warrants (as a policy) lower cost recovery percentages as a means to help encourage new development.

After reviewing the existing fees, staff made strategic recommendations for smaller fee increases related to small project types, mostly driven by existing homeowners or small businesses, and larger fee increases for bigger-scale projects and those that have a tendency to be more sensitive or controversial, in order to recoup more of the staff time spent on those efforts. Overall, the current recommendation includes an overall average cost recovery increase from 44% to 62%, after a 3-year implementation period.

Water Department:

As outlined in the Fee Study, several new fees are recommended for the Water Department to support cost recovery for development-related engineering review activities. Historically, while the City has established development review fees within the Planning Division, no equivalent fees have been established for the Water Department. With the increased prioritization of development within the City, Water staff increasingly spend time involved in reviewing and commenting on the complex water-related aspects of development proposals and development planning. Based on internal time studies, Water Engineering staff dedicate approximately 184 hours per month supporting development-related services. The total amount of hours reflects the equivalent of more than one full-time Water employee.

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Date: September 9, 2025
Subject: HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2025-26

ESTABLISHING AND REVISING FEES FOR THE FIRE DEPARTMENT, PLANNING

AND DEVELOPMENT SERVICES DEPARTMENT (BUILDING AND PLANNING

DIVISIONS), AND THE WATER DEPARTMENT

Page 4 ends

As such, the Water Department is recommending the adoption of 20 new development-related engineering fees. The adoption of these new water fees is intended to recoup the actual cost of service and ensure that development is not being subsidized by the ratepayers.

The new fees proposed to be added to the schedule include fees to review: 1) Meter Upsizing to ¾ inch, 2) Development Agreement, 3) General Plan Update, 4) Minor Use Permit, 5) Accessory Dwelling Unit, 6) Planned Development, 7) Planned Development – Amendment, 8) Preliminary Review (Inside City), 9) Preliminary Review (Outside City), 10) Preliminary Review (School/Hospital), 11) Development Review – Major (Staff Level) (Large Multi-Family, Demolition), 12) Development Review – Major (PC Public Hearing), 13) Development Review – SB 35 and/or Density Bonus, 14) Development Review – Minor (Single/Multi Family, Tenant Improvements), 15) Lot Line Adjustment, 16) Parcel Map, 17) Parcel Map Amendment, 18) Tentative Map – 5-20 lots, 19) Tentative Map – 20+ lots, and 20) Tentative Map Amendment.

Because these activities are not related to delivering water to existing customers, they are not subject to Proposition 218 rules. Instead, these are regulatory fees that cities are allowed to charge to recover the costs of reviewing development projects. New fees are recommended to be adopted at 100% of full cost recovery. If approved, the new development fee revenue would offset the existing Water Enterprise Fund expenditure demands of water-related development work.

In addition to the new fees proposed, staff is also recommending the following Water Department fee changes to better reflect the costs of current service delivery. The details for each existing fee and proposed increase are located in Appendix A of the Fee Study. The fees proposed to be updated include: 1) the “Up to 1-inch Meter Set” be adjusted to $1,045; 2) “3in Double Check Value” be adjusted to $16, 3) “6in Double Check Value” be adjusted to $32; 4) “8” Double Check Value” be adjusted to $36; 5) “10in Double Check Value” be adjusted to $41, 6) “6in Reduced Pressure” be adjusted to $33, 7) “8in Reduced Pressure” be adjusted to $39, 8) “10in Reduced Pressure” be adjusted to $42, 9) “6in Double Detector” be adjusted to $32, 10) “8in Double Detector” be adjusted to $36, and 11) “10in Double Detector” be adjusted to $41. All of these adjustments are proposed to match the full cost of delivering the services each of these fees covers.

FISCAL IMPACT
Currently, the Building Division’s fee schedule recovers approximately 59% of the division’s total costs. If staff recommendations are adopted, cost recovery would increase to 80%, adding approximately $760,000 in revenue to the Planning and Development Services special fund once the fee changes are fully implemented following the recommended 3-year implementation period.

