_______________________
IN WITNESS WHEREOF, the parties have executed this Amendment as of the date stated in the introductory clause.
City of Vernon, a California Charter City and
California municipal corporation
_______________________________
CARLOS FANDINO, City Administrator
ATTEST:
________________________________
YONNIE PARKER, Deputy City Clerk
APPROVED AS TO FORM:
_______________________________
ZAYNAH N. MOUSSA, Cit
y Attorney
Interwest Consulting Group, Inc, a
Colorado corporation
By:
Name:
Title:
By:
Name:
Title:
Paul Meschino
President
..
Item 12 Page 2 of 2
City Council Agenda Report
Meeting Date: June 18, 2024
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Management Analyst
Subject
Blanket Purchase Order with The Home Depot
Recommendation
Approve the issuance of a blanket Purchase Order with The Home Depot in an amount not-toexceed $190,000 to procure supplies for the Public Works Department and Vernon Public Utilities for operational needs and special projects for Fiscal Year (FY) 2024-2025.
Background
The Public Works Department (Public Works) and Vernon Public Utilities (VPU) purchase various supplies to meet City operational needs. Typically, both departments make such purchases from The Home Depot (Home Depot), and blanket purchase orders are established each fiscal year to facilitate necessary purchases.
During FY 2023-2024, Public Works initiated several special projects requiring increased spending on supplies. Specifically, Public Works’ special projects included street island improvements, City Hall beautification, as well as an enhanced graffiti elimination program requiring significant amounts of paint products. These noted projects are ongoing. Public Works is making a conscious effort to utilize staff for special projects to reduce spending on outside contractors whenever possible.
To ensure that both Public Works and VPU staff are able to procure materials and supplies necessary for their operational needs and special projects for FY 2024-2025, staff is requesting the approval of a blanket Purchase Order with The Home Depot in an amount not to exceed $190,000. The Home Depot is the nearest to the City and consistently maintains the inventory levels and large variety of brands and breadth of products and equipment desired by the City.
Utilizing an alternative vendor for select products would result in additional trips and time incurred by City staff in locating/purchasing necessary materials and supplies.
The proposed Purchase Order is exempt from competitive bidding pursuant to Vernon Municipal Code (VMC) Section 3.32.110(A)(5) as Home Depot is a registered participant of the OMNIA Partners cooperative purchasing organization, and the City’s Financial Services Administrator deems it is to the City’s advantage to procure supplies from Home Depot via their OMNIA contract (Contract Number 16154). OMNIA Partners is the nation’s largest and most experienced cooperative purchasing organization for the public sector. All contracts available through OMNIA Partners are competitively solicited and publicly awarded by a lead agency, using a competitive solicitation process consistent with applicable procurement laws and regulations.
Pursuant to VMC Section 3.32.030(A), City Council approval is required as the total value of the Purchase Order requested exceeds $100,000.
Fiscal Impact ..
Item 13 Page 1 of 2
The fiscal impact is not-to-exceed $190,000. Sufficient funds for the cost of materials and supplies are available in the Supplies and Repairs Account of the Public Works and VPU Departments for fiscal year 2024-25.
Attachments
None. ..
Item 13 Page 2 of 2
City Council Agenda Report
Meeting Date: June 18, 2024
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Management Analyst
Subject
Vernon Public Utilities 2024 Wildfire Mitigation Plan
Recommendation
A. Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), in accordance with CEQA Guidelines Section 15061(B)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment. This action receives and files an update to the city’s plan for the implementation of preventative strategies and mitigation measures to minimize the risk of wildfires caused by electrical lines and equipment; this action does not authorize any construction activity or any disturbance of an environmental resource, and has no potential for causing a significant effect on the environment; and B. Approve the Vernon Public Utilities 2024 Wildfire Mitigation Plan.
Background
In 2018, the California legislature adopted Senate Bill 901 (SB 901), requiring every publicly owned electric utility (POU) to prepare and present a Wildfire Mitigation Plan (WMP) to its governing body by January 1, 2020, and update it annually. Assembly Bill 1054 (Holden, Chapter 79, Statutes of 2019) and Assembly Bill 111 (Committee on Budget, Chapter 81, Statutes of 2019) made additional significant reforms relating to wildfires, establishing a state agency called the California Wildfire Safety Advisory Board (Board) and requiring all POUs to submit their WMPs to the Board each year, starting in 2020. The Board will then review the POU plans and provide comments and advisory opinions on the content and sufficiency of the plans. At least once every three years, the submission shall be a comprehensive revision of the plan.
On May 18, 2021, City Council adopted Resolution No. 2021-12, approving the Vernon Public Utilities 2021 Wildfire Mitigation Plan. Section 4 of the resolution allows the City Council to approve subsequent annual updates and triennial comprehensive revisions by minute order.
Approval of the WMP revisions are necessary to meet state requirements.
The Board notes that many POUs have a relatively low likelihood of seeing or causing catastrophic wildfires in their service areas. This is due to characteristics such as the small size of their service area, and a service territory that is mostly if not wholly urban with no High Fire Threat District areas within or abutting. The Board expects to engage with such low probability POUs to be more appropriate in scope to the likelihood of wildfires in those areas.
In 2018, the Vernon Public Utilities (VPU) Department requested that the Vernon Fire Department perform an assessment of the electric service territories’ risk of wildfire caused by electric operations and equipment. The Vernon Fire Department's 2018 assessment reviewed Vernon's historical fire data, geographical location, and local conditions. The assessment also included information from the United States Forest Service's Fire Modeling Institute and the Office of the State Fire Marshal of CAL FIRE. Based on this information, the determination was made that VPU's electric equipment and operations do not pose a risk of igniting a fire that could cause any significant or catastrophic wildfire condition. This assessment of low risk was confirmed by an independent evaluator in May 2023 and is incorporated in the WMP, Appendix A. ..
Item 14 Page 1 of 2
Notwithstanding Vernon's low wildfire risk, VPU is required to develop a WMP in accordance with Public Utilities Code Section 8387, which requires WMPs to consider, as necessary, certain specified elements. VPU's WMP meets all the required criteria pursuant to Section 8387, including the identification of elements that do not apply to Vernon due to the sparsity of wildfire fuel sources and distance from High Fire-Threat District Elevated risk areas and an independent evaluator‘s determination that VPU's WMP addressed all required elements.
As part of the update, VPU reviewed the 2023 plan for changes to the electric system and key wildfire risks as well as incorporating where feasible recommendations provided by the Board.
Updates in the 2023 plan include the following: • Revision of dates throughout the document to reflect the current year. • Table 1: Revision of distribution circuit miles to reflect accurate database information. • Section 2.5: Revision of distribution and sub-transmission circuit miles to reflect accurate database information.
• Section 8.1: Updated tree inventory. • Section 13: Update of all three metrics tables to include 2023 data.
Additionally, there were minor formatting and non-substantive revisions. The next triennial comprehensive revision and review by an independent evaluator is scheduled for July 1, 2026.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. 2024 Wildfire Mitigation Plan
2. 2024 Wildfire Mitigation Plan Redline ..
Item 14 Page 2 of 2
0 CITY OF VERNON PUBLIC UTILITIES
4305 S SANTA FE AVE.
VERNON, CALIFORNIA 90058
Version: 5.0
Effective Date: 6/18/2024 Wildfire
Mitigation
Plan ..
Item 14 Page 1 of 35
1 Contents
Executive Summary ....................................................................................................................i Wildfire Safety Advisory Board Recommendations .............................................................i
1. Executive Summary...........................................................................................................1
2. Introduction.......................................................................................................................1
2.1. Policy Statement .........................................................................................................2
2.2. Organization of the Wildfire Mitigation Plan.............................................................2
2.3. City of Vernon..............................................................................................................2
2.4. Vernon Public Utilities Profile.....................................................................................3
2.5. Generation and Distribution Facilities........................................................................3
2.6. Wildfire Risk Assessment............................................................................................3
3. Objectives..........................................................................................................................4
4. Roles and Responsibilities ................................................................................................4
4.1. Wildfire Prevention .....................................................................................................4
4.2. Wildfire Response and Recovery................................................................................5
4.3. Standardized Emergency Management System........................................................5
5. Wildfire Risks and Drivers.................................................................................................6
5.1. Design, Construction, Operation, and Maintenance.................................................6
5.2. Topographic and Climatological Risk Factors ............................................................6
6. Enterprise-wide Safety Risks ............................................................................................6
7. Wildfire Preventative Strategies ......................................................................................7
8. Vegetation Management..................................................................................................7
9. Inspections ........................................................................................................................9
10. De-energization Protocols..............................................................................................10
10.1. Reclosing Policy .........................................................................................................10
10.2. De-energization.........................................................................................................10
11. Customer Notification Procedure ..................................................................................10
12. Restoration of Service.....................................................................................................11
13. Evaluation Metrics ..........................................................................................................12
13.1. Metrics and Assumptions for Measuring Plan Performance ..................................12
14. Impact of Metrics on Plan ..............................................................................................14
15. . Monitoring and Auditing the Plan..................................................................................14 .
Item 14 Page 2 of 35
2 15.1. Identifying and Correcting Deficiencies in the Plan.................................................14
15.2. Monitoring the Effectiveness of Inspections...........................................................14
16. Independent Evaluator...................................................................................................14
17. Acronym Glossary ...........................................................................................................15
APPENDIX
A. Independent Evaluation of Vernon Plan........................................................ 16 ..
Item 14 Page 3 of 35
i
Reference Guide
Vernon Public Utilities (VPU) is dedicated to providing safe, reliable electric services to the residents and businesses in City of Vernon at competitive prices.
While VPU’s service territory and operations do not include or abut high wildfire threat areas, VPU remains committed to evaluating hazards that may affect the reliability and safety of the City of Vernon. This WMP describes the activities that VPU is taking to mitigate the threat of power-line ignited wildfires, including its various programs, policies and procedures. This plan will be reviewed and evaluated by its City Council on an annual basis.
Utility Overview and Context
The California Wildfire Safety Advisory Board (WSAB) issued the Guidance Advisory Opinion for the 2023 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electric Cooperatives (“2023 WSAB Guidance Advisory Opinion”) on November 16, 2022. VPU provides this document to the WSAB in order to respond to the recommendations included in the 2023 WSAB Guidance Advisory Opinion. VPU will provide a narrative response and/or a cross reference to the location in VPU’s Wildfire Mitigation Plan (WMP) where the topic is addressed.
Where the recommendation is not applicable to VPU, the response will provide a brief description supporting this conclusion.
Table 1: Context-Setting Information
Utility Name Vernon Public Utilities (VPU)
Service Territory Size 5.2 square miles
Owned Assets
☐ Transmission ☒Distribution ☒Generation
Number of Customers
Served
2,000 customer accounts
Population Within Service
Territory
150 people
Customer Class Makeup
Number of Accounts Share of Total Load (MWh)
4% Residential;
5% Government;
0% Agricultural;
64% Small/Medium Business,
Commercial;
26% Industrial
3% Residential;
5% Government;
0% Agricultural;
64% Small/Medium Business,
Commercial;
28% Industrial
Service Territory 0% Agriculture
0% Barren/Other
..
Item 14 Page 4 of 35
ii
Location/Topography
1 0% Conifer Forest
0% Conifer Woodland
0% Desert
0% Hardwood Forest
0% Hardwood Woodland
0% Herbaceous
0% Shrub
100% Urban
0% Water
Service Territory
Wildland Urban Interface
2 (based on total area)
0% Wildland Urban Interface;
0% Wildland Urban Intermix;
Percent of Service
Territory in CPUC High Fire
Threat Districts (based on
total area)
Tier 2: 0%
Tier 3: 0%
Prevailing Wind Directions
& Speeds by Season
The windier part of the year lasts for 6 months, from November to May, with average wind speeds of more than 6.9 miles per hour. The windiest day of the year is December 31, with an average hourly wind speed of 8.6 miles per hour.
The calmer time of year lasts for 6 months, from May to November. The calmest day of the year is August 10, with an average hourly wind speed of
5.3 miles per hour.
The wind is most often from the west for 5 months, from February to July, with a peak percentage of 47% on May 23. The wind is most often from the north for 4 months, from October to February, with a peak percentage of 36% on January 1.
Miles of Owned Lines
Underground and/or
Overhead
Overhead Dist.: 145 miles
Overhead Trans.: 0 miles
Underground Dist.: 31 miles
Underground Trans.: 0 miles
Explanatory Note 1 - Methodology for Measuring “Miles”: measured in line miles
Percent of Owned Lines in
CPUC High Fire Threat
Districts
Overhead Distribution Lines as % of Total Distribution System (Inside and Outside Service Territory)
Tier 2: 0%
Tier 3: 0%
Overhead Transmission Lines as % of Total Transmission System (Inside and Outside Service Territory)
Tier 2: 0%
Tier 3: 0%
1 This data shall be based on the California Department of Forestry and Fire Protection, California Multi -Source
Vegetation Layer Map, depicting WHR13 Types (Wildlife Habitat Relationship classes grouped into 13 major land cover types) available at: https://www.arcgis.com/home/item.html?id=b7ec5d68d8114b1fb2bfbf4665989eb3. 2 This data shall be based on the definitions and maps maintained by the United States Department of Agriculture, as most recently assembled in The 2010 Wildland-Urban Interface of the Conterminous United States, available at https://www.fs.fed.us/nrs/pubs/rmap/rmap_nrs8.pdf. ..
Item 14 Page 5 of 35
iii
Customers have ever lost
service due to an IOU PSPS
event?
☐ Yes ☒No
Customers have ever been
notified of a potential loss
of service to due to a
forecasted IOU PSPS
event?
☐ Yes ☒No
Has developed protocols
to pre-emptively shut off
electricity in response to
elevated wildfire risks?
☐ Yes ☒No
Has previously pre-
emptively shut off
electricity in response to
elevated wildfire risk?
☐ Yes ☒No
I. Cross Reference to Statutory requirements
WSAB requested that POUs provide a clear roadmap as to where each statutory requirement is addressed within the POU WMP.
Table 2: Cross References to Statutory Requirements
Requirement Statutory Language Location in
WMP
Persons
Responsible
PUC § 8387(b)(2)(A): An accounting of the responsibilities of persons responsible for executing the plan. Section 4
Objectives of
the Plan
PUC § 8387(b)(2)(B): The objectives of the wildfire mitigation plan. Section 3
Preventive
Strategies
PUC § 8387(b)(2)(C): A description of the preventive strategies and programs to be adopted by the local publicly owned
electric utility or electrical cooperative to minimize the risk of its electrical lines and equipment causing catastrophic wildfires, including consideration of dynamic climate change risks.
Section 7
Evaluation
Metrics
PUC § 8387(b)(2)(D): A description of the metrics the local publicly owned electric utility or electrical cooperative plans to use to evaluate the wildfire mitigation plan’s performance and the assumptions that underlie the use of those metrics.
Section 13
Impact of
Metrics
PUC § 8387(b)(2)(E): A discussion of how the application of previously identified metrics to previous wildfire mitigation plan performances has informed the wildfire mitigation plan.
Section 14
Deenergization
Protocols
PUC § 8387(b)(2)(F): Protocols for disabling reclosers and deenergizing portions of the electrical distribution system that consider the associated impacts on public safety, as well as protocols related to mitigating the public safety impacts of Section 10
..
Item 14 Page 6 of 35
iv
those protocols, including impacts on critical first responders and on health and communication infrastructure.
Customer
Notification
Procedures
PUC § 8387(b)(2)(G): Appropriate and feasible procedures for notifying a customer who may be impacted by the
deenergizing of electrical lines. The procedures shall consider the need to notify, as a priority, critical first responders, health care facilities, and operators of telecommunications
infrastructure.
Section 11
Vegetation
Management
PUC § 8387(b)(2)(H): Plans for vegetation management. Section 8 Inspections
PUC § 8387(b)(2)(I): Plans for inspections of the local publicly owned electric utility’s or electrical cooperative’s electrical infrastructure.
Section 9
Prioritization of
Wildfire Risks
PUC § 8387(b)(2)(J): A list that identifies, describes, and prioritizes all wildfire risks, and drivers for those risks, throughout the local publicly owned electric utility’s or electrical cooperative’s service territory. The list shall include, but not be limited to, both of the following:
(i) Risks and risk drivers associated with design, construction, operation, and maintenance of the local publicly owned electric utility’s or electrical cooperative’s equipment and facilities. (ii) Particular risks and risk drivers associated with topographic and climatological risk factors throughout the different parts of the local publicly owned electric utility’s or electrical cooperative’s service territory.
Section 5
CPUC Fire
Threat Map
Adjustments
PUC § 8387(b)(2)(K): Identification of any geographic area in the local publicly owned electric utility’s or electrical cooperative’s service territory that is a higher wildfire threat than is identified in a commission fire threat map, and identification of where the commission should expand a high fire threat district based on new information or changes to the environment.
Section 2.3
Section 2.6
Enterprisewide
Risks
PUC § 8387(b)(2)(L): A methodology for identifying and
presenting enterprisewide safety risk and wildfire-related risk. Section 6 Restoration of
Service
PUC § 8387(b)(2)(M): A statement of how the local publicly owned electric utility or electrical cooperative will restore service after a wildfire.
Section 12
Monitor and
Audit
PUC § 8387(b)(2)(N): A description of the processes and procedures the local publicly owned electric utility or electrical cooperative shall use to do all of the following
(i) Monitor and audit the implementation of the wildfire mitigation plan.
(ii) Identify any deficiencies in the wildfire mitigation plan or its implementation, and correct those deficiencies.
Section 15
..
Item 14 Page 7 of 35
v
(iii) Monitor and audit the effectiveness of electrical line and equipment inspections, including inspections
performed by contractors, that are carried out under the plan, other applicable statutes, or commission rules.
Qualified
Independent
Evaluator
PUC § 8387(c): The local publicly owned electric utility or electrical cooperative shall contract with a qualified
independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of its wildfire mitigation plan. The
independent evaluator shall issue a report that shall be made available on the Internet Web site of the local publicly owned electric utility or electrical cooperative, and shall present the report at a public meeting of the local publicly owned electric utility’s or electrical cooperative’s governing board.
Section 16
II. WSAB Guidance Advisory Opinion Recommendations
Process for Utility Adoption and Submittal of Annual WMP and Opportunities for Public Comment:
VPU is governed by the Vernon City Council. Accordingly, the 2021 Vernon Public Utilities Wildfire Mitigation Plan was presented to the Vernon City Council on May 18, 2021, and was adopted in Resolution No. 2021-12. Subsequent annual updates and triennial comprehensive revisions shall be publicly presented and approved by minute order of the City Council.
Description of Where WMP Information Can be Found on Utility Website The Vernon Public Utilities Wildfire Mitigation Plan and the independent evaluator’s report will be posted to the City of Vernon’s website under regulatory reports 3 and has been presented to
Vernon’s City Council at a noticed public meeting. 3
https://www.cityofvernon.org/government/public-utilities/regulatory-reports ..
Item 14 Page 8 of 35
VERNON WILDFIRE MITIGATION PLAN 202
4 Page 1
1. Executive Summary
1.1. The Vernon Public Utilities Wildfire Mitigation Plan meets applicable California Senate Bill 901, Assembly Bill 1054, and AssemblyBill 111 requirements.
1.2. The City of Vernon is an industrial city of 5.2 square miles, adjacent to Downtown Los Angeles. Wildfire ignition risks are low due to the sparsity of vegetation and fuel sources in Vernon’s industrial environment.
1.3. Vernon is located more than 10 miles from the nearest California Public Utilities Commission (CPUC) High Fire-Threat District Elevated risk area.
1.4. Vernon Public Utilities (VPU) does not own or operate transmission, distribution, or generation facilities in CPUC High Fire-Threat District.
1.5. VPU does not own or operate transmission, distribution, or generation facilities in California Department of Forestry and Fire Protection’s (CAL FIRE) Fire and Resource Assessment Program (FRAP) Fire Threat Map’s designated High or Extreme Wildfire Hazard areas.
1.6. VPU’s Wildfire Mitigation Plan includes required program components such as performance metrics, continuous improvement, and responsible parties.
1.7. VPU will make annual Wildfire Mitigation Plan progress updates to the Vernon City Council and the California Wildfire Safety Advisory Board.
2. Introduction
Over the last few years, California has seen some of its most devastating and destructive wildfires. Climate Change is recognized as a contributing factor (long hot spells, low moisture, etc.). In response, Senate Bill (SB) 901 authored by Senator Dodd, was enacted in 2018. SB 901 requires every electric utility to prepare a wildfire mitigation plan (WMP) and annually present the plan to its governing body. SB 901 amended Public Utilities Code (PUC) section 8387. Section 8387 generally requires every publicly owned utility to construct, maintain, and operate its electrical facilities to minimize the risk of wildfire posed by those facilities. As further required by Assembly Bill (AB) 1054 enacted in 2019, the WMP shall be submitted to the California Wildfire Safety Advisory Board for review and advisory opinion annually by July 1. At least once every three years, the submittal must be a comprehensive revision of the WMP.
This document outlines Vernon Public Utilities’ activities in accordance with these requirements. ..
Item 14 Page 9 of 35
VERNON WILDFIRE MITIGATION PLAN 202
4 Page 2
2.1. Policy Statement
Vernon Public Utilities' overarching goal is to provide safe, reliable, and economic electric service to its local community. In order to meet this goal, VPU constructs, maintains, and operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment.
2.2. Organization of the Wildfire Mitigation Plan
This Wildfire Mitigation Plan includes the following elements: • Objectives of the plan; • Roles and responsibilities for carrying out the plan; • Identification of key wildfire risks and risk drivers; • Description of wildfire prevention, mitigation, and response strategies and programs;
• Metrics for evaluating the performance of the plan and identifying areas for improvement; and
• Review and validation of the plan.
2.3. City of Vernon
The City of Vernon is an industrial city
of 5.2 square miles located several
miles to the southeast of Downtown
Los Angeles in Southern California. The
City’s business-friendly environment,
low-cost utilities, and proximity to
ports, trucking and rail transport make
Vernon an ideal location for industrial
uses.
The City of Vernon is located in a
region of Los Angeles County with low
wildfire risk. No part of VPU’s service
territory is located in or near the High
Fire-Threat District, designed in the
California Public Utilities Commission’s
(CPUC) Fire Threat Map. Further, all of
VPU’s service territory is excluded from
the High, Very High, and Extreme
Threat areas of the California Department of Forestry and Fire Protection’s (CAL FIRE) Fire and Resource Assessment Program (FRAP) Fire Threat Map. Based on a review of local ..
Item 14 Page 10 of 35
VERNON WILDFIRE MITIGATION PLAN 202
4 Page 3
conditions and historical fires, the Vernon Fire Department has determined that VPU’s electrical lines and equipment do not pose a significant risk of wildfire.
Despite this low risk, VPU takes appropriate actions to help its region prevent and respond to the increasing risk of wildfires. In its role as a public agency, VPU closely coordinates with other local safety and emergency officials to help protect against fires and respond to emergencies. In its role as a utility, VPU follows all applicable design, construction, operation, and maintenance requirements that reduce safety risks associated with its system. This Wildfire Mitigation Plan describes the safety-related measures that Vernon Public Utilities follows to reduce its risk of causing wildfires.
2.4. Vernon Public Utilities Profile
Formerly known as Vernon Light and Power and Vernon Gas & Electric, the City of Vernon has consolidated all utility services within the VPU. VPU provides electric, water, natural gas, and fiber optic services.
VPU serves about 2,000 mainly commercial and industrial electric customers with electric sales of approximately 1,128 GWh annually, and peak loads of approximately 184 MW in the summer and 174 MW in the winter.
2.5. Generation and Distribution Facilities
VPU’s electric system includes generation and distribution facilities that are completely located within VPU’s electric service territory in the LA Basin. VPU does not own or operate any transmission facilities. VPU has two generation facilities that are located within VPU service territory. Malburg Generating Station (MGS), a 139 MW combined- cycle natural gas-fired plant and two H. Gonzales units, a combined 10 MW natural gas plant. VPU has 176 miles of distribution lines and 24 miles of 66 kV subtransmission lines.
No overhead distribution lines span over naturally vegetated open space areas.
Therefore, there is no potential for electrical equipment igniting a wildfire. The generation and distribution facilities are located entirely within the CAISO balancing area and are connected to the CAISO through the Southern California Edison (SCE) 220-66 kV Laguna Bell Substation. The Vernon load is supplied and supported by five 66kV source lines that exit the SCE Laguna Bell 220/66 kV Substation. With the support of Vernon’s local generation, the VPU electric system reliability will most likely not be compromised under a double contingency (N-2) situation, where two 66 kV transmission lines are out of service.
2.6. Wildfire Risk Assessment
In 2018, Vernon Fire Department conducted a risk assessment of wildfires caused by VPU’s overhead electrical lines and equipment, in compliance with Senate Bill 1028 (Hill, 2016). VPU provides electric service to the City of Vernon within the greater Los Angeles ..
Item 14 Page 11 of 35
VERNON WILDFIRE MITIGATION PLAN 202
4 Page 4
basin. Specifically, VPU's service area is not within or near any wildland-urban interface zones and more than ten miles from the nearest wildland-urban interface area. The assessment includes information from the US Forest Service’s Fire Modeling Institute, and the CAL FIRE Office of the State Fire Marshal. Also considered were Vernon’s historical fire data, geographical location, and local conditions. Based on this information, the determination was made that VPU’s electric equipment and operations do not pose a risk of igniting a fire that could cause any significant wildfire condition.
3. Objectives
The primary objectives of this Wildfire Mitigation Plan are to:
1. Describe VPU’s existing programs, practices, and measures that effectively reduce the probability that VPU’s electric supply system could be the origin or contributing source for the ignition of a wildfire.
To support this goal, VPU regularly evaluates the prudent and cost-effective improvements to its physical assets, operations, and training that can help reduce the risk of equipment-related fires.
2. The secondary objective of this Wildfire Mitigation Plan is to improve the resiliency of the electric grid. As part of the development of this plan, VPU assesses new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration (duration) of service.
3. Create a WMP that is consistent withstate law and objectives.
4. Roles and Responsibilities
4.1. Wildfire Prevention
VPU staff that have responsibility for wildfire prevention are:
General Manager: Assumes overall responsibility for VPU’s planning and mitigation activities, including maintaining compliance with state and federal safety and operating requirements.
Assistant General Manager: Responsible for emergency preparedness, emergency response, and coordinating recovery after a fire.
Utilities Operations Manager: Responsible for the reliable operation of VPU’s electric distribution system and safety protocols, including the evaluation and installation of new protective equipment to reduce fire risk. Maintain compliance with federal, state and ..
Item 14 Page 12 of 35
VERNON WILDFIRE MITIGATION PLAN 202
4 Page 5
local fire management personnel to ensure that appropriate preventive measures are in place.
Electric Operations Supervisor: Is primarily responsible for ensuring inspections of electric lines, poles, and equipment, in addition to the performance of operations and maintenance (O&M).
While other individuals, such as linemen, have the responsibility to inspect and report any faulty operations of equipment, the primary responsibility for preventing electrical- ignited fires and coordinating recovery is the Utilities Operations Manager and Assistant General Manager.
4.2. Wildfire Response and Recovery
VPU is a member of the California Utility Emergency Association, which plays a key role in ensuring communications between utilities and with California Office of Emergency Services (CAL-OES) during emergencies. VPU also participates in the American Public Power Association (APPA) Mutual Assistance Agreement, which is a mutual assistance agreement covering municipal utilities across the UnitedStates.
4.3. Standardized Emergency Management System
As a local governmental agency,
4 VPU has planning, communication, and coordination
obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (SEMS) Regulations,
5 adopted in accordance with
Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five different levels: field response, local government, operational area, regional, and state.
6 Pursuant to this structure, VPU annually
coordinates and communicates with the relevant safety agencies as well as other relevant 4 As defined in Cal. Gov. Code § 8680.2. 5 19 CCR § 2407. 6 Cal. Gov. Code § 2403(b):
(1) “Field response level” commands emergency response personnel and resources to carry out tactical decisions and activities in direct response to an incident or threat. (2) “Local government level” manages and coordinates the overall emergency response and recovery activities within their jurisdiction.
(3) “Operational area level” manages and/or coordinates information, resources, and priorities among local governments within the operational area and serves as the coordination and communication link between the local government level and the regional level.
(4) “Regional level” manages and coordinates information and resources among operational areas within the mutual aid region designated pursuant to Government Code §8600 and between the operational areas and the state level. This level along with the state level coordinates overall state agency support for emergency response activities. (5) “State level” manages state resources in response to the emergency needs of the other levels, manages and coordinates mutual aid among the mutual aid regions and between the regional level and state level, and serves as the coordination and communication link with the federal disaster response system. ..
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VERNON WILDFIRE MITIGATION PLAN 202
4 Page 6
local and state agencies. Pursuant to the SEMS structure, VPU participates in annual training exercises with the Vernon Disaster Council. The Council meets quarterly to discuss emergency management protocols, FEMA and SEMS procedures, and lessons learned from disasters around the world. On an annual basis, the City’s Emergency Operating Center is exercised by the Disaster Council as part of an Emergency Drill.
5. Wildfire Risks and Drivers
Pursuant to Public Utilities Code section 8387(b)(2), VPU has determined that it is not necessary to describeWildfire Risks and Drivers in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire-threat areas.
