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3.5.8 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.9 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.
3.5.10 No Third Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.6, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.5.11 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.12 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the Term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.13 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.14 Attorney’s Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation shall be entitled to have and recover from the losing Party reasonable attorney’s fees and all other costs of such action.
3.5.15 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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3.5.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.5.17 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties.
Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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CITY’S SIGNATURE PAGE FOR
CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH ENVIRONMENTAL LOGISTICS, INC.
(ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES, RFP 25-076AS)
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.
CITY OF CORONA
By:
_________________________
Tom Moody
Utilities Director
By:
______________________________
Donna Finch
Community Services Director
By:
_________________________
Savat Khamphou
Public Works Director
By:
______________________________
Paul Mercado
Police Captain
Reviewed By:
_________________________
Katie Hockett
Assistant Utilities Director
Reviewed By:
______________________________
Yasmin Lopez
Purchasing Manager
Attest:
______________________________
Sylvia Edwards, City Clerk
City of Corona, California
Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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CONTRACTOR’S SIGNATURE PAGE FOR
CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH ENVIRONMENTAL LOGISTICS, INC.
(ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES, RFP 25-076AS)
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.
ENVIRONMENTAL LOGISTICS, INC.
a California corporation
By: _________________________
Mark A. Freeman
Vice President
By: _________________________
James Goyich
Secretary
Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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EXHIBIT “A”
SCOPE OF SERVICES
Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the on-call citywide hazardous materials clean-up and removal services necessary for the Project. The Services are more particularly described herein.
A. Goal/Purpose:
The Contractor shall provide Hazardous Materials Abatement, Cleanup and Toxic Remediation and Biohazard Remediation - Crime Scene Clean-up on an “as needed” basis at various locations throughout the City.
These services may be requested by, but are not limited to, the following departments:
• Utilities Department
• Public Works Department
• Community Services Department
• Police Department
B. Scope of Work and Description:
This scope of work establishes the minimum requirements for providing Hazardous Materials Clean-Up and Removal Services to the City of Corona. The Contractor is required to meet all specifications listed herein, at minimum, and is required to submit a firm fixed cost for all commodities/services. The Contractor shall fully and timely provide all deliverables described herein in strict accordance with the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations. Contractor shall provide all labor, materials, equipment and mobilization to complete the services.
The following presents the scope of services for on-call citywide hazardous materials clean-up and removal services and biohazard remediation - crime scene clean-up:
I. Hazardous Materials Abatement, Cleanup and Toxic Remediation General:
Perform General routine pickups and onsite Emergency Hazardous Materials Abatement, Cleanup, and/or Toxic Remediation Services as directed by the City of Corona. The contractor shall provide all labor, materials, supplies, equipment, profile fees, label(s), prepared manifest(s), transportation, disposal, fuel charges, taxes and services in conformance with the terms and conditions outlined in these specifications. All work shall be performed in accordance with all Federal and State agencies, laws, requirements, and regulations. All waste disposal is subject to verification and final analysis. Contractor shall possess a current California hazardous substances removal certification.
Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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a) Item Descriptions
Waste items expected to be required for pick-up, transportation and disposal are as follows but not limited to:
• Fluorescent Tubes
• High Pressure Sodium Bulbs
• Aerosol Cans
• Diesel Track
• Red Dye Diesel
• Paint, Flammable Lab Pack
• Paint (latex or water based)
• Sodium Hydroxide
• Oil, Absorbent
• Oil filters, drained
• Oily Absorbent Socks
• Batteries, Wet, filled with Sulfuric Acid, Lead
• Batteries, Dry, Containing Potassium Hydroxide Solid (Cadmium, Nickel) • Corrosive Lab Pack (Sulfuric Acid)
• Waste Asphalt Emulsion
b) Alternate Items
Waste items expected to be required for pick-up, transportation and disposal are as follows but not limited to:
• 16-gallon drum
• 30-gallon drum
• 55-gallon drum
• Poly drums for lithium NiCad batteries
• Oil Booms
c) Pick up Locations
Hazardous waste will be collected from, but not limited to, the following City sites:
• Corporation Yard
750 Public Safety Way
Corona, CA 92878
• Police Department – Range
710 Public Safety Way
Corona, CA92878
• Police Department – Property & Evidence
Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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730 Public Safety Way
Corona, CA 92878
• Waste Water Treatment Plant #1 – Department of Water & Power 2205 Railroad Street
Corona, CA 92878
II. Biohazard Remediation - Crime Scene Clean-up
Services shall include but are not limited to the following:
• Disposal and cleanup of biohazardous waste in City-owned vehicles • Disposal and cleanup of biohazardous waste at any City facility
ANY BIOHAZARD SERVICES EXCEPT FOR THE CLEANING OF POLICE VEHICLES ARE CONSIDERED A 24-HOUR SERVICE AND ARE NOT
BILLED OVERTIME FOR AFTER HOURS AND ON WEEKENDS.
a) Police Vehicle Cleaning
Respond to the Corona Police station to properly clean and apply an EPA registered disinfectant to police vehicles after the transport of an arrestee that contaminates the vehicle with blood, vomit, urine, feces, MRSA, C-Diff, Staph, Scabies, or other potentially contagious agent. This cost includes response, labor, supplies and disposal.
b) Jail Cell Cleaning
• Hazardous Materials Clean-Up and Removal Services.
• Respond to Corona jail cells to properly clean and apply an EPA registered disinfectant to jail cell floors, walls, and any built-in fixtures after an arrestee contaminates the environment with blood, urine, feces, vomit, MRSA, C-Diff, Staph or other potentially contagious agent. This cost includes response, labor, supplies, and disposal.
c) Exterior Trauma Cleanup
24-hour emergency dispatch request for the cleanup, disinfection, and disposal of blood, bodily fluids, sharps or other biohazard on public property or private property that exposes the public and a property owner cannot be located. This service includes response, labor, supplies, equipment, and disposal.
Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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d) Corona Police Department
As needed, pick up biohazard containers and disposal of hazardous waste at:
• Property & Evidence - 730 Public Safety Way, Corona, CA 92878 ▪ Dispose of flammable gases
▪ Dispose of flammable solids
▪ Dispose of excluded recyclables
▪ Pick up five 5-gallon biohazard containers and replace them with another empty container
▪ Pick up two 30-gallon biohazard containers and replace them with another empty container
▪ Pick up a 55-gallon biohazard container and replace it with another empty container
• Range - 710 Public Safety Way, Corona, CA 92878
▪ Pick up a 55-gallon biohazard container and replace it with another empty container
C. Minimum Qualifications:
Contractor must meet these minimum qualifications:
1. Hazardous Materials Abatement, Cleanup and Toxic Remediation In addition to complying with all applicable laws and regulations, Contractor must hold current licenses and certifications for the respective service(s) being offered (e.g.
Asbestos Certification for asbestos abatement, Hazardous Substance Removal Certification and HAZWOPER Training for excavators, C-57 Well Drilling Contractor License for Well Drilling, QSP & QSDs for SWPPPs, etc.)
2. Biohazard Remediation - Crime Scene Clean-up
Contractor must have OSHA and E.P.A. regulations requirements appropriated to the industry standards and bio-waste disposal protocols. Contractor is required to have all necessary permits, certifications, and training to handle, transport, and dispose of biohazardous waste in compliance with federal, state, and local regulations
3. Hazardous Materials Clean-Up and Removal Services
Certification and permits to clean, recover, transport, and dispose of hazardous materials and be registered with the California Department of Public Health (CDPH) as a medical waste transporter. Contractor must be able to recognize and preserve evidence so that it may be recovered by detectives, officers, or criminalists at the scene.
Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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All Services:
1. Have a current registration with the California Department of Industrial Relations.
2. Have five (5) years of relevant experience performing Hazardous Materials Clean-Up and Removal Services.
Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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EXHIBIT “B”
SCHEDULE OF SERVICES
Contractor shall complete the Services within the Term of this Agreement, and shall meet any other reasonable schedules and deadlines established by City’s Representative.
Work Hours / Response Time
Work shall typically be performed between the hours of 7:00 AM and 5:00 PM – Monday through Friday. Some public facilities and/or onsite locations may require work to be performed after normal business hours.
Contractor providing services (as contrasted with those providing materials only) shall be available to respond to City requests for service 24 hours per day, seven days per week, with the following response times:
• Response to non-emergency work requests shall be within 2 business days. • On-site response to emergency work requests shall be within 1 hour.
The City is responsible for providing emergency building, building infrastructure, and equipment repair during emergency evacuation situations and requests cooperation from all contractors providing On-Call services to the City of Corona. During a wide-scale emergency, the Contractor may be contacted to provide services and/or equipment. Contractor must agree that the City’s request for services will be a top priority.
The contract term shall be effective from the date in Section 3.1.2, Term through June 30, 2027 with four (4) additional option year renewal periods, on an as-needed basis, with no guaranteed usage for on-call hazardous material clean-up and removal services. Pricing shall remain effective and in force for the entire initial contract term. City reserves the right to exercise option year renewals in its sole discretion. Subsequent contract term extensions, if exercised by the City, are as follows:
• Option 1, if exercised, shall be effective July 1, 2027 through June 30, 2028 • Option 2, if exercised, shall be effective July 1, 2028 through June 30, 2029 • Option 3, if exercised, shall be effective July 1, 2029 through June 30, 2030 • Option 4, if exercised, shall be effective July 1, 2030 through June 30, 2031 Option year pricing shall be negotiated by the Parties prior to commencement of each additional one (1) year period. Negotiated price adjustments will be made in accordance with and shall not exceed the percentage of change in the United States Bureau of Labor Statistics Consumer Price Index “All Urban Consumers for Riverside, California, Area (CPI-U), not seasonally adjusted, for the most recent twelve (12) months for which statistics are available. This method of price adjustment shall apply to each extension period exercised. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order.
Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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EXHIBIT “C”
COMPENSATION
Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth herein.
Unit costs shall include all materials, supplies, labor, equipment and ancillary costs required to complete the work.
Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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Contractor agrees to provide all necessary backup documentation for all other as-needed labor and materials.
Other as-needed materials: Cost + 20 %
Other as-needed labor: Cost + 10%
Docusign Envelope ID: 44B676D8-67AD-471A-9259-7667C17B4AF8 Docusign Envelope ID: 42B882CB-60FA-4668-B48D-CC8C9538318A Docusign Envelope ID: A2F9070E-0818-497F-BEBD-208239307AD7
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CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH AMERICAN INTEGRATED SERVICES, INC.
(ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES, RFP 25-076AS)
1. PARTIES AND DATE.
This Agreement is made and entered into this day of , 2025 (“Effective Date”) by and between the City of Corona, a municipal corporation organized under the laws of the State of California with its principal place of business at 400 South Vicentia Avenue, Corona, California 92882 (“City”) and American Integrated Services, Inc a California corporation with its principal place of business at 1502 E. Opp St., Wilmington, CA 90744 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
2. RECITALS.
2.1 Contractor.
Contractor desires to perform and assume responsibility for the provision of certain maintenance or other general services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing on-call citywide hazardous materials clean-up and removal services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
2.2 Project.
City desires to engage Contractor to render such services for the On-Call Citywide Hazardous Materials Clean-Up and Removal Services, RFP 25-076AS project (“Project”) as set forth in this Agreement.
2.3 Corona Utility Authority.
Contractor understands that the City has entered into a Water Enterprise Management Agreement and a Wastewater Enterprise Management Agreement, both dated as of February 6, 2002, with the Corona Utility Authority (“CUA”) for the maintenance, management and operation of those utility systems (collectively, the “CUA Management Agreements”). To the extent that this Agreement is deemed to be a "material contract" under either of the CUA Docusign Envelope ID: 35B35A94-9AB0-4569-AFA7-1B9DEAF5D98E Docusign Envelope ID: 400F852B-4FDF-449E-B2DF-C2D05EC40575 Docusign Envelope ID: 4B391A96-77E0-4684-AF4F-A0E58D6936E7
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Management Agreements, City enters into this Agreement on behalf of the CUA and subject to the terms of the applicable CUA Management Agreement(s).
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional on-call citywide hazardous materials clean-up and removal maintenance or other general services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from ___________________ to June 30, 2027 (“Term”), unless earlier terminated as provided herein. Contractor shall complete the Services within the Term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the Term of this Agreement one or more times by executing a written amendment pursuant to Section 3.5.8 below (each a “Renewal Term”). The terms “Term” and “Renewal Term” may sometimes be generally and collectively referred to as “Term” in this Agreement.
3.2 Responsibilities of Contractor.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee.
Contractor retains the right to perform similar or different services for others during the Term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services. Contractor shall perform the Services within the Term of this Agreement, in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference, and in accordance with any other Docusign Envelope ID: 35B35A94-9AB0-4569-AFA7-1B9DEAF5D98E Docusign Envelope ID: 400F852B-4FDF-449E-B2DF-C2D05EC40575 Docusign Envelope ID: 4B391A96-77E0-4684-AF4F-A0E58D6936E7
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completion schedule or milestones which may be separately agreed upon in writing by the Parties. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All Services performed by Contractor shall be subject to the approval of City.
3.2.4 City’s Representative. The City hereby designates Tom Moody, Donna Finch, Robert Newman, and Savat Khamphou, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
3.2.5 Contractor’s Representative. Contractor hereby designates John Georgagi, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.
3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor agrees that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors shall have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the Term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Docusign Envelope ID: 35B35A94-9AB0-4569-AFA7-1B9DEAF5D98E Docusign Envelope ID: 400F852B-4FDF-449E-B2DF-C2D05EC40575 Docusign Envelope ID: 4B391A96-77E0-4684-AF4F-A0E58D6936E7
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Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.8 Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do, or respecting the size of any payment to Contractor during the performance of this Contract, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law.
3.2.9 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work or Services knowing them to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Contract to the same extent as though set forth herein and will be complied with. These include but are not limited to the payment of prevailing wages, the stipulation that eight (8) hours' labor shall constitute a legal day's work and that no worker shall be permitted to work in excess of eight (8) hours during any one calendar day except as permitted by law. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.9.1 Employment Eligibility; Contractor. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Contractor. Contractor also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the Term of the Agreement. Contractor shall avoid any violation of any such law during the Term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly Docusign Envelope ID: 35B35A94-9AB0-4569-AFA7-1B9DEAF5D98E Docusign Envelope ID: 400F852B-4FDF-449E-B2DF-C2D05EC40575 Docusign Envelope ID: 4B391A96-77E0-4684-AF4F-A0E58D6936E7
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hired employees, or by some other legally acceptable method. Contractor shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements provided for in Section 3.2.9 or any of its sub-sections.
3.2.9.2 Employment Eligibility; Subcontractors, Sub-subcontractors and Consultants. To the same extent and under the same conditions as Contractor, Contractor shall require all of its subcontractors, sub-subcontractors and consultants performing any work or Services relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.9.1.
3.2.9.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer of Contractor, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Contractor or its subcontractors, subsubcontractors or consultants to meet any of the requirements provided for in Sections 3.2.9.1 or
3.2.9.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Contractor under Section 3.2.9.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.
3.2.9.4 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.2.9.5 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.2.9.6Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB).
Although the SCAQMD and CARB limits and requirements are more broad, Contractor shall specifically be aware of their application to "portable equipment", which definition is considered by SCAQMD and CARB to include any item of equipment with a fuel-powered engine.
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Contractor shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.
Contractor shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by CARB including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments (“Regulation”).
Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor’s and its subcontractors’ fleets including, without limitation, the Certificates of Reported Compliance (“CRCs”), fuel/refueling records, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days’ notice from the City.
Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Promptly following the Effective Date of this Agreement, but in no event before Contractor commences any Services under this Agreement, Contractor shall provide evidence satisfactory to the City that it has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.
3.2.10.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors.
Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
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if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $3,000,000 minimum; per occurrence for bodily injury, personal injury, advertising injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 minimum; per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 minimum; per accident for bodily injury or disease; and (4) Pollution Liability:
$3,000,000 per claim.
3.2.10.3 Insurance Endorsements. The insurance policies shall contain or be endorsed (amended) to include the following provisions:
(A) General Liability. The general liability policy shall state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection therewith (the endorsement form shall be at least as broad as ISO Form CG 20 10 11 85 or both CG 20 37 and one of the following: CG 20 10, CG 20 26, CG 20 33 or CG 20 38); and (2) the insurance coverage shall be primary insurance coverage as respects the City, its directors, officials, officers, employees, agents, and volunteers (the endorsement form shall be at least as broad as ISO CG 20 01 04 13). Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way. (B) Waiver of Subrogation – Workers’ Compensation and
Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work or Services performed by the Contractor.
(C) Pollution Liability. The pollution liability policy shall include or be endorsed (amended) to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the Work or operations performed by or on behalf of the Contractor, including any and all remediation costs, including, but not limited to, restoration costs, and coverage for the removal, repair, handling, and disposal of asbestos and/or lead containing materials, if applicable; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, Docusign Envelope ID: 35B35A94-9AB0-4569-AFA7-1B9DEAF5D98E Docusign Envelope ID: 400F852B-4FDF-449E-B2DF-C2D05EC40575 Docusign Envelope ID: 4B391A96-77E0-4684-AF4F-A0E58D6936E7
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employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.
(D) All Coverages. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City is entitled to the broader coverage and/or higher limits maintained by Contractor. Thus, any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
3.2.10.4 Other Provisions; Endorsements Preferred. Contractor shall endeavor to provide endorsements regarding the following provisions, but nonetheless understands, acknowledges and agrees that the following provisions shall apply and that failure to comply shall be considered to be a breach of this Agreement by Contractor:
(A) Waiver of Subrogation – All Other Policies. Contractor hereby waives all rights of subrogation any insurer of Contractor’s may acquire against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of any insurance policy which arise from work or Services performed by the Contractor.
Contractor understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer. (B) Notice. Contractor shall either: (1) require its insurer to provide thirty (30) days prior written notice to the City before coverage is suspended, voided, or canceled; or (2) notify City in writing that such notice is not available and forward any notice of such actions to the City within two (2) business days from date of receipt by Contractor.
Contractor understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer.
3.2.10.5 Claims Made Policies. The following provisions shall apply to all policies that provide coverage on a claims-made basis: (A) the retroactive date must be shown and must be before the date on which any Services under this Agreement commence; (B) the insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Project; and (C) if coverage is canceled or not renewed and is not replaced with another claims-made policy with a retroactive date prior to the date on which any Services under this Agreement commence, Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Project.
3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to provide proof of ability to pay losses and related investigation, claims administration and defense expenses within the deductible or self-insured retention. The deductible or self-insured retention may be satisfied by either the named insured or the City.
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3.2.10.7 Acceptability of Insurers. Unless under the circumstances a different rating is otherwise acceptable to the City in its sole and absolute discretion, insurance is to be placed with insurers which are satisfactory to the City and which meet either of the following criteria : (1) an insurer with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted insurance carrier in California; or (2) an insurer with a current A.M.
Best’s rating no less than A-:X and authorized to issue the required policies in California.
3.2.10.8 Verification of Coverage. Contractor shall furnish City with original certificates of insurance, as well as amendatory endorsements or copies of the applicable policy language effecting coverage required by this Agreement. All documents must be received and approved by the City before any Services commence; provided, however, that failure to obtain the required documents prior to the commencement of Services shall not waive Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
3.2.10.9 Reporting of Claims. Contractor shall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Services under this Agreement.
3.2.10.10 Sub-Contractors. All subcontractors shall comply with each and every insurance provision of this Section 3.2.10. Contractor shall therefore not allow any subcontractor to commence work on any subcontract to perform any part of the Services until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this Agreement.
3.2.10.11 Special Risk or Circumstances. The City reserves the right, in its sole and absolute discretion, to modify the requirements of this Section 3.2.10, including limits, based on any of the following: (A) the nature of the risk of the Services; (B) the prior experience of the insured; (C) the rating or other quality or characteristic of the insurer; (D) any special or unique coverage issues; and (E) any other special or unique circumstances.
3.2.11 Safety. Contractor shall execute and maintain its work and Services so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the Services and the conditions under which the Services are to be performed.