Within the Planning Division, current fees recover approximately 44% of total costs. If staff recommendations are adopted, cost recovery would increase to 62%, adding approximately $139,000 in revenue to the Planning and Development Services special fund once the fee changes are fully implemented following the recommended 3-year implementation period
The Water Department existing fees currently recover approximately 73% of total costs associated with delivering the work provided for those fees. If staff recommendations are adopted, cost recovery would increase to 100%, adding approximately $45,000 in revenue to the Water Enterprise Fund once the fee changes are fully implemented. Projected revenues for the new fees are not included but will be tracked and baseline established for further projections going forward.

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Date: September 9, 2025
Subject: HOLD A PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2025-26

ESTABLISHING AND REVISING FEES FOR THE FIRE DEPARTMENT, PLANNING

AND DEVELOPMENT SERVICES DEPARTMENT (BUILDING AND PLANNING

DIVISIONS), AND THE WATER DEPARTMENT

Page 5 ends

Fire Prevention Division fees recover approximately 70% of the division’s total costs. If staff recommendations are adopted, cost recovery would increase to 100%, adding approximately $457,000 in revenue once the fee changes are fully implemented.

Upon City Council approval, the new fees would go into effect November 10, 2025.

ENVIRONMENTAL REVIEW
Adopting new and revised fees to meet the City's operating expenses is exempt from environmental review under CEQA pursuant to Section 15378(B)(4) of the CEQA Guidelines because such funding mechanisms do not commit the City to any specific project which might result in a potentially significant environmental impact.

ATTACHMENTS

1. RESO Building_Planning_Water_Fire_ Fee Study_CAO Stamp

2. Attachment 1 - City of Vallejo BPW + Fire Study Final Report

CONTACT
Kristin Pollot, AICP, Director of Planning & Development Services (707) 648-4283 [email protected]
Arthur Gonzales, Interim Fire Chief (707) 648-4092
[email protected]
Beth Schoenberger, Water Director (707) 648-5439
[email protected]

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RESOLUTION NO. 25-_____ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING AN AMENDMENT TO THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2025-26

AND ESTABLISHING AND ADJUSTING FEES FOR SERVICES PROVIDED BY THE

FIRE, PLANNING AND DEVELOPMENT SERVICES, AND WATER DEPARTMENTS WHEREAS, the City of Vallejo (“City”) is empowered to impose reasonable fees, rates, and charges for municipal services. California Government Code Section 66000 et seq. authorizes the City to adopt fees for municipal services, provided such fees do not exceed the cost to the City for providing the services. The City periodically amends and updates its Master Fee Schedule to account for the various cost increases relating to municipal programs, services and activities; and
WHEREAS, the Council of the City of Vallejo has determined that in order to continue providing effective services for the public welfare, the City must establish and increase or decrease fees for certain municipal services which accurately reflect the City’s true cost in providing such services; and
WHEREAS, the Council desires to enact some new fees and increase, decrease, remove, or leave unchanged existing fees for certain services provided by the Building and Planning Divisions of the Planning and Development Services Department, Fire Department, and Water Department and to include the new and adjusted fees in the Master Fee Schedule; and
WHEREAS, the City has conducted an extensive analysis of its services, the costs reasonably borne by the City in providing its services, the beneficiaries of such services, and the revenues produced by those paying fees and charges for such services. The City retained an independent consultant, MGT of America Consulting (“MGT”), to conduct the analysis of the departments’ services and related costs. MGT collected data and interviewed City personnel as part of that analysis and completed the Fee Study Final Report dated August 2025 (“Fee Study”). MGT has calculated each fee to recover no more than the reasonable estimated cost for providing the services for which the fees are charged; and
WHEREAS, pursuant to Government Code Sections 66014 and 66018, the specific fees to be charged for certain services must be adopted by resolution, following notice and public hearing; and
WHEREAS, on August 26, 2025, the Fee Study was posted on the City’s website, and a copy was made available for inspection during normal business hours in the Second Floor lobby of City Hall located at 555 Santa Clara Street, in Vallejo; and

