Agenda packet — Corona City Council, March 18, 2026 (part 8 of 11)

Ver. 17.0 RECORDS RETENTION SCHEDULE: FIRE
(Admin., Emergency Mgmt., EMS, Fire Prevention, Ops / Suppression, Training) Page FR-5
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Fire / Fire
Prevention FR-021
Plan Review / Fire Sprinkler, Fire Safety
Plans (Final, Approved by the Fire
Department Only)
Life of the
Structure or
Activity, or
Minimum 5
years,
Whichever is
Longer
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
CFC §§ 1.8.4.3.1, 104.7; CBC § 107.5; H&S
§19850; GC §34090
Fire / Fire
Prevention FR-022 Public Information / Education (when produced internally) Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Fire / Fire
Prevention FR-023 Weed Abatement / Vegetation Abatement Minimum 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 3/11/2026

Page 998 of 1369 ends

Ver. 17.0 RECORDS RETENTION SCHEDULE: FIRE
(Admin., Emergency Mgmt., EMS, Fire Prevention, Ops / Suppression, Training) Page FR-6
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

FIRE / OPERATIONS / SUPPRESSION
Fire / Ops FR-024 Fire Operations Database (ERS / ESO)
Indefinite -
Minimum Life
of the
Structure or
Activity or
Minimum 5
years,
Whichever is
Longer
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; CFC §§ 1.8.4.3.1, 104.7 –
104.7.4 and 107.5; GC §34090 et seq.

Fire / Ops FR-025 Apparatus, Equipment / Vehicle
Maintenance / Testing
Closed + 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Closed = Surplus / Disposal of Apparatus,
Equipment, Vehicle; Department Preference to
be in compliance with NFPA Standards for inservice automotive fire apparatus ; NFPA 1911.4.7.3 & Annex C.5, GC §34090
State of
California FR-026
California Fire Incident Reporting System
(CFIRS) / CalStats, CAIRS / California
Incident Data / Statistics Program, etc.

Copies - When
No Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Not City Records, The Cal Fire and/or the State
Fire Marshal is the Office of Record
Fire / Ops FR-027 Controlled Substance Logs, Inventories / Drug Logs 3 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference - Controlled substances
are required for 2 years after inventory or
transaction; 21 CFR §1304.04, 1310.04; GC
§34090
Fire / Ops FR-028 Fire Investigations - Arson / Capital Crimes Only P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference (Capital Crimes have no
statute of limitations); GC §34090 et seq.

Fire / Ops FR-029 Fire Investigations - OTHER Than Arson / Capital Crimes
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
5 years is required; CFC §106.4; CFC §§

1.8.4.3.1, 104.7 – 104.7.4 and 107.5 ; GC
§34090 et seq.

Fire / Ops FR-030 Fire Station Inspection Reports 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 3/11/2026

Page 999 of 1369 ends

Ver. 17.0 RECORDS RETENTION SCHEDULE: FIRE
(Admin., Emergency Mgmt., EMS, Fire Prevention, Ops / Suppression, Training) Page FR-7
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Fire / Ops FR-031 Incident Logs / Station Log Books / Red Books 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Fire / Ops FR-032 PPE Checklists (Personal Protective
Equipment Checklists) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Fire / Ops FR-033 Pre-Fire Plans When
Superseded
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

FIRE / TRAINING
Fire /
Training FR-034
Training Database / Training File by
Employee (APS)
Certificates, MERT/DL546,
EMT/Paramedic license, etc.

Required Information for all Employee
Training (if records are created):

Employee Name
Training Provider’s Name
Date
Duration (length)
Core Competencies / Skills
Certifications / Qualifications
Indefinite -
Minimum
Separation + 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; GC §34090 et seq. LC
§1198.5
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 3/11/2026

Page 1000 of 1369 ends

Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Safety)
Page HR-1
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

HUMAN RESOURCES
Human
Resources HR-001 Benefit Plan Documents (CalPERS, Dental, Vision, etc.) Duration of the
Contract + 6
years
Yes: For
Duration of
Contract
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
EEOC / ADEA (Age) requires 1 year after
benefit plan termination; Federal law
requires 6 years after filing date for
retirement; State Law requires 2 years
after action; 29 CFR 1627.3(b)(1)(2); 29
USC 1027; 28 CCR 1300.85.1; GC
§34090
Human
Resources HR-002
California Civil Rights Department (CRD) /
Department of Fair Employment / Housing
(DFEH / EEOC) Claims / Harassment Claims
Separation + 6
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match retention
for personnel files; All State and Federal
laws require retention until final disposition
of formal complaint; State requires 4 years
after "fully and finally disposed"; 2 CCR
11013(c); GC §§12946, 12960, 34090
Human
Resources HR-003
Classification / Reorganization Studies (for
employee classifications / department
structures)
Minimum 3
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6, 29 CFR
1602.14, GC §§12946, 12960, 34090
Human
Resources HR-004 Compensation Surveys / Studies Minimum 3 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6(2), 29
CFR 1602.14, GC §§12946, 12960,
34090
Human
Resources HR-005 Contracts for Investigators (Employees Only)Excludes Police Completion +
5 years
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Statute of
Limitations for contractual obligations is 4
years; CCP §§337. 337.1(a), 337.15, 343;
GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1001 of 1369 ends

Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Safety)
Page HR-2
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-007 DE-34 (California EDD Report of New Employees) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Instructions state
"Generally, keep copies of information
returns you filed with the IRS or have the
ability to reconstruct the data for at least 3
years, from the due date of the returns";
GC §34090
Human
Resources HR-008
EDD Claims / Forms (Employment
Development Department) / Unemployment
Claims, Claims for Paid Family Leave /
FMLA, Disability Insurance Claims /
Additional Information)
Close + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; all employment
actions must be retained for 4 years; ; GC
§12960, GC §34090
Human
Resources HR-009 Employee Investigations Separation + 6 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match retention
for personnel files; statute of limitations for
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer,
selection, or discharge; State Law requires
4 years; 29 CFR 1602.31 & 1627.3(b)(1),
GC §§12946, 12960, 34090, ;
Human
Resources HR-010 Employment Verifications
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Non-records, content is not substantive;
GC §34090 et seq.

Human
Resources HR-010.5
FMLA / Family / Medical Leave Act Records
(Excludes employee's medical records /
doctors notes, which are filed in the
Employee Medical File)
4 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; 29 CFR
1627.3(b)(1), 29 CFR 1602.14 et seq., 2
CCR 11013(c); GC §§12946, 12960,
34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1002 of 1369 ends

Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Safety)
Page HR-3
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-011 Grievances Separation + 6 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match retention
for personnel files; statute of limitations for
retirement benefits is 6 years from last
action; EEOC/FLSA/ADEA (Age) requires
3 years for promotion, demotion, transfer,
selection, or discharge; State Law requires
4 years; 29 CFR 1602.31 & 1627.3(b)(1),
GC §§ 3105, 12946, 12960, 34090, ; LC
§1198.5; 26 CFR 31-6001-1; 53235.2(b);
53237.2(b)
Human
Resources HR-012 I-9s Separation + 6 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Required for 1 year from termination or 3
years from hiring, whichever is later;
EEOC / FLSA / ADEA (Age) requires 3
years for "any other forms of employment
inquiry"; State Law requires 2 -3 years; 8
CFR 274a.2; 29 CFR 1627.3(b)(1); GC
§§12946, 12960, 34090
Human
Resources HR-013 Job Descriptions / Job Classification / Job Specifications Minimum
Superseded +
4 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference;
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer,
selection, or discharge; State Law requires
4 years; retirement benefits is 6 years from
last action; 29 CFR 1602.31 &
1627.3(b)(1), GC §§12946, 12960, 34090
Human
Resources HR-014 Livescan Applications (Forms / Logs) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1003 of 1369 ends

Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Safety)
Page HR-4
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-015
Long Term Disability Claims - Employees
WITH Potential Exposures (or Actual
Exposures) to Toxic Substances or
Harmful Physical Agents, or WITH a
Respirator Requirement, or WITH a
Medical Surveillance Requirement:

Employee Accident Reports / Employee
Injury Reports, Fit-for-Duty / Return-to-Work
Evaluations, Physician Evaluations or
Specialist Evaluations, Medical Diagnosis,
Meical Test Results, Employee Refusals
(Workers Compensation is retained by Legal
/ Risk Management)
Separation +
30 years; OR
Termination of
Benefits + 5
years
(whichever is
longer)
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Files maintained
separately; Claims can be made for 30
years for toxic substance exposure; 8 CCR
§3204(d)(1) et seq.,; 29 CFR
1910.1020(d)(1)(i), GC §§12946, 12960,
34090
Human
Resources HR-015.5
Long Term Disability Claims - Employees
NO Potential Exposures (or Actual
Exposures) to Toxic Substances or
Harmful Physical Agents, or NO
Respirator Requirement, or NO Medical
Surveillance Requirement:

Employee Accident Reports / Employee
Injury Reports, Fit-for-Duty / Return-to-Work
Evaluations, Physician Evaluations or
Specialist Evaluations, Medical Diagnosis,
Meical Test Results, Employee Refusals
(Workers Compensation is retained by Legal
/ Risk Management)
Separation + 6
years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match the
retention for the Official Personnel File;
GC §§12946, 12960, 34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1004 of 1369 ends

Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Safety)
Page HR-5
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-016
Personnel Files - Employee File (Official
Personnel File)
Includes Application, Discipline, Evaluations,
Policy Acknowledgements, Employee's Oath
of Office / Oath for Disaster Worker,
Harassment Prevention Training Certificates,
PAF / Personnel Action Forms, W4s,Training Certificates, etc.) Separation + 6
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; statute of
limitations for retirement benefits is 6
years from last action; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge;
State Law requires 4 years; W-4s are
required four years after the due date of
such tax for the return period to which the
records relate, or the date such tax is paid,
whichever is the later. 26 CFR 31-6001-1;
29 CFR 1602.31 & 1627.3(b)(1), GC §§
3105, 12946, 12960, 34090, ; 53237.2(b),
LC §1198.5
Human
Resources HR-017
Personnel Files - Medical File - Employees
WITH Potential Exposures (or Actual
Exposures) to Toxic Substances or
Harmful Physical Agents, or WITH a
Respirator Requirement, or WITH a
Medical Surveillance Requirement:

Pre-employment Medical Clearances,
Medical Complaints, Medical Diagnosis,
Medical Questionnaires, ADA
Accommodations, Fit for Duty, etc.

Separation +
30 years; OR
Termination of
Benefits + 5
years
(whichever is
longer)
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Medical Files for all employees are
required to be maintained at least the
duration of employment plus thirty (30)
years; Files maintained separately; Claims
can be made for 30 years for toxic
substance exposure; 8 CCR §3204(d)(1)
et seq., 29 CFR 1910.1020(d)(1)(i), GC
§§12946, 12960, 34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1005 of 1369 ends

Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Safety)
Page HR-6
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-017.5
Personnel Files - Medical File - Employees
NO Potential Exposures (or Actual
Exposures) to Toxic Substances or
Harmful Physical Agents, or NO
Respirator Requirement, or NO Medical
Surveillance Requirement;
Pre-employment Medical Clearances,
Medical Complaints, Medical Diagnosis,
Medical Questionnaires, ADA
Accommodations, Fit for Duty, etc.

Separation + 6
years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match the
retention for the Official Personnel File;
GC §§12946, 12960, 34090
Human
Resources HR-018
Recruitment / Testing File / NeoGov
Database
Includes Advertisements, Applications for
Unsuccessful Candidates, Interview Notes,
Job Brochures, Test Data, Testing Analysis /
statistical Metric, Job Analysis, Rating
Sheets, Scantrons, Background Checks, etc.

Hiring
Decision + 5
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
State Law requires 4 years; EEOC / FLSA
/ ADEA (Age) requires 1-3 years; 29 CFR
1627.3(b)(1), 29 CFR 1602.14 et seq.2
CCR 11013(c); GC §§12946, 12960,
34090
Lead Dept. HR-021 Workplace Violence Incident Logs,/
Workplace Violence Plans 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD LC §6401.9(f); GC §34090

HUMAN RESOURCES / SAFETY
Human
Resources /
Safety
HR-022 DMV Pull Notices
When
Superseded
or
Upon
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Transitory or source records not retained
in the ordinary course of business; CHP
audits every 2 years; Bureau of National
Affairs recommends 2 years for all
supplementary Personnel records; GC
§34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1006 of 1369 ends

Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Safety)
Page HR-7
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources /
Safety
HR-023
Emergency Action Plans / Audits - CalARP
(California Accidental Release Prevention) /
Emergency Response Plan / Hazardous
Material Business Plans / Hazard Mitigation
Plan / Risk Management Program (RMPs) /
Risk / Resiliency Assessment / Process
Safety Managements (PSMs) - Facilities with
chemicals (Chlorine, ammonia, etc.)
Superseded +
3 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference (CalARP training
and audits should be done every 3 years);
GC §34090
Human
Resources /
Safety
HR-024
Emergency Exercises / Drills / After Action
Reports - CalARP (California Accidental
Release Prevention)
3 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference (CalARP training
and audits should be done every 3 years);
GC §34090
Human
Resources /
Safety
HR-025 Emergency Exercises / Drills / After Action
Reports - Other Than CalARP 1 year
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Human
Resources /
Safety
HR-026 Noise Exposure Measurements: Areas /
Facilities / Equipment (jackhammers, etc.) P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference (only 2 years is
required); 8 CCR 5100(d)(1); GC §34090
et seq.

Human
Resources /
Safety
HR-027 OSHA Citations / Inspections 5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
OSHA requires 5 years; State law requires
2 years; 8 CCR §3203(b)(1), OMB 1220-
0029; GC §34090; LC §6429c
Human
Resources /
Safety
HR-028 OSHA Logs - 200, 300, 301, 301A 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
OSHA requires 5 years; State law requires
2 years; 8 CCR 14300.33(a), 8 CCR
§3203(b)(1), GC §34090.7; LC §6429c
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1007 of 1369 ends

Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Safety)
Page HR-8
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources /
Safety
HR-029 Respiratory Fit Tests
Separation +
30 years; OR
Termination of
Benefits + 5
years
(whichever is
longer)
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Medical Files for all employees are
required to be maintained at least the
duration of employment plus thirty (30)
years; Files maintained separately; Claims
can be made for 30 years for toxic
substance exposure; 8 CCR §3204(d)(1)
et seq., 8 CCR 5144, 8 CCR 15400.2; 29
CFR 1910.1020(d)(1)(i), GC §§12946,
12960, 34090
Human
Resources /
Safety
HR-030 Safety Committee / Safety Steering
Committee 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et
seq.

Human
Resources /
Safety
HR-031 Safety Investigations 5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
OSHA requires 5 years; State law requires
2 years; 8 CCR §3203(b)(1), 29 CFR
1904.33, OMB 1220-0029, 8 CCR
14300.33; GC §34090 et seq.; LC §6429c
Human
Resources /
Safety
HR-032 Site Inspection Forms / Self Inspections /
Job Site Inspections / Facility Inspections 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et
seq.

Page 1008 of 1369 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-1 Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Information
Technology IT-001 Backups - DAILY, WEEKLY
When No
Longer
Required
Yes Mag.

Used for Disaster Recovery Purposes
Only; Considered a copy and can be
destroyed when no longer required; GC
§34090 et seq.

Information
Technology IT-001.3
Cybersecurity Incident Response
Records (incident reports, investigation
notes, containment actions, lessons learned)
When No
Longer
Required
Yes Mag
Department preference; Preliminary draft
not retained in the ordinary course of
business; GC §34090 et seq,
Information
Technology IT-001.7
Disaster Recovery & Continuity Test
Records (restore tests, DR exercises,
results, remediation plans)
1 year Yes Mag
Department preference; Preliminary draft
not retained in the ordinary course of
business; GC §34090 et seq,
Information
Technology IT-002
Enterprise System Catalogue (Listing of
Enterprise-wide Software, posted on line -
SB 272)
When
Superseded Mag. GC §34090 et seq.

Information
Technology IT-002.5
Identity & Access Administration Records
(access requests / approvals, group
membership approvals, access
reviews/certifications)
1 year Mag
Department preference; Preliminary draft
not retained in the ordinary course of
business; GC §34090 et seq,
Information
Technology IT-003 Network Configuration Maps / Plans
When No
Longer
Required
Mag.

Preliminary documents not retained in the
ordinary course of business; GC §34090
et seq.

Information
Technology IT-003.2
Privileged Access Records (privileged role
grants, break-glass use logs, privileged
session records when available)
1 year Mag
Department preference; Preliminary draft
not retained in the ordinary course of
business; GC §34090 et seq,
Information
Technology IT-003.4
Security Logs / Monitoring Alerts (SIEM
alerts, firewall/security events, EDR
detections, authentication audit logs, where
centrally retained)
2 years
Yes (for
priority
systems)
Mag
Department preference; Preliminary draft
not retained in the ordinary course of
business; GC §34090 et seq,

INFORMATION TECHNOLOGY
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1009 of 1369 ends

Ver. 3.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-2 Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

INFORMATION TECHNOLOGY
Information
Technology IT-003.6
Separated Employee Account Disposition
Records (email /OneDrive / account transfer
documentation)
1 year Mag
Department preference; Preliminary draft
not retained in the ordinary course of
business; Employees save final records in
Project files; GC §34090 et seq,
Information
Technology IT-004

UNALTERABLE MEDIA / IMMUTABLE
MEDIA (Cloud Immutable Backup) /
(WORM / DVD-r / CD-r / Blue Ray-R /
Optical Disk) / other unalterable media that
does not permit additions, deletions, /
changes
Follows
Retention of
Official
Electronic
Record
OD
For legal compliance for Trustworthy
Electronic Records (when the electronic
record serves as the official record); must
be stored in a "safe and separate
location"; GC 34090, 12168.7, EVC 1550,
2 CCR 22620 et seq.

Information
Technology IT-004.5
Vendor Remote Access / Support
Records (vendor access approvals, access
window approvals, remote support session
logs when retained)
1 year Mag
Department preference; Preliminary draft
not retained in the ordinary course of
business; GC §34090 et seq,
Information
Technology IT-006 VIDEO RECORDINGS - Public Areas /
Public Activity
When No
Longer
Required
Mag Does not record regular and ongoing
operations; GC §34090.6 et seq,
Information
Technology IT-005
VIDEO RECORDINGS - Department Activity,
Building Security (Employees Performing
Work, Cashiering, Building Security, etc.)
1 year Mag Records regular and ongoing operations
or Building Security; GC §34090.6 et seq,
Information
Technology IT-006
Vulnerability Management & Patch
Compliance Records (scan results,
remediation tracking, exception approvals,
deferrals)
1 year Mag
Department preference; Preliminary draft
not retained in the ordinary course of
business; GC §34090 et seq,
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1010 of 1369 ends

Ver. 7.1 RECORDS RETENTION SCHEDULE: LEGAL and RISK MANAGEMENT (City Attorney, Risk Management)
Page LRM-1
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement or resolution.)

CITY ATTORNEY
City Attny CA-001 Administrative Hearings
Final
Decision + 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
City Attny CA-002 Amicus Briefs Minimum 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
City Attny . CA-003
Code Violation Prosecution Files
(pleadings, police reports, / back up
documents
2 years Yes: Until
Resolution
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Statute of Limitations is up to 1 year after
commission of offense; GC §34090, PC § 802 et
seq.

City Attny CA-004
Lawsuits / Litigation - May include
correspondence, pleadings, transcripts,
discovery / cds, appeals, settlement
agreements, judgments, court decisions,
etc.

Send a copy of final settlement agreements
and judgments to City Clerk.

Final
Resolution
+ 5 years
Yes: Until
Resolution
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; Meets municipal
government auditing standards; Statute of
Limitations is 4 years; CCP §§337 et seq., 343;
GC §34090,
City Attny CA-005
Legal Advice Files (which may include City
Attorney opinions, closed session memos,
outside legal counsel memos, legal
opinions, case strategy memos, etc.)
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department Preference; GC §34090
City Attny . Yes Mag, Mfr,
OD, Ppr
City Attny . CA-006 Potential Liability Documents (Attorney Client Privilege – Confidential) 3 years Yes: Until Resolution Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Department preference; GC §34090

LEGAL AND RISK MANAGEMENT
Risk Mgmt LRM-001 Actuarial Reports 2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
CORONA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1011 of 1369 ends

Ver. 7.1 RECORDS RETENTION SCHEDULE: LEGAL and RISK MANAGEMENT (City Attorney, Risk Management)
Page LRM-2
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement or resolution.) Risk Mgmt LRM-002
Claim for Damages / Claims Against the
City (Litigated - Destroy at the same time
as the Litigation files)
Final
Resolution
+ 5 years
Yes: Until
Resolution
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Municipal government auditing standards is 5
years - Finance retains records of payments; GC
§34090, 911 et seq.

Risk Mgmt LRM-003 Claim for Damages / Claims Against the City (Non Litigated) 5 years Yes: Until Resolution
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Municipal government auditing standards is 5
years - Finance retains records of payments; GC
§34090, 911 et seq.

