West Sacramento City Council
June 26, 2024

WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR

AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
JUNE 26, 2024 AGENDA
Martha Guerrero, Mayor
Dawnté Early, Mayor Pro Tem
Quirina Orozco, Council Member
Norma Alcala, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
6:00 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I

1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE

JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.

According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.

PRESENTATIONS

2. City Manager's Office
CONSIDERATION OF PROCLAMATION RECOGNIZING MAY 2024 AS ASIAN AMERICAN AND

PACIFIC ISLANDER HERITAGE MONTH
Objective: The purpose of this proclamation is to formally support the Asian American and Pacific Islander (AAPI) population in the City of West Sacramento and celebrate their cultural traditions, entrepreneurial spirit, and contributions to our community.

Recommendation: Staff respectfully recommends that the City Council adopt a proclamation recognizing the month of May as AAPI Heritage Month in the City of West Sacramento.

CONSENT AGENDA
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
1 3. Capital Projects
CONSIDERATION OF RESOLUTION 24-74 AMENDING THE CAPITAL IMPROVEMENT

PROGRAM (CIP) AND AWARD OF A CONSTRUCTION CONTRACT CHANGE ORDER TO TPA CONSTRUCTION, INC. FOR THE RIVER WALK PARK - GRAND STAIRCASE REPAIR PROJECT (CIP 62145)
Objective: TO IMPROVE THE REPAIR, SAFETY AND LONGEVITY OF THE STAIRS BY INSTALLING A REINFORCEMENT STRIPE TO THE STAIRCASE BULL NOSE ENDS.

Recommendation: Staff respectfully recommends that the City Council: (1) Find that the River Walk Park – Grand Staircase Repair Project is exempt from environmental review under California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15301 Class 1 (b) of the California Environmental Quality Act; (2) Adopt Resolution 24-74 amending the Capital Improvement Program (CIP); (3) Approve construction contract Amendment 1 to TPA Construction, Inc. in an amount not to exceed $30,000.00 for the River Walk Park – Grand Staircase Repair Project (CIP 62145); (4) Authorize the City Manager, or his designee, to execute Amendment 1 with TPA Construction, Inc. in an amount not to exceed $30,000.00; and (5) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract with TPA Construction, Inc. with approval from the City Attorney.

4. Capital Projects
CONSIDERATION OF ADPOPTION OF RESOLUTION 24-64 AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP); APPROVAL OF THE HSIP INTERSECTION SAFETY & TRAFFIC SIGNAL IMPROVEMENT PROJECT PLANS AND SPECIFICATIONS; AWARD OF A PROFESSIONAL SERVICES CONTRACT TO DEWBERY ENGINEERS INC. (CIP 12203) FOR CONSTRUCTION MANAGEMENT SERVICES; AND AWARD OF A CONSTRUCTION CONTRACT TO CENTRAL VALLEY ENGINEERING & ASPHALT, INC (CIPS 12203, 14053, 14054 & 14055)
Objective: The objective of this report is to provide the City Council with sufficient information to consider adoption of Resolution 24-64 amending the Capital Improvement Program (CIP); approval of the HSIP Intersection Safety & Traffic Signal Improvement Project Plans and Specifications; award of a professional services contract to Dewberry Engineers, Inc. (CIP 12203) for construction management services; and award of a construction contract to the lowest responsive, responsible bidder Central Valley Engineering & Asphalt, Inc. (CIPs 12203, 14053, 14054 & 14055).

Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 64, Attachment 1, amending the Capital Improvement Program (CIP) budgets for the HSIP Intersection Safety & Traffic Signal Improvement Project (CIPs 12203, 14053, 14054, 14055) approving an inter-project transfer of $600,000.00 from CIP 17022 and One Time General Fund (Fund 107) funding of $1,267,433.00; (2) Approve the Project Plans and Specifications for the HSIP Intersection Safety & Traffic Signal Improvement Project (CIPs 12203, 14053, 14054, 14055); (3) Find that a Class 1 exemption under California Code of Regulations Title 14, Division 6, Chapter 3, Article 19, Section 15301 is the appropriate level of environmental review for CEQA for the construction of the HSIP Safety and Signal Improvement Project; (4) Award a professional services contract for construction management services to Dewberry Engineers Inc.; (5) Authorize the City Manager, or his designee, to execute a professional services contract for construction management services with Dewberry Engineers Inc. for an amount not to exceed $254,878.74; (6) 2 Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, or amendments to the professional services contract with Dewberry Engineers Inc. up to 10% of the contract amount ($25,487.87) with approval from the City Attorney and the Finance Department; (7) Authorize the City Manager, or his designee, to extend the term of the professional services contract with Dewberry Engineers, if necessary; (8) Award a construction contract to the lowest responsive, responsible bidder, Central Valley Engineering & Asphalt, Inc.; (9) Authorize the City Manager, or his designee, to execute a construction contract with Central Valley Engineering & Asphalt Inc. for an amount not to exceed $2,364,269.00; (10) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, amendments, change orders, agreements, or purchases up to 15% of the construction contract amount ($354,640.35) with approval from the City Attorney and the Finance Department; and (11) Authorize the City Manager, or his designee, to extend the term of the construction contract with Central Valley Engineering & Asphalt Inc., if necessary.

5. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-65 AMENDING THE CAPITAL

IMPROVEMENT PROGRAM BUDGET AND AWARD A SERVICES CONTRACT TO HONEYWELL INTERNATIONAL INC. FOR EQUIPMENT PURCHASE AND INSTALLATION SERVICES FOR THE FIRE STATION EMERGENCY ALERT SYSTEMS PROJECT (CIP 51041) Objective: The purpose of this report is to provide the City Council with sufficient information to adopt Resolution 24-65 amending the Capital Improvement Program budget and to award a contract for services to Honeywell International Inc. for the equipment purchase and installation services for the Fire Station Emergency Alert Systems Project (CIP 51041).

Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Fire Station Emergency Alert Systems is exempt from CEQA pursuant to the Categorical Exemption under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, and find that the determination represents the independent judgment of the City; (2) Adopt Resolution 24-65 amending the Capital Improvement Program budget; (3) Award a contract for services to Honeywell International Inc. in the amount not to exceed $225,325.95 for the Fire Station Emergency Alert Systems Project; (4) Authorize the City Manager, or his designee, to execute a contract with Honeywell International Inc. using an NPP.gov cooperative contract #PS20350, in the amount of $225,325.95; (5) Authorize the City Manager, or his designee, to make contract amendments up to 15% ($34,000) of the total contract value; (6) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract, with approval from the City Attorney; and (7) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

6. Capital Projects

CONSIDERATION OF REJECTION OF ALL BIDS FOR THE B STREET TOWER PARKLET PROJECT (CIP 15056)
Objective: The objective of this report is to provide the City Council with sufficient information to reject all bids for the B Street Tower Parklet Project (CIP 15056). 3 Recommendation: Staff respectfully recommends that the City Council: 1) Reject all bids for the B Street Tower Parklet Project (24-019-ITB); and 2) Authorize City staff to revise and re-bid the B Street Tower Parklet Project (CIP 15056)

7. Capital Projects

CONSIDERATION OF AWARD OF CONTRACT TO ROYSTON, HANAMOTO, ALLEY, & ABEY (RHAA) FOR DESIGN SERVICES FOR THE CITY HALL OUTDOOR PLAZA PROJECT (CIP 54015)
Objective: The purpose of this report is to provide the City Council with sufficient information to award a professional services contract with Royston, Hanamoto, Alley, & Abey (RHAA) for the Design Services through the planning, design, bid, and construction phases of the City Hall Outdoor Plaza Project (CIP 54015).

Recommendation: Staff respectfully recommends that the City Council: (1) Award a professional services contract with Royston, Hanamoto, Alley, & Abey (RHAA) in the amount not to exceed $246,739 for the City Hall Outdoor Plaza Project (54015); (2) Authorize the City Manager, or his designee, to execute a contract with Royston, Hanamoto, Alley, & Abey (RHAA) in the amount of $246,739; (3) Authorize the City Manager, or his designee, to make contract amendments up to 15% ($37,100) of the total contract value; (4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract, with approval from the City Attorney; and (5) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

8. Economic Development & Housing

CONSIDERATION OF EXCLUSIVE NEGOTIATING AGREEMENT WITH SKK DEVELOPMENTS

AND URBANCORE, LLC FOR THE GRAND GATEWAY MASTER PLAN IMPLEMENTATION Objective: The purpose of this report is to provide the City Council with sufficient information to consider approval of an Exclusive Negotiating Agreement ("ENA") with SKK Developments and UrbanCore, LLC for the implementation of the Grand Gateway Master Plan.

Recommendation: Staff respectfully recommends that the City Council authorize the City Manager, or his designee, to execute an ENA with SKK Developments and UrbanCore, LLC for implementation of the Grand Gateway Master Plan, in substantially the form included as Attachment 1, with such changes, insertions, revisions, corrections, or amendments as shall be approved by the City Attorney.

9. Economic Development & Housing

CONSIDERATION OF APPROVAL OF A DEFERRED IMPROVEMENT AGREEMENT FOR THE BRIDGE DISTRICT PHASE 6 APARTMENTS PROJECT (999 RIVERFRONT STREET, APN 058- 320-086)
Objective: The purpose of this item is to facilitate the Council’s consideration of a Deferred Improvement Agreement with TBD Phase VI LP, a California limited partnership (Developer) for the Phase 6 Apartments Project located in the Bridge District. 4 Recommendation: Staff respectfully recommends that the Council: (1) Find that the proposed Deferred Improvement Agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to §15182 (Projects Pursuant to a Specific Plan) and §15183 (Projects Consistent with a Community Plan or Zoning) of the CEQA Guidelines; (2) Authorize the City Manager or his designee to execute the Deferred Improvement Agreement for the Bridge District Phase 6 Apartment Project in substantially the form attached; and (3) Authorize the City Manager or his designee to take any actions necessary to effectuate the Agreement, including but not limited to making non-substantive modifications, and executing additional agreements that effectuate the purpose of this document, all as approved by the City Attorney.

10. Finance
CONSIDERATION OF RESOLUTION 24-68 AUTHORIZING THE COLLECTION OF SPECIAL TAX

ON THE SECURED ROLL IN THE SAME MANNER AS THE ORDINARY AD VALOREM

PROPERTY TAXES FOR EXISTING COMMUNITY FACILITY DISTRICTS FOR AUTHORIZED

CAPITAL FACILITY CONSTRUCTION PURPOSES
Objective: The purpose of this action is to collect a special tax associated with Community Facility Districts (CFDs) previously established by the City to fund capital improvements and make debt service payments on outstanding bond debt, and to have these taxes placed on the Yolo County secured property tax bill.

Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-68 authorizing the collection of a special tax and to place these taxes on the secured tax roll to be collected in the same manner as the ordinary ad valorem property taxes. Furthermore, the actions recognize that the collection of taxes will be used to pay outstanding bond debt and other purposes previously authorized by the City.

11. Finance
CONSIDERATION OF RESOLUTION 24-69 AUTHORIZING THE COLLECTION OF SPECIAL TAX

ON THE SECURED TAX ROLL IN THE SAME MANNER AS THE ORDINARY AD VALOREM

PROPERTY TAXES IN ORDER TO PAY FOR CERTAIN MAINTENANCE SERVICES Objective: The purpose of this action is to collect special tax to pay for certain existing Community Facility District (CFD) maintenance services and to have these taxes placed on the Yolo County secured property tax bill.

Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-69 authorizing the collection of special tax to pay for certain Community Facility District services on the secured tax roll in the same manner as the ordinary ad valorem property taxes.

12. Finance
CONSIDERATION OF RESOLUTION 24-71 INITIATING ANNUAL PROCEEDINGS UNDER THE STORM DRAIN MAINTENANCE ACT OF 1937 FOR STORM DRAIN MAINTENANCE DISTRICT NO. 1 (RALEY’S LANDING)
5 Objective: The objective of this report is to provide sufficient information to Council to adopt Resolution 24-71 initiating annual proceedings under the Storm Drain Maintenance Act of 1937 for Storm Drain Maintenance District # 1, Raley’s Landing.

Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-71 initiating annual proceedings and establishing the date for a public hearing to be conducted under the Storm Drain Maintenance District Act of 1937 (the “1937 Act”) for Storm Drain Maintenance District No. 1 (Raley’s Landing).

13. Finance
CONSIDERATION OF RESOLUTION 24-70 INITIATING THE LEVY OF ANNUAL ASSESSMENTS FOR LANDSCAPING AND LIGHTING DISTRICT NO. 1
Objective: The objective of this report is to provide sufficient information to Council to adopt Resolution 24-70 initiating the levy of annual assessments for Landscaping and Lighting District #1.

Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-70, a Resolution of Intention initiating the levy of annual assessments for the Landscaping and Lighting District No. 1 and establish the date of July 17, 2024 for a public hearing under the Landscaping and Lighting Act of 1972.

14. Fire
CONSIDERATION OF RESOLUTION 24-67 AUTHORIZING THE SUBMISSION OF CALIFORNIA OFFICE OF EMERGENCY SERVICES FORM 130, DESIGNATION OF APPLICANT’S AGENT RESOLUTION TO THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES Objective: This item seeks approval of a resolution authorizing the submittal of Cal OES Form 130, Designation of Applicant’s Agent Resolution, which will authorize designated agents to execute applications for the City of West Sacramento for obtaining federal financial assistance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act and/or state financial assistance under the California Disaster Assistance Act.

Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-67 authorizing the submission of Cal OES Form 130, Designation of Applicant’s Agent Resolution, to the California Governor's Office of Emergency Services, designating the City Manager, Assistant City Manager, Director of Finance, Fire Chief and Deputy Fire Chief as authorized agents to act on behalf of the City for all matters pertaining to federal and/or state assistance.

15. Parks & Recreation
CONSIDERATION OF FIRST READING OF ORDINANCE 24-6 AMENDING CHAPTER 12.08 OF

THE CITY OF WEST SACRAMENTO MUNICIPAL CODE REGULATING SPECIAL EVENTS IN

THE CITY
Objective: The objective of this report is to introduce Ordinance 24-6, amending Chapter 12.08 of the City of West Sacramento Municipal Code regulating Special Events within the city limits. 6 Recommendation: Staff respectfully recommends that the City Council: (1) Waive the first reading and read by title and number only Ordinance 24-6, amending Chapter 12.08 of the City of West Sacramento Municipal Code related to Special Events within the city limits of the City of West Sacramento; and (2) Inform the audience that the second reading and adoption of Ordinance 24- 6, is tentatively scheduled for July 17, 2024.

16. City Manager's Office

CONSIDERATION OF ADOPTION OF THE TOTAL TENTATIVE AGREEMENT ON ECONOMIC

TERMS FOR THE SUCCESSOR MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY

OF WEST SACRAMENTO AND THE WEST SACRAMENTO STATIONARY ENGINEER'S, LOCAL 39 AND ADOPTION OF RESOLUTION 24-77 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2024/25
Objective: The purpose of this report is to seek City Council consideration of approval of a total tentative agreement on terms for a three (3) year successor Memorandum of Understanding (MOU) between the City of West Sacramento and the West Sacramento Stationary Engineer’s Local 39 (L39) and Resolution 24-77, approving related budget amendments.

Recommendation: Staff respectfully recommends that the City Council: (1) Approve the total tentative agreement (TTA) on terms for a successor Memorandum of Understanding between the City of West Sacramento and the Stationary Engineer’s Local 39 effective July 1, 2024 through June 30, 2027; (2) Approve the updated Classification Plan (Salary Schedule) and Benefits Summary for L39; and (3) Adopt Resolution 24-77 approving amendments to the approved biennial budget for Fiscal Year 2024/25 to fund the proposed salary and benefit changes.

PUBLIC HEARINGS

17. Community Development
PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 24-44 AMENDING THE REFUSE

BOOK OF FEES AND CONSIDERATION OF APPROVAL OF A SETTLEMENT AGREEMENT AND

FIRST AMENDMENT TO COLLECTION SERVICE AGREEMENT WITH WASTE MANAGEMENT Objective: The objective is to provide the City Council with information on the City’s Waste Management (WM) contract amendment, and request approval for the Amendment and Settlement Agreement, as well as approval of Resolution 24-44 amending the Refuse Book of Fees.

Staff has concluded with settlement negotiations and recommends that City Council approve the Settlement Agreement and First Amendment to the Collection Service Agreement providing for enhanced diversion services, and additional financial resources for City use in diversion programs.

Recommendation: It is respectfully recommended that the City Council: (1) Receive the staff presentation and open and close the public hearing; (2) Approve Resolution 24-44 amending the Refuse Book of Fees; (3) Approve a Settlement Agreement and Release by and between USA Waste of California, Inc. and the City of West Sacramento; and (4) Approve a First Amendment to Collection Service Agreement with Waste Management.

REGULAR AGENDA
7 18. Finance
ANNUAL REPORTS OF FY 2022/23 SALES TRANSACTION AND USE TAX MEASURE

REVENUES AND EXPENDITURES (MEASURES E, V, K, AND N)
Objective: The purpose of this item is to provide the City Council with an annual report of the receipt and use of the City’s sales transaction and use tax (TUT) measure funds.

Recommendation: Staff respectfully recommends that the City Council receive the report of the Sales TUT Measure Revenue and Expenditures for the fiscal year ended June 30, 2023.

19. City Manager's Office

CONSIDERATION OF APPOINTMENTS TO THE TRANSPORTATION, MOBILITY, AND

INFRASTRUCTURE COMMISSION
Objective: The objective of this report is to provide the Mayor and Members of the City Council with the information needed to appoint two members to the Transportation, Mobility, and Infrastructure Commission (TMI).

Recommendation: Staff respectfully recommends that the Mayor, subject to approval of the City Council, appoint one applicant to serve on the Transportation, Mobility, and Infrastructure Commission (TMI) as a regular member and appoint one applicant to serve as an alternate member.

20. City Manager's Office
CONSIDERATION OF RESOLUTION 24-75 APPROVING A RECOMMENDATION TO THE CALIFORNIA ADVISORY COMMITTEE ON GEOGRAPHIC NAMES TO RENAME SQ_ ROAD AND SQ_ COURT PURSUANT TO AB 2022
Objective: This report is to request Council consideration of Resolution 24-75, which would recommend to the California Advisory Committee on Geographic Names that Sq_ Road and Sq_ Court be renamed to Tebti Road and Tebti Court, respectively, in accordance with the suggestion put forward by the Yocha Dehe Wintun Nation.

Recommendation: Staff respectfully recommends the City Council approve Resolution 24-75, recommending that Sq_ Road and Sq_ Court be renamed to Tebti Road and Tebti Court, respectively.

21. City Manager's Office

CONSIDERATION OF UPDATES TO THE PUBLICLY AVAILABLE PAY SCHEDULE FOR FISCAL YEAR 2024/25
Objective: The purpose of this report is to seek City Council approval for updates to the publicly available pay schedule Fiscal Year 2024/25.
8 Recommendation: Staff respectfully recommends that the City Council approve the updated publicly available pay schedule (Classification Plan) for Fiscal Year 2024/25.

GENERAL ADMINISTRATION FUNCTION – PART II

22. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority-----------------------------------------------Guerrero, Alcala, Sulpizio Hull League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo Animal Servies Planning Agency JPA----------------------------Guerrero; Alternate – Sulpizio Hull Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early

COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull

23. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the June 26, 2024 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted June 21, 2024 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review. __________________________________________
9 Jennifer Cusmir, City Clerk
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.

All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].

If you need assistance to participate in this meeting, including translation support, please contact the City Clerk’s Office at 916-617-4500 or [email protected]. Notifying the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.

Si necesita ayuda para participar en esta reunión o servicios de traducción, comuníquese con la Oficina del Secretario Municipal al 916-617-4500 o [email protected]. Notificar a la Oficina del Secretario Municipal al menos 48 horas antes de la reunión ayudará al personal a garantizar que se puedan hacer arreglos razonables para proporcionar accesibilidad a la reunión.

Los dispositivos de escucha asistida están disponibles en esta reunión. 10 CITY COUNCIL AGENDA REPORT
MEETING DATE: June 26, 2024 ITEM #2
SUBJECT:

CONSIDERATION OF PROCLAMATION RECOGNIZING MAY 2024 AS

ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Paul Hosley, Public Information Officer
City Manager’s Office
ATTACHMENT [ X ] Yes [ ] No [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The purpose of this proclamation is to formally support the Asian American and Pacific Islander (AAPI) population in the City of West Sacramento and celebrate their cultural traditions, entrepreneurial spirit, and contributions to our community.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council adopt a proclamation recognizing the month of May as AAPI Heritage Month in the City of West Sacramento.

BACKGROUND
Asian American and Pacific Islander Heritage Month is celebrated annually in the United States during the month of May. This celebration recognizes the achievements and contributions of Asian Americans and Pacific Islanders who have enriched America's history and are instrumental in its future success. The City of West Sacramento is proud to join this national observance to honor the vibrant cultures, traditions, and histories of AAPI communities.

ANALYSIS
The City of West Sacramento is home to a diverse population, including a significant number of residents who identify as Asian American and Pacific Islander. The contributions of the AAPI community to the city are numerous and varied, encompassing areas such as business, education, healthcare, arts, and public service.

By adopting this proclamation, the City Council will affirm its commitment to celebrating the diverse cultural heritage of our community and recognizing the invaluable contributions of Asian American and Pacific Islander residents.

Environmental Considerations
N/A
Commission Recommendation
N/A
Strategic Plan Integration
This action aligns with the city's values of inclusivity, diversity, and respect for all.

Alternatives
N/A
Coordination and Review
N/A
Budget/Cost Impact
N/A

ATTACHMENT
Proclamation
11 PROCLAMATION

OF THE WEST SACRAMENTO CITY COUNCIL
RECOGNIZING MAY 2024 AS

ASIAN AND PACIFIC ISLANDER HERITAGE MONTH
WHEREAS, the City of West Sacramento proudly acknowledges the rich cultural heritage and significant contributions of Asian American and Pacific Islander (AAPI) communities; and
WHEREAS, Asian American and Pacific Islander Heritage Month is celebrated annually in May to honor the history, traditions, and diverse cultures of the AAPI communities that have enriched our nation and the West Sacramento community; and WHEREAS, AAPI individuals have played a crucial role in the development and growth of the City of West Sacramento through their entrepreneurial spirit, dedication to education, commitment to community service, and contributions to the arts, sciences, government, and beyond; and
WHEREAS, the City of West Sacramento is home to a vibrant and diverse AAPI population, whose cultural traditions and values continue to enhance the social, economic, and cultural fabric of our City; and
WHEREAS, the City of West Sacramento recognizes the importance of promoting awareness and understanding of the AAPI heritage, as well as addressing the challenges faced by AAPI communities, including combating prejudice and discrimination; and WHEREAS, the City of West Sacramento stands in solidarity with the AAPI community, acknowledging their resilience, and striving to create an inclusive environment where all residents feel valued and respected.

NOW, THEREFORE, BE IT HEREBY PROCLAIMED by the West Sacramento City Council that the month of May 2024 be recognized as Asian American and Pacific Islander Heritage Month in the City of West Sacramento, and the City Council encourages all residents to celebrate the contributions of the AAPI community, to participate in events and activities that recognize their achievements, and to promote a greater understanding and appreciation of the diverse cultures that make up our City.

PROCLAIMED THIS 26th day of June, 2024.

ATTEST:
_________________________ __________________________
Martha Guerrero, Mayor Jennifer Cusmir, City Clerk
12 CITY COUNCIL AGENDA REPORT
MEETING DATE: June 26, 2024 ITEM # #3
SUBJECT:

CONSIDERATION OF RESOLUTION 24-74 AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP) AND AWARD OF A CONSTRUCTION CONTRACT AMENDMENT 1 TO TPA CONSTRUCTION, INC. FOR THE RIVER WALK PARK - GRAND STAIRCASE REPAIR PROJECT (CIP 62145)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Joshua Bailey, Project Manager II
Capital Projects Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-74 amending the Capital Improvement Program (CIP) and approval of Amendment 1 of the construction contract with TPA Construction, Inc. for the River Walk Park – Grand Staircase Repair Project (CIP 62145).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Find that the River Walk Park – Grand Staircase Repair Project is exempt from environmental review under California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15301 Class 1 (b) of the California Environmental Quality Act;
2) Adopt Resolution 24-74 amending the Capital Improvement Program budget; 3) Approve Amendment 1 to the construction contract with TPA Construction, Inc. in an amount not to exceed $30,000 for the River Walk Park – Grand Staircase Repair Project (CIP 62145); 4) Authorize the City Manager, or his designee, to execute Amendment 1 with TPA Construction, Inc. in an amount not to exceed $30,000; and
5) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract with TPA Construction, Inc. with approval from the City Attorney; 6) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

BACKGROUND
River Walk Park stands out as a favorite among the City's parks, drawing crowds for various special events and activities. However, the Grand Staircase at the River Walk Park has many damaged stair components that pose safety risks and diminish the park's aesthetic charm. The damage consists of missing or damaged capstones that raise concerns for the health and safety of our patrons. With the recent completion of the Riverfront Dock Project, staff is proceeding to address these issues by repairing and replacing damaged masonry components.

This proactive approach ensures the park's readiness for future programming and enhances its appeal to our residents. The River Walk Park – Grand Staircase Repair project is included in the current Capital Improvement Program as CIP 62145.

ANALYSIS
The River Walk Park – Grand Staircase Repair project was publicly advertised on December 28, 2023, electronically on the City’s Procurement Portal. Two (2) electronic bids were received and opened on February 7, 2024. After examining the Contractor’s licenses, work experience, qualifications and proposal submitted in each of the completed bid packages, staff determined that TPA Construction, Inc. is the lowest responsive and responsible bidder. The cost of the project will exceed the engineer’s estimate, however. Staff has evaluated the costs and recommends additional funding be added to the project budget. As this work is within the boundaries of CFD-K and is eligible for CFD funding based on the intended purpose of the funding to support Riverwalk Park maintenance and repair activities, staff recommends utilizing CFD-K funds for the project funding shortfall.

On this basis, Council awarded a construction contract to TPA Construction, Inc. in the amount of $90,064 on April 10, 2024. Upon construction inspection, staff recommends the installation of an additional precautionary measures to ensure the repairs made to the staircase will improve the stair’s structural lifespan, increase safety for usage, and protect the repairs made to the staircase. 13 River Walk Park Grand Staircase Repair Project Amendment 1 June 26, 2024

Environmental Considerations
The California Environmental Quality Act Title 14, Chapter 3, Article 19 defines what projects or categories are allowed to be considered Categorically Exempt. Section 15301, Class 1 allows public entities to perform operations such as repair, maintenance, or minor alteration of existing public structures, facilities, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination without review of the project under CEQA. The River Walk Park – Grand Staircase Repair Project falls under the category of rehabilitation and/or maintenance of existing parks involving no expansion of use beyond the existing.

Commission Recommendation
N/A
Strategic Plan Integration
N/A
Alternatives
The Council’s primary alternatives are summarized below:
1) Approve the recommended actions as described above in this report. 2) Alter the recommended actions.
3) Delay the recommended actions or cancel the project.

Staff recommends the Council proceed with Alternative 1 to allow for the repairs of the potentially unsafe conditions of the stairs.

Coordination and Review
This report was prepared by the Capital Projects Department and has been coordinated with and reviewed by the Finance Department.

Budget/Cost Impact
This project is included in the City’s Capital Improvement Program (CIP) as CIP 62145, with a total remaining budget of approximately $25,000 for contingency and staff time. There is insufficient funding available in the project budget for the construction contract change order. City staff is recommending an additional appropriation of $30,000 for the additional contractual work needed ($28,600) and additional contingency ($1,400) to improve the repair longevity and increase safety. Resolution 24-74 requests an amendment to the project budget to add an additional $30,000 from CFD-K Fund. There is sufficient balance available in the fund to cover this request and no competing funding requests at this time.

ATTACHMENTS

1. Resolution 24-74

2. TPA Construction, Inc. - Amendment 1

3. Notice of Exemption (NOE)
14 Attachment 1
RESOLUTION 24-74

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO

APPROVING A CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET AMENDMENT OF $30,000 TO FUND THE RIVER WALK PARK - GRAND STAIRCASE REPAIR PROJECT (CIP 62145) FOR FISCAL YEAR 2023/24
WHEREAS, the City Council adopted the biennial Capital Improvement Program (CIP) budget for Fiscal Years 2023/24 and 2024/25 on June 28, 2023; and WHEREAS, CIP 62145 – River Walk Park – Grand Staircase Repair Project was established, and appropriations of $90,000 from the CFD-K Fund were approved to fund the project; and
WHEREAS, on April 10, 2024, the City Council awarded a construction contract CPC24-076 to TPA Construction Inc.; and
WHEREAS, remaining funds available in the project are not sufficient to fund the total project cost, including the construction contract, contingency, and staff time; and WHEREAS, Staff is proposing to transfer $30,000 of CFD-K funds to the project to fully fund the contract amendment and staff time to complete the project; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and any other information provided during public meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council hereby approves amendments to the Capital Improvement Program (CIP) for the 2023/24 fiscal year as listed below:

SOURCES
$30,000 400-9900-4990/400-62145-4990 Transfer in from CFD-K $30,000 269-9186-3060 CFD-K Fund Balance
$30,000 TOTAL SOURCES
USES
$30,000 269-9186-5950 Transfer out from CFD-K
$30,000 400-9900-5530/400-62145-5800 Grand Staircase Repair Project $30,000 TOTAL USES
*Note: Interfund transfers not included in total to avoid duplication of total costs.

2. The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.

3. This Resolution shall take effect immediately upon its adoption. 15 Resolution 24-74

PASSED AND ADOPTED by the West Sacramento City Council this 26h day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
16 Attachment 2
TPA Construction, Inc.

CPC24-076 River Walk Park Grand Staircase Repair
AMENDMENT NO. 1
to the

CONTRACT FOR SERVICES
between the

CITY OF WEST SACRAMENTO
And
TPA Construction, Inc.

Dated April 10, 2024
This Amendment No. 1 to the Construction Contract between the City of West Sacramento (City) and TPA Construction, Inc. (Contractor) dated April 10, 2024, for the River Walk Park Grand Staircase Repair Project, is made and entered into this 26th day of June 2024. Except as expressly amended herein, the April 10, 2024, Construction Contract is in full force and effect.

RECITALS
WHEREAS, in April 10, 2024, the City awarded a construction contract to TPA Construction, Inc. to provide repairs for the River Walk Park Grand Staircase Repair Project in the amount of $90,064; and
WHEREAS, on June 10, 2024 Change Order 1 was processed for $7,755; and WHEREAS, additional scope was identified during the construction phase that was not initially anticipated and the City desires to amend the construction contract; and WHEREAS, staff has identified during construction that further repairs will improve the stair structure lifespan, increase safety to usage, and protect the repairs made to the staircase. made within this contract CPC24-076. Staff is proposing to transfer $30,000 of CFD-K funds to the project;
NOW, THEREFORE, IT IS MUTUALLY AGREED by parties hereto to amend said agreement as follows:

I. SCOPE OF SERVICES:

The proposal as set forth in the Construction Contract dated April 10, 2024, scope of work shall be revised to include additional costs related to the improvement to the Grand Staircase as outlined in Exhibit A.

II. TERMS:

The term of this contract shall remain the same
III. COMPENSATION:

The compensation as set forth in the Contract for Services dated April 10, 2024, shall be revised to include the following:

Additional compensation of $28,600 shall be added for the new scope of work and total compensation shall not exceed $126,419 without the City’s prior written approval. 17 TPA Construction, Inc.

CPC24-076 River Walk Park Grand Staircase Repair
IN WITNESS WHEREOF the parties hereto have executed this Amendment No. 1 as the date herein set forth.

CITY OF WEST SACRAMENTO
By:

Amanda Berlin, Assistant City Manager
TPA Construction, Inc.

By:

Pavel Tyukayev, President

APPROVED AS TO FORM
By:

Jeffrey Mitchell, City Attorney
ATTEST:

By: ________________________________________________________ Jennifer Cusmir, City Clerk
18 05/21/2024
City of West Sacramento
1110 West Capitol Avenue, 1st Floor
West Sacramento, CA 95691
ATTN: Joshua Bailey
Contract: CPC24-076 – River Walk Park – Grand Staircase Repair RE: Proposal for Additional Repairs
T.P.A Construction, Inc., proposes to perform additional repairs on the River Walk Park, Grand Staircase Project.

Scope of Proposal:

Power wash the front of the stairs. Mask off adjacent surfaces, apply one primer coat of Sika 720. Followed by one application of finish coat (Sika 745) with topping sand, and one application of finish coat(Sika 745) with no sand.

