Agenda packet — Dublin City Council, June 17, 2025 (part 2 of 5)

CITY OF DUBLIN | ON-CALL LANDSCAPE ARCHITECTS GATES + ASSOCIATES 28

PROPOSED PROJECT BUDGET
WRA
2169-G East Francisco Blvd, San Rafael, CA, 94901
Phone: 415.454.8868 | [email protected] | wra-ca.com
3/14/2025 STD

HOURLY RATE SCHEDULE
City of Dublin - Landscape Architecture On-Call
Effective: January 1, 2025
Director/Principal ......................................... $313 Senior Associate .......................................... $272 Associate ...................................................... $229 Senior Scientist............................................. $209 Scientist ........................................................ $192 Senior Technician ......................................... $165 Technician .................................................... $136 __________
Landscape Design
Sr Associate Landscape Architect ............... $272
Associate Landscape Architect ................... $229
Landscape Architect .................................... $209 Landscape Designer III ................................ $192 Landscape Designer II ................................. $165 Landscape Designer I .................................. $144 Environmental Planning
Environmental Planning Director ................. $313
Senior Environmental Planner ..................... $289 Sr Associate Environmental Planner ........... $272
Associate Environmental Planner ................ $229
Environmental Planner II ............................. $209 Environmental Planner I .............................. $192 Assistant Environmental Planner II ............. $165
Assistant Environmental Planner ................ $144
Conservation Strategies
Conservation Strategies Sr Project Mgr. ..... $289
Conservation Strategies Sr Associate ......... $272
Conservation Strategies Associate .............. $246
Conservation Strategies Sr Scientist ........... $219
Conservation Strategies Scientist ............... $197
Conservation Strategies Sr Technician ....... $177
Conservation Strategies Technician ............ $154
Engineering
Senior Engineer ........................................ $289 Sr Associate Engineer .............................. $281 Associate Engineer ................................... $246 Engineer II / Geomorphologist II ............ $219
Engineer I / Geomorphologist I ............. $197
Assistant Engineer II ................................ $177 Assistant Engineer ................................... $154 GIS Mapping & Analysis
GIS Manager ............................................ $272 GIS Professional III ................................... $219 GIS Professional II .................................... $209 GIS Professional ....................................... $192 GIS Sr Technician ..................................... $165 GIS Technician.......................................... $144 Field Specialists
Senior Field Technician ............................ $192 Field Technician ....................................... $144 Compliance Monitoring (OT = Rate x 1.5)
Senior Project Biologist ............................ $134 Project Biologist ....................................... $112 Grant Cultivation & Administration
Community Resilience Team ............. $90-202
Clerical Support ....................................... $100 Expert Witness ................................ Rate x 1.5 All rates may be increased annually, per the
fiscal year July 1 – June 30, and will not exceed
3%. They shall be tied to the CPI for Urban Wage
Earners and Clerical Workers (CPI-W) for San
Francisco-Oakland-Hayward, CA.

Necessary project expenses and subconsultants
are billed at cost plus ten percent.
257
CITY OF DUBLIN | ON-CALL LANDSCAPE ARCHITECTS GATES + ASSOCIATES 29

PROPOSED PROJECT BUDGET
PASE
Odd liiffil libiliii$3 illiCliii$5 illiliiill bd

STANDARD RATE SCHEDULE
Engineering Services
Principal.......................................................................................................$ 265.00 per hour Associate .....................................................................................................$ 235.00 per hour Senior Project Manager ...............................................................................$ 225.00 per hour Senior Structural Engineer ..........................................................................$ 225.00 per hour Project Manager 3 .......................................................................................$ 215.00 per hour Project Manager 2 .......................................................................................$ 205.00 per hour Project Manager 1 .......................................................................................$ 195.00 per hour Senior Project Engineer 3 ............................................................................$ 215.00 per hour Senior Project Engineer 2 ............................................................................$ 205.00 per hour Senior Project Engineer 1 ............................................................................$ 195.00 per hour Project Engineer 3 .......................................................................................$ 185.00 per hour Project Engineer 2 .......................................................................................$ 175.00 per hour Project Engineer 1 .......................................................................................$ 165.00 per hour Assistant Engineer 3 ....................................................................................$ 160.00 per hour Assistant Engineer 2 ....................................................................................$ 155.00 per hour Assistant Engineer 1 ....................................................................................$ 150.00 per hour Engineering Technician ...............................................................................$ 125.00 per hour BIM Technical Services (Revit + CAD)
Senior BIM Technical Manager ..................................................................$ 205.00 per hour BIM Technical Manager..............................................................................$ 195.00 per hour Senior Quality Technician ...........................................................................$ 190.00 per hour Senior BIM Technician 2 ............................................................................$ 180.00 per hour Senior BIM Technician 1 ............................................................................$ 170.00 per hour BIM Technician 3 ........................................................................................$ 155.00 per hour BIM Technician 2 ........................................................................................$ 145.00 per hour BIM Technician 1 ........................................................................................$ 135.00 per hour Other Services
Sub-Consultants, Special Equipment, Reproductions,
Materials, and Other Outside Charges .................................................. AT COST + 15% Court Appearances/Depositions (4 hours minimum) ..................................$ 350.00 per hour Vehicle Transportation ................................................................................$ 0.67 per mile 258
CITY OF DUBLIN | ON-CALL LANDSCAPE ARCHITECTS GATES + ASSOCIATES 30

PROPOSED PROJECT BUDGET
RMA
IRRIGATION DESIGN • CONSULTATION • SUPERVISION • EVALUATION RMA 2024 - 2026 Fee Schedule:

Principals:
• Russ Mitchell $225.00/hr
• Chris Mitchell $200.00/hr
Project Managers:
• Jeff Bradshaw $175.00/hr
• Jeff Dias $175.00/hr
• Jose Cruz $175.00/hr
Design Assistants:
• Marcio Sanchez $150.00/hr
• David Munger $150.00/hr
• Ian Sanchez $150.00/hr
CADD Technicians:
• Lance Blanchard $125.00/hr
Administrative/Clerical Services:
• Carole Krasko $100.00/hr
Reimbursable charges:
• Mileage to meetings or site visits Billed at our cost • Plotting costs Billed at our cost
• Delivery Charges Billed at our cost
Current Insurance Coverages Held by RMA:
• Commercial General Liability: $2,000,000.00 each occurrence, $4,000,000.00 agregate.
• Umbrella Policy: $1,000,000.00 each occurrence, $1,000.000.00 aggregate.
• Automobile Liability: $1,000.000.00 per accident.
• Workers Compensation and Employers’ Liability: $1,000,000.00 each accident, $1,000,000.00 each employee, $1,000,000.00 policy limit. • Professional Liability: $2,000,000.00 aggregate/per claim. • Additional insured requirements: All parties can be added.

RUSSELL D. MITCHELL &
ASSOCIATES, INC.
2760 Camino Diablo
Walnut Creek, CA 94597
T 925.939.3985
W www.rmairrigation.com
E [email protected]
259
CITY OF DUBLIN | ON-CALL LANDSCAPE ARCHITECTS GATES + ASSOCIATES 31

PROPOSED PROJECT BUDGET
ATIUM
2025 Rate Sheet:
• Principal: $200 /hr
• Drafting: $150 /hr
• Admin: $100 /hr
260
San Francisco
530 Bush Street
6th FL
San Francisco, CA
94108
+1.415.836.8770
www.swagroup.com
March 28, 2025
Mr. Julius Pickney
Management Analyst II
100 Civic Plaza
City of Dublin, CA 94568
Dear Mr. Pickney,
Thank you for considering SWA for Landscape Architect Services for the City of Dublin.

SWA is committed to performing the work for consulting services and acknowledge receiving one addendum to the RFQ.

Our firm specializes in enhancing the public realm through innovative designs for parks, playgrounds, trails, and streetscapes. We have a proven track record of collaborating closely with communities and local agencies, fostering engagement through participatory design processes. Our team is experienced in conducting outreach, facilitating public meetings, and integrating valuable input into our designs to create spaces that are truly reflective of the community’s aspirations.

We are excited to bring you a well-rounded team led by Travis Theobald (Project Manager and Technical Lead) and Sofia Mingo (Job Captain). Travis, who plays a key role as Technical Lead in our studio and is the go-to team member for QA/QC of our plans and specs before submission, has overseen the design and implementation of numerous projects, from community parks like Rancho San Ramon in San Ramon and River Island Vega Park in Lathrop, to such highly complex endeavors as Chase Center (Golden State Warriors Arena) in San Francisco. He is currently managing the construction documentation phase of the City of San Francisco’s Portsmouth Square Park and Urban Plaza as well as Jordan Ranch Square in Dublin.

Conflict of Interest Statement: SWA agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.

We have enjoyed building a relationship with the City of Dublin and hope to continue working with the City and community to deliver well-loved, well-used, and one-of-akind parks and public spaces.

If you have any questions or require further information, please do not hesitate to contact me at [email protected] or (415) 254-4652.

Thank you for your time and consideration.

Sincerely,
René Bihan, Managing Principal, SWA Group San Francisco authorized to negotiate a contract on behalf of firm
261

1.0 Qualifications Pg. 1

1.1 Firm Profile

1.2 Reference Projects

1.3 About the Team

2.0 Proposed Project Budget Pg. 9

2.1 Hourly Rate Schedule

3.0 Exceptions Pg. 10

4.0 Appendix not included in page count
Key Personnel Resumes
Additional Sample Projects
Table of Contents
262
The Cannery, Davis, CA

1.0 QUALIFICATIONS
263
SWA is a landscape architecture, planning
and urban design firm practicing across the
U.S. and abroad. As one of the largest and most successful landscape architecture practices in the U.S., SWA has a long history of award-winning, memorable, and successful built projects. Having collaborated with cities for many years, we have developed a broad base of skills in community process, participatory design, and project implementation. We are restless in the pursuit of bold, brilliant, multibenefit design, and believe our work is strengthened by both uninhibited individuality and synergistic collaboration.

Capacity and Resources
With 250+ professionals throughout its eight studios worldwide, SWA is able to offer clients both a deep bench of talent and experience as well as the energy, personal commitment, and responsiveness typical of smaller firms. Being organized into smaller studio-based offices helps us to enhance creativity and client responsiveness. In our San Francisco studio, there are 26 employees and in our Sausalito studio there are +/- 55 professionals to draw from should the need arise. In our San Francisco studio alone, we have over 20 technical design staff who are trained in all aspects of professional practice including design, planning, public meeting and approvals process, project management, consultant coordination and design coordination. Having these resources allows us the flexibility to “staff up” should there be schedule concerns. Staff will be determined on a project by project basis.

Core Services
Landscape Architecture: We provide complete landscape
architectural services and have experience managing projects in all phases including site planning, concept design, schematic design, design development, construction documentation and construction observation. We often provide our clients with continuing landscape design consultation after construction completion.

Planning: We produce comprehensive land plans and master plans for large land areas. Because our work is land-based, we’re able to create plans that sensitively make the best use of terrain, landform, natural systems, landscape and urban spaces, and integrate those elements with the required infrastructure, buildings, and other improvements.

We apply these same skills to projects involving the use and restoration of natural systems.

Urban Design: Our team has extensive experience as Urban Designers of the public realm, and possess strong capabilities in various urban design expertise including streetscape design, public life and public space studies, public space design, pedestrian priority streets, and sustainable design. Within these categories, we have developed urban design studies, analyses, and plans.

Local Organization Structure
California S corporation
FEIN: 94-1483448
Duns #054514052
(Employee Owned)
Year Established
1957 - 68 years in business
Firm Size
252
Studio Locations / # of
Employees
Sausalito, California - 59
San Francisco, California - 26
Laguna Beach, California - 24
Los Angeles, California - 36
Houston, Texas - 49
Dallas, Texas - 18
New York - 21
Shanghai, China - 19
Responding Office
530 Bush Street 6th FL
San Francisco, California 94108
(415) 836-8770
SWA Core Services
Landscape Architecture
• Site Planning
• Concept Design
• Schematic Design
• Design Development
• Construction Documentation
• Construction Observation
Planning
• Master Plans
• Land Use Plans
• Site Plans
• Site Analysis and Selection
• Design Guidelines
• Development Strategies
• Government Approvals
Urban Design
• Urban Planning
• Urban Land Use Studies
• Urban Landscape Design
• Urban Redevelopment
• Design Guidelines
City of Dublin - RFQ for Landscape Architects I 1

1.1 Firm Profile
264
City of Dublin - RFQ for Landscape Architects I 2
Virtual, reral-time engagement tools
in action during a community town
hall for Harvey Milk Memorial Plaza
project in San Francisco
Working with the Community and Stakeholders
Designing and constructing projects for public projects in the Bay area can bring a special set of challenges with a unique set of regulations and stakeholder interests. Our team is well-versed in navigating these interests and working with agencies, internal groups, and the public to anticipate and troubleshoot concerns and come to a resolution.

Just as we consider all aspects of site character, we also embrace input from the public. It ensures existing problems are addressed, creates accountability on promises made to the community, and builds neighborhood pride and proprietorship. SWA has led many community engagement processes in close collaboration with our public agency clients and in coordination with the design team at large. We emphasize open communication and sensitivity to established uses, community expectations, and historical connections.

To reach consensus and increase confidence in the decision-making process, we offer our clients a range of public outreach tools and programs: facilitation of in-person events; scheduling and conducting of stakeholder meetings, workshops, and design charettes; high quality visual representation of physical planning concepts; and, online and social media platforms to extend outreach and build understanding and support.

Some of our experience include:

Portsmouth Square, San Francisco: SWA completed a year-long community participatory planning process to envision Portsmouth Square for the next generation. As the busiest public space in all of San Francisco, this project touched many different people and groups. The process was structured around five large public workshops, working with approximately 20 community groups and 30 key stakeholders, as well as coordination with six city agencies including SF Recreation and Parks (park/plaza) and SF Department of Public Works (streetscape).

Don Biddle (Dublin Crossings) Community Park Master Plan, Dublin:

SWA developed a master plan for a new 30-acre park, adjacent to the Iron Horse Trail. The project included an extensive community process. in addition to the internal design team and City of Dublin staff, SWA worked with a community task force of 25-30 members to identify the recreational needs of the overall Dublin community who will be served by the park.

Iron Horse Trail, Park, & Open Space Master Plan, Dublin: SWA designed and developed a master plan for a new 19-acre restoration ecology park for the City of Dublin. The City wanted to create the park out of vacant land in a utility corridor. While this effort was supported by the larger community, a vocal group of adjacent landowners had blocked previous efforts. Our team worked as mediators, finding a balance of landscape buffers and program that supported the City’s goals and the neighbors’ concerns. We were able to turn the protests into conversations between neighbors, moderated by the design team.

This park masterplan was unanimously approved by the city council and moved into environmental review.

Don Biddle (Dublin Crossings)
Community Park, Dublin, CA
Above: outreach activities
Below: renderings of the park
265
Working with the City
Our internal team’s workflow is rooted in a transparent chain of command and a defined set of responsibilities.

Principals are directly engaged in each phase, from
initial research to design and outreach, ensuring
robust and ongoing dialogue with City staff and all
stakeholders. Their presence in meetings, workshops,
and charrettes facilitates timely responses to critical issues and fosters a professional, cooperative
atmosphere.

Regarding on-call contract management, Travis
Theobald (Project Manager) and Sofia Mingo (Job
Captain) will be the primary contacts for the City.

Project Managers serve as the primary coordinators
between the City, stakeholders, and the SWA team.

They ensure that deliverables meet our high standards
and align with the City’s objectives, always considering each project site’s social and environmental nuance.

Working alongside the Principals and design staff,
they synthesize contextually relevant designs that are
responsive to community and stakeholder input.

Resolving Issues: Principal in Charge, Rene Bihan is
ultimately responsible for ensuring successful project
delivery. Should there be a problem identified by the
City and/or other applicable constituents, Rene is to
be contacted within our organization. Additionally,
the PM and primary point of contact for the on-call
project in question will also be part of the conversation to resolve said issue. Problems will be addressed
immediately and/or in a timely and professional
manner.

Cost and Schedule Control: SWA maintains an
internal system of checks and balances to insure the
quality of finished products and to ensure that client
expectations are met at every phase of a project –
from concept to punch list. Every project is assigned
a Principal-in-Charge whose primary responsibility
is to provide overall leadership and experience. SWA
takes quality seriously and to that end, assures the
commitment of the Principal-in-Charge throughout
the entire duration of the contract. To that extent,
clients tell us that when they hire SWA, they are not
just getting one principal, but 40 of them. This speaks directly to how SWA shares resources and knowledge
to the benefit of the overall quality, thoroughness,
and control of the process and documentation.

