Victorville City Council
August 20, 2024

https://secure.calrecycle.ca.gov/Grants/Grant/Grant.aspx?GrantID=27824 Date Generated: August 14, 2024 5:01 PM
590
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Amount
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$9,369.00
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$4,705.00
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$15,898.00
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$0.00
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$20,962.00
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$3,833.00
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$0.00
Training
$10,537.00
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$1,310.00
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11/15/2023
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11/15/2023
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11/13/2023
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11/13/2023
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11/13/2023
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11/13/2023
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https://secure.calrecycle.ca.gov/Grants/Grant/Grant.aspx?GrantID=27824 Date Generated: August 14, 2024 5:01 PM
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INTENTIONALLY
592
Item Number: 19
City Council / Board of Directors
Consent Calendar
Meeting of: August 20, 2024
Submitted By:

Carmen Cun, Finance Director / City Treasurer

Subject:

Commercial Demand Schedule No. 3
Recommendation:

That the City Council and Board of Directors ratify Commercial Demand Schedule No. 3 in the amount of $10,509,601.70, covering Electronic Fund Transfers No. 340380 through 340536 and Warrant No. 796302 through 796468 for 07/25/2024 through 08/07/2024 and Wire Transfers dated 07/30/2024 through 08/05/2024, per the adopted budget for Fiscal Year 2023-2024 for the period covering July 1, 2023 through June 30, 2024 and Fiscal Year 2024-2025 for the period covering July 1, 2024 through June 30, 2025.

Fiscal Impact:

The total fiscal impact for FY23-24 in the amount of $6,837,646.30 and total fiscal impact for FY24-25 in the amount of $3,671,955.40 is authorized with this action. The attached report details the total funds paid to vendors.

Background:

Pursuant to the City’s Municipal Code (2.24.080) the attached demands were presented by the departments, audited by the Finance Department and subsequent warrants/wire transfers were issued. All were found to be in conformity to City policies and procedures and funds were budgeted or available to pay said demands. A list of commercial warrants and wire transfers is now being presented to Council for approval.

Attachments: A. Commercial Demand Schedule No. 3 Check Register Summary 593
ATTACHMENT A:

Commercial Demand Schedule No. 3 Check Register Summary 594

CITY OF VICTORVILLE
Report generated: 08/07/2024 16:54 Page 1User:

Program ID:
emesa
apchkrcn
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 000 11100 FOR: Uncleared
340380 07/31/2024 EFT 016204 4LEAF, INC. 22,021.20
340381 07/31/2024 EFT 006716 AIRGAS USA, LLC 69.00
340382 07/31/2024 EFT 013472 BROADLUX, INC. 945.98
340383 07/31/2024 EFT 003245 CALIFORNIA DEPARTMENT OF 588.00 340384 07/31/2024 EFT 013924 C. A. RASMUSSEN, INC. 3,175,545.33 340386 07/31/2024 EFT 027067 COMPASS PEST MANAGEMENT I 122.00 340387 07/31/2024 EFT 015486 CONSOLIDATED ELECTRICAL D 1,230.61 340388 07/31/2024 EFT 000826 DUNN-EDWARDS CORPORATION 4,129.70 340389 07/31/2024 EFT 008049 ENVISIONWARE, INC. 9,259.00 340390 07/31/2024 EFT 001002 G & M AUTOMOTIVE & TOWING 350.00 340391 07/31/2024 EFT 001740 G.A. OSBORNE PIPE-SUPPLY 3.39 340392 07/31/2024 EFT 003047 GRAVES & KING LLP 715.50
340393 07/31/2024 EFT 016317 GREATER HOPE FOUNDATION F 525.00 340394 07/31/2024 EFT 006269 GREEN, DE BORTNOWSKY, LLP 61,675.58 340395 07/31/2024 EFT 017752 HATTRIX INC. 54.38
340396 07/31/2024 EFT 010777 ICONIX WATERWORKS (US) IN 10,605.11 340397 07/31/2024 EFT 021594 HERITAGE LANDSCAPE SUPPLY 1,131.27 340398 07/31/2024 EFT 024922 INFOSEND, INC 5,323.46
340399 07/31/2024 EFT 000226 LARRY WALKER ASSOCIATES, 8,025.50 340400 07/31/2024 EFT 001548 MCMASTER-CARR SUPPLY CO. 1,482.21 340401 07/31/2024 EFT 005674 MERRELL JOHNSON ENGINEERI 26,504.00 340402 07/31/2024 EFT 019967 MOJAVE AUTO COLLISION 160.00 340403 07/31/2024 EFT 018621 NTT AMERICA SOLUTIONS, IN 193,327.11 340404 07/31/2024 EFT 011299 PFT/ALEXANDER SERVICE, IN 12,500.81 340405 07/31/2024 EFT 001886 PRUDENTIAL OVERALL SUPPLY 97.36 340406 07/31/2024 EFT 018886 RDO EQUIPMENT CO. 2,980.02 340407 07/31/2024 EFT 001988 RSG, INC. 1,597.50
340408 07/31/2024 EFT 002037 SAN BERNARDINO COUNTY 584,373.88 340409 07/31/2024 EFT 019792 SEVEN60 WRAP & SIGNS 375.00 340410 07/31/2024 EFT 017269 TOWN & COUNTRY TIRE INC 276.18 340411 07/31/2024 EFT 014536 UNITED SITE SERVICES OF C 1,042.82 340412 07/31/2024 EFT 020421 VOHNE LICHE KENNELS, INC. 300.00 340413 07/31/2024 EFT 008430 CALMAT COMPANY 26.15
340414 07/31/2024 EFT 002862 V.V. TOW, INC. 105.00
340415 07/31/2024 EFT 002498 VICTOR VALLEY WASTEWATER 1,279,432.71 340416 07/31/2024 EFT 022033 WOODARD & CURRAN, INC. 8,364.75 340417 07/31/2024 EFT 010537 ACCO ENGINEERED SYSTEMS, 980.00 340418 07/31/2024 EFT 000004 LITTLEFIELD, DAVID S. 2,425.00 340419 07/31/2024 EFT 000165 ANIMAL EMERGENCY CLINIC 437.00 340420 07/31/2024 EFT 022189 ATIMUA, ASIANA LIMA 200.00 340421 07/31/2024 EFT 010828 AVID IDENTIFICATION SYSTE 2,141.88 340422 07/31/2024 EFT 000297 BECK OIL, INC. 18,929.67
340423 07/31/2024 EFT 019571 MJ AUTO GLASS INC. 1,285.50 340424 07/31/2024 EFT 016222 CACEO 72.00
340425 07/31/2024 EFT 028287 CASTELLON, STEPHANIE 262.50 340426 07/31/2024 EFT 016335 CHARTER COMMUNICATION HOL 1,500.00 340427 07/31/2024 EFT 015243 COFFMAN SPECIALTIES, INC. 69,790.64 340428 07/31/2024 EFT 000600 COLES BROS. 148.50
340429 07/31/2024 EFT 015486 CONSOLIDATED ELECTRICAL D 1,804.47 340430 07/31/2024 EFT 022345 DIAMOND ENVIRONMENTAL SER 279.52 340431 07/31/2024 EFT 000875 ENDURA STEEL, INC. 35.00
340432 07/31/2024 EFT 000330 ET WATER SYSTEMS INC. 8,604.00 595

CITY OF VICTORVILLE
Report generated: 08/07/2024 16:54 Page 2User:

Program ID:
emesa
apchkrcn
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 000 11100 FOR: Uncleared
340433 07/31/2024 EFT 017560 FERGUSON ENTERPRISES, LLC 322.26 340434 07/31/2024 EFT 000975 FRANKLIN TRUCK PARTS, INC 722.10 340435 07/31/2024 EFT 016134 FRONTIER COMMUNICATIONS C 7,464.02 340436 07/31/2024 EFT 029217 GALE/JORDAN ASSOCIATES, I 4,089.00 340437 07/31/2024 EFT 001740 G.A. OSBORNE PIPE-SUPPLY 458.66 340438 07/31/2024 EFT 001063 GOODYEAR TIRE & RUBBER CO 401.22 340439 07/31/2024 EFT 001076 GRAINGER 1,074.27
340440 07/31/2024 EFT 007552 PELAYO, ANTHONY 10,558.00
340441 07/31/2024 EFT 021166 HARKEY, DAWN MARIE 150.00
340442 07/31/2024 EFT 020948 HARPER, JAMES JR 200.00
340443 07/31/2024 EFT 000278 HI DESERT ALARM 2,322.63
340444 07/31/2024 EFT 013759 HINDMAN, RICHARD 140.00
340445 07/31/2024 EFT 010777 ICONIX WATERWORKS (US) IN 2,323.57 340446 07/31/2024 EFT 021594 HERITAGE LANDSCAPE SUPPLY 8,370.51 340447 07/31/2024 EFT 018048 INDUSTRIAL CLERICAL RECRU 828.24 340448 07/31/2024 EFT 024922 INFOSEND, INC 2,661.73
340449 07/31/2024 EFT 004986 LESLIE'S SWIMMING POOL SU 762.13 340450 07/31/2024 EFT 022420 LORBEL, INC. 4,002.19
340451 07/31/2024 EFT 001548 MCMASTER-CARR SUPPLY CO. 328.72 340452 07/31/2024 EFT 017743 PULICE, SAMUEL A. 25.16
340453 07/31/2024 EFT 025693 MONTANO, JESUS 210.00
340454 07/31/2024 EFT 016352 MONTGOMERY, ROGER 175.00
340455 07/31/2024 EFT 018886 RDO EQUIPMENT CO. 119.67
340456 07/31/2024 EFT 016281 REA'S AUTOMOTIVE INC. 548.69 340457 07/31/2024 EFT 019792 SEVEN60 WRAP & SIGNS 250.00 340459 07/31/2024 EFT 017269 TOWN & COUNTRY TIRE INC 562.98 340460 07/31/2024 EFT 022839 TRIMARK ASSOCIATES, INC. 5,759.86 340461 07/31/2024 EFT 001169 AUTO PARTS DIRECT LLC 553.34 340462 07/31/2024 EFT 015079 VERIZON WIRELESS SERVICES 1,090.70 340463 07/31/2024 EFT 013434 VICTORVILLE GLASS CO., IN 103.89 340464 07/31/2024 EFT 002554 WAXIE SANITARY SUPPLY 493.91 340465 07/31/2024 EFT 018845 Z GLOBAL INC. 99,429.05
340466 08/07/2024 EFT 019621 AGA ENGINEERS, INC. 17,125.00 340467 08/07/2024 EFT 014305 ALBERT A .WEBB ASSOCIATES 702.50 340468 08/07/2024 EFT 001723 BUSINESS TELECOM PRODUCTS 353.12 340469 08/07/2024 EFT 018132 CLINICAL LABORATORY OF SA 22,498.25 340470 08/07/2024 EFT 001063 GOODYEAR TIRE & RUBBER CO 154.57 340471 08/07/2024 EFT 016317 GREATER HOPE FOUNDATION F 3,750.00 340472 08/07/2024 EFT 021594 HERITAGE LANDSCAPE SUPPLY 231.19 340473 08/07/2024 EFT 004263 INLAND MEDIATION BOARD 3,764.41 340474 08/07/2024 EFT 021820 LSA ASSOCIATES INC. 1,368.75 340475 08/07/2024 EFT 019967 MOJAVE AUTO COLLISION 80.00 340476 08/07/2024 EFT 001886 PRUDENTIAL OVERALL SUPPLY 202.83 340477 08/07/2024 EFT 013661 REBEL OIL COMPANY 452.36
340478 08/07/2024 EFT 015670 SCORPION FIRE PROTECTION, 5,670.00 340479 08/07/2024 EFT 019792 SEVEN60 WRAP & SIGNS 125.00 340480 08/07/2024 EFT 005712 SOUTHERN COUNTIES OIL CO. 24,190.45 340481 08/07/2024 EFT 028349 TYLER TECHNOLOGIES, INC. 2,280.00 340482 08/07/2024 EFT 002419 UNDERGROUND SERVICE ALERT 644.61 340483 08/07/2024 EFT 014536 UNITED SITE SERVICES OF C 715.08 340484 08/07/2024 EFT 002782 VICTOR VALLEY DOMESTIC VI 5,000.00 340485 08/07/2024 EFT 002862 V.V. TOW, INC. 106.25
596

CITY OF VICTORVILLE
Report generated: 08/07/2024 16:54 Page 3User:

Program ID:
emesa
apchkrcn
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 000 11100 FOR: Uncleared
340486 08/07/2024 EFT 002498 VICTOR VALLEY WASTEWATER 46,826.31 340487 08/07/2024 EFT 014856 AGRI-CON HYDRAULICS 270.10 340488 08/07/2024 EFT 021410 ALERT-ALL CORPORATION 92.44 340489 08/07/2024 EFT 019580 ASTRUM UTILITY SERVICES 17,000.00 340490 08/07/2024 EFT 000297 BECK OIL, INC. 49,609.81
340491 08/07/2024 EFT 016222 CACEO 100.00
340492 08/07/2024 EFT 021414 CALAMP WIRELESS NETWORKS 925.00 340493 08/07/2024 EFT 014820 CAL-STATE AUTO PARTS 630.87 340494 08/07/2024 EFT 028287 CASTELLON, STEPHANIE 105.00 340495 08/07/2024 EFT 010282 DELTA DENTAL INSURANCE CO 4,185.91 340496 08/07/2024 EFT 009492 DELTA DENTAL OF CALIFORNI 32,998.32 340497 08/07/2024 EFT 000875 ENDURA STEEL, INC. 25.32
340498 08/07/2024 EFT 023177 ESTRADA, MIGUEL A. 20,000.00 340499 08/07/2024 EFT 015760 FASTENAL COMPANY 1,559.95
340500 08/07/2024 EFT 016767 KALMIKOV ENTERPRISES, INC 458.44 340501 08/07/2024 EFT 011206 FLYERS ENERGY LLC 1,468.22 340502 08/07/2024 EFT 000975 FRANKLIN TRUCK PARTS, INC 84.10 340503 08/07/2024 EFT 022574 FRIAS, CLAUDIA 1,093.80
340504 08/07/2024 EFT 016134 FRONTIER COMMUNICATIONS C 1,913.03 340505 08/07/2024 EFT 001740 G.A. OSBORNE PIPE-SUPPLY 1,428.16 340506 08/07/2024 EFT 001063 GOODYEAR TIRE & RUBBER CO 3,638.49 340507 08/07/2024 EFT 001076 GRAINGER 394.12
340508 08/07/2024 EFT 006269 GREEN, DE BORTNOWSKY, LLP 6,500.00 340509 08/07/2024 EFT 007081 SGM, INC. 103,976.50
340510 08/07/2024 EFT 025408 THE HARTFORD - PRIORITY A 978.60 340511 08/07/2024 EFT 025408 THE HARTFORD - PRIORITY A 54,031.38 340512 08/07/2024 EFT 017752 HATTRIX INC. 1,103.54
340513 08/07/2024 EFT 021594 HERITAGE LANDSCAPE SUPPLY 1,446.44 340514 08/07/2024 EFT 018048 INDUSTRIAL CLERICAL RECRU 1,276.87 340515 08/07/2024 EFT 001059 JOE A. GONSALVES & SON 6,400.00 340516 08/07/2024 EFT 004986 LESLIE'S SWIMMING POOL SU 186.95 340517 08/07/2024 EFT 001599 MOJAVE DESERT AQMD 434.05
340518 08/07/2024 EFT 016352 MONTGOMERY, ROGER 210.00
340519 08/07/2024 EFT 001789 PARKHOUSE TIRE, INC. 1,949.25 340520 08/07/2024 EFT 021374 PENCCO, INC 5,924.35
340521 08/07/2024 EFT 001886 PRUDENTIAL OVERALL SUPPLY 59.68 340522 08/07/2024 EFT 016281 REA'S AUTOMOTIVE INC. 13,497.42 340523 08/07/2024 EFT 013661 REBEL OIL COMPANY 22,996.92 340524 08/07/2024 EFT 016328 RIVERSIDE CONSTRUCTION CO 599,956.75 340525 08/07/2024 EFT 012308 ROADPOST USA ,INC. 937.30
340526 08/07/2024 EFT 002063 SBC FIRE DEPARTMENT 465.00 340527 08/07/2024 EFT 010047 SHELL ENERGY NORTH AMERIC 119,392.00 340528 08/07/2024 EFT 001153 DS SERVICES OF AMERICA, I 260.07 340529 08/07/2024 EFT 018883 MOMAR, INC. 1,187.91
340530 08/07/2024 EFT 017269 TOWN & COUNTRY TIRE INC 321.06 340531 08/07/2024 EFT 002419 UNDERGROUND SERVICE ALERT 78.45 340532 08/07/2024 EFT 029118 UNITED ROTARY BRUSH CORPO 484.15 340533 08/07/2024 EFT 000095 UNIVAR SOLUTIONS USA INC. 17,852.22 340535 08/07/2024 EFT 022033 WOODARD & CURRAN, INC. 408,559.44 340536 08/07/2024 EFT 018845 Z GLOBAL INC. 79,613.66
796302 07/31/2024 PRINTED 018995 AIR EXCHANGE, INC. 4,646.99 796303 07/31/2024 PRINTED 000174 APEX RENTAL 211.60
597

CITY OF VICTORVILLE
Report generated: 08/07/2024 16:54 Page 4User:

Program ID:
emesa
apchkrcn
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 000 11100 FOR: Uncleared
796304 07/31/2024 PRINTED 017819 ANIMAL HOSPITAL AT THE NA 80.00 796305 07/31/2024 PRINTED 017968 AVCOM SERVICES, INC. 425.00 796306 07/31/2024 PRINTED 000380 BURRTEC WASTE INDUSTRIES 3,067.89 796307 07/31/2024 PRINTED 012732 CALPORTLAND COMPANY 742.23 796308 07/31/2024 PRINTED 013668 CHRISTENSEN BROTHERS GENE 434,360.90 796309 07/31/2024 PRINTED 014721 CORE & MAIN LP 3,554.64 796310 07/31/2024 PRINTED 023070 C. WELLS PIPELINE MATERIA 1,555.13 796311 07/31/2024 PRINTED 020623 DIVERSIFIED GLASS, INC. 875.00 796312 07/31/2024 PRINTED 005601 ELECNOR BELCO ELECTRIC, I 198,173.09 796313 07/31/2024 PRINTED 014122 EUROFINS EATON ANALYTICAL 1,690.00 796314 07/31/2024 PRINTED 022822 ELEOS VETERINARY INC. 480.00 796315 07/31/2024 PRINTED 016383 HI DESERT TROPHY 244.69 796316 07/31/2024 PRINTED 003103 J & L UPHOLSTERY 350.00 796317 07/31/2024 PRINTED 001648 NAPA AUTO PARTS 179.02 796318 07/31/2024 PRINTED 007044 NATIONAL CONSTRUCTION REN 581.76 796319 07/31/2024 PRINTED 017103 NEWMAN, JAMES 575.00
796320 07/31/2024 PRINTED 017105 ORTIZ, TIMOTHY 103.00
796321 07/31/2024 PRINTED 022842 PREMIER CAPITAL VENTURE, 58.33 796322 07/31/2024 PRINTED 017036 RIVERS & LANDS CONSERVANC 82.50 796323 07/31/2024 PRINTED 007234 KIRTLEY CONSTRUCTION, INC 195,716.62 796324 07/31/2024 PRINTED 002426 UPS 42.95
796325 07/31/2024 PRINTED 022706 RED BARN MEDIA, INC. 192.50 796326 07/31/2024 PRINTED 023033 WALLACE, ANDREW 550.00 796327 07/31/2024 PRINTED 029510 WEST END MATERIAL SUPPLY 1,352.62 796328 07/31/2024 PRINTED 008527 ZOLL MEDICAL CORPORATION 3,356.59 796329 07/31/2024 PRINTED 022571 GREGORY P. BURGARD 2,947.72 796330 07/31/2024 PRINTED 020042 ANGEL ROCK AND SAND 169.65 796331 07/31/2024 PRINTED 017968 AVCOM SERVICES, INC. 1,995.00 796332 07/31/2024 PRINTED 025164 BANK OF NEW YORK MELLON T 2,448.60 796333 07/31/2024 PRINTED 023067 BEAR VALLEY ANIMAL HOSPIT 560.00 796334 07/31/2024 PRINTED 010670 BLUE SHIELD OF CALIFORNIA 10,394.23 796335 07/31/2024 PRINTED 021756 VILLEGAS, URIEL 2,800.00 796336 07/31/2024 PRINTED 000155 CENTURY LINK 455.59
796337 07/31/2024 PRINTED 023265 CONTRERAS, JOSEPH 320.00 796338 07/31/2024 PRINTED 014721 CORE & MAIN LP 946.26
796339 07/31/2024 PRINTED 023070 C. WELLS PIPELINE MATERIA 1,810.69 796340 07/31/2024 PRINTED 022422 ERNIE'S AUTO SERVICE CORP 2,046.99 796341 07/31/2024 PRINTED 004581 FLEETPRIDE 181.17
796342 07/31/2024 PRINTED 013762 HESPERIA ANIMAL HOSPITAL 720.00 796343 07/31/2024 PRINTED 001155 HESPERIA HOSE SUPPLY 9.46 796344 07/31/2024 PRINTED 004021 HIGH DESERT LASER GRAPHIC 32.63 796345 07/31/2024 PRINTED 021346 HIGH DESERT PARTY RENTALS 2,082.00 796346 07/31/2024 PRINTED 001273 INLAND BOBCAT 442.36
796347 07/31/2024 PRINTED 020667 CONDON, JOSEPH 882.84
796348 07/31/2024 PRINTED 004807 KONE, INC. 361.38
796349 07/31/2024 PRINTED 022213 KORTERRA, INC. 8,500.00 796350 07/31/2024 PRINTED 001424 LOS ANGELES DEPT. OF WATE 104.16 796351 07/31/2024 PRINTED 000361 MARK BROWN & ASSOCIATES, 328.50 796352 07/31/2024 PRINTED 023015 MONET CONSTRUCTION, INC. 347,700.00 796353 07/31/2024 PRINTED 022212 MWI VETERINARY SUPPLY CO. 2,905.13 796354 07/31/2024 PRINTED 001648 NAPA AUTO PARTS 395.57 796355 07/31/2024 PRINTED 022947 NEWCO DISTRIBUTORS 1,833.15 598

CITY OF VICTORVILLE
Report generated: 08/07/2024 16:54 Page 5User:

Program ID:
emesa
apchkrcn
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 000 11100 FOR: Uncleared
796356 07/31/2024 PRINTED 021481 VELASCO,JOSEPH 87.50
796357 07/31/2024 PRINTED 020899 RUSH TRUCK CENTERS OF CAL 527.16 796358 07/31/2024 PRINTED 002037 SAN BERNARDINO COUNTY 520.00 796359 07/31/2024 PRINTED 002037 SAN BERNARDINO COUNTY 20.00 796360 07/31/2024 PRINTED 018884 FIRST STREET PARENT, INC. 140.62 796361 07/31/2024 PRINTED 002188 SOUTHERN CALIFORNIA EDISO 114,432.33 796362 07/31/2024 PRINTED 024609 STAPLES BUSINESS ADVANTAG 255.33 796363 07/31/2024 PRINTED 002269 SUNLAND FORD 3,644.88
796364 07/31/2024 PRINTED 002204 SOUTHWEST GAS CORPORATION 156,928.47 796365 07/31/2024 PRINTED 002357 TOPS N' BARRICADES, INC. 6,730.00 796366 07/31/2024 PRINTED 016522 VICTOR VALLEY COLLEGE 1.00 796367 07/31/2024 PRINTED 023267 WILLIAMS, CLYDE JR. 125.00 796368 07/31/2024 PRINTED 007551 SNORKEL INTERNATIONAL, LL 680.01 796369 07/31/2024 PRINTED 018337 A ONE REALTY 92.23
796370 07/31/2024 PRINTED 022439 APPLETREE PROPERTIES LLC 186.41 796371 07/31/2024 PRINTED 001613 CARLIN, FELIX 131.81
796372 07/31/2024 PRINTED 023270 CHADWELL, BRADLEY J. 289.27 796373 07/31/2024 PRINTED 023275 CHOE, PETER BONG & CHANG 29.63 796374 07/31/2024 PRINTED 023193 DR & G SERVICES 405.98 796375 07/31/2024 PRINTED 023277 HARRIS, ERNEST 29.46
796376 07/31/2024 PRINTED 023266 HORNE LLP DBA CA LIHWAP 2,587.61 796377 07/31/2024 PRINTED 023266 HORNE LLP DBA CA LIHWAP 216.31 796378 07/31/2024 PRINTED 023268 HOUSHYAR A DILMANI TRUST 120.00 796379 07/31/2024 PRINTED 023269 HUBER, LAWRENCE 158.17 796380 07/31/2024 PRINTED 023282 JADSON PROPERTIES, INC. 120.00 796381 07/31/2024 PRINTED 022100 JIMENEZ, GEORGE 102.02 796382 07/31/2024 PRINTED 023272 KALANTZIS, GEORGE 101.74 796383 07/31/2024 PRINTED 023271 KING, KEVIN 17.94
796384 07/31/2024 PRINTED 023276 LOPEZ CASTRO, MIGUEL A. 79.98 796385 07/31/2024 PRINTED 021698 MAD CAPITAL, LLC 129.61 796386 07/31/2024 PRINTED 023273 NGUYEN, LIEN 97.04
796387 07/31/2024 PRINTED 000871 OPTIMUM PROPERTY MGMT 41.10 796388 07/31/2024 PRINTED 021222 SUN, METAI 21.45
796389 07/31/2024 PRINTED 023274 TORRES, STEPHANIE 38.18 796390 07/31/2024 PRINTED 007450 VICTOR VALLEY HOSPITAL 34.97 796391 07/31/2024 PRINTED 023278 WADIE FAMILY LIVING TRUST 22.26 796392 07/31/2024 PRINTED 011737 WARD, MARK CRAIG LIVING T 213.83 796393 07/31/2024 PRINTED 008621 WRIGHT, ROBERT/JOANN 26.23 796394 08/07/2024 PRINTED 003042 APPLE VALLEY COMMUNICATIO 695.00 796395 08/07/2024 PRINTED 000618 CDW GOVERNMENT, INC. 6,469.13 796396 08/07/2024 PRINTED 019955 CLIFTONLARSONALLEN LLP 2,485.00 796397 08/07/2024 PRINTED 014721 CORE & MAIN LP 3,593.38 796398 08/07/2024 PRINTED 014737 DITCH WITCH WEST 106.45 796399 08/07/2024 PRINTED 016744 FAMILY ASSISTANCE PROGRAM 4,554.68 796400 08/07/2024 PRINTED 011371 GARDA CL NORTHWEST, INC. 122.68 796401 08/07/2024 PRINTED 020219 HARRINGTON INDUSTRIAL PLA 2,120.63 796402 08/07/2024 PRINTED 019828 HIGH DESERT SECOND CHANCE 9,400.00 796403 08/07/2024 PRINTED 022140 IRIS LTD., INC. 667.77 796404 08/07/2024 PRINTED 021978 LAW OFFICE OF PETER KIEL 16,453.18 796405 08/07/2024 PRINTED 015232 LOGICALIS, INC 9,236.13 796406 08/07/2024 PRINTED 004292 LU'S LIGHTHOUSE 1,343.40 796407 08/07/2024 PRINTED 007609 MACERICH VICTOR VALLEY LP 360,674.00 599

CITY OF VICTORVILLE
Report generated: 08/07/2024 16:54 Page 6User:

Program ID:
emesa
apchkrcn
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 000 11100 FOR: Uncleared
796408 08/07/2024 PRINTED 022511 PUMP CHECK, INC. 369.00 796409 08/07/2024 PRINTED 018242 RAUCH COMMUNICATIONS 1,392.50 796410 08/07/2024 PRINTED 002188 SOUTHERN CALIFORNIA EDISO 875.20 796411 08/07/2024 PRINTED 029510 WEST END MATERIAL SUPPLY 38.06 796412 08/07/2024 PRINTED 999973 AZIZ, LLC 4,671.50
796413 08/07/2024 PRINTED 018004 CONTINENTAL AMERICAN INSU 1,691.94 796414 08/07/2024 PRINTED 016435 ALLIANT INSURANCE SERVICE 65,105.20 796415 08/07/2024 PRINTED 017968 AVCOM SERVICES, INC. 45.00 796416 08/07/2024 PRINTED 000256 BSN SPORTS, INC. 980.82 796417 08/07/2024 PRINTED 014201 BURLINGTON SAFETY LABORAT 341.50 796418 08/07/2024 PRINTED 001162 HI-DESERT COMMUNICATIONS 380.00 796419 08/07/2024 PRINTED 014721 CORE & MAIN LP 63.55
796420 08/07/2024 PRINTED 018141 CR&R INCORPORATED 515.11 796421 08/07/2024 PRINTED 023070 C. WELLS PIPELINE MATERIA 480.24 796422 08/07/2024 PRINTED 006348 DAILY JOURNAL CORPORATION 906.20 796423 08/07/2024 PRINTED 022505 DRIP DROP HYDRATION, INC. 2,145.00 796424 08/07/2024 PRINTED 015318 FARWEST CORROSION CONTROL 429.60 796425 08/07/2024 PRINTED 001155 HESPERIA HOSE SUPPLY 195.42 796426 08/07/2024 PRINTED 004590 LEGACY HOMES 17,849.19 796427 08/07/2024 PRINTED 999985 MOJAVE AMETHYST 40, LP 909.00 796428 08/07/2024 PRINTED 018241 M3V DATA MANAGEMENT 990.00 796429 08/07/2024 PRINTED 000361 MARK BROWN & ASSOCIATES, 356.00 796430 08/07/2024 PRINTED 021856 METROPOLITAN LIFE INSURAN 2,034.25 796431 08/07/2024 PRINTED 021161 CAR WASH PARTNERS, LLC. 504.00 796432 08/07/2024 PRINTED 027847 MOJAVE DESERT & MTN INTEG 27,471.00 796433 08/07/2024 PRINTED 022353 MUNIZ, EFRAIN 100.00
796434 08/07/2024 PRINTED 001648 NAPA AUTO PARTS 2,265.05 796435 08/07/2024 PRINTED 021023 NEWMAN - HARRISON, SUSAN 371.02 796436 08/07/2024 PRINTED 017105 ORTIZ, TIMOTHY 66.19
796437 08/07/2024 PRINTED 999988 PROLOGIS L.P. MEMO 3,205.00 796438 08/07/2024 PRINTED 022183 HINRICHS, DARREN 155.04 796439 08/07/2024 PRINTED 021481 VELASCO,JOSEPH 736.52
796440 08/07/2024 PRINTED 011466 RANGE VEHICLE CENTER INC. 121.46 796441 08/07/2024 PRINTED 020899 RUSH TRUCK CENTERS OF CAL 70.16 796442 08/07/2024 PRINTED 002037 SAN BERNARDINO COUNTY 31,905.73 796443 08/07/2024 PRINTED 002188 SOUTHERN CALIFORNIA EDISO 56,100.24 796444 08/07/2024 PRINTED 002188 SOUTHERN CALIFORNIA EDISO 1,448.88 796445 08/07/2024 PRINTED 020517 SOUTH COAST FIRE EQUIPMEN 271.62 796446 08/07/2024 PRINTED 024609 STAPLES BUSINESS ADVANTAG 105.26 796447 08/07/2024 PRINTED 002269 SUNLAND FORD 308.46
796448 08/07/2024 PRINTED 002204 SOUTHWEST GAS CORPORATION 39,126.53 796449 08/07/2024 PRINTED 999992 TRIPOD INVESTMENTS, LLC 1,228.50 796450 08/07/2024 PRINTED 018780 TEAMCALIFORNIA ECONOMIC D 200.00 796451 08/07/2024 PRINTED 014914 ULINE SHIPPING SUPPLY SPE 708.97 796452 08/07/2024 PRINTED 022188 UNITED WATER WORKS, INC. 31,581.00 796453 08/07/2024 PRINTED 001147 WAGE WORKS 644.00
796454 08/07/2024 PRINTED 023267 WILLIAMS, CLYDE JR. 125.00 796455 08/07/2024 PRINTED 010688 VAL COL INC. 2,732.73
796456 08/07/2024 PRINTED 022994 BLUE-WHITE INDUSTRIES 9,348.15 796457 08/07/2024 PRINTED 999991 SANAM, LOLITA 750.00
796458 08/07/2024 PRINTED 023293 BREWER, HAZEL 32.88
796459 08/07/2024 PRINTED 014052 CHRISTENSEN BROTHERS GENE 93.50 600

CITY OF VICTORVILLE
Report generated: 08/07/2024 16:54 Page 7User:

Program ID:
emesa
apchkrcn
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 000 11100 FOR: Uncleared
796460 08/07/2024 PRINTED 023289 COOPER, MICHAEL 90.62
796461 08/07/2024 PRINTED 023291 HOVHANESYAN, MOVSES 105.46 796462 08/07/2024 PRINTED 017981 MARSHALL, LAUREN LI-FEN L 27.94 796463 08/07/2024 PRINTED 023284 MARTIN, CYNTHIA K 5,983.20 796464 08/07/2024 PRINTED 023292 SHOKRI, BOBBY 93.04
796465 08/07/2024 PRINTED 023290 STANDORI 3, LLC 24.64
796466 08/07/2024 PRINTED 023294 TLG PAVING COMPANY, INC 370.97 796467 08/07/2024 PRINTED 023295 TURNER, MICHAEL F. 334.74 796468 08/07/2024 PRINTED 023288 YUAN RETIREMENT TRUST 146.17 321 CHECKS CASH ACCOUNT TOTAL 9,680,610.45 .00
601
DATE OF WIRE ACCOUNT NAME DESCRIPTION AMOUNT WELLS FARGO BANK CONF # 07/30/24 Baldy Mesa Water District SR 2006 Interest DS payment on bond $ 628,991.25 FED:0730I1B7032R016308 08/05/24 MRP Golden Finance LLC Capacity Release for payment for HDPP $ 200,000.00 FED:0805I1B7032R020219 Total: $ 828,991.25
602
Item Number: 20
City Council / Board of Directors
Consent Calendar
Meeting of: August 20, 2024
Submitted By:

Robert Clemmer, Fire Chief

Subject:

Fire Department Newsletter
Recommendation:

No action is necessary – informational only
Fiscal Impact:

There is no fiscal impact associated with this item.

Strategic Plan Goal:

This item aligns with Strategic Plan Goal F, "Communication and Outreach - Build strong connections with community partners, residents, and employees." We aim to provide more insight to our community of what our Fire Department accomplishes in a monthly basis by presenting this newsletter.

Background:

Staff has compiled the attached Fire Department Newsletter for the month of June 2024.

Discussion:

The attached Fire Department Newsletter includes call response statistics, Fire Prevention updates, department activity updates and various helpful information from the department.

Attachments: A. Fire Department Newsletter
603
Attachment A
Fire Department Newsletter
604
605
606
607
608
609
610
611
612
613
614
Item Number: 21
City Council / Board of Directors
Consent Calendar
Meeting of: August 20, 2024
Submitted By:

Joe Slegers, Building Official

Subject:

Building Department Activity Report
Recommendation:

That the Honorable City Council review and file.

Fiscal Impact:

There is no fiscal impact associated with this item.

Strategic Plan Goal:

The City of Victorville Strategic Plan 2023-2026 identifies multi-year strategic goals and various strategies to work towards achieving those goals. Goal A, Financial Sustainability focuses on fostering fiscal health through disciplined long-term planning, cost control, increased revenues, and cost recovery. Specific to this item, Strategy 3 focuses on maintaining adequate reserves in the general fund in order to protect against fluctuations in the economy, unexpected expenses and to meet or exceed the Government Finance Officers Association recommended standard. The data in this report can assist the Council in monitoring development activity for fluctuations due to economic conditions and other factors.

Background:

Staff has compiled the attachment Building Department Activity Report for the first two quarters of the 2024 calendar year.

Discussion:

The attached Building Department Activity report includes information regarding permit and licensing activity and revenue for single family residences, new commercial, and industrial business and construction, as well as miscellaneous issued permits and licenses.
615
3 7
5 2
Staff remains available for any questions the Council may have.

Attachments: A. Building Department Activity Report Q1 and Q2 2024 616

Attachment A
617
Calendar Year 2024 Year to Date, January 1 through June 30 Building Division Business License Division
Building: Year-to-Date Summaries of Permit Activity Page 5-6 Building: Year-to-Date New Construction Permits Issued Page 2 Building: Year-to-Date New Construction Permits Finaled Page 3 Building: Year to Date Miscellaneous Permits Finaled Page 4 Building: Year-to-Date Permit Revenue Page 7
Building: Monthly Report of Permit Inspections Page 8
Business License: Year-to-Date New Home Occupation Licenses Issued/Renewed by Type Page 10 Business License: Year-to-Date New Commercial Licenses Issued/Renewed by Type Page 9 Business License: Year-to-Date New Licenses/Renewed Revenue Page 14 Business License: Year-to-Date New Out-of-City Licenses Issued/Renewed by Type Page 11 Business License: Year-to-Date New Rental Licenses Issued/Renewed by Type Page 12 Business License: Year-to-Date New Licenses Issued/Renewed Page 13 618
NEW BUILDING!

