Agenda packet — Covina City Council, June 16, 2026 (part 4 of 7)

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-11
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Environ.

Programs
PW-124
Sewer System Management Plans
(SSMP) and Audits / Sanitary
Spills Overflow Prevention Plan
(SSOPP), Sanitary Sewer Overflow
Response Plan
Superseded
+ 5 years
Superseded
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; SSMPs
are required to be retained 5
years and updated every 6
years SSOs are required for a
minimum of 5 years; 40 CFR
122.41(j)(2); SWRCB Order
2006-03 & 2022-0103-DWQ; ;
GC §34090
Public Works /
Environ.

Programs
PW-052 Solid Waste Price Adjustments Until
Superseded
Until
Superseded
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Non-records / Preliminary
Drafts; GC §34090 et seq.

Public Works /
Environ.

Programs
PW-053
Solid Waste Reduction /
Recycling / AB 939 Compliance /
SB 1383 Compliance (Organic
Waste Collection and Recycling) /
Tonnage Reports / Annual Reports
10 years 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; SB
1383 compliance is required for
5 years 14 CCR § 18995.2; GC
§34090
Public Works /
Environ.

Programs
PW-054 Stormwater Illicit Discharges 5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for a minimum of 5
years; 40 CFR 122.41(j)(2);
SWRCB Order 2006-03; 40
CFR §§122.21, 122.41, 122.44;
GC §34090
Public Works /
Environ.

Programs
PW-055 Stormwater LID (Low Impact
Development) Permits / Plans P P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC
§34090
COVINA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 6/3/2025

Page 516 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-12
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Environ.

Programs
PW-056 Stormwater Monitoring / NPDES
Monitoring and Inspection 5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference;
Monitoring records required for
3 years; 40 CFR §§122.21,
122.41, 122.44; CCP §335 et
seq.

Public Works /
Environ.

Programs
PW-057 Stormwater: Business Inspections 5 years 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for a minimum of 5
years; 40 CFR 122.41(j)(2);
SWRCB Order 2006-03; 40
CFR §§122.21, 122.41, 122.44;
GC §34090
Public Works /
Environ.

Programs
PW-058 Stormwater: NPDES Annual
Reports 5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Department preference;
Monitoring records required for
3 years; 40 CFR §§122.21,
122.41, 122.44
Public Works /
Environ.

Programs
PW-059 Stormwater: NPDES Permits Superseded
+ 5 years
Superseded
+ 5 years
Yes: Until
Expiration
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference;
Monitoring records required for
3 years; 40 CFR §§122.21,
122.41, 122.44; CCP §335 et
seq.

Public Works /
Environ.

Programs
PW-060 Stormwater: TMDL Plan (Total
Maximum Daily Load) Plan 5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; plans
must be updated every 5 years,
audits are required every 2
years; SWRCB Order 2006-03;
40 CFR §§122.21, 122.41,
122.44; GC §34090
Public Works /
Environ.

Programs
PW-061 Unfunded Mandate Claims / SB 90
Claims
Paid or Give
Up + 5 years
Paid or Give
Up + 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Meets municipal government
auditing standards; GC §34090
et seq.

Page 517 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-13
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Environ.

Programs
PW-062 Used Oil Disposal 3 years 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
22 CCR 66266.130(c)(5), H and
S §25250.18(b), 25250.19(a)(3)
et seq.

PUBLIC WORKS / EQUIPMENT AND FLEET
Public Works /
Equipment and
Fleet
PW-063 AQMD Permits (Generators, etc.) 5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD 40 CFR 70.6; GC §34090
Lead Dept. PW-064
Generator Operation Logs and
Inspections - Fixed / Stationary
Generators
3 years 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD AQMD Rule 1470; GC §34090
Lead Dept. PW-065
Generator Operation Logs and
Inspections - Portable /
Emergency Generators
5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
AQMD Rule 1470; Form
400–E–13a instructions; GC
§34090
Public Works /
Equipment and
Fleet
PW-066
Pre-Trip Inspections / DOT
Program / Vehicle Safety Checks /
Daily Vehicle Inspections / Daily
Equipment Checks
2 years 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
13 CCR 1234(e); VC
34505.5(c); 49 CFR 396.11; GC
§34090
Public Works /
Equipment and
Fleet
PW-067
Vehicle and Equipment History
Files
AQMD Certifications, Maintenance,
Registrations, Safety Certifications,
etc.

Disposal of
Vehicle or
Equipment +
2 years
Disposal of
Vehicle or
Equipment +
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; If a
motor carrier, required for 18
months after vehicle is sold;
CHP requires life of vehicle;
OSHA requires 1 year; 8 CCR §
3203(b)(1); 49 CFR
396.21(b)(1); 49 CFR 396.3(c);
CCP §335 et. Seq., GC §34090
COVINA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 6/3/2025

Page 518 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-14
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Division
Providing
Service / Work
PW-068
Work Orders / Service Requests

CMMS DATABASE
(Computerized Maintenance
Management System)
Indefinite -
Minimum 5
years
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases
where sewer records may be
stored are required for 5 years;
SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340
et seq., 342, GC §34090
Division
Providing
Service / Work
PW-069
Work Orders / Service Requests -
All Information Entered in CMMS
Database
(Paper drafts)
When No
Longer
Required
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database
is the original); GC §34090
Division
Providing
Service / Work
PW-070
Work Orders / Service Requests -
NOT entered in CMMS Database
(or partial information entered into
CMMS Database)
(Division providing service retains
originals; Division requesting
service is considered a copy)
5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City Preference; May contain
sewer records, which are
required for 5 years; SWRCB
Order 2022-0103-DWQ; CCP
§§338 et seq., 340 et seq., 342;
335, GC §, GC §34090

PUBLIC WORKS / PARKS AND FACILITIES MAINTENANCE AND FLEET Lead Dept. PW-071 Daily Logs 10 years 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public Works /
Parks,
Facilities
Maint. and
Fleet
PW-072
Maintenance - Stormwater
Compliance (Catch Basins, Field,
General Cleaning, Open Channels,
Slots, Stormwater Treatment
Measures and Trash Cleaning)
5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; plans
must be updated every 5 years,
audits are required every 2
years; SWRCB Order 2006-03;
40 CFR §§122.21, 122.41,
122.44; GC §34090
COVINA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 6/3/2025

Page 519 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-15
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. PW-073 Operations and Maintenance
Manuals (O&M Manuals)
Life of
Facility or
Equipment
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC
§34090 et. seq.

Public Works /
Parks,
Facilities
Maint. and
Fleet
PW-074 Park Safety Checklist / Playground
Inspections 10 years 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC
§34090
Public Works /
Parks,
Facilities
Maint. and
Fleet
PW-075 Pesticide Use Permits and
Applications 2 years 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference
(agricultural pesticide records
are required for 2 years); GC
§34090; 3 CCR 6623, 40 CFR
110.3(d)
Public Works /
Parks,
Facilities
Maint. and
Fleet
PW-076 Tree Inventory Database
Indefinite -
Minimum 5
years
Indefinite -
Minimum 5
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Data is interrelated; GC §34090

PUBLIC WORKS / STREETS
Lead Dept. PW-077 Pesticide Use Permits and
Applications 2 years 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference
(agricultural pesticide records
are required for 2 years); GC
§34090; 3 CCR 6623, 40 CFR
171.11 et seq.

Public Works /
Streets PW-078 Sewer Lift Station Inspections Minimum 5 years Minimum 5
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC
§34090
COVINA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 6/3/2025

Page 520 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-16
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Division
Providing
Service / Work
PW-079
Work Orders / Service Requests

CMMS DATABASE
(Computerized Maintenance
Management System)
Indefinite -
Minimum 5
years
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases
where sewer records may be
stored are required for 5 years;
SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340
et seq., 342, GC §34090
Division
Providing
Service / Work
PW-080
Work Orders / Service Requests -
All Information Entered in CMMS
Database
(Paper drafts)
When No
Longer
Required
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database
is the original); GC §34090
Division
Providing
Service / Work
PW-081
Work Orders / Service Requests -
NOT entered in CMMS Database
(or partial information entered into
CMMS Database)
(Division providing service retains
originals; Division requesting
service is considered a copy)
5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City Preference; May contain
sewer records, which are
required for 5 years; SWRCB
Order 2022-0103-DWQ; CCP
§§338 et seq., 340 et seq., 342;
335, GC §, GC §34090
COVINA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 6/3/2025

Page 521 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-17
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS / SEWERS
Division
Providing
Service / Work
PW-082
Work Orders / Service Requests

CMMS DATABASE
(Computerized Maintenance
Management System)
Indefinite -
Minimum 5
years
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases
where sewer records may be
stored are required for 5 years;
SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340
et seq., 342, GC §34090
Division
Providing
Service / Work
PW-083
Work Orders / Service Requests -
All Information Entered in CMMS
Database
(Paper drafts)
When No
Longer
Required
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database
is the original); GC §34090
Division
Providing
Service / Work
PW-084
Work Orders / Service Requests -
NOT entered in CMMS Database
(or partial information entered into
CMMS Database)
(Division providing service retains
originals; Division requesting
service is considered a copy)
5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 522 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-18
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS / TRANSPORTATION AND PARKING
Lead Dept. PW-085 Grant Funding for Transportation
(Prop A, Prop C, Prop 1B, etc.) 2 years
After
Funding
Agency
Audit, if
Required -
Minimum 5
years
After
Funding
Agency
Audit, if
required -
Minimum 5
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Meets auditing standards;
Grants covered by a
Consolidated Action Plan are
required for 5 years; Uniform
Admin. Requirements for Grants
to Local Governments is 3 years
from expenditure report or final
payment of grantee or
subgrantee; 2 CFR 200.333; 24
CFR 91.105(h), 92.505,
570.490, and 570.502(a) 29
CFR 97.42; OMB Circular A133; GC §34090; GC §8546.7
Public Works /
Transportation
/ Traffic
Engineering
PW-087 On-Street Parking Permits (Yearly) 3 months 21 months 2 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public Works /
Transportation
/ Traffic
Engineering
PW-088 Parking Ticket Refunds / Lost
Tickets 2 years 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Public Works /
Transportation
/ Traffic
Engineering
PW-089 Transportation Applications for
Service (Dial-a-Ride, etc.) 2 years 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC § 34090

PUBLIC WORKS / WASTEWATER COLLECTION
COVINA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 6/3/2025

Page 523 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-19
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Wastewater PW-090
Capital Improvement Projects
(CIP) where Wastewater is the
Lead: Administration File / NOT
Scanned
Project Administration, Certified
Payrolls, Community Outreach /
Notifications, Project Schedules,
Progress meetings, Punch Lists,
Real Estate Appraisals, RFIs and
Responses, Temporary
Easements, Construction
Manager's Logs, Daily Inspections,
Daily Logs, etc.

Upon
Completion
10 years or
After
Funding
Agency
Audit, if
required,
whichever is
longer
Completion
+ 10 years or
After
Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Some
grant funding agencies require
audits; Statute of Limitations for
Errors and Omissions is 10
years; Statute of Limitations:

Contracts and Spec's=4 years,
Wrongful Death=comp. + 5
years, Developers=comp. + 10
years; CCP §335 337 et. seq.,
GC §34090
COVINA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 6/3/2025

Page 524 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-20
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Wastewater PW-091
Capital Improvement Projects
(CIP) where Wastewater is the
Lead: Permanent File / Scanned
Records
Specifications and Addenda,
Agreement / Contract (copy),
Successful Proposal, Change
Orders, Geotechnical Studies and
Reports, Operations and
Maintenance Manuals (O&M
Manuals,) Materials Testing
Reports, Grading Permits,
Hazardous Materials Plans, Notice
of Completion, Photos, Soil
Reports, Studies, Submittals,
Surveys, etc.

Upon
Completion P P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department preference;
retained for disaster
preparedness purposes; GC
§34090
Public Works /
Wastewater PW-092 CCTV - Sewers Minimum 5 years
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC
§34090
Public Works /
Wastewater PW-093 Confined Space Entries Minimum 5 years Minimum 5
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) and (e)(6);
29 CFR 1910.146(e)(6) GC
§34090
Lead Dept. PW-094 Daily Logs 10 years 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept. PW-095
Generator Operation Logs and
Inspections - Fixed / Stationary
Generators
5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD AQMD Rule 1470; GC §34090
COVINA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 6/3/2025

Page 525 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-21
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. PW-096
Generator Operation Logs and
Inspections - Portable /
Emergency Generators
5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
AQMD Rule 1470; Form
400–E–13a instructions; GC
§34090
Public Works /
Wastewater PW-097 Log Book (Pump Houses) 7 years 7 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC
§34090
Lead Div PW-098 SCADA Database (Supervisory
Control and Data Acquisition)
Indefinite
(Permanent)
Indefinite
(Permanent) Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases
where sewer records may be
stored are required for 5 years;
SWRCB Order 2022-0103-
DWQ; GC §§34090, 12168.7
Lead Div PW-099 Underground Service Alerts
(USA's) / Dig Alerts 3 years 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; entered
into DigAlert Software; the
Excavator, Operator and the
Regional Notification Cetner all
have an obligation to retain for 3
years; GC §§4216.2(f); GC
§34090
Division
Providing
Service / Work
PW-100
Work Orders / Service Requests

CMMS DATABASE
(Computerized Maintenance
Management System)
Indefinite -
Minimum 5
years
Indefinite -
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases
where sewer records may be
stored are required for 5 years;
SWRCB Order 2022-0103-
DWQ; CCP §§338 et seq., 340
et seq., 342, GC §34090
Division
Providing
Service / Work
PW-101
Work Orders / Service Requests -
All Information Entered in CMMS
Database
(Paper drafts)
When No
Longer
Required
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts (the database
is the original); GC §34090
COVINA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 6/3/2025

