Berkeley City Council
May 19, 2026

RECORDS RETENTION SCHEDULE - HEALTH, HOUSING AND

COMMUNITY SERVICES

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATIONS &

REFERENCE
HHS202

FIELD SERVICES REFERRALS
Requests for public health nursing services
including health education, referrals, etc.

Includes referrals disposed as “unopened” and
“21”, and Black Infant Health. Maintained in both
paper and electronic format.
2 None 2 GC 34090
HHS205

PATIENT CHARTS - FIELD SERVICES
Field services family folders. Case
management folders for entire family. Includes
Black Infant Health.
*Retention Note: Retain records 8 years or one
year past age 18, whichever is longer.
8 None 8*
22 CA ADC
sec.75055
sec. 53861
HHS206

COMMUNICABLE DISEASE
Class II TB patient records, Not Active and other
TB patient records, CD case histories, California
Morbidity Reports (CMR), foodborne Illness
reports, treatment record cards, TB/CD log
sheets. Charts maintained in paper format with
other records maintained in mixed format.
8 None 8 Dept. Policy
HHS207a

PATIENT CHARTS - INDIVIDUALS ADULTS
*Retention Note: Clinic closed in 2021. Older
records are in storage and will follow the
assigned retention.

CL+7 None CL+7* 22 CA ADC
sec.75055
HHS207b

PATIENT CHARTS - INDIVIDUALS INFANT
THRU AGE 18
Applies to the Berkeley High School Health
Center.
*Retention Note: Retain records 7 years or one
year past age 18, whichever is longer.

CL+1 6 CL+7* 22 CA ADC
sec.75055
HHS209

FIELD SERVICE DAILY REPORTS -
“DAILIES”
Report of daily activities by field services staff.
8 None 8
Dept. Policy
(meets DHS PPL
No. 00-013)
HHS210

REPORTS - CHDP
Child Health and Disability Prevention (CHDP)
program annual school report; CHDP program
annual performance measures.
*Retention Note: CHDP sunsetted in FY2023.

Record series remains in effect until existing
records are destroyed.
5 None 5* CHDP State Policy

Rev 5/2026 Records Retention Schedule - Health, Housing and Community Services

RECORDS RETENTION SCHEDULE - HEALTH, HOUSING AND

COMMUNITY SERVICES

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATIONS &

REFERENCE
HHS211
CHDP REFERRAL REPORT - (PM 357)
Report of applicant doctor visits, vaccine
reaction reports and report of applicants for aid.
*Retention Note: CHDP sunsetted in FY2023.

Record series remains in effect until existing
records are destroyed.
3 None 3* Dept. Policy
HHS216

STATE MEDI-CAL BILLINGS AND EOBS FOR

CLINICS
3 None APO
22 CA Section
51476;
Medi-Cal Provider
Agreement - DHCS
6208 (REV. 2/17)
HHS217

COMMUNICABLE DISEASE - CLASS III & IV
TB
Class III and IV TB patient records. Includes
chest xrays formerly under HHS218. Maintained
in both paper and electronic format.

PERM None PERM Dept. Policy
HHS220

WIC - CERTIFICATION NUTRITION

ASSESSMENTS
Women, Infant and Children Services (WIC). *
*Retention Note: Assessments no longer
maintained by the City. Inactive records stored at
the City facility for files older than 2022.

Maintained electronically on the State's site now.

Record series remains in effect until existing
records are destroyed.
3 7 10* Dept. Policy
HHS221

SMOKE-FREE MULTI-UNIT HOUSING
COMPLAINT FORM 3 None 3 Dept . Policy
HHS225

FOOD PANTRY SUMMARY REPORT
MOU with Berkeley Food Network to provide
groceries to community members. Reports sent
twice monthly. Maintained in electronic format.

CYE+2 None CYE+2 GC 34090

ENVIRONMENTAL HEALTH
HHS301

NOISE - PERMITS / VARIANCES
Permits given to the public for amplified sound in
public locations. Variances issued to extend the
noise permit beyond the expiration, but rarely
issued. Maintained in mixed format.
2 None 2 GC 34090
HHS303

SANITATION INSPECTION FILES
Includes inspections of food facilities and the PD
jail.
5 None 5 Dept. Policy

Rev 5/2026 Records Retention Schedule - Health, Housing and Community Services

RECORDS RETENTION SCHEDULE - HEALTH, HOUSING AND

COMMUNITY SERVICES

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATIONS &

REFERENCE
HHS304

NOTICE OF PESTICIDE APPLICATION
Includes pesticide usage reports. Maintained in
paper format. 2 None 2 GC 34090
HHS305

PROPERTY, BODY ART AND CANNABIS

FACILITY INSPECTIONS
Also includes health inspections for City facilities.

Properties inspected for vector control.

Maintained electronically since 2024. Mixed
format prior to 2024.
5 None 5 Dept. Policy

MENTAL HEALTH
HHS401

ALAMEDA COUNTY MENTAL HEALTH

BILLINGS
Monthly billings, payments, checks from
Alameda County.
*Retention Note: Retain records 7 years or until
audited, which ever is first.

AA None AA* Dept. Policy
HHS403

DAILY REPORT OF SERVICE ACTIVITY
(DRSA)
Supporting documentation for State and County
billings. Indirect or direct clinician's notes.

Maintained in paper format.
2 5 7 Dept. Policy
HHS404

MENTAL HEALTH OUTPATIENT RECORDS -

ADULT BERKELEY AND ALBANY

RESIDENTS
Maintained in both paper and electronic format.

CL+2 5 CL+7 22 CA ADC
sec.75055
HHS405

MENTAL HEALTH OUTPATIENT RECORDS -
CHILDREN TO 25 (NOT NECESSARILY

BERKELEY RESIDENTS)
*Retention Note: Retain records 7 years or one
year past age 18, whichever is longer.

Maintained in both paper and electronic format.

CL+2 5 CL+7 * 22 CA ADC
sec.75055
HHS409

STATE MEDICAL BILLINGS
Medi-Cal forms, bills, checks, payments;
subject to State and Federal audit (to be
reviewed/pulled after audit complete).

AA 2 AA+2 Dept. Policy
HHS410

MEDI-CAL ADMINISTRATIVE ACTIVITIES
(MAA) BILLING AND RELATED

DOCUMENTATION
Maintained electronically as of 2020.

AA+2 3 AA+5 Dept. Policy

Rev 5/2026 Records Retention Schedule - Health, Housing and Community Services

RECORDS RETENTION SCHEDULE - HEALTH, HOUSING AND

COMMUNITY SERVICES

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATIONS &

REFERENCE
HHS411

MHSA FULL SERVICE PARTNERSHIP (FSP)

DATA REPORTS
Clients Service Information (CSI), client reports
and other materials as requested by state or
MHSA (Prop 63 legislation).
5 2 7 CCR Title 22
sec.75055(a)
HHS412

MENTAL HEALTH SERVICES ACT (MHSA)
Plans, Notices, and Expenditures Reports.

Compliance plan of how the City uses the funds.

Three year plans or updates to the current plan.

May be audited by the State between 2 and 5
years. Maintained in both paper and electronic
format.

CL+5 15 CL+20
OMB Circular A-
133;
Dept. Policy
HHS413

GRADUATE INTERN RECORDS
Includes personal information on internships.

Interns receive a stipend for work. Maintained in
paper format. CONFIDENTIAL.
3 2 5 Dept. Policy
HHS414

MENTAL HEALTH OUTPATIENT SIGN-IN
SHEETS 2 None 2 GC 34090

HOUSING SERVICES
HOUS101

HOUSING DEVELOPMENT PROJECT FILES
(HOUSING TRUST FUND)
Funding applications and proposals, project
underwriting, relocation files if applicable,
environmental review files, disposition
agreements. Includes Redevelopment Agency
project files. Also includes tenant income
qualifications and rent calculations, copies of
leases from initial lease up
. Prior to March 2020,
maintained paper and electronic records. All
new records as of March 2020 are electronic.

Elements are CONFIDENTIAL FILES (tenants
income).

CL+5 PERM PERM
Dept. Policy,

HUD (CDBG
and/or HOME) and
State
Redevelopment
Law
HOUS102

HOUSING DEVELOPMENT PROJECT FILES
(HOUSING TRUST FUND) - CONSTRUCTION
FILE
Site acquisition, feasibility analysis, construction
documents, consultant contracts, construction
period monitoring and correspondence. Prior to
March 2020, maintained paper and electronic
records. All new records as of March 2020 are
electronic. Elements are CONFIDENTIAL.

CL+5 10 CL+15 Dept. Policy

Rev 5/2026 Records Retention Schedule - Health, Housing and Community Services

RECORDS RETENTION SCHEDULE - HEALTH, HOUSING AND

COMMUNITY SERVICES

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATIONS &

REFERENCE
HOUS103

HOUSING DEVELOPMENT PROJECT FILES
(HOUSING TRUST FUND)
Applications of projects not funded. Maintained
electronically.

CYE+2 NONE CYE+2 Dept. Policy
HOUS104

CONDOMINIUM CONVERSION ORDINANCE

AGREEMENTS
Regulatory Agreements, Deeds of Trust, and
Promissory Notes all maintained in electronic
format only.
3 PERM PERM Dept. Policy
HOUS105

BELOW MARKET RATE HOUSING PROJECT
FILES
Inclusionary housing, affordable housing
mitigation fee, and demolition fee agreements.

CL+3 PERM PERM Dept. Policy
HOUS106

HOUSING REHABILITATION PROGRAMS -

SENIOR & DISABLED REHAB LOAN

PROGRAM
Contract documents, promissory note, deed of
trust, summary sheet, contract with owner
(scope of work), environmental review, finance
documents. Prior to March 2025 maintained
paper and electronic records. New records as of
March 2025 are electronic.

CL+3 PERM PERM
Dept. Policy
OMB Circular A-
110,
2 CFR 215.53,
24 CFR 570.490
HOUS119

HOUSING DEVELOPMENT PROJECT LONG

TERM AGREEMENTS (HOUSING TRUST
FUNDS)
Grant and loan agreements requiring long term
monitoring (deed of trust, contract, regulatory
agreement, title insurance, promissory note).

Leases of City-owned property for housing.

Includes Redevelopment Agency agreements.

Hard copy as required only, otherwise electronic.

PERM None PERM
Dept. Policy,
HUD (CDBG (24
CFR 570.490)
and/or HOME (24
CFR 92.508) and
State
Redevelopment
Law
HOUS120

HOUSING TRUST FUND MONITORING FILES
Annual compliance reports, physical
inspection files. Prior to March 2025, maintained
paper and electronic records. All new records as
of March 2025 are electronic.
5 None 5
Dept. Policy,
HUD (CDBG (24
CFR 570.490)
and/or HOME (24
CFR 92.508)
HOUS121

BELOW MARKET RATE HOUSING

MONITORING FILES
Inclusionary housing, affordable housing
mitigation fee, and demolition fee monitoring files
only. Prior to March 2025, maintained paper and
electronic records. All new records as of March
2025 are electronic.
3 None 3 Dept. Policy

Rev 5/2026 Records Retention Schedule - Health, Housing and Community Services

RECORDS RETENTION SCHEDULE - HEALTH, HOUSING AND

COMMUNITY SERVICES

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATIONS &

REFERENCE

COMMUNITY SERVICES
HOUS202

SHELTER PLUS CARE - TENANT FILES
Housing assistance payments and program files.

Maintained paper and electronic records. New
records as of March 2025 are electronic. Past
records to be converted to electronic by June
2026.

AE+2 3 AE+5
OMB Circular A-
110,
2 CFR 215.53,
24 CFR 570.490
HOUS206

COMMUNITY DEVELOPMENT BLOCK

GRANT (CDBG), EMERGENCY SOLUTIONS

GRANT, HOME INVESTMENT PARTNERSHIP
GRANT
Applications, revenue agreements, reports
(including Conplan, CAPER, AAP), budget,
financial reports. Records for real property and
equipment acquired with Federal funds shall be
retained for 3 years after final disposition.

Records involved in any litigation, claim or audit
should be retained until all litigation, claims or
audits have been resolved and final action taken.

Maintained as an electronic record.
3 2 5
OMB Circular A-
110,
2 CFR 215.53,
24 CFR 570.490,
GC 34090
HOUS207

COMMUNITY AGENCY CONTRACTS (CDBG

AND OTHER FUNDS)
Contract files, monitoring reports, environmental
reviews, and correspondence. Maintained as
paper copy until June 30, 2024 maintained as an
electronic record starting July 1, 2024.

AE+2 3 AE+5
OMB Circular A-
110,
2 CFR 215.53,
24 CFR 570.490
HOUS208

COMMUNITY SERVICES BLOCK GRANT
(CSBG) FILES
Revenue agreements, reports. Maintained as
an electronic record.

AE+2 3 AE+5
OMB Circular A-
110,
2 CFR 215.53,
24 CFR 570.490
HOUS209

COMMUNITY AGENCY CONTRACT
Includes Articles of Incorporation, by-laws, non-
profit status, etc. Paper Records maintained in
office prior to June 30, 2024. Records are
maintained electronically as of July 1, 2024.

PERM None PERM Dept. Policy
HOUS213
RELOCATION FILES BMC Chapter 13.84
Case files with alternative agreements,
landlord/tenant letters, etc.

CL+ 4 None CL+ 4 BMC 13.84

Rev 5/2026 Records Retention Schedule - Health, Housing and Community Services

RECORDS RETENTION SCHEDULE - HEALTH, HOUSING AND

COMMUNITY SERVICES

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATIONS &

REFERENCE
HOUS218

FIRST SOURCE ORDINANCE FILES
Maintained as an electronic record.

CYE+3 2 CYE+5
OMB Circular
A.102, A.133
Department policy
for non federal
projects
HOUS219

COMMUNITY FACILITY IMPROVEMENTS
(CDBG)
Contract files, payroll records, construction
monitoring documents. Maintained as paper
copy until June 30, 2024, maintained as an
electronic record starting July 1, 2024.

CL+2 3 CL+5
OMB Circular A-
110,
2 CFR 215.53,
24 CFR 570.49
HOUS220

COMMUNITY WORKFORCE AGREEMENT
(CWA)
Capital improvement project files: agreements to
be bound, pre-job records, dispatch requests,
good faith efforts documents, utilization reports,
etc. Maintained as an electronic record.

CL+5 2 CL+7 Dept. Policy
HOUS221

LABOR STANDARDS ENFORCEMENT
Minimum Wage, Living Wage, paid sick leave,
BFFEFWO, etc. CONFIDENTIAL FILES
(employee complaints). Maintained as an
electronic record.

CL+4 None CL+4 Dept. Policy

AGING SERVICES
HOUS214

BERKELEY RIDES FOR SENIORS AND THE

DISABLED CLIENT FILES (FORMERLY

KNOWN AS PARA TRANSIT)
Client names, addresses, income categories,
type, mailing list, etc. Applications filled on paper
with data entered into the management
database. Paper maintained in the client file.

CONFIDENTIAL.

AT+2 None AT+2 Dept. Policy
HOUS215

BERKELEY RIDES FOR SENIORS AND THE

DISABLED APPLICATIONS (FORMERLY

KNOWN AS PARA TRANSIT)
Denied applications. Maintained in paper format.
2 None 2 GC 34090
HOUS216

TAXI AND VAN VOUCHERS
Redeemed paper taxi and van vouchers by
providers, also called “Taxi Scrips”. Voucher
books handed to clients. Service funded by the
county directly to HH&CS. Cash given to
providers.
6 months 3.5 4 Dept. Policy

Rev 5/2026 Records Retention Schedule - Health, Housing and Community Services

RECORDS RETENTION SCHEDULE - HEALTH, HOUSING AND

COMMUNITY SERVICES

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATIONS &

REFERENCE
HOUS302

CONGREGATE PROGRAM PARTICIPANT

APPLICATIONS
Senior nutrition program grant with Alameda
County submitted annually through the county's
system. Paper format retained.
3 7 10 Dept. Policy
HOUS304

DAILY MEAL AND DONATION TALLY
REPORT
Count of meals served and donation received to
support the grant. Monthly report sent
electronically to the county.
3 7 10 Dept. Policy
HOUS305

PORTABLE MEAL INTAKE/ASSESSMENT
FORMS
Registration forms used for Meals on Wheels
and other delivery services for active clients in
their files. Maintained in paper format.

AT+3 7 AT+10 Dept. Policy
HOUS306

NUTRITION PROJECT SIGN IN SHEETS
Clients sign in electronically and an electronic
report is printed for the County.
3 7 10 Dept. Policy
HOUS310

STATE MEDICAL BILLING AUDIT REPORTS
Reports received as a result of the annual audit. AA+4 None AA+4 CCP 337 Retention Codes
AA After Audit
AE After Expiration
APO After Payoff
AT After Termination
CL Close/Completion
CYE Current Year End

Rev 5/2026 Records Retention Schedule - Health, Housing and Community Services

RECORDS RETENTION SCHEDULE - HUMAN RESOURCES
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

ADMINISTRATION
HR101

NEGOTIATIONS
Notes, correspondence, contracts, and
Memorandums of Understanding regarding
labor negotiations between City and unions.

Access is restricted to Employee Relations
Manager, Director of Human Resources, and
City Attorney for HR. Maintained in paper format
and electronic format.
7 PERM PERM Dept. Policy

AFFIRMATIVE ACTION
HR201
ADA: REASONABLE ACCOMMODATION

ACTIONS
Maintained only in electronic format. 5 None 5 Dept. Policy HR202

EQUAL EMPLOYMENT OPPORTUNITY (EEO)

RECORDS/REPORTS
Access is restricted to: City Manager, City
Attorney for HR, HR Director, and EEO and
Diversity Officer. Case files relating to
discrimination complaints, including complaints,
legal and investigative documents, exhibits,
related correspondence, withdrawal notices, and
decisions or judgments. Maintained only in
electronic format.

PERM NONE PERM Dept. Policy

EMPLOYEE BENEFITS
HR301a

EMPLOYEE BENEFITS RECORDS
(SEPARATIONS)
Employee benefit plans such as beneficiary
forms and amendments. Maintained
electronically in SharePoint. Hard copy files
maintained at Storage through 12/31/2007 under
HR301.

AT+5 None AT+5 Dept. Policy
HR301b

EMPLOYEE BENEFITS RECORDS
(RETIREES)
Employee benefit plans such as beneficiary
forms and amendments. Maintained
electronically in SharePoint. Hard copy files
maintained at Storage through 12/31/2007 under
HR301.

Death
+ 7 Years None Death
+ 7 Years Dept. Policy

Rev 5/2026 Records Retention Schedule - Human Resources

RECORDS RETENTION SCHEDULE - HUMAN RESOURCES
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
HR302

EMPLOYEE BENEFIT HANDOUTS
Vendor Information Flyers and Pamphlets.

Maintained electronically in SharePoint. US None US Dept. Policy

EXAMINATION MANAGEMENT AND ADMINISTRATIVE SERVICES (EMAS) HR401

EMPLOYMENT APPLICATIONS
Access is restricted to Human Resources Dept
Examination staff and authorized department
users only. For non-hired applicants. Hired
applicant's applications maintained in the
employee file. All applications maintained in
NEOGOV electronically.
4 None 4 GC 12946
HR406

APPLICANT EXAMINATIONS
Records relating to tests required of job
applicants or of current personnel to qualify for
promotion. Access is restricted to the Director of
Human Resources, Recruitment and
Examination staff. Includes tests and test
papers. Maintained in NEOGOV electronically.

CL+4 None CL+4 GC 12946

EMPLOYEE RELATIONS
HR501

GRIEVANCE RECORDS
Records relating to the review of employee
grievances against personnel policies, working
conditions, etc. Access is restricted to the
Director of Human Resources, Employee
Relations Manager, Senior HR Analyst assigned
to Employee Relations, City Attorney assigned to
HR, and Employee Relations clerical staff.

As of 10/1/2020 records are electronic only.

Retained in HR Acuity and SharePoint.
*Paper Records at Offsite Storage prior to
10/1/2020.

AS+12 None* AS+12 Dept. Policy

Rev 5/2026 Records Retention Schedule - Human Resources

RECORDS RETENTION SCHEDULE - HUMAN RESOURCES
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
HR502

DISCIPLINARY AND ADVERSE ACTION

RECORDS
Records created by Personnel Board or by
Human Resources or supervisory officers in
considering or reconsidering an appeal, an
adverse action against an employee (e.g.,
demotion, probation, termination, suspension,
leave without pay). Due process prior to
disciplinary action. Access is restricted to:

Employee Relations Manager, Employee
Relations Senior HR Analyst, Employee
Relations clerical staff, City Attorney for Human
Resources, Director of Human Resources, and
other staff as may be designated by the Director
of Human Resources. Includes documents
maintained outside of the personnel files. As of
10/1/2020 records are electronic only. Retained
in HR Acuity and SharePoint.
*Paper Records at Offsite Storage prior to
10/1/2020.

CL+12 None* CL+12 29 CFR 1602.31
Dept. Policy

RISK MANAGEMENT
HR602
WORKERS COMPENSATION FILES +

EXPOSURE RECORDS
Initial and supplemental reports of accidents to
or job-related illnesses of employees, and
documentation relating to any subsequent filing
of claims by employees. Access is restricted to:

Director of Human Resources, Employee
Relations Manager, HR Office Specialist III, City
Attorney, EEO and Diversity Officer,
Occupational Health and Safety Officer,
Associate Human Resources Analyst, and other
persons designated by the Director of Human
Resources. Records kept electronically in the
Third Party Administrator database. For
employees exposed in the course of their work
to toxic substances, harmful physical agents, or
blood-borne pathogens (injury reports). Kept
separately from the main workers compensation
case file and from the employee's medical file.

Maintained in electronic format in the TPA
database only if the issue becomes a workers
compensation case. Electronic Backups on
SharePoint as of 2012.
*Paper Records prior to 2012 held at offsite
storage under HR602a.

AT+30 None* AT+30 CCR, Title 8,
Section 3204(d)

Rev 5/2026 Records Retention Schedule - Human Resources

RECORDS RETENTION SCHEDULE - HUMAN RESOURCES
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

TRANSACTIONS
HR701

EMPLOYEE SERVICE RECORD
“Employee Cardex File” - Employment history
summary for each employee. Contains: name;
date of birth; social security number; positions
held, with dates of hire, promotion, transfer, or
demotion; dates of leaves of absence or
suspension that affect computation of length of
service; wage or salary rate for each position
held, including step or merit increases within
grades; and date of separation. Access is
restricted to the Director of Human Resources,
Employee Relations Manager, and Employee
Transaction Unit staff. Director of Human
Resources may designate other staff access.

Converting to electronic format.

Death+7 None Death+7 Dept. Policy
HR702

MEDICAL FILE
May include certifications, and health or physical
certificates of all jobs. Access is restricted to the
Director of Human Resources, Employee
Relations Manager, Associate HR Analyst, HR
Technicians, OSII and other staff as may be
designated by Director of Human Resources.

Maintained in electronic format in SharePoint
since 2013.
*Paper Copies prior to 2013 are maintained at
offsite storage.

AT+30 None* AT+30 29 CFR
1910.1020(d)(1)(i)
HR703a

OCCUPATIONAL HEALTH AND SAFETY

REPORTS - ENVIRONMENTAL, BIOLOGICAL

AND MATERIAL SAFETY MONITORING

REPORTS
Concerning toxic substances and harmful
physical agents in the workplace, including
analyses derived from such reports. Kept
electronically. Some physical files kept by Safety
Officer. Access is restricted to the Occupational
Health and Safety Coordinator and Specialist,
Director of Human Resources, Employee
Relations Manager, Associate HR Analyst, OSIII,
and other staff as may be designated by Director
of Human Resources.

CL+30 None CL+30
29 CFR
1910.1020(d) (1)
(ii) (B)

Rev 5/2026 Records Retention Schedule - Human Resources

RECORDS RETENTION SCHEDULE - HUMAN RESOURCES
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
HR703b

OCCUPATIONAL HEALTH AND SAFETY

REPORTS - DEPARTMENT OF

TRANSPORTATION REQUIREMENTS
DMV Pull Notice, Random Drug Results, Drug
and Alcohol Testing Programs
Acknowledgement, Drivers Proficiency Form,
Reasonable Suspicion Training, etc. Maintained
physically and electronically in the Safety
Division with exception of the driver's license
copies. Access is restricted to the Occupational
Health and Safety Coordinator and Specialist,
Director of Human Resources, Employee
Relations Manager, Associate HR Analyst, OSIII,
and other staff as may be designated by Director
of Human Resources.

CL+7 None CL+7 Dept. Policy
HR704

EMPLOYEE PERSONNEL FILES
Includes Personnel Action/Information forms
used to create/change information in the
personnel records of individual employees
regarding hiring, termination, transfer,
performance evaluations, pay grade, position/job
title, copy of Driver’s License, leaves of
absence, oaths of office, Livescan forms, name
changes, and similar actions except those noted
elsewhere in this schedule. Access is restricted
to the individual employee, Director of Human
Resources, Employee Relations Manager, and
Employee Transaction Unit staff and other staff
as may be designated by Director of Human
Resources. Maintained electronically in Teams
as of June 2020. Prior files are in paper format.
*Retention Note: Library retains its own
personnel records.

AT+1 5 AT+6* Dept. Policy
HR705

REQUESTS FOR LEAVE
Includes family and medical leave records.

Maintained electronically. AT+5 None AT+5 GC 12946
Retention Codes
AS After Settlement
AT After Termination
CL Close/Completion
US Until Superseded

Rev 5/2026 Records Retention Schedule - Human Resources

RECORDS RETENTION SCHEDULE - INFORMATION TECHNOLOGY
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

ADMINISTRATION
IT103 TECHNICAL DOCUMENTATION
Documentation, procedures, policies, network
diagrams and other related reference materials
needed to maintain and support all enterprise
systems and/or resume necessary business
activities in response to a disaster.
*Retention Note: If the retention period of
electronic records is extended to meet
requirements of an audit, litigation, open records
action, etc., any technical documentation
required to retrieve and read the records must
be retained for the same period.

US None US* Dept. Policy
IT104 SECURITY AND SYSTEM ACTIVITY

DOCUMENTATION
Security configurations, log files, user account
information and other information related to
security administration and system monitoring.

AE None AE Dept . Policy
Code Retention Codes
AE After Expiration
US Until Superseded

Rev 5/2026 Records Retention Schedule - Information Technology

RECORDS RETENTION SCHEDULE – OFFICE OF THE DIRECTOR OF

POLICE ACCOUNTABILITY

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

POLICE ACCOUNTABILITY BOARD
ODPA101 BOARD OF INQUIRY - HEARING
RECORDINGS 10 None 10 Dept . Policy
ODPA102 POLICE ACCOUNTABILITY BOARD -

COMPLAINT CASE FILES AND BOARD OF

INQUIRY FINDINGS
Civilian complaints investigated by the PAB and
related correspondence, evidence, (documents,
audio and video), interview recordings and
transcripts, reports, and other investigative
materials; Board of Inquiry findings; Caloca
appeals, records and decisions. Includes
sustained and unsustained misconduct.

AS+3 12 AS+15 PC 832.5(b)
ODPA103 POLICE ACCOUNTABILITY BOARD -

MINUTES
Electronic, in addition to hard copy, since 1999.

Includes the agenda packet.
3 PERM PERM Dept. Policy
ODPA105 POLICE ACCOUNTABILITY BOARD -

MEETING RECORDINGS
Recordings have been digital only since 2012.
3 None 3 Dept. Policy
ODPA108 POLICY DEVELOPMENT OF PROCEDURES,

AND HISTORICAL RECORDS
Policy/law, CETA, sidewalk obstruction, search &
seizure, etc.; UCPD, BPA, Training,
Legal/Litigation, PRC records and reports,
commissioner orientations and PRC handbooks,
Procedural: regulations, officer rights, internal
procedures, BPA-PRC relations.
5 10 15 Dept. Policy
Retention Codes
AS After Settlement

Rev 5/2026 Records Retention Schedule - Office of the Director of Police Accountability

RECORDS RETENTION SCHEDULE – PARKS, RECREATION AND

WATERFRONT

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

ADMINISTRATION
PRW101
PLANS, PROPOSED—UNBUILT
Expansion and future site; studies and plans,
including but not limited to project survey files,
environmental impact reports, geotechnical
reports, basis of design reports and feasibility
studies. Maintained in both paper and electronic
format.
*Retention Note: Some of these may be of
historical significance and worthy of permanent
storage (See PRW106).

CL+2 None CL+2* GC 34090
PRW102

CAPITAL IMPROVEMENT PROJECT FILES
Construction projects – Plans, Specifications &
Reports. Includes but not limited to project
survey files, environmental impact reports,
geotechnical reports, as-builts, basis of design
reports and feasibility studies, bid documents,
copies of contracts, specifications, Material
Submittals, O&M Manuals, Warranties, etc. All
other documents that support progress of project
from inception to completion, including but not
limited to meeting minutes, consultant scope of
work, bidders list, change orders, progress
payments, inspection logs, etc. Includes files
formally in PWKS303.
*Retention Note: Other items in the Project
Files that may be of historical significance should
be retained under PRW106.

CL+2 PERM PERM* Dept. Policy
PRW104

PLANNING STUDIES
*Retention Note: Some of these may be of
historical significance and worthy of permanent
storage (See PRW106).

CL+5 None CL+5* Dept. Policy
PRW105

PARK EVALUATIONS AND ASSESSMENTS
Safety and accessibility.
*Retention Note: Some of these may be of
historical significance and worthy of permanent
storage (See PRW106).

CL+5 None CL+5* Dept. Policy
PRW106

HISTORICAL FILE - BY PARK
Includes newspapers, news releases, and
photos (Previously PRW103).

PERM None PERM Dept. Policy

Rev 5/2026 Records Retention Schedule - Parks, Recreation and Waterfront

RECORDS RETENTION SCHEDULE – PARKS, RECREATION AND

WATERFRONT

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
HOUS217

YOUTH WORKS PROGRAM
Youth employee intern program files and
administration documents – Job Order Forms,
timesheets, sign in/out sheets. Transferred from
HHCS in 2025.