Total Proposal Cost: $28,600.00
Signed,
Anastasia Tyukayeva
Construction Administrator
19 Statutory Exemptions. State code number:

_______________________________________________
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): ____________________________ P.O. Box 3044, Room 113 _______________________________________________ Sacramento, CA 95812-3044 County Clerk
(Address)
___________________________
___________________________
County of: __________________
Project Title: ____________________________________________________________________________ Project Applicant: ________________________________________________________________________ Project Location - Specific:

Project Location - City: ______________________ Project Location - County:

Description of Nature, Purpose and Beneficiaries of Project:
_____________________
Name of Public Agency Approving Project: _____________________________________________________ Name of Person or Agency Carrying Out Project: ________________________________________________ Exempt Status: (check one):

Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Reasons why project is exempt:

Lead Agency
Contact Person: ____________________________ Area Code/Telephone/Extension: _______________ If filed by applicant:

1. Attach certified document of exemption finding.

2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: ____________________________ Date:

Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:

Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. _______________
Categorical Exemption. State type and section number: ____________________________________ ______________________________________________
______________ Title: _______________________
Revised 2011
Attachment 3
20 CITY COUNCIL AGENDA REPORT
MEETING DATE: June 26, 2024 ITEM #4
SUBJECT:

CONSIDERATION OF ADPOPTION OF RESOLUTION 24-64 AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP); APPROVAL OF THE HSIP INTERSECTION SAFETY & TRAFFIC SIGNAL IMPROVEMENT PROJECT PLANS AND SPECIFICATIONS; AWARD OF A PROFESSIONAL SERVICES CONTRACT TO DEWBERY ENGINEERS INC. (CIP 12203) FOR CONSTRUCTION MANAGEMENT SERVICES; AND AWARD OF A

CONSTRUCTION CONTRACT TO CENTRAL VALLEY ENGINEERING & ASPHALT, INC (CIPS 12203, 14053, 14054 & 14055)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Kevin Tan, Assistant Civil Engineer
Capital Projects Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to consider adoption of Resolution 24-64 amending the Capital Improvement Program (CIP); approval of the HSIP Intersection Safety & Traffic Signal Improvement Project Plans and Specifications; award of a professional services contract to Dewberry Engineers, Inc. (CIP 12203) for construction management services; and award of a construction contract to the lowest responsive, responsible bidder Central Valley Engineering & Asphalt, Inc. (CIPs 12203, 14053, 14054 & 14055).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Adopt Resolution 24-64, Attachment 1, amending the Capital Improvement Program (CIP) budgets for the HSIP Intersection Safety & Traffic Signal Improvement Project (CIPs 12203, 14053, 14054, 14055) approving an inter-project transfer of $600,000.00 from CIP 17022 and One Time General Fund (Fund 107) transfer of $1,267,433.00;
2) Approve the Project Plans and Specifications for the HSIP Intersection Safety & Traffic Signal Improvement Project (CIPs 12203, 14053, 14054, 14055);
3) Find that a Class 1 exemption under California Code of Regulations Title 14, Division 6, Chapter 3, Article 19, Section 15301 is the appropriate level of environmental review for CEQA for the construction of the HSIP Safety and Signal Improvement Project;
4) Award a professional services contract for construction management services to Dewberry Engineers Inc.;
5) Authorize the City Manager, or his designee, to execute a professional services contract for construction management services with Dewberry Engineers Inc. for an amount not to exceed $254,878.74; 6) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, or amendments to the professional services contract with Dewberry Engineers Inc. up to 10% of the contract amount ($25,4876.87) with approval from the City Attorney and the Finance Department; 7) Authorize the City Manager, or his designee, to extend the term of the professional services contract with Dewberry Engineers, if necessary;
8) Award a construction contract to the lowest responsive, responsible bidder, Central Valley Engineering & Asphalt, Inc.;
9) Authorize the City Manager, or his designee, to execute a construction contract with Central Valley Engineering & Asphalt Inc. for an amount not to exceed $2,364,269.00; 10) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, amendments, change orders, agreements, or purchases up to 15% of the construction contract amount ($354,640.35) with approval from the City Attorney and the Finance Department; and 11) Authorize the City Manager, or his designee, to extend the term of the construction contract with Central Valley Engineering & Asphalt Inc., if necessary;
21 HSIP Projects CIP Amendment & Award of Contracts
June 26, 2024

BACKGROUND
On December 10, 2019, the City received grants for four projects under the Cycle 9 Federal Highway Safety Improvement Program (HSIP). Three of these projects, CIPs 14053, 14054 and 14055 have been consolidated into one set of project construction plans, “Traffic Safety Improvements,” while CIP 12203 has a stand-alone set of project construction plans, “Traffic Signal Improvements.” The two sets of project construction plans are being bid as one project, “HSIP Safety and Signal Improvements Project, however, this project includes four distinct CIPs 12203, 14053, 14054 and 14055 in packaging a Citywide safety and signal improvement project. The following summarizes the project scope associated with each CIP: CIP 14053 will install approach medians and median extensions to prohibit dangerous turning movements; CIP 14054 will install midblock crosswalks with Rapid Rectangular Flashing Beacons and refuge islands; CIP 14055 will install striping for high visibility crossings, ADA curb ramps and curb extensions; and CIP 12203 will install traffic signal hardware at signalized intersections to improve safety and mobility.

On March 2, 2020, City staff advertised a Request for Proposals (RFP) for professional services to design the Cycle 9 Federal HSIP Projects. Only one proposal was received, therefore, on April 21, 2020, the RFP was readvertised. After the readvertisement, Kimley-Horn was rated as the top ranked consultant by the City and was awarded the contract for professional services to prepare environmental documentation, engineering plans, specifications, estimates and provide right-of-way services for the Traffic Signal Improvements project and Traffic Safety Improvements Project in the amount of $66,184.68 and $103,461.76 respectively in August 2020.

On June 2, 2022, the City Council approved Amendment 1 to contracts MC21-034 and MC21-035 with KimleyHorn which added additional funds in the amounts of $36,116.30 and $95,166.46 respectively. This amendment was needed due to additional environmental scope required by Caltrans during the environmental clearance phase.

On December 6, 2023, the City Council approved Amendment #2 to extend the term of the design contract until December 31, 2024. This amendment was necessary to ensure construction support and construction close out services through the construction phase of this project.

Since the last amendment, the HSIP Safety and Signal Improvements project has completed final design with one hundred percent plans, specifications, and estimates. The project’s final design package has been accepted and approved by Caltrans granting the City authorization to utilize construction funds and advertise the project for construction.

ANALYSIS
On November 28, 2023, staff solicited proposals for construction management professional services with a RFP through the City’s online procurement system, OpenGov Procurement. On January 9, 2024, the City received two proposals from the following firms:

1. Dewberry Engineers Inc.

2. 4LEAF, Inc.

A three (3) person evaluation team evaluated the firms and their proposals based on the following criteria:
qualifications and experience, understanding of the work to be done, demonstrated technical ability, technical approach, and acceptance of the City’s contract for services. After evaluating both proposals the team determined that Dewberry Engineers Inc. was the top-ranked consultant. On January 29, 2024, Dewberry’s project team and city staff met to discuss contract terms and negotiations. The Professional Services Contract with Dewberry Engineers Inc. is included as Attachment 2 with the negotiated scope and fees to complete the assignment as Exhibit A of the attachment.

On April 9, 2024, pursuant to the Public Contract Code, the project was publicly advertised for construction in the City of West Sacramento News Ledger, City of West Sacramento website, and on OpenGov (an online procurement system) with the following timeline:

Original Date Extended Date
Advertisement: 04/09/2024
Pre-Bid Meeting: 04/12/2024
Questions Deadline: 04/19/2024
Post Responses to Questions: 04/26/2024
Bid Open: 05/03/2024 05/10/2024
22 HSIP Projects CIP Amendment & Award of Contracts
June 26, 2024

Following the pre-bid meeting, City staff determined it was in the best interest of the City to extend the period for the bid open date. Contractors tend to bid more competitively when projects are better understood and have longer timelines for advertisement. The project team issued one (1) addendum during the advertisement period.

The award of the construction contract is based on the lowest responsive, responsible bidder. The three (3) bid proposals received and publicly opened on May 10, 2024 are as follows:

Table 1: Bid Summary
The Engineer’s Estimate was $1,942,420.00 at time of bid advertisement. Central Valley Engineers & Asphalt Inc. submitted the lowest bid at $2,364,269.00 which is 21% higher than the Engineer’s Estimate. From prior bids in the last few years, City staff have received bids that are 15% - 25% higher than the Engineer’s Estimate.

As summarized above and based on the evaluation of all required bid documentation, City staff determined Central Valley Engineers & Asphalt Inc. to be the lowest, responsive responsible bidder. City staff is recommending that Council award the construction contract to Central Valley Engineers & Asphalt Inc. in the amount of $2,364,269.00.

Upon award of the contract by Council, City staff will coordinate with the contractor to execute the contract and issue a Notice to Proceed with construction. The project scope will include the following locations and improvements:

PROJECT LOCATION DESCRIPTION
Geometric Modification of Approaches at Intersections
 Lake Washington Blvd at Southport Pkwy
 Jefferson Blvd at 15th St
 Sacramento Ave at Sunset Ave
 Lake Washington Blvd & Westbridge Plaza
Driveway
 Installing raised medians on approaches
 Creating directional medians to prevent leftturns and U-tums.

Treatment at Signalized Intersections
 Jefferson Blvd at Sacramento Ave
 Jefferson Blvd at Michigan Blvd
 Harbor Blvd at Evergreen Ave
 Harbor Blvd at Reed Ave
 Harbor Blvd at Riverpoint Ct
 Harbor Blvd at Duluth St
 Improving signal hardware: lenses, back-plates
with retroreflective borders, mounting, size, and
number
 Installing flashing beacons as advance warning
Pedestrian Crossing Enhancements at Intersections
 Jefferson Blvd at 11th St
 C St at 6th St
 Sacramento Ave at Solano St
 Sacramento Ave at Simon Terrace
 Installing raised medians/ refuge islands
 Installing pedestrian crossing at uncontrolled
locations (with enhanced safety features)
 Curb Extensions/ Bulb Outs
Contractor Base Bid Amount
(1) Central Valley Engineers & Asphalt Inc $ 2,364,269.00 (2) B&M Builders Inc $ 2,832,675.00
(3) F. Loduca Co. $ 3,310,399.00
23 HSIP Projects CIP Amendment & Award of Contracts
June 26, 2024

Pedestrian Crossing Enhancements
 Reuter Dr at Andrews St
 Poplar Ave at Westfield Village Elementary
School
 Carrie St at Bryte Park
 Quail-Columbus Shared Use Path
 Columbus Rd at Stonegate Elementary School
 La Jolla St at Stonegate Elementary School
 Installing Striping for high visibility crossings
and stop bars.
 Installing RRFBs and signage
 Constructing ADA Curbs Ram
Environmental Considerations
The City examined potential environmental impacts associated with the Project. Pursuant to both the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA), all the required environmental research and analyses have been performed including environmental surveys and resource agency coordination. The project was determined by Caltrans to be categorically excluded due to no significant impacts on the environment as defined by NEPA and as described in 23 CFR 771.117(b).

Commission Recommendation
Not applicable.

Strategic Plan Integration
Not applicable.

Alternatives
Staff recommends that the City Council:
1) Approve the recommended actions as stated above.
2) Modify or defer the recommended actions.
3) Not approve the recommended action or delete the project.

Alternative 1 is recommended to allow construction to move forward for the Project in compliance with grant milestone requirements and the strategic goals of the City.

Coordination and Review
This report was prepared by the Capital Projects Department with review by the Finance Department and the City Attorney.

Budget/Cost Impact
The total HSIP funding proposed to be added to the four Highway Safety Improvement projects is $152,777.

One-time General Fund funding of $1,267,433 is requested to fully fund the projects, along with a transfer of $600,000 from CIP 17022 (On-Call Striping Project).

The total proposed funding and resulting project budgets for each project is included in the table below. The General Fund has sufficient balance to fund these project appropriations.

CIP 12203 CIP 14053 CIP 14054 CIP 14055 Total
ExistingProject Budget $ 756,400 $ 324,000 $ 704,200 $ 187,800 $ 1,972,400 Proposed Project Budget $ 2,105,711 $ 489,527 $ 1,115,769 $ 281,603 $ 3,992,610 Funding Needed $ 1,349,311 $ 165,527 $ 411,569 $ 93,803 $ 2,020,210 HSIPGrant Funding $ 119,950 $ 15,895 $ (5,187) $ 22,119 $ 152,777 Transfer in from CIP17022 $ 600,000 $ - $ - $ - $ 600,000 Transfer in from GF $ 629,361 $ 149,632 $ 416,756 $ 71,684 $ 1,267,433 Total Proposed Funding $ 1,349,311 $ 165,527 $ 411,569 $ 93,803 $ 2,020,210 24 HSIP Projects CIP Amendment & Award of Contracts
June 26, 2024

ATTACHMENTS
1) Resolution 24-64
2) Professional Services Contract with Dewberry Engineers Inc. 3) Construction Contract with Central Valley Engineering & Asphalt Inc. 4) NEPA CE Signed
25 Attachment 1
RESOLUTION 24-64

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO AMENDING

THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET
WHEREAS, on December 10, 2019, the City received grants for four projects under the Cycle 9 Federal Highway Safety Improvement Program (HSIP); and WHEREAS, staff packaged these four projects into a single bid solicitation for economies of scale; and
WHEREAS, an Invitation to Bid was publicly advertised for construction in the City of West Sacramento News Ledger, City of West Sacramento website, and on OpenGov (an online procurement system) on April 9, 2024; and
WHEREAS, three (3) bid proposals were received and publicly opened on May 10, 2024; and
WHEREAS, a construction contract is recommended for the HSIP Intersection Safety & Signal Improvement Project (CIP 12203, 14053, 14054, 14055) to Central Valley Engineering & Asphalt Inc. as the lowest responsive, responsible bidder in the amount of $2,364,269.00; and WHEREAS, based on the above construction cost, City staff is requesting the City Council approve a transfer of $600,000.00 from the On Call Striping Program (CIP 17022) to the HSIP Intersection Safety & Signal Improvement Project (CIP 12203); and WHEREAS, based on the above construction cost, City staff is requesting a transfer from the One-Time General Fund available balance of $1,267,433.00 to fully fund all four projects through construction; and
WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and any other information provided during public meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:
1) The City Council hereby approves amendments to the Capital Improvement Program for Fiscal Year 2023/24 as follows:
2) The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.

CIP 400-12203 CIP 400-14053 CIP 400-14054 CIP 400-14055 Total ExistingProject Budget $ 756,400 $ 324,000 $ 704,200 $ 187,800 $ 1,972,400 Proposed Project Budget $ 2,105,711 $ 489,527 $ 1,115,769 $ 281,603 $ 3,992,610 Funding Needed $ 1,349,311 $ 165,527 $ 411,569 $ 93,803 $ 2,020,210 HSIPGrant Funding(Object 4640) $ 119,950 $ 15,895 $ (5,187) $ 22,119 $ 152,777 Transfer in from CIP17022 $ 600,000 $ - $ - $ - $ 600,000 Transfer in from GF(107-9910) $ 629,361 $ 149,632 $ 416,756 $ 71,684 $ 1,267,433 Total Proposed Funding $ 1,349,311 $ 165,527 $ 411,569 $ 93,803 $ 2,020,210 26 Resolution 24-64 Attachment 1

3) This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the West Sacramento City Council this 26th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
27 Dewberry Engineers Inc.

CPE24-163 CM Services HSIP Intersection Safety & Intersection Improvement Expires 12/31/2025
1 3/20/24

CONTRACT FOR SERVICES
THIS CONTRACT is made on June 26, 2024, by and between the CITY OF WEST SACRAMENTO (“City”), and Dewberry Engineers Inc. (“Consultant”).

WITNESSETH:

WHEREAS, the City desires to retain Dewberry Engineers Inc. for construction management services to facilitate construction of the HSIP Safety & Intersection Improvement Project;
WHEREAS, the Consultant has presented a proposal for such services to the City, dated January 9th, 2024, (attached hereto as Exhibit “A”) and is duly licensed, qualified and experienced to perform those services;
NOW, THEREFORE, the parties hereto mutually agree as follows:

1. SCOPE OF SERVICES:

A. Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to completion of the services described in Exhibit “A” This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.

B. Consultant enters into this Contract as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, To the greatest extent permitted by law, Consultant and its employees, agents, and subcontractors shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

Attachment 2
28 Dewberry Engineers Inc.

CPE24-163 CM Services HSIP Intersection Safety & Intersection Improvement Expires 12/31/2025
2 3/20/24
C. The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

2. TERM OF CONTRACT
A. The services of Consultant are to commence upon receipt of written notice to proceed from the City, and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit “B” and terminate on December 31, 2025.

B. Consultant’s failure to complete work in accordance with the Schedule of Performance may result in delayed compensation as described in Section 3.

C. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract in the manner provided in Section 5, provided that the extension does not require the payment of compensation in excess of the Council approved budget.

3. COMPENSATION:

A. The Consultant shall be paid monthly for the actual fees, costs and expenses for all time and materials required and expended, but in no event shall total compensation exceed Two Hundred Fifty Four Thousand Eight Hundred Seventy Eight Dollars and Seventy Four Cents ($254,878.74) without City’s prior written approval. Consultant's fees shall be as specified in the Schedule of Fees, which is attached hereto an incorporated herein as Exhibit "C".

B. Said amount shall be paid upon submittal of a monthly billing showing completion of the tasks that month. Consultant shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the monthly billings. If Consultant’s performance is not in conformity with the Schedule of Performance, payments may be delayed or denied, unless the Consultant’s failure to perform in conformity with the Schedule of Performance is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 5.

C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section 4.

4. TERMINATION:

A. This Contract may be terminated by either party, provided that the other party is given not less than 5 calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate.

B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this Contract.

Attachment 2
29 Dewberry Engineers Inc.

CPE24-163 CM Services HSIP Intersection Safety & Intersection Improvement Expires 12/31/2025
3 3/20/24
C. Notwithstanding any provisions of this Contract, Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Consultant, and the City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due the City from Consultant is determined.

D. In the event of termination, the Consultant shall be compensated as provided for in this Contract, except as provided in Section 4C. Upon termination, the City shall be entitled to all work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.

5. AMENDMENTS, CHANGES OR MODIFICATIONS:

Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

6. EXTENSIONS OF TIME:

Consultant may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 5.

7. PROPERTY OF CITY:

A. It is mutually agreed that all materials prepared by the Consultant under this Contract shall become the property of the City, and the Consultant shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant in performing this Contract which is not Consultant’s privileged information, as defined by law, or Consultant’s personnel information, along with all other property belonging exclusively to the City which is in the Consultant’s possession.

B. Additionally, it is agreed that the parties intend this to be a contract for services and each considers the products and results of the services to be rendered by Consultant hereunder (the “Work”) to be a work made for hire. Consultant acknowledges and agrees that the Work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of the City. The reuse of any of the materials or documents described in Paragraph 7.A by the City on any other project without the written permission of the Consultant, shall be at the City's sole risk and the City agrees to defend, indemnify and hold harmless the Consultant from all claims, damages and expenses, including attorney's fees, arising out of such unauthorized reuse by the City or by others acting through the City. The Consultant is not responsible and liability is waived by the City as against the Consultant for use by the City or any other person of any data, reports, plans or drawings not signed by the Consultant.

8. COMPLIANCE WITH ALL LAWS:

Attachment 2
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A. Consultant shall comply with all applicable laws, ordinances, and codes of federal, State and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract. It shall be City’s responsibility to obtain all rights of way and easements to enable Consultant to perform its services hereunder. Consultant shall assist City in providing the same.

B. Consultant warrants to the City that it is licensed by all applicable governmental bodies to perform this Contract and will remain so licensed throughout the progress of the Work, and that it has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable it to perform this Contract.

C. The work contemplated under this Contract is a public work for the purposes of Labor Code section 1720, and is subject to the payment of prevailing wages. Accordingly, Consultant shall comply with the provisions of Exhibit "E".

9. WARRANTIES AND RESPONSIBILITIES - CONSULTANT:

A. Consultant agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consistent with the generally accepted standards of Consultant’s profession.

B. Consultant agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law in accordance with Section 17A hereof.

C. Consultant shall designate a project manager who at all times shall represent the Consultant before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Consultant, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld.

D. Consultant shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant in writing within sixty (60) days of discovery. Should Consultant fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant shall be liable for any expenses thereby incurred.

10. SUBCONTRACTING:

None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Consultant shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant.

11. ASSIGNABILITY:

Consultant shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City which will not be unreasonably withheld. However, claims for money due or to become due Consultant from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, Attachment 2
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without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.

12. INTEREST IN CONTRACT:

Consultant covenants that neither it, nor any of its employees, agents, contractors, subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Consultant in writing that Consultant’s duties under this Contract warrant greater disclosure by Consultant than was originally contemplated. Consultant shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.

13. MATERIALS CONFIDENTIAL:

All of the materials prepared or assembled by Consultant pursuant to performance of this Contract are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.

14. LIABILITY OF CONSULTANT-NEGLIGENCE:

Consultant shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Consultant’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant or its employees, agents, contractors or subcontractors.

15. INDEMNITY AND LITIGATION COSTS:

Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant, its employees or anyone else employed by the Consultant in the performance of professional design services under this agreement, to the extent of the Consultant’s proportionate percentage of fault.

To the extent permitted by Civil Code section 2782.8, for all other claims unrelated to the provision of professional design services, the Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation, which arise out of or are in Attachment 2
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any way connected with the Consultant’s, or its subcontractors’ or suppliers’, performance under this agreement or failure to comply with any of the obligations contained in the agreement. This indemnity shall imply no reciprocal right of the Consultant in any action on the agreement pursuant to California Civil Code section 1717 or section 1717.5. To the fullest extent legally permissible, this indemnity, defense and hold harmless agreement by the Consultant shall apply to any and all acts or omissions unrelated to the provision of professional design services, whether active or passive, on the part of the Consultant or its agents, employees, representatives, or subcontractor’s agents, employees and representatives, resulting in claim or liability, irrespective of whether or not any acts or omissions of the parties to be indemnified hereunder may also have been a contributing factor to the liability, except such loss or damage which was caused by the active negligence, the sole negligence, or the willful misconduct of the City.

16. CONSULTANT TO PROVIDE INSURANCE:

A. Consultant shall not commence any work before obtaining, and shall maintain in force at all times during the duration and performance of this Contract, the policies of insurance specified in this Section. Such insurance must have the approval of the City as to limit, form, and amount, and shall be placed with insurers with a current A.M. Best’s rating of no less than A VII (an NR rating is acceptable for Worker’s Compensation insurance written with the State Compensation Insurance Fund of California).

B. Prior to execution of this Contract and prior to commencement of any work, the Consultant shall furnish the City with certificates of insurance and copies of endorsements providing evidence of coverage for all policies required by the Contract. The Consultant and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant.

1. Worker’s Compensation and Employer’s Liability Insurance

a. Worker’s Compensation - Insurance to protect the Consultant, its contractors and subcontractors from all claims under Worker’s Compensation and Employer’s Liability Acts, including Longshoremen’s and Harbor Worker’s Act (“Acts”), if applicable. Such coverage shall be maintained, in type and amount, in strict compliance with all applicable state and Federal statutes and regulations. The Consultant shall execute a certificate in compliance with Labor Code Section 1861, on the form provided in the Contract Documents. b. Consultant shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant.

2. Commercial General Liability Insurance
Attachment 2
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a. The insurance shall be provided on form CG0001, or it’s equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured.

The amount of insurance coverage shall not be less than $1,000,000.00per occurrence and $2,000,000 general and products/completed operations aggregates.
b. The commercial general liability insurance shall also include the following:
i. Endorsement equivalent to CG 2010 0714 naming the
City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
ii. Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.
iii. Provision or endorsement stating that the Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

3. Commercial Automobile Insurance
a. The insurance shall include, but shall not be limited to, coverage for claims for bodily injury or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000.00 per accident.
b. The commercial automobile insurance shall include the same endorsements required for the commercial general liability policy (see Section

16.B.2.b).

4. Professional Liability. The Consultant and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insurance coverage shall not be less than $1,000,000 per claim.

Attachment 2
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C. In addition to any other remedy the City may have, if Consultant fails to maintain the insurance coverage as required in this Section, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due Consultant under this Contract.

D. No policy required by this Contract shall be suspended, cancelled, terminated by either party, or reduced in coverage or in limits unless Consultant has provided thirty (30) days prior written notice by certified mail, return receipt requested, to the City.

E. Any deductibles or self-insured retentions in excess of $10,000 must be declared to, and approved by, the City.

F. The requirement as to types, limits, and the City’s approval of insurance coverage to be maintained by Consultant are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by Consultant under the Contract.

17. MISCELLANEOUS PROVISIONS:

A. Consultant shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work.

B. Consultant shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation.

C. Consultant shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Consultant.

D. This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

E. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:

City: City of West Sacramento
Capital Projects Department
Attn: Ryan Teves
1100 West Capitol Avenue
Attachment 2
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West Sacramento, CA 95691
[email protected]

Consultant: Dewberry Engineers Inc.

Attn: Howard Zabell, PE
11060 White Rock Road, Suite 200
Rancho Cordova, CA 95670-6061
[email protected]

F. This Contract shall be interpreted and governed by the laws of the State of California.

G. Any action arising out of this Contract shall be brought and maintained in Yolo County California, regardless of where else venue may lie.

H. In any action brought by either party to enforce the terms of this Contract, each party shall be bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.
[Signatures on following page]
Attachment 2
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CITY OF WEST SACRAMENTO
By: __________________________
Aaron Laurel, City Manager
ATTEST:

By: _______________________
Jennifer Cusmir, City Clerk
APPROVED AS TO FORM:

By: _______________________
Jeffrey Mitchell, City Attorney
DEWBERRY ENGINEERS INC.

By: _________________________
Howard Zabell, Vice President
Attachment 2
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EXHIBIT A
Consultant Proposal/Scope of Work
Attachment 2
38 Proposal Transmittal Letter
www.dewberry.com
Attachment 2
39 January 9, 2024
Attn: Mr. Kevin Tan
Assistant Civil Engineer
City of West Sacramento
1110 West Capitol Ave, 1st Floor
West Sacramento, CA 95691
RE: 23-083-RFP/Proposal for Construction Management Services for the Highway Safety Improvement Project Dear Mr. Tan,
The City of West Sacramento’s Highway Safety Improvement Project (HSIP) represents an important step to improving the walkability and safety of City sidewalks and streets and will help the City realize it’s vision to be a “Vibrant City where you can Live, Work and Play.”
The Highway Safety Improvement Project will make neighborhood streets and larger City thoroughfares safer for pedestrians, especially around schools, businesses and arterial intersections. This project is very similar to other contracts that Dewberry has managed for other clients like the City of Sacramento, City of Concord, and Yuba County, designed to make intersections and pedestrian crossings more visible for the community.

Dewberry Engineers Inc. (Dewberry) has assembled a construction management team to aid the City in the construction of this vital safety project. Dewberry proposes to utilize experienced staff who have worked together on several similar HSIP safety projects preparing them for the requirements set forth on this HSIP project. Dewberry understands that the City may want to utilize City inspectors to cover field activities. We have operated in this manner on several occasions including the City of West Sacramento’s Village Parkway Project completed a few years ago.

Our team members have worked on previous West Sacramento projects and are familiar with City policies, procedures, and staff and have extensive knowledge of Caltrans processes including the Caltrans Local Assistance Procedures Manual (LAPM).

This cover letter references the required proposal criteria with the following responses:

A. Proposer’s Name and Contact:

B. Statement of Offer: This proposal is an offer to complete the proposed scope of work and, along with the cost proposal rates and budget, will remain valid for at least ninety (90) business days subsequent to the proposal due date and thereafter in accordance with any resulting contract between Dewberry and the City.

C. Conflict of Interest: Dewberry is not aware of any conflict of interest associated with this contract. Should any conflict of interest arise, notification will be provided to the City of West Sacramento immediately.

D. City Contract Terms: Dewberry has reviewed and accepts the City’s standard contract and insurance terms.

Dewberry Engineers Inc. dba Dewberry
11060 White Rock Road, Suite 200, Rancho Cordova, CA 95670-6061; Rob Shackelford, PE, CCM, Associate Vice President/Construction Manager – 925.808.9927, [email protected] 1 Attachment 2
40 E. Subcontractors: Dewberry has requested the services of Blackburn Consulting of West Sacramento, who specializes in materials testing and is familiar with all Caltrans testing methods. AIM Consulting, an emerging small business in the City of Sacramento, will also be joining the Dewberry team to provide public outreach services.

As an Associate Vice President for this project, Rob Shackelford is authorized to negotiate a contract on behalf of Dewberry and the City. Evidence of signatory authority is provided in Appendix A. Rob will also serve as the point of contact during this solicitation period and can be reached at the address provided on this letterhead, via mobile phone at 925.808.9927, or via email at [email protected]. I acknowledge receipt of Addendum #1 issued on 12/18/23.

Please let us know if you have any questions regarding the contents of our proposal. Thank you for the opportunity to serve on this project and continue our relationship with the City of West Sacramento.

Sincerely,
Howard Zabell, PE Rob Shackelford, PE, CCM
Vice President/Principal-in-Charge Associate Vice President/Project Manager Blackburn Consulting
2491 Boatman Avenue
West Sacramento, CA 95691
[email protected]
916.375.8706
AIM Consulting
2523 J Street, Suite 202,
Sacramento, CA 95816
[email protected]
916.442.1168
Mr. Kevin Tan
Proposal for Highway Safety Improvement Project
23-083-RFP
January 9, 2024
2 Attachment 2
41 APPENDIX A: Dewberry Signature Authority
www.dewberry.com
Attachment 2
42 J A N U A R Y 2 0 2 3 | D E I I N T E R N A L S I G N A T U R E A U T H O R I T Y 1 COMPANY CONFIDENTIAL AND PROPRIETARY: USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO RESTRICTION ON THE TITLE PAGE OF THIS PROPOSAL.

INTERNAL SIGNATURE

AUTHORITY POLICY

AND MATRIX
DEWBERRY ENGINEERS INC.

Non-Disclosure and Teaming Agreements
for Project Pursuits
The President or Executive Vice President (“EVP”)
may delegate, in writing, signature authority to
sign a project pursuit non-disclosure agreement
or teaming agreement to another company
officer.

Representations, Certifications and
Warranties
Any document requiring corporate
representation, certification or warranty, requires
approval by the President or EVP. The President
or EVP may delegate signature authority to
another officer with written confirmation of the
authority by the President or EVP.

For any representations, certifications or
warranties that must be submitted to clients
electronically, the President or EVP may delegate
signature authority to a member of Marketing or
Contracts with written confirmation of such
delegation.

Requirements for Executive Approval per
BAPs
The following BAPs include requirements for
executive review and approval. Reference the BAP
document for specific requirements:
 BAP OPS-3: Executive Go/No-Go Decision
Requirements
 BAP LEG-1: Jointly Owned Business Entities
 BAP OPS-3: Design-Build pursuits and teaming
Signature Authority Limits
For fee proposals, contracts, contract
amendments and subcontracts (hereafter
referred to as proposals), approval and signature
authority are granted as follows:

MANAGEMENT REVIEWS/SIGNATURE AUTHORITY
Estimated Total
Fees Associate Senior Associate
BUM/
Associate
VP
Vice
President SVP / EVP Company President CEO
≤$250,000 X
≤$500,000 X
≤$1,000,000 X
≤$2,500,000 X
≤$5,000,000 X
≤$7,500,000 X
>$7,500,000 X
Attachment 2
43 Dewberry’s Mandatory Qualifications &
Experience
www.dewberry.com
Attachment 2
44 A. Organization
About Dewberry
Dewberry Engineers Inc. (Dewberry), a professional services firm with more than 20 years in California, is built upon the principles of dependability, resourcefulness, technical innovation, and strong management. Since its founding in 1956, Dewberry has grown to more than 2,400 professionals across more than 50 locations nationwide. With a legacy of more than 60 years of excellence, Dewberry is a nationwide firm of planning, design, and construction professionals. We create responsible and innovative solutions for those who own, operate, and maintain natural and built environments.

We value lasting relationships, achieving our clients’ visions, and celebrating in their successes.

Established in 1956, Dewberry is a family-owned professional services firm with more than 50 locations and 2,000
professionals nationwide. Dewberry is an Engineering
News-Record (ENR) “Top 50” design firm and ranks in the top 25 in many of ENR’s market categories. Engineering staff in our Rancho Cordova office have delivered construction management projects in Northern California since 2015.

Dewberry strives to provide innovation and design
excellence on every project we undertake, and we pride
ourselves on our ability to help clients problem-solve to implement their unique vision. Our mission is to improve the quality of life in the communities in which we live and work through our projects.

DEWBERRY’S MANDATORY

QUALIFICATIONS AND EXPERIENCE
Dewberry Rancho
11060 White Rock Road, Suite 200
Rancho Cordova, CA 95670-6061
Rancho Cordova
Employees
70 Total
Employees
2440+
California
Personnel
115+
Some of our local client base includes:
• City of Sacramento
• City of West Sacramento
• City of Rancho Cordova
• City of Roseville
• City of Elk Grove
• City of Galt
• City of Angels Camp
• City of Manteca
• Placer County
• El Dorado County
• City of Modesto
• City of Placerville
• City of Citrus Heights
• Sacramento County
• Sutter County
• Yuba County
Local Office
Our Rancho Cordova office, from which services will be
performed for this contract, has provided services to many public agencies in the local area and around the state.

Dewberry’s California personnel helps clients
build and shape communities working from
the following office locations:
• Rancho Cordova
• Sacramento
• Manteca
• Fresno
• Long Beach
• Pasadena
Our subconsultant, Blackburn Consulting, will provide
materials testing and inspection services and conduct work from their West Sacramento, California office. Blackburn has contracted directly with the City and as a subconsultant for City projects for over 22 years. Recent projects with the city include the West Sacramento Plug-In Partnership Project, Washington District Sustainable Community Infrastructure Project, West Sacramento Capitol Avenue Safety and Road Rehab Project, and the Southport Levee Trailhead Improvements Project.

QUALIFIED PERSONNEL
The Dewberry construction management
team holds professional licenses. Overall, the
professional licenses that our key discipline
leads hold emphasize their expertise,
compliance with legal requirements, trust and credibility, ongoing professional development, accountability,
collaboration, and recognition. All of these factors
contribute to the overall quality of our services and help differentiate us from competitors.

MANDATORY QUALIFICATIONS & EXPERIENCE 3

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
45 B. Experience
Construction Management Services
Dewberry is and has served California clients
for over 10 years providing construction
management & inspection services.

Dewberry’s construction management team
includes construction managers, resident
engineers, structures representatives, construction
inspectors, environmental monitors, storm water quality specialists, and office engineers that can function as a cohesive project team and also provide staff augmentation.

Our in-house staff includes licensed civil, structural, traffic, mechanical, and electrical engineers with subject matter expertise in the following disciplines:
• Water
• Structural
• Transportation
• Environmental
• Funding
• Construction
Management
• Project Management
• Alternative Delivery
Resources and expertise in any of these disciplines are available for project delivery assignments.

Dewberry has broad knowledge in the
following Construction Management duties:
• Constructability
Reviews
• Technical Submittal
Reviews
• Value Engineering
• Temporary Structure
Design & Construction
• Contract Change
Administration
• CPM Schedule
Analysis
• Bid Analyses
• Construction
Management &
Inspection
• Dispute Management
• Field and Source
Inspections &
Documentation
• Drone Photography
• Environmental
Monitoring & WEAP
Training
• Materials Testing
Management
• Project Close Out
C. Public Agency Experience
Working Relationship with the City
Dewberry has worked on both construction management
and design tasks for the City of West Sacramento.

