Berkeley City Council
May 19, 2026

Tuesday, May 19, 2026 AGENDA Page 1

AGENDA

BERKELEY CITY COUNCIL MEETING
Tuesday, May 19, 2026
6:00 PM

SCHOOL DISTRICT BOARD ROOM - 1231 ADDISON STREET, BERKELEY, CA 94702

ADENA ISHII, MAYOR
COUNCILMEMBERS:

DISTRICT 1 – RASHI KESARWANI DISTRICT 5 – SHOSHANA O’KEEFE DISTRICT 2 – TERRY TAPLIN DISTRICT 6 – BRENT BLACKABY
DISTRICT 3 – BEN BARTLETT DISTRICT 7 – CECILIA LUNAPARRA DISTRICT 4 – IGOR TREGUB DISTRICT 8 – MARK HUMBERT

This meeting will be conducted in a hybrid model with both in -person and virtual attendance. Attend this meeting remotely using Zoom. To request to speak, use the “raise hand” function in Zoom. To join by phone: Dial 1-669- 254-5252 or 1-833-568-8864 (Toll Free) and enter Meeting ID: 165 412 7930. To provide public comment, Press *9 and wait to be recognized by the Chair. To submit a written communication for the public record, email [email protected].

Live captioned broadcasts of Council meetings are available on B -TV (Channel 33) and via internet video stream.

All Council meetings are recorded.

This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953 . Any member of the public may attend this meeting, however, if you are feeling sick, please do not attend the meeting in person.

The City Council may take action related to any subject listed on the Agenda.

Pursuant to the City Council Rules of Procedure and State Law, the presiding officer may remove, or cause the removal of, an individual for disrupting the meeting. Prior to removing an individual, the presiding officer shall warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. The presiding officer may then remove the individual if they do not promptly cease their disruptive behavior. “Disrupting” means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, a failure to comply with reasonable and lawful regulations adopted by a legislative body, or engaging in behavior that constitutes use of force or a true threat of force.

Government Code Section 84308 (Levine Act) - Parties to a proceeding involving a license, permit, or other entitlement for use are required to disclose if they made contributions over $5 00 within the prior 12 months to any City employee or officer. Parties and participants with a financial interest are prohibited from making more than $500 in contributions to a decisionmaker for the 12 months after the final decision is rendered on the proceeding.

The above contribution disclosures and restrictions do not apply when the proceeding is competitively bid, or involves a personnel or labor contract. For more information, see Government Code Section 84308.

Tuesday, May 19, 2026 AGENDA Page 2
Preliminary Matters
Roll Call:

Land Acknowledgement Statement: The City of Berkeley recognizes that the community we live in was built on the territory of xučyun (Huchiun (Hooch-yoon)), the ancestral and unceded land of the Chochenyo (Cho-chen-yo)-speaking Ohlone (Oh-low-nee) people, the ancestors and descendants of the sovereign Verona Band of Alameda County. This land was and continues to be of great importance to all of the Ohlone Tribes and descendants of the Verona Band. As we begin our meeting tonight, we acknowledge and honor the original inhabitants of Berkeley, the documented 5,000 -year history of a vibrant community at the West Berkeley Shellmound, and the Ohlone people who continue to reside in the East Bay. We recognize that Berkeley’s residents have and continue to benefit from the use and occupation of this unceded stolen land since the City of Berkeley’s incorporation in 1878. As stewards of the laws regulating the City of Berkeley, it is not only vital that we recognize the history of this land, but also recognize that the Ohlone people are present members of Berkeley and other East Bay communities today. The City of Berkeley will continue to build relationships with the Lisjan Tribe and to create meaningful actions that uphold the intention of this land acknowledgement.

Ceremonial Matters: In addition to those items listed on the agenda, the Mayor may add additional ceremonial matters.

City Manager Comments: The City Manager may make announcements or provide information to the City Council in the form of an oral report. The Council will not take action on such items but may request the City Manager place a report on a future agenda for discussion.

Public Comment on Non-Agenda Matters: Up to ten persons will be selected to address matters not on the Council agenda. If five or fewer persons are identified to provide non-agenda comment, each person selected will be allotted two minutes each. If more than five persons are selected to address matters not on the Council agenda, each person selected will be allotted one minute each.

In-person attendees wishing to address the Council on matters not on the Council agenda during the initial ten-minute period for such comment, must submit a speaker card to the City Clerk in person at the meeting location and prior to the moment that the Presiding Officer calls for public comment on non - agenda items. Remote attendees must raise their hand in the videoconference application when the Presiding Officer calls for non-agenda speakers. The first five raised hands on the videoconference application will be selected to speak and the first five cards drawn at the meeting will be selected to speak. The number of in-person and remote speakers selected may be adjusted by the Presiding Officer if fewer than five speakers from either format are identified.

The remainder of the speakers wishing to address the Council on non-agenda items will be heard at the end of the agenda.

Public Comment by Employee Unions (first regular meeting of the month): This period of public comment is reserved for officially designated representatives of City of Berkeley employee unions, with five minutes allocated per union if representatives of three or fewer unions wish to speak and up to three minutes per union if representatives of four or more unions wish to speak.

Tuesday, May 19, 2026 AGENDA Page 3
Consent Calendar
The Council will first determine whether to move items on the agenda for “Action” or “Information” to the “Consent Calendar”, or move “Consent Calendar” items to “Action.” Three members of the City Council must agree to pull an item from the Consent Calendar or Information Calendar for it to move to Action.

Items that remain on the “Consent Calendar” are voted on in one motion as a group. “Information” items are not discussed or acted upon at the Council meeting unless they are moved to “Action” or “Consent ”.

No additional items can be moved onto the Consent Calendar once public comment has commenced. At any time during, or immediately after, public comment on Information and Consent items, any Councilmember may move any Information or Consent item to “Action.” Following this, the Council will vote on the items remaining on the Consent Calendar in one motion.

For items moved to the Action Calendar from the Consent Calendar or Information Calendar, persons who spoke on the item during the Consent Calendar public comment period may speak again at the time the matter is taken up during the Action Calendar.

Public Comment on Consent Calendar and Information Items Only: The Council will take public comment on any items that are either on the amended Consent Calendar or the Information Calendar. If ten or fewer persons are interested in speaking on an individual agenda item, each speaker may speak for two minutes. If there are more than ten persons interested in speaking, the Presiding Officer may limit the public comment for all speakers to one minute per speaker. Speakers are permitted to yield their time to one other speaker, however no one speaker shall have more than four minutes. The Presiding Officer may, with the consent of persons representing both sides of an issue, allocate a block of time to each side to present their issue. A speaker may only speak once during the period for public comment on Consent Calendar and Information items.

Additional information regarding public comment by City of Berkeley employees and interns: Employees and interns of the City of Berkeley, although not required, are encouraged to identify themselves as such, the department in which they work and state whether they are speaking as an individual or in their official capacity when addressing the Council in open session or workshops.

Consent Calendar

1. Amendment: FY 2026 Annual Appropriations Ordinance
From: City Manager
Recommendation: Adopt the first reading of an Ordinance amending the FY 2026 Annual Appropriations Ordinance No. 7,993–N.S. for fiscal year 2026 based upon recommended re-appropriation of committed FY 2025 funding and other adjustments in the amount of $17,362,804 (gross) and $16,419,776 (net).

Financial Implications: See report
Contact: Maricar Dupaya, Budget Manager, (510) 981-7000

2. Minutes for Approval
From: City Manager
Recommendation: Approve the minutes for the Council meetings of April 14, 2026 (regular), April 20, 2026 (closed), April 21, 2026 (regular), and April 28, 2026 (regular).

Financial Implications: None
Contact: Mark Numainville, City Clerk, (510) 981-6900

Consent Calendar
Tuesday, May 19, 2026 AGENDA Page 4

3. 2026 Records Retention Schedule
From: City Manager
Recommendation: Adopt a Resolution approving the revised Records Retention Schedule in compliance with the City’s Records Management Program and rescinding Resolution No. 68,661-N.S.

Financial Implications: See report
Contact: Mark Numainville, City Clerk, (510) 981-6900

4. Contract: Granicus for Short-Term Rental Monitoring and Tax Compliance From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to execute a contract with Granicus for short-term rental monitoring and tax compliance in an amount not to exceed $450,000 for the term of June 1, 2026 to May 31, 2029 with an option to extend 2 years for an additional $350,000 for a total NTE amount of $800,000. The City will piggyback off OMNIA cooperative agreement Region 14 ESC – TX 159768
Financial Implications: See report
Contact: Henry Oyekanmi, Finance, (510) 981-7300

5. New Contract: First Shield Security for Citywide Security Services From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to execute a contract and any amendments with First Shield Security to provide security services at various City locations and facilities in an amount not to exceed $3,080,000 for the term of July 1, 2026 to June 30, 2029 with two one-year options for a total of 5 years and a total not to exceed $5,207,000 including a $600,000 contingency and subject to the City’s annual budget appropriation process.

Financial Implications: See report
Contact: Henry Oyekanmi, Finance, (510) 981-7300

6. Joint Homekey+ Application for Supportive Housing in People’s Park at 2556 Haste St.

From: City Manager
Recommendation: Adopt two Resolutions approving the following actions in support of a Homekey+ program funding allocation by: 1. Authorizing the City Manager or designee to prepare and submit a joint application with Satellite Affordable Housing Associates (SAHA) to the State of California Housing and Community Development (HCD) Department’s Homekey+ program for the Supportive Housing in People’s Park project, which will provide permanent supportive housing for people experiencing homelessness. 2. Authorizing the City Manager or designee to take all necessary actions for the City’s participation in HCD’s Homekey+ program, including entering into HCD’s Standard Agreement and any amendments. 3. Authorizing the City Manager or designee to execute all original or amended documents or agreements necessary to effectuate these actions.

Financial Implications: See report
Contact: Scott Gilman, Health, Housing, and Community Services, (510) 981-5100

Consent Calendar
Tuesday, May 19, 2026 AGENDA Page 5

7. Joint Homekey+ Application for Insight Housing’s North Berkeley BART Permanent Supportive Housing Project
From: City Manager
Recommendation: Adopt two Resolutions approving the following actions in support of a Homekey+ program funding allocation by: 1. Authorizing the City Manager or designee to prepare and submit a joint application with Insight Housing (Insight) to the State of California Housing and Community Development (HCD) Department’s Homekey+ program for the North Berkeley BART (NBB) Permanent Supportive Housing (PSH) project, which will provide permanent supportive housing for people experiencing homelessness. 2. Authorizing the City Manager or designee to take all necessary actions for the City’s participation in HCD’s Homekey+ program, including entering into HCD’s Standard Agreement and any amendments. 3. Authorizing the City Manager or designee to execute all original or amended documents or agreements necessary to effectuate these actions.

Financial Implications: See report
Contact: Scott Gilman, Health, Housing, and Community Services, (510) 981-5100

8. Amendment to BMC Chapter 2.100 to Subject Pepper Spray to the Approval and Reporting Requirements of the Police Equipment Ordinance From: City Manager
Recommendation: Adopt the first reading of an Ordinance amending Berkeley Municipal Code Section 2.100.040 to add pepper spray to the list of police equipment subject to the approval processes and reporting requirements defined in Chapter

12.8 of the California Government Code and BMC Chapter 2.100, and to require reporting on the administration of first aid following each use of pepper spray.

Financial Implications: Staff time
Contact: Jennifer Louis, Police, (510) 981-5900

9. ***Removed from Agenda by the City Manager*** 2026 Bicycle Plan Update From: City Manager
Contact: Wahid Amiri, Public Works, (510) 981-6300

10. Contract: B Bros Construction, Inc. for South Berkeley Senior Center Water Heater Replacement Project
From: City Manager
Recommendation: Adopt a Resolution: 1. Approving plans and specifications for the South Berkeley Senior Center Water Heater Replacement Project (Specification No. 26-11781-C); and 2. Accepting the bid of B Bros Construction, Inc. as the lowest, responsive and responsible bidder; and 3. Authorizing the City Manager to execute a contract and any amendments, extensions, or change orders until the Project is completed in accordance with the approved plans and specifications for an amount not to exceed $578,514 which includes a contingency of $96,419 for the term of June 1, 2026, to June 30, 2027.

Financial Implications: Measure T1 Fund - $578,514
Contact: Wahid Amiri, Public Works, (510) 981-6300

Consent Calendar
Tuesday, May 19, 2026 AGENDA Page 6

11. Contract: Bay Construction Co. for Transfer Station Aboveground Storage Tank
From: City Manager
Recommendation: Adopt a Resolution: 1. Approving plans and specifications for Transfer Station Aboveground Storage Tank (Project), Specification No. 25-11733-C; and 2. Accepting the bid of Bay Construction Co. as the lowest, responsive and responsible bidder; and 3. Authorizing the City Manager to execute a contract and any amendments, extensions, or change orders until the Project is completed in accordance with the approved plans and specifications for an amount not to exceed $654,636, which includes a contingency of $109,106.

Financial Implications: Zero Waste Fund - $765,600
Contact: Wahid Amiri, Public Works, (510) 981-6300

12. Contract: Bay Construction for Public Safety Building Jail Automation Upgrades
From: City Manager
Recommendation: Adopt a Resolution: 1. Approving plans and specifications for Public Safety Building Automation Upgrades; and 2. Accepting the bid of Bay Construction as the lowest, responsive and responsible bidder; and 3. Authorize the City Manager to execute a contract and any amendments, extensions, or change orders until the project is completed in accordance with the approved plans and specifications for an amount not to exceed $1,308,973, which includes a contingency of $218,162.

Financial Implications: See report
Contact: Wahid Amiri, Public Works, (510) 981-6300

13. Draft Update to the Bike Plan
From: Disaster and Fire Safety Commission
Recommendation: Direct staff to modify and revise the Draft Update to the Bike Plan dated July 29, 2025, to take into consideration recommendations from the DFSC outlined in the report.

Financial Implications: See report
Contact: Keith May, Commission Secretary, (510) 981-3473

14. Recommendation to Add Three Ceremonial Street Name Signs in honor of Daniel Ellsberg on Kittredge Street
From: Transportation and Infrastructure Commission
Recommendation: Adopt a Resolution to install three ceremonial street name signs, saying Daniel Ellsberg Way, in honor of Daniel Ellsberg on Kittredge Street — one at each of the southwest corners of Kittredge at Milvia Street, Kittredge at Harold Way and Kittredge at Fulton Street.

Financial Implications: See report
Contact: Mark Helmbrecht, Commission Secretary, (510) 981-6300

Council Consent Items
Tuesday, May 19, 2026 AGENDA Page 7

15. Referral to Incorporate Food Insecurity as a Funded Category in Future Community Agency Grant Funding Cycles (Reviewed by the Budget & Finance Committee)
From: Councilmember Kesarwani (Author), Councilmember Humbert (Co- Sponsor)
Recommendation: Referral to the City Manager to establish food insecurity as a funded category for the next Community Agency RFP process which will be released roughly late summer, 2027 through early 2028, and for subsequent funding cycles to ensure city funds are permanently allocated to address this key priority and maximize sustainability for relevant non-profits.

Policy Committee Recommendation: Send the item to Council with a positive recommendation as amended to establish food insecurity as a funded category for the next community agency RFP process.

Financial Implications: See report
Contact: Rashi Kesarwani, Councilmember, District 1, (510) 981-7110

16. Berkeley Humane’s 12th Annual Pints for Paws Fundraiser: Relinquishment of Council Office Budget Funds from General Funds and Grant of Such Funds From: Councilmember Taplin (Author), Councilmember Humbert (Co-Sponsor), Mayor Ishii (Co-Sponsor), Councilmember Blackaby (Co-Sponsor) Recommendation: Adopt a resolution approving the expenditure of an amount not to exceed $500 per councilmember, including $500 from Councilmember Taplin, to support Berkeley Humane’s 12th Annual Pints for Paws Fundraiser.

Financial Implications: Councilmembers' Discretionary Funds - $500 Contact: Terry Taplin, Councilmember, District 2, (510) 981-7120

17. 100 Black Men of the Bay Area’s Tommie Smith Youth Track Meet:

Relinquishment of Council Office Budget Funds from General Funds and Grant of Such Funds
From: Councilmember Taplin (Author), Councilmember Bartlett (Co-Sponsor), Councilmember Lunaparra (Co-Sponsor), Councilmember Blackaby (Co- Sponsor)
Recommendation: Adopt a resolution approving the expenditure of an amount not to exceed $500 per councilmember, including $500 from Councilmember Taplin, to support 100 Black Men of the Bay Area’s Tommie Smith Youth Track Meet.

Financial Implications: Councilmembers' Discretionary Funds - $500 Contact: Terry Taplin, Councilmember, District 2, (510) 981-7120

Council Consent Items
Tuesday, May 19, 2026 AGENDA Page 8

18. Berkeley Flea Market Art Walk Event: Relinquishment of Council Office Budget Funds to General Fund and Grant of Such Funds
From: Councilmember Bartlett (Author)
Recommendation: Approve the expenditure of funds, including $1,000 from Councilmember Bartlett for the Grand Opening of the South Berkeley Flea Market at Ashby BART (organized by Community Services United, 501(c)3), with funds relinquished to the City’s General Fund for this purpose from the discretionary council office budget of Councilmember Bartlett and any other Councilmembers who would like to contribute.

Financial Implications: See report
Contact: Ben Bartlett, Councilmember, District 3, (510) 981-7130

19. Berkeley Rotary Endowment Education and Community Welfare Support:

Relinquishment of Council Office Budget Funds from General Funds and Grant of Such Funds to Berkeley Rotary Endowment
From: Councilmember Tregub (Author), Mayor Ishii (Co-Sponsor), Councilmember O'Keefe (Co-Sponsor), Councilmember Taplin (Co-Sponsor) Recommendation: Adopt a Resolution approving the expenditure of an amount not to exceed $500 per Councilmember from the D13 Discretionary Accounts of members of the Berkeley City Council, including contributions of $250 from Mayor Ishii and Councilmembers O’Keefe, Taplin, and Tregub, and inviting other members of the City Council to contribute to the Berkeley Rotary Endowment with funds relinquished to the City’s general fund. The relinquished funds will help the Berkeley Rotary Endowment to raise funds for their RotaCare Health Clinic, 4-year collegiate scholarship program, supportive housing and hygiene kit programs. In previous years, funds were raised in tandem with and through the Taste of Downtown Berkeley event.

Financial Implications: Councilmembers' Discretionary Funds - $500 Contact: Igor Tregub, Councilmember, District 4, (510) 981-7140

Action Calendar
The public may comment on each item listed on the agenda for action. For items moved to the Action Calendar from the Consent Calendar or Information Calendar, persons who spoke on the item during the Consent Calendar public comment period may speak again during the Action Calendar public comment period on the item
The Presiding Officer will request that persons wishing to speak line up at the podium, or use the "raise hand" function in Zoom, to determine the number of persons interested in speaking at that time. If ten or fewer persons are interested in speaking on an individual agenda item, each speaker may speak for two minutes. If there are more than ten persons interested in speaking, the Presiding Officer may limit the public comment for all speakers to one minute per speaker. Speakers are permitted to yield the ir time to one other speaker, however no one speaker shall have more than four minutes. The Presiding Officer may, with the consent of persons representing both sides of an issue, allocate a block of time to each side to present their issue.

Action items may be reordered at the discretion of the Chair with the consent of Council.

The Presiding Officer may open and close an additional comment period for Action items on this agenda (excluding any public hearings, appeals, and/or quasi-judicial matters), at the start of the Action Calendar.

Those who speak on an item during this comment period may not speak a second time when the item is taken up by Council.

Action Calendar – Public Hearings
Tuesday, May 19, 2026 AGENDA Page 9

Staff shall introduce the public hearing item and present their comments. For certain hearings, this is followed by five-minute presentations each by first the appellant and then the applicant. The Presiding Officer will request that persons wishing to speak line up at the podium, or use the "raise hand" function in Zoom, to be recognized and to determine the number of persons interested in speaking at that time.

If ten or fewer persons are interested in speaking during a public hearing, each speaker may speak for two minutes. If there are more than ten persons interested in speaking, the Presiding Officer may limit the public comment for all speakers to one minute per speaker. Speakers are permitted to yield their time to one other speaker, however no one speaker shall have more than four minutes. The Presiding Officer may with the consent of persons representing both sides of an issue allocate a block of time to e ach side to present their issue.

When applicable, each member of the City Council shall verbally disclose all ex parte contacts concerning the subject of the hearing. Councilmembers shall also submit a report of such contacts in writing prior to the commencement of the hearing. Written reports shall be available for public review in the office of the City Clerk.

20. Re-Establishment of the Downtown Berkeley Property Based Business Improvement District
From: City Manager
Recommendation: Conduct a public hearing on the establishment of the Downtown Berkeley Property Based Business Improvement District (DPBID or “the District”), and upon conclusion if no majority protest exists after tabulation of assessment ballots, adopt two Resolutions:

1. Re-establishing the Downtown Berkeley Property based Business Improvement District (DPBID) for the ten-year period beginning July 1, 2026 and ending June 30, 2036, with operations to occur over the ten-calendar year period beginning January 1, 2027 and ending December 31, 2036 and levying assessments on properties within the District for Fiscal Year 2027 (FY27).

2. Authorizing the City Manager to execute a sole source contract and any amendments with the Downtown Berkeley Association (DBA) to pass-through all DPBID funds received to support Downtown revitalization and implement the DPBID Management District Plan for an anticipated amount of $33,558,899 for the ten-year period of January 1, 2027 to December 31, 2036 (FYs 27-36). If additional funds are received above the anticipated amount, those pass-through monies collected on behalf of the Downtown Berkeley Property Based Business Improvement District (DPBID) in Fund 786 above the anticipated amount are also to be paid to the DBA when received.

Financial Implications: See report
Contact: Eleanor Hollander, Economic Development, (510) 981-7530

21. Proposed FY 2027 and FY 2028 Biennial Budget and Proposed Biennial Budget Public Hearing #1
From: City Manager
Recommendation: Accept the Proposed Fiscal Year 2027 and Fiscal Year 2028 Biennial Budget for review and consideration by the City Council, conduct Public Hearing No. 1 on the Proposed Budget, and final adoption for June 23, 2026.

Financial Implications: see report
Contact: Maricar Dupaya, Budget Manager, (510) 981-7000

Action Calendar – Public Hearings
Tuesday, May 19, 2026 AGENDA Page 10

22. Animal Care Services Fee Schedule
From: City Manager
Recommendation: Conduct a public hearing and upon conclusion, adopt a Resolution modifying the Animal Care Services fee schedule by changing existing fees and adopting new fees, and rescinding Resolution No. 66,174-N.S.

Financial Implications: See report
Contact: Peter Radu, City Manager's Office, (510) 981-7000

23. Neighborhood Services Code Enforcement Fee Schedule From: City Manager
Recommendation: Conduct a public hearing and upon conclusion, adopt a Resolution adopting the proposed Neighborhood Services Code Enforcement fee schedule.

Financial Implications: See report
Contact: Peter Radu, City Manager's Office, (510) 981-7000

24. Changes to the Environmental Health Fee Schedule
From: City Manager
Recommendation: Conduct a public hearing and, upon conclusion, adopt a Resolution: 1. Approving revisions to the fee schedule for the Environmental Health Division (EHD) effective July 1, 2026, and, 2. Rescinding Resolution No. 71,354-N.S. effective July 1, 2026.

Financial Implications: See report.

Contact: Scott Gilman, Health, Housing, and Community Services, (510) 981-5100

25. Fees: Health, Housing, and Community Services Facility Rental Fees From: City Manager
Recommendation: Conduct a public hearing and, upon conclusion, adopt a Resolution: 1. Establishing increased fees for facility rental rates for the Health, Housing, and Community Services Department, and 2. rescinding Resolution No. 67,044–N.S.

Financial Implications: See report.

Contact: Scott Gilman, Health, Housing, and Community Services, (510) 981-5100

26. Changes to Selected Recreation Facilities and Program Fees From: City Manager
Recommendation: Conduct a public hearing and upon conclusion, adopt a Resolution approving new fees and increasing current fees for select recreation programs and facility rentals; and rescinding Resolution No. 72,094-N.S. and all amendatory resolutions.

Financial Implications: See report
Contact: Scott Ferris, Parks, Recreation and Waterfront, (510) 981-6700

Action Calendar – Public Hearings
Tuesday, May 19, 2026 AGENDA Page 11

27. Changes to the Planning and Development Fee Schedule From: City Manager
Recommendation: Conduct a public hearing and upon conclusion, adopt a Resolution effective July 1, 2026: 1. Approving revisions to the fee schedule for the Planning and Development Department, to increase fees on certain building and zoning permits to cover technology for permitting and other processes, and for zoning policy development, for new address assignment applications, for landmark initiation applications, for required training for building code administration, and for other revisions and clarifications as specified; and 2. Rescinding previous fee schedule Resolution Nos. 71,834-N.S. and 71,973-N.S.; and 3. Rescinding building valuation Resolution No. 67,047-N.S.

Financial Implications: See report
Contact: Jordan Klein, Planning and Development, (510) 981-7400

28. Repeal and Reenact Berkeley Municipal Code (BMC) Chapter 14.52 to Adjust the goBerkeley Parking Management Program; Change Parking Permit Fees; Establish a New Schedule for Parking Violations, Fines, and Late Payment Penalties; and Rescind Resolution No. 71,627-N.S.

From: City Manager
Recommendation: Conduct a public hearing and upon conclusion:

1. Adopt first reading of an Ordinance repealing and reenacting Berkeley Municipal Code chapter 14.52, “Parking Meters,” to enable the following changes: a. Extend parking meter operating hours to 8 p.m. citywide; b. Operate parking meters, pay stations, and parking enforcement on Sundays. c. Expand meter zones to new high- demand areas; d. Authorize a transition to cashless parking meters and/or pay stations in the future; and

2. Adopt a Resolution to pass through parking meter costs currently paid by the City to a transparent transaction charge paid by the customer; and

3. Adopt a Resolution implementing a new FY 2028 fee schedule for Residential Parking Permit fees; and

4. Adopt a Resolution updating the Schedule of Parking Violations and Fines; and rescinding Resolution No. 71,627-N.S. (Parking Violations and Fines).

Financial Implications: See report
Contact: Wahid Amiri, Public Works, (510) 981-6300

29. Zero Waste Plan Checks and Compliance Inspections Fees From: City Manager
Recommendation: Conduct a public hearing and upon conclusion, adopt a Resolution establishing new cost recovery fees in the Public Works Department’s Zero Waste Plan Check and Compliance Inspections; authorizing the City Manager, or designee, to collect such fees to recover staffing costs.

Financial Implications: See report
Contact: Wahid Amiri, Public Works, (510) 981-6300

Information Reports
Tuesday, May 19, 2026 AGENDA Page 12

30. FY 2026 Second Quarter Investment Report: Ended December 31, 2025 From: City Manager
Contact: Henry Oyekanmi, Finance, (510) 981-7300

31. Section 115 Trust Investment Report for FY 2025 Ended June 30, 2025 From: City Manager
Contact: Henry Oyekanmi, Finance, (510) 981-7300

32. ***Removed from Agenda by the City Manager*** 2026 Health Plan Changes From: City Manager
Contact: Janelle Rodrigues, Human Resources, (510) 981-6800

Public Comment – Items Not Listed on the Agenda
Adjournment

NOTICE CONCERNING YOUR LEGAL RIGHTS : If you object to a decision by the City Council to approve or deny a use permit or variance for a project the following requirements and restrictions apply:
1) No lawsuit challenging a City decision to deny (Code Civ. Proc. §1094.6(b)) or approve (Gov. Code 65009(c)(5)) a use permit or variance may be filed more than 90 days after the date the Notice of Decision of the action of the City Council is mailed. Any lawsuit not filed within that 90 -day period will be barred. 2) In any lawsuit that may be filed against a City Council decision to approve or deny a use permit or variance, the issues and evidence will be limited to those raised by you or someone else, orally or in writing, at a public hearing or prior to the close of the last public hearing on the project.

Archived indexed video streams are available at: berkeleyca.gov/council-agendas.

Channel 33 rebroadcasts the following Wednesday at 9:00 a.m. and Sunday at 9:00 a.m.

Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e-mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk Department at 2180 Milvia Street. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the public counter at the City Clerk Department located on the first floor of City Hall located at 2180 Milvia Street, and through the City's online records portal:
https://records.cityofberkeley.info/.

Agendas, agenda reports, and revised/supplemental material may be accessed via the online agenda for this meeting at: berkeleyca.gov/council-agendas
and may be accessed at reference desks at the following locations:

City Clerk Department - 2180 Milvia Street, First Floor Tel: 510-981-6900, TDD: 510-981-6903, Fax: 510-981-6901 Email: [email protected]

Libraries: Main – 2090 Kittredge Street,
Claremont Branch – 2940 Benvenue, West Branch – 1125 University, North Branch – 1170 The Alameda, Tarea Hall Pittman South Branch – 1901 Russell

Tuesday, May 19, 2026 AGENDA Page 13

COMMUNICATION ACCESS INFORMATION:

This meeting is being held in a wheelchair accessible location.

To request a disability-related accommodation(s) to participate in the meeting, including auxiliary aids or services, please contact the Disability Services specialist at [email protected], (510) 981-6418 (V), or (510) 981-6347 (TDD) at least three business days before the meeting date.

Attendees at public meetings are reminded that other attendees may be sensitive to various scents, whether natural or manufactured, in products and materials. Please help the City respect these needs.

Captioning services are provided at the meeting, on B -TV, and on the Internet. In addition, assisted listening devices for the hearing impaired are available from the City Clerk prior to the meeting, and are to be returned before the end of the meeting.

If you have obtained interpretation services for your use during a City Council meeting and would like to request assistance, please contact the City Clerk Department at (510) 981 -6900, [email protected], or in-person during the meeting.

Questions regarding public participation may be addressed to the City Clerk Department (510) 981 -6900 or by email at [email protected].

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ I hereby certify that the agenda for this meeting of the Berkeley City Council was posted at the display case located near the walkway in front of the Maudelle Shirek Building, 2134 Martin Luther King Jr. Way, as well as on the City’s website, on May 7, 2026.

Mark Numainville, City Clerk

Communications
Council rules limit action on Communications to referral to the City Manager and/or Boards and Commissions for investigation and/or recommendations. All communications submitted to Council are public record. Copies of individual communications are available for viewing at the City Clerk Department and through Records Online.

