Dublin City Council
June 17, 2025

Agenda Item 5.9
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Amendment to the Agreement with Storm Water Inspection & Maintenance Services LLC for Trash Capture Device Maintenance Services
Prepared by: Julius Pickney, Management Analyst II
EXECUTIVE SUMMARY:

The City Council will consider approving an amendment to the agreement with Storm Water Inspection & Maintenance Services LLC for trash capture device maintenance services.

STAFF RECOMMENDATION:

Adopt the Resolution Approving an Amendment to the Agreement with Storm Water Inspection & Maintenance Services LLC for Trash Capture Device Maintenance Services.

FINANCIAL IMPACT:

The proposed amendment will increase the agreement term by two years and increase the total not-to-exceed compensation amount to $669,365. The cost of these services will be charged to the Public Works Department in accordance with the adopted annual operating budget.

DESCRIPTION:

The Public Works Department utilizes consultants and contractors on Capital Improvement Program (CIP) projects, private development projects, and City operation and maintenance programs. On October 19, 2022, the City Council adopted Resolution 122-22 approving an agreement with Storm Water Inspection & Maintenance Services, Inc. for trash capture device maintenance services (Attachment 3). The term of the existing agreement expires on June 30, 2025. The proposed amendment extends the term of service, by two years, to June 30, 2027, and increases the not-to-exceed (NTE) compensation from $327,540 to $669,365. The increase to the NTE includes a contingency of $31,075 for unforeseen, as-needed, or additional services requested by the City. The amendment also reflects the contractor’s business name change to Storm Water Inspection & Maintenance Services, LLC (SWIMS). 420

The Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit (MRP) requires that permittees reduce trash discharges to local waterways through installation of trash capture devices, or equivalent methods. The MRP requires a 90% reduction of trash discharges, but the requirement is increasing to 100%. To meet the 100% requirement, the City will be installing 80 new storm drain inlet (SDI) trash capture devices this summer. SDI trash capture devices are installed in standard storm drain inlets which capture a small drainage area (typically less than an acre).

The new trash capture devices will bring the total number of City-owned SDI trash capture devices to 216. The City also owns 21 hydrodynamic separators, including three new devices installed at Don Biddle Community Park. Hydrodynamic separators are underground devices capable of removing trash from stormwater runoff from a larger drainage area than an SDI trash capture device.

The MRP requires the inspection and maintenance of stormwater treatment measures to ensure that pollutants are prevented from entering storm drains, creeks, and eventually the San Francisco Bay. To remain in compliance with the MRP and maintain the City’s stormwater treatment infrastructure, Staff is recommending amending the existing agreement with SWIMS to provide two more years of maintenance and to increase the not-to-exceed compensation amount by $341,825 for the maintenance of existing and new stormwater treatment measures for the two-year term extension.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Approving an Amendment to the Agreement with Storm Water Inspection & Maintenance Services LLC for Trash Capture Device Maintenance Services 2) Exhibit A to Resolution – First Amendment to Contractor Services Agreement between the City of Dublin and Storm Water Inspection & Maintenance Services LLC 3) Contractor Services Agreement between the City of Dublin and Storm Water Inspection & Maintenance Services, Inc.
421
Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 1 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING AN AMENDMENT TO THE AGREEMENT WITH STORM WATER INSPECTION & MAINTENANCE SERVICES LLC FOR TRASH CAPTURE DEVICE MAINTENANCE

SERVICES
WHEREAS, on October 18, 2022, the City Council adopted Resolution No. 122-22 Approving the Contractor Services Agreement with Storm Water Inspection & Maintenance Services, Inc. for Trash Capture Device Maintenance Services with a not-to-exceed compensation amount of $327,540 over a three-year term; and
WHEREAS, the City desires to amend the current Agreement to extend the term to June 30, 2027, and to increase the not-to-exceed compensation limit to $669,365; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does herby approve the First Amendment to the Contractor Services Agreement with Storm Water Inspection & Maintenance Services LLC, attached hereto as Exhibit A.

BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute the amendments to the agreement, attached hereto as Exhibit A, and make any necessary, nonsubstantive changes to carry out the intent of this Resolution.

PASSED, APPROVED AND ADOPTED this 17th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
422

FIRST AMENDMENT TO CONTRACTOR SERVICES AGREEMENT

BETWEEN THE CITY OF DUBLIN AND

STORM WATER INSPECTION & MAINTENANCE SERVICES LLC
WHEREAS, on October 19, 2022, the City of Dublin (hereinafter referred to as "CITY") and Storm Water Inspection & Maintenance Services LLC (hereinafter referred to as "CONTRACTOR") entered into a Contractor Services Agreement for trash capture device maintenance services (hereinafter referred to as the “AGREEMENT”); and WHEREAS, the existing AGREEMENT will expire on June 30, 2025; and WHEREAS, the CITY and CONSULTANT now wish to amend the
AGREEMENT to extend the term through June 30, 2027 by modifying section 1.1, and to increase the not to exceed compensation amount to $669,365 by modifying section 2; and WHEREAS, the CITY and CONSULTANT now wish to amend the
AGREEMENT to update the Compensation Schedule & Reimbursable Expenses by replacing Exhibit B of the AGREEMENT.

NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows:
1) The end of the term, set forth in section 1.1 of the AGREEMENT, shall be extended until June 30, 2027
2) The compensation amount set forth in section 2 of the AGREEMENT shall be increased to a sum not to exceed $669,365, which includes a contingency of $31,075. 3) Exhibit B shall be rescinded in its entirety and replaced with the attached revised exhibit.
4) Except to the extent inconsistent with this First Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 5) All requisite insurance policies to be maintained by the CONTRACTOR pursuant to the AGREEMENT, as may have been amended from time to time, shall include coverage for the amended term, as described above.
6) The individuals executing this Amendment and the instruments referenced in it on behalf of CONTRACTOR each represent and warrant that they have the legal power, right and actual authority to bind CONTRACTOR to the terms and conditions of this Amendment.

SIGNATURES ON THE FOLLOWING PAGE
Attachment 2
Exhibit A to the Resolution
423

IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed as of the date of the City Manager’s signature below.

CITY OF DUBLIN STORM WATER INSPECTION & MAINTENANCE SERVICES LLC By: _____________________________ By: _____________________________ Colleen Tribby, City Manager Todd Hudson, Chief Operating Officer Dated:

ATTEST: By: _____
Marsha Moore, City Clerk
APPROVED AS TO FORM:

By: _____________________________
City Attorney
424

EXHIBIT B - COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES Proposed Services:

Annual Maintenance Estimate For:
216 Catch Basin Filters – 3x Per Year
2 Filterra Units – 2x per Year
21 CDS Vault Inspections – 2x Per Year
21 CDS Vault Pump Outs – 1x Per Year
Install 3 Media Pillows in each CDs vault – 1x Per Year Products & Services Description Quantity Unit Price Total Storm Drain Inlet
Filter
Inspect, Service, Maintain Storm Drain
Inlet Filters Three (3) Times Per Year.

Power vacuum all sediment and surface
debris. Inspect and replace media as
needed. Install drain tags at each
service. Dispose of sentiment/debris per
EPA Standards. Detailed digital report
with before/after pictures included.
648 $125 $81,000
HDS Unit –Inspection
Performance Evaluation Two (2) Times
Per Year. All sediment and water levels
measured, inspection of in-flow and
outflow pipes, inspection for all
functioning parts. Detailed digital report
with pictures included.
42 $425 $17,850
HDS Unit – Pump Out
One (1) Time Per Year - Remove all
floatables, decant stormwater, pump out
all sediment and debris. Pressure
wash/power vacuum sump floor and
separation screen. Dispose of sediment
and debris at approved landfill. All crew
confined space equipped and certified.

Price includes up to 320 gallons of
sediment removed. An additional $3.20 /
gallon will be charged for anything above
320-gallons of sediment removed.

Detailed digital report with before/after
pictures included.
21 $2,300 $48,300
Filterra Maintenance
Service Two (2) Times Per Year. Remove
and dispose of all mulch, trash, debris
and sediment. Inspect filter media, plant
condition, energy dissipating rocks.

Replace mulch and dispose of spent nonhazardous mulch. Detailed digital report with pictures included.
4 $625 $2,500
Media Pouch Install
One (1) Time Per Year - Install Media
Pouch with Perlite Filter Media. 3 Pillows
per CDS Unit, or as directed by the City.
63 $75 $4,725
425

Traffic Control for
Maintenance Events
(as needed)
Traffic control to be performed by a C31
certified company where lane closures
are needed. Pricing includes all labor,
materials and 2-man crew to assist
SWIMS in safely servicing these units.
$2,250 per 8-hour day at Prevailing
Wage Rates. Total necessary days will be
determined after the site walk is
completed and the traffic control plan is
determined.
0 $2,250 $0.00
New Traffic Control
Pages (Only as need)
Site specific traffic control plans will be
developed and submitted to the City’s
Traffic Engineer for approval of any area
requiring lane closures. The number of
pages required will be determined once
the site walk has been conducted to
determine total lane closures. If a PE
stamp is required, the cost per page is
$750.
0 $375 $0.00
Mobilization Fee /
Fuel Surcharge Per
Vehicle / Day
Mobilization and demobilization of each
visit, fuel costs, transportation and
delivery of materials.
20 $50.00 $1000
Total $155,375
TERMS & CONDITIONS: SWIMS cannot guarantee the effectiveness of any filtration system, device, or product and must refer customer to the manufacturer. SWIMS is not responsible for any malfunction to the filter structure, system or other devices that results from negligence, improper installation, lack of maintenance, maintenance by on-site or third parties or damage to filter structures from natural occurrences. Maintenance contracts do not include the costs for repair or replacement of damaged filter structures or system devices. Additional services or repairs will not be performed without consent of customer and will be quoted and invoiced separately from this contract.

PRICING: All estimates are valid for 60 days.

FEES: Any third-party compliance fees or vendor portals, additional insurance requirements, invoicing fees, or additional requirements imposed by the Customer will be added to the cost of services.

TRAFFIC CONTROL & PREVAILING WAGE: SWIMS does not include Traffic Control, Payment/Performance Bonds or Prevailing Wage in estimates unless specifically noted as a line item and rates are specified.

ACCESS: The Customer is responsible for all service areas (vaults, catch basins, etc.) being accessible and unobstructed on the day of the scheduled service. If SWIMS is unable to complete the full scheduled service due to lack of access, the entire amount for that scheduled service will still be charged to the Customer. If a return trip is requested, it is the Customer’s responsibility to request SWIMS to return and a $500.00 mobilization fee will be charged. Site maps are available upon request so proper arrangements can be made prior to our arrival. 426

CHANGE IN MANAGEMENT: If there is a change in the responsible party for the property, a written notification needs to be given to SWIMS at least 30 days prior to next service. If notification is not provided to SWIMS, the Customer is still responsible for all invoices for work performed prior to SWIMS being notified.

All CPI increases shall be calculated by Consultant and requested for adjustment each May, effective each July 1st. Rate increases shall not exceed 3% for that period of time and this shall be submitted to the Public Works Management Analyst, or their designee, for approval prior to taking effect. Remit invoices to [email protected].
427
DocuSign Envelope ID: C1FA3C01- 41C0-4124-B142-DFCEFC1FC888 Attachment 3
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DocuSign Envelope ID: C1FA3C01- 41C0-4124-B142-DFCEFC1FC888 456

STAFF REPORT

CITY COUNCIL

Agenda Item 5.10
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Dougherty Hills Open Space Slide and Trail Repair Project (FEMA Project No. 716372) and Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project (FEMA Project No. 733037), CIP No. GI0221 – Approval of Plans and Specifications and Award of Contracts to Granite Construction Company and Approval of a Budget Change
Prepared by: Laurie Sucgang, City Engineer
EXECUTIVE SUMMARY:

The City Council will consider approving the plans and specifications and awarding construction contracts to Granite Construction Company for the Dougherty Hills Open Space Slide and Trail Repair Project and the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project. The projects will repair damage caused by the storms in winter 2022-2023. The City Council will also consider approving a budget change to increase the project funding.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract to Granite Construction Company for the Dougherty Hills Open Space Slide and Trail Repair Project, CIP No. GI0221, FEMA Project No. 716372; adopt the Resolution Approving the Plans and Specifications and Awarding a Contract to Granite Construction Company for the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project, CIP No.

GI0221, FEMA Project No. 733034; and approve the budget change.

FINANCIAL IMPACT:

The bid submitted by Granite Construction Company for the Dougherty Hills Open Space Slide and Trail Repair Project is $965,078. Staff recommends a construction contingency of $96,500 (about 10%) to facilitate change orders for unforeseen construction issues, bringing the total potential construction cost to $1,061,578.

The bid submitted by Granite Construction Company for the Dublin Boulevard Slide RepairBetween Inspiration Drive and Silvergate Drive Project is $587,620. Staff recommends a 457

construction contingency of $58,800 (about 10%) to facilitate change orders for unforeseen construction issues, bringing the total potential construction cost to $646,420.

These two projects, along with five other storm damage repair projects, are a part of the Resiliency and Disaster Preparedness Improvements Capital Improvement Program (CIP) project, CIP No. GI0221. The total budget for CIP No. GI0221 is $2,754,189. To date, one other project (Mape Memorial Park Pathway Relocation Project) has completed the design phase, and the City Council awarded a construction contract on May 6, 2025 in the amount of $147,777. Additionally, the preliminary engineering and design phase of four other projects has begun and task orders for professional engineering services have been issued in the total amount of $925,000.

With the previously awarded construction and the in-process preliminary engineering and design work, there is a funding need of approximately $660,000 to award construction contracts for the Dougherty Hills Open Space Slide and Trail Repair Project and the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project. Staff recommends a budget change of $660,000 from the General Fund to increase the budget of CIP No. GI0221. Current project funding, encumbrances, and funding need are summarized in the table below.

Preliminary
Engineering,
Design,
Environmental
Permitting
Construction,
Inspection, Community
Workforce Agreement
Administration (if
applicable)
Total
Dougherty Hills Open
Space Slide & Trail
Repair
Proposed to be
Awarded
for Construction
$193,700 $1,200,000 $1,393,700
Dublin Boulevard Slide
Repair
Proposed to be
Awarded
for Construction
$70,800 $708,300 $779,100
Mape Memorial Park
Pathway Relocation
In Construction
$60,000 $206,000 $266,000
Four other projects
In Design Phase $925,000 N/A $925,000
Staff and Miscellaneous
Costs $50,000
Total Estimated
Expenditures $3,413,800
Total Project Funding
Through FY 2025-26
(General Fund)
$2,754,189
458

Current Funding Shortfall $659,611
Current Proposed
Budget Increase
(Rounded)
$660,000
As the remaining four storm damage repair projects progress from design to the construction phase additional budget increases will be needed to fund construction and complete the projects.

Staff applied for grant funding through the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services (CalOES) for the Dougherty Hills Open Space Slide and Trail Repair Project and the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project. Staff is working with FEMA and CalOES, and will submit costs to the organizations, who will determine which project expenditures are eligible for reimbursement, which could be up to 75% of the costs.

DESCRIPTION:

The 2024-2029 Capital Improvement Program (CIP) includes the Resiliency and Disaster Preparedness Improvements Project, CIP No. GI0221. The Resiliency and Disaster Preparedness Improvements Project provides for the planning, design, environmental permitting, and construction of repairs at various sites throughout the City that were damaged in the series of rainfall events in December 2022 and January 2023, which were declared a major disaster for the State of California by the President on January 14, 2023.

During the rainfall events, a number of shallow landslides occurred, including in these two locations: one slide occurred at the Dougherty Hills Open Space at the Crossridge Road trailhead; and six small slides occurred along Dublin Boulevard between Inspiration Drive and Silvergate Drive. Both sites experienced damage to the adjacent trails with sediment and debris flowing into the public street rights-of-way. During and immediately following the landslides, City maintenance contractors were deployed to remove the debris and secure the sites to prevent further debris from impacting the trails and roadways.

The sites have been temporarily stabilized through the last two rainy seasons while Staff and the design consultants prepared designs and environmental documents, and coordinated with FEMA. The project repairs consist of trail reconstruction, grading, slide debris removal, and drainage improvements. Upon receiving the authorization to proceed to construction from FEMA, Staff solicited public bids for the construction of both projects.

Bid Process and Results
The City of Dublin issued bid packages for the Dougherty Hills Open Space Slide and Trail Repair Project (Site #1) and the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project (Site #2) on April 15, 2025. The bid packages consisted of 35 bid items for Site #1 and 17 bid items for Site #2. Five sealed bids were received for Site #1 and three sealed bids were received for Site #2, and all bids were publicly opened on May 15, 2025. The five bids for Site #1 ranged from $965,078 to $1,997,255, with the lowest bid submitted by Granite Construction Company. The three bids for Site #2 ranged from $587,620 459

to $658,195, with the lowest bid submitted by Granite Construction Company. Summaries of the bids are provided as Attachments 4 and 8.

Staff reviewed the bid results, checked references and necessary licenses, and recommends that the City Council award a construction contract to Granite Construction Company for the Dougherty Hills Open Space Slide and Trail Repair Project (Site #1) as the lowest responsive and responsible bidder. Staff also recommends that the City Council award a construction contract to Granite Construction Company for the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project (Site #2) as the lowest responsive and responsible bidder.

To facilitate the approval of contract change orders and avoid construction delays, it is requested that the City Manager be authorized to approve change orders up to the contingency amount of $96,500 for Site #1 and $58,800 for Site #2. The resolutions will authorize this change as it relates to the projects. If the construction contracts are awarded to Granite Construction Company, Staff anticipates work to begin in July and be completed in the fall before the next rainy season.

Community Workforce Agreement
On January 11, 2022, the City Council approved a Community Workforce Agreement (CWA) with the Building and Construction Trades Council of Alameda County and its Affiliated Local Unions. The CWA is applicable to public works projects valued at over $1,000,000, ensures that there are no labor issues related to said projects, and bolsters local efforts to connect residents with careers in the building and construction trades. The CWA includes a Local Hire Goal where 20% of all hours on a project are worked by Local Residents, which are defined as individuals that reside within Alameda County or within a 15-mile radius of City limits. The CWA also requires contractors to hire one new apprentice for the first $1,000,000 of construction costs, and an additional new apprentice for every $5,000,000 construction costs, based on the engineer’s estimate. Apprentices must work a minimum of 10% of the total craft’s work hours, but the CWA allows that apprentices may be deployed to another project to ensure the minimum number of hours are met.

Staff worked with a consultant, Workforce Integrity and Training Solutions, to prepare bid documents and solicit bids for the Dougherty Hills Open Space Slide and Trail Repair Project (Site #1) that comply with the provisions of the CWA. The provisions include the requirement that responsive bidders include an executed Agreement to be Bound to and by the CWA, and that all subcontractors of the successful bidder also execute the Agreement to be Bound within 14 days after Notice of Award.

California Environmental Quality Act (CEQA)
The projects are exempt under Section 15301, Class 1 Repair or Minor Alteration of Existing Public Facilities, Section 15302, Class 2 Replacement or Reconstruction of Existing Facilities, and Section 15304, Class 4 Minor Alterations which do not involve the removal of trees. A Notice of Exemption was filed with the Office of the Alameda County Clerk on March 10, 2025. 460

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted, and a copy of this report was provided to Granite Construction Company.

ATTACHMENTS:
1) Resolution Approving the Plans and Specifications and Awarding a Contract to Granite Construction Company for the Dougherty Hills Open Space Slide and Trail Repair Project, CIP No. GI0221, FEMA Project No. 716372
2) Exhibit A to Resolution – Agreement with Granite Construction Company for the Dougherty Hills Open Space Slide and Trail Repair Project, CIP No. GI0221, FEMA Project No. 716372
3) Exhibit B to Resolution – Dougherty Hills Open Space Slide and Trail Repair Project Plans : https://www.dublinplanroom.com/projects/1888/plans/dougherty-hills-open-spaceslide-trail-repair/?preview=22469; and Specifications:
https://www.dublinplanroom.com/projects/1888/specs/dougherty-hills-open-space-slidetrail-repair/?preview=22470 4) Dougherty Hills Open Space Slide and Trail Repair Project Bid Results 5) Resolution Approving the Plans and Specifications and Awarding a Contract to Granite Construction Company for the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project, CIP No. GI0221, FEMA Project No. 733034 6) Exhibit A to Resolution – Agreement with Granite Construction Company for the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project, CIP No.

GI0221, FEMA Project No. 733034
7) Exhibit B to Resolution – Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project Plans:
https://www.dublinplanroom.com/projects/1889/plans/dublin-blvd-slide-repair-betweeninspiration-drive-silvergate-drive/?preview=22472; and Specifications:
https://www.dublinplanroom.com/projects/1889/specs/dublin-blvd-slide-repair-betweeninspiration-drive-silvergate-drive/?preview=22473 8) Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project Bid Results
9) CIP No. GI0221
10) Budget Change Form
461
Attachment 1
Reso. No. XX-25, Item X.X, Adopted 06/17/2025 Page 1 of 2 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO

GRANITE CONSTRUCTION COMPANY FOR THE DOUGHERTY HILLS OPEN SPACE SLIDE AND TRAIL REPAIR PROJECT, CIP NO. GI0221, FEMA PROJECT NO. 716372 WHEREAS, the design team has completed the plans and specifications for the Dougherty Hills Open Space Slide and Trail Repair Project, CIP No. GI0221, FEMA Project No. 716372, which consists of trail reconstruction, grading, slide debris removal, water bar replacements, modifications to trail signage, and drainage improvements; and WHEREAS, the City of Dublin did, on May 15, 2025, publicly open, examine, and declare all sealed bids for doing the work described in the approved plans and specifications for the Project, which plans and specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to Staff, and Granite Construction Company was determined to be the lowest responsive and responsible bidder for doing said work.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Plans and Specifications for the Project, attached hereto as Exhibit B.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby award the Contract for the Project to the lowest, responsive, and responsible bidder, Granite Construction Company, at a bid of nine-hundred sixty-five thousand seventy-eight dollars and zero cents ($965,078.00), the particulars of which bids are on file at the Office of the Public Works Director.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager, or designee, to approve project contract change orders based on the appropriated funds designated for the Project up to the contingency amount of ninety-six thousand five-hundred dollars and zero cents ($96,500.00).

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby approve the agreement with Granite Construction Company, attached hereto as Exhibit A to this Resolution.

BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute Exhibit A and make any necessary, non-substantive changes to Exhibit A to carry out the intent of this Resolution.
{Signatures on the following page}
462
Reso. No. XX-25, Item X.X, Adopted 06/17/2025 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 17th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
463

CITY OF DUBLIN
City Hall, 100 Civic Plaza
Dublin, California 94568

CONSTRUCTION AGREEMENT
The City of Dublin, (“City”) enters into this agreement, dated for reference purposes only, with Granite Construction Company (“Contractor”).

RECITALS
A. NOTICE INVITING BIDS. The City gave notice inviting bids to be submitted by 2:00 p.m., May 15, 2025 for the Dougherty Hills Open Space Slide and Trail Repair Project by published notice and/or posting pursuant to California Public Contract Code Section 20164 and other applicable law.

B. BID OPENING. On May 15, 2025, City representatives opened the bids for the Dougherty Hills Open Space Slide and Trail Repair Project and read the bids aloud.

C. PROJECT AWARD. On June 17, 2025, the City Council awarded the Dougherty Hills Open Space Slide and Trail Repair Project to the Contractor and directed City staff to send the Contractor written notice of award of the project. The City Council conditioned award of the project on the Contractor’s providing executed copies of all documents specified in the contract check list included in the bid package within fifteen (15) calendar days of receiving written notice of award of the project.

D. REQUIRED DOCUMENTS. The Contractor has provided the City executed copies of all documents specified in the contract check list included in the bid package within fifteen (15) calendar days of receiving written notice of award.

AGREEMENT TERMS
The City and the Contractor agree as follows:

1. THE WORK. The Contractor shall furnish all equipment, tools, apparatus, facilities, material labor, and skill necessary to perform and complete in a good and workmanlike manner the (Title of Project) (“Work”) as shown in the Technical Specifications and Project Plans in accordance with the Contract Documents and applicable law.

2. LOCATION OF WORK. The Work will be performed at the following location:

Dougherty Hills Open Space at the Crossridge Road trailhead in Dublin, California.

3. TIME FOR COMPLETION. The Contractor must complete the Work in accordance with the Contract Documents within seventy-five (75) working days from the date specified in the City’s Notice to Proceed (“Time for Completion”).

4. REMEDIES FOR FAILURE TO TIMELY COMPLETE THE WORK. If the Contractor fails to fully perform the Work in accordance with the Contract Documents by the Time for Completion, as such time may be amended by change order or other modification to this agreement in accordance with its terms, and/or if the Contractor fails, by the Time for Completion, to fully perform all of the Contractor’s obligations under this agreement that Attachment 2
Exhibit A to the Resolution
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have accrued by the Time for Completion, the Contractor will become liable to the City for all resulting loss and damage in accordance with the Contract Documents and applicable law. The City’s remedies for the Contractor’s failure to perform include, but are not limited to, assessment of liquidated damages of $4,200 per day pursuant to California Government Code Section 53069.85 and section SC-03 of the Special Conditions, and/or obtaining or providing for substitute performance in accordance with the Contract Documents.

5. CONTRACT PRICE AND PAYMENT. As full compensation in consideration of completion of the Work in accordance with the Contract Documents and in consideration of the fulfillment of all of the Contractor’s obligations under the Contract Documents, the City will pay the Contractor in lawful money of the United States the total price of $965,078.00 (the “Contract Price”) as specified in the Contractor’s completed Bid Schedule dated May 15, 2025, and attached to and incorporated in this agreement.

Payment to the Contractor under this agreement will be for Work actually performed in accordance with the Contract Documents and will be made in accordance with the requirements of the Contract Documents and applicable law. The City will have no obligation to pay the Contractor any amount in excess of the Contract Price unless this agreement is first modified in accordance with its terms. The City’s obligation to pay the Contractor under this agreement is subject to and may be offset by charges that may apply to the Contractor under this agreement. Such charges include but are not limited to, charges for liquidated damages and/or substitute performance in accordance with the Contract Documents.

