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(D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.
(2) (A) If the claimant disputes the public entity’s written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute.
(B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified b y the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.
If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.
(C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
(D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.
(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsib ility or qualifications of the claimant.
(4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on their own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behal f of the subcontractor.
The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity
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and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.
(e) The text of this section or a summary of it shall be set forth in the plans or specifications for any public works project that may give rise to a claim under this section.
(f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section. (g) This section applies to contracts entered into on or after January 1, 2017.
(h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations.
(i) This section shall remain in effect only until January 1, 2027, and as of that date is repealed, unless a later enacted statute that is enacted before January 1, 2027, deletes or extends that date. 9-2.00 WAGE AND EQUIPMENT RATES
1. Prevailing Wage Rates
In accordance with the provisions of Section 1770 of the Labor Code of the State of California, the Director of the Department of Industrial Relations (DIR) has determined the general prevailing rate of per diem wages applicable to the work to be done, and a current copy of said prevailing wages is on file with the City Clerk and available at the DIR website:
https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm
Should the minimum Federal Wage Rate be higher than the rate determined by the Director of the Department of Industrial Relations, then the Federal Wage Rate Determination shall govern.
The successful bidder will be required to post a copy of these general prevailing rates of per diem wages in a conspicuous place at the job site forthwith upon undertaking the public work called for herein.
In addition, the City Charter of the City of Vallejo requires that the Contractor and all his/her Subcontractors shall pay their employees on said work a salary or wage at least equal to the prevailing salary or wage for work of similar character in the lo cality in which the public work is performed. The Contractor shall, as a penalty, forfeit to the City FIFTY DOLLARS ($50.00) for each calendar day or portion thereof, for each employee paid less than the prevailing salary or wage for any public work done under the contract by him/her or any subcontractor under him/her.
The State Labor Code states that for violations of public works laws relating to payment of prevailing wages, the City of Vallejo will be required to withhold from any progress payments owed to a contractor any amounts that have been forfeited as penalties, or as wages owed to employees, who have not been paid the prevailing wage for work performed. Effective 1/1/93, the City is required to directly transfer all withheld wages and penalties to the Labor Commissioner for disbursement in those cases where a contractor fails to bring a lawsuit for amounts withheld within 90 days after the completion of the public works contract and formal acceptance of the job by the City.
Also, the Labor Commissioner is permitted to intervene in any lawsuit brought by the contractor against an awarding body for recovery of amounts withheld. In the event that the contract does not prevail in
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the lawsuit to recover the amounts withheld, the wages and penalties will then be forwarded to the Labor Commissioner for disbursement in the manner previously described.
2. Payroll Record
In accordance with the provisions of Section 1776 of the Labor Code of the State of California, the Contractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours w orked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by the Contractor in connection with this project. This payroll record shall be certified and available for inspection at all reasonable hours at the principal office of the successful bidder and a certified copy shall be furnished within ten (10) days after receipt of a written request by the following parties:
A. An employee or his/her authorized representative
B. City's representative
C. Representative of Labor Standard Enforcement and Division of Apprenticeship Standard of Department of Industrial Relations.
Any copy of the payroll record made available for inspection and furnished to the public through the above entities shall not disclose names, addresses or social security numbers of individual employees except the name and address of the Contractor.
In the event of non -compliance with the requirement of this subdivision, the Contractor shall have ten (10) days in which to comply subsequent to receipt of written notices from the State or City. If the non - compliance is still evident after the ten -day period, the Contractor shall, as a penalty, forfeit to the City TWENTY-FIVE DOLLARS ($25.00) for each calendar day, for each employee, until strict compliance is effectuated.
3. Equipment Rental Rates
Equipment rental will be paid for as provided under Section 9-1.03A of the State Standard Specifications at the rates listed in the EQUIPMENT RENTAL RATES TABLE of the State of California, Department of Public Works, Division of Highways, latest issue, for use in their Special Provisions, a copy of which Table of Rates is filed in the City Engineer's Office and available at the Caltrans website:
https://dot.ca.gov/programs/construction/equipment-rental-rates-and-labor-surcharge
END OF SECTION 9
END
of
SPECIAL PROVISIONS
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TABLE OF CONTENTS PAGES
SECTION 10: GENERAL CONSTRUCTION....................................................................................... 1022 10-1.00 ORDER OF WORK ................................................................................................... 1022 10-2.00 MOBILIZATION ........................................................................................................ 1033 10-3.00 DUST CONTROL ..................................................................................................... 1044 10-4.00 WATER POLLUTION CONTROL ............................................................................. 1044 10-5.00 DAMAGE REPAIR .................................................................................................... 1055 10-6.00 PROGRESS SCHEDULE ......................................................................................... 1055 10-7.00 OBSTRUCTIONS ..................................................................................................... 1055 10-8.00 SPECIFIC BRAND OR TRADE NAME AND SUBSTITUTION ................................ 1055 10-9.00 UTILITY ADJUSTMENTS ......................................................................................... 1055 SECTION 11: TEMPORARY TRAFFIC CONTROL ............................................................................ 1099 11-1.00 TRAFFIC AND PEDESTRIAN CONTROL ............................................................... 1099 SECTION 12: REMOVALS & CLEARING ........................................................................................... 1144 12-1.00 REMOVAL OF EXISTING IMPROVEMENTS ............................................................ 114 12-2.00 TREE TRIMMING INCLUDING CERTIFIED ARBORIST ........................................ 1144 12-3.00 TREE PROTECTION ................................................................................................ 1155 12-4.00 CLEANUP ................................................................................................................. 1155 SECTION 13: EARTHWORK .............................................................................................................. 1177 13-1.00 EXCAVATION AND BACKFILL ................................................................................ 1177 13-2.00 CLASS II AGGREGATE BASE ................................................................................ 1188 SECTION 14: CONCRETE IMPROVEMENTS ..................................................................................... 120 SECTION 15: PEDESTRIAN PUSH BUTTONS (PPBS) AT ADA RAMPS ...................................... 13030
TECHNICAL SPECIFICATIONS
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SECTION 10: GENERAL CONSTRUCTION
10-1.00 ORDER OF WORK
Order of Work shall conform to the provisions in Section 10 -1.02, “Work Sequencing,” of the California Department of Transportation 2025 Standard Specifications (Standard Specifications) and the Special Provisions.
Access to businesses shall be maintained at all times.
The Contractor shall submit traffic/pedestrian control plans and a construction street schedule to the Engineer within five (5) calendar days after receipt of Notice of Award from the City. Refer to Technical Requirements of this project manual for more details.
The Contractor shall have a representative on all working job sites at all times while work is actually in progress, whose sole duties shall be to supervise the work crews and coordinate activities pertaining to the contract operations, including traffic control and public notifications.
If needed, the Contractor shall secure a staging area along the project site and shall obtain a written approval from the property owner. A staging plan along with the approval letter from the property owner shall be submitted for review by the Engineer as soon as the use of the staging area is secured. Work shall not begin until the Engineer has reviewed the staging plan and approval letter.
Notifications
The Contractor shall provide written notification fourteen (14) calendar days in advance notifying all directly affected parties prior to beginning work. An example list of agencies, public services are mentioned below (the list is not all-inclusive):
Pacific Gas & Electric Comcast/ATT
Comcast Recology
811 USA North Vallejo Police Department
SolTrans All affected businesses / residents
Contractor shall submit a draft letter to City for review at the preconstruction meeting before distribution to affected property owners. The letter shall include a description of the work being performed , the Contractor’s schedule, contact names and phone numbers. The letter should also instruct the property owners to specify when the access to the road will be closed or the time period when vehicles must be kept off the street during the construction. Upon completing the notification, the Contractor shall confirm delivery of notice in writing to the City.
In addition to the Contractor’s notification letters, the City will mail advance notices to all property owners, businesses, tenants, residents, and applicable parties within the work area advising them of the pending construction.
The Contractor shall cooperate with local authorities relative to handling traffic through the area and shall make their own arrangements for keeping the working area clear of parked vehicles.
Measurement and Payment
Full compensation for all items mentioned in Section 10 -1.00 shall be considered as included in the prices paid for the various items of work involved and no additional compensation will be allowed.
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10-2.00 MOBILIZATION
Mobilization shall conform to the provisions in Section 9 -1.16D, “Mobilization,” of the Standard Specifications, and shall consist of preparatory work and operations including, but not limited to, those necessary for the movement of personnel, equipment, supplies incidental to the project site, for the establishment of all offices, staging areas, buil dings and other facilities necessary for work on the project and for all other work and operations which must be performed or for project costs incurred prior to beginning work on the various Contract items.
Temporary utility connections to any of the Contractor’s facilities will be the responsibility of the Contractor at no additional cost to the City. Mobilization shall include the furnishing of and providing regular maintenance for sanitary unit(s) on the j ob for the duration of the project. Failure to comply with this requirement will result in withholding of mobilization payments in the amount deemed appropriate by the Engineer.
Reduction of Noise: Minimize noise using every possible action. Avoid performing loud and distracting noise-producing work during early hours of the day. Maintain noise-producing work at or below the decibel levels and within times that have been specified.
Existing facilities shall be repaired, replaced, provided and maintained by the Contractor, on the project site including traffic control. The Contractor proposed locations for facilities construction shall be reviewed with the City prior to removal and replacement of facilities.
Just prior (ten calendar days maximum) to beginning work at the subject site, the Contractor shall jointly with the City photograph and videotape the project site in sufficient detail to show the existing site conditions, including but not limited to the proposed street and ramp construction locations, staging areas, routes of ingress and egress for hauling and delivering, alternate detour routes, temporary ‘no parking’ areas, construction staging and storage and all other areas that the contractor believes are appropriate.
Contractor shall provide copy of video(s) to the City.
The Contractor shall arrange for and develop temporary construction staging areas for the storage and operation of construction equipment and supplies. The staging area shall be located outside of public right- of-way, unless otherwise approved by the City in writing. No staging of equipment or material will be permitted on any public right -of-way. The Contractor must obtain written permission from the property owners to use their property in any fashion and provide copy of permission to City. All contractor , subcontractor, and supplier employees shall park at the temporary construction staging area only.
The Contractor shall establish and maintain horizontal and vertical survey control necessary for construction in accordance with the Contract Documents and applicable standards. All work required to establish, verify, protect, and re -establish survey contr ol shall be included in the Mobilization bid item, and no separate payment will be made.
The Contractor shall submit a plan describing the construction staging areas to the City for approval. The Contractor shall not permit any waste or damage to be done to the staging areas and shall maintain the areas in good condition, free of litter, asphalt, concrete, wood and debris. Upon completion of the work, the areas shall be restored to pre -construction or better condition, including the repair of any damaged pavement, curbs, markings, or other infrastructure components. Contractor shall be responsible and pay for all permit requirements related to any use permit, and costs associated with staging area.
Measurement and Payment
The contract lump sum (LS) price paid for the “Mobilization” shall include full compensation for and no additional compensation will be allowed, therefore. Full compensation for mobilization as defined in Section 1 - General as specified herein, including but not limited to notifications, project records and documents,
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obtaining all required permits, licenses, and paying all fees, developing construction schedule, moving on the site any equipment required for the operations, preparatory work, coordination and cooperation, project meeting, developing construction water su pply, pre - construction video and photos, providing on -site sanitary facilities, developing a temporary construction staging area, subcontractor insurance and bonds, Contractor insurance and bonds, development, demobilization and all other mobilization work shall be considered as included as part of "Mobilization"., and no additional compensation shall be allowed therefor. 10-3.00 DUST CONTROL
Dust control shall conform to the provisions in Section 10-5, "Dust Control," of the Standard Specifications.
Measurement and Payment
Full compensation for Dust Control shall be considered as included in the prices for the various items of work and no additional compensation will be allowed therefore.
10-4.00 WATER POLLUTION CONTROL
Water pollution control work shall conform to the requirements in Section 13, “Water Pollution Control,” of the Standard Specifications, and the Special Provisions.
Submit a Storm Water Pollution Prevention Plan (SWPPP) in accordance with Section 13, “Water Pollution Control,” of the Caltrans Standard Specifications prior to the start of construction activities involving clearing, grubbing, excavation, grading, or soil disturbance.
The SWPPP shall identify temporary Best Management Practices (BMPs) to be implemented during all phases of earthwork and construction operations. BMPs shall include, at a minimum, the following as applicable:
• Fiber rolls, silt fence, or gravel bags along disturbed soil perimeters • Stabilized construction entrance and exit
• Temporary drainage inlet protection
• Temporary sediment control and soil stabilization measures • Dust control measures
• Stockpile protection and cover
• Concrete washout containment
• Temporary erosion control BMPs during inactive periods and prior to forecast rain events Maintain BMPs in effective operating condition throughout construction and repair or replace damaged BMPs immediately. Remove temporary BMPs after disturbed areas are permanently stabilized and as approved by the Engineer.
All operations shall be in compliance with the project SWPPP, the provisions of the Clean Water Act, Regional Water Quality Control Board, and policies with regard to protection of the storm water system from any pollutants. The Contractor is required any necessary water pollution control permits.
Measurement and Payment
The contract lump sum (LS) price paid for “Water Pollution Control Plan” shall include full compensation for and no additional compensation will be allowed, therefore.
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10-5.00 DAMAGE REPAIR
Attention is directed to Section 5-1.39, "Damage Repair and Restoration," of the Standard Specifications.
Any damage to existing facilities or properties during the period of the work shall be returned to the original condition or better at Contractor's expense.
Measurement and Payment
Full compensation for Damage Repair shall be considered as included in the prices for the various items of work and no additional compensation will be allowed therefor. 10-6.00 PROGRESS SCHEDULE
Progress schedules will be required for this contract and shall conform to the provisions in Section 8, "Prosecution and Progress" of the Standard Specifications.
A project schedule detailing the work and street location of the work shall be submitted to the Engineer for review at the pre -construction meeting. Any changes to the reviewed schedule shall require a revised schedule to be resubmitted to the Engineer for review prior to commencing work for the following week.
The Contractor shall deliver an approved schedule to the following entities a minimum of 72 hours prior to starting work:
1. U.S. Post Office
2. Recology
3. SolTrans
4. Schools
Work shall be scheduled in such a way that will not impact garbage collection. 10-7.00 OBSTRUCTIONS
Attention is directed to Sections 5-1.36C, "Non-highway Facilities," and Section 15, "Existing Facilities," of the Standard Specifications.
10-8.00 SPECIFIC BRAND OR TRADE NAME AND SUBSTITUTION
Attention is directed to Section 6 -04 REQUEST FOR SUBSTITUTION OF MATERIALS of the Special Provisions.
10-9.00 UTILITY ADJUSTMENTS
Frames and covers within areas designated for concrete curb improvement shall be temporarily removed and stored for reuse. The extension rings shall also be removed down to below elevation of the proposed subgrade. The joint between the existing structure and new component shall be wetted, cleaned and mortared in a smooth fin ish. Adjustment of manholes to grade shall be accomplished by pouring a new concrete encasement with reinforcing steel, resetting the existing frame and cover, and then placing asphalt concrete as necessary.
The openings shall be protected with steel traffic plates. Steel plates bridge the opening at least one manhole diameter beyond the edges of the opening. Steel plates shall be at least one inch (1") thick. Steel plating shall be set with compacted asphalt around edge of plates for transition of traffic wheel travel.
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The Contractor shall store, at his sole expense, frames and covers until they are needed for placement at their finished grade. Damaged frames and covers due to Contractor negligence shall be replaced to the satisfaction of the City at the sole cost of the Contractor.
Upon development of concrete ramp, frames and covers of existing manholes or other facilities shall be adjusted to grade in accordance with City Std. 327, these Technical Specifications, the standard details, and as directed by the City.
Adjust utility boxes, pull boxes, valve covers, and similar appurtenances within curb ramp and sidewalk limits concurrent with ramp construction. Form block -outs during concrete placement and install utility covers flush with adjacent concrete surfaces. Vertical elevation differences shall not exceed 1/4 inch and shall comply with ADA surface tolerance requirements. Utility covers shall not create t rip hazards, rocking, or ponding conditions, and surrounding concrete shall match adjacent finish and slope requirements. Set utility frames using approved adjustment rings or hardware to achieve final grade. Utility installations shall comply with applicable utility owner requirements and electrical specifications.
All manhole and other utility covers encountered in the area to be built with concrete shall be carefully referenced out prior to development of concrete by the Contractor and the locations of the cover painted on the surface immediately after paving. Any existing water meter boxes and lids in sidewalk areas shall be raised to grade at new sidewalk and have ¾” drain rock placed at bottom of boxes.
The manhole base shall be covered during the entire operation so that no debris can fall into the sewer and storm drain system. Extreme care shall be taken to prevent spilling foreign material into the drainage or sanitary sewer system. The City may requir e the Contractor to immediately remove manhole covers for inspection to determine if any foreign material has fallen into the manhole. The Contractor shall be required to immediately remove all foreign material from the manhole's interior.
All materials removed during adjustment, except the existing frame and cover, shall become the property of the Contractor and shall be disposed of as specified in Section 19 of the Standard Specifications. If, in the City's judgment, the existing frame or cover is unsuitable, or does not seat properly in the frame, the existing frame or cover shall be replaced with new frame and cover. Unsuitable frames and covers shall become the property of the Contractor and shall be disposed of as provided above. The co st of replacing unsuitable frames and covers, including water meter boxes, which in the City's judgment were damaged by the Contractor's operations, shall be at the Contractor's expense.
Utility companies reserve the right to perform the work using their own forces after the contract is awarded.
Where utility adjustments are required as part of the curb ramp work, notify the respective utility owner a minimum of 5 working days prior to construction, or as required by the utility owner. Coordinate all utility adjustments, inspections, and final uti lity cover setting with the utility owner. Utility adjustments shall be completed concurrently with the curb ramp work to avoid temporary surface discontinuities or non-compliant pedestrian access conditions. The Contractor shall notify the utility agencies prior to start of construction for any coordination effort, and to determine if the utility owners will perform the work using their own forces.
Per California Business and Professions Code §8771, the City is responsible for ensuring the preservation and perpetuation of all survey monuments that may be impacted by construction activities, including concrete improvement project.
The Contractor is responsible for complying with these requirements; however, all work related to monument preservation must be performed under the direction of a licensed land surveyor or civil engineer authorized to practice land surveying.
The contractor must follow the following steps in preserving survey monuments within the project area:
1. Pre-Construction Coordination
At the weekly construction meeting, the Contractor shall present documentation identifying all existing survey monuments within the project limits, along with a monument preservation plan prepared or reviewed by a licensed surveyor. Any questions or RFIs s hall be submitted for review to ensure
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compliance with applicable laws and standards.
2. Monument Referencing (Pre-Construction Requirement)
Prior to the start of construction, all monuments that control property boundaries, rights -of-way, or survey control shall be located and referenced in accordance with California law. A Corner Record or Record of Survey shall be filed with the County Surveyor as required.
3. Construction Phase Protection
The Contractor shall not disturb any survey monuments without written authorization. Any monument at risk of disturbance shall be protected or referenced prior to construction activities.
4. Post-Construction Monument Restoration
Any monument disturbed, damaged, or covered during construction shall be reset to final grade or replaced with approved witness monuments under the direction of a licensed surveyor. Required documentation shall be filed prior to project completion.
Monument Preservation Contract Requirements:
• The Contractor shall comply with California Business and Professions Code Section 8771 and all applicable laws regarding monument preservation.
• Prior to any construction or resurfacing work, all survey monuments within or adjacent to the project limits that may be destroyed, disturbed, or covered shall be located and referenced under the direction of a licensed land surveyor or licensed civil engineer authorized to practice land surveying. • A Corner Record or Record of Survey shall be filed with the County Surveyor prior to construction as required by law.
• The Contractor shall not disturb any monument without prior authorization. Any monument disturbed or destroyed shall be reset or replaced in accordance with applicable standards and under the direction of a licensed surveyor.
• All costs associated with monument preservation, referencing, and replacement shall be included in the contract price. No additional compensation will be allowed.
Measurement and Payment
Quantities of Raise Utility Frame and Cover to Grade and Lower in concrete improvement shall be measured per the actual count adjusted. Utility Frames and Covers located within the limits of Plug Paving may be removed and reset twice as a result of multiple paving operations in the same location.
Measurement for payment shall exclude counting the same frame or cover multiple times and each frame or cover shall only be counted a single time.
The unit price per each (EA) paid for the “Adjust Unknown Manhole Frame and Cover to Grade (Revocable Bid Item)”, “Adjust Water Valve Box and Cover to Grade (City of Vallejo) (Revocable Bid Item)”, “Adjust Gas Valve Box and Cover to Grade (PG&E) (Revocable Bid Item)”, “Adjust Electrical Box and Cover to Grade (PG&E) (Revocable Bid Item) ”, “Adjust Water Meter Box to Grade (City of Vallejo) (Revocable Bid Item)”, “Adjust Survey Monument Box and Cover to Grade (City of Vallejo) (Revocable Bid Item) ”, “Adjust Traffic Signal Box Cover to Grade (City of Vallejo) (Revocable Bid Item)”, “Adjust Telecommunications Box to Grade (Revocable Bid Item) ” and “Adjust Unknown Utility Box and Cover to Grade (Revocable Bid Item) ” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all work involved in raising lowering existing utility frames to grade, including coordination with the utility companies, inventorying, removing, and storing covers, removing concrete collars, placing temporary traffic rated covers, placing temporary or permanent HMA (Type A) pavement, tack coat, placing concrete collars, shimming or grade rings as required, adjusting to finish grade, complete in place; as directed by the Engineer. No compensation will be allowed for the work performed by the owners of the facilities.
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END OF SECTION 10
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SECTION 11: TEMPORARY TRAFFIC CONTROL
11-1.00 TRAFFIC AND PEDESTRIAN CONTROL
Construction Area Signs
Construction area signs are required for the direction of public vehicle and pedestrian traffic through or around the work during construction.
Construction area signs shall be furnished, installed, maintained and removed when no longer required in accordance with the provisions in Section 12, “Temporary Traffic Control,” of the Standard Specifications, which sections are hereby incorporated in the Special Provisions as if set forth in full, and the Special Provisions. Sections 7 -1.03, “Public Convenience,” and 7 -1.04, “Public Safety,” of the Standard Specifications set forth the Contractor’s responsibilities for public convenience and public safety.
Construction area signs shall not be used until they are needed, and when no longer needed, they shall be removed from the site of the work.
Maintaining Traffic
Attention is directed to Section 7-1.03, “Public Convenience,” Section 7 -1.04, “Public Safety,” and Section 12 “Temporary Traffic Control,” of the Standard Specifications. Nothing in the Special Provisions shall be construed as relieving the Contractor from his responsibilities as provided in said Section 7 -1.04.
Construction area traffic control devices shall be installed and maintained in accordance with the applicable sections of the Special Provisions and to the current edition of the California Manual of Uniform Traffic Control Devices (CAMUTCD), Chapter 6, “Temporary Traffic Control”.
If any component in the traffic or pedestrian control system is displaced, or ceases to operate or function as specified, from any cause, during the progress of the work, the Contractor shall immediately repair said component to its original condition or replace said component and shall restore the component to its original location.
The Contractor shall submit a schedule and traffic and pedestrian traffic control plan with work hours. No night work shall be permitted, unless approved in writing by City Engineer. The Contractor shall maintain traffic control between 7:00am and 5:00pm. The minimum width of a traffic lane shall be ten (10) feet.
Flashing Arrow Boards shall be required for all lane closures. No street closures are permitted. Lane closures are only allowed between the hours of 8:30a.m. and 4:30p.m.
Work shall be accomplished in such a manner as to provide access to all intersecting streets and adjacent properties whenever possible. If access to any property cannot be provided, then adequate nearby parking shall be provided and maintained until direct access can be restored. If during the course of the work, it is necessary to restrict access to certain driveways for an extended period of time, the Contractor shall notify the affected residents, in writing, at least 3 working days in advance.
To minimize the disruption to public traffic, the Contractor shall:
1. Permit local traffic to pass through the work with the least possible inconvenience or delay.
2. Maintain existing driveways, commercial and residential, within the vicinity of the work area, keeping them open and in good, safe condition at all times. No parking or staging of contractor equipment or vehicles are allowed on private driveways.
3. Restricted access to driveways shall not be more than 4 hours.
4. Remove or repair any condition resulting from the work that might impede traffic or
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create a hazard.
5. Keep existing traffic signal and roadway lighting systems in operation throughout the construction work.
To protect the right of abutting property owners, the Contractor shall:
1. Conduct the construction so that the least inconvenience as possible is caused to abutting property owners.
2. Maintain ready access to houses or businesses along the line of work, including ramps over bypass.
3. Notify all parties as specified in these Technical Specifications.
The full width of the traveled way shall be open for use by public traffic on Saturdays, Sundays and designated legal holidays, and when construction operations are not actively in progress.
The Traffic Control System shall be placed, maintained and removed under the direct supervision of a person who is certified by either the Institute of Transportation Engineers (ITE), the American Traffic Safety Services Association (ATSSA), the Internatio nal Municipal Signal Association (IMSA) or the State of California Department of Transportation (Caltrans) as having successfully completed training in the design and operation of work zone traffic control.
The Contractor shall designate in writing the person who shall have the responsibility for supervising the activities associated with the Traffic Control System. Traffic Control System Plan as per Public Safety, along with proof of certification, shall be submitted in writing at the Preconstruction meeting to the City for approval. Any changes to plan, shall be provided to the City for his approval, two (2) working days in advance of any planned activity, which requires traffic control. The person designate d shall have the authority to stop the work if necessary.
Failure of the designated person to be present at the job site when any part of the Traffic Control is in place shall be considered a failure on the part of Contractor to perform a provision of the contract. The City shall, in accordance with Section 8-1.06, "Suspensions" of the Caltrans Standard Specification, suspend all work until such time satisfactory arrangements have been made to have a certified person on the job site at all times when the Traffic Control System is in place. The days on which the su spension is in effect shall be considered working days if such days are considered working days within their definition set forth in Section 8-1.05 of the Caltrans Standard Specifications.
At the Pre -construction meeting the Contractor shall submit proof of “Qualification of Flaggers”, and “Documentation of Training” as per the most current CAMUTCD ( 2014, Revision 9 dated April 1, 2025 ) Section 6E.01. Further, Contractor shall comply with the following references by the CAMUTCD: “To ensure that the traffic control device practitioner is accessing the most current information regarding traffic control device topics for California, the practitioner is advised to always reference the California MUTCD web site.” The California MUTCD, California Sign Specifications and other publications and related current information is available on the Internet at the following web link: https://dot.ca.gov/programs/safety-programs/camutcd
Whenever vehicles or equipment are parked on the shoulder within 6 feet of a traffic lane, the shoulder area shall be closed with fluorescent traffic cones or portable delineators placed on a taper in advance of the parked vehicles or equipment and along t he edge of the pavement at 25 -foot intervals to a point not less than 25 feet past the last vehicle or piece of equipment. A minimum of 9 cones or portable delineators shall be used for the taper. A C23 (Road Work Ahead) or C24 (Shoulder Work Ahead) sign shall be mounted on a telescoping flag tree with flags. The flag tree shall be placed where directed by the Engineer.