Item 21: Proposed FY 2027 and FY 2028 Biennial Budget and Proposed Biennial Budget Public Hearing #1

1. Samantha Johnston
Throne Restrooms

2. Nicole Stone

3. Gregory Turner

4. Deirdre Murphy

5. James Rowe

6. Elliot Davis

7. Steven Jordan

8. Stefan Kaiter-Snyder

9. Andrea Limbrick (2)

Tuesday, May 19, 2026 AGENDA Page 14

10. Fernanda Rossi

11. Norman Gusner

12. Sana Keshtkaran

13. Daniel McChesney-Young

14. Anna Huff

15. Amy Berry Brockbank

16. Richard

17. Taylor Conditi

18. Eve Siegel & William Strawn

19. Charlie King

20. Mick Lim

21. Gail Whang

22. Gloria Lawson

23. Frances Holt

24. Jonathan Holt

25. Emme Clark (2)

26. Debbie Cooper

27. Caitlin Cotter

28. Ann Korchin
Up-Zoning and Zoning

29. Katie Mckee

30. Bruce H. Feingold

31. Emily Phillips

32. Summer Brenner

33. Elizabeth Rico

34. Harrison

35. Julia Bourland

36. Sarah Finnegan

37. Mary Mathaisell

38. Sasha Futran
San Francisco Mime Troupe

39. Kathleen Antonia

40. Matt Cantor

41. Lily Kelly

42. Deborah C. Segal

43. Julia Luckenbill

44. David Seabury

45. Gail Chiarello

46. Samuella Smith Fredman

47. Jessica Fong

48. Gail Levin

49. Sue VanHattum

50. Tavis Kammet

51. Adam

52. Leslie Firestone

53. Lee Trampleasure

Tuesday, May 19, 2026 AGENDA Page 15

54. Kristine Anstine

55. Beck Cowles

56. Terri Wilde

57. Vivian Taube

58. Margot Smith

59. Linda Franklin

60. Cory Kahane

61. Marge Sussman

62. Nick & Sue Jones

63. Julia Cato

64. Ruth Rogow

65. Deborah Brooks

66. Mahalia Ryba

67. Joan Finton Baumrind

68. Ramona Rubin

69. Sarah Holmes

70. Jay Manley

71. Erich Lindemann
Ferry Project

72. Casilda Rubio

73. Paul Kamen (2)
EMBER/Zone Zero

74. Cindy Larson

75. Vanessa Cordova
Repaving Request

76. Terrence Salonga (5)
Marina Trail

77. Dave Mandel (2)
UC Berkeley Student Partnership

78. Parth and Team Claro
2026 Solano Stroll

79. Alene Pearson
BMR Rent Calculation

80. Alex Merenkov
Rent Board Registration Fees

81. Deirdre Duhan
Parking on 4th Street

82. Cecelia Mautner
Information Request Concerns

83. Stacy Smith
Posters Near Solano Avenue

84. Stephen Alpert

Tuesday, May 19, 2026 AGENDA Page 16
Notice of Case Closure

85. Jessica Cardenas
Mediation Request – 2626 Ashby Ave

86. Caryn Millar for Bruce Millar
Request for ADA Parking

87. Sabrina Sierra & the Alchemy team
Housing Affordability

88. Stephen Alpert (2)
Pedestrian Safety Concerns

89. Shirley Kirsten
Local Events and Invitations

90. Not Loud Concerts

91. Amy Miller, on behalf of Scientific Adventures for Girls

92. Julie Nachtwey
E-Scotters

93. Carson Lepre

94. Robert Borghese
Societal Concerns

95. Jodi Schiller (3)
Links and Forwards

96. russbumper (9)

97. crustyrusty

Supplemental Communications and Reports
Items received by the deadlines for submission will be compiled and distributed as follows. If no items are received by the deadline, no supplemental packet will be compiled for said deadline.

• Supplemental Communications and Reports 1
Available by 5:00 p.m. five days prior to the meeting.

• Supplemental Communications and Reports 2
Available by 5:00 p.m. the day before the meeting.

• Supplemental Communications and Reports 3
Available by 5:00 p.m. two days following the meeting.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.cityofberkeley.info/manager

CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Paul Buddenhagen, City Manager
Submitted by: Maricar Dupaya, Budget Manager
Subject: Amendment: FY 2026 Annual Appropriations Ordinance

RECOMMENDATION
Adopt the first reading of an Ordinance amending the FY 2026 Annual Appropriations Ordinance No. 7,993–N.S. for fiscal year 2026 based upon recommended re- appropriation of committed FY 2025 funding and other adjustments in the amount of $17,362,804 (gross) and $16,419,776 (net).

FISCAL IMPACTS OF RECOMMENDATION
On June 24, 2025, the City Council adopted the FY 2026 Budget, authorizing gross appropriations of $829,213,359 and net appropriations of $687,764,462 (net of dual appropriations).

City Council approved the First Amendment to the FY 2026 Annual Appropriations Ordinance (AAO#1) on December 2, 2025, which increased the gross appropriations to $1,203,609,112 and net appropriations to $1,029,139,436 and represent the re- authorization of funding previously committed in FY 2025 and new expenditures added after the adoption of the FY 2026 Budget on June 24, 2025, including new grant fund appropriations.

This Second Amendment to the FY 2026 Annual Appropriations Ordinance (AAO#2) totals $17,362,804 (gross) and $16,419,776 (net) and increases gross appropriations to $1,220,971,916 and net appropriations to $1,045,559,212. The proposed changes are primarily adjustments to continue and start capital projects, grant appropriations, and other City initiatives
The funding requested includes:

1. Re-appropriated unencumbered FY 2025 funding of $1,345,497; and

2. Changes to fund appropriations, primarily due to receipt of new grants and use of available fund balances, in the amount of $16,017,307. There are no General Fund items in the AAO#2 this fiscal year.

Amendment: FY 2026 Annual Appropriations Ordinance CONSENT CALENDAR May 19, 2026

BACKGROUND
The Annual Appropriations Ordinance (AAO) establishes the expenditure limits by fund for FY 2026. Throughout the year, the City takes actions that amend the adopted budget. These may include, but are not limited to, the acceptance of new grants, revisions to existing grants, adjustments to adopted expenditure authority due to emergency needs, and transfers in accordance with Council’s fiscal policies.

The adopted budget is also amended annually to reflect the re-appropriation of prior year funds for contractual commitments (i.e. encumbrances) as well as unencumbered carryover of unexpended funds previously authorized for one-time, non-recurring purposes. These budget modifications are periodically presented to the Council in the form of an Ordinance amending the Annual Appropriations Ordinance, which formally requires a two-thirds vote of the City Council.

When Council adopts an appropriations ordinance (budget), it is based on projected revenues and expenditures. If fund balances do not support the requested level of expenditure, no carryover is recommended.

The proposed changes for AAO#2 are presented in their entirety in Exhibit A and summarized as follows:

Recommended
Carryover
Recommended
Adjustments Total
General Fund (011) $ 0 $ 0 $ 0 Capital Improvement Fund (501) $ 0 $ 240,000 $ 240,000 All Other Funds $ 1,345,497 $ 15,777,307 $ 17,122,804 Total $ 1,345,497 $ 16,017,307 $ 17,362,804 Below is a summary of the FY 2026 Adjustments for all City funds.

General Fund: There are no General Fund items in the AAO#2 this fiscal year.

Other Funds: Other City funds total recommended carryover of $1,345,497 and recommended adjustments of $16,017,307 includes the following allocations:

Recommended Carryover
 $1,326,997 of One-Time Grant funds - Encampment Resolution Funding (ERF) grant funds for Dorothy Day House Contract ($1,226,997); and for re-instated tree planting grants - USDN Trees Make Life Better ($100,000)  $18,500 of Department of Boating and Waterway fund for SAVE 2024 grant funds.

Amendment: FY 2026 Annual Appropriations Ordinance CONSENT CALENDAR May 19, 2026

Recommended Adjustments
 ($4,496,669) of Measure U1 Fund - Reduction of FY 2026 budget for delayed 1740 San Pablo project.
 $6,000 of Fund-Raising Activities fund for urgent freezer repair, volunteer appreciation supplies and outreach material
 $75,000 of Gilman Sport Field fund for Gilman User Fees transfer to Fund 114 for FY26.
 $800 of Inclusionary Housing Program fund to cover salary and benefits for June for the CalHOME Program
 $1,923 of Playground Camp fund to add donation funds for Watershed Progressive payments
 $1,102,235 of State Transportation Tax fund - for Measure T1 Infrastructure project ($664,835); and for the 2709 Hilgard Avenue Retaining Wall Stabilization that was approved by City Council through Res. No. 72,096-N.S. ($437,400)  $4,554,000 of One-Time Funding fund for new Homekey+ award to pass through to Insight Housing Approved by council through Res. No. 71,68-N.S. for MLK House Project
 $378,334 of Parks Tax fund - Tom Bates Restroom/Community Space project ($311,134); Seltzer memorial park play structure at Thousand Oaks Park ($10,000); memorial benches donation. Approved by council through Res. Nos. 72,125-N.S. (02/10/2026), 72,126-N.S. (02/10/2026), and 71,997-N.S. (10/28/2025) ($10,200); anticipated increase in PGE expense ($18,000); and anticipated increase in EBMUD expense ($29,000)
 $250,000 of Mental Health State Aid Realignment fund for Nurse Registry Services contract #32000232 that was approved by council per Res. No. 72,054- N.S. dated 12/2/2025
 $341,760.66 of Measure FF-Public Safety fund for staff costs, equipment, and supplies
 $150,000 of Capital Grants-State fund for Washington Elementary and Berkeley High safe routes to school that was approved per Council Res. No. 70,385-N.S.  $59,613 of Health (General) fund - Women, Infants and Children (WIC) Grant Program that was approved by Council through Res. No. 71,896 dated 07/22/2025 ($19,313); and Additional CDPH -WIC Amendment #01 to pay for increase in caseload ($40,300)
 $42,000 of Sr. Nutrition (Title III) fund - C1 Congregate Meals Grant allocation from Alameda County to pay for personnel ($6,000); and additional C2 Meals on Wheels Grant allocation from Alameda County to pay for personnel ($36,000)  $35,000 of C.F.P. Title X fund for Increased budget to account for City of Berkeley off-cycle grant
 $12,359 of Used Oil Grant fund for Annual CalRecycle Used Oil Grant  $6,000 of CalHome Program fund to cover salary and benefits for June for the CalHOME Program
 $95,173.50 Community Services Block (CSBG) Grant funds - Off-cycle CSBG grant ($67,369.50); LifeLong Medical contract ($1,804); and Women’s Daytime Drop-In contract ($26,000)

Amendment: FY 2026 Annual Appropriations Ordinance CONSENT CALENDAR May 19, 2026

 $1,688,120 of One-Time Grant funds - Equity 4 Black Berkeley grant (E4BB) ($90,000); Civic Arts Fund grant program ($15,900); American for the Arts (AFTA) grant. Approved by council through Res,. No. 72,081-N.S. dated 01/20/2026 ($20,000); Mental Health Student Services Act Grant for staff training ($17,000); re-instated tree planting grants - USDN Trees Make Life Better ($900,000); Youthworks Clean Berkeley Project grant. Approved by council through Res. No. 71,999-N.S. dated 10/28/2025 ($270,000); West Berkeley Aquatic Park Stormwater Improvement project. Approved by Council through Res. No. 71,417-N.S. ($325,000); and cooperative agreement to maintain landscape in I80/Gilman project area to ensure compliance with permit and landscape plan requirements. ($50,220)
 $88,721.22 of Bio-Terrorism Grant fund additional allocation from the California Department of Public Health Emergency Preparedness grant  $240,000 of Capital Improvements for the FY 2026 Street Rehab project  $26,136.57 of Measure T1 funds - Aquatic Park Tide Tubes Clean Out, Phase 1B project ($12,910.16); and King Pool Tile and Plaster Replacement project ($13,226.41)
 $11,000,000 of Fire Admin-Training Building fund for Fire Dept HQ Escrow Account to record draws through end of FY 2026
 $26,400 of Dept. of Boating and Waterway funds - SAVE 2025 grant fund ($10,000); and additional SAVE 2025 grant funds ($16,400)  $334,400 of Marina Operations funds - O&K Electrical Project ($230,000); Marina WIFI Project ($100,000); for memorial benches at the Waterfront ($3,400); and SAVE 2025 grant match funds ($1,000)

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects or opportunities associated with the act of adopting the budget/appropriations ordinance/amendments. Actions included in the budget will be developed and implemented in a manner that is consistent with the City’s environmental sustainability goals and requirements.

RATIONALE FOR RECOMMENDATION
The recommendation allows the City to amend the current FY 2026 Revised Budget and re-appropriate funds from FY 2025 to FY 2026 for contractual commitments that need to be paid and to increase appropriations for unbudgeted and unanticipated expenses. It revises the budget to reflect approved carryover requests and adjustments across all funds.

Staff have conducted a detailed analysis of the individual carryover and other adjustment requests submitted by departments and are presenting carryover and other adjustment recommendations for projects that are either currently under contract, represent Council priorities, and/or are considered critical.

Amendment: FY 2026 Annual Appropriations Ordinance CONSENT CALENDAR May 19, 2026

CONTACT PERSON
Maricar Dupaya, Budget Manager, City Manager’s Office, 981-7000 Michelle Rosete, Senior Management Analyst, City Manager’s Office, 981-7000 Adam Ezell, Senior Management Analyst, City Manager’s Office, 981-7000 Attachments:
1: Ordinance
Exhibit A: Annual Appropriation Ordinance Summary of Appropriations by Fund 2: FY 2025 Recommended Carryover and FY 2026 Recommended Adjustment (AAO#2)

ORDINANCE NO. -N.S.

AMENDING THE ANNUAL APPROPRIATIONS ORDINANCE NO. 7,993–N.S. FOR FISCAL YEAR 2026
BE IT ORDAINED by the Council of the City of Berkeley as follows:

Section 1. That the Annual Appropriations Ordinance based on the budget for FY 2026 submitted by the City Manager and passed by the City Council be amended as follows and as summarized in Exhibit A:

A. General Fund (Funds 001-099) 377,411,265
B. Special Funds (Funds 100-199) 236,687,691
C. Grant Funds (Funds 300-399) 98,781,704
D. Capital Projects Funds (Funds 500-550) 160,451,779
E. Debt Service Fund (Funds 551-599) 15,010,855
F. Enterprise Funds (Funds 600-669) 227,823,126
G. Internal Service Funds (Funds 146, 670-699) 87,756,866 H. Trust Funds (Funds 701-759) 242,205
I. Successor Agency (Funds 760-769) 57,120
J. Agency Funds (Funds 771-799) 6,970,128
K. Other Funds (Funds 800-899) 9,779,177
L. Total
Total General Fund 377,411,265
Add: Total Other Than General Fund 843,560,651
Gross Revenue Appropriated 1,220,971,916
Less: Dual Appropriations -96,270,619
Less: Revolving/Internal Service Funds -79,142,085
Net Revenue Appropriated 1,045,559,212

Section 2. The City Manager is hereby permitted, without further authority from the City Council, to make the following transfers by giving written notice to the Director of Finance:
a. From the General Fund to the General Fund – Stability Reserve Fund; Catastrophic Reserve Fund; Paramedic Tax Fund; Health State Aid Realignment; Fair Election Fund; Capital Improvement Fund; Phone System Replacement; Equipment Replacement Fund; Public Liability Fund; Catastrophic Loss Fund; Police Employee Retiree Health Assistance Plan; Safety Members Pension Fund; Sick Leave Entitlement Fund; and Payroll Deduction Trust Fund. b. To the General Fund from the General Fund – Stability Reserves Fund; Catastrophic Reserves Fund; Community Development Block Grant Fund; Street Lighting Assessment District Fund; Zero Waste Fund; Marina Operations and Maintenance Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Permit Service Center Fund; Parking Meter Fund; Unified Program (CUPA); IT Cost Allocation Fund; Health State Aid Realignment Fund; and Measure U1 c. From GF-Payroll Deduction Trust Fund to Employee Training Fund; General Fund
d. To the First Source Fund from the Parks Tax Fund; Capital Improvement Fund; and the Marina Fund.
e. From the Measure U1 Fund to the Workers’ Compensation Fund f. From the Catastrophic Reserve Fund to the Playground Camp Fund

g. From Gilman Sports Field Fund to Gilman Field Reserve Fund h. From Measure FF Fund to Paramedic Tax Fund.
i. From the American Rescue Plan Fund to the General Fund; Sports Field Fund; Playground Camp Fund; Marina Fund; Off-Street Parking Fund; and Parking Meter Fund.
j. From Capital Improvement Fund to PERS Savings Fund; Berkeley Repertory Theater Fund; and 2010 COP (Animal Shelter) Fund.
k. To the Public Art Fund from the Parks Tax Fund; Capital Improvement Fund; and the Marina Fund.
l. To CFD#1 District Fire Protection Bond (Measure Q) from Special Tax Bonds CFD#1 ML-ROOS.
m. To Private Sewer Lateral Fund from Sanitary Sewer Operation Fund. n. To Catastrophic Loss Fund from Permit Service Center Fund. o. To Catastrophic Loss Fund from Unified Program (CUPA) Fund.

p. To the Building Purchases and Management Fund from General Fund; Health (General) Fund; Rental Housing Safety Program Fund; Measure B Local Streets & Road Fund; Employee Training Fund; Zero Waste Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Permit Service Center Fund; Off Street Parking Fund; Parking Meter Fund; Unified Program (CUPA) Fund; Building Purchases & Management Fund; Building Maintenance Fund; Central Services Fund; and Health State Aide Realignment Trust Fund.
q. To Equipment Replacement Fund from General Fund; Mental Health Services Act Fund; Health (Short/Doyle) Fund; Vector Control Fund; Paramedic Tax Fund; Playground Camp Fund; State Transportation Tax Fund; Rental Housing Safety Program Fund; Parks Tax Fund; Street Light Assessment District Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Permit Service Center Fund; Parking Meter Fund; Equipment Maintenance Fund; Building Maintenance Fund; and Central Services Fund.
r. To the Equipment Maintenance Fund from General Fund; Health (General) Fund; Mental Health Services Act Fund; Health (Short/Doyle) Fund; Vector Control Fund; Paramedic Tax Fund; Library - Discretionary Fund; Playground Camp Fund; State Transportation Tax Fund; Rental Housing Safety Program Fund; Rent Stabilization Board Fund; Parks Ta Fund; Street Light Assessment District Fund; FEMA Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Permit Service Center Fund; Off Street Parking Fund; Parking Meter Fund; Equipment Maintenance Fund; Building Maintenance Fund; and Central Services Fund.
s. To the Building Maintenance Fund from the General Fund; Health (General) Fund; Health (Short/Doyle) Fund; Measure B Local Street & Road Fund; Parks Tax Fund; Street Light Assessment District Fund; Zero Waste Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Off Street Parking Fund; Parking Meter Fund; Equipment Maintenance Fund; Building Maintenance Fund; and Mental Health State Aid Realignment Fund.
t. To the Central Services Fund from the General Fund; First Source Fund; Health (Short/Doyle) Fund; Library-Discretionary Fund; Playground Camp Fund; Rent Stabilization Board Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation; Building Purchases & Management Fund; Building Maintenance Fund; Central Services Fund; and Mental Health State Aid Realignment Fund.
u. To Information Technology Cost Allocation Plan Fund from General Fund; Target Case Management/Linkages Fund; Health (Short/Doyle); Library Fund; Playground Camp Fund; State Transportation Tax Fund; CDBG Fund; Rental Housing Safety Program; Rent Stabilization Board Fund; Parks Tax Fund; Street Light Assessment District Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation; Clean Storm Water Fund; Permit Service Center Fund; Off Street Parking Fund; Parking Meter Fund; Unified Program (CUPA) Fund; Equipment Maintenance Fund; Building

Maintenance Fund; Information Technology Cost Allocation Plan Fund; Health State Aid Realignment Trust Fund; and Mental Health State Aid Realignment Fund.
v. To the Workers' Compensation Self-Insurance Fund from General Fund; Special Tax for Severely Disabled Measure E Fund; First Source Fund; HUD Fund; ESGP Fund; Health (General) Fund; Target Case Management/Linkages Fund; Mental Health Service Act Fund; Health (Short/Doyle) Fund; EPSDT Expansion Proposal Fund; Senior Nutrition (Title III) Fund; C.F.P. Title X Fund; Fund Raising Activities Fund; Berkeley Unified School District Grant; Vector Control Fund; Paramedic Tax Fund; Alameda County Grants Fund; Senior Supportive Social Services Fund; Family Care Support Program Fund; Domestic Violence Prevention – Vital Statistics Fund; Affordable Housing Mitigation; Inclusionary Housing Program; Library – Discretionary Fund; Playground Camp Fund; Community Action Program Fund; State Proposition 172 Public Safety Fund; State Transportation Tax Fund; CDBG Fund; Rental Housing Safety Program; Measure B Local State & Road Fund; Measure B Bike & Pedestrian Fund; Measure B – Paratransit Fund; Measure F Alameda County Vehicle Registration Fee Streets & Roads Fund; Measure BB – Paratransit Fund; Fair Election Fund; Measure U1 Fund; One-Time Grant: No Cap Expense Fund; Rent Stabilization Board Fund; Parks Tax Fund; Measure GG – Fire Prep Tax Fund; Street Lighting Assessment District Fund; Employee Training Fund; Private Percent – Art Fund; Measure T1 – Infrastructure & Facilities Fund; FUND$ Replacement Fund; Capital Improvement Fund; FEMA Fund; CFD #1 District Fire Protect Bond Fund; Special Tax Bonds CFD#1 ML-ROOS Fund; Shelter+Care HUD Fund; Shelter+Care County Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Private Sewer Lateral Fund; Permit Service Center Fund; Off-Street Parking Fund; Parking Meter Fund; Unified Program (CUPA) Fund; Building Purchases & Management Fund; Equipment Replacement Fund; Equipment Maintenance Fund; Building Maintenance Fund; Central Services Fund; Workers’ Compensation Fund; Public Liability Fund; Information Technology Cost Allocation Plan Fund; Health State Aid Realignment Trust Fund; Tobacco Control Trust Fund; Mental Health State Aid Realignment Fund; Alameda Abandoned Vehicle Abatement Authority; and Bio-Terrorism Grant Fund.
w. To the Sick Leave and Vacation Leave Accrual Fund from General Fund; Special Tax for Severely Disabled Measure E Fund; First Source Fund; HUD Fund; ESGP Fund; Health (General) Fund; Target Case Management/Linkages Fund; Mental Health Service Act Fund; Health (Short/Doyle) Fund; EPSDT Expansion Proposal Fund; Senior Nutrition (Title III) Fund; C.F.P. Title X Fund; Fund Raising Activities Fund; Berkeley Unified School District Grant; Vector Control Fund; Paramedic Tax Fund; Alameda County Grants Fund; Senior Supportive Social Services Fund; Family Care Support Program Fund; Domestic Violence Prevention – Vital Statistics Fund; Affordable Housing Mitigation; Inclusionary Housing Program; Library – Discretionary Fund; Playground Camp Fund; Community Action Program Fund; State Proposition 172 Public Safety Fund; State Transportation Tax Fund; CDBG Fund; Rental Housing Safety Program; Measure B Local State & Road Fund; Measure B Bike & Pedestrian Fund; Measure B – Paratransit Fund; Measure F Alameda County Vehicle Registration Fee Streets & Roads Fund; Measure BB

– Paratransit Fund; Fair Election Fund; Measure U1 Fund; One-Time Grant: No Cap Expense Fund; Rent Stabilization Board Fund; Parks Tax Fund; Measure GG – Fire Prep Tax Fund; Street Lighting Assessment District Fund; Employee Training Fund; Private Percent – Art Fund; Measure T1 – Infrastructure & Facilities Fund; FUND$ Replacement Fund; Capital Improvement Fund; FEMA Fund; CFD #1 District Fire Protect Bond Fund; Special Tax Bonds CFD#1 ML-ROOS Fund; Shelter+Care HUD Fund; Shelter+Care County Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Private Sewer Lateral Fund; Permit Service Center Fund; Off-Street Parking Fund; Parking Meter Fund; Unified Program (CUPA) Fund; Building Purchases & Management Fund; Equipment Replacement Fund; Equipment Maintenance Fund; Building Maintenance Fund; Central Services Fund; Workers’ Compensation Fund; Public Liability Fund; Information Technology Cost Allocation Plan Fund; Health State Aid Realignment Trust Fund; Tobacco Control Trust Fund; Mental Health State Aid Realignment Fund; Alameda Abandoned Vehicle Abatement Authority; and Bio-Terrorism Grant Fund.
x. To the Payroll Deduction Trust Fund from General Fund; Special Tax for Severely Disabled Measure E Fund; First Source Fund; HUD Fund; ESGP Fund; Health (General) Fund; Target Case Management/Linkages Fund; Mental Health Service Act Fund; Health (Short/Doyle) Fund; EPSDT Expansion Proposal Fund; Senior Nutrition (Title III) Fund; C.F.P. Title X Fund; Fund Raising Activities Fund; Berkeley Unified School District Grant; Vector Control Fund; Paramedic Tax Fund; Alameda County Grants Fund; Senior Supportive Social Services Fund; Family Care Support Program Fund; Domestic Violence Prevention – Vital Statistics Fund; Affordable Housing Mitigation; Inclusionary Housing Program; Library – Discretionary Fund; Playground Camp Fund; Community Action Program Fund; State Proposition 172 Public Safety Fund; State Transportation Tax Fund; CDBG Fund; Rental Housing Safety Program; Measure B Local State & Road Fund; Measure B Bike & Pedestrian Fund; Measure B – Paratransit Fund; Measure F Alameda County Vehicle Registration Fee Streets & Roads Fund; Measure BB – Paratransit Fund; Fair Election Fund; Measure U1 Fund; One-Time Grant: No Cap Expense Fund; Rent Stabilization Board Fund; Parks Tax Fund; Measure GG – Fire Prep Tax Fund; Street Lighting Assessment District Fund; Employee Training Fund; Private Percent – Art Fund; Measure T1 – Infrastructure & Facilities Fund; FUND$ Replacement Fund; Capital Improvement Fund; FEMA Fund; CFD #1 District Fire Protect Bond Fund; Special Tax Bonds CFD#1 ML-ROOS Fund; Shelter+Care HUD Fund; Shelter+Care County Fund; Zero Waste Fund; Marina Operations/Maintenance Fund; Sanitary Sewer Operation Fund; Clean Storm Water Fund; Private Sewer Lateral Fund; Permit Service Center Fund; Off-Street Parking Fund; Parking Meter Fund; Unified Program (CUPA) Fund; Building Purchases & Management Fund; Equipment Replacement Fund; Equipment Maintenance Fund; Building Maintenance Fund; Central Services Fund; Workers’ Compensation Fund; Public Liability Fund; Information Technology Cost Allocation Plan Fund; Health State Aid Realignment Trust Fund; Tobacco Control Trust Fund; Mental Health State Aid Realignment Fund; Alameda Abandoned Vehicle Abatement Authority: Bio-Terrorism Grant Fund; PERS Savings Fund; and Sick Leave Entitlement.

Section 3. Copies of this Ordinance shall be posted for two days prior to adoption in the display case located near the walkway in front of the Maudelle Shirek Building, 2134 Martin Luther King Jr. Way. Within 15 days of adoption, copies of this Ordinance shall be filed at each branch of the Berkeley Public Library and the title shall be published in a newspaper of general circulation.

