Beaumont City Council
May 6, 2025

City of Beaumont
Request for Bid

BEAUMONT
Beaumont Avenue Sidewalk Replacement
CIP R-19
IN WITNESS WHEREOF, the above -bound parties have executed this instrument under their several seals this 8th day of April , 20 25 , the name and corporate seal of each corporation.
(Corporate Seal)
Eleazar General Engineering Inc.

Principal
By
Title
American
(Corporate Seal) Surety
By
ntractors Indemnity Company
Shilo Lee Losino
Attorney -in -Fact
Attorney -in -Fact
(Attach Attorney -in -Fact Certificate) Title

BID BOND
17

City of Beaumont
Request for Bid
Beaumont Avenue Sidewalk Replacement
BEAUMONT CIP R-19

STATE OF CALIFORNIA )
)ss.

CITY OF (24�ri`\
On this t -' 2. -c -day of A , in the year 202S, before me, N 141i vA twr, , a Notary Public in and for said state, personally appeelred fit (4?ArL x j2.A.An raV1 , known to me to be the person whose name is stitiscribed to the within instrument as the Attorney -In -Fact of the (Surety) acknowledged to me that he subscribed the name of the // (Surety) thereto and his own name as Attorney -In -
Fact.
(SEAL)
Commission expires: t Jr:A • t 2; 2? l
Notary Ptblic in and for said State
��hAN KAUR B0UGHAN
'f COMM, #2470923
NOTARY FL`9'_iC - CA•. iFSRNiA rn
n 11 SAN 9_RNARD,NO COUNTY
Ccmm m Exu.res Nov 1? 2D2t
NOTE: A copy of the Power -of -Attorney to local representatives of the bonding company must be attached hereto.

BID BOND
18

TOKIO MART N E
HCC

POWER OF ATTORNEY

AMERICAN CONTRACTORS INDEMNITY COMPANY TEXAS BONDING COMPANY UNITED STATES SURETY COMPANY U.S. SPECIALTY INSURANCE COMPANY KNOW ALL MEN BY THESE PRESENTS: That American Contractors Indemnity Company, a California corporation, Texas Bonding Company, an assumed name of American Contractors Indemnity Company, United States Surety Company, a Maryland corporation and U.S. Specialty Insurance Company, a Texas corporation (collectively, the "Companies'), do by these presents make, constitute and appoint:

SHILO LEE LOSINO or STEPHANIE HOPE SHEAR of WOODLAND HILLS, CALIFORNIA its true and lawful Attorney(s)-in-fact, each in their separate capacity if more than one is named above, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include riders, amendments, and consents of surety, providing the bond penalty does not exceed ."""`Five Million,.", Dollars ( '""55,000,000.00"' ).

This Power of Attorney shall expire without further action on January 31st 2028. This Power of Attorney is granted under and by authority of the following resolutions adopted by the Boards of Directors of the Companies:

Be it Resolved, that the President, any Vice -President, any Assistant Vice -President, any Secretary or any Assistant Secretary shall be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attorney(s)-in-Fact to represent and act for and on behalf of the Company subject to the following provisions:

Attorney -in -Fact may be given full power and authority for and in the name of and on behalf of the Company, to execute, acknowledge and deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or cbfigatory undertakings, including any and all consents for the release of retained percentages andfor final estimates on engineering and construction contracts, and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attorney -in -Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary.

Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached.

IN WITNESS WHEREOF, The Companies have caused this instrument to be signed and their corporate seals to be hereto affixed, this 15' day of February 2024.
"1UII1; 11111,U:f:" "t\lititI.
°1RpGTOgsry '�DrNG
4 U • WCOW:A WED Za
; SE PT. 25 %MI .'<
SUR
O 11N
e OF
.aa

AMERICAN CONTRACTORS INDEMNITY COMPANY, TEXAS

BONDING COMPANY, UNITED STATES SURETY COMPANY,
U.S. SPECIALTY INSURANCE COMPANY
Daniel P. Aguilar, Vice President
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Los Angeles
On this 1St day of February 2024, before me, D. Littlefield, a notary public, personally appeared Daniel P. Aguilar, Vice President of American Contractors Indemnity Company, Texas Bonding Company, United States Surety Company and U.S. Specialty Insurance Company who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and offi
Signature
(seal)
.; R. IrnLEf1EW
FIi�'i',A Notify F#btlt • GIYrPiati4 s■
Los Angeles County S
Ctvamissket 247i57C
My Cem�a1. & Ire9 ,7�n 3t, 2026 ■
I, Kio Lo, Assistant Secretary of American Contractors Indemnity Company, Texas Bonding Company, United States Surety Company and U.S. Specialty Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney, executed by said Companies, which is still in full force and effect: furthermore, the resolutions of the Boards of Directors, set out in the Power of Attorney are in full force and effect.

In Witr)ess WhereofI have hereun; cct; m'iand and affixed the seals of said Companies at Los Angeles, California this day of ,;; _ 5
Bond No.

Agency No.
�c rohs p�joiNOe ssu7E [1SC U[
ero,rokcea Kio Lo, A ant Secretary
SEPT, Zs. s9ie ; •� ., w =
+n,NGLtfioa41.." HCCSMANPOA02/2024
Visit tmhcc.comisurety for more information

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 :rc.e�,rr.�cerrr.�c�,c�cac:�.rrcrs�r�_r.crcrccc�rac�ece.�c>.cc�.cc�,crx_r.�rtc�.�c�.corc�.tr-.F:carer.�-rear-ccrcrcrcc�.vrrrcr.,r�carrcr,� A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of LOS ANGELES
On
LO c
Date
personally appeared
before me, CHIMENE HOBBS, NOTARY PUBLIC
Here Insert Name and Title of the Officer

SHILO LEE LOSINO
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

Place Notary Seal Above

CHIMENE HOBBS
Notary Public - California
Los Angeles County
Commission M 2464773
My Comm. Expires Sep 28, 2027
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph Is true and correct,
WITNESS my hand and official seal.

Signature
Signature of Notary Public

OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: Document Date:

Number of Pages: Signer(s) Other Than
Capacity(ies) Claimed by Signer(s)
Signer's Name:
❑ Corporate Officer — Title(s):
® Partner — ❑ Limited ❑ General
D Individual ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Conservator
Ei Other:

Signer Is Representing:

Named Above:

Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
❑ Individual O Attorney in Fact
❑ Trustee ❑ Guardian or Conservator
❑ Other:

Signer Is Representing:
fl2014 National Notary Association • www.NationalNotary.org • 1 -800 -US NOTARY (1-800-876.6827) Item #5907

•

City of Beaumont
Request for Bid

BEAUMONT
Beaumont Avenue Sidewalk Replacement
CIP R-19

DESIGNATION OF SUBCONTRACTORS
BEAUMONT AVENUE SIDEWALK REPLACEMENT CIP R-19
In compliance with the Subletting and Subcontracting Fair Practices Act of the Public Contract Code of the State of California, each bidder shall set forth below: (a) the name and the location of the place of business and (b) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the Contractor in excess of one-half of 1 percent of the prime contractor's total bid or ten thousand dollars ($10,000), whichever is greater.

Portion of the Work
Subcontractor
Location of Business
% o of Work

DESIGNATION OF SUBCONTRACTORS
19

City of Beaumont
Request for Bid

BEAUMONT
Beaumont Avenue Sidewalk Replacement
CIP R-19
Portion of the Work
Subcontractor
Location of Business
% of Work
Name of Bidder
Signature
Name and Title
Dated
pr//
/z_'l z r

DESIGNATION OF SUBCONTRACTORS
20

City of Beaumont
Request for Bid

BEAUMONT
Beaumont Avenue Sidewalk Replacement
CIP R-19

INFORMATION REQUIRED OF BIDDERS
BEAUMONT AVENUE SIDEWALK REPLACEMENT CIP R-19
A. INFORMATION ABOUT BIDDER
[*'"Indicate not applicable (HN/A") where appropriate.**) NOTE: Where Bidder is a joint venture, pages shall be duplicated and information provided for all parties to the joint venture.

1.0 Name of Bidder:

2.0 Type, if Entity:

3.0 Bidder Address:
. 12,5 (17
El:OM-e'er/n, /,+ic—
ZO(7GrgTits

2.0 -7 a sP r'�'J
r54
951 6 —g -4/ -1,s1 -16z/
Facsimile Number

4.0 License Information:
/d7g-7z, A
License No. Class of License
%Cxx>Ozz9/'7
D!R Registration No.

5.0 How many years has Bidder's organization been in business as a Contractor? Telephone Number
7///3 //z o2 ≤
ExP ira on
Date

5.1 How many years has Bidder's organization been in business under its present name? 5 -if'

6.0 Under what other or former names has Bidder's organization operated? '/A

7.0 If Bidder's organization is a corporation, answer the following:

INFORMATION REQUIRED OF BIDDERS
21

City of Beaumont Beaumont Avenue Sidewalk Replacement
Request for Bid BEAUMONT CIP R-19

7.1 Date of Incorporation:: G%%3/202O

7.2 State of Incorporation: CR

7.3 President's Name: E/e4 - P.1.4104/6Ary'

7.4 Vice -President's Name(s): &let - Ar Rog,/ ./1

7.5 Secretary's Name: £l?q Zp' (?,Ls/���H'

7.6 Treasurer's Name: t J z. (

8.0 If an individual or a partnership, answer the following:

8.1 Date of Organization:

8.2 Name and address of all partners (state whether general or limited partnership:

9.0 If other than a corporation or partnership, describe organization and name principals:

10.0 List other states in which Bidder's organization is legally qualified to do business. /r 7 r.-;.1 ,

11.0 What type of work does the Bidder normally perform with its own forces? Deg f'�'�� 5 6,-) /4 i4' // / "'

12.0 Has Bidder ever failed to complete any work awarded to it? If so, note when,

INFORMATION REQUIRED OF BIDDERS
22

City of Beaumont
Request for Bid
where, and why:

A

BEAUMONT
Beaumont Avenue Sidewalk Replacement
CIP R-19

13.0 Within the last five years, has any officer or partner of Bidder's organization ever been an officer or partner of another organization when it failed to complete a contract? If so, attach a separate sheet of explanation:

14.0 List Trade References:

15.0 List Bank References (Bank and Branch Address):
ti s. .76--630

16..00 Name of Bonding Company and Name and Address of Agent:

E ;11 .S �� r � r 0 � ,j sic. 7oc . Z us "4-7,27-,../s, erg '9eX117 She /u Lam- /0 5

INFORMATION REQUIRED OF BIDDERS
23

City of Beaumont
Request for Bid

BEAUMONT
Beaumont Avenue Sidewalk Replacement
CIP R-19
B. LIST OF CURRENT PROJECTS (Backlog)
(**Duplicate Page if needed for listing additional current projects.**] Project
Description of
Bidder's Work
Completion
Date
Cost of
Bidder's Work
Contact Name &
Phone
PENGE
wr) 4,1 di petCrGTG
•
ad c:",5
° IS: Q�/ i
Rick

2. Sc Li �1l
.4 we/i
De.., -.04-.Q% eYfrGFe/T
.,r
/
ON) OU,�Q
l./ l
k 135.5"7 % yv
,
�ILlC GJ�I1IaNrr9
01 a9Y 55.3
Pa, b.1 S r,4,
u,i.a�5{frail
E,, r .}.e. ��,*'r
a r-F� '��,�-,
7-2u2�
/��,U
Prr�rbn (setilsk
909 st-a-/v09 r
Colt-•-' 6rrrlyy6PE..,,
Gt.rfr/r
e'0 -4`K! t
p.c.(
/0- 30
t 5L, 6Q°
f�.chur1/,7,C%�,C�u�9
is9_s(37-4///7
�J9/Pr,s.rl
I.
i'rtS Aa1/r!4dp.,-A.,..,
!1 1
kyPMu,.14,'"Al'J /17
z,,,,eOt-2`+st / 4r,
1—/ �ilE..
r q
peI /To,vo
rr,,,,,ciSGO P"Cns%vXW

72.0 -237-1-57/4/
, . is ( onal'
L.GnIry in -Lori
42„..7, eun z` Mr-
Q , �7 Nr /hA., ;Tr rAL �L
0-syq sj
_ZO .5.

ON Dui."
V66
Z
_
St r,41,
7'OP 799-11'607
i/te_fc. r 14/!.Q
,hut../ Di? 1,.4"
Dr`w P/,,y 0 r'"7)
t...J'. Ad../i 1°1,10 :.A.%
Apr; I zuz-r
,9" f f', d oo
Serpo
9017 • 74/ 7 - ii 40-)

INFORMATION REQUIRED OF BIDDERS
24

City of Beaumont
Request for Bid
A

BEAUMONT
Beaumont Avenue Sidewalk Replacement
CIP R-19
C. LIST OF COMPLETED PROJECTS - LAST THREE YEARS
[**Duplicate Page if needed for listing additional completed projects.**} Please include only those projects which are similar enough to demonstrate Bidder's ability to perform the required Work.

Project Client
Description of
BBidder's Work
Period of
Performance
Cost of Bidder's
Work
Contact Name
& Phone
�c /1 /
C r Ay G & ra,'7 d
_../�'•r
r�
/2,1- ea kii A7 fn9 -
� Q t .1-- ,,,(--- ----------.07-----00,--
!
Li41 r O G CJ
_75,0A uriU
'`,49-769-577_3-
,/� f //+crrn<<
ed VY %y/An/
J •,,r4z ,t
f'l / 1 p
G^4n,e,-, 4t lnd
:T!is .f// Prr yilsv.,� d1�' 4,6
_ _2v2.3
�e 2-:_.,07"..1
t'l y0
v 0
Ku, -rival 01 a-r6�!
I oli 9 S4'- .�/ ZS
/
GGI<Y/...n3-
pGv /livers
�G�1ere*Im p - "*"4)
..Ziis,tart A0ill
, , Zu a• .9
u,„, Zvi
/,U GOC1
rrnl+Cr�cu rrle"e4.
'7zo-2. -25-1/4'
LtIA/rntir'f
N�14 re., a Y9//�Jr
De,.+a, Grit,, -•-e I—
$n,s�a// /� �T h"1
plfel1 g_d E,.3
r-c� Zu 23
O
/ yu a a
F/n., CI SeLP Me.o.�z+7
' y,o _ 237—,�Syir
jJw,4v�s1,
Lvs .r'I,a,4IrS
['uncr,4ti
Z,1-4 /I .2.02.2—
L1�T7 2v =-r'
8o, 0,. &
�'G.at-4 yv,f..)
Iv" e.G5-0s1S2-
I

INFORMATION REQUIRED OF BIDDERS
25

City of Beaumont f Beaumont Avenue Sidewalk Replacement Request for Bid BEAUMONT CIP R-19
D. EXPERIENCE AND TECHNICAL QUALIFICATIONS QUESTIONNAIRE Personnel:

The Bidder shall identify the key personnel to be assigned to this project in a management, construction supervision or engineering capacity.

1. List each person's job title, name and percent of time to be allocated to this project:
/Gr ..ar ,4t/;x�LA.4/esc`lir ]/'UjPG� !/IICirJ4�Yr 0fo

2. Summarize each person's specialized education:
/�surr' Wei! tr .r/rn 7l
PA4/1, lir/6l/ S �Sd� G7or, L // prGje7( /�ur.� �!"' 4r- Q r zu,4'//n der 37 1/-GFir; T/}W �� Uf �%5 r 7iu� e;f-f. !// 5
5,4 fF�lStir KCC/�Gnf �rT Ul f`—! j /LIB✓U(/J.1,� �l/ LAX Gf 6A�!_iiv .- Ala/14,16 / 1,-.trrr rnl for
/53C1a//u n
/`1 ei/7 f 1' 'I'le r! E. n 746: n S t/rr..--i1u.-+ —L;re-e-kr'-e "/"'d .sip -e /(.0- g6�;
Bidder agrees that personnel named in this Bid will remain on this Project until completion of ail relevant Work, unless substituted by personnel of equivalent experience and qualifications approved in advance by the City.