Our firm has had the pleasure to call the City
of Dublin our client on three park projects:

Jordan Ranch Square, Dublin Crossings
Community Park Master Plan (now Don
Biddle), and Iron Horse Trail Park and Open
Space Master Plan. This experience and
these projects exemplified the engagement
and excitement that can occur when clients
not only bring challenges to the table, but
are also sitting there with you at that same
table, working together towards a goal that
is ultimately shared by everyone in the
community. This was our experience working
with the City and its community, and it has
certainly been some of our most enjoyable
and rewarding collaborations that we have
had to date. We hope to build upon the
relationships we’ve developed and the work
that we have done with the City.

SWA offers:

A Collaborative Experience – We have developed
a strong record of working with premier clients,
architects, and engineers from around the globe.

We are known for being team players, consensus
builders, and will be able to bring a fun, creative,
and well-managed team to the table.

Ability to Execute - SWA has the creative talent,
resources, and experience with successfully built
projects to provide a design experience that is
shared, pragmatic, efficient, and energetic.

A strong team with experience working
together on similar projects
Finally, we are a studio-based organization
with 60 years of creativity. We design in groups
believing that the best ideas are the result of
collaboration, research, and respect; thus, the
workshop process is a part of our DNA. We design
with respect for the varying views of others,
an eye towards innovation, and a search for
solutions. We approach all problems with the
same passion, devoid of preconceived notions.

As a result, our solutions are built upon the
strength of place and the community it supports.

Why SWA
City of Dublin - RFQ for Landscape Architects I 3266
Portsmouth Square

SAN FRANCISCO, CALIFORNIA
Portsmouth Square is the heart of Chinatown San
Francisco, the main civic park for all community
festivals and events as well as an important day-to-day ‘outdoor living room’ for the community. Centered in
the densest community in the U.S. west of the Hudson
River, the park plays a critical role for the health and well-being of the local residents, over 40% of whom live in single room occupancy units. Since being established as Yerba Buena’s first public space in 1833, Portsmouth Square has undergone many iterations culminating with
the building of an underground parking garage with an
RHAA-designed park on top in the 1970s.

SWA has been involved since 2016 when we embarked
on a year-long community participatory planning
process to envision this park for the next generation.

The process was structured around five large public
workshops, working with approximately 20 community
groups and 30 key stakeholders, and coordination with
six city agencies.

After four years of design, the project is currently out for bid with Travis Theobald leading the effort.

Firm Role: JV Prime with MEI Architects
Size: Park scope: 70,000 SF; Streetscape scope:
150,000 SF
Scope + Time Period: Master planning,
Community Outreach, Concept Design (2017-
2019); Full landscape architectural services
(started 2020 - ongoing)
Reference: Noah Z. Levy, RA, Project Manager,
Capital & Planning Division
San Francisco Recreation and Park
Department, City & County of San Francisco
(628) 652-6633; [email protected]
City of Dublin - RFQ for Landscape Architects I 4

1.2 Reference Projects
267
City of San José
North San Pedro Parks

SAN JOSE, CALIFORNIA
As part of an on-call contract with the City of San
Jose’s Parks, Recreation, and Neighborhood Services
(PRNS) Department, SWA is leading the planning,
design, and implementation of a series of three
parks in the rapidly densifying North San Pedro
neighborhood, where almost 3,000 new residential
units are planned for completion in the coming years.

An extensive community outreach process was
conducted for all three parks separately,
incorporating an integrated art program that is
unique to each site.

North San Pedro Park, Bassett Park, and Pellier Park
each have a unique identity and provide different
amenities. Collectively, they will provide the
neighborhood with a cohesive quality with similar
materials, wayfinding, and walkability.

SWA continues to work closely with PRNS as well as
the Public Works Department to prepare
construction documentation for the parks,
overseeing a large team of sub consultants. Pellier
Park was the first park completed in fall 2023, with
the other two parks soon to break ground.

Firm Role: Prime Landscape Architect
Scope and Timeline: Community Outreach, Master
Planning, Conceptual Design (2018- 2019), CD-CO
(2019-2023), Pellier Park Opened 10/2023
Reference: Vanessa Lindores, City of San José
Parks, Recreation, and Neighborhood Services
City Hall, 9th Floor, 200 East Santa Clara Street
San Jose CA, 95113
(408) 535-8392; vanessa.lindores@sanjoseca.
gov
Bassett Park Rendering
Pellier Park Aerial Pellier Park History Wall
City of Dublin - RFQ for Landscape Architects I 5268
Firm Role: Prime Landscape Architect
Client: City of Dublin
Size: 2 acres
Scope: Community Outreach, Full landscape
architectural services
Timeline: 2022 - ongoing
Reference: Rosemary Alex, City of Dublin
100 Civic Plaza, Dublin, CA 94568
(925) 833-6646;
[email protected]
Jordan Ranch Neighborhood Square

DUBLIN, CALIFORNIA
As part of our on-call contract with the City of Dublin, SWA is designing a 2-acre park located within the
Jordan Ranch Development which will become a central
open space for the area and a playful gathering space
for all.

The concept design was selected based on input from
residents collected through an initial online survey, a virtual community meeting in June, and an on-site
meeting in August. This feedback was used to prepare
three conceptual design alternatives which was
further refined by the community at another in-person
community meeting.

This project is currently under construction.

SWA worked with the Jordan Ranch
community to ensure that the
public space reflected input from
existing and new residents.

City of Dublin - RFQ for Landscape Architects I 6269
Typical Services to be Subcontracted out
SWA
Project Management
Landscape Architecture
Travis Theobald, RLA
Associate Principal
PROJECT MANAGER + TECHNICAL LEAD
Sofia Mingo
Designer

JOB CAPTAIN
Rene Bihan, FASLA
Managing Principal

PRINCIPAL IN CHARGE
Phi Diep
Designer

PROJECT DESIGNER
Potential teaming partners (others to be determined):
• BKF (Civil/survey) I Walnut Creek
• HLB (Lighting) I San Francisco
• Vektor (Electrical) I San Ramon
• RMA (Irrigation) I Walnut Creek
• PASE (Structural) I San Jose
• Aquatic Design Group (Pool/Water Features) I
Carlsbad
• Clearstory (Signage/Wayfinding) I San Francisco
• HortScience (Horticulture/Urban Forestry) I
Berkeley
• Trees, Bugs, Dirt (Ecology/Pest Management)
• ENGEO (Geotech) I San Ramon

1.3 About the Team
City of Dublin - RFQ for Landscape Architects I 7
SWA will serve as the prime consultant and will work
with the City of Dublin and our subconsultants as
we manage process and deliverables. Our team
is experienced with working with the community
and public agencies on the planning and design of
public spaces and offers a deep bench strength
to deliver the core services needed for design and
implementation of the City’s on-call park projects.

Lead Consultant
Task order assignments requiring services not
provided by SWA in-house will be outsourced to one
or more of the following disciplines identified in the
organization chart and/or in the list of potential
subconsultant firms. With a focus on delivering
tailored solutions, our subs bring expertise in
various disciplines to support the range of projects
on this on-call. While consultants will ultimately be
determined on a project-by-project basis, we have
included a few of our regular teaming partners for
the City’s reference. These listed subconsultants
stand ready to contribute effectively to any project,
bringing value through their specialized knowledge
and dedication to client success.

Sub-Consultants
Civil/Survey
Lighting
Architecture
Irrigation
Structural
Geotech
Pools/Fountains/
Water Features
Signage/Wayfinding
Cost Estimating
Environmental/
Bay-Friendly
(ReSCAPE)
Biologist/
Arborist/
Horticulturalist
Mechanical
Electrical
Plumbing (MEP)
270
Travis Theobald, RLA ASSOCIATE PRINCIPAL, SWA
PROJECT MANAGER + TECHNICAL LEAD/PRIMARY CONTACT
René Bihan, FASLA MANAGING PRINCIPAL, SWA SF

PRINCIPAL IN CHARGE
As Project Manager and Technical Lead, Travis will be SWA’s primary contact responsible for committing SWA’s resources from inception through completion.

Travis will maintain a strong dialogue with the City to address critical issues in a timely and professional manner. He will interface with the City and team to ensure that communication flow occurs regularly, that issues are raised and resolved, and that decisions are made to facilitate the project schedule. In his role as Technical Lead, Travis will advise, review, and provide assistance to staff on construction drawings and in the field. Travis understands how to bridge the gap between design and construction, ensuring that ideas on paper are beautifully executed in the ground, as well as an exceptional understanding of the technical complexity of a package and the schedule.

René is the Managing Principal of SWA’s San Francisco office, where his expertise and leadership have been instrumental in the growth and success of the team. As Principal in Charge on this on-call team, René will provide strategic guidance and oversight, ensuring that project goals align with client objectives while maintaining the highest standards of design excellence. He will provide oversight and be present for key meetings with the City as well as workshops and charrettes. Rene will keep the team’s focus on the big picture, with a sensitivity to the experiential, social, and functional context of each project. His role includes offering mentorship to team members, facilitating collaborative problem-solving, and leveraging his extensive experience to navigate complex challenges.

Sofia Mingo DESIGNER, SWA

JOB CAPTAIN
Phi is a California native and a graduate from UC Berkeley’s landscape architecture program. She is passionate about sustainable design that works with and for communities. Phi has experience on a range of projects, from small-scale plazas and parks in the Bay Area, to larger-scale planning projects abroad. In addition to her design capabilities, Phi brings native Vietnamese language skills to the team.

Phi Diep DESIGNER, SWA

STAFF DESIGNER
Sofia brings her rigorous design and administration skills as Job Captain working closely with Travis on project-focused efforts. With Travis, she is responsible for coordination between the City of Dublin, stakeholders, and other agencies, and for ensuring that all of the packages meet SWA’s high standard of quality. Sofia will also work with Travis to develop contextually relevant designs and help to synthesize design options. A native of Chile, Sofia also brings Spanish translation capabilities to all public communications and outreach. Sofia is particularly well-versed in production tools including REVIT and other drafting and 3D rendering studies that will help to illustrate the design intent of each project, a critical piece of all engagement efforts.

City of Dublin - RFQ for Landscape Architects I 8271
Canvas Park, Ontario, CA

2.0 PROPOSED

PROJECT BUDGET
272
City of Dublin - RFQ for Landscape Architects I 9
FIRM Team Member &/OR Staff Classification Billing Rate SWA - Prime/LA Rene Bihan, Managing Principal $341
SWA Travis Theobald, Associate Principal $216
SWA Sofia Mingo, Job Captain $138
SWA Phi Diep, Staff Designer $113
BKF - Civil/Survey Principal in Charge (Project Management) $317 BKF Project Manager | Technical Manager (PM) $273
BKF Engineering Manager | Surveying Manager | Planning Manager (PM) $251 BKF Senior Project Engineer | Senior Project Surveyor | Senior Project Planner (Technical) $233
BKF Design Engineer | Staff Surveyor | Staff Planner (Technical) $179 BKF Drafter I, II, III, IV (Technical) $133-$175
Clearstory -
Signage/Wayfinding Principal $235
Clearstory Justin Lawrence, Project Manager $200
HLB - Lighting Brandon Thrasher, Senior Principal $365
HLB Andrew Moore, Associate Director $285
Peoples Associates
(PASE) - Structural Dave Lo, Principal $265
PASE Drew Kimball, Project Lead and Project Manager $225 PASE Project Manager 1 $195
PASE Senior Project Engineer 3 $215
Russ Mitchell (RMA)
- Irrigation Chris Mitchell, Principal $200
RMA Project Manager $175
RMA Design Assistant $150
Vektor Engineering
(Electrical) Electrical Engineer $235
Vektor Electrical Designer $207
Vektor BIM Technician $180
Vektor Project Coordinator $138
We are sharing hourly rates for SWA’s proposed team as well as a snapshot of rates from a selected group of preferred subconsultants with whom we have previously worked.

This is a limited view for reference only and by no means includes all potential disciplines. All staffing will be determined on a project-by-project basis.

2.1 Hourly Rate Schedule
273
Rancho San Ramon Park, San Ramon, CA

3.0 EXCEPTIONS
274
City of Dublin - RFQ for Landscape Architects I 10
Section 4. Insurance
Requirements

4.3.2. Claims-Made
Limitations

4.4.2. Verification of
Coverage

4.3.1. General
Requirements

4.2.1. General
Requirements

4.4.3. Deductibles
and Self-Insured
Retentions
SECTION 5.

Indemnification
and Consultant’s
Responsibilities

1.2 Standard of
Performance

4.4.4. Wasting
Policies

9.1. Records Created
as Part of Consultant’s
Performance
275
Ricardo Lara Park, Lynwood, CA

4.0 APPENDICES
276
Education
Master of Landscape Architecture,
Harvard University Graduate School of
Design
Bachelor of Landscape Architecture,
California State Polytechnic University
Registration
Registered Landscape Architect: CA
Professional Activities
Board Member, The Cultural Landscape
Foundation, current
Lamda Alpha, Member
San Francisco Better Street Master
Plan Community Advisory Committee
San Francisco Arts Commissioner, Civic
Design Review
Speaking
San Francisco Bay Area Planning and
Urban Research Association (SPUR) -
Design & Development presentation,
July 2023
National ASLA Panelist: Inside the
Studio, 2017
ASLA NCC - NorCal ASLA Guest Speaker,
Marketing Design Services for a
Millennial Generation, 2016
ASLA - National ASLA Speaking Panelist,
Workplace Development in Silicon
Valley, 2015
Cal Poly San Luis Obispo, Guest
Speaker, Smackdown Design-San
Francisco and Warriors Stadium, 2015
René is an accomplished Landscape Architect, Urban Designer and educator interested in issues of urbanism and landscape design, and their symbiotic relationship to urban cities. René is a board member for The Cultural Landscape Foundation and an active member of the Bay Area’s architecture and design community; he has been a Commissioner for the San Francisco Arts Commission, sat on the Civic Design Review Panel and has been a member of the Better Streets Advisory Committee.

Selected Project Experience
· Iron Horse Park and Open Space, Dublin, California
Principal for a 19 acre park master plan following a segment of the Iron Horse Trail on a site that was once a railroad corridor. The project involves an extensive community participation process including a community site walk, a community charrette, meetings with public agencies, and online and in person surveying of public opinion. • Dublin Crossings/Don Biddle Park, Dublin, California
Principal in Charge overseeing masterplanning for a new 30 acre community park.
· Charleston Park, Mountain View, California
Project team member for a five-acre public park was developed in conjunction with the adjoining 20-acre SGI Campus, now the Google Corporate HQ. The project was awarded an ASLA Centennial Medallion in 2000, as one of the most significant landscapes of the century. · Atherton Civic Center, Atherton, California
Principal overseeing landscape design for the new Atherton Civic Center integrates the new architecture into the wider Atherton community though a strolling garden approach to site circulation. · Jack London Square, Oakland, California
Principal overseeing the transformation of a former working-waterfront into six square blocks of offices, shops, cafes, and boat marinas, creating an engaging plaza/greenspace. The public space design connects Jack London’s varied uses with large plazas, linear spaces and visual elements. The plan extends the city to the waterfront by creating public waterfront spaces which can support a variety of programmatic uses.
• North San Pedro Parks, San Jose, California
Principal in Charge overseeing masterplanning and design of three neighborhood parks: Pellier, North San Pedro, and Bassett. While each of the parks has a distinct character, they all relate strongly to their historical and physical context.
• Fremont Civic Center Master Plan, Fremont, California Principal for a masterplanning project whose aim is to centralize the many city government buildings in the surrounding areas by consolidating them onto a highly functional landmark site.

Rene Bihan, FASLA
Managing Principal
Role: Principal in Charge
277
Education
Bachelor of Landscape Architecture,
2002, California Polytechnic State
University, San Luis Obispo
Registration
Registered Landscape Architect: CA
Professional Activities
Business Member, SPUR
Selected Awards
2019: NorCal ASLA Merit Award - San
Jose Environmental Innovation Center
2019: NorCal ASLA Merit Award -
University of Chicago Booth School Of
Business
2014: The Inaugural Julia Morgan
Award, New Construction,
Renovations & Additions - Stanford
University John A. & Cynthia Fry Gunn
Building (SIEPR)
2013: ASLA Texas Chapter Honor
Award, Tarrant County College
2011: Forbes Four-Star Award,
Rosewood Sand Hill Hotel and Office
Development
2010: California Landscaping
Magazine, Herb Frank Memorial Trophy
Award, Rosewood Sand Hill Hotel and
Office Development
Travis has over 20 years of experience in retail, commercial, residential, corporate, institutional, resort, and entertainment landscape design.

His primary responsibility today encompass construction observation and design control. His adaptability to different project environments and teams allows him to help resolved constructability issues in the field that strengthen the design concepts while providing solutions that keep construction moving forward. Travis will be both Project Manager and Technical Lead to the City, offering advice, review, and assistance to staff. He understands how to bridge the gap between design and construction, ensuring that ideas on paper are beautifully executed in the ground, as well as an exceptional understanding of the technical complexity of a package and the schedule.