5.1. Design, Construction, Operation, and Maintenance
Due to the minimal risk of VPU’s electrical supply facilities igniting a wildfire, VPU is not adopting wildfire specific protocols for Wildfire Risks and Drivers Associated with Design, Construction, Operation, and Maintenance. However, VPU meets or exceeds the minimum design and construction requirements provided in CPUC GO 95, which specifies that electric supply systems shall be designed, constructed, and maintained for their intended use with regard given to the conditions under which they are to be operated to enable the furnishing of safe, proper, and adequate service.
5.2. Topographic and Climatological Risk Factors
Due to the minimal risk of VPU’s electrical supply facilities igniting a wildfire, VPU is not adopting wildfire specific protocols for Wildfire Risks and Drivers Associated with Topographic and Climatological Risk Factors.
6. Enterprise-wide Safety Risks
Pursuant to Public Utilities Code section 8387(b)(2), VPU has determined that it is not necessary to describe Enterprise-wide Safety Risks in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire-threat areas. ..
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VERNON WILDFIRE MITIGATION PLAN 202
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7. Wildfire Preventative
Strategies
Pursuant to Public Utilities Code section 8387(b)(2), VPU has determined that it is not necessary to describe Wildfire Preventative Strategies in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire- threat areas.
High Fire-Threat District
In coordination with the California Municipal Utilities Association, VPU participated in the development of the CPUC’s Fire-Threat Map,
7 which defines a statewide High Fire
-Threat
District (HFTD).
In the map development process, VPU reviewed the proposed boundaries of the High Fire-Threat District and confirmed that, based on local conditions and historical fire data, all of VPU’s service territory was properly excluded.
Design and Construction Standards
VPU’s electric facilities are designed and constructed to meet or exceed the relevant federal, state, or industry standard. VPU treats CPUC General Orders (GO) 95 and 128 as a key industry standard for design and construction standards for overhead and underground electrical facilities. VPU meets or exceeds all standards in GO 95 and GO 128. Additionally, VPU monitors and follows, as appropriate, the National Electric Safety Code.
8. Vegetation Management
Due to the industrial nature of the City of Vernon, there is very little risk of vegetation ignitinga wildfire, or impeding Vernon Public Utilities’ services. VPU’s service territory neither contains nor is adjacent to any wildlands or elevate fire-threat areas and thus, there is no risk of igniting wildfires.
8.1. City of Vernon Urban Forest is comprised of approximately 1,200 trees, which are maintained and are pruned annually by a contracted Urban Forest Management 7 Adopted by CPUC Decision 17
-12-024.
..
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Service company. Tree conditions are managed regularly in an asset management system, and routine maintenance occurs on an annual basis.
8.2. Substations require bare ground for the safe operation of high voltage equipment.
Electric Operators monitor substations, switchyards, and other electric facilities on a daily basis and remove invasive weeds and other vegetation as necessary. This may be accomplished by pulling the vegetation, pruning, or spraying with an herbicide such as glyphosate.
8.3. VPU meets or exceeds the minimum industry standard vegetation management practices. For distribution level facilities, VPU meets: (1) Public Resources Code section 4292; (2) Public Resources Code section 4293; (3) GO 95 Rule 35; and (4) the GO 95 Appendix E Guidelines to Rule 35. These standards require significantly increased clearances in the High Fire-Threat District. The recommended time-of- trim guidelines do not establish a mandatory standard, but instead, provide useful guidance to utilities.
GO 95, Rule 35, Table 1
Case Type of Clearance Trolley
Contact,
Feeder and
Span Wires, 0-5kv
Supply
Conductors
and Supply
Cables, 750 -
22,500 Volts
Supply
Conductors
and Supply
Cables, 22.5 - 300 kV
Supply
Conductors
and Supply
Cables, 300 -
550 kV (mm)
13 Radial clearance of
bare line
conductors from
tree branches or
foliage
18 inches 18 inches ¼ Pin
Spacing
½ Pin
Spacing
14 Radial clearance of
bare line
conductors from
vegetation in the
Fire-Threat District
18 inches 48 inches 48 inches 120 inches
..
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Appendix E
Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearancesthat should be established, at time of trimming, between the vegetation and the energized conductors and associated live parts where practicable. Reasonable vegetation management practices may make it advantageous for the purposes of public safety or service reliability to obtain greater clearances than those listed below to ensure compliance until the next scheduled maintenance. Each utility may determine and apply additional appropriate clearances beyond clearances listed below, which take into consideration various factors, including: line operating voltage, length of span, line sag, planned maintenance cycles, location of vegetation within the span, species type, experience with particular species, vegetation growth rate and characteristics, vegetation management standards and best practices, local climate, elevation, fire risk, and vegetation trimming requirements that are applicable to State Responsibility Area lands pursuant to Public Resource Code Sections 4102 and 4293.
Voltage of Lines Case 13 Case 14
Radial clearances for any conductor of a line
operating at 2,400 or more volts, but less than
72,000 volts
4 feet 12 feet
Radial clearances for any conductor of a line
operating at 72,000 or more volts, but less than
110,000 volts
6 feet 20 feet
Radial clearances for any conductor of a line
operating at 110,000 or more volts, but less
than 300,000 volts
10 feet 30 feet
Radial clearances for any conductor of a line
operating at 300,000 or more volts
15 feet 30 feet
9. Inspections
VPU meets or exceeds the minimum inspection requirements provided in CPUC GO 165 and CPUC GO 95, Rule 18. Pursuant to these rules, utilities inspect electric facilities in the High Fire-Threat District more frequently than the other areas of its service territory. As described above, VPU currently does not have any overhead powerlines located within, or near the High Fire-Threat District within the CPUC’s Fire-Threat Map but still maintains compliance with the inspection requirements as a best business practice. VPU performs intrusive pole inspections and has a pole replacement priority and schedule program to remove potential pole failure hazards, even though there is no significant native vegetation below VPU’s overhead distribution lines.
VPU staff uses their knowledge of the specific environmental and geographical conditions of VPU’s service territory to determine if any particular areas require more frequent inspections. ..
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If VPU staff discovers a facility in need of repair that is owned by an entity other than VPU, VPU will issue a notice of repair to the facility owner and work to ensure that necessary repairs are completed promptly.
In accordance with CPUC GO165, VPU annually reports and publicly posts its inspection data to its website under regulatory reports.
8 Publicly posted information includes the
number of patrols, detailed overhead and underground inspections, and instrusive inspections.
10. De-energization Protocols
10.1. Reclosing Policy
Due to the low wildfire threat in VPU’s service territory, VPU does not disable re-closers due to anticipated wildfires. VPU does not have a formal procedure identified for disabling re-closers. VPU will continue to assess the wildfire threat and will develop a procedure as needed.
10.2. De-energization
Electrical outages can adversely affect electrical system equipment, customer production and equipment, devices vital to public health and safety such as lighting, traffic signals, wells and chlorinators and can cause disruption to critical communication networks.
Due to Vernon’s low wildfire risk profile, VPU is not adopting wildfire specific protocols for de-energizing any portions of its electric distribution system. VPU will re-evaluate the need to pre-emptively shut off power due to fire-threat conditions in future updates to this Wildfire Mitigation Plan.
11.Customer Notification
Procedure
While VPU has a low risk of igniting a wildfire, VPU and its customers may be subject to a wildfire threat to a major shared transmission line(s) that impacts the statewide grid or parts of it- creating a resource shortage for the utilities that rely on the resources the line(s) provides. 8
https://www.cityofvernon.org/government/public-utilities/regulatory-reports ..
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VPU proactively communicates to customers and key stakeholders through multiple channels about preparing for potential curtailments, and the power restoration process.
VPU recognizes that many entities and individuals are particularly vulnerable during extended power outages and makes every effort to provide up-to-date information to these populations prior to, during, and after an event.
VPU’s Customer Service Center, Key Accounts staff, social media and CityofVernon.org will provide ongoing and available resources for communication and education for the overall customer base.
Key stakeholders, federal, state, and local elected officials, City and County executive staff and first responders are also contacted via a variety of channels and personnel.
VPU has specific personnel assigned to elected officials and agencies, and to critical customers including water and telecommunications utilities, potentially affected by an outage to a major shared transmission line.
Any communications by VPU during an active emergency, such as wildfire, will be in accordance with California’s Standardized Emergency Management System (SEMS) and will be at the direction of the entity responsible for disseminating information about the emergency.
12. Restoration of Service
Due to Vernon’s low wildfire risk profile, VPU is not adopting wildfire specific protocols for restoration of service after de-energizing its electric distribution system.
General Steps to Restoration of Service are:
Patrol. VPU crews patrol the line to look for vegetation in lines and any obvious damage that may prevent safe energization.
Repair. During patrol, crews look for potential damage to the lines and poles. Where equipment damage is found, additional crews are dispatched with new materials to repair or replace damaged equipment.
Test. Once the lines and poles are safe to operate, crews test the infrastructure by closing the fuse or breaker to re-energize the line segment.
Restore. Power is restored, and the outage communication system provides notification of power restoration to customers. ..
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VERNON WILDFIRE MITIGATION PLAN 202
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13. Evaluation Metrics
This section provides the metrics used to measure the performance of the Plan and outlined programs.
13.1. Metrics and Assumptions for Measuring Plan
Performance
VPU will track three metrics to measure the performance of this Wildfire Mitigation Plan:
(1) number of fire ignitions; (2) wires down within the service territory; and (3) outage caused by trees.
Metric 1: Fire Ignitions
For purposes of this metric, a Fire Ignition is defined as follows:
• VPU facility was associated with the fire; • The fire was self-propagating and of a material other than electrical and/or communication facilities;
• The resulting fire traveled greater than one linear meter from the ignition point; and • VPU has knowledge that the fire occurred.
In future Wildfire Mitigation Plans, VPU will provide the number of Fire Ignitions that occurred that were less than 5 acres in size. Any fires greater than 5 acres will be individually described.
YEAR Number
of Fire
Ignitions
2019 0
2020 0
2021 0
2022 0
2023 0
Metric 2: Wires Down
The second metric is the number of distribution wires downed within VPU’s service territory. (VPU does not own or operate any transmission lines.) For purposes of this metric, a Wires Down event includes any instance where an electric primary distribution ..
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conductor falls to the ground, or on to a foreign object. As VPU does not own or operate any transmission lines or own/operate distribution lines in the High Fire-Threat District, reporting of Wires Down is limited to local distribution outside of the High Fire-Threat District.
VPU will not normalize this metric by excluding unusual events, such as severe storms.
Instead, VPU will supplement this metric with a qualitative description of any such unusual events.
YEAR Number of Wires Down
2019 0
2020 0
2021 0
2022 0
2023 0
Metric 3: Outage Caused by Trees
The third metric is the number of distribution outages caused by trees within VPU’s service territory. (VPU does not own or operate any transmission lines.) For purposes of this metric, a tree-related outage event includes any instance where service on an electric primary distribution circuit is interrupted by contact with a tree or vegetation. As VPU does not own or operate any transmission lines or own/operate distribution lines in the High Fire-Threat District, reporting of tree-related outages is limited to local distribution outside of the High Fire-Threat District.
VPU will not normalize this metric by excluding unusual events, such as severe storms.
Instead, VPU will supplement this metric with a qualitative description of any such unusual events.
YEAR Number of Tree Outages
2019 0
2020 0
2021 1
2022 0
2023 2
..
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VERNON WILDFIRE MITIGATION PLAN 202
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14. Impact of Metrics on Plan
Due to VPU’s extremely-low risk wildfire circumstances, VPU anticipates that there will be relatively limited data gathered through these metrics. However, as the data collection history increases, VPU will be able to identify if any areas of its operations and service territory are disproportionately impacted. VPU will then evaluate potential improvements in future updates to thisPlan including the use of additional metrics.
15. Monitoring and Auditing
the Plan
This Wildfire Mitigation Plan will be reviewed annually and will include an assessment of the Plan programs and performance.Annual updates and triennial comprehensive revisions shall be publicly presented and approved by minute order of the City Council and adopted by resolution.
15.1. Identifying and Correcting Deficiencies in the Plan At any point in time, when deficiencies are identified, the Utilities Operations Manager or his/her delegates are responsible for correcting the deficiencies.
15.2. Monitoring the Effectiveness of Inspections
VPU’s Utilities Operations Manager will be responsible for monitoring and auditing the targets specified in the Plan to confirm that the objectives of the Plan are met.
16. Independent Evaluator
Public Utilities Code section 8387(c) requires VPU to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of this Wildfire Mitigation Plan. The independent evaluator must issue a report that is posted to the City of Vernon’s website. This report must also be presented to the Vernon City Council at a public meeting.
VPU participated in a public request for proposals, to identify the best qualified independent evaluator to assess the comprehensiveness of VPU’s Wildfire Mitigation ..
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Plan. VPU contracted with Dudek & Associates, a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure. Dudek’s Independent Evaluation is attached in Appendix A of this Plan.
The independent evaluator’s report is posted to the City of Vernon’s website and has been presented to Vernon’s City Council at a noticed public meeting.
17. Acronym Glossary
AB (Assembly Bill)
CAISO (California Independent System Operation)
CAL FIRE (California Department of Forestry and Fire Protection) CPUC (California Public Utilities Commission)
CUEA (California Utilities Emergency Association)
ERM (Enterprise Risk Management)
FRAP (Fire Resource and Assessment Program)
GHG (Greenhouse gas)
GIS (Geographic Information System)
GO (General Order)
KV (Kilovolt)
KWH (Kilowatt Hours)
MW (Mega Watts)
O&M (Operations & Maintenance)
EOC (Emergency Operations Centers)
OES (Office of Emergency Services)
PUC (Public Utilities Code)
SB (Senate Bill)
SEMS (Standardized Emergency Management System)
SME (Subject Matter Expert)
T&D (Transmission and Distribution)
WMP (Wildfire Mitigation Plan)
..
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VERNON WILDFIRE MITIGATION PLAN 202
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Appendix A: Independent
Evaluation of Vernon Plan ..
Item 14 Page 24 of 35
May 31, 2023
, 12255.06
Mrs. Lisa Umeda
Utilities Compliance Administrator
Vernon Public Utilities
City of Vernon
4305 Santa Fe Ave.
Vernon, CA 90058
Subject: Independent Evaluator’s Report of Vernon Public Utilities’ 2023 Wildfire Mitigation Plan 1 Introduction Vernon Public Utilities (VPU) contracted with Dudek to engage in an independent evaluation of its 2023 Wildfire Mitigation Plan (WMP). This independent evaluation report describes the technical review and evaluation of the WMP prepared by the VPU. The WMP requirements are codified in California Public Utilities Code (PUC) Section 8387(b)(2) for local publicly owned electric utilities (POUs). PUC Section 8387(c) requires that an independent evaluator review and assess the comprehensiveness of a POU’s WMP and issue a summary report. The year 2023 is important for POUs because they are required by PUC Section 8387(b)(1) to comprehensively revise their WMPs“at least once every three years.”. The VPU’s last independent evaluator’s report was prepared for the review of the VPU’s 2020 WMP.
Dudek conducted a review of VPU ’s 2023 WMP from May 17 to May 31, 2023. The focus of the evaluation was to determine the comprehensiveness of WMP and ensure it included all elements required under PUC Section 8387(b)(2).
In addition to evaluating the elements required by the PUC, Dudek reviewed the Wildfire Safety Advisory Board’s (WSAB’s) specific guidance for the VPU published in their Guidance Advisory Opinion for the 2023 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electrical Cooperatives (WSAB 2022).
This Independent Evaluator’s report contains the following elements: (1) an overview of the VPU , (2) A review of the statutory requirements in PUC Section 8387(b)(2) for local POUs, (3) A review of the specific recommendations published by the WSAB for the VPU 2022 WMP, (4) 2022 wildfire mitigation and prevention accomplishments of the VPU , (5) an overview of the metrics used the VPU ’s WMP, and (6) a comparison of wildfire risk reduction strategies used by the VPU with those used by similar utilities and municipal utility industry standards. ..
Item 14 Page 25 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 2 An Overview of Vernon Public Utilities Vernon Public Utilities is a municipal utility provider that provides electric service to customers within the city limits of Vernon. The VPU’s service territory covers 5.2 square miles and is located approximately 4 miles southeast of downtown Los Angeles in the heavily urbanized east Los Angeles area. The City and the VPU’s entire service territory is located in the relatively level Los Angeles basin and lacks any hills, canyons, or other topographic features. The City and the VPU’s entire service territory is urban, mostly commercial, and industrial structures, with no areas of natural vegetation or open space. The communities surrounding the VPU’s service territory are also composed of urban, fully developed areas. Vegetation is sparse throughout the VPU’s service territory and is limited to islands of landscaping or street trees widely separated by large areas of non-combustible pavement or development.
The VPU’s asset portfolio consists of distribution lines and generation equipment. The VPU’s lines are primarily aboveground (%80) with some underground (%20). The VPU has 66kV sub-transmission lines but does not have any transmission assets. Southern California Edison (SCE) has a transmission line that runs along the north side of the service territory along the Los Angeles River/canal.
As described above, the City of Vernon and the VPU’s service territory including all facilities, equipment, and service lines are in a highly urban area near downtown area Los Angeles and there is no natural vegetation or open space.
No portion of the VPU’s service territory lies within a high fire threat district nor does any area adjacent to the VPU’s service territory lie within a high fire threat district. Since the city is fully urbanized there is insufficient vegetation to sustain a wildfire and no portion of their service territory is classified as Wildland Urban Interface (WUI)( Radeloff, V.C., 2022). No areas adjacent to the City limits are classified as WUI.
The VPU ’s service territory and the Los Angeles basin experiencesa fire season that lasts from April to November during a typical year. Early fall, September-October, are considered the most critical period due to the combination of Santa Ana winds and low fuel moistures. While weather conditions in the Los Angeles area in the summer and fall may be conducive to wildfire there is a very low risk that the city will experience a wildfire. This is evident in the lack of a recorded wildfire in the VPU’s service territory and adjacent areas since CAL FIRE began recording fire data in the early part of the 20th century. Given that the VPU’s service territory is entirely developed it is unlikely that there will ever be increase in wildfire risk within their service territory. ..
Item 14 Page 26 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 3 Summary of Statutory Requirements for Wildfire Mitigation Plans
PUC Section 8387(b)(2) lists the statutory requirements for WMPs. These are the specific elements that the independent evaluator must review to make its determination for this report. The specific elements that must be addressed in VPU ’s WMP are summarized here for reference. ▪ Staff responsibilities ▪ General objectives ▪ Wildfire risk reduction program descriptions ▪ The metrics used to evaluate the WMP’s performance. ▪ How the application of previously identified metrics has informed the WMP. ▪ Protocols for reclosers, de-energization, and public safety power shut-off. ▪ Procedures for community notification and outreach ▪ Vegetation management plans ▪ Electrical equipment and infrastructure inspection plans ▪ Description of wildfire risks and drivers for those risks throughout the service territory, including design, construction, operation, and maintenance of equipment and facilities and topographic and climatological risk factors
▪ Identification of any geographic area in the service territory that is a higher wildfire threat than is identified in a commission fire threat map.
▪ Identification of enterprise-wide safety risk and wildfire-related risks ▪ How the service will be restored after a wildfire ▪ The processes and procedures used to monitor and audit the implementation of the WMP and identify any deficiencies, and the effectiveness of electrical line and equipment inspections. ..
Item 14 Page 27 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 4 Review of the Comprehensiveness of the WMP in Meeting Statutory Requirements
Dudek found that VPU ’s WMP meets the statutory requirements of comprehensiveness per PUC Section 8387. The review of the WMP’s elements is summarized relative to the application of the WMP. Dudek’s assessment is in bold text beneath the description of the requirement.
Minimizing Wildfire Risks
PUC Section 8387(a) requires the following: “Each local publicly owned electric utility and electrical cooperative shall construct, maintain, and operate its electrical lines and equipment in a manner that will minimize the risk of wildfire posed by those electrical lines and equipment.” The VPU ’s WMP describes the safety-related measures and the regulatory standards that the VPU utilizes to reduce the risk of its electrical equipment causing wildfires. Dudek has determined that VPU complies with this requirement through the design of its system, its operations, and the implementation of wildfire risk reduction and wildfire response strategies. Dudek also recognizes that the VPU is aware of the inherently low wildfire risk in their territory and has selected wildfire prevention programs appropriate for their equipment and the conditions within their service territory.
Evaluation of WMP Elements
Below is a summary of the WMP elements as required by PUC Section 8387, including restating sections of the WMP where applicable.
8387(b)(2)(A): Responsibilities of Persons Responsible for Executing the Plan.
Section 4.1 of the VPU WMP comprehensively describes staff responsibilities and functions in the implementation of their WMP including which staff positions are responsible for the wildfire prevention programs described in the WMP.
8387(b)(2)(B): Objectives of the Wildfire Mitigation Plan Section 3 of the VPU WMP describes the utility’s WMP three objectives. The objectives are brief but aptly describe the objectives of the VPU’s WMP.
8387(b)(2)(C): Prevention Strategies and Programs
Section 7, 8, and 9 in the VPU’s WMP describe the wildfire prevention programs the VPU utilizes to ensure wildfire risk remains low in their service territory. 8387(b)(2)(D): Metrics and Assumptions for Measuring WMP Performance Section 13.1 contains a description of the metrics used by the WMP. The VPU tracks three metrics; fire ignitions, wires down, and outages caused by trees. ..
Item 14 Page 28 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 8387(b)(2)(E): Impact of Previous Metrics on WMP
Section 14 provides a general statement about the impact of previous metrics on the current version the WMP. Section 13 contains metric data collected since the 2020 version of the WMP. It is recommended that part of this section be rewritten since the intent of the statutory requirement is to have the utility state why the metrics in the WMP are useful for describing the effectiveness of the WMP and the prevention strategies described within. The statement “Due to VPU’s extremely-low risk wildfire circumstances, VPU anticipates that there will be relatively limited data gathered through these metrics. However, as the data collection history increases, VPU will be able to identify if any areas of its operations and service territory are disproportionately impacted.“ suggests that these metrics are not useful for the WMP since the events these metrics are tracking are unlikely to occur.
8387(b)(2)(F): Reclosing Protocols
Section 10.1 in the VPU’s WMP describes the utility’s reclosing policy. The VPU utilizes automatic reclosing schemes and does not modify or disable automatic reclosing. Modifying or disabling reclosing schemes is not necessary in the VPU’s service territory due to the lack of continuous vegetation near their electrical equipment. An automatic reclosing scheme does not increase the risk that the VPU’s equipment will start a wildfire.
8387(b)(2)(G): De-energization Notification Procedures
Section 10.2 in the VPU WMP states that the VPU does not have a wildfire specific notification protocol due to the low risk of wildfire in their service territory. While not required (because the VPU does not have a de-energization policy), I recommend briefly adding a description of how the VPU generally notifies customers of outages or other utility related issues since the City does have a system in place i.e., the City’s Emergency Alerts program.
8387(b)(2)(H): Vegetation Management
Section 8 of the VPU’s WMP describes the utility’s vegetation management program. The VPU uses the states GO rules as its guidelines for treatment levels. 8387(b)(2)(I): Inspections
Section 9 of the VPU’s WMP describes the utility’s inspection program. The VPU uses the states GO rules as its guidelines for inspection frequencies and type.
8387(b)(2)(J)(i): Risks and Risk Drivers Associated with Design and Construction Standards Section 5.1 in the VPU’s WMP describes risk drivers related to design, construction, operation, and maintenance. This section identifies that the VPU meets all regulatory requirements related to the design, construction, operation, and maintenance of their electrical equipment. In addition, this section identifies that the due to the conditions within their service territory the VPU does not have the risks/risk drivers associated with design, construction, operation, and maintenance that are present in POU’s with service territories that extend over open space or into remote areas. ..
Item 14 Page 29 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 8387(b)(2)(J)(ii): Risks and Risk Drivers Associated with Topographic and Climatological Risk Factors Section 5.2 in the VPU’s WMP correctly identifies that the VPU’s service territory lacks the conditions to sustain the spread of a wildfire and does not have any identifiable risks or risk drivers associated with topography or climate.
8387(b (2)) (K): Geographical Area of Higher Wildfire Threat Section 7 in the VPU states that the utility has examined the High Fire Threat District maps for the VPU and sees no areas where it needs to be expanded.
8387(b)(2)(L): Enterprise-wide Safety Risks
Section 6 in the VPU’s WMP states “VPU has determined that it is not necessary to describe Enterprise-wide Safety Risks in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire-threat areas.” While it is true that there is very low risk of wildfire within their service territory, the VPU’s WMP should include a description of how the VPU identifies utility wide risk or if the VPU uses the risk assessment process in the City’s LHMP. 8387(b)(2)(M): Restoration of Service
Section 12 of the VPU’s WMP describes the utility’s general process for restoring service. 8387(b)(2)(N)(i): Monitoring and Auditing WMP Implementation, 8387(b)(2)(N)(ii): Identifying and correcting WMP deficiencies, 8387(b)(2)(N)(iii): Monitoring and Auditing the effectiveness of inspections.
Section 15 in the VPU’s WMP describes their monitoring and auditing programs for the WMP. Section
15.1 identifies the utilities process for identifying and correction deficiencies (on an as needed basis).
Section 15.2 states the Utilities Operations Manager evaluates inspection results and determines if the inspection results confirm the inspection results are accurate and measure the effectiveness of the WMP. 5 Wildfire Safety Advisory Board Guidance Advisory Opinions
In November 2022, the WSAB published a report with a description of general recommendations for improving the WMPs for POUs and rural electrical cooperatives. At the end of the report the WSAB provided specific recommendations for each utility that submitted a WMP for review by the board. Dudek reviewed the WSAB’s report, and the section below contains a summary of each recommendation the WSAB had for the VPU ’s 2022 WMP and whether the 2023 WMP has addressed the WSAB’s recommendation (WSAB 2022). The materials published by the WSAB and the recommendations within are for guidance and are not statutory requirements.
In their 2021 WMP the VPU addressed or answered several general questions and recommendations made by the WSAB for WMPs prepared by POUs. It is worth noting that in the WSAB’s 2022 guidance document that the WSAB ..
Item 14 Page 30 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN had only one VPU specific recommendation for a change to their WMP. The other two recommendations were related to posting WMP material on the City’s website. The WSAB’s single recommendations for the VPU WMP is: “The WSAB appreciates that Vernon provided tracking results information for their “number of ignitions” metric and “wires down” metric for 2019-2021. The WSAB encourages Vernon to develop performance metrics that aim to provide relevant information about how mitigation activities themselves are progressing (inspections accomplished per goal, etc.).” (Wildfire Safety Advisory Board 2022).
For the 2023 the VPU added a third metric to the WMP, outages caused by trees. Outages caused by trees is an outcome based metric but the addition of the new metric does provide more information to the VPU on the effectiveness of their vegetation management program and presumably will provide useful information about locations or specific tree/vegetation related issues that increase the risk of an outage. Dudek agrees with the WSAB recommendation to consider changing the existing metrics or adding new performance based metrics WMP. It would be more effective to track the accomplishments of the two main wildfire prevention strategies employed by the VPU in their WMP (vegetation management and inspections). ..
Item 14 Page 31 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 6 Vernon Public Utilities 2022 Progress in Implementing Wildfire Mitigation Plan Wildfire Prevention Strategies This section describes the VPU’s accomplishments in 2022 for the wildfire prevention program and strategies described in the WMP.
Vegetation Management ▪ Vegetation/Line Clearance Completed: 304 trees trimmed .
Inspections
1 • Overhead line visual patrols: 49
.
• Overhead lines detailed inspections: 1000. • Substation Inspections: 36 System Hardening • Pole replacement program accomplishments: 107 poles replaced .
7 Wildfire Mitigation Plan Metric Overview
Metrics help POUs determine if their wildfire prevention strategies are effective for reducing the risk of a wildfire ignited by their electrical equipment.
The VPU has adopted three metrics: Fire Ignitions and Wires Down were adopted in the first version of the WMP in 2020 and have been used in the subsequent versions of the WMP. For the 2023 the VPU adopted an additional metric for their WMP, outages caused by trees. The VPU records the three metrics on an event occurrence basis.
For the metrics Fire Ignitions and Wires Down the VPU recorded the zero events from 2019 to 2021. For Outages Caused By Trees, the VPU recorded one event in 2021 and zero events in 2019, 2020, and 2022.
Thesethree metrics are appropriate given the type of assets the VPU has, and that most of their wires (80%) are aboveground. However, because the VPU’s service territory has low wildfire risk performance based metrics would be more useful to the VPU for understanding the effectiveness of their WMP and their wildfire prevention strategies. It is recommended that the VPU replace the Fire Ignitions metric with one or two metrics that track the progress of their wildfire prevention strategies such as the number of circuit miles visually inspected or trees trimmed annually.
As an alternative the Fire Ignitions can be kept but some additional Fire Ignition data should be collected to complement the number of Fire Ignitions. For example, a comparison of the total number of fires the Los Angeles 1 The VPU posts inspection data on the City’s website from 2014 to 2022. ..