INFORMATION REQUIRED OF BIDDERS
26

City of Beaumont
Request for Bid

BEAUMONT
Beaumont Avenue Sidewalk Replacement
CIP R-19

NON -COLLUSION AFFIDAVIT
BEAUMONT AVENUE SIDEWALK REPLACEMENT CIP R-19
I, Efeazzk f- fa L7/4 vg , being first duly sworn, deposes and says that he is of EA -4.z r (,-f.�r-.�/ ,.,e e party making the attached bid; that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Name of Bidder E -/t --.9z.4 r ,� .��i�,% , ,,-7,ce-r„:i., Signature
Name and Title C6 —O
Dated /,�°�.r; / EP. Z 6 2 - 5 -

NON -COLLUSION AFFIDAVIT
28

City of Beaumont
Request for Bid
Additional Bidder's Statements:

BEAUMONT
Beaumont Avenue Sidewalk Replacement
CIP R-19
If the Bidder feels that there is additional information which has not been included in the questionnaire above, and which would contribute to the qualification review, it may add that information in a statement here or on an attached sheet, appropriately marked:

E. VERIFICATION AND EXECUTION
These Bid Forms shall be executed only by a duly authorized official of the Bidder:

I declare under penalty of perjury under the laws of the State of California that the foregoing information is true and correct:

Name of Bidder 7' -r pie" / i� ,,� r-,,�
Signature �� ,__ •-
Name and Title e 0
Dated .%p r,1 g-) 2 a ,s

INFORMATION REQUIRED OF BIDDERS
27

C25-27

CITY OF BEAUMONT

PUBLIC WORKS AGREEMENT
EXHIBIT "C"

INSURANCE CERTIFICATES & ENDORSEMENTS
16

ACCiRD' CERTIFICATE OF LIABILITY INSURANCE

40.------
DATEIMMf00IYYYY)
4117/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
Inszone Insurance Services, LLC
2721 Citrus Road, Suite A
Rancho Cordova, CA 95742
I iwise t: QFt 27&4..

CONTACT
NAME: Certificate Team

PHONE FAX
IAA/.c Na EA): 877308-9663 - Arc.** 916-400-2625
E MARL 1ADpRE59: [email protected]

INSURERS) AFFORDING COVERAGE
NAIC 0
INSURER A: Associated Industries Ins. Co.
23140
INSURED ELEAGEN-01 '
Eleazar General Engineering, Inc.
20872 Spring Street
Riverside. CA 92507
INSURER B : Infiniti Select Insurance Company
20260
INSURER c : Great American Alliance Ins. Cc.
26832
INSURER D :

INSURER E :

INSURER. F :

COVERAGES
CERTIFICATE NUMBER: 832331236
REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR TYPE OF INSURANCE ADDL
INSD

SUBR POLICY EPP
4WD POLICY NUMBER IMMIDDIYYYY)

POLICY ERP
(MM/DD/YYYYI
LIMITS
A
X

COMMERCIAL GENERAL UABIUTY

AES 1262595 00
3/24/2025
3/24/2026

EACH OCCURRENCE
$ 1,000,000

AMAGE TO RENTED
PREMISESiEeaawnanae)
$100,000
j CLAIMS -MADE _ X
OCCUR
MED EXP IMy one person)
$ 5,000
$1,000,000

PERSONAL&ADV INJURY
GEN'L
x

AGGREGATE LIMIT APPLIES
POLICY I ipi
OTHER:

PER:

LOC

GENERAL AGGREGATE
$ 2.000,000
PRODUCTS • COMP/OP AGG
5 2;000,000
$
B

AUTOMOBILE

LIABILITY
X _,
..

SCHEDULED
AUTOS

NON -OWNED

AUTOS ONLY
I
50022830001
3/24/2025
9/24/2025
(Ea eCOMBtNEO SNGLE LIMIT
ccdenl;
5 BODILY INJURY IPer person)
130,000
BODILY INJURY (Per accident)
560,000

PROPERTY DAMAGE
(Per *Midas) _
515,000
$

UMBRELLA LIAB

EXCESS LIAB
OCCUR

CLAIMS -MADE

EACH OCCURRENCE
5 AGGREGATE
5 $

LED RETENTIONS

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY YIN

ANYPROPRIETOR/PARTNESUEXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandalay In NH) - _
If yea, describe under
DESCRIPTION OF OPERATIONS below
N
N IA
A
WCF310B9400
3/24/2025
3/24/2026
X DER 0TH`
STATUTE _ ER

E L. EACH ACCIDENT
$ 1,000,000
E L. DISEASE • EA EMPLOYEE
$1,000,000
E L. DISEASE • POLICY LIMIT
51,000,000
DESCRIPTION OF OPERATIONS ! LOCATIONS f VEHICLES (ACORD 101. Additional Remarks Schedule, may be attached if mare space Is required) Verification Of Insurance

CERTIFICATE HOLDER

CANCELLATION
City of Beaumont
550 E. 6th Street
Beaumont, CA 92223

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
(O) 1988.2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

gEAUMONT
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Beaumont City Council Member from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date a final decision from the business/board or applicant.

The Levine Act also requires a member of the Beaumont City Council who has received such a contribution to disclose the contribution on the record of the proceeding.

Current Beaumont City Council Members are listed at:
iillps:// www.beaumontca.gov/29/City-Counol
Proposers are responsible for accessing this link to review the names prior to answering the following questions.

1. Have you or your company, or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $500 to any Beaumont City Council Member in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action? YES If yes, please identify the Council Member(s):

ENO

2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $500 to any Beaumont City Council Member in the 12 months following any Council action related to your proposal or application?
YES If yes, please identify the Council Member(s):

V NO
Answering yes to either of the two questions above does not preclude the Beaumont City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Member(s) from participating in any actions related to your proposal or application.

A ,r; ,l ) 1, 202_C
Date
Signature of authorized individual
/ !s 7t.2r "eel PrA/ Lis.f/ 7 rC ! ri�',^e //�/c.

Company/Applicant Name �J
•
City of Beaumont 1550 E. 6th Street, Beaumont, CA 92223 l (951) 769-8520 I BeaJmontCA.gov

BEAUMONT
-C A L I F O R N I A
Staff Report
TO: City Council
FROM: Thaxton Van Belle, Director of Water Reclamation
Kenyon Potter, Principal Engineer
DATE May 6, 2025
SUBJECT: Briefing on Future Wastewater Treatment Plant Solar Generation Project Description Discussion of solar energy generation for operational cost savings.

Background and Analysis:

The WWTP Salt Mitigation Upgrade project was completed on October 24, 2022. The Project upgraded and expanded the City's Wastewater Treatment Plant (WWTP) to meet new basin plan requirements for the total dissolved solids (TDS) reduction, as well as expanded to accommodate growth in the service area.

On May 29, 2024, the City received the final version of the WWTP Climate Action Plan, which recommended the following action:

Install solar on the WWTP site to offset the facility's energy use.

This action directs the City to implement the solar installation project currently being studied for the WWTP site. Solar arrays are a source of renewable energy that can be used to directly power the WWTP, reducing electricity consumption and costs from SCE. The system can also be designed to create climate adaptation co -benefits, including charging the on -site battery storage, which keeps the WWTP running during man-made or climate emergencies.

On March 18, 2025, the City Council approved re -bidding the WWTP Improvements (WW24-01) and directed staff to revise the plans. Staff is presently preparing the revised plans and specifications for a rebid of the WWTP Improvements Project, including two bid packages for civil work and landscaping, respectively. The WWTP Improvements bid packages reserve space for the future solar generation project.

General Plan Consistency
A solar generation project is consistent with the General Plan Goal 8.2.1 "Promote the incorporation of alternative energy generation, e.g., solar, in public and private

development" and Goal 8.3.5 "Prioritize municipal policies and programs that reduce the City's carbon footprint, such as...pursuing solar installations...." Preliminary Design
Staff has prepared a preliminary layout of the ground -mount solar system located on the east side of the WWTP. The system would be sized to generate the approximate actual load (kW) of the WWTP. As envisioned, at full buildout, the system would be 860 kW and have approximately 1500 panels. The system would be interconnected behind the meter, and all power would be consumed by the WWTP to reduce the amount of power purchased from SCE. A conceptual site plan is provided showing the solar array (Attachment A).

Operational Cost Savings.

A substantial portion of the cost of operations is energy, and the energy cost is anticipated to increase each year. At full buildout, the estimated onsite generation, and thus potential reduction in energy purchased from SCE, is 1.4 MWh to 1.5 MWh per year (Attachment B). The WWTP's current SCE tariff rate is TOU-8-D, which has a tariff rate of $0.08 from 8 AM to 4 PM (Attachment C). Based on the current rate, the proposed project is estimated to result in energy cost savings of $105,000 to $120,000 per year, and cost savings are expected to grow as SCE is forecast to continue to raise rates.

Another significant component of the SCE bill is the demand charge, which is the maximum power used in a 30 -day period. With input from consultant SKM, staff is also working to manage and optimize energy loads to minimize the impact of demand charges.

Many water and sanitation districts have implemented solar generation projects due to realizing cost savings.

Funding Options.

The proposed system has a relatively short payback period of approximately 7 to 10 years. The City is currently evaluating a potential refinancing of the 2018 Wastewater Revenue Bonds, which may include the option to issue additional debt to fund this project. This approach is considered the most favorable, as the associated debt service has already been incorporated into the current rate study. However, if market interest rates become less favorable, the City could consider procuring the system directly and financing it through the resulting energy cost savings. As an alternative, the project could be delivered through a design -build -operate -transfer (DBOT) model, in which a private entity constructs and operates the system for a minimum of five years before transferring ownership to the City. Additionally, a 30% federal incentive is currently available, which could significantly reduce the system's upfront costs. The project may also be implemented in phases to address funding constraints. (Attachment D).

Fiscal Impact:

The cost to prepare this staff report is estimated to be $500. As stated above, solar generation has the potential to achieve substantial annual cost savings. The estimated capital outlay is $1.5M for equipment purchase, installation, and interconnection at the WWTP. The estimated hard cost includes materials costs of $700K for panels, racks, inverters, and cabling. The estimated labor cost for the installation of a solar system is $300K. The remaining portion of the budget is for project management and contingency. This capital outlay would be recouped through the projected energy savings.

Recommended Action:

Direct staff to pursue a solar project as a city -owned asset and to procure using bond refinancing dollars, if available, or through traditional financing.

Attachments:

A. Conceptual Site Plan
B. NREL Report
C. Most Recent SCE bill for the WWTP
D. Phasing Example

0 ALB ERT
I If
0 21
0 0
o \\
\\ i
\
\1/FT _
/v v
A.

WEBB

ASSOCIATES
1\
1 O
Li
24"RW
24"W 24"R
24"W
,/,
// I
I
11 I
II I
I

ENGINEERING CONSULTANTS
3788 McCRAY STREET
RIVERSIDE CA. 92506
PH. (951) 686-1070
FAX (951) 788-1256
I
PA
I1
11 II
II
i,
7,
/
o
7 D
7:/
/
24"RW
24' W
O
0 2424 W
24"W
VV
2424"W
i
d \
N
/
I—�
I�
0 ,,,,i
/ / /
///
/+ , / '
/
/ / /
11 /\`\ //j, // // II \
N. rr II
% I / ��= -
� - // lil %

A' // II
/ // I I A %
/ / /0 II/ i I I \ P
/ �� II
ZN\ ‘`-C ---„ 0
///- / / o \ II II o
\\\°
O o \ Do
/ O X
000
0 j20
0 MH-
0 _L
,
,
,
,
,,
7 / /
/
/
PA
a—
0 /
0 4TH SI F4TH Si NtEI
PA
PA
0 o"I n n
-1- II U„
Q
SOLAR
ARRAY
S
1" = 5'
5 0
5 10
15 SITE PLAN
PROJECT NUMBER: 2023-0168 DATE PREPARED/MODIFIED: 3/14/25

BEAUMONT WWTP
•
SHEET 1 OF ####
3/14/2025 9:59:07 AM Jeffh
0 d
CO
CD
O
I
r'
N
111
W
U)
z
Q
0 U)
0 z_
0 07
D
CD
O
I
N
N
0 N

'NREL
Caution: Photovoltaic system performance
predictions calculated by PVWatts® include
many inherent assumptions and
uncertainties and do not reflect variations
between PV technologies nor site -specific
characteristics except as represented by
PVWatts® inputs. For example, PV modules
with better performance are not
differentiated within PVWatts® from lesser
performing modules. Both NREL and private
companies provide more sophisticated PV
modeling tools (such as the System Advisor
Model at //sam.nrel.gov) that allow for more
precise and complex modeling of PV
systems.

The expected range is based on 30 years of
actual weather data at the given location
and is intended to provide an indication of
the variation you might see. For more
information, please refer to this NREL report:

The Error Report.

Disclaimer: The PVWatts® Model ("Model")
is provided by the National Renewable
Energy Laboratory ("NREL"), which is
operated by the Alliance for Sustainable
Energy, LLC ("Alliance") for the U.S.

Department Of Energy ("DOE") and may be
used for any purpose whatsoever.

The names DOE/NREL/ALLIANCE shall not
be used in any representation, advertising,
publicity or other manner whatsoever to
endorse or promote any entity that adopts or
uses the Model. DOE/NREL/ALLIANCE shall
not provide any support, consulting, training
or assistance of any kind with regard to the
use of the Model or any updates, revisions or
new versions of the Model.

YOU AGREE TO INDEMNIFY

DOE/NREL/ALLIANCE, AND ITS AFFILIATES,

OFFICERS, AGENTS, AND EMPLOYEES

AGAINST ANY CLAIM OR DEMAND,

INCLUDING REASONABLE ATTORNEYS'

FEES, RELATED TO YOUR USE, RELIANCE,

OR ADOPTION OF THE MODEL FOR ANY
PURPOSE WHATSOEVER. THE MODEL IS

PROVIDED BY DOE/NREL/ALLIANCE 'AS IS'

AND ANY EXPRESS OR IMPLIED

WARRANTIES, INCLUDING BUT NOT

LIMITED TO THE IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A

PARTICULAR PURPOSE ARE EXPRESSLY
DISCLAIMED. IN NO EVENT SHALL

DOE/NREL/ALLIANCE BE LIABLE FOR ANY

SPECIAL, INDIRECT OR CONSEQUENTIAL

DAMAGES OR ANY DAMAGES WHATSOEVER,

INCLUDING BUT NOT LIMITED TO CLAIMS

ASSOCIATED WITH THE LOSS OF DATA OR

PROFITS, WHICH MAY RESULT FROM ANY

ACTION IN CONTRACT, NEGLIGENCE OR

OTHER TORTIOUS CLAIM THAT ARISES OUT

OF OR IN CONNECTION WITH THE USE OR
PERFORMANCE OF THE MODEL.

The energy output range is based on
analysis of 30 years of historical weather
data, and is intended to provide an
indication of the possible interannual
variability in generation for a Fixed (open
rack) PV system at this location.

RESULTS
1,509,450 kWh/Year*
System output may range from 1,438,959 to 1,528,318 kWh per year near this location.

Month
Solar Radiation
(kWh/m2/day)
January
February
March
April
May
June
July
August
September
October
November
December

5.28 5.50

6.41 6.41

6.54 7.27

6.97 7.19

7.20 6.61

5.37 5.11
AC Energy
(kWh)
113,135
105,292
131,913
126,313
130,517
138,728
135,260
138,593
137,027
133,362
108,224
111,086
Annual

6.32 1,509,450
Location and Station Identification
Requested Location
Weather Data Source
Latitude
Longitude
PV System Specifications
715 W. 4th Street, Beaumont, CA 92223
Lat, Lng: 33.93, -116.98 0.7 mi

33.93° N
116.98° W
DC System Size
Module Type
Array Type
System Losses
Array Tilt
Array Azimuth
DC to AC Size Ratio
Inverter Efficiency
Ground Coverage Ratio
Albedo
Bifacial
Monthly Irradiance Loss
870 kW
Standard
Fixed (open rack)

14.08%
330
180°

1.2 96%

0.4 From weather file
No (0)
Jan Feb Mar Apr May June
0% 0% 0% 0% 0% 0%
July Aug Sept Oct Nov Dec
0% 0% 0% 0% 0% 0%

Performance Metrics
DC Capacity Factor 19:8%

J

SOUTHERN CALIFORNIA

EDISON'
An EDISON INTERNATIONAL® Company
Go paperless at www.sce.com/ebilling . It's fast, easy and secure.

