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City Council/CSA/CPFA/CHA Agenda Tuesday December 6, 2022
REGULAR MEETING AGENDA
125 E. College Street, Covina, California
Council Chamber of City Hall
Tuesday, December 6, 2022
IMPORTANT NOTICE
This meeting is being conducted in accordance with Assembly Bill 361, regarding the COVID19 pandemic.
Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum channel 29 and Frontier Channel 42. To view from the website, hover over the Departments & Services tab until the drop-down menu appears and click on City Council Video Library under the City Council header. A live banner will appear at the start of the meeting.
Public Comments: During the meeting, there will be an opportunity for the public to speak.
Public testimony is limited to five (5) minutes per speaker, unless, for good cause, the Mayor/Chairperson amends the time limit; a speaker’s time may not be transferred to another speaker. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Those wishing to speak on a LISTED AGENDA ITEM will be heard when that item is addressed.
In Person: To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak.
Remotely via Zoom: Access the meeting remotely via Zoom with one of the following devices:
Computer or Smart Device:
https://us02web.zoom.us/j/84259402496?pwd=VzkzTUovSWlTaUVlUnc1Qnk0ZnZUdz09 Telephone:
Dial: +1 669 900 6833
Meeting ID: 842 5940 2496
Passcode: 011564
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City Council/CSA/CPFA/CHA Agenda Tuesday December 6, 2022
1. To request to speak during public comment, please click the “Raise Hand” button on the Zoom toolbar “Reactions” tab.
Note:
Computer / Smart Device Users: The “raise hand” feature is in the reactions tab.
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Meeting Assistance Information: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or 626-384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA
REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING
AUTHORITY/COVINA HOUSING AUTHORITY
JOINT MEETING—CLOSED SESSION
6:30 PM
CALL TO ORDER
ROLL/CALL
Council/Agency/Authority Members: Hector Delgado, John C. King, Victor Linares, Mayor Pro Tem/ViceChair Walter Allen, III, and Mayor/Chair Patricia Cortez
PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54956.9(d)(1) – CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Name of case: Madeline Gonzales v. City of Covina, et al; Case No.:
19STCV06167.
RECESS
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City Council/CSA/CPFA/CHA Agenda Tuesday December 6, 2022
CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA
REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING
AUTHORITY/COVINA HOUSING AUTHORITY
JOINT MEETING—OPEN SESSION
7:30 PM
RECONVENE AND CALL TO ORDER
ROLL/CALL
Council/Agency/Authority Members: Hector Delgado, John C. King, Victor Linares, Mayor Pro Tem/ViceChair Walter Allen, III, and Mayor/Chair Patricia Cortez
PLEDGE OF ALLEGIANCE
Led by Councilmember Linares
INVOCATION
Given by Covina Police Chaplain Chuck Canizzaro
PRESENTATIONS – NONE.
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a LISTED AGENDA ITEM will be heard when that item is addressed. Those wishing to speak on an item NOT ON THE AGENDA will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
Staff Recommendation:
DRAFT
City Council/CSA/CPFA/CHA Agenda Tuesday December 6, 2022 Approve the Minutes of the November 15, 2022, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
2022 11 15 Minutes CC - DRAFT
CC 2. Payment of Demands
Staff Recommendation:
Approve Payment of Demands in the amount of $3,612,518.63 Agenda Report - CC 2 - Pdf
CC 3. City of Covina Investment Report for Month ended October 31, 2022 Staff Recommendation:
Receive and File.
Agenda Report - CC 3 - Pdf
CC 4. Reorganization of the City Clerk Department Authorizing the Addition of (1) Parttime Office Assistant I Position Staff Recommendation:
Authorize the reorganization of the City Clerk's department to add (1) Part-time Office Assistant I position.
Agenda Report - CC 4 - Pdf
CC 5. Approve and Make AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings
Staff Recommendation:
Approve and make the following findings so that meetings of the City Council and the City’s Other Legislative Bodies are authorized to meet remotely in accordance with AB 361’s special Brown Act requirements for teleconference meetings as follows: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the emergency directly impacts the ability of the members of the public to meet safely.
Agenda Report - CC 5 - Pdf
CC 6. Approval of a Second Amendment to Agreement between the City of Covina and Glendora Employment Agency, Inc.
Staff Recommendation:
Authorize the City Manager to execute the Second Amendment to the Professional Service Agreement with Glendora Employment Agency, Inc. to provide temporary staffing services.
Agenda Report - CC 6 - Pdf
CC 7. Workman Avenue Street Rehabilitation Project – Project No. P2307 DRAFT
City Council/CSA/CPFA/CHA Agenda Tuesday December 6, 2022 Staff Recommendation:
1. Rejection of all Bids received for the Workman Avenue Street Rehabilitation Project – Project No. P2307; and
2. Authorize staff to re-advertise the project for bids.
Agenda Report - CC 7 - Pdf
CC 8. Rowland Avenue Water Service Replacement Project-Project No. W2303 – Award of Contract to Stephen Doreck Equipment Rentals, Inc. for an Amount Not-to-Exceed $569,250
Staff Recommendation:
1. Approve plans and specifications for the Rowland Avenue Water Service Replacement Project-Project No. W2303;
2. Award a contract for the Rowland Avenue Water Service Replacement Project to Stephen Doreck Equipment Rentals, Inc. as the lowest responsive bidder in an amount not-to-exceed $569,250 and authorize the City Manager to execute the contract;
3. Authorize a contingency amount of $30,750 for any unforeseen construction expenses; and
4. Adopt Resolution CC 2022-129 appropriating $100,000 from Water Fund balance for the completion of the Rowland Avenue Water Service Replacement Project – Project No. P2303.
Agenda Report - CC 8 - Pdf
CC 9. Request to Amend the Job Description and Salary Schedule for the Position of Information Technology Services Manager within the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules Staff Recommendation:
That the City Council adopt Resolution CC 2022-135 to amend the job description and salary range for Information Technology Services Manager within the MidManagement, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules.
Agenda Report - CC 9 - Pdf
CC 10. Award of Contract for Landscape and General Outside Maintenance Services for CityOwned Sites Staff Recommendation:
Authorize the City Manager to execute a Professional Services Agreement with Far East Landscape and Maintenance, Inc. for Landscape and General Outside Maintenance Services for City-Owned Sites, in an amount not-to-exceed $743,523 for the three-year period of January 3, 2023, through December 31, 2025, with the option for two additional one-year terms.
Agenda Report - CC 10 - Pdf
CC 11. Election of Councilmember to Represent Cities with Prescriptive Pumping Rights on the Board of the San Gabriel Basin Water Quality Authority DRAFT
City Council/CSA/CPFA/CHA Agenda Tuesday December 6, 2022 Staff Recommendation:
Adopt Resolution CC 2022-130 Casting its 5 Votes for Councilmember Hector Delgado to serve as Alternate Board Member to Represent Cities with Prescriptive Pumping Rights on the Board of the San Gabriel Basin Water Quality Authority; and direct staff to send the resolution to the San Gabriel Basin Water Quality Authority.
Agenda Report - CC 11 - Pdf
CC 12. Request to Appropriate Funds to Pay for Services provided by the Los Angeles County Registrar-Recorder/County Clerk in Conjunction with the City of Covina June 7, 2022 General Municipal Election
Staff Recommendation:
Adopt Resolution CC 2022-128 to amend the fiscal year 2022-2023 budget to appropriate $190,718.76 in general fund expenditures to pay for General Municipal Election Services provided by the Los Angeles County Registrar-Recorder/County Clerk for the June 7, 2022, election.
Agenda Report - CC 12 - Pdf
CC 13. 457(b) and 401(a) Defined Contribution Retirement Plans Update and Proposed Amendment to Benefits Rules for City Council Members Effective January 1, 2023 Staff Recommendation:
That the City Council adopt Resolution CC 2022-132 to amend the Benefits Rules for City Councilmembers and allow participation in the City’s 457(b) and 401(a) defined contribution plans, effective January 1, 2023.
Agenda Report - CC 13 - Pdf
PUBLIC HEARINGS
PH 1. Consideration of Resolutions CC 2022-125, CC 2022-126, and CC 2022-127, Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 32), and to Call and Hold a Special Election (155 E. Covina Boulevard, Covina)
Staff Recommendation:
1. City Council to open the public hearing and consider public testimony and close the public hearing; and
2. Adopt Resolution CC 2022-125, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 32) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and
3. Adopt Resolution CC 2022-126, calling a special election and submitting to the voters of Annexation No. 32 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 32 to finance public services, and the establishment of an appropriations limit; and
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City Council/CSA/CPFA/CHA Agenda Tuesday December 6, 2022
4. Adopt Resolution CC 2022-127, making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 32.
Agenda Report - PH 1 - Pdf
PH 2. City Council consideration of the following resolutions:
Adopt Resolution CC 2022-133 adopting a Mitigated Negative Declaration (MND), and a Mitigation Monitoring and Reporting Program as required by the California Environmental Quality Action (“CEQA”), in connection with the approval of Development Agreement (DA) 22-001, Conditional Use Permit (CUP)21-029 and Site Plan Review (SPR) 21-160, for the proposed Public Storage Facility; Approve Ordinance 22-20, adopting Development Agreement (DA) 22-001, between Public Storage, Inc. related to the development of a public self-storage facility and other associated site improvements within the M-1 (Light Manufacturing) Zone located at 1330 E. Cypress Street;
Adopt Resolution CC 2022-134, approving Conditional Use Permit (CUP) 21-29 and Site Plan Review (SPR) 21-160, to allow the demolition of an existing 55,321 squarefoot 2-story building and the development of a 141,984 square-foot 3-story public selfstorage facility within a 2.70-acre site, and other associated site improvements, within the M-1 (Light Manufacturing) Zone, located at 1330 E. Cypress Street – APN – 8427- 001-006.
Staff Recommendation:
1. City Council Adoption of Resolution CC 22-133, adopting Mitigated Negative Declaration (SCH2022070107) as adequately prepared in accordance with the California Environmental Quality Act (CEQA) and adoption of the required findings under CEQA and the Mitigation Monitoring and Reporting Program;
2. Waive full reading, read by title only, and introduce for first reading Ordinance 22-20 entitled,
An ordinance of the City of Covina, approving and adopting a development agreement between PS Southern California One, INC. (Public Storage) and the City of Covina, related to a proposed development consisting of a 141,984 square-foot 3-story Public Self Storage building within a 2.70-acre site, for the conveyance of a $ 315,000 for citywide infrastructure improvements, for the property located at 1330 E. Cypress Street – APN – 8427-001-006.
3. City Council adoption of Resolution CC 2022-134, approving Conditional Use Permit (CUP) 21-29 and Site Plan Review (SPR) 21-160, to allow the demolition of an existing 55,321 square-foot 2-story building and the development of a 141,984 square-foot 3-story public self-storage facility within a 2.70-acre site, and other associated site improvements, within the M-1 (Light Manufacturing) Zone, located at 1330 E. Cypress Street – APN – 8427-001-006.
DRAFT
City Council/CSA/CPFA/CHA Agenda Tuesday December 6, 2022 Agenda Report - PH 2 - Pdf
PH 3. Public Hearing, Second Reading and Adoption of Ordinance 22-19 Adopting by Reference and Amending Codes comprising the 2022 California Building Standards Code, including the 2022 Editions of the California Administrative, Building, Fire, Residential, Green Building Standards, Plumbing, Mechanical, Electrical, Energy, Existing Building, Historical Building, Referenced Standards Codes, and the 2021 International Property Maintenance Code, and Amending Title 14, Building and Construction, of the Covina Municipal Code.
Staff Recommendation:
1. Hold a Public Hearing to adopt Ordinance 22-19, adopting by reference and amending the Codes comprising the California Building Standards Code (California Code of Regulations, Title 24) including the 2022 Editions of the California Administrative, Building, Fire, Residential, Green Building Standards, Plumbing, Mechanical, Electrical, Energy, Existing Building, Historical Building, and Referenced Standards Codes, and the 2021 International Property Maintenance Code, together with certain additions, insertions, deletions and changes thereto
2. Waive full reading, read by title only, and adopt on second reading Ordinance 22-19 entitled, "An Ordinance of the City Council of the City of Covina, California, making findings under CEQA, amending title 14 of the Covina Municipal Code and adopting by reference: codes comprising the 2022 edition of the California building standards code (California code of regulations, title 24, parts 1 - 12), including the California administrative code (2022 edition), the California Building Code Volumes 1 & 2 including Appendices B, D, F, I, J, N, O and P (2022 edition, incorporating and amending the 2021 International Building Code), the California Residential Code including Appendices AH, AK, AL, AO, AR, AS, AU, AV, AW, AX, and AZ (2022 Edition, incorporating and amending the 2021 international residential code), the California Green Building Standards Code (2022 Edition), the California Mechanical Code (2022 Edition, incorporating and amending the 2021 Uniform Mechanical Code), the California Plumbing Code (2022 Edition, incorporating and amending the 2021 Uniform Plumbing Code), the California Electrical Code (2022 Edition, incorporating and amending the 2020 National Electrical Code), the California Fire Code (2022 edition, incorporating and amending the 2021 International Fire Code), the California Existing Building Code (2022 Edition), the California Energy Code (2022 Edition), the California Historical Building Code (2022 Edition), and the California Referenced Standards Code (2022 Edition); and the 2021 International Property Maintenance Code, together with certain additions, insertions, deletions and changes thereto."
Agenda Report - PH 3 - Pdf
NEW BUSINESS
DRAFT
City Council/CSA/CPFA/CHA Agenda Tuesday December 6, 2022 NB 1. Approval of Engineering and Traffic Survey, February 2022, for the City of Covina and Introduction of Ordinance 22-21 Amending Chapter 10.68 to Title 10 (Vehicles and Traffic) of the Covina Municipal Code Relating to Speed Limits Staff Recommendation:
Adopt Resolution CC 2022-131 approving the Engineering and Traffic Survey, February 2022, for the City of Covina (E&TS) and the prima facie speed limits recommended to be established on the highway segments included in the E&TS;
1. Waive full reading, read by title only, and introduce for first reading Ordinance 22-21 amending Chapter 10.68 to Title 10 (Vehicles and Traffic) of the Covina Municipal Code relating to speed limits; and
2. Authorize the Department of Public Works to schedule the second reading of Ordinance 22-21 at the next available City Council meeting on December 20, 2022.
Agenda Report - NB 1 - Pdf
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, December 20, 2022 at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.
The Covina City Clerk’s Office does hereby declare that the agenda for the Dec 06 2022, meeting was posted on the City’s website and near the front entrances of: Covina City Hall, 125 East College Street, Covina, in accordance with California Government Code Section 54954.2(a).
If you challenge in court any discussion or action taken concerning an item on this agenda, you may be limited to raising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City’s consideration of the item at the meeting.
MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 125 E.
COLLEGE STREET, COVINA.
DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 1 of 4 Tuesday, November 15, 2022 MINUTES OF NOVEMBER 15, 2022
REGULAR MEETING OF THE COVINA CITY COUNCIL/SUCCESSOR AGENCY TO
THE COVINA REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING
AUTHORITY/COVINA HOUSING AUTHORITY HELD IN THE COUNCIL CHAMBER OF CITY HALL, 125 EAST COLLEGE STREET, COVINA, CALIFORNIA AND
VIRTUALLY VIA ZOOM
This meeting was conducted in accordance with Assembly Bill 361, regarding the COVID-19 pandemic.
CALL TO ORDER
Mayor Cortez called the Council/Agency/Authority meeting to order at 7:31 p.m. with all Councilmembers present.
ROLL CALL
Councilmembers Present: Hector Delgado, John C. King, Victor Linares, Mayor Pro Tem/Vice-Chair Walter Allen, III, and Mayor/Chair Patricia Cortez.
Councilmembers Absent: None.
Elected Members Present: City Clerk Drew Aleman, City Treasurer Neil Polzin.
Staff Members Present: City Manager Chris Marcarello, City Attorney Candice K. Lee, Administrative Services Director Anita Agramonte, Community Development Director Brian Lee, Interim Chief Deputy City Clerk Evelyn Leach, and Deputy City Manager Angel Carrillo.
PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem Allen.
INVOCATION
Given by Covina Police Chaplain David Truax.
PUBLIC COMMENTS
Neil Polzin provided public comment regarding the purchase price of the vehicle being considered in item CC 9 and requested the City put the normal bidding process in place before purchasing.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Linares requested that the Covina Library examine being able to provide an accelerated reading program and tests for students in the community.
DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 2 of 4 Tuesday, November 15, 2022 Councilmember King expressed his excitement for the Tree Lighting event taking place this weekend and wished everyone in the community a Happy Thanksgiving.
Mayor Pro Tem Allen thanked the City and Rotary Club for a job well done with the Veterans’ day events . He also commented on his attendance at the Holy Trinity Church ceremony honoring veterans from the United States, Britain, and Canada, and thanked Father Steven De Muth and those who participated in the event. Mayor Pro Tem Allen also expressed his excitement for the upcoming tree lighting event.. He then commented on the need to take care of our veterans and complimented Police Chief Povero for MCing all week at the Field of Valor.
Mayor Cortez commented that this is her favorite time of the year as there is an increased sense of community. She then reminded the community of the Tree Lighting Event taking place Friday November 18, 2022, from 6:00 p.m. to 6:30 p.m. and noted that the downtown area will be closed off until 8 p.m. or later and thanked staff for their efforts with the event.
Mayor Pro Tem Allen also commented about his attendance at the funeral of El Monte Police Chief Ben Lowry with Police Captain Ric Walczak and Police Chief Povero and noted his appreciation of seeing members of the City attend.
CITY MANAGER COMMENTS
City Manager Marcarello apologized for the change in venue for the City Council meeting and explained that it was due to an issue with the lighting system in the Council chamber.
CONSENT CALENDAR
In response to an inquiry from Mayor Cortez, City Manager Marcarello and Police Chief Povero provided background on item CC 9 and explained why the bidding process was waived and gave a breakdown in cost.
A motion was made by Councilmember Linares, seconded by Mayor Pro Tem Allen, to approve Consent Calendar items CC 1 through CC 12 as presented.
Motion approved by roll call vote for Consent Calendar items CC 1 through CC 12 as follows:
AYES: DELGADO, KING, LINARES, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CC 1. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority approved the Minutes of the November 1, 2022, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority approved the payment of demands in the amount of $2,105,740.71
DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 3 of 4 Tuesday, November 15, 2022 CC 3. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority approved and made the following findings so that meetings of the City Council and the City’s Other Legislative Bodies are authorized to meet remotely in accordance with AB 361’s special Brown Act requirements for teleconference meetings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) state and local officials continue to recommend measures to promote social distancing.
CC 4. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority adopted on second reading Ordinance 22-18 "An ordinance of the City Council of the City of Covina, California, Approving a Zone Change (ZCH) 22-005, to Change the Zoning Classification for One Parcel From C-2 (Commercial Zone (Neighborhood Shopping Center) to R-1-7,500 (Single Family Residential), Consistent with the General Plan and Land Use Designation of Low Density Residential, and Making a Determination of Exception Under CEQA, for the Property Located at 1909 East Covina Boulevard – APN: 8401-016-043".
CC 5. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority approved the salary range adjustments for classifications subject to the state mandated minimum wage increases for calendar years 2023, as per Labor Code Section 1182.12(c)(3)(A).
CC 6. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority approved the appointment of Deborah Moraza to the Library Board of Trustees.
CC 7. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority:
1. Adopted Resolution CC 2022-122 accepting grant funding from the Department of Justice, Edward Byrne Memorial Justice Assistance Grant (JAG) 2022 in the amount of $13,062 and increasing the Police Department Fiscal Year 2022-23 budget by the same amount for the City of Covina Police Department Youth Accountability Board Program; and
2. Authorized the City Manager or his designee to execute the grant documents on behalf of the City of Covina.
CC 8. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority received and filed the City of Covina Investment Report for month ended September 30, 2022.
CC 9. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority:
1. Adopted Resolution CC 2022-123 to increase the Central Equipment Operations Motor Vehicle FY 2022-23 budget; and
2. Authorized the purchase a vehicle in the amount of $36,917.91 and waived bidding requirements.
CC 10. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority approved the agreement between the City of Covina and Contemporary Services (CSC) for event traffic and crowd control and DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 4 of 4 Tuesday, November 15, 2022 authorized the City Manager or his designee to execute the agreement on behalf of the City of Covina.
CC 11. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority approved Resolution CC 2022-124 Nunc Pro Tunc, A Resolution of the City Council of the City of Covina, California Correcting Clerical Errors in Ordinance 22-12 Regarding Zoning Code Amendment (ZCA) 22-03 and Ordinance 22-13 Regarding Zone Change (ZCH) 22-03 and Zoning Map Amendment Relating to the Mixed-Use Overlay District and the Affordable Housing Mixed-Use Overlay District, consistent with the Council’s intent in adopting the Ordinances, including the Final Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program.
CC 12. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority authorized the City Manager to execute a Memorandum of Understanding with Charter Oak Unified School District.
ADJOURNMENT
At 7:47 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, December 6, 2022, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
Respectfully Submitted:
_______________________________
Fabian Velez
Deputy City Clerk
Approved this 6
th day of December, 2022:
________________________________
Patricia Cortez, Mayor/Chair
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 2
Meeting: CC Regular Meeting - Dec 06 2022
Title: Payment of Demands
Presented By: Anita Agramonte, Administrative Services Director Recommendation: Approve Payment of Demands in the amount of $3,612,518.63 EXECUTIVE SUMMARY / BACKROUND:
Attached is a list of warrants and demands which are being presented for approval and are summarized as follows:
Accounts Payable Warrants October 28, 2022 - November 10, 2022 CITY checks/EFTs $ 2,630,786.67
CITY payroll $ 945,377.72
CITY voids $ -
Worker's Comp $ 30,450.12
$ 3,606,614.51
SACRA checks/EFTs $ 1,456.20
SACRA payroll $ 4,447.92
$ 5,904.12
TOTAL checks/EFTs $ 3,612,518.63
DISCUSSION:
The attached reports have been reviewed by the Administrative Services Director.
FISCAL IMPACT:
Sufficient fundingis available and the related costs are included in the Fiscal Year 22/23 Adopted Budget.