Completed projects include:

CONSTRUCTION MANAGEMENT
• Village Parkway at Pioneer Bluff
• SCADA System Upgrade Project
• North Riverwalk Trail Extension Project

DESIGN PROJECTS
• West Sycamore Trail Phase II Pedestrian
Overcrossing at Highway 50
• West Sycamore Trail Phase III at Grade Trail
Extension
Rendering of improvements on the West Sycamore
Trail Extension Project in West Sacramento
AIM Consulting will also be joining the team to provide public outreach services, working from their Sacramento office. AIM offers strategic communications and public
participation consulting services, specializing in projects in natural and built environments that make a positive
difference within communities.

MANDATORY QUALIFICATIONS & EXPERIENCE 4

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
46 Village Parkway/Pioneer Bluff Extension

CITY OF WEST SACRAMENTO
Dewberry provided construction management services on the $5.2 million project. New roadway accommodates two 12-footwide lanes in each direction and a future street car line. The parkway connects the existing roadways with two roundabout intersections. A roundabout at the southern end of the project replaced the existing intersection between Village Parkway and Stonegate Drive, while a second roundabout intersection was constructed south of the Mike McGowan Bridge to
allow for future development. The project included soil stabilization with cement treated base, sidewalks, pedestrian crossings, traffic stripe/signage, waterline, sanitary sewer system, street lighting and extensive landscaping.

Dewberry was responsible for coordination of all field activities, materials testing, reviewing project records, submittal review, review of progress payments, approving traffic control
plans and negotiating/resolving issue disputes. Dewberry utilized inspection resources from the City to provide all field monitoring activities. The Dewberry RE oversaw City inspectors and guided them in the field duties which included large utility relocations, public relations and communications with local residents, nearby school and partners such as other City Departments, Yolo Bus company and other stakeholders.

North Riverwalk Trail Extension

CITY OF WEST SACRAMENTO
Dewberry provided construction management services
on this $2.3 million, federally funded and Caltrans Locally Administered Project. The project provided a new 2,000 LF public trail, boat ramp and street improvements for bicyclists and pedestrians in the City. Dewberry was responsible for construction of a new turn lane on 3rd Street, concrete curb & gutter, sidewalks, asphalt paths, ADA access ramps, tree wells, landscaping & irrigation, lighting, signage, pavement striping and markings. The new turn lane and roadway also accommodates the approach for the future I Street Bridge.

Dewberry provided coordination for all field activities, materials testing, reviewing project records, submittal review, review of progress payments, approving traffic
control plans and negotiating/resolving issue disputes.

Dewberry also coordinated utility relocations, public
relations and communications with project stakeholders
such as utility companies, UPRR, Central Valley Flood
Protection Board and other permitting agencies.
• PERSONNEL
Rob Shackelford
Project Manager/RE
Howard Zabell
Principal-in-Charge
• PERSONNEL
Howard Zabell
Principal-in-Charge
Rob Shackelford
Project Manager
Erick Mendoza
Inspector
Kirsten Newton
Labor Compliance
• SUBCONSULTANTS
Webster Engineering
Office Engineering
BSK Associates
Materials Testing
Public Agency Projects
The following narrative summaries detail our public agency experience. All projects have been completed within the past five years.

MANDATORY QUALIFICATIONS & EXPERIENCE 5

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
47 Downtown Corridors Bicycle &
Pedestrian Improvements No. 2424

CITY OF CONCORD
The work completed on the project generally consisted
of mobilization, traffic control, erosion and sedimentation control, potholing of existing utilities, clearing and
grubbing, tree trimming, tree removal, landscape and
bioretention area installation, catch basin and storm drain pipe installation, sidewalk, driveway, curb and gutter, valley gutter, curb ramp installation, decorative concrete and performed thermoplastic crosswalk installation, signing, traffic striping and markings, flex-post delineators, lighting system, rectangular rapid flashing beacon, traffic signal modification, cold-in-place recycling, overlay and crack sealing, and HMA base repairs. The construction cost for the project was approximately $3.5 million.

Dewberry was responsible for coordination of all field
activities, materials testing, reviewing project records, submittal review, review of progress payments, approving traffic control plans and negotiating/resolving issue
disputes. Dewberry was also responsible for facilities/ coordination of utility relocations, public relations and communications with other City Departments, emergency
services and other project stakeholders.

Ellis Lake Sanitary Sewer Improvements

CITY OF CONCORD
Dewberry provided resident engineering, inspection, and office engineering services on the $3.3 million multi-source funded project. Responsible for delivery of improvements which included a variety of sanitary rehabilitations via open trench replacement of sanitary sewer mains and laterals, pipe bursting of sanitary sewer mains and laterals, sewer lateral and cleanout removal and replacement, cured-in-place pipe installation and manhole rehabilitations. Work required bypass pumping to maintain sanitary sewer flows. Improvements also included street digout repairs, slurry sealing, microsurfacing, traffic striping, markings, and ADA ramp replacements,
requiring public outreach and traffic control to rehabilitate sewers, roadway and to build new sidewalk/ADA ramps.

Dewberry was responsible for coordination of all field
activities, materials testing, reviewing project records, submittal review, review of progress payments, approving traffic control plans and negotiating/resolving issue disputes.

Dewberry was also responsible for facilities/coordination of utility relocations, public relations and communications with other City Departments, emergency services and other project stakeholders.
• PERSONNEL
Howard Zabell
Principal-in-Charge
Rob Shackelford
Project Manager
Erick Mendoza
Inspector
Kirsten Newton
Office Engineer
• SUBCONSULTANTS
Ninyo & Moore
Materials Testing
• PERSONNEL
Howard Zabell
Principal-in-Charge
Rob Shackelford
Project Manager
Erick Mendoza
Inspector
Kirsten Newton
Office Engineer
• SUBCONSULTANTS
Ninyo & Moore
Materials Testing
MANDATORY QUALIFICATIONS & EXPERIENCE 6

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
48 Del Rio Trail Project

CITY OF SACRAMENTO
Dewberry provided construction management services
for the Del Rio Trail Project, the largest trail project ever undertaken by the City, which features adaptive reuse of a segment of the Walnut Grove Branch railroad line, a historic resource that is eligible for the National Register of Historic Places. The project consisted of constructing a Class I multiuse trail extending 4.8 miles- from the Freeport Shores bikeway north to its terminus north of Sutterville Road, connecting with the Sacramento River Trail on the west side of Interstate 5. Along its length, the project includes nine at-grade crossings.

Notable project features include curb extensions at
intersections that provide added protection for pedestrians and bicyclists, a park and ride lot on San Mateo Way for trail users, over 11,000 CY of Class 2 aggregate base, over 5,000 tons of hot mix asphalt (HMA), and the construction of two bridges.

McGowan Parkway Bicycle &
Pedestrian Route Improvement Project

YUBA COUNTY
This project was approximately two-thirds complete when the County enlisted Dewberry to manage the remaining
activities and project completion. Activities included
widening an existing roadway to construct new curb,
gutter, sidewalks, storm drains, a Class III bicycle route, new crosswalks, and rapid flashing beacons. This enhanced access for residential/school traffic and was part of the Safe Routes to School Program as well as state funded under the Active Transportation Program. Additional improvements
include the installation of water and sewer mains owned by the Olivehurst Public Utility District (OPUD).

Dewberry staff teamed with County staff to coordinate all field activities, material sampling and testing, submittals review, review of progress payments, approving traffic
control plans and negotiating/resolving issue disputes.

Dewberry was also responsible for facilities/coordination of utility relocations, public relations and communications with other County Departments, nearby elementary school, emergency services and other project stakeholders.
• PERSONNEL
Howard Zabell

PIC/PM/RE
Kyle Cameron
Asst. Resident Engineer
Said Najafi
Inspector
Kirsten Newton
Office Engineer
• SUBCONSULTANTS
BSK Associates
Materials Testing
Mozamo
Inspection
UNICO
Surveying
Lucy & Company
Public Outreach
• PERSONNEL
Rob Shackelford
Project Manager
Kyle Cameron
Resident Engineer
Said Najafi
Inspector
Kirsten Newton
Office Engineer
MANDATORY QUALIFICATIONS & EXPERIENCE 7

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
49 SR 120/Union Road Interchange

CITY OF MANTECA
Dewberry provided construction management services for
the construction of the first diverging diamond interchange (DDI) in California to transport travelers more efficiently through Manteca along Union Road, as well as carry
pedestrians and bicyclists safely across the SR 120 freeway.

The project featured widening of the existing Union Road Overcrossing Bridge over SR 120, with a two-span, cast-in-place concrete box girder detailed, constructed, and stressed as two simple spans supported on a hammerhead bent cap at Bent 2 to match the configuration of the existing bridge. New features include new signalized intersections, highway lighting ramp as well as a Class I pedestrian trail, fully separated from traffic.

Dewberry’s scope of work for construction management
services included providing the resident engineer,
structures representative, roadway inspector(s), structures inspector(s), office engineer, environmental monitor(s), and public relations manager. Dewberry also assisted the City during the advertisement and award period to answer questions and review final bids for completeness, as well as check contractor qualifications.

US 50/Zinfandel Drive Complex

CITY OF RANCHO CORDOVA
The Zinfandel Complex Project in the City of Rancho Cordova, a $9.2 million improvement to the Zinfandel/Highway 50
Interchange, included modifications to ramps and local
intersections. Traffic improvements included addition and lengthening of turn pockets near White Rock Road, numerous sidewalk and ADA ramps, and additional overhead traffic signage in the area. The Federally funded project eases congestion, improves utilization of all lanes, and improves operations for commuters, bicyclists, and pedestrians.

The project required close coordination with Caltrans
operations, CHP, numerous utilities, nearby businesses and local emergency officials to complete improvements with partial and complete lane closures on local streets, ramps, and mainline US 50.

Dewberry’s scope of work for construction management
included resident engineering, roadway inspection, office engineering, and public relations. Dewberry also assisted the City during the advertisement and award period of the project. • PERSONNEL
Howard Zabell
Principal-in-Charge
Rob Shackelford
Project Manager
Erick Mendoza
Inspector
Kirsten Newton
Office Engineer
• SUBCONSULTANTS
BSK Associates
Materials Testing
• PERSONNEL
Howard Zabell
Principal-in-Charge
Rob Shackelford
Project Manager
Erick Mendoza
Inspector
Kirsten Newton
Office Engineer
• SUBCONSULTANTS
UNICO
Inspection
MANDATORY QUALIFICATIONS & EXPERIENCE 8

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
50 Gilliam Drive Trail Connector

CITY OF ELK GROVE
Gilliam Drive Trail Connector is a new trail facility which connected the existing multi-use trail from Stephenson
Family Park to Gilliam Drive as part of the City’s Master Trail Plan. Improvements included HMA trail, ADA
sidewalk/ramps, traffic signs, striping, fencing, landscape improvements, landscape irrigation and trail lighting.

Dewberry was responsible for construction management
and provided resident engineering, inspection and project administration on the project. The team coordinated
materials testing, utility relocation and activities with the City, private utilities and stakeholders like the Cosumnes Community Services District and the Elk Grove Unified
School District.

Murphy’s Grade Road Sidewalk and
Infill Improvements

CITY OF ANGELS CAMP
This project created an improved path of travel for
pedestrians, increasing connectivity for the community.

Improvements included new curb, gutter, sidewalk and
driveway approaches for impacted parcels. The new
sidewalk fronting Murphys Grade Road included a series
of new ADA ramps. Part of the widening and sidewalk
installation required modifications to an existing drainage culvert which crosses the road. To accommodate the new
sidewalk, the culvert was upgraded with a new barrier
and Midwest Guardrail Systems (MGS). Street lighting and rectangular rapid flashing beacons were also installed to provide better visibility and increased safety. The project spanned across SR-49 to include sidewalk improvements on the east side of Demarest Street.

Dewberry staff provided construction management services including resident engineering, roadway inspection, and office engineering services on the federally funded project. • PERSONNEL
Rob Shackelford
Project Manager/RE
Kirsten Newton
Office Engineer • PERSONNEL
Howard Zabell
Principal-in-Charge
Rob Shackelford
Project Manager/RE
Erick Mendoza
Inspector
Kirsten Newton
Office Engineer
• SUBCONSULTANTS
BSK Associates
Materials Testing
MANDATORY QUALIFICATIONS & EXPERIENCE 9

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
51 D. Personnel
Organizational Chart
The Dewberry team is proud to offer the City a seasoned team that brings a depth of knowledge capable of meeting technical challenges that may be presented. From our Project Managers, to the technical staff who support them, to the company principals who are ultimately responsible for client satisfaction, Dewberry is committed to providing the highest quality of service to the City.

CITY OF WEST SACRAMENTO
Howard Zabell, pe
dewberry

PRINCIPAL-IN-CHARGE
assistant resident engineer
Kyle Cameron, pe, qsp
dewberry
office engineer
Kirsten Newton
dewberry
construction inspector
(optional)
Erick Mendoza
dewberry
signal inspector (optional)
Said Najafi
dewberry

PROJECT TEAM
materials testing & inspection
Bryce Moore
Jim Carroll
Emilio Chavez
blackburn
public outreach
Katie DeMaio
Felix Molina
aim consulting

SUBCONSULTANTS
Rob Shackelford, pe, ccm
dewberry

PROJECT MANAGER/RESIDENT ENGINEER
Bold indicates key staff
Resident Engineer
Inspector
Office Engineer/Project Administrator
Material Testing
Environmental Monitor/SWPPP Specialist
Public Outreach
Scope of Services Outline

PRE-CONSTRUCTION SERVICES
Review Contract Documents, Permits, Agreements, and
Environmental Documents
Review Resident Engineer Files
Attend Meetings with the City and other Stakeholders
Prepare for and Conduct Pre-Construction Conference

CONSTRUCTION MANAGEMENT SERVICES DURING CONSTRUCTION
Serve as Focal Point/with City Public Works
Receive and Respond to Contractor Correspondence
Conduct Weekly Construction Progress Meetings
Maintain Contract Files
Review Contractor’s Schedule
Review Work Progress Versus Schedule
Prepare Monthly Progress Report
Prepare and Negotiate Monthly Progress Payment Requests Process Submittals/RFIs
Develop Submittal Distribution List
Discuss and Resolve RFIs
Prepare Change Order/Recommendations
Provide Inspection and Observation of the Work
Maintaining Record Drawings
Claims Defense and Management
Observe and Coordinate Utility Company Relocation
On-Site Environmental Monitoring and Reporting
Perform Quality Assurance Materials Testing
Review Other Testing Reports
Certified Payroll Review
Public Outreach and Stakeholder Coordination

POST-CONSTRUCTION SERVICES
Project Closeout Final Project Report
The graphic below illustrates typical CM services for a project.

MANDATORY QUALIFICATIONS & EXPERIENCE 10

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
52 Howard Zabell, PE

PRINCIPAL-IN-CHARGE
Howard Zabell has 32 years of progressive heavy civil construction, design, and management experience, with a focus on bridges. He has a comprehensive understanding of engineering and management of large heavy-highway construction and design projects from various vantage points. Howard is knowledgeable of bridge design and construction standards, specifications, and processes. He is highly skilled in developing cost-effective solutions to construction, design, and personnel-related issues. Howard is a veteran Construction Manager and Resident Engineer who excels at construction engineering for temporary structures, estimating and value engineering, and scheduling.

City of Rancho Cordova, US 50/Zinfandel Drive Complex
Howard was the Project Manager/Structure Representative on the reconstruction and widening of the US 50/Zinfandel Drive Overcrossing. The project included the construction of the pre-cast bathtub girder bridge; modifications to three signalized intersections; extensive lane closure and traffic coordination with COZEEP; and utility relocations and coordination.

The project improves traffic circulation at this interchange/intersection, as well as increases bicycle and pedestrian safety and meets current ADA requirements. Responsible for staffing oversight, as well as schedule, change order, and claims management.

City of Manteca, SR 120/Union Road Interchange
Project Manager/Schedule Specialist on the construction of the first diverging diamond interchange (DDI) in California. The DDI transports travelers more efficiently through the heart of the City of Manteca to the north along Union Road, as well as carries pedestrians and bicyclists safely across the SR 120 freeway. The DDI is an effective interchange solution as it increases traffic flow by temporarily shifting traffic to the left side of the road, allowing through-traffic and left turning traffic to proceed through the intersection simultaneously.

This interchange design increases safety by reducing the number of potential conflict points between cross-traffic and left-turn traffic movements.

Placer County, High Friction Surface Treatment Warranty Work In the summer of 2018, Dewberry provided construction inspection services for warranty work for the County’s safety improvement pilot project that applied a high friction surface course at curves and approaches at 26 locations between 2014-2018. Subsequent results of friction tests required remedial work at 11 of the locations by placement of HFST on top of the existing high friction surface. Some of this warranty work was performed under traffic control/lane closures during nighttime and weekends. Once the HFST was applied, friction testing was performed to verify friction results within acceptable levels.

City of Sacramento, Del Rio Trail Project
Howard was the project manager for the Del Rio Trail Project – the largest trail project ever undertaken by the City and features the adaptive reuse of a segment of the Walnut Grove Branch railroad line, an historic resource that is eligible for the National Register of Historic Places. Dewberry was selected to provide construction management services to constructs a Class I multi-use trail extending for 4.8 miles - from the Freeport Shores bikeway north to its terminus north of Sutterville Road, connecting with the Sacramento River Trail on the west side of Interstate 5. Along its length, the project includes nine at-grade crossings. • FIRM
Dewberry
• EDUCATION
MS • Business
Administration •
California State
University, Sacramento
BS • Civil Engineering •
University of Delaware
• REGISTRATIONS
PE • CA • #C52952
• YEARS OF

EXPERIENCE
Dewberry • 8
Total • 32
MANDATORY QUALIFICATIONS & EXPERIENCE 11

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
53 Rob Shackelford, PE, CCM

PROJECT MANAGER/RESIDENT ENGINEER
Rob has 32 years of experience providing comprehensive construction management leadership in transportation, buildings, underground, site development and other civil infrastructure. He has worked on over $1 billion in public works projects nationwide, including local, federally funded, and privately financed projects. Rob has managed dozens of on-call and stand-alone contracts. Rob has worked for public clients including Caltrans and managed locally assisted projects with Caltrans, FHWA, EPA and local building code oversight and knows the importance of the detailed reporting requirements tied to projects that have a mix of funding. His management of schedules, finances and budget reporting includes experience with a variety of sources, including FHWA, ARRA, EPA, and other stakeholders.

City of West Sacramento, North Riverwalk Trail Extension Project Resident Engineer on the $2.3 million active transportation project to construct a new 2100-foot asphalt trail on the Sacramento River levee, a series of HMA and concrete sidewalk segments to improve mobility within the area. Project also installed decorative trail and sidewalk lighting, pedestrian crossing with RRFBs, sitting areas and a turn lane to accommodate the future I Street bridge. Improvements included street dig out repairs, storm drain improvements, traffic striping, markings, ADA ramp replacements and traffic signal modifications to accommodate new pedestrian patterns. Rob was responsible for all resident engineering duties on the project ranging from coordination with the client and contractor to approving submittals pay applications and troubleshooting issues on the project.

City of West Sacramento, On-Call Village Parkway/Pioneer Bluff Extension Project Manager/Resident Engineer. $5.2 million, federally funded and Caltrans Locally Administered Project that relieved traffic congestion for north-south commuters in the City.

The project constructed a new two-lane roadway and included two roundabouts, sidewalk, bike lane, landscaping, domestic water system, sanitary sewer and storm drain utilities.

City of Concord, Downtown Corridors Bicycle & Pedestrian Improvements Resident Engineer for this project involving mobilization, traffic control, erosion and sedimentation control, potholing of existing utilities, clearing and grubbing, tree trimming, tree removal, landscape and bioretention area installation, catch basin and storm drain pipe installation, sidewalk, driveway, curb and gutter, valley gutter, curb ramp installation, decorative concrete and performed thermoplastic crosswalk installation, signing, traffic striping and markings, flex-post delineators, lighting system, rectangular rapid flashing beacon, traffic signal modification, cold-in-place recycling, overlay and crack sealing, HMA base repairs, and all other work as specified.

City of Concord, Ellis Lake Area Sanitary Sewer Improvements Project Resident Engineer/Project Manager. $3.4 million project to rehabilitate sanitary sewers systems by means of open trench replacement, pipe bursting, CIPP lining, lateral replacements and manhole rehabilitations. Improvements also included street dig out repairs, slurry sealing, microsufacing, traffic striping, markings, and ADA ramp replacements. Rob was responsible for all resident engineering duties on the project ranging from coordination with the client and contractor to approving submittals pay applications and troubleshooting issues on the project. • FIRM
Dewberry
• EDUCATION
BS • Civil Engineering •
Ohio State University
• REGISTRATIONS
PE • CA • #C56916
• YEARS OF

EXPERIENCE
Dewberry • 7
Total • 32
MANDATORY QUALIFICATIONS & EXPERIENCE 12

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
54 Kyle Cameron, PE, QSP

ASSISTANT RESIDENT ENGINEER
Kyle is a professional engineer with more than nine years of experience in the construction industry with projects of various size and scope. He has successfully completed the construction of nearly 50 miles of highway for a total project value of over $300 million. As a Project Manager and Structure Representative for several bridge projects, Kyle has been responsible for day-to-day project operations including the budgeting and scheduling of the projects under supervision. During preconstruction, his duties have included completing constructability reviews, traffic phasing, and work planning; generating value analysis and proposing value engineering changes; creating solutions and methods that help ensure maximum value with minimal impact to the traveling public or environment. During construction, Kyle oversaw construction processes and performed ongoing quality checks against the project plans and specifications to ensure the highest quality product that met the needs of the project contract.

City of Sacramento, Del Rio Trail Project
Kyle was Resident Engineer for the Del Rio Trail Project – the largest trail project ever undertaken by the City and features the adaptive reuse of a segment of the Walnut Grove Branch railroad line, an historic resource that is eligible for the National Register of Historic Places. Dewberry was selected to provide construction management services to constructs a Class I multi-use trail extending for 4.8 miles- from the Freeport Shores bikeway north to its terminus north of Sutterville Road, connecting with the Sacramento River Trail on the west side of Interstate 5. Along its length, the project includes nine at-grade crossings.

Yuba County, McGowan Parkway Bike Lane and Pedestrian Route Improvements As part-time Resident Engineer, Kyle’s responsibilities included overseeing inspection activities, coordinating with the contractor, reviewing schedules and materials testing results, conducting meetings, general correspondence and all other management duties. He regularly interfaced with County staff, utility companies, local residents and schools to make sure traffic impacts were communicated in advance and concerns were addressed quickly.

Sacramento County, Howe Avenue Bicycle and Pedestrian Improvements Resident Engineer for this $2.5 million project consisting of pavement grinding, pavement removal, roadway excavation, aggregate base, asphalt pavement, PCC Sidewalk/Curb/ Gutter, landscape irrigation, traffic striping, street lighting, signal modification. Dewberry provided construction management and inspection services on the project during the planned improvements. The Dewberry team coordinated materials testing, utility relocation, and public communications with CMID to accommodate the rehabilitation activities.

Sacramento County, Power Inn Rd. Bike and Pedestrian Improvements Project Resident Engineer for this $3.0 million project consisting of pavement grinding, removal, tree stump removal, roadway excavation, curb gutter & sidewalk installation, installation of roadway median, drainage pipes, manholes & inlets, slurry seal, aggregate base and asphalt pavement, traffic striping, street light foundation & associated electrical system, traffic signal modifications, and landscaping and other incidental work. Dewberry provided construction management and inspection on the project. Dewberry coordinated materials testing, utility relocation, and public communications with CMID to accommodate rehabilitation activities.

Responsibilities included submittal review, pay quantity verification, processing of change orders, review of field construction quality and monitoring of traffic safety. • FIRM
Dewberry
• EDUCATION
BS • Civil Engineering
• California State
University, Sacramento
• REGISTRATIONS
PE • CA • #C88323
• YEARS OF

EXPERIENCE
Dewberry • 2
Total • 9
Day-to-day
Contact
MANDATORY QUALIFICATIONS & EXPERIENCE 13

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
55 Erick Mendoza

CONSTRUCTION INSPECTOR (OPTIONAL)
Erick is an experienced Construction inspector with 18 years of experience in roadway and structure inspection and roadway designs for construction of commercial, residential developments, industrial sites, electrical projects, road improvements, and various land development projects. Erick also has experience in developing and implementing Storm Water Quality Control and erosion control methods during construction. Erick excels at contract negotiations, file management, RFI plan preparation, tracking records for vendors, bid evaluations, material purchasing, and scheduling in accordance with standards and regulation codes. He also has extensive knowledge in various civil engineering and planning programs such as AutoCAD and Civil 3D, MS Project, Mathcad, Shaft3D & Robot.

City of West Sacramento, North Riverwalk Trail Extension Project Senior Inspector for $2.3 million, federally funded and Caltrans Locally Administered Project providing a new 2000 LF public trail, boat ramp and street improvements for bicyclists and pedestrians. Project features include construction of a new turning lane, concrete curb & gutter, sidewalks, asphalt paths, ADA access ramps, tree wells, landscaping & irrigation, lighting, signage, pavement striping and markings. Erick duties included inspection and documentation of all field activities, material testing coordination, submittal review, generation of monthly progress payments, monitoring traffic control and troubleshooting issues in the field.

City of Concord, Downtown Corridors Bicycle & Pedestrian Improvements Inspector for $3.6 million project which included construction of catch basin and storm drain pipe installations, sidewalk/driveway, curb and gutter, ADA curb ramp installation, landscape and bioretention features, decorative concrete, new crosswalks, cold-in-place recycling, overlay, crack sealing, and HMA base repairs. Work also included installation of signing, traffic stripe/markings, delineators, lighting systems, rectangular rapid flashing beacon, traffic signal modifications. Erick’s responsibilities included construction inspection of underground and surface improvements on the project that included reconstructed various sized sanitary sewer facilities within City streets near businesses, apartment complexes and private residences. Responsible for coordinating with contractor, public and project stakeholders, including utility companies. Also reviewed utility survey reports & traffic control plans, conducted plan reviews, design reviews, project scheduling, contract management, RFI revisions and submittal reviews.

City of Concord, Ellis Lake Sanitary Sewer Improvements Project Inspector for this $2.9 million project which included traffic control, water pollution control, demolition, sanitary rehabilitations by means of open trench replacement of sanitary sewer mains and laterals, pipe bursting of sanitary sewer mains and laterals, sewer lateral and cleanout removal and replacement, cured-in-place pipe installation, slurry seal and manhole rehabilitations. Erick’s responsibilities included construction inspection of underground and surface improvements on the project that included reconstructed various sized sanitary sewer facilities within City streets near businesses, apartment complexes and private residences. He was responsible for coordinating with the contractor, the public and project stakeholders, including utility companies. He also reviewed utility survey reports & traffic control plans, conducted plan reviews, design reviews, project scheduling, contract management, RFI revisions and submittal reviews. • FIRM
Dewberry
• EDUCATION
BS • Civil Engineering
• Technical Institute of
Central America
BS • Construction •
Technical Institute of
Central America
• YEARS OF

EXPERIENCE
Dewberry • 3
Total • 18
MANDATORY QUALIFICATIONS & EXPERIENCE 14

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
56 Said Najafi

SIGNAL INSPECTOR (OPTIONAL)
Said has more than 40 years of experience in the construction industry building roads, bridges, and underground infrastructure. He is experienced with estimating, value engineering, constructability reviews, cost control, and claims. He has worked for both contractors and construction managers. He has extensive experience in roadway bridge and structures construction and expert knowledge of road and bridge specifications.

City of Sacramento, Del Rio Trail Project
Said was Construction Inspector for the Del Rio Trail Project – the largest trail project ever undertaken by the City and features the adaptive reuse of a segment of the Walnut Grove Branch railroad line, an historic resource that is eligible for the National Register of Historic Places. Dewberry was selected to provide construction management services to constructs a Class I multi-use trail extending for 4.8 miles - from the Freeport Shores bikeway north to its terminus north of Sutterville Road, connecting with the Sacramento River Trail on the west side of Interstate 5. Along its length, the project includes nine at-grade crossings.

City of Angels Camp, Angels Camp Pedestrian and Bike Improvements Said was the Inspector for this project which filled in gaps in the sidewalk and bicycle lanes along the roadway and added 2,600 lineal feet of new sidewalks. The work included the widening of the pavement, bike lanes, curb and gutter, driveways, and minor drainage improvements. Responsible for inspection, daily reports, coordination with materials tester, verification of materials, and quantity reports.

Sacramento County, Power Inn Rd. Bike and Pedestrian Improvements Project Inspector for the Power Inn Road Bicycle and Pedestrian Improvement Project. The was an on-call assignment for the Construction Management and Inspection Division (CMID to rehabilitate Power Inn between Elise Avenue and McFadden Drive. The $3.0 million project consists of pavement grinding and removal, tree stump removal, roadway excavation, installation of curb gutter & sidewalk, installation of roadway median, drainage pipes, manholes & inlets, slurry seal, aggregate base and asphalt pavement, traffic striping, street light foundation & associated electrical system, traffic signal modifications, and landscaping and other incidental work. Dewberry provided construction management and inspection services on the project during the planned improvements. The Dewberry team coordinated materials testing, utility relocation, and public communications with CMID to accommodate the rehabilitation activities. Staff was responsible for submittal review, pay quantity verification, processing of change orders, review of field construction quality and monitoring of traffic safety.

City of West Sacramento, West Capitol Avenue Road Rehabilitation Construction Inspector. The project will rehabilitate the pavement along the entire stretch with re-striped vehicle lanes and added separate bicycle lanes. It also will add additional lighting and enhanced mid-block pedestrian crossings. The traffic signals at two intersections will be modified and underground infrastructure to accommodate a future fiber optic system will be added. New water pipelines will also be installed with fire hydrants, commercial and residential services. Responsible for inspection, daily reports, coordination with materials tester, verification of materials, and quantity reports. • FIRM
Dewberry
• EDUCATION
MS • Civil Engineering
• California State
University, Sacramento
BS • Civil Engineering
• Oaklahoma State
University
• YEARS OF

EXPERIENCE
Dewberry • 1
Total • 41
MANDATORY QUALIFICATIONS & EXPERIENCE 15

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
57 Kirsten Newton

OFFICE ENGINEER
Kirsten has more than 23 years of experience in construction office and project administration and is well-versed with project controls for Federally funded projects, Caltrans documentation and filing procedures and labor compliance program requirements. Her wide range of duties include daily document control and management of contract documents, attending weekly project status meetings, preparing meeting agendas and minutes for distribution, receiving, tracking and distributing submittals, RFIs, updating logs for each and familiarity and understanding of projects involving Federal and State funding programs for various public agencies to include tracking awarded grant money for various funding sources such as CMAQ, STBG, STIP PTMISEA, STA, SHOPP, Transit funds, reimbursables, and Labor Compliance monitoring.

City of Angels Camp, Murphys Grade Road Sidewalk and Infill Improvements Office Engineer for this project creating an improved path of travel for pedestrians in the area, increasing connectivity for the community. Specific improvements include new curb, gutter, sidewalk and driveway approaches for impacted parcels. Storm drainage systems were also constructed to collect water within the roadway segment and carry the water to an existing storm drain network. Responsible for document control including management of incoming/ outgoing correspondence, submittals and RFIs, change orders, updating logs, coordinating and attending weekly status meetings, preparing agenda packets, drafting and distributing meeting minutes, preparing monthly payment applications, and receiving and spot-checking certified payroll reports to verify labor compliance requirements were being met.

City of Rancho Cordova, US 50/Zinfandel Drive Complex
Office Engineer for the reconstruction and widening of the US 50/Zinfandel Drive Overcrossing which included construction of the pre-cast bathtub girder bridge; modifications to three signalized intersections; extensive lane closure and traffic coordination with COZEEP; and utility relocations and coordination. Responsibilities included document control, uploading documentation into City’s Virtual Project Manager (VPM) site, managing submittals and RFIs, monthly payment applications, reviewing extra work bills for payment, coordinating and attending weekly status meetings, drafting meeting minutes and project correspondence.

City of Manteca, SR 120/Union Road Interchange
Office Engineer for the construction of the first diverging diamond interchange (DDI) in California. The DDI transports travelers more efficiently through the heart of the City of Manteca to the north along Union Road, as well as carries pedestrians and bicyclists safely across the SR 120 freeway. Responsible for document control including management of incoming/outgoing correspondence, submittals and RFIs, change orders, updating logs, coordinating and attending weekly status meetings, preparing agenda packets, drafting and distributing meeting minutes, preparing monthly payment applications from supplied data, tracking specified funding in conjunction with progress estimates, drafting change orders and memos, and reviewing extra work bills for payment.
• FIRM
Dewberry
• EDUCATION
AS • Construction
Management •
Cosumnes River College
• YEARS OF

EXPERIENCE
Dewberry • 6
Total • 23
MANDATORY QUALIFICATIONS & EXPERIENCE 16

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
58 Bryce Moore

MATERIALS TESTING
Bryce Moore serves as Blackburn’s Director of Construction Services and has been with the company for over 17 years. Bryce graduated from California Polytechnic State University, San Luis Obispo, CA, with a bachelor’s degree in agriculture business. Bryce’s experience of over 22 years includes management, inspection, and materials management and testing for city and county roadways, public works infrastructure, levees, Caltrans roadways and bridges, subdivisions, schools, and pipeline projects.

City of West Sacramento, West Capitol Avenue Rehabilitation Managed materials testing for the repair of deteriorating pavement and construction of scalloped street sections, drainage improvements, new sidewalks, access ramps, signal modifications, separated/buffered bike lanes, street lighting, and high visibility crosswalks for safer pedestrian crossings.

City of West Sacramento, Washington District Sustainable Community Infrastructure Project
Managed quality assurance materials testing for aggregate base, import borrow and HMA.

Testing included compaction tests on pavement, flatwork subgrade, and trench backfill for storm drains, water, sewer, and joint utilities.

Caltrans District 3 On-Call Inspection and Materials Testing, Placer, Glenn, Colusa, Butte, Sierra, Yolo, Sacramento, Sutter, Yuba, Nevada, El Dorado Counties Project Manager for the current and former Caltrans District 3 contracts which covers eleven local counties. Responsible for staff training, recruitment, and assignment to local Caltrans offices to augment Caltrans materials testing and inspection staff. Bryce is responsible for task order budgets, quality control and staff training, recruitment, and assignment to local Caltrans offices to augment Caltrans testing and inspection staff.