3.2.12 Bonds.
3.2.12.1 Performance Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the Total Compensation indicated in this Agreement, and in Docusign Envelope ID: 35B35A94-9AB0-4569-AFA7-1B9DEAF5D98E Docusign Envelope ID: 400F852B-4FDF-449E-B2DF-C2D05EC40575 Docusign Envelope ID: 4B391A96-77E0-4684-AF4F-A0E58D6936E7
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a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the Total Compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.12.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this section are accepted by the City. To the extent, if any, that the Total Compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the Total Compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.
3.2.12.4 Surety Qualifications. The bonds must be provided by a surety which is satisfactory to the City and which meets either of the following criteria: (1) a surety with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted surety insurer in California; or (2) a surety with a current A.M. Best’s rating no less than A-:X and authorized to issue the required bonds in California. If a surety does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.
3.2.13 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
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3.3 Fees and Payments.
3.3.1 Rates & Total Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation, including authorized reimbursements, shall not exceed Two Hundred Fifteen Thousand Dollars ($215,000) per fiscal year (“Total Compensation”) without written approval of City’s Representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 30 days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the Term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.
3.3.5 Prevailing Wages. Contractor is aware of the requirements of Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the Total Compensation is $1,000 or more, Contractor and its subcontractors shall fully comply with the Prevailing Wage Laws for their employees and any others to whom such laws are applicable. Contractor and its subcontractors shall also be responsible for any and all violations and fines imposed on them pursuant to the Prevailing Wage Laws. Pursuant to SB 854, which amended the Prevailing Wage Laws, this Agreement would also be subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”). Beginning April 1, 2015, no contractor or subcontractor may be awarded this Agreement unless registered with the DIR pursuant to Labor Code Section 1725.5. The City will report all necessary agreements to the DIR as required by the Prevailing Wage Laws. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall Docusign Envelope ID: 35B35A94-9AB0-4569-AFA7-1B9DEAF5D98E Docusign Envelope ID: 400F852B-4FDF-449E-B2DF-C2D05EC40575 Docusign Envelope ID: 4B391A96-77E0-4684-AF4F-A0E58D6936E7
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post copies at the Contractor’s principal place of business and at the Project site. It is most efficient for the Contractor to obtain a copy of the prevailing wages in effect at the commencement of this Agreement from the website of the Division of Labor Statistics and Research of the DIR located at www.dir.ca.gov/dlsr/. In the alternative, Contractor may obtain a copy of the prevailing wages from the City’s Representative. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.3.6 Apprenticeable Crafts. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Contractor employs workmen in an apprenticeable craft or trade. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Contractor.
3.4 Termination of Agreement.
3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those Services which have been adequately rendered to City, as well as any authorized reimbursable expenses, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.
3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5 General Provisions.
3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose:
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Contractor:
American Integrated Services, Inc.
1502 E. Opp St.
Wilmington, CA 90744
Attn: John Georgagi
City:
City of Corona
400 South Vicentia Avenue
Corona, CA 92882
Attn: Tom Moody, Utilities Department;
Donna Finch, Community Services Department;
Robert Newman, Police Department;
Savat Khamphou, Public Works Department
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.2 Indemnification. To the fullest extent permitted by law, Contractor shall defend (with counsel of City’s choosing), indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, to the extent arising out of, pertaining to, or incident to any alleged willful misconduct or negligent acts, errors or omissions of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s Services, the Project or this Agreement, including without limitation the payment of all settlement amounts, expert witness fees and attorneys fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents, or volunteers.
3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code Sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any Docusign Envelope ID: 35B35A94-9AB0-4569-AFA7-1B9DEAF5D98E Docusign Envelope ID: 400F852B-4FDF-449E-B2DF-C2D05EC40575 Docusign Envelope ID: 4B391A96-77E0-4684-AF4F-A0E58D6936E7
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subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.
3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.
3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.6.1 Subcontractors; Assignment or Transfer. Contractor shall not subcontract any portion of the Services required under this Agreement, except as expressly authorized herein, without the prior written approval of the City. Subcontracts, if any, shall include a provision making them subject to all provisions of this Agreement. Contractor shall also not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to subcontract or take any other action not authorized herein shall be null and void, and any subcontractors, assignees, hypothecates or transferees shall acquire no right or interest by reason of such action.
3.5.6.2 Corona Utility Authority. To the extent that this Agreement is deemed to be a "material contract" under either of the CUA Management Agreements, Contractor has no right to terminate this Agreement, either with or without cause, based upon the existence or non-existence of either or both of the CUA Management Agreements. Therefore, if an applicable CUA Management Agreement expires or terminates for any reason, Contractor shall remain fully obligated to perform under this Agreement with the CUA or another third party contracted by the CUA for the maintenance, management and operation of the applicable utility system.
3.5.7 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.
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3.5.8 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.9 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.
3.5.10 No Third Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.6, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.5.11 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.12 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the Term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.13 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.14 Attorney’s Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation shall be entitled to have and recover from the losing Party reasonable attorney’s fees and all other costs of such action.
3.5.15 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
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3.5.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.5.17 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties.
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CITY’S SIGNATURE PAGE FOR
CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH AMERICAN INTEGRATED SERVICES, INC.
(ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES, RFP 25-076AS)
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.
CITY OF CORONA
By:
_________________________
Tom Moody
Utilities Director
By:
______________________________
Donna Finch
Community Services Director
By:
_________________________
Savat Khamphou
Public Works Director
By:
______________________________
Paul Mercado
Police Captain
Reviewed By:
_________________________
Katie Hockett
Assistant Utilities Director
Reviewed By:
______________________________
Yasmin Lopez
Purchasing Manager
Attest:
______________________________
Sylvia Edwards, City Clerk
City of Corona, California
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CONTRACTOR’S SIGNATURE PAGE FOR
CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH AMERICAN INTEGRATED SERVICES, INC.
(ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES, RFP 25-076AS)
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.
AMERICAN INTEGRATED SERVICES, INC.
a California corporation
By: _________________________
David Herrera
President
By: _________________________
John Georgagi
Secretary
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EXHIBIT “A”
SCOPE OF SERVICES
Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the on-call citywide hazardous materials clean-up and removal services necessary for the Project. The Services are more particularly described herein.
A. Goal/Purpose:
The Contractor shall provide Hazardous Materials Abatement, Cleanup and Toxic Remediation and Biohazard Remediation - Crime Scene Clean-up on an “as needed” basis at various locations throughout the City.
These services may be requested by, but are not limited to, the following departments:
• Utilities Department
• Public Works Department
• Community Services Department
• Police Department
B. Scope of Work and Description:
This scope of work establishes the minimum requirements for providing Hazardous Materials Clean-Up and Removal Services to the City of Corona. The Contractor is required to meet all specifications listed herein, at minimum, and is required to submit a firm fixed cost for all commodities/services. The Contractor shall fully and timely provide all deliverables described herein in strict accordance with the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations. Contractor shall provide all labor, materials, equipment and mobilization to complete the services.
The following presents the scope of services for on-call citywide hazardous materials clean-up and removal services and biohazard remediation - crime scene clean-up:
I. Hazardous Materials Abatement, Cleanup and Toxic Remediation General:
Perform General routine pickups and onsite Emergency Hazardous Materials Abatement, Cleanup, and/or Toxic Remediation Services as directed by the City of Corona. The contractor shall provide all labor, materials, supplies, equipment, profile fees, label(s), prepared manifest(s), transportation, disposal, fuel charges, taxes and services in conformance with the terms and conditions outlined in these specifications. All work shall be performed in accordance with all Federal and State agencies, laws, requirements, and regulations. All waste disposal is subject to verification and final analysis. Contractor shall possess a current California hazardous substances removal certification.
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a) Item Descriptions
Waste items expected to be required for pick-up, transportation and disposal are as follows but not limited to:
• Fluorescent Tubes
• High Pressure Sodium Bulbs
• Aerosol Cans
• Diesel Track
• Red Dye Diesel
• Paint, Flammable Lab Pack
• Paint (latex or water based)
• Sodium Hydroxide
• Oil, Absorbent
• Oil filters, drained
• Oily Absorbent Socks
• Batteries, Wet, filled with Sulfuric Acid, Lead
• Batteries, Dry, Containing Potassium Hydroxide Solid (Cadmium, Nickel) • Corrosive Lab Pack (Sulfuric Acid)
• Waste Asphalt Emulsion
b) Alternate Items
Waste items expected to be required for pick-up, transportation and disposal are as follows but not limited to:
• 16-gallon drum
• 30-gallon drum
• 55-gallon drum
• Poly drums for lithium NiCad batteries
• Oil Booms
c) Pick up Locations
Hazardous waste will be collected from, but not limited to, the following City sites:
• Corporation Yard
750 Public Safety Way
Corona, CA 92878
• Police Department – Range
710 Public Safety Way
Corona, CA 92878
• Police Department – Property & Evidence
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730 Public Safety Way
Corona, CA 92878
• Waste Water Treatment Plant #1 – Department of Water & Power 2205 Railroad Street
Corona, CA 92878
II. Biohazard Remediation - Crime Scene Clean-up
Services shall include but are not limited to the following:
• Disposal and cleanup of biohazardous waste in City-owned vehicles • Disposal and cleanup of biohazardous waste at any City facility
ANY BIOHAZARD SERVICES EXCEPT FOR THE CLEANING OF POLICE VEHICLES ARE CONSIDERED A 24-HOUR SERVICE AND ARE NOT
BILLED OVERTIME FOR AFTER HOURS AND ON WEEKENDS.
a) Police Vehicle Cleaning
Respond to the Corona Police station to properly clean and apply an EPA registered disinfectant to police vehicles after the transport of an arrestee that contaminates the vehicle with blood, vomit, urine, feces, MRSA, C-Diff, Staph, Scabies, or other potentially contagious agent. This cost includes response, labor, supplies and disposal.
b) Jail Cell Cleaning
• Hazardous Materials Clean-Up and Removal Services.
• Respond to Corona jail cells to properly clean and apply an EPA registered disinfectant to jail cell floors, walls, and any built-in fixtures after an arrestee contaminates the environment with blood, urine, feces, vomit, MRSA, C-Diff, Staph or other potentially contagious agent. This cost includes response, labor, supplies, and disposal.
c) Exterior Trauma Cleanup
24-hour emergency dispatch request for the cleanup, disinfection, and disposal of blood, bodily fluids, sharps or other biohazard on public property or private property that exposes the public and a property owner cannot be located. This service includes response, labor, supplies, equipment, and disposal.
Docusign Envelope ID: 35B35A94-9AB0-4569-AFA7-1B9DEAF5D98E Docusign Envelope ID: 400F852B-4FDF-449E-B2DF-C2D05EC40575 Docusign Envelope ID: 4B391A96-77E0-4684-AF4F-A0E58D6936E7
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d) Corona Police Department
As needed, pick up biohazard containers and disposal of hazardous waste at:
• Property & Evidence - 730 Public Safety Way, Corona, CA 92878 ▪ Dispose of flammable gases
▪ Dispose of flammable solids
▪ Dispose of excluded recyclables
▪ Pick up five 5-gallon biohazard containers and replace them with another empty container
▪ Pick up two 30-gallon biohazard containers and replace them with another empty container
▪ Pick up a 55-gallon biohazard container and replace it with another empty container
• Range - 710 Public Safety Way, Corona, CA 92878
▪ Pick up a 55-gallon biohazard container and replace it with another empty container
C. Minimum Qualifications:
Contractor must meet these minimum qualifications:
1. Hazardous Materials Abatement, Cleanup and Toxic Remediation In addition to complying with all applicable laws and regulations, Contractor must hold current licenses and certifications for the respective service(s) being offered (e.g.
Asbestos Certification for asbestos abatement, Hazardous Substance Removal Certification and HAZWOPER Training for excavators, C-57 Well Drilling Contractor License for Well Drilling, QSP & QSDs for SWPPPs, etc.)
2. Biohazard Remediation - Crime Scene Clean-up
Contractor must have OSHA and E.P.A. regulations requirements appropriated to the industry standards and bio-waste disposal protocols. Contractor is required to have all necessary permits, certifications, and training to handle, transport, and dispose of biohazardous waste in compliance with federal, state, and local regulations
3. Hazardous Materials Clean-Up and Removal Services
Certification and permits to clean, recover, transport, and dispose of hazardous materials and be registered with the California Department of Public Health (CDPH) as a medical waste transporter. Contractor must be able to recognize and preserve evidence so that it may be recovered by detectives, officers, or criminalists at the scene.
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All Services:
1. Have a current registration with the California Department of Industrial Relations.
2. Have five (5) years of relevant experience performing Hazardous Materials Clean-Up and Removal Services.
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EXHIBIT “B”
SCHEDULE OF SERVICES
Contractor shall complete the Services within the Term of this Agreement, and shall meet any other reasonable schedules and deadlines established by City’s Representative.
Work Hours / Response Time
Work shall typically be performed between the hours of 7:00 AM and 5:00 PM – Monday through Friday. Some public facilities and/or onsite locations may require work to be performed after normal business hours.
Contractor providing services (as contrasted with those providing materials only) shall be available to respond to City requests for service 24 hours per day, seven days per week, with the following response times:
• Response to non-emergency work requests shall be within 2 business days. • On-site response to emergency work requests shall be within 1 hour.
The City is responsible for providing emergency building, building infrastructure, and equipment repair during emergency evacuation situations and requests cooperation from all contractors providing On-Call services to the City of Corona. During a wide-scale emergency, the Contractor may be contacted to provide services and/or equipment. Contractor must agree that the City’s request for services will be a top priority.
The contract term shall be effective from the date in Section 3.1.2, Term through June 30, 2027 with four (4) additional option year renewal periods, on an as-needed basis, with no guaranteed usage for on-call hazardous material clean-up and removal services. Pricing shall remain effective and in force for the entire initial contract term. City reserves the right to exercise option year renewals in its sole discretion. Subsequent contract term extensions, if exercised by the City, are as follows:
• Option 1, if exercised, shall be effective July 1, 2027 through June 30, 2028 • Option 2, if exercised, shall be effective July 1, 2028 through June 30, 2029 • Option 3, if exercised, shall be effective July 1, 2029 through June 30, 2030 • Option 4, if exercised, shall be effective July 1, 2030 through June 30, 2031 Option year pricing shall be negotiated by the Parties prior to commencement of each additional one (1) year period. Negotiated price adjustments will be made in accordance with and shall not exceed the percentage of change in the United States Bureau of Labor Statistics Consumer Price Index “All Urban Consumers for Riverside, California, Area (CPI-U), not seasonally adjusted, for the most recent twelve (12) months for which statistics are available. This method of price adjustment shall apply to each extension period exercised. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order.
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EXHIBIT “C”
COMPENSATION
Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth herein.
Unit costs shall include all materials, supplies, labor, equipment and ancillary costs required to complete the work.
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Contractor agrees to provide all necessary backup documentation for all other as-needed labor and materials.
Other as-needed materials: Cost + 20 %
Other as-needed labor: Cost + 10%
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CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH HUNTER CONSULTING INC. DBA HCI ENVIRONMENTAL &
ENGINEERING SERVICE
(ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES, RFP 25-076AS)
1. PARTIES AND DATE.
This Agreement is made and entered into this day of , 2025 (“Effective Date”) by and between the City of Corona, a municipal corporation organized under the laws of the State of California with its principal place of business at 400 South Vicentia Avenue, Corona, California 92882 (“City”) and Hunter Consulting Inc. DBA HCI Environmental & Engineering Service a Nevada corporation with its principal place of business at 1680 Commerce Street, Corona CA 92880 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
2. RECITALS.
2.1 Contractor.
Contractor desires to perform and assume responsibility for the provision of certain maintenance or other general services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing on-call citywide hazardous materials clean-up and removal services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
2.2 Project.
City desires to engage Contractor to render such services for the On-Call Citywide Hazardous Materials Clean-Up and Removal Services, RFP 25-076AS project (“Project”) as set forth in this Agreement.
2.3 Corona Utility Authority.
Contractor understands that the City has entered into a Water Enterprise Management Agreement and a Wastewater Enterprise Management Agreement, both dated as of February 6, 2002, with the Corona Utility Authority (“CUA”) for the maintenance, management and operation of those utility systems (collectively, the “CUA Management Agreements”). To the extent that this Agreement is deemed to be a "material contract" under either of the CUA Docusign Envelope ID: A671A6E1-C206-4731-90DF-7CF4CD4FFFF5 Docusign Envelope ID: E8F9185B-6F0F-4217-A9F2-593D3EFC555C Docusign Envelope ID: C4D51EB1-0B43-4D2A-9F59-3499C0ADF0EE
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Management Agreements, City enters into this Agreement on behalf of the CUA and subject to the terms of the applicable CUA Management Agreement(s).
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional on-call citywide hazardous materials clean-up and removal maintenance or other general services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from ___________________ to June 30, 2027 (“Term”), unless earlier terminated as provided herein. Contractor shall complete the Services within the Term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the Term of this Agreement one or more times by executing a written amendment pursuant to Section 3.5.8 below (each a “Renewal Term”). The terms “Term” and “Renewal Term” may sometimes be generally and collectively referred to as “Term” in this Agreement.
3.2 Responsibilities of Contractor.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee.
Contractor retains the right to perform similar or different services for others during the Term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services. Contractor shall perform the Services within the Term of this Agreement, in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference, and in accordance with any other Docusign Envelope ID: A671A6E1-C206-4731-90DF-7CF4CD4FFFF5 Docusign Envelope ID: E8F9185B-6F0F-4217-A9F2-593D3EFC555C Docusign Envelope ID: C4D51EB1-0B43-4D2A-9F59-3499C0ADF0EE
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completion schedule or milestones which may be separately agreed upon in writing by the Parties. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All Services performed by Contractor shall be subject to the approval of City.
3.2.4 City’s Representative. The City hereby designates Tom Moody, Donna Finch, Robert Newman, and Savat Khamphou, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
3.2.5 Contractor’s Representative. Contractor hereby designates Gregory J.
Parker, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.
3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor agrees that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors shall have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the Term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Docusign Envelope ID: A671A6E1-C206-4731-90DF-7CF4CD4FFFF5 Docusign Envelope ID: E8F9185B-6F0F-4217-A9F2-593D3EFC555C Docusign Envelope ID: C4D51EB1-0B43-4D2A-9F59-3499C0ADF0EE
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Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.8 Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do, or respecting the size of any payment to Contractor during the performance of this Contract, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law.
3.2.9 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work or Services knowing them to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Contract to the same extent as though set forth herein and will be complied with. These include but are not limited to the payment of prevailing wages, the stipulation that eight (8) hours' labor shall constitute a legal day's work and that no worker shall be permitted to work in excess of eight (8) hours during any one calendar day except as permitted by law. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.9.1 Employment Eligibility; Contractor. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Contractor. Contractor also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the Term of the Agreement. Contractor shall avoid any violation of any such law during the Term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly Docusign Envelope ID: A671A6E1-C206-4731-90DF-7CF4CD4FFFF5 Docusign Envelope ID: E8F9185B-6F0F-4217-A9F2-593D3EFC555C Docusign Envelope ID: C4D51EB1-0B43-4D2A-9F59-3499C0ADF0EE
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hired employees, or by some other legally acceptable method. Contractor shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements provided for in Section 3.2.9 or any of its sub-sections.
3.2.9.2 Employment Eligibility; Subcontractors, Sub-subcontractors and Consultants. To the same extent and under the same conditions as Contractor, Contractor shall require all of its subcontractors, sub-subcontractors and consultants performing any work or Services relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.9.1.
3.2.9.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer of Contractor, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Contractor or its subcontractors, subsubcontractors or consultants to meet any of the requirements provided for in Sections 3.2.9.1 or
3.2.9.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Contractor under Section 3.2.9.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.
3.2.9.4 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.2.9.5 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.2.9.6Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB).
Although the SCAQMD and CARB limits and requirements are more broad, Contractor shall specifically be aware of their application to "portable equipment", which definition is considered by SCAQMD and CARB to include any item of equipment with a fuel-powered engine.