Travis Theobald, RLA
Associate Principal
Role: Project Manager & Technical Lead
Selected Project Experience
• Jordan Neighborhood Square, Dublin, California
Project Manager and Technical Lead for a new 2-acre neighborhood park. Project was distributed under SWA’s on-call contract with the city. • San Jose On-Call (North San Pedro Parks), San Jose, California Technical lead for the masterplanning and design of three neighborhood parks: Pellier, North San Pedro, and Bassett. While each of the parks has a distinct character, they all relate strongly to their historical and physical context. · Rancho San Ramon Park, San Ramon, California
Project Manager working closely with the City of San Ramon and the County Parks Commission to develop a community park that met the existing and future residents needs.
· Portsmouth Square, San Francisco, California
Project Manager and Technical Lead overseeing full landscape architectural design services for the main civic park in SF Chinatown. · Fremont Civic Center, Fremont, California
Technical lead for the public spaces Fremont Civic Plaza and Downtown Event Center address the need for public space in a densely developing area with strip malls and wide roads.
· Chase Center, San Francisco, California
Technical lead for the multifaceted landscape design that unifies all the activites that the arena offers through connected plazas and utilizes California native flora for water conservation and filtration. • River Islands Vega Park, Lathrop, California
Landscape design for a new residential development in the Central Valley. Amenities include streetscapes, waterfronts, park/trail systems, gateway elements for various districts and neighborhoods, and design guidelines that will set the tone for this and future phases of residential development. 278
Education
Masters Degree in Theory of
Architecture at Pontificia Universidad
Catolica in Chile
Bachelor of Architecture at Pontificia
Universidad Catolica in Chile
Sofia’s upbringing in Santiago, Chile ignited her fascination with the city’s geographical wonders. Surrounded by the majestic Andes, she realized the significance of providing access to such natural beauty for creating a more equitable and sustainable urban environment.

This realization steered her architectural studies towards urban infrastructure design tailored to foster accessibility and environmental stewardship. Sofia brings an architectural background of technical design and modeling skills and is experienced in contemporary production processes with programs including Revit. Her experience includes developing master plans for urbanizations and parks, with a strong emphasis on responsible planning and conservation. Sofia’s expertise extends beyond architectural design to encompass on-site analysis, construction management, pricing, and supervision. She has successfully coordinated construction projects in various cities across California and Chile, including remote areas like Patagonia. Sofia excels in communicating with diverse professionals and efficiently solving onsite construction challenges.

Sofia Mingo
Designer
Role: Job Captain
Selected Project Experience
• Harvey Milk Plaza, San Francisco
SWA is leading the redesign of the transit station and plaza that celebrates the life and legacy of Harvey Milk. Public feedback collected since 2017 has been incorporated into the new design, reflecting the community’s desire for an unconventional and inclusive process to see that Milk’s qualities and legacy remain frontand-center. • 1455 Market Roof Deck, San Francisco
Project Designer for renovation to transform office roof deck into a dynamic social space that leaves ample room for collaboration and workplace flexibility. The roof deck will soon offer a variety of programs: space for all-hands meetings, social lounges, quiet work nooks, outdoor dining, and active courts.
• Sony Interactive Center, San Jose
• John Madden Football Center, California Polytechnic State University, San Luis Obispo
• Student Housing Project, California Polytechnic State University, San Luis Obispo
• Montage Wadi Safar Hotel, Riyadh, Saudi Arabia
• Como Residences, Dubai, UAE
• Metropolitan Regional Plan for Manquehue, Santiago, Chile* • Parrque Pumalal, Temuco, Chile*
• Parque Bahia Esperanza Park, Patagonia, Chile*
• Aguas Claras Masterplan, Santiago, Chile*
• Parque Patagonia, Patagonia, Chile* *with previous firm 279
Education
Bachelor of Landscape Architecture,
2021, University of California, Berkeley
Minor in Sustainable Design
Phi is a California native and a graduate from UC Berkeley’s landscape architecture program. She is passionate about sustainable design that works with and for communities. Phi has experience on a range of projects, from small-scale plazas and parks in the Bay Area, to largerscale planning projects abroad.

Phi Diep
Designer
Role: Designer
Selected Project Experience
• North San Pedro Parks, San Jose, California
Project Designer for the masterplanning and design of three neighborhood parks: Pellier, North San Pedro, and Bassett. • Alisal District Streetscape Master Plan, Salinas, California Designer. Enhancing mobility, canopy cover, connectivity, and community in a culturally rich neighborhood in Salinas. We developed streetscape master plan concepts for each of the four primary corridors in the Alisal district, reflecting the community’s identity and priorities, as well as position.
• 350 Ellis St. Mountain View, California
Designer. Located in the heart of Silicon Valley, 350 Ellis is a renovation project aiming to bring new life to a corporate campus in the post-pandemic era. Driven by the guiding principles of flexibility, collaboration, movement, and nature, the new design is developing on the existing fabric and creating more human-scaled spaces for an outdoor working environment.
• St. Mary’s College Library, Moraga, California
Designer. Reimagining an historic library as the center of a vibrant academic landscape. The project had to be uniquely and delicately designed without standing out significantly from the rest of the campus while also being budget-conscious.
• 100 Altair, San Jose, CA
• 2585 East Bayshore, East Palo Alto, CA
• 500 Ellis, Mountain View, CA
• 530 University & 525 Lytton, Palo Alto, CA
• Boca Chica Full Services Ph 1, Boca Chica, TX
• Cal Poly Student Housing, San Luis Obispo, CA
• Double Fish Exhibition Center, Zhangzhou, China
• Gilroy Retail Master Plan, Gilroy, CA
• Hercules Community Entitlements, Hercules, CA
• Hanoi Ba Vi Resort, Hanoi, Vietnam
280
RESUME
1 EDUCATION
B.S., Civil Engineering,
Santa Clara University

REGISTRATION
Professional Civil
Engineer, CA No. 59903

AFFILIATIONS
LEED Accredited
Professional, U.S. Green
Building Council
American Society of Civil
Engineers

YEARS OF EXPERIENCE
28 years, 27 with BKF

ERIC GIROD, PE, LEED AP
PRINCIPAL | CIVIL ENGINEER
Eric’s principal management approach is grounded on clear communication and hands-on involvement. He strives to gain a thorough understanding of a project’s needs and goals from the onset, which frames the process for delivering projects. Combining these objectives with the specific project issues, constraints, and opportunities, Eric forms a work plan to guide the design effort.

He coordinates this work plan with other consultants, agencies, and special interests to provide a systematic design solution. With a critical eye on scope, schedule, and budget, Eric manages his projects to meet his clients’ goals and expectations.

Eric has successfully managed a comprehensive portfolio of land development projects for public and private clients that range from large master planned mixed-use redevelopment, to regional infrastructure, to spark and recreational areas.

SELECT PROJECT EXPERIENCE
City of Hayward
Bidwell Park Hayward
Hayward
City of Hayward
Hayward 238 Entitlement Study
Hayward
YMCA Child Care Center
Hayward
City of Dublin
Dublin Historic Park
Dublin
City of Dublin
Cultural Arts Center
Dublin
City of Dublin
Golden Gate Drive Streetscape
Dublin
City of Dublin
St. Patrick Way Mapping
Dublin
YMCA
Mission Boulevard Hayward YMCA
Hayward
City of Livermore
Livermorium Park
Livermore
East Bay Regional Parks District
Shadow Cliffs
Livermore
Livermore Valley Tennis Club
Livermore
City of Livermore
Livermore Flagpole Plaza
Livermore
Orinda Country Club
Club Improvements
Orinda
City of Oakley
Recreation Center Project
Oakley
YMCA
Pleasant Hill YMCA
Pleasant Hill
City of Piedmont
Blair Park Improvements
Piedmont
281
282
HLB Lighting Design
The Parks at 5M
San Francisco, California, United States of America
Cliff Lowe Associates, !melk

0.6 acres | 2,428 sq.m., $20M
Salesforce Park
San Francisco, California, United States of America
PWP Landscape Architecture

5.4 acres | 21,850 sq.m., $2.26 B, LEED Gold
Certified
Alameda Point Waterfront Park
Alameda, California, United States of America
April Philips Design Works
3 acres | 12,140 sq.m.

Ashland Commons
Ashland, California, United States of America
WRT

0.88 acres | 3,561 sq.m., $6 M
Gateway Crossings Neighborhood Park
Santa Clara, California, United States of America
Petersen Studio
2 acres | 8,093 sq.m.

LEED AP
International
Association of Lighting
Designers, Design
Member
Illuminating
Engineering Society
of North America,
Member
Education
University of WisconsinMadison Master of Fine
Arts, Lighting Design
Northwest Missouri
State University
Bachelor of Science,
Technical Theater
Brandon Thrasher
DESIGN IALD, MIES, LEED AP | SENIOR PRINCIPAL
Brandon’s career has spanned the breadth of
the lighting industry, giving him holistic design
expertise that enables seamless cross-discipline
collaboration. As Managing Senior Principal
of HLB’s San Francisco studio, Brandon’s
dedication to design excellence ensures the
delivery of transformative lighting solutions.

Brandon has been awarded numerous industry
awards and, in 2018, was recognized as a
recipient of Lighting Magazine’s 40 Under 40
award.

Select Projects
283
HLB Lighting Design
The Parks at 5M
San Francisco, California, United States of America
Cliff Lowe Associates, !melk

0.6 acres | 2,428 sq.m., $20M
Salesforce Park
San Francisco, California, United States of America
PWP Landscape Architecture

5.4 acres | 21,850 sq.m., $2.26 B, LEED Gold Certified
Alameda Point Waterfront Park
Alameda, California, United States of America
April Philips Design Works
3 acres | 12,140 sq.m.

Ashland Commons
Ashland, California, United States of America
WRT

0.88 acres | 3,561 sq.m., $6 M
Gateway Crossings Neighborhood Park
Santa Clara, California, United States of America
Petersen Studio
2 acres | 8,093 sq.m.

Japantown Peace Plaza
San Francisco, California, United States of America
San Francisco Department of Public Works
60,000 sq.ft. | 5,500 s.q.m., $13.25 M
Memorial at Harvey Milk Plaza
San Francisco, California, United States of America
San Francisco Department of Public Works
Professional Affiliations
Certified Lighting
Designer
USGBC,
LEED AP BD+C
International
Association of Lighting
Designers, Professional
Member
Illuminating
Engineering Society
of North America,
Member
Education
Carnegie Mellon
University
Bachelor of Arts in Fine
Arts, Drama (Lighting
Design Option)
Carnegie Mellon
University
Master of
Entertainment
Technology
Andrew Moore
CLD, IALD, MIES, LEED AP BD+C

ASSOCIATE DIRECTOR
With a passion for creating immersive
experiences through light, Andrew studied
Drama and Entertainment Technology
at Carnegie Mellon University where he
developed skills in lighting design and themed
entertainment. His ability to craft creative and
sustainable lighting solutions has resulted in
cutting-edge designs for projects across several
market sectors including life sciences, higher
education, corporate, entertainment, hospitality,
multifamily, and transportation.

Select Projects
284
DAVE Y. LO, S.E.

Principal
Dave is a professional Structural Engineer with over twenty years of design experience. He has worked on numerous
projects of all types ranging from landscape structures for parks and public spaces to complex, multi-story residential buildings, and is experienced with a wide variety of lateral and vertical load systems for wood, concrete, steel, and masonry construction.

Mr. Lo was project manager for Crescent Village, a residential community in North San Jose which included an award winning 5-acre public park.

The variety and depth of Mr. Lo’s experience gives him an intimate understanding of the relationship between effective structural detailing and efficient constructionpractices.

This knowledge allows Mr. Lo to work with the Design Team to develop more costeffective structural drawings by not only using proven, constructable details, but also by suggesting minor changes to the design that would result in simpler, more costeffective construction. Mr. Lo also brings is depth of experience to working with various cities and their agencies throughout the San Francisco Bay Area.

Mr. Lo incorporates this depth of understanding into his work process for everyproject he is involved with at Peoples Associates.

Registrations Structural Engineer, California License S5589 Civil Engineer, California License C71170
Education Master of Science, Structural Engineering
University of Philippines (Units)
Bachelor of Science, Civil Engineering
Mapua Institute of Technology, Philippines
Bachelor of Science, Environmental and Sanitary Engineering Mapua Institute of Technology, Philippines (Units)
Professional American Society of Civil Engineers
Affiliations
Selected Crescent Village a mixed-use community plus 5-acre public park Experience in North San Jose, CA
Santa Clara Square a mixed-use community with private landscape features and a public park, Santa Clara, CA
River View Apartments & Park part of the team that built a mixed-use community and public park in North San Jose, CA
Monticello Village mixed-use community with private landscape features in Santa Clara 285
DREW KIMBALL, P.E.

Project Manager
Drew is a project manager that brings a proactive, personable experience to each project and design team he works with.

Since starting at Peoples Associates over 15 years ago, he has designed many different projects for a wide variety of clients throughout the BayArea.

Mr. Kimball’s project experience ranges from public parks in partnership with developers throughout the San Francisco Bay Area to large mixed-use affordable housing projects with landscape structures included in the common spaces. He has experience working with various cities and agencies throughout the area. Mr. Kimball was involved in the design of the recently completed Alameda Waterfront Park in collaboration with the City of Alameda and the developer that had to consider the impacts of future higher sea levels.

Mr. Kimball’s attention to detail has been honed from the depth and variety of projects he has worked on. He holds a deep understanding of the many structural design options available for each project. By bringing this depth of understanding to his projects, he assists the Design Team in delivering an efficient, well-coordinatedstructure.

Registrations Civil Engineer, California License C78188 Education Master of Science, Structural Engineering
University of California San Diego
Bachelor of Science, Civil Engineering
San Jose State University
Selected Alameda Waterfront Park public park on the former Naval Air Station Experience land with seating, bio-retention, stairs and light features, Alameda, CA Pellier Park a partnership with the city of San Jose that is part of a three-park plan with seating, history wall, and lighting in San Jose, CA 350 Ellis a public private partnership with a publicly accessible café, trellis and seating area, Mountain View, CA
Sand Hill Commons a private outdoor area with trellis, seating, and retaining walls, Palo Alto, CA
Harvey Milk Plaza involved in the concept design of the revitalized meeting area in front of the Muni Station, San Francisco, CA 286
IRRIGATION DESIGN • CONSULTATION • SUPERVISION • EVALUATION Chris Mitchell is a Bay Area native born and raised in Walnut Creek, California. Chris graduated from San Francisco State with a B.S. in Business Administration in 2001.

Chris started working at RMA in the drafting department in 1994. Today, he is vice president of RMA and has successfully overseen the design and implementation of over 2,000 projects. This success over multiple decades shows his leadership, commitment, and passion for what he does. He manages numerous projects at one time in both the public and private sectors. Chris exceeds his client's expectations when it comes to their project needs, budget, and deadlines, all while adhering to a commitment of quality to each project he works on. His proficiency in Spanish allows him to communicate directly if needed while onsite with crew members. At RMA, he ensures that all projects are done efficiently and with excellence, which is why RMA has been thriving in the irrigation design industry for the past 52 years.

Chris’s projects have spanned the globe, including Russia, Saudi Arabia, India, and several Asian countries, as well as across the United States. One of Chris’s areas of focus is designing irrigation systems to utilize recycled water. He has worked directly with multiple cities and public utility agencies on the design and implementation of recycled water irrigation projects, as a way to most efficiently utilize water usage. Other design projects include numerous green roofs, rainwater collection for irrigation, and secondary treated recycled water systems.

To further Chris’s integration into the irrigation industry, he became a member of the American Society of Irrigation Consultants (ASIC) in 2001. He is a former President of the ASIC Northern California chapter and served on the National Board of Directors.

When Chris is not working, he enjoys traveling the world with his family, skiing, and finding the Bay Area's best places for hamburgers.

REPRESENTATIVE PROJECTS
Resorts
• Kona Village
Kona, HI
• The Summit Club
Las Vegas, NV
• Makena Golf &
Beach Club
Maui, HI
Parks
• Golden Gate Park
San Francisco, CA
• Heather Farms
Park
Walnut Creek, CA
• Oracle Park
San Francisco, CA
Tech Campuses
• Meta West
Campus
Menlo Park, CA
• Googleplex
Mountain View,
CA
• Netflix
Los Gatos, CA
Golf Courses
• Roundhill CC
Alamo, CA
• Debell GC
Burbank, CA
• Yocha Dehe GC
Brooks, CA
Schools
• U.C. Berkeley
Berkeley, CA
• College of Marin
Kentfield, CA
• U.C. Davis
Davis, CA
Master Planned
Communities (HOA)
• Tesoro Viejo
Madera County,
CA
• Gale Ranch
San Ramon,
California
• Mountain House
Mountain House,
CA

CHRIS MITCHELL

VICE PRESIDENT

IRRIGATION CONSULTANT
RUSSELL D. MITCHELL &
ASSOCIATES, INC.
2760 Camino Diablo
Walnut Creek, CA 94597
T 925.939.3985
E [email protected]

PROFESSIONAL EXPERIENCE
Russell D. Mitchell &
Associates, Inc. 1994-Present

EDUCATION
B.S. Business Administration
San Francisco State, 2001

PROFESIONAL AFFILIATIONS
American Society of Irrigation
Consultants (ASIC)
Professional Irrigation Consultant

AREAS OF EXPERTISE
• Recycled Water Design
• Golf Course Irrigation Design
• Construction Documents
• Construction Review
• Irrigation Master Planning for
Planned Communities
• GPS Irrigation Mapping

LANGUAGES
• English
• Spanish
287
IRRIGATION DESIGN • CONSULTATION • SUPERVISION • EVALUATION Jeff Bradshaw has over three decades of experience in various aspects of irrigation consulting including design, plan review, design review, irrigation and water management, master planning, hydraulic calculation, project specifications, field observation, irrigation scheduling, water usage calculation and irrigation water auditing. He is a Professional member of the American Society of Irrigation Consultants and has served as Vice President and Secretary.