Risk Mgmt LRM-004
Disability / Industrial Disability Retirement
(Applications / determinations of disability
for retirement purposes)
2 years Yes: Until
Resolution
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Final determination is retained in the employee's
Workers Compensation files; GC §34090.7
Risk Mgmt LRM-005 FTB Intercept Collection Program
Applications, Notices / Reports 2 years Mag, Mfr, OD, Ppr S / I Yes:

After QC
& OD
GC §34090
Risk Mgmt LRM-006
FTB Intercept Collection Program Disc
Containing Participants Account
Information
2 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Risk Mgmt LRM-007 Insurance - Special Event Insurance 3 years Mag, Mfr, OD, Ppr S / I
Yes:

After QC
& OD
GC §34090
Risk Mgmt LRM-008
Insurance Policies -
General Liability, Workers Compensation
Excess Liability
P
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Covers longest possible statute of limitations;
CCP §337 et seq.; 8 CCR §3204(d)(1) et seq., 8
CCR 5144, 8 CCR 15400.2; 29 CFR
1910.1020(d)(1)(i); GC §§ 911.2, 34090
Risk Mgmt LRM-009 Insurance Policies -
Property, Fire, Theft, etc. P
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Covers statute of limitations for contracts; CCP
§337 et seq.; GC §34090
Risk Mgmt LRM-010 Insurance Requirement Exception
Approvals 2 years Mag, Mfr, OD, Ppr S / I
Yes:

Page 1012 of 1369 ends

Ver. 7.1 RECORDS RETENTION SCHEDULE: LEGAL and RISK MANAGEMENT (City Attorney, Risk Management)
Page LRM-3
Office of
Record
(OFR)
Record No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, pending records requests, and/or investigations suspend normal retention periods (retention resumes after settlement or resolution.) Risk Mgmt LRM-011
Interactive Meeting Minutes (Original
meeting minutes of interactive discussions
with employee in compliance with

ADA/FEHA)
Separation
+ 4 years
Yes: Until
Resolution
Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Statute of limitations for EEOC/FLSA/ADEA
(Age) requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 4 years; 29 CFR 1602.31 &
1627.3(b)(ii), GC §§12946, 12960, 34090
Risk Mgmt LRM-012
Subrogation Claims:/ Property Damage
Claims / Restitution / Recovery of Damages
to City Property / City's Invoices to
Insurance Companies
5 years Mag, Mfr,
OD, Ppr S / I
Yes:

After QC
& OD
Meets municipal government auditing standards;
GC §34090
Risk Mgmt LRM-013
Workers Compensation Claims (Includes all
Accident, Incident, / Injury Reports from
Employees)
Separation
+ 30 years;
OR
Termination
of Benefits
+ 5 years
(whichever
is longer)
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Files maintained separately; Claims can be made
for 30 years for toxic substance exposure; 8 CCR
§3204(d)(1) et seq., 8 CCR 5144, 8 CCR
15400.2; 29 CFR 1910.1020(d)(1)(i), GC
§§12946, 12960, 34090
CORONA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1013 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT (Building, Code Compliance, Development Services, Planning) Page P&D-1
Office of Record
(OFR) Record No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PLANNING AND DEVELOPMENT / BUILDING AND SAFETY
Lead Dept. P&D-001 _Permit Database (TrackIT) Indefinite (Perm) Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference - (required for
Life of the Building) Data is interrelated;
CBC §§ 1.8.4.3.1, 104.7, and 107.5 GC
§34090, H&S §19850
Planning &
Develop./
Building & Safety
P&D-002 Activity Reports
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts not retained in the
ordinary course of business (Reports can
be re-run from the database); GC §34090
Planning &
Develop./
Building & Safety
P&D-003 Address Files / Building Permits P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD CBC §§ 104.7 and 107.5; GC §34090
Planning &
Develop./
Building & Safety
P&D-004
Building Plans - Finalled - INDUSTRIAL,

COMMERCIAL, MULTI-FAMILY DWELLINGS,

PLACES OF PUBLIC ACCOMMODATION
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
CBC §§ 1.8.4.3.1, 104.7 and 107.5; H&S
§19850; GC §34090
Planning &
Develop./
Building & Safety
P&D-005 Building Plans - Cancelled / Withdrawn
Upon
Cancellation
or withdrawal

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
CBC §§ 1.8.4.3.1, 104.7 and 107.5; H&S
§19850; GC §34090
Planning &
Develop./
Building & Safety
P&D-006 Building Plans - Expired, never started
construction.

Upon
Expiration
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
CBC §§ 1.8.4.3.1, 104.7 and 107.5; H&S
§19850; GC §34090
Planning &
Develop./
Building & Safety
P&D-007 Building Plans - Expired, construction started (/ unknown) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
CBC §§ 1.8.4.3.1, 104.7 and 107.5; H&S
§19850; GC §34090
Planning &
Develop./
Building & Safety
P&D-008 Building Plans - Finalled - TENANT
IMPROVEMENTS P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
CBC §§ 1.8.4.3.1, 104.7 and 107.5; H&S
§19850; GC §34090
Planning &
Develop./
Building & Safety
P&D-009 Building Plans - Finalled - SINGLE FAMILY
RESIDENTIAL - SFR / APPURTENANCES P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
CBC §§ 1.8.4.3.1, 104.7 and 107.5; H&S
§19850; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1014 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT (Building, Code Compliance, Development Services, Planning) Page P&D-2
Office of Record
(OFR) Record No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Develop./
Building & Safety
P&D-010 California Building Codes / Uniform Building
Codes
Minimum
While
Ordinance is
in Force
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §50022.6
Planning &
Develop./
Building & Safety
P&D-011 Certificate of Occupancy (CofO) P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning &
Develop./
Building & Safety
P&D-012
Copyright Release Forms / Requests /
Permissions to Receive Copies of Plans (to / from
Architects)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Planning &
Develop./
Building & Safety
P&D-013 Correction Notices - Building P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (Preliminary
Drafts); GC §34090
Planning &
Develop./
Building & Safety
P&D-014 Energy Calculations P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (Preliminary
Drafts); GC §34090
Planning &
Develop./
Building & Safety
P&D-015 Geotechnical / Soils Reports / Structural Reports (all) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning &
Develop./
Building & Safety
P&D-016 Plan Check Comments P
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department Preference (Preliminary
Drafts); GC §34090
Planning &
Develop./
Building & Safety
P&D-017 Stop Work Notices P
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department Preference (Preliminary
Drafts); GC §34090
Planning &
Develop./
Building & Safety
P&D-018 Structural Calculations - SINGLE FAMILY

RESIDENTIAL - SFR / APPURTENANCES P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (Preliminary
Drafts); GC §34090

PLANNING AND DEVELOPMENT / CODE COMPLIANCE
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1015 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT (Building, Code Compliance, Development Services, Planning) Page P&D-3
Office of Record
(OFR) Record No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Develop./ Code
Compliance
P&D-019
Code Enforcement / Abatement Case Files
(Includes Citations, Notice of Violations, Photos, /
Code Enforcement Complaint Letters)
Minimum 2
years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department preference; GC §34090
Planning &
Develop./ Code
Compliance
P&D-020 Hearing Officer Determinations / Appeals of Code Enforcement Actions
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1016 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT (Building, Code Compliance, Development Services, Planning) Page P&D-4
Office of Record
(OFR) Record No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PLANNING AND DEVELOPMENT / DEVELOPMENT SERVICES (LAND DEVELOPMENT / PRIVATE DEVELOPMENT ENGINEERING) Planning &
Develop./
Develop.

Services
P&D-021 Benchmarks P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning &
Develop./
Develop.

Services
P&D-022
Bonds: Private Development Labor / Materials,
Performance Bonds, Letters of Credit,
Encroachment Permits
Release of
Bond / Letter
of Credit
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Security; GC §34090
Planning &
Develop./
Develop.

Services
P&D-023
Drawings, Maps, / Record Drawings, LargeFormat Drawings, Survey Record Maps, Land Development / Private Development "As-Built"
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Drafts should be destroyed; GC §34090
Planning &
Develop./
Develop.

Services
P&D-024
Encroachment Permits: Temporary (Excavation,
Street Permits, Temporary Construction, Sidewalk
Repairs, Street Cuts, Traffic Control,
Transportation Permits, Utility Cuts (Installation /
Patching), etc.)
Includes Insurance Certificates
Expiration +
2 years
Yes: Until
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC § 34090
Planning &
Develop./
Develop.

Services
P&D-025
Encroachment Permits: Permanent (Structures in
the City's Right of Way, Retaining Walls, etc.)
Includes Insurance Certificates
P
Yes: Until
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1017 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT (Building, Code Compliance, Development Services, Planning) Page P&D-5
Office of Record
(OFR) Record No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Develop./
Develop.

Services
P&D-026
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA - Where Engineering is the Lead
Correspondence / staff notes that provide
insight into the project / the agency’s CEQA
compliance with respect to the project
Project
Approval or
Denial
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Not all internal communications and
notes are required to be saved; "E-mails
that do not provide insight into the project
or the agency’s CEQA compliance with
respect to the project — are not within the
scope of section 21167.6, subdivision (e)
and need not be retained." Golden Door
Properties, LLC v. Superior Court of San
Diego County (2020) 53 Cal.App.5th 733;
PRC 21167,6; GC §34090
Planning &
Develop./
Develop.

Services
P&D-027 Grading Permits P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning &
Develop./
Develop.

Services
P&D-028
Private Development: Administrative /
Inspection Records
Construction Inspections, Photos, Progress
Meetings, Project Schedules, etc.

Completion +
10 years
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Statute of Limitations is 4 years; 10 years
for Errors & Omissions; land records are
permanent by law; CCP §§337. 337.1(a),
337.15, 343; GC §34090
Planning &
Develop./
Develop.

Services
P&D-029
Private Development: Permanent Records
Abandonments, Certificate of Acceptance /
Approval (copy), Dedications, Deeds (copies)
Drainage, Driveway, Easements (copies),
Geotechnical / Soil Reports / Hydrology Reports,
Private Lab Verifications, Testing Lab Final
Reports, Rights of Way (copies), Studies,
Reports, etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

Services
P&D-030 Subdivision Maps / Parcel Maps P Yes (all)
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1018 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT (Building, Code Compliance, Development Services, Planning) Page P&D-6
Office of Record
(OFR) Record No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PLANNING AND DEVELOPMENT / PLANNING
Lead Dept. P&D-031 _Permit Database (TrackIT) Indefinite (Perm) Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference - Data is
interrelated; GC §34090, H&S §19850
Planning &
Develop./
Planning
P&D-032
Planning Projects - Discretionary / Ministerial -
Approved Permanent Entitlements / Permits
(Includes Associated CEQA Noticing,
Conditions of Approval, Environmental
Determinations, Staff Reports, Plans, Soils
Reports, Uniform Development Application,
etc.)
Examples:

Conditional Use Permits (CUPs)
Density Bonus
Development Permit
General Plan / General Plan Amendments
Lot Line Adjustment
Public Art
Rezones
Secondary Residential Units
Specific Plan
Tentative Subdivision Maps / Parcels Maps
Use Permits
Variance
Zoning Clearance
Zoning Ordinance / Updates
P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC §34090,
34090.7
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1019 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT (Building, Code Compliance, Development Services, Planning) Page P&D-7
Office of Record
(OFR) Record No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Develop./
Planning
P&D-032.5 Planning Project Files - Cancelled / Expired / Withdrawn
Minimum
Cancellation,
Expiration or
Withdrawal +
2 years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Preliminary
drafts not retained in the ordinary course
of business; GC §34090
Planning &
Develop./
Planning
P&D-033 Advanced Planning / Long Range Planning /
Project Implementation (Final Documents only) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning &
Develop./
Planning
P&D-034 Aerial Photographs (Historical) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning &
Develop./
Planning
P&D-035 Annexations / Boundaries / Consolidations /

LAFCO P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Census Bureau P&D-036 Census, Demographics
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD (Non-Records - Census Bureau is OFR)
Planning &
Develop./
Planning
P&D-036.5 Development Plan Reviews (preliminary review of proposed projects)
Minimum 2
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning &
Develop./
Planning
P&D-037
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA - Where Planning is the Lead
Correspondence / staff notes that provide
insight into the project / the agency’s CEQA
compliance with respect to the project
Project
Approval or
Denial
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 1020 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT (Building, Code Compliance, Development Services, Planning) Page P&D-8
Office of Record
(OFR) Record No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning &
Develop./
Planning
P&D-038
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
Notice of Exemption (NOE), etc.) / CEQA
Inside City boundaries - Where Planning is the
Lead
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Usually filed in the project file; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC §34090
Planning &
Develop./
Planning
P&D-039 Developer Trust Accounts Closed + 5
years
Yes: Until
Maturity
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; (meets municipal
government auditing standards); GC
§34090
Planning &
Develop./
Planning
P&D-040
General Plan, Elements / Amendments / Master
Plans, Specific Plans, Land Use Plans /
Amendments; General Plan Interpretations
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Planning &
Develop./
Planning
P&D-041 Historical Designations / Historical Landmarks P Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Planning &
Develop./
Planning
P&D-042 Materials Boards
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts not retained in the
ordinary course of business; GC §34090
Planning &
Develop./
Planning
P&D-043 Planning / Housing Commission

AGENDAS / STAFF REPORTS
Minimum 2
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning &
Develop./
Planning
P&D-044
Planning / Housing Commission
Recordings - AUDIO RECORDINGS of Meetings /
Audio Tapes
2 years Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); Video
recordings of meetings are required for
90 days; GC §34090.7
Planning &
Develop./
Planning
P&D-044.5
Planning / Housing Commission
Recordings - VIDEO RECORDINGS of Meetings /
Video Tapes
2 years Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); Video
recordings of meetings are required for
90 days; GC §34090.7
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1021 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PLANNING & DEVELOPMENT (Building, Code Compliance, Development Services, Planning) Page P&D-9
Office of Record
(OFR) Record No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk P&D-045
Planning / Housing Commission

MINUTES / RESOLUTIONS
Send all final originals to the City Clerk
Copies -
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
The City Clerk is the Office of Record
(Send all final originals to the City Clerk);
GC §34090.7
Planning &
Develop./
Planning
P&D-046
Regulatory Business Permits (Approved /
Unapproved)
Cannabis Permits, Solicitors Permits
No Longer In
Business + 2
years
Yes:

During
Event
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Planning &
Develop./
Planning
P&D-047
Temporary Permits (Approved / Unapproved)
Alcoholic Beverage Permits (ABP’s), Banner
Permits, Model Home Permits (MHPs) Special
Event Permits, Tree Removal Permit, etc.

Expiration +
2 years
Yes:

During
Event
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Planning &
Develop./
Planning
P&D-048 Zoning Clearance Forms / Zoning Letters P Yes (all) Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning &
Develop./
Planning
P&D-049 Zoning Maps (Historically Significant) P Yes (all) Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Planning &
Develop./
Planning
P&D-050 Zoning Ordinance Amendments / Zone Changes P Yes Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (copies); GC
§34090.7
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1022 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-1
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

POLICE / ADMINISTRATION / POLICE CHIEF
Police /
Admin. / Chief PD-001
Background Files - Successful Employee /
Volunteer Applicants (Employees, Cadets,
Canines, Explorers, CERT, Chaplains,
Reserves, etc.)
Separation +
6 years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; State Law requires 4
years; EEOC / FLSA / ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; 29 CFR
1627.3(b)(1)(i), 29 CFR 1602.14; GC
§§12946, 12960, 34090; 29 USC 1113
Police /
Admin. / Chief PD-002
Background Files - Unsuccessful
Employee / Volunteer Applicants
(Employees, Cadets, Canines, Explorers,
CERT, Chaplains, Reserves, etc.)
4 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
State Law requires 4 years; EEOC / FLSA /
ADEA (Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge;
State Law requires 4 years; 29 CFR
1627.3(b)(1)(i), 29 CFR 1602.14; GC
§§12946,12960, 34090
Police /
Admin. PD-003
CCW Applications / Renewals (Carry
Concealed Weapon Applications / Permits) -

UNSUCCESSFUL / DENIED
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 34090 et seq.

Police /
Admin. / Chief PD-004
CCW Applications / Renewals (Carry
Concealed Weapon Applications / Permits) -

SUCCESSFUL / APPROVED
Expiration +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 34090 et seq.

Police /
Admin. / Chief PD-006 Complaints - Internal Investigations WITH Sustained Finding of Misconduct
Final
Disposition +
15 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD PC §§832.5(b), 832.7; GC§ 34090 Police /
Admin. / Chief PD-007
Complaints -Internal Investigations
WITHOUT Sustained Finding of
Misconduct
Final
Disposition +
5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Consistent with Lexipol Policy; State requires
for at least 5 years for complaints by
members of the public; other State & Federal
laws require retention until final disposition of
formal complaint; State requires 2 years after
action is taken; Statute of Limitations is 4
years for misconduct after the discovery of
the offense for misconduct in office; EVC
§1045, GC §§12946,12960, 34090, PC
§§801.5, 803(c), 832.5, 832.7, VC §2547
CORONA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1023 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-2
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Fire / Admin.
and Police /
Admin. / Chief
PD-008
Emergency Operations Plan (includes
Office of Emergency Management /
Homeland Security)
When
Superseded Yes (all) Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police /
Admin. / Chief PD-009 Monthly Reports (internal activities report) When No
Longer
Required

Mag, Mfr,
OD, Ppr S / I
Reports can be re-created from RMS
database (copies or preliminary drafts); GC
§34090 et seq.

Police /
Admin. / Chief PD-010 On-Duty Traffic Accident Reviews (for Employee) - No Employment Actions 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §§12946, 12960,
34090
Police /
Admin. / Chief PD-011
Personnel Training File - BY EMPLOYEE
(Includes POST printouts) Peace Officer /
Dispatcher, Monthly Evaluations, Request
for Position Consideration
Required Information for all Employee
Training (if records are created):

Employee Name
Training Provider’s Name
Date
Duration (length)
Core Competencies / Skills
Certifications / Qualifications
Separation +
6 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference to be consistent with
Human Resources; OSHA requires safety
training 5 years; EEOC/FLSA/ADEA (Age)
requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 4 years; 8 CCR §3203 et seq., 29
CFR 1602.31 LC §6429(c); GC
§§12946,12960, 34090, 53235.2(b) LC
§1198.5
Police /
Admin. / Chief PD-012
Policies / Procedures / Lexipol / Operation
Directives / General Orders (Department
Policies / Procedures)
Superseded
+ 4 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; State Law requires 4
years for all employment actions; GC
§§12946, 12960, 34090
Police /
Admin. / Chief PD-013 Press Releases - Police Only 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police /
Admin. / Chief PD-014 Reports / Studies - Historical P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 34090 et seq.

Page 1024 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-3
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Admin. / Chief PD-015
Reports to State / Federal Agencies: Report
to POST Commission of peace officer
employment, compliant, finding, disposition,
/ judgement pursuant to §PC 13510.9, etc.

Report of data regarding the number, type, /
disposition of complaints made against its
officers
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

Police /
Admin. / Chief PD-017 Services Comments / Citizen Inquiries 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §§12946, 12960,
34090
Police /
Admin. / Chief PD-018 STOP Source Data, Audit Log / Racial / Identity Profiling Act (RIPA) Annual Report 3 years Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD 11 CCR 999.228; 11 CCR 999.229; GC
§§12525.5, 34090
Police /
Admin. / Chief PD-019
Training Presented by Staff - COURSE

RECORDS
(Attendance Rosters / Sign-in Sheets,
Outlines / Materials; includes Ethics, Fiscal
& Financial, Harassment, Workplace
Violence, Safety Training, Tailgates)
Minimum 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Rosters are sent to POST; OSHA requires
safety training 5 years; Ethics, Fiscal and
Financial, Harassment & Workplace Violence
Training is 5 years; EEOC/FLSA/ADEA (Age)
requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 4 2 -3 years; 8 CCR §3203 et seq.,
29 CFR 1602.31 , LC §6429(c); GC
§§12946,12960, 34090, 53235.2(b),
53237.2(b); 53238.3(b); LC §6401.9(f)
Police /
Admin. / Chief PD-020
Use of Force Reviews - No Employment
Actions - Not as a result of a complaint
from a member of the public
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; GC §§12946, 12960,
34090
Police /
Admin. / Chief PD-021
Weapons Inventory: Department-owned
weapons, personal weapons, alternate
weapons, secondary handguns,
P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090

POLICE / ANIMAL CONTROL
Police /
Animal
Control
PD-022 Adoption Receipts / Ownership 3 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq.

Page 1025 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-4
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Animal
Control
PD-023
Animal Address Files: Bite Reports,
Complaints, Cruelty Investigations /
Administrative Hearing Officer Findings,
Dangerous Dog Reports, Impound Notices,
Investigations, Barking Dogs, Loose Dogs,
Lost Animals, etc.

When
Animal
Deceased,
Minimum 3
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq.

Police /
Animal
Control
PD-024 Animal Licenses Expiration +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq.

Police /
Records PD-025 Animal Licensing Database
Indefinite -
Minimum
Expiation +
2 years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Data Fields / Records are interrelated; GC
§34090
Police /
Records PD-026 Animal Shelter Manager Software Database Indefinite -
Minimum 3
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
May include Animal Treatment records; Data
Fields / Records are interrelated; GC §34090
Police /
Animal
Control
PD-027 Animal Treatment / Medical 3 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
3 years is required for animal treatment
records; FA §32003(e), PC §597.1(d); CCP
§§336(a), 337 et. seq.,
Police /
Animal
Control
PD-028 Complaints - Regarding Animals (Barking,
etc.) 3 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq.

Police /
Animal
Control
PD-029 Impound Notices / Contact Requests
End of
Impound + 3
years

Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; 3 years is required
for animal treatment records; FA §32003(e),
PC §597.1(d); CCP §§336(a), 337 et. seq.,
GC §34090
Police /
Animal
Control
PD-030
Investigations / Problem Animal Files
(barking, loose dogs, dangerous dog
reports, vicious animals, etc.)
Minimum 3
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq.

Police /
Animal
Control
PD-031 Notices to Comply, Warning Letters /
Notices / Citation Books (Off leash, etc.)
Minimum 3
years

Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq.

