Corona City Council
November 5, 2025

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Motorola, within thirty (30) calendar days after such termination, an amount equal to 50% of the annually recurring charges as set forth in the pricing schedule for the period in all remaining years in the term of the Agreement.

Notwithstanding anything to the contrary, any up-front fees set forth in a pricing schedule are non-refundable. Upfront fees are the payments for the PremierOne/Flex (or applicable solution) Hardware and System Software, Organizational Change Management and Implementation Services as identified in the ordering document and payment milestones

5.8. INVOICING AND SHIPPING ADDRESSES. Invoices will be sent to the Customer at the following address:

Name:

Address:

Phone:

E-INVOICE. To receive invoices via email:

Customer Account Number:

Customer Accounts Payable Email:

Customer CC (optional) Email:

The address which is the ultimate destination where the Equipment will be delivered to Customer is:

Name:

Address:

The Equipment will be shipped to the Customer at the following address (insert if this information is known):

Name:

Address:

Phone:

Customer may change this information by giving written notice to Motorola.

5.9. Delivery, Title and Risk of Loss. Motorola will provide to Customer the Products set forth in a Proposal, in accordance with the terms of the Agreement. Motorola will, using commercially reasonable practices, pack the ordered Equipment and ship such Equipment to the Customer address set forth in Section 5.8 or otherwise provided by Customer in writing, using a carrier selected by Motorola.

Notwithstanding the foregoing and unless otherwise stated in a Equipment Lease - Purchase Agreement, Delivery of Equipment (and any incorporated Licensed Software) will occur, and title and risk of loss for the Equipment will pass to Customer, upon shipment by Motorola in accordance with ExWorks, Motorola’s premises (Incoterms 2020).

Customer will pay all shipping costs, taxes, and other charges applicable to the shipment and import or export of the Products and Services, as applicable, and Customer will be responsible for reporting the Products for personal property tax purposes.

Delivery of Licensed Software for installation on Equipment or Customer-Provided Equipment will occur upon the earlier of (a) electronic delivery of the Licensed Software by Motorola, or (b) the date Motorola otherwise makes the Licensed Software available for download or use by Customer. If agreed upon in a Proposal, Motorola will also provide Services related to such Products. Title to Licensed Software will not pass to Customer at any time. Delivery of SaaS Products will occur when the Services are made available to Customer.

5.10. Delays. Any shipping dates set forth in a Proposal are approximate. While Motorola will make reasonable efforts to ship Products by any such estimated shipping date, Motorola will not be liable for any delay or related damages to Customer. Time for Delivery will not be of the essence, and delays will not constitute grounds for cancellation, penalties, termination, or a refund.

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5.11. Future Regulatory Requirements. The Parties acknowledge and agree that certain Products (for example, cyber services) are in evolving technological areas and therefore, laws and regulations regarding Products may change.

Changes to existing Products required to achieve regulatory compliance may be available for an additional fee. Any required changes may also impact the price for Products.

5.12. Resale of Equipment. Equipment may contain embedded Licensed Software. If Customer desires to sell its used Equipment to a third party, Customer must first receive prior written authorization from Motorola, which will not be unreasonably denied, and obtain written acceptance of the applicable Licensed Software license terms, including the obligation to pay relevant license fees, from such third party. Customer will take appropriate security measures when disposing of Equipment, including the deletion of all data stored in the Equipment.

6. Sites; Customer-Provided Equipment; Non-Motorola Materials.

6.1. Access to Sites. Customer will be responsible for providing all necessary permits, licenses, and other approvals necessary for the performance, installation and use of the Products at each applicable Site, including for Motorola to perform its obligations hereunder, and for facilitating Motorola’s access to the Sites. No waivers of liability will be imposed on Motorola or its subcontractors by Customer or others at Customer facilities or other Sites, but if and to the extent any such waivers are imposed, the Parties agree such waivers are void.

6.2. Site Conditions. Customer will ensure that (a) all Sites are safe and secure, (b) Site conditions meet all applicable industry and legal standards (including standards promulgated by OSHA or other governmental or regulatory bodies), (c) to the extent applicable, Sites have adequate physical space, air conditioning, and other environmental conditions, electrical power outlets, distribution, equipment, connections, and telephone or other communication lines (including modem access and interfacing networking capabilities), and (d) Sites are suitable for the installation, use, and maintenance of the Products. This Agreement is predicated upon normal soil conditions as defined by the version of E.I.A. standard RS-222 in effect on the Effective Date.

6.3. Site Issues. Upon its request, which will not be unreasonably denied, Motorola will have the right to inspect the Sites and advise Customer of any deficiencies or non-conformities with the requirements of this Section 6 – Sites; Customer-Provided Equipment; Non-Motorola Materials. If Motorola or Customer identifies any deficiencies or non-conformities, Customer will promptly remediate such issues or the Parties will select a replacement Site. If a Party determines that a Site identified in a Proposal is not acceptable or desired, the Parties will cooperate to investigate the conditions and select a replacement Site or otherwise adjust the installation plans and specifications as necessary. A change in Site or adjustment to the installation plans and specifications may cause a change in the Fees or performance schedule under the applicable Proposal.

6.4. Customer-Provided Equipment. Customer will be responsible, at its sole cost and expense, for providing and maintaining the Customer-Provided Equipment in good working order. Customer represents and warrants that it has all rights in Customer-Provided Equipment to permit Motorola to access and use the applicable Customer-Provided Equipment to provide the Products under this Agreement, and such access and use will not violate any laws or infringe any third-party rights (including intellectual property rights). Customer (and not Motorola) will be fully liable for Customer-Provided Equipment, and Customer will immediately notify Motorola of any Customer-Provided Equipment damage, loss, change, or theft that may impact Motorola’s ability to provide the Products under this Agreement, and Customer acknowledges that any such events may cause a change in the Fees or performance schedule under the applicable Proposal.

6.5. Non-Motorola Materials. In certain instances, Customer may be permitted to access, use, or integrate Non-Motorola Materials with or through the Products. If Customer accesses, uses, or integrates any Non-Motorola Materials with the Products, Customer will first obtain all necessary rights and licenses to permit Customer’s and its Authorized Users’ use of the Non-Motorola Materials in connection with the Products. Customer will also obtain the necessary rights for Motorola to use such Non-Motorola Materials in connection with providing the Products, including the right for Motorola to access, store, and process such Non-Motorola Materials (e.g., in connection with SaaS Products), and to otherwise enable interoperation with the Products. Customer represents and warrants that it will obtain the foregoing rights and licenses prior to accessing, using, or integrating the applicable Non-Motorola Materials with the Products, and that Customer and its Authorized Users will comply with any terms and conditions applicable to such Non-Motorola Materials. If any Non-Motorola Materials requires access to Customer Data, Customer hereby

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authorizes Motorola to allow the provider of such Non-Motorola Materials to access Customer Data, in connection with the interoperation of such Non-Motorola Materials with the Products.

6.6. Customer acknowledges and agrees that Motorola is not responsible for, and makes no representations or warranties with respect to, the Non-Motorola Materials (including any disclosure, modification, or deletion of Customer Data resulting from use of Non-Motorola Materials or failure to properly interoperate with the Products). If Customer receives notice that any Non-Motorola Materials must be removed, modified, or disabled within the Products, Customer will promptly do so. Motorola will have the right to disable or remove Non-Motorola Materials if Motorola believes a violation of law, third-party rights, or Motorola’s policies is likely to occur, or if such Non-Motorola Materials poses or may pose a security or other risk or adverse impact to the Products, Motorola, Motorola’s systems, or any third party (including other Motorola customers).

6.7. Motorola may provide certain Non-Motorola Materials as an authorized sales representative of a third party as set out in a Proposal. As an authorized sales representative, the third party’s terms and conditions will apply to any such sales. Any orders for such Non-Motorola Materials will be fulfilled by the third party.

6.8. End User Licenses. Notwithstanding any provision to the contrary in the Agreement, certain Non-Motorola Materials software are governed by a separate license, EULA, or other agreement, including terms governing third-party equipment or software, such as open source software, included in the Products. Customer will comply, and ensure its Authorized Users comply, with any such additional terms applicable to third-party equipment or software. Certain third party flow-down terms applicable to Motorola Products may apply.

6.9. Prohibited Use. Customer will not integrate or use, or permit a third party or an Authorized User to integrate or use, any Non-Motorola Materials with or in connection with a Software System or other Licensed Software provided by Motorola under this Agreement, without the express written permission of Motorola.

6.10. API and Client Support. Motorola will use reasonable efforts to maintain its Application Programming Interfaces (APIs) for each Software System, understanding that APIs will evolve. Motorola will support each API version for 6 months after introduction but may discontinue support with reasonable notice or without notice if a security risk is present. For Licensed Software requiring a local client installation, Customer is responsible for installing the current version. Motorola will support each client version for 45 days after its release but may update the client at any time, and does not guarantee support for prior client versions.

7. Representations and Warranties.

7.1. Mutual Representations and Warranties. Each Party represents and warrants to the other Party that (a) it has the right to enter into, and execute, the Agreement and perform its obligations hereunder, and (b) the Agreement will be binding on such Party.

7.2. System Warranty. Subject to the disclaimers and exclusions below, Motorola represents and warrants that, on the date of System Acceptance (for Communications Systems), System Completion Date (for Software Systems), or Delivery, as applicable (a) the Communications System will perform in accordance with the descriptions in the applicable Proposal in all material respects, (b) the Software System will perform in accordance with the descriptions in the applicable Proposals in all material respects, and (c) if Customer has purchased any Licensed Software (but, for clarity, excluding SaaS Products) as part of such Communications System or Software System, the warranty period applicable to such Licensed Software will continue for a period of one (1) year commencing upon System Acceptance, System Completion, or date the Licensed Software is delivered (the “Warranty Period”).

7.3. Communications Systems. During the Warranty Period, in addition to warranty services, Motorola will provide Maintenance and Support Services for the Equipment and support for the Motorola Licensed Software in Communication Systems pursuant to the applicable maintenance and support Proposal. Support for the Licensed Software will be in accordance with Motorola's established Software Support Policy (“SwSP”). If Customer wishes to purchase (a) additional Maintenance and Support Services during the Warranty Period; or (b) continue or expand maintenance, software support, installation, and/or Motorola’s LMS after the Warranty Period, Motorola will provide the description of and pricing for such services in a separate proposal document and such terms will be agreed upon

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in a Proposal. Unless otherwise agreed by the Parties in writing, the terms and conditions of the MSLMA referenced in Section 3.2.2 will govern the provision of such Services.

7.4. SaaS. SaaS Products do not qualify for the System Warranty above.

7.5. Motorola Warranties - Services. Subject to the disclaimers and exclusions below, Motorola represents and warrants that (a) Services will be provided in a good and workmanlike manner and will conform in all material respects to the descriptions in the applicable Proposal; and (b) for a period of ninety (90) days commencing upon the Service Completion Date for one-time Services, the Services will be free of material defects in materials and workmanship.

Other than as set forth in subsection (a) above, recurring Services are not warranted but rather will be subject to the requirements of the applicable Addendum or Proposal.

7.6. Motorola Warranties - Equipment. Subject to the disclaimers and exclusions set forth below, (a) for a period of one (1) year commencing upon the Delivery of Motorola-manufactured Equipment under Section 5.9 – Delivery, Title and Risk of Loss, Motorola represents and warrants that such Motorola-manufactured Equipment, under normal use, will be free from material defects in materials and workmanship; and (b) the warranties applicable to Motorolamanufactured Equipment set forth in herein shall be applicable to all radio Equipment purchased hereunder whether or not such Equipment was manufactured by Motorola.

7.7. Warranty Claims; Remedies. To assert a warranty claim, Customer must notify Motorola in writing of the claim prior to the expiration of any warranty period set forth in this Agreement. Unless a different remedy is otherwise expressly set forth herein, upon receipt of such claim, Motorola will investigate the claim and use commercially reasonable efforts to repair or replace any confirmed materially non-conforming Product or re-perform any non-conforming Service, at its option. Such remedies are Customer’s sole and exclusive remedies for Motorola’s breach of a warranty. Motorola’s warranties are extended by Motorola to Customer only, and are not assignable or transferable.

7.8. Pass-Through Warranties. Notwithstanding any provision of this Agreement to the contrary, Motorola will have no liability for third-party software or hardware provided by Motorola; provided, however, that to the extent offered by third-party providers of software or hardware and to the extent permitted by law, Motorola will pass through express warranties provided by such third parties.

7.9. WARRANTY DISCLAIMER. EXCEPT FOR THE EXPRESS AND PASS THROUGH WARRANTIES IN THIS AGREEMENT, PRODUCTS AND SERVICES PURCHASED HEREUNDER ARE PROVIDED “AS IS” AND WITH ALL FAULTS. WARRANTIES SET FORTH IN THE AGREEMENT ARE THE COMPLETE WARRANTIES FOR THE

PRODUCTS AND SERVICES AND MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS,

EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, NON-INFRINGEMENT, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND QUALITY. MOTOROLA DOES NOT REPRESENT OR

WARRANT THAT USE OF THE PRODUCTS AND SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR FREE OF SECURITY VULNERABILITIES, OR THAT THEY WILL MEET CUSTOMER’S PARTICULAR REQUIREMENTS.

7.10. ADDITIONAL WARRANTY EXCLUSIONS. NOTWITHSTANDING ANY PROVISION OF THE AGREEMENT TO THE

CONTRARY, MOTOROLA WILL HAVE NO LIABILITY FOR (A) DEFECTS IN OR DAMAGE TO PRODUCTS

RESULTING FROM USE OTHER THAN IN THE NORMAL AUTHORIZED MANNER, OR FROM ACCIDENT, LIQUIDS, OR NEGLECT; (B) TESTING, MAINTENANCE, REPAIR, INSTALLATION, OR MODIFICATION BY PARTIES OTHER THAN MOTOROLA; (C) CUSTOMER’S OR ANY AUTHORIZED USER’S FAILURE TO COMPLY WITH INDUSTRY AND OSHA OR OTHER LEGAL STANDARDS; (D) DAMAGE TO RADIO ANTENNAS, UNLESS CAUSED BY DEFECTS IN MATERIAL OR WORKMANSHIP; (E) EQUIPMENT WITH NO SERIAL NUMBER; (F) BATTERIES OR CONSUMABLES; (G) FREIGHT COSTS FOR SHIPMENT TO REPAIR DEPOTS; (H) COSMETIC DAMAGE THAT DOES NOT AFFECT OPERATION; (I) NORMAL WEAR AND TEAR; (J) ISSUES OR

OBSOLESCENCE OF LICENSED SOFTWARE DUE TO CHANGES IN CUSTOMER OR AUTHORIZED USER REQUIREMENTS, EQUIPMENT, OR SYSTEMS; (K) TRACKING AND LOCATION-BASED SERVICES; OR (L) BETA SERVICES.

8. Indemnification.

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8.1. General Indemnity. Motorola will defend, indemnify, and hold Customer harmless from and against any and all damages, losses, liabilities, and expenses (including reasonable fees and expenses of attorneys) arising from any actual third-party claim, demand, action, or proceeding (“Claim”) for personal injury, death, or direct damage to tangible property to the extent caused by Motorola’s negligence, gross negligence or willful misconduct while performing its duties under this Agreement, except to the extent the claim arises from Customer’s negligence or willful misconduct. Motorola’s duties under this Section 8.1 – General Indemnity are conditioned upon: (a) Customer promptly notifying Motorola in writing of the Claim; (b) Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise to the extent allowed by applicable law; and (c) Customer cooperating with Motorola and, if requested by Motorola, providing reasonable assistance in the defense of the Claim.

8.2. Intellectual Property Infringement. Motorola will defend Customer against any third-party claim alleging that a Motorola-developed or manufactured Product (the “Infringing Product”) directly infringes a United States patent or copyright (“Infringement Claim”), and Motorola will pay all damages awarded against Customer by a court of competent jurisdiction for an Infringement Claim, or agreed to in writing by Motorola in settlement of an Infringement Claim. Motorola’s duties under this Section 8.2 – Intellectual Property Infringement are conditioned upon: (a) Customer promptly notifying Motorola in writing of the Infringement Claim; (b) Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise; and (c) Customer cooperating with Motorola and, if requested by Motorola, providing reasonable assistance in the defense of the Infringement Claim.

8.2.1. If an Infringement Claim occurs, or in Motorola’s opinion is likely to occur, Motorola may at its option and expense:
(a) procure for Customer the right to continue using the Infringing Product; (b) replace or modify the Infringing Product so that it becomes non-infringing; or (c) grant Customer (i) a prorated refund of any amounts pre-paid for the Infringing Product (if the Infringing Product is Licensed Software) or (ii) a credit for the Infringing Product, less a reasonable charge for depreciation (if the Infringing Product is Equipment, including Equipment with embedded Licensed Software).

8.2.2. In addition to the other damages disclaimed under this Agreement, Motorola will have no duty to defend or indemnify Customer for any Infringement Claim that arises from or is based upon: (a) Customer Data, CustomerProvided Equipment, Non-Motorola Materials, or third-party equipment, hardware, software, data, or other thirdparty materials; (b) the combination of the Product with any products or materials not provided by Motorola; (c) a Product designed, modified, or manufactured in accordance with Customer’s designs, specifications, guidelines or instructions, provided that Motorola has notified Customer that Customer’s designs, specifications, guidelines or instructions may result in an Infringement Claim; (d) a modification of the Product by a party other than Motorola; (e) use of the Product in a manner for which the Product was not designed or that is inconsistent with the terms of this Agreement; or (f) the failure by Customer to use or install an update to the Product that is intended to correct the claimed infringement. In no event will Motorola’s liability resulting from an Infringement Claim extend in any way to any payments due on a royalty basis, other than a reasonable royalty based upon revenue derived by Motorola from Customer from sales or license of the Infringing Product.

8.2.3. This Section 8.2 – Intellectual Property Infringement provides Customer’s sole and exclusive remedies and Motorola’s entire liability in the event of an Infringement Claim.

8.3. Customer Indemnity. To the extent allowed by applicable law, Customer will defend, indemnify, and hold Motorola and its subcontractors, subsidiaries and other affiliates harmless from and against any and all damages, losses, liabilities, and expenses (including reasonable fees and expenses of attorneys) arising from any actual or threatened third-party claim, demand, action, or proceeding arising from or related to (a) Customer-Provided Equipment, Customer Data, or Non-Motorola Materials, including any claim, demand, action, or proceeding alleging that any such equipment, data, or materials (or the integration or use thereof with the Products) infringes or misappropriates a third-party intellectual property or other right, violates applicable law, or breaches the Agreement; (b) CustomerProvided Equipment’s failure to meet the minimum requirements set forth in the applicable Documentation or match the applicable specifications provided to Motorola by Customer in connection with the Products; (c) Customer’s (or its service providers, agents, employees, or Authorized User’s) negligence or willful misconduct; and (d) Customer’s or its Authorized User’s breach of this Agreement. This indemnity will not apply to the extent any such claim is caused by Motorola’s use of Customer-Provided Equipment, Customer Data, or Non-Motorola Materials in violation of the

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Agreement. Motorola will give Customer prompt, written notice of any claim subject to the foregoing indemnity.

Motorola will, at its own expense, cooperate with Customer in its defense or settlement of the claim.

9. Limitation of Liability.

9.1. EXCEPT FOR PERSONAL INJURY OR DEATH OR INFRINGEMENT CLAIMS, THE TOTAL AGGREGATE

LIABILITY OF MOTOROLA, ITS AFFILIATES, AND ITS AND THEIR RESPECTIVE OFFICERS, DIRECTORS,

EMPLOYEES, SUBCONTRACTORS, AGENTS, SUCCESSORS, AND ASSIGNS (COLLECTIVELY, THE “MOTOROLA PARTIES”), WHETHER BASED ON A CLAIM IN CONTRACT OR IN TORT, LAW OR EQUITY,

RELATING TO OR ARISING OUT OF THE AGREEMENT WILL NOT EXCEED THE FEES, OR PORTION OF FEES, RELATED TO THE PRODUCT UNDER WHICH THE CLAIM AROSE. WITH RESPECT TO ANY RECURRING SERVICES, THE MOTOROLA PARTIES’ TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS

RELATED TO SUCH RECURRING SERVICES WILL NOT EXCEED THE TOTAL FEES PAID FOR THE APPLICABLE PRODUCT DURING THE CONSECUTIVE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT FROM WHICH THE FIRST CLAIM AROSE. EXCEPT FOR PERSONAL INJURY OR

DEATH, THE MOTOROLA PARTIES WILL NOT BE LIABLE IN CONNECTION WITH THIS AGREEMENT (WHETHER UNDER MOTOROLA’S INDEMNITY OBLIGATIONS, A CAUSE OF ACTION FOR BREACH OF

CONTRACT, UNDER TORT THEORY, OR OTHERWISE) FOR ANY INDIRECT, INCIDENTAL, SPECIAL,

EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES OR DAMAGES FOR LOST PROFITS OR

REVENUES, EVEN IF MOTOROLA HAS BEEN ADVISED BY CUSTOMER OR ANY THIRD PARTY OF THE

POSSIBILITY OF SUCH DAMAGES OR LOSSES AND WHETHER OR NOT SUCH DAMAGES OR LOSSES ARE FORESEEABLE.