Page 526 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-22
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Division
Providing
Service / Work
PW-102
Work Orders / Service Requests -
NOT entered in CMMS Database
(or partial information entered into
CMMS Database)
(Division providing service retains
originals; Division requesting
service is considered a copy)
5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 527 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-23
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS / WATER (POTABLE WATER)
Public Works /
Water PW-103
Backflow Test Results / Cross
Connection / Backflow Assembly
Test Reports
3 years 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference;
exceeds SWRCB CrossConnection Control Policy
Handbook Section 3.5.1
requires records be retained for
the previous three calendar
years,; GC §34090
Lead Depart. PW-104 Confined Space Entries 3 years 3 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
8 CCR 5157(d)(14) and (e)(6);
29 CFR 1919.146(e)(6); GC
§34090
Public Works /
Water PW-105
Customer Concerns / Customer
Complaints: Odor / Taste / Visual
Complaints (Correspondence
regarding Potable Water)
5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
5 years is required in State and
Federal law for any complaints;
40 CFR 122.41(j)(2) and 40
CFR 141.33(b); 22 CCR
64470(a)
Lead Dept. PW-106
Environmental Agencies /
Regulatory Agencies
(EPA, DHS, etc.)
Minimum 10
years
Minimum 10
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC
§34090
Public Works /
Water PW-107
Fire Hydrant Flow Tests
(Development or Maintenance) -
Paper
Minimum 2
years
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC
§34090
Public Works /
Water PW-108
Lab Reports and Chains of
Custody: Bacteriological and
Organics
5 years 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Department Preference; 40
CFR 141.33(a) and (b)(1); 22
CCR §64470
COVINA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 6/3/2025

Page 528 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-24
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Water PW-109
Lab Reports and Chains of
Custody: Chemical (Includes
Chlorine Residuals) Disinfectant
Residuals, Disinfection
Byproducts, and Disinfection
Byproduct Precursors)
10 years 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Department preference; State
law requires 12 years, Federal
10 years; 40 CFR 141.33(a); 22
CCR §64692
Public Works /
Water PW-110 Lab Reports and Chains of
Custody: Lead and Copper 12 years 12 years
Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Required for 12 years or 2
compliance cycles; 22 CCR
64400.25; 22 CCR §64470, 40
CFR 141.33(a); 40 CFR 141.91
Lead Dept. PW-111 Operations and Maintenance
Manuals / O&M Manuals
Disposal of
Equipment
Disposal of
Equipment
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC
§34090
Public Works /
Water PW-111.2 Public Notices - Potable Water (Tier 1, 2, or 3) 5 years 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference to be
consistent with the retention for
complaints; 22 CCR §64470;
GC §34090
Public Works /
Water PW-111.4 Reservoirs: Flushing,
Disinfection and Cleaning
Minimum 3
years
Minimum 3
years
Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Flushing, Disinfection,
Inspection and Cleaning is
required for 3 years; 22 CCR
§64604(c); GC §34090
Public Works /
Water PW-111.6 Reservoirs: Reports, Inspections,
etc. P P
Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Department Preference; GC
§34090
Public Works /
Water PW-112
Sanitary Surveys of Drinking Water
Systems (Open Sources of Water -
Lake, Open Reservoirs, Dams,
etc.)
10 years 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
22 CCR §64470; 40 CFR
141.33(c)
COVINA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 6/3/2025

Page 529 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-25
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Water PW-113
SCADA Database (Water)
(Supervisory Control and Data
Acquisition)
Indefinite
(Permanent)
Indefinite
(Permanent) Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data is interrelated; Databases
where sewer records may be
stored are required for 5 years;
SWRCB Order 2022-0103-
DWQ; GC §§34090, 12168.7
Lead Dept. PW-114 Underground Service Alerts
(USA's) / Dig Alerts 3 years 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; entered
into DigAlert Software; the
Excavator, Operator and the
Regional Notification Cetner all
have an obligation to retain for 3
years; GC §§4216.2(f); GC
§34090
Public Works /
Water PW-115 Urban Water Management Plans (UWMP) P P Yes Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (copies)
GC §34090.7
Public Works /
Water PW-116 Videos - Reservoirs, Tanks, etc. P P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; GC
§34090
Public Works /
Water PW-117
Vulnerability Assessment /
Emergency Response Plan / Risk
and Resilience Assessment /
Hazard Mitigation Plan
Superseded
+ 5 years
Superseded
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Confidential; 42 USC 300i-2(c);
GC §34090 et seq
Public Works /
Water PW-118 Water Master Plan P P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; GC
§34090
Public Works /
Water PW-119 Water Production Reads / Reports (to State DPH and DWR) 5 years 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Meets
California Department of Health
requirements (3 years); GC
§34090
COVINA, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Revision Approved: 6/3/2025

Page 530 of 1114 ends

Ver. 24.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(Admin, Engineering, Environmental, Equipment Fleet, Parks, Streets, Sewers, Transportation, Wastewater, Water) Page PW-26
Office of
Record Retention No. Records Description Retention / Disposition Comments / Reference (OFR) Active
(in office)
Inactive
(Records
Center)
Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Water PW-120 Water Quality Reports / Consumer Confidence Reports 12 years P P Mag,
Mfr, OD,
Ppr
S / I Yes - After

QC & OD
Department preference; State
law requires 12 years, federal
10 years; 40 CFR 141.33(a); 22
CCR §64483; GC §34090
Public Works /
Water PW-121
Water Resources Planning
Historical Reports / Water
Assessments
P P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City Preference; CCP §335, GC
§§945.6, GC §34090
City Clerk PW-122 Water Supply Agreements
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090.7
Public Works /
Water PW-123 Well Records (includes Destroyed or Abandoned Wells) P P Mag,
Mfr, OD,
Ppr
S / I Yes: After

Page 531 of 1114 ends

Page 532 of 1114 ends

ATTACHMENT B
RESOLUTION CC 2026-47

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, AUTHORIZING THE DESTRUCTION OF OBSOLETE

RECORDS IN THE DEPARTMENTS OF ADMINISTRATIVE SERVICES
(FINANCE AND HUMAN RESOURCES), CITY CLERK/RECORDS

MANAGEMENT, COMMUNITY DEVELOPMENT (CODE

ENFORCEMENT AND PLANNING) PARKS AND

RECREATION/LIBRARY SERVICES, POLICE, AND PUBLIC WORKS
WHEREAS, Section 34090 of the Government Code of the State of California authorizes the destruction of certain records and documents by a Department Director, with the approval of the legislative body by resolution and the written consent of the City Attorney; and WHEREAS, the Department Directors of the Departments of Administrative Services (Finance and Human Resources), City Clerk/Records Management, Community Development (Code Enforcement and Planning) Parks and Recreation/Library Services Division, Police, and Public Works, and have recommended that certain obsolete records identified on Exhibit A are no longer required or necessary; and
WHEREAS, the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority previously authorized the destruction of certain City records on:
• August 16, 2022, Resolution CC 2022-89
• October 18, 2022, Resolution CC 2022-108
• September 5, 2023, Resolution CC 2023-88
• July 16, 2024, Resolution CC 2024-60
• June 3, 2025, Resolution CC 2025-59 and
• December 16, 2025, Resolution CC 2025-126
WHEREAS, the City Attorney has given written consent for the destruction of the records herein set forth as Exhibit A.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby finds and determines that the records identified on Exhibit A are no longer needed or required to be kept by statute or law.

SECTION 2. The City Council hereby authorizes and directs the destruction of the records described on Exhibit A in accordance with the terms and conditions of Section 34090 of the Government Code.

Page 533 of 1114 ends

Resolution CC 2026-47 Page 2 of 2
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 16th day of June, 2026.

City of Covina, California
BY:

HECTOR DELGADO, Mayor
ATTEST:

FABIAN VELEZ, Chief Deputy City Clerk

CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2026-47 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 16th day of June, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:

FABIAN VELEZ, Chief Deputy City Clerk

Page 534 of 1114 ends

Department: City Clerk’s Office Prepared By: Desiree Jimenez, Misty Reyes, Pauline Rubio

Page 1 of 5 ends

CITY OF COVINA

RECORDS DESTRUCTION AUTHORIZATION FORM
By my initials above, I hereby certify that the records prepared for destruction (as listed below) are more than two years old and have been retained for the minimum retention period as specified in the City of Covina Records Retention Schedule adopted by the City Council. I have confirmed the accuracy of the description of each record sufficient for identification, the retention schedule page number, retention number, record contents, record dates, retention requirements and destruction date.

Box
#
Description of Records
to be Destroyed Date From Date To Code Citation
(e.g., GC § 34090) Retention Period
Page No.,
Retentio
n No.

Accounts Payable / Invoices,
Backup (Includes Invoices, Travel
Expense Reimbursements, Direct
Payment Vouchers, etc.)
2016 2019 GC § 34090 5 years FIN-1;
FIN-002
Bid Files: UNSUCCESSFUL

PROPOSALS / REJECTED BIDS OR

PROPOSALS (ALL)
Unsuccessful Bids
• A #1674B Unsuccessful bids
for Subdrains on Rancho
Culebra Drive (1993)
• A # 1663 Griffith Company
Unsuccessful Bidders Excel
paving company White
Construction Gentry Brothers
(1992)
• Monet Construction Inc Police
Facility Locker Room
Renovation Project (2023)
• Unsuccessful Bid BBS
Construction, Inc Police
Facility locker room
renovation project (2023)
• Unsuccessful Bid Airtek
Indoor Air Solutions, LLC
HVAC Preventative
Maintenance and Repairs
(2022)
1992 2023 GC § 34090 2 years CC-4;
CC-006
Agreements / Contracts - ALL
(NON-INFRASTRUCTURE,
Professional Services Agreements
- NOT IMAGED) Agreement or
Contract includes all contractual
obligations (e.g. Specifications and
Successful Proposal / Scope of
Work)
Examples of Non-Infrastructure:

Consultants, Landscaping,
Painting, Slurry Seals (Paving), Tree
Trimming, Leases, Personnel,
Professional Services, etc.
• William (Bill) H. Bennington
Consultant – Water Division
A#1680 (1993)
• A #1677 Los Angeles Frt. Liner/
GMC, Inc. Dump Truck w/7-8
1/2 cu yd Dump Body (Agenda
item included, bid opening,
1992 2015
CCP §§337. 337.1(a), 337.15, 343;
GC § 34090, Contractor has
retention requirements in
48 CFR 4.703(a)
Completion
+ 10 years
CC-3;
CC-003

EXHIBIT A

Page 535 of 1114 ends

Department: City Clerk’s Office Prepared By: Desiree Jimenez, Misty Reyes, Pauline Rubio

Page 2 of 5 ends

bidder notice, proof of
publication, (1993)
• A #1676 Western Turf Lawn
Mower w/60” Flail Mower Deck
(Agenda item commentary, bid
opening, letter of return
proposal, bidder proposal,
bidder notice, bid opening)
(1993)
• A #1675 Kodak High Speed
Duplicator (Agenda Item
Commentary only) (1993)
• A #1672 A.B Dick Company
Offset Press/Duplicating
Division (Bid opening, proof of
publication, Transmission
report, Notice inviting bids,
agenda item commentary)
(1993)
• A #1667 Golden Bear Arborists,
Inc. City Tree/ Hardscape
Inventory & Assess. (Proposal,
city item commentary) (1993)
• A #1644 Aries Supply &
Equipment Graffiti Removal
Equipment Wash/Gen/Trailer
(Agenda Item Commentary,
Proof of publication, bid
opening, bidders notice) (1992)
• A# 1651 Cole Brothers Tree
Service Sale of 1970
International High Ranger
Aerial Tower (1993)
• Rice/Englander & Associates
Professional Agreement (2013)
• Moore & Associates, Inc.

Development of Paratransit
Request for Proposals
(Agreement for professional
Services) (2015)
• Martin &Chapman CompanyProfessional Services
Agreement (2014)
• Covina American Youth Soccer
#2100 Organization Park use
Agreement A.Y.S.O Region 602
A#07-2750 (2015)
• Master Service Agreement The
Network, Inc. – Sales Order
(2013)
• Covina Valley Unified School
District - Letter of Agreement to
Extend the Initial Term of the
Fuel Station (2008)
• Cornerstone Communications -
Communication Services (2015)
• Datanet Solutions #2100 -
Professional Services A#2691
(2006)
• Alliant Consulting, Inc. -
Second Amendment (2015)

Page 536 of 1114 ends

Department: City Clerk’s Office Prepared By: Desiree Jimenez, Misty Reyes, Pauline Rubio

Page 3 of 5 ends

• Brown – Hiegel, Harry -
Operation of a State Certified
Farmers Market (2014)
• Covina Rents, Inc. - Equipment
and small tool purchase option
Agreement (2015)
• Historic Preservation Partners –
Agreement for professional
Services #2100 (2006)
• Human Resources Dynamic –
Professional Services
Agreement (2014)
• Victory Exterminating, Inc. -
Roycove Reservoir
Exterminating Services (2015)
• City of Alhambra Slurry Seal –
Various Streets (1995)
• A #1815 Roofing Forensics, Inc.