ATTACHMENTS:
Attachment A - Check Register October 28, 2022 - November 10, 2022 Respectfully submitted,
CITY OF COVINA
Check Register
Oct 28, 2022 - Nov 10, 2022
Check # Check Date Vendor Name Amount
5847 10/18/2022 477 STATE OF CA 488.00
5848 09/28/2022 5263 FIRST AMERICAN TITLE INSURANCE COMPANY 50,000.00 5852 11/10/2022 4160 ICMA RETIREMENT TRUST-IRA 30.00
5853 11/10/2022 1405 ICMA RETIREMENT TRUST-457 5,550.78 5854 11/10/2022 4003 MidAmerica 2,230.56
20596 10/27/2022 788 COVINA, CITY OF 49,183.75
20597 10/27/2022 789 COVINA-FSA, CITY OF 868.18
20598 10/27/2022 1247 GREAT WEST LIFE & ANNUITY 3,800.00 20599 10/27/2022 2033 NATIONWIDE RETIREMENT SOLUTIONS 10,550.00 20600 10/27/2022 487 CalPERS 79,557.03
20601 11/10/2022 788 COVINA, CITY OF 45,759.88
20602 11/10/2022 789 COVINA-FSA, CITY OF 868.18
20603 11/10/2022 1247 GREAT WEST LIFE & ANNUITY 3,800.00 20604 11/10/2022 2033 NATIONWIDE RETIREMENT SOLUTIONS 10,550.00 20605 11/10/2022 788 COVINA, CITY OF 25.98
20606 11/10/2022 789 COVINA-FSA, CITY OF 458.34
20607 11/10/2022 487 CalPERS 81,692.77
20608 11/10/2022 487 CalPERS 6,842.18
subtotal EFT/wires/direct deposits $352,255.63
109428 01/13/2022 99999 JESSICA POLO (50.90)
112597 08/17/2022 3070 WEST COAST ARBORISTS INC (945.00) 113379 11/02/2022 4379 789, Inc. 4,958.33
113380 11/02/2022 4835 ABBA TERMITE & PEST CONTROL, INC 500.00 113381 11/02/2022 4374 ADMINSURE, INC 6,887.30
113382 11/02/2022 5000 Advanced Applied Engineering, Inc. 1,311.00 113383 11/02/2022 84 AIRGAS-WEST 776.17
113384 11/02/2022 113 ALL CITY MANAGEMENT SVC 5,347.98
113385 11/02/2022 217 ASTRA INDUSTRIAL SERVICES 145.33
113386 11/02/2022 255 AZUSA PLUMBING & HEATNG SUPPLY 134.52 113387 11/02/2022 269 BAKER AND TAYLOR INC 3,211.15
113388 11/02/2022 4643 Bear Electrical Solutions, Inc. 16,260.50 113389 11/02/2022 3771 BLACK & WHITE EMERGENCY VEHICLES 200.00 113390 11/02/2022 381 BOOMERANG BLUEPRINT 374.27
113391 11/02/2022 430 BUILDING ELECTRONIC CONTROLS 213.75 113392 11/02/2022 536 CARQUEST AUTO PARTS 87.97
113393 11/02/2022 572 CATHOLIC CHARITIES OF LOS ANGELES 10,545.00 113394 11/02/2022 4854 CEJ Engineers, Inc. 34,500.00
113395 11/02/2022 649 CINTAS CORP #693 560.92
113396 11/02/2022 682 CLINICAL LAB OF SAN BERNARDINO 985.00 113397 11/02/2022 749 THE COUNSELING TEAM 560.00
113398 11/02/2022 4268 S&K POWER EQUIPMENT 4.41
113399 11/02/2022 783 CITY OF COVINA WATER 89.37
113400 11/02/2022 849 DAPEER ROSENBLIT & LITVAK LLP 5,779.71 113401 11/02/2022 5038 EC AND ASSOCIATES ENGINEERING INC. 19,774.00 113402 11/02/2022 970 EDISON CO 6,254.13
113403 11/02/2022 5053 ENVIRONMENTAL SCIENCE ASSOCIATES 7,806.25 113404 11/02/2022 4246 FERGUSON WATERWORKS #1083 11,559.49 113405 11/02/2022 1018 ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. 4,250.00 113406 11/02/2022 5011 Excel Office Services 205.94
113407 11/02/2022 3911 FACTORY MOTOR PARTS 73.43
113408 11/02/2022 5203 FEHR & PEERS 25,651.65
Attachment A Page 1 of 5 Page 2 of 6
CITY OF COVINA
Check Register
Oct 28, 2022 - Nov 10, 2022
Check # Check Date Vendor Name Amount
113409 11/02/2022 4713 Fisher Integrated, Inc. 1,200.00 113410 11/02/2022 1156 THE GAS COMPANY 73.47
113411 11/02/2022 4883 Glendora Employment Agency, Inc 11,102.46 113412 11/02/2022 1198 GLOBALSTAR LLC 1.32
113413 11/02/2022 5019 GM Sager Construction Co., Inc. 24,900.00 113414 11/02/2022 4432 GONZALEZ GOODALE ARCHITECTS 161,788.50 113415 11/02/2022 1235 GRAINGER 841.20
113416 11/02/2022 1241 GRAND PRINTING 458.86
113417 11/02/2022 4766 HASA, INC. 1,052.14
113418 11/02/2022 1361 HOLLIDAY ROCK CO INC 1,947.26
113419 11/02/2022 4925 Humane Society of Pomona Valley, Inc. 27,267.50 113420 11/02/2022 1387 HUNTER, JOHN L. 4,946.50
113421 11/02/2022 3988 LANDSCAPE WAREHOUSE III 582.35
113422 11/02/2022 4077 INTERWEST CONSULTING GROUP INC 16,034.00 113423 11/02/2022 1463 J.G. TUCKER AND SON 848.74
113424 11/02/2022 3749 JCL BARRICADE COMPANY 986.19
113425 11/02/2022 1615 REGIONAL TAP SERVICE CENTER 100.00 113426 11/02/2022 4863 La Verne Power Equipment 1,389.34 113427 11/02/2022 4694 Leslie's Poolmart Inc 3,106.00
113428 11/02/2022 1694 LEWIS ENGRAVING INC 330.75
113429 11/02/2022 1825 MASONIC HOMES OF CALIFORNIA 40,184.00 113430 11/02/2022 1895 MERRIMAC ENERGY GROUP 31,867.09
113431 11/02/2022 4930 Michael Baker International, Inc. 5,976.07 113432 11/02/2022 1933 MISSION LINEN SUPPLY 92.40
113433 11/02/2022 2027 NAPA AUTO PARTS 15.29
113434 11/02/2022 4952 Next Level Elevator 5,400.00
113435 11/02/2022 2091 O REILLY AUTO PARTS 293.33
113436 11/02/2022 5169 Occupational Health Centers of California 232.50 113437 11/02/2022 99999 CHENEY HOOKER 51.06
113438 11/02/2022 99999 CITY VENTURES HOMEBUILDING, LLC 4,328.91 113439 11/02/2022 99999 FREDERIC DU 68.86
113440 11/02/2022 99999 INFINITE GRAND COVINA LLC 41.06 113441 11/02/2022 99999 JESSICA POLO 50.90
113442 11/02/2022 99999 OSVALDO & CAROL ARVELO 200.00
113443 11/02/2022 99999 RONALD GANNON 50.01
113444 11/02/2022 99999 SUNTHURST ENERGY, LLC 1,113.08
113445 11/02/2022 99999 TEAM CHOICE PROPERTY 16.37
113446 11/02/2022 99999 WEST COVINA MOTORS GROUP LLC 63.95 113447 11/02/2022 99999 WEST COVINA MOTORS GROUP LLC 76.76 113448 11/02/2022 4688 PCAM, LLC 39,071.53
113449 11/02/2022 2312 PROFORCE MARKETING, INC 14,226.57 113450 11/02/2022 5086 Rain Bird Corporation 1,650.00
113451 11/02/2022 2407 REGIONAL TAP SERVICE CENTER 211.50 113452 11/02/2022 2415 REPUBLIC MASTER CHEFS 852.45
113453 11/02/2022 3796 RICHARDS, WATSON & GERSHON 20,266.56 113454 11/02/2022 5138 Ricoh USA, Inc. 233.30
113455 11/02/2022 5138 Ricoh USA, Inc. 299.63
113456 11/02/2022 4350 RKA Consulting Group 2,200.00
113457 11/02/2022 4201 OFFICE TEAM - A ROBERT HALF COMPANY 1,989.90 113458 11/02/2022 5233 RODENT PEST TECHNOLOGIES 445.00
113459 11/02/2022 2489 ROTO ROOTER SERVICES COMPANY 794.00 Attachment A Page 2 of 5 Page 3 of 6
CITY OF COVINA
Check Register
Oct 28, 2022 - Nov 10, 2022
Check # Check Date Vendor Name Amount
113460 11/02/2022 2506 RYDIN DECAL 344.53
113461 11/02/2022 4451 SERNA'S RELOCATION SYSTEMS INC 890.00 113462 11/02/2022 2614 SGV CITY MANAGERS' ASSOCIATION 35.00 113463 11/02/2022 2621 SGV POLICE CHIEFS' ASSOC 400.00
113464 11/02/2022 2651 SIGN A RAMA COVINA 15.44
113465 11/02/2022 5109 SITEREP CONSTRUCTION SERVICES, INC. 34,280.00 113466 11/02/2022 2737 STAPLES INC 69.43
113467 11/02/2022 2737 STAPLES INC 2,070.24
113468 11/02/2022 5117 Steam It All LLC 800.00
113469 11/02/2022 3729 SUNBELT RENTALS INC 246.11
113470 11/02/2022 4738 Support Solutions, Inc. 3,964.29 113471 11/02/2022 2852 THREE VALLEY MUN WATER DISTR 1,579.67 113472 11/02/2022 2855 CHARTER COMMUNICATION 380.38
113473 11/02/2022 2855 CHARTER COMMUNICATION 141.11
113474 11/02/2022 4558 TONON ATTORNEY SERVICE 2,429.95
113475 11/02/2022 5208 S&S TOOL & SUPPLY, INC. 3,382.24 113476 11/02/2022 4813 JOHNSON CONTROLS FIRE PROTECTION LP 198.71 113477 11/02/2022 4764 UniFirst Corporation 890.02
113478 11/02/2022 4247 UNITED WATER WORKS INC 1,870.52
113479 11/02/2022 2966 V & V MANUFACTURING 127.83
113480 11/02/2022 4065 VERIZON WIRELESS 2,508.65
113481 11/02/2022 3004 VICTORY EXTERMINATING INC 130.00 113482 11/02/2022 4255 RELIASTAR LIFE INSURANCE COMPANY 13.38 113483 11/02/2022 3070 WEST COAST ARBORISTS INC 3,970.00 113484 11/02/2022 3274 WILLDAN ENGINEERING 250.00
113485 11/02/2022 4945 WS Pave, Inc. 12,980.00
113486 11/02/2022 3134 XEROX CORPORATION 745.29
113487 11/09/2022 5238 A-BEST INDUSTRIAL INC. 3,892.46
113488 11/09/2022 5093 A.J. Kirkwood and Associates, Inc. 540.00 113489 11/09/2022 4765 Advanced Microcomputing Concepts, Inc. 2,735.31 113490 11/09/2022 160 AMERICAN WEST COAST SECURITY 25.00 113491 11/09/2022 219 AT&T 806.04
113492 11/09/2022 5270 AWESOME PEDICAB 1,589.00
113493 11/09/2022 4279 BOSS JANITORIAL SERVICES 21,475.64 113494 11/09/2022 411 BRODART CO 20.38
113495 11/09/2022 457 CA PARKS AND REC SOCIETY 170.00
113496 11/09/2022 4123 RUDY CARDENAS 175.00
113497 11/09/2022 568 CAT SPECIALTIES INC 1,948.21
113498 11/09/2022 4854 CEJ Engineers, Inc. 29,000.00
113499 11/09/2022 682 CLINICAL LAB OF SAN BERNARDINO 180.00 113500 11/09/2022 703 COMBINED GRAPHICS 746.63
113501 11/09/2022 749 THE COUNSELING TEAM 560.00
113502 11/09/2022 771 COVINA IRRIGATING CO 256,200.53
113503 11/09/2022 5244 CUES, INC 73,770.00
113504 11/09/2022 849 DAPEER ROSENBLIT & LITVAK LLP 337.50 113505 11/09/2022 5186 Dash Platform, LLC 155.46
113506 11/09/2022 875 DELL MARKETING L.P. 3,057.81
113507 11/09/2022 5271 DREAM CATCHERS CARRIAGES 1,295.00 113508 11/09/2022 970 EDISON CO 66,759.44
113509 11/09/2022 4977 Enterprise FM Trust 4,277.92
113510 11/09/2022 4682 Evan Brooks Associates, Inc. 18,890.00 Attachment A Page 3 of 5 Page 4 of 6
CITY OF COVINA
Check Register
Oct 28, 2022 - Nov 10, 2022
Check # Check Date Vendor Name Amount
113511 11/09/2022 1025 EVANS, LISA 60.00
113512 11/09/2022 5011 Excel Office Services 89.45
113513 11/09/2022 1055 FEDEX 13.39
113514 11/09/2022 4713 Fisher Integrated, Inc. 1,200.00 113515 11/09/2022 5260 FM&LCE 1,330.00
113516 11/09/2022 4455 FRONTIER 3,599.36
113517 11/09/2022 3901 GEM AUTO REPAIR 1,273.81
113518 11/09/2022 4883 Glendora Employment Agency, Inc 704.40 113519 11/09/2022 4338 ROBERT GOKOO 4,250.17
113520 11/09/2022 1204 GOLDEN STATE WATER COMPANY 721.61 113521 11/09/2022 4434 GOVERNMENTJOBS.COM, INC 11,463.29 113522 11/09/2022 1275 HAAKER EQUIPMENT CO 1,198.22
113523 11/09/2022 4676 Hill Brothers Chemical Company 1,342.36 113524 11/09/2022 3988 LANDSCAPE WAREHOUSE III 65.89
113525 11/09/2022 1397 HYNES, MELODY 87.78
113526 11/09/2022 1417 IMS COMMERCIAL ICE SYSTEM REGRIGERATION 743.94 113527 11/09/2022 1463 J.G. TUCKER AND SON 476.72
113528 11/09/2022 5253 KIRA ALVAREZ 375.00
113529 11/09/2022 1614 LA CNTY FIRE DEPARTMENT 995,080.62 113530 11/09/2022 4833 Michael R. Hillmann 3,927.00
113531 11/09/2022 5122 Montenegro Consultants Inc 15,840.00 113532 11/09/2022 5169 Occupational Health Centers of California 60.00 113533 11/09/2022 5228 ODP BUSINESS SOLUTIONS, LLC 547.82 113534 11/09/2022 99999 AHMAD MIKAEEL 45.00
113535 11/09/2022 99999 ALANA SPECTOR 66.56
113536 11/09/2022 99999 BRIDGIT JORDAN 45.00
113537 11/09/2022 99999 ESPERANZA IBARRA RAMIREZ 80.00
113539 11/09/2022 99999 JORGE CARLOS 45.00
113540 11/09/2022 99999 KEVIN AVERION 80.00
113541 11/09/2022 99999 LAWRENCE NORIEGA 80.00
113542 11/09/2022 99999 MARSHALL KANG 33.23
113543 11/09/2022 99999 MARSHALL KANG 646.31
113544 11/09/2022 99999 NORMA NAVA 45.00
113545 11/09/2022 99999 ROBERT FISHER 46.00
113546 11/09/2022 99999 SINDY CASTILLO 45.00
113547 11/09/2022 99999 STACY LEWISON 3,300.00
113548 11/09/2022 99999 TAQUERIA DE CAMPOS & CATERING 500.00 113549 11/09/2022 99999 VAN EARL MCGEE SR 829.00
113550 11/09/2022 5112 Procure America, Inc 4,016.36
113551 11/09/2022 4614 PDA CORPORATE STORES DIVISION I, LLC 855.80 113552 11/09/2022 3796 RICHARDS, WATSON & GERSHON 2,743.50 113553 11/09/2022 4201 OFFICE TEAM - A ROBERT HALF COMPANY 1,188.00 113554 11/09/2022 4968 Semper Scientific, Inc 695.00
113555 11/09/2022 2683 SMITH, KRYSTAL 68.91
113556 11/09/2022 2775 SUPERB GRAPHICS INC 3,005.42
113557 11/09/2022 5266 TERRA PROPERTY INSPECTION INC 1,800.00 113558 11/09/2022 4247 UNITED WATER WORKS INC 5,510.86
113559 11/09/2022 2954 URBAN GRAFFITI ENTERPRISES INC 7,200.00 113560 11/09/2022 4444 URBAN RESTORATION GROUP US INC 543.47 113561 11/09/2022 2958 US POSTMASTER 975.00
113562 11/09/2022 2958 USPS - POC ACCOUNT #8098154 790.99 Attachment A Page 4 of 5 Page 5 of 6
CITY OF COVINA
Check Register
Oct 28, 2022 - Nov 10, 2022
Check # Check Date Vendor Name Amount
113563 11/09/2022 2962 USI INC 277.29
113564 11/09/2022 3023 VULCAN MATERIALS COMPANY 2,848.02 113565 11/09/2022 3052 WATERLINE TECHNOLOGIES INC 6,894.57 113566 11/09/2022 4817 Weck Analytical Environmental Services, Inc. 180.00 113567 11/09/2022 3137 Y TIRE SALES 1,409.08
113568 11/09/2022 3152 YWCA 4,320.42
113538 11/09/2022 VOID JASON HUBER (1,551.69)
113569 11/10/2022 68 AFLAC ACCT# YQ792 WORLDWIDE HEADQUARTERS 3,677.73 113570 11/10/2022 69 AFSCME District Council 36 523.94
113571 11/10/2022 3846 CLEA 904.50
113572 11/10/2022 775 COVINA POLICE ASSOCIATION 2,850.00 113573 11/10/2022 878 DELTA DENTAL OF CALIFORNIA 8,297.36 113574 11/10/2022 4710 Fidelity Security Life Insurance Company 897.96 113575 11/10/2022 1106 FRANCHISE TAX BOARD 191.03
113576 11/10/2022 3795 PRE-PAID LEGAL SERVICES, INC 126.07 113577 11/10/2022 2235 PERS LONG TERM CARE PROGRAM 191.04 113578 11/10/2022 4255 RELIASTAR LIFE INSURANCE COMPANY 4,017.54 113579 11/10/2022 99999 JASON HUBER 1,551.69
subtotal checks $2,279,987.24
voids (prior to current mo.) $ -
payroll (11/10/22) $ 949,825.64
payroll $ -
workers' compensation $ 30,450.12
TOTAL checks/EFTs $3,612,518.63
Attachment A Page 5 of 5 Page 6 of 6
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 3
Meeting: CC Regular Meeting - Dec 06 2022
Title: City of Covina Investment Report for Month ended October 31, 2022 Presented By: Anita Agramonte, Administrative Services Director Recommendation: Receive and File.
EXECUTIVE SUMMARY / BACKROUND:
Pursuant to Government Code Section 53600 et seq. and Section 4.0 of the City of Covina’s Investment Policy, amonthly investment report must be provided to the City Council and City Manager, containing detailed information of all securities, investments and monies of the City.
DISCUSSION:
The attached report for the City and Successor Agency reflects the portfolio balances for the month ended October 31, 2022. The report is in conformity with the City’s Investment Policy as well as Government Code 53601. In accordance with the City's Investment Policy, the City Council authorizes staff to continue investing the City's idle funds in similar securities as those presented in these reports attached hereto. There are sufficient funds to meet the pooled expenditure requirements for all City funds for the next 6 months.
FISCAL IMPACT:
None to receive and file.
ATTACHMENTS:
Attachment A-City - Investment Report for the Month Ended October 31, 2022 Attachment A-1-City - Cash and Investment Summary
Attachment A-Agency- Investment Report for the Month Ended October 31, 2022 Attachment A-1-Agency- Cash and Investment Summary
Attachment A-2 Total Investment Portfolio as of October 31, 2022 Attachment A-3 Investment Transaction Summary
Attachment A-4 Investment Holdings by Sector
Attachment A-5 Cash and Investments - Three Year Comparison Attachment A-6 - City LAIF Statement
Attachment A-7 - Successor Agency LAIF Statement
Attachment A-8 LAIF Market Valuation for October 31, 2022 Respectfully submitted,
CASH BALANCE 9/30/2022 $81,097,888.71
RECEIPTS 9/1/22-9/30/22 13,129,863.61
DISBURSEMENTS 9/1/22-9/30/22 (13,039,807.59)
CASH BALANCE 10/31/2022 $81,187,944.73
ANALYSIS OF CASH AND INVESTMENT BALANCE - BOOK VALUE
INVESTMENT PORTFOLIO Attachment A-2 25,970,534.37
LOCAL AGENCY INVESTMENT FUND Attachment A-6 52,366,273.38 TOTAL PUBLIC INVESTMENTS $78,336,807.75
CHECKING AND PETTY CASH BALANCES 2,851,136.98
CASH AND INVESTMENT BALANCE 10/31/2022 $81,187,944.73
CASH HELD BY BOND TRUSTEES 1,876,446.74
TOTAL CASH AND INVESTMENT BALANCE 10/31/2022 $83,064,391.47
CITY O F CO VINA INVESTMENT REPO RT
FO R THE MO NTH ENDED O CTO BER 31, 2022
The purpose of this report is to provide readers with the overall cash position of the City. There is sufficient investment liquidity to meet the pooled expenditures of all City’s funds for the next 6 months.
Attachment A - CITY
BOOK ACQUISITION MATURIT
Y MARKET
TYPE OF INVESTMENT ISSUER VALUE $ DATE DATE VALUE $
Cit
y of Covina:
Drawer & Pett
y Cash
N/A 7,935.49
N/A
N/A 7,935.49
General - Checkin
g Account Bank of the West $2,284,041.29
N/A Deman
d 2,284,041.29
Public A
genc
y Savin
g - Parkin
g Fines Bank of the West 11,008.14
N/A Deman
d 11,008.14
Utilit
y Billin
g Account Bank of the West $155,695.12
N/A Deman
d 155,695.12
Workers' Com
pensation - Checkin
g Account Bank of the West 112,052.11
N/A Deman
d 112,052.11
Pa
yroll - Checkin
g Account Bank of the West $230,650.81
N/A Deman
d 230,650.81
Mone
y Market Bank of the West $28,283.01
N/A Deman
d 28,283.01
AFLAC Flexible S
pendin
g Account Bank of the West 21,471.01
N/A Deman
d 21,471.01
STIFEL Investment Portfolio Various Variou 25,970,534.37 s Various 24,837,213.73Local A genc
y Investment Fun
d State of California 52,366,273.38
N/A Deman
d 52,366,273.38
Subtotal (A) $81,187,944.73 $80,054,624.09
Cash Held Under 3rd Part
y Administrator:
TRIP 2017A Covina Wilmin
gton Trust 44.28
N/A Deman
d $44.28
LA Count
y Loan A
greement U.S. Bank 1,875,024.87
N/A Deman
d $ 1,875,024.87
2021 Taxable Pension Obli
gation Bonds U.S. Bank 1,377.59
N/A Deman
d $1,377.59
2019 Wastewater Refundin
g Bonds U.S. Bank -
N/A Deman
d $0.00
Subtotal (B) 1,876,446.74 1,876,446.74
TOTAL (A+B) $83,064,391.47 $81,931,070.83
The
purpose of this schedule is to show the total cash and investments held b y the Cit
y of Covina b
y account.
CITY OF COVINA
CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED OCTOBER 31, 2022
S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Monthly Investment Reports\22-23\October 2022\October 2022 Investment Report\CITY -ATTACH A-1 Attachment A-1 CITY
CASH BALANCE 9/30/2022 $557,435.68
RECEIPTS 9/1/22-9/30/22 1,802.79
DISBURSEMENTS 9/1/22-9/30/22 0.00
CASH BALANCE 10/31/2022 $559,238.47
ANALYSIS OF CASH AND INVESTMENT BALANCE
CHECKING ACCOUNT 27,612.64
LOCAL AGENCY INVESTMENT FUND Attachment A-7 531,625.83
AVAILABLE CASH BALANCES $559,238.47
CASH AND INVESTMENTS HELD BY BOND TRUSTEES 3,036,746.33 TOTAL CASH & INVESTMENT BALANCE 10/31/2022 $3,595,984.80
SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY INVESTMENT REPORT FOR THE MONTH ENDED OCTOBER 31, 2022
The purpose of this report is to provide readers with the overall cash position of the Successor Agency to the Covina Redevelopment Agency (Agency). There is sufficient investment liquidity to meet the pooled expenditures of all Agency's funds for the next 6 months.
ATTACHMENT A-AGENCY
BANK ACQUISITION MARKET
TYPE OF INVESTMENT ISSUER VALUE $ DATE DATE VALUE $
Successor Agency to the Covina Redevelopment Agency:Checking Account Bank of the West 27,612.64 N/A Demand 27,612.64Local Agency Investment Fund State of California 531,625.83 Demand 531,625.83 Subtotal (A) $559,238.47 $559,238.47
Cash Held Under 3rd Party Administrator:(1) 2013 Series A Tax Allocation Bonds U.S. Bank* 2,473,804.10 N/A Demand 2,473,804.10 Fiscal Agent: U.S. Bank(2) 2014 Series A Tax Allocation Bonds U.S. Bank* 162,889.97 N/A Demand 162,889.97 Fiscal Agent: U.S. Bank(3) 2004 Series B Tax Allocation Bonds U.S. Bank* 400,052.26 N/A Demand 400,052.26 Fiscal Agent: U.S. Bank Subtotal (B) $3,036,746.33 $3,036,746.33
TOTAL (A+B) $3,595,984.80 $3,595,984.80
The purpose of this schedule is to show the total cash and investments held by the Successor Agency to the Covina Redevelopment Agency by account. * Formerly BNY Mellon
SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY
CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED OCTOBER 31, 2022
S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Monthly Investment Reports\22-23\October 2022\October 2022 Investment Repor ATTACHMENT A-1 AGENCY t
Issuer Purch date
Market Price Per
Share Qty
Total Original Cost
Value Total Market Value Coupon CUSIP Maturity Trustee
Federal Agency Securities
US Treasury 03/04/20 99.482000 160,000 162,918.75 1. 159,171.20 5000 912828Z29 1/15/2023 Stifel (from U.S. Bank) US Treasury 08/28/19 99.415000 775,000 783,143.55 1. 770,466.25 6250 912828P38 1/31/2023 Stifel (from U.S. Bank) US Treasury 03/04/20 99.195000 285,000 289,408.59 1. 282,705.75 3750 912828Z86 2/15/2023 Stifel (from U.S. Bank) Total U.S. Treasury 1, 1,220,000.00 1, 235,470.89 212,343.20 Federal Home Loan 02/21/20 99.097000 525,000 524,034.00 1. 520,259.25 3750 3130AJ7E3 2/17/2023 Stifel (from U.S. Bank) FHLMC 04/21/20 98.085000 610,000 608,475.00 0. 598,318.50 3750 3137EAEQ8 4/20/2023 Stifel (from U.S. Bank) FHLMC 05/07/20 97.873000 610,000 609,743.80 0. 597,025.30 3750 3137EAER6 5/5/2023 Stifel (from U.S. Bank) FEDL Home Loan Bank Bond 06/30/22 97.613000 1, 1, 000,000 002,104.00 3. 976,130.00 1250 3130ASHK8 6/14/2024 Stifel FEDL Home Loan Bank Bond 06/30/22 92.649000 1, 000,000 952,708.25 1. 926,490.00 0000 3130AQF40 12/20/2024 Stifel FEDL Home Loan Bank Bond 10/12/22 99.431000 1, 1, 000,000 000,000.00 5. 994,310.00 4100 3130ATN94 10/18/2027 Stifel FEDL Home Loan Bank Bond 10/12/22 99.842000 1, 1, 080,000 1, 079,730.00 5. 078,293.60 5000 3130ATMD6 10/27/2027 Stifel FEDL Home Loan Bank Bond 10/13/22 100.051000 1, 1, 000,000 1, 000,000.00 6. 000,510.00 0000 3130ATP27 11/10/2027 Stifel Total Federal Home Loan 6, 6,825,000.00 6, 776,795.05 691,336.65 Federal Farm Credit BKs 06/09/20 97.286000 600,000 598,044.00 0. 583,716.00 3000 3133ELG81 6/8/2023 Stifel (from U.S. Bank) FEDL Farm Credit Bank Bond 02/02/22 95. 2, 699000 1, 000,000 1, 990,871.52 0. 913,980.00 9000 3133ENLF5 1/18/2024 Stifel FEDL Farm Credit Bank Bond 02/02/22 93. 1, 081000 000,000 998,647.01 1. 930,810.00 3200 3133ENLU2 1/21/2025 Stifel FEDL Farm Credit Bank Bond 02/02/22 88. 1, 924000 000,000 996,151.59 1. 889,240.00 5000 3133ENKV1 1/13/2027 Stifel Federal Farm Credit Bank Bond 04/07/22 94.968000 1, 1, 000,000 017,862.14 3. 949,680.00 1500 3133EJDV8 3/22/2027 Stifel Total Federal Farm Credit 5, 5,600,000.00 5, 601,576.26 267,426.00 FEDL Agric MTG CorpMedium Term Note 10/12/22 100.128000 1, 1, 000,000 1, 000,000.00 5. 001,280.00 1000 3134GX4R2 10/28/2025 Stifel FEDL Agric MTG CorpMedium Term Note 06/30/22 87.359000 1, 000,000 915,357.70 0. 873,590.00 9400 31422XGQ9 10/26/2026 Stifel Total Agricultural Mortgage 1, 2,000,000.00 1, 915,357.70 874,870.00 Certiricates of Deposits
RBS Citizens NA- Providence RI CD 06/27/22 99.016000 245,000 245,000.00 2. 242,589.20 8500 75524KNZ3 6/29/2023 Stifel California CR UN- Glendale CA
SHS 10/12/22 99.966000 245,000 245,000.00 4. 244,916.70 5000 130162AK6 10/25/2023 Stifel Bank Hapoalim BM- New York NY
CD 06/23/22 98.225000 245,000 245,000.00 3. 240,651.25 0000 06251A4G2 12/29/2023 Stifel First Technology FCU- Mountain View
CA SHS CTF 06/30/22 98.068000 245,000 245,000.00 3. 240,266.60 2500 33715LEA4 4/15/2024 Stifel Isreal Discount BK of NY- New York NY CD 05/24/22 97.300000 245,000 245,000.00 2. 238,385.00 8500 465076TQ0 5/28/2024 Stifel Pinnacle Bank - Nashville TN
CD 06/23/22 97.434000 245,000 245,000.00 3. 238,713.30 0500 72345SLE9 6/28/2024 Stifel Oceanfirst Bank NA- Toms River NJ CD 06/23/22 97.756000 245,000 245,000.00 3. 239,502.20 2500 67523TBE2 7/1/2024 Stifel UBS Bank USA- Salt Lake City
UT CD 06/27/22 97.659000 245,000 245,000.00 3. 239,264.55 2000 90348J4B3 7/1/2024 Stifel Synovus Bank- Columbus GA CD 06/23/22 97.408000 245,000 245,000.00 3. 238,649.60 2000 87164DTM2 8/30/2024 Stifel Live Oak Bkg Co - Wilmington NC CD 03/03/22 93.773000 249,000 248,751.00 1. 233,494.77 8500 538036HW7 2/14/2025 Stifel BMW Bank North America - Salt Lake City
UT CD 03/01/22 93.574000 245,000 245,000.00 1. 229,256.30 8000 05580AK37 3/4/2025 Stifel American Express Natl BK - Salt Lake City
UT CD 03/01/22 93.530000 245,000 245,000.00 1. 229,148.50 8000 02589ABP6 3/10/2025 Stifel Barclays Bank DE- Wilmington DE CD 05/24/22 95.945000 245,000 245,000.00 3. 235,065.25 0500 06740KQS9 6/2/2025 Stifel BMO Harris Bank NA- Chicago IL
CD 06/23/22 96.220000 245,000 245,000.00 3. 235,739.00 2000 05600XGK0 6/24/2025 Stifel American First CR UN- Brea CA SHS
CTF 06/30/22 96.234000 245,000 245,000.00 3. 235,773.30 2500 02616ABJ7 7/15/2025 Stifel Tennessee Valley Auth- PWR Bond 1995
SER E 06/30/22 106.147000 1, 1, 000,000 1, 106,305.10 6. 061,470.00 7500 880591CJ9 11/1/2025 Stifel First Natl Bank of Amer- East Lansing MI
CE 05/16/22 95.005000 245,000 245,000.00 3. 232,762.25 0000 32110YXE0 11/28/2025 Stifel FEDL Home Loan Bank Bond 02/02/22 94. 1, 470000 1, 000,000 035,200.16 2. 944,700.00 6250 3130A6ZQ3 12/12/2025 Stifel Ally Bank - Midvale UT
CD 04/27/22 93.795000 245,000 245,000.00 2. 229,797.75 8500 02007GQQ9 5/5/2026 Stifel FEDL Home Loan Bank Bond 04/07/22 94. 1, 599000 1, 000,000 011,249.75 3. 945,990.00 0000 3130A2VE3 9/11/2026 Stifel State Bank of India - New York NY
CD 02/01/22 88.177000 245,000 245,000.00 1. 216,033.65 7500 856285G21 2/9/2027 Stifel Pentagon Federal CR UN - Tysons Corner VA 02/02/22 87.829000 245,000 245,000.00 1. 215,181.05 7000 70962LBE1 2/18/2027 Stifel Sallie Mae Bank - Salt Lake City
UT CD 02/16/22 89.813000 245,000 245,000.00 2. 220,041.85 2000 795451BH5 2/23/2027 Stifel Beal Bank - Plano TX CD 03/01/22 89.178000 245,000 245,000.00 2. 218,486.10 0500 07371AZQ9 3/3/2027 Stifel Beal Bank - Las Vegas NV
CD 03/01/22 89.178000 245,000 245,000.00 2. 218,486.10 0500 07371CK81 3/3/2027 Stifel Medallion Bank - Salt Lake City
UT CD 03/01/22 89.057000 245,000 245,000.00 2. 218,189.65 0500 58404DNG2 3/8/2027 Stifel Cpital One Bank USA NA - Glen
Allen VA CD 04/07/22 91.502000 245,000 245,000.00 2. 224,179.90 7000 14042TFJ1 4/13/2027 Stifel Synchrony Bank - Draper UT CD 04/07/22 91.498000 245,000 245,000.00 2. 224,170.10 7000 87165FK45 4/14/2027 Stifel
CITY OF COVINA
U.S. Bank and Stifel
Investment Portfolio as of
October 2022
S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Monthly Inve Page 6 of 13 stment Reports\22-23\October 2022\October 2022 Investment Report Attachment A-2 Issuer Purch date
Market Price Per
Share Qty
Total Original Cost
Value Total Market Value Coupon CUSIP Maturity Trustee
CITY OF COVINA
U.S. Bank and Stifel
Investment Portfolio as of
October 2022
Capital One NA - Mclean VA
CD 04/27/22 92.809000 245,000 245,000.00 3. 227,382.05 0500 14042RRA1 5/4/2027 Stifel Goldman Sachs Bank USA -
New York NY CD 04/27/22 92.780000 245,000 245,000.00 3. 227,311.00 0500 38149M6Y4 5/11/2027 Stifel Toyota Finl Svgs Bank- Henderson NV CD 05/09/22 93.360000 245,000 245,000.00 3. 228,732.00 2000 89235MNH0 5/17/2027 Stifel Morgan Stanley Bank NA- Salt Lake City UT
CD 05/16/22 93.554000 245,000 245,000.00 3. 229,207.30 2500 61690UJ68 5/19/2027 Stifel Morgan Stanley PVT BK NA- Purchase NY
CD 05/16/22 93.554000 245,000 245,000.00 3. 229,207.30 2500 61768EJR5 5/19/2027 Stifel Discover Bank- Greenwood DE
CD 05/20/22 93.333000 245,000 245,000.00 3. 228,665.85 2000 254673E36 5/24/2027 Stifel Total Certificate of Deposits 10, 10,599,000.00 10, 751,506.01 101,409.42 Stifel Cash ( (310,171.54) 310,171.54)
Stifel Total Value of Portfolio 26,244,000.00 $ 25, $ 24, 970,534.37 $ 837,213.73 S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Monthly Inve Page 7 of 13 stment Reports\22-23\October 2022\October 2022 Investment Report Attachment A-2 Qty Purch Date Maturity
Share Price at
Purch Date
Net Trade
Amount
Cost Basis
Value Market Value
Accrued
Interest Issuer CUSIP Held by
10/12/22 10/25/ 2,450 2023 99.966000 245,000.00 245,000.00 - 244,916.70 California CR UN- Glendal 130162AK6 Stifel 10/12/22 10/28/ 10,000 2025 100.128000 1,000,000.00 1, 1,000,000.00 - 001,280.00 FEDL Agric MTG Corp- Medium Te 3134GX4R2 Stifel 10/12/22 10/18/ 10,000 2027 99.431000 1,000,000.00 1,000,000.00 - 994,310.00 FEDL Home Loan Bank Bond 3130ATN94 Stifel 10/12/22 10/27/ 10,800 2027 99.842000 1,079,730.00 1, 1,079,730.00 - 078,293.60 FEDL Home Loan Bank Bond 3130ATMD6 Stifel 10/13/22 11/10/ 10,000 2027 100.051000 1,000,000.00 1, 1,000,000.00 - 000,510.00 FEDL Home Loan Bank Bond 3130ATP27 Stifel Total 4,324,730.00 ######### 4,319,310.30 -
Qty Purch Date Maturity
Sale /
Maturity Date
Share Price at Sale
/ Maturity Date
Original Cost
Value
Par Value at
Sale/Maturity
Gain / (Loss)
on Sale /
Redemption
Interest
Earnings Since
Purchase Issuer CUSIP Held by
11/27/19 10/31/ 6,250 2022 10/31/2022 100.000000 629,809.57 (4, 625,000.00 34, 809.57) US Treasury 287.03 912828M49 Stifel (from U.S. Bank) Total 629,809.57 (4,809.57) 625,000.00 34,287.03
Period
Interest
Revenue
Gain / (Loss) on
Transactions
Management
Fees Net revenue / (Loss)
Fees as a
%
of Revenue
Previous Month 22,678.47 (9, - 323.89) 13, 0% 354.58
Previous 12 mos. 302,446.00 (19, (5, 737.14) 160.13) 2% 277,548.73 Investments Held 25,970,534.37 $ Total Fees 5,160.13Fees as % of Portfolio 0.02% Net Revenue Analysis - for Period Ending October 31, 2022 PREVIOUS 12 MONTH FEE ANALYSIS
November 2021-October 2022
CITY OF COVINA
Investment Transaction Summary
for the Month Ended October 31, 2022
Purchased Investments
Sold/Matured Investments
S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Monthly Investment Reports\22-23\October 2022\October 2022 Investment Report Attachment A-2
U.S. Bank &
Stifel Total
Investment PercentageBook Value
Cash & Pending Transactions -310,172 -1.19%
Federal Home Loan 6,776,795 26.09%Federal Farm Credit 5,601,576 21.57%Federal Agriculture Mortgage 1,915,358 7.38%Certificate of Deposits 10,751,506 41.40%U.S. Treasury 1,235,471 4.76% Total 25,970,534 100.00%
*Average Investment coupon rate: 2.71% (based on weighted average of Original Cost Value)This chart shows the breakdown of the City's investments into the various investment sectors.