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Contractor shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.
Contractor shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by CARB including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments (“Regulation”).
Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor’s and its subcontractors’ fleets including, without limitation, the Certificates of Reported Compliance (“CRCs”), fuel/refueling records, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days’ notice from the City.
Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Promptly following the Effective Date of this Agreement, but in no event before Contractor commences any Services under this Agreement, Contractor shall provide evidence satisfactory to the City that it has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.
3.2.10.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors.
Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
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if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $3,000,000 minimum; per occurrence for bodily injury, personal injury, advertising injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 minimum; per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 minimum; per accident for bodily injury or disease; and (4) Pollution Liability:
$3,000,000 per claim.
3.2.10.3 Insurance Endorsements. The insurance policies shall contain or be endorsed (amended) to include the following provisions:
(A) General Liability. The general liability policy shall state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection therewith (the endorsement form shall be at least as broad as ISO Form CG 20 10 11 85 or both CG 20 37 and one of the following: CG 20 10, CG 20 26, CG 20 33 or CG 20 38); and (2) the insurance coverage shall be primary insurance coverage as respects the City, its directors, officials, officers, employees, agents, and volunteers (the endorsement form shall be at least as broad as ISO CG 20 01 04 13). Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way. (B) Waiver of Subrogation – Workers’ Compensation and
Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work or Services performed by the Contractor.
(C) Pollution Liability. The pollution liability policy shall include or be endorsed (amended) to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the Work or operations performed by or on behalf of the Contractor, including any and all remediation costs, including, but not limited to, restoration costs, and coverage for the removal, repair, handling, and disposal of asbestos and/or lead containing materials, if applicable; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, Docusign Envelope ID: A671A6E1-C206-4731-90DF-7CF4CD4FFFF5 Docusign Envelope ID: E8F9185B-6F0F-4217-A9F2-593D3EFC555C Docusign Envelope ID: C4D51EB1-0B43-4D2A-9F59-3499C0ADF0EE
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employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.
(D) All Coverages. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City is entitled to the broader coverage and/or higher limits maintained by Contractor. Thus, any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
3.2.10.4 Other Provisions; Endorsements Preferred. Contractor shall endeavor to provide endorsements regarding the following provisions, but nonetheless understands, acknowledges and agrees that the following provisions shall apply and that failure to comply shall be considered to be a breach of this Agreement by Contractor:
(A) Waiver of Subrogation – All Other Policies. Contractor hereby waives all rights of subrogation any insurer of Contractor’s may acquire against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of any insurance policy which arise from work or Services performed by the Contractor.
Contractor understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer. (B) Notice. Contractor shall either: (1) require its insurer to provide thirty (30) days prior written notice to the City before coverage is suspended, voided, or canceled; or (2) notify City in writing that such notice is not available and forward any notice of such actions to the City within two (2) business days from date of receipt by Contractor.
Contractor understands, acknowledges and agrees that this provision is in full force and effect even if the City does not receive a waiver of subrogation endorsement from the insurer.
3.2.10.5 Claims Made Policies. The following provisions shall apply to all policies that provide coverage on a claims-made basis: (A) the retroactive date must be shown and must be before the date on which any Services under this Agreement commence; (B) the insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Project; and (C) if coverage is canceled or not renewed and is not replaced with another claims-made policy with a retroactive date prior to the date on which any Services under this Agreement commence, Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Project.
3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to provide proof of ability to pay losses and related investigation, claims administration and defense expenses within the deductible or self-insured retention. The deductible or self-insured retention may be satisfied by either the named insured or the City.
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3.2.10.7 Acceptability of Insurers. Unless under the circumstances a different rating is otherwise acceptable to the City in its sole and absolute discretion, insurance is to be placed with insurers which are satisfactory to the City and which meet either of the following criteria : (1) an insurer with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted insurance carrier in California; or (2) an insurer with a current A.M.
Best’s rating no less than A-:X and authorized to issue the required policies in California.
3.2.10.8 Verification of Coverage. Contractor shall furnish City with original certificates of insurance, as well as amendatory endorsements or copies of the applicable policy language effecting coverage required by this Agreement. All documents must be received and approved by the City before any Services commence; provided, however, that failure to obtain the required documents prior to the commencement of Services shall not waive Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
3.2.10.9 Reporting of Claims. Contractor shall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Services under this Agreement.
3.2.10.10 Sub-Contractors. All subcontractors shall comply with each and every insurance provision of this Section 3.2.10. Contractor shall therefore not allow any subcontractor to commence work on any subcontract to perform any part of the Services until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this Agreement.
3.2.10.11 Special Risk or Circumstances. The City reserves the right, in its sole and absolute discretion, to modify the requirements of this Section 3.2.10, including limits, based on any of the following: (A) the nature of the risk of the Services; (B) the prior experience of the insured; (C) the rating or other quality or characteristic of the insurer; (D) any special or unique coverage issues; and (E) any other special or unique circumstances.
3.2.11 Safety. Contractor shall execute and maintain its work and Services so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the Services and the conditions under which the Services are to be performed.
3.2.12 Bonds.
3.2.12.1 Performance Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the Total Compensation indicated in this Agreement, and in Docusign Envelope ID: A671A6E1-C206-4731-90DF-7CF4CD4FFFF5 Docusign Envelope ID: E8F9185B-6F0F-4217-A9F2-593D3EFC555C Docusign Envelope ID: C4D51EB1-0B43-4D2A-9F59-3499C0ADF0EE
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a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the Total Compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.12.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this section are accepted by the City. To the extent, if any, that the Total Compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the Total Compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.
3.2.12.4 Surety Qualifications. The bonds must be provided by a surety which is satisfactory to the City and which meets either of the following criteria: (1) a surety with a current A.M. Best’s rating no less than A-:VII and licensed as an admitted surety insurer in California; or (2) a surety with a current A.M. Best’s rating no less than A-:X and authorized to issue the required bonds in California. If a surety does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.
3.2.13 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
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3.3 Fees and Payments.
3.3.1 Rates & Total Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation, including authorized reimbursements, shall not exceed Two Hundred Fifteen Thousand Dollars ($215,000) per fiscal year (“Total Compensation”) without written approval of City’s Representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 30 days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the Term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.
3.3.5 Prevailing Wages. Contractor is aware of the requirements of Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the Total Compensation is $1,000 or more, Contractor and its subcontractors shall fully comply with the Prevailing Wage Laws for their employees and any others to whom such laws are applicable. Contractor and its subcontractors shall also be responsible for any and all violations and fines imposed on them pursuant to the Prevailing Wage Laws. Pursuant to SB 854, which amended the Prevailing Wage Laws, this Agreement would also be subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”). Beginning April 1, 2015, no contractor or subcontractor may be awarded this Agreement unless registered with the DIR pursuant to Labor Code Section 1725.5. The City will report all necessary agreements to the DIR as required by the Prevailing Wage Laws. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall Docusign Envelope ID: A671A6E1-C206-4731-90DF-7CF4CD4FFFF5 Docusign Envelope ID: E8F9185B-6F0F-4217-A9F2-593D3EFC555C Docusign Envelope ID: C4D51EB1-0B43-4D2A-9F59-3499C0ADF0EE
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post copies at the Contractor’s principal place of business and at the Project site. It is most efficient for the Contractor to obtain a copy of the prevailing wages in effect at the commencement of this Agreement from the website of the Division of Labor Statistics and Research of the DIR located at www.dir.ca.gov/dlsr/. In the alternative, Contractor may obtain a copy of the prevailing wages from the City’s Representative. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.3.6 Apprenticeable Crafts. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Contractor employs workmen in an apprenticeable craft or trade. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Contractor.
3.4 Termination of Agreement.
3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those Services which have been adequately rendered to City, as well as any authorized reimbursable expenses, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.
3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5 General Provisions.
3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose:
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Contractor:
Hunter Consulting Inc.
dba HCI Environmental & Engineering Service
1680 Commerce Street
Corona CA 92880
Attn: Gregory J. Parker
City:
City of Corona
400 South Vicentia Avenue
Corona, CA 92882
Attn: Tom Moody, Utilities Department;
Donna Finch, Community Services Department;
Robert Newman, Police Department;
Savat Khamphou, Public Works Department
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.2 Indemnification. To the fullest extent permitted by law, Contractor shall defend (with counsel of City’s choosing), indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, to the extent arising out of, pertaining to, or incident to any alleged willful misconduct or negligent acts, errors or omissions of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s Services, the Project or this Agreement, including without limitation the payment of all settlement amounts, expert witness fees and attorneys fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents, or volunteers.
3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code Sections 900 et Docusign Envelope ID: A671A6E1-C206-4731-90DF-7CF4CD4FFFF5 Docusign Envelope ID: E8F9185B-6F0F-4217-A9F2-593D3EFC555C Docusign Envelope ID: C4D51EB1-0B43-4D2A-9F59-3499C0ADF0EE
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seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.
3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.
3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.6.1 Subcontractors; Assignment or Transfer. Contractor shall not subcontract any portion of the Services required under this Agreement, except as expressly authorized herein, without the prior written approval of the City. Subcontracts, if any, shall include a provision making them subject to all provisions of this Agreement. Contractor shall also not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to subcontract or take any other action not authorized herein shall be null and void, and any subcontractors, assignees, hypothecates or transferees shall acquire no right or interest by reason of such action.
3.5.6.2 Corona Utility Authority. To the extent that this Agreement is deemed to be a "material contract" under either of the CUA Management Agreements, Contractor has no right to terminate this Agreement, either with or without cause, based upon the existence or non-existence of either or both of the CUA Management Agreements. Therefore, if an applicable CUA Management Agreement expires or terminates for any reason, Contractor shall remain fully obligated to perform under this Agreement with the CUA or another third party contracted by the CUA for the maintenance, management and operation of the applicable utility system.
3.5.7 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for Docusign Envelope ID: A671A6E1-C206-4731-90DF-7CF4CD4FFFF5 Docusign Envelope ID: E8F9185B-6F0F-4217-A9F2-593D3EFC555C Docusign Envelope ID: C4D51EB1-0B43-4D2A-9F59-3499C0ADF0EE
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convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.
3.5.8 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.9 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.
3.5.10 No Third Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.6, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.5.11 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.12 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the Term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.13 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.14 Attorney’s Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation shall be entitled to have and recover from the losing Party reasonable attorney’s fees and all other costs of such action.
3.5.15 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party Docusign Envelope ID: A671A6E1-C206-4731-90DF-7CF4CD4FFFF5 Docusign Envelope ID: E8F9185B-6F0F-4217-A9F2-593D3EFC555C Docusign Envelope ID: C4D51EB1-0B43-4D2A-9F59-3499C0ADF0EE
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warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.5.17 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties.
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CITY’S SIGNATURE PAGE FOR
CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH HUNTER CONSULTING INC. DBA HCI ENVIRONMENTAL &
ENGINEERING SERVICE
(ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES, RFP 25-076AS)
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.
CITY OF CORONA
By:
_________________________
Tom Moody
Utilities Director
By:
______________________________
Donna Finch
Community Services Director
By:
_________________________
Savat Khamphou
Public Works Director
By:
______________________________
Paul Mercado
Police Captain
Reviewed By:
_________________________
Katie Hockett
Assistant Utilities Director
Reviewed By:
______________________________
Yasmin Lopez
Purchasing Manager
Attest:
______________________________
Sylvia Edwards, City Clerk
City of Corona, California
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CONTRACTOR’S SIGNATURE PAGE FOR
CITY OF CORONA
MAINTENANCE/GENERAL SERVICES AGREEMENT
WITH HUNTER CONSULTING INC. DBA HCI ENVIRONMENTAL &
ENGINEERING SERVICE
(ON-CALL CITYWIDE HAZARDOUS MATERIALS CLEAN-UP AND REMOVAL SERVICES, RFP 25-076AS)
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written above.
HUNTER CONSULTING INC.
DBA HCI ENVIRONMENTAL & ENGINEERING SERVICE
a Nevada corporation
By: _________________________
Gregory J. Parker
President
By: _________________________
C. Robert Guy
Secretary/Treasurer
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EXHIBIT “A”
SCOPE OF SERVICES
Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the on-call citywide hazardous materials clean-up and removal services necessary for the Project. The Services are more particularly described herein.
A. Goal/Purpose:
The Contractor shall provide Hazardous Materials Abatement, Cleanup and Toxic Remediation and Biohazard Remediation - Crime Scene Clean-up on an “as needed” basis at various locations throughout the City.
These services may be requested by, but are not limited to, the following departments:
• Utilities Department
• Public Works Department
• Community Services Department
• Police Department
B. Scope of Work and Description:
This scope of work establishes the minimum requirements for providing Hazardous Materials Clean-Up and Removal Services to the City of Corona. The Contractor is required to meet all specifications listed herein, at minimum, and is required to submit a firm fixed cost for all commodities/services. The Contractor shall fully and timely provide all deliverables described herein in strict accordance with the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations. Contractor shall provide all labor, materials, equipment and mobilization to complete the services.
The following presents the scope of services for on-call citywide hazardous materials clean-up and removal services and biohazard remediation - crime scene clean-up:
I. Hazardous Materials Abatement, Cleanup and Toxic Remediation General:
Perform General routine pickups and onsite Emergency Hazardous Materials Abatement, Cleanup, and/or Toxic Remediation Services as directed by the City of Corona. The contractor shall provide all labor, materials, supplies, equipment, profile fees, label(s), prepared manifest(s), transportation, disposal, fuel charges, taxes and services in conformance with the terms and conditions outlined in these specifications. All work shall be performed in accordance with all Federal and State agencies, laws, requirements, and regulations. All waste disposal is subject to verification and final analysis. Contractor shall possess a current California hazardous substances removal certification.
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a) Item Descriptions
Waste items expected to be required for pick-up, transportation and disposal are as follows but not limited to:
• Fluorescent Tubes
• High Pressure Sodium Bulbs
• Aerosol Cans
• Diesel Track
• Red Dye Diesel
• Paint, Flammable Lab Pack
• Paint (latex or water based)
• Sodium Hydroxide
• Oil, Absorbent
• Oil filters, drained
• Oily Absorbent Socks
• Batteries, Wet, filled with Sulfuric Acid, Lead
• Batteries, Dry, Containing Potassium Hydroxide Solid (Cadmium, Nickel) • Corrosive Lab Pack (Sulfuric Acid)
• Waste Asphalt Emulsion
b) Alternate Items
Waste items expected to be required for pick-up, transportation and disposal are as follows but not limited to:
• 16-gallon drum
• 30-gallon drum
• 55-gallon drum
• Poly drums for lithium NiCad batteries
• Oil Booms
c) Pick up Locations
Hazardous waste will be collected from, but not limited to, the following City sites:
• Corporation Yard
750 Public Safety Way
Corona, CA 92878
• Police Department – Range
710 Public Safety Way
Corona, CA 92878
• Police Department – Property & Evidence
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730 Public Safety Way
Corona, CA 92878
• Waste Water Treatment Plant #1 – Department of Water & Power 2205 Railroad Street
Corona, CA 92878
II. Biohazard Remediation - Crime Scene Clean-up
Services shall include but are not limited to the following:
• Disposal and cleanup of biohazardous waste in City-owned vehicles • Disposal and cleanup of biohazardous waste at any City facility
ANY BIOHAZARD SERVICES EXCEPT FOR THE CLEANING OF POLICE VEHICLES ARE CONSIDERED A 24-HOUR SERVICE AND ARE NOT
BILLED OVERTIME FOR AFTER HOURS AND ON WEEKENDS.
a) Police Vehicle Cleaning
Respond to the Corona Police station to properly clean and apply an EPA registered disinfectant to police vehicles after the transport of an arrestee that contaminates the vehicle with blood, vomit, urine, feces, MRSA, C-Diff, Staph, Scabies, or other potentially contagious agent. This cost includes response, labor, supplies and disposal.
b) Jail Cell Cleaning
• Hazardous Materials Clean-Up and Removal Services.
• Respond to Corona jail cells to properly clean and apply an EPA registered disinfectant to jail cell floors, walls, and any built-in fixtures after an arrestee contaminates the environment with blood, urine, feces, vomit, MRSA, C-Diff, Staph or other potentially contagious agent. This cost includes response, labor, supplies, and disposal.
c) Exterior Trauma Cleanup
24-hour emergency dispatch request for the cleanup, disinfection, and disposal of blood, bodily fluids, sharps or other biohazard on public property or private property that exposes the public and a property owner cannot be located. This service includes response, labor, supplies, equipment, and disposal.
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d) Corona Police Department
As needed, pick up biohazard containers and disposal of hazardous waste at:
• Property & Evidence - 730 Public Safety Way, Corona, CA 92878 ▪ Dispose of flammable gases
▪ Dispose of flammable solids
▪ Dispose of excluded recyclables
▪ Pick up five 5-gallon biohazard containers and replace them with another empty container
▪ Pick up two 30-gallon biohazard containers and replace them with another empty container
▪ Pick up a 55-gallon biohazard container and replace it with another empty container
• Range - 710 Public Safety Way, Corona, CA 92878
▪ Pick up a 55-gallon biohazard container and replace it with another empty container
C. Minimum Qualifications:
Contractor must meet these minimum qualifications:
1. Hazardous Materials Abatement, Cleanup and Toxic Remediation In addition to complying with all applicable laws and regulations, Contractor must hold current licenses and certifications for the respective service(s) being offered (e.g.
Asbestos Certification for asbestos abatement, Hazardous Substance Removal Certification and HAZWOPER Training for excavators, C-57 Well Drilling Contractor License for Well Drilling, QSP & QSDs for SWPPPs, etc.)
2. Biohazard Remediation - Crime Scene Clean-up
Contractor must have OSHA and E.P.A. regulations requirements appropriated to the industry standards and bio-waste disposal protocols. Contractor is required to have all necessary permits, certifications, and training to handle, transport, and dispose of biohazardous waste in compliance with federal, state, and local regulations
3. Hazardous Materials Clean-Up and Removal Services
Certification and permits to clean, recover, transport, and dispose of hazardous materials and be registered with the California Department of Public Health (CDPH) as a medical waste transporter. Contractor must be able to recognize and preserve evidence so that it may be recovered by detectives, officers, or criminalists at the scene.
All Services:
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1. Have a current registration with the California Department of Industrial Relations.
2. Have five (5) years of relevant experience performing Hazardous Materials Clean-Up and Removal Services.
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EXHIBIT “B”
SCHEDULE OF SERVICES
Contractor shall complete the Services within the Term of this Agreement and shall meet any other reasonable schedules and deadlines established by City’s Representative.
Work Hours / Response Time
Work shall typically be performed between the hours of 7:00 AM and 5:00 PM – Monday through Friday. Some public facilities and/or onsite locations may require work to be performed after normal business hours.
Contractor providing services (as contrasted with those providing materials only) shall be available to respond to City requests for service 24 hours per day, seven days per week, with the following response times:
• Response to non-emergency work requests shall be within 2 business days. • On-site response to emergency work requests shall be within 1 hour.
The City is responsible for providing emergency building, building infrastructure, and equipment repair during emergency evacuation situations and requests cooperation from all contractors providing On-Call services to the City of Corona. During a wide-scale emergency, the Contractor may be contacted to provide services and/or equipment. Contractor must agree that the City’s request for services will be a top priority.
The contract term shall be effective from the date in Section 3.1.2, Term through June 30, 2027 with four (4) additional option year renewal periods, on an as-needed basis, with no guaranteed usage for on-call hazardous material clean-up and removal services. Pricing shall remain effective and in force for the entire initial contract term. City reserves the right to exercise option year renewals in its sole discretion. Subsequent contract term extensions, if exercised by the City, are as follows:
• Option 1, if exercised, shall be effective July 1, 2027 through June 30, 2028 • Option 2, if exercised, shall be effective July 1, 2028 through June 30, 2029 • Option 3, if exercised, shall be effective July 1, 2029 through June 30, 2030 • Option 4, if exercised, shall be effective July 1, 2030 through June 30, 2031 Option year pricing shall be negotiated by the Parties prior to commencement of each additional one (1) year period. Negotiated price adjustments will be made in accordance with and shall not exceed the percentage of change in the United States Bureau of Labor Statistics Consumer Price Index “All Urban Consumers for Riverside, California, Area (CPI-U), not seasonally adjusted, for the most recent twelve (12) months for which statistics are available. This method of price adjustment shall apply to each extension period exercised. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order.