Roofing Consultant - Covina
Park Recreation Hall (1995)
• A#1783 Queretaro, Mexico
Surplus 1974 Ward LaFrance
Fire Engine (Empty folder, No
Contract) (N/A)
Board Applications / Commission
Applications (Successful and
Unsuccessful)
• Jeanette Flores FAC (2022)
• Richard Jett FAC (2020)
• Jayson Wertz FAC (2023)
• Susan Zermeno LBT (2018)
• David Hector Montes LBT
(2022)
• Nick Lopez PR (2022)
• Susan Zermeno PR (2022)
• John Connors PC (2016 & 2022)
• Kathy Guarderas YAB (2020)
• Roxanne Medina YAB (2018)
• Henry Medina YAB (2018)
2016 2023 GC § 34090 2 years CC-5;
CC-010
Campaign Filings (FPPC 400 Series
Forms): OTHER COMMITTEES
(PACS - not candidate-controlled)
• American Federation of State,
County and Municipal
Employees, AFL-C10 Council 36
PAC
• Citizens for Responsible
Government
• Los Angeles County Firefighters
Local 1014 Community Issues
• Committee Supporting
Measure CC
• Committee Against Covina
Sales Tax Increase
2017 2018 GC § 81009(c)and(g) 7 years CC-8;
CC-027

Page 537 of 1114 ends

Department: City Clerk’s Office Prepared By: Desiree Jimenez, Misty Reyes, Pauline Rubio

Page 4 of 5 ends

Economic Interest Filings (FPPC
700 Series Forms - Statement of
Economic Interests): ALL
• Kevin Stapleton Oversight
Board to the Successor Agency
Leaving Office Statement
• Serita Young
• Jaime Munoz
• Jorge Marquez
• Yvette Elizabeth Aguilar
• Timothy Doonan
• Hai Tran
• Derek Webster
• Diane Fonseca
• Christa Schott
• Robert McEntire
• Peggy Delach
• Kevin Stapleton
• Andrea Russell
• Kimberly Rogers
2018 May
2019 GC § 81009(e)and(g) 7 years CC-6; CC-015
Ethics Training Certificates,
Financial and Fiscal Training
Certificates, City Council, Board
and Commission Members
• Walter Allen (2020)
• Peter Arredondo (2020)
• Claudia Casasola (2020)
• Geoff Cobbett (2020)
• John Connors (2020)
• Jeanette Flores (2020)
• Kathy Guarderas (2020)
• Richard Jett (2020)
• Charles Kemp (2020)
• Candice Lee (2020)
• Nick Lopez (2020)
• Bradley Manning (2020)
• Kay Manning (2020)
• Jorge Marquez (2020)
• Saul (Rick) Martinez (2020)
• Jeanne McCabe (2020)
• Daniel McMeekin (2020)
• Henry Medina (2020)
• Roxanne Medina (2020)
• Thomas Melendrez (2020)
• David Montes (2020)
• Diana Mullins (2020)
• Andrea Naccache (2020)
• Lynda Noriega (2020)
• Rosie Richardson (2020)
• Janet Salmon (2020)
• Mary Lou Walczak (2020)
• Susan Zermeno (2020)
2020 2020 GC § 53235.2(b);
GC § 53238.3(b) 5 years CC-12; CC-046
FPPC Form 806 (Agency Report of
Public Official Appointments) 2018 2018 2 CCR 18702.5(b)(3); GC § 34090; GC §81009(e) 7 years CC-7; CC-022
Personnel Files
(Department-level Files)
• Graciela Cortez 2011 2015 GC § 34090.7
Shred Upon
Separation or Transfer CW-8;
CW-042

Page 538 of 1114 ends

Department: City Clerk’s Office Prepared By: Desiree Jimenez, Misty Reyes, Pauline Rubio

Page 5 of 5 ends

Public Records Requests / Request
for Records / Subpoenas (except
for Police Department) 2019 05/31/2024 GC § 34090 2 years CC-13; CC-054 Time Cards / Time Sheets
(Department copies) 2020 2020
IRS Reg § 31.6001-1(e)(2),
R and T § 19530; LC § 1174(d);
29 CFR 516.5; GC § 34090 5 years CW-12; CW-059
Destruction Authorization: I hereby authorize the destruction of records listed above.

Department Head Signature: City Attorney Signature:

Date: Date:

Certification: I hereby certify that the records listed above were destroyed in accordance with the City’s records related policies and procedures.

Resolution: Destruction Date: Method of Destruction:

Chief Deputy City Clerk Signature and Date:

Page 539 of 1114 ends

Department: Code Enforcement Prepared By: Jennifer McDowell JM

Page 1 of 1 ends

CITY OF COVINA

Destruction Authorization: I hereby authorize the destruction of records listed above.

Department Head Signature: City Attorney Signature:

Date: Date:

Certification: I hereby certify that the records listed above were destroyed in accordance with the City’s records related policies and procedures.

Resolution: Destruction Date: Method of Destruction:

Chief Deputy City Clerk Signature and Date:

Box
#
Description of Records
to be Destroyed Date From Date To
Code
Citation
(e.g., GC § 34090)
Retention
Period
Page No.,
Retention
No.
1 Notices of Violation 01/01/2023 12/31/2023 GC § 34090 2 years CD‐3; CE‐002
1 Citations 01/01/2023 12/31/2023 GC § 34090 2 years CD‐3; CE‐001
1 Stop Work Orders 01/01/2023 12/31/2023 GC § 34090 When Permit is
Finalled
CD‐2;
BL‐008

Page 540 of 1114 ends

Department: Admin Services/Finance Prepared By: Dalia Allie

Page 1 of 2 ends

CITY OF COVINA

RECORDS DESTRUCTION AUTHORIZATION FORM
By my initials above, I hereby certify that the records prepared for destruction (as listed below) are more than two years old and have been retained for the minimum retention period as specified in the City of Covina Records Retention Schedule adopted by Resolution CC 17-128. I have confirmed the accuracy of the description of each record sufficient for identification, the retention schedule page number, retention number, record contents, record dates, retention requirements and destruction date.

Box
#
Description of Records
to be Destroyed Date From Date To Code Citation
(e.g., GC § 34090)
Retention
Period
Page No.,
Retention
No.
1 CASH RECEIPTS 07/01/2020 07/21/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
2 CASH RECEIPTS 07/22/2020 08/10/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
3 CASH RECEIPTS 08/11/2020 08/20/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
4 CASH RECEIPTS 08/24/2020 09/02/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
5 CASH RECEIPTS 09/03/2020 09/16/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
6 CASH RECEIPTS 09/17/2020 09/30/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
7 CASH RECEIPTS 09/17/2020 09/30/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
8 CASH RECEIPTS 10/01/2020 10/15/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
9 CASH RECEIPTS 10/09/2020 10/30/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
10 CASH RECEIPTS 11/02/2020 11/17/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
11 CASH RECEIPTS 11/18/2020 12/02/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
12 CASH RECEIPTS 11/18/2020 12/02/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
13 CASH RECEIPTS 12/03/2020 12/16/2020 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
14 CASH RECEIPTS 12/17/2020 01/07/2021 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
15 CASH RECEIPTS 01/11/2021 01/25/2021 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
16 CASH RECEIPTS 01/26/2021 01/26/2021 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
17 CASH RECEIPTS 02/01/2021 02/11/2021 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
18 CASH RECEIPTS 02/16/2021 02/28/2021 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
19 CASH RECEIPTS 03/01/2021 03/16/2021 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
20 CASH RECEIPTS 03/17/2021 03/24/2021 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027

Page 541 of 1114 ends

Department: Admin Services/Finance Prepared By: Dalia Allie

Page 2 of 2 ends

Destruction Authorization: I hereby authorize the destruction of records listed above.

Department Head Signature: City Attorney Signature:

Date: Date:

Certification: I hereby certify that the records listed above were destroyed in accordance with the City’s records related policies and procedures.

Resolution: Destruction Date: Method of Destruction:

Chief Deputy City Clerk Signature and Date:
21 CASH RECEIPTS 04/07/2021 05/06/2021 GC § 34090
et seq.
5 years FIN‐6;
FIN‐027
22 ACCOUNTS PAYABLE INVOICES 05/06/2020 06/24/2020 GC § 34090 5 years FIN‐1; FIN‐002
23 ACCOUNTS PAYABLE INVOICES 07/01/2020 08/12/2020 GC § 34090 5 years FIN‐1; FIN‐002
24 ACCOUNTS PAYABLE INVOICES 08/19/2020 10/01/2020 GC § 34090 5 years FIN‐1; FIN‐002
25 ACCOUNTS PAYABLE INVOICES 09/30/2020 11/04/2020 GC § 34090 5 years FIN‐1; FIN‐002
26 ACCOUNTS PAYABLE INVOICES 11/12/2020 03/03/2021 GC § 34090 5 years FIN‐1; FIN‐002
27 ACCOUNTS PAYABLE INVOICES 03/10/2021 04/15/2021 GC § 34090 5 years FIN‐1; FIN‐002
28 CUSTOMERS INFORMATION
SYSTEM
01/01/2021 05/31/2021 GC § 34090 5 years FIN‐7;
FIN‐031
29 ADJUSTMENTS TO CUSTOMER

ACCOUNTS
01/01/2023 12/31/2023 GC § 34090;
H&S § 116908
When No
Longer
Required
FIN‐7;
FIN‐033.3
30 ACCOUNTS PAYABLE VOIDS 01/01/2018 12/31/2020 GC § 34090 5 years FIN‐1; FIN‐002

Page 542 of 1114 ends

Department: Parks & Recreation, Library
Services Division
Prepared By: Veronica Palacios

Page 1 of 1 ends

CITY OF COVINA

Destruction Authorization: I hereby authorize the destruction of records listed above.

Department Head Signature: City Attorney Signature:

Date: Date:

Certification: I hereby certify that the records listed above were destroyed in accordance with the City’s records related policies and procedures.

Resolution: Destruction Date: Method of Destruction:

Chief Deputy City Clerk Signature and Date:

Box
#
Description of Records
to be Destroyed Date From Date To
Code
Citation
(e.g., GC § 34090)
Retention
Period
Page No.,
Retention
No.
1 Time Sheets (Department copies) 4/2017 3/2021 IRS Reg §31.6001‐
1(e)(2), R and
T §19530; LC
§ 1174(d); 29
CFR 516.5;
GC § 34090
5 years CW‐12;
CW‐059
1 Program Registrations 3/2018 11/2019 GC § 34090 2 years P&R‐5; P&R‐020
1 Donations/Sponsorship Forms 4/2021 8/2021 GC § 34090 2 years P&R‐3; P&R‐011
1 LSTA (Library Services and Technology
Grant) ‐ Books4U Common Core and
Popular Fiction Grant Subject File
(Reports and Financial Information)
6/2014 7/2014 GC § 34090 Final
Expenditure
+ 5 years
L‐1;
LIB‐004
2 Cash Reports 4/2022 3/2024 City
preference
(not all detail
is sent to
Finance);
GC §34090
2 years L‐1;
LIB‐001
3 Correspondence – ROUTINE (Content
relates in a substantive way to the
conduct of the public’s business
11/1996 3/2010 GC § 34090 2 years CW‐4;
CW‐023
3 Facility Use Requests 11/2011 4/2022 GC § 34090 2 years P&R‐4; P&R‐014
4 Accounts Payable/Invoices
(Department copies)
7/2020 3/2021 GC § 34090 5 years FIN‐1;
FIN‐002

Page 543 of 1114 ends

Department: Parks & Recreation Prepared By: Veronica Palacios

Page 1 of 1 ends

CITY OF COVINA

Destruction Authorization: I hereby authorize the destruction of records listed above.

Department Head Signature: City Attorney Signature:

Date: Date:

Certification: I hereby certify that the records listed above were destroyed in accordance with the City’s records related policies and procedures.

Resolution: Destruction Date: Method of Destruction:

Chief Deputy City Clerk Signature and Date:

Box
#
Description of Records
to be Destroyed Date From Date To
Code
Citation
(e.g., GC § 34090)
Retention
Period
Page No.,
Retention
No.
1 Scholarship Applications 1/2014
1/2022
12/2019
8/2023
GC § 34090 2 years P&R‐3;
P&R‐011
1 Metal Detector Permit Applications 8/2014 8/2023 GC § 34090 2 years P&R ‐5; P&R‐020
1 Senior Services Nutrition Program Files 7/1/1990 6/30/1992 GC § 34090 2 years P&R ‐1; P&R‐003
1 Community Resources Assistant I/II
Recruitment Files
4/2019 4/2021 29 CFR
1627.3(b)(1),
29 CFR
1602.14 et
seq.2 CCR
11013(c);
GC §§12946,
12960, 34090
Expiration
of
Eligibility
List +
4 years
HR‐6;
HR‐018
1 Pool Facility Rental Applications and
Statements
1/2014 12/2016 GC § 34090 2 years P&R‐4;
P&R‐014
1 Accident /Minor Injury Reports
(Members of the public)
1/2016 6/2023 GC § 34090 2 years P&R‐1;
P&R‐002
1 Aquatics Program Files 1/2005
1/2015
12/2009
12/2015
GC § 34090 2 years P&R ‐1;
P&R‐003
1 Volunteer Service Project Participant
Waivers of Liability
1/2019 12/2019 GC § 34090 2 years P&R‐5;
P&R‐029
1 Leaders‐in‐training Program File and
Applications
1/2023 12/2023 GC § 34090 2 years P&R ‐1;
P&R‐003
1 Summer Day Camp Program File, Rosters,
Reports
1/2023 12/2023 GC § 34090 2 years P&R ‐1;
P&R‐003
1 Arbor Day Event Participant Waivers of
Liability
1/2017 12/2017 GC § 34090 2 years P&R‐5;
P&R‐029

Page 544 of 1114 ends

Department: Community Development Prepared By: Daniella Chadwick

Page 1 of 2 ends

CITY OF COVINA

Box
#
Description of Records
to be Destroyed
Date
From
Date
To
Code Citation
(e.g., GC § 34090) Retention Period
Page No.,
Retention
No.
1 Copies or duplicates of any record
Drafts and Notes
2016
2016
2026
2026
GC § 34090.7
GC § § 34090, 7925.500
When no longer required
When no longer required
CW‐3;
CW‐022
CW‐6;
CW‐028
2 Copies or duplicates of any record
(invoices; Finance is the lead dept. CD
keeps copies for ease of reference)
Correspondence (letters) – these records
have been scanned into the
department's shared drive.

Real Estate Appraisals – over five years
old.

Planning Application reference cards
(reference material) – no longer
necessary. Cards were once used to find
the microfiche number, but have not
been used for at least 7 years.
2017
2018
2010
1950
2025
2019
2010
1980
GC § 34090.7
2 Cal.5th 608;
GC § 34090
GC § 34090
GC § 34090.7
When no longer required
2 years
5 years
Minimum 2 years
CW‐3;
CW‐022
CW‐4;
CW‐023
CD‐4;
ED‐004
CW‐10;
CW‐51
3 Planning Project Files – Approved
Permanent Entitlements
Various Zoning Ordinance Amendments,
Site Plan Reviews, and Conditional Use
Permit project file records. All records are
over ten years old and have been scanned
and verified to be located within
Laserfiche.
1966 1994 14 CCR § 15095(c);
GC § § 34090, 34090.7
Active (in office) for
ten years. Total
retention is
permanent. Destroy
paper after QC&OD
CD‐8;
PL‐019
4 Planning Application reference cards
(reference material) – no longer
necessary. Cards were once used to find
the microfiche number, but have not
been used for at least 7 years.

Board & Commission Applications
(Historic Preservation Board) are over 2
years old.

Notice of Continued Public Hearings.

Not referenced in the destruction
schedule, we scanned these notices in
Laserfiche under “Agenda Packets” and
are treating retention the same as agenda
1950
2000
1988
1980
2004
2010
GC § 34090.7
GC § 34090
GC § 34090.7
Minimum 2 years
2 years
2 Years active. Total
retention is assumed
permanent and
added to Laserfiche.