CITY OF COVIN
A
Inv estment Holdin
gs b
y Sector
-1.19%
26.09%
21.57%
7.38%
41.40%
4.76%
Holdings by Sector
Cash & Securities Pending
Settlement U.S. Treasury
Federal Home Loan
Federal Farm Credit
Certif icates of Deposit
Federal Agriculture
Mortgage
S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Investment Holdings by Sector\22-23\Investment Holdings by Sector - Oct 22 Attachment A-4
Quarter
Ending City Agency*
10/31/2020 50,504,891 4,456,20110/31/2021 67,524,738 4,523,940 10/31/2022. 83,064,391 3,595,985
The purpose of this schedule is to show, for comparison purposes, the total cash and investment values for the last 3 years. *Successor Agency to Covina Redevelopment Agency
CITY OF COVINA AND SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY Cash and Investments Three Year Comparison as of October 31, 2022 $0
$20,000,000$40,000,000$60,000,000$80,000,000
$100,000,000
10/31/2020 10/31/2021 10/31/2022.
50,504,891
67,524,738
83,064,391
4,456,201 4,523,940 3,595,985
Month Ending Oct 31
City of Covina & Agency* Total Cash & Investments
Three Year Comparison
CityAgency*
S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Monthly Investment Reports\22-23\October 2022\Cash Comparison Oct 22 ATTACHMENT A-5
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Attachment A-7 Page 12 of 13
Carrying Cost Plus
Description Accrued Interest Purch. Fair Value Accrued Interest United States Treasury:
Bills $ 41,973,670,327.59 $ 42,029,824,500.00 NA
Notes $ 101,336,838,099.48 $ 97,612,493,500.00 $ 272,906,659.00 Federal Agency:
SBA $ 350,862,850.97 $ 351,144,378.20 $ 630,490.07
MBS-REMICs $ 3,715,157.23 $ 3,669,435.05 $ 16,655.51
Debentures $ 8,568,492,588.57 $ 8,313,681,450.00 $ 24,225,208.75 Debentures FR $ - $ - $ -
Debentures CL $ 2,550,000,000.00 $ 2,465,259,000.00 $ 15,440,227.50 Discount Notes $ 27,614,627,937.56 $ 27,666,879,500.00 NA Supranational Debentures $ 2,229,190,558.99 $ 2,128,898,500.00 $ 6,096,612.10 Supranational Debentures FR $ - $ - $ -
CDs and YCDs FR $ - $ - $ -
Bank Notes $ 100,000,000.00 $ 99,788,196.26 $ 1,033,333.33 CDs and YCDs $ 13,900,000,000.00 $ 13,863,433,133.84 $ 87,098,625.01 Commercial Paper $ 10,795,126,388.86 $ 10,840,224,777.83 NA Corporate:
Bonds FR $ - $ - $ -
Bonds $ 521,177,466.73 $ 489,615,990.00 $ 3,089,902.88
Repurchase Agreements $ - $ - $ -
Reverse Repurchase $ - $ - $ -
Time Deposits $ 4,959,000,000.00 $ 4,959,000,000.00 NA
PMIA & GF Loans $ 367,981,000.00 $ 367,981,000.00 NA
TOTAL $ 215,270,682,375.98 $ 211,191,893,361.18 $ 410,537,714.15 Fair Value Including Accrued Interest $ 211,602,431,075.33 Repurchase Agreements, Time Deposits, PMIA & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost).
State of California
Pooled Money Investment Account
Market Valuation
10/31/2022
Attachment A-8 Page 13 of 13
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 4
Meeting: CC Regular Meeting - Dec 06 2022
Title: Reorganization of the City Clerk Department Authorizing the Addition of (1) Part-time Office Assistant I Position
Presented By: Chris Marcarello, City Manager
Evelyn Leach, Interim Chief Deputy City Clerk
Recommendation: Authorize the reorganization of the City Clerk's department to add (1) Part-time Office Assistant I position.
EXECUTIVE SUMMARY / BACKROUND:
The City Clerk’s Office (Office) is the custodian of City records and documents and serves as a neutral liaison between residents and government, helping to manage a variety of organizational responsibilities in accordance with State and local laws. Duties include the oversight of public meeting documents, maintenance of the City’s Municipal Code, management of public records and providing public access to records and service as compliance officer for conflict of interest statements, campaign disclosures and ethics trainings.
Over the last 12 months, the Office has experienced a higher volume of public records requests, necessitating a request for additional part-time staffing resources. Funding for this proposed change can be absorbed by existing salary savings in Office’s Fiscal Year 2023 budget.
DISCUSSION:
The City Clerk’s Office is led by a full time Division Manager (Chief Deputy City Clerk) that leads day-to-day activities and coordinates public meeting functions with the elected City Clerk. The Office is supported by a fulltime Deputy City Clerk and a part-time Administrative Intern, for a total of 2.5 full-time equivalent (FTE) positions. The Office’s staffing levels are similar to most of our neighboring communities, as is detailed in the table below:
City Elected City Clerk? Full-Time Positions Part-Time Positions Average Pubic Records Requests per Month
Azusa
Yes 2 2 13
Claremont
No 2 1 14
Covina
Yes 2 1 38
La Verne
No 2 1 15
San Dimas
No 2 0 20
With the departure of the former Division Manager in early summer 2022, the City hired an interim Chief Deputy City Clerk to provide general oversight of the Office during the transition period and until a permanent replacement is hired. As anticipated, this transition period will run through early 2023. The budgeted and proposed organizational structures are illustrated in the charts below.
Budgeted - FY 22-23
Proposed - FY 22-23
City Clerk’s Office – Records Management Activity
Over the last 12 months, the City has experienced a higher volume of public records requests, impacting the Office’s abilities to perform other core functions. A summary of existing public records requests is included below. During this time, the Office has received a total of 451 requests resulting in over 47,000 potentially responsive documents. Some of these requests are rather time consuming, as each document must be researched, reviewed and in many cases, redacted to remove personal information from documents.
Month Requests Ongoing Requests
December 35 6
January 41 6
February 28 6
March 44 6
April 38 6
May 41 6
June 43 7
July 31 7
Month Requests Ongoing Requests
August 49 8
September 29 9
October 38 13
November 34 13
In September of 2022, the City Clerk's Office began utilizing the Public Records Weblink portal, a webpage connecting residents directly to the City’s document management program, in an effort to assist with the increased number of requests. The Public Records Weblink portal is currently limited to City Council minutes, resolutions, and ordinances, as well as building permits, with additional document access being rolled out as available based on staff resources. Since implementation, the number of public records requests coming to the City Clerk’s Office has slightly reduced but continues to be above average for comparable sized departments.
Requested Part-Time Position
As proposed, the part-time Office Assistant I would help to provide general administrative support in the office, including clerical functions (typing, copying, compiling documents), assist with the preparation of public meeting agendas and provide customer service to the general public. It is expected that this 20-hour per week position will help to alleviate existing staff time spent on public records requests and allow them to focus on longer-term responsibilities and reducing backlogs of existing public records requests.
FISCAL IMPACT:
The projected cost for the part-time Office Assistant I is roughly $1,450 per month, and will be funded through salary savings in the Office’s existing FY 2023 budget. In out years, the classification would be included in the Office’s budget, including an estimated cost of $17,400 in FY 2024.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
This action is exempt from the provisions of the California Environmental Quality Act (CEQA).
Respectfully submitted,
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 5
Meeting: CC Regular Meeting - Dec 06 2022
Title: Approve and Make AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings
Presented By: Chris Marcarello, City Manager
Recommendation: Approve and make the following findings so that meetings of the City Council and the City’s Other Legislative Bodies are authorized to meet remotely in accordance with AB 361’s special Brown Act requirements for teleconference meetings as follows: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the emergency directly impacts the ability of the members of the public to meet safely.
EXECUTIVE SUMMARY:
This item is on the agenda so that the City Council and the other legislative bodies of the City, including the Successor Agency to the Covina Redevelopment Agency, the Covina Public Financing Authority, the Covina Housing Authority, the Planning Commission, the Parks and Recreation Commission, the Traffic and Parking Advisory Commission, the Finance Advisory Commission and the Library Board of Trustees (collectively “City’s Other Legislative Bodies”) may meet virtually pursuant to Assembly Bill (“AB”) 361’s special Brown Act requirements for teleconference meetings. These special requirements give local public agencies greater flexibility to conduct teleconference meetings when there is a declared state of emergency and either social distancing is mandated or recommended, or when the legislative body determines an in-person meeting would present imminent risks to the health and safety of attendees.
BACKGROUND:
On March 4, 2020, Governor Newsom proclaimed a state of emergency to exist in California due to the spread of COVID-19. The Governor subsequently issued numerous executive orders suspending or modifying state laws to facilitate the response to the emergency. Among other things, these executive orders superseded certain Brown Act requirements and established special rules to give local public agencies greater flexibility to conduct teleconference meetings. The special rules included provisions allowing local public agencies to conduct teleconference meetings, including authorizing council members and board members to participate in meetings from remote locations without compliance with certain noticing requirements (Executive Order N-29-20) Suspended teleconferencing rules included the Brown Act's requirements that: (1) the notice of the meeting and agenda identify the location of the remote location; (2) the remote location is accessible to the public; and (3) the agenda provides an opportunity for the public to directly address the council at each teleconference location. The special rules suspending these Brown Act requirements expired on September 30, 2021 (Executive Order N-09- 21, section 42)
On September 16, 2021, in anticipation of then-imminent expiration of his special rules for teleconference meetings, the Governor signed AB 361. In key part, this bill amends the Brown Act to establish special requirements for teleconference meetings if a legislative body of a local public agency makes two findings pursuant to Government Code Section 54953(e)(3). Like the special rules in the Governor’s executive orders, the special Brown Act requirements in AB 361 include provisions allowing public agencies to conduct teleconference meetings without having to provide a physical location from which the public may attend or comment, without having to use teleconference locations that are publicly accessible, and without having to identify teleconference locations on the agenda. The AB 361 special Brown Act requirements are scheduled be repealed on January 1, 2024.
In order for a local public agency to continue to be subject to the AB 361 special Brown Act requirements for teleconference meetings, a legislative body of a local public agency first must make a finding that it has "reconsidered" the circumstances of a declared state of emergency. Second, the legislative body must find that such emergency continues to directly impact the ability of the members of the public to meet in person.
Alternately, for the second finding, the legislative body much find that state or local officials continue to impose or recommend social distancing measures. These findings must be made again within 30 days and on a monthly basis thereafter.
DISCUSSION:
The City Council and the City’s Other Legislative Bodies have met remotely or in a hybrid meeting format throughout the pandemic to protect the health and safety of the public and staff pursuant to these requirements.
The factual circumstances exist for the City to hold meetings pursuant to AB 361.
First, the Governor's declared emergency is still in effect. Second the emergency directly impacts the ability of the members of the public, especially those with an elevated risk for severe health outcomes due to COVID-19 infection, to meet safely in person, as Los Angeles County officials continue to recommend measures to reduce the transmission risk of the COVID-19 Omicron variant and its sub variants. The Los Angeles County Department of Public Health Order Responding Together at Work and in the Community continues to highlight its primary goal of protecting persons at elevated risk or severe health outcomes due to COVID-19 infection.
This Order's primary intent continues to be to reduce transmission risk of COVID-19 in the County for those in higher transmission risk settings and protect those persons at elevated risk for severe health outcomes due to COVID-19 infection. It is very likely that there will be additional and unpredictable waves of infections and hospitalizations that will require monitoring and may require implementing different strategies to meet changing mitigation needs. The County will need to be ready to meet those challenges as they arise. The County Health Department also requires masks in certain healthcare and congregate care facilities at elevated risks for severe illness to continue to wear masks at indoor public settings to prevent COVID transmission in public settings.
Therefore, staff recommends the City Council approve and make the following findings so that meetings of the City Council and the City’s Other Legislative Bodies are authorized to be conducted remotely in accordance with AB 361 and subject to the special Brown Act requirements for teleconference meetings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the emergency directly impacts the ability of the members of the public to meet safely.
If the Council makes the findings and confirms that the City Council and its other Legislative Bodies will be meeting during a proclaimed state of emergency and the emergency directly impacts the ability of the members of the public to meet safely in person, the City Council should make these findings again within 30 days to continue to be subject to the AB 361 special Brown Act requirements.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
The City has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
Respectfully submitted,
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 6
Meeting: CC Regular Meeting - Dec 06 2022
Title: Approval of a Second Amendment to Agreement between the City of Covina and Glendora Employment Agency, Inc.
Presented By: Anita Agramonte, Administrative Services Director Andy Bullington, Public Works Director
Recommendation: Authorize the City Manager to execute the Second Amendment to the Professional Service Agreement with Glendora Employment Agency, Inc. to provide temporary staffing services.
EXECUTIVE SUMMARY:
In order to ensure adequate staffing for customer service, payment processing, and other departmental needs, it is necessary that the Finance Division and Public Works Departments obtain temporary staff services.
BACKGROUND:
On January 10, 2022, the City entered into a Professional Services Agreement ("PSA") for temporary staffing services with Glendora Employment Agency, Inc. ("Consultant") in an amount not to exceed $24,999. On April 19, 2022 the agreement was amended to increase the not to exceed amount to $100,000. At that time Finance had two vacant Account Clerk positions and a vacant Management Analyst position. Temporary staffing was needed to continue to provide essential services to our customers while recruiting to fill the vacant positions. In addition, workload was affected by COVID-related absences and the re-instatement of water service shutoffs (which had previously been suspended due to COVID-related regulations).
DISCUSSION:
In addition to the staffing needs identified in Finance, during the contracted period Public Works (Engineering/Environmental Services) also experienced staffing vacancies and required Glendora Employment Agency's services while recruiting to fill the vacant positions. To accommodate continued needs, staff recommends increasing Consultant's contract "not to exceed" amount from $100,0000 to $150,000 and changing the contract's expiration date from April 18, 2023 to June 30, 2024. This will allow Finance and Public Works to complete their temporary assignments, while providing an agreement for additional services as staffing needs require.
FISCAL IMPACT:
As a result of vacancies in budgeted positions, sufficient funds are available in the Water, Environmental, and General funds to cover the cost of the temporary staffing services.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Not Applicable.
ATTACHMENTS:
Attachment A - Glendora Employment Agency Contract Amendment #2 Respectfully submitted,
1 Attachment A
SECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY OF COVINA AND GLENDORA EMPLOYMENT AGENCY, INC.
THIS SECOND AMENDMENT is made and entered into as of December 6, 2022 by and between the City of Covina, a California municipal corporation (hereinafter referred to as “City”), and Glendora Employment Agency, Inc., a California corporation (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. This SECOND Amendment is made with respect to the following facts and purposes:
a. On January 10, 2022, the City and Consultant entered into that certain Professional Services Agreement for temporary staffing services in an amount not to exceed $24,999. The term of the Agreement was to expire January 9, 2023 unless sooner terminated as provided in Section 13 of the Agreement.
b. On April 19, 2022, the City and Consultant agreed to the First Amendment which increased the contract amount not to exceed $100,000 and extended the term of the Agreement to be effective through April 18, 2023
c. The parties now desire to increase the contract amount not to exceed $150,000 and to extend the term of the Agreement to be effective through June 30, 2024 and to amend the Agreement as set forth in this Amendment.
2. Section 1 of the Agreement entitled “TERM OF AGREEMENT” is hereby amended to read as follows:
“The term of this Agreement shall be from the Effective Date through June 30, 2024, unless sooner terminated as provided in Section 13 of this Agreement.”
3. Paragraph A of Section 2 of the Agreement entitled “COMPENSATION” is hereby amended to read as follows:
“A. Compensation. As full compensation for Consultant’s hourly temporary staffing services provided under this Agreement, City shall pay Consultant a sum not to exceed One-Hundred-Fifty-Thousand ($150,000) (the “maximum compensation”), based on the rates set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and schedule of payment, are null and void.”
4. Exhibit “A” to the Agreement is hereby amended by adding thereto the items set forth on Attachment “A” to this Amendment, which is attached hereto and incorporated herein as though set forth in full.
5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect.
2 Attachment A
The parties, through their duly authorized representatives, are signing this SECOND Amendment on the date stated in the introductory clause.
City:
City of Covina,
a California municipal corporation
By:
Name: Chris Marcarello
Title: City Manager
ATTEST:
By:
Name: Fabian Velez
Title: Deputy City Clerk
APPROVED AS TO FORM:
By:
Name: Candice K. Lee
Title: City Attorney
Consultant:
Glendora Employment Agency,
a California Corporation
By:
Name: Theresa Latasa Mumma
Title: President/CEO
By:
Name: Barbara Latasa
Title: Vice President
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)
Attachment A
ATTACHMENT A
Displayed below and incorporated herein is Exhibit A reflecting the amended cost as provided by the Consultant.
EXHIBIT A
APPROVED FEE SCHEDULE
Description Bill Rate
Temporary Staff Placement (Reg Hours & OT Hours) Employee’s pay rate** + 57% of pay rate Temporary Staff - Sick Pay* Employee’s pay rate + 25% of pay rate Background Check Fee $55.00/each
TOTAL CONTRACT NOT TO EXCEED $150,000
City may hire, without incurring additional fees, assigned staff once that staff member has completed 520 hours of service on assignment to the City. *Employee eligible for maximum 24 hours/year after 90 days of placement. Accrual calculated at the rate of 1 hour sick accrual for every 30 hours worked. **Payrate to be mutually agreed upon by City and Consultant prior to placement/rate changes
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 7
Meeting: CC Regular Meeting - Dec 06 2022
Title: Workman Avenue Street Rehabilitation Project – Project No. P2307 Presented By: Andy Bullington, Public Works Director
Rafael M. Fajardo, City Engineer
Recommendation: 1. Rejection of all Bids received for the Workman Avenue Street Rehabilitation Project – Project No. P2307; and
2. Authorize staff to re-advertise the project for bids.
EXECUTIVE SUMMARY / BACKROUND:
As part of the City’s 2022-23 Capital Improvement Program, the City Council approved a project entitled “Workman Avenue Street Rehabilitation Project,” which consists of asphalt concrete overlay, concrete work, striping and appurtenances from Citrus Avenue to Hollenbeck Avenue DISCUSSION:
A Notice Inviting Bids was published in the San Gabriel Valley Examiner on Thursday, October 27th & November 3rd 2022. In addition, the Notice Inviting Bids was sent to McGraw Hill Construction/FW Dodge Company (Green Sheets).
Sealed bids were accepted in the Office of the City Clerk until 10:00 am on Tuesday, November 8th, 2022.
Beginning at 10:00 a.m. on November 8th, 2022, the City Clerk publicly opened and eight (8) sealed bids with the following results:
Rank Bidder Base Amount
1 Gentry Brothers, Inc. $499,419.00
2 Hardy & Harper, Inc. $610,000.00
3 Onyx Paving, Co. $616,000.00
4 Sequel Contractor $619,618.00
5 Vanoe Corporation $712,695.00
6 All American Asphalt $717,526.00
7 Sully-Miller Inc. $719,500.00
8 Excel $734,488.00
Due to increased costs in materials and supplies as a result of inflationary pressures, unit bid prices for the project were higher than expected. A funding amount of $600,000 has been allocated for this project for design, staff time, advertisement, reproduction, construction management and construction.
The following table represents the approximate project summary expenditures:
Item Expenditures
Project Appropriations (Measure M & Sewer) $600,00.00
Gentry Brothers, Inc. (Construction Contract) $499,419.00 Approximate 10% Contingency $50,000.00
Design (CEJ Engineers, Co.) $49,900.00
Advertising (SGV Examiner) $561.00
Inspection Services $60,000.00
Geotechnical Inspection (Willdan Engineering) $25,000.00 Boomerang (Plans and Specification Reproduction) $250.41 Total Project Amount $685,130.41
Fiscal Impact ($85,130.41)
As detailed above, the approximate final fiscal impact will exceed the original project allocation by approximately $85,130.41. Therefore, City staff is recommending that the City Council reject all submitted construction bids and direct staff to re-bid the project in late Spring 2023 with the expectation of lower unit prices. However, due to uncertainty in the current economy future bid prices are difficult to predict at this time.
FISCAL IMPACT:
None.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.
The project involves negligible or no expansion of an existing use.