When leaving a work area and entering a roadway carrying public traffic, the Contractor's equipment, whether empty or loaded, shall in all cases yield to public traffic.
Whenever the Contractor's operations obliterate pavement delineation (lane lines, either pavement markers or painted lines or both, or temporary delineation), such pavement delineation shall be replaced by either permanent or temporary delineation before opening the traveled way to public traffic. Temporary delineation
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shall consist of reflective traffic line tape applied in pieces not less than 4 feet long nor less than 4 inches wide spaced no more than 10 feet apart on curves nor more than 20 feet apart on tangents. Reflective traffic line tape shall be applied in accordance with the manufacturer's instructions.
If any component in the traffic control system is damaged, displaced or ceases to operate or function as specified, from any cause, during the progress of the work, the Contractor shall immediately repair said component to its original condition or replace said component and shall restore the component to its original location.
When lane closures are made for work periods only, at the end of each work period, all components of the traffic control system, except portable delineators placed along open trenches or excavation adjacent to the traveled way shall be removed from the traveled way and shoulder.
Temporary striping shall be in place at the end of each working day and shall be maintained daily and on weekends on a consistent basis.
Flagging Costs
Section 12-1.04, “Payment,” of the Standard Specifications is amended to read:
The cost of furnishing all flaggers, including transporting flaggers, to provide for passage of public traffic through the work under the provisions in Section 7-1.03, “Public Convenience,” and Section 7-1.04, “Public Safety,” of the Standard Specifications shall be considered as included in the contract lump sum price paid for Traffic Control System and no additional allowance will be made therefor.
Traffic Control Plan
It is the responsibility of the Contractor to provide an updated schedule and Traffic Control Plan ten (10) working days prior to beginning construction. Work shall not begin until the schedule and plan is approved by the Engineer.
The content of the Traffic Control Plan shall include, but not be limited to, the following:
a. Show location and limits of the work zone.
b. Give dimensions of lanes affected by traffic control that will be open to traffic. c. Indicate signing, cone placement, and other methods of delineation and reference to appropriate City or Caltrans standard.
d. Dimension location of signs and cone tapers.
e. Identify side streets and driveways affected by construction and show how they will be handled.
f. Show how pedestrian traffic will be handled through the construction site. g. Demonstrate how two-way traffic will be maintained.
No work except for the installation of project identification signage will be allowed to commence prior to approval of the work zone Traffic Control Plan.
Removal of On-Street Parking
Forty-eight (48) hours prior to construction, the Contractor shall place barricades signed “NO PARKING – TOW AWAY – Specific Time and Date(s)” at 100 -foot intervals or a minimum of two (2) signs per block, whichever is greater, in the work area. “NO PARKIN G” signs must also state “C.V.C. 22651 (L)”. See example below. Contractor shall place vehicle notices on front windshield 72 hours in advance and provide photo evidence of posting notices.
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“NO PARKING – TOW AWAY” signs shall be submitted for approval by the Engineer prior to their use. The Contractor shall notify the Engineer immediately after the “NO PARKING” signs are in place. “NO PARKING” signs and barricades shall be supplied by the Contractor.
Failure to comply with this section will prevent the City from towing vehicles parked in the proposed work area. Any resulting delay will be the responsibility and at the expense of the Contractor.
Advance Public Notification
General Notifications - The Contractor shall be required to notify and cooperate with the public, transit companies, local law enforcement agencies, local fire districts, local utilities companies, refuse collectors, schools, and any other persons or agencies who may be affected by this project at least two (2) weeks prior to construction. Other notifications may be required during project construction as outlined below.
Notifications will be provided by the Contractor relating to, but not limited to, the following items:
General information Parking
Traffic delays and alternate routes
Driveway closures
Temporary relocation of bus stops
Waste pick up
Public Notification Process - One week prior to beginning any work in an area, the Contractor shall distribute an approved written notice to all adjoining residents and businesses, property owners, tenants and applicable parties. Such notice shall state that all vehicles and equipment need to be moved off of the street and include the expected date for start of construction, a general description of the construction activity to take place, expected duration of the activity, and the name, address, and 24-hour telephone number of the Contractor. A draft copy of the notice shall be provided to the City for approval, prior to distribution.
Notice shall be given for general construction activity in an area as well as specific activities which will, in any way, inconvenience the resident/property owner or affect their operations or access to their property.
The Contractor shall maintain a 24 -hour cellular telephone. The Contractor shall check for messages at least once every twelve hours, seven days a week, including weekends and holidays. The Contractor shall respond promptly to all calls. The cost of mainta ining the 24 -hour telephone as herein specified shall be considered as included in the various other contract items and no additional compensation shall be allowed therefor.
TOW AWAY
NO PARKING
THERE SHALL BE NO
PARKING ON THIS STREET
BETWEEN THE HOURS OF:
_________ AND _________
ON ________________
VEHICLES FOUND IN
VIOLATION WILL BE
TOWED.
C.V.C. 2265(L)
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Traffic control shall be coordinated for the minimum inconvenience and maximum safety of the public during the construction period. The Contractor shall bear full responsibility for maintaining traffic control during the construction period. Contractor shall maintain traffic circulation at all times during the project.
If paving operations have been postponed or cancelled and no work has occurred in the proposed area for more than seven (7) calendar days, the Contractor shall re -notify affected residents and businesses by providing new door-hanger notices with a minimum of two (2) working days prior to the start of work.
The Contractor shall maintain an updated and chronological record at the job site of all written notifications along with a list of recipients. Such records shall be made available upon request by the City.
Failure to comply with the above notification requirements could result in cancellation by the City, of the day’s work. No extension of time or additional cost will be granted for delays to the Contractor caused by any work cancellations.
No work shall take place prior to the required notification, re-notification, or coordination work with affected facilities.
Measurement and Payment
The contract lump sum (LS) price paid for “Traffic Control” shall include full compensation for furnishing all labor (including flagging costs), materials (including signs), Traffic Control Plan, tools, equipment, and incidentals and for doing all the work involved in placing, removing, storing, maintaining, and moving to new locations, replacing, and disposing of the components of the traffic control system as specified in the Standard Specifications and the Special Provisions, and as directed by the Engineer. Failure to implement the approved Traffic Control Plan may result in penalties for non -compliance, including a fine of $300 for the first offense, $600 for the second offense, and up to $1,500 per day for subsequent or continued violations until corrections are made, capped at a maximum of $5,000 per violation.
The adjustment provisions in Section 4 -1.05, "Changes and Extra Work" of the Standard Specifications, shall not apply to the item of traffic control system. Adjustments in compensation for traffic control system will be made only for increased or decrease d traffic control system required by changes ordered by the Engineer and will be made on the basis of the cost of the increased or decreased traffic control necessary.
Such adjustment will be made in accordance with Sections 5-1.04 and 5-1.05 of the Special Provisions.
Section 12 “Temporary Traffic Control”, of the Caltrans Standard Specifications is revised with respect to the measurement and payment of flagging costs, portable changeable message signs, flashing arrow signs, construction area signs and channelizers: the se items shall be considered as included in the lump sum price for traffic control.
END OF SECTION 11
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SECTION 12: REMOVALS & CLEARING
12-1.00 REMOVAL OF EXISTING IMPROVEMENTS
The Contractor shall remove and dispose of existing striping, traffic legends, asphalt concrete, aggregate base, soil, concrete curb ramps , concrete sidewalk, concrete gutters and valley gutters at the locations shown on the Plans. When curb ramps, gutter pans, sidewalk and lengths of curb are removed, temporary ramps shall be installed as necessary to provide access and the Contractor shall immediately place portable delineators along the edge of the pavement. Portable delineators shall be 36-inch minimum height, orange with white reflectors. The delineators shall be maintained by the Contractor until pavement and crosswalks are placed. All materials removed shall be legally disposed of in accordance with Section 4-1.13, “Cleanup,” of the Caltrans Standard Specifications.
Existing concrete to be removed shall be sawcut at the nearest joint or score line. Any existing concrete damaged by reason of the Contractor’s operations outside this limit shall be repaired at the Contractor’s expense. The repair shall be made by removing and replacing the entire portion between weakened plane joints or score lines. Any saw cutting to be performed shall be vacuumed and swept clean along with any water discharge captured in a manner so as not to remain in gutter pans, on roadway and sidewalk surfaces or exposed to waterways, storm drain systems, inlets or creek areas. Contractor shall be responsible for capture and offsite disposal of said water discharge.
Nothing in these Technical Specifications shall relieve the Contractor of the Contractor’s responsibility as specified in Section 7-1.04, “Public Safety,” of the Caltrans Standard Specifications.
Measurement and Payment
Full compensation for the removal of Existing Improvements including asphalt concrete, concrete valley gutters, curb ramps and sidewalk shall be considered as included in the price paid for various bid items, and no additional compensation shall be allowed therefor.
12-2.00 TREE TRIMMING INCLUDING CERTIFIED ARBORIST
Tree Trimming
Tree trimming will be done to allow for the clearance of construction equipment. From the back of curb, trees will be trimmed to a clearance height of 16 feet.
If there are tree roots larger than 1” in diameter present at locations where base repairs are specified, Contractor shall obtain approval from a licensed arborist prior to cutting, pruning or removing any tree roots while performing base repairs.
Root Barrier
Install root barriers at locations shown on the Plans and adjacent to new or existing sidewalk, curb, driveway, or other hardscape improvements in accordance with City Standard Root Barrier Detail.
Root barrier shall consist of an 18-inch deep plastic root barrier panel with ribbed siding, installed vertically or at a slight angle with top of barrier flush with finished grade. Install barrier continuously along the edge of hardscape improvements unle ss otherwise shown on the Plans. For monolithic curb and sidewalk installations, extend root barrier a minimum of 3 feet beyond the centerline of the tree trunk in each direction.
Where tree wells are provided, install root barrier continuously within the tree well limits as shown on the Standard Detail.
Excavate trench as required to install root barrier without excessive disturbance to existing roots. Backfill
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and compact trench after installation. Protect existing tree roots during excavation and installation activities.
Root barrier installation shall conform to City Standard Details and manufacturer recommendations.
Equivalent products may be submitted for approval by the Engineer.
Measurement and Payment
Full compensation for Tree Trimming Including Certified Arborist shall be considered as included in the various items of work involved and no additional compensation will be allowed therefor. 12-3.00 TREE PROTECTION
Install Tree Protection Zone (TPZ) fencing around all trees designated to remain prior to construction activities. Maintain fencing throughout construction unless otherwise approved by the Engineer. TPZ fencing shall consist of a minimum 6-foot-high orange construction fencing or chain link fencing supported by metal posts. Install fencing at the tree dripline. Work within the TPZ shall be minimized to the maximum extent feasible.
No construction activities shall occur within the TPZ, including material storage, stockpiling, equipment parking or operation, vehicle traffic, concrete washout, fueling, or chemical storage. All equipment and stockpiles shall be placed in designated staging areas outside all TPZs.
If work within the TPZ is unavoidable, temporarily remove only the portion of fencing necessary for construction activities. Wrap exposed tree trunks with protective waddles or approved padding during work operations. Reinstall fencing immediately upon completion of work.
All trees designated for removal shall be felled away from trees designated to remain.
If pruning is required for trees designated to remain, pruning shall comply with ANSI A300 standards and shall be performed by a certified arborist or qualified professional.
If roots are exposed during construction, roots up to 2 inches in diameter may be cleanly pruned at approximately 90-degree angles. Protect exposed roots with damp burlap or damp towels until backfill is completed.
Do not attach signs, ropes, wires, or construction materials to trees. Protect all existing roots, trunks, and canopies from damage during construction operations.
Measurement and Payment
Full compensation for Tree Protection shall be considered as included in the various items of work involved and no additional compensation will be allowed therefor. 12-4.00 CLEANUP
The Contractor shall keep the site in a sanitary and neat condition each day during the project. The Contractor shall eliminate refuse from the site as necessary and when directed by the City in order to avoid an unsightly appearance or inconvenience to others.
The Contractor shall remove and sweep all debris from sidewalks, curb and gutter by the end of each day. This includes staging sites of trucks and haul routes.
Upon completion of the work, the Contractor shall thoroughly clean the work site of all waste, rubbish, construction debris, drips, over sprays, improper markings, and the tracked thermoplastic materials; all of which shall be removed immediately from the pavement surface by methods approved by the Engineer.
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Upon completion of the work, the Contractor shall remove from the site all unused materials and all equipment belonging to or used by Contractor and all rubbish resulting from Contractor’s work on this project.
Contractor agrees to assume sole and complete responsibility for the job site during the course of construction of this project, including safety of all persons and property, that this requirement shall apply continuously and not be limited to normal worki ng hours, and that the Contractor shall hold the City and City representatives harmless from any and all liability in conjunction with the performance of the contractor's work.
Measurement and Payment
Full compensation for Cleanup shall be considered as included in the various items of work involved and no additional compensation will be allowed, therefor.
END OF SECTION 12
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SECTION 13: EARTHWORK
13-1.00 EXCAVATION AND BACKFILL
DESCRIPTION
Excavation and/or grading and backfill shall conform to the provisions in Section 19, "Earthwork," of the Caltrans Standard Specifications and these Technical Specifications. Areas for excavation include but are not limited to curb ramp replacements as described on the plans and in these Technical Specifications.
MATERIALS
Aggregate base shall be as specified in Section 10-7, herein.
EXCAVATION
All excess excavated material, striping, and traffic legends shall be disposed of outside the right-of-way as required by Section 19 of the Caltrans Standard Specifications. The depth of the excavation shall be to the lines and grades shown on the plans and as directed by the City.
Existing concrete and bituminous surfacing (at -grade and/or up to two-feet below grade) is required to be removed to construct proposed improvements as shown on the plans and as directed by the City. Material shall be removed and disposed of in accordance with local ordinances.
Where existing concrete or asphalt surfacing is to be removed flush with back of existing curbs, even where such surfacing is monolithic with existing curbs, the outline of the area to be removed shall be cut on a neat line with a power-driven saw to a minimum depth of 4 inches before removing the surfacing. Full compensation for cutting the existing surfacing shall be considered as included in the various contract items of work and no additional compensation will be allowed therefore. Damage to existing cu rb during these operations shall be corrected and paid for by Contractor.
Sawcut HMA shall be prevented from entering the storm drain system by covering or barricading storm drains. The Contractor shall vacuum and dispose of HMA off - site in accordance with Section 19 of the Caltrans Standard Specifications.
If unsuitable material is encountered at the grading plane, as defined in Section 19 - 1.03B, “Unsuitable Material” of the Caltrans Standard Specifications, said material shall be removed and disposed of off -site by the Contractor.
Voids created by the removal shall be replaced as directed by the City. Base Failure repairs shall be accomplished prior to placement of pavement. In general, this will include the following:
Over excavate the area to a depth of at least 12 inches or as directed by the City; Backfill with class 2 aggregate base as described in the City of Vallejo Special Provisions and compact to 90% relative compaction. Jetting is not allowed.
PREPARATION OF SUBGRADE
Compaction of existing subgrade for removal and replacement of concrete curb ramp shall conform to Section 10 -
7.3. Measurement and Payment
Full compensation for excavation and grading shall be considered as included in the items of work involved but not limited to sampling, testing and disposal of excavated materials and no additional compensation will be allowed therefor.
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13-2.00 CLASS II AGGREGATE BASE
The work covered by this section shall consist of furnishing, spreading and compacting aggregate base required during utility operations, pavement works, and concrete works, in accordance with the provisions of Caltrans Standard Specifications Section 26, "Aggregate Bases", and as specified herein.
Class II Aggregate Base shall be ¾” maximum, shall be placed and compacted conforming to the provisions in Section 26, “Aggregate Bases,” of the Caltrans Standard Specifications.
On Site Recycled Aggregate Base
The existing asphalt concrete surfacing and aggregate base may be pulverized and reused as aggregate base if the processed material meets the quality requirements herein. Pulverization shall be performed by a machine designed for full depth reclamation work. Cold planing machines shall not be used for pulverization and processing of recycled base. If pavement grinding (from this project only) is to be recycled into recycled base, the must be mixed with approximately equal amounts of Class 2 Aggregate Base and processed and mixed through the pulverizer. On Site Recycled Aggregate Base shall be uniformly mixed and meet the following requirement:
Sieve Sizes Percentage Passing
2-1/2 inches 100
1-1/2 inches 90-100
3/4 inch 90-100
No.4 25-60
No. 200 2-12
Quality Requirements
Tests Requirements
R-Value 75 minimum
Sand Equivalent 25 minimum
Durability Index 35 minimum
If On Site Recycled Aggregate Base is used, it shall be placed in a uniform layer at the bottom of the aggregate base section. The minimum lift thickness shall be 3 inches. All segregated material shall be removed and replaced with acceptable aggregate base.
95% minimum relative compaction as determined by State of California compaction test No. 216G. The finished surface of the base course shall meet the grade and cross section of the existing pavement. Grading tolerance shall be 0.02' or less.
The City may contract with and pay for initial compaction tests for Quality Assurance. Contractor shall pay the cost for retesting and re -inspections of failed work until such work is accepted. Quality control inspecting and testing performed exclusively for the Contractor’s convenience shall be the sole responsibility of the Contractor.
Measurement and Payment
Full compensation for furnishing, spreading and compacting aggregate base required during the work shall be
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considered as included in the various items of work involved and no additional compensation will be allowed, therefor.
END OF SECTION 13
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SECTION 14: CONCRETE IMPROVEMENTS
Description
Existing and new concrete facilities including, but not limited to, curb ramps, retaining curbs, curb and gutter, curb and gutter at driveway, detectable warning surface, sidewalk, valley gutter, and additional minor concrete shall be removed and replaced at the locations indicated on the plans and in the field or as directed by the Engineer. All new curb ramps shall have detectable warning surfaces installed. This section also includes removal, excavation, backfilling, and compacting base material to grade, forms and bracing, reinforcing, placement and finishing of concrete, curing and protection of concrete after placement. Concrete curbs, gutter, sidewalks, curb ramps and detectable warning surfaces shall comply with Section 73 “Concrete Curbs and Sidewalks” of the Standard Specifications.
The construction of curb ramps, sidewalk, curb and gutter, cross gutter, and retaining curbs shall conform to the applicable provisions in Section 73 "Concrete Curbs and Sidewalks” of the Caltrans Standard Specifications, the details on the plans, and thes e Technical Specifications. Curb ramp work consists of all work involved in removing existing facilities and constructing new curb ramp. Prescriptive Design installations shall be field fit to accommodate all regulatory design requirements and conform to the existing conditions to the extent possible. The City shall assume responsibility for nonconformance in the event design requirements are not achievable.
Attention is directed to Section 10 -1.09 , “Protection of Existing Facilities and Property,” of the Special Provisions with regard to damage to existing improvements and landscaping. Damage to existing landscaped areas or sidewalk due to construction or replacement of curb and gutter shall be repaired and/or replaced to the condition existing before construction. Replacement landscape materials shall match the existing materials as closely as possible.
Damaged lawn areas shall be replaced by sod.
Attention is also directed to Section 10 -1.06 , “Maintaining Traffic and Pedestrian Operations,” of the Special Provisions.
All soft or spongy subgrade material within sidewalk areas shall be removed and replaced with suitable material as required by the Engineer. Aggregate base shall be placed under all minor concrete, as specified below and as shown on the Plans.
Aggregate base shall be placed under all minor concrete, as shown on the Plans. Aggregate base shall be Class 2 Aggregate Base, 3/4" maximum gradation, in accordance with Section 26 -1.02B, “Class 2 Aggregate Base,” of the Standard Specifications and to the Special Provisions. Aggregate base material shall be compacted to 95% of maximum theoretical compaction (California Test 309) as determined by California Test 375 (Nuclear Density Device may be used).
Reinforcement shall conform to the requirements of Section 52, “Reinforcement,” of the Standard Specifications.
Where new concrete is joining existing concrete, the new concrete shall align and conform to adjacent elevations and create a smooth transition. When tying into existing concrete curb, gutter, and sidewalk, the existing concrete shall be doweled as shown on the plans.
The Engineer shall be notified 24 hours prior to concrete pour. The Contractor shall provide string lines and forms delineating the proposed concrete surface for Engineer observation a minimum of four (4) hours prior to concrete pour. No concrete shall be poured until Engineer has approved the forms.
All oil, paint, tire, graffiti, and other marks shall be removed from all minor concrete construction by sandblasting or complete replacement prior to acceptance by the Engineer. Cement mortar will not be an acceptable substitute for sandblasting or complete replacement.
All grade differentials adjacent to new concrete over 1" shall be backfilled with native soil at a 4:1 maximum slope and compacted to 90% relative compaction. No separate payment will be made for backfilling and compaction of native soil.
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The work involved for Curb Ramp and associated Sidewalk shall generally require:
(1) Construction staking and layout . The Contractor shall allow a minimum of two (2) weeks for review and approval of the layout plan prior to sawcutting.
(2) Sawcut existing concrete to nearest score line. Review with city inspector prior to performance. (Utilize wet spray as a minimum for dust control while sawcutting. See Section 10-5.5) (3) The removal of the curb ramp, adjacent sidewalk and curb & gutter as needed to conform to adjoining grades.
(4) Subgrade preparation, including excavation, placement and compaction of aggregate base (5) Construction of new ramp (including the installation of a prefabricated detectable warning surface, as shown on the plans, in conformance with the manufacturer's recommendations) (6) Maintain gutter flow elevations and demonstrate this to the City inspector by water flow test to ensure there’s no ponding.
(8) Matching existing surrounding curb ramp surface as shown on the plans.
Landscaping, yard drainpipes, driveways, walkways, mailboxes, retaining walls, fencing, sprinkler heads and lines located near the existing back of sidewalk or sidewalk ramp shall be protected from damage.
Sewer cleanouts located near the existing back of sidewalk or curb ramp shall also be protected from damage and remain free of debris. Any damage shall be repaired at the Contractor's expense to the satisfaction of the City.
Grind existing high curbs located at curb ramps shown on plans. Grind down curbs to be flush with gutter flowline.
Coordination
Contractor shall notify the City 72 hours in advance of concrete removal. It is the Contractor’s responsibility to contact USA at least three (3) working days in advance of any concrete removal.
If there are tree roots larger than 1” in diameter present at locations where concrete repairs are specified, Contractor shall obtain approval from Owner prior to cutting, pruning or removing any tree roots while performing concrete repairs or improvements.
Contractor shall comply with the pedestrian safety and traffic control requirements identified in Section 4 “Traffic Control and Construction Area Signs” of the Special Provisions and the City’s Temporary Traffic Control Guidelines.
The Contractor shall coordinate with PG&E, Comcast, AT&T , Vallejo Flood and Wastewater District (VFWD), or Vallejo Water Department so these utility owners can adjust their existing facilities within the project limits to finish grade or get approval to adjust on their behalf.
Submittals
The Contractor shall furnish a concrete mix design to the Engineer at least five (5) working days prior to the start of the work.
1. Contractor shall submit a complete ADA curb ramp layout plan for review and approval in accordance with the plans and specifications outlining any conflicts.
2. Submit concrete mix design for approval before any concrete is brought to the site.
3. One copy of the supplier’s ticket for each load delivered shall be presented to the Engineer.
4. Submit quarry and lab evaluations for all imported fill and base materials, including sieve analysis and analysis for compliance with Standard Specification requirements.
5. The Contractor shall furnish a Class 2 aggregate base submittal for ¾ -inch maximum aggregate gradation per Section 26-1.02B of the Standard Specifications.
Materials
Concrete shall conform to the provisions of Section 90 of the Standard Specifications. These Technical Specifications shall take precedence over Section 90 of the Standard Specifications in case of any conflict.
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A. Formwork
1. Lumber shall be construction grade Douglas Fir or approved equivalent.
2. Metal, gage sufficient to provide equivalent rigidity and strength.
3. Corner formers shall be chamfered wood.
4. Form release agent shall be colorless mineral oil which will not stain the concrete or impair natural bonding characteristics of coating intended for use on concrete.
B. Reinforcement (where called for in the plans):
1. Reinforcement Bars: ASTM A615, Grade 60 deformed steel.
2. Reinforcing Supports: Reinforcing shall be held away from soil and forms by concrete blocks with integral tie-wire to secure them to the reinforcing.
3. Tie Wire: 16 gage annealed type.
4. Dowels: ASTM A615, Grade 40, uncoated #4 deformed steel.
C. Aggregate Base Material
1. Aggregate Base (AB) must comply with the quality requirements in the Standard Specifications Section 26-1.02B.
2. The grading requirements shall be as shown for ¾ inch maximum material.
3. Aggregate base exceeding a workable moisture content will be rejected by the Engineer and shall be immediately removed from the project site by the Contractor. At least 6 inches of aggregate base shall be placed under concrete curb & gutter, curb ramps, va lley gutters, sidewalk, and other concrete improvements unless shown otherwise on the Project Plans.
D. Concrete
The Contractor shall furnish a concrete mix design to the Engineer at least five (5) working days prior to the start of the work, based on the following guidelines:
1. Cement:
a. Portland cement must comply with ASTM C150, Type II or Type V Portland cement. b. Cementitious materials must comply with Standard Specifications Section 90-
1.02B.
2. Aggregates:
a. Fine Aggregate: ASTM C33, clean washed angular sand, complying with Standard Specifications Section 90-1.02C(3).
b. Coarse Aggregate: ASTM C33, clean crushed rock complying with the table in Standard Specifications Section 90-1.02C(4)(b) for 1” x No. 4 nominal size.
3. Water:
a. Clean and free from deleterious amounts of acids, alkalis, scale, or organic materials.
b. Water must comply with Standard Specifications Section 90-1.02D. c. Slump must not exceed 4” as the material is placed.
4. Admixtures:
a. All exposed concrete shall have lampblack added at the batch plant in the amount of one pound per cubic yard.
b. No other admixtures may be included without prior approval of the Engineer.
E. Detectable Warning Surface
All curb ramps shall have a detectable warning surface (DWS) installed in conformance with the 2025 Standard Plans (RSP) A88A, and local City requirements. The color of the DWS installed shall conform to
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the 2025 Standard Plans, yellow color no. 33538 of FED-STD-595.
Where shown on the project plans, each existing ramp shall be removed in their entirety and replaced with a new ramp. A cast in place style of DWS shall be installed at each new or retrofitted ramp, in conformance with these Technical Specifications. No surface-applied matting systems (i.e. glued and screwed) style of DWS shall be allowed on new curb ramp construction or retrofit work.