6. PREVAILING WAGES. Pursuant to California Labor Code Section 1771, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the Work is to be performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in the California Labor Code must be paid to all workers engaged in performing the Work. Pursuant to California Labor Code Section 1770 and following, the Director of Industrial Relations has determined the general prevailing wage per diem rates for the locality in which the Work is to be performed. Pursuant to California Labor Code Section 1773, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in the locality in which the Work is to be performed for each craft, classification or type of worker needed to perform the project. Pursuant to California Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at the City Public Works Department and will be made available on request. Throughout the performance of the Work the Contractor must comply with all provisions of the Contract Documents and all applicable laws and regulations that apply to wages earned in performance of the Work.

The Contractor is subject to prevailing wage rate compliance monitoring and enforcement by the California Department of Industrial Relations.

The contractor or subcontractor(s) shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to California Labor Code Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to California Labor Code Section 1725.5 at the time the contract is awarded.
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7. THE CONTRACT DOCUMENTS. This agreement consists of the following documents (“Contract Documents” The Contract documents consist of the Plans as signed by the City Engineer and issued for the project, and the entire set of Specifications incorporating Sections P, IB, GC, SC, TP, including the appendices, all addendums and change orders issued.), all of which are incorporated into and made a part of this agreement as if set forth in full. See section GC-16 general for document precedence in the event there is a conflict that arises from section GC-16 “Document Precedence”, shall be per the following provisions. Written numbers and notes on a drawing govern over graphics, a detail drawing governs over a general drawing, a detail specification governs over a general specification, and a specification in a section governs over a specification referenced by that section. In the event of a conflict between or among the Contract Documents, precedence will be in the following order:

7.1 This agreement and change orders and other amendments to this agreement signed by authorized representatives of the City and the Contractor.

7.2 The Technical Provisions and change orders and other amendments to the Special Conditions signed by authorized representatives of the City and the Contractor.

7.3 The Special Provisions, including the Geotechnical Report, addenda to the General Conditions signed by authorized representatives of the City and issued prior to bid opening, Equal Product Proposals accepted by the City and signed by authorized City representatives prior to bid opening, and change orders and other amendments to the Technical Specifications signed by authorized representatives of the City and the Contractor.

7.4 The Project Plans, addenda to the Project Plans signed by authorized representatives of the City and issued prior to bid opening, Equal Product Proposals accepted by the City and signed by authorized City representatives prior to bid opening, and change orders and other amendments to the Project Plans signed by authorized representatives of the City and the Contractor.

7.5 The General Provisions

7.6 The Project Specifications.

7.7 The Revised Standard Specifications.

7.8 The Standard Specifications.

7.9 The City’s standard plans.

7.10 Revised Caltrans standard plans.

7.11 Caltrans standard plans.

7.12 Notice Inviting Bids.

7.13 Instructions to Bidders.

7.14 Community Workforce Agreement (CWA)

7.15 The successful bidder’s completed Proposal Form and Bidder’s Sheet.

7.16 The successful bidder’s completed Contractor License Information.

7.17 The successful bidder’s completed List of Proposed Subcontractors.

7.18 The successful bidder’s Insurance Certifications.

7.19 The successful bidder’s completed Non-collusion Affidavit.

7.20 The successful bidder’s Debarment Certification.

7.21 The successful bidder’s completed Certificates of Insurance and Endorsements.

7.22 The successful bidder’s executed Performance Bond.

7.23 The successful bidder’s executed Payment Bond.

7.24 Executed Escrow for Deposit Agreement, if applicable.

7.25 Change Order Form.
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7.26 The Maintenance Bond form included in the bid package that the Contractor must execute prior to release of final payment under the Contract.

7.27 The successful bidder’s Qualification Statement, if any.

7.28 The successful bidder’s signed Signature Form.

8. AMENDMENTS. This Agreement may be amended from time to time as necessary by formal and written amendment executed by the City Manager or his designee and principal acting on behalf of the Contractor.

9. PROVISIONS INCORPORATED BY REFERENCE. Provisions or parts of provisions that are incorporated by reference and not set forth at length in any of the Contract Documents will only form a part of this Agreement to the extent the Contract Documents expressly make such provisions or parts of provisions a part of this Agreement. For example, published public works agreement provisions, such as those of the State of California Department of Transportation Standard Specifications (known as the State Standard Specifications) are only a part of this Agreement to the extent expressly incorporated in this Agreement by section number, and references in the State Standard Specifications incorporated by reference to other Standard Specifications do not make such other Standard Specifications a part of this Agreement. When such published provisions are made a part of this Agreement, references in the published provisions to other entities, such as the State, the Agency, or similar references, will be deemed references to the City as the context of this Agreement may require.

10. INTERPRETATION OF CONTRACT DOCUMENTS. Any question concerning the intent or meaning of any provision of the Contract Documents, including, but not limited to, the Technical Specifications or Project Plans, must be submitted to the Public Works Department, for issuance of an interpretation and/or decision by an authorized Public Works Department representative in accordance with the requirements of the Contract Documents. Interpretations or decisions by any other person concerning the Contract Documents will not be binding on the City. The decision of an authorized Public Works Department representative shall be final.

11. ASSIGNMENT PROHIBITED. The Contractor may not assign part or all of this agreement, or any moneys due or to become under this agreement, or any other right or interest of the Contractor under this agreement, or delegate any obligation or duty of the Contractor under this agreement without the prior written approval of an official authorized to bind the City and an authorized representative of Contractor’s surety or sureties. Any such purported assignment or delegation without such written approval on behalf of the City and the Contractor’s sureties will be void and a material breach of this agreement subject to all available remedies under this agreement and at law and equity.

12. CERTIFICATION OF CONTRACTOR’S LICENSE. By signing this Agreement the Contractor certifies that the Contractor holds a valid Type “_____” license issued by the California State Contractors Licensing Board, and that the Contractor understands that failure to maintain its license in good standing throughout the performance of the Work may result in discipline and/or other penalties pursuant to the California Business and Professions Code, and may constitute a material breach of this agreement subject to all available remedies under this agreement and at law and equity.

13. SEVERABILITY. If any term or provision or portion of a term or provision of this Agreement is declared invalid or unenforceable by any court of lawful jurisdiction, then 467
the remaining terms and provisions or portions of terms or provisions will not be affected thereby and will remain in full force and effect.

14. INSURANCE. Contractor Agrees to have and maintain the insurance coverages and polices set forth in Exhibit A to this Agreement, “Insurance Requirements”, which is incorporated by this reference. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by the City. A lapse in any required insurance coverage during this agreement shall constitute a material breach of this Agreement. The cost of such insurance shall be included in the Contractor’s bid. a. Contractor agrees to maintain in force at all times during the performance of the Scope of Work under this Agreement, workers’ compensation insurance as required by law.
b. Contractor agrees to include with all subcontractors in their subcontract the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of the subcontractor’s work.

Subcontractors hired by the Contractor agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement and any other applicable contract documents. Subcontractors further agree to include these same provisions with any sub-subcontractor. A copy of the Indemnity and Insurance provisions in this Agreement will be furnished to the subcontractor upon request. The General Contractor shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the Agreement prior to commencement of any work and will provide proof of compliance to the City.
c. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California.
d. Contractor agrees that if it does not keep the aforesaid insurance in full force and effect, City may terminate this Agreement.
e. At all times during the term of this Agreement, Contractor shall maintain on file with the City a certificate or certificates of the required insurance as set forth in the Exhibit A Insurance Requirements showing that the required insurance policies are in effect in the required amounts.
f. It is requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured. Furthermore, the requirements for coverage for coverage and limits shall be (1) the minimum coverage and limits of coverage and the limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of an insurance policy or proceeds available to the named Insured; whichever is greater.

15. INDEMNIFICATION. To the fullest extent permitted by law Contractor agrees to defend (with legal counsel selected by the City), including the cost to defend, indemnify and hold 468
harmless the City, its elected and appointed officials, officers, attorneys, agents, employees, consultants, and volunteers, and each of them from and against any and all claims, damages, losses and expenses, including attorney’s fees, and from any and all suits, actions or claims filed or brought by and all person or persons arising out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of the City. a. General. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this Agreement or this section. By execution of this Agreement, Contractor acknowledges and agrees that it has read and understands the provisions hereof and that this section is a material element of consideration. The parties agree that if any part of this Indemnification is found to conflict with applicable laws, such part shall be unenforceable only insofar as it conflicts with said laws, and that this indemnification shall be judicially interpreted and rewritten to provide the broadest possible indemnification legally allowed and shall be legally binding upon Contractor. b. Survival. Contractor and any subcontractor’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.
c. No Limitation by Insurance Obligations. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement d. Scope. This section shall in no event be construed to require indemnification by Contractor to a greater extent than permitted under the public policy of the State of California. The Contractor will take all responsibility for the Work, and will bear all losses and damages directly or indirectly resulting to the Contractor, any subcontractors engaged in performance of the Work, the City, its officials, officers, employees, agents, and volunteers, and to third parties on account of the performance or character of the Work, unforeseen difficulties, accidents, or occurrences of other causes predicated on active or passive negligence of the Contractor or of any subcontractor engaged in performance of the Work. The Contractor assumes all liability for any accident or accidents resulting to any person or property as a result of inadequate protective devices for the prevention of accidents in connection with the performance of the Work. The Contractor will indemnify, defend, and hold harmless the City and its officials, officers, employees, and, volunteers from such liability. The Contractor will indemnify, defend and hold harmless the City, the City’s officials, officers, employees and volunteers for all liability on account of any patent rights, copyrights, trade names or other intellectual property rights that may apply to the Contractor’s performance of the Work. The Contractor will pay all royalties or other charges as a result of intellectual property rights that may apply to methods, types of construction, processes, materials, or equipment used in the performance of the Work, and will furnish written assurance satisfactory to the City that any such charges have been paid.

16. BONDING REQUIREMENT. The Contractor agrees to post a Faithful Performance Bond and payment bond for Labor and Materials, or other guarantees, in the required amounts 469
upon bond forms provided by the City, guarantying the performance of the terms of this Agreement.

17. MAINTENANCE AND GUARANTY. The Contractor shall promptly repair, replace, restore, or rebuild, as the CITY may determine, any finished product in which defects of materials or workmanship may appear or to which damage may occur because of such defects, during a one (1) year period after the date of the City Council‘s acceptance of the project.

This Article does not in any way limit the guaranty on any items for which a longer guaranty is specified or on any items which a manufacturer give a guaranty for a longer period, nor does it limit the other remedies of the City in respect to a latent defect, fraud or implied warranties. Contractor shall furnish the City all appropriate guaranties or warranty certificates upon completion of the project.

18. MAINTENANCE BOND. The Contractor further agrees to post a maintenance bond in the amount equal to at least 10 percent (10%) of the total value of the entire work prior to CITY's acceptance of the project. The maintenance bond shall remain in effect for a period of one (1) year after the City Council’s acceptance of the work to guarantee the repair and/or replacement of the defective materials provided and/or workmanship performed under this contract.

19. NOTICE OF THIRD PARTY CLAIMS. Pursuant to Public Contracts Code section 9201, the City Shall provide the Contractor with notice of Claims relating to this Contract filed by third parties no later than ten (10) business days from the date of receipt of the claim.

The Contractor shall be responsible for reimbursing the City for its reasonable costs in providing the notification.

20. SHORING FOR TRENCHES. The Contractor shall provide adequate sheeting, shoring, and bracing for all trenching and excavations in accordance to applicable Safety Regulations, and the California Labor Code.

Attention is directed to Sections 6423, 6424, 6705, and 6707 of the Labor Code of the State of California, OSHA 29 CFR Part 1926 Federal Regulations, Standards-Excavation, and elsewhere within these Contract Documents.

The Contractor shall not commence with any excavation with a depth of five feet or deeper without first complying with all applicable Labor Code and Safety Regulations.

The Contractor shall designate a competent person who is responsible for trench and structure excavation, shall obtain a Cal/OSHA Safety Permit for excavation, and shall submit to the City a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches.

21. CHANGES OR EXTRA WORK. The Contractor acknowledges that in conformance with the Contract Documents, any changes or extra work must be authorized in writing by the City prior to the Contractor performing said work. Contractor further acknowledges that it is solely responsible for obtaining written authorization from the City and that it shall not be compensated for any additional work performed without said written authorization.

Oral authorization shall not be sufficient to bind the City absent specific written authorization.
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22. MEDIATION. All claims for $375,000 and less shall be subject to the provisions of Public Contract Code Section 20104 et seq.

Executed on _______________________, __________, by

CONTRACTOR CITY OF DUBLIN
________________________________ _________________________________ By:_____________________________ By:_______________________________ Title:___________________________ Title:_____________________________ [Attach Notary Page]
Attest:

By:_______________________________
_
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EXHIBIT A -- INSURANCE REQUIREMENTS

1. Insurance Requirements. Before commencing any Work under the Contract Documents, Contractor shall furnish to the City satisfactory proof that Contractor has in force continuously for the entire period covered by this Contract the following classes of insurance in the form and with limits specified below.

1.1 Commercial General Liability Insurance covering claims for personal injury, bodily injury and property damage arising out of the Work and in a form providing coverage no less broad than that of the current ISO Commercial General Liability policy (Occurrence Form, number CG 00 01). Such insurance shall provide for all operations and include independent contractors, products liability, completed operations, contractual liability, personal and advertising injury. Contractor shall keep the commercial general liability insurance in place for 10 years following completion of the work. The commercial general liability insurance limits shall be dedicated solely to the specific Project described in the Contract Documents, and shall have limits not less than:

1.1.1 $1 million each Occurrence;

1.1.2 $1 million each Occurrence for personal injury and advertising injury;

1.1.3 $2 million aggregate for products and completed operations;

1.1.4 $2 million general aggregate limit, which shall apply separately and be reinstated annually.

Except for any exclusions relating to EIFS, lead and asbestos risks, the policy shall not contain any exclusions directed toward any types of projects, materials, or processes involved in the Work. Coverage shall include but not be limited to the following and shall not include any endorsements restricting these coverages:

1.1.5 Contractual liability to cover liability assumed under the Contract Documents;

1.1.6 Products/Completed Operations Liability Insurance;

1.1.7 Broad Form Property Damage;

1.1.8 Explosion, collapse and underground hazards, if such exposure exists;

1.1.9 Independent subcontractors;

1.1.10 Severability of interests;

1.1.11 Cross liability;

1.1.12 Limited Professional Liability - contractor means and methods - CG 2279.

Any self-insured retention shall be selected by the City pursuant to these requirements.
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1.2 Business Auto Insurance covering all owned, non-owned, and hired vehicles on and off-site. Such insurance shall provide coverage not less than the standard ISO Comprehensive Automobile Liability policy (CA 00 01, CA 00 05, CA 00 12, CA 00 20), with limits not less than $2 million each accident, and $2 million each occurrence for claims subject to the Motor Carrier Act of 1980. If the Work involves transportation of hazardous or regulated substances, hazardous or regulated wastes and/or hazardous or regulated materials, Contractor shall provide pollution auto coverage equivalent to that provided under the ISO pollution liability-broaden coverage for covered autos endorsement (CA 99 48) shall be provided, and the Motor Carrier Act endorsement (MCS 90) shall be attached. Any statutorily required “No-Fault” benefits and uninsured/underinsured motorists coverage should be included.

1.3 Worker’s Compensation and Employers Liability Insurance for all persons whom the Contractor may employ carrying out Work contemplated under the Contract Documents, in accordance with the Act of Legislature of State of California, known as “Worker’s Compensation Insurance and Safety Act,” approved May 26, 1913, and all acts amendatory or supplemental thereto, in the statutory amount. Coverages and limits shall include:

1.3.1 Worker’s Compensation – statutory limit;

1.3.2 Employer’s liability;
(a) $1 million bodily injury for each accident;
(b) $1 million bodily injury by disease for each employee; (c) $1 million bodily injury disease aggregate;

1.3.3 Voluntary Compensation;

1.3.4 If there is an exposure or injury to Contractor’s employees under the US Longshoremen’s and Harbor Worker’s Compensation Act, the Jones Act, or under laws, regulations or statutes applicable to maritime employees, coverage shall be included for all such injuries or claims.

1.4 Umbrella/Excess Liability Insurance on an Occurrence basis in excess of the underlying insurance identified in paragraphs 1.1, 1.2, and 1.3.2 above, and which is at least as broad as each and every one of the underlying policies. The umbrella/excess liability policy shall be written on a “drop-down-following form” basis, with only such exceptions as the City shall expressly approved in writing.

The amounts of insurance required in paragraphs 1.1, 1.2, and 1.3.2 and this Section may be satisfied by Contractor purchasing coverage for the limits specified or by any combination of underlying and umbrella limits, so long as the total amount of insurance is not less than the limits specified below for these types when added to the limit for this section. The umbrella/excess liability insurance limits shall be dedicated solely to the specific Project described in this Contract Documents, and shall have limits of not less than the following amounts:
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1.4.1 $5 million any one occurrence and annually reinstating General Aggregate; and

1.4.2 $5 million any one occurrence and Aggregate Products/Completed Operations.

The umbrella/excess liability insurance shall be kept in place for 10 years following completion of the work. Any self-insured retention shall be selected by the City pursuant to these requirements.

1.5 Contractor’s equipment. Contractor will maintain All Risk Equipment Insurance covering all risk of physical damage to equipment provided for use at the Project site by the Contractor, whether owned, leased, rented, borrowed or used at the Project site. Contractor agrees to waive and does hereby waive its rights of recovery against the City and each of its officers, employees, consultants and agents including, but not limited to the City’s council members and each City representative, as to any damage or loss which may occur to its equipment to the extent covered by insurance. Contractor will have the insurance company specifically agree to this waiver. If uninsured, Contractor will hold harmless the City and each of its officers, employees, consultants and agents including, but not limited to the City’s Board of Trustees and each City representative, for loss or damage to its tools and equipment.

1.6 Contractors Pollution Legal Liability Insurance covering claims for bodily injury, property damage, including mold and loss of use of damage property or of property that has not been physically injured or destroyed; cleanup costs; and defense, including costs and expenses incurred in the investigation, defense, or settlement of claims; all in connection with any pollution conditions arising from Contractor’s operations or completed operations, performed by or on behalf of Contractor. Completed operations coverage will remain in effect for no less than 5 years after substantial completion of the work. Such coverage shall be written on an occurrence basis and shall apply to sudden and non-sudden pollution conditions and shall be placed with an insurer and in a form acceptable to the City. If any pollution liability coverages cannot be obtained on an occurrence form, after using best efforts to do so, such coverages may be provided on a claims-made basis. The pollution legal liability policy shall be dedicated solely to the specific Project described in the Contract Documents, and shall have limits not less than $5 million per occurrence and in the aggregate. Any self-insured retention shall be selected by the City pursuant to these requirements.

1.7 Builder’s Risk. The Contractor must, at the Contractor’s own expense, maintain a builder’s risk policy covering “all risks”, including special form including extended coverage and vandalism, and malicious mischief endorsements. The policy must name the City and the Contractor as insureds. Such insurance must be carried in the amount of 100% of the Contract Price. In the event of a partial or total destruction of any or all of the Work at any time prior to the completion and acceptance thereof, the Contractor shall promptly reconstruct all Work so destroyed or injured at the Contractor’s own cost and expense and at no cost to the City.
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1.8 If any aircraft are to be used in the performance of the work, Contractor shall provide Aircraft Liability Insurance (including owned and non-owned) with the following minimum limits: Bodily Injury – $10 million each occurrence, $2 million each person; Property Damage – $10 million each occurrence.

1.9 All policies of insurance shall be placed with insurers acceptable to the City. The insurance underwriter(s) must be duly licensed to do business in the State of California and (other than for Worker’s Compensation) must have a rating of A XV or better in the most recent edition of Best’s Insurance Reports or otherwise satisfactory to the City. Required minimum amounts of insurance may be increased should conditions of Work, in the sole opinion of the City, warrant such increase. Contractor shall increase required insurance amounts upon direction by the City.

2. Certificates of Insurance.

2.1 Contractor shall furnish the City with certificates of insurance completed by a duly authorized representative evidencing coverage required under Section 1 of these requirements. Such certificates shall be delivered to the City before any Work hereunder is commenced by Contractor and annually thereafter on or before the policy effective dates of Contractor’s general liability insurance policy, and shall provide that no coverage under the policy shall be terminated, canceled or materially modified unless and until at least thirty (30) days prior written notice has been given to the City. Contractor shall inform the City in writing thirty (30) days prior to terminating or materially modifying coverage required in these requirements.

2.2 Failure of the City to demand such certificate or other evidence of full compliance with these insurance requirements, or failure of the City to identify a deficiency from evidence provided will not be construed as a waiver of the Contractor’s obligation to maintain such insurance.

2.3 The City’s acceptance of delivery of any certificate of insurance evidencing the required coverages and limits does not constitute approval or agreement by the City that the insurance requirements have been met or that the insurance policy shown in the certificates of insurance are in compliance with the requirements.

2.4 The City has the right, but not the obligation, of prohibiting Contractor or any subcontractor from entering the Project site until the City receives all certificates or other evidence that insurance has been placed in complete compliance with these requirements.

2.5 If any of the coverages are required to remain in force after Substantial Completion, Contractor shall submit an additional certificate evidencing continuation of such coverage with its final billing and at each subsequent renewal of Contractor’s insurance.

3. Required Endorsements. Except as provided below, the policies required under Section 1 of these requirements shall be endorsed, in a form and manner acceptable to the City, providing as follows:
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3.1 Except with regard to the Worker’s Compensation and Employer’s Liability Insurance, the City, its parent, subsidiary and affiliated organizations, and its City council, employees, representatives, consultants, and agents, shall be named as additional insureds, but only with respect to liability arising out of the activities of the named insured. Such additional insured endorsement for Commercial General Liability and excess/umbrella coverages shall be equivalent to ISO form GC 20 10 07 04, together with ISO form GC 20 37 07 04. The additional insured requirement for Commercial General Liability and excess/umbrella coverages is for the duration of this Agreement and an additional ten (10) years following Substantial Completion of the Work.

3.2 Except with regard to the Worker’s Compensation and Employer’s Liability insurance, each policy, including additional insured coverages, shall be primary and no other insurance or self-insured retention carried or held by the City shall be called upon to contribute to a loss covered by insurance for the named insured.

3.3 The insurance carriers waive their rights of subrogation against the City and all additional insureds, as well as other insurance carriers for the Work.

3.4 Declarations pages required. Contractor or its insurance broker shall submit a copy of the declarations page for each policy. The page shall include the name of the carrier, policy number, the types of coverages and limits, the effective dates of the policy, and the broker’s name and license number.

4. Certificates of Insurance and Endorsements shall have clearly typed thereon the City’s name and title of the Contract Documents. Written notice of cancellation, non-renewal, or reduction in coverage of any policy shall be mailed to the City Manager at 100 Civic Plaza, Dublin, CA, 94568, 30 days in advance of the effective date of the cancellation, non-renewal, or reduction in coverage. Contractor shall maintain insurance in full force and effect during entire period of performance of this Agreement, and such additional periods as required in these requirements. At the time of making an application for extension of the Time for Completion, and during all periods exceeding the Time for Completion resulting from any cause, Contractor shall submit evidence that insurance policies will be in effect during the requested additional period of time. Upon the City’s request, Contractor shall submit to the City, within 10 days, copies of the actual insurance policies or renewals or replacements.

5. Insurance Primary. All limits and coverage is required of the Contractor in these requirements shall be primary over any insurance or self-insurance program carried by the City and the additional insureds.

6. Joint ventures. If the Contractor is a joint venture involving two or more entities, each independent entity will satisfy the limits and coverage is specified in these requirements or the joint venture will be named insured under each policy specified.

7. Waiver of Right to Recovery Including Subrogation. Contractor hereby waives all its rights of recovery and shall require all insurance policies in any way related to the Work secured and maintained by the Contractor to include clauses stating each insurer will waive all rights of recovery, under subrogation or otherwise, against the City and all tiers of contractors or consultants engaged directly by the City. Contractor will require all tiers 476
of subcontractors, vendors and suppliers, by appropriate written agreements, to provide similar waivers each in favor of all parties enumerated in this paragraph.

8. Cooperation. Contractor shall fully cooperate, participate, and comply with all reasonable requirements and recommendations of the insurers and insurance brokers issuing or arranging for issuance of the required policies, in all areas of safety, insurance program administration, claim reporting and investigating, and audit procedures.

9. If injury occurs to any employee of Contractor, subcontractor, or sub-subcontractor for which the employee, or the employee’s dependents in the event of the employee’s death, is entitled to compensation from the City under provisions of the Worker’s Compensation Insurance and Safety Act, as amended, or for which compensation of any kind is claimed from the City, the City may retain out of sums due Contractor under the Contract Documents, an amount sufficient to cover such compensation, as fixed by the Act, as amended, until such compensation is paid, or until it is determined that no compensation is due. If the City is compelled to pay compensation, the City may, in its discretion, either deduct and retain from the Contract Price the amount so paid, or require Contractor to reimburse the City.

10. Nothing in these requirements shall be construed as limiting in any way the extent to which Contractor or any subcontractor may be held responsible for payment damages resulting from their operations. Contractor’s obligations to procure insurance are separate and independent of, and shall not limit Contractor’s contractual indemnity and defense obligations. The City does not represent that coverages and limits required in this contract will necessarily be adequate to protect the Contractor.

11. Except for Worker’s Compensation coverages, Contractor shall by appropriate written agreements flow-down the additional insured coverage, certificate, endorsement, waiver of subrogation, and all other requirements of these requirements to all tiers of subcontractors for all insurance required of such subcontractors by Contractor for the work.

12. Contractor shall pay all insurance premiums including any charges for required waivers of subrogation or the endorsement of additional insureds. If Contractor fails to maintain insurance, the City may take out comparable insurance, and deduct and retain amount of premium from any sums due Contractor under the Contract Documents. If the aggregate limits on any Contractor’s insurance policy are no longer available, Contractor must notify the City and immediately, at Contractor’s expense, purchase replacement coverage to meet the insurance requirements as specified in these requirements.