ATTACHMENTS:
Attachment A - Bid Analysis
Respectfully submitted,
Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 Clearing and Grubbing LS 1 93,189.00 $ 93,189.00 $ 68,400.00$ $ 68,400.00 $ 72,000.00 $ 72,000.00 $ 18,656.00 $ 18,656.00 $ 74,000.00 $ 74,000.00 $ 180,000.00 $ 180,000.00 $ 84,500.00 $ 84,500.00 $ 98,000.00 $ 98,000.00 2 Disposal of Waste Materials LS 1 5,000.00$ $ 5,000.00 12,900.00$ $ 12,900.00 $ 5,000.00 $ 5,000.00 $ 68,000.00 $ 68,000.00 $ 16,000.00 $ 16,000.00 $ 11,500.00 $ 11,500.00 $ 65,200.00 $ 65,200.00 500.00$ $ 500.00 3 Cold Mill 2-inch existing AC Pavement SF 82,000 0.45$ 36,900.00 $ 0.27$ 22,140.00 $ $ 30,340.00 0.37 $ $ 28,700.00 0.35 $ $ 25,420.00 0.31 $ $ 24,600.00 0.30 $ $ 28,700.00 0.35 $ 0.39$ 31,980.00 $ 4 Construct 2-inch AC Pavement ARHM-CG-C (PG-64-16) Tons 1,050 110.00$ 115,500.00 $ 121.00$ 127,050.00 $ $ 149,100.00 142.00 $ $ 115,500.00 110.00 $ $ 118.00 $ 123,900.00 $ 118.00 $ 123,900.00 $ 157,500.00 150.00 $ 120.00$ 126,000.00 $ 5 Remove existing and construct 6-inch thick Asphalt Pavement B (PG-64- 10) SF 2,100 4.00$ 8,400.00 $ 12.35$ 25,935.00 $ $ 23,100.00 11.00 $ $ 42,000.00 20.00 $ $ 14.00 $ 29,400.00 $ 13.00 $ 27,300.00 $ 16,800.00 8.00 $ 11.00$ 23,100.00 $ 6 Remove, dispose, and construct 4-inch thick pcc sidewalk per sppwc std. plan 113-2. SF 950 9.00$ 8,550.00 $ 13.90$ 13,205.00 $ $ 10,450.00 11.00 $ $ 10,450.00 11.00 $ $ 20.00 $ 19,000.00 $ 13.00 $ 12,350.00 $ 16,150.00 17.00 $ 17.00$ 16,150.00 $ 7 Remove, dispose, and construct thick pcc driveway approaches per sppwc std. plan 110-2, type A or B per Plan. SF 3,500 11.00$ 38,500.00 $ 14.00$ 49,000.00 $ $ 52,500.00 15.00 $ $ 52,500.00 15.00 $ $ 19.25 $ 67,375.00 $ 13.00 $ 45,500.00 $ 87,500.00 25.00 $ 21.00$ 73,500.00 $ 8 Remove, dispose, and Construct pcc curb ramp per sppwc std. plan 111-5, case A, type 6. EA 12 5,000.00$ $ 60,000.00 7,350.00$ $ 88,200.00 $ 6,900.00 $ 82,800.00 $ 4,400.00 $ 52,800.00 $ 9,100.00 $ 109,200.00 $ 7,700.00 $ 92,400.00 $ 6,250.00 $ 75,000.00 8,600.00$ $ 103,200.009 Remove, dispose, and construct pcc curb ramp per sppwc std. plan 111-5, case C , Type 1. EA 2 5,000.00$ $ 10,000.00 4,415.00$ $ 8,830.00 $ 6,900.00 $ 13,800.00 $ 5,500.00 $ 11,000.00 $ 9,000.00 $ 18,000.00 $ 7,700.00 $ 15,400.00 $ 6,500.00 $ 13,000.00 8,600.00$ $ 17,200.00 10 Remove, dispose, and Construct pcc curb ramp per sppwc std. plan 111-5, case A, type 1. EA 2 5,000.00$ $ 10,000.00 6,540.00$ $ 13,080.00 $ 6,900.00 $ 13,800.00 $ 5,500.00 $ 11,000.00 $ 9,000.00 $ 18,000.00 $ 7,700.00 $ 15,400.00 $ 6,500.00 $ 13,000.00 8,600.00$ $ 17,200.00 11 Remove, dispose, and Construct 8 inch pcc curb & 24 inch gutter per sppwc std. plan 120-2. LF 64 95.00$ $ 6,080.00 85.00$ $ 5,440.00 $ 123.00 $ 7,872.00 $ 108.00 $ 6,912.00 $ 160.00 $ 10,240.00 $ 114.00 $ 175.00 7,296.00 $ 11,200.00 $ 112.00$ $ 7,168.00 12 Remove, dispose, and construct longitudinal cross gutter per sppwc std. plan no. 122-2. SF 5,750 15.00$ 86,250.00 $ 27.00$ 155,250.00 $ $ 115,000.00 20.00 $ $ 172,500.00 30.00 $ $ 172,500.00 30.00 $ $ 132,250.00 23.00 $ $ 115,000.00 20.00 $ 30.00$ 172,500.00 $ 13 Adjust existing water/gas valve can/ irrigation meter box//pull box cover to grade. EA 13 150.00$ $ 1,950.00 150.00$ $ 1,950.00 $ 200.00 $ 2,600.00 $ 200.00 $ 2,600.00 $ 120.00 $ 1,560.00 $ 110.00 $ 1,430.00 $ 350.00 $ 4,550.00 830.00$ $ 10,790.00 14 Adjust manhole frame and cover to grade per sppwc std plan 205-2. EA 16 600.00$ $ 9,600.00 640.00$ $ 10,240.00 $ 1,500.00 $ 24,000.00 $ 1,000.00 $ 16,000.00 $ 1,200.00 $ 19,200.00 $ 1,200.00 $ 19,200.00 $ 1,150.00 $ 18,400.00 1,200.00$ $ 19,200.0015 Signing and Striping including pavement markings, loop detectors including all incidentals complete in place per plans and specifications. LS 1 9,500.00$ $ 9,500.00 8,380.00$ $ 8,380.00 $ 13,638.00 $ 13,638.00 $ 11,000.00 $ 11,000.00 $ 8,900.00 $ 8,900.00 $ 9,000.00 $ 9,000.00 $ 13,000.00 $ 13,000.00 $ 18,000.00 $ 18,000.00 Total Base Price $ 499,419.00 $ 610,000.00 $ 616,000.00 $ 619,618.00 $ 712,695.00 $ 717,526.00 $ 719,500.00 $ 734,488.00 Onyx Paving Co. All American Asphalt Sully Miller Excel City of Covina
Workman Avenue Street Rehabilitation ProjectBid Analysis - Bid Opening November 8, 2022 at 10:00 am.Base Bid Item Description Unit Qty.
Gentry Brothers Hardy & Harper Sequel Contractor Vance Corporation
ATTACHMENT A
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 8
Meeting: CC Regular Meeting - Dec 06 2022
Title: Rowland Avenue Water Service Replacement Project-Project No. W2303 – Award of Contract to Stephen Doreck Equipment Rentals, Inc. for an Amount Not-to-Exceed $569,250
Presented By: Andy Bullington, Director of Public Works Rafael M. Fajardo, City Engineer
Recommendation: 1. Approve plans and specifications for the Rowland Avenue Water Service Replacement Project-Project No. W2303;
2. Award a contract for the Rowland Avenue Water Service Replacement Project to Stephen Doreck Equipment Rentals, Inc. as the lowest responsive bidder in an amount not-to-exceed $569,250 and authorize the City Manager to execute the contract;
3. Authorize a contingency amount of $30,750 for any unforeseen construction expenses; and
4. Adopt Resolution CC 2022-129 appropriating $100,000 from Water Fund balance for the completion of the Rowland Avenue Water Service Replacement Project – Project No. P2303.
EXECUTIVE SUMMARY / BACKROUND:
As part of the City’s Fiscal Year 2022-2023 Capital Improvement Program, the City Council approved the Rowland Avenue Water Service Replacement Project, which is comprised of the installation of approximately 160 linear feet of 4-inch water main, upgrading 61 water service lines and multiple fire hydrants between Citrus Avenue and Grand Avenue, and other appurtenances along Grand Avenue.
Following a public bidding process, it has been determined that the lowest responsive and responsible bidder for the project is Stephen Doreck Equipment Rentals, Inc. As such, it is recommended that a contract be awarded for the Rowland Avenue Water Service Replacement Project to Stephen Doreck Equipment Rentals, Inc. as the lowest responsive and responsible bidder in an amount not-to-exceed $569,250 and authorize the City Manager to execute the contract.
DISCUSSION:
Water services located between Citrus Avenue and Grand Avenue along Rowland Avenue were originally installed in the early 1960’s and have reached the end of their useful life. Thus, replacement of these water service lines, isolation valves and fire hydrants is necessary as the water main in this section of the City has experienced several leaks in recent months. The new services will provide safe, clean and reliable water service to the community in subsequent years.
A Notice Inviting Bids was published in the San Gabriel Valley Examiner on Thursday, October 27th and November 3rd, 2022. Sealed bids were accepted in the Office of the City Clerk until 10:00 am on Tuesday, November 8, 2022. Beginning at 10:00 a.m. on November 8, 2022, the City Clerk publicly opened and read one (1) sealed bid with the following result:
Rank Bidder Location Total Bid Amount
1 Stephen Doreck Equipment Rentals, Inc. Pico Rivera, CA $569,250 Staff has reviewed all bid documents for compliance and has evaluated the contractor’s professional background and recently completed projects for competency. As a result, staff recommends the award of contract to the lowest bidder, Stephen Doreck Equipment Rentals, Inc. given that this firm has completed many water main replacement projects for several public agencies in Southern California including Covina.
FISCAL IMPACT:
The Rowland Avenue Water Service Replacement Project is included in the adopted Fiscal Year 2022-2023 Capital Improvement Program with a total allocation of $500,000 from Water Fund Account No. 6011-5060- 55420-W2303. Resolution CC 2022-129 appropriates $100,000 in additional funding from the Water Fund to Account No. 6011-5060-55420-W2303, for a total budget for this project of $600,000. Project budget expenses are as follows:
PROJECT EXPENSES
Description Amount
Contract Amount (Stephen Doreck Equipment Rentals, Inc.) $569,250.00 Contingency Allowance $30,750.00
Total Contract Amount $600,000.00
Total Fiscal Impact $600,000.00
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.
The project involves negligible or no expansion of an existing use.
ATTACHMENTS:
Attachment A - Bid Analysis
Attachment B - Construction Contract
Attachment C - Bid, Stephen Doreck Equipment Rentals
Attachment D - Resolution CC 2022-129
Respectfully submitted,
City of Covina
Public Works Department - Engineering Division
Rowlnad Avenue Water Services Replacement Project
Stephen
Doreck
Equipment
Rentals, Inc.
#1
Item Description Quantity Unit Unit Price Total
1 Clearing and Grubbing 1 LS 2,500.00$ 2,500.00$
2 Remove conflicting portion of existing water service, box and install 1” water service per Covina Std. Dwg.
No. W-101 & W-180 (Install Ball Valve and DFW 486C
Meter Box with touch read lid perpendicular to water
main).
54 EA 7,115.00$ 384,210.00 $
3 Remove conflicting portion of existing water service, box and install 2” water service per Covina Std. Dwg.
No. W-102 & W-180 (Install Ball Valve and DFW 486C
Meter Box with touch read lid perpendicular to water
main).
7 EA 11,985.00 $ $ 83,895.00
4 Remove existing fire hydrant and conflicting portions and install Jones Triton 4060-R Commercial Fire
Hydrant per Covina Standard Drawing No. W-110 & W180 Complete. 1 EA 20,400.00 $ $ 20,400.00
5 Install 6" Double Check Detector Assembly per Covina
Std Dwg W-220, W-201, W-207 & W-270 1 EA 34,545.00 $ $ 34,545.00 6 Install 4" PVC C-900 PC 305 (DR 14) Water Main Line
including trenching per Covina Std Dwg. No. W-020. 160 LF 190.00$ 30,400.00$ 7 Abandon and seal existing water system in place and
cut, plug and cement existing pipe end per Covina Std.
Dwg No. W-020
2 EA 400.00$ 800.00$
8 Remove, dispose, and construct thick pcc driveway
approaches per sppwc std. plan 110-2, type A or B per
Plan.
250 SF 50.00$ 12,500.00$
Total $ 569,250.00
Bid Opening November 8, 2022 at 10:00 am
Base Bid
ATTACHMENT A
CONTRACT
CITY OF COVINA CONTRACT FOR
ROWLAND AVENUE WATER SERVICE REPLACEMENT PROJECT
PROJECT NO. W2303
THIS CONTRACT (“Contract”) is made and entered this 6
th day of December, 2022 (“Effective
Date”), by and between the CITY OF COVINA, a California municipal corporation (“City”) and Stephen Doreck Equipment Renatls, Inc., a California corporation (“Contractor”). Contractor’s California State Contractor’s license number is 665471; Class _A__. Contractor’s DIR registration number is 10000011335.
In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:
1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid (including documentation accompanying the Bid and any postBid documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. The Contract Documents are attached hereto and incorporated herein by reference.
In the event of any conflict between the terms of this Contract and any incorporated documents, the terms of this Contract shall control.
2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as Rowland Avenue Water Services Replacement Project, Project No.
W2303 (Project”), as described in this Contract and in the Contract Documents.
3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor an amount not to exceed Five Hundred Sixty-Nine Thousand Two Hundred Fifty Dollars ($__569,250.00___) in accordance with the prices as submitted in the Bid, attached hereto as Exhibit “A” and incorporated herein by this reference.
4. Incorporation by Reference. All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).
5. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright Act (Cal. Bus. & Prof. Code, § 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.
6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.
7. Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, by signing this Contract,
ATTACHMENT B
the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”
8. Trenches and Other Excavations. If this Project involves the digging trenches or other excavations that will extend deeper than four (4) feet below the surface, Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site differing from those indicated by information about the site made available to proposers prior to the deadline for submitting proposals; and (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Contract.
9. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.
10. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.
11. Entire Agreement. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.
12. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.
IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.
[SIGNATURE PAGE FOLLOWS]
CITY OF COVINA
By:
City Manager
ATTEST:
By:
City Clerk
Dated:
(“CONTRACTOR”)
By:
Printed Name:
Title:
By:
Printed Name:
Title:
EXHIBIT A
ATTACHMENT C
CONTRACT BID FORMS
ROWLAND AVENUE WATER SERVICES REPLACEMENT PROJECT
FROM CITRUS AVENUE TO GRAND AVENUE
PROJECT No. W 2303
TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF COVINA:
The undersigned, as Bidder, declares that: (1) this Bid is made without collusion with any other person and that the only persons or parties interested as principals are those named herein; (2) the undersigned has carefully examined the Contract Documents (including all Addenda) and the Project site; and (3) the undersigned has investigated and is satisfied as to the conditions to be encountered, the character, quality and quantities of Work to be performed, and the materials to be furnished. Furthermore, the undersigned agrees that submission of this Bid shall be conclusive evidence that such examination and investigation have been made and agrees, in the event the Contract be awarded to it, to execute the Contract with the City of Covina to perform the Project in accordance with the Contract Documents in the time and manner therein prescribed, and to furnish or provide all materials, labor, tools, equipment, apparatus and other means necessary so to do, except as may otherwise be furnished or provided under the terms of the Contract Documents, for the following stated unit prices or lump-sum price as submitted on the Bid herein.
The undersigned submits as part of this Bid a completed copy of its Industrial Safety Record. This Safety Record includes all construction Work undertaken in California by the undersigned and any partnership, joint venture or corporation that any principal of the undersigned participated in as a principal or owner for the last five (5) calendar years and the current calendar year before the date of Bid submittal. Separate information is being submitted for each such partnership, joint venture, or corporate or individual Bidder. The undersigned may attach any additional information or explanation of data that it would like to be taken into consideration in evaluating the Safety Record. An explanation of the circumstances surrounding any and all fatalities is attached.
Accompanying this Bid is cash, a cashier's check, a certified check or a Bid Bond in an amount equal to at least ten percent ( 10%) of the total aggregate Bid price based on the quantities shown and the unit prices quoted. The undersigned further agrees that, should it be awarded the Contract and thereafter fail or refuse to execute the Contract and provide the required evidence of insurance and Bonds within fifteen ( 15) Days after delivery of the Contract to the undersigned, then the cash, check or Bid Bond shall be forfeited to the City to the extent permitted by law.
The undersigned certifies to have a minimum of three (3) consecutive years of current experience in the type of Work related to the Project and that this experience is in actual operation of the firm with permanent employees performing a part of the Work as distinct from a firm operating entirety by subcontracting all phases of the Work. The undersigned also certifies to be properly licensed by the State as a contractor to perform this type of Work. The undersigned possesses California Contractor's License:
Number 665471 , Class _L, which expires on --~02 .. 1_..2.:::;91u:2 .... 0:.:2:..:.4 ______ .
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ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Los Angeles )
On _ _..;;...N;.;::o;..;.v.;:;.e"""m.;.;;;b;..;;;;e"""r....;;8.._, .;;;2.;:;.02~2=---- before me, _ __;::;S..._y.;..;;lv...;.;:ia~S.;.;.if.;;;.ue""'n...;.;:t""e.;:;.s ..... (:..;;N.;:;.o.;;.;:ta;;.;.ry.......:...P....;;u:.::;b"""lic.;:;..)..__ __ _ (insert name and title of the officer)
personally appeared Pablo Viramontes
who proved to me on the basis of satisfactory evidence to be the person(~) whose name(~) is/mf!/ subscribed to the within instrument and acknowledged to me that he/sfitl/w;HJ executed the same in hisllJf!11l'fffr# authorized capacity(jtm), and that by his/~f/their signature(~) on the instrument the person(~). or the entity upon behalf of which the person(~ acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature---=::::2~r..LI~~----- (Seat)
Sylvia
CITY OF COVINA
BID SCHEDULE
SCHEDULE OF PRICES FOR
ROWLAND AVENUE WATER SERVICES REPLACEMENT PROJECT
FROM CITRUS AVENUE TO GRAND AVENUE
PROJECT No. W 2303
Bidder's Name: __ s_te....;.p_h_e_n_D_o_r_e_ck_E_q_u_ip_m_e_n_t_R_e_n_ta_ls_,_l_nc _________ _ To the Honorable Mayor and Members of the City Council:
In compliance with the Notice Inviting Bids, the undersigned hereby agrees to execute the Contract to furnish all labor, materials, equipment and supplies for the Project in accordance with the Contract Documents to the satisfaction and under the direction of the City Engineer, at the following prices:
BASE BID SCHEDULE
ITEM NO. DESCRIPTION UNIT ESTIMATED UNIT PRICES EXTENDED
QUANTITY AMOUNT
1. Clearing and Grubbing LS 1 )., s-oo.oo ~,5()0.00
Remove conflicting portion
of existing water service,
box and install 1" water
service per Covina Std.
7/ \\~ oo 2. Dwg. No. W-101 & W-180 EA 54
(Install Ball Valve and DFW 3~~~~JO.OD
486C Meter Box
perpendicular to water
main).
Remove conflicting portion
of existing water service,
box and install 2" water
service per Covina Std.
3. Dwg. No. W-102 & W-180 EA 7 l\ L\ <6S. DO g3 <6£t5.~ (Install Ball Valve and DFW 'I I 486C Meter Box with touch
read lid perpendicular to
water main).
8-2
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ITEM NO. DESCRIPTION UNIT ESTIMATED UNIT PRICES EXTENDED
QUANTITY AMOUNT
Remove existing fire
hydrant and conflicting
portions and install Jones
4. Triton 406Q-R Commercial EA 1 ~D,LfDD.{f) ~ D, LfOD. oc Fire Hydrant per Covina Standard Drawing No. W110 & W-180 Complete.
Install 6" Double Check
5. Detector Assembly per EA 1 Covina Std. Dwg. W-220, ~5'f5.1J ' 34,5"4~ ( W-201, W-207, & W-270. lnstall4" PVC C-900, PC
305 (DR 14) Water Main
6. line Including Trenching per LF 160 t CJD.DO 3t1 'ttJO, oa Covina Standard Drawing No. W-180.
Abandon and seal existing
water system in place and
7. cut, plug and cement
existing pipe end per EA 2 qEXJ. oo ~DO. Do
Covina Std. Dwg. No. W020.
Remove and Construct
PCC Driveway approach
per SPPWC Std. Plan 110-
8. 2, Type B or C per plan, SF 250 £0. oo l~,soO. on including all incidentals complete in place per
plans, details, and
specifications.
* SEE APPENDIX I FOR ADDRESS LOCATIONS
TOTAL BID PRICE IN DIGITS: $ 5" b q ~0, 0 0
~'lv./l.- n uvJreJ s) A+y- M \ Y\Q.. +notJ..sct,-J
TOTAL l~u.,c\. M -{:,At dol~rS q"~J wo tdr&
Ry: 9075 Telegraph Rd
Signature Business Street Address
Pablo Viramontes - Vice President Pico Rivera. CA 90660 Type or Print Name City, State and Zip Code
B-3
12923-0001\2316874v1.doc
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Los Angeles
On ----'-'N=o..;..ve=m~b=er'-8""','""'2=0=2=2;.....__ before me, _ __;;;;,S"""'yl;..;..v=ia'-'S=i"'"'fu"""e'"'"n=te"""s'-'("""N"'"'o;;..;;;ta=ry"""--"P.....;;u=b=li=c ).....___ __ _ (insert name and title of the officer)
personally appeared Pablo Viramontes
who proved to me on the basis of satisfactory evidence to be the person(!1) whose name(~) is/Mf!/ subscribed to the within instrument and acknowledged to me that hel$1111/r;;H/ executed the same in hislf}f!lr~Yrff!N authorized capacity(i'm), and that by his/I,W{/their signature(') on the instrument the person(,), or the entity upon behalf of which the person(~ acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
~ -
:i~ryPublic) (Seal)
Vice President
Title
11/8/2022
Date
562-949-4949
Telephone Number
Bidders/Contractor's State of Incorporation: ---=C::.::a:;;.:;li:.:..:fo::;.;r.:.:n.;.;ia;__ _________ _ Partners or Joint Ventures:---------------------
Bidder's License Number(s): _6_6_54_7_1 _____________ _ Department Industrial Relations 1000011335
Registered No. ------------------
Note: Items may be adjusted or deleted. Therefore, regardless of total actual volume (percentage) compared to estimated quantities, the unit prices provided above by the Bidder shall be applied to the final quantity when payment is calculated for these items. No adjustment in the unit prices will be allowed. The City reserves the right to not use any of the estimated quantities, and if this right is exercised, the Contractor will not be entitled to any additional compensation.
Cost of all export of material shall be included in the above unit costs; no additional compensation will be granted for such expenses.
B-4
12923-0001\2316874v1.doe
QUESTIONNAIRE FORM
Fill out all of the following infonnation. Attach additional sheets if necessary. (1) Bidder's Name: Stephen Doreck Equipment Rentals, Inc (2) If the Bidder's name is a fictitious name, who or what is the full name of the registered owner? If the Bidder's name is not a fictitious name, write "N/A" in the response to this question. If you are doing business under a fictitious name, provide a copy of the filed valid Fictitious Business Name Statement.
Doreck Construction (DBA)
(3) Business Address: 9075 Telegraph Rd, Pica Rivera, CA 90660 (4)
(5)
(6)
(7)
(8)
Telephone: 562-949-4949 Facsimile: 562-261-5038
Type of firm - Individual, Partnership, LLC or Corporation: _...;:C:;..;o;.;.r,~;,p.;;..o...;:ra.;..;.ti;.;.o_n ____ _ Corporation organized under the laws of the State of: __ c_a_lit_o_rn_ia ______ _ California State Contractor's License Number and Class: _6_6_54_7_1_A _____ _ Original Date Issued: _0_3_1_19_9_3 ___ _ Expiration Date: 02/29/2024 DIR
1000011335
Contractor Registration
Stephen Doreck Equipment Rentals, Inc
Number:
(9) List the name and title of the person(s) who inspected the Project site for your firm:
Pablo Viramontes - Vice President
(10) Number of years' experience the company has as a contractor in construction work: 30 Yrs (11) List the names, titles, addresses and telephone numbers of all individuals, firm members, partners, joint ventures, and company or corporate officers having a principal interest in this Bid:
Catherine R. Doreck - President 8026 E. Tarma St, Long Beach, CA 90808 562-430-0194 Stephen L. Doreck- President 8026 E. Tarma St, Long Beach, CA 908080562-430-0194 Pablo Viramontes- Vice President 15625 Morgan Hill Court, Fontana, CA 92336 909-770-2169 (12) list all current and prior D.B.A.'s, aliases, and fictitious business names for any principal having interest in this Bid:
Doreck Construction (DBA)
B-5
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-
(13) list the dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this Bid:
N/A
(14) For all arbitrations, lawsuits, settlements and the like (in or out of court) that the company or any principal having an interest in this Bid has been involved with in the past five (5) years:
a. List the names, addresses and telephone numbers of contact persons for the parties:
b. Briefly summarize the parties' claims and defenses:
N/A
c. State the tribunal (e.g., Superior Court, American Arbitration Association, etc.), the matter number, and the outcome:
N/A
(15) Has the company or any principal having an interest in this Bid ever had a contract terminated by the owner or agency? If yes, explain.
N/A
(16} Has the company or any principal having an interest in this Bid ever failed to complete a project? If yes, explain.
N/A
12923-000112316874v1.doc
(17) Has the company or any principal having an interest in this Bid ever been terminated for cause, even if it was converted to a "termination of convenience"? If yes, explain.
N/A
(18) For projects that the company or any principal having an interest in this Bid has been involved with in the last five (5) years, did you have any claims or actions:
a. By you against the owner? Circle one: Yes ISm
b. By the owner against you? Circle one: Yes en DO a:w
c. By any outside agency or individual for labor compliance? Circle one: Yes ~
d. By Subcontractors? Circle one: Yes fm
e. Are any of these claims or actions unresolved or outstanding? Circle one: Yes ISiD
If your answer is "yes" to any part or parts of this question, explain. (19) List the last three (3) projects you have worked on or are currently working on for the City of Covina:
City of Covina - Grand Ave Water Replacement
City of Covina - Hollenbeck Ave Water Main
City of Covina - Badillo Water Main
Upon request of the City, the Bidder shall furnish evidence showing a notarized financial statement, financial data, construction experience, or other additional information.
Failure to provide truthful answers to the questions above or in the following References Form may result in the Bid being deemed non-responsive.
The Bidder certifies under penalty of perjury under the laws of the State of California that the information provided above is true and correct.
[SIGNATURE PAGE FOLLOWS]
B-7
12923-0001\2316874v1.doc
Notary Public
Subscribed and sworn to me------
Pablo Viramontes
Signature:
This _8=t~h_day of November , 20 22
Title:
Signature: --"'!!!~~~±~"77;-:7:::=-:-ir:-.-:t:T:":" tes I Notary Public (SEAL)
SYLVIA SIFUEI(TES
Notary Public - eaHtornla
Los AJIII!Ies CountY
eommtsston 1 2419640
..... ,.,..,_,.," MY eomm. Expires Ott 7' 2026
12923-0001\231687 4v1.doc
Companv
Signatu& k~~:;;.-=-- Title: Pablo Viramontes - Vice President Date: 11/8/2022
Signature: ___________ _
Title: ----------------
Date:
B-8
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate
is attached, and not the truthfulness, accuracy, or
validi of that document.
State of California
County of Los Anqeles
Subscribed and sworn to (or affirmed) before me on this oath day of October , 20 22 , by Pablo Viramontes
proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
REFERENCES FORM
For all public agency projects in excess of $15,000 that you are currently working on or have worked on in the past two (2) years, provide the following information:
Project 1 Name/ Number Olympic Blvd - Pico Vista Street Project Description Water Main Improvement
Approximate Construction Dates From: 08/2021 To: 12/2021 Agency Name: City of Pico Rivera
Contact Person: Nadia Carrasco Telephone: 562-801-4221
Address: 6615 Passons Blvd, Pico Rivera
Original Contract Amount: $ $924,825.00 Final Contract Amount: $ 938,549.00 If final amount is different from original amount, please explain (change orders, extra work, etc.).
Change order
Did you or any Subcontractor file any claims against the Agency? Circle one: Yes 69
Did the Agency file any claims against you?
Circle one: Yes rf@
If you answered yes to either of the above two questions, please explain and indicate outcome of claims.
Project Nam~Number ___ I_m_p_e_r_ia_I_H_wy __ t_o_L_a_m_b_e_rt __________________________ _ Project Description ___ w_a_t_e_r_M_a_in __ lm __ p_ro_v_e_m_e_n_t _________________________ _ Approximate Construction Dates From: 06/2020 To: 06/2021 B-9
12923-0001\2316874v1.doc
AgencyName: ___ c __ izy __ o_f_B_re_a __________________________________________ _ Contact Person: Steve Kooyman Telephone: 714-990-7600
Address: 1 Civic Center Circle, Brea CA 92821
Original Contract Amount: $ 4•
382•
734·
00 Final Contract Amount: $ 4.664.458.37
If final amount is different from original amount, please explain {change orders, extra work, etc.).
Change order
Did you or any Subcontractor file any claims against the Agency? Circle one: Yes trD
Did the Agency file any claims against you?
Circle one: Yes ~
If you answered yes to either of the above two questions, please explain and indicate outcome of claims.
Project 3 Name/ Number Cypress Water Transmission
Project Description _____ w_a_t_e_r T __ ra_n_s_m_is_s_i_on ______________________ _ Approximate Construction Dates From: 05/2021 To: 05/2022 Agency Name: City of Azusa
Contact Person: Melissa Barbosa Telephone: 626-812-5063 Address: __ 2_13_E_a_st_F_o_o_th_i_II_B_Iv_d_, Az_u_s_a_c_A_9_1_70_2 ____________ _ Original Contract Amount: $ 2.648.990.00 Final Contract Amount: $ 2 825.031.92 If final amount is different from original amount, please explain (change orders, extra work, etc.).
Change order
8-10
12923-0001 \2316874v1.doc
Did you or any Subcontractor file any claims against the Agency? Circle one: Yes fm
Did the Agency file any claims against you?
Circle one: Yes (§
If you answered yes to either of the above two questions, please explain and indicate outcome of claims.
Project 4 Name/ Number 16 Inch Main Replacement
Project Description _ _.;..W.;_;a;;;.;t.;;..e;;...r ;;...M....;.a_in_R_e.:-p_la_c_e_m_e_n_t ______________ _ Approximate Construction Dates From: 12/2020 To: 05/2021 Agency Name: City of Anaheim
Contact Person: Omar Alemedine Telephone: 714-765-5157
Address: 200 S. Anaheim Blvd, Inglewood, CA 92805
Original Contract Amount: $ 1 •
070·
615·
00 Final Contract Amount: $1 , 037,337.43
If final amount is different from original amount, please explain (change orders, extra work, etc.).
Change order
Did you or any Subcontractor file any claims against the Agency? Circle one: Yes 1m
Did the Agency file any claims against you?
Circle one: Yes l5iD
If you answered yes to either of the above two questions, please explain and indicate outcome of claims.
B-11
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Project 5 Name/ Number Brett and Hillsdale Street
Project Description Water Main Replacement
Approximate Construction Dates From: 11/2020 To: 05/2021 Agency Name: City of Inglewood
Contact Person: Steven Ycute I Jose Ramirez Telephone: 310-412-5333 Add One Manchester Blvd, 3rd Floor, Inglewood, CA 90301 ress: ---------------------------------------------------------- Original Contract Amount: $ 1.323,580.00 Final Contract Amount: $ 1,323,580.00 If final amount is different from original amount, please explain (change orders, extra work, etc.).