City of Elk Grove, Grant Line Road Widening, Phase 1
Managed and performed quality assurance materials testing during construction of earthwork embankments and concrete placement for CIDH piles, columns, abutments, and bents for the overhead structure. Sampling and testing performed in accordance with Caltrans and ASTM test methods in this hybrid Local Assistance project. Worked closely with Construction Management Team and the contractor to ensure conformance with project plans and specifications and Caltrans requirements.

Merced County, Merced Campus Parkway Project
Manages testing and inspection services during construction of segments 2 and 3 of the Campus Parkway improvement project. The expressway improvements include new roadways, bridges, sidewalks, curbs and gutters, driveways, maintenance vehicle pullouts, light pole foundations, and roundabouts.

City of Patterson, Sperry Avenue Improvements
Construction Manager for federally funded project consisting of replacement of ADA ramps, roadway dig outs, relocation of pedestrian push buttons, Hot Mix Asphalt overlay with pavement reinforcing fabric, and striping. Bryce’s responsibilities included administration of the construction contract, review, and approval of RFI’s, submittals, progress payments, and change orders, coordination with the contractor, City, and inspection staff, conduct progress meetings, and completion of required reports to satisfy Caltrans minimum reporting requirements. • FIRM
Blackburn Consulting
• EDUCATION
BS • Ag Business •
California Polytechnic
State University, San Luis
Obispo
Certificate Construction
Management • UC Davis,
Sacramento Extension
• CERTIFICATIONS
Caltrans Test Methods
105, 125 AGG, 125 GEN,
125 HMA, 201, 231, 308,
309, 366, 375, 382, 504,
518, 521, 533, 539, 540,
543, 556 and 557
ICC-Reinforced Concrete
Special Inspector
ACI Concrete Field
Technician Grade I
Troxler Nuclear Gauge
Certified
• YEARS OF

EXPERIENCE
Dewberry • 17
Total • 22
MANDATORY QUALIFICATIONS & EXPERIENCE 17

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
59 Jim Carroll

MATERIALS TESTING
Jim has over 36 years of experience in the construction field. His background includes Caltrans & county roadways, public works infrastructure, bridges, subdivisions, schools, and essential services projects. He has provided construction inspections and certified testing of concrete, soils, and asphalt. He understands construction principles, techniques, use of materials, plans, construction standards, and is familiar with OSHA and CalOSHA regulations.

Caltrans District 3, On-Call Construction Engineering Services, Eleven Counties Jim performs as-needed materials sampling and testing of subgrade, aggregate base, Type A HMA, RHMA, and concrete for the I-5 Corridor Enhancement project. He also performed materials testing and inspections on Highway 50 widening and pedestrian overcrossing project and Highway 50/89 Trout Creek. Performed sampling and plant inspection at Teichert Hallwood Hot Plant. Inspected all aspects of construction activities, including traffic control, tracking of labor, equipment, material quantities, and monitored construction progress.

Placer County, ARRA Overlay Project
Provided construction materials testing services for the placement of an asphalt concrete overlay on approximately sixteen miles of Placer County roads, grinding as specified, and traffic control as required by Caltrans Specifications and Special Provisions. This project was completed in 35 working days.

Placer County, Hwy. 65 Bypass, Caltrans District 3
Served as materials testing technician on the Highway 65 Lincoln Bypass project construction of a new 4-lane expressway west of the current State Route 65 alignment from Industrial Boulevard in the City of Lincoln to just south of Yuba County, near the town of Sheridan. The project involved a total of seventeen (17) new bridges, HMA paving, drainage, new on- and off-ramps, and sound walls.

Caltrans District 9, On-Call Roadway Construction Services (06A1738), Various Counties
Performed quality assurance materials testing for a new interchange and conversion of a four-lane expressway to a six-lane freeway from Buchanan Hollow Road to Miles Creek Overflow on State Route 99 at Arboleda Drive, five miles of State Route 99 from a four-lane expressway to a six-lane freeway from just north of Chowchilla to Buchanan Road including a new interchange at Plainsburg Road, and replacement of an existing two-lane bridge with a new four-lane bridge at Bradley Rd. and SR140.

City of Woodland, Woodland Heritage Subdivision
Performed construction inspections during residential roadway grading, utility installation, and paving in the City of Woodland’s right-of-ways. Interacted with the city’s public works department and contractors to enforce compliance with the approved standards.

City of Rocklin, PCWA Safe School Route Phase IV
Provided inspections for the replacement of the existing main with 8” C900 and the upgrade of water services. Responsibilities included inspections, maintaining material and labor quantity logs, weekly progress and scheduling meetings, photographic logging, and contracting performance documentation. Prepared as-builts for the project manager. • FIRM
Blackburn Consulting
• EDUCATION
California Construction
Management •
Consumnes River College
• CERTIFICATIONS
Caltrans JTCP Soil &
Aggregate Class
Caltrans JTCP Hot Mix
Asphalt I
Caltrans JTCP Hot Mix
Asphalt II
ACI Concrete Field
Technician Grade I
Caltrans Test Methods:
231, 308, 309, 375, 382,
521, 523, 524, 533
Troxler Nuclear Gauge
Certified
ACIA Registered
Construction Inspector
• YEARS OF

EXPERIENCE
Dewberry • 13
Total • 36
MANDATORY QUALIFICATIONS & EXPERIENCE 18

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
60 Emilio Chavez

MATERIALS TESTING
Emilio Chavez is a highly qualified materials tester with over 28 years of experience throughout California. His expertise includes earthwork, concrete, and pavement observation on project types such as roadways, bridges, airports, wastewater treatment plants, landfills, levees, schools, and buildings. Emilio has provided quality assurance testing on many large, successful projects and has worked with various cities, counties, and other agencies such as Caltrans.

Caltrans District 3, Highway 89 Lakeside, Placer County Performed construction inspection on this drainage improvement and roadway widening project from Sunnyside to Meeks Bay on the west side of Lake Tahoe on Highway 89.

Monitored traffic control, served as liaison with Cozeep, monitored and documented construction progress, tracked labor, equipment, and material quantities, tracked change order and force account work, verified grades, and documented construction activities in accordance with project and Caltrans requirements.

Caltrans District 2, On-Call Services, Various Counties Field Materials Tester/Plant Inspector. Projects have included full-depth reclamation with cement; hot mix asphalt overlays using Type A, RHMA-O, RHMA-G; batch plant inspection; emergency work inspecting replacement of culvert piping and hydroseeding inspection.

Also provided lab testing and batch plant inspections. Specific projects include the State Route 36 Trinity County Line to Harrison Gulch, State Route 299 Humboldt County Line to Cray Creek Road, State Route 299 Caldwell Creek Bridge to County Road 75, and State Route 3 Carr Creek.

Caltrans District 6, SR145, Fresno County
Construction Inspector/Field Materials Tester. Performed batch plant inspection, materials, and laboratory testing for the 7.5-mile, 9,000-ton RHMA overlay project on State Route 145. Provided daily batch plant sampling and inspection and laboratory testing of Quality Acceptance tests at the Caltrans Lab. Laboratory testing included sieve analysis, cleanness value, sand equivalent, and binder content of RHMA aggregates and RHMA mix.

Interstate 80 Projects, Placer & Nevada Counties
Performed quality assurance inspections and testing for HMA and PCCP operations for Interstate 80 projects: Emigrant Gap, Gold Run III, and Rainbow and Nyack segments.

Reviewed HMA and PCC mix designs to develop spreadsheets for reporting. Maintained laboratory testing records for use in the HMA Pay program.

Caltrans Northern Reg. Admin. Contract, Lassen, Butte, & Placer Counties Manages testing and inspection services during construction of segments 2 and 3 of the Campus Parkway improvement project. The expressway improvements include new roadways, bridges, sidewalks, curbs and gutters, driveways, maintenance vehicle pullouts, light pole foundations, and roundabouts.

City of Santa Clarita, Interstate 5 / Magic Mountain Parkway Interchange Performed Quality Assurance flexural strength testing for concrete pavement and field density testing for HMA on Interstate 5 / Magic Mountain Parkway Interchange in Santa Clarita. • FIRM
Blackburn Consulting
• EDUCATION
BS • Architecture/
Architectural Engineering
• California Polytechnic
State University, San Luis
Obispo
• CERTIFICATIONS
Caltrans JTCP Soil &
Aggregate, HMA I, HMA
II, PCC, CTM 125 CEM,
125 GEN, 231, 375, 382,
521, 533
ACI Concrete Field
Technician Grade I
Troxler Nuclear Gauge
Certified
• YEARS OF

EXPERIENCE
Dewberry • 9
Total • 28
MANDATORY QUALIFICATIONS & EXPERIENCE 19

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
61 Katie DeMaio

PUBLIC OUTREACH
Katie Demaio, President and Senior Project Manager, brings to AIM Consulting over ten years of management experience, including community awareness and engagement.

Katie assists clients with creating content for ongoing messaging, collateral materials, social media content, and interactive online engagement tools for public information and community engagement. Katie also manages and facilitates stakeholder interviews and focus groups, community meetings, traveling workshops, and special events.

Butte County Association of Governments (BCAG), B-Line Bus Routing Study AIM Consulting served as the public outreach consultant for the B-Line Bus Route strategy. The goal of the plan will provide a thorough and comprehensive analysis of all aspects of B‐Line operations to determine how best to improve the transit system with available resources. The scope included a detailed look at current routes, schedules, passes, technologies, ridership, marketing, fare policy and media, finances, vehicle size and fleet, facilities, and other assets. We reviewed recent studies and conduct surveys and public outreach to further our understanding of the ridership patterns, transit needs, and perception of services. As Outreach Manager, Katie in collaboration with BCAG and the project team, ensured that members of the existing stakeholder roster were contacted to inform them of future availability of study products and opportunity for public input, hold two public meetings throughout the process to provide a forum for community members to learn about the study, receive an update on the effort, ask questions, and provide their informed input.

El Dorado County, Parks, and Trails Master Plan Update
The goal of the plan provides a long-term vision and direction for the planning, implementation, and management of west slope park and trail resources provided by El Dorado County for the benefit of residents and visitors. Katie and El Dorado County built community understanding and awareness of the project and provided strategic advice and counsel to El Dorado County related to public outreach to maximize public engagement for the project. Katie developed and facilitated three public meetings and one virtual community meeting in coordination with El Dorado County to provide a forum for community members to learn about the master plan, receive an update on the effort, ask questions, and provide their input on amenities they would like to see in the updated plan. Additionally, AIM also developed and maintained a stakeholder database which included local advocates, organizations, and government businesses to help spread the word of the workshops. Finally, AIM Consulting developed content for the project website, providing information and updates on the development.

City of Sacramento, Broadway Complete Street Plan
AIM served as the public outreach consultant for the Broadway Street Improvements Project.

The goal of the complete streets plan was to identify improvements to enhance the historic Broadway Corridor and create a vibrant mixed-use multimodal destination. AIM developed and implemented a community outreach program to share information about the project and gather feedback on potential corridor improvements. Katie designed a series of pop-up workshops along the corridor to gather existing conditions feedback. AIM also facilitated two community open house workshops and developed multiple online and print surveys to gather feedback from users, visitors, residents, and businesses along Broadway.

Katie has continued to serve as project manager through the construction phase. • FIRM
AIM Consulting
• EDUCATION
BA • James Madison
University
• YEARS OF

EXPERIENCE
Dewberry • 3
Total • 10+
MANDATORY QUALIFICATIONS & EXPERIENCE 20

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
62 Felix Molina

PUBLIC OUTREACH
Felix Molina, Outreach Coordinator, is experienced in multimedia design, web design, and development, and digital marketing. Felix is bilingual in Spanish and English. Felix also has a background in video production and editing, community resource development, and engaging multiple diverse underrepresented communities.

City of West Sacramento, Neighborhood Pavement Preservation & Arterial Streets Pavement Repair Project
AIM Consulting was the public outreach consultant for the West Neighborhood Pavement Preservation & Arterial Streets Pavement Repair Project. The project aimed to preserve and maintain local roadways in the City of West Sacramento. The proposed work included removing existing traffic stripes, markings, and markers and installing various types of pavement treatments, striping, and signs. Felix was responsible for coordinating the mapping of mailers for residents in the affected areas, and he acted as the daily point of contact for residents who had concerns or questions, which they could address via hotline or project email. Felix also worked with the City to address concerns and safety issues while logging calls and interactions.

Additionally, Felix attended weekly meetings with the project team on-site and remotely to discuss project updates, the project website, and solutions for resident issues.

City of Santa Rosa, Los Alamos Sewer Project
AIM Consulting was the public outreach consultant for the Los Alamos Sewer Project. The project’s purpose was to replace an outdated sewer pipeline to improve the performance of the sewer and water system for a growing community’s infrastructure. Felix coordinated mapping mailers and delivering informative flyers to residents in the affected areas. He was the daily point of contact for residents with concerns or queries via a hotline and project email while keeping a log of calls and interactions. Felix worked with the project team to communicate night and day construction to the public via the project website. He also participated in weekly remote meetings with the project team to discuss project updates, the project website, and solutions for resident issues.

Butte County Association of Governments (BCAG), North Valley Passenger Rail AIM Consulting served as the public outreach consultant for the BCAG North Valley Passenger Rail. The plan’s goal will determine what is needed to bring passenger rail service northward from the Natomas area in Sacramento to Butte County. The study area is shown below. The study will evaluate the existing Union Pacific Railroad corridors coming north from Natomas to Marysville. Then, two potential routes from Marysville to Butte County will be evaluated as shown below; the route to Chico north from Marysville is the preferred route, with the route to Oroville being analyzed as an alternate route. Felix is helping coordinate the outreach, including managing the stakeholder database, facilitating workshops, and creating webpages and other communication collateral.
• FIRM
AIM Consulting
• EDUCATION
BS • Political Science •
Fresno Pacific University
• YEARS OF

EXPERIENCE
Dewberry • 1
Total • 10
MANDATORY QUALIFICATIONS & EXPERIENCE 21

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
63 E. References
The strongest recommendation we can give about our firm does not come from us, but from those we serve. To that end, we have provided references from recent projects that we encourage you to contact. All referenced work has occurred over the last three years.

FIRM REFERENCES
City of West Sacramento, North Riverwalk Trail Extension Project Brief Description of Services Completed: Construction Management Services Reference Contact
Information:

Joanna Ortiz
1110 W Capitol Ave, West Sacramento, CA 95691
[email protected] | 916.617.4547
Involved Staff:

Rob Shackelford - Project Manager
Howard Zabell - Principal-in-Charge
City of Concord, Ellis Lake Sanitary Sewer Improvements Project Brief Description of Services Completed: Construction Management Services Reference Contact
Information:

Tianjun Cao
1950 Parkside Drive, Concord, CA 94519
[email protected] | 925.671.3243
Involved Staff:

Rob Shackelford - Project Manager
Erick Mendoza - Construction Inspector
Sacramento County, Power Inn Road Bike and Pedestrian Improvements Project Brief Description of Services Completed: Construction Management Services Reference Contact
Information:

Scott Werth, PE
9700 Goethe Road, Suite D, Sacramento, CA 95827
[email protected] | 916.874.5259
Involved Staff:

Howard Zabell - Project Manager
Kyle Cameron - Resident Engineer
City of Sacramento, Del Rio Trail Project
Brief Description of Services Completed: Construction Management Services Reference Contact
Information:

Adam Randolph, PE
915 I Street, Room 2000, Sacramento, CA 95814
[email protected] | 916.808.7803
Involved Staff:

Howard Zabell - Project Manager
Kyle Cameron - Resident Engineer
City of Rancho Cordova, US 50/ Zinfandel Drive Complex
Brief Description of Services Completed: Construction Management Services Reference Contact
Information:

Edgar Medina
2729 Prospect Park Drive, Rancho Cordova, CA 95670
[email protected] | 916.851.8907
Involved Staff:

Howard Zabell - Project Manager
Rob Shackelford - Resident Engineer
Erick Mendoza - Construction Inspector
Kirsten Newton - Office Engineer
Kirsten Newton - Office Engineer
Said Najafi - Construction Inspector
Said Najafi - Construction Inspector
Kirsten Newton - Office Engineer
Erick Mendoza - Construction Inspector
Kirsten Newton - Office Engineer
MANDATORY QUALIFICATIONS & EXPERIENCE 22

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
64 F. Local Benefit
Dewberry has decided to utilize Blackburn Consulting, a business located in West Sacramento for over 20 years, to assist with all materials sampling and testing on the project. Dewberry anticipates that Blackburn will provide approximately $34,000 in services which will generate local tax revenue to the City in addition to sales and property tax revenue generated from Blackburn’s West Sacramento office. Blackburn’s proximity to the project will provide cost efficient and quick response for the project and reduce carbon emissions from reduced travel distances.

G. History
Dewberry has not been involved in any mergers, acquisitions, or sales related to our organizational structure within the last three (3) years.

H. Legal Challenges
Dewberry always maintains a comprehensive insurance program which includes professional liability, workers’ compensation, comprehensive general liability, automobile and umbrella policies, with limits sufficient to cover the defense and payment of all outstanding claims against Dewberry. There are currently no claims, conflicts, judgments, or disputes that would interfere with our ability to perform the services for this project.

I. Fiscal Visibility
Given that Dewberry is a privately-owned entity, we do not actively report to D&B services individually or as a whole. Our financial statements are audited by KPMG LLP annually and are available on an as needed basis. Our most recent audited financial statement is for the year ended December 31, 2022. For additional information, please contact Wendy Koritko at [email protected]. The combined financial statements include the accounts of Dewberry Engineers Inc., Dewberry Design-Builders Inc., Dewberry Architects Inc. and Dewberry & Davis, Inc. In 2022, the combined gross revenue of Dewberry is $585.0M, with EBITDA of $66.1M; current ratio of 1.71; Debt to Equity ratio of 1.30. Dewberry maintains ample cash reserves and enjoys a strong banking relationship with PNC Bank. With a $40 million line of credit, we have the ability to meet any cash requirement should the need arise. Dewberry has no outstanding balance on our debt facility for the past 6 years.

Our credit info can be obtained upon request.

J. Business License
Registration with the Secretary of State to conduct business in the State of California. A copy of a proof of registration can be found in Appendix B.

MANDATORY QUALIFICATIONS & EXPERIENCE 23

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
65 APPENDIX B: Secretary of State Certificate
www.dewberry.com
Attachment 2
66 Secretary of State
Certificate of Status
I, SHIRLEY N. WEBER, PH.D., California Secretary of State, hereby certify:

The above referenced entity is active on the Secretary of State's records and is qualified to transact intrastate business in California.

This certificate relates to the status of the entity on the Secretary of State’s records as of the date of this certificate and does not reflect documents that are pending review or other events that may impact status.

No information is available from this office regarding the financial condition, status of licenses, if any, business activities or practices of the entity.

Active
Entity Name:

Entity No.:

Registration Date:

Entity Type:
3309828
08/03/2010
Stock Corporation - Out of State - Stock
Status:

Formed In: NEW YORK
DEWBERRY ENGINEERS INC.

IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of October 17, 2023.

SHIRLEY N. WEBER, PH.D.

Secretary of State
Certificate No.:

To verify the issuance of this Certificate, use the Certificate No. above with the Secretary of State Certification Verification Search available at bizfileOnline.sos.ca.gov. 151737622
Attachment 2
67 Technical Project Approach
www.dewberry.com
Attachment 2
68 TECHNICAL PROJECT APPROACH
Project Understanding
The City of West Sacramento is seeking a consultant to provide constructability, construction management, and materials testing services associated with the management of the Highway Safety Improvement Project. The purpose of the Highway Safety Improvement Project (HSIP) to achieve a reduction in traffic fatalities and serious injuries on all public roads for both pedestrians and vehicles. The City is also seeking field inspection services as an optional task.

The project will provide a series of traffic safety improvements to streets throughout the City. The individual plan sets will construct 14 improved pedestrian crossings on a variety of streets in neighborhoods and near schools throughout the City and upgrade 6 signalized intersections on Harbor Boulevard and Jefferson Boulevard. All locations will require advanced planning and extensive traffic control for vehicles and pedestrians during construction. The 120-day project is comprised of the following two phases:

Construction of New Pedestrian Crossings
The pedestrian crossing portion of the project is meant to decrease dangerous interactions and ultimately collisions between vehicles and pedestrians. Specialized
project measures are planned to be installed and
meant to increase awareness and enhance visibility at
crossing locations where vehicle and pedestrians interact.

The pedestrian crossing improvements will occur at 14
locations by implementing different sets of measures
depending on the situation.

Crossing measures include construction or raised medians, refuge islands, curb extensions and bulb outs. The
project design includes creation of pedestrian crossing at uncontrolled locations (with enhanced safety features).

Special devises include lacing Rectangular Rapid Flashing Beacons (RRFBs) and the project will also install new
signage, high visibility striping and stop bars for crossings.

The crossing project will also construct new ADA curbs
ramps, median refuge islands and curb extensions to make crossings safer and fully compliant for all users.

Dewberry recently assisted the City of Concord to
install new pedestrian crossings with bulb outs and
RRFB to increase safety for pedestrians.
• Lake Washington Boulevard at Southport Parkway
• Lake Washington Boulevard at Westbridge Plaza Driveway • Jefferson Boulevard at 11th Street
• Lake Washington Boulevard at 15th Street
• Sacramento Avenue at Sunset Avenue
• Sacramento Avenue at Solano Street
• Sacramento Avenue at Simon Terrace
• C Street at 6th Street
• Poplar Avenue at Westfield Village Elementary School
• Shared Use Path at Columbus Road
• Columbus Road at Stonegate Elementary School
• La Jolla Street at Stonegate Elementary School
• Carrie Street at Bryte Park
• Reuter Drive at Andrew Street
Crossing improvements are planned at the following intersections:

TECHNICAL PROJECT APPROACH 24

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
69 Signalized Intersection Upgrades
The traffic signal improvement portion of the project is intended to remove old traffic signal components and upgrade hardware within the 6 arterial intersections. The design calls for Installing raised medians on roadway approaches to create directional medians to prevent left-turns and U-turns. Improvements also include rewiring and new wiring of new controller cabinets, new signal heads, back-plates with retroreflective borders, flashing beacons, vehicle detection units, advanced flashing beacons,
illuminated street name signs, pedestrian push buttons with posts, pull boxes, wiring signs and other associated
improvements.

The project will install new emergency vehicle preemption as well as video detection systems to replace traffic loops. The new system provides both state-of-the-art video and advanced radar detection for maximum intersection performance
and safety. All work shall follow plans and the Caltrans 2018 Specifications and Standard Plans.

Both phases of the work will need to be coordinated with the City Traffic Engineer, emergency services and other parties to allow the project to proceed safely and to
coordinate with the City departments. The collective project is financed by a variety of sources from local, state, and federal funds meant to promote transportation projects
which will reduce traffic congestion and improve air quality.

CHALLENGES AND SOLUTIONS
Dewberry has visited all sites and has identified a series of challenges at several sites. The following tables outline challenges and suggested solutions of some of the most
challenging crossing and signal locations.
• Harbor Boulevard and Reed Avenue
• Harbor Boulevard and Riverpoint Court
• Harbor Boulevard and Duluth Street
• Harbor Boulevard and Evergreen Avenue
• Jefferson Boulevard and Sacramento Avenue
• Jefferson Boulevard and Michigan Boulevard
Traffic Signal improvements are planned at the following intersections:

Dewberry has experience upgrading traffic signal
components for clients like Elk Grove on their recent ITS Master Plan Phase 4 Project.

Traffic Signal
Improvements
New Pedestrian
Crossings
TECHNICAL PROJECT APPROACH 25

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
70 SAFETY IMPROVEMENTS CHALLENGES AND SOLUTIONS
The Dewberry team has closely analyzed the upcoming HSIP project and identified risks associated at select intersections. We have identified potential issues and risks on several specific sites, including traffic handling, utilities, and access issues which may pose risks to project budget, delivery schedule, quality or safety. This discussion of risk is presented in the matrix below.

Project Issue Description Impact to
Cost
Impact to
Schedule
Impact
to Public Action Required
C Street at 6th Street
Utilities
Core drilling into the old
drainage inlet box might
cause cracking as the new
pipe to be installed is a
12-inch pipe within a 24-
inch space at an angle.

Medium Medium to
Major Minor
• Drainage work at this location might
require a box replacement with a newer
and larger DI Box to fit the angle of the
street curvature. A new box might be
better for long-term maintenance.

Pedestrian
Access Safety
The new trench for the
storm drain is adjacent
to existing sidewalk. The
curb and gutter will be
demoed and some of
the sidewalk may impact
pedestrian travel.

Medium to
Major
Medium to
Major Major
• Pedestrian traffic will need to be
accommodated, likely diverted across the
street, due to the curvature of the road
and reduced visibility for drivers.

Traffic Control
and Workers
Safety
The location is in a blind
spot in the roadway, the
construction will make
the road narrower and
make the blind spot for
incoming traffic more
difficult to see in both
directions.

Minor Minor Medium to
Major
• Traffic control might require two flaggers
during construction as well as barricade
fencing during construction to keep drivers
from falling into the trench, unless it is
backfilled on the same day.

Pedestrian
Handling
The northwest corner of
C Street and 6th Street is
also being demoed and
there will be no sidewalk
available for pedestrian
movement from either
side of the street.

Minor Medium Major
• Pedestrians may need to pass this area
on the street, possibly using a flagger.

The work on this corner can not happen
simultaneously with the work across the
street, so it will need to be coordinated
within the schedule.

Lake Washington Boulevard & Southport Parkway
Traffic Control
This is a very congested
intersection with
constant traffic and the
location is the end of a
long radius transition,
causing visibility
issues even without
construction.

Medium to
Major Medium
Medium
to Major
depending
on working
hours
• Coordination of scheduling to do one
side of the intersection at a time will be
required. A traffic control plan for both
pedestrians and vehicles will be needed
considering the volume of traffic. Night
work should be considered here.

Workers Safety
Since the work will
be done in the center
lanes of traffic, the
safety of the working
crews, construction
vehicles, and the public
needs to be taken into
consideration.

Medium to
Major Medium
Medium
to Major
depending
on working
hours
• Safety wedges or use of K-rail might be
required to ensure the safety of work crew
and vehicles driving during non-working
hours. Use of delineators to taper traffic
through the work zone and installation of
crash cushions should also be considered.

Crossing Improvements
TECHNICAL PROJECT APPROACH 26

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
71 Project Issue Description Impact to
Cost
Impact to
Schedule
Impact
to Public Action Required
Harbor Boulevard and Reed Avenue
Utilities
The replacement of
multiple components,
including the new
Opticom 764 phase
selector, might require
new wiring and new
conduits if there is not
enough room in the
existing conduits.

Medium to
Major Medium Minimum
• If there is not enough room in the existing
conduit, new conduits may need to be
installed by a boring method so there
is minimal interruption to traffic and
pedestrians. This will require all existing
utilities to be potholed and verified.

Pedestrian
Access
The Northwest corner
has an existing 5 foot
sidewalk, with a steep
slope behind it. The
Southeast corner has
a 6 foot walking path
of travel that will be
reduced to 5 feet due
to the existing poles,
cabinets and ADA ramp.

Medium to
Major
Medium to
Major
Medium to
Major
• The equipment layout for the new
components may require the closing of the
shoulder lane near where the equipment
replacement will take place. Pedestrian
handling should be planned to provide
safe access for the pedestrian crossing.

A standard detail or special provisions
will need to be developed to address
pedestrian handling.

Traffic Control
The intersection has a
high volume of traffic as
it provides access to the
freeway and is adjacent
to the Home Depot
driveway entrance.

Minor Medium to
Major
Medium to
Major
• Lane closures and working schedule must
be considered to perform this work due
to the traffic volumes. Work during the
day might be difficult with temporary
lane closures so night work should be
considered for the work to be done.

Harbor Boulevard and Evergreen Ave.

Pedestrian
Access
The southwest corner
has an existing 5 foot
sidewalk with a curb
behind the ADA Ramp.

The southeast corner
provides crossing of 6
lanes of busy traffic.

Medium to
Major
Medium to
Major
Medium to
Major
• The equipment layout for the installation
work may require closing of the lane where
the equipment replacement will take
place, but must also continue to provide
safe access to pedestrian crossing to be
control led and assisted by a flagger. A safe
path of travel may also need to be created
with barricades along the lane closure for
pedestrians.

Traffic Control
The intersection has a
high volume of traffic,
not only because it
provides access to
the freeway, but also
because it becomes one
of the preferred routes
to enter the City of
Sacramento.

Medium Medium to
Major
Medium to
Major
• Lane closures and working schedule must
consider the working hours. Day time work
may be difficult so night work should be
considered for the work to be done.

SIGNAL IMPROVEMENTS CHALLENGES AND SOLUTIONS
Signal Improvements
TECHNICAL PROJECT APPROACH 27

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
72 Project Approach
Dewberry’s services will encompass serving as the City’s Representative to manage the construction contractor and communicate with the public to report on activities at the construction site, interpret the requirements of Construction Contract Documents, assess acceptability of the contractor’s work, test materials, manage the construction project, and evaluate contractor’s claims. All inspection, materials testing, construction management, and related activities will be completed by Dewberry as described in the Caltrans Construction Manual, specifically, for the project and approved by the City.

OPTIONAL SERVICES (FIELD INSPECTION)
Kyle will utilize Senior Inspector Erick Mendoza as primary inspector to oversee all activities on the project. Erick has 18 years of inspection experience and holds knowledge in HSIP improvements similar to those planned on this project. Erick’s responsibilities will include documenting field activities, tracking pay quantities, coordinating materials testing, and monitoring traffic control and safety practices. He will monitor curb improvements, drainage, and other road construction activities on a full-time basis.

Senior Inspector Said Najafi will assist Kyle and Erick to review traffic submittals and monitor signal construction activities as he possesses extensive background and knowledge of traffic signal systems and Caltrans Standard Plans as they relate to traffic signal and electrical work. Said will be available to monitor field activities if the contractor chooses to utilize multiple crews on the project.

Proposed Staff
Rob Shackelford, PE, CCM, will serve as Project Manager (PM)/Resident Engineer (RE) for the project. He possesses over 32 years of experience managing transportation projects throughout Northern California. Rob has served as a project manager and resident engineer on federally funded contracts such as the Zinfandel Drive Complex Project in Rancho Cordova, Gilliam Trail Project in Elk Grove, the Village Parkway Project completed in 2017 and most recently the North Riverwalk Trail Extension Project in West Sacramento.

The CM field team will be led by Assistant Resident Engineer Kyle Cameron, PE who has managed similar projects like Yuba County’s McGowan Parkway Project, City of Sacramento’s Del Rio Trail Project and a series of traffic signal improvements for Sacramento County. All projects provided pedestrian and traffic improvements where Kyle and his teams interfaced with Caltrans to complete improvements according to the Caltrans Local Assistance Procedures Manual (LAPM). Kyle excels in looking ahead on projects to identify issues before they become problems. He has extensive experience managing schedules and working with contractors, utility companies, and stakeholders to complete projects similar to the pending Highway Safety Improvement Project. Kyle has worked on the contracting side and knows how contractors plan and think. His clients can attest to his ability to successfully deliver projects while eliminating unnecessary change orders and delays to the project schedule. He will assist Rob in completing all resident engineer duties.

Dewberry’s Kirsten Newton will provide office engineering services on the project. Kirsten will be responsible for maintaining record keeping, file organization, and other administrative support on the project. She is familiar with the Caltrans Local Assistance Procedures Manual (LAPM) requirements and has performed similar functions on a series of past Caltrans oversight projects, including recently the North Riverwalk Trail Extension Project. Kirsten will also provide support to the team by working with Kyle to complete weekly statements of working days, manage correspondence, assist in change order generation and conduct comprehensive labor compliance reviews on the project. The contractor will need to upload certified payroll to the DIR website on a weekly basis.

TECHNICAL PROJECT APPROACH 28

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
73 Constructability Review
A key factor in delivering a quality project is verifying the design is constructible and consistent with all project documents and environmental mitigation measures,
which avoids costly delays during project permitting and construction. Based on experience, Dewberry finds it
valuable for a project design to undergo a constructability and environmental compliance review at key milestones
prior to construction. Dewberry will conduct a review of the latest plans and specifications focusing on constructability of specific design details and bid-ability. Dewberry staff including Kyle Cameron, Erick Mendoza and Said Najafi,
will review the contract documents and provide detailed comments to the City, designer, and other stakeholders.

The Dewberry team will review preliminary design
documents for each milestone and provide detailed
comments to the City, designer, and other stakeholders. The Dewberry team will assemble a tracking binder, which tracks the project’s review, to check each iteration of the design.

Bidability/constructability checklists, forms, notes, contract requirements, and submittals are individually tracked. Many of these forms are also contained in one spreadsheet,
accessible to all who are working on the project. Documents reviewed and tracked with comments include:
• Plans, RE Pending File, and Specification/Estimate
notes/ Federal requirements
• Separate tabs for each entity to ensure all comments
are addressed and incorporated
A specific focus will be paid to the following areas of the design package:
• Constructability feasibility and practicality
• Means and methods of construction
• Accessibility to the site - contractor access, work areas, staging areas
• Completeness and consistency between plans and
specifications
• Completeness and clarity of the design
• Claims avoidance
• Safety issues
• Continuity of utilities
• Selection and availability of materials
• Traffic control/public access/traffic management/traffic safety
• Document errors
• Bid quantity checks/estimate reasonableness
• Change order potential
Duties of the inspectors will include close inspection of the work, documentation of field activity, coordination of materials testing, monitoring of construction, and traffic safety. Inspectors will create a field record in the daily construction report which will provide a thorough record of the work completed that day. Diaries will contain pertinent supplemental information, including weather conditions, worker and equipment hours, materials tests, and extra work according to Caltrans construction procedures.

The project will be documented through photos and video. The Dewberry field team is planning to work out of their vehicles but envision weekly meetings could be held at City Hall where regular contract files will be maintained.