Item 14 Page 32 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN County Fire Department responds to in the Vernoncity limits to the number of fires attributable to the VPU’s equipment. 8 Comparison of Industry Standards and Similar Utility Wildfire Prevention Strategies
As part of this review of the VPU ’s 2023 WMP, Dudek compared the wildfire prevention strategies described in the WMP to the strategies being implemented by POUs and accepted electrical industry practices for reducing wildfire risk. While City of Vernon shares many similarities with its immediate in terms of wildfire risk (topography, vegetation, and weather) its neighbors are served by SCE or Los Angeles Department of Water and Power, utilities that are very different from the VPU. For this independent evaluator’s report Alameda Municipal Power (AMP) was selected to compare the VPU’s WMP and wildfire prevention strategies to. The AMP is larger than the VPU in terms of service territory size and number of customers, but they share a similar low wildfire risk exposure that comes from being located in urban areas with no portion of their service territory in a high fire threat district, have a very low risk of wildfire due to the lack of continuous flammable vegetation, and have adopted similar wildfire prevention strategies.
8.1 Vegetation Management
Both utilities implement vegetation management programs that meet GO 95 requirements including tree trimming around their poles and wires and surface vegetation management at their substations. Because they have no overhead lines or equipment in the high fire threat districtthe VPU and AMP vegetation management programs are primarily tree trimming programs.
8.2 System Hardening
Pole Replacement Program
The VPU has an ongoing on pole replacement priority and schedule program that replaces on average 106 aging poles each year. The AMP’s WMP does not describe a dedicated pole replacement program, but the AMP replaces pole on an as needed basis when the pole fails an inspection or intrusive testing.
8.3 Situational Awareness
Patrols and Visual Inspections
Both utilities perform inspection cycles in accordance with GO 165. Problems that are identified during inspection are prioritized for correction. Inspection findings are examined to identify trends and recurring problems. Routine ground patrols and visual inspections of overhead lines and equipment are electrical industry standard practices and particularly useful for these two utilities where equipment inspection and vegetation management are the main wildfire prevention strategies. ..
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TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 9 Conclusion The VPU has prepared a comprehensive WMP for 2023. The plan meets the statutory requirements described in PUC Section 8387(b)(2) for a POU. In their most recent guidance document, The Wildfire Safety Advisory Board had one recommended revision that applied to the VPU’s WMP which the VPU adopted by adding an additional metric.
The VPU ’s WMP describes a wildfire mitigation program that accurately assesses the risks and risk drivers present in their service territory and is correct in identifying the low risk of wildfire present within the City limits.
Based on the information available in the WMP and information collected in the preparation of this report, the VPU is aware of the wildfire risk present in its service territory, operates and maintains its electrical system in a safe and efficient manner, and takes the necessary steps to reduce the risk that their equipment is the source of fire ignition.
Sincerely,
________________________________
Jeremy Cawn
Fire Protection Planner ..
Item 14 Page 34 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 10 References
Carlson, A.R., Helmers, D.P., Hawbaker, T.J., Mockrin, M.H., and Radeloff, V.C., 2022, Wildland-urban interface maps for the conterminous U.S. based on 125 million building locations: U.S. Geological Survey data release, https://doi.org/10.5066/P94BT6Q7.
CAL FIRE. (2022, October 1). Fire Perimeters through 2021. Retrieved from Fire and Resource Assessment Program: https://frap.fire.ca.gov/mapping/gis-data/
WSAB (California Wildfire Safety Advisory Board). 2022. Guidance Advisory Opinion for the 2023 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electric Cooperatives Draft. Office of Energy Infrastructure Safety. October 17, 2022. Sacramento, California. Retrieved from: Wildfire Safety Advisory Board | Office of Energy Infrastructure Safety (ca.gov) ..
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0 CITY OF VERNON PUBLIC UTILITIES
4305 S SANTA FE AVE.
VERNON, CALIFORNIA 90058
Version: 4.05.0
Effective Date: 6/20/20236/18/2024 Wildfire
Mitigation
Plan ..
Item 14 Page 1 of 35
1 Contents
Executive Summary ....................................................................................................................i Wildfire Safety Advisory Board Recommendations .............................................................i
1. Executive Summary...........................................................................................................1
2. Introduction.......................................................................................................................1
2.1. Policy Statement .........................................................................................................2
2.2. Organization of the Wildfire Mitigation Plan.............................................................2
2.3. City of Vernon..............................................................................................................2
2.4. Vernon Public Utilities Profile.....................................................................................3
2.5. Generation and Distribution Facilities........................................................................3
2.6. Wildfire Risk Assessment............................................................................................3
3. Objectives..........................................................................................................................4
4. Roles and Responsibilities ................................................................................................4
4.1. Wildfire Prevention .....................................................................................................4
4.2. Wildfire Response and Recovery................................................................................5
4.3. Standardized Emergency Management System........................................................5
5. Wildfire Risks and Drivers.................................................................................................6
5.1. Design, Construction, Operation, and Maintenance.................................................6
5.2. Topographic and Climatological Risk Factors ............................................................6
6. Enterprise-wide Safety Risks ............................................................................................6
7. Wildfire Preventative Strategies ......................................................................................7
8. Vegetation Management..................................................................................................7
9. Inspections ........................................................................................................................9
10. De-energization Protocols..............................................................................................10
10.1. Reclosing Policy .........................................................................................................10
10.2. De-energization.........................................................................................................10
11. Customer Notification Procedure ..................................................................................10
12. Restoration of Service.....................................................................................................11
13. Evaluation Metrics ..........................................................................................................12
13.1. Metrics and Assumptions for Measuring Plan Performance ..................................12
14. Impact of Metrics on Plan ......................................................................................... 1413
15. . Monitoring and Auditing the Plan..................................................................................14 .
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2 15.1. Identifying and Correcting Deficiencies in the Plan.................................................14
15.2. Monitoring the Effectiveness of Inspections...........................................................14
16. Independent Evaluator...................................................................................................14
17. Acronym Glossary ...........................................................................................................15
APPENDIX
A. Independent Evaluation of Vernon Plan........................................................ 16 ..
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i
Reference Guide
Vernon Public Utilities (VPU) is dedicated to providing safe, reliable electric services to the residents and businesses in City of Vernon at competitive prices.
While VPU’s service territory and operations do not include or abut high wildfire threat areas, VPU remains committed to evaluating hazards that may affect the reliability and safety of the City of Vernon. This WMP describes the activities that VPU is taking to mitigate the threat of power-line ignited wildfires, including its various programs, policies and procedures. This plan will be reviewed and evaluated by its City Council on an annual basis.
Utility Overview and Context
The California Wildfire Safety Advisory Board (WSAB) issued the Guidance Advisory Opinion for the 2023 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electric Cooperatives (“2023 WSAB Guidance Advisory Opinion”) on November 16, 2022. VPU provides this document to the WSAB in order to respond to the recommendations included in the 2023 WSAB Guidance Advisory Opinion. VPU will provide a narrative response and/or a cross reference to the location in VPU’s Wildfire Mitigation Plan (WMP) where the topic is addressed.
Where the recommendation is not applicable to VPU, the response will provide a brief description supporting this conclusion.
Table 1: Context-Setting Information
Utility Name Vernon Public Utilities (VPU)
Service Territory Size 5.2 square miles
Owned Assets
☐ Transmission ☒Distribution ☒Generation
Number of Customers
Served
2,000 customer accounts
Population Within Service
Territory
150 people
Customer Class Makeup
Number of Accounts Share of Total Load (MWh)
4% Residential;
5% Government;
0% Agricultural;
64% Small/Medium Business,
Commercial;
26% Industrial
3% Residential;
5% Government;
0% Agricultural;
64% Small/Medium Business,
Commercial;
28% Industrial
Service Territory 0% Agriculture
0% Barren/Other
..
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Location/Topography
1 0% Conifer Forest
0% Conifer Woodland
0% Desert
0% Hardwood Forest
0% Hardwood Woodland
0% Herbaceous
0% Shrub
100% Urban
0% Water
Service Territory
Wildland Urban Interface
2 (based on total area)
0% Wildland Urban Interface;
0% Wildland Urban Intermix;
Percent of Service
Territory in CPUC High Fire
Threat Districts (based on
total area)
Tier 2: 0%
Tier 3: 0%
Prevailing Wind Directions
& Speeds by Season
The windier part of the year lasts for 6 months, from November to May, with average wind speeds of more than 6.9 miles per hour. The windiest day of the year is December 31, with an average hourly wind speed of 8.6 miles per hour.
The calmer time of year lasts for 6 months, from May to November. The calmest day of the year is August 10, with an average hourly wind speed of
5.3 miles per hour.
The wind is most often from the west for 5 months, from February to July, with a peak percentage of 47% on May 23. The wind is most often from the north for 4 months, from October to February, with a peak percentage of 36% on January 1.
Miles of Owned Lines
Underground and/or
Overhead
Overhead Dist.: 951425 miles
Overhead Trans.: 0 miles
Underground Dist.: 3124 miles
Underground Trans.: 0 miles
Explanatory Note 1 - Methodology for Measuring “Miles”: measured in line miles
Percent of Owned Lines in
CPUC High Fire Threat
Districts
Overhead Distribution Lines as % of Total Distribution System (Inside and Outside Service Territory)
Tier 2: 0%
Tier 3: 0%
Overhead Transmission Lines as % of Total Transmission System (Inside and Outside Service Territory)
Tier 2: 0%
Tier 3: 0%
1 This data shall be based on the California Department of Forestry and Fire Protection, California Multi -Source
Vegetation Layer Map, depicting WHR13 Types (Wildlife Habitat Relationship classes grouped into 13 major land cover types) available at: https://www.arcgis.com/home/item.html?id=b7ec5d68d8114b1fb2bfbf4665989eb3. 2 This data shall be based on the definitions and maps maintained by the United States Department of Agriculture, as most recently assembled in The 2010 Wildland-Urban Interface of the Conterminous United States, available at https://www.fs.fed.us/nrs/pubs/rmap/rmap_nrs8.pdf. ..
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Customers have ever lost
service due to an IOU PSPS
event?
☐ Yes ☒No
Customers have ever been
notified of a potential loss
of service to due to a
forecasted IOU PSPS
event?
☐ Yes ☒No
Has developed protocols
to pre-emptively shut off
electricity in response to
elevated wildfire risks?
☐ Yes ☒No
Has previously pre-
emptively shut off
electricity in response to
elevated wildfire risk?
☐ Yes ☒No
I. Cross Reference to Statutory requirements
WSAB requested that POUs provide a clear roadmap as to where each statutory requirement is addressed within the POU WMP.
Table 2: Cross References to Statutory Requirements
Requirement Statutory Language Location in
WMP
Persons
Responsible
PUC § 8387(b)(2)(A): An accounting of the responsibilities of persons responsible for executing the plan. Section 4
Objectives of
the Plan
PUC § 8387(b)(2)(B): The objectives of the wildfire mitigation plan. Section 3
Preventive
Strategies
PUC § 8387(b)(2)(C): A description of the preventive strategies and programs to be adopted by the local publicly owned
electric utility or electrical cooperative to minimize the risk of its electrical lines and equipment causing catastrophic wildfires, including consideration of dynamic climate change risks.
Section 7
Evaluation
Metrics
PUC § 8387(b)(2)(D): A description of the metrics the local publicly owned electric utility or electrical cooperative plans to use to evaluate the wildfire mitigation plan’s performance and the assumptions that underlie the use of those metrics.
Section 13
Impact of
Metrics
PUC § 8387(b)(2)(E): A discussion of how the application of previously identified metrics to previous wildfire mitigation plan performances has informed the wildfire mitigation plan.
Section 14
Deenergization
Protocols
PUC § 8387(b)(2)(F): Protocols for disabling reclosers and deenergizing portions of the electrical distribution system that consider the associated impacts on public safety, as well as protocols related to mitigating the public safety impacts of Section 10
..
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iv
those protocols, including impacts on critical first responders and on health and communication infrastructure.
Customer
Notification
Procedures
PUC § 8387(b)(2)(G): Appropriate and feasible procedures for notifying a customer who may be impacted by the
deenergizing of electrical lines. The procedures shall consider the need to notify, as a priority, critical first responders, health care facilities, and operators of telecommunications
infrastructure.
Section 11
Vegetation
Management
PUC § 8387(b)(2)(H): Plans for vegetation management. Section 8 Inspections
PUC § 8387(b)(2)(I): Plans for inspections of the local publicly owned electric utility’s or electrical cooperative’s electrical infrastructure.
Section 9
Prioritization of
Wildfire Risks
PUC § 8387(b)(2)(J): A list that identifies, describes, and prioritizes all wildfire risks, and drivers for those risks, throughout the local publicly owned electric utility’s or electrical cooperative’s service territory. The list shall include, but not be limited to, both of the following:
(i) Risks and risk drivers associated with design, construction, operation, and maintenance of the local publicly owned electric utility’s or electrical cooperative’s equipment and facilities. (ii) Particular risks and risk drivers associated with topographic and climatological risk factors throughout the different parts of the local publicly owned electric utility’s or electrical cooperative’s service territory.
Section 5
CPUC Fire
Threat Map
Adjustments
PUC § 8387(b)(2)(K): Identification of any geographic area in the local publicly owned electric utility’s or electrical cooperative’s service territory that is a higher wildfire threat than is identified in a commission fire threat map, and identification of where the commission should expand a high fire threat district based on new information or changes to the environment.
Section 2.3
Section 2.6
Enterprisewide
Risks
PUC § 8387(b)(2)(L): A methodology for identifying and
presenting enterprisewide safety risk and wildfire-related risk. Section 6 Restoration of
Service
PUC § 8387(b)(2)(M): A statement of how the local publicly owned electric utility or electrical cooperative will restore service after a wildfire.
Section 12
Monitor and
Audit
PUC § 8387(b)(2)(N): A description of the processes and procedures the local publicly owned electric utility or electrical cooperative shall use to do all of the following
(i) Monitor and audit the implementation of the wildfire mitigation plan.
(ii) Identify any deficiencies in the wildfire mitigation plan or its implementation, and correct those deficiencies.
Section 15
..
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(iii) Monitor and audit the effectiveness of electrical line and equipment inspections, including inspections
performed by contractors, that are carried out under the plan, other applicable statutes, or commission rules.
Qualified
Independent
Evaluator
PUC § 8387(c): The local publicly owned electric utility or electrical cooperative shall contract with a qualified
independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of its wildfire mitigation plan. The
independent evaluator shall issue a report that shall be made available on the Internet Web site of the local publicly owned electric utility or electrical cooperative, and shall present the report at a public meeting of the local publicly owned electric utility’s or electrical cooperative’s governing board.
Section 16
II. WSAB Guidance Advisory Opinion Recommendations
Process for Utility Adoption and Submittal of Annual WMP and Opportunities for Public Comment:
VPU is governed by the Vernon City Council. Accordingly, the 2021 Vernon Public Utilities Wildfire Mitigation Plan was presented to the Vernon City Council on May 18, 2021, and was adopted in Resolution No. 2021-12. Subsequent annual updates and triennial comprehensive revisions shall be publicly presented and approved by minute order of the City Council.
Description of Where WMP Information Can be Found on Utility Website The Vernon Public Utilities Wildfire Mitigation Plan and the independent evaluator’s report will be posted to the City of Vernon’s website under regulatory reports 3 and has been presented to
Vernon’s City Council at a noticed public meeting. 3
https://www.cityofvernon.org/government/public-utilities/regulatory-reports ..
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VERNON WILDFIRE MITIGATION PLAN 202
34 Page 1
1. Executive Summary
1.1. The Vernon Public Utilities Wildfire Mitigation Plan meets applicable California Senate Bill 901, Assembly Bill 1054, and AssemblyBill 111 requirements.
1.2. The City of Vernon is an industrial city of 5.2 square miles, adjacent to Downtown Los Angeles. Wildfire ignition risks are low due to the sparsity of vegetation and fuel sources in Vernon’s industrial environment.
1.3. Vernon is located more than 10 miles from the nearest California Public Utilities Commission (CPUC) High Fire-Threat District Elevated risk area.
1.4. Vernon Public Utilities (VPU) does not own or operate transmission, distribution, or generation facilities in CPUC High Fire-Threat District.
1.5. VPU does not own or operate transmission, distribution, or generation facilities in California Department of Forestry and Fire Protection’s (CAL FIRE) Fire and Resource Assessment Program (FRAP) Fire Threat Map’s designated High or Extreme Wildfire Hazard areas.
1.6. VPU’s Wildfire Mitigation Plan includes required program components such as performance metrics, continuous improvement, and responsible parties.
1.7. VPU will make annual Wildfire Mitigation Plan progress updates to the Vernon City Council and the California Wildfire Safety Advisory Board.
2. Introduction
Over the last few years, California has seen some of its most devastating and destructive wildfires. Climate Change is recognized as a contributing factor (long hot spells, low moisture, etc.). In response, Senate Bill (SB) 901 authored by Senator Dodd, was enacted in 2018. SB 901 requires every electric utility to prepare a wildfire mitigation plan (WMP) and annually present the plan to its governing body. SB 901 amended Public Utilities Code (PUC) section 8387. Section 8387 generally requires every publicly owned utility to construct, maintain, and operate its electrical facilities to minimize the risk of wildfire posed by those facilities. As further required by Assembly Bill (AB) 1054 enacted in 2019, the WMP shall be submitted to the California Wildfire Safety Advisory Board for review and advisory opinion annually by July 1, 2023. At least once every three years, the submittal must be a comprehensive revision of the WMP.
This document outlines Vernon Public Utilities’ activities in accordance with these requirements. ..
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VERNON WILDFIRE MITIGATION PLAN 202
34 Page 2
2.1. Policy Statement
Vernon Public Utilities' overarching goal is to provide safe, reliable, and economic electric service to its local community. In order to meet this goal, VPU constructs, maintains, and operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment.
2.2. Organization of the Wildfire Mitigation Plan
This Wildfire Mitigation Plan includes the following elements: • Objectives of the plan; • Roles and responsibilities for carrying out the plan; • Identification of key wildfire risks and risk drivers; • Description of wildfire prevention, mitigation, and response strategies and programs;
• Metrics for evaluating the performance of the plan and identifying areas for improvement; and
• Review and validation of the plan.
2.3. City of Vernon
The City of Vernon is an industrial city
of 5.2 square miles located several
miles to the southeast of Downtown
Los Angeles in Southern California. The
City’s business-friendly environment,
low-cost utilities, and proximity to
ports, trucking and rail transport make
Vernon an ideal location for industrial
uses.
The City of Vernon is located in a
region of Los Angeles County with low
wildfire risk. No part of VPU’s service
territory is located in or near the High
Fire-Threat District, designed in the
California Public Utilities Commission’s
(CPUC) Fire Threat Map. Further, all of
VPU’s service territory is excluded from
the High, Very High, and Extreme
Threat areas of the California Department of Forestry and Fire Protection’s (CAL FIRE) Fire and Resource Assessment Program (FRAP) Fire Threat Map. Based on a review of local ..
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VERNON WILDFIRE MITIGATION PLAN 202
34 Page 3
conditions and historical fires, the Vernon Fire Department has determined that VPU’s electrical lines and equipment do not pose a significant risk of wildfire.
Despite this low risk, VPU takes appropriate actions to help its region prevent and respond to the increasing risk of wildfires. In its role as a public agency, VPU closely coordinates with other local safety and emergency officials to help protect against fires and respond to emergencies. In its role as a utility, VPU follows all applicable design, construction, operation, and maintenance requirements that reduce safety risks associated with its system. This Wildfire Mitigation Plan describes the safety-related measures that Vernon Public Utilities follows to reduce its risk of causing wildfires.
2.4. Vernon Public Utilities Profile
Formerly known as Vernon Light and Power and Vernon Gas & Electric, the City of Vernon has consolidated all utility services within the VPU. VPU provides electric, water, natural gas, and fiber optic services.
VPU serves about 2,000 mainly commercial and industrial electric customers with electric sales of approximately 1,128 GWh annually, and peak loads of approximately 184 MW in the summer and 174 MW in the winter.
2.5. Generation and Distribution Facilities
VPU’s electric system includes generation and distribution facilities that are completely located within VPU’s electric service territory in the LA Basin. VPU does not own or operate any transmission facilities. VPU has two generation facilities that are located within VPU service territory. Malburg Generating Station (MGS), a 134 139 MW combined-cycle natural gas-fired plant and two H. Gonzales units, a combined 10 MW natural gas plant. VPU has 176119 miles of distribution lines and 27 24 miles of 66 kV subtransmission lines. No overhead distribution lines span over naturally vegetated open space areas. Therefore, there is no potential for electrical equipment igniting a wildfire.
The generation and distribution facilities are located entirely within the CAISO balancing area and are connected to the CAISO through the Southern California Edison (SCE) 220-66 kV Laguna Bell Substation. The Vernon load is supplied and supported by five 66kV source lines that exit the SCE Laguna Bell 220/66 kV Substation. With the support of Vernon’s local generation, the VPU electric system reliability will most likely not be compromised undera double contingency (N-2) situation, where two 66 kV transmission lines are out of service.
2.6. Wildfire Risk Assessment
In 2018, Vernon Fire Department conducted a risk assessment of wildfires caused by VPU’s overhead electrical lines and equipment, in compliance with Senate Bill 1028 (Hill, 2016). VPU provides electric service to the City of Vernon within the greater Los Angeles ..
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VERNON WILDFIRE MITIGATION PLAN 202
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basin. Specifically, VPU's service area is not within or near any wildland-urban interface zones and more than ten miles from the nearest wildland-urban interface area. The assessment includes information from the US Forest Service’s Fire Modeling Institute, and the CAL FIRE Office of the State Fire Marshal. Also considered were Vernon’s historical fire data, geographical location, and local conditions. Based on this information, the determination was made that VPU’s electric equipment and operations do not pose a risk of igniting a fire that could cause any significant wildfire condition.
3. Objectives
The primary objectives of this Wildfire Mitigation Plan are to:
1. Describe VPU’s existing programs, practices, and measures that effectively reduce the probability that VPU’s electric supply system could be the origin or contributing source for the ignition of a wildfire.
To support this goal, VPU regularly evaluates the prudent and cost-effective improvements to its physical assets, operations, and training that can help reduce the risk of equipment-related fires.
2. The secondary objective of this Wildfire Mitigation Plan is to improve the resiliency of the electric grid. As part of the development of this plan, VPU assesses new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration (duration) of service.
3. Create a WMP that is consistent withstate law and objectives.
4. Roles and Responsibilities
4.1. Wildfire Prevention
VPU staff that have responsibility for wildfire prevention are:
General Manager: Assumes overall responsibility for VPU’s planning and mitigation activities, including maintaining compliance with state and federal safety and operating requirements.
Assistant General Manager: Responsible for emergency preparedness, emergency response, and coordinating recovery after a fire.
Utilities Operations Manager: Responsible for the reliable operation of VPU’s electric distribution system and safety protocols, including the evaluation and installation of new protective equipment to reduce fire risk. Maintain compliance with federal, state and ..
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VERNON WILDFIRE MITIGATION PLAN 202
34 Page 5
local fire management personnel to ensure that appropriate preventive measures are in place.
Electric Operations Supervisor: Is primarily responsible for ensuring inspections of electric lines, poles, and equipment, in addition to the performance of operations and maintenance (O&M).
While other individuals, such as linemen, have the responsibility to inspect and report any faulty operations of equipment, the primary responsibility for preventing electrical- ignited fires and coordinating recovery is the Utilities Operations Manager and Assistant General Manager.
4.2. Wildfire Response and Recovery
VPU is a member of the California Utility Emergency Association, which plays a key role in ensuring communications between utilities and with California Office of Emergency Services (CAL-OES) during emergencies. VPU also participates in the American Public Power Association (APPA) Mutual Assistance Agreement, which is a mutual assistance agreement covering municipal utilities across the UnitedStates.
4.3. Standardized Emergency Management System
As a local governmental agency,
4 VPU has planning, communication, and coordination
obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (SEMS) Regulations,
5 adopted in accordance with
Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five different levels: field response, local government, operational area, regional, and state.
6 Pursuant to this structure, VPU annually
coordinates and communicates with the relevant safety agencies as well as other relevant 4 As defined in Cal. Gov. Code § 8680.2. 5 19 CCR § 2407. 6 Cal. Gov. Code § 2403(b):
(1) “Field response level” commands emergency response personnel and resources to carry out tactical decisions and activities in direct response to an incident or threat. (2) “Local government level” manages and coordinates the overall emergency response and recovery activities within their jurisdiction.
(3) “Operational area level” manages and/or coordinates information, resources, and priorities among local governments within the operational area and serves as the coordination and communication link between the local government level and the regional level.
(4) “Regional level” manages and coordinates information and resources among operational areas within the mutual aid region designated pursuant to Government Code §8600 and between the operational areas and the state level. This level along with the state level coordinates overall state agency support for emergency response activities. (5) “State level” manages state resources in response to the emergency needs of the other levels, manages and coordinates mutual aid among the mutual aid regions and between the regional level and state level, and serves as the coordination and communication link with the federal disaster response system. ..
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local and state agencies. Pursuant to the SEMS structure, VPU participates in annual training exercises with the Vernon Disaster Council. The Council meets quarterly to discuss emergency management protocols, FEMA and SEMS procedures, and lessons learned from disasters around the world. On an annual basis, the City’s Emergency Operating Center is exercised by the Disaster Council as part of an Emergency Drill.
5. Wildfire Risks and Drivers
Pursuant to Public Utilities Code section 8387(b)(2), VPU has determined that it is not necessary to describeWildfire Risks and Drivers in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire-threat areas.
5.1. Design, Construction, Operation, and Maintenance
Due to the minimal risk of VPU’s electrical supply facilities igniting a wildfire, VPU is not adopting wildfire specific protocols for Wildfire Risks and Drivers Associated with Design, Construction, Operation, and Maintenance. However, VPU meets or exceeds the minimum design and construction requirements provided in CPUC GO 95, which specifies that electric supply systems shall be designed, constructed, and maintained for their intended use with regard given to the conditions under which they are to be operated to enable the furnishing of safe, proper, and adequate service.
5.2. Topographic and Climatological Risk Factors
Due to the minimal risk of VPU’s electrical supply facilities igniting a wildfire, VPU is not adopting wildfire specific protocols for Wildfire Risks and Drivers Associated with Topographic and Climatological Risk Factors.
6. Enterprise-wide Safety Risks
Pursuant to Public Utilities Code section 8387(b)(2), VPU has determined that it is not necessary to describe Enterprise-wide Safety Risks in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire-threat areas. ..
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7. Wildfire Preventative
Strategies
Pursuant to Public Utilities Code section 8387(b)(2), VPU has determined that it is not necessary to describe Wildfire Preventative Strategies in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire- threat areas.
High Fire-Threat District
In coordination with the California Municipal Utilities Association, VPU participated in the development of the CPUC’s Fire-Threat Map,
7 which defines a statewide High Fire
-Threat
District (HFTD).
In the map development process, VPU reviewed the proposed boundaries of the High Fire-Threat District and confirmed that, based on local conditions and historical fire data, all of VPU’s service territory was properly excluded.
Design and Construction Standards
VPU’s electric facilities are designed and constructed to meet or exceed the relevant federal, state, or industry standard. VPU treats CPUC General Orders (GO) 95 and 128 as a key industry standard for design and construction standards for overhead and underground electrical facilities. VPU meets or exceeds all standards in GO 95 and GO 128. Additionally, VPU monitors and follows, as appropriate, the National Electric Safety Code.
8. Vegetation Management
Due to the industrial nature of the City of Vernon, there is very little risk of vegetation ignitinga wildfire, or impeding Vernon Public Utilities’ services. VPU’s service territory neither contains nor is adjacent to any wildlands or elevate fire-threat areas and thus, there is no risk of igniting wildfires.
8.1. City of Vernon Urban Forest is comprised of approximately 1,2001300 trees, which are maintained and are pruned annually by a contracted Urban Forest 7 Adopted by CPUC Decision 17
-12-024.
..
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Management Service company. Tree conditions are managed regularly in an asset management system, and routine maintenance occurs on an annual basis.
8.2. Substations require bare ground for the safe operation of high voltage equipment.
Electric Operators monitor substations, switchyards, and other electric facilities on a daily basis and remove invasive weeds and other vegetation as necessary. This may be accomplished by pulling the vegetation, pruning, or spraying with an herbicide such as glyphosate.
8.3. VPU meets or exceeds the minimum industry standard vegetation management practices. For distribution level facilities, VPU meets: (1) Public Resources Code section 4292; (2) Public Resources Code section 4293; (3) GO 95 Rule 35; and (4) the GO 95 Appendix E Guidelines to Rule 35. These standards require significantly increased clearances in the High Fire-Threat District. The recommended time-of- trim guidelines do not establish a mandatory standard, but instead, provide useful guidance to utilities.
GO 95, Rule 35, Table 1
Case Type of Clearance Trolley
Contact,
Feeder and
Span Wires, 0-5kv
Supply
Conductors
and Supply
Cables, 750 -
22,500 Volts
Supply
Conductors
and Supply
Cables, 22.5 - 300 kV
Supply
Conductors
and Supply
Cables, 300 -
550 kV (mm)
13 Radial clearance of
bare line
conductors from
tree branches or
foliage
18 inches 18 inches ¼ Pin
Spacing
½ Pin
Spacing
14 Radial clearance of
bare line
conductors from
vegetation in the
Fire-Threat District
18 inches 48 inches 48 inches 120 inches
Appendix E ..