9.2. EXCLUSIONS FROM LIABILITY. NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT,

MOTOROLA WILL HAVE NO LIABILITY FOR DAMAGES ARISING OUT OF (A) CUSTOMER DATA, INCLUDING ITS TRANSMISSION TO MOTOROLA, OR ANY OTHER DATA AVAILABLE THROUGH THE PRODUCTS; (B) CUSTOMER-PROVIDED EQUIPMENT OR SITES; NON-MOTOROLA MATERIALS; THIRD-PARTY EQUIPMENT, HARDWARE, SOFTWARE, DATA, OR CONTENT; OR UNKNOWN OR UNAUTHORIZED COMBINATION OF PRODUCTS AND SERVICES; (C) LOSS OF DATA, HACKING, RANSOMWARE, THIRD-PARTY ATTACKS OR DEMANDS; (D) MODIFICATION OF PRODUCTS NOT AUTHORIZED BY MOTOROLA; ( (F) DATA RECOVERY SERVICES OR DATABASE MODIFICATIONS; OR (G) CUSTOMER’S OR ANY AUTHORIZED USER’S BREACH OF THIS AGREEMENT OR MISUSE OF THE PRODUCTS.

IN ADDITION TO THE FOREGOING EXCLUSIONS FROM DAMAGES, AND NOTWITHSTANDING ANY

PROVISION OF THE AGREEMENT TO THE CONTRARY, MOTOROLA WILL HAVE NO LIABILITY FOR (A) INTERRUPTION OR FAILURE OF CONNECTIVITY, VULNERABILITIES, OR SECURITY EVENTS; (B) DISRUPTION OF OR DAMAGE TO CUSTOMER’S OR THIRD PARTIES’ SYSTEMS, EQUIPMENT, OR DATA,

INCLUDING DENIAL OF ACCESS TO USERS, OR SHUTDOWN OF SYSTEMS CAUSED BY INTRUSION DETECTION SOFTWARE OR HARDWARE; (C) AVAILABILITY OR ACCURACY OF ANY DATA AVAILABLE THROUGH SOFTWARE-AS-A-SERVICE, OR INTERPRETATION, USE, OR MISUSE THEREOF; (D) TRACKING AND LOCATION-BASED SERVICES; OR (E) BETA SERVICES.

9.3. Statute of Limitations. Customer may not bring any claims against a Motorola Party in connection with this Agreement or the Products and Services more than one (1) year after the date of accrual of the cause of action, unless otherwise allowed under applicable California law.

10. Confidentiality.

10.1. Confidential Information. Customer and Motorola agree that, subject to any applicable freedom of information or public records legislation, Motorola’s Confidentiality Terms apply to information shared between the Parties.

11. Proprietary Rights; Data; Feedback.

11.1. Motorola Materials. Customer acknowledges that Motorola may use or provide Customer with access to “Motorola Materials”. Except when Motorola has expressly transferred title or other interest to Customer in writing, the Motorola Materials are the property of Motorola or its licensors, and Motorola or its licensors retain all right, title and interest

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in and to the Motorola Materials (including, all rights in patents, copyrights, trademarks, trade names, trade secrets, know-how, other intellectual property and proprietary rights, and all associated goodwill and moral rights).

This Agreement does not grant to Customer any shared development rights in or to any Motorola Materials or other intellectual property, and Customer agrees to execute any documents and take any other actions reasonably requested by Motorola to effectuate the foregoing. Motorola and its licensors reserve all rights not expressly granted to Customer, and no rights, other than those expressly granted herein, are granted to Customer by implication, estoppel or otherwise. Customer will not modify, disassemble, reverse engineer, derive source code or create derivative works from, merge with other software, distribute, sublicense, sell, or export the Products and Services or other Motorola Materials, or permit any third party to do so.

11.2. Ownership of Customer Data. Customer retains all right, title and interest, including intellectual property rights, if any, in and to Customer Data. Motorola acquires no rights to Customer Data except those rights granted under this Agreement including the right to Process (as defined in the DPA) and use the Customer Data as set forth in the DPA.

11.3. Feedback. Any Feedback provided by Customer is entirely voluntary, and will not create any confidentiality obligation for Motorola, even if designated as confidential by Customer. Motorola may use, reproduce, license, and otherwise distribute and exploit the Feedback without any obligation or payment to Customer or Authorized Users and Customer represents and warrants that it has obtained all necessary rights and consents to grant Motorola the foregoing rights.

11.4. Improvements; Products and Services. The Parties agree that, notwithstanding any provision of this Agreement to the contrary, all fixes, modifications and improvements to the Services or Products conceived of or made by or on behalf of Motorola that are based either in whole or in part on the Feedback, Customer Data, or Service Use Data (or otherwise) are the exclusive property of Motorola and all right, title and interest in and to such fixes, modifications or improvements will vest solely in Motorola. Customer agrees to execute any written documents necessary to assign any intellectual property or other rights it may have in such fixes, modifications or improvements to Motorola.

12. Acceptance

12.1. Intentionally omitted

13. Force Majeure; Delays Caused by Customer.

13.1. Force Majeure. Except for Customer’s payment obligations hereunder, neither Party will be responsible for nonperformance or delayed performance due to events outside of its reasonable control. If performance will be significantly delayed, the affected Party will provide notice to the other Party, and the Parties will agree (in writing) upon a reasonable extension to any applicable performance schedule.

13.2. Delays Caused by Customer. Motorola’s performance of the Products will be excused for delays caused by Customer or its Authorized Users or subcontractors, or by failure of any assumptions set forth in this Agreement (including in any Addendum or Proposal). In the event of a delay under this Section 13.2 – Delays Caused by Customer, (a) Customer will continue to pay the Fees as required hereunder, (b) the Parties will agree (in writing) upon a reasonable extension to any applicable performance schedule, and (c) Customer will compensate Motorola for its out-of-pocket costs incurred due to the delay (including those incurred by Motorola’s affiliates, vendors, and subcontractors).

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14. Disputes. The Parties will use the following procedure to resolve any disputes relating to or arising out of this Agreement (each, a “Dispute”):

14.1. Governing Law. All matters relating to or arising out of the Agreement are governed by the laws of the State of Illinois, unless Customer is the United States Government (or an agency thereof) or a state government or state agency or local municipality within the United States, in which case all matters relating to or arising out of the Agreement will be governed by the laws of the State in which the Products and Services are provided. The terms of the U.N.

Convention on Contracts for the International Sale of Goods and the Uniform Computer Information Transactions Act will not apply.

14.2. Negotiation; Mediation. The Parties will attempt to timely resolve the Dispute promptly through good faith negotiations. Either Party may initiate dispute resolution procedures by sending a notice of Dispute (“Notice of Dispute”) to the other Party. The Parties will choose an independent mediator within thirty (30) days of such Notice of Mediation. Neither Party may unreasonably withhold consent to the selection of a mediator, but if the Parties are unable to agree upon a mediator, either Party may request that the American Arbitration Association nominate a mediator. Each Party will bear its own costs of mediation, but the Parties will share the cost of the mediator equally.

Unless otherwise agreed in writing, all in person meetings under this Section 14.2 – Negotiation; Mediation will take place in Chicago, Illinois, unless Customer is the United States Government (or an agency thereof) or a state government or state agency or local municipality within the United States, in which case all in person meetings under this Section 14.2 – Negotiation; Mediation will take place in the State in which the Products and Services are provided, and all communication relating to the Dispute resolution will be maintained in strict confidence by the Parties. Notwithstanding the foregoing, any Dispute arising from or relating to Motorola’s intellectual property rights must be decided by a court of competent jurisdiction, in accordance with Section 14.3 – Litigation, Venue, Jurisdiction below.

14.3. Litigation, Venue, Jurisdiction. If the Dispute has not been resolved by mediation within sixty (60) days from the Notice of Mediation, either Party may submit the Dispute exclusively to a court in Cook County, Illinois, or in the case the Customer is the United States, a state agency, or local municipality, then the appropriate court in the State in which the Products and Services are provided. Each Party expressly consents to the exclusive jurisdiction of such courts for resolution of any Dispute and to enforce the outcome of any mediation.

15. General.

15.1. Compliance with Laws. Each Party will comply with applicable laws in connection with the performance of its obligations under this Agreement, including that Customer will ensure its and its Authorized Users’ use of the Products complies with law (including privacy laws), and Customer will obtain any FCC, FAA, and other licenses or authorizations (including licenses or authorizations required by foreign regulatory bodies) required for its and its Authorized Users’ use of the Products. Motorola may, at its discretion, cease providing or otherwise modify Products (or any terms related thereto in an Addendum or Proposal), in order to comply with any changes in applicable law.

15.2. Audit; Monitoring. Motorola will have the right to monitor and audit use of the Products, including an audit of total user licenses credentialed by Customer for any Licensed Software or SaaS Products, which may also include access by Motorola to Customer Data and Service Use Data. Customer will provide notice of such monitoring to its Authorized Users and obtain any required consents, including individual end users, and will cooperate with Motorola in any monitoring or audit. Customer will maintain during the Term, and for two (2) years thereafter, accurate records relating to any licenses granted under this Agreement to verify compliance with this Agreement. Motorola or a third party (“Auditor”) may inspect Customer’s and, as applicable, Authorized Users’ premises, books, and records.

Motorola will pay expenses and costs of the Auditor, unless Customer is found to be in violation of the terms of the Agreement, in which case Customer will be responsible for such expenses and costs. In the event Motorola determines that Customer’s usage of the Licensed Software or SaaS Product exceeded the number of licenses purchased by Customer at a given time, Motorola may invoice Customer for the additional licenses used by Customer, pro-rated for each additional license from the date such license was activated, and Customer will pay such invoice in accordance with the payment terms in the Agreement.

15.3. Assignment and Subcontracting. Neither Party may assign or otherwise transfer this Agreement without the prior written approval of the other Party. Motorola may assign or otherwise transfer this Agreement or any of its rights or obligations under this Agreement without consent (a) for financing purposes, (b) in connection with a merger,

Corona Police Department
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JAMIER\15000.00005\10315096.1
acquisition or sale of all or substantially all of its assets, (c) as part of a corporate reorganization, or (d) to a subsidiary corporation. Subject to the foregoing, this Agreement will be binding upon the Parties and their respective successors

Corona Police Department
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and assigns. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement.

15.4. Waiver. A delay or omission by either Party to exercise any right under this Agreement will not be construed to be a waiver of such right. A waiver by either Party of any of the obligations to be performed by the other, or any breach thereof, will not be construed to be a waiver of any succeeding breach or of any other obligation. All waivers must be in writing and signed by the Party waiving its rights.

15.5. Severability. If any provision of the Agreement is found by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable, such provision will be deemed to be modified to reflect as nearly as possible the original intentions of the Parties in accordance with applicable law. The remaining provisions of this Agreement will not be affected, and each such provision will be valid and enforceable to the full extent permitted by applicable law.

15.6. Independent Contractors. Each Party will perform its duties under this Agreement as an independent contractor. The Parties and their personnel will not be considered to be employees or agents of the other Party. Nothing in this Agreement will be interpreted as granting either Party the right or authority to make commitments of any kind for the other. This Agreement will not constitute, create, or be interpreted as a joint venture, partnership, or formal business organization of any kind.

15.7. Third-Party Beneficiaries. The Agreement is entered into solely between, and may be enforced only by, the Parties.

Each Party intends that the Agreement will not benefit, or create any right or cause of action in or on behalf of, any entity other than the Parties. Notwithstanding the foregoing, a licensor or supplier of third-party software included in the software Products will be a direct and intended third-party beneficiary of this Agreement.

15.8. Interpretation. The section headings in this Agreement are included only for convenience The words “including” and “include” will be deemed to be followed by the phrase “without limitation”. This Agreement will be fairly interpreted in accordance with its terms and conditions and not for or against either Party.

15.9. Notices. Notices required under this Agreement to be given by one Party to the other must be in writing and either personally delivered or sent to the address provided by the other Party by certified mail, return receipt requested and postage prepaid (or by a recognized courier service, such as FedEx, UPS, or DHL), and will be effective upon receipt.

15.10. Cumulative Remedies. Except as specifically stated in this Agreement, all remedies provided for in this Agreement will be cumulative and in addition to, and not in lieu of, any other remedies available to either Party at law, in equity, by contract, or otherwise. Except as specifically stated in this Agreement, the election by a Party of any remedy provided for in this Agreement or otherwise available to such Party will not preclude such Party from pursuing any other remedies available to such Party at law, in equity, by contract, or otherwise.

15.11. Survival. The following provisions will survive the expiration or termination of this Agreement for any reason: Section

3.5 – Customer Obligations; Section 4.6 – Effect of Termination or Expiration; Section 5 – Payment and Invoicing; Section 7.9 – Warranty Disclaimer; Section 7.10 - Additional Warranty Exclusions; Section 8.3 – Customer Indemnity; Section 9 – Limitation of Liability; Section 10 – Confidentiality; Section 11 – Proprietary Rights; Data; Feedback; Section 13 – Force Majeure; Delays Caused by Customer; Section 14 – Disputes; and Section 15 – General.

15.12. Entire Agreement. This Agreement, including all Addenda, and Proposals, constitutes the entire agreement of the Parties regarding the subject matter hereto, and supersedes all previous agreements, proposals, and understandings, whether written or oral, relating to this subject matter. This Agreement may be executed in multiple counterparts, and will have the same legal force and effect as if the Parties had executed it as a single document.

The Parties may sign in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a signature, will be treated, and will have the same effect as an original signature, and will have the same effect, as an original signed copy of this document. This Agreement may be amended or modified only by a written instrument signed by authorized representatives of both Parties. The preprinted terms and conditions found on any Customer purchase order, acknowledgment, or other form will not be considered an amendment or modification or part of this Agreement, even if a representative of each Party signs such document.

The Parties hereby enter into this MCA as of the Effective Date.

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Motorola Solutions, Inc. Customer:

By: By:

Name: Name:

Title: Title:

Date: Date:

DATE: 11/05/2025
TO: Honorable Mayor and City Council Members
FROM: Economic Development Department
2025-420

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

FIRST AMENDMENT TO THE PROFESSONAL SERVICES AGREEMENT WITH SVA

ARCHITECTS AND BUDGET APPROPRIATION FOR THE NORTH MALL

ARCHITECTURAL SERVICES
EXECUTIVE SUMMARY:

This staff report asks the City Council to approve a First Amendment to the Professional Services Agreement with SVA Architects to provide architectural design and technical analysis services for the North Mall redevelopment project and a budget appropriation to fund the project.

RECOMMENDED ACTION:

That the City Council:
a. Approve the First Amendment to the Professional Services Agreement with SVA Architects in the amount of $1,482,150 for Architectural Services for the North Mall Development.
b. Authorize the City Manager, or his designee, to execute the First Amendment to the Professional Services Agreement with SVA Architects in the amount of $1,482,150 including any non-substantive extensions, change order, and amendments to 10% of the agreement amount, as authorized in Corona Municipal Code Section 3.08.070(I).

c. Authorize the City Manager, or his designee, to issue a change order to the on-call purchase order with SVA Architects (B260001) for a total purchase order amount of $1,482,150.
d. Authorize an appropriation in the amount of $982,150 from the Measure X Fund 120 to the North Corona Mall Acquisition/Improvements, Operating and Maintenance Project No.78390.

BACKGROUND & HISTORY:

The North Mall site, located at the Northeast corner of 6th and Main Streets has a site area of approximately, 9.6 acres and 7.7 acres of developable area. With strong direction from the Council and significant community input over multiple years, it was identified as a critical catalytic project of the City’s long-term Downtown Revitalization vision, as outlined in the 2020–2040 General Plan, the 2022 Downtown Revitalization Plan, and the adopted Downtown Design Guidelines. Recognized as a strategic infill opportunity, the site is envisioned to become a pedestrian-oriented, mixed-use destination that serves as a cultural, residential, and economic hub for the community. The ultimate goal for this project is to spur an overall redevelopment effort within the core of the historic Corona to rebuild a vibrant downtown.

Since 2004 the City has been working to acquire properties within the North Mall, to reassemble the fragmented ownership and facilitate the redevelopment and revitalization of this key downtown property. The City has assembled a site of sufficient size to deliver a catalytic project to assist in the revitalization of downtown.

In May 2025, a conceptual master planning study for the site was prepared with the assistance of an architectural consultant, Arcadis, providing four development options with varying levels of intensity. The intent of these scenarios is to frame potential buildout configurations and inform policy direction from the City Council on future entitlement and implementation efforts.

On July 2, 2025, the Council reviewed these four development scenarios for the redevelopment of the North Mall and provided direction to staff on the scope and scale of the new development, with a target of approximately 105,000-140,000 square feet of retail and commercial space, with a hotel and approximately 250-400 residential units, including a mix of for-sale and for-rent residential units, including a portion designated as workforce housing.

This project will serve as a model for continued private redevelopment in the area for decades to come. Thus there is a need to design this project in a thoughtful manner to provide an example for the projects that will follow and reinforce the revitalization of downtown.

ANALYSIS:

On August 4, a Request for Proposals was issued to the City’s on-call consultant list, which consists of six prequalified architects that were thoroughly vetted through a competitive consultant selection process. Four proposals were received and evaluated for consultant expertise with preparation of the necessary plans and studies, as well as costs. Based on extensive experience in designing and developing the type of mixed-use project the City is seeking, SVA Architects was selected as the most qualified firm.

As discussed at the July 2 City Council meeting, the design philosophy for this project is to draw from the significant buildings of Corona’s past, those historic buildings that were demolished in the gradual redevelopment of the downtown area in the middle of the 20th century. This “Corona Revival” style will rely on honest building materials, such as brick, tile, wood, and historic architectural proportions to recreate the original look and feel of what was originally the core of civic, employment, shopping, and dining life for residents.

This project will balance architectural consistency with the downtown, while providing updated flexible commercial space and new housing opportunities in the historic heart of the city.

SVA Architects has extensive experience in the development of hotels, residential, and mixed-use projects in Southern California. The assembled team of SVA and subconsultant personnel have demonstrated a record of high-quality design and technical expertise across numerous projects built across the state. The firm demonstrated its understanding of the City’s expectations for the project and provided an ambitious schedule to assist the City in completing this portion of the overall redevelopment efforts by the summer of 2026.

SVA Architects on-call contract award includes one discipline, Architectural Services. This First Amendment will assemble a qualified design and analytics team to work with the City to further develop the initial concepts for the North Mall mixed-use project that were presented to the City Council at its July 2 meeting. SVA Architects and its subconsultants will be tasked with developing full plans and technical analyses for Planning Commission review to entitle the project for eventual assignment to a private developer to build the desired project.

The associated contract increase affects the on-call agreement, with work spanning two fiscal years (FY 2026 and FY 2027). The total compensation amount encompasses all disciplines with only the architectural services portion receiving an increase for the design of the North Mall project. The compensation amount is structured to reflect the increase needed for each fiscal year for which the consultant will provide services for the project.

As a result, compensation for Fiscal Year FY 2026 will increase by $982,150 to a not-toexceed amount of $1,482,150 and will decrease by the same amount for FY 2027 and revert back to the original total contract award of $500,000.

Should the City Council agree to approve the First Amendment, work will commence in late-November, with design work anticipated to be completed by Summer 2026.

FINANCIAL IMPACT:

Approval of the recommended actions will result in an appropriation in the amount of $982,150 from the Measure X Fund 120 to North Corona Mall Acquisition/Improvements, Operating and Maintenance Project No.78390.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from the CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The approval of this agreement will not result in a significant effect on the environment.

Therefore, no environmental analysis is required.

PREPARED BY: JOEL BELDING, ECONOMIC DEVELOPMENT DIRECTOR REVIEWED BY: JUSTIN TUCKER, ASSISTANT CITY MANAGER
ATTACHMENTS:

1. Exhibit 1 – Location Map

2. Exhibit 2 – SVA Architects, Inc. – First Amendment PSA Agreement

Project Site

CA\DD\02000.50105\10005846.1
27157.11000\2955190.2

FIRST AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF CORONA
AND WITH SVA ARCHITECTS, INC.
(ARCHITECTURAL SERVICES - ON-CALL ENGINEERING AND PROFESSIONAL CONSULTING SERVICES, RFP 24-069AS)

1. PARTIES AND DATE.

This First Amendment to the Professional Services Agreement (“First Amendment”) is made and entered into this ______day of _______________, ________ by and between the City of Corona (“City”) and SVA Architects, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this First Amendment.

2. RECITALS.

2.1 Agreement. City and Consultant entered into that certain Professional Services Agreement dated December 4, 2024 (“Agreement”), whereby Consultant agreed to provide oncall professional architectural consulting services,

2.2 Amendment. City and Consultant desire to amend the Agreement for the first time to amend the Total Compensation to $1,482,150 through fiscal year June 30, 2026 and will decrease to $500,000 per fiscal year ending June 30, 2027.