Dewberry will perform its construction management and inspection activities in accordance with the latest edition of, but not limited to, the following documents:
• Project Plans and Specifications
• Regulatory Agency Permits (if applicable)
• Caltrans Standard Test Methods
• Caltrans Construction Manual & Bulletins
• Manual on Uniform Traffic Control Devices & California Supplement TECHNICAL PROJECT APPROACH 29

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
74 Ingenious Document Management
Dewberry maintains a combination of both electronic and hard copy files for each project. A majority will be in the form of electronic Portable Document Format (pdf) for easy reference and fast retrieval, and to support the City in the event of any potential Caltrans audits. Dewberry utilizes a cloud-based electronic storage system (OneDrive) and
mobile tablets allowing efficient and convenient ease of access, with the capacity of assigning specific rights and access to users. Dewberry uses these systems to share
project information and collaborate with our clients,
subcontractors, other stakeholders and the contractor as needed. Retaining project diaries, as-built information and other project documentation is imperative for maintenance, future designs, and the project archive for potential audit.

Dewberry personnel are all familiar with the documentation archive system Virtual Project Manager (VPM) and its
functionality to save and share records on a project.

Dewberry is familiar with the use of Virtual Project
Manager (VPM) for data storage and organization of files.

Dewberry Innovation
Tablet use in the field is a great timesaver for Dewberry by allowing easy reference to contract documents, access to submittals, the ability to log as-built changes onto project plans, and access to email. This tablet usage translates into instantaneous information shared amongst the team, not to mention, lower inspection costs for the City.

Dewberry will use iPads for its document collection,
communication between the field and designer as well
as quick reference for project documents. Information
can then be input directly into VPM.

Real-Time Problem Solving and
Collaboration
Dewberry uses Microsoft Teams in its day-to-day project management. Not only is Teams used in the office for
meetings, it is also used in the field by the inspector, resident engineer, and designers. Dewberry field staff converse
together and with the design engineer to review field issues and better explain conditions/ constraints that exist in the field. We know that most design teams also use Microsoft Teams as it is valuable in communicating quickly from the field rather than having to craft an email or travel to the site to assist. The Dewberry team used Microsoft Teams to communicate with the designer regularly on the recently completed West Sacramento North Riverwalk Trail Extension Project and the US 50/Zinfandel Complex Project in Rancho Cordova, as well as many other contracts.

Each member of the field staff will maintain a marked set of drawings to show all field changes, change orders, RFIs, and other information. These will be regularly compared to the contractor’s record drawing set to verify that a complete set of markups is compiled at the end of the project. The inspectors will also be responsible for verifying that all traffic control and safety provisions are satisfied, environmental monitoring conducted and permit requirements are in compliance.

TECHNICAL PROJECT APPROACH 30

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
75 Submittals
Using the VPM system, Kirsten will log all submittals and each will have a distinct number. Kirsten will make an initial review for completeness and return incomplete submittals to the contractor for correction. The team will fully review submittals against the contract documents for compliance and will consult with Kimley Horn, the designer, as needed to discuss trail and specialty item submittals if needed.

Dewberry will provide a comprehensive review of submittals in accordance with Caltrans’ Construction Manual.

Requests for Information
Our resident engineer, assistant resident engineer, or office engineer will log and process all RFIs from the contractor, as well as design clarifications from the designer. Each RFI will also have a distinct number. It is our policy to attempt to process RFIs within 24 hours. Dewberry anticipates being able to answer all RFIs on-site. We will only contact the design engineer of record if there is a question regarding an unusual design feature. Any outstanding RFIs will be discussed and resolved during each weekly progress
meeting.

Safety
Each member of the team will review and abide by the
project’s Code of Safe Practices, Cal/OSHA regulations, the contractor’s safety plan, and special requirements, such as those tied to working with traffic control and rail safety.

We will enforce use of appropriate personal protective
equipment, Cal/OSHA regulations, trenching hazardous
materials handling/ use, and confined space requirements tied to construction activities including managing pedestrian and bicycle traffic through active work zones, concrete placement operations, electrical and aerial work to
complete traffic signal work.

Dewberry will enforce site safety requirements
particularly with aerial traffic signal work on busy
traffic streets.

Managing Changes
The key to a successful project is the ability to effectively manage changes. Construction is fluid, and is composed of many moving parts, a multitude of variables and inevitability, and changes to the contracted work. A construction
manager finds the optimum balance of time, quality, and cost. The following skills help achieve this balance:
• A thorough understanding of the construction contract; • Comprehensive knowledge of the construction
processes, as well as the labor and equipment and
materials required to build the project;
• Thorough understanding of pay clauses and payment
mechanisms; and insight of a contractor’s perspective
which is helpful for identifying potential risks.

The Dewberry team understands that early collaboration
between the construction management team and contractor during the change order process can help minimize the cost of additional work. When unresolved issues linger, changes become more costly and the contractor’s ability to influence the outcome, both in terms of cost and time efficiencies, diminishes. Dewberry will take an active, integrated role in change management to deliver a high value project to the City of West Sacramento.

TECHNICAL PROJECT APPROACH 31

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
76 Caltrans LAPM Construction
Compliance
Our staff has significant experience working with clients who interact directly with Caltrans Local Assistance staff.

The Dewberry staff assigned to this project have all worked with Caltrans over their careers and each possess direct knowledge of requirements of construction inspection,
materials sampling and testing, and contract administration.

Our team will collectively see that the contract is carried out in accordance with the current requirement of the Caltrans Local Assistance Procedures Manual (LAPM), Oversight
Resident Engineers Guidelines, Construction Manual and
revisions, and other Caltrans Policies and Procedures.

Additional manuals we anticipate using include Caltrans’ Standard Test Methods Manual, WATCH Manual, Manual on
Uniform Traffic Control Devices, and Caltrans’ 2018 Standard Specifications and Plans.

Dewberry utilizes numerous Caltrans references to
administer projects with local/state/federal funding
and Caltrans oversight.

Materials Testing
Dewberry has teamed with Blackburn Consulting based
in West Sacramento to perform materials sampling and
testing. Blackburn will provide quality assurance materials testing services for the project, including compaction
testing of aggregate base, subgrade, Hot-Mix Asphalt
(HMA), and portland cement concrete. Services will be
required on-site and at precast fabricators, if required for source inspection purposes, for street lighting and traffic signal equipment. Blackburn’s team has significant recent experience supporting similar scopes of service on multiple projects, including development and management of the Source Inspection Quality Management Programs
(SIQMP) in accordance with Caltrans LAPM requirements.

Blackburn will assure quality of workmanship and materials for the City in compliance with the project specifications/ special provisions. Blackburn’s West Sacramento materials laboratory and staff maintain accreditations through
AASHTO (AMRL/CCRL), USACE, DSA/LEA, and Caltrans. BSK
is experienced working as an extension of the project team and is familiar with the coordination and documentation requirements associated with multi-tasking on behalf of a public agency. Dewberry has worked with Blackburn
on numerous projects including in northern California
including most recently the City of Lodi’s SR-99/Turner Road Interchange project which had both state and federal funding testing requirements.

SWPPP
Dewberry will review, approve, and coordinate the SWPPP and any necessary amendments for this project. Using the approved SWPPP, working with the contractor to verify
water quality compliance and allow the contractor to make necessary BMP changes as dictated by the field conditions and construction activities. Enhanced construction
entrances and exits will be constructed to control dirt and dust track-out during the construction period. All Dewberry staff are familiar with common SWPPP best management
practices and can also assist the City with uploads of project information in SMARTs if needed.

TECHNICAL PROJECT APPROACH 32

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
77 Schedule
The Dewberry team brings a comprehensive understanding
of CPM scheduling; not just reviewing schedules but
creating and using them to manage a project. Effective
schedule management requires:
• An understanding of relationships between activities. • An understanding of how to evaluate a time impact
analysis (TIA), add delay activities, and then compare
these activities to the original schedule.
• Extensive experience in preparing and evaluating TIAs.

This confirms that the contractor is given the actual
days deserved, no more and no less.

The Dewberry team is experienced in reviewing and
analyzing CPM schedules using scheduling software such
as Primavera P6 Professional or Suretrak, and understands the contract specifications and mechanics of scheduling, and how elements such as project staging and milestone
relationships, design, pre-construction, procurement,
submittal reviews, and construction durations are properly incorporated into the schedule.

Schedule management at the project level will result in a more efficient and effective use of the CPM schedule. When scheduling services are performed offsite by a theoretical scheduler, a disconnect can develop between the official project CPM and the reality of what is happening on the project. Monthly updates will reflect work progress and any deviation or update of the original work plan. Dewberry will diligently review and analyze potential delays, as well as identify work-around plans to mitigate any potential delays.

In addition to the monthly CPM updates, the Dewberry team will meet weekly with the contractor to review the three-week look ahead schedule. The contract documents will require the contractor to supply an activity coded, baseline CPM schedule detailing his work plan and anticipated work progress.

The project schedule can be found on the following page.

Project Quality Control
Although quality control is the responsibility of the
contractor, quality assurance is the prerogative of the City.

Therefore, it is important that a Quality Assurance Program (QAP) is in place to verify that the quantities and frequency of testing for permanent materials incorporated into the work are in conformance with the contract specifications.

Dewberry can assist the City with updating a QAP relevant to the work and in compliance with the latest version of the Caltrans Local Assistance Procedures Manual (LAPM)
recently revised in January 2022. The two main components of a QAP are an acceptance testing program and an
independent assurance program. The acceptance testing
program (ATP) outlines the documentation required, and
sampling and testing frequencies in testing frequency tables.

The independent assurance program (IAP) is a set of
procedures for qualifying testing laboratories, and
acceptance samplers and testers, and verifies that
acceptance testing is being performed correctly.

Dewberry will coordinate with the materials testing
subconsultants who will provide quality assurance testing services as required. Dewberry will produce records for all IA and acceptance materials testing, including:
• Tester qualifications and lab certifications
• Acceptance tests/IA testing
• Records of release tags for manufactured materials
• Materials certificate/certificates of compliance
Dewberry will observe and monitor the progress of work on the job in accordance with the contract documents and City of West Sacramento Construction Standard Specifications and Details and follow the protocol of the Caltrans
Construction Manual and LAPM to the extent that they are applicable to the project.

The Dewberry team will perform all construction inspection tasks, and will document the contractor’s daily activities, manpower, equipment and items considered pertinent to
the project. Rob will review diaries and provide instruction to inspectors on ways to enhance daily reports. The City will be provided with documentation of construction activities, duration, and work conditions. Our quality procedures also follow our Construction Management Plan (CMP).

TECHNICAL PROJECT APPROACH 33

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
78 Activity ID Activity Name Original Duration Start Finish HSIP Cycle 9 T IP Cycle 9 Traffic Signa fic Signal Improvemen rovements Project 274 28-Nov-23 03-Jan-25 Project Milestones & Timelines 274 28-Nov-23 03-Jan-25
Hammock_1000 HSIP Cycle 9 Traffic Signal Improvements Project 274 28-Nov-23 03-Jan-25 Pre-Construction Mi tion Milestones 111 28-Nov-23 08-May-24 Pre-Con_Mile_1000 CM Consultant Selection 40 28-Nov-23 25-Jan-24 Pre-Con_Mile_1010 Final Constructability Review 10 26-Jan-24 08-Feb-24 Pre-Con_Mile_1020 Bid Opening/Bid Review 20 09-Feb-24 11-Mar-24 Pre-Con_Mile_1030 Pre-Construction Conference (Approx.) 1 08-May-24 08-May-24 Construction Milestones 184 12-Mar-24 04-Dec-24
Mile_1000 Construction Contract Approval 0 12-Mar-24
Mile_1010 55-Day Start (Approx.) 55 12-Mar-24 29-May-24 Mile_1020 Notice to Proceed 0 30-May-24 30-May-24
Mile_1030 Construction First Working Day 0 12-Jun-24
Mile_1040 Construction Duration Hammock (120 Working Days) 120 12-Jun-24 04-Dec-24 Mile_1050 Contract Completion 0 04-Dec-24
Post-Construction Mi tion Milestones 20 05-Dec-24 03-Jan-25 Post-Con_Mile_1000 Proposed Final Estimate 20 05-Dec-24 03-Jan-25 Post-Con_Mile_1010 As-Built Plans and Specifications 20 05-Dec-24 03-Jan-25 Dewberry Construction ruction Managemen Management Services 234 26-Jan-24 03-Jan-25 Pre-Cons re-Construction Services Services 71 26-Jan-24 08-May-24 Pre-Con_1000 Provide Constructability Review 10 26-Jan-24 08-Feb-24 Pre-Con_1010 Provide Bid Review/Bidding Assistance 20 09-Feb-24 11-Mar-24 Pre-Con_1020 Complete Pre-Construction Conference 41 12-Mar-24 08-May-24 Construction Services 184 12-Mar-24 04-Dec-24
CM_1000 Resident Engineer/Structures Representative Services 184 12-Mar-24 04-Dec-24 Post-Construction ruction Services 20 05-Dec-24 03-Jan-25 Post-Con_1000 Prepare Proposed Final Estimate 20 05-Dec-24 03-Jan-25 Post-Con_1010 Prepare As-Built Plans and Specifications 20 05-Dec-24 03-Jan-25 Construction Contract Adminis Administration 184 12-Mar-24 04-Dec-24 Submittals and tals and Procurement 150 12-Mar-24 11-Oct-24 Submittal Review 30 12-Mar-24 23-Apr-24
Sub_1000 Water Pollution Control Program 30 12-Mar-24 23-Apr-24 Sub_1010 HMA Mix Designs 30 12-Mar-24 23-Apr-24
Sub_1020 Concrete Mix Designs 30 12-Mar-24 23-Apr-24
Sub_1030 Type 332/Econolite Controller Cabinets 30 12-Mar-24 23-Apr-24 Sub_1040 Signal Modules/GPS Radio/PPB Post and Equipment 30 12-Mar-24 23-Apr-24 Sub_1050 Iteris VDS Cameras and Controller Equipment 30 12-Mar-24 23-Apr-24 Sub_1060 Flashing Beacon Pole and Equipment 30 12-Mar-24 23-Apr-24 Sub_1070 Striping/Signage Materials 20 12-Mar-24 09-Apr-24 Sub_1080 Traffic Control Plans 30 12-Mar-24 23-Apr-24
Sub_1090 Storm Drain Materials 30 12-Mar-24 23-Apr-24
Materia Material Procurement 120 24-Apr-24 11-Oct-24
PROCURE_1000 Procure Type 332/Econolite Controller Cabinets 120 24-Apr-24 11-Oct-24 PROCURE_1010 Procure Signal Modules/GPS Radio/PPB Post and Equipment 60 24-Apr-24 18-Jul-24 PROCURE_1020 Procure Iteris VDS Cameras and Controller Equipment 80 24-Apr-24 15-Aug-24 PROCURE_1030 Procure Flashing Beacon Pole and Equipment 80 24-Apr-24 15-Aug-24 Construction 120 12-Jun-24 04-Dec-24
Preliminary Work 5 12-Jun-24 18-Jun-24
PW_1000 Mobilize, Place Message Boards 1 12-Jun-24 12-Jun-24 PW_1010 USA, Pothole, Install CAS, Clear and Grub 4 13-Jun-24 18-Jun-24 Intersection tersection Safety Improvemen rovements 54 19-Jun-24 04-Sep-24 SAFETY_1000 Intersection #1 & #2: FPS Median Curb 3 19-Jun-24 21-Jun-24 SAFETY_1010 Intersection #1 & #2: Stamped Concrete Median 4 24-Jun-24 27-Jun-24 SAFETY_1020 Intersection #3 & #4: FPS Median Curb 2 24-Jun-24 25-Jun-24 SAFETY_1030 Intersection #3 & #4: Stamped Concrete Median 3 28-Jun-24 02-Jul-24 SAFETY_1040 Intersection #3 & #4: Excavate and Construct Curb Ramps 10 03-Jul-24 17-Jul-24 SAFETY_1050 Intersection #5, #6, & #7: FPS Median Curb 4 18-Jul-24 23-Jul-24 SAFETY_1060 Intersection #5, #6, & #7: Stamped Concrete Median 3 24-Jul-24 26-Jul-24 SAFETY_1070 Intersection #5, #6, & #7: Excavate and Construct Curb Ramps 10 29-Jul-24 09-Aug-24 SAFETY_1080 Intersection #8 & #9: Construct Storm Drain and Inlets 3 19-Jun-24 21-Jun-24 SAFETY_1090 Intersection #8 & #9: Excavate and Construct Curb Ramps 7 12-Aug-24 20-Aug-24 SAFETY_1100 Intersection #10, #11, & #12: Excavate and Construct Curb Ramps 10 21-Aug-24 04-Sep-24 SAFETY_1110 Intersection #13 & #14: Install RRFB 3 16-Aug-24 20-Aug-24 Traffic Signal Imp fic Signal Improvemen rovements 88 19-Jul-24 22-Nov-24 SIGNALS_1000 Intersection #1-#6: Remove and Replace Signal Modules/GPS Radio/PPB Posts and Equipment 12 19-Jul-24 05-Aug-24 SIGNALS_1010 Intersection #1-#6: Remove and Replace Type 332/Econolite Cabinet 22 15-Oct-24 14-Nov-24 SIGNALS_1020 Intersection #1-#6: Install VDS Cameras and Connect to Controller 24 21-Oct-24 22-Nov-24 SIGNALS_1030 Intersection #1: Install Solar-Powered Flashing Beacon 3 21-Aug-24 23-Aug-24 Project Finish 6 25-Nov-24 04-Dec-24
PF_1000 Remove Temp BMPs/Install Permanent BMPs 1 25-Nov-24 25-Nov-24 PF_1010 Install Permanent Signage and Striping 4 26-Nov-24 03-Dec-24 PF_1020 Punchlist 1 04-Dec-24 04-Dec-24
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb 2024 2025
03-Jan-25, HSIP Cycl...
03-Jan-25, Project M...

HSIP Cycle 9 Traffic...
08-May-24, Pre-Const...

CM Consultant Select...

Final Constructabili...

Bid Opening/Bid Revi...

Pre-Construction Con...
04-Dec-24, Construct...

Construction Contrac...
55-Day Start (Approx...

Notice to Proceed
Construction First W...

Construction Duratio...

Contract Completion
03-Jan-25, Post-Cons...

Proposed Final Estim...

As-Built Plans and S...
03-Jan-25, Dewberry ...
08-May-24, Pre-Const...

Provide Constructabi...

Provide Bid Review/B...

Complete Pre-Constru...
04-Dec-24, Construct...

Resident Engineer/St...
03-Jan-25, Post-Cons...

Prepare Proposed Fin...

Prepare As-Built Pla...
04-Dec-24, Construct...
11-Oct-24, Submittal...
23-Apr-24, Submittal...

Water Pollution Cont...

HMA Mix Designs
Concrete Mix Designs
Type 332/Econolite C...

Signal Modules/GPS R...

Iteris VDS Cameras a...

Flashing Beacon Pole...

Striping/Signage Mat...

Traffic Control Plan...

Storm Drain Material...
11-Oct-24, Material ...

Procure Type 332/Eco...

Procure Signal Modul...

Procure Iteris VDS C...

Procure Flashing Bea...
04-Dec-24, Construct...
18-Jun-24, Prelimina...

Mobilize, Place Mess...

USA, Pothole, Instal...
04-Sep-24, Intersect...

Intersection #1 & #2...

Intersection #1 & #2...

Intersection #3 & #4...

Intersection #3 & #4...

Intersection #3 & #4...

Intersection #5, #6,...

Intersection #5, #6,...

Intersection #5, #6,...

Intersection #8 & #9...

Intersection #8 & #9...

Intersection #10, #1...

Intersection #13 & #...
22-Nov-24, Traffic S...

Intersection #1-#6: ...

Intersection #1-#6: ...

Intersection #1-#6: ...

Intersection #1: Ins...
04-Dec-24, Project F...

Remove Temp BMPs/Ins...

Install Permanent Si...

Punchlist
Remaining Work Critical Remaining Work Remaining Level of Effort Milestone summary Project Schedule
TECHNICAL PROJECT APPROACH 34

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
79 Partnering with the Contractor
During construction, the goal is to work as a team with the contractor to prevent problems and delays and verify that each new construction process starts out in conformance with the project documents. This will confirm that re-work is kept to a minimum, that the project stays on schedule, and minimizes the issuance of “non-conformance” reports.

The key attitude that allows us to work so effectively with the contractor is being in “partnership” with him and his subcontractors, with a commitment to complete the project on time and within budget, as opposed to an attitude
of looking for errors and mistakes. The Dewberry team
embraces the concept of partnering and has successfully employed formal and informal partnering in managing
dozens of projects with a variety of facilitators, as both an Owner’s Representative and a Contractor’s Project Manager.

Public Outreach
Public outreach activities will be led by Katie DeMaio Cornell of AIM Consulting (DBE). Katie and the AIM staff will work closely with Kyle, Kevin Tan, City public relations staff, and Dewberry field staff to keep the public informed of construction activities, traffic closures and critical activities like stage changes for the duration of the project. Dewberry has worked with AIM on other projects in a similar manner.

Project Closeout
The Dewberry team will follow all steps outlined in Chapter 17 of the Caltrans LAPM to close out the Highway Safety Improvement Project and work closely with Caltrans
District 3 to gain their prompt acceptance of the planned improvements and to establish the final project cost. The resident engineer, City staff, and Caltrans Local Assistance Engineer will arrange for the review of all construction improvements. All departments will familiarize themselves with the new facility and participate in a punchlist walk to review the improvements. Environmental commitments,
including long-term mitigation requirements, must also be fulfilled and noted in the project records. A series of forms will be generated by the Dewberry team to record pertinent closeout milestones, required certifications and final reports such as the forms that follow.

Dewberry uses numerous Caltrans forms and
references to administer projects with state/federal
funding and Caltrans oversight.

During the field closeout, Dewberry will also transmit
the proposed final estimate to the contractor for review.

During the final review, the contractor will certify that all outstanding payments have been accounted for and paid,
noting any exceptions to be resolved. The contractor must also announce any outstanding claims or disputes at this time. Once the final payment amount has been determined and no disputes remain, the Dewberry team will notify
Caltrans of the final approval payment and then transmit the final invoice to Caltrans Local Programs Accounting. This final report is necessary for any reimbursements due and to justify use of any special funds.
“As-built” plans will also be generated during closeout to document what changes and additions were made to the
project. Hand-drafted red-lined notations will be transmitted to the designer for electronic update and presented
to Caltrans for archive. Finally, the Dewberry team will present the City with both electronic and hard copy project construction records. This set of records will be organized according to Chapter 5 of the Caltrans Construction Manual filing requirements for easy reference and review, especially in the event of a post construction audit by Caltrans. Rob, having worked many years for Caltrans, understands the
great importance of being prompt with all closeout tasks to save time and budget for the City and CM budget, not to mention meet important stipulations tied to the multiple funds used to finance the project.

TECHNICAL PROJECT APPROACH 35

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
80 Level of Effort Table
Labor hours broken down by individual tasks are presented below. All personnel identified in the organization chart are included in the staffing plan along with support staff within each discipline. Tasks are aligned with the abbreviated Scope of Services found in the following pages.

LEVEL OF EFFORT TABLE
Task No. Task Name
Dewberry
Engineers
AIM
Consulting
Blackburn
Consulting Total by Task

1.0 Construction Management &
Coordination 950 - - 950

2.0 Construction/Signal Inspection
(Optional) 1,072 - - 1,072

3.0 Materials & Eqiupment Testing
Services - - 90 90

4.0 Labor Compliance 30 - - 30

5.0 Public Outreach 80 263 - 343
Total by Firm 2,132 263 90 2,485
TECHNICAL PROJECT APPROACH 36

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
81 Dewberry’s Scope of Services
Task 1: Construction Management and
Coordination

1.1 PRE-CONSTRUCTION PHASE

1.1.1 DOCUMENTATION OF PRECONSTRUCTION CONDITIONS
Our resident engineer (RE) and assistant resident engineer will walk the site to observe construction issues not
addressed on the plans. Our goal is to minimize surprises during the construction phase. The more conflicts and
issues that are resolved prior to the start of work, the more efficiently work will progress during construction. We will include the pre-construction conditions with project files. All photos will be logged with a date, description, and location.

1.1.2 CONSTRUCTABILITY
A thorough constructability review provides for value
engineering opportunities resulting in lower bids, reduced owner risks, fewer change orders, and fewer claims. The goal of our constructability review is to implement the addenda in a timely manner so as to not delay bid openings and capitalize on competitive bid prices. The team will review the plans and specifications, engineer’s estimates, environmental documents, geotechnical reports, permits and agreements, resident
engineer’s pending files, and other relevant documents.

Our review will focus on completeness; overall coherency and constructability; and conformance with permits. We
will evaluate critical aspects such as ambiguities, omissions, sequencing, buildability and testing/start-up issues, and will identify measurement and payment clauses, staging details, quantity verification and cost analysis, and submittal review times. We will provide a preliminary evaluation of the design engineer’s proposed project schedule; and advise the City on the time required for construction and factors related to costs.

Dewberry uses a series of constructability forms to
track recommendations to clients.

1.1.3 PRE-CONSTRUCTION MEETING
The RE will assist the City’s project manager to conduct a preconstruction meeting with the contractor, city
departments, Caltrans, permitting agencies, and our project staff. Other pertinent entities will be invited to attend.

During the meeting, we will discuss project specifics,
including contract submittal requirements, change order and potential claim procedures, the contractor’s construction schedule, technical issues, and safety procedures. Our
team will prepare a meeting agenda and will provide
minutes to the attendees for their records. All necessary forms, including Caltrans LAPM forms, will be provided to the contractor for submittal in accordance with required construction records and accounting formats.

1.2 CONSTRUCTION PHASE

1.2.1 CONTRACT ADMINISTRATION AND

PROJECT DOCUMENTATION
Dewberry proposes use of the standard Caltrans filing
system and prerequisite Caltrans LAPM procedures for
contract administration and document processing. This
system will allow us to track all project documentation, including contract status, applications for payment,
PCOs, CCOs, RFIs, submittals, inspector daily reports,
progress photos, up-to-date schedule information, project correspondence, and labor compliance. In addition to paper documents, Dewberry’s office engineer Kirsten Newton
will keep electronic copies of all project information in the electronic cloud-based filing system OneDrive. Access to the records will be available to the team members and
City. The filing can be tailored to follow the Caltrans LAPM filing system to aid in document retrieval and delivery of project files at the end of the project. We recommend
holding a meeting at the beginning of the project to confirm document control protocol. This process will allow specific needs to be identified before the files are set up and also to minimize questions at the end of the project. Our electronic record keeping system allows a seamless electronic path for field staff to interact with the resident engineer, inspector, office engineer, the City, the designer, and the contractor (if desired) in a secure manner, right from the project site.

This means inspectors and the contractor can meet in
the field to review any issues and create and submit RFIs with annotated plan sheets. RFIs can be commented on or forwarded to any project participant for resolution.

TECHNICAL PROJECT APPROACH 37

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
82 Once resolved, the RE or the City can convert an RFI into a confirmed PCO that the inspector then tracks on his/her daily report. Once the work is complete, the PCO can be converted to a CCO, with all the background information and field tracking attached. At the end of the project, the City will have a complete electronic (and paper, as required for state or federally funded projects) file that is organized in the requisite file folder categories.

Dewberry will use the Caltrans Standard 63 category
filing system for documentation management to
prepare for any project audits.

1.2.2 SCHEDULE MANAGEMENT
We will implement comprehensive project controls to help manage the critical issues of time, cost, scope, quality, and safety. As time is money, we will focus on efficiently keeping the project on schedule to maintain cost savings. Through timely constructability reviews during project initiation and start-up; effective utility coordination; the resolution of project issues at the lowest level of management – at the project site; and expert management of potential claims – the Highway Safety Improvement Project will be kept
on schedule and budget. Rob will work closely with the
contractor to make certain that schedule control measures and management techniques are in place to accurately plan, monitor, and report performance throughout construction.

During construction, we will review the monthly schedule updates for accuracy against the project records such as diaries, pour records, and other documentation. We will confirm that weather days, contract change orders, and
work re-sequencing has been included so that impacts to the critical path can be accurately assessed. Our RE will instruct the contractor to prepare a recovery schedule when any critical path activity falls more than two weeks behind schedule. Dewberry will monitor the recovery schedule’s effectiveness in keeping construction activities on track.

1.2.3 PROGRESS MEETINGS
We will hold weekly progress meetings to coordinate
communication with the contractor, the City, and other
stakeholders, as necessary. Our staff will meet with the contractor to discuss upcoming operations, contract
requirements, and potential issues related to proposed
construction activities. Separate field meetings with other stakeholders to discuss their concerns may be necessary to keep the project moving forward. Prior to the contractor demobilizing, we will invite all stakeholders to walk the project with us to make sure their concerns have been
addressed. Constant communication with all parties will lead to the successful, on-time completion of the project.

1.2.4 PROGRESS PAYMENTS
The contractor will forward their monthly payment request to our RE for review. Whether the construction budget
is an independent schedule of values or a cost loaded
CPM schedule, the RE, with input from the inspectors will compare every payment item to the actual work performed during the month. We will recommend to the City PM
any necessary withholdings, such as liquidated damages, labor compliance issues, stop notices, rejected work, or noncompliance with contract requirements. This integrated system verifies that pay records meet audit standards on first review and provide the City real time access to the records. We also utilize our electronic document control system for tracking and monitoring the actual construction costs on a project. This system includes spreadsheets to track progress pay estimates, item over-runs and underruns, and contract change orders. These forms are in electronic format and can be tailored to meet the City cooperative agreement requirements with the state.

TECHNICAL PROJECT APPROACH 38

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
83 Dewberry is familiar with the City of West Sacramento progress payment procedures and other templates.

1.2.5 RFIS AND MATERIALS SUBMITTALS
The office engineer will maintain a submittals log and
process all required submittals. We understand the
importance of reviewing submittals in a timely manner
and will receive, log, track, and process shop drawings and other contractor submittals and coordinate review of the submittals with the City. Prior to forwarding submittals to the City designer, if needed, we will review each submittal for completeness. If a submittal is found to be incomplete, it will be immediately returned to the contractor with the deficiencies noted.

1.2.6 MANAGEMENT OF CHANGE ORDERS
Constructability reviews and a partnering relationship
with the contractor are critical to minimizing contract change orders and claims. We will review the project plans and specifications to verify the design as presented is complete and clear, poses no construction conflicts, and is economically feasible to build. If we discover potential issues, we will work with the City and the contractor to develop creative solutions to solve problems and execute a change order if needed following procedures established in the Caltrans Construction Manual.

Dewberry is familiar with all Caltrans and City forms
similar to the contract change order form shown above.

1.2.7 CLAIM MANAGEMENT
The RE, as the primary assistant to the City project manager, will use the change order authorization process established with the City at the beginning of the contract. He will complete an entitlement assessment for contract change
orders, analyze costs and schedule impacts, recommend
approval or rejection, and negotiate the approved change with the contractor. Change order authorizations will be tracked in monthly reports to monitor overall construction budget authorizations and contingency balances. Potential costs will be tracked for budgeting purposes until resolution.

1.2.8 RECORD DRAWINGS
The Dewberry team will prepare red-lined as-built record drawings and compare to the contractor’s drawing reflecting changes to the original plans. The drawings will then be sent to the designer for final preparation of the As-Built Record Drawings. Dewberry will then review the design consultant’s work for accuracy and completeness. We will follow the City’s procedure for identifying and certifying the as-built drawings.

1.2.9 ENVIRONMENTAL COORDINATION &

PERMIT MONITORING
In accordance with the permit requirements, Dewberry’s
biologist will be on-site regularly to inspect that measures like nesting surveys have been completed on the
construction site for permit compliance. Lindsay Tisch and Dewberry staff can also assist the City or the contractor’s QSP/QSD with BMP inspections during construction.

TECHNICAL PROJECT APPROACH 39

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
84 In addition, we will confirm that the contractor is completing and submitting the required reporting forms and, at the City’s request, are able to provide our own independent reports, as well. Dewberry’s biologist can also monitor tree disturbance and identify any weaknesses or deficiencies in the environmental protections to avoid wildlife from inadvertently entering the construction area. The Dewberry team will track permit conditions that include regulatory milestones and requirements, correlate those requirements to pay items and tasks on the CPM, and show current
status relative to permit conditions specified in the MMRP.

All activities that directly relate to permit activity or are governed by a permit will be tracked separately in the daily reports. Those activities and reports will be available in real time and sortable by permit type/name, and date. Upon
completion of regulated activities, the Dewberry team will check that the contractor has submitted the required permit closure documents to the issuing agency.

1.3 CLOSEOUT PHASE
Elements leading to project completion include rectifying outstanding punch list items, approval and acceptance of final payment, and completion of project paperwork. Our tasks will include:
• Check that the as-built drawings are complete and
reflect the same changes
• Developing a punch list of remaining items of work after the work is substantially complete
• Conducting a final project review with the City, the
designer, and other agencies
• Submittal of a formal recommendation for project
acceptance
• Preparation of the proposed final payment, addressing contractor’s exceptions
• Preparation of final project documentation including; a final submittal package of all field records, a project completion report, a summary of change orders and
potential claims, summary of the materials tested and
incorporated into the work, final project schedule and
project expenditures, asbuilt drawings, paperwork for
federal compliance and labor compliance.

Task 2: Construction Inspection
(Optional)
As the construction management staff for the City’s project, our role is two-fold:

1. To verify that construction proceeds in accordance
with the City’s plans and specifications and all other
pertinent project standards.

2. To conduct inspections to verify the workmanship and quality of all work conducted on site. This includes
inspecting the methods, means, and techniques utilized
by the contractor or any of their sub-contractors.

Dewberry’s inspection staff will document any deficiencies or deviations from the contract documents in writing, send the information to the contractor, and bring issues to the RE’s attention. Inspectors will be responsible for:
• Monitoring the contractor’s work for general
conformance with the plans and specs
• Documenting the progress of the work with daily diaries and photographs
• Monitoring contract change order work in the field
• Confirming that the designer’s submittal comments are incorporated into the work
• Reviewing the contractor’s as-built record drawings
status
• Coordinating materials testing
• Reviewing and logging materials testing results and
addressing non-conforming tests
• Preparing deficiency notices and punchlists
Dewberry is familiar with and can utilize VirtualCM for online project documentation but we propose to use our
electronic document control system C-MIS for tracking
and monitoring the actual construction costs on a project.

This system includes support by also using the cloud-based system OneDrive to generate pay estimates, store submittals and maintain reference info.