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Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearancesthat should be established, at time of trimming, between the vegetation and the energized conductors and associated live parts where practicable. Reasonable vegetation management practices may make it advantageous for the purposes of public safety or service reliability to obtain greater clearances than those listed below to ensure compliance until the next scheduled maintenance. Each utility may determine and apply additional appropriate clearances beyond clearances listed below, which take into consideration various factors, including: line operating voltage, length of span, line sag, planned maintenance cycles, location of vegetation within the span, species type, experience with particular species, vegetation growth rate and characteristics, vegetation management standards and best practices, local climate, elevation, fire risk, and vegetation trimming requirements that are applicable to State Responsibility Area lands pursuant to Public Resource Code Sections 4102 and 4293.
Voltage of Lines Case 13 Case 14
Radial clearances for any conductor of a line
operating at 2,400 or more volts, but less than
72,000 volts
4 feet 12 feet
Radial clearances for any conductor of a line
operating at 72,000 or more volts, but less than
110,000 volts
6 feet 20 feet
Radial clearances for any conductor of a line
operating at 110,000 or more volts, but less
than 300,000 volts
10 feet 30 feet
Radial clearances for any conductor of a line
operating at 300,000 or more volts
15 feet 30 feet
9. Inspections
VPU meets or exceeds the minimum inspection requirements provided in CPUC GO 165 and CPUC GO 95, Rule 18. Pursuant to these rules, utilities inspect electric facilities in the High Fire-Threat District more frequently than the other areas of its service territory. As described above, VPU currently does not have any overhead powerlines located within, or near the High Fire-Threat District within the CPUC’s Fire-Threat Map but still maintains compliance with the inspection requirements as a best business practice. VPU performs intrusive pole inspections and has a pole replacement priority and schedule program to remove potential pole failure hazards, even though there is no significant native vegetation below VPU’s overhead distribution lines.
VPU staff uses their knowledge of the specific environmental and geographical conditions of VPU’s service territory to determine if any particular areas require more frequent inspections. ..
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If VPU staff discovers a facility in need of repair that is owned by an entity other than VPU, VPU will issue a notice of repair to the facility owner and work to ensure that necessary repairs are completed promptly.
In accordance with CPUC GO165, VPU annually reports and publicly posts its inspection data to its website under regulatory reports.
8 Publicly posted information includes the
number of patrols, detailed overhead and underground inspections, and instrusive inspections.
10. De-energization Protocols
10.1. Reclosing Policy
Due to the low wildfire threat in VPU’s service territory, VPU does not disable re-closers due to anticipated wildfires. VPU does not have a formal procedure identified for disabling re-closers. VPU will continue to assess the wildfire threat and will develop a procedure as needed.
10.2. De-energization
Electrical outages can adversely affect electrical system equipment, customer production and equipment, devices vital to public health and safety such as lighting, traffic signals, wells and chlorinators and can cause disruption to critical communication networks.
Due to Vernon’s low wildfire risk profile, VPU is not adopting wildfire specific protocols for de-energizing any portions of its electric distribution system. VPU will re-evaluate the need to pre-emptively shut off power due to fire-threat conditions in future updates to this Wildfire Mitigation Plan.
11.Customer Notification
Procedure
While VPU has a low risk of igniting a wildfire, VPU and its customers may be subject to a wildfire threat to a major shared transmission line(s) that impacts the statewide grid or parts of it- creating a resource shortage for the utilities that rely on the resources the line(s) provides. 8
https://www.cityofvernon.org/government/public-utilities/regulatory-reports ..
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VPU proactively communicates to customers and key stakeholders through multiple channels about preparing for potential curtailments, and the power restoration process.
VPU recognizes that many entities and individuals are particularly vulnerable during extended power outages and makes every effort to provide up-to-date information to these populations prior to, during, and after an event.
VPU’s Customer Service Center, Key Accounts staff, social media and CityofVernon.org will provide ongoing and available resources for communication and education for the overall customer base.
Key stakeholders, federal, state, and local elected officials, City and County executive staff and first responders are also contacted via a variety of channels and personnel.
VPU has specific personnel assigned to elected officials and agencies, and to critical customers including water and telecommunications utilities, potentially affected by an outage to a major shared transmission line.
Any communications by VPU during an active emergency, such as wildfire, will be in accordance with California’s Standardized Emergency Management System (SEMS) and will be at the direction of the entity responsible for disseminating information about the emergency.
12. Restoration of Service
Due to Vernon’s low wildfire risk profile, VPU is not adopting wildfire specific protocols for restoration of service after de-energizing its electric distribution system.
General Steps to Restoration of Service are:
Patrol. VPU crews patrol the line to look for vegetation in lines and any obvious damage that may prevent safe energization.
Repair. During patrol, crews look for potential damage to the lines and poles. Where equipment damage is found, additional crews are dispatched with new materials to repair or replace damaged equipment.
Test. Once the lines and poles are safe to operate, crews test the infrastructure by closing the fuse or breaker to re-energize the line segment.
Restore. Power is restored, and the outage communication system provides notification of power restoration to customers. ..
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13. Evaluation Metrics
This section provides the metrics used to measure the performance of the Plan and outlined programs.
13.1. Metrics and Assumptions for Measuring Plan
Performance
VPU will track three metrics to measure the performance of this Wildfire Mitigation Plan:
(1) number of fire ignitions; (2) wires down within the service territory; and (3) outage caused by trees.
Metric 1: Fire Ignitions
For purposes of this metric, a Fire Ignition is defined as follows:
• VPU facility was associated with the fire; • The fire was self-propagating and of a material other than electrical and/or communication facilities;
• The resulting fire traveled greater than one linear meter from the ignition point; and • VPU has knowledge that the fire occurred.
In future Wildfire Mitigation Plans, VPU will provide the number of Fire Ignitions that occurred that were less than 5 acres in size. Any fires greater than 5 acres will be individually described.
YEAR Number
of Fire
Ignitions
2019 0
2020 0
2021 0
2022 0
2023 0
Metric 2: Wires Down
The second metric is the number of distribution wires downed within VPU’s service territory. (VPU does not own or operate any transmission lines.) For purposes of this metric, a Wires Down event includes any instance where an electric primary distribution ..
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conductor falls to the ground, or on to a foreign object. As VPU does not own or operate any transmission lines or own/operate distribution lines in the High Fire-Threat District, reporting of Wires Down is limited to local distribution outside of the High Fire-Threat District.
VPU will not normalize this metric by excluding unusual events, such as severe storms.
Instead, VPU will supplement this metric with a qualitative description of any such unusual events.
YEAR Number of Wires Down
2019 0
2020 0
2021 0
2022 0
2023 0
Metric 3: Outage Caused by Trees
The third metric is the number of distribution outages caused by trees within VPU’s service territory. (VPU does not own or operate any transmission lines.) For purposes of this metric, a tree-=related outage event includes any instance where service on an electric primary distribution circuit is interrupted by contact with a tree or vegetation. As VPU does not own or operate any transmission lines or own/operate distribution lines in the High Fire-Threat District, reporting of tree-related outages is limited to local distribution outside of the High Fire-Threat District.
VPU will not normalize this metric by excluding unusual events, such as severe storms.
Instead, VPU will supplement this metric with a qualitative description of any such unusual events.
YEAR Number of Tree Outages
2019 0
2020 0
2021 1
2022 0
2023 2
..
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14. Impact of Metrics on Plan
Due to VPU’s extremely-low risk wildfire circumstances, VPU anticipates that there will be relatively limited data gathered through these metrics. However, as the data collection history increases, VPU will be able to identify if any areas of its operations and service territory are disproportionately impacted. VPU will then evaluate potential improvements in future updates to thisPlan including the use of additional metrics.
15. Monitoring and Auditing
the Plan
This Wildfire Mitigation Plan will be reviewed annually and will include an assessment of the Plan programs and performance.Annual updates and triennial comprehensive revisions shall be publicly presented and approved by minute order of the City Council and adopted by resolution.
15.1. Identifying and Correcting Deficiencies in the Plan At any point in time, when deficiencies are identified, the Utilities Operations Manager or his/her delegates are responsible for correcting the deficiencies.
15.2. Monitoring the Effectiveness of Inspections
VPU’s Utilities Operations Manager will be responsible for monitoring and auditing the targets specified in the Plan to confirm that the objectives of the Plan are met.
16. Independent Evaluator
Public Utilities Code section 8387(c) requires VPU to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of this Wildfire Mitigation Plan. The independent evaluator must issue a report that is posted to the City of Vernon’s website. This report must also be presented to the Vernon City Council at a public meeting.
VPU participated in a public request for proposals, to identify the best qualified independent evaluator to assess the comprehensiveness of VPU’s Wildfire Mitigation ..
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Plan. VPU contracted with Dudek & Associates, a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure. Dudek’s Independent Evaluation is attached in Appendix A of this Plan.
The independent evaluator’s report is posted to the City of Vernon’s website and has been presented to Vernon’s City Council at a noticed public meeting.
17. Acronym Glossary
AB (Assembly Bill)
CAISO (California Independent System Operation)
CAL FIRE (California Department of Forestry and Fire Protection) CPUC (California Public Utilities Commission)
CUEA (California Utilities Emergency Association)
ERM (Enterprise Risk Management)
FRAP (Fire Resource and Assessment Program)
GHG (Greenhouse gas)
GIS (Geographic Information System)
GO (General Order)
KV (Kilovolt)
KWH (Kilowatt Hours)
MW (Mega Watts)
O&M (Operations & Maintenance)
EOC (Emergency Operations Centers)
OES (Office of Emergency Services)
PUC (Public Utilities Code)
SB (Senate Bill)
SEMS (Standardized Emergency Management System)
SME (Subject Matter Expert)
T&D (Transmission and Distribution)
WMP (Wildfire Mitigation Plan)
..
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Appendix A: Independent
Evaluation of Vernon Plan ..
Item 14 Page 24 of 35
May 31, 2023
, 12255.06
Mrs. Lisa Umeda
Utilities Compliance Administrator
Vernon Public Utilities
City of Vernon
4305 Santa Fe Ave.
Vernon, CA 90058
Subject: Independent Evaluator’s Report of Vernon Public Utilities’ 2023 Wildfire Mitigation Plan 1 Introduction Vernon Public Utilities (VPU) contracted with Dudek to engage in an independent evaluation of its 2023 Wildfire Mitigation Plan (WMP). This independent evaluation report describes the technical review and evaluation of the WMP prepared by the VPU. The WMP requirements are codified in California Public Utilities Code (PUC) Section 8387(b)(2) for local publicly owned electric utilities (POUs). PUC Section 8387(c) requires that an independent evaluator review and assess the comprehensiveness of a POU’s WMP and issue a summary report. The year 2023 is important for POUs because they are required by PUC Section 8387(b)(1) to comprehensively revise their WMPs“at least once every three years.”. The VPU’s last independent evaluator’s report was prepared for the review of the VPU’s 2020 WMP.
Dudek conducted a review of VPU ’s 2023 WMP from May 17 to May 31, 2023. The focus of the evaluation was to determine the comprehensiveness of WMP and ensure it included all elements required under PUC Section 8387(b)(2).
In addition to evaluating the elements required by the PUC, Dudek reviewed the Wildfire Safety Advisory Board’s (WSAB’s) specific guidance for the VPU published in their Guidance Advisory Opinion for the 2023 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electrical Cooperatives (WSAB 2022).
This Independent Evaluator’s report contains the following elements: (1) an overview of the VPU , (2) A review of the statutory requirements in PUC Section 8387(b)(2) for local POUs, (3) A review of the specific recommendations published by the WSAB for the VPU 2022 WMP, (4) 2022 wildfire mitigation and prevention accomplishments of the VPU , (5) an overview of the metrics used the VPU ’s WMP, and (6) a comparison of wildfire risk reduction strategies used by the VPU with those used by similar utilities and municipal utility industry standards. ..
Item 14 Page 25 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 2 An Overview of Vernon Public Utilities Vernon Public Utilities is a municipal utility provider that provides electric service to customers within the city limits of Vernon. The VPU’s service territory covers 5.2 square miles and is located approximately 4 miles southeast of downtown Los Angeles in the heavily urbanized east Los Angeles area. The City and the VPU’s entire service territory is located in the relatively level Los Angeles basin and lacks any hills, canyons, or other topographic features. The City and the VPU’s entire service territory is urban, mostly commercial, and industrial structures, with no areas of natural vegetation or open space. The communities surrounding the VPU’s service territory are also composed of urban, fully developed areas. Vegetation is sparse throughout the VPU’s service territory and is limited to islands of landscaping or street trees widely separated by large areas of non-combustible pavement or development.
The VPU’s asset portfolio consists of distribution lines and generation equipment. The VPU’s lines are primarily aboveground (%80) with some underground (%20). The VPU has 66kV sub-transmission lines but does not have any transmission assets. Southern California Edison (SCE) has a transmission line that runs along the north side of the service territory along the Los Angeles River/canal.
As described above, the City of Vernon and the VPU’s service territory including all facilities, equipment, and service lines are in a highly urban area near downtown area Los Angeles and there is no natural vegetation or open space.
No portion of the VPU’s service territory lies within a high fire threat district nor does any area adjacent to the VPU’s service territory lie within a high fire threat district. Since the city is fully urbanized there is insufficient vegetation to sustain a wildfire and no portion of their service territory is classified as Wildland Urban Interface (WUI)( Radeloff, V.C., 2022). No areas adjacent to the City limits are classified as WUI.
The VPU ’s service territory and the Los Angeles basin experiencesa fire season that lasts from April to November during a typical year. Early fall, September-October, are considered the most critical period due to the combination of Santa Ana winds and low fuel moistures. While weather conditions in the Los Angeles area in the summer and fall may be conducive to wildfire there is a very low risk that the city will experience a wildfire. This is evident in the lack of a recorded wildfire in the VPU’s service territory and adjacent areas since CAL FIRE began recording fire data in the early part of the 20th century. Given that the VPU’s service territory is entirely developed it is unlikely that there will ever be increase in wildfire risk within their service territory. ..
Item 14 Page 26 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 3 Summary of Statutory Requirements for Wildfire Mitigation Plans
PUC Section 8387(b)(2) lists the statutory requirements for WMPs. These are the specific elements that the independent evaluator must review to make its determination for this report. The specific elements that must be addressed in VPU ’s WMP are summarized here for reference. ▪ Staff responsibilities ▪ General objectives ▪ Wildfire risk reduction program descriptions ▪ The metrics used to evaluate the WMP’s performance. ▪ How the application of previously identified metrics has informed the WMP. ▪ Protocols for reclosers, de-energization, and public safety power shut-off. ▪ Procedures for community notification and outreach ▪ Vegetation management plans ▪ Electrical equipment and infrastructure inspection plans ▪ Description of wildfire risks and drivers for those risks throughout the service territory, including design, construction, operation, and maintenance of equipment and facilities and topographic and climatological risk factors
▪ Identification of any geographic area in the service territory that is a higher wildfire threat than is identified in a commission fire threat map.
▪ Identification of enterprise-wide safety risk and wildfire-related risks ▪ How the service will be restored after a wildfire ▪ The processes and procedures used to monitor and audit the implementation of the WMP and identify any deficiencies, and the effectiveness of electrical line and equipment inspections. ..
Item 14 Page 27 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 4 Review of the Comprehensiveness of the WMP in Meeting Statutory Requirements
Dudek found that VPU ’s WMP meets the statutory requirements of comprehensiveness per PUC Section 8387. The review of the WMP’s elements is summarized relative to the application of the WMP. Dudek’s assessment is in bold text beneath the description of the requirement.
Minimizing Wildfire Risks
PUC Section 8387(a) requires the following: “Each local publicly owned electric utility and electrical cooperative shall construct, maintain, and operate its electrical lines and equipment in a manner that will minimize the risk of wildfire posed by those electrical lines and equipment.” The VPU ’s WMP describes the safety-related measures and the regulatory standards that the VPU utilizes to reduce the risk of its electrical equipment causing wildfires. Dudek has determined that VPU complies with this requirement through the design of its system, its operations, and the implementation of wildfire risk reduction and wildfire response strategies. Dudek also recognizes that the VPU is aware of the inherently low wildfire risk in their territory and has selected wildfire prevention programs appropriate for their equipment and the conditions within their service territory.
Evaluation of WMP Elements
Below is a summary of the WMP elements as required by PUC Section 8387, including restating sections of the WMP where applicable.
8387(b)(2)(A): Responsibilities of Persons Responsible for Executing the Plan.
Section 4.1 of the VPU WMP comprehensively describes staff responsibilities and functions in the implementation of their WMP including which staff positions are responsible for the wildfire prevention programs described in the WMP.
8387(b)(2)(B): Objectives of the Wildfire Mitigation Plan Section 3 of the VPU WMP describes the utility’s WMP three objectives. The objectives are brief but aptly describe the objectives of the VPU’s WMP.
8387(b)(2)(C): Prevention Strategies and Programs
Section 7, 8, and 9 in the VPU’s WMP describe the wildfire prevention programs the VPU utilizes to ensure wildfire risk remains low in their service territory. 8387(b)(2)(D): Metrics and Assumptions for Measuring WMP Performance Section 13.1 contains a description of the metrics used by the WMP. The VPU tracks three metrics; fire ignitions, wires down, and outages caused by trees. ..
Item 14 Page 28 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 8387(b)(2)(E): Impact of Previous Metrics on WMP
Section 14 provides a general statement about the impact of previous metrics on the current version the WMP. Section 13 contains metric data collected since the 2020 version of the WMP. It is recommended that part of this section be rewritten since the intent of the statutory requirement is to have the utility state why the metrics in the WMP are useful for describing the effectiveness of the WMP and the prevention strategies described within. The statement “Due to VPU’s extremely-low risk wildfire circumstances, VPU anticipates that there will be relatively limited data gathered through these metrics. However, as the data collection history increases, VPU will be able to identify if any areas of its operations and service territory are disproportionately impacted.“ suggests that these metrics are not useful for the WMP since the events these metrics are tracking are unlikely to occur.
8387(b)(2)(F): Reclosing Protocols
Section 10.1 in the VPU’s WMP describes the utility’s reclosing policy. The VPU utilizes automatic reclosing schemes and does not modify or disable automatic reclosing. Modifying or disabling reclosing schemes is not necessary in the VPU’s service territory due to the lack of continuous vegetation near their electrical equipment. An automatic reclosing scheme does not increase the risk that the VPU’s equipment will start a wildfire.
8387(b)(2)(G): De-energization Notification Procedures
Section 10.2 in the VPU WMP states that the VPU does not have a wildfire specific notification protocol due to the low risk of wildfire in their service territory. While not required (because the VPU does not have a de-energization policy), I recommend briefly adding a description of how the VPU generally notifies customers of outages or other utility related issues since the City does have a system in place i.e., the City’s Emergency Alerts program.
8387(b)(2)(H): Vegetation Management
Section 8 of the VPU’s WMP describes the utility’s vegetation management program. The VPU uses the states GO rules as its guidelines for treatment levels. 8387(b)(2)(I): Inspections
Section 9 of the VPU’s WMP describes the utility’s inspection program. The VPU uses the states GO rules as its guidelines for inspection frequencies and type.
8387(b)(2)(J)(i): Risks and Risk Drivers Associated with Design and Construction Standards Section 5.1 in the VPU’s WMP describes risk drivers related to design, construction, operation, and maintenance. This section identifies that the VPU meets all regulatory requirements related to the design, construction, operation, and maintenance of their electrical equipment. In addition, this section identifies that the due to the conditions within their service territory the VPU does not have the risks/risk drivers associated with design, construction, operation, and maintenance that are present in POU’s with service territories that extend over open space or into remote areas. ..
Item 14 Page 29 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 8387(b)(2)(J)(ii): Risks and Risk Drivers Associated with Topographic and Climatological Risk Factors Section 5.2 in the VPU’s WMP correctly identifies that the VPU’s service territory lacks the conditions to sustain the spread of a wildfire and does not have any identifiable risks or risk drivers associated with topography or climate.
8387(b (2)) (K): Geographical Area of Higher Wildfire Threat Section 7 in the VPU states that the utility has examined the High Fire Threat District maps for the VPU and sees no areas where it needs to be expanded.
8387(b)(2)(L): Enterprise-wide Safety Risks
Section 6 in the VPU’s WMP states “VPU has determined that it is not necessary to describe Enterprise-wide Safety Risks in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire-threat areas.” While it is true that there is very low risk of wildfire within their service territory, the VPU’s WMP should include a description of how the VPU identifies utility wide risk or if the VPU uses the risk assessment process in the City’s LHMP. 8387(b)(2)(M): Restoration of Service
Section 12 of the VPU’s WMP describes the utility’s general process for restoring service. 8387(b)(2)(N)(i): Monitoring and Auditing WMP Implementation, 8387(b)(2)(N)(ii): Identifying and correcting WMP deficiencies, 8387(b)(2)(N)(iii): Monitoring and Auditing the effectiveness of inspections.
Section 15 in the VPU’s WMP describes their monitoring and auditing programs for the WMP. Section
15.1 identifies the utilities process for identifying and correction deficiencies (on an as needed basis).
Section 15.2 states the Utilities Operations Manager evaluates inspection results and determines if the inspection results confirm the inspection results are accurate and measure the effectiveness of the WMP. 5 Wildfire Safety Advisory Board Guidance Advisory Opinions
In November 2022, the WSAB published a report with a description of general recommendations for improving the WMPs for POUs and rural electrical cooperatives. At the end of the report the WSAB provided specific recommendations for each utility that submitted a WMP for review by the board. Dudek reviewed the WSAB’s report, and the section below contains a summary of each recommendation the WSAB had for the VPU ’s 2022 WMP and whether the 2023 WMP has addressed the WSAB’s recommendation (WSAB 2022). The materials published by the WSAB and the recommendations within are for guidance and are not statutory requirements.
In their 2021 WMP the VPU addressed or answered several general questions and recommendations made by the WSAB for WMPs prepared by POUs. It is worth noting that in the WSAB’s 2022 guidance document that the WSAB ..
Item 14 Page 30 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN had only one VPU specific recommendation for a change to their WMP. The other two recommendations were related to posting WMP material on the City’s website. The WSAB’s single recommendations for the VPU WMP is: “The WSAB appreciates that Vernon provided tracking results information for their “number of ignitions” metric and “wires down” metric for 2019-2021. The WSAB encourages Vernon to develop performance metrics that aim to provide relevant information about how mitigation activities themselves are progressing (inspections accomplished per goal, etc.).” (Wildfire Safety Advisory Board 2022).
For the 2023 the VPU added a third metric to the WMP, outages caused by trees. Outages caused by trees is an outcome based metric but the addition of the new metric does provide more information to the VPU on the effectiveness of their vegetation management program and presumably will provide useful information about locations or specific tree/vegetation related issues that increase the risk of an outage. Dudek agrees with the WSAB recommendation to consider changing the existing metrics or adding new performance based metrics WMP. It would be more effective to track the accomplishments of the two main wildfire prevention strategies employed by the VPU in their WMP (vegetation management and inspections). ..
Item 14 Page 31 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 6 Vernon Public Utilities 2022 Progress in Implementing Wildfire Mitigation Plan Wildfire Prevention Strategies This section describes the VPU’s accomplishments in 2022 for the wildfire prevention program and strategies described in the WMP.
Vegetation Management ▪ Vegetation/Line Clearance Completed: 304 trees trimmed .
Inspections
1 • Overhead line visual patrols: 49
.
• Overhead lines detailed inspections: 1000. • Substation Inspections: 36 System Hardening • Pole replacement program accomplishments: 107 poles replaced .
7 Wildfire Mitigation Plan Metric Overview
Metrics help POUs determine if their wildfire prevention strategies are effective for reducing the risk of a wildfire ignited by their electrical equipment.
The VPU has adopted three metrics: Fire Ignitions and Wires Down were adopted in the first version of the WMP in 2020 and have been used in the subsequent versions of the WMP. For the 2023 the VPU adopted an additional metric for their WMP, outages caused by trees. The VPU records the three metrics on an event occurrence basis.
For the metrics Fire Ignitions and Wires Down the VPU recorded the zero events from 2019 to 2021. For Outages Caused By Trees, the VPU recorded one event in 2021 and zero events in 2019, 2020, and 2022.
Thesethree metrics are appropriate given the type of assets the VPU has, and that most of their wires (80%) are aboveground. However, because the VPU’s service territory has low wildfire risk performance based metrics would be more useful to the VPU for understanding the effectiveness of their WMP and their wildfire prevention strategies. It is recommended that the VPU replace the Fire Ignitions metric with one or two metrics that track the progress of their wildfire prevention strategies such as the number of circuit miles visually inspected or trees trimmed annually.
As an alternative the Fire Ignitions can be kept but some additional Fire Ignition data should be collected to complement the number of Fire Ignitions. For example, a comparison of the total number of fires the Los Angeles 1 The VPU posts inspection data on the City’s website from 2014 to 2022. ..
Item 14 Page 32 of 35
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN County Fire Department responds to in the Vernoncity limits to the number of fires attributable to the VPU’s equipment. 8 Comparison of Industry Standards and Similar Utility Wildfire Prevention Strategies
As part of this review of the VPU ’s 2023 WMP, Dudek compared the wildfire prevention strategies described in the WMP to the strategies being implemented by POUs and accepted electrical industry practices for reducing wildfire risk. While City of Vernon shares many similarities with its immediate in terms of wildfire risk (topography, vegetation, and weather) its neighbors are served by SCE or Los Angeles Department of Water and Power, utilities that are very different from the VPU. For this independent evaluator’s report Alameda Municipal Power (AMP) was selected to compare the VPU’s WMP and wildfire prevention strategies to. The AMP is larger than the VPU in terms of service territory size and number of customers, but they share a similar low wildfire risk exposure that comes from being located in urban areas with no portion of their service territory in a high fire threat district, have a very low risk of wildfire due to the lack of continuous flammable vegetation, and have adopted similar wildfire prevention strategies.
8.1 Vegetation Management
Both utilities implement vegetation management programs that meet GO 95 requirements including tree trimming around their poles and wires and surface vegetation management at their substations. Because they have no overhead lines or equipment in the high fire threat districtthe VPU and AMP vegetation management programs are primarily tree trimming programs.
8.2 System Hardening
Pole Replacement Program
The VPU has an ongoing on pole replacement priority and schedule program that replaces on average 106 aging poles each year. The AMP’s WMP does not describe a dedicated pole replacement program, but the AMP replaces pole on an as needed basis when the pole fails an inspection or intrusive testing.
8.3 Situational Awareness
Patrols and Visual Inspections
Both utilities perform inspection cycles in accordance with GO 165. Problems that are identified during inspection are prioritized for correction. Inspection findings are examined to identify trends and recurring problems. Routine ground patrols and visual inspections of overhead lines and equipment are electrical industry standard practices and particularly useful for these two utilities where equipment inspection and vegetation management are the main wildfire prevention strategies. ..
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TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 9 Conclusion The VPU has prepared a comprehensive WMP for 2023. The plan meets the statutory requirements described in PUC Section 8387(b)(2) for a POU. In their most recent guidance document, The Wildfire Safety Advisory Board had one recommended revision that applied to the VPU’s WMP which the VPU adopted by adding an additional metric.
The VPU ’s WMP describes a wildfire mitigation program that accurately assesses the risks and risk drivers present in their service territory and is correct in identifying the low risk of wildfire present within the City limits.
Based on the information available in the WMP and information collected in the preparation of this report, the VPU is aware of the wildfire risk present in its service territory, operates and maintains its electrical system in a safe and efficient manner, and takes the necessary steps to reduce the risk that their equipment is the source of fire ignition.
Sincerely,
________________________________
Jeremy Cawn
Fire Protection Planner ..
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TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 10 References
Carlson, A.R., Helmers, D.P., Hawbaker, T.J., Mockrin, M.H., and Radeloff, V.C., 2022, Wildland-urban interface maps for the conterminous U.S. based on 125 million building locations: U.S. Geological Survey data release, https://doi.org/10.5066/P94BT6Q7.
CAL FIRE. (2022, October 1). Fire Perimeters through 2021. Retrieved from Fire and Resource Assessment Program: https://frap.fire.ca.gov/mapping/gis-data/
WSAB (California Wildfire Safety Advisory Board). 2022. Guidance Advisory Opinion for the 2023 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electric Cooperatives Draft. Office of Energy Infrastructure Safety. October 17, 2022. Sacramento, California. Retrieved from: Wildfire Safety Advisory Board | Office of Energy Infrastructure Safety (ca.gov) ..
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City Council Agenda Report
Meeting Date: June 18, 2024
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Management Analyst
Subject
Amendment No. 1 to Services Agreement with EN Engineering, LLC Recommendation
Approve and authorize the City Administrator to execute Amendment No. 1 to the Services Agreement with EN Engineering, LLC, in substantially the same form as submitted, to extend the term of the Agreement for an additional one-year period effective July 1, 2024, for a total amount not-to-exceed $150,000, with an option to further extend the Services Agreement for a third and final one-year period effective July 1, 2025.