3. TERMS.

3.1 Rates & Total Compensation. Section 3.3.1 (Rates & Total Compensation) of the Agreement, are hereby deleted in their entirety and replaced with the following:
“3.3.1 Rates & Total Compensation. Contractor shall receive compensation, including authorized reimbursement, for all Services rendered under this agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation, including authorized reimbursements, shall not exceed One Million Four Hundred Eighty-Two Thousand One Hundred Fifty Dollars Dollars ($1,482,150) per fiscal year ending June 30, 2026 (“Total Compensation”) and Five Hundred Thousand Dollars per fiscal year ending June 30, 2027 (“Total Compensation”) without written approval of the City’s Representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.”

3.2 Continuing Effect of Agreement. Except as amended by this First Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect.

Docusign Envelope ID: BE02C588-C258-4CFA-955F-49830BDDA589

CA\DD\02000.50105\10005846.1
2 (BB&K: 9-10)
27157.11000\2955190.2
From and after the date of this First Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this First Amendment.

3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this First Amendment.

3.4 Counterparts. This First Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
Docusign Envelope ID: BE02C588-C258-4CFA-955F-49830BDDA589

CA\DD\02000.50105\10005846.1
3 (BB&K: 9-10)
27157.11000\2955190.2
CITY’S SIGNATURE PAGE
FOR

FIRST AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF CORONA
AND WITH SVA ARCHITECTS, INC.
(ARCHITECTURAL SERVICES - ON-CALL ENGINEERING AND PROFESSIONAL CONSULTING SERVICES, RFP 24-069AS)
IN WITNESS WHEREOF, the Parties have entered into this First Amendment to Professional Services Agreement as of the date noted on the first page of the Amendment.

CITY OF CORONA
By: _________________________
Savat Khamphou
Public Works Director/City Engineer
Reviewed By: _________________________
Joel Bedding
Economic Development Director
Reviewed By: _________________________
Javier Luna
CIP Manager / Assistant City Manager
Reviewed By: _________________________
Tracy Martin
Senior Project Manager
Reviewed By: _________________________
Yasmin Lopez
Purchasing Manager
Attest: _________________________
Sylvia Edwards, City Clerk
City of Corona
Docusign Envelope ID: BE02C588-C258-4CFA-955F-49830BDDA589

CA\DD\02000.50105\10005846.1
4 (BB&K: 9-10)
27157.11000\2955190.2
CONSULTANT’S SIGNATURE PAGE
FOR

FIRST AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF CORONA
AND WITH SVA ARCHITECTS, INC.
(ARCHITECTURAL SERVICES - ON-CALL ENGINEERING AND PROFESSIONAL CONSULTING SERVICES, RFP 24-069AS)
IN WITNESS WHEREOF, the Parties have entered into this First Amendment to Professional Services Agreement as of the date noted on the first page of the Amendment.

SVA ARCHITECTS, INC.
a California corporation
By: _________________________
Robert M. Simons
Partner and President
By: _________________________
William R. Koster
Corporate Secretary
Docusign Envelope ID: BE02C588-C258-4CFA-955F-49830BDDA589

Joel Belding
Economic Development Director
November 5, 2025

Approve the First
Amendment Professional
Services Agreement with
SVA Architects

2024 2025
3 2004 2018 2020 2022
2018 DDA W/ LAB for
redevelopment of North
Mall
Mar 2024 - Council Direction to
“Continue acquiring properties and
redevelop the North Mall into a
thriving, vibrant, mixed-use
development with retail, residential,
and commercial components.”
History
6 th Street Corridor
Oct 2022 - Downtown
Revitalization Plan adopted.
2004 Adoption of City General Plan,
which includes mixed use
development on site
City Redevelopment Agency began
acquiring properties in North Mall
Dec 2024 – Adoption of
Downtown Specific Plan, with
design standards and a land use
plan for a mixed-use
development in the North Mall
2020 Updated General Plan
with mixed use development
proposed on North Mall
2025 Council direction to
start conceptual work and
entitlement for mixed use
development on North
Mall

4 Major of respondents stated that new
housing options was Slightly Important
to Extremely Important

5 Grocery Store
CRMC
City of Hope
Project Site

What works
best here?

1. Downtown
Revitalization Plan

2. Downtown
Specific Plan

3. Market viability:

Retail
Commercial
Housing
Site Planning

1. Project Concept
Architecture
Layout
Open space
Parking
Phasing

2. Most viable
and beneficial option
Entitle project

1. Public input

2. CEQA Clearance

3. Commission
review
Development
Partner

1. Outreach

2. SLA

3. Negotiations

4. DDA

9 Commercial/Residential

14 Commercial
Space
107,300 s.f. 143,900 s.f.

Housing Units 196 452
Hotel rooms 144 224
Parking stalls 962 1,709
Max Stories 5 8
• Maximize retail, dining,
& entertainment space
• Aesthetics
• Corona Revival design
• Stepbacks to minimize perceived height
• High quality materials
• Covered walkways
• Housing
• Preference - For Sale Housing
• Low visual impact
• Hotel - possibly larger
• Minimize visual impact of structured
parking
• Continue discussions with owners of
Corona Professional Centre

Spring 2026 Summer 2026 Fall 2026
15 Summer 2025 Fall 2025 Winter 2026
Commence Phase
1 demolition work
Identify a development partner
Commence entitlement process
 Assist remaining
tenants in City-owned
buildings with
relocation
 Continue working with
remaining owners on
acquisitions
Refine project design
Complete demolition work
Development Agreement
Site Preparation

60+
Days
30+
Days
16 90
Days
60 Days 0
Council declares
property surplus
or exempt surplus
HCD review
(process & outcome)
Minimum Good Faith
negotiation period
Preference given to
largest number of
housing units proposed
at deepest affordability
level (min 25% of units
affordable)
Notice of Availability
to HCD and Qualified
Affordable Housing
Developers
RFP for Project and
discussions with
potential developers
Development
Agreement

17 Exemption - Section 107(c)7(B):

A mixed-use development on surplus land that is more than one acre but less than 10 acres in area. The land may be a single parcel or multiple adjacent or non-adjacent parcels. The development must include not less than 300 residential units and restrict at least 25 percent of the residential units to lower-income households as affordable housing pursuant to section 102(a) of these Guidelines. The requirements of Section 102(a) shall be contained in a covenant or restriction recorded against the surplus land at the time of sale that shall run with the land and be enforceable against any owner who 15 violates the covenant or restriction and each successor in interest who continues the violation.

Spring 2026 Summer 2026 Fall 2026
18 Summer 2025 Fall 2025 Winter 2026
Commence Phase
1 demolition work
Following completion of the SLA
process: Identify a development
partner
Commence entitlement process
Commence SLA process
 Assist remaining
tenants in City-owned
buildings with
relocation
 Continue working with
remaining owners on
acquisitions
Refine project design
Complete Phase 2 demolition work
Development Agreement
Site Preparation

19 • Approve the First Amendment Professional Services Agreement with SVA Architects in the amount of$1,482,150 for Architectural Services for the North Mall Development. • Authorize the City Manager, or his designee, to execute the First Amendment Professional Services Agreement with SVA Architects in the amount of $1,482,150 including any nonsubstantive extensions, change order, and amendments to 10% of the agreement amount, as authorized in Corona Municipal Code Section 3.08.070(I). • Authorize the City Manager, or his designee, to issue a change order to the on-call purchase order with SVA Architects, (PO B260001) in the amount of $1,482,150. • Authorize the City Manager, or his designee, to approve the appropriation of funds in order to execute the Agreement between the City of Corona and SVA Architectural Services. • Authorize an appropriation in the amount of $982,150 from the Measure X Fund 120 to the North Corona Mall Acquisition/Improvements, Operating and Maintenance Project No.78390.

DATE: 11/05/2025
TO: Honorable Mayor and City Council Members
Honorable President and Board Members
FROM: Utilities Department
2025-426

REQUEST FOR CITY COUNCIL AND

CORONA UTILITY AUTHORITY ACTION
SUBJECT:

MAINTENANCE/GENERAL SERVICES AGREEMENTS FOR AS-NEEDED

HAZARDOUS MATERIALS CLEANUP AND REMOVAL SERVICES WITH
ENVIRONMENTAL LOGISTICS, INC., AMERICAN INTEGRATED SERVICES, INC.

AND HUNTER CONSULTING, INC.

EXECUTIVE SUMMARY:

This staff report requests that the City Council approve Maintenance/General Services Agreements to Environmental Logistics, Inc., American Integrated Services, Inc. and Hunter Consulting, Inc. dba HCI Environmental and Engineering for As-Needed Hazardous Materials Cleanup and Removal Services. These services are required to protect the health and safety of our residents and the local environment.

RECOMMENDED ACTION:

That the City Council:
a. Award Request for Proposals (RFP) No. 25-076AS for On-Call Citywide Hazardous Materials Cleanup and Removal Services to Environmental Logistics, Inc., American Integrated Services, Inc., and Hunter Consulting, Inc. dba HCI

Environmental and Engineering in the amount of $215,000 each and waive any and all minor irregularities in the bidding documents as submitted by said bidder. b. Authorize the City Manager, or his designee, to execute Maintenance/General Services Agreements with Environmental Logistics, Inc., American Integrated Services, Inc. and Hunter Consulting, Inc. dba HCI Environmental and Engineering for a total of $215,000 each per fiscal year and authorize the extension of each agreement with four (4) additional one (1) year optional renewal periods. c. Authorize the City Manager, or his designee, to issue purchase orders to Environmental Logistics, Inc., American Integrated Services, Inc. and Hunter Consulting, Inc. dba HCI Environmental and Engineering for a total of $215,000 each per fiscal year.
d. Authorize the City Manager, or his designee, to approve amendments/change orders necessary for the execution of the work, including any rate and/or total compensation increases negotiated by the parties made in accordance with and not to exceed the percentage of change in the United States Bureau of Labor Statistics Consumer Price Index All Urban Consumer for Riverside, California, Area (CPI-U), for the most recent twelve (12) months for which statistics are available.
e. Authorize the City Manager, or his designee, to approve and execute any documents necessary to implement change orders, up to the amount authorized by Corona Municipal Code Section 3.08.060(J) with respect to the total compensation provided for the aforementioned agreements.

That the Corona Utility Authority review, ratify, and to the extent necessary, direct that the City Council take the above actions.

BACKGROUND & HISTORY:

The City of Corona requires hazardous material cleanup for various departments, including the Utilities Department, the Public Works Department, the Community Services Department and the Police Department. These services include hazardous materials abatement, toxic remediation, and biohazard remediation (crime scene cleanup).

Hazardous waste disposal is required for items such as oil, fuel, paint, batteries, sulfuric acid, lights, biohazards, sharps, NOS tanks, oxygen tanks, and asphalt emulsion at several City facility locations. Hazardous material cleanup is also required for police vehicle and jail cell cleaning, exterior trauma cleanup, and emergency hazardous material abatement.

ANALYSIS:

On July 29, 2025, Request for Proposals (RFP) 25-076AS was solicited for As-Needed Hazardous Materials Cleanup and Removal Services through the City’s PlanetBids bidding portal. In order to select multiple contractors to complete the City’s hazardous

materials cleanup and removal services, the Purchasing Division conducted the competitive process by means of an RFP, as allowed by Corona Municipal Code Section

3.08.060(H). Staff believes the RFP conducted for these services is in the best interest of the City because of the vital importance of maintaining readily available service providers for hazardous materials cleanup.

Five (5) proposals were received through the PlanetBids bidding service by the due date of August 26, 2025. One addendum was issued to address vendor questions and to remove two items from the scope of work and pricing sheet that are no longer applicable.

The evaluation team consisted of four (4) staff members, one from the Utilities Department, one from Public Works, one from Community Services, and one from the Police Department. Evaluation of the proposals was based on four essential criteria:

1. Qualification of Firm

2. Qualifications of Company and Personnel

3. Approach to Safety Measures

4. Reasonableness of Cost and Price
Environmental Logistics, Inc. obtained the highest score, followed by American Integrated Services, Inc. and Hunter Consulting, Inc. dba HCI Environmental and Engineering. Staff believe all three contractors are qualified to conduct the hazardous materials cleanup and removal services required by the City.

Staff recommends that City Council award the Request for Proposals and approve the Maintenance/General Services Agreements for a total amount of $215,000 each per fiscal year to Environmental Logistics, Inc., American Integrated Services, Inc., and Hunter Consulting, Inc. dba HCI Environmental and Engineering. The requested $215,000 award amount is based on historical hazardous materials needs and available budget. All licenses, references, and required documentation for Environmental Logistics, American Integrated Services, Inc., and Hunter Consulting dba HCI Environmental and Engineering have been reviewed and verified by City staff.

FINANCIAL IMPACT:

Funding for the recommended actions is available in the Fiscal Year 2026 Utilities, Public Works, Police, and Community Services departments’ operating budgets in the General Fund 110, Measure A Fund 227, Gas Tax Fund 222, Water Utility Fund 570, Sewer Utility Fund 572, Reclaimed Water Utility Fund 567, and Greenfield Electric Utility Fund 578.

Funding for future fiscal years’ service will be recommended through the annual budget process.

ENVIRONMENTAL ANALYSIS:

This action is categorically exempt pursuant to Section 15330(b), Class 30 of the Guidelines for the California Environmental Quality Action (CEQA), which states any minor cleanup actions taken to prevent, minimize, stabilize, mitigate, or eliminate the release or threat of release of a hazardous waste or substance which are small or medium

removal actions costing $1 million or less. This action involves the hiring of a qualified company to perform hazardous material cleanup and the abatement of hazardous materials from property to maintain public health and safety standards. There is no possibility that the recommended actions will have a significant effect on the environment.

PREPARED BY: ERIN KUNKLE, MAINTENANCE MANAGER
REVIEWED BY: TOM MOODY, UTILITIES DIRECTOR
ATTACHMENTS:

1. Exhibit 1 – RFP Ranking Summary

2. Exhibit 2 – RFP Packet and Addendum 1

3. Exhibit 3 – Environmental Logistics, Inc. MGSA

4. Exhibit 4 – American Integrated Services, Inc. MGSA

5. Exhibit 5 – Hunter Consulting, Inc. dba HCI Environmental and Engineering MGSA

1 Completeness of Response (Pass/Fail) – 0 points Max Points Raters Score Notes Raters Score Notes Raters Score Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.

Pass/Fail (0) Pass Pass Pass
2 Qualification of Firm Max Points Raters Score Notes Raters Score Notes Raters Score The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement.
a) Logical and laid out in a clear and thoughtful manner b) Includes a complete plan to accomplish the requirements, including subcontracting c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements
d) Innovative approach and ideas, specific methods and techniques utilized by contractor
e) Considerate of time constraints within project
f) Meets all applicable guidelines as set forth in this RFP g) Demonstrates thorough understanding of applicable environmental laws and regulatory requirements (e.g., EPA, DOT, DTSC) relevant to hazardous materials handling and disposal.
h) Describes the firm’s ability to obtain and manage required permits, and maintain accurate manifesting, reporting, and recordkeeping in compliance with local, state, and federal laws.
i) Includes contingency procedures for managing unexpected conditions and environmental risks.
j) Demonstrates ability to mobilize rapidly across multiple City departments, with scheduling flexibility and readiness for urgent or unplanned work. 25 22 19 23
3 Qualifications of Company and Personnel (experience) Max Points Raters Score Notes Raters Score Notes Raters Score Category is rated based on the submitter’s ability to clearly identify the following:
a) Strength and stability of the firm and any sub-contractors b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references
c) Key personnel’s level of involvement in performing related work and/or close oversight
d) Adequate labor commitment
e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience f) Samples of craftsmanship and quality of work for other similar projects g) Demonstrates familiarity with hazardous materials cleanup projects in municipal settings.
25 22 20 22
4 Approach to Safety Measures Max Points Raters Score Notes Raters Score Notes Raters Score This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:
a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders
b) Provided Injury and Illness Prevention Program (IIPP) c) No serious or willful OSHA violations within the past 5 years d) Includes procedures for environmental protection during cleanup, such as measures for dust suppression, vapor control, spill containment, and waste transport safeguards.
e) Describes contingency plans for managing unexpected contamination, worsening site conditions, or other environmental risks. 25 23 19 22
5 Reasonableness of Cost and Price Max Points Raters Score Raters Score Raters Score Category is rated based on the submitter’s:
a) Value provided
b) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work
c) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable d) Responsiveness to RFP and exceptions to or deviations from RFP requirements; quality of materials to be used; value of Total Price 25 20 19 23
Total scores 100 87 77 90
Environmental Logistics
Evaluator 1
Evaluation Score Sheet for RFP 25-076AS
Title: On-Call Citywide Hazardous Materials Clean-Up and Removal Services American Integrated Services, Inc. Clean Harbors

Notes Raters Score Notes Raters Score Notes
Pass Pass
Notes Raters Score Notes Raters Score Notes
20 18
Notes Raters Score Notes Raters Score Notes
19 19
Notes Raters Score Notes Raters Score Notes
20 19
Raters Score Raters Score
21 18
80 74
Hunter Consulting dba HCI
Environmental & Engineering Environmental Logistics NRC Environmental Services, Inc.

1 Completeness of Response (Pass/Fail) – 0 points Max Points Raters Score Notes Raters Score Notes Raters Score Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.

Pass/Fail (0) Pass Pass Pass
2 Qualification of Firm Max Points Raters Score Notes Raters Score Notes Raters Score The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement.
a) Logical and laid out in a clear and thoughtful manner b) Includes a complete plan to accomplish the requirements, including subcontracting c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements
d) Innovative approach and ideas, specific methods and techniques utilized by contractor
e) Considerate of time constraints within project
f) Meets all applicable guidelines as set forth in this RFP g) Demonstrates thorough understanding of applicable environmental laws and regulatory requirements (e.g., EPA, DOT, DTSC) relevant to hazardous materials handling and disposal.
h) Describes the firm’s ability to obtain and manage required permits, and maintain accurate manifesting, reporting, and recordkeeping in compliance with local, state, and federal laws.
i) Includes contingency procedures for managing unexpected conditions and environmental risks.
j) Demonstrates ability to mobilize rapidly across multiple City departments, with scheduling flexibility and readiness for urgent or unplanned work. 25 21 19 24
3 Qualifications of Company and Personnel (experience) Max Points Raters Score Notes Raters Score Notes Raters Score Category is rated based on the submitter’s ability to clearly identify the following:
a) Strength and stability of the firm and any sub-contractors b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references
c) Key personnel’s level of involvement in performing related work and/or close oversight
d) Adequate labor commitment
e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience f) Samples of craftsmanship and quality of work for other similar projects g) Demonstrates familiarity with hazardous materials cleanup projects in municipal settings.
25 22 18 22
4 Approach to Safety Measures Max Points Raters Score Notes Raters Score Notes Raters Score This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:
a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders
b) Provided Injury and Illness Prevention Program (IIPP) c) No serious or willful OSHA violations within the past 5 years d) Includes procedures for environmental protection during cleanup, such as measures for dust suppression, vapor control, spill containment, and waste transport safeguards.
e) Describes contingency plans for managing unexpected contamination, worsening site conditions, or other environmental risks. 25 22 18 22
5 Reasonableness of Cost and Price Max Points Raters Score Raters Score Raters Score Category is rated based on the submitter’s:
a) Value provided
b) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work
c) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable d) Responsiveness to RFP and exceptions to or deviations from RFP requirements; quality of materials to be used; value of Total Price 25 18 18 22
Total scores 100 83 73 90
Environmental Logistics
Evaluation Score Sheet for RFP 25-076AS
Title: On-Call Citywide Hazardous Materials Clean-Up and Removal Services Evaluator 2
American Integrated Services, Inc. Clean Harbors

Notes Raters Score Notes Raters Score Notes
Pass Pass
Notes Raters Score Notes Raters Score Notes
20 18
Notes Raters Score Notes Raters Score Notes
19 19
Notes Raters Score Notes Raters Score Notes
20 18
Raters Score Raters Score
19 18
78 73
Hunter Consulting dba HCI
Environmental & Engineering Environmental Logistics NRC Environmental Services, Inc.

1 Completeness of Response (Pass/Fail) – 0 points Max Points Raters Score Notes Raters Score Notes Raters Score Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.