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EXHIBIT “C”
COMPENSATION
Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth herein.
Unit costs shall include all materials, supplies, labor, equipment and ancillary costs required to complete the work.
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Contractor agrees to provide all necessary backup documentation for all other as-needed labor and materials.
Other as-needed materials: Cost + 25 %
Other as-needed labor: Cost + 25 %
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DATE: 11/05/2025
TO: Honorable Mayor and City Council Members
Honorable President and Board Members
FROM: Utilities Department
2025-427
REQUEST FOR CITY COUNCIL AND
CORONA UTILITY AUTHORITY ACTION
SUBJECT:
MAINTENANCE/GENERAL SERVICES AGREEMENT WITH XYLEM DEWATERING SOLUTIONS, INC., DBA WACHS WATER SERVICES FOR WATER SYSTEM VALVE
AND HYDRANT ASSESSMENT SERVICES
EXECUTIVE SUMMARY:
This staff report asks the City Council to execute a Maintenance/General Services Agreement (MGSA) with Xylem Dewatering Solutions, Inc., dba Wachs Water Services, for Water System Valve and Hydrant Assessment Services. Wachs will provide the Corona Utilities Department with water system valve and hydrant assessment services, which include exercising all valves for the potable and recyclable water distribution system and hydrants. Wachs will provide a comprehensive testing report and Information Management Program to the City of Corona.
RECOMMENDED ACTION:
That the City Council:
a. Authorize a bid award with Xylem Dewatering Solutions, Inc., dba Wachs Water Services in the amount of $600,000 for Water System Valve and Hydrant
Assessment Services pursuant to Corona Municipal Code Section 3.08.140(C) Competitive bidding already completed.
b. Authorize the City Manager, or his designee, to negotiate and execute the Maintenance/General Services Agreement with Xylem Dewatering Solutions, Inc., dba Wachs Water Services in the amount of $600,000 per fiscal year for the initial contract term ending June 30, 2027, with one optional two-year renewal. c. Authorize the City Manager, or his designee, to execute the Maintenance/General Services Agreement with Xylem Dewatering Solutions, Inc., dba Wachs Water Services in the amount of $600,000 including any non-substantive extensions, change orders, purchase orders, and amendment up to the amount authorized in Corona Municipal Code Section 3.08.070(I) which is equivalent to 10% or $60,000. d. Authorize the City Manager, or his designee, to issue a purchase order to Xylem Dewatering Solutions, Inc., dba Wachs Water Services in the amount of $600,000 per fiscal year for the initial contract term ending June 30, 2027, with one optional two-year renewal.
That the Corona Utility Authority review, ratify, and to the extent necessary, direct that the City Council take the above actions.
BACKGROUND & HISTORY:
Corona’s water system infrastructure is a complex network that requires ongoing, specialized maintenance to ensure reliable service delivery and regulatory compliance.
The Utilities Department (UD) has established a comprehensive management plan for the testing, maintenance, and assessment of all water system valves and hydrants, which are critical components for isolating or shutting down sections of the potable and recycled water distribution systems during emergencies or routine repairs. UD’s infrastructure includes approximately 600 miles of potable water mains, over 43,000 potable water service connections, more than 20,000 valves, and nearly 9,000 hydrants, as well as a reclaimed water system with over 60 miles of reclaimed water mains with additional valves and hydrants. This extensive system supports the delivery of high-quality drinking water and recycled water to residents and businesses throughout the community.
UD has historically entered into multi-year service agreements with qualified contractors for valve exercising, assessment, and information management. UD's standard operating procedures, which align with industry’s best practices, recommend that all system valves be exercised annually, or at a minimum every two years. This is to ensure operational readiness and to reduce the risk of valve failure during critical events.
In 2023, Wachs Water Services was awarded a contract for these services, which included the exercising and maintenance of both hydrants and valves. This contract concluded on June 30, 2025. In July 2025, UD issued an Exception to Bid to temporarily extend Wachs' services until June 30, 2026. This extension, with a not-to-exceed limit of
$100,000, was granted to ensure the continued maintenance of critical valves while the formal bidding process was completed.
ANALYSIS:
On June 16, 2025, the City of Norco published a request for proposals for a multi-year Water System Valve and Hydrant Assessment Services and received (2) two bids. City of Norco staff determined that Wachs Water Services can successfully provide the level of services required at a reasonable cost.
UD staff evaluated the City of Norco’s proposal and determined that it meets and is in line with UD’s valve exercising program requirements. Staff believes that Competitive Bidding has been accomplished for these purchases pursuant to Corona Municipal Code Section
3.08.140(C), which states as follows:
“Competitive Bidding already completed.” When the purchasing agent and the authorized contracting party, with the approval of the City Manager, determines that: A competitive bid procedure has been conducted by another public agency.
Wachs’ scope of work and pricing is shown below.
Item Description Unit QTY Xylem
Dewatering
Solutions,
Inc. dba Wachs
Water
Services
Valve
King, Inc.
1 Perform Water Valve Assessment,
Testing and Survey including GPS
EA 1 $63.20 $99
2 Raise Valve Boxes to Grade in
Dirt, Grass, and or Gravel
Areas (<=12")
EA 1 $102 $250
3 Raise Valve Boxes to Grade in
Asphalt Paved Areas (<=12")
EA 1 $200 $400
4 Mobilization EA 1 $500 $2,500
5 Perform Fire Hydrant Assessment,
Testing and Survey including
GPS
EA 1 $66.05 $110
6 Perform Large Water Valve
Assessment, Testing and Survey
including GPS: Valves (>=16")
EA 1 $244 $250
7 Perform Reclaimed System Water
Valve Assessment, Testing
and Survey including GPS
EA 1 $63.20 $99
8 Perform GPS and Documentation
of non-operated
appurtenances
EA 1 $13.20 $99
Item Description Unit QTY Xylem
Dewatering
Solutions,
Inc. dba Wachs
Water
Services
Valve
King, Inc.
9 Hourly Crew Rate EA 1 $249 $250
UD Staff is requesting City Council consideration on approving the Maintenance/General Services Agreement (MGSA) with Xylem Dewatering Solutions, Inc., dba Wachs Water Services to provide Water System Distribution Valve and Hydrant Assessment, Testing, and Information Management Program services to the City of Corona.
FINANCIAL IMPACT:
Funding for the recommended action is available in the Fiscal Year 2026 Utilities Department Operating Budget within the Water Utility Fund 570 and Reclaimed Water Utility Fund 567. Future fiscal year funding requests will be evaluated and submitted through the annual budget process.
ENVIRONMENTAL ANALYSIS:
This action is categorically exempt pursuant to Section 15301 of the Guidelines for the California Environmental Quality Act (CEQA), which states that operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the CEQA determination, and is therefore exempt from CEQA. This action involves exercising of all valves for potable and recyclable water distribution system and hydrants. Therefore, no environmental analysis is required.
PREPARED BY: ERIN KUNKLE, MAINTENANCE MANAGER
REVIEWED BY: TOM MOODY, UTILITIES DIRECTOR
ATTACHMENTS:
1. Exhibit 1 – Xylem Dewatering Solutions, Inc., dba Wachs Water Services MGSA
2. Exhibit 2 – City of Norco Contract, Pricing Form, and Proposal
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Docusign Envelope ID: 93ACD7D9-71F8-4C79-86EB-F3D900935976
Kenneth Albaugh, Sr. Director of Sales and Services
Kenneth Albaugh, Sr. Director of Sales and Services
EXHIBIT A
Scope of Services
(see attachments)
PRICE FORM
REQUEST FOR PROPOSALS: Water Valve and Hydrant Assessment Services CONTRACTOR’S NAME/ADDRESS:
NAME/TELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE
ANNUAL PURCHASE ORDER
The Initial Purchase Order Period shall be effective on or about July 1, 2025 through June 30, 2028 plus one two-year option renewal period. Prices shall remain effective and in force for the entire Initial Purchase Order Period.
The City retains the right to exercise the optional two-year renewals at its sole discretion. The twoyear option renewal period, if exercised, shall be effective July 1, 2028 through June 30, 2029. Actual option two-year pricing shall be negotiated with the successful Contractor prior to exercising of any given optional two- years. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order.
Xylem Dewatering Solutions Inc., dba Wachs Water Services 8920 State Route 108 Suite D
Columbia, MD 21045
Pete Olson, Jr - Production Manager
Please provide detailed Firm Fixed Price cost information in the spaces provided below, and any other incidental or additional costs required to complete the Technical Specification requirements.
Item Description U/M* Qty. Cost / Unit Sub-Total
1 Perform Water Valve Assessment,
Testing and Survey including GPS each 1 $ $
2 Raise Valve Boxes to Grade in Dirt,
Grass, Sand or Gravel Areas (<=12”) each 1 $ $
3 Raise Valve Boxes to Grade in
Asphalt Paved Areas (<=12”) each 1 $ $
4 Mobilization each 1 $ $
5 Perform Fire Hydrant Assessment,
Testing and Survey including GPS each 1 $ $
6 Perform Large Water Valve
Assessment, Testing and Survey
including GPS: Valves (>=16") each 1 $ $
7 Perform Reclaimed System Water
Valve Assessment, Testing and
Survey including GPS each 1 $ $
8 Perform GPS and Documentation of
non-operated appurtenances each 1 $ $
9 Hourly Crew Rate each 1 $ $
Total Price, written in numbers: $
Total Price, written in words:
*U/M = Unit of Measure
Amount Written in Words. Where there is a discrepancy between words and figures, WORDS WILL GOVERN. Where there is a discrepancy between item unit price and extended total, UNIT PRICE WILL GOVERN.
Please check your calculations before submitting your proposal; the City will not be responsible for Contractor miscalculations.
In the event that contractor intends to proposal zero dollar value for any item shown in the PriceForm, contractor shall enter “zero” or “0” in the space provided for price or cost. With the exceptionof “Reason(s) for No Proposal”, all spaces in the Price Form shall be filled in by contractors. City reserves the right to reject as non-responsive any or all proposals containing blank spaces.
Contractor shall complete the following required information:
63.20 85,320.00
102.00 204.00
200.00 200.00
500.00 500.00
66.05 44,914.00
244.00 4,148.00
63.20 695.20
13.60 136.00
249.00 249.00
136,366.20
One Hundred Thirty-Six Thousand, Three Hundred SixtySix Dollars and Twenty Cents.
Contractor's Acknowledgement of His Understanding of the Terms and Conditions. Signature below verifies that Contractor has read, understands, and agrees to the conditions contained herein and on all of the attachments and agenda.
Are there any other additional or incidental costs which will be required by your firm in order to meet the requirements of the Technical Specifications? Yes / No . (circle one). If you answered “Yes”, please provide detail of said additional costs:
Please indicate any exceptions to or deviations from the RFP/Q Requirements here.
Have you included in your proposal all informational items and forms as requested? Yes / No (circle one). If you answered “No”, please explain:
Have you been or are you on any federal list of debarred or suspended Contractors? Yes / No (circle one)
This offer shall remain firm for 60 calendar days from RFP/Q close date.Terms and conditions as set forth in this RFP/Q apply to this solicitation.
Cash discount allowable % days; unless otherwise stated, payment terms are: Net thirty (30) days.
In signing this proposal, Contractor warrants that all certifications and documents requested herein are attached and properly completed and signed.
N/A
N/A
From time to time, the City may issue one or more addenda to this RFP/Q. Below, please indicate all Addenda to this RFP/Q received by your firm, and the date said Addenda was/were received. It is the contractor’s responsibility to ensure that all addendums are received. Failure to acknowledge receipt of addenda may cause the City to reject the proposal as non-responsive.
Verification of Addenda Received
Addenda No:
Addenda No:
Addenda No:
Received on:
Received on:
Received on:
AUTHORIZED SIGNATURE:
PRINT SIGNER’S NAME AND TITLE:
DATE SIGNED:
COMPANY NAME & ADDRESS:
PHONE: FAX:
EMAIL:
IF NOT SUBMITTING A PROPOSAL, PLEASE STATE REASON(S) BELOW:
Xylem Dewatering Solutions Inc., dba Wachs Water Services 443-766-7873 443-766-7877
[email protected]
8920 State Route 108 Suite D
Columbia, MD 21045
Sarah Smith
Services District Manager
7/14/2025
EXHIBIT B
Proposal of Services
(see attachments)
Annual On-Call Valve & Hydrant
Assessment Services
Fiscal Years 2025-26 through 2027-28
07/14/2025
Prepared for:
City of Norco
Public Works Department
2870 Clark Avenue
Norco, CA 92860
July 16, 2025
Attn: Sam Nelson
City of The City
Public Works Department
2870 Clark Avenue
1RUFR, CA 92860
RE: Response to Water Valve and Hydrant Assessment Services FY 2025-26 through 2027-28 Dear Mr. Nelson,
Xylem Dewatering Solutions Inc., dba Wachs Water Services (a Xylem brand), is pleased to submit our proposal for the City of Norco. We believe we are a strong candidate for the Water Valve & Hydrant Assessment for your city. We understand the significance of this project.
The City of Norco desires to initiate a Water Valve and Hydrant Assessment Services Agreement which serves three primary purposes. First, to evaluate and improve the operability of valves in the water distribution system through hands on field activities, second, to document, integrate and analyze locational, operational and physical information of valves in the water distribution system through professional services activities and third to define and refine the scope and value of an ongoing system wide program through consulting activities.
As you will see with our references that we have provided, we are extremely familiar with valve and hydrant condition assessment programs. Most notably, we are very familiar with the City of Norco’s water system, as Wachs Water Services has been providing our services for the city since 2014 by completing assessments and repairs to the city’s system wide inventory of valves and hydrants.
As a company we have verifiably assessed and exercised more than a million and a half valves, performed leak detection surveys on over 20,000 miles of main and have over 300,000 hydrant inspections to date. We have developed a thorough understanding of what is required at each asset to perform all the work listed under this solicitation. There will be no surprises for our staff or our management.
Wachs Water Services managers and technicians are provided with the best training, certification, and licensing program in the industry. With numerous trained and experienced technicians, a wide array of equipment and established detailed work processes, Wachs Water Services has more capacity to do this work than any other service provider who specializes in this type of work.
In this proposal you will find we have provided detailed project descriptions of nearly identical scope for your consideration. Our proposal shows that our project and staff experience, our experience working on distribution systems across North America, along with nearly two decades of performing these services successfully in more than 400 utilities, distinctively qualifies the Wachs Water Services team as the most experienced and the right choice to deliver them to the city of Norco.
Wachs Water Services is a brand of Xylem Inc., a 22,000-employee company headquartered in Washington D.C. with locations all over the U.S. Our annual revenue for 2024 was $8.6 billion.
We hope that you find our qualifications and experience the ideal fit for this important partnership. We assure you that we will not only deliver comprehensive results, data, and information but also successfully complete these services that exceed your satisfaction.
Please note, this proposal shall remain valid for a period of 60 days from the date of submittal. Wachs Water Services acknowledges the receipt of Addendum #1 and Q and A Set 1.
The Wachs Water Services team appreciates the opportunity to submit our proposal, and we are looking forward to the opportunity to continue to work with your staff on this important project.
Best regards,
Pete Olson, Jr
Pete Olson, Jr., Sr. Analyst, Project Management
8200 Austin Ave, Morton Grove, IL 60053
M: 847.691.3008
[email protected]
Table of Contents
Work Plan/Work Organization....................................................................................................... 5 Scope of Services .......................................................................................................................... 7 Qualifications of Company & Personnel (Experience) .............................................................. 23 Approach to Safety Measures .................................................................................................... 20 Reasonableness of Cost & Price ................................................................................................ 36
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Work Plan/Work Organization
Valve Assessment Management
A valve evaluation and repair program will proactively increase the efficiency and control of your water distribution system -- reducing the cost and consequences of system failures (breaks and leaks). This program will save both operating costs and capital investment for the City of Norco while increasing customer convenience and water quality.
Wachs Water Services will develop, plan, and execute a program that will deliver measurable, immediate, and sustainable results the city is needing to be surveyed. The valve evaluation and repair program to be executed will leverage the processes developed by Wachs Water Services during previous small valve programs which have delivered clear and measurable dollar savings and risk reduction for our customers.
Wachs has performed more valve inspections than any company in the United States specializing in this type of work.
The success of this project rests squarely on the company’s experience. Wachs Water Services’ extensive work in this field ensures that our team will carry out each task completely, on time, and on budget, and at the expected level of quality. Knowledge is gained through successful experience; Wachs has acquired more knowledge from an operational, engineering, technology, and information services perspective than any other firm engaging in this work.
Hydrant Management
Wachs Water Services’ understanding of hydrant management is based on our extensive knowledge gained through the completion of hundreds of successful hydrant assessment projects. Wachs Water Services has verifiably performed more than 300,000 hydrant related activities. These activities involve the inspection, flow testing, and rehabilitation of hydrants.
The City of Norco is strategically implementing this program to maximize the effectiveness and efficiency of its inventory of water main fire hydrants. Wachs Water Services will deliver for the city the following field services which serve three primary purposes:
x To evaluate and improve the operability of fire hydrants and auxiliary valves in the water distribution system through hands-on field activities
x To document, integrate, and analyze location, operational, and physical information of hydrants and auxiliary valves in the water distribution system through professional services activities x To define and refine the scope and value of an ongoing system wide program through consulting activities
x To collect data on the performance of the water distribution system The specific objectives of this program are:
x Locate, identify, and access and record location, appearance, accessibility, and functionality data for each hydrant
x Create a deliverable database allowing hydrant data to be known and readily available and recreatable by City personnel
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
x Inspect and operate hydrants to ensure its ability to operate and fully “flow” upon demand with adherence to the AWWA M-17 manual, NFPA 291, and ISO requirements x Compile fire hydrant information collected via an online/web-based database with hard copy reproduction capabilities
x Perform analysis of condition and criticality of each fire hydrant Analysis will factor in the size of the water main that feeds the fire hydrant, proximity of critical services, location of the fire hydrant in relation to roads or other structures, location of the fire hydrant in relation to water production plants pump stations and/or water towers/storage tanks, and actual operability of the fire hydrant.
The scope of this program is designed to achieve the City’s objectives while minimizing the direct impact on Norco resources. At the completion of the program, Wachs Water Services will provide a detailed analysis of the value of the fire hydrant flow testing and inspection program and sustainable recommendations to the city.
Plan Project
Prior to beginning assessment activities, Wachs Water
Services will work with the City of Norco to document a project plan that captures the details of the program such as overall project approach, how valve exceptions will be addressed, torque management, and data collection.
Daily, weekly, and monthly communication
responsibilities will be defined, as well as procedures to be followed in the case of an emergency such as valve
failure or major water loss.
The City of Norco will provide a geodatabase to include valves, hydrants, and water mains for Wachs Water
Services to create ProjectTracker™ —a web-based
application designed to provide field personnel with the GIS-based spatial location of each asset they are visiting, as well as surrounding assets. Asset attributes such as size, valve type, and asset ID are also available by clicking on an individual valve on the map.
The project plan will identify critical or sensitive valves, such as stub valves, boundary valves, single line feeds and critical valves / critical facilities.
Each valve will be identified by its corresponding identification number. In cases where asset IDs are not available, Wachs will create a temporary unique identification number for each asset prior to project startup.
GPS coordinate data will be field collected while onsite.
In conjunction with the city, Wachs Water Services will lay out a plan, sequence and schedule to perform valve and hydrant assessments over a one-year period.
Currently, Wachs Water Services does not plan on using subcontractors for this project.