NEW BUSINESS
LICENSES!
619
City of Victorville
Development Department
Building Division
Submitted by
Joseph M. Slegers
Building Official
June 2024
Monthly Report Summary
Year-to-Date Report of New Construction Permits Issued
Year-to-Date Report of New Construction Permits Finaled Year-to-Date Summaries of Permit Activity
Year-to-Date Report of Permit Revenue
Year-to-Date Business Licenses Issued and Renewed
620
City of Victorville
Building Department
Building Division

Year-to-Date Report of New Construction Permits Issued
0 20
40 60
80 100
January February March April May June
12 42
36 76
48 94
52 53 51
2 46
15 2023 2024
Single Family Residences - Prior Year Comparison
Year-to-Date Permits Issued
2023 : 308
2024 : 219
0 1
2 3
4 5
6 January February March April May June
6 3
2 0 0 00 0 0
1 1 1
2023 2024
Commercial - Prior Year Comparison
Year-to-Date Permits Issued
2023 : 11.00
2024 : 3.00

621
City of Victorville
Building Department
Building Division

Year-to-Date Report of New Construction Permits Finaled 0 10
20 30
40 50
60 January February March April May June
47 18
15 25
19 53
59 57
34 30
23 17
2023 2024
Single Family Residence - Prior Year
Comparison
Year-to-Date Permits Finaled
2023 : 177
2024 : 220
0 1
2 3
4 5
January February March April May June
0 0 0
1 0
1 0
5 0
1 1
2 2023 2024
Commercial - Prior Year
Comparison
Year-to-Date Permits Finaled
2023 : 2
2024 : 9 Page 3 of 14
622
City of Victorville
Building Department
Building Division

Year-to-Date Report of Miscellaneous Permits Finaled
0 50
100
150
200
250
300
350
January February March April May June
267
204
277
245
327
299
145
108 119 134 126 138
2023 2024
Miscellaneous Permits Finaled - Prior Year
Comparison
2023 : 1619
2024 : 770
Year-to-Date Permits Finaled

623
City of Victorville
Building Department
Building Division

Year-to-Date Summaries of Permit Activity (01/01/2024 TO 06/30/2024) 112
Building (Non-Residential)
388
Building (Residential)
20 Demolition
22 Electrical (Non-Residential)
609
Electrical (Residential)
162
Fence/Wall
6 Grading (Non-Residential)
7 Mechanical (Non-Residential)
143
Mechanical (Residential)
15 Plumbing (Non-Residential)
254
Plumbing (Residential)
27 Pool
38 Sign
Building (Non-Residential) 6.2%
Building (Residential) 21.5%
Demolition 1.1%
Electrical (Non-Residential) 1.2%
Electrical (Residential) 33.8%
Fence/Wall 9.0%
Grading (Non-Residential) 0.3%
Mechanical (Non-Residential) 0.4%
Mechanical (Residential) 7.9%
Plumbing (Non-Residential) 0.8%
Plumbing (Residential) 14.1%
Pool 1.5%
Sign 2.1%
Total: 100.0%
Permits Applied For By Permit Type
97 Building (Non-Residential)
505
Building (Residential)
17 Demolition
17 Electrical (Non-Residential)
600
Electrical (Residential)
146
Fence/Wall
5 Grading (Non-Residential)
8 Mechanical (Non-Residential)
148
Mechanical (Residential)
14 Plumbing (Non-Residential)
249
Plumbing (Residential)
21 Pool
24 Sign
Building (Non-Residential) 5.2%
Building (Residential) 27.3%
Demolition 0.9%
Electrical (Non-Residential) 0.9%
Electrical (Residential) 32.4%
Fence/Wall 7.9%
Grading (Non-Residential) 0.3%
Mechanical (Non-Residential) 0.4%
Mechanical (Residential) 8.0%
Plumbing (Non-Residential) 0.8%
Plumbing (Residential) 13.5%
Pool 1.1%
Sign 1.3%
Total: 100.0%
Permits Issued By Permit Type

624
City of Victorville
Building Department
Building Division

Year-to-Date Summaries of Permit Activity (01/01/2024 TO 06/30/2024) $1,561K
Building (Non-Residential)
$4,612K
Building (Residential)
$9K
Demolition
$16K
Electrical (Non-Residential)
$329K
Electrical (Residential)
$56K
Fence/Wall
$9K
Grading (Non-Residential)
$2K
Mechanical (Non-Residential)
$25K
Mechanical (Residential)
$18K
Plumbing (Non-Residential)
$56K
Plumbing (Residential)
$15K
Pool
$19K
Sign
Building (Non-Residential) 23.2%
Building (Residential) 68.6%
Demolition 0.1%
Electrical (Non-Residential) 0.2%
Electrical (Residential) 4.9%
Fence/Wall 0.8%
Grading (Non-Residential) 0.1%
Mechanical (Non-Residential) 0.0%
Mechanical (Residential) 0.4%
Plumbing (Non-Residential) 0.3%
Plumbing (Residential) 0.8%
Pool 0.2%
Sign 0.3%
Total: 100.0%
Invoiced Permit Revenue By Permit Type
76 Building (Non-Residential)
447
Building (Residential)
10 Demolition
11 Electrical (Non-Residential)
440
Electrical (Residential)
119
Fence/Wall
3 Grading (Non-Residential)
7 Mechanical (Non-Residential)
79 Mechanical (Residential)
11 Plumbing (Non-Residential)
195
Plumbing (Residential)
14 Pool
25 Sign
Building (Non-Residential) 5.3%
Building (Residential) 31.1%
Demolition 0.7%
Electrical (Non-Residential) 0.8%
Electrical (Residential) 30.6%
Fence/Wall 8.3%
Grading (Non-Residential) 0.2%
Mechanical (Non-Residential) 0.5%
Mechanical (Residential) 5.5%
Plumbing (Non-Residential) 0.8%
Plumbing (Residential) 13.6%
Pool 1.0%
Sign 1.7%
Total: 100.0%
Permits Finaled By Permit Type

625
City of Victorville
Building Department
Building Division

Year-to-Date Report of Permit Revenue
0K 40K 80K 120K 160K 200K 240K
January
February
March
April
May
June
$71,720.90
$149,968.88
$137,095.69
$182,074.81
$154,881.57
$211,014.13
$125,392.50
$43,172.66
$70,430.38
$45,813.02
$36,374.01
$18,914.77
2023 2024
Permit Revenue - Prior Year
Comparison
Year to Date Totals
2023 : $906,755.98
2024 : $340,097.34

626
0 400
800
1200
1600
2000
2400
2800
January February March April May June
1,742 1,745
2,247 2,266
2,735
2,217
531 465 524 546 578 607
M onthly Inspections M onthly Stops
City of Victorville
Building Department
Building Division

Monthly Report of Permit Inspection
Monthly Inspection Report

627
2 070 - Contractors
3 090 - Entertainment
1 110 - Vehicles for Hire
2 120 - Solicitors/Vendors
2 130 - Firearms
12 150 - Exempt
45 020 - Retail
21 030 - Service
1 040 - Administrative
5 050 - Manufacturing
58 060 - Professional
020 - Retail 29.6%45
030 - Service 13.8%21
040 - Administrative 0.7% 1
050 - Manufacturing 3.3% 5
060 - Professional 38.2%58
070 - Contractors 1.3% 2
090 - Entertainment 2.0% 3
110 - Vehicles for Hire 0.7% 1
120 - Solicitors/Vendors 1.3% 2
130 - Firearms 1.3% 2
140 - Massage 0.0% 0
150 - Exempt 7.9%12
Total: 100.0%152
Issued
In-City Commercial Business License
by VMC Type
4 070 - Contractors
8 090 - Entertainment
1 110 - Vehicles for Hire
4 130 - Firearms
3 140 - Massage
25 150 - Exempt
96 020 - Retail
48 030 - Service
4 040 - Administrative
3 050 - Manufacturing
96 060 - Professional
020 - Retail 32.9%96
030 - Service 16.4%48
040 - Administrative 1.4% 4
050 - Manufacturing 1.0% 3
060 - Professional 32.9%96
070 - Contractors 1.4% 4
090 - Entertainment 2.7% 8
110 - Vehicles for Hire 0.3% 1
120 - Solicitors/Vendors 0.0% 0
130 - Firearms 1.4% 4
140 - Massage 1.0% 3
150 - Exempt 8.6%25
Total: 100.0%292
Renewed
Business License Division
Building Department
City of Victorville

Year-to-Date Report of New Business Licenses issued and Renewed

628
5 070 - Contractors
2 110 - Vehicles for Hire
9 120 - Solicitors/Vendors
3 150 - Exempt
21 020 - Retail
31 030 - Service
1 040 - Administrative
8 060 - Professional
020 - Retail 26.3%21
030 - Service 38.8%31
040 - Administrative 1.3% 1
060 - Professional 10.0% 8
070 - Contractors 6.3% 5
090 - Entertainment 0.0% 0
110 - Vehicles for Hire 2.5% 2
120 - Solicitors/Vendors 11.3% 9
150 - Exempt 3.8% 3
Total: 100.0%80
Issued
In-City Home Occupation License
by VMC Type
43 060 - Professional
17 070 - Contractors
1 090 - Entertainment
1 120 - Solicitors/Vendors
6 150 - Exempt
42 020 - Retail
94 030 - Service
6 040 - Administrative
020 - Retail 20.0%42
030 - Service 44.8%94
040 - Administrative 2.9% 6
060 - Professional 20.5%43
070 - Contractors 8.1%17
090 - Entertainment 0.5% 1
110 - Vehicles for Hire 0.0% 0
120 - Solicitors/Vendors 0.5% 1
150 - Exempt 2.9% 6
Total: 100.0%210
Renewed
Business License Division
Building Department
City of Victorville

Year-to-Date Report of New Business Licenses issued and Renewed

629
13 120 - Solicitors/Vendors
8 150 - Exempt
14 020 - Retail
23 030 - Service
1 050 - Manufacturing
9 060 - Professional
273
070 - Contractors

0.0% 0
020 - Retail 4.1%14
030 - Service 6.7%23
040 - Administrative 0.0% 0
050 - Manufacturing 0.3% 1
060 - Professional 2.6% 9
070 - Contractors 80.1%273
090 - Entertainment 0.0% 0
110 - Vehicles for Hire 0.0% 0
120 - Solicitors/Vendors 3.8%13
140 - Massage 0.0% 0
150 - Exempt 2.3% 8
Total: 100.0%341
Issued
Out of City Business License
by VMC Type
2 090 - Entertainment
1 140 - Massage
8 150 - Exempt
2 14
020 - Retail
110
030 - Service
1 040 - Administrative
59 060 - Professional
494
070 - Contractors

0.3% 2
020 - Retail 2.0%14
030 - Service 15.9%110
040 - Administrative 0.1% 1
050 - Manufacturing 0.0% 0
060 - Professional 8.5%59
070 - Contractors 71.5%494
090 - Entertainment 0.3% 2
110 - Vehicles for Hire 0.0% 0
120 - Solicitors/Vendors 0.0% 0
140 - Massage 0.1% 1
150 - Exempt 1.2% 8
Total: 100.0%691
Renewed
Business License Division
Building Department
City of Victorville

Year-to-Date Report of New Business Licenses issued and Renewed

630
11 080B - Multi Family Rental
234
080A - Single Family Rental

0.0% 0
080A - Single Family Rental 95.5%234
080B - Multi Family Rental 4.5%11
080C - Hotels/Motels/etc... 0.0% 0
150 - Exempt 0.0% 0
Total: 100.0%245
Issued
Rental Business License
by VMC Type
25 080B - Multi Family Rental
4 080C - Hotels/Motels/etc...
2 150 - Exempt
2 1,947
080A - Single Family Rental

0.1% 2
080A - Single Family Rental 98.3%1,947
080B - Multi Family Rental 1.3%25
080C - Hotels/Motels/etc... 0.2% 4
150 - Exempt 0.1% 2
Total: 100.0%1,980
Renewed
Business License Division
Building Department
City of Victorville

Year-to-Date Report of New Business Licenses issued and Renewed

631
0 20
40 60
80 100
120
140
160
180
January February March April May June
147 152 146 140 146 140131 121
144 143
167
112
2023 2024
Year-to-Date New Business Licenses Issued
Year to Date Licenses Issued
2024 : 818
2023 : 871
0 100
200
300
400
500
600
700
800
January February March April May June
381
650 694
783 781 735
300
527 555
618 623
550
2023 2024
Year-to-Date Business Licenses Renewed
Year to Date Licenses Renewed
2024 : 3173
2023 : 4024

Year-to-Date Report of New Business Licenses issued and Renewed Business License Division
Building Department
City of Victorville

632
0K 20K 40K 60K 80K 100K 120K 140K
January
February
March
April
May
June
$64,935
$112,868
$114,438
$115,122
$120,417
$118,738
$42,348
$48,233
$54,070
$52,347
$57,855
$53,642
2023 2024
Year-to-Date Business Licenses Renewed Revenue
2024 : $308,495.73
2023 : $646,518.56
Year to Date Licenses Renewed Revenue
0K 10K 20K 30K 40K 50K 60K
January
February
March
April
May
June
$24,616
$26,044
$31,159
$32,423
$29,954
$31,952
$38,887
$37,119
$37,997
$46,667
$50,860
$32,593
2023 2024
Year-to-Date New Business Licenses Issued Revenue
Year to Date Licenses Issued Revenu
2024 : $244,122.02
2023 : $176,146.88

Year-to-Date Report of New Business Licenses issued and Renewed Business License Division
Building Department
City of Victorville

633

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634
Item Number: 22
City Council / Board of Directors
Consent Calendar
Meeting of: August 20, 2024
Submitted By:

Doug Mathews, Director of Public Works and Water

Subject:

CalRecycle Used Oil Payment Program Grant Cycle OPP 14 Acceptance and Budget Amendment
Recommendation:

That the Honorable City Council adopt Resolution No. 24-081 authorizing acceptance of the CalRecycle Used Oil Payment Program Cycle 14 Grant and amending the City of Victorville FY 2023-24 budget.

Fiscal Impact:

Acceptance of the OPP Cycle 14 Grant will increase the City’s FY 2023-24 revenue budget by $18,867 and increase expense appropriations by an equal amount in the following account numbers:
2707501C-43110-21382 (Revenue – Used Oil Payment Program) $18,867 2707501C-52110-21382 (Expense – Supplies) $5,000
2707501C-52170-21382 (Expense – Advertising) $8,867
2707501C-52300-21382 (Expense – Contract Services) $5,000 There is no requirement for the City to provide matching funds. Funds are tracked through City budget Org 2707501C (State Grant Oil Payment Program) and Project 21382 (OPP 14 Used Oil).

Strategic Plan Goal:

Goal F: Communication and Outreach. This state-funded grant program provides funds to educate our community about how to properly recycle used oil and oil filters. 635
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Background:

Since 2014, the City of Victorville has consistently applied for and received Used Oil Payment Program (OPP) grants from the California Department of Resources Recycling and Recovery (CalRecycle).

Grant funding is made available pursuant to California Public Resources Code Section 48600 et seq. which outlines the California Oil Recycling Enhancement Act (Act). The Act is administered by CalRecycle and is funded by a fee paid by oil manufacturers for each gallon of lubricating oil sold in California. The fee has been set at $0.24/gallon since January 1, 2014. There is also a lower fee of $0.12/gallon for the sale of re-refined oil in California.

Fees collected are used to fund CalRecycle’s Used Oil Recycling Program projects, including the provision of payments to local governments for used oil and oil filter collection and recycling programs. Public Resources Code Section 48653 provides for a maximum of $11 million per fiscal year for the Used Oil Payment Program. The actual budget amount is determined annually by the State legislature, and payments for each eligible jurisdiction are calculated on a per capita basis.

The City has applied for and received this grant annually for the past nine cycles in the following amounts:
• OPP 5 Cycle: $33,465
• OPP 6 Cycle: $33,364
• OPP 7 Cycle: $33,548
• OPP 8 Cycle: $33,347
• OPP 9 Cycle: $34,129
• OPP 10 Cycle: $34,023
• OPP 11 Cycle: $14,089
• OPP 12 Cycle: $17,164
• OPP 13 Cycle: $20,810
Prior to the OPP 11 (FY 2020/21) grant awards, CalRecycle notified jurisdictions that after fulfilling statutory requirements, the funding amount for the Used Oil Payment Program (OPP) would be reduced due to declining revenues. For this reason, Cycle 11 and subsequent year grant awards to jurisdictions were reduced relative to prior years. This funding reduction from CalRecycle has continued into the OPP 14 grant cycle. The City’s OPP 14 grant is slightly less than its OPP 13 award.

The City uses the OPP grant funds for public education and outreach about proper disposal/recycling, to purchase oil filter drain pans and filter buckets for residents, and to cover a portion of the staffing costs associated with accepting used oil and filters at the City’s Household Hazardous Waste Collection Center on Loves Lane. 636
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Discussion:

In accordance with the City’s grant policy, staff is seeking acceptance of the CalRecycle Oil Payment Program Grant Program (Cycle 14) award and amendment of the City’s FY 2023-24 budget to reflect the increased revenues and expenditures in the amount of $18,867.

On February 18, 2020, the City Council adopted Resolution No. 20-003 which authorized the submittal of applications for any and all payment programs offered by CalRecycle and authorized the City Manager or his designee as a signature authority.

The City submitted the OPP 14 grant application on June 7, 2023, and the check was received in April 2024. Grant funds for the OPP 14 funding cycle must be fully expended by June 30, 2025.

The OPP grant is a major source of funding for the operation and promotion of the City’s used oil and filter recycling program. Consistent with the grant awards from prior years, the City will use this grant award to pay for a portion of the costs of staffing the City’s Household Hazardous Waste Collection Center and the associated supplies and marketing efforts related to used motor oil and oil filter recycling.

The expenditure plan calls for $5,000 for supplies, $8,867 for advertising/public education, and $5,000 for contract services for Household Hazardous Waste Collection Center staffing costs associated with used oil and filter collection activities.

Staff recommends that the City Council adopt Resolution No. 24-081 to authorize the acceptance of Oil Payment Program Grant Cycle 14 grant funds and amend the City’s FY 2023-24 budget to reflect increased revenues and expenditures in the amount of $18,867.

Staff remains available for any questions Council may have.

Attachments: A. Resolution No. 24-081
B. CalRecycle Oil Payment Program Grant Cycle 14 Guidelines C. Copy of OPP 14 Grant Check
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Attachment A
Resolution No. 24-081

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RESOLUTION NO. 24-081

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

VICTORVILLE, CALIFORNIA, AUTHORIZING ACCEPTANCE OF THE
CALRECYCLE USED OIL PAYMENT PROGRAM CYCLE 14 GRANT

AND AMENDING THE CITY OF VICTORVILLE ANNUAL BUDGET FOR
FISCAL YEAR 2023-24

WHEREAS, pursuant to Public Resources Code § 486 00 et seq. the California State Department of Resources Recycling and Recovery (CalRecycle) has established the Used Oil Payment Program to make payments to qualifying jurisdictions for implementation of their used oil programs; and

WHEREAS, the Vict orville City Council previously adopted Resolution No. 20 - 003 on February 18, 2020 , which authorized the City to apply for CalRecycle payment program grants; and

WHEREAS, CalRecycle has notified the City that grant funds have been awarded to the City for Used Oil Payment Program Cycle 14.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The City of Victorville is authoriz ed to accept Used Oil Payment Program Cycle 14 grant funds from CalRecycle.

Section 2. That the City of Victorville Fiscal Year 2023-24 budget shall be amended to reflect additional revenue in the amount of $ 18,867 (2707501C-43110-21382) and additional expenses in the amount of $ 5,000 for Supplies (2707501C -52110-21382), $8,867 for Advertising (2707501C -52170-21382) and $5,000 for Contract Services (2707501C-52300-21382).

Section 3. That copies of such amended budget, certified by the City Clerk, shall be filed with the auditors of the City of Victorville and in the office of the City Clerk for public inspection and certified copies thereof shall be made available for use by City departments, offices and subsidiary districts of the City.

Section 4. This Resolution shall take effect immediately upon its adoption. 639
Attachment B
CalRecycle Oil Payment Program Grant
Cycle 14 Guidelines
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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
1 May 2023 Revised June 2023
Department of Resources Recycling and Recovery
Used Oil Payment Program Guidelines
Cycle 14 (OPP14) Fiscal Year 2023–24
Revised June 2023

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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
2 Table of Contents

Overview and Statutory Authority ................................................................................... 4 Timeline and Cycle Activity .............................................................................................. 5 Eligible Applicants............................................................................................................. 5 Individual Application ........................................................................................................ 6 Regional Application ......................................................................................................... 6 Joint Powers Authority Application Requirements .......................................................... 6 Public Records Requests ................................................................................................. 6 Confidentiality ................................................................................................................... 7 Application Instructions ................................................................................................... 8 Application Access ........................................................................................................... 8 LoGOPP Tabs - Application Contents and Instructions .................................................. 8 Program Requirements Tab .......................................................................................... 8 Contacts Tab ................................................................................................................. 9 Addresses Tab............................................................................................................... 9 Participating Jurisdictions Tab ...................................................................................... 9 Documents Tab ............................................................................................................. 9 Application Submittal and Deadline ............................................................................... 10 Application Documents .................................................................................................. 11 Electronic and Original Signatures ................................................................................. 11 CalRecycle Documents .................................................................................................. 11 Application Certification ............................................................................................... 11 Applicant’s Documents ................................................................................................... 11 Applicant’s Required Authorization Documents ............................................................ 12 Joint Powers Authority Agreement ............................................................................. 13 Letter of Designation ................................................................................................... 14 Review and Award Process............................................................................................ 15 Application Review Process ........................................................................................... 15 Payment Award Process ................................................................................................ 15 Payment Award Conditions ............................................................................................ 15 Notice of Award .............................................................................................................. 15 Application Revisions ..................................................................................................... 15 Disqualification of Application ........................................................................................ 15 Term and Payments ........................................................................................................ 16 Eligible Costs .................................................................................................................. 16 Expenditures ................................................................................................................... 16 Expenditures Requiring Approval .................................................................................. 17 Pre-Approved Expenditures ........................................................................................... 17 Stormwater Mitigation ..................................................................................................... 19 Ineligible Costs ............................................................................................................... 19 Publicity, Education, and Outreach ................................................................................ 21 Acknowledgement .......................................................................................................... 21 Graphics .......................................................................................................................... 22 Certified Collection Center (CCC) Site Visit Requirements .......................................... 22 Annual Reporting ............................................................................................................ 23 Expenditure Reporting .................................................................................................... 23 642

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
3 Expenditure Reporting Resources .............................................................................. 23 Unspent Funds ............................................................................................................... 23 Audit, Accounting, and Records Retention .................................................................... 24 Real and Personal Property Acquired with OPP Funds ................................................ 24 Discretionary Termination .............................................................................................. 25 Termination for Cause .................................................................................................... 25 Indemnity......................................................................................................................... 26 Compliance ..................................................................................................................... 26

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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
4 Submittal of a Used Oil Payment Program (OPP) Application constitutes acceptance of these Guidelines as the controlling requirements for receiving, spending, and accounting for OPP funds and for annual reporting. The application and these Guidelines shall constitute the OPP Agreement.

Overview and Statutory Authority
The Department of Resources Recycling and Recovery (CalRecycle) offers the Used Oil Payment Program pursuant to Section 48600 of the Public Resources Code.

The California Public Resources Code (PRC) section 48600 et seq. describes the California Oil Recycling Enhancement Act (Act ), which, among other things, provides up to $11 million annually in payments to local governments for implementation of local used oil and filter collection programs. The Department of Resources Recycling and Recovery (CalRecycle) is responsible for admi nistering the OPP. These Guidelines describe the application and administrative processes to implement the OPP Cycle 1 4.

Payment Recipients (recipients) are responsible and accountable for ensuring that expenditures are appropriate, and that proper inter nal supporting documentation is maintained. To ensure full compliance with OPP’s processes and requirements, OPP applicants/recipients must adhere to these Guidelines and the program provisions set out in the Act, notably PRC sections 48674, 48690, and 48691.

Note: The anticipated amount for FY 202 3–24 is $6,000,000. The amount available is subject to change, based on the availability of oil funds.

This resource document provides applicants with instructions to access and complete the application online and information about the administration of the Used Oil Payment Program. The web-based application is in CalRecycle’s Local Government Oil Payment Program (LoGOPP) (https://secure.calrecycle.ca.gov/LoGOPP/SignIn.aspx). You will need to sign in to LoGOPP to complete and submit an application.

Note: The following terms used in this document are defined below, unless the context clearly indicates otherwise:
• “Applicant” refers to either the legal name of the entity that is legally responsible for payment program administration and any entity that will receive and control payment program equipment, if awarded, or to a person who is completing an application on behalf of the Applicant (this is usually the primary cont act listed on the application, but could also be the secondary contact, signature authority, or consultant).
• “You” refers to a person who is completing the application on behalf of the Applicant.

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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
5 Timeline and Cycle Activity
June 28, 2023: Application Due Date
• Applicants must submit applications in LoGOPP by 11:59 p.m. on this date. • Customer service will be available until 4:00 p.m. on this date.

July 26, 2023: Secondary Due Date
• Approved Resolution must be uploaded in LoGOPP by this date if it was not submitted with the application.
• If applicable, Letters of Authorization must be uploaded in LoGOPP by this date .

Spring 2024: Payments Awarded
• Unless an early payment is requested by the applicant and subsequently approved by CalRecycle.

July 1, 2023–June 30, 2025: Cycle Term Dates

August 15, 2024 and August 15, 2025: Annual Report Due Dates • Due no later than August 15 of each year during performance period. If the due date falls on a Saturday or Sunday, the online report must be submitted by the following Monday.

Eligible Applicants
Applicants are limited to local governments, which are defined in statute as "any chartered or general law city, chartered or general law county, or any city and county." CalRecycle may make a payment to another entity that will implement the program on behalf of a local government (in lieu of making a payment to that local government) with the agreement of that local government.

Applicants that comply with PRC sections 48690 and 48691 are eligible to apply for and, if approved, receive payment through the OPP. Applicants must have a used oil collection program which provides either of the following or a combination of the two:
• Ensures there is at least one certified used oil collection center (CCC) for every 100,000 residents not served by curbside collection .
• Provides used oil curbside collection at least once a month.

In addition to meeting at least one of the requirements above, applicants must have a public education component that informs the public of locally available used oil recycling opportunities.

California Labor Code section 1782 prohibits a charter city from receiving state funding or financial assistance for construction pro jects if that charter city does not comply with Labor Code sections 1770-1782. If any applicants or participating entities are charter cities or Joint Powers Authorities that include charter cities, the lead participating entity must certify that Labor Code section 1782 does not prohibit any included charter city from receiving state funds for the project described in this application. If it is determined after award that an applicant or a participating entity is a charter city prohibited from 645

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
6 receiving state funds for their project, the award will be terminated and any disbursed OPP funds shall be returned to CalRecycle.

Individual Application
An individual Application is one in which a single eligible entity will be responsible for the payment program implementation. The applicant in an Individual Application will be responsible for the performance of the payment program and all related documentation.

In addition, the applicant will be the only entity recei ving any real or personal property that is purchased with these funds.

Regional Application
Local governments may join together in a regional application in which two or more eligible jurisdictions join together for the purpose of project implementation. A Regional Lead Participant must be designated to act on behalf of all Non-Lead Participants. An entity that is not a local government, such as a district, can be delegated as a Lead but is not eligible to join as a participant. The Lead Participant is the applicant, and if awarded, will be responsible for the performance of the OPP and all required documentation. CalRecycle will direct all official correspondence and payments to the Lead Participant. If a jurisdiction is a Non-Lead Participant in a Regional Application, it may not apply individually.

Joint Powers Authority Application Requirements
Joint Powers Authorities (JPA) may submit a n application as an individual applicant . An entity may not submit an individual application if that entity is al so a member of an applicant JPA. In addition to the requirements for an Individual Application, a JPA must upload a copy of its JPA Agreement.

The JPA Agreement must:

1. Give authority over used oil management.

2. List all member entities.

3. Contain the signature of all members.

Public Records Requests
CalRecycle’s policy is to make records requested by the public promptly available in accordance with the laws governing disclosure of records and information to the public.

In general, all records in the possession of a state agency are public records subject to disclosure, unless a law provides that a particular kind of record or information is not a public record or is exempt or prohibited from disclosure.

Upon request, the entire contents of the subm itted application are subject to public records requests. This may include contact information, project summary, uploaded documents, and scoring information. Public records may be requested from CalRecycle through the California Public Records Act Requests web page (https://www2.calrecycle.ca.gov/Forms/ContactUs/PublicRecordsRequest/).

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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
7 Confidentiality
The following describes the treatment of certain confidential or proprietary information under the California Public Records Act ( Government Code 6250, et seq.) and related regulations. It also describes how questions are resolved on whether information is truly confidential, the legal protections for confidential information, and internal and program procedures to maintain confidentiality.

Confidential or Proprietary Information
Title 14 of the California Code of Regulations (14 CCR), sections 17041-17046 (https://www.calrecycle.ca.gov/Laws/Regula tions/Title14/), states that confidential or proprietary information shall include, but is not limited to:
• Personal or business-related financial data, customer client lists, supplier lists and other information of a proprietary or confidential business na ture provided by persons in applications, reports, returns, certifications or other documents submitted to [CalRecycle] which if released would result in harmful effects on the person’s competitive position.
• Tax information prohibited from disclosure, purs uant to the Revenue and Taxation Code.

Accordingly, appropriate documents submitted with an application that are clearly marked, on each page, “confidential or proprietary information” will be treated by CalRecycle pursuant to the procedures set forth in 14 CCR sections 17041-17046.

However, the law does not treat documents marked as “confidential or proprietary information” (such as sales brochures, promotional literature and other general non - financial documents) as confidential if they do not fall with in the categories of protected financial documents listed above.

What if there is a question about what is confidential? If CalRecycle receives a request to disclose data claimed by the applicant to be confidential, CalRecycle would notify the applicant o f the request and state that the documents were under review to determine whether information was correctly identified as “confidential.” If there was any question as to whether specific information was confidential, CalRecycle would contact the person(s) identified in the application to provide a justification and statement why the information is confidential. The process for evaluating confidentiality claims is set forth in section 14 CCR 17046.

What procedures does CalRecycle have in place to ensure t hat confidential information is kept confidential?
Confidential or proprietary information will be evaluated and analyzed only by CalRecycle staff, kept confidential, and will be maintained with restricted access.

Records no longer needed to provide the s ervices offered under the program are periodically destroyed, when allowed by audit policies and state law.

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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
8 Application Instructions
Application Access
The application is available in CalRecycle’s web-based Local Government Oil Payment Program (LoGOPP) (https://secure.calrecycle.ca.gov/LoGOPP/SignIn) . Access to LoGOPP is secure; therefore, you must have a CalRecycle WebPass to log in to the system. Those who have not previously obtained a CalRecycle WebPass can create an account at the CalRecycle WebPass Site (https://secure.calrecycle.ca.gov/WebPass/ ).

After activating your account, you can request LoGOPP access by contacting your Program Advisor (https://www.calrecycle.ca.gov/HomeHazWaste/Grants/Contacts/ ).

To start an application:

1. Log in to LoGOPP (https://secure.calrecycle.ca.gov/LoGOPP/SignIn ).

2. Select Applications on the left.
• OPP cycles are displayed in a table.

3. Click the Add Application button on the top right.

4. The application then opens to the Program Requirements tab.

LoGOPP Tabs - Application Contents and Instructions
The components of the application are divided into tabs . To fill out an application, click on each tab and complete the sections in each tab as required. General directions are on the top of each tab, and detailed information about the requirements for each tab is listed below.

The applicant is responsible for a complete application . This includes signing documents, uploading required documents, and submitting the application by the due date(s). Failure to do so will result in disqualification from the OPP.

Examples of disqualifications may include:
• Applicant does not meet the eligibility requirements . • Applicant fails to use required CalRecycle documents or forms. • Applicant uploads incomplete or blank documents to the Documents tab. • Signature Authority fails to sign Application Certification or any document that requires a signature.
• The online application is incomplete or missing information .

Program Requirements Tab
This tab provides a summary of the application, due dates, program requirement questions, payment options, important links, and the submit application button (once minimum requirements are complete). It is the applicant’s responsibility to ensure that all required documents, based on the individual application/project, are submitted by the appropriate due date.

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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
9 Contacts Tab
CalRecycle requires the application to have only one Primary Contact and at least one Signature Authority. Contacts will automatically populate based on your previous year’s application, when applicable. You must verify that the contacts are still the same; otherwise, you can add, edit or delete contacts before you submit your application . • Primary Contact. One person who the Signature Authority or their designee has authorized to manage and oversee the program. This person will be the first contact with whom the Program Advisor will communicate. • Signature Authority. The person(s) authorized to sign CalRecycle documents, such as applications, annual reports, etc., as authorized by a board/council - adopted Resolution or Letter of Designation (if applicable). • Secondary Contact. A person authorized (by the Primary Contact or Signature Authority or their designee) as the alternate person with whom the Program Advisor will communicate. (Not required)
• Consultant. A professional who provides advice in a n area of expertise. If CalRecycle awards a payment to the applicant, the consultants may manage the program or only conduct specific activities, based on a written agreement between the applicant and the consultant o utlining work to be performed . (Not required)

Addresses Tab
All applicants are required to enter a physical address and a payment address. There is also an option to enter a mailing address. I f more than one address is the same, you may select the appropriate address types and enter the address only once.

Participating Jurisdictions Tab
Only regional applicants or individual Joint Powers Authorities (JPA) applicants are required to use this tab. Individual applicants that are not JPAs will not use this tab.

Only local governments are eligible as participating jurisdictions in a regional application. Select the name of each eligible participating jurisdiction, or each JPA member participating in the application, and move them to the left.

Documents Tab
When uploading a document, enter a document title, and select the appropriate document type from the drop-down list. Click the “Browse” button to locate the document you wish to upload. Once you have finished, click the “ Save” button. See the Authorizing Documents section below.

After all of the required application documents are uploaded, return to the Program Requirements tab and print the Application Certification. The applicant must obtain a certified e-Signature or wet ink signature from the authorized Signature Authority (identified in your Resolution or Letter of Designation), scan the signed document, upload it to LoGOPP, and retain the original hard copy document for potential CalRecycle audits.

An important OPP14 application approval requirement includes the submittal of the following:
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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
10 1. Submit a completed annual report in LoGOPP (see Timeline and Cycle Activity section for due date) for OPP12 and/or OPP13 by August 15, 2023. If the due date falls on a Saturday or Sunday, the online report must be submitted by the following Monday.

2. Have no outstanding debt(s) owed to CalRecycle.

Return any unspent funds from the closed Cycle 12 to CalRecycle by August 15, 202 3 (see Unspent Funds section).

If you have any questions regarding the application contents and instructions , you may call Natalie Gandolfo at (916) 341-6809 or send an e-mail to [email protected]. Technical assistance will be provided until 4:00 p.m. on the application due date.

Application Submittal and Deadline
The Submit Application button will be enabled after the Application Certification has been uploaded.

Click the Submit Application button and the application status will change to Submitted. You can only submit the application once; however, you may upload the following documents until the secondary due date , July 26, 2023: Resolution, Letter of Designation, Letter of Authorization, and JPA Agreements.

You must submit your application no later than 11:59 p.m. on June 28, 2023. Customer service is open until 4:00 p.m. on the application due date and can be reached by emailing [email protected] or by calling (916) 341-6809. However, please note that customer service resources are limited and CalRecycle cannot guarantee the availability of a representative. mailto:[email protected] 650

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
11 Application Documents
Electronic and Original Signatures
CalRecycle now allows for certified e -Signature or original wet signature on documents or forms that certify legally binding information.

Note: E-Signatures must include the first and last name of the Signature Authority, be in the Adobe Digital ID format (or through another certified digital signature program ) and cannot be completed using the “Fill and Sign” function within Adobe. Any documents using the “Fill and Sign” function, is considered incomplete and may be sent back to the applicant.

Once the document(s) have been signed by the Signature Authority, upload the digitally signed document, or scan the wet signature and save it to LoGOPP. Retain the original document for potential CalRecycle audits . See Audit, Accounting, and Records Retention section for more information.

If you have questions, email [email protected] .

CalRecycle Documents
Altered or reproduced CalRecycle documents or templates may result in automatic disqualification of your application. Unless a document specifies that it may be reproduced as necessary, do not alter CalRecycle documents.

Application Certification
The Application Certification is a required application document that must be generate d from LoGOPP.

After you have completed each tab of the application you will generate the Application Certification.

1. Click “Print Application Certification” in the Program Requirements tab. a. Note: You will not be able to click “Print Application Certification” until each tab of the application is completed.

2. Signature Authority signs Application Certification.

3. Upload the signed Application Certification to the Documents tab.

Applicant’s Documents
Below is a list of documents that the applicant is responsible for preparing and uploading to their application. Retain the original hard copy documents for potential CalRecycle audits. See Audit, Accounting, and Records Retention section for more information.

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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
12 Applicant’s Required Authorization Documents
Below is a list of required authorizing documents by application type that the applicant is responsible for preparing and uploading to their application.

Note: For Resolution, Letter of Authorization, and Letter of Designation templates refer to the Resolution and Letter Examples
(https://www.calrecycle.ca.gov/Funding/S ampleDocs) web page. CalRecycle staff are available to answer questions or to review your draft Resolution, Letter of Authorization, and/or Letter of Designation documents to ensure they meet the requirements of the program. You may email your drafts to [email protected] .

Individual Application Authorization Documents:

If subject to a governing body (excluding Corporations), the applicant must submit a Resolution no later than secondary due date or CalRecycle will deem the application incomplete and disqualify the applicant. The Resolution must:

1. Authorize submittal of an application for one or more specifically named CalRecycle Payment Programs or for all CalRecycle Payment Programs for which the applicant is eligible and currently applying.

2. The Resolution must identify the time period up to and in cluding until rescinded, during which the authorizations are valid.
a. “Until rescinded” Resolutions are encouraged; however, specific periods of time are acceptable.
b. If a Resolution does not specify a time period, CalRecycle will consider the Resolution valid for one year from the date of adoption .

3. Identify the Signature Authority by listing the job title of the person(s) authorized to sign all payment program-related documents necessary to implement and close-out the project(s).
a. (Optional but encouraged) The Resolution should authorize the Signature Authority to delegate their signature authority to another person identified by job title. Applicants can only submit a Letter of Designation if the corresponding Resolution includes designee langu age.

Note: The Signature Authority must sign a Letter of Designation prior to the designee’s exercise of their authority.

Regional Application Authorization Documents:

Lead Participant
Applicant must submit a Resolution no later than secondary due date or CalRecycle will deem the application incomplete and disqualify the applicant.

The Resolution must:

1. Authorize the submittal of a Regional Application on behalf of itself as Lead Participant and all other Non-Lead Participants for a specifically named CalRecycle payment program.

2. Identify the time period, up to five years and including until rescinded, during which the authorizations are valid.
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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
13 a. Five Years is encouraged; however, periods of less than five years are acceptable. “Until rescinded” Resolutions are encouraged; however, specific periods of time are acceptable.
i. A Resolution that is valid for more than 1 year must contain either:

1. a list of all potential jurisdictions that may serve as Non-Lead Participants, or

2. a provision that the Signature Authority may alter the list of Non-Lead Participants for each program cycle
b. If a Resolution does not specify a time period, CalRecycle will consider the Resolution valid for one year from t he date of adoption.

3. Identify the Signature Authority by listing the job title of the person(s) authorized to sign all payment program-related documents necessary to implement and close-out the project(s).
a. (Optional but encouraged) The Resolution should au thorize the Signature Authority to delegate their signature authority to another person identified by job title. Applicants can only submit a Letter of Designation if the corresponding Resolution includes designee language.

Non-Lead Participant
The Non-Lead Participant prepares the Letter of Authorization (LOA) and gives the Lead-Participant authorization to apply for and to act on its behalf in the implementation and administration of the payment program.

Applicant must submit a Letter of Authorization no later than the secondary due date or CalRecycle will remove the Non-Lead Participant(s) from the application.

The LOA must:

1. Be on the Non-Lead Participant’s official letterhead.

2. Specify payment program name.

3. Be valid for a period of time that does not exceed the Resolution’s validity . If a period of time is not specified, the LOA will be considered valid for one year from the document date.

4. Authorize the Lead Participant to submit a Regional Application and act as Lead Agency on behalf of the Non-Lead Participant.

5. Authorize the Lead Participant to execute all documents necessary to implement the payment program.

6. Be signed by an individual authorized to contractually bind the Non -Lead Participant.

Joint Powers Authority Agreement
Joint Powers Authorities (JPA) must upload a copy of their JPA Agreements giving them authority to conduct the project, listing all member entities, and containing the signature of all members. CalRecycle does not require Letters of Authorization for JPA applicants. A JPA applicant must still upload a Resolution as a part of their application and list all JPA members in the Participating Jurisdictions tab of their application .

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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
14 Letter of Designation
CalRecycle requires a Letter of Designation (LOD) only when the Signature Authority identified in the approved Resolution chooses to delegate their signature authority to another person.

The approved Resolution must indicate the Signature Authority’s ability to delegate or designate their authority. The applicant must upload the LOD prior to the designee’s exercise of their authority. If the designee signs an application document in place of the Signature Authority, the applicant must upload the LOD with their application.

The LOD must:

1. Be on the applicant’s letterhead.

2. Include the job title of the designee and the scope of the designee’s authority.

3. Include the time period during which the designee may exercise the authority .

4. Be signed by the Signature Authority .

The designee’s authority may not extend beyond the effective date of the approved Resolution. For example, if the Resolution is effective until December 31, 202 4, then the Letter of Designation may not be effective beyond December 31, 202 4. If the letter does not identify a valid time period, the letter will follow the same time frame as the Resolution.
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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
15 Review and Award Process
Application Review Process
After the close of the application period, CalRecycle staff will review the applications for completeness and eligibility. Only complete applications will be considered for award.

Payment Award Process
For qualifying applications, CalRecycle staff will develop funding recommendations for the consideration and approval of CalRecycle’s Director, or their designee; CalRecycle tentatively schedules this for December 2023.

Payment Award Conditions
When awarded, this payment will be subject to these conditions:

1. The recommended payee must pay all outstanding debts due to CalRecycle, or bring current outstanding payments owed to CalRecycle , within 60 days of the award email date.

2. The recommended payee must have returned any unspent OPP funds from all closed cycles to CalRecycle by August 15, 202 3.

3. The recommended payee must have submitted a completed Annual Report in LoGOPP for their OPP Cycles by August 15, 202 3. (This does not apply to new program applicants.)

Failure to comply with any of these requirements will void the award.

Notice of Award
Upon approval of annual reports and applications, recipients will be notified by email that an OPP award has been awarded and that they are authorized to incur costs and expend funds in furtherance of their programs. Expenditures incurred prior to the award notice, but after the cycle term start date, are subject to the OPP1 4 Guidelines, and are incurred at the recipient’s own risk. A listing of the award amounts for all recipients will be posted on the Used Oil Payment Program (OPP) webpage (https://www.calrecycle.ca.gov/usedoil/lgpayments/ ).

Application Revisions
Once approved, the recipient/regional lead is contractually bound to carry out the used oil program in accordance with the OPP Guidelines. The recipient and/or any regional participant that submitted a Letter of Authorization cannot withdraw or amend their application.

Disqualification of Application
CalRecycle will notify an applicant and provide the reasons for disqualification of an application. In such cases, potential applicants are encouraged to contact and work with CalRecycle to ensure that its jurisdiction meets the necessary requiremen ts prior to the next application cycle.

655

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
16 Term and Payments
The term of the OPP cycle is 24 months (refer to the Timeline and Cycle Activity section for the cycle term dates) and funds must be expended or returned to CalRecycle as described in the Unspent Funds section.

Payments must be placed into an interest -bearing account. Tracking and reporting of interest earned (if any) on the payment is not required. All interest accrued and received from the OPP funds shall be used only for eligible expen ses related to the performance of this Agreement.

As part of the application process, an applicant may request receipt of its annual payment in winter (around January 2024) or in spring 2024 (around April). For CalRecycle to approve the early payment request, all funds from any previous OPP cycles must be spent. Otherwise, the standard spring payment will be issued.

Eligible Costs
All expenditures must be for the purposes of establishing and maintaining a used oil program as set forth in PRC sections 48690–48691
(http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PRC&secti onNum=48691).

Eligible costs must be incurred and accrued (if applicable) during the cycle term.

Expenditures
Used oil and used oil filter collection and recycling activities, educational activities, and mitigation of used oil in stormwater runoff are statutory components of local used oil collection programs (PRC section 48691). Accordingly, these activities sho uld be the focus of OPP expenditures.

All expenditures are to be reported in LoGOPP for the Annual Report. Eligible expenditures must include invoice details under the Expenditure tab for each cycle.

Expenditures must be paid for before submitting the A nnual Report. Jurisdictions are not required to upload the invoices or proof of payment, unless requested by the program advisor.

Expenditures included in the Annual Report for an ending cycle may not be cancelled after the Annual Report is submitted. C ancelation of an ending cycle expenditure after submitting the Annual Report may impact the jurisdiction’s ability to receive future awards.

The recipient must expend all of the available funds from the oldest OPP cycle prior to spending any funds from the most recent OPP cycle. It is acceptable to split an invoice across two separate OPP cycles in order to “zero out” all funds in the oldest OPP cycle before using funds from a more recent OPP cycle. Expenditures that are split need to 656

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
17 be clearly identified and retained in both cycle files to facilitate review and retention ( see the Audits, Accounting, and Records Retention section ).