Pass/Fail (0) Pass Pass Pass
2 Qualification of Firm Max Points Raters Score Notes Raters Score Notes Raters Score The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement.
a) Logical and laid out in a clear and thoughtful manner b) Includes a complete plan to accomplish the requirements, including subcontracting c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements
d) Innovative approach and ideas, specific methods and techniques utilized by contractor
e) Considerate of time constraints within project
f) Meets all applicable guidelines as set forth in this RFP g) Demonstrates thorough understanding of applicable environmental laws and regulatory requirements (e.g., EPA, DOT, DTSC) relevant to hazardous materials handling and disposal.
h) Describes the firm’s ability to obtain and manage required permits, and maintain accurate manifesting, reporting, and recordkeeping in compliance with local, state, and federal laws.
i) Includes contingency procedures for managing unexpected conditions and environmental risks.
j) Demonstrates ability to mobilize rapidly across multiple City departments, with scheduling flexibility and readiness for urgent or unplanned work. 25 25
clear and concise action
plan/proposal including
monthly service summary
reports , incident reports for
unusual events, regular
documentation, etc
20 appears to have detailed
experience in hazardous
waste managment and plan
of action for incidents, does
not seem as flexible as
others for example with
routine pickups, unclear
when or how as only states
"managed through technical
services branch".
22 3 Qualifications of Company and Personnel (experience) Max Points Raters Score Notes Raters Score Notes Raters Score Category is rated based on the submitter’s ability to clearly identify the following:
a) Strength and stability of the firm and any sub-contractors b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references
c) Key personnel’s level of involvement in performing related work and/or close oversight
d) Adequate labor commitment
e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience f) Samples of craftsmanship and quality of work for other similar projects g) Demonstrates familiarity with hazardous materials cleanup projects in municipal settings.
25 25
has reputable experience,
including a government agency
reference
20 has decent experience with
city contracts cleaning up
biohazardous waste
25 4 Approach to Safety Measures Max Points Raters Score Notes Raters Score Notes Raters Score This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:
a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders
b) Provided Injury and Illness Prevention Program (IIPP) c) No serious or willful OSHA violations within the past 5 years d) Includes procedures for environmental protection during cleanup, such as measures for dust suppression, vapor control, spill containment, and waste transport safeguards.
e) Describes contingency plans for managing unexpected contamination, worsening site conditions, or other environmental risks. 25 21
had serious violation which
was contested and was
lowered to "other"
10 many serious violations
including 1 fatality
25 5 Reasonableness of Cost and Price Max Points Raters Score Raters Score Raters Score Category is rated based on the submitter’s:
a) Value provided
b) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work
c) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable d) Responsiveness to RFP and exceptions to or deviations from RFP requirements; quality of materials to be used; value of Total Price 25 25 25 20
Total scores 100 96 75 92
Environmental Logistics
Evaluation Score Sheet for RFP 25-076AS
Title: On-Call Citywide Hazardous Materials Clean-Up and Removal Services Evaluator 3
American Integrated Services, Inc. Clean Harbors

Notes Raters Score Notes Raters Score Notes
Pass Fail
lacked required paperwork
Notes Raters Score Notes Raters Score Notes
could have a more preceise
plan/proposal, unclear for
routine pickup
18 Seems very experienced,
details many examples of
experience however does
not detail plan of
action/proposal for our
city as well
0 Notes Raters Score Notes Raters Score Notes
has notable experience with
other contracted cities
25 experience with city
contracts as well as
Ontario PD
0 Notes Raters Score Notes Raters Score Notes
25 no violations
0 Raters Score Raters Score
20 0
88 0
Hunter Consulting dba HCI
Environmental & Engineering Environmental Logistics NRC Environmental Services, Inc.

1 Completeness of Response (Pass/Fail) – 0 points Max Points Raters Score Notes Raters Score Notes Raters Score Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.

Pass/Fail (0) Pass Pass Pass
2 Qualification of Firm Max Points Raters Score Notes Raters Score Notes Raters Score The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement.
a) Logical and laid out in a clear and thoughtful manner b) Includes a complete plan to accomplish the requirements, including subcontracting c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements
d) Innovative approach and ideas, specific methods and techniques utilized by contractor
e) Considerate of time constraints within project
f) Meets all applicable guidelines as set forth in this RFP g) Demonstrates thorough understanding of applicable environmental laws and regulatory requirements (e.g., EPA, DOT, DTSC) relevant to hazardous materials handling and disposal.
h) Describes the firm’s ability to obtain and manage required permits, and maintain accurate manifesting, reporting, and recordkeeping in compliance with local, state, and federal laws.
i) Includes contingency procedures for managing unexpected conditions and environmental risks.
j) Demonstrates ability to mobilize rapidly across multiple City departments, with scheduling flexibility and readiness for urgent or unplanned work. 25 20 22 23
3 Qualifications of Company and Personnel (experience) Max Points Raters Score Notes Raters Score Notes Raters Score Category is rated based on the submitter’s ability to clearly identify the following:
a) Strength and stability of the firm and any sub-contractors b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references
c) Key personnel’s level of involvement in performing related work and/or close oversight
d) Adequate labor commitment
e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience f) Samples of craftsmanship and quality of work for other similar projects g) Demonstrates familiarity with hazardous materials cleanup projects in municipal settings.
25 21 22 23
4 Approach to Safety Measures Max Points Raters Score Notes Raters Score Notes Raters Score This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:
a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders
b) Provided Injury and Illness Prevention Program (IIPP) c) No serious or willful OSHA violations within the past 5 years d) Includes procedures for environmental protection during cleanup, such as measures for dust suppression, vapor control, spill containment, and waste transport safeguards.
e) Describes contingency plans for managing unexpected contamination, worsening site conditions, or other environmental risks. 25 20 21 23
5 Reasonableness of Cost and Price Max Points Raters Score Raters Score Raters Score Category is rated based on the submitter’s:
a) Value provided
b) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work
c) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable d) Responsiveness to RFP and exceptions to or deviations from RFP requirements; quality of materials to be used; value of Total Price 25 19 23 22
Total scores 100 80 88 91
Evaluation Score Sheet for RFP 25-076AS
Title: On-Call Citywide Hazardous Materials Clean-Up and Removal Services Evaluator 4
American Integrated Services, Inc. Clean Harbors Environmental Logistics

Notes Raters Score Notes Raters Score Notes
Pass Pass
Notes Raters Score Notes Raters Score Notes
20 19
Notes Raters Score Notes Raters Score Notes
21 19
Notes Raters Score Notes Raters Score Notes
22 19
Raters Score Raters Score
21 21
84 78
Hunter Consulting dba HCI
Environmental & Engineering Environmental Logistics NRC Environmental Services, Inc.

1 2 3 4 5
American
Integrated
Services, Inc.

Clean Harbors Environmental
Logistics
Hunter Consulting
dba HCI
Environmental &
Engineering
NRC
Environmental
Services, Inc.
1 Completeness of Response (Pass/Fail) – 0 points Max Points Score Score Score Score Score Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.

Pass/Fail (0) Pass Pass Pass Pass Pass/Fail
2 Qualification of Firm Max Points Score Score Score Score Score The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement.
a) Logical and laid out in a clear and thoughtful manner b) Includes a complete plan to accomplish the requirements, including subcontracting c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements
d) Innovative approach and ideas, specific methods and techniques utilized by contractor
e) Considerate of time constraints within project
f) Meets all applicable guidelines as set forth in this RFP g) Demonstrates thorough understanding of applicable environmental laws and regulatory requirements (e.g., EPA, DOT, DTSC) relevant to hazardous materials handling and disposal.
h) Describes the firm’s ability to obtain and manage required permits, and maintain accurate manifesting, reporting, and recordkeeping in compliance with local, state, and federal laws.
i) Includes contingency procedures for managing unexpected conditions and environmental risks.
j) Demonstrates ability to mobilize rapidly across multiple City departments, with scheduling flexibility and readiness for urgent or unplanned work. 25 22 20 23 20 14
3 Qualifications of Company and Personnel (experience) Max Points Score Score Score Score Score Category is rated based on the submitter’s ability to clearly identify the following:
a) Strength and stability of the firm and any sub-contractors b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references
c) Key personnel’s level of involvement in performing related work and/or close oversight
d) Adequate labor commitment
e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience f) Samples of craftsmanship and quality of work for other similar projects g) Demonstrates familiarity with hazardous materials cleanup projects in municipal settings.
25 23 20 23 21 14
4 Approach to Safety Measures Max Points Score Score Score Score Score This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:
a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders
b) Provided Injury and Illness Prevention Program (IIPP) c) No serious or willful OSHA violations within the past 5 years d) Includes procedures for environmental protection during cleanup, such as measures for dust suppression, vapor control, spill containment, and waste transport safeguards.
e) Describes contingency plans for managing unexpected contamination, worsening site conditions, or other environmental risks.
25 22 17 23 22 14
5 Reasonableness of Cost and Price Max Points Score Score Score Score Score Category is rated based on the submitter’s:
a) Value provided
b) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work
c) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable
d) Responsiveness to RFP and exceptions to or deviations from RFP requirements; quality of materials to be used; value of Total Price
25 21 21 22 20 14
Evaluation Summary / Total Scores
Evaluation Score Sheet for RFP 25-076AS
Title: On-Call Citywide Hazardous Materials Clean-Up and Removal Services

Max Points Total Score Total Score Total Score Total Score Total Score TOTAL TECHNICAL PROPOSAL SCORES: 100 87 78 91 83 56

RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services 07/29/25
SUBJECT: REQUEST FOR PROPOSALS (RFP) NO. 25-076AS
The City of Corona (City) invites qualified proposals for:

On-Call Citywide Hazardous Materials Clean-Up and Removal Services Parties interested in obtaining a copy of this RFP No. 25-076AS may do so by registering with PlanetBids as a City of Corona vendor by visiting the PlanetBids Vendor Portal:
https://www.planetbids.com/portal/portal.cfm?CompanyID=39497. Registered vendors can download a copy of this RFP No. 25-076AS and supporting documents at no cost and receive addenda and other notifications when issued.

Closing: Proposals shall be submitted electronically before 2:00 PM, August 26, 2025 through the PlanetBids Vendor Portal. It is the Contractor’s responsibility to allow sufficient time to complete and upload its proposal, including all documentation required by this RFP, prior to the stated deadline. Electronic submission cannot be completed unless the Contractor properly uploads all required documents.

The City will only consider electronic proposals that have been transmitted successfully and issued a time stamped confirmation number from PlanetBids indicating the proposal was successfully transmitted. Transmission of proposals by any other means will not be accepted. Contractors are solely responsible for informing themselves with respect to proper usage of the PlanetBids online bid management system, for ensuring the capability of their computer system to upload the required documents and for the reliability of their internet service. Failure of the Contractor to successfully transmit an electronic proposal shall be at the Contractor’s sole risk and no relief will not be given for late or improperly submitted proposals.

Contractors experiencing technical difficulties with the proposal transmission process should contact PlanetBids Support at (818) 992-1771. Contractors that continue to experience difficulty with the PlanetBids system should contact the City of Corona Purchasing Division at (951) 736- 2274. Neither the City nor PlanetBids make any guarantees or assurances as to the timely availability of assistance or resolution of any given issue prior to the proposal submission date and time.

Before the Contract is awarded, the successful bidder shall be a licensed contractor pursuant to the Business and Professions Code and shall be licensed in the following appropriate classification(s) of contractor’s license(s), for the work bid upon, and must maintain the license(s) throughout the

RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services duration of the Contract: a valid HAZ - Hazardous Substance Removal Certification and any combination of the following CSLB contractor licenses: “A”, “B”, C-12, C-36, C-57, or C61/D-40 sufficient to cover the services to be performed in accordance to Section IV. Project Description and Scope of Work.

The work under this RFP is subject to the payment of not less than prevailing wages pursuant to Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”). The Director of the Department of Industrial Relations (“DIR”) has determined the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Agreement which will be awarded to the successful contractor, copies of which are on file and will be made available to any interested party upon request from the City or online at http://www.dir.ca.gov/dlsr. A copy of these rates shall be posted by the successful contractor at the job site.

Pursuant to SB 854, which amended the Prevailing Wage Laws, certain categories of services are subject to compliance monitoring and enforcement by the DIR. Beginning March 1, 2015, with very limited exceptions no contractor or subcontractor may be listed on a proposal for these contracts unless registered with the DIR pursuant to Labor Code section 1725.5. Beginning April 1, 2015, no contractor or subcontractor may be awarded a contract unless registered with the DIR pursuant to Labor Code section 1725.5. The DIR registration number for each contractor and subcontractor must be identified on the contractor’s proposal - failure to identify this number could result in the proposal being rejected as non-responsive. It is each Contractor’s responsibility to ensure that they have fully complied with SB 854. The City will report all necessary contracts to the DIR as required by the Prevailing Wage Laws.

The work required under this RFP will be performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Contractor employs workmen in an apprenticeable craft or trade.

The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf.

Contractors are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the duration of the Project. Contractors must provide, with their proposal, copies of Contractor’s and all listed subcontractors’ most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the proposal non-responsive.

Issuance of this RFP and/or receipt of proposals does not commit City to award a contract.

Signed,

RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services Annette Solorio
Purchasing Specialist II
City of Corona | Finance Department – Purchasing Division 400 S. Vicentia Ave., Suite 320 | Corona, CA 92882
Phone: 951-739-4922 | Email: [email protected] Website: www.coronaca.gov

1 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services 07/29/25
SUBJECT: REQUEST FOR PROPOSALS (RFP) No. 25-076AS

SECTION I

INVITATION
The City of Corona (City) invites proposals from qualified contractors for:

On-Call Citywide Hazardous Materials Clean-Up and Removal Services Please read this entire RFP package and include all requested information and forms in your proposal. Proposals must be signed by an authorized agent of the company submitting a proposal in order to be considered responsive.
**IMPORTANT** PLEASE REVIEW THE CITY’S INSURANCE

REQUIREMENTS AND FORMS LOCATED IN SECTION V
(PROPOSAL CONTENT AND FORMS) AND VII (FORM OF AGREEMENT) SUBSECTION 3.2.10 INSURANCE, ET SEQ**
Tentative RFP Schedule
(Subject to change at City’s discretion)

1. Issue RFP ...............................................................................................................July 29, 2025

2. Written Questions from Contractor Due............................................3:00 p.m., August 7, 2025

3. Responses from City Due .................................................................................August 14, 2025

4. Proposals Due .................................................................................2:00 p.m., August 26, 2025

5. Proposal Evaluation Completed.................................................................. September 11, 2025

6. Contract Negotiations ................................................................................. September 17, 2025

7. Contractor Selection.................................................................................... September 19, 2025

8. Tentative Award or Council Approval ..........................................................November 5, 2025

9. Notice to Proceed.........................................................................................November 11, 2025 Table of Contents
SECTION I ........................................................................................................................Invitation

2 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services SECTION II............................................................................................................RFP Instructions SECTION III..................................................................................................Evaluation and Award SECTION IV ......................................................................Project Description and Scope of Work SECTION V.........................................................................................Proposal Content and Forms SECTION VI ................................................................................................RFP Acknowledgment SECTION VII....................................................................................................Form of Agreement

3 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services SECTION II.

RFP INSTRUCTIONS
i. Pre-proposal Meeting
Not Applicable.
ii. Proposal Format
The proposal should consist of the following sections, at minimum. Supplemental information beneficial to the proposal is acceptable as attachments or Appendices if directly applicable. Contractors are encouraged to be concise with the company background and experience sections and focus on experience delivering schedule-driven citywide hazardous materials clean-up and removal projects.

1. Qualifications, Related Experience and References

2. Proposed Staffing and Project Organization

3. Work Plan

4. Labor Hour Estimate and Fee Proposal, submit as a separate file. Do not include in the same file with Contractor’s technical proposal. (Break down job classification and type of costs by amount and/or rates)

5. Appendices
iii. Examination of Proposal Documents
By submitting a proposal, contractors represent they have thoroughly examined and become familiar with the work required under this RFP, have reviewed the project location, understand the project objectives and are capable of performing quality work to achieve the City’s objectives.
iv. Addenda
Substantive City changes to the requirements will be made by written addendum. Any written addenda issued pertaining to this RFP shall be incorporated into the terms and conditions of any resulting Purchase Order and/or Agreement. Copies of all Addenda will be furnished through the City’s electronic bidding system, PlanetBids, no later than 72 hours prior to the proposal Due Date and Time. Contractors shall access any and all Addenda from the electronic bidding system’s Addenda & Email tab for this RFP. The City shall not be bound to any modifications to or deviations from the requirements set forth in this RFP as the result of oral instruction.

All registered vendors with a PlanetBids status of either bidder or non-bidder that have downloaded a copy of this RFP and supporting documents will be notified by a system generated email from PlanetBids when an Addendum has been issued. It is the sole responsibility of contractors to ensure they have received all addenda prior to submitting a proposal. To this end, contractors should contact the City’s Purchasing Division prior to

4 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services the proposal due date to verify receipt of all Addenda issued. Contractors shall acknowledge receipt of all Addenda when submitting their electronic proposals. v. Clarifications

1. Examination of Documents
Should a contractor require clarifications to this RFP, the contractor shall notify the City in writing in accordance with Section E.2 below. Should it be found that the point in question is not clearly and fully set forth in the RFP, the City shall issue a written addendum clarifying the matter.

2. Submitting Requests
Contractors shall submit all questions, clarifications or comments through the City’s PlanetBids electronic bidding system:
https://www.planetbids.com/portal/portal.cfm?CompanyID=39497 utilizing the Questions & Answers tab. All contractor questions must be submitted no later than 3:00 PM, August 7, 2025. Please note the City’s electronic bidding system will not allow inquiries to be submitted after this date and time.

3. City Responses
a. Responses from the City will be communicated in writing by way of addendum in accordance with Section D above. The City shall not be bound to any modifications to or deviations from the requirements set forth in this RFP as the result of any oral instruction.
b. The Tentative Schedule may change at any time. Any and all changes to the Tentative Schedule will be made by way of addendum. If an Addendum is issued less than 72 hours before the proposal due date and time, the proposal due date will be extended.
vi. Submission of Proposals

1. Date and Time
All proposals shall be submitted no later than 2:00 p.m., August 26, 2025.

2. Electronic Submission
Proposals shall be submitted electronically using the City’s PlanetBids Vendor Portal.

The City’s electronic bidding system will not allow proposals to be submitted after the due date and time. It is the contractor’s responsibility to allow sufficient time to complete and submit their proposal, including all documentation required by this RFP, prior to the stated deadline. Electronic submission cannot be completed unless the contractor properly uploads all required documents. Only electronic proposals

5 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services will be accepted; hard copy proposals will be rejected as nonresponsive and returned unopened without exception.

3. Acceptance of Proposals
a. The City reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in a proposal. b. The City reserves the right to withdraw this RFP at any time without prior notice, and the City makes no representations that any contract will be awarded to any contractor responding to this RFP.
c. The City reserves the right to postpone proposal opening for its own convenience. vii. Proposal Withdrawal
Electronic proposals may be withdrawn by contractor prior to the date and time set forth in Section F.1 above. After that time, contractors may not withdraw their proposals for a period of ninety (90) days from the Proposal Submittal Deadline. At no time may the successful contractor(s) withdraw their proposal(s).

H. Pre-Contractual Expenses
Pre-contractual expenses are defined as expenses incurred by the contractor in:

1. Preparing its proposal in response to this RFP;

2. Submitting the proposal to City;

3. Negotiating with City on any matter related to the proposal; or

4. Any other expenses incurred by the contractor prior to date of award, if any.

The City shall not, in any event, be liable for any pre-contractual expenses incurred by contractor in the preparation of its proposal. Contractor shall not include any such expenses as part of its proposal.

I. Contract Award
Issuance of this RFP and receipt of proposals does not commit the City to award a contract.

The City reserves the right to postpone proposal opening for its own convenience, to accept or reject any or all proposals received in response to this RFP, to request additional information from contractors as appropriate, to negotiate with other than the highest-ranked contractor(s) should negotiations with the highest-ranked contractor(s) be terminated, or to cancel all or part of this RFP.

J. Contract Term
The contract term shall be effective on or about November 5, 2025 through June 30, 2027 with four (4) additional option year renewal periods, on an as-needed basis, with no guaranteed usage for on-call hazardous material clean-up and removal services. Pricing

6 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services shall remain effective and in force for the entire initial contract term. City reserves the right to exercise option year renewals in its sole discretion. Subsequent contract term extensions, if exercised by the City, are as follows:

Option 1, if exercised, shall be effective July 1, 2027 through June 30, 2028 Option 2, if exercised, shall be effective July 1, 2028 through June 30, 2029 Option 3, if exercised, shall be effective July 1, 2029 through June 30, 2030 Option 4, if exercised, shall be effective July 1, 2030 through June 30, 2031 Option year pricing shall be negotiated by the Parties prior to commencement of each additional one (1) year period. Negotiated price adjustments will be made in accordance with and shall not exceed the percentage of change in the United States Bureau of Labor Statistics Consumer Price Index “All Urban Consumers for Riverside, California, Area (CPI-U), not seasonally adjusted, for the most recent twelve (12) months for which statistics are available. This method of price adjustment shall apply to each extension period exercised. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order.

K. Acceptance of Order
The successful contractor(s) will be required to accept a Purchase Order and execute a written Agreement (see Section VII, Form of Agreement) in accordance with and including as a part thereof the published notice of Request for Proposals and this Request for Proposals, including all requirements, conditions and specifications contained herein, with no exceptions other than those specifically listed in the written purchase order and/or Agreement.