Alternatively, the Contractor’s failure to maintain the required insurance shall be grounds for a termination for default in accordance with the Contract Documents. 477
Attachment 3
Exhibit B
Dougherty Hills Open Space Slide and Trail Repair Project Plans and Specifications Plans: https://www.dublinplanroom.com/projects/1888/plans/dougherty-hills-openspace-slide-trail-repair/?preview=22469 Specifications: https://www.dublinplanroom.com/projects/1888/specs/dougherty-hillsopen-space-slide-trail-repair/?preview=22470 478
Dougherty Hills Open Space Slide and Trail Repair
GI0221 (FEMA PN: 716372)
Bid Date:

BASE BID
ITEM DESCRIPTION Qty. UNIT Unit Cost Extension Unit Cost Extension Unit Cost Extension Unit Cost Extension Unit Cost Extension 1 1 LS $90,000.00 $90,000.00 $100,000.00 $100,000.00 $49,000.00 $49,000.00 $117,647.00 $117,647.00 $100,000.00 $100,000.00 2 1 LS $2,700.00 $2,700.00 $40,000.00 $40,000.00 $24,780.00 $24,780.00 $47,059.00 $47,059.00 $10,010.00 $10,010.00 3 1 LS $10,000.00 $10,000.00 $40,000.00 $40,000.00 $24,465.00 $24,465.00 $13,714.00 $13,714.00 $15,000.00 $15,000.00 4 1 LS $10,000.00 $10,000.00 $40,000.00 $40,000.00 $17,240.00 $17,240.00 $18,558.00 $18,558.00 $10,000.00 $10,000.00 5 1 LS $30,000.00 $30,000.00 $100,000.00 $100,000.00 $39,845.00 $39,845.00 $43,882.00 $43,882.00 $40,000.00 $40,000.00 6 4800 CY $79.00 $379,200.00 $100.00 $480,000.00 $159.00 $763,200.00 $105.00 $504,000.00 $80.00 $384,000.00 7 1 EA $100.00 $100.00 $15,000.00 $15,000.00 $810.00 $810.00 $3,457.00 $3,457.00 $3,000.00 $3,000.00 8 70 CY $100.00 $7,000.00 $900.00 $63,000.00 $193.00 $13,510.00 $316.00 $22,120.00 $1,000.00 $70,000.00 9 2 EA $15,000.00 $30,000.00 $20,000.00 $40,000.00 $15,010.00 $30,020.00 $16,021.00 $32,042.00 $15,000.00 $30,000.00 10 70 CY $800.00 $56,000.00 $500.00 $35,000.00 $589.00 $41,230.00 $244.00 $17,080.00 $1,000.00 $70,000.00 11 650 LF $140.00 $91,000.00 $450.00 $292,500.00 $85.00 $55,250.00 $86.00 $55,900.00 $160.00 $104,000.00 12 317 LF $209.00 $66,253.00 $300.00 $95,100.00 $219.00 $69,423.00 $67.00 $21,239.00 $150.00 $47,550.00 13 1 EA $2,800.00 $2,800.00 $20,000.00 $20,000.00 $1,788.00 $1,788.00 $5,160.00 $5,160.00 $5,000.00 $5,000.00 14 250 LF $145.00 $36,250.00 $600.00 $150,000.00 $197.00 $49,250.00 $135.00 $33,750.00 $250.00 $62,500.00 15 540 LF $64.00 $34,560.00 $300.00 $162,000.00 $50.00 $27,000.00 $170.00 $91,800.00 $100.00 $54,000.00 16 110 LF $100.00 $11,000.00 $500.00 $55,000.00 $89.50 $9,845.00 $90.00 $9,900.00 $100.00 $11,000.00 17 4 EA $1,000.00 $4,000.00 $4,500.00 $18,000.00 $1,725.00 $6,900.00 $3,813.00 $15,252.00 $400.00 $1,600.00 18 5 EA $1,000.00 $5,000.00 $4,500.00 $22,500.00 $1,750.00 $8,750.00 $4,232.00 $21,160.00 $500.00 $2,500.00 19 14 EA $980.00 $13,720.00 $3,500.00 $49,000.00 $1,030.00 $14,420.00 $1,808.00 $25,312.00 $1,000.00 $14,000.00 20 3 EA $400.00 $1,200.00 $1,500.00 $4,500.00 $385.00 $1,155.00 $561.00 $1,683.00 $200.00 $600.00 21 2 EA $600.00 $1,200.00 $750.00 $1,500.00 $535.00 $1,070.00 $588.00 $1,176.00 $200.00 $400.00 22 3 EA $800.00 $2,400.00 $750.00 $2,250.00 $1,275.00 $3,825.00 $2,587.00 $7,761.00 $800.00 $2,400.00 23 16520 SQFT $0.75 $12,390.00 $1.50 $24,780.00 $0.40 $6,608.00 $0.50 $8,260.00 $1.00 $16,520.00 24 1 LS $8,000.00 $8,000.00 $7,500.00 $7,500.00 $5,975.00 $5,975.00 $866.00 $866.00 $5,000.00 $5,000.00 25 1 EA $500.00 $500.00 $2,500.00 $2,500.00 $1,055.00 $1,055.00 $3,665.00 $3,665.00 $500.00 $500.00 26 600 LF $10.00 $6,000.00 $20.00 $12,000.00 $11.30 $6,780.00 $14.00 $8,400.00 $20.00 $12,000.00 27 7 EA $250.00 $1,750.00 $750.00 $5,250.00 $615.00 $4,305.00 $409.00 $2,863.00 $200.00 $1,400.00 28 1 EA $4,000.00 $4,000.00 $7,500.00 $7,500.00 $4,350.00 $4,350.00 $6,849.00 $6,849.00 $4,000.00 $4,000.00 29 1 LS $22,000.00 $22,000.00 $40,000.00 $40,000.00 $9,595.00 $9,595.00 $17,491.00 $17,491.00 $10,000.00 $10,000.00 30 965 SQYD $27.00 $26,055.00 $75.00 $72,375.00 $3.80 $3,667.00 $36.00 $34,740.00 $10.00 $9,650.00 BASE BID TOTAL: $965,078.00 $1,997,255.00 $1,295,111.00 $1,192,786.00 $1,096,630.00 ** $1,295,201.00

DETERMINATION OF LOW BID
* Mathematical error "unit cost extension"
** Mathematical error "summation of bid items"
D-Line Constructors, Inc.

D-Line Constructors, Inc.
$ 1,096,630.00
Ground Control Inc. D-Line Constructors, Inc.

Ground Control Inc.

Ground Control Inc.

Nitta Erosion Control (Loomis, CA)
Terocons Inc (San Fransisco, CA)
$ 1,997,255.00 $ 1,295,111.00 $ 1,192,786.00
Mike O' Dell Surveys (San Fransisco,
CA)
Erosion Control
Concrete
Lonestar Landscape Inc. (San Martin, CA)
Kerex Engineering, Inc Brannon Corporation
Brannon Corporation
CF&T (Oakland, CA)
Kerex Engineering, Inc
Lonestar Landscaping (San Martin, CA)
A1 Trucking (Oakland, CA)
Nitta (Loomis, CA)
Freeman Environmental (Aptos, CA)
F3 (Benicia, CA)
Granite Construction Company
$ 965,078.00

APPARENT LOW BIDDER
Granite Construction Company

CITY OF DUBLIN

ENGINEERING DIVISION

BID SUMMARY
May 15, 2025
Project Name:

Project No. :

PUBLIC WORKS DEPARTMENT
Granite Construction Company
Erosion Control, Landscaping
Roadway Excavation
Mobilization (10%)
6" Perforated Plastic Pipe Underdrain
6" Non-Perforated Plastic Pipe Underdrain
Two-Stream Trash Receptacle
Landscape Reconstruction Area
Underdrain Cleanout Box
Hydroseed & Fiber Rolls
Concrete Pumping
List of Sub-Contractors
Survey
SWPPP
Description
Hydroseed, Landscaping
Trucking
Slide Debris Removal
Post and Foundation for Sign
Remove Post and Foundation, and Salvage Sign
Remove Sign, Post, and Foundation
Drainage Inlet Cleanout
Water Bar
Construction Survey
Brannon Corporation
Clear and Grub
Water Pollution Control Work
Remove Sandbags
Hydroseed
Salvage Trash Receptacle
Fiber Roll
Temporary Inlet Protection
Kerex Engineering, Inc
Remove Concrete Pad
Import Borrow
Storm Drain Inlet (Type "C")
Class II Aggregate Base
Minor Concrete (Ditch)
Minor Concrete (Retaining Curb)
Minor Concrete (Pad)
12" Plastic Pipe
Traffic Control/Detour (7%)

Attachment 4
479
Attachment 5
Reso. No. XX-25, Item X.X, Adopted 06/17/2025 Page 1 of 2 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR THE DUBLIN BOULEVARD SLIDE REPAIRBETWEEN INSPIRATION DRIVE AND SILVERGATE DRIVE PROJECT, CIP NO. GI0221, FEMA PROJECT NO. 733034
WHEREAS, the design team has completed the plans and specifications for the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project, CIP No. GI0221, FEMA Project No. 733034, which consists of slide debris removal and slope reconstruction, grading, rock slope protection and drainage improvements, and asphalt trail reconstruction; and WHEREAS, the City of Dublin did, on May 15, 2025, publicly open, examine, and declare all sealed bids for doing the work described in the approved plans and specifications for the Project, which plans and specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to Staff, and Granite Construction Company was determined to be the lowest responsive and responsible bidder for doing said work.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Plans and Specifications for the Project, attached hereto as Exhibit B.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby award the Contract for the Project to the lowest, responsive, and responsible bidder, Granite Construction Company at a bid of five-hundred eighty-seven thousand six-hundred twenty dollars and zero cents ($587,620.00), the particulars of which bids are on file at the Office of the Public Works Director.

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager, or designee, to approve the project contract change orders based on the appropriated funds designated for the Project up to the contingency amount of fifty-eight thousand eight-hundred dollars and zero cents ($58,800.00).

BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby approve the agreement with Granite Construction Company, attached hereto as Exhibit A to this Resolution.

BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute Exhibit A and make any necessary, non-substantive changes to Exhibit A to carry out the intent of this Resolution.
{Signatures on the following page}
480
Reso. No. XX-25, Item X.X, Adopted 06/17/2025 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 17th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
481

CITY OF DUBLIN
City Hall, 100 Civic Plaza
Dublin, California 94568

CONSTRUCTION AGREEMENT
The City of Dublin, (“City”) enters into this agreement, dated for reference purposes only, with Granite Construction Company (“Contractor”).

RECITALS
A. NOTICE INVITING BIDS. The City gave notice inviting bids to be submitted by 2:00 p.m., May 15, 2025 for the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project by published notice and/or posting pursuant to California Public Contract Code Section 20164 and other applicable law.

B. BID OPENING. On May 15, 2025, City representatives opened the bids for the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project and read the bids aloud.

C. PROJECT AWARD. On June 17, 2025, the City Council awarded the Dublin Boulevard Slide RepairBetween Inspiration Drive and Silvergate Drive Project to the Contractor and directed City staff to send the Contractor written notice of award of the project. The City Council conditioned award of the project on the Contractor’s providing executed copies of all documents specified in the contract check list included in the bid package within fifteen (15) calendar days of receiving written notice of award of the project.

D. REQUIRED DOCUMENTS. The Contractor has provided the City executed copies of all documents specified in the contract check list included in the bid package within fifteen (15) calendar days of receiving written notice of award.

AGREEMENT TERMS
The City and the Contractor agree as follows:

1. THE WORK. The Contractor shall furnish all equipment, tools, apparatus, facilities, material labor, and skill necessary to perform and complete in a good and workmanlike manner the (Title of Project) (“Work”) as shown in the Technical Specifications and Project Plans in accordance with the Contract Documents and applicable law.

2. LOCATION OF WORK. The Work will be performed at the following location:

Dublin Boulevard, Between Inspiration Drive and Silvergate Drive, in Dublin, California.

3. TIME FOR COMPLETION. The Contractor must complete the Work in accordance with the Contract Documents within forty-five (45) working days from the date specified in the City’s Notice to Proceed (“Time for Completion”).

4. REMEDIES FOR FAILURE TO TIMELY COMPLETE THE WORK. If the Contractor fails to fully perform the Work in accordance with the Contract Documents by the Time for Attachment 6
Exhibit A to Resolution
482
Completion, as such time may be amended by change order or other modification to this agreement in accordance with its terms, and/or if the Contractor fails, by the Time for Completion, to fully perform all of the Contractor’s obligations under this agreement that have accrued by the Time for Completion, the Contractor will become liable to the City for all resulting loss and damage in accordance with the Contract Documents and applicable law. The City’s remedies for the Contractor’s failure to perform include, but are not limited to, assessment of liquidated damages of $3,600 per day pursuant to California Government Code Section 53069.85 and section SC-03 of the Special Conditions, and/or obtaining or providing for substitute performance in accordance with the Contract Documents.

5. CONTRACT PRICE AND PAYMENT. As full compensation in consideration of completion of the Work in accordance with the Contract Documents and in consideration of the fulfillment of all of the Contractor’s obligations under the Contract Documents, the City will pay the Contractor in lawful money of the United States the total price of $587,620.00 (the “Contract Price”) as specified in the Contractor’s completed Bid Schedule dated May 15, 2025, and attached to and incorporated in this agreement.

Payment to the Contractor under this agreement will be for Work actually performed in accordance with the Contract Documents and will be made in accordance with the requirements of the Contract Documents and applicable law. The City will have no obligation to pay the Contractor any amount in excess of the Contract Price unless this agreement is first modified in accordance with its terms. The City’s obligation to pay the Contractor under this agreement is subject to and may be offset by charges that may apply to the Contractor under this agreement. Such charges include but are not limited to, charges for liquidated damages and/or substitute performance in accordance with the Contract Documents.

6. PREVAILING WAGES. Pursuant to California Labor Code Section 1771, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the Work is to be performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in the California Labor Code must be paid to all workers engaged in performing the Work. Pursuant to California Labor Code Section 1770 and following, the Director of Industrial Relations has determined the general prevailing wage per diem rates for the locality in which the Work is to be performed. Pursuant to California Labor Code Section 1773, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in the locality in which the Work is to be performed for each craft, classification or type of worker needed to perform the project. Pursuant to California Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at the City Public Works Department and will be made available on request. Throughout the performance of the Work the Contractor must comply with all provisions of the Contract Documents and all applicable laws and regulations that apply to wages earned in performance of the Work.

The Contractor is subject to prevailing wage rate compliance monitoring and enforcement by the California Department of Industrial Relations.

The contractor or subcontractor(s) shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to California Labor Code Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided 483
the contractor is registered to perform public work pursuant to California Labor Code Section 1725.5 at the time the contract is awarded.

7. THE CONTRACT DOCUMENTS. This agreement consists of the following documents (“Contract Documents” The Contract documents consist of the Plans as signed by the City Engineer and issued for the project, and the entire set of Specifications incorporating Sections P, IB, GC, SC, TP, including the appendices, all addendums and change orders issued.), all of which are incorporated into and made a part of this agreement as if set forth in full. See section GC-16 general for document precedence in the event there is a conflict that arises from section GC-16 “Document Precedence”, shall be per the following provisions. Written numbers and notes on a drawing govern over graphics, a detail drawing governs over a general drawing, a detail specification governs over a general specification, and a specification in a section governs over a specification referenced by that section. In the event of a conflict between or among the Contract Documents, precedence will be in the following order:

7.1 This agreement and change orders and other amendments to this agreement signed by authorized representatives of the City and the Contractor.

7.2 The Technical Provisions and change orders and other amendments to the Special Conditions signed by authorized representatives of the City and the Contractor.

7.3 The Special Provisions, including the Geotechnical Report, addenda to the General Conditions signed by authorized representatives of the City and issued prior to bid opening, Equal Product Proposals accepted by the City and signed by authorized City representatives prior to bid opening, and change orders and other amendments to the Technical Specifications signed by authorized representatives of the City and the Contractor.

7.4 The Project Plans, addenda to the Project Plans signed by authorized representatives of the City and issued prior to bid opening, Equal Product Proposals accepted by the City and signed by authorized City representatives prior to bid opening, and change orders and other amendments to the Project Plans signed by authorized representatives of the City and the Contractor.

7.5 The General Provisions

7.6 The Project Specifications.

7.7 The Revised Standard Specifications.

7.8 The Standard Specifications.

7.9 The City’s standard plans.

7.10 Revised Caltrans standard plans.

7.11 Caltrans standard plans.

7.12 Notice Inviting Bids.

7.13 Instructions to Bidders.

7.14 Community Workforce Agreement (CWA)

7.15 The successful bidder’s completed Proposal Form and Bidder’s Sheet.

7.16 The successful bidder’s completed Contractor License Information.

7.17 The successful bidder’s completed List of Proposed Subcontractors.

7.18 The successful bidder’s Insurance Certifications.

7.19 The successful bidder’s completed Non-collusion Affidavit.

7.20 The successful bidder’s Debarment Certification.

7.21 The successful bidder’s completed Certificates of Insurance and Endorsements.

7.22 The successful bidder’s executed Performance Bond.

7.23 The successful bidder’s executed Payment Bond.
484

7.24 Executed Escrow for Deposit Agreement, if applicable.

7.25 Change Order Form.

7.26 The Maintenance Bond form included in the bid package that the Contractor must execute prior to release of final payment under the Contract.

7.27 The successful bidder’s Qualification Statement, if any.

7.28 The successful bidder’s signed Signature Form.

8. AMENDMENTS. This Agreement may be amended from time to time as necessary by formal and written amendment executed by the City Manager or his designee and principal acting on behalf of the Contractor.

9. PROVISIONS INCORPORATED BY REFERENCE. Provisions or parts of provisions that are incorporated by reference and not set forth at length in any of the Contract Documents will only form a part of this Agreement to the extent the Contract Documents expressly make such provisions or parts of provisions a part of this Agreement. For example, published public works agreement provisions, such as those of the State of California Department of Transportation Standard Specifications (known as the State Standard Specifications) are only a part of this Agreement to the extent expressly incorporated in this Agreement by section number, and references in the State Standard Specifications incorporated by reference to other Standard Specifications do not make such other Standard Specifications a part of this Agreement. When such published provisions are made a part of this Agreement, references in the published provisions to other entities, such as the State, the Agency, or similar references, will be deemed references to the City as the context of this Agreement may require.

10. INTERPRETATION OF CONTRACT DOCUMENTS. Any question concerning the intent or meaning of any provision of the Contract Documents, including, but not limited to, the Technical Specifications or Project Plans, must be submitted to the Public Works Department, for issuance of an interpretation and/or decision by an authorized Public Works Department representative in accordance with the requirements of the Contract Documents. Interpretations or decisions by any other person concerning the Contract Documents will not be binding on the City. The decision of an authorized Public Works Department representative shall be final.

11. ASSIGNMENT PROHIBITED. The Contractor may not assign part or all of this agreement, or any moneys due or to become under this agreement, or any other right or interest of the Contractor under this agreement, or delegate any obligation or duty of the Contractor under this agreement without the prior written approval of an official authorized to bind the City and an authorized representative of Contractor’s surety or sureties. Any such purported assignment or delegation without such written approval on behalf of the City and the Contractor’s sureties will be void and a material breach of this agreement subject to all available remedies under this agreement and at law and equity.

12. CERTIFICATION OF CONTRACTOR’S LICENSE. By signing this Agreement the Contractor certifies that the Contractor holds a valid Type “_____” license issued by the California State Contractors Licensing Board, and that the Contractor understands that failure to maintain its license in good standing throughout the performance of the Work may result in discipline and/or other penalties pursuant to the California Business and Professions Code, and may constitute a material breach of this agreement subject to all available remedies under this agreement and at law and equity. 485

13. SEVERABILITY. If any term or provision or portion of a term or provision of this Agreement is declared invalid or unenforceable by any court of lawful jurisdiction, then the remaining terms and provisions or portions of terms or provisions will not be affected thereby and will remain in full force and effect.

14. INSURANCE. Contractor Agrees to have and maintain the insurance coverages and polices set forth in Exhibit A to this Agreement, “Insurance Requirements”, which is incorporated by this reference. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by the City. A lapse in any required insurance coverage during this agreement shall constitute a material breach of this Agreement. The cost of such insurance shall be included in the Contractor’s bid. a. Contractor agrees to maintain in force at all times during the performance of the Scope of Work under this Agreement, workers’ compensation insurance as required by law.
b. Contractor agrees to include with all subcontractors in their subcontract the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of the subcontractor’s work.

Subcontractors hired by the Contractor agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement and any other applicable contract documents. Subcontractors further agree to include these same provisions with any sub-subcontractor. A copy of the Indemnity and Insurance provisions in this Agreement will be furnished to the subcontractor upon request. The General Contractor shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the Agreement prior to commencement of any work and will provide proof of compliance to the City.
c. The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California.
d. Contractor agrees that if it does not keep the aforesaid insurance in full force and effect, City may terminate this Agreement.
e. At all times during the term of this Agreement, Contractor shall maintain on file with the City a certificate or certificates of the required insurance as set forth in the Exhibit A Insurance Requirements showing that the required insurance policies are in effect in the required amounts.
f. It is requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured. Furthermore, the requirements for coverage for coverage and limits shall be (1) the minimum coverage and limits of coverage and the limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of an insurance policy or proceeds available to the named Insured; whichever is greater.
486

15. INDEMNIFICATION. To the fullest extent permitted by law Contractor agrees to defend (with legal counsel selected by the City), including the cost to defend, indemnify and hold harmless the City, its elected and appointed officials, officers, attorneys, agents, employees, consultants, and volunteers, and each of them from and against any and all claims, damages, losses and expenses, including attorney’s fees, and from any and all suits, actions or claims filed or brought by and all person or persons arising out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of the City. a. General. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this Agreement or this section. By execution of this Agreement, Contractor acknowledges and agrees that it has read and understands the provisions hereof and that this section is a material element of consideration. The parties agree that if any part of this Indemnification is found to conflict with applicable laws, such part shall be unenforceable only insofar as it conflicts with said laws, and that this indemnification shall be judicially interpreted and rewritten to provide the broadest possible indemnification legally allowed and shall be legally binding upon Contractor. b. Survival. Contractor and any subcontractor’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.
c. No Limitation by Insurance Obligations. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement d. Scope. This section shall in no event be construed to require indemnification by Contractor to a greater extent than permitted under the public policy of the State of California. The Contractor will take all responsibility for the Work, and will bear all losses and damages directly or indirectly resulting to the Contractor, any subcontractors engaged in performance of the Work, the City, its officials, officers, employees, agents, and volunteers, and to third parties on account of the performance or character of the Work, unforeseen difficulties, accidents, or occurrences of other causes predicated on active or passive negligence of the Contractor or of any subcontractor engaged in performance of the Work. The Contractor assumes all liability for any accident or accidents resulting to any person or property as a result of inadequate protective devices for the prevention of accidents in connection with the performance of the Work. The Contractor will indemnify, defend, and hold harmless the City and its officials, officers, employees, and, volunteers from such liability. The Contractor will indemnify, defend and hold harmless the City, the City’s officials, officers, employees and volunteers for all liability on account of any patent rights, copyrights, trade names or other intellectual property rights that may apply to the Contractor’s performance of the Work. The Contractor will pay all royalties or other charges as a result of intellectual property rights that may apply to methods, types of construction, processes, materials, or equipment used in the performance of the Work, and will furnish written assurance satisfactory to the City that any such charges have been paid.
487

16. BONDING REQUIREMENT. The Contractor agrees to post a Faithful Performance Bond and payment bond for Labor and Materials, or other guarantees, in the required amounts upon bond forms provided by the City, guarantying the performance of the terms of this Agreement.

17. MAINTENANCE AND GUARANTY. The Contractor shall promptly repair, replace, restore, or rebuild, as the CITY may determine, any finished product in which defects of materials or workmanship may appear or to which damage may occur because of such defects, during a one (1) year period after the date of the City Council‘s acceptance of the project.

This Article does not in any way limit the guaranty on any items for which a longer guaranty is specified or on any items which a manufacturer give a guaranty for a longer period, nor does it limit the other remedies of the City in respect to a latent defect, fraud or implied warranties. Contractor shall furnish the City all appropriate guaranties or warranty certificates upon completion of the project.

18. MAINTENANCE BOND. The Contractor further agrees to post a maintenance bond in the amount equal to at least 10 percent (10%) of the total value of the entire work prior to CITY's acceptance of the project. The maintenance bond shall remain in effect for a period of one (1) year after the City Council’s acceptance of the work to guarantee the repair and/or replacement of the defective materials provided and/or workmanship performed under this contract.

19. NOTICE OF THIRD PARTY CLAIMS. Pursuant to Public Contracts Code section 9201, the City Shall provide the Contractor with notice of Claims relating to this Contract filed by third parties no later than ten (10) business days from the date of receipt of the claim.

The Contractor shall be responsible for reimbursing the City for its reasonable costs in providing the notification.

20. SHORING FOR TRENCHES. The Contractor shall provide adequate sheeting, shoring, and bracing for all trenching and excavations in accordance to applicable Safety Regulations, and the California Labor Code.

Attention is directed to Sections 6423, 6424, 6705, and 6707 of the Labor Code of the State of California, OSHA 29 CFR Part 1926 Federal Regulations, Standards-Excavation, and elsewhere within these Contract Documents.

The Contractor shall not commence with any excavation with a depth of five feet or deeper without first complying with all applicable Labor Code and Safety Regulations.

The Contractor shall designate a competent person who is responsible for trench and structure excavation, shall obtain a Cal/OSHA Safety Permit for excavation, and shall submit to the City a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches.

21. CHANGES OR EXTRA WORK. The Contractor acknowledges that in conformance with the Contract Documents, any changes or extra work must be authorized in writing by the City prior to the Contractor performing said work. Contractor further acknowledges that it is solely responsible for obtaining written authorization from the City and that it shall not be compensated for any additional work performed without said written authorization.

Oral authorization shall not be sufficient to bind the City absent specific written authorization.
488

22. MEDIATION. All claims for $375,000 and less shall be subject to the provisions of Public Contract Code Section 20104 et seq.

Executed on _______________________, __________, by

CONTRACTOR CITY OF DUBLIN
________________________________ _________________________________ By:_____________________________ By:_______________________________ Title:___________________________ Title:_____________________________ [Attach Notary Page]
Attest:

By:_______________________________
_
489

EXHIBIT A -- INSURANCE REQUIREMENTS

1. Insurance Requirements. Before commencing any Work under the Contract Documents, Contractor shall furnish to the City satisfactory proof that Contractor has in force continuously for the entire period covered by this Contract the following classes of insurance in the form and with limits specified below.

1.1 Commercial General Liability Insurance covering claims for personal injury, bodily injury and property damage arising out of the Work and in a form providing coverage no less broad than that of the current ISO Commercial General Liability policy (Occurrence Form, number CG 00 01). Such insurance shall provide for all operations and include independent contractors, products liability, completed operations, contractual liability, personal and advertising injury. Contractor shall keep the commercial general liability insurance in place for 10 years following completion of the work. The commercial general liability insurance limits shall be dedicated solely to the specific Project described in the Contract Documents, and shall have limits not less than:

1.1.1 $1 million each Occurrence;

1.1.2 $1 million each Occurrence for personal injury and advertising injury;

1.1.3 $2 million aggregate for products and completed operations;

1.1.4 $2 million general aggregate limit, which shall apply separately and be reinstated annually.