CL+2 3 CL+5 Dept. Policy
MARINA
PRW201

BERTH AGREEMENTS
Permit to berth vessel with wet signature.

Maintained in paper format.

CL+1 4 CL+5 Dept. Policy

PARKS (FACILITIES MAINTENANCE, FORESTRY, LANDSCAPE MAINTENANCE) PRW302

PARKS INSPECTION CHECKLISTS
Quarterly park inspection sheets completed by
landscape maintenance crews. Also includes
playground inspections. Materials entered into
NexGen and kept electronically since 2022.

CYE+5 None CYE+5 Dept. Policy
PRW305

MAPS AND BLUEPRINTS
As-built plans: irrigation, etc. PERM None PERM GC 34090(a) PRW307

LIABILITY RELEASE FORMS
Maintained in paper format. CYE+2 None CYE+2 GC 34090
PRW309

MAINTENANCE OPERATION FILES
Work orders, inspections, repairs, cleaning,
reports and complaints.

CYE+2 None CYE+2 GC 34090

RECREATION
PRW401

DAILY ATTENDANCE FORMS
Maintained in paper format as printed from
CivicRec.

CYE+2 None CYE+2 Dept. Policy
PRW403

HEALTH HISTORY FORMS
Includes personal and medical information on
attendees for emergencies. Electronic format
starting in 2024 with older files in paper format.

CONFIDENTIAL.
*Retention Note: Retain 10 years or until minor
reaches the age of 20, whichever is longer.
2 8 10* Dept. Policy
PRW404

VOLUNTEER LIABILITY RELEASE FORMS
Mix of paper and electronic records. CYE+2 None CYE+2 CCP 335.1

Rev 5/2026 Records Retention Schedule - Parks, Recreation and Waterfront

RECORDS RETENTION SCHEDULE – PARKS, RECREATION AND

WATERFRONT

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
PRW406

PARK USE PERMITS/FACILITY USE

PERMITS
Rentals for facilities and parks. Includes
applications, waivers, insurance information and
permits. Maintained electronically since 2021.

CYE+2 None CYE+2 GC 34090
PRW407

REGISTRATION
Camps, classes, programs, special events,
sports leagues, drop-in waivers, youth with
special needs and other programs and classes.

May include scholarship application. Some
programs still have paper forms for registration.

Most registration entered into CivicRec.

CYE+2 None CYE+2 GC 34090
Retention Codes
CL Close/Completion
CYE Current Year End

Rev 5/2026 Records Retention Schedule - Parks, Recreation and Waterfront

RECORDS RETENTION SCHEDULE - PLANNING
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

CURRENT PLANNING
PLNG201

ADMINISTRATIVE USE PERMITS
Chronological record of AUPs. Maintained
electronically since early 2000's. Older files are
in paper or on microfiche.
5 PERM PERM Dept. Policy
PLNG202

CURRENT PLANNING CARD FILES
Updated as needed by department. US None US Dept. Policy PLNG204

ENVIRONMENTAL REVIEW PROJECT FILES
Project files by address; traffic/hazardous
materials/groundwater/soil studies.
5 PERM PERM Dept. Policy
PLNG205
ZONING CERTIFICATES FOR: HOME

OCCUPATION PERMITS, BUSINESS
LICENSES, BUILDING PERMITS, ETC.

One time issue permit, no renewal required.

Maintained electronically since 2003. Pre-2003
paper files are stored offsite. All microfiche
stored in office.
2 PERM PERM Dept. Policy
PLNG206

LANDMARKS PRESERVATION COMMISSION -

PROJECT FILES BY ADDRESS AND

CORRESPONDENCE
Maintained electronically since 2003. Older files
are in paper or on microfiche stored in office.

PERM None PERM Dept. Policy
PLNG207

LANDMARK PRESERVATION COMMISSION -

NOTICES OF DECISION OF LANDMARK

DESIGNATION OF PROPERTY
Maintained electronically since 2003. Pre-2003
paper files are stored offsite. All microfiche
stored in office.

PERM None PERM Dept. Policy
PLNG208

LANDMARK PRESERVATION COMMISSION -
LIST OF HISTORIC SITES PERM None PERM Dept. Policy
PLNG209

MAPS - SANBORN FIRE INSURANCE MAP

COLLECTION
Historical maps of lots, blocks, and structures
used in estimating potential risk for urban
structures; includes data on construction
material, height and function as well as location
of lot lines.
5 PERM PERM GC 34090(a)

Rev 5/2026 Records Retention Schedule - Planning

RECORDS RETENTION SCHEDULE - PLANNING
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
PLNG211

SUBDIVISION FILES
Lot splits/condo conversions. Includes
subdivision/condo logs. Maintained electronically
since 2003. Older files are in paper or on
microfiche.

PERM None PERM GC 34090(a)
PLNG213

USE PERMITS
Chron record of Use Permits. Maintained
electronically since 2003. Older files are in paper
or on microfiche.
5 PERM PERM Dept. Policy
PLNG214
VARIANCE AND USE PERMITS [PRE-1961]
One time permit - subject to Zoning Officer
approval. Organized by general area within the
City. Maintained in paper format.

None PERM PERM Dept. Policy
PLNG215

ZONING ADJUSTMENTS BOARD - NOTICES

OF DECISION
From 1979-2004 Notices of Decision were
maintained; after 2004, NODs were filed in the
Zoning Record by property, see PLNG220.

Maintained in paper format before 2020. All
electronic records since 2020.

PERM None PERM Dept. Policy
PLNG216

ZONING ADJUSTMENTS BOARD -
CAPTIONER’S RECORD
Records are maintained permanently as
historical and legal references because some
minutes are incomplete or nonexistent; see item
PLNG215. Maintained in paper and electronic
format.
2 PERM PERM Dept. Policy
PLNG217

ZONING ADJUSTMENTS BOARD - MINUTES
*Retention Note: Beginning in 2004, minutes
are filed with agenda packets.
5 PERM PERM* GC 34090
PLNG220

ZONING RECORD BY PROPERTY ADDRESS
Complete zoning files by address, including UP,
AUP, LPC, DRC, variances, subdivisions, condo
conversions, etc. Maintained in paper format
before 2004, with electronic format afterwards.
5 PERM PERM Dept. Policy

ADVANCE PLANNING
PLNG218

ZONING ORDINANCE - TEXT CHANGES
Changes in the Zoning Ordinance; 1948 to
present. 5 PERM PERM Dept. Policy

Rev 5/2026 Records Retention Schedule - Planning

RECORDS RETENTION SCHEDULE - PLANNING
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
PLNG219

ZONING ORDINANCE
1949-1983 are located at the records center, all
Zoning Ordinances after 1983* are located at the
Zoning office.
5 PERM PERM Dept. Policy
PLNG301

GENERAL PLAN AND OTHER AREA PLANS
Special and/or long-range program planning for
coordination of services and strategic planning
for the City. Includes the 1977 Master Plan,
working files and adopted Area Plans amending
the City’s Master Plan. Upon Council adoption of
any plan, working copies will be discarded, the
official record is located in the City Clerk’s Dept.
as a permanent document. Maintained in paper
format.
5 PERM PERM Dept. Policy
PLNG306
DESIGN REVIEW COMMITTEE – AGENDAS
Maintained in paper format before 2020. All
electronic records since 2020. CYE+3 5 CYE+8 Dept. Policy

BUILDING AND SAFETY
PLNG403

PERMITS, CONSTRUCTION-ASSOCIATED

DOCUMENTS, FINAL AFFIDAVITS
*Retention Note: Records kept in-office until
final inspection, then retained digitally.

Maintained electronically in the process
management software system as of January
2015. Paper records prior to January 2015
maintained permanently at offsite storage.

PERM None PERM* H&S 19850
PLNG404

PLANS - BUILDING (CONSTRUCTION
PLANS)
All buildings of any construction type, excluding
banks, financial institutions, and utility
companies.
*Retention Note:

Maintained electronically since
2015 and stored digitally in the process
management system and on the shared drive.

Paper Records Prior to 2015 are at Offsite
Storage.

PERM None PERM* H&S 19850
PLNG405

REPORTS WITH HOUSING DATA
Census Bureau - report of new privately owned
residential building or zoning permits issued
State Dept of Finance - Housing Unit Change
form.

PERM None PERM H&S 19850

Rev 5/2026 Records Retention Schedule - Planning

RECORDS RETENTION SCHEDULE - PLANNING
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
PLNG406

PSC (PERMIT SERVICE CENTER) CASHIER

DAILY RECORDS
Includes credit card slips and Cashier daily
reports prepared at the end of each day. All
other documents sent to Finance for processing.

CYE+2 4 CYE+6 Dept. Policy
PLNG407

EXTERIOR ELEVATED ELEMENTS FORMS
Inspection certification and exemption
declaration forms.
*Retention Note: paper submittals digitized for
permanent retention.

PERM NONE PERM* H&S 19850
HOUS111

HOUSING CODE ENFORCEMENT -

INSPECTION FILES
Maintained electronically. Paper files are
scanned and saved to the case archive once
case is closed.

CL+2 None CL+2 GC 34090
HOUS113

HOUSING CODE ENFORCEMENT -

PROPERTY LIENS
Inspections Special Assessment Tax Liens and
back-up information for yearly liens.

FYE+1 2 FYE+3 Dept. Policy
FIN205

ACCOUNTS OUTSTANDING AND PAYMENTS
- HOUSING INSPECTION 5 None 5 Dept . Policy
FIN206

PAYMENT RECEIPTS - HOUSING
INSPECTION 1 3 4 Dept . Policy
FIN207

BILLING ADJUSTMENTS - HOUSING
INSPECTION AA+1 3 AA+4 S tate of CA
Guidelines

ENERGY AND SUSTAINABLE DEVELOPMENT
PLNG502

ENERGY USAGE DATA FOR GHG

EMISSIONS
Spreadsheet received from AVA Energy and
PG&E. Maintained electronically.

CYE+2 None CYE+2 GC 34090
PLNG506

BUILDING EMISSIONS SAVING ORDINANCE
Compliance files. Paper records have been
digitized and uploaded to Salesforce. After 5
years, BESO assessments expire.

AE+2 None AE+2 Dept. Policy

Rev 5/2026 Records Retention Schedule - Planning

RECORDS RETENTION SCHEDULE - PLANNING
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

TOXICS MANAGEMENT
PLNG601

COMPLAINT FILES
Citizen complaints regarding stormwater, lead,
hazardous materials and emergency response.

Maintained in a database since 2014.
10 None 10 Dept. Policy
PLNG602

CERTIFIED UNIFIED PROGRAM AGENCY
(CUPA) SITE FILES
Hazardous Material Disclosure, Hazardous
Waste, Aboveground and Underground Storage
Tanks files/records, reports, inspections and
enforcement. Mostly electronic since 2020.

PERM None PERM Dept. Policy
PLNG603

INSPECTOR TRAINING FILES
CUPA programs/emergency response
documentation of instruction and training.

Maintained electronically by inspector.

CL+7 None CL+7 Dept. Policy
PLNG604

REMEDIATION
Contaminated sites monitoring wells, soil borings
and other remediation activities by site. Current
files maintained electronically.

Records Prior to 2025 are at offsite storage.

CYE+5 PERM PERM Dept. Policy
PLNG605

UNDERGROUND STORAGE TANKS
Plans, drawings, files and records not contained
in a CUPA site file. Maintained electronically.

PERM None PERM GC 34090(a)
Retention Codes
AA After Audit
AE After Expiration
CL Close/Completion
CYE Current Year End
FYE Fiscal Year End
US Until Superseded

Rev 5/2026 Records Retention Schedule - Planning

RECORDS RETENTION SCHEDULE – POLICE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

PROFESSIONAL STANDARDS DIVISION
POL102

BERKELEY POLICE - TRAINING AND

INFORMATION BULLETINS
Written directives issued by Chief of Police
detailing operational, technical, and procedural
instructions and/or guidelines on specific
subjects, one copy of rescinded and
current bulletins are kept permanently for
historical reference. Maintained in electronic
format in Lexipol since 2010. Records prior to
2010 are at offsite storage.

PERM None PERM Dept. Policy
POL103

GENERAL ORDERS/POLICE REGULATIONS
Rules and regulations governing the Berkeley
Police Department. Maintained in electronic
format in Lexipol since 2010. Records prior to
2010 are at offsite storage.

PERM None PERM Dept. Policy

PERSONNEL FILES
POL104a
Personnel files, excluding non-sworn Parking
personnel, of inactive Police employees,
including personnel complaints - destroy 5 yrs.
after termination from department, except for
personnel who retired prior to 1975 (see
POL104b). Maintained in paper format.

AT+5 None AT+5 Dept. Policy
POL104b
Personnel files for personnel who retired prior to
1975 must be maintained permanently due to
former retirement system. Maintained in paper
format.

PERM None PERM Dept. Policy

OFFICE OF THE CHIEF
POL201

INTERNAL AFFAIRS INVESTIGATIONS AND
COMPLAINT INVESTIGATIONS FILES and

DISCIPLINARY ACTION FILES, NO

SUSTAINED FINDINGS
Members of the public complaints with no
sustained findings. Held electronically and hard
copy.
9 None 9 Dept. Policy

Rev 5/2026 Records Retention Schedule - Police

RECORDS RETENTION SCHEDULE – POLICE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
POL202

INTERNAL AFFAIRS INVESTIGATIONS AND
COMPLAINT INVESTIGATIONS FILES and

DISCIPLINARY ACTION FILES, SUSTAINED

FINDINGS
Members of the public complaints with sustained
findings. Maintained both electronically and hard
copy.
15 None 15 PC 832.5(b)
POL203

INTERNAL AFFAIRS INVESTIGATIONS,

COMPLAINT INVESTIGATIONS FILES
Internal complaints with no sustained findings.

Held electronically or hard copy.
4 None 4 Dept. Policy
POL204

INTERNAL AFFAIRS INVESTIGATIONS,
COMPLAINT INVESTIGATIONS FILES and

DISCIPLINARY ACTION FILES
Internal complaints or observation of
misconduct with sustained findings. Held
electronically or hard copy.
15 None 15 PC 832.5(b)

INVESTIGATIONS DIVISION - SPECIAL ENFORCEMENT
POL301

CONFIDENTIAL INVESTIGATIONS
Currently maintained in paper format. CL+15 None CL+15 Dept. Policy

SUPPORT SERVICES
POL407

FINGERPRINT FILE
Original fingerprint cards are kept in physical
format. Inked palm cards are kept electronically.

Records prior to 2004 are at offsite storage.

Death or Age
80 None Death or Age
80 Dept. Policy
POL409

POLICE REPORT FILES
Official criminal offense investigative reports,
accident reports, non-criminal, and
miscellaneous, CONSOLIDATED ARREST
REPORTS (CAR).
*Retention Note: Prior to 1996 and 2011 to
current, all report files are kept PERM in police
database. Records from 1997-2010 are at offsite
storage.

PERM None PERM* Dept. Policy

Rev 5/2026 Records Retention Schedule - Police

RECORDS RETENTION SCHEDULE – POLICE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
POL410a

RECORD SEALING - NON-FACTUAL

INNOCENCE - ADULTS
Arrest records and narrative reports. In cases
where charges are dropped because victim fails
to show up, or the accused pleads “nolo” and
gets a reduced sentence.
*Retention Note: Records may be expunged
before 3 years by court order.

CL+3 None CL+3*
PC 851.8(a)
*Mandatory
Destruction upon
court order
POL410b

RECORD SEALING - NON-FACTUAL

INNOCENCE - JUVENILES
Arrest records and narrative reports. In cases
where charges are dropped because victim fails
to show up, or the accused pleads “nolo” and
gets a reduced sentence.

CL+5 None CL+5 WIC § 781
POL411a

RECORD SEALING - INNOCENT BY TRIAL -
ADULTS
Arrest records and narrative reports. In cases
where the accused is tried in court and the court
determines the accused is innocent, which
means the accused is factually innocent.

Maintained in electronic format from 2011
forward.
*Retention Note: Records may be expunged
before 3 years by court order.

CL+3 None CL+3*
PC 851.8(a)
*Mandatory
Destruction upon
court order
POL411b

RECORD SEALING - INNOCENT BY TRIAL -

JUVENILES
Arrest records and narrative reports. In cases
where the accused is tried in court and the court
determines the accused is innocent, which
means the accused is factually innocent.

Maintained in electronic format from 2011
forward.
*Retention Note: Records may be expunged
before 5 years by court order.

CL+5 None CL+5*
WIC § 781
*Mandatory
Destruction upon
court order

SUPPORT SERVICES - COMMUNICATIONS CENTER
POL501

TELECOMMUNICATION LOG
Log documenting computer requests from
officers. Scanned to PDF. 4 None 4 Dept. Policy
POL503

DISPATCH AUDIO RECORDS
180 Days None 180 Days State of California
Guidelines

Rev 5/2026 Records Retention Schedule - Police

RECORDS RETENTION SCHEDULE – POLICE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
POL504

COMPUTER AIDED DISPATCH RECORDS
Can be printed out from the system, but not
always. CL+3 None CL+3 State of California
Guidelines

SUPPORT SERVICES - CITY JAIL OPERATIONS
POL601

BOOKING JACKET - DETAINEE JACKET
Detainee Confinement form, consolidated arrest
report, property receipt, may include upgraded
strip search forms, Field Investigation Card,
Warrants, and misc.
*Retention Note: Beginning 2016, records
stored electronically. Records prior to 2016 are
at offsite storage.
7 None 7 Dept. Policy
POL603

JAIL SUPERVISOR LOGS
Logs documenting observations and unique
requirements of prisoners as well as any facility
abnormalities.
*Retention Note: Beginning 2016, records
stored electronically.

CYE+6 None CYE+6* State of California
Guidelines
POL604

REGISTRANT FORMS
Sex, arson, drugs, gangs
*Retention Note: Beginning 2017, records
stored electronically. Records prior to 2017 are
stored at offsite storage.

Life of
Registrant in
Jurisdiction
None
Life of
Registrant in
Jurisdiction*
State of California
Guidelines
POL605

JAIL SECURITY CAMERA RECORDINGS
13 Months None 13 Months State of California
Guidelines

INVESTIGATIONS - DETECTIVE BUREAU / CRIME SCENE UNIT
POL701

CRIME REPORTS - AUTO THEFT

INVESTIGATIONS
Police reports, stolen vehicle system entries and
cancellations, I.D. reports, photographs,
supporting documentation. Maintained
electronically.

CL+4 None CL+4 Dept. Policy
POL702

CRIME REPORTS - INVESTIGATIONS -
FRAUD
Police reports concerning embezzlements,
checks, credit cards, and purse and wallet thefts.

Maintained electronically.
4 None 4 CCP 337

Rev 5/2026 Records Retention Schedule - Police

RECORDS RETENTION SCHEDULE – POLICE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
POL703

CRIME REPORTS - JUVENILE

INVESTIGATIONS
Paperwork involving assistance in juvenile
investigations. Maintained electronically. 5 None 5 Dept. Policy POL704

CRIME REPORTS - INVESTIGATIONS -

HOMICIDE
Police reports involving homicides, assaults,
missing persons, dead bodies, suicide; homicide
files are permanent. Maintained electronically
since 2011. Paper records prior to 2011 at offsite
storage.

PERM None PERM Dept. Policy
POL705

CRIME REPORTS - INVESTIGATIONS -

PROPERTY CRIMES
Police reports concerning burglaries, arson,
grand thefts. Maintained electronically.
2 None 2 GC 34090
POL706

CRIME REPORTS - INVESTIGATIONS -

ROBBERY
Police reports concerning robberies, purse
snatches, weapons, guns. Maintained
electronically.
3 None 3 Dept. Policy
POL707

CRIME REPORTS - INVESTIGATIONS -

SEXUAL ASSAULT
Police reports concerning sexual assaults, sex
registrants, indecent exposure cases,
obscene/annoying phone calls, domestic
violence cases. Maintained electronically.
*Retention Note: Records are not part of Police
report. Used to monitor repeat offenders.
40 None 40* PC 680(f)(2)
POL708

PHOTOGRAPHIC NEGATIVES
Photographic negatives taken of crime scene
and accident investigations. Includes inmate
photographs. Film photography no longer used.
5 PERM PERM Dept. Policy
POL709

PHOTOGRAPHS AND PHOTOGRAPHIC

NEGATIVES - NON CASE-RELATED
Public relations, promotions, events,
ceremonies, staff photos. Film photography no
longer used.

CYE+5 PERM PERM Dept. Policy
POL710

PHOTOGRAPHIC/NEGATIVE LOG
Paper and database log of photos taken. PERM None PERM Dept. Policy

Rev 5/2026 Records Retention Schedule - Police

RECORDS RETENTION SCHEDULE – POLICE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
POL711

FIXED AUTOMATED LICENSE PLATE

READER (ALPR) - DATA
Readers attached to poles.
*Retention Note: Maintained electronically for
30 days unless data corresponds to a case or
hot list.
30 Days None 30 Days* Dept. Policy

SUPPORT SERVICES - WARRANT DETAIL
POL801

WARRANT FILES
Copies of original warrants and warrant tracking
information. Maintained electronically.
7 None 7 Dept. Policy
POL902

SEALED JUVENILE RECORDS
Prior arrest record sealed by court order. 5 None 5 WIC § 781(a)(1)A) with Court Order

INVESTIGATIONS - TRAFFIC / PARKING
POL1001a
ACCIDENT REPORTS - Non-Fatal
CL+2 None CL+2 State of California
Guidelines
POL1001b
ACCIDENT REPORTS - Fatal
PERM None PERM State of California
Guidelines
POL1002a PARKING CITATIONS, CLOSED CL+2 None CL+2 GC 34090 POL1002b PARKING CITATIONS, OPEN 5 None 5 Dept. Policy
POL1003

CITATIONS - VOID
Parking tickets issued in error or incorrectly. 30 days None 30 days Dept. Policy POL1007 MOBILE LICENSE PLATE READERS - DATA 30 days None 30 days Dept. Policy OPERATIONS – COMMUNITY SERVICES
POL1105

SECURITY CHECKS
Record receipt of homes and businesses
surveyed to indicate areas to improve or repair
to prevent burglaries and other crime.
2 None 2 GC 34090
Retention Codes
AT After Termination
CL Close/Completion
CYE Current Year End

Rev 5/2026 Records Retention Schedule - Police

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

ADMINISTRATION
PWKS602

SAFETY TAILGATE DOCUMENTS
Signatures of crew and safety subjects. CYE+2 5 CYE+7 Dept. Policy PWKS808 PRE & POST TRIP REPORTS
Commercial vehicles. 2 None 2 Dept. Policy
PWKS906 SAFETY DATA SHEETS PERM None PERM Dept. Policy
PWKS1108 TRAINING RECORDS AT+3 None AT+3 Dept. Policy

CAPITAL IMPROVEMENTS
PWKS201

CAPITAL IMPROVEMENTS - PROJECT FILES
Documents that support process and progress of
project to completion; including bidders list,
specifications, reports, plans, work orders,
schedules, ordinances and resolutions, board
and commission minutes, weekly project
minutes, etc.

CL+2 PERM PERM State of California
Guidelines
PWKS202

CAPITAL IMPROVEMENTS -

CONSTRUCTION FILES
Planning, design, construction, conversion or
modification of City-owned facilities, structures
and systems.

CL+2 PERM PERM State of California
Guidelines
PWKS203

CAPITAL IMPROVEMENTS - AGREEMENTS
CL+3 PERM PERM State of California
Guidelines

ENGINEERING
PWKS301
ENGINEER’S REPORTS
Streetlighting, underground assessment districts
and other types of projects.
10 PERM PERM Dept. Policy

Rev 5/2026 Records Retention Schedule - Public Works

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
PWKS302

CAPITAL IMPROVEMENT PROGRAM

PROJECT FILES-PLANS, SPECIFICATIONS

AND REPORTS (AND FOR FACILITIES
PROGRAM ONLY: SUBMITTALS, O&M
MANUALS, WARRANTIES, ETC.)
Plans, specifications and reports, including but
not limited to project survey files, environmental
impact reports, geotechnical reports, basis of
design reports and feasibility studies for storm,
streets sewer, sidewalk, facilities and other
infrastructure capital projects.

CL+2 PERM PERM Dept. Policy
PWKS303

PROJECT FILES - ALL OTHER DOCUMENTS
All other documents (excluding PWKS 302)
supporting progress of project from inception to
completion, including but not limited to meeting
minutes, consultant scope of work, engineers
list, bidders list, change orders, progress
payments, inspection logs, etc.
1 PERM PERM Dept. Policy
PWKS304

EASEMENTS AND ABANDONMENTS
Legal easements and abandonments across all
infrastructure programs including storm, streets,
sewer, sidewalk, facilities, and other
infrastructure capital projects.
5 PERM PERM GC 34090(a)
PWKS305

SURVEYING FILES
Monument records. Records are maintained
electronically.

PERM None PERM GC 34090(a)
PWKS306

ENGINEERING PERMITS
Permits for work in the public right of way,
including but not limited to, permits to excavate
by utilities and others, sidewalk construction, no
parking sign permits, etc.
5 PERM PERM Dept. Policy
PWKS307

ENCROACHMENT PERMITS
Encroachment permits in the public right of way,
including but not limited to, fences, walls, café
seating, parklets, balcony overhangs, etc.
5 PERM PERM GC 34090(a)
PWKS308

UTILITY, TRANSPORTATION AND OTHER

AGENCY AGREEMENTS AND FILES
Franchise agreements and correspondence
dealing with utility and transportation issues and
agencies. Other interagency agreements.
5 PERM PERM Dept. Policy

Rev 5/2026 Records Retention Schedule - Public Works

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
PWKS309

REGULATORY FILES
Documents for regulatory compliance including
annual and other reports, etc. Related to permits
for air quality, landfill, stormwater and other
regulatory permits. Most
Records are maintained
electronically. Some hard copies are maintained
on-site.

PERM None PERM Dept. Policy
PWKS310

SEWER LATERAL CERTIFICATE
Certificate and documents for complying with
BMC 17.24. May include notice of deficiency,
permit documents, review form, CCTV report,
enforcement letter, job card, application.

Maintained electronically since August 2024,
with paper records maintained for earlier
documents.
3 17 20 BMC 17.24.100

EQUIPMENT MAINTENANCE
PWKS403

VEHICLE REPLACEMENT
Received from the Fleet Manager for the
director's signature. Maintained in paper format. 5 None 5 Dept. Policy PWKS404

VEHICLE FILE
Registration and purchase documents; Includes
disposed vehicles. PERM None PERM Dept. Policy

FACILITIES ELECTRICAL
PWKS504

ELECTRICAL DIVISION WORK ORDERS
Work orders for all problems called in to
Electrical to be repaired/installed.

CYE+2 None CYE+2 GC 34090
PWKS505

EMERGENCY GENERATOR TEST
Marina lift stations, lift station test log book. 3 None 3 Dept. Policy PWKS508

RADIO MAINTENANCE RECORDS
Maintenance records of mobile and dash
mounted radios.
5 None 5 Dept. Policy
PWKS509

UNDERGROUND UTILITY DISTRICTS
Established Underground Utility Districts in
Berkeley - background files. Resolution and
report to Council filed in City Clerk Dept.
10 None 10 Dept. Policy

Rev 5/2026 Records Retention Schedule - Public Works

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

FACILITIES MAINTENANCE
PWKS601

BMD MAINTENANCE REQUESTS
Work orders for all maintenance repairs done by
Building Maintenance Division. CYE+2 None CYE+2 GC 34090 PWKS603 ELEVATOR CERTIFICATIONS US None US Dept. Policy PWKS604

FIRE SUPPRESSING SYSTEMS
Inspection Records US None US Dept . Policy
PWKS605

REPAIR AND MAINTENANCE OF FIRE

EXTINGUISHERS
Inspection Records US None US Dept . Policy

PROPERTY MANAGEMENT
PWKS701 LEASES CL PERM PERM Dept. Policy
PWKS702 APPRAISALS AV PERM PERM Dept. Policy

ZERO WASTE
PWKS804

SELF RECORDING WEIGHT SLIP
City vehicles only for afterhours drop-offs. 5 None 5
Cal. Code Regs.

Tit. 14, §
18995.2(e)
PWKS806

THIRD PARTY TICKET RECEIPTS AND LOG
For City Vehicles for Outbound materials to 3rd
party locations for disposal or recycling. Tickets
are maintained in Paper Format and the
information into the Zero Waste Scale Software
by Weighmaster city employees.
5 None 5
Cal. Code Regs.

Tit. 14, §
18995.2(e)
PWKS807

MONTHLY TRANSFER STATION REPORTS
Treasury receipts, computer reports, cash
reports, register receipts. Maintained in paper
format.
5 None 5
Cal. Code Regs.

Tit. 14, §
18995.2(e)
PWKS811

WEIGHMASTER CERTIFICATE
Weight slips for public and City vehicle drop-offs.

Maintained electronically in PC Scale and in
paper onsite.
5 None 5
Cal. Code Regs.

Tit. 14, §
18995.2(e)
PWKS812

DAILY DISPATCH OPERATIONS LOG
Sign-in/out log for time tracking for employee
start and end times. Used to create the
employee timesheets.
2 None 2 GC 34090

Rev 5/2026 Records Retention Schedule - Public Works

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
PWKS813

OFFICE VISITOR LOGS
For City employees and public visitors to track in
case of emergency. Paper format record. 2 None 2 GC 34090 PWKS814

SPECIAL PICKUP WORK ORDERS
Signed by staff after processing the order. Sent
to Finance for billing and copy maintained in PW
for disputed charge research as requested by
Finance.
2 None 2 Dept. Policy; GC
34090
PWKS815

DOCTOR'S CERTIFICATIONS
Certifications provided by residents for pickup
bin assistance due to medical disabilities.

Renewed annually. CONFIDENTIAL.

AE+2 None AE+2 Dept. Policy

STREETS AND UTILITIES
PWKS904

CLEAN CITIES
Includes mechanical sweeper record. 3 None 3 Dept. Policy PWKS907

STREET MAINTENANCE INCLUDING

SIDEWALK AND POTHOLE REPAIR
Requests for sidewalk repair and work orders.

Maintained electronically.