Prefabricated detectable warning surface shall be constructed of an epoxy polymer composite with an ultraviolet stabilized coating employing aluminum oxide particles in the truncated domes, in conformance with the requirements established by the Department of General Services, Division of State Architect and be installed in conformance with the manufacturer's recommendations. The finished surfaces of the detectable warning surface shall be free from blemishes.
The manufacturer shall provide a written five-year warranty for prefabricated detectable warning surfaces, guaranteeing replacement when there is defect in the dome shape, color fastness, sound-on-cane acoustic quality, resilience, or attachment. The warranty period shall begin upon acceptance of the contract.
Prefabricated detectable warning surface shall meet or exceed the following criteria:
1. Water Absorption: 0.35% maximum, when tested in accordance with ASTM D570.
2. Slip Resistance: 0.90 minimum combined wet/ dry static coefficient of friction on top of domes and field area, when tested in accordance with ASTM C1028.
3. Compressive Strength: 18,000 psi minimum, when tested in accordance with ASTM D695.
4. Tensile Strength: 10,000 psi minimum, when tested in accordance with ASTM D638.
5. Flexural Strength: 24,000 psi minimum, when tested in accordance with ASTM C293.
6. Gardner Impact: 450 inch-pounds per inch minimum, when tested in accordance with Geometry “GE” of ASTM D5420.
7. Chemical Stain Resistance: No reaction to 1% hydrochloric acid, urine, calcium chloride, stamp pad ink, gum and red aerosol paint, when tested in accordance with ASTM D543.
8. Wear Depth: 0.03” maximum, after 1000 abrasion cycles of 40 grit Norton Metallite sandpaper, when tested in accordance with ASTM D2486-Modified.
9. Flame Spread: 25 maximum, when tested in accordance with ASTM E84.
10. Accelerated Weathering: No deterioration, fading or chalking for 2000 hours, when tested in accordance with ASTM D2565.
In addition to the requirements above, prefabricated detectable warning surface adhered to concrete shall meet or exceed the following performance criteria:
1. Accelerated Aging and Freeze Thaw of Adhesive System: No cracking, delamination, warping, checking, blistering, color change, loosening, etc. when tested in accordance with ASTM D1037.
2. Salt and Spray Performance: No deterioration after 100 hours of exposure, when tested in accordance with ASTM B117.
F. Expansion Joint Materials
1. ASTM D 1751, performed; 1/2-inch thick max., unless otherwise specified.
G. Concrete Mix Design
1. General-Use Concrete
a. 28 Day compressive strength of 3,000 psi with Type II or V Portland cement b. 4” maximum slump
c. 3/4” maximum aggregate size
d. 1lb. lampblack per cubic yard
2. High Early Strength Concrete: submit a mix design that can perform as follows:
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a. Concrete for driveway approaches and sidewalk leading to entrances to residences and businesses must be in service very shortly after placement. b. Sidewalk accessing a building must be covered with a temporary walkable surface by the end of the day in which it was placed and must be fully walkable by the end of the next day. c. Driveway approach ramps, including the gutter in front and the sidewalk behind, must be fully capable of supporting automobile traffic without cracking on the third day after placement.
Execution
All work shall conform to the provisions of Section 90, “ Concrete,” of the Standard Specifications. All handicap access ramps shall comply with Title 24 and current UBC requirements as well as the Standard Plans.
Concrete removal work shall conform to the City Standard Drawing No. 101A. The existing concrete shall be sawcut full depth prior to removal. Any concrete broken due to the Contractor's failure to comply with these requirements shall be removed and replaced at the Contractor's expense. All concrete removed shall become the proper ty of the Contractor to be disposed of outside the right of way at the end of each workday.
The line and grade of the replaced facilities shall conform to the existing facilities. In most instances, this will consist of a straight line between existing facilities.
Curb ramps conforming to adjacent pavement shall be constructed in accordance with the applicable details. The Contractor shall notify the Engineer in writing of any design conflicts and shall allow the City a minimum of seventy- two (72) hours to meet and provide direction for resolving this conflict.
The Contractor shall flow line water test all repaired curbs and gutters, cross gutters, and other repaired drainage facilities in the presence of the Engineer.
A. Scheduling
1. Coordination with ongoing neighborhood activities:
a. During non-working hours, and particularly over weekends and holidays, safe access/egress must be provided for the residences and businesses. Work must be scheduled such that operations can be completed, or temporarily suspended, and safe passage can be restored, by the end of each workday.
b. Construct new sidewalks, curb ramps, or driveway approaches on one side of the street at a time to leave the sidewalk on the other side accessible by pedestrians. c. Driveway approaches must be safely passable by automobiles, without damage to the new concrete, by the end of the last workday of each week.
d. If Contractor cannot satisfy these requirements without incurring extra costs, such as premium pay for workers or additional charges from the batch plant, these additional costs shall be entirely borne by the Contractor and no additional compensation shall be paid by the City.
2. Inspections:
a. All inspections by the City must be scheduled with the Engineer no less than 48 hours in advance of the time needed.
b. The Engineer must approve ADA curb ramps prior to sawcutting and approve formwork prior to concrete placement.
c. The Engineer must approve subgrade prior to placement of class 2 AB. d. The Engineer must approve compaction of AB, placement of forms, reinforcement, and dowels into adjacent existing concrete, prior to placement of concrete.
B. Coordination with Other Work
1. Contractor shall allow for the installation of all sleeves, all pipes, all drainage structures, all irrigation pipes and wires, and all electrical conduits, all embeds, and any other components that are required
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in this project.
2. Contractor must install new sign posts, or re-install existing sign posts, when the sidewalk is poured.
C. Protection of Existing Facilities
The Contractor shall protect existing facilities from damage, and discoloration from concrete splash.
Adjacent concrete facilities shall be covered during concrete placement to prevent concrete splash and excess concrete from staining the adjacent concrete . After initial placement, strike off and finishing, the protection shall be removed, and the adjacent concrete cleaned.
Vertical existing facilities such as light poles, walls, etc. shall be protected with plastic extending a minimum of three feet above the concrete surface. After initial placement, strike off and finishing, the protection shall be removed, and the vertical surfaces cleaned.
D. Subgrade
After the subgrade is prepared and moisture conditioned, the Contractor shall compact the subgrade to 90% (beneath concrete sidewalk) and 95% (beneath curb, gutter, and valley gutter) of maximum dry density (ASTM D1557) at zero to three percent over optimu m moisture content. Provide in -situ density testing results to the City. The Contractor shall continuously maintain the sub-grade in a uniform condition at the moisture content obtained during subgrade compaction until the concrete is placed.
For concrete improvement locations, over excavation and placement of base material in accordance with the City’s Standard Drawings 101A and 101B shall be required.
E. Forming
Wooden forming shall be staked at two -foot intervals. The maximum gap at the bottom of the forms shall be 1-3/4 inches. Formwork shall produce smooth concrete; straight, plumb and true to plane. Concrete out of line, level or plumb will be rejected. Contractor is responsible for the strength of all forms.
Contractor is responsible for bringing to the attention of the Engineer – before forms are being constructed – any physical conflicts, discrepancies, or insufficient information. Contractor will not be compensated for delays, or for having to re -do work, due to his failure to bring these issues to the Engineer for resolution before the forms are to be constructed.
F. Tolerances
The maximum variation from design elevation shall not exceed +/- 0.02 feet. In some instances, particularly in critical drainage areas, tolerances may be reduced to zero. Concrete facilities shall be installed to maintain or provide positive drainage. Ques tions regarding applicable tolerances shall be directed to the Engineer forty-eight hours in advance of the work.
When existing facilities are to be removed and replaced, they shall conform to the existing elevations and grades. Generally, this will be at a straight line between the start and end points of the removal.
G. Adjusting Utility Frames and Covers in Sidewalk and Ramps
The work performed in connection with adjusting various existing facilities to finish grade shall conform to the provisions in Section 15, "Existing Facilities," of the Standard Specifications and these Technical Specifications. Work covered by this sectio n includes adjusting utility frames, covers, rims, boxes, and detector handholes to grade to match concrete sidewalk, driveway, or ADA curb ramp grades.
Pull boxes located in ramp construction areas shall be removed and replaced and set to finished grade at same location, unless otherwise directed by the Engineer.
H. Placing and Finishing
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Contractor shall maintain records for placement of all concrete. Concrete shall be placed in dry conditions; keep excavations free of water, ice, loose soil or debris. There shall not be additional water added to the mix without the written permission from the Engineer and Testing Laboratory. Do not place concrete if rain is forecasted for less than 12 hours after the pour; concrete damaged by rain shall be removed and replaced at the Contractor’s expense, including any other work that needs to be redone as a consequence of this replacement.
Contractor shall handle concrete from mixer to place of deposit as rapidly as possible; using methods to prevent separation or loss of ingredients. Deposit in final position; avoid re-handling or flowing. Contractor shall neither place partially hardened concrete nor wheel placement containers directly on top of reinforcing steel. The concrete shall be deposited on a moist grade in such a manner as to require as little re-handling as possible. Workmen shall not be allowed to walk in the freshly mixed concrete with boots or shoes coated with earth or foreign substances.
Contractor shall place concrete continuously between predetermined expansion, contraction, and construction joints. Contractor shall not break or interrupt placement of concrete in a manner that causes cold joints to occur. All low areas shall be filled du ring screeding and floating operations; do not add material after the concrete has begun to set.
Any light pole, fire hydrant, or vertical pole footings exposed from lowering adjacent concrete grades related to placement of ramp shall be neatly formed and finished and not leave a rough unfinished surface and shall be included in this bid item.
Before final finishing is completed and before the concrete has taken its initial set, the edges shall be carefully finished with the radius shown on the plans or a radius to match the existing construction.
Concrete shall be thoroughly consolidated against and along the faces of all forms and adjacent concrete.
After the forms are removed, excess concrete below the form surface shall be removed to be flush with the form face.
All new concrete shall match existing facilities in texture, color, and appearance. Sidewalk shall have a medium broom finish cross-wise to the direction of travel. Curbs and gutters shall have a light wood float finish. The Contractor shall clean at his expense all discolored concrete. The concrete may be cleaned by abrasive blast cleaning or other methods approved by the Engineer. Repairs shall be made by removing and replacing the entire unit between scoring lines or joints.
I. Compacting
Contractor shall thoroughly work concrete around reinforcement, embedded components and into corners of forms, consolidate concrete by internal vibration, only. Contractor shall not puddle, tamp or vibrate concrete which has already taken initial set or continue long enough cause segregation of material.
Contractor shall consolidate concrete slabs on grade by spading and puddling and internal vibration.
Contractor shall consolidate concrete in forms with high-speed internal vibrators.
J. Concrete Protection
The Contractor shall always have materials available to protect the surface of the fresh concrete against rain. These materials shall consist of burlap, curing paper, or plastic sheeting. If plastic sheeting is used, it shall not be allowed to contact finished concrete surfaces.
The Contractor shall also protect the concrete against traffic and vandalism. If the concrete is damaged or vandalized, the Contractor shall make the necessary repairs at its own expense. The repair procedure for damaged or vandalized concrete shall be approved in advance by the Engineer.
K. Curing
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Concrete shall be cured by protecting it against loss of moisture, rapid temperature change, and mechanical injury for at least three days after placement through impervious membrane means. White or clear liquid membrane compound shall be used. After finishing operations have been completed, the entire surface of the newly placed concrete shall be covered by the curing medium. The edges of the concrete exposed by the removal of forms shall be protected immediately to provide these surfaces with continuous curing treatment. The concrete shall be allowed to cure for seventy -two hours prior to placing adjacent asphalt concrete.
L. Joints
New sidewalk, curb or gutter shall be connected to adjacent existing concrete using 12 -inch long by 1/2- inch diameter steel dowels (#4 rebar is acceptable) in tight fitting holes drilled into the existing concrete (approximately 6 inches into adjacent sidewalk, curb and gutter, or 4” into the back of curb).
Half inch-thick expansion joints shall be placed on both sides of driveway approaches, curb and sidewalk return points, fixed structures (including storm drain inlets), and at approximately 24 feet on center. An expansion joint shall also be placed between the back of the sidewalk or driveway approach and any driveway walkway or foundation poured against it. Weakened plane joints shall be placed at all inside corners (including tree wells and parkway strips), both sides of utility boxes and wherever shrinkage would concentrate stresses, and otherwise at no more than 12 feet on centers.
Expansion joint material shall completely separate the concrete all the way to the forms and down to the base material, and it shall be cut to match curved surfaces. Expansion joints within sidewalk, curb and gutter shall have steel dowels joining the concrete on both sides of the joint. These dowels shall be smooth, or on one side of the joint shall have the dowels wrapped with sleeves to allow them to move.
One quarter inch deep by one quarter inch radius score lines in sidewalks shall be evenly spaced at approximately 4 feet apart or as directed by the Engineer. In addition, a similar score mark shall be placed 6 inches back from the face of curb where curb and sidewalk are poured monolithically.
Chemical adhesive dowels installed into newly placed concrete may be installed prior to 28 days curing time provided the concrete has achieved a minimum compressive strength of 3,000 psi, or as recommended by the adhesive manufacturer, whichever is greater.
Do not drill or install dowels until concrete has sufficient strength to prevent cracking, spalling, or bond failure during installation. Install adhesive anchors in accordance with manufacturer recommendations and approved installation procedures. Contractor shall verify concrete compressive strength prior to dowel installation and submit supporting test results upon request of the Engineer.
M. Reinforcement
Fabrication: Do not bend or straighten reinforcement in manner that will injure material. Bars with kinks or bends not shown, and heating of bars for bending is not permitted.
Placement: Provide minimum center to center distance between parallel bars 2 -1/2 times diameter, 1-1/2 inches or 2-1/2 times maximum size coarse aggregate, whichever is greater. Wire bar lap together; splice reinforcing steel with lap of 60 diameters, unless otherwise shown.
N. Cleanup and Backfill
After the concrete is placed, cured, and the forms have been removed, the Contractor shall clean the site of all concrete and forming debris.
A hot-mix asphalt (HMA) full depth plug shall be constructed at all new concrete curb, gutter, valley gutter, curb ramp, or driveway to transition improvement to existing pavement grade. See Hot -Mix Asphalt Plug for Concrete Improvements (Full Depth) bid item for description, measurement, and payment.
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After curing has been completed and the forms have been removed from the new curb and gutter or sidewalk, the void between the new concrete and the existing parkway shall be filled with clean native material or imported topsoil and the entire parkway left in a clean and orderly condition. For concrete removed but not replaced, the resulting void after excavation shall be backfilled with clean native material or topsoil.
O. Defective Concrete
1. General: Contractor shall remove or cut out defective concrete and repair before concrete is completely cured, as directed by the Engineer.
2. Defective Concrete is:
a. Concrete not meeting specified 28-day strength.
b. Durability and Appearance: Concrete containing rock pockets, voids, spalls, cracks, exposed reinforcing, or other defects.
c. Alignment: Incorrectly formed concrete, out of plumb or level. d. Deleterious Materials: Concrete containing embedded wood or other debris. e. Unauthorized Patching: Concrete with patched voids that were not filled under Engineer's direction.
f. Embedded Items: Concrete not containing required embedded items. g. Concrete that is damaged or vandalized before it has hardened will not be accepted by the City, and it must be replaced by the Contractor at his own expense, including any other work that needs to be redone as a consequence of this replacement. The Contrac tor is fully responsible for protecting the work until it has hardened.
Sampling
During the work, the City may periodically sample and test the furnished material to ensure quality assurance in accordance with the City’s Quality Assurance Program (QAP). The Contractor will perform all required quality control testing for all work performed and will pay for all quality control sampling and testing per QAP. The City will assume the cost of all quality assurance testing, however, the Contractor will be required to pay for all failing test and retesting.
Measurement and Payment
“Remove and Replace Curb Ramp (Various Cases)” shall be measured in the field by each (EA).
The contract unit price paid per Each (EA) for “Remove and Replace Curb Ramp (Various Cases)”, shall include full compensation for sawcutting, demolition, removal, and disposal of existing concrete and asphalt, soil excavation, relocation and adjustment to grade of existing utility and water meter boxes (except where specific pay items are designated for same), and form setup including field fitting and conforms to existing conditions, preparation of sub - grade; furni shing, placing; root pruning, furnishing and placing all reinforcement; drilling and grouting dowel reinforcement; furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in constructing the sidewalk ramps complete in place, including concrete retaining curb (for de pressed style ramps), curb and gutter and sidewalk associated with the ramp installation including expansion joints with felt material, sawcutting, detectable warning surfaces/truncated domes as specified in the Caltrans Standard Specifications, Standard Details and Contract Plans, these Technical Specifications, and as directed by the City. The contract unit price shall further include all related costs, including sampling, testing, and the disposal of demolition and excavation materials required to complete the work.
The Contractor shall lay out all ADA ramps to ensure compliance with applicable ADA requirements and shall obtain written approval from the Engineer for all ramps to be reconstructed. Any field adjustments shall be reviewed and approved by the Engineer of Record prior to sawcutting. The Contractor shall be responsible for performing and paying all field surveys necessary to verify existing grades and determine any adjustments required to complete the work. All costs associated with survey activities shall be considered incidental and included in the respective contract unit prices for the Work.
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“Remove and Replace Concrete Curb and Gutter”, shall be measured in the field by the linear foot (LF)
The contract unit price paid per Linear Foot (LF) for “Remove and Replace Curb and Gutter” , shall include full compensation for furnishing all labor, materials, tools and equipment, and doing all the work involved in removing and constructing new concrete Curb and Gutter outside the limits of the Curb Ramps , complete in place, including but not limited to: sawcutting and removal of existing concrete and asphalt, excavation, backfill and compaction; forming; expansion joint filler; applying curing material; removing discoloring; conforming to existing conditions; and any other items necessary to install sidewalk, driveway. The contract unit price shall further include all related costs, including sampling, testing, and the disposal of demolition and excavation materials required to complete the work.
The Contractor shall not be entitled to additional compensation for sampling, testing, or handling of demolished materials to be off-hauled. All associated costs shall be considered to the demolition work for remove and replace curb and gutter.
“Retrofit Detectable Warning Surface” will be measured and paid for per EACH detectable warning surface retrofitted into existing sidewalk. Detectable warning surface placed onto newly constructed curb ramps shall be paid for under the “Remove and Replace Curb Ramp (Various Cases)” bid item.
“Retrofit Detectable Warning Surface”, shall include full compensation for furnishing all labor, supervision, materials, tools, and equipment, including, but not limited to sawcutting of existing concrete, removal and disposal of existing materials (includ ing concrete, asphalt concrete, aggregate base and subgrade), base preparation, disposal of surplus miscellaneous materials, furnishing, placing and curing concrete band around the detectable warning surface, placing detectable warning surface, application of curing compound, restoration of surrounding improvements, 12” wide & 8” deep HMA plug unless specified otherwise, asphalt joint sealing, clean -up and incidentals to complete work according to the plans and specifications.
“Additional Minor Concrete for Curb Ramps and Sidewalks (Revocable Bid Item) ” shall be measured in the field by the Square Foot (SF).
The contract unit price paid per Square Foot (SF) of “Additional Minor Concrete for Curb Ramps and Sidewalks” shall include full compensation for furnishing all labor, materials, tools and equipment, and doing all the work involved in removing and constructing new concrete valley gutters, aprons, and other miscellaneous concrete not specifically included in another pay item shall be considered as included in the scope of minor concrete, complete in place, including but not limited to: sawcutting and removal of existing concrete and asphalt, excavation, backfill and compaction; forming; expansion joint filler; applying curing material; removing discoloring; conforming to existing conditions; and any other items necessary to complete the work in place. The contract unit price shall further include all related costs, including sampling, testing, and the disposal of demolition and excavation materials required to complete the work.
Existing concrete thickness for sidewalks, curbs and gutters, and curb ramps may vary under field conditions. All costs associated with disposal of concrete materials shall be included in the applicable bid items. No additional compensation will be allowed.
END OF SECTION 14
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SECTION 15: PEDESTRIAN PUSH BUTTONS (PPBS) AT ADA RAMPS
Description
Provide, install, relocate, or adjust Pedestrian Push Buttons (PPBs), including Accessible Pedestrian Signal (APS) features, at locations impacted by new or upgraded ADA curb ramp installations. All work shall comply with the California MUTCD, Caltrans Standard Plans and Specifications, and applicable ADA accessibility requirements.
General Requirements
All PPB installations shall conform to the following standards:
• California MUTCD (CA MUTCD), Section 4E (Pedestrian Signal Heads) and Sections 4E.08 –4E.13 (Pushbuttons and APS)
• Current Caltrans Standard Plans, including electrical system details and pedestrian push button and APS details
• Caltrans Standard Specifications, Division 86 – Electrical Systems • ADA and PROWAG guidelines for accessible pedestrian facilities
PPB Requirements at ADA Ramp Conflict Area
1. General Placement:
Where ADA curb ramp installations conflict with existing PPBs, the Contractor shall:
• Relocate, replace, or upgrade PPBs to meet current standards • Ensure PPBs are fully integrated with new ADA ramp geometry and alignment • Provide independent push buttons for each crossing direction
2. Location Requirements (CA MUTCD Compliance):
Each PPB shall be located:
• Within 5 feet (max) of the crosswalk extension line
• Within 10 feet (max) of the curb ramp landing
• Positioned to clearly indicate which crosswalk is being actuated • Located adjacent to the curb ramp landing, not in the ramp slope
3. ADA Accessibility Requirements:
PPBs shall meet ADA and PROWAG requirements:
• Height - 42 inches (±2 inches) above sidewalk grade (measured to center of button) • Clear space - Minimum 30” × 48” level landing area adjacent to button • Cross slope - Max 2% slope in all directions
• Reach range - Accessible from a wheelchair without obstruction
4. Accessibility Pedestrian Signal (APS) Requirements:
All PPBs at new or modified ADA ramps shall include APS features:
• Audible tone or speech message indicating crossing
• Vibrotactile indication
• Directional arrow aligned with crossing direction
• Automatic volume adjustment based on ambient noise
• Locator tone to assist visually impaired users
5. Separation Requirements
Where multiple PPBs are present at the same corner:
• Provide a minimum 10-foot horizontal separation between push buttons. • Where the minimum separation cannot be achieved, the Contractor shall install speech -message APS units that clearly identify the associated street and crossing.
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• Each push button shall correspond to a single, clearly identified crossing only Installation Requirements
1. Pole Placement : PPBs shall be mounted on signal poles, pedestal poles, or approved standalone posts, provided that the installation does not obstruct the pedestrian path of travel or interfere with ADA ramp access or landings.
2. Relocation Due to ADA Ramp Construction: Where existing PPBs conflict with proposed curb ramp improvements, the Contractor shall disconnect, remove, and reinstall the PPBs at compliant locations.
This work shall include all necessary conduit relocation, wiring extensions, and controller integrati on.
3. Coordination with Signal System: All PPBs shall be connected to the signal controller cabinets and tested to verify proper actuation and phase timing. The Contractor shall provide confirmation that each push button call is properly registered at the controller.
Testing and Acceptance
Prior to acceptance, the Contractor shall verify proper operation of the WALK phase activation, correct directional alignment, and audible and tactile APS functionality. Field testing shall include pedestrian actuation simulations and verification of performance under both daytime and nighttime conditions.
Measurement and Payment
“Remove and Replace Pedestrian Push Button and Pole” shall be measured in the field by each (EA).
The contract unit price paid per Each (EA) for “Remove and Replace Pedestrian Push Button and Pole ” shall include full compensation for furnishing all labor, materials, tools and equipment necessary to complete the work, including removal and disposal of existing equipment, furnishing and installing new PPBs and APS units, and testing and commissioning. The work also includes all required conduit, wiring, and appurtenances. No additional compensation will be made for any work required to bring the PPBs into compliance with ADA, CA MUTCD, or Caltrans standards.
END OF SECTION 15
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END
of
TECHNICAL SPECIFICATIONS
CONSENT CALENDAR 8.I.
DATE: September 8, 2026
TO: Mayor and Members of the City Council
FROM: Leonard Job P.E., Public Works Director
SUBJECT: ADOPT A RESOLUTION REJECTING ALL BIDS FOR THE FARRAGUT ELEMENTARY SCHOOL ELECTRICAL REPAIR PROJECT (MY2303), DIRECTING STAFF TO RE-
EVALUATE PROJECT AND REBID THE PROJECT
RECOMMENDATION
Adopt a Resolution rejecting all bids for the Farragut Elementary School Electrical Repair, Project MY2303, directing staff to re-evaluate and re-bid the project.
REASONS FOR RECOMMENDATION
Upon review of the bids received, City staff determined that the apparent low bidder was non-responsive because the bid did not comply with the requirement to identify all subcontractors, including the subcontractor responsible for the project's electrical testing. Furthermore, all bids exceeded the available project budget.
Staff will re-evaluate the project to identify opportunities to reduce construction costs and will subsequently re- advertise the revised project for bid later this calendar year.
BACKGROUND AND DISCUSSION
On May 28, 2024, the City Council approved Resolution No. 24-079 N.C., authorizing the Farragut Elementary School Lease-Purchase Agreement between the City of Vallejo (City) and the Vallejo City Unified School District (VCUSD). This agreement provides the City with a lease and an option to purchase the real property located at 301 Farragut Avenue (Premises), a surplus elementary school situated on 5.2 acres.
Shortly after the City took possession of the property, on or about August 4, 2024, the Premises were targeted by thieves and stripped of its copper plumbing and electrical components. Section 11.2 of the Lease Purchase Agreement, executed on June 15, 2024, stipulates that the City must maintain, perform, and bear all maintenance obligations for the Premises.
Plans and specifications for the Farragut Elementary School Electrical Repair Project were prepared and completed by City staff under the direction of the City Engineer, and the project was advertised on April 20, 2026, for a period exceeding four weeks.
On June 3, 2026, the City Clerk opened and publicly read the sealed bids received for the electrical repair project. The bid results are detailed in the table below:
Bidder Name
City Bid Amount
Date: September 8, 2026
Subject: ADOPT A RESOLUTION REJECTING ALL BIDS FOR THE FARRAGUT ELEMENTARY SCHOOL ELECTRICAL REPAIR PROJECT (MY2303), DIRECTING STAFF TO RE-
EVALUATE PROJECT AND REBID THE PROJECT
Vallejo Municipal Code section 3.20.200 states in relevant part that "after considering the report of the City Manager, the City Council shall award the contract to the lowest bidder, or reject all bids, and may advertise in its discretion. The city council reserves the right to reject any bid which does not conform to the bidding requirements set forth in this chapter." The rejection of all bids is also authorized by state law under Public Contract Code section 20166. In the Notice to Contractors issued for the FARRAGUT ELEMENTARY SCHOOL ELECTRICAL REPAIR PROJECT, CITY REPAIR PROJECT MY2303, the City also expressly reserved the right to reject any and all bids or portions thereof.
