Agenda packet — West Sacramento City Council, February 19, 2025 (part 6 of 8)

The information obtained by examination of Department records shall be used only for those governmental functions of the City listed above.

Section 3. That Hinderliter de Llamas and Associates is hereby designated to examine the sales and use tax records of the CDTFA pertaining to sales or transactions and use taxes collected for the City by the CDTFA. The person or entity designated by this section meets all of the following conditions, which are also included in the contract between the City and Hinderliter de Llamas and Associates.
a) has an existing contract with the City to examine those sales or transactions and use tax records;
b) is required by that contract to disclose information contained in, or derived from, those sales or transactions and use tax records only to the officer or employee authorized under Section 1 of this resolution to examine the information.
c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract;
d) is prohibited by that contract from retaining the information contained in, or derived from, those sales or transactions and use tax records, after that contract has expired.

BE IT FURTHER RESOLVED that the information obtained by examination of CDTFA records shall be used only for purposes related to the collection of City sales or transactions and use taxes by the CDTFA pursuant to the contract between the City and the CDTFA and for those purposes relating to the governmental functions of the City listed in section 2 of this resolution.

Section 4. That Hinderliter de Llamas and Associates is hereby designated to examine the transactions and use tax records of the CDTFA pertaining to any petition or appeal for the reallocation/redistribution of sales or transactions and use taxes that was filed by Hinderliter de Llamas and Associates on behalf of the City pursuant to the contract between Hinderliter de Llamas and Associates and City. The person or entity designated by this section meets all of the following conditions, which are also included in the contract between the City Hinderliter de Llamas and Associates:
a) has an existing contract with the City to examine those sales or transactions and use tax records;
b) is required by that contract to disclose information contained in, or derived from, those sales or transactions and use tax records only to the officer or employee authorized under Section 1 of this resolution to examine the information.
c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract;
d) is prohibited by that contract from retaining the information contained in, or derived from, those sales or transactions and use tax records, after that contract has expired.

Section 5. That this resolution supersedes all prior resolutions of the City Council of the City of West Sacramento adopted pursuant to subdivision (b) of Revenue and Taxation Code section 7056.
1059
Resolution 25-25 Authorizing Examination of CDTFA Records

Page 3 ends

PASSED AND ADOPTED by the City Council of the City of West Sacramento this 19th day of February 2025, by the following vote:

AYES:

NOES:

ABSENT:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
1060

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 19, 2025 ITEM # 16
SUBJECT:

CONSIDERATION OF URGENCY ORDINANCE 25-5 AMENDING CHAPTER 9.32

OF THE CITY OF WEST SACRAMENTO MUNICIPAL CODE

TO ALLOW FOR REGULATION OF ACTIVITIES AT SUTTER HEALTH PARK INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Jason Winger, Lieutenant
Police Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide sufficient information to the City Council to adopt Ordinance 25-5 enacting Chapter 9.32 of the City of West Sacramento Municipal Code to allow for regulation of activities at Sutter Health Park. Ordinance 25-5 is an urgency measure that is needed for immediate preservation of public peace, health, and safety.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Adopt Ordinance 25-5 (Attachment 1), amending Chapter 9 of the City of West Sacramento Municipal Code related to special events within the city limits of the City of West Sacramento; and 2) Declare that Ordinance 25-5 is an urgency measure that is needed for the immediate preservation of the public peace, health, and safety, pursuant to the authority granted to general law cities under Government Code Section 36937(b) based on the recitals and findings contained in Ordinance 25-5.

BACKGROUND
Sutter Health Park, formerly known as Raley Field, is a baseball stadium in West Sacramento, California, and is the home of the Sacramento River Cats, a Minor League Baseball team. On April 4, 2024, the Athletics Major League Baseball team announced an agreement with the ownership of the Sacramento River Cats to relocate the team to West Sacramento for the 2025-27 seasons while the club's new ballpark is being built in Las Vegas.

Sutter Health Park will continue as the home of the Sacramento River Cats in addition to the Athletics. The first baseball game of the season at Sutter Health Park is scheduled for March 23, 2025.

In anticipation of the start of the season, staff consulted with Sutter Health Park, River Cats, and Athletics officials as well as other California venues that host Major League Baseball games. Most venues have procedures in place substantially similar to those proposed in Ordinance 25-5 in order to ensure public safety personnel have the tools needed to protect the safety of the public, players and entertainers, and venue staff.

ANALYSIS
The safety of the public, players and staff at Sutter Health Park is a top priority for the City of West Sacramento.

Incidents and violations related to public safety have occurred at or near Sutter Health Park, creating potential risks to public health, safety and welfare. The City of West Sacramento has a vested interest in ensuring that public safety regulations and ordinances are adequately enforced within the confines of Sutter Health Park during events, practices, and other activities. The first game of the season at Sutter Health Park is March 23, which does not allow for sufficient time for a second reading, and a thirty (30) day enactment period. Ordinance 25-5 is an urgency measure that is needed for the immediate preservation of the public peace, health and safety. The City must act immediately in order to protect the public safety, health and general welfare and allow for the safe and orderly management and operation of Sutter Health Park and associated parking facilities.

The major components of Ordinance 25-5 are as follows:

Effective Date: Ordinance 25-5 will take effect on February 19, 2025.

Activities Prohibited within the stadium and arena:

No Person shall:
 Intentionally throw, discharge, launch or spill any solid object within Sutter Health Park.  Discharge any smoke bombs, fireworks, or stink bombs within Sutter Health Park.  Enter any areas Sutter Health Park not open to the general public. 1061
Ordinance 25-5 Sutter Health Park
February 19, 2025

Page 2 ends

 Operate a UA(Unmanned Aircraft), UAS(Unmanned Aerial Systems), Civil UAS, or Model Aircraft within 1,000 feet measured horizontally from the property line of Sutter Health Park.

Activities Prohibited within the parking facilities:

No person shall:
 Throw, discharge, launch or spill any solid object, or otherwise cause such objects or substances to be maliciously and/or in a manner that disturbs public order or causes a threat to public safety. thrown, discharged, launched, spilled or to become airborne within a parking facility.  Discharge any smoke bombs, fireworks, or stink bombs within a parking facility.

Violations of any of these provisions will be deemed a misdemeanor punishable by imprisonment not to exceed six months, or by fine not to exceed one thousand dollars ($1,000.00), or both.

Environmental Considerations
This action is not a project that is subject to CEQA because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment. (Pub. Resources Code, § 21065; CEQA Guidelines § 15060(c), 15378(a).)
Commission Recommendation
Ordinance 25-5 is an urgency measure that is needed for the immediate preservation of the public peace, health, and safety and thus Commission recommendation was not solicited for this report.

Strategic Plan Integration
Ordinance 25-5 aligns with the 2024 City Council Strategic Plan priority Core Services & Infrastructure - Sustain a financially sound city in which everyone feels safe and secure, with quality services and well-maintained infrastructure.

Alternatives
The Council’s primary alternatives are as follows:

1. Not adopt Ordinance 25-5. This alternative is not recommended because Ordinance 25-5 is an urgency measure that is needed for the immediate preservation of the public peace, health, and safety.

2. Direct staff to consider different protections. This alternative is not recommended because the protections included in Ordinance 25-5 have been drafted in concurrence with the City Attorney’s office.

Coordination and Review
This report was coordinated with the City Attorney’s Office, the City Manager’s Office, and Sutter Health Park.

Budget/Cost Impact
There are no direct budget/cost impacts from Ordinance 25-5.

ATTACHMENT

1. Ordinance 25-5
1062
ORDINANCE 25-5

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST SACRAMENTO ADDING CHAPTER 9.32 TO THE CITY OF WEST

SACRAMENTO MUNICIPAL CODE RELATED TO SECURITY AT SUTTER HEALTH PARK WHEREAS, the safety of the public, players and staff at Sutter Health Park is a top priorty for the City of West Sacramento ; and
WHEREAS, the additional crowds and public attention arising from the use of Sutter Health Park for Major League Baseball home games creates greater potential risks to public health, safety, and welfare; and
WHEREAS, the City of West Sacramento has a critical interest in ensuring that public safety regulations and ordinances are adequately enforced within Sutter Health Park and supporting parking facilities during events, practices, and other activites; and WHEREAS, the City Council wishes to add Chapter 9.32 of the City Muncipal Code in order to ensure the safety and security of members of the public attending and individuals working at or participating in events occuring at Sutter Health Park.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO DOES ORDAIN AS FOLLOWS:

Section 1. Purpose and Authority. The purpose of this Ordinance is to adopt Chapter 9.32 of the City of West Sacramento Municipal Code related to security at Sutter Health Park in order to protect the public health, safety, and general welfare and allow for the safe and orderly management and operation of Sutter Health Park and associated parking facilities. The Ordinance is enacted in accordance with the authority granted to cities by the California Constitution and State law.

Section 2. Findings. This ordinance is adopted as an urgency ordinance and as such shall be immediately effective upon adoption in accordance with Government Code Section 36937(b).

Based on evidence presented to the Council at its regular meeting of February 6, 2025, the Council hereby finds that based on the following, the immediate preservation of public peace, health and safety require that this ordinance take effect upon adoption:
a. The safety of the public, players, and staff at Sutter Health Park is a top priority for the City of West Sacramento.
b. The risk of incidents and violations related to public safety at or near Sutter Health Park, especially in light of significantly larger attendance at events and the significant increase in the frequency of events engendered by the use of Sutter Health Park for home games of Major League Baseball's A's.
c. The critical interest in ensuring that its public safety personnel have the tools necessary to protect public peace, health, and safety within the confines of Sutter Health Park and associated parking facilities during events, practices, and other activities. d. The fact that the first game of the season at Sutter Health Park will occur on March 23, 2025, which does not allow for sufficient time for the regular ordinance adoption 1063
process of two readings of the ordinance and a delay of thirty (30) days before an ordinance is effective make it essential that this ordinance become effective immediately upon adoption.

Section 3. Enactment. Chapter 9.33 is hereby added to the City of West Sacramento Municipal Code, to read as follows:

Chapter 9.32 - SECURITY FOR EVENTS AT SUTTER HEALTH PARK

9.32.010 Purpose and intent.

This chapter shall regulate security at Sutter Health Park and is enacted for the purpose and intent of protecting the public health, welfare and safety of the spectators and participants at events held at the facilities regulated by this Chapter.

9.32.020 Definitions.

Whenever in this Chapter the words or phrases in this section are used, they shall have the following meanings:
"Area not open to the general public," includes any area within the Complex which is either plainly marked as not being open to the general public or posted with police, security or other stadium or arena personnel who state that these areas are closed to the general public when such police, security, or other stadium or arena personnel are either in uniform or identify themselves as acting in such capacity.
"Sutter Health Park" or "SHP" means that certain multipurpose sports structure located in the city, the peripheral boundaries of which are the gates for access and egress and the walls and fences surrounding the outer perimeter of the building. "Authority" means the owner or operator of Sutter Health Park. "Authorized representative" means the responsible officer or the person designated by the Authority as responsible for the management of the complex. “Civil UAS” shall mean an Unmanned Aircraft or Unmanned Aircraft system operated by any person for any purposes other than strictly hobby or recreational purposes, including, but not limited to, commercial purposes in furtherance of, or incidental to, any business or media service or agency.
"Complex" includes SHP and Parking Facilities.
"Conclusion of any event" means the expiration of the allotted playing time or termination of play in relation to any particular sporting event. In relation to non-sporting events, the event shall be deemed concluded at the time designated by the license granted for the use of the complex or any portion thereof, or the end of any particular band performance, stage show, program, or concert, whichever is earlier.
"Event" shall refer to any sporting, athletic, musical, or other type of scheduled activity, conducted under contract with any authorized representative and authorized by the City of West Sacramento, occurring within the complex.
“Model Aircraft” shall mean an Unmanned Aircraft or Unmanned Aircraft System operated by any person strictly for hobby or recreational purposes. 1064

Page 3 of 6 ends

"Outside seating area" includes all seats in SHP for which a ticket was issued and all adjacent aisleways. It does not include enclosed suite areas.
“Operate” shall mean to pilot, steer, direct, fly, guide, or manage an Unmanned Aircraft or Unmanned Aircraft System through the air remotely. The term “operate” includes, without limitation, managing or initiating an electronic control system that pilots, steers, direct, flies or manages an Unmanned Aircraft or Unmanned Aircraft System. "Parking facility" means all parking areas, entrances and exits continuous from street grade and all passenger waiting areas when those parking areas are authorized to be used and are being used to support events occurring at SHP.
"Parking space" means any area marked with lines designating a parking space at a parking facility. Parking spaces may be marked for small cars or for standard size cars. "Person" means and includes any person, association, partnership, firm or corporation. "Press level area" includes the inside area of SHP reserved for use by members of the press or media.
"Security personnel" shall refer to all employees, contractors, employees of contractors, or other agents of the authorized representative charged with responsibility for the orderly conduct of individuals attending stadium and arena events.
“Unmanned Aircraft” or “UA” shall mean an aircraft, including, but not limited to, an aircraft commonly known as a “drone,” that is operated without the possibility of direct human intervention from within or on the aircraft.
“Unmanned Aircraft System” or “UAS” shall mean an Unmanned Aircraft and associated elements, including, but not limited to, any communication links and components that control the Unmanned Aircraft.
"Vehicle" shall have the same meaning as that contained in Section 670 of the California Vehicle Code.

9.32.030 Activities prohibited within the stadium and arena.

The following activities are prohibited within SHP.

A. No person shall intentionally throw, discharge, launch or spill any solid object (including footballs, baseballs, beach balls, Frisbees or other such devices) or liquid substance or otherwise cause such object or substance to be thrown, discharged, launched, spilled or to become airborne.

B. No person shall explode, set off, discharge or otherwise release or cause to be released any smoke bomb, fireworks, stink bomb, or other substance which is physically harmful or otherwise irritating, offensive, repugnant or disgusting to the eyes or sense of smell.

C. No person shall enter any area not open to the general public, or any other area set apart for the participants, performers, officials, attendants or service personnel at any time before, during, or after a stadium or arena event.

D. No person shall bring into SHP or possess within SHP any can or bottle or any thermos, vacuum bottle, canteen or other similar container containing alcohol unless expressly authorized by the authorized representative.

E. No person shall gain or attempt to gain admittance to SHP except through an access gate open for public access and by presenting a valid event ticket or otherwise paying 1065

Page 4 of 6 ends

the posted charge required for admission or to enter or attempt to enter SHP during non-event days or hours without permission.

F.. No person shall behave in so noisy, boisterous or rowdy a manner as to disturb spectators or participants at any SHP event so that assigned personnel must address the person to cease or prevent a recurrence of the noisy, boisterous or rowdy behavior.

I. No person shall refuse to obey a lawful ejectment order made pursuant to enforcement of this section, or shall re-enter SHP during the event that person was ejected from by purchase of another ticket or by any other means.

J. No person shall bring into or possess within SHP any noise-making device including but not necessarily limited to air horns, powered megaphones, bugles, drums, tambourines or other musical instruments unless expressly authorized.

K. No person shall lead, conduct or otherwise bring or allow to remain in SHP any animal, bird, fish or reptile, except trained guide dogs or dogs for the disabled certified by the state of California and which are in actual use, or as otherwise permitted by federal or state law.

L. No person shall remain within SHP more than one hour after the conclusion of the event for which admitted. It is unlawful for any person to refuse to obey the lawful order of law enforcement officers or security personnel made pursuant to enforcement of this subsection.

M. Subsections A through L of this section shall not apply to any duly authorized employee, agent or officer of the authorized representative while acting in the course and scope of his or her employment, nor shall it apply to any duly authorized participant, performer, official, security or service personnel specifically authorized to perform such an act by the authorized representative while acting in the scope of his or her employment or participation.

N. No person shall violate any local ordinance or state law.

O. No person shall smoke any combustible substance in SHP.

P. No person shall remain standing in or block any aisle or passageway beyond the time reasonably necessary to transit the aisle or passageway and where the effect of standing or blocking the aisle or passageway is to unreasonably interfere with the passage of other persons. Aisle or passageway shall mean those areas immediately adjacent to the seating areas that are intended as walkways leading to or from seats or exits. Aisle or passageway shall also mean the concourse areas when large crowds have gathered in sufficient numbers such that standing or blocking the concourse area unreasonably interferes with the passage of other persons.

Q. It is unlawful to operate a UA, UAS, Civil UAS, or Model Aircraft within 1,000 feet measured horizontally from the property line of Sutter Health Park.

9.32.040 Activities prohibited within the parking facilities.

The following activities are prohibited within parking facilities.

A. No person shall maliciously and/or in a manner that disturbs public order or causes a threat to public safety throw, discharge, launch or spill any solid object including footballs, baseballs, Frisbees and other such devices or liquid substances, or otherwise cause such objects or substances to be maliciously and/or in a manner that disturbs 1066

Page 5 of 6 ends

public order or causes a threat to public safety thrown, discharged, launched, spilled or to become airborne within a parking facility.

B. No person shall explode, set off, discharge, or otherwise release or cause to be released any smoke bomb, fireworks, stink bomb, or other substance which is physically harmful or otherwise irritating, offensive, repugnant, or disgusting to the eyes or sense of smell within a parking facility.

C. 1. No person shall participate in any activity, including, but not limited to vehicle driver training, running, jogging, volleyball, baseball, soccer, football, roller skating, bicycle riding, skateboarding or Frisbee within a parking facility unless expressly authorized by the authorized representative.

2. No tables, barbecues, chairs, umbrellas or other objects shall be permitted on walkways and promenades in the inner areas of a parking facility without the written permission of the authorized representative.

D. No person shall lead, conduct or otherwise bring or allow to remain in a parking facility any animal, bird, fish or reptile except trained guide dogs or dogs for the disabled certified by the state of California and which are in actual use or as otherwise permitted by federal or state law.

E. No person shall bring or attempt to bring a vehicle into a parking facility without paying the prescribed charge required for admission. No employee of the authorized representative or any employee of any organization holding an event at the complex shall enter or attempt to enter a parking facility without presenting a valid ticket or pass to that event, or a pass or I.D. indicating that the person is an on-duty employee working the event.

F. For purposes of the California Vehicle Code, all surfaced areas of a parking facility, on which vehicles normally travel to enter and leave parking spaces or a parking facility, shall be considered "highways" as defined in California Vehicle Code Section 360.

G. 1. No person shall park or stand a vehicle in more than one parking space. If the vehicle exceeds twenty (20) feet in length, the driver thereof shall park said vehicle in parking spaces for standard size vehicles and pay for the additional space and display evidence of such payment.

2. No person shall utilize in any manner more than the parking space that his or her vehicle is entitled to occupy under the provisions of this Chapter. Roadways and fire lanes shall remain clear of vehicles and objects to maximize use for traffic circulation.

H. The Authority may set a reasonable closing time for parking facilities following an event.

No person shall remain within a parking facilities after being informed by a police officer or security personnel the facilities are closed. No person shall refuse to obey the lawful order of a police officer or security personnel made pursuant to enforcement of this subsection.

I. No person shall bring, or cause to be brought, for the purposes of sale or barter, or have for sale, or sell or exchange, or offer for sale or exchange any food, drink, service, goods, wares, ticket or merchandise within any portion of a parking facility including the perimeter sidewalk of the complex without first having obtained a city business tax certificate and express permission from the authorized representative.

K. Subsections A through J of this section shall not apply to any duly authorized employee, agent or officer of the Authorized Representative while acting in the course and scope of his or her employment, nor shall it apply to any duly authorized participant, performer, 1067

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official, security or service personnel specifically authorized to perform such an act by the authorized representative while acting in the scope of his or her employment or participation.

9.32.050 Penalties.

A. Any person violating any provision of this Chapter may be ejected from the complex by security personnel of the authorized representative.

B. In addition to the penalties described in subsection A of this section, violations of this Chapter is a misdemeanor punishable by imprisonment not to exceed six months, or by fine not to exceed one thousand dollars ($1,000.00), or both.

Section 4. Severability. If any provision of this chapter, or the application of any such provision to any person or circumstance shall be held invalid, the remainder of this chapter, to the extent it can be given effect, or the application of those provisions to persons or circumstances other than those as to which it is held invalid, shall not be affected thereby, and to this end the provisions of this chapter are severable.

Section 5. Effective Date and Publication. This ordinance shall take effect immediately upon its adoption. Pursuant to Resolution 99-46 the ordinance was published in summary format prior to adoption, and a summary will be published within 15 days after adoption in a paper of general circulation published and circulated within the City of West Sacramento.

PASSED AND ADOPTED by the City Council of the City of West Sacramento this 19th day of February, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Guerrero, Mayor
ATTEST: Approved as to form:

Jennifer Cusmir, City Clerk Jeffrey Mitchell, City Attorney 1068

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 19, 2025 ITEM # 17
SUBJECT:

CONSIDERATION FOR APPROVAL OF MOTOROLA RADIO EQUIPMENT LEASE AGREEMENT AND ADOPTION OF RESOLUTION 25-23 APPROVING BUDGET

APPROPRIATIONS FOR THE PURCHASE
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Jason Winger, Police Lieutenant
Police Department
ATTACHMENT [ X ] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with information needed to approve the purchase and financing of Motorola radio equipment for a radio communication improvement project for all City departments to meet current operational needs, growth and replace non-supported radios.

RECOMMENDED ACTION
Staff respectfully recommends the Council:

1. Adopt resolution 25-23 authorizing a 10-year financing agreement with Motorola for the purchase of radio equipment in the amount of $ $5,497,070 and a budget allocation of $588,761 which includes $203,520 for Motorola Smart Services, $285,241 for Sutter Buttes Communications for programming and installation of equipment, as those items are not able to be financed, and $100,000 contingency budget; and

2. Authorize the City Manager or designee to execute the agreement with Motorola in substantially the form shown in Attachment 3 to this report; and

3. Authorize the City Manager or designee to execute an agreement with Sutter Buttes Communications (to be executed at a later date); and

4. Authorize the City Manager or designee to execute change orders up to $100,000; and

5. Authorize the City Manager or designee to take any actions necessary to effectuate the proposed Municipal Lease-Purchase Agreement/Tax Exempt Financing, including without limitation, making nonsubstantive changes or amendments to the agreements and executing other related documents with approval from the City Attorney.

BACKGROUND
The City of West Sacramento is a member of the Sacramento Regional Radio Communications System (SRRCS) which is a regional P25 800-megahertz system. The Police, Fire, Public Works, Parks and Recreation and Community Development Departments are each users of mobile, portable, and base station radios, which operate on the SRRCS system. In 2013, SRRCS migrated to the P25 technology upgrade, which resulted in a significant purchase of radios and other associated equipment to maintain operation on the system. This was funded through a 10-year financing plan which concluded in 2024. Many of the radios purchased at that time have since been discontinued and are no longer supported by Motorola if the radio fails. Many of these radios remain in operation but cannot be repaired or serviced. Additionally, the City’s staff growth and operational needs have exceeded the number of radios available.

In 2020, the Police Department was approved for the purchase of additional radios and upgrades to existing radios to address growth in the Department and operational needs. This purchase was intended for a finance plan with Motorola. This occurred during the COVID-19 Pandemic and the necessary financing was not obtained.

In addition to general growth and radio needs for many City departments as well as the conclusion of the lifespan of many radios, the Police Department will experience a significant increase in staffing and supplemental law enforcement support from outside agencies to support the addition of the Athletics MLB team to West Sacramento and the concurrent River Cats MLB season. The Police Department and other City departments do not have sufficient radios to provide to staff to meet the increase in staffing to support day to day operations, baseball operations, special events and citywide emergency operations.

This city radio communications upgrade project is being led by the Police Department on behalf of all City departments to meet the need for growth and to support the increase in operational communications needs for 1069
Motorola Radio Equipment Purchase
February 19, 2025

Page 2 ends

the next 10 years. Motorola offers a discounted rate for large purchases. The requested purchase outlined in the report will provide a 35% discount on equipment being purchased from Motorola.

ANALYSIS
In preparation for this project, staff received input from each department on their radio needs for the next 10 years to address deficiencies, growth and operational needs. Each department provided their needs, which were used to prepare the purchase request.

This purchase will meet the needs of all departments, correct current deficiencies in radio capabilities and accommodate the anticipated need for growth in support of Measure O and the increased operational needs of all City departments to support baseball, special events and emergency operations. This includes the creation of a Police Department radio cache, which will support baseball and large event operational needs as well as emergency operations in which outside agencies will support emergency operations.

Staff have concluded that the requested radio communications upgrades will meet the City’s current and future needs and provide radio communications capabilities to staff needed for day-to-day operations, baseball operations, special events and emergency operations. On that basis, staff requests Council approval of staff’s recommended actions.

Strategic Plan Integration
This action furthers the City’s strategic principles of ensuring our community is “Safe and Secure” and provides quality services and well-maintained infrastructure.

Alternatives
The Council’s primary alternatives are summarized below:

1. Approve Resolution 25-23, authorizing the City Manager or his designee to execute the agreement with Sutter Buttes Communications and Motorola without financing and allocate $5,985,831 in budget funds for the purchases shown in Attachments 1 and 5 to this report and take any actions necessary to effectuate the proposed agreement, including without limitation making non-substantive changes or amendments to the agreement and executing other related documents.

2. Direct staff to return at a future date with a modified version of Resolution 25-23 and/or the proposed agreement.

3. Decline approval of staff’s recommended actions and direct staff not to pursue this item further.

Coordination and Review
This report was coordinated with Police, Fire, Public Works, Parks and Recreation, Community Development, City Manager’s Office, City Attorney and Finance Department staff. The report was reviewed by Police Department, City Manager’s Office, City Attorney and Finance Department staff.

Budget/Cost Impact
The SRRCS radio system is a Motorola system and therefore sole sourced from Motorola as a signature of the SRRCS agreement. Sutter Buttes Communications is the Motorola vendor for our region covering radio programming and warranty and is therefore the sole vendor for this service.

The overall cost for this project is $5,985,831. To offset this cost as a single year expense, the Motorola finance plan has been identified as a mechanism to lessen the initial budget impact and share the cost over the 10 years of the financing plan. Pursuant to the proposed agreement, an initial cost of $488,761 in non-financed expenses would be paid at the onset of this agreement. The amount of $4,246,761 would be financed with an annual cost (including interest) of $549,707 over 10 years, with the first payment due one year after execution of the agreement. Resolution 25-23, which authorizes the proposed appropriation from the Measure N fund, is included as Attachment 6.
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Motorola Radio Equipment Purchase
February 19, 2025

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ATTACHMENTS

1. Motorola Quote

2. Financing Proposal

3. Financing Lease Agreement

4. Financing Equipment List

5. Sutter Buttes Services Quote

6. Resolution 25-23
1071
Quote Notes:

Line # Item Number Description Quantity Term Unit List Price Ext. List Price Discount % Discount $ Unit Sale Price Ext. Sale Price APC Parametric Data APX™ NEXT
1 H55TGT9PW8AN APX NEXT; ALL-BAND MODEL 4.5 PORTABLE. 100 $8,241.00 $824,100.00 35.00% $2,884.35 $5,356.65 $535,665.00 0437 SYSTEMID = 05F2 1a H499KC ENH: SUBMERSIBLE (DELTA T). 100 $165.00 $16,500.00 35.00% $57.75 $107.25 $10,725.00 0437 1b H38DA ADD: SMARTZONE OPERATION. 100 $1,320.00 $132,000.00 35.00% $462.00 $858.00 $85,800.00 0437 1c Q806CH ADD: ASTRO DIGITAL CAI OPERATION. 100 $567.00 $56,700.00 35.00% $198.45 $368.55 $36,855.00 0437 1d QA09028AA ADD: VIQI VC RADIO OPERATION. 100 $110.00 $11,000.00 35.00% $38.50 $71.50 $7,150.00 0437 1e QA03399AK ADD: ENHANCED DATA. 100 $165.00 $16,500.00 35.00% $57.75 $107.25 $10,725.00 0437 1f QA00580BA ADD: TDMA OPERATION. 100 $495.00 $49,500.00 35.00% $173.25 $321.75 $32,175.00 0437 1g QA09001AM ADD: WIFI CAPABILITY. 100 $330.00 $33,000.00 35.00% $115.50 $214.50 $21,450.00 0437 1h QA09113AA ADD: BASELINE RELEASE SW. 100 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0437 1i Q361CD ADD: P25 9600 BAUD TRUNKING. 100 $330.00 $33,000.00 35.00% $115.50 $214.50 $21,450.00 0437 1j QA09030AA
ADD: MOTOROLA HOSTED RADIOCENTRAL W
CPS. 100 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0437 Incomplete 1k QA09016AA ADD: LTE FOR VERIZON LTE SERVICE. 100 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0437 ENDUSERT = POLICE PROTECTION 1l Q173CA ADD: SMARTZONE OMNILINK. 100 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0437 1m Q15AU
ADD: AES/DES-XL/DES-OFB ENCRYPTION
AND ADP. 100 $879.00 $87,900.00 35.00% $307.65 $571.35 $57,135.00 0437 1n Q498BN ENH: ASTRO 25 OTAR W/ MULTIKEY. 100 $814.00 $81,400.00 35.00% $284.90 $529.10 $52,910.00 0437 1o G996AP ADD: PROGRAMMING OVER P25 (OTAP). 100 $110.00 $11,000.00 35.00% $38.50 $71.50 $7,150.00 0437 2 LSV01S03446A APX NEXT DMS ESSENTIAL. 100 7 YEARS $484.60 $48,460.00 0.00% $0.00 $484.60 $48,460.00 0723 3 LSV01S03082A RADIOCENTRAL PROGRAMMING. 100 5 YEARS $160.20 $16,020.00 0.00% $0.00 $160.20 $16,020.00 0724 4 PSV01S02944A PROVISIONING SUPPORT. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0712 TEMAILAR =
[email protected],CUSTNAME
= Bill, Corey,SYSTEMID = 05F2
5 SSV01S01407A SMARTPROGRAMMING. 100 5 YEARS $375.00 $37,500.00 0.00% $0.00 $375.00 $37,500.00 0712 6 SSV01S01406A SMARTCONNECT. 100 5 YEARS $375.00 $37,500.00 0.00% $0.00 $375.00 $37,500.00 0712 7 NNTN9216A
BATTERY PACK,IMPRES GEN2, LIION,IP68,
4400T. 140 $248.05 $34,727.00 35.00% $86.82 $161.23 $22,572.20 0453 8 PSV00S01424A APX NEXT PROVISIONING. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0700 Incomplete 9 PSV01S02940A SMARTMAPPING ENABLEMENT. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0712 TEMAILAR = [email protected] 10 SSV01S01907A SMARTMAPPING. 100 5 YEARS $375.00 $37,500.00 0.00% $0.00 $375.00 $37,500.00 0712 11 PSV01S02941A SMARTMESSAGING ENABLEMENT. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0712 TEMAILAR = [email protected] 12 SSV01S01476A SMARTLOCATE. 100 5 YEARS $375.00 $37,500.00 0.00% $0.00 $375.00 $37,500.00 0712 13 SSV01S01906A SMARTMESSAGING. 100 5 YEARS $375.00 $37,500.00 0.00% $0.00 $375.00 $37,500.00 0712 14 NNTN9199A
IMPRES 2 SUC, 3.0A, 120VAC, TYPE A PLUG,
NA. 100 $169.56 $16,956.00 35.00% $59.35 $110.21 $11,021.00 0785 15 NNTN9115A
CHARGER, MULTI-UNIT, IMPRES G2, 6-DISP,
US/NA/CA/LA PLUG, ACC-CHARGER. 10 $1,420.20 $14,202.00 35.00% $497.07 $923.13 $9,231.30 0785 0 Quote Number: QUOTE-2859717
Billing Address: Shipping Address: Quote Name: West Sac PD/FD Subs Upgrades Quote Created By:
v6.1
WEST SACRAMENTO POLICE DEPT, CITY OF WEST SACRAMENTO POLICE DEPT, CITY OF Quote Date: 2025-01-08 Bill Corey W SACRAMENTO POLICE DEPT, CITY OF W SACRAMENTO POLICE DEPT, CITY OF Expiration Date: 2025-03-09 Public Safety Account Exec Delivery Address: Quote Summary: West Sac Police and Fire Subscriber Quote WEST SACRAMENTO CA, 95605 WEST SACRAMENTO CA, 95605 Contract Name: 22575 - SACRAMENTO, CA [email protected] 530-673-3475
Customer: WEST SACRAMENTO POLICE DEPT, CITY OF Currency: USD Contact Name: Jason Winger
Contact Email: [email protected]
Contact Phone: 9166174900
Sutter Buttes Communications, Inc.
445 Palora Ave, Yuba City, CA 95991
Terms and Conditions: 10 Year Finance Option (3) Please follow attached PO Instructions (1) This proposal is for EQUIPMENT ONLY
(2) Programming/Installation Quoted Separately