Expenditures Requiring Approval
Expenditures associated with the tasks or products listed below must be pre -approved by the CalRecycle Program Advisor using the “Expenditure Requests” option in LoGOPP prior to incurring the expense; otherwise, CalRecycle may deny the expense.

The review and approval process of an expenditure request is processed through LoGOPP only. The submitted material should be the final version. Allow at least five working days for a review.

Expenditures that require pre-approval include, but are not limited to:
• Functional items that contain any messages.
• Functional items if the total cost exceeds $25 per person, an individual item that exceeds $12, or an oil filter that exceeds $15. All cost values are before sale tax. • All television, video, radio scripts, social media, and electric/printed material for public display.
• Development, purchase, or distribution of useful educational/promotional materials informing the public about used oil and use d oil filter collection and recycling.
o Examples include, but are not limited to, newspaper advertisements, brochures, flyers, utility inserts, booklet, and promotional stickers/labels. • School presentations (submit script and presentation purpose to the Pro gram Advisor for review).
• Surveys (excluding simple surveys that are conducted at oil filter exchange events/used oil outreach booths).
• Purchase of equipment over $500 (excluding sale tax). • Any construction activity (includes improvements to facility/build ing(s)/site(s) directly related to used oil).
• Used oil stormwater mitigation activities pursuant to PRC section 48691 (refer to the Stormwater Mitigation section).
• Any item that is not included on the pre-approved list below.

Pre-Approved Expenditures
The following do not require an Expenditure Request for approval:
• Maintenance of a used oil and filter program.
• Curbside used oil and used filter hauling/disposal costs. • Booth rentals for used oil events. Anything less than 100 used oil related requires an Expenditure Request.
• Development, purchase and/or distribution of the following used oil program materials that have a functional purpose associated with an environmental benefit: marine absorbent bilge pads, oil funnels, oil drain containers, oil change rags, new oil filters for exchanges, Ziploc -type filter bags, cardboard creepers, filter wrenches/removers, dirty filter recycling containers, maps of collection centers, and tide charts.
657

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
18 o If distributing these items in oil change kits, each kit cannot exceed $25 (excluding sales tax) and each item, whether it is included in the kit or distributed separately, cannot exceed $12 (excluding sales tax).

Reminder: Any messages on these functional items require an Expenditure Request.
• Used oil filter exchange activities for a free replacement oil filter of equal value (shelf price).
o Filters must not exceed $15 (excluding sales tax) and the limit is two filters per household. Vouchers/coupons may be given out for managing and tracking exchanges but must be redeemed on the same date of the event.

The oil filter cost is not counted towards the $25 maximum allowed for oil change kits.
• Tablet electronic devices with a maximum price of $500 (excluding sales tax) and limit of one tablet (exceptions may be approved on a case -by-case basis), used primarily for the purposes of used oil/filter public education or outreach. o Additional costs can be spent on accessories for charging, item protection, and security at events.
• Certified Unified Program Agency (CUPA) or other agency inspec tion fees directly related to establishing and maintaining an effective oil and oil filter collection and recycling program.
• Personal protective equipment (PPE) for used oil /filter collection activities. o Refer to the Occupational Safety and Health Administration (https://www.osha.gov/personal-protective-equipment) for the definition of PPE. All lab fees related to testing oil samples for contamination in used oil tanks.
• Test kits and other equipment related to monitoring contaminants in oil tanks. • Hazardous Waste Operations and Emergency Response (HAZWOPER) 8-hour refresher course approved up to 10 percent of allocation. o If the total cost exceeds the 10 percent threshold, the jurisdiction will need to submit an expenditure request.
• Purchase, rental, and installation costs of portable storage containers or sheds solely for protection of oil related equipment , activities, and/or supplies. • Personnel costs directly related to OPP activities.
o Personnel time should be calculated based on documented actual time spent on OPP-related activities, should be based on the actual salary or hourly wage paid with benefits, and shall not include vacation or sick leave time. Refer to the Personnel Expenditure Summary, CalRecycle 165 form located on the CalRecycle Grant Forms webpage .
• Indirect/overhead costs up to 10 percent of the OPP eligible expenditures. • Registration and related travel expenses to attend HHW/Used Oil Conferences/Symposiums (for up to two attendees) and Household Hazardous Information Exchange (HHWIE).
o Staying at a hotel the night before a meeting/event is allowed only if the meeting/event begins at or before 9:00 a.m. the next morning. o Refer to the Memorandum
(https://www.calhr.ca.gov/employees/Pages/travel -reimbursements.aspx) for travel policies.
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Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
19 o Reimbursement rates are subject to change at any time by the S tate without prior notification. Note: This limitation applies to recipients and consultants/contractors who administer and/or implement a program.

Any eligible costs not listed above require submission of an “Expenditure Request” in LoGOPP for review and approval before spending funds .

Stormwater Mitigation
Since the passage of stormwater related legislation in January 2002, some stormwater mitigation expenditures are considered eligible expenses through the OPP. To be considered eligible, each jurisdiction must certify that it has a stormwater mitigation program that was approved by its local Region al Water Quality Control Board.

Stormwater mitigation is defined in PRC section 48618.4 to include “…the prevention of stormwater pollution from used oil and oil byproducts and the reduction or alleviation of the effect of stormwater pollution from used oil and oil byproducts by means of action taken on public property.”

Mitigation includes the installation of devices and implementation of practices that prevent used oil and oil byproducts from causing stormwater pollution. Mitigation does not include the cleanup or restoration of polluted areas.

The following types of storm drain filters (inserts/debris screens) are eligible:
• A catch basin inlet insert that contains oil absorbent media plus a debris screen that covers the opening to the storm drain inlet. (The debris screen prevents debris and sediment from entering the storm drain and obstructing the oil absorbent media.) • A vertical drop-in parking lot inlet insert that contains oil absorbent media (must be covered by a grate or debris screen).

Note: Periodic clean-out of catch basin inlet inserts to replace their oil-absorbent media are eligible for OPP funding. However, street sweeping and clean -out of catch basin inlets without inserts are not eligible for OPP funding.

The Expenditure Request process is required for any used oil stormwater mitiga tion, including at marinas and agricultural activities .

Ineligible Costs
Any expenditure that does not directly support used oil or used oil filter collection, recycling or educational activities, or mitigation of used oil in stormwater, or expenses not directly related to the recipient’s (or consultant's/contractor's) administration of the OPP are ineligible for funding.

Ineligible costs include, but are not limited to:
• Costs incurred or accrued before July 1, 2023 or after June 30, 2025. • Development, purchase, or distribution of strictly promotional give-away items Stuff We All Get, (SWAG) (https://www.calrecycle.ca.gov/Funding/SWAG/) . 659

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
20 o Examples include, but are not limited to , key chains, letter openers, squeegee toys, coffee mugs, water bottles, Frisbees, hats, t -shirts, chip clips, pens, pencils, beanie babies, screwdrivers, coloring books, small recycling containers for pencils, magnets, dried sponges, flash drives , reusable bags, etc.
• Development or customization of school curricula.
o Exceptions may be approved on a case-by-case basis.
• Equipment or services not directly related to used oil activities. • Costs of non-PPE wears/uniforms, cost of dry cleaning, and the use of PPE i s not directly related to the collection of used oil and used oil filters. • Purchase or lease of land or buildings.
• Costs currently covered by or incurred under a ny other loan, grant, or contract. • Remediation activities (any cleanup or restoration of polluted areas). • Purchase of data plans and/or mobile service plans/hotspots. • Costs related to applications or software for computers/mobile devices . • Costs related to website host and web page domain.
• HAZWOPER 40-hour and 24-hour courses.
• Enforcement activities.
• Preparation of Household Hazardous Waste (HHW) elements. • Construction and development of any HHW facility that does not have a used oil or used oil filter collection component.
• Construction and development of any HHW permanent facil ity on non-local government-owned property.
• Any costs for construction projects by charter cities prohibited by Labor Code section 1782.
• Transportation and disposal of non-oil HHW from any facility or event. • Maintenance of equipment, materials, or supplies at HHW facilities or ABOP (antifreeze, battery, oil, and paint) facilities not directly related to the collection of used oil and used oil filters.
• Fines or penalties due to violation of federal, state, or local laws, ordinances, or regulations, including CUPA fines or penalties.
• Personnel costs not directly related to used oil activities. • Food or beverages (e.g., as part of meetings, workshops, or events). • Cell phones.
• Out-of-state travel.
• Travel costs exceeding the state-approved rates for mileage, per diem, lodging, etc.
o Refer to the Memorandum
(https://www.calhr.ca.gov/employees/Pages/travel -reimbursements.aspx) for travel policies.
o Reimbursement rates are subject to change at any time by the State of California without prior notification.
• Sponsorship or licensing fees for events/programs.
• Audit expenses.
• Re-refined oil expenses.
660

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
21 • Non-CalRecycle Used Oil/HHW sponsored conferences, symposiums, meetings, etc.
• Any costs not consistent with local, state, or federal laws, guidelines, and regulations.
• Costs deemed unreasonable or not related to the project by the Program Advisor.

Publicity, Education, and Outreach
Used oil publicity, education, and outreach material must directly relate to the collection and recycling of used oil and/or used oil filters, proper oil disposal practices , and/or the mitigation of used oil in stormwater activities and must be approved through the Expenditure Request process in LoGOPP. The submitted material should be the final version.

The materials must be functional, as discussed in Eligible Costs, encourage behavioral change, or provide an educational opportunity for the public. • To be eligible for 100 percent funding, the publicity, education, and outreach materials must be exclusively devoted to used oil or used oil filter collection and recycling, and/or the mitigation of used oil in stormwater activities. • To be eligible for 75 percent funding, the materials must have at least 75 percent of the text and/or images related to used oil or used oil filter collection and recycling and/or mitigation of used oil in stormwater activities. The balance of materials may be related to other programs or materials. • To be eligible for 50 percent funding, the materials must have at least 50 percent of the text or images related to used oil or used oil filter collection and recycling and/or mitigation of used oil in stormwater activities . The balance of materials may be related to other programs or materials.
• To be eligible for 25 percent funding, the m aterials must have at least 25 percent of the text or images related to used oil or used oil filter collection and recycling and/or mitigation of used oil in stormwater activities . The balance of materials may be related to other programs or materials.
• Materials containing less than 25 percent coverage of used oil/used oil filter collection and recycling, and/or mitigation of used oil in stormwater activities will not be eligible for OPP funding.

Acknowledgement
Recipients are required to acknowledge CalRecycle’s support when activities or projects funded, in whole or in part, are publicized in any news media, social media, webpages, brochures, articles, seminars, or other type of promotional material. Public education and outreach materials must provide:
• The acknowledgement of CalRecycle’s support must incorporate the C alRecycle logo. The text “Funded by” or “Funded in part by” may be used in conjunction with the CalRecycle logo, where appropriate. Initials or abbreviations for CalRecycle shall not be used. Use the color logo on any material produced in four or more colors.
661

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
22 • The “Used Oil Drop” logo with the words “Recycle Used Oil” or “Recycle Used Oil and Used Oil Filters” as appropriate.
o Use the state colors (blue oil drop on yellow background) for logos on any material produced in four or more colors . (The color designation for professional printing is Yale Blue -Pantone 286C; Golden Yellow-Pantone 123C.)
o The logo is also available in Spanish and Chinese.
• Information on used oil and used oil filter collec tion and recycling/disposal. • A list of used oil collection centers within the targeted community or a local telephone number or website to obtain further information on local collection centers. (Use the 1-800-CLEANUP number or Earth911 (https://earth911.com/) website if your jurisdiction does not maintain its own 24 -hour hotline.) Any use of CalRecycle’s logos should respect the original logo proportion s and colors so as not to compromise image quality.

The Program Advisor may approve a deviation from the prescribed language on a case - by-case basis.

Graphics
Graphics are available on our Used Oil Graphics webpage (https://www.calrecycle.ca.gov/UsedOil/Graphics/#Bumper ) and Used Oil and Household Hazardous Waste Graphics webpage
(https://www.calrecycle.ca.gov/HomeHazWaste/outreach) .

For large equipment, a CalRecycle bumper sticker
(http://www.calrecycle.ca.gov/UsedOil/Graphics/#Bumper) “Funded by CalRecycle” is available and is required to be affixed to all large pieces of equipment purchased with OPP funds. These can be requested from your Program Advisor (https://www.calrecycle.ca.gov/HomeHazWaste/Gr ants/Contacts/) when available.

You can also contact your Program Advisor for CalRecycle and oil progr am related graphics.

Certified Collection Center (CCC ) Site Visit Requirements For recipients who administer their used oil program in coordination with a CCC, it is a program requirement that a site visit be made annually to a minimum of one CCC site per 100,000 residents being served by the used oil program. When a site visit is conducted, the jurisdiction needs to complete a Certified Center Site Visit Checklist form (CalRecycle 664). This form may be generated on the Generate Site Visit Checklists webpage (https://www2.calrecycle.ca.gov/UsedOil/Forms/SiteVisit/ ) or found under “Used Oil Recycling” on the CalRecycle forms webpage
(https://www.calrecycle.ca.gov/Funding/Forms). The completed form is to be retained in the cycle file and jurisdictions will report the total number of site visits made by the jurisdiction in the online Annual Report.

662

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
23 Annual Reporting
Annual reporting is a statutory requirement for ongoing eligibility for all OPP recipients.

All reported expenditures and eligible costs must be paid for before the submittal of the Annual Report. Recipients must meet CalRecycle’s online reporting requirements. The annual reports for this cycle must be submitted no later than August 15 of each year during performance period. When a due date falls on a Saturday or Sunday, the online report must be submitted by the following Monday. Failure to meet this reportin g due date may result in the denial of future funding. An email will be sent to all recipients when the Annual Report is available for reporting in put, completion, and submittal.

Upon completion of the online annual report, the report certification page must be approved and signed by the Signature Authority . The signed annual report certification page is to be uploaded to LoGOPP by the recipient and the original signed hard copy is to be retained in the recipient’s cycle file. If the recipient is unable to upload the signed annual report certification page, they should scan and email or fax it to their Program Advisor for uploading before the due date. Program Advisors will review and approve the submitted reports.

Expenditure Reporting
All eligible expenditures must be reported in the Annual Report through the LoGOPP system. The recipient is required to include information for each invoice under the Expenditures tab for each cycle. If you have multiple expenditures for a vendor with the “same category and type”, you may combine the entry totals for the multiple invoices as one expenditure entry.

Expenditure Reporting Resources
• OPP Expenditure Category Definitions
(https://www2.calrecycle.ca.gov/Docs/Web/117348 )
• Bulk Entries Instructions (https://www2.calrecycle.ca.gov/Docs/Web/117351 ).

These resources may also be found on the LoGOPP
(https://secure.calrecycle.ca.gov/LoGOPP/SignIn.aspx ) homepage under the Help Documents section.

Unspent Funds
Funds that are unspent at the end of the OPP1 4 term must be returned by check to CalRecycle by August 15, 2025. Checks should be made payable to the Department of Resources Recycling and Recovery. Checks must contain the OPP number (i.e., OPP14-20-xxxx), specify “OPP Unspent Funds,” and be mailed to:

CalRecycle, Accounting
OPP Unspent Funds
PO Box 4025
Sacramento, CA 95812-4025
Unspent funds due to CalRecycle but left unpaid may result in ineligibility for future OPP funding. If there are questions or other issues related to expenditures, work with your 663

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
24 Program Advisor to resolve these issues.

Audit, Accounting, and Records Retention
Recipients are responsible and accountable for ensuring that expenditures are appropriate, and that proper internal supporting documentation is maintained to provide clear separate tracking of OPP funds and related transactions for fiscal program management and audit purposes. To ensure full compliance with OPP’s processes and requirements, OPP applicants/recipients must adhere to these Guidelines and the program provisions set out in the Act, notably PRC sections 48674, 48690, and 48691.

Recipients must account for all OPP funds in a manner that provides for clear tracking of expenditures in accordance with generally accepted accounting principles. Proper business procedures dictate that OPP supporting documentation (including, but not limited to, the original signed application certification and annual report summary pages, invoices, payroll registers/logs, travel expense claim forms, proof of pre -approval, etc.) be retained in a single file to facilitate review and retention, as well as maintenance of a clear paper/audit trail. Recipients must follow their jurisdiction’s purchasing and/or contracting policies/requirements and ensure the proper and exclusive use of items purchased with OPP funds.

OPP funds are subject to audit. CalRecycle, the Departme nt of Finance, the Bureau of State Audits, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the use of OPP funds and shall have the right to interview staff relevant to the audit. Recipient shall include this provision in all contracts and subcontracts funded in whole or in part from OPP funds.

Examples of documentation subject to audit include, but are not limited to, expenditure ledgers, payroll register entries, time sheets, travel logs, paid warrants, contracts and change orders, samples/pictures of items and materials developed with OPP funds, invoices, receipts, proof of pre-approval, and canceled checks. All such records shall be maintained for possible audit for a minimum of three years after the OPP term end date, or until completion of any action and resolution of all issues, which may arise as a result of any litigation, dispute, or audit, whichever is later.

Audit findings against recipients can result in th e need for reimbursement of OPP funds, and/or ineligibility for future OPP funds.

Real and Personal Property Acquired with OPP Funds
(a) All real and personal property, including equipment and supplies, acquired with OPP funds shall be used by the recipient only for the purposes for which CalRecycle approved their acquisition for so long as such property is needed for such purposes, regardless of whether the recipient continues to receive OPP funds from CalRecycle for such purposes. In no event shall the length of time during which such property, including equipment and supplies, acquired with OPP funds and used for the purpose for which CalRecycle approved its acquisition, be less than five (5) years after the end 664

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
25 of the performance period, during which t ime the acquired property, including equipment and supplies, must remain in the State of California.

(b) Subject to the obligations and conditions set forth in this section, title to all real and personal property acquired with OPP funds, including all e quipment and supplies, shall vest upon acquisition in the recipient. The recipient may be required to execute all documents required to provide CalRecycle with a security interest in any real or personal property, including equipment and supplies, and it shall be a condition of receiving this payment program that CalRecycle shall be in first priority position with respect to the security interest on any such property acquired with the OPP funds, unless pre-approved in writing by the Progra m Advisor that CalRecycle will accept a lower priority position with respect to the security interest on the property. Recipient shall inform any lender(s) from whom it is acquiring additional funding to complete the property purchase of this payment progr am condition.

(c) The recipient may not transfer Title to any real or personal property, including equipment and supplies, acquired with OPP funds to any other entity without the express authorization of CalRecycle.

(d) CalRecycle will not reimburse th e recipient for the acquisition of equipment that was previously purchased with CalRecycle OPP funds, unless the acquisition of such equipment with OPP funds is pre-approved in writing by the Program Advisor. In the event of a question concerning the elig ibility of equipment for program funding, the burden will be on the recipient to establish the pedigree of the equipment.

Discretionary Termination
The Director of CalRecycle or his/her designee shall have the right to terminate this Agreement at his/her sole discretion at any time upon thirty (30) days written notice to the Recipient. Within forty-five (45) days of receipt of written notice, the recipient is required to:

1. Submit a final written report to the appropriate Program Advisor describing all work performed by the recipient and provide an accounting of all funds expended up to and including the date of termination; and,

2. Reimburse CalRecycle any unspent funds.

Termination for Cause
In the event the recipient fails to comply with the requirements of these Guidelines at the time and in the manner herein provided, CalRecycle ma y terminate the OPP Agreement.

Recipients are encouraged to discuss any problems they may have in complying with these Guidelines with their Program Advisor to determine if CalRecycle can be of assistance.

665

Guidelines: Used Oil Payment Program, OPP14 (FY 2023 –24) Revised June 2023
26 Indemnity
Recipient agrees to indemnify, defend , and save harmless the state and CalRecycle, and their officers, agents, and employees from any and all claims and/or losses accruing or resulting from the performance of OPP.

Compliance
Recipient shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, and permits.

666
Attachment C
Copy of OPP 14 Grant Check
667
668
Item Number: 23
City Council / Board of Directors
Consent Calendar
Meeting of: August 20, 2024
Submitted By:

Doug Mathews, Director of Public Works and Water

Subject:

CalRecycle City/County Payment Program CRV Recycling (Cycle FY 2023-24) Grant Acceptance and City Budget Amendment
Recommendation:

That the Honorable City Council Adopt Resolution No. 24-082 authorizing acceptance of the CalRecycle City/County Payment Program Grant (Cycle FY 2023-24) and amending the City of Victorville FY 2023-24 budget.

Fiscal Impact:

Amending the City of Victorville FY 2023-24 budget to reflect receipt of the CalRecycle Cycle FY 2023-24 City/County Payment Program Grant will increase revenue by $34,615 (2704052-43110-21384) and increase expense appropriations by an equal amount in the following account numbers:
2704052-43110-21384 (Revenue – Beverage Container Grant) $34,615 2704052-52110-21384 (Expense – Supplies) $8,000
2704052-52170-21384 (Expense – Advertising) $8,615
2704052-52300-21384 (Expense – Contract Services) $18,000 There is no requirement for the City to provide matching funds. Funds are tracked through City budget Org 2704052 (Department of Conservation Grants) and Project 21384 (Cycle 23/24).

Strategic Plan Goal:

This item aligns with Goal F of the Strategic Plan, Communication and Outreach. These funds will be used to educate our community concerning California Redemption Value (CRV) beverage container recycling and curbside recycling programs via radio and bus shelter advertisements, bill inserts, and through elementary school assemblies. 669
3 7
5 9
Background:

Grant funding is available pursuant to California Public Resources Code Section 14581(a)(3)(A) of the CA Beverage Container and Litter Reduction Act, which provides for distribution of $10.5 million annually to eligible cities/counties. Funding is provided to local jurisdictions in advance of expenditures to assist in the promotion of beverage container recycling (including curbside recycling) and litter reduction. The City has applied for and received this grant annually since 2000, with the award amount ranging from approximately $20,000 to $34,000 per year.

On October 3, 2023, the City Council adopted Resolution No. 23-080, which authorized the submittal of applications for all payment programs offered by CalRecycle and authorized the City Manager or his designee as the signature authority to execute all documents necessary to implement and secure payment. This authorization was utilized to submit the grant application on November 13, 2023. A check in the amount of $34,615 was received from CalRecycle in June 2024. Grant funds for the CalRecycle Fiscal Year 2023-24 funding cycle must be fully expended by March 1, 2026.

Discussion:

The City will use the CalRecycle City/County Payment Program grant funds to purchase recycling containers to distribute to multi-family complexes, non-profits, schools, and businesses. Funds will also be used to pay for recycling assembly programs at elementary schools and to advertise about CRV recycling opportunities via radio ads, digital ads, bill inserts, and bus shelter ads.

This grant is a major source of funding for advertising and promoting the City’s recycling program, and the funding is used to supplement other resources available under the Solid Waste and Landfill Mitigation funds. The expenditure plan calls for $8,000 for supplies, $8,615 for advertising, and $18,000 for contract services which includes school assembly programs.

Staff remains available for any questions the Council may have.

Attachments: A. Resolution No. 24-082
B. CalRecycle Beverage Container Recycling City/County Payment Program Guidelines, Fiscal Year 2023-24
C. Copy of check
670
Attachment A
Resolution No. 24-082
671
RESOLUTION NO. 24-082

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

VICTORVILLE, CALIFORNIA, AUTHORIZING ACCEPTANCE OF THE

CALRECYCLE CITY/COUNTY PAYMENT PROGRAM GRANT (FY
2023-24 CYCLE) AND AMENDING THE CITY’S ANNUAL BUDGET
FOR FY 2023-24
WHEREAS, pursuant to Public Resources Code § 14581(a)(3)(A) of the CA Beverage Container and Litter Reduction Act et seq. the California State Department of Resources Recycling and Recovery (CalRecycle) distributes payments to qualifying jurisdictions for implementation of beverage container recycling activities; and WHEREAS, the Victorville City Council previously adopted Resolution No. 23- 080 on October 3, 2023, which authorized the City to apply for CalRecycle payment program grants; and
WHEREAS, CalRecycle has notified the City that grant funds have been awarded to the City for Beverage Container Recycling City/County Payment Program, Cycle Fiscal Year 2023-24.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The City of Victorville is authorized to accept the City/County Payment Program Cycle Fiscal Year 2023-24 grant funds from CalRecycle.

Section 2. The City of Victorville Fiscal Year 2023-2024 budget shall be amended to reflect additional revenues in the amount of $34,615 (2704052-43110-21384) and additional expenses in the amount of $8,000 for Supplies (2704052-52110-21384), $8,615 for Advertising (2704052-52170-21384), and $18,000 for Contract Services (2704052-52300-21384).

Section 3. That copies of such amended budget, certified by the City Clerk, shall be filed with the auditors of the City of Victorville and in the office of the City Clerk for public inspection and certified copies thereof shall be made available for use by City departments, offices, and subsidiary districts of the City.

Section 3. This Resolution shall take effect immediately upon its adoption. 672
Attachment B
CalRecycle Beverage Container Recycling
City/County Payment Program Application
Guidelines and Instructions
Fiscal Year 2023-24
673

Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 1

October 2023
Department of Resources Recycling and Recovery
Beverage Container Recycling
City/County Payment Program
Application Guidelines and Instructions
Fiscal Year 2023-24

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Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 2 Table of Contents
Table of Contents Cycle Overview ............................................................................... 2 Cycle Overview .............................................................................................................. 3 Timeline ........................................................................................................................ 4 Eligible Applicants ........................................................................................................ 4 Individual Application .................................................................................................... 4 Regional Application ..................................................................................................... 4 Eligible Projects/Products ............................................................................................. 5 Available Funds ............................................................................................................ 5 Term ............................................................................................................................. 5 Eligible and Ineligible Costs .......................................................................................... 5 Public Records Requests ............................................................................................. 7 Confidentiality ............................................................................................................... 7 Application Instructions................................................................................................ 9 Application Access ....................................................................................................... 9 Funding Request Contents and Instructions ................................................................. 9 Funding Request Tab ................................................................................................ 9 Contacts Tab ........................................................................................................... 10 Addresses Tab ........................................................................................................ 10 Activities Tab ........................................................................................................... 10 Documents Tab ....................................................................................................... 11 Application Submittal and Deadline ............................................................................ 11 Application Documents............................................................................................... 12 Electronic and Original Signatures ............................................................................. 12 CalRecycle Documents .............................................................................................. 12 Funding Request Certification .................................................................................... 12 Applicant’s Required Authorization Documents .......................................................... 12 Individual Application Authorization Documents: ..................................................... 13 Regional Application Authorization Documents: ...................................................... 13 Letter of Designation ............................................................................................... 14 Funding Request Review and Award Process .......................................................... 16 Funding Request Review Process .............................................................................. 16 Funding Award Process.............................................................................................. 16 Award Conditions ....................................................................................................... 16 Program Administration .............................................................................................. 17 Reporting Process ...................................................................................................... 17 Payment Request Process ......................................................................................... 17 Records Retention and Audit Consideration ............................................................... 18 Termination for Cause ................................................................................................ 18 Indemnity .................................................................................................................... 19 Compliance ................................................................................................................. 19 How to Reach Us ........................................................................................................ 19

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Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 3 Cycle Overview
Submittal of a Beverage Container Recycling City/County Payment Program (Program) Application constitutes acceptance of these Guidelines as the controlling requirements for receiving, spending, and accounting for funds and for reporting. The online Funding Request Application and the Guidelines shall constitute the Agreement.

The Department of Resources Recycling and Recovery (CalRecycle) offers the Beverage Container Recycling City County Payment Program pursuant to Public Resources Code (PRC) Section 14581 (a)(3)(A) of the California Beverage Container Recycling and Litter Reduction Act
(https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PRC&sec tionNum=14581). CalRecycle is distributing $10,500,000 in fiscal year (FY) 2023-24 to eligible cities and counties specifically for beverage container recycling and litter cleanup activities.

The p
urpose of the beverage container recycling program is to reach and maintain an 80 percent recycling rate for all California Refund Value beverage containers – aluminum, glass, plastic, and bi-metal. Projects implemented by cities and counties will assist in reaching and maintaining this goal.

These Guidelines describe the application and administrative processes to implement the Program. Recipients are responsible for and accountable for ensuring that expenditures are appropriate, and that recipients maintain proper internal supporting documentation. To ensure full compliance with the processes and requirements, recipients must adhere to these Guidelines and the provisions set out in PRC 14581 (https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PRC&sec tionNum=14581) et al.

Thi
s resource document provides applicants with instructions to access and complete the application online and information about program administration. The web-based application is in CalRecycle’s City/County Annual Payment and Reporting System (CAPRS)
(https://secure.calrecycle.ca.gov/CAPRS/SignIn.aspx?ReturnUrl=%2fCAPRS%2f). The applicant will need to sign in to CAPRS to complete and submit an application.

No
te: The following terms used in this document are defined below, unless the context clearly indicates otherwise:
• “Applicant” refers to either the legal name of the entity that is legally responsible for program administration and any entity that will receive and control program funded equipment, if awarded, or to a person who is completing an application on behalf of the Applicant (this is usually the primary contact listed on the application, but could also be the secondary contact, signature authority, or consultant).
• “You” refers to a person who is completing the application on behalf of the Applicant.

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Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 4 Timeline
October 19, 2023: Funding Request Open Date

January 17, 2024: Funding Request Due Date
• Applicants must submit funding request in CAPRS by 11:59 p.m. on this date. • Customer service will be available until 4:00 p.m. on this date.

April 2024 (tentative): Payment Awards and Beginning of Term (Request for Approval Date)
• CalRecycle considers funding recommendations, and if approved, conditionally awards projects during this month.
• Program Expenditures may start no earlier than the date of the award.

June – July 2024 (tentative): Payments Distributed

March 1, 2026: Term End Date

April 1, 2026: Reporting Due Date

Eligible Applicants
Eligible applicants include cities, counties, or cities and counties in California, as identified by the California Department of Finance, unless otherwise determined by CalRecycle.

California Labor Code section 1782 prohibits a charter city from receiving state funding or financial assistance for construction projects if that charter city does not comply with Labor Code sections 1770-1782. If any applicants or participating entities are charter cities or Joint Powers Authorities that include charter cities, the lead participating entity must certify on the Detail tab of the application that Labor Code section 1782 does not prohibit any included charter city from receiving state funds for the project described in this application. If it is determined after award that an applicant or participating entity is a charter city prohibited from receiving state funds for this Program, the project will be terminated and any disbursed Program funds shall be returned to CalRecycle.

Individual Application
An Individual Application is one in which a single eligible entity will be responsible for project implementation. The applicant in an Individual Application will be responsible for the performance of the Program and all related documentation. In addition, the applicant will be the only entity receiving any real or personal property that is purchased with Program funds.

Regional Application
Local governments may join together in a Regional Application in which two or more eligible jurisdictions join together for the purpose of project implementation. A Regional Lead Participant must be designated to act on behalf of all Non-Lead Participants. The Lead Participant is the applicant, and if awarded, will be the entity responsible for the performance of the Program and all required documentation. CalRecycle will direct all 677

Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 5 official correspondence and payments to the Lead Participant. If a jurisdiction is a Non- Lead Participant in a Regional Application, it may not apply individually.

Eligible Projects/Products
Eligible activities include, but are not limited to:
• New or existing curbside recycling programs.
• Neighborhood drop-off recycling programs.
• Public education promoting beverage container recycling. • Litter prevention and cleanup where the waste stream includes beverage containers that will be recycled.
• Cooperative regional efforts among two or more cities and counties or both. • Supporting AB 341 Mandatory Commercial Recycling (MCR) requirements. For additional information on MCR and definitions of “businesses” and “multi-family residential dwellings” as they relate to this regulation, see Mandatory Commercial Recycling (https://www.calrecycle.ca.gov/Recycle/Commercial/). o Infrastructure for businesses to recycle beverage containers. o Support for new or existing beverage container recycling programs for multi-family residential dwellings.
o Public education and outreach that include a beverage container recycling component.

Available Funds
• $ 10,500,000 is available for fiscal year 2023–24, subject to funding availability. • Each City is eligible to receive $5,000 or an amount calculated by CalRecycle, on a per capita basis, whichever is greater.
• Each county is eligible to receive $10,000 or an amount calculated by CalRecycle, on a per capita basis, whichever is greater.

The calculation is based upon the population in the incorporated areas of a city, or a city and county, or the unincorporated area of a county as of January 1, 2023 (Department of Finance E-1 Population Estimates for Cities, Counties, and the State with Annual Percent Change – January 1, 2022, and 2023. Sacramento, California, May 2023.)

Term
The Term begins from the date of the award and ends on March 1, 2026. Eligible costs must be incurred no later than March 1, 2026.

Recipients are notified by email once the awards are approved and will be provided the listing on the awarded amount.

Eligible and Ineligible Costs
All eligible expenditures are subject to proportionate cost/rate to beverage container recycling activities (i.e., a flyer containing equal parts E-Waste, Oil, Household Hazardous Waste, and Beverage Container Recycling would be funded at a 25 percent proportionate cost rate). Multi-bin, co-mingled, and single stream systems may also require a proportionate cost rate to be applied to the expenditure. The funding level for beverage container portions for activities will be approved on a case-by-case basis by a CalRecycle Regional Representative.
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Beverage Container Recycling City/County Payment Program, (FY 2023–24) 6

Bins/Litter Reduction. Please distinguish between litter reduction projects and waste management projects. Trash only receptacles are not considered litter reduction and will be considered as ineligible expenditures. The purchase of multi-material recycling bins (to include beverage container recycling), permanently attached together, is an eligible expense and may be funded. Litter reduction activities must include beverage containers as part of the waste stream and must be recycled.

Water Refill Stations. Expenditures related to the installation or replacement of infrastructure, plumbing, maintenance, additional attachments, education & outreach, or modifications related to water refill stations are now eligible. The intent is to reduce the number of single-use beverage containers from entering the waste stream. Refillable water bottles (e.g., water cooler services, canteen water bottles, etc.), are currently still ineligible.

Advertising/Promotion. If you plan to spend Program funds on advertising/promotion, submit the artwork, brochure, radio script, flyer, or poster to the assigned CalRecycle Regional Representative for your jurisdiction for approval prior to going to print/production. CalRecycle Regional Representatives are listed on the Funding Request page in CAPRS.

Education/Outreach. Education and outreach activities and materials are subject to proportionate cost/rate. Recipients must provide supporting documentation to the CalRecycle Regional Representative for approval. For example, a recycling guide costs $5,000. The guide includes material topics such as oil, electronic waste, sharps, organics, cardboard, and beverage container recycling. The beverage container recycling portion is 1 of 4 pages of the entire guide. Therefore, staff would approve 25 percent (or $1,250) in this case as an eligible expenditure.

Acknowledgement. Recipients are not required to acknowledge CalRecycle’s support when activities or project funded, in whole or in part, by this Agreement are publicized in any news media, brochures, articles, seminars or other type of promotional material.

California Resource Recovery Association Conference. If you anticipate attending the California Resource Recovery Association annual conference, or other conference related to beverage container recycling, please limit the expenditures to registration and travel for no more than two (2) staff. Please contact your CalRecycle Regional Representative before making travel plans in order to ensure that the trip is eligible for reimbursement. Travel expenses must follow the criteria for state travel expenses. The most current information related to travel expenses reimbursable by the state can be found at the California Department of Human Resources webpage (https://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx).

Pe
rsonnel Hours. If you are charging personnel hours, ensure the supporting documentation includes actual hours worked and rate of pay. Program funding will only pay for direct time toward activities related to increasing beverage container recycling.

Litter Clean-Up Event. If you are sponsoring a litter cleanup event, in which beverage containers are part of the waste stream and are being recycled, Program funds may be used to pay for charges related to the cleanup. This may include supplies (i.e., bags, 679

Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 7 liners, grabbers, and gloves), personnel, and safety items (i.e., water, vests, and goggles). However, giveaways, incentives, food and/or promotional T-shirts are ineligible expenditures.

Promotional Items/Stuff We All Get. In accordance with the governor’s directive, promotional items are ineligible expenses under CalRecycle’s grant/direct payment programs. More information can be found on Promotional Items/SWAG (Stuff We All Get) (https://www.ca.gov/archive/gov39/2011/02/18/news16911/index.htmlhtt).

Ineligible Activities/Items.

Any activity/items unrelated to beverage container recycling or litter reduction to include, but are not limited to:
• Recycled Content Products.
• Pet/BioBag Waste Bags.
• Monetary/Gift Card Rewards for Recycling Activities/Challenges. • Membership for Associations.
• Out-of-State Conferences.
• Trash-Only Containers.
• Refillable Water Bottles.
• Water Drop-Off Services.
• Activities solely related to used oil, E-waste, household hazardous waste, organics, compost, cardboard recycling, and waste.
• Items or services whose cost is covered by another CalRecycle Grant. • Any costs for construction projects by charter cities prohibited by Labor Code section 1782.

Jurisdictions may incur eligible costs only during the Expenditure Period.

Public Records Requests
CalRecycle’s policy is to make records requested by the public promptly available in accordance with the laws governing disclosure of records and information to the public.

In general, all records in the possession of a state agency are public records subject to disclosure, unless a law provides that a particular kind of record or information is not a public record or is exempt or prohibited from disclosure.

Upon request, the entire contents of the submitted application are subject to public records requests. This may include contact information, project summary, uploaded documents, and scoring information. Public records may be requested from CalRecycle through the California Public Records Act Requests web page (https://www2.calrecycle.ca.gov/Forms/ContactUs/PublicRecordsRequest/).

Confidentiality
The following describes the treatment of certain confidential or proprietary information under the California Public Records Act (Government Code 6250, et seq.) and related regulations. It also describes how questions are resolved on whether information is truly confidential, the legal protections for confidential information, and internal and program procedures to maintain confidentiality.

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Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 8 Confidential or Proprietary Information
Title 14 of the California Code of Regulations (14 CCR), sections 17041-17046 (https://www.calrecycle.ca.gov/Laws/Regulations/Title14/), states that confidential or proprietary information shall include, but is not limited to:
• Personal or business-r elated financial data, customer client lists, supplier lists and other information of a proprietary or confidential business nature provided by persons in applications, reports, returns, certifications or other documents submitted to [CalRecycle] which if released would result in harmful effects on the person’s competitive position.
• Tax information prohibited from disclosure, pursuant to the Revenue and Taxation Code.

Accordingly, appropriate documents submitted with an application that are clearly marked, on each page, “confidential or proprietary information” will be treated by CalRecycle pursuant to the procedures set forth in 14 CCR sections 17041-17046.

However, the law does not treat documents marked as “confidential or proprietary information” (such as sales brochures, promotional literature and other general non- financial documents) as confidential if they do not fall within the categories of protected financial documents listed above.

What if there is a question about what is confidential? If CalRecycle receives a request to disclose data claimed by the applicant to be confidential, CalRecycle would notify the applicant of the request and state that the documents were under review to determine whether information was correctly identified as “confidential.” If there was any question as to whether specific information was confidential, CalRecycle would contact the person(s) identified in the application to provide a justification and statement why the information is confidential. The process for evaluating confidentiality claims is set forth in section 14 CCR 17046.

What procedures does CalRecycle have in place to ensure that confidential information is kept confidential?
Confidential or proprietary information will be evaluated and analyzed only by CalRecycle staff, kept confidential, and will be maintained with restricted access.

Records no longer needed to provide the services offered under the Program are periodically destroyed, when allowed by audit policies and state law.

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Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 9 Application Instructions
Application Access
The application is available for cities and counties to apply for Program funds by completing a Funding Request in CalRecycle’s web-based City/County Annual Payment and Reporting System (CAPRS). Access to CAPRS is secure; therefore, you must have a CalRecycle WebPass to log in to the system. Those who have not previously obtained a CalRecycle WebPass can create an account at the CalRecycle WebPass page (https://secure.calrecycle.ca.gov/WebPass/).

• First time users of CAPRS must contact the CalRecycle Regional Representative (https://www2.calrecycle.ca.gov/BevContainer/Grants/CityCountyContacts/) and request access to CAPRS. After the request is received and approved, a WebPass invitation will be sent along with an email granting access to CAPRS. • Returning us
ers can immediately login to CAPRS.

Note: WebPass accounts are created for individuals, not organizations, and are tied to the individual’s specific email address. If the individual’s email address changes or becomes inactive, a new WebPass account is needed to access CAPRS. All individuals must create their own password. Passwords should not be shared within the organization. Access cannot be granted to the on-line application unless the applicant is designated as a contact in CAPRS.

The components of the Funding Request are divided into tabs. To fill out a Funding Request, click on each tab and complete the sections in each tab as required. General instructions are on the top of each page. A complete Funding Request application includes a Funding Request Certification signed by the applicant’s signature authority and a valid Resolution. Additional documents may be required. See the Application Documents section.

Funding Requests must be submitted no later than 11:59 p.m. on January 17, 2024.

The system will not allow any Funding Requests to be submitted after the deadline (PRC section 14581 (a)(3)(E)). Customer service will be available until 4:00 p.m. on the application due date either by emailing [email protected] or calling Kelly Marshall at (916) 324-4481.

Funding Request Contents and Instructions
Funding Request Tab
This tab provides a summary of the funding status, eligible Program funds, due dates, program requirements, checklist, contacts, addresses, documents, region information, and a link to this document, the Beverage Container Recycling City/County Payment Program Guidelines. It is the applicant’s responsibility to ensure that all required documents, based on the individual or regional application, are submitted by the appropriate due date.