CL+2 None CL+2 Dept. Policy
PWKS909 STORM MAINTENANCE 3 None 3 Dept. Policy

TRANSPORTATION
PWKS910

TRAFFIC MAINTENANCE WORK ORDERS
Generated by Traffic Engineering or public. 3 2 5 Dept. Policy PWKS911 METER MAINTENANCE 2 None 2 Dept. Policy
PWKS1001

AREA PLANS - BIKE PLAN, PEDESTRIAN
PLAN, E.G.

Become amendments to the 1977 City Master
Plan or General Plan. When a plan is adopted,
the official record in the City Clerk Dept.
becomes permanent and division working files
are discarded.

PERM None PERM Dept. Policy
PWKS1002

TRANSIT SUBSIDY LISTS
Forms completed by employees to obtain
Ecopass transit subsidy.
5 None 5 Dept. Policy

Rev 5/2026 Records Retention Schedule - Public Works

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
PWKS1003a

TRAFFIC ENGINEER SYSTEMS - CURB

PAINTING
Location and specifications of parking
restrictions.

PERM None PERM Dept. Policy
PWKS1003b

TRAFFIC ENGINEER SYSTEMS - PAVEMENT

MARKINGS
Location and specifications for traffic control
striping and legends.

PERM None PERM Dept. Policy
PWKS1003c

TRAFFIC ENGINEER SYSTEMS - SIGN

LOCATION FILES
Location and specifications of traffic signs. PERM None PERM Dept. Policy PWKS1003d

TRAFFIC ENGINEER SYSTEMS - RED CURB

PERMITS
Legacy files of permits that were issued to
homeowners.

PERM None PERM Dept. Policy
PWKS1004

SIGNAL PRIORITY RATING
Numerical rating of City street intersections. 20 None 20 Dept. Policy PWKS1005

SPEED STUDIES
Radar speed studies. 5 None 5 Dept. Policy
PWKS1006

TRAFFIC VOLUME COUNTS
Traffic count on City streets. Maintained in
electronic format.
15 None 15 Dept. Policy
PWKS1007

NEIGHBORHOOD TRAFFIC MANAGEMENT
PLAN
Studies, reports, surveys (Neighborhood Traffic
Management Plans) for traffic calming and
mitigation.
5 5 10 Dept. Policy
PWKS1010

TRAFFIC IMPACT STUDIES
Incorporated into EIR; Planning maintains with
CEQA Study/Report.

CL+2 None CL+2 GC 34090

ENVIRONMENTAL COMPLIANCE
PWKS1101

MONTHLY DESIGNATED OPERATOR
INSPECTION 1 3 4 Dept . Policy
PWKS1102

UNDERGROUND STORAGE TANKS
Annual monitoring equipment certification, leak
detection maintenance, tank and line tests.
3 3 6 Dept. Policy

Rev 5/2026 Records Retention Schedule - Public Works

RECORDS RETENTION SCHEDULE - PUBLIC WORKS
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
PWKS1103

UNDERGROUND STORAGE TANKS
Written performance claims,
calibration/maintenance records, permit to
operate.
5 3 8 Dept. Policy
PWKS1104

UNDERGROUND STORAGE TANKS
Repairs/upgrades, as-built diagrams, financial
responsibility, closure report/notice.

PERM None PERM State of California
Guidelines
PWKS1106 HAZARDOUS WASTE MANIFESTS 3 PERM PERM Dept. Policy PWKS1107

HAZARDOUS WASTE STORAGE AREA
INSPECTIONS CYE+2 None CYE +2 Dept. Policy
PWKS1109

NON POINT DISCHARGE ELIMINATION

SYSTEM PERMIT
Sampling, records, compliance and monthly
inspections.

CL+2 3 CL+5
State Water
Resource Control
Board Order 97-
03-DWQ
PWKS1110 HAZARDOUS MATERIALS INCIDENT PERM None PERM Dept. Policy PWKS1112

BAY AREA AIR QUALITY MANAGEMENT

DISTRICT (BAAQMD)
Permit to operate. 1 3 4 Dept . Policy
PWKS1113

EAST BAY MUNICIPAL UTILITY DISTRICT
(EBMUD)
Permits, monitoring, discharge reports, relevant
correspondence. Maintained electronically.
3 None 3 Dept. Policy
PWKS1114

WASTE TIRE MANIFEST RECORDS
3 None 3
14 CCR
§ 18459.3: (a) &
(b)
PWKS1115

STORM WATER POLLUTION PREVENTION
PLAN
Includes the plan and updates. US+5 None US+5
State Water
Resource Control
Board Order 97-
03-DWQ
Retention Codes
AE After Expiration
AT After Termination
AV Administrative Value
CL Close/Completion
CYE Current Year End
US Until Superseded

Rev 5/2026 Records Retention Schedule - Public Works

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
MAY 19, 2026
To: Honorable Mayor and Members of the City Council
From: Paul Buddenhagen, City Manager
Submitted by: Henry Oyekanmi, Director, Finance
Subject: Contract: Granicus for Short-Term Rental Monitoring and Tax Compliance

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a contract with Granicus for short-term rental monitoring and tax compliance in an amount not to exceed $450,000 for the term of June 1, 2026 to May 31, 2029 with an option to extend 2 years for an additional $350,000 for a total NTE amount of $800,000. The City will piggyback off OMNIA cooperative agreement Region 14 ESC – TX 159768

FISCAL IMPACTS OF RECOMMENDATION
The cost of the contract is not to exceed $450,000 and will bring in a projected $4.2M in revenue over the first 3 years.

CURRENT SITUATION AND ITS EFFECTS
The City brings in approximately $1,400,000 per year in short term rental taxes due to this software monitoring the short-term rental sites and ensuring tax compliance.

Effective January 1, 2026, local agencies are required to satisfy noticing requirements for certain contracts for services that meet the criteria outlined in Government Code Section 3504.1 as amended by AB 339. This project does not meet the criteria in Government Code Section 3504.1 and is exempt from the noticing requirement.

BACKGROUND
Many cities, including Berkeley, have seen an increase in short-term rentals (“STR”) facilitated by online rental platforms, such as AirBnB, FlipKey, HomeAway and VRBO.

Short-term rentals were prohibited in Berkeley, until the Council passed Ordinance No. 7,521-N.S. adding BMC 23.314. With the new ordinance, the City needed a way to regulate STR’s and ensure they were compliant with the required transient occupancy tax (“TOT”) and other fees as stipulated in the adopted ordinance. The software services provided by Granicus are needed to identify, tax and regulate short-term rentals. Additionally, the expanding technology-enabled STR market and the various platforms it uses requires continuous monitoring by a professional firm or individual utilizing custom made software to enable the City to accomplish its goals.

Contract: Granicus for Short-Term Rental Monitoring CONSENT CALENDAR and Tax Compliance MAY 19, 2026

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects or opportunities associated with this contract.

RATIONALE FOR RECOMMENDATION
After reviewing several options, staff recommend continuing with Granicus and taking advantage of competitive pricing by piggybacking off OMNIA cooperative agreement Region 14 ESC – TX 159768

ALTERNATIVE ACTIONS CONSIDERED
None. This a software system that the City does not have the capacity to write or maintain.

CONTACT PERSON
Aundra Richards, Contract Administrator, Finance Department, 510-981-7324 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT: GRANICUS FOR SHORT TERM RENTAL MONITORING AND TAX

COMPLIANCE
WHEREAS, Granicus provides software services that monitors short-term rentals and ensures tax compliance that brings in a projected $1.4M in revenue per year; and WHEREAS, the software services provided by Granicus are necessary to ensure that short-term rentals facilitated by online rental platforms, such as AirBnB, FlipKey, HomeAway and VRBO comply with the City’s Short-Term Rental Ordinance; and WHEREAS, the City can piggyback off the OMNIA cooperative agreement Region 14 ESC – TX 159768 to receive the best pricing available; and WHEREAS, funding in the amount of $450,000 is available for the first three years and $350,000 for the additional two-year option, in the General Fund; and WHEREAS, this contract is exempt from the noticing requirements set forth in Government Code Section 3504.1.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to execute a contract with Granicus for Short term rental monitoring and tax compliance in an amount not to exceed $450,000 for the term of January 1, 2026 to June 30, 2029 with a two year option to extend through June 30, 2031 for an additional $350,000 for a total NTE amount of $800,000 over five years.

The City will piggyback off OMNIA cooperative agreement Region 14 ESC – TX 159768

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Paul Buddenhagen, City Manager
Submitted by: Henry Oyekanmi, Director, Finance
Subject: New Contract: First Shield Security for Citywide Security Services

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a contract and any amendments with First Shield Security to provide security services at various City locations and facilities in an amount not to exceed $3,080,000 for the term of July 1, 2026 to June 30, 2029 with two one-year options for a total of 5 years and a total not to exceed $5,207,000 including a $600,000 contingency and subject to the City’s annual budget appropriation process.

FISCAL IMPACTS OF RECOMMENDATION
Funds will be available in each individual department’s annual budget for both the 3-year and 5-year proposed options.

CURRENT SITUATION AND ITS EFFECTS
Security services are necessary for multiple City facilities to ensure the safety of both the public and City staff. The contract for the current security services provider, Allied Universal, will expire on June 30, 2026. The City released a new RFP (Specification number 26-11771-C) for security services on February 27th. The City hosted a mandatory walkthrough of all the sites which was attended by over 25 companies and advertised the RFP for 6 weeks.
3 Y ears Opt 1 Opt 2
011-51-505-520-2038-000-444-612990 200,000$ 71,000.00$ 73,000.00$ 158-51-503-520-0000-000-451-612990 400,000$ 142,000.00$ 146,000.00$ 601-54-627-734-3023-000-472-612990 380,000$ 135,000.00$ 139,000.00$ 608-52-544-590-0000-000-472-612990 280,000$ 99,000.00$ 102,000.00$ 636-54-624-697-0000-000-472-612990 312,000$ 111,000.00$ 114,000.00$ 673-54-624-697-0000-000-472-612990 1,108,000$ 392,000.00$ 403,000.00$ T otal 2,680,000.00$ 950,000.00$ 977,000.00$ Contingency 400,000.00$ 100,000.00$ 100,000.00$ Not to E xceed 3,080,000.00$ 1,050,000.00$ 1,077,000.00$

New Contract: First Shield Security for CONSENT CALENDAR Citywide Security Services May 19, 2026

On April 14, 2026, seventeen responses were received. The selection panel consisted of representatives from the following departments -- Public Works, Parks, Recreation and Waterfront, the Library, Finance, and HHCS. The selection committee reviewed and discussed all 17 proposals. Eleven proposals met all of the requirements of the RFP. The selection panel reviewed the final eleven proposals in-depth and ranked them. After reading the proposals, holding multiple review sessions with the review panel and careful evaluation, First Shield Security was selected as the most responsive proposer with the highest level of qualification to meet City needs. The Library, while part of the RFP process, will enter into its own contract.

Currently, Allied Universal Security Service provides Citywide unarmed security services throughout the City at several facilities. Allied Universal has security guards stationed at City Hall located at 2180 Milvia, the Corporation Yard located at 1326 Allston Way, the Transfer Station located at 1201 2nd Street, the Berkeley Marina Waterfront, 1947 Center Street, the Adult Mental Health Clinic located at 2640 Martin Luther King Jr. Way, and at several other locations within the City. The services provided by security staff protect both City staff and residents at these locations. Funds will be available in each individual department’s annual budget for the 5 proposed years.

Choosing First Shield Security to provide Citywide security services is a Strategic Plan Priority Project, advancing our goal to create a resilient, safe, connected, and prepared city.

Effective January 1, 2026, local agencies are required to satisfy noticing requirements for certain contracts for services that meet the criteria outlined in Government Code Section 3204.1 as amended by AB 339. This project does not meet the criteria in Government Code Section 3504.1 and is exempt from the noticing requirement.

BACKGROUND
Unarmed security guard services are contracted by the City to perform routine patrol and access control duties at various City facilities. The Guard services have a regular schedule for each location and occasionally provide additional security for ad-hoc services, special events, and commission meetings. Allied Universal has been providing security services since 2020.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects or opportunities.

RATIONALE FOR RECOMMENDATION
After a thorough, multi-department review, the City selected First Shield Security as the best vendor to meet City needs.

ALTERNATIVE ACTIONS CONSIDERED
None.

New Contract: First Shield Security for CONSENT CALENDAR Citywide Security Services May 19, 2026

CONTACT PERSON
Aundra Richards, Contract Administrator, Finance, 510-981-7324 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT: FIRST SHIELD SECURITY FOR CITYWIDE SECURITY SERVICES WHEREAS, Security services are necessary for multiple City facilities to ensure the safety of both the public and City staff; and
WHEREAS, the contract for security services at each of these various locations and facilities will expire June 30, 2026, and a Request for Proposal (RFP) was duly advertised in February 2026; and
WHEREAS, the City received seventeen proposals that were evaluated based on the selection criteria, and First Shield Security attended the mandatory walkthrough and was ranked the highest based on its technical proposal, qualifications, experience, training, references and price; and
WHEREAS, funding in the amount of $3,080,000 is available in various department funds for the first three years of the contract term with two 1-year options for an additional $1,050,000 for year four and $1,077,000 for year five; and WHEREAS, a $400,000 contingency is included in the contract for ad-hoc services, special events, and commission meetings in the first three years of the contract and an additional $100,000 contingency in each of the 1-year options; and WHEREAS, this contract is exempt from the noticing requirements set forth in Government Code Section 3504.1.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the proposal by First Shield Security is accepted by the Council of the City of Berkeley and that the City Manager is authorized to execute a contract and any amendments with First Shield Security for Citywide security services at various city locations and facilities for an amount not to exceed $3,080,000 for the period of July 1, 2026 through June 30, 2029 with the option to extend for two additional 1-year periods for a total of 5 years for a total not to exceed $5,207,000 including a $600,000 contingency and subject to the City’s annual budget appropriation process.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Paul Buddenhagen, City Manager
Submitted by: Scott Gilman, Director, Health, Housing, and Community Services Subject: Joint Homekey+ Application for Supportive Housing in People’s Park at 2556 Haste St.

RECOMMENDATION
Adopt two Resolutions approving the following actions in support of a Homekey+ program funding allocation by:

1. Authorizing the City Manager or designee to prepare and submit a joint application with Satellite Affordable Housing Associates (SAHA) to the State of California Housing and Community Development (HCD) Department’s Homekey+ program for Supportive Housing in the People’s Park project, which will provide permanent supportive housing for people experiencing homelessness.

2. Authorizing the City Manager or designee to take all necessary actions for the City’s participation in HCD’s Homekey+ program, including entering into HCD’s Standard Agreement and any amendments.

3. Authorizing the City Manager or designee to execute all original or amended documents or agreements necessary to effectuate these actions.

FISCAL IMPACTS OF RECOMMENDATION
If the joint application to the Homekey+ program is successful, the total award of up to $35,000,000 (to be split between capital and operating expenses) will go to SAHA. HCD requires the eligible applicant, the City, to be the recipient of funds. If the application is awarded, the City will pass the funds through to SAHA, or SAHA SHIPP, L.P, the Special Purpose Entity (SPE) created by SAHA to own and operate the project.

The City has an existing funding reservation intended for this project of just over $14,359,593 to support the project’s construction and operating expenses; no new City funds will be allocated with this Council action.

CURRENT SITUATION AND ITS EFFECTS
SAHA requested that the City jointly apply for Homekey+ funding to support the construction and operation of its Supportive Housing in People’s Park Project. This project, to be located at 2556 Haste St., is planned to be a 110-unit affordable

Joint Homekey Application for Supportive Housing in People’s Park CONSENT CALENDAR May 19, 2026

apartment project serving low-income households and previously unhoused individuals earning between 10% and 50% AMI.

On December 14, 2021, with resolution 70,135-N.S., Council approved the reservation of $14,359,593 in Housing Trust Fund (HTF) dollars to support the development of Supportive Housing in People’s Park. On February 10, 2026, with Resolution 72,124 N.S., Council extended the existing HTF reservation. Of the $14,359,593, $10,909,593 is for development of the project, and $3,450,000 is for operating subsidies. SAHA intends to use the Homekey+ funds to fill gaps in financing and will apply for the maximum eligible amount of $35 million.

SAHA signed an Exclusive Negotiation Agreement (ENA) with the University of California, Berkeley (the University) in December 2025. Since then, SAHA applied for and was awarded $8 million in Alameda County Measure W funds to support the project. The City also holds an award of $13,926,261 in loan funding and $2,758,957 in grant funding from HCD’s No Place Like Home (NPLH) program, which was awarded in June of 2022 before SAHA took over development of the project. In addition to Homekey+, the development team intends to pursue 4% tax credits and Project Based Vouchers (PBVs). If SAHA is successful, the project could begin construction in 2027.

To meet the eligibility requirements of HCD’s Homekey+ program, the City must jointly apply with the development team and provide matching funds. The application will list the City’s $14,359,593 HTF reservation as the required capital match. In order for the project to receive the Homekey+ funds, the City will be required to enter into the State’s Standard Agreement, which will require the project to remain affordable for 55 years.

The City may be required to accept a portion of the project’s liability as a condition of the joint Homekey+ application. Any mitigation of such risk will be part of a side agreement negotiated between the City and SAHA and will include indemnification terms as well aseach party’s respective responsibilities.

BACKGROUND
Homekey+ is a program funded by Proposition 1 to build permanent supportive housing for veterans and other individuals with mental health and/or substance use disorders.

HCD released the Homekey+ NOFA on November 23, 2024, and then released an amended NOFA on March 27, 2026. The amendment states that applications are now being accepted for projects pursuing tax credits. This makes the Supportive Housing in People’s Park project eligible. HCD will accept and announce Homekey+ awards on a first come, first served basis. Homekey+ applications require participation of a public entity, and entities are required to use HCD’s Homekey+ resolution template, which must be adopted as written.

The City has partnered on three successful Homekey or Homekey+ applications to date.

In 2021, the City jointly applied with Bay Area Community Services (BACS) and Memar Properties for the Golden Bear Inn, which is located at 1620 San Pablo Avenue and was formerly operated as a 44-room hotel. The project reached full occupancy in

Joint Homekey Application for Supportive Housing in People’s Park CONSENT CALENDAR May 19, 2026

January 2023 and serves chronically homeless households, with services provided by Housing Consortium of the East Bay (HCEB). In 2023, the City jointly applied with Memar Properties and HCEB during the third round of Homekey funding for the University Inn located at 1461 University. The 43-unit project is occupied, and renovations will be completed in May 2026. Most recently, the City jointly applied with Insight Housing for Homekey+ funding for their MLK House property, located at 2942 Martin Luther King, Jr. Way. Insight anticipates starting rehab work in summer 2026 and will serve 11 formerly unhoused veterans.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no environmental sustainability effects directly associated with the recommendations in this report. If the City’s funding application is successful, the project will be constructed in accordance with City of Berkeley green building requirements.

RATIONALE FOR RECOMMENDATION
Participation in a joint Homekey+ application with SAHA for the Supportive Housing in People’s Park project will support people experiencing homelessness in Berkeley and will bring permanent supportive housing units for that population online in the next few years.

ALTERNATIVE ACTIONS CONSIDERED
The City could decline to participate in the Homekey+ program. Since that would not be consistent with the City’s Strategic Plan to increase affordable housing opportunities, staff is recommending participation as described above.

CONTACT PERSON
Kelly deWolfe, Community Development Project Coordinator, HHCS, (510) 981-5424 Attachments:
1: Resolution – Approval to Submit Joint Application with Satellite Affordable Housing Associates
2: Resolution of the Governing Body of City of Berkeley Authorizing Joint Application to and Participation in the HOMEKEY+ Program

RESOLUTION NO. ##,###-N.S.

APPROVAL TO SUBMIT JOINT APPLICATION WITH SATELLITE AFFORDABLE HOUSING ASSOCIATES FOR HOMEKEY+ FUNDS FOR SUPPORTIVE HOUSING IN PEOPLE’S PARK LOCATED AT 2556 HASTE ST.

WHEREAS, on December 14, 2021, by Resolution No. 70,135-N.S., City Council approved the reservation of $14,359,593 in Housing Trust Funds (HTF) to support the construction and operations of Supportive Housing in People’s Park project; and WHEREAS, on February 10, 2026, by Resolution No. 72,124-N.S., City Council approved the extension of $14,359,593 in HTF reserved funds to support the construction and operations of Supportive Housing in People’s Park project; and WHEREAS, in December 2025, Satellite Affordable Housing Associates (SAHA) signed an Exclusive Negotiation Agreement (ENA) with the University of California, Berkeley to be the developer of the project; and
WHEREAS, on March 27, 2026, the State of California Housing and Community Development Department (“HCD”) released an amended Notice of Funding Availability for $2.2B of Homekey+ funds, making the project eligible to apply; and WHEREAS, in order for SAHA to pursue HCD funding through the Homekey+ program, SAHA must submit a joint application with the City of Berkeley; and WHEREAS, the City may be required to accept a portion of the project’s liability as a condition of the joint Homekey+ application, though the risk may be mitigated by a side agreement negotiated between the City and SAHA or its Special Purpose Entity (SPE), SAHA SHIPP, L.P.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that it approves the submission of a joint application with SAHA or SAHA SHIPP, L.P for the Homekey+ application for Supportive Housing in People’s Park.

BE IT FURTHER RESOLVED that the City Manager shall work to mitigate risk to the City from serving as a joint applicant, including negotiating an agreement with SAHA or SAHA SHIPP, L.P regarding mutual responsibilities.

BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute in the name of Applicant the Homekey+ Program Application Package and the Homekey+ Program Documents as required by HCD for participation in the Homekey+ program.

BE IT FURTHER RESOLVED that the City Manager, or designee, is hereby authorized to execute all original or amended documents or agreements to effectuate this action; a signed copy of said documents, agreements, and any amendments will be kept on file in the Office of the City Clerk.

RESOLUTION NO. ##,###-N.S.

Supportive Housing in People’s Park

RESOLUTION OF THE GOVERNING BODY OF CITY OF BERKELEY AUTHORIZING JOINT APPLICATION TO AND PARTICIPATION IN THE HOMEKEY+ PROGRAM WHEREAS, the Department of Housing and Community Development (“HCD”) has issued a Notice of Funding Availability, dated November 26, 2024 (“NOFA”), for the Homekey+ Program (“Homekey+” or “Program”). HCD has issued the NOFA for Homekey+ grant funds pursuant to Health and Safety Code Section 50675.1.3 (Assem.

Bill No. 140 (2021-2022 Reg. Sess.), § 20.) Health and Safety Code Section 50675.1.5 (Assem. Bill No. 531 (2023-2024 Reg. Sess.); Section 14184.402 of the Welfare and Institutions Code; Section 5891.5 of the Welfare and Institutions Code; and Round 5 and 6 of the Homeless Housing, Assistance and Prevention (HHAP) grant program. (Assem.

Bill No. 129 (Chapter 40, Statutes 2023) and Assem. Bill No. 166 (Chapter 48, Statutes 2024), respectively; and
WHEREAS, City of Berkeley (“Applicant”) desires to jointly apply for Homekey+ grant funds with Satellite Affordable Housing Associates (“SAHA”) and/or their Special Purpose Entity (“SPE”), SAHA SHIPP, L.P, therefore, Applicant is joining SAHA in the submittal of an application for Homekey+ funds (“Application”) to HCD for review and consideration; and
WHEREAS, HCD is authorized to administer Homekey+ pursuant to the Multifamily Housing Program (Chapter 6.7 (commencing with Section 50675) of Part 2 of Division 31 of the Health and Safety Code. Homekey+ funding allocations are subject to the terms and conditions of the NOFA, the Application, the HCD-approved STD 213, Standard Agreement (“Standard Agreement”), and all other legal requirements of the Homekey+ Program.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that SAHA or its affiliate SAHA SHIPP, L.P, in coordination with the City Manager, is hereby authorized and directed to submit a joint Application to HCD in response to the NOFA, and to jointly apply for Homekey+ grant funds in a total amount not to exceed $35 million.

BE IT FURTHER RESOLVED that if the Application is approved, SAHA or its affiliate SAHA SHIPP, L.P is hereby authorized and directed to enter into, execute, and deliver a Standard Agreement in a total amount not to exceed $35 million, any and all other documents required or deemed necessary or appropriate to secure the Homekey+ funds from HCD and to participate in the Homekey+ Program, and all amendments thereto (collectively, the “Homekey+ Documents”).

BE IT FURTHER RESOLVED that SAHA or its affiliate SAHA SHIPP, L.P acknowledges and agrees that it shall be subject to the terms and conditions specified in the Standard Agreement, and that the NOFA and Application will be incorporated in the Standard Agreement by reference and made a part thereof. Any and all activities, expenditures, information, and timelines represented in the Application are enforceable through the

Standard Agreement. Funds are to be used for the allowable expenditures and activities identified in the Standard Agreement.

BE IT FURTHER RESOLVED that the City Manager or their designee is authorized to execute the Application and the Homekey+ Documents on behalf of SAHA or its affiliate SAHA SHIPP, L.P. for participation in the Homekey+ Program.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Paul Buddenhagen, City Manager
Submitted by: Scott Gilman, Director, Health, Housing, and Community Services Subject: Joint Homekey+ Application for the Insight Housing’s North Berkeley BART Permanent Supportive Housing Project

RECOMMENDATION
Adopt two Resolutions approving the following actions in support of a Homekey+ program funding allocation by:

1. Authorizing the City Manager or designee to prepare and submit a joint application with Insight Housing (Insight) to the State of California Housing and Community Development (HCD) Department’s Homekey+ program for the North Berkeley BART (NBB) Permanent Supportive Housing (PSH) project, which will provide permanent supportive housing for people experiencing homelessness.

2. Authorizing the City Manager or designee to take all necessary actions for the City’s participation in HCD’s Homekey+ program, including entering into HCD’s Standard Agreement and any amendments.

3. Authorizing the City Manager or designee to execute all original or amended documents or agreements necessary to effectuate these actions.

FISCAL IMPACTS OF RECOMMENDATION
If the joint application to the Homekey+ program is successful, the total award of up to $45,000,000 (to be split between capital and operating expenses) will go to Insight.

HCD requires the eligible applicant, the City, to be the recipient of funds. If the application is awarded, the City will pass the funds through to Insight or a Special Purpose Entity (SPE) created by Insight to own and operate the project.

The City has an existing funding reservation intended for this project for $9,010,000. No new City funds will be allocated with this Council action.

CURRENT SITUATION AND ITS EFFECTS
Insight requested that the City jointly apply for Homekey+ funding to support the construction and operation of its NBB PSH project for formerly homeless individuals.

The project, to be located at 1750 Sacramento Street, is planned to have 85 studio and 1-bedroom units serving homeless individuals and veterans.

Joint Homekey Application for Supportive Housing in People’s Park CONSENT CALENDAR May 19, 2026

The City’s funding reservation of $9,010,000 for the NBB PSH project includes $641,509 in predevelopment funds approved by Council with Resolutions No. 70,643- N.S. and 70-991-N.S. and $8,368,491 in development funds City Council approved on February 10, 2026 with Resolution 72,124-N.S.

In addition to City funds, Insight has secured predevelopment loan funding for the project from Bay Area Housing Finance Authority for $250,000 and annual operating subsidies of over $1.3 million from 50 project-based vouchers (PBV) from the Berkeley Housing Authority, over $1 million from 35 Veterans Affairs Supportive housing (HUD- VASH) vouchers, and $372,000 from the Alameda County Behavioral Health Services.

Insight intends to pursue 4% tax credits and funding from Federal Home Loan Bank’s Affordable Housing Program. If the Homekey+ application is successful, the project could begin construction in 2027.

To meet the eligibility requirements of HCD’s Homekey+ program, the City must jointly apply with the development team and provide matching funds. The application will list the City’s funding reservation of $9,010,000 as the required capital match. In order for the project to receive the Homekey+ funds, the City will be required to enter into the State’s Standard Agreement, which will require the project to remain affordable for 55 years. The City may be required to accept a portion of the project’s liability as a condition of the joint Homekey+ application. Any mitigation of such risk will be part of a side agreement negotiated between the City and Insight and will include indemnification terms as well as each party’s respective responsibilities.

BACKGROUND
Homekey+ is a program funded by Proposition 1 to build permanent supportive housing for veterans and other individuals with mental health and/or substance use disorders.

HCD released the Homekey+ NOFA on November 23, 2024 and then released an amended NOFA on March 27, 2026. The amendment states that applications are now being accepted for projects pursuing tax credits. This makes the NBB Insight PSH project eligible. HCD will accept and announce Homekey+ awards on a first come, first served basis. Homekey+ applications require participation of a public entity, and entities are required to use HCD’s Homekey+ resolution template, which must be adopted as written.

To date, the City has partnered on three successful Homekey or Homekey+ applications. In 2021, the City jointly applied with Bay Area Community Services (BACS) and Memar Properties for the Golden Bear Inn, which was formerly operated as a 44-room hotel. The project reached full occupancy in January 2023 and serves chronically homeless households, with services provided by Housing Consortium of the East Bay (HCEB). In 2023, the City jointly applied with Memar Properties and HCEB during the third round of Homekey funding for the University Inn located at 1461 University. The 43-unit project is occupied, and renovations will be completed in May 2026. Most recently, the City jointly applied with Insight Housing for Homekey+ funding

Joint Homekey Application for Supportive Housing in People’s Park CONSENT CALENDAR May 19, 2026

for their Martin Luther King House property. Insight anticipates starting rehab work in summer 2026 and will serve 11 formerly unhoused veterans.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no environmental sustainability effects directly associated with the recommendations in this report. If the City’s funding application is successful, the project will be constructed in accordance with the City of Berkeley’s green building requirements.

RATIONALE FOR RECOMMENDATION
Participation with Insight in a joint Homekey+ application for the NBB PSH project will support people experiencing homelessness in Berkeley and will bring permanent supportive housing units for that population online within the next few years.

ALTERNATIVE ACTIONS CONSIDERED
The City could decline to participate in the Homekey+ program. Since that would not be consistent with the City’s Strategic Plan to increase affordable housing opportunities, staff is recommending participation as described above.

CONTACT PERSON
Asavari Devadiga, Community Development Project Coordinator, Health, Housing, and Community Services, (510) 981-5426
Attachments:
1: Resolution
2: Resolution

RESOLUTION NO. ##,###-N.S.