POLICE DEPARTMENT EQUIPMENT
1072
16 PMMN4136B
ACCESSORY KIT,XVP830 REMOTE SPEAKER
MICROPHONE NO CHANNEL KNOB. 105 $486.00 $51,030.00 35.00% $170.10 $315.90 $33,169.50 0372 Standalone Items
17 PMLN7948A

APX NEXT HYBRID LEATHER HOLSTER,
STANDARD BATTERY. 100 $91.80 $9,180.00 35.00% $32.13 $59.67 $5,967.00 0271 APX™ 8500
18 M37TSS9PW1AN APX8500 ALL BAND MP MOBILE. 100 $6,129.00 $612,900.00 35.00% $2,145.15 $3,983.85 $398,385.00 0681 Reflects January Price Increase 18a GA00580AA ADD: TDMA OPERATION. 100 $495.00 $49,500.00 35.00% $173.25 $321.75 $32,175.00 0681 18b G51AT ENH:SMARTZONE. 100 $1,650.00 $165,000.00 35.00% $577.50 $1,072.50 $107,250.00 0681 18c B18CR ADD: AUXILIARY SPKR 7.5 WATT APX. 100 $66.00 $6,600.00 35.00% $23.10 $42.90 $4,290.00 0681 18d G843AH ADD: AES ENCRYPTION AND ADP. 100 $523.00 $52,300.00 35.00% $183.05 $339.95 $33,995.00 0681 18e G89AC ADD: NO RF ANTENNA NEEDED. 100 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 18f G444AH ADD: APX CONTROL HEAD SOFTWARE. 100 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 18g G67EH ADD: REMOTE MOUNT E5 MP. 100 $327.00 $32,700.00 35.00% $114.45 $212.55 $21,255.00 0681 18h GA01517AA DEL: NO J600 ADAPTER CABLE NEEDED. 100 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 18i G806BL ENH: ASTRO DIGITAL CAI OP APX. 100 $567.00 $56,700.00 35.00% $198.45 $368.55 $36,855.00 0681 18j GA01670AA ADD: APX E5 CONTROL HEAD. 100 $717.00 $71,700.00 35.00% $250.95 $466.05 $46,605.00 0681 18k W22BA ADD: STD PALM MICROPHONE APX. 100 $79.00 $7,900.00 35.00% $27.65 $51.35 $5,135.00 0681 18l QA09113AB ADD: BASELINE RELEASE SW. 100 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 18m G361AH ENH: P25 TRUNKING SOFTWARE APX. 100 $330.00 $33,000.00 35.00% $115.50 $214.50 $21,450.00 0681 18n GA09008AA ADD: GROUP SERVICES. 100 $165.00 $16,500.00 35.00% $57.75 $107.25 $10,725.00 0681 18o HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM. 100 $604.80 $60,480.00 0.00% $0.00 $604.80 $60,480.00 0185 18p GA09001AA ADD: WI-FI CAPABILITY. 100 $330.00 $33,000.00 35.00% $115.50 $214.50 $21,450.00 0681 18q G298AS ENH: ASTRO 25 OTAR W/ MULTIKEY. 100 $814.00 $81,400.00 35.00% $284.90 $529.10 $52,910.00 0681 18r QA03399AA ADD: ENHANCED DATA APX. 100 $165.00 $16,500.00 35.00% $57.75 $107.25 $10,725.00 0681 18s GA01630AA ADD: SMARTCONNECT. 100 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 18t G996AS ENH: OVER THE AIR PROVISIONING. 100 $110.00 $11,000.00 35.00% $38.50 $71.50 $7,150.00 0681 18u GA00250AA
ADD: GNSS/BT-WIFI THRU MNT ANT, 17FT
LOW LOSS PFP-100A/240, QMA. 100 $110.00 $11,000.00 35.00% $38.50 $71.50 $7,150.00 0681 Standalone Items
19 PMUN1034G O3 CONTROL HEAD. 25 $1,691.88 $42,297.00 35.00% $592.16 $1,099.72 $27,493.00 0362 Standalone Items
20 PMLN4958B O3 CAN 17' EXTENSION CABLE. 25 $178.48 $4,462.00 35.00% $62.47 $116.01 $2,900.25 0362 APX™ 8500
21 M37TSS9PW1AN APX8500 ALL BAND MP MOBILE.4 $6,129.00 $24,516.00 35.00% $2,145.15 $3,983.85 $15,935.40 0681 Reflects January Price Increase 21a GA09008AA ADD: GROUP SERVICES.4 $165.00 $660.00 35.00% $57.75 $107.25 $429.00 0681 21b G996AS ENH: OVER THE AIR PROVISIONING.
4 $110.00 $440.00 35.00% $38.50 $71.50 $286.00 0681
21c HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM.4 $604.80 $2,419.20 0.00% $0.00 $604.80 $2,419.20 0185 21d GA00580AA ADD: TDMA OPERATION.4 $495.00 $1,980.00 35.00% $173.25 $321.75 $1,287.00 0681 21e G51AT ENH:SMARTZONE.4 $1,650.00 $6,600.00 35.00% $577.50 $1,072.50 $4,290.00 0681 21f GA01606AA
ADD: NO BLUETOOTH/WIFI/GPS ANTENNA
NEEDED.
4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681
21g GA09001AA ADD: WI-FI CAPABILITY.4 $330.00 $1,320.00 35.00% $115.50 $214.50 $858.00 0681 21h G298AS ENH: ASTRO 25 OTAR W/ MULTIKEY.4 $814.00 $3,256.00 35.00% $284.90 $529.10 $2,116.40 0681 21i B18CS ADD: AUXILIARY SPKR SPEC MCYCL APX.4 $66.00 $264.00 35.00% $23.10 $42.90 $171.60 0681 21j G843AH ADD: AES ENCRYPTION AND ADP.4 $523.00 $2,092.00 35.00% $183.05 $339.95 $1,359.80 0681 21k G138AC ADD: APX7500 MOTORCYCLE CH SFWR O5.4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 21l W620AE ADD:NO MTRCYCLE ENCL NEEDED APX.4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 21m G89AC ADD: NO RF ANTENNA NEEDED. 12 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 21n G444AH ADD: APX CONTROL HEAD SOFTWARE.4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 21o G67EJ ADD: E5 REMOTE MOUNT MOTORCYCLE.4 $440.00 $1,760.00 35.00% $154.00 $286.00 $1,144.00 0681 21p QA03399AA ADD: ENHANCED DATA APX.4 $165.00 $660.00 35.00% $57.75 $107.25 $429.00 0681 21q GA01517AA DEL: NO J600 ADAPTER CABLE NEEDED.4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 21r G806BL ENH: ASTRO DIGITAL CAI OP APX.4 $567.00 $2,268.00 35.00% $198.45 $368.55 $1,474.20 0681 21s W22BB ADD: STD PALM MICROPHONE APEX.4 $79.00 $316.00 35.00% $27.65 $51.35 $205.40 0681 21t GA01670AA ADD: APX E5 CONTROL HEAD.
4 $717.00 $2,868.00 35.00% $250.95 $466.05 $1,864.20 0681 21u QA09113AB ADD: BASELINE RELEASE SW.4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 21v GA01630AA ADD: SMARTCONNECT.4 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 21w G361AH ENH: P25 TRUNKING SOFTWARE APX.4 $330.00 $1,320.00 35.00% $115.50 $214.50 $858.00 0681 APX™ Consolette
22 L37TSS9PW1AN ALL BAND CONSOLETTE.2 $10,330.00 $20,660.00 35.00% $3,615.50 $6,714.50 $13,429.00 0681 Reflects January Price Increase 22a GA09001AC ADD: WI-FI CAPABILITY CONSOLETTE.2 $385.00 $770.00 35.00% $134.75 $250.25 $500.50 0681 22b CA01942AA ADD: DC CORD.2 $61.00 $122.00 35.00% $21.35 $39.65 $79.30 0681 22c GA09008AA ADD: GROUP SERVICES.2 $165.00 $330.00 35.00% $57.75 $107.25 $214.50 0681 22d HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM.2 $604.80 $1,209.60 0.00% $0.00 $604.80 $1,209.60 0185 22e GA00469AA ENH:EXTENDED DISPATCH APX CONSOLETT.2 $550.00 $1,100.00 35.00% $192.50 $357.50 $715.00 0681 1073
22f GA00580AA ADD: TDMA OPERATION. 2 $495.00 $990.00 35.00% $173.25 $321.75 $643.50 0681 22g CA01598AB ADD: AC LINE CORD US. 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 22h G51AT ENH:SMARTZONE. 2 $1,650.00 $3,300.00 35.00% $577.50 $1,072.50 $2,145.00 0681 22i L999AG ADD: FULL FP W/E5/KEYPAD/CLOCK/VU. 2 $868.00 $1,736.00 35.00% $303.80 $564.20 $1,128.40 0681 22j G298AS ENH: ASTRO 25 OTAR W/ MULTIKEY. 2 $814.00 $1,628.00 35.00% $284.90 $529.10 $1,058.20 0681 22k G843AH ADD: AES ENCRYPTION AND ADP. 2 $523.00 $1,046.00 35.00% $183.05 $339.95 $679.90 0681 22l G806BL ENH: ASTRO DIGITAL CAI OP APX. 2 $567.00 $1,134.00 35.00% $198.45 $368.55 $737.10 0681 22m QA09113AB ADD: BASELINE RELEASE SW. 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 22n GA01630AA ADD: SMARTCONNECT. 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 22o W382AM ADD: CONTROL STATION DESK GCAI MIC. 2 $186.00 $372.00 35.00% $65.10 $120.90 $241.80 0681 22p G361AH ENH: P25 TRUNKING SOFTWARE APX. 2 $330.00 $660.00 35.00% $115.50 $214.50 $429.00 0681 APX Transportable Base Station
23 P2096B

RADIOS SALES MODEL,APX TRANSPORTABLE
STATION. 1 $4,500.00 $4,500.00 35.00% $1,575.00 $2,925.00 $2,925.00 0570 APX™ 8500
24 M37TSS9PW1AN APX8500 ALL BAND MP MOBILE. 1 $6,129.00 $6,129.00 35.00% $2,145.15 $3,983.85 $3,983.85 0681 Reflects January Price Increase 24a GA09008AA ADD: GROUP SERVICES. 1 $165.00 $165.00 35.00% $57.75 $107.25 $107.25 0681 24b G996AS ENH: OVER THE AIR PROVISIONING. 1 $110.00 $110.00 35.00% $38.50 $71.50 $71.50 0681 24c GA01305AA ADD:L1 GLONAS GPS ANTENNA. 1 $66.00 $66.00 35.00% $23.10 $42.90 $42.90 0681 24d GA01579AB
ADD: BLUETOOTH/WIFI GLASSMOUNT

2.4/5GHZ. 1 $77.00 $77.00 35.00% $26.95 $50.05 $50.05 0681 24e HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM. 1 $604.80 $604.80 0.00% $0.00 $604.80 $604.80 0185 24f GA00580AA ADD: TDMA OPERATION. 1 $495.00 $495.00 35.00% $173.25 $321.75 $321.75 0681 24g GA01513AB ADD: ALL BAND MOBILE ANTENNA (7/8/V/U). 1 $105.00 $105.00 35.00% $36.75 $68.25 $68.25 0681 24h G66BN ADD: DASH MOUNT E5. 1 $138.00 $138.00 35.00% $48.30 $89.70 $89.70 0681 24i G51AT ENH:SMARTZONE. 1 $1,650.00 $1,650.00 35.00% $577.50 $1,072.50 $1,072.50 0681 24j GA09001AA ADD: WI-FI CAPABILITY. 1 $330.00 $330.00 35.00% $115.50 $214.50 $214.50 0681 24k G298AS ENH: ASTRO 25 OTAR W/ MULTIKEY. 1 $814.00 $814.00 35.00% $284.90 $529.10 $529.10 0681 24l B18CR ADD: AUXILIARY SPKR 7.5 WATT APX. 1 $66.00 $66.00 35.00% $23.10 $42.90 $42.90 0681 24m G843AH ADD: AES ENCRYPTION AND ADP. 1 $523.00 $523.00 35.00% $183.05 $339.95 $339.95 0681 24n G444AH ADD: APX CONTROL HEAD SOFTWARE. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 24o GA01517AA DEL: NO J600 ADAPTER CABLE NEEDED. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 24p G806BL ENH: ASTRO DIGITAL CAI OP APX. 1 $567.00 $567.00 35.00% $198.45 $368.55 $368.55 0681 24q GA01670AA ADD: APX E5 CONTROL HEAD. 1 $717.00 $717.00 35.00% $250.95 $466.05 $466.05 0681 24r W22BA ADD: STD PALM MICROPHONE APX. 1 $79.00 $79.00 35.00% $27.65 $51.35 $51.35 0681 24s QA09113AB ADD: BASELINE RELEASE SW. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 24t GA01630AA ADD: SMARTCONNECT. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0681 24u G361AH ENH: P25 TRUNKING SOFTWARE APX. 1 $330.00 $330.00 35.00% $115.50 $214.50 $214.50 0681 APX™ 8000 Series
25 H91TGD9PW6AN APX 8000 ALL BAND PORTABLE MODEL 2.5. 90 $7,688.00 $691,920.00 35.00% $2,690.80 $4,997.20 $449,748.00 0579 Reflects January Price Increase 25a HA00690AA ADD: 7Y ESSENTIAL SERVICE HTP. 90 $386.00 $34,740.00 0.00% $0.00 $386.00 $34,740.00 0185 25b Q445AG ADD: APX PERSONNEL ACCOUNTABILITY. 90 $165.00 $14,850.00 35.00% $57.75 $107.25 $9,652.50 0579 25c Q806CB ADD: ASTRO DIGITAL CAI OPERATION. 90 $567.00 $51,030.00 35.00% $198.45 $368.55 $33,169.50 0579 25d QA05595AA ALT: BATT IMPRES 2 LIION DIV2 4850. 90 $168.00 $15,120.00 35.00% $58.80 $109.20 $9,828.00 0579 25e Q361AN ADD: P25 9600 BAUD TRUNKING. 90 $330.00 $29,700.00 35.00% $115.50 $214.50 $19,305.00 0579 25f QA02006AC ENH: APX8000XE RUGGED RADIO. 90 $880.00 $79,200.00 35.00% $308.00 $572.00 $51,480.00 0579 25g QA00580AA ADD: TDMA OPERATION. 90 $495.00 $44,550.00 35.00% $173.25 $321.75 $28,957.50 0579 25h QA09008AA ADD: GROUP SERVICES. 90 $165.00 $14,850.00 35.00% $57.75 $107.25 $9,652.50 0579 25i QA09001AB ADD: WIFI CAPABILITY. 90 $330.00 $29,700.00 35.00% $115.50 $214.50 $19,305.00 0579 25j Q498AU ENH: ASTRO 25 OTAR W/ MULTIKEY. 90 $814.00 $73,260.00 35.00% $284.90 $529.10 $47,619.00 0579 25k QA09000AA ADD: DIGITAL TONE SIGNALING. 90 $165.00 $14,850.00 35.00% $57.75 $107.25 $9,652.50 0579 25l QA03399AA ADD: ENHANCED DATA APX. 90 $165.00 $14,850.00 35.00% $57.75 $107.25 $9,652.50 0579 25m H38BS ADD: SMARTZONE OPERATION. 90 $1,650.00 $148,500.00 35.00% $577.50 $1,072.50 $96,525.00 0579 25n QA07682AA ADD: SMARTCONNECT. 90 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0579 25o QA09113AB ADD: BASELINE RELEASE SW. 90 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0579 25p G996AP ADD: PROGRAMMING OVER P25 (OTAP). 90 $110.00 $9,900.00 35.00% $38.50 $71.50 $6,435.00 0579 25q Q629AH ENH: AES ENCRYPTION AND ADP. 90 $523.00 $47,070.00 35.00% $183.05 $339.95 $30,595.50 0579 25r QA01427AG ALT: APX8000/XE HOUSING GREEN. 90 $28.00 $2,520.00 35.00% $9.80 $18.20 $1,638.00 0579 26 PMNN4505A
BATT IMPRES 2 LIION UL2054 DIV2 R IP68
4850T. 90 $255.26 $22,973.40 35.00% $89.34 $165.92 $14,932.80 0453 27 PMMN4152A
XVE500 DIV 1 REMOTE SPEAKER MIC, HIGH
IMPACT GREEN WITHOUT KNOB, UL. 90 $707.00 $63,630.00 35.00% $247.45 $459.55 $41,359.50 0372

FIRE DEPARTMENT EQUIPMENT
1074
28 NNTN8860B
CHARGER, SINGLE-UNIT, IMPRES 2, 3A,
115VAC, US/NA. 20 $186.50 $3,730.00 35.00% $65.27 $121.23 $2,424.60 0785 29 NNTN8844A
CHARGER, MULTI-UNIT, IMPRES 2, 6-DISP,
NA/LA-PLUG, ACC USB CHGR. 10 $1,705.20 $17,052.00 35.00% $596.82 $1,108.38 $11,083.80 0785 30 NLN7967A MULTI-UNIT CHARGER WALL MOUNT KIT. 10 $22.68 $226.80 35.01% $7.94 $14.74 $147.40 0785 APX™ 6500 / Enh Series
31 M25URS9PW1BN APX6500 ENHANCED 7/800 MHZ MOBILE. 2 $3,518.00 $7,036.00 35.00% $1,231.30 $2,286.70 $4,573.40 0527 Reflects January Price Increase 31a G996AS ENH: OVER THE AIR PROVISIONING. 2 $110.00 $220.00 35.00% $38.50 $71.50 $143.00 0527 31b HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM. 2 $604.80 $1,209.60 0.00% $0.00 $604.80 $1,209.60 0185 31c GA01576AB ADD: SMA TO QMA ADAPTER. 2 $22.00 $44.00 35.00% $7.70 $14.30 $28.60 0527 31d G51AU ENH: SMARTZONE OPERATION APX6500. 2 $1,320.00 $2,640.00 35.00% $462.00 $858.00 $1,716.00 0527 31e G67DT ADD: REMOTE MOUNT E5 APXM. 2 $327.00 $654.00 35.00% $114.45 $212.55 $425.10 0527 31f GA01606AA
ADD: NO BLUETOOTH/WIFI/GPS ANTENNA
NEEDED. 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0527
31g B18CR ADD: AUXILIARY SPKR 7.5 WATT APX. 2 $66.00 $132.00 35.00% $23.10 $42.90 $85.80 0527 31h G89AC ADD: NO RF ANTENNA NEEDED. 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0527 31i G444AH ADD: APX CONTROL HEAD SOFTWARE. 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0527 31j G806BL ENH: ASTRO DIGITAL CAI OP APX. 2 $567.00 $1,134.00 35.00% $198.45 $368.55 $737.10 0527 31k GA01670AA ADD: APX E5 CONTROL HEAD. 2 $717.00 $1,434.00 35.00% $250.95 $466.05 $932.10 0527 31l W22BA ADD: STD PALM MICROPHONE APX. 2 $79.00 $158.00 35.00% $27.65 $51.35 $102.70 0527 31m QA09113AB ADD: BASELINE RELEASE SW. 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0527 31n G193AK
ADD: ADP ONLY (NON-P25 CAP COMPLIANT)
(US ONLY). 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0527
31o G361AH ENH: P25 TRUNKING SOFTWARE APX. 2 $330.00 $660.00 35.00% $115.50 $214.50 $429.00 0527 APX™ 6500 / Enh Series
32 M25KSS9PW1BN APX6500 ENHANCED VHF MOBILE. 2 $3,518.00 $7,036.00 35.00% $1,231.30 $2,286.70 $4,573.40 0527 Reflects January Price Increase 32a HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM. 2 $604.80 $1,209.60 0.00% $0.00 $604.80 $1,209.60 0185 32b GA01576AB ADD: SMA TO QMA ADAPTER. 2 $22.00 $44.00 35.00% $7.70 $14.30 $28.60 0527 32c G51AU ENH: SMARTZONE OPERATION APX6500. 2 $1,320.00 $2,640.00 35.00% $462.00 $858.00 $1,716.00 0527 32d G67DT ADD: REMOTE MOUNT E5 APXM. 2 $327.00 $654.00 35.00% $114.45 $212.55 $425.10 0527 32e GA01606AA
ADD: NO BLUETOOTH/WIFI/GPS ANTENNA
NEEDED. 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0527
32f B18CR ADD: AUXILIARY SPKR 7.5 WATT APX. 2 $66.00 $132.00 35.00% $23.10 $42.90 $85.80 0527 32g G89AC ADD: NO RF ANTENNA NEEDED. 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0527 32h G444AH ADD: APX CONTROL HEAD SOFTWARE. 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0527 32i G806BL ENH: ASTRO DIGITAL CAI OP APX. 2 $567.00 $1,134.00 35.00% $198.45 $368.55 $737.10 0527 32j GA01670AA ADD: APX E5 CONTROL HEAD. 2 $717.00 $1,434.00 35.00% $250.95 $466.05 $932.10 0527 32k W22BA ADD: STD PALM MICROPHONE APX. 2 $79.00 $158.00 35.00% $27.65 $51.35 $102.70 0527 32l QA09113AB ADD: BASELINE RELEASE SW. 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0527 32m G193AK
ADD: ADP ONLY (NON-P25 CAP COMPLIANT)
(US ONLY). 2 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0527
32n G361AH ENH: P25 TRUNKING SOFTWARE APX. 2 $330.00 $660.00 35.00% $115.50 $214.50 $429.00 0527 APX™ 4500 Enhanced
33 M22URS9PW1BN APX4500 ENHANCED 7/800 MHZ MOBILE. 145 $2,202.00 $319,290.00 35.00% $770.70 $1,431.30 $207,538.50 0471 Reflects January Price Increase 33a GA09008AA ADD: GROUP SERVICES. 145 $165.00 $23,925.00 35.00% $57.75 $107.25 $15,551.25 0471 33b HA00692AA ADD: 7Y ESSENTIAL SERVICE LTM. 145 $454.00 $65,830.00 0.00% $0.00 $454.00 $65,830.00 0185 33c GA00250AA
ADD: GNSS/BT-WIFI THRU MNT ANT, 17FT
LOW LOSS PFP-100A/240, QMA. 145 $110.00 $15,950.00 35.00% $38.50 $71.50 $10,367.50 0471 33d GA01576AB ADD: SMA TO QMA ADAPTER. 145 $22.00 $3,190.00 35.00% $7.70 $14.30 $2,073.50 0471 33e QA02812AE
ADD: P25 9600 TRUNKING W/
INTEROPERABILITY. 145 $2,277.00 $330,165.00 35.00% $796.95 $1,480.05 $214,607.25 0471 33f GA09001AA ADD: WI-FI CAPABILITY. 145 $330.00 $47,850.00 35.00% $115.50 $214.50 $31,102.50 0471 33g B18CR ADD: AUXILIARY SPKR 7.5 WATT APX. 145 $66.00 $9,570.00 35.00% $23.10 $42.90 $6,220.50 0471 33h GA00804AA ADD: APX O2 CH (GREY). 145 $541.00 $78,445.00 35.00% $189.35 $351.65 $50,989.25 0471 33i G444AH ADD: APX CONTROL HEAD SOFTWARE. 145 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0471 33j G335AW ADD: ANT 1/4 WAVE 762-870MHZ. 145 $15.00 $2,175.00 35.00% $5.25 $9.75 $1,413.75 0471 33k W22BA ADD: STD PALM MICROPHONE APX. 145 $79.00 $11,455.00 35.00% $27.65 $51.35 $7,445.75 0471 33l QA09113AB ADD: BASELINE RELEASE SW. 145 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0471 33m G193AK
ADD: ADP ONLY (NON-P25 CAP COMPLIANT)
(US ONLY). 145 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0471 33n G67DQ ADD: REMOTE MOUNT O2 APXM. 145 $327.00 $47,415.00 35.00% $114.45 $212.55 $30,819.75 0471 APX™ 4500 Enhanced
34 M22URS9PW1BN APX4500 ENHANCED 7/800 MHZ MOBILE. 1 $2,202.00 $2,202.00 35.00% $770.70 $1,431.30 $1,431.30 0471 Reflects January Price Increase 34a GA09008AA ADD: GROUP SERVICES. 1 $165.00 $165.00 35.00% $57.75 $107.25 $107.25 0471 34b HA00692AA ADD: 7Y ESSENTIAL SERVICE LTM. 1 $454.00 $454.00 0.00% $0.00 $454.00 $454.00 0185 34c W665BF ADD: BASE STATION OP APX. 1 $77.00 $77.00 35.00% $26.95 $50.05 $50.05 0471 34d G91AF ADD: CNTRL STATION PWR SUPPLY. 1 $296.00 $296.00 35.00% $103.60 $192.40 $192.40 0471

PUBLIC WORKS/CODE ENF EQUIPMENT
1075
34e G66BF ADD: DASH MOUNT O2 APXM. 1 $138.00 $138.00 35.00% $48.30 $89.70 $89.70 0471 34f GA01576AB ADD: SMA TO QMA ADAPTER. 1 $22.00 $22.00 35.00% $7.70 $14.30 $14.30 0471 34g QA02812AE
ADD: P25 9600 TRUNKING W/
INTEROPERABILITY. 1 $2,277.00 $2,277.00 35.00% $796.95 $1,480.05 $1,480.05 0471 34h G142AD ADD: NO SPEAKER APX. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0471 34i GA01606AA
ADD: NO BLUETOOTH/WIFI/GPS ANTENNA
NEEDED. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0471
34j GA09001AA ADD: WI-FI CAPABILITY. 1 $330.00 $330.00 35.00% $115.50 $214.50 $214.50 0471 34k GA00804AA ADD: APX O2 CH (GREY). 1 $541.00 $541.00 35.00% $189.35 $351.65 $351.65 0471 34l G89AC ADD: NO RF ANTENNA NEEDED. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0471 34m G444AH ADD: APX CONTROL HEAD SOFTWARE. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0471 34n W22BA ADD: STD PALM MICROPHONE APX. 1 $79.00 $79.00 35.00% $27.65 $51.35 $51.35 0471 34o QA09113AB ADD: BASELINE RELEASE SW. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0471 34p G193AK
ADD: ADP ONLY (NON-P25 CAP COMPLIANT)
(US ONLY). 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0471
APX™ N30
35 H15UCF9PW6AN APX N30 7/800 MODEL 2 PORTABLE. 105 $2,463.00 $258,615.00 35.00% $862.05 $1,600.95 $168,099.75 0657 35a QA09008AG ADD: GROUP SERVICES. 105 $165.00 $17,325.00 35.00% $57.75 $107.25 $11,261.25 0657 35b QA09001AM ADD: WIFI CAPABILITY. 105 $330.00 $34,650.00 35.00% $115.50 $214.50 $22,522.50 0657 35c Q667BB
ADD: ADP ONLY (NON-P25 CAP COMPLIANT)
(US ONLY). 105 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0657 35d QA08853AA ADD: CPS ENABLEMENT. 105 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0657 TEMAILAR =
[email protected],SYSTEMID =
05F2
35e QA04096AA ENH: P25 TRUNKING. 105 $1,177.00 $123,585.00 35.00% $411.95 $765.05 $80,330.25 0657 35f QA09113AA ADD: BASELINE RELEASE SW. 105 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0657 36 PSV01S03059A APX NEXT PROVISIONING WITH CPS. 1 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0700 TEMAILAR =
[email protected],CUSTNAME
= Bill, Corey,SYSTEMID = 05F2
37 LSV01S03084A APX N50/30 DMS ESSENTIAL. 105 7 YEARS $332.64 $34,927.20 0.00% $0.00 $332.64 $34,927.20 0723 38 PMNN4813B BATT LIION IMPRES 2 IP68 2850T. 25 $178.50 $4,462.50 35.00% $62.47 $116.03 $2,900.75 0453 39 PMPN4820A
CHGR DESKTOP SINGLE UNIT IMPRES 2 EXT
PS US. 15 $85.71 $1,285.65 35.00% $30.00 $55.71 $835.65 0785 40 PMPN4594A
CHGR DESKTOP MULTI UNIT IMPRES 2 1
DISPLAY EXT PS NA/LA/CA. 16 $712.86 $11,405.76 35.00% $249.50 $463.36 $7,413.76 0785 Sub Total $4,126,624.26
Smart Services -$203,520.00 (Highlighted Above in Yellow) Net Total $3,923,104.26
Estimated 8.25%Tax $323,656.10
Estimated Freight $0.00
Grand Total $4,246,760.36 (Including Est. Sales Tax)
Finance Total $4,246,760.36 (Total for 10-Year Finance Plan) Note: Smart Services Highlighted Yellow
Note: Extended Warranty/Essential Services/DMS Essential Services Highlighted Green Note: If there is RED TEXT in the spreadsheet, that means I had to change/edit it 1076
Date: January 28, 2025
Financing proposal for: City of West Sacramento, CA
Motorola Customer Financing recognizes that each opportunity presents unique issues and characteristics. Therefore, our approach involves understanding our customer’s operational goals and financial objectives. Should you feel another financing structure is required, Motorola Customer Financing would welcome the opportunity to work with you.