Upon review of the bids received, City staff determined that the apparent low bidder was non-responsive because the bid did not comply with the requirement to identify all subcontractors, including the subcontractor responsible for the project's electrical testing. All bids exceeded the available project budget. Staff will re- evaluate the project to identify opportunities to reduce construction costs and will subsequently re-advertise the revised project for bid.
1. Full-Service Electric Suisun City, CA $1,019,531.00
2. R&D Electric, Inc. Sacramento, CA $1,354,496.96
3. Pacific Power Systems, Inc., Concord, CA $1,740,046.00
4. Shane Brown Electric Woodland, CA $2,780,000.00
FISCAL IMPACT
The project is funded through insurance claim proceeds. Rejecting the current bids and re-advertising the project will have no impact on the General Fund.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. RESO Reject all bids Farragut_CAO Stamp
CONTACT
Date: September 8, 2026
Subject: ADOPT A RESOLUTION REJECTING ALL BIDS FOR THE FARRAGUT ELEMENTARY SCHOOL ELECTRICAL REPAIR PROJECT (MY2303), DIRECTING STAFF TO RE-
EVALUATE PROJECT AND REBID THE PROJECT
Leonard Job P.E., Public Works Director, (707) 648-4433 [email protected]
RESOLUTION NO. 26-______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO REJECTING ALL
BIDS FOR THE FARRAGUT ELEMENTARY SCHOOL ELECTRICAL REPAIR PROJECT (MY2303)
WHEREAS, Plans and Specifications for the Farragut Elementary School Electrical Repair Project were prepared and completed by City staff under the direction of the City Engineer; and
WHEREAS, the Project was advertised on April 20, 2026, for a period exceeding four weeks; and
WHEREAS, the City publicly opened bids on June 3, 2026; and received four bids as follows:
No. Bidder Name City Amount
1 1. Full-Service Electric Suisun City, CA $1,019,531.00 2 2. R&D Electric, Inc. Sacramento, CA $1,354,496.96
3 3. Pacific Power Systems Concord, CA $1,740,046.00
4 4. Shane Brown Electric Woodland, CA $2,780,000.00
WHEREAS, Vallejo Municipal Code section 3.20.200(a) provides in relevant part that “after considering the report of the city manager, the city council shall award the contract to lowest responsible bidder, or reject all bids, and may advertise in its discretion. The city council reserves the right to reject any bid which does not conform to the bidding requirements set forth in this chapter”; and
WHEREAS, the rejection of all bids is also authorized by state law under Public Contract Code Section 20166; and
WHEREAS, in the Notice to Contractors issued for the Farragut Elementary School Electrical Repair Project, City Repair Project MY2303, the City also expressly reserved the right to reject any and all bids or portions thereof; and
WHEREAS, upon review of the bids received, City staff determined that the apparent low bidder was non-responsive because the bid did not comply with the requirement to identify all subcontractors, including the subcontractor responsible for the project’s electrical testing. All bids exceeded the available project budget. Staff will need to re-evaluate the project to identify opportunities to reduce the construction costs and will subsequently re-advertise the revised project for bid later this calendar year.
NOW, THEREFORE BE IT RESOLVED that it is the opinion of the City Council that it is in the best interest of the City that all bids submitted be rejected.
BE IT FURTHER RESOLVED that all bids for the Farragut School Elementary Electrical Repair Project (MY2303) are hereby rejected.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to give notice of rejection and to return the bids bond to the bidders.
BE IT FURTHER RESOLVED that Public Works staff is hereby directed to re-evaluate the Project to identify opportunities to reduce construction costs and will subsequently re-advertise the revised Project for bid later this calendar year.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on September 8, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
ATTEST
ANDREA SORCE, MAYOR
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.J.
DATE: September 8, 2026
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE RESPONSE TO THE 2025-2026 GRAND JURY REPORT REGARDING VALLEJO 911: FASTER RESPONSES,
UNCERTAIN FUTURE
RECOMMENDATION
Adopt Resolution Approving the Response to the Solano County Civil Grand Jury Report, Vallejo 911: Faster Responses, Uncertain Future
REASONS FOR RECOMMENDATION
Approval and acceptance of this item ensures the City of Vallejo complies with California Penal Code section 933, which mandates a written response to the Presiding Judge of the Superior Court within 90 days of receiving a Grand Jury report. The attached response transparently addresses the Grand Jury’s findings regarding emergency response times and outlines the City’s concrete, proactive plans for continuous recruitment, data transparency, and long-term public safety continuity.
BACKGROUND AND DISCUSSION
The Solano County Civil Jury issued a report on June 17, 2026 titled, "Vallejo 911, Faster Responses, Uncertain Future." The report required responses to their finding and recommendations. A response and resolution was drafted. Council approval is required to send the response.
FISCAL IMPACT
None
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either direct physical change in the environment, or a reasonable foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Resolution Approving Response to Grand Jury - Vallejo 911- CAO Stamp
2. Grand Jury Responses - Vallejo 911 - 2026-06
3. Grand Jury Report 2026-06
CONTACT
Jason Ta, Chief of Police, 707-648-4540
[email protected]
RESOLUTION NO. 26-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING AND AUTHORIZING THE CITY’S RESPONSE TO THE 2025-26 GRAND JURY REPORT ENTITLED “VALLEJO 911: FASTER RESPONSES, UNCERTAIN FUTURE” AND AUTHORIZING THE CITY
CLERK TO FORWARD THE RESPONSE TO THE PRESIDING JUDGE OF THE SOLANO
COUNTY SUPERIOR COURT AND THE FOREPERSON OF THE SOLANO COUNTY CIVIL
GRAND JURY
WHEREAS, pursuant to Penal Code section 933, a public agency that receives a Grand Jury Report addressing aspects of the public agency’s operations must respond in accordance with Panal Code Section 933.05 on the report’s findings and recommendations writing within 90 days to the Presiding Judge of the Superior Court with a copy to the Foreperson of the Grand Jury; and
WHEREAS; the City Council of the City of Vallejo has received and reviewed the 2025-26 Solano County Civil Grand Jury Report dated June 17, 2026, entitled “Vallejo 911: Faster Responses, Uncertain Future” and the City Manager’s prepared response to the Report.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Vallejo approves and authorizes the response to the 2025-26 Solano County Civil Grand Jury Report entitled “Vallejo 911:
Faster Responses, Uncertain Future” a copy of which is attached hereto as Exhibit A and incorporated by reference.
BE IT FURTHER RESOLVED, that the City Council of the City of Vallejo directs the City Clerk to forward to the City Council’s Response to said Report to the Presiding Judge of the Solano County Superior Court and to the Foreperson of the Solano County Civil Grand Jury.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on September 8, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
ATTEST
ANDREA SORCE, MAYOR
DAWN G. ABRAHAMSON, CITY CLERK
August 17, 2026
Honorable William J. Pendergast III
Presiding Judge of the Superior Court
Solano County Superior Court
600 Union Ave
Fairfield, CA 94533
SENT VIA ELECTRONIC MAIL: [email protected]
Re: City of Vallejo and Police Department response to Grand Jury Report – Vallejo 911: Faster Responses, Uncertain Future
Dear Honorable William J. Pendergast III, Presiding Judge
Under Penal Code Sections 933 and 933.05, this letter contains the City of Vallejo’s response to Findings 1-3 and Recommendations 1-3 contained on pages 8-9 of the Solano County Civil Grand Jury Report of June 15, 2026 regarding Vallejo 911: “Faster Responses, Uncertain Future”.
Finding 1
The City of Vallejo’s failure to develop a plan after the Sheriff contract’s expiration of December 31, 2026, can jeopardize the citizens of Vallejo by extending response times.
Even with the 7 potential new officers in various phases of training, it can take up to two years for those officers to be ready to fully do the job, with only 3 of those currently in field training.”
Response to Finding 1- Disagree
The City of Vallejo disagrees with this finding. The police department continues to aggressively recruit, hire, and train new officers with a current officer total of 83. An additional 5 officers attend area police academies with expected graduation prior to the expiration of the Sheriff’s Office contract. Six sheriff deputies, one sergeant, and one lieutenant will be replaced by these subsequent hires. Additional pending hires, including lateral and entry level officers, will serve to bolster staffing and offset Solano County’s departure. The long-term strategy is to maintain structural stability. The department has been formally authorized to continue its recruitment and testing efforts despite reaching the maximum FTE threshold (Maximum 99 FTE). This mechanism allows the department to continuously build and maintain a "hire-ready" eligibility list. Maintaining this active list ensures that the moment a vacancy occurs, whether through future budgetary additions
to the total complement, unexpected staff departures, or an academy trainee exiting the program, a qualified candidate can immediately be extended a job offer and begin the training process without administrative delay.
Recommendation 1
The City of Vallejo develop a contingency plan no later than October 1,2026, prior to the expiration of the Sheriff’s contract and make it available to the public. After the contract expires, there should be no lesser level of service that the citizens of Vallejo currently receive. The City of Vallejo consider extending the contract with the Sheriff’s department for an additional year.
Response to Recommendation 1- The Recommendation Has Been Partially Implemented
The City has been working on a comprehensive public safety contingency plan strategy plan over the last year. Elements of that Plan are discussed below.
While the Grand Jury recommends considering a one-year extension of the mutual aid contract with the Solano County Sheriff’s Office, the City must clarify that a subsequent extension past December 31, 2026, is statutorily infeasible. The temporary emergency assignment of Sheriff's personnel was made legally possible through a specific California Senate Bill designed to provide immediate, short-term relief to Vallejo's emergency response system. This underlying state legislation officially expires at the end of December 2026. Without this enabling statutory authority, neither the City nor the Sheriff's Office possesses the legal mechanism to extend or renew this specific operational contract.
The City also has a budgetary shortfall of $31 million dollars resulting in significant budgetary challenges with any further contracting and resulting in 30 unfilled sworn positions eliminated from 127 to 99 FTE.
Comprehensive Public Safety Contingency Plan Elements
Personnel and Deployment Breakdown
Just prior to the commencement of the Solano County Sheriff’s Office contract in January 2026, VPD maintained a staffing footprint of approximately 80 sworn officers.
This included three officers on modified or disability status, leaving an active baseline of 40 officers assigned to the Patrol Division.
Year-to-date (YTD), our total complement has risen to 83 sworn officers. With three personnel remaining on modified or disability leave, our active patrol force stands at 40 officers, representing a net gain of three sworn officers over the last eight months.
Training Pipeline and Forward Projections
Our training pipeline is actively positioned to expand our front-line capacity through the end of the year:
• Active Pipeline: There are currently five trainees navigating the intensive Field Training Officer (FTO) phase.
• Year-End Projection: Assuming all five trainees successfully complete the program, they will achieve solo deployment status by the end of 2026, increasing our total sworn complement to 88 officers.
Contract Transition and Service Delivery Efficacy
The active, supplemental contract with the Solano County Sheriff’s Office provides six deputies, one sergeant, and one lieutenant to staff 40 hours of coverage specifically during high-volume swing shifts.
By the conclusion of this contract on December 31, 2026, VPD’s internal hiring and training pipeline is projected to yield a net increase of nine trained officers. This will position our department at a plus-one staffing advantage compared to our operational footprint prior to the launch of the regional partnership. This strategic staffing replenishment will enable the department to independently deliver a level of public safety service that closely mirrors the combined capacity we utilized at the start of the Sheriff’s contract in January 2026.
To further ensure there is no degradation in the level of service our residents receive following the expiration of the Sheriff's contract, the Vallejo Police Department is constructing an aggressive, multi-layered transition strategy centered on six operational pillars:
• (1) Enhanced Continuous Recruitment: Rather than freezing hiring upon reaching our newly mandated personnel caps, the department has secured unique administrative authorization to maintain a non-stop recruitment pipeline.
This allows our background units to build a standing, "hire-ready" eligibility list so that any future sworn departures or expanded budgetary allocations can be filled instantly, bypassing the typical 18-month hiring lag.
• (2) Data-Driven Hot Spot Saturation (Directed Patrols): Utilizing crime analysts to map real-time micro-locations experiencing violent spikes allows your Problem- Oriented Policing (POP) and Traffic teams to conduct brief, highly visible saturation patrols in hot-spot areas.
• (3) Deployment of Force-Multiplication Technology: To offset our thin front- line staffing, the department is heavily investing in and expanding our technology infrastructure. This includes stabilizing our automated license plate reader (ALPR) networks, deploying mobile surveillance towers, integrating real-time audio detection technology, and actively evaluating a Drone as a First Responder (DFR) program to provide immediate aerial intelligence, maximize officer safety, and accelerate suspect apprehension.
The Vallejo Police Department leverages a multi-layered technology framework to offset severe personnel shortages, accelerate criminal investigations, and maximize officer and community safety.
• FLOCK Safety Automated License Plate Readers (ALPR)
The current ALPR system managed through FLOCK Safety serves as an invaluable investigative asset, directly assisting our Detective Division in solving numerous homicides and complex violent felony offenses.
• CY 2025 Performance Metrics: FLOCK technology was actively utilized in 87% of all homicide investigations, contributing to a departmental case clearance rate of 87%.
▪ Note: For 2025, one case involved an unsheltered encampment, and another homicide was solved using another video
surveillance system.
• CY 2026 Year-to-Date (YTD) Performance Metrics: YTD, FLOCK data integration has played a critical role in 55% of active homicide investigations, supporting our current YTD clearance rate of 67%.
▪ Note: For 2026, the four cases where Flock was not utilized were unsheltered victim cases where no suspect vehicle
information was developed.
To prevent any operational disruptions, the department is prioritizing efforts to stabilize and solidify our long-term vendor contract and funding for FLOCK Safety.
• LiveView Technologies (LVT) Mobile Surveillance Towers Mobile security towers offer robust crime deterrence, remote real-time viewing capabilities, and vital historical evidence for follow-up investigations. In August 2025, the City Council authorized the deployment of seven LVT mobile security units. • Operational Deployment Strategy: These units are deployed across designated hot-spot areas throughout the city on a two-month rotation cycle. This tactical mobility ensures regional relief across different neighborhoods while allowing analysts to isolate and evaluate site-specific efficacy. • Community and Field Efficacy: To date, these towers have been exceptionally well received by residents and local business owners, providing immediate, visible crime suppression within high-crime corridors. A comprehensive efficacy study is currently underway to compile quantitative data and deliver a formal renewal recommendation to the City Council well ahead of the contract's expiration in June 2027.
• Unmanned Aerial Systems (UAS) and Drone as a First Responder (DFR) Evolution
The department currently utilizes its Unmanned Aerial Systems (UAS) framework on a strictly limited basis, primarily restricted to static tactical operations. • Current Drone Framework: Once patrol or specialized units establish a secure containment perimeter around a high-risk scene, drones are deployed to capture critical overhead and interior visual feeds. This tactical intelligence is gathered prior to physical officer entry, effectively providing the department with localized air support capabilities at a fraction of the cost of a traditional helicopter platform. • The Proposed DFR Innovation Model: Transitioning to an active Drone as a First Responder (DFR) program would revolutionize our emergency response times. Upon a 911 dispatch trigger, a localized drone can be launched immediately, leveraging an unobstructed line-of-sight path to arrive on-scene anywhere in the city within minutes, often well ahead of ground units navigating traffic.
• Pre-Arrival Intelligence Routing: While officers are still en route, the DFR relays live, high-definition visual intelligence to responding personnel, mapping suspect locations, identifying potential weapons, and tracking associated vehicles or secondary actors. This real-time telemetry allows field supervisors to constantly evaluate the safest tactical options before arriving on-scene, substantially reducing the risk of injury to officers, suspects, and innocent bystanders. • (4) Recommendation for Continuing the Roving Security Guard Program
To further fortify our immediate field presence and mitigate the impending expiration of the supplemental Sheriff’s contract, the department recommends extending our roving security guard program with AX9 for an additional one-year term. This specialized program is strategically designed to deploy a highly visible, uniform security presence directly into our identified crime hot spots and commercial corridors, effectively augmenting our existing public safety footprint. By positioning AX9 personnel to handle stationary visibility and basic safety monitoring in these targeted areas, we create a vital operational buffer. This tactical integration successfully deters localized criminal activity and quality-of-life violations while ensuring our thin front-line patrol shifts remain fully available to respond rapidly to high-priority emergency calls for service. • (5) Collaborative Crime Reduction and Intervention Partnerships:
Managing public safety requires a regional, multi-agency approach. The department is adopting a unified crime reduction model that actively incorporates city, county, and state law enforcement partners, along side local non-profits, to boost targeted enforcement operations. This framework will launch alongside our data-driven Vallejo VISION focused deterrence program and our upcoming operational partnership with the Center for Urban Excellence (CUE) to provide robust, direct intervention and prevention services to at-risk individuals.
• (6) The Integrated Health and Response Team (IHART) Model:
To safely alleviate pressure on standard patrol shifts, the City will maintain and optimize its robust alternative response model through IHART. By continuously routing non- violent, mental health, and quality-of-life calls for service directly to specialized clinicians and civilian field staff, we preserve our thin sworn officer capacity, ensuring our officers remain strictly available to respond rapidly to Priority 1 emergency violent crimes.
Finding 2- Non-competitive compensation and severe understaffing negatively impact recruitment and retention of police officers in Vallejo.
Response to Finding 2- Disagree partially
Recruitment and retention of police officers has continued to improve this year. The department has been able to stabilize the loss of officers and increase overall numbers of sworn personnel.
Recommendation 2- The City of Vallejo consider a competitive compensation plan to recruit and retain adequate police staff as part of the next contract negotiations.
Response to Recommendation 2: This recommendation (as stated) will not be implemented.
What is considered competitive compensation in any given context is a complex determination involving both salary, benefits, incentives and other considerations. The City is working to balance each of these and all of the interests to the best of its ability.
The City continues to face significant fiscal constraints that affect its ability to address compensation and other workforce needs in the near term. While competitive compensation is an important factor in recruiting and retaining employees, particularly in hard-to-fill positions, any adjustments must be considered within the context of the City's broader financial condition, competing service demands, and long-term fiscal sustainability.
Finding 3- The current VPD daily public log of incidents on their website lacks response times and priority levels, which decreases transparency, leading to lack of community confidence
Response to Finding 3- Agree
The Vallejo Police Department concurs with Finding 3 and is actively executing an IT migration plan to integrate call priority levels and officer response times into our online daily public incident logs prior to October 1, 2026.
Recommendation 3 - The City of Vallejo direct the VPD to add priority levels and response times to their daily incident logs no later than October 1, 2026.
Response to Recommendation 3 – The Recommendation will be Implemented (is in process)
The department’s Information Technology Division has formally conducted a technical scoping analysis of our existing Computer-Aided Dispatch (CAD) and records management database structures. Because the legacy public webpage was not originally engineered to export raw dispatch priority telemetry or timestamped response latency metrics, custom software programming and database configuration are required to establish this new reporting process.
The IT division has determined that the total cost to design, test, and deploy this automated data-bridge feature will be approximately $5,000. Because this unbudgeted technical expense falls outside of our current capped operational line items, the department will immediately present this scoped proposal to the City Manager and the City Finance Department to secure the necessary supplementary budgetary authorization.
It is intended that the supplementary budgeting and integration work will occur by October 1, 2026 in to enhance municipal data transparency and reinforce community confidence in our public reporting systems.
Please let us know if you have any questions or require further assistance.
Sincerely,
Harry Black
City Manager
2025 2026VALLEJO 911: FASTER RESPONSES, UNCERTAIN FUTUREJUNE 15, 2026
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Vallejo 911: Faster Responses, Uncertain Future 2025-26 Solano County Civil Grand Jury I. SUMMARY This report is a follow-up investigation into Vallejo Police Department (VPD) emergency response times, outlined in a prior Solano County Civil Grand Jury (Jury) investigation published June 23, 2023. VPD response times averaged over 80 minutes, and this report examines what has changed and what remains unresolved. Office providing patrol officers in Vallejo has resulted in reduced response times; however, that contract expires December 31, 2026, and leaves concerns about response times in the future.
II. INTRODUCTION
Figure 1: Picture shows a street view of the Vallejo Police Department located at 111 Amador St, Vallejo, CA
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The Vallejo Police Department (VPD) is the primary law enforcement agency serving the City of Vallejo, a community of approximately 120,000 residents in Solano County. Founded in 1900, the department has long been responsible for patrol, investigations, and emergency response. ion, crime patterns, and expectations around policing. Public Safety. Budget cuts during that period led to a significant reduction in the number of sworn officers, and the department has never recovered to its previous staffing levels. In the years since, Vallejo has struggled to recruit and retain officers, in part because nearby public safety agencies offer higher pay and more competitive benefits. At the same time, the department has faced ongoing concerns about officer conduct, use of force, and internal culture. Vallejo has had a relatively high number of officer-involved shootings for a city of its size, which has drawn significant public attention leading to protests, lawsuits, and outside investigations. These issues have raised concerns about accountability and transparency contributing to a decline in public trust and morale in the VPD. The Jury investigated emergency response times and published the Solano County Emergency Dispatch Report on June 23, 2023. During the 2023 investigation, the Jury learned that Vallejo
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Police Emergency response times averaged over 80 minutes: https://solano.courts.ca.gov/system/files/final-230623-so-co-emergency-dispatch-report.pdf . oversight provide important context for understanding its current condition regarding response times. They also highlight the difficulty Vallejo faces in rebuilding both its police force and its relationship with the community. III. STATEMENT OF FACTS During the 2025-26 follow-up investigation, the Jury learned VPD staffing shortages have continued to affect response times and increased workloads for the officers who remain. To help fill the gap, Vallejo entered a temporary contract provide additional law enforcement services through December 31, 2026Measure P passed in 2022. The Jury conducted research into prior and current response times. The following chart shows the Average Response Times (ART) for all priority level calls from 2022 through March 31, 2026:
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2022 2023 2024 2025 1/21/26 to 3/31/26 84 minutes, 26 seconds 162 minutes, 20 seconds 221 minutes, 45 seconds 127 minutes, 7 seconds 65 minutes, 42 seconds VPD reported 2026) response times have decreased. Community response has been positive. The Jury requested information about response times by priority level. Priority levels are defined as follows: Priority 1 Serious crisis or life-threatening situation requiring immediate urgent action Priority 2 High priority, acute situations that are not life-threatening Priority 3 Non-emergency, less time sensitive VPD provided the following comparison of ART by priority:
Figure 2: Comparison of Annual Average Response Times (ART) by Priority Table
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Please notice that the ART in March 2026 significantly dropped to 4 minutes and 31 seconds . From interviews with VPD, Sheriff, and City of Vallejo, the Jury learned there are currently no contingency plans to continue Additionally, VPD and City of Vallejo staff stated that delayed response times are a result of lack of police officers. There are 40 patrol officers currently with 6 per shift, sometimes 4. The goal is 10 per shift. There previously had been 129 positions allocated, and there are now 114 positions allocated with 82 currently filled. Onboarding of new patrol officers is typically 18-24 months. As of March 31, 2026, there were: 3 cadets in the academy. 3 officers in training with a field training officer. 1 person that has been hired that is currently awaiting the next academy to begin.
Figure 3: Average Response Times by Month Chart
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28 applicants that are currently still in the application process. Peace Office Standards & Training Academy per a 2021 study. The compensation for VPD is lower than comparable Bay Area cities. According to a February 2026 compensation study conducted by Usher Forward Human Resources, VPD officers were 13.79% below the median base salary and 17.77% below total compensation. On January 1, 2025, the City of Vallejo entered into an agreement with All-Star Talent, Inc for recruiting efforts, which ends on June 30, 2028. The VPD provides a daily incident log to increase transparency for all calls received in the past 30 days to the public on their website. The daily incident log provides incident number, date, location, description, beat, and disposition.
Figure 4: Image of Vallejo Police Department Public Log
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IV. FINDINGS AND RECOMMENDATIONS FINDING 1 failure to develop a of December 31, 2026, can jeopardize the citizens of Vallejo by extending response times. Even with the 7 potential new officers in various phases of training, it can take up to two years for those officers to be ready to fully do the job, with only 3 of those currently in field training. RECOMMENDATION 1 The City of Vallejo develop a contingency plan no later than October 1, 2026, public. After the contract expires, there should be no lesser level of service that the citizens of Vallejo currently receive. The City of department for an additional year. FINDING 2 Non-competitive compensation and severe understaffing negatively impact recruitment and retention of police officers in Vallejo. RECOMMENDATION 2 The City of Vallejo consider a competitive compensation plan to recruit and retain adequate police staff as part of the next contract negotiations. FINDING 3 The current VPD daily public log of incidents on their website lacks response times and priority levels, which decreases transparency, leading to lack of community confidence.
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RECOMMENDATION 3 The City of Vallejo direct the VPD to add priority levels and response times to their daily incident logs no later than October 1, 2026. V. METHODOLOGY Toured Facilities Vallejo Police Department 111 Amador Street Vallejo, CA 94590 Resources 1. County of Solano Executed Contract with Vallejo Police Department 2. City of Vallejo Final Total Compensation Study Report (2/1/2026) 3. City of Vallejo Executed Contract with All-Star Talent 4. City of Vallejo FY 24-25 Adopted Budget Websites 1. https://www.policinginstitute.org/infocus/leading-from-within-building-a-culture-to-strengthen-recruitment-and-
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retention/#:~:text=For%20instance%2C%20studies%20consistently%20show,stated%20values%20and%20actual%20practices. 2. https://rtipress.scholasticahq.com/article/132453-addressing-police-turnover-challenges-strategies-and-future-research-directions 3. https://post.ca.gov/Portals/0/post_docs/publications/2021_AB332_Research_Report.pdf 4. https://www.vallejopd.net/public_information/crime_data/daily_incident_log 5. https://www.cbsnews.com/sacramento/news/solano-sheriff-says-vallejo-supplemental-patrols-a-success/ 6. https://www.vallejosun.com/committee-recommends-use-of-sales-tax-to-fund-sheriffs-supplement-of-vallejo-police/ 7. https://solano.courts.ca.gov/system/files/final-230623-so-co-emergency-dispatch-report.pdf
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Interviews Staff at: City of Vallejo Vallejo Police Department VI. REQUIRED RESPONSES City of Vallejo Council INVITED RESPONSES City of Vallejo Police Department COURTESY COPIES Solano County Board of Supervisors
CONSENT CALENDAR 8.K.
DATE: September 8, 2026
TO: Mayor and Members of the City Council
FROM: Jonathan Goulding, Fire Chief
SUBJECT: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE FIVE-YEAR
SERVICE AGREEMENT WITH TARGET SOLUTIONS LEARNING, LLC (DBA VECTOR
SOLUTIONS) FOR ADDITIONAL SOFTWARE COMPONENTS FOR THE FIRE DEPARTMENT IN THE AMOUNT OF $133,329.60 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME.
RECOMMENDATION
Adopt Resolution Approving the First Amendment to the five-year service agreement with Target Solutions Learning, LLC (DBA Vector Solutions) for additional software components for the Fire Department in the total amended amount of $133,329.60; and authorizing the City Manager to execute same.