For billing and service inquiries
1-800-990-7788
www.sce.com
Your electricity bill
BEAUMONT, CITY OF / Page 1 of 10
Customer Account Date bill prepared
700486724523 04/10/25
550 E SIXTH ST
BEAUMONT, CA 92223-2218
Amount due $93,092.00
Due by 04/30/25
Your account summary
Previous Balance
Payment Received 03/26/25
Balance forward
Your new charges
(3 Total amount you owe by 04/30/25
$96,111.01
-$96,111.01
$0.00
$93,092.00
$93,092.00
You Received a Small Business Climate Credit
You received a Small Business Climate Credit on this month's electric bill. For more information about this California Climate Credit, visit www.cpuc.ca.gov/smallbusinessclimatecredit .

Summary of your billing detail
Service account
8004545160
8004546776
Service address
715W4TH ST

BEAUMONT, CA
715 W 4TH ST HM HM

BEAUMONT, CA
Billing period Your rate
03/12/25 to 04/09/25 TOU-8-D
03/12/25 to 04/09/25 TOU-GS-1-E
(14-574) Tear here
Please return the payment stub below with your payment and make your check payable to Southern California Edison.

If you want to pay in person, call 1-800-747-8908 for locations, or you can pay online at www.sce.com .

New charges
$92,642.64
$449.36
$93,092.00
Tear here

SOUTHERN CALIFORNIA
EDISON°
An EDISON INTERNATIONAL. Company
STMT 04102025 P
Customer account 700486724523
Please write this number on the memo line
of your check. Make your check payable to
Southern California Edison.

BEAUMONT, CITY OF
550 E SIXTH ST
BEAUMONT CA 92223-2218
Amount due by 04/30/25 $93,092.00
Amount enclosed
P.O. BOX 300
ROSEMEAD, CA 91772-0002
700486724523 0000199 000000000009309200009309200

BEAUMONT, CITY OF / Page 2 of 10
Ways to contact us
Customer service numbers Relay calls accepted
General Services (U_S_ & Canada) 1-800-655-4555
Payments, Extensions or Payment Options 1-800-950-2356
Emergency Services & Outages 1-800-611-1911
California Alternate Rates for Energy (CARE) 1-800-447-6620 Energy Theft Hotline 1-800-227-3901
Hearing & Speech Impaired (TTY) 1-800-352-8580
Request a large print bill 1-800-655-4555
Multicultural services
Cambodian / I i
Chinese /
Korean / €IW
Vietnamese / Tieng Viet
Spanish / Espanol
1-800-843-1309
1-800-843-8343
1-800-628-3061
1-800-327-3031
1-800-441-2233
Correspondence:

Southern California Edison
P.O_ Box 6400
Rancho Cucamonga, CA
91729-6400
wwwsce_com
Important information
What are my options for paying my bill?
On-line Pay one-time or recurring on www.sce.com/bill
Mail -in Check or Money order
In Person Authorized payment locations 1-800-747-8908
Phone QuickCheck 1-800-950-2356
Debit & credit card 1-833-425-1440
Other PayPal, Venmo, Apple Pay and Google Pay
Electronic check processing
Your check payment will be processed as a one-time Electronic Fund Transfer (EFT). With EFTs, funds may be withdrawn from your account the day we receive your payment. Your check will not be returned, but will appear on your financial statement.

Rates and applicable rules: Available at www.sce.com or upon request.

Past due bills
When is my bill past due? It is past due 20 days after the preparation date, which was 04/10/25.
• Reconnecting service that has been disconnected requires a Service Connection payment (non-residential only).
• Unable to pay: If payment arrangements were not extended to you by SCE pursuant to SCE's filed tariffs, you may contact the California Public Utilities Commission.
• For safety reasons, if service is disconnected, please ensure any sensitive or potentially hazardous equipment is unplugged on the day of reconnection. For additional home safety tips, visit www.sce.com/safety or call SCE at 1-800-655-4555.

What is the Late Payment Charge (LPC)?

0.6% will be applied to the total unpaid balance if payment is not received by the due date on this bill (except for CARE and state agency accounts).

What is a rotating outage?
Rotating outages are controlled electrical outages used to avoid widespread or uncontrolled blackouts. Your Rotating Outage Group number is located on page 1, upper left, of your SCE bill. Your rotating outage group number may change at any time. For more information, visit www.sce.com/rotating outage.

What is the Power Charge Indifference Adjustment (PCIA)? The PCIA is a charge to ensure that both SCE customers and those who have left SCE service to purchase electricity from other providers pay for the above market costs for electric generation resources that were procured by SCE on their behalf. 'Above market' refers to the difference between what the utility pays for electric generation and current market prices for the sale of those resources.

Disputed bills
If you believe there is an error on your bill or have a question about your service, please call Southern California Edison (SCE) customer support at 1-800-655-4555 If you are not satisfied with SCE's response, submit a complaint to the California Public Utilities Commission (CPUC) at www.cpuc.ca.gov/ complaints/. The CPUC's Consumer Affairs Branch (CAB) handles billing and service complaints and can be reached by:

Telephone 1-800-649-7570 (8:30 AM - 4:30 PM, Monday - Friday) Mail CPUC, Consumer Affairs Branch, 505 Van Ness Ave., Room 2003, San Francisco, CA 94102
If you have limitations hearing or speaking, contact the California Relay Service, which is for those needing assistance relaying telephone conversations. Dial 711 or one of the numbers below to be routed to a California Relay Service provider in your preferred mode of communication.

Type of Call
English
Spanish
TTY/VCO/HCO to Voice
1-800-735-2929
1-800-855-3000
Voice to TTY/VCO/HCO
1-800-735-2922
1-800-855-3000
Speech -to -Speech Relay
1-800-854-7784
1-800-854-7784
To avoid having service turned off while waiting for the outcome of a complaint to the CPUC regarding the accuracy of your bill, contact CAB for assistance. If your case meets the eligibility criteria, CAB will instruct you on how to mail a check or money order to be impounded pending resolution of your case. You must continue to pay your current charges while your complaint is reviewed to keep your service turned on.

Definitions
• Baseline Credit: The baseline credit provides reduced electricity rates on electricity used up to the baseline allocation for the region that you live in. • CA Climate Credit: Credit from state effort to fight climate change. Applied monthly to eligible businesses and semi-annually to residents. • Wildfire Fund Charge: Supports the California Wildfire Fund which covers costs associated with catastrophic wildfires, including payment of bonds issued by the California Department of Water Resources (DWR)
• Public Purpose Programs Charge: Funds state -mandated programs for low income discounts, energy efficiency, renewable energy and R&D. • SCE Generation: For recovering energy procurement and generation costs for that portion of your energy provided by SCE.

To change your contact information or enroll in SCE's payment option, complete the form below and return it in the enclosed envelope.

Change of mailing address: 700486724523
STREET#

STREET NAME
APARTMENT#
CITY
STATE

ZIP CODE
TELEPHONE #

E-MAIL ADDRESS
■
Direct Payment (Automatic Debit) Enrollment: 700486724523 I hereby authorize SCE and my financial institution to automatically deduct my monthly payment from the checking account as shown on my enclosed check, ten calendar days after my bill is mailed.

Signature Date
To change your checking account information or to be removed from the Direct Payment program please call SCE at 1-800-655-4555.

Energy Assistance Fund (EAF): I want to help people pay their energy bill through EAF. For info visit www.sce.com/eaf or call (800) 205-8596.

Add this amount for EAF $ Select one box only and sign below for EAF:

Every
Month
One Month
only
■

J

SOUTHERN CALIFORNIA

EDISON'
An EDISON INTERNATIONAL® Company
Go paperless at www.sce.com/ebilling . It's fast, easy and secure.

BEAUMONT, CITY OF / Page 3 of 10
Things you should know
Fixed Recovery Charge
SCE has been permitted to issue bonds that enable it to recover more quickly certain costs related to preventing and mitigating catastrophic wildfires. Your bill for electric service includes a Fixed Recovery Charge that has been approved by the CPUC to repay those bonds. The right to recover the Fixed Recovery Charge has been transferred to a separate entity (called the Special Purpose Entity) that issued the bonds and does not belong to SCE. SCE is collecting the Fixed Recovery Charge on behalf of the Special Purpose Entity.

Micro -business Certification
Pursuant to CPUC D.10-10-032 and D.10-11-037, customers who meet the definition of a "micro -business" as defined by California Government Code Section 14837, may be rebilled for a maximum of three months rather than three years for an undercharge resulting from a billing or meter error. To learn more and what you can do to self -certify as a "micro -business" please call 1-800-990-7788 or visit us at sce.com.

BEAUMONT, CITY OF / Page 4 of 10
Service account 8004545160
Service address 715 W 4TH ST
BEAUMONT, CA 92223
Rotating outage Group A043

POD -ID
101760940008635921
Your cost varies by time of day
Winter cost periods (Oct 01 -May 31)
Weekdays Weekends & Holidays
Mid peak 4pm - 9pm 4pm - 9pm
Off peak
12am - 8am
9pm - 12am
12am - 8am
9pm - 12am
Super off peak 8am - 4pm 8am - 4pm
'1 Usage
kWh
Mid peak •
Off peak
Super off peak
67309 kWh
262028 kWh
214879 kWh
544216 kWh
V Avg. cost
x $0.11126
x $0.11064
x $0.07881
Costs are rounded and include applicable energy charges from SCE. During season or price changes, averages are used. To view all charges and credits and to calculate your bill, refer to Details of your new charges .

Winter season demand (kW)
Total cost
$7,488.80 •
$28,990/8
$16,934.62
$53,414.20 Energy Charges
$32,098.68 Demand Charges
$7,129.76 Other credits/charges
$92,642.64 Total
Your maximum demand reached this billing period is 976 kW Your reactive demand is 171 kVar
Maximum Winter demand reached by price period :

Mid Peak 832 kW 03/13/25 04:15pm-04:30pm
Off peak 976 kW 03/12/25 09:OOpm-09:15pm
Super off peak 976 kW 03/16/25 12:30pm-12:45pm
To view your demand charges, please refer to the Details of your new charges .

Your past and current electricity usage
For meter 355150-003615 from 03/12/25 to 04/09/25
Total estimated electricity usage this month in kWh
Your daily average electricity usage (kWh)
18862
12575 -
6287 -
0 _
1 I
I
Apr '23 Apr '24 Mar '25 Apr '25
544,216
Your next billing cycle will end on or about 05/11/25.

Reactive usage is 85, 376 kVarh

J

SOUTHERN CALIFORNIA

EDISON'
An EDISON INTERNATIONAL® Company
Go paperless at www.sce.com/ebilling . It's fast, easy and secure.

BEAUMONT, CITY OF / Page 5 of 10
Usage comparison
Apr '23 Apr '24 May '24 Jun '24 Jul '24
Aug '24 Sep '24 Oct '24 Nov '24 Dec '24 Jan '25 Feb '25 Mar '25 Apr '25 Total kWh used
Number of days
Appx. average kWh
used/day
476,157 537,118 508,320 568,708 550,284 551,420 538,020 519,498 493,800 574,704 601,114 545,252 565,874 544,216 29 30 29 32 31 31 30 29 29 32 31 31 30 29
16,419 17,903 17,528 17,772 17,751 17,787 17,934 17,913 17,027 17,959 19,390 17,588 18,862 18,766 Details of your new charges
Your rate: TOU-8-D CPP
Billing period: 03/12/25 to 04/09/25 (29 days)
Delivery charges - Cost to deliver your electricity
Facilities rel demand 976 kW x $24.69000
Demand -Winter
Mid peak 832 kW x $3.32000
Energy -Winter
Mid peak
Off peak
Super off peak
Wildfire fund charge
Customer charge
Power factor adj 171 kVar x $0.52000
Generation charges
SCE
Demand -Winter
Mid peak
Energy -Winter
Mid peak
Off peak
Super off peak
67,309 kWh x $0.04638
262,028 kWh x $0.04522
214,879 kWh x $0.04449
544,216 kWh x $0.00595
- Cost to generate your electricity
Other charges or credits
Fixed recovery charge
Subtotal of your new charges
Beaumont UUT
State tax
Your new charges
832 kW x $6.19000
67,309 kWh x $0.06488
262,028 kWh x $0.06542
214,879 kWh x $0.03432
544,216 kWh x $0.00105
$89,785.81 x 3.00000%
544,216 kWh x $0.00030
$24,097.44
$2,762.24
$3,121.79
$11,848.91
$9,559.97
$3,238.09
$463.41
$88.92
$5,150.08
$4,367.01
$17,141.87
$7,374.65
$571.43
$89,785.81
$2,693.57
$163.26
$92,642.64
Your Delivery charges include:
• $5,534.58 transmission charges
• $28, 650.32 distribution charges
• -$5.44 nuclear decommissioning
charges
• $14,182.27 public purpose programs
charge
• $3,145.57 new system generation
charge
Your Generation charges include:
• -$217.68 competition transition charge
• -$10,516.39 power charge
indifference adjustment (PCIA)
Your overall energy charges include:
• $831.51 franchise fees
Additional information:
• Service voltage: 12, 000 volts
Rate Identification Number - RIN
USCA-SCSC-3401-0000
In the future, you might use the Rate Identification Number (RIN) to program smart devices like smart thermostats, EV chargers, or energy management systems once the manufacturer has enabled its use. Once these smart device features are available, simply scan the QR code using the smart device app for setup. To learn more, visit sce.com/helpcenter/rin.

BEAUMONT, CITY OF / Page 6 of 10
Service account 8004546776
Service address 715 W 4TH ST HM HM
BEAUMONT, CA 92223
Rotating outage Group A043

POD -ID
101760940008635922
Your cost varies by time of day
Winter cost periods (Oct 01 -May 31)
Weekdays Weekends & Holidays
Mid peak 4pm - 9pm 4pm - 9pm
Off peak
12am - 8am
9pm - 12am
12am - 8am
9pm - 12am
Super off peak 8am - 4pm 8am - 4pm
'1 Usage
kWh
Mid peak
Off peak
Super off peak
V Avg. cost
382 kWh x $0.36442
877 kWh x $0.24495
604 kWh x $0.17997
1863 kWh
Costs are rounded and include applicable energy charges from SCE. During season or price changes, averages are used. To view all charges and credits and to calculate your bill, refer to Details of your new charges .

Winter season demand (kW)
Total cost
$139.21
$214.82
$108.70
$462.73 Energy Charges
-$13.37 Other credits/charges
$449.36 Total
Your maximum demand reached this billing period is 3 kW Your maximum threshold demand is 20 kW
If you exceed 20 kW three months within a 12 -month period, you will be transferred to the TOU-GS-2 rate schedule.

Maximum Winter
Mid Peak
Off peak
Super off peak
demand reached
3 kW 03/16/25
3 kW 03/12/25
3 kW 04/03/25
by price period :
07:45pm-08:OOpm
01:15am-01:30am
08:15am-08:30am
To view your demand charges, please refer to the Details of your new charges .

Your past and current electricity usage
For meter 222020-034929 from 03/12/25 to 04/09/25
Total electricity you used this month in kWh
Your daily average electricity usage (kWh)
110
73 -
37 -
0 _
I
Your next billing cycle will end on or about 05/11/25.

Apr '23 Apr '24 Mar '25 Apr '25
1,863

J

SOUTHERN CALIFORNIA

EDISON'
An EDISON INTERNATIONAL® Company
Go paperless at www.sce.com/ebilling . It's fast, easy and secure.