Transaction Type: Municipal Lease-Purchase Agreement / Tax Exempt Financing Lessor: Motorola Solutions, Inc. (or its Assignee)
Lessee: City of West Sacramento, CA
Balance to Finance: $4,246,760.36 (assumes applicable sales tax is included) Equipment: As per the Motorola Solutions equipment proposal.

Title, Insurance, & Title to the equipment will vest with the Lessee, and the Lessee will be Maintenance responsible to insure & maintain the equipment as outlined in the lease contract.

Taxes: Personal property, sales, leasing, use, stamp, or other taxes are for the account of the Lessee.

Lease Term: Ten Years
Payment Frequency: Annual
Lease Rate: 4.99%
Lease Pmt Factor: 0.129442
Lease Payment: $549,707.84
Payment Structure: Arrears
Payment Commencement: First payment due
one year after
contract execution.

Please be advised the rates and payment streams above are valid for lease purchase contracts executed and returned NO LATER than: 2/26/2025
Program Highlights: Low, tax exempt financing interest rates…the cheapest & easiest way for State & Locals to raise cash.

No pre-payment penalties provided payment is made on a regularly scheduled lease payment date.

Lease Payments are subject to annual appropriation, so the Lessee DOES NOT pledge its full faith and credit.

Eliminate miscellaneous financing costs associated with bonding…NO special counsel fees, underwriter's fees, origination costs, or reserve fund requirements.

Every dollar you borrow gets allocated towards your project.

Qualifications: Receipt of a properly executed documentation package.

The interest portion of the Lease Payments shall be excludable from the Lessor's gross income pursuant to Section 103 of the Internal Revenue Code.

Receipt of a copy of the last 2 year's audited financial statements and current year's budget from the Lessee.

This proposal should not be construed as a commitment to finance.

It is subject to final credit approval.

For questions concerning this quote, please contact: Paul Mecaskey Motorola Solutions Credit Company LLC
847-538-3707
[email protected] 1077
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
February 7, 2025

CITY OF WEST SACRAMENTO, CA
Enclosed for your review, please find the Municipal Lease documentation in connection with the radio equipment to be lease purchased from Motorola Solutions Inc. The interest rate and payment streams outlined in Equipment Lease Purchase Agreement #25632 are valid for contracts that are executed and returned on or before February 26, 2025. After 2/26/25, the Lessor reserves the option to re-quote and re-price the transaction based on current market interest rates.

Once complete, a set with ORIGINAL "wet" signatures should be returned to me at the address below:

Motorola Solutions Credit Company LLC
Attn: Paul Mecaskey / 44th Floor
500 W. Monroe
Chicago, IL 60661
To help expedite the order process, I can work off a scanned copy with the originals to follow.

Please scan prior to mailing & keep a copy for your records.

Should you have any questions, please contact me at 847-538-3707.

Thank You,

MOTOROLA SOLUTIONS CREDIT COMPANY LLC
Paul Mecaskey
1078
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16

LESSEE FACT SHEET
Please help Motorola Solutions Inc. provide excellent billing service by providing the following information:

1. Complete Billing Address CITY OF WEST SACRAMENTO, CA

_________________________________________
________________________________________

Attention: _________________________________________

Phone: _________________________________________
E-mail: _________________________________________

2. Lessee County Location: _________________________________________

3. Federal Tax I.D. Number _________________________________________

4. Purchase Order Number to be referenced on invoice (if necessary) or other “descriptions” that may assist in determining the applicable cost center or department: ________________________

5. Equipment description that you would like to appear on your invoicing:_________________________________________
Appropriate Contact for Documentation / System Acceptance Follow-up:

6. Appropriate Contact & _______________________________________ Mailing Address
_______________________________________
_________________________________________
_________________________________________
E-mail: _________________________________________

Phone: _________________________________________
Fax: __________________________________________

7. Payment remit to address: Motorola Solutions Credit Company LLC P.O. Box 71132
Chicago IL 60694-1132
Thank you
1079
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16

EQUIPMENT LEASE-PURCHASE AGREEMENT
Lease Number: 25632
LESSEE: LESSOR:

CITY OF WEST SACRAMENTO, CA Motorola Solutions, Inc.
1110 W Capitol Ave 500 W. Monroe
West Sacramento, CA 95691 Chicago, IL 60661
Lessor agrees to lease to Lessee and Lessee agrees to lease from Lessor, the equipment, software, upgrades of same, extended warranties and other support, and other personal property described in Schedule A attached hereto ("Equipment") in accordance with the following terms and conditions of this Equipment Lease-Purchase Agreement ("Lease").

1. TERM. This Lease will become effective upon the execution hereof by Lessor. The Term of this Lease will commence on date specified in Schedule A attached hereto and unless terminated according to terms hereof or the purchase option, provided in Section 18, is exercised this Lease will continue until the Expiration Date set forth in Schedule B attached hereto ("Lease Term").

2. RENT. Lessee agrees to pay to Lessor or its assignee the Lease Payments (herein so called), including the interest portion, in the amounts specified in Schedule B. The Lease Payments will be payable without notice or demand at the office of the Lessor (or such other place as Lessor or its assignee may from time to time designate in writing), and will commence on the first Lease Payment Date as set forth in Schedule B and thereafter on each of the Lease Payment Dates set forth in Schedule B. Any payments received later than ten (10) days from the due date will bear interest at the highest lawful rate from the due date. Except as specifically provided in Section 5 hereof, the Lease Payments will be absolute and unconditional in all events and will not be subject to any set-off, defense, counterclaim, or recoupment for any reason whatsoever. Lessee reasonably believes that funds can be obtained sufficient to make all Lease Payments during the Lease Term and hereby covenants that a request for appropriation for funds from which the Lease Payments may be made will be requested each fiscal period, including making provisions for such payment to the extent necessary in each budget submitted for the purpose of obtaining funding. It is Lessee's intent to make Lease Payment for the full Lease Term if funds are legally available therefor and in that regard Lessee represents that the Equipment will be used for one or more authorized governmental or proprietary functions essential to its proper, efficient and economic operation.

3. DELIVERY AND ACCEPTANCE. Lessor will cause the Equipment to be delivered to Lessee at the location specified in Schedule A ("Equipment Location"). Lessee will accept the Equipment as soon as it has been delivered and is operational. Lessee will evidence its acceptance of the Equipment either (a) by executing and delivering to Lessor a Delivery and Acceptance Certificate in the form provided by Lessor; or (b) by executing and delivering the form of acceptance provided for in the Contract (defined below).

Even if Lessee has not executed and delivered to Lessor a Delivery and Acceptance Certificate or other form of acceptance acceptable to Lessor, if Lessor believes the Equipment has been delivered and is operational, Lessor may require Lessee to notify Lessor in writing (within five (5) days of Lessee’s receipt of Lessor’s request) whether or not Lessee deems the Equipment (i) to have been delivered and (ii) to be operational, and hence be accepted by Lessee. If Lessee fails to so respond in such five (5) day period, Lessee will be deemed to have accepted the Equipment and be deemed to have acknowledged that the Equipment was delivered and is operational as if Lessee had in fact executed and delivered to Lessor a Delivery and Acceptance Certificate or other form acceptable to Lessor.
1080
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16

4. REPRESENTATIONS AND WARRANTIES. Lessee acknowledges that the Equipment leased hereunder is being manufactured and installed by Motorola Solutions, Inc. (or one of its wholly owned subsidiaries) pursuant to contract (the "Contract") covering the Equipment. Lessee acknowledges that on or prior to the date of acceptance of the Equipment, Lessor intends to sell and assign Lessor's right, title and interest in and to this Agreement and the Equipment to an assignee ("Assignee"). LESSEE FURTHER

ACKNOWLEDGES THAT EXCEPT AS EXPRESSLY SET FORTH IN THE CONTRACT, LESSOR

MAKES NO EXPRESS OR IMPLIED WARRANTIES OF ANY NATURE OR KIND WHATSOEVER, AND

AS BETWEEN LESSEE AND THE ASSIGNEE, THE PROPERTY SHALL BE ACCEPTED BY LESSEE "AS IS" AND "WITH ALL FAULTS". LESSEE AGREES TO SETTLE ALL CLAIMS DIRECTLY WITH

LESSOR AND WILL NOT ASSERT OR SEEK TO ENFORCE ANY SUCH CLAIMS AGAINST THE ASSIGNEE. NEITHER LESSOR NOR THE ASSIGNEE SHALL BE LIABLE FOR ANY DIRECT,

INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER AS A

RESULT OF THE LEASE OF THE EQUIPMENT, INCLUDING WITHOUT LIMITATION, LOSS OF

PROFITS, PROPERTY DAMAGE OR LOST PRODUCTION WHETHER SUFFERED BY LESSEE OR ANY THIRD PARTY.

Lessor is not responsible for, and shall not be liable to Lessee for damages relating to loss of value of the Equipment for any cause or situation (including, without limitation, governmental actions or regulations or actions of other third parties).

5. NON-APPROPRIATION OF FUNDS. Notwithstanding anything contained in this Lease to the contrary, Lessee has the right to not appropriate funds to make Lease Payments required hereunder in any fiscal period and in the event no funds are appropriated or in the event funds appropriated by Lessee's governing body or otherwise available by any lawful means whatsoever in any fiscal period of Lessee for Lease Payments or other amounts due under this Lease are insufficient therefor, this Lease shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to Lessee of any kind whatsoever, except as to the portions of Lease Payments or other amounts herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available. The Lessee will immediately notify the Lessor or its Assignee of such occurrence. In the event of such termination, Lessee agrees to promptly discontinue use of the Equipment, remove or delete any software which is part of the Equipment from all of Lessee’s computers and electronic devices, and peaceably surrender possession of the Equipment to Lessor or its Assignee on the date of such termination, packed for shipment in accordance with manufacturer specifications and freight prepaid and insured to any location in the continental United States designated by Lessor. Lessor will have all legal and equitable rights and remedies to take possession of the Equipment. Nonappropriation of funds shall not constitute a default hereunder for purposes of Section 16.

6. LESSEE CERTIFICATION. Lessee represents, covenants and warrants that: (i) Lessee is a state or a duly constituted political subdivision or agency of the state of the Equipment Location; (ii) the interest portion of the Lease Payments shall be excludable from Lessor's gross income pursuant to Section 103 of the Internal Revenue Code of 1986, as it may be amended from time to time ( the "Code"); (iii) the execution, delivery and performance by the Lessee of this Lease have been duly authorized by all necessary action on the part of the Lessee; (iv) this Lease constitutes a legal, valid and binding obligation of the Lessee enforceable in accordance with its terms; (v) Lessee will comply with the information reporting requirements of Section 149(e) of the Internal Revenue Code of 1986 (the "Code"), and such compliance shall include but not be limited to the execution of information statements requested by Lessor; (vi) Lessee will not do or cause to be done any act which will cause, or by omission of any act allow, the Lease to be an arbitrage bond within the meaning of Section 148(a) of the Code; (vii) Lessee will not do or cause to be done any act which will cause, or by omission of any act allow, this Lease to be a private activity bond within the meaning of Section 141(a) of the Code; (viii) Lessee will not do or cause to be done any act which will cause, or by omission of any act allow, the interest portion of the Lease Payment to be or become includible in gross income for Federal income taxation purposes under the Code; (ix) Lessee will be the only entity to own, use and operate the Equipment 1081
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
during the Lease Term; and (x) Lessee agrees that the Equipment shall be and remain personal property notwithstanding the manner in which the same may be attached or affixed to realty, and Lessee shall do all acts and enter into all agreements necessary to insure that the Equipment remains personal property.

Lessee represents, covenants and warrants that: (i) it will do or cause to be done all things necessary to preserve and keep the Lease in full force and effect, (ii) it has complied with all laws relative to public bidding where necessary, and (iii) it has sufficient appropriations or other funds available to pay all amounts due hereunder for the current fiscal period.

If Lessee breaches the covenant contained in this Section, the interest component of Lease Payments may become includible in gross income of the owner or owners thereof for federal income tax purposes. In such event, notwithstanding anything to the contrary contained in Section 11 of this Agreement, Lessee agrees to pay promptly after any such determination of taxability and on each Lease Payment date thereafter to Lessor an additional amount determined by Lessor to compensate such owner or owners for the loss of such excludibility (including, without limitation, compensation relating to interest expense, penalties or additions to tax), which determination shall be conclusive (absent manifest error). Notwithstanding anything herein to the contrary, any additional amount payable by Lessee pursuant to this Section 6 shall be payable solely from Legally Available Funds.

It is Lessor’s and Lessee’s intention that this Agreement not constitute a “true” lease for federal income tax purposes and, therefore, it is Lessor’s and Lessee’s intention that Lessee be considered the owner of the Equipment for federal income tax purposes.

7. TITLE TO EQUIPMENT; SECURITY INTEREST. Upon shipment of the Equipment to Lessee hereunder, title to the Equipment (other than any intellectual property rights in the software comprising part of the Equipment) will vest in Lessee subject to any applicable license; provided, however, that (i) in the event of termination of this Lease by Lessee pursuant to Section 5 hereof; or (ii) upon the occurrence of an Event of Default hereunder, and as long as such Event of Default is continuing, title will immediately vest in Lessor or its Assignee, and Lessee shall immediately discontinue use of the Equipment, remove the Equipment from Lessee’s computers and other electronic devices and deliver the Equipment to Lessor or its Assignee. In order to secure all of its obligations hereunder, Lessee hereby (i) grants to Lessor a first and prior security interest in any and all right, title and interest of Lessee in the Equipment and in all additions, attachments, accessions, and substitutions thereto, and on any proceeds therefrom; (ii) agrees that this Lease may be filed as a financing statement evidencing such security interest; and (iii) agrees to execute and deliver all financing statements, certificates of title and other instruments necessary or appropriate to evidence such security interest.

8. USE; REPAIRS. Lessee will use the Equipment in a careful manner for the use contemplated by the manufacturer of the Equipment and shall comply with all laws, ordinances, insurance policies, the Contract, any licensing or other agreement, and regulations relating to, and will pay all costs, claims, damages, fees and charges arising out of the possession, use or maintenance of the Equipment. Lessee, at its expense will keep the Equipment in good repair and furnish and/or install all parts, mechanisms, updates, upgrades and devices required therefor.

9. ALTERATIONS. Lessee will not make any alterations, additions or improvements to the Equipment without Lessor's prior written consent unless such alterations, additions or improvements may be readily removed without damage to the Equipment.

10. LOCATION; INSPECTION. The Equipment will not be removed from, [or if the Equipment consists of rolling stock, its permanent base will not be changed from] the Equipment Location without Lessor's prior written consent which will not be unreasonably withheld. Lessor will be entitled to enter upon the 1082
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
Equipment Location or elsewhere during reasonable business hours to inspect the Equipment or observe its use and operation.

11. LIENS AND TAXES. Lessee shall keep the Equipment free and clear of all levies, liens and encumbrances except those created under this Lease. Lessee shall pay, when due, all charges and taxes (local, state and federal) which may now or hereafter be imposed upon the ownership, licensing, leasing, rental, sale, purchase, possession or use of the Equipment, excluding however, all taxes on or measured by Lessor's income.

If Lessee fails to pay said charges and taxes when due, Lessor shall have the right, but shall not be obligated, to pay said charges and taxes. If Lessor pays any charges or taxes, Lessee shall reimburse Lessor therefor within ten days of written demand.

12. RISK OF LOSS: DAMAGE; DESTRUCTION. Lessee assumes all risk of loss or damage to the Equipment from any cause whatsoever, and no such loss of or damage to the Equipment nor defect therein nor unfitness or obsolescence thereof shall relieve Lessee of the obligation to make Lease Payments or to perform any other obligation under this Lease. In the event of damage to any item of Equipment, Lessee will immediately place the same in good repair with the proceeds of any insurance recovery applied to the cost of such repair. If Lessor determines that any item of Equipment is lost, stolen, destroyed or damaged beyond repair (an “Event of Loss”), Lessee at the option of Lessor will: either (a) replace the same with like equipment in good repair; or (b) on the next Lease Payment date, pay Lessor the sum of : (i) all amounts then owed by Lessee to Lessor under this Lease, including the Lease payment due on such date; and (ii) an amount equal to all remaining Lease Payments to be paid during the Lease Term as set forth in Schedule B.

In the event that Lessee is obligated to make such payment with respect to less than all of the Equipment, Lessor will provide Lessee with the pro rata amount of the Lease Payment and the Balance Payment (as set forth in Schedule B) to be made by Lessee with respect to that part of the Equipment which has suffered the Event of Loss.

13. INSURANCE. Lessee will, at its expense, maintain at all times during the Lease Term, fire and extended coverage, public liability and property damage insurance with respect to the Equipment in such amounts, covering such risks, and with such insurers as shall be satisfactory to Lessor, or, with Lessor's prior written consent, Lessee may self-insure against any or all such risks. All insurance covering loss of or damage to the Equipment shall be carried in an amount no less than the amount of the then applicable Balance Payment with respect to such Equipment. The initial amount of insurance required is set forth in Schedule B. Each insurance policy will name Lessee as an insured and Lessor or its Assigns as an additional insured, and will contain a clause requiring the insurer to give Lessor at least thirty (30) days prior written notice of any alteration in the terms of such policy or the cancellation thereof. The proceeds of any such policies will be payable to Lessee and Lessor or its Assigns as their interests may appear. Upon acceptance of the Equipment and upon each insurance renewal date, Lessee will deliver to Lessor a certificate evidencing such insurance. In the event that Lessee has been permitted to self-insure, Lessee will furnish Lessor with a letter or certificate to such effect. In the event of any loss, damage, injury or accident involving the Equipment, Lessee will promptly provide Lessor with written notice thereof and make available to Lessor all information and documentation relating thereto.

14. INDEMNIFICATION. Lessee shall, to the extent permitted by law, indemnify Lessor against, and hold Lessor harmless from, any and all claims, actions, proceedings, expenses, damages or liabilities, including attorneys' fees and court costs, arising in connection with the Equipment, including, but not limited to, its selection, purchase, delivery, licensing, possession, use, operation, rejection, or return and the recovery of claims under insurance policies thereon.
1083
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16

15. ASSIGNMENT. Without Lessor's prior written consent, Lessee will not either (i) assign, transfer, pledge, hypothecate, grant any security interest in or otherwise dispose of this Lease or the Equipment or any interest in this Lease or the Equipment or; (ii) sublet or lend the Equipment or permit it to be used by anyone other than Lessee or Lessee's employees. Lessor may assign its rights, title and interest in and to this Lease, the Equipment and any documents executed with respect to this Lease and/or grant or assign a security interest in this Lease and the Equipment, in whole or in part. Any such assignees shall have all of the rights of Lessor under this Lease. Subject to the foregoing, this Lease inures to the benefit of and is binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

Lessee covenants and agrees not to assert against the Assignee any claims or defenses by way of abatement, setoff, counterclaim, recoupment or the like which Lessee may have against Lessor. No assignment or reassignment of any Lessor's right, title or interest in this Lease or the Equipment shall be effective unless and until Lessee shall have received a notice of assignment, disclosing the name and address of each such assignee; provided, however, that if such assignment is made to a bank or trust company as paying or escrow agent for holders of certificates of participation in the Lease, it shall thereafter be sufficient that a copy of the agency agreement shall have been deposited with Lessee until Lessee shall have been advised that such agency agreement is no longer in effect. During the Lease Term Lessee shall keep a complete and accurate record of all such assignments in form necessary to comply with Section 149(a) of the Code, and the regulations, proposed or existing, from time to time promulgated thereunder. No further action will be required by Lessor or by Lessee to evidence the assignment, but Lessee will acknowledge such assignments in writing if so requested.

After notice of such assignment, Lessee shall name the Assignee as additional insured and loss payee in any insurance policies obtained or in force. Any Assignee of Lessor may reassign this Lease and its interest in the Equipment and the Lease Payments to any other person who, thereupon, shall be deemed to be Lessor's Assignee hereunder.

16. EVENT OF DEFAULT. The term "Event of Default", as used herein, means the occurrence of any one or more of the following events: (i) Lessee fails to make any Lease Payment (or any other payment) as it becomes due in accordance with the terms of the Lease when funds have been appropriated sufficient for such purpose, and any such failure continues for ten (10) days after the due date thereof; (ii) Lessee fails to perform or observe any other covenant, condition, or agreement to be performed or observed by it hereunder and such failure is not cured within twenty (20) days after written notice thereof by Lessor; (iii) the discovery by Lessor that any statement, representation, or warranty made by Lessee in this Lease or in writing delivered by Lessee pursuant hereto or in connection herewith is false, misleading or erroneous in any material respect; (iv) proceedings under any bankruptcy, insolvency, reorganization or similar legislation shall be instituted against or by Lessee, or a receiver or similar officer shall be appointed for Lessee or any of its property, and such proceedings or appointments shall not be vacated, or fully stayed, within twenty (20) days after the institution or occurrence thereof; or (v) an attachment, levy or execution is threatened or levied upon or against the Equipment. The term “Motorola Contract Default” means the failure by Motorola Solutions, Inc. to comply with the obligation in Section 4 of this Lease to provide Equipment to the Lessee pursuant to the Contract.

17. REMEDIES. Upon the occurrence of an Event of Default, and as long as such Event of Default is continuing, Lessor may, at its option, exercise any one or more of the following remedies: (i) by written notice to Lessee, declare all amounts then due under the Lease, and all remaining Lease Payments due during the fiscal period in effect when the default occurs to be immediately due and payable, whereupon the same shall become immediately due and payable; (ii) by written notice to Lessee, request Lessee to (and Lessee agrees that it will), at Lessee's expense, promptly discontinue use of the Equipment, remove the Equipment from all of Lessee’s computers and electronic devices, return the Equipment to Lessor in the manner set forth in Section 5 hereof, or Lessor, at its option, may enter upon the premises where the Equipment is located and take immediate possession of and remove the same; (iii) sell or lease the Equipment or sublease it for the account of Lessee, holding Lessee liable for all Lease Payments and other amounts due prior to the effective date of such selling, leasing or subleasing and for the difference between the purchase price, rental and other amounts paid by the purchaser, Lessee or sublessee pursuant to such sale, lease or sublease and the amounts payable by Lessee 1084
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
hereunder; (iv) promptly return the Equipment to Lessor in the manner set forth in Section 5 hereof; and (v) exercise any other right, remedy or privilege which may be available to it under applicable laws of the state of the Equipment Location or any other applicable law or proceed by appropriate court action to enforce the terms of the Lease or to recover damages for the breach of this Lease or to rescind this Lease as to any or all of the Equipment. In addition, Lessee will remain liable for all covenants and indemnities under this Lease and for all legal fees and other costs and expenses, including court costs, incurred by Lessor with respect to the enforcement of any of the remedies listed above or any other remedy available to Lessor. For further clarification and the avoidance of doubt, upon the occurrence of a Motorola Contract Default, Lessee shall be entitled to pursue and enforce, separate from this Lease, all rights and remedies against Motorola Solutions, Inc. under the Contract.

18. PURCHASE OPTION. Upon thirty (30) days prior written notice from Lessee to Lessor, and provided that no Event of Default has occurred and is continuing, or no event, which with notice or lapse of time, or both could become an Event of Default, then exists, Lessee will have the right to purchase the Equipment on the Lease Payment dates set forth in Schedule B by paying to Lessor, on such date, the Lease Payment then due together with the Balance Payment amount set forth opposite such date. Upon satisfaction by Lessee of such purchase conditions, Lessor will transfer any and all of its right, title and interest in the Equipment (other than any intellectual property rights in the software comprising part of the Equipment) to Lessee as is, without warranty, express or implied, except that the Equipment is free and clear of any liens created by Lessor.

18.1 PARTIAL PAYMENT/PURCHASE OPTION – GRANT FUNDING. Upon thirty (30) days prior written notice from Lessee to Lessor, and provided no Event of Default has occurred and is continuing, or no event, which with notice or lapse of time, or both could become an Event of Default, then exists, Lessee will have the right to make a partial payment against the Lease one time per calendar year at an amount no less than $175,000.00 SO LONG AS SUCH PAYMENT IS BEING MADE FROM A FEDERAL GRANT FUNDING AWARD and upon Lessor’s request, Lessee will provide Lessor certification of such.

Application of said payment shall first be applied to accrued interest with the remainder going against the principal. Should Lessee make such payment, all remaining Lease Payments will be adjusted accordingly over the remainder of the Lease Term and Lessor shall provide to Lessee a revised Schedule B. Any reduction in outstanding principal can be viewed as the Lessee obtaining a greater equity position in the Lease subject to Lessor’s rights pursuant to the other terms of this Lease.

19. NOTICES. All notices to be given under this Lease shall be made in writing and mailed by certified mail, return receipt requested or sent electronically via email, to the other party at its address set forth herein or at such address as the party may provide in writing or electronically from time to time. If mailed, any such notice shall be deemed to have been received five days subsequent to such mailing.

20. SECTION HEADINGS. All section headings contained herein are for the convenience of reference only and are not intended to define or limit the scope of any provision of this Lease.

21. GOVERNING LAW. This Lease shall be construed in accordance with, and governed by the laws of, the state of the Equipment Location.

22. DELIVERY OF RELATED DOCUMENTS. Lessee will execute or provide, as requested by Lessor, such other documents and information as are reasonably necessary with respect to the transaction contemplated by this Lease.

23. ENTIRE AGREEMENT; WAIVER. This Lease, together with Schedule A Equipment LeasePurchase Agreement, Schedule B, Evidence of Insurance, Statement of Essential Use/Source of Funds, Certificate of Incumbency, Certified Lessee Resolution (if any), Information Return for Tax-Exempt 1085
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
Governmental Obligations and the Delivery and Acceptance Certificate and other attachments hereto, and other documents or instruments executed by Lessee and Lessor in connection herewith, constitutes the entire agreement between the parties with respect to the Lease of the Equipment, and this Lease shall not be modified, amended, altered, or changed except with the written consent of Lessee and Lessor. Any provision of the Lease found to be prohibited by law shall be ineffective to the extent of such prohibition without invalidating the remainder of the Lease.

The waiver by Lessor of any breach by Lessee of any term, covenant or condition hereof shall not operate as a waiver of any subsequent breach thereof.

24. EXECUTION IN COUNTERPARTS. This Lease may be executed in several counterparts, either electronically or manually, all of which shall constitute but one and the same instrument. Lessor reserves the right to request receipt of a manually-executed counterpart from Lessee. Lessor and Lessee agree that the only original counterpart for purposes of perfection by possession shall be the original counterpart manually executed by Lessor and identified as “Original”, regardless of whether Lessee’s execution or delivery of said counterpart is done manually or electronically. *** SIGNATURE PAGE TO FOLLOW ***
1086
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
IN WITNESS WHEREOF, the parties have executed this Agreement as of the 28th day of Febraury, 2025.

LESSEE: LESSOR:

CITY OF WEST SACRAMENTO, CA MOTOROLA SOLUTIONS, INC.

By:________________________________ By:_____________________________ Print Name: _________________________ Uygar Gazioglu
Title:_______________________________ Title: _Vice President & Treasurer_

CERTIFICATE OF INCUMBENCY
I, ______________________________________ do hereby certify that I am the duly elected or (Printed Name of Secretary/Clerk )
appointed and acting Secretary or Clerk of the CITY OF WEST SACRAMENTO, CA, an entity duly organized and existing under the laws of the State of California that I have custody of the records of such entity, and that, as of the date hereof, the individual(s) executing this agreement is/are the duly elected or appointed officer(s) of such entity holding the office(s) below his/her/their respective name(s). I further certify that (i) the signature(s) set forth above his/her/their respective name(s) and title(s) is/are his/her/their true and authentic signature(s) and (ii) such officer(s) have the authority on behalf of such entity to enter into that certain Equipment Lease Purchase Agreement number 25632, between CITY OF WEST SACRAMENTO, CA and Motorola Solutions, Inc. If the initial insurance requirement on Schedule B exceeds $1,000,000, attached as part of the Equipment Lease Purchase Agreement is a Certified Lessee Resolution adopted by the governing body of the entity.

IN WITNESS WHEREOF, I have executed this certificate and affixed the seal of CITY OF WEST SACRAMENTO, CA, hereto this
________ day of ____________________________, 2025.

ATTEST:
______________________________________
(Signature of Secretary/Clerk)
SEAL
APPROVED AS TO FORM:
______________________________________
(Signature of City Attorney)
1087
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16

OPINION OF COUNSEL
With respect to that certain Equipment Lease-Purchase Agreement 25632 by and between Motorola Solutions, Inc. and the Lessee, I am of the opinion that: (i) the Lessee is, within the meaning of Section 103 of the Internal Revenue Code of 1986, a state or a fully constituted political subdivision or agency of the State of the Equipment Location described in Schedule A hereto; (ii) the execution, delivery and performance by the Lessee of the Lease have been duly authorized by all necessary action on the part of the Lessee, (iii) the Lease constitutes a legal, valid and binding obligation of the Lessee enforceable in accordance with its terms; and (iv) Lessee has sufficient monies available to make all payments required to be paid under the Lease during the current fiscal year of the Lease, and such monies have been properly budgeted and appropriated for this purpose in accordance with State law. This opinion may be relied upon by the Lessor and any assignee of the Lessor’s rights under the Lease.
______________________________________________________________________ Attorney for CITY OF WEST SACRAMENTO, CA
1088
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16

SCHEDULE A

EQUIPMENT LEASE-PURCHASE AGREEMENT

Schedule A
Lease Number:
25632
This Equipment Schedule is hereby attached to and made a part of that certain Equipment LeasePurchase Agreement Number 25632 ("Lease"), between MOTOROLA SOLUTIONS INC. ("Lessor") and CITY OF WEST SACRAMENTO, CA (“ Lessee”).

Lessor hereby leases to Lessee under and pursuant to the Lease, and Lessee hereby accepts and leases from Lessor under and pursuant to the Lease, subject to and upon the terms and conditions set forth in the Lease and upon the terms set forth below, the following items of Equipment QUANTITY DESCRIPTION (Manufacturer, Model, and Serial Nos.) Refer to attached Equipment List.

