Agenda packet — Vallejo City Council, May 12, 2026 (part 5 of 5)

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(3) In their 2020 Annual Report, the Permittees shall provide documentation demonstrating implementation with each of the minimum requirements in C.12.f.ii(1)(a)-(c).

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(4) In their 2020 Annual Report and thereafter, the Permittees shall provide documentation of each of the following items:
a. The number of applicable structures that applied for a demolition permit during the reporting year; and b. A running list of the applicable structures that applied for a demolition permit (since the date the PCBs control protocol was implemented) that had material(s) with PCBs at 50 ppm or greater, with the address, demolition date, and brief description of PCBs control method(s) used.

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(5) In their 2020 Annual Report, Permittees shall submit an assessment methodology and data collection program to quantify PCBs loads reduced through implementation of the protocol for controlling PCBs during building demolition. This should be reported at the regional level on behalf of all Permittees.

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C.12.g. Fate and Transport Study of PCBs: Urban Runoff Impact on San Francisco Bay Margins i. Task Description –The Permittees shall conduct or cause to be conducted studies concerning the fate, transport, and biological uptake of PCBs discharged from urban runoff to San Francisco Bay margin areas.

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ii. Implementation Level - The specific information needs include understanding the in-Bay transport of PCBs discharged in urban runoff, the sediment and food web PCBs concentrations in margin areas receiving urban runoff, the influence of urban runoff on the patterns of food web PCBs accumulation, especially in Bay margins, and the identification of drainages where urban runoff PCBs are particularly important in food web accumulation.

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iii. Reporting-The Permittees shall submit in their 2017 Annual Report a workplan describing the specific manner in which these information needs will be accomplished and describing the studies to be performed with a preliminary schedule. The Permittees shall report on status of the studies in their 2018 Annual Report. The Permittees shall report in the March 15, 2020, Integrated Monitoring Report the findings and results of the studies completed, planned, or in progress as well as implications of studies on potential control measures to be investigated, piloted or implemented in future permit cycles.

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C.12.h Implement a Risk Reduction Program
i. Task Description –The Permittees shall conduct an ongoing risk reduction program to address public health impacts of PCBs in San Francisco Bay/Delta fish. The fish risk reduction program shall take actions to reduce actual and potential health risks in those people and communities most likely to consume San Francisco Bay-caught fish, such as subsistence fishers and their families. The risk reduction framework developed in the Previous Permit term, which funded community-based organizations to develop and deliver appropriate communications to appropriately targeted individuals and communities, is an appropriate approach. Permittees should work with local health departments, the Bay Area Clean Water Agencies, and the Western States Petroleum Association to leverage resources for this program and to appropriately target at-risk populations.

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ii. Implementation Level
(1) At a minimum, Permittees shall conduct or cause to be conducted an ongoing risk reduction program with the potential to reach 3,000 individuals annually who are likely consumers of San Francisco Bay-caught fish. Permittees are encouraged to collaborate with San Francisco Bay industrial and wastewater discharger agencies in meeting this requirement.

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(2) In year four of the Permit term, Permittees shall evaluate the effectiveness of their risk reduction program. D iii. Reporting-The Permittees shall report on the status of the risk reduction program in each of their Annual Reports, including a brief description of actions taken, an estimate of the number of people reached, and why these people are deemed likely to consume Bay fish. The Permittees shall report the findings of the effectiveness evaluation of their risk reduction program in their 2020 Annual Report.

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C.13. Copper Controls
The Permittees shall implement the following control program for copper. The Permittees shall implement the control measures and accomplish the reporting on those control measures according to the provisions below. The purpose of these provisions is to implement the control measures identified in the Basin Plan amendment necessary to support the copper site-specific objectives in San Francisco Bay. The Permittees may comply with any requirement of C.13 Provisions through a collaborative effort.

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SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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C.13.a. Manage Waste Generated from Cleaning and Treating of Copper Architectural Features, Including Copper Roofs, during Construction and Post- Construction.
i. Task Description – The Permittees shall prohibit the discharge of wastewater to storm drains generated from the installation, cleaning, treating, and washing of the surface of copper architectural features, including copper roofs.

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ii. Implementation Level
(1) The Permittees shall require, when issuing building permits, use of appropriate BMPs for managing waste during and post-construction. (2) The Permittees shall educate installers and operators on appropriate BMPs for managing copper-containing wastes. (3) The Permittees shall enforce against noncompliance.

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iii. Reporting
(1) In the 2016 Annual Report, the Permittees shall certify that legal authority currently exists to prohibit the discharge of wastewater to storm drains generated from the installation, cleaning, treating, and washing of copper architectural features, including copper roofs.

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(2) In the 2016 Annual Report, the Permittees shall report how copper architectural features are addressed through the issuance of building permits. D (3) The Permittees shall report annually permitting and enforcement activities. D C.13.b. Manage Discharges from Pools, Spas, and Fountains that Contain Copper-Based Chemicals i. Task Description – Permittees shall prohibit discharges to storm drains from pools, spas, and fountains that contain copper-based chemicals. D ii. Implementation Level – The Permittees shall either: 1) require installation of a sanitary sewer discharge connection for pools, spas, and fountains, including connection for filter backwash, with a proper permit from the POTWs; or 2) require diversion of discharge for use in landscaping or irrigation.

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iii. Reporting
(1) In the 2016 Annual Report, the Permittees shall certify that legal authority currently exists to prohibit the discharges to storm drains of water containing copper-based chemicals from pools, spas, and fountains.

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(2) In the 2016 Annual Report, the Permittees shall report how copper- containing discharges from pools, spas, and fountains are addressed to accomplish the prohibition of the discharge.

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(3) The Permittees shall report annually on any enforcement activities D C.13.c. Industrial Sources
i. Task Description – The Permittees shall ensure industrial facilities do not discharge elevated levels of copper to storm drains by ensuring, through industrial facility inspections, that proper BMPs are in place.

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ii. Implementation Level D
(1) As part of industrial site controls required by Provision C.4, the Permittees shall identify facilities likely to use copper or have sources of copper (e.g., plating facilities, metal finishers, auto dismantlers) and include them in their inspection program plans.

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(2) The Permittees shall educate industrial inspectors on industrial facilities likely to use copper or have sources of copper and proper BMPs for them. D (3) As part of the industrial inspection, inspectors shall ensure that proper BMPs are in place at such facilities to minimize discharge of copper to storm drains, including consideration of roof runoff that might accumulate copper deposits from ventilation systems on site.

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SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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iii. Reporting D
The Permittees shall highlight copper reduction results in the industrial inspection component in the C.13 portion of each Annual Report. D C.14. City of Pacifica and San Mateo County Fecal Indicator Bacteria Controls The City of Pacifica (City) and San Mateo County (County) Permittees shall implement Provision C.14 for fecal indicator bacteria. The City and County shall implement fecal indicator bacteria control measures in areas where benefits are most likely to accrue (focused implementation) and report on those control measures according to this provision. The goal of this provision is to implement the urban runoff (stormwater runoff and dry weather flows) requirements of the San Pedro Creek (Creek) and Pacifica State Beach (Beach) Indicator Bacteria TMDL (TMDL) and reduce exceedances of the bacterial water quality objectives for the water contact recreation beneficial use during the term of the Permit, thereby making substantial progress toward achieving the TMDL wasteload allocations. The wasteload allocations and the dates they must be attained by are listed in Table 14.1 below. The City and County may comply with any requirement of this provision through a collaborative effort.

1. Allowable exceedances are calculated by multiplying exceedance rates observed in the Reference System(s) by the Number of Days during each respective period in the reference year (1994).

2. To end up with whole numbers, where the fractional remainder for the calculated allowable exceedance days exceeds 0.1, the number of days is rounded up.

3. To determine the allowable number of exceedance events given a weekly sampling regime, as practiced for monitoring San Pedro Creek and Pacifica State Beach, the number of exceedance days was adjusted by solving for “X” in the following equation: X = (exceedance days x 52 weeks) / 365 days.

4. Wet weather is defined as any day with 0.1 inches of rain or more and the following three days.

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C.14.a. Implement Control Measures to Achieve Indicator Bacteria Wasteload Allocations. i. Task Description – The City and County shall implement bacteria control measures and pollution prevention strategies to prevent or reduce discharges of bacteria from their storm drain systems to meet the stormwater TMDL wasteload allocations in the San Pedro Creek watershed and Pacifica State Beach Indicator Bacteria TMDL (TMDL Project Area).

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ii. Implementation Level – In order to comply with this provision element:

SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(1) The County shall effectively prohibit potential illicit discharges into its storm sewer system from sanitary sewer overflows or the sanitary sewer lines within its jurisdiction.

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(2) The County shall address bacteria discharges from the existing and future commercial horse and dog kennel facilities (facilities) into its storm sewer sytem within its jurisdiction as follows:

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(a) Conduct annual site inspections of each facility for code compliance by June 30 of each year, beginning in 2016. (b) Conduct an annual compliance review of each facility’s current manure, stormwater, and drainage management plans by June 30 of each year, beginning in 2016.
(c) Enforcement actions for noncompliant facilities will be in line with the County’s Confined Animal Ordinance.

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(3) The City shall address bacteria discharges from the existing and future commercial horse facilities (facilities) within its jurisdiction as follows: NA (a) Review each facility’s compliance with the City’s Administrative Policy on “Standards for Keeping Animals.” (b) Review each facility’s compliance with the City’s Municipal Code on “Animal Excreta.” (c) Conduct annual compliance review and inspection of each facility by June 30 of each year, beginning in 2016. (d) Take progressive enforcement action(s), as needed, to bring noncompliant facilities into compliance with the City’s Administrative Policy on “Standards for Keeping Animals” and Municipal Code on “Animal Excreta.” (4) The City shall install new dog waste clean-up signs, waste bag dispensers, and trash cans at a minimum of 10 (ten) high priority locations within the TMDL Project Area (each site to receive all three elements: sign, bag dispenser, and trash can, unless some of the elements are already in place) by June 30, 2016. The high priority sites for these installations shall be determined via visual inspections of popular dog walking areas and their potential to discharge improperly deposited dog waste to the Creek or Beach.

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(5) The City shall develop and implement a visual inspection and cleanup plan for high dog waste accumulation areas along San Pedro Creek and its tributaries by June 30, 2016. From April 1 through October 31, inspections and cleanups shall, at a minimum, be conducted on a quarterly basis (e.g., once each in April, July, and October). From November 1 through March 31, inspections and cleanups shall be conducted prior to forecast rain events with a forecast rainfall depth of 0.2 inches or more (as measured at Half Moon Bay Airport (KHAF) Meteorological Station), and at a frequency of no less than once a month.

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(6) The City shall develop and implement an enhanced pet waste public outreach and education campaign by June 30, 2016, that, at a minimum, includes all the following:

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SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(a) Explore the possibility of establishing a new public pet waste management stakeholder group (e.g., formal or informal dog owners club). (b) Prepare and implement public service announcements regarding pet waste management and associated impacts to the Creek and Beach to play on the local television station and to include in print ads in the Pacifica Tribune.

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(c) Distribute a mailer with an informational brochure to residents and businesses describing proper pet waste management, the linkage of the watershed to the Creek and Beach, and the adverse impact on those water bodies and those recreating in them from improper pet waste management. (d) Add a new web page to the City website with information on the TMDL and the water quality monitoring and BMP implementation activities, as well as information about proper pet waste management and the impact of improperly deposited waste on water quality of the Creek and Beach and public health.

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(e) Create and implement a pre-rain pet waste cleanup email alert to residents, reminding them to cleanup accumulated pet waste in their yards that could otherwise get washed into the Creek and Beach.
(f) Participate in local events and festivals to distribute pet waste management materials (educational fliers, dog waste bags, etc.).

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(7) The City and County, based on the results of the source characterization and BMP effectiveness, and wasteload allocation attainment analyses described in sections C.14.b-c, shall modify or refocus control measure implementation efforts as appropriate, at a frequency of no less than every two years.

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iii. Reporting
(1) No later than March 15 of each year, the City and County shall submit a comprehensive TMDL Status and Monitoring Report, reporting on the specific control measures (as listed in section C.14.a.ii above) that have been implemented in the TMDL Project Area during the forgoing October 1 through September 30 period. This report shall include
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(a) The number, type, and locations and/or frequency (if applicable) of control measures; (b) The description, scope, and start date of pollution prevention measures; and (c) Clear statements of the responsibilities of each participating Permittee for implementation of pollution prevention or control measures.

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(2) Beginning with the 2017 TMDL Status and Monitoring Report and continuing in all TMDL Status and Monitoring Reports, the City and County shall update all the information as necessary to account for new control measures implemented, but not described in the 2016 TMDL Status and Monitoring Report or revisions to control measures.

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C.14.b. Conduct Water Quality Monitoring to Assess Attainment of Wasteload Allocations i. Task Description - The purpose of the attainment monitoring is to determine whether or not the TMDL wasteload allocations are attained NA ii. Implementation Level - In order to comply with this provision element, the City and County shall conduct attainment water quality monitoring activities as follows:

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(1) Sample Locations – Two stations shall be monitored to assess attainment of wasteload allocations for stormwater runoff and dry weather flows: the mouth of San Pedro Creek (Creek Mouth) and Pacifica State Beach (Linda Mar #5).

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(2) Sampling Frequency – The two attainment stations shall be monitored weekly on an ongoing basis for fecal indicator bacteria. The weekly sampling shall occur year-round regardless of weather conditions, provided the conditions are safe for field staff to collect the samples.

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(3) Constituents –Fecal indicator bacteria species measured in freshwater samples collected from the Creek Mouth shall include E. coli and total coliform.

Fecal indicator bacteria species measured in ocean water samples collected from Linda Mar #5 station shall include enterococci, fecal coliform, and total coliform.

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iii. Reporting
(1) In their Annual TMDL Status and Monitoring Reports submitted on March 15 each year, the City and County shall analyze, summarize, and report the results of the ongoing attainment monitoring, as follows:

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(a) The City and County shall complete a data evaluation, which shall focus on determining whether the TMDL wasteload allocations are being attained in San Pedro Creek and at Pacifica State Beach.
(b) The indicator bacteria results from the attainment monitoring stations (Creek Mouth and Linda Mar #5 stations) shall be compared to applicable bacterial water quality objectives and the allowable exceedances of those objectives as specified in the TMDL (Table 14.1). (c) The data evaluation shall include tabulation and review of local rainfall data to determine whether the weekly attainment monitoring sampling events occurred during dry weather or wet weather.

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(d) An ongoing quantitative analysis of trends in bacteria densities and exceedances of applicable water quality objectives at the two attainment stations shall be conducted and reported annually.