APPROVAL TO SUBMIT JOINT APPLICATION WITH INSIGHT HOUSING FOR HOMEKEY+ FUNDS FOR INSIGHT’S NORTH BERKELEY BART PERMANENT

SUPPORTIVE HOUSING PROJECT
WHEREAS, on December 13, 2022, by Resolution 70,643-N.S., the City Council approved the reservation of $500,000 to support master planning and predevelopment activities related to the development of affordable housing at the North Berkeley BART site; and
WHEREAS, on July 25, 2023, by Resolution 70,991-N.S., the City Council approved the reservation of $1,500,000 for supporting master planning and predevelopment activities relate to the development of affordable housing at the North Berkeley BART site; and WHEREAS, Insight Housing’s North Berkeley BART Permanent Supportive Housing project (Project) is one of projects at the North Berkeley BART site; and WHEREAS, on June 25, 2024, the City Council adopted Resolution No. 71,428-N.S., which reserved $24,500,000 in Housing Trust Funds (HTF) for the North Berkeley BART project for a period of no more than 24 months from the resolution date; and WHEREAS, on June 25, 2024, the City Council adopted Resolution No. 71,428-N.S., which authorized no more than $3,000,000 of the $24,500,000 reservation available for predevelopment activities at the North Berkeley BART project; and WHEREAS, on February 10, 2026, by Resolution No. 72,124-N.S., the City Council approved extending the funding reservation of $21,500,000 for the North Berkeley BART project for no more than 24 months from the date of the resolution; and WHEREAS, by Resolutions No. 70,643-N.S., 70-991-N.S., and 72,124-N.S., the City Council approved $9,010,000 in support of the Project; and WHEREAS, on March 27, 2026, the State of California Housing and Community Development Department (“HCD”) released an amended Notice of Funding Availability for $2.2B of Homekey+ funds, making the Project eligible to apply; and WHEREAS, in order for Insight Housing to pursue HCD funding through the Homekey+ program, Insight must submit a joint application with the City of Berkeley; and WHEREAS, the City may be required to accept a portion of the Project’s liability as a condition of the joint Homekey+ application, though the risk may be mitigated by a side agreement negotiated between the City and Insight Housing.

May 19, 2026

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that it approves the submission of a joint application with Insight Housing or their affiliate for the Homekey+ application for the Project.

BE IT FURTHER RESOLVED that the City Manager shall work to mitigate risk to the City from serving as a joint applicant, including negotiating an agreement with Insight Housing regarding mutual responsibilities.

BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute in the name of Applicant the Homekey+ Program Application Package and the Homekey+ Program Documents as required by HCD for participation in the Homekey+ program.

BE IT FURTHER RESOLVED that the City Manager, or designee, is hereby authorized to execute all original or amended documents or agreements to effectuate this action; a signed copy of said documents, agreements, and any amendments will be kept on file in the Office of the City Clerk.

May 19, 2026

RESOLUTION NO. ##,###-N.S.

North Berkeley BART Permanent Supportive Housing project

A RESOLUTION OF THE GOVERNING BODY OF CITY OF BERKELEY AUTHORIZING JOINT APPLICATION TO AND PARTICIPATION IN THE HOMEKEY+ PROGRAM WHEREAS:

A. The Department of Housing and Community Development (“HCD”) has issued a Notice of Funding Availability, dated November 26, 2024 (“NOFA”), for the Homekey+ Program (“Homekey+” or “Program”). HCD has issued the NOFA for Homekey+ grant funds pursuant to Health and Safety Code Section 50675.1.3 (Assem. Bill No. 140 (2021-2022 Reg. Sess.), § 20.); Health and Safety Code Section 50675.1.5 (Assem. Bill No. 531 (2023-2024 Reg. Sess.); Section 14184.402 of the Welfare and Institutions Code; Section 5891.5 of the Welfare and Institutions Code; and Round 5 and 6 of the Homeless Housing, Assistance and Prevention (HHAP) grant program. (Assem. Bill No. 129 (Chapter 40, Statutes 2023) and Assem. Bill No. 166 (Chapter 48, Statutes 2024), respectively; and B. City of Berkeley (“Applicant”) desires to jointly apply for Homekey+ grant funds with Insight Housing (“Insight”), therefore, Applicant is joining Insight in the submittal of an application for Homekey+ funds (“Application”) to HCD for review and consideration; and
C. HCD is authorized to administer Homekey+ pursuant to the Multifamily Housing Program (Chapter 6.7 (commencing with Section 50675) of Part 2 of Division 31 of the Health and Safety Code. Homekey+ funding allocations are subject to the terms and conditions of the NOFA, the Application, the HCD-approved STD 213, Standard Agreement (“Standard Agreement”), and all other legal requirements of the Homekey+ Program.

THEREFORE, IT IS RESOLVED THAT:

1. Insight, in coordination with the City Manager, is hereby authorized and directed to submit a joint Application to HCD in response to the NOFA, and to jointly apply for Homekey+ grant funds in a total amount not to exceed $45 million.

2. If the Application is approved, Insight is hereby authorized and directed to enter into, execute, and deliver a Standard Agreement in a total amount not to exceed $45 million, any and all other documents required or deemed necessary or appropriate to secure the Homekey+ funds from HCD and to participate in the Homekey+ Program, and all amendments thereto (collectively, the “Homekey+ Documents”).

May 19, 2026

3. Insight acknowledges and agrees that it shall be subject to the terms and conditions specified in the Standard Agreement, and that the NOFA and Application will be incorporated in the Standard Agreement by reference and made a part thereof. Any and all activities, expenditures, information, and timelines represented in the Application are enforceable through the Standard Agreement.

Funds are to be used for the allowable expenditures and activities identified in the Standard Agreement.

4. The City Manager or their designee is authorized to execute the Application and the Homekey+Documents on behalf of Insight for participation in the Homekey+ Program.

CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Paul Buddenhagen, City Manager
Submitted by: Jen Louis, Chief of Police
Subject: Amendment to BMC Chapter 2.100 to Subject Pepper Spray to the Approval and Reporting Requirements of the Police Equipment Ordinance

RECOMMENDATION
Adopt the first reading of an Ordinance amending Berkeley Municipal Code Section

2.100.040 to add pepper spray to the list of police equipment subject to the approval processes and reporting requirements defined in Chapter 12.8 of the California Government Code and BMC Chapter 2.100, and to require reporting on the administration of first aid following each use of pepper spray.

CURRENT SITUATION AND ITS EFFECTS
On January 27, 2026, the City Council adopted the first reading of Ordinance No. 8,001–N.S., rescinding and replacing the Police Equipment and Community Safety Ordinance (Ordinance No. 7,760–N.S.) with the Police Equipment Ordinance. The new ordinance amended Section 2.100.040(A)(2), which previously included pepper spray among the additional categories of police equipment. The second reading of the Ordinance was adopted on February 10, 2026.

On March 10, 2026, the City Council unanimously adopted Resolution No. 72,159–N.S., rescinding the 1997 directive requiring the Berkeley Police Department to notify the City Council within seven days each time pepper spray is used. That resolution consolidated pepper spray reporting into the Police Department’s use of force reporting system and the Transparency Hub, while directing that the City Manager bring back an amendment to BMC Chapter 2.100 to restore pepper spray to the controlled equipment framework, including reporting on the administration of first aid.

BACKGROUND
Pepper spray was included as controlled equipment in the original Ordinance No. 7,760–N.S., adopted in May 2021. Under that framework, the Berkeley Police Department was required to submit impact statements, use policies, and annual reports covering pepper spray to the Police Accountability Board and City Council.

The 1997 Council directive requiring separate per-incident pepper spray notification predated current use of force reporting practices under Policy 300, the Transparency Hub and the statewide AB 481 reporting framework. Resolution No. 72,159–N.S. eliminated that standalone notification requirement while strengthening Transparency Hub reporting and directing this ordinance amendment.

FISCAL IMPACTS
There are no direct financial implications associated with this item beyond existing staff time required to incorporate pepper spray into the annual police equipment report.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
No environmental impacts have been identified as a result of the adoption of this ordinance.

CONTACT INFORMATION
Jen Louis, Chief of Police, (510) 981-5700

ATTACHMENTS

1. Ordinance

ORDINANCE NO. ##-###N.S.

AMENDMENT TO BMC CHAPTER 2.100 TO SUBJECT PEPPER SPRAY TO THE

APPROVAL AND REPORTING REQUIREMENTS OF THE POLICE EQUIPMENT

ORDINANCE
BE IT ORDAINED by the Council of the City of Berkeley as follows:

Section 1. Findings
A. On May 11, 2021, the City Council adopted Ordinance No. 7,760–N.S., the Police Equipment and Community Safety Ordinance, which included pepper spray as controlled equipment subject to local oversight and reporting.

B. On January 27, 2026, the City Council adopted the first reading of Ordinance No. 8,001–N.S., rescinding and replacing Ordinance No. 7,760–N.S. with the Police Equipment Ordinance, and during that meeting removed pepper spray from the additional categories of police equipment subject to local approval and reporting requirements listed in Section 2.100.040(A)(2). The second reading of the Ordinance was adopted on February 10, 2026.

C. On March 10, 2026, the City Council adopted Resolution No. 72,159–N.S., rescinding the 1997 pepper spray incident notification requirement while directing that the City Manager present an amendment to BMC Chapter 2.100 to the City Council to subject pepper spray to the approval and reporting requirements of the Police Equipment Ordinance, including the administration of first aid.

Section 2. That Berkeley Municipal Code Section 2.100.040 is amended to read as follows:

2.100.040 Additional City of Berkeley Standards.
(A) The following police equipment shall also be subject to the same approval processes and reporting requirements defined in Chapter 12.8 and herein:
(1) All specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code. (2) Batons 30 inches or longer in length.
(3) Pepper spray.
(B) In addition to reporting requirements of Government Code Section 7072, the annual report shall include:
(1) A summary of how the Police Equipment was used or deployed. "Deployment" shall mean any instance in which military equipment was pointed or aimed at an individual, or otherwise deployed, during an interaction. "Interaction" shall be defined as a situation in which an individual could reasonably believe the

deployment could be an attempt to gain compliance. "Deployment" shall not include the transport or wearing of military equipment. (a) Batons 30 inches or longer in length shall only be deemed "deployed" when used for management or control of crowds.
(2) If applicable, a breakdown of where Controlled Equipment was used geographically by individual police area. For each police area, the Police Department shall report the number of days or instances in which Controlled Equipment was used and what percentage of those daily reported uses were authorized by warrant and by non-warrant forms of court authorization. (3) Whether first aid was administered after a use of pepper spray. (C) For purposes of this Ordinance, "Impact Statement" means a publicly released, written document that includes, at a minimum, all of the following:
(1) Description: A description of each type of Controlled Equipment, the quantity sought, its capabilities, expected lifespan, intended uses and effects, and how it works, including product descriptions from the manufacturer of the Controlled Equipment.
(2) Purpose: The specific purpose or purposes that each type of Controlled Equipment is intended to achieve.
(3) Fiscal Cost: The fiscal cost of each type of Controlled Equipment, including the initial costs of obtaining the equipment, the costs of each proposed use, the costs of potential adverse impacts, and the annual, ongoing costs of the equipment, including operating, training, transportation, storage, maintenance, and upgrade costs.
(4) Impact: An assessment specifically identifying any potential impacts that the use of Controlled Equipment might have on the welfare, safety, civil rights, and civil liberties of the public.
(5) Mitigations: Specific, affirmative technical and procedural measures that will be implemented to safeguard the public from such impacts.
(6) Alternatives: Alternative method or methods by which the Police Department can accomplish the purposes for which the Controlled Equipment is proposed to be used, and rationale for selection over alternative methods. (7) Third Party Dependence: Whether use or maintenance of the Controlled Equipment will require the engagement of third party service providers. (Ord. 8001- NS § 4, 2026)
Section 3. Copies of this Ordinance shall be posted for two days prior to adoption in the display case located near the walkway in front of the Maudelle Shirek Building, 2134 Martin Luther King Jr. Way. Within 15 days of adoption, copies of this Ordinance shall be filed at each branch of the Berkeley Public Library and the title shall be published in a newspaper of general circulation.

Item Removed From
Agenda
This item has been removed from the agenda by the
City Manager.

If you have questions regarding this report, please
contact the person noted on the agenda.

City Clerk Department
2180 Milvia Street
Berkeley, CA 94704
(510) 981-6900
The City of Berkeley, City Council’s Website
https://berkeleyca.gov/your-government/city-council

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 19, 2025
To: Honorable Mayor and Members of the City Council
From: Paul Buddenhagen, City Manager
Submitted by: Wahid Amiri, Interim Director, Public Works Department Subject: Contract: B Bros Construction, Inc. for South Berkeley Senior Center Water Heater Replacement Project

RECOMMENDATION
Adopt a Resolution:

1. Approving plans and specifications for the South Berkeley Senior Center Water Heater Replacement Project (Specification No. 26-11781-C); and

2. Accepting the bid of B Bros Construction, Inc. as the lowest, responsive and responsible bidder; and

3. Authorizing the City Manager to execute a contract and any amendments, extensions, or change orders until the Project is completed in accordance with the approved plans and specifications for an amount not to exceed $578,514 which includes a contingency of $96,419 for the term of June 1, 2026, to June 30, 2027.

FISCAL IMPACTS OF RECOMMENDATION
Funding for this project is available in the Fiscal Year 2026 budget in the Measure T1 Funds.

Low bid by B Bros Construction, Inc.…………….………. $482,095 20% Contingency………………………………………….. $96,419
Total Construction Cost NTE $578,514 Fiscal Year 2026 Funding:

Measure T1 Phase 2 Fund: …………………………… $578,514

CURRENT SITUATION AND ITS EFFECTS
The South Berkeley Senior Center Water Heater Replacement Project was advertised for bids on February 25, 2026, and opened on March 26, 2026. The City received one bid in the amount of $482,095.

Contract: for B Bros Construction Inc. CONSENT CALENDAR for SBSC Water Heater Replacement May 19, 2025

Staff determined that B Bros Construction, Inc. is the lowest responsive and responsible bidder and recommends award of construction contract.

The existing water heating system has failed. Reliable hot water is essential for daily operations, including food services, sanitation, and program activities. Without reliable hot water service, the Senior Center would be unable to provide daily hot meal services and maintain essential programming for its clients. Failure to replace the system may result in continued service disruptions at the facility.

The proposed project will install high efficient electric heat pump water heaters, which comply with the latest building efficiency standards and support the City’s electrification and climate action goals.

Effective January 1, 2026, local agencies are required to satisfy noticing requirements for certain contracts for services that meet the criteria outlined in Government Code Section 3504.1 as amended by AB 339. This project does not meet the criteria in Government Code Section 3504.1 and is exempt from the noticing requirement.

BACKGROUND
The Judge Henry Ramsey Jr. South Berkeley Senior Center, located at 2939 Ellis Street, has been a vital community hub since opening in 1979, as Berkeley’s first senior center. Established through the leadership of Judge Henry Ramsey Jr. - a lawyer, educator, veteran, civil rights leader, and City Councilmember - the center reflects his vision of creating spaces where older adults could connect, engage, and access essential services. Situated in South Berkeley, a neighborhood long recognized for its African American cultural heritage and civic activism, the center continues to uphold Judge Ramsey’s legacy of equity, inclusion, and community service.

Today, the South Berkeley Senior Center remains a vital hub for social, recreational, and supportive programs that foster wellbeing and connection among older adults.

Services include daily congregate lunches, exercise and arts classes, cultural events, and educational workshops. The center’s social services staff also provide case management and referrals to help seniors access housing, health care, and transportation resources. Beyond senior-focused programs, the facility serves as an important community gathering space, hosting neighborhood meetings, nonprofit activities, and special events. Its multipurpose rooms, classrooms, and dining hall are used by a wide range of community groups, reinforcing the center’s welcoming, intergenerational character.

Many of the building systems are original, including the original gas-fired water heating system. In October 2025, the existing water heater exhibited signs of failing. Public Works immediately engaged the services of an architect to begin design of a replacement system.

Contract: for B Bros Construction Inc. CONSENT CALENDAR for SBSC Water Heater Replacement May 19, 2025

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The project supports the City’s climate action and building electrification goals by replacing the existing gas-fired water heater system with high efficiency electric heat pump water heaters. The new system will comply with the latest building efficiency standards, reduce greenhouse gas emissions, and improve energy efficiency at the facility while advancing the City’s sustainability objectives.

RATIONALE FOR RECOMMENDATION
The existing water heating system has failed. Replacing the hot water system is essential for daily operations, including food services, sanitation, and program activities. Without reliable hot water service, the Senior Center would be unable to provide daily hot meal services and maintain essential programming for its clients. Failure to replace the system may result in continued service disruptions at the facility.

ALTERNATIVE ACTIONS CONSIDERED
No alternative actions are recommended. Delaying the project would continue service disruption.

CONTACT PERSON
Wahid Amiri, Interim Director, Department of Public Works (510) 981-6396 Titus Chen, Associate Civil Engineer, Department of Public Works (510) 981-6410 Selam Mehari, Junior Public Work Engineer, Department of Public Works (510) 981 6633 Attachments:
1: Resolution
2: Bid Abstract

RESOLUTION NO. ##,###-N.S.

CONTRACT: B BROS CONSTRUCTION, INC. FOR SOUTH BERKELEY SENIOR CENTER WATER HEATER REPLACEMENT PROJECT; SPECIFICATION NO. 26- 11781-C, AT 2339 ELLIS STREET
WHEREAS, The project will replace an aged and failed water heating system at South Berkeley Senior Center, ensuring continued facility operations and compliance with health and safety requirements; and
WHEREAS, an invitation for bids (Plans and Specifications No. 26-11781-C) was duly advertised in February 25, 2026, and bids were opened on March 26, 2026, and B Bros Construction Inc. was determined to be the lowest responsive and responsible bidder; and
WHEREAS, funding in the amount of $578,514 which includes a contingency of $96,419 is available in the Measure T1 Phase 2 Fund; and
WHEREAS, this contract is exempt from the noticing requirements set forth in Government Code Section 3504.1.

NOW THEREFORE, BE IT RESOLVED that the Council of the City of Berkeley that the Plans and Specifications No. 26-11781-C for South Berkeley Senior Center Water Heater Replacement Project are approved.

BE IT FURTHER RESOLVED that the Council of the City of Berkeley accepts the bid of B Bros Construction, Inc. as the lowest responsive and responsible bidder.

BE IT FURTHER RESOLVED that the Council of the City of Berkeley authorizes the City Manager to execute a contract and any amendments, extensions, or change orders, until completion of the project in accordance with the approve plans and specifications with B Bros Construction, Inc. for South Berkeley Water Heater Replacement Project in an amount not to exceed $578,514, which includes a contingency in the amount of $96,419, for the term of June 1, 2026 to June 30, 2027. A record signature copy of the agreement and any amendments will be on file in the Office of the City Clerk.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Paul Buddenhagen, City Manager
Submitted by: Wahid Amiri, Interim Director, Public Works Department Subject: Contract: Bay Construction Co. for Transfer Station Aboveground Storage Tank

RECOMMENDATION
Adopt a Resolution:

1. Approving plans and specifications for Transfer Station Aboveground Storage Tank (Project), Specification No. 25-11733-C; and

2. Accepting the bid of Bay Construction Co. as the lowest, responsive and responsible bidder; and

3. Authorizing the City Manager to execute a contract and any amendments, extensions, or change orders until the Project is completed in accordance with the approved plans and specifications for an amount not to exceed $654,636.00, which includes a contingency of $109,106.00.

FISCAL IMPACTS OF RECOMMENDATION
Funding for this project is available in the Fiscal Year 2026 budget in Zero Waste Fund.

Low bid by Bay Construction Co.... ...........................................$638,000.00 20% Contingency $127,600.00
Total Construction Cost NTE $765,600.00
Fiscal Year 2026 Funding:

Zero Waste Fund …………………………… $765,600.00

CURRENT SITUATION AND ITS EFFECTS
The Project was advertised for bids on March 17, 2026, and bids were opened on April 7, 2026. The City received three bids ranging from $545,530.00 to $758,665.84. The lowest bidder was determined to be non-responsive. The lowest, responsive and responsible bidder was determined to be Bay Construction Co. Staff recommends that a construction contract for the Project be awarded to Bay Construction Co.

Contract: Bay Construction Co. for Transfer Station Aboveground Storage Tank CONSENT CALENDAR May 19, 2026

Since its construction, the Transfer Station has maintained an onsite diesel fueling source for City vehicles. As a result of California state mandate, SB 445, the existing underground diesel storage tanks were removed in November 2025. Currently the Transfer Station does not have an onsite diesel fueling source and is utilizing mobile fueling. This project will reestablish the Transfer Station’s onsite fueling source by installing a new aboveground diesel storage tank.

The Project advances the Strategic Plan goal to provide state-of-the-art, well- maintained infrastructure, amenities, and facilities.

Effective January 1, 2026, local agencies are required to satisfy noticing requirements for certain contracts for services that meet the criteria outlined in Government Code Section 3204.1 as amended by AB 339. This project does not meet the criteria in Government Code Section 3504.1 and is exempt from the noticing requirement.

BACKGROUND
The Transfer Station was constructed and began operation in 1983. It replaced the previous City landfill and has since served as the City's primary location for solid waste transfer and recycling operations. Effective September 25, 2014, SB 445 (Stats. 204, Ch. 547) required permanent closure of single-walled underground storage tanks (USTs) by December 31, 2025. The State Water Resources Control Board administers the CA Health & Safety Code and Code of Regulations sections concerning USTs, and penalties for non-compliance include fines of up to $5,000 per day per UST.

On September 9, 2025, Council approved plans and specifications and authorized the City Manager to enter into a construction contract with Bayview Industrial Services, Inc for removal of two USTs per Resolution No. 71,949 N.S. Two 10,000 gallon, single- walled underground diesel storage tanks on site were removed prior to the December 31, 2025, deadline.

Public Works engaged the services of an architectural consultant, structural engineer, and environmental consultant in 2024, to create the bid documents to replace those underground tanks with one aboveground tank.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
This project will address the City’s sustainability and climate goals by reducing the risk of tank leaks into the surrounding soil/groundwater. There are no anticipated negative environmental effects of this action.

RATIONALE FOR RECOMMENDATION
As a result of California state mandate, SB 445, the existing underground diesel storage tanks were removed in November 2025. As a result, the Transfer Station does not have an onsite diesel fueling source and is utilizing mobile fueling. During emergencies or supply disruptions, a municipal fuel depot helps guarantee that critical operations can

Contract: Bay Construction Co. for Transfer Station Aboveground Storage Tank CONSENT CALENDAR May 19, 2026

continue. A centralized fueling facility improves operational efficiency by allowing municipal vehicles to refuel quickly at a dedicated location, and gives the City more control over fuel inventory, usage tracking, and compliance for storage and environmental regulations.

ALTERNATIVE ACTIONS CONSIDERED
None. The City may choose not to proceed with installing the Aboveground Storage Tank at the Transfer Station. However, this would leave the Transfer Station without a consistent and reliable fueling source for essential operations and function. The Transfer Station would continue to rely on mobile funding, which adds a recurring expenditure to the Zero Waste Budget, and adds additional staff time procuring vendors and managing mobile fueling locations.

CONTACT PERSON
Priya Chopra, Associate Civil Engineer, Department of Public Works (510) 981-6338 Wahid Amiri, Interim Director, Public Works (510) 981-6396 Attachments:
1: Resolution
2: Bid Abstract

RESOLUTION NO. ##,###‑N.S.

CONTRACT: BAY CONSTRUCTION CO. FOR TRANSFER STATION
ABOVEGROUND STORAGE TANK; 1201 SECOND STREET

WHEREAS, to meet the California Water Resources Control Board requirements, the City removed two single-walled 10,000-gallon underground diesel storage tanks (USTs), associated piping, and fueling equipment at the Transfer Station prior to December 2025 per Resolution No. 71,949-N.S ; and

WHEREAS, the City will be installing one 10,000 gallon aboveground storage tank at the Transfer Station per Plans and Specifications; and

WHEREAS, an invitation for bids (Plans and Specifications No. 25-11733-C) were duly advertised, and Bay Construction Co. was determined to be the lowest responsive and responsible bidder; and
WHEREAS, funds are available in the FY 2026 budget in the Zero Waste Fund; and WHEREAS, this contract is exempt from the noticing requirements set forth in Government Code Section 3504.1.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the Plans and Specifications for Transfer Station Aboveground Storage Tank Project are approved.

BE IT FURTHER RESOLVED that the Council of the City of Berkeley accepts the bid of Bay Construction Co. as the lowest responsive and responsible bidder.

BE IT FURTHER RESOLVED that the Council of the City of Berkeley authorizes the City Manager, or designee, to execute a contract and any amendments, extensions or change orders, until completion of the project in accordance with the approved plans and specifications with Bay Construction Co. for the Transfer Station Aboveground Storage Tank in an amount not to exceed $654,636.00, which includes a contingency in the amount of $109,106.00. A record signature copy of the agreement and any amendments will be on file in the Office of the City Clerk.

City of Berkeley
Abstract of Bid Worksheet
For: Install of Above Ground Storage Tank and Removal of Tank Finance Department
Spec# 25-11733-C
General Services Division
Bidders Base Bid Bid
Bond Addendum 1 SC LW WF EBO OS NF
1 Gems 758,665.84 x x
2 Bay Construction 638,000 x x
3 Era Construction 545,530 x x
4 5
6 7
8 9
10 Bid Recorder: Borna Zandipour Date
Bid Opener: Roop Soorma Date
Project Manager: Priya Chopra Date
required w/ bid
Bid Date: 4/7/2026

Roopreet Soorma (Apr 7, 2026 15:12:49 PDT)
04/07/2026
04/07/2026

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Paul Buddenhagen, City Manager
Submitted by: Wahid Amiri, Interim Director, Public Works Subject: Contract: Bay Construction for Public Safety Building Jail Automation Upgrades

RECOMMENDATION
Adopt a Resolution:

1. Approving plans and specifications for Public Safety Building Automation Upgrades; and

2. Accepting the bid of Bay Construction as the lowest, responsive and responsible bidder; and

3. Authorize the City Manager to execute a contract and any amendments, extensions, or change orders until the project is completed in accordance with the approved plans and specifications for an amount not to exceed $1,308,973.00, which includes a contingency of $218,162.00.

FISCAL IMPACTS OF RECOMMENDATION
$1,090,811 of funding for this project is available in the Fiscal Year 2026 budget in the Capital Improvement Fund. Funding for future years is subject to Council’s approval of the proposed citywide Fiscal Years 2027-2028 Budget.

Low bid by Bay Construction $1,090,811.00
20% Contingency $ 218,162.00
Total Construction Cost NTE $1,308,973.00
Fiscal Year 2026 Funding:

Capital Improvement Fund: $1,090,811.00

CURRENT SITUATION AND ITS EFFECTS
The Berkeley City Jail is located in the Public Safety Building at 2100 Martin Luther King Jr. Way. The City Jail’s control panel and security systems are over 25 years old and have exceeded their expected service life.

Due to obsolescence, replacement parts are becoming increasingly difficult to obtain. If the control panel stops functioning, all jail cells and doors would need to be opened

Contract: Bay Construction for Public Safety Building Jail Automation Upgrades CONSENT CALENDAR May 19, 2026

manually using hard keys. This creates a life-safety concern for both staff and occupants of the facility.

This project was advertised for bids on November 3, 2025, under Specification No. 25- 11684-C. Bids were opened on December 11, 2025. The City Received three (3) bids in the amounts ranging from $1,090,811 to $1,975,000. The lowest responsive and responsible bidder was determined to be Bay Construction. Therefore, Staff recommends that a contract for the Project be awarded to Bay Construction.

The services provided through the contract will support the Strategic Plan goals of creating a resilient, safe, connected, and prepared city and providing state-of-the-art, well-maintained infrastructure, amenities, and facilities.

Effective January 1, 2026, local agencies are required to satisfy noticing requirements for certain contracts for services that meet the criteria outlined in Government Code Section 3504.1 as amended by AB 339. This project does not meet the criteria in Government Code Section 3504.1 and is exempt from the noticing requirement.

BACKGROUND
The Public Safety Building was constructed in 2000. In 2022, the Berkeley Police Department requested support from Public Works to fund and manage the jail automation upgrade project. The existing control panel and security systems have exceeded their expected service life, and replacement parts are increasingly difficult to obtain. This upgrade project is intended to address critical life-safety concerns.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identified environmental or climate impacts associated with the project.

RATIONALE FOR RECOMMENDATION
The existing control panel and security systems have exceeded their expected service life, and replacement parts are increasingly difficult to obtain. If the control panel stops functioning, all jail cells and doors would need to be opened manually using hard keys.

This creates a life-safety concern for both staff and occupants of the facility.

ALTERNATIVE ACTIONS CONSIDERED
No alternatives were considered, since the system is outdated and requires replacement.

CONTACT PERSON
Uriel Gonzalez, Assistant Public Works Engineer, Public Works (510) 981-6627 Titus Chen, Associate Civil Engineer, Public Works (510) 981-6410 Wahid Amiri, Interim Director, Public Works (510) 981-6396 Attachments:

Contract: Bay Construction for Public Safety Building Jail Automation Upgrades CONSENT CALENDAR May 19, 2026

1: Resolution
2: Abstract of Bids

RESOLUTION NO. -N.S.

CONTRACT: BAY CONSTRUCTION FOR THE PUBLIC SAFETY BUILDING

AUTOMATION UPGRADE PROJECT
WHEREAS, the Public Safety Building Jail requires a new security and control system to upgrade the detention area; and
WHEREAS, an invitation for bids (Plans and Specifications No. 25-11684-C) was duly advertised, on November 3, 2025; and
WHEREAS, Bay Construction was determined to be the lowest responsive and responsible bidder with a bid in the amount of $1,090,811; and WHEREAS, funds are available in the FY 2026 budget in the Capital Improvements Fund; and
WHEREAS, this contract is exempt from the noticing requirements set forth in Government Code Section 3504.1.