CW‐10;
CW‐51
CC‐5;
CC‐010
CW‐8;
CW‐039

Page 545 of 1114 ends

Department: Community Development Prepared By: Daniella Chadwick

Page 2 of 2 ends

Destruction Authorization: I hereby authorize the destruction of records listed above.

Department Head Signature: City Attorney Signature:

Date: Date:

Certification: I hereby certify that the records listed above were destroyed in accordance with the City’s records related policies and procedures.

Resolution: Destruction Date: Method of Destruction:

Chief Deputy City Clerk Signature and Date:
packets. These are over ten years old. 2
binders.
5 Planning Project Files – Approved
Permanent Entitlements
Various Tentative Tract Maps, Planned
Community Developments, and Site Plan
reviews. All items are over ten years old
and have been scanned into and verified
to be within Laserfiche
1966 1990 14 CCR § 15095(c);
GC § § 34090, 34090.7
Active (in office) for
ten years. Total
retention is
permanent. Destroy
paper after QC&OD
CD‐8;
PL‐019
6 Planning Project Files – Approved
Permanent Entitlements
Various Tentative Tract Maps, Planned
Community Developments, and Site Plan
reviews. All items are over ten years old
and have been scanned into and verified
to be within Laserfiche
Zoning Ordinance
Amendments/Reclassifications/Zone
Change
1964
1983
1991
1989
14 CCR § 15095(c);
GC § § 34090, 34090.7
GC § 34090.7
Active (in office) for
ten years. Total
retention is
permanent. Destroy
paper after QC&OD
Permanent, destroy
paper after imaged
and QC’d
CD‐8;
PL‐019
CD‐9;
PL‐025

Page 546 of 1114 ends

Page 547 of 1114 ends

Page 548 of 1114 ends

Department: Public Works-Engineering Prepared By: Cynthia Ruiz

Page 1 of 1 ends

CITY OF COVINA

Destruction Authorization: I hereby authorize the destruction of records listed above.

Department Head Signature: City Attorney Signature:

Date: Date:

Certification: I hereby certify that the records listed above were destroyed in accordance with the City’s records related policies and procedures.

Resolution: Destruction Date: Method of Destruction:

Chief Deputy City Clerk Signature and Date:

Box
#
Description of Records
to be Destroyed Date From Date To
Code
Citation
(e.g., GC § 34090)
Retention
Period
Page No.,
Retention
No.
1 Temporary Encroachment Permits 1/1/2017 12/31/2018 GC‐§ 34090 Final / Completion
+2 years
PW‐5;
PW‐018
2 Temporary Encroachment Permits 1/1/2019 12/31/2020 GC‐§ 34090 Final / Completion
+2 years
PW‐5;
PW‐018
3 Temporary Encroachment Permits 1/1/2021 12/31/2022 GC‐§ 34090 Final / Completion
+2 years
PW‐5;
PW‐018
4 Temporary Encroachment Permits 1/1/2023 3/31/2024 GC‐§ 34090 Final / Completion
+2 years
PW‐5;
PW‐018

Page 549 of 1114 ends

Page 550 of 1114 ends

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 19
Meeting: June 16, 2026
Title: Agreement between All City Management Services Inc., and the City of Covina for Crossing Guard Service
Presented by: Ric Walczak, Chief of Police
Recommendation: 1. Approve the agreement between All City Management Services, Inc. and the City of Covina for school crossing guard services for fiscal year 2026-27 and authorize the City Manager or his designee to execute the agreement; and

2. Approve the crossing guard cost sharing agreements between the City of Covina and Covina Valley Unified School District and Charter Oak Unified School District and authorize the City Manager or his designee to execute agreements.

EXECUTIVE SUMMARY:

The City utilizes a private vendor for crossing guard services throughout the community. These services are provided in partnership between the Police Department, Charter Oak Unified School District and Covina Valley School District. As proposed, this relationship will continue with the City paying 50% of the costs and each District paying for 50% of the costs for crossing guard services adjacent to their school sites
DISCUSSION:

In July 2004, the Covina City Council approved contracting for school crossing guard services with All City Management Services (ACMS), Inc. Since that time, ACMS has continued to provide uninterrupted school crossing guard services for multiple schools in two different school districts in the City of Covina.

When searching for a crossing guard provider, we looked for companies that exclusively specialize in this service. ACMS was founded in 1985 and is the only private corporation specifically and exclusively providing school crossing guard services in the nation. ACMS is currently the largest employer of school crossing guards, with over 3,000 Crossing Guards serving over 150 cities, counties and school districts.

Staff at the CPD has found them to be a reliable and responsive company that meets the needs of our City.

After careful review and evaluation of the crossing guard industry, ACMS continues to emerge as the only company that is appropriate for our needs. Some of the agencies they currently contract with around Covina include El Monte, Walnut, Arcadia, Glendora, Rowland Heights, Azusa, Los Angeles County (which covers all the surrounding unincorporated areas), La Puente, Diamond Bar and Baldwin Park. ACMS has been providing excellent crossing guard service to the City of Covina since 2004.

This FY 2026-27 agreement is for one year ending in June 30, 2027. The agreement will automatically renew for two additional one-year terms unless a 30-day notice is provided before the end of term.

FISCAL IMPACT:

The crossing guard service cost shall not exceed $304,560 in total for Fiscal Year 2026-27. This is a 5% increase from the FY 2025-26 school year. Adequate funds are included in the Police Department’s FY 2026-27 budget (1010 1200 51430). As part of this 50/50 cost sharing arrangement, the City of

Page 551 of 1114 ends

Covina will pay ACMS the full cost of the crossing guard service then in turn shall invoice the remaining 50% of the cost to each of the school districts.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

Page 552 of 1114 ends

ATTACHMENT A

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated July 1, 2026 (“Effective Date”) and is between the City of Covina, A California municipal corporation and Covina Valley Unified School District, hereinafter referred to as “CVUSD”. The City and CVUSD are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City shall utilize and pay All City Management Services as an independent contractor to provide crossing guard services for CVUSD.

B. CVUSD shall pay City 50% of the cost incurred to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2026, unless sooner terminated as provided in Section 4 of this Agreement.

2. Compensation.

A. Compensation. The City and CVUSD each shall be responsible for 50% of the total cost of the crossing guard services of $190,350. CVUSD shall pay City a sum not to exceed $95,175 for a total not-to-exceed amount of NINETY FIVE THOUSAND ONE HUNDRED SEVENTY FIVE DOLLARS AND ZERO CENTS (the “maximum compensation”), for the term of this Agreement B. Additional Services. City and CVUSD shall not allow any claims for additional services performed by independent contractor, unless the City Council and the CVUSD Board authorize the additional services in writing prior to the performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council and the CVUSD Board shall be compensated at the hourly rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. Additional service includes crossing service for summer school. City and CVUSD shall make payment for additional services and expenses in accordance with Section 3 of this Agreement.

3. Method of Payment.

A. Invoices. City shall submit to CVUSD an invoice, on a monthly basis, or actual services performed pursuant to this Agreement. The basis of payment shall be per hour worked. The invoice shall be accompanied by supporting documents enumerating the hours worked at each school site for the invoice period.

B. Payment. CVUSD shall pay to City all undisputed invoice amounts within thirty (30) calendar days after receipt, up to the maximum compensation set forth in Section 2 of this Agreement. City

Page 553 of 1114 ends

Page 2 of 6 ends

and CVUSD shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant.

4. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City or CVUSD may terminate or suspend this Agreement at any time, at Will, for any reason or no reason, after giving written notice to the other party at least seven (7) calendar days before the termination or suspension is to be effective.

5. Notices. Any notices, consents requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective; (1) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service City’s and CVUSD’s regular business hours, (or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to CVUSD:

Attn: Ric Walczak Attn: Jonathan Blackmore, Ed.D.

City of Covina Covina Valley Unified
444 N. Citrus Ave. 519 E. Badillo St.

Covina, CA 91723 Covina, CA 91723

6. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exits or arises between a provision of this Agreement and a provision of any exhibit the provisions of this Agreement shall control.

7. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement

8. Amendment of Agreement. This Agreement may be amended only by a writing signed by all parties. The City Manager and the Superintendent are authorized to sign an amendment to this Agreement on the City Council’s and CVUSD Board’s behalf and without the City Council’s or the CVUSD Board’s prior approval to make the following non-substantive modifications to the Agreement: (a) name changes; (b) non-monetary extensions of time; (c) non-monetary changes in the scope of work; and (d) termination of the Agreement.

Page 554 of 1114 ends

Page 3 of 6 ends

9. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.

10. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

11. Time of the Essence. Time is of the essence in respect to all provision of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

12. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina and CVUSD.

13. Attorneys’ Fees. In any litigation or other proceeding by which one party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgement.

14. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

15. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of CVUSD warrants and represents that he or she has the authority to execute this Agreement on behalf of CVUSD and has the authority to bind CVUSD to the performance of its obligations hereunder.

Page 555 of 1114 ends

Page 4 of 6 ends

The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City: School District:

City of Covina, California Municipal Covina Valley Unified School District Corporation
By: By:

Name: Chris Marcarello Name: Manuel Correa
Title: City Manager Title: Chief Business Officer
(Two signatures of corporate officers required
For corporations under Corporations Code
Section 313, unless corporate documents
Authorize only one person to sign this
Agreement on behalf of the corporation.)
ATTEST:

By: ________________________________
Name: Fabian Velez
Title: CHIEF Deputy City Clerk

Page 556 of 1114 ends

Page 5 of 6 ends

EXHIBIT A

APPROVED FEE SCHEDULE
Ten (10) sites at 3.0 hours per day.
30 total hours per day X 180 days per year X $35.25 hourly billing rate = $190,350 PSA 50% - 50% Split
$95,175 Covina Valley Unified School District
$95,175 City of Covina

Page 557 of 1114 ends

Page 6 of 6 ends

EXHIBIT B

SCOPE OF SERVICES
All City Management Services shall provide crossing guard service/trained and uniformed personnel at the following designated ten (10) Covina Valley Unified School District on all days in which school is in session during the regular school year (excluding summer school session). o Barranca/Workman (NW)
o Fourth/Cypress (IFOS)
o Grove Center/Lark Ellen (SE)
o Lark Ellen/Bridger (NE)
o Prospero/Covina (SW)
o Prospero/Cypress (NW)
o Puente/DeLay
o Armel/Badillo (NW)
o Armel/Puente East (NW)
o E. Puente St./Monte Vista Ave.

Page 558 of 1114 ends

ATTACHMENT B

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated July 1, 2026 (“Effective Date”) and is between the City of Covina, A California municipal corporation and Charter Oak Unified School District, hereinafter referred to as “COUSD”. The City and COUSD are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City shall utilize and pay All City Management Services as an independent contractor to provide crossing guard services for COUSD.

B. COUSD shall pay City 50% of the cost incurred to perform these services in accordance with the terms and conditions of this Agreement.

The parties therefore agree as follows:

1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2027, unless sooner terminated as provided in Section 4 of this Agreement.

2. Compensation.

A. Compensation. The City and COUSD each shall be responsible for 50% of the total cost of the crossing guard services of $114,210. COUSD shall pay City a sum not to exceed $57,105 for a total not-to-exceed amount of FIFTY SEVEN THOUSAND ONE HUNDRED FIVE DOLLARS AND ZERO CENTS (the “maximum compensation”), for the term of this Agreement.

B. Additional Services. City and COUSD shall not allow any claims for additional services performed by independent contractor, unless the City Council and the COUSD Board authorize the additional services in writing prior to the performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council and the COUSD Board shall be compensated at the hourly rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. Additional service includes crossing service for summer school. City and COUSD shall make payment for additional services and expenses in accordance with Section 3 of this Agreement.

3. Method of Payment.

A. Invoices. City shall submit to COUSD an invoice, on a monthly basis, or actual services performed pursuant to this Agreement. The basis of payment shall be per hour worked. The invoice shall be accompanied by supporting documents enumerating the hours worked at each school site for the invoice period.

B. Payment. COUSD shall pay to City all undisputed invoice amounts within thirty (30) calendar days after receipt, up to the maximum compensation set forth in Section 2 of this Agreement. City

Page 559 of 1114 ends

Page 2 of 6 ends

and COUSD shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant.

4. Termination or Suspension of Agreement.

A. Right to Terminate or Suspend. City or COUSD may terminate or suspend this Agreement at any time, at Will, for any reason or no reason, after giving written notice to the other party at least seven (7) calendar days before the termination or suspension is to be effective.

5. Notices. Any notices, consents requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective; (1) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service City’s and COUSD’s regular business hours, (or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:

If to City: If to COUSD:

Attn: Ric Walczak Attn: Karyl Brandford
City of Covina Charter Oak Unified School District
444 N. Citrus Ave. 20240 E. Cienega Avenue
Covina, CA 91723 Covina, CA 91724

8. Amendment of Agreement. This Agreement may be amended only by a writing signed by all parties. The City Manager and the Superintendent are authorized to sign an amendment to this Agreement on the City Council’s and COUSD Board’s behalf and without the City Council’s or the COUSD Board’s prior approval to make the following non-substantive modifications to the Agreement: (a) name changes; (b) non-monetary extensions of time; (c) non-monetary changes in the scope of work; and (d) termination of the Agreement.

Page 560 of 1114 ends

Page 3 of 6 ends

15. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of COUSD warrants and represents that he or she has the authority to execute this Agreement on behalf of COUSD and has the authority to bind COUSD to the performance of its obligations hereunder.

Page 561 of 1114 ends

Page 4 of 6 ends

The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.

City: School District:

City of Covina, California Municipal Charter Oak Unified School District Corporation
By: By:

Name: Chris Marcarello Name: Dr. Danny Kim.