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(e) A detailed and comprehensive assessment of wasteload allocation attainment by the end of year 4 of the Permit term shall be completed. If wasteload allocations are not achieved by the end of the Permit term, no later than 180 days prior to Permit expiration, the City and County shall submit a plan in their Report Of Waste Discharge, acceptable to the Executive Officer, that describes additional control measures or increased levels of existing control measures that will be implemented to prevent or reduce discharges of bacteria to storm drain systems to attain wasteload allocations. The plan shall include implementation methods, an implementation schedule, and proposed milestones.

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C.14.c. Conduct Water Quality Monitoring to Characterize Sources of Bacteria in The Project Area and to Assess BMP Effectiveness i. Task Description – The purpose of characterization monitoring is to better characterize indicator bacteria contributions from specific sources and to evaluate control measure effectiveness. The characterization monitoring shall provide data to:

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(1) Characterize indicator bacteria densities in subwatersheds, storm drain outfalls, and pump stations that have not been sampled in the past. Results of the investigation may be used to drive future control measure actions.

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(2) Establish baseline (or current) conditions against which future monitoring results can be compared following new or ongoing control measure implementation.

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Characterization monitoring shall be conducted every other year on a water year basis (i.e., October 1 through September 30) beginning with Water Year 2016 (WY2016) (i.e., October 1, 2015 – September 30, 2016). WY2016 characterization monitoring shall assess E. coli densities throughout the San Pedro Creek watershed, with a focus on the culverted branches of the North Fork. The City and County may elect to focus on other areas with potential or suspected bacteria sources during subsequent years. In WY2016, human-, horse-, and dog-specific genetic markers shall be analyzed for a subset of the samples to investigate whether these species contribute fecal contamination to the Creek. The characterization monitoring shall be iterative in nature and allow for flexibility of design and details in future years. Subsequent years of characterization monitoring, at a minimum, shall have the same level of effort as WY2016; however, in future years, based on the results of the WY2016 monitoring, alternative sampling stations may be targeted, sampling intensities may be modified, sampling frequencies may be adjusted, and/or the species- specific genetic marker sampling may be revised.

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ii. Implementation Level – The City and County shall conduct characterization monitoring activities as follows: NA (1) Sample Locations – in WY2016, a minimum of twelve sampling stations shall be monitored. The selected sampling stations for the WY2016 characterization monitoring are divided into three separate categories, as follows:

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(a) Subwatersheds – Four subwatersheds shall be targeted in WY2016: the North Fork (three stations), Middle Fork (one station), Sanchez Fork (one station), and Main Stem (three stations);
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(b) Pump stations – The Linda Mar and Anza pump stations shall be sampled during wet weather discharge events to the Beach (during dry weather, flows entering these stations are pumped to a wastewater treatment facility and do not discharge to the Creek or Beach); NA
(c) Stormwater outfalls – The Crespi Canal, which is an engineered and concrete-lined drainage ditch, shall be sampled if it has flowing water. NA In addition to the above stations, the Creek mouth shall be also sampled during events when species-specific genetic marker samples are collected (see section C.14.c.ii.3).

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In monitoring years subsequent to the WY2016 monitoring year, based on the results of the WY2016 monitoring, the sample locations and quantity may be modified. However, in each subsequent monitoring year, a minimum of one hundred ten (110) fecal indicator bacteria samples shall be collected.

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(2) Sampling Frequency – in WY2016, the characterization stations shall be sampled a minimum of ten times over the course of the water year, as follows: NA (a) Characterization monitoring shall begin in WY2016 with the first sample collected in Winter 2016; NA (b) Wet season – Five sampling events shall be conducted during each of the wet season months (November through March). To the extent possible, wet season sampling events shall occur during wet weather, which as defined in the TMDL is any day with 0.1 inch of rain or more and the following three days;
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(c) Dry season – Five sampling events shall be conducted during the dry season on a monthly basis from May through September. NA In subsequent monitoring years, based on the results of the WY2016 monitoring, the sampling frequency may be modified. However, in each subsequent monitoring year, a minimum of one hundred ten (110) fecal indicator bacteria samples shall be collected.

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(3) Constituents – All samples shall be analyzed for E. coli. In addition, during each monitoring year (i.e., WY2016, and every other water year thereafter), at a minimum, samples collected at four stations during four sampling events (two wet season, two dry season) shall be analyzed for human-, horse-, and dog-specific genetic markers to assess whether the targeted host species contribute fecal contamination to the Creek and Beach.

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(4) Monitoring Protocols and Data Quality – Where applicable, monitoring data must be SWAMP comparable. Minimum data quality shall be consistent with the latest version of the SWAMP Quality Assurance Project Plan (QAPP) for applicable parameters, including data quality objectives, field and laboratory blanks, field duplicates, laboratory spikes, and clean techniques, using the most recent SWAMP Standard Operating Procedures.

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(5) Future Revisions – Any and all changes to the characterization monitoring plan in subsequent years (e.g., WY2018, WY2020, etc.) shall be submitted to the Executive Officer for review and acceptance no later than 90 days prior to implementation.

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iii. Reporting
(1) In their Annual TMDL Status and Monitoring Reports beginning with the 2016 report submitted on March 15, 2017, and every other year’s report thereafter, the City and County shall submit a comprehensive Characterization Monitoring Report reporting on all data collected during the preceding October 1 through September monitoring period.

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(2) Data evaluation shall focus on addressing the following questions:
(a) Which land uses and/or sources contribute most to bacteria impairments in San Pedro Creek watershed? (b) Are controllable sources of fecal contamination (e.g., human, horses, and dogs) present in the San Pedro Creek watershed? (c) What are the multi-year indicator bacteria density trends in the Creek and at the Beach (i.e., do control measures appear to be reducing bacteria)? (3) As appropriate, the Report shall include the following:
(a) Immediately following the Table of Contents, a Data Tables section that includes all the data collected pursuant to Provision C.14.d. and contains the following information pertaining to the foregoing monitoring period:

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(i) A map showing all monitoring locations; NA
SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(ii) Immediately following the map, a single completed Locations and Parameters Table containing the following columns or rows for each location sampled: numeric site identifier, a short-hand site name such as “Creek Mouth,” latitude, longitude, and parameters assessed; NA
(iii) Immediately following the Locations and Parameters Table, a single completed Results Table containing the following columns or rows for each location sampled: the short-hand site name and datum/result for each constituent analyzed. Constituents that exceed applicable water quality objectives shall be highlighted.

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(b) For all data, a statement of the data quality NA
(c) An analysis of the data, which includes the following: NA SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(i) Basic descriptive statistics using indicator bacteria data; (ii) Identification and evaluation of any controllable sources of fecal contamination (e.g., human, horses, and dogs) present in the San Pedro Creek watershed;
(iii) Identification and analysis of any trends in stormwater or receiving water quality; and (iv) Consideration of variability in the data sets.
(d) A discussion of the data, which shall:
(i) Discuss monitoring data relative to prior conditions, beneficial uses and applicable water quality standards as described in the Basin or the Ocean plans; (ii) Where appropriate, develop hypotheses to investigate regarding pollutant sources, trends, and BMP effectiveness; (iii) Identify and prioritize water quality problems;
(iv) Identify potential sources of water quality problems; (v) Describe followup actions;
(vi) Evaluate the effectiveness of existing control measures; and (vii) Identify management actions needed to address water quality problems.

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C.15. Exempted and Conditionally Exempted Discharges
The objective of this provision is to exempt unpolluted non-stormwater discharges from Discharge Prohibition A.1 and to conditionally exempt non- stormwater discharges that are potential sources of pollutants. In order for non-stormwater discharges to be conditionally exempted from Discharge Prohibition A.1, the Permittees must identify appropriate BMPs, monitor the non-stormwater discharges where necessary, and ensure implementation of effective control measures – as listed below – to eliminate adverse impacts to waters of the State consistent with the discharge prohibitions of the Order.

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C.15.a. Exempted Non-Stormwater Discharges (Exempted Discharges):
i. Discharge Type – In carrying out Discharge Prohibition A.1, the following unpolluted discharges are exempted from prohibition of non-stormwater discharges:

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(1) Flows from riparian habitats or wetlands;
(2) Diverted stream flows;
(3) Flows from natural springs;
(4) Rising ground waters;
(5) Uncontaminated and unpolluted groundwater infiltration; (6) Single family homes’ pumped groundwater, foundation drains, and water from crawl space pumps and footing drains; (7) Pumped groundwater from drinking water aquifers (excludes well development); and (8) NPDES permitted discharges (individual or general permits).

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ii. Implementation Level – The non-stormwater discharges listed in Provision C.15.a.i above are exempted unless they are identified by the Permittees or the Executive Officer as sources of pollutants to receiving waters. If any of the above categories of discharges, or sources of such discharges, are identified as sources of pollutants to receiving waters, such categories or sources shall be addressed as conditionally exempted discharges in accordance with Provision C.15.b below.

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C.15.b. Conditionally Exempted Non-Stormwater Discharges:

The following non-stormwater discharges are also exempt from Discharge Prohibition A.1 if they are either identified by the Permittees or the Executive Officer as not being sources of pollutants to receiving waters, or if appropriate control measures to eliminate adverse impacts of such sources are developed and implemented in accordance with the tasks and implementation levels of each category of Provision C.15.b.i-vi below.

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i. Discharge Type – Pumped Groundwater, Foundation Drains, and Water from Crawl Space Pumps and Footing Drains (1) Pumped Groundwater from Non-Drinking Water Aquifers Groundwater pumped from a monitoring well, used for groundwater basin management, which is owned and/or operated by a Permittee is allowed if the following requirements are met:

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(a) Implementation Level - Twice a year (once during the wet season and once during the dry season), representative samples shall be taken from each aquifer that potentially will discharge or has discharged into a storm drain. Samples collected and analyzed for compliance in accordance with self- monitoring requirements of other NPDES permits or sample data collected for drinking water regulatory compliance may be submitted to comply with this requirement as long as they meet the following criteria:

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(i) The water samples shall meet water quality standards consistent with the existing effluent limitations or pollutant triggers in the Water Board’s NPDES Groundwater General Permit, NPDES No. CAG912002.

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(ii) The water samples shall be analyzed using approved U.S. EPA methods: (a) U.S. EPA Method 8015 Modified for total petroleum hydrocarbons; (b) U.S.

EPA Method 8260B and 8270C or equivalent for volatile and semi-volatile organic compounds; and (c) approved U.S. EPA methods to meet the triggers for the metals listed in the general permit discussed in C.15.(b)i.(1)(a)(i) above.

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(iii) The water samples shall be analyzed for pH and turbidity. If a Permittee is unable to comply with the above criteria, the Permittee shall notify the Water Board upon becoming aware of the compliance issue.

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(b) Required BMPs and Monitoring – When greater than 2,500 gallons per day of uncontaminated (meeting the criteria in C.15.b.i.(1)(a)(i)) groundwater is discharged from these monitoring wells, the following shall be implemented:

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(i) Test the receiving water, upstream and downstream of the discharge point, to determine ambient turbidity and pH prior to discharging. Receiving water monitoring is not required if the discharge infiltrates into a dry creek immediately downstream. (ii) Test water samples for turbidity and pH on the first two consecutive days of dewatering. (iii) Maintain proper control of the discharge at the discharge point to prevent erosion, scouring of banks, nuisance, contamination, and excess sedimentation in the receiving waters.
(iv) Maintain proper control of the flowrate and total flow during discharge so that it will not have a negative impact on the receiving waters. (v) Appropriate BMPs shall be implemented to remove total suspended solids and silt to allowable discharge levels. Appropriate BMPs may include filtration, settling, coagulant application with no residual coagulant discharge, minor odor or color removal with activated carbon, small scale peroxide addition, or other minor treatment.
(vi) Turbidity of the discharged groundwater shall be maintained below 50 NTU for discharges to dry creeks, 110 percent of the ambient stream turbidity for a flowing stream with turbidities greater than 50 NTU, or 5 NTU above ambient turbidity for flowing streams with turbidities less than or equal to 50 NTU.
(vii) The pH of the discharged groundwater shall be maintained within the range of 6.5 to 8.5 and shall not vary from normal ambient pH by more than 0.5 pH units.

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maintained within the range of 6.5 to 8.5 and shall not vary from normal ambient pH by more than 0.5 pH units. NA (c) If the Permittee is unable to comply with the criteria in Provision C.15.b.i.(1)(b)(i)-(vii), discharge shall cease immediately and the Permittee shall employ treatment to meet the above criteria, use other means of disposal, or apply for coverage under the Water Board’s NPDES Groundwater General Permits.

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(d) Reporting – The Permittees shall maintain records of these discharges, BMPs implemented, and any monitoring data collected. NA (2) Pumped41 Groundwater, Foundation Drains, and Water from Crawl Space Pumps and Footing Drains (a) Proposed new discharges of uncontaminated groundwater at flows of 10,000 gallons/day or more and all new discharges of potentially contaminated groundwater shall be reported to the Water Board so that they can be subject to NPDES permitting requirements. Proposed new discharges of uncontaminated groundwater at flows of less than 10,000 gallons/day shall be encouraged to discharge to a landscaped area or bioretention unit that is large enough to accommodate the volume.

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(b) If the groundwater cannot be discharged to a landscaped area or bioretention unit and the discharge is greater than 2,500 gallons per day, it can only be considered for discharge once the following sampling is done to verify that the discharge is uncontaminated:
(i) The discharge shall meet WQS consistent with the existing effluent limitations or pollutant triggers in theWater Board’s NPDES Groundwater General Permit, NPDES No. CAG912002.
(ii) The Permittees shall require that water samples from these discharge types be analyzed using the following approved U.S. EPA methods:

NA
• U.S. EPA Method 8015 Modified for total petroleum hydrocarbons, and U.S. EPA Method 8260B and 8270C or equivalent for volatile and semi-volatile organic compounds.
• The approved U.S. EPA Methods for the metals listed below that meet the corresponding Reporting Limits:

NA
(c) Monitoring and Required BMPs – When the discharge has been verified as uncontaminated per sampling completed in C.15.b.i.(2)(b) above, the Permittees shall require the following:

NA
(i) Test the receiving water, upstream and downstream of the discharge point, to determine ambient turbidity and pH prior to discharging. Receiving water monitoring is not required if the discharge infiltrates into a dry creek immediately downstream or if accessing the sampling points poses safety to personnel.
(ii) Test water samples for turbidity and pH on the first two consecutive days of dewatering. (iii) Maintain proper control of the discharge at the discharge point to prevent erosion, scouring of bank, nuisance, contamination, and excess sedimentation in the receiving waters.

NA
(iv) Maintain proper control of the flow rate and total flow during discharge so that it will not have a negative impact on the receiving waters. NA (v) Appropriate BMPs to render pumped groundwater free of pollutants and therefore exempted from prohibition may include the following: filtration, settling, coagulant application with no residual coagulant discharge, minor odor or color removal with activated carbon, small scale peroxide addition, or other minor treatment.