He is also an Associate Member of the Irrigation Association, a certified Commercial Irrigation Designer and Certified Landscape Irrigation Auditor with the irrigation Association. Jeff’s project experience includes irrigation design of commercial and industrial projects, residential communities, parks and athletic fields, large recreational facilities, and several major highway projects, many of which included the usage of reclaimed water.

REPRESENTATIVE PROJECTS
Parks
• Moraga Commons
Park Irrigation Retrofit
Design
Moraga, CA
• Denali Park Irrigation
Design
Manteca, CA
• Ellis Ave Park Irrigation
Design
Tracy, CA
• Rengstorff Park
Irrigation Retrofit
Design
Mountain View, CA
• Pickleweed Park
Irrigation Retrofit
Design
San Rafael, CA
• Montague Park
Irrigation Retrofit
Design
Santa Clara, CA
• Westwood Oaks Park
Irrigation Retrofit
Design
Santa Clara, CA
Community Projects
• Capitola Community
Center
Capitola, CA
• Claremont Library
Berkeley, CA
• Richmond Civic Center
Richmond, CA
• Roosevelt Community
Center
San Jose, CA
• Oakley Community
Center
Oakley, CA
Residential Projects
• Ellis
Tracy, CA
• Boulevard
Dublin, CA
• Wallis Ranch
Dublin, CA
Schools
• Las Positas College
Livermore, CA
• Scott Lane Elementary
Santa Clara, CA
• Bowditch Middle
School
Foster City, CA
• Hillsdale High School
San Mateo, CA
• Burlingame High
School
Burlingame, CA
• Gunn High School
Admin
Palo Alto, CA
• Palo Alto High School
Palo Alto, CA
• Twin Creeks
Elementary
San Ramon, CA
• Cardinal Newman High
School
Santa Rosa, CA
• Thornton Middle
School
Fremont, CA
On-Call Services
• DSRSD On-Call for Plan
Check Review of
Recycled Water
Irrigation Systems
• Contra Costa County
On-Call Plan Check and
Inspection Services

JEFF BRADSHAW

PROJECT MANAGER

IRRIGATION CONSULTANT
RUSSELL D. MITCHELL &
ASSOCIATES, INC.
2760 Camino Diablo
Walnut Creek, CA 94597
T 925.939.3985
E [email protected]

PROFESSIONAL EXPERIENCE
Russell D. Mitchell &
Associates, Inc. Project Manager
2022-Present
Gates + Associates Landscape
Architects, Irrigation Project
Manager 1996-2021
Brookwater, Irrigation Consultant
1989-1996

EDUCATION
Irrigation Design Certificate,
Polytechnic University, San Luis
Obispo, CA 1995
A.A. Electronic-Mechanical Design
Las Positas College,1992

CERTIFICATIONS
• Certified Irrigation Designer
(CID) Irrigation Association
• Certified Landscape Irrigation
Auditor (CLIA) Irrigation
Association

PROFESIONAL AFFILIATIONS
American Society of Irrigation
Consultants (ASIC)
Professional Irrigation Consultant
Member, Irrigation Association (IA)
288
www.vektorengineeringinc.com | [email protected] | +1 (866) VEKTOR1 2603 Camino Ramon, Suite 200, San Ramon, CA 94583
RÉSUMÉ

EXPERIENCE
14 years of experience as an
Electrical Engineer in the
Industrial, Commercial, and
Residential sectors.
9 years of experience as a
registered Professional
Electrical Engineer in CA.

EDUCATION
California Polytechnic State
University (Cal Poly), San Luis
Obispo, Bachelor of Science in
Electrical Engineering with
focus on Power Systems, 2008

PROFESSIONAL

REGISTRATION
CA Electrical Engineer E20491
California Board for
Professional Engineers, Land
Surveyors, and Geologists
2535 Capitol Oaks Drive
Suite 300
Sacramento, CA 95833
Sergey Korolev, P.E.

President, Electrical Engineer
Sergey is a licensed Electrical Engineer and Founder of Vektor Engineering and Consulting Services, Inc. with 14 years of engineering experience working on projects in the Light Industrial, Commercial, and Residential sectors. Sergey began his engineering career in heavy industry working in facilities around the SF Bay Area.

Sergey has extensive experience on capital projects, especially excels in collaborating with multidisciplinary team of Architects, Civil, Structural, and MEP engineers to provide the highest quality architectural, engineering and construction Services.

These projects include:
• Photovoltaic Design and Analysis
• Cogeneration Integration (Wastewater Treatment)
• Peer Review, Permit Assistance, and Constructability Study • Power Distribution Design, Analysis, and Integration
• Exterior and Interior Lighting Design
• Short Circuit Calculations, Arc Flash and Coordination Studies • Collaboration with Electric Utilities such as PG&E and SMUD Sergey is committed to developing state-of-the-art design and engineering of electrical, electromechanical, control,
communication, and fire and life safety systems for Industrial, Residential, and Commercial applications.

RELEVANT PROJECT EXPERIENCE

1.Esprit Park Electrical Infrastructure, Lighting, and PG&E Service Renovation – San Francisco, CA

2.Marshall Square Landscape Lighting and Electrical Infrastructure Renovations – Redwood, CA

3. Marin County Department of Public Works Veterans Memorial Parking Lot Electrical Infrastructure, Lighting, and EV Ready Parking Stalls – San Rafael, CA
289
Additional Sample Projects
SWA
290
Civic plan
SWA developed a master plan for a new 30-acre
park for the City of Dublin, adjacent to the Iron
Horse Trail. The project included an extensive
community involvement process. SWA worked
closely with a community task force of 25-30
members to identify the recreational needs of the
Dublin residents who will be served by the park.

The new park will offer a variety of recreational
opportunities that will attract a wide range of
interests and age groups. As a part of the master
planning process, SWA included a 25,000-squarefoot pad to accommodate space for the future development of the Valley Children’s Museum.

Don Biddle Community Park

DUBLIN, CALIFORNIA
291
SWA designed and developed a master plan for
a new 19-acre restoration ecology park for the
City of Dublin. The design included an extensive
community process that targeted a broad swath
of Dublin’s residents to best represent the wider
community. The park follows a mile-long stretch
of the existing Iron Horse Trail, which extends
for 40 miles through the East San Francisco Bay
Region. The long, narrow site crosses multiple
utility easements, the historic railroad bed, and
a drainage canal. The park design reconfigures
the site by restoring the ditch to a meandering
creek, and reintroduces native habitats. Through
the participatory community design process, SWA
and the City of Dublin identified the best programs
for the park, including historic preservation and
education, a children’s play garden, community
gardens, and outdoor classrooms for the adjacent
high school.

Iron Horse Park and
Open Space

DUBLIN, CALIFORNIA
More than just a popular regional
bicycle trail and a utility corridor,
the park will be an ecological
oasis in the City, with historical
and ecological educational
programs to celebrate Dublin’s
legacy for future generations.
292
Evelyn’s Park

BELLAIRE, TEXAS
Bellaire is a town seeking to preserve its unique identity and character as a family-oriented hometown with a
superior quality of life. In a public / private partnership between the City and civic leaders, a prime five-acre
parcel was purchased for the purpose of building a very special park space. Styled as Bellaire’s “front yard,”
Evelyn’s Park is designed as a series of outdoor rooms
of various scales and characters, and hosts a range of
activities and amenities. The park is a local destination for informal gathering and sports, formal events, and
quiet leisure in a natural landscape punctuated with
small event and cafe pavilions.

Two years after the initial phase of Evelyn’s Park was
opened to the public, new improvements brought the
master plan closer to its final vision: a lively community gathering space with a nature-centric aesthetic. Park
frontage will receive a large shade pavilion that will accommodate markets, classic car shows, and food festivals. Sustainable practices have been integrated into the park’s systems to date, and will be further advanced with the introduction of a solar-energy pavilion, rainwater collection cistern, fountain water recycling system for irrigation, and additional tree canopy to provide a comfortable shaded environment throughout the park.
293
Michael W. Vega Park and Sunset Point along
Lakeside Drive provide the first open space
amenities for this nascent community. Vega Park
fulfills the open space master plan requirements for
a public neighborhood park, while Sunset Point, a
privately-owned public open space, complements
Vega Park. Together they form a 5-acre open space
with a wide-range of passive and active recreational
activities.

River Islands Park

LATHROP, CALIFORNIA
River Islands is located within a natural system,
the Delta, that plays a crucial role in California’s
ecosystem. The vision for the project is a
community authentically noted in its Delta
heritage, while envisioning a template for a ‘New
California.’ The landscape design celebrates
agriculture while bringing back previously lost
habitat. The formal and material languages of the
parks reference River Island’s main concept: the
Delta Agrarian Garden. This Delta Agrarian Garden
has the goal of establishing resilient, healthy
community; one with a reverence for place.
294
Canvas Park is an activity-packed recreation
center at the heart of Regions North, the latest
addition to the growing New Haven community
in Ontario. Centering on sports, family play, and
social activities, the park offers a 5,000-squarefoot lap pool, flexible lawn spaces, sport courts, and reservable outdoor spaces that residents
can use for private gatherings and festivities.

Wrapping around an indoor/outdoor rec building,
the site plan balances large sport courts and open
lawn spaces with intimate ‘backyards,’ each is
uniquely designed and equipped for celebrations
among friends and family.

Canvas Park

ONTARIO, CALIFORNIA
295
Facilitated by The Trust for Public Land, the
local community has worked for many years
to redevelop the little-used and neglected
Bicentennial Park property into a safe and
welcoming recreational resource for city residents.

Working closely with project stakeholders, SWA
designers have developed a design for the park
renovation inspired by Hawthorne’s history and
heritage. Focusing on the playground as a main
feature of the park, SWA proposed the concept
“Where Creative Minds Grow.” The park’s design
concept features the history of aviation as a
playful element, exposing generations young and
old to the community’s unique history.

Bicentennial Park Renovation

HAWTHORNE, CALIFORNIA
296
The Rancho San Ramon/Dougherty Valley
Community Park is the second largest park in
the City of San Ramon. SWA worked closely with
the City of San Ramon and the County Parks
Commission and through a series of public
meetings, to develop a community park that met
the existing and future residents’ needs. The
program includes playing fields, an amphitheater,
picnic areas, a BMX track, sand volleyball, boccé,
a disc golf course, playgrounds, a water park, and
sculptural treatments of the bioswales. The design
for this public amenity is infused with references
to historic California ranch vernacular structures
and landscape aesthetics.

Rancho San Ramon Park

SAN RAMON, CALIFORNIA
297
Guthrie Green transforms a 2.7-acre former
truck loading facility into a lively new urban park
offering gardens, interactive fountains, a lawn
amphitheater, an outdoor stage with vine-covered
“green rooms,” and an 11,200-square-foot cafe
pavilion. Located in the heart of Tulsa’s emerging
Arts District, the project offers an outdoor “living
room” to serve the area’s increasing numbers of
artists, urban professionals, students, families,
and visitors. The design supports a strong
connection to nearby buildings and destinations.

Sustainable design approaches included installing
a ground-source heat pump system under
the park. Guthrie Green’s lawn, gardens, and
stage pavilions support a robust program of
performances, films, public markets, exercise
classes, and exhibits.

Guthrie Green

TULSA, OKLAHOMA
298
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Los Angeles
New York SWA/Balsley
San Francisco
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swagroup.com
twitter.com/swagroup
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linkedin.com/company/swa-group
299

STAFF REPORT

CITY COUNCIL

Page 1 of 2 ends

Agenda Item 5.7
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Agreement with SCA of CA, LLC for Street Sweeping Services Prepared by: Julius Pickney, Management Analyst II
EXECUTIVE SUMMARY:

The City Council will consider approving an agreement with SCA of CA, LLC for street sweeping services.

STAFF RECOMMENDATION:

Adopt the Resolution Approving an Agreement with SCA of CA, LLC for Street Sweeping Services.

FINANCIAL IMPACT:

The proposed agreement includes a not-to-exceed compensation amount of $1,950,000. The cost of these services will be charged to the Public Works Department, based on the work being done in accordance with the adopted annual operating budget.

DESCRIPTION:

The Public Works Department utilizes contractors on Capital Improvement Program (CIP) projects, private development projects, maintenance services projects, and for on-call, as needed services to assist Staff in specific areas of technical, maintenance, and professional expertise. Contractors are solicited through open and competitive request for proposals (RFP) process or through public competitive bid process. In April 2025, Staff issued an RFP for street sweeping services to find contractors which have the necessary background and expertise to provide these services at competitive costs.

Two submissions were received in response to the RFP. After reviewing the proposals, Staff recommends one firm, SCA of CA, LLC to provide street sweeping services for a three-year term with the proposed compensation limit of $1,950,000 over the term. The recommended firm has provided these services to Dublin since 2020 and to other municipalities around the Bay Area.
300

Page 2 of 2 ends

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Approving an Agreement with SCA of CA, LLC for Street Sweeping Services 2) Exhibit A to the Resolution – Contractor Services Agreement with SCA of CA, LLC 3) Request for Proposals – Street Sweeping Services
4) Statement of Qualifications – Street Sweeping Services 301
Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 1 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING AN AGREEMENT WITH SCA OF CA, LLC FOR STREET SWEEPING

SERVICES
WHEREAS, on April 7, 2025, Staff issued a Request for Proposal (RFP) for Street Sweeping Services; and
WHEREAS, the City received two responses to the RFP; and WHEREAS, Staff reviewed and evaluated the statements of qualifications; and WHEREAS, the City desires to enter into an agreement with SCA of CA, LLC, for a not-toexceed amount of $1,950,000 over a three-year term.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Agreement with SCA of CA, LLC, attached hereto as Exhibit A.

BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute the Agreement, attached hereto as Exhibit A, and make any necessary, non-substantive changes to carry out the intent of this Resolution.

PASSED, APPROVED AND ADOPTED this 17th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
302

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334

REQUEST FOR PROPOSALS
Street Sweeping Services
City of Dublin
Proposals must be received by: Friday, May 2, 2025, at 4:00 p.m.

Julius Pickney, Management Analyst II
100 Civic Plaza
City of Dublin, CA 94568
Proposals will be evaluated on the following: a) responsiveness to the Request for Proposal questions, b) experience of the company, c) experience and qualifications of the assigned individuals and d) Satisfaction of previous clients.

Attachment 3
335
Request for Proposal
For
Street Sweeping Services
Overview
The City of Dublin is requesting proposals to provide street sweeping services. Services include residential streets, commercial streets, protected bike lanes, parking lot, special event, and emergency call-out sweeping services.

The required services are detailed in Attachment C, Scope of Services, but include the following:

COMMERCIAL STREETS: Commercial streets, including all medians, shall be swept twice monthly, from January through October and four times monthly for the months of November and December.

RESIDENTIAL STREETS: Residential streets shall be swept twice monthly.

PROTECTED BIKE LANES: Protected bike lanes shall be swept monthly.

INTERSECTIONS: Intersections shall be swept twice monthly.

PARKING LOTS: Parking lots shall be swept monthly.

Process and General Conditions

1. Proposers shall submit one electronic copy to:

Julius Pickney
Management Analyst II
100 Civic Plaza
Dublin, CA 94568
[email protected]
Electronic copies shall be submitted by e-mailed PDF or an e-mailed link to a ShareFile or FTP site. Hardcopies will not be accepted.

2. Deadline for submitting the proposal is Friday, May 2, 2025, at 4:00 p.m. to [email protected]

3. The City will not pay for any costs incurred in preparation and submission of the proposals or in anticipation of a contract.
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Schedule for RFP Process
Monday, April 7 Request for Proposals released.

Wednesday, April 16 Deadline to submit questions to City of Dublin by 4:00 p.m. via e-mail ONLY to Julius Pickney at [email protected].

Monday, April 21 Addendum posted, if required
Friday, May 2 Proposals are due no later than 4:00 PM on May 2 to Julius Pickney at [email protected] ONLY. Late submittals will not be accepted.