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Scope of Services
Valve Scope of Services
Locate Valve
Wachs Water Services will locate all water distribution valves using the following guidelines:
x Wachs Water Services will search for all valves visually using the GIS data provided. x Wachs Water Services will search for water valves shown, but not identified by visual inspection, using a magnetic locator, probing rods, or other tools. x For valves located, Wachs Water Services will deliver sub-foot GPS coordinates for each valve included in this program. This level of data accuracy guarantees that specific observations regarding the locational, operational, or mechanical characteristics of a given valve are associated with the correct record.
x If the valve cannot be found after searching for fifteen minutes, the valve will be labeled “cannot locate.” A work order will be created to capture a mapping grade GPS position at the location where searched. The unlocated valve will be treated and invoiced as a standard valve assessment.
It is expected that all valves to be assessed are accessible by vehicle. If equipment must be transported to the valve site unsupported by a vehicle, an additional fee may be necessary.
Identify Valve
All water valves encountered in this program will be given a unique specific valve number and be GPS mapped; the attribute data will be delivered in a database compatible with Norco ’s existing data schema. Coordinate data shall be field collected with autonomous GPS readings and subsequently differentially corrected unless real-time corrections are used. Wachs Water Services may further refine positions through filtering and inspection to eliminate noise, problematic satellite geometry, and multi-path degradation.
Access Valve
The valve cover shall be removed by Wachs Water Services to access the valve. If, after attempting to remove the valve cover, the cover is “stuck”, the cover will be broken, the valve accessed, and the cover replaced.
Replacement valve box lids are to be provided by the City of Norco.
Clean Out Valve Box/Vault
Wachs will vacuum debris or pump out water from the box/vault to allow access to the valve operating nut and bonnet bolts where possible. In every case, the operating nut must be exposed and clearly visible (not under water or debris) when the valve is exercised. To provide this service, Wachs Water Services will
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
provide a vacuum and water pump with every work crew. The City of Norco will provide a location to discard spoils vacuumed out of valve structures.
Inspect Valve
Wachs Water Services will conduct a visual inspection of the valve and valve structure. This inspection will be conducted from street level and is intended to discover discrepancies that are readily visible from above ground. The specific inspection information to be captured is noted in the Project Deliverables section of this document.
Exercise Valve
Wachs Water Services will exercise each valve for a
minimum of two cycles (exercise is defined as a full
cycle, from open to shut, to open again). All valves
will be exercised with the minimum torque required to
minimize the possibility of damaging the valves.
Wachs may utilize a microprocessor-controlled valve
turner on larger valves or valves that are initially
difficult to turn. At project startup, Wachs Water
Services will share our operating guidelines for the
following situations:
x 4” and smaller gate valves
x Butterfly valves of various sizes
x 6” to 12” gate valves
x 16” and larger gate valves that are not geared
x 16” and larger geared valves
x Controlling torque using hydraulic valveturning devices x Valves found in the wrong position
x Valves that do not cycle at the proposed torque limit x Large valves with inoperable bypass valves
Valve Marking
Valve lid covers will be marked with blue paint, as the inspection and exercising process is completed. This mark is intended to provide field evidence of work completed at an individual valve and will also assist any future crew in locating the valve in a timely manner.
Minor Valve Repairs
The Contractor will complete minor repairs as they are encountered throughout this program. Minor repairs are defined as repairs that can return a valve to full operability and do not require backhoe excavation or Valve Size Non-Geared Bevel Geared Spur Geared Butterfly 2 inch 225
4 inch 225
6 inch 225
8 inch 225
10 inch 225
12 inch 225 132 123
14 inch 225 75 118
16 inch 225 162 118
18 inch 225 162 144
20 inch 300 177 157 300
24 inch 325 127 120 300
30 inch 450 177 167 300
36 inch 550 162 156 300
42 inch 700 206 199 300
48 inch 800 235 227 300
54 inch 850 240 227 300
60 inch 900 250 300
72 inch 300
96 inch 300
Maximum Industry Standard Torque Limit Guidelines (in ft#'s)
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
breaking the pressure barrier of the water system. While many different repairs may be necessary in order to restore valves to full operability, the Contractor is to only complete the minor repairs noted below. x Raising valve boxes in asphalt
o Locate the paved over valve, cut asphalt (small cut), jackhammer down to the cover, apply risers to raise to existing street level, backfill with compacted material and patch with cold patch material.
Materials (risers and cold patch) are to be provided by the utility x Raising valve boxes in dirt
o Locate the buried valve, dig down to the cover, apply risers to raise to existing ground level, backfill with compacted soil. Materials (risers) are to be provided by the utility Out of Position Valve Protocol
Out of position valves create unintended dead ends and water quality problems requiring hydrants to be flushed when they are re-opened. The City of Norco may choose to review out of position valves and request Wachs Water Services open these valves to improve system hydraulics. Hydrants may be required to be flushed under these conditions and will be manually documented; these activities are included in the hourly crew rate for additional services. Prior to the startup of field operations, Wachs Water Services and the City will agree to a standard operating protocol to be executed when out of position valves are encountered for both open and closed valves.
Seized Valves
If a valve does not cycle at the industry standard torque limit, Wachs Water Services will stop operation and address this as a seized or frozen valve work order to allow the city to determine criticality. To work with frozen valves, Wachs Water Services will only operate the valve turning equipment to a maximum level of torque as specified by the torque limits below. Should Wachs Water Services be unable to free the valve at this torque limit, the valve will be considered “frozen” and reported to the city. If requested by the city, Wachs Water Services can apply additional methods and/or additional torque to free up the frozen valve.
Hydrant Scope of Services
Locate Hydrants and Auxiliary Valves
Norco will provide Wachs Water Services with a minimum of two copies of the most current water distribution maps for the project area. Wachs Water Services will locate all water distribution assets using the following guidelines. x Wachs Water Services will search for all assets visually using the maps provided.
x Wachs Water Services will search for water assets shown, but not identified by visual inspection, using magnetic locator, probing rods, and other tools.
x If the asset cannot be located after searching for fifteen minutes, it will be identified in the database as “Cannot Locate”, documented as a work order, creating a mapping grade GPS position at the location where searched and otherwise treated as a standard assessment.
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Identify Assets
Each water distribution asset record will be identified by its corresponding GIS identification number. In cases where Asset IDs are not available, Wachs Water Services will create a temporary asset identification number that will be agreed upon before field operations commence.
Access Hydrants
Wachs Water Services will clear obstructing plant growth (weeds, grass) from an area two feet surrounding the base of the fire hydrant prior to operating.
Inspect Hydrants
Wachs Water Services will execute a visual inspection of the asset. This inspection will be conducted from street level and is intended to discover discrepancies that are readily visible from above ground. At the start of the project, Wachs Water Services will review a detailed list of observations (i.e., attribute data) to be made and collected at valve and hydrant assets during this program.
Operate Hydrants
Wachs Water Services will be required to operate all auxiliary valves and hydrants, fully exercising them and performing minor work order repairs while making numerous observations about the condition, operability, and functionality of each asset. Observations are to be meticulously documented electronically while linking them directly to earth coordinates via GPS. Wachs Water Services will operate underneath the guidelines set forth in this agreement. Due to potential condition and deterioration of assets, Wachs Water Services will not be held liable for any assets that fail or break or the consequences of such failures during operating procedures due to pre-existing conditions. Any assets that fail or break during operation will be repaired or replaced by the city.
Wachs Water Services will exercise each auxiliary valve a minimum of two full cycles and operation and exercising will continue until operating torque stabilizes without measurable decreases and valve turn count stabilized with measurable increases. Exercise is defined as a full cycle, from open to shut to open again. All auxiliary valves will be exercised at the lowest operational torque. More explicitly, torque will be reduced immediately following the initial movement of the valve to the lowest foot-pound required to continue moving the valve.
Fire Hydrant Testing and Exercising
Wachs Water Services will conduct and document a 21-point hydrant inspection in accordance with AWWA and NFPA standards. Wachs Water Services will mechanically test the pressure and flow of each fire hydrant. The mechanical inspection includes removing, greasing, and re-installing the existing caps; slowly opening and bleeding the air out of the fire hydrant pressurizing the barrel at full system pressure; and noting discrepancies.
The pressure test will be conducted with the fire hydrant charged at full system pressure, and any leakage will be documented and static pressure recorded. The flow test will be conducted by opening the cap, affixing a diffuser, slowly opening the fire hydrant to the fully open position observing velocity pressure (pitot pressure) and residual pressure on the same hydrant.
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
At this time the fire hydrant will be slowly closed, drainage of the fire hydrant will be observed, caps will be replaced, and the area will be fully restored. The specific operational testing information to be documented is noted in the documentation section.
Minor Work Order Repairs
Wachs Water Services can perform minor repairs or preventative maintenance such as:
x Greasing existing caps and nozzles threads
x Lubricate operating nut, such as adding oil or grease according to manufacturer recommendations x Snug auxiliary valve packing leaks (if valve is in scope) x Auxiliary valve box structural repairs, raises, re-alignments (if valve is in scope) Due to the potential condition or deterioration of assets in the field that may or may not have been maintained, Wachs Water Services will not be held liable for any assets that fail, break or the consequences of such failures during the operating procedures due to pre-existing conditions. Any assets that fail or break during operation will be documented as a work order and should be repaired or replaced by the utility.
Equipment
Wachs Water Services is the largest known purveyor
specializing in water distribution system valve and fire hydrant preventive maintenance programs, and, to that end, owns and operates highly specialized equipment for the inspection, exercising and documentation of water distribution valves and hydrants. Our trucks are equipped with arrow board/signage and warning lights. We retire equipment and procure new equipment on an ongoing basis. Our crews have many years of experience performing this exact work with these specific tools.
If any equipment assigned to the project needs repairs, we have numerous back up vehicles with valve & hydrant equipment to supplement so work will never be interrupted.
The following are some examples of specialized equipment that would be used in support of the project:
Project Field Trucks
x Heavy Duty Vehicle (F-550 models) with ½ rear doors
x Medium Duty (MD) Vehicle (F-350 or 3500 models) with ½ rear doors
Valve Management Equipment
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
x E.H. Wachs TM7-DT or ERV-750 Truck Mounted Valve Exerciser x E.H. Wachs PowerDrive Valve Exerciser
x Metal Detector
x Wachs Hydraulic Pump 350 GPM
x 3,000 PSI Pressure Washer
x Vacuum
Hydrant Management Equipment
x Hydrant Flow Test Equipment
x Cap Mounted Static and Residual Pressure Gauge
x Pollard Water LPD 250
Personal Protective Equipment (PPE) & Confined Space Entry Equipment (CSE) x Masks
x Gloves
x Eye protection
x Safety vest
x CSE fencing and signage
x Tripod
x Tripod winch
x Fall restraints
x Harness
x Ladders
Traffic Control Equipment
x Arrow board
x Cones
x Traffic signs/flags
Additional Tools and Supplies
x Pipe wrench
x Hydrant wrench
x Hedge clippers
x Diagonal side cutters
x Cotter pin removal tool
x Lubri-plate grease
x Small paint brush
x Pressure gauge calibrator
x Field Use Inspection and
Maintenance Forms
x Wire brush
x Packing kit
x Burlap/plastic bags
x Emery cloth
x Packing removal tool
x Pressure gauge with ¾”
hose bib connection
x Stem nuts
x Gaskets
x Extra chain
x 2 ½” cap, 4” cap, 4 ½” cap
x Diffuser
x Duct tape
x Gate key
x Packing and rags.
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
GPS Data
All the water assets encountered in this program are to be GPS mapped with sub meter or sub foot accuracy. Attribute data will be delivered in a geodatabase feature class compatible with Norco’s existing data schema. Coordinate data will be field collected with autonomous GPS readings and subsequently differentially corrected via post-processing. Wachs Water Services shall further refine positions through filtering and inspection to eliminate noise, problematic satellite geometry and multi-path degradation.
ProjectTracker™ Configuration for Integration
Wachs Water Services proposes to configure ProjectTracker™, a secure web-based map displaying our valve/hydrant leak inspection information. This interactive application is designed to be a highly accessible but secure web-portal to allow authorized users the ability to query completed and outstanding work based on discrepancy category. Our web-based application is integrated with ESRI Maps which allows you to see your information geographically (as opposed to tables with data). Our valve/hydrant data can be exported in any format to be compatible with the full suite of Microsoft Office Products (Outlook, Word, Excel, Access, etc.). We will keep the information in ProjectTracker™ live and available to the City of Norco throughout the project, and for a period of an additional 30 days after fieldwork has been completed each year.
Wachs Water Services crews and your team can use the ProjectTracker™ to quickly see asset locations and usability. The easy-to-use tool is built on established GIS standards and features include water main isolation trace capability (dependent on the City’s Metadata system), work order tracking, crew locations, photographs, and a detailed history of all work performed and any observations that were made in the field.
It’s an ideal process for tracking the progress of the work and visualizing work order priorities.
ProjectTrackerTM Online
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
The following are just a few examples of the many features of ProjectTracker™:
x View live updates of crew activities
x Search and zoom to GIS assets
x View results of preset queries
x Access to all inspection database records
x Update database online when repairs are made
x Ability to load base maps behind GIS (ESRI Maps)
At Wachs Water Services we feel it’s vital that, when necessary, our assessments result in repair work. Wachs Water Services has created a robust data schema allowing for a wide array of work orders to be automatically generated based on the findings of an assessment – over 400 possible combinations exist in the in-line valve schema alone. These attribute combinations will indicate the need for further work. We can automate the creation of work order records to ensure the appropriate repair work is carried out or to simply indicate that an asset was inspected, and the asset found to be satisfactory.
Documentation
Wachs Water Services will provide a valve and fire hydrant assessment report for each asset located and provide the information in an electronic format. The information will then be entered into a valve and fire hydrant online/web-based database with hard copy reproduction capabilities. The report will include, but not be limited to, the following fire hydrant information:
x The City’s Unique ID Number
x Location (Road / Coordinates)
x Summary of existing conditions
x Summary of maintenance performed
x Summary of future maintenance required
x Operability
x Isolation valve operability
x Accessibility for fire services
x Photograph
x GPS location (sub meter)
x Elevation
Wachs Water Services will document and note any corrections needed on the City's valve and fire hydrant database. These notations shall be documented as a part of the final report so the City can make corrections to their existing system.
ProjectTrackerTM Mobile
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Project Deliverables
Deliverable Database
An ESRI dashboard including an overview map will also be provided for contract length. The dashboard shows a unique ID number, the number of assets inspected, those needing inspection, valve size, valve type, valve structure, number of work orders, repairs, and the percentages of the total. The overview map and charts/graphs are included to provide an easy “at a glance” overview of project status. The dashboard allows users to get information and numbers for the project immediately without the need to reach out to Wachs Water Services.
The final output can take multiple forms including:
x Data delivery: After field assessment data is quality checked, a geodatabase, shared service, or any other file type can be delivered on a routine frequency containing linked asset attributes, inspections, and work order information that may be imported into a work order management system or GIS x Secure sharing of information using ArcGIS Online: Through the creation of a secure, shared group within ArcGIS Online portals, we can share both field assessment inspections and resultant work order information. This allows you to leverage web services to update both your GIS and work order management systems in real-time as individual records are quality controlled and negate the need for an upload process into either system.
Example of a dashboard Wachs Water Services created using ESRI
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Create Work Orders
Wachs Water Services will create work orders for all required repairs necessary to bring all inspected valves and hydrants within the system up to 100% operability. These work orders will be captured and managed in a GIS database to be provided by Wachs Water Services. Work orders will specifically note the discrepancy of the valve and auxiliary valve, and the repair activity required to return the valves and hydrants to full operability. Work orders will contain, at a minimum, the following information:
x Valve ID
x Valve Diameter
x Hydrant ID
x Map number
x Specific valve and hydrant discrepancy (category and details) x When in scope, specific repair activity is taken to return the valves and hydrant to full operability Valve & Hydrant Assessment Status Reporting
Wachs Water Services will provide a summary of all work completed to the City of Norco during the monthly progress meeting in a virtual call (or in person) with your designated team. This update will include a quantitative analysis of work completed, the condition of valves found, and their status post exercising. This summary will include a detailed breakdown of operability before and after each asset’s inspection and exercising.
In addition to the update, this information will be delivered in an electronic format. Accompanying the report will be a map record of inoperable and/or broken valves, a detailed summary of valves found in the wrong position, and the actions taken to correct them -- including each valve’s final position. The map record will be accompanied by a map document showing ‘out of position’ valve locations as well as a list of recommended valve repairs and replacements.
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Evaluation Presentation
Wachs Water Services will evaluate and
analyze the results of the program and
develop an evaluation presentation for the
City of Norco. This evaluation
presentation will include an analysis of the
results of the program, findings, learnings,
suggestions, and recommendations for
your team.
A final deliverable will be prepared at the
completion of the project which will
include all valve & hydrant reports, and
any problems found in the system during
the valve & hydrant assessment program
that need attention. This final deliverable
shall be made available to the City within
thirty working days of the completion of
the fieldwork.
Wachs Water Services will provide a valve
database and accompanying documents,
including valve by valve information,
summary of valve conditions, work orders
created and other observations.
The report will also be a complete hydrant
database accessible by the City of Norco,
both web-based with appropriate
username and password as well as a full copy of the database on approved digital media.
Summary of Valve Data
1. Valve summary report page representative of all project valves
2. Geodatabase of all valve activities with GPS locations
3. Summary Report/Presentation of program findings
Valve Assessment & Location Data
Assessment and location data will be provided as a GIS-compliant database. Wachs Water Services will analyze Norco’s current business systems and processes (GIS and CMMS for work order management) and subsequently provide a geodatabase deliverable for the City to integrate project data into these systems. It is critical all project data reside in the planned final resting place and is accurate and usable for ongoing planning and asset management implementation by the City of Norco’s stakeholders.
Data collected for each valve will be agreed upon in advance of work startup with the City. Wachs Water Services will provide applicable valve data in a spatially accurate format compliant with the City of Norco’s existing data structure. The database shall contain the information agreed to with City of Norco and at a minimum the following attribute data:
x Asset ID
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
x Date of Operation
x Valve Size
x Valve Type
x Use of Valve
x Valve Structure
x Cleanout (vacuumed, pumped)
x Operating Nut Depth
x Exercised (yes, no)
x Close Direction
x Number of Turns
x Estimated Final Torque
x Torque chart for larger valves or valves that are difficult to turn can be provided if requested prior to field activities
x Valve Condition (operable, inoperable)
x Valve Discrepancies
x Structure Discrepancies
Summary of Hydrant Data
1. A detailed hydrant report for each hydrant
2. Hydrant summary report representative of all project hydrants
3. Excel/Access database of all hydrant activities and GPS locations
4. Summary Report/Presentation of program findings
Hydrant Assessment and Location Data
Assessment and location data will be provided as a GIS-compliant database. Wachs Water Services will analyze the City’s current business systems and processes (GIS and CMMS for work order management) and subsequently provide a geodatabase deliverable for the City of Norco to integrate project data into these systems. It is critical that all project data reside in the planned final resting place and is accurate and usable for ongoing planning and asset management implementation by the City of Norco’s stakeholders.
Data collected for each hydrant will be agreed upon in advance of work startup with the City. Wachs Water Services will provide applicable hydrant data in a spatially accurate format compliant with the City of Norco’s existing data structure. The database shall contain the information agreed to with the City of Norco and at a minimum the following attribute data:
x Auxiliary Valve Operability – a detailed summary of operability before and after asset inspection and exercising was performed. Accompanying this report will be a map record of inoperable and/or broken valves.
x Out of Service Hydrant Report – Summary supporting daily calls regarding out of service hydrants, accompanied by a map document showing OOS hydrant locations.