Page 1026 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-5
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Animal
Control
PD-032 Rabies Vaccination Clinics 3 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
3 years is required for animal treatment
records; FA §32003(e), PC §597.1(d); CCP
§§336(a), 337 et. seq.,
Police /
Animal
Control
PD-033 Record of All Efforts to Contact Owner /
Microchip’s Primary Registrant 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD o FA 31108.3 and 31752.1 Police /
Animal
Control
PD-034 Work Release Program: Time Logs / Signin Sheets 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

POLICE / COMMUNICATIONS / CAD / DISPATCH / AUDIO AND VIDEO RECORDINGS Police /
CommunicationsPD-035
Recordings: Audio Recordings -
(CAD/RMS) Recordings of Telephone /
Radio Communications Dispatch Tapes
(CAD) / 911 Recordings
366 days Mag
Department Preference; as of 2025, 911
recordings for domestic violence and other
specified crimes - if any - are required to be
provided to a victim or representative for 5
years - upon request. Commission on State
Mandates has not determined this is an
unfunded state mandate; legally mandated for
100 days; (civil suits may be filed up to 365
days); GC §§34090, 34090.6; FC §6228
Police /
CommunicationsPD-035.5 Recordings: Automated License Plate Reader Data / ALPR Recordings
When No
Longer
Required
Mag,
Department preference; Recordings that
become evidence are stored with evidence;
Does not record regular and ongoing
operations; GC §34090.6 et seq;
Police /
CommunicationsPD-036 Recordings: Body-Worn Cameras – LOGS of Access / Deletion of Data P Mag, PC§ 832.18(b)(5)(E); GC §34090.6 et seq.

Police /
CommunicationsPD-037
Recordings: Body-Worn Cameras - that
ARE evidence, Officer Involved
Shootings / Detention / Arrest /
Complaints
Follows
retention for
Evidence,
Minimum 2
years
Mag, PC§ 832.18(b)(5)(B)&(C); GC §34090.6 et
seq.

Page 1027 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-6
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
CommunicationsPD-038 Recordings: Body-Worn Cameras - that are NOT evidence
Minimum 60
days Mag,
Department preference (law recommends 60
days); PC§ 832.18(b)(5)(A); GC §34090.6 et
seq.

Police /
CommunicationsPD-038.5
Recordings: Body-Worn Cameras –
Accidental Recordings Reviewed and
Approved for Deletion (Non-evidentiary)l
After
Approval Mag,
Department preference; consistent with
Lexipol policies (review, supervisory
authorization, and documentation required);
PC§ 832.18 et seq. GC §34090.6 et seq.

Police /
CommunicationsPD-038.5 Recordings: Drone (Unmanned Aerial Vehicle) Recordings
When No
Longer
Required
Mag
Recordings that become evidence are stored
with evidence; Does not record regular and
ongoing operations; GC §34090.6 et seq,
Police /
CommunicationsPD-039
Recordings: Mobile Audio Video (MAV) that
are not evidence, Automated License Plate
Readers (ALPR) / Drone Recordings /
Patrol Unit Video (WatchGuard)
1 year Mag S / I Yes: After

QC & OD
Department preference (consistent with
Lexipol retention); Recordings that become
evidence are stored with evidence - these are
preliminary documents / transitory recordings;
GC §34090.6 et seq.

Police /
CommunicationsPD-040
Recordings: Video Recordings -
Department Activity (Employees
Performing Work, Cashiering, Building
Security, etc.)
366 days Mag Records regular and ongoing operations; GC §34090.6 et seq,
Police /
CommunicationsPD-041
Recordings: Video Recordings - Jail /
Temporary Holding / Building Security /
Department Activity (Employees
Performing Work, Cashiering, Building
Security, etc.)
366 days Mag Records regular and ongoing operations; GC §34090.6 et seq,
Police /
CommunicationsPD-042 Recordings: Video Recordings - Public Areas / Public Activity
When No
Longer
Required
Mag Does not record regular and ongoing
operations; GC §34090.6 et seq,
Police /
CommunicationsPD-043 Vacation Checks / Patrol Requests When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Preliminary Draft (entered in RMS / CAD
system; GC §34090 et seq.

POLICE / FIELD OPERATIONS / PATROL
CORONA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1028 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-7
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police / Field
Ops / Patrol PD-044 Hearing Officer Determinations (Citation Appeals, Tows, etc.) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police / Field
Ops / Patrol PD-044.5 Jail Inspections 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

Police / Field
Ops / Patrol PD-045 Ops Plans (Fourth of July, etc.) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq.

Police / Field
Ops / Patrol PD-046 Parking Permits / Preferential Parking Permits / Oversized Vehicle Parking Permits Expiration +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Police / Field
Ops / Patrol PD-047 PAS Device Calibration Logs 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

Police / Field
Ops / Patrol PD-048 Patrol Schedules
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Preliminary drafts (the timecard / timesheet is
the final); GC §34090 et seq.

Police / Field
Ops / Patrol PD-049
Regulatory Permits, Licenses /
Backgrounds: Bingo, , Entertainment,
Firearms Dealers, Fortune Tellers, Pawn,
Secondhand Dealer, Massage, Special
Event , Tow Truck Drivers, etc.

Expiration +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD CFC § 104.7; GC §34090 Police / Field
Ops / Patrol PD-049.5 Ride-A-Long Waiver Form 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

Police / Field
Ops / Patrol PD-050 Speedometer Calibration Logs 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

Police / Field
Ops / Patrol PD-051 Traffic Control: Radar Calibration Records Life of the Equipment Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq.

Police / Field
Ops / Patrol PD-052 Traffic Control: Radar Trailer Surveys, etc. Minimum 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

POLICE / INVESTIGATIVE SERVICES DIVISION (ISD)
State of
California PD-053 Alcoholic Beverage Control Licenses / Permits / ABC Permit Applications When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Not a City record
CORONA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1029 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-8
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Investig.

Services
Division
PD-054 Criminal Intelligence Files Last Entry +
5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Files contain criminal intelligence information
concerning an individual only if there is
reasonable suspicion that the individual is
involved in criminal conduct or activity and the
information is relevant to that criminal conduct
or activity. Misleading, obsolete or unreliable
information is required to be destroyed;
remaining records must not be retained
longer than 5 years; 28 CFR 23.20(h); GC
§34090
Police /
Investig.

Services
Division
PD-055
Cross Reports (reports received from other
agencies to check on welfare of
children/adults. CPS, DPSS, APS)
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Police /
Investig.

Services
Division
PD-056 Detectives Investigation Files / Arrest Files
Transferred
into
Record's
Crime
Report Files
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Transfer all Official Reports to Records to be
placed in the Crime Report Files.

Police /
Investig.

Services
Division
PD-057 Guns: Dealers Record of Sale (DROS) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090
Police /
Investig.

Services
Division
PD-059 Informant Files / Gang Files Minimum 2
years

Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Informant information; Does not contain
criminal intelligence information concerning
individuals; Department preference; GC
§34090
Police /
Investig.

Services
Division
PD-060 Pawn Slips / Secondhand Dealer
Transaction Records 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 CORONA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1030 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-9
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Investig.

Services
Division
PD-061 Registrants: Arson Registrations: Adults
P,
or Death of
Registrant
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Pursuant to PC
§457.1 et seq.; required to register for life; If
released from DOJJ , records are destroyed
after age 25 or sealing pursuant to W&I §781;
GC §34090.7
Police /
Investig.

Services
Division
PD-062 Registrants: Arson - Juveniles released
from Division of Juvenile Justice
Age 25 or
Sealing Date
+ 5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Pursuant to PC §457.1 et seq.; If released
from DOJJ , records are destroyed after age
25 or sealing pursuant to W&I §781; GC
§34090
Police /
Investig.

Services
Division
PD-063 Registrants: Gang Adults Minimum 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference (registration pursuant
to PC 186.3(a)); GC §34090
Police /
Investig.

Services
Division
PD-064 Registrants: Gang Juveniles Sealing Date
+ 5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference (registration pursuant
to PC 186.3(a)); Records are destroyed
pursuant to W&I §781;GC §34090
Police /
Admin. -
Records
PD-064.5 Registrants: Gang Adults Shared Gang
Databases / CalGang
5 years After
Last Reset Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (registration pursuant
to PC 186.30(a));11 CCR 773.8; GC §34090
Police /
Admin. -
Records
PD-064.6 Registrants: Gang Juveniles Shared Gang
Databases / CalGang
3 years After
Last Reset Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (registration pursuant
to PC 186.30(a)); Records are destroyed
pursuant to W&I §781; 11 CCR 774; PC
§186.30; GC §34090 et seq.

Police /
Investig.

Services
Division
PD-065 Registrants: Sex Offender Registrations:

Adults
P,
or Death of
Registrant
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; After 2021,
Offenders can petition Court for removal 10 or
20 years after offense, provided there are no
subsequent offenses; Pursuant to PC §290
et seq.

Page 1031 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-10
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Investig.

Services
Division
PD-066 Registrants: Sex Offender Registrations:

Juveniles
P or Sealing
Date + 5
years
(or Court
Order), or
Death of
Registrant
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; After 2021,
Offenders can petition Court for removal 10 or
20 years after offense, provided there are no
subsequent offenses; Pursuant to PC §290
et seq.

Court or Dist.

Attny PD-067 Subpoenas (Personal Appearance of Police Employees) When No
Longer
Required
Mag, Mfr,
OD, Ppr S/I Yes: After QC & OD
Court or District Attorney records; GC §34090
et seq.

POLICE / PROPERTY AND EVIDENCE
Police /
Property &
Evidence
PD-068 _Property / Evidence Database
Indefinite -
Follows the
Retention of
the Evidence
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference (data is interrelated);
GC §34090
Police /
Property &
Evidence
PD-069 Crime Report Photos
Follows the
Retention of
the Evidence
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Police /
Property &
Evidence
PD-070 Gun / Narcotics Destruction Log
(Documents related to)
Minimum 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Police /
Property &
Evidence
PD-071 Property / Evidence Logs / Destruction
Authorizations 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Police /
Property &
Evidence
PD-072 Safekeeping: Lost / Found Property
(Documents related to) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 CORONA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1032 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-11
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

POLICE / RECORDS
Police /
Records PD-073 _RMS Database
Indefinite -
Follows the
Retention of
the Crime
Report
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Data Fields / Records are interrelated; GC
§34090
Police /
Records PD-074 CHP Forms: Pursuit Report (CHP 187A), Vehicle Report (CHP 180), etc. 2 years Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD GC §34090 Police /
Records PD-075
Citations (Parking, Traffic, Marijuana /
Cannabis, Misdemeanors). Includes
requests for dismissals, cancellations, /
appeals.
2 years Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD GC §34090 et seq.

Police /
Records PD-076
CRIME REPORTS / SEALED RECORDS:

Sealed Juvenile Cases - Childhood Sexual
Assault - Before January 1, 2024
Age of
Majority + 22
years
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department preference to accommodate
statute of limitations for victims; Statute of
Limitations runs up to age 22 or within five
years of date of discovery of injury/illness
occurring after age of majority, whichever is
later; CCP §§340.1, GC §34090
Police /
Records PD-076.2
CRIME REPORTS / SEALED RECORDS:

Sealed Juvenile Cases - Childhood
Sexual Assault - After January 1, 2024
P Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to accommodate
statute of limitations for victims; Statute of
Limitations runs up to age 22 or within five
years of date of discovery of injury/illness
occurring after age of majority, whichever is
later; CCP §§340.1, GC §34090
Police /
Records PD-077
CRIME REPORTS / SEALED RECORDS:

Sealed Juvenile Cases
Except Sealed Childhood Sexual Assault
Per Court
Order
(Subject 26
years old /
Sealing Date
+ 5 years)
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
CCP §§340.1, GC §34090; GC §68152(g)(1),
W&I §781(d)
CORONA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1033 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-12
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Records PD-078
CRIME REPORTS:

Lost Property: Firearms entered into
CLETS (if not Permanent Retention)
Until Found
or
Recovered
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department Preference to facilitate Three
Strikes law and ease of document imaging
administration; PC§ 11108.2(b); GC §34090
Police /
Records PD-079
CRIME REPORTS:

ALL Capital Crimes, Homicide, Juvenile,
Child Abuse (substantiated), Elder Abuse
(substantiated), / Sexual Assault (Rape),
Arson (Suspected / Undetermined)
P Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department Preference; DOJ retains CACI
(Child Abuse Central Index) information for
adults 100 years; Most have no limitations on
commencement of action; PC §§ 261, 286,
288, 288a, 288.5, 289, 289.5, and 799;
803(h), 11169 et seq.; 11170(a); WIC 707(b)
Police /
Records PD-080
CRIME REPORTS:

Child Abuse / Neglect Investigation Reports -
Unsubstantiated / Inconclusive
No Further
Report on
Suspected
Abuser + 10
years
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD PC §§11169(c),11170(a)(3) Police /
Records PD-081
CRIME REPORTS:

Except those specifically mentioned in
the schedule (ALL Others)
5 years Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department Preference; Domestic Violence
incident reports are required for a minimum of
5 years if they exist; Provided there are no
outstanding warrants, unrecovered weapons,
criminal deaths, they are not historically
significant, and it is not classified under PC
§800 & 290 and H&S §11850; Stat. of Limit.
is 2 yrs; Destroy juvenile marijuana after
age18; H&S §11361.5, GC §34090, PC
§802, PC §§187, 800 et seq, FC 6228(d)
CORONA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1034 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-13
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Records PD-082
CRIME REPORTS:

Misdemeanor / Infraction - Adult
Marijuana / Cannabis - HS
§11357(b)(c)(d)(e) / HS §11360(b) (with
procedure in HS §11361.5) - Except those
with outstanding stolen property, including
firearms, / lost firearms
Conviction
or Arrest (If
No
Conviction)
+ 2 years
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
("Shall" Destroy); GC §§68152(c)(8), 34090;
H&S §11361.5
Police /
Records PD-083
CRIME REPORTS:

Misdemeanor / Infraction - Juvenile
Marijuana / Cannabis - HS §11357(E) -
Except those with outstanding stolen
property, including firearms, / lost firearms
2 years or
Juvenile 18
years old
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
If no subsequent conviction ("Shall" Destroy);
H&S §11361.5
Police /
Records PD-084
CRIME REPORTS:

Missing Persons
P
(If Returned,
Follows the
Retention for
the Crime
Report)
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD Department Preference; GC §34090 Police /
Records PD-085
CRIME REPORTS:

Factually Innocent Petition Accepted
Records Sealed Pending Destruction -
Except those with outstanding stolen
property, including firearms, / lost firearms
Date of
Arrest + 3
years
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Individual petitions District Attorney; Sheriff
concurs that person is factually innocent, then
seals record ("Shall" Destroy); GC §34090;
PC §851.8(a)
Police /
Records PD-086
CRIME REPORTS:

Misdemeanor / Infraction Marijuana /
Cannabis §11357(de) - Juvenile on
School Grounds during School Hours
(with procedure in HS §11361.5)
Offender is
18 Years
Old
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
(Courts and other Agencies "Shall" destroy);
H&S§ 11361.5 et seq., 11357(e)
CORONA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1035 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-14
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Records PD-087
CRIME REPORTS:

Vacatur Relief Granted by Court - Victim of
Human Trafficking, / Victim of Intimate
Partner Violence / Sexual Violence
(Nonviolent Crimes)
Court Order
+ 1 year
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Individual petitions Court ("Shall" Destroy);
GC §34090; PC §§236.14(k); 236.15(k)
State of
California PD-088
Crime Statistics / National Incident-Based
Reporting System (NIBRS) / Uniform Crime
Reports (UCR) - Summaries (BCS)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Entered Directly into DOJ’s portal (a State
record)
Police /
Records PD-089 Daily Briefing Logs 2 years Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD GC §34090 et seq.

Police /
Records PD-090 Department of Justice Validation Lists 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police /
Records PD-091 Permits - Amplified Sound, Dance, etc.. Expiration + 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Police /
Records PD-092
Permits: Cannabis, Firearms Dealers,
Secondhand Dealers, Pawn Brokers
Licenses
Expiration +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD CFC § 104.7; GC §34090 State of
California PD-093
Private Party Tow/Repossession Reports
(called in by tow company so PD knows the
vehicle wasn't stolen)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD Not a City record (a State record) Court PD-094
Restraining Orders, Emergency Protective
Orders, Temporary Restraining Orders,
Legal Stipulations, Orders After Hearing
(When Not filed with the case file)
Expiration of
the Order
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD Not a City record
CORONA, CA. ©1995 - 2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1036 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: POLICE
(Admin., / Chief, Animal Control, Comms., Field Ops., ISD, Property And Evidence, Records, Support Svcs) Page PD-15
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

POLICE / SUPPORT SERVICES
Police /
Support
Services
PD-095 Administrative Citations (Loud Party,
Fireworks) 2 years Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD GC §34090 et seq.

Police /
Support
Services
PD-096
Alarms: False Alarm Violation Notices,
False Alarm Notices, False Alarm Reports,
Permit Applications,
2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

Police /
Investig.

Services
Division
PD-097 Asset Forfeiture Notification 5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Per Federal DOJ requirements (Equitable
Sharing Guide); GC §34090
Police /
Support
Services
PD-098 Cell Phone Trace Authorization Form 2 years Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD GC §34090 et seq.

Police /
Support
Services
PD-099 DUI Billings (whether paid / not) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

Page 1037 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(CIP Engineering, Environmental Services, Maintenance (Fleet, Streets), Traffic Eng, Transit) Page PW-1
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS / CAPITAL IMPROVEMENT PROJECT ENGINEERING
Public Works /
CIP Engineering PW-001
Capital Improvement Projects (CIP):

MAINTENANCE-ONLY PROJECTS (Painting,
Potholing, Signal Synchronization, Slurry
Seal, Re-Roof, etc. - No change in
Infrastructure Configuration)
All Final Records (Plans, RFP / Specifications /
Addenda, Successful Proposal, Change
Orders, Notice of Completion, Photos, etc.)
Completion +
5 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Statute of Limitations for Errors &
Omissions not applicable; Some grant
funding agencies require audits; Statute
of Limitations: Contracts & Spec's=4
years, CCP §337 et. seq., GC §34090
Public Works /
CIP Engineering PW-002
Capital Improvement Projects (CIP):

Administration File
Project Administration, Certified Payrolls,
Certificate of Compliance, Construction
Manager's Logs, Correspondence, Costs,
Estimates, Daily Inspections, Insurance
Certificates, Project Schedules, Public
Relations, Meeting Agendas / Minutes, Monthly
Reports, Notices, Real Estate Appraisals, RFIs /
RFQs , Safety, SWPPP / WPCP, etc.

Completion +
10 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., GC §34090
Public Works /
CIP Engineering PW-002.5
Capital Improvement Projects (CIP): Pending
Notice of Completion File
Preliminary Notices, Stop Work Notices, etc.

Upon
Issuance of
Notice of
Completion
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Content does not
have a Substantive impact on the
Conduct of the Public's business because
all subcontractors and materials suppliers
are paid prior to the issuance of the
Notice of Completion; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1038 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(CIP Engineering, Environmental Services, Maintenance (Fleet, Streets), Traffic Eng, Transit) Page PW-2
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
CIP Engineering PW-003
Capital Improvement Projects (CIP):

Permanent File
Plans, RFP / Specifications / Addenda,
Successful Proposal, Change Orders, EIRs,
Negative Declarations, Categorical Exemptions,
Materials Testing Reports, Grading Permits,
Hazardous Materials, Notice of Completion,
Photos, Record Drawings Soils Reports,
Studies, Submittals, Surveys, etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); CCP §337
et. seq., GC §34090
Public Works /
CIP Engineering PW-004
Design / Construction Standards - Authored by
the City for Construction of City Infrastructure
(CIP / Land Development)
P
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
CIP Engineering PW-005
Drawings, Maps, / Record Drawings, LargeFormat Drawings, Survey Record Maps, Capital Improvement Project "As-Built"
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Drafts should be destroyed; GC §34090
City Clerk PW-006
Easements, Deeds, Right of Ways,
Abandonments / Vacation, Liens / Lien
Releases
P
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department Preference; GC §34090 et
seq.

Public Works /
CIP Engineering PW-007
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA - Where Engineering is the
Lead
Correspondence / staff notes that provide
insight into the project / the agency’s CEQA
compliance with respect to the project
Project
Approval or
Denial
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (valves are
exercised every year); GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1039 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(CIP Engineering, Environmental Services, Maintenance (Fleet, Streets), Traffic Eng, Transit) Page PW-3
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
CIP Engineering PW-009
IRWMP (Integrated Regional Water
Management Plan) , UWMP (Urban Water
Management Plan) - Plans, Reports, Monitoring
Reports
P
Mag,
Mfr, OD,
Ppr
S / I Yes - After
QC & OD Department preference; GC §34090
Public Works /
CIP Engineering PW-010 Master Plans, Long Range Facility Plans, Watershed Plans P Mag,
Mfr, OD,
Ppr
S / I Yes - After
QC & OD Department preference; GC §34090
Public Works /
CIP Engineering PW-011 Sewer Capacity Studies / Reports P Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
CIP Engineering PW-012 Surveys, Record of Survey P Yes (all) Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
Public Works /
CIP Engineering PW-013 Water Supply Assessments, Studies, Reports / Stream Studies / Flow / Water Planning Studies P Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090

PUBLIC WORKS / ENVIRONMENTAL SERVICES
Public Works /
Environmental
Services
PW-014 AQMD Permits - for Generators, etc. Issue Date + 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 40 CFR 70.6; GC §34090
Public Works /
Environmental
Services
PW-015 Generator Operation Logs / Inspections 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
AQMD Rule 1470; Form 400–E–13a
instructions; GC §34090
Lead Dept. PW-016 Pressure Vessel Certifications / Permits (Air Compressors, Propane, etc.)
Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC §34090 et.
seq.