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WHEREAS, staff of the Fire, Planning and Development Services, and Water Departments have reviewed the fees charged for such services, and with the approval of the City Manager, recommend the adoption of the fees set forth in the Fee Study Summary Sheet attached to this Resolution as Exhibit A; and WHEREAS, on September 9, 2025, at the hour of 7:00 p.m. at the City Council Chambers located at 555 Santa Clara Street, Vallejo, California, the City Council of the City of Vallejo held a public hearing to consider the adoption of new fees for services provided by the Building and Planning Divisions and Water and Fire Departments, notice of which hearing was given as required by law; and WHEREAS, all persons interested and desiring to be heard at the hearing were given an opportunity to be heard, and all matters and things pertaining to the establishment of new fees and adjustment of existing fees were fully heard and considered by the City Council.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF

VALLEJO, CALIFORNIA, DOES HEREBY DECLARE, FIND, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Notice of the public meeting and public hearing at which this Resolution was considered was properly given, and all oral and written presentations made to and heard by the City Council were properly considered under California Government Code Sections 66016 and 66018.

SECTION 2. The cost estimates produced by City staff and considered by the City Council in establishing fees under this Resolution are reasonable cost estimates for the provision of the Fire, Planning and Development Services, and Water Department services to which the fees pertain and were made available to the public under Government Code Section 66016.

SECTION 3. This City Council hereby finds and determines that based upon the data, information, analysis, oral and written documentation presented to this City Council concerning the rates, fees, surcharges, and charges described in “Exhibit A” attached hereto and by this reference incorporated herein, the rates, fees, surcharges, and charges set forth in said “Exhibit A” do not exceed the estimated reasonable cost of providing the service for which the rates, fees, surcharges, or charges are levied.

SECTION 4. The rates, fees, surcharges, and charges set forth in “Exhibit A” are hereby adopted and approved as the rates, fees, surcharges, and charges for the services identified for each such rate, fee, surcharge, and/or charge.

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SECTION 5. The rates, fees, and charges set forth in “Exhibit A” shall be effective and shall be implemented commencing November 10, 2025.

SECTION 6. FLAT FEES - Where applicable, flat fees have been established for certain services where the average cost is subject to minimum fluctuation. These flat fees are included on schedules incorporated into this resolution.

SECTION 7. HOURLY CHARGES - Where applicable, hourly charges shall be accumulated for development processing activities and the applicant shall pay all such costs prior to final action on the related project or as soon thereafter as such costs may be finally determined. The payment of such costs may be a condition of approval for any such application. If payment is not received within seven working days after the invoice due date, all development processing activities will be suspended until payment is received.

SECTION 8. DEPOSITS - In cases where an hourly rate is being charged, as opposed to a flat fee, each applicant shall place on deposit with the City the sum of one-half of the estimated total fees. Deposits have been estimated to represent the minimum amount required to process each case type. The costs of an individual case may be significantly more than the initial deposit amount. Costs will be charged against the deposit until the development case deposit balance is less than ten percent (10%) of the total estimated cost at which time the applicant will be required to post an additional deposit equal to the estimated remaining fees. The applicant shall submit the additional deposit within 10 days of notice. If payment is not received within 10 working days after the notice, the City has the right to stop all development processing activities until payment is received. Any charges incurred in excess of the total deposits will be due prior to issuance of building permits. A late fee of ten percent (10%) shall be levied against delinquent development processing charges.

SECTION 9. REFUNDS - If the amount on deposit pursuant to Section 8 exceeds all accumulated costs at the time of the final action on subject application, the excess deposit shall be refunded to the applicant.

SECTION 10. GENERAL PLAN SURCHAGE – The General Plan Surcharge shall be five percent (5%) and shall be applied to all Building and Planning fees, except those fees prohibited by state law.