BEAUMONT, CITY OF / Page 7 of 10
Usage comparison
Apr '23 Apr '24 May '24 Jun '24 Jul '24
Aug '24 Sep '24 Oct '24 Nov '24 Dec '24 Jan '25 Feb '25 Mar '25 Apr '25 Total kWh used
3,197 3241 2,898 2,955
2,166 1,902 2,045 2,413 2,900
2,084
2,010 1,879
1,965 1,863
Number of days
Appx. average kWh
used/day
29 30 29 32
110 108 99 92
31 31 30 29 29
69 61 68 83 100
32 31 31 30 29
65 64 60 65 64
Details of your new charges
Your rate: TOU-GS-1-E CPP
Billing period: 03/12/25 to 04/09/25 (29 days)
Delivery charges - Cost to deliver your electricity
Energy -Winter
Mid peak
Off peak
Super off peak
Wildfire fund charge
Customer charge
CA Climate Credit
382 kWh x $0.20208
877 kWh x $0.15476
604 kWh x $0.13263
1,863 kWh x $0.00595
29 days x $0.46800
Generation charges - Cost to generate your electricity
SCE
Energy -Winter
Mid peak
Off peak
Super off peak
382 kWh x $0.16236
877 kWh x $0.09019
604 kWh x $0.04734
Other charges or credits
Fixed recovery charge 1,863 kWh x $0.00146
$77.19
$135.72
$80.11
$11.08
$13.57
-$56.00
$62.02
$79.10
$28.59
$2.72
Subtotal of your new charges
Beaumont UUT
State tax
Your new charges
$490.10 x 3.00000%
1,863 kWh x $0.00030
$434.10
$14.70
$0.56
$449.36
Your Delivery charges include:
• $33.12 transmission charges
• $200.53 distribution charges
• -$0.02 nuclear decommissioning
charges
• $57.32 public purpose programs
charge
• $14.16 new system generation
charge
Your Generation charges include:
• -$0.77 competition transition charge
• -$52.44 power charge indifference
adjustment (PCIA)
Your overall energy charges include:
• $4.02 franchise fees
Additional information:
• Service voltage: 240 volts
Rate Identification Number - RIN
USCA-SCSC-0801-0000
In the future, you might use the Rate Identification Number (RIN) to program smart devices like smart thermostats, EV chargers, or energy management systems once the manufacturer has enabled its use. Once these smart device features are available, simply scan the QR code using the smart device app for setup. To learn more, visit sce.com/helpcenter/rin.

BEAUMONT, CITY OF / Page 8 of 10

April 2025

Para mas informacion en coma este cambio impactara su factura, descargar esta notificacion en espanol en el sitio Web de SCE www.sce.com/avisos

NOTICE OF APPLICATION

SOUTHERN CALIFORNIA EDISON COMPANY'S REQUEST TO INCREASE ELECTRIC RATES APPLICATION [A.25-03-001]
Why am I receiving this notice?
On March 4, 2025, Southern California Edison Company (SCE) filed an application (A.25-03-001) with the California Public Utilities Commission (CPUC) requesting approval to sell SCE's Lower Tule Hydroelectric Project (the Hydroelectric Project) located in Tulare County, California (the Application) to Lower Tule Hydro LLC. In the Application, SCE seeks to increase its revenue by approximately$32.7M. SCE has forecasted that the sale will save customers approximately$17.4M when compared to the costs of continued operation and/or decommissioning.

If the CPUC approves SCE's request, it will affect your rates and bill.

Why is SCE requesting this rate increase?
• The Hydroelectric Project is not currently operationaland is no longer necessary for SCE's generation needs.
• SCE will be paying the buyer a transfer payment upon closing as compensation for assuming the operation, maintenance and eventual decommissioning costs of the Hydroelectric Project as well as other project liabilities.
• This sale is the lowest cost option for SCE's customers when compared to the forecasted costs of the alternatives such as (a) repairing and continuing to operatethe Hydroelectric Project and/or (b) decommissioning the Hydroelectric Project.

How could this affect my monthly electric rates?
If SCE's rate request is approved by the CPUC, the average residential monthly bill using 500 kWh per month would increase by approximately $0.31 (0.2%) per month in the year following the close of the sale.

CUSTOMER BILL IMPACT TABLE
Bundled Average Rates (4/kWh)
Customer Group
Current
Rates
Proposed
Increase
Proposed % Change
Rates
Residential
Lighting - Small and Medium Power
Large Power
Agricultural and Pumping
Street and Area Lighting
Standby
Total
316

29.3 194

23.2 34.9

16.4 27.9

0.06 0 05
0 03

0.04 0.03

9.02 0.04
317
294
1U4

23.2 34.9

16.4 27.4
02%

0.2%

0.1 °.

0.2 40

0.1 °0

0. IN

0.2%
Residential Bill Impact (S/Month)
Description
Non -CARE residential bill
CARE residential bill
Current
Bill
$176.04
$110 81
Proposed
Increase
S931
$C 19
Proposed
Bill
$I7635
$ I I I 00
Change
02%

0.2%
The projected rate increase described in this notice is a forecast and is likely to slightly change depending on the month and year in which the sale of the Hydroelectric Project closes.

How does the rest of the process work?
The Application will be assigned to a CPUC Administrative Law Judge who will consider proposals and evidence presented during the formal hearing process.

The Administrative Law Judge will issue a proposed decision that may adopt, modify, or deny SCE's Application. Any CPUC Commissioner may sponsor an alternate decision with a different outcome. The proposed decision, and any alternate decisions, will be discussed and voted upon by the CPUC Commissioners at a public CPUC Voting Meeting.

Contact the CPUC
Parties to the proceeding may review the Application, including the Public Advocates Office. The Public Advocates Office is an independent consumer advocate within the CPUC that represents customers in order to obtain the lowest possible rate for service consistent with reliable and safe service levels.

For more information about the Public Advocates Office, please call 1-415-703-1584, email [email protected] , or visit www.publicadvocates.cpuc.ca.gov .

Please visit aaas.cpuc.ca.gov/c/A2503001 to submit a comment about this proceeding on the CPUC Docket Card. Here you can also view documents and other public comments related to this proceeding. Your participation by providing your thoughts on SCE's request can help the CPUC make an informed decision.

If you have questions about CPUC processes, you may contact the CPUC's Public Advisor's Office at:

Email:

Phone:

Mail:
[email protected]
1-866-849-8390 (toll -free)
CPUC Public Advisor's Office
505 Van Ness Avenue
San Francisco, CA 94102
Please reference SCE Lower Tule Application A.25-03-001 in any communications you have with the CPUC regarding this matter.

Where can I get more information?
Contact SCE
If you have any questions about SCE's request, you may contact them at:

Email: [email protected]
Phone:

Mail:
1-626-302-0449
Southern California Edison Company
Attn: Case Administrator
A.25-03-001 - Lower Tule Hydro Application
P.O. Box 800
Rosemead, CA 91770
A copy of the Application and any related documents may also be reviewed at www.sce.com/a3plications .

April 2025

Para mas informacion en como este cambio impactara su factura, descargar esta notificacion en espanol en el sitio Web de SCE www.sce.com/avisos

NOTICE OF APPLICATION
Southern California Edison Company Request to Increase Electric Rates APPLICATION A.25-03-009
Why am I receiving this notice?
On March 14, 2025, Southern California Edison (SCE) filed an application with the California Public Utilities Commission (CPUC) requesting authorization to recover costs related to NextGen Enterprise Resource Planning (ERP) system.

SCE requests approvalto recover $1.162 billion of revenues over the 2025-2032 period related to its NextGen ERP system. SCE proposes to record the revenues in a two-way balancing account to allow for the recovery of NextGen ERP system -related costs, up to the amount authorized by the CPUC.

Why is SCE requesting this rate increase?
The proposed funding in this application is for replacement of SCE's core ERP system that has been in service for over 15 years and will soon be obsolete. This system is very complex and manages a vast amount of critical day-to-day information across SCE's most central processes that are necessary for SCE's business operations. Due to the lead time required to replace the core ERP system, and related software applications, SCE must begin taking the necessary steps for replacement now. Funding for the NextGen ERP system will also enableSCE to make cost-efficient upgradesto the ERP system. This will expand SCE's operational capabilities and enable business improvements that provide grid resiliency and customer benefits.

How could this affect my monthly electric rates?
If SCE's request is approved by the CPUC, the average residential monthly bill using 500 kWh per month would increase by approximately$1.35 or 0.8% per month on average over the 2025-2032 period. The average CARE residential monthly bill with the same monthly usage would increase by approximately$0.85 or 0.8% per month on average over the 2025-2032 period.

BILL IMPACT TABLE
Bundled Average Rates (0/kWh)
Customer Group
Current Rates Proposed Proposed
Increase
(3/1/25) Increase Rates
Residential
Lighting - Small and Medium Power
Large Power
Agricultural and Pumping
Street and Area Lighting
Standby
Total

31.4 29.1

19.2 23.0

34.7 16.3

27.1 $0.24
$0.21
$0.11
$0.15
$0.13
$0.07
$0.19

31.6 29.3

19.3 23.1

34.8 16.4

27.3 0.8%

0.7%

0.6%

0.7%

0.4%

0.4%

0.7%
Residential Bill Impact ($/Month)
Description
Current
(3/1/2025)
$174.78 $1.35 $176.12 0.8%
$109.92 $0.85 $110.76 0.8%
Proposed Proposed % Increase
Increase
Non -CARE residential bill
CARE residential bill
Based on estimated average annual revenue requirement increase of $145.266 million during the eight -year program period from 2025-2032; assumes average usage of 500 kWh per month in baseline region 9, and excludes climate dividend (i.e., GHG credits).

How does the rest of the process work?
The NextGen ERP Application will be assigned to a CPUC Administrative Law Judge who will consider proposals and evidence presented during the formal hearing process. The Administrative Law Judge will issue a proposed decision that may adopt, modify, or deny SCE's application. Any CPUC Commissioner may sponsor an alternate decision with a different outcome. The proposed decision, and any alternate decisions, will be discussed and voted upon by the CPUC Commissioners at a public CPUC Voting Meeting.

Contact the CPUC
Parties to the proceeding may reviewthe NextGen ERP Application, including the Public Advocates Office. The Public Advocates Office is an independent consumer advocatewithin the CPUC that represents customers in order to obtain the lowest possible rate for service consistent with reliable and safe service levels.

For more information about the Public Advocates Office, please call 1-415-703-1584, email [email protected], or visit www.oublicadvocates.cpuc.ca.gov .

Please visit aops.cJuc.ca.gov/c/A2503009 to submit a comment about this proceeding on the CPUC Docket Card. Here you can also view documents and other public comments related to this proceeding. Your participation by providing your thoughts on SCE's request can help the CPUC make an informed decision.

If you have questions about CPUC processes, you may contact the CPUC's Public Advisor's Office at:

Email:

Phone:

Mail:
[email protected]
1-866-849-8390 (toll -free)
CPUC Public Advisor's Office
505 Van Ness Avenue
San Francisco, CA 94102
Please reference SCE NextGen ERP Application A.25-03-009 in any communications you have with the CPUC regarding this coffer.

Where can I get more information?
Contact SCE
If you have any questions about SCE's request, you may contact them at:

Email: [email protected]
Phone:
mail at:
1-626-302-0449
Southern California Edison Company
Attn: Case Administrator
A.25-03-009 - NextGen ERP
P.O. Box 800
Rosemead, CA 91770
A copy of the Application and any related documents may also be reviewed at www.sce.com/a Dplications.

•2•Eialis
0 I If
0 0

ALB ERT
WEBB

ASSOCIATES
1\
24"R W
24"W
I I
I
24"R
24' W
o
A.

PROJECT NUMBER: 2023-0168 DATE PREPARED/MODIFIED: 3/14/25 /
24"RW
24' W
/
/
/
2424 W
N
/
xi
//
/
/
/
/
/// / 11i//
il
,/ , II - 7
/
,/
/'f 11
+ Nom\ r� II
/ o
• ,/ / % II
x .--?,-
_--
/,_____ i II 11
/ / /�J -__ ce i/i/ T - �\ 11
• / / II // A %
- // �o �, II
/ o \ II II
///
Z\tk
00 2424"W
MH-

ENGINEERING CONSULTANTS
3788 McCRAY STREET
RIVERSIDE CA. 92506
PH. (951) 686-1070
FAX (951) 788-1256
PA
D
PA
n
0 /
/
PA
O
O
U)
4TH SIF E I
J o
PA
5 /
S

PROJECT PHASING

EXAMPLE
PHASE 1
PHASE 2
S
1" = 5'
5 0
5 10
15 SITE PLAN

BEAUMONT WWTP
•
SHEET 1 OF ####
3/14/2025 9:59:07 AM Jeffh
O
d
0 CO
CO
O
I
r
N
U)
111
W
U)
z
Q
0 U)
0 z_
U)
O
D
C
N
r1-)
N
O
N
S

WWTP Solar Generation Project
5/6/2025

BEAUMONT
-CALIFORNIA-

Project Summary
• Type: Ground mounted (60 panels X 25 rows = 1500 panels) • System Size: 860 KW
• Cost estimate: $1.5M
• Timeline: Design in 2025, Installation by mid 2026

Conceptual Site Plan

SITE PLAN
♦ ♦ E B B

ENGINEERING CONSULTANTS
3788 MCCRAY STREET
GA. 506
PH. (950 8 1) 5-1070
AES0CIATEE FAX (951) 788-1256
PROJECT NUMBER: 2023-0168 DATE PREPARED/MODIFIED: 3/14/25

BEAUMONT WWTP
SHEET 1 OF ####

Phased Approach
PROJECT NUMBER: 2023-0168 DATE PREPARED/MODIFIED: 3/14/25

A C E E R T A ENGINEERING CONSULTANTS
3788 MLCRAY STREET
RIVERSIDE CA 92506
PH. (951) 686-1070
ASSOCIATES FAX (951) 766-1256
\1 EBB

PROJECT PHASING

EXAMPLE
PHASE 1
PHASE 2
IC

SITE PLAN

BEAUMONT WWTP
SHEET 1 OF ####

Ground mounted array
Example: 60 panels X 25 rows = 1500 panels
Fixed tilt
-100 ft
•
���-� Iii; 44fPOPIP'
1 .11p. 40. ippo- 44 OP'
4w
y
6ft
-25 ft
Post
foundation
Inter -row spacing to
avoid shading
ad'acent row

BEAUMONT
-C A L I F O R N I A
Staff Report
TO: City Council
FROM: Thaxton Van Belle, Director of Water Reclamation
Sunshine Sanchez, Management Analyst
DATE May 6, 2025
SUBJECT: Award a General Services Agreement to Infosend to provide Utility Billing Printing and Mailing Services
Description Agreement for utility billing printing and mailing services of the sewer utility bills.

Background and Analysis:

The City of Beaumont currently contracts with Infosend for printing and mailing services of sewer utility bills. Staff processes approximately 24,000 bills every other month.

Given the volume of billing, outsourcing these services remains the most efficient and cost-effective approach.

To maintain ongoing efficiency and cost-effectiveness, it is important to periodically evaluate the associated costs and services. This evaluation focuses on identifying potential cost savings, assessing the quality of customer service, and determining whether current practices continue to align with the needs of both the City and its residents.

On February 27, 2025, in alignment with the City code and best procurement practices, staff issued a Request for Proposal (RFP) to explore alternative service providers. The RFP was distributed to multiple vendors, seeking service reliability, customer support, and competitive pricing. By the March 27, 2025, deadline, the City received six (6) proposals from the following vendors:

1. Lineage Connect

2. Infosend

3. Inland Presort and Mailing Services

4. The PLD Group Inc.

5. QuestMark

6. 360S2G

City staff conducted a detailed evaluation of all submissions based on vendor qualifications, scope of services, pricing, and relevant experience. Following this review, Infosend was identified as the most qualified vendor, offering the best combination of experience, service quality, and competitive pricing. As a local in -state provider, Infosend has consistently delivered reliable and efficient services to the City of Beaumont, with a commitment to fiscal responsibility and excellent customer service.