Public Works /
Environmental
Services
PW-017 Storm Drain System Maintenance (Slip Lining,
etc.) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1040 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(CIP Engineering, Environmental Services, Maintenance (Fleet, Streets), Traffic Eng, Transit) Page PW-4
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Environmental
Services
PW-018 Stormwater Illicit Discharges 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for a minimum of 3 years; 40
CFR 122.41(j)(2); SWRCB Order 2006-
03; 40 CFR §§122.21, 122.41, 122.44;
GC §34090
Public Works /
Environmental
Services
PW-019
Stormwater Inspections (Business Inspections,
O&M related inspections, / Development
Inspections)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Federal mandate
is 3 years; SWRCB Order 2006-03; 40
CFR §§122.21, 122.41, 122.44; GC
§34090
Public Works /
Environmental
Services
PW-020 Stormwater: NPDES Annual Reports 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Federal mandate
is 3 years; SWRCB Order 2006-03; 40
CFR §§122.21, 122.41, 122.44; GC
§34090
Public Works /
Environmental
Services
PW-021 Stormwater: NPDES Permits / MS-4 Permits Expiration + 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Federal mandate
is 3 years; SWRCB Order 2006-03; 40
CFR §§122.21, 122.41, 122.44; GC
§34090

PUBLIC WORKS / MAINTENANCE SERVICES / FLEET
Public Works /
Maintenance /
Fleet
PW-022
Fleet - Pre-Trip Inspections / Vehicle Safety
Checks / Daily Vehicle Inspections / Daily
Equipment Checks
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090; 13 CCR 1234(c)
Public Works /
Maintenance /
Fleet
PW-023 Fleet - Tire Disposal / Waste Manifests 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 14 CCR 18459.3; GC §34090
Public Works /
Maintenance /
Fleet
PW-024 Fleet - Used Oil Disposal Manifests 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
22 CCR 66266.130(c)(5), H&S
§25250.18(b), 25250.19(a)(3) et seq.

Page 1041 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(CIP Engineering, Environmental Services, Maintenance (Fleet, Streets), Traffic Eng, Transit) Page PW-5
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Maintenance /
Fleet
PW-025
Fleet - Vehicle / Equipment History Files
Maintenance, Brakes, Smog Certificates, etc.

Disposal of
Vehicle or
Equipment +
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; If a motor
carrier, required for 18 months after
vehicle is sold; CHP requires life of
vehicle; OSHA requires 1 year; 8 CCR §
3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR
396.3; CCP §337 et. seq., 3 CCR 1234(f);
GC §34090
Public Works /
Maintenance /
Fleet
PW-026 Fleet Management Database
Indefinite -
Disposal of
Vehicle or
Equipment +
2 years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Data is interrelated; GC §34090
Lead Dept. PW-027 Operations / Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Public Works /
Maintenance /
Fleet
PW-028
Regulatory Certifications, Inspections, Permits, /
Reports (Healy Vapor Recovery, Leak Rate /
Cracking Pressure Test Permit, Monitoring
System Certification, Overfill Prevention
Equipment Inspection Report, Secondary
Containment Testing Report, etc.)
3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Lead Dept. PW-029
Material Safety Data Sheet (MSDS) / Safety
Data Sheet (SDS) / Chemical Use Report Form
/ records of the chemical / substance / agent,
where / when it was used
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Previous SDS / MSDS may be obtained
from a service; SDS / MSDS may be
destroyed as long as a record of the
chemical / substance / agent, where &
when it was used is maintained for 30
years; Applies to qualified employers;
Claims can be made for 30 years for toxic
substance exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1042 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(CIP Engineering, Environmental Services, Maintenance (Fleet, Streets), Traffic Eng, Transit) Page PW-6
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS / MAINTENANCE SERVICES / STREETS
Lead Dept. PW-030 Herbicide / Pesticide Application Forms 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (agricultural
pesticide records are required for 2
years); GC §34090; 3 CCR 6624(g), 7
CFR 110.3(d)
Lead Dept. PW-031 Operations / Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Lead Dept. PW-032
Material Safety Data Sheet (MSDS) / Safety
Data Sheet (SDS) / Chemical Use Report Form
/ records of the chemical / substance / agent,
where / when it was used
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Previous SDS / MSDS may be obtained
from a service; SDS / MSDS may be
destroyed as long as a record of the
chemical / substance / agent, where &
when it was used is maintained for 30
years; Applies to qualified employers;
Claims can be made for 30 years for toxic
substance exposures; 8 CCR
3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
Public Works /
Maintenance /
Streets
PW-033 Street Light Maintenance 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Maintenance /
Streets
PW-034 Street Sweeping Tonnage Reports 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Federal mandate
is 3 years; SWRCB Order 2006-03; 40
CFR §§122.21, 122.41, 122.44; GC
§34090
Public Works /
Maintenance /
Streets
PW-035 Streets - Sidewalk Maintenance, Grinding,
Asphalt Ramping (Logs / Forms) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1043 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(CIP Engineering, Environmental Services, Maintenance (Fleet, Streets), Traffic Eng, Transit) Page PW-7
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. PW-036 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; EPA FAQs
recommend Life of the Tank; applies to
both Tier I and Tier II Tanks; (Tier II tanks
are required to have an integrity test
every 20 years); GC §34090
Division
Providing
Service / Work
PW-037
Work Orders / Service Requests / Service
Orders - CRM / CMMS DATABASE
(Computerized Maintenance Management
System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
PW-038
Work Orders / Service Requests / Service
Orders - All Information Entered in CRM /
CMMS Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
PW-039
Work Orders / Service Requests / Service
Orders - NOT entered in CRM / CMMS
Database (/ partial information entered into
CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
May contain sewer records, which are
required for 5 years; SWRCB Order 2022-
0103-DWQ; CCP §§338 et seq., 340 et
seq., 342, GC §34090

PUBLIC WORKS / TRAFFIC ENGINEERING
Public Works /
Traffic
Engineering
PW-040 Traffic Calming Requests (Speed Humps, Red
Curbs, Stop Signs, etc.) 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
State or Police
Dept. PW-041 Traffic Collision Reports / SWTRS
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD copies; GC §34090.7
Public Works /
Traffic
Engineering
PW-042 Traffic Counts / Traffic Studies 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1044 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(CIP Engineering, Environmental Services, Maintenance (Fleet, Streets), Traffic Eng, Transit) Page PW-8
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk PW-043 Traffic Speed Surveys (certified by City Council Resolution)
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Presented to the City Council in the
Council Agenda Packet; GC §34090.7
Public Works /
Traffic
Engineering
PW-044 Traffic Stop Sign Warrants 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Public Works /
Traffic
Engineering
PW-045 Transportation Plans / Master Plans P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090

PUBLIC WORKS / TRANSPORTATION
Public Works /
Transportation PW-046 Applications for Service (Commuter Shuttles, Dial-a-Ride, etc.) Expiration +
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC § 34090
Public Works /
Transportation PW-047 Bus / Vehicle Procurement
Disposal of
Vehicle + 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; If a motor carrier,
required for 18 months after vehicle is
sold; CHP requires life of vehicle; OSHA
requires 1 year; 8 CCR § 3203(b)(1); 49
CFR 396.21(b)(1); 49 CFR 396.3(c); CCP
§337 et. Seq., GC §34090
Public Works /
Transportation PW-048 Daily Safety Checks / Pre-Starts / Commercial Vehicle Prestarts (Transportation Only) 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; If a motor carrier,
required for 3 and 14 months; 49 CFR
396.11(c)(2); 49 CFR 396.21(b)(1); GC
§§ 34090
Public Works /
Transportation PW-049
Dispatch System / Route Match / Dial-a-Ride /
Mini-Bus / Door-to-Door Database (Route
Match)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §§ 34090
Public Works /
Transportation PW-050 Licenses / Permits (to Operate Public Transportation) Expiration +
2 years
Yes (until
expiration)
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §§ 34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1045 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(CIP Engineering, Environmental Services, Maintenance (Fleet, Streets), Traffic Eng, Transit) Page PW-9
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Transportation PW-051 Manifests / Passenger Manifests / Passenger Counts / Trip Sheets 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Consistent with
accounts receivable; GC §§ 34090
Public Works /
Transportation PW-052 Recordings - Video Recordings: Exterior / Interior of Vehicles
When No
Longer
Required
Mag No forward-facing videos; Records public
activities; GC §34090 .6
Public Works /
Transportation PW-053 Reports from Drivers / Driver's Reports 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Consistent with
other safety requirements; GC §§ 34090
Public Works /
Transportation PW-054 Schedules - Transportation
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts / content not
substantive (the Time Sheet is the final
record); GC § 34090 et seq.

Public Works /
Transportation PW-055 Transit Ridership, Reports (contracted) 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1046 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-1
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

UTILITIES / ELECTRIC UTILITY
Utilities / Lead
Div. UT-001 Confined Space Entries / Hot Work Permits 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6) GC §34090
Utilities / Electric
Utility UT-002 Drawings / As-Builts / Record Drawings - (Electricity) P Yes Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; 18 CFR 125.2 &
125.3; GC §34090
City Clerk UT-003 Easements / Utility Easements P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (copies); GC
§34090.7
Utilities / Electric
Utility UT-004
Electric Utility Regulatory Agency Audits: CEC,

CFTC, CPUC, DOE, EPA, FERC, NERC,
NPDES, WECC, etc.
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Utilities / Electric
Utility UT-005
Electric Utility Regulatory Agency Compliance
Reports / Confirmations: , CEC, CFTC,

CPUC, DOE, EPA, FERC, NERC, NPDES,
WECC, etc.
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Utilities / Electric
Utility UT-006
Electric Utility Regulatory Agency
Correspondence:

CEC, CFTC, CPUC, DOE, EPA, FERC, NERC,
NPDES, WECC, etc.

Minimum 10
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Utilities / Electric
Utility UT-007
Electric Utility Regulatory Agency Inspections:
,

CEC, CFTC, CPUC, DOE, EPA, FERC, NERC,
NPDES, WECC, etc.
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Utilities / Lead
Div. UT-008 Generator Operation Logs / Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
AQMD Rule 1470; Form 400–E–13a
instructions; GC §34090
Utilities / Lead
Div. UT-009 Lockout/Blockout - Lockout/Tagout 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Cal/OSHA requests 3 years of documents
during audits; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1047 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-2
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. UT-010 Operations / Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Lead Dept. UT-011 Pressure Vessel Certifications / Permits (Air Compressors, Propane, etc.)
Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et. seq.

Utilities / Lead
Div. UT-012 Underground Service Alerts (USAs) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; EPA FAQs
recommend Life of the Tank; applies to
both Tier I and Tier II Tanks; (Tier II tanks
are required to have an integrity test
every 20 years); GC §34090
Division
Providing
Service / Work
UT-013
Work Orders / Service Requests / Asset
Management / Service Orders - CRM / CMMS
DATABASE (Computerized Maintenance
Management System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
UT-014
Work Orders / Service Requests / Asset
Management / Service Orders - All
Information Entered in CRM / CMMS
Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
UT-015
Work Orders / Service Requests / Asset
Management / Service Orders - NOT entered
in CRM / CMMS Database (/ partial
information entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
May contain sewer records, which are
required for 5 years; SWRCB Order 2022-
0103-DWQ; CCP §§338 et seq., 340 et
seq., 342, GC §34090
UTILITIES / MAINTENANCE / ABOVE-GROUND UTILITIES (Maintenance Planning) CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1048 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-3
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Utilities / AboveGround Utilities
(Maintenance
Planning)
UT-016
Aboveground Diesel Fuel Storage Tanks
(Agency Owned)
Spill Prevention Control / Countermeasures
(SPCC), Inspections, Integrity Testing,
Maintenance, Repairs
Life of the
Tank
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; EPA FAQs
recommend Life of the Tank; applies to
both Tier I and Tier II Tanks; (Tier II tanks
are required to have an integrity test
every 20 years); GC §34090
Utilities / AboveGround Utilities
(Maintenance
Planning)
UT-017 Maintenance Planning Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (becomes
budgets, CIP projects, other records); GC
§34090
UTILITIES / MAINTENANCE / ABOVE-GROUND UTILITIES (Sewer) Utilities / Lead
Div. UT-018 Confined Space Entries / Hot Work Permits 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6) GC §34090
Utilities / Lead
Div. UT-019 Lockout/Blockout - Lockout/Tagout 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Cal/OSHA requests 3 years of documents
during audits; GC §34090
Lead Dept. UT-020 Operations / Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Division
Providing
Service / Work
UT-021
Work Orders / Service Requests / Asset
Management / Service Orders - CRM / CMMS
DATABASE (Computerized Maintenance
Management System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
UT-022
Work Orders / Service Requests / Asset
Management / Service Orders - All
Information Entered in CRM / CMMS
Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1049 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-4
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Division
Providing
Service / Work
UT-023
Work Orders / Service Requests / Asset
Management / Service Orders - NOT entered
in CRM / CMMS Database (/ partial
information entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
May contain sewer records, which are
required for 5 years; SWRCB Order 2022-
0103-DWQ; CCP §§338 et seq., 340 et
seq., 342, GC §34090
UTILITIES / MAINTENANCE / ABOVE-GROUND UTILITIES (Water) Utilities / Lead
Div. UT-024 Confined Space Entries / Hot Work Permits 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6) GC §34090
Utilities / Lead
Div. UT-025 Lockout/Blockout - Lockout/Tagout 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Cal/OSHA requests 3 years of documents
during audits; GC §34090
Lead Dept. UT-026 Operations / Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Division
Providing
Service / Work
UT-027
Work Orders / Service Requests / Asset
Management / Service Orders - CRM / CMMS
DATABASE (Computerized Maintenance
Management System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
UT-028
Work Orders / Service Requests / Asset
Management / Service Orders - All
Information Entered in CRM / CMMS
Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 1050 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-5
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Division
Providing
Service / Work
UT-029
Work Orders / Service Requests / Asset
Management / Service Orders - NOT entered
in CRM / CMMS Database (/ partial
information entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
May contain sewer records, which are
required for 5 years; SWRCB Order 2022-
0103-DWQ; CCP §§338 et seq., 340 et
seq., 342, GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1051 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-6
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

UTILITIES / MAINTENANCE / ELECTRIC
Utilities /
Maintenance /
Electric Utility
UT-030
Capital Improvement Projects (CIP):

ADMINISTRATION File (Where Utilities is the
Lead - Electric Distribution Facilities)
Project Administration, Certified Payrolls,
Community Outreach / Notifications, Project
Schedules, Progress meetings, Punch Lists,
Real Estate Appraisals, RFIs / Responses,
Temporary Easements, Construction Manager's
Logs, Daily Inspections, Daily Logs,
Stormwater compliance, etc.

Completion +
10 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Some grant
funding agencies require audits; Statute
of Limitations for Errors & Omissions is
10 years; Statute of Limitations:

Contracts & Spec's=4 years, Wrongful
Death=comp. + 5 years,
Developers=comp. + 10 years; CCP
§337 et. seq., GC §34090
Utilities /
Maintenance /
Electric Utility
UT-031
Capital Improvement Projects (CIP):

PERMANENT File / Scanned Records (Where
Utilities is the Lead - Electric Distribution
Facilities)
Specifications / RFP / Addenda, Agreement /
Contract, Successful Proposal, Change Orders,
Geotechnical Studies / Reports, Operations /
Maintenance Manuals (O&M Manuals,)
Materials Testing Reports, Grading Permits,
Hazardous Materials Plans, Notice of
Completion, Photos, Soil Reports, Studies,
Submittals, Surveys, etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes; GC
§34090
Utilities /
Maintenance /
Projects
UT-032 Drawings / As-Builts / Record Drawings -
(Electric Distribution Facilities) P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; 18 CFR 125.2 &
125.3; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1052 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-7
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

UTILITIES / MAINTENANCE / PROJECTS
Utilities /
Maintenance /
Projects
OR
Construction
UT-033
Capital Improvement Projects (CIP):

ADMINISTRATION File (Where Utilities is the
Lead - Water / Wastewater Facilities)
Project Administration, Certified Payrolls,
Community Outreach / Notifications, Project
Schedules, Progress meetings, Punch Lists,
Real Estate Appraisals, RFIs / Responses,
Temporary Easements, Construction Manager's
Logs, Daily Inspections, Daily Logs,
Stormwater compliance, etc.

Completion +
10 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Some grant
funding agencies require audits; Statute
of Limitations for Errors & Omissions is
10 years; Statute of Limitations:

Contracts & Spec's=4 years, Wrongful
Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., GC §34090
Utilities /
Maintenance /
Projects
UT-034
Capital Improvement Projects (CIP):

PERMANENT File / Scanned Records
(Where Utilities is the Lead - Water /
Wastewater Facilities)
Specifications / RFP / Addenda, Agreement /
Contract, Successful Proposal, Change Orders,
Geotechnical Studies / Reports, Operations /
Maintenance Manuals (O&M Manuals,)
Materials Testing Reports, Grading Permits,
Hazardous Materials Plans, Notice of
Completion, Photos, Soil Reports, Studies,
Submittals, Surveys, etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes; GC
§34090
Utilities /
Maintenance /
Projects
UT-035 Drawings / As-Builts / Record Drawings -
(Water / Wastewater Facilities) P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 1053 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-8
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

UTILITIES / MAINTENANCE / UNDERGROUND UTILITY (Construction) Utilities /
Maintenance /
Underground
Utilities
UT-036
Capital Improvement Projects (CIP):

ADMINISTRATION File (Where Utilities is the
Lead - Underground Projects)
Project Administration, Certified Payrolls,
Community Outreach / Notifications, Project
Schedules, Progress meetings, Punch Lists,
Real Estate Appraisals, RFIs / Responses,
Temporary Easements, Construction Manager's
Logs, Daily Inspections, Daily Logs,
Stormwater compliance, etc.

Completion +
10 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Some grant
funding agencies require audits; Statute
of Limitations for Errors & Omissions is
10 years; Statute of Limitations:

Contracts & Spec's=4 years, Wrongful
Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., GC §34090
Utilities /
Maintenance /
Underground
Utilities
UT-037
Capital Improvement Projects (CIP):

PERMANENT File / Scanned Records
(Where Utilities is the Lead - Underground
Projects)
Specifications / RFP / Addenda, Agreement /
Contract, Successful Proposal, Change Orders,
Geotechnical Studies / Reports, Operations /
Maintenance Manuals (O&M Manuals,)
Materials Testing Reports, Grading Permits,
Hazardous Materials Plans, Notice of
Completion, Photos, Soil Reports, Studies,
Submittals, Surveys, etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes; GC
§34090
Utilities / Lead
Div. UT-038 Confined Space Entries / Hot Work Permits 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6) GC §34090
Utilities /
Maintenance /
Underground
Utilities
UT-039 Drawings / As-Builts / Record Drawings -
(Underground Utilities) P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 1054 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-9
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Utilities / Lead
Div. UT-040 Lockout/Blockout - Lockout/Tagout 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Cal/OSHA requests 3 years of documents
during audits; GC §34090
Lead Dept. UT-041 Operations / Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Utilities / Lead
Div. UT-042 Underground Service Alerts (USAs) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; EPA FAQs
recommend Life of the Tank; applies to
both Tier I and Tier II Tanks; (Tier II tanks
are required to have an integrity test
every 20 years); GC §34090
Division
Providing
Service / Work
UT-043
Work Orders / Service Requests / Asset
Management / Service Orders - CRM / CMMS
DATABASE (Computerized Maintenance
Management System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
UT-044
Work Orders / Service Requests / Asset
Management / Service Orders - All
Information Entered in CRM / CMMS
Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
UT-045
Work Orders / Service Requests / Asset
Management / Service Orders - NOT entered
in CRM / CMMS Database (/ partial
information entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
May contain sewer records, which are
required for 5 years; SWRCB Order 2022-
0103-DWQ; CCP §§338 et seq., 340 et
seq., 342, GC §34090
UTILITIES / MAINTENANCE / UNDERGROUND UTILITY (Sewer)
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1055 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-10
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Utilities /
Maintenance /
Underground
Utility / Sewer
UT-046 CCTV Videos of Sewer Lines Minimum 4
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD City is on a 4 year cycle; GC §34090
Utilities / Lead
Div. UT-047 Confined Space Entries / Hot Work Permits 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6) GC §34090
Utilities / Lead
Div. UT-048 Lockout/Blockout - Lockout/Tagout 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Cal/OSHA requests 3 years of documents
during audits; GC §34090
Lead Dept. UT-049 Operations / Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Utilities /
Maintenance /
Underground
Utility / Sewer
UT-050 Sanitary Spills / Overflows (SSOs) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for a minimum of 5 years;
SWRCB Order 2022-0103-DWQ; 40
CFR 122.41(j)(2); GC §34090
Utilities / Lead
Div. UT-051 Underground Service Alerts (USAs) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; EPA FAQs
recommend Life of the Tank; applies to
both Tier I and Tier II Tanks; (Tier II tanks
are required to have an integrity test
every 20 years); GC §34090
Division
Providing
Service / Work
UT-053
Work Orders / Service Requests / Asset
Management / Service Orders - CRM / CMMS
DATABASE (Computerized Maintenance
Management System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
UT-054
Work Orders / Service Requests / Asset
Management / Service Orders - All
Information Entered in CRM / CMMS
Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 1056 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-11
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Division
Providing
Service / Work
UT-055
Work Orders / Service Requests / Asset
Management / Service Orders - NOT entered
in CRM / CMMS Database (/ partial
information entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 1057 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-12
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

UTILITIES / MAINTENANCE / UNDERGROUND UTILITY (Water)
Utilities / Lead
Div. UT-056 Confined Space Entries / Hot Work Permits 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6) GC §34090
Utilities / Lead
Div. UT-057 Lockout/Blockout - Lockout/Tagout 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Cal/OSHA requests 3 years of documents
during audits; GC §34090
Lead Dept. UT-058 Operations / Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Utilities / Lead
Div. UT-059 Underground Service Alerts (USAs) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; EPA FAQs
recommend Life of the Tank; applies to
both Tier I and Tier II Tanks; (Tier II tanks
are required to have an integrity test
every 20 years); GC §34090
Division
Providing
Service / Work
UT-061
Work Orders / Service Requests / Asset
Management / Service Orders - CRM / CMMS
DATABASE (Computerized Maintenance
Management System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
UT-062
Work Orders / Service Requests / Asset
Management / Service Orders - All
Information Entered in CRM / CMMS
Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
UT-063
Work Orders / Service Requests / Asset
Management / Service Orders - NOT entered
in CRM / CMMS Database (/ partial
information entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 1058 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-13
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

UTILITIES / OPERATIONS / REGULATORY COMPLIANCE
Utilities /
Operations /
Regulatory
Compliance
UT-065 Consumer Confidence Report - Annual Water
Quality Report (Potable Water) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; State law
requires 12 years, federal 10 years; 22
CCR §§ 64400.25; 64470, 64483(g), 40
CFR 141.33(a); 40 CFR 141.91 40 CFR
141.33(a); GC §34090
Utilities /
Operations /
Regulatory
Compliance
UT-066
Customer Concerns / Customer Complaints:

Odor / Taste / Visual Complaints
(Correspondence regarding Potable Water)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
5 years is required in State and Federal
law for any complaints; 40 CFR
122.41(j)(2) & 40 CFR 141.33(b); 22 CCR
64470(a)
Utilities /
Operations /
Regulatory
Compliance
UT-067
Electric Utility Regulatory Agency Licenses /
Permits: , CEC, CFTC, CPUC, DOE, EPA,
FERC, NERC, NPDES, WECC, etc.