NA
(vi) Turbidity of discharged groundwater shall be maintained below 50 NTU for discharges to dry creeks, 110 percent of the ambient stream turbidity for a flowing stream with turbidities greater than 50 NTU, or 5 NTU above ambient turbidity for a flowing stream with turbidities less than or equal to 50 NTU.

NA
(vii) The pH of discharged water shall be maintained within the range of 6.5 to 8.5 and shall not vary from normal ambient pH by more than 0.5 pH units. NA (d) If a Permittee determines that a discharger or a project proponent is unable to comply with the criteria in C.15.b.i.(2)(c)(i)-(vii), the Permittee shall require the discharge to cease immediately and require that the discharger employ treatment to meet the above criteria, use other means of disposal, or apply for coverage under the Water Board’s NPDES Groundwater General Permit.

NA
(e) Reporting – The Permittees shall maintain records of these discharges, BMPs implemented, and any monitoring data collected NA ii. Discharge Type – Air Conditioning Condensate D
Required BMPs – Condensate from air conditioning units shall be reused or directed to landscaped areas or the ground. Discharge to a storm drain system may be allowed if discharge to landscaped areas or the ground is not feasible.

D
iii. Discharge Type – Emergency Discharges of Potable Water D SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(1) Emergency Discharges -Discharges resulting from firefighting activities. C (2) Required BMPs
(a) The Permittees shall implement or require firefighting personnel to implement BMPs for emergency discharges. However, the BMPs should not interfere with immediate emergency response operations or impact public health and safety. BMPs may include, but are not limited to, the plugging of the storm drain collection system for temporary storage, the proper disposal of water according to jurisdictional requirements, and the use of foam where there may be toxic substances on the property the fire is located. (b) During emergency situations, priority of efforts shall be directed toward life, property, and the environment (in descending order). The Permittees or firefighting personnel shall control the pollution threat from their activities to the extent that time and resources allow.

C
(3) Reporting Requirements – Reporting requirements will be determined by Water Board staff on a case-by-case basis, such as for fire incidents at chemical plants.

C
iv. Discharge Type – Individual Residential Car Washing D Required BMPs D
(1) The Permittees shall discourage through outreach efforts individual residential car washing within their jurisdictional areas that discharge directly into their storm drain systems.

D
(2) The Permittees shall encourage individuals to direct car wash waters to landscaped areas, use as little detergent as necessary, or wash cars at commercial car wash facilities.

D
v. Discharge Type – Swimming Pool, Hot Tub, Spa, and Fountain Water Discharges D (1) Required BMPs D
(a) The Permittees shall prohibit discharge of water that contains chlorine residual, copper algaecide, filter backwash or other pollutants to storm drains or to waterbodies. Such polluted discharges from pools, hot tubs, spas, and fountains shall be directed to the sanitary sewer (with the local sanitary sewer agency’s approval) or to landscaped areas that can accommodate the volume.

D
(b) Discharges from swimming pools, hot tubs, spas and fountains shall be allowed into storm drain collection systems only if there are no other feasible disposal alternatives (e.g., disposal to sanitary sewer or landscaped areas) and if the discharge is properly dechlorinated to non-detectable levels of chlorine consistent with water quality standards.

D
(c) The Permittees shall require that new or rebuilt swimming pools, hot tubs, spas and fountains within their jurisdictions have a connection45 to the sanitary sewer to facilitate draining events. The Permittees shall coordinate with local sanitary sewer agencies to determine the standards and requirements necessary for the installation of a sanitary sewer discharge location to allow draining events for pools, hot tubs, spas, and fountains to occur with the proper permits from the local sanitary sewer agency.

D
(d) The Permittees shall improve their public outreach and educational efforts and ensure implementation of the required BMPs and compliance in commercial, municipal, and residential facilities.

D
(e) The Permittees shall implement the Illicit Discharge Enforcement Response Plan from C.5.b for polluted (contains chlorine, copper algaecide, filter backwash, or other pollutants) swimming pool, hot tub, spa, or fountain waters that get discharged into the storm drain.

C
(2) Reporting – The Permittees shall keep records of the authorized major discharges of dechlorinated pool, hot tubs, spa, and fountain water to the storm drain, including BMPs employed; such records shall be available for inspection by the Water Board.

D
vi. Discharge Type – Irrigation Water, Landscape Irrigation, and Lawn or Garden Watering C (1) Required BMPs -The Permittees shall promote measures that minimize runoff and pollutant loading from excess irrigation via the following: C SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(a) Promoting and/or working with potable water purveyors to promote conservation programs that minimize discharges from lawn watering and landscape irrigation practices;
C
(b) Promoting outreach messages regarding the use of less toxic options for pest control and landscape management; C (c) Promoting and/or working with potable water purveyors to promote the use of drought tolerant, native vegetation to minimize landscape irrigation demands;
C
(d) Promoting and/or working with potable water purveyors to promote outreach messages that encourage appropriate applications of water needed for irrigation and other watering practices; and
C
(e) Implementing the Illicit Discharge Enforcement Response Plan from C.5.b, as necessary, for ongoing, large-volume landscape irrigation runoff to their storm drain systems.

C
(2) Reporting – The Permittees shall provide implementation summaries in their Annual Report. C C.16. Discharges to Areas of Special Biological Significance This Provision applies to stormwater discharges from the County of San Mateo into James V. Fitzgerald Marine Reserve Area of Special Biological Significance (ASBS). As set forth in the Fact Sheet, the State Water Board granted an exception to the ASBS discharge prohibition (ASBS Exception) in the Ocean Plan to applicants including the County of San Mateo for their existing stormwater discharges into ASBSs, provided they receive authorization to discharge by an NPDES permit; the discharges comply with all applicable terms, prohibitions, and special conditions of Attachment B - Special Protections (Special Protections) attached to and part of the ASBS Exception; and the discharges are essential for flood control or slope stability, designed to prevent soil erosion, occur only during wet weather, and are composed of only stormwater runoff.

This Provision serves as the authorization for the County of San Mateo to discharge stormwater into the ASBS in accordance with the requirements below.

NA
C.16.a. Discharges to the James V. Fitzgerald Marine Reserve ASBS i. If the County of San Mateo meets all of the conditions set forth in Provision C.16.a.i. and C.16.a.ii., its stormwater discharges into the James V. Fitzgerald Marine Reserve ASBS from MS4 outfalls that were constructed or were under construction prior to January 1, 2005, are permitted for those discharges that:
(1) Are essential for flood control or slope stability, including roof, landscape, road, and parking lot drainage; (2) Are designed to prevent soil erosion;
(3) Occur only during wet weather; and
(4) Are composed only of stormwater runoff.

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ii. The County of San Mateo shall comply with all of the applicable terms, prohibitions, and special conditions of the Special Protections of the ASBS Exception set forth in State Water Board Resolution No. 2012-0012, as amended by State Water Board Resolution No. 2012-0031, including monitoring requirements, as they apply to stormwater. The Special Protections are hereby incorporated by reference into this Order and attached hereto as Attachment F. Notwithstanding anything to the contrary in this Order, the County of San Mateo shall not alter the natural ocean quality of the ASBS; shall not discharge trash into the ASBS; and shall not discharge non-stormwater into the ASBS except as provided in the Special Protections. As required by the Special Protections, the County of San Mateo shall address the preceding requirements (other than trash) in an ASBS Compliance Plan to be approved by the State Water Board Executive Director or the Regional Water Board Executive Officer and comply with the compliance schedule set forth in the Special Protections.

NA
iii. Reporting – In addition to the monitoring requirements of the Special Restrictions, the County of San Mateo shall submit, upon approval by the State Water Board Executive Director, a copy of its approved ASBS Compliance Plan.

NA
C.17. Annual Reports
C.17.a. The Permittees shall submit Annual Reports electronically in all cases by September 30 of each year. Each Annual Report shall report on the previous fiscal year beginning July 1 and ending June 30. The annual reporting requirements are set forth in Provisions C.1 – C.16. A paper copy of each Annual Report shall be submitted by October 15 of each year. The Permittees shall retain documentation as necessary to support their Annual Report. The Permittees shall make this supporting information available upon request within a timely manner, generally no more than ten business days unless otherwise agreed to by the Executive Officer.

B
C.17.b. The Permittees shall collaboratively develop a common annual reporting format for acceptance by the Executive Officer by April 1, 2016. The resulting Annual Report Form, once approved, shall be used by all Permittees. The Annual Report Form may be changed by April 1 of each year for the following Annual Report, to more accurately reflect the reporting requirements of Provisions C.1 – C.16, with the agreement of the Permittees and by the approval of the Executive Officer.

B
C.17.c. The Permittees shall certify in each Annual Report that they are in compliance with all requirements of the Order. If a Permittee is unable to certify compliance with a requirement, it must submit, in the cover letter of the Annual Report, the reason for failure to comply, a description and schedule of tasks necessary to achieve compliance, and an estimated date for achieving full compliance.

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MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF VALLEJO

AND THE

VALLEJO FLOOD AND WASTEWATER DISTRICT

Recitals

A. The City of Vallejo, hereafter referred to as “City,” and Vallejo Flood and Wastewater District, hereafter referred to as the “District,” share responsibility for the California Regional Water Quality Control Board San Francisco Bay Region (“Regional Board”) Municipal Regional Stormwater NPDES Permit No. CAS612008, pursuant to Order No. R2-2022-0018, as amended by Order No. R2- 2023-0019 (the “MRP”).

B. City and District have reviewed the MRP and have jointly determined which entity is responsible for each provision, to ensure all requirements are implemented appropriately.

C. City and District have developed Attachment “A” which generally specifies the responsible party(s) for provisions in the MRP.

D. This Memorandum of Understanding between City and District formalizes the responsibilities of both entities in relation to the requirements specified in Attachment “A.”

E. This Memorandum of Understanding serves as a foundation for a cooperative and mutually beneficial working relationship between the City and the District.

F. The City and District are members of the Solano Stormwater Alliance and have signed a separate and independent MOU outlining their respective responsibilities under that agreement.

Agreement

NOW THEREFORE, City and District mutually agree as follows:

1. City and District enter this Memorandum of Understanding and accept the delineation of responsibilities specified in Attachment “A.” Said document is attached hereto and incorporated herein by reference.

2. City and District recognize that further additional practical experience in performing the responsibilities set forth in Attachment “A” may prove certain responsibilities would more appropriately be borne by an entity or entities other than as shown therein. Therefore, upon request of either entity, the parties shall meet and confer in good faith and propose such amendments to Attachment “A” as may be appropriate. Amendments to this Memorandum of Understanding, if any, may be approved by the District General Manager on behalf of the District and by the City Council on behalf of the City.

3. This Memorandum of Understanding will become effective upon full execution of this document by both parties.
(Signatures on following page)

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IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding on the day and year shown below the name of each of the parties.

VALLEJO FLOOD AND WASTEWATER

DISTRICT

By:

Mark Tomko
General Manager

DATE: ____________________

ATTEST:

By : ________________________________
District Clerk

APPROVED AS TO FORM:

_______
Claire H. Collins
General Counsel for Vallejo Flood and
Wastewater District

(City Seal)

CITY OF VALLEJO

By:________________________
Gillian Haen
Acting City Manager

DATE:___________

By:________________________
Nalungo Conley
Acting City Manager

DATE: ____________________

ATTEST:

By:________________________
Dawn Abrahamson, City Clerk

APPROVED AS TO CONTENT:

__________________________
Brad Job
Public Works Director

APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney

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ACTION ITEM 9.A.

DATE: May 12, 2026
TO: Mayor and Members of the City Council
FROM: Brad Paul, Interim Economic Development Director
SUBJECT: RECEIVE AN UPDATE ON ECONOMIC DEVELOPMENT DEPARTMENT (EDD

ACTIVITIES) AND RECOMMEND TO UNFREEZE THE SECRETARY AND ECONOMIC

DEVELOPMENT PROGRAM MANAGER IN ORDER TO IMPLEMENT THE DEPARTMENT

WORKPLAN AND ED STRATEGIC PLAN (EDSP)

RECOMMENDATION
Receive an update on Economic Development (EDD Activities) and recommend to unfreeze the Secretary and Economic Development Program Manager in order to implement the Department Workplan and ED Strategic Plan (EDSP)

REASONS FOR RECOMMENDATION
City Council members have identified economic development as a top priority along with Public Safety in the last several goal-setting sessions for several years. Unfreezing EDD’s Secretary and Program Manager positions will allow staff to take a more comprehensive and strategic approach to business outreach and retention, marketing Vallejo and attracting new businesses.

BACKGROUND AND DISCUSSION
This report provides an update on the Economic Development Department (EDD) and Vallejo’s Economic Development Strategic Plan (EDSP), the blueprint directing city economic activities from 2025 to 2030 that is meant to be periodically reviewed. This report provides some initial program and staffing recommendations.

The EDSP was approved in December 2024. At the time, the EDD had seven authorized positions, including a vacant Project Manager position. In January 2025, the EDD Director resigned, followed by the departure of the department’s Secretary in April 2025. The Assistant City Manager served as Acting Director of EDD and hired an outside ED consultant to continue moving ED work forward through the end of 2025. On January 12, 2026, the Interim EDD Director was hired.

Throughout 2025, despite lacking a full-time director, program manager and secretary, the EDSP’s five Pilot Projects were advanced to varying degrees by the consultant and remaining staff, primarily the Administrative Analyst II.

Staff’s priorities remain implementing the EDSP cycles I and II which include job creation, increased sustainable revenue, improving Vallejo’s image, neighborhood revitalization, supporting the growth of our local economy including the development of Mare Island, and public safety.

Regarding business attraction, our focus remains advanced manufacturing, healthcare, education, tourism, software and construction. In this work, we highlight Vallejo’s competitive advantages: easy access to highways, ferries, barges and rail; less expensive power, water and broadband; workforce partners (Solano Community College, Cal-Poly Maritime, Working Waterfront Coalition); arts & culture; good restaurants, etc.

The EDSP has two phases: Cycle 1 (2025-2027) includes 5 pilot projects and communication strategies that

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Date: May 12, 2026
Subject: RECEIVE AN UPDATE ON ECONOMIC DEVELOPMENT DEPARTMENT (EDD

ACTIVITIES) AND RECOMMEND TO UNFREEZE THE SECRETARY AND

ECONOMIC DEVELOPMENT PROGRAM MANAGER IN ORDER TO IMPLEMENT

THE DEPARTMENT WORKPLAN AND ED STRATEGIC PLAN (EDSP)

Page 2 ends

highlight Vallejo as a competitive place to do business. Cycle 2 (2028-2030) includes more aggressive business attraction efforts. Our Cycle 1 Goals & Key Actions include:

1. Execute five pilot projects using remaining ARPA funding.

2. Support major revitalization and planning efforts in Downtown, the Waterfront and other areas in parallel with private sector efforts (Mare Island and mainland local business corridors in Vallejo).