NOW THEREFORE, BE IT RESOLVED that the Council of the City of Berkeley authorizes the City Manager to execute a contract and any amendments, extensions, or change orders, until completion of the project in accordance with the approved plans and specifications with Bay Construction for the Public Safety Building Jail Automation Upgrade project at 2100 Martin Luther King Jr. Way, in an amount not to exceed $1,308,973.00, which includes a 20% contingency for unforeseen conditions. A record copy of the agreement and any amendments will be on file in the Office of the City Clerk.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Disaster and Fire Safety Commission
Submitted by: Greg Murphy, Chair
Subject: Draft Update to the Bike Plan

RECOMMENDATION
Direct staff to modify and revise the Draft Update to the Bike Plan dated July 29, 2025, to take into consideration recommendations from the DFSC noted below.1

SUMMARY
The DFSC believes that the Draft Update should align more clearly with existing City of Berkeley plans and policies, including Council’s June 17, 2025 Resolution Reaffirming Our Commitment to Vision Zero and Transportation-Related Plans and Policies;2 and specifically with the recently established Street Trauma Prevention (STP) program. We recommend the Council take into consideration recommendations from the DFSC noted below.

FISCAL IMPACTS OF RECOMMENDATION
As currently drafted, the Draft Update will not effectively meet its stated objective of serving as a “citywide planning document that presents recommendations for improving bicycle safety, comfort, and connectivity at a network level.” The Draft Update will therefore require substantial revisions. Costs associated with these revisions will vary depending on who performs them, and how.

CURRENT SITUATION AND ITS EFFECTS
The DFSC is concerned regarding the considerable emphasis in the Draft Update on street trauma response and the relative absence of strategies associated with street trauma prevention. Safer streets and efficient emergency response are mutually beneficial, and yet the language of trauma response as a policy priority over trauma prevention appears as an unstated bias throughout the report. A more balanced 1 City of Berkeley Bicycle Plan (July 2025). Produced by Alta. https://berkeleybikeplan.org/storage/app/media/uploaded-files/draft/DRAFT_Berkeley_Bike_Plan_08072025.pdf. 2Resolution Reaffirming Our Commitment to Vision Zero and Transportation-Related Plans and Policies (June 17, 2025). Consent Calendar. Mayor Adena Ishii (Author), Councilmember Lunaparra (Co-Sponsor), Councilmember Taplin (Co-Sponsor), Council Humbert (Co-Sponsor). https://berkeleyca.gov/sites/default/files/documents/2025-06- 17%20Item%2026%20Resolution%20Reaffirming%20Our%20Commitment.pdf

Draft Update to the Bike Plan CONSENT CALENDAR
May 19, 2026
2 approach is needed throughout the Draft Update that more clearly reflects: (1) existing City policies and plans; (2) the Council’s June 17, 2025, Resolution; and (3) the Council’s intentions in establishing the Street Trauma Prevention (STP) program at Berkeley Fire.

BACKGROUND
The DFSC shares the Council’s goal of “creating a safer, more sustainable, and equitable transportation system for all its travelers.” Toward this goal, the DFSC supported the creation of the Street Trauma Prevention Program under the management of Berkeley Fire in March 2024.3
The Duty Statement for the Street Trauma Prevention Program Manager states:
“STPPM will develop a Street Trauma Prevention Program and coordinate with multiple city departments, community organizations, and stakeholders to strengthen the Fire Department’s role in street safety improvements across the city, while ensuring the Fire Department continues to have access to respond to all emergencies.”4 The Transportation and Infrastructure Commission has also identified several problems in the Draft Update in their September 18, 20255 letter to Council., The DFSC concurs with the TIC that requiring numerous, separate and undefined studies before individual projects can move forward could set the stage for delaying or vetoing street safety improvements.

The May 2024 DFSC Memo to Council described the STP program as “a new initiative within the Department to support the transportation and infrastructure projects of Vision Zero,” and that “to be successful, this will require the Department to adopt street trauma prevention as a core element of its public safety mission, just as the fire service adopted a prevention function within its fire suppression mission over the last 50 years, with remarkable success.” The DFSC pointed out that on the current trajectory, traffic-related street trauma, and the demand for the Department’s EMS services that accompany it, is expected to increase alongside increases in housing density. The Department already reports that the growing number of EMS calls is taxing its resources and personnel.

RECOMMENDED ACTIONS:

1. Reiterate staff’s intention as discussed at the October 29, 2025 Disaster & Fire Safety Commission Meeting to use the July 15, 2025, Evacuation Time Study by KLD Associates as a technical resource amongst others and not as a policy document.
3 Revised Agenda Material for Supplemental Packet 1. Consent Calendar (May 7, 2025). Support the Fire Department to Fund a Program Manager II Position
4 Communication to the DFSC from BFD, dated 4/24/2005
5 Transportation and Infrastructure Commission, Regular Meeting Agenda (Sept 18, 2025) https://berkeleyca.gov/sites/default/files/legislative-body-meeting-agendas/2025-09-18%20Agenda%20packet.pdf.

See p. 58

Draft Update to the Bike Plan CONSENT CALENDAR
May 19, 2026
3 2. Modify the Draft Update to integrate the objectives of the STP program. In approving funding for the STP program, the Council called on Berkeley Fire to “(1) engage consistently and constructively in the City’s Vision Zero planning and implementation processes; (2) collaborate with other City departments, as well as the Fire Marshal, to advance Vision Zero and other policies; and (3) build an evidence-based approach to balancing street trauma response and prevention.” The purpose of the STP program and the charge by Council does not appear in the Draft Update. We recommend that greater emphasis be given in the Draft Update to the purpose of the STP program and the prevention charge to the Fire Department by Council.

3. Carefully evaluate the metrics used in assessing response times and their applicability to the City of Berkeley. The metrics used to evaluate Berkeley Fire’s response times are worth careful consideration, given their prominence in the Draft Update. Conditions in the hills vary considerably from those in the flats, for example, and the use of National Fire Protection Association (NFPA) values might be less relevant than comparing Berkeley Fire’s response times with those of comparable California cities.

RATIONALE FOR RECOMMENDATION
As presently drafted, the Draft Update to the Bike Plan does not adequately reflect existing policies and plans, nor does it reflect the balanced approach of the STP program or the wishes of Council as asserted in its June 17, 2025 Resolution. As a consequence, the Draft Update will require substantial revisions.

Vote: 6 Ayes: Katz, Wilson, Kinosian, Murphy, Gordon, Hertzer-Baptiste, Bradstreet Nays: 0
Abstain: 0

Absent: Dean, Darling

ALTERNATIVE ACTIONS CONSIDERED
None.

CITY MANAGER
The City Manager acknowledges and appreciates the Commission’s recommendations.

Although the DFSC feedback on the Draft Update to the Bike Plan was provided after the conclusion of the public comment period, staff coordinating the document’s update were present at the October 29, 2025 Disaster & Fire Safety Commission Meeting to engage in discussion with the DFSC. DFSC feedback was considered in development of the Final Draft Update to the Bike Plan and addressed as follows:

Recommendation 1: City Manager’s intention is to use the July 15, 2025, Evacuation Time Study by KLD Associates as a technical resource amongst others and not as a policy document.

Draft Update to the Bike Plan CONSENT CALENDAR
May 19, 2026
4 Recommendation 2: The current Budget Balancing Plan proposes removing the STP position from the budget– which would end the program. The City Manager concurs with the DFSC recommended actions to “(1) engage consistently and constructively in the City’s Vision Zero planning and implementation processes; (2) collaborate with other City departments, as well as the Fire Marshal, to advance Vision Zero and other policies; and (3) build an evidence-based approach to balancing street trauma response and prevention.” Given the budget situation, discussion of STP in the bike plan will remain limited.

Recommendation 3: The City Manager agrees that metrics used to evaluate Berkeley Fire’s travel times should carefully account for local conditions. The department’s current travel time performance objective is 5:00, which is 60 seconds longer than the NFPA recommendation and reflects the unique factors that affect travel times throughout the community.

CONTACT PERSON
Keith May, Deputy Fire Chief, 510-981-5508

[Commission Name]
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Transportation and Infrastructure Commission
Submitted by: Ren Zaro, Chairperson, Transportation and Infrastructure Commission Subject: Recommendation to Add Three Ceremonial Street Name Signs in honor of Daniel Ellsberg on Kittredge Street

RECOMMENDATION
Adopt a Resolution to install three ceremonial street name signs, saying Daniel Ellsberg Way, in honor of Daniel Ellsberg on Kittredge Street — one at each of the southwest corners of Kittredge at Milvia Street, Kittredge at Harold Way and Kittredge at Fulton Street.

FISCAL IMPACTS OF RECOMMENDATION
The funding required for the new signage and installation is estimated to not cost more than $2,400 and is available in the FY 2026 adopted budget in General Fund 011.

CURRENT SITUATION AND ITS EFFECTS
As part of its April 17, 2025, meeting, the Transportation and Infrastructure Commission (TIC) heard a request from the Western States Legal Foundation to install street signs in honor or Daniel Ellsberg on Kittredge Street between Milvia and Fulton streets.

At its October 16, 2025, meeting, the Commission took the following action to recommend to Council that they approve installing street signs in honor of Daniel Ellsberg:

Action: It was Moved / Seconded (Hothi / Fike) to recommend to the City Council to install three ceremonial street name signs in honor of Daniel Ellsberg on Kittredge Street at Milvia Street, Shattuck Avenue and Fulton Street in consultation with community members about the specific locations at each intersection.

Vote:

Ayes: Gattu, Hothi, Fike, Leung, Lutzker, Moss, Walton, Zaro Noes: None
Abstain: None

Absent: None
Excused: Scheider
Recused: None
Motion passed 8-0-0-0-1-0

Recommendation to Add Three Honorary Street Name Signs for CONSENT CALENDAR Daniel Ellsberg on Kittredge Street May 19, 2026

After an on-site meeting with community members on September 9, 2025, and engineering review, Public Works staff determined that the safest place to install ceremonial street signs along Kittredge Street is at Kittredge and Milvia, Kittredge and Harold and Kittredge and Fulton. Traffic Engineering staff determined that it would be unsafe to install ceremonial signs at the intersection of Kittredge and Shattuck Avenue.

This is a busy intersection where drivers and other road users need to focus on the regulatory and warning signs and signals for turns, lane assignments, direction of travel, yield, right of way, parking, bus stops and more. On top of these standard signs, this area is replete with banners, video kiosks and sidewalk ads that could distract people as they travel. More signs may confuse people and lead to last-second, unexpected movements at this very busy location, resulting in collisions.

BACKGROUND
Daniel Ellsberg was a Berkeley journalist, professor and dean of the UC Berkeley Graduate School of Journalism. His work greatly contributed to the release of the Pentagon Papers, which helped end the Vietnam War. He also worked towards denuclearization, informing people in the U.S. and the rest of the world about this issue.

This request was supported by Berkeley’s Peace and Justice Commission in 2024, and at the October 1, 2024 City Council meeting, the Council referred it to the Transportation and Infrastructure Commission for evaluation under the City's naming policy for public facilities.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There would be no environmental sustainability or climate impacts as a result of installing ceremonial street signs on Kittredge at Milvia St, Harold Way and Fulton St.

RATIONALE FOR RECOMMENDATION
The Transportation and Infrastructure Commission considered the naming request to be reasonable and appropriate, as Mr. Ellsberg had a positive impact on Berkeley and the world during his lifetime.

ALTERNATIVE ACTIONS CONSIDERED
None.

CITY MANAGER
The City Manager concurs with the content and recommendations of the Commission’s Report.

CONTACT PERSON
Mark Helmbrecht, Secretary, Transportation and Infrastructure Commission, 510-981- 6403
Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

INSTALLING THREE HONORARY STREET SIGNS FOR DANIEL ELLSBERG ON

KITTREDGE STREET AT MILVIA STREET, HAROLD WAY AND FULTON STREET WHEREAS, Daniel Ellsberg was a Berkeley journalist, professor and dean of the UC Berkeley Graduate School of Journalism whose work greatly contributed to the release of the Pentagon Papers, which helped end the Vietnam War, and who worked towards denuclearization, informing people in the U.S. and the rest of the world about this issue; and
WHEREAS, from the Western States Legal Foundation submitted a request to install street signs in honor of Daniel Ellsberg on Kittredge Street between Milvia and Fulton streets; and
WHEREAS, this request was supported by Berkeley’s Peace and Justice Commission in 2024; and
WHEREAS, the Transportation and Infrastructure Commission, at its meeting on April 17, 2025, heard a request to install three ceremonial street signs on Kittredge Street; and
WHEREAS, the Transportation and Infrastructure Commission, at its meeting on October 16, 2025, considered and took action by voting to recommend to the City Council to install three ceremonial street name signs in honor of Daniel Ellsberg on Kittredge Street.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City will install three ceremonial street name signs, saying Daniel Ellsberg Way, in honor of Daniel Ellsberg on Kittredge Street — one at each of the southwest corners of Kittredge at Milvia Street, Kittredge at Harold Way and Kittredge at Fulton Street.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take all necessary steps to implement this resolution, including the installation of appropriate signage.

Exhibits
A: "Daniel Ellsberg Way" Street Sign Plan

PUBLIC WORKS DEPARTMENT
Transportation Division
"Daniel Ellsberg Way" Street Sign Plan
January 9, 2026

Rashi Kesarwani
Councilmember, District 1

CONSENT CALENDAR
May 19, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Councilmember Rashi Kesarwani (Author), Councilmember Mark Humbert (Co-Sponsor)
SUBJECT: Referral to Incorporate Food Insecurity as a Funded Category in Future Community Agency Grant Funding Cycles

RECOMMENDATION
Referral to the City Manager to establish food insecurity as a funded category for the next Community Agency RFP process which will be released roughly late summer, 2027 through early 2028, and for subsequent funding cycles to ensure city funds are permanently allocated to address this key priority and maximize sustainability for relevant non-profits.

POLICY COMMITTEE RECOMMENDATION
On April 23, 2026, the Budget and Finance Committee adopted the following action:

M/S/C (Kesarwani/Tregub) to send the item to Council with a positive recommendation as amended to establish food insecurity as a funded category for the next community agency RFP process. Vote: All Ayes.

CURRENT SITUATION AND ITS EFFECTS
Bay Area Food Prices Continue to Rise Deepening the Food Insecurity Trend...

Between December 2024 and December 2025 food prices in the San Francisco Area increased by 4.3 percent, higher than any other household expense.1 As food prices rose, reliance on food assistance became less certain as the federal shut down suspended funding to the Supplemental Nutrition Assistance Program (SNAP) delaying assistance to families. This continued the trend of increasing food insecurity 1 U.S. Bureau of Labor Statistics, Consumer Price Index, San Francisco Area - December 2025:
https://www.bls.gov/regions/west/news-release/consumerpriceindex_sanfrancisco.htm#:~:text=3.0- ,Food,and%20shelter%20(+1.7%20percent).

2 2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7110 ● Fax: (510) 981-7111 E-Mail: [email protected]
as Federal food assistance had already declined when COVID era emergency food allotments ended, reducing CalFresh benefits (California’s food stamps program). A recent November 2025 poll by the Public Policy Institute of California showed that “three in ten Californians, and half of lower-income residents, say that they or someone in their household has reduced meals or cut back on food to save money.”2 …While the Future of Food Benefits Looks Bleak.

While Alameda County allocated over $8 million in October of 2025 to compensate for delayed CalFresh payments during the federal shut down, future access to food assistance is looking even more precarious. The budget reconciliation law H.R.1, signed in July 2025, implements roughly $186 billion in cuts to SNAP over the next 10 years. These cuts, the largest to food assistance ever, are estimated to affect most CalFresh households, reducing or eliminating altogether monthly benefits through state financing constraints and new eligibility requirements.3

BACKGROUND
Food Insecurity Impacts One in Five Californians. Limited or uncertain access to adequate food and nutrition can have long-term physical and mental health effects on adults and children alike.4 The number of food insecure individuals and families is steadily climbing and food banks throughout the state are struggling to keep up.

The Previous RFP to Support Food Assistance Providers Allocated Funds for Two Years Only. In August of 2024, the Berkeley Food Network (BFN), which provides a large on-site pantry, several neighborhood/community pop-up pantries, and home delivery of grocery boxes to over 130 households, was awarded the full amount of funds allocated to support food assistance programs. BFN also works with eligible community members to support their CalFresh application submissions. The RFP covered roughly 20 percent of their overall costs for FY 2024-25 and FY 2025-

26. Seventy percent of the funding by year went to program and operations staff directly supporting food sourcing, volunteer coordination, and food assistance program management. Thirty percent of the funding by year went to non-personnel costs, including office and food distribution supplies and equipment, and for subscriptions for core software. These funds will last through June of 2026. 2 Public Policy Institute of California: Statewide Survey - November 2025, Californians and Their Economic Well-Being: https://www.ppic.org/publication/ppic-statewide-survey-californians-and-their- economic-well-being-november-2025/
3 California Budget and Policy Center: Federal Funding Cuts to SNAP (CalFresh) Will Have Sweeping Impacts on Californians, September, 2025: https://calbudgetcenter.org/resources/federal-funding- cuts-to-snap-calfresh-will-have-sweeping-impacts-on-californians/ 4 California Association of Food Banks website:https://www.cafoodbanks.org/hunger-data-reports/

3 2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7110 ● Fax: (510) 981-7111 E-Mail: [email protected]
On January 30 2026 the Berkeley Food Pantry, a nonprofit organization providing emergency groceries to over 1,000 Berkeley and Albany households annually, closed its doors for good. This loss will put additional strain on the existing pantries, particularly as the effects of H.R.1 become more deeply felt.

This item has been revised to reflect new information about the availability of funds for which BFN is eligible to apply: funds from the City’s HOME-ARP award, as the original item included a referral to reissue and fund a Request for Proposal process to support food assistance providers. The HOME-ARP program, funded by the American Rescue Plan Act of 2021, provided grants to state and local governments for housing and supportive services for qualifying vulnerable populations. Some of the city’s award funds have been underutilized due to certain regulatory constraints.

Staff have determined that addressing food insecurity is a suitable use of these funds that also addresses a high priority need for the City. Staff recommend awarding the available funds through a new procurement process to address food insecurity in the FY 2027 and FY 2028 fiscal years. BFN has been notified of this funding opportunity and will be applying for this grant.

RATIONALE FOR THIS REFERRAL
Overall, the cost of living in California is among the highest in the nation with housing costs and food prices outpacing other states.5 While the City’s RFP process for community agency funding ensures resources are allocated to key priorities such as housing, education and job training, it does not directly address food insecurity.

Allocating funds to reissue an RFP for Berkeley-based food assistance programs will ensure food insecure households are more readily served over the next two years.

Establishing food insecurity as a permanent funded category for the community agency funding cycle will maximize sustainability for those relevant, and much needed, agencies.

FISCAL IMPACT
Staff time to manage the RFP process and award the HOME-ARP funds, and to develop and incorporate the RFP into future funding cycles.

ENVIRONMENTAL IMPACTS
There is no significant environmental impact associated with this referral. 5 LAHomes.com: “California Cost of Living [2025]: How Expensive Is It to Live in California, posted by Courney Korb, April 16, 2025: https://www.lahomes.com/blog/california-cost-of-living-guide/

4 2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7110 ● Fax: (510) 981-7111 E-Mail: [email protected]

CONTACT PERSON
Councilmember Rashi Kesarwani, District 1 (510) 981-7110 Attachments (1):

Referral for Development of Request for Proposal (RFP) to Support Berkeley-Based Non-Profit Food Assistance Providers Serving Food Insecure Households

Rashi Kesarwani
Councilmember, District 1

ACTION CALENDAR
June 25, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Councilmember Rashi Kesarwani (Author) and Councilmembers Mark Humbert and Susan Wengraf (Co-Sponsors)
SUBJECT: Referral for Development of Request for Proposal (RFP) to Support Berkeley-Based Non-Profit Food Assistance Providers Serving Food Insecure Households

RECOMMENDATION
Refer to the City Manager to develop and fund a Request for Proposal (RFP) process to support Berkeley-based non-profit food assistance providers serving food insecure households. Funds are intended for (but not limited to) the following needs:
● Expansion of capacity to serve more people experiencing food insecurity, such as one-time purchase of equipment;
● Hiring of additional staff to serve more people; and/or ● Other emerging needs to be determined.

Refer $200,000 annually in funding to the biennial FY 2024-25 to FY 2025-26 budget process to fund qualified proposals resulting from the RFP.

POLICY COMMITTEE RECOMMENDATION
On May 16, 2024, the Health, Life Enrichment, Equity & Community Committee adopted the following action: M/S/C (Kesarwani/Bartlett) to send the item to the City Council with a positive recommendation and with an added amendment:
 Refer the issue of food assistance to the Community Agency RFP process the next time the RFP is developed.

CURRENT SITUATION AND ITS EFFECTS
Community Agency RFP Does Not Directly Address Food Insecurity . . . The RFP process for community agency funding is one of the City’s mechanisms to ensure City funds are allocated to agencies addressing key priorities, such as housing, education, and job training. However, the RFP does not directly address food insecurity. . . . But Food Prices Are On the Rise and Federal Pandemic-Related Food Aid Ended Earlier This Year. From August 2022 through August 2023, food prices in the San

2 2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7110 ● Fax: (510) 981-7111 E-Mail: [email protected]
Francisco area increased by 4.5 percent.1 At the same time, federal food assistance associated with the pandemic ended earlier this year in March 2023. When the pandemic began in 2020, recipients of CalFresh (California’s food stamps program) were allotted the maximum benefit available for their household size, likely contributing to rising enrollment over the last several years. When the emergency allotments ended, CalFresh benefits were reduced, sometimes dramatically. For some single-person households, CalFresh benefits dropped from $281 to as little as $23 per month.2 As a result, food banks throughout the state are seeing increasing numbers of people served.

Berkeley-Based Non-Profit Food Assistance Providers Report Increasing Demand.

The Berkeley Food Pantry is a non-profit organization providing emergency groceries to Berkeley and Albany residents four days per week, two hours each day.3 The Berkeley Food Network (BFN) provides an on-site pantry in addition to mobile pantries throughout the city and distribution to other local pantries like the Berkeley Food Pantry.4 Both organizations have reported significant increases in the number of households they are serving in recent years, as shown in Exhibit 1.

Exhibit 1: Growth in Number of Households Served (2021-2023) Berkeley Food Pantry
Number of Households
Served
Berkeley Food Network
Number of Households
Served
Sept. 2021 766 1,518
Sept. 2022 1,047 2,601
Sept. 2023 1,290 3,182
Overall Percent Growth
(Sept. 2021-Sept. 2023)

68.4% 109.6%
Sources: Berkeley Food Pantry and Berkeley Food Network Alameda County Community Food Bank Reports a 52 Percent Increase in Food Distribution. The Oakland-based Alameda County Community Food Bank (ACCFB), which partners with more than 400 institutions to provide food assistance to Alameda County families and individuals, reports an increase in demand throughout the county. The ACCFB has gone from distributing 38 million pounds of food during pre-COVID years to 58 million pounds of food most recently.5 As of October 2, 2023, 11.4 percent of Alameda County 1 U.S. Bureau of Labor Statistics, Consumer Price Index, San Francisco Area - August 2023:
https://docs.google.com/document/d/11ri1T7aIsDOPOnwV3Ob_OmQXFXKgF36dwIviZbvxvTI/edit 2 Cal Matters August 8, 2023 article: “How Hungry is California? Millions Struggle to Eat Well in an Abundant State” https://calmatters.org/explainers/california-hunger-crisis/#2b5159b1-a710-41cb- 839b-aac1ea2791e4
3 Berkeley Food Pantry’s website for a full description of services provided:
https://www.berkeleyfoodpantry.org/
4 Berkeley Food Network’s website for a full description of services and programs provided:
https://www.berkeleyfoodnetwork.org/who-we-are/about/
5 Alameda County Community Food Bank website: https://www.accfb.org/about-us/what-we-do/

3 2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7110 ● Fax: (510) 981-7111 E-Mail: [email protected]
residents are experiencing food insecurity–up three percent from just April 10, 2023, shortly after the federal pandemic-related food assistance ended.6

BACKGROUND
Food Insecurity Impacts One in Five Californians. Limited or uncertain access to adequate food and nutrition can have long-term physical and mental health effects on adults and children alike.7 The number of food insecure individuals and families is steadily climbing and food banks throughout the state are struggling to keep up.

Increasing Demand for Food Assistance Is Impacting the Wider Bay Area. The Food Bank of Contra Costa and Solano, for instance, is now serving 350,000 people across the two counties monthly, which is double their pre-pandemic levels of service. The San Francisco-Marin food bank went from serving 32,000 households weekly to more recently serving 56,000 households weekly. Food banks throughout the state are functioning more like supermarkets in terms of peoples’ regular food procurement venue rather than sources of emergency aid.8

FISCAL IMPACT
$200,000 annually to fund the RFP, and staff time to develop the RFP and review and select qualified proposals.

ENVIRONMENTAL IMPACT
There is no significant environmental impact associated with this referral.

CONTACT PERSON
Councilmember Rashi Kesarwani, District 1 (510) 981-7110 6 California Pulse Website for Alameda County: https://stanford-datalab.github.io/covid-19- ca/alameda/#food-insufficiency
7 California Association of Food Banks website:https://www.cafoodbanks.org/hunger-data-reports/ 8 Cal Matters June 12, 2023 article: “A Catastrophic Hunger Crisis? California Food Banks are Being Flooded by Families Seeking Help:” https://calmatters.org/california-divide/2023/06/california-food- banks/

CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Councilmember Terry Taplin (Author), Councilmember Mark Humbert (Co-Sponsor), Mayor Adena Ishii (Co-Sponsor), and Councilmember Brent Blackaby (Co-Sponsor)
Subje
ct: Berkeley Humane’s 12th Annual Pints for Paws Fundraiser: Relinquishment of Council Office Budget Funds from General Funds and Grant of Such Funds

RECOMMENDATION
Adopt a resolution approving the expenditure of an amount not to exceed $500 per councilmember, including $500 from Councilmember Taplin, to support Berkeley Humane’s 12th Annual Pints for Paws Fundraiser.

FISCAL IMPACTS OF RECOMMENDATION
There are no impacts to the General Fund. The mayor and councilmembers can each contribute up to $500 from their discretionary office budget.

BACKGROUND
Berkeley Humane is hosting their 12th Annual Pints for Paws Fundraiser on June 6, 2026. Each year, in collaboration with local brewers and beverage vendors, Berkeley Humane raises money to save the lives of shelter pets and support Berkeley Humane.

Berkeley Humane is a private, nonprofit 501(c)(3) organization governed by a dedicated volunteer board of directors that works on behalf of Berkeley Humane and the animals in our community. They have provided over 135 years of trusted service and dedication to Berkeley and the East Bay.

Berkeley Humane serves the people and animals of our community by providing life- saving programs for cats and dogs, cultivating compassion, and strengthening the human-animal bond. Because the well-being of animals reflects the well-being of our community, Berkeley Human engages minds, hearts, and hands to provide care for dogs and cats in the East Bay. Between the years 2017 and 2022, Berkeley Humane facilitated the adoption of over 5,500 animals, performed over 43,000 medical procedures, fostered over 4,000 animals, and distributed over 224,000 pounds of pet food.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
None.

Berkeley Humane CONSENT CALENDAR
12th Annual Pints for Paws Fundraiser May 19, 2026

CONTACT PERSON
Councilmember Terry Taplin, Council District 2, 510-981-7120 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

AUTHORIZING THE EXPENDITURE OF SURPLUS FUNDS FROM THE OFFICE

EXPENSE ACCOUNTS OF THE MAYOR AND COUNCILMEMBERS FOR A GRANT

TO PROVIDE PUBLIC SERVICES FOR A MUNICIPAL PUBLIC PURPOSE WHEREAS, Councilmember Taplin has surplus funds in his office expenditure account (budget code 011-11-102-100-0000-000-411); and
WHEREAS, a private 501(c)(3) non-profit tax-exempt corporation, Berkeley Humane, seeks funds in the amount of $500 to support their continued fundraising; and WHEREAS, the provision of such services would fulfill the following municipal public purpose: ensuring humane treatment of animals and bringing needed pets into the homes of wanting families.

NOW, THEREFORE, BE IT RESOLVED by the council of the City of Berkeley that funds relinquished by the mayor and councilmembers from their Council Office Budget, up to $500 amount per office, shall be granted to Berkeley Humane to support their 12th Annual Pints for Paws Fundraiser.

CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Councilmember Terry Taplin (Author), Councilmember Ben Bartlett (Cosponsor), Councilmember Cecilia Lunaparra (Cosponsor), and Councilmember Brent Blackaby (Cosponsor)
Subject: 100 Black Men of the Bay Area’s Tommie Smith Youth Track Meet:

Relinquishment of Council Office Budget Funds from General Funds and Grant of Such Funds

RECOMMENDATION
Adopt a resolution approving the expenditure of an amount not to exceed $500 per councilmember, including $500 from Councilmember Taplin, to support 100 Black Men of the Bay Area’s Tommie Smith Youth Track Meet.

FISCAL IMPACTS OF RECOMMENDATION
There are no impacts to the General Fund. The mayor and councilmembers can each contribute up to $500 from their discretionary office budget.

BACKGROUND
100 Black Men of the Bay Area has partnered with Cal Athletics to host the Tommie Smith Youth Track Meet in Berkeley for nearly two decades. After a two year hiatus where the Tommie Smith Youth Track Meet was hosted at Chabot College, 100 Black Men of the Bay Area and Cal Athletics are proud to bring the signature community event back to its home in Berkeley, the historic Edwards Field, on May 23 and 24, 2026.

The Tommie Smith Youth Track Meet is much more than an athletic event—it is a celebration of the hard work, commitment, and support of the hundreds of volunteer coaches, parents, businesses, community-based organizations, and government agencies that have helped uplift the children of the Bay Area. Thousands of young athletes have competed in the Tommie Smith Youth Track Meet and many have matriculated to colleges and universities nationwide.