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SECTION 11. PERMIT STREAMLINING SURCHARGE – The Permit
Streamlining Surcharge shall be three percent (3%) and shall be applied to all Building and Planning fees, except those fees prohibited by state law.

SECTION 12. TECHNOLOGY SURCHARGE – The Technology Surcharge shall be four percent (4%) and shall be applied to all Building and Planning fees, except those fees prohibited by state law.

SECTION 13. Specific Building, Planning, Water and Fire Department fees adopted under this resolution supersede all prior like and applicable fees from any and all previous resolutions and ordinances to the extent that they are inconsistent with the fees hereby adopted. Any and all fees and resolution provisions not inconsistent with the provisions of this resolution shall continue in full force and effect.

SECTION 14. Effective November 10, 2025, and each year thereafter, all fees in “Exhibit A”, unless otherwise noted, shall be administratively revised and increased annually by a factor equal to the net change in Building, Planning, Water and Fire Department salary and benefit costs for that fiscal year. Such net change is measured by comparing the total budgeted salary and benefit costs for the fiscal year in which the change is to become effective to the total budgeted salary and benefit costs for the prior fiscal year.

Notwithstanding the foregoing, in no event shall the annual administrative revision described in this Section 15 apply to any fees and charges established by other agencies or as otherwise may be prohibited by applicable law.

SECTION 15. The City Manager shall have the authority to interpret the provisions of this resolution for purposes of resolving ambiguities.

The City Manager shall have the authority to authorize and require reasonable compensation for the temporary use of City property or receipt of City services not otherwise provided for in this resolution or other applicable resolutions or ordinances. Such compensation shall be based upon the City’s fully burdened hourly rates or costs as described in the aforementioned Fee Study.

SECTION 16. The City Manager is authorized to waive, modify or amend fees on any matter in their reasonable discretion, provided that in no event may said fees be increased.

SECTION 17. The State of California requires cities to charge state-established fees, rates, and charges, which are paid to the State. The City Council hereby directs the City Manager to incorporate such StatePage 1129 of 1570 imposed fees, rates and charges into the Master Fee Schedule, and every year hereafter.

SECTION 18. Any restatement in the attached Fee Study of existing rates and amounts for previously imposed taxes, fees, and charges is for the purpose of administrative convenience and is not intended, and shall not be construed, as the imposition, extension, or increase of any such tax, fee, or charge.

SECTION 19. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Resolution or any part hereof is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portion of this Resolution or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared invalid or unconstitutional.

SECTION 20. If any portion of this Resolution is declared invalid or unconstitutional then it is the intention of the City Council to have passed the entire Resolution and all its component parts, and all other sections of this Resolution shall remain in full force and effect.

SECTION 21. If there are any conflicts between the Building, Planning, Water and Fire Department fees adopted in this resolution and Building, Planning, Water and Fire Department fees adopted by any prior resolution or fee schedule, the Building, Planning, Water and Fire Department fees adopted pursuant to this resolution shall take precedence. If there are any conflicts between the portion of the Fee Study set forth in this resolution and any prior fee schedule, the portion of the Fee Study attached to this resolution shall control.

Adopted by the City Council of the City of Vallejo at a regular meeting held on September 9, 2025, with the following vote:

AYES:

NOES:

ABSENT:
____________________________________

ANDREA SORCE, MAYOR

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ATTEST: _____________________________________
DAWN G. ABRAHAMSON, CITY CLERK

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Fire, Building, Planning, and Water User Fee
Study Report of Findings
City of Vallejo, CA
AUGUST 25, 2025
MGT.us