Equipment Location:

CA
Initial Term: 120 Months Commencement Date: 3/1/2025
First Payment Due Date: 3/1/2026
Ten (10) consecutive annual payments as outlined in the attached Schedule B, plus Sales/Use Tax of $0.00, payable on the Lease Payment Dates set forth in Schedule B. 1089
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
Lessee: CITY OF WEST SACRAMENTO, CA
Schedule B (Lease #25632)
Compound Period: Annual
Nominal Annual Rate: 4.990%

CASH FLOW DATA
Event Date Amount Number Period End Date
1 Loan 3/1/2025 4,246,760.36 1
2 Payment 3/1/2026 549,707.00 10 Annual 3/1/2035
AMORTIZATION SCHEDULE - Normal Amortization, 360 Day Year Date Payment Interest Principal Balance
Loan 3/1/2025 4,246,760.36
1 3/1/2026 549,707.00 211,912.00 337,795.00 3,908,965.36 2 3/1/2027 549,707.00 195,056.14 354,650.86 3,554,314.50 3 3/1/2028 549,707.00 177,359.17 372,347.83 3,181,966.67 4 3/1/2029 549,707.00 158,779.13 390,927.87 2,791,038.80 5 3/1/2030 549,707.00 139,271.95 410,435.05 2,380,603.75 6 3/1/2031 549,707.00 118,791.37 430,915.63 1,949,688.12 7 3/1/2032 549,707.00 97,288.82 452,418.18 1,497,269.94 8 3/1/2033 549,707.00 74,713.30 474,993.70 1,022,276.24 9 3/1/2034 549,707.00 51,011.26 498,695.74 523,580.50
10 3/1/2035 549,707.00 26,126.50 523,580.50 0.00
Grand Totals 5,497,070.00 1,250,309.64 4,246,760.36
INITIAL INSURANCE REQUIREMENT: $4,246,760.36
Except as specifically provided in Section five of the Lease hereof, Lessee agrees to pay to Lessor or its assignee the Lease Payments, including the interest portion, in the amounts and dates specified in the above payment schedule. 1090
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16

EVIDENCE OF INSURANCE
Fire, extended coverage, public liability and property damage insurance for all of the Equipment listed on Schedule A number 25632 to that Equipment Lease Purchase Agreement number 25632 will be maintained by CITY OF WEST SACRAMENTO, CA as stated in the Equipment Lease Purchase Agreement.

This insurance is provided by:
_____________________________________________________
Name of insurance provider
_____________________________________________________
Address of insurance provider
_____________________________________________________
City, State and Zip Code
_____________________________________________________
Phone number of local insurance provider
_____________________________________________________
E-mail address
In accordance with the Equipment Lease Purchase Agreement Number 25632, CITY OF WEST SACRAMENTO, CA, hereby certifies that following coverage are or will be in full force and effect:

Type Amount Effective Expiration Policy
Date Date Number
Fire and Extended Coverage __________ __________ __________ _____________________ Property Damage __________ __________ __________ _____________________ Public Liability __________ __________ __________ _____________________ Certificate shall include the following:

Description: All Equipment listed on Schedule A number 25632 to that Equipment Lease Purchase Agreement number 25632. Please include equipment cost equal to the Initial Insurance Requirement on Schedule B to Equipment Lease Purchase Agreement number 25632 and list any deductibles.

Certificate Holder:

MOTOROLA SOLUTIONS, INC. and or its assignee as additional insured and loss payee 500 W Monroe
Chicago, IL 60661
If self insured, contact Motorola representative for template of self insurance letter. 1091
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
STATEMENT OF ESSENTIAL USE/SOURCE OF FUNDS (# 25632)
To further understand the essential governmental use intended for the equipment together with an understanding of the sources from which payments will be made, please address the following questions by completing this form or by sending a separate letter:

1. What is the specific use of the equipment?

2. Why is the equipment essential to the operation of CITY OF WEST SACRAMENTO, CA?

3. Does the equipment replace existing equipment?
If so, why is the replacement being made?

4. Is there a specific cost justification for the new equipment? If yes, please attach outline of justification.

5. What is the expected source of funds for the payments due under the Lease for the current fiscal year and future fiscal years?
 General Fund
- Have dollars already been appropriated for the Lease Payment? Yes -or- No

- If yes, for what fiscal year(s) have appropriations been made? ______________  Combination of Federal Grant funding supplemented by General Revenues - What fiscal year(s) is expected to be funded via federal grants: ___________________ - What fiscal year(s) is expected to be funded via general revenues: _________________ - Have these general revenues already been appropriated for the Lease Payment(s)? Yes -or- No
 Other (please describe): __________________________________________ ________________________________________________________________________ 1092
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
CERTIFIED LESSEE RESOLUTION (Lease# 25632)
At a duly called meeting of the Governing Body of the Lessee (as defined in the Lease) held on or before the execution date of the Lease, the following resolution was introduced and adopted.

BE IT RESOLVED by the Governing Board of Lessee as follows:

1. Determination of Need. The Governing Body of Lessee has determined that a true and very real need exists for the acquisition of the Equipment or other personal property described in the Lease between CITY OF WEST SACRAMENTO, CA (Lessee) and Motorola Solutions, Inc. (Lessor).

2. Approval and Authorization. The Governing body of Lessee has determined that the Lease, substantially in the form presented to this meeting, is in the best interests of the Lessee for the acquisition of such Equipment or other personal property, and the Governing Board hereby approves the entering into of the Lease by the Lessee and hereby designates and authorizes the following person(s) referenced in the Lease to execute and deliver the Lease on Lessee’s behalf with such changes thereto as such person deems appropriate, and any related documents, including any escrow agreement, necessary to the consummation of the transactions contemplated by the Lease.

3. Adoption of Resolution. The signatures in the Lease from the designated individuals for the Governing Body of the Lessee evidence the adoption by the Governing Body of this Resolution.
1093
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
Form 8038-G
(Rev. September2018)
Department of the Treasury
Internal Revenue Service
Information Return for Tax-Exempt Governmental Bonds
▶ Under Internal Revenue Code section 149(e)
▶ See separate instructions.

Caution: If the issue price is under $100,000, use Form 8038-GC. ▶ Go to www.irs.gov/F8038G for instructions and the latest information.

OMB No. 1545-0720
Part I Reporting Authority If Amended Return, check here ▶ 1 Issuer’s name
City of West Sacramento, CA
2 Issuer’s employer identification number (EIN)
3a Name of person (other than issuer) with whom the IRS may communicate about this return (see instructions) 3b Telephone number of other person shown on 3a 4 Number and street (or P.O. box if mail is not delivered to street address) 1110 W Capitol Ave
Room/suite 5 Report number (For IRS Use Only)
3 6 City, town, or post office, state, and ZIP code
West Sacramento, CA 95691
7 Date of issue
3/1/2025
8 Name of issue
Equipment Lease Purchase Agreement 25632
9 CUSIP number
10a Name and title of officer or other employee of the issuer whom the IRS may call for more information (see instructions)
10b Telephone number of officer or other
employee shown on 10a
Part II Type of Issue (enter the issue price). See the instructions and attach schedule. 11 Education . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 12 Health and hospital . . . . . . . . . . . . . . . . . . . . . . . . . . 12 13 Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 14 Public safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 4,246,760 36 15 Environment (including sewage bonds) . . . . . . . . . . . . . . . . . . . . 15 16 Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 17 Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 18 Other. Describe▶ 18
19a If bonds are TANs or RANs, check only box 19a......................................................................... ▶ b If bonds are BANs, check only box 19b ...................................................................................... ▶ 20 If bonds are in the form of a lease or installment sale, check box ............................................... ▶ Part III Description of Bonds. Complete for the entire issue for which this form is being filed. 21 (a) Final maturity date (b) Issue price (c) Stated redemption price at maturity
(d) Weighted
average maturity (e) Yield
3 / 1 / 35 $ 4,246,760.36 $ n/a 10 years 4.99 %
Part IV Uses of Proceeds of Bond Issue (including underwriters’ discount) 22 23
Proceeds used for accrued interest . . . . . . . . . . . . . . . . . .

Issue price of entire issue (enter amount from line 21, column (b)) . . . . . . . . .
.
.
.
.
.
22 23
24 Proceeds used for bond issuance costs (including underwriters’ discount) 25 Proceeds used for credit enhancement . . . . . . . . . . . . 26 Proceeds allocated to reasonably required reserve or replacement fund . 27 Proceeds used to refund prior tax-exempt bonds. Complete Part V . . . 28 Proceeds used to refund prior taxable bonds. Complete Part V . . . . 24 25
26 27
28 29
30 Total (add lines 24 through 28) . . . . . . . . . . . . . . . . . . . .

Nonrefunding proceeds of the issue (subtract line 29 from line 23 and enter amount here) .
.
.
.
.
.
29 30
Part V Description of Refunded Bonds. Complete this part only for refunding bonds. 31 Enter the remaining weighted average maturity of the tax-exempt bonds to be refunded . . . 32 Enter the remaining weighted average maturity of the taxable bonds to be refunded . . . . ▶
▶
years
years
33 Enter the last date on which the refunded tax-exempt bonds will be called (MM/DD/YYYY) . . 34 Enter the date(s) the refunded bonds were issued ▶ (MM/DD/YYYY) ▶
For Paperwork Reduction Act Notice, see separate instructions. Cat. No. 63773S Form 8038-G (Rev. 9-2018) 1094
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
▲
Form 8038-G (Rev. 9-2018) Page 2
Part VI Miscellaneous
35 Enter the amount of the state volume cap allocated to the issue under section 141(b)(5) . . . . 36a Enter the amount of gross proceeds invested or to be invested in a guaranteed investment contract (GIC). See instructions . . . . . . . . . . . . . . . . . . . . . . . . . b Enter the final maturity date of the GIC ▶ (MM/DD/YYYY) c Enter the name of the GIC provider ▶
37 Pooled financings: Enter the amount of the proceeds of this issue that are to be used to make loans to other governmental units . . . . . . . . . . . . . . . . . . . . . . . . 35 36a
37 38a If this issue is a loan made from the proceeds of another tax-exempt issue, check box ▶ and enter the following information:
b Enter the date of the master pool bond ▶ (MM/DD/YYYY) c Enter the EIN of the issuer of the master pool bond ▶ d Enter the name of the issuer of the master pool bond ▶ 39 If the issuer has designated the issue under section 265(b)(3)(B)(i)(III) (small issuer exception), check box .......................▶ 40 If the issuer has elected to pay a penalty in lieu of arbitrage rebate, check box ...............................................................▶ 41a If the issuer has identified a hedge, check here ▶ and enter the following information:
b Name of hedgeprovider ▶
c Type of hedge ▶
d Term of hedge ▶
42 If the issuer has superintegrated the hedge, check box ..................................................................................................▶ 43 If the issuer has established written procedures to ensure that all nonqualified bonds of this issue are remediated according to the requirements under the Code and Regulations (see instructions), check box.........................................▶ 44 If the issuer has established written procedures to monitor the requirements of section 148, check box..........................▶ 45a If some portion of the proceeds was used to reimburse expenditures, check here ▶ and enter the amount of reimbursement . . . . . . . . . . . . . . ▶
b Enter the date the official intent was adopted ▶ (MM/DD/YYYY) Under penalties of perjury, I declare that I have examined this return and accompanying schedules and statements, and to the best of my knowledge Signature
and
Consent
and belief, they are true, correct, and complete. I further declare that I consent to the IRS’s disclosure of the issuer’s return information, as necessary to process this return, to the person that I have authorized above.

Signature of issuer’s authorized representative Date Type or print name and title Paid Print/Type preparer’s name Preparer’s signature Date Check if PTIN Preparer
Use Only Firm’s name ▶
Firm’saddress ▶
self-employed
Firm’s EIN ▶
Phone no.

Form 8038-G (Rev. 9-2018)
▲
1095
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16

EQUIPMENT LEASE PURCHASE AGREEMENT DELIVERY AND

ACCEPTANCE CERTIFICATE
The undersigned Lessee hereby acknowledges receipt of the Equipment described below (“Equipment”) and Lessee hereby accepts the Equipment after full inspection thereof as satisfactory for all purposes of lease Schedule A to the Equipment Lease Purchase Agreement executed by Lessee and Lessor.

Equipment Lease Purchase Agreement No.: 25632 Lease Schedule A No. : 25632

EQUIPMENT INFORMATION

QUANTITY MODEL NUMBER EQUIPMENT DESCRIPTION
Equipment referenced in lease Schedule A#
25632. See Schedule A for a detailed Equipment
List.

LESSEE:

CITY OF WEST SACRAMENTO, CA
By: __to be completed after delivery__
Date: ____________________________________
1096
1 of 5
EQUIPMENT LIST - Lease 25632
Line # Item Number Description Quantity Term

POLICE DEPARTMENT EQUIPMENT
APX™ NEXT
1 H55TGT9PW8AN
APX NEXT; ALL-BAND MODEL 4.5
PORTABLE. 100
1a H499KC ENH: SUBMERSIBLE (DELTA T). 100
1b H38DA ADD: SMARTZONE OPERATION. 100
1c Q806CH ADD: ASTRO DIGITAL CAI OPERATION. 100
1d QA09028AA ADD: VIQI VC RADIO OPERATION. 100
1e QA03399AK ADD: ENHANCED DATA. 100
1f QA00580BA ADD: TDMA OPERATION. 100
1g QA09001AM ADD: WIFI CAPABILITY. 100
1h QA09113AA ADD: BASELINE RELEASE SW. 100
1i Q361CD ADD: P25 9600 BAUD TRUNKING. 100
1j QA09030AA
ADD: MOTOROLA HOSTED
RADIOCENTRAL W CPS. 100
1k QA09016AA ADD: LTE FOR VERIZON LTE SERVICE. 100
1l Q173CA ADD: SMARTZONE OMNILINK. 100
1m Q15AU
ADD: AES/DES-XL/DES-OFB ENCRYPTION
AND ADP. 100
1n Q498BN ENH: ASTRO 25 OTAR W/ MULTIKEY. 100
1o G996AP ADD: PROGRAMMING OVER P25 (OTAP). 100
2 LSV01S03446A APX NEXT DMS ESSENTIAL. 100 7 YEARS
4 PSV01S02944A PROVISIONING SUPPORT. 1
7 NNTN9216A
BATTERY PACK,IMPRES GEN2,
LIION,IP68, 4400T. 140
8 PSV00S01424A APX NEXT PROVISIONING. 1
9 PSV01S02940A SMARTMAPPING ENABLEMENT. 1
11 PSV01S02941A SMARTMESSAGING ENABLEMENT. 1
14 NNTN9199A
IMPRES 2 SUC, 3.0A, 120VAC, TYPE A
PLUG, NA. 100
15 NNTN9115A
CHARGER, MULTI-UNIT, IMPRES G2, 6-
DISP, US/NA/CA/LA PLUG, ACCCHARGER. 10
16 PMMN4136B
ACCESSORY KIT,XVP830 REMOTE

SPEAKER MICROPHONE NO CHANNEL
KNOB. 105
Standalone Items
17 PMLN7948A

APX NEXT HYBRID LEATHER HOLSTER,
STANDARD BATTERY. 100
APX™ 8500
18 M37TSS9PW1AN APX8500 ALL BAND MP MOBILE. 100
18a GA00580AA ADD: TDMA OPERATION. 100
18b G51AT ENH:SMARTZONE. 100
18c B18CR ADD: AUXILIARY SPKR 7.5 WATT APX. 100
18d G843AH ADD: AES ENCRYPTION AND ADP. 100
18e G89AC ADD: NO RF ANTENNA NEEDED. 100
18f G444AH ADD: APX CONTROL HEAD SOFTWARE. 100
18g G67EH ADD: REMOTE MOUNT E5 MP. 100
18h GA01517AA DEL: NO J600 ADAPTER CABLE NEEDED. 100
1097
2 of 5
18i G806BL ENH: ASTRO DIGITAL CAI OP APX. 100
18j GA01670AA ADD: APX E5 CONTROL HEAD. 100
18k W22BA ADD: STD PALM MICROPHONE APX. 100
18l QA09113AB ADD: BASELINE RELEASE SW. 100
18m G361AH ENH: P25 TRUNKING SOFTWARE APX. 100
18n GA09008AA ADD: GROUP SERVICES. 100
18o HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM. 100
18p GA09001AA ADD: WI-FI CAPABILITY. 100
18q G298AS ENH: ASTRO 25 OTAR W/ MULTIKEY. 100
18r QA03399AA ADD: ENHANCED DATA APX. 100
18s GA01630AA ADD: SMARTCONNECT. 100
18t G996AS ENH: OVER THE AIR PROVISIONING. 100
18u GA00250AA
ADD: GNSS/BT-WIFI THRU MNT ANT,
17FT LOW LOSS PFP-100A/240, QMA. 100
Standalone Items
19 PMUN1034G O3 CONTROL HEAD. 25
Standalone Items
20 PMLN4958B O3 CAN 17' EXTENSION CABLE. 25
APX™ 8500
21 M37TSS9PW1AN APX8500 ALL BAND MP MOBILE.4
21a GA09008AA ADD: GROUP SERVICES.4
21b G996AS ENH: OVER THE AIR PROVISIONING.4
21c HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM.4
21d GA00580AA ADD: TDMA OPERATION.4
21e G51AT ENH:SMARTZONE.4
21f GA01606AA
ADD: NO BLUETOOTH/WIFI/GPS
ANTENNA NEEDED.4
21g GA09001AA ADD: WI-FI CAPABILITY.4
21h G298AS ENH: ASTRO 25 OTAR W/ MULTIKEY.4
21i B18CS
ADD: AUXILIARY SPKR SPEC MCYCL
APX.4
21j G843AH ADD: AES ENCRYPTION AND ADP.4
21k G138AC
ADD: APX7500 MOTORCYCLE CH SFWR
O5.
4 21l W620AE ADD:NO MTRCYCLE ENCL NEEDED APX.4
21m G89AC ADD: NO RF ANTENNA NEEDED. 12
21n G444AH ADD: APX CONTROL HEAD SOFTWARE.4
21o G67EJ ADD: E5 REMOTE MOUNT MOTORCYCLE.4
21p QA03399AA ADD: ENHANCED DATA APX.4
21q GA01517AA DEL: NO J600 ADAPTER CABLE NEEDED.4
21r G806BL ENH: ASTRO DIGITAL CAI OP APX.4
21s W22BB ADD: STD PALM MICROPHONE APEX.4
21t GA01670AA ADD: APX E5 CONTROL HEAD.4
21u QA09113AB ADD: BASELINE RELEASE SW.4
21v GA01630AA ADD: SMARTCONNECT.4
21w G361AH ENH: P25 TRUNKING SOFTWARE APX.4
APX™ Consolette
22 L37TSS9PW1AN ALL BAND CONSOLETTE.2
22a GA09001AC ADD: WI-FI CAPABILITY CONSOLETTE.2
22b CA01942AA ADD: DC CORD.2
22c GA09008AA ADD: GROUP SERVICES.2
22d HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM.2
22e GA00469AA
ENH:EXTENDED DISPATCH APX
CONSOLETT.
2 22f GA00580AA ADD: TDMA OPERATION.2
22g CA01598AB ADD: AC LINE CORD US.2
22h G51AT ENH:SMARTZONE.2
22i L999AG ADD: FULL FP W/E5/KEYPAD/CLOCK/VU.2
1098
3 of 5
22j G298AS ENH: ASTRO 25 OTAR W/ MULTIKEY. 2
22k G843AH ADD: AES ENCRYPTION AND ADP. 2
22l G806BL ENH: ASTRO DIGITAL CAI OP APX. 2
22m QA09113AB ADD: BASELINE RELEASE SW. 2
22n GA01630AA ADD: SMARTCONNECT. 2
22o W382AM
ADD: CONTROL STATION DESK GCAI
MIC. 2
22p G361AH ENH: P25 TRUNKING SOFTWARE APX. 2
APX Transportable Base Station
23 P2096B

RADIOS SALES MODEL,APX
TRANSPORTABLE STATION. 1
APX™ 8500
24 M37TSS9PW1AN APX8500 ALL BAND MP MOBILE. 1
24a GA09008AA ADD: GROUP SERVICES. 1
24b G996AS ENH: OVER THE AIR PROVISIONING. 1
24c GA01305AA ADD:L1 GLONAS GPS ANTENNA. 1
24d GA01579AB
ADD: BLUETOOTH/WIFI GLASSMOUNT

2.4/5GHZ. 1
24e HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM. 1
24f GA00580AA ADD: TDMA OPERATION. 1
24g GA01513AB
ADD: ALL BAND MOBILE ANTENNA
(7/8/V/U). 1
24h G66BN ADD: DASH MOUNT E5. 1
24i G51AT ENH:SMARTZONE. 1
24j GA09001AA ADD: WI-FI CAPABILITY. 1
24k G298AS ENH: ASTRO 25 OTAR W/ MULTIKEY. 1
24l B18CR ADD: AUXILIARY SPKR 7.5 WATT APX. 1
24m G843AH ADD: AES ENCRYPTION AND ADP. 1
24n G444AH ADD: APX CONTROL HEAD SOFTWARE. 1
24o GA01517AA DEL: NO J600 ADAPTER CABLE NEEDED. 1
24p G806BL ENH: ASTRO DIGITAL CAI OP APX. 1
24q GA01670AA ADD: APX E5 CONTROL HEAD. 1
24r W22BA ADD: STD PALM MICROPHONE APX. 1
24s QA09113AB ADD: BASELINE RELEASE SW. 1
24t GA01630AA ADD: SMARTCONNECT. 1
24u G361AH ENH: P25 TRUNKING SOFTWARE APX. 1

FIRE DEPARTMENT EQUIPMENT
APX™ 8000 Series
25 H91TGD9PW6AN
APX 8000 ALL BAND PORTABLE MODEL

2.5. 90
25a HA00690AA ADD: 7Y ESSENTIAL SERVICE HTP. 90
25b Q445AG
ADD: APX PERSONNEL
ACCOUNTABILITY. 90
25c Q806CB ADD: ASTRO DIGITAL CAI OPERATION. 90
25d QA05595AA ALT: BATT IMPRES 2 LIION DIV2 4850. 90
25e Q361AN ADD: P25 9600 BAUD TRUNKING. 90
25f QA02006AC ENH: APX8000XE RUGGED RADIO. 90
25g QA00580AA ADD: TDMA OPERATION. 90
25h QA09008AA ADD: GROUP SERVICES. 90
25i QA09001AB ADD: WIFI CAPABILITY. 90
25j Q498AU ENH: ASTRO 25 OTAR W/ MULTIKEY. 90
25k QA09000AA ADD: DIGITAL TONE SIGNALING. 90
25l QA03399AA ADD: ENHANCED DATA APX. 90
25m H38BS ADD: SMARTZONE OPERATION. 90
25n QA07682AA ADD: SMARTCONNECT. 90
25o QA09113AB ADD: BASELINE RELEASE SW. 90
25p G996AP ADD: PROGRAMMING OVER P25 (OTAP). 90
25q Q629AH ENH: AES ENCRYPTION AND ADP. 90
25r QA01427AG ALT: APX8000/XE HOUSING GREEN. 90 1099
4 of 5
26 PMNN4505A
BATT IMPRES 2 LIION UL2054 DIV2 R IP68
4850T. 90
27 PMMN4152A
XVE500 DIV 1 REMOTE SPEAKER MIC,

HIGH IMPACT GREEN WITHOUT KNOB,
UL. 90
28 NNTN8860B
CHARGER, SINGLE-UNIT, IMPRES 2, 3A,
115VAC, US/NA. 20
29 NNTN8844A
CHARGER, MULTI-UNIT, IMPRES 2, 6-
DISP, NA/LA-PLUG, ACC USB CHGR. 10
30 NLN7967A MULTI-UNIT CHARGER WALL MOUNT KIT. 10
APX™ 6500 / Enh Series
31 M25URS9PW1BN APX6500 ENHANCED 7/800 MHZ MOBILE. 2
31a G996AS ENH: OVER THE AIR PROVISIONING. 2
31b HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM. 2
31c GA01576AB ADD: SMA TO QMA ADAPTER. 2
31d G51AU ENH: SMARTZONE OPERATION APX6500. 2
31e G67DT ADD: REMOTE MOUNT E5 APXM. 2
31f GA01606AA
ADD: NO BLUETOOTH/WIFI/GPS
ANTENNA NEEDED. 2
31g B18CR ADD: AUXILIARY SPKR 7.5 WATT APX. 2
31h G89AC ADD: NO RF ANTENNA NEEDED. 2
31i G444AH ADD: APX CONTROL HEAD SOFTWARE. 2
31j G806BL ENH: ASTRO DIGITAL CAI OP APX. 2
31k GA01670AA ADD: APX E5 CONTROL HEAD. 2
31l W22BA ADD: STD PALM MICROPHONE APX. 2
31m QA09113AB ADD: BASELINE RELEASE SW. 2
31n G193AK
ADD: ADP ONLY (NON-P25 CAP
COMPLIANT) (US ONLY). 2
31o G361AH ENH: P25 TRUNKING SOFTWARE APX. 2
APX™ 6500 / Enh Series
32 M25KSS9PW1BN APX6500 ENHANCED VHF MOBILE. 2
32a HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM. 2
32b GA01576AB ADD: SMA TO QMA ADAPTER. 2
32c G51AU ENH: SMARTZONE OPERATION APX6500. 2
32d G67DT ADD: REMOTE MOUNT E5 APXM. 2
32e GA01606AA
ADD: NO BLUETOOTH/WIFI/GPS
ANTENNA NEEDED. 2
32f B18CR ADD: AUXILIARY SPKR 7.5 WATT APX. 2
32g G89AC ADD: NO RF ANTENNA NEEDED. 2
32h G444AH ADD: APX CONTROL HEAD SOFTWARE. 2
32i G806BL ENH: ASTRO DIGITAL CAI OP APX. 2
32j GA01670AA ADD: APX E5 CONTROL HEAD. 2
32k W22BA ADD: STD PALM MICROPHONE APX. 2
32l QA09113AB ADD: BASELINE RELEASE SW. 2
32m G193AK
ADD: ADP ONLY (NON-P25 CAP
COMPLIANT) (US ONLY). 2
32n G361AH ENH: P25 TRUNKING SOFTWARE APX. 2

PUBLIC WORKS/CODE ENF EQUIPMENT
APX™ 4500 Enhanced
33 M22URS9PW1BN APX4500 ENHANCED 7/800 MHZ MOBILE. 145
33a GA09008AA ADD: GROUP SERVICES. 145
33b HA00692AA ADD: 7Y ESSENTIAL SERVICE LTM. 145
33c GA00250AA
ADD: GNSS/BT-WIFI THRU MNT ANT,
17FT LOW LOSS PFP-100A/240, QMA. 145
33d GA01576AB ADD: SMA TO QMA ADAPTER. 145
1100
5 of 5
33e QA02812AE
ADD: P25 9600 TRUNKING W/
INTEROPERABILITY. 145
33f GA09001AA ADD: WI-FI CAPABILITY. 145
33g B18CR ADD: AUXILIARY SPKR 7.5 WATT APX. 145
33h GA00804AA ADD: APX O2 CH (GREY). 145
33i G444AH ADD: APX CONTROL HEAD SOFTWARE. 145
33j G335AW ADD: ANT 1/4 WAVE 762-870MHZ. 145
33k W22BA ADD: STD PALM MICROPHONE APX. 145
33l QA09113AB ADD: BASELINE RELEASE SW. 145
33m G193AK
ADD: ADP ONLY (NON-P25 CAP
COMPLIANT) (US ONLY). 145
33n G67DQ ADD: REMOTE MOUNT O2 APXM. 145
APX™ 4500 Enhanced
34 M22URS9PW1BN APX4500 ENHANCED 7/800 MHZ MOBILE. 1
34a GA09008AA ADD: GROUP SERVICES. 1
34b HA00692AA ADD: 7Y ESSENTIAL SERVICE LTM. 1
34c W665BF ADD: BASE STATION OP APX. 1
34d G91AF ADD: CNTRL STATION PWR SUPPLY. 1
34e G66BF ADD: DASH MOUNT O2 APXM. 1
34f GA01576AB ADD: SMA TO QMA ADAPTER. 1
34g QA02812AE
ADD: P25 9600 TRUNKING W/
INTEROPERABILITY. 1
34h G142AD ADD: NO SPEAKER APX. 1
34i GA01606AA
ADD: NO BLUETOOTH/WIFI/GPS
ANTENNA NEEDED. 1
34j GA09001AA ADD: WI-FI CAPABILITY. 1
34k GA00804AA ADD: APX O2 CH (GREY). 1
34l G89AC ADD: NO RF ANTENNA NEEDED. 1
34m G444AH ADD: APX CONTROL HEAD SOFTWARE. 1
34n W22BA ADD: STD PALM MICROPHONE APX. 1
34o QA09113AB ADD: BASELINE RELEASE SW. 1
34p G193AK
ADD: ADP ONLY (NON-P25 CAP
COMPLIANT) (US ONLY). 1
APX™ N30
35 H15UCF9PW6AN APX N30 7/800 MODEL 2 PORTABLE. 105
35a QA09008AG ADD: GROUP SERVICES. 105
35b QA09001AM ADD: WIFI CAPABILITY. 105
35c Q667BB
ADD: ADP ONLY (NON-P25 CAP
COMPLIANT) (US ONLY). 105
35d QA08853AA ADD: CPS ENABLEMENT. 105
35e QA04096AA ENH: P25 TRUNKING. 105
35f QA09113AA ADD: BASELINE RELEASE SW. 105
36 PSV01S03059A APX NEXT PROVISIONING WITH CPS. 1
37 LSV01S03084A APX N50/30 DMS ESSENTIAL. 105 7 YEARS
38 PMNN4813B BATT LIION IMPRES 2 IP68 2850T. 25
39 PMPN4820A
CHGR DESKTOP SINGLE UNIT IMPRES 2
EXT PS US. 15
40 PMPN4594A
CHGR DESKTOP MULTI UNIT IMPRES 2 1
DISPLAY EXT PS NA/LA/CA. 16
1101
Sutter Buttes Communications,Inc. Quote
445 Palora Avenue Shop: (530) 673-3475
Yuba City, Ca. 95991 Toll Free: (800) 300-0054
Customer: City of West Sacramento Quote # WSP010825v1
Address: Quote Date 1/8/2025
YOUR ORDER NO.

Attention: Lt. Winger TERMS Budgetary
Re: Radio Subscriber Upgrade Project SERVICE REP Jim Anderson Fax: SALES REP Bill Corey
Phone: F.O.B.