L. Company Performance
It is the intent of the City to create a long-term working partnership with the selected firm.

The City’s Representative will complete a Vendor Performance Evaluation Form on a periodic basis. An example of this type of form can be reviewed in Section V and will be the basis for periodic assessments by the City to establish contract performance metrics.

M. City of Corona Business License
The successful contractor(s) and any subcontractors are required to obtain a City of Corona Business License prior to contract award and to maintain the license for the entire term of the Agreement. The Business License is not a prerequisite for submission of a proposal.

Inquiries regarding the City Business License may be answered by calling (951) 736-2275 or by visiting the City’s website:
https://www.coronaca.gov/government/departments-divisions/finance/business-licenseinfo.

N. Prevailing Wage
Refer to Section VII. Form of Agreement, Section 3.3.5 for Prevailing Wage requirements.

7 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services O. Insurance Requirements
Within ten (10) consecutive calendar days after the notice of award, the Contractor to whom a contract is awarded from this request for proposals shall furnish the City, through its third-party insurance partner, Exigis, certificates of insurance and endorsements evidencing coverage as specified in Section VII. Form of Agreement, Section 3.2.10 Insurance, et seq. and naming the City of Corona, its directors, officials, officers, employees, volunteers and agents as additional insureds by written endorsement. Failure to do so may, in the sole discretion of the City, result in the forfeiture of the Contract Award.

Contractors are encouraged to have their insurance provider(s) review the insurance requirements, pursuant to the Form of Agreement, to ensure the specified minimum coverage limits, endorsements and other requirements can be met.

Contractors must review, complete and sign the Acknowledgment of Insurance Requirements Check Sheet included in Section V and return with their proposal. Any exceptions or deviations to the City’s insurance requirements must be submitted to the City during the Questions and Answer period. Contractors are cautioned that exceptions or deviations from the RFP insurance requirements may cause their proposal to be rejected as non-responsive.

P. Safety Requirements/Violations
Safety at the Project sites during performance of the work is of paramount concern to the City. Accordingly, contractors must not have committed any serious violations within the last two (2) years or any willful violations within the last five (5) years of federal or state OSHA regulations. Contractors must identify the number of OSHA violations on the INDUSTRIAL SAFETY RECORD form. Any serious or willful violation may render a proposal as non-responsive. We strongly encourage full disclosure since failure to identify all violations on the INDUSTRIAL SAFETY RECORD form may result in rejection of the proposal as non-responsive or the Contractor as non-responsible following a hearing. A citation properly appealed through OSHA is not considered to be a violation until the matter is closed and considered final by OSHA. The City still expects this information to be disclosed by the contractor, with an explanation and documentation showing that the matter is properly under appeal with OSHA and not considered closed or final. Failure to be forthcoming with this information may result in rejection of the proposal as nonresponsive.

Q. Negative History
Contractor must include in its Proposal a complete disclosure of any alleged significant prior or on-going contract failures, any civil or criminal litigation or investigation pending which involves the firm or in which the firm has been judged guilty or liable within the last five (5) years.

8 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services If there is no negative history to disclose, the firm must affirmatively state in its Proposal, there is no negative history to report.

Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures.

R. Public Records
Responses (proposals) to this Request for Proposal (RFP) and the documents constituting any contract entered into thereafter become the exclusive property of the City and shall be subject to the California Public Records Act (Government Code Section 6250 et seq.). The City’s use and disclosure of its records are governed by this Act.

Those elements in each proposal which proposer considers to be trade secrets, as that term is defined in Civil Code Section 3426.1(d), or otherwise exempt by law from disclosure, should be prominently marked as “TRADE SECRET”, “CONFIDENTIAL”, or “PROPRIETARY” by proposer. The City will use its best efforts to inform proposer of any request for disclosure of any such document. The City shall not in any way be liable or responsible for the disclosure of any such records including, without limitation; those so marked if disclosure is deemed to be required by law or by an order of the Court.

In the event of litigation concerning disclosure of information the proposer considers exempt from disclosure, the City will act as a stakeholder only, holding the information until otherwise ordered by a court or other legal process. If the City is required to defend an action arising out of a Public Records Act request for any of the contents of a proposer’s proposal marked “Confidential”, “Proprietary”, or “Trade Secret”, proposer shall defend and indemnify the City from all liability, damages, costs, and expense, including attorneys’ fees, in any action or proceeding arising under the Public Records Act.

To insure confidentiality, proposers are instructed to upload separate files for all “Confidential,” “Proprietary,” or “Trade Secret” data when submitting their proposal documents. The file names shall include the words “Confidential”, “Proprietary” or “Trade Secret". Because the proposal documents are available for review by any person after award of a contract resulting from an RFP, the City shall not in any way be held responsible for disclosure of any “Confidential,” Proprietary,” or “Trade Secret” documents that are not uploaded as separate files and include “Confidential”, “Proprietary” or “Trade Secret" as part of the file name.

S. Special Provisions for Services

1. Accessibility. Contractor shall fully inform himself regarding any peculiarities and limitations of the spaces available for the performance of work under this contract.

Contractor shall exercise due and particular caution to determine that all parts of his work are made quickly and easily accessible.

9 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services

2. Authority of the City of Corona. Subject to the power and authority of the City as provided by law in this contract, the City shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The City shall decide questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.

3. Changes in Work. The City may, at any time work is in progress, by written order and without notice to the sureties, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the City may find necessary or desirable. The contractor shall not claim forfeiture of contract by reasons of such changes by the City. Changes in work and the amount of compensation to be paid to the contractor for any extra work as so ordered shall be determined in accordance with the unit prices quoted.

4. Contract Incorporation. This contract embodies the entire contract between the City and the Contractor. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein. No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless reduced to writing and signed by both parties. The complete contract shall include the entire contents of the RFP solicitation, all addenda, all of Contractor’s successful submittal, supplemental agreements, change orders, performance bond(s), and any and all written agreements which alter, amend or extend the contract.

5. Rejection of Work. Contractor agrees that the City has the right to make all final determinations as to whether the work has been satisfactorily completed.

T. Labor Compliance:

1. Certified Payroll Records:

In accordance with California Prevailing Wage Laws, Contractor shall keep accurate payroll records. The payroll records shall show the name, address, social security number, work classification, straight time and overtime hours worked, and actual wages paid to each applicable worker employed by contractor in connection with the work. The payroll records shall be certified and made available for inspection at all reasonable hours in accordance with the California Prevailing Wage Laws.

The certified payroll records shall be on forms provided by the Division of Labor Standards Enforcement (DLSE) of the DIR or shall contain the same information as the forms provided by the DSLE. The record of wages paid shall be certified by the Contractor and submitted with each progress payment request. Contractor shall redact the street address and all but the last four digits in the employee’s social security number prior to submitting the certified payroll records to the City.

2. Apprentices:

Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public

10 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services works when Contractor employs workmen in an apprenticeable craft or trade. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Contractor.

Within 10 days of award or no later than receipt of the Notice to Proceed, Contractor shall submit a copy of the completed Division of Apprenticeship Standards Public Works Contract Award – DAS 140 form to the City. Contractor shall submit copies of completed Division of Apprenticeship Standards Requests for Dispatch of an Apprentice – DAS 142 forms with the progress payment request immediately following submission to the appropriate Apprenticeship Committee in the craft or trade of the public work.

U. Air Quality
Contractor shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by California Air Resources Board (“CARB”) including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments (“Regulation”).

Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor’s and its subcontractors’ fleets including, without limitation, the Certificates of Reported Compliance (“CRCs”), fuel/refueling records, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days’ notice from the City.

Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well asfor any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation.

11 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services SECTION III.

EVALUATION AND AWARD
The City is soliciting firms and/or individuals who have established knowledge and experience providing hazardous materials clean-up and removal services, and expertise in all aspects of the services requested in this RFP. Following is what the City considers important in evaluating the proposals and the assembled teams for a successful project. Minimum requirements are as follows:

A. EVALUATION CRITERIA
Each contractor proposal will be reviewed by the Selection Committee and graded individually by each City employee participant, with a final grade being assigned collectively by the Selection Committee. The following weighting and points will be assigned to the Proposal for evaluation purposes:

Table 1
Criteria Max Points Rating
Completeness of Response 0 Pass or Fail
Qualification of Firm 25
Qualifications of Company and Personnel
(Experience)
25 Approach to Safety Measures 25
Reasonableness of Cost and Price 25
Total 100

1. Completeness of Response (Pass/Fail) - 0
Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.

2. Qualification of Firm – 25 points
The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement. a) Logical and laid out in a clear and thoughtful manner b) Includes a complete plan to accomplish the requirements, including subcontracting c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements
d) Innovative approach and ideas, specific methods and techniques utilized by contractor
e) Considerate of time constraints within project
f) Meets all applicable guidelines as set forth in this RFP

12 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services g) Demonstrates thorough understanding of applicable environmental laws and regulatory requirements (e.g., EPA, DOT, DTSC) relevant to hazardous materials handling and disposal.
h) Describes the firm’s ability to obtain and manage required permits, and maintain accurate manifesting, reporting, and recordkeeping in compliance with local, state, and federal laws.
i) Includes contingency procedures for managing unexpected conditions and environmental risks.
j) Demonstrates ability to mobilize rapidly across multiple City departments, with scheduling flexibility and readiness for urgent or unplanned work.

3. Qualifications of Company and Personnel (Experience) – 25 points Category is rated based on the submitter’s ability to clearly identify the following:
a) Strength and stability of the firm and any sub-contractors b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references
c) Key personnel’s level of involvement in performing related work and/or close oversight
d) Adequate labor commitment
e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience f) Samples of craftsmanship and quality of work for other similar projects g) Demonstrates familiarity with hazardous materials cleanup projects in municipal settings.

4. Approach to Safety Measures - 25 points
This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:
a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders
b) Provided Injury and Illness Prevention Program (IIPP) c) No serious or willful OSHA violations within the past 5 years d) Includes procedures for environmental protection during cleanup, such as measures for dust suppression, vapor control, spill containment, and waste transport safeguards.
e) Describes contingency plans for managing unexpected contamination, worsening site conditions, or other environmental risks.

5. Reasonableness of Cost and Price – 25 points
Category is rated based on the submitter’s:
a) Value provided
b) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work
c) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable

13 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services d) Responsiveness to RFP and exceptions to or deviations from RFP requirements; quality of materials to be used; value of Total Price
The City reservices the right to negotiate with each contractor a Best and Final Offer.

B. EVALUATION PROCEDURE
An Evaluation Committee comprised of City staff, and may include personnel from stakeholder agencies, will be appointed to review all proposals in accordance with the above criteria
During the evaluation period, the City may do any or all of the following:

A. Generate a “short list” and conduct interviews with the top candidates; B. Conduct on-site visits and/or tours of the candidates’ places of business; and C. Conduct negotiations with the most qualified candidate(s).

Contractors should be aware, however, that award may be made without contractor visits, project visits, interviews, or further discussions or negotiations.

Interviews – The City may interview the highest scoring proposals based on the evaluation criteria from Table 1
Interview Evaluation Criteria
The Interview will provide a maximum total of ten (10) points in addition to the maximum 100 points identified in Table 1. The available scoring for the Interview is as follows:

Category Points
Presentation 10
Technical Content 20
Project Manager and Key Team Members 20
Communication Skills 10
Project Understanding 20
Flexibility to Accommodate City Needs 20
Total Maximum Points 100
C. AWARD
Contractors are to submit a separate fee proposal with their technical proposal. Upon review and scoring of all proposals, the City will begin negotiations with the highest ranked Contractor. Should the City be unable to negotiate a satisfactory contract with the highest ranked Contractor, the City retains the right to terminate negotiations and open negotiations with the next highest ranked Contractor.

14 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services In addition, negotiations may or may not be conducted with contractors; therefore, the proposal submitted should contain your most favorable terms and conditions, since the selection and award may be made without discussion with any contractor.

City staff will submit a recommendation to City Council for consideration and approval of the proposal(s) evaluated by staff to be the most qualified for this project. The City anticipates making final selections and awards on or about November 5, 2025.

D. NOTIFICATION OF RANKINGS
Contractors that submit proposals may be notified in writing of the proposals rankings using the City’s on-line bidding platform after approval of the City’s authorized contracting party.

15 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services SECTION IV.

PROJECT DESCRIPTION AND SCOPE OF WORK
A. PROJECT DESCRIPTION:

Goal/Purpose:

The City of Corona is seeking proposals from experienced and qualified vendors to provide Hazardous Materials Abatement, Cleanup and Toxic Remediation and Biohazard Remediation - Crime Scene Clean-up.

This Request for Proposals is being completed for Citywide use to establish agreements with multiple contractors for the completion of hazardous material clean-up and removal to be provided on an “as needed” basis at various locations throughout the City.

These services may be requested by, but are not limited to, the following departments:
• Utilities Department
• Public Works Department
• Community Services Department
• Police Department
Scope of Work Description:

This scope of work establishes the minimum requirements for providing Hazardous Materials Clean-Up and Removal Services to the City of Corona. The Contractor is required to meet all specifications listed herein, at minimum, and is required to submit a firm fixed cost for all commodities/services. The Contractor shall fully and timely provide all deliverables described herein in strict accordance with the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations. Contractor shall provide all labor, materials, equipment and mobilization to complete the services.

B. SCHEDULE OF PERFORMANCE:

Work Hours / Response Time
Work shall typically be performed between the hours of 7:00 AM and 5:00 PM – Monday through Friday. Some public facilities and/or onsite locations may require work to be performed after normal business hours.

Contractors providing services (as contrasted with those providing materials only) shall be available to respond to City requests for service 24 hours per day, seven days per week, with the following response times:
• Response to non-emergency work requests shall be within 2 business days. • On-site response to emergency work requests shall be within 1 hour.

The Maintenance Services Department is responsible for providing emergency building, building infrastructure, and equipment repair during emergency evacuation situations and requests cooperation from all contractors providing On-Call services to the City of Corona.

16 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services During a wide-scale emergency, firms may be contacted to provide services and/or equipment.

Firms must agree that the City’s request for services will be a top priority.

C. THE FOLLOWING PRESENTS THE SCOPE OF SERVICES FOR ON-CALL

CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES AND BIOHAZARD REMEDIATION - CRIME SCENE CLEAN-UP:

I. Hazardous Materials Abatement, Cleanup and Toxic Remediation General:

Perform General routine pickups and onsite Emergency Hazardous Materials Abatement, Cleanup, and/or Toxic Remediation Services as directed by the City of Corona. The successful bidder(s) shall provide all labor, materials, supplies, equipment, profile fees, label(s), prepared manifest(s), transportation, disposal, fuel charges, taxes and services in conformance with the terms and conditions outlined in these specifications. All work shall be performed in accordance with all Federal and State agencies, laws, requirements, and regulations. All waste disposal is subject to verification and final analysis. Bidder shall possess a current California hazardous substances removal certification. a) Item Descriptions
Waste items expected to be required for pick-up, transportation and disposal are as follows but not limited to:
• Fluorescent Tubes
• High Pressure Sodium Bulbs
• Aerosol Cans
• Diesel Track
• Red Dye Diesel
• Paint, Flammable Lab Pack
• Paint (latex or water based)
• Sodium Hydroxide
• Oil, Absorbent
• Oil filters, drained
• Oily Absorbent Socks
• Batteries, Wet, filled with Sulfuric Acid, Lead
• Batteries, Dry, Containing Potassium Hydroxide Solid (Cadmium, Nickel) • Corrosive Lab Pack (Sulfuric Acid)
• Waste Asphalt Emulsion
• Used Tires – Standard Auto
• Used Tires – Trucks, Heavy Equipment, Semi-Trucks, Flatbeds b) Alternate Items
Waste items expected to be required for pick-up, transportation and disposal are as follows but not limited to:
• 16-gallon drum
• 30-gallon drum

17 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services • 55-gallon drum
• Poly drums for lithium NiCad batteries
• Oil Booms
c) Alternate Services
Parts Washer – pump out, dispose and refill parts washer with degreaser Solution. Parts washers are located at Waste Water Treatment Plant and Corporation Yard locations. d) Pick up Locations
Hazardous waste will be collected from, but not limited to, the following City sites:
• Corporation Yard
750 Public Safety Way
Corona, CA 92880
• Police Department – Range
710 Public Safety Way
Corona, CA 92880
• Police Department – Property & Evidence
730 Public Safety Way
Corona, CA 92880
• Waste Water Treatment Plant #1 – Department of Water & Power 2205 Railroad Street
Corona, CA 92882
II. Biohazard Remediation - Crime Scene Clean-up
Services shall include but are not limited to the following:
• Disposal and cleanup of biohazardous waste in City-owned vehicles • Disposal and cleanup of biohazardous waste at any City facility

ANY BIOHAZARD SERVICES EXCEPT FOR THE CLEANING OF POLICE VEHICLES ARE CONSIDERED A 24-HOUR SERVICE AND ARE NOT
BILLED OVERTIME FOR AFTER HOURS AND ON WEEKENDS.
a) Police Vehicle Cleaning
Respond to the Corona Police station to properly clean and apply an EPA registered disinfectant to police vehicles after the transport of an arrestee that contaminates the vehicle with blood, vomit, urine, feces, MRSA, C-Diff, Staph, Scabies, or other potentially contagious agent. This cost includes response, labor, supplies and disposal.
b) Jail Cell Cleaning
• Hazardous Materials Clean-Up and Removal Services.

18 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services • Respond to Corona jail cells to properly clean and apply an EPA registered disinfectant to jail cell floors, walls, and any built-in fixtures after an arrestee contaminates the environment with blood, urine, feces, vomit, MRSA, C-Diff, Staph or other potentially contagious agent. This cost includes response, labor, supplies, and disposal.
c) Exterior Trauma Cleanup
24-hour emergency dispatch request for the cleanup, disinfection, and disposal of blood, bodily fluids, sharps or other biohazard on public property or private property that exposes the public and a property owner cannot be located. This service includes response, labor, supplies, equipment, and disposal. d) Corona Police Department
As needed, pick up biohazard containers and disposal of hazardous waste at:
• Property & Evidence - 730 Public Safety Way, Corona, CA 92880 ▪ Dispose of flammable gases
▪ Dispose of flammable solids
▪ Dispose of excluded recyclables
▪ Pick up five 5-gallon biohazard containers and replace them with another empty container
▪ Pick up two 30-gallon biohazard containers and replace them with another empty container
▪ Pick up a 55-gallon biohazard container and replace it with another empty container
• Range - 710 Public Safety Way, Corona, CA 92880
▪ Pick up a 55-gallon biohazard container and replace it with another empty container
D. MINIMUM QUALIFICATIONS:

Bidder must meet these minimum qualifications at the time their proposal is submitted to the City:

1. Hazardous Materials Abatement, Cleanup and Toxic Remediation In addition to complying with all applicable laws and regulations, Contractors must hold current licenses and certifications for the respective service(s) being offered (e.g.

Asbestos Certification for asbestos abatement, Hazardous Substance Removal Certification and HAZWOPER Training for excavators, C-57 Well Drilling Contractor License for Well Drilling, QSP & QSDs for SWPPPs, etc.)

2. Biohazard Remediation - Crime Scene Clean-up
Contractors must have OSHA and E.P.A. regulations requirements appropriated to the industry standards and bio-waste disposal protocols. Contractors are required to have

19 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services all necessary permits, certifications, and training to handle, transport, and dispose of biohazardous waste in compliance with federal, state, and local regulations

3. Hazardous Materials Clean-Up and Removal Services
Certification and permits to clean, recover, transport, and dispose of hazardous materials and be registered with the California Department of Public Health (CDPH) as a medical waste transporter. Contractors must be able to recognize and preserve evidence so that it may be recovered by detectives, officers, or criminalists at the scene.

All Services:

1. Have a current registration with the California Department of Industrial Relations.

2. Have five (5) years of relevant experience performing Hazardous Materials Clean-Up and Removal Services.

20 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services

SECTION V

PROPOSAL CONTENT AND FORMS
A. PRESENTATION
Proposals shall be specific to this project. Lengthy narrative is discouraged and presentation should be brief and concise.

1. Cover Letter
Proposals shall contain the following in a cover letter:
a. Identification of contractor, including name, address, telephone number and DIR Registration Number, if applicable;
b. Proposed working relationship between contractor and subcontractors, if applicable;
c. Acknowledgment of receipt of all RFP addenda, if any; d. Name, title, address, telephone number and email address of contractor’s contact person during the proposal evaluation period;
e. A statement that the cost of printing, mileage, telephone, mailing and other expenses incidental to the performance of the main items of the on-call citywide hazardous materials clean-up and removal services to be rendered are included in the hourly rates schedule of said fee proposal and that there will be no additional charges.
f. A statement to the effect that the proposal shall remain valid for a period of not less than 90 days from the date of submittal;
g. Signature of a person authorized to bind contractor to the terms of the proposal; and
h. Identification of proposed subcontractors, including legal company name, and contact person’s name, address, and phone number. Working relationship between Contractor and subcontractors, if applicable.
i. Complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable Following the cover letter, proposals should address the following items in turn:

2. Technical Proposal:
a. Project Approach:
i. Describe how your proposed approach and methodology addresses the City’s needs as expressed in the RFP.