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
x Seized Auxiliary Valve – a detailed summary accompanied by a map depicting seized or frozen valves. Wachs Water Services will recommend threshold size, torque, and turn discrepancies constituting the frozen valve = “YES” attribute.
x Open Work Orders – a detailed summary of work orders opened in the Township’s asset management system that could not be completed during the initial pass of inspection and repair by the field crew. This report will be accompanied by a map showing location detail. o Wrong Position Valves – a detailed map document showing where valves were:
o Found closed, left closed
o Found closed, left open
o Hydrant Flow Allocation – a detailed map document allocating hydrant flow in gallons per minute to a predefined unit of space
o Validated database compliant with ESRI ArcGIS
QA/QC Plan
The first step of quality control and assurance is the management of both field process, and information tasks. Wachs Water Services excels in both areas by establishing clear lines of communication, and proper training. This allows for effective decision making at all levels ensuring we know exactly what and how to measure in order to maintain the schedule, budget, and a low error rate.
Quality assurance begins in the field where the technician collects GPS only when the post-processed accuracy (PPA) is below 12 inches in all cases where real time is not being used. It continues in the office where GIS analysts examine each record looking at the GPS quality indicators and any noncompliant records are flagged and reshot. In the office analysts will query the data and run scripts to assist with fixing any errors from the field. Wachs Water Services’ quality control tasks incorporate more than 500 rules checked against more than 50 data fields in the Wachs Water Services field activities database using Esri’s Data Reviewer. Wachs Water Services quality control can be summarized as spatial QC, and attribute QC; we also conduct random sampling to ensure field data is audited.
Wachs Water Services’ business intelligence data mining system reports field crew’s production statistics via a dashboard. Some items being monitored include daily production too high/low, workday too long/short, time between assets, the amount of work orders generated low/high vs. expected and other operational, efficiency and accuracy metrics.
Wachs Water Services Schedule
The Wachs Water Services project team selected to oversee your project is committed to working onsite with you to fulfill the obligations of this engagement in a professional and timely manner. The team will consist of qualified, experienced, and credentialed professionals from the Wachs Water Services organization.
Team members have worked together in various combinations over many years to successfully deploy and optimize the water systems for our customers. These individuals are also experienced in overseeing
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
installation crews, software vendors, and other subcontractors for deployments of various sizes and complexities.
This breadth of experience allows our Project Managers (PMs) to understand water projects more holistically than specialized PMs who focus on only one or two areas. Wachs Water Services PMs achieve the best results possible for our water utility customers by crafting an implementation approach based on proven methodologies, industry-recognized best practices, customer preferences, and their own expert-level knowledge.
Wachs Water Services’ experience managing projects comparable in size, scope, and location is further demonstrated by the success reported by our reference accounts.
Approach to Safety Measures
Wachs Water Services recognizes that every environment presents its own challenges regarding a safe worksite. We provide our employees with state-of-the-art online training and development in the environment, safety and health topics to enable them to meet our constantly changing business challenges and opportunities.
“Accept only Zero” is our companywide Environment, Safety, Health, and Security philosophy. It emphasizes our commitment to an incident-free workplace. We value the importance of providing our employees with:
x A safe and secure workplace
x An environment of continuous improvement
x An education to empower them to identify and address hazards Wachs Water Services can tailor safety measures to each environment’s specific challenges. To ensure safe worksites, the field crew conducts a physical security survey and assessment to determine areas that have potential safety issues.
For work areas that are determined to have potential safety issues, Wachs Water Services will adopt additional security measures, adjust working hours and provide additional employee training to ensure workers’ safety as they conduct surveys in these areas. Our workplace safety strategy includes measures to detect, assess, and manage threats. Prior to working in each area, Wachs Water Services will:
x Conduct a physical security survey and assessment of the area. x Establish procedures for addressing threats and threatening behavior. x If necessary, provide access to outside resources, such as threat assessment professionals. x Train field personnel on early recognition of warning signs of problematic situations. x Train field personnel on ways of preventing or defusing volatile situations. x Provide a standard response action plan for volatile situations, including availability of assistance and communication procedures.
Our Safety Officer has oversight of the company’s safety and health program for all divisions and has the following responsibilities:
x Developing and coordinating the overall health and safety program
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
x Advising the Project Manager and Supervisors on matters relating to health and safety on each project
x Recommending appropriate safeguards and procedures
x Approving changes in health and safety procedures at the site Below are the OSHA reportable accident rates for the years 2023 and 2024.
Years 2023 2024
Injury Frequency Rate .54 .41
Lost Time Rate .27 .11
Wachs Water Services will abide by all OSHA safety regulations in the fulfillment of this scope of services.
Wachs Water Services shall provide all traffic control services necessary to ensure a safe working environment for the fulfillment of the contract; however, the City of Norco will provide any traffic control above and beyond the capability of a single Wachs Water Services crew, such as additional resources or trucks. As a requirement to perform this scope of work safely, each truck crew will be staffed appropriately for the project scope.
All work vehicles will be equipped with the appropriate safety equipment for each project, which could include amber warning lights, strobe lights, directional arrow board lights, and communications equipment and will clearly identify Wachs Water Services. If necessary, Wachs Water Services can switch to nighttime operations if traffic control and safety become a factor in the completion of services.
Traffic Control
Wachs Water Services field crews will develop a pre-planned, coordinated traffic control plan the minimized the amount of traffic disruption in a safe manner.
Wachs Water Services recognizes that every environment
presents its own challenges regarding a safe worksite. Wachs Water Services tailors’ safety measures to each environment’s specific challenges. To ensure safe worksites, Wachs Water Services will conduct a physical security survey and
assessment to determine areas that have potential safety issues.
All Wachs Water Services field crew personnel are trained in specific traffic control materials, procedures, and the processes we use to ensure safe operation. Crew members will be provided with traffic control signs, rotating warning lights, corner strobe lights, cones, and traffic arrow boards on the trucks and will use these traffic control tools to set up safe workplaces as needed. If traffic control is very difficult in certain areas, then Wachs Water Services may shift to night operations (for ease of traffic control). In addition to the training, personnel also practice traffic control procedures in the field, under the guidance of a qualified Wachs Water Services individual.
Wachs Water Services will abide by all OSHA safety regulations in the fulfillment of the proposed work. We will provide all traffic control services necessary to ensure a safe working environment for the fulfillment of
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
the contract. At a minimum, all work vehicles will have amber warning lights, strobe lights, directional arrow board lights, communications equipment and will clearly identify our field crews. If necessary, we will switch to night-time operations if traffic control and safety become a factor in the completion of services.
Managing Challenges and Risks
We take pride in our safety record, recognizing that no personal injury or accident is acceptable. Wachs Water Services utilizes an eCompliance Safety Management System that provides comprehensive mobile access to all Wachs Water Services’ safety management policies, protocols, procedures, and guidelines.
The system allows Wachs Water Services workers to submit any field reporting such as a Job Site Assessment toolbox, and daily safety meetings checklists from their smartphone.
Through our comprehensive training programs, weekly safety shares, and daily project toolbox meetings, we have progressively improved the health and safety of our team. We certify that all company employees assigned to this project are OSHA 10 and Confined Space certified, and possess current CPR, First Aid and ATSSA Traffic Control certifications.
Please note, you can find our company’s OSHA 300 Log and a copy of our most recent modification worksheet with the uploaded Attachment Industrial Safety Record (S-23).
Professionalism
WWS will ensure that all activities are conducted in a professional manner. At a minimum, WWS will ensure all personnel are in approved uniform; all field equipment is maintained clean and neat; and all trucks are clearly identified; written procedures for field operations and information management processes are contained within the vehicle in an operations manual.
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Qualifications of Company and Personnel
(Experience)
Xylem Background and History
Wachs Water Services, a division of Xylem Dewatering Solutions Inc., a Xylem brand, is the leading provider of water distribution and transmission system services advancing water network reliability. Our parent company, Xylem Inc., is a 22,000-employee company headquartered in Washington D.C. with locations all over the U.S.
Our annual revenue for 2024 was $8.6 billion.
We collaborate with utilities to deliver solutions that optimize control and reduce the liability of aging underground water infrastructure. Our specialized approach combines engineered planning, condition assessment, rehabilitation, and detailed accurate GIS information delivered to your operational business systems. We are dedicated to the effectiveness and simplicity of business processes that interact directly with your control systems.
Xylem and Wachs Water Services are uniquely capable in every facet of this project’s work with subject matter expertise that reaches far beyond hydrants and into virtually every operational corner of the water utility. We are staffed and equipped more suitably for the proposed work than any company, with highly experienced project managers and field crews ready to perform this work. Wachs Water Services will develop, plan, and execute a program that will deliver measurable, immediate, and sustainable results. The program to be executed will leverage the processes developed by Wachs Water Services which have delivered clear and measurable results for our customers.
The success of this project rests squarely on a company’s experience. Wachs Water Services’ extensive work in this field ensures that our team will carry out each task completely, on time, and on budget, and at the expected level of quality.
Wachs Water Services
For over two decades, Wachs Water Services has conducted valve and hydrant inventory and assessments and asset management programs in communities large and small, across the United States. Wachs Water Services is uniquely capable in every facet of this project’s work with subject matter expertise that reaches far beyond valves and hydrants and into virtually every operational aspect of the water utility. We are staffed Company Name
Xylem Dewatering Solutions Inc.,
dba Wachs Water Services
Water Services
Date Company Founded
1976
State of Incorporation
New Jersey
Company Website
www.xylem.com
Corporate Mailing Office
Address
84 Floodgate Road
Bridgeport, NJ 08014
Corporate Office Telephone
Number
856.467.3636
Local Office Address
11161 Harrel Street
Mira Loma, CA 91752
Local Office Telephone
Number
951.681.3636
Contact Person
Pete Olson, Jr.
Sr. Analyst, Project Management
[email protected]
M: +1.847.691.3008
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
and equipped more suitably for the proposed work than any company, with highly experienced project managers and field crews ready to perform this work.
Our valve & hydrant assessment and repair program will proactively increase the efficiency and control of your water distribution system -- reducing the cost and consequences of system failures (breaks and leaks) and improve the critical assets in your service area. This program will save both operating and capital investment for the City of Norco while increasing customer convenience and water quality.
Wachs Water Services will develop, plan, and execute a program to deliver measurable, immediate, and sustainable results. The program to be executed will leverage the processes developed by Wachs Water Services which have delivered clear and measurable results for our customers.
The success of this project rests squarely on the company’s experience. Wach’s extensive work in this field ensures our team will carry out each task completely, on time, and on budget, and at the expected level of quality.
Wachs Water Services has locations all over the U.S., with one local office in Mira Loma, CA, less than 7 miles away from Norco. We plan on sending our crew and equipment from this office, our key team members and crew have all completed projects within the surrounding area, including past projects with the city of Norco. This adds to the knowledge and expertise of the area and of the city itself. Xylem Dewatering Solutions Inc. is licensed to do business in California.
Please refer to the uploaded Attachment Contractor Information Form (S-18 Through S-22) for a copy of the license.
Valve Management Experience
We have inspected over 1.5 million valves, which means we know what matters most to you and your water assets. This knowledge reflects that our team has accumulated experience other responders don’t have. Our historic data and operational experience allow us to better predict the probability of failure when we review size, age/make, soil/mechanical conditions as we increase torque. This understanding means that when we are done with our work, more valves will be operational. Fewer valves will require replacement, and fewer will subsequently fail during operation.
Wachs Water Services has substantial experience performing valve condition assessment, valve exercising, and detailed documentation of operability, location, and accessibility. This experience reflects projects involving all types of valves including cone, butterfly, gate and ball valves in all orientations and gearing configurations in vaults and in roadway boxes.
Our services are unmatched in emergency field assistance, information management and data management in North America. We have the capacity to assess and maintain thousands of valves per year in water main distribution networks.
Our field team has a wealth of experience performing the tasks associated with valve management every day. The accompanying chart lists a subset of the over 400 water utilities we have delivered successful programs while also highlighting an impressive number of completed valve assessments.
Xylem is a global water
technology provider helping
our customers solve the
world’s toughest water
challenges across utility,
industrial, commercial, and
residential markets
worldwide.
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
City Multi-year
Program?
Valve
Assessments
Completed
Repairs
Performed?
Baltimore, MD 286,040
WSSC, MD 150,390
Houston, TX 134,040
Kansas City, MO. 112,300
Gwinnett County, GA 105,580
Atlanta, GA 83,900
San Antonio, TX 61,580
Corona, CA 75,490
Howard County, MD 53,840
Phoenix, AZ 40,400
Tempe, AZ 31,570
Charles County, MD 30,950
Kansas City, KS 20,510
Scottsdale, AZ 21,110
Gillette, WY 13,950
EPCOR, AZ 13,700
Fulton County, GA 17,290
St. Louis, MO 13,020
Middlesex, NJ 14,870
Newark, NJ 10,370
Arlington County, VA 12,620
Washington, DC 31,950
Austin Water Utility, TX 8,123
DeKalb County, GA 45,300
Cobb County, GA 19,314
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Wachs Water Services Hydrant Management Experience
Wachs Water Services is dedicated to helping utilities optimize control of their aging water distribution infrastructure, which reduces the consequences of failure and improves water quality. By deploying proven methodologies in our numerous projects across North America, Wachs Water Services provides actionable information that can be used immediately to overcome the most complex underground water infrastructure challenges. For more than two decades, Wachs Water Services has been successfully performing hydrant inspections and repairs for a wide range of public and private utilities across the country, including the following utility customers: Goodyear, AZ; Scottsdale, AZ; Tempe, AZ; Mesa, AZ; Phoenix, AZ; Flagstaff, AZ; Peoria, AZ; Glendale, AZ; Corona, CA; Norco, CA; Golden State, CA; DC Water, D.C.; Atlanta, GA; Fulton County, GA; Gwinnett County, GA; Niles, IL; Lake Forest, IL; Royal Oak, IL; Kansas City, KS; Louisville, KY; Baltimore, MD; Howard County, MD; Charles County, MD; Washington Suburban Sanitary Commission, D.C.; Kansas City, MO; Charlotte, NC; Raleigh, NC; Winston Salem, NC; Plano, TX; Houston, TX; and New Braunfels, TX, Arlington County, VA; Henrico County, VA; American Water, and United Water, to name a few.
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Level of ExperiencePlease see the table below for a highlight of Wachs Water Services’ experience in the last ten years. Wachs Water Services has performed work for 322 additional unique clients in the last 10 years, list available upon request.
Utility Reference Contact
No.
Contact Email Contract
Value
Valve Operation
Valve Maintenance
Hydrant Assessments
Flow Testing
Mapping Scope of Services
City/County of Baltimore
Kris Carter 410-369-
0024
[email protected] $ 38,937,686 + + + + + Valve Assessments.
Large Valve Repairs, UDF, Leak Detection, Troubleshooting Washington Suburban Sanitary Commission
Arturo Acevedo
410-715-8611
[email protected] $ 21,147,254 + + + Small Valve Assessments, Large Valve Assessment & Repairs
Gwinnett County, GA Steven
Sheets
678-376-6977
[email protected] $ 15,216,553 + + + + Valve & Hydrant Assessments & Repairs
Kansas City (KCMO) Jason Wright 816-585-
9282
[email protected] $ 11,520,588 + + + + + Valve & Hydrant Assessments & Repairs
Corona, CA David Ortiz 951-992-
8633
[email protected] $ 6,639,000 + + + + + Valve & Hydrant Assessments & Repairs, Leak Detection
Houston Alex
Rodriguez
832-395-3982
[email protected] $ 6,265,316 + + + Valve & Hydrant Assessments & Repairs, Emergency Services
Dekalb County, GA Argen
Bootsma
404-698-7102
[email protected] $ 6,114,412 + + + + + Valve & Hydrant Assessments & Repairs, UDF
Jackson, MS Jordan
Hilman
[email protected] $ 5,784,410 + + + + Valve & Hydrant Assessments & Repairs
Tucson, AZ John Gaona 520-837-
2409
[email protected] $ 5,326,720 + + + + Valve & Hydrant Assessments & Repairs, UDF, Leak Detection
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Howard County, MD Art Shapiro 410-313-
2022
[email protected] $ 4,269,026 + + + + Valve & Hydrant Assessments & Repairs
Sewerage & Water Board of New Orleans (SWBNO)
Patrick Taylor
504-256-7768
[email protected] $ 4,128,353 + + + + On-Call Valve
Services, Valve Assessments
San Antonio Water System (SAWS)
Alyssa Lockett
210-233-4301
[email protected] $ 4,041,609 + + + On-Call Valve Services, Valve Assessments, ARVs
Fulton County Public Works (GA)
Nick Ammons
404-612-7530
[email protected] $ 3,600,160 + + + + Valve & Hydrant Assessments & Repairs
Anne Arundel County, MD
Abdul Azmi 443-336-
7519
[email protected] $ 3,148,955 + + + Small Valve
Assessments, Large Valve Assessment & Repairs
Tempe, AZ Barrett
Brinker
480-350-2652
[email protected] $ 2,919,992 + + + + Valve Assessments & Repairs, Leak Detection
Phoenix, AZ $ 2,894,679 + + + + Small Valve
Assessments, Large Valve Assessment & Repairs
Plano, TX Abby Owens 972-769-
4468
[email protected] $ 2,562,408 + + + + + Fire Hydrant
Assessment, Maintenance & Flow Testing
Charles County, MD Jim
Sizemore
410-509-5603
[email protected] $ 2,283,735 + + + + + Valve & Hydrant Assessments & Repairs, UDF
Austin, TX Matt Cullen 512-972-
1241
[email protected] $ 2,125,883 + + + + Small Valve Assessments, Large Valve Assessment & Repairs, Leak Detection Olathe, KS Zach Hardy 913-971-
9423
[email protected] $ 2,021,800 + + + + + Valve & Hydrant Assessments & Repairs, Fire Hydrant Flow Testing
Scottsdale, AZ Jeff Colburn 480-312-
5639
[email protected] $ 1,919,638 + + + Large Valve Assessments & Repairs
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Henrico County, VA $ 1,426,303 + + + + + Unidirectional Flushing (UDF)
Dhillon Engineering (Baltimore)
Kris Carter 410-369-
0024
[email protected] $ 1,417,160 + + + + + Unidirectional Flushing (UDF), Leak Detection
Newark, NJ
Muhammad Athur
973-567-8448
[email protected] $ 1,369,106 + + + Small Valve
Assessments, Large Valve Assessment & Repairs
New Braunfels, TX Gus Ayala 830-608-
8869
[email protected] $ 1,249,000 + + + + + Fire Hydrant
Assessment, Maintenance & Flow Testing
Tooles Contracting (GLWA)
Todd King 313-799-
0289
[email protected] $ 1,100,000 + + + Large Valve
Assessments & Repairs
Cobb County, VA Ryan Coover 770-419-
6355
[email protected] $ 1,050,000 + + + Small Valve Assessments, Large Valve Assessment & Repairs
Middlesex County, NJ Stephen
Stanziano
732-638-7542
[email protected] $ 1,047,167 + + + Small Valve Assessments & Repairs
East Point, GA Melissa
Echevarria
404-669-3761
[email protected] $ 1,043,175 + + + Small Valve Assessments & Repairs
Goodyear, AZ Chad Larsen 623-882-
7594
[email protected] $ 1,042,684 + + + Small Valve Assessments, Large Valve Assessment & Repairs, ARVs
Kansas City Board of Public Utilities (BPU)
Steve Green 913-645-
1658
[email protected] $ 990,185 + + + + + Small Valve
Assessments, Large Valve Assessment & Repairs
Atlanta, GA Patrick
Woodall
404-330-6081
[email protected] $ 905,563 + + + Small Valve
Assessments, Large Valve Assessment & Repairs, Leak Detection
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
References
City Of Norco, CA
Project Title Valve and Hydrant Condition Assessment Program Contact Name Sam Nelson | 951.270.5607 | [email protected] Address 2780 Clark Ave., Norco CA 92860
Services Provided
The City of Norco was incorporated in 1964 and has a service area of approximately 15 square miles, located in the northwestern portion of Riverside County. The city is responsible for water maintenance and owns and operates a potable domestic drinking water system, wastewater collection system, and recycled water system within the City’s boundaries. The City’s service area has a population of approximately 26,000, approximately 7,500 municipal connections, and delivers approximately 8,000 acre-feet annually to its customers.