Change order
Did you or any Subcontractor file any claims against the Agency? Circle one: Yes ~
Did the Agency file any claims against you?
Circle one: Yes m
If you answered yes to either of the above two questions, please explain and indicate outcome of claims.
Project 6 Name/ Number Valley Adams Neighborhood - Woods and Hazard Project Description Water Main Improvement
Approximate Construction Dates: From: 10/2019 To: 04/2021 Agency Name: City of Santa Ana
Contact Person: Tyrone Chesanek Telephone: 714-647-5624 Address: 20 Civic Center Plaza, Ross Annex, 3rd Floor
8-12
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Original Contract Amount: $ 1 •
660•
370·
00 Final Contract Amount: $ 1.806.246.55
If final amount is different from original amount, please explain (change orders, extra work, etc.).
Change order
Did you or any Subcontractor file any claims against the Agency? Circle one: Yes rtiiO
Did the Agency file any claims against you?
Circle one: Yes I(Q)
If you answered yes to either of the above two questions, please explain and indicate outcome of claims.
B-13
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RESUME
Attach to this Bid the experience resume of the person who will be designated as General Construction Superintendent or on-site Construction Manager for the Project. 8-14
12923-0001\231687 4v1.doc
Stephen L. Doreck
Vice President I Owner
LICENSES
California State License Board
General Engineering A
License No. 665471
EDUCATION
Graduated 1967
Neff High School
General Studies
La Mirada, CA
Mr. Doreck possesses over 50 years of experience in the construction industry. He has installed water lines ranging from 4" to 54" complete with appurtenances for numerous cities and agencies throughout Southern California. He served as General Superintendent for Valverde Construction from 1980-2000. He also served as General Superintendent for Castognia Construction from 2001-2007. In 2007, Mr. Doreck decided to go into business for himself and established Stephen Doreck Equipment Rentals, Inc. DBA Doreck Construction. Since 2007 has had great success being in business for himself and continues to service the numerous cities and agencies throughout Southern California.
He was instrumental in the installation of the underground utilities at both the Port of Los Angeles and Port of Long Beach. At times he has been invited by water agencies to collaborate and give his insight as to how to install a project in the most cost-effective way to the agency.
Experience
Conjunctive Use Project Pipeline Facilities for Three Valleys Municipal Water District, Claremont, CA: Installation of2,691 lineal feet for 36" CML&C, 247 lineal feet of24" CML&C, install36" butterfly valves with actuators and 24" flow meters with precast vaults. Coordinated electrical upgrades with subcontractor to ensure system was working as required by customer.
Long Beach 7 Valve Replacement Project, Long Beach Water Department, Long Beach, CA: Installation of 12" and 20" plunger valves complete with piping inside existing vault. Coordinated electrical upgrades with subcontractor to ensure system was working as required by customer.
Large Potable Valve Replacement, Long Beach Water Department, Long Beach, CA: Installation of 30" butterfly valve complete with piping and remove existing 30" valve.
Large Valve Replacement J. Will Johnson Reservoir, Long Beach Water Department, Long Beach, CA: Installation of 30" and 28" plunger valve12" and 20" plunger valves complete with piping inside existing vault. Coordinated electrical upgrades with subcontractor to ensure system was working as required by customer.
Large Beach 8 Valve Replacement Project, Long Beach Water Department, Long Beach, CA: Installation of 16" pressure reducing valves complete with piping. Coordinated electrical upgrades with subcontractor to ensure system was working as required by customer
PABLO VIRAMONTES
11601 Corley Drive
Whittier, CA 90604
(909) 770-2169
SUMMARY OF QUALIFICATIONS
• 29 years of professional experience in multiple phases of construction and accounting • Proven ability to focus on profitability while meeting customer needs • Skilled in managing multiple projects both independently and in a team environment • Excellent analytical, research, problem-solving, and technical skills
PROFESSIONAL EXPERIENCE
STEPHEN DORECK EQUIPMENT RENTALS, INC.
Pico Rivera, CA
Vice President I Project Manager 05/09 to Present
• Responsible for managing various construction projects simultaneously to ensure production and completed on time. Performed work Long Beach Water Department, which consisted of replacing 54" and 36" valves utilizing line stops. Supervised the installation of 3,100 lineal feet of36" CML & C for Three Valleys Municipal Water District. It also included open cutting the trench, backfilling and compacting, pressure testing, chlorination and bacteria sampling, and complete trench restoration.
• Additional project references are available upon request • Implement cost reduction measures to maximize profitability. • Developed and maintained schedules for fixed assets, depreciation and prepaid expenses. • Prepare weekly job cost reports to enable operations to review job estimates on weekly basis. • Developed relationship with both customers and vendors that allowed for prompt collection of contract receivables and scheduling of payables, respectively.
GUZMAN CONSTRUCTION, INC.
Controller- Project Manager
San Bernardino, CA
07/04 to 04/09
• Implement new accounting policies and procedures to process data in order to provide real time job costing to enable weekly review of projects.
• Developed and maintained schedules for fixed assets, depreciation and prepaid expenses. • Reconciled general ledger accounts to respective schedules to ensure accuracy. • Coordinate insurance renewals and secure equipment financing for new assets. • Implement, maintain and coordinate the inventory provided by customer to ensure that projects can maintain their target dates.
• Prepare month end close and review results with management team. • Developed relationship with both customers and vendors that allowed for prompt collection of contract receivables and scheduling of payables, respectively. • Monitored, analyzed and interpreted data in Timberline-based Accounting System.
NET -COM SERVICES, INC.
Controller
• Implement cost reduction measures to maximize profitability.
Ontario, CA
01102 to 08/04
• Developed and maintained schedules for fixed assets, depreciation and prepaid expenses. • Reconciled general ledger accounts to respective schedules to ensure accuracy. • Prepare weekly job cost reports to enable operations to review job estimates on weekly basis. • Prepare month end close and review results with management team.
• Developed relationship with both customers and vendors that allowed for prompt collection of contract receivables and scheduling of payables, respectively. • Monitored, analyzed and interpreted data in American Contractor-based Accounting System.
VCI TELCOM, INC.
Controller
Upland, CA
03/99 to 12/02
• Prepared and analyzed internal financial statements and other various management reports. • Prepared and monitored fiscal year budget to ensure profitability. • Responsible for reporting month end results with full analysis to corporate office. • Implemented cash management procedures to inter-company minimize interest expense and maximize interest income.
• Reconcile inter-company accounts and eliminations.
• Improve and maintain internal controls as necessary.
• Monitored, analyzed and interpreted data in Timberline-based Accounting System. • Supervised and coordinated with accounting staff of six people to ensure timely processing of all accounting information.
VALVERDE CONSTRUCTION, INC.
Controller
Santa Fe Springs, CA
10/95 to 02/99
• Prepared and analyzed internal financial statements and other various management reports. • Developed and maintained schedules for fixed assets, depreciation and prepaid expenses. • Reconciled general ledger accounts to respective schedules to ensure accuracy. • Developed relationship with project managers to monitor and ensure job profitability. • Developed relationship with both customers and vendors that allowed for prompt collection of contract receivables and scheduling of payables, respectively. • Created and implemented a budgeting template on Excel that allowed for easier job cost and breakeven analysis.
• Performed bank reconciliation for both checking account and for cash management account. • Calculated and applied both overhead and equipment burden on a timely manner. • Monitored, analyzed and interpreted data in Maxwell-based Accounting System. Review with both project engineers and management during weekly management meetings. • Supervised and coordinated with accounting staff of four people to ensure timely processing of all accounting information.
EDUCATION
Bachelor of Science Degree
DeVry Institute ofTechnology, Pomona, CA
SPECIALIZED SKILLS
Major: Accounting
G.P.A.: 3.7 Overall
PC Proficient: Maxwell, American Contractor, Timberline, Del-tee, Excel and Word.
Bilingual: English/Spanish both verbally and written.
RICK HERNANDEZ
9075 Telegraph Road
Pico Rivera, CA 90660
(562) 949-4949
SUMMARY OF QUALIFICATIONS
• Over 30 years of construction experience in multiple phases of underground utilities • Proven ability to focus on project budgets while meeting customer needs • Skilled in all aspects of both wet and dry utility installation • Excellent analytical, research, problem-solving, and technical skills • Certified In OSHA 30, First Aid, Competent Person Training, Confined Space
PROFESSIONAL EXPERIENCE
STEPHEN DORECK EQUIPMENT RENTALS, INC.
Pico Rivera, CA
General Superintendent 08/2013 to Present
• Responsible for managing various construction projects simultaneously to ensure production and completed on time. Performed work Long Beach Water Department, which consisted of replacing 54" and 36" valves utilizing line stops. Supervised the installation of 3,100 lineal feet of36" CML & C for Three Valleys Municipal Water District. It also included open cutting the trench, backfilling and compacting, pressure testing, chlorination and bacteria sampling, and complete trench restoration.
• Additional project references are available upon request SPINELLO CONSTRUCTION, INC. Pomona, CA
Project Manager 01100 to 07/2013
• From 02/2011 to 07/2013 completed a long term project for the City of Arlington, VA, which consisted of installing a 36" water main. It also included open cutting the trench, backfilling and compacting, pressure testing, chlorination and bacteria sampling, and complete trench restoration. Responsible for all RFI's, change orders and all extra work associated with project.
• From 06/2009 to 0112011 completed a long term project for the City of Compton, CA, which consisted of installing various sizes of water mains ranging from 6" to 12". It also included open cutting the trench, backfilling and compacting, pressure testing, chlorination and bacteria sampling, and completed trench restoration. Worked with KEC Engineering, who was a 3rd party consultant for City of Compton, in completing the project on time and under budget. Responsible for all RFI's, change orders and all extra work associated with project. • From 03/2007 to 05/2009 completed a long term project for the Denver Water Company located in Denver, CO., which consisted of installing various sizes of water mains ranging from 6" to 24". It also included open cutting the trench, backfilling and compacting, pressure testing, chlorination and bacteria sampling, and complete trench restoration. Responsible for all RFI' s, change orders and all extra work associated with project. • From 04/2004 to 02/2007 completed a long term project for the City of Pomona, which consisted of installing various sizes of water mains ranging from 6" to 24". It also included open cutting the trench, backfilling and compacting, pressure testing, chlorination and bacteria sampling, and complete trench restoration. Worked with RBI Consulting, who was a 3rd party consultant for the City of Pomona, CA, in completing the project on time and under budget. Responsible for all RFI' s, change orders and all extra work associated with project. • Additional project references are available upon request. Page 28 of 43 ·VALVERDE CONSTRUCTION, INC. Santa Fe Springs, CA
Project Manager I Estimator 06/91 to 03/04
• Scheduled work crews to ensure completion on time and under budget for various customers such as GTE, Pacific Bell and Sprint. Was primarily responsible for dry utility division. • Estimated projects for various customers. Contributed to a 15% growth in the dry utility division from year to year.
• Additional project references are available upon request.
ARMANDO ORTIZ
9075 Telegraph Road
Pico Rivera, CA 90660
(562) 949-4949
SUMMARY OF QUALIFICATIONS
• Over 30 years of construction experience in multiple phases of underground utilities • Proven ability to focus on project budgets while meeting customer needs • Skilled in all aspects of both wet and dry utility installation • Excellent analytical, research, problem-solving, and technical skills • Supervise field employees ranging from crew sizes of 4 to as many as 35 • Certified In OSHA 30, First Aid, Competent Person Training, Confined Space
PROFESSIONAL EXPERIENCE
STEPHEN DO RECK EQUIP. RENTALS, INC.
Project Superintendent
Pico Rivera, CA
03/07 to Present
• Completed a project for the City of South Gate, which consisted of installing, testing and reconnecting approximately 21,000 L.F. of8" DIP. It also included 84 fire hydrants, 556 water services ranging from 1" to 2", and complete trench restoration. • Completed a project for the City of Alhambra, which consisted of installing, testing and reconnecting approximately 4,040 L.F. of 12" DIP. It also included 9 fire hydrants, 52 water services ranging from 1" to 2" and trench restoration. Also supervised paving subcontractor with street rehabilitation which consisted of approx. 297,900 S.F. of 1.5" to 2.0" grind and overlay.
• Completed a project for the City of Torrance, which consisted of installing, testing andreconnecting approximately 5,100 L.F. of 12" DIP. It also included 8 fire hydrants, bore and jack 117 L.F. of 20" steel casing under an active oil bank, 12 water services ranging from 1" to 2" and trench restoration. Also supervised paving subcontractor on street rehabilitation which consisted ofapprox. 6,556 S.Y. of 2" grind and overlay. • Additional project references are available upon request.
ROBERT CASTONGIA CONSTRUCTION Downey, CA
Project Foreman 06/04 to 02/07
• Supervised work crews to ensure that projects assigned were completed on time and under budget. Completed projects for various agencies, such as City of Downey, City of Torrance, City of Garden Grove and West Basin Municipal Water District. • Additional project references are available upon request.
VALVERDE CONSTRUCTION, INC. Santa Fe Springs, CA
Project Foreman 03/92 to 05/04
• Supervised work crews to ensure that projects assigned were completed on time and under budget. Completed projects for various agencies, such as City of Downey, City ofPico Rivera, City of South Gate and Suburban Water Company.
• Additional project references are available upon request.
MACCO CONSTRUCTION Los Angeles, CA
Project Leadman 10/86 to 02/92
• Assisted with supervising work crews to ensure that projects assigned were completed on time and under budget. Completed projects for various agencies, such as GTE, Pacific Bell, Sprint and GTE Single Source Provider.
• Additional project references are available upon request.
DESIGNATION OF SUBCONTRACTORS
[Public Contract Code Section 4104]
List all Subcontractors who will perform Work or labor or render service to the Contractor in or about the construction of the Work or improvement, or a Subcontractor licensed by the State of California, who, under subcontract to the Contractor, specialty fabricates and installs a portion of the Work or improvement according to detailed drawings contained in the Plans and Specifications, in an amount in excess of one-half percent (0.5%) of the Contractor's total Bid or, in the case of bids or offers for the construction of streets or highways (including bridges), in excess of one-half percent (0.5%) of the Contrador's total Bid or $10,000, whichever is greater. If all Subcontractors do not fit on this page, attach another page listing all infonnation for all other Subcontractors.
Name under which CSLB License DIR Contractor Address and Phone Number Type of Work Percentage of Total Subcontractor is Number(s) and Registration (e.g., Electrical) Bid (e.g., 10%)1 Licensed Class(es) Number
and Registered
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1 The percentage of the total Bid shall represent the "portion of the work" for the purposes of Public Contract Code Section 4104(b).
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INDUSTRIAL SAFETY RECORD FORM
Bidder's Name Stephen Doreck Equipment Rentals, Inc
Current Year 2022 2021 2020 2019 2018 Total of Record
Number of contraclll 8 15 18 17 21 79
Total dollar amount of
contracts (in thousands of $11 ,060,696 ~12,574,197 $18,432,372 $9,329,742 $1 ,286,389 $52,683,396 dollars)
Number of fatautles 0 0 0 0 0 0
Number of lost WOft<day 0 0 0 0 1 1 cases
Number of lost workday 0 0 cases involving permanent 0 0 0 0 transfer to another job or
IBrminalion of employment
The above information was mpiled fro the records that are available to me at this time and I declare under penalty of perjury under t~ laws of the ~~~ information is true and accurate within the Umitatlons of those records.
Signature: ___.:.___ Signature: ---------------- Trtle: Pablo 1ramontes - 1ce res1 ent Title:
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ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Los Angeles )
On _ _.:..;;N.=.ov..:..;e=.:.m.:.;;b~e=.:.r-=8:;.&., -=2.=.02=2=---- before me, ---=S..Lyl:....:.v.:..:ia;...;S;::;.;i;.:.;:fu::..:e:;.:.n;.:;te::..:s;...;(;L.:..N.:.;:o~ta=ry;..&...;.P.....::u==b:..:.;li.=.cL..) ___ _ (insert name and title of the officer)
personally appeared Pablo Viramontes
who proved to me on the basis of satisfactory evidence to be the person(') whose name(~) is/Mf/ subscribed to the within instrument and acknowledged to me that helslltilr;;NJ executed the same in hislt1fi11W'If!N authorized capacity{itm). and that by his/Jmfltheir signature(') on the instrument the person(,), or the entity upon behalf of which the person(!1) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature __ _,.~~-#c=;.:r------
Sylvia
(Seal)
SYLVIA SIFUENTES
Hotary Public • California
Los Aneeles County
Commission I 2419640
My Comm. Expires Oct 7, 2026
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Bond No. CSBA-22340
BID BOND
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS the City of Covina ("City"), has issued an invitation for Bids for the Work described as follows:
ROWLAND AVENUE WATER SERVICES REPLACEMENT PROJECT
FROM CITRUS AVENUE TO GRAND AVENUE
PROJECT No. W 2303
WHEREAS Stephen Doreck Equipment Rentals, Inc. 9075 Telegraph Road, Pico Rivera, CA 90660 (Name and address of Bidder)
("Principal"), desires to submit a Bid to City for the Work.
WHEREAS, Bidders are required to furnish a form of Bidder's security with their Bids.
NOW, THEREFORE, we, the undersigned Principal, and Westport Insurance Corporation 1450 American Lane, Suite 1100, Schaumburg, IL 60173
(Name and address of Surety)
("Surety"), a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of Ten Percent of the Amount Bid Dollars($ 10% ), being not Jess than ten percent
(1 0%) of the total Bid price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal is awarded the Contract for the Work by the City and, within the time and in the manner required by the bidding specifications, enters into the written form of Contract included with the bidding specifications, furnishes the required Bonds (one to guarantee faithful performance and the other to guarantee payment for labor and materials), and furnishes the required insurance coverage, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.
In case suit is brought upon this instrument, Surety further agrees to pay all court costs incurred by the City in the suit and reasonable attorneys' fees in an amount fixed by the court. Surety hereby waives the provisions of Civil Code Section 2845.
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IN WITNESS WtiEREOF tms Instrument has been duly executed by Principal and Surety, on the date set forth below the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.
Dated: November 2nd, 2022
"Principal" "Surety''
Stephen Doreck Equipment Rentals, Inc. Westport Insurance Corporation 1450 American Lane, Suite 1100, Schaumburg, IL 6o173
By:
Its: :: ~~cl
By: By:
Its: Its:
Note: This Bond must be dated, all signatures must be notarized, and evidence of the authority of any person sign in!; as.. attorney-in-fact must be attached.
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ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Los Angeles )
On _......;..;N;.;;;;o....;..v=em'-'-=b..;;;;e.;...r ..;;;;8,_, -.20.;;..;2;;;;2;..._ __ before me, _ __.;;;;S ..... v;..;.lv=ia"-S=ifu=e=n..;.;;t=e=s'""(N;..;..;;;..ot.;;;:a;;.;..ry,_.;...P..;;;;u=b..;.;.lic"").__ __ _ (insert name and title of the officer)
personally appeared Pablo Viramontes
who proved to me on the basis of satisfactory evidence to be the person(') whose name(~) is/Mf!/ subscribed to the within instrument and acknowledged to me that hel$1111/r;;H/ executed the same in hisltJfiYI'f.'rlf!N authorized capacity(jtM), and that by his/I,Wf/their signature(') on the instrument the person(,), or the entity upon behalf of which the person(~ acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal. ~············
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SYLVIA SIF:.ES":"ES J
; Hotary Public • California
2 Los Antetes County f
Commission# 2419640 -
/lit Comm. Expires Oct 7, 2026 Signatur.:::e-==~~~1-f-__,;:l.._ ____ _ (Seal) Sylvia
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Orange
On __ ....:..1~1/..::;02=/.::.20=-=2=2=------- before me, Melissa Ann Vaccaro, Notary Public (insert name and title of the officer)
personally appeared Shaunna Rozelle Ostrom
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature ~~ Melissa Ann Vaccaro
(Seal}
r • .. ,..-;:. .. MEUSSAANN VACCARO 1 .., / • ·. COMM. #2401942 "' Ill : · Notary Public-California ~
~ - ORANGE COUNTY u. l · My Comm. Expires May 12, 2021
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Bond No. CSBA-22340
SWISS RE CORPORATE SOLUTIONS
SWISS RE CORPORATE SOLUTIONS AMERICA INSURANCE CORPORATION FIKJA NORTI:I AMERICAN SPECIAL 1Y INSURANCE COMPANY ("SRCSAIC") SWISS RE CORPORATE SOLUTIONS PREMIER INSURANCE CORPORATION FIKJA WASHINGTONINTERNATIONALINSURANCECOMPANY ("SRCSPIC") WESTPORT INSURANCE CORPORATION ("WIC")
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT SRCSAIC, a corporation duly organized and existing under laws of the State of Missouri, and having its principal office in the City of Kansas City, Missouri, and SRCSPIC, a corporation organized and existing under the laws of the State of Missouri and having its principal office in the City of Kansas City, Missouri, and WIC, organized under the laws of the State of Missouri, and having its principal office in the City of Kansas City, Missouri, each does hereby make, constitute and appoint:
DANIEL HUCKABAY, ARTURO AYALA, DWIGHT REILLY. SHAUNNA ROZELLE OSTROM, FRANK MORONES MICHAEL D. STONG, BEN STONG, R. NAPPI, CHELSEA ARNOLD. ADRIAN LANGRELL, and BENJAMIN WOLFE JOINTLY or SEVERALLY
Its true and lawful Attorney(s)-in-Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, bonds or other writings obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by law, regulation, contract or otherwise, provided that no bond or Wtdertaking or contract or suretyship executed under this authority shall exceed the amount of:
ONE HUNDRED TWENTY-FIVE MILLION ($125,000,000.00) DOLLARS This Power of Attorney is granted and is signed by facsimile Wider and by the authority of the following Resolutions adopted by the Boards of Directors of both SRCSAIC and SRCSPIC at meetings duly called and held on the 18th of November 2021 and WIC by written consent of its Executive Committee dated July 18, 2011.
"RESOLVED, that any two of the President, any Managing Director, any Senior Vice President, any Vice President, the Secretary or any Assistant Secretary be, and each or any of them hereby is, authorized to execute a Power of Attorney qualifying the attorney named in the given Power of Attorney to execute on behalf of the Corporation bonds, undertakings and all contracts of surety, and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Corporation; and it is FURTHER RESOLVED, that the signature of such officers and the seal of the Corporation may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Corporation when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached." By (~~\.,__,, Erik::-:-Ja-ass-.-...,--::-somo""'·,-r-=Vl-::-ce-P=-rosl-:-:d-..,-:-, o-=r~SR:::C::::S-:-AI::-::C~&~s.=-o-=lo-r""'v::-; .. -:p:-r..,""'·c:-d•ot of SRCSPIC & S.Dior VIce Prosldoot of WIC
By ________________________________ ~-U}r'-- __
Crnld Jacrowslci, Vice Prosidnat ofSRCSAIC & Vice Prosidoot ofSRCSPIC & Vic• Praidmt of WIC
IN WITNESS WHEREOF, SRCSAIC, SRCSPIC, and WIC have caused their official seals to be hereunto affixed, and these presents to be signed by their authorized officers
this~ day of APRIL , 20,_2_2 ______ _
State of Illinois
CoWity of Cook
Swiss Re Corporate Solutions America Insurance Corporation Swiss Re Corporate Solutions Premier Insurance Corporation Westport Insurance Corporation
On this 29TH day of APRIL , 20 ~before me, a Notary Public personally appeared Erik Janssens , Senior Vice President ofSRCSAIC and Senior Vice President of SRCSPIC and Senior Vice President of WIC and Gerald Jagrowski , Vice President ofSRCSAIC and Vice President of SPCSPIC and Vice President of WIC, personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Attorney as officers of and acknowledged said instrument to be the voluntary act and deed of !heir respective companies. ~& ~
YasminA. Patel, Notary
I, Jeffrey Goldberg. the duly elected Senior Vice President and Assistant Secretary ofSRCSAIC and SRCSPIC and WIC, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said SRCSAIC and SRCSPIC and WIC, which is still in full force and effect.
IN WITNESS WHEREOF, I have set my hand and aftixed,.the seals of the Companies this 2nd day of November , 20~.
Jeffrey Goldberg, Senior Vice President &
Assistant Secretary of SRCSAIC and
SRCSPIC and WIC
NONCOLLUSION DECLARATION FORM
TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
[Public Contract Code Section 71 06]
The undersigned declares:
Stephen Doreck Equipment Rentals, Inc
I am the __ y..~.:.;::ic;:;e..:.P..:.r.;.es_i~de.=.;n:..:.;t:.._ __ of , the party making the foregoing Bid.
The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham.
The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham Bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham Bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid price of the Bidder or any other Bidder, or to fix any overhead, profrt, or cost element of the Bid price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, Bid depository, or to any member or agent thereof, to effectuate a collusive or sham Bid, and has not paid, and will not pay, any Person or entity for such purpose.
Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on 11/8/2022 [date], at Pico Rivera [city],
ca1~ z1re1.
Signature /jJ)t Signature -----------
Printed Name: Pablo Viramontes - Vice President Printed Name:
-------------------- Date: 11/8/2022 Date: -------------------- This form must be notarized.
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ADDENDA ACKNOWLEDGMENT FORM
Bidder's Name: Stephen Doreck Equipment Rentals, Inc
The Bidder shall signify receipt of all Addenda here, if any:
Addendum Number Date Received Signat~Jfe}
No'(l12, f-v~ -r
If there are more Addenda than there is room in the chart above, attach another page acknowledging receipt of the Addenda.
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STEPHEN DORECK EQUIPMENT RENTALS, INC.
GENERAL ENGINEERING CONTRACTOR
License No. A665471
9075 Telegraph Road 1 Pico Rivera, CA 90660
T 562.949.4949 I F 562.261.5038
CORPORATE RESOLUTION OF SIGNING AUTHORITY
RESOLUTION OF: Stephen Doreck Equipment Rentals, Inc.
RESOLVED that the execution of Deeds, powers of attorney, transfers, assignments, contracts, obligations, certificates, and other instruments of whatever nature entered into by the Company directly or through a transfer agent or registrar for any stock company, acting in its capacity as a corporate director or exercising any and all other powers conferred upon it by the letters Patent incorporating it or by the law pertaining to such matters, shall be signed by any one of the persons listed below:
Name
Catherine R. Doreck
Stephen L. Doreck
Pablo Viramontes
Tide
President
I
Vice President
Vice President I
Secretaiy
Specimen Sipature
I, Pablo Viramontes, the undersigned Secretary of Stephen Do reck Equipment Rentals, Inc., HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution of the Board of Directors of said Company passed by a resolution of the said board dated on April12, 2017 and that said Resolution is still in full force and effect.
Secretary
RESOLUTION CC 2022-129
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA TO AMEND THE FISCAL YEAR 2022/2023 CAPITAL
IMPROVEMENT PLAN (CIP) BUDGET AND REFLECT AN APPROPRIATION OF $100,000 FROM WATER CIP FUND BALANCE FOR THE ROWLAND AVENUE WATER SERVICE REPLACEMENT PROJECT – PROJECT ACCOUNT NO. 6011-5060-55420-W2303
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City); and WHEREAS, the Fiscal Year 2023 Operating Budget & Capital Improvement Plan (CIP) was approved on May 17, 2022; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and
WHEREAS, the City of Covina wishes to appropriate funds from Water CIP fund balance for the Rowland Avenue Water Service Replacement Project – Project Account No. 6011-5060-55420-W2303.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Amend the Fiscal Year 2022/2023 Capital Improvement Plan (CIP) Budget for the Rowland Avenue Water Service Replacement Project – Project No. 2303.
SECTION 2. Appropriate $100,000 from Water CIP fund balance account below:
Account No. Account Description Amount ($) Increase/Decrease 6011-5060-
55420-W2303
Water CIP-ProductionWater Service SystemRowland Ave Water Service Replacement
Project
$100,000 Increase
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
APPROVED and PASSED this 6th day of December, 2022.
Resolution CC 2022-129 Page 2 of 2
ATTACHMENT D
City of Covina, California
BY:
PATRICIA CORTEZ, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ
Deputy City Clerk
CERTIFICATION
I, Fabian Velez, Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2022-129 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 6th day of December, 2022, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dated:
__________________________________
FABIAN VELEZ
Deputy City Clerk
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 9
Meeting: CC Regular Meeting - Dec 06 2022
Title: Request to Amend the Job Description and Salary Schedule for the Position of Information Technology Services Manager within the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules Presented By: Angel Carrillo
Recommendation: That the City Council adopt Resolution CC 2022-135 to amend the job description and salary range for Information Technology Services Manager within the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules.