To begin, click the Edit button. Start with the Funding Request Type and use the drop down to select either Individual or Regional.

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Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 10 Note: If the applicant selected Regional as the Funding Request Type, a new tab titled Participating Jurisdictions will be added to the row of tabs. This is where the participating jurisdictions are selected, and their authorizing documents are uploaded.

Contacts Tab
The application is required to have only one Primary Contact and at least one Signature Authority. Contacts will automatically populate based on your previous year’s application, when applicable. You must verify that the contacts are still the same; otherwise, you can add, edit, or delete contacts before you submit your application. • Signature Authority. The person(s) authorized to sign CalRecycle documents, such as Funding Request Certification and Expenditure Reporting Certification, etc., as authorized by a board/council-adopted Resolution or Letter of Designation.
• Primary Contact. One person who has been authorized by the Signature Authority/Designee to manage and oversee the Program. This person will be the first contact with whom the CalRecycle Regional Representative will communicate.
• Secondary Contact. A person authorized (by the Primary Contact or Signature Authority/Designee) as the alternate person with whom the CalRecycle Regional Representative will communicate. (Not required)

Addresses Tab
A payment and a physical address are required. Payments will be mailed to the payment address. To comply with the requirements of Chapter 8400 of the State Administrative Manual (Warrants Payable to Counties), the county treasurer’s address will be identified as the payment address for counties. If one address is used for more than one address type, only enter the address once, and check the boxes next to the appropriate address types.

Activities Tab
Pursuant to PRC section 14581 (a)(3)(C), these funds shall not be used for activities unrelated to beverage container recycling or litter reduction. Approved activities are listed in the Activities tab, by category, in the Funding Request. The Other field is provided to allow additional activities to be listed. These are subject to approval by CalRecycle.

Eligible activities include, but are not necessarily limited to:
• New or existing curbside recycling programs.
• Neighborhood drop-off recycling programs.
• Public education promoting beverage container recycling. • Litter prevention and cleanup where the waste stream includes beverage containers that will be recycled.
• Cooperative regional efforts among two or more cities and counties, or both. • Supporting AB 31 Mandatory Commercial Recycling (MCR) requirements. For additional information on MCR and definitions of “businesses” and “multi-family residential dwellings” as they relate to this regulation, see Mandatory Commercial Recycling (https://www.calrecycle.ca.gov/Recycle/Commercial/). o Infrastructure for businesses to recycle beverage containers. 683

Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 11 o Support for new or existing beverage container recycling programs for residential dwellings.
o Public education and outreach that include a beverage container recycling component.

Documents Tab
When uploading a document, enter a document title, select the appropriate document type from the drop-down list, and enter the date that it was executed/signed, if applicable, or select “today’s date.”

Application Submittal and Deadline
The Submit Funding Request to CalRecycle button located on the Funding Request tab will be enabled after all required documents have been uploaded.

Click the Submit Funding Request to CalRecycle button and the application status will change to Submitted. You can only submit the application once.

You must submit your application no later than 11:59 p.m. on January 17, 2024.

Customer service will be available until 4:00 p.m. on the application due date either by emailing [email protected] or calling Kelly Marshall at (916) 324-448 1,
however, there is no guarantee CalRecycle will be able to provide support if there is an influx of inquiries.

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Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 12 Application Documents
Electronic and Original Signatures
CalRecycle now allows for certified e-Signature or original wet signature on documents or forms that certify legally binding information.

Note: E-signatures must include the first and last name of the Signature Authority, be in the Adobe Digital ID format (or through another certified digital signature program) and cannot be completed using the “Fill and Sign” function within Adobe. Any document using the “Fill and Sign” function, is considered incomplete and may be sent back to the applicant.

Once the document(s) have been signed by the Signature Authority, upload the digitally signed document, or scan the wet signature and save it to CAPRS. Retain the original document for potential CalRecycle audits. See Audit Considerations Section of the Procedures and Requirements document for more information.

If you have questions, email [email protected].

CalRecycle Documents
To access a document, click on the link, open it up, fill it out, save it to your computer, and upload it to the Documents tab. If you are having trouble with a document, email [email protected] or call ( 916) -324-4481

Altered or reproduced CalRecycle documents or templates may result in automatic disqualification of your application. Unless a document specifies that it may be reproduced as necessary, do not alter CalRecycle documents.

Note: Do not include special characters in file names. Doing so may result in automatic disqualification of your application.

Funding Request Certification
The Funding Request Certification is a required document that must be generated from CAPRS. After each tab of the application is completed and documents are uploaded, generate the Funding Request Certification from the Funding Request tab. A certified digital signature or wet signature from the authorized Signature Authority (identified in your Resolution or Letter of Designation) is required, then scan the document, upload to the Documents tab, and retain the original hard copy document.

Applicant’s Required Authorization Documents
Below is a list of required authorizing documents by application type that the applicant is responsible for preparing and uploading to their application.

Resolution
Any applicant that is subject to a governing body must upload a Resolution that authorizes specific payment program-related matters. A copy of the authorizing Resolution is a required application document that must be uploaded no later than the 685

Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 13 Funding Request due date or CalRecycle will deem the application incomplete and disqualify the applicant.

Note: For Resolution, Letter of Authorization, and Letter of Designation templates, refer to the Resolution and Letter Examples
(https://www.calrecycle.ca.gov/Funding/SampleDocs) web page. CalRecycle staff are available to answer questions about the Resolution or to review your draft Resolution to ensure it meets the requirements of the payment program. You may email your draft Resolution to [email protected].

Individual Application Authorization Documents:

The Resolution must:

1. A uthorize submittal of an application for one or more specifically named CalRecycle payment programs or for all CalRecycle payment programs for which the applicant is eligible.

2. Identify the time period during which the authorizations are valid. a. Valid until rescinded is encouraged; however, periods of less are acceptable.
b. If a Resolution does not specify a time period, CalRecycle will consider the Resolution valid for one year from the date of adoption.

3. Identify the Signature Authority by listing the job title of the person(s) authorized to sign all payment program-related documents necessary to implement and close- out the cycle(s).
a. (Optional but encouraged) The Resolution should authorize the Signature Authority to delegate their signature authority to another person identified by job title. Applicants can only submit a Letter of Designation if the corresponding Resolution includes designee language.

4. Be signed or certified by the governing body.

Note: The Signature Authority must sign a Letter of Designation prior to the designee’s exercise of their authority.

Regional Application Authorization Documents:

Lead Participant
The Lead Participant must submit an approved Resolution that authorizes it to act as a lead on behalf of itself and the participating entities no later than the application due date or CalRecycle will deem the application incomplete and disqualify the applicant.

The Resolution must:

1. A uthorize submittal of a Regional Application on behalf of itself as Lead Participant and all other Non-lead Participants for a specifically named CalRecycle program.

2. Identify the time period during which the authorizations are valid. a. Valid until rescinded is encouraged; however, periods of less are acceptable.
b. Five years is also encouraged; however, periods of less than five years are acceptable.
i. A Resolution that is valid for more than 1 year must contain either:

1. a list of all potential jurisdictions that may serve as Non-Lead Participants, or
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Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 14

2. a provision that the Signature Authority may alter the list of Non-Lead Participants for each Program cycle.
c. If a Resolution does not specify a time period, CalRecycle will consider the Resolution valid for one year from the date of adoption.

3. Identify the Signature Authority by listing the job title of the person(s) authorized to sign all payment program-related documents necessary to implement and close- out the cycle(s).
a. (Optional but encouraged) The Resolution should authorize the Signature Authority to delegate their signature authority to another person identified by job title. Applicants can only submit a Letter of Designation if the corresponding Resolution includes designee language.

4. Be signed or certified by the governing body.

Non-Lead
Participant
The Non-Lead Participant prepares the Letter of Authorization (LOA) and gives the Lead Participant authorization to apply for and to act on its behalf in the implementation and administration of the program.

Applicant must submit a Letter of Authorization no later than the Funding Request due date or CalRecycle will remove the Non-Lead Participant(s) from the application.

The LOA must:

1. B e on the Non-Lead Participant’s official letterhead.

2. Specify payment program name.

3. Be valid for as long as the Lead Participant’s Resolution, not to exceed five years; otherwise, the participating entity must date the letter within the last 12 months.

4. A uthorize the Lead Participant to submit a Regional Application and act as Lead Agency on behalf of the Non-Lead Participant.

5. A uthorize the Lead Participant to execute all documents necessary to implement the project.

6. Be signed by an individual authorized to contractually bind the Non-Lead Participant.

For LOA templates refer to the Resolution and Letter Examples (https://www.calrecycle.ca.gov/Funding/SampleDocs) web page.

Let
ter of Designation
CalRecycle requires a Letter of Designation (LOD) only when the Signature Authority identified in the approved Resolution chooses to delegate their signature authority to another person.

The approved Resolution must indicate the Signature Authority’s ability to delegate or designate their authority. The applicant must upload the LOD prior to the designee’s exercise of their authority. If the designee signs an application document in place of the Signature Authority, the applicant must upload the LOD with their application.

The LOD must:

1. Be on the applicant’s letterhead.

2. Include the job title of the designee and the scope of the designee’s authority.

3. Include the time period during which the designee may exercise the authority.

4. Be signed by the Signature Authority.
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Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 15

The designee’s authority may not extend beyond the effective date of the approved Resolution. For example, if the Resolution is effective until December 31, 2024, then the Letter of Designation may not be effective beyond December 31, 2024. If the letter does not identify a valid time period, the letter will follow the same time frame as the Resolution.

For LOD templates refer to the Resolution and Letter Examples (https://www.calrecycle.ca.gov/Funding/SampleDocs) web page. 688

Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 16 Funding Request Review and Award Process
Funding Request Review Process
After the close of the application period, CalRecycle staff will review the applications for completeness and eligibility. Only complete applications will be considered for award.

Funding Award Process
For qualifying applications, CalRecycle staff will develop funding recommendations for the consideration and approval of CalRecycle’s Director, or their designee; CalRecycle tentatively schedules this for April 2024. CalRecycle reserves the right to partially fund or fund individual phases of selected proposals, and CalRecycle may fund an amount less than requested.

CalRecycle reserves the right to not award any program funds under one or more cycles.

Award Conditions
When awarded, this program will be subject to two conditions:

1. The recommended jurisdiction must pay all outstanding debts due to CalRecycle, or bring current outstanding payments owed to CalRecycle by the RFA Award date.

2. T he recommended jurisdiction’s Signature Authority (or their delegated signature authority) must sign and return the Funding Request Certification to CalRecycle.

CalRecycle must receive the signed Funding Request Certification by the Funding Request due date.

Failure to comply with either condition will void the award.

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Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 17 Program Administration
Reporting Process
Expenditure reporting is a requirement for ongoing eligibility for the Program.

Recipients must spend the Program funds by March 1, 2026 with a reporting due date of April 1, 2026. Recipients must meet CalRecycle’s online reporting requirements.

Recipients may submit an Expenditure Report once all Program funds have been spent but no later than April 1, 2026. Failure to meet this reporting due date may result in the denial of future Beverage Container City/County Payment Program funding and/or collection of unspent/unreported Beverage Container Recycling City/County Payment Program funds.

Report all expenditures through CAPRS. Supporting documentation and proof of payment for all expenditures will be required. Failure to account for funds and/or ineligible expenditures may result in requiring reimbursement from and/or forfeiture of Beverage Container Recycling City/County Payment Program funds. In addition, recipients may be denied future Beverage Container Recycling City/County Payment Program funding.

Semi-Annual Reporting for AB 506
If your jurisdiction indicated that it was participating in mediation mandated by AB 506, filed for bankruptcy, or declared fiscal emergency, CalRecycle will request you submit a Semi-Annual Report. This report will track your progress as you expend your Program funds. You will be required to submit an Expenditure Report.

Unspent Funds
Unspent Program funds at the end of the term must be reimbursed by check to CalRecycle within 45 days of that date. Notify your CalRecycle Regional Representative if you will be sending in a check. The check will need to be labeled as City County Payment Program Unspent Funds for FY 2023-24 and mailed to:

CalRecycle, Accounting
P.O. Box 4025
Sacramento, CA 95812-4025

If there are questions or concerns related to expenditures, contact your CalRecycle Regional Representative
(https://www2.calrecycle.ca.gov/BevContainer/Grants/CityCountyContacts/).

Not
e: Program funds due to CalRecycle but left unpaid may result in a recipient not being eligible for future funding.

Payment Request Process
CalRecycle will approve Funding Requests and authorize the State Controller’s Office to make payments to each city and county. The warrant will arrive without a cover letter to the city or to the county treasurer. Payments must be placed into an interest-bearing 690

Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 18 account. Tracking and reporting of interest earned (if any) on the payment is not required. All interest accrued and received from the Program shall be used for eligible expenses related to the performance of this Agreement. Pursuant to PRC section 14581(a)(3)(F), CalRecycle may withhold payment to any city, county, or a city and county that has prohibited the siting of a certified recycling center at a supermarket site, caused a certified recycling center at a supermarket to close its business, or adopted a land use policy that restricts or prohibits the siting of a certified recycling center at a supermarket site within its jurisdiction since January 1, 2000.

Expenditure Payments
Expenditures must be incurred no earlier than the date of the award and no later than March 1, 2026. Proof of payment for expenditures incurred must occur and be submitted no later than April 1, 2026.

Records Retention and Audit Consideration
Recipients are responsible and accountable for all Program funds; therefore, it is essential that adequate supporting documentation and a clear paper/audit trail are maintained. The accounting of Program funds must be maintained in a manner that provides clear and separate tracking of funds and related transactions for fiscal program management and audit purposes.

CalRecycle, the Department of Finance, the California State Auditor, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the use of Program funds; and shall have the right to interview staff relevant to the audit. Examples of supporting documentation subject to audit include:
• Expenditure ledgers.
• Paid warrants.
• Travel logs.
• Payroll register entries.
• Time sheets.
• Contracts or change orders.
• Samples/pictures of items and materials developed with Program funds. • Invoices, receipts, cancelled checks.

Supporting documentation must clearly identify all eligible expenditures related to beverage container recycling and litter cleanup activities. All such records shall be maintained for possible audit for a minimum of three (3) years after the Program term end date, or until completion of any action and resolution of all issues, which may arise as a result of any litigation, dispute, or audit, whichever is later.

Termination for Cause
In the event the recipient fails to comply with the requirements of these Guidelines at the time and in the manner herein provided, CalRecycle may terminate the Agreement.

Recipients are encouraged to discuss any problems they may have in complying with these Guidelines with their CalRecycle Regional Representative to determine if CalRecycle can be of assistance.
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Applications Guidelines and Instructions
Beverage Container Recycling City/County Payment Program, (FY 2023–24) 19 Indemnity
Recipient agrees to indemnify, defend and save harmless the state, CalRecycle, its officers, agents, and employees from any and all claims and/or losses accruing or resulting from the performance of the Program.

Compliance
Recipient shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, and permits.

How to Reach Us
Your CalRecycle Regional Representative’s contact information is in CAPRS on your Funding Request page. This is the best contact for any questions about the Program.

Department of Resources Recycling and Recovery
Grant and Payment Unit 5
1001 I Street, MS 9A
Sacramento, CA 95814
Telephone: (916) 324-1237
Email: City County Payment Program ([email protected])

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Attachment C
Copy of City/County Payment Program
Cycle 23-24 Grant Check
693
694
Item Number: 24
City Council / Board of Directors
Consent Calendar
Meeting of: August 20, 2024
Submitted By:

Doug Mathews, Director of Public Works and Water

Subject:

CalRecycle Waste Tire Amnesty Grant (Cycle FY 2023-24) Acceptance and City of Victorville FY 2024-25 Budget Amendment
Recommendation:

That the Honorable City Council Adopt Resolution No. 24-083 to authorize acceptance of the CalRecycle Waste Tire Amnesty Grant (Cycle FY 2023-24) and amend the City of Victorville Fiscal Year 2024-25 budget to reflect $29,800 in additional revenue and expenditures related to the Waste Tire Amnesty Grant.

Fiscal Impact:

Acceptance of the CalRecycle Waste Tire Amnesty Grant (Cycle FY 2023-24) will increase the City’s FY 2024-25 revenue budget by $29,800 and increase expense appropriations by an equal amount in the following account numbers:
2704010-43110-21227 (Revenue – Waste Tire Amnesty Grant) $29,800 2704010-52300-21227 (Expense – Contract Services) $26,400 2704010-52170-21227 (Expense – Advertising) $3,400
There is no requirement for the City to provide matching funds. The City will expend the approved funding amount and then submit a request to CalRecycle for reimbursement.

Funds are tracked through City budget Org 2704010 (Waste Tire Amnesty Grant) and Project 21227 (Cycle 23-24).

Strategic Plan Goal:

This item aligns with Goal A of the Strategic Plan, Financial Sustainability. The State grant funds will reimburse the City for the costs of providing a tire drop-off program for residents, allowing the City to provide this service at no net cost to the City's Solid Waste (Fund 426) or Landfill Mitigation (Fund 427) budgets.
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Background:

California Public Resources Code (PRC) Section 42885(b) requires those who purchase a new tire to pay a “California tire fee” of $1.75 per tire. Public Resources Code (PRC) Section 42889 designates $0.75 of the fee to be used for programs to mitigate or remediate air pollution caused by waste tires. The balance of the fee goes to the California Tire Recycling Management Fund to fund the State’s waste tire program which is described in PRC Sections 42870-42875. Fees collected are to be used for programs to reduce tires sent to landfill; recycle and reclaim used tires to recover valuable natural resources; and to eliminate illegal dumping and unnecessary stockpiling of used tires.

CalRecycle offers several grants to achieve the objectives of the State’s waste tire program, including but not limited to a Tire Amnesty Grant and a Tire Cleanup Grant.

Each grant has a 2-year grant term, with the Waste Tire Cleanup Grant Program offered in even-numbered years and the Waste Tire Amnesty Grant offered in odd-numbered years. In fiscal year 2023-24, the State allocated a total of $1.25 million for the Local Government Waste Tire Amnesty Grant Program.

On April 20, 2021, the City Council adopted Resolution No, 21-026 which authorized the submittal of applications for the CalRecycle Waste Tire Amnesty Grant and authorized the City Manager or his designee as the signature authority to execute all grant documents necessary to secure grant funds and implement the approved grant project.

This authorization was utilized to submit the grant application to CalRecycle for the Cycle FY 2023-24 Waste Tire Amnesty Grant on March 13, 2023. CalRecycle notified the City on April 9, 2024, that the grant had been approved. Grant funds for the Cycle FY 23-24 Waste Tire Amnesty Grant funding cycle must be fully expended by October 30, 2025.

Discussion:

In accordance with the City’s grant policy, staff is seeking City Council authorization for acceptance of the grant award and amendment of the City’s FY 2024-25 budget to ratify the associated expenditure plan for the Cycle FY 2023-24 Waste Tire Amnesty Grant in the amount of $29,800.

The City will use the grant funds to continue to provide a free tire drop off program for City residents at the City of Victorville Recycling Drop-off Center, located at 15164 Anacapa Rd. In calendar year 2023, the City collected approximately 4,190 tires from the public through this drop-off program. Funds will also be used to advertise and promote proper tire disposal options.

The grant funds will be used to supplement other resources available under the Solid Waste and Landfill Mitigation budgets. The grant expenditure plan calls for $26,400 for contract services to pay for tire hauling and disposal and $3,400 for advertising.

The City previously applied for and received a Local Government Waste Tire Amnesty Grant for Cycle 2021-22 in the amount of $10,064.00.

Staff remains available for any questions the Council may have. 696
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Attachments: A. Resolution No. 24-083
B. CalRecycle Procedures and Requirements, Local Government Waste Tire Amnesty Grant Program
C. Notice of Award
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Attachment A
Resolution No. 24-083
698
RESOLUTION NO. 24-083

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

VICTORVILLE AUTHORIZING ACCEPTANCE OF THE CALRECYCLE
WASTE TIRE AMNESTY GRANT, CYCLE 2023-24 AND AMENDING

THE CITY OF VICTORVILLE ANNUAL BUDGET FOR FISCAL YEAR
2024-25
WHEREAS, pursuant to California Public Resources Code Sections 42870- 42875, the Department of Resources Recycling and Recovery (CalRecycle) has established various grants to make payments to qualifying jurisdictions to implement programs to clean up and recycle waste tires; and
WHEREAS, the Victorville City Council previously adopted Resolution No. 21- 026 on April 20, 2021, which authorized the City to apply for CalRecycle Waste Tire Amnesty Grants; and
WHEREAS, CalRecycle has notified the City that grant funds have been awarded to the City for the Waste Tire Amnesty Grant Cycle 2023-24.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The City of Victorville is authorized to accept the Waste Tire Amnesty Grant Cycle 2023-24 grant funds from CalRecycle.

Section 2. The City of Victorville Fiscal Year 2024-25 budget shall be amended to reflect additional revenues in the amount of $29,800 (2704010-43110-21227) and additional expenses in the amount of $26,400 (2704010-52300-21227) for Contract Services and $3,400 (2704010-52170-21227) for Advertising.

Section 3. That copies of such amended budget, certified by the City Clerk, shall be filed with the auditors of the City of Victorville and in the office of the City Clerk for public inspection and certified copies thereof shall be made available for use by City departments, offices, and subsidiary districts of the City.

Section 4. This Resolution shall take effect immediately upon its adoption. 699
Attachment B
CalRecycle Procedures and Requirements
Local Government Waste Tire Amnesty Grant
Program
TA 7 Cycle Fiscal Year 2023-24
700
Procedures and Requirements
Local Government Waste Tire Amnesty Grant Program (FY 2023–24) 1

February 2023
Department of Resources Recycling and Recovery

Exhibit B
Procedures and Requirements Local
Government Waste Tire Amnesty Grant
Program
TA7 Cycle Fiscal Year 2023–24

Copies of these Procedures and Requirements must be shared with both the Finance Department and the staff responsible for implementing the grant activities.

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Procedures and Requirements
Local Government Waste Tire Amnesty Grant Program (FY 2023–24) 2

Table of Contents
Exhibit B .......................................................................................................................... 1 Procedures and Requirements Local Government Waste Tire Amnesty Grant Program 1 Introduction .................................................................................................................. 3 Milestones ................................................................................................................... 3 Grants Management System (GMS) ............................................................................ 3 Accessing the Grant ................................................................................................. 3 Contact Updates ...................................................................................................... 4 Prior to Commencing Work .......................................................................................... 5 Reliable Contractor Declaration ............................................................................... 5 Waste & Used Tire Hauler and End Use and Disposal Facilities ............................. 5 Waste Tire Hauling Limits ........................................................................................ 6 Maximum Tires Per Individual .................................................................................. 6 Grant Term .................................................................................................................. 7 Eligible Costs ........................................................................................................... 7 Ineligible Costs ......................................................................................................... 8 Modifications ............................................................................................................ 8 Acknowledgements .................................................................................................. 9 Reporting Requirements ........................................................................................ 10 Electronic and Original Signatures ......................................................................... 10 Progress Report ..................................................................................................... 10 Final Report ........................................................................................................... 11 Grant Payment Information .................................................................................... 11 Audit Considerations .............................................................................................. 13

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Procedures and Requirements
Local Government Waste Tire Amnesty Grant Program (FY 2023–24) 3

Introduction
The Department of Resources Recycling and Recovery (CalRecycle) administers the Local Government Waste Tire Amnesty Grant Program. These Procedures and Requirements describe project and reporting requirements, report due dates, report contents, grant payment conditions, eligible and ineligible project costs, project completion and closeout procedures, and records and audit requirements.

In a Regional Grant, the term “grantee” used throughout this document refers to the Lead Participant (Lead). The Lead is designated to act on behalf of all Non-Lead Participant(s). The Lead manages the grant, is responsible for the performance of the grant and all required documentation, and administers the grant funds to its Non-Lead Participants on its behalf.

This document is attached to, and incorporated by reference, into the Grant Agreement.

Milestones
Note to Proceed Date: Grant Term Begins on the date that CalRecycle emails the Notice to Proceed.

With each Payment Request: Progress Report Due
October 30, 2025: Final Report and Final Payment Request Due October 30, 2025: Grant Term End

Grants Management System (GMS)
GMS is CalRecycle’s web-based grant application and Grants Management System.

Access to GMS is secure; grantees must log in using a WebPass. WebPass accounts are tied to a specific email address. If an email address changes, or if it becomes inactive, the grantee must create a new WebPass account to continue accessing GMS.

Establish or manage a WebPass at CalRecycle’s WebPass page (https://secure.calrecycle.ca.gov/WebPass/).

Accessing the Grant
Grantees must log in to GMS (https://secure.calrecycle.ca.gov/Grants) using their web pass. After logging in, locate the grant in the My Awarded/Open Grants table and select the Grant Management link. The Grant Management Module includes the following sections:
• Summary tab: Shows approved budget, paid and remaining amounts. (This section is available to the grantee in read-only mode.) • Payment Request tab: Grantee requests reimbursement.
• Reports tab: Grantee uploads required reports.
• Documents tab: Grantee uploads all other grant documents that are not supporting documents to a payment request or a report. This section also provides access to documents that were uploaded within other sections of GMS. • Sites tab: Shows amnesty event locations.

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Procedures and Requirements
Local Government Waste Tire Amnesty Grant Program (FY 2023–24) 4

Follow the instructions in GMS to work in the system. The following sections describe the reports, transactions, and supporting documents CalRecycle requires.

Contact Updates
Access to the grant is limited to those listed in the Contacts tab of the Application Module with the “Allow Access” check box marked. A contact may be listed but not granted access by not checking the box. Please note, if a contact is granted access to a grant, they will be able to edit contacts, submit payment requests, upload reports, and view all documents. Those with access may update contact information for all contact types except Signature Authority. Email the assigned Grant Manager regarding any changes to Signature Authority information.
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Procedures and Requirements
Local Government Waste Tire Amnesty Grant Program (FY 2023–24) 5

Prior to Commencing Work
Prior to commencing work under this grant, the grantee’s Grant Manager or primary contact and authorized grant Signature Authority should review the Terms and Conditions (Exhibit A) and the Procedures and Requirements (Exhibit B) to identify key grant administrative requirements. Evaluation of the grantee’s compliance with these requirements is a major focus of grant audits.

Reliable Contractor Declaration
Prior to authorizing a contractor or subcontractor to commence work under this grant, the grantee shall submit to the Grant Manager a declaration from the contractor or subcontractor, signed under penalty of perjury, stating that within the preceding three (3) years, none of the events listed in section 17050 of Title 14 (https://www.calrecycle.ca.gov/Laws/Regulations/Title14/), California Code of Regulations, Natural Resources, Division 7, has occurred with respect to the contractor or subcontractor. The grantee must submit this form for each contractor and subcontractor working under the grant.

If a contractor or subcontractor is placed on the CalRecycle Unreliable Contractor List (https://www.calrecycle.ca.gov/Funding/Unreliability/) after award of this grant, the grantee may be required to terminate the contract. Obtain the Reliable Contractor Declaration form (CalRecycle 168) from CalRecycle's Grant Forms web page (https://www.calrecycle.ca.gov/Funding/Forms/).

The grantee must upload a scanned copy of each signed Reliable Contractor Declaration form in GMS. To upload the form:

1. Go to the Reports tab.

2. Click on Reliable Contractor Declaration under Report Type.

3. Click the Add Document button.

4. Select Reliable Contractor Declaration in the Document Type drop down box, enter a document title, click the Browse button to search and upload the document, and then Save.

5. Click on the Submit Report button.

For further instructions regarding GMS, including login directions, see the “Grants Management System” section (above). For further instructions regarding uploading documents, see the “Grants Management System”
(https://www.calrecycle.ca.gov/funding/gms) section of the CalRecycle web site for instructions and links to instructional videos.

Waste & Used Tire Hauler and End Use and Disposal
Facilities
CalRecycle has specific requirements for the tracking of used and waste tires remediated with grant funds. To be reimbursed for the cost of tire collection, Grantees and their contractors must use a waste/used tire hauler that is registered with CalRecycle, unless it is exempt pursuant to Public Resources Code section 42954.

Furthermore, the tires must be transported to a facility that is permitted, excluded, exempted, or otherwise authorized by CalRecycle, by statute, or by regulation, to accept 705
Procedures and Requirements
Local Government Waste Tire Amnesty Grant Program (FY 2023–24) 6

waste and used tires, or to a facility that lawfully accepts waste and used tires for reuse or disposal

When planning for an amnesty event, the Grantee shall contact the CalRecycle Tire Management Program Hotline at (866) 896-0600 (toll free) to verify that the used tire hauler (tire hauler) and end use facility (facility) it intends to use are in compliance with applicable laws and regulations. The name and address of the tire hauler and the facility are necessary for verification.

A Tire Program Identification (TPID) Number will need to be obtained, by calling the Hotline number listed above for each amnesty event location.

Waste Tire Hauling Limits
The Grantee must comply with the hauling and manifest requirements set forth in Title 14, California Code of Regulations, sections 18461(b)(2) and (3). For purposes of amnesty events, these regulations provide that:
• The Grantee may accept up to 9 waste tires at amnesty events from individuals who are not registered waste tire haulers.
• The Grantee may accept 10-20 waste tires if the individual has a waiver from the Local Enforcement Agency (LEA).
o If the individual does not have a waiver from the LEA to haul more than 9 tires, the Grantee may accept the tires, but must report this information on the Unregistered Hauler & Comprehensive Trip Log Substitution Form (Unregistered Hauler Trip Log) (CalRecycle 204) and submit the form to CalRecycle within 30 days of acceptance of the tires.
o If the Grantee accepts more than 20 waste tires from an individual, the Grantee must report this information on the Unregistered Hauler Trip Log and submit the form to CalRecycle within 30 days of acceptance of the tires.
o The Unregistered Hauler Trip Logs should be sent to the following:

By mail: CalRecycle, Tire Hauler Compliance Unit, 10th Floor P.O. Box 4025
Sacramento, CA 95812
Email: [email protected]
Fax: (916) 319-7605

• The Grantee may also accept waste tires from farmers and small businesses that generated the tires in the normal course of operations and are not a tire changing business. Grantee must provide a manifest to this type of customer.

In addition, Senate Bill 230 (Cogdill, Chapter 41, Statutes of 2009) sets forth the following additional requirements:
• Any person transporting waste or used tires that were illegally dumped onto their property to an amnesty event must have written authorization from the LEA, which includes, dates and documentation that a police report has been filed for the illegally dumped tires.

Maximum Tires Per Individual
An individual should be limited to a maximum of 40 tires per amnesty event, or 40 tires per month if a permanent location.
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Procedures and Requirements
Local Government Waste Tire Amnesty Grant Program (FY 2023–24) 7

Grant Term
The Grant Term begins on the date of the Notice to Proceed (NTP) email, which is the formal notification from CalRecycle authorizing the grantee to begin the grant project and ends on October 30, 2025. The grantee must make all grant-eligible program expenditures and incur all grant-eligible costs within this period. Expenditures made or costs incurred prior to the NTP date or after the end date are not eligible for reimbursement.

The Final Report and final Payment Request are due on October 30, 2025. CalRecycle recommends reserving the period from August 4, 2025 to October 30, 2025 exclusively for the preparation of the Final Report and final Payment Request, though they may be completed earlier.

Eligible Costs
Grantees may incur eligible costs only during the Grant Term, which starts when the grantee receives a Notice to Proceed from CalRecycle and ends on October 30, 2025.

See “Grant Term” for additional information. All grant expenditures must be for activities, products, and costs specifically included in the approved Work Plan and approved Budget. To be eligible for reimbursement, costs must be incurred after receiving a Notice to Proceed and before the end of the Grant Term. All services must be provided, and goods received during this period in order to be eligible costs.

Invoices for goods and services must be paid by the grantee prior to the inclusion of those goods or services on a payment request.

Eligible costs are limited to the following:
• Cost of loading tires into transporting vehicles/trailers at the waste tire amnesty events.
• Cost of transporting waste tires by a waste tire hauler, registered or exempted by CalRecycle, to a permitted, excluded, or exempted waste tire storage facility, or other solid waste facility.
• Cost of transporting waste tires for a specific end-use to a CalRecycle approved end-use facility. Waste tires must be transported by a CalRecycle approved waste tire hauler to a CalRecycle approved end-use facility. • Cost of disposing of waste tires at a permitted, excluded, or exempted waste tire storage facility or disposal site.
• Any salaries and benefits for personnel directly involved in the administration and supervision of amnesty events, including the preparation of payment requests and final reports, incurred prior to the grant term end date. • Any salaries and benefits for personnel directly involved in event planning, creation of educational materials and advertisements in support of amnesty events and working at the amnesty events.
• Costs associated with outreach, such as the production/media purchases for educational materials such as flyers, brochures and radio and newspaper advertisements in support of the amnesty events, not to exceed 15 percent of the approved Budget.
• Supplies necessary for the events such as gloves, traffic cones and clipboards. • Tires generated from agricultural operations and small businesses that do not change tires on customer vehicles.
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Procedures and Requirements
Local Government Waste Tire Amnesty Grant Program (FY 2023–24) 8

• Costs of loading and transporting tires collected from specific cleanup days such as beach and river cleanups.
• Mileage of up to $0.655 per mile (or the rate identified on the CalHR website (https://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx) at the time the cost was incurred) for travel to amnesty events. • Overtime costs for local government staffing during specially scheduled evening or weekend events when pre-approved in writing by the Grant Manager when law or labor contracts require overtime compensation.

Ineligible Costs
Any costs not specifically included in the approved Budget and not directly related to waste tire amnesty events and the approved grant project are ineligible for reimbursement. The grantee should contact the Grant Manager if clarification is needed.

Ineligible costs include, but are not limited to:
• Costs incurred prior to the date that CalRecycle sends the Notice to Proceed email or after October 30, 2025.
• Personnel time for the preparation of a Waste Tire Amnesty Grant Application. • Any costs that are not consistent with local, state, and federal laws, guidelines, and regulations.
• Personnel costs incurred while an employee assigned to the grant project is not working on the grant (e.g., use of accrued time such as sick leave, vacation, etc.).
• Costs covered by, or incurred under, another CalRecycle-funded loan, grant, grant cycle or contract.
• Overhead (costs for accounting/budget/finance staff, rental/lease of space, utilities, copying, office supplies, etc.).
• Costs for obtaining necessary permits and licenses.
• Fines or penalties due to violation of federal, state, or local laws, ordinances, or regulations.
• Personnel travel or per diem costs, unless preapproved in writing by the Grant Manager.
• Cameras, cell phones, electronic personal data devices, pagers, and other similar electronic devices.
• Costs connected with contractor claims against the grantee. • Cost of collecting waste tires from waste tire generating businesses (those that change tires on customer vehicles) and/or waste tire haulers. • Cost of collecting waste tires from businesses that are responsible for contracting with registered waste tire haulers for the removal of their waste tires. o If it is determined that the Grantee has used grant funds for this purpose, costs incurred will be deemed ineligible and disbursed grant funds associated with these costs must be returned to CalRecycle.

Any costs that are unrelated to the grant project or unreasonable as determined by the Grant Manager.

Modifications
The grantee must submit any proposed revision(s) to the Work Plan and/or Budget in writing to the Grant Manager. The grantee may not incur costs or make expenditures 708
Procedures and Requirements
Local Government Waste Tire Amnesty Grant Program (FY 2023–24) 9

based on the revision without first receiving the Grant Manager’s written approval.

Proposed revisions must be clearly marked on the Work Plan and/or Budget and must be accompanied by a summary of proposed changes or modifications, including justification for the proposed changes. If approved, the Grant Manager will upload the final revised Work Plan and/or Budget to GMS and notify the grantee. The grantee may submit proposed revisions in conjunction with a Progress Report, but they cannot be submitted as part of the Progress Report. The grantee should retain the approval document(s) for audit purposes. See the “Audit Record/Access” section of the Terms and Conditions (Exhibit A).

To request a budget modification:
• Complete the Budget Modification document with proposed changes. • Email the Budget Modification document as an attachment to the Grant Manager.

Include a specific justification for the request in the email. • If the change involves adding a new line item to the budget, a narrative justification must also be included.

Acknowledgements
The grantee shall acknowledge CalRecycle’s support each time a project funded, in whole or in part, by this Agreement is publicized in any medium, including news media, brochures, or other types of promotional materials. The acknowledgement of CalRecycle’s support must incorporate the CalRecycle logo. Initials or abbreviations for CalRecycle shall not be used. The Grant Manager may approve deviation from this requirement on a case-by-case basis where such deviation is consistent with CalRecycle’s Communication Strategy and Outreach Plan. Contact your Grant Manager for the CalRecycle logo.

Any publicity or advertisement must clearly state:
• Tires will be accepted at no charge
• Whether tires on rims are accepted
• No tires from waste tire generating businesses will be accepted • The number of tires allowed
o Up to 9 tires without an exemption
o Between 10 and 20 tires with an exemption from the Local Enforcement Agency (LEA). If allowed, a contact number for the LEA should be provided. • Acknowledgement of CalRecycle’s support along with the CalRecycle logo.

Initials or abbreviations for CalRecycle may not be used. o The Grant Manager may approve deviation from this requirement on a case- by-case basis where such deviation is consistent with CalRecycle’s Communication Strategy and Outreach Plan. Contact your Grant Manager for the CalRecycle logo.

An advertisement for an amnesty event may be combined on the same publication with other advertising and a portion of the cost charged to the amnesty grant accordingly.

Preapproval of public education materials is not required, however if one or more of the required elements above are not included the CalRecycle Grant Manager may only approve part, or none of the expenditure. A copy of all public education materials paid for with grant funds must be included when reimbursement is requested.

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Reporting Requirements
The Grant Agreement requires a Progress Report and a Final Report; however, the Grant Manager may require additional Progress Reports at any time during the Grant Term. Failure to submit the Final Report with appropriate documentation by the due date may result in rejection of the Payment Request and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding.

The grantee must upload all reports in GMS. For further instructions regarding GMS, including login directions, see the “Grants Management System” section (above).

To upload a report:

1. Go to the Reports tab.

2. Click on the appropriate Report Type.

3. Click on the Add Document button.

4. Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save.
• Select the Back button to upload another document and continue the process until all required documents as listed below are uploaded. • The maximum allowable file size for each document is 35MB.

5. Click the Submit Report button to complete your report submittal. The Submit Report button will not be enabled until all required reporting documents are uploaded.

The reports must be current, include all required sections and documents, and must be approved by the Grant Manager before any Payment Request can be processed.

Failure to comply with the specified reporting requirements may be considered a breach of the Grant Agreement and may result in the termination of the Grant Agreement, rejection of the Payment Request, and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding. The grantee must report any problems or delays immediately to the Grant Manager.

Electronic and Original Signatures
CalRecycle requires certified e-Signature on documents or forms that certify legally binding information.

Note: E-signatures must include the first and last name of the Signature Authority, be in the Adobe Digital ID format (or through another certified digital signature program) and cannot be the “Fill and Sign” function within Adobe. Any documents using the “Fill and Sign” method is considered incomplete and may be sent back to the grantee.

If you have questions, email [email protected].

Progress Report
The grantee must submit a Progress Report by the due dates listed in the Milestones Section of this document. These reports should cover grant activities that occurred within the specified reporting period.

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Final Report
The Final Report is due October 30, 2025. This report should cover grant activities from the Notice to Proceed through October 30, 2025. The grantee must include the following items in the Final Report:
• The Grant Number, grantee’s name, and Grant Term.
• The following disclaimer statement on the cover page:
“The statements and conclusions of this report are those of the grantee and not necessarily those of the Department of Resources Recycling and Recovery (CalRecycle), its employees, or the State of California. The state makes no warranty, express or implied, and assumes no liability for the information contained in the succeeding text.”

The Progress Report and Final Report may be downloaded from the CalRecycle Grant Forms website (http://www.calrecycle.ca.gov/Funding/Forms) or from the Summary Tab in GMS.

Grant Payment Information
• Payment to the grantee for eligible grant expenses is made on a reimbursement basis only, and only for those materials and services specified in the approved grant application.
• The grantee must submit the required Progress Report/Final Report prior to, or concurrent with, submission of the Grant Payment Request. No reimbursement is made prior to Grant Manager approval of the report.
• The grantee must submit a completed Grant Payment Request and provide supporting documentation as described in the “Payment Request and Documentation” section.
• CalRecycle will make grant payments to only the grantee. It is the grantee’s responsibility to pay all contractors and subcontractors for purchased goods and services.
• CalRecycle will withhold and retain 10 percent of each approved Grant Payment Request amount until all conditions stipulated in the Agreement, including submission and Grant Manager approval of the Progress and Final Reports have been satisfied.
• CalRecycle will make payments to the grantee as promptly as fiscal procedures permit. The grantee can typically expect payment approximately 45 days from the date the Grant Manager approves a Grant Payment Request. • The grantee must provide a Reliable Contractor Declaration (CalRecycle 168) (https://www.calrecycle.ca.gov/Funding/forms/) signed under penalty of perjury by the grantee’s contractors and subcontractors in accordance with the “Reliable Contractor Declaration” section of the Terms and Conditions (Exhibit A). The declaration must be received and approved by the Grant Manager prior to commencement of work. See the “Reliable Contractor Declaration” section in Terms and Conditions (Exhibit A) for more information.

Payment Request and Documentation
Failure to submit the final Payment Request with appropriate documentation by the due date may result in rejection of the Payment Request and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding.

711
Procedures and Requirements
Local Government Waste Tire Amnesty Grant Program (FY 2023–24) 12

The grantee must submit payment requests in GMS. For further instructions regarding GMS, including login directions, see the “Grants Management System” section (above).