3. Work with City of Vallejo Planning, Finance Department and Central Permit Center on ways to streamline development, increase city revenue and enhance placemaking.

4. Develop a Communications and Marketing Plan: engage with the community, regional partners and regional media on Vallejo-based business stories.

5. Create a vision for city-owned assets as part of broader placemaking and infill development efforts alongside citywide capital-facilities planning.

Cycle 2 prioritizes business attraction/expansion in downtown and other neighborhoods through ongoing funding for the Revolving Loan Fund, updating business corridor amenities (landscaping, street furniture, lighting, signage); and expanding workforce partnerships. Here is an update on our five Pilot Projects:

1. Vallejo Revolving Loan Fund. In December 2024, the city council directed staff to allocate $355,000 in ARPA funds to Solano EDC for a pilot program similar to its Solano County Revolving Loan Fund to expedite the process. They started processing Vallejo loans in 2025 and approved a 4th and final loan in March 2026.

2. Pop-Up Events ($62,624/$100,312). This funding request was in mid-year and fiscal budget requests for the last 2 budget cycles without being funded. Staff has identified $62,624 in the current FY25-26 Measure B budget which will be allocated to the contract. The remaining $37,688 will now be included in the department request for Measure P funds in May 2026. An RFP was released in January 2026 and 3 finalists were interviewed. Miles McNeil & Powell was selected to activate downtown and the waterfront along lower Georgia with pop-up art, music, food and family activities that complement existing events (Farmers’ Market, Art Walk).

Staff hosts meetings with Visit Vallejo, Chamber of Commerce, Vallejo Main Street, the Economic Development Commission (EDC) and Miles McNeal & Powell to share concepts and ensure coordination with existing businesses for this project. The larger $100,312 budget, if approved for supplemental Measure P funds, would allow us to add more Pop-Up events in the downtown and waterfront areas.

3. Shop Local Campaign ($28,000/$70,312). This funding request was in mid-year and fiscal budget requests for the last 2 budget cycles without being funded. It will now be included in the department request for Measure P funds in May 2026. Staff hoped to add $42,000 in mid-year funds to bring the total budget to $70,000 before releasing the RFP. When the mid-year budget requests were tabled, staff added this funding to the Pop-Up Events budget (now $62,624) knowing how hard it would be to encumber this Shop Local money before June 30th. Staff has made the request to Measure P for $70,312 to release the Shop Local RFP and begin the project.

4. Long Range Property Management Plan (LRPMP). This strategy includes an analysis by a consultant to assess and prioritize city properties suitable for development to generate investment/revenue/jobs. The work product would include a holistic list of City-owned properties and recommended next steps for each, including development, sale of surplus land, and longer-term opportunity sites. The RFP was completed and the $200,000 to fund it over two years was included in our mid-year and fiscal budget requests for the last 2

Page 503 of 571 ends

Date: May 12, 2026
Subject: RECEIVE AN UPDATE ON ECONOMIC DEVELOPMENT DEPARTMENT (EDD

ACTIVITIES) AND RECOMMEND TO UNFREEZE THE SECRETARY AND

ECONOMIC DEVELOPMENT PROGRAM MANAGER IN ORDER TO IMPLEMENT

THE DEPARTMENT WORKPLAN AND ED STRATEGIC PLAN (EDSP)

Page 3 ends

budget cycles without being funded. It will now be in our department request for Measure P funds in May 2026.

5. Commercial Broker. This proposal includes $200,000 over two years for a commercial broker that will advertise and market vacant city properties for sale or lease. It was included in our mid-year request and fiscal budget requests for the last 2 budget cycles without being funded. It will now be included in the department request for Measure P funds in May 2026. Staff will explore brokers that can attract more developers and potential buyers by creating compelling stories about each building, its potential uses and the unique assets that Vallejo has to offer.

Recent changes to staffing: Throughout 2025, implementing the 5 pilot programs was the responsibility of the ED consultant, ACM and Administrative Analyst II who drafted the Pop-Up Events RFP, managed scoring and interviews, put together our Pop-Up Events advisory group and was preparing to do the same for the other pilot projects.

Last month, during a review of our work plans, the Senior Community Development Analyst offered to staff the Shop Local pilot given her experience with local businesses and role as staff liaison to local business groups.

One of the Program Managers offered to help develop and refine our communications and marketing plans, and support increased business attraction efforts. Now the small EDD team and the City PIO are collaborating to advance this work, including putting together a series of articles for Vallejo Weekly, social media and influencers that promote new and existing businesses, and the opportunities and assets Vallejo has to offer.

The Mare Island Program Manager works solely on Mare Island, managing Mare Island contracts, working on Mare Island projects and supporting the City Manager's Office and the City Attorney’s office in negotiations with key stakeholders including the Navy, State Lands, Mare Island Company and Island Energy. This knowledge of Mare Island’s regulatory history will play an important role in business attraction efforts on the Island.

The lack of staff from the two frozen positions has put a hold on advancing important EDSP initiatives and even maintaining minimum services to the community.

Supporting business. The Interim EDD Director has visited local businesses, introduced himself and asked what the city can do to support them. Most businesses have requested assistance in attracting more customers and countering negative social media about Vallejo. Face-to-face communication is integral in building personal relationships and trust with local business owners.

While many of our staff don’t live here, they visit local businesses regularly, introduce themselves, and buy something: lunch, a book, coffee cup, or anything else they need to enhance these relationships. This helps activate downtown and other areas of the city, supports local merchants, and creates a greater sense of safety with more ‘eyes on the street’.

Regional approach to retaining/attracting businesses. Solano County recently lost Budweiser, Valero and others. A weak pipeline of new projects is financially stressing Mare Island Drydock and Harbinger Homes (Factory_OS). Taken together, this elevates the need to attract new businesses and not only retain but expand existing ones.

With the federal government’s newfound interest in shipbuilding (SHIPS for America Act), staff has been working with Solano EDC, Cal-Poly Maritime, Working Waterfront Coalition, GoBIZ and others to secure federal support for a regional Maritime Prosperity Zone that includes Mare Island, Benicia, Pittsburg, Stockton

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Date: May 12, 2026
Subject: RECEIVE AN UPDATE ON ECONOMIC DEVELOPMENT DEPARTMENT (EDD

ACTIVITIES) AND RECOMMEND TO UNFREEZE THE SECRETARY AND

ECONOMIC DEVELOPMENT PROGRAM MANAGER IN ORDER TO IMPLEMENT

THE DEPARTMENT WORKPLAN AND ED STRATEGIC PLAN (EDSP)

Page 4 ends

and Collinsville, a regional shipbuilding ecosystem that builds components for vessels at multiple facilities and assembles them in a central location (Mare Island now, Collinsville later), much like modern automaking today.

The city hired the Roosevelt Group to develop a Strategic Plan for Maritime Revitalization for Vallejo. It was just released on April 16, 2026. [link here to TRG report].

Recently, the Interim EDD Director attended a conference in Monterey for manufacturers, suppliers, advocates, regulators and workforce developers involved with Advanced Air Mobility (AAM) and Uncrewed Aircraft Systems (UAS). Over the next decade, these sectors will have a major impact on transportation, logistics and emergency response. The conference was sponsored by DART, a Monterey area non-profit dedicated to advancing AAM/UAS for quality job growth and community vitality. Their website landing page says Catalyzing a Resilient Low-Altitude Innovation Economy and Uplifting Communities (https://mbdart.org).

In addition, there appears to be a strong overlap between the supply chain, workforce, power and space needs of the AAM and Shipbuilding sectors.

How could this benefit Vallejo? DART members (e.g. Joby Aviation, Archer) are looking for places to scale production, places with access to reliable, affordable power/water/broadband and close to highways, rail, waterways and airports with relatively affordable real estate. Most of the members have not considered Vallejo/Mare Island prior. Now some are. Josh Metz, Director of DART, expressed interest in taking a tour of Vallejo, helping connect us with AAM companies, and helping our workforce development partners train residents for good paying AAM jobs [https://mbdart.org/programs/workforce-development/].

Streamlining development and permitting. To encourage greater collaboration among city departments, we invited the Planning Director and Planning Manager to join us once a month at our weekly staff meetings to discuss ways to streamline approvals and target enforcement actions against vacant, blighted properties. We also attend one of their monthly meetings and meet regularly with Public Works staff.

Avoiding displacement. As the economy improves, Vallejo will benefit from increased tax revenue, more disposable income to support local businesses, and greater access to good-paying jobs for Vallejo residents.

But economic growth will create higher rents, higher home prices and a higher cost of living. The city can help residents avoid displacement by enacting housing preservation legislation (tenants' right to counsel, short-term rentals) and working with local schools (VCUSD, Solano CC, Touro, Cal-Poly Maritime), to create pipelines for residents to access better-paying jobs that allow them to absorb higher housing costs over time.

While our Pop-Up Events pilot and EDC’s plans to install more banners and string lights downtown will help create a greater sense of vibrancy and safety in Vallejo’s core, we must also use what we learn from this to activate neighborhood shopping areas outside the downtown area, including Sonoma Blvd, Tennessee St and Springs Road. We look forward to working with the Chamber, Visit Vallejo, Vallejo Main Street, the EDC and City Council members to take our successful programs citywide.

In the past few weeks, staff have met with people interested in opening two new grocery stores and an advanced manufacturing plant in Vallejo, talked with representatives of a foreign ship builder looking to expand on Mare Island, and talked with an AAM company looking for places to manufacture its aircraft and drones.

Finally, the Interim EDD Director engaged with a filmmaker considering moving out of LA and toured the downtown and the waterfront. The most effective antidote to the negative social media Vallejo is subjected to appear to be these in-person tours of our city.

FISCAL IMPACT

Page 505 of 571 ends

Date: May 12, 2026
Subject: RECEIVE AN UPDATE ON ECONOMIC DEVELOPMENT DEPARTMENT (EDD

ACTIVITIES) AND RECOMMEND TO UNFREEZE THE SECRETARY AND

ECONOMIC DEVELOPMENT PROGRAM MANAGER IN ORDER TO IMPLEMENT

THE DEPARTMENT WORKPLAN AND ED STRATEGIC PLAN (EDSP)

Page 5 ends

Funding to unfreeze EDD’s authorized ED Program Manager position $233,380 and Secretary position $115,759 (fully loaded costs) in FY 2026-27 would come from the city’s general funds and begin to provide EDD with the staffing level it needs to move the needle on EDSP progress. In addition, staff has submitted a request for Measure P funds for a total of $508,000 to pay for the Long-Range Property Management Plan ($200,000), Commercial Broker ($200,000), Shop Local program ($70,312) and Pop-Up Events ($37,688).

ENVIRONMENTAL REVIEW
This action is not a project pursuant to the California Environmental Quality Act (CEQA) because it is not an action which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines section 15378.

ATTACHMENTS
None

CONTACT
Brad Paul, Interim Economic Development Director
[email protected]

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ACTION ITEM 9.B.

DATE: May 12, 2026
TO: Mayor and Members of the City Council
FROM: Brad Job, Public Works Director
SUBJECT: REQUEST AUTHORIZATION TO PROCEED WITH 6TH STREET ACCESS ROAD

REPAVING

RECOMMENDATION
Request authorization to proceed with 6th Street access road repaving design.

REASONS FOR RECOMMENDATION
The Sixth Street access road and a portion of right-of-way have a failing pavement surface and inadequate drainage. Public Works has been directed to develop a conceptual improvement plan that remediates existing conditions, preserves access for adjacent property owners, and improves the functionality and appearance of the Site.

BACKGROUND AND DISCUSSION
Sixth Street Background
The Sixth Street access road and a portion of right-of-way located at the intersection of Solano Avenue and Curtola Parkway (the "Site") are significantly deteriorated, characterized by extensive potholing, inadequate drainage, and a failing pavement surface. Over time, the Site has been used for unauthorized residential and commercial parking, resulting in an overall neglected appearance.

Proposed Action
Public Works has been asked to develop a conceptual plan that includes repaving the Site. While the conceptual plan presented is preliminary in nature, it accomplishes Council's direction. Staff preliminary priced out the current design at $85,000. Following Council’s approval of the proposed design plan, staff will proceed with obtaining three competitive quotes and then proceed with the lowest bid.

Staff recommends City Council approves design plan for the repaving of Sixth Street access road.

FISCAL IMPACT
Following Council’s approval of the proposed design plan, staff will proceed using existing funding in PWC109 Streets Overlay / Preservation Project:

SOURCES BUDGET EXPENDITURES
Fund 219: Sec
2103 Gas Tax
$85,000
Construction ($85,000)

Page 507 of 571 ends

Date: May 12, 2026
Subject: REQUEST AUTHORIZATION TO PROCEED WITH 6TH STREET ACCESS ROAD

REPAVING

Page 2 ends

TOTAL $85,000 ($85,000)

ENVIRONMENTAL REVIEW
This action is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c), "Existing Facilities", as it involves the maintenance of existing streets with no expansion of use.

ATTACHMENTS

1. Sixth Street - access road REPAVING DESIGN

CONTACT
Brad Job, Public Works Director (707) 648-4433
[email protected]

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NEW HMAPAVEMENTEXISTINGDRIVEWAY

EXISTINGPOWER POLE &ANCHORS
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CURTOLA PARKWAYSOLANO AVE

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ACTION ITEM 9.C.

DATE: May 12, 2026
TO: Mayor and Members of the City Council
FROM: Gillian Haen, Assistant City Manager
Victoria Grace-Barksdale, Administrative Analyst II (Youth Coordinator) SUBJECT: ADOPT A RESOLUTION APPROVING A MEASURE P GRANT AGREEMENT TO

GREATER VALLEJO RECREATION DISTRICT TO SUPPORT PUBLIC SAFETY AND

YOUTH PRIORITIES AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME IN AN AMOUNT NOT TO EXCEED $300,000.00.

RECOMMENDATION
Adopt a resolution approving a Measure P Grant Agreement to Greater Vallejo Recreation District to support Public Safety and Youth Priorities and authorize the City Manager to execute the same in an amount not to exceed $300,000.00.

REASONS FOR RECOMMENDATION
City Council provided direction on measures to increase public safety. This grant agreement with GVRD focuses on equitable and inclusive preventative measures through positive youth development and community building programs and activities, particularly for teens. By reducing barriers to access of programs, activities, and safe spaces, youth and families are more likely to participate in positive, skill-building activities and foster a greater sense of community, thus increasing public safety.

BACKGROUND AND DISCUSSION
At the July 1, 2025 Special Council Meeting, Vallejo City Council provided direction to staff on actions to help improve public safety and reduce violence. The Council recommended funding of $300,000 towards subsidizing program costs (from zero up to 80% on a needs basis) for youth to participate in GVRD programs.