EXECUTIVE SUMMARY / BACKROUND:
A review of the existing organizational staffing structure in the Information Technology Division was recently completed to ensure that the Division is responsive to operational needs and organizational goals. Based on this review, it has been determined that the current workload and responsibilities of the Information Technology Services Manager have increased significantly since the position was created. This increase requires that the job description and salary range be revised to ensure that the City is competitive within the local labor market. The proposed changes will recognize the increased workload and level of responsibilities that have been assumed by the position and assist with employee retention and/or recruitment as needed. As proposed, the amendment will be funded through the City’s Information Technology internal services fund. The job specifications and salary schedules are attached with Resolution CC 2022-135 as Exhibit A hereto.
DISCUSSION:
On July 6, 2021, City Council approved the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules, including Section 3. Covered Classifications. The attached Resolution to amend the Information Technology Services Manager job classification and salary range will amend Section 3 of the Unaffiliated Compensation Rules to include the new job classification.
Since creating the classification of Information Technology Manager in 2017, the City’s Information Technology Division scope of responsibilities have greatly expanded to encompass cyber security services, oversight of voice/video communication systems and the modernization of information systems to better serve the public and streamline internal operations. After reviewing these enhanced duties, the City reviewed the existing Information Technology Services Manager job description and developed several proposed revisions to better reflect existing job duties and assignments.
Based on this review, it is recommended that the Council consider amending the existing Information Technology Services Manager job classification and adopt the revised job duties and salary schedule. The proposed revisions will help to ensure market competitiveness in the labor market and address changing organizational needs as they relate to information technology services.
FISCAL IMPACT:
Funding for the existing classification was included in the City’s Information Technology Division Fiscal Year 2023 budget. As proposed, the revised salary control rate for the classification will be amended from the existing top step of $11,023.28 per month to a new control rate of $13,090.33.
ATTACHMENTS:
Attachment A - Resolution CC 2022-135
Respectfully submitted,
RESOLUTION CC 2022-135
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,
CALIFORNIA, AMENDING THE CITY OF COVINA COMPENSATION
RULES FOR THE MID-MANAGEMENT, SUPERVISORY AND
PROFESSIONAL, AND CONFIDENTIAL AND TECHNICAL
EMPLOYEES
WHEREAS, the City of Covina (“City”) is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California; and WHEREAS, the Information Technology Division and Human Resources Departments desire to amend the Compensation Rules for the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees and Compensation Rules and Salary Schedule, revising Sections 3.B and 3.C., to revise the job description and salary range for the classification of Information Technology Services Manager.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council approves and authorizes the Human Resources Manager to amend the City’s Compensation Rules and Salary Schedule for the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees, effective December 6, 2022, as follows:
A. The monthly salary range for Information Technology Services Manager shall be added within the salary schedule for fulltime Mid-Management employees starting at $9,768.20 (Step 1) to $13,090.33 (Step 7).
B. The revised salary schedules for Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rule, effective December 6, 2022 and July 1, 2023 and respective job descriptions are attached hereto as Exhibit A.
SECTION 2. The Deputy City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
APPROVED and PASSED this 6th day of December, 2022.
City of Covina, California
BY: ________________________________
PATRICIA CORTEZ, Mayor
ATTEST:
__________________________________
FABIAN VELEZ, Deputy City Clerk
CERTIFICATION
I, Fabian Velez, Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2022-135 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 6th day of December, 2022, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dated:
____________________________________________
FABIAN VELEZ, Deputy City Clerk
CITY OF COVINA
INFORMATION TECHNOLOGY SERVICES MANAGER
DEFINITION:
Under general direction, plans, manages and oversees all aspects of the City's Information Technology Division in the City Manager’s Office, including network hardware and software to ensure the effective operation of the system and to make modifications to the system to meet the changing demands placed upon it over time. Provides professional-level support for specialized and complex information technology functions, acts as the technical expert, systems architect, and project manager for the complex Information Technology functions. Performs other related duties as required.
DISTINGUISHING CHARACTERISTICS:
The Information Technology Services Manager is responsible for administering a variety of initiatives that have a city-wide impact on the development and implementation of information technology to meet continuously evolving requirements. Incumbents work under minimal direction from the Deputy City Manager and is required to possess expert-level specialized knowledge in information technology and the ability to apply advanced methodologies, principles, and concepts to coordinate major projects, analyze new or existing system issues, evaluate and recommend new products and technologies, and identify and resolve complex problems. This classification is distinguished from the next higher classification of Deputy City Manager in that the latter has overall responsibility for the Information Technology Division and assists the City Manager with administrative issues.
SUPERVISION RECEIVED/EXERCISED:
Receives general direction from the Deputy City Manager or his/her designee. Exercises direct and indirect supervision over assigned staff. Oversees the work of contract employees.
ESSENTIAL FUNCTIONS
(include but are not limited to the following)
Provides system development and/or software consulting to departmental project teams and user management.
Oversees cyber security and technology risk management across City Departments, including the Covina Police Department.
Creates and/or updates cyber security policies, incorporating industry best practices and local, state, and federal regulation.
Reviews proposed systems designs to ensure that design criteria are compatible with long-range development plans and methodology and provides the flexibility required by foreseeable future changes in system requirements.
Solves complex system software, hardware and performance problems for operating systems, networks, or telecommunications systems.
Plans, manages and oversees all aspects of the City's Information Technology Division, including network hardware and software to ensure the effective operation of the system and to make modifications to the system to meet the changing demands placed upon it over time.
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
INFORMATION TECHNOLOGY SERVICES MANAGER
Establishes standards for the City's hardware and software; ensures compliance with set standards; oversees the repair and restoration of operation of the networks; troubleshoots hardware and software issues daily; plans network component upgrades and supervises their installation. Maintains the City’s telecommunication system
Designs the City's Local Area Network (LAN) and Wide Area Network (WAN); works with the Network Operation System (NOS) and all network monitoring and management tools; configures networks for best performance; monitors the performance of the networks and fine tunes systems parameters to maximize operation of the network.
Oversees the development and maintenance of the City's website; works with the IT Steering Committee to determine system needs; designs and implements new systems, software and applications.
Provides technical support to system users; supervises, evaluates and trains IT staff. Forecasts necessary funds for information systems repair, upgrades and replacements; administers, oversees and prepares the IT budget; researches new equipment; monitors vendors; approves purchases and monthly invoices; works with vendors to procure new equipment and software. Project manager for specialized and complex information technology projects; interfaces with other City staff and outside contractors to ensure projects meet department needs and expectations; reviews the work of consultants and vendors to ensure the work meets department technical requirements and is compatible with enterprise architecture.
Maintains current knowledge of systems, technology and communication; researches emerging products and enhancements and their applicability to City needs and program. Supervises and provides technical and functional direction to information technology staff. Prepares reports, correspondence and other documents; participates in meetings, conferences and training sessions.
Establishes positive working relationships with representatives of community organizations, state/ local agencies and associations, City management and staff, and the public.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Physical
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. The nature of the work also requires incumbent to drive an automobile. The need to lift, drag and push files, paper, documents and equipment weighing up to 25 pounds also is required.
Mental
Operations require almost continuous attention. Incumbents are required to use written and oral communication skills, read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; perform highly detailed work on multiple, concurrent tasks; work under deadlines with constant interruptions; and interact with City management, staff, the public and others encountered in the course of work.
Environmental
Work is generally performed in a standard office setting. Environment is generally indoors and clean, with limited exposure to dust, fumes, odors or noise. Work schedule may include evenings and weekends.
INFORMATION TECHNOLOGY SERVICES MANAGER
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
MINIMUM QUALIFICATIONS
(The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Information Technology Services Manager.
A typical way of obtaining the required qualifications is to possess the equivalent of four (4) years of network administrative experience in Novell, LAN Manager, Windows NT, Pathworks, Banyan vines, or a combination thereof with direct responsibility for network configuration and performance for at least twenty-five (25) client PC's, with at least one (1) year in a supervisory or management position, and a bachelor's degree in computer science, management information systems, or a related field. Knowledge of Lotus Notes is highly desirable.
License/Certificate:
Possess and maintain a valid class C California driver's license and proof of insurance. Possession of a Network Administrator Certificate by Novell, IBM, Microsoft, or Digital Equipment is desirable.
KNOWLEDGE/ABILITIES/SKILLS
(The following are a representative sample of the KAS's necessary to perform essential duties of the position.)
Knowledge of:
Modern principles, practices and techniques of computer languages and information systems development; computer networking, security, repair and maintenance; information systems budgeting and forecasting; design, troubleshooting, testing, implementation, documentation, monitoring and evaluation of automated systems; network and PC hardware and peripheral equipment; LAN, WAN, internet and website maintenance and programming; computer operating systems; methods and techniques of program development, implementation, operation and evaluation; principles and practices of research and analytical methods; various computer software; methods and techniques of supervision, training and motivation; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.
Ability to:
Plan, manage and oversee the Information Technology Division; ensure the effective operation of the City's system; oversee the maintenance and repair of computer hardware, software and peripheral equipment; oversee and administer the Division's budget; assess and define users’ needs to determine the City's hardware and software requirements; install and update application software and local area network; train end-users; plan, organize, train, evaluate and direct work of assigned staff; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex
INFORMATION TECHNOLOGY SERVICES MANAGER
issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
Skill to:
Operate an office computer and a variety of word processing, spreadsheet and software applications; operate tools needed for the repair of various information system hardware and software.
REPRESENTATION: UNAFFILIATED
CLASSIFICATION: MID-MANAGEMENT
Created: 12/06/2022
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 2, 2022
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6410 ACCOUNTANT 1 28.33 $ 4, $ 58,931.42 910.95 $ 2 29.75 $ 5, $ 61,884.40 157.03 $
3 31.24 $ 5, $ 64,981.84 415.15 $
4 32.80 $ 5, $ 68,223.71 685.31 $
5 34.44 $ 5, $ 71,642.11 970.18 $
6 36.17 $ 6, $ 75,224.22 268.69 $
7 37.97 $ 6, $ 78,985.44 582.12 $
6270 ACCOUNTING SUPERVISOR 1 37.98 $ 6, $ 79,005.85 583.82 $ 2 39.88 $ 6, $ 82,956.14 913.01 $
3 41.88 $ 7, $ 87,103.95 258.66 $
4 43.97 $ 7, $ 91,459.15 621.60 $
5 46.17 $ 8, $ 96,032.11 002.68 $
6 48.48 $ 8, $ 100, 402.81 $ 833.72 7 50.90 $ 8, $ 105, 822.95 $ 875.41 6020 ADMINISTRATIVE TECHNICIAN 1 22.99 $ 3, $ 47,825.60 985.47 $ 6543 2 24.14 $ 4, $ 50,216.87 184.74 $ 3 25.35 $ 4, $ 52,720.50 393.37 $
4 26.61 $ 4, $ 55,352.50 612.71 $
5 27.95 $ 4, $ 58,128.97 844.08 $
6 29.34 $ 5, $ 61,035.42 086.28 $
7 30.81 $ 5, $ 64,087.19 340.60 $
6460 BUILDING OFFICIAL 1 42.97 $ 7, $ 89,371.04 447.59 $ 2 45.12 $ 7, $ 93,844.56 820.38 $
3 47.37 $ 8, $ 98,532.66 211.05 $
4 49.74 $ 8, $ 103, 620.99 $ 451.87 5 52.23 $ 9, $ 108, 052.93 $ 635.19 6 54.84 $ 9, $ 114, 505.58 $ 066.95 7 57.58 $ 9, $ 119, 980.86 $ 770.30 8025 CHIEF DEPUTY CITY CLERK 1 $ 8, 47.34 $ 98, 205.65 $ 467.86 8525 2 $ 8, 49.71 $ 103, 615.94 $ 391.25 3 $ 9, 52.19 $ 108, 046.73 $ 560.81 4 $ 9, 54.80 $ 113, 499.07 $ 988.85 5 $ 9, 57.54 $ 119, 974.02 $ 688.30 6 $ 10, 60.42 $ 125,672.71 472.73 $
7 $ 10, 63.44 $ 131,956.35 996.36 $
6470 CITY ENGINEER 1 56.36 $ 9, $ 117, 768.20 $ 218.44 2 59.17 $ 10, $ 123,079.38 256.61 $
3 62.13 $ 10, $ 129,233.35 769.45 $
4 65.24 $ 11, $ 135,695.01 307.92 $
5 68.50 $ 11, $ 142,479.76 873.31 $
6 71.92 $ 12, $ 149,603.74 466.98 $
7 75.52 $ 13, $ 157,083.93 090.33 $
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 2, 2022
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6040 DEPUTY CITY CLERK 1 28.13 $ 4, $ 58,502.22 875.19 $ 2 29.53 $ 5, $ 61,424.04 118.67 $
3 31.01 $ 5, $ 64,494.40 374.53 $
4 32.55 $ 5, $ 67,713.36 642.78 $
5 34.18 $ 5, $ 71,097.36 924.78 $
6 35.89 $ 6, $ 74,652.23 221.02 $
7 37.69 $ 6, $ 78,384.84 532.07 $
6461 DEPUTY DIRECTOR OF COMMUNITY 1 56.36 $ 9, $ 117, 768.20 $ 218.44 DEVELOPMENT & BUILDING OFFICIAL 2 59.17 $ 10, $ 123,079.38 256.61 $ 3 62.13 $ 10, $ 129,233.35 769.45 $
4 65.24 $ 11, $ 135,695.01 307.92 $
5 68.50 $ 11, $ 142,479.76 873.31 $
6 71.92 $ 12, $ 149,603.74 466.98 $
7 75.52 $ 13, $ 157,083.93 090.33 $
6135 ENVIRONMENTAL SERVICES ANALYST 1 34.02 $ 5, $ 70,767.82 897.32 $ 2 35.72 $ 6, $ 74,306.22 192.18 $
3 37.51 $ 6, $ 78,021.54 501.79 $
4 39.39 $ 6, $ 81,922.61 826.88 $
5 41.37 $ 7, $ 86,044.22 170.35 $
6 43.44 $ 7, $ 90,346.43 528.87 $
7 45.61 $ 7, $ 94,863.75 905.31 $
6132 ENVIRONMENTAL SERVICES 1 41.22 $ 7, $ 85,739.43 144.95 $ AND TRANSPORTATION MANAGER 2 43.28 $ 7, $ 90,014.84 501.24 $ 3 45.44 $ 7, $ 94,521.37 876.78 $
4 47.71 $ 8, $ 99,242.48 270.21 $
5 50.10 $ 8, $ 104, 684.27 $ 211.20 6 52.61 $ 9, $ 109, 118.48 $ 421.76 7 55.24 $ 9, $ 114, 574.40 $ 892.84 6140 EQUIPMENT MAINTENANCE 1 32.01 $ 5, $ 66,586.71 548.89 $ SUPERVISOR 2 33.62 $ 5, $ 69,924.88 827.07 $ 3 35.30 $ 6, $ 73,423.54 118.63 $
4 37.06 $ 6, $ 77,082.67 423.56 $
5 38.92 $ 6, $ 80,950.45 745.87 $
6 40.86 $ 7, $ 84,997.97 083.16 $
7 42.91 $ 7, $ 89,247.87 437.32 $
6027 EXECUTIVE ASSISTANT TO 1 28.06 $ 4, $ 58,369.70 864.14 $ THE CITY MANAGER 2 29.47 $ 5, $ 61,290.60 107.55 $ 3 30.94 $ 5, $ 64,355.93 362.99 $
4 32.48 $ 5, $ 67,565.69 630.47 $
5 34.11 $ 5, $ 70,952.01 912.67 $
6 35.82 $ 6, $ 74,499.61 208.30 $
7 37.61 $ 6, $ 78,224.59 518.72 $
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 2, 2022
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6028 EXECUTIVE ASSISTANT TO 1 28.06 $ 4, $ 58,369.70 864.14 $ THE POLICE CHIEF 2 29.47 $ 5, $ 61,290.60 107.55 $ 3 30.94 $ 5, $ 64,355.93 362.99 $
4 32.48 $ 5, $ 67,565.69 630.47 $
5 34.11 $ 5, $ 70,952.01 912.67 $
6 35.82 $ 6, $ 74,499.61 208.30 $
7 37.61 $ 6, $ 78,224.59 518.72 $
6070 FINANCE MANAGER 1 51.98 $ 9, $ 108, 010.00 $ 119.95 2 54.58 $ 9, $ 113, 459.74 $ 516.94 3 57.30 $ 9, $ 119, 932.67 $ 191.99 4 60.17 $ 10, $ 125,161.38 430.12 $
5 63.18 $ 10, $ 131,408.81 950.73 $
6 66.34 $ 11, $ 137,979.25 498.27 $
7 69.65 $ 12, $ 144,878.22 073.18 $
6124 GIS ANALYST 1 34.67 $ 6, $ 72,117.04 009.75 $ 2 36.41 $ 6, $ 75,740.20 311.68 $
3 38.23 $ 6, $ 79,524.90 627.08 $
4 40.14 $ 6, $ 83,494.23 957.85 $
5 42.15 $ 7, $ 87,671.25 305.94 $
6 44.26 $ 7, $ 92,054.82 671.23 $
7 46.47 $ 8, $ 96,657.56 054.80 $
6315 HUMAN RESOURCES ANALYST 1 31.21 $ 5, $ 64,923.61 410.30 $ 2 32.78 $ 5, $ 68,175.54 681.29 $
3 34.41 $ 5, $ 71,576.08 964.67 $
4 36.13 $ 6, $ 75,158.18 263.18 $
5 37.94 $ 6, $ 78,921.87 576.82 $
6 39.84 $ 6, $ 82,867.96 905.66 $
7 41.83 $ 7, $ 87,011.35 250.95 $
6320 HUMAN RESOURCES MANAGER 1 51.98 $ 9, $ 108, 010.00 $ 119.95 2 54.58 $ 9, $ 113, 459.74 $ 516.94 3 57.30 $ 9, $ 119, 932.67 $ 191.99 4 60.17 $ 10, $ 125,161.38 430.12 $
5 63.18 $ 10, $ 131,408.81 950.73 $
6 66.34 $ 11, $ 137,979.25 498.27 $
7 69.65 $ 12, $ 144,878.22 073.18 $
6185 INFORMATION TECHNOLOGY 1 56.36 $ 9, $ 117, 768.20 $ 218.44 SERVICES MANAGER 2 59.17 $ 10, $ 123,079.38 256.61 $ 3 62.13 $ 10, $ 129,233.35 769.45 $
4 65.24 $ 11, $ 135,695.01 307.92 $
5 68.50 $ 11, $ 142,479.76 873.31 $
6 71.92 $ 12, $ 149,603.74 466.98 $
7 75.52 $ 13, $ 157,083.93 090.33 $
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 2, 2022
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6148 LIBRARIAN I 1 30.23 $ 5, $ 62,880.00 240.00 $ 2 31.74 $ 5, $ 66,024.00 502.00 $
3 33.33 $ 5, $ 69,325.20 777.10 $
4 35.00 $ 6, $ 72,791.46 065.96 $
5 36.75 $ 6, $ 76,431.03 369.25 $
6 38.58 $ 6, $ 80,252.58 687.72 $
7 40.51 $ 7, $ 84,265.21 022.10 $
6149 LIBRARIAN II 1 32.58 $ 5, $ 67,762.20 646.85 $ 2 34.21 $ 5, $ 71,150.31 929.19 $
3 35.92 $ 6, $ 74,707.83 225.65 $
4 37.71 $ 6, $ 78,443.22 536.94 $
5 39.60 $ 6, $ 82,365.38 863.78 $
6 41.58 $ 7, $ 86,483.65 206.97 $
7 43.66 $ 7, $ 90,807.83 567.32 $
6147 LIBRARY MANAGER 1 46.53 $ 8, $ 96,780.16 065.01 $ 2 48.86 $ 8, $ 101, 468.26 $ 619.16 3 51.30 $ 8, $ 106, 891.68 $ 700.12 4 53.86 $ 9, $ 112, 336.26 $ 035.12 5 56.56 $ 9, $ 117, 803.07 $ 636.89 6 59.38 $ 10, $ 123,518.74 293.23 $
7 62.35 $ 10, $ 129,694.67 807.89 $
6146 LIBRARY SERVICES SUPERVISOR 1 36.13 $ 6, $ 75,155.23 262.94 $ 2 37.93 $ 6, $ 78,895.99 574.67 $
3 39.83 $ 6, $ 82,844.56 903.71 $
4 41.82 $ 7, $ 86,982.06 248.50 $
5 43.92 $ 7, $ 91,346.30 612.19 $
6 46.11 $ 7, $ 95,913.61 992.80 $
7 48.42 $ 8, $ 100, 392.44 $ 709.29 6141 LITERACY PROGRAM COORDINATOR 1 31.99 $ 5, $ 66,541.32 545.11 $ 6142 2 33.59 $ 5, $ 69,859.31 821.61 $ 3 35.27 $ 6, $ 73,358.88 113.24 $
4 37.03 $ 6, $ 77,023.52 418.63 $
5 38.89 $ 6, $ 80,886.25 740.52 $
6 40.83 $ 7, $ 84,930.56 077.55 $
7 42.87 $ 7, $ 89,177.09 431.42 $
6150 MANAGEMENT ANALYST 1 31.21 $ 5, $ 64,923.61 410.30 $ 6550 2 32.78 $ 5, $ 68,175.54 681.29 $ 3 34.41 $ 5, $ 71,576.08 964.67 $
4 36.13 $ 6, $ 75,158.18 263.18 $
5 37.94 $ 6, $ 78,921.87 576.82 $
6 39.84 $ 6, $ 82,867.96 905.66 $
7 41.83 $ 7, $ 87,011.35 250.95 $
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 2, 2022
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6161 MANAGEMENT ANALYST TRAINEE 1 25.92 $ 4, $ 53,908.12 492.34 $ 6160 2 27.21 $ 4, $ 56,604.34 717.03 $ 3 28.57 $ 4, $ 59,428.93 952.41 $
4 30.00 $ 5, $ 62,397.96 199.83 $
5 31.50 $ 5, $ 65,511.43 459.29 $
6 33.07 $ 5, $ 68,787.00 732.25 $
7 34.72 $ 6, $ 72,226.35 018.86 $