The initial term of the contract is three (3) years, with the option to extend a maximum of two (2) one-year extensions, each of which must be approved by the City Council in accordance with the Beaumont Municipal Code (BMC) Chapter 3.01.040.

Under the terms of the agreement, the service rate is $0.1742 per mailing, with a 3% annual escalator. Postage rates are applied at the time of mailing. The total compensation is not to exceed $40,000 the first year, plus the US postal rate. A 3% escalator will be applied annually.

Fiscal Impact:

The base rate for services is $0.1742 per mailing with a 3% annual escalator and postage rates are applied at the time of mailing. The cost of the agreement has been incorporated into the FY 25/26 Wastewater operating budget GL 700-4050-7068-0000.

The cost to prepare this staff report is estimated to be $250.

Recommended Action:

Authorize the City Manager to execute a General Services Agreement with Infosend to provide printing and mailing services for utility billing for an initial term of three (3) years, with the option to extend a maximum of two (2) one-year extensions subject to City Council approval; and
Direct staff to issue a Purchase Order for a not -to -exceed amount of $40,000 with a 3% escalator annually.

Attachments:

A. RFP
B. Proposal
C. General Services Agreement

BEAUMONT
-C A L IF ORNI A -
Request for Proposal:

Printing and Mailing Services
Published: 2/27/25
Website:
www.beaumontca.gov
Address:
550 E. 6th Street
Beaumont, CA 92223
(951) 769-8520
Item
Dates
Questions in by:
5:00 P.M. PST
March 13, 2025
Answers posted by:
5:00 P.M. PST
March 20, 2025
Proposals due by:
11:00 A.M. PST
March 27, 2025
Contact:

Raveena Chara — Procurement Specialist
[email protected]
RFP Available :
https://www.beaumontca.gov/949/Bids-and-RF'Ps

l.Introduction
The City of Beaumont (City) is seeking proposals from qualified firms (Contractors) interested in providing Printing and Mailing Services for utility billing for the City's wastewater department.

All services provided by the Contractor shall be performed by individuals who meet the qualifications, education, and certification requirements for the position. The successful Contractor shall also have the resources to provide cost-effective and timely services to the City.

Qualified firms that submit a proposal will be evaluated in accordance with the requirements defined within this RFP. Upon successful negotiations with the City, the selected firm(s) will provide services as described in this RFP.

Responses must conform to the requirements of this Request for Proposal (RFP). The City reserves the right to waive any irregularity in any proposal, withdraw or amend this RFP or reject any proposal that does not comply with this RFP or City policies.

2. The City of Beaumont
The City of Beaumont was incorporated in November 1912. The City is located in the western portion of Riverside County and is bounded on the west by Calimesa and unincorporated areas, on the north by the unincorporated County areas (Cherry Valley), on the south by unincorporated County areas and the City of San Jacinto, and on the east by the City of Banning. The land area within the City's boundaries is approximately 26 square miles.

Beaumont provides the very best of rustic, rural beauty and charm, combined with the planned growth, abundant recreational opportunities, and rich community life offered by the forest Southern California cities. The progressive city of over 58,000 people, sits at 2,612 feet in elevation between Riverside and Palm Springs in the Inland Empire. The city operates 18 city -owned parks, including a 20 -acre sports park as well as an extensive trail system. The Beaumont School District, with 12 schools, has an outstanding reputation, and it ranks highly in the Pass Area. The city is rounded out with various local service clubs, a state-of-the-art community recreation center, a library, two four - star golf courses, and multiple churches.

3. Scope of Services
The selected Contractor will print and mail utility billing statements, currently managed by an external vendor. The billing process involves using Tyler software to transmit billing data electronically to the Contractor for bi-monthly printing and mailing. The current volume exceeds 19,000 billing statements but is subject to change with a growing population and customers opting for electronic copies of paper. The Contractor will also be responsible for printing and mailing delinquent notices, liens, courtesy notices, and occasional inserts such as buck slips, lift notes, and informational flyers.

PRINTING & MAILING RFP 2025
Key requirements include:
• The selected Contractor will be required to produce the printed bill statement, fold, insert all mailing documents (i.e., bill, return envelope, and insert, as applicable) and insert them into envelopes. This process must be completed within 24 hours of receiving files. • Confirming receipt, processing, and delivery to USPS to the City of Beaumont. • Contractor must have the capability to suppress printing for specific customers based on City requirements (one-time or ongoing).
• Contractor must be able to produce the bill in the current format • Contractor must provide an interface for the City to update bill messages and inserts monthly, with the option to include/exclude based on City needs.
• Contractor must provide detailed invoices, including purchase order numbers, item descriptions, relevant dates, invoice numbers, and itemized product and/ or service descriptions within 30 days of each transaction.

Additionally, the vendor must establish a Data Management Plan within 6 months to handle and destroy files with Personally Identifiable Information. The proposal must include a cost breakdown for services, and the vendor must be able to negotiate price increases with 60 days' notice, including documentation.

4. Additional Responsibilities
Data Files:
• Contractor shall accept bill files electronically using an HTTPS upload or a standard FTP or SFTP transmission with PGP encryption support. Agency must be able to log into the Vendor's server and transmit the files 24/7.
• Contractor shall be able to accept current Tyler database STMT files sent by the City via email in a zip file, as the City may be unable to change the bill data file format without manual intervention and/or a modification to the billing system.
• Contractor must be able to receive and process various data files such as flat files (ASCII), PDF files, CSV files, etc.

Archived Documents:
• Contractor shall archive as PDF files of document images. PDF images must be available on the same day that data files are processed.
• Contractor shall supply an online interface for the City to view archived document images, with the ability to index at least 5 data fields for searching. • Contractor shall provide details about the interface capabilities including a secure, encrypted API to allow third party integration to access bill images, if necessary.

PRINTING & MAILING RFP 2025
Reporting:
• Contractor shall provide a monthly report of bills received for processing, number of bills printed and mailed, the postage breakdown and actual rates, and the total value of each billing. • The City should be able to track all files sent to the vendor throughout all stages of processing (before, during, and after processing).

Security
• Contractor must meet all current security protocols to protect the City's data from unauthorized access. Please provide details about the security measures that are in place. Include procedures for ensuring that only authorized people are admitted to the production floor(s). • Describe in detail how security is handled for information shared between the vendor and the City via e-mail or online.

The Contractor shall be responsible for completing the specified services in accordance with the City's General Services Agreement (Exhibit A).

5. Qualifications
The contractor shall have the following minimum qualifications:
• Experience: The contractor must have at least 3 years of experience in providing print and mail services similar to the scope outlined.
• USPS Requirements: The contractor must either produce and deliver mail to USPS from a Detached Mail Unit (DMU) or be enrolled in USPS Seamless Acceptance. • Pre-sorting: The contractor must demonstrate experience in pre-sorting mail and obtaining 5 -digit ZIP pre-sort pricing for first-class mail.
• Certifications: The contractor must be certified as a USPS Presort Bureau, with secure FTP and cloud system capabilities, and hold USPS CASS and MASS certifications. • Licensing and Credentials: The contractor must possess all necessary permits, licenses, and professional credentials to perform the services as outlined in the RFP.

Financial Stability and Insurance: The contractor must demonstrate financial stability and maintain adequate insurance coverage.

PRINTING & MAILING RFP 2025

6.Term
The term of the agreement shall be determined upon the need for services and consistent with the City's policies. The initial period of the contract is 5 years, with two 1 -year extensions as may be approved by the City Council, subject to agreement terms and the City of Beaumont Municipal Code.

7.Proposal Requirements
The proposal shall clearly address all of the information requested herein. To achieve a uniform review process and obtain the maximum degree of comparability, it is required that proposals be organized and contain all information as specified below.

Proposals shall clearly address all the information requested herein. To achieve a uniform review process and obtain the maximum degree of comparability, it is required that proposals be organized and contain all information as specified below. Proposers shall submit one copy of the proposal and one copy of the cost proposal on the planetbids portal, both proposals will need to be submitted separately.

A. Cover Letter: Maximum of two (2) pages serving as an Executive Summary which shall include an understanding of the scope of services. The RFP shall be transmitted with a cover letter that must be signed by an official authorized to bind the consultant contractually. The letter accompanying the RFP shall also provide the name, title, address, and telephone number of individuals with the authority to negotiate and contractually bind the consultant. The cover letter constitutes certification by the consultant that the consultant complies with nondiscrimination requirements of the State and Federal Government. An unsigned proposal or one signed by an individual unauthorized to bind the consultant may be rejected.

B. Introduction/Information: Introduction of the service proposal, including a statement of understanding for the types of services contemplated. Any participating firms and proposed sub -consultants shall be identified and included in the proposal (all sub -consultants must be approved by the City prior to signing the agreement with City).

C. Scope of Services: Provide a description of the tasks, sub -tasks, and deliverables that will be provided. The Scope of Work Program should be presented in logical format that can be easily attached to the Professional Services Agreement.

D. Approach: The proposal should set forth a detailed work plan, including an explanation of the methodology and process for providing the services required in this RFP. Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion.

E. Schedule: Firm should present a schedule that details the timing and sequence of project tasks and deliverables leading up to and after the concert.

F. Communication: Provide a description of the firm's approach to communicating effectively with City staff and officials, other jurisdictional stakeholders, and the public, to facilitate successful delivery of assigned tasks.

G. Firm Profile: Provide a description of the firm, including number of professional personnel, years in

PRINTING & MAILING RFP 2025
business, office location(s), organizational structure (e.g., corporation, partnership, sole practitioner, etc.), areas of expertise, etc.

The following information should also be included:
• Name
• Street Address
• City, State, Zip Code
• Corporate Structure
• State/Country of Incorporation
• Website
• Contact Information
In addition, any participating firms and proposed subcontractors shall be identified and included in the proposal (all subcontractors must be approved by the City prior to signing the agreement with the City).

H. Location: Location of the principal office that will be responsible for the implementation of this contract.

I. Key Personnel: Provide a summary description of the key personnel, their roles and responsibilities, and their relevant experience. The proposal must name a project manager. In addition to this summary, full resumes should be provided.

J. References: Three to five references to include: name, address, contact person and phone number of the company, length of time services were provided, and a description of the services provided.

K. Cost proposal: Provide detailed cost of services. The cost proposal shall be all inclusive, including all overhead, materials, equipment, hourly labor rate, and all other miscellaneous direct and indirect costs.

Submit the cost proposal in a separate submission on planetbids labeled as "Cost proposal for Printing and Mailing Utility Bills". While the cost proposal may have additional details, the cost proposal shall have the following breakdown with at least separate line items for the following assuming a minimum print of 5,000 customers:

1. Prices quoted shall be firm for the first twelve (12) months of any contract that may be awarded pursuant to this RFP.

2. Initial and Ongoing Service Fees
i. One -Time Implementation Fee- Includes all phases of the project prior to the production phase: initial programming, testing and implementation

PRINTING & MAILING RFP 2025
ii. Programming Service Charges- For requested programming changes after initial implementation
iii. Deposit- Postage Deposit

3. Cost of Materials:
i. Unit price to print (per sheet) from data, 20 lb. bond white paper stock, size 8-1/2" x 11"
ii. Unit price for #10 double window outgoing envelope with indicia, 20 lb. white paper stock
iii. Unit price for 1St class postage — Presort
iv. Return envelope cost
v. Total unit cost (excluding inserts)
vi. Unit price to print and envelope a 1 -panel insert — B/W vii. Unit price to print, fold, and envelope a 2 -panel insert — B/W viii. Unit price to print, fold, and envelope a 3 -panel flyer insert — Color

4. Service Fee:
i. One Page Billing Service Fee- Include file transmission, data processing, bill printing mail preparation, inserting one page bill and the return envelope into an outgoing envelope and delivery to UPS.
ii. Additional Bill Pages Service Fee- Per -page cost to print and insert additional pages if the bill contains more than 1 page.

L. Additional Information: Any other information which should be considered, such as any special services or customer service philosophy which define your firm's practice.

M. Insurance: A blanket certificate of insurance verifying coverage shall be included in the proposal.

Coverages shall include professional liability insurance including liability at a minimum of one million per occurrence, worker's compensation, and vehicle coverage including comprehensive and collision insurance. The selected firm will be required to provide Certificates of insurance, naming the City of Beaumont as additionally insured, with waivers of subrogation prior to contract execution.

PRINTING & MAILING RFP 2025

8. Sub fiat al
All questions or requests for clarifications regarding this RFP shall be submitted on Planetbids by 5:00 p.m.

PST March 13, 2025. Responses to all questions will be posted on the same website to allow all users to review the City's responses to all questions within one (1) week of the question due date. *DUE DATE FOR QUESTIONS IS MARCH 13, 2025, BY 5:00 P.M. * Submit one (1) digital color copy of proposal and one (1) digital copy of the cost proposal in PDF format on Planetbids in accordance with the bid submission deadline, which is 11:00 A.M. PST on March 27, 2025. Proposal must be titled "Proposal for City of Beaumont Printing and Mailing Utility bills", and Cost proposal must be titled "Cost Proposal for City of Beaumont Printing and Mailing Utility bills" *DUE DATE FOR PROPOSALS IS MARCH 27, 2025, BY 11:00 A.M. * By proposing on this project, you are indicating that you agree to all terms and conditions of the City's Professional Services Agreement, which is attached to this RFP as Exhibit A.

No RFC or questions will be accepted after 5:00 p.m. on March 13, 2025. All RFC responses will be posted on the CITY's Planet Bids Portal a week after due date.

If prior to the date fixed for submission of Proposals, a prospective Company discovers any ambiguity, conflict, discrepancy, omission or other errors in this RFP or any of its appendices, exhibits or attachments, the Company shall immediately notify the City of such error in writing and request modification or clarification of the document. Modifications shall be made by written Addenda to the RFP.

If a Company fails to notify the City, prior to the date fixed for submissions of Proposals, of an error in the RFP known to the Company, or an error that reasonably should have been known to the Company, the Company shall submit its Proposal at its own risk, and if the Company is awarded a Contract, it shall not be entitled to additional compensation or time by reason of the error or its later correction.

All communications regarding technical, scope, and/or project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this RFP shall be submitted via "Q&A" through the City's Electronic Bidding System, Planetbids, before the deadline and according to these specifications herein. Any and all other bidding communications shall only be with Raveena Chara, Procurement Contract Specialist, rchara(a,beaumontca.gov The Final day for receipt of questions from the Proposer shall be on or before the due date indicated in the RFP event schedule section below. To ensure fairness and avoid misunderstandings, all communications must be in written format and submitted only in the format set forth above. Any verbal communications will not be considered or responded to. All questions received by the due date will be logged and reviewed.

No postmarked proposals will be accepted. Once submitted, proposals cannot be altered without prior written consent of the City. The prospective bidder assumes sole responsibility for submitting a complete bid proposal in response to this RFP. No special consideration will be given after bid proposals are opened due to a bidder's failure to comply with all requirements of the RFP.

All costs associated with preparation of any proposal shall be the sole responsibility of the proposer. Each proposal shall be limited to a maximum of 30 pages, using a minimum 12- point font size.

PRINTING & MAILING RFP 2025

9. Confidentiality
Prior to the proposal submittal deadline, all proposals will be designated confidential to the extent permitted by the California Public Records Act. After the proposal submittal deadline, all responses, materials, documents and data submitted will be regarded as public records and will be subject to review by the public and posting on the City's website. Consultants shall not include any information in their proposal that they contend is confidential or a trade secret. Any language purported to render confidential all or portions of the proposals will be regarded as non -effective and will be disregarded.

10. Amendments to Request for Proposals
The City reserves the right to amend the RFP by addendum prior to the final proposal submittal date.

11. City of Beaumont Rights and Options
This RFP does not commit the City of Beaumont to award a contract or to pay any cost incurred with the preparation of a proposal or contract for services described herein.