Email: Quote Valid For: Budgetary

QUANTITY DESCRIPTION UNIT PRICE AMOUNT
115 Larsen Multi-Band Antennas, NMO150/450/758, with Coax Kits 99.00 $11,385.00 145 Laird Single Band 7/800 MHz Antennas, NMO, with Coax Kits 49.00 $7,105.00 10 QWRCB-L Rain Caps, NMO 10.00 $100.00
115 R/FRQA-5000-C QMA Connectors 12.00 $1,380.00
25 Sti-Co, Covert/Undercover All Band Antennas (Budgetary - need to see each vehicle) 1,000.00 $25,000.00 This is sight unseen, and will require more information/details to provide a firm quote. 100 Advanced Programming/Provisioning/Encryption Keyload - APX NEXT WSPD 105.00 $10,500.00 104 Advanced Programming/Encryption Keyload - APX8500 WSPD 105.00 $10,920.00 3 Advanced Programming/Encryption/Keyload - APX Consolettes and Transportable 105.00 $315.00 1 Codeplug Review/Re-Configure/Include All-Band Interoperability, Allied Agency, LEMA 5,000.00 $5,000.00 90 Advanced Programming/Setup - APX8000 XE WSFD 85.00 $7,650.00 2 Advanced Programming/Setup - APX6500 7/800 WSFD 85.00 $170.00 2 Advanced Programming/Setup - APX6500 VHF WSFD 85.00 $170.00 146 Trunking Programming/Setup - APX4500 for PUB WRKS/CODE ENF 85.00 $12,410.00 105 Trunking Programming/Setup - APX N30 for PUB WRKS/CODE ENF 85.00 $8,925.00 75 Removal/Re-Install Radios (Radio Swaps) PD VEHCILES 375.00 $28,125.00 145 Removal/Re-Install Radios (Radio Swaps) PW/CODE ENF 375.00 $54,375.00 1 Installation Contingency (Full Installs instead of swaps, trouble shoot, PM, repairs, etc) 65,000.00 $65,000.00 1 Project Management/Coordination: ID Mgt, SUA's, Prog, Install, database upd, etc.. 25,000.00 $25,000.00 1 Travel/Per-Diem (Worse Case Budgetary Figure) 8,000.00 $8,000.00 Parts 44,970.00
Basic Radio Swaps - $375/Veh
Labor 236,560.00
Advanced/Full Radio Swaps - $650/Veh
Sales Tax (8.25%) 3,710.03
Heavy Equipment Radio Swaps - $1200/Veh
Estimated S/H incl
$285,240.03
DIRECT ALL INQUIRIES TO:

Name Bill Corey BUDGETARY
Phone 530-673-3475
e-mail: [email protected]
THANK YOU FOR YOUR BUSINESS!
File: West Sac Subs - Services Quote 01-08-25bc Printed: 1/8/2025 1102
RESOLUTION 25-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO APPROVING A BUDGET APPROPRIATION OF $588,760 FOR RADIO EQUIPMENT WHEREAS, the City of West Sacramento is a member of the Sacramento Regional Radio Communications System (SRRCS) which is a regional P25 800-megahertz system. The Police, Fire, Public Works, Parks and Recreation and Community Development Departments are each users of mobile, portable and base station radios, which operate on the SRRCS system.

WHEREAS, in 2013, SRRCS migrated to the P25 technology upgrade, which resulted in a significant purchase of radios and other associated equipment to maintain operation on the system. This was funded through a 10-year financing plan which concluded in 2024.

WHEREAS, many of the radios purchased at that time have since been discontinued and are no longer supported by Motorola if the radio fails. Many of these radios remain in operation but cannot be repaired or serviced. Additionally, the City’s staff growth and operational needs have exceeded the number of available radios.

WHEREAS, in 2020, the Police Department was approved for the purchase of additional radios and upgrades to existing radios to address growth in the Department and operational needs. This purchase was intended for a finance plan with Motorola. This occurred during the COVID 19 Pandemic and the needed financing was not able to be obtained.

WHEREAS, in addition to general growth and radio needs in all City departments and conclusion of the lifespan of much of our radios, the Police Department will experience a significant increase in staffing and supplemental law enforcement support from outside agencies to support the addition of the Athletics MLB team to West Sacramento and the concurrent Rivercats MLB season. The Police Department and other City departments do not have sufficient radios to provide staff to meet the increase in staffing to support day to day operations, baseball operations, special event’s and citywide emergency operations.

WHEREAS, this City radio communications upgrade project is being led by the Police Department on behalf of all City departments to meet the need for growth and to support the increase in operational communications needs for the next 10 years. Motorola offers a discounted rate for large purchases. The requested purchase outlined in the report will provide a 35% discount on equipment being purchased from Motorola.

WHEREAS, in preparation for this project, staff received input from each department on their radio needs for the next 10 years to address deficiencies, growth and operational needs. Each department provided their needs, which were used to prepare the included purchase request.

WHEREAS, this purchase will meet the needs of all departments, correct current deficiencies in radio capabilities and accommodate the anticipated needs for growth in support of Measure O and the increased operational needs of all City departments to support baseball, special events and emergency operations. This includes the creation of a Police Department radio cache, which will support baseball and large event operational needs as well as emergency operations in which outside agencies will support emergency operations.

WHEREAS, staff has concluded that the requested radio communications upgrades will meet the City’s current and future needs and provide radio communications capabilities to staff needed for day-to-day operations, baseball operations, special events and emergency operations. On that basis, staff requests Council approval of staff’s recommended actions. 1103
Resolution 25-23

Page 2 ends

WHEREAS, the SRRCS radio system is a Motorola system and therefore, sole source as a signature of the SRRCS agreement. Sutter Buttes Communications is the Motorola vendor for our region and is therefore the sole vendor for this purchase.

WHEREAS, the overall purchase for this project is $5,985,831. To offset this cost as a single year expense, the Motorola finance plan has been identified as a mechanism to lessen the initial budget impact and share the cost over the 10 years of the financing plan. Pursuant to the proposed agreement, an initial cost of $488,760 in non-financed expenses would be paid at the onset of this agreement. The amount of $4,246,760 would be financed annual installments of $549,707 over 10 years, with the first payment due one year after execution of the agreement.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council of the City of West Sacramento hereby approves the appropriation of $588,760 in one-time costs, including $100,000 in project contingency, from the Measure N fund for the FY 2024/25.

SOURCES
$588,760 111-0000-3110 Measure N Fund Balance
USES
$588,760 111-9910-5575 Measure N, Equipment Professional Services

2. The City Council of the City of West Sacramento authorizes the City Manager or designee to sign the contract for equipment purchases.

PASSED AND ADOPTED this 19th day of February, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
1104

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 19, 2025 ITEM # 18
SUBJECT:

CONSIDERATION OF AWARD OF A CONTRACT FOR SERVICES WITH KITCHELL CEM

FOR AN ARC FLASH STUDY AT ALL CITY LOCATIONS TO IDENTIFY RISK FACTORS

IN ELECTRICAL EQUIPMENT AT PUMP STATIONS AND CITY FACILITIES INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Lorianne Landsaw, Senior Analyst
Public Works Operations & Maintenance
Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The purpose of this report is to provide the City Council with sufficient information to consider for approval a professional services contract with Kitchell to perform an Arc Flash Study to identify risk factors in electrical equipment at Pump Stations and other qualifying City locations.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:

1. Award a contract to perform an Arc Flash Study to Kitchell CEM;

2. Delegate Authority to the City Manager or execute a contract for services in an amount not to exceed $81,557.05;

3. Authorize the City Manager or his designee to execute non-substantive changes or modifications to the Contract for Services;

4. Authorize the City Manager or his designee to execute amendments or change orders up to the budgeted CIP amount; and

5. Authorize the City Manager or his designee to execute amendments to extend the term of the contract.

BACKGROUND
An arc flash study provides information regarding the incident energy available at the electrical components/devices that personnel are exposed to while maintaining or otherwise interacting with that equipment and helps determine safe approach distances and personal protection equipment (PPE) for conducting maintenance work as required by the National Fire Protection Association (NFPA) Standard 70E.

An arc flash study is required to understand the maximum amount of energy that could be released by equipment requiring maintenance. Additionally, an arc flash study can inform on how to eliminate or reduce hazard risk.

Without an arc flash study, the proper elimination, reduction, mitigation, and protection techniques cannot be known to create a safe work environment around electrical equipment.

The requirement for an arc flash study stems from several standards such as the Occupational Safety and Health Administration (OSHA), NFPA 70E, National Electrical Code (NFPA 70), and the Institute of Electronics and Engineers (IEEE). In addition, the California Code of Regulations, Title 8, Section 2940.11 mandates this assessment.

ANALYSIS
The City does not currently meet the 5-year inspection requirements as outlined per NFPA 70E. In an effort to remediate this issue, staff compiled documentation of previous arc flash surveys conducted as well as known single line drawing for City electrical systems.

On October 4, 2024 staff released a request for proposals (24-067-RFP) to conduct an Arc Flash Study. This includes data collection and evaluation with field verification, single line diagrams to be updated or created for those that are not on file, and all calculations and reports as well as Arc Flash Incident Energy Labels. Staff also requested that thermographic imaging be performed in accordance with NFPA 70B, which is a new recommendation added in 2023.

The City received nine (9) proposals which were evaluated by staff. After a comprehensive review, staff recommended awarding the contract to Kitchell CEM.
1105
Arc Flash Study Contract with Kitchell CEM
February 19, 2025

Page 2 ends

Environmental Considerations
This action is not a project that is subject to CEQA because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment. (Pub. Resources Code, § 21065; CEQA Guidelines §§ 15060(c), 15378(a).)
Commission Recommendation
Not applicable
Strategic Plan Integration
Not applicable.

Alternatives
The City Council may decide to:

1. Approve the recommended action; or

2. Direct staff to re-issue the RFP for a different pool of respondents.

Based on the number of responses, staff recommends approving the contract award to Kitchell CEM as the best choice for performing the Arc Flash Study.

Coordination and Review
The Request for Proposals and subsequent review was coordinated with the Capital Projects Department.

Budget/Cost Impact
The cost for this study is contained in CIP 50000 Arc Flash Hazard Analysis Survey. No additional funds are requested at this time.

ATTACHMENT

1. PWO25-015 Kitchell Professional Services Contract
1106
Kitchell/CEM, Inc.

PWO25-015– Arc Flash Study
Expires on 06/30/2026
1 5/2/24

CONTRACT FOR SERVICES
THIS CONTRACT is made on February 19, 2025 by and between the CITY OF WEST SACRAMENTO (“City”), and Kitchell (“Consultant”).

WITNESSETH:

WHEREAS, the City desires a contractor to perform an Arc Flash Study on all applicable electrical panels throughout the City and provide thermal imaging as required per NFPA 70B.

WHEREAS, the Consultant has presented a proposal for such services to the City, dated November 15, 2024 (attached hereto as Exhibit “A”) and is duly licensed, qualified and experienced to perform those services;
NOW, THEREFORE, the parties hereto mutually agree as follows:

1. SCOPE OF SERVICES:

A. Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to completion of the services described in Exhibit “A”. This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.

B. Consultant enters into this Contract as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, To the greatest extent permitted by law, Consultant and its employees, agents, and subcontractors shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
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C. The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

2. TERM OF CONTRACT
A. The services of Consultant are to commence upon execution of this Contract by the City, and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit “B” and terminate on June 30, 2026.

B. Consultant’s failure to complete work in accordance with the Schedule of Performance may result in delayed compensation as described in Section 3.

C. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract for two (2) additional one-year extensions in the manner provided in Section 5, provided that the extension does not require the payment of compensation in excess of the Council approved budget.

3. COMPENSATION:

A. The Consultant shall be paid monthly for the actual fees, costs and expenses for all time and materials required and expended, but in no event shall total compensation exceed the total budgeted amount without City’s prior written approval. Consultant's fees shall be as specified in the Schedule of Fees, which is attached hereto an incorporated herein as Exhibit "C".

B. Said amount shall be paid upon submittal of a monthly billing. Consultant shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract.

The invoices shall be submitted with the monthly billings. If Consultant’s performance is not in conformity with the Schedule of Performance, payments may be delayed or denied, unless the Consultant’s failure to perform in conformity with the Schedule of Performance is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 5.

C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section 4.

4. TERMINATION:

A. This Contract may be terminated by either party, provided that the other party is given not less than 30 calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate.

B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this Contract. 1108
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C. Notwithstanding any provisions of this Contract, Consultant shall not be relieved of liability to the City for direct damages sustained by the City as a result of any breach of this Contract by Consultant, and the City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due the City from Consultant is determined.

D. In the event of termination, the Consultant shall be compensated as provided for in this Contract, except as provided in Section 4C. Upon termination, the City shall be entitled to all work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.

5. AMENDMENTS, CHANGES OR MODIFICATIONS:

Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

6. EXTENSIONS OF TIME:

Consultant may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 5.

7. PROPERTY OF CITY:

A. It is mutually agreed that all materials prepared by the Consultant under this Contract shall become the property of the City, and the Consultant shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant in performing this Contract which is not Consultant’s privileged information, as defined by law, or Consultant’s personnel information, along with all other property belonging exclusively to the City which is in the Consultant’s possession.

B. Additionally, it is agreed that the parties intend this to be a contract for services and each considers the products and results of the services to be rendered by Consultant hereunder (the “Work”) to be a work made for hire. Consultant acknowledges and agrees that the Work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of the City.

8. COMPLIANCE WITH ALL LAWS:

A. Consultant shall comply with all applicable laws, ordinances, and codes of federal, State and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract.

B. Consultant warrants to the City that it is licensed by all applicable governmental bodies to perform this Contract and will remain so licensed throughout the progress of the Work, and that it has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable it to perform this Contract. 1109
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9. WARRANTIES AND RESPONSIBILITIES - CONSULTANT:

A. Consultant agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consistent with the generally accepted standards of Consultant’s profession.

B. Consultant agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law in accordance with Section 17A hereof.

C. Consultant shall designate a project manager who at all times shall represent the Consultant before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Consultant, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld.

D. Consultant shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant in writing within sixty (60) days of discovery. Should Consultant fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant shall be liable for any expenses thereby incurred.

10. SUBCONTRACTING:

None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Consultant shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant.

11. ASSIGNABILITY:

Consultant shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City which will not be unreasonably withheld.

However, claims for money due or to become due Consultant from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval.

Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.

12. INTEREST IN CONTRACT:

Consultant covenants that neither it, nor any of its employees, agents, contractors, subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Consultant in writing that Consultant’s duties under this Contract warrant greater disclosure by 1110
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Consultant than was originally contemplated. Consultant shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.

13. MATERIALS CONFIDENTIAL:

All of the materials prepared or assembled by Consultant pursuant to performance of this Contract are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order or to the extent necessary to perform the work.

14. LIABILITY OF CONSULTANT-NEGLIGENCE:

Consultant shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Consultant’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant or its employees, agents, contractors or subcontractors.

15. INDEMNITY AND LITIGATION COSTS:

Consultant shall indemnify, defend, and hold harmless the City, its officers, officials, agents, and employees against all claims, damages, demands, liability, costs, losses and expenses, including without limitation court costs and reasonable attorneys’ fees, arising from Consultant's negligent acts or negligent failure to act, errors, omissions or willful misconduct incident to the performance of this Contract except such loss or damage caused by the active negligence, sole negligence, or willful misconduct of the City. The provisions of this paragraph shall survive termination or suspension of this Contract.

16. CONSULTANT TO PROVIDE INSURANCE:

A. Consultant shall not commence any work before obtaining, and shall maintain in force at all times during the duration and performance of this Contract, the policies of insurance specified in this Section. Such insurance must have the approval of the City as to limit, form, and amount, and shall be placed with insurers with a current A.M. Best’s rating of no less than A VII (an NR rating is acceptable for Worker’s Compensation insurance written with the State Compensation Insurance Fund of California).

B. Prior to execution of this Contract and prior to commencement of any work, the Consultant shall furnish the City with certificates of insurance and copies of endorsements providing evidence of coverage for all policies required by the Contract. The Consultant and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant.

1. Worker’s Compensation and Employer’s Liability Insurance 1111
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a. Worker’s Compensation - Insurance to protect the Consultant, its contractors and subcontractors from all claims under Worker’s Compensation and Employer’s Liability Acts, including Longshoremen’s and Harbor Worker’s Act (“Acts”), if applicable. Such coverage shall be maintained, in type and amount, in strict compliance with all applicable state and Federal statutes and regulations.

The Consultant shall execute a certificate in compliance with Labor Code Section 1861, on the form provided in the Contract Documents.
b. Consultant shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant.

2. Commercial General Liability Insurance
a. The insurance shall be provided on form CG0001, or it’s equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000 per occurrence and $2,000,000 general and products/completed operations aggregates. b. The commercial general liability insurance shall also include the following:
i. Endorsement equivalent to CG 2010 0714 naming the City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
ii. Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.
iii. Provision or endorsement stating that the Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

3. Commercial Automobile Insurance
a. The insurance shall include, but shall not be limited to, coverage for claims for bodily injury or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the 1112
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insured. The amount of insurance coverage shall not be less than $1,000,000 per accident.
b. The commercial automobile insurance shall include the same endorsements required for the commercial general liability policy (see Section

16.B.2.b).

4. Professional Liability. The Consultant and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insurance coverage shall not be less than $1,000,000 per claim.

C. In addition to any other remedy the City may have, if Consultant fails to maintain the insurance coverage as required in this Section, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due Consultant under this Contract.

D. No policy required by this Contract shall be suspended, cancelled, terminated by either party, or reduced in coverage or in limits unless Consultant has provided thirty (30) days prior written notice by certified mail, return receipt requested, to the City.

E. Any deductibles or self-insured retentions in excess of $10,000 must be declared to, and approved by, the City.

F. The requirement as to types, limits, and the City’s approval of insurance coverage to be maintained by Consultant are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by Consultant under the Contract.

17. MISCELLANEOUS PROVISIONS:

A. Consultant shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work.

B. Consultant shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation.

C. Consultant shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Consultant. 1113
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D. This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

E. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:

City: City of West Sacramento
Attn to: Public Works Department
1951 South River Road
West Sacramento, CA 95691
Email: [email protected]

Consultant:

Kitchell/CEM, Inc.

Attn to: Geoff Bachanas, President
2450 Venture Oaks Way, Suite 500
Sacramento, CA 95833
Email: [email protected]

F. This Contract shall be interpreted and governed by the laws of the State of California.

G. Any action arising out of this Contract shall be brought and maintained in Yolo County California, regardless of where else venue may lie.

H. In any action brought by either party to enforce the terms of this Contract, each party shall be bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.

I. ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE.

By electronically signing this document in electronic form, Parties agree that this Agreement may be transmitted and signed electronically by all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California law and regulations, including but not limited to Civil Code Section 1633.7 [Signatures on following page]
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CITY OF WEST SACRAMENTO
By: __________________________
Amanda Berlin, Assistant City Manager
ATTEST:

By: _______________________
Jennifer Cusmir, City Clerk
APPROVED AS TO FORM:

By: _______________________
Jeffrey Mitchell, City Attorney

KITCHELL/CEM, INC.

By: _________________________
Geoff Bachanas, President
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EXHIBIT A
Consultant Proposal/Scope of Work
1116
Arc Flash Study
Request for Proposals
24-067-RFP
1117 November 15, 2024

TABLE OF CONTENTS
RFP #24-067-RFP - ARC FLASH STUDY | Page 1

CONTENTS

3.2. Proposal Transmittal Letter 2

3.3. Proposer’s Mandatory Qualifications
and Experience 4

3.4. Technical Project Approach 18

3.5. Cost Proposal 20
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2450 VENTURE OAKS WAY, SUITE 500 | SACRAMENTO, CA 95833 | TEL. 916.648.9700 November 15, 2024
Lorianne Landshaw, Senior Analyst
City of West Sacramento
1110 West Capitol Avenue
West Sacramento, CA 95691
RE: REQUEST FOR PROPOSALS #24-067-RFP

ARC FLASH STUDY
Dear Lorianne and Members of the Selection Committee:

Kitchell CEM is uniquely qualified and the right partner to provide the services requested in your RFP. We are excited for the opportunity to provide our qualifications and proposal to the City of West Sacramento to support your Arc Flash Study project.

We appreciate your consideration and look forward to the opportunity to serve the City on this project.

We Have the Right Team
WKitchell has assembled a highly qualified and experienced team for this project with each proposed team member having strong arc flash and assessment experience. Our team will be led by Project Manager/Lead Electrical Engineer, Milutin Backovich. Milutin brings over 35 years of project/electrical design management experience, including over 10 years of managing/conducting arc flash studies. In addition to being a California-licensed Electrical Engineer, Milutin also possesses a C-10 Electrical Contractor’s license. We feel we are uniquely qualified as Milutin will be in the field gathering the data and then preparing the various studies once back in the office. Milutin is available and fully committed to this effort for the entire duration of the service delivery. Senior Electrical Engineer Gerald Neuffer will be assisting Milutin in the electrical engineering aspect of your project. Gerald brings over 30 years of electrical engineering experience, including over 10 years of performing arc flash studies.

We Have the Right Experience
Founded in 1950, Kitchell brings 74 years of experience in providing strategic recommendations to public agencies. We have provided electrical system assessments and power studies for over 30 years and have completed similar services on over 200 buildings/facilities in that time. As a result, we have a proven methodology that is easily adapted based on your specific needs.

We have provided similar arc flash services for the County of Marin, Chico State University, Vision Service Plan facilities in California, Texas, New York, and Washington; and for other private entities.

We Have the Right Partners
To provide the City with requested thermographic study component of the project, we have partnered with Jabez Brunz and his company Canfield Conformity & Compliance, LLC. (dba C3 Engineering). Jabez brings over 15 years of thermographic study and project management experience. He has supervised over 1000 thermographic studies, including major multi-facility projects such as Chico State University, Facebook headquarters and Stanford University in Palo Alto, California, and the University of Arizona in Tucson, Arizona. With his vast experience and oversight, you can have peace of mind that the thermographic study scope is being done safely and the final deliverable is accurate and up to current industry standards.

3.2. Proposal Transmittal Letter
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2450 VENTURE OAKS WAY, SUITE 500 | SACRAMENTO, CA 95833 | TEL. 916.648.9700 Kitchell has a proven reputation for delivering high-quality reports that meet the needs of our clients. Our team is committed to fostering a collaborative effort between the City, project stakeholders, and all team members. We look forward to meeting with you to further discuss our qualifications and approach to providing our services for this project.

Sincerely,
Kitchell/CEM, Inc.

Geoff Bachanas, CCM Heather Brown, PE, LEED AP
President Executive Director of EAS/Principal-in-Charge * officer empowered to commit the firm

REQUIRED PROPOSAL STATEMENTS
` A. Proposer’s Name
and Contact
Kitchell/CEM, Inc.
2450 Venture Oaks Way, Suite 500, Sacramento, CA 95833
Heather Brown, PE | Principal-in-Charge | email. [email protected] | tel. 916.832.3003 ` B. Statement of Offer This Proposal is an offer to complete the Scope of Work and it, including the Cost Proposal rates and budget remain valid for a minimum of 90 business days following the Proposal due date. ` C. Conflict of Interest Kitchell CEM, nor any individuals performing work under the Contract, have a conflict of interest. ` D. City Contract Terms Kitchell CEM has reviewed the City’s standard contract and insurance and accepts with a few recommended modifications. A copy of the contract, with recommended edits tracked, has been included with the electronic proposal submission.
` E. Subcontractors Kitchell has included C3 Engineering on our team to provide thermographic study services.

Miyamoto International | 555 W Chandler Blvd, Suite 206, Chandler, AZ 85225 email. [email protected] | tel. 480.432.5382
` F. Signature &
Authority
Kitchell’s Proposal Transmittal Letter has been signed by our president, Geoff Bachanas, who is empowered to bind the firm. Evidence demonstrating authority is included as part of our Secretary of State documentation included in section J. Business License. 1120

3.3. PROPOSER’S MANDATORY QUALIFICATIONS AND EXPERIENCE RFP #24-067-RFP - ARC FLASH STUDY | Page 4
& EXPERIENCE

MANDATORY QUALS
A brief description of Proposer’s background, years in business, organizational history, and client base...

A. Organization
Established in 1950, Kitchell is dedicated to providing construction management and general contracting services in the Western United States. Our firm’s innovations in management and reliability in delivering projects on time and within or under budget have earned us a reputation for superior performance.

Since Kitchell’s inception, we have completed $56 billion in public sector construction representing more than 4,600 projects in recreation facilities, municipal office buildings, education facilities, courthouses, parking structures, civic centers, detention and criminal justice centers, healthcare facilities, police/fire stations and performing/multicultural arts centers.

In the A/E/C industry, Kitchell is known primarily as a construction management firm, but unlike most firms we have a full inhouse Engineering and Architectural Services Department, established over 35 years ago, comprised of licensed architects and engineers, as well as qualified and experienced quality control specialists, estimators, schedulers, mission critical facility experts, commissioning professionals, BIM technicians, facilities maintenance personnel and other specialized consultants needed to professionally and successfully address your needs for the project. This group of highly experience and licensed professionals knows the unique demands placed on facility owners and operators. Refer to the resume section for relevant licenses and training.

Focusing on the public sector has allowed us to develop management and project control techniques targeted to its specific needs. Our methods have been very successful—more than 85% of our work comes from repeat clients.

Project Staffing
Kitchell currently has 310 qualified staff working on a variety of public sector projects. Our depth of resources, coupled with our large and diverse project base, allows us flexibility in meeting our clients’ staffing requirements. We take pride in selecting the most qualified personnel to achieve the depth and breadth of resources needed to provide full commitment, attention, continuity and accountability in developing a successful program. We will work with you to create an effective team to bring your projects in on time, within budget and with the highest possible quality.

Office Locations
Kitchell will be servicing the City’s contract out of our headquarters in Sacramento and will also be supported by our San Diego office. Our additional 11 offices are located in: Austin, Fresno, Los Angeles, Newport Beach, Oakland, Phoenix, Riverside, Salt Lake City, San Francisco, San Jose, and San Luis Obispo.

Sacramento Office (Headquarters)
2450 Venture Oaks Way, Suite 500
Sacramento, CA 95833
San Diego Office
9915 Mira Mesa Blvd., Suite 300
San Diego, CA 92131
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Subcontractor | C3 Engineering
At C3 Engineering , we’re dedicated to 100% customer service for our clients, providing the highest level of engineering services nationwide. Our highly trained staff offers a level of expertise and professionalism unmatched in the industry. Our utmost goal is our dedication to electrical safety for our customers, and we’re committed to providing this through our specialized services that include electrical safety engineering, maintenance and testing. You wont find a more highly trained and qualified team of electrical engineers and professionals anywhere in the industry. When you’re looking to work with the best, work with C3 Engineering for all your electrical safety services needs.

We are engineers, testing technicians, electrical inspectors, project managers and electrical safety professionals with decades of experience. As our careers merged, overlapped and paralleled over the years – we all noticed the same thing. We figured out what was missing from our industry. Understand this about us: outside of our professions we too are customers and consumers.

We don’t want to be sold to. We want to be educated. We want to be informed. We want to be helped. We want to know that the information being presented is the most current, the most applicable and in our best interest.

The useful utilization of electricity can be intimidating if that is not your regular area of expertise. We will explain to our customers what they need to do, what they should do, and what would be prudent to do as best practice. Then we will help you.

That’s it. Nothing more, nothing less. We look forward to it.

C3 is proficient in most types of power system studies including, but not limited to, short-circuit coordination, arc-flash studies, transient motor starting, load flow, and harmonics analysis. The purpose of any power system study is to ensure you have a safe, efficient and reliable power system for your facility under both normal and abnormal operating conditions. From data gathering to final reports our engineers will ensure your study is done correctly, and that you understand the results along with next steps. 1122

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B. Experience
Over 35 years ago Kitchell established a team of licensed professionals to assist our project managers, construction managers, and state, county and city governments in all technical aspects of project development. As such, we have been providing architectural, civil, electrical, mechanical and structural consulting services from the inception of a project through bid documents, construction, closeout and warranty. We also have schedulers, estimators, certified specification writers and CAD/BIM technicians in house. Kitchell’s EAS Department has been providing services similar to those requested by the City of West Sacramento for over 20 years.

C. Public Agency Experience
Kitchell has extensive experience working with public agencies having completed $56 billion in public sector construction representing more than 4,600 projects in recreation facilities, municipal office buildings, education facilities, courthouses, parking structures, civic centers, detention and criminal justice centers, healthcare facilities, police/fire stations and performing/multicultural arts centers. We are also currently under contract with the City of West Sacramento providing design and construction administration services on your City Hall HVAC Replacement project.

Following are detailed descriptions and associated information for 10 of our team’s completed projects from the past five years that are most relevant to yours.

A brief statement of how long Proposer
has been performing the services
required to complete the Scope of Work.

Proposer shall have a minimum of
five years of experience providing the
services required to complete the Scope
of Work to public agencies...

A description of no more than 10 public
sector projects completed with the last
five years that demonstrates Proposer’s
experience performing services to
complete the Scope of Work...
1 Marin County
Civic Center Arc Flash Study,
San Rafael, CA
Description: Kitchell provided electrical engineering
services for a 470,000 SF building, providing
comprehensive information, documentation, analysis and
recommendations based on an electrical assessment,
load study, electrical as-builts and an arc flash study of the Civic Center. The information obtained from
the electrical investigation was used to perform an
Arc Flash Study for all switchboards, panelboards,
disconnect switches, motor control centers, transformers, switchgears, automatic transfer switches, variable
frequency drives, UPS equipment and generators.

Completion Date: November 2022
Heather Brown, Milutin Backovich, Gerald Neuffer,
Sergio Rodriguez
Project Team
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3.3. PROPOSER’S MANDATORY QUALIFICATIONS AND EXPERIENCE RFP #24-067-RFP - ARC FLASH STUDY | Page 7
Marin County 2
Center Campus and Fairgrounds
Electrical Assessment and Arc Flash
Study, San Rafael, CA
Description: Kitchell provided electrical engineering
services for six buildings totaling 80,000 SF providing comprehensive information, documentation, analysis and
recommendations based on an electrical assessment,
load study, electrical as-builts and an arc flash study of the Veterans Memorial Auditorium (VMA), Exhibit Hall,
Concessions Building, Shop Building, Fairgrounds, Fair
Storage Building and Lagoon Park. The information
obtained from the electrical investigation was used
to perform an Arc Flash Study for all switchboards,
panelboards and Motor Control Centers.

Heather Brown, Milutin Backovich, Gerald Neuffer, Completion Date: May 2021 Sergio Rodriguez
Project Team
Labcyte 3
Arc Flash Study and Report,
San Jose, CA
Description: Kitchell conducted an arc flash hazard study for a 60,000 SF office/laboratory facility including a short circuit study and a coordination study to determine arc flash hazard boundaries and incident arc flash energy
levels at electrical distribution equipment at the Labcyte Facility. Scope of work included visual inspection of
equipment for damage and visible code deficiencies,
development of a Distribution System Model in ETAP
analysis software, determination of Shock Hazard
Boundaries and printing and installation of arc flash
labels.