TECHNICAL PROJECT APPROACH 40

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
85 Task 3: Materials & Equipment Testing
Dewberry’s materials testing subconsultant Blackburn will perform all field and laboratory testing of soils, backfill, asphalt, concrete, and other required testing. They will conduct source inspection and testing in accordance with the City’s Quality Assurance Plan (QAP) and other Caltrans LAPM requirements. Dewberry will review the test results, forward copies of the test results to the City’s project manager as part of the monthly report and will work with the contractor to resolve any deficiencies. All test procedures will be in accordance with the contract documents.

Blackburn will perform soils and HMA testing for
Dewberry for this project.

Task 4: Labor Compliance
Dewberry’s office engineer will receive and review certified payrolls from the contractor and each of its sub-contractors, and check for the “Statement of Compliance” from each
contractor or sub-contractor. A spot-check of wages for each classification of labor and craft will also be performed along with checking contractor registration and upload
of electronic submission to the California Department of Industrial Relations. Regular employee interviews will be conducted to check compliance of workers in the field
against submitted certified payrolls. Dewberry shall enforce the requirements of local requirements, the California
Labor Code and federal prevailing wage rates as they
pertain to the Project. The detailed description of the Labor Code requirements is described in Section 7 of the State Standard Specifications. Dewberry will notify the contractor of all discrepancies and/or errors and request a corrected Certified Payroll. Hard copies of the contractor’s certified payrolls will be maintained in a secure location.

Dewberry shall track labor compliance and monthly
trucking by using CT forms CEM 2504 and form 16-Z1
form from the LAPM.

Kirsten Newton will conduct labor compliance
interviews and review certified payroll as well as
securely file all certified payroll for the contractor and subconsultants.

TECHNICAL PROJECT APPROACH 41

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
86 Task 5: Public Outreach
Dewberry and AIM will provide strategic advice and
counsel, coordinate with the City of West Sacramento and stakeholders to obtain accurate and up to date construction information in preparation of public outreach publications and reports, maintain close contact with the Dewberry
resident engineer, City public information officer on all correspondence, and monitor team communications. In
addition, AIM will attend a project kick-off meeting and regular construction contract coordination meetings by
phone or web based means with the project team.

AIM will develop and maintain a resident database
throughout the project’s duration. The database will include:
resident/business name, contact information as well as the preferred method of contact and potential key concerns
and/or areas of project interest. The primary function of this database is to keep the public (residents/businesses and any other stakeholders) impacted by the project road closures, detours or construction of new infrastructure and substructure informed of the project’s progress.

AIM can design and develop project-specific website content, to be hosted on the City’s webpage. AIM will prepare accurate and timely updates to inform residents, stakeholders, and community members of important project information and
events throughout the project. Visitors will be able to access project information, such as fact sheets, FAQ’s, a project maps and schedules, and notifications of upcoming delays, detours, road closures, and upcoming public meetings. Website visitors will also be able to provide their contact information to receive electronic project updates.

AIM will set up, monitor, respond to and log calls / emails that are received through a project specific hotline number and email address. AIM will support Dewberry and the City in responding to public inquiries, and will document each in a written matrix, capturing the results of each query (nature of the call, who responded, and follow-up actions / result) and distribute the log to the project team on a monthly basis. AIM will respond to each inquiry within 24 hours and may require support from the project team on appropriate responses.

AIM will develop outreach materials to inform the community about project construction. These materials can include project business cards, informational brochures, fact sheets, and FAQ’s. A template for each collateral item will be
developed for consistency that can be easily updated and sent or distributed through various sources of media if needed.

The City is starting construction in mid-August on residential pavement repairs and improvements. The Pavement Program’s focus is to preserve and maintain local residential streets. The objective of Arterial Streets Repair is to carry out repairs in specific areas that are suffering from significant pavement damage. (see map for more details). We appreciate your patience as these activities get underway.

Anticipated construction impacts include:

Working hours: Monday–Friday, 8 am–5 pm
Duration: Mid-August to Early 2024
Disruptions: Parking and temporary loss of access, lane closures, and traffic detours
Impacts: Anticipate noise and heavy equipment,
including dump trucks, asphalt rollers, paving equipment, grinding equipment, backhoes, bobcats, etc.

Visit the project website for more information, or call or email us today.

Coming Soon! West Sacramento
Neighborhood Pavement Preservation &
Arterial Streets Pavement Repair Project
WEBSITE: https://wsac.city/pavementpreservation
EMAIL: [email protected]
HOTLINE: (279) 236-3637
Presorted Standard
US Postage
PAID Sacramento, CA
Permit #586
Muy pronto Construcción del Programa
de Pavimentación de Vecindarios de
West Sacramento
A mediados de agosto, la ciudad iniciará las
obras de reparación y mejora del pavimento
residencial. El objetivo del Programa de
Pavimentación es preservar y mantener las
calles residenciales locales. El objetivo de la
Reparación de Calles Arteriales es llevar a cabo
reparaciones en áreas específicas que están
sufriendo daños significativos en el pavimento.
(véase el mapa para más detalles).

Agradecemos su paciencia mientras se ponen
en marcha estas actividades.

Los impactos previstos de la construcción incluyen:
• Los días y horas de trabajo serán de lunes a
viernes, de 8 de la mañana a 5 de la tarde.
• La duracion prevista es de mediados de
agosto a comienzos de 2024.
• Interrupciones temporales en los accesos y
aparcamientos.
• Se prevén alteraciones del tráfico, cierres de
carriles y desvíos.
• Se espera ruido y maquinaria pesada, como
camiones volquete, rodillos de asfalto,
maquinaria de pavimentación, maquinaria
de trituración, retroexcavadoras, bobcats,
etc.

Visite el sitio web del proyecto para obtener
más información, o llámenos o envíenos un
correo electrónico hoy mismo.

WEB: https://wsac.city/pavement-preservation CORREO
ELECTRÓNICO: [email protected]
LÍNEA: (279) 236-3637
Скоро будет! Программа строительства тротуаров в микрорайонах Западного Сакраменто
В середине августа город приступает к строительным работам по ремонту и благоустройству жилых улиц. Программа ремонта дорожных покрытий направлена на сохранение и поддержание в надлежащем состоянии местных жилых улиц. Задача программы "Ремонт артериальных улиц" заключается в проведении ремонтных работ на отдельных участках, имеющих значительные повреждения дорожного покрытия. (Более подробная информация приведена на карте). Мы просим вас проявить терпение в процессе выполнения этих работ.

Предполагаемое воздействие строительства включает в себя:
• Предполагаемые рабочие дни и часы: понедельник-пятница, с 8 утра до 5 вечера.
• Продолжительность: С середины августа до начала 2024 года •
•
•
Ожидаются перебои с парковкой и временным доступом.

Ожидается нарушение
схемы движения/
закрытие полос и
объезды.

Ожидается шум и
работа тяжелой техники,
включая самосвалы,
асфальтовые катки,
асфальтоукладчики,
шлифовальное
оборудование,
экскаваторы, бобкэты и
т.д.

Для получения
дополнительной
информации посетите
веб-сайт проекта,
позвоните или напишите
нам прямо сейчас
Scan the QR Code to
visit the project
website.

Escanee el código QR
para visitar el sitio
web del proyecto.

Отсканируйте QRкод, чтобы перейти
на сайт проекта.

ВЕБ-САЙТ: https://wsac.city/pavementpreservation
EMAIL: [email protected]
ГОРЯЧАЯ ЛИНИЯ: (279) 236-3637
AIM Consulting recently worked with Dewberry on
City of West Sacramento’s Neighborhood Pavement
Preservation and Arterial Streets Pavement Repair
Project and created the above flyer to be mailed out to residents potentially impacted by project activities.

Working with the resident engineer and the City project manager and public information officer, AIM will draft
media releases to be used at key milestones during the
construction process. These milestones include construction updates, traffic impacts and closures details as details change. AIM will distribute media releases to all local/ regional media outlets. AIM will respond to any media
requests for further information.

TECHNICAL PROJECT APPROACH 42

PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROJECT

CITY OF WEST SACRAMENTO
Attachment 2
87 COST PROPOSAL - REVISED
JANUARY 29, 2024

CITY OF WEST SACRAMENTO

CONSTRUCTION MANAGEMENT SERVICES

FOR THE

HIGHWAY SAFETY IMPROVEMENT PROJECT
23-083-RFP

CITY OF WEST SACRAMENTO
1110 W CAPITOL AVENUE
WEST SACRAMENTO, CA 95691
Attachment 2
88 Highway Safety Improvement Project
City of West Sacramento
Construction Management Services
23-083-RFP DBE Utilization 19.58%

HOURS COST HOURS COST HOURS COST HOURS COST

1.0 1.1 900 $175,040.06 900 $175,040

1.0 900 $175,040.06 900 $175,040

2.0 2.1

2.0 3.0

3.1 90 $18,231.38 90 $18,231

3.0 90 $18,231.38 90 $18,231

4.0 4.1 20 $2,967.22 20 $2,967

4.0 20 $2,967.22 20 $2,967

5.0 5.1 40 $9,172.48 263 $31,913.82 303 $41,086

5.0 40 $9,172.48 263 $31,913.82 303 $41,086
960 $187,179.76 263 $31,913.82 90 $18,231.38 1313 $237,324.96 440 $90,904.00 440 $90,904
440 $90,904.00 440 $90,904
440 $90,904.00 440 $90,904.00
1,400 $278,083.76 263 $31,913.82 90 $18,231.38 1,753 $328,228.96 $17,553.78
TOTAL PROJECT COST $254,878.74
TOTAL OTHER DIRECT COST $5,400.00 $12,153.78
$187,179.76 $37,313.82 $30,385.16

TOTAL DIRECT LABOR HOURS
Subtotal Task 2
Construction / Signal Inspection
Dewberry Engineers
Inc. AIM Consulting Blackburn Consulting TOTAL
1/29/2024
Construction Inspection (Optional - See Details Below)
Subtotal Task 1
Subtotal Task 3
Materials & Equipment Testing
Public Outreach
Public Outreach
Subtotal Task 4
Construction Management & Coordination
Construction Management & Coordination
Materials & Equipment Testing
Labor Compliance
Labor Compliance
Subtotal Task 5
Construction / Signal Inspection

ANTICIPATED SALARY INCREASE
Total Optional Tasks

TOTAL DIRECT LABOR HOURS (OPTIONAL)

TOTAL OTHER DIRECT COST (OPTIONAL)

ANTICIPATED SALARY INCREASE

TOTAL DIRECT LABOR HOURS

TOTAL OTHER DIRECT COST
TOTAL OPTIONAL COST $90,904.00 $90,904.00

ANTICIPATED SALARY INCREASE
$17,553.78
TOTAL PROJECT COST $278,083.76 $37,313.82 $30,385.16 $345,782.74 $5,400.00 $12,153.78
Optional Tasks
Task # Task Name
Attachment 2
89 Highway Safety Improvement Project
City of West Sacramento
23-083-RFP
.
.

Resident
Engineer,
Robert
Shackelford
Assistant
Resident
Engineer, Kyle
Cameron
Office Engineer,
Kirsten Newton

INSPECTOR V
**, To Be
Determined
TASK

HOURS ESCALATION TASK COSTS
. Loaded Rate: $288.83 $199.71 $143.62 $200.00

1.0 1.1 130 380 390 900 $5,591.79 $175,040.06

1.0 130 380 390 900 $5,591.79 $175,040.06

2.0 2.1

2.0 3.0

3.1 3.0

4.0 4.1 20 20 $94.79 $2,967.22

4.0 20 20 $94.79 $2,967.22

5.0 5.1 10 30 40 $293.02 $9,172.48

5.0 10 30 40 $293.02 $9,172.48
. 140 410 410 960 $5,979.61 $187,179.76
440 440 $2,904.00 $90,904.00
440 440 $2,904.00 $90,904.00
440 440 $2,904.00 $90,904.00
. 140 410 410 440 1400 $8,883.61 $278,083.76
Task #
Public Outreach
Public Outreach
Subtotal Task 1
Construction Inspection (Optional - See Details Below)
Construction Management & Coordination
Construction / Signal Inspection
Construction Management & Coordination
Materials & Equipment Testing
Subtotal Task 2
Labor Compliance
Subtotal Task 3
Materials & Equipment Testing
Labor Compliance

TOTAL DIRECT LABOR HOURS
Subtotal Task 5
Dewberry Engineers Inc.

Prime
OTHER DIRECT COSTS BEFORE OPTIONAL TASKS (see attached sheet)

TOTAL PROJECT COST (BEFORE OPTIONAL TASKS)
Subtotal Task 4
$187,179.76
$278,083.76

OPTIONAL OTHER DIRECT COSTS

TOTAL OPTIONAL COSTS
ANTICIPATED SALARY INCREASE (see attached sheet)

TOTAL PROJECT COST

OPTIONAL DIRECT LABOR HOURS
OTHER DIRECT COSTS (see attached sheet)

OPTIONAL ANTICIPATED SALARY INCREASE
ANTICIPATED SALARY INCREASE BEFORE OPTIONAL TASKS (see attached sheet) $90,904.00

TOTAL DIRECT LABOR HOURS
Optional Tasks
Construction / Signal Inspection
Construction Management
Services
1/29/2024
Task Name
Attachment 2
90 Highway Safety Improvement Project
City of West Sacramento
Escalation Per Year = 5.00% Construction Management Services 1/29/2024
Percentage Complete Each Year
2023 2024 2025 2026 2027

34.00% 66.00%

1.0 1.1 34% 66% 100.00% $169,448.27 $5,591.79 $175,040.06

1.0 2.0

2.1 34% 66% 100.00%

2.0 3.0

3.1 34% 66% 100.00%

3.0 4.0

4.1 34% 66% 100.00% $2,872.43 $94.79 $2,967.22

4.0 5.0

5.1 34% 66% 100.00% $8,879.46 $293.02 $9,172.48

5.0 34% 66% 100.00% $88,000.00 $2,904.00 $90,904.00
$8,883.61 $278,083.76
$278,083.76
Construction Inspection (Optional - See Details Below)
Construction / Signal Inspection

TOTAL ESCALATION
Task Costs with Escalation
Construction Management & Coordination
Construction Management & Coordination
Total
(Must =
100%)
Materials & Equipment Testing
Materials & Equipment Testing
Labor Compliance
Labor Compliance
Public Outreach
Public Outreach
Pre-Escalation
Task Cost Escalation Escalated Cost(based on % complete) Optional Tasks
Construction / Signal Inspection

TOTAL PROJECT COST WITH ESCALATION
Attachment 2
91 Highway Safety Improvement Project
City of West Sacramento
23-083-RFP
Construction Management Services
.

Outreach
Manager, Katie
DeMaio
Outreach
Coordinator,
Felix Molina
Graphics
Designer,
Dartlene Tran
. $153.47 $96.43 $182.94

1.0 1.1

1.0 2.0

2.1 2.0

3.0 3.1

3.0 4.0

4.1 4.0

5.0 5.1 80 160 23 263 $31,913.82

5.0 80 160 23 263 $31,913.82
. 80 160 23 263 $31,913.82
$5,400.00
$37,313.82
80 160 23 263 $31,913.82
$5,400.00
$37,313.82
Subtotal Task 5

TOTAL DIRECT LABOR HOURS
OTHER DIRECT COSTS (see attached sheet)

TOTAL PROJECT COST
ANTICIPATED SALARY INCREASE (see attached sheet)
Total Optional Tasks

OPTIONAL DIRECT LABOR HOURS
OPTIONAL OTHER DIRECT COSTS (see attached sheet)

TOTAL OPTIONAL COST
OPTIONAL ANTICIPATED SALARY INCREASE (see attached sheet) Optional Tasks
Construction / Signal Inspection

TOTAL DIRECT LABOR HOURS
OTHER DIRECT COSTS (see attached sheet)

TOTAL PROJECT COST

ANTICIPATED SALARY INCREASE
Subtotal Task 4
Public Outreach
Public Outreach
Subtotal Task 3
Labor Compliance
Labor Compliance
Materials & Equipment Testing
Subtotal Task 2
Materials & Equipment Testing
Construction Inspection (Optional - See Details Below)
Construction / Signal Inspection
Subtotal Task 1
TASK

HOURS TASK COSTS
Task Name
AIM Consulting
Public Outreach Services
Construction Management & Coordination
Construction Management & Coordination
Task #
1/9/2024
Attachment 2
92 Highway Safety Improvement Project
City of West Sacramento
23-083-RFP
Construction Management Services
.

CM
Manager,
Bryce Moore
Materials
Tester**,
Jesus
Tostado
Materials
Tester**,
Emilio
Chavez
Materials
Tester**,
Bismarck
Maddy
Materials
Tester**,
Dustan
Kleithermes
Materials
Tester**,
Eric
Quintana
Materials
Tester**,
Ernest
Garcia
Materials
Tester**,
Robert Sears
Materials
Tester**,
Michael
Chittenden
Materials
Tester**,
Bryce Moore
Materials
Tester**,
Sergio
Tostado
Materials
Tester**,
TBD
. $222.16 $192.38 $191.56 $201.67 $194.18 $200.30 $191.56 $200.38 $191.58 $222.16 $201.97 $177.57

1.0 1.1

2.0 2.1

3.0 3.1 14 7 7 7 10 8 7 7 7 8 8 90 $18,231.38
14 7 7 7 10 8 7 7 7 8 8 90 $18,231.38

4.0 4.1

5.0 5.1
. 14 7 7 7 10 8 7 7 7 8 8 90 $18,231.38
$12,153.78
$30,385.16
14 7 7 7 10 8 7 7 7 8 8 90 $18,231.38
$12,153.78
$30,385.16

TOTAL DIRECT LABOR HOURS
OTHER DIRECT COSTS (see attached sheet)
ANTICIPATED SALARY INCREASE (see attached sheet)

TOTAL PROJECT COST
Total Optional Tasks

OPTIONAL DIRECT LABOR HOURS
OPTIONAL OTHER DIRECT COSTS (see attached sheet)
OPTIONAL ANTICIPATED SALARY INCREASE (see attached sheet)

TOTAL OPTIONAL COST
OTHER DIRECT COSTS (see attached sheet)

ANTICIPATED SALARY INCREASE

TOTAL PROJECT COST
Optional Tasks
Construction / Signal Inspection

TOTAL DIRECT LABOR HOURS
Subtotal Task 5
Public Outreach
Public Outreach
Subtotal Task 4
Labor Compliance
Labor Compliance
Subtotal Task 3
Materials & Equipment Testing
Subtotal Task 2
Materials & Equipment Testing
Subtotal Task 1
Construction Inspection (Optional - See Details Below)
Construction / Signal Inspection
Construction Management & Coordination
Construction Management & Coordination
Blackburn Consulting
Materials Testing
TASK

HOURS TASK COSTS
Task # Task Name
1/9/2024
Attachment 2
93 CALTRANS SAMPLE COST PROPOSAL 1:

COST-PLUS-FIXED FEE OR LUMP SUM OR

FIRM FIXED PRICE CONTRACTS
Attachment 2
94 Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Consultant: X Prime Consultant Subconsultant 2nd Tier Subconsultant Project No. 23-083-RFP Date:

DIRECT LABOR
$120 - $120
140.0 $129 - $145 $15,839.60
410.0 $98 - $110 $32,074.30
410.0 $50 - $63 $23,066.60
440.0 $75 - $82 $34,471.74
$120 - $120
$112 - $125
$104 - $112
$90 - $104
$86 - $91
$66 - $86
$64 - $67
$56 - $64
$49 - $57
$38 - $50
$91 - $135
$97 - $105
$87 - $97
$76 - $87
$70 - $79
$61 - $70
$55 - $62
$44 - $55
$35 - $46
$78 - $92
$74 - $82
$66 - $75
$57 - $67
$48 - $58
$36 - $49
$66 - $72
$45 - $65
$42 - $50
$36 - $42
$27 - $37
$63 - $78
$56 - $64
$53 - $57
$47 - $56
$35 - $46
$28 - $39
$129 - $145
$112 - $135
$98 - $110
$86 - $98
$74 - $87
$59 - $74
$50 - $60
$98 - $110
$79 - $97
$75 - $82
$63 - $74
$56 - $65
$37 - $57
$34 - $40
$63 - $68
$50 - $63
$38 - $50
$34 - $40
$106 - $120
$88 - $106
$76 - $90
$67 - $78
$59 - $68
$50 - $63
$46 - $53
$33 - $48
$36 - $38
$88 - $110
$82 - $95
$78 - $85
$65 - $80
$60 - $71
$55 - $62
$47 - $56
$40 - $48
$36 - $42
1,400.0 $105,452.24
$88.39
To Be Determined
To Be Determined
To Be Determined
$65.41
$58.34
$51.27
$44.20
$38.89

ARCHITECT II

ARCHITECT I
To Be Determined
To Be Determined
To Be Determined
To Be Determined
To Be Determined

ARCHITECT VIII

ARCHITECT VII

ARCHITECT VI

ARCHITECT V

ARCHITECT IV
To Be Determined
To Be Determined
To Be Determined
1/29/2024
Range
INSPECTOR III ** To Be Determined $60.72
INSPECTOR II ** To Be Determined $47.01
INSPECTOR I ** To Be Determined $37.21
INSPECTOR VI ** To Be Determined $88.14
INSPECTOR V ** To Be Determined $78.34
INSPECTOR IV ** To Be Determined $68.55

ARCHITECT III
CONSTRUCTION PROFESSIONAL I To Be Determined $54.84
INSPECTOR VII ** To Be Determined $103.81
$113.15
$83.09
$72.48

GEOGRAPHER/GIS IX

GEOGRAPHER/GIS VII

GEOGRAPHER/GIS VI
To Be Determined
To Be Determined
To Be Determined
GEOGRAPHER/GIS VIII To Be Determined
$81.32
$72.48
$97.23
$63.64
$56.57
$49.50
$40.66
$37.13
$99.00

GEOGRAPHER/GIS V

GEOGRAPHER/GIS IV

GEOGRAPHER/GIS III

GEOGRAPHER/GIS II

GEOGRAPHER/GIS I

ARCHITECT IX
To Be Determined
To Be Determined
To Be Determined
CONSTRUCTION PROFESSIONAL III To Be Determined $80.30
CONSTRUCTION PROFESSIONAL II To Be Determined $66.59
ADMIN ASSISTANT II To Be Determined $37.13
ADMIN PROFESSIONAL V To Be Determined $65.41
ADMIN PROFESSIONAL IV To Be Determined $56.57
ADMIN PROFESSIONAL III To Be Determined $44.20
CONSTRUCTION PROFESSIONAL VI To Be Determined $123.39
CONSTRUCTION PROFESSIONAL V To Be Determined $103.81
CONSTRUCTION PROFESSIONAL IV To Be Determined $92.06
TECHNICAL II To Be Determined $40.66
TECHNICAL I To Be Determined $33.59
CONSTRUCTION PROFESSIONAL VII To Be Determined $137.10
To Be Determined $70.72
TECHNICAL V To Be Determined $60.11
TECHNICAL IV To Be Determined $54.80
TECHNICAL III To Be Determined $51.27

TECHNICAL VI
CADD TECHNICIAN III To Be Determined $45.97
CADD TECHNICIAN II To Be Determined $38.89
CADD TECHNICIAN I To Be Determined $31.82
$40.66
$84.86
$77.79
$70.72
$61.88
$53.04
$42.43
$68.95
Highway Safety Improvement Project Contract No.

To Be Determined
To Be Determined

ENGINEER IX

ENGINEER VIII
INSPECTOR V **

PRINCIPAL

CONSTRUCTION PROFESSIONAL VII

CONSTRUCTION PROFESSIONAL V

ADMIN PROFESSIONAL IV
To Be Determined

ENGINEER VII

ENGINEER VI
To Be Determined
PRINCIPAL To Be Determined
To Be Determined $78.34
$120.00
$118.45
$107.84
$97.23
$88.39
Note: Mark-ups are Not Allowed
Dewberry Engineers Inc.

EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (DESIGN, ENGINEERING, AND ENVIRONMENTAL STUDIES)
Actual Hourly
Rate Classification/Title Name Hours Total
$133.19
$113.14
$78.23
$56.26
Howard Zabell*
Robert Shackelford*
Kyle Cameron*
Kirsten Newton*
ENGINEER I To Be Determined
To Be Determined
To Be Determined
To Be Determined
To Be Determined
To Be Determined
To Be Determined
To Be Determined

PROFESSIONAL IX

PROFESSIONAL VIII

PROFESSIONAL VII
To Be Determined
$65.41
$60.11
ENGINEER II To Be Determined $53.04
PROFESSIONAL IV $65.41
$58.34
$49.50
To Be Determined
To Be Determined
To Be Determined
To Be Determined
To Be Determined
To Be Determined
To Be Determined

CADD TECHNICIAN IV
To Be Determined
Total

CADD TECHNICIAN V

PROFESSIONAL III

PROFESSIONAL II

PROFESSIONAL I

DESIGNER VI

DESIGNER V

DESIGNER IV

DESIGNER III

DESIGNER II

DESIGNER I
To Be Determined

PROFESSIONAL VI

PROFESSIONAL V
$44.20
$113.15
$100.77
$91.93
$81.32
$74.25
ENGINEER V $76.02

ENGINEER IV

ENGINEER III
To Be Determined
To Be Determined
To Be Determined
$54.80
Attachment 2
95 Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Consultant: X Prime Consultant Subconsultant 2nd Tier Subconsultant Project No. Highway Safety Improvement Project Contract No. 23-083-RFP Date: 1/29/2024 Note: Mark-ups are Not Allowed
Dewberry Engineers Inc.

EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (DESIGN, ENGINEERING, AND ENVIRONMENTAL STUDIES)

LABOR COSTS
a) Subtotal Direct Labor Costs $105,452.24
b) Anticipated Salary Increases (Note 3) $3,479.92
Optional Anticipated Salary

INDIRECT COSTS
d1) Fringe Benefits (OFFICE Rate): 50.52% e)
f1) Overhead (OFFICE Rate): 102.00% g)
i)
d2) Fringe Benefits (FIELD Rate): 50.57% e) $55,086.99
f2) Overhead (FIELD Rate): 77.36% g) $84,269.92
i)
FIXED FEE k) 12%
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Unit Cost
$500.00
$20.00
$30.00
$0.580
$75.00
$15.00
$150.00
$200.00
$350.00
$400.00
$300.00
m) SUBCONSULTANT'S COSTS (add additional pages if necessary) $ 37,313.82
$ 30,385.16
$ 67,698.98
NOTES:

January 2020
o)Facilities Capital Cost of Money (Rate): FCCM [(o) × (c)] Overhead [(c) × (f)]
Total Fringe Benefits [(c) × (d)]
Gen & Admin [(c) × (h)]
Tolls & Parking
TOTAL FIXED PROFIT [(c) + (j)] ×
fixed fee
Total Fringe Benefits [(c) × (d)]
Overhead [(c) × (f)]
h2) General and Administrative (FIELD Rate): Gen & Admin [(c) × (h)] $108,932.16
$139,356.91
$29,794.69
$67,698.98
Blackburn Consulting
l) TOTAL OTHER DIRECT COSTS
Research Fees
Base Project ODC's Subtotal
Unit
EA
EA
EA
Per Diem (At Current GSA Rate)
Mile
Day
EA
EA

3. Anticipated salary increases calculation (page 2) must accompany.

4. Pre-approved travel and per-diem costs will be reimbursed in conformance with the current Department of Transportation Travel and Expense Guide for Consultants.
$345,782.74
n) TOTAL OTHER DIRECT COSTS INCLUDING 2nd TIER SUBCONSULTANTS [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (i) + (n)]
m) TOTAL 2nd TIER SUBCONSULTANT'S COSTS
All costs must comply with the Federal Cost Principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognized agency or accepted by Caltrans.

1. Key Personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).

5. Pre-approved actual costs are competitive prices from appropriate vendors in their respective industries, and supported by receipts. h1) General and Administrative (OFFICE Rate):

Description
Outside Vendor Printing & Reproduction (Note 5)
U.S. Mail
Overnight Mail Service
Quantity Total
Subconsultant 1:

Subconsultant 2:

AIM Consulting
Personal Vehicle
Rental Vehicle & Gas
Cultural Record Search EA
Trimble Rental Per Day
Outside Vendor Printing & Reproduction (Note 5)
c) TOTAL DIRECT LABOR COSTS [(a)+(b)]
j) INDIRECT COSTS BEFORE FCCM [(e) +(g) + (i)]
EA

6. Billing rate = (actual hourly rate)* ((1+ ICR) * (1+ Fee))+(actual hourly rate * FCCM). All costs must comply with the Federal cost principles for reimbursement.

Optional ODC's Subtotal
EDR Record Search EA
Attachment 2
96 Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:

Prime Consultant or Subconsultant Certifying:

Name: Title*:

Signature: 1/29/2024
Email: Phone Number:

Address:

List services the consultant is providing under the proposed contract:

January 2020

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Dennis Haglan Vice President
Transportation Design, Environmental Studies, Water/Wastewater Design, Public Outreach, Construction Management, Transportation Planning, Grant Writing
Date of Certification (mm/dd/yyyy):
[email protected] (916) 363-4210
11060 White Rock Road, Suite 200 | Rancho Cordova, CA 95670 *An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Attachment 2
97 6$03/(&267352326$/
6DPSOH2QO\ 5HTXLUHG&RVW3URSRVDO7HPSODWH7R%H'HWHUPLQHG%\$JHQF\ 6$03/(&267352326$/

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed ܆ Prime Consultant ܆ Subconsultant ܆ 2nd Tier Subconsultant Consultant __________________________________________________________ Project No. _______________________ Contract No. ____________________ Date ____________________

DIRECT LABOR
Classification/Title Name Hours Actual Hourly Rate Total ____________________________
____________________________
____________________________
____________________________
________
________
________
________

LABOR COSTS
a) Subtotal Direct Labor Costs _______________
b) Anticipated Salary Increases (see page 2 for calculation) _______________ c) TOTAL DIRECT LABOR COSTS [(a) + (b)] _______________

INDIRECT COSTS
d) Fringe Benefits (Rate: _____
H
Total Fringe Benefits [(c) x (d)] _______________
f) Overhead (Rate: _____ ) J
Overhead [(c) x (f)] _______________
h) General and Administrative (Rate: ___ __ ) i) Gen & Admin [(c) x (h)] _______________ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] _______________ FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee ______ ] ______________ Description of Item Quantity Unit Unit Cost Total
l) TOTAL OTHER DIRECT COSTS
m) SUBCONSULTANTS’ COSTS (Add additi
l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) onal pages if necessary)
Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:
m) TOTAL SUBCONSULTANTS’ COSTS
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l)+(m)] ___________________ TOTAL COST [(c) + (j) + (k) + (n)] _____________________ NOTES:

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.

3. Anticipated salary increases calculation (page 2) must accompany. 3DJHRI
AIM Consulting, Inc.
01/09/2024
Dartlene Tran
$ 0.00
$ 14,240.69
$ 0.00
$ 14,240.69

46.26% $ 6,587.74
$ 2,901.26
1 11
$ 0.00
$ 5,400.00
$ 37,313.82
✔
West Sacramento HSIP
Outreach Manager
Outreach Coordinator
Graphics Designer
Katie DeMaio
Felix Molina

80.00 160.00

23.00 $ 68.48
$ 43.03
$ 81.63
$ 5,478.40
$ 6,884.80
$ 1,877.49
$ 2,127.56
$ 5,400.00

14.94%

42.53% $ 6,056.57
$ 14,771.87

10.00%
Mileage / Parking 11 $ 700.00 $ 700.00
Construction Cards 1 $ 400.00 $ 400.00
Door Hangnin 11 $ 800.00 $ 800.00
Printing $ 1,000.00 $ 1,000.00
Direct Mailer Postage / Printing (1) 11 $ 2,500.00 $ 2,500.00 Attachment 2
98 6$03/(&267352326$/
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99 
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%%%%%%%%%

Katie DeMaio President
01/09/2024
[email protected]
2523 J Street, Suite 202 Sacramento, CA 95816
916-442-1168
Public Engagement
Attachment 2
100
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Prime Consultant Subconsultant 2nd Tier Subconsultant
Consultant: Blackburn Consulting West Sacramento, CA Intersection Safety Improvements Project Project No. Contract No. Date 12/19/2023
Field ICR
Hours Actual Hourly Rate Total

14.0 $ 81.30 $ 1,138.20

7.0 $ 70.40 $ 492.80

7.0 $ 70.10 $ 490.70

7.0 $ 73.80 $ 516.60

10.0 $ 71.06 $ 710.60

8.0 $ 73.30 $ 586.40

7.0 $ 70.10 $ 490.70

7.0 $ 73.33 $ 513.31

7.0 $ 70.11 $ 490.77

8.0 $ 81.30 $ 650.40

8.0 $ 73.91 $ 591.28
$ -
LABOR COSTS 90.0
$ 6,671.76
$ -
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 6,671.76

INDIRECT COSTS
) e) Total Fringe Benefits [(c) x (d)] $ -
148.42% ) g) Overhead [(c) x (f)] $ 9,902.23
) i) Gen & Admin [(c) x (h)] $ -
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 9,902.23
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee: 10% $ 1,657.40 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
276 ea. $ 0.655 $ 180.78
74 ea. $ 23.00 $ 1,702.00
30 ea. $ 50.00 $ 1,500.00
1 ea. $ 8,771.000 $ 8,771.00
$ -
l) TOTAL OTHER DIRECT COSTS $ 12,153.78
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) $ -
$ -
$ -
m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 12,153.78 TOTAL COST [(c) + (j) + (k) + (n)] $ 30,385.16
NOTES:

1. 2.

3.

Sergio Tostado
Concrete Cylinders
Materials Tester ** Dustan Kleithermes
See 10-H2 for OT/2X rates
CM Manager * Bryce Moore
Jesus Tostado
b) Anticipated Salary Increases (see page 2 for calculation) d) Fringe Benefits (Rate:

Materials Tester ** Ernest Garcia
a) Subtotal Direct Labor Costs
Materials Tester ** Eric Quintana
Anticipated salary increases calculation (page 2) must accompany.

Note: Mark-ups are Not Allowed
Nuclear Density
Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.