Title: City Manager Title: Superintendent
(Two signatures of corporate officers required
For corporations under Corporations Code
Section 313, unless corporate documents
Authorize only one person to sign this
Agreement on behalf of the corporation.)
ATTEST:

By: ________________________________
Name: Fabian Velez
Title: Chief Deputy City Clerk

Page 562 of 1114 ends

Page 5 of 6 ends

EXHIBIT A

APPROVED FEE SCHEDULE
Six (6) sites at 3.0 hours per day.
18 total hours per day X 180 days per year X $35.25 hourly billing rate = $114,210 PSA 50% - 50% Split
$57,105 Charter Oak Unified School District
$57,105 City of Covina

Page 563 of 1114 ends

Page 6 of 6 ends

EXHIBIT B

SCOPE OF SERVICES
All City Management Services shall provide crossing guard service/trained and uniformed personnel at the following designated six (6) sites within Charter Oak Unified School District on all days in which school is in session during the regular school year (excluding summer school session).  Old Badillo/Reeder
 Badillo/Reader (SW)
 Cienega/Glendora (SW)
 Sunflower/Benwood
 Badillo/Glendora (SW)
 Badillo/Glendora (NW)

Page 564 of 1114 ends

AGREEMENT FOR CROSSING GUARD SERVICES
This AGREEMENT FOR CROSSING GUARD SERVICES (the “Agreement”) is dated June 8, 2026, and is between the CITY OF COVINA (hereinafter called the "Principal"), and ALL CITY MANAGEMENT SERVICES, INC., a California corporation (hereinafter called the "Contractor").

WITNESSETH
The parties hereto have mutually covenanted and agreed as follows:

1. This Agreement is for an initial term which commences on or about July 1, 2026, and ends on June 30, 2027 (the “Initial Term”). Thereafter, the term of this Agreement shall renew automatically on the termination date of this Agreement for up to two (2) additional, successive one (1) year periods (each, a “Renewal Term” and, together with the Initial Term, the “Term") unless either party provides the other party with no less than thirty (30) days’ written notice to the other party prior to the end of the Initial Term or the Renewal Term, as applicable, in which case this Agreement shall terminate on the expiration date of the Initial Term, or the then-current Renewal Term, as the case may be.

2. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a “Crossing Guard”.

The Contractor will perform criminal background checks and confirm employment eligibility through E-Verify on all prospective personnel. The Contractor is an independent contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the Principal.

3. The Principal shall designate a representative to serve as its point of contact for dealing with Contractor with respect to this Agreement.

4. The Principal shall determine the locations where Crossing Guards shall be furnished by the Contractor.

The Contractor shall provide at each designated location personnel properly trained as herein specified for the performance of duties as a Crossing Guard. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with the terms of this Agreement.

5. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement.

6. In the performance of its duties the Contractor and all employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and all applicable laws of the state in which the Services are to be performed.

7. Persons provided by the Contractor as Crossing Guards shall be trained in all applicable laws of the

Page 565 of 1114 ends

ATTACHMENT C
state in which the Services are to be performed pertaining to general pedestrian safety in school crossing areas.

8. Crossing Guard Services (the “Services”) shall be provided by the Contractor at the designated locations on all days in which school is in session in the area under Principal’s jurisdiction. The Contractor also agrees to maintain communication with the designated schools to maintain proper scheduling.

9. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand held Stop signs and any other safety equipment which may be necessary.

10. The Contractor shall at all times provide workers' compensation insurance covering its employees and shall provide and maintain liability insurance for Crossing Guard activities. The Contractor will provide to the Principal a Certificate of Insurance naming the Principal and its officials, officers and employees as additional insureds. Such insurance shall include commercial general liability with a combined single limit of not less than $1,000,000.00 per occurrence and in aggregate for property damage and bodily injury. Such insurance shall be primary with respect to any insurance maintained by the Principal and shall not call on the Principal's insurance contributions. Such insurance shall be endorsed for contractual liability and personal injury and shall include the Principal, its officers, agents and interest of the Principal. Such insurance shall not be canceled, reduced in coverage or limits or non-renewed except after thirty (30) days written notice has been given to the Principal.

11. Contractor agrees to defend, indemnify and hold harmless the Principal, its officers, employees, agents and representatives, from and against any and all actions, claims for damages to persons or property, penalties, obligations or liabilities (each a “Claim” and collectively, the “Claims”) that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the sole negligent acts or omissions, or willful misconduct, of Contractor, its agents, employees, subcontractors, representatives or invitees.
a) Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses including attorney's fees incurred in connection herewith.
b) In the event the Principal, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the sole negligence of Contractor hereunder, Contractor agrees to pay Principal, its officers, agents, or employees, any and all costs and expenses incurred by the Principal, its officers agents or employees in such action or proceeding, including, but not limited to, reasonable attorney's fees.
c) In the event that a court determines that liability for any Claim was caused or contributed to by the negligent act or omission or the willful misconduct of Principal, liability will be apportioned between Contractor and Principal based upon the parties’ respective degrees of culpability, as determined by the court, and Contractor’s duty to indemnify Principal will be limited accordingly.

Page 566 of 1114 ends

d) Notwithstanding anything to the contrary contained herein, Contractor’s indemnification obligation to Principal for Claims under this Agreement will be limited to the maximum combined aggregate of Contractor’s general liability and umbrella insurance policies in the amount of $6,000,000 (Six Million Dollars).

12. Either party shall have the right to terminate this Agreement by giving sixty (60) days written notice to the other party.

13. The Contractor shall not have the right to assign this Agreement to any other person or entity except with the prior written consent of the Principal.

14. The Principal agrees to pay the Contractor for the Services rendered pursuant to this Agreement the sum of thirty-five dollars and twenty-five cents ($35.25) per hour, per Crossing Guard during the Initial Term. It is understood that the cost for providing eight thousand six hundred forty (8,640) hours of service to a minimum of sixteen (16) sites shall not exceed three hundred four thousand five hundred sixty dollars ($304,560.00). For automatic renewals no less than (60) days before the expiration of the Initial Term, or the Renewal Term, as applicable, Contractor will notify Principal of its proposed hourly rate for the following 12-month period, which will be deemed accepted by Principal unless Principal notifies Contractor of its disagreement therewith, or its intent not to renew the Agreement, in writing, no less than thirty (30) days prior to the end of the Initial Term or the Renewal Term, as applicable. If Principal disagrees with Contractor’s proposed new hourly rate, but still wishes to renew the Agreement the parties will negotiate in good faith to reach mutual agreement on, and confirm in writing, the new hourly rate for the following 12-month period, prior to the expiration of the Initial Term or the Renewal Term, as the case may be.

15. Payment is due within thirty (30) days of receipt of Contractor’s properly prepared invoice.

16. Contractor may request a price increase during the term as a result of any legally-mandated increases in wages or benefits imposed in the state or municipality in which the Services are to be performed and to which Contractor’s employees would be subject. Contractor shall provide Principal with 60 days-notice of its request to increase pricing. Principal agrees to review and respond to said notice within 30 days of receipt.

17. This Agreement constitutes the complete and exclusive statement of the agreement among the parties with respect to the subject matter hereof and supersedes all prior written or oral statements among the parties, including any prior statements, warranties, or representations. This Agreement is binding upon and will inure to the benefit of the parties hereto and their respective heirs, administrators, executors, successors, and assigns. Each party hereto agrees that this Agreement will be governed by the law of the state in which the Services are to be performed, without regard to its conflicts of law provisions.

Any amendments, modifications, or alterations to this Agreement must be in writing and signed by all parties. There will be no presumption against any party on the ground that such party was responsible for preparing this Agreement or any part of it. Each provision of this Agreement is severable from the other provisions. If any provision of this Agreement is declared invalid or contrary to existing law, the inoperability of that provision will have no effect on the remaining provisions of the Agreement which will continue in full force and effect.
[SIGNATURES FOLLOW ON NEXT PAGE]

Page 567 of 1114 ends

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year written below.

PRINCIPAL CONTRACTOR

City of Covina All City Management Services, Inc.

By_____________________________ By______________________________ Signature
_____________________________ _____________________________ Print Name and Title Print Name and Title

Date____________________________ Date____________________________

Page 568 of 1114 ends

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 20
Meeting: June 16, 2026
Title: City-Wide Sewer Relief Line Project – Project No. S2601 – Final Acceptance and Filing Notice of Completion.

Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Accept the work performed by GRBCON, Inc.; and

2. Authorize the City Clerk to file a Notice of Completion for the City-Wide Sewer Relief Line Project – Project No. S2601.

EXECUTIVE SUMMARY:

On February 17, 2026 the City Council approved a contract with GRBCON, Inc. for an amount of $130,900 with a project scope that included:
 Open-cut/excavated point repairs at approximately eight (8) locations throughout the City in which the sewer main is in “Sever Defect” (Grade 4) or “Critical Defect” (Grade 5) and repairs are needed in order to keep the Sanitary Sewer System running in optimal order.

Project construction has been completed and City staff recommends acceptance of the work performed by GRBCON, Inc. and to authorize the City Clerk to file a Notice of Completion (Attachment A) for the City-Wide Sewer Relief Line Project – Project No. S2601.

DISCUSSION:

During project construction, the need for additional work not included in the original scope of work was identified by the City. As a result, the City Engineer reviewed and approved the following change order, decreasing the overall contract amount by $5,817 as follows:
 Change Order No. 1 – Increased the overall contract amount by $2,833 for C-Below Subsurface Imaging Services.
 Change Order No. 2 – Decreased the overall contract amount by $8,650 for quantity adjustments.

FISCAL IMPACT:

Project funding for the City-Wide Sewer Relief Line Project – Project No. S2601 was allocated as follows:

Source of Project Funds Amount Account
Sanitary Sewer $1,000,000 63002700-55350-S2601
Total $150,000
The following table represents the final project summary:

Page 569 of 1114 ends

Item Actual
Project Appropriations $1,000,000
GRBCON, Inc. – (Contract Amount plus Change
Orders) ($125,083)
Total Expenditures ($125,083)
Total UNDER/OVER BUDGET $874,917
Project savings of $874,917 from this project will be returned to the Sanitary Sewer Fund – Fund Balance for use towards future projects.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The project involves negligible or no expansion of an existing use.

Respectfully submitted,

Page 570 of 1114 ends

ATTACHMENT A

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on: May 6, 2026 . The work done was:

City-Wide Sewer Relief Line Project – Project No. S2601

8. The names of the contractor, if any, for such work improvement was:

GRBCON, Inc. February 17, 2026
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

City-Wide Sewer Relief Line Project – Project No. S2601

10. The street address of said property is City-Wide
(If no street address has been officially signed, insert “None”.) Dated June 16, 2026
Fabian Velez, Chief Deputy City Clerk, City of Covina

VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on June 16, , 2026 at Covina , California .

Rafael M. Fajardo, City of Covina

Page 571 of 1114 ends

Page 572 of 1114 ends

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 21
Meeting: June 16, 2026
Title: Traffic Signal Battery Backup Installation Project – Project No. T2603 – Final Acceptance and Filing Notice of Completion
Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Accept the work performed by Crosstown Electrical & Data, Inc.; and

2. Authorize the City Clerk to file a Notice of Completion for the Traffic Signal Battery Backup Installation Project – Project No. T2603.

EXECUTIVE SUMMARY/BACKGROUND:

On October 21, 2025, the City Council approved a contract with Crosstown Electrical & Data, Inc. for an amount of $245,395 with a project scope that included:
 Installation of battery backup systems for various traffic signals located along Azusa Avenue and Citrus Avenue.

Project construction has been completed and City staff recommends acceptance of the work performed by Crosstown Electrical & Data, Inc. and to authorize the City Clerk to file a Notice of Completion (Attachment A) for the Traffic Signal Battery Backup Installation Project – Project No. T2603.

DISCUSSION:

During project construction, the need for additional work not included in the original scope of work was identified by the City. As a result, the City Engineer reviewed and approved the following change order, decreasing the overall contract amount by $13,082.48 as follows:
 Change Order No. 1 – Decreased the overall contract amount by $10,446.19 for deletion of Battery Backup System at Citrus Avenue & Metrolink Station.  Change Order No. 2 – Decreased the overall contract amount by $2,636.29 for deletion of Battery Backup System at Citrus Avenue & San Bernardino Road.

FISCAL IMPACT:

Project funding for the Traffic Signal Battery Backup Installation Project – Project No. T2603 was allocated as follows:

Source of Project Funds Amount Account
Proposition C $326,365 24052200-55340-T2603
Total $326,365
The following table represents the final project summary:

Page 573 of 1114 ends

Item Actual
Project Appropriations $326,365
Crosstown Electrical & Data, Inc. – (Contract Amount
plus Change Orders) ($232,312.52)
Siterep Construction Services, Inc – (Inspection
Services) ($31,500)
RKA Consulting Group – (Design Engineering
Services) ($24,930)
Total Expenditures ($288,742.52)
Total UNDER/OVER BUDGET $37,622.48
Project savings of $37,622.48 from this project will be returned to the Proposition C Fund – Fund Balance for use towards future projects.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Respectfully submitted,

Page 574 of 1114 ends

ATTACHMENT A

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on: May 13, 2026 . The work done was:

Traffic Signal Battery Backup Installation Project – Project No. T2603

8. The names of the contractor, if any, for such work improvement was:

Crosstown Electrical & Data, Inc. October 21, 2025
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

Traffic Signal Battery Backup Installation Project – Project No. T2603

10. The street address of said property is City-Wide
(If no street address has been officially signed, insert “None”.) Dated June 16, 2026
Fabian Velez, Chief Deputy City Clerk, City of Covina

Executed on June 16, , 2026 at Covina , California .

Rafael M. Fajardo, City of Covina

Page 575 of 1114 ends

Page 576 of 1114 ends

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 22
Meeting: June 16, 2026
Title: Amendment No 2. To the Parking Enforcement Agreement Presented by: Ric Walczak, Chief of Police
Recommendation: Approve Amendment No. 2 to the Agreement with Inter-Con Security Systems Inc. for parking enforcement services and authorize the City Manager or his designee to execute the amendment.

EXECUTIVE SUMMARY:

The City of Covina Police Department would like to extend the currently one-year agreement with InterCon Security Systems Inc. to provide parking enforcement services for FY 2026-27. This provides for two full-time parking enforcement officers who work Monday through Friday, 8:30 am to 5:30 pm (40 hrs. each). In addition, part-time parking enforcement officers enforce overnight parking regulations seven days a week. In total 148 hours of parking enforcement will be conducted by Inter-Con Security per week. This extension will expire on June 30, 2027.

DISCUSSION:

The current agreement with Inter-Con Security Systems Inc. expires on June 30, 2026. This amendment will extend service until June 30, 2027. There is an option to extend service for one (1) additional one-year term thereafter.

This second amendment extends service for FY 2026-27 with a cost of $265,532.80. This is a 16% increase due to wage increases (inflation pressures) and healthcare cost.