Attachment for Annual Appropriations Ordinance - Fiscal Year 2026

REVOLVING FUNDS/INTERNAL SERVICE FUNDS
Appropriations are identified with revolving and internal service funds. Such funds derive revenue by virtue of payment from other fund sources as benefits are received by such funds, and the total is reflected in the Less Revolving Funds and Internal Service Funds. The funds are:

DUAL APPROPRIATIONS - WORKING BUDGET
Dual appropriations are identified with revenues generated by one fund and transferred to another fund. Both funds are credited with the applicable revenue, and the total is reflected in the Less Dual Appropriations. The dual appropriations are:

Revolving/Internal Service Funds
Employee Training Fund 828,500
Equipment Replacement Fund 14,690,694
Equipment Maintenance Fund 12,602,639
Building Maintenance Fund 6,017,798
Central Services Fund 411,905
Workers' Compensation Fund 11,863,212
Public Liability Fund 4,893,202
27,834,137
Subtotal Revolving/Internal Service Funds 79,142,085$
Information Technology Fund
Transfers to the General Fund
Indirect Cost Reimbursement
CDBG Fund 176,194
Street Light Assessment District Fund 121,286
UC Settlement 5,000
One-Time Grant: No Cap Exp 78,545
Zero Waste Fund 2,672,297
Marina Enterprise Fund 452,819
Sanitary Sewer Fund 1,583,367
Clean Storm Water Fund 314,606
Permit Service Center Fund 2,187,182
Unified Program (CUPA) Fund 89,070
Subtotal Transfers to General Fund: 7,680,366$

Transfer to Safety Members Pension Fund from General Fund 551,804 6,500,000
4,177,541
3,299,963
2,699,970
2,822,392
Transfer to Health State Aid Realignment from General Fund 1,953,018 Transfer to Fair Election Fund from General Fund 612,210 Transfer to Capital Improvement Fund (CIP) from General Fund 16,553,180 Transfer to Marina Fund from General Fund 1,409,886
Transfer to Equipment Replacement Fund from General Fund 1,759,380 Transfer to Public Liability Fund from General Fund 3,744,923 Transfer to Catastrophic Loss Fund from General Fund 8,216,345 Transfer to IT Cost Allocation Fund from General Fund 71,335 400,136
Transfer to Sick Leave Entitlement Fund from General Fund 201,501 750,000
6,000,000
2,500,000
6,000,000
Transfer to General Fund from Health State Aid Realignment Fund 2,643,280 757,925
499,802
Transfer from CIP Fund to 2010 COP (Animal Shelter) Fund 402,613 Transfer to Equipment Replacement Fund from Capital Improvement Fund (CIP) 678,030 90,501
50,555
5,082
Transfer to General Fund from Parking Meter Fund 1,042,288 Transfer to General Fund from Workers Compensation Fund 5,187,019 Transfer to General Fund from IT Cost Allocation Fund 6,466,414 273,854
Transfer to First Source Fund from Parks Tax Fund 26,925 Transfer to First Source Fund from Capital Improvement Fund 26,925 Transfer to First Source Fund from Marina Fund 2,175
Transfer to Public Art Fund from Parks Tax Fund 68,119
Transfer to Public Art Fund from Capital Improvement Fund 141,357 Transfer to Public Art Fund from Marina Fund 3,806
Subtotal Transfers to Other Funds: 88,590,254
Sub-Total Dual Appropriations 96,270,619
Grand Total Dual Appropriations 175,412,705
Transfer to GF Operating Reserves Fund from General Fund Transfer to GF Stabilization Reserves Fund from General Fund Transfer to GF Catastrophic Reserves Fund from General Fund Transfer to PERS Savings Fund from General Fund
Transfer to GF Payroll Deduction Trust Fund from Sick Leave Entitlement Fund Transfer to Police Employee Retiree Health Assistance Plan from General Fund Transfer to Catastrophic Loss Fund from Permit Service Center Fund Transfer to Catastrophic Loss Fund from Unified Program (CUPA) Fund Transfer to Private Sewer Lateral Fund from Sewer Fund
Transfer to Berkeley Repertory Theater Debt Service Fund from CIP Fund Transfer to Measure U1 Fund from General Fund
Transfer to Paramedic Tax Fund from Measure FF - Public Safety Fund Transfer to Employee Training Fund from GF Payroll Deduction Trust Fund Transfer to General Fund from GF Payroll Deduction Trust Fund Transfer to General Fund from Measure U1 Fund
Transfer to GF Payroll Deduction Trust Fund from PERS Fund

EXHIBIT A
2nd AAO
FY 2026 Une ncumbered Other Total FY 2026
ERMA
Fund # Fund Revised #1 Carryovers Adjustments Amend. Revised #2 11 General Fund Discretionary 360,191,643 - - - 360,191,643
13 GF - Payroll Deduction Trust 6,750,000 - - - 6,750,000 16 Measure U1 - Housing 14,898,717 - (4,496,669) (4,496,669) 10,402,048 17 Climate Equity Action 67,574 - - - 67,574 101 Library - Tax 29,891,544 - - - 29,891,544 102 Library - Trans Based 4,708,623 - - - 4,708,623 103 Library - Grants 99,884 - - - 99,884 104 Library - Friends & Gift 225,773 - - - 225,773 105 Library - Foundation 204,103 - - - 204,103 106 Asset Forefeiture 61,000 - - - 61,000 107 Special Tax Measure E 1,882,839 - - - 1,882,839 108 Workforce Investment 58,692 - - - 58,692 110 Sec 108 Loan Gty Asst. 1,183,612 - - - 1,183,612 111 Fund Raising Activities 56,019 - 6,000 6,000 62,019 113 Gilman Sports Field 504,669 - 75,000 75,000 579,669 115 Animal Shelter 192,849 - - - 192,849 116 Paramedic Tax 4,894,631 - - - 4,894,631 119 Domestic Violence Prev - Vit Stat 32,490 - - - 32,490 120 Affordable Housing Mitigation 28,704,015 - - - 28,704,015 121 Affordable Child Care 16,892 - - - 16,892
122 Inclusionary Housing Program 926,894 - 800 800 927,694 123 Condo Conversion 1,084,166 - - - 1,084,166 125 Playground Camp 5,030,667 - 1,923 1,923 5,032,590 126 State-
Prop 172 Pub.Safety 1,956,638 - - - 1,956,638 127 State Transportation Tax 15,633,805 - 1,102,235 1,102,235 16,736,040 128 CDBG 4,728,666 - - - 4,728,666 129 Rental Housing Safety Program 2,835,062 - - - 2,835,062 130 Measure B - Local St & Road 2,245,450 - - - 2,245,450 131 Measure B - Bike & Pedestrian 165,754 - - - 165,754 132 Measure B - Paratransit 31,387 - - - 31,387 133 Measure F Alameda County VRF St & Rd 1,550,230 - - - 1,550,230 134 Measure BB - Local St & Road 22,752,386 - - - 22,752,386 135 Meaure BB - Bike & Pedestrian 2,633,212 - - - 2,633,212 136 Measure BB - Paratransit 1,366,768 - - - 1,366,768 137 One-Time Funding 868,238 - 4,554,000 4,554,000 5,422,238 138 Parks Tax 31,611,126 - 378,334 378,334 31,989,460 139 Streets and Open Space Improvement (SOSIP) 450,000 - - - 450,000 140 Measure GG - Fire Prep Tax 6,697,635 - - - 6,697,635 142 Streetlight Assesment District 4,694,382 - - - 4,694,382 143 Berkeley Bus Ec Dev 579,670 - - - 579,670 144 Citywide RLF 368,414 - - - 368,414 146 Employee Training 828,500 - - - 828,500 147 UC Settlement 7,654,842 - - - 7,654,842 148 Cultural Trust 3,329,193 - - - 3,329,193 149 Private Party Sidewalks 1,429,971 - - - 1,429,971 150 Public Art Fund 340,203 - - - 340,203 152 Vital & Health Statistics Trust Fund 31,292 - - - 31,292 154 PERS Savings 6,000,000 - - - 6,000,000 156 Hlth State Aid Realign Trust 6,894,776 - - - 6,894,776 157 Tobacco Cont.Trust 382,344 - - - 382,344 158 Mental Health State Aid Realign 6,412,810 - 250,000 250,000 6,662,810
159 Citizens Option Public Safety Trust 978,186 - - - 978,186 161 Alameda Cty Abandoned Vehicle Abatement 101,306 - - - 101,306 164 Measure FF - Public Safety 13,854,778 - - - 13,854,778 165 Fair Elections 664,752 - - - 664,752 166 Measure FF - Street Repair 975,000 - 341,761 341,761 1,316,761 301 Operating Grants - Federal 155,304 - - - 155,304 302 Operating Grants - State 14,189,604 - - - 14,189,604 305 Capital Grants - Federal 150,751 - - - 150,751 306 Capital Grants - State 4,615,096 - 150,000 150,000 4,765,096 307 Capital Grants - Local 10,206,169 - - - 10,206,169 309 OTS DUI Enforcement Education Prg. 389,321 - - - 389,321 310 HUD/Home 2,797,600 - - - 2,797,600 311 ESG 452,137 - - - 452,137 312 Health (General) 2,750,657 - 59,613 59,613 2,810,270 313 Target Case Management Linkages 1,606,318 - - - 1,606,318 315 Mental Health Service Act 14,191,735 - - - 14,191,735

SUMMARY OF APPROPRIATIONS BY FUND
26AAO_Final.xlsx 4/20/2026 3:44 PM

EXHIBIT A
2nd AAO
FY 2026 Une ncumbered Other Total FY 2026
ERMA
Fund # Fund Revised #1 Carryovers Adjustments Amend. Revised #2

SUMMARY OF APPROPRIATIONS BY FUND
316 Health (Short/Doyle) 7,577,044 - - - 7,577,044 317 EPSDT Expansion Proposal 669,282 - - - 669,282 318 Alcoholic Bev Ctr OTS/UC 76,237 - - - 76,237 319 Youth Lunch 59,736 - - - 59,736 320 Sr. Nutrition Title III 294,620 - 42,000 42,000 336,620 321 CFP Title X 120,790 - 35,000 35,000 155,790 324 BUSD Grant 216,959 - - - 216,959 325 Vector Control 495,519 - - - 495,519 326 Alameda County Grants 1,117,531 - - - 1,117,531 327 Senior Supportive Social Services 167,924 - - - 167,924 328 Family Care Support Program 176,687 - - - 176,687 329 CA Integrated Waste Management 10,474 - 12,359 12,359 22,833 331 Housing Mitigation 2,863,234 - - - 2,863,234 333 CALHOME 284,240 - 6,000 6,000 290,240 334 CSBG 302,058 - 95,174 95,174 397,231 336 One-Time Grant: No Cap Exp 14,158,993 1,326,997 1,688,120 3,015,117 17,174,110 339 MTC 890,038 - - - 890,038 340 FEMA 4,060,116 - - - 4,060,116 341 Alameda Cty Waste Mgt. 345,000 - - - 345,000 343 State Dept Conserv/Recylg 32,000 - - - 32,000 344 CalTRANS Grant 18,301 - - - 18,301 347 Shelter+Care HUD 7,338,025 - - - 7,338,025 348 Shelter+Care County 1,041,448 - - - 1,041,448 349 JAG Grant 60,759 - - - 60,759 350 Bioterrorism Grant 321,116 - 88,721 88,721 409,837 354 ARPA - Local Fiscal Recovery Fund 1,074,897 - - - 1,074,897 501 Capital Improvement Fund 36,735,818 - 240,000 240,000 36,975,818 502 Phone System Replacement 597,997 - - - 597,997 503 FUND$ Replacement 3,626,690 - - - 3,626,690 504 PEG-Public, Education & Government 267,210 - - - 267,210 506 Measure M - Street & Watershed Improvement 788,348 - - - 788,348 511 Measure T1 - Infra & Facil. 39,503,065 - 26,137 26,137 39,529,201 512 Measure O 63,166,516 - - - 63,166,516 514 Fire Admin Training Building 4,500,000 - 11,000,000 11,000,000 15,500,000 552 09 Measure FF Debt Service 1,330,513 - - - 1,330,513 553 2015 GORBS 2,043,981 - - - 2,043,981 554 2012 Lease Revenue Bonds BJPFA 499,849 - - - 499,849 555 2015 GORBS - 2002 G.O. Refunding Bonds 378,696 - - - 378,696 556 2015 GORBS (2007, Series A) 142,312 - - - 142,312 557 2015 GORBS (2008 Measure I) 479,416 - - - 479,416 558 2010 COP (Animal Shelter) 140,085 - - - 140,085 559 Measure M GO Street & Water Imps 1,639,250 - - - 1,639,250 560 Infrastucture & Facilities Measure T1 3,755,881 - - - 3,755,881 561 Measure O - Housing Bonds 4,600,873 - - - 4,600,873 601 Zero Waste 72,592,640 - - - 72,592,640 606 Marina - Coastal Conservancy 7,822,195 - - - 7,822,195 607 Marina - Department of Boating and Waterway 300 18,500 26,400 44,900 45,200 608 Marina Operation 9,022,292 - 334,400 334,400 9,356,692 611 Sewer 65,478,615 - - - 65,478,615 612 Private Sewer Lateral FD 80,849 - - - 80,849 616 Clean Storm Water 18,446,635 - - - 18,446,635 621 Permit Service Center 29,270,697 - - - 29,270,697 622 Unified Program (CUPA) 1,024,773 - - - 1,024,773 627 Off Street Parking 9,179,619 - - - 9,179,619 631 Parking Meter 10,571,538 - - - 10,571,538 636 Building Purchases and Management 3,953,673 - - - 3,953,673 671 Equipment Replacement 14,690,694 - - - 14,690,694 672 Equipment Maintenance 12,602,639 - - - 12,602,639 673 Building Maintenance Fund 6,017,798 - - - 6,017,798
674 Central Services 411,905 - - - 411,905 676 Workers Compensation 11,863,212 - - - 11,863,212 678 Public Liability 4,893,202 - - - 4,893,202 679 Catas
trophic Loss 8,614,781 - - - 8,614,781 680 IT Cost Allocation 27,834,137 - - - 27,834,137 706 Police Medical Trust Fund 48,281 - - - 48,281 721 Retiree Medical Trust Fund - BHA 2,970 - - - 2,970 722 Retiree Medical Trust Fund - IBEW 3,842 - - - 3,842 26AAO_Final.xlsx 4/20/2026 3:44 PM

EXHIBIT A
2nd AAO
FY 2026 Une ncumbered Other Total FY 2026
ERMA
Fund # Fund Revised #1 Carryovers Adjustments Amend. Revised #2

SUMMARY OF APPROPRIATIONS BY FUND
723 Retiree Medical Trust Fund - Local 1 26,083 - - - 26,083 724 Retiree Medical Trust Fund - Z1 Mgmt. 4,042 - - - 4,042 725 Retiree Medical Trust Fund - Z2 To Z6 18,402 - - - 18,402 726 Retiree Medical Trust Fund - Local 535 40,512 - - - 40,512 727 Retiree Medical Trust Fund - Local 790 44,160 - - - 44,160 731 Police EE Retiree Health Ast Plan 7,466 - - - 7,466 736 Fire Medical Trust Fund 46,448 - - - 46,448 762 Successor Agency - Savo DSF 57,120 - - - 57,120 776 Thousand Oaks Underground 100,096 - - - 100,096 777 Measure H - School Tax 500,002 - - - 500,002 778 Measure Q - CFD#1 Dis. Fire Protect Bond 110,499 - - - 110,499 779 Spl Tax Bds. CFD#1 ML-ROOS 778,589 - - - 778,589 780 Sick Leave Entitlement 322,955 - - - 322,955 781 Berkeley Tourism BID 2,209,676 - - - 2,209,676 782 Elmwood Business Improvement District 59,951 - - - 59,951 783 Solano Ave BID 40,445 - - - 40,445 784 Telegraph Avenue Bus. Imp. District 898,909 - - - 898,909 785 North Shattuck BID 349,282 - - - 349,282 786 Downtown Berkeley Prop & Improv. District 1,599,725 - - - 1,599,725 801 Rent Board 9,779,177 - - - 9,779,177 GROSS EXPENDITURE: 1,203,609,112 1,345,497 16,017,307 17,362,804 1,220,971,916

Dual Appropriations (95,327,591) - (943,028) (943,028) (96,270,619) Revolving & Internal Service Funds (79,142,085) - - - (79,142,085)

NET EXPENDITURE: 1,029,139,436 1,345,497 15,074,279 16,419,776 1,045,559,212 26AAO_Final.xlsx 4/20/2026 3:44 PM

FY 2025 Unencumbered Carryover and FY 2026 Adjustments (AAO#2) Attachment 2 Fund # Fund Name Department Recommended
Carryover
Recommended
Adjustments Project Number Description/Project Name Comments/Justification 016 Measure U1 HHCS (4,496,669.00)$ 1740 San Pablo Project Reduction of FY 2026 budget for delayed 1740 San Pablo project.

The department will add it back in their FY27 budget
016 Total -$ (4,496,669.00)$
111 Fund Raising Activities HHCS 6,000.00$ HHADMO2301 Meals on Wheels of Alameda County Donation Appropriate fund to pay for an urgent freezer repair, volunteer appreciation supplies and outreach material
111 Total -$ 6,000.00$
113 Gilman Sport Field Parks, Rec. and
Waterfront
75,000.00$ Gilman User Fees transfer to Fund 114 for FY26. Appropriate funds for Gilman User Fees transfer to Fund 114 for FY26.
113 Total -$ 75,000.00$
122 Inclusionary Housing Program HHCS 800.00$ Inclusionary Housing Program Appropriate fund to cover salary and benefits for June for the CalHOME Program
122 Total -$ 800.00$
125 Playground Camp Parks, Rec. and
Waterfront
1,923.00$ PRWCP23002 FOBTC Donation Appropriate funds to add donation funds for Watershed Progressive payments.
125 Total -$ 1,923.00$
127 State Transportation Tax Public Works 664,835$ PWT1ST2202 T1 Infrastructure projects Appropriate funds for Measure T1 Infrastructure project 127 State Transportation Tax Public Works 437,400$ PWENRW2601 Retaining Wall - 2709 Hilgard Ave. Appropriate funds for the 2709 Hilgard Avenue Retaining Wall Stabilization. Approved by Council through Res. No. 72,096-N.S. 127 Total -$ 1,102,235$
137 One-Time Funding HHCS 4,554,000.00$ Homekey+ award for MLK House Appropriate funds for new Homekey+ award to pass through to Insight Housing Approved by council through Res. No. 71,68-N.S. for MLK House Project
137 Total -$ 4,554,000.00$
138 Park Tax Parks, Rec. and
Waterfront
311,134.00$ PRWT122005 Tom Bates Restroom/ Community Space Appropriate fund for the Tom Bates Restroom/Community Space project.
138 Park Tax Parks, Rec. and
Waterfront
10,000.00$ PRWPK26006 Seltzer Donation for Thousand Oaks Park Play Area Appropriate fund for Seltzer memorial park play structure at Thousand Oaks Park.
138 Park Tax Parks, Rec. and
Waterfront
10,200.00$ Bench Donation Appropriate fund for memorial benches donation. Approved by council through Res. Nos. 72,125-N.S.(0 2/10/2026), 72,126-N.S. (02/10/2026), and 71,997-N.S. (10/28/2025)
138 Park Tax Parks, Rec. and
Waterfront
18,000.00$ PGE shortfall Appropriate funds for anticipated increase in PGE expense. 138 Park Tax Parks, Rec. and
Waterfront
29,000.00$ EBMUD shortfall Appropriate funds for anticipated increase in EBMUD expense. 138 Total -$ 378,334.00$
158 Mental Health State Aid
Realignment
HHCS 250,000.00$ HHMRLADM23 Worldwide Travel Staffing contract Appropriate funds for Nurse Registry Services contract #32000232.

Approved by council per Res. No. 72,054-N.S. dated 12/2/2025 158 Total -$ 250,000.00$
166 Measure FF Public Works 341,760.66$ Measure FF Staff costs and equipment, supplies Appropriate funds for Measure FF Staff costs and equipment, supplies 166 Total -$ 341,760.66$

FY 2025 Unencumbered Carryover and FY 2026 Adjustments (AAO#2) Attachment 2 Fund # Fund Name Department Recommended
Carryover
Recommended
Adjustments Project Number Description/Project Name Comments/Justification 306 Capital Grants-State Public Works 150,000.00$ PWTRCS2501 Washington Elementary & Berkeley High School Appropriate funding for Washington Elementary and Berkeley High safe routes to school. Approved per Council Res. No. 70,385-N.S. 306 Total -$ 150,000.00$
312 Health (General) HHCS 19,313.00$ HHPWIC2301 Women, Infants and Children Grant Appropriate fund for WIC Program. Approved by Council through Res.

No. 71,896 dated 07/22/2025.
312 Health (General) HHCS 40,300.00$ HHPWIC2301 Women, Infants and Children Grant Appropriate fund for Additional CDPH -WIC Amendment #01 to pay for increase in caseload.
312 Total -$ 59,613.00$
320 Sr. Nutrition (Title III) HHCS 6,000.00$ HHPWIC2301 C1 Congregate Meals Grant Appropriate funds for additional C1 Congregate Meals Grant allocation from Alameda County to pay for personnel
320 Sr. Nutrition (Title III) HHCS 36,000.00$ HHPWIC2301 C2 Meals on Wheels Grant Appropriate funds for additional C2 Meals on Wheels Grant allocation from Alameda County to pay for personnel
320 Total -$ 42,000.00$
321 C.F.P. Title X HHCS 35,000.00$ HHPTIX2401 Title X Grant Appropriate Title X funding for Increased budget to account for City of Berkeley off-cycle grant.
321 Total -$ 35,000.00$
329 Used Oil Grant Public Works 12,359.00$ CalRecycle Used Oil Grant Appropriate fund for Annual CalRecycle Used Oil Grant 329 Total -$ 12,359.00$
333 CalHome Program HHCS 6,000.00$ CalHOME program Appropriate funds to cover salary and benefits for June for the CalHOME Program
333 Total -$ 6,000.00$
334 CSBG HHCS 43,002.00$ Community Services Block Grant Appropriate funds for off-cycle CSBG grant 334 CSBG HHCS 24,367.50$ Community Services Block Grant Appropriate funds for off-cycle CSBG grant 334 CSBG HHCS 1,804.00$ Community Services Block Grant Appropriate CSBG funds for LifeLong Medical contract 334 CSBG HHCS 26,000.00$ Community Services Block Grant Appropriate CSBG funds for Women’s Daytime Drop-In contract 334 Total -$ 95,173.50$
336 One-Time Grant City Manager's Office 90,000$ Equity 4 Black Berkeley Appropriate funds for the Equity 4 Black Berkeley grant (E4BB) 336 One-Time Grant City Manager's Office 15,900$ Civic Arts Grant Appropriate funds for the Civic Arts Fund grant program 336 One-Time Grant City Manager's Office 20,000$ Americans for the Arts (AFTA) Grant Appropriate funds for the American for the Arts (AFTA) grant.

Approved by council through Res,. No. 72,081-N.S. dated 01/20/2026 336 One-Time Grant HHCS 1,226,997$ Encampment Resolution Funding Carryover Encampment Resolution Funding (ERF) grant funds for Dorothy Day House Contract
336 One-Time Grant HHCS 17,000$ HHMSPMHS23 Mental Health Student Services Act Grant Appropriate funds due to budget adjustment for staff training. 336 One Time Grant Parks, Rec. and
Waterfront
100,000.00$ 900,000.00$ PRWPK24011 USDN Trees Make Life Better Carryover and appropriate funds for re-instated tree planting grants - USDN Trees Make Life Better
336 One Time Grant Parks, Rec. and
Waterfront
270,000.00$ PRWPK26015 Youthworks Clean Berkeley Project Appropriate funds for Youthworks Clean Berkeley Project grant.

Approved by council through Res. No. 71,999-N.S. dated 10/28/2025

FY 2025 Unencumbered Carryover and FY 2026 Adjustments (AAO#2) Attachment 2 Fund # Fund Name Department Recommended
Carryover
Recommended
Adjustments Project Number Description/Project Name Comments/Justification 336 One-Time Grant Public Works 325,000.00$ PWENSD2501 West Berkeley Aquatic Park Stormwater Improvement project
Appropriate fund for the West Berkeley Aquatic Park Stormwater Improvement project. Approved by Council through Res. No. 71,417- N.S.
336 One-Time Grant Public Works 50,220.00$ ACTC Co-op Agreement Maintain I80/Gilman Landscaping
Appropriate fund for a cooperative agreement to maintain landscape in I80/Gilman project area to ensure compliance with permit and landscape plan requirements.
336 Total 1,326,997$ 1, 688,120.00$
350 Bio-Terrorism Grant HHCS 88,721.22$ Public Health Emergency Preparedness Grant Appropriate funds due to additional allocation from the California Department of Public Health
350 Total -$ 88,721.22$
501 Capital Improvements Public Works 240,000.00$ PWENST2601 Street Rehab FY26 Appropriate fund for the FY 2026 Street Rehab project 501 Total -$ 240,000.00$
511 Measure T1-Infra.&Facil. Parks, Rec. and
Waterfront
12,910.16$ PRWT122009 Aquatic Park Tide Tubes Clean Out, Phase 1B Carryover funds of Aquatic Park Tide Tubes Clean Out, Phase 1B project
511 Measure T1-Infra.&Facil. Parks, Rec. and
Waterfront
13,226.41$ PRWT122011 King Pool Tile and Plaster Replacement Carryover fund of King Pool Tile and Plaster Replacement project 511 Total -$ 26,136.57$
514 Fire Admin-Training Building Fire 11,000,000.00$ Fire Dept HQ Escrow Account Appropriate fund for Fire Dept HQ Escrow Account to record draws through end of FY 2026
514 Total -$ 11,000,000.00$
607 Dept of Boating and Waterway Parks, Rec. and
Waterfront
18,500.00$ PRWWF25007 SAVE 2024 Carryover of Department of Boating and Waterway SAVE 2024 grant funds.
607 Dept of Boating and Waterway Parks, Rec. and
Waterfront
10,000.00$ PRWWF26007 SAVE 2025 Appropriate fund for Department of Boating and Waterway SAVE 2025 grant funds.
607 Dept of Boating and Waterway Parks, Rec. and
Waterfront
16,400.00$ PRWWF26007 SAVE 2025 Appropriate fund for Department of Boating and Waterway additional SAVE 2025 grant funds.
607 Total 18,500.00$ 26, 400.00$
608 Marina Operations Parks, Rec. and
Waterfront
230,000.00$ PRWWF20005 O &K Electrical Project Appropriate funds for the O&K Electrical Project. 608 Marina Operations Parks, Rec. and
Waterfront
100,000.00$ PRWWF26005 Marina WIFI Project Appropriate funds for the Marina WIFI Project. 608 Marina Operations Parks, Rec. and
Waterfront
3,400.00$ Memorial bench donation Appropriate fund to spend donated funds for memorial benches at the Waterfront.
608 Marina Operations Parks, Rec. and
Waterfront
1,000.00$ PRWWF26007 SAVE 2025 Grant Appropriate fund for SAVE 2025 grant match funds. 608 Total -$ 334,400.00$
Grand Total 1,345,497.32$ 16,017,306.95$
*Adjustment is a new allocation from fund balance, appropriation of new grant, increase or decrease in grant allocation or any line item budget.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May19, 2026
To: Honorable Mayor and Members of the City Council
From: Paul Buddenhagen, City Manager
Submitted by: Mark Numainville, City Clerk
Subject: Minutes for Approval

RECOMMENDATION
Approve the minutes for the Council meetings of April 14, 2026 (regular), April 20, 2026 (closed), April 21, 2026 (regular), and April 28, 2026 (regular).

CONTACT PERSON
Mark Numainville, City Clerk, (510) 981-6900
Attachments:

1. April 14, 2026 – Regular City Council Meeting

2. April 20, 2026 – Special Closed City Council Meeting

3. April 21, 2026 – Regular City Council Meeting

4. April 28, 2026 – Regular City Council Meeting

Tuesday, April 14, 2026 MINUTES Page 1

MINUTES

BERKELEY CITY COUNCIL MEETING
Tuesday, April 14, 2026
6:00 PM
SCHOOL DISTRICT BOARD ROOM - 1231 ADDISON STREET, BERKELEY, CA 94702 TELECONFERENCE LOCATION - 1027 BANCROFT WAY, BERKELEY, CA 94710

ADENA ISHII, MAYOR
COUNCILMEMBERS:

DISTRICT 1 – RASHI KESARWANI DISTRICT 5 – SHOSHANA O’KEEFE DISTRICT 2 – TERRY TAPLIN DISTRICT 6 – BRENT BLACKABY
DISTRICT 3 – BEN BARTLETT DISTRICT 7 – CECILIA LUNAPARRA DISTRICT 4 – IGOR TREGUB DISTRICT 8 – MARK HUMBERT
This meeting will be conducted in a hybrid model with both in-person and virtual attendance. Attend this meeting remotely using Zoom. To request to speak, use the “raise hand” function in Zoom. To join by phone: Dial 1-669- 254-5252 or 1-833-568-8864 (Toll Free) and enter Meeting ID: 160 368 9357. To provide public comment, Press *9 and wait to be recognized by the Chair. To submit a written communication for the public record, email [email protected].

Live captioned broadcasts of Council meetings are available on B-TV (Channel 33) and via internet video stream.

All Council meetings are recorded.

This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting, however, if you are feeling sick, please do not attend the meeting in person.

The City Council may take action related to any subject listed on the Agenda.

Pursuant to the City Council Rules of Procedure and State Law, the presiding officer may remove, or cause the removal of, an individual for disrupting the meeting. Prior to removing an individual, the presiding officer shall warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. The presiding officer may then remove the individual if they do not promptly cease their disruptive behavior. “Disrupting” means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, a failure to comply with reasonable and lawful regulations adopted by a legislative body, or engaging in behavior that constitutes use of force or a true threat of force.

Government Code Section 84308 (Levine Act) - Parties to a proceeding involving a license, permit, or other entitlement for use are required to disclose if they made contributions over $500 within the prior 12 months to any City employee or officer. Parties and participants with a financial interest are prohibited from making more than $500 in contributions to a decisionmaker for the 12 months after the final decision is rendered on the proceeding.

The above contribution disclosures and restrictions do not apply when the proceeding is competitively bid, or involves a personnel or labor contract. For more information, see Government Code Section 84308.

Attachment 1

Tuesday, April 14, 2026 MINUTES Page 2
Preliminary Matters
Roll Call: 6:05 p.m.

Present: Kesarwani, Taplin, Tregub, O’Keefe, Blackaby, Lunaparra, Humbert, Ishii

Absent: Bartlett
Councilmember Bartlett present at 6:13 p.m.

Councilmember Kesarwani participated in the meeting remotely under the “just cause” exception in the Brown Act due to a childcare or caregiving need.

Councilmember Bartlett participated in the meeting remotely under the “just cause” exception in the Brown Act due to a need related to a physical condition.

Land Acknowledgement Statement: The City of Berkeley recognizes that the community we live in was built on the territory of xučyun (Huchiun (Hooch-yoon)), the ancestral and unceded land of the Chochenyo (Cho-chen-yo)-speaking Ohlone (Oh-low-nee) people, the ancestors and descendants of the sovereign Verona Band of Alameda County. This land was and continues to be of great importance to all of the Ohlone Tribes and descendants of the Verona Band. As we begin our meeting tonight, we acknowledge and honor the original inhabitants of Berkeley, the documented 5,000-year history of a vibrant community at the West Berkeley Shellmound, and the Ohlone people who continue to reside in the East Bay. We recognize that Berkeley’s residents have and continue to benefit from the use and occupation of this unceded stolen land since the City of Berkeley’s incorporation in 1878. As stewards of the laws regulating the City of Berkeley, it is not only vital that we recognize the history of this land, but also recognize that the Ohlone people are present members of Berkeley and other East Bay communities today. The City of Berkeley will continue to build relationships with the Lisjan Tribe and to create meaningful actions that uphold the intention of this land acknowledgement.

Ceremonial Matters:

1. Adjourned in Memory of Cynthia Brantly Pierce, Community Activist

2. Adjourned in Memory of Winston Burton, Berkeley Commissioner and Community Activist City Manager Comments: None
Public Comment on Non-Agenda Matters: 7 speakers.

Public Comment by Employee Unions: 1 speaker.

Consent Calendar
Public Comment on Consent Calendar and Information Items Only: 27 speakers.

Action: M/S/C (Humbert/Tregub) to adopt the Consent Calendar in one motion except as indicated.

Vote: All Ayes.

Consent Calendar
Tuesday, April 14, 2026 MINUTES Page 3

1. Contract No. 32400067 Amendment: Westcoast Online Information Systems, Inc. DBA NetFile for Online Campaign Reporting, Public Financing Administration, Form 700 Filing and Tracking, State Law SB 827 Fiscal & Financial Training and Tracking, and State Law AB 1234 Ethics Training and Tracking
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to execute an amendment to Contract No. 32400067 with Westcoast Online Information Systems, Inc. DBA NetFile to increase the not-to-exceed amount by $11,850 for financial and ethics training tracking and administration for a total contract amount not to exceed $182,550 within the original term of October 23, 2023 to September 20, 2028.

Financial Implications: See report
Contact: Mark Numainville, City Clerk, (510) 981-6900
Action: Adopted Resolution No. 72,211–N.S.

2. Revenue Contract: City of Emeryville for Animal Services From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to enter into a revenue contract and any necessary amendments with the City of Emeryville to provide certain animal care services to be performed from FY2027 through FY2029, for which the City of Emeryville will pay the City of Berkeley a total amount not to exceed $519,112.

Financial Implications: See report
Contact: Peter Radu, City Manager's Office, (510) 981-7000 Action: Adopted Resolution No. 72,212–N.S.

3. Contract No. 42400040 Amendment: City of Albany for Animal Services From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to amend an existing contract (contract number 42400040) and execute any necessary amendments thereafter with the City of Albany to provide certain animal care services for which the City of Albany will pay the City of Berkeley $413,582 for services performed from FY2027 through FY2029, for a new not to exceed amount of $704,601.

Financial Implications: See report
Contact: Peter Radu, City Manager's Office, (510) 981-7000 Action: Adopted Resolution No. 72,213–N.S.

Consent Calendar
Tuesday, April 14, 2026 MINUTES Page 4

4. Contract No 32200032 Amendment: Administration of Downtown Berkeley Property Based Business Improvement District (DPBID), with the Downtown Berkeley Association
From: City Manager
Recommendation: Adopt a Resolution to amend Contract No. 32200032 between the Downtown Berkeley Association (DBA) and the City of Berkeley. This amendment intends to modify the existing Not-to-Exceed (NTE) amount of the contract to allow all pass-through amounts collected on behalf of the Downtown Berkeley Property Based Business Improvement District (DPBID) above the existing NTE amount to be paid to the DBA when received. This amendment to the contract with the DBA will increase the contract amount by $1,408,096 for a new contract amount NTE $8,693,353.

Financial Implications: See report
Contact: Eleanor Hollander, Economic Development, (510) 981-7530 Action: Adopted Resolution No. 72,214–N.S.