DIRECT LABOR
Classification/Title Name
Materials Tester **
Materials Tester ** Emilio Chavez
Materials Tester ** Robert Sears
f) Overhead & G&A (Rate:
h) General & Admin (Rate:

Description of Item
Mileage
Subconsultant 4:

Laboratory Analysis
Materials Tester ** Bismarck Maddy
Materials Tester ** Michael Chittenden
Materials Tester ** Bryce Moore
Materials Tester **
Attachment 2
101
Consultant
Project No. Contract No. Date 12/19/2023

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$ 7,142.93 = $ 73.64 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $ 73.64 + = $ 75.11 Year 2 Avg Hourly Rate
Year 2 $ 75.11 + = $ 76.61 Year 3 Avg Hourly Rate
Year 3 $ 76.61 + = $ 78.15 Year 4 Avg Hourly Rate
Year 4 $ 78.15 + = $ 79.71 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 100.00% * = 97.0 Estimated Hours Year 1
Year 2 0.00% * = 0.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 97.0
Year 1 $ 73.64 * = $ 7,142.93 Estimated Hours Year 1
Year 2 $ 75.11 * = $ - Estimated Hours Year 2
Year 3 $ 76.61 * = $ - Estimated Hours Year 3
Year 4 $ 78.15 * = $ - Estimated Hours Year 4
Year 5 $ 54.12 * = $ - Estimated Hours Year 5
= $ 7,142.93
= $ 7,142.93
= $ - Transfer to Page 1
NOTES:

1. 2.

3. 4.

0 0
0 0
Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
Total Hours
Completed Each Year per Cost Proposal

97.0 97.0
Cost per Year
(calculated above) (calculated above)

97.0 Avg Hourly Rate Estimated hours
Total

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours)

97.0 Calculations for anticipated salary escalation must be provided.

This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology).

This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 2%

97.0 Direct Labor Subtotal Total Hours
97 Estimated %
2%
per Cost Proposal per Cost Proposal
97 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Blackburn Consulting

CALCUATIONS FOR ANTICIPATED SALARY INCREASES
2%
2%
Attachment 2
102
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Proceedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management and Administration of Engineering and Design Related Service

6. 48 Ccode of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency or Caltrans accepted Indirect Cost Rate(s).

List services the consultant is providing under the proposed contract:

City of West Sacramento On-Call Materials Testing Services - Intersection Safety Improvements Project.

Certification of Direct Costs:

Prime Consultant or Subconsultant Certifying:
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Name: _____Wendy Supinger_________________________________ Signature: _________________________________________________ Email: [email protected]_______________________ Title *: ___Principal___________________________________ 12/19/2023
Phone number: ___530-887-1494_______________________
Address: __Blackburn Consulting, 11521 Blocker Dr., Ste. 110, Auburn, CA 95603_____________________________________________ Attachment 2
103
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Prime Consultant Subconsultant 2nd Tier Subconsultant
Consultant: Blackburn Consulting West Sacramento, CA Intersection Safety Improvements Project Project No. Contract No. Date 12/19/2023
Home ICR
Hours Actual Hourly Rate Total
$ 77.60 $ -

7.0 $ 67.31 $ 471.17
$ -
LABOR COSTS 7.0
$ 471.17
$ -
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 471.17

INDIRECT COSTS
) e) Total Fringe Benefits [(c) x (d)] $ -
286.60% ) g) Overhead [(c) x (f)] $ 1,350.37
) i) Gen & Admin [(c) x (h)] $ -

73.91 j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 1,350.37 FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee: 10% $ 182.15 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
$ -
l) TOTAL OTHER DIRECT COSTS $ -
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) $ -
$ -
$ -
$ -
m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ - TOTAL COST [(c) + (j) + (k) + (n)] $ 2,003.70
NOTES:

1. 2.

3.

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:

Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.

Anticipated salary increases calculation (page 2) must accompany.

Subconsultant 1:
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2 for calculation) d) Fringe Benefits (Rate:
f) Overhead & G&A (Rate:
h) General & Admin (Rate:

Description of Item
Sr. Project Manager
Principal
Note: Mark-ups are Not Allowed

DIRECT LABOR
Classification/Title Name
Attachment 2
104
Consultant
Project No. Contract No. Date 12/19/2023

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$ 471.17 = $ 67.31 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $ 67.31 + = $ 68.66 Year 2 Avg Hourly Rate
Year 2 $ 68.66 + = $ 70.03 Year 3 Avg Hourly Rate
Year 3 $ 70.03 + = $ 71.43 Year 4 Avg Hourly Rate
Year 4 $ 71.43 + = $ 72.86 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 100.00% * = 7.0 Estimated Hours Year 1
Year 2 0.00% * = 0.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 7.0
Year 1 $ 67.31 * = $ 471.17 Estimated Hours Year 1
Year 2 $ 68.66 * = $ - Estimated Hours Year 2
Year 3 $ 70.03 * = $ - Estimated Hours Year 3
Year 4 $ 71.43 * = $ - Estimated Hours Year 4
Year 5 $ 54.12 * = $ - Estimated Hours Year 5
= $ 471.17
= $ 471.17
= $ - Transfer to Page 1
NOTES:

1. 2.

3. 4.

Calculations for anticipated salary escalation must be provided. 7 0
0 0
0 Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology).

This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours
Cost per Year
(calculated above) (calculated above)
Total

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal

7.0 7.0

7.0 7.0

7.0 per Cost Proposal per Cost Proposal
7 2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
2%
2%
2%
2%
Direct Labor Subtotal Total Hours

CALCUATIONS FOR ANTICIPATED SALARY INCREASES
Blackburn Consulting
Attachment 2
105
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Proceedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management and Administration of Engineering and Design Related Service

6. 48 Ccode of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency or Caltrans accepted Indirect Cost Rate(s).

List services the consultant is providing under the proposed contract:

Certification of Direct Costs:

Prime Consultant or Subconsultant Certifying:

Name: _____Wendy Supinger_________________________________ Title *: ___Principal___________________________________ Signature: _________________________________________________ 12/19/2023 Email: [email protected]_______________________ Phone number: ___530-887-1494_______________________ Address: __Blackburn Consulting, 11521 Blocker Dr., Ste. 110, Auburn, CA 95603_____________________________________________ * An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

City of West Sacramento On-Call Materials Testing Services - Intersection Safety Improvements Project.

Attachment 2
106

INSPECTOR GENERAL

CERTIFICATION OF INDIRECT COSTS &

FINANCIAL MANAGEMENT SYSTEM
Attachment 2
107
Attachment 2
108
Attachment 2
109
Inspector General
California Department of Transportation
Certification of Indirect Costs and Financial Management System (Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required) Consultant’s Full Legal Name:

Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries.

Indirect Cost Rate (ICR):

Combined Rate: Or
Facilities Capital Cost of Money (if applicable):

Fiscal Period:*
* Fiscal period is annual one year applicable accounting period that the ICR was developed (not the contract period). The ICR is based on the to the best of my knowledge and belief that:
• All costs included in the cost proposal to establish the ICR(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31)
• The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31
• The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federally-funded A&E Consultant Contracts. •
I am providing the required and applicable documents as instructed on the Financial Document Review Request form.

Financial Management System:
records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable state and federal rules and regulations. • Account numbers identifying allowable direct, indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost accounts;
1 AIM Consulting
117.51
1/1/2022-12/31/2022
Attachment 2
110
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
• Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
• False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statements or entries generally - Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
• Total participation amount ___________________ on all State and FAHP contracts for Architectural & • The number of states in which the consultant does business is • Years of consultant’s experience with 48 CFR Part 31 is • Cognizant ICR Audit Local Govt ICR Audit
Caltrans ICR Audit
CPA ICR Audit Federal Govt ICR Audit
I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the ICR Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.

Name ** Title**:

Signature: Date:

Phone**: Email**:
establish the indirect cost rate.

Note: Both prime and subconsultants as parties of a contract must complete their own forms. Caltrans will not Audits and Investigations.
2 Katie DeMaio President
Katie DeMaio Digitally signed by Katie DeMaio Date: 2023.08.17 20:20:04 -07'00' (916) 442-1168 [email protected] 10/03/2023
Attachment 2
111
Inspector General
California Department of Transportation
Certification of Indirect Costs and Financial Management System (Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required) Consultant’s Full Legal Name:

Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries.

Indirect Cost Rate (ICR):

Combined Rate: Or
Facilities Capital Cost of Money (if applicable):

Fiscal Period:*
* Fiscal period is annual one year applicable accounting period that the ICR was developed (not the contract period). The ICR is based on the to the best of my knowledge and belief that:
• All costs included in the cost proposal to establish the ICR(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31)
• The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31
• The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federally-funded A&E Consultant Contracts. •
I am providing the required and applicable documents as instructed on the Financial Document Review Request form.

Financial Management System:
records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable state and federal rules and regulations. • Account numbers identifying allowable direct, indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost accounts;
1 BLACKBURN CONSULTING
286.60 148.42
01/01/2022 - 12/31/2022
Attachment 2
112
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
• Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
• False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statements or entries generally - Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
• Total participation amount ___________________ on all State and FAHP contracts for Architectural & • The number of states in which the consultant does business is • Years of consultant’s experience with 48 CFR Part 31 is • Cognizant ICR Audit Local Govt ICR Audit
Caltrans ICR Audit
CPA ICR Audit Federal Govt ICR Audit
I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the ICR Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.

Name ** Title**:

Signature: Date:

Phone**: Email**:
establish the indirect cost rate.

Note: Both prime and subconsultants as parties of a contract must complete their own forms. Caltrans will not Audits and Investigations.
2 23,427,394.00
1 18
Wendy Supinger CFO
Wendy Supinger Digitally signed by Wendy Supinger Date: 2023.12.20 09:58:07 -08'00' (530) 886-2466 [email protected] 12/19/2023
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EXHIBIT B
Schedule of Performance
Contract Start Date
June 26, 2024
Contract End Date
December 31st . 2025
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EXHIBIT C
Schedule of Fees
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EXHIBIT D
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

CONSULTANTS
By:
[Title]
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EXHIBIT E

LABOR COMPLIANCE

1. PREVAILING WAGE
A. The Work contemplated herein constitutes a public work within the meaning of Labor Code sections 1720 and 1771. It shall be mandatory upon the Consultant and upon any Subcontractor, to pay not less than the said specified prevailing rates of wages to all workers employed by them under the Contract in accordance with Labor Code section 1774. The Director of the Department of Industrial Relations ("DIR") of the State of California has determined the general prevailing rate of wages of per diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract. The Consultant acknowledges that it has examined the prevailing rate of per diem wages as established by the DIR. Copies of the current schedules for prevailing wages are on file at City Hall, and the contents of those schedules are incorporated herein as if set forth in full. The Consultant shall post a copy of the applicable prevailing wage determinations at each job site, along with any other work place posters required by law.

B. The City will not recognize any claims for additional compensation because of the payment of prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in determining its proposal, and will not under any circumstances be considered as the basis of a claim against the City.

C. By executing this Contract Consultant warrants that it has registered with the Department of Industrial Relations in accordance with Labor Code section 1725.5.

2. PREVAILING WAGE RECORDS
A. The Consultant and each subcontractor shall keep an accurate payroll record which shows the name, address, social security number, correct work classification (in accordance with the wage decision), both straight and overtime worked each day and week, and hourly rate of pay, gross wages earned, deductions made and net wages paid to each journeyman, apprentice, worker or other employee paid by the Consultant /subcontractor in connection with the Work. These payroll records shall be certified and shall be made available at Consultant's principal office. These records shall be maintained during the course of the Work. The Consultant and all subcontractors shall make the certified payroll records available for inspection by City representatives upon request and shall permit such representatives to interview employees during the work hours on the job site.

B. The City shall notify the Consultant in writing of any discrepancies or violations that are discovered during such inspections. Written notification pursuant to this Section shall include the actions that will be necessary to resolve the discrepancies and/or violations. The Consultant shall be held entirely responsible for the prompt resolution of all non-compliances with the prevailing wage laws, including those pertaining to all subcontractors and any lower-tier subcontractors. The Consultant shall forfeit as penalty to the City the amount specified by law for each calendar day or portion thereof for each worker (whether employed by the Consultant or any subcontractor) paid less than the stipulated prevailing rates for any work done under the Contract in violation of the provisions of the Labor Code and in particular, Section 1775.

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C. To the extent applicable, Consultant and subcontractors shall maintain and furnish to the Department of Industrial Relations ("DIR"), a certified copy of each weekly payroll (but no less often than monthly), with a statement of compliance signed under penalty of perjury. Such certified payroll reports shall be transmitted electronically to the DIR.

D. The City will not recognize any claims for additional compensation because of the payment of the prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in entering into the Contract, and will not under any circumstances, other than delays caused by the City, or the City’s agents, be considered as the basis of a claim against the City.

3. Labor Discrimination
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of their race, color, national origin or ancestry, physical handicap, mental condition, marital status, or sex of such person, except as provided in Section 12940 of the Government Code, and every General Contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter.”
4 Eight-Hour Day Limitation
(a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, incorporated herein by reference, eight hours labor shall constitute a day's work, and no worker in the employ of Consultant, or any Subcontractor, doing or contracting to do any part of the work contemplated by the Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code Section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eight (8) hours per day or forty (40) hours during any one week at not less than one and one-half times the basic rate of pay.
(b) The Consultant and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers employed by them in connection with the Contract. This record shall be open at all reasonable hours to the inspection of the City. It is hereby further agreed that, except as provided in (a) above, the Consultant shall forfeit as a penalty to the City the sum of twenty-five dollars ($25) for each worker employed in the performance of the Contract by the Consultant or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815.

5. Compliance with State Requirements for Employment of Apprentices (a) The Consultant's attention is directed to Section 1777.5 of the Labor Code.

Provisions of said Section pertaining to employment of registered apprentices are hereby incorporated by reference into this Contract. As applicable, the Consultant or any Subcontractor Attachment 2
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employed by the Consultant in the performance of this Contract shall take such actions as necessary to comply with the provisions of Section 1777.5.

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CPE24-162 HSIP Intersection Safety & Signal Improvement Central Valley engineering & Asphalt, Inc.
120 Working Days

CONSTRUCTION CONTRACT
THIS CONTRACT made on June 26, 2024 by and between the City of West Sacramento (“City”), and Central Valley Engineering & Asphalt, Inc., hereinafter “Contractor”.

The City and Contractor may be collectively referred to as the “parties”.

The parties have mutually covenanted and agreed as follows:

1. THE CONTRACT DOCUMENTS:

The complete Contract consists of the following documents (“Contract Documents”):

Invitation to Bid (See Part 1)
Accepted Bid (and all accompanying documents)
Addenda Nos 1 as issued
Designation of Subcontractors, (See Part 1)
Construction Contract (See Part 2)
Payment Bond to accompany Contract (See Part 2)
Performance Bond to accompany Contract (See Part 2)
Contractor’s Certification Regarding Workers’ Compensation (See Part 2) General Conditions (See Part 3)
Supplemental Conditions (Special Provisions) (See Part 4) Drawings
Technical Specifications (See Part 4)
Change Orders
City of West Sacramento Standard Specifications 2002, with Amendments #1 & #2 State of California Department of Transportation (Caltrans) Standard Specifications 2015

2. THE WORK:

The Contractor agrees to furnish all tools, equipment, apparatus, facilities, labor, transportation, and material necessary to perform and complete in a good and workmanlike manner, the HSIP Intersection Safety & Signal Improvement “Project” as called for, and in the manner designated in, and in strict conformity with, the Contract Documents. It is understood and agreed that the tools, equipment, apparatus, facilities, labor, transportation, and material shall be furnished and the work performed and completed as required in the Drawings and Specifications under the sole direction and control of the Contractor, and subject to inspection and approval of the City, or its representatives. The City hereby designates as its representative for the purpose of this Contract the following named person: Ryan Teves.

3. CONTRACT PRICE:

The City agrees to pay and the Contractor agrees to accept, in full payment for the work above agreed to be done, the sum of two million, three hundred and sixty four thousand, two hundred and sixty nine dollars and no cents ($2,364,269.00) for the Project subject to additions and deductions as provided in the Contract Documents.

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CPE24-162 HSIP Intersection Safety & Signal Improvement Central Valley engineering & Asphalt, Inc.
120 Working Days

4. COMPLETION DATE:

The Project shall be commenced on the date specified in the Notice to Proceed. The total project will be completed within one hundred twenty (120) working days, as defined in the General Conditions, after the date stated in the Notice to Proceed.

5. NOTICE AND SERVICE THEREOF:

Any notice from one party to the other under the Contract shall be in writing and shall be dated and signed by the party giving such notice or by a duly authorized representative of such party. Any such notice shall not be effective for any purpose whatsoever unless served in the following manner, namely:
(a) If the notice is given to the City, by personal delivery thereof to the Director of Public Works, or by depositing the same in the United States mail, enclosed in a sealed envelope, postage prepaid, and certified; addressed to the City at:

City of West Sacramento
Ariana Adame, Director of Capital Projects
1110 West Capitol Avenue, 1st Floor
West Sacramento, CA 95691
(b) If the notice is given to the Contractor, by personal delivery thereof to said Contractor or to its duly authorized representative at the site of the project, or by depositing the same in the United States mail, enclosed in a sealed envelope, postage prepaid, and certified; addressed to the Contractor at:

Business Central Valley Engineering & Asphalt, Inc.

Street Address 216 Kenroy Lane
City, State, Zip Code Roseville, CA 95678
(c) If the notice is given to the surety or any other person, by personal delivery to such surety or other person, or by depositing the same in the United States mail, enclosed in a sealed envelope, addressed to such surety or other person, as the case may be, at the address of such surety or person last communicated by it to the party giving the notice, postage prepaid and certified.

6. LIQUIDATED DAMAGES:

Liquidated damages as provided for in the General Conditions of the Contract shall be in the sum of two thousand six hundred dollars ($2,600.00) for each and every day as defined therein for each different scope of work as defined by the Base Bid and each change order except as otherwise specified in the Supplemental Conditions.

7. PREVAILING WAGE:

Copies of the prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations in accordance with Labor Code section 1773.2 are on file at the City, and copies are available for inspection at that office to any interested party on request.

Bidders shall be responsible for verifying with the Director of the Department of Industrial Attachment 3
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120 Working Days
Relations that all such copies of the prevailing rate provided by the City are current and accurate. The requirement to pay the wage rate so specified is further detailed in the General Conditions.

8. CONTRACTOR REGISTRATION
By the execution of this Contract, Contractor hereby certifies that it is registered with the California Department of Industrial Relations as required pursuant to Labor Code section 1725.5 (Contractor registration).

IN WITNESS WHEREOF, four (4) identical counterparts of this Contract, each of which shall for all purposes be deemed an original, have been duly executed by the above-named parties, on the date noted on the first page of this Contract.

Date Contractor
Date Aaron Laurel, City Manager
City of West Sacramento
Approved as to form:

Jeffrey Mitchell, City Attorney
Attest:

Jennifer Cusmir, City Clerk
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CPE24-162 HSIP Intersection Safety & Signal Improvement Central Valley engineering & Asphalt, Inc.
120 Working Days
CONTRACTOR’S CERTIFICATE REGARDING WORKER’S COMPENSATION TO: Ariana Adame, Director of Capital Projects
City of West Sacramento
1110 West Capitol Avenue, 1st Floor
West Sacramento, CA 95691
I am aware of the provisions of Section 3700 of the Labor Code of the State of California which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract. (Contractor)
By
(Business Address)
(Place of Residence)
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FHWA 1273 Revised October 23, 2023
Contract Provisions
Federal Aid Construction Contracts
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1 FHWA-1273 – Revised October 23, 2023

REQUIRED CONTRACT PROVISIONS

FEDERAL-AID CONSTRUCTION CONTRACTS
I. General
II. Nondiscrimination
III. Non-segregated Facilities
IV. Davis-Bacon and Related Act Provisions
V. Contract Work Hours and Safety Standards Act
Provisions
VI. Subletting or Assigning the Contract
VII. Safety: Accident Prevention
VIII. False Statements Concerning Highway Projects
IX. Implementation of Clean Air Act and Federal Water
Pollution Control Act
X. Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
XI. Certification Regarding Use of Contract Funds for
Lobbying
XII. Use of United States-Flag Vessels:

ATTACHMENTS
A. Employment and Materials Preference for Appalachian
Development Highway System or Appalachian Local Access
Road Contracts (included in Appalachian contracts only) I. GENERAL

1. Form FHWA-1273 must be physically incorporated in each construction contract funded under title 23, United States Code, as required in 23 CFR 633.102(b) (excluding
emergency contracts solely intended for debris removal). The contractor (or subcontractor) must insert this form in each subcontract and further require its inclusion in all lower tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services). 23 CFR
633.102(e).

The applicable requirements of Form FHWA-1273 are
incorporated by reference for work done under any purchase order, rental agreement or agreement for other services. The prime contractor shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider. 23 CFR 633.102(e).

Form FHWA-1273 must be included in all Federal-aid designbuild contracts, in all subcontracts and in lower tier subcontracts (excluding subcontracts for design services, purchase orders, rental agreements and other agreements for supplies or services) in accordance with 23 CFR 633.102. The design-builder shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider.

Contracting agencies may reference Form FHWA-1273 in
solicitation-for-bids or request-for-proposals documents, however, the Form FHWA-1273 must be physically
incorporated (not referenced) in all contracts, subcontracts and lower-tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services related to a construction contract). 23 CFR 633.102(b).

2. Subject to the applicability criteria noted in the following sections, these contract provisions shall apply to all work performed on the contract by the contractor's own organization and with the assistance of workers under the contractor's immediate superintendence and to all work performed on the contract by piecework, station work, or by subcontract. 23 CFR 633.102(d).

3. A breach of any of the stipulations contained in these Required Contract Provisions may be sufficient grounds for withholding of progress payments, withholding of final
payment, termination of the contract, suspension / debarment or any other action determined to be appropriate by the contracting agency and FHWA.

4. Selection of Labor: During the performance of this contract, the contractor shall not use convict labor for any purpose within the limits of a construction project on a Federal-aid highway unless it is labor performed by convicts who are on parole, supervised release, or probation. 23 U.S.C. 114(b).

The term Federal-aid highway does not include roadways
functionally classified as local roads or rural minor collectors. 23 U.S.C. 101(a).

II. NONDISCRIMINATION (23 CFR 230.107(a); 23 CFR Part
230, Subpart A, Appendix A; EO 11246)
The provisions of this section related to 23 CFR Part 230, Subpart A, Appendix A are applicable to all Federal-aid construction contracts and to all related construction
subcontracts of $10,000 or more. The provisions of 23 CFR Part 230 are not applicable to material supply, engineering, or architectural service contracts.

In addition, the contractor and all subcontractors must comply with the following policies: Executive Order 11246, 41 CFR Part 60, 29 CFR Parts 1625-1627, 23 U.S.C. 140, Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d et seq.), and related regulations including 49 CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633.

The contractor and all subcontractors must comply with: the requirements of the Equal Opportunity Clause in 41 CFR 60-

1.4(b) and, for all construction contracts exceeding $10,000, the Standard Federal Equal Employment Opportunity
Construction Contract Specifications in 41 CFR 60-4.3.

Note: The U.S. Department of Labor has exclusive authority to determine compliance with Executive Order 11246 and the policies of the Secretary of Labor including 41 CFR Part 60, and 29 CFR Parts 1625-1627. The contracting agency and
the FHWA have the authority and the responsibility to ensure compliance with 23 U.S.C. 140, Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d et seq.), and related regulations including 49 CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633.

The following provision is adopted from 23 CFR Part 230, Subpart A, Appendix A, with appropriate revisions to conform to the U.S. Department of Labor (US DOL) and FHWA
requirements.

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2 1. Equal Employment Opportunity: Equal Employment
Opportunity (EEO) requirements not to discriminate and to take affirmative action to assure equal opportunity as set forth under laws, executive orders, rules, regulations (see 28 CFR Part 35, 29 CFR Part 1630, 29 CFR Parts 1625-1627, 41 CFR Part 60 and 49 CFR Part 27) and orders of the Secretary of Labor as modified by the provisions prescribed herein, and imposed pursuant to 23 U.S.C. 140, shall constitute the EEO and specific affirmative action standards for the contractor's project activities under this contract. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) set forth under 28 CFR Part 35 and 29 CFR Part 1630 are incorporated by reference in this contract. In the execution of this contract, the contractor agrees to comply with the following minimum specific requirement activities of EEO:
a. The contractor will work with the contracting agency and the Federal Government to ensure that it has made every good faith effort to provide equal opportunity with respect to all of its terms and conditions of employment and in their review of activities under the contract. 23 CFR 230.409 (g)(4) & (5). b. The contractor will accept as its operating policy the following statement:
"It is the policy of this Company to assure that applicants are employed, and that employees are treated during
employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship, pre-apprenticeship, and/or on-the-job
training."

2. EEO Officer: The contractor will designate and make
known to the contracting officers an EEO Officer who will have the responsibility for and must be capable of effectively administering and promoting an active EEO program and who must be assigned adequate authority and responsibility to do so.

3. Dissemination of Policy: All members of the contractor's staff who are authorized to hire, supervise, promote, and discharge employees, or who recommend such action or are substantially involved in such action, will be made fully cognizant of and will implement the contractor's EEO policy and contractual responsibilities to provide EEO in each grade and classification of employment. To ensure that the above agreement will be met, the following actions will be taken as a minimum:
a. Periodic meetings of supervisory and personnel office employees will be conducted before the start of work and then not less often than once every six months, at which time the contractor's EEO policy and its implementation will be
reviewed and explained. The meetings will be conducted by the EEO Officer or other knowledgeable company official.

b. All new supervisory or personnel office employees will be given a thorough indoctrination by the EEO Officer, covering all major aspects of the contractor's EEO obligations within thirty days following their reporting for duty with the contractor. c. All personnel who are engaged in direct recruitment for the project will be instructed by the EEO Officer in the contractor's procedures for locating and hiring minorities and women.

d. Notices and posters setting forth the contractor's EEO policy will be placed in areas readily accessible to employees, applicants for employment and potential employees.
e. The contractor's EEO policy and the procedures to
implement such policy will be brought to the attention of employees by means of meetings, employee handbooks, or
other appropriate means.

4. Recruitment: When advertising for employees, the
contractor will include in all advertisements for employees the notation: "An Equal Opportunity Employer." All such
advertisements will be placed in publications having a large circulation among minorities and women in the area from which the project work force would normally be derived. a. The contractor will, unless precluded by a valid
bargaining agreement, conduct systematic and direct
recruitment through public and private employee referral sources likely to yield qualified minorities and women. To meet this requirement, the contractor will identify sources of potential minority group employees and establish with such identified sources procedures whereby minority and women applicants may be referred to the contractor for employment consideration.
b. In the event the contractor has a valid bargaining
agreement providing for exclusive hiring hall referrals, the contractor is expected to observe the provisions of that agreement to the extent that the system meets the contractor's compliance with EEO contract provisions. Where
implementation of such an agreement has the effect of
discriminating against minorities or women, or obligates the contractor to do the same, such implementation violates Federal nondiscrimination provisions.
c. The contractor will encourage its present employees to refer minorities and women as applicants for employment.

Information and procedures with regard to referring such applicants will be discussed with employees.

5. Personnel Actions: Wages, working conditions, and
employee benefits shall be established and administered, and personnel actions of every type, including hiring, upgrading, promotion, transfer, demotion, layoff, and termination, shall be taken without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.

The following procedures shall be followed:
a. The contractor will conduct periodic inspections of project sites to ensure that working conditions and employee facilities do not indicate discriminatory treatment of project site personnel.
b. The contractor will periodically evaluate the spread of wages paid within each classification to determine any
evidence of discriminatory wage practices.
c. The contractor will periodically review selected personnel actions in depth to determine whether there is evidence of discrimination. Where evidence is found, the contractor will promptly take corrective action. If the review indicates that the discrimination may extend beyond the actions reviewed, such corrective action shall include all affected persons.
d. The contractor will promptly investigate all complaints of alleged discrimination made to the contractor in connection with its obligations under this contract, will attempt to resolve such complaints, and will take appropriate corrective action Attachment 3
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3 within a reasonable time. If the investigation indicates that the discrimination may affect persons other than the complainant, such corrective action shall include such other persons. Upon completion of each investigation, the contractor will inform every complainant of all of their avenues of appeal.

6. Training and Promotion:
a. The contractor will assist in locating, qualifying, and increasing the skills of minorities and women who are
applicants for employment or current employees. Such efforts should be aimed at developing full journey level status employees in the type of trade or job classification involved. b. Consistent with the contractor's work force requirements and as permissible under Federal and State regulations, the contractor shall make full use of training programs (i.e., apprenticeship and on-the-job training programs for the geographical area of contract performance). In the event a special provision for training is provided under this contract, this subparagraph will be superseded as indicated in the special provision. The contracting agency may reserve
training positions for persons who receive welfare assistance in accordance with 23 U.S.C. 140(a).
c. The contractor will advise employees and applicants for employment of available training programs and entrance
requirements for each.
d. The contractor will periodically review the training and promotion potential of employees who are minorities and women and will encourage eligible employees to apply for such training and promotion.

7. Unions: If the contractor relies in whole or in part upon unions as a source of employees, the contractor will use good faith efforts to obtain the cooperation of such unions to increase opportunities for minorities and women. 23 CFR 230.409. Actions by the contractor, either directly or through a contractor's association acting as agent, will include the procedures set forth below:
a. The contractor will use good faith efforts to develop, in cooperation with the unions, joint training programs aimed toward qualifying more minorities and women for membership in the unions and increasing the skills of minorities and women so that they may qualify for higher paying employment.
b. The contractor will use good faith efforts to incorporate an EEO clause into each union agreement to the end that such union will be contractually bound to refer applicants without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability.
c. The contractor is to obtain information as to the referral practices and policies of the labor union except that to the extent such information is within the exclusive possession of the labor union and such labor union refuses to furnish such information to the contractor, the contractor shall so certify to the contracting agency and shall set forth what efforts have been made to obtain such information.
d. In the event the union is unable to provide the contractor with a reasonable flow of referrals within the time limit set forth in the collective bargaining agreement, the contractor will, through independent recruitment efforts, fill the employment vacancies without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability; making full efforts to obtain qualified and/or qualifiable minorities and women. The failure of a union to provide sufficient referrals (even though it is obligated to provide exclusive referrals under the terms of a collective bargaining agreement) does not relieve the contractor from the
requirements of this paragraph. In the event the union referral practice prevents the contractor from meeting the obligations pursuant to Executive Order 11246, as amended, and these special provisions, such contractor shall immediately notify the contracting agency.

8. Reasonable Accommodation for Applicants /
Employees with Disabilities: The contractor must be familiar with the requirements for and comply with the Americans with Disabilities Act and all rules and regulations established thereunder. Employers must provide reasonable
accommodation in all employment activities unless to do so would cause an undue hardship.

9. Selection of Subcontractors, Procurement of Materials and Leasing of Equipment: The contractor shall not
discriminate on the grounds of race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The
contractor shall take all necessary and reasonable steps to ensure nondiscrimination in the administration of this contract. a. The contractor shall notify all potential subcontractors, suppliers, and lessors of their EEO obligations under this contract.
b. The contractor will use good faith efforts to ensure subcontractor compliance with their EEO obligations.

10. Assurances Required:
a. The requirements of 49 CFR Part 26 and the State
DOT’s FHWA-approved Disadvantaged Business Enterprise
(DBE) program are incorporated by reference.
b. The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems
appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as nonresponsible. c. The Title VI and nondiscrimination provisions of U.S.

DOT Order 1050.2A at Appendixes A and E are incorporated by reference. 49 CFR Part 21.

11. Records and Reports: The contractor shall keep such records as necessary to document compliance with the EEO requirements. Such records shall be retained for a period of three years following the date of the final payment to the contractor for all contract work and shall be available at reasonable times and places for inspection by authorized representatives of the contracting agency and the FHWA. a. The records kept by the contractor shall document the following:

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4 (1) The number and work hours of minority and nonminority group members and women employed in each work classification on the project;
(2) The progress and efforts being made in cooperation
with unions, when applicable, to increase employment
opportunities for minorities and women; and
(3) The progress and efforts being made in locating, hiring, training, qualifying, and upgrading minorities and women. b. The contractors and subcontractors will submit an annual report to the contracting agency each July for the duration of the project indicating the number of minority, women, and nonminority group employees currently engaged in each work classification required by the contract work. This information is to be reported on Form FHWA-1391. The staffing data should represent the project work force on board in all or any part of the last payroll period preceding the end of July. If on-the-job training is being required by special provision, the contractor will be required to collect and report training data. The employment data should reflect the work force on board during all or any part of the last payroll period preceding the end of July.

III. NONSEGREGATED FACILITIES
This provision is applicable to all Federal-aid construction contracts and to all related construction subcontracts of more than $10,000. 41 CFR 60-1.5.

As prescribed by 41 CFR 60-1.8, the contractor must ensure that facilities provided for employees are provided in such a manner that segregation on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin cannot result. The contractor may neither require such
segregated use by written or oral policies nor tolerate such use by employee custom. The contractor's obligation extends further to ensure that its employees are not assigned to perform their services at any location under the contractor's control where the facilities are segregated. The term "facilities" includes waiting rooms, work areas, restaurants and other eating areas, time clocks, restrooms, washrooms, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas,
transportation, and housing provided for employees. The contractor shall provide separate or single-user restrooms and necessary dressing or sleeping areas to assure privacy
between sexes.

IV. DAVIS-BACON AND RELATED ACT PROVISIONS
This section is applicable to all Federal-aid construction projects exceeding $2,000 and to all related subcontracts and lower-tier subcontracts (regardless of subcontract size), in accordance with 29 CFR 5.5. The requirements apply to all projects located within the right-of-way of a roadway that is functionally classified as Federal-aid highway. 23 U.S.C. 113.

This excludes roadways functionally classified as local roads or rural minor collectors, which are exempt. 23 U.S.C. 101.

Where applicable law requires that projects be treated as a project on a Federal-aid highway, the provisions of this subpart will apply regardless of the location of the project. Examples include: Surface Transportation Block Grant Program projects funded under 23 U.S.C. 133 [excluding recreational trails projects], the Nationally Significant Freight and Highway Projects funded under 23 U.S.C. 117, and National Highway Freight Program projects funded under 23 U.S.C. 167.

The following provisions are from the U.S. Department of Labor regulations in 29 CFR 5.5 “Contract provisions and related matters” with minor revisions to conform to the FHWA1273 format and FHWA program requirements.