Except for any exclusions relating to EIFS, lead and asbestos risks, the policy shall not contain any exclusions directed toward any types of projects, materials, or processes involved in the Work. Coverage shall include but not be limited to the following and shall not include any endorsements restricting these coverages:

1.1.5 Contractual liability to cover liability assumed under the Contract Documents;

1.1.6 Products/Completed Operations Liability Insurance;

1.1.7 Broad Form Property Damage;

1.1.8 Explosion, collapse and underground hazards, if such exposure exists;

1.1.9 Independent subcontractors;

1.1.10 Severability of interests;

1.1.11 Cross liability;

1.1.12 Limited Professional Liability - contractor means and methods - CG 2279.

Any self-insured retention shall be selected by the City pursuant to these requirements.
490

1.2 Business Auto Insurance covering all owned, non-owned, and hired vehicles on and off-site. Such insurance shall provide coverage not less than the standard ISO Comprehensive Automobile Liability policy (CA 00 01, CA 00 05, CA 00 12, CA 00 20), with limits not less than $2 million each accident, and $2 million each occurrence for claims subject to the Motor Carrier Act of 1980. If the Work involves transportation of hazardous or regulated substances, hazardous or regulated wastes and/or hazardous or regulated materials, Contractor shall provide pollution auto coverage equivalent to that provided under the ISO pollution liability-broaden coverage for covered autos endorsement (CA 99 48) shall be provided, and the Motor Carrier Act endorsement (MCS 90) shall be attached. Any statutorily required “No-Fault” benefits and uninsured/underinsured motorists coverage should be included.

1.3 Worker’s Compensation and Employers Liability Insurance for all persons whom the Contractor may employ carrying out Work contemplated under the Contract Documents, in accordance with the Act of Legislature of State of California, known as “Worker’s Compensation Insurance and Safety Act,” approved May 26, 1913, and all acts amendatory or supplemental thereto, in the statutory amount. Coverages and limits shall include:

1.3.1 Worker’s Compensation – statutory limit;

1.3.2 Employer’s liability;
(a) $1 million bodily injury for each accident;
(b) $1 million bodily injury by disease for each employee; (c) $1 million bodily injury disease aggregate;

1.3.3 Voluntary Compensation;

1.3.4 If there is an exposure or injury to Contractor’s employees under the US Longshoremen’s and Harbor Worker’s Compensation Act, the Jones Act, or under laws, regulations or statutes applicable to maritime employees, coverage shall be included for all such injuries or claims.

1.4 Umbrella/Excess Liability Insurance on an Occurrence basis in excess of the underlying insurance identified in paragraphs 1.1, 1.2, and 1.3.2 above, and which is at least as broad as each and every one of the underlying policies. The umbrella/excess liability policy shall be written on a “drop-down-following form” basis, with only such exceptions as the City shall expressly approved in writing.

The amounts of insurance required in paragraphs 1.1, 1.2, and 1.3.2 and this Section may be satisfied by Contractor purchasing coverage for the limits specified or by any combination of underlying and umbrella limits, so long as the total amount of insurance is not less than the limits specified below for these types when added to the limit for this section. The umbrella/excess liability insurance limits shall be dedicated solely to the specific Project described in this Contract Documents, and shall have limits of not less than the following amounts:
491

1.4.1 $5 million any one occurrence and annually reinstating General Aggregate; and

1.4.2 $5 million any one occurrence and Aggregate Products/Completed Operations.

The umbrella/excess liability insurance shall be kept in place for 10 years following completion of the work. Any self-insured retention shall be selected by the City pursuant to these requirements.

1.5 Contractor’s equipment. Contractor will maintain All Risk Equipment Insurance covering all risk of physical damage to equipment provided for use at the Project site by the Contractor, whether owned, leased, rented, borrowed or used at the Project site. Contractor agrees to waive and does hereby waive its rights of recovery against the City and each of its officers, employees, consultants and agents including, but not limited to the City’s council members and each City representative, as to any damage or loss which may occur to its equipment to the extent covered by insurance. Contractor will have the insurance company specifically agree to this waiver. If uninsured, Contractor will hold harmless the City and each of its officers, employees, consultants and agents including, but not limited to the City’s Board of Trustees and each City representative, for loss or damage to its tools and equipment.

1.6 Contractors Pollution Legal Liability Insurance covering claims for bodily injury, property damage, including mold and loss of use of damage property or of property that has not been physically injured or destroyed; cleanup costs; and defense, including costs and expenses incurred in the investigation, defense, or settlement of claims; all in connection with any pollution conditions arising from Contractor’s operations or completed operations, performed by or on behalf of Contractor. Completed operations coverage will remain in effect for no less than 5 years after substantial completion of the work. Such coverage shall be written on an occurrence basis and shall apply to sudden and non-sudden pollution conditions and shall be placed with an insurer and in a form acceptable to the City. If any pollution liability coverages cannot be obtained on an occurrence form, after using best efforts to do so, such coverages may be provided on a claims-made basis. The pollution legal liability policy shall be dedicated solely to the specific Project described in the Contract Documents, and shall have limits not less than $5 million per occurrence and in the aggregate. Any self-insured retention shall be selected by the City pursuant to these requirements.

1.7 Builder’s Risk. The Contractor must, at the Contractor’s own expense, maintain a builder’s risk policy covering “all risks”, including special form including extended coverage and vandalism, and malicious mischief endorsements. The policy must name the City and the Contractor as insureds. Such insurance must be carried in the amount of 100% of the Contract Price. In the event of a partial or total destruction of any or all of the Work at any time prior to the completion and acceptance thereof, the Contractor shall promptly reconstruct all Work so destroyed or injured at the Contractor’s own cost and expense and at no cost to the City.
492

1.8 If any aircraft are to be used in the performance of the work, Contractor shall provide Aircraft Liability Insurance (including owned and non-owned) with the following minimum limits: Bodily Injury – $10 million each occurrence, $2 million each person; Property Damage – $10 million each occurrence.

1.9 All policies of insurance shall be placed with insurers acceptable to the City. The insurance underwriter(s) must be duly licensed to do business in the State of California and (other than for Worker’s Compensation) must have a rating of A XV or better in the most recent edition of Best’s Insurance Reports or otherwise satisfactory to the City. Required minimum amounts of insurance may be increased should conditions of Work, in the sole opinion of the City, warrant such increase. Contractor shall increase required insurance amounts upon direction by the City.

2. Certificates of Insurance.

2.1 Contractor shall furnish the City with certificates of insurance completed by a duly authorized representative evidencing coverage required under Section 1 of these requirements. Such certificates shall be delivered to the City before any Work hereunder is commenced by Contractor and annually thereafter on or before the policy effective dates of Contractor’s general liability insurance policy, and shall provide that no coverage under the policy shall be terminated, canceled or materially modified unless and until at least thirty (30) days prior written notice has been given to the City. Contractor shall inform the City in writing thirty (30) days prior to terminating or materially modifying coverage required in these requirements.

2.2 Failure of the City to demand such certificate or other evidence of full compliance with these insurance requirements, or failure of the City to identify a deficiency from evidence provided will not be construed as a waiver of the Contractor’s obligation to maintain such insurance.

2.3 The City’s acceptance of delivery of any certificate of insurance evidencing the required coverages and limits does not constitute approval or agreement by the City that the insurance requirements have been met or that the insurance policy shown in the certificates of insurance are in compliance with the requirements.

2.4 The City has the right, but not the obligation, of prohibiting Contractor or any subcontractor from entering the Project site until the City receives all certificates or other evidence that insurance has been placed in complete compliance with these requirements.

2.5 If any of the coverages are required to remain in force after Substantial Completion, Contractor shall submit an additional certificate evidencing continuation of such coverage with its final billing and at each subsequent renewal of Contractor’s insurance.

3. Required Endorsements. Except as provided below, the policies required under Section 1 of these requirements shall be endorsed, in a form and manner acceptable to the City, providing as follows:
493

3.1 Except with regard to the Worker’s Compensation and Employer’s Liability Insurance, the City, its parent, subsidiary and affiliated organizations, and its City council, employees, representatives, consultants, and agents, shall be named as additional insureds, but only with respect to liability arising out of the activities of the named insured. Such additional insured endorsement for Commercial General Liability and excess/umbrella coverages shall be equivalent to ISO form GC 20 10 07 04, together with ISO form GC 20 37 07 04. The additional insured requirement for Commercial General Liability and excess/umbrella coverages is for the duration of this Agreement and an additional ten (10) years following Substantial Completion of the Work.

3.2 Except with regard to the Worker’s Compensation and Employer’s Liability insurance, each policy, including additional insured coverages, shall be primary and no other insurance or self-insured retention carried or held by the City shall be called upon to contribute to a loss covered by insurance for the named insured.

3.3 The insurance carriers waive their rights of subrogation against the City and all additional insureds, as well as other insurance carriers for the Work.

3.4 Declarations pages required. Contractor or its insurance broker shall submit a copy of the declarations page for each policy. The page shall include the name of the carrier, policy number, the types of coverages and limits, the effective dates of the policy, and the broker’s name and license number.

4. Certificates of Insurance and Endorsements shall have clearly typed thereon the City’s name and title of the Contract Documents. Written notice of cancellation, non-renewal, or reduction in coverage of any policy shall be mailed to the City Manager at 100 Civic Plaza, Dublin, CA, 94568, 30 days in advance of the effective date of the cancellation, non-renewal, or reduction in coverage. Contractor shall maintain insurance in full force and effect during entire period of performance of this Agreement, and such additional periods as required in these requirements. At the time of making an application for extension of the Time for Completion, and during all periods exceeding the Time for Completion resulting from any cause, Contractor shall submit evidence that insurance policies will be in effect during the requested additional period of time. Upon the City’s request, Contractor shall submit to the City, within 10 days, copies of the actual insurance policies or renewals or replacements.

5. Insurance Primary. All limits and coverage is required of the Contractor in these requirements shall be primary over any insurance or self-insurance program carried by the City and the additional insureds.

6. Joint ventures. If the Contractor is a joint venture involving two or more entities, each independent entity will satisfy the limits and coverage is specified in these requirements or the joint venture will be named insured under each policy specified.

7. Waiver of Right to Recovery Including Subrogation. Contractor hereby waives all its rights of recovery and shall require all insurance policies in any way related to the Work secured and maintained by the Contractor to include clauses stating each insurer will waive all rights of recovery, under subrogation or otherwise, against the City and all tiers of contractors or consultants engaged directly by the City. Contractor will require all tiers 494
of subcontractors, vendors and suppliers, by appropriate written agreements, to provide similar waivers each in favor of all parties enumerated in this paragraph.

8. Cooperation. Contractor shall fully cooperate, participate, and comply with all reasonable requirements and recommendations of the insurers and insurance brokers issuing or arranging for issuance of the required policies, in all areas of safety, insurance program administration, claim reporting and investigating, and audit procedures.

9. If injury occurs to any employee of Contractor, subcontractor, or sub-subcontractor for which the employee, or the employee’s dependents in the event of the employee’s death, is entitled to compensation from the City under provisions of the Worker’s Compensation Insurance and Safety Act, as amended, or for which compensation of any kind is claimed from the City, the City may retain out of sums due Contractor under the Contract Documents, an amount sufficient to cover such compensation, as fixed by the Act, as amended, until such compensation is paid, or until it is determined that no compensation is due. If the City is compelled to pay compensation, the City may, in its discretion, either deduct and retain from the Contract Price the amount so paid, or require Contractor to reimburse the City.

10. Nothing in these requirements shall be construed as limiting in any way the extent to which Contractor or any subcontractor may be held responsible for payment damages resulting from their operations. Contractor’s obligations to procure insurance are separate and independent of, and shall not limit Contractor’s contractual indemnity and defense obligations. The City does not represent that coverages and limits required in this contract will necessarily be adequate to protect the Contractor.

11. Except for Worker’s Compensation coverages, Contractor shall by appropriate written agreements flow-down the additional insured coverage, certificate, endorsement, waiver of subrogation, and all other requirements of these requirements to all tiers of subcontractors for all insurance required of such subcontractors by Contractor for the work.

12. Contractor shall pay all insurance premiums including any charges for required waivers of subrogation or the endorsement of additional insureds. If Contractor fails to maintain insurance, the City may take out comparable insurance, and deduct and retain amount of premium from any sums due Contractor under the Contract Documents. If the aggregate limits on any Contractor’s insurance policy are no longer available, Contractor must notify the City and immediately, at Contractor’s expense, purchase replacement coverage to meet the insurance requirements as specified in these requirements.

Alternatively, the Contractor’s failure to maintain the required insurance shall be grounds for a termination for default in accordance with the Contract Documents. 495
Attachment 7
Exhibit B
Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project Plans: https://www.dublinplanroom.com/projects/1889/plans/dublin-blvd-slide-repairbetween-inspiration-drive-silvergate-drive/?preview=22472 Specifications: https://www.dublinplanroom.com/projects/1889/specs/dublin-blvdslide-repair-between-inspiration-drive-silvergate-drive/?preview=22473 496
Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive GI0221 (FEMA PN: 733034)
Bid Date:

BASE BID
ITEM DESCRIPTION Qty. UNIT Unit Cost Extension Unit Cost Extension Unit Cost Extension 11 LS $30,000.00 $30,000.00 $52,500.00 $52,500.00 $47,059.00 $47,059.00 21 LS $19,000.00 $19,000.00 $44,000.00 $44,000.00 $37,647.00 $37,647.00 31 LS $5,000.00 $5,000.00 $7,715.00 $7,715.00 $6,315.00 $6,315.00 41 LS $4,500.00 $4,500.00 $14,400.00 $14,400.00 $10,340.00 $10,340.00 51 LS $2,500.00 $2,500.00 $24,785.00 $24,785.00 $25,610.00 $25,610.00 6 1,016 CY $155.00 $157,480.00 $104.00 $105,664.00 $102.00 $103,632.00 7 30 TON $700.00 $21,000.00 $870.00 $26,100.00 $830.00 $24,900.00 830 CY $250.00 $7,500.00 $720.00 $21,600.00 $131.00 $3,930.00 9 332 CY $290.00 $96,280.00 $300.00 $99,600.00 $288.00 $95,616.00 10 603 CY $320.00 $192,960.00 $260.00 $156,780.00 $302.00 $182,106.00 11 920 SQYD $10.00 $9,200.00 $5.50 $5,060.00 $4.00 $3,680.00 12 130 LF $20.00 $2,600.00 $84.00 $10,920.00 $172.00 $22,360.00 13 735 LF $40.00 $29,400.00 $58.00 $42,630.00 $86.00 $63,210.00 14 6 EA $600.00 $3,600.00 $1,035.00 $6,210.00 $3,813.00 $22,878.00 15 5,000 SQFT $0.75 $3,750.00 $0.40 $2,000.00 $1.00 $5,000.00 16 3 EA $150.00 $450.00 $525.00 $1,575.00 $504.00 $1,512.00 17 240 LF $10.00 $2,400.00 $9.00 $2,160.00 $10.00 $2,400.00 BASE BID TOTAL: $587,620.00 $623,699.00 $658,195.00

DETERMINATION OF LOW BID
Superior Hydroseeding, Inc., Watsonville, CA
AC Paving Terocons Inc, San Francisco, CA
Hydroseed and Fiber Rolls
Traffic Control
List of Sub-Contractors

APPARENT LOW BIDDER
SWPPP
Erosion Control
Description

CITY OF DUBLIN

ENGINEERING DIVISION

BID SUMMARY
May 15, 2025
Temporary Inlet Protection
Underdrain Cleanout Pullbox
Hydroseed
6" Perforated Plastic Pipe Underdrain
6" Non-Perforated Plastic Pipe Underdrain
Project Name:

Project No. :

PUBLIC WORKS DEPARTMENT
Rock Slope Protection Fabric (Class B)
Hot Mix Asphalt (Type A)
Rock Slope Protection (300 lb, Class IV, Method B) (CY) Rock Slope Protection (150 lb, Class III, Method B) (CY) Survey Sandis, Cambell, CA
Brannon Corporation
Traffic Control/Detour (7%)
Clear and Grub
Water Pollution Control
Fiber Roll
Class II Aggregate Base
Granite Construction, Inc.

Construction Survey
Roadway Excavation
Mobilization (10%)
Freeman Environmental, Aptos, CA
City Rise LLC, Lodi, CA
Ground Control, Inc.

Ground Control, Inc.
$658,195.00
Granite Construction, Inc.

Nitta Erosion Control, Loomis, CA
Freeman Environmental, Aptos, CA
Brannon Corporation
DR Traffic, San Francisco, CA
Granite Construction, Inc. Brannon Corporation
$587,620.00 $623,699.00
Ground Control, Inc.

Attachment 8
497
General Improvements Five-Year Capital Improvement Program 2024-2029 32 Number – GI0221

RESILIENCY AND DISASTER PREPAREDNESS
IMPROVEMENTS Program – GENERAL IMPROVEMENTS

PROJECT DESCRIPTION
Beginning in the end of December 2022 through the first few weeks of 2023, Dublin and most of California experienced damage due to a series of rain fall events that were declared a major disaster in Alameda County by the President on January 17, 2023. The City experienced damage at various sites, including street rights-of-way, parks and open space, and facilities and buildings. This project will be utilized to provide for the planning, design, environmental permitting, if necessary, and construction to make the repairs at various sites impacted. The following locations and types of repairs have been identified:
 Dougherty Hills Open Space, Crossridge Road Trailhead – slide repair  Dublin Boulevard, west of Silvergate Road – slide repair  Mape Memorial Park – Pathway Realignment
 Shannon Community Center/San Ramon Road – ditch and culvert improvements  Various citywide storm drainage facilities repairs, such as trash racks, culverts, ditches, bank stabilization, etc.

The City will apply for grants for this project through the Federal Emergency Management Agency (FEMA) and California Office of Emergency Services (CalOES).

PROJECT TIMELINE: The clean-up effort has been on-going since the storm events and the planning for the permanent repair began in Fiscal Year 2023-24.

The project is currently in the preliminary engineering and design phase. Construction is anticipated to begin in 2025, dependent on approvals from FEMA and CalOES.

ANNUAL OPERATING IMPACT: None.
2024-2029 CAPITAL IMPROVEMENT PROGRAM

ESTIMATED COSTS
PRIOR
YEARS 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 FUTURE

YEARS TOTALS
9100 – Salaries & Benefits $54,189 $75,000 $129,189
9200 – Contract Services $223,000 $277,000 $300,000 $800,000 9400 – Improvements $825,000 $1,000,000 $1,825,000
TOTAL $1,102,189 $277,000 $1,375,000 $2,754,189

FUNDING SOURCE
PRIOR
YEARS 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 FUTURE

YEARS TOTALS
1001 – General Fund $1,102,189 $277,000 $1,375,000 $2,754,189 TOTAL $1,102,189 $277,000 $1,375,000 $2,754,189
Attachment 9
498
Budget Change Reference #:

From Un-Appropriated Reserves X Budget Transfer Between Funds From Designated Reserves Other
Account Amount Account Amount
GI0221.9400.9401 $660,000
GI0221.1001 $660,000
6/17/2025
Posted By: Date:

As Presented at the City Council Meeting
**********Finance Use Only**********

CITY OF DUBLIN
These two projects, along with five other storm damage repair projects, are a part of the Resiliency and Disaster Preparedness Improvements Capital Improvement Program (CIP) project, CIP No. GI0221. With the previously awarded construction and the in-process preliminary engineering and design work, there is a funding need of approximately $660,000 to award construction contracts for the Dougherty Hills Open Space Slide and Trail Repair Project and the Dublin Boulevard Slide Repair-Between Inspiration Drive and Silvergate Drive Project. Staff recommends a budget change of $660,000 from the General Fund to increase the budget of CIP No. GI0221.

REASON FOR BUDGET CHANGE
FISCAL YEAR 2024-25

BUDGET CHANGE FORM

DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
GI0221 - Resiliency and Disaster Preparedness
Improvements
GI0221 - Resiliency and Disaster Preparedness
Improvements - General Fund
City Council's Approval Required
Attachment - 10
499

STAFF REPORT

CITY COUNCIL

Agenda Item 5.11
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: First Amendment to the Agreement with All City Management Services Inc.

Prepared by: Miguel Campos, Captain Dublin Police Services EXECUTIVE SUMMARY:

The City Council will consider approving an amendment to the current agreement with All City Management, Inc., to extend crossing guard services for three years, with a new expiration date of June 30, 2028, and increase the not-to-exceed compensation.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the First Amendment to Contractor Services Agreement Between the City of Dublin and All City Management Services, Inc.

FINANCIAL IMPACT:

The current agreement with All City Management, Inc., includes a not-to-exceed compensation of $800,000 (about $400,000 per year). The cost to fund crossing guard services over the three-year agreement extension is estimated at an additional $1.4 million, including a 10% contingency, as shown in the table below. This allows for up to 18 crossing guard locations, as well as summer school coverage at one school site, for a total of 13,568 crossing guard hours for the school year.

As directed by the City Council at the June 3, 2025 meeting, the City will fund 14 crossing guards beginning in Fiscal Year 2025-26, an increase of three over the prior year. Dublin Unified School District will reimburse the City for four crossing guards (3,384 hours). 500

Estimated
Cost
$
Change
%
Change
City
Share
DUSD
Share
FY 2025-26 $418,844 $14,789 3.7% $314,380 $104,464
FY 2026-27 $435,261 $16,417 3.9% $326,723 $108,538
FY 2027-28 $453,307 $18,045 4.1% $340,247 $113,059
Subtotal $1,307,412 $981,351 $326,062
10% contingency $130,741 $98,135 $32,606
Total $1,438,154 $1,079,486 $358,668
With this amendment, the not-to-exceed compensation over the five years of the contract would be $2,238,154. Sufficient funding is included in the Fiscal Year 2025-26 Proposed Budget for the first year of these services. Funding for future years services will be included in the Fiscal Years 2026-27 and 2027-28 budget processes.

DESCRIPTION:

All City Management Services, Inc. (ACMS) provides a variety of traffic and safety related services including crossing guards, parking enforcement, and traffic control to public agencies.

ACMS is headquartered in Los Angeles and serves numerous cities in northern and southern California. In recent years, ACMS’s presence in northern California has grown to match the demand of cities.

The City of Dublin has contracted with ACMS since July 1, 1995. The current agreement is effective as of July 1, 2023 and is set to expire on June 30, 2025. The City of Dublin is currently assigned one Area Supervisor and one Field Supervisor who monitor the activities of crossing guards. ACMS services include the direct provision of crossing guards along with administrative support for the program including personnel recruitment, training, supervision, and payroll functions.

Under the proposed base service levels, crossing guard services will be provided at 18 separate locations, for four hours per day, 180 days per year, throughout the regular school year. Seven of these locations will be staffed for five hours per day, for 35 days, to accommodate early release days. The proposed crossing guard locations are as follows:

1. Amador Elementary (E Cantara Dr / Positano Pkwy)

2. Cottonwood Creek School (Central Pkwy / Fallon Rd)

3. Cottonwood Creek School (Central Pkwy / Sunset View Dr)

4. Cottonwood Creek School (Central Pkwy / Panorama Dr)

5. Dougherty (James) Elementary (Aspen St / Central Pkwy)

6. Dublin Elementary (Shannon Ave / San Ramon Rd)

7. Dublin Elementary (Shannon Ave / Vomac Rd)

8. Dublin Elementary (Vomac Rd / Landale Ave)

9. Fallon Elementary-Middle (Antone Way / Grafton St)

10.Fallon Elementary-Middle (Gleason Dr / Tassajara Rd)

11.Fallon Elementary-Middle (Kohnen Way / Grafton St)
501

12.Fallon Elementary-Middle (Oak Bluff Ln / Newfields Ln)

13.Fallon Elementary-Middle (S Dublin Ranch Dr / Woodshire Ln)

14.Frederiksen Elementary (Amador Valley Blvd / Burton St)

15.Frederiksen Elementary (Tamarack Dr / Burton St)

16.Kolb Elementary (Palermo Way / Lockhart St)

17.Murray Elementary (Bonniewood Ln / Davona Ln)

18.Dublin High School (Brighton Dr / Callan St)
Additionally, during the summer school session, crossing guard coverage is provided at one location, four hours daily, covering approximately 26 school days. The proposed location varies depending on where the summer school session is being held.

Contracting crossing guard services through ACMS continues to be the most cost effective and efficient method to provide these services. The ability for ACMS to utilize a well-established program with a sufficient pool of qualified personnel benefits the community. In addition, all individuals assigned to the City of Dublin are trained and supervised by ACMS. Staff believe that ACMS continues to execute the terms of the agreement sufficiently and therefore recommends that the City Council adopt the proposed resolution amending the agreement with All City Management Services, Inc. through June 30, 2028.

STRATEGIC PLAN INITIATIVE:

Strategy 2: Public Safety
Objective B: Continue to invest in public safety technology and programs that advance proactive, community policing and protect citizens and law enforcement.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Approving the First Amendment to Contractor Services Agreement Between the City of Dublin and All City Management Services, Inc.
2) Exhibit A to the Resolution – First Amendment to Contractor Services Agreement Between the City of Dublin and All City Management Services, Inc. 502
Attachment 1
Reso. No. XX-25, Item X.X, Adopted 06/17/2025 Page 1 of 1 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING THE FIRST AMENDMENT TO CONTRACTOR SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND ALL CITY MANAGEMENT SERVICES, INC.

WHEREAS, the City of Dublin uses adult crossing guards to ensure the safety of schoolchildren crossing streets; and
WHEREAS, the City of Dublin entered into a Contractor Services Agreement with All City Management Services, Inc. on July 1, 2023, with an expiration of June 30, 2025, and not-toexceed compensation amount of $800,000; and WHEREAS, the City of Dublin wishes to extend the current contract with All City Management Services, Inc. to provide crossing guard services for an additional three years, with an expiration of June 30, 2028 and a not-to-exceed compensation amount of $2,238,153.73.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Amendment to the agreement, attached hereto as Exhibit A, with All City Management Services, Inc. for the provision of crossing guard services within the City of Dublin, in an amount not to exceed $2,238,153.73.

BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to execute the amendment to the agreement, attached hereto as Exhibit A, and make any necessary, nonsubstantive changes to carry out the intent of this Resolution.