Completion Date: September 2020
Heather Brown, Milutin Backovich, Gerald Neuffer,
Sergio Rodriguez
Project Team
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3.3. PROPOSER’S MANDATORY QUALIFICATIONS AND EXPERIENCE RFP #24-067-RFP - ARC FLASH STUDY | Page 8
Vision Service Plan
Northern California Arc Flash Studies,
Various, CA
Description: Kitchell provided electrical engineering
services for five buildings totaling 480,000 SF providing comprehensive information, documentation, analysis,
and recommendations based on an electrical assessment,
arc flash study, fault current study, and a protective
device coordination study of existing electrical systems at Headquarters 1 through 5. The power system studies
cover equipment from the service entrance switchboard
down to the panelboard level and extends to disconnect
switches at HVAC equipment and other large motors
such as elevators. The scope of work to prepare for the studies included a visual inspection of equipment for
damage and visible code deficiencies, documentation
of all equipment and conductors, and development of a
Distribution System Model in ETAP analysis software.

Completion Date: July 2021
Heather Brown, Milutin Backovich, Gerald Neuffer,
Sergio Rodriguez
Project Team
4 5 Illumina Inc.

Arc Flash Study, Hayward, CA
Description: Kitchell provided an arc flash hazard study for a 100,000 SF research/laboratory/office site consisting of two buildings. The electrical system consisted of
approximately 100 components which needed to be
analyzed for their arc flash hazard potential. Our scope of work included a site investigation to obtain all necessary data, an analysis using ETAP software to determine the
arc flash hazard at each piece of equipment, and a report summarizing our findings with recommendations for
adjustments to existing overcurrent protective devices.

Completion Date: February 2021
Heather Brown, Milutin Backovich, Gerald Neuffer,
Sergio Rodriguez
Project Team
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3.3. PROPOSER’S MANDATORY QUALIFICATIONS AND EXPERIENCE RFP #24-067-RFP - ARC FLASH STUDY | Page 9
Golden 1 Credit Union
Golden 1 Headquarters Arc Flash
Study, Sacramento, CA
Description: Kitchell conducted an arc flash hazard study for the Golden 1 Headquarters facility including a short circuit study and a coordination study to determine arc flash hazard boundaries and incident arc flash energy
levels at electrical distribution equipment at the Labcyte Facility. Scope of work included visual inspection of
equipment for damage and visible code deficiencies,
development of a Distribution System Model in ETAP
analysis software, determination of Shock Hazard
Boundaries and printing and installation of arc flash
labels.

Heather Brown, Milutin Backovich, Gerald Neuffer, Completion Date: October 2024 Sergio Rodriguez
Project Team
6 7 California State
University, Chico
Arc Flash Study, Chico, CA
Description: Kitchell provided electrical engineering
services to obtain power system studies, including arc
flash risk and shock risk assessment, and thermographic surveys of electrical equipment across all campus
buildings, the 12 KV distribution system, and additional buildings off campus which are part of University
Housing and the University Farm. The power system
studies cover equipment from the service entrance
switchboard down to the panelboard level and extends
to disconnect switches at HVAC equipment and other
large motors such as elevators. The scope of work to
prepare for the studies included a visual inspection of equipment for damage and visible code deficiencies,
documentation of all equipment and conductors, and
development of a Distribution System Model in ETAP
analysis software.

Completion Date: June 2023
Heather Brown, Milutin Backovich, Gerald Neuffer,
Sergio Rodriguez, Jabez Brunz
Project Team
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3.3. PROPOSER’S MANDATORY QUALIFICATIONS AND EXPERIENCE RFP #24-067-RFP - ARC FLASH STUDY | Page 10
D. Personnel
Kitchell’s project team, as presented on the following pages, has been assembled based on their ability to deliver the best-suited skills and experience for delivery of the requested services. In choosing our team, we specifically selected available personnel with the experience and expertise of the services offered. Each member of our team brings a collaborative attitude to a project, is skilled in identifying and implementing solutions to challenging and complex projects, and is available for their assigned role.

Additionally, Kitchell has the ability to draw upon an in-house staff of construction managers, estimators, schedulers, commissioning specialists and other construction professionals should the need arise. Our proposed team offers years of experience working on projects similar to yours.

Please refer to the following pages for our proposed organization chart and key personnel resumes demonstrating their specialized knowledge and experience, as well as our history providing the requested services for similarly sized and scoped projects.

A narrative description, resume, and
organizational structure chart of
personnel to be assigned to complete
tasks within the Scope of Work, clearly
indicating where Subcontractors will be
used if applicable...
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3.3. PROPOSER’S MANDATORY QUALIFICATIONS AND EXPERIENCE RFP #24-067-RFP - ARC FLASH STUDY | Page 11
MILUTIN BACKOVICH, pe, dbia
PROJECT MANAGER/LEAD ELECTRICAL ENGINEER | KITCHELL

CORE PROJECT TEAM
Gerald Neuffer, pe, leed ap, ncees
Electrical Engineer | Kitchell
Randall Glaeser, cpe-it
Facilities Program Director | Kitchell
Jabez Brunz
Electrical Inspector | C3 Engineering
HEATHER BROWN, pe, leed ap
PRINCIPAL-IN-CHARGE | KITCHELL

AS-NEEDED KITCHELL SUPPORT SERVICES
GEOFF BACHANAS, ccm
President
ANDREW PASCUAL, pe
Mechanical Support
SERGIO RODRIGUEZ, pe, assoc. dbia, leed ap
Operations Manager

DANIEL GAMBOA
Senior Building Maintenance Technician

MARCOS AYALA
Building Maintenance Technician
MATT CHAPPELL, cep, eit
Estimating Manager

RICK STASSI
Project Scheduler
Heather Brown will be the primary
point of contact for the City
through contract negotiations and
notice to proceed. Project Manager,
Milutin Backovich will lead the day
to day work effort and serve as
primary point of contact for the life
of the project.
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EDUCATION
MBA, Finance, California State
University, Sacramento
BS, Mechanical Engineering,
University of Portland

LICENSES &

CERTIFICATIONS
Mech. Engineer #M31667, CA
LEED Accredited Professional
Heather Brown, pe, leed ap
Principal-in-Charge | Kitchell
Heather, with more than 20 years of experience in the construction industry, has worked on a wide variety of public, higher education and commercial facilities. Heather is a LEED Accredited Professional. Her experience includes project management, mechanical and plumbing design, assessing and renovating both HVAC and plumbing systems, preparing calculations and AutoCAD drawings. Heather is responsible for the management of engineers and architects working with code, access compliance, design and constructability reviews, life cycle studies, value engineering sessions, energy studies, specifications development, needs assessments, master planning studies, facility assessments, and construction inspections.

EDUCATION
BS, Electrical & Electronic
Engineering, California State
University, Sacramento

LICENSES &

CERTIFICATIONS
Electrical Engineer #E13335, CA
Design-Build Professional
C-10 Electrical Contractor
#950139
Milutin Backovich, pe, dbia
Project Manager/Lead Electrical | Kitchell
Milutin has over 35 years of experience in the construction industry. Milutin’s experience includes electrical design reviews, the design of electrical power and lighting systems, design of signal and communication systems, project management, scheduling and cost estimating. His experience includes design review of more than $1 billion in public sector facilities, encompassing university and community college, civic/municipal, K–12 education and criminal justice facilities. Milutin has also assisted in the establishment of schedule milestones and recovery schedules.

Relevant Experience
` Marin County, Civic Center Arc Flash Study, San Rafael, CA ` Marin County, Center Campus and Fairgrounds Electrical Assessment and Arc Flash Study, San Rafael, CA
` California State University, Chico, Arc Flash Study, Chico, CA ` Golden 1 Credit Union, Golden 1 Headquarters Arc Flash Study, Sacramento, CA ` Labcyte, Research Facility Arc Flash Study, San Jose, CA ` Vision Service Plan, Northern California Arc Flash Studies, Various, CA ` Illumina Inc., Arc Flash Study, Hayward, CA
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3.3. PROPOSER’S MANDATORY QUALIFICATIONS AND EXPERIENCE RFP #24-067-RFP - ARC FLASH STUDY | Page 13

EDUCATION
BS, Facilities Engineering
Technology, California State
University, Maritime Academy

LICENSES &

CERTIFICATIONS
AFE Certified Plant Engineer-inTraining
NFPA 70e
Randall Glaeser, cpe-it
Facilities Program Director | Kitchell
With 20 years of industry experience, Randall is a dedicated Facility Operations Manager with expertise in managing the daily operations of our client facility portfolio across multiple states. He has experience with a variety of building systems and operating models which provide him with the skills required to lead, develop and maintain high-quality workforces and structured operational programs. His recent work experience includes services for the VSP Headquarters campus, including daily operations and maintenance of all buildings and grounds, as well as critical operations including 24/7/365 data center support.

Relevant Experience
` Vision Service Plan, Headquarters Facility Management, Rancho Cordova, CA ` Vision Service Plan, Lab Facility Management, Folsom, CA ` Vision Service Plan, Eastern Operations Center (EOC), Columbus, OH ` Facilities Management Consulting, Defense Microelectronics Activity, McClellan, CA ` Golden 1 Credit Union, Golden 1 Headquarters Arc Flash Study, Sacramento, CA

EDUCATION
BS, Electrical Engineering,
University of the Pacific,
Stockton

LICENSES &

CERTIFICATIONS
Electrical Engineer #E14881, CA
LEED Accredited Professional
Member, NCEES
Gerald Neuffer, pe, leed ap
Senior Electrical Engineer | Kitchell
Gerald has worked exclusively in the field of private electrical consulting for over 30 years.

During this time, he has designed electrical systems for a wide range of retail, residential, military, healthcare, and educational facilities. He has worked as an electrical department manager and lead/mentored a team of electrical engineers and designers. His many licenses have allowed him to work, review, and seal hundreds of projects across the United States.

Relevant Experience
` Marin County, Center Campus and Fairgrounds Electrical Assessment and Arc Flash Study, San Rafael, CA
` Marin County, Civic Center Arc Flash Study, San Rafael, CA ` Labcyte, Research Facility Arc Flash Study, San Jose, CA ` Golden 1 Credit Union, Golden 1 Headquarters Arc Flash Study, Sacramento, CA ` Illumina Inc., Arc Flash Study, Hayward, CA
` Vision Service Plan, Northern California Arc Flash Studies, Various, CA ` City of San Diego, Decarbonization/Electric Vehicle Supply Equipment (EVSE) Assessment, San Diego, CA
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3.3. PROPOSER’S MANDATORY QUALIFICATIONS AND EXPERIENCE RFP #24-067-RFP - ARC FLASH STUDY | Page 14

EDUCATION
Dakotas JATC – 5-year
completion of the Bureau
Apprenticeship Training (BAT),
Electrician

LICENSES &

CERTIFICATIONS
Inspector/Master Electrical
License, South Dakota
NFPA 70E
OSHA 30-Hour
Mine Safety and Health
Administration (MSHA)
Jabez Brunz
Electrical Inspector | C3 Engineering
Jabez Brunz is the Director of Operations at C3 Engineering, a division of Canfield Companies. He is responsible for managing and overseeing all Analysis & Power System engineering studies including Arc Flash Hazard analysis. He has over 20 years in the electrical Industry including Electrical Installation, Project Management, Electrical Maintenance, Safety and Engineering.

In addition, Jabez was an Electrical Inspector for the United States Army Core of Engineers in Iraq, between the years 2008-2010 for Task Force Safe. He was tasked with inspecting and developing plans to mitigate faulty wiring for thousands of facilities that electrocuted 16 U.S. troops and 2 Contractors as well as injuring hundreds of others in a 4-year span during the war in Iraq.

Relevant Experience
` Facebook Headquarters, West Campus (MPK 20) and Willow Campus Arc Flash Study and Updates, Menlo Park, CA
` University of Arizona Campus Arc Flash Study, Tucson, AZ ` Stanford University, Infrared Scanning & Short-Circuit Study, Stanford, CA ` University of Arizona Dorms Infrared Scanning and Arc Flash Study, Tucson, AZ 1131

3.3. PROPOSER’S MANDATORY QUALIFICATIONS AND EXPERIENCE RFP #24-067-RFP - ARC FLASH STUDY | Page 15
E. References
Our livelihood is dependent on our daily performance, project success, and positive client relationships. An invitation to future contracts is often based on positive referrals from our past and present clients. This knowledge drives our commitment to reach successful outcomes to every issue that arises during each project. Service and satisfaction are our top priorities, and we commit our project team—with their unique combination of talents and qualifications—to deliver successful projects to the City with complete satisfaction in our services.

Below are six references for whom similar services have been provided. We encourage you to contact each of them to verify the quality of our work and their satisfaction with our services.

A list of five references for whom the
services required to complete the
Scope of Work have been performed by
Proposer within the last three years....

MARIN COUNTY
Civic Center Arc Flash Study, San Rafael, CA
Cam Isaza, Capital Planning and Senior Project Manager
3501 Civic Center Drive, Suite 304 | San Rafael, CA 94903 tel. 415.473.7176 | email. [email protected]
Center Campus and Fairgrounds Electrical Assessment and Arc Flash Study, San Rafael, CA
Betsy Swenerton, Capital Planning & Project Manager
3501 Civic Center Drive, Suite 404 | San Rafael, CA 94903 tel. 415.473.6680 | email. [email protected]
GOLDEN 1 CREDIT UNION
Golden 1 Headquarters Arc Flash Study, Sacramento, CA
Matt Lavezzo | Facilities Program Manager
8945 Cal Center Drive, Sacramento, CA 95833
tel. 916.733-5504 | email. [email protected]

VISION SERVICE PLAN
Northern California Arc Flash Studies, Various, CA
Joe Cortese, PE, CEM, LEED AP, Chief Engineer
3333 Quality Drive | Rancho Cordova, CA 95670
tel. 916.413.4746 | email. [email protected]
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3.3. PROPOSER’S MANDATORY QUALIFICATIONS AND EXPERIENCE RFP #24-067-RFP - ARC FLASH STUDY | Page 16

CALIFORNIA STATE UNIVERSITY, CHICO
Arc Flash Study, Chico, CA
Kevin Pierce, Project Manager - Facilities Management and Services 25 Main St, Chico, CA 95928
tel. 530.898.3164 | email. [email protected]

LABCYTE
Research Facility Arc Flash Study, San Jose, CA
Mitchell Pinnix, Facilities Manager
170 Rose Orchard Way | San Jose, CA 95134
tel. 669.240.2721 | email. [email protected]
F. Local Benefit
Kitchell is an established firm working in California for 74 years and in 2008 we completed our first project with the City of West Sacramento, the Community Center. In the past 16 years, Kitchell has completed five projects for the City and is currently providing engineering and design services for the City Hall HVAC replacement project. We understand the local trends in the construction industry. Heather Brown, Principal-in-Charge for this project, has resided in the City of West Sacramento since 2007 and is very eager to continue working with the City.

A statement describing any and all
local benefits the Proposer would bring
to the Contract. For example, local
benefit may include but is not limited
to local vendors, suppliers, labor or
subcontractor used in support of the
project as well as fees or taxes paid to
the City.

G. History
Kitchell CEM is a subsidiary of Kitchell Corporation. There have been no mergers, acquisitions, or sales related to our firm’s organizational structure within the last three years.

A statement as to whether there have
been any mergers, acquisitions, or sales
related to Proposer’s organizational
structure within the last three years...
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3.3. PROPOSER’S MANDATORY QUALIFICATIONS AND EXPERIENCE RFP #24-067-RFP - ARC FLASH STUDY | Page 17
H. Legal Challenges
There is no current or pending litigation against Kitchell.

A statement as to whether there is any
pending litigation against the Proposer.

If such litigation exists, attach a opinion
of counsel as to whether the pending
litigation will impair the Proposer’s
ability to perform the Contract.

I. Fiscal Viability
Kitchell has never filed (or have filed against) any bankruptcy or insolvency proceedings, nor have we undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors.

A statement as to whether, in the last 10
years, the Proposer has filed (or had filed
against it) any bankruptcy or insolvency
proceedings, whether voluntary or
involuntary...

J. Business License
Kitchell CEM’s proof of registration to conduct business in the State of California is provided below. Note that, as of the date of this Statement of Information, Geoff Bachanas held the position of Vice President. As of September 2024, he was promoted to President of Kitchell CEM.

Registration with the Secretary of State
to conduct business in the State of
California...

BA20240881661
Entity Details
Corporation Name KITCHELL/CEM, INC.

Entity No. 0973818
Formed In CALIFORNIA
Street Address of Principal Office of Corporation
Principal Address 2450 VENTURE OAKS WAY, SUITE 500
SACRAMENTO, CA 95833
Mailing Address of Corporation
Mailing Address 2450 VENTURE OAKS WAY, SUITE 500
SACRAMENTO, CA 95833
Attention
Street Address of California Office of Corporation
Street Address of California Office 2450 VENTURE OAKS WAY, SUITE 500 SACRAMENTO, CA 95833
Officers
Officer Name Officer Address Position(s)
DAVID E. KOVAL 1707 E. HIGHLAND AVENUE, SUITE 100
PHOENIX, AZ 85016
Secretary
+ Wendy Cohen 1707 E. HIGHLAND AVENUE
SUITE 100
PHOENIX, AZ 85016
Chief Executive Officer, Chief Financial Officer
Additional Officers
Officer Name Officer Address Position Stated Position
Geoffrey V Bachanas 2450 VENTURE OAKS WAY
500
SACRAMENTO, CA 95833-3292
Vice President
Bikramjit S Johal 2450 VENTURE OAKS WAY
500
SACRAMENTO, CA 95833-3292
Vice President
• Wendy M Cohen 1707 E. HIGHLAND AVENUE
SUITE 100
PHOENIX, AZ 85016
Other President
Maria Davila 2450 VENTURE OAKS WAY, SUITE 500
SACRAMENTO, CA 95833
Assistant Secretary
Heather Brown 2450 VENTURE OAKS WAY, SUITE 500
SACRAMENTO, CA 95833
Assistant Secretary
Directors
Director Name Director Address
• WENDY M. COHEN 1707 E. HIGHLAND AVENUE
SUITE 100
PHOENIX, AZ 85016

STATE OF CALIFORNIA
Office of the Secretary of State

STATEMENT OF INFORMATION

CORPORATION
California Secretary of State
1500 11th Street
Sacramento, California 95814
(916) 657-5448
B2704-3422 05/01/2024 4:03 PM Received by California Secretary of State

Page 1 of 2 ends

For Office Use Only
-FILEDFile No.: BA20240881661
Date Filed: 5/1/2024
The number of vacancies on Board of Directors is: 0
DAVID E. KOVAL 1707 E. HIGHLAND AVENUE, SUITE 100
PHOENIX, AZ 85016
+ GEOFFREY V BACHANAS 2450 VENTURE OAKS WAY
SUITE 500
SACRAMENTO, CA 95833
+ BIKRAMJIT S JOHAL 2450 VENTURE OAKS WAY
SUITE 500
SACRAMENTO, CA 95833
Agent for Service of Process
California Registered Corporate Agent (1505) C T CORPORATION SYSTEM Registered Corporate 1505 Agent
Type of Business
Type of Business CONSTRUCTION MANAGEMENT
Email Notifications
Opt-in Email Notifications Yes, I opt-in to receive entity notifications via email.

Labor Judgment
No Officer or Director of this Corporation has an outstanding final judgment issued by the Division of Labor Standards Enforcement or a court of law, for which no appeal therefrom is pending, for the violation of any wage order or provision of the Labor Code.

Electronic Signature
By signing, I affirm that the information herein is true and correct and that I am authorized by California law to sign.

Maria Davila
Signature
05/01/2024
Date
B2704-3423 05/01/2024 4:03 PM Received by California Secretary of State

Page 2 of 2 ends

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3.4. TECHNICAL PROJECT APPROACH
RFP #24-067-RFP - ARC FLASH STUDY | Page 18

TECHNICAL PROJECT

APPROACH
Operational Plan and Proposed Approach
Kitchell understands that the City of West Sacramento’s (City) purpose of this RFP is to obtain power system studies, including arc flash risk and shock risk assessment, short circuit, coordination, and thermographic surveys of electrical equipment at the various buildings noted in the RFP (approximately 65 sites).

Kitchell believes regular communication between all involved parties is the best way to ensure a successful project. Kitchell’s Project Manager, Milutin Backovich, will begin by scheduling a kick-off meeting with the City to go over the goals of the project, introduce members of the team and their roles/responsibilities, and set the schedule for completion of the project. Throughout the project, Milutin will keep the City apprised of the status of the project during weekly meetings. He will communicate to the City’s Representative the status of the project and the activities that are scheduled to occur that week. Should any project issues or delays arise, Milutin will communicate those to the City Representative along with recommended solutions to get the project back on schedule. These meetings will utilize a set agenda to maintain focus and provide for an efficient use of team members’ time.

Meeting minutes will be kept and distributed by Milutin and will include a list of action items and due dates.

At the kick-off meeting, Kitchell will request all available information from the City including single-line diagrams, building floor plans, and any previous arc flash studies. Kitchell will use this information to construct preliminary single-line diagrams for each building which will be verified during our site visits.

Once the available information has been reviewed, Kitchell will coordinate with the City to schedule the site visits. The City will be given at least a two-week notice for all site visits and any potential power system shutdown requests. Shutdowns may be scheduled for after-hours if deemed necessary by the City. Once scheduled, Kitchell will visit each building to compare the available information to the equipment that exists in the field.

Each building will be visited by a Kitchell team consisting of a building technician with NFPA 70e Arc Flash Safety Certification (to remove panel covers), a Kitchell engineer, a technician (for the thermographic study), and a Kitchell Engineer/Contractor. For data collection, Kitchell will utilize an application called Fulcrum which runs on a cell phone or tablet. The application allows us to take photographs of equipment and nameplates in addition to directly inputting information such as manufacturer/model, amperage, voltage, impedance, buss size, AIC rating, KVA rating, etc. for all electrical equipment.

Upon completion of the site visits, Kitchell will produce updated single-line diagrams. Kitchell will submit these to the City for review and approval prior to performing the studies.

As the data is collected for each building, an electrical engineer will begin entering it into the ETAP software. The power system studies will be performed as each building’s site visit is completed. A Pilot Report for the first building/site will be submitted to the City for review and approval. Once approval is received, Kitchell will proceed with the remaining buildings/sites. For each building, a Draft Report will be submitted for review and approval by the City. The Draft Report will include an introduction, our analysis methodology, recommendations based on our analysis, a one-line diagram, arc flash data, short circuit analysis, and an overcurrent A document detailing the operational and/or organizational approach the Proposer will take to timely fulfill the Scope of Work shall be submitted with the Proposal. The Technical Project Approach shall be a comprehensive narrative describing how the Proposer will complete the Scope of Work... 1135

3.4. TECHNICAL PROJECT APPROACH
RFP #24-067-RFP - ARC FLASH STUDY | Page 19
protective device coordination analysis. The thermographic study will be provided as a separate report since the other studies do not depend on its information.

After the City has reviewed the reports, Kitchell will schedule a meeting to review any comments. All review comments will be addressed before submitting the Final Reports.

Upon the City’s acceptance of the Final Reports, arc flash labels will be printed and installed on all equipment.

Throughout the project, Kitchell will utilize our standard quality control process. The engineer will be responsible for preparing and reviewing each report. Once the engineer has deemed the report as complete, the project manager will review it for quality and technical accuracy. Once Milutin is satisfied with the report, our Operations Manager will perform a final quality review to ensure the document meets our internal standards before it is finally submitted to the City.

Miscellaneous Internal Tasks
Throughout the design phase our project manager will meet with our team weekly to review project progress, resolve issues and provide guidance for the following week’s work.

Our project manager will contact the City’s project director to discuss issues as they arise and keep you informed of the overall status of each project.

At every meeting with the City, Kitchell will ensure notes are kept and meeting summaries distributed within 48-hour
turnaround. Every site visit attended by Kitchell will be followed by a site visit report which will be distributed within 48 hours of each meeting and include photo documentation of progress and issues discussed.

Quality Control/Assurance
Quality is embedded in Kitchell’s corporate culture. We have adopted and implemented a Continuous Quality
Improvement Process based upon the program of Philip
Crosby and Associates—a world recognized leader in Total Quality Management. Each and every employee is trained
in the process—tools, measurements, documentation and
corrective action. Our program begins with a commitment to quality performance and “doing it right the first time” in all of our work processes. To encourage active participation, we reward our employees for identifying areas for improvement and finding ways to improve our work processes. The quality control process that Kitchell has put in place has been designed to catch errors as the design progresses and not during construction which results in delays and added costs.

Cost Control
Working closely with City and the balance of the project team, we will use proven construction management tools
and techniques to meet the project budget. Some of the key elements in our cost control process include estimating, design reviews, structured value engineering, use of a comprehensive cost control report and effective change order evaluation.

Through our experience, we have the ability to “look ahead” to reduce the unknown factors that can create budget exceeding cost issues.

Project Budget and Scheduling
Our staff of estimating professionals is capable of performing quantity surveys and verifying unit costs in all trades. We provide an in-house quality control review of each estimate produced. Our team relies on in-house historical cost data and knowledge of the local bidding climate in the County. If it appears that the project construction budget will not be met, we advise our client and design consultants and make recommendations for corrective action. We also have an
excellent track record of forecasting market conditions that impact construction costs, trade labor and material availability, geographic or seasonal considerations and more.

Our team has an established system to benchmark construction costs, track building systems and component costs in today’s dollars. We will develop our estimates to provide you with comprehensive information from which you can make critical project decisions. We will perform detailed quantity takeoff estimates at each design submittal to verify the project scope remains within budget. These estimates will provide an unbiased professional opinion of probable construction costs conducted by professional estimators.
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3.5. COST PROPOSAL
RFP #24-067-RFP - ARC FLASH STUDY | Page 20
COST

PROPOSAL
A document detailing all costs
associated to complete the Scope
of Work shall be submitted wth the
Proposal...

See below for the Kitchell team’s signed cost proposal to complete services in response to the City’s request for proposal 24-067-RFP.

Building Name Address

CIVIC CENTER

IRON WORKS SEWAGE PUMP STATION TOWER BRIDGE GATEWAY
PARLIN RANCH SEWAGE PUMP STATION 2017 HOOPA ROAD / STONEGATE DR ALLEN SEWAGE PUMP STATION 3390 ALLEN AVE / LINDEN RD
BRIDGEWAY ISLAND SEWAGE PUMP STATION 3400 GOLDEN GATE DR/HALF MOON BAY CR LARGO SEWAGE PUMP STATION 4099 SOUTHPORT PKWY / OTIS AVE TRIANGLE SEWAGE PUMP STATION 1021 TRIANGLE CT / JEFFERSON BL COKE ST SEWAGE PUMP STATION 3120 COKE ST / EVERGREEN AV SOUTHPORT SEWAGE PUMP STATION 2500 JEFFERSON BL / LAKE WASHINGTON BL SOUTH SEWAGE PUMP STATION 1968 PARK BL / STONE AV
INDUSTRIAL SEWAGE PUMP STATION 3930 INDUSTRIAL AV / OVERLAND CT NORTHPORT SEWAGE PUMP STATION 3990 WEST CAPITOL AV / NORTHPORT DR BRYTE SEWAGE PUMP STATION 1600 CITRUS ST / ELM ST
IN‐LINE BOOSTER PUMP STATION 2320 LAKE WASHINGTON BLVD
BRIDGEWAY LAKES II WATER PUMP STATION 4950 JEFFERSON BLVD PORT OF SACRAMENTO INDUSTRIAL PARK (PSIP) 1380 ENTERPRISE DR OAK STREET WATER PUMP STATION 960 OAK ST & NORTH HARBOR BLVD NORTHEAST RESERVOIR AND PUMP STATION 4TH & B ST
CENTRAL RESERVOIR AND PUMP STATION STONE & INDUSTRIAL BLVD.

CARLIN STREET WATER PUMP STATION 2930 CARLIN DRIVE
WATER TREATMENT PLANT 400 N. HARBOR BLVD
Total: $81,557.05
Per Panel Fee: $365.00 ` This cost proposal is being signed by Kitchell CEM’s President, Geoff Bachanas, certifying our proposed fee and commitment to the City and this project.

Kitchell/CEM, Inc.

Geoff Bachanas, CCM | President
November 15, 2024
1137
2450 Venture Oaks Way, Suite 500
Sacramento, CA 95833
www.kitchell.com
1138
Kitchell/CEM, Inc.

PWO25-015– Arc Flash Study
Expires on 06/30/2026

EXHIBIT B
Schedule of Performance
Contract Start Date 02/19/2025
Contract End Date 06/30/2026
1139
Kitchell/CEM, Inc.

PWO25-015– Arc Flash Study
Expires on 06/30/2026

EXHIBIT C
Schedule of Fees
1140

3.5. COST PROPOSAL
RFP #24-067-RFP - ARC FLASH STUDY | Page 20
COST

PROPOSAL
A document detailing all costs
associated to complete the Scope
of Work shall be submitted wth the
Proposal...

See below for the Kitchell team’s signed cost proposal to complete services in response to the City’s request for proposal 24-067-RFP.

Building Name Address

CIVIC CENTER

Kitchell/CEM, Inc.

Geoff Bachanas, CCM | President
November 15, 2024
1141
Kitchell/CEM, Inc.

PWO25-015– Arc Flash Study
Expires on 06/30/2026

EXHIBIT D
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Kitchell
By:

Geoff Bachanas, President
1142

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 19, 2025 ITEM # 19
SUBJECT:

CONSIDERATION OF ADOPTION OF RESOLUTION 25-32 UPDATING ADMINISTRATIVE POLICY I-A-15: CITY COUNCIL DELEGATIONS OF AUTHORITY
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Amanda Berlin, Assistant City Manager
City Manager’s Office
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide sufficient information to the City Council to adopt resolution 25-32 updating Administrative Policy I-A-15: City Council Delegations of Authority.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council adopt Resolution 25-32 updating Administrative Policy I-A15: City Council Delegations of Authority.

BACKGROUND
The City Council originally adopted administrative policy A-I-15 on June 20, 2012 to have a centralized listing of specific delegations of authority granted to the City Manger by the City Council. This policy has been updated several times since, each time a new delegation of authority is granted. The policy was updated August 22, 2018 via Resolution 18-52 adding a delegation of authority related to fee deferral agreements that meet certain criteria.

The policy was later revised on May 17, 2023 via Resolution 23-40 to add delegations related to certain real estate transactions.

ANALYSIS
Several updates to Administrative Policy A-I-15 are proposed by staff to revise existing delegations and add new delegations to improve efficiency of certain processes and to document delegations approved by Council via separate Resolutions for which the policy was not previously updated.

Vacation accrual upon hire
Existing delegation of authority included in Administrative Policy A-I-15 allows for the City Manager to place management employees at a higher vacation accrual tier when hired. The City Council expanded this delegation of authority via Minutes item #10 at the August 16, 2023 Council meeting to also apply to all unrepresented employee groups, including Management, Executive Management, Safety Management, Confidential and Specialists and Professionals groups. The policy update proposes to incorporate the expansion of the delegation to the additional groups, as approved by Council in August 2023.