1. Minimum wages (29 CFR 5.5)
a. Wage rates and fringe benefits. All laborers and
mechanics employed or working upon the site of the work (or otherwise working in construction or development of the project under a development statute), will be paid
unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account
(except such payroll deductions as are permitted by
regulations issued by the Secretary of Labor under the
Copeland Act (29 CFR part 3)), the full amount of basic hourly wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the
Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. As provided in paragraphs (d) and (e) of 29 CFR 5.5, the appropriate wage determinations are effective by operation of law even if they have not been attached to the contract. Contributions made or costs reasonably anticipated for bona fide fringe benefits under the Davis-Bacon Act (40 U.S.C. 3141(2)(B)) on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph 1.e. of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are
deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics must be paid the appropriate wage rate and fringe benefits on the wage
determination for the classification(s) of work actually performed, without regard to skill, except as provided in paragraph 4. of this section. Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classifications and wage rates conformed under paragraph 1.c. of this section) and the Davis-Bacon poster (WH–1321) must be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by the workers. b. Frequently recurring classifications. (1) In addition to wage and fringe benefit rates that have been determined to be prevailing under the procedures set forth in 29 CFR part 1, a wage determination may contain, pursuant to § 1.3(f), wage and fringe benefit rates for classifications of laborers and mechanics for which conformance requests are regularly
submitted pursuant to paragraph 1.c. of this section, provided that:
(i) The work performed by the classification is not
performed by a classification in the wage determination for which a prevailing wage rate has been determined;
Attachment 3
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5 (ii) The classification is used in the area by the
construction industry; and
(iii) The wage rate for the classification bears a reasonable relationship to the prevailing wage rates contained in the wage determination.
(2) The Administrator will establish wage rates for such classifications in accordance with paragraph 1.c.(1)(iii) of this section. Work performed in such a classification must be paid at no less than the wage and fringe benefit rate listed on the wage determination for such classification.
c. Conformance. (1) The contracting officer must require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract be classified in conformance with the wage determination. Conformance of an additional
classification and wage rate and fringe benefits is appropriate only when the following criteria have been met:
(i) The work to be performed by the classification
requested is not performed by a classification in the wage determination; and
(ii) The classification is used in the area by the
construction industry; and
(iii) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination.
(2) The conformance process may not be used to split,
subdivide, or otherwise avoid application of classifications listed in the wage determination.
(3) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their
representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken will be sent by the contracting officer by email to [email protected]. The Administrator, or an
authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30–day period that additional time is necessary.
(4) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed
classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer will, by email to [email protected], refer the
questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized
representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30–day period that additional time is necessary.
(5) The contracting officer must promptly notify the
contractor of the action taken by the Wage and Hour Division under paragraphs 1.c.(3) and (4) of this section. The contractor must furnish a written copy of such determination to each affected worker or it must be posted as a part of the wage determination. The wage rate (including fringe benefits where appropriate) determined pursuant to paragraph 1.c.(3) or (4) of this section must be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification.
d. Fringe benefits not expressed as an hourly rate.

Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor may either pay the benefit as stated in the wage determination or may pay another bona fide fringe benefit or an hourly cash equivalent thereof.
e. Unfunded plans. If the contractor does not make
payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, in accordance with the criteria set forth in § 5.28, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the
contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.
f. Interest. In the event of a failure to pay all or part of the wages required by the contract, the contractor will be required to pay interest on any underpayment of wages.

2. Withholding (29 CFR 5.5)
a. Withholding requirements. The contracting agency may, upon its own action, or must, upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the contractor so much of the accrued payments or advances as may be considered
necessary to satisfy the liabilities of the prime contractor or any subcontractor for the full amount of wages and monetary relief, including interest, required by the clauses set forth in this section for violations of this contract, or to satisfy any such liabilities required by any other Federal contract, or federally assisted contract subject to Davis-Bacon labor standards, that is held by the same prime contractor (as defined in § 5.2). The necessary funds may be withheld from the contractor under this contract, any other Federal contract with the same prime contractor, or any other federally assisted contract that is subject to Davis-Bacon labor standards requirements and is held by the same prime contractor, regardless of whether the other contract was awarded or assisted by the same agency, and such funds may be used to satisfy the contractor liability for which the funds were withheld. In the event of a
contractor's failure to pay any laborer or mechanic, including any apprentice or helper working on the site of the work all or part of the wages required by the contract, or upon the contractor's failure to submit the required records as discussed in paragraph 3.d. of this section, the contracting agency may on its own initiative and after written notice to the contractor, take such action as may be necessary to cause the
suspension of any further payment, advance, or guarantee of funds until such violations have ceased.
b. Priority to withheld funds. The Department has priority to funds withheld or to be withheld in accordance with paragraph Attachment 3
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6 2.a. of this section or Section V, paragraph 3.a., or both, over claims to those funds by:
(1) A contractor's surety(ies), including without limitation performance bond sureties and payment bond sureties;
(2) A contracting agency for its reprocurement costs;
(3) A trustee(s) (either a court-appointed trustee or a U.S. trustee, or both) in bankruptcy of a contractor, or a contractor's bankruptcy estate;
(4) A contractor's assignee(s);
(5) A contractor's successor(s); or
(6) A claim asserted under the Prompt Payment Act, 31
U.S.C. 3901–3907.

3. Records and certified payrolls (29 CFR 5.5)
a. Basic record requirements (1) Length of record retention.

All regular payrolls and other basic records must be
maintained by the contractor and any subcontractor during the course of the work and preserved for all laborers and
mechanics working at the site of the work (or otherwise working in construction or development of the project under a development statute) for a period of at least 3 years after all the work on the prime contract is completed.
(2) Information required. Such records must contain the name; Social Security number; last known address, telephone number, and email address of each such worker; each
worker's correct classification(s) of work actually performed; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in 40 U.S.C. 3141(2)(B) of the Davis-Bacon Act); daily and weekly number of hours actually worked in total and on each covered contract; deductions made; and actual wages paid.
(3) Additional records relating to fringe benefits. Whenever the Secretary of Labor has found under paragraph 1.e. of this section that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in 40 U.S.C. 3141(2)(B) of the Davis-Bacon Act, the contractor must
maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits.
(4) Additional records relating to apprenticeship. Contractors with apprentices working under approved programs must
maintain written evidence of the registration of apprenticeship programs, the registration of the apprentices, and the ratios and wage rates prescribed in the applicable programs.
b. Certified payroll requirements (1) Frequency and method of submission. The contractor or subcontractor must submit weekly, for each week in which any DBA- or Related Actscovered work is performed, certified payrolls to the contracting agency. The prime contractor is responsible for the submission of all certified payrolls by all subcontractors. A contracting agency or prime contractor may permit or require contractors to submit certified payrolls through an electronic system, as long as the electronic system requires a legally valid electronic signature; the system allows the contractor, the contracting agency, and the Department of Labor to access the certified payrolls upon request for at least 3 years after the work on the prime contract has been completed; and the contracting
agency or prime contractor permits other methods of
submission in situations where the contractor is unable or limited in its ability to use or access the electronic system. (2) Information required. The certified payrolls submitted must set out accurately and completely all of the information required to be maintained under paragraph 3.a.(2) of this section, except that full Social Security numbers and last known addresses, telephone numbers, and email addresses must not be included on weekly transmittals. Instead, the certified payrolls need only include an individually identifying number for each worker ( e.g., the last four digits of the worker's Social Security number). The required weekly
certified payroll information may be submitted using Optional Form WH–347 or in any other format desired. Optional Form WH–347 is available for this purpose from the Wage and Hour Division website at https://www.dol.gov/sites/dolgov/files/WHD/ legacy/files/wh347/.pdf or its successor website. It is not a violation of this section for a prime contractor to require a subcontractor to provide full Social Security numbers and last known addresses, telephone numbers, and email addresses to the prime contractor for its own records, without weekly submission by the subcontractor to the contracting agency. (3) Statement of Compliance. Each certified payroll
submitted must be accompanied by a “Statement of
Compliance,” signed by the contractor or subcontractor, or the contractor's or subcontractor's agent who pays or supervises the payment of the persons working on the contract, and must certify the following:
(i) That the certified payroll for the payroll period contains the information required to be provided under paragraph 3.b. of this section, the appropriate information and basic records are being maintained under paragraph 3.a. of this section, and such information and records are correct and complete; (ii) That each laborer or mechanic (including each helper and apprentice) working on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set
forth in 29 CFR part 3; and
(iii) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification(s) of work actually
performed, as specified in the applicable wage determination incorporated into the contract.
(4) Use of Optional Form WH–347. The weekly submission
of a properly executed certification set forth on the reverse side of Optional Form WH–347 will satisfy the requirement for submission of the “Statement of Compliance” required by paragraph 3.b.(3) of this section.

Attachment 3
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7 (5) Signature. The signature by the contractor,
subcontractor, or the contractor's or subcontractor's agent must be an original handwritten signature or a legally valid electronic signature.
(6) Falsification. The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under 18 U.S.C. 1001 and 31 U.S.C. 3729.
(7) Length of certified payroll retention. The contractor or subcontractor must preserve all certified payrolls during the course of the work and for a period of 3 years after all the work on the prime contract is completed.
c. Contracts, subcontracts, and related documents. The
contractor or subcontractor must maintain this contract or subcontract and related documents including, without
limitation, bids, proposals, amendments, modifications, and extensions. The contractor or subcontractor must preserve these contracts, subcontracts, and related documents during the course of the work and for a period of 3 years after all the work on the prime contract is completed.
d. Required disclosures and access (1) Required record
disclosures and access to workers. The contractor or
subcontractor must make the records required under
paragraphs 3.a. through 3.c. of this section, and any other documents that the contracting agency, the State DOT, the FHWA, or the Department of Labor deems necessary to
determine compliance with the labor standards provisions of any of the applicable statutes referenced by § 5.1, available for inspection, copying, or transcription by authorized
representatives of the contracting agency, the State DOT, the FHWA, or the Department of Labor, and must permit such
representatives to interview workers during working hours on the job.
(2) Sanctions for non-compliance with records and worker access requirements. If the contractor or subcontractor fails to submit the required records or to make them available, or refuses to permit worker interviews during working hours on the job, the Federal agency may, after written notice to the contractor, sponsor, applicant, owner, or other entity, as the case may be, that maintains such records or that employs such workers, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available, or to permit worker interviews during working hours on the job, may be grounds for debarment action pursuant to § 5.12. In addition, any contractor or other person that fails to submit the required records or make those records available to WHD within the time WHD requests that the records be produced will be
precluded from introducing as evidence in an administrative proceeding under 29 CFR part 6 any of the required records that were not provided or made available to WHD. WHD will take into consideration a reasonable request from the
contractor or person for an extension of the time for
submission of records. WHD will determine the
reasonableness of the request and may consider, among other things, the location of the records and the volume of
production.
(3) Required information disclosures. Contractors and
subcontractors must maintain the full Social Security number and last known address, telephone number, and email address of each covered worker, and must provide them upon request to the contracting agency, the State DOT, the FHWA, the contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or other compliance action.

4. Apprentices and equal employment opportunity (29 CFR

5.5)
a. Apprentices (1) Rate of pay. Apprentices will be permitted to work at less than the predetermined rate for the work they perform when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship (OA), or with a State Apprenticeship Agency recognized by the OA. A person who is not individually registered in the program, but who has been certified by the OA or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice, will be permitted to work at less than the
predetermined rate for the work they perform in the first 90 days of probationary employment as an apprentice in such a program. In the event the OA or a State Apprenticeship
Agency recognized by the OA withdraws approval of an
apprenticeship program, the contractor will no longer be permitted to use apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved.
(2) Fringe benefits. Apprentices must be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringe benefits must be paid in accordance with that
determination.
(3) Apprenticeship ratio. The allowable ratio of apprentices to journeyworkers on the job site in any craft classification must not be greater than the ratio permitted to the contractor as to the entire work force under the registered program or the ratio applicable to the locality of the project pursuant to paragraph

4.a.(4) of this section. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated in paragraph 4.a.(1) of this section, must be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed.

In addition, any apprentice performing work on the job site in excess of the ratio permitted under this section must be paid not less than the applicable wage rate on the wage
determination for the work actually performed.
(4) Reciprocity of ratios and wage rates. Where a contractor is performing construction on a project in a locality other than the locality in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyworker's hourly rate) applicable within the locality in which the construction is being performed must be observed. If there is no applicable ratio or wage rate for the locality of the project, the ratio and wage rate specified in the contractor's registered program must be observed.
b. Equal employment opportunity. The use of apprentices and journeyworkers under this part must be in conformity with Attachment 3
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8 the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR part 30.
c. Apprentices and Trainees (programs of the U.S. DOT).

Apprentices and trainees working under apprenticeship and skill training programs which have been certified by the Secretary of Transportation as promoting EEO in connection with Federal-aid highway construction programs are not
subject to the requirements of paragraph 4 of this Section IV. 23 CFR 230.111(e)(2). The straight time hourly wage rates for apprentices and trainees under such programs will be
established by the particular programs. The ratio of
apprentices and trainees to journeyworkers shall not be greater than permitted by the terms of the particular program.

5. Compliance with Copeland Act requirements. The
contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract as provided in 29 CFR 5.5.

6. Subcontracts. The contractor or subcontractor must insert FHWA-1273 in any subcontracts, along with the applicable wage determination(s) and such other clauses or contract modifications as the contracting agency may by appropriate instructions require, and a clause requiring the subcontractors to include these clauses and wage determination(s) in any lower tier subcontracts. The prime contractor is responsible for the compliance by any subcontractor or lower tier
subcontractor with all the contract clauses in this section. In the event of any violations of these clauses, the prime contractor and any subcontractor(s) responsible will be liable for any unpaid wages and monetary relief, including interest from the date of the underpayment or loss, due to any workers of lower-tier subcontractors, and may be subject to debarment, as appropriate. 29 CFR 5.5.

7. Contract termination: debarment. A breach of the
contract clauses in 29 CFR 5.5 may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12.

8. Compliance with Davis-Bacon and Related Act
requirements. All rulings and interpretations of the DavisBacon and Related Acts contained in 29 CFR parts 1, 3, and 5 are herein incorporated by reference in this contract as provided in 29 CFR 5.5.

9. Disputes concerning labor standards. As provided in 29 CFR 5.5, disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees or their
representatives.

10. Certification of eligibility. a. By entering into this contract, the contractor certifies that neither it nor any person or firm who has an interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of 40 U.S.C. 3144(b) or § 5.12(a).
b. No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of 40 U.S.C. 3144(b) or § 5.12(a).
c. The penalty for making false statements is prescribed in the U.S. Code, Title 18 Crimes and Criminal Procedure, 18 U.S.C. 1001.

11. Anti-retaliation. It is unlawful for any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, or to cause any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, any worker or job applicant for:
a. Notifying any contractor of any conduct which the worker reasonably believes constitutes a violation of the DBA, Related Acts, this part, or 29 CFR part 1 or 3;
b. Filing any complaint, initiating or causing to be initiated any proceeding, or otherwise asserting or seeking to assert on behalf of themselves or others any right or protection under the DBA, Related Acts, this part, or 29 CFR part 1 or 3;
c. Cooperating in any investigation or other compliance action, or testifying in any proceeding under the DBA, Related Acts, this part, or 29 CFR part 1 or 3; or
d. Informing any other person about their rights under the DBA, Related Acts, this part, or 29 CFR part 1 or 3.

V. CONTRACT WORK HOURS AND SAFETY STANDARDS
ACT
Pursuant to 29 CFR 5.5(b), the following clauses apply to any Federal-aid construction contract in an amount in excess of $100,000 and subject to the overtime provisions of the
Contract Work Hours and Safety Standards Act. These
clauses shall be inserted in addition to the clauses required by 29 CFR 5.5(a) or 29 CFR 4.6. As used in this paragraph, the terms laborers and mechanics include watchpersons and
guards.

1. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any
workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. 29 CFR

5.5. 2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph 1. of this section the contractor and any
subcontractor responsible therefor shall be liable for the unpaid wages and interest from the date of the underpayment.

In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or Attachment 3
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9 mechanic, including watchpersons and guards, employed in violation of the clause set forth in paragraph 1. of this section, in the sum currently provided in 29 CFR 5.5(b)(2)* for each calendar day on which such individual was required or
permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph 1. of this section.
* $31 as of January 15, 2023 (See 88 FR 88 FR 2210) as may be adjusted annually by the Department of Labor, pursuant to the Federal Civil Penalties Inflation Adjustment Act of 1990.

3. Withholding for unpaid wages and liquidated damages
a. Withholding process. The FHWA or the contracting
agency may, upon its own action, or must, upon written
request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the contractor so much of the accrued payments or advances as may be
considered necessary to satisfy the liabilities of the prime contractor or any subcontractor for any unpaid wages;
monetary relief, including interest; and liquidated damages required by the clauses set forth in this section on this contract, any other Federal contract with the same prime contractor, or any other federally assisted contract subject to the Contract Work Hours and Safety Standards Act that is held by the same prime contractor (as defined in § 5.2). The necessary funds may be withheld from the contractor under this contract, any other Federal contract with the same prime contractor, or any other federally assisted contract that is subject to the Contract Work Hours and Safety Standards Act and is held by the same prime contractor, regardless of whether the other contract was awarded or assisted by the same agency, and such funds may be used to satisfy the
contractor liability for which the funds were withheld. b. Priority to withheld funds. The Department has priority to funds withheld or to be withheld in accordance with Section IV paragraph 2.a. or paragraph 3.a. of this section, or both, over claims to those funds by:
(1) A contractor's surety(ies), including without limitation performance bond sureties and payment bond sureties;
(2) A contracting agency for its reprocurement costs;
(3) A trustee(s) (either a court-appointed trustee or a U.S. trustee, or both) in bankruptcy of a contractor, or a contractor's bankruptcy estate;
(4) A contractor's assignee(s);
(5) A contractor's successor(s); or
(6) A claim asserted under the Prompt Payment Act, 31
U.S.C. 3901–3907.

4. Subcontracts. The contractor or subcontractor must insert in any subcontracts the clauses set forth in paragraphs 1. through 5. of this section and a clause requiring the
subcontractors to include these clauses in any lower tier subcontracts. The prime contractor is responsible for
compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs 1. through 5. In the event of any violations of these clauses, the prime contractor and any subcontractor(s) responsible will be liable for any unpaid wages and monetary relief, including interest from the date of the underpayment or loss, due to any workers of lowertier subcontractors, and associated liquidated damages and may be subject to debarment, as appropriate.

5. Anti-retaliation. It is unlawful for any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, or to cause any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, any worker or job applicant for:
a. Notifying any contractor of any conduct which the worker reasonably believes constitutes a violation of the Contract Work Hours and Safety Standards Act (CWHSSA) or its
implementing regulations in this part;
b. Filing any complaint, initiating or causing to be initiated any proceeding, or otherwise asserting or seeking to assert on behalf of themselves or others any right or protection under CWHSSA or this part;
c. Cooperating in any investigation or other compliance action, or testifying in any proceeding under CWHSSA or this part; or
d. Informing any other person about their rights under
CWHSSA or this part.

VI. SUBLETTING OR ASSIGNING THE CONTRACT
This provision is applicable to all Federal-aid construction contracts on the National Highway System pursuant to 23 CFR 635.116.

1. The contractor shall perform with its own organization contract work amounting to not less than 30 percent (or a greater percentage if specified elsewhere in the contract) of the total original contract price, excluding any specialty items designated by the contracting agency. Specialty items may be performed by subcontract and the amount of any such
specialty items performed may be deducted from the total original contract price before computing the amount of work required to be performed by the contractor's own organization (23 CFR 635.116).
a. The term “perform work with its own organization” in paragraph 1 of Section VI refers to workers employed or leased by the prime contractor, and equipment owned or
rented by the prime contractor, with or without operators.

Such term does not include employees or equipment of a
subcontractor or lower tier subcontractor, agents of the prime contractor, or any other assignees. The term may include payments for the costs of hiring leased employees from an employee leasing firm meeting all relevant Federal and State regulatory requirements. Leased employees may only be
included in this term if the prime contractor meets all of the following conditions: (based on longstanding interpretation) (1) the prime contractor maintains control over the
supervision of the day-to-day activities of the leased
employees;
(2) the prime contractor remains responsible for the quality of the work of the leased employees;
Attachment 3
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10 (3) the prime contractor retains all power to accept or exclude individual employees from work on the project; and (4) the prime contractor remains ultimately responsible for the payment of predetermined minimum wages, the
submission of payrolls, statements of compliance and all other Federal regulatory requirements.
b. "Specialty Items" shall be construed to be limited to work that requires highly specialized knowledge, abilities, or equipment not ordinarily available in the type of contracting organizations qualified and expected to bid or propose on the contract as a whole and in general are to be limited to minor components of the overall contract. 23 CFR 635.102.

2. Pursuant to 23 CFR 635.116(a), the contract amount upon which the requirements set forth in paragraph (1) of Section VI is computed includes the cost of material and manufactured products which are to be purchased or produced by the
contractor under the contract provisions.

3. Pursuant to 23 CFR 635.116(c), the contractor shall furnish (a) a competent superintendent or supervisor who is employed by the firm, has full authority to direct performance of the work in accordance with the contract requirements, and is in charge of all construction operations (regardless of who performs the work) and (b) such other of its own organizational resources (supervision, management, and engineering services) as the contracting officer determines is necessary to assure the performance of the contract.

4. No portion of the contract shall be sublet, assigned or otherwise disposed of except with the written consent of the contracting officer, or authorized representative, and such consent when given shall not be construed to relieve the contractor of any responsibility for the fulfillment of the contract. Written consent will be given only after the
contracting agency has assured that each subcontract is evidenced in writing and that it contains all pertinent provisions and requirements of the prime contract. (based on longstanding interpretation of 23 CFR 635.116).

5. The 30-percent self-performance requirement of paragraph (1) is not applicable to design-build contracts; however, contracting agencies may establish their own self-performance requirements. 23 CFR 635.116(d).

VII. SAFETY: ACCIDENT PREVENTION
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts.

1. In the performance of this contract the contractor shall comply with all applicable Federal, State, and local laws governing safety, health, and sanitation (23 CFR Part 635).

The contractor shall provide all safeguards, safety devices and protective equipment and take any other needed actions as it determines, or as the contracting officer may determine, to be reasonably necessary to protect the life and health of
employees on the job and the safety of the public and to protect property in connection with the performance of the work covered by the contract. 23 CFR 635.108.

2. It is a condition of this contract, and shall be made a condition of each subcontract, which the contractor enters into pursuant to this contract, that the contractor and any
subcontractor shall not permit any employee, in performance of the contract, to work in surroundings or under conditions which are unsanitary, hazardous or dangerous to his/her health or safety, as determined under construction safety and health standards (29 CFR Part 1926) promulgated by the
Secretary of Labor, in accordance with Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3704). 29 CFR 1926.10.

3. Pursuant to 29 CFR 1926.3, it is a condition of this contract that the Secretary of Labor or authorized representative thereof, shall have right of entry to any site of contract performance to inspect or investigate the matter of compliance with the construction safety and health standards and to carry out the duties of the Secretary under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3704).

VIII. FALSE STATEMENTS CONCERNING HIGHWAY

PROJECTS
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts.

In order to assure high quality and durable construction in conformity with approved plans and specifications and a high degree of reliability on statements and representations made by engineers, contractors, suppliers, and workers on Federalaid highway projects, it is essential that all persons concerned with the project perform their functions as carefully, thoroughly, and honestly as possible. Willful falsification, distortion, or misrepresentation with respect to any facts related to the project is a violation of Federal law. To prevent any
misunderstanding regarding the seriousness of these and similar acts, Form FHWA-1022 shall be posted on each
Federal-aid highway project (23 CFR Part 635) in one or more places where it is readily available to all persons concerned with the project:
18 U.S.C. 1020 reads as follows:
"Whoever, being an officer, agent, or employee of the United States, or of any State or Territory, or whoever, whether a person, association, firm, or corporation, knowingly makes any false statement, false representation, or false report as to the character, quality, quantity, or cost of the material used or to be used, or the quantity or quality of the work performed or to be performed, or the cost thereof in connection with the submission of plans, maps, specifications, contracts, or costs of construction on any highway or related project submitted for approval to the Secretary of Transportation; or
Whoever knowingly makes any false statement, false
representation, false report or false claim with respect to the character, quality, quantity, or cost of any work performed or to be performed, or materials furnished or to be furnished, in connection with the construction of any highway or related project approved by the Secretary of Transportation; or Whoever knowingly makes any false statement or false
representation as to material fact in any statement, certificate, or report submitted pursuant to provisions of the Federal-aid Roads Act approved July 11, 1916, (39 Stat. 355), as
amended and supplemented;
Shall be fined under this title or imprisoned not more than 5 years or both."
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11 IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL
WATER POLLUTION CONTROL ACT (42 U.S.C. 7606; 2
CFR 200.88; EO 11738)
This provision is applicable to all Federal-aid construction contracts in excess of $150,000 and to all related
subcontracts. 48 CFR 2.101; 2 CFR 200.327.

By submission of this bid/proposal or the execution of this contract or subcontract, as appropriate, the bidder, proposer, Federal-aid construction contractor, subcontractor, supplier, or vendor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal Highway Administration and the Regional Office of the Environmental Protection Agency. 2 CFR Part 200, Appendix II.

The contractor agrees to include or cause to be included the requirements of this Section in every subcontract, and further agrees to take such action as the contracting agency may direct as a means of enforcing such requirements. 2 CFR 200.327.

X. CERTIFICATION REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY AND VOLUNTARY

EXCLUSION
This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, consultant contracts or any other covered transaction requiring FHWA approval or that is estimated to cost $25,000 or more – as defined in 2 CFR Parts 180 and 1200. 2 CFR 180.220 and
1200.220.

1. Instructions for Certification – First Tier Participants:

a. By signing and submitting this proposal, the prospective first tier participant is providing the certification set out below. b. The inability of a person to provide the certification set out below will not necessarily result in denial of participation in this covered transaction. The prospective first tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective first tier participant to furnish a certification or an explanation shall disqualify such a person from participation in this transaction. 2 CFR 180.320.
c. The certification in this clause is a material representation of fact upon which reliance was placed when the contracting agency determined to enter into this transaction. If it is later determined that the prospective participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the contracting agency may terminate this transaction for cause of default. 2 CFR 180.325.
d. The prospective first tier participant shall provide immediate written notice to the contracting agency to whom this proposal is submitted if any time the prospective first tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances. 2 CFR 180.345 and 180.350.
e. The terms "covered transaction," "debarred,"
"suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180, Subpart I, 180.900-180.1020, and 1200. “First Tier Covered Transactions” refers to any covered transaction between a recipient or subrecipient of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a recipient or subrecipient of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as
subcontractors and suppliers).
f. The prospective first tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 2 CFR 180.330.
g. The prospective first tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions," provided by the department or contracting agency, entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. 2 CFR 180.220 and 180.300.
h. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. 2 CFR 180.300; 180.320, and 180.325. A participant is responsible for
ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. 2 CFR 180.335. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the System for Award Management website (https://www.sam.gov/). 2 CFR
180.300, 180.320, and 180.325.
i. Nothing contained in the foregoing shall be construed to require the establishment of a system of records in order to render in good faith the certification required by this clause.

The knowledge and information of the prospective participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. j. Except for transactions authorized under paragraph (f) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 2 CFR 180.325.
* * * * *
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12 2. Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion – First Tier
Participants:
a. The prospective first tier participant certifies to the best of its knowledge and belief, that it and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal
department or agency, 2 CFR 180.335;.
(2) Have not within a three-year period preceding this
proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, 2 CFR 180.800; (3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (a)(2) of this certification, 2 CFR 180.700 and 180.800; and
(4) Have not within a three-year period preceding this
application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. 2 CFR 180.335(d).
(5) Are not a corporation that has been convicted of a felony violation under any Federal law within the two-year period preceding this proposal (USDOT Order 4200.6 implementing appropriations act requirements); and
(6) Are not a corporation with any unpaid Federal tax liability that has been assessed, for which all judicial and
administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability (USDOT Order 4200.6 implementing appropriations act requirements).
b. Where the prospective participant is unable to certify to any of the statements in this certification, such prospective participant should attach an explanation to this proposal. 2 CFR 180.335 and 180.340.
* * * * *

3. Instructions for Certification - Lower Tier Participants:
(Applicable to all subcontracts, purchase orders, and other lower tier transactions requiring prior FHWA approval or estimated to cost $25,000 or more - 2 CFR Parts 180 and 1200). 2 CFR 180.220 and 1200.220.
a. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. b. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government, the department, or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.
c. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous by reason of changed circumstances. 2 CFR 180.365.
d. The terms "covered transaction," "debarred,"
"suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180, Subpart I, 180.900 – 180.1020, and 1200.

You may contact the person to which this proposal is
submitted for assistance in obtaining a copy of those
regulations. “First Tier Covered Transactions” refers to any covered transaction between a recipient or subrecipient of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a recipient or subrecipient of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers).
e. The prospective lower tier participant agrees by
submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated. 2 CFR 1200.220 and 1200.332.
f. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. 2 CFR 180.220 and 1200.220.
g. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the System for Award Management website (https://www.sam.gov/), which is compiled by the General Services Administration. 2 CFR
180.300, 180.320, 180.330, and 180.335.
h. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
i. Except for transactions authorized under paragraph e of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily Attachment 3
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13 excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 2 CFR 180.325.
* * * * *

4. Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion--Lower Tier
Participants:
a. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals:
(1) is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal
department or agency, 2 CFR 180.355;
(2) is a corporation that has been convicted of a felony violation under any Federal law within the two-year period preceding this proposal (USDOT Order 4200.6 implementing appropriations act requirements); and
(3) is a corporation with any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. (USDOT Order 4200.6 implementing appropriations act
requirements)
b. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant should attach an explanation to this proposal.
* * * * *
XI. CERTIFICATION REGARDING USE OF CONTRACT

FUNDS FOR LOBBYING
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts which exceed
$100,000. 49 CFR Part 20, App. A.

1. The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.

2. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

3. The prospective participant also agrees by submitting its bid or proposal that the participant shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such
recipients shall certify and disclose accordingly.

XII. USE OF UNITED STATES-FLAG VESSELS:

This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, or any other covered transaction. 46 CFR Part 381.

This requirement applies to material or equipment that is acquired for a specific Federal-aid highway project. 46 CFR 381.7. It is not applicable to goods or materials that come into inventories independent of an FHWA funded-contract.

When oceanic shipments (or shipments across the Great
Lakes) are necessary for materials or equipment acquired for a specific Federal-aid construction project, the bidder, proposer, contractor, subcontractor, or vendor agrees:

1. To utilize privately owned United States-flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, material, or commodities pursuant to this contract, to the extent such vessels are available at fair and reasonable rates for United States-flag commercial vessels. 46 CFR 381.7.

2. To furnish within 20 days following the date of loading for shipments originating within the United States or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, ‘on-board’ commercial ocean bill-of-lading in English for each shipment of cargo described in paragraph (b)(1) of this section to both the Contracting Officer (through the prime contractor in the case of subcontractor bills-of-lading) and to the Office of Cargo and Commercial Sealift (MAR-620), Maritime
Administration, Washington, DC 20590. (MARAD requires
copies of the ocean carrier's (master) bills of lading, certified onboard, dated, with rates and charges. These bills of lading may contain business sensitive information and therefore may be submitted directly to MARAD by the Ocean Transportation Intermediary on behalf of the contractor). 46 CFR 381.7.

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14 ATTACHMENT A - EMPLOYMENT AND MATERIALS

PREFERENCE FOR APPALACHIAN DEVELOPMENT

HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS
ROAD CONTRACTS (23 CFR 633, Subpart B, Appendix B)
This provision is applicable to all Federal-aid projects funded under the Appalachian Regional Development Act of 1965.

1. During the performance of this contract, the contractor undertaking to do work which is, or reasonably may be, done as on-site work, shall give preference to qualified persons who regularly reside in the labor area as designated by the DOL wherein the contract work is situated, or the subregion, or the Appalachian counties of the State wherein the contract work is situated, except:
a. To the extent that qualified persons regularly residing in the area are not available.
b. For the reasonable needs of the contractor to employ supervisory or specially experienced personnel necessary to assure an efficient execution of the contract work.
c. For the obligation of the contractor to offer employment to present or former employees as the result of a lawful collective bargaining contract, provided that the number of nonresident persons employed under this subparagraph (1c) shall not exceed 20 percent of the total number of employees employed by the contractor on the contract work, except as provided in subparagraph (4) below.

2. The contractor shall place a job order with the State Employment Service indicating (a) the classifications of the laborers, mechanics and other employees required to perform the contract work, (b) the number of employees required in each classification, (c) the date on which the participant estimates such employees will be required, and (d) any other pertinent information required by the State Employment
Service to complete the job order form. The job order may be placed with the State Employment Service in writing or by telephone. If during the course of the contract work, the information submitted by the contractor in the original job order is substantially modified, the participant shall promptly notify the State Employment Service.

3. The contractor shall give full consideration to all qualified job applicants referred to him by the State Employment
Service. The contractor is not required to grant employment to any job applicants who, in his opinion, are not qualified to perform the classification of work required.

4. If, within one week following the placing of a job order by the contractor with the State Employment Service, the State Employment Service is unable to refer any qualified job applicants to the contractor, or less than the number
requested, the State Employment Service will forward a
certificate to the contractor indicating the unavailability of applicants. Such certificate shall be made a part of the contractor's permanent project records. Upon receipt of this certificate, the contractor may employ persons who do not normally reside in the labor area to fill positions covered by the certificate, notwithstanding the provisions of subparagraph (1c) above.

5. The provisions of 23 CFR 633.207(e) allow the
contracting agency to provide a contractual preference for the use of mineral resource materials native to the Appalachian region.

6. The contractor shall include the provisions of Sections 1 through 4 of this Attachment A in every subcontract for work which is, or reasonably may be, done as on-site work.

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EXHIBIT 12-G: REQUIRED FEDERAL-AID CONTRACT LANGUAGE
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Exhibit 12-G
Required Federal-Aid Contract Language
Local Assistance Procedures Manual