6356 PARKS AND BUILDING SUPERINTENDENT 1 36.13 $ 6, $ 75,155.23 262.94 $ 2 37.94 $ 6, $ 78,913.00 576.08 $
3 39.84 $ 6, $ 82,858.65 904.89 $
4 41.83 $ 7, $ 87,001.58 250.13 $
5 43.92 $ 7, $ 91,351.66 612.64 $
6 46.12 $ 7, $ 95,919.24 993.27 $
7 48.42 $ 8, $ 100, 392.93 $ 715.20 6230 PARKS AND RECREATION MANAGER 1 46.53 $ 8, $ 96,780.16 065.01 $ 2 48.86 $ 8, $ 101, 468.26 $ 619.16 3 51.30 $ 8, $ 106, 891.68 $ 700.12 4 53.86 $ 9, $ 112, 336.26 $ 035.12 5 56.56 $ 9, $ 117, 803.07 $ 636.89 6 59.38 $ 10, $ 123,518.74 293.23 $
7 62.35 $ 10, $ 129,694.67 807.89 $
6105 PARKS AND RECREATION SUPERVISOR 1 36.13 $ 6, $ 75,155.23 262.94 $ 2 37.93 $ 6, $ 78,895.99 574.67 $
3 39.83 $ 6, $ 82,844.56 903.71 $
4 41.82 $ 7, $ 86,982.06 248.50 $
5 43.92 $ 7, $ 91,346.30 612.19 $
6 46.11 $ 7, $ 95,913.61 992.80 $
7 48.42 $ 8, $ 100, 392.44 $ 709.29 6190 PARKS MAINTENANCE SUPERVISOR 1 36.13 $ 6, $ 75,155.23 262.94 $ 2 37.93 $ 6, $ 78,895.99 574.67 $
3 39.83 $ 6, $ 82,844.56 903.71 $
4 41.82 $ 7, $ 86,982.06 248.50 $
5 43.92 $ 7, $ 91,346.30 612.19 $
6 46.11 $ 7, $ 95,913.61 992.80 $
7 48.42 $ 8, $ 100, 392.44 $ 709.29 6055 PAYROLL TECHNICIAN 1 26.67 $ 4, $ 55,474.49 622.87 $ 2 28.00 $ 4, $ 58,248.17 854.01 $
3 29.40 $ 5, $ 61,160.54 096.71 $
4 30.87 $ 5, $ 64,218.68 351.56 $
5 32.42 $ 5, $ 67,429.51 619.13 $
6 34.04 $ 5, $ 70,800.99 900.08 $
7 35.74 $ 6, $ 74,341.04 195.09 $
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 2, 2022
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6120 PERMIT TECHNICIAN 1 24.64 $ 4, $ 51,243.78 270.32 $ 2 25.87 $ 4, $ 53,805.98 483.83 $
3 27.16 $ 4, $ 56,496.28 708.02 $
4 28.52 $ 4, $ 59,321.09 943.42 $
5 29.95 $ 5, $ 62,287.15 190.60 $
6 31.44 $ 5, $ 65,401.51 450.13 $
7 33.02 $ 5, $ 68,671.58 722.63 $
6481 PLANNING MANAGER 1 47.93 $ 8, $ 99,691.74 307.64 $ 2 50.33 $ 8, $ 104, 723.03 $ 676.33 3 52.84 $ 9, $ 109, 159.18 $ 910.14 4 55.48 $ 9, $ 115, 617.14 $ 405.66 5 58.26 $ 10, $ 121,175.94 097.99 $
6 61.17 $ 10, $ 127,234.74 602.89 $
7 64.23 $ 11, $ 133,596.47 133.04 $
6233 PUBLIC WORKS MANAGER 1 47.93 $ 8, $ 99,691.74 307.64 $ 2 50.33 $ 8, $ 104, 723.03 $ 676.33 3 52.84 $ 9, $ 109, 159.18 $ 910.14 4 55.48 $ 9, $ 115, 617.14 $ 405.66 5 58.26 $ 10, $ 121,175.94 097.99 $
6 61.17 $ 10, $ 127,234.74 602.89 $
7 64.23 $ 11, $ 133,596.47 133.04 $
6035 RECORDS TECHNICIAN 1 24.14 $ 4, $ 50,216.96 184.75 $ 2 25.35 $ 4, $ 52,727.63 393.97 $
3 26.61 $ 4, $ 55,356.66 613.06 $
4 27.94 $ 4, $ 58,120.17 843.35 $
5 29.34 $ 5, $ 61,035.37 086.28 $
6 30.81 $ 5, $ 64,087.14 340.59 $
7 32.35 $ 5, $ 67,291.49 607.62 $
6231 RECREATION & LIBRARY SERVICES MANAGER 1 46.53 $ 8, $ 96,780.16 065.01 $ 2 48.86 $ 8, $ 101, 468.26 $ 619.16 3 51.30 $ 8, $ 106, 891.68 $ 700.12 4 53.86 $ 9, $ 112, 336.26 $ 035.12 5 56.56 $ 9, $ 117, 803.07 $ 636.89 6 59.38 $ 10, $ 123,518.74 293.23 $
7 62.35 $ 10, $ 129,694.67 807.89 $
6310 SAFETY COORDINATOR 1 37.35 $ 6, $ 77,683.82 473.65 $ 2 39.21 $ 6, $ 81,563.05 796.92 $
3 41.17 $ 7, $ 85,640.38 136.70 $
4 43.24 $ 7, $ 89,932.30 494.36 $
5 45.40 $ 7, $ 94,422.33 868.53 $
6 47.67 $ 8, $ 99,143.44 261.95 $
7 50.05 $ 8, $ 104, 675.05 $ 100.61
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 2, 2022
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6280 SENIOR ACCOUNTANT 1 32.19 $ 5, $ 66,954.00 579.50 $ 2 33.80 $ 5, $ 70,301.65 858.47 $
3 35.49 $ 6, $ 73,816.81 151.40 $
4 37.26 $ 6, $ 77,507.58 458.96 $
5 39.13 $ 6, $ 81,383.01 781.92 $
6 41.08 $ 7, $ 85,452.15 121.01 $
7 43.14 $ 7, $ 89,724.76 477.06 $
6090 SENIOR ADMINISTRATIVE TECHNICIAN 1 25.40 $ 4, $ 52,832.85 402.74 $ 2 26.67 $ 4, $ 55,480.92 623.41 $
3 28.01 $ 4, $ 58,257.36 854.78 $
4 29.40 $ 5, $ 61,162.20 096.85 $
5 30.88 $ 5, $ 64,227.54 352.30 $
6 32.42 $ 5, $ 67,438.92 619.91 $
7 34.04 $ 5, $ 70,810.87 900.91 $
6255 SENIOR HOUSING/CDBG ECONOMIC 1 47.46 $ 8, $ 98,716.54 226.38 $ DEVELOPMENT MANAGER 2 49.83 $ 8, $ 103, 636.96 $ 643.52 3 52.32 $ 9, $ 108, 068.94 $ 827.33 4 54.94 $ 9, $ 114, 522.32 $ 267.88 5 57.68 $ 9, $ 119, 998.44 $ 981.28 6 60.57 $ 10, $ 125,980.34 498.36 $
7 63.60 $ 11, $ 132,279.35 023.28 $
6325 SENIOR HUMAN RESOURCES ANALYST 1 37.35 $ 6, $ 77,683.82 473.65 $ 2 39.21 $ 6, $ 81,563.05 796.92 $
3 41.17 $ 7, $ 85,640.38 136.70 $
4 43.24 $ 7, $ 89,932.30 494.36 $
5 45.40 $ 7, $ 94,422.33 868.53 $
6 47.67 $ 8, $ 99,143.44 261.95 $
7 50.05 $ 8, $ 104, 675.05 $ 100.61 6300 SENIOR MANAGEMENT ANALYST 1 37.35 $ 6, $ 77,683.82 473.65 $ 6301 2 39.21 $ 6, $ 81,563.05 796.92 $ 3 41.17 $ 7, $ 85,640.38 136.70 $
4 43.24 $ 7, $ 89,932.30 494.36 $
5 45.40 $ 7, $ 94,422.33 868.53 $
6 47.67 $ 8, $ 99,143.44 261.95 $
7 50.05 $ 8, $ 104, 675.05 $ 100.61 6305 SENIOR PLANNER 1 38.03 $ 6, $ 79,104.83 592.07 $ 2 39.94 $ 6, $ 83,068.90 922.41 $
3 41.94 $ 7, $ 87,225.55 268.80 $
4 44.03 $ 7, $ 91,574.81 631.23 $
5 46.23 $ 8, $ 96,164.76 013.73 $
6 48.54 $ 8, $ 100, 414.42 $ 972.99 7 50.97 $ 8, $ 106, 835.14 $ 021.64
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 2, 2022
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6330 STREET MAINTENANCE SUPERVISOR 1 33.70 $ 5, $ 70,099.24 841.60 $ 2 35.39 $ 6, $ 73,604.19 133.68 $
3 37.16 $ 6, $ 77,284.41 440.37 $
4 39.01 $ 6, $ 81,148.62 762.38 $
5 40.96 $ 7, $ 85,206.05 100.50 $
6 43.01 $ 7, $ 89,466.36 455.53 $
7 45.16 $ 7, $ 93,939.68 828.31 $
6354 STREETS AND SEWER SUPERINTENDENT 1 45.68 $ 7, $ 95,023.24 918.60 $ 2 47.97 $ 8, $ 99,774.40 314.53 $
3 50.37 $ 8, $ 104, 730.26 $ 763.12 4 52.89 $ 9, $ 110, 166.77 $ 001.28 5 55.53 $ 9, $ 115, 625.11 $ 501.34 6 58.31 $ 10, $ 121,276.41 106.37 $
7 61.22 $ 10, $ 127,340.23 611.69 $
6351 WATER DISTRIBUTION SUPERVISOR 1 $ 6, 38.97 $ 81, 754.24 $ 050.87 2 $ 7, 40.92 $ 85, 091.95 $ 103.41 3 $ 7, 42.96 $ 89, 446.55 $ 358.57 4 $ 7, 45.11 $ 93, 818.88 $ 826.51 5 $ 8, 47.36 $ 98, 209.82 $ 517.83 6 $ 8, 49.73 $ 103, 620.31 $ 443.73 7 $ 9, 52.22 $ 108, 051.33 $ 615.91 6352 WATER SYSTEMS SUPERVISOR 1 $ 6, 35.20 $ 73, 102.05 $ 224.61 2 $ 6, 36.96 $ 76, 407.15 $ 885.84 3 $ 6, 38.81 $ 80, 727.51 $ 730.13 4 $ 7, 40.75 $ 84, 063.89 $ 766.65 5 $ 7, 42.79 $ 89, 417.08 $ 004.98 6 $ 7, 44.93 $ 93, 787.94 $ 455.24 7 $ 8, 47.18 $ 98, 177.33 $ 127.99 6353 WATER UTILITY SUPERINTENDENT 1 $ 8, 48.10 $ 100, 336.84 $ 042.05 2 $ 8, 50.50 $ 105, 753.68 $ 044.16 3 $ 9, 53.03 $ 110, 191.36 $ 296.37 4 $ 9, 55.68 $ 115, 650.93 $ 811.19 5 $ 10, 58.46 $ 121,601.75 133.48 $
6 $ 10, 61.39 $ 127,681.83 640.15 $
7 $ 11, 64.45 $ 134,065.92 172.16 $
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 1, 2023
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6410 ACCOUNTANT 1 29.04 $ 5, $ 60,404.70 033.73 $ 2 30.50 $ 5, $ 63,431.51 285.96 $
3 32.02 $ 5, $ 66,606.39 550.53 $
4 33.62 $ 5, $ 69,929.30 827.44 $
5 35.30 $ 6, $ 73,433.17 119.43 $
6 37.07 $ 6, $ 77,104.83 425.40 $
7 38.92 $ 6, $ 80,960.07 746.67 $
6270 ACCOUNTING SUPERVISOR 1 38.93 $ 6, $ 80,981.00 748.42 $ 2 40.88 $ 7, $ 85,030.04 085.84 $
3 42.92 $ 7, $ 89,281.55 440.13 $
4 45.07 $ 7, $ 93,745.63 812.14 $
5 47.32 $ 8, $ 98,432.92 202.74 $
6 49.69 $ 8, $ 103, 612.88 $ 354.57 7 52.17 $ 9, $ 108, 043.52 $ 522.29 6020 ADMINISTRATIVE TECHNICIAN 1 23.57 $ 4, $ 49,021.24 085.10 $ 6543 2 24.75 $ 4, $ 51,472.29 289.36 $ 3 25.98 $ 4, $ 54,038.51 503.21 $
4 27.28 $ 4, $ 56,736.31 728.03 $
5 28.65 $ 4, $ 59,582.20 965.18 $
6 30.08 $ 5, $ 62,561.30 213.44 $
7 31.58 $ 5, $ 65,689.37 474.11 $
6460 BUILDING OFFICIAL 1 44.04 $ 7, $ 91,605.32 633.78 $ 2 46.25 $ 8, $ 96,190.67 015.89 $
3 48.56 $ 8, $ 100, 416.33 $ 995.97 4 50.98 $ 8, $ 106, 836.51 $ 038.17 5 53.53 $ 9, $ 111, 279.26 $ 351.07 6 56.21 $ 9, $ 116, 743.22 $ 918.62 7 59.02 $ 10, $ 122,764.55 230.38 $
8025 CHIEF DEPUTY CITY CLERK 1 $ 8, 48.52 $ 100, 410.80 $ 929.55 8525 2 $ 8, 50.95 $ 105, 831.34 $ 976.03 3 $ 9, 53.50 $ 111, 272.90 $ 274.83 4 $ 9, 56.17 $ 116, 736.55 $ 838.57 5 $ 10, 58.98 $ 122,680.50 223.38 $
6 $ 10, 61.93 $ 128,814.53 734.54 $
7 $ 11, 65.03 $ 135,255.26 271.27 $
6470 CITY ENGINEER 1 57.76 $ 10, $ 120,148.90 012.41 $ 2 60.65 $ 10, $ 126,156.36 513.03 $
3 63.68 $ 11, $ 132,464.18 038.68 $
4 66.87 $ 11, $ 139,087.38 590.62 $
5 70.21 $ 12, $ 146,041.75 170.15 $
6 73.72 $ 12, $ 153,343.84 778.65 $
7 77.41 $ 13, $ 161,011.03 417.59 $
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 1, 2023
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6040 DEPUTY CITY CLERK 1 28.83 $ 4, $ 59,964.78 997.07 $ 2 30.27 $ 5, $ 62,959.64 246.64 $
3 31.78 $ 5, $ 66,106.76 508.90 $
4 33.37 $ 5, $ 69,406.19 783.85 $
5 35.04 $ 6, $ 72,874.79 072.90 $
6 36.79 $ 6, $ 76,518.53 376.54 $
7 38.63 $ 6, $ 80,344.46 695.37 $
6461 DEPUTY DIRECTOR OF COMMUNITY 1 57.76 $ 10, $ 120,148.90 012.41 $ DEVELOPMENT & BUILDING OFFICIAL 2 60.65 $ 10, $ 126,156.36 513.03 $ 3 63.68 $ 11, $ 132,464.18 038.68 $
4 66.87 $ 11, $ 139,087.38 590.62 $
5 70.21 $ 12, $ 146,041.75 170.15 $
6 73.72 $ 12, $ 153,343.84 778.65 $
7 77.41 $ 13, $ 161,011.03 417.59 $
6135 ENVIRONMENTAL SERVICES ANALYST 1 34.87 $ 6, $ 72,537.02 044.75 $ 2 36.62 $ 6, $ 76,163.87 346.99 $
3 38.45 $ 6, $ 79,972.07 664.34 $
4 40.37 $ 6, $ 83,970.67 997.56 $
5 42.40 $ 7, $ 88,195.33 349.61 $
6 44.52 $ 7, $ 92,605.09 717.09 $
7 46.75 $ 8, $ 97,235.35 102.95 $
6132 ENVIRONMENTAL SERVICES 1 42.25 $ 7, $ 87,882.91 323.58 $ AND TRANSPORTATION MANAGER 2 44.36 $ 7, $ 92,265.21 688.77 $ 3 46.58 $ 8, $ 96,884.40 073.70 $
4 48.91 $ 8, $ 101, 476.96 $ 723.54 5 51.35 $ 8, $ 106, 901.37 $ 816.48 6 53.92 $ 9, $ 112, 346.44 $ 157.30 7 56.62 $ 9, $ 117, 813.76 $ 765.17 6140 EQUIPMENT MAINTENANCE 1 32.81 $ 5, $ 68,251.38 687.62 $ SUPERVISOR 2 34.46 $ 5, $ 71,673.00 972.75 $ 3 36.18 $ 6, $ 75,259.13 271.59 $
4 37.99 $ 6, $ 79,009.73 584.14 $
5 39.89 $ 6, $ 82,974.21 914.52 $
6 41.89 $ 7, $ 87,122.92 260.24 $
7 43.98 $ 7, $ 91,479.07 623.26 $
6027 EXECUTIVE ASSISTANT TO 1 28.76 $ 4, $ 59,828.94 985.75 $ THE CITY MANAGER 2 30.20 $ 5, $ 62,822.86 235.24 $ 3 31.71 $ 5, $ 65,964.83 497.07 $
4 33.30 $ 5, $ 69,254.83 771.24 $
5 34.96 $ 6, $ 72,725.81 060.48 $
6 36.71 $ 6, $ 76,362.10 363.51 $
7 38.55 $ 6, $ 80,180.20 681.68 $
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 1, 2023
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6028 EXECUTIVE ASSISTANT TO 1 28.76 $ 4, $ 59,828.94 985.75 $ THE POLICE CHIEF 2 30.20 $ 5, $ 62,822.86 235.24 $ 3 31.71 $ 5, $ 65,964.83 497.07 $
4 33.30 $ 5, $ 69,254.83 771.24 $
5 34.96 $ 6, $ 72,725.81 060.48 $
6 36.71 $ 6, $ 76,362.10 363.51 $
7 38.55 $ 6, $ 80,180.20 681.68 $
6070 FINANCE MANAGER 1 53.28 $ 9, $ 110, 235.25 $ 822.95 2 55.94 $ 9, $ 116, 696.24 $ 354.86 3 58.74 $ 10, $ 122,171.79 180.98 $
4 61.68 $ 10, $ 128,290.42 690.87 $
5 64.76 $ 11, $ 134,694.03 224.50 $
6 67.99 $ 11, $ 141,428.73 785.73 $
7 71.39 $ 12, $ 148,500.17 375.01 $
6124 GIS ANALYST 1 35.54 $ 6, $ 73,919.97 160.00 $ 2 37.32 $ 6, $ 77,633.71 469.48 $
3 39.19 $ 6, $ 81,513.02 792.75 $
4 41.14 $ 7, $ 85,581.58 131.80 $
5 43.20 $ 7, $ 89,863.03 488.59 $
6 45.36 $ 7, $ 94,356.19 863.02 $
7 47.63 $ 8, $ 99,074.00 256.17 $
6315 HUMAN RESOURCES ANALYST 1 31.99 $ 5, $ 66,546.70 545.56 $ 2 33.60 $ 5, $ 69,879.93 823.33 $
3 35.27 $ 6, $ 73,365.48 113.79 $
4 37.04 $ 6, $ 77,037.14 419.76 $
5 38.89 $ 6, $ 80,894.91 741.24 $
6 40.84 $ 7, $ 84,939.66 078.30 $
7 42.88 $ 7, $ 89,186.64 432.22 $
6320 HUMAN RESOURCES MANAGER 1 53.28 $ 9, $ 110, 235.25 $ 822.95 2 55.94 $ 9, $ 116, 696.24 $ 354.86 3 58.74 $ 10, $ 122,171.79 180.98 $
4 61.68 $ 10, $ 128,290.42 690.87 $
5 64.76 $ 11, $ 134,694.03 224.50 $
6 67.99 $ 11, $ 141,428.73 785.73 $
7 71.39 $ 12, $ 148,500.17 375.01 $
6185 INFORMATION TECHNOLOGY 1 57.76 $ 10, $ 120,148.90 012.41 $ SERVICES MANAGER 2 60.65 $ 10, $ 126,156.36 513.03 $ 3 63.68 $ 11, $ 132,464.18 038.68 $
4 66.87 $ 11, $ 139,087.38 590.62 $
5 70.21 $ 12, $ 146,041.75 170.15 $
6 73.72 $ 12, $ 153,343.84 778.65 $
7 77.41 $ 13, $ 161,011.03 417.59 $
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 1, 2023
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6148 LIBRARIAN I 1 30.99 $ 5, $ 64,452.00 371.00 $ 2 32.54 $ 5, $ 67,674.60 639.55 $
3 34.16 $ 5, $ 71,058.33 921.53 $
4 35.87 $ 6, $ 74,611.25 217.60 $
5 37.66 $ 6, $ 78,341.81 528.48 $
6 39.55 $ 6, $ 82,258.90 854.91 $
7 41.52 $ 7, $ 86,371.84 197.65 $
6149 LIBRARIAN II 1 33.39 $ 5, $ 69,456.26 788.02 $ 2 35.06 $ 6, $ 72,929.07 077.42 $
3 36.82 $ 6, $ 76,575.52 381.29 $
4 38.66 $ 6, $ 80,404.30 700.36 $
5 40.59 $ 7, $ 84,424.51 035.38 $
6 42.62 $ 7, $ 88,645.74 387.14 $
7 44.75 $ 7, $ 93,078.02 756.50 $
6147 LIBRARY MANAGER 1 47.69 $ 8, $ 99,199.66 266.64 $ 2 50.08 $ 8, $ 104, 679.97 $ 159.64 3 52.58 $ 9, $ 109, 113.97 $ 367.63 4 55.21 $ 9, $ 114, 569.67 $ 836.00 5 57.97 $ 10, $ 120,577.81 048.15 $
6 60.87 $ 10, $ 126,606.71 550.56 $
7 63.91 $ 11, $ 132,937.04 078.09 $
6146 LIBRARY SERVICES SUPERVISOR 1 37.04 $ 6, $ 77,034.12 419.51 $ 2 38.88 $ 6, $ 80,868.39 739.03 $
3 40.82 $ 7, $ 84,915.68 076.31 $
4 42.86 $ 7, $ 89,156.61 429.72 $
5 45.01 $ 7, $ 93,629.95 802.50 $
6 47.27 $ 8, $ 98,311.45 192.62 $
7 49.63 $ 8, $ 103, 602.25 $ 227.03 6141 LITERACY PROGRAM COORDINATOR 1 32.79 $ 5, $ 68,204.85 683.74 $ 6142 2 34.43 $ 5, $ 71,605.79 967.15 $ 3 36.15 $ 6, $ 75,192.85 266.07 $
4 37.96 $ 6, $ 78,949.11 579.09 $
5 39.86 $ 6, $ 82,908.40 909.03 $
6 41.85 $ 7, $ 87,053.82 254.49 $
7 43.95 $ 7, $ 91,406.51 617.21 $
6150 MANAGEMENT ANALYST 1 31.99 $ 5, $ 66,546.70 545.56 $ 6550 2 33.60 $ 5, $ 69,879.93 823.33 $ 3 35.27 $ 6, $ 73,365.48 113.79 $
4 37.04 $ 6, $ 77,037.14 419.76 $
5 38.89 $ 6, $ 80,894.91 741.24 $
6 40.84 $ 7, $ 84,939.66 078.30 $
7 42.88 $ 7, $ 89,186.64 432.22 $
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 1, 2023
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6160 MANAGEMENT ANALYST TRAINEE 1 26.57 $ 4, $ 55,255.83 604.65 $ 2 27.89 $ 4, $ 58,019.45 834.95 $
3 29.29 $ 5, $ 60,914.65 076.22 $
4 30.75 $ 5, $ 63,957.91 329.83 $
5 32.28 $ 5, $ 67,149.21 595.77 $
6 33.90 $ 5, $ 70,506.68 875.56 $
7 35.59 $ 6, $ 74,032.01 169.33 $
6356 PARKS AND BUILDING SUPERINTENDENT 1 37.04 $ 6, $ 77,034.12 419.51 $ 2 38.89 $ 6, $ 80,885.82 740.49 $
3 40.83 $ 7, $ 84,930.11 077.51 $
4 42.87 $ 7, $ 89,176.62 431.38 $
5 45.02 $ 7, $ 93,635.45 802.95 $
6 47.27 $ 8, $ 98,317.22 193.10 $
7 49.63 $ 8, $ 103, 602.76 $ 233.08 6230 PARKS AND RECREATION MANAGER 1 47.69 $ 8, $ 99,199.66 266.64 $ 2 50.08 $ 8, $ 104, 679.97 $ 159.64 3 52.58 $ 9, $ 109, 113.97 $ 367.63 4 55.21 $ 9, $ 114, 569.67 $ 836.00 5 57.97 $ 10, $ 120,577.81 048.15 $
6 60.87 $ 10, $ 126,606.71 550.56 $
7 63.91 $ 11, $ 132,937.04 078.09 $
6105 PARKS AND RECREATION SUPERVISOR 1 37.04 $ 6, $ 77,034.12 419.51 $ 2 38.88 $ 6, $ 80,868.39 739.03 $
3 40.82 $ 7, $ 84,915.68 076.31 $
4 42.86 $ 7, $ 89,156.61 429.72 $
5 45.01 $ 7, $ 93,629.95 802.50 $
6 47.27 $ 8, $ 98,311.45 192.62 $
7 49.63 $ 8, $ 103, 602.25 $ 227.03 6190 PARKS MAINTENANCE SUPERVISOR 1 37.04 $ 6, $ 77,034.12 419.51 $ 2 38.88 $ 6, $ 80,868.39 739.03 $
3 40.82 $ 7, $ 84,915.68 076.31 $
4 42.86 $ 7, $ 89,156.61 429.72 $
5 45.01 $ 7, $ 93,629.95 802.50 $
6 47.27 $ 8, $ 98,311.45 192.62 $
7 49.63 $ 8, $ 103, 602.25 $ 227.03 6055 PAYROLL TECHNICIAN 1 27.34 $ 4, $ 56,861.35 738.45 $ 2 28.70 $ 4, $ 59,704.38 975.36 $
3 30.14 $ 5, $ 62,689.55 224.13 $
4 31.65 $ 5, $ 65,824.14 485.35 $
5 33.23 $ 5, $ 69,115.25 759.60 $
6 34.89 $ 6, $ 72,571.01 047.58 $
7 36.63 $ 6, $ 76,199.56 349.96 $
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 1, 2023
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6120 PERMIT TECHNICIAN 1 25.25 $ 4, $ 52,524.88 377.07 $ 2 26.51 $ 4, $ 55,151.13 595.93 $
3 27.84 $ 4, $ 57,908.69 825.72 $
4 29.23 $ 5, $ 60,804.12 067.01 $
5 30.69 $ 5, $ 63,844.33 320.36 $
6 32.23 $ 5, $ 67,036.54 586.38 $
7 33.84 $ 5, $ 70,388.37 865.70 $
6481 PLANNING MANAGER 1 49.13 $ 8, $ 102, 515.34 $ 184.03 2 51.58 $ 8, $ 107, 941.10 $ 293.24 3 54.16 $ 9, $ 112, 388.16 $ 657.90 4 56.87 $ 9, $ 118, 857.57 $ 290.80 5 59.71 $ 10, $ 124,205.34 350.44 $
6 62.70 $ 10, $ 130,415.61 867.97 $
7 65.83 $ 11, $ 136,936.39 411.37 $
6233 PUBLIC WORKS MANAGER 1 49.13 $ 8, $ 102, 515.34 $ 184.03 2 51.58 $ 8, $ 107, 941.10 $ 293.24 3 54.16 $ 9, $ 112, 388.16 $ 657.90 4 56.87 $ 9, $ 118, 857.57 $ 290.80 5 59.71 $ 10, $ 124,205.34 350.44 $
6 62.70 $ 10, $ 130,415.61 867.97 $
7 65.83 $ 11, $ 136,936.39 411.37 $
6035 RECORDS TECHNICIAN 1 24.75 $ 4, $ 51,472.39 289.37 $ 2 25.98 $ 4, $ 54,045.82 503.82 $
3 27.28 $ 4, $ 56,740.58 728.38 $
4 28.64 $ 4, $ 59,573.18 964.43 $
5 30.08 $ 5, $ 62,561.25 213.44 $
6 31.58 $ 5, $ 65,689.31 474.11 $
7 33.16 $ 5, $ 68,973.78 747.81 $
6231 RECREATION & LIBRARY SERVICES MANAGER 1 47.69 $ 8, $ 99,199.66 266.64 $ 2 50.08 $ 8, $ 104, 679.97 $ 159.64 3 52.58 $ 9, $ 109, 113.97 $ 367.63 4 55.21 $ 9, $ 114, 569.67 $ 836.00 5 57.97 $ 10, $ 120,577.81 048.15 $
6 60.87 $ 10, $ 126,606.71 550.56 $
7 63.91 $ 11, $ 132,937.04 078.09 $
6310 SAFETY COORDINATOR 1 38.28 $ 6, $ 79,625.91 635.49 $ 2 40.19 $ 6, $ 83,602.13 966.84 $
3 42.20 $ 7, $ 87,781.39 315.12 $
4 44.32 $ 7, $ 92,180.61 681.72 $
5 46.53 $ 8, $ 96,782.88 065.24 $
6 48.86 $ 8, $ 101, 468.50 $ 622.03 7 51.30 $ 8, $ 106, 891.93 $ 703.13
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 1, 2023
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6280 SENIOR ACCOUNTANT 1 32.99 $ 5, $ 68,627.85 718.99 $ 2 34.64 $ 6, $ 72,059.19 004.93 $
3 36.38 $ 6, $ 75,662.23 305.19 $
4 38.19 $ 6, $ 79,445.27 620.44 $
5 40.10 $ 6, $ 83,417.58 951.47 $
6 42.11 $ 7, $ 87,588.46 299.04 $
7 44.22 $ 7, $ 91,967.88 663.99 $
6090 SENIOR ADMINISTRATIVE TECHNICIAN 1 26.04 $ 4, $ 54,153.67 512.81 $ 2 27.34 $ 4, $ 56,867.94 739.00 $
3 28.71 $ 4, $ 59,713.80 976.15 $
4 30.14 $ 5, $ 62,691.25 224.27 $
5 31.65 $ 5, $ 65,833.23 486.10 $
6 33.23 $ 5, $ 69,124.90 760.41 $
7 34.89 $ 6, $ 72,581.14 048.43 $
6255 SENIOR HOUSING/CDBG ECONOMIC 1 48.65 $ 8, $ 101, 432.04 $ 184.45 DEVELOPMENT MANAGER 2 51.07 $ 8, $ 106, 852.88 $ 234.61 3 53.63 $ 9, $ 111, 295.67 $ 548.01 4 56.31 $ 9, $ 117, 760.38 $ 124.58 5 59.13 $ 10, $ 122,980.81 248.40 $
6 62.08 $ 10, $ 129,129.84 760.82 $
7 65.19 $ 11, $ 135,586.34 298.86 $
6325 SENIOR HUMAN RESOURCES ANALYST 1 38.28 $ 6, $ 79,625.91 635.49 $ 2 40.19 $ 6, $ 83,602.13 966.84 $
3 42.20 $ 7, $ 87,781.39 315.12 $
4 44.32 $ 7, $ 92,180.61 681.72 $
5 46.53 $ 8, $ 96,782.88 065.24 $
6 48.86 $ 8, $ 101, 468.50 $ 622.03 7 51.30 $ 8, $ 106, 891.93 $ 703.13 6300 SENIOR MANAGEMENT ANALYST 1 38.28 $ 6, $ 79,625.91 635.49 $ 6301 2 40.19 $ 6, $ 83,602.13 966.84 $ 3 42.20 $ 7, $ 87,781.39 315.12 $
4 44.32 $ 7, $ 92,180.61 681.72 $
5 46.53 $ 8, $ 96,782.88 065.24 $
6 48.86 $ 8, $ 101, 468.50 $ 622.03 7 51.30 $ 8, $ 106, 891.93 $ 703.13 6305 SENIOR PLANNER 1 38.98 $ 6, $ 81,082.45 756.87 $ 2 40.94 $ 7, $ 85,145.62 095.47 $
3 42.98 $ 7, $ 89,406.19 450.52 $
4 45.13 $ 7, $ 93,864.18 822.02 $
5 47.39 $ 8, $ 98,568.87 214.07 $
6 49.76 $ 8, $ 103, 624.78 $ 497.31 7 52.25 $ 9, $ 108, 056.01 $ 672.18
CITY OF COVINA
MID‐MANAGEMENT, SUPERVISORY AND PROFESSIONAL, AND
CONFIDENTIAL AND TECHNICAL EMPLOYEES
SALARY SCHEDULE EFFECTIVE JULY 1, 2023
CODE DESCRIPTION STEP HOURLY MONTHLY ANNUAL
6330 STREET MAINTENANCE SUPERVISOR 1 34.54 $ 5, $ 71,851.72 987.64 $ 2 36.27 $ 6, $ 75,444.30 287.02 $
3 38.08 $ 6, $ 79,216.52 601.38 $
4 39.99 $ 6, $ 83,177.33 931.44 $
5 41.99 $ 7, $ 87,336.21 278.02 $
6 44.09 $ 7, $ 91,703.02 641.92 $
7 46.29 $ 8, $ 96,288.17 024.01 $
6354 STREETS AND SEWER SUPERINTENDENT 1 46.83 $ 8, $ 97,398.82 116.57 $ 2 49.17 $ 8, $ 102, 522.40 $ 268.76 3 51.63 $ 8, $ 107, 948.52 $ 382.20 4 54.21 $ 9, $ 112, 395.94 $ 751.31 5 56.92 $ 9, $ 118, 865.74 $ 388.88 6 59.76 $ 10, $ 124,308.32 359.03 $
7 62.75 $ 10, $ 130,523.74 876.98 $
6351 WATER DISTRIBUTION SUPERVISOR 1 $ 6, 39.94 $ 83, 923.10 $ 077.14 2 $ 7, 41.94 $ 87, 269.25 $ 230.99 3 $ 7, 44.03 $ 91, 632.71 $ 592.54 4 $ 8, 46.24 $ 96, 014.35 $ 172.17 5 $ 8, 48.55 $ 100, 415.06 $ 980.78 6 $ 8, 50.98 $ 106, 835.82 $ 029.82 7 $ 9, 53.52 $ 111, 277.61 $ 331.31 6352 WATER SYSTEMS SUPERVISOR 1 $ 6, 36.08 $ 75, 254.60 $ 055.23 2 $ 6, 37.89 $ 78, 567.33 $ 807.99 3 $ 6, 39.78 $ 82, 895.70 $ 748.39 4 $ 7, 41.77 $ 86, 240.48 $ 885.82 5 $ 7, 43.86 $ 91, 602.51 $ 230.11 6 $ 7, 46.05 $ 95, 982.63 $ 791.62 7 $ 8, 48.36 $ 100, 381.77 $ 581.19 6353 WATER UTILITY SUPERINTENDENT 1 $ 8, 49.30 $ 102, 545.26 $ 543.11 2 $ 8, 51.76 $ 107, 972.52 $ 670.26 3 $ 9, 54.35 $ 113, 421.15 $ 053.78 4 $ 9, 57.07 $ 118, 892.21 $ 706.46 5 $ 10, 59.92 $ 124,641.79 386.82 $
6 $ 10, 62.92 $ 130,873.87 906.16 $
7 $ 11, 66.07 $ 137,417.57 451.46 $
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 10
Meeting: CC Regular Meeting - Dec 06 2022
Title: Award of Contract for Landscape and General Outside Maintenance Services for CityOwned Sites Presented By: Andy Bullington, Director of Public Works Recommendation: Authorize the City Manager to execute a Professional Services Agreement with Far East Landscape and Maintenance, Inc. for Landscape and General Outside Maintenance Services for City-Owned Sites, in an amount not-to-exceed $743,523 for the three-year period of January 3, 2023, through December 31, 2025, with the option for two additional one-year terms.