PASSED, APPROVED AND ADOPTED this 17th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
503

FIRST AMENDMENT TO CONTRACTOR SERVICES AGREEMENT BETWEEN THE CITY

OF DUBLIN AND
ALL CITY MANAGEMENT SERVICES, INC.

WHEREAS, on July 1, 2023, the City of Dublin (hereinafter referred to as "CITY") and All City Management Services, Inc. (hereinafter referred to as "CONTRACTOR ") entered into a Contractor Services Agreement for Crossing Guard Services (hereinafter referred to as the “AGREEMENT”); and
WHEREAS, the existing AGREEMENT expires on June 30, 2025; and WHEREAS, the CITY and CONTRACTOR now wish to amend the
AGREEMENT to extend the term through June 30, 2028 by modifying section 1.1 of the AGREEMENT, and to increase the not to exceed compensation amount to $2,238,153.73, including a 10% contingency for the extension amount, by modifying Section 2 of the AGREEMENT.

NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 1.1 shall be rescinded in its entirety and replaced with the following:

Term of Services. The term of this AGREEMENT shall begin on the Effective Date and shall end on June 30, 2028, and Contractor shall complete the work described in Exhibit A on or before that date, unless the term of the AGREEMENT is otherwise terminated or extended, as provided for in Section 8. The time provided to the Contractor to complete the services required by this AGREEMENT shall not affect the City’s right to terminate the AGREEMENT, as referenced in Section 8. Notwithstanding the foregoing this AGREEMENT may be extended on a month-to-month basis for up to 6 months upon the written consent of the Contractor and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Contractor for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the AGREEMENT as provided for in Section 8.
2) Section 2. COMPENSATION, the first paragraph shall be rescinded in its entirety and replaced with the following:

COMPENSATION. City hereby agrees to pay Contractor as per the compensation schedule in Exhibit B, notwithstanding any contrary indications that may be contained in Contractor’s proposal, for services to be performed and reimbursable costs incurred under this AGREEMENT for a not to exceed amount of $2,238,153.73, including a 10% contingency for the extension amount. In the event of a conflict regarding the amount of compensation between this AGREEMENT and Consultant’s proposal, the AGREEMENT shall prevail. City shall pay Contractor for services rendered pursuant to this AGREEMENT at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Contractor for services 














 
Attachement 2
Exhibit A to Resolution
504

rendered pursuant to this AGREEMENT. Contractor shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate services performed by more than one person. 3) Except to the extent inconsistent with this First Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 4) All requisite insurance policies to be maintained by the CONTRACTOR pursuant to the AGREEMENT, as may have been amended from time to time, shall include coverage for the amended term, as described above.
5) The individuals executing this Amendment and the instruments referenced in it on behalf of CONTRACTOR each represent and warrant that they have the legal power, right and actual authority to bind CONTRACTOR to the terms and conditions of this Amendment.

SIGNATURES ON THE FOLLOWING PAGE















 
Attachement 2
Exhibit A to Resolution
505

IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed as of the date of the City Manager’s signature below.

CITY OF DUBLIN ALL CITY MANAGEMENT SERVICES, INC
By: _____________________________ By: _____________________________ Colleen Tribby, City Manager Demetra Farwell, Corporate Secretary Dated:

ATTEST:

By: _____
Marsha Moore, City Clerk
APPROVED AS TO FORM:

By: _____________________________
City Attorney















 
Attachement 2
Exhibit A to Resolution
506

EXHIBIT A

SCOPE OF SERVICES

1. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard. The Contractor is an independent Contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City.

2. The City shall determine the locations where Crossing Guards shall be furnished by the Contractor. The Contractor shall provide at each designated location personnel properly trained as herein specified for the performance of duties as a Crossing Guard. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with the terms of this agreement.

3. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement.

4. In the performance of its duties the Contractor and all employees of the Contractor shall conduct themselves in accordance with the conditions of this agreement and all applicable laws of the state in which services are to be performed.

5. Persons provided by the Contractor as Crossing Guards shall be trained in all applicable laws of the state in which services are to be performed pertaining to general pedestrian safety in school crossing areas.

6. Crossing Guard Services shall be provided by the Contractor at the designated locations on all days in which school is in session in the area under the City’s jurisdiction.

The Contractor also agrees to maintain communication with the designated schools to maintain proper scheduling.

7. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand held Stop signs and any other safety equipment which may be necessary.















 
Attachement 2
Exhibit A to Resolution
507

EXHIBIT B
Compensation Schedule
All City Management Services
Client Worksheet 2025-2026
Department:

Billing Rate for 2025-2026: $30.87
KEY:

Traditional Calendar:

For sites with no regularly scheduled early release days, use 180 regular days Client Worksheet 2026-2027
Department:

Billing Rate for 2026-2027: $32.08
KEY:

Traditional Calendar:

For sites with no regularly scheduled early release days, use 180 regular days Client Worksheet 2027-2028
Department:

Billing Rate for 2027-2028: $33.41
KEY:

Traditional Calendar:

For sites with no regularly scheduled early release days, use 180 regular days City of Dublin
6361 Clark Avenue
Dublin, CA 94568
City of Dublin
6361 Clark Avenue
Dublin, CA 94568
City of Dublin
6361 Clark Avenue
Dublin, CA 94568















 
Attachement 2
Exhibit A to Resolution
508

STAFF REPORT

CITY COUNCIL

Agenda Item 5.12
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Agreement with Casey Printing for Printing and Bulk Mail Preparation Services
Prepared by: Jacqui Hatzikokolakis, Graphic Design & Communications Coordinator
EXECUTIVE SUMMARY:

The City Council will consider approving a two-year agreement with Casey Printing for the printing and distribution of the City’s newsletters and activity guides.

STAFF RECOMMENDATION:

Adopt the Resolution Approving an Agreement with Casey Printing for Printing and Bulk Mail Preparation Services.

FINANCIAL IMPACT:

The two-year agreement provides a not-to-exceed compensation of $158,738. Funding for the first year of services is included in the Fiscal Year 2025-26 Proposed Budget and funding for the remainder will be included in the Fiscal Year 2026-27 budget request.

DESCRIPTION:

The City currently contracts with a commercial printing services vendor to support the printing and distribution of the Activity Guides, the City Report, and Annual Report newsletters.

Historically, the City has utilized Wesco Graphics, Inc. for these services. However, in recent years, the City has experienced recurring issues with this vendor, including extended delivery delays—at times up to several weeks—and inconsistent quality of the finished products. These service deficiencies have impacted the timely distribution of important community materials.

With the expiration of Wesco Graphics, Inc.’s two-year contract and the need to establish a new agreement for commercial printing services, Staff issued a Request for Proposals (RFP) in April (Attachment 3), receiving responses from seven vendors. Proposals were evaluated based on experience with projects of similar scope and complexity, quality of work, client 509

satisfaction, and cost.

Although Wesco Graphics, Inc. submitted the lowest bid, their recent performance history and service challenges were significant considerations in the evaluation process. As a result, Staff recommends awarding the contract to the second lowest bidder - Casey Printing, whose proposal demonstrated experience and reliability, consistently high-quality print production, and competitive pricing. Staff believes this recommendation will better support the City’s operational needs and public service standards.

Environmental stewardship is a priority for Casey Printing. In 2008, they became the first business in South Monterey County to receive certification through the Monterey Bay Area Green Business Program. Of all the paper used in their facility, 74% contains recycled content.

Furthermore, if hired by the City, they plan to use paper for the City’s publications that contains 10% post-consumer waste. All paper waste generated during production is either upcycled or recycled, and the company uses a variety of vegetable- and nut oil-based inks. In addition, sustainability practices within their facility save more than 130,000 kWh of energy per year.

The proposal from Casey Printing is not to exceed $158,738 for a two-year term ending June 30, 2027. Per Chapter 2.36 of the Dublin Municipal Code, City Council approval is required for procurement of goods and services in excess of $45,000 (DMC 2.36.090). As such, Staff is recommending City Council approval to utilize the services of Casey Printing.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Approving an Agreement with Casey Printing for Printing and Bulk Mail Preparation Services
2) Exhibit A to the Resolution – Contractor Services Agreement Between the City of Dublin and Casey Printing
3) 2025 Printing Services RFP
510
Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 2 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

APPROVING AN AGREEMENT WITH CASEY PRINTING

FOR PRINTING AND BULK MAIL PREPARATION SERVICES
WHEREAS, the City of Dublin requires commercial printing services for its Activity Guides, City Reports, and Annual Report; and
WHEREAS, Staff conducted a Request for Proposals for such services and received seven proposals; and
WHEREAS, Wesco Graphics, Inc. was the lowest bidder, and while the City had contracted with Wesco Graphics, Inc. for provision of printing and distribution over the last eight years, recently the City has experienced extended delivery delays and inconsistent print quality; and WHEREAS, Casey Printing is the second-lowest bidder and proposed a two-year service term for a not-to-exceed amount of $158,738 for printing services, which includes distribution.

Casey Printing is committed to sustainability, using recycled paper and environmentally friendly inks; and
WHEREAS, Section 2.36.090 of the Dublin Municipal Code requires City Council approval of supplies, equipment, and services with a cost greater than or equal to forty-five thousand dollars ($45,000).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Agreement with Casey Printing, attached hereto as Exhibit A.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement and make any necessary, non-substantive changes to Exhibit A to carry out the intent of this Resolution.
{Signatures on the following page}
511
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 17th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
512
Contractor Services Agreement between July 1, 2025
City of Dublin and Casey Printing Page 1 of 17

CONTRACTOR SERVICES AGREEMENT BETWEEN

THE CITY OF DUBLIN AND

CASEY PRINTING
THIS AGREEMENT for printing and bulk mail preparation services is made by and between the City of Dublin (“City”) and Casey Printing (“Contractor”) (together sometimes referred to as the “Parties”) as of July 1, 2025 (the “Effective Date”).

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2027, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section

8. The time provided to Contractor to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Contractor and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Contractor for the provision of the services described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the Agreement as provided for in Section 8.

1.2 Standard of Performance. Contractor shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Contractor is engaged.

1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Contractor’s obligations hereunder.

Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed $158,738, notwithstanding any contrary indications that may be contained in Attachment 2
Exhibit A to the Resolution
513
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Contractor’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the amount of compensation between this Agreement and Consultant’s proposal, the Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Contractor for services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate services performed by more than one person.

Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is based upon Contractor’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:
 Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
 The beginning and ending dates of the billing period;  A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
 The Contractor’s signature;
 Contractor shall give separate notice to the City when the total number of hours worked by Contractor and any individual employee, agent, or subcontractor of Contractor reaches or exceeds 800 hours within a 12- month period under this Agreement and any other agreement between Contractor and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Contractor and City, if applicable.
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2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Contractor.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Contractor in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Contractor submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A.

2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A. Expenses not listed in Exhibit A are not chargeable to City.

Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Contractor terminates this Agreement pursuant to Section 8, the City shall compensate the Contractor for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Contractor shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Contractor is not authorized to perform any services or incur any costs whatsoever under the terms of 515
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this Agreement until receipt of authorization from the Contract Administrator.

2.10 Liquidated Damages. Failure of Contractor to respond to problems referred to it by City within the time limits established in Subsection 1.2 of this Agreement shall result in liquidated damages as set forth in Exhibit A.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Contractor only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. Contractor shall make a written request to City to use facilities or equipment not otherwise listed herein.

3.1 Safety Requirements. In accordance with generally accepted construction practices and state law, Contractor shall be solely and completely responsible for conditions on the jobsite, including safety of all persons and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours.

Contractor shall take all necessary precautions and provide all necessary safeguards to prevent personal injury and property damage. Contractor shall provide protection for all persons including, but not limited to, its employees and employees of its subcontractors; members of the public; and employees, agents, and representatives of the City and regulatory agencies that may be on or about the work.

The services of the City in conducting review and inspection of Contractor's performance is not intended to include review of the adequacy of Contractor's work methods, equipment, bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite.

All work and materials shall be in strict accordance with all applicable state, city, county, and federal rules, regulations and codes, with specific attention to the United States Department of Labor Occupational Health and Safety Administration (OSHA) requirements. Contractor shall be solely responsible for compliance with all city, county, and state explosive transport, storage, and blasting requirements and for any damages caused by such operations.

Contractor is hereby informed that work on City property could be hazardous. Contractor shall carefully instruct all personnel working on City property that all conditions of the property are potentially hazardous work areas as to potential dangers and shall provide such necessary safety equipment and instructions as are necessary to prevent injury to 516
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personnel and damage to property. Special care shall be exercised relative to work underground.

In addition to complying with all other safety regulations, Contractor shall abide by any and all other City requirements contained in any specifications, special conditions or manuals, which shall be made available by City upon request.

Contractor shall provide and maintain all necessary safety equipment such as fences, barriers, signs, lights, walkways, guards, and fire prevention and fire-fighting equipment and shall take such other action as is required to fulfill its obligations under this section. It is the intent of the City to provide a safe working environment under normal conditions.

CONTRACTOR IS ADVISED THAT CITY’S OPERATIONS AND

PROPERTY ARE INHERENTLY HAZARDOUS BECAUSE OF

CONDITIONS SUCH AS CONFINED SPACES, POTENTIALLY

EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE TO
PATHOGENS.

Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition at all times. If required by the City, toilets shall be furnished by Contractor where needed for use of its employees and their use shall be strictly enforced. Contractor shall not use the City's existing sanitary facilities, unless previously authorized by the City.

Contractor shall keep adequate first aid facilities and supplies available and instruction in first aid for its employees shall be given.

City reserves the right to require that Contractor bring onto the project or engage the services of a licensed safety engineer at any time during the term of this Agreement. If Contractor does not have a licensed safety engineer on staff, then City may require that Contractor engage a subcontractor or subconsultant as the project’s safety engineer.

Contractor shall bear all costs in connection with meeting the requirements of this section.

Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be 517
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included in the Contractor's bid. Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation.

4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Contractor may rely on a selfinsurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents, and subcontractors.

4.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall submit the following:
a. Certificate of Workers’ Compensation Insurance in the amounts specified in the section; and
b. Waiver of Subrogation Endorsement as required by the section.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $2,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $2,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the 518
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general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non-owned automobiles.

4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis.

Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor.
c. Contractor hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Contractor agrees to obtain any
endorsements that may be necessary to affect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall submit the following:
519
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a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section.

4.3 All Policies Requirements.

4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement, Contractor shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Contractor by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Contractor beginning work, it shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.

4.3.3 Deductibles and Self-Insured Retentions. Contractor shall disclose to and obtain the written approval of City for the selfinsured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.3.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City.
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4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor’s breach:
 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
 Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or
 Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES.

Contractor shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Contractor’s performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.

The Contractor’s obligation to defend and indemnify shall not be excused because of the Contractor’s inability to evaluate Liability or because the Contractor evaluates Liability and determines that the Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If the Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Contractor under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the tender of defense, whichever occurs first.
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Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONTRACTOR.

6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor further acknowledges that Contractor performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Contractor performs for the City, and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.
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7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Contractor represents and warrants to City that Contractor and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions.

In addition to the foregoing, Contractor and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement.

Contractor shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Contractor.
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Contractor may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Contractor shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a determination of Contractor’s unique personal competence, experience, and specialized personal knowledge.

Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Contractor. Contractor may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator.

Contractor shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement.

8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;
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8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement;

8.6.3 Retain a different contractor to complete the work described in Exhibit A not finished by Contractor; or

8.6.4 Charge Contractor the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Contractor’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Contractor prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Contractor hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Contractor agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.

9.2 Contractor’s Books and Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.
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Section 10. MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Contractor shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.

Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City.

If Contractor was an employee, agent, appointee, or official of the City in the previous 12 months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands 526
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that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to the Contractor.

Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.

10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.8 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.9 Notices. Any written notice to Contractor shall be sent to:

Casey Printing
Attn: Todd Hermosillo
398 East San Antonio Drive
King City, CA 93930
Any written notice to City shall be sent to:

City of Dublin
Attn: Jacqui Hatzikokolakis
100 Civic Plaza
Dublin, CA 94568

10.10 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services & Compensation Schedule/Reimbursable Expenses

10.11 Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts delivered and/or signatures executed by City-approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance with applicable federal and California law. Either Party may 527
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revoke its agreement to use electronic signatures at any time by giving notice to the other Party.

10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Contractor’s signature below Contractor certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable.

SIGNATURES ON FOLLOWING PAGE
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The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN CASEY PRINTING
Colleen Tribby, City Manager Greg Rust, General Manager Attest:

Marsha Moore, City Clerk
Approved as to Form:

City Attorney
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EXHIBIT A

SCOPE OF SERVICES

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES

SCOPE OF SERVICES
Printing, mailing (preparation and delivery, not including postage), and delivery of the next six (6) issues of Dublin’s Activity Guide, two (2) issues each of the Annual Report, and City Report, and three (3) issues of the Dublin Arts Center booklet. Postscript CMYK files will be provided nine (9) business days ahead of the delivery dates noted below.

1. 2025-26 Fall/Winter Activity Guide
64 pages + 4-page cover*
25,000 copies
2025 Annual Report (inserted):
12 pages*
25,000 copies
Delivered to the Post Office on Tuesday, August 12, 2025, by 5:00 p.m. *page counts may vary but will be confirmed within 3 weeks of print date

2. 2026 Spring Activity Guide
64 pages + 4-page cover*
25,000 copies
2026 Spring Dublin Arts Center booklet (inserted):
12 pages*
25,000 copies
Delivered to the Post Office on Tuesday, January 13, 2026, by 5:00 p.m. *page counts may vary but will be confirmed within 3 weeks of print date

3. 2026 Summer Activity Guide
88 pages + 4-page cover*
25,000 copies
2026 Summer Dublin Arts Center booklet (inserted):
12 pages*
25,000 copies
Delivered to the Post Office on Tuesday, February 17, 2026, by 5:00 p.m. *page counts may vary but will be confirmed within 3 weeks of print date 530
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4. 2025-26 City Report
12 pages*
25,000 copies
Delivered to the Post Office on Tuesday, March 3, 2026, by 5:00 p.m. *page counts may vary but will be confirmed within 3 weeks of print date

5. 2026-27 Fall/Winter Activity Guide
64 pages + 4-page cover*
25,000 copies
2026 Annual Report (inserted):
12 pages*
25,000 copies
2026-27 Fall/Winter Dublin Arts Center booklet (inserted):
12 pages*
25,000 copies
Delivered to the Post Office on Tuesday, August 11, 2026, by 5:00 p.m. (estimated date, to be confirmed April 2026)
*page counts may vary but will be confirmed within 3 weeks of print date

6. 2027 Spring Activity Guide
64 pages + 4-page cover*
25,000 copies
Delivered to the Post Office on Tuesday, January 12, 2027, by 5:00 p.m. (estimated date, to be confirmed April 2026)
*page counts may vary but will be confirmed within 3 weeks of print date

7. 2027 Summer Activity Guide
88 pages + 4-page cover*
25,000 copies
Delivered to the Post Office on Tuesday, February 16, 2027, by 5:00 p.m. (estimated date, to be confirmed April 2026)
*page counts may vary but will be confirmed within 3 weeks of print date

8. 2026-27 City Report
12 pages*
25,000 copies
Delivered to the Post Office on Tuesday, March 2, 2027, by 5:00 p.m. (estimated date, to be confirmed April 2026)
*page counts may vary but will be confirmed within 3 weeks of print date 531
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City of Dublin and Casey Printing Exhibit A – Page 3 of 6 Activity Guide Specifications
Finished size: 8.25” w x 10.5” h
Inside pages: 40# 80 brite; full bleeds; 4/4 full color Cover: 80# satin coated text; full bleeds; 4/4 full color Binding: Stitch and trim
Other: No unders or overs
Artwork: PDF (postscript CMYK files) provided; hardcopy proof required Mailing & Delivery:

To be verified at Pleasanton, CA Post Office, and delivered to San Ramon, CA Post Office, ready for bulk rate delivery (carrier route presort) to each residential address in Dublin; remaining Guides to be boxed and delivered to 100 Civic Plaza, Dublin.

Annual Report & Dublin Arts Center Booklet Specifications Finished size: 8” w x 10.25” h
All pages: 80# velvet book; full bleeds; 4/4 full color Binding: Stitch and trim
Other: No unders or overs
Artwork: PDF (postscript CMYK files) provided; hardcopy proof required Mailing & Delivery:
• Annual Report to be inserted (blown) into both Fall/Winter Activity Guides; • Dublin Arts Center Booklet to be inserted (blown) into the 2026 Spring Activity Guide, the 2026 Summer Activity Guide, and the 2026-27 Fall/Winter Activity Guide;
• All extras to be boxed and delivered to 100 Civic Plaza, Dublin.

City Report Specifications
Finished size: 8” w x 10.25” h
All pages: 80# velvet book; full bleeds; 4/4 full color Binding: Stitch and trim
Other: No unders or overs
Artwork: PDF (postscript CMYK files) provided; hardcopy proof required Mailing & Delivery: To be verified at Pleasanton, CA Post Office, and delivered to San Ramon, CA Post Office, ready for bulk rate delivery (carrier route presort) to each residential address in Dublin; remaining extras to be boxed and delivered to 100 Civic Plaza, Dublin.
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COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
$12,273 – 2025-26 Fall/Winter Activity Guide, 64 pages + 4-page cover, 25,000 copies*
$9,761 – 2025 Annual Report (inserted), 12 pages, 25,000 copies* Contingent on delivery to the San Ramon, CA Post Office on Tuesday, August 12, 2025, by 5:00 p.m.

If received after Wednesday, August 13, 2025, a 5% discount will be applied to the invoice.

If received after Tuesday, August 19, 2025, a 15% discount will be applied to the invoice.

If received after Tuesday, August 26, 2025, a discussion regarding the potential termination of this agreement will be initiated.
$12,273 – 2026 Spring Activity Guide, 64 pages + 4-page cover, 25,000 copies* $9,761 – 2026 Spring Dublin Arts Center booklet (inserted), 12 pages, 25,000 copies*
Contingent on delivery to the San Ramon, CA Post Office on Tuesday, January 13, 2026, by 5:00 p.m.

If received after Wednesday, January 14, 2026, a 5% discount will be applied to the invoice.

If received after Tuesday, January 20, 2026, a 15% discount will be applied to the invoice.

If received after Tuesday, January 27, 2026, a discussion regarding the potential termination of this agreement will be initiated.
$15,440 – 2026 Summer Activity Guide, 88 pages + 4-page cover, 25,000 copies* $9,761 – 2026 Summer Dublin Arts Center booklet (inserted), 12 pages, 25,000 copies*
Contingent on delivery to the San Ramon, CA Post Office on Tuesday, February 17, 2026, by 5:00 p.m.

If received after Wednesday, February 18, 2026, a 5% discount will be applied to the invoice.

If received after Tuesday, February 24, 2026, a 15% discount will be applied to the invoice.

If received after Tuesday, March 3, 2026, a discussion regarding the potential termination of this agreement will be initiated.
$10,451 – 2025-26 City Report, 12 pages, 25,000 copies* Contingent on delivery to the San Ramon, CA Post Office on Tuesday, March 3, 2026, by 5:00 p.m.

If received after Wednesday, March 4, 2026, a 5% discount will be applied to the invoice.

If received after Tuesday, March 10, 2026, a 15% discount will be applied to the invoice.

If received after Tuesday, March 17, 2026, a discussion regarding the potential termination of this agreement will be initiated
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City of Dublin and Casey Printing Exhibit A – Page 5 of 6 $12,273 – 2026-27 Fall/Winter Activity Guide, 64 pages + 4-page cover, 25,000 copies*
$9,761 – 2026 Annual Report (inserted), 12 pages, 25,000 copies* $9,761 – 2026-27 Fall/Winter Dublin Arts Center booklet (inserted), 12 pages, 25,000 copies*
Contingent on delivery to the San Ramon, CA Post Office on Tuesday, August 11, 2026, by 5:00 p.m. (est. date, to be confirmed April 2026) If received after Wednesday, August 12, 2026, a 5% discount will be applied to the invoice.

If received after Tuesday, August 18, 2026, a 15% discount will be applied to the invoice.

If received after Tuesday, August 25, 2026, a discussion regarding the potential termination of this agreement will be initiated.
$12,273 – 2027 Spring Activity Guide, 64 pages + 4-page cover, 25,000 copies* Contingent on delivery to the San Ramon, CA Post Office on Tuesday, January 12, 2027, by 5:00 p.m. (est. date, to be confirmed April 2026) If received after Wednesday, January 13, 2027, a 5% discount will be applied to the invoice.

If received after Tuesday, January 19, 2027, a 15% discount will be applied to the invoice.

If received after Tuesday, January 26, 2027, a discussion regarding the potential termination of this agreement will be initiated.
$15,440 – 2027 Summer Activity Guide, 88 pages + 4-page cover, 25,000 copies* Contingent on delivery to the San Ramon, CA Post Office on Tuesday, February 16, 2027, by 5:00 p.m.

If received after Wednesday, February 17, 2027, a 5% discount will be applied to the invoice.

If received after Tuesday, February 23, 2027, a 15% discount will be applied to the invoice.

If received after Tuesday, March 2, 2027, a discussion regarding the potential termination of this agreement will be initiated.
$10,451 – 2026-27 City Report, 12 pages, 25,000 copies* Contingent on delivery to the San Ramon, CA Post Office on Tuesday, March 2, 2027, by 5:00 p.m. (est. date, to be confirmed April 2026)
If received after Wednesday, March 3, 2027, a 5% discount will be applied to the invoice.

If received after Tuesday, March 9, 2027, a 15% discount will be applied to the invoice.

If received after Tuesday, March 16, 2027, a discussion regarding the potential termination of this agreement will be initiated.
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City of Dublin and Casey Printing Exhibit A – Page 6 of 6 $1,500 – Fees for inserting newsletters ($300 per issue) $7,559– 5% contingency
TOTAL: $158,738
*page counts may vary but will be confirmed within 3 weeks of print date 535

REQUEST FOR PROPOSALS
Printing and Bulk Mail Preparation Services for the City of Dublin Proposals must be received by: Wednesday, April 30, 2025, at 5:00 p.m.

Jacqui Hatzikokolakis
Graphic Design & Communications Coordinator
100 Civic Plaza
City of Dublin, CA 94568
Proposals will be evaluated on the following:
a) experience with engagement of similar scope and complexity, b) quality of the product,
c) satisfaction of previous clients,
d) cost of providing the consultant services for this project.