The Tommie Smith Youth Track Meet builds on the goals of 100 Black Men of the Bay Area’s Youth Movement Program, which is designed to establish healthy food choice habits among marginalized youth, encourage youth to embrace a culture of structured physical fitness, and prepare youth for academic and career success. 100 Black Men of the Bay Area’s programs seek to enhance character development and inspire teamwork

100 Black Men of the Bay Area CONSENT CALENDAR
Tommie Smith Youth Track Meet May 19, 2026 in a positive environment that leads to confidence, self-empowerment, and the drive to succeed.

Olympic gold medalist and social icon Dr. Tommie Smith and his wife Delois Smith have helped recruit world-class athletes to train coaches and athletes, solicited clothing, shoes, and equipment for young athletes, and conducted fitness and athletic training clinics in communities across the country and world.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
None.

CONTACT PERSON
Councilmember Terry Taplin, Council District 2, 510-981-7120 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

AUTHORIZING THE RELINQUISHMENT OF COUNCIL OFFICE BUDGET FUNDS FOR 100 BLACK MEN OF THE BAY AREA’S TOMMIE SMITH YOUTH TRACK MEET WHEREAS, 100 Black Men of the Bay Area has partnered with Cal Athletics to host the Tommie Smith Youth Track Meet in Berkeley for nearly two decades, and after a two year hiatus where the meet was hosted at Chabot College, 100 Black Men of the Bay Area and Cal Athletics are proud to bring the signature community event back to its home in Berkeley, the historic Edwards Field, on May 23 and 24, 2026; and WHEREAS, thousands of young athletes have competed in the Tommie Smith Youth Track Meet and many have matriculated to colleges and universities nationwide; and WHEREAS, the Tommie Smith Youth Track Meet is much more than an athletic event— it is a celebration of the hard work, commitment, and support of the hundreds of volunteer coaches, parents, businesses, community-based organizations, and government agencies that have helped uplift the children of the Bay Area; and WHEREAS, the Tommie Smith Youth Track Meet builds on the goals of 100 Black Men of the Bay Area’s Youth Movement Program, which is designed to establish healthy food choice habits among marginalized youth, encourage youth to embrace a culture of structured physical fitness, and prepare youth for academic and career success; and WHEREAS, 100 Black Men of the Bay Area’s programs seek to enhance character development and inspire teamwork in a positive environment that leads to confidence, self-empowerment, and the drive to succeed; and
WHEREAS, Olympic gold medalist and social icon Dr. Tommie Smith and his wife Delois Smith have helped recruit world-class athletes to train coaches and athletes, solicited clothing, shoes, and equipment for young athletes, and conducted fitness and athletic training clinics in communities across the country and world.

NOW, THEREFORE, BE IT RESOLVED that the Berkeley City Council of the City of Berkeley approves the expenditure of an amount not to exceed $500 from each of their discretionary office budgets to support 100 Black Men of the Bay Area’s Tommie Smith Youth Track Meet.

2180 Milvia Street, Floor 5, Berkeley, CA 94704 ● Tel: (510) 981-7130 ● Email: [email protected] 1 CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Councilmember Ben Bartlett
Subject: Berkeley Flea Market Art Walk Event: Relinquishment of Council Office Budget Funds to General Fund and Grant of Such Funds
RECOMMENDATION:

Approve the expenditure of funds, including $1,000 from Councilmember Bartlett for the Grand Opening of the South Berkeley Flea Market at Ashby BART (organized by Community Services United, 501(c)3), with funds relinquished to the City’s General Fund for this purpose from the discretionary council office budget of Councilmember Bartlett and any other Councilmembers who would like to contribute.

CURRENT SITUATION:

The 2026 Berkeley Flea Market Art Walk Event, Saturday, June 13, 2026, in the heart of South Berkeley’s historic Lorin District on Adeline Street, located at the Ashby BART parking lot, beginning at 9:00 AM, will welcome residents of Berkeley and the greater Bay Area. The Berkeley Flea Market Art Walk Event Saturday celebration will feature local artisans, food vendors, musical and cultural presentations, and resource information stalls staffed by local organizations.

BACKGROUND:

The Berkeley Flea Market emerged in the early 1970s in Berkeley, California, during a period marked by social activism, cultural expression, and economic experimentation. As the Bay Area Rapid Transit (BART) system expanded, and the land surrounding the Ashby BART Station became an informal gathering place for artists, craftspeople, musicians, and small entrepreneurs. What began as a grassroots vending activity evolved into a recognized community market.

By the 1980s and 1990s, the Berkeley Flea Market had become a major weekend destination in the East Bay. It was known for its diversity of vendors offering handmade goods, vintage items, global foods, and art rooted in African, African-American, Caribbean, and diasporic traditions. Live music, spoken word, and cultural exchange were integral to the market, establishing it as both a commercial and cultural institution. In this context, the Berkeley Flea Market became a community-based economic response, offering self-employment and cultural space near transit-adjacent land.

Despite regulatory changes, land-use pressures, and economic shifts, the Berkeley Flea endured through continued community support and advocacy. Its survival reflects the persistence of vendors and organizers who asserted the market’s value as a source of

2180 Milvia Street, Floor 5, Berkeley, CA 94704 ● Tel: (510) 981-7130 ● Email: [email protected] 2 income, cultural preservation, and community connection. Today, the Berkeley Flea Market continues under the stewardship of Community Services United (CSU). CSU is under NEW management, which consists of all new members of the executive board. Together, the board has revitalized the Berkeley Flea Market objectives and established new community partners to help South Berkeley develop socioeconomically. For example, Berkeley City College creates market materials for the Berkeley Flea Market. Berkeley YouthWorks partners with Berkeley Flea Market for on-site staffing during weekend operations. Visit Berkeley promotes Berkeley Flea Market events on each of their 22 kiosks. Current efforts focus on revitalization through strong governance, transparency, vendor support, and partnerships, while honoring the market’s historical role as a community-driven economic space.

ENVIRONMENTAL SUSTAINABILITY
No negative impact.

FISCAL IMPACTS OF RECOMMENDATION
No General Fund impact; $1,000 is available from the discretionary council office budget of Councilmember Ben Bartlett.

CONTACT PERSON:

Councilmember Ben Bartlett [email protected]
James Chang [email protected]
ATTACHMENT:

1. Grand Opening Event Flyer

2. Resolution to authorize the expenditure of surplus funds added.

2180 Milvia Street, Floor 5, Berkeley, CA 94704 ● Tel: (510) 981-7130 ● Email: [email protected] 3 Attachment 1:

2180 Milvia Street, Floor 5, Berkeley, CA 94704 ● Tel: (510) 981-7130 ● Email: [email protected] 4 Attachment 2:

RESOLUTION NO. ##,###-N.S.

AUTHORIZE THE EXPENDITURE OF SURPLUS FUNDS FROM THE OFFICE EXPENSE

ACCOUNTS OF THE MAYOR AND COUNCILMEMBERS FOR A GRANT TO PROVIDE

PUBLIC SERVICES FOR A MUNICIPAL PUBLIC PURPOSE
WHEREAS, Councilmember Bartlett has surplus funds in his office expenditure account; and WHEREAS, a California non-profit tax-exempt corporation, Community Services United, will receive the funds; and
WHEREAS, the provision of such services would fulfill the following municipal public purpose:

Community Services United Promotes greater societal cohesiveness and well-being by educating and involving the community-at-large in historical, family, and cultural activities; and WHEREAS, Community Services United hosts various activities, including monthly celebrations and seasonal cultural events such as Art Walk, Music at the Market, and Job Fair at the Market; and
WHEREAS, cultural celebrations are critical to the social and spiritual unity of our community, and are integrated into Community Services United events; and NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that funds relinquished by the Mayor and Councilmembers from their council office budget, of an amount to be determined by each Councilmember, shall be granted to Community Services United.

Igor Tregub, Councilmember District 4
Adena Ishii, Mayor
Terry Taplin, Councilmember District 2
Shoshana O’Keefe, Councilmember District 5

CONSENT CALENDAR
MAY 19, 2026
To: Honorable Mayor and Members of the City Council
From: Councilmember Igor Tregub (Author), Mayor Adena Ishii (Co-Sponsor), Shoshana O’Keefe (Co-Sponsor), and Terry Taplin (Co-Sponsor) Subject: Berkeley Rotary Endowment Education and Community Welfare Support:

Relinquishment of Council Office Budget Funds from General Funds and Grant of Such Funds to Berkeley Rotary Endowment

RECOMMENDATION
Adopt a Resolution approving the expenditure of an amount not to exceed $500 per Councilmember from the D13 Discretionary Accounts of members of the Berkeley City Council, including contributions of $250 from Mayor Ishii and Councilmembers O’Keefe, Taplin, and Tregub, and inviting other members of the City Council to contribute to the Berkeley Rotary Endowment with funds relinquished to the City’s general fund.

The relinquished funds will help the Berkeley Rotary Endowment to raise funds for their RotaCare Health Clinic, 4-year collegiate scholarship program, supportive housing and hygiene kit programs. In previous years, funds were raised in tandem with and through the Taste of Downtown Berkeley event.

BACKGROUND
Since its 2023 pilot, the Berkeley Rotary Endowment in partnership with the Downtown Berkeley Association has been hosting an annual Taste of Downtown Berkeley event to help raise awareness and funding for a variety of community-serving programs, including health clinic, supportive housing services, and scholarship initiatives at the Taste of Downtown Berkeley events. Over 200 tasters per year have cumulatively raised nearly $65,000. These contributions have a positive and tangible impact on our

community. Every $1,000 supports one month of hygiene kits and warm clothing for those in need; and $6,000 supports a scholarship for one student for a year of a 4-year college.

Currently, scholarship program supports 14 low-income students from Berkeley High School. In Fall 2026, the Berkeley Community Scholars' High Hopes Scholarship will be increased from up to $4,000 annually to $6,000 annually. These scholarships are available to senior students attending any high school in Berkeley. In addition, for financial contributions, in partnership with Berkeley Community Scholars, Berkeley Rotary provides mentoring for these students.

This year, the Berkeley Rotary elected to switch to a biennial Taste of Downtown Berkeley event, to create a more robust event with increased visibility for local businesses, and higher fiscal impact for local community.

FISCAL IMPACTS
No General Fund impact. Funds are available from contributing Councilmembers’ Council Office Budget discretionary accounts.

CONTACT
Councilmember Tregub, 510-981-7140, [email protected] Olga Bolotina, Chief of Staff, Council District 4, [email protected] Amy Johnson, Legislative Aide, Council District 4, [email protected]

ATTACHMENTS

1. Resolution

RESOLUTION NO. ##,###-N.S.

AUTHORIZING THE EXPENDITURE OF SURPLUS FUNDS FROM THE OFFICE

EXPENSE ACCOUNTS OF MEMBERS OF THE BERKELEY CITY COUNCIL FOR A

GRANT TO SUPPORT BERKELEY ROTARY ENDOWMENT AND ITS ONGOING

COMMUNITY PROGRAMMING
WHEREAS, the mission of Rotary International is to provide service to others, promote integrity, and advance world understanding, goodwill, and peace through its fellowship of business, professional, and community leaders; and
WHEREAS, since Taste of Downtown Berkeley’s 2023 pilot, over 200 tasters per year have cumulatively raised about $63,000 for the Rotary Club’s community programs, including health clinic, supportive housing services, and scholarship initiatives; and WHEREAS, Berkeley Rotary’s fundraising contributions provide our community with tangible impacts, such as hygiene kits and warm clothing for those in need and scholarships for college students.

NOW THEREFORE, BE IT RESOLVED, by the Council of the City of Berkeley that funds relinquished by the Mayor and Councilmembers from their discretionary office budgets, up to $500 per office, shall be granted to the Berkeley Rotary Endowment with proceeds serving the public good and local students.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

PUBLIC HEARING
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Paul Buddenhagen, City Manager
Submitted by: Eleanor Hollander, Manager, Economic Development Subject: Re-Establishment of the Downtown Berkeley Property Based Business Improvement District

RECOMMENDATION
Conduct a public hearing on the establishment of the Downtown Berkeley Property Based Business Improvement District (DPBID or “the District”), and upon conclusion if no majority protest exists after tabulation of assessment ballots, adopt two Resolutions:

1. Re-establishing the Downtown Berkeley Property based Business Improvement District (DPBID) for the ten-year period beginning July 1, 2026 and ending June 30, 2036, with operations to occur over the ten-calendar year period beginning January 1, 2027 and ending December 31, 2036 and levying assessments on properties within the District for Fiscal Year 2027 (FY27).

2. Authorizing the City Manager to execute a sole source contract and any amendments with the Downtown Berkeley Association (DBA) to pass-through all DPBID funds received to support Downtown revitalization and implement the DPBID Management District Plan for an anticipated amount of $33,558,899 for the ten-year period of January 1, 2027 to December 31, 2036 (FYs 27-36) from which $640,764.60 will be withheld to reimburse the City for funds it advanced DBA in FY26. If additional funds are received above the anticipated amount, those pass-through monies collected on behalf of the Downtown Berkeley Property Based Business Improvement District (DPBID) in Fund 786 above the anticipated amount are also to be paid to the DBA when received.

SUMMARY
The DPBID provides cleaning, hospitality, outreach and economic vitality services for Berkeley’s downtown commercial district. The term of the current DPBID assessment district is set to expire on June 30, 2026 with operations set to expire on December 31, 2026. This Council item is the final step in the process to re-establish the DPBID. The new term for the District would be for ten years beginning July 1, 2026 and ending June 30, 2036. Operations would span the ten year period beginning January 1, 2027 and ending December 31, 2036. The City of Berkeley owns fourteen (14) parcels within the DBPID boundaries and is required by state law to pay into the DPBID. The

Re-Establishment of the PUBLIC HEARING
Downtown Berkeley Property Based Business Improvement District May 19, 2026

assessments on those parcels would total approximately $204,244 annually and could raise by as much as 5% per year. The City would also pay the General Benefit portion of the DPBID costs, or roughly $58,351. In total, the City would be required to pay $262,596 in the first year of the assessment (FY27).

The authorizing legislation requires Council to conduct a Public Hearing and upon conclusion if no majority protest exists after tabulation of assessment ballots to consider the Resolution to Re-Establish the Downtown Property Based Business and Improvement District. If the District is adopted, Council will also consider the Resolution to enter into a contract with the Downtown Berkeley Association (DBA) to implement the DPBID’s Management District Plan. This is a ten-year contract though the term of the renewed DPBID’s service period, that would “pass-though” the DPBID funds collected on private property within the boundaries of the DPBID by the Alameda County tax collector (Assessor’s Office) to the DBA to implement the work of the DPBID.

FISCAL IMPACTS OF RECOMMENDATION
Under the provisions of Proposition 218 in the California Constitution, government agencies must pay assessments on properties they own in property-based business improvement districts, just like private property owners, unless they receive no benefit.

Payment is collected from private property owners through property tax bills typically submitted in November and February of each Fiscal Year (July 1 – June 30). Payments would be due from non-property tax-paying entities such as the City (and the University of California at Berkeley) at roughly the same time and will be billed directly by the Downtown Berkeley Association or DBA (as has been the practice over the past fifteen years).

The City’s initial assessment payment in FY 2027 (from 14 parcels, including those from the Berkeley Public Library and the Joint Powers Authority) is estimated to be $204,244.

In future years, the DPBID board, known as the Downtown Berkeley Association (DBA), would have the authority to raise assessment rates by up to 5% per year to keep pace with the consumer price index and other program costs. As under the existing DPBID bylaws, the Owners’ Association (the DBA) would continue to be composed primarily of assessed property owners, including the City, which is also subject to any increase in assessment levels.

In addition to assessments, the City will be asked to pay for the “general benefit” portion of the budget. General benefits represent that small portion of the overall benefits generated by a PBID which are found to accrue to the general public who are not assessed and do not participate in the economic or social activities of the district. State law now requires that the general benefits of an assessment district be quantified and that the cost of the activities that result in general benefit must be deducted from the amounts assessed against benefitted parcels. The engineer’s report for the reestablishment of the DPBID commissioned in 2025 calculates that the general benefit for the district represents $58,351 of the total budget. Together, assessments on City-

Re-Establishment of the PUBLIC HEARING
Downtown Berkeley Property Based Business Improvement District May 19, 2026

owned property and the general benefit payment will total approximately $262,596 in the first year (FY27) and will continue annually for the following 10 years.

If the DPBID is re-established, Alameda County will collect the DPBID assessments on the taxable properties for the ten years of its operation. The initial total proposed assessment would be approximately $2,668,086 in year one. Funds would deposited and expended into the City of Berkeley’s Downtown Property and Business Improvement District revenue fund, Fund 786. The City receives this revenue from Alameda County and disburses it to the private organization that manages services provided by the DPBID, the Downtown Berkeley Association (hereafter, the “DBA”). In year one, $100,000 would not be disbursed but would reimburse the City for its advance of funds to DBA in FY26. As described in the Management District Plan, the DPBID finances maintenance and marketing activities for the Downtown business district. It therefore indirectly enhances sales tax, business license tax and other business-related City revenue sources.

CURRENT SITUATION AND ITS EFFECTS
The renewal of the Downtown PBID is a Strategic Plan Priority Project, advancing our goals to:
 provide state-of-the-art, well-maintained infrastructure, amenities, and facilities.  foster a dynamic, sustainable, and locally-based economy.

Formed in 2011 by Downtown Berkeley property owners, the DPBID is a special district that collects a self-governed assessment on property to provide environmental enhancements through hospitality, maintenance and beautification services, and economic enhancements to improve the Downtown business climate. The DPBID was formed with an initial five-year term in 2011 and renewed for 10 years in 2016. The DPBID is set to expire at the end of 2026, unless it is reestablished for a third term (proposed for 10 years) by Downtown property owners and the City of Berkeley.

Property and Business Improvement District (PBID) Reestablishment Process As allowed by state law, the existing DPBID is working to reestablish itself for a second ten-year term, and a third term since its initial establishment in 2011. On February 24, 2026, the City Clerk verified petitions turned in by the Downtown Berkeley Association representing over 50% of the assessment value of the proposed PBID allowing the City of Berkeley to initiate a ballot procedure to officially reestablish the Downtown PBID. On March 10, 2026, the City Council adopted Resolution No. 72,151–N.S, declaring its intent to establish the DPBID and setting a public hearing on the establishment for May 19, 2026.

Governed by the Downtown Berkeley Association (DBA) board of directors, the reestablished DPBID work program would continue to provide both environmental and economic enhancements for parcels in the District. As described in the updated and

Re-Establishment of the PUBLIC HEARING
Downtown Berkeley Property Based Business Improvement District May 19, 2026

adopted DPBID Management District Plan (Attachment 1, Exhibit A), the proposed DPBID would provide funding for enhanced maintenance, hospitality, outreach, beautification, placemaking, business support and attraction, event and marketing programs, above and beyond those baseline services provided by the City of Berkeley.

If there is no majority protest vote by the assessees at the public hearing on May 19, 2026, Council will vote on the adoption of the attached Resolution. These are the final steps in the process to re-establish and expand the DPBID for the ten-year period beginning July 1, 2026 and ending June 30, 2036, with operations to span the ten-year period beginning January 1, 2027, and ending December 31, 2036. This process follows procedures established in the State property BID authorizing legislation (Property and Business Improvement District Law of 1994, Streets and Highways Code par. 36600 et. seq.) and implementing legislation that the City approved under its own Charter authority (Berkeley Municipal Code Chapter 7.94.)
Location
The district boundaries encompass the core of the downtown area focused along the Shattuck and University Avenue corridors in Downtown Berkeley (See DPBID Boundary Map, DPBID Management District Plan, Attachment 1, Exhibit A, page 6). To assess for the special benefit each parcel receives from the Downtown PBID activities, the two benefit zones (Premium and Standard Zones) will continue.

Downtown PBID Services
The DPBID will finance improvements and activities that will improve Downtown Berkeley’s environment for property owners, residents, workers and visitors, including the following environmental and economic enhancements:
 Cleaning/Hospitality Ambassadors will provide sweeping, scrubbing and pressure washing sidewalks, litter and graffiti removal, trash removal, outreach and referrals for shelter and social services to unhoused persons in the district, visitor information, merchant outreach, and event support.
 The Economic Vitality team will support beautification and placemaking improvements to make Downtown Berkeley more visually attractive, which may include enhanced landscaping, public art, holiday décor, and streetscape improvements such as planters, banners, directional signage, etc.  A new Safety Ambassador program will provide safety escorts, and address public safety concerns, including mental health crises, in addition to working with local police, business, and property owners to prevent crime and address quality of life issues.
 The Economic Vitality team will support Downtown Berkeley’s evolution as a regional destination for arts, culture and entertainment, by:
 Developing marketing and communications to support PBID activities and improvements and promote a positive image for Downtown Berkeley.

Re-Establishment of the PUBLIC HEARING
Downtown Berkeley Property Based Business Improvement District May 19, 2026

 Producing special events and promotions to bring more customers and economic vitality to the Downtown.
 Leading through research and community education to represent the downtown community with one clear voice.
 Supporting business retention and attraction in the Downtown.

Financing Method
Levy of assessments upon real property that benefit from improvements and activities is calculated like so:
[Assessment Rates] * [Lot + Building Square Footage]
Annual assessments are based upon an allocation of land use type, program costs, benefit zone, and a calculation of lot square footage plus building square footage.

Estimated annual maximum assessment rates for the first year of the district are:

Parcel Zone and Type Assessment Rates
Premium – Commercial 0.3241
Premium – Residential 0.2463
Premium - Tax Exempt/Govt 0.1848
Standard – Commercial 0.2010
Standard – Residential 0.1232
Standard - Tax Exempt/Govt 0.0924
General Benefit Allowance
An allowance is made for general benefits that the district may provide to either the parcels outside the district boundary or to the public at large. Any PBID services that are found to provide general benefit cannot be paid for with assessment revenue. A certified engineer has estimated that the general benefit from services accounts for $58,351 of the estimated budget, resulting in a total assessment budget for year one of the renewed DPBID of $2,668,086 (not including general benefit).

Costs & Rates
Annual assessments are based upon an allocation of program costs within two benefit zones (“standard” and “premium”) and a calculation of land or lot square footage plus building square footage within each zone. Two benefit zones, “Premium” and “Standard” provide two different levels of service. The “Premium” service zone encompasses the area of highest intensity of use and receives more services. Environmental services (i.e.

Re-Establishment of the PUBLIC HEARING
Downtown Berkeley Property Based Business Improvement District May 19, 2026

improved cleaning, hospitality, landscaping and placemaking) will be approximately twice as frequent in the “Premium” zone as in the “Standard” zone. Economic enhancements (i.e. marketing and business support) will be distributed equally throughout the district.

Properties with residential, government and tax-exempt uses will pay an adjusted rate.

Residential properties will fully benefit from environmental services, but they will not benefit from economic enhancements, and their assessments will be adjusted accordingly. Tax-exempt and government properties will not gain the full benefit from environmental services as compared to commercial and residential properties, and their assessments are also adjusted accordingly.

Rate Adjustment & Cap
Over the past 10 years of the DPBID, which ends on December 31, 2026, rates will have increased an average of 2.2% per year. Some years, there was no rate increase indicated (i.e. 2020, 2021) and other years the DBA Board of Directors approved a 2.5% increase (2018, 2019) or a 4.5% increase (2025). The new rates listed above for the reestablished DBPID project an approximate, one-time 18.4% rate adjustment over the 2026 assessment rates. The adjustment to a new base rate is needed to keep up with increasing labor costs associated with the Ambassador program, increased office and facility rents, and the cost to launch new initiatives related to the security and the marketing of the District. Following renewal of the Downtown PBID District in FY2027, annual assessments may increase no more than 5% per year consistent with the increase in consumer price index (CPI) and increases in program costs. The determination of annual adjustments in assessment rates will be subject to the annual review and approval of the DBA Board of Directors.

Baseline City Services
The City of Berkeley has provided an accounting of baseline services that are currently provided within the District and will continue through the duration of the planned renewal.

Collection & Governance
PBID assessments appear as a separate line item on the annual Alameda County property tax bills. The DBA will directly invoice tax exempt/government entities which are not included in Alameda County property tax billing systems. The PBID will continue to be managed by the Downtown Berkeley Association (DBA) Board of Directors. A majority of the DBA board is composed of property owners and/or their representatives within the PBID.

District Reestablishment
California law for PBID district formation requires the submission of petitions signed by property owners in the proposed district who will pay more than 50% of the total assessments (i.e. petitions must represent more than 50% of the $2,668,086 to be

Re-Establishment of the PUBLIC HEARING
Downtown Berkeley Property Based Business Improvement District May 19, 2026

assessed). Petitions are submitted to the City of Berkeley’s City Clerk, and ballots will be mailed to all affected property owners. The majority of ballots returned, as weighted by assessments to be paid, must be in favor of the PBID in order for the City Council to consider approval and reestablishment of the Downtown PBID.

Duration
Collection of the first year’s assessments will be included in Alameda County’s 2026- 2027 or (Fiscal Year 2027 or FY27) tax bill. Services of the reestablished DPBID will begin January 1, 2027 and continue through December 31, 2036. A five-year review of the district will evaluate market conditions and the need for any adjustments to the Downtown PBID Management District Plan. For example, within five years the DBA Board of Directors will have option of further increasing assessments to fund new economic development and placemaking services focused on retail attraction, storefront activation, investment, placemaking and small business support to the PBID. Any subsequent renewal of the district (FY 2037) will require a new management plan, petition and mail ballot process.

The current DPBID is set to expire on December 31, 2026. The authorizing legislation (California Streets and Highways Code, §36600. et. seq.) requires Council to approve the Resolution of Intent to Re-Establish the DBPID (Completed March 10, 2026) and set a Public Hearing on the issue at least 45 days later (anticipated May 19, 2026). If there is no majority protest vote by the assessees at the public hearing on May 19, 2026, and if Council approves it, the DPBID would go on to finance improvements and activities that would enhance Downtown Berkeley’s environment for property owners, residents, workers and visitors.

BACKGROUND
In 2009, the Downtown Berkeley Association, or DBA, undertook a Strategic Action Planning process. As a result, in 2011 the DBA worked with property owners and City Council to establish a property-based business improvement district, or PBID, to replace the existing business license-based district for five years. This new legal framework allowed for a considerable expansion of services including added cleaning staff, extensive upgrading of planters and landscaping services as well as added marketing and communications efforts. The district was renewed in 2016 for a term of 10 years, and the enabling legislation for that PBID is set to expire on December 31, 2026. This effort reestablishes the PBID for a second 10-year term – with collections coinciding with the start of the 2027 Fiscal year (July 1, 2026).

To prepare for the renewal of the DPBID, the DBA retained the services of Progressive Urban Management Associates, Inc. (“PUMA”) to update the organization’s strategic plan. With priorities gained from the DBA Board of Directors, stakeholder focus groups and responses to an online community improvement survey, the adopted DBA Strategic Plan (June 2025) and the DPBID Management District Plan (October 2025) offer support

Re-Establishment of the PUBLIC HEARING
Downtown Berkeley Property Based Business Improvement District May 19, 2026

for the environmental and economic enhancement services outlined above. As with all Business Improvement Districts, these additional DPBID funded services would augment, not replace, the City’s existing level of “baseline” services.

In December 2025, the DPBID Board launched a petition process to initiate the re- establishment and expansion of their PBID. As is required in the enabling legislation, DBA staff and DPBID Board members circulated a petition to all property owners within the boundaries of the proposed District. On February 25, 2026, the DBA presented City staff with petitions from property owners representing over 50% of the assessment value of the proposed DPBID. This is a requirement for reestablishment of a District under BMC 7.94.030.

Majority Protest Process
In 1996, California voters adopted Proposition 218. Among other things, Proposition 218 defines the process for establishing or adjusting property-based assessments. The City has determined that the formation of property-based business improvement districts like the DPBID is subject to Proposition 218 regulations. The process requires that a notice of the proposed assessment be sent to all property owners within the boundaries of the district and that a public hearing be conducted by the City Council no less than 45 days after the notice is sent. During the 45-day period and up until the close of the public hearing, a property owner may protest the assessment by submitting a written protest. If written protests against the proposed assessment, weighted according to the proportional financial obligation of the affected property, constitute a majority of weighted ballots cast, the City Council may not impose the assessment.

ENVIRONMENTAL SUSTAINABILITY
By maintaining and enhancing the DPBID, the DBA creates shopping opportunities for residents and visitors alike while encouraging alternative forms of transportation.

RATIONALE FOR RECOMMENDATION
This private/public partnership will continue the significant resources for Downtown Revitalization and maintenance that has had a positive transformational effect on the physical and economic health of Berkeley’s Downtown area since its initial establishment in 2011.

ALTERNATIVE ACTIONS CONSIDERED
None.

CONTACT PERSON
Eleanor Hollander, Office of Economic Development, 510-981-7536 Attachments:
1: Resolution: Intent to Re-establish the Downtown PBID for ten years (2027-36) and levy assessments in FY27.

Re-Establishment of the PUBLIC HEARING
Downtown Berkeley Property Based Business Improvement District May 19, 2026

Exhibit A: Management District Plan and Engineer’s Report (Assessment Roll) 2: Resolution: Contract: Downtown Berkeley Association to Implement the Management District Plan for the Downtown Berkeley Property-Based Business Improvement District 2027 - 2036

3. Public Hearing Notice

RESOLUTION NO. ##,###-N.S.

RESOLUTION OF INTENTION TO RE-ESTABLISH THE DOWNTOWN BERKELEY

PROPERTY BASED BUSINESS IMPROVEMENT DISTRICT
WHEREAS, the Property and Business Improvement District Law of 1994 (California Streets and Highways Code section 36600 et Seq., hereafter the “Act”) authorizes cities to fund property related improvements, maintenance and activities through the levy of assessments upon the real property that benefits from those assessments; and WHEREAS, on February 26, 2026, the City verified petitions signed by property owners requesting the City Council to initiate proceedings to establish the District for a ten-year period; and
WHEREAS, the signed petitions submitted represented over 30% of the assessment value of the proposed PBID; and
WHEREAS, on March 10, 2026, the City Council approved Resolution No. 72,151–N.S. declaring its intention to establish the District and setting a Public Hearing on establishment for May 19, 2026; and
WHEREAS, Resolution No. 72,151–N.S. contained a map of the boundaries of the District and a description of the improvements and activities that are proposed to be financed by the levy of special assessments; and
WHEREAS, the City Clerk has given notice by mail to, and sent an assessment ballot to, the record owner of each parcel proposed to be included in the District and assessed; and
WHEREAS, following the Public Hearing on May 19, 2026, the City Clerk tabulated the assessment ballots submitted, and not withdrawn, in support of or in opposition to the proposed assessment and found that a majority protest did not exist against establishment of the District and the special assessments that will be imposed to finance the services and activities that will be provided by the District.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley as follows:

Section 1. Pursuant to Streets and Highways Code Section 36600 et. seq., the City Council finds that properties within the boundaries of the District will be specially benefited by the services, improvements and activities to be provided by the District, as described in the Management District Plan attached hereto as Exhibit A, and properties outside the District will not be benefitted.