The City may, in its sole discretion and without any obligation to act reasonably, reject any and all proposals, waive informalities and minor irregularities in any proposal reviewed, negotiate with any qualified source submitting a proposal, extend deadlines, and/or request additional information. Subsequent to negotiations, prospective consultants may be required to submit revisions to their proposals. The City may reject any proposal that does not conform to the instructions provided in this RFP. Additionally, the City reserves the right to negotiate all final terms and conditions of any proposal received before entering into final contract.

The City reserves the right to postpone selection for its own convenience, to withdraw this RFP at any time, and to reject any and all proposals without indicating any reason for such rejection. As a function of the RFP process, the City of Beaumont reserves the right to remedy technical errors in response to the RFP and to modify the published scope of services and scope of work. Proposals submitted in response to the RFP will not be returned.

The City of Beaumont reserves the right to reject any or all responses, to waive any informality in any responses, and to select the vendor that best meets the City's needs.

There is no expressed or implied obligation for the City to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. Materials submitted by respondents are subject to public inspection under the California Public Records Act (Government Code Sec. 6250 et seq.) unless exempt. Any language purporting to render the entire proposal confidential or proprietary will be ineffective and will be disregarded.

All property rights, including publication rights of all reports produced by respondents in connection with services performed under this agreement will be vested in the City. In addition, respondents will not publish or release any of the results of its examination without the express written permission of the City.

Responses must be submitted no later than the date and time stated on this RFP. Responses shall be reviewed and rated as set forth in the Selection Process section of this RFP. The City will then determine which firm best meets the City's requirements.

PRINTING & MAILING RFP 2025
During the evaluation process, the City reserves the right (where it may serve the City's best interest) to request additional information or clarification from respondents. At the discretion of the City, firms submitting proposals may be requested to make oral presentations as part of the evaluation process.

The City reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether the proposal was selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this Request for Proposals, unless clearly and specifically noted in the proposal as submitted and confirmed in the contract between the City and the firm selected.

The City reserves the right to negotiate final pricing with the most qualified firm.

The City's standard Professional Services Agreement is included as Exhibit A. Upon award of the contract, it is expected that the successful proposer will accept the Agreement terms and conditions "as is" without modification. Any contract modifications are to be stated upfront, at the time of submittal.

Any costs incurred in the preparation of the response, presentation to the City, travel in conjunction with such presentations, or samples of items shall be the responsibility of the respondent. The City assumes no responsibility and no liability for costs incurred by respondents prior to issuance of a contract.

The proposer shall furnish the City with such additional information as the City may reasonably require.

12. Conflict of Interest
The Contractor shall disclose any personal or professional financial, business, or other relationships with the City that may have an impact on the outcome of this contract or any resulting project. The contractor shall also list current clients who may have a financial interest in the outcome of this contract.

13. Proposal Evaluation/Selection
The City intends to engage the most qualified contractor available that demonstrates a thorough understanding of the City's needs and can provide all the required SCADA support services.

Nevertheless, the City reserves the right to make awards to multiple contractors in response to this RFP depending on services offered by each qualified contractor and to make an award to any qualified contractor for a particular service based on evaluation of each of the proposals. City staff will use the following criteria to evaluate the proposals:

Criteria
Points
Understanding of the Scope of Services
15 Demonstrated Professional Skill and Credentials
15 Implementation Plan and Schedule
10 Cost Proposal
60 Total
100

PRINTING & MAILING RFP 2025
The City may request a qualification interview with the highest -ranked contractor(s) prior to determining the final ranking. This selection will be conducted according to the City's adopted procedures.

14. Exhibits
A. Sample Professional Services Agreement
- - - END OF REQUEST FOR PROPOSAL - - - -
- EXHIBITS TO FOLLOW

infosend
An Innovative
Outsourcing Partner
Anaheim, CA I Ft. Worth, TX I Downers Grove, IL I Ft. Myers, FL I Haverhill, MA InfoSend, Inc. Response to:

City of Beaumont, California
Cost proposal for Printing and Mailing Utility Bills
WW-RFP-25-004
Due: March 27, 2O25
Time: 11:OO am PT
Provided By:

Kelly Law
Territory Sales Manager
O: 800.955.9330
M: 949.566.3891
[email protected]

InfoSend Data Processing, Print and Mail Pricing
InfoSend is proposing to keep the City of Beaumont's fees fixed per our current rates through the end of the new first contract year. Due to rising costs and high inflation, we respectfully request a 3% increase on services and materials fees for contract years 2 and 3. We outlined these fees ahead of time so that they are known up front and can be considered as part of the total contract value during council review.

Client Volume Assumptions
Customers Contacted or Billed Monthly
Average 10,800 mail pieces monthly
Number of Batches
4 per month
Document Production Summary
Year 1
Year 2 g
Year 3
Statements & Notices
Package includes: Data processing, one printed page
up to 4/1 ink, InfoSend outgoing #10 envelope,
InfoSend #9 return envelope
$0.1742
per mail piece
$0.1794
per mail piece
$0.1848
per mail piece
Finished mail pieces are delivered to the USPS within one (1) business day. If electronic PDF samples (proofs) are requested then the mailing will be completed within one day of sample approval. File upload deadline for next -day mailing is 3:OOPM local time at the production facility designated for your account. If samples are required then they must be approved by 5:30PM local time for the file to be mailed by the next business day.

The below provides the components of the summary price given above. All pricing is based on "Client Volume Assumptions" listed and excludes applicable sales tax.
ata Processing
Year 1
Year 2
Year 3
Document Re -Design Fee
$0.00 — Waived for document color
upgrades
Scoped upon request
Scoped upon request
Data Processing Fee (per document)
$0.0300
$0.0309
$0.0318
Data Processing, Document
Composition, Printing and Mailing
Service
Year 1
Year 2
Year 3
Statement and Notices - Printing & Mailing
Fee with up to 4/1 Ink
$0.0839
$0.0864
$0.0890
USPS Postage
Pass -through
A postage deposit will be required prior
to starting service.

Pass -through
A postage deposit will be required prior
to starting service.

Pass -through
A postage deposit will be required prior
to starting service.

Print Color Options (colors per side) *
$0.0889 for up to 4/4 printing
$0.0916 for up to 4/4 printing
$0.0943 for up to 4/4 printing
Inline Insert Print Fee*
$0.0650 Black printing
$0.0750 Color printing
$0.0670 Black printing
$0.0773 Color printing
$0.0690 Black printing
$0.0796 Color printing
Batch Fee (per mailing batch under 200 mail
pieces)
$5.00
$5.00
$5.00
Excess Pages Handwork Surcharge (per mail
piece)
$0.3470
$0.3574
$0.3681
Address Updates — per "hit" (address that gets
updated)
$0.3700 NCOA
$0.3700 ACS
$0.3811 NCOA
$0.3811 ACS
$0.3925 NCOA
$0.3925 ACS

*Data Processing, Document Composition, Printing and Mailing service fees are bundled into one line item. *Prices assume normal ink/toner coverage for business documents. Flood coating the entire page in color or other types of extremely high coverage designs may cost more or not be technically feasible. Extremely high coverage designs can cause content to bleed through to the other side of the page or to cause the page to curl too much to work properly with high-speed mail inserting equipment.

The postage deposit is subject to ongoing review and may be adjusted at any time to account for changes to Client average mailing volume or changes to USPS postage rates with at least thirty (30) days' written notice to Client.

Materials
Year 1
Year 2 I
Year 3
Standard 8.5" x 11" Paper Stock (per sheet)
$0.0156
$0.0161
$0.0166
Standard Double Window Outgoing #10 Envelope
$0.0239
$0.0246
$0.0254
Standard Single Window Return #9 Envelope
$0.0208
$0.0214
$0.0221
Outgoing Flat Envelope — used for mail pieces with excess pages $0.1900
$0.1957
$0.2016
Insert Services
Year 1
Year 2
Year 3
InfoSend Produced
Quoted based on
specification
Quoted based on
specification
Quoted based on
specification
Envelope Messaging (Snipes)
Quoted based on
specification
Quoted based on
specification
Quoted based on
specification
Electronic Inserts, per insert
$0.010
$0.010
$0.010
Inserting Fee, per insert
Fee to insert an InfoSend produced or Client provided marketing or informational insert. Client provided (drop -shipped) inserts must be professionally packaged and ready for usage. If folding is required then additional fees apply based on folding requirements. Minimum fee is $0.01 per insert for folding. If inserts are not professionally packaged and damaged in shipment or require additional labor to prepare for inserting then additional fees can apply.

Per item fee assumes the insert will be included in all mail pieces.

Selective inserting is available but requirements must be reviewed on a case -by -case basis to determine if additional fees will apply for setup and handling.
$0.010
$0.010
$0.010
Optional Document Service
ear 1
Year 2
Year 3
Print Image Archiving (Per Document Image), with included USPS mail tracking, 12 months retention option. Additional options available. $0.0120
$0.0124
$0.0127
Print Image Archive API Monthly Support Fee
$150.00
$150.00
$150.00
Professional Services Rate (per hour)
$150.00
$150.00
$150.00
Returned Mail Handling
$0.37 per reported
returned mail piece
$0.37 per reported
returned mail piece
$0.37 per reported
returned mail piece
Remit Tracking
$50 monthly support fee
$50 monthly support fee
$50 monthly support fee
InfoSend's Fees — Basic Email eBilling Service
r,
Year 2
Year 3
Set-up Fee
One-time setup of email template and associated programming. $0.00 — Waived
$0.00 — Waived
$0.00 — Waived
Per Email Fee
Per email sent. Includes creation of email bills and bill summaries based off of flagged accounts in the data provided by Client. $0.1000
$0.1030
$0.1061
eBilling Monthly Support Fee
Per month fee to support the Email eBilling Service.
$50.00
$50.00
$50.00

Fee Explanations
Data Processing
• Setup Fee - Express PDF Input: Requires a final composed PDF is uploaded to InfoSend for processing. Clients maintain control of document look and feel, but InfoSend designs a program to parse the necessary data from the PDF. • Setup Fee - Data Only Input: Requires the client provide a flat data extract, InfoSend creates, hosts and maintains an application to generate documents. Existing document design is copied.

Document Re -Design Fee: Using the "Data Only Input" method, InfoSend's Client Services Team assists in redesigning the format of printed documents to improve communications or to take advantage of new printing capabilities.

Data Processing Fee: Per document image that is processed by the InfoSend system for output.

Printing and Mailing Service
Print Fee: Price includes baseline number of colors printed on the front and back of the document. All variable and static images are dynamically imaged onto white form with a perforation.

Postage: Clients are invoiced for the exact postage used. Leveraging InfoSend's USPS compliance and expertise, clients are provided the lowest possible USPS automated rates when client batches qualify.

Optional Color Upgrades: Different options are available at different prices. Numbers fewer than 4 equal individual colors, 4 equals full color.

The number 1 means black or grey. All sheets are billed at the same rate; the price for the sheet with the highest number of colors is the applicable fee. 4 equals CM K (fu I color).
• Batch Fee: Assessed to cover InfoSend costs when batches transferred to InfoSend fall below threshold. • Inline Insert Print Fee: Price for inserts printed on demand as additional pages. Allows for more dynamic customer messaging without the extra pre -production lead time and overhead.
• Excess Pages Handwork Surcharge: Surcharge is assessed per mail piece (not per page). This surcharge only applies to multiple page bills that have too many pages to be inserted into a #10 envelope by machine. This surcharge covers the necessary manual labor required to process these mail pieces.

Address Updates — NCOALink or ACS: Per reported update. InfoSend electronically reports the addresses it received in your data that need to be updated because the customer filed a Change of Address Report with the USPS. Cost is per update.

Materials
• Paper Stock: White paper stock with or without perforation. Paper is 8.5x11" and 241b. Price includes all inventory costs. A larger 8.5x14" format is available at a higher material cost and higher printing cost.

Outgoing #10 Envelope: #10 InfoSend Standard Double Window Outgoing Envelope. Includes security tint printed on the inside of the paper stock and clear film that prevent the contents of the envelope from being viewed. Sourced with sustainably logged paper (SFI).

Return #9 Envelope: #9 InfoSend Standard Single Window Return Envelope. Includes the same security tint and SFI paper as the #10.

Outgoing Flat Envelope: Single window envelope, only used for multiple page statements that do not fit in the #10 envelope.

Insert Services
• InfoSend Produced Inserts: Utilizing InfoSend printing and/or design services, inserts can be produced by InfoSend. Price quoted on request. • Envelope Messaging (Snipes): Custom messages and images can be printed onto the standard InfoSend #10 double window envelope as a more cost-effective alternative to pre -manufactured custom envelopes. The price depends on the artwork — number of colors and whether it prints on one or both sides of the envelope, as well as order quantity. Price is quoted upon request.

Electronic Inserts: Fee per digital image of a physically produced insert included in the PDF copy of a document. Ensures that client representatives and client customers can get the same information in the electronic bill as would go out physically.

Inserting Fee: Client provided or InfoSend produced inserts to be included with InfoSend produced mail. Additional fee applies if insert arrives at InfoSend but requires folding prior to insertion. Setup fees may apply for programming selective inserting. InfoSend-printed inserts are quoted upon request.

Optional Document Services
Enhanced Print Quality: The baseline print image quality for transactional documents such as statements and invoices is 600 x 600 DPI. Work produced from InfoSend's Anaheim facility can be printed at an enhanced image quality at an additional cost. This option uses high definition pigment ink & variable drop sizes to achieve a perceived 1200 x 1200 DPI image quality.

Print Image Archiving: Fee per document to process, index, and store a document as a PDF for a set number of months. PDFs are securely accessed using an InfoSend website application, and includes USPS mail tracking for all outbound First Class mailed documents. Setup fees may apply depending on configuration needs.

Print Image Archive API Monthly Support Fee: A flat monthly support fee to provide API access to documents in the InfoSend Print Image Archive. InfoSend will work with the designated third parties that a Client chooses, and provide support and open access to API calls on a monthly basis.

Final Doc Transfer FTP: Each completed InfoSend batch is indexed and transferred to you via FTP or SFTP to store on your own network.

InfoSend's standard Batch File format is one PDF per batch with an XML companion file providing meta data and page numbers. If the client requires a custom scheme, including individual PDFs per each image in a batch, the Custom fee applies. Note: setup fees may also apply for some custom setups.

Professional Services Fee: Per hour and performed only upon request for customizations made to processing program or document format after go -live. Work is only started after receiving client approval of a formal quote.

Returned Mail Handling: InfoSend will provide electronic reporting of mail that is returned by USPS, saving clients the hassle of receiving and opening returned mail to update records. All records which are not delivered will be securely destroyed and recycled after reporting.

Remit Tracking: For clients utilizing the Print Image Archiving service, InfoSend can also track inbound mail from customers utilizing an included remittance stub in the outbound mail. With Remit Tracking clients will be able to see when a customer responded to the original mail piece, as well as get a daily report of inbound mail with an estimated value of payment remittances based on the outbound mail.

InfoSend Data Processing, Print and Mail Pricing
InfoSend is proposing to keep the City of Beaumont's fees fixed per our current rates through the end of the new first contract year. Due to rising costs and high inflation, we respectfully request a 3% increase on services and materials fees for contract years 2 and 3. We outlined these fees ahead of time so that they are known up front and can be considered as part of the total contract value during council review.

Client Volume Assumptions
Customers Contacted or Billed Monthly
Average 10,800 mail pieces monthly
Number of Batches
4 per month
Document Production Summary
Year 1
Year 2
Year 3
Statements & Notices
Package includes: Data processing, one printed page
up to 4/1 ink, InfoSend outgoing #10 envelope,
InfoSend #9 return envelope
$0.1742
per mail piece
$0.1794
per mail piece
$0.1848
per mail piece
Finished mail pieces are delivered to the USPS within one (1) business day. If electronic PDF samples (proofs) are requested then the mailing will be completed within one day of sample approval. File upload deadline for next -day mailing is 3:00PM local time at the production facility designated for your account. If samples are required then they must be approved by 5:30PM local time for the file to be mailed by the next business day.