5. Contract No 32600096 Amendment: Administration of the Elmwood Business Improvement District (Elmwood Business Association)
From: City Manager
Recommendation: Adopt a Resolution to amend Contract No. 32600096 between the Elmwood Business Association and the City of Berkeley. This amendment intends to modify the existing Not-to-Exceed (NTE) amount of the contract by increasing it to $50,000 (from $30,000) to align with additional collections anticipated due to the expansion of the boundary of the Elmwood Business Improvement District (BID).

Financial Implications: See report
Contact: Eleanor Hollander, Economic Development, (510) 981-7530 Action: Adopted Resolution No. 72,215–N.S.

6. Formal Bid Solicitations and Request for Proposals Scheduled for Possible Issuance After Council Approval on April 14, 2026
From: City Manager
Recommendation: Approve the request for proposals or invitation for bids that will be, or are planned to be, issued upon final approval by the requesting department or division. All contracts over the City Manager’s threshold will be returned to Council for final approval.

Financial Implications: $817,901 - Various Funds
Contact: Henry Oyekanmi, Finance, (510) 981-7300
Action: Approved recommendation.

Consent Calendar
Tuesday, April 14, 2026 MINUTES Page 5

7. Revenue Contract: Department of Health Care Services Performance Contract for City of Berkeley for Behavioral Health Services Act From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager or designee to execute a contract and any amendments with the California Department of Health Care Services (DHCS) in the amount of approximately $10,000,000 each year from July 1, 2026 through June 30, 2029, (FY 2027 – 2029) for the Behavioral Health Services Act (BHSA), Lanterman-Petris-Short (LPS) Act, Projects for Assistance in Transition from Homelessness (PATH), Community Mental Health Services Block Grant (MHBG), and Crisis Counseling Assistance and Training Program (CCP) programs and county provision of community mental health services pursuant to the Bronzan-McCorquodale Act.

Financial Implications: See report
Contact: Scott Gilman, Health, Housing, and Community Services, (510) 981-5100 Action: Adopted Resolution No. 72,216–N.S.

8. Contract No. 32200185 Amendment: Sonya Dublin Consulting to Provide Evaluation Services
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager, or designee, to execute an amendment and any subsequent amendments or extensions to Contract No. 32200185 with Sonya Dublin Consulting for evaluation services. The amendment would increase the contract amount by $62,400, for a total not-to- exceed amount of $171,600.

Financial Implications: See report
Contact: Scott Gilman, Health, Housing, and Community Services, (510) 981-5100 Action: Adopted Resolution No. 72,217–N.S.

9. Contracts for On-Call Hardscape Installation and Repair Services at Parks, Recreation, and Waterfront Facilities
From: City Manager
Recommendation: Adopt three Resolutions authorizing the City Manager to execute on-call contracts and amendments for hardscape installation and repair services for a period of three years each with the following:

1. Redwood Engineering Construction, for an amount not to exceed $300,000.

2. Kerex Engineering, Inc., for an amount not to exceed $300,000.

3. Calico California Constructores, Inc., for an amount not to exceed $300,000.

Financial Implications: See report
Contact: Scott Ferris, Parks, Recreation and Waterfront, (510) 981-6700 Contact: Wahid Amiri, Public Works, (510) 981-6300
Action: Adopted Resolution No. 72,218–N.S. (Redwood), Resolution No. 72,219– N.S. (Kerex), and Resolution No. 72,220–N.S. (Calico).

Consent Calendar
Tuesday, April 14, 2026 MINUTES Page 6

10. Contracts for On-Call Painting and Repair Services at Parks, Recreation, and Waterfront Facilities
From: City Manager
Recommendation: Adopt three Resolutions authorizing the City Manager to execute on-call contracts and any amendments for painting and repair services for a period of three years each with the following:

1. Athen’s Painting & Commercial Coatings, Inc, for an amount not to exceed $300,000;

2. SDM Construction, for an amount not to exceed $300,000; and

3. Aiden’s Quality Painting, Inc., for an amount not to exceed $300,000.

Financial Implications: See report
Contact: Scott Ferris, Parks, Recreation and Waterfront, (510) 981-6700 Action: Adopted Resolution No. 72,221–N.S. (Athen’s), Resolution No. 72,222–N.S. (SDM), and Resolution No. 72,223–N.S. (Aiden’s).

11. Contracts: Pavement and Safety Improvement/Program Management Consulting Services for Measure FF-funded Projects
From: City Manager
Recommendation: Adopt eight Resolutions authorizing the City Manager to execute contracts and any amendments with NCE, Pavement Engineering, Inc., Kittleson & Associates, Sanbell, Bureau Veritas, Cordoba Corporation, Alta Planning + Design, Inc. and Mark Thomas for on-call professional services for Measure FF-funded projects for the amounts listed below, each for a period not to exceed three years:

1. NCE for an amount not to exceed $2,500,000

2. Pavement Engineering, Inc. for an amount not to exceed $2,500,000

3. Kittleson & Associates for an amount not to exceed $2,500,000

4. Sanbell for an amount not to exceed $2,000,000

5. Bureau Veritas for an amount not to exceed $1,500,000

6. Cordoba Corporation for an amount not to exceed $1,500,000

7. Alta Planning + Design, Inc. for an amount not to exceed $1,000,000

8. Mark Thomas for an amount not to exceed $800,000
Financial Implications: See report
Contact: Wahid Amiri, Public Works, (510) 981-6300
Action: Adopted Resolution No. 72,224–N.S. (NCE), Resolution No. 72,225–N.S. (Pavement Engineering), Resolution No. 72,226–N.S. (Kittleson), Resolution No. 72,227–N.S. (Sanbell), Resolution No. 72,228–N.S. (Bureau Veritas), Resolution No. 72,229–N.S. (Cordoba), Resolution No. 72,230–N.S. (Alta Planning), and Resolution No. 72,231–N.S. (Mark Thomas).

Council Consent Items
Tuesday, April 14, 2026 MINUTES Page 7

12. Referral to the City Manager and the Parks Commission the Request to Develop and Implement a Plan and Identify Budget to Rename City of Berkeley Locations, Events, and the City Holiday Currently Named for Cesar Chavez, and Engage with the Chavez/Huerta Commemoration Period Partners and Latinos Unidos de Berkeley to Bring Back to City Council Recommendations for How the City of Berkeley May Move Forward with a Name Changes That Will Continue to Honor the Legacy of Labor Organizing and Solidarity for Farm Workers and Recognize Farm Workers as the Backbone of America From: Mayor Ishii (Author), Councilmember Lunaparra (Co-Sponsor), Councilmember Humbert (Co-Sponsor), Councilmember O’Keefe (Co-Sponsor) Recommendation: Refer to the City Manager and the Parks Commission the request to develop and implement a plan and identify budget to rename City of Berkeley locations, events, and the city holiday currently named for Cesar Chavez and engage with the Chavez/Huerta Commemoration Period partners and Latinos Unidos de Berkeley to bring back to City Council recommendations for how the City of Berkeley, may move forward with a name changes that will continue to honor the legacy of labor organizing and solidarity for farm workers and recognize farm workers as the backbone of America.

Financial Implications: See report
Contact: Adena Ishii, Mayor, (510) 981-7100
Action: Approved recommendation.

Council Consent Items
Tuesday, April 14, 2026 MINUTES Page 8

13. Referral to Establish a Citywide Local Density Bonus Program to Facilitate Lower-Cost Ownership Homes (Condominiums) (Reviewed by the Land Use, Housing & Economic Development Committee)
From: Councilmember Kesarwani (Author), Councilmember Tregub (Co- Sponsor), Mayor Ishii (Co-Sponsor)
Recommendation: Refer to the City Manager to develop a citywide local density bonus modelled after the state density bonus that would incentivize new condominium development by allowing condo projects to take advantage of the same densities, bonuses, waivers, and concessions available under state density bonus law. Under the local density bonus, however, condo projects would be able to pay the current in-lieu affordable housing fee to the City’s Housing Trust Fund for all units, rather than create on-site for-sale below-market-rate condo units—a requirement under state density bonus law that renders larger-scale condo development infeasible. Further, the local density bonus shall consider concession rules that uphold the City's workforce standards. The fiscal and policy goals of this proposed local density bonus are to help stalled rental residential projects in our downtown reach feasibility as condo projects, which will provide affordable housing in-lieu fee revenue, property tax revenue, serve as an economic force multiplier for our downtown, and provide much-needed ownership opportunities for young families seeking a starter home and aging residents seeking to downsize. Further, the local density bonus should apply citywide or downtown or on San Pablo Avenue, considering the area(s) that is most feasible, and provide language for at least two options for applicability: 1) Projects that have vested prior to Jan. 1, 2025 only; and 2) All projects regardless of vesting date—and to consider a sunset date, or a progress report to help determine an appropriate sunset date.

The reason for providing these two options is so that Council may consider economic conditions and the number of stalled projects at the time that the ordinance is under consideration. And further, to consider removing the exemption on the first 5,000 square feet for the affordable housing in-lieu fee. Further, request information from staff on whether it is financially feasible and operationally possible to provide Affordable Housing Trust funding to provide for below-market-rate condos on site.

Council Consent Items
Tuesday, April 14, 2026 MINUTES Page 9
Policy Committee Recommendation: To send the item to the City Council with a qualified positive recommendation and with the recommendation revised to read as follows: Refer to the City Manager to develop a citywide local density bonus modelled after the state density bonus that would incentivize new condominium development by allowing condo projects to take advantage of the same densities, bonuses, waivers, and concessions available under state density bonus law. Under the local density bonus, however, condo projects would be able to pay the current in- lieu affordable housing fee to the City’s Housing Trust Fund for all units, rather than create on-site for-sale below-market-rate condo units—a requirement under state density bonus law that renders larger-scale condo development infeasible. The fiscal and policy goals of this proposed citywide local density bonus are to help stalled rental residential projects in our downtown reach feasibility as condo projects, which will provide affordable housing in-lieu fee revenue, property tax revenue, serve as an economic force multiplier for our downtown, and provide much-needed ownership opportunities for young families seeking a starter home and aging residents seeking to downsize. Further, the local density bonus should apply citywide or downtown and provide language for at least two options for applicability: 1. Projects that have vested prior to January 1, 2025 only; and 2. All projects regardless of vesting date – and to consider a sunset date, or a progress report to help determine an appropriate sunset date. The reason for providing these two options is so that Council may consider economic conditions and the number of stalled projects at the time that the ordinance is under consideration. And further, to consider removing the exemption on the first 5,000 square feet for the affordable housing in-lieu fee. Further, information from staff on whether it is financially feasible and operationally possible to provide Affordable Housing Trust funding to provide for below-market rate condos on site.

Financial Implications: Staff time
Contact: Rashi Kesarwani, Councilmember, District 1, (510) 981-7110 Action: Approved recommendation as recommended by the Land Use, Housing & Economic Development Committee.

14. Kala Art 2026: Relinquishment of Council Office Budget Funds from General Funds and Grant of Such Funds
From: Councilmember Taplin (Author)
Recommendation: Adopt a Resolution approving the expenditure of an amount not to exceed $500 per Councilmember, including $500 from Councilmember Taplin, to support Art Institute 2026.

Financial Implications: See report
Contact: Terry Taplin, Councilmember, District 2, (510) 981-7120 Action: Councilmember O’Keefe added as a co-sponsor. Adopted Resolution No. 72,232–N.S. revised to include contributions from the following Councilmembers up to the amounts listed: Councilmember Blackaby - $250; Councilmember Tregub - $150; Councilmember Lunaparra - $150; Councilmember Kesarwani - $100; Councilmember Bartlett - $150; Councilmember O’Keefe - $200; Councilmember Humbert - $250; Mayor Ishii - $250.

Council Consent Items
Tuesday, April 14, 2026 MINUTES Page 10

15. Celebración Cultural Sylvia Mendez (Spring Cultural Celebration) by the Sylvia Mendez School PTA: Relinquishment of Council Office Budget Funds to General Fund and Grant of Such Funds
From: Councilmember Bartlett (Author)
Recommendation: Adopt a Resolution approving the expenditure of funds, including $1,000 from the discretionary council office budget of Councilmember Ben Bartlett, to the Sylvia Mendez Elementary School PTA to host a Spring Cultural Celebration event on April 26, 2026, on campus. The funds will be relinquished to the City’s General Fund from the discretionary council office budget of Councilmember Ben Bartlett and the discretionary council office budgets of any other City Councilmembers who would like to contribute.

Financial Implications: See report
Contact: Ben Bartlett, Councilmember, District 3, (510) 981-7130 Action: Adopted Resolution No. 72,233–N.S. revised to include contributions from the following Councilmembers up to the amounts listed: Councilmember Blackaby - $250; Councilmember Tregub - $150; Councilmember Lunaparra - $250; Councilmember Kesarwani - $100; Councilmember O’Keefe - $200; Councilmember Humbert - $250; Mayor Ishii - $250; Councilmember Taplin - $500.

16. Recommendation to Parks and Waterfront Commission to Explore the Naming of a Public Plaza in South Berkeley as Delores Cooper Plaza From: Councilmember Bartlett (Author)
Recommendation: Refer to the Parks, Recreation, and Waterfront Commission to explore naming of the public plaza located at the intersection of Adeline Street and Fairview Street within the Lorin District corridor in South Berkeley as Delores Cooper Plaza; including process and directive of coordinating implementation, historical preservation, such as signage, universal design, and public engagement with community partners to document Delores Cooper’s historic contributions to the City of Berkeley.

Financial Implications: See report
Contact: Ben Bartlett, Councilmember, District 3, (510) 981-7130 Action: Approved recommendation.

Council Consent Items
Tuesday, April 14, 2026 MINUTES Page 11

17. Referral to the City Manager: Amendments to the Berkeley Green Code for Newly Constructed Buildings and Existing Construction (Reviewed by the Facilities, Infrastructure, Transportation, Environment & Sustainability Policy Committee)
From: Councilmember Tregub (Author), Councilmember Taplin (Co-Sponsor), Councilmember Lunaparra (Co-Sponsor)
Recommendation: Refer to the City Manager the following: 1. Continued development of a Single Source Energy Margin (Single Margin) reach code for adoption; 2. Further analysis, for future consideration, of additional Green Building policy and operational measures, such as Flexible Path (FlexPath) and Air Conditioner to Heat Pump (AC2HP) provisions, and/or other applicable pathways; and3. Further streamlining, as feasible and appropriate, of the approval of certain Green Building equipment, systems, features, and processes for residential and residential-over-ground-floor-commercial construction. Consideration should be given to the establishment of an expedited permitting pathway for installations performed by contractors that participate in a California Division of Apprenticeship Standards-approved apprenticeship program in the applicable trade. As part of this ongoing work, the City Manager shall continue to examine the projected costs and potential savings, as applicable, associated with the referral; evaluate the complexity of compliance; and develop options to simplify requirements and reduce friction, particularly for smaller builders, developers, and homeowners.

Policy Committee Recommendation: To send the item to council with a qualified positive recommendation with the provisions that the ongoing work reexamine projected costs, evaluate the complexity of compliance, and offer options for making it simpler and as low friction as possible particularly for smaller builders, developers, and homeowners.

Financial Implications: See report
Contact: Igor Tregub, Councilmember, District 4, (510) 981-7140 Action: Approved recommendation as recommended by the Facilities, Infrastructure, Transportation, Environment & Sustainability Policy Committee.

Action Calendar – Old Business

18. Mills Act Contract – 2845 Woolsey Street (Continued from March 24, 2026) From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to enter into a Mills Act contract with Michael Pearson and Annette Blum Pearson for the maintenance and restoration of a City Landmark property at 2845 Woolsey Street.

Financial Implications: See report
Contact: Jordan Klein, Planning and Development, (510) 981-7400 Action: Moved to Consent Calendar. Adopted Resolution No. 72,234–N.S.

Action Calendar – New Business
Tuesday, April 14, 2026 MINUTES Page 12

19. Proposed Resolution Limiting Use of City Property to Authorized Uses That Further City Purposes and Protect Access to City Services From: City Attorney
Recommendation: Adopt a Resolution limiting the use of City property to authorized uses that further City purposes and protect access to City services. This policy will ensure that City assets are not misappropriated in a manner that inhibits access to City services and interferes with City programs and other purposes.

Financial Implications: See report
Contact: Farimah Brown, City Attorney, (510) 981-6950
Action: 0 speakers. M/S/C (Blackaby/Tregub) to adopt Resolution No. 72,235–N.S.

Vote: All Ayes.

20. Amendments to BMC Title 3.24 (Landmarks Preservation Commission) to Revise Procedures for Designating Landmarks, Historic Districts and Structures of Merit and Incorporate Technical Edits
From: City Manager
Recommendation: Adopt the first reading of an ordinance amending BMC Title 3.24 (Landmarks Preservation Commission) to revise procedures for designating landmarks, historic districts and structures of merit, and to incorporate technical edits.

Financial Implications: See report
Contact: Jordan Klein, Planning and Development, (510) 981-7400 Action: M/S/C (Tregub/Lunaparra) to accept revised material from Councilmember Tregub on Item 20.

Vote: All Ayes.

Action: 17 speakers. M/S/C (Taplin/O’Keefe) to
1) adopt the first reading of Ordinance No. 8,005–N.S. as proposed by staff and incorporating the alternatives proposed by Councilmember Kesarwani; further amended as noted below:
 Add language in Supplemental Communications Packet #2 from Councilmember Humbert regarding the 5-year term and other SB 330 provisions.
 Include new language from at the meeting to add paragraph 3. under

3.24.120(C) to read “If the property owner submits a formal zoning application for a wholly non-residential project on the subject property during the 5-year exception period, the exception period shall immediately terminate and the processing of any landmark designation may resume.”
 Amended to apply a 200-signature threshold in all circumstances 2) request a report from the City Manager in one year regarding the implementation of the new regulations.

Second reading scheduled for April 28, 2026.

Vote: Ayes – Kesarwani, Taplin, Bartlett, O’Keefe, Blackaby, Lunaparra, Humbert, Ishii; Noes – None; Abstain – Tregub.

Information Reports
Tuesday, April 14, 2026 MINUTES Page 13

21. Environment and Climate Commission 2026 Work Plan
From: Environment and Climate Commission
Contact: Sarah Moore, Commission Secretary, (510) 981-7400 Action: Received and filed.

22. Bond Measure Subcommittee — Final Report
From: Parks and Waterfront Commission
Contact: Roger Miller, Commission Secretary, (510) 981-6700 Action: Received and filed.

Public Comment – Items Not Listed on the Agenda - 4 speakers.

Adjournment
Action: M/S/C (Tregub/Humbert) to adjourn the meeting.

Vote: All Ayes.

Adjourned at 9:47 p.m.

I hereby certify that the foregoing is a true and correct record of the regular meeting of the City Council held on April 14, 2026.
________________________
Mark Numainville, City Clerk
Communications
Item #20: Amendments to BMC Title 3.24 (Landmarks Preservation Commission) to Revise Procedures for Designating Landmarks, Historic Districts and Structures of Merit and Incorporate Technical Edits

1. Isaac Warshauer
Flock Concerns

2. Ellen Ayres

3. Ying Su

4. Pamela Tellew

5. Arlene Owseichik
Upzoning

6. Dawn Thomas

7. David Salk

8. Julie Nachtwey (2)

9. Ellen Hahn

10.Shmuel Weissman

11.Margot Smith (2)

12.Penny Dedel

13.Nancy Bartell

Tuesday, April 14, 2026 MINUTES Page 14

14.Rocky Offner

15.Aimee Baldwin (6)

16.Gael Alcock

17.Yerasi Maeda

18.Henry Hieslmair

19.Alex Wong
Hopkins St.

20.Kenny Yip

21.Joe Berry

22.Andrew and Melissa Little

23.Glenda

24.Tom Leonard

25.Jim Offel

26.Greg Hendricks

27.Gar Smith

28.Carol Hirth

29.Jennifer Willmann

30.Donna DeDiemar

31.Cindi Goldberg

32.Meryl Siegal

33.Howard Goldberg

34.Chris Hamilton

35.Lisa Oglesby
6th and Harrison

36.Craig Nagasawa
8th and Harrison

37.Daivd Blum
Renaming Park

38.Steve Schiller
Hardscape Assistance Request

39.Patrice Ignelzi
Career Fair Inquiry

40.Victoria Cho (2)
Property Tax Increases

41.Carol Henning

42.Joel Libove
Ohlone Greenway Project

43.Clifford Fred
Bearathon 2026

Tuesday, April 14, 2026 MINUTES Page 15

44.Rebecca Buss and Ojas Joshi
BAUASI

45.Blair Beekman (2)
Becker Boards

46.Consuelo Tupper Hernandez on behalf of the La Pena Cultural Center

47.Grace Porras on behalf of Ciel Media
Restaurant Week

48.Jeffrey Church on behalf of Visit Berkeley
Housing Affordability

49.Stephen Alpert (3)
Daylighting Law

50.Shirley Kirsten (3)
Save City Money

51.Sara Sunstein
Paint/Electronics Drop Off

52.Cecelia Mautner and Philipp Gollner
Animal’s Rights

53.Richard Woods (2)
Sticky Traps

54.Josh Shoemaker
Formal Notice

55.Durant Safety Concern
Email Follow Up

56.Stephen Alpert (4)
Climate Engagement Data

57.Pei Zheng
Community Garden Fundraiser

58.Dan Alpert
Restaurant Inspection Results

59.David Lerman
Zachary’s Corner

60.Pat Kennedy

Tuesday, April 14, 2026 MINUTES Page 16
Measure FF

61.Wahid Amiri

62.Ray Yep, Margo Schueler, Larry Henry

63.Charles Siegal
Community Voter Survey

64.Stephen Alpert (2)
Notice of Preparation

65.Emilia Marie Flin
Request for Services

66.Hector91 Phuentes
South Peninsula/Seawall

67.Noah Marcel Sudarsky
Berkeley Pier/Marina

68.Cheong-Tseng

69.Michael Evans
Ferry Project

70.Igor Serebryany

71.Kathryn Fisher

72.Kirk van Moon
In Memoriam

73.Henry Thomson
Veteran’s Concerns

74.Fiona Rawls
Safety Concern

75.Agata Fin
Sidewalk Repair

76.David Korman
Speed Cameras

77.Janet Stromberg
Pedestrian Button Outage

78.Alex S. Merenkov
Phones Out of Schools

79.Win Neubarth

Tuesday, April 14, 2026 MINUTES Page 17
Cedar Rose Park

80.Octavio Raygoza
Use of Force Policy Revision

81. Office of the Director of Police Accountability

82.Nathan Mizell
Housing for Elders

83.Margot Smith
Proclamation Request

84.Yanky Bell
Resignation

85.Vanessa Cordova
No Right on Red

86.Riti Dhesi
Nature Center

87.Bunky m
Sidewalk Safety

88.Patrick Golier
Sanctuary Cities

89.Peter Yeung
Public Safety Concern

90.Moni T. Law
CalFresh Concerns

91.Diana Lane Jensen
Middle East Conflict

92.Goddess of the Hunt

93.Dorothea Dorenz (2)

94.Isabelle G

95.Sara Sadeghi
URLs

96.Russbumper (2)

97.Moni Law
Forwards

98.Hemptrez

99.Russbumper (3)

Tuesday, April 14, 2026 MINUTES Page 18
Newsletters
100. Russbumper (2)
101. Shelbi Walker
102. Visit Berkeley (2)
103. Downtown Berkeley Association
104. Berkeley Art Center (3)
E-Scooters
105. Karen Gottdenker
106. Gladys Block
107. Annette Blackman
108. David Coolidge
109. Robert Borghese (10)
110. Carson Lepre (10)
Supplemental Communications and Reports 1
Item #14: Kala Art 2026: Relinquishment of Council Office Budget Funds from General Funds and Grant of Such Funds
111. Supplemental agenda material submitted by Councilmember Terry Taplin Item #20: Amendments to BMC Title 3.24 (Landmarks Preservation Commission) to Revise Procedures for Designating Landmarks, Historic Districts and Structures of Merit and Incorporate Technical Edits
112. Isaac Warshauer on behalf of the Berkeley Architectural Heritage Association 113. Diane Lynch
114. Jerri Holan
Supplemental Communications and Reports 2
Item #11: Contracts: Pavement and Safety Improvement/Program Management Consulting Services for Measure FF-funded Projects
115. Kelly Hammargen
Item #13: Referral to Establish a Citywide Local Density Bonus Program to Facilitate Lower-Cost Ownership Homes (Condominiums) (Reviewed by the Land Use, Housing & Economic Development Committee)
116. Durant Safety Concern
Item #17: Referral to the City Manager: Amendments to the Berkeley Green Code for Newly Constructed Buildings and Existing Construction (Reviewed by the Facilities, Infrastructure, Transportation, Environment & Sustainability Policy Committee)
117. Maxwell Davis on behalf of the Sierra Club
Item #18: Mills Act Contract – 2845 Woolsey Street (Continued from March 24, 2026) 118. Mike and Annette

Tuesday, April 14, 2026 MINUTES Page 19
Item #20: Amendments to BMC Title 3.24 (Landmarks Preservation Commission) to Revise Procedures for Designating Landmarks, Historic Districts and Structures of Merit and Incorporate Technical Edits
119. Supplemental agenda material submitted by Councilmember Mark Humbert and Councilmember Rashi Kesarwani
120. Revised agenda material submitted by Councilmember Igor Tregub 121. Susan Moon
Supplemental Communications and Reports 3
Item #13: Referral to Establish a Citywide Local Density Bonus Program to Facilitate Lower-Cost Ownership Homes (Condominiums) (Reviewed by the Land Use, Housing & Economic Development Committee)
122. Marilyn Simons
123. Bruce H. Feingold
Action Calendar
Item #18: Mills Act Contract – 2845 Woolsey Street (Continued from March 24, 2026) 124. Presentation submitted by the Planning Department
Item #19: Proposed Resolution Limiting Use of City Property to Authorized Uses That Further City Purposes and Protect Access to City Services 125. Presentation submitted by the City Attorney’s Office Item #20: Amendments to BMC Title 3.24 (Landmarks Preservation Commission) to Revise Procedures for Designating Landmarks, Historic Districts and Structures of Merit and Incorporate Technical Edits
126. Revised agenda material submitted by Councilmember Igor Tregub 127. Presentation submitted by the Planning Department
128. Isaac Warshauer
129. Gregory Kalkanis

Monday, April 20, 2026 MINUTES Page 1

B E R K E L E Y C I T Y C O U N C I L

S P E C I A L M E E T I N G M I N U T E S
MONDAY, APRIL 20, 2026
3:00 P.M.
2180 MILVIA STREET, BERKELEY, CA 94704
TELECONFERENCE LOCATION – 1619 EDITH STREET, BERKELEY CA 94703 TELECONFERENCE LOCATION – 503 21ST STREET NORTHEAST, WASHINGTON, DC 20002

ADENA ISHII, MAYOR
Councilmembers:

DISTRICT 1 – RASHI KESARWANI DISTRICT 5 – SHOSHANA O’KEEFE DISTRICT 2 – TERRY TAPLIN DISTRICT 6 – BRENT BLACKABY
DISTRICT 3 – BEN BARTLETT DISTRICT 7 – CECILIA LUNAPARRA DISTRICT 4 – IGOR TREGUB DISTRICT 8 – MARK HUMBERT
This meeting will be conducted in a hybrid model with both in-person and virtual attendance. Attend this meeting remotely using Zoom. To request to speak, use the “raise hand” function in Zoom. To join by phone: Dial 1-669- 254-5252 or 1-833-568-8864 (Toll Free) and enter Meeting ID: 161 842 8129. To provide public comment, Press *9 and wait to be recognized by the Chair. To submit a written communication for the public record, email [email protected].

This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting, however, if you are feeling sick, please do not attend the meeting in person.

The City Council may take action related to any subject listed on the Agenda.

Pursuant to the City Council Rules of Procedure and State Law, the presiding officer may remove, or cause the removal of, an individual for disrupting the meeting. Prior to removing an individual, the presiding officer shall warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. The presiding officer may then remove the individual if they do not promptly cease their disruptive behavior. “Disrupting” means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, a failure to comply with reasonable and lawful regulations adopted by a legislative body, or engaging in behavior that constitutes use of force or a true threat of force.

Government Code Section 84308 (Levine Act) - Parties to a proceeding involving a license, permit, or other entitlement for use are required to disclose if they made contributions over $500 within the prior 12 months to any City employee or officer. Parties and participants with a financial interest are prohibited from making more than $500 in contributions to a decisionmaker for the 12 months after the final decision is rendered on the proceeding.

The above contribution disclosures and restrictions do not apply when the proceeding is competitively bid, or involves a personnel or labor contract. For more information, see Government Code Section 84308.

Attachment 2

Monday, April 20, 2026 MINUTES Page 2
Preliminary Matters
Roll Call: 3:05 p.m.

Present: Taplin, Tregub, O’Keefe, Blackaby, Lunaparra, Humbert, Ishii

Absent: Kesarwani, Bartlett
Councilmember Kesarwani present at 3:33 p.m.

Public Comment - Limited to items on this agenda only – 0 speakers CLOSED SESSION:

The City Council will convene in closed session to meet concerning the following:

1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(2)
a. WCAB Matter –# ADJ15513397; BER2200002
Action: M/S/C (Humbert/Blackaby) to provide direction to outside counsel and approve a settlement by Compromise and Release, as to a workers’ compensation matter assigned claim number BER2200002 and WCAB case number ADJ15513397.

Vote: Ayes – Taplin, Tregub, O’Keefe, Blackaby, Lunaparra, Humbert, Ishii; Noes – None; Abstain – None; Absent – Kesarwani, Bartlett.

2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(2)
a. WCAB Matter –# ADJ17521808; BER2000151
Action: M/S/C (Humbert/Blackaby) to provide directions to outside counsel and approve a settlement by Compromise and Release with a release of future medical care, or in the alternative, by Stipulations with Request for Award with open future medical care, as to a workers’ compensation matter assigned claim number BER2000151 and WCAB case number ADJ17521808.

Vote: Ayes – Taplin, Tregub, O’Keefe, Blackaby, Lunaparra, Humbert, Ishii; Noes – None; Abstain – None; Absent – Kesarwani, Bartlett.

3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(2)
a. WCAB Matter - # BER2400105
Action: M/S/C (Taplin/Humbert) to provide directions to outside counsel and approve a settlement by Stipulations with Request for Award with open future medical care, as to a workers’ compensation matter assigned claim number BER2400105.

Vote: Ayes – Taplin, Tregub, O’Keefe, Blackaby, Lunaparra, Humbert, Ishii; Noes – None; Abstain – None; Absent – Kesarwani, Bartlett.

Monday, April 20, 2026 MINUTES Page 3

4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTIONS 54956.8:

Property Address: 200 Marina Blvd., Berkeley CA
Agency Negotiators: Scott Ferris, Parks, Recreation & Waterfront; Christina Erickson, Parks, Recreation & Waterfront
Negotiating Parties: City of Berkeley and 200 Marina Blvd LLC (Double Tree) Property Owner: City of Berkeley
Under Negotiation: Lease Price and Terms
Action: No reportable action taken.

5. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1)
a. Berkeley Homeless Union et al. v. City of Berkeley et al., Case No. 3:25-cv-01414-EMC (N.D. Cal.)
b. Prado et al. v. City of Berkeley, Case No. 3:23-cv-04537-EMC (N.D. Cal.) Action: M/S/C (Taplin/Humbert) to authorize the City Attorney's Office to file appeals in the matters of Berkeley Homeless Union, et al. v. City of Berkeley, et al., 4:25-cv-01414- EMC and Prado et al. v. City of Berkeley, Case No. 3:23-cv-04537-EMC (N.D. Cal.).

Vote: Ayes – Kesarwani, Taplin, Tregub, O’Keefe, Blackaby, Humbert, Ishii; Noes – Lunaparra; Abstain – None; Absent – Bartlett.

6. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1)
a. In re DHCS Audit of City of Berkeley re GEMT Cost Reports (OAHA Appeal Nos. GE24- 0621-963-TS, GE26-0622-731L-VT and DHCS Matter Nos. 24-026104, 24-026106) Action: M/S/C (Tregub/Humbert) to authorize the City Attorney’s Office to engage in settlement negotiations with DHCS and commence litigation if necessary.

Vote: Ayes – Taplin, Tregub, O’Keefe, Blackaby, Lunaparra, Humbert, Ishii; Noes – None; Abstain – None; Absent – Kesarwani, Bartlett.

7. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1):
a. In Re: National Prescription Opiate Litigation, United States District Court, Northern District of Ohio, Eastern Division, MDL No. 2804, Case No. 1:17-md-2804. Discussion and direction whether to participate in the nationwide settlement that is proposed to resolve all opioids litigation brought by local entities against six regional distributor / dispenser defendants: Associated Pharmacies, Inc. (and American Associated Pharmacies); J M Smith Corporation; Louisiana Wholesale Drug Company, Inc.; Morris and Dickson Co.; North Carolina Mutual Wholesale Drug Company, Inc.; and United Natural Foods, Inc. (including its subsidiaries SuperValu and Advantage Logistics). https://nationalopioidsettlement.com/
Action: M/S/C (Blackaby/Humbert) to approve participation in a nationwide settlement agreement to resolve claims against opioids distributors and authorize the City Manager’s Office to receive the settlement funds. The case at issue is In Re: National Prescription Opiate Litigation, United States District Court, Northern District of Ohio, Eastern Division, MDL No. 2804, Case No. 1:17-md-2804.

Vote: Ayes – Taplin, Tregub, O’Keefe, Blackaby, Lunaparra, Humbert, Ishii; Noes – None; Abstain – None; Absent – Kesarwani, Bartlett.

Monday, April 20, 2026 MINUTES Page 4
OPEN SESSION:

Public Reports of actions taken pursuant to Government Code section 54957.1.

Item 1: The City Council met in closed session on April 20, 2026, Pursuant to Government Code Section 54956.9(d) and provided directions to outside counsel and approved a settlement by Compromise and Release, as to a workers’ compensation matter assigned claim number BER2200002 and WCAB case number ADJ15513397.

Item 2: The City Council met in closed session on April 20, 2026, Pursuant to Government Code Section 54956.9(d) and provided directions to outside counsel and approved a settlement by Compromise and Release with a release of future medical care, or in the alternative, by Stipulations with Request for Award with open future medical care, as to a workers’ compensation matter assigned claim number BER2000151 and WCAB case number ADJ17521808.

Item 3: The City Council met in closed session on April 20, 2026, Pursuant to Government Code Section 54956.9(d) and provided directions to outside counsel and approved a settlement by Stipulations with Request for Award with open future medical care, as to a workers’ compensation matter assigned claim number BER2400105.

Item 5: The Mayor and City Council met in closed session and voted to authorize the City Attorney's Office to file appeals in the matters of Berkeley Homeless Union, et al. v. City of Berkeley, et al., 4:25-cv-01414-EMC and Prado et al. v. City of Berkeley, Case No. 3:23-cv- 04537-EMC (N.D. Cal.).

Item 6: The Mayor and City Council met in closed session to discuss the matter of In re DHCS Audit of City of Berkeley re GEMT Cost Reports (OAHA Appeal Nos. GE24 0621 963 TS, GE26 0622 731L VT; DHCS Matter Nos. 24 026104, 24 026106). The Council voted to authorize the City Attorney’s Office to engage in settlement negotiations with the agency and commence litigation if necessary.

Item 7: City Council met in closed session and approved participation in a nationwide settlement agreement to resolve claims against opioids distributors and authorized the City Manager’s Office to receive the settlement funds. The case at issue is In Re: National Prescription Opiate Litigation, United States District Court, Northern District of Ohio, Eastern Division, MDL No. 2804, Case No. 1:17-md-2804.

Adjournment
Action: M/S/C (O’Keefe/Blackaby) to adjourn the meeting.

Vote: Ayes – Taplin, Tregub, O’Keefe, Blackaby, Lunaparra, Humbert, Ishii; Noes – None; Abstain – None; Absent – Kesarwani, Bartlett.

Adjourned at 5:15 p.m.

I hereby certify that the foregoing is a true and correct record of the closed session meeting of the City Council held on April 20, 2026.
________________________
Mark Numainville, City Clerk

Tuesday, April 21, 2026 MINUTES Page 1

MINUTES

BERKELEY CITY COUNCIL MEETING
Tuesday, April 21, 2026
6:00 PM
SCHOOL DISTRICT BOARD ROOM - 1231 ADDISON STREET, BERKELEY, CA 94702 TELECONFERENCE LOCATION - 503 21ST STREET NORTHEAST, WASHINGTON, DC 20002

ADENA ISHII, MAYOR
COUNCILMEMBERS:

DISTRICT 1 – RASHI KESARWANI DISTRICT 5 – SHOSHANA O’KEEFE DISTRICT 2 – TERRY TAPLIN DISTRICT 6 – BRENT BLACKABY
DISTRICT 3 – BEN BARTLETT DISTRICT 7 – CECILIA LUNAPARRA DISTRICT 4 – IGOR TREGUB DISTRICT 8 – MARK HUMBERT
This meeting will be conducted in a hybrid model with both in-person and virtual attendance. Attend this meeting remotely using Zoom. To request to speak, use the “raise hand” function in Zoom. To join by phone: Dial 1-669- 254-5252 or 1-833-568-8864 (Toll Free) and enter Meeting ID: 160 208 3989. To provide public comment, Press *9 and wait to be recognized by the Chair. To submit a written communication for the public record, email [email protected].

Live captioned broadcasts of Council meetings are available on B-TV (Channel 33) and via internet video stream.

All Council meetings are recorded.

This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting, however, if you are feeling sick, please do not attend the meeting in person.

The City Council may take action related to any subject listed on the Agenda.

Pursuant to the City Council Rules of Procedure and State Law, the presiding officer may remove, or cause the removal of, an individual for disrupting the meeting. Prior to removing an individual, the presiding officer shall warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. The presiding officer may then remove the individual if they do not promptly cease their disruptive behavior. “Disrupting” means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, a failure to comply with reasonable and lawful regulations adopted by a legislative body, or engaging in behavior that constitutes use of force or a true threat of force.

Government Code Section 84308 (Levine Act) - Parties to a proceeding involving a license, permit, or other entitlement for use are required to disclose if they made contributions over $500 within the prior 12 months to any City employee or officer. Parties and participants with a financial interest are prohibited from making more than $500 in contributions to a decisionmaker for the 12 months after the final decision is rendered on the proceeding.

The above contribution disclosures and restrictions do not apply when the proceeding is competitively bid, or involves a personnel or labor contract. For more information, see Government Code Section 84308.

Attachment 3

Tuesday, April 21, 2026 MINUTES Page 2
Preliminary Matters
Roll Call: 6:09 p.m.

Present: Kesarwani, Tregub, O’Keefe, Blackaby, Lunaparra, Humbert, Ishii

Absent: Taplin, Bartlett
Councilmember Bartlett present at 6:16 p.m.

Councilmember Taplin present at 6:38 p.m.

Councilmember O’Keefe participated in the meeting remotely under the “just cause” exception in the Brown Act due to a need related to a caregiving need.

Councilmember Bartlett participated in the meeting remotely under the “just cause” exception in the Brown Act due to a need related to a physical condition.

Land Acknowledgement Statement: The City of Berkeley recognizes that the community we live in was built on the territory of xučyun (Huchiun (Hooch-yoon)), the ancestral and unceded land of the Chochenyo (Cho-chen-yo)-speaking Ohlone (Oh-low-nee) people, the ancestors and descendants of the sovereign Verona Band of Alameda County. This land was and continues to be of great importance to all of the Ohlone Tribes and descendants of the Verona Band. As we begin our meeting tonight, we acknowledge and honor the original inhabitants of Berkeley, the documented 5,000-year history of a vibrant community at the West Berkeley Shellmound, and the Ohlone people who continue to reside in the East Bay. We recognize that Berkeley’s residents have and continue to benefit from the use and occupation of this unceded stolen land since the City of Berkeley’s incorporation in 1878. As stewards of the laws regulating the City of Berkeley, it is not only vital that we recognize the history of this land, but also recognize that the Ohlone people are present members of Berkeley and other East Bay communities today. The City of Berkeley will continue to build relationships with the Lisjan Tribe and to create meaningful actions that uphold the intention of this land acknowledgement.

Report from Closed Session
The City Council met in closed session on April 20, 2026, Pursuant to Government Code Section 54956.9(d) and provided directions to outside counsel and approved a settlement by Compromise and Release, as to a workers’ compensation matter assigned claim number BER2200002 and WCAB case number ADJ15513397.

The City Council met in closed session on April 20, 2026, Pursuant to Government Code Section 54956.9(d) and provided directions to outside counsel and approved a settlement by Compromise and Release with a release of future medical care, or in the alternative, by Stipulations with Request for Award with open future medical care, as to a workers’ compensation matter assigned claim number BER2000151 and WCAB case number ADJ17521808.

The City Council met in closed session on April 20, 2026, Pursuant to Government Code Section 54956.9(d) and provided directions to outside counsel and approved a settlement by Stipulations with Request for Award with open future medical care, as to a

Tuesday, April 21, 2026 MINUTES Page 3
workers’ compensation matter assigned claim number BER2400105.

The Mayor and City Council met in closed session and voted to authorize the City Attorney's Office to file appeals in the matters of Berkeley Homeless Union, et al. v. City of Berkeley, et al., 4:25-cv-01414-EMC and Prado et al. v. City of Berkeley, Case No. 3:23-cv-04537-EMC (N.D. Cal.).

The Mayor and City Council met in closed session to discuss the matter of In re DHCS Audit of City of Berkeley re GEMT Cost Reports (OAHA Appeal Nos. GE24 0621 963 TS, GE26 0622 731L VT; DHCS Matter Nos. 24 026104, 24 026106). The Council voted to authorize the City Attorney’s Office to engage in settlement negotiations with the agency and commence litigation if necessary.

City Council met in closed session and approved participation in a nationwide settlement agreement to resolve claims against opioids distributors and authorized the City Manager’s Office to receive the settlement funds. The case at issue is In Re:

National Prescription Opiate Litigation, United States District Court, Northern District of Ohio, Eastern Division, MDL No. 2804, Case No. 1:17-md-2804.

Ceremonial Matters: None.

City Manager Comments: None.

Public Comment on Non-Agenda Matters: 6 speakers.

Consent Calendar
Public Comment on Consent Calendar and Information Items Only: 9 speakers.

Action: M/S/C (Blackaby/Kesarwani) to adopt the Consent Calendar in one motion except as indicated.

Vote: All Ayes.

Consent Calendar

1. Calling for a Consolidated General Municipal Election for November 3, 2026 From: City Manager
Recommendation: Adopt a Resolution: a) Calling for a General Municipal Election to be consolidated with the Statewide General Election to be held in Berkeley on November 3, 2026; b) Requesting that the Alameda County Board of Supervisors consolidate the City of Berkeley General Municipal Election with the Statewide General Election; c) Authorizing certain procedural and contractual actions; and d) Establishing policies for the filing of candidate statements of qualification.

Financial Implications: See report
Contact: Mark Numainville, City Clerk, (510) 981-6900
Action: Adopted Resolution No. 72,236–N.S.

Consent Calendar
Tuesday, April 21, 2026 MINUTES Page 4

2. Police Accountability Board - Appointment of New Member From: City Manager
Recommendation: Adopt a Resolution appointing a new member to the Police Accountability Board (PAB) nominated by Councilmember Bartlett.

Financial Implications: See report
Contact: Mark Numainville, City Clerk, (510) 981-6900
Action: Adopted Resolution No. 72,237–N.S.

3. Formal Bid Solicitations and Request for Proposals Scheduled for Possible Issuance After Council Approval on April 21, 2026
From: City Manager
Recommendation: Approve the request for proposals or invitation for bids that will be, or are planned to be, issued upon final approval by the requesting department or division. All contracts over the City Manager’s threshold will be returned to Council for final approval.

Financial Implications: Capital Improvements Fund - $240,000 Contact: Henry Oyekanmi, Finance, (510) 981-7300
Action: Approved recommendation.

4. California Affordable Housing and Sustainable Communities Grant Application and Agreement with East Bay Asian Local Development Corporation for the Proposed Affordable Housing Project at North Berkeley BART From: City Manager
Recommendation: Adopt a Resolution: 1. Authorizing the City Manager to negotiate, enter into, and cause the City to perform its obligation under an agreement (including amendments) with East Bay Asian Local Development Corporation (EBALDC) and/or their affiliate relating to a funding application to the California Affordable Housing and Sustainable Communities (AHSC) program for project- related transportation and infrastructure improvements for the North Berkeley BART (NBB) EBALDC Affordable Housing Project at the North Berkeley BART Station Area, for a total AHSC award amount of up to $50 million. 2. Authorizing the City Manager to accept up to $9 million in state Affordable Housing and Sustainable Communities (AHSC) funds and complete selected transportation improvements if awarded.

Financial Implications: See report
Contact: Scott Gilman, Health, Housing, and Community Services, (510) 981-5100 Action: Adopted Resolution No. 72,238–N.S.

5. ***Removed from Agenda by the City Manager*** 2026 Health Plan Changes From: City Manager
Contact: Janelle Rodrigues, Human Resources, (510) 981-6800

Consent Calendar
Tuesday, April 21, 2026 MINUTES Page 5

6. Contract No. 32400205 Amendment: Chemical Procurement Services for Pool Treatment Supplies
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to amend Contract No. 32400205 with Chemical Procurement Services for pool treatment supplies by increasing the contract amount by $30,000, for a total not to exceed amount of $150,000.

Financial Implications: General Fund - $150,000
Contact: Scott Ferris, Parks, Recreation and Waterfront, (510) 981-6700 Action: Adopted Resolution No. 72,239–N.S.

7. FY 2026-2027 Transportation Development Act Article 3 Fund Allocation From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to submit a request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 2026-2027 TDA Article 3 Pedestrian/Bicycle Project Funding for up to $350,000 for the purpose of updating the 2020 Berkeley Pedestrian Plan; accept the funds; and execute any resultant agreements and amendments.

Financial Implications: See report
Contact: Wahid Amiri, Public Works, (510) 981-6300
Action: Adopted Resolution No. 72,240–N.S.

8. Fiscal Year 2027 Street Lighting Assessments – Initiating Proceedings From: City Manager
Recommendation: Adopt two Resolutions describing proposed improvements to be used to determine the annual assessments levied for Berkeley Street Lighting Assessment District No. 1982-1 and Street Lighting Assessment District No. 2018 and ordering the preparation of Engineer’s Reports.

Financial Implications: See report
Contact: Wahid Amiri, Public Works, (510) 981-6300
Action: Adopted Resolution No. 72,241–N.S. (District No. 1982-1), Resolution No. 72,242–N.S. (District No. 2018).

9. Contract: CD & Power for On-Call Generator Maintenance From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to execute a contract with CD & Power for On-Call Generator Maintenance in an amount not to exceed $150,000 for the term of April 1, 2026 to March 31, 2029, with an option to extend for two additional one-year terms.

Financial Implications: See report
Contact: Wahid Amiri, Public Works, (510) 981-6300
Action: Adopted Resolution No. 72,243–N.S.

Consent Calendar
Tuesday, April 21, 2026 MINUTES Page 6

10. Contract No. 32500090 Amendment: Bay Construction Co. for the Second Street STAIR Center Site Improvements and Shelter Units Project Specification No.23-11603-C
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to amend Contract No. 32500090 with Bay Construction Co. to reconcile costs associated with completed construction work and finalize project closeout, increasing the current contract amount of $1,069,200 by $18,550 for a total not to exceed amount of $1,087,750.

Financial Implications: See report
Contact: Wahid Amiri, Public Works, (510) 981-6300
Action: Adopted Resolution No. 72,244–N.S.

11. Social Justice Implications of contracts with the Immigration Data Broker, Flock Safety
From: Peace and Justice Commission
Recommendation: Approve a Policy approving the following actions with regard to safeguards for Berkeley’s surveillance-derived images and footage: Cancel Berkeley’s Flock Safety contracts for public surveillance images and video footage, due to Flock’s repeated sharing of such data with immigration authorities, and the inherent exposure of “cloud-based” storage to Trump administration access.

Financial Implications: None
Contact: Tasha Tervalon, Commission Secretary, (510) 981-7000 Action: Item continued to May 7, 2026 special meeting.

12. Social Justice Implications of Proposed Use of Controlled Weapons and Other Policing Tools
From: Peace and Justice Commission
Recommendation: Adopt a Policy approving the following actions with regard to the appropriateness of certain chemical weapons and other tools: 1. Retain the existing 2020 bans on chemical weapons (CS and OC), and the 1982 bans on police dogs and helicopters. 2. Retain the 1997 requirement for public reporting of each use of pepper spray. 3. Request the City Manager to engage an academic institution such as UC Berkeley, UCSF, or Stanford to study the health impacts of tear gas and other chemical weapons and canine support, potential short-term and long-term impacts on vulnerable populations and possible alternatives to the use of chemical weapons that provide officer safety, suspect safety, and safety to the general public.

Financial Implications: None
Contact: Tasha Tervalon, Commission Secretary, (510) 981-7000 Action: Item 12 referred to the Agenda & Rules Committee for scheduling.

Consent Calendar
Tuesday, April 21, 2026 MINUTES Page 7

13. Reaffirm City of Berkeley Commitment to International Peace, Opposing War on Iran & Standing in Solidarity with the People of Iran From: Peace and Justice Commission
Recommendation: Adopt a Resolution reaffirming the commitment of City of Berkeley to international peace, opposing the war on Iran, an unconstitutional war initiated unilaterally by the us president without congressional authorization and expressing solidarity with the people of Iran and their right to self-determination.

Financial Implications: None
Contact: Tasha Tervalon, Commission Secretary, (510) 981-7000 Action: To take no action on the recommendation.

Council Consent Items

14. Support SB 1301 (Allen), Reforming the Insurance Nonrenewal Process From: Councilmember Tregub (Author), Councilmember Blackaby (Co- Sponsor), Councilmember Humbert (Co-Sponsor), Councilmember O'Keefe (Co-Sponsor)
Recommendation: Issue a “Support” position for Senate Bill (SB) 1301 (Allen), Reforming the Insurance Nonrenewal Process, and submit a letter of support on this bill to California Governor Gavin Newsom, Senators Ben Allen and Jesse Arreguin, Assemblymember Buffy Wicks, and applicable chairs of Senate and Assembly committees.

Financial Implications: Staff time
Contact: Igor Tregub, Councilmember, District 4, (510) 981-7140 Action: Approved recommendation.

15. Support SB 1257 (Arreguin), Federal Immigration Enforcement: Report From: Councilmember Tregub (Author), Mayor Ishii (Co-Sponsor), Councilmember Lunaparra (Co-Sponsor)
Recommendation: Issue a “Support” position for Senate Bill (SB) 1257 (Arreguin), “Federal Immigration Enforcement: Report”, and submit a letter of support on the Bill to California Governor Gavin Newsom, Senator Jesse Arreguin, Assemblymember Buffy Wicks, and chairs of applicable Senate and Assembly committees.

Financial Implications: Staff time
Contact: Igor Tregub, Councilmember, District 4, (510) 981-7140 Action: Councilmember Kesarwani added as a co-sponsor. Approved recommendation.

Council Consent Items
Tuesday, April 21, 2026 MINUTES Page 8

16. Support SB 222 (Wiener), the Heat Pump Access Act; SB 868 (Wiener), the Plug and Play Solar Act; and AB 2389 (Irwin), the Keeping Solar Affordable Act From: Councilmember Tregub (Author), Councilmember Lunaparra (Co- Sponsor)
Recommendation: Issue a “Support” position for Senate Bill (SB) 222 (Wiener), the Heat Pump Access Act; Senate Bill (SB) 868 (Wiener), the Plug and Play Solar Act; and Assembly Bill (AB) 2389 (Irwin), the Keeping Solar Affordable Act, and submit letters of support on this Bills to California Governor Gavin Newsom, Senator Jesse Arreguin, Assemblymember Buffy Wicks, authors of the Bills, and chairs of applicable Senate and Assembly committees.

Financial Implications: Staff time
Contact: Igor Tregub, Councilmember, District 4, (510) 981-7140 Action: Approved recommendation.

17. Setting Measurable Goals and Metrics for Key City Priorities (Reviewed by the Health, Life, Enrichment, Equity & Community Committee) From: Councilmember Blackaby (Author), Councilmember O'Keefe (Co- Sponsor), Councilmember Humbert (Co-Sponsor)
Recommendation: Refer to the City Manager the development of 10-20 measurable goals and metrics that reflect key priorities for the City. These goals should focus on outcomes that matter most to residents, demonstrating both the impact of City government and the quality of life in our community. After setting annual goals, the City should provide quarterly updates with progress towards those goals via an easily accessible dashboard on the city website or other mechanism. Also, the City should provide updates as a quarterly City Council agenda item, or other appropriate frequency. Types of goals should be identified by analyzing similar work being done by other jurisdictions, and then quantifiable metrics for each goal should be set by staff and reviewed by City Council. How do peer cities and comparable jurisdictions define, structure, and establish outcome-based goals and metrics? What processes do they use to select them and align them with priorities? How do jurisdictions report on these goals and metrics, including the formatting, frequency, and accessibility of reporting to decision-making bodies and the public? Goals should span a full range of City priorities, including housing production, public safety, transportation, public works, parks & recreation, homelessness, and economic development.

Policy Committee Recommendation: To send item to Council with a qualified positive recommendation to: explore a variety of frameworks and methodologies, interface with the public, and explore opportunities to quantify social costs and benefits.

Financial Implications: Staff time
Contact: Brent Blackaby, Councilmember, District 6, (510) 981-7160 Action: Approved recommendation as recommended by the Health, Life, Enrichment, Equity & Community Committee and further revised in Supplemental Communications Packet #1 by Councilmember Blackaby to add Councilmember Tregub as a co-sponsor.

Action Calendar – Public Hearings
Tuesday, April 21, 2026 MINUTES Page 9

18. Conduct Public Hearing in Compliance with Assembly Bill 2561 / Government Code § 3502.3 Regarding Vacancies, Recruitment, and Retention Efforts From: City Manager
Recommendation: Conduct a public hearing in compliance with Assembly Bill 2561 (AB 2561) / Government Code § 3502.3 (GC § 3502.3) regarding vacancies, recruitment, and retention efforts.

Financial Implications: None
Contact: Janelle Rodrigues, Human Resources, (510) 981-6800 Public Testimony: The Mayor opened the public hearing. 2 speakers.

M/S/C (Taplin/Humbert) to close the public hearing.

Vote: All Ayes.

Action: Presentation made and discussion held. Report received.

Public Comment – Items Not Listed on the Agenda – 0 speakers.

Adjournment
Action: M/S/C (Humbert/Lunaparra) to adjourn the meeting.

Vote: All Ayes.

Adjourned at 7:15 p.m.

I hereby certify that the foregoing is a true and correct record of the regular meeting of the City Council held on April 21, 2026.
________________________
Rose Thomsen, Deputy City Clerk
Communications
2180 Oxford St.

1. Steven Schuyler (5)
Gilman Concerns

2. Jordan Murray

3. Beth Gerstein

4. Arlene Owseichik
GO Bond Measure

5. Jeannie Sides

6. Cynthia Kuo

7. Ted Steen

8. Allison Holton

Tuesday, April 21, 2026 MINUTES Page 10

9. Gerardo Fernandez

10.Jolie Lin
Goals and Metrics

11.David Shere
Flock Concerns

12.Adrian Tasistro-Hart

13.Jesse Rosemoore

14.Jo Ann Driscoll
San Francisco Style Policies

15.David Lerman
Golden Gate Field Housing

16.Stephen Crooms
8th and Harrison

17.Brian Wood

18.Marianne Riddle
Elaine Bloom Memorial

19. Eileen Joyce
Hopkins St.

20.Thea Davison

21.Pamela Tellew

22.Stephanie Gwinn

23.Suzanne Riess

24.Barbara Gilbert

25.John Hitchen

26.Roberta C. Brooks
2025 Citizen APR

27.John Gage
Support to Small Businesses

28.Monica Acevedo
Tenant Communications

29.Hector91 Phuentes (7)
Seawall Dr.

30.Dave Marcolini
Upzoning

Tuesday, April 21, 2026 MINUTES Page 11

31.Suzanne Ryan

32.Anne Herrick

33.Kathryn Freistadt (2)

34.Diane Shavelson

35.Laura Faer

36.Carol Hirth
Market-rate Development

37.John J. Parman
BAUASI

38.Blair Beekman
Eco Events

39.Kera Bartlett Binns
Records Follow-Up

40.Cassia Stepak
Property Tax Concern

41.Barbara Freeman
Email Follow-Up

42.Stephen Alpert (2)
Fulton Bike Lane

43.Theo Posselt
Safety Concern

44.Elizabeth Johnston (4)
Naming Public Space

45.Eric Friedman

46.Nancy Carleton
Celebration of Life

47.Boona Cheema
Park Visit Fees

48.Nadia Le Bon
Public Comment Concern

49.Stephen Alpert
Safeco Response

50.Michael Apte

Tuesday, April 21, 2026 MINUTES Page 12
New Billboards

51.Beth Roessner
6th and Harrison

52.Craig Nagasawa
The Count Hunger Act

53.Marchon Tatmon
URLs

54.Russbumper
Forwards

55. Russbumper (2)
Newsletters

56.Visit Berkeley

57.Downtown Berkeley Association
E-Scooters

58.Robert Borghese (3)

59.Carson Lepre (4)
Supplemental Communications and Reports 1
Item #17: Setting Measurable Goals and Metrics for Key City Priorities (Reviewed by the Health, Life, Enrichment, Equity & Community Committee)

60.Revised agenda material submitted by Councilmember Brent Blackaby Supplemental Communications and Reports 2
Item #2: Police Accountability Board - Appointment of New Member

61.Durant Safety Concerns
Item #13: Reaffirm City of Berkeley Commitment to International Peace, Opposing War on Iran & Standing in Solidarity with the People of Iran

62.Gregory Kalkanis
Item #16: Support SB 222 (Wiener), the Heat Pump Access Act; SB 868 (Wiener), the Plug and Play Solar Act; and AB 2389 (Irwin), the Keeping Solar Affordable Act

63.Ariella Granett
Supplemental Communications and Reports 3
Item #12: Social Justice Implications of Proposed Use of Controlled Weapons and Other Policing Tools

64.Andrew Jess

Tuesday, April 21, 2026 MINUTES Page 13
Item #18: Conduct Public Hearing in Compliance with Assembly Bill 2561 / Government Code § 3502.3 Regarding Vacancies, Recruitment, and Retention Efforts

65.Presentation submitted by the Human Resources Department

66.Neil Egbert on behalf of the Berkeley Police Association

Tuesday, April 28, 2026 MINUTES Page 1

MINUTES

BERKELEY CITY COUNCIL MEETING
Tuesday, April 28, 2026
6:00 PM
SCHOOL DISTRICT BOARD ROOM - 1231 ADDISON STREET, BERKELEY, CA 94702 TELECONFERENCE LOCATION - 1027 BANCROFT WAY, BERKELEY, CA 94710

ADENA ISHII, MAYOR
COUNCILMEMBERS:

DISTRICT 1 – RASHI KESARWANI DISTRICT 5 – SHOSHANA O’KEEFE DISTRICT 2 – TERRY TAPLIN DISTRICT 6 – BRENT BLACKABY
DISTRICT 3 – BEN BARTLETT DISTRICT 7 – CECILIA LUNAPARRA DISTRICT 4 – IGOR TREGUB DISTRICT 8 – MARK HUMBERT
This meeting will be conducted in a hybrid model with both in-person and virtual attendance. Attend this meeting remotely using Zoom. To request to speak, use the “raise hand” function in Zoom. To join by phone: Dial 1-669- 254-5252 or 1-833-568-8864 (Toll Free) and enter Meeting ID: 160 256 6464. To provide public comment, Press *9 and wait to be recognized by the Chair. To submit a written communication for the public record, email [email protected].

Live captioned broadcasts of Council meetings are available on B-TV (Channel 33) and via internet video stream.

All Council meetings are recorded.

This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting, however, if you are feeling sick, please do not attend the meeting in person.

The City Council may take action related to any subject listed on the Agenda.

Pursuant to the City Council Rules of Procedure and State Law, the presiding officer may remove, or cause the removal of, an individual for disrupting the meeting. Prior to removing an individual, the presiding officer shall warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. The presiding officer may then remove the individual if they do not promptly cease their disruptive behavior. “Disrupting” means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, a failure to comply with reasonable and lawful regulations adopted by a legislative body, or engaging in behavior that constitutes use of force or a true threat of force.

Government Code Section 84308 (Levine Act) - Parties to a proceeding involving a license, permit, or other entitlement for use are required to disclose if they made contributions over $500 within the prior 12 months to any City employee or officer. Parties and participants with a financial interest are prohibited from making more than $500 in contributions to a decisionmaker for the 12 months after the final decision is rendered on the proceeding.

The above contribution disclosures and restrictions do not apply when the proceeding is competitively bid, or involves a personnel or labor contract. For more information, see Government Code Section 84308.

Attachment 4

Tuesday, April 28, 2026 MINUTES Page 2
Preliminary Matters
Roll Call: 6:03 p.m.

Present: Kesarwani, Taplin, Bartlett, Tregub, O’Keefe, Blackaby, Lunaparra, Humbert, Ishii

Absent: None
Councilmember Bartlett participated in the meeting remotely under the “just cause” exception in the Brown Act due to a need related to a physical condition.