Friday, May 16 Interview companies (optional)
Tuesday, June 3 Contractor Services Agreement scheduled for approval by the Dublin City Council. (Tentative dates, subject to change)
RFP Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any other information you would like to include should be placed in a separated section at the back of your Statement of Qualification. Please note however that the RFP submittal is limited to 10 pages maximum (excluding resumes), should be submitted on 8 ½ x 11, and in 12-point font. Page limit excludes cover pages, table of contents, tabbed dividers, and resumes for Contractor’s team.

Interested companies are requested to submit one electronic copy of their Proposal as follows:

1. Enclose a cover letter not to exceed one page, describing the company's interest and commitment to perform work necessary to provide street sweeping services. The person authorized by the company to negotiate a contract with the City of Dublin shall sign the cover letter. Please include this cover letter within document and not as a separate page.

2. State the qualifications and experience of the company/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity.

3. Provide at least three (3) references from recent work (previous five years) similar to the services outlined in this request for proposals. Please include a brief description of the work performed and the role your company performed. Reference information shall include: Name, Address, Contact, Title, Phone Number, and Term of the Contract.

4. List key staff members, including identification of the Principal-in-Charge and Project Manager/primary point-of-contact. Include each team member’s availability, including all existing committed hours, and the ability of being able to complete the project on time and budget.

5. Provide an approach to completing this project, showing the flow of various tasks of the work and demonstrating a clear understanding of the requested work. 337

6. Provide a proposed project budget, to include a compensation rate schedule for services.

7. Provide confirmation of your company’s ability to meet the City’s Standard Consulting Agreement and insurance requirements. Exceptions to the Agreement and insurance requirements shall be specifically noted in the Proposal.

Standard Contractor Services Agreement:

It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on a time and materials fee basis for a specified scope of work. The term of the agreement will begin July 1, 2025.

A sample of the City’s Standard Contractor Services Agreement (Agreement), including insurance requirements, is provided as Attachment A.

If the interested company desires to take exception to the Agreement and/or insurance requirements, the interested company shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the qualification. Exceptions will be taken into consideration in evaluating Proposals. Otherwise, the interested company is to state in the proposal that the Agreement and insurance requirements are acceptable.

Consideration for exceptions will not be considered if not included in the submitted proposal.

Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.

Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is not limited to, a list of your company’s clients who are the following: Private clients located or operating within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including public entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to these clients.

This list must include all potential conflicts of interest within the year prior to the release of this RFP as well as current and future commitments to other projects.

Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional information, proposers should refer to the FPPC website at http://www.fppc.ca.gov/Form700.html.
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Equal Employment Opportunity
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap, medical condition, or marital status either discriminate or permit discrimination against any employee or applicant for employment in any manner prohibited by Federal, State or local laws. In the event of Proposer noncompliance, the City of Dublin may cancel, terminate or suspend the Contract in whole or in part. Proposer may also be declared ineligible for further contracts with the City of Dublin.

Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Proposer and its sub-Contractors shall post in conspicuous places, available to all employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et seq.].

Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:

General Liability Insurance $1,000,000
Automobile Liability Insurance $1,000,000
Professional Liability Insurance $2,000,000
Workers’ Compensation Insurance $1,000,000
Review and Selection Process
The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City Staff will evaluate proposals provided in response to this RFP. The subcommittee will use a forced ranking process (please see Attachment B, Forced Ranking Rating Sheet, for further detail). Informal interviews may be conducted by City staff, and may include more than one company that has submitted a Proposal.

Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for award of contract services.

The City reserves the right to award a contract to the contractor(s) that the City feels best meets the requirements of the RFP. The City reserves the right to reject any and all Proposals prior to execution of the Agreement, with no penalty to the City.
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Selection of Contractor
Submitted Proposals will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members. • Quality and completeness of the proposal.
• Experience with engagement of similar scope and complexity. • Satisfaction of previous clients.
• Cost of providing the contractor services for this project. 340
Services Agreement between [EFFECTIVE DATE]
City of Dublin and ______________ Exhibit A – Page 1 of 1

EXHIBIT A

SCOPE OF SERVICES

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Attachment to RFP Removed for June 17, 2025 Council Meeting. 341
Attachment B
RANK 1
FIRM 1 RANK 2
FIRM 2 RANK 3
FIRM 3 RANK 4
FIRM 4 RANK 5
FIRM 5 RANK 6
FIRM 6 RANK 7
FIRM 7 RANK 8
FIRM 8 RANK 9
FIRM 9 RANK 10
FIRM 10
CATEGORY:

RATER SIGNATURE: DATE:

City of Dublin
Forced Ranking Rating Sheet
Instructions: After each review, write the name of the candidates in the boxes in ranked order of 1 through 5, with the number 1 candidate in the left column being the most qualified candidate. For example, candidate Smith’s name would be in the Rank 1 box after the first review, since that firm would be the only candidate so far. After candidate Jones is reviewed in the second review, then decide which of the two candidates – Smith or Jones – should be ranked #1 and #2. As reviews continue, re-rank the applicants as appropriate.
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Attachment C

SCOPE OF SERVICES
Contractor shall provide City with street sweeping services for residential and commercial streets, intersections, parking lots, protected bike lanes, and emergency callout service.

SWEEPING CATEGORIES AND LOCATIONS:

COMMERCIAL STREETS: Commercial streets, including all medians, shall be swept twice monthly, from January through October and four times monthly for the months of November and December. Sweeping shall be scheduled to maximize the areas being swept by minimizing the interference by parked vehicles.

The following streets are defined as commercial streets:
• Altamirano Avenue (Arnold Road to BART parking lot)
• Amador Plaza Road (Amador Valley Boulevard to southerly end) • Amador Valley Boulevard (Village Parkway to westerly end) • Arnold Road (Altamirano Avenue to Gleason Drive)
• Campbell Lane (Dublin Boulevard to Demarcus Boulevard) • Campus Drive (Dublin Boulevard – Altamirano Avenue)
• Clark Avenue (Village Parkway to Dublin Boulevard)
• Demarcus Boulevard (Iron Horse Parkway to Dublin Boulevard) • Dougherty Road (I-580 to northerly City Limit, including a pass through the painted median areas) • Dublin Boulevard. (Schaefer Ranch Road to Fallon Road) • Fallon Road (I-580 to Northerly City Limit)
• Gleason Drive (Arnold Road to Fallon Road)
• Golden Gate Drive (Dublin Boulevard to southerly end) • Hacienda Drive (I-580 to Gleason Drive)
• Iron Horse Parkway (Demarcus Boulevard to Dublin Boulevard) • John Monego Court (Dublin Boulevard to southerly end) • Lewis Avenue (Village Parkway to Portage Road)
• Martinelli Way (Hacienda Drive to Iron Horse Parkway) • Regional Street (Amador Valley Boulevard to south end) • Rutherford Drive
• Saint Patrick Way (Amador Plaza Road to Golden Gate Drive) • San Ramon Road (I-580 to Alcosta Boulevard)
• Scarlett Court (Dublin Boulevard to east end)
• Scarlett Drive (Dublin Boulevard to Scarlett Court)
• Schaefer Ranch Road
• Tassajara Road (I-580 to Fallon Road, including a pass through the painted median areas) • Village Parkway (Village/Clark Avenue to Kimball Avenue) • Wallis Ranch Drive (From Tassajara – Private gates)
The following commercial streets, including all medians, shall be treated as residential streets (swept twice per month) for the purpose of this Agreement, these commercial streets shall be swept at a time agreed upon by City, as to avoid noise complaints from adjacent residents. 343
• Central Parkway (to be swept after 9am, four times monthly for the months of November and December.)
• Civic Plaza
• Dublin Court
• Houston Place
• Sierra Lane
• Sierra Court
• Trinity Court
Any portion of the above streets which are not within the limits above shall be defined as a residential street and shall be swept in accordance with Residential Street Sweeping provisions.

PROTECTED BIKE LANES: Protected bike lanes shall be twice monthly by an appropriately sized sweeper to operate within the protected area. Otherwise, Contractor shall operate a leaf blower to blow debris out of the protected area to be immediately swept by the street sweeper. Contractor to sweep protected bike lanes during the commercial sweeping routes.

RESIDENTIAL STREETS: Residential streets, including all medians, shall be swept twice monthly.

Residential sweeping shall not start before 8:00 a.m. or continue after 4:30 p.m. to avoid noise complaints from adjacent residents. The following residential streets located adjacent to identified schools must be swept no earlier than 6 a.m. and no later than 8a.m.:

Dublin High School:
• Brighton Drive
• Brookdale Court
• Burnham Way
• Callan Street
• Langmuir Lane
• Langmuir Court
• Mansfield Avenue
• Newport Court
• Fredrickson Lane
• Fredrickson Court
• Tamarack Drive
Emerald High School:
• Brannigan Street
• Central Boulevard from Tassajara – Lockhart
• Chancery Lane
• Dublin Boulevard from Lockhart –Tassajara
• Finnian Way Both sides of High School
• Grafton Street
• Keegan Street
• Lockhart Street
• Lee Thompson Street
• Macguire Way
The City may agree to modify sweeping zones provided the following conditions:
• To allow for the addition of new street segments as accepted by the City (City will provide list in writing, as needed)
• Garbage collection route changes*
*Sweeping shall not occur on the same day as garbage pickup in any given area. Contractor shall sweep on days following garbage pickup, whenever possible. Route changes shall not be allowed without written authorization from the Public Works Maintenance Manager, or their designee. Should a route change be 344
approved, Contractor shall be responsible for notifying individual households that are affected in writing at least two weeks prior to beginning the new schedule.

MEDIANS SWEEPING: Medians shall be swept in the scheduled commercial and residential routes along with the curb and gutter sections. Areas along the median or the turn pockets that cannot be reached by a sweeper shall be blown out and then swept with the sweeper.

INTERSECTIONS: Intersections listed below shall be swept twice monthly, paying special attention to areas of gravel and debris accumulated between through lanes and turn lanes. When sweeping the commercial routes make sure to travel the entire bike lane through the intersection. • Amador Valley Blvd./San Ramon Road
• Amador Valley Blvd./Regional Street
• Amador Valley Blvd./Village Parkway
• Amador Valley Blvd./Amador Plaza Road
• Amador Valley Blvd./Dougherty Road
• Central Parkway/Hacienda Drive
• Central Parkway/Tassajara Road
• Central Parkway/Fallon Road
• Dougherty Road/Sierra Lane
• Dublin Boulevard/San Ramon Road
• Dublin Boulevard/Regional Street
• Dublin Boulevard/Golden Gate Drive
• Dublin Boulevard/Amador Plaza Road
• Dublin Boulevard/Village Parkway
• Dublin Boulevard/Dublin Court
• Dublin Boulevard/Sierra Court
• Dublin Boulevard/Dougherty Road
• Dublin Boulevard/Demarcus Boulevard
• Dublin Boulevard/Iron Horse Parkway
• Dublin Boulevard/Arnold Road
• Dublin Boulevard/Hacienda Drive
• Dublin Boulevard/Tassajara Road
• Dublin Boulevard/Fallon Road
• Gleason Drive/Hacienda Drive
• Gleason Drive/Tassajara Road
• Gleason Drive/Fallon Road
• Hacienda Drive/Martinelli Way
• Fallon Road/Bent Tree Drive
• Fallon Road/Positano way
• Fallon Road/ Positano Parkway
• San Ramon Road/Vomac Road
• Tassajara/North Dublin Ranch
• Tassajara Road/Fallon
• Tassajara Road/South Dublin Ranch
PARKING LOTS: Contractor shall provide sweeping services monthly during the same weeks as Commercial sweeping. Sweeping shall be done after the normal operating hours of the facility so that no vehicles remain in the parking lot at the time sweeping is done. In the case of parks in residential neighborhoods (e.g., Alamo Creek Park), sweeping shall not start earlier than 8 a.m. to avoid noise complaints from adjacent residents. Changes to sweeping days and times for all parking lots shall be approved by the Public Works Maintenance Manager, or their designee. • Alamo Creek Park - Dougherty Road and Willow Creek Drive • Civic Center - 100 Civic Plaza
• Don Biddle Community Park - (2 parking lots, one on Columbus Street, one on Horizon Parkway) • Dougherty Hills Dog Park – Amador Valley Boulevard east of Stagecoach Road • Dublin Corporation Yard - 5709 Scarlett Court
• Dublin Sports Grounds - Dublin Boulevard next to Civic Center Plaza • Emerald Glen Park - Gleason Drive at Tassajara Road (3 parking lots, one on Gleason Drive and two on Central Parkway)
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• Dublin Heritage Park - 11805 Dublin Boulevard (2 parking lots, one at Heritage Park, one at bank parking lot on Dublin Boulevard)
• Fallon Sports Park - (2 parking lots, one on Palermo Way east of Lockhart Street, one on Central Parkway)
• Public Safety Complex - (2 parking lots, one at 6361 Clark Avenue and one at 6363 Clark Avenue) • Senior Center - 7600 Amador Valley Boulevard
• Shannon Park/Community Center - 11600 Shannon Avenue
• Wallis Ranch Park - 6501 Rutherford Drive
EMERGENCY CALLOUTS: Contractor shall provide a 24-hour telephone number and/or a list of employees, including mobile telephone numbers, who are available for 24-hour emergency callout service.

Contractor shall conform to the City’s 2 hour response time for emergency callouts. Compensation for emergency call-outs shall be on an hourly basis as detailed in the Compensation Schedule provided below.

TERMS:

Calculation of Curb Miles: Curb mileage shall be calculated according to actual street curb miles and not machine odometer readings. If Consultant and the City disagree on the number of curb miles in a given area, mileage may be measured and recalculated, but the final determination shall be made by City.

If Contractor identifies a need for increased frequency, miles swept, or altered callout hours, Contractor shall submit a proposal to the Public Works Maintenance Manager, or their designee, and may not perform additional services without their written approval.

Any streets added to the City during the term of this Agreement, either by new construction or annexation, shall be swept according to the appropriate schedule, as determined by the Public Works Maintenance Manager, or their designee. The additional cost for sweeping these facilities shall be based upon the per mile cost detailed in the Compensation Schedule provided below. Contractor shall be capable of providing any additional equipment and personnel needed to sweep potential development or annexation areas for the term of this Agreement.

The City additionally reserves the right to reduce the number of curb miles to be swept within a given year without incurring an increase in the agreed per-curb-mile cost for that year.

Report Submittal: Contractor shall maintain a log that records dates, times, locations, volume of debris in cubic yards, and miles swept. The log shall be available for inspection by the Public Works Maintenance Manager, or their designee, as soon as possible upon request. The Contractor shall furnish copies of valid commercial driver licenses for all operators assigned to the City, whether permanently or temporarily assigned. Contractor shall submit an annual report at fiscal year end of areas serviced within the fiscal year.

Contractor shall submit a report with Global Positioning System (GPS) information for completed routes within the billing dates for each monthly invoice.

Holidays: There will be no sweeping on the following observed holidays; Thanksgiving Day, Christmas Day, and News Years Day. The City will work with the Contractor to identify the makeup date to not conflict 346
with the garbage pickup days. If Contractor is unable to perform sweeping services due to a holiday, Contractor must provide an alternative schedule for streets missed. City shall be advised no later than thirty days in advance of holidays to be observed by Contractor and shall be provided with a makeup schedule that is no more than one week later. Once the makeup schedule is established, it shall not be changed without prior written approval of the City.

Quality of Sweeping: The street sweeper shall leave designated areas of sweeping in a clean condition, free of all dirt, litter, debris, residue, and visual dust within the control of a fully operational machine.

Sweeping shall include as many passes as necessary to leave the street in a clean condition. Areas that cannot be reached by a sweeper shall be blown out and then immediately swept with the sweeper.

Due to various street widths and configurations throughout the City, street sweeping may require slower travel speed and/or multiple passes by the sweeper in many cases, to ensure curb‐to‐curb coverage of the street and entire surface of parking lots. Areas with raised medians (commercial and residential) shall have the curb‐gutter perimeters of each raised median swept, including turnouts. Street‐grade striped medians shall be swept in their entirety. All deposits within intersections shall be removed as part of the sweeping operations, resulting in minimal debris residual or tailings left on the swept surface following the completion of a pass(es) of the street sweeping machine. No sweeper shall blow debris onto adjacent property or sidewalks.

Due to various street configurations and densities of the urban forest throughout the City, when necessary for proper cleaning, the Contractor shall make more than one pass on a street without extra charge.

Payment will be made for the initial length of curb swept, not the number of passes needed to leave designated areas free of all dirt, litter, debris, and visual dust within the control of a fully operational machine.

Re‐Sweeps: Re-sweeps are required of Contractor when previous sweeps have been deemed by City to be of poor quality, or when a street or sections of a street have been missed by Contractor during regularly scheduled street sweeping. Re‐sweeps are completed at the expense of Contractor and shall be completed within 24‐hours of notice, weather permitting.