21 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services b. Work Plan: This section must contain sufficient detail to convey to members of the evaluation team your firm’s knowledge of the subjects and skills necessary to successfully complete the project.
i. Describe your plan for accomplishing the tasks described in the Scope of Work.
ii. Describe personnel working on the project, their tasks, and their time commitments.
iii. Describe any enhancements or procedural or technical innovations that would further the purpose and outcomes of this RFP.
c. Project Schedule:
i. Describe when various elements of work would be completed and when deliverables would be provided after work begins.
d. Deliverables:
i. Describe fully any deliverables that will be due under the contract, based on the Scope of Work.
e. Any other subject as requested in Section III., A. Evaluation Criteria.

3. Experience
a. Completed Contractor Information Form (attached)
b. Completed Contractor Experience Form (attached)
c. Disclosures:

Contractor must include in his proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable
d. Team Structure:

Describe your firm’s organizational chart, identify who will have overall responsibility for the work, and include the lines of authority between team members up to this senior level
e. Sample Work (if applicable):

Describe samples of work from other, similar projects that demonstrate your firm’s capability to accomplish the work describe in this RFP f. Any other subject as requested in Section III., A. Evaluation Criteria.

4. Qualifications, Related Experience and References

22 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services This section of the proposal should establish Contractor’s ability to satisfactorily perform the required work by reasons of: experience in performing work of a similar nature; demonstrated competence in the services to be provided; professional and educational qualifications, strength and stability of the firm, staffing capability, work load, record of meeting schedules on similar projects; and supportive client references.

Contractor shall:
a. Provide a brief profile of the firm, including the types of services offered, year founded, form of organization (corporation, partnership, sole proprietorship) number, size and location of offices and number of employees; b. Provide a general description of the firm’s financial condition; identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, impending merger) that may impede contractor’s ability to complete the project;
c. Describe samples of work and the firm’s experience in performing work of a similar nature to that described in this RFP, and highlight the participation in such work by the key personnel proposed for assignment to this project; d. Identify subcontractors by company name, address, contact person, telephone number, project function, DIR registration number and describe contractor’s experience working with each subcontractor; and
e. Provide a minimum of 3 references from the projects cited as related experience. References shall include the name, title, address, telephone number, and email address of the person(s) at the client organization most knowledgeable about the work performed. Contractor may also supply references from other work not cited in this section as related experience. f. Any other subject as requested in Section III., A. Evaluation Criteria

5. Proposed Staffing and Project Organization
This section of the proposal should establish the qualifications and involvement of the proposed project staff. Contractor shall:
a. Describe your firm’s organization chart, identify who will have overall responsibility for the work, and include the lines of authority between team members up to the senior level. Provide education, experience and applicable professional credentials of proposed project staff.
b. Furnish brief resumes, not more than two pages, and at least three references, for key personnel.
c. Identify key personnel proposed to perform the work in the specified tasks and include major areas of subcontractor work.
d. Include a project organization chart which clearly delineates communication/reporting relationships among the project staff. e. Provide education, experience, and applicable professional credentials of proposed subcontractors.

23 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services f. Include a statement that key personnel will be available to the extent proposed for the duration of the project acknowledging that no person designated as “key” to the project shall be removed or replaced without the prior written concurrence of the City.
g. Any other subject as requested in Section III., A. Evaluation Criteria

6. Work Plan
Contractor shall provide a narrative which addresses the Scope of Services and shows contractor’s understanding of the City’s needs and requirements. Contractor shall:
a. Describe the approach to completing the tasks specified in the Scope of Services.
b. Outline sequentially the activities that would be undertaken in completing the tasks and specify who would perform them.
c. Furnish a schedule for completing the tasks in terms of elapsed weeks from the commencement date.
d. Provide a resource estimate of labor resources, utilizing a table projecting the labor-hour allocation to the project by individual task. e. Identify methods that contractor will use to ensure quality control as well as budget and schedule control for the project.
f. Describe fully any deliverables that will be due un the contract, based on the Scope of Work.
g. Any other subject as requested in Section III., A. Evaluation Criteria Contractor may also propose enhancement or procedural or technical innovations to the Scope of Services which do not materially deviate from the objectives or required content of the project.

5. Safety:
a. Completed Industrial Safety Record Form (attached)
b. Describe the safety measures you plan to put in place to assure the City that all applicable OSHA regulations will be adhered to with the inclusion of an Injury and Illness Prevention Program.
c. Any other subject as requested in Section III., A. Evaluation Criteria

6. Exceptions/Deviations
State any exceptions to or deviations from the requirements of this RFP on the RFP Acknowledgement Form where indicated. Where Contractor wishes to propose alternative approaches to meeting the City’s technical requirements, these should be

24 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services thoroughly explained. Contractors are cautioned that exceptions or deviations from RFP requirements may cause their proposal to be rejected as non-responsive.

7. Time Extensions
There will be no time extensions for routine delays in Project development design, plan check, or permit processing. These must be anticipated in your fee. Time extensions will only be authorized in writing as a change order to the contract when due to major changes in Scope of Services, unavailability of essential information or delays by others.

8. Alternative Work Schedule
The Contractor should discuss the Project schedule and the ability to meet or exceed the milestones given. In the event it is determined that there are major deficiencies in the work schedule or that the work can be accomplished in less time, an alternative work schedule may be submitted along with an appropriate explanation in the Schedule Section of the proposal. City is under no obligation to consider such an alternative schedule.

9. Labor Hour Estimate and Fee Proposal
Contractors are to submit a fee proposal with their technical proposal. The fee proposal must be submitted as a separate file and uploaded into PlanetBids as the Cost File.

The fee proposal must not be included within the Technical Proposal file. After ranking of the contractors by qualifications, the City will review the cost proposals and begin negotiations with the highest ranked contractor. If agreement cannot be reached, then negotiations proceed to the next most qualified contractor. The goal of negotiations is to agree on a final contract that delivers the services, or products required at a fair and reasonable cost to the City. Contractor shall provide the following in their fee proposal:
a. Submit fees using the provided Fee Table template.
b. An hourly rate schedule (labeled as Exhibit “C” Compensation) and an hourly cost breakdown by task showing labor hours, hourly labor rates, and fees by task.
c. A total “Maximum Not-to Exceed” fee for all services to be rendered and all materials to be furnished.

Items typically negotiated include:
a. Work plan
b. Schedule and deadlines
c. Products to be delivered
d. Classification, wage rates, and experience level of personnel to be assigned e. Cost items, payments, and fees

25 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services

10. Appendices
Information considered by Contractor to be pertinent to this Project and which has not been specifically solicited in any of the aforementioned sections may be placed in a separate appendix section. Contractors are cautioned, however, that this does not constitute an invitation to submit large amounts of extraneous materials; appendices should be relevant and brief.

11. Insurance
Contractors shall submit evidence of ability to provide insurance in the amounts and with coverages as required in the attached Maintenance/General Services Agreement.

B. LICENSING AND CERTIFICATION REQUIREMENTS
By submitting a proposal, Contractor warrants that any and all licenses and/or certifications required by law, statute, code or ordinance in performing under the scope and specifications of this RFP are currently held by Contractor and are valid and in full force and effect.

Copies or legitimate proof of such licensure and/or certification should be included in Contractor's proposal. Proposals lacking copies and/or proof of said licenses and/or certifications may be deemed non-responsive and may be rejected.

C. RFP ACKNOWLEDGMENT FORM/PAYMENT TERMS
Contractor shall complete the RFP Acknowledgment Form in its entirety. Unless discount terms are offered, payment terms shall be “Net 30 Days”. Payment due dates, including discount period, will be computed from date of City acceptance of the required services or of a correct and complete invoice, whichever is later, to the date City’s check is mailed.

Contractor shall include in all monthly invoices the running total of the amount billed to the City and the remaining contract balance.

D. NON-COLLUSION DECLARATION/AGREEMENT ACKNOWLEDGMENT
Contractor shall complete and sign the Non-Collusion Declaration and Acknowledgment of the City of Corona Agreement on the following pages and submit with its proposal.

E. SB 854 REQUIREMENTS
Pursuant to SB 854, which amended the Prevailing Wage Laws, this contract is subject to compliance monitoring and enforcement by the DIR. Beginning March 1, 2015, with very limited exceptions no contractor or subcontractor may be listed on a proposal for this contract unless registered with the DIR pursuant to Labor Code section 1725.5. Beginning April 1, 2015, no contractor or subcontractor may be awarded this contract unless registered with the DIR pursuant to Labor Code section 1725.5.

The DIR registration number for each contractor and subcontractor, if approved in advance by City, must be identified on Contractor’s proposal - failure to identify this number could result in the proposal being rejected as non-responsive. It is each contractor’s

26 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services responsibility to ensure that they have fully complied with SB 854. The City will report all necessary contracts to the DIR as required by the Prevailing Wage Laws.

F. FLEET COMPLIANCE CERTIFICATION/CERTIFICATES OF REPORTED

COMPLIANCE
The City is a Public Works Awarding Body, as defined under Title 13 California Code of Regulations section 2449(c)(46). Accordingly, Contractors must submit, with their proposals, valid Certificates of Reported Compliance (“CRC”) for the Contractor’s fleet and for the fleet(s) of its listed subcontractors (including any applicable leased equipment or vehicles). Contractor must additionally complete and submit the Fleet Compliance Certification, included in the Proposal Documents. Failure to provide a CRC for the Contractor, and for all listed subcontractors, or failure to complete the Fleet Compliance Certification, may render the proposal non-responsive.

I. PROPOSAL CHECKLIST
 Cover Letter
 Technical Proposal
 Non-Collusion Declaration
 Acknowledgment of the Terms and Conditions of the City of Corona Maintenance/General Services Agreement
 Acknowledgement of Insurance Requirements Check Sheet  Completed Insurance Requirements Check List
 Sample Insurance Certificate
 Contractor’s Statement of Past Contract Disqualifications  RFP Acknowledgment Form
 Contractor’s Safety Record Form
 Acknowledgment of Vendor Performance Evaluation Form
 Designation of Subcontractors Form
 Contractor’s Certificate Regarding Workers’ Compensation  Experience Statement
 Fleet Compliance Certification
 Fee Proposal and Fee Table Template (submitted as a separate document from the proposal file)

27 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services

FEE TABLE TEMPLATE
(To be submitted with Fee Proposal)
Please provide detailed Pricing in the spaces provided below.

All quantities below are estimates for the purposes of proposal comparison. Estimated quantities are no guarantee of actual amounts.

Unit costs shall include all materials, supplies, labor, equipment and ancillary costs required to complete the work.

I. PRICE SHEET - ITEMS FOR HAZARDOUS MATERIALS ABATEMENT,

CLEANUP AND TOXIC REMEDIATION
ITEM DESCRIPTION U/M Packaging/Unit Note
(If applicable) Unit Cost
1 Fluorescent Tubes Lot of 100
2 High Pressure Sodium Bulbs Lot of 100
3 Aerosol Cans 55 gallon drum
4 Diesel Tack 55 gallon drum
5 Red Dye Diesel 55 gallon drum
6 Paint, Flammable Lab Pack 55 gallon drum
7 Paint (latex or water based) 55 gallon drum
8 Sodium Hydroxide (solution) 55 gallon drum
9 Sodium Hydroxide (solid) 55 gallon drum
10 Oil, Absorbent 55 gallon drum
11 Oil Filters, Drained 55 gallon drum
12 Oily Absorbent Socks 55 gallon drum
13 Batteries, Wet, Filled with Sulfuric
Acid, Led 55 gallon drum
14 Batteries, Dry, Containing
Potassium Hydroxide Solid
(Cadmium, nickel)
55 gallon drum
15 Corrosive Lab Pack (Sulfuric Acid) 55 gallon drum
16 Waste Asphalt Emulsion 55 gallon drum
17 Used Tires – Standard Auto Lot of 70
18 Used Tires – Trucks, Heavy
Equipment, Semi-Trucks, Flatbeds Lot of 70
19 16 Gallon Drum Each
20 30 Gallon Drum Each
21 55 Gallon Drum Each

28 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services 22 Poly Drums for Lithium NiCad
Batteries Each
23 Oil Booms Each
To pump out, dispose and refill parts washer with degreaser Solution:

ITEM DESCRIPTION
EST.

QTY. U/M Unit Cost
1 Parts Washer Service 1 Per Service
II. PRICE SHEET- ITEMS FOR BIOHAZARD REMEDIATION - CRIME SCENE CLEAN-UP:

ITEM DESCRIPTION U/M Unit Price
1 Police Vehicle Cleaning per vehicle
2 Jail Cell Cleaning per cell
3 Exterior Trauma Cleanup flat fee per response
4 PD Biohazard Pick Up per 55 gal. container
If applicable Only:

Labor
Units Item Rate
Hours Emergency Response Coordinator
Hours Project Manager
Hours Equipment Operator
Hours Lead Technician
Hours Field Technician
Hours Field Administration Clerk
Hours Health & Safety Officer
Hours Certified Industrial Hygienist
Hours Field Chemist
Hours Prevailing Wage Additional Charge
Instrumentation
Units Item Rate
Hours Combustible Gas Indicator – LEL
Hours Organic Vapor Analyzer, PID, HNU
Daily Mercury Vapor Analyzer Per Day
Daily Drager Pump
Each Drager Tubes
Daily Radiation Detector
Daily Haz Cat Kit

29 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services Equipment
Units Items Rate
Hours 40- Foot Tractor and Trailer
Hours 40-Foot Flatbed Trailer and Tractor
Hours 24-Foot Bobtail Truck with Lift Gate
Hours Vacuum Truck (50 Barrel)
Hours Vacuum Truck (70 Barrel)
Hours Vacuum Truck (120-130 Barrel – Stainless Steel)
Hours Pressure Washer/Steam Cleaner
Hours Service Truck
Hours Gear Truck
Hours Emergency Response Unit
Hours Front Loader
Hours Skid Steer
Hours Vactor Support Vehicle
Hours Super Sucker / Guzzler
Hours Excavator with grapple or thumb attachment
Hours Water Truck
Hours Roll Off/End Dump Truck 80,000 lbs. GVW
Daily Compressor
Daily 5k Watt Generator
Daily Portable Light Standards
Daily Diaphragm Pump
Daily Rivet Buster
Daily Flood Light
Daily Gas Powered Cutoff Saw
Daily Sawzall (Day)
Daily Drum Rotator / Grabber
Daily Tripod Extraction Device
Daily Air Injection Unit W/ Hoses
Daily Drum Sling
Daily Pallet Jack
Daily Confined Space Rescue Equipment
Daily Mercury Hepa Vacuum
Daily Skill Saw
Daily Lock Out Tag Out
Daily 30” Flat Surface Concrete Cleaner
Daily Portable Spill Containment
Daily Roll Off Box
Daily Banding Machine
Daily Chemical Transfer Trailer (Day)
Daily Drum Vacuum
Daily Breathing Air Trailer (Day)

30 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services Sampling Equipment
Units Items Rate
Day Processing, Packaging, Shipping
Each Profile Fees
Each Emergency Profile Fees
Each Initial Waste Streams
Each PH Test Strips, pH 0-14 (Box)
Each Chain of Custody
Project Speed Wrench
Project Bung Wrench
Project Drum Dolly
Each Sample Jars
Safety Equipment
Units Items Rate
Each Level {A} Personal Protective
Each Level {B} Personal Protective
Each Level {C} Personal Protective
Each Level {D} Personal Protective
Each Breathing Air (224 Cubic Ft Cylinder)
Each SCBA/Standby
Each Tyvek
Each Poly Coated Tyvek (Yellow) or Saranex
Day Acid Suit (replacement cost $1,500)
Each Disposable Dust Mask
Pair Ear Plugs
Pair Safety Glasses
Pack Latex Gloves
Pair OV\Ag Resp. Cartidges
Pair BLK Pvc Gloves (Each)
Pair Leather Gloves (Each)
Each Portable Eyewash Station
Each Drinking Water (5 Gallon)
Each Drinking Water Bottle (16 Oz)
100’ Life Line (100’)
Day Safety Harness
Day Confined Space Equipment
Each Confined Space Entry Permit
Materials and Supplies
Units Items Rate
Bag Vermiculites
Bag Clay Absorbent

31 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services Bag Caustic Soda
Bag Boric Acid
Bag Suck It Up Absorbent
Bundle Absorbent Pads
Each Absorbent Booms (8 Inch X 10 Ft)
Each 55- Gallon D.O.T. Steel Drums (Open)
Each 55- Gallon D.O.T. Steel Drums (Closed)
Each 55- Gallon D.O.T. Poly Drums (Open Top)
Each 55- Gallon D.O.T. Poly Drums (Closed)
Each 55- Gallon PCB Drum, 17-C
Each 30- Gallon D.O.T. Metal Pail
Each 30- Gallon D.O.T Plastic Pail
Each 14- Gallon D.O.T. Metal Pail
Each 14- Gallon D.O.T Plastic Pail
Each Cardboard Drum (Light Tube) 4’ or 8’
Each Recovery Drum, 85-Gallon Steel
Each Recovery Drum, 85-Gallon Poly Screw
Each Tri-Wall Hazardous Waste Containers
Each Pallets (Wood)
Each Biohazard Container, (1qt)
Each Drum Liners (55- Gallon)
Each Drum Liners (35-Gallon)
Each Drum Ring and Bolt, for 55-Gallon
Each Bags, 6-Mil Asbestos
Each Hazardous Waste Labels
Each Hazardous \ Caution Tape
Each Shrink Wrap (Roll)
Each Plastic Sheet (Visqueen) 100ft Roll
Each Hazardous & Non- Hazardous Manifest
Each Drum Funnel
Each Disposable Hand Pump
Each Barricades / Traffic Cones (Each/Day)
Panel Temporary Fence (6’ x 12’ Panel/Month)
Each Disposable Coliwasa
Each Bill of Lading
1 Gal Industrial Degreaser 1-Gal Bol Sg
1 Gal Industrial Degreaser 1-GAL Gc
Day Digital Camera
Each Cell Phone
Each Digital Report
Each Roll Off Box Liner
Each Gold Crew (Per Gallon)
Each Air Injection Unit W/Hoses (Day)
Each Hudson Sprayer
Each 20’ Extension Ladder (Day)
Each Squeegee 24”

32 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services Each Steel Shovel
Each Pick
Each Push Broom 24”
Each Plastic Vactor Hose (Per Foot)
Each Plywood (4x8) Heat Treated
Each Dunnage Wood (2x6x8)
Each Dunnage Air Bags
Each Rags (Bundle)
Contractor agrees to provide all necessary backup documentation for all other as-needed labor and materials. Y / N
Other as-needed materials: Cost + ______%
Other as-needed labor: Cost + ______%

33 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services PARTY SUBMITTING PROPOSAL: ______________________

NON-COLLUSION DECLARATION
(TO BE EXECUTED BY CONTRACTOR AND SUBMITTED WITH PROPOSAL) The undersigned declares:

I am the _________________________________________________ [title] of ___________________________________ [proposer], the party making the foregoing bid.

The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or a sham. The proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham bid. The proposer has not directly or indirectly colluded, conspired, plotted, or agreed with any proposer or anyone else to put in a sham bid, or to refrain from submitting a proposal. The proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer. All statements contained in the proposal are true. The proposer has not, directly or indirectly, submitted his or her proposal price, or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a proposer that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the proposer.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ____________________ [date], at ________________________________ [city], _________________________[state]. ____________________________________
Signature
____________________________________
Typed or Printed Name
____________________________________
Title
____________________________________
Party Submitting Proposal

34 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services

ACKNOWLEDGMENT OF THE TERMS AND CONDITIONS OF THE CITY OF

CORONA MAINTENANCE/GENERAL SERVICES AGREEMENT
This is to acknowledge that we have read the City of Corona Maintenance/General Services Agreement and will sign the Agreement, as presented, without exception, for the City’s RFP No. 25-076AS.
______________________________________________________________________________ (Firm Name)
______________________________________________________________________________ (Print name and title of person signing for firm)
______________________________________________________________________________ (Signature/Date)

35 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services

ACKNOWLEDGMENT OF THE INSURANCE REQUIREMENTS CHECK SHEET (To be Completed and Submitted with Contractor’s Proposal) All applicable insurance requirements to this RFP are identified with a ‘YES’ under the “Applicable to Vendor” column on the RFP Insurance Requirements Check List.