REASONS FOR RECOMMENDATION
Approval of the First Amendment will allow the Fire Department to consolidate training, scheduling, and payroll tracking functions into a single integrated platform through Vector Solutions. The amendment will improve operational efficiency, enhance staffing and payroll tracking capabilities, reduce administrative workload, and provide an estimated annual savings of approximately $20,787.94 through the transition from TeleStaff to the Vector Scheduling platform. The Fire Department is currently spending $29,873.94 annually for TeleStaff and $10,002.96 for Vector Solutions. Additionally, utilizing the existing vendor ensures continuity of service and seamless integration with the City’s current training and personnel management systems. With this amendment, there is no change to the Water Department services.
BACKGROUND AND DISCUSSION
On August 1, 2025, the City executed a five-year agreement with Vector Solutions for an online learning management and career tracking platform supporting Fire Department and Water Department operations. The original agreement included training management, career tracking, and evaluation services with an annual contract amount of $18,054.68.
Since implementation, the Fire Department has identified the need for additional scheduling and payroll tracking capabilities to better manage staffing assignments, shift scheduling, overtime tracking, and payroll- related reporting requirements.
The Fire Department currently utilizes TeleStaff for scheduling and payroll-related staffing functions. After evaluating operational needs and available system integrations, staff determined that transitioning these functions to the existing Vector Solutions platform would provide a more efficient and cost-effective solution.
By consolidating services into one platform, the City is projected to save approximately $20,787.94 annually compared to the continued use of TeleStaff while also improving integration with existing training and personnel tracking systems.
Date: September 8, 2026
Subject: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE FIVE-YEAR
SERVICE AGREEMENT WITH TARGET SOLUTIONS LEARNING, LLC (DBA
VECTOR SOLUTIONS) FOR ADDITIONAL SOFTWARE COMPONENTS FOR THE FIRE DEPARTMENT IN THE AMOUNT OF $133,329.60 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME.
Vector Solutions currently provides integrated scheduling functionality that is compatible with the City’s existing training and personnel management platform. Expanding the current agreement allows the City to utilize a unified system rather than implementing a separate scheduling and payroll tracking solution.
The proposed First Amendment adds Vector Scheduling services for web and mobile use by Fire Department personnel. The scheduling platform includes payroll tracking components that support:
• Shift scheduling and staffing management;
• Overtime and callback tracking;
• Payroll-related reporting capabilities;
• Workforce scheduling visibility for supervisors and employees; and • Integration with existing Vector training and personnel tracking systems. • The amendment includes a prorated first-year cost of $2,711.20 for implementation and partial-year services effective May 1, 2026. Beginning August 1, 2026, the annual agreement amount will increase to $26,123.68 from $18,054.68.
The amendment extends the agreement term through April 30, 2031, ensuring continuity of services and alignment with the expanded platform implementation timeline.
The Fire Department has determined that utilizing the existing vendor is in the City’s best interest because the additional modules are proprietary to the current Vector platform and provide seamless integration with the City’s existing systems and workflows.
FISCAL IMPACT
The proposed First Amendment includes:
• A prorated implementation and service cost of $2,711.20 for Fiscal Year 2025-26; and • An annual contract amount of $26,123.68 beginning August 1, 2026. • Savings of $20,787.94 annually.
Sufficient funding is available within the Fire Department operating budget.
ENVIRONMENTAL REVIEW
The proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378 because it involves administrative activities that will not result in a direct or indirect physical change in the environment.
Date: September 8, 2026
Subject: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE FIVE-YEAR
SERVICE AGREEMENT WITH TARGET SOLUTIONS LEARNING, LLC (DBA
VECTOR SOLUTIONS) FOR ADDITIONAL SOFTWARE COMPONENTS FOR THE FIRE DEPARTMENT IN THE AMOUNT OF $133,329.60 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME.
ATTACHMENTS
1. RESOLUTION APPROVING FIRST AMENDMENT TO VECTOR SOLUTIONS AGREEMENT 2026 - CAO Stamp
2. First Amendment to Vector Solutions Agreement-CAO Stamp
3. 26IT021 VECTOR SOLUTIONS Agreement
CONTACT
Jonathan Goulding, Fire Chief
[email protected]
RESOLUTION NO. 26-__________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING THE FIRST
AMENDMENT TO THE FIVE-YEAR SERVICE AGREEMENT WITH TARGET SOLUTIONS
LEARNING, LLC (DBA VECTOR SOLUTIONS) FOR ADDITIONAL SOFTWARE COMPONENTS FOR THE FIRE DEPARTMENT IN THE AMOUNT OF $133,329.60 AND AUTHORIZING THE
CITY MANAGER TO EXECUTE SAME
WHEREAS, on August 1, 2025, the City of Vallejo entered into a five-year agreement with Target Solutions Learning, LLC, doing business as Vector Solutions, for an online learning management and career tracking platform supporting Fire Department and Water Department operations; and
WHEREAS, the original agreement included training management, career tracking, and evaluation services with an annual contract amount of $18,054.68; and WHEREAS, the Fire Department currently utilizes TeleStaff for scheduling and payroll- related staffing functions and, after evaluating operational needs and available system integrations, staff determined that transitioning these functions to the existing Vector Solutions platform would provide a more efficient and cost-effective solution; and WHEREAS, the Fire Department is currently spending approximately $29,873.94 annually for TeleStaff and $10,002.96 for Vector Solutions; and
WHEREAS, utilizing the existing vendor ensures continuity of service and seamless integration with the City’s current training and personnel management systems; and WHEREAS, the proposed First Amendment adds Vector Scheduling services for web and mobile use by Fire Department personnel; and
WHEREAS, the amendment includes a prorated implementation and service cost of $2,711.20 for Fiscal Year 2025-26 effective May 1, 2026, and increases the annual agreement amount beginning August 1, 2026, from $18,054.68 to $26,123.68; and providing an estimated annual savings of approximately $20,787.94 through the transition from TeleStaff to the Vector Scheduling platform; and
WHEREAS, the amendment extends the agreement term through April 30, 2031, ensuring continuity of services and alignment with the expanded platform implementation timeline; and
WHEREAS, sufficient funding is available within the Fire Department operating budget; and
NOW, THEREFORE, BE IT RESOLVED The City Council hereby approves the First Amendment to the five-year service agreement with Target Solutions Learning, LLC (DBA Vector Solutions) for additional software components for the Fire Department in the total amended amount of $133,329.60; and authorizes the City Manager to execute same.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on September 8, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
____________________________________
ANDREA SORCE, MAYOR
_____________________________________
DAWN G. ABRAHAMSON, CITY CLERK
First Amendment – Vector
FIRST AMENDMENT TO THE
TARGET SOLUTIONS LEARNING, LLC (dba VECTOR SOLUTIONS) SERVICE
AGREEMENT
This First Amendment to the Target Solutions Learning, LLC ( dba Vector Solutions ) Service Agreement, made and entered into on August 1, 202 5, hereafter referred to as “Agreement”, between Target Solutions, LLC (dba Vector Solutions) therein referred to as “Vector”, and the City of Vallejo, a municipal corporation, therein referred to as “City”, is made and entered into on this 1st day of May 2026.
WHEREAS, pursuant to the existing Agreement, Vector provides information technology services required for the City’s Fire Department and Water Department; and WHEREAS, the parties wish to amend the Agreement t o change the services provided and to extend the term of the Agreement.
NOW THEREFORE, Vector and City do mutually agree as follows:
1. Amendment t o “Agreement T erm”. “ Agreement Term” shall b e modified as follows:
The term of this Agreement shall commence on May 1, 2026, and shall continue in full force and effect until April 30, 2031.
If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo. If funds to effect such continued payment are not appropriated, Vector agrees to terminate any services supplied to City of Vallejo under this Agreement and relieve City of any further obligation therefore.
2. Amendment to “O ne-Time F ee(s)” and “Annual Fe e(s)”. “One-Time Fe e(s)” and “Annual Fee(s)” shall be modified as follows:
The One-Time Fee(s) shall be a total of two thousand seven hundred eleven dollars and twenty cents ($2,711.20), for the implementation investment for Vector Solutions Scheduling Platform.
The Annual Fee(s) shall be a total of twenty six thousand one hundred twenty three dollars and sixty eight cents ($26,123.68), for the products d escribed on Schedule A of the attached order form.
3. Integration. The Agreement as amended by this First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes
First Amendment – Vector
whatever oral or written understanding they may have had prior to the execution of this First Amendment. Neither the Agreement nor this First Amendment shall be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement, and all prior amendments, if any, shall remain in full force and effect, and Vector shall perform all duties, obligations and conditions required under the Agreement.
4. I
nconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, or any prior amendment, if any, the provisions of this First Amendment shall control in all respects.
5. A
mbiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.
6. C
ounterparts. This First Amendment may be executed by the parties in one or more counterparts, all of which collectively shall constitute one document and agreement.
7. A
uthority. The person signing this First Amendment for Vector hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Vector.
[S
IGNATURES ON FOLLOWING PAGE]
First Amendment – Vector
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.
TARGET SOLUTIONS LEARNING, LLC
(dba Vector Solutions)
a California corporation
By:
Kegan Konrady
Vice President of Sales
DA
TE: ____________________
(Cit
y Seal)
CITY OF VALLEJO,
a municipal corporation
By
:________________________
______________
Interim City Manager
DA
TE:___________
ATTE
ST:
By:__
______________________
Dawn G. Abrahamson
City Clerk
APPRO
VED AS TO CONTENT:
______
______________________
James Rustice
Interim Fire Chief
APPRO
VED AS TO FORM:
Veronica A. F. Nebb
City Attorney
APPRO
VED AS TO INSURANCE:
______
____________________
Armond Sarkis
Risk Manager
Quote ID
Q-510522
Contact Name
Matt Rodriguez
TargetSolutions Learning, LLC SaaS OF. C (Issued 12.01.2024) TargetSolutions Learning, LLC Order Form
Schedule A
Date: Thursday, March 19, 2026
Client Information
Client Name: City of Vallejo (CA)
Address:
555 Santa Clara Street
Vallejo, CA 94590
Primary Contact Name:
Aaron Klauber
Primary Contact Phone:
9259848870
Agreement Term
Effective Date: 5/1/2026 Initial Term: 60 months
Invoicing Contact Information
Billing Contact Name: Nastassia Santos
Billing Address:
555 Santa Clara Street
Vallejo, California 94590
Billing Phone:
707.648.4420
Billing Email:
[email protected]
Billing Frequency:
Annual
Payment Terms:
Net 30
Quote ID
Q-510522
TargetSolutions Learning, LLC SaaS OF. C (Issued 12.01.2024) Prorated Fee(s) – Effective 03/31/2026
Product
Code Product Description
Minimum
Annual
Commitment
Price Sub Total
TSSCH Vector Scheduling Vector Scheduling for
web and mobile 99 $26.88 $2,661.12
TSSCHMF Vector Scheduling -
Maintenance Fee
Annual maintenance of
Vector Scheduling 1 $50.08 $50.08
Prorated Total: $2,711.20
One-Time Fee(s)
Product
Code Product Description Qty Price Sub Total
SCHIMP
Vector Scheduling
Implementation
Investment
Implementation
investment for Vector
Solutions Scheduling
Platform
1 $0.00 $0.00
One-Time Total: $0.00
Total (including Prorated and One-Time): $2,711.20
Annual Fee(s) – Effective 08/01/2026
Product
Code Product Description
Minimum
Annual
Commitment
Annual
Price
Annual Sub
Total
TSMAINTFEE
S
Vector LMS,
TargetSolutions Edition
- Maintenance Fee
Annual maintenance of
Vector LMS,
TargetSolutions Edition
1 $395.00 $395.00
TSCAREER
Vector LMS,
TargetSolutions
Editions - Career
Tracking Platform
Vallejo Water
Department 83 $80.00 $6,640.00
TSPREMIER
Vector LMS,
TargetSolutions Edition
Premier Membership
Fire 99 $80.00 $7,920.00
TSMAINTFEE
S
Vector LMS,
TargetSolutions Edition
- Maintenance Fee
Fire 1 $395.00 $395.00
TSEVAL Vector Evaluations+ Fire 99 $27.32 $2,704.68
TSSCH Vector Scheduling Vector Scheduling for
web and mobile 99 $80.00 $7,920.00
TSSCHMF Vector Scheduling -
Maintenance Fee
Annual maintenance of
Vector Scheduling 1 $149.00 $149.00
Annual Total: $26,123.68
Quote ID
Q-510522
TargetSolutions Learning, LLC SaaS OF. C (Issued 12.01.2024) This is not an invoice.
Order Form Terms and Conditions.
1. Additional Named Users added after the Effective Date (e.g., Named Users above the Minimum Annual Commitment) will be invoiced at the per Named User rate stated in the Order Form, on a prorated basis determined by the date such Users are added during the contract year. Such Additional Named Users shall be invoiced at the contracted per Named User fee for subsequent contract years during the Term.
2. Fees during the Initial Term shall be increased by 0.0% per contract year.
3. All undisputed invoices are due and payable Net 30 days after invoice date (“Due Date”). Any fees unpaid for more than 10 days past the Due Date shall bear interest at 1.5% per month or the highest applicable rate permitted by law.
4. Upon termination or expiration of the Initial Term, this Agreement may be renewed upon mutual written agreement signed by both Parties.
Additional Terms and Conditions
1. This Order Form is governed by the Master Software as a Service Agreement at https://www.vectorsolutions.com/master-software-as-a-service-agreement/ (the “Governing Contract”).
Capitalized terms not otherwise defined in this Order Form have the meanings assigned to them in the Governing Contract.
2. To the extent any term(s) of the Governing Contract and this Order Form conflict, the term(s) of this Order Form will supercede the conflicting term(s) of the Governing Contract.
3. This Order Form will become effective when signed by both Parties. Unless both Parties sign this Order Form, the pricing and terms offered in this Order Form expire on the Offer Expiration Date stated above.
4. This Order Form and the pricing terms herein are specific to You and shall be considered Our Confidential Information. To the extent shared with any permitted third parties pursuant to the confidentiality terms between the Parties, such third party shall be bound by terms that prohibit their use of the information for any purpose beyond providing services to You, including restricting their use of the information in any aggregated or anonymized format.
5. IF YOU ARE LOCATED OUTSIDE THE UNITED STATES, Your data, including Your and Your End Users’ personally-identifiable data, will be exported to the United States to enable us to administer, operate and process the Services.
Quote ID
Q-510522
TargetSolutions Learning, LLC SaaS OF. C (Issued 12.01.2024) To proceed, please sign this Order Form
Signatures
Each undersigned hereby represents that he/she is an authorized representative of the respective Party, and is authorized to commit the respective Party to all terms and conditions in this Order Form, and each undersigned acknowledges that the Parties rely on such representation in their agreements set forth in this Order Form.
Target Solutions Learning, LLC d/b/a Vector Solutions City of Vallejo (CA) 4890 W. Kennedy Blvd, Suite 300
Tampa, FL 33609
555 Santa Clara Street
Vallejo, CA 94590
By: \ \s2\ By: \ \s1\
Printed Name: Kegan Konrady Printed Name:
Title: Vice President of Sales Title:
Date: \ \d2\ Date: \ \d1\
VECTOR SOLUTIONS
January 2025
This Vector Solutions Master Software as a Service Agreement (the “Agreement”) is between the Vector Solutions entity identified in the initial Order Form (as defined below) (“We”, “Us” or “Our”) and the Vector Solutions customer identified in the initial Order Form (“You” or “Your”) (each a “Party” and collectively the “Parties”). The Agreement is effective as of the date set forth in the initial Order Form (the “Effective Date”) and governs Your license, purchase and ongoing use of the Services (as defined below). Order Form shall mean any document (including any “Schedule A”) setting forth, among other things, the Services that You are licensing or purchasing from Us and the pricing therefor.
1. SERVICES.
1.1. Access and Use. We grant You a non-exclusive, non-transferable, non- sublicensable, revocable authorization to remotely access and use the software as a service offering and other services identified in any effective Order Form (the “Services”) and, unless prohibited by law, We will provide access to any persons You designate for use as described in these terms and conditions (such persons, Named Users (as defined below)). For clarification and unless otherwise provided in an Order Form, We authorize access and use on a “one user per one authorization basis” and once granted, You are not allowed to transfer authorizations to other users. Your ability to use the Services may be affected by minimum system requirements or other factors, such as Your Internet connection. We also grant you the limited right to use any reports and information provided by Us to You subject to the restrictions of Section 9 (Confidentiality) herein.
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
1.2. Availability. We will use commercially reasonable efforts to provide access to and use of the Services twenty-four (24) hours a day, seven (7) days a week, subject to scheduled downtime for routine maintenance, emergency maintenance, system outages, and other outages beyond our control.
1.3. Help Desk. We will assist You as needed on issues relating to usage, including via e-mail, ora toll-free Help Desk five (5) days per week, at scheduled hours, currently 8:00 am to 6:00 pm Eastern Time, Monday-Friday or https://support.vectorsolutions.com/s/contactsupport. Tier 1 Support Services and other ancillary services may be provided by personnel who do not reside in the U.S. or are not U.S. citizens.
1.4. Changes to the Services. We reserve the right, in our discretion, to replace, substitute, update or upgrade (collectively, “Change”) any of the Services that are necessary or useful to: (a) maintain or enhance (i) the quality or delivery of the Services; (ii) the competitive strength of or market for the Services; or (iii) the Services’ cost efficiency or performance; or (b) to comply with applicable law. For no additional charge, we may also provide you with Changes to the Services that We make generally available to our other customers. All Changes to the Services are subject to these terms and conditions.
1.5. Additional Services. From time to time, the Parties may decide in their discretion to add additional Services, subject to the Parties’ execution of one or more Order Forms. Each Order Form, including the initial Order Form, incorporates and shall incorporate this Agreement by reference.
2. YOUR RESPONSIBILITIES AND USE RESTRICTIONS.
2.1. Compliance. You shall be responsible for all Named Users’ compliance with this Agreement and shall use commercially reasonable efforts to prevent unauthorized access to or use of the Services. You shall comply with all applicable laws, standards, and regulations and will not use the Services in a manner not specified or permitted by Us.
2.2. Identify Named Users. A “Named User” is defined as Your employees, consultants, contractors, students and agents You authorize to access and use the Services You are licensing during the term set forth in the applicable Order Form.
You will be responsible for the following: (a) cause each of Your Named Users to complete a unique profile if not created by Vector Solutions on their behalf; and (b) timely maintain a user database by adding a unique profile for each new Named Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
User. You will be responsible for identifying Named Users from time to time during the Term of this Agreement through available system capabilities. If you are a higher education institution, in no event will your Named Users exceed the number of students enrolled at Your institution as of the Effective Date.
2.3. Future Functionality. You agree that Your purchases are not contingent on Our delivery of any future functionality or features. You are not relying on any comments regarding future functionality or features.=
2.4. Audit of Service Usage. We will have the right, upon reasonable prior notice to You, at a mutually agreeable time, and no more than once in a twelve-month period to either audit or have an independent audit firm selected by Us audit You and/or Your platforms where our Software is installed or Services are used, and all backup files related to the Services to verify compliance with this Agreement. Such audit will be conducted at Our expense. In the event that an audit reveals that You have failed to pay the fees consistent with the number of Named Users/Use of the Services, You will remit to Us, the applicable fees for the overuse, based on the then-current per-unit rate on the applicable Order Form or invoice and reimburse Us for all reasonable fees and costs incurred in connection with such audit.
3. FEES AND PAYMENTS.
3.1. Fees and Payment. You will pay for the Services in accordance with the payment terms, frequency, and fee schedule in the applicable Order Form. All fees collected by Us under this Agreement are fully earned when due and nonrefundable when paid, except if You terminate this Agreement for cause as described in Section 5.2.
3.2. Due Date. All fees due under this Agreement must be paid in United States Dollars, Canadian Dollars or as specified in the applicable Order Form. We will invoice You in advance and all undisputed invoices are due and payable on the due date specified in the applicable Order Form.
3.3. Suspension of Service. If You do not make an undisputed payment on time, We may suspend Your or Your Named Users’ access to the Services without further notice until all overdue payments are paid in full. Our suspension of Your use of the Services or termination of the Agreement for Your violation of the terms of this Agreement will not change Your obligation to pay any and all payments due and owing for the Term. We may also suspend, terminate, or otherwise deny Your access or any Named User’s access to or use of all or any part of the Services, Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
without incurring any liability to You, if: (a) We receive a judicial or other governmental demand or order, subpoena, or law enforcement request that expressly or by reasonable implication requires Us to do so; or (b) We believe, in good faith and reasonable discretion, that: (i) You or any Named User, have failed to comply with any term of this Agreement, or accessed or used the Services beyond the scope of the rights granted, or for a purpose not authorized under this Agreement; or (ii) Your use of the Services causes a direct or indirect threat to our network function or integrity, or to Our other customers’ ability to access and use the Services; or (iii) You or any Named User, are or have been involved in any fraudulent, misleading, or unlawful activities relating to or in connection with any of the Services; or (iv) this Agreement expires or is terminated. This Section 3.3 does not limit any of Our other rights or remedies under this Agreement.
3.4. Taxes. All fees under this Agreement exclude all sales, use, value-added taxes, and other taxes and government charges, whether Federal, State, or foreign, and You will be responsible for payment of all such taxes (other than taxes based on our net income), fees, duties, and charges, and any related penalties and interest, arising from the payment of any and all fees under this Agreement including the access to or performance of the Services hereunder. If We have a legal obligation to pay or collect taxes for which You are responsible under the Agreement, then then We will invoice, and You will pay the appropriate amount unless You claim tax exempt status for amounts due under this Agreement and provides Us with a valid tax exemption certificate (authorized by the applicable governmental authority) promptly upon execution of this Agreement. If any taxes shall be required by law to be deducted or withheld from any fee payable hereunder by You to Us, You shall, after making the required deduction or withholding, increase such fee payable as may be necessary to ensure that We shall receive an amount equal to the fee We would have received had no such deduction or withholding been made.
4. INTELLECTUAL PROPERTY RIGHTS.
4.1. We alone (and our licensors, where applicable) shall own all rights, title, and interest in and to the Services, including our LMS, other software, technology (including development tools made available to You) and the course content, test results, survey data, website and any other services We provide, including all documentation associated with the foregoing. If You provide any suggestions, ideas, enhancement requests, feedback, recommendations, or other information (collectively “Feedback”), We may use such Feedback to improve the Services without charge, royalties, or other obligation to You, and Our use of Your Feedback Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
does not give You any property rights to the Services. The Vector Solutions name and logo are trademarks of Vector Solutions, and no right or license is granted to You to use them. We reserve all rights not expressly granted by Us to You hereunder.
4.2. You shall own all rights, title, and interest in and to Your added software, Your content, Your email addresses and personal information of Your Named Users You entered into the database, or any of Your customers or users. We will not, at any time, redistribute, share, or sell any of Your email addresses, email server domain names, customer names, or other personally-identifiable information. Course content that You purchase from third-party course providers and access through our LMS will require the sharing of certain user information with Us in order for Us to properly track and report usage.
4.3. You recognize that We regard the software We have developed to deliver the Services and the Services as our proprietary information and as confidential trade secrets of great value. You agree not to provide or to otherwise make available in any form the software or Services, or any portion thereof, to any person other than Your Named Users without our prior written consent. You further agree to treat the Services with at least the same degree of care with which You treat Your own confidential information and in no event with less care than is reasonably required to protect the confidentiality of the Services. Except as otherwise agreed in writing or to the extent necessary for You to use the Services in accordance with this Agreement, You are not allowed to: (a) copy the course content in whole or in part; (b) display, reproduce, create derivative works from, transmit, sell, distribute, rent, lease, sublicense, transfer or in any way exploit the course content in whole or in part; (c) embed the course content into other products; (d) use any of our trademarks, service marks, domain names, logos, or other identifiers or any of our third party suppliers; (e) reverse engineer, decompile, disassemble, or access the source code of any of our Services or software, (f) use the software or Services for any purpose that is unlawful; (g) alter or tamper with the Services and/or associated documentation in any way; (h) attempt to defeat any security measures that We may take to protect the confidentiality and proprietary nature of the Services; (i) remove, obscure, conceal, or alter any marking or notice of proprietary rights that may appear on or in the Services and/or associated documentation; or (j) except as permitted by this Agreement, knowingly allow any individual or entity to access Services without authorization under this Agreement for such access. These obligations apply to You regardless of the means through which the Services are Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
delivered to You (i.e., electronically (software as a service), by download or by email of a PDF).
4.4. We acknowledge that You alone shall own all rights, title, and interest in and to Your name, trademarks, and logos, and this Agreement does not give Us any rights of ownership to the same. You hereby authorize Us to use Your name, trademarks, or logos in promotional materials, press releases, advertising, or in other publications or websites, whether oral or written. If You do not consent to Our use of Your name or logo, You may withdraw Your consent at any time by notifying Us at [email protected].
4.5. Without limiting the confidentiality, data protection and intellectual property rights terms set forth in this Agreement, We have a perpetual right to use aggregated, anonymized, and statistical data (“Aggregated Data”) derived from the operation of the Services provided to You, and nothing herein shall be construed as prohibiting Us from utilizing the Aggregated Data in the provision of its Services or for operating purposes.
5. TERM, TERMINATION, AND NOTICE.
5.1. Term. The term of this Agreement will start on the Effective Date, and will remain in full force and effect for ninety (90) days after the termination or expiration of all Order Forms. Upon expiration or early termination of any Order Form or this Agreement, as applicable, Your license to the Services shall automatically terminate, You shall immediately discontinue all use of the Services and documentation, and You acknowledge that We will terminate Your ability to access the Services. Notwithstanding the foregoing, access to the Services may remain active for thirty (30) days solely for purpose of our record keeping.
5.2. Termination. Either Party may terminate this Agreement, effective upon written notice to the other Party (the “Defaulting Party”), if the Defaulting Party materially breaches this Agreement, and (i) that breach is incapable of cure, or (ii) with respect to a material breach capable of cure, the Defaulting Party does not cure the breach within thirty (30) days after receipt of written notice of the breach. The non- breaching Party’s notice shall describe the breach in sufficient detail for the Defaulting Party to identify the breach and, if curable, fashion a cure. If You terminate this Agreement due to Our material breach, then We will return an amount equal to the pro-rated fees already paid for the balance of the term as of the date of termination as Your only remedy. If We terminate this Agreement due to Your material breach (including a failure to pay any amounts due under any Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
Order Form), then, in addition to any other remedies We have relating to such breach, we have the right to accelerate and demand payment in full of all amounts owed for the remainder of the term of the Order Form(s).
5.3. Termination for Non-Appropriation. Public entities or institutions whose operating budgets are legislatively approved annually may terminate an automatic renewal or subsequent years of a multi-year term if funding for continuing the Services is not approved provided that You deliver written notice to Us of such non- appropriation within thirty (30) days following approval of the operating budget.