Land Acknowledgement Statement: The City of Berkeley recognizes that the community we live in was built on the territory of xučyun (Huchiun (Hooch-yoon)), the ancestral and unceded land of the Chochenyo (Cho-chen-yo)-speaking Ohlone (Oh-low-nee) people, the ancestors and descendants of the sovereign Verona Band of Alameda County. This land was and continues to be of great importance to all of the Ohlone Tribes and descendants of the Verona Band. As we begin our meeting tonight, we acknowledge and honor the original inhabitants of Berkeley, the documented 5,000-year history of a vibrant community at the West Berkeley Shellmound, and the Ohlone people who continue to reside in the East Bay. We recognize that Berkeley’s residents have and continue to benefit from the use and occupation of this unceded stolen land since the City of Berkeley’s incorporation in 1878. As stewards of the laws regulating the City of Berkeley, it is not only vital that we recognize the history of this land, but also recognize that the Ohlone people are present members of Berkeley and other East Bay communities today. The City of Berkeley will continue to build relationships with the Lisjan Tribe and to create meaningful actions that uphold the intention of this land acknowledgement.

Ceremonial Matters:

1. Recognition of April 2026 as American Muslim Appreciation and Awareness Month City Auditor Comments:

The City Auditor gave a presentation on Berkeley’s Financial Condition (Item 9).

City Manager Comments: None
Public Comment on Non-Agenda Matters: 8 speakers.

Consent Calendar
Public Comment on Consent Calendar and Information Items Only: 0 speakers.

Action: M/S/C (Blackaby/Humbert) to adopt the Consent Calendar in one motion except as indicated.

Vote: All Ayes.

Consent Calendar
Tuesday, April 28, 2026 MINUTES Page 3

1. Amendments to BMC Title 3.24 (Landmarks Preservation Commission) to Revise Procedures for Designating Landmarks, Historic Districts and Structures of Merit and Incorporate Technical Edits
From: City Manager
Recommendation: Adopt the second reading of Ordinance No. 8,005-N.S. amending BMC Title 3.24 (Landmarks Preservation Commission) to revise procedures for designating landmarks, historic districts and structures of merit, and to incorporate technical edits.

First Reading Vote: Ayes – Kesarwani, Taplin, Bartlett, O’Keefe, Blackaby, Lunaparra, Humbert, Ishii; Noes – None; Abstain – Tregub.

Financial Implications: See report
Contact: Jordan Klein, Planning and Development, (510) 981-7400 Action: Adopted second reading of Ordinance No. 8,005–N.S.

2. Minutes for Approval
From: City Manager
Recommendation: Approve the minutes for the Council meetings of March 2, 2026 (closed), March 6, 2026 (special), March 10, 2026 (special and regular), March 16, 2026 (closed), March 17, 2026 (special), and March 24, 2026 (special and regular).

Financial Implications: None
Contact: Mark Numainville, City Clerk, (510) 981-6900
Action: Approved the minutes as submitted.

3. Police Accountability Board – Appointment of New Member From: City Manager
Recommendation: Adopt a Resolution appointing a new member to the Police Accountability Board (PAB) nominated by Councilmember Blackaby.

Financial Implications: See report
Contact: Mark Numainville, City Clerk, (510) 981-6900
Action: Adopted Resolution No. 72,245–N.S.

4. Sale of Real Property – 1631 Fifth Street
From: City Manager
Recommendation: Adopt a Resolution declaring 1631 Fifth Street exempt surplus land. Subsequently, adopt first reading of an Ordinance approving the sale of City property at 1631 Fifth Street and authorizing the City Manager to execute all necessary documents required to sell the property for $750,000.

Financial Implications: See report
Contact: Eleanor Hollander, Economic Development, (510) 981-7530 Action: Adopted Resolution No. 72,246–N.S. and adopted first reading of Ordinance No. 8,006–N.S. Second reading scheduled for May 12, 2026.

Consent Calendar
Tuesday, April 28, 2026 MINUTES Page 4

5. Rescind Resolution No. 68,099-N.S. and Adopt a Resolution for Continual Participation in the Alameda County Operational Area
From: City Manager
Recommendation: Adopt a Resolution rescinding Resolution No. 68,099-N.S. and authorizing the City Manager to execute an agreement, effective through 2035, with the Alameda County Operation Area Emergency Management Organization to establish the administrative pathways that enable resource sharing among cities, counties and the State during disasters.

Financial Implications: None.

Contact: David Sprague, Fire, (510) 981-3473
Action: Adopted Resolution No. 72,247–N.S.

6. Contract No. 32400192 Amendment: GovernmentJobs.com (dba NEOGOV) for Online Data Management Services
From: City Manager
Recommendation: Adopt a Resolution authorizing the City Manager to execute an amendment to Contract No. 32400192 with GovernmentJobs.com (dba NEOGOV) for online data management services including applicant tracking, onboarding, and learning management to increase the not to exceed amount of $180,000 by $190,000 for a total not to exceed amount of $370,000 with a contract end date of May 15, 2027.

Financial Implications: See report
Contact: Janelle Rodrigues, Human Resources, (510) 981-6800 Action: Adopted Resolution No. 72,248–N.S.

7. Support Position on SB 894 (Allen) - California Wildfire Resilience Loan Program
From: Disaster and Fire Safety Commission
Recommendation: Adopt an official Support position on Senate Bill 894 (Allen), the California Wildfire Resilience Loan Program, and authorize and direct the Mayor or City Manager or designee to send letters of support to Senator Ben Allen, Senator Jesse Arreguín, representing Berkeley in the California State Senate, and Assemblymember Buffy Wicks
Financial Implications: See report.

Contact: Keith May, Commission Secretary, (510) 981-3473 Action: No action taken.

Consent Calendar
Tuesday, April 28, 2026 MINUTES Page 5

8. Support Position on SB 1076 (Pérez) - Insurance Coverage for Fire-Safe Homes Act
From: Disaster and Fire Safety Commission
Recommendation: Adopt an official Support position on Senate Bill 1076 (Pérez), the Insurance Coverage for Fire-Safe Homes Act, and authorize and direct the Mayor or City Manager or designee to send letters of support to Senator Sasha Renée Pérez, Senator Jesse Arreguín, representing Berkeley in the California State Senate, and Assemblymember Buffy Wicks.

Financial Implications: See report.

Contact: Keith May, Commission Secretary, (510) 981-3473 Action: Approved recommendation.

9. Berkeley’s Financial Condition (FY 2016-FY 2025): Structural Deficit Poses Risk to Financial Sustainability
From: Auditor
Recommendation: We recommend City Council request that the City Manager report back by Fall 2026, and annually thereafter, regarding the status of our audit recommendations until reported fully implemented by the Finance Department, Budget Office, and other relevant departments. This audit includes 9 recommendations to formalize the use of more sustainable budget strategies, ensure funds withdrawn from the Section 115 Trust are replenished, improve financial reporting, and develop a capital financing plan that proposes future funding mechanisms beyond existing sources to help address the City’s growing unfunded capital needs. City management agreed or partially agreed to our recommendations.

Please see our report for their complete response.

Financial Implications: See report
Contact: Jenny Wong, Auditor, (510) 981-6750
Action: Approved recommendation.

Council Consent Items

10. Luna Dance Creativity: Relinquishment of Council Office Budget Funds from General Funds and Grant of Such Funds
From: Councilmember Taplin (Author)
Recommendation: Adopt a Resolution approving the expenditure of an amount not to exceed $500 per Councilmember, including $500 from Councilmember Taplin, to support Luna's May Day Gathering and Bazaar event.

Financial Implications: See report
Contact: Terry Taplin, Councilmember, District 2, (510) 981-7120 Action: Adopted Resolution No. 72,249–N.S. amended to include contributions from the following Councilmembers up to the amounts listed: Councilmember Bartlett - $250; Councilmember Lunaparra - $200; Councilmember Blackaby - $250; Councilmember Tregub - $150; Councilmember Humbert - $200; Councilmember Kesarwani - $100; Councilmember O’Keefe - $250; Mayor Ishii - $250.

Council Consent Items
Tuesday, April 28, 2026 MINUTES Page 6

11. Resolution Supporting Megafire Prevention Package
From: Councilmember Blackaby (Author), Mayor Ishii (Co-Sponsor), Councilmember O'Keefe (Co-Sponsor), Councilmember Humbert (Co-Sponsor) Recommendation: Adopt a Resolution supporting the 2026 Joint Megafire Prevention Package in the California Legislature supported by Megafire Action, FireWERX, California Fire Safe Council, and the Karuk Tribe, among others. Send a copy of the Resolution to the six authors, Senator Jesse Arreguín, Assemblymember Buffy Wicks, and Governor Gavin Newsom.

Financial Implications: None
Contact: Brent Blackaby, Councilmember, District 6, (510) 981-7160 Action: Adopted Resolution No. 72,250–N.S. as revised in Supplemental Communications Packet #2 by Councilmember Blackaby with letters to be sent to designated officials.

Action Calendar – Public Hearings
Tuesday, April 28, 2026 MINUTES Page 7

12. Submission of the Program Year 2026 Annual Action Plan Containing Allocations of Federal Funds
From: City Manager
Recommendation: Conduct a public hearing on the Program Year (PY) 2026 Annual Action Plan (AAP) and upon conclusion, adopt a Resolution that authorizes the City Manager or his designee to:

1. Execute any resultant agreements and amendments for agencies receiving funding under the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), or Home Investment Partnerships Program (HOME) Program in accordance with the proposal approved hereunder. If the federal government does not allocate sufficient funds to cover the allocations attached to this resolution in this year or subsequent years, the City may either terminate the resultant agreements with agencies without any liability occurring to the City. A record copy of said contracts and any amendments are on file in the Office of the City Clerk; and

2. Adjust reporting due dates for Community Agency grantees for all Program Reports and Statement of Expenses for FY 2027 and FY 2028 contracts. Authorize new dates for Program Reports to be due on October 15, January 15, April 15, and July 15 and Statement of Expenses due on October 15, January 15, April 15, July 31; and

3. Allocate 20% of the PY 2026 (FY 2027) CDBG funds to Planning and Administration, up to 17.83% for public services, and the remaining to be distributed to Housing Services and Community Facility Improvements as outlined in Exhibit A with the Public Facility Improvements being a flexible line item should the HUD allocation differ than the amount currently allocated; and

4. Allocate the allowable 7.5% of the PY 2026 (FY 2027) ESG to Administration, $6,676 to the Homeless Management Information System (HMIS), and the remaining amount to Rapid Re-housing, and shelter activities (not to exceed 60% of PY 2026 ESG entitlement); and

5. Allocate the allowable 10% of PY 2026 (FY 2027) HOME funds for program administration, up to the allowable 5% for Community Housing Development Organization (CHDO) operating support, and allocate the remainder to the Housing Trust Fund; and

6. Finalize the PY 2026 Annual Action Plan, including responses to public comments received until May 1, 2026, adding required U.S. Department of Housing and Urban Development (HUD) application forms and certifications, and including other HUD required information, submit it to HUD, and execute all documents necessary to receive the City’s entitlement grants under the CDBG, ESG, and HOME Programs.

Financial Implications: See report.

Contact: Scott Gilman, Health, Housing, and Community Services, (510) 981-5100 Public Testimony: The Mayor opened the public hearing. 2 speakers.

M/S/C (Humbert/Tregub) to close the public hearing.

Vote: All Ayes.

Action: M/S/C (Tregub/Blackaby) to adopt Resolution No. 72,251–N.S.

Vote: All Ayes.

Action Calendar – Public Hearings
Tuesday, April 28, 2026 MINUTES Page 8

13. California Municipal Finance Authority Bond Financing for Ephesian Legacy Court Apartments Project
From: City Manager
Recommendation: Conduct the public hearing on April 28, 2026, under the requirements of Tax and Equity Fiscal Responsibility Act (“TEFRA”) and the Internal Revenue Code of 1986, as amended (the “Code”), and upon conclusion:

Adopt a Resolution approving the issuance of the Bonds by the California Municipal Finance Authority (“CMFA”) for the benefit of Ephesian Legacy Court Limited Partnership, a California limited partnership (the “Borrower”), to provide for the financing of Ephesian Legacy Court (the “Project”). The adoption is intended to solely satisfy the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following).

Financial Implications: See report.

Contact: Scott Gilman, Health, Housing, and Community Services, (510) 981-5100 Public Testimony: The Mayor opened the public hearing. 0 speakers.

M/S/C (Humbert/Tregub) to close the public hearing.

Vote: All Ayes.

Action: M/S/C (Humbert/Kesarwani) to adopt Resolution No. 72,252–N.S.

Vote: All Ayes.

Action Calendar – Public Hearings
Tuesday, April 28, 2026 MINUTES Page 9

14. Amendments to Berkeley Municipal Code Title 23 (Zoning) for Consistency with State Law and Technical Edits (SLTE 2026)
From: City Manager
Recommendation: Conduct a public hearing, and upon conclusion adopt the first reading of an Ordinance amending Berkeley Municipal Code (BMC) Title 23. The proposed changes apply to the sections of the BMC listed below:
- Section 23.202.020 (Residential Districts – Allowed Land Uses) - Section 23.202.050 (Residential Districts – R-1 Residential Multi-Unit 1 District) - Section 23.202.080 (Residential Districts – R-2 Residential Multi-Unit 2 District) - Section 23.202.090 (Residential Districts – R-2A Residential Multi-Unit 2A District) - Section 23.206.030 (Manufacturing Districts – Additional Permit Requirements) - Section 23.206.060 (Manufacturing Districts – M Manufacturing District) - Section 23.206.070 (Manufacturing Districts – MM Mixed Manufacturing District) - Section 23.206.080 (Manufacturing Districts – MU-LI Mixed Use-Light Industrial District)
- Section 23.206.090 (Manufacturing Districts – MU-R Mixed Use Residential District) - Section 23.304.100 (General Development Standards – Site Features in Residential)
- Section 23.306.030 (Accessory Dwelling Units – Development Standards) - Section 23.306.040 (Accessory Dwelling Units – Permit Procedures) - Section 23.322.040 (Parking and Loading – General Requirements) - Section 23.322.050 (Parking and Loading – Parking Reductions) - Section 23.322.100 (Parking and Loading – On-site Loading Spaces) - Section 23.326.070 (Demolition of Non-Residential Buildings) - Section 23.330.030 (Density Bonus—Application Requirements) - Section 23.330.080 (Density Bonus – Regulatory Agreements) - Section 23.410.020 (Appeals and Certifications – Appeal Subjects and Jurisdiction) - Section 23.502.020 (Glossary – Defined Terms)
Financial Implications: See report
Contact: Jordan Klein, Planning and Development, (510) 981-7400 Public Testimony: The Mayor opened the public hearing. 1 speaker.

M/S/C (Tregub/Humbert) to close the public hearing.

Vote: All Ayes.

Action: M/S/C (Tregub/Humbert) to adopt the first reading of Ordinance No. 8,007– N.S. Second reading scheduled for May 12, 2026.

Vote: All Ayes.

Action Calendar – Public Hearings
Tuesday, April 28, 2026 MINUTES Page 10

15. 1646 and 1650 Fifth Street Re-Zoning and Associated General Plan Amendments
From: City Manager
Recommendation: Conduct a public hearing and upon conclusion:

1. Adopt a Resolution to:
a. Amend the General Plan Land Use Map to change the existing Manufacturing (M) and Mixed Use (MU) land use designation to solely Mixed Use and b. Amend the West Berkeley Plan to include conforming land use district map amendments; and

2. Adopt an Ordinance amending the Zoning Map to rezone portions of 1646 and 1650 Fifth Street from Mixed Use-Light Industrial (MU-LI) to Mixed Use-Residential (MU-R).

Financial Implications: See report
Contact: Jordan Klein, Planning and Development, (510) 981-7400 Public Testimony: The Mayor opened the public hearing. 1 speaker.

M/S/C (Humbert/Ishii) to close the public hearing.

Vote: All Ayes.

Action: M/S/C (Humbert/Kesarwani) to:

1. Adopt Resolution No. 72,253–N.S.

2. Adopt the first reading of Ordinance No. 8,008–N.S. Second reading scheduled for May 12, 2026.

Vote: All Ayes.

Information Reports

16. UCSF Benioff Homelessness and Housing Initiative’s Interim Evaluation of the Berkeley Encampment Resolution/RV Buyback Program
From: City Manager
Contact: Peter Radu, City Manager's Office, (510) 981-7000 Action: Received and filed.

Public Comment – Items Not Listed on the Agenda - 1 speaker.

Adjournment
Action: M/S/C (Humbert/Lunaparra) to adjourn the meeting.

Vote: All Ayes.

Adjourned at 7:41 p.m.

I hereby certify that the foregoing is a true and correct record of the regular meeting of the City Council held on April 28, 2026.
________________________
Mark Numainville, City Clerk

Tuesday, April 28, 2026 MINUTES Page 11
Communications
Hopkins St.

1. Justin Kao

2. Kori Kody

3. Brooke DuBose

4. Joel Myerson

5. Rudy VanderLans (3)

6. Cort Cooper

7. Katherine Calvert

8. Carol Hirth

9. Kristen Anderson

10.Catherine Ryan

11.Susan Schwartz on behalf of Friends of Five Creeks

12.Jan Woo

13.Paul Litsky

14.Meryl Siegal

15.Joseph Sutton (2)

16.Billy McDonald and Roberta Brooks

17.Philippa Kelly

18.Chris Edmunds

19.Charles Steidtmann

20.Janet Stromberg

21.Myriam and Richard Misrach

22.Lisa Bruce

23.Rachel Gold (2)

24.Cherie and Ron Hearne

25.Peggy Radel

26.Ellen Greenblatt

27.Katherine de Runtz (2)

28.Sondra Jensen

29.Sean Keller

30.Joe DiStefano

31.Brian Edquist

32.Ross Bernet

33.Thea Davison

34.Joanna Dillon

35.Jennifer Rose

36.Thomas J. Ayres
GO Bond Measures

37.Keri Hall

38.Greg Chang

39.Aimee Phan

40.EJ Holowicki

41.Nick Lewis

Tuesday, April 28, 2026 MINUTES Page 12
Proposed Local Tax Increase

42.Barbara Gilbert
Missing Person Case Concern

43.Hanifea Click (5)

44.Racarra Miller

45.Michele Yvonne Lazaneo
Public Safety Technology

46.Taj Herzer-Baptiste
Fireworks Concern

47.Mark Delepine
Flock Concerns

48.Colin Elbasani

49.Sarah Rosenkrantz

50.Larry Hendel

51.Larisa Cummings

52.Lanny DeVuono

53.Sierra Goetz
Economic Data

54.Margot Smith
Cement Factory

55.Cecelia Mautner
2128 Oxford St.

56.Steven Schuyler (4)

57.Margot Smith
Trash Dumping Concern

58.Craig Nagasawa
Upzoning

59.Kori Kody

60.Ron Kemper

61.Gloria Frym

62.Gael Alcock

63.Michael Weber

64.Summer Brenner
Lead Contamination Concern

65.Jane Terjung, Bill Naylor, and Concerned Neighbors

Tuesday, April 28, 2026 MINUTES Page 13
Union Pacific Railway

66.David McGuire

67.Susan Schwartz on behalf of Friends of Five Creeks (2) Tenant Communications

68.Hector91 Phuentes (2)
Development Agreement

69.Jennifer Cogley
City Events

70.Rainbow Rubin
2425 Durant

71.DeSeana Williams
Betta Fish Concern

72.Ariel Heinicke
Electric Chargers

73.Doreet and Jeff Stein
Vehicles on Sidewalks

74.Jessaw Greenman
Newsletters

75.Berkeley Art Center

76.Berkeley Historical Society & Museum
Forwards

77.Russbumper (2)
E-Scooters

78.Robert Borghese (9)

79.Carson Lepre (6)

80.Aaron Dickinson (2)

81.Antonio Vargas

82.Hazel Santander

83.Shared Mobility Program (2)

84.Lime Virtual Ride Expert (3)

85.Jenny
Supplemental Communications and Reports 1
 None

Tuesday, April 28, 2026 MINUTES Page 14
Supplemental Communications and Reports 2
Item 11: Resolution Supporting Megafire Prevention Package

86.Revised agenda material submitted by Councilmember Blackaby Supplemental Communications and Reports 3
Item 9: Berkeley’s Financial Condition (FY 2016-FY 2025): Structural Deficit Poses Risk to Financial Sustainability

87.Presentation submitted by the City Auditor

88.Ray Yep, Margo Schueler, Larry Henry
Item 12: Submission of the Program Year 2026 Annual Action Plan Containing Allocations of Federal Funds

89.Presentation submitted by the Health, Housing, and Community Services Department
Item 14: Amendments to Berkeley Municipal Code Title 23 (Zoning) for Consistency with State Law and Technical Edits (SLTE 2026)

90.Presentation submitted by the Planning and Development Department

91.Brianna Morales, on behalf of the Housing Action Coalition Item 12: Submission of the Program Year 2026 Annual Action Plan Containing Allocations of Federal Funds

92.Presentation submitted by the Planning and Development Department

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 19, 2026
To: Honorable Mayor and Members of the City Council
From: Paul Buddenhagen, City Manager
Submitted by: Mark Numainville, City Clerk
Subject: 2026 Records Retention Schedule

RECOMMENDATION
Adopt a Resolution approving the revised Records Retention Schedule in compliance with the City’s Records Management Program and rescinding Resolution No. 68,661- N.S.

FISCAL IMPACTS OF RECOMMENDATION
There are some cost savings achieved by not storing duplicate records and copies.

CURRENT SITUATION AND ITS EFFECTS
The Records Retention Schedule is a key element in an effective records management program. While there are currently no state mandated guidelines regarding how often local agencies must update their schedules, state law requires state agencies to revise and update their schedule every five years or whenever a change occurs that impacts the maintenance or disposal of agency records. The City’s Records Retention Schedule was last updated in November 2018. Several department functions have been reorganized since the last revision and changes in both federal and state retention requirements now make it necessary to adopt a revised Records Retention Schedule.

Notably, this revision marks the inclusion of electronic records in the City’s Records Retention Schedule, reflecting the City’s ongoing transition to digital record-keeping and ensuring comprehensive management of all records, regardless of format.

Adoption of a revised Records Retention Schedule will promote greater accuracy and efficiency cataloging records for inactive storage and retrieval of these records from the City’s records center. Sound records management practices improve customer service, increase efficiency, and promote fiscal responsibility. The City Attorney’s Office has reviewed each department schedule and all statutory citations for accuracy.

Revised Records Retention Schedule CONSENT CALENDAR
May 19, 2026

BACKGROUND
The City’s Records Management Program, initially adopted in 1988, calls for periodic review and updates of the Records Retention Schedule. A records retention schedule is a listing of all records produced or maintained by an agency and the actions taken regarding the disposition of those records. A retention schedule is an agency’s legal authority to receive, create, retain, preserve and dispose of official public records. It assists the City by documenting which records require office or temporary storage and which records should be destroyed because they no longer have administrative, fiscal, or legal value.

Included in this revision are:
 The revised General and Department Retention Schedules presented in final format for distribution after adoption. The General Schedule contains record series common to most departments.
 The schedule incorporates all recommendations and comments made by designated department records liaisons, records management staff, and the Office of the City Attorney.

The schedules for the Berkeley Public Library and Rent Stabilization Board are stand- alone schedules, and are submitted to the appropriate legislative bodies for adoption.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects or sustainability impacts associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
Council’s adoption of the proposed Resolution approving the revised Records Retention Schedule will ensure a systematic approach to managing the life cycle of City records, and sustain continued compliance with state laws and federal agency record-keeping guidelines.

ALTERNATIVE ACTIONS CONSIDERED
No alternatives were considered.

CONTACT PERSON
Mark Numainville, City Clerk, 981-6909
Attachments:
1: Resolution
Exhibit A: Digital Records Policy
Exhibit B: 2026 Records Retention Schedule

RESOLUTION NO. ##,###-N.S.

APPROVING A REVISED CITYWIDE RECORDS RETENTION SCHEDULE IN COMPLIANCE WITH THE CITY OF BERKELEY’S RECORDS MANAGEMENT PROGRAM AND RESCINDING RESOLUTION NO. 68,661-N.S.

WHEREAS, a system for managing the City’s information assets, including records retention schedules for the final disposition and scheduled destruction of records and working papers that are no longer needed for administrative, legal, fiscal, historical, or research purposes, is deemed appropriate and essential for the effective conduct of the City’s government process; and
WHEREAS, the City of Berkeley desires that no record shall be destroyed or otherwise disposed of by any department of the City unless it is deemed that the record has no further administrative, legal or fiscal value, and that the City Manager or their designee has deemed that the record is inappropriate for historical preservation; and WHEREAS, Section 34090 of the California Government Code provides for the destruction, with certain exceptions outlined below, of any City record, document, instrument, book, paper, etc., without making a copy thereof, after the same is no longer required, if done with the approval of the City Council by resolution and the written consent of the Department Director, City Clerk and City Attorney; and WHEREAS, the Department Directors, City Attorney and City Clerk have approved in writing the Records Retention Schedule and have consented to the specified retention periods in the Departmental Records Retention Schedules, attached hereto and made a part hereof; and
WHEREAS, retention is not required for non-record copies, preliminary drafts, or notes, which are not retained by the City in the ordinary course of business.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley as follows:

1. In accordance with Section 34090 of the California Government Code and Local Government Records Management Guidelines established by the Secretary of State under California Government Code Section 12236, the Council does hereby approve the revised Records Retention Schedule (Exhibit B) and the Digital Records Policy (Exhibit A), and authorizes the disposal of records once their stated retention periods have expired.

2. On each occasion a department desires to dispose of records, a Destruction Authorization Memo listing said records shall be provided to the City Clerk as outlined in the City’s Records Management Manual.

3. When a Department Director, City Attorney, and City Clerk approve records for destruction, the department and records management staff will document the destruction of records in their destruction logs.

4. This Resolution does not authorize destruction of records set forth in Government Code Section 34090, which include:
a. Records affecting title of real property or liens thereon; b. Court records or departmental records on any subject where litigation or audit is pending;
c. Record copies of files less than two years old;
d. Records required to be kept by statute; and
e. The minutes, ordinances, or resolutions of the City Council, or of a City board or commission.

5. The City will make every effort to identify, preserve and catalog historical records deemed of enduring value to the City.

6. The City Manager, or their designee, is hereby authorized, at their discretion, to make available to officials of the University of California Libraries, or any local historical or preservation society, any records or documents scheduled for destruction, excepting confidential records and documents, which will complement and enhance that entity’s archival collections and further their preservation goals.

BE IT FURTHER RESOLVED that Resolution No. 68,661-N.S. is hereby rescinded.

Exhibit
A: Digital Records Policy
B: 2026 Records Retention Schedule

CITY of BERKELEY
Digital Records
Retention Policy
Exhibit A

Table of Contents
I. Purpose 1
II. Scope 1
III. Definitions 1
IV. Policy Statement 3
V. Retention Guidelines 4
VI. Responsibilities 6
VII. Storage and Security 7
VIII. Disposal of Records 7
IX. Training and Awareness 7
X. Review and Updates 7
XI. Effective Date 7
XII. Contact Information 7

1 I. Purpose
The Digital Records Retention Policy establishes a framework for the management, retention, and disposal of digital records across all departments of the City of Berkeley. This policy is designed to ensure compliance with the California Public Records Act (CPRA), the Open Government Ordinance (BMC Ch. 2.06), and applicable provisions of the California Government Code. By adhering to these requirements, the policy enhances operational efficiency, protects sensitive information, and preserves the City of Berkeley’s historical records.

II. Scope
This policy applies to all employees, contractors, and third-party service providers who create, receive, or maintain digital records on behalf of the City of Berkeley, except as specifically noted. It encompasses all digital records generated across City departments, including administrative, financial, legal and operational documents, as well as social media content, text messages, digital content/files on network drives, digital files contained in process management and database systems such as OnBase and Accela, and emails.

III. Definitions
Digital Records: All electronic information created, received, and maintained during business activities, including emails, documents, spreadsheets, databases, multimedia files, social media posts, and text messages subject to disclosure under the CPRA. Some types of Digital Records are listed on the Records Retention Schedule and some types are unclassified, but still subject to disclosure.

Databases: Databases consist of electronic files, tables, and fields of data, which manage and store information useful to the department or division. Databases are modified over time through the addition, deletion, or modification of data.

Databases may be maintained by the City or hosted by outside sources.

Department of Record (DOR): The department within the City that is responsible for maintaining a particular record in accordance with this Policy and the Record Retention Schedule is considered the Department of Record. The Records Retention Schedule identifies the DOR for each record series. Typically, the DOR is the department that originates the record. Exceptions may be noted on the Records Retention Schedule.

Duplicate Copy: A record that is a copy of an Official Record if the copy is not within the definition of a Trusted Copy. In addition to hard copies of Official Records, Duplicate Copies also include, but are not limited to, database backups or other copies of electronic records. Duplicates should not be retained longer than the retention life of the Official Record.

2 Electronic Mail (E-mail): Messages and communications transmitted over internal and external networks are considered Electronic Mail.

Electronic Records: Records that contain information readable by machine or computer, and which may include information such as text, numbers, graphs, line drawings, pictures, images, video or sound are considered Electronic Records.

Examples of Electronic Records include, but are not limited to, the following:

Audio or video recordings, electronic mail, Databases, Digital images, Presentation graphics, Word processing files, Spreadsheet files, AI-generated content or generative AI, and Voicemail.

Litigation Hold: A notice issued by the City Attorney’s Office identifying records that must be retained for legal purposes, even if the record would normally be eligible for destruction.

Medium / Media: The physical format in which a record is maintained including, but not limited to, paper, photographic, micrographic, computer storage, and any other recording or storage method. For the purpose of this Policy, medium or media includes all Records kept in electronic format on any system capable of storing such medium or media.

Official Record: An Official Record is the original record or Trusted Copy having the legally recognized and enforceable quality of any writing containing information related to the conduct of the City’s business.

Record: For retention purposes, a Record includes any writing containing information relating to the conduct of the business prepared, owned, used, or retained by the organization regardless of physical form or characteristics. Records include the subsets of trusted copies, confidential records, vital records, historical records, active records, inactive records, and electronic records, as defined within this Policy. (Gov. Code § 7920.530)
Records Retention Schedule (RRS): The RRS lists all record series which are prepared, owned, used, or retained by the City, and identify the required retention period for each record series. The RRS, and any amendments or updates thereto, are approved by City Council resolution. The Digital Records Retention Policy must not be construed to permit the destruction of any record in violation of the RRS.

Retention Period: The designated length of time that City records, including Digital Records, must be kept before they can be disposed of or archived pursuant to the Records Retention Schedule.

Trusted Copy: A Trusted Copy is a copy of an originally created record if the copy is created on a Trusted System. Trusted Copies are photographically, or electronically generated documents controlled by daily operational procedures and policies to ensure reasonable expectations of document integrity, free from

3 physical or electronic additions, subtractions, or other modifications that would change the content of the original document.

Once a Trusted Copy is created, it will replace the original source document, and the Trusted Copy must then be retained as the Official Record in accordance with the requirements of this Policy and the Records Retention Schedule.

Trusted System: As defined by Government Code section 12168.7(c), Trusted System means a combination of techniques, policies, and procedures for which there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that is originally stored.

Thus, a Trusted System includes any method of creation, management and/or storage of an Official Record, as defined within this Policy.

Writing: As defined by Government Code section 7920.545, Writing means any handwriting, typewriting, printing, photo stating, photographing, photocopying, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created, regardless of the manner in which the record has been stored.