FISCAL IMPACT:

The FY 2026-27 Police budget has an appropriation of $266,000 for this service (1010-1300-51880).

No additional funds are requested
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

Page 577 of 1114 ends

Page 578 of 1114 ends

ATTACHMENT A
AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT FOR

PARKING ENFORCEMENT SERVICES BETWEEN THE CITY OF COVINA AND INTER-CON SECURITY SYSTEMS, INC.

THIS AMENDMENT No. 2 (“First Amendment”) is dated July 1, 2026, and is between the City of Covina, a California municipal corporation (“City”) and Inter-Con Security Systems, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City and Consultant entered into that certain Professional Services Agreement dated July 1, 2024 (“Agreement”), pursuant to which Consultant provides daytime and overnight parking enforcement services to the City.

B. City and Consultant desire to amend the Agreement to extend the term of the Agreement and modify the compensation amount.

The Parties agree as follows:

1. Section 1 of the Agreement, “Term of Agreement,” is hereby amended to read as follows:
“1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2027, unless sooner terminated as provided in Section 14 of this Agreement. The City may, upon mutual agreement, extend the Agreement for one (1) additional one-year terms. In no event shall the Agreement be extended beyond June 30, 2028.”

2. Paragraph A of Section 2 of the Agreement, “Compensation,” is hereby amended to read as follows:
“A. Compensation. As full compensation for Consultant’s Services provided under this Agreement, City shall pay Consultant a sum not to exceed Two Hundred Sixty Five Thousand Five Hundred Thirty Two dollars and Eighty Cents ($265,532.80) annually (the “maximum compensation”), based on the hourly rates set fourth in the Approved Fee Schedule, attached hereto as Exhibit A.”

3. Except for the changes specifically set forth in this First Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. [SIGNTURE PAGE FOLLOWS]

Page 579 of 1114 ends

Page 2 of 3 ends

The parties, through their duly authorized representatives, are signing this First Amendment on the date stated in the introductory clause.

City:

City of Covina,
a California municipal corporation
By:

Name:

Title:

ATTEST:

By:

Name: Fabian Velez
Title: Chief Deputy City Clerk
APPROVED AS TO FORM:

By:

Name: Kevin Ennis
Title: City Attorney
Consultant:

Inter-Con Security Systems, Inc.,
a California corporation
By:

Name:

Title:

By:

Name:

Title:
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)

Page 580 of 1114 ends

Page 3 of 3 ends

EXHIBIT A

Page 581 of 1114 ends

Page 582 of 1114 ends

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 23
Meeting: June 16, 2026
Title: Ordering the Engineer’s Report, Approving the Engineer’s Report, and Declaring the Intent to Levy and Collect Assessments on Covina Landscaping District No. 1 for Fiscal Year 2027 and Set Public Hearing for Protests in Relation Thereto Presented by: Rafael M. Fajardo, Director of Public Works/City Engineer Recommendation: 1. Adopt Resolution CC 2026-40 ordering the City’s Assessment Engineer to prepare and file a report levying assessments within the Covina Landscaping District No. 1 for Fiscal Year 2027; and

2. Adopt Resolution CC 2026-41 approving the Engineer’s Report and declaring its intention to levy and collect assessments on the Covina Landscaping District No. 1 for Fiscal Year 2027 and setting the Public Hearing date for July 21, 2026 for hearing protests in relation thereto.

EXECUTIVE SUMMARY/BACKGROUND:

The Covina Landscaping District No. 1 (hereafter referred to as “District”) was formed April 6, 1981, pursuant to the provisions of the California Streets and Highways Code, Division 15, Part 2, Landscaping and Lighting Act of 1972 (hereafter referred to as “1972 Act”), in order to provide and maintain public landscape improvements in specified areas within the City of Covina, as discussed in the Engineer’s Report (Attachment A).

Each fiscal year, prior to collecting assessments on the LA County property tax roll, the City Council must adopt resolutions (Attachments B and C) directing the City’s Assessment Engineer to prepare and file a report regarding the proposed assessment for each district Zone, approving the Engineer’s Report, and declaring the City Council’s intention to levy and collect assessments for the upcoming fiscal year. The 2026-2027 Engineer’s Report for the Covina Landscaping District No. 1 has been prepared for review and consideration. As proposed, the City Council will conduct the required Public Hearing for this matter on July 21, 2026, at 7:30 p.m.

DISCUSSION:

The revenue collected from assessed properties provides funds for the landscape maintenance of eighteen (18) active zones in the City as described below. A City contractor maintains the landscape improvements within each Zone.
 Zone 1 - Parque Xalapa Area
Description: Located in the southeast region of the City, south of Covina Hills Road, north of Holt Avenue and the San Bernardino Freeway, and east of Grand Avenue. The Zone was established in 1981. The annual assessments provide for landscape maintenance in Parque Xalapa, Forest Hills Drive, the Covina Hills Road Slope, and Oak Tree Park.

Assessment Methodology: Based on lot size and capped per Proposition 218; recommend continuing the maximum assessment of $56.55 per 1,000 square feet of lot size to cover zone expenses.

Page 583 of 1114 ends

 Zone 2 - Arrow Grand Circle Area
Description: Located in the north-central region of the City, south of Arrow Highway, north of Cienega Avenue, and west of Grand Avenue. The Zone was established in April 1981. The annual assessments provide for landscape maintenance at the entrances to Arrow Grand Circle off of Arrow Highway, as well as the north side of Cienega Avenue between Grand Avenue and Barranca Avenue that is adjacent to the properties within the Zone.

Assessment Methodology: Based on lot size and capped per Proposition 218; recommend continuing the maximum assessment of $17.00 per 1,000 square feet of lot size to cover zone expenses.
 Zone 3 – Golden Grove Way Area
Zone has not been levied since FY 1983-84. The association of property owners along Golden Grove Way took over the maintenance of the landscape improvements originally associated with this Zone.
 Zone 4 – Four Residential Developments Near Arrow Highway/Puente Street Description: Comprised of four residential developments (single-family and condominium) generally located south of Arrow Highway and north of Puente Street along the Azusa Avenue corridor. These four residential developments are inclusive of Tract 15506, Tract 14394, Tract 18642, Tract 33882, and Tract 34224. The Zone was added to the Covina Landscaping District No. 1 in FY 1986-87. The annual assessments provide for the maintenance of street landscaping (including street tree maintenance) associated with the properties, as well as a portion of the maintenance costs of Azusa Avenue landscaping (15% of the cost).

Assessment Methodology: Based on dwelling units and capped per Proposition 218; recommend continuing the maximum assessment of $21.90 per dwelling unit to cover zone expenses.
 Zone 5 – Azusa Avenue
Description: Comprised of commercial/industrial properties generally located south of Arrow Highway and north of Badillo Street along the Azusa Avenue corridor. The Zone was added to the Covina Landscaping District No. 1 in FY 1986-87. The annual assessments provide for the maintenance of street landscaping (including street tree maintenance) specifically associated with these properties including 85% of the maintenance costs of Azusa Avenue landscaping.

Assessment Methodology: Based on lot size and capped per Proposition 218; recommend continuing the maximum assessment of $10.00 per 1,000 square feet of lot size to cover zone expenses.
 Zone 6 – Dalton Place
Description: Annexed into the Covina Landscaping District No. 1 in FY 2017-18. The Zone is comprised of 63 single family residential units, inclusive of Tract 73455. Improvements within this area consist of approximately 6,143 square feet of parkway landscaping and 28 street trees.

The annual assessments provide for the maintenance of the parkways and street trees specifically associated with these properties.

Assessment Methodology: Based on dwelling units and adjusted annually by the change in the Consumer Price Index up to a maximum of 3%; recommend the assessment of $143.88 per dwelling unit to cover zone expenses.

Page 584 of 1114 ends

 Zone 7 – Citrus Promenade
Description: Annexed into the Covina Landscaping District No. 1 in FY 2018-19. The Zone is comprised of 117 townhomes, inclusive of Tract No. 74512-1. Improvements within this area consist of median and parkway landscaping along Citrus Avenue. The annual assessments provide for the maintenance of the median and parkways associated with this development.

Assessment Methodology: Based on dwelling units and adjusted annually by the change in the Consumer Price Index up to a maximum of 3%; recommend the assessment of $106.70 per dwelling unit to cover zone expenses.
 Zone 8 – Three Residences on Dexter Street
Description: Annexed into the Covina Landscaping District No. 1 in FY 2018-19. The Zone is comprised of three townhomes, located south of Dexter Street and east of Fourth Avenue.

Improvements within this area consist of four street trees. The annual assessments provide for the maintenance of the street trees specifically associated with these properties.

Assessment Methodology: Based on dwelling units and adjusted annually by the change in the Consumer Price Index up to a maximum of 3%; recommend the assessment of $64.20 per dwelling unit to cover zone expenses.
 Zone 9 – Four Residences on Ruddock Street
Zone has not been levied since FY 2023-24. The development was expected to build out to a four lot residential subdivision. However, the development was never constructed.  Zone 10 – Atwood
Description: Annexed into the Covina Landscaping District No. 1 in FY 2019-20. The Zone is comprised of 52 townhomes, four live/work lofts, and three office/retail units, located north of Orange Street and west of Citrus Avenue. Improvements within this area consist of 31 street trees. The annual assessments provide for the maintenance of the street trees specifically associated with this development.

Assessment Methodology: Based on dwelling units or commercial lot size and adjusted annually by the change in the Consumer Price Index up to a maximum of 3%; recommend the assessment of $40.01 per unit to cover zone expenses.
 Zone 11 – N Citrus Condos
Description: Annexed into the Covina Landscaping District No. 1 in FY 2021-22. Tract No. 73660 generally located west of N. Citrus Avenue and north of W. Orange Street will develop into eight condominiums. Improvements within this area will consist of two street trees. The annual assessments provide for the maintenance of the street trees specifically associated with this development.

Assessment Methodology: Based on dwelling units and adjusted annually by the change in the Consumer Price Index up to a maximum of 3%; recommend the assessment of $38.29 per dwelling unit to cover zone expenses.
 Zone 12 – N Citrus Commercial Buildings
Description: Annexed into the Covina Landscaping District No. 1 in FY 2021-22. Tract 1224, Lot 6 (401 N. Citrus Avenue) generally located west of N. Citrus Avenue and north of W. Orange Street will develop into two commercial buildings. Improvements within this area consist of six street trees. The annual assessments provide for the maintenance of the street trees specifically associated with this development.

Page 585 of 1114 ends

Assessment Methodology: Based on commercial lot size and adjusted annually by the change in the Consumer Price Index up to a maximum of 3%; recommend the assessment of $98.88 per 1,000 square feet of lot size to cover zone expenses.  Zone 13 – Covina Bowl
Description: Annexed into the Covina Landscaping District No. 1 in FY 2022-23. The Zone is comprised of one restaurant and 132 condominiums, located south of W. San Bernardino Road, north of W. Badillo Street and west of N. Rimsdale Avenue. Improvements within this area consist of 25 street trees and 7,757 square feet of irrigated landscaping. The annual assessments will provide for the maintenance of the street trees and parkway landscaping specifically associated with this development.

Improvements within this area consist of four street trees and 662 square feet of irrigated landscaping. The annual assessments will provide for the maintenance of the street trees and parkway landscaping specifically associated with this development.

Assessment Methodology: Based on dwelling units and adjusted annually by the change in the Consumer Price Index up to a maximum of 3%; recommend the assessment of $14.14 per unit to cover zone expenses.
 Zone 15 – Campsite Brewery
Description: Annexed into the Covina Landscaping District No. 1 in FY 2023-24. The Zone was developed into one business comprised of two buildings, located north of Front Street and west of Curtis Avenue. Improvements within this area consist of 12 street trees and 2,307 square feet of irrigated landscaping. The annual assessments will provide for the maintenance of the street trees and parkway landscaping specifically associated with this development.

Assessment Methodology: Based on commercial lot size and adjusted annually by the change in the Consumer Price Index up to a maximum of 3%; recommend the assessment of $95.03 per 1,000 square feet of lot size to cover zone expenses.  Zone 16 – Two Residences on Puente Street
Description: Annexed into the Covina Landscaping District No. 1 in FY 2023-24. The Zone will remain as two residential parcels, located north of Puente Street and west of Monte Vista Avenue. Improvements within this area consist of three street trees. The annual assessments will provide for the maintenance of the street trees specifically associated with this development.

Assessment Methodology: Based on dwelling units and adjusted annually by the change in the Consumer Price Index up to a maximum of 3%; recommend the assessment of $144.84 per unit to cover zone expenses.
 Zone 17 – Stafford Place
Description: Annexed into the Covina Landscaping District No. 1 in FY 2023-24. The Zone is comprised of 38 residential townhomes, located north of Covina Blvd., west of Fairvale Avenue, and east of Citrus Avenue. Improvements within this area consist of nine street trees and 3,275 square feet of irrigated landscaping. The annual assessments will provide for the maintenance

Page 586 of 1114 ends

of the street trees and parkway landscaping specifically associated with this development.

Assessment Methodology: Based on dwelling units and adjusted annually by the change in the Consumer Price Index up to a maximum of 3%; recommend the assessment of $100.07 per unit to cover zone expenses.
 Zone 18 – Covina Villas
Description: Annexed into the Covina Landscaping District No. 1 in FY 2023-24. The Zone will develop into 10 residential townhomes, located north of W. Puente Street, east of S. 4th Avenue, and west of S. 3rd Avenue. Improvements within this area consist of 14 street trees and 2,750 square feet of irrigated landscaping. The annual assessments will provide for the maintenance of the street trees and parkway landscaping specifically associated with this development.

Assessment Methodology: Based on dwelling units and adjusted annually by the change in the Consumer Price Index up to a maximum of 3%; recommend the assessment of $300.05 per unit to cover zone expenses.
 Zone 19 – Blossom Townhomes
Description: Annexed into the Covina Landscaping District No. 1 in FY 2025-26. The Zone will develop into 75 condominiums, located north of Limoncello Lane, east of Ruby Red Drive, and west of Barranca Avenue. Improvements within this area consist of eight street trees and 1,008 square feet of irrigated landscaping. The annual assessments will provide for the maintenance of the street trees and parkway landscaping specifically associated with this development.

Assessment Methodology: Based on dwelling units and adjusted annually by the change in the Consumer Price Index up to a maximum of 3%; recommend the assessment of $20.79 per unit to cover zone expenses.