5.4. Notice. All required notices by either Party shall be given by email, personal delivery (including reputable courier service), fees prepaid, or by sending the notice by registered or certified mail return receipt requested, postage prepaid, and addressed as set forth in the applicable Order Form(s). Such notices shall be deemed to have been given and delivered upon receipt or attempted delivery (if receipt is refused), as the case may be, and the date of receipt identified by the applicable postal service on any return receipt card shall be conclusive evidence of receipt. Notices and other communications sent by e-mail shall be deemed received upon the sender’s receipt of an acknowledgment from the recipient (such as by the “return receipt requested” function, as available, return e-mail or other written acknowledgment). Either Party, by written notice to the other as described above, may alter its address for written notices.
6. MUTUAL WARRANTIES AND DISCLAIMER.
6.1. Mutual Representations and Warranties. Each Party represents and warrants to the other Party that: (a) it is duly organized, validly existing, and in good standing as a corporation or other entity under the Laws of the jurisdiction of its incorporation or other organization; (b) it has the full right, power, and authority to enter into and perform its obligations and grant the rights, licenses, consents, and authorizations it grants or is required to grant under this Agreement; (c) the acceptance of this Agreement has been duly authorized by all necessary corporate or organizational action; and (d) when executed and delivered by both Parties, this Agreement will constitute the legal, valid, and binding obligation of each Party, enforceable against each Party in accordance with its terms.
6.2. Disclaimer. EXCEPT AS EXPRESSLY PROVIDED HEREIN, NEITHER PARTY MAKES
ANY WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR
OTHERWISE, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR
A PARTICULAR PURPOSE, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
LAW. WE DO NOT WARRANT THAT THE USE OF THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE. THE SERVICES AND ASSOCIATED DOCUMENTATION ARE PROVIDED “AS IS,” AND WE PROVIDE NO OTHER EXPRESS,
IMPLIED, STATUTORY, OR OTHER WARRANTIES REGARDING THE SERVICES OR ASSOCIATED DOCUMENTATION.
YOU ACKNOWLEDGE THAT THE SERVICES DO NOT PROVIDE AND ARE NOT
INTENDED TO PROVIDE GENERAL MEDICAL, FINANCIAL OR LEGAL ADVICE AND ARE
NOT A SUBSTITUTE FOR FINANCIAL OR LEGAL ADVISORS, HEALTH ASSESSMENTS
AND INTERVENTIONS BY A QUALIFIED HEALTHCARE PROVIDER OR MENTAL HEALTH
COUNSELOR AND ARE PROVIDED SOLELY FOR INFORMATIONAL AND EDUCATIONAL PURPOSES AND SHALL NOT REPRESENT OTHERWISE. WE MAKES NO
GUARANTY, WARRANTY OR REPRESENTATION AS TO THE EFFECTIVENESS IN
CHANGING OR IN MODIFYING OR AFFECTING THE BEHAVIOR OR CONDUCT OF ANY USERS OF THE SERVICES.
WE MAKE NO PROMISE THAT USE OF THE SERVICES WILL PREVENT SEXUAL
ASSAULT, ALCOHOL OR OTHER DRUG ABUSE, SEXUAL HARASSMENT, STALKING,
DATING/DOMESTIC VIOLENCE, BULLYING, OR HAZING FROM OCCURRING, OR THAT THE SERVICES WILL NOT OFFEND SOME WHO USE IT. WE WILL NOT BE
RESPONSIBLE FOR ANY COSTS, LEGAL FEES, OR DAMAGES RESULTING FROM ANY CLAIM MADE AGAINST YOU BY ANYONE WHO USES THE SERVICES.
IF YOU UPLOAD ANY PERSONALLY-IDENTIFIABLE INFORMATION TO THE PLATFORM
OR THE SERVICES THAT IS NOT NECESSARY FOR US TO DELIVER THE SERVICES,
THEN WE WILL NOT BE RESPONSIBLE OR LIABLE FOR ANY DAMAGES RESULTING
FROM CLAIMS RELATING TO THE UPLOADING OR UNAUTHORIZED DISCLOSURE OF SUCH INFORMATION UNDER ANY CIRCUMSTANCES.
6.3. Disclaimer of Third-Party Content. If You upload or incorporate third-party content, which includes Your content, to our platform or Services, the third-party content providers, or You in the case of Your content, are responsible for ensuring such content is accurate and compliant with national and international laws. We are not and shall not be held responsible or liable for any third-party content You provide or Your use of that third-party content. THERE IS NO WARRANTY OF ANY
KIND, EXPRESS, IMPLIED, OR STATUTORY, REGARDING THIRD PARTY CONTENT ACCESSIBLE THROUGH THE SERVICES.
6.4. None of our employees, marketing partners, resellers, or agents are authorized to make any warranty other than the Warranties stated in this Agreement. The provisions in any specification, brochure, or chart are descriptive only and are not warranties.
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7. LIMITATION OF LIABILITY.
7.1. EXCEPT FOR CLAIMS RELATED TO VIOLATION OF INTELLECTUAL PROPERTY
RIGHTS, GROSS NEGLIGENCE, FRAUD, OR WILLFUL MISCONDUCT, (A) IN NO
EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY, ANY AFFILIATE,
THIRD-PARTY, OR YOUR NAMED USERS, WHETHER IN CONTRACT, WARRANTY,
TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, FOR SPECIAL, INCIDENTAL,
INDIRECT OR CONSEQUENTIAL DAMAGES (INCLUDING LOST PROFITS), ARISING
OUT OF OR IN CONNECTION WITH THIS AGREEMENT, AND (B) IF YOU HAVE ANY
BASIS FOR RECOVERING DAMAGES (INCLUDING FOR BREACH OF THIS
AGREEMENT), YOU AGREE THAT YOUR EXCLUSIVE REMEDY WILL BE TO
RECOVER DIRECT DAMAGES FROM US, UP TO AN AMOUNT EQUAL TO THE TOTAL FEES ALREADY PAID TO US FOR THE PRECEDING TWELVE (12) MONTHS.
7.2. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WHATEVER THE
LEGAL BASIS FOR THE CLAIM, UNDER NO CIRCUMSTANCES SHALL WE BE LIABLE TO
YOU, ANY AFFILIATE, ANY THIRD PARTY OR YOUR NAMED USERS FOR ANY CLAIM,
CAUSE OF ACTION, DEMAND, LIABILITY, DAMAGES, AWARDS, FINES, OR
OTHERWISE, ARISING OUT OF OR RELATING TO PERSONAL INJURY, DEATH, OR
OTHER HARM CAUSED FROM USE OF OR RELIANCE ON THE CONTENT OF THE COURSES OR SERVICES. YOU, YOUR AFFILIATES, EMPLOYEES, CONTRACTORS,
AGENTS, USERS, AND REPRESENTATIVES RELY ON THE CONTENT OF THE COURSES AND SERVICES AT YOUR OWN RISK. SOME JURISDICTIONS DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF CERTAIN TYPES OF DAMAGES SO, SOLELY TO THE
EXTENT SUCH LAW APPLIES TO YOU, THE ABOVE LIMITATIONS AND EXCLUSIONS MAY NOT APPLY TO YOU.
8. OBLIGATIONS OF BOTH PARTIES.
8.1. Our Obligation to You. We shall indemnify and hold You harmless from any and all claims, damages, losses, and expenses, including but not limited to reasonable attorneys’ fees, arising out of or resulting from any third-party claim that any document, course, or intellectual property We provide infringes or violates any intellectual property right of any person. Section 8.1 shall not apply to the extent the underlying allegation of a claim arises from: (i) modifications to Our platform or Services not authorized or made by Us, but solely to the extent the alleged infringement or violation is caused by such modification; (ii) combination of Our platform or Services with other products, applications, or processes not authorized or made by Us, but solely to the extent the alleged infringement or violation is Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
caused by such combination; or (iii) any breach of this Agreement by You, Your affiliates or any Named Users.
8.2. Your Obligation to Us. To the extent not prohibited by applicable law, You shall indemnify and hold Us harmless from any and all claims, damages, losses, and expenses, including but not limited to reasonable attorneys’ fees, arising out of or resulting from any third-party claim that any document, courses, intellectual property or personally-identifiable information You provide, incorporate into or upload to our platform or the Services infringes or violates any intellectual property right or privacy right of any person. In the event You are prohibited by law from indemnifying Us, You shall not upload any third party content to our platform.
9. CONFIDENTIALITY.
9.1. Each Party may from time to time disclose to the other Party “Confidential Information” which shall mean and include the Agreement, any Order Form(s), the Services (including without limitation all courses accessed through the Services), all documentation associated with the Services, software code (include source and object code), marketing plans, technical information, product development plans, research, trade secrets, know-how, ideas, designs, drawings, specifications, techniques, programs, systems, and processes.
9.2. Confidential Information does not include: (a) information generally available to or known to the public through no fault of the receiving Party; (b) information known to the recipient prior to the Effective Date of the Agreement; (c) information independently developed by the recipient outside the scope of this Agreement and without the use of or reliance on the disclosing Party’s Confidential Information; or (d) information lawfully disclosed by a third party. The obligations set forth in this Section shall survive termination of this Agreement.
9.3. Each Party agrees that it shall not disclose the Confidential Information of the other Party to any third party without the express written consent of the other Party, that it shall take reasonable measures to prevent any unauthorized disclosure by its employees, agents, contractors or consultants, that it shall not make use of any such Confidential Information other than for performance of this Agreement, and that it shall use at least the same degree of care to avoid disclosure of Confidential Information as it uses with respect to its own Confidential Information.
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
9.4. The confidentiality obligations imposed by this Agreement shall not apply to information required to be disclosed by compulsory judicial or administrative process or by law or regulation, provided that the receiving Party shall (if permitted) notify the disclosing Party of the required disclosure, shall use reasonable measures to protect the confidentiality of the Confidential Information disclosed.
The above confidentiality provisions shall apply only to the extent permissible under applicable Open Records Laws and Freedom of Information Acts.
10. MISCELLANEOUS.
10.1. Assignment. You may not assign or transfer any or all of its rights without Our prior written consent, except to an affiliate, or in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of Your assets; provided however that (i) You shall not assign this Agreement to any of our competitors, (ii) You provide Us with prior written notice of the assignment, including the identity of the assignee, and (iii) the assignee agrees in writing to be bound by all of the terms and conditions set forth herein and in Your then currently-effective Order Form(s).
10.2. Governing Law. This Agreement shall be governed by, and enforced in accordance with, the laws of the State of Florida, except where (i) You are a public entity or institution in which case the applicable state, or provincial law where You are located shall govern, in either case without regard to the state’s or local laws conflicts of laws provisions, or (ii) YOU ARE LOCATED IN A U.S. DOMESTIC
DEPENDENT NATION OR JURISDICTION OUTSIDE OF THE UNITED STATES IN WHICH
CASE YOU UNCONDITIONALLY AND IRREVOCABLY WAIVE YOUR SOVEREIGN
IMMUNITY FOR ANY CLAIMS RELATED TO VIOLATION OF INTELLECTUAL PROPERTY
RIGHTS, AND YOU CONSENT TO ANY VIOLATION OF INTELLECTUAL PROPERTY CLAIMS BEING BROUGHT IN A U.S. FEDERAL OR STATE COURT OF COMPETENT JURISDICITON. Your waiver of sovereign immunity and consent to claims being brought in a U.S. federal or state court are essential elements of this Agreement. If You are purchasing goods under this Agreement, the Parties agree that the United Nations Convention on Contracts for the International Sale of Goods and the United Nations Convention on the Limitation Period in the International Sale of Goods shall not apply to this Agreement. The Uniform Computer Information Transactions Act (UCITA) shall not apply to this Agreement. EACH PARTY WAIVES, TO THE
FULLEST EXTENT PERMITTED BY LAW, ANY RIGHT IT MAY HAVE TO A TRIAL BY JURY IN ANY ACTION ARISING HEREUNDER.
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
10.3. Export Regulations. All content and Services and technical data delivered under this Agreement are subject to applicable US and Canadian laws and may be subject to export and import regulations in other countries. Both Parties agree to comply strictly with all such laws and regulations and You acknowledge that You are responsible for obtaining such licenses to export, re-export, or import as may be required after delivery.
10.4. Force Majeure. In no event will either Party be liable or responsible to the other Party or be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement, (except for any obligations to make payments) when and to the extent such failure or delay in performing is due to, or arising out of, any circumstances beyond such Party’s control, including, without limitation, acts of God, strikes, lockouts, war, riots, lightning, fire, storm, flood, explosion, interruption or delay in power supply, computer virus, governmental laws, regulations, or shutdown, national or regional shortage of adequate power or telecommunications, or other restraints.
10.5. Amendment or Modification. We may amend or modify these Terms and Conditions at any time. If we modify or amend these Terms and Conditions, the changes will become effective upon any renewal of an Order Form.
10.6. No Waiver. No waiver of this Agreement shall be effective unless in writing and signed by the Parties.
10.7. Severability. If any provision of this Agreement is found to be contrary to law by a court of competent jurisdiction, such provision shall be of no force or effect, but the remainder of this Agreement shall continue in full force and effect.
10.8. Survival. All provisions of this Agreement (including without limitation those pertaining to confidential information, intellectual property ownership, and limitations of liability) that would reasonably be expected to survive expiration or early termination of this Agreement will do so.
10.9. No Third-Party Beneficiaries. The Parties do not intend to confer any right or remedy on any third party under this Agreement.
10.10. Purchase Orders. You may issue a purchase order if required by Your company or entity and failure to do so does not cancel any obligation You have to Us. If You do issue a purchase order – whether issued (i) before or after the Effective Date or (ii) in connection with the Initial Term or any renewal term of this Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
Agreement – it will be for Your convenience only. You agree that the terms and conditions of this Agreement shall control in all events. No different or additional terms or conditions contained in or linked from any purchase order or other instrument issued by You and purporting to govern Your use of the Services will be binding on the Parties, even if signed and returned, unless the Parties expressly agree in a writing, separate from such purchase order, to be bound by such terms and conditions.
10.11. Invoice. We will issue to You an invoice upon execution of each Order Form.
Any invoicing requirements specific to You must be notified to Us in writing prior to the execution of the Order Form. Any costs associated with Your invoicing requirements shall be borne by You.
10.12. Representations or Warranties: in the event We breach any representation or warranty that You have presented to Us and is not set forth in the Agreement, or is included in an attachment, exhibit, form, or schedule that You have provided, to the maximum extent permitted by applicable law, Your sole remedy will be to terminate the Agreement for cause in accordance with Agreement within thirty (30) days following the date you discover or should have discovered the breach.
10.13. Data Processing Agreement. If applicable, the parties shall negotiate in good faith and enter into any further data processing or transfer agreement, including any standard contractual clauses for transfers of data outside of the country where the personal data originates, as may be required to comply with applicable laws, rules and regulations regarding the collection, storage, transfer, use, retention and other processing of personal data consistent
with www.vectorsolutions.com/dpa (the “Vector DPA”). To the extent any term of any data processing or similar agreement You present to Us and we agree to confilict with any term of the Vector DPA, the applicable term(s) of the Vector DPA will supercede and prevail.
10.14. Data Breach Costs. In the event of a breach of data under Our care, custody and control caused solely and directly by Our negligence, We shall control and bear the costs of (a) complying with Our legal obligations relating to such breach, (b) providing notice to affected individuals, and (c) providing notice to government agencies, credit bureaus, and/or other entities to the extent required by applicable law.
10.15. Content Requests or Subpoenas. if (i) You receive a request from a third party for Our content or this Agreement or if You are requesting Us to produce any Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
of Our content of this Agreement in a circumstance where Our content of this Agreement may be shared with a third party, including in connection with litigation (or possible litigation), a public records request, an audit, or an investigation or (ii) We are compelled to produce Our content or this Agreement in connection with a legal process pursuant to which you are a named or an interested party, then you agree to pay our external fees and costs (including reasonable attorneys’ fees) incurred in connection with such production. In connection with any content production request per clause (i) above, you are required to notify us of the request in writing by sending an email to [email protected].
Nothing herein creates any obligation for Us to provide Our content or this Agreement to a third party and, in all circumstances, Our content and this Agreement must continue to be protected as otherwise provided in this Agreement.
10.16. Termination – Payment of Our Costs. If the Agreement is terminated for any reason or no reason and any Order Form requires that We perform Development Services (as defined below), You will pay Us for all of our Development Services costs incurred through the Agreement termination date in addition to all other amounts You owe to us in connection with such termination. For purposes of this Agreement Development Services shall mean any content, hardware or software creation, development, configuration, implementation or similar services.
Development Services may be provided by personnel who do not reside in the U.S. or are not U.S. citizens.
10.17. Special Terms and Conditions; Service-Specific Terms and Conditions. See https://www.vectorsolutions.com/additional-terms-and- conditions/ for special terms and conditions and the service-specific terms and consitions incorporated by reference into this Agreement.
10.18. Entire Agreement. This Agreement and each Order Form represent the entire understanding and agreement between the Parties, and supersedes all other negotiations, proposals, understandings, and representations (written or oral) made by and between You and Us. You acknowledge and agree that the terms of this Agreement are incorporated in, and are a part of, each purchase order, invoice, or Order Form related to our provision of Services. This Agreement prevails over any additional or conflicting terms or conditions in any purchase orders, invoices, online procurement terms, agreements or other non-negotiated forms relating to the Services or this Agreement hereto even if dated later than the Effective Date.
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED?
INSR ADDLSUBRLTR INSDWVD
PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext):E-MAILADDRESS:INSURER A :INSURED INSURER B :INSURER C :INSURER D :INSURER E :INSURER F :
POLICY NUMBERPOLICY EFFPOLICY EXPTYPE OF INSURANCELIMITS(MM/DD/YYYY)(MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIABEXCESS LIABWORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE$DAMAGE TO RENTEDCLAIMS-MADEOCCUR $PREMISES (Ea occurrence)MED EXP (Any one person)$PERSONAL & ADV INJURY$GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$PRO-POLICYLOC PRODUCTS - COMP/OP AGGJECT OTHER: $COMBINED SINGLE LIMIT$(Ea accident)ANY AUTO BODILY INJURY (Per person)$OWNEDSCHEDULEDBODILY INJURY (Per accident)$AUTOS ONLYAUTOSHIREDNON-OWNEDPROPERTY DAMAGE$AUTOS ONLYAUTOS ONLY(Per accident)$OCCUR EACH OCCURRENCECLAIMS-MADEAGGREGATE$DEDRETENTION$ PEROTH-STATUTEERE.L. EACH ACCIDENTE.L. DISEASE - EA EMPLOYEE$If yes, describe underE.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGENAIC #
COMMERCIAL GENERAL LIABILITY
Y / NN / A(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGESCERTIFICATE NUMBER:REVISION NUMBER:
CERTIFICATE HOLDERCANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCEDATE (MM/DD/YYYY)
$
$$$$
The ACORD name and logo are registered marks of ACORD
4/21/2026
10052Vector SolutionsRedVector.com LLC4890 W. Kennedy Blvd., Suite 300Tampa, FL 33609203032028122667 A 1,000,000D033074389/30/20259/30/20261,000,00015,0001,000,00010,000,0002,000,0001,000,000B 736555189/30/20259/30/202610,000,000C 567310759/30/20259/30/202610,000,000A 7184-51-469/30/20259/30/20261,000,000N 1,000,0001,000,000DProfessional E&OD033074269/30/2025Per Claim/Aggregate5,000,000DCyber LiabilityD033074269/30/20259/30/2026Per Claim/ Aggregate5,000,000Evidence of Insurance.
City of Vallejo555 Santa Clara StreetVallejo, CA 94590
VECTSOL-01PATSB4
Alera Group1041 Old Cassatt RoadBerwyn, PA 19312Sarah [email protected] National Insurance CompanyGreat Northern Insurance CoFederal Insurance CompanyAce American Insurance Co.
X9/30/2026
X XXXX XX X
FORM NUMBER:
EFFECTIVE DATE:
The ACORD name and logo are registered marks of ACORD
ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE
FORM TITLE:
Page of
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01)
AGENCY CUSTOMER ID:LOC #:
AGENCY NAMED INSUREDPOLICY NUMBERCARRIER NAIC CODE
© 2008 ACORD CORPORATION. All rights reserved.
Alera Group
VECTSOL-01
SEE PAGE 1
1 SEE PAGE 1ACORD 25Certificate of Liability Insurance
0 SEE P 1Vector SolutionsRedVector.com LLC4890 W. Kennedy Blvd., Suite 300Tampa, FL 33609SEE PAGE 1 PATSB41
25-26 Named Insured ScheduleAdditional Named Insureds: SimplyDigi.com, Inc; Convergence Training LLC; TargetSolutions Learning, LLC; Scenario Learning, LLC; Clearpond Technologies Inc.; NFORMD.NET LLC; Scenario Learning Canada ULC; TargetSolutions, Inc.; Casino Essentials LLC; ICGIP, LLC; CrewSense, LLC; Halligan, Inc..; TSL International Holdings, Inc.; 1168940B.C Ltd.; Medteq Solutions CA Ltd; Livesafe, Inc. Industrysafe, LLC; Industrysafe IP, LLC; DiversityEdu LLC; CPN Holdings, LLC; ETH Midco, LLC; Envisage Technologies, LLC; Guardian Tracking, LLC; CareSafely, Inc; Get Inclusive, Inc.; CTE-PTV Solutions, LLC; Ardent Sky, LLC ; Frontline Public Safety Solutions, LLCProfessional E&O Retroactive Date: 10/19/2011
J ul 1 0, 2 0 2 5 3: 3 2 P M, 1 3 6 1 0 3 7 3 6 1
C o ntr a ct a n d R o uti n g F or m
D at e Ori gi n at e d:
Fi n a nc e D e p art m e nt ∙ 5 5 5 S a nt a Cl ar a Str e et ∙ V all ej o ∙ C A ∙ 9 4 5 9 0 ∙ 7 0 7. 6 4 8. 4 5 9 2 D e p art m e nt: I nf or m ati o n T e c h n ol o g y D e p art m e nt, St aff C o nt a ct: N a v e e d A s hr af, n a v e e d. a s hr af @ cit y of v all ej o. n et C o ntr a ct T y p e: Ot h er: Tr ai ni n g S er vi c e s V e n d or: V E C T O R S O L U TI O N S ( V E N D O R # 1 0 2 9 0 3) C o ntr a ct N ot t o E x c e e d A m o u nt: 8 9 2 5 6. 6 8 C o ntr a ct St art D at e: A u g 0 1, 2 0 2 5 E n d D at e: J ul 3 1, 2 0 2 9 O pti o n t o E xt e n d: N o n e
A ut h orit y t o C o ntr a ct: Cit y M a n a g er
Ot h er C o m m e nts:
O nli n e tr ai ni n g s oft w ar e f or w at er a n d fir e d e p art m e nt s.
Att a c h m e nts ar e u pl o a d e d f or r e vi e w h er e : htt ps:// bit.l y/ v C o ntr acts A p pr o v e d Pr e -R e q ui siti o n F or m
I h a v e u pl o a d e d a d diti o n al fil e s. N o
D o c u si g n E n v el o p e I D: 5 4 9 8 E D D C- D 5 9 0- 4 3 F 9- 8 B A A- 6 E 4 4 E B D E 8 2 2 A 2 6I T 0 21
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
City Attorney's Office
Department Head
Finance Department
City Manager
City Clerk
Return executed contract to: Naveed Ashraf
Jul 10, 2025 3:27 PM, 1361036228
Ǧ
· ͙͙͙ · · · ͙͔͘͝͝ · ͔͛͛Ǥ͚͘͜Ǥ͙͖͘͝ Department: Information Technology Department,
Staff Contact: Naveed Ashraf, [email protected] Vendor:VECTOR SOLUTIONS Vendor Number 102903
Term: Multi-year Term
Anticipated Start Date: Aug 01, 2025
Anticipated End Date: Jul 31, 2029
Will an HTE Purchase Order be used as the contract/agreement?
Purchasing Authority: City Manager
Total Projected Expenditure: 89256.68
Anticipated Account Number Water and Fire
Multiple Project Numbers?Multiple Account Numbers?ǡ Description of Proposed Purchase:
Online training plate form for fire and water department.
I have reviewed the city-wide contracts, expenditure and encumbrance reports to comply with the VMC.
It is existing vendor but total City-wide expenses are not anticipated to hit the cap of $100,000 in a single FY.
Competitive Process: I am exempt from having to complete a Competitive Process Exemption Explanationǣ
4-Legal or professional services that are highly specialized.
Explanation for Vendor Selection:
Existing vendor. Highly specialized service. Vendor selected through our insurance carrier.
Uploaded documents available for review https://bit.ly/vPreReqs.
WarrantyNot sure
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
Pre-Requisition Signature Section
Complete HTE Requisition and Write # here before routing:
Department Comment
Supervisor/Manager: Andrew Murray
Title: City Manager
E-mail: [email protected]
_
_
Signature Date
Delegated Signee: Naveed Ashraf
Title: IT Director
E-mail: [email protected]
_
Signature Date
Route Final HTE PO to City Clerk for Contract Log
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A 7/21/2025
7/23/2025
Quote ID
Q-430076
Contact Name
Alycia Maasen
TargetSolutions, LLC SaaS OF. C (Issued 12.01.2024)
TargetSolutions Learning, LLC Order Form
Schedule A
Date: Friday, May 9, 2025
Client Information
Client Name: City of Vallejo (CA)
Address:
555 Santa Clara Street
Vallejo, CA 94590
Primary Contact Name:
Naveed Ashraf
Primary Contact Phone:
707-648-4420
Agreement Term
Effective Date: 08/01/2025 Initial Term: 60 months
Invoicing Contact Information (Please fill in missing information) Billing Contact Name: IT
Billing Address:
555 Santa Clara Street
Vallejo, California 94590
Billing Phone:
707.648.4420
Billing Email:
[email protected]
[email protected]
PO#: Billing Frequency:
Annual
Payment Terms:
Net 30
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
Quote ID
Q-430076
TargetSolutions, LLC SaaS OF. C (Issued 12.01.2024)
Annual Fee(s)
Product
Code Product Description
Minimum
Annual
Commitment
Price Sub Total
TSMAINTFEE
S
Vector LMS,
TargetSolutions Edition
- Maintenance Fee
Vallejo Water
Department 1 $395.00 $395.00
TSCAREER
Vector LMS,
TargetSolutions
Editions - Career
Tracking Platform
Vallejo Water
Department 83 $80.00 $6,640.00
TSPREMIER
Vector LMS,
TargetSolutions Edition
Premier Membership
Fire 99 $80.00 $7,920.00
TSEVAL Vector Evaluations+ Fire 99 $27.32 $2,704.68
TSMAINTFEE
S
Vector LMS,
TargetSolutions Edition
- Maintenance Fee
Fire 1 $395.00 $395.00
Annual Total: $18,054.68
One-Time Fee(s)
Product
Code Product Description Qty Price Sub Total
CTU Contract True-Up
Adjustment
Credit to cover Sep,
Oct, Nov and Dec 2025
for Fire LMS paid.