Thus, Writing is a comprehensive definition that includes the subsets of public records, Trusted Copies, confidential records, duplicate copies, non-record writings, vital records, historical records, active records, inactive records, and Electronic Records, as defined within this Policy.

IV. Policy Statement
The City of Berkeley is committed to the responsible management of digital records. This policy ensures that records are retained for appropriate durations based on legal, regulatory, and operational requirements. It also facilitates access to records for transparency and accountability while safeguarding personal and sensitive information.

4 V. Retention Guidelines
Regardless of the format in which the communication is made, including electronic mail, facsimile, internet posting, postal mail, text message, or any other written or visual format, if the substance of the communication would otherwise qualify as a public record under this Policy, the RRS or the California Public Records Act, the record must be retained.

Under the CPRA, purely personal communications which do not relate to the conduct of City business are not subject to disclosure requirements and do not need to be retained. (See Gov. Code § 7920.530.)
Retention for Alternate Media
Media Retention Period Law Specifying
Retention Period
Microsoft Teams
messages and chats
2 years from creation Dept. Policy
Social Media:

NextDoor, X, LinkedIn,
Instagram, Bluesky
Indefinite, unless
deleted by staff for
policy, legal reasons.

Platform Policy
Social Media:

Instagram Stories
Visible for 24 hours to
public; Up to two
years for staff.

Platform Policy
Text Messages that are a
City Record
Minimum of 2 years,
or longer per Records
Retention Schedule
Gov. Code § 34090;
Applicable Records
Retention Schedule

5 Retention for Files and Email
Type of Record Retention Period Law Specifying
Retention Period
Document Files in
OneDrive and
SharePoint
Minimum of 2 years, or
longer per Records
Retention Schedule
Dept. Policy and
Gov. Code § 34090
Emails Automatically deleted after
two (2) years. 1
Save emails to the network
or SharePoint/OneDrive if
longer retention required by
RRS or administrative
value
City Administrative
Policy
Document Files on
Network Drives
Minimum of 2 years, or
longer per Records
Retention Schedule
Dept. Policy or
Gov. Code §
7920.530(a)
1 The two-year automatic deletion period for email does not apply to officials and employees in Mayor and Council offices.

Email Retention
The City provides an email system to its employees as a convenient and efficient medium of communication. Email messages are temporary communications and the email system is not intended to be used as the repository for public records.

To the extent that email messages which are generated or received through the City's computer systems constitute business records to be retained pursuant to the City's RRS or a department's own retention policy, such email messages shall be retained as set forth below.

Email messages that do not otherwise serve a business purpose (including, but not limited to, draft communications, administrative communications, etc.) shall be routinely discarded. For that reason, each employee who uses the City email system has the same responsibility for their email messages as they do for any document they obtain in the course of their official duties and must decide which communications should be retained for business or legal reasons and which should be discarded.

Electronic mail that qualifies as a public record should be removed from an employee’s electronic mail system and placed in a paper or electronic file where it is properly labeled and easily accessible for future public records searches. If the RRS does not require retention of the email, employees may either delete it as soon as it is no longer necessary for the immediate discharge of official duties or

6 store it in a network folder for as long as deemed appropriate. In any case, whether to satisfy records retention obligations or merely to serve administrative needs, employees may not store emails in the email system indefinitely.

Employees should seek guidance from their division managers or department heads to determine the specific time requirements applicable to records and electronic correspondence generated, received and/or maintained by their department in accordance with their department's records retention schedule.

Employees are strongly encouraged to review the email content of subfolders on a regular basis and to delete any content for which retention is not required.

Be advised that emails in a deleted items folder in Outlook remain disclosable. The CPRA covers all records “prepared, owned, used or retained” by the City. (Gov.

Code § 7920.530(a)). Records in a deleted items folder are still in the City’s possession and therefore still subject to disclosure.

Similarly, attachments in an email may be considered public records. Generally, attachments to an email are considered subject to disclosure the same as the body of the email.

Special Procedures for Litigation Holds
Regardless of Citywide or departmental records retention requirements, all City records (in any form) pertaining to a threatened or actual legal action must be retained until the litigation is concluded, even if a record would have been eligible for destruction under the RRS.

For records (including email) subject to a Litigation Hold, the City Attorney will notify the IT Department and the Department of Record regarding the pending litigation. The notice will include the subject matter or search terms to be used to identify the records subject to the hold.

Upon receipt of the notice, the IT Department will hold and quarantine subject emails and other records, as appropriate.

Upon receipt of the notice, the Department of Record will execute a search for records in any format (digital, hard copy, etc.) and save the records in a network folder or physical file, noting that these records are not subject to destruction until authorized by the City Attorney’s Office. Department employees must also save any responsive records maintained on personal devices or in personal accounts The City Attorney’s Office will notify IT and the Department of Record when the records under the litigation hold may be released and managed according to the RRS.

7 Text Messages
Staff shall ensure that City-issued cell phones are configured to retain text messages for at least two years. Text messages that do not require longer preservation under a retention code on the RRS should be deleted after two years.

Use of text messages should be limited to communications that do not contain decisions or actions pertaining to official City business. Retention requirements apply to all City records and to text messages on City devices. The retention statute does not make explicit reference to messages on personal devices. (See Gov. Code § 34090) Nonetheless, records on personal devices which relate to City business and are therefore “public records” are subject to these retention requirements, as well as the CPRA and the RRS. (San Jose v. Superior Court (2017) 2 Cal.5th 608, 629.) Therefore, text messages that fall under a retention code on the RRS on both City devices and personal devices related to City business must be retained according to the RRS.

VI. Responsibilities
The City Clerk Department is responsible for the creation and updating of this policy, ensuring compliance with retention schedules, and providing necessary training to staff regarding proper retention. City department heads must ensure that their staff are aware of and adhere to this policy, maintaining departmental records in compliance with the established timelines. All employees are responsible for managing digital records in accordance with this policy and the RRS and reporting any issues to their supervisors. The IT Department will implement secure storage solutions and data protection measures for digital records. The City Attorney’s Office will review the policies and ensure that all retention practices follow the laws of the City of Berkeley and the State of California.

VII. Storage and Security
Digital records must be stored in secure systems that protect against unauthorized access, loss, or damage. Measures include utilizing encrypted storage solutions, implementing access controls to restrict data access to authorized personnel, and conducting regular backups to prevent data loss.

VIII. Disposal of Records
When the retention period for a record has expired, the record must be disposed of securely to protect sensitive information. Digital records should be deleted from electronic systems and back-up servers using secure deletion methods that prevent recovery. Before digital records that are listed on the RRS can be disposed, a destruction certificate must be completed and approved by the Department Head, City Clerk, and City Attorney to ensure compliance with applicable policies and regulations and to ensure the records are not subject to a litigation hold.

8 IX. Training and Awareness
All employees handling digital records will be offered training on this policy and best practices for records management. Regular training courses will be conducted by the City Clerk Department to ensure ongoing compliance and awareness among staff.

X. Review and Updates
This policy will be reviewed annually by the City Clerk, City Attorney, and IT Departments and updated as necessary to ensure compliance with legal requirements and the evolving needs of the City of Berkeley. Any changes will be promptly communicated to all City of Berkeley employees.

XI. Effective Date
This policy is effective as of [Date of Council Resolution]. And will remain in effect until amended or repealed.

XII. Contact Information
For questions regarding this policy or records management practices, please contact the City Clerk Department at [email protected].

RECORDS RETENTION SCHEDULE - GENERAL SCHEDULE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

ADMINISTRATION
GRS101

ACCIDENT/INCIDENT REPORTS
Reports of accidents to persons on City property
or in any other situation in which the City could
be a party to a lawsuit.

CL+7 None CL+7 State of California
Guidelines
GRS102 AUTO ALLOWANCE 2 None 2 GC 34090
GRS103

BUDGET DOCUMENTATION - DEPARTMENT

WORK PAPERS
Records used exclusively for the preparation of
budgets, including budget requests, justification
statements, and similar documents.

FYE+2 None FYE+2 GC 34090
GRS104

BUDGET DOCUMENTATION -

DEPARTMENTAL
Fund encumbrance and expenditure reports.

Status report showing expenditures and
encumbrances against a budget, i.e., Budget
Performance Report.

FYE+2 None FYE+2 GC 34090
GRS105

CERTIFICATES AND LICENSES
Certificates, licenses, or permits required for
employees to qualify for or remain eligible to
hold a position requiring certification or licensing.
*Retention Note:

Unless specified otherwise on
a specific department schedule.

US+5 None US+5* City Policy
GRS106

PUBLIC COMPLAINTS/INQUIRY
Complaints received from the public by a
governing body or any officer or employee
relating to City policy.
*Retention Note: 2-year retention applies to
complaints of a general nature that do not fall
into another complaint category noted in this or
another schedule.

AS+2 None AS+2* GC 34090
GRS107

DEPARTMENT COPY OF CONTRACTS,

LEASES, MOUS, AND AGREEMENTS
Includes contracts for services, equipment,
supplies, etc. (Department Copy – Vital Record
is filed with City Clerk; see CLK601a, b, & c).

AV None AV City Policy

Rev 5/2026 Records Retention Schedule - General Schedule Exhibit BPage 15 of 81

RECORDS RETENTION SCHEDULE - GENERAL SCHEDULE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
GRS109

CORRESPONDENCE AND INTERNAL

MEMORANDA - POLICY AND PROGRAM

DEVELOPMENT
Records pertaining to the formulation, research,
planning, modification, implementation, or
redefinition of City policies, programs, services,
or projects.
*Retention Note: Review carefully; some
records may merit permanent retention for
historical reasons.

US+5 None US+5* City Policy
GRS110

CORRESPONDENCE AND INTERNAL

MEMORANDA - ADMINISTRATIVE
Documents pertaining to or arising from routine
administration or operation of City policies,
programs, services, and projects (includes both
incoming and outgoing documents).

CYE+2 None CYE+2 City Policy
GRS112

CORRESPONDENCE AND INTERNAL

MEMORANDA - CHRONOLOGICAL FILES
(A.K.A. “CHRON” OR “CHRONO” FILES)
Copies of correspondence and/or reports
arranged in chronological order (by date issued)
for quick reference.

AV None AV City Policy
GRS113

FINANCIAL REPORTS - PERIODIC
Monthly, bimonthly, quarterly, or semi-annual
financial reporting on accounts, funds, or
projects of the City created either for internal use
or submission to State agencies, except specific
reports of similar types noted in this or other
schedules.

FYE+2 None FYE+2 GC 34090
GRS114

GOALS AND OBJECTIVES
Department performance measures, goals, and
objectives.

CYE+2 None CYE+2 GC 34090
GRS115

MINUTES/NOTES (STAFF)
Informal minutes of internal staff meetings. AV None AV City Policy GRS116

NEWS RELEASES, NEWSLETTERS, AND

PRESS RELEASES
*Retention Note: Review carefully; some
records may merit permanent retention for
historical reasons.

CYE+2 None CYE+2* City Policy
GRS117

ORGANIZATIONAL CHARTS
See Biennial Budget for official organization
charts.

US None US City Policy

Rev 5/2026 Records Retention Schedule - General Schedule

RECORDS RETENTION SCHEDULE - GENERAL SCHEDULE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
GRS118

HISTORICAL INFORMATION -

PHOTOGRAPHS, RECORDINGS, AND NON-

TEXTUAL MEDIA
Photographs, scrapbooks, slides, sound
recordings, videotapes, posters, and other non-
textual media that document the history and
activities of the City or any of its departments,
programs, or projects except such records noted
elsewhere in this or other schedules.
*Retention Note: Most media of this type must
be retained for historical reasons, but latitude is
allowed for record-keepers in determining to
what extent an item documents the history and
activities of the City. If it is determined that it
does not, it need be kept only as long as
administratively valuable.

PERM None PERM* City Policy
GRS119

POLICY AND PROCEDURE

DOCUMENTATION
Executive orders, directives, manuals, and
similar documents that establish and define the
policies, procedures, rules, and regulations
governing the operations or activities of the City
as a whole or any of its departments, programs,
services, or projects.

US+5 None US+5 City Policy
GRS120

PUBLICATIONS - PROMOTIONAL AND

MARKETING MATERIALS
Pamphlets, reports, studies, proposals, and
similar material printed by or for the City or any
department, division, or program and distributed,
or intended for distribution on request to City
staff or to the public.

US+2 None US+2 City Policy
GRS121

PURCHASING RECORDS
Departmental requisitions, purchase orders,
requests for encumbrance (FN-024), warehouse
requisitions, invoices.

FYE+2 None FYE+2 City Policy
GRS122

INCOMING PAYMENTS
*Retention Note: Length of time kept is
dependent on requirement of the receipt. AV None AV* City Policy

Rev 5/2026 Records Retention Schedule - General Schedule

RECORDS RETENTION SCHEDULE - GENERAL SCHEDULE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
GRS123

PUBLIC RECORDS REQUESTS
Department and public requests for records.

Includes original request, correspondence and
other documentation relating to the request,
complex research compilations prepared for
administrative requests, audits and litigation
support, and public record requests.

CL+2 None CL+2 GC 34090
GRS125

REPORTS AND STUDIES (NON-FISCAL) -

ANNUAL REPORTS
Reports, performance audits, or planning studies
submitted to the Council, City Manager, Mayor,
or State agency, on the performance of a
department, program, or project, or for planning
purposes. Includes those prepared by
consultants under contract with the City.

PERM None PERM City Policy
GRS127

REPORTS AND STUDIES (NON-FISCAL)
Special reports or studies prepared by order or
request of the City Manager, routine monthly,
bimonthly, quarterly or semi-annual reports.

CYE+2 None CYE+2 City Policy
GRS130 TRAVEL RECORDS CYE+2 None CYE+2 GC 34090
GRS132 EMAIL & TEXT MESSAGES 2 None 2 City Policy
CM402

CASH EDIT SHEETS
Cash edit listings, deposit slip copies and credit
card settlement statements, and supporting
documents for the cash edit sheets.

Departments maintain all supporting
documentation separate from Finance.
6 months 4.5 5 City Policy
CM403 CREDIT CARD SLIPS 6 months 4.5 5 City Policy

BOARDS AND COMMISSIONS
GRS202

AGENDAS - BOARDS AND COMMISSIONS

AGENDA PACKETS AND SUPPORTING

DOCUMENTATION
Retain one copy of each document submitted to
a meeting of a governing body for consideration,
approval, or action, if such action is reflected in
minutes of the meeting. Includes appeals.

CYE+3 5 CYE+8 GC 34090

Rev 5/2026 Records Retention Schedule - General Schedule

RECORDS RETENTION SCHEDULE - GENERAL SCHEDULE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
GRS204

MINUTES - BOARDS AND COMMISSIONS
Official written minutes
*Retention Note: Hard copy of signed adopted
minutes must be retained permanently;
electronic copy may be maintained as a
convenience duplicate.
1 PERM PERM* City Policy
GRS205

MEETING RECORDINGS - BOARDS AND

COMMISSIONS
Audio and/or video recordings of meetings for
which written minutes are prepared.
90 days None 90 days City Policy
GRS206 COMMISSIONER ATTENDANCE RECORDS 10 None 10 GC 34090 GRANTS
GRS301

GRANT DEVELOPMENT AND

ADMINISTRATIVE RECORDS, EXTERNAL

SOURCES
Successful federal, state, and county grant
applications and proposals, invoices and any
documentation that modifies the terms of a
grant. Reports, planning memoranda, studies,
correspondence, and similar records created for
and used in the development of successful grant
proposals. Financial, performance, and
compliance reports submitted to grantor or sub-
grantor agencies.
*Retention Note: Unless the grant requires a
longer retention period.

CL+5 None CL+5* GC 34090
GRS302

GRANT DEVELOPMENT AND

ADMINISTRATIVE RECORDS
Records relating to unsuccessful grant
proposals.

CYE+2 None CYE+2 GC 34090

PERSONNEL AND PAYROLL
GRS402

EMPLOYEE TIME SHEETS/CARDS -

DEPARTMENT COPIES
Includes application for leave of absence – leave
requests. Retain for grant fund audit and FEMA
reports. Maintained in paper format, scanned
and sent to the City Auditor.

AV None AV GC 34090.7

Rev 5/2026 Records Retention Schedule - General Schedule

RECORDS RETENTION SCHEDULE - GENERAL SCHEDULE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
GRS403

SUPERVISOR'S FILES
Department copy of personnel documents,
including performance evaluations and goals.

Human Resources retains official record copy of
all personnel records. Send to Human
Resources after the person separates from the
City.

AV None AV GC 34090.7
GRS404

EMPLOYEE SECURITY RECORDS -

IDENTIFICATION AND ACCESS
Records created to control and monitor the
issuance of keys, ID cards, passes, or similar
instruments of identification and access to
controlled spaces.

AE+2 None AE+2 GC 34090
GRS405

EMPLOYEE SECURITY RECORDS - PARKING
Records relating to issuance of parking permits. US+2 None US+2 GC 34090 GRS406

PAYROLL REPORTS AND RELATED

RECORDS
Budget reports on spending for personnel costs. FYE+2 None FYE+2 GC 34090 Retention Codes
AE After Expiration
AS After Settlement
AV Administrative Value
CL Close/Completion
CYE Current Year End
FYE Fiscal Year End
US Until Superseded

Rev 5/2026 Records Retention Schedule - General Schedule

RECORDS RETENTION SCHEDULE - CITY ATTORNEY
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
ATTY101

CLAIM FILES
Denied, denied late, and paid claims. CL+1 2 CL+3 Dept. Policy ATTY102

FAIR CAMPAIGN PRACTICES COMMISSION
(FCPC) INVESTIGATIONS
Investigations of committees subject to the
Berkeley Election Reform Act of 1974.

CL 4 CL+4 Dept. Policy
ATTY104a

LITIGATION CASE FILES, GENERAL
Maintained in electronic and paper format. AS 10 AS+10 Dept. Policy ATTY104b

LITIGATION CASE FILES / HISTORICAL
FILES
Significant cases, which have importance or set
legal precedence, should be kept permanently
for historical reference. Maintained in electronic
and paper format. Records Prior to 2025 will be
PERM Retention.

AS PERM PERM Dept. Policy
ATTY105

ADVICE (LEGAL OPINIONS)
Copies of all opinions issued by the City
Attorney’s office. PERM None PERM Dept. Policy
ATTY106

OPEN GOVERNMENT COMMISSION (OGC)
Complaints of violations of the Open
Government Ordinance and investigations of
complaints.

CL 4 CL+4 Dept. Policy
Retention Codes
AS After Settlement
CL Close/Completion

Rev 5/2026 Records Retention Schedule - City Attorney

RECORDS RETENTION SCHEDULE - CITY AUDITOR
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

ADMINISTRATION - PERFORMANCE AUDIT
AUD101

AUDIT REPORTS - GENERAL AUDIT

DIVISION
Internal and external audits. Maintained in both
paper (older records) and electronic format.

Maintained electronically since 2012.

PERM None PERM Dept. Policy
AUD102

PERFORMANCE AUDIT - WORK PAPERS
Maintained electronically. 5 None 5 Dept. Policy
AUD103

BUSINESS LICENSE TAX AUDIT - WORK
PAPERS
Accounts receivable, audit work papers,
correspondence, status reports, etc.
5 None 5 Dept. Policy

PAYROLL
AUD201

AUTHORIZATION - SIGNATURE
Auto allowance, fleet cars users, delegated
payment holder, commission declaration, and
authorized signatures for payroll purposes.

Paper records updated annually or after a
change. Authorized signatures stored by
department. Other records stored by employee.
1 2 3 Dept. Policy
AUD202

EMPLOYEE BENEFITS - CASH-IN-LIEU
Declaration forms, payments, and other
documents related to cash-in-lieu of benefits
paid by payroll date. Maintained in paper format.
1 5 6 Dept. Policy
AUD203a

EMPLOYEE BENEFITS - HEALTH

INSURANCE ENROLLMENT
Annual enrollment for Kaiser, COBRA, dental,
life, and other related open enrollment and
dental changes. Maintained in paper format.
1 5 6 Dept. Policy
AUD203b

EMPLOYEE BENEFITS - HEALTH

INSURANCE PAYMENTS
Payments to Kaiser, COBRA, dental, life, and
other related health benefit payment records.

Payment records maintained by pay period.

Maintained in paper format.
1 5 6 Dept. Policy

Rev 5/2026 Records Retention Schedule - City Auditor

RECORDS RETENTION SCHEDULE - CITY AUDITOR
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
AUD204

EMPLOYEE BENEFITS - PERS
Public Employees’ Retirement System (PERS)
membership application, retirement application,
PERS option, PERS contribution records, and
other related documents. Maintained in paper
format.
*Retention Note: PERS reports prior to 1995,
keep to 2040.
5 40 45* Dept. Policy
AUD205

PAYROLL CERTIFICATION
Payroll summary for each pay period that is
prepared and certified by the Auditor. Sent to
Finance to approve the payroll. Maintained in
paper format.
2 5 7
Sarbanes-Oxley
Act of 2002
§802
AUD206

DEDUCTION AUTHORIZATIONS
Auto charges, combined charities, credit union,
deferred compensation, dependent care, fleet
cars, garnishment, levies, court orders, Glock
gun loans, optional disability, SRIP, union dues,
and other related documents.
*Retention Note: Retain 5 years after
separation, amendment, expiration, or
termination of authorization, whichever is sooner
.

Documents are currently maintained in electronic
format. Documents prior to 2025 are maintained
at offsite storage.

AT+5 None AT+5* Dept. Policy
AUD207

PAYROLL RECORDS - CHECK REGISTER
Register records, payroll check number, amount
by employee’s name and cost center.

Maintained in paper and electronic format.
8 None 8 Dept. Policy
AUD208

PAYROLL RECORDS - EARNING HISTORY
Earning records, year-end statement, year-end
edit.
*Retention Note: Earning history prior to 1995 in
paper format, keep until 2040.
5 25 30* Dept. Policy
AUD209

PAYROLL RECORDS - EMPLOYEE

TRANSACTION
(PN004) Copies of personnel action forms and
other records from Human Resources.
2 None 2 GC 34090
AUD210

PAYROLL RECORDS - GROSS PAY

ADJUSTMENT
Payroll adjustment documents for over or under
payments.
2 3 5 Dept. Policy

Rev 5/2026 Records Retention Schedule - City Auditor

RECORDS RETENTION SCHEDULE - CITY AUDITOR
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
AUD211

PAYROLL RECORDS - LEAVE

ADJUSTMENTS
Administrative leave, compensatory time, sick
leave, and vacation leave adjustments.
2 3 5 Dept. Policy
AUD212

PAYROLL RECORDS - MANUAL ISSUES AND
VOIDS
Document and worksheet for manual check
issues and voids. Maintained in paper format.
5 None 5 Dept. Policy
AUD214

PAYROLL RECORDS - PAYROLL TAX
Federal income tax returns, State income tax,
SDI and unemployment insurance tax returns,
IRS and State EDD correspondence. Maintained
in paper format.
3 5 8 Dept. Policy
AUD215

PAYROLL RECORDS - PENSION PAYROLL
Pension earning history and other pension
payroll related records. Inactive City pension
system with paper records still maintained for
retention.
*Retention Note: Pension payroll prior to 1995,
keep until 2035.
5 35 40* Dept. Policy
AUD216

PAYROLL RECORDS - STATE DISABILITY

INSURANCE CLAIMS
SDI claims, leave coordination, and calculation
records. Used to justify the reduction of pay to
the employee. Maintained in paper format.
3 2 5 Dept. Policy
AUD217

PAYROLL RECORDS - TIME CARDS
Individual employees’ time for each pay period.

Maintained in paper format.
6 months 8 8.5 Dept. Policy
AUD218

PAYROLL RECORDS - WORKERS

COMPENSATION
Workers compensation calculations and other
related records such as index cards with lost
time data, etc.
5 15 20 Dept. Policy
AUD219
PAYROLL RECORDS - W-2, W-2C, AND W-2P
FORMS
Wage and tax statements for individuals and
pensioners. Maintained in paper format.
40 None 40 Dept. Policy

Rev 5/2026 Records Retention Schedule - City Auditor

RECORDS RETENTION SCHEDULE - CITY AUDITOR
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
AUD220
PAYROLL RECORDS - W-4
Employees’ withholding allowance certificate.

Maintained in paper format. US+2 4 US+6
California Code,
Revenue and
Taxation Code -
RTC § 19704
Retention Codes
AT After Termination
US Until Superseded

Rev 5/2026 Records Retention Schedule - City Auditor

RECORDS RETENTION SCHEDULE – CITY CLERK
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

ADMINISTRATIVE FILES
CLK101

DOMESTIC PARTNERSHIP AFFIDAVITS
Affidavits of Domestic Partnership and
Statements of Termination of Domestic
Partnership filed with the City Clerk.

CYE+5 PERM PERM Dept. Policy
CLK105

OATH OF OFFICE FOR DEPUTIZATION OF

APPOINTED CITY STAFF SECRETARY OF
STATE AUTHORIZATION AT+6 None AT +6 Dept. Policy

BOARDS, COMMISSIONS, COMMITTEES
CLK201

COMMISSION ADMINISTRATION FILES
Chair and vice-chair elections, attendance
reports; general communications sent to all
secretaries.

CYE+5 None CYE+5 Dept. Policy
CLK202
COMMISSIONERS’ MANUAL
Manuals are adopted by Council resolution.

Retain one copy permanently for historical
reference as part of the resolution file
(CLK706).

US+2 None US+2 Dept. Policy
CLK203

INDIVIDUAL COMMISSIONER FILES
Contains original applications for
appointment, oath of office, and
correspondence related to appointment,
service, and termination.

AT+5 None AT+5 Dept. Policy
CLK204

MEMBERSHIP ROSTERS
Historical data relating to commission
appointments and termination information. Paper
rosters maintained up until 2009, and
electronically afterwards.

CYE PERM PERM Dept. Policy

BOND FILES, DEEDS, FRANCHISES
CLK302
DEEDS
Original deeds to City-owned property. Vital
record.

CL PERM PERM Dept. Policy
CLK303

FRANCHISE AGREEMENTS
Original agreements authorizing franchises
and related ordinances not in contract form.

PERM None PERM Dept. Policy

Rev 5/2026 Records Retention Schedule - City Clerk

RECORDS RETENTION SCHEDULE – CITY CLERK
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
CLK305

SPECIAL TAX DISTRICT PROPERTY

DOCUMENTS
Includes unanimous approval, Information
Verification Form, program terms, Notice of
Special Tax Lien, installer invoice, CSI rebate
reservation.

CL PERM PERM Dept. Policy

CHARTER
CLK401a

ORIGINAL CHARTER AND AMENDMENTS
Chapter designations by the Secretary of
State; see Elections.

PERM None PERM
GC 34090,
GC 34458 -
GC 34460,
Dept. Policy
CLK401b OUTDATED CHARTERS PERM None PERM Dept. Policy

CONFLICT OF INTEREST - ECONOMIC INTEREST STATEMENTS
CLK501

CANDIDATES FOR ELECTIVE OFFICE -
FORM 700 - MAYOR AND COUNCIL
Prior to election, a copy of candidates’ conflict of
interest statements are filed with candidates’
election forms (see Elections).
*Retention Note: Originals are filed
electronically with the FPPC, copies retained in
office.
7 None 7* GC 81009 (f)
CLK502

CANDIDATES FOR ELECTIVE OFFICE -
FORM 700 - AUDITOR, SCHOOL BOARD,

AND RENT BOARD
Prior to election, candidates’ conflict of
interest statements are filed with candidates’
election forms (see Elections). Once elected,
forms are filed separately from the official
election files.
*Retention Note: School Board Only-originals
are filed with County Clerk of Board of
Supervisors, copies retained in office.
7 None 7* GC 81009 (e)
CLK503

EMPLOYEES, CONSULTANTS, BOARDS AND
COMMISSION MEMBERS - FORM 700
Applies to all commissions and job
classifications designated in the City’s Conflict
of Interest Code. Includes designated
employees, consultants, board, committee,
and commission members, Rent Board, and
Auditor. Maintained in either electronic and
paper format depending on the filer type.
7 None 7 GC 81009 (e)

Rev 5/2026 Records Retention Schedule - City Clerk

RECORDS RETENTION SCHEDULE – CITY CLERK
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
CLK504

MAYOR, COUNCIL, CITY MANAGER, CITY

ATTORNEY, FINANCE DIRECTOR,

PLANNING COMMISSIONERS, ZONING

ADJUSTMENTS BOARD MEMBERS - FORM
700
*Retention Note: Originals are filed
electronically with the FPPC, copies retained in
office. Maintained in both paper and electronic
format. Electronic format only after 1/1/2025.
4 None 4* GC 81009 (f)

CONTRACTS
CLK601a

VITAL RECORDS CONTRACTS AND

AMENDMENTS (PERMANENT)
Includes contracts in which contractor is a
health care provider or health clinic,
development of real property including
engineering consult and design, subdivision
agreements and development agreements
approved by Ordinance, agreements granting
easements, loan agreements.

AT PERM PERM
City Attorney
Opinion 7/10/91,
GC 65864,
GC 65869.5
CLK601b

VITAL RECORDS CONTRACTS AND

AMENDMENTS
Includes contracts for services, employment
contracts for charter officers, equipment,
supplies, contracts with county, state, or
federal government funding sources.

AT 5 AT+5 City Attorney
Opinion 7/10/91
CLK601c

VITAL RECORDS CONTRACTS AND

AMENDMENTS FOR PROPERTY LEASES,

SALES AND PURCHASES
Contracts for the lease, sale, or purchase of
real property. Includes agreements from
November 2018 forward.

AT PERM PERM
City Attorney
Opinion 7/10/91,
Dept. Policy
CLK602a

VITAL RECORDS CONTRACT EXTENSION

LETTERS (PERMANENT)
The electronic copy of the extension letter is
scanned and attached to the original contract in
the digital records repository. Paper copy is
maintained at offsite storage.

CL PERM PERM Dept. Policy
CLK602b

VITAL RECORDS CONTRACT EXTENSION
LETTERS (AT+5)
The electronic copy of the extension letter is
scanned and attached to the original contract in
the digital records repository. Paper copy is
maintained at offsite storage.