To submit a Grant Payment Request:

1. Go to the Payment Request tab.

2. Click on the Create a Payment Request button.
a. Choose Reimburse for the Transaction Type and enter the amount spent in each budget subcategory.
b. When the transaction is complete, click the Save button. c. After the transaction is saved, the Upload Supporting Documents button will appear in the lower right corner.

3. Click the Upload Supporting Documents button.
a. Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save. b. Select the Back button to upload another document and continue this process until all required supporting documents as listed below are uploaded.
c. The maximum allowable file size for each document is 35MB.

4. Click the Submit Transaction button, located on the transaction page, to complete your payment request. The Submit Transaction button will not be enabled until all required supporting documents are uploaded. a. Note: Once a transaction is saved, select the transaction number from the Payment Request tab to access it again. Please do not create multiple transactions for the same requested funds.

Supporting Documentation
• Grant Payment Request form (CalRecycle 87)
o A scanned copy with the signature of the signatory or his/her designee, as authorized by grantee’s Resolution, must be uploaded to GMS. ▪ Note: A designee may sign on behalf of the grantee if a) authorized by the Resolution, and b) a Letter of Designation has been provided to the Grant Manager.
• Cost and Payment Documentation
o Acceptable cost and payment documentation must include at least one of each of the following.
▪ Invoices, receipts, or purchase orders must include the vendor’s name and telephone number, address, description of goods or services purchased, amount due, and date. The claimed expenses should be highlighted each invoice.
o Proof of payment may include:
▪ copy of cancelled check(s) that shows an endorsement from the banking institution
▪ invoice(s) showing a zero balance, or stamped “paid” with a check number, date paid, and initials
▪ accounting system report from local government if it contains the vendor’s name, date of invoice, invoice number, check number or internal ID, and date amount was paid
▪ bank statement(s) along with a copy of the endorsed check or invoice showing the check number
▪ copy of an electronic funds transfer confirmation
▪ copy of a credit card statement(s)
712
Procedures and Requirements
Local Government Waste Tire Amnesty Grant Program (FY 2023–24) 13

o The Grant Manager may require additional cost and payment documentation as necessary to verify eligible costs.

• Expenditure Itemization Summary (CalRecycle 755)
Use this form to document grant expenses, arranged in the same budget categories as the approved Budget. Include only those expenditures authorized in the grant budget. Provide sufficient detail to allow the Grant Manager to match supporting documentation to each expenditure.

The following documents are part of the payment request, but may not be required each time:

• Personnel Expenditure Summary (CalRecycle 165)
Use this form for all grantee claimed personnel expenses. A grantee may use their own personnel expenditure summary form if it includes all the same components. Personnel hours and costs on the Personnel Expenditure Summary must be summarized and totaled by task and staff. It is not necessary to submit timesheets, however, they must be readily available should the Grant Manager, or an auditor, request them. Time must be computed on actual time spent on grant related activities and must be the actual amount paid to the employee. If the Summary shows time spent on additional projects, highlight the entries applicable to the grant. It is not necessary to submit a Personnel Expenditure Summary for contractors.

• Waste Tire Manifests
Grantee must provide documentation showing the transportation of all waste tires to an eligible facility. This can be in the form of waste tire manifest copies, or a spreadsheet approved by the Grant Manager. Provide justification if tires were hauled, but manifests are not included.

• Public Education/Advertising Artwork
Include a copy of all artwork paid for with grant funding during the reporting period, if applicable.

Payment Requests will be reviewed for accuracy and cost eligibility. The Grant Manager may request additional documentation and will adjust, as necessary.

Payments will be approved when the Grant Manager determines that the request is accurate, complete, eligible, and accompanied by all required documentations. All costs and activities claimed for reimbursement must be approved in the Budget. If the Grant Manager determines that an activity or cost is ineligible, inappropriate, excessive, unreasonable, or not related to the Grant, reimbursement will be adjusted accordingly.

All forms listed above are available from the CalRecycle Grant Forms web page (https://www.calrecycle.ca.gov/Funding/Forms).

Audit Considerations
The grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant subject to possible audit for a minimum of three (3) years after final payment date or Grant Term end date, whichever is later. CalRecycle may stipulate a longer period of records retention in order to complete any action and/or 713
Procedures and Requirements
Local Government Waste Tire Amnesty Grant Program (FY 2023–24) 14

resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later.

Examples of audit documentation include, but are not limited to, competitive bids, grant amendments if any relating to the Budget or Work Plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices, and cancelled checks. Please refer to the Terms and Conditions (Exhibit A) for more information.
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Attachment C
Notice of Award
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Item Number: 25
City Council / Board of Directors
Consent Calendar
Meeting of: August 20, 2024
Submitted By:

Jennifer Thompson, City Clerk

Subject:

Minutes of the May 21, June 4, and June 18, 2024, Regular City Council Meetings and June 6, 2024, Special City Council Meeting
Recommendation:

That the Honorable City Council approve the minutes of the Regular City Council Meetings held on May 21, June 4, and June 18, 2024, and the Special City Council Meeting held on June 6, 2024.

Fiscal Impact:

There is no fiscal impact as a result of this action.

Attachments: A. Minutes of the May 21, 2024, Regular City Council Meeting B. Minutes of the June 4, 2024, Regular City Council Meeting C. Minutes of the June 6, 2024, Special City Council Meeting D. Minutes of the June 18, 2024, Regular City Council Meeting 719
Attachment A
Minutes of the
May 21, 2024,
Regular City
Council Meeting
720

City Council Chambers
14343 Civic Drive
Victorville, CA
www.victorvilleca.gov

VICTORVILLE CITY COUNCIL

VICTORVILLE LIBRARY BOARD OF TRUSTEES

SOUTHERN CALIFORNIA LOGISTICS AIRPORT AUTHORITY

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

THE CITY AS HOUSING ASSETS SUCCESSOR

JOINT POWERS FINANCING AUTHORITY

VICTORVILLE WATER DISTRICT

Regular Meeting Minutes
Tuesday, May 21, 2024
6:00 p.m. Regular Session

6:00 p.m. Regular Session

Call to Order

Roll Call

Present: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: None

Also Present:

City Manager Keith C. Metzler, Deputy City Manager Sophie Smith, Deputy City Manager Jenele Davidson, City Clerk
Jennifer Thompson, City Attorney Andre de Bortnowsky

Invocation: Pastor Josh Gerbracht from First Assembly of God

Pledge of Allegiance: Police Captain Randy German

Special Presentations

Presentation of Awards – 2024 Public Works Day Essay Winners 721

Presentation to Fire Chief Willam Racowschi for his service to the City as Interim Fire Chief

City Clerk Swearing in of Fire Chief Bobby Clemmer

City Clerk Swearing in of Deputy Chief of Operations Andrew Roach

City Clerk Presents Agenda/Revisions to Agenda

City Clerk announced one (1) revision to the agenda. Revision to Agenda Item 13:

Attachment A - Exhibit A, recitals to eliminate the effective date making it possible to utilize the funding throughout the term of contract.

Conflict of Interest Declarations

There were no conflicts of interest reported.

Introduction to Public Comments

City Clerk Thompson provided an opening statement regarding public comments.

Public Comments

The following people spoke:

Jennifer McGough spoke on general items

Kyle Hovannesian spoke on general items

John Zuber spoke on general items

PUBLIC HEARING(S)

1. Consideration of Resolution Nos. VWD 24 -004 and VWD 24 -005 of the Board of Directors of the Victorville Water District to Fix, Levy, and Collect Standby Charges for Fiscal Year 2024-2025

Recommendation:

That the Honorable Victorville Water District Board of Directors:
(1) Conduct a Public Hearing, receive testimony for the adoption of proposed Resolution Nos. VWD 24-004 and VWD 24-005, and close the Public Hearing; (2) Adopt Resolution No. VWD 24 -004 entitled, a R esolution of the Board of 722
Directors of the Victorville Water District making its determination to Fix, Levy, and Collect Standby Charges for Water Improvement District One for Fiscal Year 2024-2025; and
(3) Adopt Resolution No. VWD 24- 005 entitled, a Resol ution of the Board of Directors of the Victorville Water District making its determination to Fix, Levy, and Collect Standby Charges for Water Improvement District Two for Fiscal Year 2024-2025.

Questions ensued

The Chair opened the Public Hearing

There were no speakers

The Chair closed the Public Hearing

Motion was made to approve staff recommendations point 2 and 3

Moved: Council Member Jones
Seconded: Council Member Irving

Comments ensued

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

CONSENT CALENDAR

2. Payroll Demand Schedule No. 9B

Recommendation:

That the City Council and Board of Directors ratify Payroll Demand Schedule No. 9B for Payroll Period March 1, 2024, through March 15, 2024, in the amount of $2,161,395.72 covering Check Nos. 33925 through 33945, including Vendor checks. Please note employee Check No. 33931 has a live Check and an EFT Advice. Also included are Advice Nos. 311494 through 312030, per adopted budget for Fiscal Year 2023-2024 (period covering July 1, 2023, through June 30, 2024).

3. Substitution of Trustee, Deed of Reconveyance and Termination and release of CC&Rs for Residential Compliance Program case number 19- 03-20 (15453 Hesperia Rd., Victorville, CA 92395); as well as acceptance and reallocation of 723
associated Program Income funds

Recommendation:

That City Council take the following actions regarding Residential Compliance Program Case No. 19-03-20:
(1) Approve the Substitution of Trustee and Deed of Reconveyance; (2) Confirm the required termination and release of the origin al Covenants, Conditions and Restrictions (CC&Rs);
(3) Authorize the execution of the Substitution of Trustee and Deed of Reconveyance as well as the termination and release of the original CC&Rs by the Deputy City Manager;
(4) Accept the payoff of the loa n receivable to the Residential Rehabilitation Program Income Account; and
(5) Adopt Resolution No. 24- 035, amending the annual budget for fiscal year 2023-2024 reallocating the subject $7,877.50 Residential Compliance Program – Program Income funds to the Residential Rehabilitation Program.

4. Code Compliance Department FY23/24 Third Quarter Code Compliance and Animal Care and Control Division Activity Reports

Recommendation:

That the Honorable City Council review and file.

5. Commercial Demand Schedule No. 20

Recommendation:

That the City Council and Board of Directors ratify Commercial Demand Schedule No. 20 in the amount of $5,998,436.32, covering Electronic Fund Transfers No. 338977 through 339220 and Warrant No. 795054 through 795258 for 04/18/2024 through 05/01/2024, per the adopted budget for Fiscal Year 2023- 2024 for the period covering July 1, 2023 through June 30, 2024.

6. Full Reduction of Faithful Performance Security for Case Nos. BLDC21 - 00045/EROW21-00181

Recommendation:

That the Honorable City Council approve the full release of the Street Faithful Performance Security for Case No. BLDC21-00045/EROW21-00181.

7. Minutes of the April 16, 2024, Regular City Council Meeting

Recommendation:

That the Honorable City Council approve the minutes of the Regular City Council Meeting held on April 16, 2024.

724
Motion was made to approve staff recommendation s for Consent Calendar items 2 through 7

Moved: Council Member Jones
Seconded: Council Member Irving

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

WRITTEN COMMUNICATIONS

8. Woodard & Curran - Industrial Wastewater Treatment Plant (IWWTP) Operations Contract Amendments and Spending Authorizations

Recommendation:

That the Honorable City Council and Board of Directors of the Victorville Water District take the following actions:
(1) Approve Amendment No. 3 for Engineering Services;
(2) Approve Amendment No. 15 to the Operations & Maintenance Contract; (3) Ratification of spending for the annual contract in the amount of $5,346,043; and
(4) Approval to increase the FY 23- 24 spending amount in the amount of $578,631.52.

Questions ensued

Motion was made to approve staff recommendations

Moved: Council Member Jones
Seconded: Mayor Becerra

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

9. Amendment No. 2 to the General Services Provider Standard Agreements with Clinical Laboratory of San Bernardino and Eurofins Eaton Analytical, LLC

Recommendation:

That the Honorable Victorville Water District Board of Directors (Board) approve Amendment No. 2 to the General Services Provider Standard Agreements for 725
Laboratory Testing Services with Clinical Laboratory of San Bernardino and Eurofins Eaton Analytical, LLC for water sampling and laboratory testing services, increasing the total compensation by $30,000 to an amount not to exceed $180,000 for both contracts.

Questions ensued

Motion was made to approve staff recommendation

Moved: Council Member Jones
Seconded: Mayor Pro Tem Harriman

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

10. Amendment No. 6 to the General Services Provider Standard Agreement between the Victorville Water District and Ferguson Enterprises, Inc.

Recommendation:

That the Honorable Victorville Water District Board of Directors (Board) approve:
(1) Amendment No. 6 to the General Services Provider Standard Agreement with Ferguson Enterprises, Inc. for the provision of warehouse i nventory supplies and water meters essential for water and field operations, thereby increasing the total compensation by $569,100 for a total amount not to exceed $1,439,100; and (2) A General Services Provider Standard Agreement with Ferguson Enterprises ,
Inc. for the procurement of Neptune 360 software for an amount not to exceed $45,769.22.

Questions ensued

Motion was made to approve staff recommendations

Moved: Mayor Pro Tem Harriman
Seconded: Mayor Becerra

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

726

11. Approval of Final Tract Map No. 20280

Recommendation:

That the Honorable City Council:
(1) Approve Final Tract Map No. 20280;
(2) Approve the Subdivision Improvement Agreement between the Subdivider (72 Lots Victorville LLC) and the City for Final Tract Map No. 20280; and (3) Approve the Lien Agreement between the City and 72 Lots Victorville LLC as security for the public improvements for said tract.

Questions ensued

Motion was made to approve staff recommendations

Moved: Mayor Pro Tem Harriman
Seconded: Mayor Becerra

Comments ensued

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

12. Budget Amendment for Strike Team Deployment - Cartago Fire

Recommendation:

That the City Council adopt Resolution No. 24- 040 to amend the Fiscal Year 2023-24 budget appropriating additional revenue in the amount of $7,034.15 and expenses in the amount of $4,030.71 for the strike team deployment to the Cartago Fire.

Questions ensued

Motion was made to approve staff recommendation

Moved: Mayor Pro Tem Harriman
Seconded: Mayor Becerra

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

727

13. Encampment Resolution Funding Program – Amendment to Contract with San Bernardino County

Recommendation:

That the Honorable City Council take the following actions:
(1) Adopt Resolution No. 24- 042 authorizing an amendment to contract between the City of Victorville and San Bernardino County to receive $289,399.00 in additional California Encampment Resolution Funding (ERF) Program grant funding for a total contract amount of $980,491.00 to aid the City of Victorville in engagement, stabilization, and housing of homeless individuals residing in the Mojave Riverbed Encampment Area, and the restoration of former encampmen t sites to their natural state in compliance with the ERF Program; (2) Authorize the City Manager to finalize all documents needed to execute the contract; and
(3) Adopt Resolution No. 24- 043 amending the annual budget for fiscal year 2023-2024 to reflect an additional appropriation in the amount of $289,399.00.

Questions ensued

Motion was made to approve staff recommendations

Moved: Council Member Jones
Seconded: Mayor Pro Tem Harriman

Comments ensued

Motion passed 4-1

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
Noes: Council Member Gomez

14. Building 756 Roof Replacement Project #CC24-087

Recommendation:

That the Southern California Logistics Airport Authority Board of Directors approve the award of a Standard Construction Agreement to Universal Coatings, Inc., (“Universal”), for Building 756 Roof Replacement Project #CC24- 087 (“Project”) in the amount not to exceed $586,000.

Questions ensued

Motion was made to approve staff recommendation

Moved: Mayor Pro Tem Harriman
728
Seconded: Mayor Becerra

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

15. Law Enforcement Contract #94 -909-A-53, Memorandum of Understanding with the Victor Valley Union High School District and Victor Elementary School District to Fund School Resource Officers and Agreement Between the City of Victorville and Macerich Victor Valley, LP

Recommendation:

That the Honorable City Council:
(1) Approve the Fifty-Third Amendment to Law Enforcement Contract #94-909-A- 53 for the period of July 1, 2024, through June 30, 2025, and authorize the Mayor or her designee to process all documents required for this agreement; (2) Approve the Memorandum of Understanding (MOU) by and between the City of Victorville and the Victor Valley Union High School District and the Victor Elementary School District for the same period to fund School Resource Officers and authorize the City Manager or his designee to process all documents required for the agreement; and (3) Approve the agreement by and between the City of Victorville and Macerich Victor Valley, LP (Macerich) for one Deputy and authorize the City Manager or his designee to process all documents required for the agreement.

Questions ensued

Motion was made to approve staff recommendations

Moved: Mayor Becerra
Seconded: Mayor Pro Tem Harriman

Comments ensued

Motion passed 4-1

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
Noes: Council Member Gomez

16. City Manager Reports

City Manager Keith C. Metzler announced Animal Care and Control will be 729
hosting animal adoptions at the San Bernardino County Fair on Saturday, June 1, 2024. He also anno unced the Groundbreaking Ceremony for the Victorville City Library will be at the Green Tree Gol f Course on May 22, 2024, at 3:00 p.m. The Victorville City Library is expected to complete construction by late 2025. City Manager Keith C. Metzler announced The Right Stuff Curbside Recycling Contest is continuing through September 30, 2024, residents who sort trash correctly have a chance to win $100. Residents can still register for the contest through the City website.

17. Discussion and Possible Action Regarding Upcoming Agenda Items

None

18. Reports from Council Members

Council Member Jones reported on her attendance to the Victor Valley Wastewater Reclamation Authority meeting
. She also reported on her attendance
to the City County Conference.

Mayor Pro Tem Harriman reported on his attendance to the City County Conference.

Council Member Gomez reported on her involvement with the community.

Mayor Becerra reported on her attendance to the Victor Valley Transit Authority meeting.

Adjournment

Mayor Becerra adjourned the meeting at 8:04 p.m.

Attest:

_____________________ _________________________ Elizabeth Becerra, Mayor Jennifer Thompson, City Clerk

730
Attachment B
Minutes of the June
4, 2024, Regular
City Council Meeting
731
City Council Chambers
14343 Civic Drive
Victorville, CA
www.victorvilleca.gov

VICTORVILLE CITY COUNCIL

VICTORVILLE LIBRARY BOARD OF TRUSTEES

SOUTHERN CALIFORNIA LOGISTICS AIRPORT AUTHORITY

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

THE CITY AS HOUSING ASSETS SUCCESSOR

JOINT POWERS FINANCING AUTHORITY

VICTORVILLE WATER DISTRICT
Regular Meeting Minutes
Tuesday, June 4, 2024
6:00 p.m. Regular Session
6:00 p.m. Regular Session
Call to Order
Roll Call

Present: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: None
Also Present: City Manager Keith C. Metzler, Deputy City Manager Sophie Smith, Deputy City Manager Jenele Davidson, City Clerk
Jennifer Thompson, City Attorney Andre de Bortnowsky
Invocation: Elder Donna Williams from Destiny Christian Center Pledge of Allegiance: Police Captain Randy German
City Clerk Presents Agenda/Revisions to Agenda
City Clerk announced four (4) revisions. Revisions to agenda item #3:
732
Revision #1 Revising the Table under the section entitled “Changes Since May 14, 2024, Budget Workshop.” The original Table showed a decrease in Operating cost in the amount of $298,254.00 and a decrease in Personnel in the amount of $68.575.00.

The corrected table shows a decrease in Operating cost in the amount of $435,764.00 and an increase in Personnel in the amount of $68,935.00.

Revision #2: CIP Project #74545 originally entitled “replace Well 203” has been corrected to Replace Roof at Well 203” The project description was updated to reflect this correction from “The District needs to replace Well #203” to “The District needs to replace the roof at Well #203”

Revision #3: CIP Project #74545, originally entitled “Fire Hydrant Installations”, the project justification was updated from: “Part of our Development Impact Fees for Water goes towards the installations for fire hydrants in various locations where it has been determined they are needed” to “Various locations throughout the City have been identified as needing fire hydrants in underdeveloped areas.

This project aligns with the
City’s Strategic Goal E, investing in infrastructure and Strategic Goal B, public safety.

The original fire hydrants will assist our fire response by requiring less distance for pulling hose and more fire flow availability.”

Revision #4: CIP Project #74506, entitled “Block Wall & Electric Gate at La Mesa Treatment Plant”, the project description was updated to reflect the correct location from “El Evado Treatment Plant to “La Mesa Treatment Plant”

Conflict of Interest Declarations

There were no conflicts of interest reported.

Introduction to Public Comments

City Clerk Thompson provided an opening statement regarding public comments.

Public Comments

The following people spoke:

Kein Arasteh spoke on general items

DeAnn Hudgens spoke on general items

733

PUBLIC HEARING(S)

1. Vacation/Abandonment of Offers of Dedication at the Southern California Logistics Airport

Recommendation:

That the Honorable City Council:
(1) Open and conduct a public hearing to consider the vacation of easements on Southern California Logistics Airport (SCLA) property;
(2) Hear evidence offered by persons interested in the vacation; (3) Find the dedication vacation not subject to environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15060(c)(2) and 15060(c)(3); and
(4) Adopt Resolution No. 24- 039 vacating the dedications, as described and depicted by the exhibits attached thereto, and ordering the recordation of the same.

Questions ensued

The Chair opened the Public Hearing

There were no speakers

The Chair closed the Public Hearing

Motion was made to approve staff recommendations for points 3 and 4

Moved: Council Member Jones
Seconded: Council Member Irving

Comments ensued

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

2. Mojave Drive and Village Drive Pipeline Repair Project - Notice of Exemption and Award of Construction Contract

Recommendation:

That the Honorable Victorville Water District Board of Directors:
(1) Open and conduct a public hearing, receiving testimony regarding the proposed capital improvement project (CIP);
(2) Close the Public Hearing;
734
(3) Approve the Notice of Exemption and authorize staff to file the notice with the Office of Planning and Research and the County Clerk; and (4) Award a construction contract to Kelly’s Underground Construction, Inc., in the amount of $159,197 for the Mojave Drive and Vi llage Drive Pipeline Repair Project.

Questions ensued

The Chair opened the Public Hearing

There were no speakers

The Chair closed the Public Hearing

Motion was made to approve staff recommendations for points 3 and 4

Moved: Council Member Irving
Seconded: Mayor Pro Tem Harriman

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

3. Annual Budget for Fiscal Year 2024-2025

Recommendation:

That Your Honorable City Council, also sitting as the Victorville Library Board of Trustees, Southern California Logistics Airport Authority, Successor Agency to the Victorville Redevelopment Agency, Victorville Water District, and City of Victorville as Housing Asset Successor:
(1) Open and conduct a Public Hearing;
(2) Close the Public Hearing;
(3) Accept the transmittal letter from the Measure P Oversight Committee (MPOC);
(4) Adopt the attached Resolutions: No. 24- 037, LBT 24-002, SCLAA 24-003, R- SA-24-001, VWD 24- 006, and CHAS 24- 003, respectively, for th e Establishment and Adoption of the FY 2024-2025 Annual Budget;
(5) That Your Honorable City Council adopt Resolution No. 24- 048, affirming the General Fund Reserve Policy (City Council Policy No. CP-23-01); (6) That Your Honorable City Council adopt Resolution No. 24- 038, establishing and adopting the Fiscal Year 2024- 2025 Annual Appropriations Limit in the amount of $1,491,904,943, pursuant to California State Constitution Article XIIIB Government Spending Limitation.

735
City Manager Keith C. Metzler gave a presentation on the FY 2024 -2025 Annual Budget

Questions ensued

The Chair opened the Public Hearing

There were no speakers

The Chair closed the Public Hearing

Motion was made to approve staff recommendations for point 3 through 6

Moved: Mayor Becerra
Seconded: Mayor Pro Tem Harriman

Comments ensued

Motion passed 4-1

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra
Noes: Council Member Gomez

CONSENT CALENDAR

4. 2024 Mandatory Conflict of Interest Code Review

Recommendation:

That the City Council direct the City Clerk to conduct a review of the Conflict of Interest Codes for the City of Victorville, the Southern California Logistics Airport Authority, the Victorville Joint Powers Financing Authority, the Victorville Library Board of Trustees, the Successor Agency to the Victorville Redevelopment Agency and the Victo rville Water District to determine if any changes are necessary.

5. Payroll Demand Schedule No. 9C

Recommendation:

That the City Council and Board of Directors ratify Payroll Demand Schedule No. 9C for Payroll Period March 15, 2024, through March 29, 2024, in the amount of $2,070,799.89 covering Check Nos. 33946 through 33972, including Vendor checks. Please note emplo yee Check No. 33956 has a live Check and an EFT Advice. Also included are Advice Nos. 312031 through 312569, per adopted 736
budget for Fiscal Year 2023-2024 (period covering July 1, 2023, through June 30, 2024).

6. Commercial Demand Schedule No. 21

Recommendation:

That the City Council and Board of Directors ratify Commercial Demand Schedule No. 21 in the amount of $19,431,201.36, covering Electronic Fund Transfers No. 339221 through 339374 and Warrant No. 795259 through 795459 for 05/02/2024 through 05/15/2024 and Wire Transfers dated 05/03/2024 through 05/23/2024, per the adopted budget for Fiscal Year 2023- 2024 for the period covering July 1, 2023 through June 30, 2024.

7. Reduction of Securities for Tract Map No. 16507

Recommendation:

That the Honorable City Council approve the full release of the Drainage, Sewer, Street, and Water Public Improvement Labor & Materials (L&M) Securities for Tract Map No. 16507.

8. Reduction of Securities for Tract Map No. 16774

Recommendation:

That the Honorable City Council approve the full release of the Monumentation Faithful Performance Security for Tract Map No. 16774.

9. Minutes of the May 7, 2024, Regular City Council Meeting and May 14, 2024, Special City Council Meeting

Recommendation:

That the Honorable City Council approve the minutes of the Regular City Council Meeting held on May 7, 2024, and the Special City Council Meeting held on May 14, 2024.

Motion was made to approve staff recommendations fo r Consent Calendar items 4 through 9

Moved: Council Member Jones
Seconded: Council Member Irving

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

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WRITTEN COMMUNICATIONS

10. Benefits Resolution No. 24-036 and Table of Organization

Recommendation:

That the Honorable City Council adopt Benefits Resolution No. 24- 036, revising the Table of Organization and Compensation Schedule, effective July 1, 2024.

Questions ensued

Motion was made to approve staff recommendation

Moved: Council Member Jones
Seconded: Council Member Irving

Comments ensued

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

11. Calling for the General Municipal Election and Consolidating with the Statewide Election with the San Bernardino County Registrar of Voters

Recommendation:

That Your Honorable City Council:
(1) Adopt Resolution No. 24- 044 for the holding of a General Municipal Election; and
(2) Adopt Resolution No. 24- 045 for the consolidation of the General Municipal Election.

Questions ensued

Motion was made to approve staff recommendations for points 1 and 2

Moved: Council Member Irving
Seconded: Council Member Jones

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

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12. Budget Amendment for the Fiscal Year 2022 Emergency Management Performance Grant

Recommendation:

That the Honorable City Council adopt Resolution No. 24- 046 amending the Fiscal Year 2023- 24 budget for the revenue and expenditure of the 2022 Emergency Management Performance Grant program in the total amount of $25,744.

Motion was made to approve staff recommendation

Moved: Mayor Pro Tem Harriman
Seconded: Council Member Irving

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Council Member Jones left the dais at 7:59 p.m.

Council Member Jones returned to the dais at 8:00 p.m.

13. Amendment No. 1 to the Consultant Professional Service Provider Agreement with 4Leaf, Inc. for Building and Fire Inspections and Plan Review Services, Project ESC24-014

Recommendation:

That the City Council approve Amendment No. 1 to the Consultant Professional Service Provi der Agreement with 4Leaf, Inc. increasing the total compensation amount for the Fire portion by $73,248 for Fiscal Year 2023-2024.

Motion was made to approve staff recommendation

Moved: Council Member Irving
Seconded: Mayor Becerra

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

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14. Approve the purchase of an Elgin CNG Broom Bear Street Sweeper

Recommendation:

That the Honorable City Council award Haaker Equipment Company, as the authorized distributor, the piggyback purchase of an Elgin CNG Broom Bear Sweeper for an amount not to exceed $571,901.03, under the Sourcewell Contract #093021- ELG.

Questions ensued

Motion was made to approve staff recommendation

Moved: Council Member Jones
Seconded: Council Member Irving

Comments ensued

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

15. City Manager Reports

City Manager Kei th C. Metzler announced Animal Care and Control is hosting animal adoption events at the High Desert Farmers Market on Thursday, June 6th, 2024, from 8:00 a.m. to 12:00 p.m., and at Costco Saturday, June 8 th, 2024, from 10:00 a.m. to 2:00 p.m. He also announced Summer Camp registration is now open for ages 6 through 12. The Summer Camp will include sport activities and swimming at Doris Davies Park from 9:00 a.m. to 3:00 p.m. He announced the Bear Valley Road Reconstruction project is on track to finish in July.

City Manager Keith C. Metzler announced the Wellness Center won three more awards. California American Planning Association recognized Victorville with an Award of Excellence in Opportunity Empowerment and the International Architecture and Design Awards granted Victorville two Top Platinum Honors.

16. Discussion and Possible Action Regarding Upcoming Agenda Items

Motion was made to direct staff to research the feasibility of adding a community pool in the South area of the City and to bring back results within two City Council meetings

Moved: Mayor Pro Tem Harriman
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Seconded: Mayor Becerra

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Motion was made to agendize an item for discussion and possible action at the next City Council meeting to allow City of Victorville to increase the cap on the Transaction and Use Tax that is statutor ily available in accordance with Assembly Bill 3259

Moved: Mayor Becerra
Seconded: Council Member Jones

Motion passed 5-0

Ayes: Council Member Gomez, Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

17. Reports from Council Members

Mayor Pro Tem Harriman reported on his meeting with the Boys Scout Troops regarding City activities.

Council Member Gomez reported on her involvement with the community.

Mayor Becerra reported on her attendance to the Ribbon Cutting Ceremony at the San Bernardino County Fairgrounds.

Adjournment

Mayor Becerra adjourned the meeting at 8:18 p.m.

Attest:

_____________________ _________________________ Elizabeth Becerra, Mayor Jennifer Thompson, City Clerk

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Attachment C
Minutes of the
June 6, 2024,
Special City
Council Meeting
742

Conference Room D
14343 Civic Drive
Victorville, CA
www.victorvilleca.gov

VICTORVILLE CITY COUNCIL

VICTORVILLE LIBRARY BOARD OF TRUSTEES

SOUTHERN CALIFORNIA LOGISTICS AIRPORT AUTHORITY

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

THE CITY AS HOUSING ASSETS SUCCESSOR

JOINT POWERS FINANCING AUTHORITY

VICTORVILLE WATER DISTRICT

Special Meeting Minutes
Thursday, June 6, 2024
9:00 a.m. Special Session

Call to Order

1. Roll Call

Present: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

Also Present:

City Manager Keith C. Metzler, Deputy City Manager Sophie Smith, Deputy City Manager Jenele Davidson, City Clerk
Jennifer Thompson, City Attorney Andre de Bortnowsky

2. Introductions

City Manager Keith C. Metzler provided a brief summary of the history leading up to this workshop and introduced consultants Jan Perkins and Pamela Wideman with Raftelis.

3. Public Comments

None

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4. Review Purpose of the Workshop

Ground rules for the session

Icebreaker

Jan Perkins reviewed the ground rules for a productive workshop to include, listening with the intent to understand before responding, share airtime with your colleagues, be brief so we can get through everything today, stay focused, show respect to each other, and work toward agreement.

5. City Attorney to Review Purpose of the Policy Manual

Andre de Bortnowsky provided history as it relates to the purpose of the policy manual.

6. Review the Discussion Process

Review suggested list of sections for discussion

Discuss intent and interests

Seek consensus direction on sections

Specific language changes to be handled by City Attorney

Pam Wideman reviewed the sections of the policy manual of concern to the Council to come to a consensus, section by section.

The Consultants called for a recess at 10:38 a.m.

Recess concluded at 8:52 a.m.

7. Discuss and Determine Council Direction

8. Future Processes for Consideration

The Consultants called for a recess at 12:08 p.m.

Recess concluded at 12:20 p.m.

9. Review Next Steps and Wrap Up

City Attorney and staff to update policy manual and bring back at a subsequent City Council meeting for adoption

Adjournment
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Mayor Becerra adjourned the meeting at 12:33 p.m.

Attest:

_____________________ ________________________ Elizabeth Becerra, Mayor Jennifer Thompson, City Clerk

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Attachment D
Minutes of the
June 18, 2024,
Regular City
Council Meeting
746

City Council Chambers
14343 Civic Drive
Victorville, CA
www.victorvilleca.gov

VICTORVILLE CITY COUNCIL

VICTORVILLE LIBRARY BOARD OF TRUSTEES

SOUTHERN CALIFORNIA LOGISTICS AIRPORT AUTHORITY

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

THE CITY AS HOUSING ASSETS SUCCESSOR

JOINT POWERS FINANCING AUTHORITY

VICTORVILLE WATER DISTRICT

Regular Meeting Minutes
Tuesday, June 18, 2024
5:00 p.m. Closed Session
6:00 p.m. Regular Session

5:00 p.m. Closed Session

Call to Order

Roll Call

Present: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

Public Comments for Closed Session Items

None

Declaration of Closed Session Item(s) by City Attorney

City Attorney Andre De Bortnowsky announced one (1) closed session item as set forth on the agenda.

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CITY COUNCIL

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code § 54957(b)
Position Title: City Manager

Recess to Closed Session

6:00 p.m. Regular Session

Call to Order

Roll Call

Present: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

Also Present:

City Manager Keith C. Metzler, Deputy City Manager Sophie Smith, Deputy City Manager Jenele Davidson, City Clerk
Jennifer Thompson, City Attorney Andre de Bortnowsky

Closed Session Announcements by the City Attorney

City Attorney Andre De Bortnowsky announced one (1) closed session item as set forth on the agenda. There were no reportable actions with respect to this item.

Invocation: Pastor Jairo Gaviria from Calvary Chapel Victorville

Pledge of Allegiance: Lieutenant Marc Bracco

City Clerk Presents Agenda/Revisions to Agenda

City Clerk announced two (2) revisions.

Revision to agenda item 2: Revising draft ordinance 2450 “Attachment A” correcting an inadvertent typographical error.

Revision to agenda item 21: Revising Fiscal Impact section increasing the Annual Services Agreements total amount from $25,039,617.18 to $25,059,617.18. Also, 748
revising the Discussion section in the Annual Services Provider Agreements Harrison Associates to include Community Revitalization Investment Authority Services for the Planning department at $20,000.

Conflict of Interest Declarations

There were no conflicts of interest reported.

Introduction to Public Comments

City Clerk Thompson provided an opening statement regarding public comments.

Public Comments

The following people spoke:

Nicole Orr and Regina Bell spoke on general items

Christine Montez spoke on general items

Linda Titus spoke on general item

City Clerk Thompson announced a public comment was received through email which was posted to the website and distributed.

PUBLIC HEARING(S)

1. Vacation of Green Tree Boulevard Excess Right -of-Way and CEQA determination

Recommendation:

That the Honorable City Council:
(1) Open and conduct a public hearing to consider the vacation (abandonment) of portions of roadway easements on Green Tree Boulevard;
(2) Hear evidence offered by persons interested in the vacation; (3) Find the vacation not subject to environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15060(c)(2) and 15060(c)(3); and
(4) Adopt Resolution No. 24-
047 vacating the easement dedications as described
and depicted by the exhibits attached thereto and ordering the recordation of the same, subject to the prior satisfaction of conditions requiring replacement access.

Questions ensued

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The Chair opened the Public Hearing

There were no speakers

The Chair closed the Public Hearing

Motion was made to approve staff recommendations for points 3 and 4

Moved: Council Member Jones
Seconded: Mayor Pro Tem Harriman

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

2. An Amendment to the Victorville Municipal Code with an Environmental Exemption making various changes pertaining to the regulation and inspection of retail establishments that sell alcohol or tobacco for off-site consumption

Alex Jauregui, Assistant City Planner, gave a presentation to introduce Ordinance No. 2450

Recommendation:

That the Honorable City Council conduct a public hearing, receive public testimony, and take the following actions:
(1) Find the Code Amendment exempt pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA);
(2) Introduce Ordinance No. 2450 for adoption, and first reading by title only, to amend Title 16 of the Victorville Municipal Code;
(3) Waive a further reading in full of proposed Ordinance No. 2450; and (4) Authorize City staff to seek grant funding to support the implementation of Ordinance No. 2450.

Questions ensued

The Chair called for a Recess at 6:46 p.m.

The Recess concluded at 7:14 p.m.

The Chair opened the Public Hearing

The following people spoke:

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Kenneth Artery spoke in support

Michael Grabhorn spoke in support

Nicole Artery spoke in support

Miatenae Collier-Turner spoke in support

Kisha Collier spoke in support

Sir Duplechan spoke in support

Linda Titus spoke in support

The Chair closed the Public Hearing

Motion was made to approve staff recommendations

Moved: Council Member Jones
Seconded: Council Member Irving

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

CONSENT CALENDAR

3. Payroll Demand Schedule No. 10A

Recommendation:

That the City Council and Board of Directors ratify Payroll Demand Schedule No. 10A for Payroll Period March 29, 2024, through April 12, 2024, in the amount of $2,108,169.44 covering Check Nos. 33973 through 33998, including Vendor checks. Please note empl oyee Check No. 33981 has a live Check and an EFT Advice. Also included are Advice Nos. 312570 through 313108, per adopted budget for Fiscal Year 2023-2024 (period covering July 1, 2023, through June 30, 2024).

4. Payroll Demand Schedule No. 10B

Recommendation:

That the City Council and Board of Directors ratify Payroll Demand Schedule No. 751
10B for Payroll Period April 12, 2024, through April 26, 2024, in the amount of $2,293,627.69 covering Check Nos. 33999 through 34024, including Vendor checks. Please note employee Check Nos. 34009, 34011, and 34012 have a live Check and an EFT Advice. Also included are Advice Nos. 313109 through 313655, per adopted budget for Fiscal Year 2023- 2024 (period covering July 1, 2023, through June 30, 2024).

5. Presentation of Resolution No. 24 -053 – Confirming the Annual Special Tax Amount to be Levied in Community Facilities District (“CFD”) 01- 01 for Fiscal Year 2024 -2025 (Mello- Roos); and presentation of Resolution No. 24- 054 – Confirming the Annual Special T ax Amount to be Levied in Community Facilities District (“CFD”) 07-01 for Fiscal Year 2024-2025 (Mello-Roos)

Recommendation:

That the City Council adopt Resolution No. 24- 053 to confirm the annual special tax to be applied to property taxes of CFD 01- 01 affected parcels and adopt Resolution No. 24-054 to confirm the annual special tax to be applied to property taxes of CFD 07-01 affected parcels.

6. Notice of Completion – Bear Valley Road Overhead Bridge at BNSF Railroad

Recommendation:

That the Honorable City Council accept as complete and approved the Notice of Completion for the Bear Valley Road Overhead Bridge at BNSF Railroad project and authorized the City Manager to execute the Notice of Completion.

7. Commercial Demand Schedule No. 22

Recommendation:

That the City Council and Board of Directors ratify Commercial Demand Schedule No. 22 in the amount of $5,681,786.28, covering Electronic Fund Transfers No. 339375 through 339616 and Warrant No. 795460 through 795599 for 05/22/2024 through 05/29/2024, per the adopted budget for Fiscal Year 2023- 2024 for the period covering July 1, 2023 through June 30, 2024.

8. Reduction of Securities for Tract Map No. 16463

Recommendation:

That the Honorable City Council approve the full release of the Water and Sewer Public Improvement Faithful Performance Securities for Tract Map No. 16463.

9. Reduction of Securities for Tract Map No. 16720

Recommendation:

That the Honorable City Council:
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(1) Approve the full release of the Sewer Public Improvement Faithful Performance Security for Tract Map No. 16720; and
(2) Approve the full release of the Sewer Public Improvement Labor & Materials Security for Tract Map No. 16720.

10. Reduction of Securities for Tract Map No. 14992

Recommendation:

That the Honorable City Council approve the full release of the Street Public Improvement Labor and Material Security for Tract Map No. 14992.

11. Reduction of Securities for Tract Map No. 14751

Recommendation:

That the Honorable City Council approve the full release of the Street Public Improvement Labor and Material Security for Tract Map No. 14751.

12. Economic Development Activity Report

Recommendation:

That the Honorable City Council review and file the attached Economic Development Activity Report.

13. Notice of Completion – Sewer Main Lining Project 2023

Recommendation:

That the Honorable City Council accept as complete and approve the Notice of Completion for Sewer Main Lining Project 2023 and authorize the City Manager to execute the Notice of Completion.

14. Notice of Completion for Runway 17/35 Reconstruction Phases IIIB and IV, Project #CCH23-111

Recommendation:

That the Southern California Logistics Airport Authority Board of Directors:
(1) Approve the Notice of Completion for the Runway 17/35 Reconstruction Phases IIIB and IV, Project #CCH23-111; and
(2) Authorize the Airport Director to execute the Notice of Completion.

15. Settlement Agreement between the City of Victorville and Milly Tam and Sandra Zhu

Recommendation:

That the Honorable City Council approve the Citation Settlement Agreement by 753
and between Milly Tam, Sandra Zhu and the City of Victorville in regard to Citation No. 30733 and authorize the City M anager to execute the Citation Settlement Agreement.