P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Utilities /
Operations /
Regulatory
Compliance
UT-068 Lab Reports / Chains of Custody:

Groundwater, Surface Water
Minimum 10
years
Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Department Preference; 40 CFR
141.405(b); GC §34090
Utilities /
Operations /
Regulatory
Compliance
UT-069 Lab Reports / Chains of Custody: Potable
Water Bacteriological / Organics
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Department Preference; 40 CFR
141.33(a) and (b)(1); 22 CCR §64470
Utilities /
Operations /
Regulatory
Compliance
UT-070
Lab Reports / Chains of Custody: Potable
Water Chemical (Includes Chlorine Residuals,
Disinfectant Residuals, Disinfection Byproducts,
/ Disinfection Byproduct Precursors)
Minimum 10
years
Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Department preference (10 years is
required); 40 CFR 141.33(a); 22 CCR
§§64470, 64537, 64692
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1059 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-14
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Utilities /
Operations /
Regulatory
Compliance
UT-071 Lab Reports / Chains of Custody: Potable
Water Lead / Copper
Minimum 12
years
OR 2
Compliance
Cycles,
whichever is
longer
Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Required for 12 years or 2 compliance
cycles; 22 CCR 64400.25; 22 CCR
§64470; 22 CCR 64690.80; 40 CFR
141.33(a); 40 CFR 141.91
Utilities /
Operations /
Regulatory
Compliance
UT-072 Lab Reports / Chains of Custody: Wastewater,
Pretreatment
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Department Preference; Consistent with
Bacteriological and Organics for Potable
Water; GC §34090
Utilities /
Operations /
Regulatory
Compliance
UT-073 NPDES Permits Expiration +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; City's permit
requires 5 years (Federal mandate is 3
years); 40 CFR §§122.21, 122.41,
122.44; CCP §337 et seq.

Utilities /
Operations /
Regulatory
Compliance
UT-074 NPDES Reports 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; City's permit
requires 5 years (Federal mandate is 3
years0; 40 CFR §§122.21, 122.41,
122.44
Utilities /
Operations /
Regulatory
Compliance
UT-075 Operating Permits - Water, Wastewater P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Utilities /
Operations /
Regulatory
Compliance
UT-076
Material Safety Data Sheet (MSDS) / Safety
Data Sheet (SDS) / Chemical Use Report Form
/ records of the chemical / substance / agent,
where / when it was used
30 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 1060 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-15
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Utilities /
Operations /
Regulatory
Compliance
UT-078
Vulnerability Assessment / Emergency
Response Plan / Risk / Resilience Assessment /
Hazard Mitigation Plan
When
Superseded -
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Confidential; 42 USC 300i-2(c); GC
§34090 et seq.

UTILITIES / OPERATIONS / SCADA
Utilities / SCADA UT-079 SCADA Database (Electricity, Water, Wastewater)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; GC §34090

UTILITIES / OPERATIONS / WATER OPERATIONS
Utilities /
Operations /
Water
Operations
UT-079.5 Backflow Tests / Cross-Connection Testing 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; exceeds
SWRCB Cross-Connection Control Policy
Handbook Section 3.5.1 requires records
be retained for the previous three
calendar years,; GC §34090
Utilities /
Operations /
Water
Operations
UT-080
Capital Improvement Projects (CIP):

ADMINISTRATION File - (Where Utilities is the
Lead - Water Projects)
Project Administration, Certified Payrolls,
Community Outreach / Notifications, Project
Schedules, Progress meetings, Punch Lists,
Real Estate Appraisals, RFIs / Responses,
Temporary Easements, Construction Manager's
Logs, Daily Inspections, Daily Logs, etc.

Completion +
10 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Some grant
funding agencies require audits; Statute
of Limitations for Errors & Omissions is
10 years; Statute of Limitations:

Contracts & Spec's=4 years, Wrongful
Death=comp. + 5 years,
Developers=comp. + 10 years; CCP
§337 et. seq., GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1061 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-16
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Utilities /
Operations /
Water
Operations
UT-081
Capital Improvement Projects (CIP):

PERMANENT File / Scanned Records - (Where
Utilities is the Lead - Water Projects)
Specifications / RFP / Addenda, Agreement /
Contract, Successful Proposal, Change Orders,
Geotechnical Studies / Reports, Operations /
Maintenance Manuals (O&M Manuals,)
Materials Testing Reports, Hazardous Materials
Plans, Notice of Completion, Photos, Soil
Reports, Studies, Submittals, Surveys, etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes; CCP
§337 et. seq., GC §34090
Utilities / Lead
Div. UT-082 Confined Space Entries / Hot Work Permits 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) & (e)(6); 29 CFR
1910.146(e)(6) GC §34090
Utilities /
Operations /
Water
Operations
UT-083 Drawings / As-Builts / Record Drawings -
(Water Projects P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; 18 CFR 125.2 &
125.3; GC §34090
Utilities /
Operations /
Water
Operations
UT-084 FOG (Fats, Oil / Grease) Inspections /
Pretreatment Annual / Quarterly Reports 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41; 40 CFR 403.12
Utilities / Lead
Div. UT-085 Generator Operation Logs / Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
AQMD Rule 1470; Form 400–E–13a
instructions; GC §34090
Utilities / Lead
Div. UT-086 Lockout/Blockout - Lockout/Tagout 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 1062 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-17
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. UT-087 Operations / Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC §34090 et.
seq.

Lead Dept. UT-088 Pressure Vessel Certifications / Permits (Air Compressors, Propane, etc.)
Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et. seq.

Utilities /
Operations /
Water
Operations,
Operations
UT-089 Public Notices - Potable Water (Tier 1, 2, / 3) 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (5 years is
required); GC §34090, 22 CCR §64470
Utilities /
Operations /
Water
Operations,
Operations
UT-090 Reservoirs: Dive Videos 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Department preference (covers 2
mandated cycles); GC §34090
Utilities /
Operations /
Water
Operations,
Operations
UT-091 Reservoirs: Flushing, Disinfection / Cleaning 3 years Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Flushing, Disinfection, Inspection and
Cleaning is required for 3 years; 22 CCR
§64604(c); GC §34090
Utilities /
Operations /
Water
Operations,
Operations
UT-092 Reservoirs: Inspection Reports, Maintenance
Records P
Mag,
Mfr, OD,
Ppr
S / I Yes - After
QC & OD Department preference; GC §34090
Utilities /
Operations /
Water
Operations,
Operations
UT-093 Sanitary Surveys of Drinking Water Systems 10 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 22 CCR §64470; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1063 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-18
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Utilities /
Operations /
Water
Reclamation
UT-094 Sewer Odor Complaints / Gas Detection
Results / Investigations 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Utilities /
Operations /
Water
Reclamation
UT-095
Sewer System Management Plans (SSMP) /
Audits / Sanitary Spills Overflow Prevention
Plan (SSOPP) / Sanitary Sewer Overflow
Response Plan
Superseded
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; SSMPs are
required to be retained 5 years and
updated every 6 years; SSOs are
required for a minimum of 5 years; 40
CFR 122.41(j)(2); SWRCB General Order
2022-0103-DWQ; GC §34090
Utilities / Lead
Div. UT-096 Underground Service Alerts (USAs) / Dig Alerts 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; EPA FAQs
recommend Life of the Tank; applies to
both Tier I and Tier II Tanks; (Tier II tanks
are required to have an integrity test
every 20 years); GC §34090
Utilities /
Operations /
Water
Operations,
Operations
UT-097 Water Production Reads / Reports (to State
DHS / DWR) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Meets California
Department of Health requirements (3
years); GC §34090
City Clerk UT-098 Water Supply Agreements
Copies -
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Send originals to City Clerk; GC §34090.7
Utilities /
Operations /
Water
Operations
UT-099 Well Permits P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Utilities /
Operations /
Water
Operations
UT-100 Wells / Well History (including abandoned /
destroyed wells) P
Mag,
Mfr, OD,
Ppr
S / I Yes - After
QC & OD Department preference; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1064 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-19
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Division
Providing
Service / Work
UT-101
Work Orders / Service Requests / Asset
Management / Service Orders - CRM / CMMS
DATABASE (Computerized Maintenance
Management System)
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases where
sewer records may be stored are required
for 5 years; SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340 et seq.,
342, GC §34090
Division
Providing
Service / Work
UT-102
Work Orders / Service Requests / Asset
Management / Service Orders - All
Information Entered in CRM / CMMS
Database
(Paper drafts)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
UT-103
Work Orders / Service Requests / Asset
Management / Service Orders - NOT entered
in CRM / CMMS Database (/ partial
information entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a
copy)
5 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
May contain sewer records, which are
required for 5 years; SWRCB Order 2022-
0103-DWQ; CCP §§338 et seq., 340 et
seq., 342, GC §34090
UTILITIES / UTILITIES BILLING / ADMINISTRATION (see City-Wide) Utilities / Utility
Billing /
Administration
UT-103.5
Rate Study documentation (data request,
financial reports, customer / consumption
reports) / Rate model
After
Approval of
New Rate
Study
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Preliminary
drafts not retained in the ordinary course
of business; GC §34090
UTILITIES / UTILITIES BILLING / CUSTOMER CARE (Billing) Utilities / Utility
Billing /
Customer Care
(Billing)
UT-104 Utility Billing Database (CIS)
Includes EMS Subscriptions
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data Fields / Records are interrelated;
GC §34090
Utilities / Utility
Billing /
Customer Care
(Billing)
UT-105 Bankruptcies - NOT pursued
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts not retained in the
ordinary course of business; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1065 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-20
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Utilities / Utility
Billing /
Customer Care
(Billing)
UT-106 Bankruptcies - Where a claim is filed 7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (negative
information remains on credit ratings for 7
years); GC §34090
(Bank) UT-107
Checks deposited to Bank (City scans them for
the Bank, rather than physically taking the
checks to the bank to deposit them.)
Follow Bank
Instructions
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
These are bank instruments, and not City
records; per bank agreement.

Utilities / Utility
Billing /
Customer Care
(Billing)
UT-108 Collection Agency Assignments / Unpaid
Accounts 7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Negative credit
information remains on credit reports for
7 - 10 years; Meets auditing standards;
City does not Lien property (Liens are
good for 10 years from recording date,
and may be extended by re-recording
lien); WC 36729; GC §34090
Utilities / Utility
Billing /
Customer Care
(Billing)
UT-109 Lifeline Program / Reduced Rates (Application
only) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to meet auditing
standards; GC §34090
Utilities / Utility
Billing /
Customer Care
(Billing)
UT-110 Meter Change Orders / On / Off Orders
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference (Copies); GC
§34090.7
Utilities / Utility
Billing /
Customer Care
(Billing)
UT-111 Payment Stubs / Water Receipts / Utility
Receipts (when payment is submitted)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary Documents - payments can
be made without including the stub; GC
§34090 et seq.

Utilities / Utility
Billing /
Customer Care
(Billing)
UT-112 Variance Adjustments 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to meet auditing
standards; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1066 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-21
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Utilities / Utility
Billing /
Customer Care
(Billing)
UT-113 Water Billing: Appeals - Payment Delinquency /
Impending Discontinuation
Final
Decision + 2
years
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Documented or attached to Customer
Record in database GC §34090; H&S
§116908
Utilities / Utility
Billing /
Customer Care
(Billing)
UT-114
Water Billing: Non-payment Notices / Notice of
Payment Delinquency / Impending
Discontinuation
When No
Longer
Required
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Documented or attached to Customer
Record in database GC §34090; H&S
§116908
Utilities / Utility
Billing /
Customer Care
(Billing)
UT-115 Water Billing: NSF Checks / Adjustments to
Customer accounts
When No
Longer
Required
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Documented or attached to Customer
Record in database GC §34090; H&S
§116908
Utilities / Utility
Billing /
Customer Care
(Billing)
UT-116 Water Billing: Payment Plans: Amortization,
Alternative Payment Plans, Deferrals, etc.

Expiration or
Completion
of Payment
Plan
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Documented or attached to Customer
Record in database GC §34090; H&S
§116910
Utilities / Utility
Billing /
Customer Care
(Billing)
UT-117 Water Billing: Policy on Discontinuation of
Residential Service for Nonpayment
When
Superseded;
Minimum 2
years
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Must post to Website; H&S §116906; GC
§34090
Utilities / Utility
Billing /
Customer Care
(Billing)
UT-118 Water Billing: Report of Annual
Discontinuations of Residential Service
Minimum 2
years
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Must post to Website; H&S §116918; GC
§34090
UTILITIES / UTILITIES BILLING / CUSTOMER CARE (Electric / New Development) Community
Development /
Planning
UT-116 New Development Analysis / Planning Minimum 2
years
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Planning retains Final / Official Record;
GC §34090 et seq.

UTILITIES / UTILITIES BILLING / CUSTOMER CARE (Water Resources) CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1067 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-22
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Utilities / Utility
Billing /
Customer Care
(Water
Resources)
UT-117 Water Conservation Programs (Toilet Rebates,
etc.) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD (meets auditing standards); GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1068 of 1369 ends

Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES
(Electricity, Sewer, Solid Waste, Water, Utility Billing) Page UT-23
Office of
Record (OFR) Record No. Records Description Total Retention Vital? Media Options Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

UTILITIES / REFUSE AND RECYCLING
Utilities / Refuse
& Recycling UT-118
Solid Waste Recycling / AB 939 Compliance /
SB 1383 Compliance (Organic Waste
Collection / Recycling) . CalRecycle Annual
Waste Diversion Report
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; SB 1383
compliance is required for 5 years; 14
CCR § 18995.2; GC §34090
Utilities / Refuse
& Recycling UT-119
Solid Waste Tonnage Reports (County
Landfills, El Sobrante Landfill, Waste
Management, etc.)
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference;; GC §34090
CORONA, CA. ©1995-2023 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 3/11/2026

Page 1069 of 1369 ends

RESOLUTION NO. 2026-016

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CORONA, CALIFORNIA, ADOPTING UPDATED

RECORDS RETENTION SCHEDULES FOR CITY

RECORDS
WHEREAS, Section 34090 of the Government Code of the State of California provides that, with the approval of the legislative body by resolution and the written consent of the City Attorney, the head of a City department may destroy certain records, documents, instruments, books or papers under his or her charge (“City Records”) without making a copy thereof, after the same is no longer required; provided, however, that certain records are exempt from such destruction; and
WHEREAS, the keeping of numerous obsolete records longer than certain specified periods of time is not required by applicable law or necessary for the effective and efficient operation of the government of the City of Corona (“City”); and WHEREAS, the City Council of the City of Corona (“City Council”) approved Resolution No. 89-157 adopting a policy for the disposal of obsolete general City Records on December 6, 1989, and
WHEREAS, the City Council approved Resolution No. 2015-013 adopting a Records Retention and Destruction Policy (including Records Retention Schedule) for the Corona Police Department on April 15, 2015; and the City Council approved Resolution No. 2024-072 adopting Records Retention Schedules for City Records, and WHEREAS, this Resolution is intended to adopt updated records retention for all departments, which will facilitate the orderly and efficient retention and destruction of certain records of the City.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF CORONA, CALIFORNIA, AS FOLLOWS:

SECTION 1. Repeal of Conflicting Resolutions. This Resolution repeals and supersedes all previous resolutions adopting a Records Destruction Policy and/or Records Retention Schedule, including, without limitation, Resolution No. 89-157 adopted December 6, 1989, Resolution No. 2015-013 adopted April 15, 2015, Resolution No. 2024-072 adopted August 21, 2024.

SECTION 3. Adoption of updated Records Retention Schedule. The City Council hereby adopts the updated Records Retention Schedule attached hereto as Exhibit “A” and incorporated herein by this reference.

Page 1070 of 1369 ends

SECTION 4. Effective Date. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED this 18th day of March 2026. __________________________________________
Mayor of the City of Corona, California
ATTEST:
____________________________________
City Clerk of the City of Corona, California

Page 1071 of 1369 ends

CERTIFICATION
I, Sylvia Edwards, City Clerk of the City of Corona, California, do hereby certify that the foregoing Resolution was regularly passed and adopted by the City Council of the City of Corona, California, at a regular meeting thereof held on the 18th day of March 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Corona, California, this 18th day of March 2026. _________________________________________
City Clerk of the City of Corona, California
(SEAL)

Page 1072 of 1369 ends

DATE: 03/18/2026
TO: Honorable Mayor and City Council Members
FROM: Community Services Department
2026-80

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

RESOLUTION DESIGNATING EXCLUSIVE HVAC CONTROL SYSTEM EQUIPMENT

AND PRODUCTS
EXECUTIVE SUMMARY:

This staff report asks City Council to consider and approve a resolution designating specific HVAC control system equipment and products as exclusive standard equipment and products for City of Corona Public Library facility, in accordance with the authority granted under Public Contract Code Section 3400.

RECOMMENDED ACTION:

That the City Council:
a. Adopt Resolution 2026-012 designating the specific HVAC control system equipment and products listed in Exhibit “A” of the resolution as exclusive standard equipment and products to be used at City of Corona Public Library facility, in accordance with the authority provided under Public Contract Code Section 3400(c). This action shall apply to all public works projects subject to Public Contract Code Section 3400, as well as to maintenance and construction projects at City of Corona Public Library facility, thereby establishing uniform specifications for the construction, maintenance, and operation of City facilities. b. Authorize the Public Works Director to review and amend the exclusive standard specifications list from time to time, provided that any amendments are made in accordance with applicable law and in a form approved by the City Attorney. The

Page 1073 of 1369 ends

resolution shall take effect immediately upon adoption and remain in force until revoked by further action of the City Council.

BACKGROUND & HISTORY:

The City of Corona has a longstanding practice of designating exclusive standard equipment and product specifications for municipal facilities to ensure operational efficiency, safety, and long-term reliability. This authority is grounded in Public Contract Code Section 3400, which allows public agencies to specify particular brands or trade names when necessary to match existing equipment or ensure compatibility and uniformity across facilities. When Section 3400 does not apply, the City relies on its general police powers to specify equipment by brand name to address operational needs such as reliability, durability, and ease of maintenance.

Historically, Corona has applied these principles across multiple facility types, including water and wastewater, to achieve citywide standardization and streamline maintenance, training, and procurement processes. The City Council has adopted resolutions designating exclusive standard specifications for critical infrastructure and has delegated to department directors the authority to periodically review and update these lists in accordance with evolving operational requirements and applicable law.

The City's approach involves comprehensive staff reviews of existing facility conditions, contract documents, and operational needs to identify equipment that demonstrates a history of dependable service and cost-effectiveness. In contexts such as HVAC control systems and automation equipment, the focus on compatibility and uniformity aims to maximize security and efficiency, preserve manufacturer warranties, and reduce the complexity and cost of repairs and training for city staff. Legal and ethical considerations balance the use of exclusive standard specifications against competitive bidding requirements, with mechanisms for periodic review and amendment to ensure specifications remain current, legally compliant, and responsive to technological advancements. The standardization of critical building systems supports the City's broader goals of public safety, fiscal responsibility, and service reliability, positioning Corona to deliver uninterrupted services to residents and respond effectively to maintenance or emergency situations.

ANALYSIS:

Resolution 2026-012 requests approval to upgrade the City of Corona Public Library’s existing pneumatic HVAC control system to an Automated Logic Controls (ALC) Direct Digital Controls (DDC) HVAC control system. Due to the age, configuration, and operational characteristics of the Library’s legacy mechanical equipment, modernization to a DDC-compatible ALC control platform is required to properly control the HVAC system and respond to temperature fluctuations throughout the building.