Amount figured with one
time charge to cover
Fire EV + for June and
July 2025 and City LMS
for June and July 2025
since moving contract
start dates all to 8/1/25
1 ($1,016.72) ($1,016.72)
One-Time Total: ($1,016.72)
Total (including Annual and One-Time): $17,037.96
This is not an invoice.
Order Form Terms and Conditions.
1. Additional Named Users added after the Effective Date (e.g., Named Users above the Effective Date Named Users) will be invoiced at the retail per Named User fee at the end of each calendar quarter thereafter (the “Measurement Date”). Such Additional Named Users shall be invoiced at the contracted per Named User fee for subsequent periods after the Measurement Date.
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
Quote ID
Q-430076
TargetSolutions, LLC SaaS OF. C (Issued 12.01.2024)
2. Fees, both during the Initial Term, as well as any Renewal Terms, shall be increased by 0.0% per contract year.
3. All undisputed invoices are due and payable Net 30 days after invoice date (“Due Date”). Any fees unpaid for more than 10 days past the Due Date shall bear interest at 1.5% per month or the highest applicable rate permitted by law.
4. Upon termination or expiration of the Initial Term, this Agreement may be renewed upon mutual wr itten agreement signed by both Parties
Additional Terms and Conditions
1. This Order Form is governed by the Master Software as a Service Agreement at https://www.vectorsolutions.com/master-software-as-a-service-agreement/ (the “Governing Contract”).
Capitalized terms not otherwise defined in this Order Form have the meanings assigned to them in the Governing Contract.
2. To the extent any term(s) of the Governing Contract and this Order Form conflict, the term(s) of this Order Form will supercede the conflicting term(s) of the Governing Contract.
3. This Order Form will become effective when signed by both Parties. Unless both Parties sign this Order Form, the pricing and terms offered in this Order Form expire on the Offer Expiration Date stated above.
4. This Order Form and the pricing terms herein are specific to You and shall be considered Our Confidential Information. To the extent shared with any permitted third parties pursuant to the confidentiality terms between the Parties, such third party shall be bound by terms that prohibit their use of the information for any purpose beyond providing services to You, including restricting their use of the information in any aggregated or anonymized format.
5. IF YOU ARE LOCATED OUTSIDE THE UNITED STATES, Your data, including Your and Your End Users’ personally-identifiable data, will be exported to the United States to enable us to administer, operate and process the Services.
To proceed, please sign this Order Form
Signatures
Each undersigned hereby represents that he/she is an authorized representative of the respective Party, and is authorized to commit the respective Party to all terms and conditions in this Order Form, and each undersigned acknowledges that the Parties rely on such representation in their agreements set forth in this Order Form.
Target Solutions Learning, LLC d/b/a Vector Solutions City of Vallejo (CA) 4890 W. Kennedy Blvd, Suite 300
Tampa, FL 33609
555 Santa Clara Street
Vallejo, CA 94590
By: \ \s2\ By: \ \s1\
Printed Name: Jackelin Maguire Printed Name:
Title: Renewal Management Manager Title:
Date: \ \d2\ Date: \ \d1\
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A 7/22/2025
Jason Ta
7/23/2025
Acting City Manager on behalf of City
Manager Andrew Murray
Quote ID
Q-430076
TargetSolutions, LLC SaaS OF. C (Issued 12.01.2024)
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
VECTOR SOLUTIONS
January 2025
This Vector Solutions Master Software as a Service Agreement (the “Agreement”) is between the Vector Solutions entity identified in the initial Order Form (as defined below) (“We”, “Us” or “Our”) and the Vector Solutions customer identified in the initial Order Form (“You” or “Your”) (each a “Party” and collectively the “Parties”). The Agreement is effective as of the date set forth in the initial Order Form (the “Effective Date”) and governs Your license, purchase and ongoing use of the Services (as defined below). Order Form shall mean any document (including any “Schedule A”) setting forth, among other things, the Services that You are licensing or purchasing from Us and the pricing therefor.
1. SERVICES.
1.1. Access and Use. We grant You a non-exclusive, non-transferable, non- sublicensable, revocable authorization to remotely access and use the software as a service offering and other services identified in any effective Order Form (the “Services”) and, unless prohibited by law, We will provide access to any persons You designate for use as described in these terms and conditions (such persons, Named Users (as defined below)). For clarification and unless otherwise provided in an Order Form, We authorize access and use on a “one user per one authorization basis” and once granted, You are not allowed to transfer authorizations to other users. Your ability to use the Services may be affected by minimum system requirements or other factors, such as Your Internet connection. We also grant you the limited right to use any reports and information provided by Us to You subject to the restrictions of Section 9 (Confidentiality) herein.
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
1.2. Availability. We will use commercially reasonable efforts to provide access to and use of the Services twenty-four (24) hours a day, seven (7) days a week, subject to scheduled downtime for routine maintenance, emergency maintenance, system outages, and other outages beyond our control.
1.3. Help Desk. We will assist You as needed on issues relating to usage, including via e-mail, ora toll-free Help Desk five (5) days per week, at scheduled hours, currently 8:00 am to 6:00 pm Eastern Time, Monday-Friday or https://support.vectorsolutions.com/s/contactsupport. Tier 1 Support Services and other ancillary services may be provided by personnel who do not reside in the U.S. or are not U.S. citizens.
1.4. Changes to the Services. We reserve the right, in our discretion, to replace, substitute, update or upgrade (collectively, “Change”) any of the Services that are necessary or useful to: (a) maintain or enhance (i) the quality or delivery of the Services; (ii) the competitive strength of or market for the Services; or (iii) the Services’ cost efficiency or performance; or (b) to comply with applicable law. For no additional charge, we may also provide you with Changes to the Services that We make generally available to our other customers. All Changes to the Services are subject to these terms and conditions.
1.5. Additional Services. From time to time, the Parties may decide in their discretion to add additional Services, subject to the Parties’ execution of one or more Order Forms. Each Order Form, including the initial Order Form, incorporates and shall incorporate this Agreement by reference.
2. YOUR RESPONSIBILITIES AND USE RESTRICTIONS.
2.1. Compliance. You shall be responsible for all Named Users’ compliance with this Agreement and shall use commercially reasonable efforts to prevent unauthorized access to or use of the Services. You shall comply with all applicable laws, standards, and regulations and will not use the Services in a manner not specified or permitted by Us.
2.2. Identify Named Users. A “Named User” is defined as Your employees, consultants, contractors, students and agents You authorize to access and use the Services You are licensing during the term set forth in the applicable Order Form.
You will be responsible for the following: (a) cause each of Your Named Users to complete a unique profile if not created by Vector Solutions on their behalf; and (b) timely maintain a user database by adding a unique profile for each new Named Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
User. You will be responsible for identifying Named Users from time to time during the Term of this Agreement through available system capabilities. If you are a higher education institution, in no event will your Named Users exceed the number of students enrolled at Your institution as of the Effective Date.
2.3. Future Functionality. You agree that Your purchases are not contingent on Our delivery of any future functionality or features. You are not relying on any comments regarding future functionality or features.=
2.4. Audit of Service Usage. We will have the right, upon reasonable prior notice to You, at a mutually agreeable time, and no more than once in a twelve-month period to either audit or have an independent audit firm selected by Us audit You and/or Your platforms where our Software is installed or Services are used, and all backup files related to the Services to verify compliance with this Agreement. Such audit will be conducted at Our expense. In the event that an audit reveals that You have failed to pay the fees consistent with the number of Named Users/Use of the Services, You will remit to Us, the applicable fees for the overuse, based on the then-current per-unit rate on the applicable Order Form or invoice and reimburse Us for all reasonable fees and costs incurred in connection with such audit.
3. FEES AND PAYMENTS.
3.1. Fees and Payment. You will pay for the Services in accordance with the payment terms, frequency, and fee schedule in the applicable Order Form. All fees collected by Us under this Agreement are fully earned when due and nonrefundable when paid, except if You terminate this Agreement for cause as described in Section 5.2.
3.2. Due Date. All fees due under this Agreement must be paid in United States Dollars, Canadian Dollars or as specified in the applicable Order Form. We will invoice You in advance and all undisputed invoices are due and payable on the due date specified in the applicable Order Form.
3.3. Suspension of Service. If You do not make an undisputed payment on time, We may suspend Your or Your Named Users’ access to the Services without further notice until all overdue payments are paid in full. Our suspension of Your use of the Services or termination of the Agreement for Your violation of the terms of this Agreement will not change Your obligation to pay any and all payments due and owing for the Term. We may also suspend, terminate, or otherwise deny Your access or any Named User’s access to or use of all or any part of the Services, Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
without incurring any liability to You, if: (a) We receive a judicial or other governmental demand or order, subpoena, or law enforcement request that expressly or by reasonable implication requires Us to do so; or (b) We believe, in good faith and reasonable discretion, that: (i) You or any Named User, have failed to comply with any term of this Agreement, or accessed or used the Services beyond the scope of the rights granted, or for a purpose not authorized under this Agreement; or (ii) Your use of the Services causes a direct or indirect threat to our network function or integrity, or to Our other customers’ ability to access and use the Services; or (iii) You or any Named User, are or have been involved in any fraudulent, misleading, or unlawful activities relating to or in connection with any of the Services; or (iv) this Agreement expires or is terminated. This Section 3.3 does not limit any of Our other rights or remedies under this Agreement.
3.4. Taxes. All fees under this Agreement exclude all sales, use, value-added taxes, and other taxes and government charges, whether Federal, State, or foreign, and You will be responsible for payment of all such taxes (other than taxes based on our net income), fees, duties, and charges, and any related penalties and interest, arising from the payment of any and all fees under this Agreement including the access to or performance of the Services hereunder. If We have a legal obligation to pay or collect taxes for which You are responsible under the Agreement, then then We will invoice, and You will pay the appropriate amount unless You claim tax exempt status for amounts due under this Agreement and provides Us with a valid tax exemption certificate (authorized by the applicable governmental authority) promptly upon execution of this Agreement. If any taxes shall be required by law to be deducted or withheld from any fee payable hereunder by You to Us, You shall, after making the required deduction or withholding, increase such fee payable as may be necessary to ensure that We shall receive an amount equal to the fee We would have received had no such deduction or withholding been made.
4. INTELLECTUAL PROPERTY RIGHTS.
4.1. We alone (and our licensors, where applicable) shall own all rights, title, and interest in and to the Services, including our LMS, other software, technology (including development tools made available to You) and the course content, test results, survey data, website and any other services We provide, including all documentation associated with the foregoing. If You provide any suggestions, ideas, enhancement requests, feedback, recommendations, or other information (collectively “Feedback”), We may use such Feedback to improve the Services without charge, royalties, or other obligation to You, and Our use of Your Feedback Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
does not give You any property rights to the Services. The Vector Solutions name and logo are trademarks of Vector Solutions, and no right or license is granted to You to use them. We reserve all rights not expressly granted by Us to You hereunder.
4.2. You shall own all rights, title, and interest in and to Your added software, Your content, Your email addresses and personal information of Your Named Users You entered into the database, or any of Your customers or users. We will not, at any time, redistribute, share, or sell any of Your email addresses, email server domain names, customer names, or other personally-identifiable information. Course content that You purchase from third-party course providers and access through our LMS will require the sharing of certain user information with Us in order for Us to properly track and report usage.
4.3. You recognize that We regard the software We have developed to deliver the Services and the Services as our proprietary information and as confidential trade secrets of great value. You agree not to provide or to otherwise make available in any form the software or Services, or any portion thereof, to any person other than Your Named Users without our prior written consent. You further agree to treat the Services with at least the same degree of care with which You treat Your own confidential information and in no event with less care than is reasonably required to protect the confidentiality of the Services. Except as otherwise agreed in writing or to the extent necessary for You to use the Services in accordance with this Agreement, You are not allowed to: (a) copy the course content in whole or in part; (b) display, reproduce, create derivative works from, transmit, sell, distribute, rent, lease, sublicense, transfer or in any way exploit the course content in whole or in part; (c) embed the course content into other products; (d) use any of our trademarks, service marks, domain names, logos, or other identifiers or any of our third party suppliers; (e) reverse engineer, decompile, disassemble, or access the source code of any of our Services or software, (f) use the software or Services for any purpose that is unlawful; (g) alter or tamper with the Services and/or associated documentation in any way; (h) attempt to defeat any security measures that We may take to protect the confidentiality and proprietary nature of the Services; (i) remove, obscure, conceal, or alter any marking or notice of proprietary rights that may appear on or in the Services and/or associated documentation; or (j) except as permitted by this Agreement, knowingly allow any individual or entity to access Services without authorization under this Agreement for such access. These obligations apply to You regardless of the means through which the Services are Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
delivered to You (i.e., electronically (software as a service), by download or by email of a PDF).
4.4. We acknowledge that You alone shall own all rights, title, and interest in and to Your name, trademarks, and logos, and this Agreement does not give Us any rights of ownership to the same. You hereby authorize Us to use Your name, trademarks, or logos in promotional materials, press releases, advertising, or in other publications or websites, whether oral or written. If You do not consent to Our use of Your name or logo, You may withdraw Your consent at any time by notifying Us at [email protected].
4.5. Without limiting the confidentiality, data protection and intellectual property rights terms set forth in this Agreement, We have a perpetual right to use aggregated, anonymized, and statistical data (“Aggregated Data”) derived from the operation of the Services provided to You, and nothing herein shall be construed as prohibiting Us from utilizing the Aggregated Data in the provision of its Services or for operating purposes.
5. TERM, TERMINATION, AND NOTICE.
5.1. Term. The term of this Agreement will start on the Effective Date, and will remain in full force and effect for ninety (90) days after the termination or expiration of all Order Forms. Upon expiration or early termination of any Order Form or this Agreement, as applicable, Your license to the Services shall automatically terminate, You shall immediately discontinue all use of the Services and documentation, and You acknowledge that We will terminate Your ability to access the Services. Notwithstanding the foregoing, access to the Services may remain active for thirty (30) days solely for purpose of our record keeping.
5.2. Termination. Either Party may terminate this Agreement, effective upon written notice to the other Party (the “Defaulting Party”), if the Defaulting Party materially breaches this Agreement, and (i) that breach is incapable of cure, or (ii) with respect to a material breach capable of cure, the Defaulting Party does not cure the breach within thirty (30) days after receipt of written notice of the breach. The non- breaching Party’s notice shall describe the breach in sufficient detail for the Defaulting Party to identify the breach and, if curable, fashion a cure. If You terminate this Agreement due to Our material breach, then We will return an amount equal to the pro-rated fees already paid for the balance of the term as of the date of termination as Your only remedy. If We terminate this Agreement due to Your material breach (including a failure to pay any amounts due under any Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
Order Form), then, in addition to any other remedies We have relating to such breach, we have the right to accelerate and demand payment in full of all amounts owed for the remainder of the term of the Order Form(s).
5.3. Termination for Non-Appropriation. Public entities or institutions whose operating budgets are legislatively approved annually may terminate an automatic renewal or subsequent years of a multi-year term if funding for continuing the Services is not approved provided that You deliver written notice to Us of such non- appropriation within thirty (30) days following approval of the operating budget.
5.4. Notice. All required notices by either Party shall be given by email, personal delivery (including reputable courier service), fees prepaid, or by sending the notice by registered or certified mail return receipt requested, postage prepaid, and addressed as set forth in the applicable Order Form(s). Such notices shall be deemed to have been given and delivered upon receipt or attempted delivery (if receipt is refused), as the case may be, and the date of receipt identified by the applicable postal service on any return receipt card shall be conclusive evidence of receipt. Notices and other communications sent by e-mail shall be deemed received upon the sender’s receipt of an acknowledgment from the recipient (such as by the “return receipt requested” function, as available, return e-mail or other written acknowledgment). Either Party, by written notice to the other as described above, may alter its address for written notices.
6. MUTUAL WARRANTIES AND DISCLAIMER.
6.1. Mutual Representations and Warranties. Each Party represents and warrants to the other Party that: (a) it is duly organized, validly existing, and in good standing as a corporation or other entity under the Laws of the jurisdiction of its incorporation or other organization; (b) it has the full right, power, and authority to enter into and perform its obligations and grant the rights, licenses, consents, and authorizations it grants or is required to grant under this Agreement; (c) the acceptance of this Agreement has been duly authorized by all necessary corporate or organizational action; and (d) when executed and delivered by both Parties, this Agreement will constitute the legal, valid, and binding obligation of each Party, enforceable against each Party in accordance with its terms.
6.2. Disclaimer. EXCEPT AS EXPRESSLY PROVIDED HEREIN, NEITHER PARTY MAKES
ANY WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR
OTHERWISE, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR
A PARTICULAR PURPOSE, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
LAW. WE DO NOT WARRANT THAT THE USE OF THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE. THE SERVICES AND ASSOCIATED DOCUMENTATION ARE PROVIDED “AS IS,” AND WE PROVIDE NO OTHER EXPRESS,
IMPLIED, STATUTORY, OR OTHER WARRANTIES REGARDING THE SERVICES OR ASSOCIATED DOCUMENTATION.
YOU ACKNOWLEDGE THAT THE SERVICES DO NOT PROVIDE AND ARE NOT
INTENDED TO PROVIDE GENERAL MEDICAL, FINANCIAL OR LEGAL ADVICE AND ARE
NOT A SUBSTITUTE FOR FINANCIAL OR LEGAL ADVISORS, HEALTH ASSESSMENTS
AND INTERVENTIONS BY A QUALIFIED HEALTHCARE PROVIDER OR MENTAL HEALTH
COUNSELOR AND ARE PROVIDED SOLELY FOR INFORMATIONAL AND EDUCATIONAL PURPOSES AND SHALL NOT REPRESENT OTHERWISE. WE MAKES NO
GUARANTY, WARRANTY OR REPRESENTATION AS TO THE EFFECTIVENESS IN
CHANGING OR IN MODIFYING OR AFFECTING THE BEHAVIOR OR CONDUCT OF ANY USERS OF THE SERVICES.
WE MAKE NO PROMISE THAT USE OF THE SERVICES WILL PREVENT SEXUAL
ASSAULT, ALCOHOL OR OTHER DRUG ABUSE, SEXUAL HARASSMENT, STALKING,
DATING/DOMESTIC VIOLENCE, BULLYING, OR HAZING FROM OCCURRING, OR THAT THE SERVICES WILL NOT OFFEND SOME WHO USE IT. WE WILL NOT BE
RESPONSIBLE FOR ANY COSTS, LEGAL FEES, OR DAMAGES RESULTING FROM ANY CLAIM MADE AGAINST YOU BY ANYONE WHO USES THE SERVICES.
IF YOU UPLOAD ANY PERSONALLY-IDENTIFIABLE INFORMATION TO THE PLATFORM
OR THE SERVICES THAT IS NOT NECESSARY FOR US TO DELIVER THE SERVICES,
THEN WE WILL NOT BE RESPONSIBLE OR LIABLE FOR ANY DAMAGES RESULTING
FROM CLAIMS RELATING TO THE UPLOADING OR UNAUTHORIZED DISCLOSURE OF SUCH INFORMATION UNDER ANY CIRCUMSTANCES.
6.3. Disclaimer of Third-Party Content. If You upload or incorporate third-party content, which includes Your content, to our platform or Services, the third-party content providers, or You in the case of Your content, are responsible for ensuring such content is accurate and compliant with national and international laws. We are not and shall not be held responsible or liable for any third-party content You provide or Your use of that third-party content. THERE IS NO WARRANTY OF ANY
KIND, EXPRESS, IMPLIED, OR STATUTORY, REGARDING THIRD PARTY CONTENT ACCESSIBLE THROUGH THE SERVICES.
6.4. None of our employees, marketing partners, resellers, or agents are authorized to make any warranty other than the Warranties stated in this Agreement. The provisions in any specification, brochure, or chart are descriptive only and are not warranties.
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7. LIMITATION OF LIABILITY.
7.1. EXCEPT FOR CLAIMS RELATED TO VIOLATION OF INTELLECTUAL PROPERTY
RIGHTS, GROSS NEGLIGENCE, FRAUD, OR WILLFUL MISCONDUCT, (A) IN NO
EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY, ANY AFFILIATE,
THIRD-PARTY, OR YOUR NAMED USERS, WHETHER IN CONTRACT, WARRANTY,
TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, FOR SPECIAL, INCIDENTAL,
INDIRECT OR CONSEQUENTIAL DAMAGES (INCLUDING LOST PROFITS), ARISING
OUT OF OR IN CONNECTION WITH THIS AGREEMENT, AND (B) IF YOU HAVE ANY
BASIS FOR RECOVERING DAMAGES (INCLUDING FOR BREACH OF THIS
AGREEMENT), YOU AGREE THAT YOUR EXCLUSIVE REMEDY WILL BE TO
RECOVER DIRECT DAMAGES FROM US, UP TO AN AMOUNT EQUAL TO THE TOTAL FEES ALREADY PAID TO US FOR THE PRECEDING TWELVE (12) MONTHS.
7.2. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WHATEVER THE
LEGAL BASIS FOR THE CLAIM, UNDER NO CIRCUMSTANCES SHALL WE BE LIABLE TO
YOU, ANY AFFILIATE, ANY THIRD PARTY OR YOUR NAMED USERS FOR ANY CLAIM,
CAUSE OF ACTION, DEMAND, LIABILITY, DAMAGES, AWARDS, FINES, OR
OTHERWISE, ARISING OUT OF OR RELATING TO PERSONAL INJURY, DEATH, OR
OTHER HARM CAUSED FROM USE OF OR RELIANCE ON THE CONTENT OF THE COURSES OR SERVICES. YOU, YOUR AFFILIATES, EMPLOYEES, CONTRACTORS,
AGENTS, USERS, AND REPRESENTATIVES RELY ON THE CONTENT OF THE COURSES AND SERVICES AT YOUR OWN RISK. SOME JURISDICTIONS DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF CERTAIN TYPES OF DAMAGES SO, SOLELY TO THE
EXTENT SUCH LAW APPLIES TO YOU, THE ABOVE LIMITATIONS AND EXCLUSIONS MAY NOT APPLY TO YOU.
8. OBLIGATIONS OF BOTH PARTIES.
8.1. Our Obligation to You. We shall indemnify and hold You harmless from any and all claims, damages, losses, and expenses, including but not limited to reasonable attorneys’ fees, arising out of or resulting from any third-party claim that any document, course, or intellectual property We provide infringes or violates any intellectual property right of any person. Section 8.1 shall not apply to the extent the underlying allegation of a claim arises from: (i) modifications to Our platform or Services not authorized or made by Us, but solely to the extent the alleged infringement or violation is caused by such modification; (ii) combination of Our platform or Services with other products, applications, or processes not authorized or made by Us, but solely to the extent the alleged infringement or violation is Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
caused by such combination; or (iii) any breach of this Agreement by You, Your affiliates or any Named Users.
8.2. Your Obligation to Us. To the extent not prohibited by applicable law, You shall indemnify and hold Us harmless from any and all claims, damages, losses, and expenses, including but not limited to reasonable attorneys’ fees, arising out of or resulting from any third-party claim that any document, courses, intellectual property or personally-identifiable information You provide, incorporate into or upload to our platform or the Services infringes or violates any intellectual property right or privacy right of any person. In the event You are prohibited by law from indemnifying Us, You shall not upload any third party content to our platform.
9. CONFIDENTIALITY.
9.1. Each Party may from time to time disclose to the other Party “Confidential Information” which shall mean and include the Agreement, any Order Form(s), the Services (including without limitation all courses accessed through the Services), all documentation associated with the Services, software code (include source and object code), marketing plans, technical information, product development plans, research, trade secrets, know-how, ideas, designs, drawings, specifications, techniques, programs, systems, and processes.
9.2. Confidential Information does not include: (a) information generally available to or known to the public through no fault of the receiving Party; (b) information known to the recipient prior to the Effective Date of the Agreement; (c) information independently developed by the recipient outside the scope of this Agreement and without the use of or reliance on the disclosing Party’s Confidential Information; or (d) information lawfully disclosed by a third party. The obligations set forth in this Section shall survive termination of this Agreement.
9.3. Each Party agrees that it shall not disclose the Confidential Information of the other Party to any third party without the express written consent of the other Party, that it shall take reasonable measures to prevent any unauthorized disclosure by its employees, agents, contractors or consultants, that it shall not make use of any such Confidential Information other than for performance of this Agreement, and that it shall use at least the same degree of care to avoid disclosure of Confidential Information as it uses with respect to its own Confidential Information.
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9.4. The confidentiality obligations imposed by this Agreement shall not apply to information required to be disclosed by compulsory judicial or administrative process or by law or regulation, provided that the receiving Party shall (if permitted) notify the disclosing Party of the required disclosure, shall use reasonable measures to protect the confidentiality of the Confidential Information disclosed.
The above confidentiality provisions shall apply only to the extent permissible under applicable Open Records Laws and Freedom of Information Acts.
10. MISCELLANEOUS.
10.1. Assignment. You may not assign or transfer any or all of its rights without Our prior written consent, except to an affiliate, or in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of Your assets; provided however that (i) You shall not assign this Agreement to any of our competitors, (ii) You provide Us with prior written notice of the assignment, including the identity of the assignee, and (iii) the assignee agrees in writing to be bound by all of the terms and conditions set forth herein and in Your then currently-effective Order Form(s).
10.2. Governing Law. This Agreement shall be governed by, and enforced in accordance with, the laws of the State of Florida, except where (i) You are a public entity or institution in which case the applicable state, or provincial law where You are located shall govern, in either case without regard to the state’s or local laws conflicts of laws provisions, or (ii) YOU ARE LOCATED IN A U.S. DOMESTIC
DEPENDENT NATION OR JURISDICTION OUTSIDE OF THE UNITED STATES IN WHICH
CASE YOU UNCONDITIONALLY AND IRREVOCABLY WAIVE YOUR SOVEREIGN
IMMUNITY FOR ANY CLAIMS RELATED TO VIOLATION OF INTELLECTUAL PROPERTY
RIGHTS, AND YOU CONSENT TO ANY VIOLATION OF INTELLECTUAL PROPERTY CLAIMS BEING BROUGHT IN A U.S. FEDERAL OR STATE COURT OF COMPETENT JURISDICITON. Your waiver of sovereign immunity and consent to claims being brought in a U.S. federal or state court are essential elements of this Agreement. If You are purchasing goods under this Agreement, the Parties agree that the United Nations Convention on Contracts for the International Sale of Goods and the United Nations Convention on the Limitation Period in the International Sale of Goods shall not apply to this Agreement. The Uniform Computer Information Transactions Act (UCITA) shall not apply to this Agreement. EACH PARTY WAIVES, TO THE
FULLEST EXTENT PERMITTED BY LAW, ANY RIGHT IT MAY HAVE TO A TRIAL BY JURY IN ANY ACTION ARISING HEREUNDER.