Background
The Vernon Public Utilities (VPU) Gas Fund was established in 2006 to serve the City’s industrial sector with a large distribution system. The City currently provides natural gas to approximately 125 commercial and industrial customers and has the infrastructure to serve about 900 customers within the City's service area. Despite being a small city, VPU is one of the largest municipal gas providers by volume in the United States. VPU maximizes the operational efficiency of its gas system by using full time employees for daily operations and maintenance, while seeking outside expertise for specialized requirements.
The pipeline industry is currently facing increased scrutiny from regulators, the media, and the public. In 2018, the Pipeline Hazardous Materials Safety Administration (PHMSA) delegated the California Pipeline Safety Audits to the California Public Utilities Commission (CPUC). More recently, VPU was informed to expect annual audits. This marks a significant change, as PHMSA audits were previously conducted every two to three years. Furthermore, the CPUC audits are conducted by a team of technical experts, whereas PHMSA audits were performed by a single inspector.
In October 2023, VPU underwent a rigorous and comprehensive inspection conducted by the CPUC to comply with Title 49, Code of Federal Regulations, Parts 191, 192, and 199. Although the findings of the audit remain pending, VPU staff believes that continued compliance support services are critical. This is due to increased audit scrutiny, to implement feedback from CPUC inspectors and audit findings, compliance with new regulations, demand for expertise in integrity management of natural gas pipeline systems, and to maintain staffing levels, safety, operational efficiency, and overall reliability to our customers.
In accordance with Vernon Municipal Code Section 3.32.080, staff issued a Request for Proposals for Natural Gas Operational and Compliance Support Services. Subsequently, on June 20, 2023, the City Council approved a Services Agreement with EN Engineering, LLC (EN Engineering) for Natural Gas Operational and Compliance Support Services in the amount of $185,000 for a term of one year, with an option to extend the Services Agreement up to a threeyear term. The Services Agreement with EN Engineering is set to expire on June 30, 2024.
Based on the satisfactory services provided by EN Engineering during the contract term and to avoid a lapse in this essential service, VPU staff recommends the City Council approve the ..
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proposed Amendment No. 1 to extend the term of the Services Agreement for an additional oneyear period effective July 1, 2024 for a total amount not-to-exceed $150,000, with an option to further extend the Services Agreement for a third and final one-year period effective July 1, 2025.
Amendment No. 1 has been reviewed and approved as to form by the City Attorney's Office.
Fiscal Impact
The fiscal impact is not-to-exceed $150,000. Sufficient funds are included in Electric Fund, Administration Department, Professional Services – Technical Account No. 055-050-580-529225 for fiscal year 2024-25.
Attachments
1. Amendment No. 1 - EN Engineering LLC ..
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EXHIBIT A
CONTRACTOR’S PROPOSAL
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Comprehensive and Dependable
Engineering, Consulting, and
Automation Services
Headquarters:
28100 Torch Parkway, Suite 400, Warrenville, IL 60555
(630) 353-4000 | [email protected]
May 6, 2024
City of Vernon
Attention: Claudia Arellano
Utilities Program Analyst
4305 Santa Fe Avenue
Vernon, CA 90058
RE: Natural Gas Operational and Compliance Support Services 2024-2025 & 2025- 2026
Dear Claudia Arellano
:
On behalf of Jenny Hudson, Sr. Vice President, Integrity, EN Engineering, LLC (EN) is pleased to submit this proposal to continue providing operational and compliance support services to the City of Vernon. We have provided the revisions that were requested for years 2 and 3 of the existing proposal 2023-IN-2307148.
EN proposes no change the to the scope of work and work plan that was agreed upon in the existing contract # 20240064.
EN Engineering’s estimated cost for this work can be found on the attached change order document.
This proposal is valid for sixty (60) days.
Sincerely,
Chad Campbell
Project Manager
Integrity
Attachment: Project Change Order 1 - 2307148.00
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1 Project Change Order
EN Project Number: 2307148.00 Change Order #: 1
Project Name: VPU 2023-2024 Compliance Support Service
Customer Name: City of Vernon Public Utilities Department PO/WO #: Contract #: 20240064
Submitted on: April 13, 2023
Submitted to: Claudia Arellano
Submitted by: Chad Campbell
Current Scope
The current work scope for the City of Vernon contract is to provide independent consultant compliance support services. This is achieved through the deliverables outlined from the original RFQ:
1. Audit Support
2. Ongoing Review and Management of Pipeline Compliance Programs
3. Integrity Management Plan HCA Analysis, Emergency Response Plant, and Repair Support
4. Global Audit Ready (Software) Compliance Support
5. Quarterly Compliance Reviews
6. Ad-Hoc Compliance Support
7. Training
The EN Engineering proposal 2023-IN-2307148 and City of Vernon contract 20240062 are currently a time and material (T&M) agreement.
Description of Change
The original proposal was for 3 years with year 1 being 2023-2024, year 2 as 2024-2025, and year 3 being 2025-2026. City of Vernon approval was given for year 1 only. Prior to the end of year 1, EN was asked to adjust the budgets for year 2 and year 3 down 5% due to City of Vernon overall budget cuts. EN reviewed the proposal based on performance from year 1 and obtained the requested reductions in pricing for years 2 and 3 of the proposal.
The original scope of work has not been changed and the level of service to the City of Vernon has not been reduced.
Contract Value
2024-2025 2025-2026
Original Contact Value $ 112,400 $ 116,700
Revised Total Contract Value $ 106,750 $ 110,900
Project Schedule
Current Contract End Date 06/30/2024 06/30/2025
New Completion Date 06/30/2025 06/30/2026
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2 City of Vernon Public Utilities Department ENTRUST Solutions Group ____________________________________ _______________________________ (signature) (signature) ____________________________________ _______________________________ (printed name) (printed name) ____________________________________ _______________________________ (date) (date) ..
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City Council Agenda Report
Meeting Date: June 18, 2024
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Management Analyst
Subject
Services Agreement with Cintas Corporation
Recommendation
A. Approve and authorize the City Administrator to execute a Services Agreement with Cintas Corporation (Cintas), in substantially the same form as submitted, to provide uniform rental services in an amount not-to-exceed $183,805 for a three-year term for the Public Works Department and Vernon Public Utilities; and
B. Authorize a contingency amount of ten percent (10%) or $18,380 for unforeseen fluctuations in price, lost garments, or staffing changes not included in the proposal, and grant authority to the City Administrator to issue Change Orders for an amount up to the contingency amount, if necessary.
Background
Since 2018, Vernon Public Utilities (VPU) and the Public Works Department (Public Works) have been using the services of Cintas to rent and launder uniforms for City personnel. The service contract with Cintas is scheduled to expire on June 30, 2024. Over the past six years, Cintas has provided high-quality and responsive services to meet the needs of the City.
Renewing the agreement with Cintas will ensure that VPU and Public Works personnel continue to receive reliable uniform service. Cintas manages the process of providing and maintaining various work uniforms for different tasks, which would otherwise require significant resources and staff time if not for this critical service. This agreement includes the Cintas Uniform Advantage Insurance Program, which allows for the replacement of damaged uniforms at no additional cost to the City. Furthermore, uniforms serve the purpose of Personal Protective Equipment (PPE) against hazards like electricity, flammable and caustic materials, and other environmental risks to ensure employee safety.
Therefore, staff recommends approving the Services Agreement with Cintas. The estimated costs for VPU over three years are $127,105; and for Public Works, the estimated costs are $56,700. Additionally, staff recommends a contingency amount of 10% or $12,710 for VPU and $5,670 for Public Works in the event of unforeseen fluctuations in price, lost garments, or staffing changes.
The proposed Services Agreement is exempt from competitive bidding pursuant to Vernon Municipal Code (VMC) Section 3.32.110(A)(5) as Cintas is a registered participant of the OMNIA Partners cooperative purchasing organization, and the City’s Financial Services Administrator deems it is to the City’s advantage to procure the necessary services from Cintas via their OMNIA contract (Contract Number: 001299). OMNIA Partners is the nation’s largest and most experienced cooperative purchasing organization for the public sector. All contracts available through OMNIA Partners are competitively solicited and publicly awarded by a lead agency, using a competitive solicitation process consistent with applicable procurement laws and regulations.
Pursuant to Vernon Municipal Code Section 3.32.030(A), City Council approval is required as ..
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the total value of the Services Agreement requested exceeds $100,000. The proposed Services Agreement with Cintas has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is estimated at $202,185, including the ten percent (10%) contingency.
Sufficient funds are included in the Uniforms Account for VPU and the Public Works Department in fiscal year 2024-25 budget and funds will be budgeted in subsequent fiscal years.
Attachments
1. Cintas Corporation Services Agreement ..
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Carlos Fandino
City Administrator
Attest:
_________________
Yonnie Parker, City Clerk
Approved as to form:
_________________
Zaynah Moussa, City Attorney
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City Council Agenda Report
Meeting Date: June 18, 2024
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Management Analyst
Subject
Licensing Agreement with Ascend Analytics LLC
Recommendation
Approve and authorize the City Administrator to execute the SmartBidder Licensing Agreement with Ascend Analytics LLC (Ascend), in substantially the same form as submitted, to provide the licensing battery optimization software in an amount not-to-exceed $186,396 for a three-year term.
Background
Vernon Public Utilities (VPU) operates an electric distribution system and generation facilities that reside within the California Independent System Operator (CAISO) control area and are connected to CAISO through Southern California Edison’s 220-66 kV Laguna Bell Substation.
VPU is a municipal electric utility engaged in the generation, distribution, and participation in CAISO’s wholesale energy markets under the second amended and restated Metered Subsystem Agreement (MSSA), and its distribution system is fully embedded within the CAISO operating Balancing Area.
VPU recently entered into two Power Sales Agreements for the Daggett Solar Power 2 and Sapphire Solar Power Projects. Both these projects are a co-located solar photovoltaic (PV) and battery energy storage systems. VPU staff anticipates executing additional renewable agreements in the future. As such, VPU needs a battery optimization software system that will be used as a decision support tool to assist staff in the optimized scheduling of the battery storage component of these resources. The optimization software will review and produce solutions that maximize revenues in all CAISO markets available to battery energy storage systems.
In accordance with Vernon Municipal Code (VMCCM) Section 3.32.080, on May 95, 2023, staff issued a Request for Proposals (RFP) for Battery Energy Storage System Optimization Software.
The RFP was advertised on the City’s Planet Bids platform. The scope of services included licensing battery optimization software that will be used to guide staff in the optimized scheduling of the battery storage resources.
Proposal packages were received from five firms by the June 9, 2023 deadline. A qualified panel thoroughly examined the proposals received based on the professional qualifications (40%), cost and fees to the City (30%), demonstrated competence (20%) and overall quality and responsiveness to the RFP (10%).
Due to unexpected circumstances, the resource management staff decided to temporarily hold on reviewing the proposals and awarding a contract. The City Attorney’s Office provided guidance and found no issues with delaying the review process. However, on February 1, 2024, VPU staff notified vendors that the review process was about to start and asked them to submit any changes to their proposals by February 20, 2024. Vendors did not make any substantive changes to their submitted proposals. ..
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While all five firms met the minimum criteria, the proposal from Ascend Analytics LLC (Ascend) demonstrated the best expertise, experience, and comprehensive approach to the services requested in the scope of work detailed in the RFP. In addition to Ascend being the lowest bidder, its SmartBidder software delivers the most up to the minute information to maximize revenues in the CAISO Day-Ahead (DA) and Real-Time (RT) Markets and provides the ability to submit the bids directly to the CAISO markets. SmartBidder’s advanced AI forecasts and bid optimization agents capture both average and extreme events, leading to better revenue realization.
Furthermore, Ascend’s current Public Power customers in the CAISO include Burbank Water and Power, City of Redding, City of Riverside, the Los Angeles Department of Water and Power, among others, supports the reliability and professional qualities that will aid the City in maximizing the use of its renewable resources. In summary, Ascend’s SmartBidder software is a powerful tool for optimizing energy storage and renewable projects, providing actionable insights, and maximizing value to the battery storage component of these renewable resources.
Staff recommends that the City Council approve the SmartBidder Licensing Agreement with Ascend to provide the license battery optimization software for a total amount not-to-exceed $186,396 over the term of three years.
The proposed Licensing Agreement has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $186,396 for the three-year term. Sufficient funds are available in the Fiscal Year 2024-25 Electric Fund Budget, Resource Management Department, Professional Services – Other, Account No. 055-050-590-529215 for fiscal year 2024-25 and sufficient funds will be budgeted in subsequent years.
Attachments
1. Licensing Agreement with Ascend Analytics LLC ..
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SmartBidder Licensing Agreement
GENERAL TERMS AND CONDITIONS
This Software License, Hosting, Services, and Support Agreement, together with all Appendices (the “Agreement”), is made and Effective on July 1, 2024 (“Effective Date”) by and between Ascend Analytics LLC, a Colorado limited liability company (“Licensor” or “Ascend”) and City of Vernon, a California charter City and California municipal corporation(“Customer” or “City of Vernon”) (each individually a “Party” or jointly the “Parties”).
Licensor has developed and licenses to users certain software programs and software tools marketed under the name SmartBidder™, described in AddendumB– SmartBidder (the current version of such software applications and any third-party or other software, and all new versions, updates, revisions, improvements and modifications of the foregoing, including without limitation configurations, customizations, supplements, and modification made under this Agreement, which is provided as part of such software, are referred together herein as the “Software”).
This License also includes the option for Customer to utilize the Services under the same general terms and conditions as well as the rates contained herein for additional projects (“Projects”) or assets as identified as addenda. To exercise such an option, City of Vernon shall provide prior written notice to Ascend.
The Parties agree that Licensor will (a) provide a non-exclusive license of the Software to Customer as described below (the “License”) and (b) implement configurations to the Software and host and support the functionality of said Software (collectively, the “Services”), for the consideration and under the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the mutual promises, terms, and conditions set forth in this Agreement, Licensor and Customer agree as follows:
1. Independent Relationship
In the performance of the work and Services under the Agreement, Ascend shall act solely as an independent private contractor in performing the work and Services hereunder. Nothing contained herein or implied shall construe the relationship as that of an employer/employee, partnership, or principal and agent.
2. Conflicts of Interest
Ascend represents and warrants that there is no conflict of interest or potential conflict of interest between Ascend’s other agreements with other battery energy storage in CAISO market participants, if any, and the Services and other activities to be performed hereunder. Ascend shall promptly notify Customer if a conflict of interest arises. Ascend shall give Customer at least sixty (60) days notice prior to providing software services to another battery storage or generation resource located at the same CAISO pricing node, electrical substation, or other transmission service interconnection point. If Customer ..
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objects to the conflict of interest, but Ascend elects to proceed with such new customer, then Customer shall be entitled to terminate this Agreement (as defined below).
For purposes of this Agreement, “Affiliate” of a Person means any other Person directly or indirectly, through one or more intermediaries, controls, is controlled by, or is under common control with, such Person. The term “control” (including the terms “controlled by” and “under common control with”) means the possession, directly or indirectly, of the power to direct or cause the direction of the management and policies of a Person, whether through the ownership of voting securities, by contract or otherwise. For the avoidance of doubt, the special purpose entity that owns the Projects shall be deemed to be an Affiliate of City of Vernon.
3. License, Consideration, Invoicing, Payment, and Term Ascend hereby grants to Customer, Customer’s employees, contractor, agent, Affiliates (including the special purpose entity formed to own the Project), or entity authorized by Customer (hereby known as “Authorized Users”) a non-exclusive, worldwide, subscription license, to access via a web-based interface, execute and otherwise use the Software during the term of this Agreement, including to host, manage, operate and maintain the Software for access and use by Customer and its Authorized Users, in substantial conformity with this Agreement, and the Documentation, twenty-four (24) hours per day, seven (7) days per week every day of the year, Ascend shall ca use the Software, and each of the components and modules incorporated in the Software, including third-party software licensed by Ascend and incorporated in the Software, to at all times be integrated, compatible and interoperable in a manner that will provide the full functionality, performance and scalability of the Software to Customer and satisfy the other provisions of this Agreement. The License includes, and Ascend shall provide all corrections, updates, and new releases for the Software to Customer as they become available. The updates may contain corrections of software errors remedied by Ascend, and minor enhancements, which may extend the ways to accomplish inherent functions. The updates may also include new releases containing new features and functionality. Ascend will provide (a) a copy of Documentation changes that may accompany future Ascend product revisions and updates, if any, and (b) a written description of the corrections and enhancements resulting from such updates. As compensation to Ascend for the License and the performance of all Services described in this Agreement, Customer shall pay Ascend the rate set forth in Addendum A (Monthly Fees & Time and Material Rates). The monthly fees will be billed quarterly, starting on the Effective date, for a term of three (3) years. The term of this Agreement shall be Effective on July 1 st, 2024 and it shall continue until June 30th, 2027 which may not be more than three years from the Effective date, unless terminated at an earlier date pursuant to the provisions thereof. Customer shall pay all undisputed invoices within thirty (30) days of receipt. A late payment fee of the day per annum rate of interest equal to the “prime rate” as published in the “Money Rates” column of The Wall Street Journal plus two percent (2%) will be assessed on unpaid invoices beginning forty-five (45) days after Customer’s receipt of an invoice. Customer may condition payment on receipt of customary lien waivers to the extent that Ascend has any statutory right to assert a mechanics’ or other lien.
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Either party may terminate this Agreement in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to the other party. If the Agreement is thus terminated by Customer during the first year of the term for reasons other than Ascend's failure to perform its obligations, Customer shall pay Ascend an early termination fee equal to one quarterly payment amount as listed in Addendum A, Table 2. If the Agreement is terminated by Customer after the first year of the term for reasons other than Ascend’s failure to perform its obligations, an early termination fee equal to a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination will be assessed. Such payments shall be Ascend's exclusive remedy for termination without cause.
5. Software Support
Ascend will provide Software support to Customer during regular business hours (8 a.m. to 5 p.m.
Mountain time). Ascend will provide static default bid files to Customer for use outside of regularsupport hours should the Software fail to produce a usable bid in compliance with CAISO protocols. Ascend shall use best efforts to fix all defects that impede the functionality of Software and refund Customer the monthly fee for months in which the Software was malfunctioning if it cannot be repaired.
Customer shall provide Ascend a reasonably detailed description and written Documentation of any suspected failure of the Software to perform in accordance with the most current Documentation (such suspected failure an “Error”) at a level of detail that allows Ascend to replicate and validate the suspected Error. Ascend will investigate related facts and circumstances, and Customer agrees to cooperate fully with Ascend’s investigation. Ascend will use best efforts to correct or resolve the error and will work diligently to provide a resolution as quickly as is reasonably possible. Ascend shall regularly report regarding the status of its efforts toward resolution.
Ascend shall provide Customer with the “Documentation” that will accurately and completely describe the functions and features of the software and services, including all subsequent revisions thereto. The Documentation shall be understandable by a typical end-user and shall provide Authorized Users with sufficient instruction such that an Authorized User can become self-reliant with respect to access and use of the Services. The Customer shall have the right to make additional copies available to Authorized Users.
6. Insurance and Taxes
6.1. Insurance. Both Parties are responsible for maintaining their own insurance coverage, including, but not limited to, health and medical, automobile, and comprehensive insurance, if required by law in the state of Colorado where Ascend does business or performs Services to this Agreement.
6.1.1. Terms and Provisions of Policies. All policies of insurance that this Agreement requires Ascend to maintain shall:
6.1.1.1. provide that, without thirty (30) days prior written notice sent to Customer, they may not be canceled or non-renewed;
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6.1.1.2. with the exception of worker’s compensation/employer liability insurance and any professional liability insurance/errors and omissions insurance that may be required, be primary to and not excess to or on a contributing basis with any insurance or self-insurance maintained by any additional insured(s);
6.1.1.3. with the exception of worker’s compensation/employer liability insurance and any professional liability insurance/errors and omissions insurance that may be required, be endorsed to name the following as additional insureds: Customer and its subsidiaries and Affiliates; the directors, officers, employees, and agents of Customer and its subsidiaries and Affiliates; and the successors and assigns of all of the foregoing (the “Additional Insureds”);
6.1.1.4. as to policies required by this Agreement to name Additional Insureds, provide for severability of interests or cross liability as to all insureds (whether named or otherwise); and
6.1.1.5. be written on an occurrence basis (except that any professional liability insurance may be required may be written on a claims-made basis) and issued by insurance carriers reasonably acceptable to Customer.
6.1.2. Specific Coverages. Ascend shall maintain the following insurance policies:
6.1.2.1. Commercial General Liability, on an occurrence basis, with a combined single limit of One Million Dollars ($1,000,000) per occurrence and an annual aggregate limit of Two Million Dollars ($2,000,000). Such policy shall contain a waiver of subrogation endorsement in favor of the Additional Insureds;
6.1.2.2. Comprehensive Automobile Liability, with a combined single limit of One Million Dollars ($1,000,000). Such policy shall contain a waiver of subrogation endorsement in favor of the Additional Insureds;
6.1.2.3. Workers’ Compensation, in statutorily required amount(s), and employer’s liability insurance of not less than One Million Dollars ($1,000,000) per accident; provided, that if Ascend is not required by law, Ascend shall execute and deliver to Customer a Worker’s Compensation Insurance waiver provided by Customer. Such policies shall contain a waiver of subrogation;
6.1.2.4. Umbrella Excess Liability of not less than Two Million Dollars ($2,000,000). Such coverage shall be on a per “occurrence” basis and over and above and shall not contain endorsements that restrict coverages described in this Section5. Such policy shall include a waiver of subrogation endorsement in favor of the Additional Insureds. ..
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6.1.3. Insurance Coverage; Miscellaneous. Notwithstanding anything to the contrary in this Agreement, the liabilities of Ascend under this Agreement shall not be terminated, reduced, or otherwise limited by any expiration or termination of insurance coverages.
6.1.4. Subrogation Waiver. Except as otherwise provided in this Section5, Customer and Ascend waive all subrogation rights against (1) each other and (2) any of the other’s subsidiaries, Affiliates, subcontractors (of any tier), agents, and employees for damages caused by fire or other causes of loss to the extent covered by property insurance applicable to the Services.
6.2. Taxes and Levies. As independent entities, both Parties are responsible for their own local, state, federal, or other taxes or levies that may be due on the fees paid under this Agreement, including Social Security, Value Added Tax (VAT), and payroll taxes. Such taxes will not be reimbursed by Customer, nor does Customer accept any responsibility with respect to non-payment of any such taxes which may be due.
7. Security, Safety, and Health Regulations
Ascend agrees to comply with all applicable institutional, local, state, and national health and safety regulations and City of Vernon’s applicable safety policies, a copy of which will be provided to Ascend prior to the commencement of Services when performing any work or Services hereunder.
8. Indemnification
To the fullest extent permitted by law, each Party (an “Indemnitor”) shall defend, indemnify and hold harmless the other Party, its Affiliates, members, partners, contractors, subcontractors and agents, and the directors, shareholders, officers, agents and employees of each of them, from and against all Losses (as defined below) which are caused by or arising out of the fault or negligent acts or omissions, whether active or passive, of the Indemnitor in connection with activities or Services under this Agreement or resulting from any breach by the Indemnitor of any provision of this Agreement. Notwithstanding the foregoing, no such indemnification shall be provided by Customer to Ascend for fraudulent or illegal acts or acts of willful misconduct of Ascend in connection with activities or Services provided pursuant to this Agreement.
Ascend shall defend, indemnify and hold harmless any Customer Related Party(as defined below) against Losses (as defined below) (whether incurred for Customer’s primary defense or enforcement of its indemnification rights) on account of (a) the violation or alleged violation of any applicable laws by Ascend or its authorized agents, in connection with the performance of Services or this Agreement (including any fines, penalties, assessments or injunctive obligation) caused by or arising out of, or in connection with the actions or omissions of Ascend in connection with the performance of the Services or this Agreement; (b) any claim by a third-party that the Services or item provided pursuant to this Agreement infringe upon any patent, trademark, copyright, service mark, license, trade secret or other proprietary or intellectual property right of any third-party; and (c) any claims by any governmental entity requiring any Customer Related Party to pay any wages that Ascend has the obligation to pay its employees in accordance with ..
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any applicable law. “Customer Related Party” means each Customer, any lender or investor, and their respective agents, directors, officers, employees, and Affiliates. “Losses” means all claims, demands, or causes of action, suits, damages, liabilities, judgments, losses, and expenses (including, without limitation, attorneys’ fees and litigation costs).
9. Limitation of Liability
EXCEPT WITH RESPECT TO THE DAMAGES EXCEPTIONS (AS DEFINED BELOW), IN NO EVENT SHALL EITHER
PARTY, OR AN OFFICER, DIRECTOR, MEMBER, PARTNER, SHAREHOLDER, EMPLOYEE, AGENT OR AFFILIATE
OF EITHER PARTY, BE LIABLE FOR SPECIAL, INDIRECT, EXEMPLARY, PUNITIVE OR CONSEQUENTIAL
DAMAGES OF ANY NATURE WHATSOEVER ARISING OUT OF THIS AGREEMENT, IRRESPECTIVE OF
WHETHER SUCH DAMAGES ARE REASONABLY FORESEEABLE AND IRRESPECTIVE OF WHETHER SUCH
CLAIMS ARE BASED UPON NEGLIGENCE, STRICT LIABILITY, CONTRACT, OPERATION OF LAW OR
OTHERWISE AND THE LIMITATION OF LIABILITY SHALL NOT EXCEED, FOR EITHER PARTY, THE GREATER OF (A) THE AMOUNTS PAID OR PAYABLE TO ASCEND BY CUSTOMER UNDER THIS AGREEMENT, INCLUDING ALL ADDENDA, IN THE 18 MONTHS PRECEDING THE DATE OF THE OCCURRENCE OF THE APPLICABLE EVENT, ACT OR OMISSION GIVING RISE TO THE APPLICABLE CLAIM (OR IF LESS THAN 18 MONTHS HAVE ELAPSED SINCE THE EFFECTIVE DATE, THEN 18 TIMES THE AVERAGE MONTHLY CHARGES PAID OR PAYABLE DURING THE ELAPSED TIME SINCE THE EFFECTIVE DATE, AND (B) [INSERT AMOUNT EQUAL TO [18] MONTHS OF EXPECTED CHARGES]. THE LIMITATION ON TYPES AND AMOUNTS OF DAMAGES
IMPOSED BY THIS SECTION OF THE AGREEMENT SHALL NOT APPLY WITH RESPECT TO ANY REQUIRED INSURANCE COVERAGE AND/OR INSURANCE PAYMENTS, OR: (V) DAMAGES WHICH ARISE OR RESULT FROM ASCEND’S, ITS AFFILIATES’ OR ANY OF ITS SUBCONTRACTORS’ (INCLUDING ANY EMPLOYEES OF THE
FOREGOING) VIOLATION OF CONFIDENTIALITY OBLIGATIONS SET FORTH IN THIS AGREEMENT OR THE DATA SECURITY REQUIREMENTS; (W) DAMAGES WHICH ARISE OR RESULT FROM A VIOLATION OF
APPLICABLE LAWS, RULES OR REGULATIONS BY ASCEND, ITS AFFILIATES OR ANY OF ITS SUBCONTRACTORS (INCLUDING ANY EMPLOYEE OF THE FOREGOING); (X) DAMAGES WHICH ARISE OR RESULT FROM FRAUD,
WILLFUL MISCONDUCT, OR GROSS NEGLIGENCE OF ASCEND, ITS AFFILIATES OR ANY SUBCONTRACTOR OR VENDOR OF ASCEND OR ITS AFFILIATES (INCLUDING ANY EMPLOYEE OF THE FOREGOING); (Y) WITH RESPECT TO ASCEND’S INDEMNIFICATION OBLIGATIONS UNDER THE AGREEMENT; OR (Z) DAMAGES
ARISING FROM THE OCCURRENCE OF A BREACH OF SECURITY, INCLUDING PAYMENT OF NOTIFICATION RELATED COSTS (COLLECTIVELY, THE “DAMAGES EXCEPTIONS”).
Confidential Matters and Proprietary Information
9.1. Confidential Information. Ascend acknowledgesthat because of Ascend’s provision of the Services, Ascend will become informed of and have access to information deemed to be confidential by Customer. It is hereby agreed that all information provided to Ascend, whether orally, in writing, or any other medium, in relation to (i) Customer and its business, (ii) specific projects or entities owned (in whole or in part) by Customer, and (iii) the business plans and activities of Customer and its Affiliates shall be “Confidential Information.” Notwithstanding the above, information shall not be considered confidential under this Agreement if (a) it is or becomes publicly available through no act or omission of Ascend or its employees or agents, or (b) it is required to be disclosed by a ..
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court or regulatory agency acting within its authority; provided, however, that Ascend shall first inform Customer of the disclosure requirement to allow Customer to challenge the disclosure requirement should Customer wish to do so and Ascend shall only disclose such portion of Confidential Information required to be disclosed pursuant to such court or regulatory agency proceeding.
9.2. Use and Disclosure. All Confidential Information provided by or on behalf of Customer remains the sole property of Customer. Ascend shall hold and maintain such Confidential Information in the strictest confidence and in trust and shall use such Confidential Information only for the specific purpose for which it was disclosed or delivered to Ascend. For a period of five (5) years after the date of this Agreement, Ascend shall not disclose such Confidential Information to any person or entity (except as permitted under this Section9). Ascend shall, at Ascend’s sole cost and expense, take all necessary actions and precautions to protect the confidentiality of such Confidential Information and any documents or other materials containing any Confidential Information and shall immediately notify Customer in writing upon its discovery of any such unauthorized use or disclosure of such Confidential Information.