The proposed standardization of products manufactured by Automated Logic Controls, including the OptiFlex™ controller series and associated components, further enhances operational efficiency by consolidating maintenance practices, replacement parts, and staff training. When multiple facilities utilize different HVAC control brands or systems,

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maintenance personnel must maintain familiarity with various software platforms, hardware configurations, and troubleshooting protocols, which increases training time, service delays, and inventory costs. A standardized system reduces these inefficiencies by allowing staff to specialize in one platform, maintain a consistent inventory of parts, and respond more quickly to service needs. Establishing ALC products within the PCC 3400 Exclusive Standard Specifications list creates a uniform controls platform consistent with the systems currently in use at the Police Department. This standardization reduces integration challenges, supports reliable and cohesive system functionality, and enhances long-term maintainability.

From a fiscal and lifecycle perspective, citywide standardization promotes long-term cost savings and risk reduction. Uniform specifications improve procurement efficiency, simplify contract documents, and support predictable budgeting for maintenance and future capital improvements. The use of a single, compatible HVAC control platform ensures scalability for future expansions, strengthens cybersecurity and system integration, and reduces the likelihood of costly retrofits caused by incompatible technologies. By adopting the Exclusive Standard Specifications list, the City establishes a strategic, forward-looking framework that maximizes reliability, extends equipment service life, and delivers measurable operational efficiencies across all City facilities.

Future HVAC control upgrades at other City facilities will be proposed using Automated Logic Controls to maintain consistency across all city buildings. Separate resolutions will be prepared in accordance with PCC 3400 as individual projects are initiated. Each facility will undergo a detailed assessment of its HVAC system type, equipment condition, compatibility limitations, and control-system configuration to determine the appropriate ALC DDC controller models and specifications required for each subsequent Resolution.

The Resolution also delegated to the Public Works Director the authority to review and amend the exclusive standard specifications list from time to time, provided that any amendments are made in accordance with applicable law and in a form approved by the City Attorney.

FINANCIAL IMPACT:

There is no financial impact associated with the recommended actions.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action is to designate certain HVAC control system equipment and products as exclusive standard equipment and products at City facilities, and there is no possibility that approving this agreement will have a significant effect on the environment. Therefore, no environmental analysis is required.

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PREPARED BY: MIRNA ROMERO, MANAGEMENT ANALYST II
REVIEWED BY: DONNA FINCH, COMMUNITY SERVICES DIRECTOR

JAVIER LUNA, CIP MANAGER / ASSISTANT CITY ENGINEER
ATTACHMENT:

1. Exhibit 1 – Resolution No. 2026-012

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JAMIER\11000.50200\10321126.1
RESOLUTION NO. 2026-012

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CORONA, CALIFORNIA DESIGNATING CERTAIN HVAC

CONTROL SYSTEM EQUIPMENT AND PRODUCTS AT
THE CIITY’S LIBRARY AS EXCLUSIVE STANDARD

EQUIPMENT AND PRODUCTS PURSUANT TO PUBLIC
CONTRACT CODE SECTION 3400
WHEREAS, pursuant to Public Contract Code Section 3400(c), the City of Corona (“City”) may make findings designating certain products, things or services by specific brand or trade name for statutorily enumerated purposes; and
WHEREAS, when Public Contract Code Section 3400 is inapplicable, the City’s general police powers authorize it to specify, by specific brand or trade name, equipment and products for a variety of reasons, including, but not limited to, the City’s need to establish uniform, complete and compatible equipment and product specifications, in order to help establish reliability, durability, uniformity, parts availability, repair and maintenance savings, and training improvement for City staff;
WHEREAS, City staff has reviewed the City’s current facilities, general contracts, plans and specifications in order to evaluate the City’s need to match HVAC control system equipment and products currently in use at the Police Department or planned to be installed at the Police Department and to facilitate the use of the most reliable, dependable, cost-efficient and feasible HVAC control system equipment and products at the City’s Library; and WHEREAS, City staff has presented its review findings to the City Council and has recommended designation of the equipment and products described in Exhibit “A” attached hereto and incorporated herein by reference as exclusive standard HVAC control system equipment and products for the City’s Library (“PCC 3400 Exclusive Standard Specifications”); and WHEREAS, designating the PCC 3400 Exclusive Standard Specifications as the Library’s exclusive standard HVAC control system products will match equipment and products currently in use at the Police Department; and
WHEREAS, designating the PCC 3400 Exclusive Standard Specifications as exclusive standard products for the City’s Library will also help establish reliability, durability, maintenance, repair, compatibility of parts, and preservation of the warranties of the products and equipment at the Library.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORONA AS FOLLOWS:

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2 JAMIER\11000.50200\10321126.1
Section 1. The above recitals are true and correct.

Section 2. Based upon the authority and findings set forth in this Resolution, the City Council approves the PCC 3400 Exclusive Standard Specifications list attached hereto as Exhibit “A” and incorporated herein by reference (“Specifications List”). The City Council hereby designates the equipment and products described in the Specifications List as exclusive standard equipment and products to be used at the City’s Library. The PCC 3400 Exclusive Standard Specifications can be incorporated and specified in the City’s contract documents and installed in all future Library projects.

Section 3. Designating the PCC 3400 Exclusive Standard Specifications as exclusive standard products for the City will: (1) match equipment and products currently in use at the Police Department; and (2) help establish reliability, durability, uniformity, parts availability, repair and maintenance savings, and training improvement for City staff.

Section 4. Designating the PCC 3400 Exclusive Standard Specifications as exclusive standard products for the City’s Library will also help to ensure that the Library will (1) be maintained with equipment and products that match the equipment and products already in use and that are designed to work in tandem with existing equipment and products to maximize the security and efficiency of the Library; (2) provide a long service life based on a history of reliability and durability; (3) promote cost savings and ease of repair and maintenance; (4) allow standardized training to repair and operate equipment and products; (5) be operated with equipment and products manufactured from the highest quality materials with state-of-the-art features and capabilities; (6) decrease replacement, repair, and maintenance issues and costs; and (7) ensure compatibility throughout the Library.

Section 5. The designation provided for in this Resolution shall apply to public works projects subject to Public Contract Code Section 3400, as well as maintenance and construction projects not subject to Public Contract Code Section 3400(c)(2). The City Council hereby designates the equipment and products described in the Specifications List as the exclusive standard equipment and products to be used in all future Library projects, so as to establish complete uniform specifications City-wide for the construction, maintenance and operation of the Library for the reasons stated herein.

Section 6. The Public Works Director shall have the authority to review the PCC 3400 Exclusive Standard Specifications from time-to-time and amend the Specifications List upon making the findings required by applicable law. Such amendments shall be in a form approved by the City Attorney.

Section 7. This Resolution shall be effective immediately upon adoption, and shall remain in effect until revoked by further action of the City Council.

Section 9. The Mayor shall sign this Resolution and the City Clerk shall attest thereto, and this Resolution shall take effect and be in force on the date of its adoption.

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3 JAMIER\11000.50200\10321126.1
PASSED, APPROVED AND ADOPTED this 18th day of March 2026. ___________________________________
Mayor of the City of Corona
ATTEST:

City Clerk of the City of Corona

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4 JAMIER\11000.50200\10321126.1
EXHIBIT “A”

LIBRARY SPECIFICATIONS LIST

CITY OF CORONA

LIBRARY
PCC 3400 EXCLUSIVE STANDARD SPECIFICATIONS LIST
CREATED: March 18, 2026

EQUIPMENT/PRODUCTS MANUFACTURER
OptiFlex™ BACnet Building Controller
(ALC PN: OF1628-NR)
Automated Logic Controls
OptiFlex™ Advanced Equipment Controller
(ALC PN: OF683XT-E2)
Automated Logic Controls
OptiFlex™ Network Isolator
(ALC PN: OFISO-E2)
Automated Logic Controls
OptiFlex™ Advanced VAV Controller (ALC
PN: OF342-E2)
Automated Logic Controls
ZASF-A VAV Damper Automated Logic Controls
OptiFlex™ I/O Expander - OFX48 Automated Logic Controls

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5 JAMIER\11000.50200\10321126.1

CERTIFICATION
I, SYLVIA EDWARDS, City Clerk of the City of Corona, certify that the foregoing Resolution was adopted by the City Council of the City of Corona at a regular meeting held on the 18th day of March, 2026, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Corona, California, this 18th day of March, 2026. ______________________________
Sylvia Edwards, City Clerk
City of Corona, California
(SEAL)

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DATE: 03/18/2026
TO: Honorable Mayor and City Council Members
FROM: Finance Department
2026-108

REQUEST FOR CITY COUNCIL ACTION
SUBJECT:

EARLY PAYMENT OF THE 2012 REFUNDING LEASE FINANCE AGREEMENT WITH

PNC BANK
EXECUTIVE SUMMARY:

This staff report asks the City Council to approve the early payment of the remaining outstanding balance of the 2012 Refunding Lease financing agreement with PNC Bank.

Early payment of this debt would allow the City to save $49,157.26 in accrued interest and reduce outstanding liabilities.

RECOMMENDED ACTION:

That the City Council:
a. Authorize the final payment of the principal and interest balance for the 2012 Refunding Lease financing agreement with PNC Bank in the amount of $2,085,964.55 during Fiscal Year 2026.
b. Authorize an appropriation in the amount of $2,085,964.55 from the General Fund to the Debt Service operating budget for the final payment of the 2012 Refunding Lease financing agreement with PNC Bank.

BACKGROUND & HISTORY:

On June 1, 2012, the City entered into the 2012 Refunding Lease financing agreement with PNC Bank, a private lender, in the amount of $25,265,511 to refund the Corona

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Public Financing Authority (CPFA) Lease Revenue 2002 Series B bonds originally issued in the amount of $35,000,000 to pay the costs of the design, construction and acquisition of the City Hall facility. The 2002 Series B bonds were refunded in entirety in September 2012. The 2012 Refunding Lease is payable over a fifteen-year period.

ANALYSIS:

The final principal and interest payment for the 2012 Refunding Lease agreement is slated to accrue during Fiscal Year 2027. The early payment of the lease agreement will allow the City to reduce the total long-term debt liability and position the City with a lower debt-to-equity ratio and potentially improve future bond rating scores. The current outstanding balance of the loan is $2,085,964.55 which includes $3,313.74 of accrued interest. The early payment of this loan will result in interest savings of $49,157.26 over the remaining life of the loan. There are no prepayment penalties or additional administrative costs associated with the early payment of this loan. Without the prepayment of this loan, the City will make the final lease payment during Fiscal Year 2027 in the amount of $2,135,122 which includes $52,471 of accrued interest.

FINANCIAL IMPACT:

Approval of the recommended actions will result in an appropriation in the amount of $2,085,964.55 from the General Fund to the Debt Service operating budget for the prepayment of the loan during Fiscal Year 2026, which was not included in the original FY 2026 adopted budget. The final principal and interest payment for the 2012 Refunding Lease agreement is slated to accrue during Fiscal Year 2027. The early payment of the lease agreement will allow the City to save $49,157.26 in accrued interest over the remaining life of the loan. There are no penalties or administrative costs associated with the early payment of this loan.

ENVIRONMENTAL ANALYSIS:

This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action is to approve a final outstanding balance payment, and there is no possibility that approval of the recommended actions will have a significant effect on the environment.

Therefore, no environmental analysis is required.

PREPARED BY: BRUCE FOLTZ, FINANCE DIRECTOR
REVIEWED BY: JUSTIN TUCKER, ASSISTANT CITY MANAGER

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DATE: 03/18/2026
TO: Honorable Mayor and City Council Members
Honorable President and Board Members
FROM: Planning and Development Department
2026-81

REQUEST FOR CITY COUNCIL AND

CORONA HOUSING AUTHORITY ACTION
SUBJECT:
2025 GENERAL PLAN AND HOUSING ELEMENT ANNUAL PROGRESS REPORT EXECUTIVE SUMMARY:

This staff report asks the City Council to accept the annual progress report on the City’s General Plan and Housing Element for calendar year 2025.

RECOMMENDED ACTION:

That the City Council accept the General Plan and Housing Element Annual Progress Report to be submitted to the California Department of Housing and Community Development and Governor’s Office of Land Use and Climate Innovation, for the 2025 calendar year.

That the Corona Housing Authority accept and to the extent necessary, direct that the City Council take the above actions.

BACKGROUND & HISTORY:

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The General Plan is governed by the California Government Code, and per Section 65400. Local jurisdictions must submit an annual General Plan progress report to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Land Use and Climate Innovation (LCI) annually by April 1st. Before submission, the report must be accepted by the City Council.

The General Plan and Housing Element Annual Progress Report (APR) is comprised of two parts: a general status update on the implementation of the City’s General Plan (Exhibit 1), and a summary of the implementation of the General Plan Housing Element using forms provided by HCD (Exhibit 2). The Housing Element APR documents the number of housing units, by income level, that have been proposed, permitted, and constructed; and identifies the progress toward implementing Housing Element goals and policies.

Health and Safety Code 34176.1(f) requires local housing successors to conduct an independent financial audit of the low- and moderate-income housing asset fund within six months after the end of each fiscal year, and to include the housing asset fund activity with the APR submittal.

ANALYSIS:

The Housing Element APR is prepared in conformance with state law and uses the format and information provided by HCD. This year’s Housing Element APR covers calendar year 2025, the fifth reportable year of the 6th Cycle RHNA allocation. The planning period for the Housing Element spans eight years, from October 16, 2021, to October 15, 2029.

HCD requires the local jurisdiction to submit the Housing Element APR online using the forms provided by HCD, which are attached as Exhibit 2. If the City does not submit its annual report to HCD on time, the Housing Element may become noncompliant with state law.

The annual progress report identifies the number of new residential housing permits issued and the progress on the City’s housing programs since October 16, 2021. In calendar year 2025, the City issued 224 building permits for above moderate-income residential units. There were zero (0) residential building permits issued for very low, low, and moderate-income households. The following table shows the total number of residential building permits issued to date for each income level category, according to the City’s RHNA allocation for the 6th Cycle. The table includes forty-seven (47) above moderate-income units issued in calendar year 2021, after the 5th Cycle ended on October 15.

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Housing Element Cycle 6 Regional Housing Needs Allocation (RHNA) (2021-2029) Income Level City’s Assigned
RHNA by Income
Level for Cycle 6
Total Residential
Permits Issued to
Date for Cycle 6
Total Remaining
RHNA
Very Low 1,752 52 1,700
Low 1,040 0 1,040
Moderate 1,096 0 1,096
Above Moderate 2,200 1,024 1,176
Total Units 6,088 1,076 5,012
As a note, 84 building permits were issued for accessory dwelling units (ADUs) in calendar year 2025.

General Plan Annual Progress Report
Unlike the Housing Element APR, the State does not have a standardized form or format for the General Plan APR. Rather, the State has created guidelines that identify important topics to cover. In January 2026, LCI published a “guidance memo” to assist with the preparation of the report. Per LCI, the objective of requiring local jurisdictions to prepare a General Plan APR is to ensure that the General Plan goals and policies remain locally relevant. It also provides LCI with information on how local governments implement their General Plans, so they can better understand how important policy issues are being addressed throughout the State.

The attached General Plan APR was prepared pursuant to the State’s published guidelines. It is divided into four main sections, including:
 Introduction
 Background and summary of the City’s General Plan 2020-2040  Overview of development and infrastructure investments in Calendar Year 2025
 Summary of how the City’s Strategic Plan for 2021-2026 correlates with General Plan 2020-2040 goals
Low and Moderate-Income Housing Assets Fund Annual Report California Health and Safety Code 34176.1(f) requires the City’s housing successor to the former Redevelopment Agency to conduct and provide to its governing body an independent financial audit of the low- and moderate-income housing asset fund within six months after the end of each fiscal year. An independent audit was conducted after the fiscal year ended June 30, 2025. The City Council received and filed the annual financial audit at its December 3, 2025, meeting. The Housing Assets Fund Report and the independent audit are attached as Exhibit 3 and Exhibit 4, respectively.

The City is including the Low- and Moderate-Income Housing Assets Fund report with the calendar year 2025 APR because it is required by State law. There is no change to the report filed with the City Council on December 3, 2025.

FINANCIAL IMPACT:

There is no financial impact associated with the recommended actions.

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ENVIRONMENTAL ANALYSIS:

This action is exempted pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment.

Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action receives a report for the General Plan and Housing Element. There is no possibility that this action will have a significant effect on the environment. Therefore, no environmental analysis is required.

PREPARED BY: SANDRA VANIAN, PLANNING MANAGER
SUBMITTED BY: BRETT CHANNING, ASSISTANT CITY MANAGER
ATTACHMENTS:

1. Exhibit 1 – General Plan Annual Progress Report for 2025

2. Exhibit 2 - Housing Element Annual Progress Report for 2025

3. Exhibit 3 - Fiscal Year 2025 Low- and Moderate-Income Housing Asset Fund Report (SB341)

4. Exhibit 4 - Fiscal Year 2025 Auditor’s Report on Compliance with SB34

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City of Corona
General Plan Annual Progress Report
Calendar Year 2025
Prepared by the Planning & Development Department
City of Corona, California
March 18, 2026

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Table of Contents
Introduction ......................................................................................................................................... 1 City Profile ..............................................................................................................................................1 What is a General Plan? ....................................................................................................................1 What is a General Plan Annual Progress Report? ......................................................................2 General Plan 2020-2040 & Development Policies ....................................................................... 2 First Citywide Comprehensive Plan ................................................................................................2 General Plan 2020-2040 .....................................................................................................................3 Amendments to General Plan 2020-2040 .....................................................................................4 Climate Action Plan............................................................................................................................5 2021-2029 Housing Element Update...............................................................................................7 Development Projects and Infrastructure Investments .............................................................. 8 Housing Element Annual Progress Report.....................................................................................8 Development Applications...............................................................................................................9 Capital Improvement Projects……………………………………………………………………13 Citywide Policy Implementation ................................................................................................... 13 City of Corona Strategic Plan for 2021-2026..............................................................................13 Appendix A ....................................................................................................................................... 18 Appendix B ........................................................................................................................................ 19 Appendix C ....................................................................................................................................... 20

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1 Corona General Plan Annual Progress Report Calendar Year 2024 Introduction
City Profile
Incorporated in 1896, Corona is an ethnically diverse city with industrial, retail, and commercial employment opportunities; public programs, amenities, and parkland for residents; and cultural and historical museums and sites. While the City’s roots were in the agricultural industry, the City of Corona has transformed over the past fifty years into the 31st most populated city in California. Much of that urbanization has been experienced rapidly over the last 25 years, with residential development occurring primarily in the southern, northeastern, and western portions of the City. Known for its schools, recreational opportunities, and historic/cultural amenities, the City provides its residents a high degree of livability.

Looking forward, the City is projected to reach a population of approximately 185,100 people by 2045. Corona is in the northwestern portion of Riverside County, near the convergence of San Bernardino, Orange, and Riverside counties, about 45 miles southeast of Los Angeles. The City is bordered by Norco to the north, Riverside to the east, Orange County to the west, and Riverside County to the south. Two major freeways transect Corona: the Riverside Freeway (SR-91) runs east-west directly north of the City’s center, and Interstate 15 (I-15) runs north-south near the City’s eastern edge. In Corona, the General Plan covers the 39.2 square miles that are within the City limits, and provides guidance to Riverside County for 35.2 square miles of land within the City’s Sphere-ofInfluence (SOI), which includes Coronita, Home Gardens, El Cerrito, and Temescal Valley.

What is a General Plan?
California Government Code Section 65350 requires each local jurisdiction to create and adopt a “General Plan”. A General Plan is a comprehensive, long-term vision document that guides the physical development a city, as well as land outside the city that has a relationship to its future planning and growth.

A General Plan is comprised of goals intended to be achieved over a period of 20 or more years. These goals are supported by written policies and standards, as well as maps and diagrams.

A General Plan is required to include eight “elements”, or topics, which are often reflected as chapters in the General Plan. These mandatory elements include the following:
• Land Use Element
• Circulation Element
• Housing Element
• Conservation Element
• Open-Space Element
• Noise Element
• Safety Element
• Environmental Justice Element

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2 Corona General Plan Annual Progress Report Calendar Year 2024 Each of the required elements may be combined within one or more chapters of a General Plan (e.g., a General Plan can have an open Space/Conservation chapter).

What is a General Plan Annual Progress Report?
The California Government Code Section 65400 requires cities to prepare an Annual Progress Report (APR) each year. The APR outlines the status and progress in implementing a City’s General Plan by summarizing activities, projects and decisions that relate to the General Plan’s goals and objectives. The APR reflects the preceding calendar year, and must be submitted to the City Council, the Governor’s Office of Land Use and Climate Innovation (LCI), and the California Department of Housing & Community Development (HCD).

Over time the state law that requires the General Plan Annual Progress Report has been amended, and now cities must submit very specific information to HCD and LCI regarding the implementation of the General Plan’s Housing Element. This information is dictated by statute, and the submittal of the Housing Element report must be completed using forms provided by HCD. As a result of State Law, the Annual Progress Report is now comprised of two parts:
• GP-APR: A broad overview on the status and implementation of the General Plan as a whole.
• HE-APR: HCD forms that report on specific data and policies related to the implementation of the Housing Element.

This report has been prepared to fulfill the City of Corona’s obligation to submit a broad overview of the General Plan Annual Progress Report (GP-APR) for calendar year 2023. It is intended to be a companion document to the Housing Element Annual Progress Report (HE-APR). Both this GP-APR and the HE-APR were reviewed by the Corona City Council on March 18, 2026, and the City submitted the HE-APR to LCI and HCD on March 31, 2026.

This report has been prepared using LCI’s General Plan APR Guidance Memo, dated January 16, 2026.