Attachment 3
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Request for Proposals
for Printing and Bulk Mail Preparation Services

OVERVIEW
The City of Dublin prints three Activity Guides, two Annual Reports, and two City Reports each year. With a new cultural arts facility coming online soon, a new Arts Center booklet will accompany the first three editions of the Activity Guide in this proposal. These publications require bulk mailing services as outlined below. This proposal covers two years’ worth of printing services and bulk mail prep. Please provide a quote on printing, mailing (prep, not actual postage), and delivery of the next six issues of Dublin’s Activity Guide, plus two issues each of the Annual Report, and City Report, and three issues of the Arts Center booklet. Mailing and delivery includes verifying at the Pleasanton Post Office on Black Avenue, Pleasanton, CA, and delivery to the San Ramon Post Office on Alcosta Boulevard in San Ramon, CA, ready for bulk rate delivery (carrier route presort) to each residential address in Dublin. The extra Guides/Reports/booklets are to be boxed and delivered to Dublin Civic Center, 100 Civic Plaza, Dublin on the same day.

PROJECT SPECIFICATIONS
2x Fall/Winter Activity Guide
25,000 copies
64 pages + 4 page cover
2x Spring Activity Guide
25,000 copies
64 pages + 4 page cover
2x Summer Activity Guide
25,000 copies
88 pages + 4 page cover
2x Annual Report, inserted (blown) into the Fall/Winter editions of the Activity Guide 25,000 copies
12 pages
2x City Report
25,000 copies
12 pages
3x Arts Center booklet, inserted (blown) into the 2025-26 Fall/Winter Activity Guide, 2026 Spring Activity Guide, and 2026 Summer Activity Guide
25,000 copies
12 pages
Activity Guide
Finished size: 8.25 w x 10.5 h
537
Inside pages: 40# estar 84 brite; full bleeds; 4/4 full color Cover: 80# sheet-fed satin (text weight); full bleeds; 4/4 full color Binding: Stitch and trim
Other: No unders or overs
Artwork: PDF (postscript CMYK files) provided; hardcopy proof preferred – please indicate whether or not this is available
Mailing & Delivery: To be verified at Pleasanton Post Office, and delivered to San Ramon Post Office, ready for bulk rate delivery (carrier route presort) to each residential address in Dublin; remaining Guides to be boxed and delivered to 100 Civic Plaza, Dublin.

Annual Report, City Report, Arts Center booklet
Finished size: 8 w x 10.25 h
All pages: 80# sheet-fed satin (text weight); full bleeds; 4/4 full color Binding: Stitch and trim
Other: no unders or overs
Artwork: PDF (postscript CMYK files) provided; hardcopy proof preferred Mailing & Delivery: Annual Report and Arts Center booklet to be inserted (blown) into the Activity Guide, extras to be boxed and delivered to 100 Civic Plaza, Dublin; City Report to be verified at Pleasanton Post Office, and delivered to San Ramon Post Office, ready for bulk rate delivery (carrier route presort) to each residential address in Dublin; remaining City Reports to be boxed and delivered to 100 Civic Plaza, Dublin.

CONSIDERATIONS
Please include any fees for hard copy proofs, corrections to the proof, fees for inserting the Annual Report and Arts Center booklet, as well as any additional unforeseen fees that might be incurred.

If you are unable to quote according to these exact specifications, please make a note and provide alternatives.

PROCESS AND GENERAL CONDITIONS

1. Proposers shall submit proposals either electronically via email, or hard copy via regular mail to:

Jacqui Hatzikokolakis
Graphic Design & Communications Coordinator
100 Civic Plaza
Dublin, CA 94568
[email protected]

2. The deadline for submitting the proposal is Wednesday, April 30 at 5:00 p.m. Postmarks or late submittals will not be accepted.

3. The City will not pay for any costs incurred in preparation and submission of the proposals or in anticipation of a contract. The format of submittals is at the discretion of the Proposer. 538

SCHEDULE FOR RFP PROCESS
Friday, April 11, 2025 Request for Proposals posted.

Friday, April 25, 2025 Deadline to submit questions to City of Dublin.

Wednesday, April 30, 2025 Proposals are due no later than 5:00 p.m. on April 30, 2025, at the offices of the City of Dublin, City Manager’s Office, 100 Civic Plaza, Dublin, CA 94568. Late submittals will not be accepted.

Wednesday, May 7, 2025 Proposal review and notification.

Tuesday, June 17, 2025* Contractor Services Agreement scheduled for approval by the Dublin City Council.
*tentative date, subject to change

RFP SUBMITTAL REQUIREMENTS
Please prepare and organize your proposal based on the requirements provided below.

1. Enclose a cover letter describing the firm’s interest and commitment to perform work necessary to provide consulting services. The person authorized by the firm to negotiate a contract with the City of Dublin shall sign the cover letter.

2. State the qualifications and experience of the firm. Please emphasize the specific qualifications and experience with engagements of similar scope and complexity.

3. Provide at least three references (names, email addresses, and current phone numbers) from recent work (within the previous three years), similar to the services outlined in this request for proposal.

Please include a brief description of the work performed and the role your firm performed.

4. Present proposed project budget for services requested.

5. Provide confirmation of your firm’s ability to meet the City’s Standard Contractor Services Agreement (Agreement) and insurance requirements. Exceptions to the Agreement and insurance requirements shall be specifically noted in the Proposal.

STANDARD CONTRACTOR SERVICES AGREEMENT
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It is anticipated that the services covered by the City’s Standard Contractor Services Agreement (Agreement) resulting from this solicitation will be performed on a time and materials fee basis for a specified scope of work.

The term of the agreement will begin July 1, 2025.

A sample of the Agreement, including insurance requirements, is provided as Attachment A.

If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the qualification. Exceptions will be taken into consideration in evaluating Proposals.

Otherwise, the interested firm is to state in the proposal that the Agreement and insurance requirements are acceptable.

Consideration for exceptions will not be considered if not included in the submitted proposal.

CONFLICT OF INTEREST
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.

Proposers may be requested to provide a list of clients with any potential conflicts of interest in working for the City of Dublin and a brief description of work for these clients. This list would include all potential conflicts of interest within the year prior to the release of this RFP, as well as current and future commitments to other projects.

Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional information, proposers should refer to the FPPC website at http://www.fppc.ca.gov/Form700.html.

EQUAL EMPLOYMENT OPPORTUNITY
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap, medical condition, or marital status either discriminate or permit discrimination against any employee or applicant for employment in any manner prohibited by Federal, State or local laws. In the event of Proposer noncompliance, the City of Dublin may cancel, terminate or suspend the Contract in whole or in part. Proposer may also be declared ineligible for further contracts with the City of Dublin.

Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Proposer and its sub-consultants shall post in conspicuous places, available to all employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et seq.].
540

GOVERNING LAW
This RFP summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the State of California.

INSURANCE REQUIREMENTS
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:

General Liability Insurance $1,000,000
Automobile Liability Insurance $1,000,000
Professional Liability Insurance $1,000,000
Workers’ Compensation Insurance $1,000,000

REFERENCES
Contractor must include three (3) references for which the company has provided services similar to those described in this RFP. Reference information shall include: name, address, contact, title, email address, phone number, and the term of the contract.

REVIEW AND SELECTION PROCESS
The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City Staff will evaluate proposals provided in response to this RFP. The subcommittee will use a forced ranking process. Informal interviews may be conducted by City staff, and may include more than one firm that has submitted a Proposal.

Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for award of contract services.

The City reserves the right to award a contract to the firm(s) that the City feels best meets the requirements of the RFP. The City reserves the right to reject any and all Proposals prior to execution of the Agreement, with no penalty to the City.

SELECTION OF CONSULTANT
541
Submitted Proposals will be evaluated and scored using the following criteria:
• Experience with engagement of similar scope and complexity. • Quality of the product
• Satisfaction of previous clients.
• Cost of providing the consultant services for this project. 542
ATTACHMENT A: CONTRACTOR SERVICES AGREEMENT
Removed from the RFP Packet for purposes of the June
17, 2025 Regular City Council Meeting
543

STAFF REPORT

CITY COUNCIL

Agenda Item 5.13
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Appointment of Association of Bay Area Governments Delegate for 2025 General Assembly
Prepared by: Marsha Moore, MMC, City Clerk
EXECUTIVE SUMMARY:

The City Council will consider confirming the Mayor’s Appointment of Councilmember Josey as the City’s delegate for the 2025 Association of Bay Area Governments General Assembly.

STAFF RECOMMENDATION:

Confirm the Mayor’s Appointment of Councilmember Josey as the City of Dublin elegate for the 2025 Association of Bay Area Governments General Assembly.

FINANCIAL IMPACT:

None.

DESCRIPTION:

The City Council confirmed the Mayor’s appointments to various local and regional boards, committees, and commissions on December 17, 2024 with Resolution No. 147-24.

Councilmember McCorriston is appointed as the delegate and Mayor Hu as the alternate to the Association of Bay Area Governments (ABAG) General Assembly. Due to scheduling conflicts, Councilmember McCorriston and Mayor Hu are not available for the 2025 ABAG General Assembly. Mayor Hu has appointed Councilmember Josey as the delegate for the 2025 ABAG General Assembly. No changes are being made to the appointments in Exhibit A to Resolution No. 147-24. The City Council is being asked to confirm the Mayor’s appointment of Councilmember Josey as the ABAG delegate for the 2025 General Assembly.

STRATEGIC PLAN INITIATIVE:

None.
544

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:

None.
545

STAFF REPORT

CITY COUNCIL

Agenda Item 5.14
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Adoption of an Appropriations Limit for Fiscal Year 2025-26 Prepared by: Darlynn Haas, Management Analyst II
EXECUTIVE SUMMARY:

The City Council will consider adoption of the annual Appropriations Limit in accordance with state law. The City of Dublin’s Limit for Fiscal Year 2025-26 is $527,518,172, which exceeds the City’s related appropriations by $424,819,201.

STAFF RECOMMENDATION:

Adopt the Resolution Adopting an Appropriations Limit for Fiscal Year 2025-26.

FINANCIAL IMPACT:

None.

DESCRIPTION:

Background
Each year, the City Council is required by state law to adopt an Appropriations Limit, also known as the Gann Limit, in conjunction with the annual budget process. The Appropriations Limit caps state and local government spending on tax-funded services at a base level, which was set with the 1978-79 fiscal year and is adjusted each year for population growth and inflation.

The Limit’s restriction applies to appropriating monies categorized as “Proceeds of Taxes.” The Limit is carried forward each year and is subject to an adjustment in accordance with a specified formula that includes the following factors (the City has the discretion to choose one factor from each number below):

1. Change in the City population or change in Alameda County population.

2. Change in State per capita personal income or change in the “Non-residential New Construction.”
546

Fiscal Year 2025-26 Proposed Appropriations Limit
Staff has prepared the calculations necessary to adopt the Limit for Fiscal Year 2025-26 in accordance with State law and with the Uniform Guidelines of the League of California Cities.

The discretionary factors selected in calculating the 2025-26 Limit are: (1) Change in City population; and (2) Change in State per capita income.

The first discretionary factor relates to population change. Agencies may choose either the change in city population or county population. For Fiscal Year 2025-26, the City of Dublin experienced a population increase of 2.17%, compared to a smaller increase of 0.31% in Alameda County (as reported in the California Department of Finance’s Price and Population Information). Since the City’s population growth is higher, it was selected as the adjustment factor.

The second discretionary factor relates to State per capita personal income or local assessed valuation of “Non-residential New Construction.” According to the California Department of Finance, the per capita personal income increased by 6.44%. In contrast, data from the Alameda County Assessor showed a 0.12% increase attributable to Non-residential New Construction in Fiscal Year 2024-25. Since the per capita personal income growth rate was higher, it was selected as the second adjustment factor.

Based on the selected adjustment factors, the Appropriations Limit for Fiscal Year 2025-26 has been calculated at $527,518,172. This reflects an applied adjustment factor of 1.0875 to the prior year’s Limit. The Proposed Fiscal Year 2025-26 Budget includes $102,698,971 in appropriations subject to the Limit, categorized as “Proceeds of Taxes.” As a result, the appropriations remain below the allowed Limit, with a margin of $424,819,201.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

A Public Notice was posted on June 2, 2025, stating that the factors used in calculating the Appropriations Limit were available for public review. The notice was also displayed on the City website and the information is contained in the Proposed Budget for Fiscal Year 2025-26. The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Adopting an Appropriations Limit for Fiscal Year 2025-26 2) Exhibit A to the Resolution – Calculation of Fiscal Year 2025-26 Appropriations Limit 547
Attachment I
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 2 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN
ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-26 WHEREAS, State law requires that an Appropriations Limit be adopted by the City Council in conjunction with the Annual Budget process; and
WHEREAS, Article XII B of the California Constitution places certain restrictions on appropriations made by cities; and
WHEREAS, the restrictions are applicable to appropriations, which meet the definition of a “Proceeds of Taxes”; and
WHEREAS, the law allows the option to select discretionary factors to be used in the calculation of the Appropriations Limit; and
WHEREAS, one of the discretionary factors the City must select between is: (A) the change in City population, or (B) Countywide population. The City has selected the change in City population; and
WHEREAS, for the second discretionary factor, the City must select between: (1) the change in the State per capita income, or (2) the change in the assessed valuation of local nonresidential New construction. The City has selected the change in the State per capita income; and
WHEREAS, the calculation of the Appropriations Limit for Fiscal Year 2025-26 is described in Exhibit A, attached hereto and by reference made a part hereof.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt the Fiscal Year 2025-26 City of Dublin Appropriations Limit as $527,518,172.

BE IT FURTHER RESOLVED that the limit has been calculated in accordance with State law as is shown in Exhibit A, attached hereto.
{Signatures on the following page}
548
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 17th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
549
Attachment 2
Exhibit A to the Resolution

EXHIBIT A
CALCULATION OF FISCAL YEAR 2025-26 APPROPRIATIONS LIMIT (Based on Fiscal Year 2024-25 Limit)
A. Selection of Optional Factors

1. Change in population – City vs. County.

Factors 1/1/2025 1/1/2024 % Increase
a. City of Dublin 74,031 72,462 2.17%
b. County of Alameda 1,660,751 1,655,644 0.31%
The City selected Factor 1a. City of Dublin population change 2.17%

2. Change in State per capita personal income vs. City non-residential building construction.

Factors % Change
a. Change in State per capita personal income 6.44%
b. Change in non-residential assessed valuation 0.12%
The City selected Factor 2a. Change in State per capita personal income 6.44%.

B. Fiscal Year 2025-26 Growth Adjustment Factor
Calculation of factor for Fiscal Year 2025-26: X*Y = 1.0217*1.0644 = 1.0875 X = Selected Factor #1a + 100 = 2.17+100 = 1.0217
100 100
Y = Selected Factor #2a + 100 = 6.44+100 = 1.0644
100 100
C. Calculation of Appropriations Limit
Fiscal Year 2024-25 Appropriations Limit $485,074,181
Fiscal Year 2025-26 Adjustment Factor x 1.0875
Fiscal Year 2025-26 Appropriations Limit $527,518,172

550

STAFF REPORT

CITY COUNCIL

Agenda Item 5.15
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Payment Issuance Report and Electronic Funds Transfer Prepared by: Gloria Tai, Senior Finance Technician
EXECUTIVE SUMMARY:

The City Council will receive a listing of payments issued from May 1, 2025 – May 31, 2025, totaling $22,110,296.26.

STAFF RECOMMENDATION:

Receive the report.

FINANCIAL IMPACT:

Summary of Payments Issued
Report Period: May 1, 2025 – May 31, 2025
Total Number of Payments: 350
Total Amount of Payments: $22,110,296.26
DESCRIPTION:

The Payment Issuance Report (Attachment 1) provides a listing of all payments for the period beginning May 1, 2025, through May 31, 2025. This report is provided in accordance with the City Payments Policy adopted November 15, 2011 by Resolution No.189-11. The listing of payments has been reviewed in accordance with the policies for processing payments and expenditures.

The City’s practice of reporting payments to the City Council after the payments have been made is in compliance with California Government Code Sections 37208 (b) and (c), which allow for an agency to make payments without first being audited by the legislative body, as long as such payments are: 1) conforming to a budget approved by ordinance or resolution of the legislative body; and 2) presented to the legislative body for ratification and approval in the form of an audited comprehensive annual financial report. 551

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Payment Issuance Report for May 2025
552
Date Issued
5/1/2025
5/2/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/5/2025
5/6/2025
5/8/2025
5/8/2025
5/8/2025
5/8/2025
5/9/2025
5/9/2025
5/9/2025
5/9/2025
5/9/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
UNUM LIFE INS CO OF AMERICA LIFE AND AD&D PREMIUM - APRIL 2025 12,335.52 Payments Issued 5/1/2025 Total: 12,335.52
City of Dublin
Payment Issuance Report
Print Date: 6/2/2025
Payments Dated 5/1/2025 through 5/31/2025

Payee Description Amount
AKSHAY ARORA ARORA TENNIS & FITNESS ACADEMY REC CLASS INSTRUCTOR 429.10 Payments Issued 5/2/2025 Total: 8,088.75
CALPERS 2025 REPLACEMENT BENEFIT CONTRIBUTION 8,088.75
BLAISDELL'S BUSINESS PRODUCTS OFFICE SUPPLIES APR 2025 1,541.76 BIG O'TIRES #7 POLICE VEHICLE MAINTENANCE & REPAIRS 1,316.09 ALAMEDA COUNTY FIRE DEPARTMENT FIRE SERVICES MAR 2025 1,527,956.00 BEST VERSION MEDIA, LLC MARKETING - EAST DUBLIN LIVING PRINT AD JUN 2025 408.30 DC ELECTRIC GROUP INC. TRAFFIC SIGNAL INVENTORY MAR 2025 10,500.00 DELTA DENTAL OF CALIFORNIA DELTA DENTAL PREMIUM - APR 2025 14,176.43 CINTAS CORPORATION NO.2 FIRST AID RESTOCK - APR 2025 102.97 CHRISTINE PETIT REC CLASS INSTRUCTOR 378.00
DEPT OF INDUSTRIAL RELATIONS OSHA FEES FOR WAVE INSPECTIONS 4,800.00 GTL LEASING, LLC HYDROGEN FUEL CELL LEASE AND REFUELLING SERVICES 7,375.00 EAST BAY POOL SERVICE, INC. POOL MAINTENANCE 1,234.80
ENTERPRISE RENT A CAR EAN SERVICES, LLC RENTAL CARS FOR DPS SIU - MAR 2025 2,410.27 DUBLIN CHEVROLET TWO 2025 CHEVROLET TAHOES 114,787.42
KIMLEY-HORN AND ASSOC. INC. DOWNTOWN PUBLIC ART PRE-DESIGN MAR 2025 830.00 KIMLEY-HORN AND ASSOC. INC. DOWNTOWN PUBLIC ART PRE-DESIGN DEC 2024 1,210.00 IRON MOUNTAIN POLICE RECORDS STORAGE 1,776.03
KIMLEY-HORN AND ASSOC. INC. STAFF AUGMENTATION MAR 2025 377.00 HDL COREN & CONE PROPERTY TAX CONSULTING SVCS APR-JUN 2025 2,063.86 HEALTHEQUITY, INC. HEALTHCARE (3/2025) AND COMMUTER (4/2025) BENEFIT 659.00 NICHOLS CONSULTING ENGINEERS, CHTD ANNUAL STREET RESURFACE DESIGN SERVICES MAR 2025 74,968.27 NOVANI, LLC. TRAFFIC OPERATING CENTER MAINT APR-JUN 2025 3,000.00 M-GROUP PLANNING SERVICES - BOULEVARD PH 1-5 - MAR 2025 1,066.25 NICHOLS CONSULTING ENGINEERS, CHTD ANNUAL STREET RESURFACE DESIGN SERVICES FEB 2025 12,246.25 LOURDES RABARA FACILITY RENTAL SECURITY DEPOSIT REFUND 500.00 MAKE ME A PRO SPORTS REC CLASS INSTRUCTOR 1,674.00
SARAVANAN KARUNANIDHI FACILITY RENTAL SECURITY DEPOSIT REFUND 750.00 SCA OF CA LLC STREET SWEEPING SERVICES MAR 2025 1,235.20 ROYAL THEATER ACADEMY INC FIREWORKS BOOTH APPLICATION FEE REFUND 165.00 RRM DESIGN GROUP, A CA CORP LANDSCAPE PLAN CHECK & INSPECTIONS MAR 2025 1,155.00 OUTFRONT MEDIA LLC BART ADVERTISEMENT - WAVE 13,100.00
REDWOOD PUBLIC LAW, LLP FOR PROFESSIONAL SERVICES RENDERED THROUGH DEC 2024 260.00 TRACY THURSTON RENTAL SECURITY DEPOSIT REFUND 750.00
TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES APR 2025 24,691.48 SUAREZ & MUNOZ CONSTRUCTION WALLIS RANCH COMMUNITY PARK CONSTRUCTION JAN 2025 120,495.15 TOWNSEND PUBLIC AFFAIRS, INC GRANT STRATEGY AND WRITING SERVICES MAY 2025 5,000.00 SCA OF CA LLC STREET SWEEPING SERVICES APR 2025 23,536.43 SEDGWICK CLAIMS MANAGEMENT,INC. ADMIN FEE - FEB 2025 87.50 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES & SUPPLY CAMP PARKS APR 2025 33,416.92 TYLER TECHNOLOGIES, INC. ERP SOFTWARE IMPLEMENTATION 19,041.65 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA COMPLIANCE FOR DAC JAN 2025 2,307.22 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA COMPLIANCE FOR DAC FEB 2025 1,772.93 VISION SERVICE PLAN - (CA) VISION INSURANCE PREMIUM - APR 2025 2,249.61 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA COMPLIANCE FOR DAC DEC 2024 1,043.03 UNIVAR SOLUTIONS SODIUM HYPOCHLORITE POOL CHEMICAL 2,393.32 CAL PERS PERS RETIREMENT PLAN: PE 5/2/25 100,055.19
MINUTEMAN PRESS POSTAGE - PUBLIC HEARING NOTICES - L&LD 1,051.82 Payments Issued 5/6/2025 Total: 1,051.82
Payments Issued 5/5/2025 Total: 2,041,237.24
EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING PE 05/02/2025 23,290.10 INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING PE 05/02/2025 75,504.04 Payments Issued 5/8/2025 Total: 472,179.36
CAL PERS HEALTH PREMIUM HEALTH INSURANCE PREMIUM - MAY 2025 196,620.13 FIDELITY NATIONAL TITLE FIRST TIME HOMEBUYER LOAN PROGRAM LOAN #24-03 100,000.00 Payments Issued 5/9/2025 Total: 67,113.84
I C M A 457 PLAN DEFERRED COMP 457: PE 05/02/2025 34,771.21 US BANK - PARS PARS: PE 05/02/2025 3,594.90
HEALTHEQUITY, INC. HEALTHEQUITY: PE 05/02/2025 3,945.68 I C M A 401 PLAN DEFERRED COMP 401: PE 05/02/2025 1,511.95 A4 PROMOTIONS & INCENTIVES THE WAVE SIGNAGE 66.68
ADITYA T. BABU CLUB V.I.P. VOLLEYBALL REC CLASS INSTRUCTOR 1,810.80 360 FITNESS LLC FITNESS EQUIPMENT FOR THE SENIOR CENTER 26,828.68 4LEAF INC. BUILDING INSPECTION AND PLAN REVIEW - APR 2025 71,471.25 AKSHAY ARORA ARORA TENNIS & FITNESS ACADEMY REC CLASS INSTRUCTOR 960.00 ALAMEDA CO SHERIFF'S OFFICE DPS DRUG TAKE BACK SIGN 34.80 ADVANCED MOBILITY GROUP ANNUAL TRAFFIC SIGNAL SYSTEM SUPPORT FEB 2025 6,630.00 ADVANCED MOBILITY GROUP ANNUAL TRAFFIC SIGNAL SYSTEM SUPPORT MAR 2025 3,285.00 ADR SERVICES, INC. LEGAL RETAINER FOR SERVICES RENDERED APR 2025 1,800.00 ADVANCED INTEGRATED PEST MANAGEMENT PEST MANAGEMENT APR 2025 6,428.80 ALAMEDA CO SHERIFF'S OFFICE DPS BUS AD PRINT 18.07
ALAMEDA COUNTY FIRE DEPARTMENT FIRE SERVICES MAY 2025 1,483,859.50 Attachment 1
553
City of Dublin
Payment Issuance Report
Print Date: 6/2/2025
Payments Dated 5/1/2025 through 5/31/2025