In areas with offset angles, extruded curbs, parking blocks or any areas where street sweeping equipment has difficulty in maneuvering, the Contractor shall use whatever legal means necessary to maintain the cleanliness of these areas. These areas are subject to all the terms and conditions listed in this contract.

Disposal of Sweepings: Contractor shall dispose of all refuse collected within the City of Dublin limits by hauling same to legally established refuse disposal sites or other site approved by the Public Works Maintenance Manager, or their designee. Refuse shall not be stored on the street but shall be loaded into trucks or in appropriately placed containers, which shall be dumped immediately upon completion of the sweeping cycle. Any residual liquid waste shall be disposed of properly (e.g., not in the storm drain system). Only refuse collected within the City of Dublin limits can be disposed of in the Dublin approved disposal site.

Water: Contractor shall provide, at their own expense, sufficient water for the street sweeping equipment necessary to comply with this Agreement and to assure that all areas are left in a clean condition and the amount of dust during sweeping is kept to a minimum. Water meters shall be obtained from the Dublin San Ramon Services District. The cost of water shall be paid by Contractor and included in the unit costs for 347
various sweeping services. Contractor shall report gallons of water used per route as part of the monthly invoice reporting. Contractor shall, at no time, complete routes without refill of water reservoir.

Equipment: Contractor shall deploy at a minimum, one vehicle with a back-brush each service day.

Equipment not suitable to produce the quality of work required shall not be permitted to operate on the contract work. In the event of a mechanical breakdown, service will be provided by a back-up sweeper available within two hours at no extra cost to the City.

Contractor must have proof of ownership or a signed lease for the duration of the contract for each sweeper using in the performance of this Agreement. All equipment shall be subject to the approval of the Director of Public Works prior to use. All sweeping equipment shall have appropriate safety markings consisting of all highway lighting, flashing and warning lights, clearance lights, and warning flags, all in accordance with the State Vehicle Code and the City of Dublin Noise Ordinance. Sweepers must conform to all federal, state, and local safety regulations and be properly licensed through the State of California.

All vehicles and equipment used by the Contractor must be clearly identified with the name of the company and telephone number on each side of the equipment. Contractor shall furnish and require every on-duty employee to wear a company shirt or a visible photo identification badge identifying employee by name.

Equipment must be maintained and clean at all times; mechanical brushes and brooms shall be maintained in proper condition and shall be replaced as recommended by the manufacturer or when pick-up ability becomes impaired. Gutter brooms shall be no shorter than seven (7) inches, and shall be operating during all sweeping operations.

The use of a steel plate on the sweeper wheel to prevent tire scuffing against the curb will not be permitted.

At all times the Contractor shall properly maintain a minimum of two (2) machine sweepers, both as to condition and appearance, for use on the work under this contract.

Sweepers must be equipped with mobile radio communications or cellular telephones to the Contractor’s dispatch office, as well as GPS monitoring devices. At no cost to the City, Contractor will provide the City with real-time and continuous access to the GPS system which allows for the monitoring of each sweeper’s current location, travel speed, and previously traveled locations. Contractor shall provide the City with computer access to program to use GPS system at no cost.

Specialized Equipment for Narrow and Protected Areas: Contractor shall use appropriately sized sweepers capable of effectively cleaning protected bike lanes and other narrow or confined areas where standard street sweepers cannot operate safely or effectively. If appropriately sized sweepers are not available, or in a location where compact sweepers cannot safely operate, Contractor may use blowers to clear debris followed immediately by sweeping with standard street sweeping equipment to collect displaced debris.

Prior to commencing work, Contractor shall submit a list of proposed equipment to be used for cleaning narrow or protected areas for approval by the Public Works Maintenance Manager, or their designee. The City reserves the right to require equipment demonstrations or adjustments to ensure proper cleaning results.

Age of Vehicles: The age of all streets sweeping equipment shall be no older than six (6) years at the time of this bid and no more than eight (8) years at any point for the duration of the contract.. 348
Equipment Operation: Contractor shall operate the sweepers between 4 and 5 miles per hour when sweeping, unless it can be proven the sweeper can operate at a higher speed and still operate efficiently.

Regulatory Compliance: Work, equipment, and methods shall be in compliance with all applicable California Air Resources Board (CARB), Bay Area Air Quality Management District (BAAQMD), and National Pollutant Discharge Elimination System (NPDES) regulations and requirements.

Any street sweeping vehicle fluid leaks shall be cleaned immediately by Contractor using all appropriate dry cleaning methods and properly disposed. Each sweeper provided by the Contractor shall carry a spill kit and the operator shall be properly trained on how to clean spills. Costs incurred by the City to respond to, clean up, and/or contain fluid spills from any Contractor’s vehicle shall be paid by the Contractor. The contractor is required to notify the Public Works Manager or designee immediately when spills are discovered.

Delays in Sweeping Schedule: In the event of delays to the sweeping schedule, Contractor shall notify the City as soon as possible and provide a makeup schedule satisfactory to the City. Contractor shall use and furnish at his own expense all labor, equipment, and materials necessary for the satisfactory performance of the sweeping work set forth herein.

Obstructions: Contractor shall make all possible effort to avoid obstacles while completing thorough sweeping efforts. It is the responsibility of Contractor to replace and/or repair damaged assets within Public Right-of-Way. Contractor shall notify City within 24-hours of issues of concern where obstructions are in the way of completing work.

Handling of Customer Complaints: Contractor, at the direction of City, shall reach out to residents to address complaints within the same business day reported. Contractor shall follow up with City to report on all resolutions to complaints and concerns.

Performance: If at any time City feels the performance of Contractor is not meeting the needs of its residents and business community, City shall bring this to the attention of the Company President for immediate resolution.

Non-Compliance: In the event of persistent non-compliance with contractual requirements, particularly regarding the provision of real-time data and daily reports of sweep activity, the City reserves the right to pursue legal action or litigation against the Street Sweeping contractor. Any costs incurred as a result of legal proceedings will be borne by the contractor, including but not limited to legal fees, court costs, and any damages awarded by the court. It is imperative for the contractor to adhere to the terms of the contract to avoid such legal ramifications and uphold their obligations to the City.

Liquidated Damages: To ensure contract compliance and maintain service quality, the City reserves the right to apply deductions or penalties for failure to meet the following requirements. City will provide written notice of any violation. The Contractor will have an opportunity to respond before fines are assessed.

Repeated violations may result in additional penalties or contract termination at the City’s discretion.

Contractor agrees to pay (as liquidated damages and not as penalty) the following amounts:
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Item Amount
a. Failure to clean up spillage or litter caused by Contractor. $300.00 per incident per location.
b. Failure to have a vehicle operator properly licensed. $500.00 per incident per day.
c.

Failure to maintain or timely submit to City all documents and reports required under the provisions of this Agreement. Reports shall be considered late until they are submitted in a complete and accurate format.
$100.00 per incident
per day.
d. Dumping debris, including material from other jurisdictions, at City facilities or yards without authorization. $500.00 per incident.
e. Failure to provide the City with access to GPS or GIS data for route tracking. $100.00 per day. f. Failure or neglect to complete at least ninety percent (90%) of each route on the regular scheduled Collection Service Work Day.
$1,000 for each
route not completed.
g. Failure to have Contractor personnel in proper uniform. $100.00 per incident per day.
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COMPENSATION SCHEDULE
Prevailing Wages are required for these services, using the Labor Classification “Laborer Group 1” Annual Street Sweeping Quantities
Item description Unit Est.

Qty.

Unit
Price
FY25/26
Unit
Price
FY26/27
Unit
Price
FY27/28
Unit
Price
FY28/29
Unit
Price
FY29/30
Total
Price
Residential Street
Sweeping
(2x monthly)
Curb
mile 6,400
FY
Total
Commercial Street
Sweeping
(2x monthly except for
Nov and Dec which
are 4x monthly)
Curb
mile
2,900
FY
Total
34 Intersections
(2x monthly except for
Nov and Dec which
are 4x monthly)
Each
952
FY
Total
Protected Bike
Lanes
Curb
Mile 7 FY
Total
Special Events
(Minimum 2 hours)
Hours
150 FY
Total
Parking Lots
(19 lots at 2x monthly
4x a month in Nov/Dec)
Each
532 FY
Total
Additional Curb Miles
(120 curb miles
maximum/year – only
billed with prior written
permission by City)
Curb
mile
120
FY
Total
Emergency Callouts
(2-hour response time)
Hours
70 FY
Total
Totals
351
Curb Miles for Existing Facilities - Contractor shall have sixty (60) days from the execution of this Agreement to verify the estimated curb miles of the streets. Contractor or the City may ask for an adjustment to the Agreement price if the actual curb miles, as verified by the Contractor and agreed to by the Public Works Maintenance Manager, or their designee, exceed by five percent (5%) of the estimated mileage by category.

Assuming an average of 120 new curb miles added annually, as well as a maximum 3% CPI increase, a contract not to exceed amount for five years is as follows:

Year 1 - FY2025/2026 $
Year 2 - FY2026/2027 $
Year 3 - FY2027/2028 $
Year 4 - FY2028/2029 $
Year 5 - FY2029/2030 $
Total $
Please note, reimbursable expenses are built into rates as identified above.

Note that quantities shown are projected amounts for Fiscal Year 2025-2026 and are not necessarily the exact amount to be swept. Street Sweeping services will be paid for based on actual quantities of the unit of measure of the associated bid item.

Invoices shall be submitted electronically to: [email protected] no more than once monthly and as work is completed. Invoices shall be submitted for services rendered from the first to the last day of each month.

Contractor shall submit to the City any proposed increase to costs no later than 60 days prior to the start of a new Fiscal Year (July 1-June 30). Any changes to cost shall be approved in writing by the Public Works Manager or designee. Any such increase shall be calculated based on the Consumer Price Index for All Urban Consumers (CPI-U) and shall not exceed 3%. 352

CITY OF DUBLIN

REQUEST FOR PROPOSALS
Street Sweeping Services
Response Submitted by: SCA of CA, LLC
Corporate Headquarters: 4141 Rockside Rd., Suite 100; Seven Hills, OH 44131 Service Location: 390 E. Gish Road, San Jose, CA 95112
Bid Due: Thursday, May 2, 2025, No Later Than 4:00 p.m.

Attachment 4
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1 Dear Mr. Pickney and Public Works Administrators,
On behalf of SCA of CA, LLC (‘SCA’), we are pleased to present our response to your Request for Proposal for Street Sweeping Services. As a company built on a foundation of satisfaction and outstanding quality service, we have developed unparalleled expertise in delivering comprehensive street cleaning services for municipalities across California.

It has been our privilege to serve as your trusted sweeping services provider for more than nine years. The comprehensive grasp of your street sweeping needs and requirements that our San Jose branch possesses is what distinguishes us from other suppliers.

SCA boasts a highly skilled team of sweeper operators along with an expert support staff. This ensures that we use the most efficient routes and can swiftly address any emergency sweeping needs that arise from traffic accidents or other unexpected events.

We are proud of our reputation for reliability, teamwork, integrity, efficiency, and environmental compliance. We leverage this experience to establish a higher standard for street sweeping services and to continually enhance our operations, while ensuring full compliance with local, state, and federal regulations. Our team, dedicated to a customer-focused approach, has built a powerful reputation for providing prompt, courteous, and professional service.
 Please note that our proposal will remain valid for 180 days from the proposal due date.
 Should you have any questions, please do not hesitate to contact Rick Anderson at 310.740.1601, [email protected].
 One addendum issued on April 21, 2025, was received.

We look forward to the opportunity to continue to serve you and your residents.

Respectfully,
Brad Becker | Regional Vice President | [email protected]

1. Cover Letter
City of Dublin
100 Civic Plaza
Dublin, CA 94568
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2 2. Qualifications, and Experience
SCA is the largest, self-performing power sweeping services company in the United States and has been serving California for many years. At SCA, we leverage our extensive industry experience to set a superior standard for street sweeping services, continuously driving operational improvements while ensuring full compliance with local, state, and federal regulations. Our San Jose team prides itself on delivering timely, courteous, professional customer service, and prioritizing your satisfaction for the services that our team provides.

We have the industry’s most seasoned team of sweeper operators, complemented by a proficient support team dedicated to optimizing route efficiency and promptly addressing any emergency requirements from the City that arise. SCA keeps streets, highways, construction sites, parking lots and industrial/manufacturing complexes clean, free of debris and compliant with Environmental Protection Agency (EPA) regulations for both government and private entities.

You can be assured that SCA has personnel with the skills required equipment/materials and financial resources sufficient to provide the services called for in the contract. SCA adheres to all current applicable federal, state, and local laws, codes, and ordinances, including, but not limited to, those promulgated by Federal, State of California, CARB, AQMD, OSHA, SCAQMD Rule 1186 “Certified Street Sweepers” and all other applicable regulatory requirements. 355
3 3. Proven Experience with Similar Work
We have had the pleasure of supporting the comprehensive street sweeping needs of many municipalities in and around the NorCal area as well as across the state of California. Listed below are SCA customers who are similar in size and scope to the City of Dublin.

Customer Name City of Oakley
Address 3231 Main Street; Oakley, CA 94561
Contact Name Christine Keller, Administrative Supervisor Phone Number 925-625-7040 (Desk Line)
925-625-7037 (Public Works Main)
Email Address ---
Customer Name City of Fairfield
Address 2901 Industrial Ct; Fairfield, CA 94533
Contact Name Gina Vasquez, Operations Manager, Hauling
Phone Number 707-437-8935
Email Address [email protected]
Customer Name City of Napa Valley
Address 770 Jackson St, Napa; CA 94559
Contact Name Jadon Rabon, Senior Engineering Aide
Phone Number 707) 257-9348
Email Address ---
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4 4. Proposed Staffing and Project Organization
SCA Team Supporting the City of Dublin
SCA’s strength lies in its ability to balance national scale with local customization.

While we operate the largest sweeping fleets in the country, service is delivered by locally based teams who are deeply familiar with the communities they serve.

Despite our size, we never approach service delivery with a “national template.” Every contract is tailored, every municipality is treated as unique, and every resident interaction matters.

Our commitment to our customers is what drives our success. Our San Jose team will provide the highest level of service and customer support to the City of Dublin and your residents. Our team is committed to providing comprehensive street sweeping services to include all the other maintenance required to maintain the areas included in this contract in safe, attractive, and usable condition.

We will continue to collaborate with the City of Dublin team to meet all your requirements for skilled personnel, equipment and materials, shop facilities and resources needed to service residential and commercial areas in the City of Dublin.

SCA understands the nature of this project and offers a customized approach of internal controls including field supervision, daily oversight of GPS tracking - which includes curb mile sweeping - and “brooms-down” productivity. Our service will include providing all necessary labor, equipment, tools, fuel, materials, insurance, supervision, and traffic control (if needed), along with any other items required to deliver comprehensive street sweeping services to and its residents.

Jesse Alvarado, General Manager, will continue to serve as the SCA principal in charge of the City of Dublin. Stephen Chandler will serve as the primary day-to-day contact for the City.

The following is a listing of each role by job title, experience, and estimated time of completion.

Job Title: District Manager – Matt Bawks
Experience: 20+ years
Estimated time: 2,080 hours/year
Job Title: District Sales Manager – Rick Anderson
Experience: 29 years
Estimated time: 2,080 hours/year
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5 4. Proposed Staffing and Project Organization, Continued Job Title: General Manager – Jesse Alvarado
Experience: 7+ years
Estimated time: 2,080 hours/year
Job Title: Branch Manager – Stephen Chandler
Experience: 5+ years
Estimated time: 2,080 hours/year
Job Title: Dispatch Manager – Diana Manriquez
Experience: 8 years
Estimated time: 2,080 hours/year
Job Title: Sweeper Operator/Driver
Experience: 10 years
Estimated time: 2,080 hours/year
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6 5. Work Plan/Technical Approach
SCA Alignment with Required Services
SCA currently sweeps the streets of the City of Dublin. Therefore, there will be no obstacles preventing us from continuing to provide an elevated level of service to the City of Dublin. You can rest easy knowing that you will not experience any disruption in service that you might encounter with another, less qualified provider.

We will continue to service the City of Dublin as we do today should we be awarded the contract.

At SCA, we embrace a partnership philosophy, collaborating to achieve the shared goals of our customers and the city's residents. We are dedicated to fostering this partnership through various means, as outlined below in our operational plan.

Visibility to Customers
 We offer continuous and precise GPS tracking and route visibility for all our sweepers across all routes.
 GPS reports can be utilized for billing verification and, if necessary, reroute or resweep in response to customer service requests. SCA has accelerated the digitization of its inspections and compliance reporting processes.

Additionally, we've invested in internal diagnostic systems to monitor vehicle codes, ensuring our equipment is well-maintained with minimal downtime for our clients.