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CITY OF VALLEJO
FIRE, BUILDING, PLANNING, AND WATER USER FEE STUDY - AUGUST 25, 2025 Table of Contents
TABLE OF CONTENTS .................................................................................................. 1 EXECUTIVE SUMMARY ................................................................................................ 1 Introduction ............................................................................................................................................ 1 Study Scope and Objectives .................................................................................................................... 1 SUMMARY OF FINDINGS ............................................................................................. 2 User Fee Financial Overview.................................................................................................................... 2 Peer Comparison Survey......................................................................................................................... 2 Implementation Schedule........................................................................................................................ 2 METHODOLOGY ........................................................................................................... 3 User Fee Introduction.............................................................................................................................. 3 User Fee Study Methodology................................................................................................................... 3 Data Collection ................................................................................................................................................ 3 Hourly Rates ..................................................................................................................................................... 4 Time Spent ....................................................................................................................................................... 5 Fee Calculations and Revenue Projections .................................................................................................... 5 Legal, Economic, and Policy Considerations ................................................................................................. 5 ANALYSIS HIGHLIGHTS............................................................................................... 7 User Fee Studies ..................................................................................................................................... 7 Fire Department – Fire Prevention Division ............................................................................................. 7 Fee Updates ..................................................................................................................................................... 7 New Fees.......................................................................................................................................................... 7 Updates To Fee Structure ............................................................................................................................... 8 Planning and Development Services Department .................................................................................... 9 Building Division ..................................................................................................................................... 9 Current Recovery ............................................................................................................................................. 9 Fee Structure and Calculations ....................................................................................................................... 9 Updates Made to Fee Structure .................................................................................................................... 10 Planning Division .................................................................................................................................. 11 Fee Updates ................................................................................................................................................... 11 Water Department................................................................................................................................. 11 Fee Updates ................................................................................................................................................... 11

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PEER COMPARISON SURVEY..................................................................................... 13 RECOMMENDATIONS................................................................................................ 14 APPENDIX A – USER FEE STUDY RESULTS................................................................ 15 Fire Prevention Division ........................................................................................................................ 15 Planning and Development Services Department – Building Division ....................................................19 Planning and Development Services Department – Planning Division ...................................................24 Water Department................................................................................................................................. 26 APPENDIX B – PEER COMPARISON RESULTS ........................................................... 29 Fire Prevention Division ........................................................................................................................ 29 Planning and Development Services Department – Building Division ....................................................32 Planning and Development Services Department – Planning Division ...................................................33 Water Department................................................................................................................................. 34 APPENDIX C – IMPLEMENTATION SCHEDULES ........................................................ 35 Planning and Development Services Department – Building Division ....................................................35 Planning and Development Services Department – Planning Division ...................................................41

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PAGE 1
Executive Summary
Introduction
MGT is pleased to present the City of Vallejo (City) with this summary of findings for the recently completed City of Vallejo Fire, Building, Planning, and Water user fee study.

The City contracted with MGT to perform a Fire, Building, Planning, and Water user fee study using fiscal year 2024-2025 budgeted expenditures, staffing costs, and operational information. The City’s current fees represent the fees being charged at the beginning of this study.

This report is the culmination of an extensive study conducted by MGT in collaboration with the City’s Fire, Planning and Development Services, and Water Departments, fiscal leads, management, and staff. MGT would like to take this opportunity to gratefully acknowledge each department and division leader and all administrative staff who participated in this project for their efforts and coordination.

Study Scope and Objectives
The study included a review of fees for service activities within the Fire Department, Building and Planning Divisions of the Planning and Development Services Department, and the Water Department. The study was performed under the direction of the City’s Chief Financial Officer with the participation of key staff members and leaders.

The primary goals of the study were to:
♦ Determine the City's full costs to provide specific fee-related services. ♦ Determine whether there are any opportunities to consolidate, remove, or implement new fees.
♦ Identify service areas where the City might adjust fees to better reflect the full cost of services or to subsidize fees with General Fund revenue to reflect other economic or policy considerations.
♦ Develop fiscal projections based on recommended changes to fees. ♦ Provide comparative data for what neighboring cities are charging for similar services.

The information summarized in this report addresses each of these issues and provides the City with the tools necessary to make informed decisions about any proposed fee adjustments as well as the resulting impact on both restricted and General Fund revenues.