Faced with the challenges of an aging distribution system, the city initiated a system wide inventory, assessment and repair program of their distribution system control valves and fire hydrants. The city has and continues to work in a methodical, sequenced fashion to inventory, assess, accurately GPS and collect data on all assets. This work and resultant information is being used to improve the effectiveness and efficiency of the City’s water distribution system as well as provide a focus and direction for the City’s repair and maintenance personnel. Norco’s proactive and disciplined approach to asset management gives a sustainable path to distribution system control.
Wachs Water Services has worked with the city on multiple projects over the past 10 years completing previous valve and hydrant work described in this RFP.
Key Personnel that
Provided the
Services
Pete Olson Jr. – Regional Project Manager
Miguel Gomez – Field Operations Manager
Sam Goodness – Field Technician
Ray Tavares – Field Technician
Trevor Heburn - System Controls Information Manager
Project Dates 2014 – 2025
Contract Value $150K/Yr.
City of Corona, CA
Project Title Valve and Hydrant Assessments Program
Contact Name David Ortiz | 951.992.8633 | [email protected] Address 755 Public Safety Way, Corona CA 92882
Services Provided
The City of Corona has a population of 153,649 people. The City’s reclaimed water distribution system consists of approximately 39 miles of reclaimed water distribution pipe, varying in sizes from 2" through 24". Pressure varies from 40 PSI to 250 PSI.
Pipe material consists of Cast Iron (“CI”), Ductile Iron (“DI”), Steel (“STL”), Asbestos / Concrete (“AC”), and 44% PVC.
The length of time that Wachs Water Services Water has served this community in assessing and repairing potable water distribution system valves, valves in the City’s grey water reuse system and the City’s fire hydrants makes it a solid reference project. Through a series of multi-year contracts, Wachs Water Services has assessed the city’s 21,421 small valves, 710 large valves and 9,640 fire hydrants on
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
City of Corona, CA
a four-year cycle and on a two-year cycle. We have improved the City’s initial operability of valves from 60% to above 92% today. Wachs Water Services also performs hydrant repairs for the City of Corona and provides emergency response and on-call services. To date, Wachs Water Services has performed the stats below for the city:
x Large Valve Assessments - 2,293
x Small Valve Assessments - 90,891
x FH Assessment - 9,640
x Valve Repairs - 2,249
x Mapping Grade (sub foot), Post-processed GPS Data Collection completed on this project
Key Personnel that
Provided the
Services
Pete Olson Jr. – Regional Project Manager
Miguel Gomez – Field Operations Manager
Sam Goodness – Field Technician
Ray Tavares – Field Technician
Trevor Heburn - System Controls Information Manager
James Siegrist – GIS Analyst
Project Dates 2011 - present
Project Value $165K/yr.
Kansas City, MO Water Services Department (KCMO)
Project Title Valve and Hydrant Assessments, Mapping and Data Mgt. Program Contact Name Jason Wright | 816.585.9282 | [email protected] Address 4800 E 63rd Street, Kansas City, MO 64130
Services Provided
KC Water maintains and operates water collection, treatment, and distribution systems; wastewater collection and treatment systems; and stormwater management systems for 170,000 residential and business customers in Kansas City and for 32 wholesale customers in the Kansas City region.
Wachs Water Services has been providing valve and hydrant assessment, mapping and data management services to City since 2011. Through a series of five-year (renewable annually) contracts, Wachs Water Services has assessed nearly every valve and hydrant in the City’s water system multiple times in accordance with AWWA M-44 guidelines. The data Wachs Water Services has provided through these assessments has been used to update and refresh City’s GIS and Hansen CMMS systems. Wachs Water Services Water has significantly improved the distribution system pressures, flow, water quality and firefighting capacity by eliminating dead ends created by closed valves, discovered while repairing or replacing damaged, missing or rounded operating nuts on valves throughout the water system.
Over the past nine years, Wachs Water Services Water has also provided oversight and assistance for emergency and construction shuts either for City’s crews or for their on-call contractors.
Program Highlights:
x Increased valve operability from 55% to 84%
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Kansas City, MO Water Services Department (KCMO)
x Total # of Valves Assessed: 95,480
x Number of Valves ≥ 20 Inches: 2,126
x Total # of Hydrants Assessed: 20,089
x Uncovered 8,964 buried assets
x 2,773 Op Nut Repairs/Replacements
x Over 2,600 Hours of Shut Assistance (planned and emergency) x Data Integration into Hansen Work Order Management System Project Dates 2011 - present
Project Value $1.3MM/yr.
Approach to Staffing
Wachs Water Services’ greatest asset is our people. Critical to the success of a program is the experience of the partner your team selects to create and execute the work.
At Wachs Water Services, it starts with hiring competent people.
We then provide an excellent training program and provide the opportunities for our team to maintain their skill levels. All in all, this is one of the largest investments Wachs Water Services makes on an annual basis, and we are committed to maintaining our team at this high performing level.
We have a formal process for training and a formal operational method that gives our people ready access to our extensive knowledge base. Our crews know exactly what choices they are authorized to make in the field -- they know when they are required to call a supervisor, and they know when to call your team.
In normal times, our experience and knowledge performing this work will be highly useful. In an emergency, when your team needs valve expertise, Wachs Water Services will be there for you. That is the essence of our approach to implementing this program. To have all the human resources, financial resources, equipment, and tools to get the job done right.
This continuous investment in our people provides many benefits to our water utility customers, and the team we have assembled for your project has decades of experience in delivering advanced system control programs which will result in a job performed right the first time. “There is no amount of training that can replace experience when it comes to developing a solid knowledge base. Wachs Water Services Water Services provides more experience, qualification, capacity, and capability, which amounts to more successful productivity and a low effective price to the City of Norco.”
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Wachs Water Services’ managers and technicians are organized to reduce the timeframe and risks which revolve around significant system activities.
Wachs Water Services managers understand the tasks associated with carrying out hydrant testing services. They understand how tasks are interconnected and what type of oversight is necessary for them to be performed expeditiously and successfully. This knowledge and understanding are gained through successful experience working in a production environment nationwide.
In addition to specific project management tasks and analysis, the City of Norco will be provided with crucial communication paths between our field staff and project manager. Wachs Water Services’ project manager will be providing management of field activities, safety, and data deliverables. The Wachs Water Services project manager is responsible overall for all tasks; however, they are specifically responsible for the work breakdown structure, cost, and schedule variances for field tasks and the safety of everyone working in the field.
Project Team
Our project team has the unique qualification to be able to say that they have all worked with the City of Norco for the past valve and hydrant program and have been with the project since day one. That means there will be no surprises for our team, and they can walk on the first day of this new project, knowing exactly what is needed to complete the project. No other team or company can claim that experience for the city.
Wachs Water Services proposes the following team to work on this Water Valve and Hydrant Assessment program:
Project Manager, Point of
Contact
Pete Olson, Jr.
Valve & Hydrant
Technician
Sam Goodness
PROJECT MANAGEMENT TEAM
Valve & Hydrant
Technician
Ray Tavares
Services District Manager
Sarah Smith
DELIVERY TEAM
GIS Analyst
Trevor Heburn
Field Supervisor
Miguel Gomez
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Summary of Crew
Pete Olson Jr, Production Manager – Mr. Olson is a Production Manager for Wachs Water Services with over 25 years of professional experience in the water industry. He has extensive experience in the start-up, planning and execution of valve and hydrant maintenance programs and has been the project manager on numerous programs for Wachs Water Services.
Miguel Gomez, Field Supervisor – Mr. Gomez is a Field Supervisor for Wachs Water Services with over 19 years of professional experience in water system condition assessment and rehabilitation.
Sam Goodness, Valve Technician– Mr. Goodness has extensive experience in condition assessment, leak detection and repairs. He also has experience working with different systems such as military bases, public contractors, and city utility departments in both potable and wastewater.
Ray Tavares F – Mr. Tavares is a certified Operator for Wachs Water Services with professional experience in water system condition assessment and rehabilitation.
Trevor Heburn – Mr. Heburn is a GIS Manager for Wachs Water Services and Pure Technologies at Xylem. He has over 18 years of practical experience with GIS. He has extensive experience analyzing, working with, and improving municipal GIS. He has used his knowledge of GIS on a wide range of projects including the mapping of water distribution and land change analyses. He has led a team of analysts for 5 years and currently manages a team of 25.
Please refer to the uploaded Attachment Contractor Information Form (S-18 Through S-22) for the team members complete resumes including qualifications, education, technical competence, experience, and licensing.
Key Personnel Oversight
The Wachs Water Services project team selected to oversee your project is committed to working onsite with you to fulfill the obligations of this engagement in a professional and timely manner. The team will consist of qualified, experienced, and credentialed professionals from the Wachs Water Services organization.
Our team members on this project have worked together in various combinations over many years to successfully deploy and optimize the water systems for our customers in the local area, including the city of Norco itself. These individuals are also experienced in overseeing installation crews, software vendors, and other subcontractors for deployments of various sizes and complexities.
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Wachs Water Services Project Managers achieve the best results possible for our water utility customers by crafting an implementation approach based on proven methodologies, industry-recognized best practices, customer preferences, and their own expert-level knowledge.
Statement of Commitment and Availability of our Staff
At Wachs Water Services, we affirm our unwavering commitment to fulfilling the assigned task within the designated timeframe as stipulated in the contractual agreement. To ensure efficient execution, we will allocate a dedicated crew to accomplish this work.
We affirm that no existing commitments or obligations will impede Wachs Water Services from successfully concluding the scheduled work for the City of Norco.
We pledge to devote our expertise, resources, and unwavering dedication to delivering high-quality results within the specified time frame, ensuring the utmost satisfaction for all parties involved.
Ability Of Wachs Water Services to Sustain the Loss of Key Employee(s)
Wachs Water Services resources and capacity are crucial to the success of this program. Our key employees, staff and crew members are stationed nationally.
Having field crews as well as subcontractors assigned to this project allows our project manager to flex staff and maintain schedules when weather causes delays. Of potentially greater importance, this capability to flex staff is advantageous during emergencies because it permits rapid response with the appropriate number of staff without having adverse impact on the project schedule. Our project team is structured specifically to leverage geography. That means that a field crew moved from Norco or one of our other local projects will consist of highly experienced water distribution operators employed by Wachs Water Services.
This makes our capacity more fluid. Another Contractor would certainly have problems maintaining the schedule with a small amount of turnover whereas our team would quickly adjust to the schedule by shifting resources. This means that we have excess capacity locally that is sent to other locations providing substantial flexibility.
Water Valve and Hydrant Assessment Services
FY 2025-26 through 2027-28
Reasonableness of Cost and Price
Please see the attached required forms for the full Firm Fixed Price costing sheet with signature.
Item Description U/M Qt
y.
Cost/
Unit
Sub-Total
1 Perform Water Valve
Assessment, Testing
and Survey including
GPS
each 1 $63.20 $85,320.00
2 Raise Valve Boxes to
Grade in Dirt, Grass,
Sand or Gravel Areas
(<=12”)
each 1 $102.00 $204.00
3 Raise Valve Boxes to
Grade in Asphalt Paved
Areas (<=12”)
each 1 $200.00 $200.00
4 Mobilization each 1 $500.00 $500.00
5 Perform Fire Hydrant
Assessment, Testing
and Survey including
GPS
each 1 $66.05 $44,914.00
6 Perform Large Water
Valve Assessment,
Testing and Survey
including GPS: Valves
(>=16")
each 1 $244.00 $4,148.00
7 Perform Reclaimed
System Water Valve
Assessment, Testing
and Survey including
GPS
each 1 $63.20 $695.20
8 Perform GPS and
Documentation of nonoperated
appurtenances
each 1 $13.60 $136.00
9 Hourly Crew Rate each 1 $249.00 $249.00
Total $136,366.20
PRICE FORM
REQUEST FOR PROPOSALS: Water Valve and Hydrant Assessment Services CONTRACTOR’S NAME/ADDRESS:
NAME/TELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE
ANNUAL PURCHASE ORDER
The Initial Purchase Order Period shall be effective on or about July 1, 2025 through June 30, 2028 plus one two-year option renewal period. Prices shall remain effective and in force for the entire Initial Purchase Order Period.
The City retains the right to exercise the optional two-year renewals at its sole discretion. The twoyear option renewal period, if exercised, shall be effective July 1, 2028 through June 30, 2029. Actual option two-year pricing shall be negotiated with the successful Contractor prior to exercising of any given optional two- years. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order.
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Please provide detailed Firm Fixed Price cost information in the spaces provided below, and any other incidental or additional costs required to complete the Technical Specification requirements.
Item Description U/M* Qty. Cost / Unit Sub-Total
1 Perform Water Valve Assessment,
Testing and Survey including GPS each 1 $ $
2 Raise Valve Boxes to Grade in Dirt,
Grass, Sand or Gravel Areas (<=12”) each 1 $ $
3 Raise Valve Boxes to Grade in
Asphalt Paved Areas (<=12”) each 1 $ $
4 Mobilization each 1 $ $
5 Perform Fire Hydrant Assessment,
Testing and Survey including GPS each 1 $ $
6 Perform Large Water Valve
Assessment, Testing and Survey
including GPS: Valves (>=16") each 1 $ $
7 Perform Reclaimed System Water
Valve Assessment, Testing and
Survey including GPS each 1 $ $
8 Perform GPS and Documentation of
non-operated appurtenances each 1 $ $
9 Hourly Crew Rate each 1 $ $
Total Price, written in numbers: $
Total Price, written in words:
*U/M = Unit of Measure
Amount Written in Words. Where there is a discrepancy between words and figures, WORDS WILL GOVERN. Where there is a discrepancy between item unit price and extended total, UNIT PRICE WILL GOVERN.
Please check your calculations before submitting your proposal; the City will not be responsible for Contractor miscalculations.
In the event that contractor intends to proposal zero dollar value for any item shown in the Price Form, contractor shall enter “zero” or “0” in the space provided for price or cost. With the exception of “Reason(s) for No Proposal”, all spaces in the Price Form shall be filled in by contractors. City reserves the right to reject as non-responsive any or all proposals containing blank spaces.
Contractor shall complete the following required information:
2QH+XQGUHG7KLUW\6L[7KRXVDQG7KUHH+XQGUHG6L[W\
6L['ROODUVDQG7ZHQW\&HQWV
Contractor's Acknowledgement of His Understanding of the Terms and Conditions. Signature below verifies that Contractor has read, understands, and agrees to the conditions contained herein and on all of the attachments and agenda.
Are there any other additional or incidental costs which will be required by your firm in order to meet the requirements of the Technical Specifications? Yes / No . (circle one). If you answered “Yes”, please provide detail of said additional costs:
Please indicate any exceptions to or deviations from the RFP/Q Requirements here.
Have you included in your proposal all informational items and forms as requested? Yes / No (circle one). If you answered “No”, please explain:
Have you been or are you on any federal list of debarred or suspended Contractors? Yes / No (circle one)
This offer shall remain firm for 60 calendar days from RFP/Q close date. Terms and conditions as set forth in this RFP/Q apply to this solicitation.
Cash discount allowable % days; unless otherwise stated, payment terms are: Net thirty (30) days.
In signing this proposal, Contractor warrants that all certifications and documents requested herein are attached and properly completed and signed.
1$
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From time to time, the City may issue one or more addenda to this RFP/Q. Below, please indicate all Addenda to this RFP/Q received by your firm, and the date said Addenda was/were received. It is the contractor’s responsibility to ensure that all addendums are received. Failure to acknowledge receipt of addenda may cause the City to reject the proposal as non-responsive.
Verification of Addenda Received
Addenda No:
Addenda No:
Addenda No:
Received on:
Received on:
Received on:
AUTHORIZED SIGNATURE:
PRINT SIGNER’S NAME AND TITLE:
DATE SIGNED:
COMPANY NAME & ADDRESS:
PHONE: FAX:
EMAIL:
IF NOT SUBMITTING A PROPOSAL, PLEASE STATE REASON(S) BELOW:
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PARTY SUBMITTING PROPOSAL:
NON-COLLUSION DECLARATION
(TO BE EXECUTED BY CONTRACTOR AND SUBMITTED WITH PROPOSAL) The undersigned declares:
I am the [title] of
[contractor], the party making the foregoing proposal.
[city], [state].
Signature
Typed or Printed Name
Title
Party Submitting Proposal
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The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or a sham. The contractor has not directly or indirectly induced or solicited any other contractor to put in a false or sham proposal. The contractor has not directly or indirectly colluded, conspired, plotted, or agreed with any contractor or anyone else to put in a sham proposal, or to refrain from submitting a proposal. The contractor has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the contractor or any other contractor ,or to fix any overhead, profit, or cost element of the proposal price, or of that of any other contractor. All statements contained in the proposal are true. The contractor has not, directly or indirectly, submitted his or her proposal price, or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a contractor that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the contractor.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on -XQH [date], at 3HZDXNHH :LVFRQVLQ
S-16
State of California } CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT County of Riverside } ss.
On (date), before me,
(here insert name and title of the officer), personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
[Seal]
Signature
Signature
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Xylem is excited to partner with The City of Norco on this Water Valve and Hydrant Assessment Services project. We are pleased to provide you with our proposal, and we thank you for this opportunity.
Xylem Dewatering Solutions Inc.
dba Wachs Water Services
8920 State Route 108
Suite D
Columbia, MD 21045
Tel +1 443.766.7873
Fax +1 443.766.7877
www.xylem.com
ACKNOWLEDGMENT OF THE TERMS AND CONDITIONS OF
THE CITY OF NORCO WATER VALVE AND HYDRANT
ASSESSMENT SERVICES AGREEMENT
This is to acknowledge that we have read the City of Norco Water Valve and Hydrant Assessment Services Agreement and will sign the Agreement, as presented, without exception. (Firm name)
(Print name and title of person signing for firm)
(Signature/date)
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CONTRACTOR INFORMATION FORM
A. Information about Contractor
[***Indicate not applicable (“N/A”) where appropriate.***] NOTE: Where Contractor is a joint venture, pages shall be duplicated and information provided for all parties to the joint venture.
1 Name of Contractor:
2 Type, if Entity:
3 Contractor Address:
Email Address Telephone Number
4. License Number DIR Registration Number
5 How many years has Contractor’s organization been in business performing water valve assessment services?
6 How many years has Contractor’s organization been in business under its present name?
6.1 Under what other or former names has Contractor’s organization operated?:
7 If Contractor’s organization is a corporation, answer the following:
7.1 Date of Incorporation:
7.2 State of Incorporation:
7.3 President’s Name:
7.4 Vice-President’s Name(s):
7.5 Secretary’s Name:
7.6 Treasurer’s Name:
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8 If an individual or a partnership, answer the following:
8.1 Date of Organization:
8.2 Name and address of all partners (state whether general or limited partnership):
9 If other than a corporation or partnership, describe organization and name principals:
10. List other states in which Contractor’s organization is legally qualified to do business.
11. What type of work does the Contractor normally perform with its own forces?
12. Has Contractor ever failed to complete any work awarded to it? If so, note when, where, and why:
13. Within the last ten years, has any officer or partner of Contractor’s organization ever been an officer or partner of another organization when it failed to complete a contract? If so, attach a separate sheet of explanation:
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14. List Trade References:
15. List Bank References (Bank and Branch Address):
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B. Personnel (copy this page if additional space is required) The Contractor shall identify the key personnel to be assigned to this project in a management, construction supervision or engineering capacity.
1. List each person’s job title, name and percent of time to be allocated to this project:
2. Summarize each person’s specialized education:
3. List each person’s years of experience relevant to the project:
4. Summarize such experience:
Contractor agrees that personnel named in this Proposal will remain on this Project until completion of all relevant Work, unless substituted by personnel of equivalent experience and qualifications approved in advance by the City.
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Additional Contractor’s Statements:
If the Contractor feels that there is additional information which has not been included in the questionnaire above, and which would contribute to the qualification review, it may add that information in a statement here or on an attached sheet, appropriately marked:
C. Verification and Execution
These Forms shall be executed only by a duly authorized official of the Contractor:
I declare under penalty of perjury under the laws of the State of California that the foregoing information is true and correct:
Name of Contractor
Signature
Name
Title
Dated
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PETER OLSON, JR.