General Plan 2020-2040 & Development Policies
First Citywide Comprehensive Plan
The City of Corona’s first “General Plan” was prepared in 1955 and adopted in 1956, and was titled The Master Plan, City of Corona California. The Master Plan took “…eight months of intensive study, including consideration and evidence received at two public hearings… [and] conferences were held with representatives of interested agencies, [such] as: State Highway Department, County Planning, School Board, County Flood Control, U.S. Engineers, Chamber of Commerce… labor organizations, agencies within the city government, and other individuals and agencies who could contribute information of value to the work.”
1 This collaboration is indicative of the City’s history of civic engagement and collaborative spirit, which continues to this day. 1 Explanatory Statement to accompany Master Plan, Corona, California; Ferdinand R. Iwasko, Planning Consultant; February 1956

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3 Corona General Plan Annual Progress Report Calendar Year 2024 At the time of its adoption in 1956, The Master Plan set forth principals necessary for a transitioning agrarian community with a population of less than 12,000 residents. Given its favorable location within proximity to the growing Los Angeles metropolitan area, and cities of Riverside and San Bernardino, The Master Plan set forth measures to accommodate significant growth, by planning residential districts that would support a population of 42,000 residents, commercial districts to accommodate a retail trade area of 70,000 people, and new industrial areas to capitalize on cutting edge technology and manufacturing opportunities.

General Plan 2020-2040
Over time the General Plan has been amended and re-visioned to accommodate the City’s growing population and industrial and commercial bases. Today the City has almost 170,000 residents2 and an employment base of over 82,700 people3.

The current General Plan is relatively new, having undergone a comprehensive update in 2019/2020. General Plan 2020-2040 reflects current conditions, including the fact that the City is approaching buildout of vacant land within its boundaries, and must accommodate new “growth” through the redevelopment of underutilized properties in the Downtown area and major transit corridors.

General Plan 2020-2040 includes the eight elements required by the State, and numerous elective elements. The chart below shows the existing General Plan elements.

Table 1 - General Plan Elements
General Plan Elements
Mandatory Elements
Elective
Land Use
Housing
Circulation
Conservation
Open Space
Noise
Safety
Environmental
Justice
Land Use X
Housing X
Community Design X
Historic Resources X
Economic Development X
Parks, Recreation, Cultural Arts X X
Circulation X
Infrastructure and Utilities X
Public Safety X
Noise X
Healthy Community X X
Environmental Resources X X X
2 E-1 Population Estimates for Cities, Counties and State, January 2021; State of California, Department of Finance 3 City of Corona Comprehensive Annual Financial Report, FY ending June 30, 2020.

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4 Corona General Plan Annual Progress Report Calendar Year 2024 Amendments to General Plan 2020-2040
General Plan 2020-2040 has been amended thirteen (13) times since its adoption in 2020.

Two (2) of the 13 approved amendments occurred in 2021; three (3) amendments occurred in 2023; three (3) amendments occurred in 2024, four (4) amendments occurred in 2025, and one (1) amendment occurred in 2026, prior to the preparation of this report.

It is important to note that four (4) of the 13 adopted amendments implement the City’s 6th Cycle Housing Element for 2021-2029. Proposed and adopted amendments to the 2020-2040 General Plan are listed in Table 2 below.

Table 2 – Amendments to 2020-2040 General Plan
Number Status Applicant Description
GPA2020-0002 Applied
08/3/20;
Approved
02/05/25
Gary Edwards;
PSIP WR Green
River, LLC
Amend land use designation of
approximately 159 acres of land to create

49.31 acres of Mixed Use II, 5.5 acres of
General Commercial, and 103.73 acres of
Open Space/General.

GPA2020-0003 Approved
08/04/21
Chris Bowen; GF
Investments, Inc.

Amend land use designation of 17.02 acres
from Low Density Residential (3 to 6
dwelling units per acre) to 8.07 acres of
Medium Density Residential (6 to 15
dwelling units per acre) and 8.95 acres to
General Commercial.

GPA2021-0001 Approved
11/03/21
City of Corona General Plan Housing Element Update for
Planning Period 2021-2029 for the 6th Cycle
Regional Housing Needs Assessment.

GPA2022-0001 Applied
05/24/22;
Approved
03/01/23
Christopher
Sanford; IPT
Corona
Commerce
Center
Amend land use designation of two (2)
parcels totaling 4.95 acres, from General
Industrial (GI) to Light Industrial (LI) at 202-
224 N. Sherman Avenue.

GPA2022-0002 Applied
05/26/2022;
Approved
03/01/23
City of Corona Amend land use designation of various
properties to allow certain residential land
uses consistent with the General Plan
Housing Element sites inventory and
commensurate text changes in the
General Plan.

GPA2022-0003 Applied
07/25/2022;
Approved
03/01/23
Ricardo Rivas;
Stanley Point
Capital
Amend land use designation of three (3)
parcels totaling 4.92 acres, from Light
Industrial (LI) to General Industrial (GI) at
212 and 216 N. Smith Avenue.

GPA2022-0004 Applied
08/29/22;
Approved
03/19/2025
Johnny Greer
and Netzer
Admati
Amend land use designation of 0.86 acres
from General Commercial (GC) to Light
Industrial (LI).

GPA2023-0001 Applied
06/08/23;
Pending
Richland
Communities
Amend land use designation of 231.5 acres
from Low Density Residential (LDR) to Low
Medium density Residential (LMDR),
located generally west of Foothill Parkway,

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5 Corona General Plan Annual Progress Report Calendar Year 2024 between Mabey Canyon Road and Trudy
Way.

GPA2023-0002 Applied
08/14/23;
Approved
03/06/2024
O & I
Development
Amend land use designation of 5.15 acres
from General Commercial (GC) to High
Density Residential (HDR), located at 430
W. Foothill Parkway.

GPA2023-0004 Applied
09/14/23;
Approved
08/07/24
Greens
Development
Amend land use designation of
approximately 0.59 acres from High Density
Residential (HDR) to General Commercial
(GC), located north of 2nd Street and west
of Buena Vista Avenue.

GPA2023-0005 Applied
10/24/23;
Approved
04/17/24
City of Corona Amend the description of the General
Commercial (GC) land use designation in
the land use table to include residential
associated with the City’s Affordable
Housing Overlay (AHO) Zone, change the
land use of 1.33 acres on East Grand Blvd
and Victoria Ave from GC to High Density
Residential (HDR), and amend the housing
sites inventory in the Housing Element to
include updated housing sites to meet the
City’s Regional Housing Needs Assessment
allocation.

GPA2024-0001 Applied
01/10/24;
Pending
Shea Properties Amend land use designation of 47.64 acres from Agricultural (A) to General Industrial
(GI), located at the southwest corner of
Interstate 15 and Cajalco Road.

GPA2024-0002 Applied
08/14/2024;
Approved
03/19/2025
City of Corona Amend the Circulation Element of the
General Plan to update the roadway
classification for a segment of Ontario
Avenue as part of the Ontario Widening
Project and update the definition for the
City’s Local Hazard Mitigation Plan (LHMP)
in the Public Safety Element of the General
Plan.

GPA2024-0003 Applied
08/19/2024;
Approved
01/21/2026
Northgate
Market
Amend the land use designation of 0.19
acres (323 S. Belle Ave) from Low Density
Residential (LDR) and 0.35 acres (332
Washburn Ave) from General Commercial
(GC) to Downtown Commercial/Mixed Use
(MUD).

GPA2025-0002 Approved
11/05/2025
City of Corona
Fire Department
Request for a General Plan Consistency
Determination for the vacation of a sewer
easement located at 302 North Sheridan
Street.

Climate Action Plan
The 2020 update to the City’s General Plan coincided with an update to the City’s Climate Action Plan (CAP), which was originally adopted in 2012, and revised in 2019.

Page 1094 of 1369 ends

6 Corona General Plan Annual Progress Report Calendar Year 2024 The City’s first CAP was prepared in response to Assembly Bill 32, the California Global Warming Solutions Act of 2006. The City’s CAP is based on a community inventory of greenhouse gases (GHG), and predicts a forecast of GHGs within the City, and sets reduction targets in accordance with the State’s GHG Scoping Plan. The State’s Scoping Plan demonstrates how California will reduce statewide GHG emissions according to the targets in the Plan. The Scoping Plan requires statewide GHG emissions to be reduced to 1990 levels by 2020; 40% below 1990 levels by 2030; and 80% below 1990 levels by 2050.

The City CAP was updated in 2019, and included a revision to the City’s GHG emissions inventory. The update established that the City emitted approximately 1.7 million metric tons carbon dioxide equivalent (MMT CO2e) in its 2008 baseline year. The largest portion of the City’s 2008 emissions were from transportation (48 percent), followed by emissions from electricity and natural gas used in buildings (44 percent).

For the purposes of the 2019 CAP, the City completed a 2016 emissions inventory for community-wide sectors and compared the emissions to the inventory in 2008. The 2016 inventory indicated that the City emitted approximately 1.1 MMT CO2e, which is approximately 35 percent lower than 2008 levels of emissions. This reduction is substantially below the 15% reduction required by 2020 in the State’s Scoping Plan. The largest portion of emissions in the 2016 inventory came from transportation, which was 46 percent of the City’s total GHG emissions. This is approximately a 1 percent reduction compared to the 2008 emissions inventory. Commercial and residential energy (both electricity and natural gas) uses were the second and third largest contributor of GHG emissions with 31 percent and 16 percent of total emissions, respectively which is also approximately 1 percent reduction of emissions when compared with 2008.

Solid waste accounted for 5 percent of total GHG emissions in 2016 (solid waste was 2 percent in 2008). This was an increase in emissions of approximately 20,000 MT CO2e.

Water-related GHG emissions accounted for 2 percent of total GHG emissions, and wastewater and off-road sectors emitted less than 1 percent. These levels of emissions are approximately the same when compared with the 2008 emissions inventory.

The 2019 CAP sets interim goals for 2030 and 2040 that put Corona toward the State’s long-term goal of reducing GHG emissions 80% below 1990 levels by 2050. The interim goal for 2030 is to reduce emissions to 890,378 MT CO2e, which is 49% below 2008 levels; and reduce emissions by 2030 to 593,585 MT CO2e, which is 66% below 2008 levels.

In addition to the technical programs necessary to reduce the City’s carbon footprint and meet GHG targets, the 2019 CAP recognizes that disadvantaged populations may require assistance in adapting to climate change and sets forth strategies to better respond to groups at higher risk. These strategies include:
• Increase public outreach and educational programs to inform the public of health and safety resources
• Assist in facilitating access to cooling centers for the public • Provide information about available low-income weatherization programs and identify other outreach methods to increase visibility and familiarity with these programs

Page 1095 of 1369 ends

7 Corona General Plan Annual Progress Report Calendar Year 2024 • Educate the public on the benefits of improved occupant comfort and reduced utility bills
There were no proposed or adopted amendments to the City’s CAP in 2025. 2021-2029 Housing Element Update
Consistent with the State’s 6th Housing Element Cycle, the City recently completed an update to the General Plan’s Housing Element, which was initially adopted by the City Council on November 3, 2021.

The 2021-2029 Housing Element is comprised of the following major components:
• Introduction: A brief overview of the purpose and background for the Housing Element.
• Community Profile: An assessment of Corona’s demographic and housing market characteristics and their correlation to housing needs in the community. • Constraints to the Provision of Housing: An analysis of the various market, governmental, and environmental constraints in the City and their impact on the development and preservation of housing in Corona.
• Housing Opportunities and Resources: An inventory of land, financial, and administrative resources available to facilitate housing development in Corona.

Opportunities for energy conservation are also discussed. • Housing Plan: An outline of the City’s proposed actions and objectives over the next eight years in addressing the housing needs of the community and complying with State law.

The 6th Cycle Housing Element (2021-2029) was initiated and prepared in calendar year 2021, and included various opportunities for residents and community stakeholders to provide input on housing and community development issues. Housing Element 2021- 2029 was adopted by the City Council on November 3, 2021, and submitted to HCD for review as required by State Housing Element Law.

HCD notified the City on February 3, 2022 that Housing Element 2021-2029 addressed most statutory requirements, but additional revisions were necessary to comply with State Housing Element Law. The City subsequently revised the Housing Element per HCD guidance, and the City Council adopted a revised Housing Element 2021-2029 on August 3, 2022. On October 12, 2022, HCD notified the City that the adopted housing element was in full compliance with State Housing Element Law (Article 10.6 of the Gov. Code).

In early 2022 the City initiated a rezoning program to implement Housing Element 2021- 2029’s goals, and to accommodate an additional 6,088 housing units as required by the 6th Cycle Regional Housing Needs Assessment (RHNA). A draft Rezoning Program was completed in late 2022. The rezoning program set out to meet the City’s RHNA obligations through upzoning along high transit corridors, and the adoption of an Affordable Housing Overlay (AHO) zone. The Rezoning Program also included objective development standards and design guidelines, and the Western Riverside Council of

Page 1096 of 1369 ends

8 Corona General Plan Annual Progress Report Calendar Year 2024 Government’s (WROG’s) Architectural Style Standards. A draft of the Rezoning Program was made available to the public in June 2022, considered at the Planning Commission’s August 8, 2022 meeting, and discussed at an August 24, 2022 City Council study session.

On January 23, 2023 and February 6, 2023 the Planning Commission considered the proposed Rezoning Program and Development Standards, and recommended approval to City Council with revisions. On March 1, 2023 the City Council approved the recommendation of the Planning Commission.

On March 25, 2024, the Planning Commission considered a second phase of the Rezoning Program to rezone 24 sites to make up for the shortfall of the low income housing sites that were removed from the Housing Element during the first phase of the Rezoning Program that occurred in 2023. On April 17, 2024, the City Council approved the second phase of the Rezoning Program.

Development Projects and Infrastructure Investments
The City of Corona is nearing build-out, as the amount of undeveloped land within Corona’s jurisdictional boundaries is limited, and future growth and development is likely to occur by redeveloping underutilized properties in older areas. Much of the existing undeveloped lands are in the most southern part of Corona, and many of these areas are currently entitled or under construction. The following sections provide context for development in calendar year 2025.

Housing Element Annual Progress Report
The City has prepared a HE-APR for Calendar Year 2025, which will be presented to the City Council, LCI, and HCD concurrent with this GP-APR. The 2025 HE-APR is the third full calendar year for the 6th Cycle Housing Element, which is from October 16, 2021 to October 15, 2029. Table 3 below summarizes new residential building permits issued in 2025, categorized by level of affordability.

Table 3 – Housing Element RHNA Allocation: Building Permit Activity Income Level
RHNA
Allocation
by
Income
Level
Projection
Period 2021 2022 2023 2024 2025 2026 2027 2028 2029
Total
Units
to
Date
Total
Remaining
RHNA by
Income
Level
Very Low
Deed
Restricted
1,752
- - 52 - - - - - - -
Non- 52 1,700
Deed
Restricted
- - - - - - - - - -
Low
Deed
Restricted
1,040
- - - - - - - - - -
Non- - 1,040
Deed
Restricted
- - - - - - - - - -
Moderate
Deed
Restricted
1,096
- - - - - - - - - -
Non- - 1,096
Deed
Restricted
- - - - - - - - - -

Page 1097 of 1369 ends

9 Corona General Plan Annual Progress Report Calendar Year 2024 Above
Moderate 2,200 40 47 121 326 266 224 - - - - 1,024 1,176 Total RHNA 6,088
Total Units 40 47 173 326 266 224 - - - - 1,076 5,012
Development Applications
The number of development applications reviewed by the City’s Planning & Housing Commission is often viewed as an indicator of the City’s growth and economic health.

In calendar year 2025 the City’s Planning & Housing Commission reviewed 31 items. These applications included residential and commercial projects; conditional use permits; subdivisions; general plan consistency findings, and general plan, zoning and specific plan amendments. Notably, one of the residential projects consisted of an affordable housing development. Table 4 below summarizes the applications the Commission reviewed in 2025.

Table 4 - Planning & Housing Commission Projects (2025) Planning Application Description Planning &
Housing
Commission
Review
Decision
1 GPCD2025-0002 Request for a General Plan Consistency
Determination regarding the vacation of city
easements generally located on the west side of
Sherman Avenue, south of State Route 91 (APN:
118-101-014) (Applicant: Riverside County
Transportation Commission)
January 21,
2025
Approved
2 ZTA2024-0004 Zone text amendment to Title 17 of the Corona Municipal Code amending Chapter 17.85 to add
certain regulations for Accessory Dwelling Units
consistent with state law. (Applicant: City of
Corona)
January 21,
2025
Approved
3 GPCD2025-0001 Request for a General Plan Consistency
Determination for the vacation of a 10-foot-wide
waterline easement located at 4316 Green River
Road and 4300 Green River Road. (Applicant:

City of Corona Planning and Development
Department)
February 10,
2025
Approved
4 CUP2024-0010 Conditional Use Permit to allow the establishment of a new liquor store within an existing
commercial suite located at 511 North Main
Street in the Commercial Retail District of the
North Main Street Specific Plan. (Applicant: Wasef
Houch)
February 10,
2025
Approved
5 GPA2024-0002 General Plan Amendment to revise the Citywide Roadway Plan within the Circulation Element of
the General Plan to reflect a change in the
Roadway Classification for a portion of West
Ontario Avenue from “Major Arterial 4 Lane” to
“Major Arterial 6 Lane,” as well as revise the Public
Safety Element of the General Plan to include an
updated definition and description for the City’s
adopted Local Hazard Mitigation Plan (LHMP).
(Applicant: City of Corona)
February 10,
2025
Approved

Page 1098 of 1369 ends

10 Corona General Plan Annual Progress Report Calendar Year 2024 Planning Application Description Planning &
Housing
Commission
Review
Decision
6 GPA2022-0004 General Plan Amendment to change the land use designation of a 0.86-acre parcel from GC
(General Commercial) to LI (Light Industrial),
located on the east side of Promenade Avenue,
approximately 170 feet north of East Sixth Street
(APN 115-210-032). (Applicant: Netzer Admati &
Johnny Greer)
February 24,
2025
Approved
7 CZ2022-0004 Request to change the zoning of a 0.86-acre parcel from C-3 (General Commercial) to M-1
(Light Manufacturing), located on the east side of
Promenade Avenue, approximately 170 feet
north of East Sixth Street (APN 115-210-032).
(Applicant: Netzer Admati & Johnny Greer)
February 24,
2025
Tabled
8 CUP2023-0015 Conditional Use Permit for the establishment of a religious facility (mosque) within an existing 4,330
square-foot residential dwelling, on a 1.37-acre
property located at 2460 South Main Street.
(Applicant: Ali Raza Rizvi representing the Sajjadia
Islamic Society Inc.)
March 10, 2025 Approved
9 GPCD2025-0003 Request for a General Plan Consistency
Determination for the vacation of City easements
and transfer of City-owned property associated
with the Bedford Canyon Channel located on the
west and east sides of Temescal Canyon Road
and south of Cajalco Road. (Applicant: City of
Corona Planning and Development Department)
April 7, 2025 Approved
10 GPCD2025-0004 Request for a General Plan Consistency Determination for the vacation of 0.852 acres of
excess right-of-way on Green River Road and the
disposition of 2.55 acres of City-owned properties
generally located at the southwest corner of
Green River Road and Dominguez Ranch Road.
(Applicant: City of Corona)
April 7, 2025 Approved
11 GPCD2025-0005 Request for a General Plan Consistency Determination regarding the acquisition of
property located at 482 N. Corona Mall (APN 117-
143-018). (Applicant: City of Corona Economic
Development Department)
April 7, 2025 Approved
12 PPE2025-0001 Application requesting a two-year extension of time for Precise Plan PP2022-0004 for the
development of a 52,423 square foot, two-story
health club on 4.09 acres, located at 2895 S. Main
Street (APN 113-340-018). (Applicant: Velocity
Fitness, Joseph Balbas)
April 7, 2025 Approved
13 TTM 36864R Resubmitted Tentative Tract Map 36864 to
subdivide 2.09 acres into seven numbered lots for
residential development and three lettered lots
for the construction of streets and a water quality
basin, located on the south side of Corona
Avenue and west of Interstate 15 in the R-1-7.2
single family residential zone. (Applicant: Fathi
Manasrah)
May 12, 2025 Approved
14 GPCD2025-0006 Request for a General Plan Consistency Determination regarding the City of Corona’s
Fiscal Year 2026 Capital Improvement Program
May 28, 2025 Approved

Page 1099 of 1369 ends

11 Corona General Plan Annual Progress Report Calendar Year 2024 Planning Application Description Planning &
Housing
Commission
Review
Decision
(CIP). (Applicant: Javier Luna, CIP Manager,
Public Works Department)
15 GPCD2025-0007 Request for a General Plan Consistency Determination for the transfer of 0.174 acres of
City-owned property located north of the
terminus of the Radio Road cul-de-sac.
(Applicant: Chris Horn, Development Services
Division Manager, Planning and Development
Department)
May 28, 2025 Approved
16 CUPM2024-0002 Application to modify Conditional Use Permit CUP92-02 to replace an existing 62-foot-tall
wireless telecommunication tower with a new 67-
foot-tall wireless telecommunications tower
disguised as a eucalyptus tree, located at 1660
Leeson Lane (APN 107-320-015) in the M-3 (Heavy
Manufacturing) Zone. (Applicant: Kerrigan Diehl,
Plancom Inc. on behalf of Verizon Wireless)
May 28, 2025 Approved
17 TTM 37895 Tentative Tract Map application to subdivide 61.6 acres into 103 single family residential lots in the R1-12 zone, located on the east and west sides of Laurel Canyon Way, south of Sherborn Avenue
and north of Shadow Valley Drive. (Applicant:

Emad Bolus for Mari Girgis, LLC)
June 23, 2025 Denied
18 REPORT First Amended and Restated Affordable Housing Disposition and Development Agreement
between the City of Corona and Second Street
Family LP for the 5.00 acres of property located at
the southwest and southeast corners of Second
Street and Buena Vista Avenue (APN 118-270-053,
APN 118-270-055, and APN 118-302-030).