Ascend will use CAISO system data and settlements as appropriate for development and training of bidding algorithms, but these data will not be directly disclosed to any third party.
9.3. Disclosure to Employees. Ascend shall restrict access to Confidential Information only to employees of Ascend who clearly need such access in order to participate in Ascend’s business relationship with Customer and who have been instructed to comply with the terms of this Agreement and to maintain the confidentiality of Confidential Information.
9.4. Remedies. Ascend acknowledges that the use or disclosure of Confidential Information in violation of this Agreement may cause substantial and irreparable injury to Customer and that Customer may obtain injunctive or other equitable relief to prevent such use or disclosure.
9.5. Delivery upon Request. Immediately upon the termination or expiration of Ascend’s use of Confidential Information, and upon Customer’s request, Ascend shall delete, destroy or return all records, notes, analyses, memoranda, drawings, and other written or tangible materials, documents, or media containing any Confidential Information of Customer, including all copies and reproductions thereof, except as may be present on computerized backup systems, provided such Confidential Information is deleted from local hard drives and no attempt is made to recover such Confidential Information from servers or back-up sources, and provided any such retained Confidential Information shall remain subject to the disclosure and use restrictions set forth herein, notwithstanding any termination or expiration of this Agreement.
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10. Ownership of Deliverables
Customer will have rights to use the Software and the analytical deliverables but will not have rights to resell or redistribute the Software and delivered analytical products. Customer shall not copy, duplicate, reproduce, license, or sublicense the Software, or transfer or convey the Software or Documentation or any right in the Software to any third party, including any person or entity that acquires any ownership or financial interest in Customer except as specifically provided herein, without the prior written consent of Licensor. Customer acknowledges that Licensor has represented that the Software and Documentation associated therewith consists of proprietary, unpublished products of Licensor, protected under U.S. copyright law and trade secret laws of general applicability. Customer further acknowledges and agrees that all rights, title, and interest (including all intellectual property rights) in and to the source code, Documentation, analytic approaches, and model formulation shall remain with Licensor. Customer agrees that such proprietary rights are retained by and valuable to Licensor and that Customer shall monitor the use and disclosure of the Software and related Documentation and shall keep the Software and related Documentation of user manuals, training materials, and Documentation of model techniques confidential.
Licensor grants that Customer will have proprietary access and use for Customer’s model configuration and settings. Licensor acknowledges that any application built or delivered to Licensor for integration into the Software, to the extent not previously owned by Licensor, remains the property of the Customer.
Similarly, Licensor acknowledges that Customer may integrate existing applications and develop and/or customize extensions to the Software, which may contain intellectual property of Customer and not Licensor, and such items will remain property of Customer.
11. Warranties
11.1. Licensor hereby represents and warrants to Customer that: (i) it is a legal entity duly organized, validly existing and in good standing; (ii) it has all requisite corporate power and authority to execute, deliver and perform its obligations hereunder; (iii) it is duly licensed, authorized or qualified to do business and is in good standing in every jurisdiction in which a license, authorization or qualification is required for the ownership or leasing of its assets or the transaction of business of the character transacted by it, except when the failure to be so licensed, authorized or qualified would not have a material adverse effect on its ability to fulfill its obligations hereunder; (iv) it will comply with all laws and regulations applicable to the performance of its obligations hereunder and will obtain all applicable permits and licenses required of it in connection with its obligations hereunder; (v) it will avoid deceptive, misleading or unethical practices that could adversely affect the performance of the Customer’s obligations under this Agreement or damage the reputation of the Customer; (vi) it is not a party to any agreement with a third-party, the performance of which is reasonably likely to affect adversely Licensor’s ability to perform fully its respective obligations hereunder; and (vii) its performance of its obligations under this Agreement will not violate any other agreement between Licensor and any third-party. The Software will be provided and perform in material conformity with this Agreement and the then-current [Documentation]. Licensor further represents and warrants that: (a) Licensor is the ..
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owner of the Software or otherwise has the right to grant to Customer the rights set forth in this Agreement, (b) that any Services will be performed in accord with the highest professional standards in the applicable area or areas of expertise required to perform such Services; (c) that the Software will conform to the descriptions set forth in the Documentation; (d) that the Software does not and will not contain any virus or any other contaminant, or disabling devices, including, but not limited to, codes, commands or instructions that may be used to access, alter, delete, remotely access, damage or disable the Software, or any Customer system, network, software, or other Customer property; (e) that the Software, Documentation and Services will not violate any patent, copyright, trademark, trade secret or other intellectual property or proprietary right of any other party; (f) that, except as otherwise expressly identified in this Agreement, the Software and Documentation will not contain any software or source code that is subject to the GNU General Public License or any other “open source” licensing terms which are subject to any requirements that such materials be distributable or otherwise made available on a royalty free basis by Licensor’s Customers and (g) that, with respect to any third-party software included within the Software, or used in connection with Licensor’s performance of the Services, Licensor has all rights necessary to provide such software to and/or use such software for the benefit of Customer.
In addition to any other remedy that Customer may be entitled to herein or under applicable law, which shall include termination of this Agreement, in the event of breach of the foregoing representation and warranty, Licensor shall: (x) procure, at Licensor's expense, the right to use the Software, (y) replace the Software or any part thereof that is in breach and replace it with Software of equivalent functionality that does not cause any breach, or (z) refund to Customer the prorated portion of the license fee stated in Addendum A associated with the remaining period of the term. In addition, in accordance with Section7, Licensor shall indemnify and hold Customer harmless for all Losses however incurred relating to Licensor’s breach of such representation and warranty.
12. Notices
Any notice required to be given hereunder shall be deemed to have been sufficiently given either when served personally, sent by first class mail addressed to the Parties at the addresses set forth in this Agreement, or transmitted via email to the other Party at its address indicated below or at such different address as either Party may designate for itself in a written notice to the other Party.
Gary Dorris
Ascend Analytics LLC
1877 Broadway
Suite 706
Boulder, CO 80302
[email protected]
Ramzi Raufdeen
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058 [email protected]
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13. Waiver and Governing Law
Failure of either party to enforce any of its rights hereunder shall not constitute a waiver of such rights or any other rights hereunder. This Agreement shall be interpreted in accordance with the laws of California without regard to the choice of law rules thereof.
14. Intellectual Property Indemnity
During the term of the Agreement, Ascend shall release, defend, indemnify, and hold harmless Customer Related Parties from and against any and all Losses of any kind, including reasonable attorneys’ fees, arising out of or related to Ascend’s infringement upon or misuse of the intellectual property rights of any third-party. In addition, if the use of the Services infringes or is enjoined or Ascend believes it is likely to infringe or be enjoined, Ascend may, at its sole option: (a) procure for Customer the right to continue the use of the Services as furnished; or (b) modify the Services to make them non-infringing, provided that they still substantially conform to their original intended use. The intellectual property indemnity provided herein does not apply to the extent (where, but for the following, there would be no infringement) (a) the alleged infringement arises from any use of the Services not in accordance with this Agreement or (b) any unauthorized modification of the Services. This section states Ascend’s sole and exclusive liability and Customer’s sole remedies for any threatened or actual infringement of proprietary rights.
15. Lender Protection
15.1. At Customer’s request, Ascend shall execute and deliver such commercially reasonable consents, estoppels, reliance letters, and other documents regarding the Services, and this Agreement may be requested from time to time by Financing Parties. For purposes of this Agreement, the term “Financing Parties” means Customer’s and/or its Affiliates’ lenders and/or equity investors (including any trustee or agent acting on behalf of such lender and/or equity investor and tax equity investors). Ascend shall not place any liens, security interests, or other encumbrances on the Project, the Project’s site, or with respect to any Services. Notwithstanding anything in this Agreement, as applicable, to the contrary, the following provisions shall apply with respect to each of the Financing Parties:
15.1.1. Any such Financing Party shall be permitted to foreclose on its interest in this Agreement, Customer, or its Affiliates without the consent of Ascend;
15.1.2. Such Financing Party shall have the right, but not the obligation, to perform any act required to be performed by Customer under this Agreement to prevent or cure a default by Customer, and such act performed by such Financing Party shall be as effective to prevent or cure a default as if done by Customer. Each Financing Party will be given an additional period of one hundred twenty (120) days (or ninety (90) days in the case of a default in payment) or such longer period ..
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mutually agreed by Ascend and such Financing Party in accordance with this Section 13 in which to cure any such default;
15.1.3. Ascend shall be required to send such Financing Party a copy of any and all notices delivered to Customer at the time such notice is provided to Customer if Customer has given Ascend notice of such Financing Party;
15.1.4. Within ten (10) working days of the receipt of a written request from Customer or such Financing Party, Ascend shall make best efforts to execute or arrange for the delivery of certificates, consents, opinions, estoppels, amendments and other documents reasonably requested by Customer or such Financing Party in order to consummate any financing or refinancing and shall enter into reasonable agreements with such Financing Party that provide that Ascend recognizes the rights of such Financing Party upon foreclosure of Financing Party’s security interest and such other provisions as may be requested by Customer or such Financing Party; provided, however, that the foregoing undertakings shall not obligate Ascend to materially change any of its rights or benefits, or materially increase any of Ascend’s burdens of liabilities, under this Agreement (other than providing notices and additional cure periods to such Financing Party with respect any default with respect to Customer as such Financing Party may reasonably request) provided that if requested by Ascend, Customer shall reimburse Ascend for its reasonable third-party legal expenses incurred in reviewing such documents;
15.1.5. Ascend agrees that no Financing Party shall be obligated to perform any obligation or be deemed to incur any liability or obligation provided in this Agreement, as applicable, on the part of Customer or shall have any obligation or liability to Ascend with respect to this Agreement, except to the extent any Financing Party has expressly assumed the obligations of Customer hereunder; provided, that Ascend shall nevertheless be entitled to exercise all of its rights hereunder in the event that Customer or Financing Party fails to perform Customer’s obligations under this Agreement, as applicable;
15.1.6. Ascend will not exercise any right to terminate or suspend this Agreement unless it shall have given such Financing Party prior written notice of its intent to terminate or suspend this Agreement, as applicable, and shall have negotiated in good faith with such Financing Party as to the cure period(s) that will be allowed for such Financing Party to cure any default with respect to Customer. Ascend shall accept a cure performed by such Financing Party so long as the cure is accomplished within the applicable cure period so agreed between Ascend and any Financing Party. Notwithstanding any such action by a Financing Party, ..
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Customer shall not be released and discharged from and shall remain liable for any and all obligations to Ascend arising or accruing hereunder;
15.1.7. Ascend agrees and acknowledges that each Financing Party is a third-party beneficiary of the provisions of this Section13; and
15.1.8. If (a) this Agreement is rejected in Customer’s bankruptcy or otherwise terminated in connection therewith, Financing Party shall have the right to elect within forty-five (45) days after such rejection or termination, to enter into a replacement agreement with Ascend having substantially the same terms as this Agreement, as applicable, for the remaining term thereof, or (b) if Financing Party or its designee, directly or indirectly, takes possession of, or title to, the Project (including possession by a receiver or title by foreclosure or deed in lieu of foreclosure) after any such rejection or termination of this Agreement, upon Financing Party’s request, Ascend will promptly enter into a new agreement with Financing Party or its designee having substantially the same terms as this Agreement, as applicable, for the remaining term thereof.
16. Assignment
This Agreement and the Services contemplated hereunder are personal to Ascend, and it shall not have the right or ability to assign or transfer any of its rights or obligations under this Agreement without the written consent of Customer. Any attempt by Ascend to assign this Agreement shall be null and void. City of Vernon shall have the right to assign this Agreement or the Services to (a)a special purpose entity formed to own the Project, (b) an Affiliate of City of Vernon, or (c) any Financing Party in accordance with Section13 without the prior consent of Ascend.
17. Maintenance and Inspection of Records
Customer, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of Ascend’s records to the extent Customer deems necessary to ensure it is paying only the amounts to which Ascend is properly entitled under the Agreement or for other financial audit purposes relating to the Agreement.
Ascend shall maintain and preserve all such records for a period of at least three (3) years after termination of the Agreement. Ascend shall, upon request, promptly deliver the records to Customer or reimburse Customer for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. ..
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18. Conflict of Interest
Ascend hereby represents, warrants, and certifies that no member, officer, or employee of Ascend is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law.
Ascend Analytics LLC City of Vernon
________________________________________ _________________________________________ Gary Dorris, CEO Carlos Fandino, City Administrator
Attest:
_________________________________________
Yonnie Parker, Deputy City Clerk
Approved as to Form:
_________________________________________
Zaynah Moussa, City Attorney
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Addendum A
Monthly Fees & Time and Material Rates
2.0 Options & Pricing
Pricing is based on project capacity (standalone or hybrid assets). City of Vernon will have unlimited seats across all options defined in the table below, with the pricing in the subsequent table.
Table 1: SmartBidder Base License Features
Description Base
Market and Regulatory Updates
Bidding Optimization
Strategy Customization
Seamless Scheduler Interface
Programmatic API Access
Software Support 40 hrs/year
Daily Reports
ISO Shadow Settlement
Bid Optimization Implementation fees $10k
The schedule of payments for the Term of the SmartBidder Base License Agreement is detailed in Table 2 and are inclusive of the initial setup fee and recurring quarterly fees. The Year 1 – quarter 1 amount will be invoiced at contract execution. ..
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Table 2: Schedule of License Fee Payments
Year /Qtr Setup
Fee
Discounted
Fee ($)
Invoice Amount ($)
Year 1 - qtr 1 $ 10,000 $ 12,307 $ 22,307
Year 1 - qtr 2 $ 12,307 $ 12,307
Year 1 - qtr 3 $ 12,307 $ 12,307
Year 1 - qtr 4 $ 12,307 $ 12,307
Year 2 - qtr 1 $ 14,562 $ 14,562
Year 2 - qtr 2 $ 14,562 $ 14,562
Year 2 - qtr 3 $ 14,562 $ 14,562
Year 2 - qtr 4 $ 14,562 $ 14,562
Year 3 - qtr 1 $ 17,230 $ 17,230
Year 3 - qtr 2 $ 17,230 $ 17,230
Year 3 - qtr 3 $ 17,230 $ 17,230
Year 3 - qtr 4 $ 17,230 $ 17,230
Total Not-to-Exceed Amount $ 186,396
Project Name Target Go Live
Date
Contract
Effective date
License Start
Date
License End
Date
Invoice Start
Date
Daggett 2B
Solar & BESS July 15th, 2024 July
1 st
, 2024 July1
st
, 2024 June 30th, 2027 July1
st
, 2024
Item Description/Value
ISO CAISO
BESS Node Name &
Resource ID
CMBLND_7_N008
CMBLND_2_DS2BT2
Solar PV Node Name &
Resource ID
CMBLND_7_N006
CMBLND_2_DS2SR2
Battery Nameplate Capacity (MW ac) 33.0
Solar PV Capacity (MW ac) 65.0
Renewable Resource Forecast Provider
Realized Renewable Generation Provider
Battery EMS Provider
Scheduling Coordinator City of Vernon
Hybrid Projects: The generation component (solar or wind combined with storage) is charged at 20% of the base storage rate according to the generation component’s size.
Additional support hours (applicable to Base license only): Additional technical support is available at $325 an hour billed in arrears or $300 an hour when purchased up-front in blocks of 60 hours. ..
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16 | P a g e 3.0 Project Activities: Pre
-Operations and Operations
Ascend will work with Customer to deliver a comprehensive and completely tested solution for live bidding and real-time control bidding. The schedule below provides a standard project implementation timeline from Contract signing to commercial operation. It is subject to change based on the provision of key inputs and approvals from Customer. Ascend will work with Customer to establish a project-specific schedule during contracting, and there is some ability to shift different tasks to accommodate circumstances specific to Customer if needed. Typically, the time from signing to live bidding is four months. This is needed to ensure communications to the Scheduling Coordinator and the EMS are made and tested, Vernon staff are properly trained, and the right strategies are selected/created and tested.
After the first project, the pre-COD period is 2-4 weeks assuming the same scheduler and EMS are used.
Regular updates and meetings are provided (per the schedule above) to ensure clear communication. 3.1 Illustrative Activities The implementation and onboarding process is straightforward. Upon acceptance of the agreement, the scoping process begins, and each asset’s intake form is completed. This information allows Ascend to create a node simulation and begin training sessions on using the platform, define risk policies and procedures, and work with Customer to configure and refine the best bidding strategies for each asset.
This may also identify additional tasks to be completed.
Concurrently, Ascend will begin working with the relevant parties to Customer and other third parties (e.g., EMS and scheduler) to complete the integration work between those systems. Ahead of live operations, these interfaces will undergo thorough testing to prevent delays or issues with live bidding.
Ascend provides regular updates to customers during project implementation to ensure clear communication, project progress remains on track, and Customer’ employees are fully trained and enabled to use the platform and set the best bidding strategy for the asset. ..
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Addendum B
SmartBidder Software Description
B.1 Overview of SmartBidder UI
The SmartBidder interface provides multiple, granular evaluation windows for the successful economic optimization of the energy storage asset. By providing an analytical bridge between the system’s physical characteristics, such as degradation, cycle count, depth of discharge, and the fundamental economic drivers of optimizing multiple revenue attributes, the platform allows for real-time control of bidding strategies. The platform is currently live on over twenty (20) assets operating in CAISO, SPP, and ERCOT and is available for every ISO in the United States.
Figure B.1a: DA Dashboard
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18 | P a g e B.2 Day Ahead, Real
-Time, and Ancillary Arbitrage
The Day-Ahead (“DA”) dashboard provides key metrics on forecasted price levels and attributes of the Real-time (“RT”) market used in the DA bidding decisions. DA bids into the regulation market depend on the tradeoff between potential RT energy arbitrage revenue and ancillary revenue, metrics that are evaluated and continuously tracked in customizable windows.
Insight into how likely it is that DA prices will exceed RT prices on average through each market hour of the following day (and the converse when RT is higher than DA) allows for additional financial trading on top of the physical dispatch of the battery. In the example graph below, hours 13-20 are especially promising for a virtual/convergence bidding strategy selling DA and buying back RT. However, the extent to which this is done depends on the risk tolerance of the project owner.
The RT dashboard provides updated price forecasts and the latest cleared market prices, in addition to current battery state of charge to support RT bidding decisions, mainly focused on a buy and sell price in the real-time energy market for each market hour not committed to DA regulation. This dashboard also summarizes the realized revenue and dispatch across the day.
Figure B.2a: RT Price Spike Forecast Spike Forecast and Realized Prices Figure B.2b: Probabilities of RT Spikes and of Positive DART spreads Predicting RT
price spike
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19 | P a g e B.3 Dynamic Bid Optimization and Bid Limits Users can edit price forecasts generated by the model, then recalculate bids and override specific bid hours before submission to the ISO. The software will warn users when the end of the bidding window is approaching.
Figure B.3a: DA Price Forecast Override
Figure B.3b: User Override of RT and DA Bids
..
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City Council Agenda Report
Meeting Date: June 18, 2024
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Management Analyst
Subject
VPU Capacity Reservation Agreement Template
Recommendation
A. Approve the VPU Capacity Reservation Agreement template, in substantially the same form as submitted, for use with eligible Vernon Public Utilities customers; B. Authorize the City Administrator or the City Administrator’s designee, to execute the VPU Capacity Reservation Agreements; and
C. Approve and authorize the General Manager of Public Utilities or the General Manager of Public Utilities’ designee to make project-specific modifications to the VPU Capacity Reservation Agreement template and/or the Capacity Reservation Charge, if such modifications are needed in response to unforeseen business or economic conditions.
Background
As Vernon Public Utilities (VPU) staff works to support the business and economic development of significant power users (defined as power users between 3.5 and 99 megawatts (MW)), VPU has learned that project developers seeking prospective tenants for a project to occupy a developer’s project are being asked to provide more specific electric reliability and electric capacity guarantees beyond VPU’s traditional “Will Serve” letter. VPU’s “Will Serve” letter is substantially similar to those issued by most publicly-owned and investor-owned utilities; it states that the service address and project site fall within the utility’s service territory and that the utility can provide electric, water, natural gas, and fiber services. However, electricity-dependent types of project developments, such as data centers, clean hydrogen, and electric charging depots, have had past experiences with utilities nationwide where the local utility provided a “Will Serve” letter but was unable to actually deliver the requested electric capacity upon the project’s completion. Such inability to deliver power after providing a “Will Serve” letter has resulted in project developers putting at risk millions of dollars invested in developing such sites.
To reduce this risk, developers are seeking a legally binding agreement to provide over to their financial committees, potential investors, and prospective tenants with an assurance that VPU’s electric capacity is not only available but can be delivered on the agreed-upon date and terms and dedicated to a specific project site.
To meet the need for a legally binding agreement, VPU has developed a contractual mechanism by which VPU will commit to dedicate a certain amount of electric capacity to the developer’s specific project site, in exchange for a per-MW Capacity Reservation Charge. Such a contract will be offered on a voluntary basis to those project developers that meet certain criteria, find they need more assurance of electric capacity than VPU’s “Will Serve” letter, and are willing to pay for such additional assurance.
Specifically, the VPU Capacity Reservation Agreement, once executed, provides that VPU will guarantee, for one year (which reservation can be renewed on an annual basis for up to a total ..
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of three (3) or up to a total of five (5) years, depending on the number of MW to be reserved), the availability of the requested MWs of electrical capacity to serve the developer’s project in exchange for payment of a Capacity Reservation Charge by the owner/developer.
To determine the appropriate per-MW Capacity Reservation Charge, VPU engaged the services of NewGen Strategies & Solutions, LLC (NewGen). NewGen has a comprehensive understanding of VPU’s electric load, revenue requirements, and cost structure, as well as access to the same financial and operational information on surrounding publicly-owned and investor-owned utilities. On April 4, 2023, the City Council approved a Services Agreement with NewGen to conduct a new Electric Cost of Service Analysis and Rate Design Study (Study). This analysis was deemed the best strategic approach to determine the appropriate rates and services to address stakeholder needs and ensure that only the costs to operate the utility are built into VPU’s rates. Conducting this type of Study is an industry best practice. The per-MW Capacity Reservation Charge was established by categorizing VPU’s costs based on production, transmission, distribution, and customer functions. Once costs were functionalized according to these categories, they were classified as fixed or variable costs. Production and transmission fixed costs, along with summary electric demand were then used to calculate a per-MW Capacity Reservation Charge.
Under the VPU Capacity Reservation Agreement template, a developer can “reserve” a certain amount of capacity (in MW) per year for up to three years for projects requiring 3.5MW to 10MW of electric capacity, and up to five years for projects requiring from 11MW to 99MW of electric capacity. The per-MW Capacity Reservation Charge to be used in the VPU Capacity Reservation Agreement template will be reviewed by VPU at least annually to determine if a modification to the per-MW Capacity Reservation Charge would be appropriate; however, a VPU customer who has executed a VPU Capacity Reservation Agreement will be assessed the per-MW Capacity Reservation Charge set forth in their specific contract, including for any authorized renewals.
Staff recommends that the City Council approve the VPU Capacity Reservation Agreement template for use with eligible VPU customers and authorize the General Manager of Public Utilities or the General Manager of Public Utilities’ designee, to execute the VPU Capacity Reservation Agreements and grant authority to make project-specific modifications to the Capacity Reservation Agreement template, if such modifications are needed in response to unforeseen business or economic conditions.
The VPU Capacity Reservation Agreement template has been reviewed and approved as to form by the City Attorney's Office, and any future modifications of the template would be subject to City Attorney approval as to form.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. VPU Capacity Reservation Agreement Template ..
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4305 Santa Fe Avenue, Vernon, CA, 90058
CityofVernon.org
VPU CAPACITY RESERVATION AGREEMENT
This Capacity Reservation Agreement (“Capacity Reservation Agreement”) establishes the terms on which the City of Vernon, a California charter City and California municipal corporation (the “City”), Vernon Public Utilities Department (“VPU”) will offer, and the undersigned customer (“Customer”) will make, a reservation (“Reservation”) for a specified number of megawatts (“MW”) of electric capacity, subject to the conditions described herein. VPU and Customer are sometimes referred to herein individually as “Party” and together as the “Parties.” Customers eligible to execute this Capacity Reservation Agreement are VPU’s existing or prospective commercial and industrial customers who have received a “Will Serve” letter from VPU for between 3.5 MW and 99 MW of electric capacity to serve their Property (“Eligible Customers”).
RECITALS
WHEREAS, Customer has requested, and has received, a “Will Serve” letter from VPU on […], serving as confirmation that VPU is able to provide […] megawatts (“MW”) of electrical capacity at […] (the “Property”).
WHEREAS, Customer requires additional assurance that VPU will provide, as a firm and binding commitment and reservation of, such electrical capacity to the Property at the time electric service is needed by or called by Customer and/or Customer’s tenants and/or licensees.
WHEREAS, Customer is relying on such assurance, reservation, and commitment in developing and improving the Property.
WHEREAS, VPU is able to provide such additional assurance through this Capacity Reservation Agreement, wherein VPU will guarantee, for a specified term, the availability of the requested electrical capacity to the Property to Customer in exchange for payment of a Capacity Reservation Charge.
NOW, THEREFORE, the Parties agree as follows:
AGREEMENT
Will Serve Letter– The terms contained within VPU’s Will Serve Letter, appended to this Capacity Reservation Agreement, are incorporated by reference into this Capacity ..
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Reservation Agreement. To the extent the terms set forth therein conflict with this Capacity Reservation Agreement, the terms and conditions of this Capacity Reservation Agreement shall control and prevail.
Capacity Reservation– “Capacity Reservation” refers to VPU’s commitment hereby to provide a specified number of MW of electric capacity to the Property for a specified term.
Capacity Reservation Cap– Customer may elect to reserve up to […] MW of electric capacity from City to the Property.
Customer Reservation Election– Customer elects to reserve […] of electric capacity for a term of up to five (5) years, and VPU hereby makes a firm and binding commitment to reserve for, and deliver to, Customer and its affiliates, such electric capacity. The Customer Reservation Election shall be for one (1) year, and shall automatically renew for an additional one-year term, for up to four additional one- year terms, unless Customer provides VPU with a written notice (a) modifying its Capacity Reservation Election for the next one-year term, at least thirty (30) days before the end of the then-current term; or (b) terminating this Agreement, at least thirty (30) days before the end of the then-current term.
Capacity Reservation Charge– In exchange for the Capacity Reservation, Customer will pay an annual Capacity Reservation Charge of […]/MW times the amount of MW set forth in the Customer Reservation Election. Customer’s Capacity Reservation Charge rate (per MW) will not change for the duration of the term of executed Capacity Reservation Agreement.
Billing of Capacity Reservation Charge– Payment of the initial one-year Capacity Reservation Charge is due no later than thirty (30) days after the execution of this Capacity Reservation Agreement. At least thirty (30) days before the scheduled expiration of each subsequent one-year Capacity Reservation Election, VPU will deliver to Customer an invoice for the Capacity Reservation Charge for the next renewal of the Customer Reservation Election. The invoiced Capacity Reservation Charge shall be paid by Customer at the commencement of each successive one- year term of the Customer Reservation Election unless Customer provides a written notice of termination at least thirty (30) days before the commencement of the successive one-year Customer Reservation Election.
Electric Service– This Capacity Reservation Agreement does not include the provision of Electric Service to the Property by VPU. As explained in the Will Serve Letter, Electric Service will be provided by VPU in accordance with the VPU Rules for Electric Service and in accordance with applicable land-use approvals and City requirements. ..
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Term/Termination– This Capacity Reservation Agreement shall terminate under the following circumstances:
a. the Parties mutually agree in writing to terminate this Capacity Reservation Agreement; or
b. Five (5) years have elapsed from the execution of this Capacity Reservation Agreement.
Effect of Termination- In the event of termination, the Parties shall be relieved of all liability hereunder.
VPU’s Representation– VPU hereby represents and warrants to Customer that, as of the date this Capacity Reservation Agreement is executed and delivered by VPU and over the Term of this Capacity Reservation Agreement: (i) VPU has (and will continue to have) available for the potential future use by Customer the electrical capacity constituting the Capacity Reservation set forth in the paragraph above (named Customer Reservation Election) and (ii) VPU has not (and over the Term shall not) reserve, sell, transfer or commit such power to any third party which conflicts with the commitment and reservation made herein (or enter into any transaction or waiver whose effect would be to cause VPU to be unable to fulfill its covenants and agreements herein as and when required).
Governing Law– This Capacity Reservation Agreement shall be governed by and construed in accordance with the laws of the State of California, without giving effect to any choice of law or conflict of law provisions or rule of any jurisdiction that would cause the substantive laws of any other jurisdiction to apply.
Superseding Effect– This Capacity Reservation Agreement supersedes all prior oral or written agreements or understandings between the parties with respect to the subject matter hereof.
Assignment– This Capacity Reservation Agreement may not be assigned without the non- assigning party’s prior written consent, such consent not to be unreasonably withheld.