Section 2. The services, improvements and activities will be funded by the levy of assessments on property within the boundaries of the District, according to the method

and basis set forth in the Management District Plan and the final Assessment Roll (section 7, page 24) attached hereto as Exhibit A.

Section 3. The revenue from the levy of assessments on property within the District, less the amounts withheld to reimburse the City for advances of funds in FY26, shall not be used to provide improvements or activities outside the District or for any other purposes other than the purposes specified in the Management District Plan attached hereto as Exhibit A.

Section 4. The properties within the District may be subject to amendments by the City Council after notice to the record owner of parcels within the District, according to procedures described in the Property and Business Improvement District Law of 1994 (California Streets and Highways Code Section 36600 et.seq.) Section 5. The City Council hereby establishes the Downtown Berkeley Property Based Business Improvement District and levies assessments for fiscal year 2027 on the properties and at the rates as specified in the Management Plan attached hereto as Exhibit A.

Exhibit:

A: Downtown Berkeley Property Based Business Improvement Management District Plan & Engineer’s Report (Assessment Roll)

October 24, 2025
Prepared by:

Kristin Lowell, Inc. and
Progressive Urban Management Associates, Inc.

Prepared pursuant to the State of California
Property and Business Improvement District Law of 1994
and Article XIIID of the California Constitution
to create a property-based business improvement district.

Downtown Berkeley
Property-Based Business Improvement District
Berkeley, California
Management District Plan

MANAGEMENT DISTRICT PLAN
for renewal of the
Downtown Berkeley
Property-Based Business Improvement District (PBID)

Table of Contents

Section Number Page Number

1. Executive Summary .............................................................................. 1

2. PBID Boundary ...................................................................................... 5

3. PBID Activity and Improvement Plan ................................................. 7

4. PBID Assessment Budget .................................................................. 14

5. Assessment Methodology.................................................................. 16

6. PBID Governance ................................................................................ 23

7. Assessment Roll.................................................................................. 24

ATTACHMENT

A. Engineer’s Report
B. Base Level Services Agreement

Downtown Berkeley PBID October 2025
Management District Plan Page 1 of 22

SECTION 1: EXECUTIVE SUMMARY

The Downtown Berkeley Property-Based Business Improvement District (“PBID”) was first formed in 2011 and renewed in 2016. Building on the success of the PBID over the last 15 years, Downtown property and business owners seek to renew the district for an additional 10 years.

The Downtown Berkeley Association (DBA) board of directors has approved a new PBID Management District Plan that responds to market trends and respond to conditions that can be reasonably expected through the next ten years.

As part of the PBID renewal initiative, the DBA engaged Progressive Urban Management Associates (PUMA) to analyze downtown dynamics and prepare a Strategic Plan to help guide Downtown and the PBID for the next 10 years. More than 700 Downtown Berkeley stakeholders contributed to the strategic planning process, including property owners, merchants, nonprofits, residents, students and civic partners. The key takeaways from the strategic plan found that:

• Downtown has ongoing challenges related to the unhoused population and storefront vacancies.
• The DBA is under -capitalized to address these challenges and needs to build organizational and financial capacity to provide impactful solutions.

It was clear that Downtown stakeholders and the DBA have 4 clear objectives and goals:

1. Ensure Downtown is consistently clean, safe and welcoming

2. Attract, retain and support locally owned businesses and nonprofits

3. Bring residents and visitors Downtown to patronize businesses, nonprofits and the arts

4. Be the leading convener and advocate for Downtown Berkeley.

The new Management District Plan will provide services to help address these challenges and meet these goals. Specific enhancements to the Downtown improvement program include:

1. Continuation of current Clean, Safe, Beautification, Marketing & Activation services

2. Reinstating a Safety Ambassador program, and

3. Option of later a dding a staff member solely focused on Economic Development and Placemaking.

Summary Management Plan
Pursuant to the Property and Business Improvement District Law of 1994 (California Streets and Highways Code § 36600 et seq.) (the “PBID Law”), the PBID is proposed to be renewed for a 10- year term. Upon receipt of petitions signed by property owners representing greater than 50% of the PBID assessable budget, the City will initiate a ballot procedure to officially form the PBID.

Governed by the Downtown Berkeley Association as the Owners’ Association , the PBID will deliver enhanced services to improve and convey special benefits to properties located within the PBID boundary, above and beyond those provided by the City.

The PBID will provide enhanced environmental improvements and activities, such as cleaning the Downtown, improving safety, beautifying the Downtown; as well a s economic vitality enhancements such as marketing, communications and special events. Each of the activities is designed to meet the goals of the District; to improve the appearance and safety of the PBID, to

Downtown Berkeley PBID October 2025
Management District Plan Page 2 of 31

increase building occupancy and lease rates, to encourage new business development and attract ancillary businesses and services.

Location The District boundary encompasses the core of the Downtown area focused along the Shattuck and University Avenue corridors in Downtown Berkeley.

To assess for the special benefit each parcel receives from the PBID activities, two benefit zones will continue. (See Section 2 for full description and boundary map.)

Services &
Activities
The PBID will finance services that will enhance the experience within the Downtown area for property owners, businesses, residents, employees, and visitors, including:

Clean, Safe and Beautiful:
• Cleaning/Hospitality Ambassadors will provide sweeping, scrub bing and pressure wash ing sidewalks, litter and graffiti removal, trash removal, visitor information, merchant outreach, city services liaison, event support.
• Homeless Outreach Ambassador will provide outreach and referrals for shelter and social services to unhoused persons in the district. • The Ambassadors and Economic Vitality team will provide beautification and placemaking improvements that make Downtown Berkeley more visually attractive, which may include enhanced landscaping, public art, holiday décor, signage, streetscape, planters, urban design, etc.
• A new Safety Ambassador program will address public safety concerns, mental health crises, open drug use, and safety escorts, and work with local police and business and property owners to prevent crime and address quality of life issues.

Marketing & Activation:
• The Economic Vitality team will support Downtown Berkeley’s evolution as a regional destination for arts, culture and entertainment, including:
• Marketing and communications to support PBID activities and improvements and promote a positive image for Downtown Berkeley. • Special events and promotions to bring more customers and economic vitality to the Downtown.

Economic Development & Placemaking: (These services are proposed as an optional enhancement to the PBID, subject to DBA board approval, but are not included in Year 1 budget.)
• A new Economic Development Placemaking Manager will p romote and support local business and property owners with a focused role on reducing empty storefronts, retaining and attracting businesses, compiling hyper -local market data, and other efforts that attract investment to the Downtown.
• This new Manager will also focus on new placemaking programs to beautify Downtown and attract new investment and visitors to the

Downtown Berkeley PBID October 2025
Management District Plan Page 3 of 31

Downtown including murals, window graphics/displays, sculpture, sidewalk seating/commerce and other activations.

Advocacy, Management & Contingency:
• The CEO and the DBA team will a dvocate for policy issues that will improve the Downtown business environment,
• And demonstrate l eadership through research and community education to represent the Downtown community with one clear voice, • And p rovide daily management to carry out the day -to-day PBID operations,
• And manage contingency for unforeseen expenses.

Method of
Financing
Levy of assessments upon real property that receive a special benefit from enhanced services.

Budget The total budget for its first year of operations is $2,917,537, as follows:

EXPENDITURES
TOTAL
BUDGET % of Budget
Clean, Safe and Beautiful $2,234,962 76.60%
Marketing and Activation $438,672 15.04%
Management & Contingency $243,903 8.36%
Total Expenditures $2,917,537 100.00%

REVENUES
PBID Assessments $2,668,086 91.45%
General Benefit (1) $58,351 2.00%
Other Revenues (2) $191,100 6.55%
Total Revenues $2,917,537 100.00%
(1) A certified engineer has estimated that the general benefit from the PBID services accounts for $58,351 of the estimated budget.
(2) Revenues from events, contract services and other sources.

Assessments Annual assessments are based upon an allocation of land use type, program costs, benefit zone, and a calculation of lot square footage plus building square footage. Estimated annual maximum assessment rates for the first year of the district are:

Assessment Rates Lot + Bldg SF
Premium – Commercial
Premium – Residential
Premium - Tax Exempt/Govt
Standard – Commercial
Standard – Residential
Standard - Tax Exempt/Govt

0.3241

0.2463

0.1848

0.2010

0.1232

0.0924

Downtown Berkeley PBID October 2025
Management District Plan Page 4 of 31

CPI Increase Assessments will be subject to an annual increase of up to 5% per year to address changes in the cost of providing services. The determination of annual adjustments in assessment rates will be subject to review and approval by the PBID Owners’ Association (i.e. the DBA Board of Directors) and City Council and will be subject to the requirements of the PBID Law. The Owners’ Association will develop annual budgets and service programs each year which will be presented to the City Council for approval.

Optional
Economic
Development
Boost
To add Economic Development / Placemaking services focusing on retail attraction, storefront activation, investment, placemaking and small business support to the PBID, the Owner’s Association (i.e. DBA Board of Directors ) may elect to boost the budget in any of the first five (5) years of the PBID but are not included in Year 1 budget.

City Services The City has established and documented the b aseline of pre-existing City services. The PBID will not replace any pre-existing general City services.

Collection PBID assessments appear as a separate line item on the annual Alameda County property tax bills.

District
Governance
The PBID will be managed by the Downtown Berkeley Association, a nonprofit organization that act s as the PBID Owners’ Association . The Owners’ Association is governed by a Board of Directors comprised of a majority of PBID property owners. The Board will determine PBID annual services and budgets.

District
Formation
The PBID Law requires the submission of petitions signed by property owners in the proposed district who will pay more than 50% of the total assessments (i.e., petitions must represent more than 50% of the $2,668,086 to be assessed). Petitions are submitted to the City Clerk, who then mails ballots to all assessed property owners. The majority of ballots returned, as weighted by assessments to be paid, must be in favor of the PBID for the City Council to approve the formation.

Duration The PBID will have a 10-year term and will run from January 1, 2027, through December 31, 2036. Any subsequent renewal of t he PBID will require a new Management District Plan, petition, and ballot process, an d may be renewed up to 10 years.

Downtown Berkeley PBID October 2025
Management District Plan Page 5 of 31

SECTION 2: PBID BOUNDARY

PBID Boundary
The existing PBID district encompasses the core of the Downtown area along the Shattuck Avenue corridor bounded by Delaware Street to the north, Oxford/Fulton Streets to the east, Carleton Street to the south and Grant Street to the west.

Benefit Zones
For the past 15 years the PBID has been allocated into two benefit zones that align with pedestrian traffic and the need for the PBID services:

Premium Zone: Encompasses the central Downtown core and the area of highest intensity of use (blue parcels on the boundary map) . The Premium Zone requires more services due to its high concentration of commerce, tourism, and public activity, where higher foot traffic and business density requires the highest level of PBID services. Its services include but are not limited to more c overage of the Cleaning/Hospitality Ambassadors, with more frequent patrols, pressure washing, and litter and trash removal. The deployment frequencies for the clean and safe services will be approximately double the service level in the standard zone.

Standard Zone : Includes all other parcels not included in the Premium Zone and is primarily parcels on the periphery of the Downtown core to the north, west and south (green parcels on the boundary map). These areas have less commercial density and pedestrian traffic than the Premium Zone and do not require the same level or frequency of the PBID services.

The South Shattuck sub-area within the Standard Zone Includes three blocks along Shattuck Avenue between Dwight Way and Carleton Street (green hatched parcels on the boundary map).

This area will receive the same Standard Zone level of services from the PBID; however, this area is also located in the City’s Adeline Corridor Planning Area. A new PBID may be formed within the Adeline Corridor Planning Area within the next ten years. If a new PBID is formed, property owners within this sub-area may opt out of the Downtown PBID and become part of a new PBID.

A map of the proposed district boundary and benefit zones is on the following page.

Downtown Berkeley PBID October 2025
Management District Plan Page 6 of 31

Downtown Berkeley PBID October 2025
Management District Plan Page 7 of 31

SECTION 3: PBID ACTIVITY AND IMPROVEMENT PLAN

Background
Informed by a participatory strategic planning process that included extensive community outreach (including stakeholder roundtables with property , business owners , residents, and neighbors; online surveys; and meetings with the DBA Board of Directors ), the PBID priorities continue to be, and will expand upon, the following improvements and activities:

⧫ Clean, Safe and Beautiful
⧫ Marketing, Activation and Economic Development
⧫ Management and Operations

The specially benefited parcels within the boundaries of the PBID are a unique mix of retail, office, services, government, education, non-profit, and residential uses. The PBID improvements and activities are designed to provide special benefits to each of the individual assessed parcels : to improve the appearance and safety of the area, to increase building occupancy and lease rates, to encourage new business development and support existing businesses, and to attract visitors to venues and events . All PBID improvements and activities are over and above the City’s baseline of services , and each of the PBID services provides particular and distinct benefits to each of the individual assessed parcels within the PBID. To ensure that parcels outside of the PBID will not specially benefit from the improvements and services funded with the assessment, improvements and services will only be delivered to individual assessed parcels within the boundaries of the PBID and will not extend beyond.

Based upon these findings, the following narrative provides recommendations for the PBID’s first year of operation. PBID activities may be amended in subsequent years within the following general categories. Final activities and budgets will be subject to the review and approval of the DBA Board of Directors (the PBID Owners’ Association).

Clean, Safe and Beautiful
The area of top concern with stakeholders is providing services that will make Downtown more secure, functional, and attractive. Safety is foundational to any urban environment – for people to visit, work or live in the district, they expect a welcoming and comfortable experience. Hence, the PBID will be strengthened by adding Safety Ambassadors moving forward. The Management Plan provides funding for both Cleaning/Hospitality and Safety Ambassador programs including labor costs, management personnel, equipment and supplies. The Plan also includes funding for Homeless Outreach support to the unhoused population in Downtown Berkeley.

These activities and improvements are intended to improve commerce and the quality of life by making each individual assessed parcel safer, cleaner and more attractive, which will encourage investment dollars Downtown and generate additional pedestrian traffic. Clean, Safe and Beautiful activities specially benefit each individual assessed parcel, including commercial, government, parking, education, nonprofits and residential properties. Ensuring Downtown is clean, safe, and well-maintained is essential for supporting businesses, promoting economic vitality, and enhancing the overall experience for tenants, residents and visitors alike.

Downtown Berkeley PBID October 2025
Management District Plan Page 8 of 31

Cleaning/Hospitality Ambassadors
To maintain consistently clean standards in the
District, the Cleanin g/Hospitality Ambassador
program will continue to provide services as it has for the past 15 years . The purpose of
Cleaning/Hospitality Ambassadors is to provide
cleaning, sweeping, scrubbing and pressure washing
of sidewalks, trash and graffiti removal, as well as
visitor information, merchant outreach, event support.

The special benefit to parcels from these services is
increased commercial activity, which directly relates
to increases in lease rates and customer usage.

Further benefits include cleaner, healthier streets,
and an improved pedestrian experience. A multi -
dimensional approach has been developed consisting
of the following elements.

Sidewalk Maintenance: Uniformed, radio-equipped Cleaning/Hospitality Ambassadors sweep and remove litter and other refuse from sidewalks and gutters in the District and clean all public hardscape in the District such as trash receptacles, benches, and parking meters.

Graffiti Removal : The Cleaning/Hospitality Ambassadors remove graffiti using solvent s and pressure washing. The District maintains a zero -tolerance polic y for graffiti reachable at safe levels. The goal it to remove all accessible graffiti within 48 hours of notification.

Sidewalk Pressure Washing: Sidewalk pressure washing is provided on a regular schedule basis as per below schedule. Also, spot washing is provided daily throughout the District on an as needed basis.

Trash Collection
Cleaning/Hospitality Ambassador top off trash cans as needed daily between pickups by the City.

Trash receptacles are also cleaned and maintained regularly.

Landscape Maintenance : Cleaning/Hospitality Ambassadors maintain landscape areas including, circular planters, temporary planters and hanging baskets provided by the DBA. Tree wells are also maintained and kept free of litter and weeds and reported to the City for replanting dead or missing street trees.

Special Collections
Cleaning/Hospitality Ambassadors are also available to collect , and/or notify City for pick -up, bulky items such as bike carcasses, stolen shopping carts or other large items illegally dumped in the District.

Maintenance Problems Requiring Third Party Intervention Cleaning/Hospitality Ambassadors also report to City problems in the District that create blighted or unsafe conditions, that are monitored but outside the scope the of the District responsibilities.

Types of problems include blocked or damaged sewers or drains, damaged sidewalks/ streets/alleys, non-operating streetlights, damaged or missing street signs, etc.

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Homeless Outreach Ambassador
The Homeless Outreach Ambassador engages with unhoused community members, builds trusting relationships, and connects people to critical resources such as emergency shelter, transitional and permanent housing, healthcare, mental health services, and substance abuse support. This outreach-driven approach is designed to reduce barriers to care, promote stability, and support individuals in navigating the path toward long-term housing and self-sufficiency. The Homeless Outreach Ambassador also responds to merchant and property owner requests for outreach at encampments at or near their business.

Safety Ambassadors (New service addition)
Safety Ambassadors will provide daily monitoring and
patrol services. The Ambassadors will patrol regular
routes by foot or bike and respond to on-demand
service calls. The purpose of the Safety Ambassadors
is to address safety concerns, mental health crises,
open drug use, and safety escorts, and work with local
police and business and property owners to prevent
crime and address quality of life issues. The Safety
Ambassadors will work to de -escalate anti -social
behaviors and report illegal activities including criminal activities and vandalism. They also report maintenance
issues and perform outreach to the unsheltered
homeless. These Ambassadors, who act as the “eyes
and ears” on the street will supplement, not replace,
other ongoing police, security, and patrol efforts within the District. The Safety Ambassadors will maintain
communication with the Berkeley Police Department,
Code Enforcement, and Public Works with the intent of
reporting illegal activity or an emergency infrastructure occurrence. The Safety Ambassadors will cover the
entire District and communicate with businesses,
visitors, residents, and employees within it.

Vision of Downtown Berkeley’s future from DBA Strategic Plan survey

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Estimated deployment of the Cleaning/Hospitality Ambassadors and Safety Ambassadors and is anticipated as follows, subject to actual daily district needs:

Cleaning/Hospitality
Ambassadors Premium Zone Standard Zone
Average Weekly Coverage
840 hours per week (21 F.T.E.)
7 days/week 5 days/week
Coverage in all areas 8-16 hours 6-8 hours
Method of coverage Foot patrol Foot patrol
Cleaning rounds 4 rounds per shift 2 rounds per shift
Litter removal / pan & broom Twice per day Once per day Detail cleaning of public amenities Twice per day Once per day Pressure washing - scheduled
cleaning Four times/year Two times/year
Pressure washing - spot cleaning Daily as needed Daily as needed Graffiti removal Daily as needed Daily as needed
Weed removal Daily as needed Daily as needed
Business contacts 6 per shift 3 per shift
Outreach with street populations Daily Daily
Reporting Daily Daily

Safety Ambassadors Premium Zone Standard Zone
Average Weekly Coverage 112 hours per week (2.8 F.T.E.) Method of coverage Foot & Bike Patrol Foot & Bike Patrol Safety rounds 4 rounds per shift 2 rounds per shift
Business contacts 8 rounds per shift 4 rounds per shift Quality of Life & Safety Incidents Daily as needed Daily as needed

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Beautification/Placemaking.

In addition to clean and safe
services, the PBID budget may
include funds for beautification and
placemaking improvements that
are defined as cosmetic
enhancements that improve the
appearance and walkability within
the PBID, in turn encouraging
customer traffic and improved
quality of life for residents, workers
and visitors alike . Examples of
beautification improvements might
include:

• Landscaping, planters, hanging flower baskets and other green elements • Seasonal holiday decorations and banners
• Cosmetic capital improvements, including street furniture, information kiosks, pedestrian lighting and other amenities
• Wayfinding and directional signage to help visitors navigate through the Downtown • Temporary and permanent public art installations
• Installation of bicycle racks and other amenities to encourage bicycle use • Programming of public spaces, such as BART Plaza
• Planning and design processes to improve public spaces throughout the Downtown • Other improvements as determined year-to-year by the DBA board of directors • Other cosmetic enhancements that improve the PBID’s appearance.

Marketing, Activation and Economic Development
Downtown Berkeley’s unique character and appeal are shaped by its vibrant mix of small, locally owned businesses ; nonprofit organizations that serve diverse communities and a rich array of arts and cultural venues. Like many cities across the country, Berkeley’s storefront economy was hit hard by the pandemic and continues to face challenges amid ongoing recovery eff orts and broader economic uncertainty. These conditions have strained local businesses and slowed or stalled new development, contributing to a high storefront vacancy rate in the Downtown area.

While the DBA has long supported business and property owners, there is now a clear opportunity to strengthen and formalize this area of work within the organization.

Arts, Culture, Entertainment
A key goal is to advance Downtown Berkeley’s evolution as a regional destination for arts, culture and entertainment. Downtown has a rich and varied collection of arts and cultural venues. The Berkeley Repertory Theater is one of the most acclaimed community theaters in the nation. The University of California’s Berkeley Art Museum and Pacific Film Archive (BAMPFA) is also located Downtown. Other venues, featuring both live and visual arts, restaurants and other entertainment options, a re sprinkled througho ut the Downtown. Arts, culture and entertainment create a differential advantage for Downtown and add to the quality of life for Berkeley residents. The PBID

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will provide leadership and programs to enhance Downtown’s image as a unique arts and cultural destination.

Marketing and Communications
The m arketing and communications efforts of the
Economic Vitality team will be strengthened to
support all components of the PBID Management
Plan. Overall, the Marcom program will promote the
vision of the Downtown as the dynamic heart of the
Berkeley community, inspiring commerce, culture,
learning and stakeholder engagement. Additionally,
the team will create awareness of environmental
services program including cleaning, hospitality,
safety, beautification and placemaking changes
being made to improve the Downtown . Marcom
related to the economic development portion of the
work program will: advance the image and branding
of the Downtown; highlight the unique startup
ecosystem and the arts, culture and entertainment
character of the Downtown ; attract new and
returning visi tors to Downtown to live, work, eat,
drink, play, engage, and be inspired; promote local
businesses, cultural venues and nonprofits; support new investment opportunities for retail, office and housing; and promote easy and affordable access via transit and parking. The DBA Vitality team may also develop and promote events , often with strategic partners, that aligned with the Downtown vision and mission, bringing residents and visitors f rom the entire Bay Area to Downtown Berkeley.

Economic Development & Placemaking (potential new initiative) Many place management organizations provide dedicated support to property owners and commercial brokers in attracting new retail, nonprofit, office, arts and culture ventures to their downtowns, by offering services such as technical assistance workshops, one-on-one permitting and licensing guidance, block -by-block commercial market data (foot traffic, local versus chain composition, price trends, etc.), storefront improvement grants, pop -up retail opportunities, and connecting entrepreneurs with local resources and funding opportunities. These activities aim to enhance Downtown Berkeley as a center for unique startups, shopping, food & drink, arts and entertainment while also meeting the growing needs of residents and employees. This area will focus on providing support services to help businesses thrive, such as a new advocacy and liaison role to navigate permitting processes. In addition many business improvement districts provide dedicated support for placemaking projects on both private and public property attracting visitors and new investment to the Downtown, including murals, sculpture, window film, signage, enhanced landscaping, and pop -up art. Advancing Downtown Berkeley’s status as a unique destination for startups, arts, culture, shopping, and dining, with a blend of one-of-a-kind local and national tenants, in a welcoming and creative pedestrian oriented environment, is a clear priority for Downtown stakeholders.

Leadership
The PBID will support research and community education efforts that help to evaluate the impacts of public policies and issues on the Downtown business and investment climate. The PBID will

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support efforts to advance policies that improve the overall quality of life and economic and cultural vitality of the Downtown . The PBID will also inform stakeholders of various policy initiatives and how they can engage in City and other agency processes, so their voices are heard and considered. The PBID may also partner with other local and regional organizations to more effectively achieve stakeholder goals.

Management, Operations & Contingency
Like any business, the PBID requires a professional staff to properly manage programs, communicate with stakeholders and provide leadership. To reduce administrative costs, leverage funding and avoid duplication of enhanced services, this plan anticipates that the DBA will continue to manage and provide the day-to-day PBID services. PBID funds can be further leveraged by sponsorships from special events, service contracts, advertising & promotions, grants, parking revenues and earned income. This professio nal staff represents the District’s interests in advocacy and relationship s with local government and media, in addition to coordinating and complying with all contractual obligations to the City of Berkeley and vendors.

In support of these efforts, funding is allocated to pay for contract services; office, operations and storage rent; furniture, equipment and supplies, telephone/internet access; legal and accounting services; travel and conference expenses; insurance (workers compensation, general liability and directors/officers’ liability); dues/subscriptions; and database maintenance. Personnel expenses include salaries, benefits and payroll taxes.

Reserve: An operating reserve will be maintained for the PBID as determined annually by the Board of Directors. The reserve can also be utilized as a contingency fund to address unforeseen expenses.

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SECTION 4: PBID ASSESSMENT BUDGET

2027 PBID Assessment Budget
The following table outlines the PBID maximum assessment budget for 2027.

EXPENDITURES
TOTAL
BUDGET % of Budget
Clean, Safe and Beautiful $2,234,962 76.60%
Marketing and Activation $438,672 15.04%
Management and Contingency $243,903 8.36%
Total Expenditures $2,917,537 100.00%

REVENUES
PBID Assessments $2,668,086 91.45%
General Benefit $58,351 2.00%
Other Revenues (1) $191,100 6.55%
Total Revenues $2,917,537 100.00%
(1) Revenues from events, contract services and other sources

Budget Adjustments
Assessments will be subject to an annual increase of up to 5% per year to address changes in the cost of providing services. Assessment budgets may also increase based on development in the PBID. The determination of annual adjustments in assessment rates will be subject to the review and approval of the DBA Board of Directors, serving as the PBID Owners’ Association.

The table below illustrates the estimated maximum budget for each year of the PBID based on the maximum percentage increase discussed above.

Clean, Safe and
Beautiful
Marketing and
Activation Management TOTAL
Year 1 $2,234,962 $438,672 $243,903 $2,917,537
Year 2 $2,346,710 $460,606 $256,098 $3,063,414
Year 3 $2,464,046 $483,636 $268,903 $3,216,585
Year 4 $2,587,248 $507,818 $282,348 $3,377,414
Year 5 $2,716,610 $533,209 $296,466 $3,546,284
Year 6 $2,852,441 $559,869 $311,289 $3,723,599
Year 7 $2,995,063 $587,862 $326,853 $3,909,779
Year 8 $3,144,816 $617,256 $343,196 $4,105,268
Year 9 $3,302,057 $648,118 $360,356 $4,310,531
Year 10 $3,467,160 $680,524 $378,374 $4,526,057

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Economic Development & Placemaking Boost: To add economic development services focusing on retail attraction, storefront activation, placemaking and small business support to the PBID, the Owner’s Association (i.e. Downtown Berkeley Association) may elect to boost the budget in any of the first five (5) years of the PBID. The chart below illustrates the impact of this boost to the budget , beginning in Year 2. Note: Year 2 budget reflects both the maximum 5% increase plus the additional cost adding in economic development.

Clean, Safe and
Beautiful
Marketing and
Activation Management TOTAL
Year 1 $2,358,746 $314,888 $243,903 $2,917,537
Year 2 $2,476,684 $543,209 $256,098 $3,275,990
Year 3 $2,600,518 $570,369 $268,903 $3,439,790
Year 4 $2,730,544 $598,888 $282,348 $3,611,780
Year 5 $2,867,071 $628,832 $296,465 $3,792,368
Year 6 $3,010,424 $660,274 $311,289 $3,981,987
Year 7 $3,160,946 $693,288 $326,853 $4,181,086
Year 8 $3,318,993 $727,952 $343,196 $4,390,141
Year 9 $3,484,943 $764,349 $360,355 $4,609,648
Year 10 $3,659,190 $802,567 $378,373 $4,840,130

Any accrued interest or delinquent payments will be expended in the above categories. The cost of PBID improvements and activities may vary in any given year depending on market conditions and the cost of providing those services. Expenditures for each of the line items may be adjusted up or down 20% between them to continue the same level of service. The DBA Board of Directors shall make such a determination. In addition, any annual budget surplus, including those created through cost saving measures, unexpected reductions in expenses or unanticipated increases in income, will be rolled into the following year’s budget. The budget will be adjusted accordingly consistent with the Management District Plan to adjust for surpluses that are carried forward to ensure that the PBID is spending these funds in a timely manner and is complying with applicable State laws and City policies. Any change in line-item expenditure and/or budget surplus will be approved by the DBA Board of Directors and submitted in the annual report, pursuant to Section 36650 of the State Law.

PBID Renewal
PBID funds may be used for renewing the district in 2037, or earlier if determined by the Board of Directors, to hire a consultant and pay the city administration fees to create a new management plan, initiate a petition drive, and assessment ballot initiative.

Bond Issuance
No bonds will be issued to finance improvements.

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SECTION 5: ASSESSMENT METHODOLOGY

General
This Management District Plan provides for the levy of assessments for the purpose of providing improvements and activities that specially benefit real property in the PBID. These assessments are not taxes for the general benefit of the City but are assessments that convey special benefits to each individual assessed parcel for which the improvements and activities are provided.