5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
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5/12/2025
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5/12/2025
5/12/2025
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5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
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5/12/2025
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5/12/2025
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5/12/2025
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5/12/2025
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5/12/2025
5/12/2025
5/12/2025
5/12/2025
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5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
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5/12/2025
5/12/2025
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5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
5/12/2025
AVANTPAGE INC TRANSLATING, EDITING & PROOFREADING SERVICES - FIRE NOTICES 240.00 BEAR ELECTRICAL SOLUTIONS, LLC RETROREFLECTIVE BORDERS TO TRAFFIC SIGNAL 45,629.45 ALL CITY MANAGEMENT SVCS INC CROSSING GUARD SERVICES - APR 2025 22,194.44 ARROW SIGN COMPANY DUBLIN BLVD DECORATIVE MEDIAN SIGN AT SAN RAMON RD 4,155.00 BRINKS, INC. ARMORED CAR SERVICE MAY 2025 371.81
BIG O'TIRES #7 POLICE VEHICLE MAINTENANCE & REPAIRS 1,794.82 CDW GOVERNMENT INC MICROSOFT TEAMS ROOMS PRO SOFTWARE LICENSE 2,245.32 CDW GOVERNMENT INC HDMI EXTENDER 4K - AV UPGRADE PROJECT 124.24 CARBONIC SERVICE POOL CHEMICAL FOR PH BALANCE 343.10
CDW GOVERNMENT INC MICROSOFT PROJECT SOFTWARE LICENSE FOR PWK 204.48 CALIFORNIA BUILDING STANDARDS COMMISSION OCT-DEC 2024 GREEN BUILDING FEES 2,689.20 CALLANDER ASSOCIATES INC. WALLIS RANCH COMM. PARK CONSTRUCTION ADMIN SERVICES MAR 2025 222.78 CLAUDIA M. DUARTE-FLORES TINT FOR DPS MALIBU UNIT D30 660.00 CITY OF SAN RAMON TRI-VALLEY CITIES COUNCIL DINNER MEETING 675.00 CIVICA LAW GROUP APC SPECIAL COUNSEL LEGAL SERV. CODE ENFORCEMENT APR 2025 14,800.38 CDW GOVERNMENT INC ZOOM VIDEO ANNUAL SUBSCRIPTION 04/08/25-04/07/26 18,000.00 CHANDLER ASSET MANAGEMENT INVESTMENT CONSULTING SERVICES - APR 2025 14,747.64 CONSOLIDATED ENGINEERING DAC SPECIAL INSPECTION & TESTING MAR 2025 1,071.05 CONVERGEONE, INC. EOC OCCUPANCY SENSOR 735.47
COMMUNITY CLIMATE SOLUTIONS CAP ENGAGEMENT PLATFORM ANNUAL LICENSE 6,000.00 COMPLETELY IT PCS - TEAM SIDELINE SPORTS SOFTWARE LICENASE JUN 2025 - MAY 2026 1,749.00 CLAUDIA M. DUARTE-FLORES TINT FOR DPS MALIBU UNIT D31 660.00 COMCAST COUNCIL AV RM BUSINESS CABLE 03/18-04/17/2025 119.95 DUBLIN TOYOTA PRIUS SERVICE AND OIL CHANGE APR 2025 385.87 EAST BAY POOL SERVICE, INC. POOL MAINTENANCE 7,800.00
DIPIETRO & ASSOC. INC REPLACEMENT AED EQUIPMENT 4,253.10 DSRSD FOREST PARK - STAFF TIME WATER METER CONNECT 336.08 DEPARTMENT OF JUSTICE ACCTNG OFFICE-CASHIERING UNI FINGERPRINT FEES - MARCH 2025 502.00 DEPT OF INDUSTRIAL RELATIONS OSHA FEES FOR WAVE INSPECTIONS 706.25 EOA, INC. STORMWATER IMPLEMENTATION ASSISTANCE FEB 2025 11,216.25 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE & REPAIRS 276.43 ENGIE SERVICES U.S. INC. SOLAR PANEL O&M, MONITORING, AND RR CONTRACT SERVICE 51,207.45 EOA, INC. STORMWATER IMPLEMENTATION ASSISTANCE JAN 2025 4,859.50 FELICIA ESCOVER MILEAGE REIMBURSEMENT - ICSC MONTEREY TRAVEL 139.30 GANNETT FLEMING, INC. 2023 SLURRY SEAL MAR 2025 732.66
FEHR & PEERS WESTERN DUBLIN TIF FEB 2025 2,685.38
FEHR & PEERS WESTERN DUBLIN TIF MAR 2025 3,764.25
EVERYTHING GROWS INTERIOR LANDSCAPING INTERIOR PLANT CARE & MAINT. - MAY 2025 250.36 GANNETT FLEMING, INC. STORM DAMAGE REPAIR PROJ-CONSTRUCT ABILITY REV DEC 2024 5,696.90 GRAY-BOWEN-SCOTT DUBLIN BLVD EXTENSION PROJECT MANAGEMENT SERV MAR 2025 3,708.10 GANNETT FLEMING, INC. IRON HORSE NATURE PARK AND OPENSPACE PHASE 1 NOV 2024 28,294.64 GANNETT FLEMING, INC. IRON HORSE NATURE PARK AND OPENSPACE PHASE 1 DEC 2024 18,180.72 GANNETT FLEMING, INC. GREEN STORMWATER INFRAST - PRE-CON NOV 2024 32,118.24 GANNETT FLEMING, INC. GREEN STORMWATER INFRAST - PRE-CON DEC 2024 19,157.60 JOY LIU PHOTOGRAPHY SERVICE - DUBLIN PRIDE VOLUNTEER DAY 335.00 KASHEF QAADRI CONFERENCE REIMBURSEMENT - AAPI LEADERSHIP SUMMIT & NLC CONGRESSIONAL 102.11 HARRELL HARRIS PHOTOGRAPHY PHOTOGRAPHY SERVICE- BENEFIT CONCERT & ENTREPRENEUR FAIR 600.00 HF&H CONSULTANTS, LLC SOLID WASTE FRANCHISE SUPPORT FEB 2025 11,307.50 GREGORY SHREEVE TRAINING REIMBURSEMENT - CALBO APR 2025 542.20 GUIDA DEVELOPMENT MAP REVIEW MAR 2025 2,415.00
LANGUAGE LINE SERVICES LANGUAGE LINE SERVICES FOR APR 2025 105.51 LANLOGIC INC. WAVE-CONCESSION STAND MATERIALS 1,198.73
KIMLEY-HORN AND ASSOC. INC. PUBLIC RIGHT OF WAY REVIEW & RECOMMENDATIONS DEC 2024 1,151.50 KITTELSON & ASSOCIATES, INC. SB743 VMT IMPLEMENTATION & MODEL UPDATE FEB 2025 335.00 KENNY VONG DEVELOPER DEPOSIT (DV0443) BALANCE REFUND - WITHDRAWN APP. 5,000.00 MCE CORPORATION MAINTENANCE SERVICES FEB 2025 854,119.88 LISA MARIE RIVERA MILEAGE REIMBURSEMENT - APR 2025 45.36 MAKE ME A PRO SPORTS REC CLASS INSTRUCTOR 2,139.00
LANLOGIC INC. WAVE-LABOR-ACTIVE WIRELESS ASSESSMENT 3,600.00 LANLOGIC INC. CISCO DNS WEB PROTECTION 1,050.00
PAKPOUR CONSULTING GROUP, INC. FOREST PARK - CONSTRUCTION MANAGEMENT SERV MAR 2025 12,860.00 PAKPOUR CONSULTING GROUP, INC. DEVELOPMENT AND PERMITS PLAN REVIEW MAR 2025 25,990.00 MINUTEMAN PRESS THINGS GROW BETTER BI-FOLD PAMPHLET 124.26 MITY-LITE, INC. SHANNON COMMUNITY CTR REPLACEMENT STAGE & DANCE FLOOR 43,183.19 MCE CORPORATION MAINTENANCE SERVICES MAR 2025 711,991.34 MICHAEL BAKER INT'L, INC. AFFORDABLE HOUSING PROG MONITORING ASSIST APR 2025 4,560.00 REDWOOD TOXICOLOGY LAB. INC. TOXICOLOGY SERVICES 1,310.76 RHONDA FRANKLIN MILEAGE REIMBURSEMENT - ICSC CONFERENCE 140.35 PROCESS WORKSHOPS LLC PERMIT REFUND BLDG-005642-2024 1,950.00 RACE TO ZERO WASTE WASTE SORTING AT EVENTS MAR 2025 -SPLATTER AND ST. PATS 13,266.00 PLEASANTON EVENT RENTALS INC CLEANING OF RENTED LINENS SENIOR CENTER 225.70 PLEASANTON EVENT RENTALS INC CLEANING OF RENTED LINENS SHANNON CENTER 144.00 SIERRA DISPLAY, INC. MILITARY BANNER PROGRAM 3,855.46
SIMPLER SYSTEMS, INC SIMPLER SOFTWARE LICENSING SUPPORT MAY 2025 1,500.00 SEDGWICK CLAIMS MANAGEMENT,INC. LOSS CONTROL SERVICES - MAR 2025 2,762.50 RROOAR REC CLASS INSTRUCTOR 1,296.00
S & J ADVERTISING INC YOUR TOWN ADVERTISING JUN-JUL 2025 2,296.00 TRI-VALLEY JANITORIAL INC. JANITORIAL SUPPLIES MAR 2025 6,824.70 T-MOBILE USA, INC. PIO & PW CELL PHONE SERVICES THROUGH 04/20/2025 578.55 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES EXTRA SERVICE MAR 2025 8,475.36 STANFORD HEALTH -VALLEYCARE OCCUPATIONAL MEDICAL TEST FEES AND ERGO EVALUATIONS MAR 2025 2,291.00 T-MOBILE USA, INC. CELL PHONE SERVICES THROUGH 04/20/2025 638.42 554
City of Dublin
Payment Issuance Report
Print Date: 6/2/2025
Payments Dated 5/1/2025 through 5/31/2025

5/12/2025
5/12/2025
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TYLER TECHNOLOGIES, INC. MUNIS ANNUAL APPLICATION SERVICES 1/1/25-12/31/25 252,840.05 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING FS18 APR 2025 333.72 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING SHANNON APR 2025 1,455.82 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING FS16 APR2025 381.10 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING FS17 APR 2025 586.07 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING CORP YARD APR 2025 303.34 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING CIVIC APR 2025 635.17 WESTEK SYSTEMS INC. ACCESS CONTROL SOFTWARE ANNUAL 2025-2026 11,997.00 WILLDAN ENERGY SOLUTIONS BLDG ELECTRIFICATION & CODE ASSISTANCE DEC 2024 10,504.78 WEE HOOP, INC. REC CLASS INSTRUCTOR 1,214.40
UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING WAVE APR 2025 1,061.67 UNIVERSAL BUILDING SERVICES & SUPPLY CO. WINDOW & CARPET CLEANING SENIOR APR 2025 336.81 Payments Issued 5/13/2025 Total: 99,527.97
CITY OF PLEASANTON TRI-VALLEY TOURISM ASSESSMENT FEES COLLECTED FOR JAN - MAR 2025 99,527.97 WILLDAN ENERGY SOLUTIONS BLDG ELECTRIFICATION & CODE ASSISTANCE JAN 2025 9,625.03 Payments Issued 5/12/2025 Total: 3,960,483.13
A4 PROMOTIONS & INCENTIVES DUBLIN PRIDE WEEK SIGNS 418.75 AKSHAY ARORA ARORA TENNIS & FITNESS ACADEMY REC CLASS INSTRUCTOR 1,694.00 ALAMEDA COUNTY FLOOD CONTROL LIVING ARROYOS PROGRAM JUL 2024-DEC 2024 7,145.29 AT&T - CALNET 3 SERVICE TO SHANNON 04/12/2025 272.42
AT&T - CALNET 3 SERVICE TO SR ALARM 04/12/2025 216.25
AT&T - CALNET 3 SERVICE TO PSC 05/01/2025 121.93
AT&T - CALNET 3 SERVICE TO WAVE 4/12/2025 121.93
AMADOR VALLEY INDUSTRIES LLC TRASH SERVICES - CAMP PARKS APR 2025 36,309.65 AMY'S ENGRAVED SIGNS & AWARDS PWK NAMEPLATE & SLIDER NAME FRAME 186.71 AT&T - CALNET 3 SERVICE TO PSC FIRE ALARM 04/14/2025 61.75 AT&T - CALNET 3 SERVICE TO FSP FAX 04/14/2025 61.75
AT&T - CALNET 3 SERVICE TO CY 04/14/2025 61.75
AT&T - CALNET 3 SERVICE TO CY FAX 04/14/2025 31.65
AT&T - CALNET 3 SERVICE TO CIVIC 04/12/2025 21.18
AT&T - CALNET 3 SERVICE TO LIBRARY 911 04/14/2025 31.65 AT&T - CALNET 3 SERVICE TO SHANNON FAX 04/27/2025 31.87 AT&T - CALNET 3 SERVICE TO FS16 04/27/2025 62.19
AT&T - CALNET 3 SERVICE TO ELEVATOR 04/14/2025 83.14
AT&T - CALNET 3 SERVICE TO FS2-3 04/26/2025 356.83
AT&T - CALNET 3 SERVICE TO FS18 04/14/2025 91.84
AT&T - CALNET 3 SERVICE TO CY 04/14/2025 236.65
AT&T - CALNET 3 SHANNON CENTER ALARM 93910633 4/12/2025 31.65 AT&T - CALNET 3 ASE CIRCUITS TO 4/30/25 2,337.42
AT&T - CALNET 3 SERVICE TO HERITAGE CTR BK UP 04/06/2025 66.82 AT&T - CALNET 3 HERITAGE 9391018979 04/14/2025 31.65
AT&T - CALNET 3 SERVICE TO CIVIC 04/27/2025 31.87
AT&T - CALNET 3 CLARK AVE 04/27/2025 31.87
CA DEPT OF FISH & WILDLIFE PERMIT APPLICATION REVIEW FEE TASSAJARA ROAD IMPROVEMENT 6,698.00 CALIFORNIA SPIRIT ELITE, INC. REC CLASS INSTRUCTOR 1,120.00 BIG O'TIRES #7 PRIUS CODE ENFORCE - NEW TIRES APR 2025 593.29 BIG O'TIRES #7 POLICE VEHICLE MAINTENANCE & REPAIRS 322.16 BEAR ELECTRICAL SOLUTIONS, LLC REMAINING PAYMENT OF TRAFFIC SIGNAL RETROREFLECTIVE BORDERS 2,401.55 BENNY QUAN PERMIT REFUND BLDG-006248-2024 - ZONE 7 FEES 5,983.00 CIVICA LAW GROUP APC SPECIAL COUNSEL LEGAL SERV.-CODE ENFORCEMENT APR 2025 39,771.00 CLIFF DRYER PUBLIC ART - HERITAGE PARK BLACK WALNUT TREE PROJECT 4,500.00 CITY OF SAN RAMON DRFA RETIREE HEALTH JAN 2025 - MAR 2025 12,773.67 CPS HR CONSULTING CITYWIDE HR TRAININGS 8,400.00
CORODATA SHREDDING, INC. SHRED BIN PICKUP APR 2025 120.03 CORODATA SHREDDING, INC. SHRED BIN PICKUP MAR 2025 50.16 COMCAST INTERNET/CABLE SVC WAV, SNC, PSC - 5/11/25-6/10/25 632.62 COMCAST CVC-500M INTERNET PSC COMCAST CABLE 6361 CLARK 2,540.57 DARREN PHILLIPS HERITAGE AND CULTURAL ARTS COMMISSION 5/8/25 50.00 CREATIVE PRINT SOLUTIONS DPS - CRIME PREVENTION - GIVEAWAYS 2,529.67 EAGLE FIELD FOUNDATION ARMY BIRTHDAY CELEBRATION DISPLAY 10,000.00 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE & REPAIRS 1,945.37 DAVID L. GATES & ASSOCIATES, INC. IRRIGATION UPGRADES MAR 2025 4,640.00 DC ELECTRIC GROUP INC. RING OUT CARD READER CABLING TO BACK GATE 218.00 DAVID L. GATES & ASSOCIATES, INC. IRRIGATION UPGRADES JAN 2025 12,700.00 DAVID L. GATES & ASSOCIATES, INC. IRRIGATION UPGRADES FEB 2025 3,160.00 FEHR & PEERS STOP SIGN AND RRFB STUDIES JAN 2025 14,852.50 GANNETT FLEMING, INC. CM/PM/INSPECTION FOR ST RESURFACING PROJECT MAR 2025 130,556.62 FAITH ALPHER JUNETEETH CELEBRATION 1,000.00
FEHR & PEERS STOP SIGN AND RRFB STUDIES DEC 2024 30,040.50 GINA MARIE GARCIA-GABRIELL HERITAGE AND CULTURAL ARTS COMMISSION 5/8/25 50.00 GOODFELLOW BROS. CALIFORNIA, LLC IRON HORSE NATURE PARK AND OPEN SPACE JAN & FEB 2025 602,490.95 GANNETT FLEMING, INC. STAFF AUGMENTATION FOR STREETS CIPS MAR 2025 18,258.35 GANNETT FLEMING, INC. CM/PM SERVICES FOR WALLIS RANCH PARK 84,137.90 JAIN ARCHANA HERITAGE AND CULTURAL ARTS COMMISSION 5/8/25 50.00 JIN H KIM REC CLASS INSTRUCTOR 360.00
IOPREDICT, INC. ONLINE EXAM FOR SENIOR OFFICE ASSISTANT & ADMIN TECH 3,474.00 IRON MOUNTAIN FINANCE RECORDS STORAGE MAY 2025 364.59
IMAGE SALES, INC. ACCESS PRINTER SUPPLIES AND CARDS 634.63 JOY LIU PHOTOGRAPHY SERVICE - ASIAN HERITAGE CELEBRATION 140.00 JUDITH HAGLER RELEASE OF FUNDS - PD CASE# 25-700737 9,500.00 555
City of Dublin
Payment Issuance Report
Print Date: 6/2/2025
Payments Dated 5/1/2025 through 5/31/2025

5/19/2025
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KIDZ LOVE SOCCER REC CLASS INSTRUCTOR 1,692.00
JULIA H. TOMTANIA HERITAGE AND CULTURAL ARTS COMMISSION 5/8/25 50.00 KALIMBA, LLC SUMMER CONCERT SERIES - EARTH, WIND, FIRE TRIBUTE 6,500.00 LYNX TECHNOLOGIES, INC. GIS CONSULTING SERVICES APR 2025 1,725.00 MARK THOMAS & COMPANY, INC. IRON HORSE TRAIL BRIDGE OVERCROSSING PROJECT MANAGEMENT MAR 2025 592.00 LANLOGIC INC. ON DEMAND, ON-SITE & REMOTE IT ENGINEERING SUPPORT 2,914.50 LEE & ASSOCIATES RESCUE EQUIP ROPE ACCESS INSPECTION AND TRAINING - PCS WAVE 11,400.00 KIMLEY-HORN AND ASSOC. INC. ENVIRO PERMITTING CEQA NEPA SVCS MAPE PARK FEB 2025 1,125.00 KIMLEY-HORN AND ASSOC. INC. DESIGN SERVICES - SLIDES REPAIR FEB 2025 4,584.00 PG&E DON BIDDLE COMMUNITY PARK 04/14/2025 308.99
PG&E CITY HALL 04/29/2025 5,331.52
PG&E STAGECOACH PARK 04/14/2025 61.95
PG&E SERVICE TO SHANNON CENTER 04/27/2025 25.46
PERRY WEATHER, INC. SOFTWARE AND WEATHER STATION 4,810.00 PG&E 6196 HORIZON PKWY M DONBIDDLE 04/14/2025 1,661.60
PG&E SCHAEFER RANCH PARK 04/27/2025 271.26
PG&E HERITAGE MUSEUMS 03/27/2025 2,705.10
PG&E STREETLIGHTS–CITYWIDE 1983-1 04/14/2025 21,165.75
PG&E SHANNON COMMUNITY CENTER 04/28/2025 183.08
PG&E MAINTENANCE CORP YARD 04/28/2025 2,287.61
PG&E 6020 DUBLIN BLVD 1010865440 04/13/2025 119.46
PG&E SEAN DIAMOND PARK 04/24/2025 193.22
PG&E POSITANO HILLS PARK 04/28/2025 141.91
PG&E EMERALD GLEN PARK 04/07/2025 5,474.15
PG&E PASSATEMPO PARK 04/22/2025 34.08
PG&E ALAMO CREEK PARK 04/06/2025 28.99
PG&E FALLON SPORTS PARK 04/03/2025 7,775.23
PG&E DOLAN PARK 4/09/2025 82.21
PG&E MAPE MEMORIAL PARK04/27/2025 37.75
PG&E B1 ART LIGHT 7401 DUBLIN BLVD 03/31/2025 222.37
PG&E B1 ART LIGHT 7401 DUBLIN BLVD 04/29/2025 279.93
PG&E BRAY COMMONS 04/09/2025 56.76
PG&E DUBLIN SPORTS GROUNDS 04/28/2025 924.78
PG&E TRAFFIC SIGNALS 03/12/2025 11,026.01
PG&E LS2-A SERVICE TO AVB 04/29/2025 1,821.08
PG&E TRAFFIC SIGNALS 04/08/2025 1,165.95
PG&E TC1 SERVICE TO 6795 DOUGHERTY 04/30/2025 237.41
PG&E POLICE SERVICES 04/13/2025 10,309.78
PG&E FIRE STATION 17 04/03/2025 1,213.02
PG&E THE WAVE 04/03/2025 39,071.21
PG&E THE WAVE 05/09/2025 36,732.09
PG&E STREETLIGHTS EASTDUBLIN1999-1 04/14/2025 14,469.18 PG&E SENIOR CENTER 04/09/2025 1,471.87
PG&E LS2-A SERVICE TO ARN & MART 04/14/2025 101.41
PG&E LS2-A SERVICE TO CENTRAL 04/14/2025 4.75
PG&E LIBRARY 04/28/2025 670.45
PG&E SERVICE TO HPM 04/27/2025 577.46
PG&E FIRE STATION 18 04/9/2025 299.72
PG&E LIBRARY 03/30/2025 1,093.33
PG&E PUBLIC SAFETY COMPLEX 04/14/2025 2,026.24
PG&E FIRE STATION 16 04/09/2025 848.68
RAYNE OF SAN JOSE REVERSE OSMOSIS WATER SOFTENER SERV FS16 MAY 2025 37.00 RAYNE OF SAN JOSE REVERSE OSMOSIS WATER SOFTENER SERV FS17 MAY 2025 37.00 QUADIENT FINANCE USA, INC. POSTAGE FEES FOR CIVIC CENTER APR 2025 411.25 QUADIENT FINANCE USA, INC. POSTAGE FEES FOR DPS APR 2025 50.00 PLEASANTON EVENT RENTALS INC CLEANING OF RENTED LINENS SHANNON CENTER 146.35 PRECISION CONCRETE CUTTING CONCRETE SHAVING MAR 2025 106,730.14 ROBIN SANDY CRANFORD REC CLASS INSTRUCTOR 1,379.40
ROTARY CLUB OF DUBLIN, CA BANDS IN ST. PATRICK'S PARADE 2025 2,500.00 RAYNE OF SAN JOSE REVERSE OSMOSIS WATER SOFTENER SERV FS18 MAY 2025 37.00 REGISTRAR OF VOTERS ALAMEDA COUNTY NOV 2024 LARGE ELECTION COST 257,594.07 STANFORD HEALTH -VALLEYCARE OCCUPATIONAL MEDICAL TEST FEES - APR 2025 565.00 SUULUTAAQ, INC. GREEN STORMWATER INFRASTRUCTURE FEB 2025 319,073.55 SHUTE, MIHALY & WEINBERGER LLP LEGAL SVCS FOR RIGHT-OF-WAY & REAL PROP ACQUIS JAN 2024 347.90 SHWETA AGRAWAL HERITAGE AND CULTURAL ARTS COMMISSION 5/8/25 50.00 SELECT IMAGING KIDS ACTIVITY BOOKLET 100% RECYCLED 2,197.24 SHIR MARTIAL ARTS, LLC REC CLASS INSTRUCTOR 139.30
TIMEA IHAROSI HERITAGE AND CULTURAL ARTS COMMISSION 5/8/25 50.00 TOWN OF DANVILLE TRI-VALLEY CITIES COUNCIL DINNER MEETING 450.00 SWINERTON MANAGEMENT AND CONSULTING CIVIC CENTER RENOVATION MANAGEMENT MAR 2025 8,972.00 SWINERTON MANAGEMENT AND CONSULTING DAC CONSTRUCTION MANAGEMENT SERVICE MAR 2025 34,752.00 SUULUTAAQ, INC. GREEN STORMWATER INFRASTRUCTURE MAR 2025 385,844.02 SWA GROUP JORDAN RANCH NEIGHBORHOOD SQ DESIGN 6,255.83
TREASURER ALAMEDA COUNTY ANIMAL CONTROL - FY24/25 SHELTER SERVICES JUN-SEP 2024 83,009.43 TREASURER ALAMEDA COUNTY ANIMAL CONTROL - FY24/25 SHELTER SERVICES OCT-DEC 2024 59,345.82 TREASURER ALAMEDA COUNTY ANIMAL CONTROL - FY24/25 FIELD SERVICES SEP-DEC 2024 5,997.62 TREASURER ALAMEDA COUNTY ANIMAL CONTROL - FY24/25 FIELD SERVICES JAN-MAR 2025 4,637.01 TRB AND ASSOCIATES, INC. BUILDING INSPECTION & PLAN CHECK SERVICES APR 2025 16,359.00 TREASURER ALAMEDA COUNTY ANIMAL CONTROL - FY24/25 FIELD SERVICES JUL-SEP 2024 6,213.80 TRI-SIGNAL INTEGRATION INC FIRE ALARM TESTING LIBRARY - MAY-JULY 2025 323.75 TREASURER ALAMEDA COUNTY ANIMAL CONTROL - FY24/25 SHELTER SERVICES JAN-MAR 2025 51,929.43 TREASURER ALAMEDA COUNTY PW AGENCY-FISCAL DIVISION TRAFFIC SIGNAL AND STREETLIGHT MAINT SVCS FEB 2025 26,452.96 556
City of Dublin
Payment Issuance Report
Print Date: 6/2/2025
Payments Dated 5/1/2025 through 5/31/2025