Notices- Any notice, request, demand, or determination provided by a Party pursuant to this Capacity Reservation Agreement will be in writing. Notices will be delivered as follows:
To VPU/City: City of Vernon
4305 Santa Fe Avenue
. Vernon, CA 90058 .
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To Customer: [Name]
[Address]
A Party may from time to time change its address or designee for notification purposes by giving the other prior notice of the new address or designee and the date upon which it will become effective.
Limitation of Liability- NEITHER PARTY WILL BE LIABLE TO THE OTHER PARTY FOR INDIRECT,
CONSEQUENTIAL, INCIDENTAL, COLLATERAL, EXEMPLARY OR PUNITIVE DAMAGES,
INCLUDING LOST PROFITS, REVENUE, GOODWILL, SAVINGS (REAL OR ANTICIPATED),
REGARDLESS OF THE FORM OF THE ACTION OR THE THEORY OF RECOVERY, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
Jurisdiction and Venue- The Parties agree that for any controversy or claim arising out of or relating to this Agreement, or the breach thereof, brought by either Party, each Party irrevocably agrees that any legal action, suit or proceeding brought by it in any way relating to any dispute must be brought solely and exclusively in the state or federal courts in and for the State of California, Los Angeles County. The Parties irrevocably accept and agree to submit to the sole and exclusive jurisdiction of each of the aforesaid courts, generally and unconditionally with respect to any action, suit or proceeding brought by it or against it by the other Party. The Parties further agree to irrevocably waive their right to trial by jury.
Miscellaneous. The Parties incorporate the recitals set forth above into this Capacity Reservation Agreement. Nothing in this Capacity Reservation Agreement shall confer any rights upon any person other than the Parties hereto and each such Party’s respective heirs, successors and permitted assigns. This Capacity Reservation Agreement may not be amended, modified, varied or supplemented except by an instrument in writing signed by VPU and Customer. This Capacity Reservation Agreement constitutes the entire agreement between the Parties relating to the subject matter hereof and supersedes and replaces any provisions on the same subject contained in any other agreement between the Parties, whether written or oral, prior to the date of the original execution hereof. If any particular provision or portion of this Capacity Reservation Agreement shall be adjudicated to be invalid or unenforceable, such provision or portion thereof shall be deemed amended to the minimum extent necessary to render such provision or portion valid and enforceable, and such amendment will apply only with respect to the operation of such provision or portion in the particular jurisdiction in which such adjudication is made. This Capacity Reservation Agreement may be executed in any number of counterparts and each such counterpart shall be deemed an original agreement for all purposes. ..
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IN WITNESS WHEREOF, the Parties hereto have caused this Capacity Reservation Agreement to be executed by their respective representatives, thereunto duly authorized.
[CUSTOMER NAME], a [Insert State and Corporate Form]
By: ___________________________
Name: _______________________
Title: __________________________
ACCEPTED AND AGREED to this day of __________________
CITY OF VERNON,
a California charter City and California municipal corporation By: ___________________________
Name: _______________________
Title: __________________________
ACCEPTED AND AGREED to this day of __________________
Attest:
_____________________________
[Insert Name], City Clerk
Approved as to form:
_____________________________
[Insert Name], City Attorney ..
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City Council Agenda Report
Meeting Date: June 18, 2024
From: Michael Earl, Director of Human Resources
Department: Human Resources
Submitted by: Lisette Grizzelle, Senior Human Resources Analyst Subject
Amendment to Classification and Compensation Plan
Recommendation
A. Approve new and revised job descriptions and reclassifications; and B. Adopt Resolution No. 2024-12 adopting the Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1) and repealing Resolution No. 2023-23, effective July 14, 2024.
Background
The Human Resources Department is responsible for maintenance of the Citywide Classification and Compensation Plan (Plan) which consists of the various classification specifications (job descriptions) as well as the Compensation Schedules that list the classification titles and salaries for each classification which are attached to the Plan as Exhibits A through G.
UPDATED, REVISED AND NEW JOB DESCRIPTIONS
As part of the annual budget process, the Human Resources Department has worked in collaboration with various City Departments to update/revise existing job descriptions and establish new classifications as appropriate. Revisions have also been provided to the corresponding employee bargaining groups for review. The updated/revised job descriptions, as well as the establishment of new classifications, is summarized as follows for each of the applicable City Departments.
City Administration
Approval of a change in employee group designation for the existing classification of Deputy City Administrator from Mid-Management to the Executive employee group, in compliance with employment agreement and as a result of increased responsibilities, is recommended. This recommended change does not add to the number of budgeted full-time positions in the Department.
Human Resources Department
Approval of the revised job description for the classification title of Human Resources Analyst (revised) is recommended. The revisions recommended to this existing classification more clearly define this classification as a generalist working across a variety of functions in human resources program areas rather than a limited role under the existing description. The establishment of an additional Human Resources Analyst position has been included in the Fiscal Year 2024-2025 Department Budget.
Public Utilities Department
Approval of a new job description for the classification title of Water Operations Trainee (new) in ..
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the Public Utilities Department is recommended. The establishment of this new classification will provide essential and key services as well as a succession plan within the Public Utilities Department, focusing on operational needs and preparing for vacancies due to anticipated retirements of existing staff. The establishment of this new classification does not add to the number of budgeted full-time positions in the Department and has been included in the Fiscal Year 2024-2025 Department Budget.
Public Works Department
Approval of new and revised job descriptions in the Public Works Department is recommended for the following classification titles: Building and Planning Operations Supervisor (new) Mechanic (revised), Mechanic, Senior (revised), Mechanic, Lead (revised), Fleet Supervisor (revised). The approval of the new job description for Building and Planning Operations Supervisor will provide oversight of the various plan check and inspection activities of the department and will assist with succession planning. The approval of the revised job descriptions in the mechanic series will more accurately reflect market trends found for minimum requirements. These changes will assist with employee recruitment and retention efforts and help with succession planning in the Public Works Department.
Classification Deletions
Approval of the deletion of various vacant classifications is listed below. Human Resources, in collaboration with all City Departments, has identified vacant positions that are no longer needed or, in some cases were never filled and are not budgeted.
Assistant General Manager of Generation and Operations
Building and Planning Manager
Environmental Health Program Administrator
Material Control Administrator
Principal Civil Engineer
Principal Electrical Engineer
Public Works Inspector
Public Works Inspector, Senior
Public Works Project Coordinator
Senior Legal & Policy Advisor
Warehouse Worker, Lead
Warehouse Worker, Senior
RECLASSIFICATIONS
As part of the annual classification and review process, Human Resources received requests for reclassification from seven employees in six separate classifications. Following thorough review, five out of the seven requests have been recommended for reclassification. The reclassification recommendations include the establishment of three new classifications including approval of new job descriptions and salary ranges as noted below. Consistent with the City’s Reclassification Policy, reclassification is defined as the reallocation of a position in the duties, responsibilities, and/or qualification requirements of the position. A reclassification is typically recommended when the incumbent employee has been performing different work or work at a different level of responsibility or complexity than is reflected in their current job description in excess of one year. ..
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Staff is recommending the following: Reclassification of two Management Analysts (Salary Grade C26) to Management Analyst, Senior (existing classification) (Salary Grade MM28), one Administrative Secretary (Salary Grade C20) to City Clerk Specialist (New) (Salary Grade C20), one Business and Account Supervisor (Salary Grade MM32) to Risk Manager (New) (Salary Grade MM32), one Human Resources Analyst, Senior to Human Resources Program Manager (New) (Salary Grade MM34). The recommended reclassifications have been reviewed and approved by the City Administrator and are submitted to the City Council for approval. Upon approval, these reclassifications would be effective July 28, 2024. These recommendations were included as part of the preliminary budget presentations.
AMENDED EXHIBITS A, B, C, D AND E OF THE CLASSIFICATION AND COMPENSATION
PLAN (COMPENSATION SCHEDULES)
With the approval of deletion of various vacant classifications, the approval of new and/or revised job descriptions, and reclassifications listed above, approval of the associated salaries is recommended as follows: • Building and Planning Operations Supervisor (new), Exempt Mid-Management – Pay Grade 29 Monthly Salary Range ($8,883 - $10,798)
• City Clerk Specialist (new), Non-Exempt Confidential – Pay Grade 20 Monthly Salary Range ($5,898 – $7,169)
• Deputy City Administrator (revised) Exempt Executive – Pay Grade 40 Monthly Salary Range ($15,046 – $18,289)
• Human Resources Program Manager (new), Exempt Mid-Management – Pay Grade 34 Monthly Salary Range ($11,338 - $13,781)
• Risk Manager (new), Exempt Mid-Management – Pay Grade 32 Monthly Salary Range ($10,284 – $12,500)
• Water Operations Trainee (new), Non-Exempt Teamsters – Pay Grade 15 Monthly Salary Range ($4,621 - $5,617)
Pursuant to Government Code Section 54953(c)(3), prior to taking final action, an oral report summarizing the recommended revision to the salary schedule applicable to management and executive employees will be provided.
Fiscal Impact
The estimated 2024-2025 fiscal impact associated with the proposed actions is as follows:
There is no additional annual increase associated with the approval of the new classification of City Clerk Specialist in the City Clerk’s Department.
There is no additional annual increase associated with the approval of the new classification of Risk Manager in the Finance Department.
There is an approximate annual increase of $8,790 (Salary $7,875 and Benefits $915) associated with the approval of the new classification in the Human Resources Department. Sufficient funds to cover the proposed reclassification have been included in the approved Human Resources Department Salaries and Benefits accounts. The additional Human Resources Analyst position has been included in the Fiscal Year 2024-2025 Department Budget.
There is an approximate annual increase of $9,058 (Salary $8,115 and Benefits $943) associated with the approval of the reclassification in the City Administration Department. There is no additional cost for the revised classification group designation change in the City Administration ..
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Department. Sufficient funds to cover the proposed change have been included in the approved City Administration Department Salaries and Benefits accounts.
There is an approximate annual increase of $9,058 (Salary $8,115 and Benefits $943) associated with the approval of the reclassification in the Public Utilities Department. Sufficient funds to cover the proposed reclassification have been included in the approved Public Utilities Department Salaries and Benefits accounts. The new Water Operations Trainee position has been included in the Fiscal Year 2024-2025 Department Budget.
There is no additional annual increase associated with the approval of the establishment of a new classification title as it is part of succession planning to be filled in the future, or the revised job descriptions in the Public Works Department.
Attachments
1. Building and Planning Operations Supervisor
2. City Clerk Specialist
3. Deputy City Administrator
4. Fleet Supervisor
5. Human Resources Analyst
6. Human Resources Program Manager
7. Mechanic
8. Mechanic, Lead
9. Mechanic, Senior
10.Risk Manager
11.Water Operations Trainee
12.Resolution No. 2024-12
13.Classification and Compensation Plan Red-Line ..
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Building and Planning Operations Supervisor Vernon CA
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JOB DESCRIPTION
Building and Planning Operations Supervisor
Date Prepared: April 2024 Class Code: 7207
SUMMARY: Under general supervision, plans, organizes, reviews, and supervises the activities of the building, planning, zoning, and plan review activities for the City; provides highly responsible administrative and technical staff assistance; supervises and evaluates designated staff; and ensures proper coordination with other divisions and sections in the Public Works Department.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Supervises Building Division Inspectors, Plans Examiners, Code Enforcement Officers, and Permit Technicians and trains and evaluates these employees.
• Conducts inspections and performs quality control review of inspections by others. • Oversees the review of building plans, calculations, and specifications for proposed structures. Perform s
more technically complex plan checks.
• Resolves interpretation issues for inspectors and plans examiners for buildings under construction and existing buildings for compliance with the adopted Plumbing, Mechanical, Building and Electrical Codes.
Evaluates and recommends modifications to the codes.
• Oversees Code Enforcement.
•Reviews plans and technical documents for compliance with City regulations and ordinances; provides professional evaluations and reports as appropriate; produces professional quality staff reports, presentations, and recommendations on planning issues; develops solutions to planning issues and resolves conflicts; assists in the development of ordinances and regulations as appropriate. • Reviews and evaluates development proposals, development designs, applications, planning and zoning changes, variance requests, technical documents, and special permits for compliance with City standards and regulatory requirements; reviews development plans with residents, developers, and builders; develops recommendations.
•Answers inquiries and assists the public and other agencies in matters relating to planning, zoning and permit review, and other City standards and regulations; provides information and recommendations within scope of authority.
• Resolves field and office problems or conflicts regarding the application or interpretation of codes and regulations enforced by the section.
• Assists in the establishment of sectional operating policies and procedures to enhance and improve the quality of the services provided by the section.
•Participates in the development and implementation of goals, objectives, and priorities of the section. • Implements and monitors the established Internal Control procedures of the City, division and/or section. • Assist in the preparation and administration or division section budget. • Collects, analyzes, and interprets data for purposes of special studies and reports. • May assist in the preparation of formal reports for submittal to the Director of Public Works, the City Manager, and the City Council. ..
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Building and Planning Operations Supervisor Vernon CA
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• Implements various computer-based systems and programs designed to enhance the efficiency and effectiveness of the section.
• Selects, develops and coaches subordinates and assigns and supervises the work performed by the Section staff.
• Plans, coordinates, sets work priorities, creates work schedules, and reviews the work of the designated staff and customer service functions of the section.
• Supervises, reviews, and evaluates designated employees’ job performance and recommends appropriate personnel action.
• Coordinates closely with other City divisions, particularly Engineering. • Completes special and ongoing projects and tasks as assigned. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED; AND five years increasingly responsible experience in building plans examination and/or construction inspection, complemented with related training or college coursework, including one year of lead or supervisory experience in building plans examination and construction inspection required. Associate Degree in Architecture, Engineering, Construction, or closely related field highly desirable.
Bachelor’s Degree in Engineering, Architecture, Construction Management or related field may substitute for two years of the required experience.
Knowledge of: • City organization, operations, policies , and procedures.
• Quality assurance and quality control practices. • City General Plan and zoning codes. • Safety issues and liability reduction. • Principles, practices, and methods used in various building construction areas, including structural, plumbing, electrical and mechanical.
• Basic principles of structural design, engineering mathematics and soil engineering. • Applicable regulatory codes and laws and operation of, planning, building and code enforcement specifically in an industrial setting.
• Occupational hazards and standard safety procedures. • Principles and practices of effective employee supervision. • Principles and practices of regulatory management. • Principles and practices of project management and contract administration .
• Principles and practices of strategic planning and administrative management. • Applicable California planning and building laws and regulations. • Customer service standards and protocols.
Skill in:
• Directing the work of subordinate staff.
•Understanding and interpreting land use regulations, zoning enforcement, building codes and state and Federal laws.
•Maintaining accurate and interrelated technical records. •Organizing, evaluating, analyzing, and presenting data and information. •Checking designs, details, estimates, plans, and specifications of planning projects. • Defining problems, establishing facts, and drawing valid conclusions. • Managing situations requiring diplomacy, fairness, firmness, and sound judgment .
• Interpreting and applying City, state and federal policies, laws, and regulations. ..
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Building and Planning Operations Supervisor Vernon CA
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• Making appropriate decisions while ensuring compliance with City goals and objectives. • Building effective teams and providing efficient customer services. • Investigating, analyzing, and resolving complex and sensitive issues and complaints. • Responding to emergency and problem situations effectively. • Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Interpret and enforce all applicable codes laws, regulations, and policies. • Establishing and maintaining cooperative working relationships with Director of Public Works, City Administrator, City Council, commissioners, managers, supervisors, staff, contractors, suppliers, developers, businesses, external public agencies, and the general public. • Operating a personal computer and various software applications.
LICENSE AND CERTIFICATION REQUIREMENTS:
Possession of a valid State of California Class C driver’s license.
Possession of a Commercial Building Inspector certification.
Possession of a Commercial Plumbing Inspector certification.
Possession of a Commercial Mechanical Inspector certification.
Possession of a Commercial Electrical Inspector certification within one year from hire date.
Possession of a Plans Examiner certification within two years from hire date.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed both in an office environment and in an outdoor work environment. May be required to work in trenches. May be exposed to dangerous machinery. May be required to climb ladders. Outdoor environment may involve exposure to loud noise levels, perform on-site field inspections including exertion of a moderate amount of physical effort to stoop, crouch, climb and lift in performance of assigned duties; ability to work around building materials in a safe manner; may be subject to uncomfortable working conditions including exposure to dust, noise, and extreme weather conditions. ..
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City Clerk Specialist Vernon CA 1 of 3
JOB DESCRIPTION
City Clerk Specialist
Date Prepared: April, 2024 Class Code: 1322
SUMMARY: Under general direction of the City Clerk, performs a wide range of specialized and complex administrative and technical duties requiring timeliness, high degree of accuracy and coordination and maintenance pertaining the City’s records management program; completes payroll; conducts special projects.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Performs a variety of complex and responsible administrative and technical duties in the Office of the City Clerk.
• Coordinates, and maintains a comprehensive City-wide records management program. • Coordinates the publication, filing, indexing and safeguarding of all City Council, HousingAuthority, Oversight, Successor Agency, and other Board, Commission, and Committee meeting proceedings. Supports and maintains the City's Legislative history. • Assists visitors with issues regarding the activities of the Office of the City Clerk. • Assists with the organization, conduct, and activities of municipal elections. • Composes and prepares correspondence/documents, including City Council actions. • Coordinates the activities of City Council appointed committees, boards, and commissions. • Assists departments in the implementation of records management policies, procedures, and techniques, including filing systems, indexing, forms design, and central records storage, retrieval and disposition.
• Coordinates records retention, and destruction of records with City departments, in accordance with legal requirements and records management policies and procedures. • Maintains and makes change recommendations regarding policies, manuals, and procedures according to current legal requirements for records management program. • Performs records analysis, inventory and retention of records and prepares destruction list for approval.
• Performs technical research activities and special projects. • Maintains files, indexes, and distributes various codes and forms for reports required under the Fair Political Practices act.
• Acts as a passport acceptance agent. • Assists with and/or performs the duties of City Clerk as assigned; drafts, compiles, prepares, and distributes City Council, or other governing body, agenda packets, public meeting notices, and supporting documentation; processes legal and technical documents. • May assists with conduct of City elections. ..
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City Clerk Specialist Vernon CA
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• Processes the Department’s payroll, invoices, purchase orders, contracts, requisitions and related forms and documents.
• Assures the absolute confidentiality of City's confidential records and information. • Assures that security protocols are followed, and all reports and paperwork are completed in a timely manner; updates, corrects, retrieves, and releases information according to procedures. • Provides information, instructions, and assistance to the public and others having business with the City; assists customers with requests, applications, government forms, and other documents; responds to and resolves customer service issues within scope of responsibility in a courteous and respectful manner.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Possession of a High School Diploma or GED; AND four years highly skilled administrative support experience in a municipal or county clerk’s office, or similar public agency in California, complemented with related training or coursework.
Knowledge of: • City organization, operations, policies, and procedures. • Federal and state laws and statutes governing municipal operations, public records, and open meetings, including California Public Employment Relations Board, the Meyers-Milias-Brown Act, California Public Records Act, California Elections Code, California Political Reform Act and the Federal Voter Rights Act.
• City ordinances, codes, policies, resolutions, and agreements. • Federal and state laws and regulations governing City administration and elections. • Parliamentary practices and procedures governing public meetings. • Principles and practices of record keeping, records management, and records retention. • Principles and practices of confidential records management, and security precautions in the public sector.
• Legal, ethical, and professional rules of conduct for public sector employees and elected officials.
• Customer service principles, protocols, and methods. • Business computers, and standard and specialized software applications.
Skill in: • Explaining and applying state and Federal rules and regulations and statutory standards. • Researching, reviewing, correcting, and maintaining complex and extensive public records. • Monitoring the City’s compliance with all laws, regulations, and rules. • Preparing correspondence, agendas, and various types of documents. • Coordinating special projects in support of departmental operations. • Operating a personal computer utilizing a variety of business software. • Assessing and prioritizing multiple tasks, projects and demands. • Dealing tactfully and courteously with those seeking information about City functions and activities.
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City Clerk Specialist Vernon CA
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• Establishing and maintaining effective working relationships with the City Clerk and City Attorney, co-workers, City Council, Mayor, City Administrator, City departments and staff, regional government agencies, and the public.
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver’s License is required.
Notary Public license and designation as a Certified Municipal Clerk (CMC) are highly desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT: • Work is performed in a standard office environment. • Working evenings may be required upon occasion. ..
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Deputy City Administrator Vernon CA
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JOB DESCRIPTION
Deputy City Administrator
Date Prepared:
Date Revised:
March 2014
June 2024
Class Code: 1013
SUMMARY: Under limited supervision, administers, advises, and manages City departments, programs, and special projects, as assigned by the City Administrator; manages strategic planning, policy development, public relations, priorities, and departmental and inter-department operations.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • On a day-to-day basis, relieves the City Administrator of routine administrative tasks. • Manages and evaluates City operations and programs, as assigned by the City Administrator; directly manages assigned programs and special projects.
•Investigates and evaluates departmental and inter-department operational issues, and develops solutions to complex problems in consultation with the City Administrator, executive staff, and department heads. • Assist the City Administrator in developing long and short-range plans, goals, and policy recommendations; exercises independent judgment within broad policy guidelines; encourages new ideas, interactive dialogue, and collaborative approaches to solving problems.
• Meets regularly with City management staff to discuss and resolve assignments, priorities, workload, staffing, budgets, technical issues, quality standards, and services; motivates and evaluates staff, and provides leadership, direction, and guidance in operational plans and priorities; assures all operational activities are in compliance with City policies and procedures, and state and federal regulations. • Monitors City operations, analyzes operational information, evaluates trends, and develops plans to meet City goals and future needs; presents status reports to City Council, and assures effective communication of operational and technical issues; assures all operational, legal, technical, and financial issues are properly addressed and resolved.
• Manages public relations and official communications. • Attends and coordinates City Council meetings and work sessions, and researches issues for the City Administrator, Mayor, and City Council; assures effective communication of major project and policy issues. • Develops and presents status and summary reports; reviews and approves City staff reports, • Attends and coordinates internal and external stakeholder meetings; manages public information and community relations activities; meets with City committees, commissions, and residents to discuss and resolve issues; coordinates projects and regional issues with local officials, agencies, community organizations, and advocates.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. ..
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Deputy City Administrator Vernon CA
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MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor’s Degree in Finance, Business, Public Administration or related field; AND five years of experience managing government programs.
Knowledge of: • City organization, operations, policies, and procedures. • Federal and state laws and regulations governing municipalities, and City rules and ordinances. • Duties, powers, authorities, and limitations of a City Administrator. • Principles and practices of local government administrative management, including personnel rules, procurement, finance, budgeting, contract and risk management, performance management, and evaluation of public sector programs, policies, and operations.
• Strategic planning techniques for the economic, financial, and environmental needs of the City. • Legal, ethical, and professional rules of conduct for municipal government officers. • Current political and economic trends in state and federal government. • Techniques and practices for efficient and cost effective management of resources. • Business computers, and standard and specialized software applications.
Skill in:
• Analyzing complex administrative and operational issues, interpreting laws and regulations, evaluating alternatives, and developing recommendations, strategies, and operational improvements. • Analyzing City needs, and prioritizing and promoting operational strategies to meet future needs. • Preparing, tracking, and administering budgets.
• Interpreting and applying municipal policies and procedures. • Presenting and defending operational reports and information in public meetings. • Analyzing problems, resolving disputes and conflicts, and developing effective solutions. • Using initiative and independent judgment within established procedural guidelines. • Assessing and prioritizing multiple tasks, projects and demands. • Establishing and maintaining cooperative working relationships with City employees, elected officials, community groups, advocates, and representatives from other local, state, and federal agencies. • Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver’s License may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment. ..
Item 19 Page 2 of 2
Fleet Supervisor Vernon CA
1 of 2
JOB DESCRIPTION
Fleet Supervisor
Date Prepared:
Date Revised:
November, 2017
May, 2024
Class Code: 7515
SUMMARY: Under limited supervision, manages the City’s vehicle fleet, provides leadership and direction of short and long-range plans, goals and objectives for fleet and equipment maintenance and repair operations, and staff members.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Prioritizes, determines and assigns projects to mechanics to ensure maximum use of staff resources; work areas include but are not limited to garage, fleet and equipment maintenance and repair operations. • Reviews the progress of work and makes recommendations to assure work is performed in a timely and efficient manner.
• Inspects and monitors the maintenance and repair of vehicles and equipment to ensure mechanical safety and reliability compliance with quality, appearance, and conformance to time tables, work orders, specifications, policies and safety regulations in order to protect operators and the general public and to minimize downtime.
• Supervises subordinate staff; sets work priorities; creates work schedules, prepares time sheets, work reports; provides training; conducts performance evaluations; rewards and/or disciplines employees. • Coordinates and schedules monthly fleet maintenance, and related services with each city department, divisions and/or external vendors.
• Makes recommendations for vehicle replacement. • Bids and requisitions services, supplies and materials needed to complete each repair and any other necessary items for the City’s garage; enters all vendor orders and invoices into the automated computer system.
• Approves work orders, monitors status of work orders, updates status in computes; and closes out work orders upon completion of work.
• Schedules safety inspections and certification of shop equipment and maintains documentation. • Inspects and verifies new equipment. • Initiates purchase order and fund transfer between accounts or purchase order as needed. • Attends various seminars and training courses for professional development. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND seven (7) years of automotive maintenance and repair experience, including five (5) years of supervisory or lead experience in directing and/or leading mechanics. ..
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Fleet Supervisor Vernon CA
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Knowledge of: • City organization, operations, policies, and procedures. • Principles and practices of administrative management. • Principles and practices of effective employee supervision. • Advanced principles and practices of the repair and maintenance of mechanical, electrical and computerized systems within vehicles and equipment.
• Basic principles and practices of vehicle and heavy equipment maintenance and repair methods and techniques.
• Automated work order systems, vehicle history records and repair parts inventories. • Customer service standards and protocols. • Federal motor safety regulations and state air resource and air quality standards. • Environmental guidelines and standards for the storage and disposal of hazardous materials .
• Shop operations, including priority-setting, organization, time management, problem resolution, record keeping, and safety practices and procedures.
• Regulatory requirements for the operation, maintenance, and repair of City Facilities and housing. • Principles and practices of strategic planning.
Skill in:
• Directing the work of subordinate staff. • Troubleshooting and diagnosing vehicle and equipment problems. • Managing situations requiring diplomacy, fairness, firmness and sound judgment. • Interpreting and applying City, state and federal policies, laws and regulations. • Building effective teams and providing efficient customer services. • Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Reading and understanding technical manuals, blue prints, schematics, wiring diagrams, technical service bulletins and parts catalogs.
• Using initiative, discretion and judgment within established procedures, guidelines, and rules. • Using shop equipment, including hand and power tools, diagnostic equipment, and testing and measuring equipment.
• Establishing and maintaining cooperative working relationships with supervisors, co-workers, vendors, sales representatives and contractors.
• Operating a personal computer and various software applications.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Class B Commercial Driver’s License is required.
Certification as an Automotive Service Excellence (ASE) Master Automobile (MA) or Master Truck (MT) Technician or a minimum of five (5) years of municipal experience as a Lead Mechanic (including the maintenance and repair of emergency vehicles) in California is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in an outdoor work environment. May be exposed to dangerous machinery, extreme weather conditions, hazardous chemicals and infectious diseases. May be required to climb ladders. May be required to work in trenches or confined spaces. May be required to lift and carry items weighing up to50 pounds. ..
Item 19 Page 2 of 2
Human Resources Analyst Vernon CA
1 of 2
JOB DESCRIPTION
Human Resources Analyst
Date Prepared:
Date Revised:
July 2016
November 2021 June 2024
Class Code: 1420
SUMMARY: Under basic supervision, performs a variety of professional, technical, and analytical level tasks in support of the City’s Human Resources Department across one or more functional areas; work requires the exercise of independent judgment, initiative and discretion based on knowledge of administrative policies and procedures and Human Resources best practices.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Provides professional journey -level work and coordination in support of human resources functions and programs including recruitment, selection, classification, compensation, leave administration, organizational development, training, employee safety, employee benefits, labor relations, and employee relations. • Participates in the development and implementation of new or revised human resources programs, systems, policies, procedures, and methods of operation.
• Compiles and analyzes data and makes recommendations regarding human resources programs and systems.
• Researches, collects, compiles, and analyzes information from various sources on a variety of specialized human resources topics; prepares comprehensive technical reports and summaries; interprets data, identifies alternatives, and makes sound recommendations. • Coordinates recruitment processes; develops recruitment strategies geared towards meeting operational needs of City departments.
• Assists in the administration of the Disability Interactive Process for candidates and employees in accordance with applicable laws, regulations, policies and procedures. • Coordinates employee leave programs such as FMLA/CFRA, Paid Parental Leave, LTD, and leaves of absence without pay.
• Assists in the preparation of reports and materials for the collective bargaining process. • Plans and conducts comprehensive salary and benefit surveys. • Coordinates citywide employee safety programs including compliance training. • Assists in administering the City’s worker compensation program through a contracted third -party
administrator.