AT 5 AT+5 Dept. Policy

Rev 5/2026 Records Retention Schedule - City Clerk

RECORDS RETENTION SCHEDULE – CITY CLERK
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

CITY COUNCIL, STANDING COMMITTEES OF THE COUNCIL, AND LEGISLATIVE BODIES COMPRISED

OF THE FULL CITY COUNCIL
CLK701a COUNCIL OFFICIAL WRITTEN MINUTES
Vital and historical records. 1 PERM PERM GC 34090(e)
CLK701b COUNCIL VIDEO RECORDINGS
VHS & DVD recordings maintained until March
2020. Video files kept from 2007 forward, and
Zoom recordings maintained after March 2020.
2 PERM PERM GC 34090
CLK702 MINUTES - CLOSED SESSIONS
Confidential closed session minutes per BMC

2.04.025. Vital and historical records.

PERM None PERM GC 34090(e)
CLK703

MINUTE FILES - AGENDA PACKETS
Agenda items and background materials,
including Council reports, follow-up
correspondence, communications to Council,
and land use appeal records.
1 PERM PERM Dept. Policy
CLK704

CITY COUNCIL STANDING COMMITTEE
MINUTE FILES CYE+2 PERM PERM D ept. Policy

ORDINANCES
CLK705a

ORIGINAL ORDINANCE FILES
Vital and historical records. NONE PERM PERM GC 34090(e) CLK705b

BOUND ORDINANCE BOOKS
Signed, Official Ordinances. May also include
typewritten ordinances published in the
newspaper. Vital and historical records.
3 PERM PERM GC 34090(e)
CLK706

RESOLUTIONS
Vital and historical records. 3 PERM PERM GC 34090(e)

ELECTIONS
CLK801

BALLOTS
Voted, contested, surrendered absentee
(unused) ballots, polling place and absentee,
spoiled and cancelled ballots - destroy 6 months
after day of election.
*Retention Note: If election is contested
[EC-17302(C)] retention is by court order.
*Retention Note: For non-consolidated City
elections.

EL+6
months None EL+6
months*
EC 15551,
EC 17302

Rev 5/2026 Records Retention Schedule - City Clerk

RECORDS RETENTION SCHEDULE – CITY CLERK
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
CLK802

BALLOTS - UNUSED
Ballots submitted to precincts/City Clerk that
were not used; defacement and destruction
may be done right after polls closed, or sealed
and destroyed after 10 days.

Retention Note: For non-consolidated City
elections.

EL+6
months None EL+6
months
EC 14403,
EC 14404,
EC 14405
CLK803

CANDIDATE FILING FORMS AND

NOMINATION DOCUMENTS
Submitted in order to qualify for candidacy;
includes nomination paper, ballot designation
worksheet, certification of residency, code of
fair campaign practices, Form 700, candidate
statement of qualifications, consent forms for
use of endorser names, copy of Form 501,
Rent Board Declaration, etc.

AT+4 None AT+4 EC 17100,
Dept. Policy
CLK804

MASS MAILINGS
Copy of campaign mailers sent by an
officeholder, candidate, or committee to
constituents, mass mailing certification form.

EL+4 None EL+4
FCPC
R2.12.045(b),
BMC 2.12.045
CLK805

OFFICIAL CHRONOLOGICAL ELECTION
FILES
Notices and affidavits, ballot measure files -
arguments, authorization forms, City Attorney
analysis, sample ballot pamphlets,
certification documents, oaths of office,
correspondence, candidate guide, blank
forms, procedures, electronic files.

EL+6
months PERM PERM Dept. Policy
CLK806a

PETITIONS - CONFIDENTIAL

PLACED ON BALLOT
Initiative, referendum, charter amendment,
and recall petitions with original signatures.

EL+8
months None EL+8
months
EC 17200; GC
7924.110
CLK806b

PETITIONS - CONFIDENTIAL

NOT PLACED ON BALLOT
Initiative, referendum, charter amendment,
and recall petitions with original signatures.
8 months None 8 months EC 17200; GC
7924.110
CLK806c

PETITIONS - CONFIDENTIAL

ADMINISTRATIVE FILE
Initiative, referendum, charter amendment,
and recall petitions with original signatures.

EL+2 None EL+2 Dept. Policy

Rev 5/2026 Records Retention Schedule - City Clerk

RECORDS RETENTION SCHEDULE – CITY CLERK
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
CLK807

PRECINCT OFFICIAL MATERIAL
Contains precinct officer’s declaration of
intention, precinct board member applications,
orders appointing members of precinct boards,
and designating polling places, including notice
of appointment of office and record of service.
*Retention Note: For non-consolidated City
elections.

EL+6
months None EL+6
months* EC 17503
CLK808

VOTER ROSTERS AND INDICES
Rosters or indices used by precinct officials; the
roster may be in the form of an index to the
affidavits of registration for that precinct, in which
case the index will provide sufficient space for
the voters to sign their names.
*Retention Note: For non-consolidated City
elections.

EL+5 None EL+5* EC 17300
CLK809

MUNICIPAL ASSESSMENT ELECTIONS
Elections affecting real property, i.e.,
Undergrounding Utility Districts, Fire
Assessment, and Lighting. Voted and returned
ballots, Notice of Assessment, roster list,
engineer’s report, process and procedure
documentation, outside counsel’s Transcript of
Proceedings, undeliverable or RTS ballots, City-
owned parcel ballots, tabulation documents, and
Clerk certification.

EL+6
months 18 months EL+2 GC 53753(e)(2)
CLK810

BUSINESS IMPROVEMENT DISTRICT (BID)

ASSESSMENT ELECTIONS
Includes ballots and protest letters. EL+2 None EL+2 GC 53753; GC 53755

FAIR POLITICAL PRACTICES COMMISSION (FPPC)
CLK901a

CAMPAIGN STATEMENTS FILED BY

CANDIDATES FOR MAYOR AND CITY

COUNCIL OR COMMITTEES SUPPORTING

ANY OFFICEHOLDER OR CANDIDATE -

ELECTED CANDIDATES
Includes all pre-election statements, semi annual
statements, statements of termination, and all
public financing filings.
1 PERM PERM GC 81009(b),
BMC 2.12.045

Rev 5/2026 Records Retention Schedule - City Clerk

RECORDS RETENTION SCHEDULE – CITY CLERK
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
CLK901b

CAMPAIGN STATEMENTS FILED BY

CANDIDATES FOR MAYOR AND CITY

COUNCIL OR COMMITTEES SUPPORTING

ANY OFFICEHOLDER OR CANDIDATE -

NON-ELECTED CANDIDATES
Includes all pre-election statements, semi annual
statements, statements of termination, and all
public financing filings.

EL+1 4 EL+5 GC 81009(b),
BMC 2.12.045
CLK902

CAMPAIGN STATEMENTS FILED BY

CANDIDATES FOR SCHOOL BOARD,

AUDITOR, RENT BOARD, AND BY

PROPONENTS / OPPONENTS OF

MEASURES / GENERAL PURPOSE

COMMITTEES
Includes pre-election, semi-annual, termination
statements.

EL+1 6 EL+7 GC 81009(c)
CLK904
FPPC 800 SERIES FORMS
Form 801, 802, 803, 804, 805, and 806. 7 None 7 GC 81009(e) CLK905
AB1234 - ETHICS TRAINING
Includes certificates and correspondence. 5 None 5 GC 53235.2 CLK906

AGENCY REPORT OF PUBLIC OFFICIAL
APPOINTMENTS US+2 None US +2 GC 34090
CLK910 PUBLIC FINANCING FN024 FORMS 4 None 4 GC 34090;
Dept. Policy
CLK911

BERKELEY LOBBYIST REGISTRATION ACT

FILINGS
Includes registration forms and periodic
disclosures sent to the Clerk's Office. Maintained
in electronic format and uploaded to NetFile.
5 None 5 BMC 2.09.110;
BMC 2.09.130
CLK912

LEVINE ACT DISCLOSURE FORMS
For contributions over $500. CL+7 None CL+7 GC 81009(e) MAPS
CLK1001

OFFICIAL MAP OF COUNCIL DISTRICTS
Master map prepared in accordance with
boundaries established by City charter; updated
through re-districting.

PERM None PERM Dept. Policy

Rev 5/2026 Records Retention Schedule - City Clerk

RECORDS RETENTION SCHEDULE – CITY CLERK
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
CLK1003

REDISTRICTING
Maps, unadopted proposals, census data,
correspondence, public outreach materials,
public redistricting packet, draft ordinance, all
documents related to citizen redistricting
commission.
*Retention Note: Redistricting records
maintained on the City redistricting website for
10 years.

CL+6
months PERM PERM* Dept. Policy

RECORDS MANAGEMENT
CLK1101

CERTIFICATES OF GIFT
Certificates of gifts to outside agencies of City of
Berkeley records. 1 PERM PERM Dept. Policy
CLK1103

RECORDS DESTRUCTION CERTIFICATES

DESTRUCTION DOCUMENTATION
Destruction certificates and logs of all records
destroyed by the records center.
1 PERM PERM Dept. Policy
CLK1105

RECORDS RETENTION SCHEDULE
The retention schedule is adopted by resolution;
the record copy of the retention schedule and all
amendments are maintained in the City Clerk
resolution files; departments and divisions
maintain current edition only.
*Retention Note: Adopted retention schedules
attached to the associated resolution.

US PERM PERM* Dept. Policy

ARCHIVAL MATERIAL
CLK1201

MINUTES - CETA, CENTENNIAL

COMMITTEE, COMMUNITY AFFAIRS,

PRIVATE INDUSTRY COUNCIL
Legislative bodies no longer active.

None PERM PERM Dept. Policy
CLK1202

MISCELLANEOUS HISTORICAL RECORDS
Includes City seal and incorporation papers,
annexation record, cornerstone inventory,
Romare Bearden negative (commissioned art).

PERM None PERM Dept. Policy
Retention Codes
AT After Termination
CL Close/Completion
CYE Current Year End
EL Election
US Until Superseded

Rev 5/2026 Records Retention Schedule - City Clerk

RECORDS RETENTION SCHEDULE - CITY MANAGER
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

ADMINISTRATION
CM103

PROJECT FILES - CMO & OED PROJECTS
ONLY
*Retention Note: Review before disposal. Some
documents may merit permanent retention for
historical reference.

CL+5 None CL+5* Dept. Policy
CM105

CODE ENFORCEMENT CASE FILES
Includes notes, citations, Requests for Service,
notices, photographs, and correspondences.

CL+2 None CL+2 Dept. Policy
CM106

ADMINISTRATIVE HEARING USE FILES
Includes hearing request, decision, notes,
evidence and tapes.

CL+2 None CL+2 GC 34090
CM502

MEMORANDA FROM MAYOR AND CITY

COUNCIL
Correspondence - consent, action, and
resolutions.
2 None 2 GC 34090
CLK903

FAIR POLITICAL PRACTICES COMMISSION
(FPPC) QUARTERLY REPORTS OF

LOBBYIST AND EMPLOYER
City copies of reports filed with the State on
behalf of the City’s Sacramento lobbyist.
4 None 4 GC 81009(f),
State FPPC

ANIMAL CONTROL
CM201

ANIMAL COMPLAINT RECORDS
Complaints on animals and the shelter’s
response. Maintained in paper or electronic
format.

CL+3 None CL+3 Dept. Policy
CM202

BITE REPORT
Bite Report sent to the County annually.

Maintained in paper or electronic format.

CL+5 None CL+5 Dept. Policy
CM203

CITATIONS
Maintained in paper or electronic format. CL+3 None CL+3 Dept. Policy CM204

DAILY LOGS - ANIMAL CONTROL OFFICER
Daily log of calls for field service requests.

Currently in paper format with the intent on
moving electronic.

CL+3 None CL+3 Dept. Policy

Rev 5/2026 Records Retention Schedule - City Manager

RECORDS RETENTION SCHEDULE - CITY MANAGER
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
CM206

IMPOUND RECORDS
Mix of paper and electronic records. There is
currently a scanning project to convert all paper
records to electronic.

CL+3 None CL+3 PC 597.1(d)
CM207

VOLUNTEER RECORDS
Includes liability waivers, applications,
emergency contact information and other
volunteer documents. Waivers are in paper
format and remaining documents are maintained
in electronic management system.

AT+4 None AT+4 GC 12946
BUDGET
CM301
BUDGET
Proposed, summary and approved budget
books. Annual/biennial operating budget
approved by the City Council, published and
distributed by the Budget Office.

PERM None PERM Dept. Policy
CM302

BUDGET MODIFICATION WORKSHEETS
Reallocation of line item amounts by
departments during budget year. Maintained
electronically.
5 None 5 Dept. Policy
FIN109

BUDGET FINANCIAL STATEMENTS
Citywide Budget Performance Report and
Financial Transaction Reports, BPR, FTR, and
FUND$ & ERMA (detailed budget reports).
5 5 10 Dept. Policy

OFFICE OF ECONOMIC DEVELOPMENT
CM501

ECONOMIC DEVELOPMENT

ADMINISTRATIVE (EDA)
Semi-annual report on fund performance
submitted online and in hard copy. Fund
defederalized in April of 2024.

CYE+2 None CYE+2 GC 34090
Retention Codes
AT After Termination
CL Close/Completion
CYE Current Year End

Rev 5/2026 Records Retention Schedule - City Manager

RECORDS RETENTION SCHEDULE - FINANCE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

ACCOUNTING
FIN101

ANNUAL FINANCIAL REPORTS
Includes Annual Comprehensive Financial
Report (ACFR), Single Audit Report, and
various component unit reports.

Currently maintained electronically.

Paper records prior to July 1, 2014 are
maintained at offsite storage.

PERM None PERM SOX Section 802
Dept. Policy
FIN104

GENERAL LEDGER
Record maintained in FUND$ in electronic
format. Paper records maintained at offsite
storage before 1998.

PERM None PERM State of California
Guidelines
FIN105

BOND ISSUES
All documents having to do with the sale of
bonds (as of 2009 all active bonds stored
electronically in PDF format). Includes tax
allocation bonds, conduit bonds, revenue bonds,
and general obligation bonds issued by the City
to fund major projects. (Accounting has official
bond issue transcripts and all financial records.

City Clerk has preliminary pre-issue bond
documentation. Copies of bonds are retained
until all bonds and coupons are redeemed.)
Previously referred to as: Bonds –
Registration. All documents having to do with
sale of bonds, bond ledger - bond transcripts,
official bound ledgers. Bonds - Destruction
Certificates, Work Papers and Financial
Statements. Bonds - Pension Refunding. City
obligations under ordinance to make payments
on behalf of the Safety Members Pension Board
to certain retired city Police and Fire department
personnel.
33 None 33
GC 34090,
GC 53921,
By Resolution
depending on
bonds issued
FIN106

ADJUSTING JOURNAL EDIT LISTINGS
Record of transfer of funds from one account
to another. Includes: Cash Transfers, Expense
Corrections, Budget Mods, Inter-fund Charge
Credit. Maintained in paper format from FUND$
and prior to ERMA. ERMA started in 2018.

FYE+2 8 FYE+10 Dept. Policy
FIN108

CHECK DISBURSEMENT REGISTERS
FUND$ & ERMA (Warrant Register/Check
Register, Accounts Payable Check Register).

Now maintained in ERMA and kept
electronically.

FYE+1 6 FYE+7 Dept. Policy

Rev 5/2026 Records Retention Schedule - Finance

RECORDS RETENTION SCHEDULE - FINANCE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
FIN118

FEDERAL AND STATE TAX RECORDS
Payroll and Sales Tax.

AA+4 None AA+4
Dept. Policy
29USC436,

IRS REG

31.6001-1(e);
R&T 19530,
29 CFR 516.5-
516.6
FIN126

FISCAL AGENT - MONTHLY ACTIVITY
REPORT
Bank’s monthly bond activity reports (as of 2009
all statements stored on S-drive in PDF format).

CL 10 CL+10
CCP 337.5,
36090 N.S.,
48558 N.S.

FIN127

PAYMENT VOUCHERS
All invoices, including employee
reimbursements, stipends, refunds, wires and
ACH transactions, FNO24’s such as
weatherization for low-income housing payments
to the participants is through FNO24.

Records stored electronically in Munis since
2018. Paper records include backup information
not scanned into Munis, and are stored offsite for
remainder of the retention period.
3 2 5 Dept. Policy
FIN137
NOTES PAYABLE - Revolving Loan Funds &

HOUSING AUTHORITY PROJECTS
Rental Housing Construction Project (RHCP),
Low Income Housing Project (LIPH),
Construction Loans - Marina Berthing
Rehabilitation (Energy Loan - California Energy
Commission), OED Revolving Loan Funds
(Administrative documentation maintained in
GMS Software by HHCS).

PERM None PERM Dept. Policy
FIN138

BANK STATEMENTS
As of 2008 Bank Statements stored on G-drive
in PDF format. Cancelled checks stored
electronically via bank website.

FYE+5 None FYE+5 Dept. Policy
FIN139

RECONCILED BANK ACCOUNTS
Statements, work papers (as of 2008 bank
statements stored on G-drive in PDF format),
outstanding check list (saved to G-drive in
Excel format), voided checks.

FYE+5 None FYE+5 Dept. Policy

Rev 5/2026 Records Retention Schedule - Finance

RECORDS RETENTION SCHEDULE - FINANCE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
FIN140

ASSETS DOCUMENTS
Investments, long term-assets and short term
assets (as of 2009 all assets documents stored
on S-drive in PDF format), certificate of
deposit (CD) statements and trade notices.

PERM None PERM Dept. Policy
FIN141

AUDIT, ACFR, AND YEAR-END WORK
PAPERS
Workpapers created as part of the annual
Audit, ACFR, and Year-end Process.
10 None 10 Dept. Policy

CUSTOMER SERVICE
FIN203 HEALTH INSPECTION PAYMENT RECEIPTS 5 None 5 Dept. Policy FIN204

HOTEL TRANSIENT TAX
Payment receipts from hotels. 5 None 5 Dept. Policy
FIN208 SMALL CLAIMS AS 3 AS+3 Dept. Policy
CM404

TICKET BATCHES
For parking tickets. With original source
documents including RPP applications, payment
receipts, citations and batches.
6 months 3.5 4 Dept. Policy

PURCHASING
FIN401

FORMAL - REQUESTS FOR PROPOSALS
(RFP)
Invitation for Bid (IFB) and unsuccessful RFP’s
and IFB’s.

CL 5 CL+5 Dept. Policy
FIN404

PURCHASE ORDERS, REQUISITIONS, AND
INFORMAL BIDS FYE+2 3 FYE +5 Dept. Policy
FIN408 VENDOR REGISTER PERM None PERM Dept. Policy
FIN409 VENDOR AND COMMODITY LISTS US None US Dept. Policy AUD105

CONTRACT REGISTER
Maintained in ERMA.

Moved from City Auditor Schedule in 2025. PERM None PERM Dept. Policy

REVENUE COLLECTION
FIN501

DOG LICENSE - APPLICATIONS AND
RENEWALS CL+3 None CL +3 PC 597.1(d)

Rev 5/2026 Records Retention Schedule - Finance

RECORDS RETENTION SCHEDULE - FINANCE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
FIN502 REFUSE - PAYMENT RECEIPTS 4 None 4 CCP 337
FIN503

REFUSE - BILLING REGISTER AND

UPDATES
Printouts. 2 3 5 Dept. Policy
FIN504

REFUSE ADJUSTMENTS
Payment transfers, NSF, reversals. 2 2 4 Dept. Policy
FIN505 REFUSE - WORK ORDERS 1 2 3 Dept. Policy
FIN511

TAXI APPLICATIONS
Individual files, insurance, vehicle safety
inspection report. Applications are submitted
annually. Maintained in paper format.
2 None 2 GC 34090
FIN512a

BUSINESS LICENSE APPLICATIONS
New license applications. Applications and
renewals scanned into the management system
as of 2022. Paper retained for both current and
older records.

AT+2 2 AT+4 CCP 337
FIN512b

BUSINESS LICENSE RENEWALS
Renewal applications. Applications and renewals
scanned into the management system as of
2022. Paper retained for both current and older
records.

CYE+4 None CYE+4 CCP 337
FIN514

MISCELLANEOUS ACCOUNTS RECEIVABLE
Pending Charge Listing, Billing Register, Detail
Trial Balance, Billing Summary, original
documents from dept., Adjustments, A/R logs,
Adjustment Control Log.
4 None 4 CCP 337
FIN515

MISCELLANEOUS ACCOUNTS RECEIVABLE
Payment transfers, non-sufficient funds,
reversals, Adjustment Journals.
2 2 4 Dept. Policy
FIN517

MISCELLANEOUS ACCOUNTS RECEIVABLE
Payment receipts. 4 None 4 CCP 337
FIN518a

MASSAGE BUSINESS LICENSE

APPLICATIONS
New license applications. Applications and
renewals scanned into the management system
as of 2022. Paper retained for both current and
older records.
5 None 5 Dept. Policy

Rev 5/2026 Records Retention Schedule - Finance

RECORDS RETENTION SCHEDULE - FINANCE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
FIN518b

MASSAGE BUSINESS LICENSE RENEWALS
Renewal applications. Applications and renewals
scanned into the management system as of
2022. Paper retained for both current and older
records.
4 None 4 CCP 337
AUD104 BUSINESS LICENSE TAX AUDIT
Annual report. PERM None PERM Dept. Policy

REVENUE COLLECTION - REAL PROPERTY
FIN601
ASSESSOR’S MAP BOOKS
Plot maps (original maps maintained by the
County).

PERM None PERM Dept. Policy
FIN602

BUILDING CARDS
Structure square footage/room count. PERM None PERM Dept. Policy FIN607

SECURED TAX ROLL
Original maintained by the County. PERM None PERM Dept. Policy FIN609

RECORDED DEEDS - TRANSFER TAXES
Reports from Alameda County that show number
of deeds recorded and amount of transfer tax
collected.
3 None 3 Dept. Policy
FIN610

SPECIAL ASSESSMENTS - PROPERTY
TAXES PERM None PERM D ept. Policy

TREASURY
FIN703 TREASURY INFORMATION REPORTS FYE+1 6 FYE+7 Dept. Policy FIN704

TREASURY RECORD OF DEPOSITS
(GENERAL LEDGER)
Cash receipts edit/post listings, GMBA batches. FYE+1 3 FYE+4 IRS REG

31.6001-1€
FIN705

MISCELLANEOUS TAXES
Transfer tax, utility users tax, hotel occupancy
tax, parking lot tax. Maintained in paper format. FYE+3 None FYE+3 Dept. Policy Retention Codes
AA After Audit
AS After Settlement
AT At Termination
CL Close/Completion
CYE Current Year End
FYE Fiscal Year End
US Until Superseded

Rev 5/2026 Records Retention Schedule - Finance

RECORDS RETENTION SCHEDULE - FIRE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

FIRE CHIEF - ADMINISTRATION
FIRE108

FIRE PREVENTION OPERATIONAL REPORTS
Bulletins, memos and budget. 3 None 3 Dept. Policy
FIRE109

RIDE ALONG
Includes waivers and vaccination records. CYE+5 None CYE+5 Dept. Policy FIRE110

EMPLOYEE SUBPOENAS
Both paper and electronic format. CYE+2 None CYE+2 GC 34090 FIRE111 MUTUAL AID, STRATEGIC PLANS US+2 None US+2 GC 34090

EMERGENCY PREPAREDNESS
FIRE202

REGISTRATION FORMS - CERT CLASSES
Community Emergency Response Training. CYE+2 None CYE+2 GC 34090 FIRE203

LIABILITY WAIVER FORMS
Waivers and photo release forms for participants
in hands-on disaster and first aid training
programs.

CYE+3 None CYE+3 Dept. Policy

ACCOUNTING
FIRE302

AMBULANCE BILLING CORRESPONDENCE
Email tracking of letters of patients and replies,
copies of subpoenas for medical records, etc.

CYE+2 None CYE+2 GC 34090
FIRE303

FIRE INSPECTION FEE BILLING REPORTS
Reports downloaded and sent to Finance for
billing.

CYE+2 None CYE+2 GC 34090

DEPUTY CHIEF - OPERATIONS
FIRE401

INVENTORY
Equipment and supplies. CYE+2 None CYE+2 GC 34090

Rev 5/2026 Records Retention Schedule - Fire

RECORDS RETENTION SCHEDULE - FIRE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE

FIRE PREVENTION
FIRE503

FIRE PREVENTION OCCUPANCY FILES -

FIRE INSPECTION REPORTS
Notification of inspection on property / premises
and related reports; alarm and sprinkler
systems; window bar, hazardous materials
report, vegetation inspections, permits, plan
reviews, incident reports, tank removals,
citations and other prevention efforts.

Maintained
in paper format prior to 2009, then kept
electronically in Red Alert.

PERM None PERM Dept. Policy
FIRE504
FORM 850 COMMUNITY CARE LICENSING
Care facilities for children or adults. CYE+2 LOB+5 LOB+5 CFC 104.6

SUPPRESSION AND RESCUE SERVICES
FIRE601a

INVESTIGATIONS, EVIDENCE OF ARSON -
ARSON RESULTING IN HOMICIDE CL+6 PERM PERM P C 799
FIRE601b

INVESTIGATIONS, EVIDENCE OF ARSON -

ARSON RESULTING IN GREAT BODILY

HARM, INHABITED STRUCTURE OR

PROPERTY
CL+6 None CL +6 PC 800
FIRE602

INCIDENT REPORTS
Dispatch and daily logs. CL+3 None CL+3 GC 34090,
CCP 338
FIRE603

HAZARDOUS WASTE DISPOSAL
Documentation regarding handling and disposal
of hazardous waste. CYE+10 None CYE+10 Cal OSHA,
40CFR122.21

TRAINING AND EMERGENCY MEDICAL SERVICES
FIRE701

PERSONNEL TRAINING FILES
Probationary employees (JAC - Joint
Apprenticeship Committee). Maintained in both
paper and electronic format.
*Retention Note: If a complaint has been filed,
retain indefinitely in office.

AT+5 None AT+5* GC 12946

Rev 5/2026 Records Retention Schedule - Fire

RECORDS RETENTION SCHEDULE - FIRE
SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATION /

REFERENCE
FIRE702

SAFETY PERSONNEL - EXPOSURE

RECORDS SAMPLING RESULTS,

COLLECTION METHODOLOGY,

BACKGROUND REPORTS, LAB REPORTS,

AND WORKSHEETS
Kept by the Fire Department and not sent to HR.

Maintained in electronic format.

AT+30 None AT+30 29 CFR
1910.1020(d)(1)(i)
FIRE703

PATIENT CARE REPORT (CONFIDENTIAL)
Includes the patient care reports and against
medical advice/refusal of care. Maintained
electronically since at least 2019. Older files in
paper format.
5 35 40 Dept. Policy
FIRE705

ACADEMY RECRUITS
Includes training, examinations, manipulative
videos and other academy training records.

Maintained in paper format.

AT+7 None AT+7 Dept. Policy

WILDLAND URBAN INTERFACE (WUI)
FIRE801

CITATIONS
Carbon copy maintained with original given to
the resident. Uploaded to a third party
administrator for tracking and processing.

CL+2 None CL+2 GC 34090
FIRE802

DEFENSIBLE SPACE REPORTS
Inspections of residences. Maintained
electronically in a third party software system.

CYE+2 None CYE+2 GC 34090
FIRE803

PUBLIC COMPLAINT FORMS
Physical forms are scanned and kept in the G
Drive and uploaded to Fireside.

CL+2 None CL+2 GC 34090
Retention Codes
AT At Termination
CL Close/Completion
CYE Current Year End
US Until Superseded
LOB Life of Building

Rev 5/2026 Records Retention Schedule - Fire

RECORDS RETENTION SCHEDULE - HEALTH, HOUSING AND

COMMUNITY SERVICES

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATIONS &

REFERENCE

ADMINISTRATION & FISCAL SERVICES
HHS102

REQUEST FOR CERTIFIED COPY OF

BIRTH/DEATH RECORD
Maintained in paper format. Received by mail. 3 None 3 Dept. Policy HHS103

BIRTH AND DEATH CERTIFICATES
City’s copy will remain in office for 5 years.

Official record maintained in paper format and
scanned into OnBase. Division may print the
electronic version on bond paper for the public.
5 None 5
Per agreement with
Alameda County,
all original records
are transferred to
Alameda County
monthly
HHS104
PURCHASING RECORDS – GRANTS
Department requisitions, purchase orders,
request for encumbrance (fn-24), warehouse
requisitions. Maintained electronically since
2020, with some documents in mixed format
prior to 2020.

AE+2 12 AE+14 Dept. Policy
FIN113
GRANTS
Financial records of City-supported health and
social welfare programs, Federal housing grant
with an annual entitlement. Including but not
limited to: Community Development Block Grant
(CDBG), Community Services Block Grant
(CSBG), Title III - Support Services, Office of
Criminal Justice Planning (OCJP), community
crime resistance program, Energy Crisis
Intervention Program, funds to assist low-income
individuals to pay bills. Finance reconciles the
accounts and the departments maintain the
support information. Transferred from Finance in
2025.

AA 10 AA+10
OMB Circular A-
102, A-110, & A-
133,
GC 34090,
24CFR570.502,
24CFR85.42
HHS105
EMPLOYEE TIME SHEETS/CARDS –

GRANT RELATED
Includes application for leave of absence –leave
requests. Retain for grant fund audit and FEMA
reports. Maintained electronically since 2020,
with some documents in mixed format prior to
2020.

AE+2 12 AE+14 Dept. Policy
HHS106

PAYROLL REPORTS AND RELATED

RECORDS
Maintained electronically since 2020, with some
documents in mixed format prior to 2020.

AE+2 12 AE+14 Dept. Policy

Rev 5/2026 Records Retention Schedule - Health, Housing and Community Services

RECORDS RETENTION SCHEDULE - HEALTH, HOUSING AND

COMMUNITY SERVICES

SERIES

CODE RECORD SERIES DESCRIPTION RETAIN

IN OFFICE

OFFSITE

STORAGE DISPOSITION CITATIONS &

REFERENCE
HHS107

APPLICATION FOR DISPOSITION OF HUMAN

REMAINS
Application is approved and becomes the permit
for disposition of the remains. Maintained in
paper format.

CYE+2 None CYE+2 GC 34090
HHS208

POLICIES AND PROCEDURES - HEALTH

RELATED
All Health Promotion protocols - maintained by
the division - purged/updated as needed by the
division; one copy of each protocol maintained
permanently for historical purposes. Maintained
in both paper and electronic format.

PERM None PERM Dept. Policy
HHS222
STATE MEDICAL BILLINGS – TARGETED

CASE MANAGEMENT CLIENTS
Medi-Cal reimbursement program. Includes
client records subject to State and Federal audit.

Paper client files before 2017. Electronic health
records maintained in management system.

AA+3 7 10 Dept. Policy
HOUS309
STATE MEDICAL BILLINGS – CMAA -

FEDERAL
These records apply to Aging Services and
Public Health Divisions. Medi-Cal forms, bills,
checks, payments; client records, subject to
State and Federal audit (to be reviewed/pulled
after audit complete) Certified Medical Assistant
Association.

AA+3 7 10
Dept. Policy
42 CFR §433.322
Cooperative of
American
Physicians and the
California Medical
Association
PUBLIC HEALTH – CLIENT SERVICES
HHS201

CHILD HEALTH CONFERENCE CLINICAL

RECORDS (CHC)
*Retention Note: Retain records 7 years or one
year past age 18, whichever is longer.
1 6 7*
CA H&W Agency,
22 CA ADC
sec.75055
HHCS603

IMMUNIZATION CONSENT / REGISTRATION
FORMS
Consent forms for all immunizations - flu, etc.

Maintained in both paper and electronic format.
*Retention Note: Retain records for 3 years or
one year past age 18, whichever is longer.
3 None 3*
IMM-1240 Policy
per CA State
Immunization
Branch

Rev 5/2026 Records Retention Schedule - Health, Housing and Community Services