Assessment Factors
The method used to determine proportional special benefits are measured by each parcel’s lot square footage plus building square footage . Each parcel’s proportional lot size and building square footage represents each parcel’s proportional special benefit compared to other parcels within each respective benefit zone. Lot square footage is relevant to the best use of a property and will reflect the long term special benefit implications of the improvement district. Building square footage is relevant to the interim use of a property and is utilized to measure short and mid-term impacts.

Lot Square Footage Defined. Lot square footage is defined as the total amount of area within the borders of the parcel. The borders of a parcel are defined on the County Assessor parcel maps.

Building Square Footage Defined . Building square footage is defined as gross building square footage as determined by the outside measurements of a building.

Parcel Use Considerations
The methodology provides the following treatments for property used exclusively for residential, nonprofit and government, and parking structures:

• Treatment of Residential Property: Residential uses will fully benefit from the Clean, Safe and Beautiful services and will pay a full share of these services; however, Economic Development services will not benefit residential uses, and the residential rate is adjusted accordingly. The residential building square footage portion of commercial and mixed -use parcels will be subject to the adjusted residential assessment rate. • Assessment Policy on Nonprofit & Governmental Properties: Properties that are exempt from property tax, including educational and governmental institutions, and nonprofit organizations (e.g. faith-based, low income housing, cultural, community services, etc.), will not benefit from increased commercial activity resulting from PBID services and thereby will receive reduced benefits from PBID services. An owner of real property located within the PBID boundaries may reduce their assessment if ALL the following conditions are met:

1. The property owner is a nonprofit corporation that has obtained federal tax exemption under Internal Revenue Code section 501c3 or California franchise tax -exemption under the Revenue and Taxation Code Section 23701d.

2. The class or category of real property has been granted an exemption, in whole or in part, from real property taxation.

3. The nonprofit or governmental property owner occupies a majority of building square footage within the subject property.

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4. The property owner makes the request in writing to the City of Berkeley prior to the submission of the PBID assessment rolls to the Alameda County Assessor (to accommodate periodic changes in ownership or use, on or before July 1 of each year), accompanied by documentation of the tax -exempt status of the property owner and the class or category of real property.

5. The City of Berkeley may verify the documentation of tax -exempt status and classification of the property for assessment purposes prior to submitting the assessments to the County Assessor.

If ALL of these conditions are met, the amount of the PBID assessment to be levied will be for three-quarters (75%) of the Clean, Safe and Beautiful services. In addition, these parcels will not benefit from the Economic Development services and thus will not be assessed for these services.

Treatment of Parking Structures: Parking structures receive different levels of benefit from PBID improvements and services based upon their use and ownership. Parking structures will be subject to one of the following methodologies:

a. Parking structure square footage that is integrated within and/or dedicated to a building, has the same ownership as the building, and the building has uses in addition to parking where parking is just an ancillary use, does not receive benefit from the PBID services and therefore square footage of the parking structure will not be assessed. b. Stand-alone parking structures that are not ancillary to a building will receive the full benefit from PBID improvements and activities and will be assessed at standard assessment rates.

Benefit Units
Using the benefit zones and assessment factors described above we assign benefit units to each specially benefitted parcel. The total number of assessable Square Footage (SF) benefit units in the PBID are as follows:

Benefit Zone
Assessable Units
Lot + Building SF
Premium Zone
Commercial 6,208,030
Residential 2,630,490
Tax Exempt & Government 3,600,390
Total Premium Zone 12,438,910
Standard Zone
Commercial 2,165,251
Residential 1,888,365
Tax Exempt & Government 1,840,319
Total Standard Zone 5,893,935
TOTAL: 18,332,845

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Assessment Methodology
The proportionate special benefit each assessed parcel receives shall be determined in relationship to the entirety of the capital cost of the PBID improvements and activities. Due to the proportionate special benefits received by these individual parcels from the PBID services, these parcels will be assessed at a rate which is proportionate to the amount of special benefits received. Only special benefits are assessable, and these benefits must be separated from any general benefits. As required by the Sta te Constitution Article XIIID Section 4(a), the general benefits of an assessment district must be quantified and separated out so that the cost of the activities that are attributed to general benefit are deducted from the cost assessed against each specially benefitted parcel. General benefits are benefits from the PBID activities and improvements that are not special in nature, are not “particular and distinct” and are not over and above the benefits that other parcels receive. The attached Engineer’s Report has calculated that

2.0% of the PBID activities may be general in nature and will be funded from sources other than special assessments, see Section E of the Engineer’s Report for discussion of special and general benefits.

Calculation of Assessments
Based on the assessment budget, benefit zone, land use type, and assessable benefit units, all of which are discussed above, the following table s illustrate the maximum first year annual assessment per assessable benefit unit. Note, assessment rates are rounded off to the fourth decimal place and a parcel’s assessment may vary slightly when calculated using the assessment rates below.

Benefit Zone Adjustments: The assessments are adjusted to reflect anticipated service frequencies within each of two benefit zones:

• The Premium Zone, which includes the core of the PBID, provides a higher frequency of environmental enhancements.
• The Standard Zone, which includes areas on the periphery to the north, west and south, including the South Shattuck sub-area, offers a lower frequency of environmental enhancements.
• Commercial properties in both service areas will equally benefit from marketing, activation and economic development enhancements.

The resulting assessment calculation by service and benefit zone follows:

Assessment by Service
Per Sq.Ft. of
Lot + Building
Clean, Safe and Beautiful: Premium Zone $ 0.2463
Clean, Safe and Beautiful: Standard Zone $ 0.1232
Marketing and Activation (commercial only) $ 0.0778

Assessments rates by Benefit Zone and land use type will not exceed the following amounts during the first year of the renewed PBID:

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Assessment Rates
Per Sq.Ft. of
Lot + Building
Premium – Commercial
Premium – Residential
Premium - Tax Exempt/Govt
Standard – Commercial
Standard – Residential
Standard - Tax Exempt/Govt

0.3241

0.2463

0.1848

0.2010

0.1232

0.0924

Premium Zone - Sample Parcel Assessments
Commercial Parcel Assessment
To calculate the assessment for a commercial parcel in the Premium Zone with 10,000 lot square feet + 7,500 building square feet, its total parcel assessment is calculated as follows:

(10,000 + 7,500) x $0.0.3241 =
$5,671.75 total annual parcel assessment.

Residential Parcel Assessment
To calculate the assessment for a residential parcel in the Premium Zone with 10,000 lot square feet + 7,500 building square feet, its total parcel assessment is calculated as follows:

(10,000 + 7,500) x $0.0.2463 =
$4,310.25 total annual parcel assessment.

Tax Exempt/Government Parcel Assessment
To calculate the assessment for a tax exempt/government parcel in the Premium Zone with 10,000 lot square feet + 7,500 building square feet, its total parcel assessment is calculated as follows:

(10,000 + 7,500) x $0.0.1848 =
$3,234.00 total annual parcel assessment

Standard Zone - Sample Parcel Assessments
Commercial Parcel Assessment
To calculate the assessment for a commercial parcel in the Standard Zone with 10,000 lot square feet + 7,500 building square feet, its total parcel assessment is calculated as follows:

(10,000 + 7,500) x $0.0.2010 =
$3,517.50 total annual parcel assessment.

Residential Parcel Assessment
To calculate the assessment for a residential parcel in the Standard Zone with 10,000 lot square feet + 7,500 building square feet, its total parcel assessment is calculated as follows:

(10,000 + 7,500) x $0.0.1232 =
$2,156.00 total annual parcel assessment.

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Tax Exempt/Government Parcel Assessment
To calculate the assessment for a tax exempt/government parcel in the Standard Zone with 10,000 lot square feet + 7,500 building square feet, its total parcel assessment is calculated as follows:

(10,000 + 7,500) x $0.0.0924 =
$1,617.00 total annual parcel assessment

Public Sector Participation
Existing City Services
The City Council, by adopting this plan, will confirm its intention to ensure an existing level of services in the District equivalent to the level that is being provided elsewhere in the City.

Assessment funds will pay for services that are above and beyond those services provided by the City.

Rationale for Public Property Assessments
Proposition 218 states that no parcel is exempt from assessments if that parcel receives benefit from the improvements and activities. This includes government and Public use parcels. T he City of Berkeley and any other government owned parcels within the PBID boundary will pay their assessment based on the special benefits conferred to those parcels. All publicly owned parcels specially benefit from the PBID activities as they make each assessed parcel cleaner, safer, more attractive, and economically vibrant. Specifically, these parcels specially benefit from : removing graffiti from their buildings, patrolling their sidewalks, connecting the homeless to available resources, cleaning up any debris or trash, pressure washing the sidewalks, beautifying the public right-of-ways, and increasing business development.

Therefore, government uses are assessed for the special benefits they receive from the PBID activities. The assessment methodology to allocate the cost of these improvements is consistent with all other land uses in the district: lot square footage plus building square footage as explained above.

Annual Assessment Adjustments
During the 10-year term assessments will be subject to an annual increase of up to 5% per year to address changes in the cost of providing services . Assessment budgets may also increase based on development in the PBID.

The Maximum Annual Assessments are shown below:

Year 1 Year 2 Year 3 Year 4 Year 5
Premium: Commercial $0.3241 $0.3404 $0.3574 $0.3752 $0.3940 Premium: Residential $0.2463 $0.2587 $0.2716 $0.2852 $0.2994 Premium: Tax Exempt/Government $0.1848 $0.1940 $0.2037 $0.2139 $0.2246 Standard: Commercial $0.2010 $0.2110 $0.2216 $0.2327 $0.2443 Standard: Residential $0.1232 $0.1293 $0.1358 $0.1426 $0.1497 Standard: Tax Exempt/Government $0.0924 $0.0970 $0.1019 $0.1069 $0.1123

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Year 6 Year 7 Year 8 Year 9 Year 10
Premium: Commercial $0.4137 $0.4344 $0.4561 $0.4789 $0.5029 Premium: Residential $0.3144 $0.3301 $0.3466 $0.3640 $0.3822 Premium: Tax Exempt/Government $0.2358 $0.2476 $0.2600 $0.2730 $0.2866 Standard: Commercial $0.2565 $0.2693 $0.2828 $0.2969 $0.3118 Standard: Residential $0.1572 $0.1651 $0.1733 $0.1820 $0.1911 Standard: Tax Exempt/Government $0.1179 $0.1238 $0.1300 $0.1365 $0.1433

Economic Development & Placemaking Boost: To add economic development services focusing on storefront activation, placemaking and small business support to the PBID, the Owner’s Association (i.e. Downtown Berkeley Association) may elect to boost the budget in any of the first three years of the PB ID. The chart below illustrates the impact of this boost to the assessment rates, beginning in Year 2. Note: Year 2 rates reflect both the maximum 5% increase plus the additional cost adding in economic development.

Year 1 Year 2 Year 3 Year 4 Year 5
Premium: Commercial $0.3241 $0.3615 $0.3796 $0.3985 $0.4185 Premium: Residential $0.2463 $0.2634 $0.2765 $0.2904 $0.3049 Premium: Tax Exempt/Government $0.1848 $0.1975 $0.2074 $0.2178 $0.2287 Standard: Commercial $0.2010 $0.2298 $0.2413 $0.2534 $0.2660 Standard: Residential $0.1232 $0.1317 $0.1383 $0.1452 $0.1524 Standard: Tax Exempt/Government $0.0924 $0.0988 $0.1037 $0.1089 $0.1143 Year 6 Year 7 Year 8 Year 9 Year 10
Premium: Commercial $0.4394 $0.4614 $0.4844 $0.5086 $0.5341 Premium: Residential $0.3201 $0.3361 $0.3529 $0.3706 $0.3891 Premium: Tax Exempt/Government $0.2401 $0.2521 $0.2647 $0.2779 $0.2918 Standard: Commercial $0.2793 $0.2933 $0.3080 $0.3233 $0.3395 Standard: Residential $0.1601 $0.1681 $0.1765 $0.1853 $0.1946 Standard: Tax Exempt/Government $0.1200 $0.1260 $0.1324 $0.1390 $0.1459

PBID Guidelines
Time and Manner for Collecting Assessments
As provided by State Law, the District assessment will appear as a separate line item on annual property tax bills prepared by the County of Alameda. The City of Berkeley and/or the DBA may direct bill the first year’s assessment for all property owners and may direct bill any property owners whose special assessment does not appear on the tax rolls for each year of the PBID term.

The assessments shall be collected at the same time and in the same manner as for the ad valorem property tax paid to the County of Alameda . These assessments shall provide for the same lien priority and penalties for delinquent payment as is provided for the ad valorem property tax.

However, assessments may be billed directly by the City for the first fiscal year of operation or for changes to assessments that occur during an assessment year and are prorated for a part of the year, and then by the County for all subsequent years. Any delinquent assessments owed for the first year will be added to the property tax roll for the following year as delinquent. These

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assessments shall provide for the same lien priority and penalties for delinquent payment as is provided for the ad valorem property tax. The property owner means any person shown as the owner/taxpayer on the last equalized assessment roll or otherwise kno wn to be the owner/taxpayer by the County. The City of Berkeley and/or the DBA is authorized to collect any assessments not placed on the County tax rolls, or to place assessments, unpaid delinquent assessments, or penalties on the County tax rolls as appropriate to implement this Management District Plan.

Disestablishment
State law provides for the disestablishment of a PBID pursuant to an annual process. The 30-day period begins each year on the anniversary day that the City Council first establishes the PBID.

Within this annual 30 -day period, if the owners of real property who pay more than 50% of the assessments levied submit a written petition for disestablishment, the PBID may be dissolved by the City Council. The City Council must hold a public hearing on the proposed disestablishment before voting on whether to disestablish the PBID.

Duration
The PBID will have a 10-year term commencing January 1, 2027, through December 31, 2036.

Any major modifications or new or increased assessments during the term of the PBID that are not consistent with the provisions of the original Management District Plan will require a new mail ballot process.

Future Development
As a result of continued development, the PBID may experience the addition or subtraction of assessable footage for parcels included and assessed within the PBID boundaries. Parcels with a change in the building square or lot square footage need to provide notice of the change to the District by April 1st of each year. The future year’s assessments will reflect the change.

Assessment Appeal Procedure
Property owners may appeal assessments that they believe are inaccurate. Appeals must be in writing, stating the grounds and providing proof of the appeal and filed with the DBA Board of Directors, serving as the Owners’ Association prior to April 1 of each year. The Owners’ Association shall review the appeal and will determine if the information provided warrants an adjustment to the assessment. Appeals shall be limited to the current assessment year. Any appeal not filed by April 1 shall not be valid. In any case, appeals will only be considered for the current year and will not be considered for prior years.

Implementation Timeline
The Downtown Berkeley PBID is expected to be renewed by July 2026 for inclusion of parcel assessments on the County of Alameda 2026/27 tax roll with an i mplementation date of the Management District Plan on January 1, 2027. Consistent with State law, the PBID will have a 10-year life through December 31, 2036.

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SECTION 6: PBID GOVERNANCE

City Council
Following the submission of petitions from property owners representing more than 50% of the assessments to be paid, the City Council, upon holding a public hearing on the proposed PBID, may elect to renew the PBID. The PBID is renewed by a City Council resolution, including the levy of an assessment on property, if the assessment is first approved by parcel owners in a balloting process.

PBID Governance
The PBID Law establishes a governance framework that allows property owners who pay assessments the ability to determine how the assessments are used. This Management District Plan may be subject to changes if required by the state of California or the City of Berkeley.

The PBID shall continue to contract with the Downtown Berkeley Association (DBA), a nonprofit organization that acts as the Owners’ Association and governing board for the PBID. The role of the Owners ’ Association is consistent with similar PBIDs and management organizations throughout California and the nation. The Owners’ Association determines budgets, assessment adjustments and monitors service delivery. As part of the Management Plan , the nonprofit organization oversees the delivery of day-to-day PBID activities. The PBID Owners’ Association Board of Directors will represent a cross section of property owners found throughout the district.

Brown Act & Public Records Act Compliance
The Owners’ Association is subject to government regulations relating to transparency, namely the Ralph M. Brown Act and the California Public Records Act. These regulations are designed to promote public accountability. The Owners’ Association must act as a legislative body under the Ralph M. Brown Act (Government Code §54950 et seq. ). Thus , meetings of the Board of Directors of the Owners’ Association and certain committees must be held in compliance with the public notice and other requirements of the Br own Act. The Owners’ Association is also subject to the record keeping and disclosure requirements of the California Public Records Act.

Annual Report
The Owners’ Association shall present an annual report at the end of each year of operation to the City Council pursuant to Streets and Highways Code §36650 . The annual report is a prospective report for the upcoming year and must include:

1. Any proposed changes in the boundaries of the PBID or in any benefit zones or classification of property within the district;

2. The improvements, maintenance, and activities to be provided for that fiscal year;

3. The estimated cost of providing the improvements, maintenance, and activities to be provided for that fiscal year;

4. The method and basis of levying the assessment in sufficient detail to allow each real property owner to estimate the amount of the assessment to be levied against his or her property for that fiscal year;

5. The estimated amount of any surplus or deficit revenues to be carried over from a previous fiscal year; and

6. The estimated amount of any contributions to be made from sources other than assessments levied pursuant to this Plan.

Downtown Berkeley PBID October 2025
Management District Plan Page 24 of 31

SECTION 7: ASSESSMENT ROLL

The total assessment amount for FY 2026/27 is $2,668,086 apportioned to each individual assessed parcel, as follows.

APN Owner Site Address
Parcel
Assessment
057- -2016-021-01 1812 University Ave Llc 1812 University Ave $7,287.30 057- -2024-007-01 1935 Addison Street Llc 1935 Addison St $11,396.24 057- -2022-019-01 1950 Addison Apartment Joint Venture Llc 1950 Addison St $18,723.94 057- -2060-001-00 1950 Mlk Llc 1988 M L King Jr Way $26,799.47 057- -2046-001-00 1951 Shattuck Llc 2108 Berkeley Way $50,960.22 057- -2053-002-00 1974 Shattuck Avenue Llc 1974 Shattuck Ave $2,933.54 057- -2026-007-02 2000 Center Street Llc 2175 Milvia St $20,253.74 057- -2023-013-00 2001 Center Street Llc 2001 Center St $14,151.33 057- -2025-002-00 2008 Shattuck Avenue Llc 2008 Shattuck Ave $6,424.61 055- -1894-014-03 2025 Durant Avenue Llc 2025 Durant Ave $15,301.78 055- -1894-015-01 2028 Bancroft Way Llc 2028 Bancroft Way $5,021.84 057- -2025-017-03 2054 University Llc 2054 University Ave $12,025.89 057- -2024-013-00 2099 Mlk Owner Llc 2099 M L King Jr Way $11,187.84 057- -2023-001-00 2100 Shattuck Ave Lp 2104 Shattuck Ave $17,382.11 057- -2030-001-00 2108 Allston Llc 2108 Allston Way $14,250.19 057- -2029-013-00 2110 Kittredge Llc 2110 Kittredge St $12,286.76 055- -1893-007-01 2124 Bancroft Way Llc 2124 Bancroft Way $9,044.67 055- -1893-006-01 2125 Durant Avenue Llc 2125 Durant Ave $481.53 057- -2031-011-00 2130 Center Llc 2130 Center St $8,329.31 057- -2029-017-00 2176 Kittredge Owner Llc 2150 Kittredge St 100-728 $53,588.44 057- -2029-018-00 2176 Kittredge Owner Llc 2146 Kittredge St $5,162.38 057- -2029-019-00 2176 Kittredge Owner Llc 2146 Kittredge St $341.65 057- -2028-003-00 2274 Shattuck Qozb Llc 2274 Shattuck Ave $18,650.18 055- -1894-017-04 2322 Shattuck Avenue Llc 2300 Shattuck Ave $24,669.30 055- -1896-004-00 2420 Shattuck Avenue Llc 2428 Shattuck Ave $1,619.24 055- -1896-004-00 2420 Shattuck Avenue Llc 2428 Shattuck Ave $1,619.24 055- -1896-003-00 2420 Shattuck Llc 2420 Shattuck Ave $2,081.88 055- -1896-003-00 2420 Shattuck Llc 2420 Shattuck Ave $2,081.88 055- -1822-005-00 2524 Shattuck Blake Llc 2524 Shattuck Ave $2,155.23 057- -2024-010-02 384 Promenade Llc & Wpg Promenade Llc Etal 1936 University Ave $13,038.13 057- -2023-014-00 440 Jackson Street Llc 2115 Milvia St $6,387.34 057- -2060-046-00 Acampora Rose Tr 1801 University Ave 309 $239.33 057- -2033-004-00 Addison Building Llc 2044 Kala Bagai Way $7,841.14 057- -2022-014-01 Addison Llc 1912 Addison St $1,277.94 057- -2060-041-00 Albanese Andres & Celina 1801 University Ave 407 $239.33 057- -2030-010-00 Amherst Ventures Llc 2231 Shattuck Ave $8,559.70 057- -2050-031-01 Amistad House Llc 1810 Shattuck Ave $6,581.98 055- -1821-026-00 Ampri Investments Inc 2030 Blake Stc $308.55 055- -1821-027-00 Ampri Investments Inc 2030 Blake Stb $307.94 057- -2028-013-00 Aochi Fusako J Tr 2000 Kittredge St $4,612.95 057- -2030-008-00 Aquarius Twins Inc 2117 Kittredge St $3,268.06

Downtown Berkeley PBID October 2025
Management District Plan Page 25 of 31

APN Owner Site Address
Parcel
Assessment
057- -2031-008-00 Arding Jon D Tr & Martin David 2171 Shattuck Ave $5,733.85 057- -2060-050-03 Arefi Ehsan & Arefy Katrin Tr 1809 University Ave $528.96 057- -2032-018-00 Arlington Investment Co 134Berkeley Sq $1,420.42 057- -2059-007-00 Ayyad Fred & Mona 1929 University Ave $1,824.43 055- -1893-013-00 Baker Edward Tr 2327 Shattuck Ave $410.19 057- -2032-016-00 Bancroft Susan E Trust 2115 Shattuck Ave $1,964.66 055- -1894-016-00 Bancroft Way Properties Llc 2030 Bancroft Way $1,547.08 057- -2032-022-00 Bank Of America 2129 Center St $2,379.25 055- -1821-025-00 Belgrove Angela M & Swinderman Eric G 2030 Blake Std $826.75 057- -2016-025-01 Berkeley Chamber Of Com 1834 University Ave $1,263.78 057- -2032-021-00 Berkeley Downtown Hotel Owner 2121 Center St $99,598.04 055- -1824-015-00 Berkeley Free Market Llc 2567 Shattuck Ave $6,792.89 057- -2028-011-00 Berkeley Inn Llc 2001 Bancroft Way $4,746.18 057- -2025-024-00 Berkeley Joint Powers Financin 2015 Addison St $15,776.13 057- -2029-004-00 Berkeley Lodge No 270 I O O F 2288 Fulton St $6,066.58 057- -2049-037-00 Berkeley Lofts Llc 1849 Shattuck Ave C1 $139.07 057- -2049-038-00 Berkeley Lofts Llc 1849 Shattuck Ave C2 $394.51 057- -2025-005-03 Berkeley Repertory Theatre 2071 Addison St $1,724.39 057- -2025-008-00 Berkeley Repertory Theatre 2025 Addison St $5,536.22 057- -2025-023-00 Berkeley Repertory Theatre 2009 Addison St $9,896.06 057- -2023-021-02 Berkeley Traditional Music Fou 2026 Addison St $2,811.90 057- -2023-021-03 Berkeley Traditional Music Fou 2020 Addison St $3,082.21 055- -1894-007-02 Berkeley Unified School District 2000 Bancroft Way $3,427.90 057- -2020-004-00 Berkeley Unified School District 1980 Allston Way $4,424.23 057- -2020-005-03 Berkeley Unified School District 2223 M L King Jr Way $26,213.08 055- -1822-009-01 Berkeley Vqof Ii Spe Llc 2035 Blake St $14,388.08 057- -2032-010-00 Bettencourt Charles A & Jeanne K Trs 2109 Kala Bagai Way $8,363.33 057- -2060-023-00 Biggs Ralph E 1801 University Ave 401 $239.33 055- -1821-024-02 Blake Street Sfc Llc & Blake S 2034 Blake St $4,864.15 057- -2023-004-00 Bollibokka Shattuck Llc 2144 Shattuck Ave $30,688.06 057- -2027-012-00 Bpr Properties Berkeley Llc 2060 Allston Way C $40,805.37 057- -2049-030-00 Brooks Jody & Wiggin Annette 1849 Shattuck Ave 406 $120.83 057- -2060-050-01 Browning Robert P & Maio Linda R Trs 1801 University Ave A $723.50 055- -1892-001-01 Buddhist Churches Of America 2140 Durant Ave $5,231.09 057- -2022-008-00 Butler Larry Tr 1907 Center St $1,893.20 057- -2023-003-00 C & V Shattuck Llc 2120 Shattuck Ave $2,133.54 057- -2031-009-00 C S Company 2161 Shattuck Ave $14,069.64 055- -1895-041-00 Ca Ag Logan Park Property Owner 2352 Shattuck Ave $31,450.15 055- -1895-042-00 Ca Ag Logan Park Property Owner Phase Ii Llc 2370 Shattuck Ave $16,224.36 057- -2027-011-00 Ca Student Living Berkeley Llc 2070 Allston Way $14,452.14 057- -2034-007-00 Calif State Empl Cr Un 2033 Kala Bagai Way $2,037.92 057- -2028-014-02 California Community Housing Agency 2022 Kittredge St $41,395.10 055- -1893-011-00 California First Bank 2107 Durant Ave $1,306.32 055- -1893-012-00 California First Bank 2333 Shattuck Ave $5,505.05 057- -2060-030-00 Caloca Rosa N Tr 1801 University Ave 204 $239.33 057- -2029-015-00 Carlson Susan Tr 2138 Kittredge St $3,021.48 057- -2030-003-00 Cerfam Llc 2134 Allston Way $3,154.61

Downtown Berkeley PBID October 2025
Management District Plan Page 26 of 31

APN Owner Site Address
Parcel
Assessment
055- -1891-012-00
Chan Kum L & Andrew Trs & Chan Kum L & Andrew
Trs 2429 Shattuck Ave $5,912.41
057- -2060-040-00 Chang Andy T & Terry L Etal 1801 University Ave 307 $239.33 057- -2032-012-00 Cheng Frank & Dorothy 2112 Addison St $5,970.81 057- -2016-003-00 Cheng Te C Tr 2070 M L King Jr Way $992.81 057- -2060-028-00 Chua Shirley C & Suisuilyn 1801 University Ave 303 $239.33 057- -2017-016-01 City Of Berkeley 2100 M L King Jr Way $25,326.87 057- -2021-001-00 City Of Berkeley 2180 Milvia St $21,423.76 057- -2021-002-00 City Of Berkeley 0 Center St $22,561.90 057- -2022-006-00 City Of Berkeley 1947 Center St $12,461.49 057- -2022-020-00 City Of Berkeley 0 Center St $5,341.94 057- -2023-020-03 City Of Berkeley 2025 Center St $52,152.34 057- -2028-005-00 City Of Berkeley 2031 Bancroft Way $4,077.43 057- -2028-017-01 City Of Berkeley 2090 Kittredge St $18,502.30 057- -2118-001-00 City Of Berkeley 2200 Fulton St $0.00 057- -2119-001-00 City Of Berkeley 2200 Fulton Sta $10,484.16 057- -2122-001-00 City Of Berkeley 2012 Berkeley Way $13,704.20 057- -2122-002-00 City Of Berkeley Berkeley Way $604.36 057- -2122-003-00 City Of Berkeley 2020 Berkeley Way $1,827.76 057- -2031-001-01 Core Berkeley Oxford Llc 2128 Oxford St $6,454.76 057- -2031-013-00 Core Berkeley Oxford Llc 2142 Center St $11,144.53 057- -2031-014-00 Core Berkeley Oxford Llc 2136 Center St $3,740.34 057- -2060-026-00 Corr James C & Michaels Mary F Trs 1801 University Ave 402 $239.33 055- -1895-019-01 Cpf Berkeley Varsity Llc 2024 Durant Ave $12,109.95 055- -1822-003-02 Creston Developments Llc 2514 Shattuck Ave $2,279.24 057- -2026-013-00 Csq Fee Owner Ca Llc 2168 Shattuck Ave $17,584.06 057- -2023-026-00 Cvbaf Acq Llc 2055 Center St $52,993.72 057- -2049-021-00 Dang Dennis H 1849 Shattuck Ave 403 $120.83 057- -2120-001-00 David Brower Center 2150 Allston Way $9,069.43 057- -2049-020-00 Delbonta Matthew A & Bell Jennifer M 1849 Shattuck Ave 303 $120.83 057- -2026-004-12 Dun Sherman S & Katherine Y Etal 2068 Center St $2,814.25 055- -1892-015-00 Durant Berkeley Partners Lp 2367 Shattuck Ave $2,226.18 055- -1892-016-00 Durant Berkeley Partners Lp 2349 Shattuck Ave $3,762.22 057- -2031-003-00 Dwf Vi Vmg Allston Llc 2161 Allston Way $14,237.82 055- -1893-005-03 Dwf Vi Vmg Stadium Llc 2310 Fulton St $12,934.72 055- -1890-012-01 Dwight Way Residential Property Owner Llc 2121 Dwight Way $15,909.79 057- -2024-004-00 East Bay Media Center 1939 Addison St $780.71 057- -2024-008-01 East End Investors Group Inc 1950 University Ave $5,233.34 055- -1892-013-01 Eastborough Properties Lp 2399 Shattuck Ave $6,741.44 057- -2053-003-01 Fifth Keil Co 1998 Shattuck Ave $6,656.06 057- -2053-003-02 Fifth Keil Co 1984 Shattuck Ave $1,440.51 055- -1894-006-00 Figueroa Josefina D & Xavier M 2017 Durant Ave $1,277.82 057- -2022-003-01 First Milvia Llc 2108 Milvia St $1,396.76 057- -2022-017-01 First Milvia Llc 2100 Milvia St $17,855.05 057- -2026-002-01 First Shattuck Llc 2150 Shattuck Ave $60,078.24 057- -2026-005-01 First Shattuck Llc 2043 Allston Way $7,216.51 057- -2026-012-03 First Shattuck Llc 2052 Center St $40,491.27