The budget summary for each zone is compiled below. Of note, each Zone’s revenue exceeds its expenditures, and therefore each Zone contributes to the Reserve Fund. For FY 2026-2027, $116,382 is retained in the Reserve Fund.

Budget Summary, FY 2026-2027
Assessment Revenue Expenditures Required Subsidy Reserve Fund Zone 1 $74,120 $30,839 $0 $43,281
Zone 2 $24,837 $10,334 $0 $14,503
Zone 4 $ 5,300 $ 1,562 $0 $ 3,738
Zone 5 $69,858 $37,273 $0 $32,584
Zone 6 $ 9,065 $ 5,996 $0 $ 3,069
Zone 7 $12,591 $ 6,301 $0 $ 6,290
Zone 8 $ 193 $ 34 $0 $ 158
Zone 10 $ 3,125 $ 2,489 $0 $ 636
Zone 11 $ 306 $ 54 $0 $ 252
Zone 12 $ 547 $ 97 $0 $ 450
Zone 13 $ 7,951 $ 4,921 $0 $ 3,030
Zone 14 $ 2,135 $ 888 $0 $ 1,247
Zone 15 $ 2,784 $ 1,158 $0 $ 1,626
Zone 16 $ 290 $ 51 $0 $ 238
Zone 17 $ 3,803 $ 1,903 $0 $ 1,900
Zone 18 $ 3,001 $ 532 $0 $ 2,469

Page 587 of 1114 ends

Zone 19 $ 1,559 $ 649 $0 $ 911.

Totals $221,465 $105,081 $0 $116,382
FISCAL IMPACT:

Legally required engineering, advertising, and balloting costs for the Covina Landscaping District No. 1 are included in the FY 2026-2027 Street Trees and Landscaping Assessment District budget (Fund 2720). The proposed action has no impact on the General Fund.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Not applicable.

Respectfully submitted,

Page 588 of 1114 ends

City of Covina

Landscaping Maintenance District No. 1

2026/2027 ENGINEER’S REPORT

Intent Meeting: June 16, 2026

Public Hearing: July 21, 2026
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500|800.755.6864
F 951.587.3510|888.326.6864
Property Tax Information Line
T. 866.807.6864
www.willdan.com

ATTACHMENT A

Page 589 of 1114 ends

ENGINEER'S REPORT AFFIDAVIT
Establishment of Annual Assessments for the:

Covina Landscaping Maintenance District No. 1
City of Covina
Los Angeles County, State of California
This Report identifies the parcels within the District and all relevant zones therein, as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Los Angeles County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated this ____________ day of ______________, 2026.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of Covina
By: ________________________________
Susana Hernandez, Senior Project Manager
District Administration Services
By: ________________________________
Tyrone Peter
PE # C 81888

Page 590 of 1114 ends

TABLE OF CONTENTS
I. OVERVIEW .............................................................................................................. 1 A. INTRODUCTION .............................................................................................. 1 B. DISTRICT BACKGROUND .............................................................................. 2 C. CHANGES TO THE DISTRICT ......................................................................... 3 II. DESCRIPTION OF THE DISTRICT AND SERVICES ............................................. 5 A. DISTRICT ZONES ............................................................................................ 5 B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT ...................................... 8 C. DISTRICT IMPROVEMENTS AND SERVICES ................................................ 9 III. METHOD OF APPORTIONMENT ......................................................................... 11 IV. DISTRICT BUDGETS ............................................................................................ 13 A. ZONE 1 BUDGET, FISCAL YEAR 2026/2027 ................................................ 13 B. ZONE 2 BUDGET, FISCAL YEAR 2026/2027 ................................................ 14 C. ZONE 4 BUDGET, FISCAL YEAR 2026/2027 ................................................ 15 D. ZONE 5 BUDGET, FISCAL YEAR 2026/2027 ................................................ 16 E. ZONE 6 BUDGET, FISCAL YEAR 2026/2027 ................................................ 17 F. ZONE 7 BUDGET, FISCAL YEAR 2026/2027 ................................................ 18 G. ZONE 8 BUDGET, FISCAL YEAR 2026/2027 ................................................ 19 H. ZONE 9 BUDGET, FISCAL YEAR 2026/2027 ................................................ 20 I. ZONE 10 BUDGET, FISCAL YEAR 2026/2027 .............................................. 21 J. ZONE 11 BUDGET, FISCAL YEAR 2026/2027 .............................................. 22 K. ZONE 12 BUDGET, FISCAL YEAR 2026/2027 .............................................. 23 L. ZONE 13 BUDGET, FISCAL YEAR 2026/2027 .............................................. 24 M. ZONE 14 BUDGET, FISCAL YEAR 2026/2027 .............................................. 25 N. ZONE 15 BUDGET, FISCAL YEAR 2026/2027 .............................................. 26 O. ZONE 16 BUDGET, FISCAL YEAR 2026/2027 .............................................. 27 P. ZONE 17 BUDGET, FISCAL YEAR 2026/2027 .............................................. 28 Q. ZONE 18 BUDGET, FISCAL YEAR 2026/2027 .............................................. 29 R. ZONE 19 BUDGET, FISCAL YEAR 2026/2027 .............................................. 30 V. DISTRICT DIAGRAM ............................................................................................ 31 VI. ASSESSMENT ROLL ............................................................................................ 32

Page 591 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 1 of 32 I. OVERVIEW
A. INTRODUCTION
The Covina Landscaping Maintenance District No. 1 (hereafter referred to as the “District”) was formed April 6, 1981 pursuant to the provisions of the California Streets and Highways Code, Division 15, Part 2, Landscaping and Lighting Act of 1972 (hereafter referred to as the “1972 Act”), in order to provide and maintain public landscape improvements in specified areas within the City of Covina. Since formation of the District, the City of Covina (hereafter referred to as the “City”) has annually levied and collected special assessments upon properties within the District for the annual maintenance and operation of the improvements that benefit those properties pursuant to the 1972 Act. The parcels included in the original District formation and all subsequent annexations thereto, are included within a specified benefit zone (hereafter referred to as the “Zone”) based on the specific development of those properties and the improvements and services from which they receive benefit.

This Engineer’s Report (hereafter referred to as the “Report”) describes the District, any proposed changes to the District and the assessments for Fiscal Year 2026/2027. The proposed assessments are based on the City’s estimated cost to maintain the improvements that provide special benefit to properties within the District. The various improvements within the District and the costs of those improvements are identified and budgeted separately for each Zone, including all expenditures, deficits, surpluses, revenues, and reserves. Each parcel within a Zone is assessed proportionately for only those improvements provided in that Zone from which the parcel receives special benefit.

The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessment Number by the Los Angeles County Assessor’s Office. The Los Angeles County Auditor/Controller uses Assessment Numbers and specific Fund Numbers, to identify on the tax roll, properties assessed for special District benefit assessments.

Following final approval of the Report, the City Council will, by resolution, order the improvements to be made, and confirm the levy and collection of assessments pursuant to the 1972 Act. The assessment rates and method of apportionment described in this Report as approved by the City Council defines the assessments to be applied to each parcel within the District for Fiscal Year 2026/2027. The assessments as approved will be submitted to the Los Angeles County Auditor/Controller to be included on the property tax roll for each parcel.

If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current Fiscal Year, a corrected parcel

Page 592 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 2 of 32 number and/or new parcel numbers will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate described in this Report and approved by the City Council.

B. DISTRICT BACKGROUND
The Covina Landscaping Maintenance District No. 1 was originally formed in 1981 with Zones 1 and 2 (only Zone 1 was assessed the first year). In Fiscal Year 1982/1983, Zone 2 was assessed for the first time.

In Fiscal Year 1983/1984, Zone 3 was established within the District. Properties within Zone 3 were levied an assessment that first Fiscal Year, but have not been levied an assessment since, because the association of the property owners along Golden Grove Way took over and currently provide for the maintenance of the landscape improvements originally associated with this Zone. These properties, the improvements and the Zone are no longer included as part of the District.

In 1985, the City began the process of annexing additional properties into the District that were being developed to ensure the General Fund would not be impacted by the expense of maintaining street landscaping within the City. Initially, annexation of properties to the District was done by petition (property owner consent and waiver), pursuant to Section 22608 of the 1972 Act. Through this process, the property owners signed a letter consenting to the annexation, which eliminated the lengthy process of resolutions, reports, publications, hearings, etc., otherwise required for the annexation of territory to the District. The properties annexed to the District were designated as either Zone 4 (single-family residences and condominium units) or Zone 5 (commercial/industrial developments).

In Fiscal Year 1986/1987, Zones 4 and 5 were added to the District. The City annexed six properties on the south side of San Bernardino Road, west of Hollenbeck Avenue, in conjunction with the street widening that included street tree planting.

In 1988, the District was expanded again by annexing the properties east and west of Azusa Avenue from Arrow Highway to 600 feet south of Badillo Street in connection with the Azusa Avenue beautification project. Subsequent properties have been annexed to Zones 4 and 5 via the petition of the property owners while others have been included via the public hearing process. This process of annexation to the District continued up through Fiscal Year 1996/1997 when Proposition 218 was approved.

In Fiscal Year 2008/2009, the City initiated and conducted a property owner protest ballot proceeding for a proposed assessment increase for each zone. The proposed assessment increase was not approved by property owners; therefore, the maximum assessment rates remained the same as previously approved.

Page 593 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 3 of 32 C. CHANGES TO THE DISTRICT
Pursuant to the provisions of the California Constitution, Article XIIID Section 4, and in accordance with the provisions of Government Code, Section 53753, the City has conducted property owner protest ballot proceedings (“Ballot Proceedings”) for the levy of all new Zones. In conjunction with these Ballot Proceedings, the City Council conducted noticed public hearings to consider public testimonies, comments and written protests regarding the annexations, Zone boundaries and Sub-Zones, and the new assessments described herein. Upon conclusion of the public hearings, property owner protest ballots were received, opened and tabulated to determine whether majority protest exists as defined in Article XIIID of the California Constitution.

In 1985, the City started annexation proceedings into the landscaping District for properties not already within Zones 1, 2 and 3. As previously indicated, initially the annexation of properties to the District was done by petition (property owner consent and waiver), pursuant to Section 22608 of the 1972 Act as part of various street widening and street tree planting projects and the Azusa Avenue beautification project. Over the course of several years, however, the annexation of properties to both Zone 4 and Zone 5 included several new developments and individual residents that had filed for a building permit. This annexation process eventually created various inconsistencies in the benefit that properties received from the landscape improvements provided by the District. In response to this issue, in 2002 the City’s assessment engineer evaluated the properties within the District and removed from both Zone 4 and Zone 5 those properties that do not receive special benefit from the improvements maintained and budgeted for the District. Although these properties have not been technically detached from the District, they are no longer included in either Zone 4 or Zone 5 and are not subject to the annual assessments for these Zones.

In Fiscal Year 2017/2018 pursuant to the provisions of the 1972 Act and in compliance with the substantive and procedural requirements of Article XIIID of the California State Constitution (the “California Constitution”), the City Council of the City of Covina annexed into the District all lots and parcels of land within the planned development identified as Tract No. 73455 (Dalton Place) and established it as new Zone 6 to expand the improvements to be provided and maintained within the District. Tract No. 73455 (Dalton Place) developed into sixty-three (63) singlefamily residential units.

In Fiscal Year 2018/2019 pursuant to the provisions of the 1972 Act and in compliance with the substantive and procedural requirements of Article XIIID of the California State Constitution, the City Council of the City of Covina, annexed into the District all lots and parcels of land within the planned developments identified as Tract No. 74512-1, Parcel Map No. 72690 and Parcel Map No. 73595.

Tract No. 74512-1 has been developed with a total of one-hundred seventeen (117) residential units (townhomes) and is identified as Zone 7, Parcel Map No.72690 was developed with three (3) residential units (townhomes) and is

Page 594 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 4 of 32 identified as Zone 8 and Parcel Map 73595 is planned for a 4-lot subdivision and is identified as Zone 9.

In Fiscal Year 2019/2020 pursuant to the provisions of the 1972 Act and in compliance with the substantive and procedural requirements of Article XIIID of the California State Constitution, the City Council of the City of Covina, annexed into the District all lots and parcels of land within the planned developments identified as Tract No. 72116. Tract No. 72116 has been developed with sixty-eight (68) townhomes, four (4) live/work lofts and one parcel consisting of three (3) office/retail units and is identified as Zone 10.

In Fiscal Year 2021/2022 pursuant to the provisions of the California Constitution and the 1972 Act, the City Council of the City of Covina, annexed into the District all lots and parcels of land within the planned developments identified as Tract No. 73660 and 401 N. Citrus (Tract 1224, Lot 6). Tract No. 73660 has been developed with eight (8) condominiums (residential units) and is identified as Zone 11 and 401 N. Citrus (Tract 1224, Lot 6) is designated as Zone 12 and has been developed out to two (2) commercial buildings.

In Fiscal Year 2022/2023 pursuant to the provisions of the California Constitution and the 1972 Act, the City Council of the City of Covina annexed into the District all lots and parcels of land within the developments identified as Tract No. 82874 (Covina Bowl) and Tract No. 83178 (Zest). Tract No 82874 (Covina Bowl) is a mixed-use property with commercial and residential units (1 restaurant and 132 condominiums) designated as Zone 13, and Tract No. 83178 (Zest) was designated as Zone 14, consisting of 151 residential units (44 flex townhomes and 107 townhome/flats).

In Fiscal Year 2023/2024 pursuant to the provisions of the California Constitution and the 1972 Act, the City Council of the City of Covina annexed into the District all lots and parcels of land within the developments identified as Tract No. 45569 (Campsite Brewery), Parcel Map No. 82493, Tract No. 83343, and Tract No. 83203. Tract 45569 (Campsite Brewery) is a commercial development with two (2) buildings on one (1) parcel and was designated as Zone 15; Parcel Map No. 82493 with two (2) residential units was designated as Zone 16; Tract No. 83343 with thirty-eight (38) residential townhomes was designated as Zone 17; and Tract No. 83203 designated as Zone 18 will develop out to ten (10) residential townhomes.

In Fiscal Year 2025/2026 pursuant to the provisions of the California Constitution and the 1972 Act, the City Council of the City of Covina annexed into the District all lots and parcels of land within the developments identified as Tract No. 84311.