On July 8, 2025, Vallejo City Council approved the notice of intent to amend the FY 2025-2026 budget to appropriate $1,150,000 for public safety measures to reduce violence (Step 1 of 2). $300,000 of that appropriation was allocated towards GVRD. On July 22, 2025, Vallejo City Council approved Step 2 of 2 to amend the FY 2025-2026 budget using the General Fund. Staff reported that it would ask the Measure P Oversight Committee (MPOC) to fund the $300,000 from Measure P opposed to the General Fund. On August 11, 2025, the item was approved by MPOC for a recommendation to Council to provide funding for the project through Measure P, under Youth Priorities. On October 14, 2025, Vallejo City Council approved Step 1 of 2 through the notice of intent and on December 9, 2025 passed Step 2, amending the fiscal year 2025-2026 budget to fund the project from Measure P. Staff presented the grant to Council who provided input and directed staff to present to the GVRD Board for feedback. On February 26, 2026, staff presented to the GVRD board and gathered more feedback on the proposed grant agreement.

The Vallejo City Council voted Public Safety and Youth as multi-year goals to invest in more services, resources, and programming to improve youth outcomes. Additionally, Youth priorities are one of the nine Measure P focus areas. Recreational and enrichment programs play a critical role in improving public safety by providing positive, structured opportunities for youth development and community engagement. Programs offered by GVRD serve as a vital resource for young people, promoting improved academic performance, social development, and leadership skills, while reducing the likelihood of involvement in delinquent or criminal

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Date: May 12, 2026
Subject: ADOPT A RESOLUTION APPROVING A MEASURE P GRANT AGREEMENT TO

GREATER VALLEJO RECREATION DISTRICT TO SUPPORT PUBLIC SAFETY AND

YOUTH PRIORITIES AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME IN AN AMOUNT NOT TO EXCEED $300,000.00.

Page 2 ends

behavior.

Access to recreational programs, mentorship, and enrichment activities reduces risk factors associated with violent crime and juvenile offenses, particularly among youth in underserved communities. By offering safe spaces, skill-building opportunities, and positive role models, these programs divert young people from negative influences and foster a greater sense of connection to their community.

Unfortunately, many Vallejo families face financial barriers that prevent their children from participating in these programs. To address this inequity, the City can provide financial assistance or subsidies to ensure all youth have fair access to these essential opportunities, regardless of economic circumstances.

An investment in recreational and enrichment programs is an investment in both the immediate and long-term safety of Vallejo. Supporting expanded access to these programs strengthens the social fabric of our community, promotes positive youth development, and is a proven, preventative strategy to reduce juvenile crime and violence.

While the initial Council discussion surrounded primarily the concept of youth "scholarships", staff has collaborated with GVRD to present a proposed usage of funds and request feedback from both Council and the GVRD Board. Quarterly grant reports and a final Impact Summary will be required from GVRD through the duration of grant fund usage. Staff anticipate that this funding will last through summer 2028. The proposed grant agreement goal, objectives and budget are as follows.

Goal: Improve public safety and reduce violence by subsidizing costs to increase participation in recreational activities and access to safe spaces for Vallejo youth • Objective #1: Reduce financial barriers to participation through scholarships for Vallejo youth and families
• Objective #2: Increase access to subsidized youth activities and programs, with an emphasis on teen opportunities
• Objective #3: Provide increased subsidized programming in target districts that were identified by City Council to ensure equitable distribution and access
• Objective #4: Increase community access to safe spaces, programs and events

Proposed budget:

Program Type Estimated Budget
1 Scholarships $ 50,000
2 Youth Programs/ Events $ 55,000
3 Teen Programs/ Events $ 85,000
4 Programming $ 35,000
5 Free Days $ 75,000
TOTAL $300,000

FISCAL IMPACT
On July 22, 2025, City Council amended the fiscal year 2025-2026 budget to appropriate $300,000 towards a GVRD public safety grant using general funds. Staff reported that they would take the request to the Measure P Oversight Committee to recommend funding using Measure P funds under Youth Priorities, instead of general funds, which was approved for recommendation to Council. On December 9, 2025 City Council amended the fiscal year 2025-2026 budget and appropriated $300,000 in Measure P funding towards the

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Date: May 12, 2026
Subject: ADOPT A RESOLUTION APPROVING A MEASURE P GRANT AGREEMENT TO

GREATER VALLEJO RECREATION DISTRICT TO SUPPORT PUBLIC SAFETY AND

YOUTH PRIORITIES AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME IN AN AMOUNT NOT TO EXCEED $300,000.00.

Page 3 ends

GVRD grant agreement to address public safety and youth priorities.

ENVIRONMENTAL REVIEW
No impact.

ATTACHMENTS

1. Resolution for Grant Agreement for GVRD_CAO Stamp

2. 2025-26 Measure P Agreement Public Safety Grant_CAO STAMP

CONTACT
Gillian Haen, Assistant City Manager (707)648-4163
[email protected]

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RESOLUTION NO. 26- ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A MEASURE P GRANT AGREEMENT IN AN AMOUNT NOT TO EXCEED $300,000 TO THE

GREATER VALLEJO RECREATION DISTRICT (GVRD) TO SUPPORT PUBLIC SAFETY

AND YOUTH PRIORITIES AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME
WHEREAS, GVRD’s mission is to promote wellness and healthy lifestyles by providing safe parks and innovative and fun recreation programs for all residents; and

WHEREAS, GVRD currently operates 33 parks with various amenities, located throughout the CITY including neighborhood parks, community centers, athletic fields and courts, a sports gym, an aquatic center and more; and

WHEREAS, access to recreational programs, mentorship, and enrichment activities reduces risk factors associated with violent crime and juvenile offenses, particularly among youth in underserved communities; and

WHEREAS, by offering safe spaces, skill-building opportunities, and positive role models, these programs divert young people from negative influences and foster a greater sense of connection to their community; and

WHEREAS, the CITY wishes to award a grant to GVRD using Measure P funds to support a significant increase in access and participation of activities, events and programs benefiting Vallejo youth and families of all abilities through funding scholarships, subsidizing new or existing youth/teen activities, targeted programming in at-risk districts, and Free Day activities at identified GVRD sites.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves the Measure P Grant Agreement in an amount not to exceed $300,000, attached hereto as Exhibit ‘A’, to the Greater Vallejo Recreation District to support public safety and youth priorities.

BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby authorizes the City Manager to execute the Agreement, with any modifications recommended by the City Attorney and the City Clerk to attest.

ADOPTED BY THE CITY COUNCIL OF VALLEJO at a council meeting held on May 12, 2026, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________________

ANDREA SORCE, MAYOR

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ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK

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1 2025-26 City of Vallejo Grant Program
“Greater Vallejo Recreation District” Public Safety Measure P Grant Agreement

This Agreement ("Agreement") is made at Vallejo, California, dated for reference this 14th day of April 2026, by and between the City of Vallejo, a municipal corporation and charter city ("CITY"), and Greater Vallejo Recreation District, a Recreation Park and Parkway District organized under the provisions of Article 1, Chapter 3, Division 5 of the Public Resources Code (“GRANTEE”).

RECITALS

WHEREAS, GRANTEE’s mission is to promote wellness and healthy lifestyles by providing safe parks and innovative and fun recreation programs for all residents; and

WHEREAS, GRANTEE currently operates 33 parks with various amenities, located throughout the CITY including neighborhood parks, community centers, athletic fields and courts, a sports gym , an aquatic center and more; and

WHEREAS, the CITY wishes to award a grant to GRANTEE using Measure P funds to support a significant increase in access and participation of activities, events and programs benefiting Vallejo youth and families of all abilities through funding scholarships, subsidizing new or existing youth/teen activities, targeted programming in at-risk districts, and Free Day activities at identified GVRD sites.

AGREEMENT

NOW, THEREFORE, the parties agree as follows:

SECTION 1. Payment of Grant Award. CITY hereby agrees to pay GRANTEE an amount not to exceed $300,000.00 (“Grant Award”) no later than May 31, 2026, and subject to the terms and conditions of this Agreement. Grantee shall use the Grant Award exclusively for the purpose of improving public safety and increasing participation in GVRD year-round programming by reducing financial barriers to access and expanding availability of safe, inclusive recreational opportunities. Authorized uses of funds include, but are not limited to, scholarships, youth and teen programs and events, focused programming tailored to the needs of youth ages 17 and under, and free days and activities.

The Grant Award shall be provided as a one-time lump sum payment and shall not be reduced, rescinded, or reallocated by GVRD, provided that Grantee remains in compliance with the terms and conditions of this Agreement. Grantee shall ensure that all expenditures are necessary,

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2 reasonable, and directly related to the purposes outlined herein and shall comply with all applicable laws, regulations, and GVRD policies.

SECTION 2. Expenditure of Grant Award. GRANTEE shall expend the Grant Award solely on the programs and/or projects set forth in Exhibit A. An expenditure that does not comply with this Agreement shall constitute a disallowed cost (“Disallowed Cost”) and shall be subject to reimbursement as specified in Section 15 of this Agreement. Under no circumstances shall GRANTEE expend any portion of the Grant Award for religious or political purposes or for any other purpose prohibited under law, including but not limited to promoting or inhibiting religion in general or any religion in particular, conveying a religious message, or advocating for or against a political candidate or ballot measure.

SECTION 3. Acknowledgment of Funding Source. Unless otherwise agreed upon in writing between the parties, the GRANTEE agrees that any publications, studies, or reports which are made possible by or derived in whole or in part from the Grant Award and any news articles, brochures, seminars, or other promotional materials or media or events through which GRANTEE publicizes the programs or projects funded in whole or in part by CITY will acknowledge the CITY’s support in the following manner. In lieu of written funding attribution, Grantee shall provide recognition of both the Greater Vallejo Recreation District (GVRD) and the City of Vallejo through the joint use and placement of both entities’ official logos on all identified programs, events, and related materials funded in whole or in part by this Grant Award. Such logo usage shall be subject to each entity’s branding guidelines and prior approval, where applicable.

SECTION 4. The Parties’ Relationship. This Agreement shall not be construed as giving rise to any agency, partnership, joint venture, or employment relationship between CITY and GRANTEE.

GRANTEE shall have no ability to bind the CITY and shall not hold itself out as having any such ability. Neither GRANTEE nor any of GRANTEE’s officers, employees, agents, or subcontractors, if any, is an employee of CITY by virtue of this Agreement. GRANTEE’s employees and agents shall not be entitled to any salary or benefits relating to CITY employment.

SECTION 5. No Assignment. GRANTEE shall not assign this Agreement without CITY’s written authorization. Any such assignment shall be void and shall be considered a material breach of this Agreement.

SECTION 6. Indemnification. GRANTEE shall indemnify, hold harmless, and defend CITY, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with this Agreement, GRANTEE’s performance hereunder, GRANTEE’s or subcontractor’s negligence including active or passive, or strict liability, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of GRANTEE, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

The provisions of this section shall survive the expiration or termination of this Agreement.

SECTION 7. Insurance Requirements. GRANTEE agrees to comply with all of the Insurance Requirements set forth in Exhibit C which is attached hereto and incorporated herein by this

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3 reference. Failure to maintain the required insurance at all times shall constitute a default and material breach.

SECTION 8. Non-Discrimination. In performing this Agreement, GRANTEE shall not discriminate against any person on the basis of sex, race, color, ancestry, religious creed, national origin, physical disability, mental disability, medical condition, age, marital status, sexual orientation, actual or perceived gender identity, veteran status or any other basis prohibited under law.

SECTION 9. Compliance with All Applicable Laws. In performing this Agreement, GRANTEE warrants it shall comply with all applicable state and federal laws, rules, and regulations.

SECTION 10. Accounting. For purposes of performance under this Agreement and receipt and expenditure of the Grant Award, GRANTEE shall at all times maintain an accounting system that comports with generally accepted accounting principles.

SECTION 11. Financial Records and Financial Report. GRANTEE shall maintain a financial log, books, records, documents, and other evidence sufficient to properly reflect the amount, receipt, and expenditure of the Grant Award. GRANTEE shall submit to CITY a Quarterly Report and Impact Summary relating to the expenditure of the Grant Award. Said Quarterly Report shall be in the form identified in Exhibit B. Said Quarterly Report shall be submitted to CITY within thirty (30) calendar days of the end of each fiscal year quarter through the duration of the grant.

An Impact Summary Report, identified in Attachment 1 of Exhibit B, is due within thirty (30) days of the grant funds being fully expended.

All financial records, including original receipts, and financial reports shall be prepared in accordance with generally accepted accounting principles. The Quarterly Report and Impact Summary shall be a public record and can be posted on the CITY’s website as well as released to the public in any manner whatsoever in the City’s discretion.

SECTION 12. Audit and Examination. Upon request, CITY’s authorized representatives shall be provided with access and shall have the right to examine all financial records, documents, facilities, and activities related to GRANTEE’s performance of this Agreement and to the receipt and expenditure of the Grant Award.

SECTION 13. Preservation of Records. GRANTEE shall preserve and make available all records related to performance of this Agreement and related to the receipt and expenditure of the Grant Award for a period of three years from the date of final payment to GRANTEE or as required by applicable law, whichever is longer.

SECTION 14. Reimbursement of Disallowed Costs. Within ten (10) business days of the date of CITY’s written notice to GRANTEE, GRANTEE agrees to reimburse to CITY any portion of the Grant Award paid by the CITY which CITY has in its sole discretion determined constitutes a Disallowed Cost. “Disallowed Costs” shall mean any expenditure of Grant Award funds that is determined by the CITY, in its reasonable discretion, to be inconsistent with the terms and conditions of this Agreement, including but not limited to:
(a) costs that are not directly related to or necessary for the approved purposes of the Grant; (b) costs that are not adequately documented or supported by appropriate records; (c) costs incurred outside the approved grant term;
(d) costs that violate applicable federal, state, or local laws, regulations, or policies; (e) costs that are duplicative of funding received from other sources for the same purpose; or Commented [AR1]: GVRD would like the City to
determine in advance what, “disallowed costs” are. Define.

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4 (f) costs otherwise deemed unallowable under CITY or GVRD policies governing the use of public funds.

SECTION 15. Term. This Agreement shall be for a term commencing on June 1, 2026 and expiring on September 1, 2028, unless terminated sooner per this Agreement.

City, at its discretion, shall have the right to extend the term of this Agreement, in intervals of three months, by written notice to GRANTEE. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed 3 years.

SECTION 16. Termination. This Agreement may be terminated with or without cause by either CITY or GRANTEE with thirty (30) calendar days’ written notice of termination. No later than ten (10) calendar days of transmission of the termination notice from CITY, GRANTEE shall refund any unused or disallowed portion of the Grant Award. In the event of a breach of this Agreement, CITY may elect to provide written notice of such breach and a reasonable time period in which GRANTEE must cure the breach. If GRANTEE fails to cure the breach in accordance with said notice, CITY may terminate this Agreement for cause, and any unused or disallowed portions of the Grant Funds shall be returned to the City within ten (10) calendar days of said termination date.