16. Adoption of Resolution No. 24-070 approving the updated Wildfire Mitigation Plan for the City of Victorville Municipal Utility Services

Recommendation:

That the Honorable City Council Adopt Resolution No. 24-070:
(1) Approving and amending the revised Victorville Municipal Utility Services (“VMUS”) updated Wildfire Mitigation Plan; and
(2) Authorize the City Manager, or his designee, to make minor plan modifications and submit t o the State to ensure compliance with State legislation as needed

17. Fire Department Newsletter

Recommendation:

No action is necessary – informational only

18. Reduction of Securities for Tract Map No. 14721

Recommendation:

That the Honorable City Council approve the full release of the Street Public Improvement Labor and Material Security for Tract Map No. 14721.

Motion was made to approve staff recommendations for Consent Calendar item s 3 through 18

Moved: Council Member Irving
Seconded: Mayor Pro Tem Harriman

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

WRITTEN COMMUNICATIONS

19. Annual Financial Reports for the Fiscal Year Ended June 30, 2023

Kassie Radermacher with Clifton Larson Allen gave a presentation of the City of Victorville’s Financial Audit.
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Recommendation:

That the City Council and Board of Directors approve a motion to receive and file the following:
(1) City of Victorville Annual Comprehensive Financial Report for the Fiscal Year ended June 30, 2023,
(2) Independent Auditor’s Report on Internal Control over Financial Reporting and on Compli ance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Governmental Auditing Standards for the Fiscal Year ended June 30, 2023,
(3) Victorville Water District Basic Financial Statements for the Fiscal Year ended June 30, 2023, and
(4) Southern California Logistics Airport Authority Basic Financial Statements for the Fiscal Year ended June 30, 2023.

Questions ensued

Council Member Irving left the dais at 7:53 p.m.

Council Member Irving returned to the dais at 7:55 p.m.

Motion was made to approve staff recommendations

Moved: Council Member Jones
Seconded: Council Member Irving

Comments ensued

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

20. Project Proposal to California Transportation Commission for Local Streets and Roads Funding for Fiscal Year 2024-2025

Recommendation:

That the Honorable City Council:
(1) Adopt Resolution No. 24-030, approving three (3) road projects for submittal to the California Transportation Commission (CTC) to be eligible to receive Local Streets and Roads Funds for Fiscal Year 2024-2025; and
(2) Authorize staff to submit this project proposal to the CTC.

Questions ensued
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Motion was made to approve staff recommendations

Moved: Council Member Irving
Seconded: Mayor Pro Tem Harriman

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

21. Fiscal Year 2024 -2025 Contract Renewals - Annual Supply and Service Agreements

Recommendation:

That the City Council / Board of Directors award contract renewals for the Annual Supply and Service Agreements to various vendors and suppliers for Fiscal Year 2024-2025 per the Adopted Budget approved on June 04, 2024.

Questions ensued

Motion was made to approve staff recommendation as revised

Moved: Council Member Irving
Seconded: Mayor Becerra

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

22. Extension of Sunset Date for Certain Temporary Fee and Penalty Waivers For Animal Care and Control Pursuant to Section 7.04.055 of Chapter 7.04, Title 7 of the Victorville Municipal Code

Recommendation:

That the Honorable City Council adopt Resolution No. 24- 055, extending the sunset date of certain temporary fee and penalty waivers associated with the licensing and impoundment of dogs and cats in the city as provided in Victorville Municipal Code Section 7.04.055 to December 31, 2024.

Motion was made to approve staff recommendation
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Moved: Council Member Irving
Seconded: Mayor Pro Tem Harriman

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

23. National Opioid Settlement Agreements

Recommendation:

That the Honorable City Council:
(1) Adopt Resolution No. 24- 072, amending the annual budget for Fiscal Year 2023-2024; approving an increase in revenue and expenditures related to the National Opioids Settlement Agreements; and
(2) Authorize the City Manager to use all Opioid Settlement Fund Disbursements, including future funds, in accordance with the List of Opioid Remediation Uses provided in the Opioid Settlements.

Motion was made to approve staff recommendations

Moved: Council Member Irving
Seconded: Mayor Becerra

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

24. Agreement Between the County of San Bernardino and the City of Victorville for the New Police Station and Civic Plaza

Recommendation:

That the Honorable City Council:
(1) Adopt Resolution No. 24- 056 authorizing a contract between the City of Victorville and San Bernardino County to receive funding in the amount not -to- exceed $3,700,000 for the new Police Station and Civic Plaza; (2) Adopt Resolution No. 24- 057, amending the annual budget for Fiscal Year 2024-2025; approving an increase in revenue and expenditures; and (3) Authorize the City Manager to execute all documents to effectuate the contract.
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Motion was made to approve staff recommendations

Moved: Mayor Pro Tem Harriman
Seconded: Council Member Jones

Comments ensued

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

25. Annual Confirmation of Maintenance Assessment Districts for Fiscal Year 2024/2025

Recommendation:

That the Honorable City Council:
(1) Approve Resolution Nos. 24-058, 24-061, 24-064, and 24-067 authorizing the initiation of proceedings for the annual levy of assessments for the Maintenance Assessment Districts, Drainage Facilities Assessments Districts, Landsca ping Maintenance Assessment Districts, and the City -Wide Streetlight Assessment District for Fiscal Year 2024/2025;
(2) Approve Resolution Nos. 24- 059, 24- 062, 24- 065, and 24- 068 preliminarily approving the consolidated Engineer’s Reports filed in support of the levy of assessments for Fiscal Year 2024/2025; and
(3) Approve Resolutions Nos. 24- 060, 24-063, 24-066, and 24- 069 declaring its
intention to levy the maintenance assessment districts for Fiscal Year 2024/2025 and setting a Public Hearing date of July 16, 2024.

Motion was made to approve staff recommendations

Moved: Council Member Irving
Seconded: Council Member Jones

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

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26. Fiscal Year 2024-2025 Training Schedule for City Council Members

Recommendation:

That Your Honorable City Council direct staff which business events Council will attend during Fiscal Year 2024- 2025 to allow sufficient time for registration and travel accommodations.

Questions ensued

Motion was made to approve staff recommendation as revised to include the Congressional Black Caucus Conference , Dr. Kenisha Williams Transform Growth Conference, and National League of Mayors as an option for Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, and Mayor Beccera

Moved: Council Member Jones
Seconded: Council Member Irving

Comments ensued

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

27. Cancellation of the July 2, 2024 regular City Council meeting

Recommendation:

Any action is at the discretion of Your Honorable City Council.

Motion was made to approve the cancellation of the July 2, 2024, regular City Council meeting

Moved: Council Member Irving
Seconded: Council Member Jones

Comments ensued

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez
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28. Discussion and Possible Action regarding Assembly Bill 3259 (now Assembly Bill 2443 Carrillo) as it relates to transactions and use taxes

Recommendation:

Any action is at the discretion of Your Honorable City Council.

Motion was made to approve City Council’s formal support on Assembly Bill 2443 and authorize Mayor Becerra to testify in Sacramento if necessary

Moved: Council Member Irving
Seconded: Mayor Becerra

Motion passed 4-0

Ayes: Council Member Irving, Council Member Jones, Mayor Pro Tem Harriman, Mayor Becerra

Absent: Council Member Gomez

29. City Manager Reports

City Manager Keith C. Metzler announc ed Code Compliance is encouraging everyone to attend the Independence Day Fireworks Show at the San Bernardino County Fairgrounds on July 4, 2024. He also announced Code Compliance is continuing to issue citations to anyone lighting fireworks in the community. City Manager Keith C. Metzler announced Animal Care and Control will have their next adoption event at City Hall during the Low -Cost Vaccination Clinic on Saturday, June 22nd, 2024, from 8:00 a.m. to 12:00 p.m. and at the High Desert Farmers Market on Thursday, June 27th, 2024. He also announced Concerts in the Park will be at Hook Park beginning Friday, June 21st, 2024, at 6:00 p.m.

30. Discussion and Possible Action Regarding Upcoming Agenda Items

None

31. Reports from Council Members

Council Member Jones reported on her attendance to the San Bernardino County Transportation Authority Board of Directors meeting, the SBCTA Mountain Desert Policy Committee, and the Policy and Procedure Manual Workshop . Council Member Jones also reported her excitement for the Concerts in the Park.

Mayor Pro Tem Harriman reported his excitement for the Concerts in the Park.

Mayor Becerra gave her gratitude to the Fir e Fighters that helped with the local fires.

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Adjournment

Mayor Becerra adjourned the meeting at 8:53 p.m.

Attest:

____________________ ___________________________ Elizabeth Becerra, Mayor Jennifer Thompson, City Clerk

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INTENTIONALLY
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Item Number: 26
City Council / Board of Directors
Consent Calendar
Meeting of: August 20, 2024
Submitted By:

Alex Jauregui, City Planner
Subject:

Substitution of Trustee and Deed of Reconveyance, and Termination and Release of Covenants, Conditions and Restrictions for Mortgage Assistance Program case number 09-10-04 (13221 Petaluma Rd., Victorville, CA 92392); as well as acceptance and reallocation of associated Program Income funds.

Recommendation:

That City Council take the following actions regarding Mortgage Assistance Program Case No. 09-10-04:

1. Approve the Substitution of Trustee and Deed of Reconveyance;

2. Confirm the requested Termination and Release of the original Covenants, Conditions and Restrictions (CC&Rs);

3. Authorize the execution of Substitution of Trustee and Deed of Reconveyance as well as the Termination and Release of the original CC&Rs by the Deputy City Manager;

4. Accept the payoff of the loan receivable to the HOME Program Income Account;

5. Adopt Resolution No. 24-041, amending the annual budget for fiscal year 2024- 2025 reallocating the subject $76,739.03 to HOME Program Income funds to the Senior Home Repair Program.

Fiscal Impact:

Approval of the item will allow for the acceptance and reallocation of $76,739.03 in HOME Program Income, which will be used to fund Senior Home Rehabilitation Program (SHRP) in accordance with the City’s adopted Annual Action Plan. This proposal would cause the following revenue and expenditure budget accounts to be updated to reflect the acceptance and reallocation of the subject $76,739.03 to the appropriate SHRP accounts.
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3 7
0 9
Budget Account Number:
2823027-47520-20940 - HOME Program Income (Revenue)
2823027-52300-2094 - HOME Program Income (Expenditure)
Per the Department of Housing and Urban Development (HUD) rules, program income must be spent before original allocations can be spent. Therefore, this reallocation request of $76,739.03 HOME Program Income into the current Fiscal Year 2024-2025 budget will benefit additional Senior Home Rehabilitation Program participants, as outlined in the 2024-2025 Annual Action Plan. The Senior Home Rehabilitation Program maintains a waiting list of over 154 residents, which would utilize approximately two years’ worth of future funding dedicated to senior home rehabilitation. Due to the popularity of the program and an expanding wait list, the City will be able to assist a great number of residents in accordance with the adopted 2022-2026 Consolidated Plan and 2024-2025 Annual Action Plan with Program Income funds provided to the Senior Home Rehabilitation Program.

Strategic Plan Goal:

The subject request will comply with the City of Victorville 2024-2025 Strategic Plan by addressing “Goal A. Financial Sustainability” and “Goal C. Community and Economic Development” as follows:
• Goal A (Financial Sustainability) – Reallocating program income from a MAP payoff provides funds to assist additional residents of the City of Victorville while utilizing a revenue opportunity that does not impact the General Fund. • Goal C (Community and Economic Development) – Utilizing available funds for ongoing projects such as the Senior Home Rehabilitation Program to help maintain the City’s existing housing stock, thereby supporting the preservation of the community.

Background:

Annually since 2003, the City of Victorville receives Home Investment Partnership Program (HOME) funding through a consortium with the Town of Apple Valley. Although current HOME funds are dedicated to the Senior Home Rehabilitation Program (SHRP) and housing projects, previous funding cycles have directed funding toward the Mortgage Assistance Program (MAP) such as the subject case. When MAP loans are repaid, they can periodically create program income that can be used to fund other programs such as the SHRP. Inasmuch as the MAP program is no longer funded by HOME allocations, income originating from HOME programs is required to be utilized by current HOME funded programs, such as the SHRP.

Although the subject MAP case was originally funded by the HOME program, MAP loans are currently funded through CalHome Program Income and provide assistance to very low, low, and moderate income homebuyers purchasing a home within the City of Victorville. The current MAP Program makes available deferred payments loans up a maximum of $55,000. This Program is designed to provide income eligible households 764
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the financial assistance necessary to secure the purchase of a single-family home. The MAP Program provides the needed amount to very low, low and moderate income families by bridging the gap between purchase price and affordability. Currently, a total of $448,000 of CalHome Program Income is available for the Mortgage Assistance Program.

Discussion:

On October 28, 2009, the MAP Participant (the "Participant") received a MAP loan in the amount of $20,000 to aid in the purchase of a home at 13221 Petaluma Rd., Victorville, CA 92392. The Participant has now requested to City reconvey the Deed of Trust that secured the MAP loan and remove the associated Declaration of Covenants, Conditions, and Restrictions (CC&Rs). This request has been made due to the terms of the Promissory Note and Deed of Trust and CC&Rs being satisfied with the sale of the subject home. The repayment of associated MAP loan funds occurred on July 1, 2024.

According to the Promissory Note, the repayment of the MAP loan required the Participant to pay the principal loan of $20,000 plus a 19% portion of equity, known as the “Equity Share”, calculated at $57,190. The 19% Equity Share percentage is calculated by the original MAP loan or adjusted MAP loan (original MAP loan amount less credit at time of purchase) amount relative to the Property Acquisition Price ($19,549.03 adjusted MAP loan/$102,000 Property acquisition = 19% Equity Share). The 19% is then multiplied by the actual equity ($301,000), resulting in the $57,190 “Equity Share”. The Participant has paid off the principal and equity share totaling $76,739.03, which included a credit of $450.97 from escrow at time of purchase ($20,000 total due, less $450.97 credit, equals $19,549.03 MAP loan amount plus equity share balance).

Since the Participant has satisfied the terms of the Promissory Note, Deed of Trust, and CC&Rs (e.g. occupancy requirements, maintenance standards, affordability covenants, etc.), the Participant has requested a release of the encumbrance of the CC&Rs per “Article III” of the original CC&Rs, which also necessitates a Substitution of Trustee and Deed of Reconveyance.

Attachments: A. Resolution No. 24-041
B. Substitution of Trustee and Deed of Reconveyance
C. Termination and Release of CC&Rs
D. Original Promissory Note, Deed of Trust, CC&Rs and Notice of Affordability Restrictions.
765

ATTACHMENT A

Resolution No. 24-041

766

RESOLUTION NO. 24-041

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VICTORVILLE AMENDING THE ANNUAL BUDGET FOR FISCAL YEAR 2024-2025

WHEREAS, the City Manager of the City of Victorville did heretofore submit to the City Council an estimate of the expen ditures and revenues of the City departments and offices, together with a proposed budget for the fiscal year 2024-2025; and

WHEREAS, copies of said budget were prepared and distributed to the City Council, approved by the City Council prior to June 30, 2024, and have been available for the inspection by the public in the office of the City Clerk of the City of Victorville; and

WHEREAS, after preparation of the budget, a need to amend the budget is being recommended to the Council for approval; and

WHEREAS, the City Manager or his designee will provide all necessary justification for the budget amendment as an attachment to this resolution or in the associated City Council agenda report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the annual budget for the fiscal year 2024-2025 for the City of Victorville be hereby amended to reflect a change in the amounts and associated accounts listed below and as described in the corresponding Agenda Item.

Account Amount Adjusted
2823027-47520-20940 (Revenue) $76,739.03
2823027-52300-20940 (Expense) $76,739.03

SECTION 2. That copies of such amended budget, certified by the City Clerk, shall be filed with the auditors of the City of Victorville and in the office of the City Clerk for public inspection and certified copies thereof shall be made available for use by City departments, offices and subsidiary districts of the City.
767

ATTACHMENT B
Substitution of Trustee and Deed of
Reconveyance

768

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

CITY OF VICTORVILLE
ATTN: SCOTT WEBB
14343 CIVIC DRIVE
VICTORVILLE, CA 92392
RE: MAP Case No. 09-10-04

________________________________________________________________________________________

APN: 3094-581-03
13221 Petaluma Rd.

Victorville, CA 92392

SUBSTITUTION OF TRUSTEE AND FULL RECONVEYANCE

Owner and Holder of the Note secured by the Deed of Trust dated October 28, 2009, executed by Sharon R. Waddell , as original Trustor and LSI Title Company, a California Corporation , as original Trustee: and City of Victorville , a Municipal Corporation, as original Beneficiary; which Deed of Trust recorded November 6, 2009 as Instrument No. 2009-0484441 of the Official Records of San Bernardino County, in the State of California; and

The UNDERSIGNED being the present legal owner and holder of the indebtedness secured by said Deed of Trust regarding 13221 Petaluma Rd., Victorville, CA, 92392 in the County of San Bernardino and the State of California, and more particularly described in “EXHIBIT A” (attached) , hereby substitutes themselves as Trustee in lieu of above named Trustee under said Deed of Trust.

The UNDERSIGNED hereby accepts said appointments as Trustee under said Deed of Trust and as Successor Trustee pursuant to request of said Owner and Holder and in accordance with the provisions of said Deed of Trust does HEREBY RECONVEY WITHOUT WARRANTY TO THE PERSON OR PERSONS LEGALLY ENTITLED THERETO all estate now held by him/her/them as Trustee under said Deed of Trust.

IN WITNESS WHEREO F OWNER AND SUCCESOR TRUSTEE THE UNDERS IGNED has caused the execution on:

CITY OF VICTORVILLE

Date:_______________ By: ______________________________ Scott Webb
Deputy City Manager

769

EXHIBIT A

LEGAL DESCRIPTION

All that real property located in the City of Victorville, San Bernardino County, State of California described as follows:

LOT 10 TRACT 13937, IN THE CITY OF VICTORVILLE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 246 OF MAPS, PAGES 11 TO 16 INCLUSIVE, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.

APN: 3094-581-03
13221 Petaluma Rd.

Victorville, CA 92392

770

State of California
County of San Bernardino

On __________ , before me, , Personally appeared Date Name and Title of the Officer
who proved to me on the basis of satisfactory
Name(s) of Signer(s)
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature Place Notary Seal Above
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
771

ATTACHMENT C
Termination and Release of CC&Rs

772

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

CITY OF VICTORVILLE
ATTN: SCOTT WEBB
14343 CIVIC DRIVE
VICTORVILLE, CA 92392
RE: MAP Case No. 09-10-04

______________________________________________________________________

(EXEMPT FROM RECORDING FEES PURSUANT TO GOVERNMENT CODE SECTION 27383 and/or 6103)

APN: 3094-581-03
13221 Petaluma Road
Victorville, CA 92392

TERMINATION AND RELEASE OF DECLARATION OF COVENANTS, CONDITIONS

AND RESTRICTIONS AND

NOTICE OF AFFORDABILITY RESTRICTIONS ON TRANSFER OF PROPERTY

PLEASE TAKE NOTICE THAT the City of Victorville, a Municipal Corporation (the “City”) is the sole beneficiary of that certain Declaration of Covenants, Conditions, and Restrictions (CC&Rs) executed by the City of Victo rville Economic Development Department on October 28, 2009 and recorded on November 6, 2009 as Instrument No. 2009-0484442 in the Official Records of San Bernardino County, C alifornia (the “Affordable Housing Restrictions”) , upon that certain real property identified in the Affordable Housing Restrictions and described in the attached Exhibit A (the “Property”).

The Affordable Housing Restrictions were recorded concurrently with the Notice of Affordability Restrictions on Trans fer of Property, executed on October 28 , 2009 by Economic Development Department and recorded on November 6, 2009 as Instrument No. 20 09-0484443 in the Official Records of San Bernardino County, California (the “Notice of Affordability Restrictions on Transfer of Property”).

Pursuant to the terms of the Affordable Housing Restrictions, the City shall execute a release of the encumbrances provided that the homeowner has repaid the Mortgage Assistance Program loan in full and remitted the accrued interest payment to the City of Victorville. As the preceding conditions have now been met, the City of Victorville hereby terminates the Affordable Housing Restrictions and forever releases the encumbrances of the Affordable Housing Restrictions from the Property. Accordingly, the Notice of Aff ordability Restrictions on Transfer of Property is also terminated and released.

773

CITY OF VICTORVILLE

DATE: _____________________ By:

Scott Webb
Deputy City Manager

774

EXHIBIT A

LEGAL DESCRIPTION

All that real property located in the City of Victorville, San Bernardino County, State of California described as follows:

LOT 10 O F TRACT 1 3937, IN THE CITY OF VICTORVILLE . COUNTY OF SAN BERNARDINO, STATE OF CALIFO RNIA, AS PER MAP RECORDED IN BOOK 246 OF MAPS, PAG ES 11 TO 16 INC LUSIVE, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.

APN: 3094-581-03
13221 Petaluma Rd.

Victorville, CA 92392

775

State of California
County of San Bernardino

On __________ , before me, , Personally appeared Date Name and Title of the Officer

who proved to me on the basis of satisfactory
Name(s) of Signer(s)
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature Place Notary Seal Above

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

776

ATTACHMENT D
Original Promissory Note, Deed of
Trust, CC&Rs and Notice of Affordability
Restrictions

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INTENTIONALLY
814
Item Number: 27
City Council / Board of Directors
Consent Calendar
Meeting of: August 20, 2024
Submitted By:

Jennifer Thompson, City Clerk
Subject:
2024 Conflict of Interest Code
Recommendation:

That the City Council, sitting as the code reviewing body for the City of Victorville, the Southern California Logistics Airport Authority, the Victorville Library Board of Trustees, the Victorville Water District, the Successor Agency to the Victorville Redevelopment Agency, and the Victorville Joint Powers Financing Authority, adopt Resolution No. 24- 073 amending the City's Conflict of Interest Code to update position classification titles, disclosure categories, and filing requirements for all agencies.

Fiscal Impact:

No fiscal impact is associated with this item.

Discussion:

Pursuant to Government Code Section 87000 et seq., the Political Reform Act requires every local government agency to review its Conflict of Interest Code biennially to determine if amendments or modifications are needed. The City’s last such review occurred in October 2022.

Appendix 2 to the Conflict of Interest Code designates those employees, officers, and consultants who make or participate in the making of decisions for the City and/or its affiliated agencies which might affect their financial interests and specifies the categories of financial interests (as defined in Appendix 2a) each must include in their financial disclosure statements (Form 700s). These employees, officers, and consultants must also disqualify themselves from making or participating in the making of governmental decisions affecting those interests as set forth in Appendix 1.

Staff has reviewed the Conflict of Interest Codes for the City of Victorville, the Southern California Logistics Airport Authority, the Victorville Library Board of Trustees, the 815
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Successor Agency to the Victorville Redevelopment Agency, the Victorville Joint Powers Financing Authority, and the Victorville Water District and is recommending that Appendix 2 of the Code be amended to reflect any new or changed position classification titles since the last review, and to update the respective filing categories. The most recent version of Fair Political Practices Commission Regulation 18730 is also being incorporated as Appendix 1. Other than certain minor revisions necessary to harmonize the updated appendices with Exhibit A, no other changes to the Conflict of Interest Code are recommended at this time.

Attachments: A. Resolution No. 24-073
B. Appendix 2 Designated Positions Redline

816

ATTACHMENT A

817
1 RESOLUTION NO. 24-073

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

VICTORVILLE AMENDING AND ADOPTING AN UPDATED

CONFLICT OF INTEREST CODE FOR THE CITY OF VICTORVILLE

AND THE AFFILIATED ENTITIES FOR WHICH IT ACTS AS THE

CODE REVIEWING BODY, AND SUPERSEDING RESOLUTION
NO. 22-100

WHEREAS, the Political Reform Act of 1974, Gov. Code section 81000 et seq. (the "Act") requires every local government agency, to adopt and promulgate a conflict of interest code; and

WHEREAS, pursuant to Section 87302 of the Act, such conflict of interest code shall provide for specific enumeration of the positions within the agency, other than those specified in Act Section 87200, which involve the making or participation in the making of decisions which may foreseeably have a material effect on any financial interest and for each such enumerated position, the specific types of investments, business positions, interests in real property, and sources of income which are reportable; and

WHEREAS, the Fair Political Practices Commission (the "FPPC") has adopted a regulation at Title 2, section 18730 of the California Code of Regulations, which sets forth the terms of a standard model conflict of interest code (the "Model Code") which may be incorporated by reference in an agency's code and may be amended by the FPPC after public notice and hearing to conform to amendments in the Act; and;

WHEREAS, the City of Victorville's conflict of interest code (the "City Conflict of Interest Code") was initially adopted on November 15 , 1976, in compliance with Section 87300 of the Act by adopting the Model Code by reference, and said City Conflict of Interest Code has subsequently undergone periodic review and revision in accordance with the Act, having last been updated on October 4 , 20 22 by Resolution No. 22-100; and

WHEREAS, the five members of the Victorville City Council (the "City Council") serve ex offcio as the members of the boards of the following legislative bodies: the Southern California Logistics Airport Authority, the Victorville Water District; the Victorville Joint Powers Financing Authority, the Victorville Library Board of Trustees; and the Successor Agency to the Victorville Redevelopment Agency (the "Successor Agency"), collectively hereinafter the "Affiliated Entities "; and

818
2 WHEREAS, each of the Affiliated Entities by resolution (including the Successor Agency as of October 4, 2022, as set forth in the recitals of Resolution No. 22-100 and the Library Board of Trustees by Ordinance No. 2173, have previously adopted the City Conflict of Interest Code to serve as its own; and

WHEREAS, the Act requires every local government agency to review its conflict of interest code biennially to determine if it is accurate or whether such code must be amended; and

WHEREAS, pursuant to Sections 87306 and 87307 of the Act, changed circumstances have made it advisable and necessary to amend and update the previously-adopted City Conflict of Interest Code to clarify filing obligations, positions, and disclosure categories to facilitate comp liance with applicable laws; and

WHEREAS, the proposed amended City Conflict of Interest Code was presented for adoption at a regular meeting of the City Council held on October 1, 2024, at which all present had an opportunity to be heard on said proposed amended code; and

WHEREAS, the Act requires that the City Council, as the Code Reviewing Body for the City and the Affiliated Entitles, approve and adopt the amended City Conflict of Interest Code as the Conflict of Interest Code for the City and the aforesaid entities.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE,

CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. Incorporation of Recitals and Definitions. The recitals set forth above are true and correct, and together with the definitions set forth therein, are hereby made part of this Resolution by this reference.

Section 2. Adoption of Amended Conflict of Interest Code. The City Council does hereby approve and adopt the proposed amended Conflict of Interest Code, a copy of which is attached hereto as Exhibit A and includes Appendix 1, Appendix 2 and Appendix 2a, as the Conflict of Interest Code for the City and the Affiliated Entities.

Section 3. Resolutions Superseded. To the extent set forth herein and in the attachments hereto, Resolution No. 22-100 and any other resolutions in conflict herewith are hereby superseded.

Section 4. Certification. The City Clerk shall certify to the adoption of this Resolution.
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3 Section 5. Effective Date. This Resolution and the amended Conflict of Interest Code attached hereto as Exhibit A (together with Appendix 1, Appendix 2 and Appendix 2a) shall take effect immediately upon adoption.

820
1 Exhibit A

CONFLICT OF INTEREST CODE FOR THE

CITY OF VICTORVILLE AND ITS AFFILIATED ENTITIES
______________________________________________________________________

The Political Reform Act, Government Code Section 81000, et seq. (the “Act”), requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission (“FPPC”) has adopted a regulation, 2 Cal. Code Regs. section 18730 (“Regulation 18730”), which contains the terms of a model standard conflict of interest code. It can be incorporated by reference and may be amended by the FPPC after public notice and hearings to conform to amendments in the Act. Therefore, the terms of Regulation 18730, and any amendments to it duly adopted by the FPPC are hereby incorporated by reference.

This incorporation page, together with the attached Appendix 1 (Regulation 18730); Appendix 2 (Designated Positions), and Appendix 2a (Disclosure Categories), constitute the Conflict of Interest Code (“Code”) of the City of Victorville and the Southern California Logistics Airport Authority (“Airport Authority”); the Successor Agency to the Victorville Redevelopment Agency (the “Successor Agency’), the Victorville Water District (the “Water District”), and the Victorville Joint Powers Financing Authority (the “Financing Authority”), collectively hereinafter in this Code, the “Affiliated Entities”.

This Code does not establish any disclosure obligation for Members of the City Council and the Planning Commission, the City Treasurer, the City Manager, and City Attorney, as Government Code Section 87200 et seq., requires disclosure for those positions as a matter of state law.

All officials and designated positions required to submit a statement of economic interests shall file their statements with the City Clerk who will make the statements available for public inspection and reproduction. (Gov. Code Section 81008). Upon receipt of the statements of the members of the Victorville City Council, the members of the Victorville Planning Commission, the City Treasurer, the City Attorney, the City Manager and any statements for other officials who manage public investments as so designated in this Code, the City Clerk shall make and retain a copy and forward the original of these statements to the F PPC. All other statements will be retained by the City Clerk’s office.

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1 (Regulations of the Fair Political Practices Commission, Title 2, Division 6, California Code of Regulations)
§ 18730. Provisions of Conflict of Interest Codes.
(a) Incorporation by reference of the terms of this regulation along with the designation of employees and the formulation of disclosure categories in the Appendix referred to below constitute the adoption and promulgation of a conflict of interest code within the meaning of Section 87300 or the amendment of a conflict of interest code within the meaning of Section 87306 if the terms of this regulation are substituted for terms of a conflict of interest code already in effect. A code so amended or adopted and promulgated requires the reporting of reportable items in a manner substantially equivalent to the requirements of article 2 of chapter 7 of the Political Reform Act, Sections 81000, et seq. The requirements of a conflict of interest code are in addition to other requirements of the Political Reform Act, such as the general prohibition against conflicts of interest contained in Section 87100, and to other state or local laws pertaining to conflicts of interest.
(b) The terms of a conflict of interest code amended or adopted and promulgated pursuant to this regulation are as follows:
(1) Section 1. Definitions.

The definitions contained in the Political Reform Act of 1974, regulations of the Fair Political Practices Commission (Regulations 18110, et seq. ), and any amendments to the Act or regulations, are incorporated by reference into this conflict of interest code. (2) Section 2. Designated Employees.

CONFLICT OF INTEREST CODE - APPENDIX 1
REGULATION 18730
822
2 The persons holding positions listed in the Appendix are designated employees. It has been determined that these persons make or participate in the making of decisions which may foreseeably have a material effect on economic interests. (3) Section 3. Disclosure Categories.

This code does not establish any disclosure obligation for those designated employees who are also specified in Section 87200 if they are designated in this code in that same capacity or if the geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction in which those persons must report their economic interests pursuant to article 2 of chapter 7 of the Political Reform Act, Sections 87200, et seq.

In addition, this code does not establish any disclosure obligation for any designated employees who are designated in a conflict of interest code for another agency, if all of the following apply:
(A) The geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction of the other agency;
(B) The disclosure assigned in the code of the other agency is the same as that required under article 2 of chapter 7 of the Political Reform Act, Section 87200; and (C) The filing officer is the same for both agencies.1
Such persons are covered by this code for disqualification purposes only. With respect to all other designated employees, the disclosure categories set forth in the Appendix specify which kinds of economic interests are reportable. Such a designated employee shall disclose in the employee's statement of economic interests those economic interests the employee has which are of the kind described in the disclosure categories to which the employee is assigned in the Appendix. It has been determined that the economic interests set forth in a designated employee's 823
3 disclosure categories are the kinds of economic interests which the employee foreseeably can affect materially through the conduct of the employee's office. (4) Section 4. Statements of Economic Interests: Place of Filing.

The code reviewing body shall instruct all designated employees within its code to file statements of economic interests with the agency or with the code reviewing body, as provided by the code reviewing body in the agency's conflict of interest code.2 (5) Section 5. Statements of Economic Interests: Time of Filing. (A) Initial Statements. All designated employees employed by the agency on the effective date of this code, as originally adopted, promulgated and approved by the code reviewing body, shall file statements within 30 days after the effective date of this code. Thereafter, each person already in a position when it is designated by an amendment to this code shall file an initial statement within 30 days after the effective date of the amendment. (B) Assuming Office Statements. All persons assuming designated positions after the effective date of this code shall file statements within 30 days after assuming the designated positions, or if subject to State Senate confirmation, 30 days after being nominated or appointed. (C) Annual Statements. All designated employees shall file statements no later than April

1. If a person reports for military service as defined in the Servicemember's Civil Relief Act, the deadline for the annual statement of economic interests is 30 days following the person's return to office, provided the person, or someone authorized to represent the person's interests, notifies the filing officer in writing prior to the applicable filing deadline that the person is subject to that federal statute and is unable to meet the applicable deadline, and provides the filing officer verification of the person's military status.
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4 (D) Leaving Office Statements. All persons who leave designated positions shall file statements within 30 days after leaving office.
(5.5) Section 5.5. Statements for Persons Who Resign Prior to Assuming Office.

Any person who resigns within 12 months of initial appointment, or within 30 days of the date of notice provided by the filing officer to file an assuming office statement, is not deemed to have assumed office or left office, provided the person did not make or participate in the making of, or use the person's position to influence any decision and did not receive or become entitled to receive any form of payment as a result of the person's appointment. Such persons shall not file either an assuming or leaving office statement.
(A) Any person who resigns a position within 30 days of the date of a notice from the filing officer shall do both of the following:
(1) File a written resignation with the appointing power; and (2) File a written statement with the filing officer declaring under penalty of perjury that during the period between appointment and resignation the person did not make, participate in the making, or use the position to influence any decision of the agency or receive, or become entitled to receive, any form of payment by virtue of being appointed to the position. (6) Section 6. Contents of and Period Covered by Statements of Economic Interests. (A) Contents of Initial Statements.

Initial statements shall disclose any reportable investments, interests in real property and business positions held on the effective date of the code and income received during the 12 months prior to the effective date of the code.
(B) Contents of Assuming Office Statements.
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5 Assuming office statements shall disclose any reportable investments, interests in real property and business positions held on the date of assuming office or, if subject to State Senate confirmation or appointment, on the date of nomination, and income received during the 12 months prior to the date of assuming office or the date of being appointed or nominated, respectively.
(C) Contents of Annual Statements. Annual statements shall disclose any reportable investments, interests in real property, income and business positions held or received during the previous calendar year provided, however, that the period covered by an employee's first annual statement shall begin on the effective date of the code or the date of assuming office whichever is later, or for a board or commission member subject to Section 87302.6, the day after the closing date of the most recent statement filed by the member pursuant to Regulation 18754. (D) Contents of Leaving Office Statements.

Leaving office statements shall disclose reportable investments, interests in real property, income and business positions held or received during the period between the closing date of the last statement filed and the date of leaving office.
(7) Section 7. Manner of Reporting.

Statements of economic interests shall be made on forms prescribed by the Fair Political Practices Commission and supplied by the agency, and shall contain the following information:
(A) Investment and Real Property Disclosure.

When an investment or an interest in real property3 is required to be reported,4 the statement shall contain the following:

1. A statement of the nature of the investment or interest; 826
6 2. The name of the business entity in which each investment is held, and a general description of the business activity in which the business entity is engaged;

3. The address or other precise location of the real property;

4. A statement whether the fair market value of the investment or interest in real property equals or exceeds $2,000, exceeds $10,000, exceeds $100,000, or exceeds $1,000,000. (B) Personal Income Disclosure. When personal income is required to be reported,5 the statement shall contain:

1. The name and address of each source of income aggregating $500 or more in value, or $50 or more in value if the income was a gift, and a general description of the business activity, if any, of each source;

2. A statement whether the aggregate value of income from each source, or in the case of a loan, the highest amount owed to each source, was $1,000 or less, greater than $1,000, greater than $10,000, or greater than $100,000;

3. A description of the consideration, if any, for which the income was received;

4. In the case of a gift, the name, address and business activity of the donor and any intermediary through which the gift was made; a description of the gift; the amount or value of the gift; and the date on which the gift was received;

5. In the case of a loan, the annual interest rate and the security, if any, given for the loan and the term of the loan.
(C) Business Entity Income Disclosure. When income of a business entity, including income of a sole proprietorship, is required to be reported,6 the statement shall contain:

1. The name, address, and a general description of the business activity of the business entity;
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7 2. The name of every person from whom the business entity received payments if the filer's pro rata share of gross receipts from such person was equal to or greater than $10,000. (D) Business Position Disclosure. When business positions are required to be reported, a designated employee shall list the name and address of each business entity in which the employee is a director, officer, partner, trustee, employee, or in which the employee holds any position of management, a description of the business activity in which the business entity is engaged, and the designated employee's position with the business entity. (E) Acquisition or Disposal During Reporting Period. In the case of an annual or leaving office statement, if an investment or an interest in real property was partially or wholly acquired or disposed of during the period covered by the statement, the statement shall contain the date of acquisition or disposal.
(8) Section 8. Prohibition on Receipt of Honoraria.
(A) No member of a state board or commission, and no designated employee of a state or local government agency, shall accept any honorarium from any source, if the member or employee would be required to report the receipt of income or gifts from that source on the member's or employee's statement of economic interests. (B) This section shall not apply to any part-time member of the governing board of any public institution of higher education, unless the member is also an elected official. (C) Subdivisions (a), (b), and (c) of Section 89501 shall apply to the prohibitions in this section.
(D) This section shall not limit or prohibit payments, advances, or reimbursements for travel and related lodging and subsistence authorized by Section 89506. (8.1) Section 8.1. Prohibition on Receipt of Gifts in Excess of $520. 828
8 (A) No member of a state board or commission, and no designated employee of a state or local government agency, shall accept gifts with a total value of more than $520 in a calendar year from any single source, if the member or employee would be required to report the receipt of income or gifts from that source on the member's or employee's statement of economic interests.
(B) This section shall not apply to any part-time member of the governing board of any public institution of higher education, unless the member is also an elected official. (C) Subdivisions (e), (f), and (g) of Section 89503 shall apply to the prohibitions in this section.
(8.2) Section 8.2. Loans to Public Officials.
(A) No elected officer of a state or local government agency shall, from the date of the election to office through the date that the officer vacates office, receive a personal loan from any officer, employee, member, or consultant of the state or local government agency in which the elected officer holds office or over which the elected officer's agency has direction and control.
(B) No public official who is exempt from the state civil service system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while he or she holds office, receive a personal loan from any officer, employee, member, or consultant of the state or local government agency in which the public official holds office or over which the public official's agency has direction and control. This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual. (C) No elected officer of a state or local government agency shall, from the date of the election to office through the date that the officer vacates office, receive a personal loan from 829
9 any person who has a contract with the state or local government agency to which that elected officer has been elected or over which that elected officer's agency has direction and control.

This subdivision shall not apply to loans made by banks or other financial institutions or to any indebtedness created as part of a retail installment or credit card transaction, if the loan is made or the indebtedness created in the lender's regular course of business on terms available to members of the public without regard to the elected officer's official status. (D) No public official who is exempt from the state civil service system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while the official holds office, receive a personal loan from any person who has a contract with the state or local government agency to which that elected officer has been elected or over which that elected officer's agency has direction and control. This subdivision shall not apply to loans made by banks or other financial institutions or to any indebtedness created as part of a retail installment or credit card transaction, if the loan is made or the indebtedness created in the lender's regular course of business on terms available to members of the public without regard to the elected officer's official status. This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual. (E) This section shall not apply to the following:

1. Loans made to the campaign committee of an elected officer or candidate for elective office.

2. Loans made by a public official's spouse, child, parent, grandparent, grandchild, brother, sister, parent-in-law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such persons, provided that the person making the loan is not acting as an agent or intermediary for any person not otherwise exempted under this section. 830
10 3. Loans from a person which, in the aggregate, do not exceed $500 at any given time.

4. Loans made, or offered in writing, before January 1, 1998. (8.3) Section 8.3. Loan Terms.
(A) Except as set forth in subdivision (B), no elected officer of a state or local government agency shall, from the date of the officer's election to office through the date the officer vacates office, receive a personal loan of $500 or more, except when the loan is in writing and clearly states the terms of the loan, including the parties to the loan agreement, date of the loan, amount of the loan, term of the loan, date or dates when payments shall be due on the loan and the amount of the payments, and the rate of interest paid on the loan. (B) This section shall not apply to the following types of loans:

1. Loans made to the campaign committee of the elected officer.

2. Loans made to the elected officer by his or her spouse, child, parent, grandparent, grandchild, brother, sister, parent-in-law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such person, provided that the person making the loan is not acting as an agent or intermediary for any person not otherwise exempted under this section.

3. Loans made, or offered in writing, before January 1, 1998. (C) Nothing in this section shall exempt any person from any other provision of Title 9 of the Government Code.
(8.4) Section 8.4. Personal Loans.
(A) Except as set forth in subdivision (B), a personal loan received by any designated employee shall become a gift to the designated employee for the purposes of this section in the following circumstances:
831
11 1. If the loan has a defined date or dates for repayment, when the statute of limitations for filing an action for default has expired.