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10.3. Export Regulations. All content and Services and technical data delivered under this Agreement are subject to applicable US and Canadian laws and may be subject to export and import regulations in other countries. Both Parties agree to comply strictly with all such laws and regulations and You acknowledge that You are responsible for obtaining such licenses to export, re-export, or import as may be required after delivery.
10.4. Force Majeure. In no event will either Party be liable or responsible to the other Party or be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement, (except for any obligations to make payments) when and to the extent such failure or delay in performing is due to, or arising out of, any circumstances beyond such Party’s control, including, without limitation, acts of God, strikes, lockouts, war, riots, lightning, fire, storm, flood, explosion, interruption or delay in power supply, computer virus, governmental laws, regulations, or shutdown, national or regional shortage of adequate power or telecommunications, or other restraints.
10.5. Amendment or Modification. We may amend or modify these Terms and Conditions at any time. If we modify or amend these Terms and Conditions, the changes will become effective upon any renewal of an Order Form.
10.6. No Waiver. No waiver of this Agreement shall be effective unless in writing and signed by the Parties.
10.7. Severability. If any provision of this Agreement is found to be contrary to law by a court of competent jurisdiction, such provision shall be of no force or effect, but the remainder of this Agreement shall continue in full force and effect.
10.8. Survival. All provisions of this Agreement (including without limitation those pertaining to confidential information, intellectual property ownership, and limitations of liability) that would reasonably be expected to survive expiration or early termination of this Agreement will do so.
10.9. No Third-Party Beneficiaries. The Parties do not intend to confer any right or remedy on any third party under this Agreement.
10.10. Purchase Orders. You may issue a purchase order if required by Your company or entity and failure to do so does not cancel any obligation You have to Us. If You do issue a purchase order – whether issued (i) before or after the Effective Date or (ii) in connection with the Initial Term or any renewal term of this Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
Agreement – it will be for Your convenience only. You agree that the terms and conditions of this Agreement shall control in all events. No different or additional terms or conditions contained in or linked from any purchase order or other instrument issued by You and purporting to govern Your use of the Services will be binding on the Parties, even if signed and returned, unless the Parties expressly agree in a writing, separate from such purchase order, to be bound by such terms and conditions.
10.11. Invoice. We will issue to You an invoice upon execution of each Order Form.
Any invoicing requirements specific to You must be notified to Us in writing prior to the execution of the Order Form. Any costs associated with Your invoicing requirements shall be borne by You.
10.12. Representations or Warranties: in the event We breach any representation or warranty that You have presented to Us and is not set forth in the Agreement, or is included in an attachment, exhibit, form, or schedule that You have provided, to the maximum extent permitted by applicable law, Your sole remedy will be to terminate the Agreement for cause in accordance with Agreement within thirty (30) days following the date you discover or should have discovered the breach.
10.13. Data Processing Agreement. If applicable, the parties shall negotiate in good faith and enter into any further data processing or transfer agreement, including any standard contractual clauses for transfers of data outside of the country where the personal data originates, as may be required to comply with applicable laws, rules and regulations regarding the collection, storage, transfer, use, retention and other processing of personal data consistent
with www.vectorsolutions.com/dpa (the “Vector DPA”). To the extent any term of any data processing or similar agreement You present to Us and we agree to confilict with any term of the Vector DPA, the applicable term(s) of the Vector DPA will supercede and prevail.
10.14. Data Breach Costs. In the event of a breach of data under Our care, custody and control caused solely and directly by Our negligence, We shall control and bear the costs of (a) complying with Our legal obligations relating to such breach, (b) providing notice to affected individuals, and (c) providing notice to government agencies, credit bureaus, and/or other entities to the extent required by applicable law.
10.15. Content Requests or Subpoenas. if (i) You receive a request from a third party for Our content or this Agreement or if You are requesting Us to produce any Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
of Our content of this Agreement in a circumstance where Our content of this Agreement may be shared with a third party, including in connection with litigation (or possible litigation), a public records request, an audit, or an investigation or (ii) We are compelled to produce Our content or this Agreement in connection with a legal process pursuant to which you are a named or an interested party, then you agree to pay our external fees and costs (including reasonable attorneys’ fees) incurred in connection with such production. In connection with any content production request per clause (i) above, you are required to notify us of the request in writing by sending an email to [email protected].
Nothing herein creates any obligation for Us to provide Our content or this Agreement to a third party and, in all circumstances, Our content and this Agreement must continue to be protected as otherwise provided in this Agreement.
10.16. Termination – Payment of Our Costs. If the Agreement is terminated for any reason or no reason and any Order Form requires that We perform Development Services (as defined below), You will pay Us for all of our Development Services costs incurred through the Agreement termination date in addition to all other amounts You owe to us in connection with such termination. For purposes of this Agreement Development Services shall mean any content, hardware or software creation, development, configuration, implementation or similar services.
Development Services may be provided by personnel who do not reside in the U.S. or are not U.S. citizens.
10.17. Special Terms and Conditions; Service-Specific Terms and Conditions. See https://www.vectorsolutions.com/additional-terms-and- conditions/ for special terms and conditions and the service-specific terms and consitions incorporated by reference into this Agreement.
10.18. Entire Agreement. This Agreement and each Order Form represent the entire understanding and agreement between the Parties, and supersedes all other negotiations, proposals, understandings, and representations (written or oral) made by and between You and Us. You acknowledge and agree that the terms of this Agreement are incorporated in, and are a part of, each purchase order, invoice, or Order Form related to our provision of Services. This Agreement prevails over any additional or conflicting terms or conditions in any purchase orders, invoices, online procurement terms, agreements or other non-negotiated forms relating to the Services or this Agreement hereto even if dated later than the Effective Date.
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
PRODUCER CONTACT
NAME:
FAXPHONE
(A/C, No):(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER: $
COMBINED SINGLE LIMIT
$(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED
BODILY INJURY (Per accident) $AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
$AUTOS ONLY AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CE
RTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
$
$
$
$
$The ACORD name and logo are registered marks of ACORD
7/14/2025
20508
Vector Solutions
Re
dVector.com LLC
4890 W. Kennedy Blvd., Suite 300
Tampa, FL 33609
20478
35 289
20427
20443
A 1,000,000
7094868662 11
/1/2024 11/1/2025 1,000,000
15 ,000
1,000,000
2,000,000
2,000,000
1,000,000B
7094868645 11
/1/2024 11/1/2025
10,000,000C
7094868659 11 /1/2024 11/1/2025 10,000,000
10,000
D
7094868693 11 /1/2024 11/1/2025 1,000,000
N 1,000,000
1,
000,000
E Professional E&O 81 7110535 11/1/2024 Per Claim/Aggregate 5, 000,000 E Cyber Liability 81 7110535 11/1/2024 11/1/2025 Per Claim/ Aggregate 5, 000,000 Evidence of Insurance.
City of Vallejo
55 5 Santa Clara Street
Vallejo, CA 94590
VECTSOL-01 PA TSB4
Alera Group
10 41 Old Cassatt Road
Berwyn, PA 19312
Sarah Haldeman
Sa
[email protected]
Valley Forge Insurance Co
National Fire Insurance Co of Hartford
Continental Insurance Co
American Casualty Co of Reading PA
Continental Casualty Co
X
11/1/2025
X
X
X
X X
X
X
X
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
FORM NUMBER:
EFFECTIVE DATE:
The ACORD name and logo are registered marks of ACORD
AD
DITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE
FORM TITLE:
Page of
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01)
AGENCY CUSTOMER ID:
LOC
#:
AGENCY NA MED INSURED
POLICY NUMBER
CARRIER NAIC CODE
© 2008 ACORD CORPORATION. All rights reserved.
Alera Group
VE
CTSOL-01
SEE PAGE 1
1 SEE PAGE 1
ACORD 25 Ce rtificate of Liability Insurance
1 SE
E P 1
Vector Solutions
Re
dVector.com LLC
4890 W. Kennedy Blvd., Suite 300
Tampa, FL 33609
SEE PAGE 1
PA
TSB4
1 2024 - 2025
Additional Named Insureds: SimplyDigi.com, Inc; Convergence Training LLC; TargetSolutions Learning, LLC; Scenario Learning, LLC; Clearpond Technologies Inc.; NFORMD.NET LLC; Scenario Learning Canada ULC; TargetSolutions, Inc.; Casino Essentials LLC; ICGIP, LLC; CrewSense, LLC; Halligan, Inc..; TSL International Holdings, Inc.; 1168940B.C Ltd.; Medteq Solutions CA Ltd; Livesafe, Inc. Industrysafe, LLC; Industrysafe IP, LLC; DiversityEdu LLC; CPN Holdings, LLC; ETH Midco, LLC; Envisage Technologies, LLC; Guardian Tracking, LLC; CareSafely, Inc; Get Inclusive, Inc.; CTE-PTV Solutions, LLC; Ardent Sky, LLC ; Frontline Public Safety Solutions, LLC
Professional E&O Retroactive Date: 10/19/2011
Docusign Envelope ID: 5498EDDC-D590-43F9-8BAA-6E44EBDE822A
CONSENT CALENDAR 8.L.
DATE: September 8, 2026
TO: Mayor and Members of the City Council
FROM: Leonard Job, P.E., Public Works Director
Glen March, P.E., Assistant Public Works Director/City Engineer SUBJECT: ACCEPT THE 2025 CAPE SEAL STREETS PROJECT (PROJECT NO. MP2025) PERFORMED BY GHILOTTI BROS., INC. AS COMPLETE AND AUTHORIZE THE CITY
CLERK TO FILE A NOTICE OF COMPLETION WITH THE SOLANO COUNTY
RECORDER'S OFFICE
RECOMMENDATION
Accept the 2025 Cape Seal Streets Project (Project No. MP2025) performed by Ghilotti Bros., Inc. as complete and authorize the City Clerk to file a Notice of Completion with the Solano County Recorder's Office.
REASONS FOR RECOMMENDATION
The City Engineer has determined that the work was completed in compliance with the City-approved Plans and Specifications.
BACKGROUND AND DISCUSSION
On July 22, 2025, the City Council adopted Resolution 25-129 awarding the construction contract for the 2025 Cape Seal Project (Project No. MP2025) in the amount of $3,689,824.98 to Ghilotti Bros., Inc. Construction began on September 2, 2025, and the project was completed on June 23, 2026.
The project improvements included pavement rehabilitation of residential streets as well as the removal and replacement of curb, gutter, sidewalk, curb ramps, pavement striping, and pavement markings.
The total construction cost was $4,127,688.18, which includes contract change orders (CCO) totaling $437,863.20. The largest CCO was in the amount of $341,636 for additional curb ramp work to meet ADA requirements without adversely impacting drainage.
Staff recommends accepting the 2025 Cape Seal Project (Project No. MP2025), performed by Ghilotti Bros., Inc. as complete and authorizing the City Clerk to file a Notice of Completion with the Solano County Recorder’s Office.
FISCAL IMPACT
There is no fiscal impact associated with accepting the Cape Seal Streets project as complete.
City Council appropriated $11,000,000 of Measure P budget for Project MP2025. This funding supports the design of the City's 10-Year Pavement Improvement Program, design of the MP2025 street improvement projects, and construction of the MP2025 improvement projects, which include the Cape Seal subproject, the Mill/Overlay subproject, and associated ADA curb ramp improvements.
The 10-Year Pavement Improvement Program and the Cape Seal Streets subproject have been completed, while the Mill/Overlay Streets subproject remains under construction.
Date: September 8, 2026
Subject: ACCEPT THE 2025 CAPE SEAL STREETS PROJECT (PROJECT NO. MP2025) PERFORMED BY GHILOTTI BROS., INC. AS COMPLETE AND AUTHORIZE THE
CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE SOLANO COUNTY
RECORDER'S OFFICE
Staff is requesting acceptance of the Cape Seal Streets subproject only. Accordingly, the budget and expenditure information presented below reflects only the Cape Seal portion of Project MP2025. The expenditures shown represent costs paid to date; however, additional invoices are anticipated prior to final project closeout.
Any remaining budget associated with the Cape Seal Streets subproject will be applied to the remaining work within Project MP2025, specifically the Mill/Overlay Streets subproject. Staff does not anticipate any Measure P funding will remain after completion and closeout of the overall MP2025 project.
SOURCES BUDGET EXPENDITURES
Fund 228: Measure P
(MP2025: Measure P Cape Seal Street Paving)
$5,200,000.00
Design ($280,306.77)
Construction ($4,127,688.18)
Staff ($244,473.84)
Consultants ($270,824.85)
Miscellaneous ($779.14)
TOTAL $5,200,000.00 ($4,924,073.56)
ENVIRONMENTAL REVIEW
The proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301(c) "Existing Facilities", which applies to the repair and maintenance of highways and streets, sidewalks, gutters, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of safety enhancement facilities, including but not limited to high visibility crosswalks, advanced warning signs.
ATTACHMENTS
1. Attachment 1 - MP2025 Cape Seal Project Street Map
2. Attachment 2 - MP2025 Cape Seal Project List of Streets
Date: September 8, 2026
Subject: ACCEPT THE 2025 CAPE SEAL STREETS PROJECT (PROJECT NO. MP2025) PERFORMED BY GHILOTTI BROS., INC. AS COMPLETE AND AUTHORIZE THE
CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE SOLANO COUNTY
RECORDER'S OFFICE
CONTACT
Leonard Job, P.E., Public Works Director, (707) 648-4433 [email protected]
ATTACHMENT 1
LOCATION MAP
LOCATION MAP
2025 CAPE SEAL PROJECT NO. MP-0001!
CITY OF VALLEJO PROJECT NO. PW9745
ATTACHMENT 2
LIST OF STREETS
ATTACHMENT 2
STREET NAME BEGINNING END PCI AREA (SY)
DISTRICT 1
CREEKVIEW DRIVE GLENVIEW CIRCLE TOPELY COURT 62 2,836
CREEKVIEW DRIVE 425’ WEST OF TOPELY TOPELY COURT 61 1,558 DARLEY DRIVE TROTTER REYNARD 57 6,413
GARNET CIRCLE GARNET DRIVE (N) GARNET DRIVE (S) 67 5,672 GARNET DRIVE ASCOT PARKWAY EAST END 72 8,774
LEGEND CIRCLE STERLING STREET LEGEND CIRCLE 62 13,713
WOODSON WAY WOODRIDGE DRIVE OAKWOOD AVENUE 61 6,233
WOODVALE STREET HALE STREET WOODSON WAY 61 1,210
DISTRICT 2
OLYMPIC DRIVE QUARTZ LANE WHITNEY AVENUE 70 4,913
PLATINUM COURT QUARTZ LANE CUL DE SAC 71 1,321
DISTRICT 3
CROWNPOINTE DRIVE LONGRIDGE DRIVE END 59 3,395
LONGRIDGE DRIVE BENICIA ROAD SUNNYGLEN DRIVE 72 2,922
LONGRIDGE DRIVE SUNNYGLEN DRIVE END 59 4,389
SEA HORSE DRIVE PUEBLO WAY EAST END 62 8,711
STARFISH DRIVE 730’ S/O NAUTILLUS DRIVE SEAHORSE DRIVE 58 2,053 SUNNYGLEN DRIVE LONGRIDGE DRIVE (W) LONGRIDGE DRIVE (N) 67 3,436 DISTRICT 4
ALABAMA STREET SACRAMENTO STREET SONOMA BOULEVARD 67 3,778 ALABAMA STREET MARE ISLAND WAY SACRAMENTO STREET 62 1,750 FARRAGUT AVENUE MARE ISLAND/WILSON WILSON AVENUE 62 740 FARRAGUT AVENUE WILSON AVENUE 200’ W/O SACRAMENTO
STREET
59 5,478
INDIANA STREET MARIN STREET SACRAMENTO STREET 65 1,780
INDIANA STREET SONOMA BOULEVARD MARIN STREET 58 1,978
KENTUCKY STREET TRINITY STREET BRANCIFORTE STREET 65 3,799 SANTA CLARA STREET FARRAGUT AVENUE HICHBORN STREET 61 800 SANTA PAULA WAY SOUTH END NORTH END 62 1,222
ALMOND AVENUE HOBBS AVENUE WILLOW STREET 62 3,100
ALMOND AVENUE WILLOW STREET TUOLUMNE STREET 55 990
HICKORY STREET NUGENT DRIVE PECAN STREET 64 2,915
MULBERRY STREET HOBBS AVENUE HOLLY STREET 60 2,237
PECAN STREET WILLIAMS DRIVE PECAN COURT 58 2,456
PECAN COURT PECAN STREET CUL DE SAC 58 1,889
PHOENIX CIRCLE TUOLUMNE STREET PHOENIX CIRCLE 58 10,578 RIVERVIEW DRIVE TUOLUMNE STREET MITCHELL COURT 65 4,400 DISTRICT 5
CAPITOL STREET EAST END ALAMEDA STREET 59 3,840
LOS CERRITOS DRIVE REDWOOD STREET TUOLUMNE STREET 65 2,997 VIRGINIA STREET ALAMEDA STREET MONTEREY STREET 55 2,058 VIRGINIA STREET MONTEREY STREET BEND (PAVE CHANGE) 58 1,907 DISTRICT 6
REIS AVENUE LAUREL STREET CEDAR STREET 51 2,222
REIS AVENUE CEDAR STREET MAPLE STREET 51 2,951
WOODROW AVENUE LAUREL STREET CEDAR 65 2,738
LIST OF STREETS (DISTRICTS 1-6)
2025 CAPE SEAL PROJECT
PROJECT NO. PW9745-MP2025
CONSENT CALENDAR 8.M.
DATE: September 8, 2026
TO: Mayor and Members of the City Council
FROM: Jonathan Goulding, Fire Chief
SUBJECT: ADOPT A RESOLUTION APPROVING A TWO-YEAR PROFESSIONAL SERVICES AGREEMENT WITH RESTORATION FAMILY COUNSELING CENTER INC. DBA
RESTORATION FIRST RESPONDER NETWORK FOR FIRST RESPONDER PEER
SUPPORT AND MENTAL HEALTH SERVICES IN AN AMOUNT NOT TO EXCEED $149,458 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME.
RECOMMENDATION
Adopt Resolution Approving a Professional Services Agreement with Restoration Family Counseling Center Inc., dba Restoration First Responder Network (RFRN) in an Amount Not to Exceed $149,458 and Authoring the City Manager to Execute Same.
REASONS FOR RECOMMENDATION
Restoration First Responder Network will provide specialized peer support, behavioral health, critical incident stress management, wellness training, and related mental health services for members of the Vallejo Fire Department.
BACKGROUND AND DISCUSSION
The Vallejo Fire Department recognizes the importance of providing comprehensive behavioral health and wellness resources to its personnel. Firefighters and emergency responders are routinely exposed to traumatic incidents and high-stress working environments that can significantly impact their mental health, resilience, and overall well-being. Restoration First Responder Network specializes in behavioral health services designed specifically for first responders. The organization provides culturally competent clinicians and peer support professionals with experience working with firefighters, law enforcement, emergency medical personnel, and other public safety professionals. The proposed agreement establishes a two-year partnership to ensure continuity of wellness services and timely access to confidential mental health resources for Fire Department personnel.
Under the proposed agreement, Restoration First Responder Network will provide professional services that include, but are not limited to:
• Confidential behavioral health counseling and referrals; • Peer support program assistance;
• Critical Incident Stress Management (CISM) response and debriefings; • Wellness education and resiliency training;
• Consultation to Fire Department leadership regarding behavioral health best practices; and • Additional first responder wellness services as identified in the agreement's scope of work.
Date: September 8, 2026
Subject: ADOPT A RESOLUTION APPROVING A TWO-YEAR PROFESSIONAL SERVICES AGREEMENT WITH RESTORATION FAMILY COUNSELING CENTER INC. DBA
RESTORATION FIRST RESPONDER NETWORK FOR FIRST RESPONDER PEER
SUPPORT AND MENTAL HEALTH SERVICES IN AN AMOUNT NOT TO EXCEED $149,458 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME.
These services are intended to promote employee wellness, reduce the impacts of cumulative stress and traumatic exposure, improve resilience, and support workforce retention and readiness. The services also support the goals of the City's Measure P Public Safety Program by investing in firefighters' mental health, peer support, and workforce wellness, helping ensure personnel remain healthy, resilient, and prepared to provide emergency services to the Vallejo community.
The agreement establishes a two-year term beginning July 1, 2026, and ending June 30, 2028, with total compensation not to exceed $149,458. Funding for the agreement is provided through Measure P funds designated for the Firefighter Mental Health and Peer Support Program.
FISCAL IMPACT
Funding for this agreement is provided through Measure P funds budgeted for the Firefighter Mental Health and Peer Support Program within the Fire Department's approved operating budget. No additional General Fund appropriation is requested as part of this action.
ENVIRONMENTAL REVIEW
Approval of the proposed Professional Services Agreement is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378 because it is an administrative activity that will not result in a direct or reasonably foreseeable indirect physical change to the environment.
ATTACHMENTS
1. Resolution Approving Agreement with Restoration First Responder Network - CAO Stamp
2. Agreement for Restoration First Responder Network 2026
CONTACT
Jonathan Goulding, Fire Chief
[email protected]
RESOLUTION NO. 26-
RESOLUTION OF THE CITY COUNCIL APPROVING A TWO-YEAR PROFESSIONAL SERVICES AGREEMENT WITH RESTORATION FAMILY COUNSELING CENTER INC., DBA
RESTORATION FIRST RESPONDER NETWORK, FOR FIRST RESPONDER PEER SUPPORT AND MENTAL HEALTH SERVICES IN AN AMOUNT NOT TO EXCEED $149,458 AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT
WHEREAS, the Vallejo Fire Department is committed to supporting the health, safety, and wellness of its personnel by providing access to comprehensive behavioral health and peer support services; and
WHEREAS, firefighters and emergency responders are routinely exposed to traumatic incidents and high-stress working environments that may adversely affect their mental health, resilience, and overall well-being; and
WHEREAS, Restoration Family Counseling Center Inc., doing business as Restoration First Responder Network, specializes in providing behavioral health, peer support, Critical Incident Stress Management (CISM), resiliency training, and other wellness services specifically designed for first responders; and
WHEREAS, the proposed Professional Services Agreement will provide confidential behavioral health counseling, peer support program assistance, Critical Incident Stress Management response and debriefings, wellness education and resiliency training, consultation to Fire Department leadership regarding behavioral health best practices, and other first responder wellness services; and
WHEREAS, the proposed agreement establishes a two-year term beginning July 1, 2026, and ending June 30, 2028, with compensation not to exceed $149,458; and WHEREAS, funding for the agreement is provided through Measure P funds budgeted for the Firefighter Mental Health and Peer Support Program within the Fire Department's approved operating budget, and no additional General Fund appropriation is required; and NOW, THEREFORE, BE IT RESOLVED that the City Council approves the Professional Services Agreement with Restoration Family Counseling Inc. and authorizes the City Manager to execute the agreement on behalf of the city.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on the 8th day of September 2026, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
____________________________________
ANDREA SORCE, MAYOR
_____________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 11 CO
NSULTANT AND PROFESSIONAL SERVICES AGREEMENT
Th
is Consultant and Professional Services Agreement (“Agreement”) is made at Vallejo, California, dated for reference this 1st day of July 2026 by and between the City of Vallejo, a municipal corporation (“City”), and Restoration Family Counseling Center Inc dba Restoration First Responder Network , hereinafter referred to as “Consultant”, who agree as follows:
1. S
ervices. Subject to the terms and conditions set forth in this A greement, Consultant shall provide the C ity professional services as specified in Exhibit A, entitled “Scope of Work.”
2. P
ayment. City shall pay Consultant for services rendered pursuant to this agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.
3. Fa
cilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.
4. I
ndemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents , volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney ’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant ’s operations, or any subcontractor ’s operations, to be performed under this agreement for Consultant ’s or subcontractor ’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.
C
onsultant shall also indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, related to costs or
Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 11 benefits associated with California Public Employment Retirement System (CalPERS) membership where Consultant supplies a CalPERS member who CalPERS determines is subject to enrollment.
The provisions of this section shall survive the expiration or termination of this Agreement.
5. Insurance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “ Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.
6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. T he report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.
7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant ’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant ’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant purs uant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specificat ions for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a posit ion specified in the City ’s Conflict of Interest Code.
8. Independent Contractor. Consultant is an independent contractor .
Neither Consultant nor any of Consultant ’s officers, employees, agents, or subcontractors, if any, is an employee of C ity by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered
Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 11 pursuant to this A greement; however, C ity shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.
9. Licenses, Permits, Etc. Consultant represents and warrants to C ity that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this A greement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.
10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.
11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this A greement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Consultant’s profession currently practicing in California.
Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.
Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant ’s subcontractors.
Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.
Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such
Consultant and Professional Services Agreement (Revised 05-2025) Page 4 of 11 work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, re gulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.
12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.
In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work , the City Representative may adjust the schedule.
13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.
14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.
The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of C onsultant. The City shall not be required to pay any workers’ compensation insurance on behalf of Consultant.
Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.
15. General Prohibition on Assignment of CalPERS Members and Annuitants. Consultant shall not hire, employ, or use, as an employee , subcontractor or agent of Consultant (Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection with the provision of services under this Agreement. Nor shall Consultant allow any of its subcontractors, agents, or other representatives to employ CalPERS
Consultant and Professional Services Agreement (Revised 05-2025) Page 5 of 11 members or annuitants for the purpose of performing work under this Agreement.
Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination.
T
he City Manager and the Human Resources Director may together approve an exception which they determine either: ( i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements . No Assigned Individual, regardless of CalPERS membership at the time the labor is provided, may exceed 1,000 hours in a fiscal year (July 1 to June 30).
16. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no author ity, ex press or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreem ent, to bind City to any obligation whatsoever.
17. Term. The term of this Agreement shall commence on July 1, 2026 and shall continue in full force and effect until June 30, 2028.
City shall, at its discr etion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed one year.
If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.
If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.
18. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under th is Agreement by giving notice to Consultant .
Upon receipt of a notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.
The City shall pay Consultant for se rvices per formed i n accordance w ith t his
Consultant and Professional Services Agreement (Revised 05-2025) Page 6 of 11 Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.
19. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports , recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this A greement, shall become the property of C ity. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City . City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (200 2) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.
20. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.
21. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its right s, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.
If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.
Consultant and Professional Services Agreement (Revised 05-2025) Page 7 of 11 The City is an intended beneficiary of any work performed by Consultant ’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.
Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.
22. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.
23. Non-Discrimination/Fair Employment Practices.
(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.
Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry , disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.
In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.
Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.
(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.
24. Notices. All notices or instruments required to be given or delivered by law