Consistent Communication with Administrators
 We believe that open communication is crucial for the success of our partnership.
 Once the contract is awarded, we will provide administrators with a list of our supervisors’ contact cell phone numbers and a 24-hour emergency phone number.
 We recognize that staff will conduct both routine and non-routine inspections of completed routes. We look forward to working closely with your team to address any concerns promptly and will take action to resolve any issues within 24 hours, at no additional cost to the City. 359
7 Efficient & Prompt Customer Service
 We commit to promptly investigating and resolving customer service issues as they arise. Our highly trained management team share our commitment to success. They ensure all phases of each project run smoothly and are directly involved with account management and job inspections to maintain the highest level of service possible.
 SCA has also developed a custom “Resident Response Sheet” which captures the necessary information to resolve resident complaints and concerns related to our sweeping service. This sheet allows us to address timesensitive matters quickly and efficiently and provides a way to track those concerns for future reference and/or the city’s records.  Once our team resolves each concern, we:
 Note the resolution.
 Email a copy to your staff.
 Maintain a copy for our records and for future reference.

All complaints will receive a follow-up response within twenty-four (24) hours of notification.

DOT Compliance
 Additional safety measures involve collaborating with third-party organizations that oversee DOT and BIT compliance, ensuring consistent safety evaluations and reliable, regulation-compliant equipment on the road.  We recognize that achieving thorough street coverage may necessitate slower travel speeds or multiple passes by the sweeper. Our dust suppression systems, as detailed later, meet AQMD regulations and all other relevant federal, state, county, and city ordinances related to street sweeping, water quality, air quality, hazardous waste, and rubbish disposal.  SCA is equipped with both the necessary machinery and experienced personnel to address any special sweeping requirements. We will work closely with your team to provide additional sweeping services should you require emergency assistance.
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8 Employee Routing and Hiring Practices
 We assign employees who are familiar with the respective municipality to operate the sweepers. We believe in maintaining consistency in our routing, ensuring our teams become acquainted with each route's unique characteristics and local requirements.
 Our route managers proactively engage with residents to address any concern they may have.
 We employ Quality Control specialists who inspect routes before, during, and after sweeping until they are confident that the driver-operator is proficient with city streets and delivering work to a high standard.

Equipment Overview
With a fleet of Regenerative Air and Power Mechanical Brooms (All PM-10 compliant), SCA is equipped to manage any job. Our team is prepared to deliver year-round service with essential equipment, dedicated sweepers, and backup units. In case of a mechanical breakdown or general maintenance requirements, backup equipment will always be available to ensure uninterrupted performance.

Furthermore, we stock all the primary spare parts for our sweepers to ensure swift repairs and quick return to service on the streets.
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9 6. Proposed Project Budget
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10 7. City of Dublin Standard Consulting Agreement
SCA does not take exception to the City’s Standard Consulting Agreement, nor the insurance requirements provided in your RFP..
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STAFF REPORT

CITY COUNCIL

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Agenda Item 5.8
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Agreement with Universal Building Services and Supply Co. for Carpet and Window Cleaning Services
Prepared by: Julius Pickney, Management Analyst II
EXECUTIVE SUMMARY:

The City Council will consider approving an agreement with Universal Building Services and Supply Co. for carpet and window cleaning services.

STAFF RECOMMENDATION:

Adopt the Resolution Approving an Agreement with Universal Building Services and Supply Co. for Carpet and Window Cleaning Services.

FINANCIAL IMPACT:

The proposed agreement includes a not-to-exceed compensation amount of $294,000. The costs of these services will be charged to the Public Works Department, based on the work being done in accordance with the adopted annual operating budget.

DESCRIPTION:

The Public Works Department utilizes contractors on Capital Improvement Program (CIP) projects, private development projects, maintenance services projects, and for on-call, as needed services to assist Staff in specific areas of technical, maintenance, and professional expertise. Contractors are solicited through open and competitive request for proposals (RFP) process or through a public competitive bid process. In April 2025, Staff issued an RFP for carpet and window cleaning services to find a contractor, or contractors, which have the necessary background and expertise to provide these services at competitive costs at city facilities.

Three submissions were received in response to the RFP for carpet and window cleaning services. After reviewing all proposals, Staff recommends one firm, Universal Building Services and Supply Co., to provide carpet and window cleaning services for a three-year term with the 364

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proposed compensation limit of $294,000 over the three-year term. The recommended firm has provided these services to Dublin since 2020 and to other municipalities around the Bay Area.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Approving an Agreement with Universal Building Services and Supply Co. for Carpet and Window Cleaning Services
2) Exhibit A to the Resolution – Contractor Services Agreement with Universal Building Services and Supply Co.
3) Request for Proposals – Carpet and Window Cleaning Services 4) Statement of Qualifications – Carpet and Window Cleaning Services 365
Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 1 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT WITH UNIVERSAL BUILDING SERVICES AND SUPPLY CO.

FOR CARPET AND WINDOW CLEANING SERVICES
WHEREAS, on April 18, 2025, Staff issued a Request for Proposal (RFP) for Carpet and Window Cleaning Services; and
WHEREAS, the City received three responses to the RFP; and WHEREAS, Staff reviewed and evaluated the statements of qualifications in accordance with the RFP rating criteria; and
WHEREAS, the City desires to enter into an agreement with Universal Building Services and Supply Co., for a not-to-exceed amount of $294,000 over a three-year term.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Agreement with Universal Building Services and Supply Co. attached hereto as Exhibit A.

PASSED, APPROVED AND ADOPTED this 17th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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CONTRACTOR SERVICES AGREEMENT BETWEEN

THE CITY OF DUBLIN AND
UNIVERSAL BUILDING SERVICES AND SUPPLY CO.

FOR

CARPET AND WINDOW CLEANING SERVICES
THIS AGREEMENT for carpet and window cleaning services is made by and between the City of Dublin Universal Building Services and Supply Co. Contractor July 1, 2025
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2028, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Contractor to complete the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Contractor and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Contractor for the provision of the serves to terminate the Agreement as provided for in Section 8.

1.2 Standard of Performance. Contractor shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Contractor is engaged.

1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Contractor

1.5 Public Works Contractor Registration. Because the services described in Exhibit A public works within the definition of Section 1720(a)(1) of the California Labor Code. As a result, Consultant is required to comply with the provisions of the California Labor Code applicable to public works.

Attachment 2
Exhibit A to the Resolution
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1.6 Public Works Contractor Registration. Contractor agrees, in accordance with Section 1771.1 of the California Labor Code, that Contractor or any subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Chapter 1 of Part 7 of Division 2 of the California Labor Code, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to California Labor Code section 1725.5. Contractor agrees, in accordance with Section 1771.4 of the California Labor Code, that if the work under this Agreement qualifies as public work, it is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed $294,000, notwithstanding any contrary indications that may be contained in Contractor performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the City shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Contractor for services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate services performed by more than one person.

Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is based upon Contractor sts of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:

Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; The beginning and ending dates of the billing period;
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City of Dublin and Universal Building Services and Supply Co. Page 3 of 18 A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual performing work under this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment
o A brief description of the work, and each reimbursable expense The total number of hours of work performed under the Agreement by Contractor and each employee, agent, and subcontractor of Contractor performing services hereunder;
Contractor shall give separate notice to the City when the total number of hours worked by Contractor and any individual employee, agent, or subcontractor of Contractor reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Contractor and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Contractor and City, if applicable.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Contractor.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Contractor in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Contractor submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
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2.5 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A.

2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A. Expenses not listed in Exhibit A are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Contractor terminates this Agreement pursuant to Section 8, the City shall compensate the Contractor for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Contractor shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Contractor is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

2.10 Liquidated Damages. Failure of Contractor to respond to problems referred to it by City within the time limits established in Subsection 1.2 of this Agreement shall result in liquidated damages as set forth in Exhibit A. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Contractor only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. Contractor shall make a written request to City to use facilities or equipment not otherwise listed herein.

3.1 Safety Requirements. In accordance with generally accepted construction practices and state law, Contractor shall be solely and completely responsible for conditions on the jobsite, including safety of all persons and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours.

Contractor shall take all necessary precautions and provide all necessary safeguards to prevent personal injury and property damage. Contractor shall provide protection for all persons including, but not limited to, its employees and employees of its subcontractors; members of the public; and employees, agents, and representatives of the City and regulatory agencies that may be on or about the work.

The services of the City in conducting review and inspection of Contractor's performance is not intended to include review of the adequacy of Contractor's work methods, equipment, bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite. 370
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City of Dublin and Universal Building Services and Supply Co. Page 5 of 18 All work and materials shall be in strict accordance with all applicable state, city, county, and federal rules, regulations and codes, with specific attention to the United States Department of Labor Occupational Health and Safety Administration (OSHA) requirements. Contractor shall be solely responsible for compliance with all city, county, and state explosive transport, storage, and blasting requirements and for any damages caused by such operations.

Contractor is hereby informed that work on City property could be hazardous. Contractor shall carefully instruct all personnel working on City property that all conditions of the property are potentially hazardous work areas as to potential dangers and shall provide such necessary safety equipment and instructions as are necessary to prevent injury to personnel and damage to property. Special care shall be exercised relative to work underground.

In addition to complying with all other safety regulations, Contractor shall abide by any and all other City requirements contained in any specifications, special conditions or manuals, which shall be made available by City upon request.

Contractor shall provide and maintain all necessary safety equipment such as fences, barriers, signs, lights, walkways, guards, and fire prevention and fire-fighting equipment and shall take such other action as is required to fulfill its obligations under this section. It is the intent of the City to provide a safe working environment under normal conditions.

CONTRACTOR IS ADVISED THAT C

INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED

SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE TO PATHOGENS.

Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition at all times. If required by the City, toilets shall be furnished by Contractor where needed for use of its employees and their use shall be strictly enforced. Contractor shall not use the City's existing sanitary facilities, unless previously authorized by the City.

Contractor shall keep adequate first aid facilities and supplies available and instruction in first aid for its employees shall be given.

City reserves the right to require that Contractor bring onto the project or engage the services of a licensed safety engineer at any time during the term of this Agreement. If Contractor does not have a licensed safety engineer on staff, then City may require that ineer.

Contractor shall bear all costs in connection with meeting the requirements of this section.

Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor and its agents, representatives, 371
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City of Dublin and Universal Building Services and Supply Co. Page 6 of 18 employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.

Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect.

VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 on. 4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain Statutory persons employed directly or indirectly by Contractor. The Statutory not less than $1,000,000 per accident. In the alternative, Contractor may rely on a selfinsurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.
of the City for all work performed by the Contractor, its employees, agents, and subcontractors.

4.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall submit the following:
a. Certificate of Insurance in the amounts specified
in the section; and
b. Waiver of Subrogation Endorsement as required by the section.

4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $2,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $2,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required 372
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City of Dublin and Universal Building Services and Supply Co. Page 7 of 18 occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non-owned automobiles.

4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an . Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor.
c. Contractor hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss.

Contractor agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the age shall be primary insurance as respects
the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, contribute with it.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section. 373
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4.3 All Policies Requirements.

4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement, Contractor shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Contractor by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Contractor beginning work, the right to require complete copies of all required insurance policies at any time.

4.3.3 Deductibles and Self-Insured Retentions. Contractor shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.3.4 Wasting Policies. No policy required by this Section 4 policy limit (i.e. limit that is eroded by the cost of defense).

4.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except

4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
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City of Dublin and Universal Building Services and Supply Co. Page 9 of 18 Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONTRACTOR . Contractor shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.
inability to evaluate Liability or because the Contractor evaluates Liability and determines that the Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If the Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Contractor under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the tender of defense, whichever occurs first.

Notwithstand
California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONTRACTOR.

6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor further acknowledges that 375
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City of Dublin and Universal Building Services and Supply Co. Page 10 of 18 customarily engaged in an independently established trade, occupation, or business of the same nature as the Contractor performs for the City, and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Contractor represents and warrants to City that Contractor and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Contractor and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, pplicant
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City of Dublin and Universal Building Services and Supply Co. Page 11 of 18 for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement.

Contractor shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Contractor.

Contractor may cancel this Agreement upon 30
include in such notice the reasons for cancellation.

In the event of termination, Contractor shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a determination of Contractor pecialized
personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Contractor.

Contractor may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Contractor shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement.
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8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms include, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement;

8.6.3 Retain a different contractor to complete the work described in Exhibit A not finished by Contractor; or

8.6.4 Charge Contractor the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Contractor . All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Contractor prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Contractor hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Contractor agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.

9.2 Contractor . Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.

Section 10. MISCELLANEOUS PROVISIONS.
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10.1 . If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Contractor
codified at California Government Code Section 81000 et seq. Contractor shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.

Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Contractor was an employee, agent, appointee, or official of the City in the previous 12 months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to the Contractor.

Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California. 379
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10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.8 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.9 Notices. Any written notice to Contractor shall be sent to:

Universal Building Services and Supply Co.
3120 Pierce Street
Richmond, CA 94804
Any written notice to City shall be sent to:

City of Dublin
Att: City Engineer
100 Civic Plaza
Dublin, CA 94568

10.10 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services & Compensation Schedule/Reimbursable Expenses

10.11 Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts delivered and/or signatures executed by City-approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance with applicable federal and California law. Either Party may revoke its agreement to use electronic signatures at any time by giving notice to the other Party.

10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($1,000,000.00) or more, by Contractor w Contractor certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable.

10.13 Provisions Required For Public Works Contracts Pursuant To California Labor Code Section 1720 Et Seq.
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City of Dublin and Universal Building Services and Supply Co. Page 15 of 18 A. HOURS OF WORK:
i. In accordance with California Labor Code Section 1810, 8 hours of labor in performance of the services described in Exhibit A
work under this contract.
ii. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the services described in Exhibit A is limited to 8 hours during any one calendar day, and 40 hours during any one calendar week, except in accordance with California Labor Code Section 1815, which provides that work in excess of 8 hours during any one calendar day and 40 hours during any one calendar week is permitted upon compensation for all hours worked in excess of 8 hours during any one calendar day and 40 hours during any one calendar week at not less than one-and-one-half times the basic rate of pay. iii. The Consultant and its subcontractors shall forfeit as a penalty to the City $25 for each worker employed in the performance of the services described in Exhibit A for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day, or more than 40 hours in any one calendar week, in violation of the provisions of California Labor Code Section 1810 and following.

B. WAGES:
i. In accordance with California Labor Code Section 1773.2, the City has determined the general prevailing wages in the locality in which the services described in Exhibit A are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file in the City Public Works Office and shall be made available on request. The Consultant and subcontractors engaged in the performance of the services described in Exhibit A shall pay no less than these rates to all persons engaged in performance of the services described in Exhibit A.
ii. In accordance with California Labor Code Section 1775, the Consultant and any subcontractors engaged in performance of the services described in Exhibit A shall comply with California Labor Code Section 1775, which establishes a penalty for each worker engaged in the performance of the services described in Exhibit A that the Consultant or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of the Consultant or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of the Consultant or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by the Consultant or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing 381
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City of Dublin and Universal Building Services and Supply Co. Page 16 of 18 wages is not excusable if the Consultant or subcontractor had knowledge of their obligations under the California Labor Code. The Consultant or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the services described in Exhibit A is not paid the general prevailing per diem wages by the subcontractor, the Consultant is not liable for any penalties therefore unless the Consultant had knowledge of that failure or unless the Consultant fails to comply with all of the following requirements:
a. The contract executed between the Consultant and the subcontractor for the performance of part of the services described in Exhibit A shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
b. The Consultant shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of
c.
prevailing rate of wages, the Consultant shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the services described in Exhibit A.
d. Prior to making final payment to the subcontractor, the Consultant shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the services described in Exhibit A and any amounts due pursuant to California Labor Code Section 1813.
iii. In accordance with California Labor Code Section 1776, the Consultant and each subcontractor engaged in performance of the services described in Exhibit A shall keep accurate payroll records showing the name, address, social security number, work, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the services described in Exhibit A. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of California Labor Code Sections 1771, 1811, and 1815 for any work performed by the 382
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City of Dublin and Universal Building Services and Supply Co. Page 17 of 18 The payroll records required pursuant to California Labor Code Section 1776 shall be certified and shall be submitted directly to the Labor Commission, and available for inspection by the Owner and its authorized representatives, the Division of Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with California Labor Code Section 1776.
iv. In accordance with California Labor Code Section 1777.5, the Consultant, on behalf of the Consultant and any subcontractors engaged in performance of the services described in Exhibit A, shall be responsible for ensuring compliance with California Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts.
v. In case it becomes necessary for the Consultant or any subcontractor engaged in performance of the services described in Exhibit A to employ for the services described in Exhibit A any person in a trade or occupation (except executive, supervisory, administrative, clerical, or other non-manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, the Consultant or subcontractor shall pay the minimum rate of wages specified therein for the classification which most nearly corresponds to services described in Exhibit A to be performed by that person.

The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment.

SIGNATURES ON FOLLOWING PAGE
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City of Dublin and Universal Building Services and Supply Co. Page 18 of 18 The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN UNIVERSAL BUILDING SERVICES AND SUPPLY CO.