The below provides the components of the summary price given above. All pricing is based on "Client Volume Assumptions" listed and excludes applicable sales tax.

Data Processing
Year 1
Year 2
Year 3
Document Re -Design Fee
$0.00 — Waived for document color
upgrades
Scoped upon request
Scoped upon request
Data Processing Fee (per document)
$0.0300
$0.0309
$0.0318
Data Processing, Document
Composition, Printing and Mailing
Service
Year 1
Year 2
Year 3
Statement and Notices - Printing & Mailing
Fee with up to 4/1 Ink
$0.0839
$0.0864
$0.0890
USPS Postage
Pass -through
A postage deposit will be required prior
to starting service.

Pass -through
A postage deposit will be required prior
to starting service.

Pass -through
A postage deposit will be required prior
to starting service.

Print Color Options (colors per side) *
$0.0889 for up to 4/4 printing
$0.0916 for up to 4/4 printing
$0.0943 for up to 4/4 printing
Inline Insert Print Fee*
$0.0650 Black printing
$0.0750 Color printing
$0.0670 Black printing
$0.0773 Color printing
$0.0690 Black printing
$0.0796 Color printing
Batch Fee (per mailing batch under 200 mail
pieces)
$5.00
$5.00
$5.00
Excess Pages Handwork Surcharge (per mail
piece)
$0.3470
$0.3574
$0.3681
Address Updates — per "hit" (address that gets
updated)
$0.3700 NCOA
$0.3700 ACS
$0.3811 NCOA
$0.3811 ACS
$0.3925 NCOA
$0.3925 ACS
*Data Processing, Document Composition, Printing and Mailing service fees are bundled into one line item. *Prices assume normal ink/toner coverage for business documents. Flood coating the entire page in color or other types of extremely high coverage designs may cost more or not be technically feasible. Extremely high coverage designs can cause content to bleed through to the other side of the page or to cause the page to curl too much to work properly with high-speed mail inserting equipment.

The postage deposit is subject to ongoing review and may be adjusted at any time to account for changes to Client average mailing volume or changes to USPS postage rates with at least thirty (30) days' written notice to Client.

Standard 8.5" x 11" Paper Stock (per sheet)
$0.0156
$0.0161
$0.0166
Standard Double Window Outgoing #10 Envelope
$0.0239
$0.0246
$0.0254
Standard Single Window Return #9 Envelope
$0.0208
$0.0214
$0.0221
Outgoing Flat Envelope — used for mail pieces with excess pages $0.1900
$0.1957
$0.2016
Insert Services
Year 1
Year 2
Year 3
InfoSend Produced
Quoted based on
specification
Quoted based on
specification
Quoted based on
specification
Envelope Messaging (Snipes)
Quoted based on
specification
Quoted based on
specification
Quoted based on
specification
Electronic Inserts, per insert
$0.010
$0.010
$0.010
Inserting Fee, per insert
Fee to insert an InfoSend produced or Client provided marketing or informational insert. Client provided (drop -shipped) inserts must be professionally packaged and ready for usage. If folding is required then additional fees apply based on folding requirements. Minimum fee is $0.01 per insert for folding. If inserts are not professionally packaged and damaged in shipment or require additional labor to prepare for inserting then additional fees can apply.

Per item fee assumes the insert will be included in all mail pieces.

Selective inserting is available but requirements must be reviewed on a case -by -case basis to determine if additional fees will apply for setup and handling.
$0.010
$0.010
$0.010
Optional Document Services
Print Image Archiving (Per Document Image), with included USPS mail tracking, 12 months retention option. Additional options available. $0.0120
$0.0124
$0.0127
Print Image Archive API Monthly Support Fee
$150.00
$150.00
$150.00
Professional Services Rate (per hour)
$150.00
$150.00
$150.00
Returned Mail Handling
$0.37 per reported
returned mail piece
$0.37 per reported
returned mail piece
$0.37 per reported
returned mail piece
Remit Tracking
$50 monthly support fee
$50 monthly support fee
$50 monthly support fee
InfoSend's Fees — Basic Email eBilling Service
Year 1
Year 2
Year 3
Set-up Fee
One-time setup of email template and associated programming. $0.00 — Waived
$0.00 — Waived
$0.00 — Waived
Per Email Fee
Per email sent. Includes creation of email bills and bill summaries based off of flagged accounts in the data provided by Client. $0.1000
$0.1030
$0.1061
eBilling Monthly Support Fee
Per month fee to support the Email eBilling Service.
$50.00
$50.00
$50.00
Fee Explanations
Data Processing

Setup Fee - Express PDF Input: Requires a final composed PDF is uploaded to InfoSend for processing. Clients maintain control of document look and feel, but InfoSend designs a program to parse the necessary data from the PDF.

Setup Fee - Data Only Input: Requires the client provide a flat data extract, InfoSend creates, hosts and maintains an application to generate documents.

Existing document design is copied.

Document Re -Design Fee: Using the "Data Only Input" method, InfoSend's Client Services Team assists in redesigning the format of printed documents to improve communications or to take advantage of new printing capabilities. • Data Processing Fee: Per document image that is processed by the InfoSend system for output.

Printing and Mailing Service
• Print Fee: Price includes baseline number of colors printed on the front and back of the document. All variable and static images are dynamically imaged onto white form with a perforation.

Postage: Clients are invoiced for the exact postage used. Leveraging InfoSend's USPS compliance and expertise, clients are provided the lowest possible USPS automated rates when client batches qualify.

Optional Color Upgrades: Different options are available at different prices. Numbers fewer than 4 equal individual colors, 4 equals full color. The number 1 means black or grey. All sheets are billed at the same rate; the price for the sheet with the highest number of colors is the applicable fee. 4 equals CM K (full color).

Batch Fee: Assessed to cover InfoSend costs when batches transferred to InfoSend fall below threshold.

Inline Insert Print Fee: Price for inserts printed on demand as additional pages. Allows for more dynamic customer messaging without the extra pre- production lead time and overhead.

Excess Pages Handwork Surcharge: Surcharge is assessed per mail piece (not per page). This surcharge only applies to multiple page bills that have too many pages to be inserted into a #10 envelope by machine. This surcharge covers the necessary manual labor required to process these mail pieces.

Address Updates — NCOALink or ACS: Per reported update. InfoSend electronically reports the addresses it received in your data that need to be updated because the customer filed a Change of Address Report with the USPS. Cost is per update.

Materials
Paper Stock: White paper stock with or without perforation. Paper is 8.5x11" and 241b. Price includes all inventory costs. A larger 8.5x14" format is available at a higher material cost and higher printing cost.

Outgoing #10 Envelope: #10 InfoSend Standard Double Window Outgoing Envelope. Includes security tint printed on the inside of the paper stock and clear film that prevent the contents of the envelope from being viewed. Sourced with sustainably logged paper (SFI).

Return #9 Envelope: #9 InfoSend Standard Single Window Return Envelope. Includes the same security tint and SFI paper as the #10. • Outgoing Flat Envelope: Single window envelope, only used for multiple page statements that do not fit in the #10 envelope.

Insert Services
InfoSend Produced Inserts: Utilizing InfoSend printing and/or design services, inserts can be produced by InfoSend. Price quoted on request.

Envelope Messaging (Snipes): Custom messages and images can be printed onto the standard InfoSend #10 double window envelope as a more cost- effective alternative to pre -manufactured custom envelopes. The price depends on the artwork — number of colors and whether it prints on one or both sides of the envelope, as well as order quantity. Price is quoted upon request.

Electronic Inserts: Fee per digital image of a physically produced insert included in the PDF copy of a document. Ensures that client representatives and client customers can get the same information in the electronic bill as would go out physically.

Inserting Fee: Client provided or InfoSend produced inserts to be included with InfoSend produced mail. Additional fee applies if insert arrives at InfoSend but requires folding prior to insertion. Setup fees may apply for programming selective inserting. InfoSend-printed inserts are quoted upon request.

Optional Document Services
• Enhanced Print Quality: The baseline print image quality for transactional documents such as statements and invoices is 600 x 600 DPI. Work produced from InfoSend's Anaheim facility can be printed at an enhanced image quality at an additional cost. This option uses high definition pigment ink & variable drop sizes to achieve a perceived 1200 x 1200 DPI image quality.

Print Image Archiving: Fee per document to process, index, and store a document as a PDF for a set number of months. PDFs are securely accessed using an InfoSend website application, and includes USPS mail tracking for all outbound First Class mailed documents. Setup fees may apply depending on configuration needs.

Print Image Archive API Monthly Support Fee: A flat monthly support fee to provide API access to documents in the InfoSend Print Image Archive. InfoSend will work with the designated third parties that a Client chooses, and provide support and open access to API calls on a monthly basis.

Final Doc Transfer FTP: Each completed InfoSend batch is indexed and transferred to you via FTP or SFTP to store on your own network. InfoSend's standard Batch File format is one PDF per batch with an XML companion file providing meta data and page numbers. If the client requires a custom scheme, including individual PDFs per each image in a batch, the Custom fee applies. Note: setup fees may also apply for some custom setups.

Professional Services Fee: Per hour and performed only upon request for customizations made to processing program or document format after go -live.

Work is only started after receiving client approval of a formal quote.

Returned Mail Handling: InfoSend will provide electronic reporting of mail that is returned by USPS, saving clients the hassle of receiving and opening returned mail to update records. All records which are not delivered will be securely destroyed and recycled after reporting.

Remit Tracking: For clients utilizing the Print Image Archiving service, InfoSend can also track inbound mail from customers utilizing an included remittance stub in the outbound mail. With Remit Tracking clients will be able to see when a customer responded to the original mail piece, as well as get a daily report of inbound mail with an estimated value of payment remittances based on the outbound mail.

Postage Deposit
InfoSend purchases the postage needed to mail Client documents on the day of mailing. The postage charges are later invoiced to Client based on the Client's payment terms. InfoSend requires Client to submit a postage deposit prior to the first mailing to facilitate the payment terms. This amount will remain in deposit for the duration of the Agreement. Upon Agreement expiration or termination Client must pay in full any outstanding invoices from InfoSend for payables created under this Agreement; the postage deposit will be refunded within fifteen (15) days of the date that the last open invoice is paid.

The postage deposit amount is calculated by multiplying the estimated number of mail pieces per month by the current 5 -Digit pre- sorted first class postage rate. The postage deposit amount due for your account is:
10,800 mail pieces per month x $0.545 x 2 = $11,772.00
The postage deposit is subject to ongoing review and may be adjusted at any time to account for changes to Client average mailing volume or changes to USPS postage rates with at least thirty (30) days' written notice to Client.

City id Beaumont Agreement
C25-30

AGREEMENT FOR GENERAL SERVICES
THIS AGREEMENT FOR GENERAL SERVICES is made and effective as of the 6 th day of May, 2025, by and between the CITY OF BEAUMONT ("CITY") whose address is 550 E. 6th Street, Beaumont, California 92223 and INFOSEND INC. whose address is 4240 E La Palm Ave, Anaheim, Ca 92807 ("CONTRACTOR").

RECITALS
A. CONTRACTOR submitted a proposal ("Proposal") in response to a request from the CITY to provide certain services, which Proposals are attached hereto as Exhibit "A" and made a part hereof by this reference; and
B. CITY desires to engage CONTRACTOR to provide the services provided for in the Proposals; and

AGREEMENT
NOW, THEREFORE, in consideration of the foregoing Recitals and mutual covenants contained herein, CITY and CONTRACTOR agree as follows:

1. Term of A!2reement. This Agreement is effective as of the date first above written and shall continue until completion of the services ("Services") provided for in the Proposal.

Contractor shall commence the Services on or around May 6, 2025. Notwithstanding anything in this Agreement to the contrary, this Agreement shall continue for Three (3) years, with an option to extend for two (2) one-year period by the parties with the approval of the City Council of the CITY and CONTRACTOR. Notwithstanding the forgoing, City may terminate this Agreement upon written notice to Contractor, provided it pays Contractor for all services provide prior to termination.

2. Associates and Subcontractors. CONTRACTOR may, at CONTRACTOR's sole cost and expense, employ such competent and qualified independent associates, subcontractors and consultants as CONTRACTOR deems necessary to perform the Services; provided, however, that CONTRACTOR shall not subcontract any of the Services without the written consent of CITY.

3. Compensation.

3.01 CONTRACTOR shall be paid at the rates set forth in the Proposal.

Notwithstanding anything in this Agreement to the contrary, total fees and charges paid by CITY to CONTRACTOR for the completion of the Services under this Agreement shall be at a fixed rate of $0.1742 per mail piece for Year 1 in addition to postage rates at the time of mailing. This mail piece rate shall increase by 3% annually for Years 2 and 3 of this Agreement, in accordance with the terms detailed in the Proposal. The total compensation paid to CONTRACTOR under this Agreement shall not exceed $40,000 plus the U.S. postal rate per mail piece, unless modified by a written amendment approved by the CITY and executed by the City Manager. Any proposed adjustment to 1

Cit. of Beaumont Agreement
C25_30
rates must be submitted in writing no less than ninety (90) days in advance of the effective date and shall be subject to CITY' s prior written approval executed by the City Manager.

If the parties are unable to agree on proposed new pricing, either party may terminate this Agreement without liability with at least 30 days' written notice.

In the event of extraordinary increases to the cost of paper, CONTRACTOR reserves the right to increase the prices of paper, form and envelope fees as needed upon ninety (90) days' written notice to Client, with Clients prior written approval executed by the City Manager. If the price increase is not acceptable to City, City may terminate this Agreement within thirty (30) days of the proposed increase in cost.

4. Obligations of CONTRACTOR.

4.01 In the event that the terms of the Proposal shall conflict with the terms of this Agreement, or contain additional terms other than the Services to be rendered and the price for the Services, the terms of this Agreement shall govern and said additional or conflicting terms shall be of no force or effect.

4.02 CONTRACTOR is responsible for paying, when due, all income and other taxes, fees and withholding, including withholding state and federal taxes, social security, unemployment and worker's compensation, incurred as a result of the compensation paid under this Agreement. CONTRACTOR agrees to indemnify, defend and hold harmless CITY for any claims, costs, losses, fees, penalties, interest, or damages suffered by CITY resulting from CONTRACTOR's failure to comply with this provision.

4.03 CONTRACTOR shall be solely responsible for obtaining Employment Eligibility Verification information from CONTRACTOR's employees, in compliance with the Immigration Reform and Control Act of 1986, Pub. L. 99-603 (8 U.S.C. 1324a), and shall ensure that CONTRACTOR's employees are eligible to work in the United States.

4.04 Drug -free Workplace Certification. By signing this Agreement, the CONTRACTOR hereby certifies under penalty of perjury under the laws of the State of California that the CONTRACTOR will comply with the requirements of the Drug -Free Workplace Act of 1990 (Government Code, Section 8350 et seq.) and will provide a drug -free workplace.

4.05 CONTRACTOR shall comply with all applicable local, state and federal laws, rules, regulations, entitlements and/or permits applicable to, or governing the Services authorized hereunder.

4.06 Contractor shall comply with all applicable laws and regulations relating to prevailing wages. Wage rates for this Project shall be in accordance with the "General Wage Determination Made by the Director of Industrial Relations Pursuant To California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1", for Riverside County.

5. Insurance. CONTRACTOR hereby agrees to be solely responsible for the health 2

City of Beaumont Agreement
C25-30
and safety of its employees and agents in performing the Services under this Agreement and shall comply with all laws applicable to worker safety including but not limited to Cal -OSHA. Attached hereto as Exhibit "B" are copies of Certificates of Insurance and endorsements as required by Section 6.02. Therefore, throughout the duration of this Agreement, CONTRACTOR hereby covenants and agrees to maintain insurance in conformance with the requirements set forth below.

If existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so. CONTRACTOR shall provide the following types and amounts of insurance:

5.01 Commercial general liability insurance in an amount of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate; CONTRACTOR agrees to have its insurer endorse the general liability coverage required herein to include as additional insured's CITY, its officials, employees and agents. CONTRACTOR also agrees to require all contractors and subcontractors to provide the same coverage required under this Section 6.