PROJECT MANAGER
CERTIFICATIONS/REGISTRATIONS
x Wachs Certified Project Manager
x Field Operations Classroom Trained and Certified Trainer x Wachs Certified Operator and Crew Chief
x Truck Safety, Equipment and Inspection Training
x Trimble Operation and Data Management Training
x Confined Space Entry Certification
x First Aid/CPR Certification
x Flagger Certification
x PMP Trained
x Hydrant Flushing / Flow Trained
x 10 Hour OSHA Training Certification
x 30 Hour OSHA Training Certification
PROFESSIONAL SUMMARY
Mr. Olson is a Production Manager for Wachs Water Services with over 20 years of professional experience in the water industry. He has extensive experience in the start-up, planning and execution of valve and hydrant maintenance programs and has been the project manager on numerous programs for Wachs Water Services.
PROJECT EXPERIENCE
Mr. Olson has extensive experience in the start-up, planning and execution of valve and fire hydrant maintenance programs and has been the Project Manager for numerous valve and fire hydrant repair and highly technical large valve repair programs. Peter is an expert in the use and maintenance of valve and fire hydrant operating equipment and valve operating procedures and processes.
Valve and Hydrant Assessment Experience
Mr. Olson has inspected, audited and exercised thousands of valves from 1-inch ball valves to 72-inch gate, butterfly and cone valves. He is an expert at the use and application of valve operators, torque limits on specific valves and operating characteristics of different types of valves. Mr. Olson has specific expertise in the operation of large and high-torque valves.
Equipment and Mobilization Experience
Mr. Olson is an expert at fitting out rolling stock with the right equipment to do the specific job. He has experience in building multiple valve and fire hydrant exercising trucks in order to service utilities.
Repair and Mechanical Experience
Mr. Olson has extensive experience in valve repairs that includes small gate valves, large geared gate valves, cone valves, valve structure repairs (roadway boxes and vaults) and fittings.
Mr. Olson has been involved in many valve and hydrant assessment and repair programs. His experience includes the following:
x Flint, MI - Valve and Hydrant Assessment
x Halifax, NS - Large Valve Repair
x Norco, CA - Hydrant Flow Testing
x Lake Zurich, IL - Valve Assessment
x Montrose, CO - Valve Assessment
x Corpus Christi, TX - Pipeline Condition Assessment Program x Canton, OH - Valve Assessment Program
x Corona, CA - Valve Assessment Program
x Aqua, IL - Valve Assessment Program
x St. Joseph, MI - UDF Program
x Cornwall, ON - Valve Assessment Pilot Program
x Austin, TX - Hydrant Assessment and Repair Program
x Oxnard, CA - Valve and Hydrant Assessment Program
x Henrico County, VA - Valve and Hydrant Assessment and Repair Program x Charlotte Mecklenburg Utilities, NC - Valve Assessment Program x Raleigh, NC - Valve Assessment and Rehabilitation Program x Wilson, NC - Valve Assessment Program
x Eastern Municipal Water, CA - Valve Assessment Program x Nipomo, CA - Valve Assessment Program
MIGUEL GOMEZ
FIELD SUPERVISOR/CREW CHIEF
CERTIFICATIONS/REGISTRATIONS
x Water Technology Certificate, Mt. San Jacinto College, CA x OSHA 10-Hour
x First Aid/CPR/AED
x California Water Distribution Operator Level 2
x Certified Crew Chief
PROFESSIONAL SUMMARY
Mr. Gomez is a Field Supervisor for Wachs Water Services with over 19 years of professional experience in water system condition assessment and rehabilitation.
EXPERIENCE
Mr. Gomez is a certified as Crew Chief and has extensive experience in asset management and condition assessment, leak detection, and repairs. He is also experienced working in different systems such as military bases, public contractors, and city utility departments in both potable water and wastewater. His broad understanding of water distribution systems is the result of having held a variety of positions in the industry. Mr. Gomez is skilled in managing projects in a timely manner, meeting deadlines, and preparing for successful day-to-day operations while never losing focus on the importance of crew safety. In addition to his expertise in the field, he is very successful in managing, analyzing, and interpreting field-collected data. As well, Mr. Gomez has led crews and provided field supervision for many asset management and condition assessment projects and programs. Below are a few select projects and program references. x Valve and Hydrant Inspection Multi-Year Program, Corona, CA x Fire Hydrant and Isolation Valve Assessment Program, Norco, CA x Valve Assessment Program, Phoenix, AZ
x Large Valve Assessment Project, San Diego, CA
x Pipeline Condition Assessment Project, Water One, Johnson County, KS
SAM GOODNESS
VALVE TECHNICIAN
EDUCATION
x B.A., Sociology, University of Hawaii (2001)
CERTIFICATIONS/REGISTRATIONS
x CA Water Distribution Operator, Grade D2, Operator License #41849 x CA Water Treatment Operator, Grade T2 – Operator License # 41146 x First Aid/CPR/AED
x Confined Space Entry and Non-Entry Rescue
x Flagger Certification
x OSHA 10-Hour
x Truck Safety, Equipment, and Inspection Training
x Certified Water Operator and Crew Chief
x AWWA Backflow Prevention Assembly Tester Certification #18239
PROFESSIONAL SUMMARY
Mr. Goodness is a Crew Chief for Wachs Water Services with over 22 years of professional experience in water system condition assessment and rehabilitation experience. Overview of person’s professional experience, including years of experience. Mr. Goodness has extensive experience in condition assessment, leak detection and repairs. He is also has experience working with different systems such as military bases, public contractors, and city utility departments in both potable and waste water.
Mr. Goodness has a broad understanding of water distribution systems. He is skilled in managing projects in a timely manner, meeting deadlines and preparing for successful day-to-day operations while never losing focus of the importance of crew safety. Among other important skills, Mr. Goodness is very successful managing, analyzing, and interpreting field collected data.
PROJECT EXPERIENCE
Mr. Goodness has been involved in leading crews for many asset management and condition assessment projects and programs. Below are a few select projects and program references. x Fire Hydrant Inspection Program, Beverly Hills, CA
x Valve Assessment Program, Camrosa Water District, CA
x Valve Asessment Program, Project Title, City, State (or Country, if applicable) x Valve Assessment Program, Flint, MI
x Sahara® Inline Tethered Inline Inspection, Fullerton, CA
x Valve Assessment and Repair Program, Fulton County, GA x Valve Assessment and Repair Program, Gwinnett County, Ga x Valve Inspection Program, Middlesex, NJ
x Valve Assessment Project, EPCOR, AZ
x Sahara Inline Tethered Inspection Project, San Diego, CA x Reclaimed Water System Valve Assessemnt Project, San Jose, CA
RAY TAVARES
VALVE TECHNICIAN
CERTIFICATIONS/REGISTRATIONS
x Wachs Water Services and Pure Technologies Certified Water Operator x OSHA 10-Hour Construction Program Certified
x Truck Safety, Equipment, and Inspection Training
x Flagger Certification
x Certified in Safety, CPR and First Aid
x Confined Space Entry and Non-Entry Rescue
x SWRCB - D2 Certification, 11/19
PROFESSIONAL SUMMARY
Mr. Tavares is a certified Operator for Wachs Water Services with professional experience in water system condition assessment and rehabilitation.
PROJECT EXPERIENCE
Mr. Tavares has been involved in many in valve and hydrant assessments. His experience includes the following:
x Corona, CA - Valve and Hydrant Assessments
x Norco, CA - Valve and Hydrant Assessments
x Gwinnett County, GA - Valve Assessments
x Houston, TX - Valve Assessments
x San Jose, CA - Valve Assessments
x Fulton County, GA - Valve and Hydrant Assessments
x Steubenville, OH - Valve Assessments
x Phoenix, AZ - Valve and Hydrant Assessments
x Camarillo, CA - Valve Assessments
x Gillette, WY - Valve Assessments
x Pacheco Clara/Gilroy, CA - AFO Conduit
x Kings Bay, GA - Sahara
x Fullerton, CA - Sahara (Michael Baker International)
x San Diego, CA - Sahara (City of San Diego)
Trevor Heburn
GIS MANAGER
EDUCATION
x B.A. Geography, Geography, Clark University, Worcester, MA, 2009 x M.A. Geography, GIS for Development and Environment, Clark University, Worcester, MA, 2011
CERTIFICATIONS/REGISTRATIONS
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PROJECT EXPERIENCE
GIS Experience
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Systems Integration Experience and Process Development
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GPS Experience
"lNIql_UAmATlNApLNA]aSNxiNlVN_JNwVpU-1laqpV_N]yqiLApV_TpNmpV_TA_L plaqI]NmUaapV_TLNvVJNmNVmA_NxiNlpApN_mqlV_T-1VmilaJNmmNLAJJalLV_TpapUN miNJVSVJ_NNLmaSNAJUila[NJpNVmNxiNlVN_JNLqmV_T-1AmApaa]paN_UA_JNpUN GIS mympN^mUNwal\mwVpUA_LpaLNvN]aiALvA_JNLkqA]VpyJa_pla]ilaJNLqlNm Water Distribution Systems Experience
"lNIql_UAmATlNApLNA]aS\_aw]NLTNlNTAlLV_TwApNlmympN^mUAvV_TUALNxiNlVN_JN wal\V_TLVlNJp]ySal^q_VJViA]VpVNmAmwN]]AmSal:AJUm:ApNl1NlvVJNmA_L-qlN3NJU_a]aTVNm Ap;y]N^N^A_ATNmpUNLApASalA]]:AJUmA_L-qlNila[NJpmA_Lwal\mJ]amN]ywVpUNAJU Jqmpa^NlpaN_mqlNpUNVl_NNLmAlN^NpNUAmNxiNlVN_JNV_pUNSVN]LJa_LqJpmmVpNvVmVpm wUV]NJlNwmAlNwal\V_TA_LUAmATlNApLNA]aS\_aw]NLTNlNTAlLV_TpUNV__Nlwal\V_TmaS UyLlA_pmvA]vNmA_LwApNlmympN^mN^AV_pAV_mTaaLJa^^q_VJApVa_wVpUSVN]LJlNwmma issues are addressed as soon as possible.
"lNIql_UAmINN_involved V_^A_yila[NJpmVmNxiNlVN_JNV_J]qLNmpUNSa]]awV_T x Information Management for all Wachs Water Services and Pure Technologies projects 2020-Current for Wachs, 2021 – Current for Pure
x Management of Analysts for all Wachs Water Services and Pure Technologies projects 2020-Current, 2021 – Current for Pure
x WSSC – Large/ARV Assessment Program 2013 - Current
x Tucson UDF 2021 - Current
x SWBNO 2021 – Current
x KCMO 2020 – Current
x DeKalb County 2021 - Current
x Gwinnett County 2020 - Current
x Howard County 2012 – 2021
x Baltimore 2020 – Current
x Charles County 2016 – Current
x Corona, CA 2018 – Current
x Norco, CA 2018 - Current
x Quality Control Supervision 2017 - Current
CONTRACTOR EXPERIENCE
Contractor is required to have successfully performed water valve and hydrant assessment, rehabilitation and information management work for a minimum of five (5) years and submit references for three (3) projects. The three projects must meet the following criteria:
• Completion of at least 25,000 valves (not including hydrant isolation valves). • Completion of at least 50,000 mainline valves (not including hydrant isolation valves) and 1,000 valves that are 20inch and larger.
• Completion of at least 25,000 sub-meter, post processed GPS positions on water valves or hydrants.
1. Contact Name
Address
Phone Number
Contact Person
Dates of Contract to
Value of Contract
2. City Name
Address
Phone Number
Contact Person
Dates of Contract to
Value of Contract
3. City Name
Address
Phone Number
Contact Person
Dates of Contract to
Value of Contract
I hereby certify that I have performed the work listed above.
Signature of Contractor
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CONTRACTOR 'S STATEMENT OF PAST CONTRACT DISQUALIFICATIONS The Contractor is required to state any and all instances of being disqualified, removed, or otherwise prevented from submitting a proposal, or completing any, contract for water valve assessment services.
1. Have you ever been disqualified from any contract:
Yes No
2. If yes, explain the circumstances:
Signature of Contractor
INDUSTRIAL SAFETY RECORD
(To be Completed and Submitted with Contractor’s Proposal) Total
Firm Name (Print)
Signature
Name and Title (Print)
Date
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Number of OSHA Violations within the last 5 years (must state zero if none):
Serious Willful Repeat Other Unclass
Elizabeth Caracino, ARM
Vice President
Marsh USA Inc.
1166 Avenue of the Americas
New York, NY 10036-2774
+1 212 345 2008
[email protected]
www.marsh.com
August 15, 2024
Subject: Xylem Inc.
Interstate Experience Modification Factors
To Whom It May Concern:
Please be advised that Xylem Inc.’s Interstate Experience Modification Factors (EMR) for the past six years are as follows:
Policy Period EMR
10/31/24 – 10/31/25 .80
10/31/23 – 10/31/24 .74
10/31/22 – 10/31/23 .82
10/31/21 – 10/31/22 .90
10/31/20 – 10/31/21 .83
The Experience Modification of .74 goes into effect on October 31, 2024.
Sincerely,
Elizabeth Caracino
Elizabeth Caracino
DATE: 11/05/2025
TO: Honorable Mayor and City Council Members
Honorable President and Board Members
FROM: Utilities Department
2025-428
REQUEST FOR CITY COUNCIL AND
CORONA UTILITY AUTHORITY ACTION
SUBJECT:
CONSTRUCTION CONTRACT WITH GSE CONSTRUCTION COMPANY, INC. FOR
THE SIERRA DEL ORO WATER TREATMENT PLANT FLOCCULATION BASIN WOOD
BAFFLES AND MOUNTS
EXECUTIVE SUMMARY:
This staff report requests that City Council award Notice Inviting Bids 26-008AS to GSE Construction Company, Inc. for the Sierra Del Oro Water Treatment Plant Flocculation Basin Wood Baffles and Mounts Rehabilitation Operating and Maintenance Project No. 78190. The project involves replacing deteriorated baffles and mounting brackets, repairing damaged concrete, and applying corrosion protection and epoxy coating to ensure the flocculation basins operate efficiently.
RECOMMENDED ACTION:
That the City Council:
a. Adopt the Plans and Specifications for the Sierra Del Oro Water Treatment Plant Flocculation Basin Wood Baffles and Mounts Rehabilitation Project, Notice Inviting Bids 26-008AS.
b. Award Notice of Inviting Bids 26-008AS to GSE Construction Company, Inc., the lowest responsive, responsible bidder, for the total bid amount of $166,700 and waive any and all minor irregularities in the bidding documents as submitted by said bidder.
c. Approve the Construction Contract with GSE Construction Company, Inc., for the Sierra Del Oro Water Treatment Plant Flocculation Basin Wood Baffles and Mounts Rehabilitation Project in the amount of $166,700. d. Authorize the City Manager, or his designee, to negotiate and execute nonsubstantive extensions, change orders and amendments up to 10% of total contract cost or $16,670 as authorized by Corona Municipal Code 3.08.060 (H). e. Authorize an appropriation in the amount of $193,166 from the Water Utility Fund 570 to the Sierra Del Oro Water Treatment Plant Flocculation Basin Baffles and Mounts Rehabilitation Operating and Maintenance Project No. 78190.
That the Corona Utility Authority review, ratify, and to the extent necessary, direct the City Council to take the above actions
BACKGROUND & HISTORY:
The Sierra Del Oro (SDO) Water Treatment Plant (WTP), located at 2940 Wilderness Circle, is a critical facility in the treatment of imported raw water purchased from Metropolitan Water District (MWD) for the City of Corona. SDO WTP treats raw water for total suspended solids (TSS) through a multi-stage filtration and disinfection process before distribution into the City’s water system.
The flocculation basins at SDO WTP use baffles and mounting brackets to optimize water flow and improve sedimentation efficiency during the coagulation and flocculation processes. Over time, the existing wood baffles and mounting brackets have deteriorated, and sections of concrete have shown signs of structural degradation. To extend the useful life of the flocculation basins and maintain operational reliability, replacement of the baffles and brackets, structural concrete rehabilitation, application of corrosion inhibitor, and epoxy coating are necessary.
ANALYSIS:
On September 9, 2025, Notice Inviting Bids (NIB) 26-008AS was solicited following City of Corona Municipal Code (CMC) Section 3.08.90 Public projects – formal bidding procedure and purchasing policy through the City’s PlanetBids bidding portal. Project bidding was limited to the City’s pre-qualified contractors only. The City has 15 prequalified contractors to perform water treatment, water pump station, well drilling, and water system mechanical projects. On September 22, 2025, four contractors attended a mandatory job walk held at the project site. One bid was received from a pre-qualified contractor through the PlanetBids bidding service by the bid due date of October 10, 2025, from the following vendor:
The project scope includes removing and disposing of existing baffles and brackets, repairing baffle mount studs, installing new stainless-steel brackets and Fiberglass Reinforced Plastic (FRP) baffles, repairing deteriorated concrete, applying a corrosion inhibitor and epoxy coating, and completing startup and testing.
The following bid schedule prices were received from GSE Construction Company, Inc.:
ITEM
NO. ITEM DESCRIPTION UNIT ESTQTY
UNIT
PRICE
TOTAL
PRICE
1 Mobilization and Demobilization (less
than 5%)
Lump
Sum
1 $7,500 $7,500
2 Removal and disposal of existing
baffles and mounting brackets
Lump
Sum
1 $20,000 $20,000
3 Repair Existing Baffle Mount Stud Lump
Sum
1 $2,000 $2,000
4 Supply and installation of new 316
stainless steel mounting brackets,
column plates and concrete anchor
bolts
Lump
Sum
1 $91,200 $91,200
5 Supply and installation of new baffles Lump
Sum
1 $30,000 $30,000
6 Structural rehabilitation of
deteriorated concrete, including
patching and application of concrete
corrosion inhibitor
Lump
Sum
1 $10,000 $10,000
7 Epoxy coating application Lump
Sum
1 $5,000 $5,000
8 Startup and testing Lump
Sum
1 $1,000 $1,000
Total Bid $166,700
Summary of Project Costs:
Project Management Support (City Staff) $20,000
Inspection and testing (On-Call Firm) $50,000
Maintenance and General Services Agreement $166,700
10% Change Order Authority $16,670
Project Cost $253,370
Funds Available in O&M Project No. 78190 $60,204
Vendor City Bid Amount
GSE Construction Company, Inc. Livermore $166,700
Fund Appropriation Needed $193,166
City Staff recommends that City Council award NIB 26-008AS and the Construction Contract in the amount of $166,700 to GSE Construction Company, Inc., as the lowest responsive, responsible bidder for the SDO WTP Flocculation Basin Wood Baffles and Mounts Rehabilitation Project. All licenses and references for GSE Construction Company, Inc. have been viewed and verified by City Staff, and all other required documentation is in order.
FINANCIAL IMPACT:
Approval of the recommended actions will result in an appropriation in the amount of $193,166 from the Water Utility Fund 570 to the Sierra Del Oro Water Treatment Plant Flocculation Basin Baffles and Mounts Rehabilitation Operating and Maintenance Project No. 78190. There is sufficient working capital for the recommended actions.
Fund Project
No.
Requested
Appropriation
FY 2026
Current
Balance
Project Balance*
570 78190 $193,166 $60,204 $253,370
*Upon Council Approval
ENVIRONMENTAL ANALYSIS:
This action is categorically exempt pursuant to Section 15302 (c) of the Guidelines for the California Environmental Quality Action (CEQA), which states that “operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the CEQA determination” and is therefore exempt from CEQA. This action involves repairs to existing infrastructure to maintain public health and safety. Therefore, the action is exempt from the requirements of CEQA, and no environmental analysis is required.
PREPARED BY: ERIN KUNKLE, MAINTENANCE MANAGER
REVIEWED BY: TOM MOODY, UTILITIES DIRECTOR
ATTACHMENT:
1. Exhibit 1 – GSE Construction Contract