SECTION 17. Notice. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective five (5) calendar days from the date of mailing or if personally delivered, from the date of personal delivery. If notice is given by mail, it shall be delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

CITY:

Victoria Grace-Barksdale
Youth Coordinator
City of Vallejo, City Manager’s Office
555 Santa Clara Street
Vallejo, Ca 94590
(707) 334-5765
[email protected]

GRANTEE:

Gabe Lanusse
General Manager
Greater Vallejo Recreation District
395 Amador Street
Vallejo, CA 94590
(707) 648-4603
[email protected]

SECTION 18. Severability. If any provision of this Agreement or the application thereof is held invalid, that invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable.

SECTION 19. Waiver. No term or provision hereof will be considered waived by either party, and

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5 no breach is excused or consented to by either party, unless such waiver or consent is in writing and signed on behalf of the party against whom the waiver is asserted. No express or implied consent by either party to waiver of, or failure of a party to enforce its rights with respect to a breach by the other party shall constitute consent to or waiver of any subsequent or other breach by the other party.

Section 20. Amendment. This Agreement may be amended by mutual agreement in writing between the GRANTEE and the CITY. Any request by the GRANTEE for amendments must be in writing stating the amendment request and reason for the request. The GRANTEE shall make requests in a timely manner and in no event less than thirty (30) calendar days before the effective date of the proposed amendment.

Section 21. Entire Agreement. This Agreement and any attached Exhibits shall constitute the entire Agreement between the parties hereto relating to the Grant Award and may not be modified except by an instrument in writing signed by the parties hereto.

Section 22. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Program Goals and Objectives, Obligations and Estimated Budget,” including any attachments
Exhibit B, entitled “Grant Agreement Reports,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments [SIGNATURES ON FOLLOWING PAGE]

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6 IN WITNESS WHEREOF, the parties have entered into this Agreement on the day and year first hereinabove appearing.

Greater Vallejo Recreation District,
a Recreation Park and Parkway District

By:

Gabe Lanusse
Executive Director

DATE:

(City Seal)

CITY OF VALLEJO,
a municipal corporation

By: ____________________
Nalungo Conley
Acting City Manager

DATE: __________________

By: ____________________
Gillian Haen
Acting City Manager

DATE: __________________

ATTEST:

By:

Dawn G. Abrahamson
City Clerk

APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney

APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager

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7 EXHIBIT A: Program Goals & Objectives, Obligations and Estimated Budget

A. Program Goals & Objectives

Vallejo City Council provided direction to staff on actions to help improve public safety and reduce violence. The Council recommended funding of $300,000 towards subsidizing program costs (from zero up to 80% on a need basis) for children to participate in GVRD year-round programs. This was one of several strategies recommended to mitigate violence and improve public safety. Funding focuses primarily on equitable and inclusive preventative measures to improve public safety and keep Vallejo youth engaged year-round through positive youth development and community building programs and activities.

Recreational and enrichment programs play a critical role in improving public safety by providing positive, structured opportunities for youth development and community engagement. Programs offered by the Greater Vallejo Recreation District (GVRD) serve as a vital resource for young people, promoting improved academic performance, social development, and leadership skills, while reducing the likelihood of involvement in delinquent or criminal behavior.

An investment in recreational and enrichment programs is an investment in both the immediate and long-term safety of Vallejo. Supporting expanded access to these programs strengthens the social fabric of our community, promotes positive youth outcomes, and is a proven, preventative strategy to reduce juvenile crime and violence.

Goal: Improve public safety and reduce violence by subsidizing costs to increase participation in recreational activities and access to safe spaces for Vallejo youth

• Objective #1: Reduce financial barriers to participation through scholarships for Vallejo youth and families
o Data and Metrics:
▪ # of scholarships awarded per fiscal year quarter
▪ Description of activities and programs that youth used scholarships on
▪ Amount of funding used per quarter
o Key Performance Indicators

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8 ▪ Increase in number of scholarships accessed versus
baseline data

• Objective #2: Increase access to subsidized youth activities and programs, with an emphasis on teen opportunities
o Data and metrics:
▪ # of new or existing programs funded in whole or
partially
▪ Approximate number of individuals served
▪ Description of use of funds
▪ Amount of funding used per quarter
o Key Performance Indicators
▪ Qualitative survey data regarding safety and access

• Objective #3: Grantee shall provide increased subsidized programming in districts identified by the City Council. Programming opportunities shall be thoughtfully designed and equitably distributed to ensure access for all participants residing within the City of Vallejo, consistent with the purposes of this Agreement.
o Data and Metrics
▪ # of new or existing programs funded in whole or
partially
▪ Approximate number of individuals served
▪ Description of use of funds in each district
▪ Amount of funding used per quarter
o Key Performance Indicators
▪ Increase in the number of programs offered in targeted areas

• Objective #4: Increase community access to safe spaces, programs and events o Data and Metrics
▪ # of Free Day events and activities held
▪ Approximate number of individuals utilizing the Free
Days and events
▪ Description of how the funds were used
▪ Amount of funding used per quarter
o Key Performance Indicator
▪ Increase in number of participants

Quarterly Grant Reports will be due within thirty (30) days of the end of each fiscal year quarter that collects data on the objectives.

A Final Impact Summary Report, due within thirty (30) days of the grant funds being fully expended, will provide wholistic data regarding use of grant funding in the following categories:
• Total funds used in each budget category
• Total number of participants reached by each category • General use of funds in each category over the life of the grant • Age distribution of participants
• Gender/Nonbinary breakdown of participants

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9 • Participation breakdown by GVRD program, park, or event • Successes and challenges

Programming funded through the City grant should:
• Focus on preventative measures through community building and positive youth development
• Expand upon current offerings or create new offerings to provide subsidized recreational and educational opportunities
• Increase the total number of youths participating in GVRD-led recreational and scholarships programs
• Be free or reduced cost
• Only cover scholarship awards to Vallejo youth residents • Grantee shall provide qualitative and quantitative data regarding positive youth outcomes and shall submit such data in accordance with the quarterly reporting template provided by the City of Vallejo, as referenced in Exhibit B.

B. Use of Grant Funding City grant funding shall be used to subsidize costs for the following five areas:

1. Youth Scholarships
Scholarships to youth from low to moderate income households to participate in new or existing recreational/sport activities and programming through GVRD’s existing scholarship program.

2. Youth Programs/ Events
Subsidized costs to participants for new or existing programming offered at parks and facilities and youth events. Youth events are described as events serving youth with 50 or more targeted attendees.

3. Teen Programs/ Events
Subsidized costs to participants for new or existing teen programming offered at parks and facilities and teen events. Teen events are described as events serving youth with 50 or more targeted attendees.

4. Programming
Funding shall be used to support increased programming opportunities. GVRD shall make equitable and data-informed decisions when selecting program locations to ensure accessibility for all youth and families residing within the City of Vallejo. Program distribution shall promote inclusive access and shall not be limited to or restricted by designated districts, consistent with the purposes of this Agreement.

5. Free Days
Increasing access to activities and safe spaces by providing free entry/access/parking, open swim, and/or open gym in identified facilities such as Children’s Wonderland, Dan Foley Park, Blue Rock Springs, Franklin Sports Gym, and Cunningham Aquatic Center. Also to include Free GVRD Funded Fieldtrips.

6. Budget Reallocation and Program Flexibility
Allocated funds may be reallocated across eligible program categories at the request of GVRD to support other program types consistent with the purposes of this Agreement, subject to prior written approval by the City of Vallejo’s designated representative. GVRD shall submit a written request specifying the amount,

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10 purpose, and justification for the proposed reallocation. Approval or denial shall be provided in writing, and no reallocation shall occur without such approval.

GVRD shall be responsible for the following:

1. Managing scholarship program for qualified applicants

2. Providing technical assistance to families filling out scholarship applications as needed

3. Staffing of facilities, sites activities, events and programs

4. Design and curriculum of specific programs to be offered

5. GVRD shall recruit, enroll, and place youth participants through its established registration systems and outreach methods, including its online registration platform and in-person registration processes. Financial assistance for participation shall be administered through GVRD’s Youth Scholarship Program in accordance with adopted policies, eligibility criteria, and application procedures. Participant placement shall be contingent upon program availability, completion of required registration materials, and verification of scholarship eligibility, where applicable.

6. Daily operations of youth programming, including program administration and overhead

7. Securing sites and locations for programming

8. Advertising and marketing

9. Data collection to assess funding outcomes and collective impacts

10. Quarterly Measure P grant reporting on use of funds, including any significant changes to estimated budget, due 30 days after the end of each fiscal year quarter

11. Final Impact Summary Report, due within 30 days after funds have been fully expended

C. Estimated Budget
Program Type Estimated
Budget
1 Scholarships $50,000
2 Youth Programs/ Events $55,000
3 Teen Programs/ Events $85,000
4 Targeted Programming $35,000
5 Free Days $75,000
TOTAL $300,000

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Exhibit B- Quarterly Grant Agreement Reports
Organization: Date:__________________
___________________________________________
Contract Agreement Number
__________________________
Contact Person
___________________________________________
Phone Number
___________________________________________
Email
___________________________________________
Reporting Period Dates
___________________________________________
Report Type
☐ annual ☐ quarterly

Grantee Information

Grant Amount:
$___________________________

Funding expended during this reporting period

Total funding expended through this reporting period

Remaining award amount
_____________________________________

Award Details
Receipts and thorough documentation of grant fund expenditures have been maintained and can be produced upon request

☐ yes ☐ no

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Example of Grant Funds Expenditure Log:

Date Expenditure detail Expenditure Budget remaining
Scholarships (Youth) $75,000
11/30/25 Month of October 2025 Scholarships $1,000 $74,000

Youth Programming/events $50,000
11/4/25 Soccer Program $3,000 $47,000

Performance Measures & Outcomes

Please provide details about general outcomes that were accomplished through the grant funds.

1. Scholarships
a. # of youth scholarships awarded this quarter:_______________ b. Describe some of the activities/programs that youth used their scholarships on:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ c. Amount of funding used this period:______________

2. Youth Programs/ Events
a. # of new or existing programs funded in whole or partially by grant this quarter:
____________________
b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ d. Amount of funding used this period:______________

3. Teen Programs/ Events
a. # of new or existing programs funded in whole or partially by grant this quarter:
____________________

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13 b. Approximate # of individuals served:_______________ c. Describe the general use of funds for this category:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ d. Amount of funding used this period:___________

4. Programing
a. # of new or existing programs funded in whole or partially by grant this quarter:
____________________
b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category in each District:
__________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ d. Amount of funding used this period:___________

5. Free Days
a. # of free day activities funded in whole or partially by grant this quarter:
____________________
b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ d. Amount of funding used this period:___________

Grantee Representative Signature
I hereby certify that the goods or materials covered by this report have been performed with the project specifications, are complete and accurate, and are eligible under the agreement.

Printed

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14 Name

Title

Signature Date ______________

This quarterly grant agreement report is due within thirty (30) days of the end of each fiscal year quarter to the City grant representative(s) until all of the grant funds are used.

Final Grant Impact Summary Report is due within 30 Days of the full grant funding being expended.

Quarterly Grant Reporting Form Due Dates:

Fiscal Year and
Quarter Quarter Dates Grant Agreement Report
Due Date
FY 25/26 Quarter 4 April 1, 2026 – June 30, 2026 July 30, 2026 FY 26/27 Quarter 1 July 1, 2026 – September 30, 2026 October 30, 2026 FY 26/27 Quarter 2 October 1, 2026 – December 31, 2026 January 30, 2027 FY 26/27 Quarter 3 January 1, 2027 – March 31, 2027 April 30, 2027 FY 26/27 Quarter 4 April 1, 2027 – June 30, 2027 July 30, 2027 FY 27/28 Quarter 1 July 1, 2027 – September 30, 2027 October 30, 2027 FY 27/28 Quarter 2 October 1, 2027 – December 31, 2027 January 30, 2028 FY 27/28 Quarter 3 January 1, 2028 – March 31, 2028 April 30, 2028 FY 27/28 Quarter 4 April 1, 2028 – June 30, 2028 July 30, 2028 FY 28/29 Quarter 1 July 1, 2028 – September 30, 2028 October 30, 2028

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15 Attachment 1 to Exhibit B- Impact Summary Report
Organization: Date:__________________
___________________________________________
Contract Agreement Number
__________________________
Contact Person
___________________________________________
Phone Number
___________________________________________
Email
___________________________________________
Grant Term dates
___________________________________________

Grantee Information

Grant Amount:
$___________________________

Award Details
Receipts and thorough documentation of grant fund expenditures have been maintained and can be produced upon request

☐ yes ☐ no

Example of Grant Funds Expenditure Log:

Date Expenditure detail Expenditure Budget remaining
Scholarships (Youth) $75,000
4/30/26 Month of April 2026 Scholarships $1,000 $74,000

Youth Programming/events $50,000
5/4/26 Soccer Program $3,000 $47,000

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16 Performance Measures & Outcomes

Please provide details about general outcomes that were accomplished through the grant funds.

1. Scholarships
a. Total # of youth scholarships awarded through
grant:_______________
b. Describe some of the activities/programs that youth used their scholarships on:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ c. Total amount of funding used for this category :______________

2. Youth Programs/ Events
a. Total # of new or existing programs funded in whole or partially by grant:
____________________
b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ d. Total amount of funding used in this category:______________

3. Teen Programs/ Events
a. Total # of new or existing programs funded in whole or partially by this grant:
____________________
b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ d. Total amount of funding used in this category:___________

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17 4. Programing
a. Total # of new or existing programs funded in whole or partially by grant:
____________________
b. Approximate # of individuals served:_______________
c. Describe the general use of funds for this category in each District:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ ___________________________
d. Total amount of funding used in this category:___________

6. Age Distribution of Participants
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________

7. Gender/Nonbinary Breakdown of Participants
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________

8. Participant Breakdown by Program, Event or Park.
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________

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18 _______________________________________________________________________ _______________________________________________________________________

9. Success and Challenges
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________

10. Additional Comments
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________

Printed
Name

Title

Signature Date ______________

This final Grant Impact Report is due within 30 Days of the full grant funding being expended.

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19 EXHIBIT C

INSURANCE REQUIREMENTS

Grantee shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Grantee, their agents, representatives, or employees or subcontractors. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum Insurance coverage requirements and/or limits shall be available to the Additional Insured.

Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named Insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the Grantee under this agreement.

1. Minimum Limits of Insurance. Grantee shall maintain limits no less than:

A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. If Grantee is not subject to California Workers’ Compensation requirements, Grantee shall file a completed Request for Waiver of Workers’ Compensation Insurance Form which may be obtained from the City prior to commencing any activity authorized hereunder.