Contractor acknowledges that we have reviewed the City of Corona Insurance Requirements Check Sheet and understand that we will be able to provide the insurance coverage required. A sample certificate of insurance is enclosed for the City’s preliminary review. __________________________________________________________________________ (Firm Name)
__________________________________________________________________________ (Print name and title of person signing for firm)
__________________________________________________________________________ (Signature/Date)

36 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services City of Corona
RFP No. 25-076AS Insurance Requirements Check List
(To be Completed and Submitted with Contractor’s Proposal) All applicable insurance requirements are identified with a ‘YES’ under the “Applicable to Vendor” column. Indicate Yes or No below if you are able to comply with the requirement.

YES NO
Applicable to
Vendor
Can your company provide General Liability - $3M occurrence/$6M aggregate? YES Can your company provide Automobile Liability - $1M? YES Can your company provide Workers Compensation and Employer's Liability - $1M? YES Can your company provide Errors and Omissions (Professional) Liability Insurance - $1M per claim or occurrence/$2M aggregate? Not Applicable
Can your company provide Technology Professional Errors and Omissions Liability Insurance - $2M occurrence or $2M aggregate?
Not
Applicable
Can your company provide Builders'/All Risk for the completed value of the project naming the City as the loss payee? Not Applicable
Can your company provide Contractor’s Pollution Liability and Transportation Pollution Liability with minimum limits of $3 million/$6 million with a primary Additional Insured endorsement? YES
Can your company provide coverage with an insurer with a current A.M. Best’s rating no less than (A-):VII and licensed as an admitted insurance carrier in California? YES Can your company provide coverage with an insurer with a current A.M. Best’s rating no less than (A-):X and authorized to issue the required policies in California? YES Will your insurance policies have a (30) days' notice of cancellation endorsement? YES If your firm is unable to provide a (30) day notice of cancellation will your firm sign a City provided statement that the Vendor shall notify the City within two business days any notice of cancellation? YES
Does your insurance have any deductibles and/or self-insurance retentions? YES Insurance Endorsements
General Liability
YES NO
Applicable to
Vendor
(Occurrence form CG 0001) YES
Will your company provide an insurance policy that states the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection therewith? YES Will your company provide an insurance policy that states any person or organization whom you have agreed to include as an additional insured under a written contract? provided such contract was executed prior to the date of loss? YES Can your company provide Completed Operations as evidenced with the following endorsements? YES
Endorsement form CG 20 10 11 85 OR YES
CG 20 37 and one of the following YES
CG 20 10 YES
CG 20 26

37 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services CG 20 33
CG 20 38
Will your company provide a General Liability endorsement stating that the insurance coverage shall be primary any City insurance will be in excess of the contractor’s insurance and will not be called upon to contribute Endorsement Form shall be as broad as CG 20 01 04 13? YES
Automobile Liability
YES NO
Applicable to
Vendor
Does your insurance cover Owned automobiles with Form number CA 0001 code 1 (Any Auto)? YES
If your company does not have owned automobiles, does your insurance cover No owned autos Code 8 (hired) and 9 (non-owned)? YES
Workers' Compensation
YES NO
Applicable to
Vendor
Will your company provide a waiver for all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work or Services performed by the Contractor? YES
Will your company provide a Waiver of Subrogation – All Other Policies. Contractor hereby waives all rights of subrogation any insurer of Contractor’s may acquire against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of any insurance policy which arise from work or Services performed by the Contractor? YES
Use the space below to explain any "NO" responses.

38 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services CONTRACTOR’S STATEMENT OF PAST CONTRACT DISQUALIFICATIONS Contractor is required to state any and all instances of being disqualified, removed, or otherwise prevented from submitting a proposal, or completing any contracts for similar services as detailed in RFP No. 25-076AS.

1. Have you ever been disqualified from any contract? (circle one) Yes No

2. If yes, explain the circumstances:
________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ __________________________________________
(Firm Name)
__________________________________________
(Print name and title of person signing for firm)
__________________________________________
(Signature/Date)

39 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services CONTRACTOR’S SAFETY RECORD
(To be Completed and Submitted with Contractor’s Proposal) Number of Serious OSHA Violations within the last two (2) years or any Willful violations within the last five (5) years (must state zero if none):
___ Serious ___ Willful ___ Repeat ___ Other ___ Unclass _____ Total Firm Name (Print)
Signature
Name and Title (Print)
Date

40 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services Vendor Performance Evaluation Form
Department: Division:

Prepared By: Title:

Vendor Name: P. O. #:

Contract Amount: $ Change Order Amount: $
Project Name:

Description of Project:

Date Prepared:

Performance Evaluation Period: (select one)
Weekly Monthly Quarterly Annually Other
Vendor Category: (select one)
General and Maintenance Services -
Commercial services provided on a frequent
basis such as catering, lawn service, general
maintenance, or cleaning.

Professional Service - unique, technical,
and/or infrequent functions performed by an
independent consultant/vendor qualified by
education, experience, and/or technical
ability to provide services.

Products - a supplier of a tangible object that
is manufactured or refined for sale.

Software - a supplier of technology
infrastructure or any license/maintenance
based, or cloud based software, requiring
access to the City’s information technology
system.

Evaluation Score Range and Criteria Factors

EXCELLENT
ABOVE

AVERAGE AVERAGE
BELOW

AVERAGE UNSATISFACTORY
5 (4.50-5.00) 4 (3.20-4.49) 3 (2.60-3.19) 2 (1.81-2.59) 1 (1.00-1.80)

1. Quality of Goods and Services: A measure to determine if the goods/ service received met the quality desired.

2. Quality of Work Performed: A measure to determine if the actual performed met the quality desired.

3. Timeliness of Delivery of Goods: A measure to determine if the goods delivered met (at minimum) the date specified to the vendor.

4. Compliance with Law and Regulations: A measure to determine if the supplier adhered to compliance law and regulations related to the nature of work or product delivered.

5. Safety and Protection: A measure to determine if the supplier followed all safety precautions and wore the appropriate protection gear to perform the service.

6. Appropriate of Tools/Technology: A measure to determine if the vendor provided tools/technology that aligned with requirements.

41 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services

7. Customer Service: How knowledgeable was the vendor regarding the product or service, was the vendor proactive in addressing City staff problems or concerns regarding the product or service.

8. Overall Timeliness of Invoices: Invoices for payment were submitted on a timely basis reflective to the contract.

9. Overall accuracy of Invoices: Invoices for payment were accurate and complete, covering the Work completed as of the date of the Application, inclusive of all required attachments and backup data
For each category identified below, enter the score (1 – 5) with 1 being unsatisfactory and 5 being excellent Evaluation Criteria Evaluation Score

1. Quality of Goods and Services 5 4 3 2 1

2. Quality of Work Performed 5 4 3 2 1

3. Timeliness of Delivery of Goods 5 4 3 2 1

4. Compliance with Law and Regulations 5 4 3 2 1

5. Safety and Protection 5 4 3 2 1

6. Appropriate of Tools/Technology 5 4 3 2 1

7. Customer Service 5 4 3 2 1

8. Overall Timeliness of Invoices 5 4 3 2 1

9. Overall accuracy of Invoices 5 4 3 2 1
EXAMPLE:

OVERALL EVALUATION SCORE 4.89

OVERALL EVALUATION RATING EXCELLENT

42 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services

ACKNOWLEDGMENT OF THE VENDOR PERFORMANCE EVALUATION FORM This is to acknowledge that we have read the City of Corona Vendor Performance Evaluation Form and understand a version of this type of form will be used to provide the basis for periodic assessments by the City to establish contract performance metrics. ______________________________________________________________________________ (Firm name)
______________________________________________________________________________ (Print name and title of person signing for firm)
______________________________________________________________________________ (Signature/date)

43 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services

DESIGNATION OF SUBCONTRACTORS
In compliance with the Subletting and Subcontracting Fair Practices Act of the Public Contract Code of the State of California (PCC section 4100 et seq.), each bidder shall set forth below: (a) the name and the location of the place of business (b) the license number and the DIR registration number, and (c) the portion of the Work which will be done by each subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the Work in an amount in excess of one-half of one percent (1/2%) of the Contractor’s Total Bid Price.

Notwithstanding the foregoing, if the Work involves streets and highways, then the Contractor shall list each subcontractor who will perform work or labor or render service to Contractor in or about the Work in an amount in excess of one-half of one percent (1/2%) of the Contractor’s Total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information.

If Contractor is fully qualified to perform a portion of the Work listed below and will perform such Work, Contractor shall circle “yes” under the “will you be self-performing” column below.

Otherwise, if no subcontractor is specified for a portion of the Work or if more than one subcontractor is specified for the same portion of Work, and if that portion of Work is in excess of the amounts described in the paragraph above, then the Contractor shall be deemed to have agreed that it is fully qualified to perform that portion of Work and that it shall perform that portion itself.

If the “PCC 3400(c)” column states “yes” below, then please take note that a portion of the Work described is impacted by findings made by the City that a particular material, product, thing or service must be used and has been designated by a specific brand or trade name.1 In such cases, there may be only one subcontractor qualified or authorized to perform a portion of the Work described, so please take note and ensure that you list the proper subcontractor. 1 A copy of the applicable approved Notice Designating Sole Source Equipment and Products Specifications is provided upon request.

44 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services Description
of Work
PCC
3400(c)
Apply?
Will you be
SelfPerforming?
(Please
circle)
If no, list
Subcontractor
Location, License Number &
DIR Registration Number of
Subcontractor
Portion of Work by
Subcontractor
Yes or No
Yes or No
Yes or No
Yes or No
Yes or No
Yes or No
Name of Bidder
Signature
Name and Title
Dated

45 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services CONTRACTOR’S CERTIFICATE REGARDING
WORKERS’ COMPENSATION
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Name of Bidder
Signature
Name
Title
Date: ________________________________

46 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services

EXPERIENCE STATEMENT
(To Be Completed and Submitted with Bid)
List at least three (3) municipal or other public utility/entity references for work of a similar nature performed by Contractor within the last five (5) years.

Customer #1 Name: _____________________________________________________ Contact Name: __________________________________
Position: ______________________________
Telephone Number: _____________________
Email: _______________________________________________
Customer Address: ______________________________________________________ Period of Performance: ___________________________________________________ Description of Services: __________________________________________________ ______________________________________________________________________ Contract Amount: $ _________________
Customer #2 Name: _____________________________________________________ Contact Name: __________________________________
Position: ______________________________
Telephone Number: _____________________
Email: _______________________________________________
Customer Address: ______________________________________________________ Period of Performance: ___________________________________________________ Description of Services: __________________________________________________ ______________________________________________________________________ Contract Amount: $ _________________

47 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services Customer #3 Name: _____________________________________________________ Contact Name: __________________________________
Position: ______________________________
Telephone Number: _____________________
Email: _______________________________________________
Customer Address: ______________________________________________________ Period of Performance: ___________________________________________________ Description of Services: __________________________________________________ ______________________________________________________________________ Contract Amount: $ _________________
Customer #4 Name: _____________________________________________________ Contact Name: __________________________________
Position: ______________________________
Telephone Number: _____________________
Email: _______________________________________________
Customer Address: ______________________________________________________ Period of Performance: ___________________________________________________ Description of Services: __________________________________________________ ______________________________________________________________________ Contract Amount: $ _________________
Contractor’s Name
Signature
Print Name and Title

48 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services

FLEET COMPLIANCE CERTIFICATION

THIS FORM IS TO BE COMPLETED BY BIDDERS AND ALL SUBCONTRACTORS Contractor hereby acknowledges that they have reviewed the California Air Resources Board’s policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the “Regulation”).

Contractor hereby certifies, subject to penalty for perjury, that the option checked below relating to the Contractor’s fleet, and/or that of their subcontractor(s) (“Fleet”) is true and correct:

The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.

The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto.

Contractor and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Contractor shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids).

The Fleet is exemptfromthe requirements oftheRegulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Contractor shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4).

The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.

Name of Contractor: ____________________________________ Signature: ____________________________________________ Name: ________________________________________________
Title: _________________________________________________ Date: ________________________________________________

49 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services SECTION VI.

RFP ACKNOWLEDGMENT
REQUEST FOR PROPOSALS: RFP NO. 25-076AS
DESCRIPTION OF WORK: ON-CALL CITYWIDE HAZARDOUS MATERIALS

CLEAN-UP AND REMOVAL SERVICES
CONTRACTOR’S NAME/ADDRESS:

NAME/TELEPHONE NO. OF

AUTHORIZED REPRESENTATIVE
Please indicate any elements of the Technical Specifications which cannot be met by your firm.

Have you included in your proposal all requested informational items and forms? Yes / No (circle one). If you answered “No”, please explain:

Are you on the list of ineligible bidders or have you been or are you on any federal list of debarred or suspended bidders? Yes / No. (circle one)
This offer shall remain firm for 90 days from RFP close date.

Terms and conditions as set forth in this RFP apply to this proposal.

Unless otherwise stated, payment terms are: Net thirty (30) days.

50 RFP No. 25-076AS
On-Call Citywide Hazardous Materials Clean-Up and Removal Services In signing this proposal, Contractor warrants that all certifications and documents requested herein are attached and properly completed and signed.

From time to time, the City may issue one or more addenda to this RFP. Below, please indicate all Addenda to this RFP received by your firm, and the date said Addenda was/were received.

Verification of Addenda Received
Addenda No: __________ Received on: _____________________ Addenda No: __________ Received on: _____________________ Addenda No: __________ Received on: _____________________ AUTHORIZED SIGNATURE:

PRINT SIGNER’S NAME AND TITLE:

DATE SIGNED:

COMPANY NAME & ADDRESS:

PHONE: EMAIL:

DIR REGISTRATION NO.: ____________________________________

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SECTION VII.

FORM OF AGREEMENT

CITY OF CORONA

MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH [***INSERT NAME***]
([***INSERT TYPE OF SERVICES***] – ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES, RFP 25-076AS)

1. PARTIES AND DATE.

This Agreement is made and entered into this [***INSERT DATE***] day of [***INSERT MONTH***], [***INSERT YEAR***] by (“Effective Date”) by and between the City of Corona, a municipal corporation organized under the laws of the State of California with its principal place of business at 400 South Vicentia Avenue, Corona, California 92882 (“City”) and [***INSERT NAME***] a [***[INSERT TYPE OF ENTITY - CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP OR OTHER LEGAL ENTITY]***] with its principal place of business at [***INSERT ADDRESS***] (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. RECITALS.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provision of certain maintenance or other general services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing [***INSERT TYPE OF SERVICES***] services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City.

Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

2.2 Project.

City desires to engage Contractor to render such services for the On-Call Citywide Hazardous Materials Clean-Up and Removal Services, RFP 25-076AS project (“Project”) as set forth in this Agreement.

2.3 Corona Utility Authority.

Contractor understands that the City has entered into a Water Enterprise Management Agreement and a Wastewater Enterprise Management Agreement, both dated as of February 6,

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2002, with the Corona Utility Authority (“CUA”) for the maintenance, management and operation of those utility systems (collectively, the “CUA Management Agreements”). To the extent that this Agreement is deemed to be a "material contract" under either of the CUA Management Agreements, City enters into this Agreement on behalf of the CUA and subject to the terms of the applicable CUA Management Agreement(s).

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional [***INSERT TYPE OF SERVICES***] maintenance or other general services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference.

All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from [***INSERT START DATE***] to [***INSERT ENDING DATE***] (“Term”), unless earlier terminated as provided herein. Contractor shall complete the Services within the Term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the Term of this Agreement one or more times by executing a written amendment pursuant to Section 3.5.8 below (each a “Renewal Term”). The terms “Term” and “Renewal Term” may sometimes be generally and collectively referred to as “Term” in this Agreement.

3.2 Responsibilities of Contractor.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee.

Contractor retains the right to perform similar or different services for others during the Term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

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3.2.2 Schedule of Services. Contractor shall perform the Services within the Term of this Agreement, in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference, and in accordance with any other completion schedule or milestones which may be separately agreed upon in writing by the Parties. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All Services performed by Contractor shall be subject to the approval of City.

3.2.4 City’s Representative. The City hereby designates [***INSERT NAME OR TITLE***], or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.5 Contractor’s Representative. Contractor hereby designates [***INSERT NAME OR TITLE***], or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement.

The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.

3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor agrees that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors shall have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the Term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its

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sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.8 Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do, or respecting the size of any payment to Contractor during the performance of this Contract, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law.

3.2.9 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work or Services knowing them to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Contract to the same extent as though set forth herein and will be complied with. These include but are not limited to the payment of prevailing wages, the stipulation that eight (8) hours' labor shall constitute a legal day's work and that no worker shall be permitted to work in excess of eight (8) hours during any one calendar day except as permitted by law. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.9.1 Employment Eligibility; Contractor. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Contractor.

Contractor also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the Term of the Agreement. Contractor shall avoid any violation of any such law during the Term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States

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Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Contractor shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements provided for in Section 3.2.9 or any of its subsections.

3.2.9.2 Employment Eligibility; Subcontractors, Sub-subcontractors and Consultants. To the same extent and under the same conditions as Contractor, Contractor shall require all of its subcontractors, sub-subcontractors and consultants performing any work or Services relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.9.1.

3.2.9.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer of Contractor, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Contractor or its subcontractors, sub-subcontractors or consultants to meet any of the requirements provided for in Sections 3.2.9.1 or 3.2.9.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Contractor under Section 3.2.9.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.

3.2.9.4 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.2.9.5 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.2.9.6Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Although the SCAQMD and CARB limits and requirements are more broad, Contractor shall specifically be aware of their application to "portable equipment", which definition is

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considered by SCAQMD and CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.

Contractor shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by CARB including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments (“Regulation”).

Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor’s and its subcontractors’ fleets including, without limitation, the Certificates of Reported Compliance (“CRCs”), fuel/refueling records, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days’ notice from the City.

Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation.

3.2.10 Insurance.

3.2.10.1 Time for Compliance. Promptly following the Effective Date of this Agreement, but in no event before Contractor commences any Services under this Agreement, Contractor shall provide evidence satisfactory to the City that it has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

3.2.10.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors.

Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned); and (3) Workers’

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Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $3,000,000 minimum; per occurrence for bodily injury, personal injury, advertising injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability:
$1,000,000 minimum; per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 minimum; per accident for bodily injury or disease; and (4) Pollution Liability: $3,000,000 per claim.

3.2.10.3 Insurance Endorsements. The insurance policies shall contain or be endorsed (amended) to include the following provisions:
(A) General Liability. The general liability policy shall state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection therewith (the endorsement form shall be at least as broad as ISO Form CG 20 10 11 85 or both CG 20 37 and one of the following: CG 20 10, CG 20 26, CG 20 33 or CG 20 38); and (2) the insurance coverage shall be primary insurance coverage as respects the City, its directors, officials, officers, employees, agents, and volunteers (the endorsement form shall be at least as broad as ISO CG 20 01 04 13). Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.
(B) Waiver of Subrogation – Workers’ Compensation and
Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work or Services performed by the Contractor. (C) Pollution Liability. The pollution liability policy shall include or be endorsed (amended) to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the Work or operations performed by or on behalf of the Contractor, including any and all remediation costs, including, but not limited to, restoration costs, and coverage for the removal, repair, handling, and disposal of asbestos and/or lead containing materials, if applicable; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its

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directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way. (D) All Coverages. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City is entitled to the broader coverage and/or higher limits maintained by Contractor. Thus, any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

3.2.10.4 Other Provisions; Endorsements Preferred. Contractor shall endeavor to provide endorsements regarding the following provisions, but nonetheless understands, acknowledges and agrees that the following provisions shall apply and that failure to comply shall be considered to be a breach of this Agreement by Contractor:
(A) Waiver of Subrogation – All Other Policies. Contractor hereby waives all rights of subrogation any insurer of Contractor’s may acquire against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of any insurance policy which arise from work or Services performed by the Contractor.

Contractor understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer. (B) Notice. Contractor shall either: (1) require its insurer to provide thirty (30) days prior written notice to the City before coverage is suspended, voided, or canceled; or (2) notify City in writing that such notice is not available and forward any notice of such actions to the City within two (2) business days from date of receipt by Contractor. Contractor understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer.

3.2.10.5 Claims Made Policies. The following provisions shall apply to all policies that provide coverage on a claims-made basis: (A) the retroactive date must be shown and must be before the date on which any Services under this Agreement commence; (B) the insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Project; and (C) if coverage is canceled or not renewed and is not replaced with another claims-made policy with a retroactive date prior to the date on which any Services under this Agreement commence, Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Project.

3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to provide proof of ability to pay losses and related investigation, claims administration and defense expenses within the deductible or self-insured retention. The deductible or self-insured retention may be satisfied by either the named insured or the City.

3.2.10.7 Acceptability of Insurers. Unless under the circumstances a different rating is otherwise acceptable to the City in its sole and absolute discretion, insurance is

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to be placed with insurers which are satisfactory to the City and which meet either of the following criteria : (1) an insurer with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted insurance carrier in California; or (2) an insurer with a current A.M. Best’s rating no less than A-:X and authorized to issue the required policies in California.