EXECUTIVE SUMMARY:
In 2018, the Department of Public Works entered into a contract with Merchants Landscape Services, Inc. for general maintenance of its outside facilities. The contract includes maintenance for approximately 45 outside facilities including parks, street medians, and City facilities. The contract is set to expire in December 2022, and in anticipation, a formal bid process was administered in order to secure a new contract. As a result of the bid process, a Professional Services Agreement (PSA) is recommended with Far East Landscape and Maintenance, Inc. The proposed contract will be for three years beginning January 3, 2023, for an amount not-to-exceed $743,523, with the option for two additional one-year terms.
BACKGROUND:
The City operates a wide network of parks, water utility facilities, parking areas, parkways, and street medians that require ongoing maintenance service. There are approximately 45 such locations, with maintenance areas ranging between 300 square feet and 750,000 square feet, requiring varying levels of service.
Merchants Landscape Services, Inc. was awarded a contract in January 2018 for landscape and general maintenance services. The work performed by the contractor is overseen by the Department of Public Works.
The work generally consists of parks maintenance, litter removal in hardscape areas, and the general maintenance of turf and landscaped areas. The objective is to achieve a consistently desirable appearance and hazard-free environment for all City-owned sites.
The City’s contract with Merchants Landscape Services, Inc. will expire on December 31, 2022. A formal bid process was therefore completed, resulting in the lowest responsive and responsible bidder being Far East Landscape and Maintenance, Inc. As proposed, the new maintenance contractor will begin work on January 3, 2023.
DISCUSSION:
On October 19, 2022, the Department of Public Works issued a formal Notice Inviting Bids (NIB) to identify the lowest responsive and responsible bidder that will provide landscape and general outside maintenance services for City-owned sites. The Department of Public Works is seeking comprehensive maintenance services from a firm that has demonstrated qualifications performing comparable municipal services. The PSA will be for a three year period beginning January 3, 2023, with an option for two additional one-year terms.
The NIB was issued to a variety of professional firms via e-mail on October 19, 2022. The NIB was also posted to the City website, and published in the San Gabriel Valley Examiner on October 20, 2022 and October 27, 2022.
A mandatory pre-bid meeting was held on November 1, 2022, at which time nine firms were present. The City of Covina City Clerk’s Office received seven qualifying bids by the submittal deadline of November 16, 2022 at 3:00 pm.
After a review of all submitted bids, Far East Landscape and Maintenance, Inc. was found to be the lowest responsive and responsible bidder (Attachment A). A listing of all submitted bids is provided in the table below.
Bidder Bid Proposal
1. Far East Landscape and Maintenance Inc. $247,840.80
2. Parkwood Landscape Maintenance $265,148.08
3. Merchants Landscape Services, Inc. $294,000.00
4. Landscape West Management Services, Inc. $306,080.00
5. Complete Landscape Care, Inc. $377,750.00
6. Mariposa Landscapes, Inc. $399,336.00
7. Orozco Landscape Tree Co. $482,530.00
The Department of Public Works verified the qualifications of the lowest bidder through a review of the firm’s statement of qualifications, key personnel resumes, and professional reference checks. All information presented on behalf of Far East Landscape and Maintenance, Inc. was found highly favorable, and a PSA is therefore recommended (Attachment B).
Far East Landscape and Maintenance, Inc. has been in business since 1987. The firm is comprised of 65 employees and a modernized inventory of vehicles and landscaping equipment. The firm serves both municipal and non-municipal clients throughout Los Angeles, Orange, Ventura, and San Bernardino Counties. Notable current clients include LA County Parks and Recreation, Los Angeles MTA, LAUSD, and the City of Los Angeles. The company headquarters is located in Van Nuys, with four satellite yards throughout Los Angeles County. The firm maintains certifications as a small business enterprise (SBE), minority business enterprise (MBE), disadvantaged business enterprise (DBE), and local business enterprise (LBE).
The Department of Public Works will work in close collaboration with the incoming contractor to ensure a smooth transition and uninterrupted service. Importantly, the proposed contract offers the City the flexibility to adjust the contract scope of work should a maintenance location be added, removed, or altered.
FISCAL IMPACT:
The fiscal impact associated with the proposed PSA with Far East Landscape and Maintenance, Inc. for Landscape and General Outside Maintenance Services for City-Owned Sites is $247,840.80 for each year of the initial threeyear contract term. The City’s cost will remain fixed for three years, without a Consumer Price Index (CPI) adjustment, resulting in financial benefit and ease of budgeting. The two additional one-year terms (optional) will be subject to a CPI adjustment. The FY 2023 Budget contains sufficient funding for the proposed contract, as summarized in the table below.
Maintenance Area Funding Source Account No.
Street Landscaping Districts - Landscape District 2720-2250-52320 Parks, City Hall, Sports Field General Fund - Park Facilities 1010-2550-52320 Police Station General Fund - Police Admin 1010-1000-52320
Maintenance Area Funding Source Account No.
Metrolink Station and Structure Transportation - Prop A 2400-TO01-52320 Municipal Parking Lots Districts - Parking District 2700-2800-52320 Reservoirs, Pump Stations Water - Water Production 6010-5060-52320 Medians, Brush Clearance Areas General Fund - Streets 1010-2200-52320 Library General Fund - Library Services 1010-3900-52320 CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Not applicable.
ATTACHMENTS:
Attachment A - Bidder's Proposal
Attachment B - PSA with Far East Landscape and Maintenance, Inc.
Respectfully submitted,
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated January 3, 2023 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Far East Landscape and Maintenance, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide routine maintenance of landscape and hardscape areas associated with City owned sites.
B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.
C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.
The parties therefore agree as follows:
1. Term of Agreement. The term of this Agreement shall be from the Effective Date through December 31, 2025, unless sooner terminated as provided in Section 14 of this Agreement. The City may, upon mutual agreement, extend the contract for two (2) additional one year terms. In no event shall the contract be extended beyond December 31, 2027.
2. Compensation.
A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant a sum not to exceed Seven Hundred Forty Three Thousand, Five Hundred Twenty Three Dollars ($743,523) (the “maximum compensation”), for the initial three-year term, based on the Approved Fee Schedule, attached hereto as Exhibit A, unless additional payment is approved as provided in this Agreement. Any terms in Exhibit A, other than the payment rates and schedule of payment, are null and void.
For (optional) extension years, Calendar Year 2026 and Calendar Year 2027, rates may be adjusted on the anniversary date of the contract as a result of an increase in the Los Angeles-Orange-Riverside Counties Consumer Price Index (CPI) for the most recent twelvemonth period of September to September.
B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.
C. Additional Services. City shall not allow any claims for additional services performed by Consultant, unless the City Council and the Consultant Representative authorize the additional services in writing prior to Consultant’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City
Council shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.
3. Consultant’s Services.
A. Scope of Services. Consultant shall perform the services described in the Scope of Services, attached as Exhibit B. City may request, in writing, changes in the scope of services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.
B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Everardo Vallarta, Supervisor (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.
C. Time for Performance. Consultant shall commence the services on the Effective Date and shall perform all services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.
D. Standard of Performance. Consultant shall perform all services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.
E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All of the services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant shall determine the means, methods, and details by which Consultant’s personnel will perform the services under this Agreement. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the services and compliance with the customary professional standards.
F. Compliance with Laws. The Consultant shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.
4. Method of Payment.
A. Invoices. Consultant shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.
C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.
5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.
6. Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services
under this Agreement. Consultant shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Consultant’s personnel require to perform any of the services required by this Agreement. Consultant shall perform the services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of the services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services.
City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.
B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of the services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.
C. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section
6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.
7. PERS Compliance and Indemnification.
A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform the services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.
B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.
8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential. Consultant shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Consultant shall return all data to City upon the expiration or termination of this Agreement. Consultant’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.
9. Conflicts of Interest. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this Agreement, including the Political Reform Act (Gov.
Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section 9 into any subcontract that Consultant executes in connection with the performance of this Agreement.
10. Indemnification.
A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws.
City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.
B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited
by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.
D. Survival of Terms. Consultant’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.
11. Insurance.
A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Two Million Dollars ($2,000,000) per project or location.
If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Consultant has no employees while performing services under this Agreement, workers’ compensation policy is not required, but Consultant shall provide an executed declaration that it has no employees.
B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self insurance shall not be considered to comply with the insurance requirements under this Section 11.
C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.
D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Consultant and Consultant’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.
F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.
G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Consultant shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.
H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.
I. Evidence of Insurance. Prior to the performance of services under this Agreement, Consultant shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance
policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.
J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 10 of this Agreement.
K. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.
12. Mutual Cooperation.
A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the services required under this Agreement.
B. Consultant’s Cooperation. In the event any claim or action is brought against the City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.
13. Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three (3) years. Consultant shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.
14. Termination or Suspension of Agreement.
A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least seven (7) calendar days before the termination or suspension is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.
B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.
15. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that
such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.
16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:
If to City: If to Consultant:
Attn: Director of Public Works Attn: Everardo Vallarta
City of Covina Far East Landscape and Maintenance, Inc. 125 E. College Street PO Box 950351
Covina, California 91723 Mission Hills, CA 91395
17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.
Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.
18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.
19. No Third Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.
20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.
21. Exhibits. Exhibits A, and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.
22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.
23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following nonsubstantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) nonmonetary changes in the scope of work; and (d) termination of the Agreement.
24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.
25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.
26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.
27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.
28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.
29. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.
30. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]
The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.
City:
City of Covina,
a California municipal corporation
By:
Name: Chris Marcarello
Title: City Manager
ATTEST:
By:
Name: Fabian Velez
Title: Deputy City Clerk
APPROVED AS TO FORM:
By:
Name: Candice K. Lee
Title: City Attorney
Consultant:
Far East Landscape and Maintenance, Inc.
a California Corporation
By:
Name:
Title:
By:
Name:
Title:
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)
EXHIBIT A
APPROVED FEE SCHEDULE
18 EXHIBIT B
SCOPE OF SERVICES
19 CONTRACT OBJECTIVE
3.1 PROJECT SUMMARY
Upon completion of the selection process, a contract will be offered to the lowest responsive and responsible bidder that will provide comprehensive maintenance services for City parks, City facilities, and street medians owned by the City of Covina.
The properties contained in this contract include eight (8) public parks totaling approximately 50 acres; three (3) City facilities; eight (8) water utility facilities; five (7) landscape district zones; two (2) parking facilities; one (1) sports field; a network of street medians and traffic islands with an approximate sum of 303,000 square feet; and four (6) miscellaneous areas. For the duration of the contract, all properties are expected to remain well-maintained and aesthetically pleasing to the highest standard.
The Contractor shall furnish all necessary tools, equipment, supplies, chemicals, labor, supervision, management, and means of transportation, to provide maintenance services as described herein. Contract work will generally consist of litter and debris removal and general landscape maintenance. The City is seeking complete, continuous, and consistent maintenance of turf, hardscapes, groundcover, shrubs, tracks, and trails, as well as pesticide applications.
When working in roadways, the Contractor is expected to control the movement of equipment, personnel, and supplies between vehicles and the median and traffic islands. The Contractor shall implement all approved methods of lane closure and traffic control so as not to create any safety hazard or obstruction of vehicular traffic on the roadway. Required warning devices shall be used to warn approaching motorists of workers and equipment working on and around the medians and traffic islands. All workers operating in the public-right-of-way shall wear all required safety personal protective equipment (PPE) and safety vests.
During, and at the conclusion of the contract term, all plant material shall be healthy in appearance and in satisfactory growing condition. All sites shall be maintained per the frequencies and specifications requested by the City. Additional miscellaneous landscape maintenance work may be assigned on an as-needed basis at the discretion of the City. Such work shall be considered additional maintenance, or “Extra Work,” and shall be compensated in accordance with Section 3.15.
3.2 CONTRACT TERM
The term of the awarded contract will be three (3) years, with an option to renew for two (2) additional one-year terms, upon the City Council’s and the Contractor’s approval, subject to the City Council’s approval of the renewal rates, terms, and conditions.
20 3.3 PERSONNEL
3.3.1 CITY REPRESENTATIVE. The City shall designate an employee of the City as the City Representative who shall act on behalf of the City with respect to all aspects of this contract. The City shall designate the City Representative in writing within ten (10) calendar days after the execution of this contract and shall promptly notify the Contractor in writing if the City Representative is changed.
The administration of this contract is vested wholly in the City Representative. The City Representative shall have day-to-day authority to require the Contractor to comply with all provisions of this contract.
The City Representative does not have the authority to adjust the compensation, to amend the contract, to waive any provision of the contract, to approve invoices in excess of the contract amount, or to increase the contract non-to-exceed amount.
The Contractor shall provide the City Representative free and easy access to inspect and measure the manner and progress of the services at all times and to inspect the types and quantities of tools, equipment, chemicals, supplies, and all other materials used in the performance of the services. It is agreed that such inspection and measurement is not for the purpose of controlling or directing the services or employees of the Contractor, but to assure that all services meet the requirements of the contract.
The City Representative shall decide any and all questions which may arise as to conformance of and acceptability of tools, equipment, chemicals, supplies, and all other materials and methods and procedures used in the performance of the work with regard to the requirements include herein. The City Representative shall decide all questions that may arise as to the interpretation of the Contract Documents relative to the work and the fulfillment of the contract on the part of the Contractor.
The City Representative will determine the amount and quality of the several kinds of work performed and materials furnished that are to be paid for under this contract.
The City Representative may require the Contractor to make temporary changes in the assignment of routine work, tasks, and task frequencies if such changes do not affect the item prices contained in the Bid Cost Schedule of the bidder’s proposal. Such temporary changes shall not affect the amount of payment to the Contractor.
The City Representative may demand full conformance with the terms and conditions of the contract by the Contractor and the Contractor’s employees. The Contractor must respond to any complaints made or concerns expressed by the City Representative pertaining to its employees’ performance under the contract and to take appropriate action to remedy any such complaints or concerns regarding the Contractor’s employees in a timely manner. The City Representative may take appropriate corrective action up to and including removal of the
21 Contractor’s employees from a work area in the event that the Contractor Representative is not available to take the appropriate action him or herself until such time as the Contractor is available to, and does remedy the concern or complaint regarding the Contractor’s employee(s).
The City Representative may designate one or more City employees to monitor and inspect the performance and progress of the services provided under this contract.
The City Representative will not, in any instance, act as the Contractor’s foreman or supervisor or interfere with the Contractor in the supervision or direction of the Contractor’s employees, unless the Contractor Representative, or his or her designee, is not available, then the City Representative may take appropriate action as outlined in this Section 3.3.1.
The Contractor may not construe any advice provided to it by the City Representative as in any way binding upon the City or releasing the Contractor from fulfilling the provisions of the contract.
3.3.2 CITY RESPONSIBILITIES. The City will have the following responsibilities with respect to the contract:
1) Provide guidelines for landscape and general outside maintenance services for City owned sites;
2) Conduct regular periodic review to ensure Contractor’s adherence to the contract and the Specifications and continued ability to responsibly perform the contract work; 3) Prepare a Contract Discrepancy Report to identify the Contractor’s specific failures to meet contract requirements, if failures are identified; and 4) Provide access to work areas, if necessary.
3.3.3 CONTRACTOR REPRESENTATIVE. The Contractor must designate a Contract Representative, acceptable to the City Representative. The Contract Representative must be authorized by the Contractor to act on the Contractor’s behalf at all times, and carry out the provisions of this contract.
The Contractor’s Representative must conduct a sufficient number of inspections to guarantee the work is being performed according to the terms of the contract.
The Contractor Representative shall ensure that an adequate number of trained and qualified personnel capable of accomplishing the scope of services are assigned to the City.
22 The Contractor Representative shall be on-call at all times for emergencies and must be able to respond immediately and/or call immediately. The Contractor Representative must be able to report within one (1) hour to any of the locations covered by this contract, during the City’s regular business hours. The Contractor Representative shall make himself or herself available to the City Representative to discuss performance of the work or other provisions of the contract in person or by telephone at any time during the City’s regular business hours.
The Contract Representative shall be adequately trained on compliance of all applicable OSHA and other Federal, State, and Local laws and regulations regarding matters that may be encountered in the performance of the services.
The Contractor must provide adequate secretarial, clerical, and record keeping support both on-site and off-site to eliminate the need for the Contract Representative to personally prepare payroll, daily, weekly, and monthly statements and invoices, and/or to personally perform other clerical and record keeping activities.
Contractor shall have a responsible field supervisor on the job at all times when work is in progress. This supervisor shall have the authority to make decisions as the work progresses.
3.3.4 BACKGROUND CHECKS. Contractor shall perform and submit certifications of background checks on all employees providing onsite maintenance services on City property.
Certifications shall be submitted to the City Representative within thirty (30) days of contract award, and with thirty (30) days of hiring new employees. Background checks shall include Live Scan (fingerprinting). No employee shall operate on City property if the employee has a felony conviction history or has been convicted for crimes of moral turpitude.
The City shall have the right to request any additional investigative background information including, but not limited to, the employment record of any personnel assigned to perform the Work. The Contractor shall furnish in writing such information to the extent allowed by law within thirty (30) calendar days after receipt of written request from the City Representative. The City reservesthe right to conduct its own investigation of any employee of the Contractor
3.4 AREA ASSIGNMENTS
The Contractor shall assign its employees to areas of work for performance of Landscape and General Outside Maintenance Services as needed to successfully accomplish the services.
The Contractor shall ensure that each employee is in their assigned area or station, properly equipped, uniformed and ready to begin work at the beginning of the work shift and will remain in their work area during the entire work shift except for the break periods described below.
All employees of the Contractor performing the work specified in the contract must be paid by the Contractor and take for each four hours worked, a break of fifteen minutes from the time of
23 discontinuing performance of the work until the time of resuming work. Such break times will take place at times scheduled by the Contractor and approved by the City Representative.
3.5 SECURITY AND IDENTIFICATION
The Contractor shall take all measures necessary to comply and to ensure the employees of the Contractor comply with the rules and regulations of the City and all applicable federal, State and local rules, laws and regulations. Contractor's personnel shall wear and maintain presentable uniforms complete with nametag, photo identification, and company logo.
The Contractor shall ensure that employees serving hereunder, shall not use controlled substances not prescribed for them, nor illegal substances on the City’s premises or during work hours, or in any manner when to do so would in any way affect the performance of the services, and shall not use alcohol on the City’s premises nor preceding their work shift when to do so would in any way affect the performance of the services.
The Contractor is responsible to ensure that all of its employees performing hereunder are competent, orderly, and professional at all times. If any employee of the Contractor, in the opinion of the City, is not performing the services in a proper manner, or is incompetent, disorderly, abusive, dangerous, or disruptive or does not comply with rules and regulations of the City, the City shall bring such complaints or concerns to the attention of the Contractor and the Contractor agrees to remedy any such complaint or concern in a timely manner. Until such time as the Contractor takes action to remedy any complaint or concern regarding its employees, the City Representative reservesthe right to have such employee removed from its premises and access restricted. Such removal shall in no way be interpreted to require dismissal or other disciplinary action of the employee by the Contractor. The Contractor shall at all times remain responsible for the control of, and disciplinary action against its own employees. Additionally, the Contractor shall keep time records for each of its employees of hours actually worked.
The Contractor shall ensure that lost, or apparently lost articles, that are found by the Contractor’s employees be turned in immediately to the City Representative.
Upon termination or transfer of any employee of the Contractor, the Contractor shall notify the City Representative in writing of such termination or transfer within two (2) business days, and shall immediately obtain and void all identification badges, keys or other items that would allow the terminated or transferred employee to gain access to any City of Covina facility or property.
The Contractor shall prevent any of its employees from opening, tampering with, using or moving any item of equipment or entering into any areas unless required in the performance of the Work.
24 The Contractor shall establish, implement and maintain procedures and controls to ensure each employee of the Contractor complies with all applicable provisions of the contract and all site rules and practices of the City.
Failure to comply with items in this section may result in a warning for non-performance of the contract.
3.6 SOLICITING
The Contractor may not perform or solicit any work in City facilities or on City property other than the work required to be performed under the contract. The Contractor must establish, implement, and maintain procedures and controls adequate to prevent its employees from performing work under the contract other than the work that required under contract, or soliciting or accepting any gratuities for work performed under the contract.
3.7 LABOR ACTIVITY
The Contractor must be responsible for its own labor relations with any trade or union representative among its employees and must negotiate and be responsible for resolving all of the disputes between itself and its employees or any union representing such employees.
Whenever the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the work, the Contractor must immediately give written notice thereof to the City. No union meetings are permitted on City property.
If any strike, boycott, picketing, work stoppage, slowdown, or other labor activity is directed against the Contractor that results in the curtailment or discontinuation of work provided under the contract, the City may, during that period, employ any means legally permissible to cause the performance of the work.
In the event of a work stoppage by City employees or contractors affecting the site, the Contractor must perform the work required to keep the site in a condition acceptable to the City. In the event of danger to the Contractor’s employees, the work must be performed by the Contractor’s management and supervisory employees in cooperation with the City’s employees.
3.8 CHANGES TO CONTRACT DOCUMENTS
Any changes, additions, deletions, or modifications of any type to the Agreement or General Conditions shall be made only by written Amendment and signed by the Contractor and the City.
The City may from time to time, without invalidating the contract, modify the contract by adding, deleting, or changing any one or all of the following areas to the contract: Landscape and General Outside Maintenance Services, and/or Contract Objective. All such changes shall be ordered by means of a Written Change Order. Any changes in the Compensation to the
25 Contractor resulting from such Change Orders shall be agreed upon by the City and the Contractor.
3.9 CONTRACTOR’S ACCESS
The City Representative will designate access routes, entrance gates, or doors, parking and storage areas, etc. for use by the Contractor and impose time limitations on the Contractor’s access of City facilities in the performance of the work in accordance with the contract. The Contractor must conduct its operations in strict observation of the designated access routes and areas described above. Under no circumstances may the Contractor’s employees enter or move upon any area not authorized by the City Representative for access by the Contractor.
The City will give the Contractor’s employees reasonable access to City facilities to the extent necessary or appropriate for the Contractor’s performance of the work under the contract, subject to the City’s safety rules and regulations. The City will arrange for access to City buildings if necessary, including the provision of keys or access cards as required for the Contractor’s performance of the work.
3.10 DISCLOSURE OF INFORMATION
The Contractor may not, during or after the term of this contract, disclose any proprietary information or confidential business information of the City, including, but not limited to, its costs, charges, operating procedures, and methods of doing business to any person, firm, corporation, association, other entity, or the general public for any reason or purpose whatsoever without the City’s prior written consent. The Contractor must use confidential or proprietary information received by it exclusively in connection with the performance of the work.
The Contractor may not issue, or release for publication, any articles, advertising, or publicity matter relating to the work performed by the Contractor under the contract or mentioning or implying the City’s name, without the City’s prior written consent.
3.11 KEY CONTROL
The Contractor shall adequately secure the keys, key cards, other entry devices, and codes provided by the City. The Contractor shall maintain a record of the key numbers issued to its employees.
The Contractor shall immediately report any such item which becomes lost, missing or stolen to the City Representative. Should the Contractor lose or have stolen any keys, entry cards, other entry devices or entry codes issued to the Contractor by the City, the cost of changing locks, keys, entry cards, other devices or entry codes to buildings, rooms or areas accessible by the lost or stolen keys will be deducted from the Contractor’s invoice to the City for the work performed under this contract.
26 The Contractor shall physically present all keys, entry cards and other entry devices for verification upon request of the City Representative.
Loss of a building key, or entry card, or any other entry device supplied to the Contractor may result in a verbal warning, and liquidated damages being assessed. The City reserves the right to charge the Contractor to recover costs in rectifying any loss of keys, entry card or any other entry device.
3.12 PERFORMANCE OF THE SERVICES
The Contractor must complete and timely perform all of the services under the contract and provide for all manner and type of tools, equipment, supplies, and materials required to successfully perform the work under this contract.
3.13 CONTRACT DOCUMENTS
The Contractor shall perform all work required under this solicitation and the contract in strict compliance with the requirements of this solicitation and he contract.
The Contractor will be supplied with one (1) copy of the Contract Documents.
3.14 ADDITIONS AND ALTERATIONS
During the course of the contract, new landscaped areas may be developed and may be added to this contract. Contractor will be given no less than fifteen (15) days notice prior to any additions. Payment for maintenance of additional sites shall be considered “Extra Work,” and will be compensated in accordance with Section 3.15.
Similarly, certain landscaped areas may be altered in the future, and therefore require less maintenance or a different type of maintenance. For example, select turf areas may be converted to drought tolerant landscapes. In such cases, City and Contractor will discuss any necessary adjustments to the Bid Cost Schedule.
3.15 EXTRA WORK
Extra work may be required as a result of vandalism, accidents, or acts of nature. Further, work may be required in order to add new landscapes or facilities, or to delete or modify existing landscapes or facilities. Extra work shall not be performed without prior approval by the City Representative. Payment for extra work shall be in accordance with the hourly rates and item prices in the Cost Schedule for Extra Work.
The City reserves the right to cause any additional work deemed necessary by the City Representative to be performed by City crews, other contractors, or day labor, and at no cost to the Contractor.
27 OPERATIONAL SPECIFICATIONS
4.1 WORKING DAY
Contractor shall limit work activities to the hours between 6:00 a.m. and 4:30 p.m., Monday through Friday. Each working day shall conclude with clean-up and securing of the work site(s).
Work shall not be performed during the following City-observed holidays: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Friday after Thanksgiving, and Christmas Day.
The City Representative may grant, on an individual basis, permission to perform contract maintenance during other hours including weekends. Deviation from normal working hours will not be allowed without prior consent of the City Representative.
Exception is made to the work times specified above and the requirement for City consent when it is necessary to barricade and/or remedy a condition posing a hazard to the public or City staff.
In the event of a scheduling conflict, the City may ask Contractor to reschedule maintenance work in order to avoid conflict with any planned activities or events.
4.2 VEHICLES AND EQUIPMENT
Contractor shall provide vehicles and equipment sufficient in number and capacity to efficiently perform the work required. All vehicles and equipment used for work in the City must meet all current California State and federal standards for safety, emission, and noise. All vehicles used by the Contractor shall be registered with the California Department of Motor Vehicles.
Contractor’s name and professional contractor license number shall be indicated on both sides of all maintenance vehicles, as well as any additional language requested by the City. City reserves the right to inspect all equipment proposed to be used for the work. Contractor shall at no time drive vehicles on turf, medians, or sidewalks for any reason without the prior approval of the City Representative.
4.3 WORK AREA TRAFFIC CONTROL
The Contractor shall be responsible for providing and installing traffic control signs, barricades, delineators, cones, and pedestrian safety devices in accordance with the current California Joint Utility Traffic Control Manual (CJUTCM) published by the California Inter-Utility Coordinating Committee, the Work Area Traffic Control Handbook (WATCH) and the current Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones unless otherwise approved by the City Representative.