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PAGE 2
Summary of Findings
User Fee Financial Overview
The study's primary objective was to provide City decision-makers with the analysis needed to make informed user fee pricing decisions. This report details the full cost of each service for which a user fee is charged.

The fee analysis adheres to Proposition 26 (Prop 26), which mandates that user fees be based on the "estimated reasonable cost of providing a service." Recommendations are based on careful consideration of the results of the cost analysis, and historical cost recovery levels.

Some fees are increasing, some are remaining as-is (e.g., pass-through fees), while other fees will decrease to comply with California user fee law (Prop 26), which prohibits government agencies from recovering more than 100% of their reasonable cost.

Peer Comparison Survey
MGT collaborated with the City to identify a list of fees that are commonly charged by three City departments – Fire, Planning and Development Services, and Water – and collected information about those fees from six peer cities in California:
♦ Concord
♦ Fairfield
♦ Richmond
♦ San Pablo
♦ Santa Rosa
♦ Vacaville
The results of the comparative survey are presented in Appendix B.

Implementation Schedule
At the request of the City, MGT prepared a phased implementation schedule for all fees included in the Planning and Building Divisions’ fee studies. The schedule assumes that fee increases will be implemented over three years, with equal adjustments in each year.

The implementation schedules are presented in Appendix C.

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PAGE 3
Methodology
Following is a summary of the methodology employed to conduct this study.

User Fee Introduction
User fees are charged in a variety of ways including:
♦ Flat (or fixed) fees – The fee is always the same, regardless of size or complexity of the service provided in each instance.
♦ Per square foot or linear foot – The fee is calculated based on the size of the project under review.
♦ Hourly (or time‐and‐materials) – City staff track time and materials expense, and fees are calculated to recover actual costs. Hourly rates for different fees may vary depending upon the hourly rates of the staff completing tasks associated with that fee. ♦ Actual cost – The fee is charged to recover consultant costs as billed to the City, or time and materials of staff.
♦ Percentage of permit fee – The fee is calculated as a percentage of the original permit fee.
♦ Other increments – Fees are calculated based on increments such as the number of sheets or the number of set ups / take downs.

User Fee Study Methodology
There are several steps involved in estimating the full cost of an activity attached to a user fee:

1. Data collection

2. Computing hourly rates

3. Obtaining estimates of time spent on fee-related activities

4. Estimating user fees at full cost recovery and projecting changes in revenue There are also legal, economic, and policy factors that must be considered when making cost recovery recommendations.

Data Collection
MGT coordinated with City departments to obtain information necessary to complete this study, including the following:
♦ Schedules of current user fees, including dollar amounts and annual volumes for each fee. ♦ Fiscal Year 2025 budget information for each department. ♦ Data about currently occupied positions, salaries, benefits, and FTEs. ♦ Department organizational charts.
♦ Cost allocation plans.

MGT then met with each department to learn about the following:
♦ Desired changes to existing fee schedules, including new fees to be added or existing fees to combine or delete.
♦ Any positions that are vacant and are planned to be filled. ♦ The time spent by staff in each department providing each service.

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PAGE 4
Hourly Rates
A cost-of-service study is comprised of two basic elements:
♦ Hourly rates of staff providing a given service.
♦ Time spent providing the service.

The hourly rate methodology used in this study builds indirect costs into City staff hourly salary and benefit rates to arrive at “fully burdened hourly rates.” Fully burdened hourly rates are a mechanism used to calculate the total cost of providing services. Total cost is generally recognized as the sum of direct costs together with a proportionate share of allowable indirect costs. The proper identification of all costs as “direct” or “indirect” is crucial to the determination of the total cost of providing services.

Direct costs are typically defined as those that can be identified specifically to a particular function or activity. These include the labor of people working directly on the specific service for which the fee is charged, and any materials or supplies those people use for the task.

Indirect costs are those that support more than one program area and are not easily identifiable to specific activities. Examples of indirect costs are:
♦ Departmental administrative and support staff.
♦ Training and education time.
♦ Public counter and telephone time.
♦ Some service and supply costs.
♦ Citywide overhead costs from outside of the department, as identified in a cost allocation plan.