2. Deductible and Self-Insured Retention (SIR). Any deductibles or self-insured retention must be declared to and approved by the City. All SIRs must be disclosed to the City’s Risk Manager for approval and shall not reduce the limits of liability.

3. Other Insurance Provisions.

A. Additional Insured Endorsements: The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as Additional Insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Grantee; products and completed operations of the Grantee; premises owned, occupied or used by the Grantee; or automobiles owned, leased hired or borrowed by the Grantee. Additional Insured endorsements with respect to General Liability, Auto and Umbrella/Excess Insurance shall be attached to the Certificate of Insurance presented to the City.

B. Waiver of Subrogation Rights Endorsement: The workers’ compensation policy required hereunder shall be endorsed to state that the workers' compensation carrier waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Grantee’s performance under

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20 this Agreement. The waiver of subrogation rights endorsement in favor of the City of Vallejo shall be attached to the Certificate of Insurance.

C. The limits of Insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess Insurance.

D. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

5. Acceptability of Insurers. The insurance is to be issued by companies licensed to do business in the State of California. The insurance is to be placed with insurers with a current A.M.

Best's rating of no less than A:VII.

6. Verification of Coverage. Grantee shall furnish the City with certificates of insurance and original endorsements. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. The City reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later. All verification of coverage and other insurance documents shall be mailed to the following address:

City of Vallejo
Attn: Risk Manager
555 Santa Clara Street
Vallejo, CA 94590

7. Subcontractors. Grantee shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

8. Payment Withhold. City will withhold payments to Grantee if the certificates of insurance and endorsements required in this exhibit are canceled or Grantee otherwise ceases to be insured as required herein.

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ACTION ITEM 9.D.

DATE: May 12, 2026
TO: Mayor and Members of the City Council
FROM: Kristin Pollot, AICP, Planning & Development Services Director SUBJECT: ADOPT A RESOLUTION APPROVING A SECOND AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. TO INCREASE THE EXISTING NOT TO EXCEED AMOUNT FROM $950,000 TO $1,581,000 AND EXTEND THE TERM THROUGH JUNE 30, 2028, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME; AND PROVIDING NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 GENERAL FUND BUDGET IN THE AMOUNT OF $631,000 TO COVER THE COST OF SERVICES (STEP 1 OF 2)

RECOMMENDATION
Adopt a Resolution approving a Second Amendment to the Consultant and Professional Services Agreement with 4LEAF, Inc. to increase the existing not to exceed amount from $950,000 to $1,581,000 and extend the term through June 30, 2028, and authorizing the City Manager to execute same. This action also includes providing notice of intent (as the first step in a two-step process) to amend the Fiscal Year 2025-2026 General Fund budget to correct the budget allocation previously approved and to appropriate expenditures in the amount of $631,000.

REASONS FOR RECOMMENDATION
The Building Division (within the Planning and Development Services Department) continues to experience staffing challenges and most recently lost two senior level staff members, namely the Building Inspection Supervisor and the Chief Building Official. With no other senior level staff members on staff available to run the division, it has become necessary to rely on outside consultant assistance to keep baseline division operations running (including the permitting counter, plan checking services and inspection processes). This proposed amendment would increase the not-to-exceed contract amount and extend the agreement term to ensure continuity of services through June 30, 2028.

BACKGROUND AND DISCUSSION
The City entered into a Consultant and Professional Services Agreement with 4Leaf, Inc. on June 4, 2025 to provide inspection, plan check, and permit technician services on an as-needed basis. These services supplement City staffing and provide flexibility in responding to workload demands. A First Amendment to the contract was approved by City Council on November 18, 2025, which increased the contract amount by $150,000, bringing the new not-to-exceed amount to $950,000.

Recently, in March and April 2026, the Building Division lost two key senior level staff members: the Building Inspection Supervisor and the Chief Building Official. These staffing losses brought the overall division vacancy rate down to 42% (5 out of 12 positions vacant) and left the division without any senior level staff

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Date: May 12, 2026
Subject: ADOPT A RESOLUTION APPROVING A SECOND AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC.

TO INCREASE THE EXISTING NOT TO EXCEED AMOUNT FROM $950,000 TO $1,581,000 AND EXTEND THE TERM THROUGH JUNE 30, 2028, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME; AND PROVIDING NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 GENERAL FUND BUDGET IN THE AMOUNT OF $631,000 TO COVER THE COST OF SERVICES (STEP 1 OF 2)

Page 2 ends

members to manage the day-to-day division operations. Currently, we have been able to bring on additional senior level staffing support through the existing 4Leaf contract.

The proposed Second Amendment will:
• Increase the existing 4Leaf contract capacity to ensure continuity of services, • Support ongoing baseline operational needs within the Building Division, and • Provide flexibility to address workload fluctuations over the next two fiscal years

The extension of the contract term through June 30, 2028, will ensure continuity of service and avoid disruption while the City continues to work toward stabilizing staffing levels.

This request also includes notice of intent to amend the 2025-2026 Fiscal Year General Fund budget to correct the budget allocation previously approved, and appropriate expenditures in the amount of $631,000, to support this contract amendment. As previously presented to City Council on February 24, 2026, as part of the Mid-Year budget review, this budget request is categorized as a “technical adjustment” to correct an error that occurred during the FY 2025-2026 Annual Budget adoption. During the budget adoption process, staff had proposed $631,000 in potential salary savings associated with the freezing of several positions within the Planning & Development Services Department. During its review of the budget, City Council provided direction at the dais not to freeze any of the Planning & Development Services positions because of the potential negative impacts it could have on the community and development process. However, this direction did not include the budget correction of $631,000 required to continue funding for those positions. As a result, the proposed budget was not implemented with the 2025-2026 Annual Budget adoption, and the Building Division now does not have enough salary savings to cover the 4Leaf contract increase being requested.

FISCAL IMPACT
The proposed amendment to the Fiscal Year 2025-2026 General Fund budget will correct the budget allocation previously approved and appropriate expenditures in the amount of $631,000. These funds are necessary to cover the cost of the 4Leaf contract work, and to maintain current baseline service levels within the Building Division until key staff positions can be filled.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

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Date: May 12, 2026
Subject: ADOPT A RESOLUTION APPROVING A SECOND AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC.

Page 3 ends

1. Resolution Approving Second Amendment to 4LEAF, Inc. CPSA

2. 4LEAF Second Amend CPSA

3. Original CPSA

4. First Amendment to CPSA

CONTACT
Kristin Pollot, AICP, Planning & Development Services Director [email protected]

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RESOLUTION NO. 26-_____ N.C.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A SECOND

AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. TO EXTEND THE TERM OF THE AGREEMENT THROUGH JUNE 30, 2028, AND INCREASE CONSULTANT’S COMPENSTION BY AN ADDITIONAL $631,000 FOR A NEW MAXIMUM NOT-TO-EXCEED AMOUNT OF $1,581,000, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE SAME

WHEREAS, pursuant to the existing Consultant and Professional Services Agreement, Consultant provides plan check and permit technician services to the City’s Building Division on an as-needed basis to assist staff during periods of high construction activity, increased plan review volume, or staff shortages, and to support projects requiring specialized technical knowledge or expertise; and WHEREAS, the existing Agreement is due to expire on June 30, 2026; and WHEREAS, on November 18, 2025, the City Council approved the First Amendment to the Agreement to increase Consultant’s compensation by an additional $150,000 for a maximum not to exceed amount of $950,000; and
WHEREAS, the Building Division continues to experience staffing challenges and most recently lost two senior level staff members, including the Building Inspection Supervisor and the Chief Building Official; and
WHEREAS, with no other senior level staff members available to run the division, it has become necessary to rely on outside consultant assistance to backfill these key positions to keep baseline division operations running (including the permitting counter, plan checking services and inspection processes); and
WHEREAS, the parties wish to amend the Agreement to extend the term of the Agreement through June 30, 2028, and to increase Consultant’s compensation by an additional $631,000, for a new maximum not-to-exceed amount of $1,581,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby:

1. Approves extending the term through June 30, 2028; and

2. Approves the Second Amendment to the Agreement with 4Leaf, Inc., increasing the not-to- exceed amount to $1,581,000; and

3. Authorizes the City Manager to execute the Second Amendment, with any modifications approved by the City Attorney.

Adopted by the City Council of the City of Vallejo at a regular meeting held on May 12, 2026, with the following vote:

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AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________________

ANDREA SORCE, MAYOR

ATTEST: ______________________________________
DAWN G. ABRAHAMSON, CITY CLERK

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Second Amendment 4 LEAF, Inc. Page 1 of 4

SECOND AMENDMENT TO

CONSULTANT AND PROFESSIONAL SERVICES
AGREEMENT WITH 4LEAF, INC.

This Second Amendment to the Consultant and Professional Services Agreement, made and entered into on June 4, 2025, hereafter referred to as “Agreement”, between 4LEAF, Inc., therein referred to as “Consultant”, and the City of Vallejo, a municipal corporation, therein referred to as “City”, is made and entered into on this ________ of May 2026.

WHEREAS, pursuant to the existing Agreement, Consultant provides plan check and permit technician services to the City’s Building Division on an as-needed basis to assist staff during periods of high construction activity, increased plan review volume, or staff shortages, and to support projects requiring specialized technical knowledge or expertise; and

WHEREAS, the existing Agreement is due to expire on June 30, 2026; and

WHEREAS, on November 18, 2025, the City Council approved the First Amendment to the Agreement to increase Consultant’s compensation by an additional $150,000 for a maximum not to exceed amount of $950,000; and

WHEREAS, the Building Division continues to experience staffing challenges and most recently lost two senior level staff members, including the Building Inspection Supervisor and the Chief Building Official; and

WHEREAS, with no other senior level staff members available to run the division, it has become necessary to rely on outside consultant assistance to backfill these key positions in order to keep baseline division operations running (including the permitting counter, plan checking services and inspection processes); ; and

WHEREAS, the parties wish to amend the Agreement to extend the term of the Agreement through June 30, 2028, and to increase Consultant’s compensation by an additional $631,000, for a new maximum not-to-exceed amount of $1,581,000.

NOW THEREFORE, Consultant and City do mutually agree as follows:

1. Revised Term of the Agreement. Paragraph 17 of the Agreement term is hereby amended to read as follows:

“The term of this Agreement shall commence as of December 5, 2024 and shall continue in full force and effect until June 30, 2028.

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Second Amendment 4 LEAF, Inc. Page 2 of 4

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed five years.

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement and relieve City of any further obligation therefore.”

2. Revised Compensation to Consultant. Consultant’s compensation as set forth in Section 1.A of Exhibit B of the Agreement is hereby increased by Six Hundred Thirty- One Thousand Dollars ($631,000), for a total maximum not-to-exceed amount of One Million Five Hundred Eighty-One Thousand Dollars ($1,581,000).

3. Integration. This Second Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this Second Amendment. This Second Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement, and all prior amendments, if any, shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.

4. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Second Amendment and the Agreement, and any prior amendment, if any, the provisions of this Second Amendment shall control in all respects.

5. Ambiguities. The parties have each carefully reviewed this Second Amendment and have agreed to each term of this Second Amendment. No ambiguity shall be presumed to be construed against either party.

6. Counterparts. This Second Amendment may be executed by the parties in one or more counterparts, all of which collectively shall constitute one document and agreement.

Authority. The person signing this Second Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this Second Amendment on behalf of Consultant.

(SIGNATURES ARE ON THE FOLLOWING PAGE)

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Second Amendment 4 LEAF, Inc. Page 3 of 4

IN WITNESS WHEREOF, the parties have entered into this Second Amendment on the day and year first hereinabove appearing.

4LEAF, INC.
a California corporation

By:

Kevin Duggan
President

DATE: ____________________

(City Seal)

CITY OF VALLEJO,
a municipal corporation

By:________________________
Gillian Haen
Acting City Manager

DATE:___________

By:________________________
Nalungo Conley
Acting City Manager

DATE:_____________________

ATTEST:

By:________________________
Dawn G. Abrahamson
City Clerk

APPROVED AS TO INSURANCE:

__________________________
Armond Sarkis
Risk Manager

APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney

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Second Amendment 4 LEAF, Inc. Page 4 of 4

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4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 11

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
4LEAF, INC

This Consultant and Professional Services Agreement (“Agreement”) is made at Vallejo, California, dated for reference this 4th day of June 2025, by and between the C ity of Vallejo, a municipal corporation ( “City”), and 4Leaf, Inc hereinafter referred to as “Consultant”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this A greement, Consultant shall provide the C ity professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay Consultant for services rendered pursuant to this agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. Consultant shall indemnify, hold harmless , and defend City, its officers, officials, directors, employees, agents , volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant ’s operations, or any subcontractor ’s operations, to be performed under this agreement for Consultant ’s or subcontractor ’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

Consultant shall also indemnify, hold harmless , and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

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4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 11 equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, related to costs or benefits associated with California Public Employment Retirement System (CalPERS) membership where Consultant supplies a CalPERS member who CalPERS determines is subject to enrollment.

The provisions of this section shall survive the expiration or termination of this Agreement.

5. Insurance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant ’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant ’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant purs uant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, appli cation, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or gu ideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City ’s Conflict of Interest Code.

8. Independent Contractor. Consultant is an independent contractor .

Neither Consultant nor any of Consultant’s officers, employees, agents, or subcontractors, if any, is an employee of C ity by virtue of this Agreement or Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

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4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 11 performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this A greement; however, C ity shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

9. Licenses, Permits, Etc. Consultant represents and warrants to C ity that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this A greement any licenses, permits, and approvals wh ich are legally required for Consultant to practice its profession.

10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.

11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this A greement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Consultant’s profession currently practicing in California.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant ’s subcontractors.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

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4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 4 of 11 conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, err ors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by cause s or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work , the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers’ compensation insurance on behalf of Consultant.

Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

15. General Prohibition on Assignment of CalPERS Members and Annuitants. Consultant shall not hire, employ, or use , as an employee , subcontractor or agent of Consultant (Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

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4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 5 of 11 with the provision of services under this Agreement. Nor shall Consultant allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement.

Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination.

The City Manager and the Human Resources Director may together approve an exception which they determine either: (i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements . No Assigned Individual, regardless of CalPERS membership at the time the labor is provided, may exceed 1,000 hours in a fiscal year (July 1 to June 30).

16. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee , Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

17. Term. The term of this Agreement shall commence as of December 5, 2024 and shall continue in full force and effect until June 30, 2026.

If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

18. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Consultant.

Upon receipt of a notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

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The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

19. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports , recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this A greement, shall become the property of C ity. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (200 2) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

20. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.

21. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

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4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 7 of 11 subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Consultant’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

22. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

23. Non-Discrimination/Fair Employment Practices.

(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges o f employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.