Vehicle replacements
Existing delegation of authority included in Administrative Policy A-I-15 allows for the City Manager to authorize the replacement of vehicles that were damaged beyond repair, and to submit an insurance claim when appropriate. The proposed revision to this delegation is to authorize the City Manager to appropriate funds from the Equipment Replacement Reserve to fund the replacement of eligible vehicles which have reached their useful life or are otherwise inoperable and planned for replacement.

Contract authority
Existing delegation of authority included in Administrative Policy A-I-15 allows for the City Manager to approve contracts for professional services and equipment up to $50,000, excluding public works contracts as provided for in the Public Contracts Code. A list of contracts approved under this authority is required to be provided to Council twice annually.

Beginning with Resolution 22-97 which adopted the mid-term budget for FY 2022/23, and in each budget resolution since, the City Council has expanded this delegated authority to the City Manager to approve purchase orders and contracts over $50,000 for items included in the budget adopted by Council. Continued to be excluded 1143
Consideration of Resolution 25-32 Updating Administrative Policy A-I-15: City Council Delegations of Authority February 19, 2025

Page 2 ends

from this authority are contracts which require policy direction from Council, public works contracts as provided for in the Public Contracts Code, design contracts, and construction contracts for capital improvement projects.

This action seeks to include the expanded delegation language from adopted budget resolutions 22-97, 23-57, 24-7 and 24-92 into Administrative Policy A-I-15.

Special Revenue Fund Appropriations
Budget Resolution 23-57 adopted by Council on June 28, 2023, granted authority to the Finance Director and City Manager to administratively authorize budgets up to the audited available fund balance for special revenue funds which are funded entirely by donations and/or grant funds. Council has continued to delegate that authority through subsequent budget resolutions. This delegated authority allows grant funds and donations which are received in advance and are intended to be spent for a specific purpose in accordance with the grant or other funding agreement to be appropriated annually until the grant performance period is reached and the funds are spent. This action seeks to codify this delegation of authority into Administrative Policy A-I-15. Additionally, this action seeks to add a new delegation of authority to the City Manager to approve appropriations for external contributions received, such as grants or deposits from developers, to allow for spending of those contributions for the purpose(s) for which they were received.

CIP Project Appropriations
Current budget policy requires Council approval for any appropriation or change to appropriations related to capital improvement projects (CIPs). While this is standard practice, sometimes minor adjustments are necessary for which a delegated authority would improve efficiency or allow staff to meet condensed project timelines, allow for spending funds contributed to projects by external sources (Port contributions approved by Port Commission, as one example), and to allow for creation of new projects and movement of already appropriated funds between the projects when it makes sense to either separate or combine existing projects for scope, contracting, efficiencies of scale, and other similar purposes and benefits.

This action seeks to add a new delegation of authority to the City Manager to approve the movement or transfer of already appropriated funds between CIP projects with similar scope/purpose, appropriate external contributions to CIP projects to allow for spending of those contributions, and to create new projects and appropriate up to $200,000 in new funds annually. The Council appropriates $200,000 annually to a General Fund contingency budget for use by the City Manager. This contingency budget amount was used to determine the proposed delegation of authority limit, as that limit would align with the budget already approved by Council for City Manager authority.

Appropriations for Required Accounting Entries
In processing year-end accounting entries and preparing for audit, reconciliations and “true-up” type entries are required to ensure internal service and other funds which receive funding from interfund transfers from other funding sources (i.e., WSAFCA funding of flood support services staff costs). Other types of entries are required to properly comply with new Governmental Accounting Standards Board (GASB) pronouncements or necessary for the closeout of grants, capital improvement projects, and debt payoffs. Examples of these are Software Based Information Technology Agreements (SBITAs) and leases, which require accounting entries to post to revenue and expense line items for reporting purposes. These accounting entries are not always known or anticipated at the time budgets are approved by Council. This item seeks authority for the City Manager or Finance Director to approve appropriations for these types of required year-end accounting entries.

Fee Deferral Agreements
In 2008, the Building Industry Association supported enabling legislation for local fee deferrals on residential development known as Assembly Bill (AB) 2604. AB 2604 was signed by the Governor in August 2008 and went into effect on January 1, 2009. During that time, a City Council workshop was conducted on potential impact fee deferral programs. At that meeting, Council provided direction to the City Manager to allow such deferrals on a case-by-case basis, not beyond final inspection, and at the City Manager’s discretion for projects that were in economic or housing targeted areas.

On August 22, 2022, Council approved Resolution 18-52 codifying the delegation of authority to the City Manager to approve development impact fee deferral agreements for projects in economic or target housing areas on a case-by-case basis, not beyond final inspection. This delegation effectively limited the geographical locations for which fee deferrals would be considered. Since that time, due to a growing demand for affordable housing and housing in general, many pieces of legislation have been adopted which have significantly changed the environment for housing/residential developments in California. Planned residential developments in areas outside of the existing geographical area allowed for fee deferrals have requested impact fee deferrals. Due to 1144
Consideration of Resolution 25-32 Updating Administrative Policy A-I-15: City Council Delegations of Authority February 19, 2025

Page 3 ends

the legislative and other changes over the past few years, staff feel it prudent to revise the existing delegation of authority to remove the geographical limits which currently allow such deferrals only in economic or target housing areas.

Real Estate Transactions
Delegation of authority to the City Manager will allow the City Council to streamline decision-making for real estate matters requiring action. Real property transactions, such as easements, permits, and leases, often require prompt responses to remain viable and keep projects achieving milestones on the critical path. This delegation request grants the City Manager authority to accept offers, execute agreements, and finalize real property transactions up to $250,000, providing the necessary flexibility to handle these matters efficiently. In addition, the City Manager would be granted authority to execute easements, permits, and leases up to $250,000.

By authorizing the City Manager to act on its behalf, the Council ensures that critical projects can proceed without delay. This delegation improves the City’s agility and responsiveness in meeting municipal needs. Although not tied to a specific project, this request is intended to streamline and enhance the overall function and service delivery of the City’s real property program.

This delegation is consistent with best practices in municipal governance, allowing City staff to manage administrative functions while elected officials focus on policy direction. Leveraging staff expertise leads to more informed decisions and minimizes procedural risks. The financial threshold serves as a safeguard, balancing community interests with operational efficiency. As a recipient of federal, state, and local funding, including grants and loans, the City of West Sacramento must comply with various real estate acquisition regulations. This request aligns with guidelines such as the Uniform Relocation Assistance Act, Code of Federal Regulations (CFR), the Caltrans Right of Way Manual, and California Housing & Community Development standards.

Environmental Considerations
There are no environmental impacts associated with the recommended action.

Commission Recommendation
N/A
Strategic Plan Integration
N/A
Alternatives
The Council’s primary alternatives are summarized below:

1. Approve the recommended action as stated above.

2. Make adjustments to the recommended actions or defer the action to a later date.

3. Decline to approve the recommended action.

Coordination and Review
This report was prepared by staff from the Capital Projects Department, Community Development Department and Finance Department with review and coordination with the City Manager’s Office.

Budget/Cost Impact
The action recommended in this agenda report does not, by itself, result in any financial impact to the City.

However, any actions taken pursuant to the delegations of authority, if approved, may have budget or cost impacts to the City.

ATTACHMENT

1. Resolution 25-32
a. Administrative Policy A-I-15: City Council Delegations of Authority b. Exhibit A – List of Approved Delegations (proposed)
c. Exhibit B – List of Approved Delegations (redlined)
1145
RESOLUTION 25-32
CONSIDERATION OF ADOPTION OF RESOLUTION 25-32 UPDATING ADMINISTRATIVE POLICY A-I-15: CITY COUNCIL DELEGATIONS OF AUTHORITY
WHEREAS, the general powers and duties of the City Manager are outlined in Section

2.08 of the Municipal Code; and
WHEREAS, the City Council has periodically added more specificity to the board powers and duties or delegated other administrative authority; and WHEREAS, the West Sacramento City Council adopted administrative policy A-I-15 on June 20, 2012 to have a centralized listing of specific delegations of authority granted to the City Manager by the City Council; and
WHEREAS, the policy was updated via Resolution 18-52 on August 22, 2018 to codify a delegation of authority to approve fee deferral agreements meeting certain criteria, and last updated via Resolution 23-40 on May 17, 2023 to add delegations related to certain real estate transactions to improve efficiency and timeframe for executing such transactions; and WHEREAS, staff proposes updates to the policy to revise existing delegations and add new delegations to improve efficiency of certain processes and to document delegations approved by Council via separate resolutions for which the policy was not previously updated.

NOW, THEREFORE, BE IT RESOLVED that the City Council desires to delegate authority to the City Manager, Assistant City Manager or designee in accordance with Exhibit A.

PASSED AND ADOPTED this 19th day of February 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
1146
1 CITY OF WEST SACRAMENTO
ADMINISTRATIVE POLICY NUMBER: I-A-15
DATE: June 20, 2012
Revised: April 24, 2015
Revised: August 22, 2018
Revised: May 17, 2023
Revised: February 19, 2025
SUBJECT: CITY COUNCIL DELEGATIONS OF AUTHORITY AUTHORITY: City Council

PURPOSE
The purpose of this policy to have a centralized listing of specific delegations of authority granted to the City Manager by the City Council. This policy is to be amended by the City Clerk when and if the City Council grants additional authority or modifies existing authority.

POLICY
Section 2.08 of the Municipal Code outlines the broad powers and duties of the City Manager.

The City Council may from time to time provide more specificity to an authorized power or duty or it may delegate certain other administrative authority.

PROCEDURE
The attached table summarizes the more specific powers and duties that have been delegated by the City Council. In the event that the City Council adds to these authorities or makes any modifications the City Clerk is to amend this policy accordingly.

ATTACHMENT
Table of City Manager Delegations of Authority
1147

CITY MANAGER DELEGATIONS OF AUTHORITY
I-A-015 City Council Delegation of Authority

AUTHORITY DESCRIPTION DATE

GRANTED
Human Resources
Approval of industrial
disability
retirements for public
safety employees
The City Manager has been delegated this first line of approval for industrial disability retirements for safety employees. The ultimate decision is made by CalPERS but is not done until the employer first acts.

Resolution
88-25
Place employees in
unrepresented
groups at a higher
vacation accrual
schedule when hired
New employees generally begin earning vacation at the
lowest tier. The City Manager is authorized to place new employees in unrepresented groups (Executive Management, Management, Safety Management, Confidential, and Specialists and Professionals) at the 2nd level accrual tier.
12-08/1999
Minute Order
99-184
8/16/2023
Minutes Item 10
Fill vacant
unrepresented
positions at a lower
classification level
Positions are authorized by the City Council per the Authorized Position List. This authority essentially allows the City Manager to assess the need to replace a vacant
unrepresented position at the same level or fill it a lower level. 02/12/2003
Minute Order
03-23
Approve the transfer
of positions from one
cost center to another
within the same fund
The Authorized Position List adopted by the City Council authorizes positions by number, title and cost center. This authority allows the City Manager to move a position from one cost center to another within the same fund.
02/12/2003
Minute Order
03-23
Approve changes
to unrepresented
classification
descriptions
The Council approves all classification descriptions and any substantive changes to them. This authority authorizes the City Manager to make non-substantive changes to
unrepresented classification descriptions.
1/21/2004
Minute Order
04-08
Approve Severance
Packages up to
three (3) months of
salary and benefits
Section 2.08 gives the City Manager general authority to approve severance packages in an amount approved by the City Council. The Council has authorized up to 3 months of salary and benefits.

July 2018
Admin Policy
IV-A-2
8/22/2018
Minute Order
18-64
Make changes to
Authorized Position
List based on
retirements and
other personnel
actions
The Council approves the Authorized Position List.

Retirements and negotiated separations necessitate changes to the Authorized Position List. The City
Manager is allowed to make these changes in these
circumstances.
06/16/2010
Minute Order
10-51
Administration
Accept interest in
or easements to real
property
Accepting interest in or easements in real property is generally part of a larger development or real estate transaction approved by the City Council. This delegation of authority is one of efficiency.
03/05/2003
Resolution
03-19
Amend Records
Management
Retention Schedule
The City has a Records Management Retention Schedule for all City records. Many of the retention times are set by statute.

This authority allows the City Manager to amend the retention times for records that do not have statutorily set retention times. The City Clerk will report to Council every two years on any
changes.
11/06/2005
Resolution
05-112
Finance
1148
Authorize
replacement of
vehicles that were
damaged beyond
reasonable repair or
funded using
General Equipment
Replacement
Reserve Fund
The City Council authorizes the purchase and replacement of vehicles. The City Manager is authorized to replace a vehicle that is damaged due to an accident and is beyond reasonable repair. Insurance is to be pursued when appropriate. The City Manager is also authorized to appropriate funds for the replacement of vehicles which have reached their useful life, when the replacement is funded using General Equipment
Replacement Fund.
01/11/2006
Minute Order
06-01
Updated
2/19/2025
Resolution
25-32
Approve
Professional
Services and
Equipment
purchases up to
$50,000
The City Manager is authorized to approve contracts for professional services and equipment up to $50,000.

Solicitation guidelines are to be followed. This does not include authority for public works contracts as provided for in the Public Contracts Code. The City Manager is to inform the Council twice a year of all contracts approved.
08/01/2007
Ordinance 07-
18; Municipal
Code §2.08.050
(enabling
authority to set
amounts via
Admin. Policy
(1V-81)
Approve Purchase Orders
and Contracts over
$50,000 for items included
in the Council adopted
budget
The City Manager is authorized to approve purchase orders and contracts over $50,000 for items included in the Council approved budget. This does not include authority for public works contracts as provided for in the Public Contracts Code or design or construction contracts for capital projects. The City Manager is to inform the Council twice a year of all contracts approved under this delegation of authority.
2/19/2025
Resolution
25-32
(Previously
granted through
Resolution
22-97)
Alternatives to
payment of
Childcare Impact
Fee
The City Manager may approve alternatives to payment of the fee. The Book of Fees will define the parameters.

Municipal Code
§17.47
Appropriation
authority for the
Child Care Impact
Fee fund
The City Manager may approve transfers from the Child Care Impact Fee Fund up to $25,000 per fiscal year, should funding be deemed necessary for the function and improvement of child care and preschool facilities within the City of West Sacramento.
12/17/2014
Minute Order
14-103
Approve
development impact
fee deferral
agreements
The City Manager may approve development impact fee
deferral agreements for projects in economic or target housing areas, or for housing projects in any area, on a case by case basis, not beyond final inspection.
8/22/2018
Resolution
18-52
2/19/2025
Resolution
25-32
Special Revenue Fund
(Grants/Donations)
Appropriations
The City Manager and/or Finance Director may approve
appropriations up to the audited available fund balance for special revenue funds which are funded by donations and/or grant funds. The City Manager and/or Finance Director may also approve appropriations for external contributions, such as grants and donations, to allow for spending of those contributions, up to the amount received.
2/19/2025
Resolution
25-32
(Previously
granted through
Resolution
23-57)
CIP Project Appropriations The City Manager may approve the transfer of Council approved appropriations between projects with similar scope/purpose and appropriate external contributions to CIP projects to allow for spending of those contributions in any amount. The City Manager may create new CIP projects and approve appropriations of up to $200,000 in new funds annually.
2/19/2025
Resolution
25-32
1149
Approve Appropriations for
Required Year-End
Accounting Entries
The City Manager or Finance Director may approve
appropriations for required year-end accounting entries. Often, year-end required entries, including reconciliations for internal service and other funds which are funded by interfund transfers, due to/due from accounting entries, new GASB pronouncements, and reconciliation entries as part of closeout procedures for grants, capital projects, and debt payoffs, require accounting entries which impact revenues and expenses for reporting purposes. These entries often are not budgeted. This delegation authorizes the City Manager or Finance Director to approve appropriations for these types of required accounting entries. 2/19/2025
Resolution
25-32
Capital Projects
Acceptance of CIP
public
improvements and
file notice of
completion
These public improvements are typically part of a
development project. This is a ministerial action that has been delegated to the City Manager.
02/08/2006
Minute Order
06-10
Execute all master
agreements,
program
supplemental
agreements, fund
exchange
agreements, fund
transfer agreements
and any other
agreements with
Caltrans
These agreements would generally follow approval by the City Council of a larger project involving Caltrans. This delegates the signing authority of the City Manager.
01/10/2007
Resolution
07-04
Execute right of way
certifications with
the California Dept
of Transportation for
Capital
Improvement
Program (CIP)
projects
Allows City Manager, Assistant City Manager or Director of Capital Projects to sign Right of Way Certifications with Caltrans as an efficiency measure to allow more timely
construction on federally and state funded capital projects. 5/17/2023
Resolution
23-40
Set “Just
Compensation” for
Capital
Improvement
Program (CIP)
Projects
Allows the City Manager’s expert designee, the Senior Program Manager for Real Property, to establish Fair Market Value and set Just Compensation when acquiring Right of Way/Real Estate for capital projects utilizing Federal, State and Local Aid, grants, loans and awards per Federal Regulation, Uniform Act CFR 49, Part 24 and State of California Transportation
Department regulations i.e. (Caltrans Right of Way Manual). 5/17/2023
Resolution
23-45
Make fee offers, execute
easement offers,
temporary construction
easement offers, permits,
leases, and all other real
property rights actions.

Allows City Manager to commence discussions and make fee offers, permanent easement offers, temporary construction easement offers, permits, and leases and all other real property rights required in an amount not to exceed $250,000.
2/19/2025
Resolution
25-32
Accept offers and counter
offers, approve
settlements, execute
purchase and sale
agreements, execute
escrows and all other real
property actions related to
dispositions and sale of
surplus real property.

Allows City Manager to accept offers and counter offers, authorize settlements, execute purchase and sale agreements, execute escrows, and to take any and all actions, including real property dispositions and sale of surplus real property, that may be necessary or advisable to complete real property transactions required in an amount not to exceed $250,000.
2/19/2025
Resolution
25-32
Last Updated: 2/19/2025
1150

CITY MANAGER DELEGATIONS OF AUTHORITY
I-A-015 City Council Delegation of Authority

AUTHORITY DESCRIPTION DATE

Resolution
88-25
Place management
employees in
unrepresented
groups at a higher
vacation accrual
schedule when hired
New employees generally begin earning vacation at the
lowest tier. The City Manager is authorized to place new management employees in unrepresented groups (Executive Management, Management, Safety Management, Confidential, and Specialists and Professionals) at the 2nd level accrual tier. 12-08/1999
Minute Order
99-184
8/16/2023
Minutes Item 10
Fill vacant
unrepresented
positions at a lower
classification level
Positions are authorized by the City Council per the Authorized Position List. This authority essentially allows the City Manager to assess the need to replace a vacant
unrepresented position at the same level or fill it a lower level. 02/12/2003
Minute Order
03-23
Approve the transfer
of positions from one
cost center to another
within the same fund
The Authorized Position List adopted by the City Council authorizes positions by number, title and cost center. This authority allows the City Manager to move a position from one cost center to another within the same fund.
02/12/2003
Minute Order
03-23
Approve changes
to unrepresented
classification
descriptions
The Council approves all classification descriptions and any substantive changes to them. This authority authorizes the City Manager to make non-substantive changes to
unrepresented classification descriptions.
1/21/2004
Minute Order
04-08
Approve Severance
Packages up to
three (3) months of
salary and benefits
Section 2.08 gives the City Manager general authority to approve severance packages in an amount approved by the City Council. The Council has authorized up to 3 months of salary and benefits.

July 2018
Admin Policy
IV-A-2
8/22/2018
Minute Order
18-64
Make changes to
Authorized Position
List based on
retirements and
other personnel
actions
The Council approves the Authorized Position List.

This authority allows the City Manager to amend the retention times for records that do not have statutorily set retention times. The City Clerk will report to Council every two years on any
changes.
11/06/2005
Resolution
05-112
Finance
1151
Authorize
replacement of
vehicles that were
damaged beyond
reasonable repair or
funded using
General Equipment
Replacement
Reserve Fund
The City Council authorizes the purchase and replacement of vehicles. The City Manager is authorized to replace a vehicle that is damaged due to an accident and is beyond reasonable repair. Insurance is to be pursued when appropriate. The City Manager is also authorized to appropriate funds for the replacement of vehicles which have reached their useful life, when the replacement is funded using General Equipment
Replacement Fund.
01/11/2006
Minute Order
06-01
Updated
2/19/2025
Resolution
25-32
Approve
Professional
Services and
Equipment
purchases up to
$50,000
The City Manager is authorized to approve contracts for professional services and equipment up to $50,000.

Municipal Code
§17.47
Appropriation
authority for the
Child Care Impact
Fee fund
The City Manager may approve transfers from the Child Care Impact Fee Fund up to $25,000 per fiscal year, should funding be deemed necessary for the function and improvement of child care and preschool facilities within the City of West Sacramento.
12/17/2014
Minute Order
14-103
Approve
development impact
fee deferral
agreements
The City Manager may approve development impact fee
deferral agreements for projects in economic or target housing areas, or for housing projects in any area, on a case by case basis, not beyond final inspection.
8/22/2018
Resolution
18-52
2/19/2025
Resolution
25-32
Special Revenue Fund
(Grants/Donations)
Appropriations
The City Manager and/or Finance Director may approve
appropriations up to the audited available fund balance for special revenue funds which are funded by donations and/or grant funds. The City Manager and/or Finance Director may also approve appropriations for external contributions, such as grants and donations, to allow for spending of those contributions, up to the amount received.
2/19/2025
Resolution
25-32
(Previously
granted through
Resolution
23-57)
CIP Project Appropriations The City Manager may approve the transfer of Council approved appropriations between projects with similar scope/purpose and appropriate external contributions to CIP projects to allow for spending of those contributions in any amount. The City Manager may create new CIP projects and approve appropriations of up to $200,000 in new funds annually.
2/19/2025
Resolution
25-32
1152
Approve Appropriations for
Required Year-End
Accounting Entries
The City Manager or Finance Director may approve
appropriations for required year-end accounting entries. Often, year-end required entries, including reconciliations for internal service and other funds which are funded by interfund transfers, due to/due from accounting entries, new GASB pronouncements, and reconciliation entries as part of closeout procedures for grants, capital projects, and debt payoffs, require accounting entries which impact revenues and expenses for reporting purposes. These entries often are not budgeted. This delegation authorizes the City Manager or Finance Director to approve appropriations for these types of required accounting entries. 2/19/2025
Resolution
25-32
Capital Projects
Acceptance of CIP
public
improvements and
file notice of
completion
These public improvements are typically part of a
development project. This is a ministerial action that has been delegated to the City Manager.
02/08/2006
Minute Order
06-10
Execute all master
agreements,
program
supplemental
agreements, fund
exchange
agreements, fund
transfer agreements
and any other
agreements with
Caltrans
These agreements would generally follow approval by the City Council of a larger project involving Caltrans. This delegates the signing authority of the City Manager.
01/10/2007
Resolution
07-04
Execute right of way
certifications with
the California Dept
of Transportation for
Capital
Improvement
Program (CIP)
projects
Allows City Manager, Assistant City Manager or Director of Capital Projects to sign Right of Way Certifications with Caltrans as an efficiency measure to allow more timely
construction on federally and state funded capital projects. 5/17/2023
Resolution
23-40
Set “Just
Compensation” for
Capital
Improvement
Program (CIP)
Projects
Allows the City Manager’s expert designee, the Senior Program Manager for Real Property, to establish Fair Market Value and set Just Compensation when acquiring Right of Way/Real Estate for capital projects utilizing Federal, State and Local Aid, grants, loans and awards per Federal Regulation, Uniform Act CFR 49, Part 24 and State of California Transportation
Department regulations i.e. (Caltrans Right of Way Manual). 5/17/2023
Resolution
23-45
Make fee offers, execute
easement offers,
temporary construction
easement offers, permits,
leases, and all other real
property rights actions.

CITY COUNCIL AGENDA REPORT
MEETING DATE: February 19, 2025 ITEM # 20
SUBJECT:

CONSIDERATION OF THE TERMS OF SUCCESSOR AGREEMENT AND ADOPTION OF

THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF WEST SACRAMENTO AND THE WEST SACRAMENTO POLICE MANAGER’S ASSOCIATION AND ADOPTION OF RESOLUTION 25-33 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2024/25
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Kaitlyn Montez, Sr. Human Resources Analyst
City Manager’s Office
ATTACHMENT [X ] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The purpose of this report is to seek City Council consideration of a three-year (3) year successor Memorandum of Understanding (MOU) between the City of West Sacramento and the West Sacramento Police Manager’s Association (PMA) and Resolution 25-33, approving related budget amendments.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:

1. Approve the terms of the successor agreement and adopt the Memorandum of Understanding between the City of West Sacramento and the West Sacramento Police Manager’s Association effective January 1, 2025, through December 31, 2027;

2. Approve the updated Classification Plan (Salary Schedule) and Benefits Summary; and

3. Adopt Resolution 25-33 approving amendments to the approved biennial budget for Fiscal Year 2024/25 to fund the proposed salary and benefit changes.

BACKGROUND
The current MOU between the City of West Sacramento (City) and PMA expired on December 31, 2024.

Negotiations for a successor MOU commenced on November 8, 2024. A tentative agreement was reached on February 4, 2025. Represented members of PMA ratified the tentative agreement on February 4, 2025.

The negotiated economic terms of the successor agreement are specifically designed to foster recruitment and retention through increasing the competitiveness of compensation.

ANALYSIS
The City and PMA agreed to a three (3) year MOU effective January 1, 2025 through December 31, 2027. The successor MOU is attached hereto as Attachments 1 (Redline) and 2 (Clean) and contains a number of noneconomic and economic terms. Key economic points of the tentative agreement are as follows:
 Effective the first payroll period after ratification and approval by the City Council in 2025, employees shall receive a general salary increase of six percent (6.0%).  Effective the first payroll period after ratification and inclusive of approval by the City Council in 2025, employees shall receive an equity adjustment of four percent (4.0%)  Effective pay period inclusive of January 1, 2026, employees shall receive a general salary increase of three percent (3.0%).
 Effective pay period inclusive of January 1, 2027, employees shall receive a general salary increase of three percent (3.0%).
 Effective the first payroll period after ratification and approval by the City Council in 2025, employees will receive a one-time, non-PERSable lump sum signing bonus of two thousand dollars ($2,000).  Effective the first payroll period after ratification and approval by the City Council in 2025, Medical/Dental/Vision contribution rates for 2025:
o Employee Only - $1,175/mo
o Employee +1 - $1,922/mo
o Employee +2+ - $2,477/mo
 Medical/Dental/Vision contribution rates for 2026:
o Employee Only - $1,234/mo
o Employee +1 - $2,018/mo
o Employee +2+ - $2,601/mo 1154
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 Medical/Dental/Vision contribution rates for 2027:
o Employee Only - $1,296/mo
o Employee +1 - $2,119/mo
o Employee +2+ - $2,731/mo
 Remove $1,200/mo cap on retiree medical contribution for employees who subsequently retire and were hired between July 1, 2014 and June 30, 2018.

Environmental Considerations
Not applicable.

Commission Recommendation
Not applicable.

Strategic Plan Integration
These recommendations support the City Council’s Mission to provide Quality Municipal Services and a City government that is financially sound with a superior workforce.

Alternatives
The City Council may choose to accept or reject any or all of the terms of the agreement. However, should the terms of this agreement be rejected or modified, the City and the Union will have to reopen negotiations.

Coordination and Review
Representatives of the PMA and the City of West Sacramento (Human Resources & Finance) have agreed to the terms of the agreement. The PMA membership ratified the tentative agreement on February 4, 2025.

Budget/Cost Impact
The approval of the MOU with the West Sacramento Police Manager’s Association will result in a total additional cost of $128,515 in Fiscal Year 2024/25. All costs for this labor group are borne by the General Fund. The annual ongoing cost of the proposed pay and benefit changes are estimated to be $350,000 beginning in FY 2027/28.

ATTACHMENTS

1. Memorandum of Understanding (Redline)

2. Memorandum of Understanding (Clean)

3. Signed Tentative Agreement

4. Benefit Summary (Redline)

5. Benefit Summary (Clean)

6. Salary Schedule

7. Resolution 25-33
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MEMORANDUM
OF

UNDERSTANDING

BETWEEN

THE CITY OF WEST SACRAMENTO
AND
THE WEST SACRAMENTO POLICE MANAGERS’ ASSOCIATION
Effective January 1, 20254 through December 31, 20274
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Table of Contents

1. Recitals.................................................................................................................................1

2. Wages ..................................................................................................................................1

3. Uniform Allowance ..............................................................................................................5

4. Retirement...........................................................................................................................65

5. Health and Welfare Benefits................................................................................................7

6. Sick
Leave ...........................................................................................................................................141 2 7. Vacation
Leave ...........................................................................................................................................151 2 8.

Holidays.......................................................................................................................................171 4 9. Management
Leave ...........................................................................................................................................191 6 10. Reversion
Rights...........................................................................................................................................191 6 11. General
Provisions ....................................................................................................................................191 6 1157
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01/01/2024 – 12/31/2024

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1. Recitals

1.1. Parties
This Memorandum of Understanding (“MOU” or “Agreement”) is entered into by and between the City of West Sacramento (“the City”) and the West Sacramento Police Managers' Association (“the PMA” or “the Association”).

1.2. Recognition
The City recognizes the PMA as the sole and exclusive bargaining representative for all full-time employees of the City who are in the classification of Police Lieutenant.

1.3. Definitions

1.3.1. Appointing Authority
The Appointing Authority shall mean the City Manager or designee.

1.3.2. Chief of Police
The Chief of Police or designee.

1.3.3. City Manager
The City Manager or designee.

1.3.4. Department
Department shall mean the Police Department.

1.3.5. Employee
Employee shall mean an employee in the bargaining unit represented by the Association.

2. Wages

2.1. Rates of Pay

2.1.1. Hourly Rate of Pay
The hourly rate of pay shall mean the employee’s current hourly rate without any additional pays. 1158
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2.1.2. Regular Rate of Pay
The regular rate of pay shall mean the employee’s current hourly rate of pay plus all incentives (including Education/POST, Medical in Lieu (opt out), and Bilingual) pay for which the employee qualifies under the MOU.

2.1.3. Separation Rate of Pay
The separation rate of pay for all employees shall mean the employee’s current hourly rate of pay at time of separation plus the following incentives: Bilingual, and Education/POST, for which the employee qualifies under this MOU.

2.2. Salary

2.2.1. Salary Adjustments
 Effective the first payroll period after ratification and approval by the City Council in 2025, employees shall receive a general salary increase of six percent (6.0%).  Effective pay period inclusive of January 1, 2026, employees shall receive a general salary increase of three percent (3.0%).
 Effective pay period inclusive of January 1, 2027, employees shall receive a general salary increase of three percent (3.0%).