Tract No. 84311, designated as Zone 19, is planned for seventy-five (75) condominiums (residential units).

Page 595 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 5 of 32 The following table lists the Zones currently in and scheduled to be annexed into the Landscape Maintenance District No. 1, if any.

Zone Tract No./Parcel Map No. Fiscal Year
1, 2, 3 (1) 1985
4, 5 2002
6 73455 (Dalton Place) 2017/2018
7, 8, 9 74512-1, 72690, 73595 2018/2019
10 72116 (Atwood) 2019/2020
11 73660 2021/2022
12 1224 (Lot 6) 2021/2022
13 82874 (Covina Bowl) 2022/2023
14 83178 (Zest) 2022/2023
15 45569 (Campsite Brewery) 2023/2024
16 82493 2023/2024
17 83343 (Stafford Place) 2023/2024
18 83203 (Covina Villas) 2023/2024
19 84311 (Blossom) 2025/2026
(1) Zone 3 is no longer part of the District. The maintenance of Zone 3 landscape improvements were taken over by the property owners along Golden Grove Way.
.

As specified by the California Constitution, Article XIIID Section 4e:
“A majority protest exists if, upon the conclusion of the hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment. In tabulating the ballots, the ballots shall be weighted according to the proportional financial obligation of the affected property.” II. DESCRIPTION OF THE DISTRICT AND SERVICES
A. DISTRICT ZONES
The City annually levies and collects assessments in order to maintain and service specific improvements within the District based on the City’s estimate of the costs associated with those improvements. The District is currently comprised of nineteen (19) benefit Zones, of which eighteen (18) are active, which include specific properties and the improvements that benefit those properties. Zone 3 is no longer part of the District. The maintenance of Zone 3 landscape improvements were taken over by the property owners along Golden Grove Way.

The District Zones are identified as:

Page 596 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 6 of 32 Zone 1
Generally located in the southeast region of the City, south of Covina Hills Road; north of Holt Avenue and the San Bernardino Freeway, and east of Grand Avenue.

The Zone was established in April 1981 and the annual assessments provide for the maintenance of landscaping in Parque Xalapa, Forest Hills Drive and Covina Hills Road Slope and Oak Tree Park.

Zone 2
Zone 2 is generally located in the north-central region of the City, south of Arrow Highway, north of Cienega and west of Grand Avenue. The Zone was established in April 1981 and the annual assessments for this Zone provide for the maintenance of landscaping at the entrances to Arrow Grand Circle off Arrow Highway and the north side of Cienega Street between Grand Avenue and Barranca Avenue that is adjacent to the properties within the Zone.

Zone 4
Currently comprised of four (4) residential developments (single-family and condominiums) generally located south of Arrow Highway, north of Puente Street along the Azusa Avenue corridor. These four residential developments are inclusive of Tract 15506, Tract 14394, Tract 18642, Tract 33882 and Tract 34224.

The annual assessments for Zone 4 provide for the maintenance of street landscaping (including street tree maintenance) associated with the properties as well as a portion of the maintenance costs of Azusa Avenue landscaping (15% of the costs).

Zone 5
Comprised of the residential, commercial, and industrial properties generally located south of Arrow Highway, north of Badillo Street along the Azusa Avenue corridor. The annual assessments for Zone 5 provide for the maintenance of street landscaping (including street tree maintenance) specifically associated with these properties including 85% of the maintenance costs of Azusa Avenue landscaping.

Zone 6
Zone 6 (Dalton Place) was annexed into the District in Fiscal Year 2017/2018.

Tract No. 73455 is comprised of sixty-three (63) single-family residential properties, generally located south of E. Cypress Street, west of N. Kidder Avenue and east of N. Banna Avenue. Improvements within this area consist of approximately 6,143 square feet of parkway landscaping and twenty-eight (28) local street trees.

Zone 7
Zone 7 (Citrus Promenade) was annexed into the District in Fiscal Year 2018/2019.

Tract No. 74512-1, generally located east of Citrus Avenue and west of Fairvale

Page 597 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 7 of 32 Avenue is comprised of one hundred seventeen (117) townhomes. Improvements within this area consist of median and parkway landscaping along Citrus Avenue.

Zone 8
Zone 8 was annexed into the District in Fiscal Year 2018/2019. Parcel Map No. 72690 generally located south of Dexter Street and east of 4th Avenue has been developed into three (3) townhomes. Improvements within this area consist of four (4) street trees.

Zone 9
Zone 9 was annexed into the District in Fiscal Year 2018/2019. Parcel Map No. 73595 generally located south of E. Ruddock Street, west of Reeder Avenue and north of E. Badillo Street was planned to be subdivided into a four (4) lot residential subdivision. Improvements within this area were planned for four (4) street trees.

However, development has not occurred and Zone 9 has not been levied commencing Fiscal Year 2023/2024.

Zone 10
Zone 10 (Atwood) was annexed into the District in Fiscal Year 2019/2020. Tract No. 72116 generally located south of W. San Bernardino Road, west of N. Citrus Avenue and north of W. Orange Street contains sixty-eight (68) townhomes, four (4) live/work lofts and one parcel containing three (3) office/retail units.

Improvements within this area consist of thirty-one (31) street trees.

Zone 11
Zone 11 was annexed into the District in Fiscal Year 2021/2022. Tract No. 73660 generally located west of N. Citrus Avenue and north of W. Orange Street developed into eight (8) condo units. Improvements within this area will consist of two (2) street trees.

Zone 12
Zone 12 was annexed into the District in Fiscal Year 2021/2022. Tract No. 1224 Lot 6, generally located west of N. Citrus Avenue and north of W. Orange Street developed into two (2) commercial buildings. Improvements within this area will consist of six (6) street trees.

Zone 13
Zone 13 (Covina Bowl) was annexed into the District in Fiscal Year 2022/2023.

Tract No. 82874 generally located south of W. San Bernardino Road, north of W.

Badillo Street and west of N. Rimsdale Avenue developed out to a restaurant and one hundred thirty-two (132) condominiums. Improvements within this area consist of twenty-five (25) street trees and 7,757 square feet of irrigated landscaping.

Page 598 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 8 of 32 Zone 14
Zone 14 (Zest) was annexed into the District in Fiscal Year 2022/2023. Tract No. 83178 generally located south of Kelby Park and west of Barranca Avenue developed into one hundred fifty-one (151) townhomes. Improvements within this area consist of four (4) street trees and 662 square feet of irrigated landscaping.

Zone 15
Zone 15 (Campsite Brewery) was annexed into the District in Fiscal Year 2023/2024. Tract No. 45569 (Campsite Brewery) generally located north of Front Street and west of Curtis Avenue consists of one business with two buildings.

Improvements within this area consist of twelve (12) street trees and 2,307 square feet of irrigated landscaping.

Zone 16
Zone 16 was annexed into the District in Fiscal Year 2023/2024. Parcel Map No. 82493 generally located north of East Puente Street and west of Monte Vista Avenue will remain as two (2) residential parcels. Improvements within this area consist of three (3) street trees.

Zone 17
Zone 17 (Stafford Place) was annexed into the District in Fiscal Year 2023/2024.

Tract No. 83343 is generally located north of Covina Boulevard, west of Fairvale Avenue and east of Citrus Avenue and consists of thirty-eight (38) residential townhomes. Improvements within this area consist of nine (9) street trees and 3,275 square feet of irrigated landscaping.

Zone 18
Zone 18 (Covina Villas) was annexed into the District in Fiscal Year 2023/2024.

Tract No. 83203 is generally located north of W. Puente Street, east of S. 4th Avenue and west of S. 3rd Avenue and is planned for ten (10) residential townhomes. Improvements within this area consist of fourteen (14) street trees and 2,750 square feet of irrigated landscaping.

Zone 19
Zone 19 (Blossom) was annexed into the District in Fiscal Year 2025/2026. Tract No. 84311 is generally located north of Limoncello Lane, east of Ruby Red Drive and west of Barranca Avenue and is planned for seventy-five (75) condominiums.

Improvements within this area consist of eight (8) street trees and 1,008 square feet of irrigated landscaping.

B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to this proposed District, the 1972 Act defines improvements to mean one or any combination of the following:
 The installation or planting of landscaping.

Page 599 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 9 of 32  The installation or construction of statuary, fountains, and other ornamental structures and facilities.
 The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.  The maintenance or servicing, or both, of any of the foregoing.  The acquisition of any existing improvement otherwise authorized pursuant to this section.

Incidental expenses associated with the improvements including, but not limited to:
 The cost of preparation of the Report, including plans, specifications, estimates, diagram, and assessment.
 The costs of printing, advertising, and the publishing, posting and mailing of notices.
 Compensation payable to the County for collection of assessments.  Compensation of any engineer or attorney employed to render services.  Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements.
 Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.
 Costs associated with any elections held for the approval of a new or increased assessment.

The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
 Repair, removal, or replacement of all or any part of any improvement.  Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.
 The removal of trimmings, rubbish, debris, and other solid waste.  The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.

C. DISTRICT IMPROVEMENTS AND SERVICES
As generally defined by the 1972 Act, the improvements and the associated assessment for each Zone may include the following:

Page 600 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 10 of 32  The installation or planting of landscaping.
 The installation, repair or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof; including but not limited to, grading, removal of debris, the installation or construction of curbs, gutters, retaining walls, sidewalks, stitch piers, paving, or water, irrigation, drainage, or electrical facilities.  The maintenance or servicing, or both, of any of the foregoing including the furnishing of services and materials for the ordinary and usual maintenance, operation, and
a) repair, removal, or replacement of all or any part of any improvements. b) grading, clearing, removal of debris, the installation, repair or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
c) providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.
d) the removal of trimmings, rubbish, debris, and other solid waste. e) the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
f) water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.
 Incidental expenses associated with the improvements including, but not limited to:
a) the cost of preparation of the Report, including plans, specifications, estimates, diagram, and assessment.
b) the costs of printing, advertising, and the publishing, posting and mailing of notices.
c) compensation payable to the County for collection of assessments. d) compensation of any engineer or attorney employed to render services. e) any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements.
f) costs associated with any ballot proceedings held for the approval of a new or increased assessment.

The City may allocate the surplus funds in the reserve account for current and future capital improvement projects. These funds can be used for rehabilitation projects, replacements, restorations, upgrades of District improvements or other improvements described in subdivisions (a) to (d) of Section 22525 of the Act. Periodically, funds held as surplus in the reserve account for these purposes may be needed to respond to each

Page 601 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 11 of 32 Zone’s changing maintenance needs or other factors. Section 22525 (a) through (d) of the Act defines improvements as follows:
a) The installation or planting of landscaping.
b) The installation or construction of statuary, fountains, and other ornamental structures and facilities.
c) The installation or construction of public lighting facilities, including, but not limited to, traffic signals.
d) The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.

III. METHOD OF APPORTIONMENT
Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method that fairly distributes the net amount to be assessed, among all assessable parcels in proportion to the estimated benefits to be received by each parcel from the improvements. The benefit formula used for the District should reflect the composition of the parcels, and the improvements and services provided, to fairly apportion the costs based on special benefit to each parcel.

The Method of Apportionment described for this Report utilizes commonly accepted assessment-engineering practices and have been established pursuant to the 1972 Act and the provisions of the Constitution. The method outlined for each Zone is based on the premise that each assessed parcel receives benefit from the improvements maintained and financed by the District’s assessments.

The desirability of properties within each Zone is enhanced by the presence of well-maintained landscaping in close proximity to those properties. The costs associated with the improvements within each Zone are equitably spread among the benefiting parcels within the Zone and the funds collected shall be dispersed and used for only the improvements and services provided by the District.

The formulas and identifiers for each Zone designation are identified below:

Zones 1, 2, 5, 12 and 15
Balance to Levy / Total Number of 1,000 sq. ft. (Lot size) = Levy per 1,000 sq. ft.

Converted to Equivalent Benefit Units (“EBU”)
Balance to Levy/ Total Number of EBUs= Assessment Rate per EBU Zone 4, 6, 7, 8, 9, 11, 14, 16, 17, 18, and 19
Balance to Levy / Total Number of Units= Levy per Unit

Page 602 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 12 of 32 Converted to EBU
Balance to Levy /Total EBU= Assessment Rate per EBU
Zone 10
Residential
Balance to Levy / Total Number of Units= Levy per Unit
Converted to EBU
Balance to Levy /Total EBU= Assessment Rate per EBU
Commercial
Balance to Levy / Total Number of 1,000 sq. ft. = Levy per 1,000 sq. ft.

Converted to EBU
Balance to Levy/ Total Number of EBUs = Assessment Rate per EBU Live/Work
Each residential unit is assessed one (1) Equivalent Benefit Unit (EBU), and each commercial parcel is assessed at a rate per square foot. The 4 live-work units are assessed 1 EBU per residential unit plus 1,000 square feet per levy for nonresidential use. It is anticipated that the typical live-work unit will be 5,453.50 SF (square feet) with 70% of the area assigned to non-residential use, which equals 3,809.75 SF.

Balance to Levy / Total Number of Units (Levy Units) plus Levy per Acre Converted to EBU
Balance to Levy /Total EBU= Assessment Rate per EBU
Zone 13
Residential
Balance to Levy / Total Number of Units= Levy per Unit
Converted to EBU
Balance to Levy /Total EBU= Assessment Rate per EBU
Commercial
Balance to Levy / Total Number of 1,000 sq. ft. (Lot Size) = Levy per 1,000 sq. ft.

Converted to EBU
Balance to Levy/ Total Number of EBUs= Assessment Rate per EBU The levy amount for each parcel is then calculated by multiplying the Zone Assessment Rate by assigned EBU on each parcel:

Assessment Rate x Parcel’s EBU = Parcel Levy Amount

Page 603 of 1114 ends

2026/2027 Landscaping Maintenance District No. 1 Page 13 of 32 IV. DISTRICT BUDGETS
The following budgets for Fiscal Year 2026/2027 have been prepared pursuant to Chapter 1, Article 4, Section 22569 of the 1972 Act.

The budget and assessment outlined on the following budgets are based on the City’s estimate of the expenses and related funding necessary for the operation, maintenance and servicing of the Zone improvements.

A. ZONE 1 BUDGET, FISCAL YEAR 2026/2027
(1) Rates do not have an annual inflator.