5.02 Business Auto Coverage in an amount no less than $1 million per accident.

If CONTRACTOR or CONTRACTOR's employees will use personal autos in performance of the Services hereunder, CONTRACTOR shall provide evidence of personal auto liability coverage for each such person.

5.03 Workers' Compensation coverage for any of CONTRACTOR's employees that will be providing any Services hereunder. CONTRACTOR will have a state -approved policy form providing statutory benefits as required by California law. The provisions of any workers' compensation will not limit the obligations of CONTRACTOR under this Agreement.

CONTRACTOR expressly agrees not to use any statutory immunity defenses under such laws with respect to CITY, its employees, officials and agents.

6. General Conditions Pertaining to Insurance Coverage

6.01 No liability insurance coverage provided shall prohibit CONTRACTOR from waiving the right of subrogation prior to a loss. CONTRACTOR waives all rights of subrogation against CITY regardless of the applicability of insurance proceeds and shall require all contractors and subcontractors to do likewise.

6.02. Prior to beginning the Services under this Agreement, CONTRACTOR shall furnish CITY with certificates of insurance, endorsements, and upon request, complete copies of all policies, including complete copies of all endorsements. A11 copies of policies and endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf.

6.03. All required policies shall be issued by a highly rated insurer with a minimum A.M. Best rating of "A:VII"). The insurer(s) shall be admitted and licensed to do business in California. The certificates of insurance hereunder shall state that Coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice has been given to CITY.
3

City of Beaumont Agreement
C25-30

6.04 Self-insurance does not comply with these insurance specifications.

CONTRACTOR acknowledges and agrees that that all insurance coverage required to be provided by CONTRACTOR or any subcontractor, shall apply first and on a primary, non-contributing basis in relation to any other insurance, indemnity or self-insurance available to CITY.

7. Indemnification.

7.01 CONTRACTOR and CITY agree that CITY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys' fees, litigation costs, defense costs, court costs or any other costs arising out of or in any way related to the performance of this Agreement by CONTRACTOR or any subcontractor or agent of either. Accordingly, the provisions of this indemnity are intended by the parties to be interpreted and construed to provide the fullest protection possible under the law to CITY. CONTRACTOR acknowledges that CITY would not enter into this Agreement in the absence of the commitment of CONTRACTOR to indemnify and protect CITY as set forth herein.
a. To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify and hold harmless CITY, its employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, damages or costs of any kind, whether actual, alleged or threatened, actual attorneys' fees incurred by CITY, court costs, interest, defense costs, including expert witness fees and any other costs or expenses of any kind whatsoever without restriction or limitation incurred in relation to, as a consequence of or arising out of or in any way attributable actually, allegedly or impliedly, in whole or in part to the performance of this Agreement.

CONTRACTOR's obligation to defend, indemnify and hold harmless shall include any and all claims, suits and proceedings in which CONTRACTOR (and/or CONTRACTOR's agents and/or employees) is alleged to be an employee of CITY.

All obligations under this provision are to be paid by CONTRACTOR as they are incurred by CITY.
b. Without affecting the rights of CITY under any provision of this Agreement or this Section, CONTRACTOR shall not be required to indemnify and hold harmless CITY as set forth above for liability attributable solely to the fault of CITY, provided such fault is determined by agreement between the parties or the findings of a court of competent jurisdiction.

8. Status of CONTRACTOR.

8.01 CONTRACTOR shall perform the Services in CONTRACTOR's own way as an independent contractor, and in pursuit of CONTRACTOR' s independent calling, and not as an employee of CITY. However, CONTRACTOR shall regularly confer with CITY' s City Manager as provided for in this Agreement.
4

City of Beaumont Agreement
C25-30

8.02 CONTRACTOR agrees that it is not entitled to the rights and benefits afforded to CITY's employees, including disability or unemployment insurance, workers' compensation, retirement, Ca1PERS, medical insurance, sick leave, or any other employment benefit. CONTRACTOR is responsible for providing, at its own expense, disability, unemployment, workers' compensation and other insurance, training, permits, and licenses for itself and its employees and subcontractors.

8.03 CONTRACTOR hereby specifically represents and warrants to CITY that it possesses the qualifications and skills necessary to perform the Services under this Agreement in a competent, professional manner, without the advice or direction of CITY and that the Services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily applicable to an experienced and competent professional rendering the same or similar services in the same geographic area where the CITY is located. Further, CONTRACTOR represents and warrants that the individual signing this Agreement on behalf of CONTRACTOR has the full authority to bind CONTRACTOR to this Agreement.

9. Miscellaneous Provisions.
9M1 This Agreement, which includes all attached exhibits, supersedes any and all previous agreements, either oral or written, between the parties hereto with respect to the rendering of Services by CONTRACTOR for CITY and contains all of the covenants and agreements between the parties with respect to the rendering of such Services in any manner whatsoever. Any modification of this Agreement will be effective only if it is in writing signed by both parties. The Recitals to this Agreement are hereby incorporated herein by this reference.

9.02 CONTRACTOR shall not assign or otherwise transfer any rights or interest in this Agreement without the prior written consent of CITY. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement.

9.03 If any legal action or proceeding, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys' fees and costs, in addition to any other relief to which that party may be entitled.

9.04 This Agreement is made, entered into and shall be performed in the County of Riverside in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California.

9.05 CONTRACTOR covenants that neither it nor any officer or principal of its firm has any interest, nor shall they acquire any interest, either directly or indirectly, which will conflict in any manner or degree with the performance of their Services hereunder.

CONTRACTOR further covenants that in the performance of this Agreement, no person having such interest shall be employed by it as an officer, employee, agent, or subcontractor.

9.06 Improper Consideration. CONTRACTOR shall not offer (either directly or through 5

Cit.!, of Beaumont Agreement
C25-30
an intermediary) any improper consideration such as, but not limited to, cash, discounts, services, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the CITY in an attempt to secure favorable treatment regarding this Agreement or any contract awarded by CITY. The CITY, by notice, may immediately terminate this Agreement if it determines that any improper consideration as described in the preceding sentence was offered to any officer, employee or agent of the CITY with respect to the proposal and award process of this Agreement or any CITY contract. This prohibition shall apply to any amendment, extension or evaluation process once this Agreement or any CITY contract has been awarded. CONTRACTOR shall immediately report any attempt by any CITY officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from CONTRACTOR.

9.07 Force Majeure. Neither party shall be liable, or deemed to be in default, to the other for any failure or delay in performing an obligation under this Agreement to the extent that its performance is delayed, impaired or rendered impossible by an event beyond its control ("Force Majeure Event") such as natural disasters, war, terrorist acts, riots, labor strikes or shortages, civil disturbances, extra -ordinary losses of utilities (including telecommunications services), computer "hacker" attacks on intemet infrastructure, regulatory restrictions, change in law or regulation or other acts of government authority, including civil and military authorities and courts, fuel or energy shortages, transportation stoppages or slowdowns, the inability to procure parts or raw materials, pandemics, supply -chain issues which causes a substantial increase in costs or decrease in availability of materials necessary for CONTRACTOR and/or its Affiliate(s) to perform services under this Agreement, and/or acts or omissions of common carrier.

9.09 Limited Liability. In no event shall either party be liable for indirect, special or consequential damages, even if such party has been advised of the possibility of such potential claim, loss or damage. The foregoing limitation of liability and exclusion of certain damages shall apply regardless of the success or effectiveness of other remedies. 6

City of Beaumont Agreement
C25-30
IN WITNESS WHEREOF, the parties hereby have made and executed this Agreement to be effective as of the day and year first above -written. [signatures on following page]
CITY: CONTRACTOR:

CITY OF BEAUMONT
By:

Elizabeth M. Gibbs, City Manager
Date: Date:

INFOSEND
INC.

R,.a , w By: .2u 212512,2 POT)
CZ2Print Name: Russ Rezai
Title: Owner/President
30/04/2025

City of Beaumont Agreement
(.25-30
EXHIBIT "A"

REQUEST FOR PROPOSAL
8

City of Beaumont Agreement
C25-30
EXHIBIT "B"

VENDOR'S PROPOSAL
9

City of Beaumoul Agreement
C25-30
EXHIBIT "C"

CERTIFICATES OF INSURANCE AND ENDORSEMENTS
10

C25-30 Infosend agreement_Final
Final Audit Report 2025-04-30
Created: 2025-04-30
By: Kelly Law ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAgCQzF_GYdpQ1Ip5AvaKegavKIC34OfJi "C25-30 Infosend agreement_Final" History
Document created by Kelly Law ([email protected])
2025-04-30 - 7:45:44 PM GMT
Document emailed to Russ Rezai ([email protected]) for signature 2025-04-30 - 7:45:48 PM GMT
Email viewed by Russ Rezai ([email protected])
2025-04-30 - 7:46:29 PM GMT
Document e -signed by Russ Rezai ([email protected])
Signature Date: 2025-04-30 - 7:52:00 PM GMT - Time Source: server Agreement completed.
2025-04-30 - 7:52:00 PM GMT
Q Adobe Acrobat Sign

BEAUMONT
Staff Report
TO: City Council
FROM: Darron Usher, Principal Management Analyst
DATE May 6, 2025
SUBJECT: Legislative Update Discussion
Description This report provides a summary of key legislative bills that may impact the City of Beaumont. These bills cover a range of topics, including public safety, law enforcement policies, planning and zoning, as well as local governance.

Background and Analysis:

The California legislature is currently reviewing several bills that could significantly affect local governance and operations in Beaumont. The following provides a summary of key bills that may require action or attention:

1. AB 400 (Pacheco) — Law Enforcement: Police Canines (Oppose) • Summary: This bill mandates that law enforcement agencies establish canine program policies in alignment with POST standards by 2027. • Current Status: The bill is set for its last hearing on April 9, 2025. • Implication for Beaumont: The City will need to update its canine policy, which could incur additional costs related to training and policy implementation. • No letter has been drafted yet. In discussions with PD Chief. • https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill id=202520260AB4 00 2. AB 451 (Petrie -Norris) — Law Enforcement Policies on Restraining Orders (Oppose)
• Summary: Requires local law enforcement agencies to develop policies regarding restraining orders that include firearm restrictions by 2027. • Current Status: Currently under review by the Assembly Appropriations Committee.
• Implication for Beaumont: This will require policy development and may necessitate additional officer training.
• Working with our consultant on an opposition letter.
• https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill id=202520260AB4 51 3. AB 247 (Bryan) — Incarcerated Crew Members: Wages (TBD)

• Summary: Mandates that incarcerated individuals assigned to fire incidents receive $19 per hour in wages, along with credit reductions for their sentences. • Current Status: Pending legislative review in the Assembly. • Implication for Beaumont: If this is enacted, there could be budget increases for local fire departments, which may impact the costs for contracted cities like Beaumont.
• Currently in discussions with our legislative consultant. • https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill id=202520260AB2 47 4. AB 306 (Shulz, Rivas) - Moratorium on Code Updates (Oppose) • Summary: Establishes a six -year moratorium on any city code updates. • Current Status: Currently referred to housing committees as of April 23, 2025. • Implication for Beaumont: This would delay the City's ongoing zoning code update, potentially impacting planning and development timelines. • Opposition Letter has been signed by the Mayor and sent to the author. • https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill id=202520260AB3 06 5. AB 1060 (Avila Farias) — Transparency in Legal Fees (Oppose) • Summary: Requires city attorney invoices to be made available without redaction.
• Current Status: Currently within the Assembly committees as of March 10, 2025.
• Implications for Beaumont: The bill may impact the privacy of legal matters before they are settled, which could raise concerns regarding sensitive legal information.
• Opposition Letter is being drafted as would encroach on legal sensitivity. • https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill id=202520260AB1 060

6. SB 415 (Reyes) — Planning & Logistics Bill (Support) • Summary: Enhances land use planning for logistics developments and improves definitions related to logistics use.
• Current Status: The bill was re -referred to committees on April 25, 2025. • Implication for Beaumont: The City may need to update its land use policies and transportation plans in response to this bill's requirements. • Bills came from the opposition of AB 98 — support this current bill. • https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill id=202520260SB4 15 7. AB 735 (Carillo) — Planning and Logistics Bill (Support) • Summary: Makes changes to logistics development standards, air quality monitoring, and truck routing plans.
• Current Status: Scheduled for hearing in the Assembly on April 30, 2025.

• Implication for Beaumont: This bill could require the City to evaluate and potentially revise its PLUS Policy if significant changes are made to logistics development standards.
• Bill came from the opposition of AB 98 — support this current bill. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill id=202520260AB735 Fiscal Impact:

There is no immediate fiscal impact as a result of the legislative updates, but several of these bills may require additional resources for implementation, such as policy updates, training, and compliance monitoring. Costs for the City of Beaumont could arise in areas such as legal services, law enforcement training, and planning -related expenses.

The estimated cost of preparing this staff report is $200.

Recommended Action:

Receive and file. The bills included in this update fall within the adopted 2025 Legislative Platform.

Attachments:

A. Legislative Update Presentation

s

Key Dates for Legislation
May 2nd: Last day for Policy Committees to
hear and report fiscal bills
Last day for Policy Committees to hear
and report non -fiscal bills.

May 23rd: Last day for fiscal committees to hear and
report to the floor bills introduced in their
house. Last day for fiscal committees to meet
before June 9
May 9th:
•

IMI-

City of Beaumont 2025 Legislative Platform*
Guiding Principles
I. Preserve Local Control
I I. Promote Fiscal Stability
I I I. Support Funding Opportunities
IV. Enhance Quality of Life Through Adequate Public Safety *Adopted by City Council on February 4, 2025

Key Legislation to Review
AB 400 (Pacheco)
Topic: Law Enforcement — Police Canines
Summary: Mandate a canine program
policy that aligns with POST by 2027.

Status: 04/09/2025 last hearing on the
item
Implication: Would require the City to
update canine policy. Could increase costs
to the City based on training and policy
implementation.

AB 451 (Petrie -Norris)
Topic: Law Enforcement Policies on
Restraining Orders
Summary: Requires local law enforcement
agencies to develop and implement policies
with restraining orders that include firearm
restrictions.

Status: 4/9/2025 — Assembly Appropriations
Implication: Would require the City to
develop policies to comply by 2027. May
require additional training for officers.

Key Legislation to Review
AB 247(Bryan)
Topic: Incarcerated Crew Members: Wages
Summary: Mandates an hourly wage of
$19/hr. and credit reduction for incarcerated
persons who were assigned to fire incidents.

Status: Pending legislative review in the
Assembly
Implication: Budget increases for the County,
which could be passed on to contracted
cities.

AB 306 (Shulz, Rivas)
Topic: Moratorium on code updates
Summary: It would establish a six -year
moratorium on any city code updates.

Status: 4/23 Re -referred to committees on
housing.

Implication: Would have an impact on the
City as we are currently going through a
zoning code update.

Key Legislation to Review
SB 415 (Reyes)
Topic: Planning & Logistics Bill
Summary: Aims to enhance land use
planning concerns for logistics (AB 98
clean-up bill) for clearer definitions for
logistics.

Status: 4/25 Rereferred to committees for
review
Implication: The city would need to update
land use policies and transportation plans.
(PLUS Policy).

AB 1O6O (Avila Farias)
Summary: Requires invoices from city
attorneys made available without
redaction.

Status: 3/10 Still within Assembly
committees
Implication: Could impact the privacy of
legal matters before they are settled if
details are provided in invoices.

Key Legislation to Review
AB 735 (Carillo)
Topic: Planning and Logistics Bill
Summary: Changes to logistics
development standards, air quality
monitoring, and truck routing plans.

Status: 4/30: Scheduled for hearing in
assembly
Implication: We may have to evaluate our
PLUS Policy if significant changes are made
with these bills.

CITY OF BEAUMONT
550 East 6th Street, Beaumont, CA 92223
951) 769-8520

QUESTIONS
BEAUMONTCA.GOV
#ACITYELEVATED