(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

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24. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City:

Bill Collins, CBO
Planning and Development Svcs. Dept.
555 Santa Clara Street
Vallejo, CA 94590
[email protected]

If to Consultant:

Craig Tole
Director of Development Services
2126 Rheem Drive
Pleasanton, CA 94588
[email protected]

Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified exc ept by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this A greement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

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4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 9 of 11 precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated a greement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party ’s draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as “City Information”) which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City I nformation for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

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4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 10 of 11 subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative’s designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this A greement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature ; Electronic Signature . This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise.

Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other part y pursuant to the notice provision of this Agreement . The failure to send an original shall not affect the binding nature of this Agreement.

37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments

[SIGNATURES ON FOLLOWING PAGE]

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4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 11 of 11

IN WITNESS WHEREOF, the parties have executed this A greement on the day and year shown below the name of each of the parties.

4LEAF, INC.,
A California corporation

By: ____________________
Kevin Duggan
President

DATE: __________________

(City Seal)

CITY OF VALLEJO,
a municipal corporation

By: ____________________
Andrew Murray
City Manager

DATE: __________________

ATTEST:

By: ____________________
Dawn G. Abrahamson
City Clerk

APPROVED AS TO FORM:

By: ____________________ for
Veronica A. F. Nebb
City Attorney

APPROVED AS TO INSURANCE:

By: ____________________
Armond Sarkis
Risk Manager
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Consultant and Professional Services Agreement (5-2025) Page 1 of 3

EXHIBIT A

SCOPE OF WORK

1. Representatives. The City Representative for this Agreement is:

Bill Collins
CBO
Planning & Development Services
555 Santa Clara Street
Vallejo, CA 94590
[email protected]

The Consultant’s Representative for this Agreement is:

Craig Tole
Director of Development Services
4Leaf, Inc.
2126 Rheem Drive
Pleasanton, CA 94588
[email protected]

All routine administrative communications between the parties will be between the above-named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City’s Representative.

2. Services to be Provided . The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.

3. Time for Performance. Consultant will perform the services according to the schedule below. If the schedule calls for the services to be performed in phases or discrete increments, Consultant shall not proceed from one phase or increment to the next without written authorization from the City’s Representative.

Consultant will complete all services by June 30, 2026, unless this Agreement is extended as provided in Section 17.

4. No Set Work Hours. Consultant shall be solely responsible for determining the working hours of its individual personnel, employees, agents, and representatives within the limitations otherwise provided in this Agreement.

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Consultant and Professional Services Agreement (5-2025) Page 2 of 3

Attachment 1 – Exhibit A

SCOPE OF WORK – INSPECTION
Inspection Services

Periodic Inspection Services Available Next Day

4LEAF will fulfill inspection requests immediately upon request including same day. 4LEAF has a wealth of local and available inspectors ready to serve the City.

Part-Time Inspection Services Available Next Day

4LEAF will provide the City with part -time inspectors upon request. 4LEAF can provide part-time staff within 24 hours of request for any duration of time. 4LEAF’s Project Manager will work closely with the department to identify the right personnel and determine the appropriate work schedule.

Full-Time Inspection Services Available Two Days or Less

4LEAF will provide full-time inspectors upon request.

Project Specific Inspection Services Available Two Days or Less

GoFormz
4LEAF will implement the GoFormz software for inspection requests. With licenses owned by the City, 4LEAF’s Administration team will prepare inspection requests and inspection results documenting construction
activity. In addition, 4LEAF will be able to extract information and provide detailed monthly reports detailing the construction activity. The reports will be detailed to identify contractors, subcontractors, work progress, pictures, and a detailed explanation of the field activities.

GoFormz allows every piece of information collected on a project to be accessible by all staff as every form is stored securely and safely in the Cloud. The information can be accessed through a user’s web account where they can view any inspection report and run reports on project data. The information can be accessed through a user’s web account where they can view any inspection report and run reports on project data.

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Consultant and Professional Services Agreement (5-2025) Page 3 of 3

The inspector will be able to leave detailed notes under the inspections and observations box and instantaneously attach pictures to the report to show the item inspected. The inspector will also be able to sign the report by hand on the iPad through the mobile signature block and pictures taken from the iPad are stored on the inspection document.

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Consultant and Professional Services Agreement (5-2025) Page 1 of 4

EXHIBIT B

COMPENSATION

1. Consultant’s Compensation.

A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement for a total not to exceed EIGHT HUNDRED THOUSAND DOLLARS AND ZERO CENTS. ($800,000.00)

Consultant shall notify City in writing no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.

City agrees to pay Consultant for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses , upon satisfactory completion of the services and delivery of the work product.

B. Additional Services:

1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this A greement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee . C ity reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees’ appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises.

Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

2. Appropriate Billable Hourly Rates for Services and Additional Services.

Consultant’s billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference.

3. Consultant’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

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necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

4. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed. Consultant may request payment on a monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Consultant shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Social Security Number or Taxpayer Identification Number

6. Amount of this Invoice (Itemize all Reimbursable Expenses”)

7. Total Billed to Date

C. Items shall be separated into Services and Reimbursable Expenses.

Billings that do not conform to the format outlined above shall be returned to Consultant for correction. C ity shall not be responsible for delays in payment to Consultant resulting from Consultant’s failure to comply with the invoice format described above.

D. Request for payment shall be sent to:

Dale Miller
Administrative Analyst
Planning & Development Services
555 Santa Clara Street
Vallejo, CA 94590
[email protected]

5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty-four (24) hours’ notice.

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The obligations of Consultant under this section shall survive this Agreement.

6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

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Consultant and Professional Services Agreement (5-2025) Page 4 of 4

Attachment 1 - Exhibit B

City of Vallejo Building Division Services

Service Hourly Rate

1. Building Inspection / Plan Check Services $115

2. Permit Technician Services $70
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Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 3 Exhibit C – Insurance Requirements

EXHIBIT C

INSURANCE REQUIREMENTS

Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance . Consultant shall maintain limits no less than:

A. General Liability: $ 2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer’s Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers ’ Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.

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D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.

3. Deductible and Self-Insured Retention. Any deductibles or self -insured retention must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retention as respects the City of Vallejo , its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the City of Vallejo , its officers, officials, employees, agents, and volunteers. Any insurance or self -insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.

D. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days ’ prior written notice by certified mail, return receipt requested, has been given to the City.

F. The w orkers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers’ compensation carrier Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

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waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII.

6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

7. Subcontractors. Consultant shall include all sub contractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for sub contractors shall be subject to all of the requirements stated herein.

8. Payment Withhold . City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.

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First Amendment 4 LEAF, Inc. Page 1 of 3

FIRST AMENDMENT TO

CONSULTANT AND PROFESSIONAL SERVICES
4LEAF, INC.

This First Amendment to the Consultant and Professional Services Agreement, made and entered into on June 4, 2025, hereafter referred to as Agreement, between 4LEAF, INC. therein referred to as “Consultant”, and the City of Vallejo, a municipal corporation, therein referred to as “City”, is made and entered into on this 18th day of November 2025.

WHEREAS, pursuant to the existing Agreement, Consultant provides plan check and permit technician services to the City’s Building Division on an as -needed basis and to support projects requiring specialized technical knowledge or expertise; and

WHEREAS, the existing Agreement has a not-to-exceed amount of $800,000 and is due to expire on June 30, 2026; and

WHEREAS, the parties wish to amend the Agreement to increase Consultant’s compensation by an additional $ 150,000, for a maximum not-to-exceed amount of $950,000.

NOW THEREFORE, Consultant and City do mutually agree as follows:

1. Revised Compensation to Consultant. Consultant’s compensation as set forth in Section 1.A of Exhibit B of the Agreement is hereby increased by $ 150,000 to a maximum not to exceed amount of $950,000.

2. Integration. The Agreement as amended by this First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. Neither the Agreement nor this First Amendment shall be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement , and all prior amendments, if any, shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.

3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, or any prior amendment, if any, the provisions of this First Amendment shall control in all respects.

4. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to Docusign Envelope ID: FC4E14C6-42E6-46D3-910D-3EDBCC89DB75

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First Amendment 4 LEAF, Inc. Page 2 of 3

be construed against either party.

5. Counterparts. This First Amendment may be executed by the parties in one or more counterparts, all of which collectively shall constitute one document and agreement.

6. Authority. The person signing this First Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Consultant.

IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.

4LEAF, INC.
a California corporation

By:

Kevin Duggan
President

DATE: ____________________

(City Seal)

CITY OF VALLEJO,
a municipal corporation

By:________________________
Andrew Murray
City Manager

DATE:___________

ATTEST:

By:________________________
Dawn G. Abrahamson
City Clerk

APPROVED AS TO INSURANCE:

__________________________
Armond Sarkis
Risk Manager

APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney
Docusign Envelope ID: FC4E14C6-42E6-46D3-910D-3EDBCC89DB75 11/26/2025
12/30/2025

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First Amendment 4 LEAF, Inc. Page 3 of 3

Docusign Envelope ID: FC4E14C6-42E6-46D3-910D-3EDBCC89DB75

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ACTION ITEM 9.E.

DATE: May 12, 2026
TO: Mayor and Members of the City Council
FROM: Nalungo Conley, Acting City Manager
SUBJECT: ADOPT A RESOLUTION PROVIDING DIRECTION TO STAFF AFTER CONSIDERING

THE PROPOSED AMENDMENTS TO THE VALLEJO FLOOD AND WASTEWATER

DISTRICT GOVERNANCE STRUCTURE

RECOMMENDATION
Staff recommends that the City Council review the proposed legislative language regarding the Vallejo Flood and Wastewater District governance structure and provide direction to staff on one of the following options: (1) support the proposal as drafted, (2) support the proposal with recommended amendments, (3) do not support the proposal, or (4) take no formal position and provide comments for informational purposes only. Staff will transmit the City Council’s direction, if any, to the Vallejo Flood and Wastewater District and/or other relevant stakeholders as appropriate.

REASONS FOR RECOMMENDATION
This item is being brought forward to provide the City Council with an opportunity to review proposed legislative language related to the Vallejo Flood and Wastewater District governance structure and to provide clear direction to staff. The proposed options allow the Council to articulate the City’s position in a structured manner, including support, support with amendments, non-support, or no formal position with comments.

Providing Council direction ensures that staff can accurately and consistently communicate the City’s perspective, if any, to the Vallejo Flood and Wastewater District and other relevant stakeholders. This approach also supports transparent governance and ensures that any City response reflects the Council’s collective policy intent.

BACKGROUND AND DISCUSSION
The City of Vallejo has received proposed legislative language from the Vallejo Flood and Wastewater District (VFWD) for review and consideration. The proposed language would amend the governance structure of the VFWD Board of Trustees, including changes to the composition and appointment of trustees representing the City of Vallejo, Solano County, and at-large members.

Under the proposal, the VFWD Board would be restructured to include two trustees and an alternate appointed from among members of the Vallejo City Council, one trustee and an alternate appointed from the Solano County Board of Supervisors, and two at-large trustees appointed by the remaining members of the VFWD Board. The proposal also includes residency and eligibility requirements for certain appointed positions within the District boundaries.

The purpose of this item is to provide the City Council with an opportunity to review the proposed legislative language and provide clear direction to staff regarding the City’s position. Council consideration of this item is

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Date: May 12, 2026
Subject: ADOPT A RESOLUTION PROVIDING DIRECTION TO STAFF AFTER CONSIDERING

THE PROPOSED AMENDMENTS TO THE VALLEJO FLOOD AND WASTEWATER

DISTRICT GOVERNANCE STRUCTURE

Page 2 ends

intended to inform whether the City should communicate a formal response to the Vallejo Flood and Wastewater District and/or other relevant stakeholders.

For purposes of discussion and direction, the City Council may consider one of the following options:

1. Support the proposed legislative language as presented, with no changes.

2. Support the proposed legislative language with recommended amendments or modifications, and direct staff to transmit those amendments or comments on behalf of the City.

3. Do not support the proposed legislative language.

4. Take no formal position and provide comments or observations for informational purposes only.

No binding action is being taken on the proposed legislative language at this time. This item is intended solely to obtain City Council direction. Staff will transmit Council’s direction, if any, to the Vallejo Flood and Wastewater District and/or other relevant stakeholders as appropriate.

FISCAL IMPACT
There is no fiscal impact associated with the recommended action. This item provides City Council with the opportunity to review proposed legislative language and provide direction to staff. Any future costs, if applicable, would be dependent on subsequent policy direction or actions taken by the City Council.

ENVIRONMENTAL REVIEW
The proposed action does not constitute a “project” under the California Environmental Quality Act (CEQA), as defined in Section 15378 of the CEQA Guidelines, because it involves only the provision of direction to staff and does not result in a direct physical change to the environment. Therefore, no environmental review is required.

ATTACHMENTS

1. VFWD_GOVERNANCE_DIRECTION_RESOLUTION_MAY12_2026 CAO Stamp

CONTACT
Sidney Wilson, Administrative Analyst (707) 648-4576
[email protected]

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Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 22-______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO PROVIDING DIRECTION

ON PROPOSED LEGISLATIVE LANGUAGE RELATED TO THE VALLEJO FLOOD AND

WASTEWATER DISTRICT GOVERNANCE STRUCTURE

WHEREAS, the City of Vallejo has received proposed legislative language from the Vallejo Flood and Wastewater District (VFWD) for review and consideration; and

WHEREAS, the proposed legislative language would amend the governance structure of the VFWD Board of Trustees, including modifications to the composition and appointment of trustees representing the City of Vallejo, Solano County, and at-large members; and

WHEREAS, the City Council desires to review the proposed legislative language and provide direction to staff regarding the City’s position for purposes of communication with the VFWD and other relevant stakeholders;

NOW, THEREFORE, BE IT RESOLVED, that City staff is directed as follows:

( ) 1. The City supports the proposed legislative language as presented, with no changes.

( ) 2. The City supports the proposed legislative language with recommended amendments or modifications and directs staff to transmit such amendments or comments to the Vallejo Flood and Wastewater District.

( ) 3. The City does not support the proposed legislative language.

( ) 4. The City takes no formal position and provides comments or observations for informational purposes only.

BE IT FURTHER RESOLVED, that City staff is authorized to transmit the City Council’s selected direction, if any, to the Vallejo Flood and Wastewater District and/or other relevant stakeholders as appropriate.

BE IT FURTHER RESOLVED, that the City Clerk is hereby directed to certify the adoption of this resolution.

[SIGNATURES ON THE FOLLOWING PAGE]

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ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on May 12, 2026, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST

Andrea Sorce, MAYOR

DAWN G. ABRAHAMSON, CITY CLERK

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Vallejo City CouncilMay 12, 2026

Vallejo City Council
May 12, 2026