Colleen Tribby, City Manager Dario De Vincenzi, Operations Manager Attest:

(if applicable)
Marsha Moore, City Clerk
Approved as to Form:

City Attorney
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EXHIBIT A

SCOPE OF SERVICES
CONTRACTOR shall provide qualified personnel, transportation, and supplies necessary to perform carpet and window cleaning services at City facilities as listed below, and upholstery cleaning upon request.

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
CARPET CLEANING SERVICES - LOCATIONS FREQUENCY Annual Bid FY25/26

1. Civic Center, City Hall 100 Civic Plaza
Regional Meeting Room: 1,150sf Every month $2,532.00
Area A: 2,622sf Administration Wing 1st floor main hallway, staircases, 2nd Every month $5,676.00 Area B: 4730sf - Internal corridors & traffic areas, Admin Wing. Aug, Nov, Feb, May $2524.00 Council Chambers (Floor Only): 500sf Aug, Feb $158.00
Chamber Seating Area (Floor Only): 2,000sf Feb $368.00

2. Civic Center, Dublin Arts Center 100 Civic Plaza
First Floor Carpet Areas including staircases: 420sf Every month $948.00 Second Floor Carpet Areas: 4,322sf Aug, Nov, Feb, May $2,944.00

3. Library 200 Civic Plaza
Community Room: 1,600sf Jul, Sept, Nov, Jan,
Mar, May $1,266.00
Main Library / Virginia Bennet Room: 14,150sf Sept, Jan, May $5,046.00 Program Room: 575sf Sept, Jan, May $318.00

4. Senior Center 7600 Amador Valley Boulevard
All Carpet Areas: 4,405sf Jul, Sept, Nov, Jan,
Mar, May $4,416.00

5. Shannon Community Center 11600 Shannon Avenue
Area A: 7,610sf - Ballroom (must be cleaned using dry extraction, w/spot treatment at every cleaning), classroom, lobby & hallway. Every month $12,612.00 Area B: 1,035sf - Offices Aug, Nov, Feb, May $632.00

6. Fire Station 16 7494 Donohue Drive
All Carpet Areas: 2,260sf April $421.00

7. Fire Station 17 6200 Madigan Avenue
All Carpet Areas: 3,480sf April $421.00

8. Fire Station 18 - 4800 Fallon Road
All Carpet Areas: 1,980sf April $421.00

9. Heritage Center & Museum 6600 Donlon Way
All Carpet Areas: 600sf Oct, Jun $212.00

10. The WAVE Aquatic Park 4201 Central Parkway
Area A: 4,504sf - Multi-purpose room, lobby & hallway. Every month $6,312.00 Area B: 1,800sf - Offices Aug, Oct, Dec, Feb,
Apr, Jun $1,266.00
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11. Corporation Yard - 5709 Scarlett Court
All Carpet Areas: 1,800sf Apr, Dec $632.00

12. Public Safety Complex (Police Services) 6361 Clark Avenue All Carpet Areas: 12,055sf May, Jan $3,364.00
Main Foot Traffic Areas: 4,600sf Aug, Oct, Dec, Mar $2,104.00 PRICING AND ADDITIONAL SERVICES FREQUENCY Price / Sq. Ft.

Council Chamber seating area Upon Request $0.18
All other locations Upon Request $0.18
Upholstery cleaning Upon Request $52.75 / hr.

Same-day emergency carpet cleaning Upon Request $0.18
WINDOW CLEANING SERVICES - LOCATIONS FREQUENCY Annual Bid FY25/26

1. Civic Center, City Hall and Dublin Arts Center 100 Civic Plaza All exterior windows May $2,360.00
All windows Interior and exterior October $2,882.00
Lobby - Interior and exterior Sept & March $1,652.00

2. Library 200 Civic Plaza
All exterior windows and entrance lobby glass doors Feb, Jun, Sept, Dec $3,776.00 All interior windows October $944.00

3. Senior Center 7600 Amador Valley Boulevard
All exterior windows April $708.00
All windows Interior and exterior October $1,416.00

4. Shannon Community Center 11600 Shannon Avenue
All exterior windows Feb, Jun, Oct $2,124.00
All windows Interior and exterior Jun, Jan $1,416.00

5. Dublin Heritage Center 6600 Donlon Way
Museum - Interior and exterior Sept, Mar, May $885.00
Church - Interior and exterior September $118.00
Kolb House - Interior and exterior September $236.00
School Barn - Interior and exterior September $59.00
Public Restroom Building - Interior and exterior September $59.00 Art Studio - Interior and exterior September $236.00

6. The WAVE Aquatic Park 4201 Central Parkway
All windows Interior and exterior May, Jun, Sept, Jan $13,688.00

7. Corporation Yard 5709 Scarlett Court
All windows Interior and exterior Jun, Mar $236.00

8. Public Safety Complex (Police Services) 6361 Clark Avenue All exterior windows Jul, Oct, Jan, Oct $2,360.00
All interior windows Jul, Apr $1,416.00
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City of Dublin and Universal Building Services and Supply Co. Exhibit A Page 3 of 5 Contractor shall notify City of any proposed increases to costs no later than 60 days prior to a new Fiscal Year (July 1 June 30). Any changes to costs shall be approved in writing by the Public Works Maintenance Superintendent, or their designee. Any such annual increase shall be calculated based on the Bay Area Consumer Index Rate (CPI) and shall not exceed 3%.

Please note, reimbursable expenses are built into rates as identified above.

Invoices shall be submitted electronically to: [email protected] no more than once monthly and as work is completed.

Contractor Requirements

1. chemicals used.

2. Contractor shall provide all personnel, uniforms, tools, equipment, parts, records/logs, rags, cleaning chemicals, etc., necessary to perform the services described. All other materials/supplies required to perform this service, and not otherwise mentioned, shall be provided by the Contractor at his/her expense.

3. Contractor shall adhere to all current state and local water use restrictions and regulations.

4. The Contractor shall ensure that all wastewater generated, handled, or disposed of under this Agreement complies with all applicable federal, state, and local laws, regulations, and environmental standards. The Contractor shall obtain all necessary permits and approvals and implement appropriate disposal methods to prevent pollution, contamination, or environmental harm.

5. Window Cleaning Services shall be performed on site during regular business hours, between 8:00 AM and 5:00 PM on weekdays, unless it causes a disruption to the City of Dublin employees or the

TOTAL ANNUAL BID FOR SERVICE
Window Cleaning Carpet Cleaning Carpet, Window,
Upholstery, Contingency
Annual
Bid Total
Year 1
(FY25/26) $36,571.00 $54,593.00 $4,073.66 $95,237.66
Year 2
(FY26/27) $37,668.00 $56,231.00 $4,073.67 $97,972.67
Year 3
(FY27/28) $38,798.00 $57,918.00 $4,073.67 $100,789.67
Total: $113,037.00 $168,742.00 $12,221.00 $294,000.00
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6. Contractor shall be responsible for all damage which occurs to City property while performing services, regardless of whether the damage is to an item(s) being cleaned or to other item(s) in and around the unit where services are being performed.

7. Contractor is not allowed to subcontract work to a third party once a service contract agreement has been approved.

8. Contractor is responsible for maintaining a safe work area which includes installing safety barricades and signs to warn the public.

9. Prior to providing services, contractor shall schedule all visits to City facilities with the City Public Works Manager (or designee).

Contractor Personnel Requirements

1. Contractor shall assign a sufficient number of trained and experienced employees to perform the required service. Contractor shall designate one (1) employee as principal with full responsibility for directing the entire crew. Each principal shall be authorized to act for the Contractor in every detail.

2. Contractor shall furnish and require every on-duty employee to wear a company shirt or a visible photo identification badge identifying employee by name.

3. All assigned personnel are subject to a criminal history records check performed using Live Scan.

Government fees are required for the State (DOJ) and Federal (FBI) level criminal history record checks. Contractor is responsible for the fee to perform such records search. An application per personnel is required to perform a formal criminal history records check. Should an employee not pass the criminal history records check; a refund will not be provided.

4. All assigned personnel must have all the proper safety training and equipment operator certificates to meet the minimum requirements of Cal OSHA.

California Air Resources Board Advanced Clean Fleet Regulations Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 pounds and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets (ACF) Regulations. Such vehicles may therefore be subject to requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets.

For each calendar year, CONTRACTOR shall provide to the CITY a certificate of compliance with the CARB ACF rules or a signed statement stating their fleet is not subject to the High Priority and Federal Fleets regulations in title 13, CCR, Sections 2015 through 2015.6, and the State and Local Government Fleets regulations in title 13, CCR sections 2013 through 2013.4. § Section 2013. State and Local Government Fleet Applicability, Definitions, and General Requirements.
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City of Dublin and Universal Building Services and Supply Co. Exhibit A Page 5 of 5 a) Scope and Applicability

1. Fleet Applicability. Except as provided in the exemptions specified in section 2013(c) and 2013(e), this article applies to any state or local government agency with jurisdiction in California that owns, leases, or operates one or more vehicles specified in section 2013(a)(2) in California as described in the vehicle scope specified in section 2013(a)(2) on or after January 1, 2024. This article does not apply to federal fleets subject to title 13, California Code of Regulations (CCR), section 2015.

2. Vehicle Scope. Except as provided in the exemptions specified in section 2013(c), vehicles subject to this article are vehicles that have a gross vehicle weight rating (GVWR) greater than 8,500 lbs. that are operated in California.

3. Hiring Entities. The requirements specified in section 2013(j) apply to any motor carrier, broker, governmental agency, person, or entity that hires and operates or hires and directs the operation of vehicles in California that are subject to this article. g) Hiring Entity Documentation. Hiring entities that are subject to section 2013(a)(3) must keep certificates of reported compliance or signed statements received from hired fleets used to verify that hired fleets are compliant with the applicable regulations. Additionally, hiring entitles must keep copies of contracts with hired entities that include the disclosure of regulation applicability as specified in section 2013(j)(2).
389

REQUEST FOR PROPOSALS
Carpet and Window Cleaning Services
City of Dublin
Proposals must be received by: Friday, April 18, 2025, at 4:00 p.m.

Attachment 3
390
Request for Proposal
For
Carpet and Window Cleaning Services
Overview
The City of Dublin (City) is requesting proposals for Carpet Cleaning Services at twelve (12) City facilities, window cleaning at eight (8) City facilities, and upholstery cleaning upon request.

The City of Dublin is requesting estimates for carpet cleaning services at the following facilities:

1. Civic Center, City Hall - 100 Civic Plaza

2. Civic Center, Dublin Arts Center – 100 Civic Plaza

3. Library – 200 Civic Plaza

4. Senior Center - 7600 Amador Valley Boulevard

5. Shannon Community Center – 11600 Shannon Avenue

6. Fire Station 16 – 7494 Donohue Drive

7. Fire Station 17 – 6200 Madigan Avenue

8. Fire Station 18 – 4800 Fallon Road

9. Heritage Center & Museum – 6600 Donlon Way

10. The WAVE Aquatic Park – 4201 Central Parkway

11. Corporation Yard – 5709 Scarlett Court

12. Public Safety Complex (Police Services) – 6361 Clark Avenue The City of Dublin is requesting estimates for window cleaning services at the following facilities:

1. Civic Center, City Hall and Dublin Arts Center – 100 Civic Plaza

2. Library – 200 Civic Plaza

3. Senior Center - 7600 Amador Valley Boulevard

4. Shannon Community Center – 11600 Shannon Avenue

5. Heritage Center & Museum – 6600 Donlon Way

6. The WAVE Aquatic Park – 4201 Central Parkway

7. Corporation Yard – 5709 Scarlett Court

8. Public Safety Complex (Police Services) – 6361 Clark Avenue 391
Contractor Requirements

1. Upon the City of Dublin’s request, the contractor shall provide Safety Data Sheets (SDS) for all chemicals used.

3. Contractor shall adhere to all current state and local water use restrictions and regulations.

5. Window Cleaning Services shall be performed on site during regular business hours, between 8:00 AM and 5:00 PM on weekdays, unless it causes a disruption to the City of Dublin employees or the City’s ability to serve the community or presents a safety hazard/disruption to others.

7. Contractor is not allowed to subcontract work to a third party once a service contract agreement has been approved.

8. Contractor is responsible for maintaining a safe work area which includes installing safety barricades and signs to warn the public.

9. Prior to providing services, contractor shall schedule all visits to City facilities with the City Public Works Manager (or designee).

Contractor Personnel Requirements

2. Contractor shall furnish and require every on-duty employee to wear a company shirt or a visible photo identification badge identifying employee by name.
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3. All assigned personnel are subject to a criminal history records check performed using Live Scan.

Government fees are required for the State (DOJ) and Federal (FBI) level criminal history record checks.

Contractor is responsible for the fee to perform such records search. An application per personnel is required to perform a formal criminal history records check. Should an employee not pass the criminal history records check; a refund will not be provided.

4. All assigned personnel must have all the proper safety training and equipment operator certificates to meet the minimum requirements of Cal OSHA.

For each calendar year, CONTRACTOR shall provide to the CITY a certificate of compliance with the CARB ACF rules or a signed statement stating their fleet is not subject to the High Priority and Federal Fleets regulations in title 13, CCR, Sections 2015 through 2015.6, and the State and Local Government Fleets regulations in title 13, CCR sections 2013 through 2013.4.
§ Section 2013. State and Local Government Fleet Applicability, Definitions, and General Requirements. a) Scope and Applicability

3. Hiring Entities. The requirements specified in section 2013(j) apply to any motor carrier, broker, governmental agency, person, or entity that hires and operates or hires and directs the operation of vehicles in California that are subject to this article. g) Hiring Entity Documentation. Hiring entities that are subject to section 2013(a)(3) must keep certificates of reported compliance or signed statements received from hired fleets used to verify that hired fleets 393
are compliant with the applicable regulations. Additionally, hiring entities must keep copies of contracts with hired entities that include the disclosure of regulation applicability as specified in section 2013(j)(2).

Process and General Conditions

1. Proposers shall submit one electronic copy to:

2. Deadline for submitting the proposal is Friday, April 18, 2025, at 4:00 p.m.to [email protected]

3. The City will not pay for any costs incurred in preparation and submission of the proposals or in anticipation of a contract.

Schedule for RFP Process
Monday, March 17 Request for Proposals released.

Monday, March 31 Deadline to submit questions to City of Dublin by 4:00 p.m. via e-mail ONLY to Julius Pickney at [email protected].

Monday, April 7 Addendum posted, if required
Friday, April 18 Proposals are due no later than 4:00 PM on April 18 to Julius Pickney at [email protected] ONLY. Late submittals will not be accepted.

Friday, May 2 Interview companies (optional)
Tuesday, May 20 Contractor Services Agreement scheduled for approval by the Dublin City Council. (Tentative dates, subject to change)
RFP Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any other information you would like to include should be placed in a separated section at the back of your Statement of Qualification. Please note however that the RFP submittal is limited to 10 pages maximum (excluding resumes), 394
should be submitted on 8 ½ x 11, and in 12-point font. Page limit excludes a table of contents, tabbed dividers, and resumes for Contractor’s team.

Interested companies are requested to submit one electronic copy of their Proposal as follows:

1. Enclose a cover letter not to exceed one page, describing the company's interest and commitment to perform work necessary to provide carpet and window cleaning services. The person authorized by the company to negotiate a contract with the City of Dublin shall sign the cover letter. Please include this cover letter within document and not as a separate page.

2. State the qualifications and experience of the company/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity.

5. Provide an approach to completing this project, showing the flow of various tasks of the work and demonstrating a clear understanding of the requested work.

6. Provide a proposed project budget, to include a compensation rate schedule for services.

Standard Contractor Services Agreement:

A sample of the City’s Standard Contractor Services Agreement (Agreement), including insurance requirements, is provided as Attachment A.

Consideration for exceptions will not be considered if not included in the submitted proposal. 395
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.

This list must include all potential conflicts of interest within the year prior to the release of this RFP as well as current and future commitments to other projects.

Equal Employment Opportunity
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap, medical condition, or marital status either discriminate or permit discrimination against any employee or applicant for employment in any manner prohibited by Federal, State or local laws. In the event of Proposer noncompliance, the City of Dublin may cancel, terminate or suspend the Contract in whole or in part. Proposer may also be declared ineligible for further contracts with the City of Dublin.

Governing Law
This RFP summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the State of California.
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Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:

Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for award of contract services.

Selection of Contractor
Submitted Proposals will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members. • Quality and completeness of the proposal.
• Experience with engagement of similar scope and complexity. • Satisfaction of previous clients.
• Cost of providing the contractor services for this project. 397
Attachment A
Standard Contractor Services Agreement
Attachment to RFP Removed for June 17, 2025 Council Meeting. 398
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STAFF REPORT

CITY COUNCIL

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Dublin City CouncilJune 17, 2025

Dublin City Council
June 17, 2025