2. If the loan has no defined date or dates for repayment, when one year has elapsed from the later of the following:
a. The date the loan was made.
b. The date the last payment of $100 or more was made on the loan. c. The date upon which the debtor has made payments on the loan aggregating to less than $250 during the previous 12 months.
(B) This section shall not apply to the following types of loans:

1. A loan made to the campaign committee of an elected officer or a candidate for elective office.

2. A loan that would otherwise not be a gift as defined in this title.

3. A loan that would otherwise be a gift as set forth under subdivision (A), but on which the creditor has taken reasonable action to collect the balance due.

4. A loan that would otherwise be a gift as set forth under subdivision (A), but on which the creditor, based on reasonable business considerations, has not undertaken collection action.

Except in a criminal action, a creditor who claims that a loan is not a gift on the basis of this paragraph has the burden of proving that the decision for not taking collection action was based on reasonable business considerations.

5. A loan made to a debtor who has filed for bankruptcy and the loan is ultimately discharged in bankruptcy.
(C) Nothing in this section shall exempt any person from any other provisions of Title 9 of the Government Code.
832
12 (9) Section 9. Disqualification.

No designated employee shall make, participate in making, or in any way attempt to use the employee's official position to influence the making of any governmental decision which the employee knows or has reason to know will have a reasonably foreseeable material financial effect, distinguishable from its effect on the public generally, on the official or a member of the official's immediate family or on:
(A) Any business entity in which the designated employee has a direct or indirect investment worth $2,000 or more;
(B) Any real property in which the designated employee has a direct or indirect interest worth $2,000 or more;
(C) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating $500 or more in value provided to, received by or promised to the designated employee within 12 months prior to the time when the decision is made; (D) Any business entity in which the designated employee is a director, officer, partner, trustee, employee, or holds any position of management; or (E) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating $500 or more provided to, received by, or promised to the designated employee within 12 months prior to the time when the decision is made.
(9.3) Section 9.3. Legally Required Participation.

No designated employee shall be prevented from making or participating in the making of any decision to the extent the employee's participation is legally required for the decision to be made. 833
13 The fact that the vote of a designated employee who is on a voting body is needed to break a tie does not make the employees' participation legally required for purposes of this section. (9.5) Section 9.5. Disqualification of State Officers and Employees.

In addition to the general disqualification provisions of section 9, no state administrative official shall make, participate in making, or use the official's position to influence any governmental decision directly relating to any contract where the state administrative official knows or has reason to know that any party to the contract is a person with whom the state administrative official, or any member of the official's immediate family has, within 12 months prior to the time when the official action is to be taken:
(A) Engaged in a business transaction or transactions on terms not available to members of the public, regarding any investment or interest in real property; or (B) Engaged in a business transaction or transactions on terms not available to members of the public regarding the rendering of goods or services totaling in value $1,000 or more. (10) Section 10. Disclosure of Disqualifying Interest.

When a designated employee determines that the employee should not make a governmental decision because the employee has a disqualifying interest in it, the determination not to act may be accompanied by disclosure of the disqualifying interest. (11) Section 11. Assistance of the Commission and Counsel.

Any designated employee who is unsure of the duties under this code may request assistance from the Fair Political Practices Commission pursuant to Section 83114 and Regulations 18329 and 18329.5 or from the attorney for the employee's agency, provided that nothing in this section requires the attorney for the agency to issue any formal or informal opinion. (12) Section 12. Violations.
834
14 This code has the force and effect of law. Designated employees violating any provision of this code are subject to the administrative, criminal and civil sanctions provided in the Political Reform Act, Sections 81000-91014. In addition, a decision in relation to which a violation of the disqualification provisions of this code or of Section 87100 or 87450 has occurred may be set aside as void pursuant to Section 91003.
____________________
1 Designated employees who are required to file statements of economic interests under any other agency's conflict of interest code, or under article 2 for a different jurisdiction, may expand their statement of economic interests to cover reportable interests in both jurisdictions, and file copies of this expanded statement with both entities in lieu of filing separate and distinct statements, provided that each copy of such expanded statement filed in place of an original is signed and verified by the designated employee as if it were an original. See Section 81004. 2 See Section 81010 and Regulation 18115 for the duties of filing officers and persons in agencies who make and retain copies of statements and forward the originals to the filing officer. 3 For the purpose of disclosure only (not disqualification), an interest in real property does not include the principal residence of the filer.
4 Investments and interests in real property which have a fair market value of less than $2,000 are not investments and interests in real property within the meaning of the Political Reform Act.

However, investments or interests in real property of an individual include those held by the individual's spouse and dependent children as well as a pro rata share of any investment or interest in real property of any business entity or trust in which the individual, spouse and dependent children own, in the aggregate, a direct, indirect or beneficial interest of 10 percent or greater.
835
15 5 A designated employee's income includes the employee's community property interest in the income of the employee's spouse but does not include salary or reimbursement for expenses received from a state, local or federal government agency. 6 Income of a business entity is reportable if the direct, indirect or beneficial interest of the filer and the filer's spouse in the business entity aggregates a 10 percent or greater interest. In addition, the disclosure of persons who are clients or customers of a business entity is required only if the clients or customers are within one of the disclosure categories of the filer.

Note: Authority cited: Section 83112, Government Code. Reference: Sections 87103(e), 87300- 87302, 89501, 89502 and 89503, Government Code.

HISTORY

1. New section filed 4-2-80 as an emergency; effective upon filing (Register 80, No. 14).

Certificate of Compliance included.

2. Editorial correction (Register 80, No. 29).

3. Amendment of subsection (b) filed 1-9-81; effective thirtieth day thereafter (Register 81, No. 2).

4. Amendment of subsection (b)(7)(B)1. filed 1-26-83; effective thirtieth day thereafter (Register 83, No. 5).

5. Amendment of subsection (b)(7)(A) filed 11-10-83; effective thirtieth day thereafter (Register 83, No. 46).

6. Amendment filed 4-13-87; operative 5-13-87 (Register 87, No. 16).

7. Amendment of subsection (b) filed 10-21-88; operative 11-20-88 (Register 88, No. 46).

8. Amendment of subsections (b)(8)(A) and (b)(8)(B) and numerous editorial changes filed 8-28- 90; operative 9-27-90 (Reg. 90, No. 42).
836
16 9. Amendment of subsections (b)(3), (b)(8) and renumbering of following subsections and amendment of Note filed 8-7-92; operative 9-7-92 (Register 92, No. 32).

10. Amendment of subsection (b)(5.5) and new subsections (b)(5.5)(A)-(A)(2) filed 2-4-93; operative 2-4-93 (Register 93, No. 6).

11. Change without regulatory effect adopting Conflict of Interest Code for California Mental Health Planning Council filed 11-22-93 pursuant to title 1, section 100, California Code of Regulations (Register 93, No. 48). Approved by Fair Political Practices Commission 9-21-93.

12. Change without regulatory effect redesignating Conflict of Interest Code for California Mental Health Planning Council as chapter 62, section 55100 filed 1-4-94 pursuant to title 1, section 100, California Code of Regulations (Register 94, No. 1).

13. Editorial correction adding History 11 and 12 and deleting duplicate section number (Register 94, No. 17).

14. Amendment of subsection (b)(8), designation of subsection (b)(8)(A), new subsection (b)(8)(B), and amendment of subsections (b)(8.1)-(b)(8.1)(B), (b)(9)(E) and Note filed 3-14-95; operative 3-14-95 pursuant to Government Code section 11343.4(d) (Register 95, No. 11).

15. Editorial correction inserting inadvertently omitted language in footnote 4 (Register 96, No. 13).

16. Amendment of subsections (b)(8)(A)-(B) and (b)(8.1)(A), repealer of subsection (b)(8.1)(B), and amendment of subsection (b)(12) filed 10-23-96; operative 10-23-96 pursuant to Government Code section 11343.4(d) (Register 96, No. 43).

17. Amendment of subsections (b)(8.1) and (9)(E) filed 4-9-97; operative 4-9-97 pursuant to Government Code section 11343.4(d) (Register 97, No. 15). 837
17 18. Amendment of subsections (b)(7)(B)5., new subsections (b)(8.2)-(b)(8.4)(C) and amendment of Note filed 8-24-98; operative 8-24-98 pursuant to Government Code section 11343.4(d) (Register 98, No. 35).

19. Editorial correction of subsection (a) (Register 98, No. 47).

20. Amendment of subsections (b)(8.1), (b)(8.1)(A) and (b)(9)(E) filed 5-11-99; operative 5-11- 99 pursuant to Government Code section 11343.4(d) (Register 99, No. 20).

21. Amendment of subsections (b)(8.1)-(b)(8.1)(A) and (b)(9)(E) filed 12-6-2000; operative 1-1- 2001 pursuant to the 1974 version of Government Code section 11380.2 and Title 2, California Code of Regulations, section 18312(d) and (e) (Register 2000, No. 49).

22. Amendment of subsections (b)(3) and (b)(10) filed 1-10-2001; operative 2-1-2001.

Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2001, No. 2).

23. Amendment of subsections (b)(7)(A)4., (b)(7)(B)1.-2., (b)(8.2)(E)3., (b)(9)(A)-(C) and footnote 4. filed 2-13-2001. Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2001, No. 7).

24. Amendment of subsections (b)(8.1)-(b)(8.1)(A) filed 1-16-2003; operative 1-1-2003.

Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, 838
18 nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2003, No. 3).

25. Editorial correction of History 24 (Register 2003, No. 12).

26. Editorial correction removing extraneous phrase in subsection (b)(9.5)(B) (Register 2004, No. 33).

27. Amendment of subsections (b)(2)-(3), (b)(3)(C), (b)(6)(C), (b)(8.1)-(b)(8.1)(A), (b)(9)(E) and (b)(11)-(12) filed 1-4-2005; operative 1-1-2005 pursuant to Government Code section 11343.4 (Register 2005, No. 1).

28. Amendment of subsection (b)(7)(A)4. filed 10-11-2005; operative 11-10-2005 (Register 2005, No. 41).

29. Amendment of subsections (a), (b)(1), (b)(3), (b)(8.1), (b)(8.1)(A) and (b)(9)(E) filed 12-18- 2006; operative 1-1-2007. Submitted to OAL pursuant to Fair Political Practices Commission v.

Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2006, No. 51).

30. Amendment of subsections (b)(8.1)-(b)(8.1)(A) and (b)(9)(E) filed 10-31-2008; operative 11- 30-2008. Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2008, No. 44).

31. Amendment of section heading and section filed 11-15-2010; operative 12-15-2010.

Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of 839
19 Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2010, No. 47).

32. Amendment of section heading and subsections (a)-(b)(1), (b)(3)-(4), (b)(5)(C), (b)(8.1)- (b)(8.1)(A) and (b)(9)(E) and amendment of footnote 1 filed 1-8-2013; operative 2-7-2013.

Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2013, No. 2).

33. Amendment of subsections (b)(8.1)-(b)(8.1)(A), (b)(8.2)(E)3. and (b)(9)(E) filed 12-15-2014; operative 1-1-2015 pursuant to section 18312(e)(1)(A), title 2, California Code of Regulations.

Submitted to OAL for filing and printing pursuant to Fair Political Practices Commission v.

Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2014, No. 51).

34. Redesignation of portions of subsection (b)(8)(A) as new subsections (b)(8)(B)-(D), amendment of subsections (b)(8.1)-(b)(8.1)(A), redesignation of portions of subsection (b)(8.1)(A) as new subsections (b)(8.1)(B)-(C) and amendment of subsection (b)(9)(E) filed 12- 1-2016; operative 12-31-2016 pursuant to Cal. Code Regs. tit. 2, section 18312(e). Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, 840
20 April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2016, No. 49).

35. Amendment of subsections (b)(8.1)-(b)(8.1)(A) and (b)(9)(E) filed 12-12-2018; operative 1- 11-2019 pursuant to Cal. Code Regs., tit. 2, section 18312(e). Submitted to OAL for filing and printing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2018, No. 50).

36. Amendment of subsections (b)(8.1)-(8.1)(A) filed 12-23-2020; operative 1-1-2021 pursuant to Cal. Code Regs., tit. 2, section 18312(e). Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2020, No. 52).

37. Amendment of subsections (b)(3)(C), (b)(5)(C), (b)(5.5), (b)(5.5)(A)(2), (b)(7)(D), (b)(8)(A), (b)(8.1)(A), (b)(8.2)(A), (b)(8.2)(C)-(D), (b)(8.3)(A), (b)(9), (b)(9.3), (b)(9.5), (b)(10) and (b)(11) and footnote 5 filed 5-12-2021; operative 6-11-2021 pursuant to Cal. Code Regs., tit. 2, section 18312(e). Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 841
21 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2021, No. 20).

842
1 CONFLICT OF INTEREST CODE - APPENDIX 2

DESIGNATED POSITIONS

DESIGNATED POSITION DISCLOSURE

CATEGORY (IES)

Government Code Section 87200 Filers 1
Members of the City Council Gov. Code §87200
Members of the Planning Commission Gov. Code §87200
City Manager Gov. Code §87200
City Treasurer Gov. Code §87200
City Attorney Gov. Code §87200

Other Officials Who Manage Public Investments2
Victorville Joint Powers Financing Authority (JPFA) Board Members Gov. Code §87200 JPFA Executive Director/City Manager Gov. Code §87200
Southern California Logistics Rail Authority (SCLRA) Board Members Gov. Code §87200 Southern California Logistics Airport Authority (SCLAA) Board Members Gov. Code §87200 SCLAA Executive Director Gov. Code §87200
Successor Agency to the Victorville Redevelopment Agency (SA) Board Members
Gov. Code §87200
SA Executive Director Gov. Code §87200
Victorville Water District (VWD) Board Members Gov. Code §87200 General Manager Gov. Code §87200

Boards/Commissions/Committees
Members of the Victorville Library Board of Trustees 2, 4, 6

Airport
Airport Director All
Assistant Airport Director All
Airport Administrative Manager All
Airport Operations Supervisor All
Electrician 4
Airport Business Analyst 1, 2, 3, 4, 5
Airport Leasing Technician All
Airport Operations Officer 1, 2, 3, 4, 5
Airport Business Technician All
Airport Maintenance Supervisor All
Senior Airport Maintenance Lead Worker 4
Senior Airport Maintenance Worker 4

1 Members of these bodies and designated positions are not covered by this Code because they must file disclosure statements under Government Code Section 87200. They are listed here for informational purposes only.
2 It has been determined that the board members and certain officers of the Affiliated Entities are other officials who manage public investments (as defined in 2 Cal. Code Regs. §18007.3(b)) and also must file disclosure statements under Government Code Section 87200. Individuals holding any of these positions may contact the FPPC for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The FPPC makes the final determination whether a position is covered by Section 87200. 843
2 DESIGNATED POSITION DISCLOSURE

CATEGORY (IES)
City Manager Department
Deputy City Manager All
City Clerk All
Public Information Officer All
Assistant City Clerk 4
Deputy City Clerk 4
Strategic Communications Specialist 4
Risk Manager All
Administrative Analyst All
Emergency Management Coordinator 4, 6
Management Specialist All

Community Services
Director of Community Services All
Recreation Manager All
City Librarian All
Facilities Manager All
Assistant City Librarian All
Maintenance Supervisor 1, 2, 4, 5, 6
Parks Supervisor 1, 2, 4, 5, 6
Children’s Librarian 1, 2, 4, 5, 6
Recreation Supervisor 1, 2, 4, 5, 6
Senior Maintenance Lead Worker 1, 4, 6
Community Relations Specialist 4, 6
Library Coordinator 1, 2, 4, 5, 6
Community Services Coordinator 4, 6
Customer Service Representative 5

Planning
City Planner All
Assistant City Planner All
Senior Planner All
Associate Planner All
Assistant Planner 2, 3, 5, 6
Permit Technician All
Development Specialist 3, 4, 6
Development Technician 3, 4, 6
Homelessness Solutions and Housing Manager All
Homelessness Solutions Coordinator 3, 4, 6
Management Technician 4, 6
Planning Technician 3, 4, 6
Housing Coordinator

3, 4, 6
Code Compliance Department
Code Enforcement Official All
Enforcement Manager All
Animal Control Supervisor 1, 4, 5, 6, 7
Code Enforcement Supervisor All
Code Enforcement Officer II All
Code Enforcement Officer I All
844
3 DESIGNATED POSITION DISCLOSURE

CATEGORY (IES)
Code Enforcement Technician 2, 4, 5
Animal Control Officer II All
Animal Control Officer I All
Animal Control Technician 2, 4, 5
Management Specialist 2, 4, 5

Building
Building Official All
Building Manager All
Senior Plan Checker All
Senior Building Inspector 1, 2, 4, 5, 6
Building Inspector 1, 2, 4, 5, 6
Plan Checker 1, 2, 4, 5, 6
Administrative Analyst 1, 5
Senior Permit Technician All
Permit Technician All
Licensing Technician All
Deputy Fire Marshal All
Fire Investigator 1, 2, 4, 5, 6
Fire Inspector I 1, 2, 4, 5, 6

Economic Development
Economic Development Manager All
Real Estate Specialist 1, 2, 3, 4
Marketing Technician 1, 2, 3, 4

Engineering
City Engineer All
Assistant City Engineer All
Senior Civil Engineer 4, 5, 7
Associate Civil Engineer 4, 5
Assistant Engineer II 4, 5
City Surveyor 4
Assistant City Surveyor 4
Management Specialist 4, 7
Traffic Maintenance Supervisor 4
Senior Public Works Inspector 4
Public Works Inspector 4
Engineering Lead Worker 4

Finance
Finance Director/City Treasurer Gov. Code §87200
Assistant Director of Finance All
Finance Manager All
Purchasing Manager All
Finance Analyst 4, 5
Finance Supervisor 4, 5
Accountant 4
Buyer 4

845
4 DESIGNATED POSITION DISCLOSURE

CATEGORY (IES)
Finance Specialist 4
Contract Specialist 4
Payroll Supervisor 4,5
Payroll Specialist 4

Fire
Fire Chief All
Deputy Chief of Operations All
Division Chief All
Battalion Chief All
Fire Administrative Manager All
Emergency Medical Services Manager 4
Fire Captain 2, 4, 5

Human Resources
Human Resources Officer All
Assistant Director of Human Resources All
Human Resources Analyst 4, 7

Information Technology
Technology Officer All
Technology Manager All
Technology Coordinator 4
GIS Manager All
GIS Coordinator 4
Business Intelligence Developer 4
Network Administrator 4
Network Engineer All
Cybersecurity Administrator 4
Windows Server Administrator 4

Public Works & Water
Director of Public Works & Water All
Assistant Director of Public Works All
Assistant Director of Water All
Public Works & Water Administrative Manager 1, 4, 6, 7
Public Works Manager 1, 4, 6, 7
Water Distribution Manager 1, 4, 6, 7
Water Supply Manager 1, 4, 5, 6, 7
Senior Administrative Analyst 1, 4, 6, 7
Fleet Manager 1, 4, 6, 7
Fleet Supervisor 1, 4, 6
Public Works Supervisor 1, 4, 6
Water Supply Supervisor 1, 4, 6
Water Distribution Supervisor 1, 4, 6
Water Resources Supervisor 1, 4, 6
SCADA Coordinator 1, 4, 6
Environmental Programs Manager 1, 4, 6
Environmental Programs Coordinator 1, 4, 6
Senior Water Distribution Lead Worker 1, 4, 6
846
5 DESIGNATED POSITION DISCLOSURE

CATEGORY (IES)
Senior Water Supply Lead Operator 1, 4, 6
Lead Electrician 1, 4, 6
Water Sampling and Compliance Coordinator 1, 4, 6
Cross Connection Coordinator 1, 4, 5, 6, 7
Warehouse Technician 1, 4, 6
Senior Maintenance Lead Worker 1, 4, 6
Environmental Programs Compliance Inspector 1, 2, 4, 5, 6, 7 Environmental Programs Specialist 1, 4, 6
Administrative Analyst 1, 4, 6, 7

VMUS
Director of Utilities All
Assistant Director of Utilities All
Senior Administrative Analyst 4, 5, 6
Senior Electric and Gas System Operator 4, 5
Electric and Gas System Operator 4
Utility Distribution Superintendent 4, 5
Gas Operations Superintendent 4, 5
Management Specialist 4
Management Technician 4

Consultants and New Positions

Individuals serving as consultants (as defined in 2 Cal. Code. Regs. §18700.3(a)) or in a new position created since this Code was last approved that makes or participates in making decisions must file under the broadest disclosure category set forth in th is Code, subject to the following limitation:

The City Manager may determine that, due to the range of duties or contractual obligations of a particular consultant, it is more appropriate to assign a more limited disclosure
requirement. A clear explanation of the duties and a statement of the extent of the disclosure requirements must be in a written document. The City Manager's determination is a public record and shall be retained for public inspection in the same manner and location as this Code.

847
CONFLICT OF INTEREST CODE - APPENDIX 2a

DISCLOSURE CATEGORIES

The disclosure categories listed below identify the types of economic interests that the Designated Position must disclose for each disclosure category to which he or she is assigned. "Investment" means financial interest in any business entity (including a consulting business or other independent contracting business) and are reportable if they are either located in, doing business in, planning to do business in, or have done business during the previous two years in the Jurisdiction. For purposes of disclosure for Designated P ositions cove red by this Code, “Jurisdiction” means the City of Victorville (“City”) and includes all areas which are part of the Victorville Water District (VWD)1 or any of the other Affiliated Entities.

Category 1: All investments and business positions in business entities, and income (including gifts, loans, and travel payments) from any source in, or doing business in the Jurisdiction.

Category 2: All interests in real property located in whole or in part within, or not more than two (2) miles outside, the boundaries of the Jurisdiction or within two (2) miles of any land owned or used by the City and/or any of its Affiliated Entities.

Category 3: All investments and business positions in business entities, and income (including gifts, loans, and travel payments) from any source engaged in the appraisal, acquisition, disposal, development of land, or rehabilitation of construction of improvements on real property within the Jurisdiction, including architects, contractors, or subcontractors.

Category 4: All investments and business positions in business entities, and income (including gifts, loans and travel payments) if the source is of a type that provides, manufactures, or supplies goods, commodities, materials, equipment, vehicles, machinery, or services (including training or consulting services) of the type purchased, leased or procured by:

A. The Designated Position's department, unit, or division; or B. The City and its Affiliated Entities, if the Designated Position has purchasing, procurement or leasing authority outside of his/her own department, unit, or division.

Category 5: All investments, business positions in business entities, and income (including gifts, loans and travel payments) if the source is of a type subject to the regulatory, permit, or licensing authority of:

A. The Designated Position’s department, unit, or division; or B. The City and its Affiliated Entities if the Designated Position has regulatory, licensing, or permitting authority outside of his/her own department, unit, or division.

Category 6: All investments, business positions in business entities, and income (including gifts, loans and travel payments), or income from a nonprofit organization, if the source is of the type to receive grants or other monies from or through the City or any of its Affiliated Entities.

Category 7: All investments and business positions in business entities, and sources of income, including gifts, loans, and travel payments, if such entities or sources have filed claims against the City or any of its Affiliated Entities in the past two years, or currently have a claim pending before the City or any of its Affiliated Entities.

1 The VWD is a subsidiary district of the City. Although the territorial boundaries of the City and the VWD are nearly coterminous, the VWD includes some additional territory located outside the City. When a Designated Position is required by this Code to disclose investments within the Jurisdiction, any additional area encompassed by the VWD shall be included.
848
Attachment B
849
1 CONFLICT OF INTEREST CODE - APPENDIX 2

DESIGNATED POSITIONS

DESIGNATED POSITION DISCLOSURE

CATEGORY (IES)

Government Code Section 87200 Filers 1
Members of the City Council Gov. Code §87200
Members of the Planning Commission Gov. Code §87200
City Manager Gov. Code §87200
City Treasurer Gov. Code §87200
City Attorney Gov. Code §87200

Other Officials Who Manage Public Investments2
Victorville Joint Powers Financing Authority (JPFA) Board Members Gov. Code §87200 JPFA Executive Director/City Manager Gov. Code §87200

Southern California Logistics Rail Authority (SCLRA) Board Members Gov. Code §87200

Southern California Logistics Airport Authority (SCLAA) Board Members Gov. Code §87200 SCLAA Executive Director Gov. Code §87200
SCLAA Assistant Executive Director Gov. Code §87200

Successor Agency to the Victorville Redevelopment Agency (SA) Board Members
Gov. Code §87200
SA Executive Director Gov. Code §87200
SA Assistant Executive Director Gov. Code §87200

Victorville Water District (VWD) Board Members Gov. Code §87200 General Manager Gov. Code §87200

Boards/Commissions/Committees
Members of the Victorville Library Board of Trustees 2, 4, 6

Airport
Airport Director All
Assistant Airport Director All
Airport Administrative Manager All
Airport Operations & Facility Manager All
Airport Operations Supervisor All
Airport Specialist 1, 2, 3, 4
Electrician 4
Airport Business Analyst 1, 2, 3, 4, 5

1 Members of these bodies and designated positions are not covered by this Code because they must file disclosure statements under Government Code Section 87200. They are listed here for informational purposes only.
2 It has been determined that the board members and certain officers of the Affiliated Entities are other officials who manage public investments (as defined in 2 Cal. Code Regs. §18007.3(b)) and also must file disclosure statements under Government Code Section 87200. Individuals holding any of these positions may contact the FPPC for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The FPPC makes the final determination whether a position is covered by Section 87200. 850
2 DESIGNATED POSITION DISCLOSURE

CATEGORY (IES)
Airport Leasing TechnicianCoordinator 1, 2, 3, 4, 5All
Airport Operations Officer 1, 2, 3, 4, 5
Airport Business Technician All
Airport Maintenance Supervisor All
Senior Airport Maintenance Lead Worker 4
Senior Airport Maintenance Worker 4

City Manager Department

Deputy City Manager All
City Clerk All
Public Information Officer All
Executive Assistant to the City Manager All
Assistant to the City Manager All
Executive Assistant to the Deputy City Manager All
Assistant City Clerk 4
Deputy City Clerk 4
PIO Management Specialist Strategic Communications Specialist 4 Risk Manager All
Administrative Analyst All
Emergency Management Coordinator 4, 6
Management Specialist All

Community Services
Director of Community Services All
Recreation Manager All
City Librarian All
Facilities Manager All
Assistant City Librariany Manager All
Maintenance Supervisor 1, 2, 4, 5, 6
Parks Supervisor 1, 2, 4, 5, 6
Children’s Librarian 1, 2, 4, 5, 6
Recreation Supervisor 1, 2, 4, 5, 6
Senior Maintenance Lead Worker 1, 4, 6
Community Relations Specialist 4, 6
Library Coordinator 1, 2, 4, 5, 6
Community Services Coordinator 4, 6
Customer Service Representative 5

Planning
City Planner All
Assistant City Planner All
Senior Planner All
Associate Planner All
Assistant Planner 2, 3, 5, 6
Permit Technician All
Development Specialist 3, 4, 6
Development Technician 3, 4, 6
Homelessness Solutions and Housing Manager All
Homelessness Solutions Coordinator 3, 4, 6
851
3 DESIGNATED POSITION DISCLOSURE

CATEGORY (IES)
Management Technician 4, 6
Planning Technician 3, 4, 6
Housing Coordinator

3, 4, 6
Code Compliance Department
Code Enforcement Official All
Enforcement Manager All
Animal Control Supervisor 1, 4, 5, 6, 7
Code Enforcement Supervisor All
Code Enforcement Officer II All
Code Enforcement Officer I All
Code Enforcement Technician 2, 4, 5
Animal Control Lead Officer II All4, 5
Animal Control Officer I All5
Animal Control Technician 2, 4, 5
Management Specialist 2, 4, 5

Building
Building Official All
Building Manager All
Senior Plan Checker All
Senior Building Inspector 1, 2, 4, 5, 6
Building Inspector 1, 2, 4, 5, 6
Plan Checker 1, 2, 4, 5, 6
Administrative Analyst 1, 5
Senior Permit Technician All
Permit Technician All
Licensing Technician All
Deputy Fire Marshal All
Fire Investigator 1, 2, 4, 5, 6
Fire Inspector I 1, 2, 4, 5, 6

Economic Development
Economic Development Manager All
ManagementReal Estate Specialist 1, 2, 3, 4
Marketing Technician 1, 2, 3, 4

Engineering
City Engineer All
Assistant City Engineer All
Senior Civil Engineer 4, 5, 7
Associate Civil Engineer 4, 5
Assistant Engineer II 4, 5
City Surveyor 4
Assistant City Surveyor 4
Administrative AnalystManagement Specialist 4, 7
Traffic Maintenance Supervisor 4
Senior Public Works Inspector 4
Public Works Inspector 4
Engineering Lead Worker 4
852
4 DESIGNATED POSITION DISCLOSURE

CATEGORY (IES)

Finance
Finance Director/City Treasurer Gov. Code §87200
Assistant Director of Finance All
Finance Manager All
Purchasing Manager All
Finance Analyst 4, 5All
Finance Supervisor All4, 5
Accountant All4
Buyer 4
Billing Technician 4
Finance Specialist 4
Contract Specialist 4
Payroll Supervisor All4,5
Payroll Specialist 4
Finance Technician 4
Customer Service Lead Representative 5
Customer Service Representative 5

Fire
Fire Chief All
Deputy Chief of Operations All
Division Chief All
Battalion Chief All
Battalion Chief / Deputy Fire Marshal All
Fire Administrative Manager All
Emergency Medical Services Manager 4
Fire Captain 2, 4, 5
Assistant Director of Fire All
Emergency Management Coordinator 4, 6
Plan Checker 1, 2, 4, 5, 6
Permit Technician All
Fire Inspector I 1, 2, 4, 5, 6

Human Resources
Human Resources Officer All
Assistant Director of Human Resources All
Human Resources Analyst 4, 7

Information Technology
Technology Officer All
Technology Manager All
Technology Coordinator 4
GIS Manager All
GIS Coordinator 4
Business Intelligence Developer 4
Network Administrator 4
Network Engineer All
Cybersecurity Administrator 4
Windows Server Administrator 4
853
5 DESIGNATED POSITION DISCLOSURE

CATEGORY (IES)

Public Works & Water
Director of Public Works & Water Director All
Assistant Director of Public Works and Water All
Assistant Director of Water All
Public Works & Water Administrative Manager 1, 4, 6, 7
Public Works Manager 1, 4, 6, 7
Water Distribution Manager 1, 4, 6, 7
Water Supply Manager 1, 4, 5, 6, 7
Senior Administrative Analyst 1, 4, 6, 7
Fleet Manager 1, 4, 6, 7
Fleet Supervisor 1, 4, 6
Public Works Supervisor 1, 4, 6
Water Supply Supervisor 1, 4, 6
Water Distribution Supervisor 1, 4, 6
Water Resources Supervisor 1, 4, 6
SCADA Coordinator 1, 4, 6
Environmental Programs Manager 1, 4, 6
Environmental Programs Coordinator 1, 4, 6
Senior Water Distribution Lead Worker 1, 4, 6
Senior Water Supply Lead Operator 1, 4, 6
Lead Electrician 1, 4, 6
Water Sampling and Compliance Coordinator 1, 4, 6
Cross Connection Coordinator 1, 4, 5, 6, 7
Warehouse Technician 1, 4, 6
Senior Maintenance Lead Worker 1, 4, 6
Environmental Programs Compliance Inspector 1, 2, 4, 5, 6, 7 Environmental Programs Specialist 1, 4, 6
Administrative Analyst 1, 4, 6, 7

VMUS
Director of Utilities All
Assistant Director of Utilities All
Senior Administrative Analyst 4, 5, 6
Administrative Analyst 4, 5, 6
Senior Electric and Gas System Operator 4, 5
Electric and Gas System Operator 4
Utility Distribution Superintendent 4, 5
Gas Operations Superintendent 4, 5
Electric Distribution Specialist 4
Management Specialist 4
Management Technician 4

Consultants and New Positions

Individuals serving as consultants (as defined in 2 Cal. Code. Regs. §18700.3(a)) or in a new position created since this Code was last approved that makes or participates in making decisions must file under the broadest disclosure category set forth in th is Code, subject to the following limitation:

854
6 DESIGNATED POSITION DISCLOSURE

CATEGORY (IES)
The City Manager may determine that, due to the range of duties or contractual obligations of a particular consultant, it is more appropriate to assign a more limited disclosure
requirement. A clear explanation of the duties and a statement of the extent of the disclosure requirements must be in a written document. The City Manager's determination is a public record and shall be retained for public inspection in the same manner and location as this Code.

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INTENTIONALLY
856
Item Number: 28
City Council / Board of Directors
Consent Calendar
Meeting of: August 20, 2024
Submitted By:

Doug Mathews, Director of Public Works and Water

Subject:

CalRecycle SB 1383 Local Assistance Grant (Cycle FY 2022-23) Acceptance and Budget Amendment
Recommendation:

That the Honorable City Council Adopt Resolution No. 24-084 authorizing acceptance of the CalRecycle SB 1383 Local Assistance Grant (Cycle FY 2022-23) and amending the City of Victorville FY 2023-24 budget.

Fiscal Impact:

Acceptance of the SB 1383 Local Assistance Grant will increase the City’s FY 2023-24 revenue budget by $363,315 and increase expense appropriations by an equal amount in the following account numbers:
2704011-43110-21383 (Revenue – SB 1383 Grant) $363,315
2704011-52300-21383 (Expense – Contract Services) $30,000 2704011-52170-21383 (Expense – Advertising) $69,826
2704011-52110-21383 (Expense – Supplies) $141,800
2704011-51100-21383 (Expense – Wages) $63,313
2704011-51200-21383 (Expense – Fringe) $27,476
2704011-51300-21383 (Expense – Payroll Taxes) $900
2704011-55040-21383 (Expense – Equipment) $30,000
There is no requirement for the City to provide matching funds. Funds are tracked through City budget Org 2704011 (CalRecycle SB 1383) and Project 21383 (24 CalRecycle SB 1383).

Strategic Plan Goal:

This item aligns with Strategic Plan Goal A: Financial Sustainability and Goal F:

Communication and Outreach. Funds from the grant will be used for personnel costs 857
3 7
6 1
associated with SB 1383 implementation, and to purchase equipment and supplies used to implement SB 1383 organics recycling programs. Grant funds will also be used for outreach and public education efforts to inform residents about the organics recycling program. By using grant funds for these expenses, the City will reduce the use of funds from the Solid Waste Fund (Fund 426).

Background:

A total of $90,000,000 in SB 1383 Local Assistance Grant Program funding for the State of California FY 2022-23 cycle was made available to local jurisdictions pursuant to Chapter 395, Statutes of 2016 and the State of California FY 2022-23 Budget Act. The purpose of the funding is to assist jurisdictions with the cost of implementation programs to comply with SB 1383 regulations, including but not limited to: capacity planning, collection, equipment, supplies, edible food recovery, education and outreach, enforcement and inspection, program evaluation, procurement requirements, and record keeping. This non-competitive grant used population figures to determine grant amounts, with the City of Victorville eligible for $363,315 in funding for the State’s Fiscal Year 2022- 23 grant cycle.

The City Council authorized application for all CalRecycle grants by adopting City Council Resolution No. 23-081 at the October 3, 2023, City Council meeting. The resolution authorized “the submittal of application(s) to CalRecycle for all grants for which the City of Victorville is eligible.” The resolution also authorized the City Manager or his designee “to execute in the name of the City of Victorville all grant documents, including but not limited to, applications, agreements, amendments, and requests for payment, necessary to secure funds and implement the approved grant…”
The City submitted the SB 1383 Local Assistance Grant (Fiscal Year 2022-23 Cycle) application on November 15, 2023. CalRecycle notified the City on February 26, 2024, that the grant had been approved, and the City received payment in May 2024. Grant funds for the CalRecycle Fiscal Year 2022-23 funding cycle must be fully expended by April 1, 2026.

Discussion:

In accordance with the City’s grant policy, staff is seeking Council authorization for acceptance of the grant award and amendment of the City’s FY 2023-24 budget to approve the associated expenditure plan for the SB 1383 Organic Waste Recycling Grant in the amount of $363,315.

The grant funds are used to supplement other resources available under the Solid Waste and Landfill Mitigation budgets. The grant expenditure plan calls for $30,000 for contract services for a consultant to evaluate SB 1383 program costs, $69,826 for advertising to provide educational outreach about the organics recycling program to the community, $141,800 for supplies (including procurement of compost, a legislative requirement), $91,689 for personnel costs (Wages, Fringe and Payroll Tax) related to SB 1383 tasks, and $30,000 for equipment for the purchase of a compost spreader to use for applying compost to turf areas.
858
3 7
6 1
Staff remains available for any questions the Council may have.

Attachments: A. Resolution No. 24-084
B. CalRecycle Procedures and Requirements SB 1383 Local Assistance Grant Program Fiscal Year 2022-23
C. Copy of Check
859
Attachment A
Resolution No. 24-084
860
RESOLUTION NO. 24-084

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

VICTORVILLE, CALIFORNIA, AUTHORIZING ACCEPTANCE OF THE
SB 1383 LOCAL ASSISTANCE GRANT PROGRAM (STATE FY 2022-
23 CYCLE) GRANT FUNDS AND AMENDING THE CITY’S ANNUAL
BUDGET FOR FY 2023-24
WHEREAS, the State of California FY 2022-23 Budget Act allocated funds to be used to assist local jurisdictions in the implementation of Senate Bill 1383 regulations adopted by the California Department of Resources Recycling and Recovery (CalRecycle) pursuant to Chapter 395 of the Statutes of 2016; and WHEREAS, CalRecycle made these funds available to local jurisdictions in the form of a SB 1383 Local Assistance Grant Program; and
WHEREAS, the Victorville City Council previously adopted Resolution No. 23- 081 on October 3, 2023, which authorized the City to apply for all CalRecycle grants; and
WHEREAS, CalRecycle has notified the City that grant funds have been awarded to the City for the SB 1383 Local Assistance Grant Program, (State FY 2022- 23 cycle).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The City of Victorville is authorized to accept SB 1383 Local Assistance Grant Program (State FY 2022-23 cycle) grant funds from CalRecycle.

Section 2. The City of Victorville Fiscal Year 2023-24 budget shall be amended to reflect additional revenues in the amount of $363,315 (2704011-43110-21383) and additional expenses in the amount of $30,000 for Contract Services (2704011-52300- 21383), $69,826 for Advertising (2704011-52170-21383), $141,800 for Supplies (2704011-52110-21383), $63,313 for Personnel Wages (2704011-51100-21383), $27,476 for Fringe (2704011-51200-21383), $900 for Payroll Taxes (2704011-51300- 21383), and $30,000 for Equipment (2704011-55040-21383).

Section 3. That copies of such amended budget, certified by the City Clerk, shall be filed with the auditors of the City of Victorville and in the office of the City Clerk for public inspection and certified copies thereof shall be made available for use by City departments, offices, and subsidiary districts of the City.

Section 4. This Resolution shall take effect immediately upon its adoption. 861
Attachment B
CalRecycle Procedures and Requirements SB
1383 Local Assistance Grant Program
Fiscal Year 2022-23
862

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 1

September 2023
Department of Resources Recycling and Recovery

Exhibit B
Procedures and Requirements SB 1383
Local Assistance Grant Program
Fiscal Year 2022–23

Copies of these Procedures and Requirements must be shared with both the Finance Department and the staff responsible for implementing the grant activities.
863

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 2

Table of Contents
Introduction ................................................................................................................... 3 Milestones ...................................................................................................................... 3 Grants Management System (GMS) ............................................................................. 3 Accessing the Grant .................................................................................................... 3 Contact Updates .......................................................................................................... 4 Prior to Commencing Work .......................................................................................... 5 Reliable Contractor Declaration ................................................................................... 5 Grant Term ..................................................................................................................... 6 Eligible Costs ............................................................................................................... 6 Ineligible Costs ............................................................................................................ 7 Modifications ................................................................................................................ 8 Acknowledgements ...................................................................................................... 8 Reporting Requirements .............................................................................................. 9 Electronic and Original Signatures............................................................................. 10 Progress Report......................................................................................................... 10 Final Report ............................................................................................................... 10 Grant Payment Information ........................................................................................ 10 Reporting and Documentation ............................................................................... 11 Audit Considerations .................................................................................................. 13 864

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 3

Introduction
The Department of Resources Recycling and Recovery (CalRecycle) administers the SB 1383 Local Assistance Grant Program. These Procedures and Requirements describe project and reporting requirements, report due dates, report contents, grant payment conditions, eligible and ineligible project costs, project completion and closeout procedures, and records and audit requirements.

In a Regional Grant, the term “grantee” used throughout this document refers to the Lead Participant (Lead). The Lead is designated to act on behalf of all Non-Lead Participant(s). The Lead manages the grant, is responsible for the performance of the grant and all required documentation and administers the grant funds to its Non-Lead Participants on its behalf.

This document is attached to, and incorporated by reference, into the Grant Agreement.

Milestones
Notice to Proceed Date: Grant Term Begins on the date that CalRecycle sends the award email.

October 1, 2024: Progress Report 1 Due
April 1, 2025: Progress Report 2 Due
October 1, 2025: Progress Report 3 Due
April 1, 2026: Final Report Due
April 1, 2026: Grant Term End

Grants Management System (GMS)
GMS is CalRecycle’s web-based grant application and Grants Management System.

Access to GMS is secure; grantees must log in using a WebPass. WebPass accounts are tied to a specific email address. If an email address changes, or if it becomes inactive, the grantee must create a new WebPass account to continue accessing GMS.

Establish or manage a WebPass at CalRecycle’s WebPass page (https://secure.calrecycle.ca.gov/WebPass/).