August 11,
2025
Approved
19 ZTA2025-0001 Zone text amendment to Title 17 of the Corona Municipal Code to amend Chapter 17.74 to
establish regulations for feather flags, and
Chapter 17.100 to amend the review process for
projects that require both an Architectural Review
and a Conditional Use Permit. (Applicant: City of
Corona)
August 11,
2025
Approved
20 AHDB2024-0001 Affordable Housing Density Bonus Agreement for the development of 57 residential condominiums
consisting of three affordable housing units,
located at 1717 Via Del Rio (APN 103-200-088 and
103-200-089) in the R-3 (Multiple Family
Residential) Zone. (Applicant: Louisa Feletto,
Meritage Homes of California, Inc.)
August 25,
2025
Approved
21 TTM 38934 Tentative Tract Map to create one lot on 2.82 acres for residential condominium purposes, and
four lettered lots totaling 0.04 acres for the
construction of water quality management
facilities, located at 1717 Via Del Rio (APN: 103-
200-088, 103-200-089) within the R-3 (MultipleFamily Residential) Zone. (Applicant: Louisa Feletto, Meritage Homes of California, Inc.)
August 25,
2025
Approved
22 CUP2024-0003 Conditional Use Permit for the construction of 57 townhouse condominium units on 2.87 acres,
located at 1717 Via Del Rio (APN 103-200-088 and
August 25,
2025
Approved

Page 1100 of 1369 ends

12 Corona General Plan Annual Progress Report Calendar Year 2024 Planning Application Description Planning &
Housing
Commission
Review
Decision
103-200-089) in the R-3 (Multiple-Family
Residential) Zone. (Applicant: Louisa Feletto,
Meritage Homes of California, Inc.)
23 GPCD2025-0008 Request for a General Plan Consistency Determination for a proposed easement
dedication for long-term maintenance of an
existing dike, located on land identified as
Assessor Parcel Number 101-110-002. (Applicant:

Christopher Chan, Orange County Public Works)
October 20,
2025
Approved
24 GPCD2025-0009 Request for a General Plan Consistency Determination for the vacation of a sewer
easement located at 302 North Sheridan Street.
(Applicant: City of Corona Planning and
Development Department)
October 20,
2025
Approved
25 GPCD2025-0010 Request for a General Plan Consistency Determination for the acquisition of property
located at 496 Corona Mall (APN 117-143-036).
(Applicant: City of Corona Economic
Development Department, 400 S. Vicentia
Avenue, Corona, CA 92882)
October 20,
2025
Approved
26 GPA2025-0002 General Plan Amendment to update the Wildfire Hazard Severity Zone map in the Public Safety
Element to be consistent with the fire hazard
severity zones map issued by the Office of the
State Fire Marshal. (Applicant: City of Corona Fire
Department)
October 20,
2025
Approved
27 GPCD2025-0012 Request for a General Plan Consistency Determination for the acquisition of property
located at 141 W. Corona Mall (APN 117-143-009).
(Applicant: City of Corona Economic
Development Department)
December 8,
2025
Approved
28 GPA2024-0003 General Plan Amendment to amend the General Plan land use designation of two parcels located
at 323 S. Belle Avenue and 322 S. Washburn
Avenue from Low Density Residential and General
Commercial, respectively, to Mixed Use
Downtown, and establish the Mixed Use
Downtown land use designation on
approximately 0.87 acres of public right-of-way.
(Applicant: Marco Arzola for Northgate Gonzalez
Market)
December 8,
2025
Approved
29 SPA2024-0003 Specific Plan Amendment to the Downtown Revitalization Specific Plan to change the zoning
of two parcels located at 323 S. Belle Avenue and
322 S. Washburn Avenue from Single Family (SF)
and Gateway Business (GB), respectively, to
Downtown (D), and to establish the Downtown
zoning on approximately 0.87 acres of public
right-of-way. (Applicant: Marco Arzola for
Northgate Gonzalez Market)
December 8,
2025
Approved
30 PM 38981 Parcel Map application to create one lot totaling

4.70 acres for commercial purposes, generally
located at the northwest corner area of W. Sixth
Street and S. Main Street. (Applicant: Marco
Arzola for Northgate Gonzalez Market)
December 8,
2025
Approved

Page 1101 of 1369 ends

13 Corona General Plan Annual Progress Report Calendar Year 2024 Capital Improvement Projects for Fiscal Year 2025
Each year the City authorizes capital improvement projects by approving the City’s fiscal year budget. These capital improvement projects implement various goals and policies of the General Plan, and are critical for managing the City’s growth and quality of life.

In 2025, there were 166 approved capital improvement projects. Table 5 reflects the total number of projects by category, and Appendix A provides a description of each project, identifies each project’s status, and summarizes each project’s consistency with General Plan 2020-2040.

Table 5 – Capital Improvement Projects (2025)
Category Number of Projects
Technology and Communications Projects 17
Facilities, Parks and Open Space 49
Streets, Traffic and Storm Drains 37
Utilities 63
TOTAL 166
Citywide Policy Implementation
City of Corona Strategic Plan for 2021-2026
In early 2021 the City Council adopted a five-year strategic plan, to provide a “destination” for the City, and a path to achieve it. The plan was created with contributions from City stakeholders, including more than 1,000 members of the community. Quarterly updates on the status of the Strategic Plan are presented to the City Council.

The 2021-2026 Strategic Plan establishes six (6) priority goals and outlines actions to effectively achieve the goals, including twenty-one (21) objectives. Table 4 below lists the goals and objectives, and correlates them to the 2020-2040 General Plan.

Table 6 – Strategic Plan 2021-2026 General Plan Consistency Strategic Plan 2021-2026 Supporting 2020-2040 General Plan Goals Goal 1 : Financial Stability - Ensure the City has
adequate and sustainable financial funding to
deliver high-quality services to residents.

Goal ED-4 - Ensure fiscal viability for the City by pursuing a diversified local business base that provides growing sales and property tax revenues to pay for municipal operations.

Planning Application Description Planning &
Housing
Commission
Review
Decision
31 PP2024-0001 Precise Plan to review the site plan, architecture, landscaping, and other development features
associated with a proposed 40,000 square foot
Northgate Gonzalez Market and remodel of an
existing 6,930 square foot commercial building on

4.70 acres, generally located at the northwest
corner of W. Sixth Street and N. Main Street.
(Applicant: Marco Arzola for Northgate Gonzalez
Market)
December 8,
2025
Approved

Page 1102 of 1369 ends

14 Corona General Plan Annual Progress Report Calendar Year 2024 Strategic Plan 2021-2026 Supporting 2020-2040 General Plan Goals OBJECTIVES Increase Financial Stability:

Strengthen the City’s long-term
financial position to ensure
ongoing provision of core
services to all residents.

Goal ED-5 - Pursue a range of financing opportunities to fund infrastructure and public facilities.

Goal ED-6 - Continue investing in the City’s economic
development.

Improve the Budget Process:

Streamline the budget
development process and
increase residents’ capacity
and opportunities to
participate.

Goal 2 : Strong Economy - Expand the local
economy by supporting local businesses and
ensuring there are ample opportunities for new
businesses and job seekers.

Goal LU-12 - Development and maintenance of industrial
land uses that provide a wide range of employment
opportunities for Corona’s residents and that provide
sufficient goods, services, and revenues to sustain the City’s economy.

Goal LU-13 - Vital and active mixed-use districts that provide a mix of housing in proximity to commercial uses, services, entertainment, and public transit that provide a mix of office, commercial, and/or industrial uses that support the local economy.

Goal LU-14 - Economically vital districts that are
characterized by and benefit from their integrated.
mix of industries, retail, and office uses.

Goal LU-17 - A revitalized Downtown Corona that is the
centerpiece of community identity, history and culture, and governance—known for its diverse and eclectic physical
development and form, vibrant economy, historic character, and pedestrian activity.

Goal ED-1 - Promote a strong and diversified economic base by attracting quality businesses and encouraging existing businesses to expand their sales, facilities, and employment.

Goal ED-2 - Promote a growing and skilled labor force.

Goal ED-3 - Promote the revitalization of targeted growth areas including the Downtown, North Main Street, southeast corner of the SR-91 and I-15 interchanges, the Sixth Street corridor, the North-West Quadrant, and the City’s Sphere areas.

OBJECTIVES Support Local Businesses:

Expand the local economy by
supporting post-pandemic
resilience and recovery of local
businesses and attracting new
enterprises to the City.

Increase Job Opportunities:

Reduce local unemployment
and increase the number of
living-wage jobs within the City.

Revitalize Downtown: Invest in
redevelopment of the
downtown to create a thriving
destination for residents and
visitors.

Goal 3 : Sound Infrastructure - Sustain highquality service delivery by investing in public infrastructure, including parks, buildings,
equipment, roads, and technology.

Goal LU-1 - A community that contains a diversity of land uses that support the needs of and provide a high quality of life for its residents, sustain and enhance the City’s economy and fiscal balance, are supported by adequate community infrastructure and services, and are compatible with the environmental setting and resources.

Goal LU-16 - Open spaces that provide Corona’s residents with opportunities to enjoy the natural environment, provide visual “relief” from urban development, protect significant plant and animal habitats, and protect development from natural environmental hazards.

Goal CE-2 - A network of regional roadway facilities to ensure the safe and efficient movement of people and
goods from within the City to areas outside its boundaries and that reduce regional cut-through traffic in the City.

Goal CE-3 - Maximize the efficiency of the circulation system through the use of transportation system management
strategies. Reduce total vehicular miles traveled in Corona through the development and improvement of alternative
OBJECTIVES Strengthen Infrastructure: Ensure
that City infrastructure,
including streets, municipal
facilities, water and wastewater
systems, and technology, is
well-maintained for current and
future generations.

Reduce Negative Impacts of
Traffic: Reduce traffic
congestion and optimize traffic
flows.

Enhance Parks and Recreation
Facilities: Develop and
enhance parks, trails, and
recreational facilities to better
serve residents.

Page 1103 of 1369 ends

15 Corona General Plan Annual Progress Report Calendar Year 2024 Strategic Plan 2021-2026 Supporting 2020-2040 General Plan Goals Strengthen City Infrastructure:

Ensure that City infrastructure—
including streets, municipal
facilities, water and wastewater
systems, and technology—is
well-maintained for current and
future generations.
transportation modes, the reduction in the number of trips generated, and the reduction in trip distances.

Goal CE-6 - Facilitate goods movement to support local
commerce, while protecting residents and visitors from the negative effects of noise, vibration, and air pollution typically associated with truck operations and rail service.

Reduce Negative Impacts of
Traffic: Reduce traffic
congestion and optimize traffic
flows.

Goal 4 : Safe Community - Protect our quality of
life by ensuring the community is safe and
clean.

Goal PS-1 - Adequate protection of the health, safety, and welfare of the public, property and economic investments, and community social and service functions from seismic and geologic events.

Goal PS-2 - Adequate protection of the health, safety, and welfare of the public, property and economic losses, and community social and service functions from flooding and dam inundation events.

Goal PS-3 - Ensure that the health, safety, and general welfare of residents and visitors of the City of Corona, including the overall health of the natural environment, is provided through good land use planning and strict
adherence and enforcement of the City of Corona
Hazardous Material Area Plan, Local Hazard Mitigation Plan, California Fire Code, Certified Unified Program Agency, and other pertinent sources and documents.

Goal PS-4 - Implement land use restrictions and review
procedures that encourage adequate protection of the
community, its residents, and business from airport land use and flight-related hazards.

Goal PS-5 - Ensure that there is an adequate service level of law enforcement services provided for all residents, visitors, and businesses throughout the City of Corona.

Goal PS-6 - Ensure that police services are provided in a manner that reflects and is sensitive to the characteristics and needs of resident population, visitors, and business community.

Goal PS-7 - Encourage the use of land use and development configuration and site design standards within residential and other developments to minimize crime and improve the
safety for residents, visitors, and employees.

Goal PS-8 - Ensure that there is an adequate service level of fire protection and suppression services provided for all residents, visitors, and businesses throughout the City of Corona to meet community expectations and budgetary
resources for safety.

Goal PS-9 - Through fire prevention and educational efforts, promote participation, voluntary compliance and
community awareness of fire safety issues in order to reduce the incidence and severity of fire and related emergencies and loss.

Goal PS-10 - Reduce fire risk to life and property through effective land use planning and compliance with federal, state, local laws, ordinances, and standards.

Goal PS-11 - Effective emergency response to disasters that limits the loss of life, curtails property damage and social dislocation, enhances emergency preparedness through
OBJECTIVES Improve Public Safety Services
and Emergency Response:

Improve the response time and
increase the capacity of the
City’s emergency response
teams.

Increase the City’s Cleanliness
and Appearance: Enhance the
experience of residents,
business owners, and visitors by
ensuring the City is visibly clean.

Strengthen Emergency
Preparedness: Improve
residents’ capacity to prepare
and respond to a major
emergency or natural disaster.

Reduce Homelessness: Develop
a transformational system of
services, shelter, and housing for
Corona’s homeless neighbors.

Increase Access to Affordable
Housing: Ensure an adequate
supply of housing that is
affordable and accessible for
current and future generations.

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16 Corona General Plan Annual Progress Report Calendar Year 2024 Strategic Plan 2021-2026 Supporting 2020-2040 General Plan Goals community education and self-help programs, and minimizes damages and injuries.

Goal HE-1 - Promote and maintain a balance of housing
types and corresponding affordability levels to provide for the community’s needs for housing within all economic
segments of the City.

Goal HE-2 - Promote and preserve suitable and affordable housing for persons with special needs, including large families, single-parent households, the disabled, and seniors, and shelter for the homeless.

Goal HE-3 - Maintain high quality residential development standards to ensure the establishment of livable
neighborhoods with lasting safety and aesthetic value, and to promote the maintenance and preservation of historic neighborhoods.

Goal HE-4 - Ensure that housing opportunities are available to all persons without regard to race, color, ancestry or national origin, religion, marital status, familial status, age, gender, disability, source of income, sexual orientation, or any other arbitrary factors.

Goal 5 : Sense of Place - Build community
through celebrating our rich heritage,
increasing access to recreational and cultural
activities, and improving the relationship
between the City and residents.

Goal PR-4 - Support a thriving arts community where
participation in and attendance at artistic and educational programs is valued.

Goal PR-5 - Celebrate local culture and identity through the arts.

Goal LU-5 - Distinct and well-maintained neighborhoods and districts that contribute to the identity, character, and image of Corona as a livable, diverse, innovative, and
environmentally sustainable community.

Goal LU-6 - A community that promotes sustainability in the planning, design, and construction of developments to
create a more livable community and achieve broader
economic and environmental objectives.

Goal HR-1 - A comprehensive historic resource management program that identifies, designates, and protects resources that are significant to the historic development, identity, and character of Corona.

Goal HR-2 - Promote the retention, restoration, adaptive reuse, and maintenance of historic structures and properties in a manner that will conserve the integrity of the resource in the best possible condition.

Goal PR-2 - An engaging mix of passive and active
recreational, educational, and cultural programs that are responsive to the diverse needs and interests of Corona’s residents and visitors of all ages and abilities.

OBJECTIVES Increase Access to Arts,
Culture, and Recreational
Activities: Develop and expand
opportunities and access to art,
culture, and recreational
activities.

Celebrate the Community’s
Rich and Diverse Cultural
Heritage: Enhance the
relationship between the City,
its neighborhoods, and
residents to celebrate the
community’s rich and diverse
cultural heritage.

Increase Accessibility: Ensure all
residents have equitable
access to City services and
spaces.

Goal 6 : High-Performing Government - Improve
the efficiency of the City’s services to bring
government into the 21st century.

Goal LU-15 - A mix of governmental service, institutional, educational, recreational, and utility facilities that support the needs of Corona’s residents and businesses and improve the quality of life in the community.

Goal HC-1 - Meaningful opportunities for participation in the development, adoption, implementation, and enforcement
of environmental laws, regulations, and policies that affect the health and well-being of individuals and a community.

Goal HC-5 - Promote access to a wide range of public
facilities and services that will maintain quality of life and promote equity in Corona.

OBJECTIVES Improve City Services: Increase
the efficiency and effectiveness
of City’s services.

Enhance City Strategy:

Leverage dynamic planning
and a data-driven approach to
ensure City activities are
strategic.

Strengthen Resident
Involvement: Increase public

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17 Corona General Plan Annual Progress Report Calendar Year 2024 Strategic Plan 2021-2026 Supporting 2020-2040 General Plan Goals trust in City government by
focusing on accountability and
transparent engagement with
the community.

Increase Employee
Engagement: Ensure that
employees are engaged,
recognized, and given
opportunities to grow.

Create a High-Performing
Organizational Culture:

Increase innovation, teamwork,
and creativity.

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18 Corona General Plan Annual Progress Report Calendar Year 2024 Appendix A
2025 CIP General Plan Consistency Table

Page 1107 of 1369 ends

REF NO. PROGRAM / PROJECT TITLE DESCRIPTION GENERAL PLAN GOALS POLICIES CONSISTENCY STATUS GOAL LU-23: Maintain and improve the Corona Municipal Airport as a general aviation facility consistent with its approved master plan and all applicable county, state, and federal regulations and local ordinances.

LU-23.1
GOAL PS-4: Implement land use restrictions and review procedures that encourage adequate protection of the community, its residents, and business from airport land use and flight-related hazards.

PS-4.4
2 AIRPORT SECURITY MEASURES Install two security gates and fencing for improved security at the Airport. GOAL PS-7: Encourage the use of land use and development configuration and site design standards within residential and other developments to minimize crime and improve the safety for residents, visitors, and employees.

PS-7.7 FY22-23 Item #9
LU-15.1
LU-15.2
PS-10.1
PS-10.4
PR-1.2
PR-1.3
6 AUBURNDALE AMENITIES IMPROVEMENTS Complete a large scale renovation to the exterior open space of the community to include two new tennis courts, a pickleball court, half basketball court, new restrooms, patio covering and seating area, new playground, DG walkway with benches and fitness stations, and drought tolerant planting.

PR-1.5 FY22-23 Item #47
PR-1.2
PR-1.8
GOAL PR-2: An engaging mix of passive and active recreational, educational, and cultural programs that are responsive to the diverse needs and interests of Corona’s residents and visitors of all ages and abilities
PR-2.4
PR-5.1
PR-5.3
8 CITY FIRE STATIONS CAPITAL

IMPROVEMENTS
This project is dedicated to the maintenance and repair of Fire Stations throughout the City, including: the installation of two exterior safety ladders at Fire Station #2; roof replacement at Fire Station #3; and sewer lateral repair at Fire Station #7.

GOAL PS-8: Ensure that there is an adequate service level of fire protection and suppression services provided for all residents, visitors, and businesses throughout the City of Corona to meet community expectations and budgetary resources for safety.

PS-8.1 FY21-22 Item #11
9 CITY HALL CARPET REPLACEMENT The carpet in City Hall has many issues include discoloration and staining. These issues have added up over the years and routine cleaning is no longer enough. We propose a phased approach where the carpet in City Hall is replaced in year one and other facilities are completed in the subsequent
fiscal year.

PR-1.5 FY24-25 Item #14
GOAL PR-5: Celebrate local culture and identity through the arts. PR-5.3

FACILITIES, PARKS & OPEN SPACE PROJECTS
1 AIRPORT HELIPAD IMPROVEMENTS Improvements to the helipad at the Airport. FY22-23 Item #8 5 AQUATIC IMPROVEMENTS AT

AUBURNDALE POOL
Improvements to Auburndale Pool. GOAL PR-1: A well-designed system of parks and associated facilities that are sufficient in acreage, type, and distribution, that are designed to provide a quality recreational experience, FY23-24 Item #6
3 ANIMAL CONTROL FACILITY CAPITAL

IMPROVEMENTS
A Capital Improvement Project (CIP) dedicated to the maintenance and repair of the Animal Control Facility. AC Parking Lot Modifications: There is not enough space to park the Animal Control vehicles safely. The project needs curbing installed as well. In GOAL LU-15: A mix of governmental service, institutional, educational, recreational, and utility facilities that support the needs of Corona’s residents and businesses and improve the quality of life in the community.

FY21-22 Item #5
4 ANIMAL CONTROL FIRE SPRINKLERS The ACO building has been grandfathered in and does not require a fire sprinkler system. The Fire Department recommends installing a Fire Alarm System instead.

GOAL PS-10: Reduce fire risk to life and property through effective land use planning and compliance with federal, state, local laws, ordinances, and standards.

FY24-25 Item #5
7 CDBG PUBLIC FACILITIES AND

INFRASTRUCTURE IMPROVEMENTS -

SENIOR CENTER
The Corona Senior Center is the only municipal facility in the City specifically dedicated to senior adults. The facility was assessed as part of a larger effort that provided information on the current state of the City's parks and community buildings. Several improvements were identified for the Corona Senior Center, including ADA improvements and equipment replacements. This project will bring the facility up to the current ADA standards as well as improve areas to provide better functionality for Corona's seniors.

GOAL PR-1: A well-designed system of parks and associated facilities that are sufficient in acreage, type, and distribution, that are designed to provide a quality recreational experience, FY21-22
GOAL CE-5: Develop and maintain convenient bikeway and pedestrian systems to satisfy both recreational desires and transportation needs using a complete streets approach to 10 CITY HALL VETERANS MEMORIAL

IMPROVEMENTS
Updating the Veterans Memorial area located on the South side of City Hall. The update will consist of groundwork with amphitheater-style seating, two granite walls, lighting updates, relocations of kiosks, additional flag poles, and additional signage. A contingency of 15% is also included due to the volatility of construction costs.

FY22-23 Item #13

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Corona City CouncilMarch 18, 2026

Corona City Council
March 18, 2026