• Assists with administration of group and voluntary benefits as assigned including life insurance, flexible spending accounts, healthcare spending accounts, retirement, Consolidated Omnibus Budget Reconciliation Act (COBRA), and leave-of-absence benefits. • Coordinates the City’s annual open enrollment process for employee benefit programs. • Assists in the administration of service contracts and agreements. • Conducts procurement processes including the development and issuance of Requests for Proposals and assists in the evaluation of proposals submitted.
• Assists in supervising HR staff, may resolve schedule, workload and technical issues as needed. ..
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Human Resources Analyst Vernon CA
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• Prepares and distributes a variety of routine and non-routine reports including City Council Agenda staff reports; attends and participates in a variety of meetings and committees as assigned; makes presentations at City Council meetings.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor’s Degree in Human Resources, Business or Public Administration, or related filed; AND three years of experience performing work in a variety of human resource program areas, preferably in a public agency.
Knowledge of: • City organization, operations, policies, and procedures. • State and Federal laws, statues, rules, codes, and regulation s governing human resources and employee
benefit functions.
• Principles and practices of public sector personnel administration, personnel files, confidential records management, and effective customer service practices.
• Business computers and standard MS Office software applications.
Skill in:
•Interpreting, applying, and explainingstate and federal statutes, codes, rules, and regulations related to workers compensation and employee benefits.
• Research methods including collecting, analyzing, and reporting data, and making appropriate recommendations.
• Business letter writing and report preparation. • Administering and managing contracts. • Assessing and prioritizing multiple tasks, projects , and demands.
• Operating a personal computer utilizing standard and specialized software. • Establishing and maintaining cooperative working relationships with co-workers, retirees, and the public .
• Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid class C California State Driver’s License may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
..
Item 19 Page 2 of 2
Human Resources Program Manager Vernon CA 1 of 2
JOB DESCRIPTION
Human Resources Program Manager
Date Prepared: June 2024 Class Code: 1411
SUMMARY: Under general supervision, to assist in the planning, developing, and implementing a variety of Human Resources programs; researching and making recommendations on program and operation issues; performing professional, complex technical and analytical Human Resources duties in recruitment & selection, classification & compensation, labor and employee relations, policy & procedures interpretation and development, and a variety of special projects.
DISTINGUISHING CHARACTERISTICS: -- The Human Resources Program Manager is an experienced professional level classification performing lead responsibilities over one or more Human Resources programs or functional areas. This classification reports to the Director of Human Resources and may provide direction and/or work assignments to technical and/or professional HR staff. Work involves complex analysis of data and information requiring independent judgement.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.
Essential duties and responsibilities may include, but are not limited to, the following: • Leads, coordinates, and performs work in one or more assigned Human Resources program areas which may include recruitment and selection, employee benefits administration, employee training and development, classification and compensation, labor and employee relations, and/or safety training.
•Monitors hiring process to assure adherence to HR policies; coordinates interview process, including coordination with hiring managers, testing and selection process. • Tracks citywide personnel staffing allocation in coordination with operating departments and Finance Department staff.
• Conducts organizational studies; researches personnel issues and regulations; conducts surveys of comparable organizations and analyzes results; collects financial, technical, and administrative information, compiles data for project reports, and makes project and program recommendations as appropriate.
• Provides advice and consultation to internal and external customers on the interpretation and correct application of policies & procedures, staffing needs, and recommends effective course of action; exercises a high degree of confidentiality and professionalism. • Prepares a variety of written reports including City Council meeting agenda reports, research and analysis findings, and correspondence.
• Prepares various mandated reports to ensure compliance with various governmental regulations. • May assist in the administration of an employee benefits program. • Monitors the City’s compliance with all regulations and standards governing HR operations, programs, and activities.
• Provides work assignments to other HR staff; may track progress and provide performance evaluation input for designated HR staff.
..
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Human Resources Program Manager Vernon CA
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• Prepares the department budget and assists in ongoing budget administration. • Maintains the absolute confidentiality of work-related issues, personnel records, and City information; assures compliance with the confidentiality standards of the Privacy Act of 1974, {U.S.C. § 552A}.
• Participates in and/or leads the labor negotiations process and serves as a member of the management negotiating team.
• May act in the place of the Director during Director’s absence or as assigned. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor’s degree in Human Resources, Business Administration, or related field; AND five years of professional Human Resources program experience that includes labor relations experience in a public agency. Two of the required five years of experience must include leading or coordinating the work of others.
Knowledge of:
• City organization, operations, policies, and procedures. • State and Federal laws, statutes, rules, codes, and regulations governing HR functions. • Principles and practices of public sector personnel administration, personnel files and confidential records management, and effective customer service practices. • Methods and techniques for training program delivery and development. • Principles, practices and methods of compensation and wage structure research and analysis. • Employee relations principles and practices. • Principles of recruiting, training, and organizational development. • Business computers and standard MS Office software applications.
Skill in: • Recruiting applicants in accordance with established employment practices and methods. • Assessing, analyzing, and identifying problems, and recommending effective solutions. • Analyzing and interpreting HR procedures, policies, and methods. • Managing programs in support of Human Resources operations. • Assessing, analyzing, and identifying problems, and recommending effective solutions. • Conducting research, analyzing results, and writing reports on HR programs and procedures. • Assessing and prioritizing multiple tasks, projects and demands. • Leading, training, and coordinating the work of designated staff. • Preparing, maintaining, and reviewing human resource records, reports, and documentation. • Operating a personal computer utilizing standard and specialized software. • Establishing and maintaining effective working relationships with co-workers and the public. • .
Effective verbal and written communication.
.
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Human Resources Program Manager Vernon CA
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LICENSE AND CERTIFICATION REQUIREMENTS:
A valid class C California State Driver’s License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment with some travel to different sites. Incumbents may be required to work extended hours including evenings or weekends. ..
Item 19 Page 3 of 3
Mechanic Vernon CA
1 of 2
JOB DESCRIPTION
Mechanic
Date Prepared:
Date Revised:
Date Revised:
Date Revised:
March, 2014
January, 2017
June, 2018
May, 2024
Class Code: 7530
SUMMARY: Under basic supervision, maintains and repairs City vehicles and equipment; performs basic safety inspections, and recommends equipment repair or replacement; drives and operates equipment to diagnose problems and verify proper completion of work.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Performs a variety of diagnostic, maintenance, and general repair work on City vehicles, including heavy equipment, equipment, and tools.
• Performs preventative maintenance work such as tune-ups, oil changes, and tire repair. • Maintains records and logs of service performed, parts used, and time charges for repairs. • Adheres to safety rules and regulations. • Cleans equipment and sweeps and mops work area; ensures work area and all equipment are clean and safe to use.
• Disposes of all chemicals in accordance with all safety regulations and procedures. • Transports equipment from field to City shop and performs emergency job site location service calls. • Performs other maintenance work as assigned. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND two years of experience in the repair and maintenance of automobiles.
Knowledge of: • City organization, operations, policies, and procedures. • Customer service standards and protocols. • Federal motor safety regulations and state air resource and air quality standards. • Environmental guidelines and standards for the storage and disposal of hazardous materials .
•Principles and practices of the repair and maintenance of mechanical and computerized systems within vehicles and equipment.
•Principles and practices of vehicle maintenance and repair methods and techniques. • Basic principles and practices of heavy equipment maintenance and repair methods and techniques. • Methods and techniques in the repair and maintenance of brakes, suspension, steering, and motors. ..
Item 19 Page 1 of 2
Mechanic Vernon CA
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• Shop operations, record keeping, and safety practices and procedures.
Skill in:
• Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Establishing and maintaining cooperative working relationships with supervisors, co -workers, vendors,
sales representatives and contractors.
• Operating a personal computer and various software applications. • Providing efficient customer service. • Reading and understanding technical manuals, blue prints, schematics, wiring diagrams, technical service bulletins and parts catalogs.
• Using initiative, discretion and judgment within established procedures, guidelines, and rules. • Using shop equipment, including hand and power tools, diagnostic equipment, and testing and measuring equipment.
• Troubleshooting and diagnosing vehicle and equipment problems.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Class B Commercial Driver’s License is required within 12 months from appointment date. Certificate in Automotive Service Excellence (ASE) A1, A4, A5, A6 and A7 are desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in an outdoor work environment. May be exposed to dangerous machinery, extreme weather conditions, hazardous chemicals and infectious diseases. May be required to climb ladders. May be required to lift and carry items weighing up to50 pounds. ..
Item 19 Page 2 of 2
Mechanic, Lead Vernon CA
1 of 2
JOB DESCRIPTION
Mechanic, Lead
Date Prepared:
Date Revised:
Date Revised:
Date Revised:
March, 2014
March, 2017
June, 2018
May, 2024
Class Code: 7520
SUMMARY: Under general supervision, provides work direction and general daily oversight of the City’s vehicle and equipment maintenance garage; performs a variety of administrative work.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Prepares daily crew schedules, timesheets, and reports. • Coordinates and schedules monthly fleet maintenance, and related services with each city depar tment,
divisions and/or external vendors.
• Assigns work and provides direction to others. Inspects all work in progress and upon completion of each job.
• Approves work orders, monitors status of work orders, updates status in computer; and closes out work orders upon completion of work.
• Orders supplies and materials needed to complete each repair and any other necessary items for the City’s garage; enters all vendor orders and invoices into the automated computer system. • Researches, reviews and recommends new vendors, parts, services and pricing of equipment. • Schedules safety inspections and certification of shop equipment and maintains documentation. • Inspects and verifies new equipment. • Initiates purchase orders and fund transfer between accounts or purchase orders as needed. • Makes recommendations for vehicle replacement. • Trains employees on safety in the workplace; observes employees and enforces safety procedures. • Advises Fleet Supervisor of issues with equipment or other garage issues requiring immediate attention. • Performs a variety of advanced diagnostic, maintenance and repair work as necessary on a variety of City vehicles, including heavy equipment, equipment and tools; performs other general maintenance work as assigned.
• Attends various seminars and training courses for professional development. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND five years of automotive maintenance and repair experience, including . three years of senior mechanic level experience. .
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Mechanic, Lead Vernon CA
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Knowledge of: • Automated work order systems, vehicle history records and repair parts inventories. • City organization, operations, policies, and procedures. • Customer service standards and protocols. • Federal motor safety regulations and state air resource and air quality standards. • Environmental guidelines and standards for the storage and disposal of hazardous materials .
• Principles and practices of effective employee supervision. • Advanced principles and practices of the repair and maintenance of mechanical, electrical and computerized systems within vehicles and equipment.
• Basic principles and practices of vehicle and heavy equipment maintenance and repair methods and techniques.
• Shop operations, including priority-setting, organization, time management, problem resolution, record keeping, and safety practices and procedures.
Skill in:
• Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Establishing and maintaining cooperative working relationships with supervisors, co -workers, vendors,
sales representatives and contractors.
• Operating a personal computer and various software applications. • Providing efficient customer service. • Reading and understanding technical manuals, blue prints, schematics, wiring diagrams, technical service bulletins and parts catalogs.
• Using initiative, discretion and judgment within established procedures, guidelines, and rules. • Using shop equipment, including hand and power tools, diagnostic equipment, and testing and measuring equipment.
• Troubleshooting and diagnosing vehicle and equipment problems.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Class B Commercial Driver’s License is required.
Certificate in Automotive Service Excellence (ASE) A1-A9 or a minimum of five (5) years of municipal experience as a Senior Mechanic (including the maintenance and repair of emergency vehicles) in California is requiredis required.
Certifications as an ASE MA and MT are desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in an outdoor work environment. May be exposed to dangerous machinery, extreme weather conditions, hazardous chemicals and infectious diseases. May be required to climb ladders. May be required to work in trenches or confined spaces. May be required to lift and carry items weighing up to50 pounds. ..
Item 19 Page 2 of 2
Mechanic, Senior Vernon CA
1 of 2
JOB DESCRIPTION
Mechanic, Senior
Date Prepared:
Date Revised:
Date Revised:
Date Revised:
March, 2014
March, 2017
June, 2018
May, 2024
Class Code: 7525
SUMMARY: Under general supervision, performs a variety of advanced tasks in the inspection, diagnosis, repair, and maintenance of City vehicles and equipment; performs safety inspections and recommends equipment repair or replacement; drives and operates equipment to diagnose problems and verify proper completion of work.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Performs a variety of advanced diagnostic, maintenance, and repair work on a variety of City vehicles, including heavy equipment, equipment, and tools.
• Inspects, diagnoses and repairs electrical systems. • Performs preventative maintenance work on air conditioning units, motors and transmissions, and performs tune-ups, oil changes, and tire repair.
• Maintains records and logs of service performed, parts used, and time charges for repairs. • Adheres to safety rules and regulations. • Cleans equipment and sweeps and mops work area; ensures work area and all equipment are clean and safe to use.
• Creates and inputs new work orders. Orders parts, picks up parts and closes out work orders. • May assign work to others. • Disposes of all chemicals in accordance with all safety regulations and procedures. • Repairs and installs emergency response lights and radio communication equipment. • Transports equipment from field to City shop and performs emergency job site location service calls. • Performs other maintenance work as assigned. • Coordinates and schedules work with City departments, divisions and/or external vendors. • Works with Automated Work Order System. • May act in the place of the Lead Mechanic during Lead Mechanic’s absence or as assigned. • Prepares reports and works on City’s Automated Computer System(s). • May assist in scheduling and coordinating work in the Garage. • Assists with research, review and recommendations for new vendors, parts, services and pricing of equipment.
• Attends various seminars and training courses for professional development. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. ..
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Mechanic, Senior Vernon CA
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MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND three years of experience in the repair and maintenance of automobiles, heavy equipment, small engines, small equipment, emergency vehicles, and A/C recovery and recharge.
Knowledge of: • City organization, operations, policies, and procedures. • Automated work order systems, vehicle history records .
• Customer service standards and protocols. • Federal motor safety regulations and state air resource and air quality standards. • Environmental guidelines and standards for the storage and disposal of hazardous materials. • Principles and practices of the repair and maintenance of mechanical, electrical and computerized systems within vehicles, equipment mechanical diagrams and repair manuals. •Principles and practices of vehicle and heavy equipment maintenance and repair methods and techniques.
• Methods and techniques in the repair and maintenance of brakes, suspension, steering, and automatic transmissions.
• Shop operations, record keeping, and safety practices and procedures. • Hydraulic systems diagnosis, repairs, equipment operation. • Diagnostic tools and scanners.
Skill in:
• Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Establishing and maintaining cooperative working relationships with supervisors, co -workers, vendors,
sales representatives and contractors.
• Operating a personal computer and various software applications. • Providing efficient customer service. • Reading and understanding technical manuals, blue prints, schematics, wiring diagrams, technical service bulletins and parts catalogs.
• Using initiative, discretion and judgment within established procedures guidelines and rules. • Using shop equipment, including hand and power tools, diagnostic equipment, and testing and measuring equipment.
• Troubleshooting and diagnosing vehicle and equipment problems.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Class B Commercial Driver’s License required.
Certificate in Automotive Service Excellence (ASE) A1-A9 or a minimum or three(3) years of municipal experience as a Mechanic (including the maintenance and repair of emergency vehicles in California is required. Certifications as an ASE MA and MT are desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in an outdoor work environment. May be exposed to dangerous machinery, extreme weather conditions, hazardous chemicals and infectious diseases. May be required to climb ladders. May be required to lift and carry items weighing up to50 pounds. ..
Item 19 Page 2 of 2
Risk Manager Vernon CA
1 of 3
JOB DESCRIPTION
Risk Manager
Date Prepared: April 2024 Class Code: 1227
SUMMARY: Under general direction of the Director of Finance-City Treasurer, manages the day-to-day administration of property and casualty claims and recovery activities and services; develops, administers, and coordinates programs and strategies designed to eliminate, limit or transfer risk exposures utilizing insurance, contractual agreements, or a combination of both to protect the City.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Plans, organizes, and supervise s the centralized activities of Risk Management, including risk identification and evaluation, and property and casualty claims analysis. • Administers the claims management program involving liabilities for damages and injuries to the public arising out of City operations; performs fact-finding activities involving the collection, examination, evaluation and interpretation of facts and information submitted through the claims process. • Consults and confers with claimants, insurance, and legal representatives on filed claims; evaluates and determines disposition. Develops and manages the City’s Risk Financing Program. Prepares budgets to meet loss situations as they arise. Prepares section budget and forecasts future funding requirements. • Reviews and monitors the subrogation and claims recovery for the City; evaluates maximum value of liable damages to City property, equipment, and personnel; participates in and/or negotiates settlements and other remedial agreements; advises on the acceptability of settlements or the pursuit of legal proceedings. Responsible for billing, collecting and or resolving 3rd party claims involving damages to City property and/or equipment.
• Develops, coordinates and monitors risk policies and procedures. Provides training to City staff on risk issues.
• Represents the City as necessary to ensure proper underwriting of City’s property and casualty insurance placements, works with each insurance carrier’s underwriting sections for auditing of city operations.
Coordinates facility reviews and policy reviews under assigned area. • Investigate automobile accidents involving City staff, equipment, or property, determine probable cause and make recommendations to prevent future occurrences.
• Responds to accidents, where probable City liability is incurred, contacts all parties involved and attempts to limit exposure and expense with a pro-active early response. Responds on a 24/7 basis on urgent matters.
Advises the City Administrator and City Executive team on risk identification and property and casualty claims experience and costs throughout the City.
• Investigates all property, casualty and liability claims filed against the City for potential incidents that may become a claim or litigation against the City. Works with the City Attorney’s office to resolve claims against the City in a timely, cost-effective manner and within City policy. • Prepares and presents staff reports, conducts a variety of organizational studies and investigations related to risk management.
• Attend court hearings to represent the City in matters related to liability property damage. • Participates in the development of disaster mitigation programs and plans that conform with federal and state requirements, the City’s response to disaster or emergency events, and manage cost recovery with agencies such as FEMA. ..
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Risk Manager Vernon CA
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• Ensures regulatory compliance with all laws and regulations under the Risk Management Division’s assigned area of responsibility; provides consulting expertise to all City departments to assist them with regulatory compliance in their areas of responsibility. • Prepares insurance specifications, reviews bids, and makes recommendations for placing property, casualty and liability insurance or retaining risk; approves and audits all property, casualty, and liability premium billings.
• Evaluates and approves insurance documents provided by vendors and contractors to comply with the requirements for purchase orders, contracts, special events, and various permits. • Works with State and Federal Programs when disasters have been declared. Develops loss estimates, assists with obtaining funding for these types of events. Participates in the City’s response to disasters and other emergency situations.
• Coordinates property and casualty actuarial studies and performs cost benefit analyses. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor’s degree from an accredited college or university with major course work in risk management, safety, finance, business administration, public administration, or a related field; AND five years of increasingly responsible experience in the management of a comprehensive risk management program.
Knowledge of: • Operational characteristics, services, and activities of a comprehensive risk management program .
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
• Modern and complex principles and practices of program development and administration. • Risk management theory, principles, and practices and their application to a wide variety of program activities.
• Accident prevention, loss control, and safety program management principles. • Principles of risk identification, risk control, risk transfer, and risk financing. • Insurance industry principles and practices; principles of financial analysis; financial terms, concepts, and tools, including bond financing, cost benefit analysis, and actuarial science and analysis. • Financial alternative and non-traditional risk financing strategies. • Aspects and lines of commercial insurance, including claims handling procedures and practices; statistical principles and methods used to analyze accident and risk trends. • Property valuation practices and methods; advanced negotiation principles and techniques. • Principles and practices of municipal budget preparation and administration. • Pertinent federal, state, and local laws, codes, and regulations.
Skill in:
• Communicating clearly and concisely, both orally and in writing • Preparing clear and concise administrative and financial reports • Negotiating claims and make effective presentations • Making independent judgments and decisions within established guidelines • Analyzing problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
• Evaluating and administering contracts • Interpreting and applying federal, state, and local policies, laws and regulations • Establishing and maintaining effective working relationships with those contacted in the course of work and maintain security of confidential information. ..
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Risk Manager Vernon CA
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LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver’s License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed both in an office environment.
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Water Operations Trainee Vernon CA
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JOB DESCRIPTION
Water Operations Trainee
Date Prepared:June 2024 Class Code:7933
SUMMARY: Under close supervision, to learn and assist in performing water system maintenance and repair work, operational activities and related tasks as required. Performs routine manual labor involving minor construction, maintenance, repair activities and a wide variety of tasks in the inspection, monitoring, installation, and repair of City water distribution systems and facilities.
DISTINGUISHING CHARACTERISTICS:
Water Operations Trainee is a full-time, entry-level classification in which incumbents gain experience performing increasingly skilled work in the construction, maintenance, and repair of City water distribution systems. Under close supervision, incumbents learn to perform semi-skilled and skilled duties in installation, repair, and maintenance of the City water related operations. Employees in this class typically report to a Supervisor and may receive lead work direction and guidance from Senior or Lead level employees.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Assists with the installation of new fire hydrants, water service and fire service con nections; break out and
excavates, removes asphalt, concrete, and dirt; set up and removal of traffic control. •Operates various heavy equipment and motorized vehicles. • Assists with the repair and maintenance of water service connections, upgrades, and meter replacement. • Assists with water service turn off and turn on activities. • Assists and performs confined space entry to water service vaults, reservoirs, and stormwater sumps. • Assists with the repair and maintenance of fire hydrants. • Assists with water distribution system leak repairs and maintenance activities; fire hydrant flushing and main line valve exercising programs.
• Assists with the repair and maintenance of water production wells, booster pumps, reservoirs, and water facilities.
• Assists with a variety of routine maintenance and repair activities at well and pumping plant facilities such as grounds maintenance, trash removal, weed removal, weed spraying; clean, prep and paint wells, booster pumps, and associated piping.
• Assists in performing routine water facility inspections., inspects chlorine pumps, production wells and booster pumps; monitors chlorine levels; collects water and electric reads, inputs data and prepares daily, monthly, and annual water production reports.
• Assists with after-hour emergency calls as needed.
• Assists in responding to Dig Alert tickets; updates logs; extracts information and inputs data into computer systems.
• Assists in updating records and advising supervisor of any materials that need to be ordered. • Digs and back-fills excavations using manual and/or powered tools and equipment. ..
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Water Operations Trainee Vernon CA
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• Stocks inventory supplies; inspects tools and City vehicles to ensure they are clean and in safe working order; reports deficiencies to supervisor as necessary. • Inspects all tools and vehicles to verify they are clean and safe to operate; makes arrangements for or notifies supervisor of necessary repairs or cleaning.
• Performs meter reading for utility billing. • Loads and unloads materials, equipment, and supplies. • Installs barricades and flashers for public safety purposes .
• Provides manual assistance to semi-skilled and skilled workers. • Works with others while engaged in emergency repair and restoration activities. • Ensures the work areas are maintained in a clean and orderly manner. • Assists with and performs daily equipment inspections and routine preventive maintenance of equipment; removes trash and weeds; inspects facilities and reports security concerns. • Contributes to a safety conscious work environment by closely following City, State and industry established general and standard water operating procedures, subscribing to industry best practices, and complying with regulatory requirements.
• May assist in the operation of light to medium trucks, skip loaders, pavement breakers, hydraulic pumps, jackhammers, pipe cutters, power generators, tampers, and a wide variety of other hand and power equipment.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School diploma or GED; AND One year of construction, or repair and maintenance of mechanical equipment and machinery, underground utility installation, or water distribution systems repair and maintenance work experience. One year of college level course work or trade school in water distribution, water treatment, or related field may be substituted for one year of experience.
Knowledge of: • City organization, operations, policies, and procedures. • Regulatory requirements for the operation, maintenance, and repair of water utilities. • Principles and practices of water distribution system maintenance and repair. • State and federal environmental protection codes and regulations; Emergency response and first -
responder procedures and other safety, environmental compliance rules, requirements, and regulations including Cal-OSHA and Pipeline Hazardous Materials Safety Administration. • Record keeping and file maintenance principles and procedures. • Common hand and power tools. • Customer service standards and protocols.
Skill in: • Learning the operation of water system equipment and materials .
• Working in an operational capacity in a water system field environment. • Understanding, interpreting, and applying detailed work procedures and standards applicable to the repair, maintenance, and installation of water systems and facilities. • Comprehending and executing written and verbal instructions. • Safely operating various motorized vehicles and equipment. • Safely operating and maintaining hand tools and equipment. • Building relationships and fostering teamwork. • Communicating effectively, both orally and in writing. ..
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Water Operations Trainee Vernon CA
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• Establishing and maintaining cooperative and effective working relationships with supervisors and leads, fellow employees and the public.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver’s License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in an outdoor environment around water wells, water pumping plants and water distribution systems. May be exposed to dangerous machinery, energized equipment, and electric shock.
May be exposed to extreme weather conditions, hazardous chemicals, and infectious diseases. May be required to climb ladders, work in trenches or confined spaces and work around moving traffic. May be required to lift and carry items weighing over 50 pounds. Routine exposure to the elements. Works a set schedule per department needs, however, 24/7 operations may require the need to work alternative schedules including nights, weekends, and rotating shifts. ..
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RESOLUTION NO. 2024-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ADOPTING THE
CLASSIFICATION AND COMPENSATION PLAN IN ACCORDANCE WITH GOVERNMENT CODE SECTION 20636(b)(1) AND REPEALING RESOLUTION NO. 2023-23SECTION 1. Recitals.
A. On October 3, 2023, the City Council adopted Resolution No. 2023-23 adopting the Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1).
B.Due to occasional modifications to specific salary ranges and classification titles and to incorporate new, retitled, and revised classifications, staff recommends the adoption of an updated Classification and Compensation Plan.
C.At its regular meeting on June 18, 2024, prior to taking final action to approve this Resolution, the City Council received an oral report summarizing the recommended revision to the salary schedule applicable to management and executive employees, in accordance with Government Code Section 54953(C)(3).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon finds and determines that the above recitals are true and correct. SECTION 3. Effective July 14, 202 4, the City Council hereby approves the
Classification and Compensation Plan, attached hereto as Exhibit A. SECTION 4. All resolutions or parts of resolutions, specifically Resolution No. 2023-23, not consistent with or in conflict with this resolution are hereby repealed. / / /
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Resolution No. 2024-12 Page 2 of 36
_______________________
SECTION 5. The Deputy City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions.
APPROVED AND ADOPTED June 18, 2024.
________________________
ATTEST: JUDITH MERLO, Mayor
Yonnie Parker, Deputy City Clerk
(seal)
APPROVED AS TO FORM:
ZAYNAH N. MOUSSA, City Attorney ..
Item 19 Page 2 of 36
City of Vernon
Classification and Compensation Plan
Confidential, Elected Officials, and Unclassified Fiscal Year: 2024-2025 Effective July 14, 2024
Exhibit A
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
CITY COUNCIL
1025Council Member
EO 01 $ 32,637 $ 2,720 N/A $ 1,255.29
1030 MayorEO 01 $ 32,637 $ 2,720 N/A $ 1,255.29
Information Technology Division
1625 Information Technology Analyst NEC 26
Step 1 $ 94,848 $ 7,904 $ 45.5998 $ 3,647.98
Step 2 $ 99,590 $ 8,299 $ 47.8798 $ 3,830.38
Step 3 $ 104,569 $ 8,714 $ 50.2738 $ 4,021.90
Step 4 $ 109,798 $ 9,150 $ 52.7875 $ 4,223.00
Step 5 $ 115,288 $ 9,607 $ 55.4268 $ 4,434.15
1620 Information Technology Analyst, Senior NEC 30
Step 1 $ 115,288 $ 9,607 $ 55.4268 $ 4,434.15
Step 2 $ 121,052 $ 10,088 $ 58.1982 $ 4,655.86
Step 3 $ 127,105 $ 10,592 $ 61.1081 $ 4,888.65
Step 4 $ 133,460 $ 11,122 $ 64.1635 $ 5,133.08
Step 5 $ 140,133 $ 11,678 $ 67.3716 $ 5,389.73
1630 Information Technology Technician NE C 20
Step 1 $ 70,777 $ 5,898 $ 34.0272 $ 2,722.18
Step 2 $ 74,315 $ 6,193 $ 35.7286 $ 2,858.28
Step 3 $ 78,031 $ 6,503 $ 37.5150 $ 3,001.20
Step 4 $ 81,933 $ 6,828 $ 39.3908 $ 3,151.26
Step 5 $ 86,029 $ 7,169 $ 41.3603 $ 3,308.82
CITY ATTORNEY'S OFFICE
1507 Executive Legal Secretary NE C 23
Step 1 $ 81,933 $ 6,828 $ 39.3908 $ 3,151.26
Step 2 $ 86,029 $ 7,169 $ 41.3603 $ 3,308.82
Step 3 $ 90,331 $ 7,528 $ 43.4283 $ 3,474.27
Step 4 $ 94,848 $ 7,904 $ 45.5998 $ 3,647.98
Step 5 $ 99,590 $ 8,299 $ 47.8798 $ 3,830.38
1492 Legal Analyst NEC 28
Step 1 $ 104,569 $ 8,714 $ 50.2738 $ 4,021.90
Step 2 $ 109,798 $ 9,150 $ 52.7875 $ 4,223.00
Step 3 $ 115,288 $ 9,607 $ 55.4268 $ 4,434.15
Step 4 $ 121,052 $ 10,088 $ 58.1982 $ 4,655.86
Step 5 $ 127,105 $ 10,592 $ 61.1081 $ 4,888.65