3.2.10.8 Verification of Coverage. Contractor shall furnish City with original certificates of insurance, as well as amendatory endorsements or copies of the applicable policy language effecting coverage required by this Agreement. All documents must be received and approved by the City before any Services commence; provided, however, that failure to obtain the required documents prior to the commencement of Services shall not waive Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

3.2.10.9 Reporting of Claims. Contractor shall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Services under this Agreement.

3.2.10.10 Sub-Contractors. All subcontractors shall comply with each and every insurance provision of this Section 3.2.10. Contractor shall therefore not allow any subcontractor to commence work on any subcontract to perform any part of the Services until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this Agreement.

3.2.10.11 Special Risk or Circumstances. The City reserves the right, in its sole and absolute discretion, to modify the requirements of this Section 3.2.10, including limits, based on any of the following: (A) the nature of the risk of the Services; (B) the prior experience of the insured; (C) the rating or other quality or characteristic of the insurer; (D) any special or unique coverage issues; and (E) any other special or unique circumstances.

3.2.11 Safety. Contractor shall execute and maintain its work and Services so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the Services and the conditions under which the Services are to be performed.

3.2.12 Bonds.

3.2.12.1 Performance Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the Total Compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

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3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the Total Compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.12.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this section are accepted by the City. To the extent, if any, that the Total Compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the Total Compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.

3.2.12.4 Surety Qualifications. The bonds must be provided by a surety which is satisfactory to the City and which meets either of the following criteria: (1) a surety with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted surety insurer in California; or (2) a surety with a current A.M. Best’s rating no less than A-:X and authorized to issue the required bonds in California. If a surety does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

3.2.13 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.3 Fees and Payments.

3.3.1 Rates & Total Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total

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compensation, including authorized reimbursements, shall not exceed [***INSERT WRITTEN DOLLAR AMOUNT***] ($[***INSERT NUMERICAL DOLLAR AMOUNT***]) (“Total Compensation”) without written approval of City’s Representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor.

The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 30 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the Term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Prevailing Wages. Contractor is aware of the requirements of Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the Total Compensation is $1,000 or more, Contractor and its subcontractors shall fully comply with the Prevailing Wage Laws for their employees and any others to whom such laws are applicable. Contractor and its subcontractors shall also be responsible for any and all violations and fines imposed on them pursuant to the Prevailing Wage Laws. Pursuant to SB 854, which amended the Prevailing Wage Laws, this Agreement would also be subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”). Beginning April 1, 2015, no contractor or subcontractor may be awarded this Agreement unless registered with the DIR pursuant to Labor Code Section 1725.5. The City will report all necessary agreements to the DIR as required by the Prevailing Wage Laws. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Contractor’s principal place of business and at the Project site. It is most efficient for the Contractor to obtain a copy of the prevailing wages in effect at the commencement of this Agreement from the website of the Division of Labor Statistics and Research of the DIR located at www.dir.ca.gov/dlsr/. In the alternative, Contractor may obtain a copy of the prevailing wages

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from the City’s Representative. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.3.6 Apprenticeable Crafts. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Contractor employs workmen in an apprenticeable craft or trade. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Contractor.

3.4 Termination of Agreement.

3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those Services which have been adequately rendered to City, as well as any authorized reimbursable expenses, and Contractor shall be entitled to no further compensation.

Contractor may not terminate this Agreement except for cause.

3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5 General Provisions.

3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose:

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Contractor:
[***INSERT NAME, ADDRESS & CONTACT PERSON***]
City:

City of Corona
400 South Vicentia Avenue
Corona, CA 92882
Attn: [***INSERT NAME & DEPARTMENT***]
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.2 Indemnification. To the fullest extent permitted by law, Contractor shall defend (with counsel of City’s choosing), indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, to the extent arising out of, pertaining to, or incident to any alleged willful misconduct or negligent acts, errors or omissions of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s Services, the Project or this Agreement, including without limitation the payment of all settlement amounts, expert witness fees and attorneys fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents, or volunteers.

3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code Sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.

3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.

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3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.

3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.6.1 Subcontractors; Assignment or Transfer. Contractor shall not subcontract any portion of the Services required under this Agreement, except as expressly authorized herein, without the prior written approval of the City. Subcontracts, if any, shall include a provision making them subject to all provisions of this Agreement. Contractor shall also not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to subcontract or take any other action not authorized herein shall be null and void, and any subcontractors, assignees, hypothecates or transferees shall acquire no right or interest by reason of such action.

3.5.6.2 Corona Utility Authority. To the extent that this Agreement is deemed to be a "material contract" under either of the CUA Management Agreements, Contractor has no right to terminate this Agreement, either with or without cause, based upon the existence or non-existence of either or both of the CUA Management Agreements. Therefore, if an applicable CUA Management Agreement expires or terminates for any reason, Contractor shall remain fully obligated to perform under this Agreement with the CUA or another third party contracted by the CUA for the maintenance, management and operation of the applicable utility system.

3.5.7 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days.

All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.5.8 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.9 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

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3.5.10 No Third Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.6, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.11 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.12 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the Term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.13 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.14 Attorney’s Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation shall be entitled to have and recover from the losing Party reasonable attorney’s fees and all other costs of such action.

3.5.15 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.5.17 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties.

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CITY’S SIGNATURE PAGE FOR

CITY OF CORONA

MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH [***INSERT NAME***]
([***INSERT TYPE OF SERVICES***] – ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES, RFP 25-076AS)
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.

CITY OF CORONA
By: _________________________
[***INSERT NAME***]
[***INSERT TITLE***]
Reviewed By: _________________________
[***INSERT NAME***]
[***INSERT TITLE***]
Reviewed By: _________________________
[***INSERT NAME***]
[***INSERT TITLE***]
Reviewed By: _________________________
[***INSERT NAME***]
[***INSERT TITLE***]
Attest:
_________________________
[***INSERT NAME***]
City Clerk

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CONTRACTOR’S SIGNATURE PAGE FOR

CITY OF CORONA

MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH [***INSERT NAME***]
([***INSERT TYPE OF SERVICES***] – ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES, RFP 25-076AS)
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.
[***INSERT NAME OF CONTRACTOR***]
a [***INSERT TYPE OF LEGAL ENTITY***]
By: _________________________
[***INSERT NAME***]
[***INSERT TITLE***]
By: _________________________
[***INSERT NAME***]
[***INSERT TITLE***]

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EXHIBIT “A”

SCOPE OF SERVICES
[***INSERT SCOPE***]

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EXHIBIT “B”

SCHEDULE OF SERVICES
[***INSERT SCHEDULE***]

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EXHIBIT “C”

COMPENSATION
[***INSERT RATES & AUTHORIZED REIMBURSABLE EXPENSES***] [***SEE SECTION 3.2.12 ABOVE AND INSERT CITY’S REQUIREMENT FOR PERFORMANCE/PAYMENT BONDS, IF APPLICABLE; IF NOT REQUIRED, STATE THAT THEY ARE NOT REQUIRED***]

CITY OF CORONA

ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES (RFP) NO. 25-076AS
ADDENDUM NO. 1
Purchasing Division Contact: Annette Solorio
400 S. Vicentia Ave., Ste. 320 [email protected] Corona, CA 92882 PH: (951) 739-4922
08/14/2025
Addendum No. 1 to RFP 25-076AS to the subject Request for Proposals (RFP) provides responses to questionssubmitted during the RFI period, updates the Scope of Services, and amendsthe Fee Table Template.

All provisions of this Addendum No. 1 are hereby incorporated by reference into the subject RFP.

Consultants shall account for all provisions pursuant to this Addendum No. 1 in submitting their proposals. Each consultant shall acknowledge receipt of this Addendum in their proposal in the spaces provided therein.

City Response to Questions:

All answers for the RFI’s submitted by potential consultants are presented in Excel file identified as “Q and A On-Call Citywide Haz Mat Clean-up and Removal RFP 25-076AS-Addendum 1- Final.xlsx” and is attached and incorporated into this RFP.

City Modification No. 1:

Section IV., Project Description and Scope of Services, is hereby deleted in its entirety and replaced with the attached PDF file identified as “Project Description and Scope of Services(rev) Addendum

1.pdf” and incorporated into this RFP.

Modifications to the Scope of Services addresses clarifications during the Request for Information (RFI) period:

Per Question 17 – Section IV, Subsection C(I)(c), Alternate Services: The Parts Washerservice has been removed from the Scope of Services.

Per Question 19 – Section IV, Subsection C(I)(a), Used Tires: The following categories have been removed from the Scope of Services:
o Used Tires – Standard Auto
o Used Tires – Trucks, Heavy Equipment, Semi-Trucks, Flatbeds City Modification No. 2:

Fee Table Template, is hereby deleted in its entirety and replaced with the attached PDF file identified as “Fee Table Template (REV) Addendum 1.pdf” and is attached and incorporated into this RFP.

Thank you,
Annette Solorio
____________________________
Annette Solorio
Purchasing Specialist II
City of Corona
400 South Vicentia Avenue, Suite 320
Corona, CA 92882
Office: 951-739-4922
Email: [email protected]

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CITY OF CORONA

MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH ENVIRONMENTAL LOGISTICS, INC.
(ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES, RFP 25-076AS)

1. PARTIES AND DATE.

This Agreement is made and entered into this day of , 2025 (“Effective Date”) by and between the City of Corona, a municipal corporation organized under the laws of the State of California with its principal place of business at 400 South Vicentia Avenue, Corona, California 92882 (“City”) and Environmental Logistics, Inc. a California corporation with its principal place of business at P.O. Box 806, Colton, CA 92324 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. RECITALS.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provision of certain maintenance or other general services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing on-call citywide hazardous materials clean-up and removal services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

2.2 Project.

City desires to engage Contractor to render such services for the On-Call Citywide Hazardous Materials Clean-Up and Removal Services, RFP 25-076AS project (“Project”) as set forth in this Agreement.

2.3 Corona Utility Authority.

Contractor understands that the City has entered into a Water Enterprise Management Agreement and a Wastewater Enterprise Management Agreement, both dated as of February 6, 2002, with the Corona Utility Authority (“CUA”) for the maintenance, management and operation of those utility systems (collectively, the “CUA Management Agreements”). To the extent that this Agreement is deemed to be a "material contract" under either of the CUA Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7

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Management Agreements, City enters into this Agreement on behalf of the CUA and subject to the terms of the applicable CUA Management Agreement(s).

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional on-call citywide hazardous materials clean-up and removal maintenance or other general services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from ___________________ to June 30, 2027 (“Term”), unless earlier terminated as provided herein. Contractor shall complete the Services within the Term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the Term of this Agreement one or more times by executing a written amendment pursuant to Section 3.5.8 below (each a “Renewal Term”). The terms “Term” and “Renewal Term” may sometimes be generally and collectively referred to as “Term” in this Agreement.

3.2 Responsibilities of Contractor.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee.

Contractor retains the right to perform similar or different services for others during the Term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Contractor shall perform the Services within the Term of this Agreement, in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference, and in accordance with any other Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7

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completion schedule or milestones which may be separately agreed upon in writing by the Parties. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All Services performed by Contractor shall be subject to the approval of City.

3.2.4 City’s Representative. The City hereby designates Tom Moody, Donna Finch, Robert Newman, and Savat Khamphou, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.5 Contractor’s Representative. Contractor hereby designates James Goyich, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.

3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor agrees that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors shall have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the Term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7

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Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.8 Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do, or respecting the size of any payment to Contractor during the performance of this Contract, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law.

3.2.9 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work or Services knowing them to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Contract to the same extent as though set forth herein and will be complied with. These include but are not limited to the payment of prevailing wages, the stipulation that eight (8) hours' labor shall constitute a legal day's work and that no worker shall be permitted to work in excess of eight (8) hours during any one calendar day except as permitted by law. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.9.1 Employment Eligibility; Contractor. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Contractor. Contractor also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the Term of the Agreement. Contractor shall avoid any violation of any such law during the Term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7

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hired employees, or by some other legally acceptable method. Contractor shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements provided for in Section 3.2.9 or any of its sub-sections.

3.2.9.2 Employment Eligibility; Subcontractors, Sub-subcontractors and Consultants. To the same extent and under the same conditions as Contractor, Contractor shall require all of its subcontractors, sub-subcontractors and consultants performing any work or Services relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.9.1.

3.2.9.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer of Contractor, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Contractor or its subcontractors, subsubcontractors or consultants to meet any of the requirements provided for in Sections 3.2.9.1 or

3.2.9.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Contractor under Section 3.2.9.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.

3.2.9.4 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.2.9.5 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.2.9.6Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB).

Although the SCAQMD and CARB limits and requirements are more broad, Contractor shall specifically be aware of their application to "portable equipment", which definition is considered by SCAQMD and CARB to include any item of equipment with a fuel-powered engine.

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Contractor shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.

Contractor shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by CARB including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments (“Regulation”).

Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor’s and its subcontractors’ fleets including, without limitation, the Certificates of Reported Compliance (“CRCs”), fuel/refueling records, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days’ notice from the City.

Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation.

3.2.10 Insurance.

3.2.10.1 Time for Compliance. Promptly following the Effective Date of this Agreement, but in no event before Contractor commences any Services under this Agreement, Contractor shall provide evidence satisfactory to the City that it has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

3.2.10.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors.

Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:

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if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $3,000,000 minimum; per occurrence for bodily injury, personal injury, advertising injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 minimum; per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 minimum; per accident for bodily injury or disease; and (4) Pollution Liability:
$3,000,000 per claim.

3.2.10.3 Insurance Endorsements. The insurance policies shall contain or be endorsed (amended) to include the following provisions:
(A) General Liability. The general liability policy shall state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection therewith (the endorsement form shall be at least as broad as ISO Form CG 20 10 11 85 or both CG 20 37 and one of the following: CG 20 10, CG 20 26, CG 20 33 or CG 20 38); and (2) the insurance coverage shall be primary insurance coverage as respects the City, its directors, officials, officers, employees, agents, and volunteers (the endorsement form shall be at least as broad as ISO CG 20 01 04 13). Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way. (B) Waiver of Subrogation – Workers’ Compensation and
Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work or Services performed by the Contractor.
(C) Pollution Liability. The pollution liability policy shall include or be endorsed (amended) to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the Work or operations performed by or on behalf of the Contractor, including any and all remediation costs, including, but not limited to, restoration costs, and coverage for the removal, repair, handling, and disposal of asbestos and/or lead containing materials, if applicable; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7

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employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.
(D) All Coverages. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City is entitled to the broader coverage and/or higher limits maintained by Contractor. Thus, any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

3.2.10.4 Other Provisions; Endorsements Preferred. Contractor shall endeavor to provide endorsements regarding the following provisions, but nonetheless understands, acknowledges and agrees that the following provisions shall apply and that failure to comply shall be considered to be a breach of this Agreement by Contractor:
(A) Waiver of Subrogation – All Other Policies. Contractor hereby waives all rights of subrogation any insurer of Contractor’s may acquire against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of any insurance policy which arise from work or Services performed by the Contractor.

Contractor understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer. (B) Notice. Contractor shall either: (1) require its insurer to provide thirty (30) days prior written notice to the City before coverage is suspended, voided, or canceled; or (2) notify City in writing that such notice is not available and forward any notice of such actions to the City within two (2) business days from date of receipt by Contractor.

Contractor understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer.

3.2.10.5 Claims Made Policies. The following provisions shall apply to all policies that provide coverage on a claims-made basis: (A) the retroactive date must be shown and must be before the date on which any Services under this Agreement commence; (B) the insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Project; and (C) if coverage is canceled or not renewed and is not replaced with another claims-made policy with a retroactive date prior to the date on which any Services under this Agreement commence, Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Project.

3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to provide proof of ability to pay losses and related investigation, claims administration and defense expenses within the deductible or self-insured retention. The deductible or self-insured retention may be satisfied by either the named insured or the City.

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3.2.10.7 Acceptability of Insurers. Unless under the circumstances a different rating is otherwise acceptable to the City in its sole and absolute discretion, insurance is to be placed with insurers which are satisfactory to the City and which meet either of the following criteria : (1) an insurer with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted insurance carrier in California; or (2) an insurer with a current A.M.

Best’s rating no less than A-:X and authorized to issue the required policies in California.

3.2.10.8 Verification of Coverage. Contractor shall furnish City with original certificates of insurance, as well as amendatory endorsements or copies of the applicable policy language effecting coverage required by this Agreement. All documents must be received and approved by the City before any Services commence; provided, however, that failure to obtain the required documents prior to the commencement of Services shall not waive Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

3.2.10.9 Reporting of Claims. Contractor shall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Services under this Agreement.

3.2.10.10 Sub-Contractors. All subcontractors shall comply with each and every insurance provision of this Section 3.2.10. Contractor shall therefore not allow any subcontractor to commence work on any subcontract to perform any part of the Services until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this Agreement.

3.2.10.11 Special Risk or Circumstances. The City reserves the right, in its sole and absolute discretion, to modify the requirements of this Section 3.2.10, including limits, based on any of the following: (A) the nature of the risk of the Services; (B) the prior experience of the insured; (C) the rating or other quality or characteristic of the insurer; (D) any special or unique coverage issues; and (E) any other special or unique circumstances.

3.2.11 Safety. Contractor shall execute and maintain its work and Services so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the Services and the conditions under which the Services are to be performed.

3.2.12 Bonds.

3.2.12.1 Performance Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the Total Compensation indicated in this Agreement, and in Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7

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a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the Total Compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.12.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this section are accepted by the City. To the extent, if any, that the Total Compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the Total Compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.

3.2.12.4 Surety Qualifications. The bonds must be provided by a surety which is satisfactory to the City and which meets either of the following criteria: (1) a surety with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted surety insurer in California; or (2) a surety with a current A.M. Best’s rating no less than A-:X and authorized to issue the required bonds in California. If a surety does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

3.2.13 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

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3.3 Fees and Payments.

3.3.1 Rates & Total Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation, including authorized reimbursements, shall not exceed Two Hundred Fifteen Thousand Dollars ($215,000) per fiscal year (“Total Compensation”) without written approval of City’s Representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 30 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the Term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Prevailing Wages. Contractor is aware of the requirements of Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the Total Compensation is $1,000 or more, Contractor and its subcontractors shall fully comply with the Prevailing Wage Laws for their employees and any others to whom such laws are applicable. Contractor and its subcontractors shall also be responsible for any and all violations and fines imposed on them pursuant to the Prevailing Wage Laws. Pursuant to SB 854, which amended the Prevailing Wage Laws, this Agreement would also be subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”). Beginning April 1, 2015, no contractor or subcontractor may be awarded this Agreement unless registered with the DIR pursuant to Labor Code Section 1725.5. The City will report all necessary agreements to the DIR as required by the Prevailing Wage Laws. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7

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post copies at the Contractor’s principal place of business and at the Project site. It is most efficient for the Contractor to obtain a copy of the prevailing wages in effect at the commencement of this Agreement from the website of the Division of Labor Statistics and Research of the DIR located at www.dir.ca.gov/dlsr/. In the alternative, Contractor may obtain a copy of the prevailing wages from the City’s Representative. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.3.6 Apprenticeable Crafts. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Contractor employs workmen in an apprenticeable craft or trade. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Contractor.

3.4 Termination of Agreement.

3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those Services which have been adequately rendered to City, as well as any authorized reimbursable expenses, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.

3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5 General Provisions.

3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose:

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Contractor:

Environmental Logistics, Inc.

P.O. Box 806
Colton, CA 92324
Attn: James Goyich
City:

City of Corona
400 South Vicentia Avenue
Corona, CA 92882
Attn: Tom Moody, Utilities Department;
Donna Finch, Community Services Department;
Robert Newman, Police Department;
Savat Khamphou, Public Works Department
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.2 Indemnification. To the fullest extent permitted by law, Contractor shall defend (with counsel of City’s choosing), indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, to the extent arising out of, pertaining to, or incident to any alleged willful misconduct or negligent acts, errors or omissions of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s Services, the Project or this Agreement, including without limitation the payment of all settlement amounts, expert witness fees and attorneys fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents, or volunteers.

3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code Sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7

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subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.

3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.

3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.6.1 Subcontractors; Assignment or Transfer. Contractor shall not subcontract any portion of the Services required under this Agreement, except as expressly authorized herein, without the prior written approval of the City. Subcontracts, if any, shall include a provision making them subject to all provisions of this Agreement. Contractor shall also not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to subcontract or take any other action not authorized herein shall be null and void, and any subcontractors, assignees, hypothecates or transferees shall acquire no right or interest by reason of such action.

3.5.6.2 Corona Utility Authority. To the extent that this Agreement is deemed to be a "material contract" under either of the CUA Management Agreements, Contractor has no right to terminate this Agreement, either with or without cause, based upon the existence or non-existence of either or both of the CUA Management Agreements. Therefore, if an applicable CUA Management Agreement expires or terminates for any reason, Contractor shall remain fully obligated to perform under this Agreement with the CUA or another third party contracted by the CUA for the maintenance, management and operation of the applicable utility system.

3.5.7 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7