Accessing the Grant
Grantees must log in to GMS (https://secure.calrecycle.ca.gov/Grants) using t heir web pass. After logging in, locate the grant in the My Awarded/Open Grants table and select the Grant Management link. The Grant Management Module includes the following sections:
• Summary tab: Shows approved budget, paid and remaining amounts. (This section is available to the grantee in read-only mode.) • Payment Request tab: Grantee requests reimbursement.
• Reports tab: Grantee uploads required reports.
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Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 4

• Documents tab: Grantee uploads all other grant documents that are not supporting documents to a payment request or a report. This section also provides access to documents that were uploaded within other sections of GMS.

Follow the instructions in GMS to work in the system. The following sections describe the reports, transactions, and supporting documents CalRecycle requires.

Contact Updates
Access to the grant is limited to those listed in the Contacts tab of the Application Module with the “Allow Access” check box marked. A contact may be listed but not granted access by not checking the box. Please note, if a contact is granted access to a grant they will be able to edit contacts, submit payment requests, upload reports, and view all documents. Those with access may update contact information for all contact types except Signature Authority. Email the assigned Grant Manager regarding any changes to Signature Authority information.
866

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 5

Prior to Commencing Work
Prior to commencing work under this grant, the grantee’s Grant Manager or primary contact and authorized grant Signature Authority should review the Terms and Conditions (Exhibit A) and the Procedures and Requirements (Exhibit B) to identify key grant administrative requirements. Evaluation of the grantee’s compliance with these requirements is a major focus of grant audits.

Reliable Contractor Declaration
Prior to authorizing a contractor or subcontractor to commence work under this grant, the grantee shall submit to the Grant Manager a declaration from the contractor or subcontractor, signed under penalty of perjury, stating that within the preceding three (3) years, none of the events listed in section 17050 of Title 14 (https://www.calrecycle.ca.gov/Laws/Regulations/Title14/), California Code of Regulations, Natural Resources, Division 7, has occurred with respect to the contractor or subcontractor. The grantee must submit this form for each contractor and subcontractor working under the grant.

If a c
ontractor or subcontractor is placed on the CalRecycle Unreliable Contractor List (https://www.calrecycle.ca.gov/Funding/Unreliability/) after award of this grant, the grantee may be required to terminate the contract. Obtain the Reliable Contractor Declaration form (CalRecycle 168) from CalRecycle's Grant Forms web page (https://www.calrecycle.ca.gov/Funding/Forms/).

The gr
antee must upload a scanned copy of each signed Reliable Contractor Declaration form in GMS. To upload the form:

1. Go to the Reports tab.

2. Click on Reliable Contractor Declaration under Report Type.

3. Click the Add Document button.

4. Select Reliable Contractor Declaration in the Document Type drop down box, enter a document title, click the Browse button to search and upload the document, and then Save.

5. Click on the Submit Report button.

For further instructions regarding GMS, including login directions, see the “Grants Management System” section (above).
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Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 6

Grant Term
The Grant Term begins on the date CalRecycle sends the award email, which is the formal notification from CalRecycle authorizing the grantee to begin the grant project and ends on April 1, 2026. The grantee must make all grant-eligible program expenditures and incur all grant-eligible costs within this period. Expenditures made or costs incurred prior to the grant term start date or after the end date are not eligible for reimbursement.

The Final Report is due on April 1, 2026.

Eligible Costs
Grantees may incur eligible costs only during the Grant Term, which starts on the date CalRecycle sends the award email and ends on April 1, 2026. (All grant expenditures must be for activities, products, and costs specifically included in the approved Budget.

Costs must be incurred after the term start date and before the end of the Grant Term All services must be provided, and goods received during this period in order to be eligible costs. Invoices for goods and services must be paid by the grantee prior to the inclusion of those goods or services in the progress report.

Eligible costs are limited to the following:
• Personnel
• Consultants
• Safety Equipment
• Vehicles/Trucks/ Trailers
o Vehicles/tractors/trailers, turf tires, forklifts or compost slingers Note: The Grantee needs to own and control all items if they do not have a service agreement with a food recovery facility/hub, however the Grantee may allow a food recovery facility/hub to use the vehicle for grant implementation purposes.

• Mobi
le pantries
• Education and Outreach materials
o Print Media
o Television, radio, video, and social media
o Materials offered in other languages
• Door-to-Door Outreach
• Signage
• Conferences and symposiums (requires Grant Manager pre-approval) • Recordkeeping or tracking software
o Software to match donor with food bank
o Recordkeeping/reporting software
o Procurement tracking software
o Apps for food recovery
o Mobile app development
• Inspections and Enforcement
• Training
o Mileage
o Educational materials
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Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 7

• Tablet/Electronic Devices (seven inches or more measured diagonally) used for the purposed of organic tracking and Education and Outreach o Maximum price of $500 (excluding sales tax) and limit to one (exceptions may be approved on a case-by-case basis)
o Accessories used for security, protection, and charging • Equipment
o Food dehydrator
o Personal protection equipment
o Food distribution – including refrigeration, coolers, and packing materials.

Note: The Grantee needs to own and control all items if they do not have a service agreement with a food recovery facility/hub, however the Grantee may allow a food recovery facility/hub to use the vehicle for grant implementation purposes.

• Bi
ns and lids
o Includes, but is not limited to, curbside, small household food waste pail, labeling, and liners
• Procurement of recovered/recycled organic products
• Food safety certification
• Cameras to prevent contamination
• Edible Food Recovery projects
o Grantees are encouraged to use a percentage of grant funds for Edible Food Recovery projects.
• Food Waste Prevention projects
o Projects that prevent food waste from being generated and becoming waste that is normally destined for landfills. Examples of food waste prevention projects include, but are not limited to:
 Modernizing production and handling practices to prevent and reduce food preparation waste.
 Identifying and modifying ordering practices that result in measurable decreases in food waste.
 Creating and expanding education and outreach programs that result in quantifiable reductions in food waste.

Ineligible Costs
Any costs not directly related to SB 1383 implementation are ineligible for reimbursement. The grantee should contact the Grant Manager if clarification is needed. Ineligible costs include, but are not limited to:
• Costs incurred prior to the Term Start Date
• Development, purchase, or distribution of strictly promotional give-away items Stuff We All Get, (SWAG) (https://calrecycle.ca.gov/funding/acronyms/swag/) • Purchase or lease of land or buildings
• Equipment or services not directly related to grant implementation • Food liquefiers
• Food recovery facility rent (without service agreement) • Disposal costs
• Costs currently covered by or incurred under any other CalRecycle loan, grant, or contract
• Cell phones
869

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 8

o Purchase of data plans and/or mobile service plans/hotspots • Costs related to website host and web page domain
• Audit expenses
• Sponsorship or licensing fees for events/programs
• Food or beverages (e.g., as part of meetings, workshops, or events) • Travel costs exceeding the state-approved rates for mileage, per diem, lodging, etc.
o Refer to the Memorandum for travel policies
(https://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx). o Reimbursement rates are subject to change at any time by the State of Cal
ifornia without prior notification.
• Personnel costs not directly related to grant activities • Fines or penalties due to violation of federal, state, or local laws, ordinances, or regulations
• Any costs for construction projects by charter cities prohibited by Labor Code section 1782.
• Any costs not consistent with local, state, or federal laws, guidelines, and regulations
• Costs deemed unreasonable or not related to the project by the Grant Manager • The total amount of indirect costs charged to the grant shall not exceed 10 perc
ent of the grant funds reimbursed. These costs are expenditures not capable of being assigned or not readily itemized to a particular project or activity but considered necessary for the operation of the organization and the performance of the program. The costs of operating and maintaining facilities, accounting services, and administrative salaries as well as contractor’s indirect costs in their contracts, are examples of indirect costs. All indirect costs charged to the grant must be associated with grant activities.

Modifications
The grantee must submit any proposed revision(s) to the Budget in writing to the Grant Manager. The grantee may not incur costs or make expenditures based on the revision without first receiving the Grant Manager’s written approval. Proposed revisions must be clearly marked in the Budget document and must be accompanied by a summary of proposed changes or modifications, including justification for the proposed changes. If approved, the Grant Manager will upload the revised Budget to GMS and notify the grantee. The grantee may submit proposed revisions in conjunction with a Progress Report, but they cannot be submitted as part of the Progress Report. The grantee should retain the approval document(s) for audit purposes. See the “Audit Record/Access” section of the Terms and Conditions (Exhibit A).

Acknowledgements
The grantee shall acknowledge CalRecycle’s support each time a project funded, in whole or in part, by this Agreement is publicized in any medium, including news media, brochures, or other types of promotional materials. The acknowledgement of CalRecycle’s support must incorporate the CalRecycle logo. Initials or abbreviations for CalRecycle shall not be used. The Grant Manager may approve deviation from this requirement on a case-by-case basis where such deviation is consistent with CalRecycle’s Communication Strategy and Outreach Plan. Please contact your Grant Manager for the CalRecycle logo.
870

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 9

The following items require acknowledgement of funding from CalRecycle and pre- approval from the CalRecycle Grant Manager prior to incurring the expense:
• All television, radio and video scripts
• Functional premiums, if the per unit price is greater than $6.00 • Advertisements
• Audio and/or visual material
• Brochures
• Newspaper ads
• Pamphlets
• Other outreach

All publicity and education materials must include the following:

1. “Funded by a grant from CalRecycle.” Exception: The acknowledgement line is not required on small items where space constraints would not allow for this line or if it would interfere with the message.
o There are two acceptable Spanish translations: “Financiado por una beca del CalRecycle” or “Patrocinado por fondos del CalRecycle.” For other languages, the Grantee must work with a certified translator or person fluent in reading and writing that language. All exceptions must be pre- approved in writing by the CalRecycle Grant Manager.

2. CalRecycle logo (https://www.calrecycle.ca.gov/gallery/) as reflected on the CalRecycle website, can be obtained from the Office of Public Affairs at [email protected].

3. Press Releases – the only requirement is to place the name of “CalRecycle” as an acknowledgement in the body of the release.

Reporting Requirements
The Grant Agreement requires three Progress Reports and a Final Report; however, the Grant Manager may require additional Progress Reports at any time during the Grant Term. Failure to submit the Final Report with appropriate documentation by the due date may result in rejection of the report and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding.

The grantee must upload all reports in GMS. For further instructions regarding GMS, including login directions, see the “Grants Management System” section (above).

To upload a report:

1. Go to the Reports tab.

2. Click on the appropriate Report Type.

3. Click on the Add Document button.

4. Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save.
• Select the Back button to upload another document and continue the process until all required documents as listed below are uploaded. • The maximum allowable file size for each document is 35MB. • The maximum character limit is 60.
• Do not include special characters in file names.

5. Click the Submit Report button to complete your report submittal. The Submit Report button will not be enabled until all required reporting documents are uploaded.
871

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 10

The reports must be current, include all required sections and documents, and must be approved by the Grant Manager before any Payment Request can be processed.

Failure to comply with the specified reporting requirements may be considered a breach of the Grant Agreement and may result in the termination of the Grant Agreement, rejection of the Payment Request, and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding. The grantee must report any problems or delays immediately to the Grant Manager.

Electronic and Original Signatures
CalRecycle requires certified e-Signature on documents or forms that certify legally binding information.

Note: E-signatures must include the first and last name of the Signature Authority, be in the Adobe Digital ID format (or through another certified digital signature program) and cannot be the “Fill and Sign” function within Adobe. Any documents using the “Fill and Sign” method is considered incomplete and may be sent back to the grantee.

If you have questions, email [email protected].

Progress Report
The grantee must submit a Progress Report by the due dates listed in the Milestones Section of this document. CalRecycle will provide the reporting template at a later date.

These reports should cover grant activities that occurred within the specified reporting period.

Final Report
The Final Report is due April 1, 2026. The reporting template will be provided at a later date. This report should cover grant activities from the Term Start Date through April 1, 2026. The grantee must include the following items in the Final Report:
• The Grant Number, grantee’s name, and Grant Term.
• The following disclaimer statement on the cover page:
“The statements and conclusions of this report are those of the grantee and not necessarily those of the Department of Resources Recycling and Recovery (CalRecycle), its employees, or the State of California. The state makes no warranty, express or implied, and assumes no liability for the information contained in the succeeding text.”

Grant Payment Information
• CalRecycle will only make grant payments to the grantee. It is the grantee’s responsibility to pay all contractors and subcontractors for purchased goods and services. CalRecycle will make payments to the grantee as promptly as fiscal procedures permit.
• The grantee must provide a Reliable Contractor Declaration (CalRecycle 168) (https://www.calrecycle.ca.gov/Funding/forms/) signed under penalty of perjury by the grantee’s contractors and subcontractors in accordance with the “Reliable Contractor Declaration” section of the Terms and Conditions (Exhibit A). The declaration must be received and approved by the Grant Manager prior to 872

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 11

commencement of work. See the “Reliable Contractor Declaration” section in Terms and Conditions (Exhibit A) for more information.

Reporting and Documentation
The grantee must submit all expenditures in GMS. For further instructions regarding GMS, including login directions, see the “Grants Management System” section (above).

Please refer to the “Milestones” section (above) for required due dates.

To submit Supporting Documentation:

1. Go to the Payment Request tab.

2. Click on the Create a Payment Request button.
a. Choose Advance Reconcile for the Transaction Type and enter the amount spent in each budget subcategory.
b. When the transaction is complete, click the Save button. c. After the transaction is saved, the Upload Supporting Documents button will appear in the lower right corner.

3. Click the Upload Supporting Documents button.
a. Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save. b. Select the Back button to upload another document and continue this process until all required supporting documents as listed below are uploaded.
c. The maximum allowable file size for each document is 35MB. d. The maximum character limit is 60.

4. Do not include special characters in file names. Click the Submit Transaction button, located on the transaction page, to complete your payment request. The Submit Transaction button will not be enabled until all required supporting documents are uploaded.

Note: Once a transaction is saved, select the transaction number from the Payment Request tab to access it again. Please do not create multiple transactions for the same requested funds.

Supporting Documentation
• Expenditure Itemization Summary (EIS)
o All expenditures must be itemized and arranged by the reporting and expenditure categories as contained in the grantee’s Budget tab. o Grantees are required to maintain supporting documentation pertaining to the EIS and may be required to provide them at the request of the Grant Manager at any time.

Note: CalRecycle will provide a template at a later date.

• Certification Document
o The Signature Authority will need to certify under penalty of perjury that information provided in the EIS is correct.

Note: CalRecycle will provide a template at a later date.

• Personnel Expenditure Summary (PES) (CalRecycle 165)
o A Personnel Expenditure Summary should be submitted if salaries are included. Salaries include government taxes and benefits. 873

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 12

o Document personnel expenditures based on actual time spent on grant activities and actual amounts paid to personnel.

• Travel Expense Log (CalRecycle 246)
o A Travel Expense Log should be submitted if vehicle mileage is included for reimbursement in the payment request. Only travel expenses directly related to the implementation of the grant can be claimed. Mileage will be reimbursed at the State rate.

• Cost and Payment Documentation
o Acceptable cost and payment documentation must include at least one of each of the following.
 Invoices, receipts, or purchase orders must include the vendor’s name and telephone number, address, description of goods or services purchased, amount due, and date. The claimed expenses should be highlighted and identified with applicable task number on each invoice.
o Proof of payment may include:
 copy of cancelled check(s) that shows an endorsement from the banking institution
 invoice(s) showing a zero balance, or stamped “paid” with a check number, date paid, and initials
 accounting system report from local government if it contains the vendor name, date of invoice, invoice number, check number or internal ID, and date amount was paid
 bank statement(s) along with a copy of the endorsed check or invoice showing the check number
 copy of an electronic funds transfer confirmation
 copy of a credit card statement(s)
o The Grant Manager may require additional cost and payment documentation as necessary to verify eligible costs.

Most forms listed above are available on the CalRecycle Grant Forms web page (https://www.calrecycle.ca.gov/Funding/Forms).

Unspe
nt Funds
Funds that are unspent at the end of the grant term must be returned by check to CalRecycle by April 1, 2026. Checks should be made payable to the Department of Resources Recycling and Recovery. Checks must contain the Grant Number (i.e., OWR4-22-xxxx), specify “SB 1383 Local Assistance Grant Unspent Funds,” and be mailed to:

CalRecycle Accounting
SB 1383 Local Assistance Grant Unspent Funds
PO Box 4025
Sacramento, CA 95812-4025

Unspent funds due to CalRecycle but left unpaid may result in ineligibility for future grant and payment program funding. If there are questions or other issues related to expenditures, work with your Grant Manager to resolve these issues. 874

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 13

Audit Considerations
The grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant subject to possible audit for a minimum of three (3) years after final payment date or Grant Term end date, whichever is later. CalRecycle may stipulate a longer period of records retention in order to complete any action and/or resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later.

Examples of audit documentation include, but are not limited to, competitive bids, grant amendments if any relating to the Budget or Work Plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices, and cancelled checks. Please refer to the Terms and Conditions (Exhibit A) for more information.
875
Attachment C
Copy of Check
876
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878
Item Number: 29
City Council / Board of Directors
Written Communications
Meeting of: August 20, 2024
Submitted By:

Fredy Bonilla, City Engineer

Subject:

Presentation on City's Pavement Management of City Roads Recommendation:

Staff recommends that the Honorable City Council receive and file this report.

Fiscal Impact:

There is no fiscal impact related to this item.

Strategic Plan Goal:

This item aligns with “Goal E Invest in Infrastructure” in the City of Victorville Strategic Plan 2023-2026. The effective management of pavement rehabilitation projects and the effective management of the operations and maintenance of the City's roads results in the investment of infrastructure and is a part of implementing the City's Capital Improvement Program.

Background:

City staff utilize a pavement management report to identify needs, prioritize and budget for pavement rehabilitation projects.

Discussion:

A presentation (attached) will be given regarding the City's pavement management of the City's roads.

Attachments: A. Pavement Management Presentation
879

ATTACHMENT A

880
Pavement
Management
of City Roads
881
Overview of Victorville Road System
452 centerline miles of roads and
94 million square feet of pavement
Classification Centerline
Miles % Square Feet %
Arterial 93.6 21% 27,758,540 29.5%
Collector 8.8 2% 1,652,248 1.8%
Local 343.8 76% 64,550,323 68.5%
Alleyways 5.4 1% 244,620 0.3%
Totals 451.6 100% 94,205,731 100%
882
Pavement Management Report (PMR)
• Prepared by consultant since 2005
• Each street condition updated every five years
• PMR includes all City maintained roads
- Current Inventory of Roads
- Pavement Condition
- Rehabilitation Needs & Estimated Costs
City of Victorville – Unlimited Budget
883
• Scale of 0 to 100 used
• PCI ranges relate to condition
• Visual inspection of streets
• Surface distresses identified to estimate PCI
• Types of surface distress
- Fatigue Cracking caused by heavy trucks
o Alligator Cracking
o Potholes
- Cracking caused by aging
o Block cracking
o Reflective cracking
o Longitudinal and transverse cracking
Pavement Condition Index (PCI)
PCI Range Pavement Condition
86 –100 Excellent
71 - 85 Very Good
56 - 70 Good
41 - 55 Fair
26 - 40 Poor
11 - 25 Very Poor
0 - 10 Failed
884

1. City street network is identified by street segments

2. Pavement in each segment is visually inspected

3. Surface distresses (e.g. cracks and potholes) are identified

4. Severities for distresses (low, medium, or high) are identified

5. Quantity for each type of distress is estimated

6. Distress type and quantity are input into MicroPAVERsof tware

7. Report is generated with PCI for each street segment Method Used to Estimate PCI
885

0.0%

2.8%

14.0%

9.8%

21.8%

44.1%

7.5%
0 5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
45,000,000
0-10 11-25 26-40 41-55 56-70 71-85 86-100
Area (Square Feet)
Condition
Current Pavement Conditions: All Streets
886

3.6%

21.4%

6.8%

26.5%

30.1%

11.6%
0 2,000,000
4,000,000
6,000,000
8,000,000
0-10 11-25 26-40 41-55 56-70 71-85 86-100
Area (Square Feet)
Condition
System Condition Distribution
(Arterial Streets)Current Pavement Conditions: Arterial Streets 887
Current Pavement Conditions: Collector Streets
888

0.0%

4.0%

10.5% 10.8%

19.7%

49.5%

5.6%
0 5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
0-10 11-25 26-40 41-55 56-70 71-85 86-100
Area (Square Feet)
Condition
Current Pavement Conditions: Residential Streets
889
• Treatment methods are planned based on PCI ranges
• Pavement condition is evaluated in more detail during project design phase • Two treatment methods utilized - Rehabil itation (R) & Preservation (P) • Methods are selected & adjus ted by area within a project - Slurry seal (P) - coati ng of asphalt emulsion and small aggregate (sand). - Microsurfacing (P) – s imilar to slurry seal with chemical additives such as polymer. - AC overlay (R) – hot mi x asphalt concrete (mixture of asphalt binder, crushed rock, sand, and additives) placed as a layer on top of existing AC pavement. - Reconstruct (R) – com plete removal of AC pavement and crushed rock base, compacting soil and replacing with new crushed rock base layers and AC pavement.

PCI Range Condition Treatment Method Extended Life
(years)
86-100 Excellent None
71-85 Very Good Slurry Seal 5 -7
56-70 Good Microsurfacing 8 - 10
41-55 Fair 2 inch AC Overlay 12 - 20
26-40 Poor 2+ Inch AC Overlay 12 - 20
11-25 Very Poor Reconstruct 30
0-10 Failed Reconstruct 30
Rehabilitation & Preservation Methods
890
FY 24/25 Annual Available Funding for Pavement Projects (Million $) Fund No. Fund Name Total Revenue Pavement Proj.
220 Highway Users Tax $3.7 $0
221 Local Streets &
Roads $3.6 $3.6
250 Measure I $7.0 $3.9
Total $14.3 $7.5
• Unlimited Budget – $141 m illion needed*
• $7.5 million annually over 20 years insufficient
• $10 million annually needed to maintain current overall PCI of 68.6* • $14 million annually would increase overall PCI to 72.9 over 10 years* • $19 million annually would increase overall PCI to 80.2 over 10 years* *Estimate from 2023 PCI report
Pavement Project Needs & Funding
891
Pavement projects prioritized using information from the PMR Local Roads
• Slurry seal / micro surfacing project identified from roads in PMR • Project is typically in a geographic area or neighborhood (e.g. Golden Triangle) • Cracks and potholes filled in advance of project by Public Works Staff • Typically about $1.6 million budgeted annually
Ar
terial & Collector Roads
• Benefit / Cost (B/C) Formula is used to prioritize arterial and collector roads proj
ects
• Benefit is divided by project cost to calculate a B/C number • The higher the B/C number, the higher the priority
• Benefit factors
- Daily Traffic
- Improvement in PCI
- Extended Life of Pavement
- Length of Project
Project Prioritization
892
Benefit Cost Ratio Formula
𝑩𝑩
𝑪𝑪 =
𝑨𝑨𝑨𝑨𝑨𝑨 𝜟𝜟 𝑷𝑷𝑪𝑪𝑷𝑷
𝟐𝟐 𝑨𝑨 𝑳𝑳
𝑪𝑪
Variable Description Unit
B
Benefit to users from the increased average PCI over
the extended life of the pavement and length of the
project
None
ADT Est. Average Daily Traffic Volume Vehicles/day
PCI Pavement Condition Index. A number from 0 to 100. None PCI / 2 Est. Avg. PCI increase over the extended life of the pavement resulting from rehabilitation project None
T Est. life of pavement extended resulting from
rehabilitation project Years
L Project Length Mile
C Est. Project Cost $
Example: Roy Rogers Dr from Civic Dr to Amargosa Rd
Road Name Limit To Limit From Length
(ft)
Width
(ft) PCI Rehab. Method $ / SF
Roy Rogers Dr Civic Dr Amargosa Rd 1,910 61 50 2 Inch AC Overlay $4.45 Roy Rogers Dr I-15 SB Ramps Civic Dr 750 96 53 2 Inch AC Overlay $4.45 Roy Rogers Dr I-15 NB Ramps I-15 SB Ramps 1,340 72 53 2 Inch AC Overlay $4.45 Road Name Limit To Limit From Est. Cost PCI
Increase
Extended
Life ADT ADT
Year
Benefit/
Cost
Ratio
Wtd.

Average
B/C
Roy Rogers Dr Civic Dr Amargosa Rd $518,470 50 20 26,027 2023 9.1

8.6Roy Rogers Dr I-15 SB Ramps Civic Dr $320,400 47 20 36,542 2023 7.6 Roy Rogers Dr I-15 NB Ramps I-15 SB Ramps $429,336 47 20 32,850 2021 9.1 893
FY 25 Five-Year Plan - Pavement Rehab Projects
Example: Roy Rogers R from Civic Dr to Amargosa Rd
Million $ B/C PCI
• Mojave Dr (7th St to Amargosa Rd) $2.8 9.2 25 to 60
• Air Expressway (National Trails Hwy to George Blvd) $5.6 8 .3 25 to 54 • Mojave Dr (Amargosa Rd to US-395) $6. 4 7.6 25 to 62
• Air Expressway (George Blvd to Phantom West) $3.1 7 .3 25 • La Paz Dr (7th St to I-15 ramps) $0.6 6.7 40
• Mariposa Rd (Tal pa St to Kingswood Dr) $0.7 6.1 29 to 40 • Bear Valley Rd (US-395 t o Bellflower Rd) $0.5 5.3 63 • Amargosa Rd (Dos Palmas Rd to Village Dr) $3.6 5 .1 29 to 37 • El Evado Rd (Palmdale Rd to Begonia Rd) $1.2 4 .8 25
• Hook Blvd (El Evado Rd to Aloe Rd) $0.8 4 .7 36
• Seneca Rd (Amargosa Rd to El Evado Rd) $2.0 4 .3 25 to 47 • Cobalt Rd (Palmdale Rd to Dos Palmas Rd) $1.1 3 .8 25 Fiscal Year 25-30 Five - Year Plan Total Cost: $28 Million 894
Deferred Pavement Rehabilitation Projects
Example: Roy Rogers R from Civic Dr to Amargosa Rd
Million $ B/C PCI
• Amargosa Rd (Eucalyptus St to Avenal St) $1.0 6.7 29 to 32 • B
alsam Rd (Bear Valley Rd to Nisqualli Rd) $1.9 3.9 24 to 42 • El
Evado Rd (Ho pland Rd to Bonanza Rd) $2.3 2.2 28 to 47
• Tawney Ridge Ln (El Evado Rd to Pues ta Del Sol Dr) $2.4 0.6 24 to 36 • Luna Rd (Amethyst Rd to Mesa Linda Ave) $1.9 4.0 24 to 40 • P
acoima Rd (Bear Valley Rd to Luna Rd) $1.6 1.0 23 to 44 • S
ycamore St (Amethyst Rd to US-395) $1.3 0.9 24 to 28
• W
inona St (Hesperia Rd to Eleventh Ave) $1.0 0.8 20 to 44 • Nor
thstar Ave (Petaluma Rd to San Dimas St) $1.0 1.6 20 to 51 • E
leventh Ave (Bear Valley Rd to Nisqualli Rd) $0.9 1.1 25 to 27 • S
eventh St (Lorene Dr to Desert Knoll Dr) $0.8 5.3 53
• Other road segments $15.1 13 to 54
T
otal Arterials & Collectors $30.2 million (deferred)
895
Deferred Pavement Preservation Projects
Example: Roy Rogers R from Civic Dr to Amargosa Rd
Millions B/C PCI
• Amargosa Rd (Dos Palmas Rd to Luna Rd) $0.3 5.4 58
• Bear Valley Rd (City Limits to Industrial Blvd) $0.5 5.9 56 to 69 • Dos
Palmas Rd (Amargosa Rd to Monte Vista Rd) $0.5 2.4 59 to 79 • El
Evado Rd (Lu na Rd to Northstar Ave) $0.4 2.4 62 to 69
• Hesperia Rd (Bear Valley Rd to Green Tree Blvd) $0.9 9.8 59 to 78 • Nati
onal Trails Hwy (Air Expressway to I-15) $1.2 9.6 56 to 72 • Seventh St (D St to Desert Knoll) $0.7 5.8 55 to 64
• O
ther road segments not included $10.2 55 to 79
T
otal Arterials & Collectors $14.7 million (deferred)
896
Total Pavement Rehabilitation & Preservation 2024
Example: Roy Rogers R from Civic Dr to Amargosa Rd
Today’s Estimated Unlimited Budget for Pavement Projects Requiring Work Measure I 25-30 Five-Year Plan $28.0 million
Arterials & Collector Rehabilitation Projects $30.2 million (deferred) Arterials & Collector Preservation Projects $14.7 million (deferred) Local Road Reconstruction Projects $24.1 million (deferred) Local Road Rehabilitation Projects $55.8 million (deferred) Local Road Preservation Projects $23.8 million (deferred) Total $176.6 million
897
Public Works Maintenance Efforts
Example: Roy Rogers R from Civic Dr to Amargosa Rd
FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Totals
LF of Crack Seal 145,090 223,360 199,580 130,880 100,710 799,620 Total Potholes Filled 11,694 7,714 8,389 12,658 17,367 58,272 SF of AC R&R 61,869 52,427 56,956 35,884 79,381 286,517 SF of Sidewalk R&R 31,047 20,301 19,175 14,440 14,256 99,219 SF of New Sidewalk 0 5,980 0 0 0 5,980
LF of Curb R&R 69 399 126 118 195 907
LF of Curb & Gutter R&R 359 568 25 287 850 2,089
898
Traffic Engineering Maintenance Efforts
Example: Roy Rogers R from Civic Dr to Amargosa Rd
FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Totals
Miles of Striping 100 291 285 314 569 1,559
No. of Legends Striped 2,099 466 1,194 757 1,542 6,058
LF of Red Curbs Painted 14,501 58,720 13,420 2,717 19,717 109,075 New Signs Installed 451 238 338 309 279 1,615
Signs Replaced 676 1,006 587 742 654 3,665
899
List of Recently Completed Projects
Example: Roy Rogers R from Civic Dr to Amargosa Rd
Steet Segment(s) or Project Year
Completed
Total Cost
Village Drive from Air Expressway to Amargosa Rd 2019 $5.9 M Third Avenue from Green Tree Blvd to Nisqualli Rd 2020 $1.3 M Industrial/Silica from Bear Valley Rd to Hesperia Rd 2021 $4.6M 7th Street/Arrowhead Drive from Green Tree Blvd to
Bear Valley Rd
2022 $7.3M
Green Tree Extension* 2023 $47.7
Bear Valley Rd from Ridgecrest Rd to Industrial Rd* 2023 $11.9 Liberty Village Slurry Seal Project 2022 $1.3M
Civic Area Slurry Seal Project 2024 $1.8M
Bear Valley Road from Amethyst Rd to Highway 395 2024 $7.8M Total Capital Investment in Street Improvement Projects $89.6 M *Project costs include bridge construction/widening
900
Item Number: 30
City Council / Board of Directors
Written Communications
Meeting of: August 20, 2024
Submitted By:

Fredy Bonilla, City Engineer

Subject:

Measure I Five Year Capital Improvement Plan
Recommendation:

That the Honorable City Council adopt Resolution No. 24-077, approving the Measure I Five Year Capital Improvement Plan for Fiscal Years 2024/2025 through 2028/2029.

Fiscal Impact:

The adoption of the Five-Year Plan does not have a direct fiscal impact. Capital projects, vehicles, equipment, maintenance and operations expenses for Measure I, Fund 250, will be in accordance with the approved Fiscal Year 2024/2025 City Budget, and subsequent amendments to the budget, if required.

Strategic Plan Goal:

The Measure I Five Year Capital Improvement Plan aligns with Goal E, Strategy 11 in the City of Victorville Strategic Plan 2023-2026, “Invest in Infrastructure.” Measure I Funds are used to invest in the preservation, rehabilitation, improvement, and maintenance operations of the City’s road system.

Background:

Each year, in accordance with San Bernardino County Transportation Authority (SBCTA) requirements, the City is required to adopt by resolution a Measure I Five Year Capital Improvement Plan (CIP) for all its planned expenses for Victorville’s local pass-through Measure I. The deadline for submission of the Measure I Five Year CIP to SBCTA is September 1, 2024. In general, eligible expenses for Measure I must be for streets and roads purposes. Expenses for capital projects, vehicles, equipment, operations, and maintenance may be included.
901
3 7
2 5
Discussion:

Resolution No. 24-077 is included as Attachment A. The SBCTA estimate for pass through revenue in FY 2024/2025 is $7,017,107. The Five-Year CIP has been prepared in accordance with the City’s approved FY 2024-2025 Budget which includes capital projects, vehicles, equipment, operations, and maintenance Measure I expenses. The Measure I Five-Year CIP is included as Exhibit “A” within Attachment A. The “projects” listed in the Five-Year CIP include capital improvement projects and equipment. In addition, several categories in the City’s budget which are funded by Measure I are listed.

These categories include Cost Allocation; Engineering Services; Streets Engineering; Traffic Signal Maintenance; and Traffic Control (signing and striping).

An expenditure strategy, as required by SBCTA, is included in Exhibit “B” within Attachment A. The strategy provides the policy approach for City Council for the use of Measure I funds. The attached policy is similar to that used in past years and provides flexibility for programming expenses for a variety of needs for streets capital improvement projects, vehicles, equipment, operations, and maintenance.

Staff recommends that the Honorable City Council adopt Resolution No. 24-077, approving the Measure I Five Year Capital Improvement Plan for Fiscal Years 2024/2025 through 2028/2029. Upon adoption of the attached resolution, staff will forward a copy of the resolution and the Five Year CIP to SBCTA for inclusion in their planning documents.

Staff remains available for any questions Council may have.

Attachments: A. Resolution No. 24-077 - Measure I Five Year Capital Improvement Plan and Expenditure Strategy
902

ATTACHMENT A

903
RESOLUTION NO. 24-077
RES

OLUTION OF T HE CITY C OUNCIL OF THE CITY OF

VICTORVILLE, S TATE OF CA LIFORNIA, ADOPTING THE

MEASURE I F IVE-YEAR CAP ITAL IMPROVEMENT PLAN FOR
FY2024/2025 THROUGH FY2028/2029
WHEREAS, San B ernardino C ounty vot ers a p proved passa ge of Measure I in November 2004, a uthorizing the San B ernardino C ounty T ranspo rta tion A uthority to impose a one-ha lf of one p ercent re tail t ransactions a nd use tax a pplicable in the incorporated and unincorporated territ o ry of the County of San Bernardino; and WHEREAS, revenue from the tax can only be used for transpor ta tion improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 04-01 of the Authority; and
WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from the Local Street Program to a nnually ad opt a nd upda te a F ive-Year Ca pital Improvement Plan; and

NOW, THEREFORE, THE CI TY CO UNCIL O F T HE CI TY O F V ICTORVILLE DO ES HEREBY RESOL VE AS FOLLO WS:

SECTION 1. T hat the Measure I Five-Year Capital Improvement Plan, attached to this resolution as Exhibit A, and the Expenditure Strategy, attached to this resolution as Exhibit B, are hereby adopted.

SECTION 2. That the City Clerk shall certify as to the adoption of this Resolution. 904
Exhibit A
Measure I Five-Year Capital Improvement Plan
905
Resolution Number:

Resolution Approval Date:

Contact Person/Title:

Phone:

Email:
6/30/24 Carryover Balance $10,497,690.00
FY2024/25 Est. Revenue FY2025/26 Est. Revenue FY2026/27 Est. Revenue FY2027/28 Est. Revenue FY2028/29 Est. Revenue Total Est. Rev. $7,017,107 $7,369,977 $7,627,845 $7,885,602 $8,207,302 $38,107,834 Projects:

Bear Valley Rd, Bellflower Rd to Monte Vista Rd, pavement rehabilitation No No 0.0% 0.0% $1,459,000 $656,000 $0 $0 $0 $0 $656,000 Ridgecrest Rd, Bear Valley Rd to Paute Rd, pavement
rehabilitation No No 0.0% 0.0% $2,285,000 $1,055,000 $0 $0 $0 $0 $1,055,000 Roy Rogers Dr, Amargosa Rd to NB I-15 Ramps, pavement
rehabilitation
No No 0.0% 0.0% $1,795,000 $565,000 $0 $0 $0 $0 $565,000 Slurry Seal - Golden Triangle Area & Other Locations No No 0.0% 0.0% $1,600,000 $1,600,000 $0 $0 $0 $0 $1,600,000 Village Drive Sidewalk Improvements No No 0.0% 0.0% $558,000 $308,000 $0 $0 $0 $0 $308,000 Mojave Dr, Amargosa Rd to US-395, pavement rehabilitation No No 0.0% 0.0% $6,400,000 $0 $3,200,000 $0 $0 $0 $3,200,000 Mojave Dr, 7th Street to Amargosa Rd, pavement rehabilitation No No 0.0% 0.0% $2,755,000 $0 $2,755,000 $0 $0 $0 $2,755,000 Air Expressway, National Trails Hwy to George Blvd, pavement rehabilitation
No No 0.0% 0.0% $5,546,000 $0 $0 $2,773,000 $0 $0 $2,773,000 Bear Valley Rd, US 395 to Bellflower Rd, pavement rehabilitation No No 0.0% 0.0% $422,000 $0 $0 $422,000 $0 $0 $422,000 Amargosa Rd, Dos Palmas Rd to Vilage Dr, pavement rehabilitation No No 0.0% 0.0% $3,577,000 $0 $0 $0 $1,788,500 $0 $1,788,500 El Evado Rd, Palmdale Rd to Begonia Rd, pavement rehabilitation No No 0.0% 0.0% $1,171,000 $0 $0 $0 $585,500 $0 $585,500 Mariposa Rd, Talpa St to Kingswood Dr, pavement rehabilitation No No 0.0% 0.0% $700,000 $0 $0 $0 $350,000 $0 $350,000 Air Expressway, George Blvd to Phantom West, pavement
rehabilitation
No No 0.0% 0.0% $3,015,000 $0 $0 $0 $3,015,000 $0 $3,015,000 Cobalt Rd, Palmdale Rd to Dos Palmas Rd, pavement rehabilitation No No 0.0% 0.0% $1,088,000 $0 $0 $0 $0 $544,000 $544,000 Hook Blvd, El Evado Rd to Aloe Rd, pavement rehabiltation No No 0.0% 0.0% $780,500 $0 $0 $0 $0 $390,250 $390,250 Seneca Rd, Amargosa Rd to El Evado Rd, pavement rehabilitation No No 0.0% 0.0% $1,950,000 $0 $0 $0 $0 $975,000 $975,000 La Paz Dr, I-15 Ramps to 7th St, pavement rehabilitation No No 0.0% 0.0% $569,000 $569,000 $569,000 Concrete Access Ramps - various vocations No No 0.0% 0.0% $584,005 $110,000 $113,300 $116,699 $120,200 $123,806 $584,005 Concrete Sidewalk, Install or Repair - various locations No No 0.0% 0.0% $1,973,140 $371,650 $382,800 $394,283 $406,112 $418,295 $1,973,140 Traffic Signal Pedestrian System Upgrades No No 0.0% 0.0% $27,000 $6,750 $0 $0 $0 $0 $6,750 Traffic Signal UPS Replacement No No 0.0% 0.0% $180,000 $45,000 $0 $0 $0 $0 $45,000 Traffic Signal Video Detection Upgrades No No 0.0% 0.0% $100,000 $25,000 $0 $0 $0 $0 $25,000 Citywide Pavement Rehabilitation, Seals and Overlays, Various Streets
No No 0.0% 0.0% $6,400,000 $0 $1,600,000 $1,600,000 $1,600,000 $1,600,000 $6,400,000 Cost Allocation No No 0.0% 0.0% $2,607,965 $491,222 $505,959 $521,137 $536,772 $552,875 $2,607,964 Engineering Services No No 0.0% 0.0% $1,047,520 $197,305 $203,224 $209,321 $215,601 $222,069 $1,047,519 Streets - Engineering No No 0.0% 0.0% $6,368,314 $1,199,501 $1,235,486 $1,272,551 $1,310,727 $1,350,049 $6,368,314 Traffic Signal Maintenance No No 0.0% 0.0% $2,587,343 $487,338 $501,958 $517,017 $532,527 $548,503 $2,587,344 Traffic Control - Signing & Striping No No 0.0% 0.0% $6,401,517 $1,205,755 $1,241,928 $1,279,185 $1,317,561 $1,357,088 $6,401,517 Traffic Control - Vehicle Replacements No No 0.0% 0.0% $375,000 $375,000 $0 $0 $0 $0 $375,000 $8,698,521 $11,739,654 $9,105,194 $11,778,500 $8,650,935 $49,972,803 Total Programming is currently 103% Total Estimated Programming: $49,972,803 Is Project in
City's
Non-motorized
Transportation
Plan?
(Yes/No)
Does Project
have an ATP
Component?
(Yes/No)
Is the Project on the City's
Nexus Study List?
(Public/DIF Share %)
Estimated Total
Project Cost
[email protected]
Projects Total:

Victorville
Current
Estimate
Current
Estimate TotalCurrent
Estimate
Current
Estimate
Current
Estimate
(Must not exceed 150% of Carryover Balance +
Total Estimated Revenue)
Jurisdiction:24-077
8/20/2024
Fredy A. Bonilla, City Engineer
760-955-5170
Measure I Local Pass-through Program

FIVE YEAR CAPITAL IMPROVEMENT PLAN
Fiscal Years 2024/2025 thru 2028/2029