2.2.1.1 Effective the first payroll period after ratification and inclusive of approval by the City Council in 2025, employees shall receive an equity adjustment of four percent (4.0%)

2.2.1.2 Retroactivity of 2025 GSI and Equity Adjustments: Effective the first pay period after ratification and approval by the City Council, employees will receive a one-time, non-PERSable lump sum equivalent payment of the general salary increase and equity adjustment retroactive to the pay period inclusive of January 1, 2025.
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01/01/2024 – 12/31/2024

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 Effective the first payroll period after ratification and inclusive of approval by the City Council in January 2024, employees shall receive a general salary increase of ten percent (10.0%).

2.2.2. Salary Schedule
For employees hired prior to July 1, 2018, there will be no steps in the salary range. Each range has a minimum and a maximum monthly salary for the classification. Advancement within the salary range shall not be automatic but shall be contingent upon completion of their annual evaluation.

Upon promotion to the Police Lieutenant classification, current City employees existing at the time of ratification/approval of this MOU will continue to be placed within the salary range with no steps.

For employees hired after June 30, 2018, the salary range consists of nine (9) steps (A through I) with approximately two-point five percent (2.5%) between each step. Advancement to the next step in the range is contingent upon obtaining a “satisfactory” or higher rating on their annual performance evaluation.

2.2.3. Retention Bonus Pay
Effective the first payroll period after ratification and approval by the City Council in 2025, employees will receive a one-time, non-PERSable lump sum signing bonus of two thousand dollars ($2,000).
 Effective the payroll period after ratification and inclusive of approval by the City Council in January 2024, employees will receive a one-time, non-PERSable lump sum signing bonus of three-thousand dollars ($3,000).
 Effective pay period inclusive of December 1, 2024, employees will receive a one-time, nonPERSable lump sum retention payment of four-thousand dollars ($4,000).

2.3. Bilingual Pay
Employees possessing and utilizing bilingual skills on duty shall receive bilingual pay in the amount of five percent (5.0%) of their hourly rate of pay. Pay continues to be received while employee is utilizing sick leave or holiday pay. The number of employees, the languages available, and the qualification requirements will be determined by the City.

2.4. Call Back Pay
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01/01/2024 – 12/31/2024

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Employees called back to work shall be paid at their hourly rate of pay for the duration of the call back.

The employee can take this in the form of pay or compensatory time off.

2.5. Mutual Aid and Other Responses
Employees shall be paid at the rate of time and one-half (1.5) their regular rate of pay for mutual aid response through the California Mutual Aid System and for call-out and response through the California Office of Emergency Services.

Employees shall be paid at the rate of time and one-half (1.5) their regular rate of pay in the event of an unusual or prolonged emergency situation within the City of West Sacramento as approved by the City Manager.

2.6. Special Event Pay and OTS Pay
An Employee who is required by the Department to work at a Special Event or an event funded by a California Office of Traffic Safety (OTS) grant during hours outside their normally scheduled workday shall be paid at the rate of time and one-half their regular rate of pay for time worked at the Special Event/OTS event. The Employee shall only be compensated under this section if the Employee is deployed to:
 a Special Event for which the special event permitee is required to pay city support and/or public services costs under West Sacramento Municipal Code Chapter 12.08. Special Events, such that the full cost of the Employee's time working the event is recouped by the City.  An OTS event (e.g., DUI checkpoint) for which the costs of the event, including all staffing, is fully funded by the OTS grant, such that the full cost of the Employee’s time working the event is reimbursed to the City.

The need for an Employee to be deployed to work such a Special Event/OTS Event will be identified by the Department through the City of West Sacramento Special Event permitting process and OTS event staffing process, respectively. Overtime accrued from Special Event and OTS deployments is excluded from being provided as CTO..

2.7. 401(a) Money Purchase Plan
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The City contributes three percent (3%) of the employee’s hourly rate of pay, and the employee may contribute a voluntary percentage of their hourly rate of pay to a 401(a) Money Purchase Plan.

2.8. Incentives

2.8.1. Educational/POST Incentives
Upon verification, employees shall receive five percent (5.0%) of their hourly rate of pay for issuance of a Bachelor’s Degree.

Upon verification, employees shall receive five percent (5.0%) of their hourly rate of pay for issuance of a Master’s Degree.

Upon verification, employees shall receive five percent (5.0%) of their hourly rate of pay for issuance of a POST Management Certificate plus completion a professional development course that is pre-approved by the Police Chief. Examples of professional development courses that would satisfy this requirement are:

California Police Chief Association Executive Leadership Institute, POST Command College, FBI National Academy or Law Enforcement Executive Development Seminar, Police Executive Research Forum Senior Management in Policing program, Naval Post Graduate School certificate programs, California POST Master Instructor Program, University-based executive development courses. Subject to course offerings and schedules, department operational and staffing needs, and budgetary constraints, it is the City’s intent that individuals seeking such professional development courses will typically be able to commence the course within two (2) years of the request.

The maximum incentive under this section shall be fifteen percent (15.0%).

2.8.2. Career Enhancement & Wellness
The City will reimburse up to one thousand dollars ($1000) per fiscal year to all eligible employees (prorated for new hires) for eligible expenses related to Career Enhancement and/or Wellness Activities and Programs incurred within twelve (12) months from the date of the expenditure, pursuant to the requirements and procedures outlined in City Administrative Policy II-E-1. 1162
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3. Uniform Allowance

3.1. When hired, an employee shall be directed to the appropriate vendor(s) where they will obtain the required uniforms and/or equipment, which will be paid for by the City directly to the vendor(s). The required uniform and equipment for each classification will be contained in a policy and furnished to the Association on an annual basis. Employees are required to meet Department uniform standards.

3.2. Employees who damage their clothing or personal items while working shall be reimbursed according to the provisions of the City Administrative Policy II-E-8.

3.3. The City shall provide sworn employees with level three A (3A) soft body armor with trauma plate and replace the body armor when damaged or prior to the manufacturer’s expiration date.

4. Retirement

4.1. CalPERS Retirement
The City will continue its participation in the California Public Employees' Retirement System (CalPERS).

4.1.1. Police Safety Members hired prior to October 8, 2011, shall receive the 3% @ 50 formula, highest twelve (12) months for final compensation determination, the Third Level of the 1959 Survivor’s Benefit, Unused Sick Leave Option, and Military Service Credit as Public Service.

The CalPERS contract includes Section 20516, Employees Sharing Cost of Additional Benefits. This allows affected employees to share in the cost of the 3% @ 50 enhanced retirement formula. These employees pay four point three two five percent (4.325%) to share in the cost of the 3% @ 50 formula.

As applicable, the employee contribution will be made pre-tax. 1163
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01/01/2024 – 12/31/2024

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These Police Safety Members will pay the entire nine percent (9%) of the CalPERS employee contribution on a pre-tax basis.

4.1.2. Police Safety Members hired between October 8, 2011, and December 31, 2012, or Classic Members, as defined by CalPERS, shall receive the 3% @ 55 formula, highest thirty-six (36) months for final compensation determination, the Third Level of the 1959 Survivor’s Benefit, Unused Sick Leave Credit option and Military Service Credit as Public Service.

The CalPERS contract includes Section 20516, Employees Sharing Cost of Additional Benefits. This allows affected employees to share in the cost of the 3% @ 55 enhanced retirement formula. These employees pay four point three-two-five percent (4.325%) to cost share for the 3% @ 55 formula. As applicable, the employee contribution will be made pre-tax.

These Police Safety Members will also pay the entire nine percent (9%) of the CalPERS employee contribution on a pre-tax basis.

4.1.3 New Police Safety Members hired on or after January 1, 2013, who have never been a CalPERS member, have not been a CalPERS member in the past 180 days, and who are not eligible for reciprocity with another California public retirement system as defined by the Public Employees’ Pension Reform Act (PEPRA), and are not a rehire who is formerly a classic member, shall receive the

2.7% @ 57 formula, highest thirty-six (36) months for final compensation determination, the Third Level of the 1959 Survivor’s Benefit, Unused Sick Leave Credit option and Military Service Credit as Public Service.

These Police Safety Members will pay the entire CalPERS employee contribution as determined by CalPERS on a pre-tax basis.

5. Health and Welfare Benefits

5.1. City Contributions for Dental, Vision and Medical
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01/01/2024 – 12/31/2024

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The City shall continue enrollment in the State of California Public Employees' Retirement System (CalPERS) Health Insurance Program. Medical plans are offered through the CalPERS medical program (PEHMCA) using the unequal minimum contribution methodology. The Dental Plan is self-insured through Delta Dental. Vision is offered through Vision Service Plan.

5.1.1 The City’s contribution to the cafeteria plan amounts for employees to apply toward health benefits (medical, dental and vision) shall be as listed below. The employee must purchase dental, vision and life at the employee only level at minimum:
 Employee only: City will pay up to actual premium amount of medical, dental, and vision for employee only, not to exceed $1,075 per month.
 Employee plus one: City will pay up to actual premium amount of medical, dental, and vision for employee plus one, not to exceed $1,822 per month.  Employee plus two or more: City will pay up to actual premium amount of medical, dental, and vision for employee plus two or more, not to exceed $2,377 per month.  In no event shall the City contribution exceed 100% of the selected plan premium cost including dental and vision.
 Share the Savings (Medical Opt Out)
 Employees hired prior to July 1, 2018, who choose not to participate in any of the City’s medical plans (“opt out”) and show proof of other group health care coverage, shall receive four hundred and seventy-five dollars ($475) per month plus City paid basic dental and basic vision up to the family rate depending on coverage selected.
 New employees hired on or after July 1, 2018, who choose not to participate in any of the City’s medical plans (“opt out”) and show proof of other group health care coverage, shall receive four hundred and seventy-five dollars ($475) per 1165
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01/01/2024 – 12/31/2024

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month plus City paid basic dental and basic vision up to the employee only rate.

Employees can purchase up to the family rate with the opt out funds.

5.1.2 Effective the pay period after ratification and inclusive of approval by the City Council in 2025, the City’s contribution to the cafeteria plan amounts for employees to apply toward health benefits (medical, dental and vision) shall be as listed below. The employee must purchase dental, vision and life insurance at the employee only level at minimum:
 Employee only: City will pay up to actual premium amount of medical, dental, and vision for employee only, not to exceed $1,175 per month.
 Employee plus one: City will pay up to actual premium amount of medical, dental, and vision for employee plus one, not to exceed $1,922 per month.  Employee plus two or more: City will pay up to actual premium amount of medical, dental, and vision for employee plus two or more, not to exceed $2,477 per month.  In no event shall the City contribution exceed 100% of the selected plan premium cost including dental and vision.
 Share the Savings (Medical Opt Out)
 Employees hired prior to July 1, 2018, who choose not to participate in any of the City’s medical plans (“opt out”) and show proof of other group health care coverage, shall receive four hundred and seventy-five dollars ($475) per month plus City paid basic dental and basic vision up to the family rate depending on coverage selected.
 New employees hired on or after July 1, 2018, who choose not to participate in any of the City’s medical plans (“opt out”) and show proof of other group health care coverage, shall receive four hundred and seventy-five dollars ($475) per month plus City paid basic dental and basic vision up to the employee only rate.

Employees can purchase up to the family rate with the opt out funds. 1166
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01/01/2024 – 12/31/2024

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Retroactivity of 2025 Health Benefits Contribution: Effective the first pay period after ratification and approval by the City Council, employees will receive a one-time, non-PERSable lump sum equivalent payment of the difference between the City’s 2024 and 2025 contributions to the cafeteria plan amounts for employees to apply toward health benefits (medical, dental and vision) retroactive to the pay period inclusive of January 1, 2025.

5.1.3 Effective the pay period inclusive of January 1, 2026, the City’s contribution to the cafeteria plan amounts for employees to apply toward health benefits (medical, dental and vision) shall be as listed below. The employee must purchase dental, vision and life at the employee only level at minimum:
 Employee only: City will pay up to actual premium amount of medical, dental, and vision for employee only, not to exceed $1,234 per month.
 Employee plus one: City will pay up to actual premium amount of medical, dental, and vision for employee plus one, not to exceed $2,018 per month.  Employee plus two or more: City will pay up to actual premium amount of medical, dental, and vision for employee plus two or more, not to exceed $2,601 per month.  In no event shall the City contribution exceed 100% of the selected plan premium cost including dental and vision.
 Share the Savings (Medical Opt Out)
 Employees hired prior to July 1, 2018, who choose not to participate in any of the City’s medical plans (“opt out”) and show proof of other group health care coverage, shall receive four hundred and seventy-five dollars ($475) per month plus City paid basic dental and basic vision up to the family rate depending on coverage selected.
 New employees hired on or after July 1, 2018, who choose not to participate in any of the City’s medical plans (“opt out”) and show proof of other group health care coverage, shall receive four hundred and seventy-five dollars ($475) per 1167
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01/01/2024 – 12/31/2024

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month plus City paid basic dental and basic vision up to the employee only rate.

Employees can purchase up to the family rate with the opt out funds.

5.1.4 Effective the pay period inclusive of January 1, 2027, the City’s contribution to the cafeteria plan amounts for employees to apply toward health benefits (medical, dental and vision) shall be as listed below. The employee must purchase dental, vision and life insurance at the employee only level at minimum:
 Employee only: City will pay up to actual premium amount of medical, dental, and vision for employee only, not to exceed $1,296 per month.
 Employee plus one: City will pay up to actual premium amount of medical, dental, and vision for employee plus one, not to exceed $2,119 per month.  Employee plus two or more: City will pay up to actual premium amount of medical, dental, and vision for employee plus two or more, not to exceed $2,731 per month.  In no event shall the City contribution exceed 100% of the selected plan premium cost including dental and vision.
 Share the Savings (Medical Opt Out)
 Employees hired prior to July 1, 2018, who choose not to participate in any of the City’s medical plans (“opt out”) and show proof of other group health care coverage, shall receive four hundred and seventy-five dollars ($475) per month plus City paid basic dental and basic vision up to the family rate depending on coverage selected.
 New employees hired on or after July 1, 2018, who choose not to participate in any of the City’s medical plans (“opt out”) and show proof of other group health care coverage, shall receive four hundred and seventy-five dollars ($475) per month plus City paid basic dental and basic vision up to the employee only rate.

Employees can purchase up to the family rate with the opt out funds. 1168
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The City’s contribution to the cafeteria plan amounts for employees to apply toward health benefits (medical, dental and vision) shall be as listed below. The employee must purchase dental, vision and life at the employee only level at minimum:
 for employee only will be the actual premium amount up to one hundred percent (100%) of the PORAC plan for employee only and the cost of employee only basic dental and basic vision, not to exceed $846 per month;
 for employee plus one will be the actual premium amount up to eighty-five percent (85%) of the PORAC plan for employee plus one and eighty-five percent (85%) of the employee plus one basic dental and basic vision plans, not to exceed $1545 per month; and  for employee plus two or more will be the actual premium amount up to eighty five percent (85%) of the PORAC plan for employee plus two or more and eighty five percent (85%) of the employee plus two or more basic dental and basic vision plans, not to exceed $1980 per month.

5.1.2. Share the Savings
Employees hired prior to July 1, 2018, who choose not to participate in any of the City’s medical plans (“opt out”) and show proof of other group health care coverage, shall receive four hundred and seventy-five dollars ($475) per month plus City paid basic dental and basic vision up to the family rate depending on coverage selected.

New employees hired on or after July 1, 2018, who opt out will receive four hundred and seventy-five dollars ($475) and City paid basic dental and basic vision at the employee only rate. Employees can purchase up to the family rate with the opt out funds.

5.2.1 Effective the pay period after ratification and inclusive of approval by the City Council in January 2024, the City’s contribution to the cafeteria plan amounts for employees to apply toward health benefits (medical, dental and vision) shall be as listed below. The employee must purchase dental, vision and life at the employee only level at minimum:
 Employee only: City will pay up to actual premium amount of medical, dental, and vision for employee only, not to exceed $1,075 per month.
 Employee plus one: City will pay up to actual premium amount of medical, dental, and vision for employee plus one, not to exceed $1,822 per month. 1169
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 Employee plus two or more: City will pay up to actual premium amount of medical, dental, and vision for employee plus two or more, not to exceed $2,377 per month.  In no event shall the City contribution exceed 100% of the selected plan premium cost including dental and vision.

5.2.2. Share the Savings
Employees hired prior to July 1, 2018, who choose not to participate in any of the City’s medical plans (“opt out”) and show proof of other group health care coverage, shall receive four hundred and seventy-five dollars ($475) per month plus City paid basic dental and basic vision up to the family rate depending on coverage selected.

5.23. Retiree Medical Benefits

5.32.1. Employees Retired Prior To July 1, 2018
Employees will receive one hundred percent (100%) of medical premiums to be paid by the City not to exceed eight-hundred dollars ($800) per month. Dental and Vision premiums are to be paid by the retiree. Employees hired after July 1, 2010, must have ten (10) years of service with the City in order to receive this benefit. Should the retiree not elect to participate in dental after retirement or cancels coverage, they cannot re-elect coverage during open enrollment. Vision is offered for up to 18 months (COBRA) and is paid by the retiree.

5.23.2. Employees Retired After June 30, 2018, and Active at the Time of Ratification and Approval of MOU In July 2018, and Promoted from Within The City

5.23.2.1. Employees Hired Before January 1, 2002
Employees hired before January 1, 2002, will receive retiree medical benefits to be provided through PEHMCA. One hundred percent (100%) of the premiums will be paid, indexed to the PORAC rate depending on coverage tier selected,up to not to exceed the level paid to active employees offor the associated coverage tier. Dental and Vision premiums are to be paid by the 1170
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retiree. Should the retiree not elect to participate in dental after retirement or cancels coverage, they cannot re-elect coverage during open enrollment. Vision is offered for up to 18 months (COBRA) and is paid by the retiree. The City agrees not to change the terms and conditions of retiree health benefits contained in the Retiree Health Benefits Information Guide (RHBIG) without meeting and conferring with the Association.

5.32.2.2. Employees Hired After December 31, 2001
Employees hired after December 31, 2001, will receive retiree medical benefits pursuant to the following formula:
10 years of service= 50% of premiums
15 years of service= 75% of premiums
20 years of service= 90% of premiums
These premiums will be paid, indexed to the PORAC rate depending on coverage tier selected, not to exceed, up to the level paid to active employees for the of associated coverage tier.

Dental and Vision premiums are to be paid by the retiree. Should the retiree not elect to participate in dental after retirement or cancels coverage, they cannot re-elect coverage during open enrollment. Vision is offered for up to 18 months (COBRA) and is paid by the retiree. The City agrees not to change the terms and conditions of retiree health benefits contained in the RHBIG without meeting and conferring with the Association.

For employees hired between July 1, 2014 and June 30, 2018 and retired at the time of ratification and City Council approval of the 2025 successor MOU, these premiums will be paid up to the level paid to active employees for the associated coverage tier not to exceed one thousand two hundred ($1,200) dollars per month.

5.3.2.3. Employees Hired After June 30, 2014
Employees hired after June 30, 2014, will receive retiree medical benefits pursuant to the following formula:
10 years of service= 50% of premiums
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15 years of service= 75% of premiums
20 years of service= 90% of premiums
These premiums will be paid, indexed to the PORAC rate depending on coverage tier selected, not to exceed the level paid to active employees of associated coverage tier, and not to exceed one thousand two hundred ($1,200) dollars per month. Dental and Vision premiums are to be paid by the retiree. Should the retiree not elect to participate in dental after retirement or cancels coverage, they cannot re-elect coverage during open enrollment. Vision is offered for up to 18 months (COBRA) and is paid by the retiree.

5.23.2.34. For employees who fall under sections 5.32.2.1 and, 5.32.2.2, and 5.3.2.3, upon reaching age 65 and Medicare eligibility, the City’s reimbursement of retiree medical premiums shall be reduced and shall not exceed eight-hundred dollars $800 per month.

5.23.3. Employees Retired After June 30, 2018, and Active at the Time of Ratification and Approval of MOU In July 2018, Hired from Outside the City Employees will receive one hundred percent (100%) of medical premiums to be paid by the City not to exceed eight-hundred dollars ($800) per month. Dental and Vision premiums are to be paid by the retiree. Employees hired after July 1, 2012, must have ten (10) years of service with the City in order to receive this benefit. Should the retiree not elect to participate in dental after retirement or cancels coverage, they cannot re-elect coverage during open enrollment. Vision is offered for up to 18 months (COBRA) and is paid by the retiree.

5.23.4. Employees First Hired on Or After July 1, 2018
For employees first hired on or after July 1, 2018, the City’s maximum monthly medical contribution for each eligible retiree shall be equal to the minimum employer contribution required for active employees pursuant to the Public Employees Medical and Hospital Care Act (PEMHCA).

The following contributions shall also be made to the employees Retiree Health Savings Account (RHS). After accruing ten (10) continuous years of service with the City, and upon separation from the City, employees may draw from the City contribution in this account. Employees who terminate City 1172
Memorandum of Understanding
West Sacramento Police Managers’ Association
01/01/2024 – 12/31/2024

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service for reasons other than retirement or layoff prior to ten (10) years of continuous service with the City will forfeit any City contribution.
• From zero (0) to five (5) years of service, employees shall receive twenty-five ($25) per month in to be deposited to the employee’s RHS account
• After completion of five (5) years of continuous service with the City, employees shall receive one hundred dollars ($100.00) per month to be deposited into their RHS account. • After completion of ten (10) years of continuous service with the City, employees shall receive one hundred and fifty dollars ($150.00) per month to be deposited into their RHS account. • After completion of twenty (20) years of continuous service with the City, employees shall receive two hundred dollars ($200.00) per month to be deposited into their RHS account.

5.23.5. Employees who separate from the City but are rehired into a POA or PMA classification shall be entitled to the Retiree Medical benefits tier associated with their original date of hire.

5.23.6. Employees shall contribute ten dollars ($10) per month to be used to reduce the unfunded liability for retiree medical.

5.34 Life Insurance
The Life Insurance is a $24,000 term life insurance policy with $1,000 coverage for a spouse and children aged 6 months to 23 years and $100 coverage for children aged 14 days to 6 months. Premiums shall be paid by the employee.

6. Sick Leave

6.1. Accrual of Sick Leave
Employees shall be entitled to sick leave with pay which shall accrue at the rate of eight (8) hours for each month of service commencing with the date of employment. 1173
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01/01/2024 – 12/31/2024

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 Employees hired on or before the fifteenth (15th) day of a month shall be credited with eight (8) hours of sick leave for that month.
 Employees hired after the fifteenth (15th) day of a month shall have sick leave credited to them beginning the first (1st) day of the following month.

6.2. Pay Out of Sick Leave
Upon layoff or death, one-half (.5) of the value of an employee's accumulated sick leave will be paid to the employee or their beneficiary at their separation rate of pay.

Employees who retire have the option to choose between a cash-out of up to one-half (.5) of their unused sick leave at their separation rate of pay, with the remaining balance reported to CalPERS as service credit; in lieu of any cash-out, up to one hundred percent (100%) of unused sick leave will be reported to CalPERS as service credit.

7. Vacation Leave

7.1. Vacation Accrual
Employees shall accrue vacation leave based on their continuous years of full-time employment with the City as follows:

7.1.1 Starting with the first year of employment, each employee shall be entitled to eighty (80) hours of vacation leave with pay. Such vacation leave shall accrue at the rate of eighty (80) hours per year until such employee has served continuously for five (5) years.

7.1.2. Each full-time employee who has served continuously for five (5) years shall be entitled one hundred twenty (120) hours of vacation leave with pay per year up to ten (10) years.

7.1.3. Each full-time employee who has served continuously for ten (10) years shall be entitled to one hundred sixty (160) hours of vacation leave with pay per year up to twenty (20) years. 1174
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01/01/2024 – 12/31/2024

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7.1.4. Each full-time employee who has served continuously for twenty (20) years or more shall be entitled to two hundred (200) hours of vacation leave with pay per year.

7.1.5. Maximum Vacation Accrual
Employees with less than twenty (20) years of service may accrue a maximum of two hundred and forty (240) hours. Employees with twenty years of service or more may accrue a maximum of three hundred (300) hours.

7.1.6. Employees may have prior years of qualifying years of service included in their City years of service if they previously worked in a sworn capacity with a POST participating agency, in determining their vacation accrual tier. Prior years of service must be verified by submitting a copy of POST Profile.

Additional documentation may be requested if necessary.

7.2. Vacation Buy Back
Eligible employees will have the opportunity to sell back unused accrued vacation hours. To be eligible for the vacation sell back program, the employee must use a minimum of 40 hours of accrued leave time (not including sick leave or paid holidays) in the preceding calendar year and submit a request form by December in the year prior to the year of sell back. Eligible employees may sell back up to 40 hours, twice a year (for a total 80 hours max) of accrued vacation time. The decision by an employee to cash out vacation hours is irrevocable. The hours shall be converted to a dollar amount based on the employee’s regular rate of pay at the time of buy back.

7.3. Vacation Scheduling

7.3.1. Vacations may be taken as vacation hours are accrued, subject to approval by the Chief of Police.

7.3.2. The time for and scheduling of vacations shall be subject to approval by the Chief of Police and coordination by the Department with other employees.
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7.4. Vacation Pay upon Termination
Upon leaving employment, an employee shall be cashed out of their accrued vacation at their separation rate of pay.

8. Holidays

8.1. City Holidays
Employees shall earn ninety-six (96) hours of holiday time per calendar year as listed in Section 8.1.1.

Holiday time can be taken at any time after it is earned (the pay period in which the holiday occurs).

Upon retirement, employees are entitled to cash out all unused holiday time at their separation rate of pay. Upon resignation, layoff or lawful termination, employees are not entitled to any payout for unused holiday time (no cash out).

8.1.1. City Holidays

1. New Year's Day (January 1)

2. Martin Luther King, Jr.'s Birthday (third Monday in January)

3. Presidents’ Day (third Monday in February)

4. Cesar Chavez Day (March 31)

5. Memorial Day (last Monday in May)

6. Juneteenth (June 19)

7. Independence Day (July 4)

8. Labor Day (first Monday in September)

9. Veteran's Day (November 11)

10. Thanksgiving Day (last Thursday in November)

11. Day After Thanksgiving (last Friday in November)

12. Christmas Day (December 25)

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01/01/2024 – 12/31/2024

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When any of the above holidays fall on a Sunday, the Monday following shall be observed as a holiday.

When any of the above holidays fall on a Saturday, the preceding Friday shall be observed as the holiday. An observed holiday must be in the calendar year that the holiday occurs.

8.2. Floating Holidays
Employees shall accrue twenty-eight (28) hours of floating holiday annually at the beginning of the fiscal year, July 1. An employee appointed during the period from July 1 through December 31 shall be entitled to twenty-eight (28) hours for that fiscal year. An employee appointed during the period from January 1 through March 31 shall be entitled to fourteen (14) hours for the remainder of the fiscal year. An employee appointed during the period from April 1 through June 30 shall not be entitled to any floating holiday hours for that fiscal year.

8.2.1. Upon separation, employees are entitled to payout for any unused floating holiday time.

8.3. Compensation for Work on Holidays
If an employee is required to work on a day being observed as a City holiday, the employee shall be paid at time and one-half (1-1/2) the employee's regular rate of pay plus retain the holiday hours to be used within the fiscal year or be compensated for same prior to the fiscal year end. At the end of each fiscal year, any unused accrued holiday time, up to 80 hours shall be paid out to employees in the pay period inclusive of June 30th.

8.3.1. If a holiday occurs during the time an employee is on an excused absence without pay, the employee shall not be entitled to receive pay for the holiday.

8.3.2. When any of the above holidays fall during a regularly scheduled paid leave period, or the employee is on sick leave, the employee will receive holiday time in lieu of being charged the appropriate leave time.

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01/01/2024 – 12/31/2024

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Should a holiday be observed on an employee's regularly scheduled day off, the employee shall be compensated for eight (8) hours work at their regular rate of pay or may retain the holiday hours to be taken at a later time within the same fiscal year at the employee's choice.

9. Management Leave
Employees shall receive eighty (80) hours of management leave annually on July 1. Employees hired during the fiscal year shall receive a pro-rated amount of management leave for that year. Upon separation, employees are entitled to payout for any unused management leave hours.

10. Reversion Rights
If a member of the Police Management Association (PMA) is selected for a higher-level position within the Police Department other than Police Chief and either does not pass probation in that higher level position or is released based on the position’s at-will status, they will have return rights to their former Lieutenant position. This side letter supersedes Section 3.13 of the City’s Personnel Rules. A member of the PMA who does not pass probation at a higher-level position or is demoted based on the at-will nature of the higherlevel position will be returned to the rank of Lieutenant even if there are no vacancies at that rank.

11. General Provisions

11.1. Integration
This MOU constitutes the entire agreement between the parties and concludes meeting and conferring on any subject, except as provided herein, or as otherwise mutually agreed upon, whether included in the MOU or not.

11.2. Prior Agreements
It is agreed that the terms and conditions of the MOU itself shall constitute the whole of the agreement between the parties thereto, and that the terms and conditions of this MOU shall supersede all earlier proposals, conversations, practices or oral or written agreements constituting any portion of the meet and confer process or other discussion leading up to this MOU.

11.3. Other Matters
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01/01/2024 – 12/31/2024

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The parties agree that no agreement was reached on other matters discussed and that the City is not obligated to make any changes or take any action regarding them. The City reserves the right to make organizational changes with notice to the Association.

11.4. Alteration
No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto.

11.5. Severability
If any provision of the MOU is determined to be invalid by operation of law, or by any tribunal of competent jurisdiction or, if compliance with or enforcement of such provision is restrained by any tribunal, the remainder of this MOU shall not be affected thereby. If any portion of this MOU is so held to be invalid, or if compliance with any provision is restrained, the City is authorized to take immediate action to achieve compliance with the laws, provided that the City shall give notice to the Association prior to such action and the City shall provide the Association with an opportunity to meet and confer within thirty (30) days after any determination of invalidity or service of a restraining order, for the purpose of arriving at a mutually satisfactory replacement for such article or section.

11.6. Implementation
The provisions of the MOU, except as provided herein, shall supersede any City ordinances and resolutions currently in effect for the term of this MOU to the extent that they are inconsistent with the provisions of the MOU.

11.7 Term
Except as set forth in this document, the MOU shall become effective January 1, 20254, following ratification by the Association and adoption by the City Council and shall remain in full force and effect to and including December 31, 2024. The parties agree to begin bargaining for a successor MOU by October 31, 20247.

11.8. Waiver
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01/01/2024 – 12/31/2024

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West Sacramento City CouncilFebruary 19, 2025

West Sacramento City Council
February 19, 2025