MGT’s hourly rate calculation methodology includes the following:
♦ Personnel Services Analysis – Each staff classification within City departments is analyzed in the study. First, compensated absences such as vacation / holidays / sick leave days allocated to staff are deducted from total possible working hours for a year.

The model assumes a standard eight-hour workday and five-day work week. Staff positions are then categorized as either direct (operational) or indirect (administrative or supervisory) labor. In some cases, a classification will have both direct and indirect duties.

The total indirect portion of staff cost is incorporated into hourly overhead rates. ♦ Indirect Cost Rate – This equals the ratio of indirect costs to direct labor (salaries plus benefits) is established. There are three elements of indirect costs:
o Indirect Labor – This includes compensated absences as well as administrative and supervisory staff costs.
o Other Operating Expenses – Other operating expenses are either directly associated with a fee for service activity or are included as an indirect or overhead cost. Some examples of operating expenses that are directly allocated to a particular fee for service are professional services expenses or supplies that are used specifically for that fee for service. Most other operating expenses are classified as indirect costs and are allocated across all fees for service as overhead. o External Indirect Allocations – This represents the prorated portion of overhead from the City’s cost allocation plan that is distributed across all fees. ♦ Fully Burdened Hourly Rates – This incorporates all the elements that comprise the hourly rates used in this cost analysis.
o Each direct or operational position is listed, together with the average annual salary and benefits or actual salary and benefits.

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PAGE 5
o The hourly salary and benefit rate is calculated by adding the annual salary and benefits for an employee and dividing by available hours. The model assumes a standard work year of 2,080 available hours, although this might not apply to all employees, depending on paid time off accrual rates.
o The overhead rate combines the internal and external indirect cost rates, which are computed by dividing internal (department) indirect costs and external indirect costs by total direct salaries and benefits. Internal and external indirect cost rates are then multiplied by salaries and benefits for each position to obtain the dollar value of that support. This is combined with hourly salary and benefit rates to obtain fully burdened hourly rates.
o The overhead rate is derived by multiplying the internal and external indirect cost rates by the salary and benefit hourly rates.

The total fully burdened hourly rate combines the hourly salary and benefit rate with internal and external indirect cost rates. MGT prepared indirect overhead rates and corresponding hourly rate calculations using fiscal year 2025 budgeted expenditures.

Time Spent
The next step in the process required identifying staff time spent directly on each user fee activity.

Each staff person involved in user fee services estimated the time necessary to complete tasks associated with those services. Annual volume statistics were also gathered to develop total annual workload information. This information is provided in detailed user fee workbooks which were provided to the City upon completion of the study.

Fee Calculations and Revenue Projections
Given this information, MGT calculated the cost of providing each service, both on a per-unit and annual basis (per-unit cost multiplied by annual volume equals total annual cost). As mentioned above, costs were calculated by multiplying per-unit time estimates by the hourly labor rates; additional operating expenses directly associated with certain services were also included.

If other departments or divisions provided support for certain user fee activities, this time was accounted for and added into the analysis as a crossover support activity. Full costs are then compared to current revenues collected, and subsidies (or over-recoveries) identified.

User fee summaries by department can be seen in the next section of this report.

Legal, Economic, and Policy Considerations
Calculating the true cost of providing services is a critical step in the process of establishing user fees and corresponding cost recovery levels. Although true cost is an important factor, other factors must also be given consideration. City decision makers must also consider the effects that establishing fees for services will have on the individuals purchasing those services, as well as the community.

The following legal, economic, and policy issues help illustrate these considerations. ♦ Legal Restrictions – In California, user fees are limited to the "estimated reasonable cost of providing a service" by Government Code section 66014(a) and other supplementary legislation. California voters approved Proposition 26 in November of 2010, which defined “taxes” as “any levy, charge, or exaction of any kind imposed by a local government”

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