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TRI-VALLEY COMMUNITY TV RECORD/TELEVISE CITYCOUNCIL&PLANNING COMM MTGS APR 2025 1,251.58 TRI-VALLEY JANITORIAL INC. JANITORIAL SUPPLIES APR 2025 5,319.58 TRI-SIGNAL INTEGRATION INC FIRE ALARM TESTING F/S 16, 17, 18 MAY-JULY 2025 126.00 ULINE, INC. MAINTENANCE SUPPLIES - PCS WAVE 1,939.08
VERIZON WIRELESS DATA PLAN FOR LICENSE PLATE READERS - MAY 2025 1,930.00 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES & SUPPLY - CAMP PARKS MAY 2025 33,416.92 TYLER TECHNOLOGIES, INC. ERP SOFTWARE IMPLEMENTATION 1,400.00 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES MAY 2025 24,691.48 TRI-VALLEY JANITORIAL INC. JANITORIAL SERVICES EXTRA SERVICE APR 2025 9,004.33 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA COMPLIANCE FOR WALLIS RANCH PARK MAR 2025 468.29 XIAOQIN LIU HERITAGE AND CULTURAL ARTS COMMISSION 5/8/25 50.00 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA COMPLIANCE FOR FOREST PARK (JORDAN RANCH SQUARE) DEC 2024 945.14 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA COMPLIANCE FOR FOREST PARK (JORDAN RANCH SQUARE) FEB 2025 945.81 WC3-WEST COAST CODE CONSULTANT PLAN CHECK AND EPROCESS360 FOR APR 2025 22,418.00 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC CWA COMPLIANCE FOR DAC MAR 2025 2,114.67 DSRSD BILLING PERIOD: 03/01/25-04/30/25 5,135.24
Payments Issued 5/19/2025 Total: 2,763,023.64
CAL PERS PERS RETIREMENT PLAN: PE 5/16/25 & MAY COUNCIL 101,429.95 Payments Issued 5/20/2025 Total: 5,135.24
EMPLOYMENT DEVELOPMENT DEPT CA STATE WITHHOLDING: PE 5/16/25 & MAY COUNCIL 27,159.58 HEALTHEQUITY, INC. HEALTHEQUITY: PE 05/16/2025 4,445.68 Payments Issued 5/22/2025 Total: 1,214,423.82
INTERNAL REVENUE SERVICE FEDERAL WITHHOLDING: PE 5/16/25 & MAY COUNCIL 90,668.87 U S BANK ST. PAUL DUBLIN FINANCING AUTHORITY 2021 LEASE REVENUE BOND 1,022,325.00 Payments Issued 5/23/2025 Total: 89,995.88
UNUM LIFE INS CO OF AMERICA LIFE AND AD&D PREMIUM - MAY 2025 12,633.05 US BANK - PARS PARS: PE 5/16/25 5,359.10
I C M A 401 PLAN DEFERRED COMP 401: PE 05/16/2025 1,511.95 I C M A 457 PLAN DEFERRED COMP 457: PE 5/16/25 & MAY COUNCIL 38,886.52 A4 PROMOTIONS & INCENTIVES BUSINESS CARDS FOR PCS 114.64 ALAMEDA COUNTY LIBRARY ADDITIONAL LIBRARY SERVICE HOURS FOR JAN-MAR 2025 167,580.00 A S DUTCHOVER & ASSOCIATES LANDSCAPE PLAN CHECK & INSPECTIONS APR 2025 3,443.75 A S DUTCHOVER & ASSOCIATES DEVELOPMENT AND PERMITS PLAN REVIEW APR 2025 150.00 4LEAF INC. DEVELOPMENT AND PERMITS PLAN REVIEW APR 2025 1,275.00 ANCHOR ENGINEERING, INC. INSPECTION SERVICES - DEV AND PERMITS APR 2025 33,806.00 AT&T - CALNET 3 SERVICE TO WAVE 05/12/2025 122.29
AMY'S ENGRAVED SIGNS & AWARDS OFFICE NAME PLATE FOR PCS 30.70 ANCHOR ENGINEERING, INC. INSPECTION SERVICES - DEV AND PERMITS MAR 2025 32,102.00 ALL CITY MANAGEMENT SVCS INC CROSSING GUARD SERVICES - APR 2025 UNDERBILLED HRS 64.92 ALL CITY MANAGEMENT SVCS INC CROSSING GUARD SERVICES APR-MAY 2025 22,227.79 AT&T - CALNET 3 SERVICE TO CY FAX 05/14/2025 31.75
AT&T - CALNET 3 SERVICE TO PSC FIRE ALARM 05/14/2025 61.95 AT&T - CALNET 3 SERVICE TO LIBRARY 911 05/14/2025 31.75 AT&T - CALNET 3 SERVICE TO CY 05/14/2025 61.95
AT&T - CALNET 3 SERVICE TO SHANNON 05/12/2025 273.22
AT&T - CALNET 3 SERVICE TO SR ALARM 05/12/2025 216.88
AT&T - CALNET 3 SERVICE TO HERITAGE CTR BK UP 05/06/2025 67.34 AT&T - CALNET 3 HERITAGE 9391018979 05/14/2025 31.75
AT&T - CALNET 3 SERVICE TO CY 05/14/2025 236.75
AT&T - CALNET 3 SERVICE TO ELEVATOR 05/14/2025 92.14
AT&T - CALNET 3 SERVICE TO FSP FAX 05/14/2025 61.95
AT&T - CALNET 3 SERVICE TO FS18 05/14/2025 92.14
BAY AREA NEWS GROUP EAST BAY ADVERTISING FOR ST. PATRICK'S DAY FESTIVAL APR 2025 189.75 BIG O'TIRES #7 POLICE VEHICLE MAINTENANCE & REPAIRS 1,171.85 BAY AREA AIR QUALITY MGMT DIST SHANNON GENERATOR ANNUAL PERMIT RENEWAL JUL 2025-2026 602.00 BAY AREA NEWS GROUP EAST BAY LEGAL NOTICES APR 2025 775.03 AT&T - CALNET 3 SHANNON CENTER ALARM 93910633 05/12/2025 31.74 BAY ALARM COMPANY ALARM SERV HERITAGE KOLB HOUSE MAY 2025 280.60 CARBONIC SERVICE POOL CHEMICAL FOR PH BALANCE 1,140.84
BSK ASSOCIATES INC. MAT. TESTING AND SPECIAL INSP. FOR SAFE ROUTES APR 2025 1,042.00 CAPE INC. HEAD START FACILITY RENTAL SECURITY DEPOSIT REFUND 750.00 COULSON & ASSOCIATES DEVELOPMENT AND PERMITS PLAN REVIEW NOV 2024 17,013.75 COUNTY OF ALAMEDA OFFICE OF THE ASSESSOR ASSESSOR MAP UPDATES 69.00 CIERRA L. FABRIGAS EXPENSE REIMBUSEMENT - CC/CMO TEAM BUILDING SUPPLIES 17.98 CODE PUBLISHING, LLC MUNI CODE UPDATES 1,245.50
CDW GOVERNMENT INC BRAY ROOM CHIEF WALL MOUNT & FUSION PULLOUT 692.86 GREGORY SHREEVE TRAINING REIMBURSEMENT - CACEO MAY 2025 586.07 HALO BRANDED SOLUTIONS CRIME PREVENTION - TROOPER HAT GIVEAWAY 1,996.21 ELECTRONIC INNOVATIONS, INC AMAG SSA RENEWAL SYMMETRY 4/1/25-3/31/26 4,732.00 EUROPEAN MOBILE WERKS POLICE VEHICLE MAINTENANCE & REPAIRS 1,343.75 DREAM RIDE ELEVATOR ELEVATOR MAINTENANCE APR 2025 538.40 ECOLAB, INC. WATER SERVICES FOR DUBLIN SENIOR CENTER 2,095.47 KIMLEY-HORN AND ASSOC. INC. SAFE ROUTES TO SCHOOL MAR 2025 7,732.00 LANLOGIC INC. CORP YARD - ACCESS CONTROL UPGRADE 37,418.80 JOHNSON CONTROLS SECURITY SOLUTIONS, LLC. ALARM SERVICES PSC JUN-AUG 2025 1,287.75 JOHNSON CONTROLS SECURITY SOLUTIONS, LLC. ALARM SERVICES CIVIC JUN-AUG 2025 592.28 INGRID REGISTER EGGSTRAVAGANZA ENTERTAINER 325.00
JOHNSON CONTROLS SECURITY SOLUTIONS, LLC. ALARM SERVICES LIBRARY JUN-AUG 2025 1,842.26 557
City of Dublin
Payment Issuance Report
Print Date: 6/2/2025
Payments Dated 5/1/2025 through 5/31/2025

5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/28/2025
5/29/2025
5/30/2025
5/30/2025
Total Number of Payments Issued:

PAKPOUR CONSULTING GROUP, INC. CM/INSP. SVCS. SAFE ROUTES TO SCHOOL MAR 2025 32,243.88 PAKPOUR CONSULTING GROUP, INC. CM/INSP. SVCS. FOR REGIONAL ST CROSSWALK APR 2025 1,092.50 NAINA SHASTRI FACILITY RENTAL SECURITY DEPOSIT REFUND 500.00 PAKPOUR CONSULTING GROUP, INC. CM/INSP. SVCS. SAFE ROUTES TO SCHOOL APR 2025 18,264.78 MCE CORPORATION MAINTENANCE SERVICES APR 2025 687,867.03 MNS ENGINEERS, INC. DEVELOPMENT AND PERMITS INSPECTION MAR 2025 29,350.08 PG&E TRAFFIC SIGNALS 04/10/2025 10,851.41
PHOENIX GROUP INFO SYS. PARKING CITATIONS COLLECTED - APR 2025 225.00 PG&E ALAMO CREEK PARK 05/05/2025 85.65
PG&E FIRE STATION 17 05/04/2025 399.21
PAKPOUR CONSULTING GROUP, INC. DEVELOPMENT AND PERMITS PLAN REVIEW APR 2025 20,930.00 PG&E HERITAGE MUSEUMS 04/27/2025 2,780.68
REDWOOD PUBLIC LAW, LLP PROFESSIONAL SERVICES RENDERED THROUGH MAR 2025 102,089.48 PROJECT DEVELOPMENT & FINANCE SOLUTIONS, LLC CFD CONSULTING SERVICES MAR 2025 1,567.50 QUENCH USA, INC. WATER SERVICES D073825 JUN-JUL 2025 1,024.36 PLEASANTON EVENT RENTALS INC CLEANING OF RENTED LINENS SHANNON CENTER 243.60 PRO CYCLES LLC POLICE VEHICLE MAINTENANCE & REPAIRS 4,388.06 SHUMS CODA ASSOCIATES INC PLAN CHECK SERVICES FOR APR 2025 808.50 SMITH ART CONSERVATION PUBLIC ART CLEANING AND CONSERVATION 2,825.00 SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 SHAMROCK MONTHLY HARDWARE LEASE 674.64 SHAMROCK OFFICE SOLUTIONS, LLC FILE 2399 USAGE CHARGE FOR 4.16- 5/15/2025 1,780.01 REDWOOD TOXICOLOGY LAB. INC. TOXICOLOGY SERVICES 884.00 RRM DESIGN GROUP, A CA CORP DEVELOPMENT AND PERMITS PLAN REVIEW APR 2025 722.50 THE SOURCING GROUP, LLC PCS APPAREL - ST. PATRICK'S DAY FESTIVAL 4,953.74 STUDIOFOLIA CAMP PARKS SIGN ART PROJECT 6,875.00
THE SOURCING GROUP, LLC PCS APPAREL - WAVE 6,213.96
SNG & ASSOCIATES INC. DEVELOPMENT AND PERMITS PLAN REVIEW FEB 2025 8,551.00 SPECTRUM COMMUNITY SVCS INC. HUMAN SERVICES 2024-25 - CDBG - SPECTRUM MOW MAR 2025 1,741.70 VERIZON WIRELESS DATA PLAN FOR LICENSE PLATE READERS - MAY 2025 320.08 WATERCO OF THE CENTRAL STATES RO WATER SOFTENER SERV FS16 MAY 2025 199.90 TREASURER ALAMEDA COUNTY PARKING CITATIONS COLLECTED - APR 2025 931.00 U.S. BANK CORPORATE PMT SYSTEM PURCHASE CARD STATEMENT APR 2025 66,857.12 TREASURER ALAMEDA COUNTY FY2025 POLICE SERVICES CONTRACT SEP & OCT 2024 4,361,470.60 TREASURER ALAMEDA COUNTY FY2025 POLICE SERVICES CONTRACT NOV & DEC 2024 5,401,056.74 WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC SAFE ROUTES TO SCHOOL - CWA ADMIN APR 2025 445.16 WEE HOOP, INC. REC CLASS INSTRUCTOR 1,766.40
WATERCO OF THE CENTRAL STATES RO WATER SOFTENER SERV FS18 MAY 2025 167.30 WATERCO OF THE CENTRAL STATES RO WATER SOFTENER SERV FS17 MAY 2025 222.60 RETIREE MEDICAL RETIREE MEDICAL 228,698.36
WORKFORCE INTEGRITY & TRAINING SOLUTIONS, LLC SAFE ROUTES TO SCHOOL - CWA ADMIN MAR 2025 292.23 Payments Issued 5/28/2025 Total: 11,131,351.95
Grand Total for Payments Dated 5/1/2025 through 5/31/2025: 22,110,296.26 350
Payments Issued 5/30/2025 Total: 15,649.74
DELTA DENTAL OF CALIFORNIA DELTA DENTAL PREMIUM - MAY 2025 13,444.13 VISION SERVICE PLAN - (CA) VISION INSURANCE PREMIUM - MAY 2025 2,205.61 Payments Issued 5/29/2025 Total: 228,698.36
558

STAFF REPORT

CITY COUNCIL

Agenda Item 5.16
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Amending the Schedule of Service Rates for Integrated Solid Waste Services
Prepared by: Marsha Moore, MMC, City Clerk
EXECUTIVE SUMMARY:

The City Council will consider ratifying a resolution to amend the service rates for integrated solid waste services. The City Council held a noticed public hearing on June 3, 2025 to establish the garbage rates effective July 1, 2025 and to establish the Fiscal Year 2025-26 refuse-related property tax assessment. The City Council deliberated on Item 6.1 and no public comment was received. The City Council now needs to act to ratify the resolution regarding the schedule of service rates for integrated solid waste services.

STAFF RECOMMENDATION:

Adopt the Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services.

FINANCIAL IMPACT:

The financial impact is detailed in the June 3, 2025, Item 6.1 Staff Report (Attachment 3), which was reviewed and deliberated by the City Council on the same date.

DESCRIPTION:

Background
On June 3, 2025, the City Council held a noticed public hearing to consider two resolutions: (1) Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Fees for Year 2025-2026, and (2) Resolution Amending the Schedule for Service Rates for Integrated Solid Waste Services. The June 3, 2025, Staff Report, without its accompanying attachments, is attached here as Attachment 3.

On June 3, 2025, Item 6.1 was agendized, a public hearing opened and closed, and no public comment was received. After deliberation, the City Council motioned and unanimously 559

approved the first of two resolutions presented under Item 6.1, the Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Fees for Year 2025-2026. The City Council now needs to take action to ratify the Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services to amend the schedule of service rates for integrated solid waste. The resolution and accompanying exhibit are attached here as Attachments 1 and 2.

STRATEGIC PLAN INITIATIVE:

None.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

For the June 3, 2025, Public Hearing, a notice was placed in the East Bay Times on May 24 and May 31, 2025, notifying the community of the City Council’s consideration of the proposed rates and a copy of that Staff Report and attachments were provided to Amador Valley Industries.

ATTACHMENTS:
1) Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services 2) Exhibit A to the Resolution – Proposed Adjustment to Garbage Company Rates 3) June 3, 2025, Item 6.1 Staff Report (without attachments) 560
Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 2 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AMENDING THE SCHEDULE OF SERVICE RATES FOR INTEGRATED SOLID WASTE

SERVICES
WHEREAS, the City of Dublin executed a Collection Service Agreement with Amador Valley Industries (AVI) on January 12, 2005; and subsequently executed six amendments to the agreement; and
WHEREAS, the Agreement requires the City Council to adopt a rate schedule, which is estimated to produce a specified revenue amount as identified in the Agreement; and WHEREAS, the City Council adopted the initial rate schedule with Resolution 68-05 at a noticed public hearing on May 3, 2005 and the Agreement provides that the City Council is responsible for establishing all rates; and
WHEREAS, on September 10, 2020, the City of Dublin executed an Amended and Restated Collection Service Agreement with AVI extending the Collection Service Agreement for another 15-year term; and
WHEREAS, in 2024, AVI notified the City of its intent to sell the company, which was then purchased by Livermore Sanitation, Inc. and authorized the execution of a new Amended and Restated Agreement; and
WHEREAS, Livermore Sanitation, Inc. will continue to operate under the name AVI; and WHEREAS, the Agreement provides for an adjustment to the rates each July 1st in accordance with specified formulas; and
WHEREAS, the City has calculated the required rate adjustment necessary to generate the agreed to compensation and applied not more than a 4.06% adjustment to the residential, commercial, roll-off, and other collection service rates and construction and demolition debris rates; and
WHEREAS, on June 3, 2025, the City Council conducted a noticed public hearing prior to the adoption of the new rate schedule.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt the Rate Schedule attached hereto, marked Exhibit A and by reference made a part hereof.

BE IT FURTHER RESOLVED that, while AVI may not charge a rate for these services in excess of the established rates, nothing shall prohibit AVI from charging a rate less than the established amount.
561
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 2 of 2 BE IT FURTHER RESOLVED that, upon the effective date, July 1, 2025, this resolution shall supersede all previous resolutions adopting rates for solid waste services, and the rates adopted by this resolution shall continue from year to year.

PASSED, APPROVED AND ADOPTED this 17th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
562
Attachment 2
Exhibit A to the Resolution
Affected Parcels
Minimum Monthly Rate : $ 44.66 (Rate includes $0.45 retained by City for preparing tax roll / collection.) Residents may select a larger garbage container for an additional fee which is shown below:
64 Gallon Garbage Container: $37.38 per month (Total = $ 82.04 per month) 96 Gallon Garbage Container: $74.77 per month (Total = $ 119.43 per month) Second Container:

Additional Large Item Collection: $ 29.37
32 Gallon Container: $50.65 64 Gallon Container: $93.02 96 Gallon Container: $135.30 Commercial Bin Service Rates
Commercial Can Service: Offered at locations unable to accommodate a commercial bin or with volumes deemed insufficient to utilize a commercial bin. Monthly rate includes bin rental and once per week collection and disposal.

Rates shown on the following page are monthly rates based upon bin size and frequency of service. Rates include collection, disposal, and bin rental.

COMMERCIAL AND MULTI-FAMILY BIN SERVICES (FRONT-END-LOADER) 2025/2026 PROPOSED ADJUSTMENT TO GARBAGE COMPANY RATES
Chapter 5.32 of the Dublin Municipal Code requires for the protection of the health safety and welfare of the community that all parcels obtain minimum weekly garbage service. Amador Valley Industries, Inc. is the authorized garbage collection and disposal firm operating within the City. The agreement between the City of Dublin and Amador Valley Industries, Inc. provides that the City shall adopt a rate schedule which is estimated to allow the Company to achieve a fixed amount of annual revenue. Therefore, the adoption of these fees will affect all parcel owners. Rates are effective July 1, 2025.

Basis of Fees
The City has negotiated a multi-year agreement with Amador Valley Industries, Inc. The Company may request a change in rates based upon a formula which includes: changes in the Refuse Rate Index; Increased Regulatory Fees; and changes in the total tons delivered to the Landfill. In addition the Company may under specifc criteria request an extraordinary adjustment. The additional costs of each of these components has been allocated to the three classes of service:

Residential; Commercial Bin Service; and Drop Box/Compactor.

RESIDENTIAL RATES
Company Minimum Residential Collection Rate: Applies separately to each single family unit as well as each unit within a duplex or other attached housing, which receives individual garbage collection services. The rate applies to the initial 32 gallons of garbage capacity, including once per week collection and disposal; Weekly Curbside Residential Recycling; and Weekly Curbside Green Waste Recycling; Large Item Collection Service; and access to an Annual HHW drop-off event. All containers are provided by the Company.

Minimum Cost Plus
Minimum Cost Plus
Residents may request a second garbage container which will be charged at the same rate as a first container based on the size requested.

Residents may request additional large item collection services for a fee of : per Cubic Yard 563
Size # Times Size # Times
# Yards Per Wk # Yards Per Wk
1 1 4 1
1 2 4 2
1 3 4 3
1 4 4 4
1 5 4 5
1 6 4 6
2 1 6 1
2 2 6 2
2 3 6 3
2 4 6 4
2 5 6 5
2 6 6 6
3 1 7 1
3 2 7 2
3 3 7 3
3 4 7 4
3 5 7 5
3 6 7 6
OTHER COMMERCIAL SERVICES: Rates for additional requested services.

Container Push: $ 19.74
Lock & Key: $ 11.85
Excess Waste (Cu. Yd): $ per Cubic Yard 64.70
Excess Cart Exchange: $ 19.74
Excess Bin Exchange: $ 78.87
Excess Bin Cleaning: $ 98.51
$283.54
Additional Bin Rental Per Week: $65.52 Per Week $205.55 Per Pick-up Excess Per Yard If Filled Above Water Level $64.70 Per Cubic Yard Rate Per Cubic Yard: $60.98 Compacted: $121.96
Organic material is charged at 50% of the non-compacted or compacted rate as appropriate.

MISCELLANEOUS DROP BOX CHARGES
Relocation of Drop Box $167.60 Per Request
Weekly Drop Box Container Rental - After 1st Week $65.52 Per Week Cancel Auto Pick-up Without Notice $211.13 Per Event
Handy Hauler Extra Week Rental $65.52 Per Week
Standby Time $275.18 Per Hour
DROP BOX / COMPACTOR RATES: Cost shown is on a per pick-up basis and is based upon the load not exceeding water level (Excess is charged the same rate). Additional Miscellaneous charges may also apply.

Non-Compacted:
$4,170.56 $9,371.84
Organic material is charged at 50% of the Commercial Service rate.

Recycled Material is charged at 25% of the Commercial Service rate.

SMALL COMPACTOR SERVICE: Rates for small compactors serviced as a commercial account on a regular route shall be billed by container size at the rate of two times the stated rate above for loose garbage.

HANDY HAULER:- One-time placement and collection of a 4 cubic yard bin, including one week container rental filled no higher than water level:

Cost For Additional Dump:
$2,058.32 $4,658.96
$2,762.40 $6,229.92
$3,466.48 $7,800.88
$650.16 $1,517.04
$1,354.24 $3,088.00
$1,895.52 $5,363.04
$2,382.88 $6,717.28
$2,870.24 $8,071.52
$433.44 $1,300.32
$920.80 $2,654.56
$1,408.16 $4,008.80
$1,299.28 $4,550.08
$1,569.92 $5,470.88
$487.36 $1,787.68
$758.00 $2,708.48
$1,028.64 $3,629.28
Base Monthly Rate Base Monthly Rate
$216.72 $866.88
564
C&D Debris Box Service: Costs shown are on a per pick-up basis Material Type Cubic Yards Rate Material Type Cubic Yards Rate Concrete & Asphalt Front End Loader
Per Yard Clean $137.12 Per Yard $53.81
Clean 6 $822.72 Mixed 4 (1/2 Full) $107.62
Mixed 6 $984.66 Mixed 4 $215.24
Mixed 6 (1/2 Full) $161.43
Cardboard Mixed 6 $322.86
Per Yard Clean $27.43 Mixed 7 (1/2 Full) $188.34
Clean 20 $548.60
Clean 30 $822.90 Metal
Clean 40 $1,097.20 Metal 20 $639.77
Metal 30 $731.19
Dirt Metal 40 $914.01
Clean 6 $822.25
Mixed 6 $984.66 Stucco
Per Yard Clean $137.12
Drywall Clean 6 $822.72
Per Yard Clean $65.62 Mixed 6 $984.66
Clean 20 $1,312.40
Mixed C&D
Wood Per Yard $56.68
Per Yard Clean $27.43 Mixed 15 $850.20
Clean 20 $548.60 Mixed 20 $1,133.60
Clean 30 $822.90 Mixed 30 $1,700.40
Clean 40 $1,097.20 Mixed 40 $2,267.20

CONSTRUCTION & DEMOLITION (C&D) DEBRIS BOX SERVICES
565

STAFF REPORT

CITY COUNCIL

Agenda Item 6.1
DATE: June 3, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided by Amador Valley Industries and Establishing the 2025- 26 Annual Assessment
Prepared by: Jay Baksa, Finance Director
EXECUTIVE SUMMARY:

The City Council will consider adopting resolutions establishing the garbage rates effective July 1, 2025 and establishing the Fiscal Year 2025-26 refuse-related property tax assessment.

STAFF RECOMMENDATION:

Conduct a public hearing, deliberate, and adopt the following: 1) Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2025-2026; and 2) Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services.

FINANCIAL IMPACT:

For Fiscal Year 2025-26, the annual rate adjustment will result in a 4.06% increase across all service rates. For example, the monthly fee for residential garbage and recycling service, collected as an annual assessment on the Property Tax bill, will increase by $1.74 for the standard 32-gallon garbage container to a new monthly total of $44.66. Rate increases for all service categories, including residential, commercial, multi-family, construction, and demolition debris, are detailed in Attachment 3.

Attachment 3
566

DESCRIPTION:

In January 2005, the City executed an agreement with Amador Valley Industries, LLC (AVI) for services that began on July 1, 2005, and continued through June 30, 2020. On June 16, 2020, the City Council approved an Amended and Restated Agreement with AVI, extending the contract term to 2035. The agreement introduced a new rate model that outlines annual rate adjustments, separates component costs, and includes regular financial reviews. The financial reviews, conducted every three years by a third-party administrator, verify the reasonableness of costs and revenues, and ensure that AVI maintains an industry-standard operating margin.

In 2024, AVI notified the City of its intent to sell the company, which was then purchased by Livermore Sanitation, Inc. (LSI). On August 20, 2024, the City Council approved the assignment of the agreement to LSI and authorized the execution of a new Amended and Restated Agreement. Livermore Sanitation, Inc. will continue to operate under the name AVI.

Annual Rate Adjustment Calculation
The current agreement provides that rates must be reasonably forecasted to provide AVI with an appropriate level of compensation. The forecasting methodology compares customer counts between the two most recent calendar years to calculate revenue generation based on the level of services provided multiplied by the appropriate rates. Rates are adjusted across all service sectors to meet the calculated revenue requirement set forth by the rate model.

As required in the agreement, the City has provided AVI with information showing the rate calculations and assumptions. Section 5.13.1 states “…the final decision of the rate structure rests solely with the City.” The proposed rate structure for Fiscal Year 2025-26 is estimated to meet the compensation requirement of $30,110,784. This compensation is possible as a result of a proposed 4.06% increase to all categories. Attachment 4 includes a detailed description of the methodology required by the agreement.

Detailed Comparison of Current and Proposed Rates
Attachment 5 compares the proposed rates to the current rates for all service levels. The current rates were effective July 1, 2024 and the proposed rates would be effective July 1, 2025.

Competitiveness of Dublin Rates with Neighboring Agencies Historically, Staff has included a comparison of the Dublin rates compared to rates charged for similar services in surrounding communities. This comparison has focused solely on the garbage rates, as historically, recycling and organic waste were seen as smaller, complimentary services. This is no longer true with the implementation of SB 1383 (mandatory organic waste disposal reduction laws), as well as other regional and statewide laws. Looking specifically at garbage rates no longer offers a clear “apples to apples” comparison.

Recycling. For example, Livermore now charges recycling at 80% of the garbage rate, Castro Valley is at 67%, and San Ramon at 50%, where Dublin charges 25%.

Organic Waste. The same pattern is now occurring with organic waste, in which Dublin 567

charges 50% of the garbage rate and Castro Valley charges 124%, but as regulations change and options for disposal become more limited, these services have become more expensive, and cities are adjusting for that reality.

Overall, Dublin remains competitive, and the services offered are comparable to the cities surveyed, especially when factoring in the different types of services provided (garbage, recycling, organics, etc.). The current three-agency comparison is included as Attachment 6; and as in last year’s comparison, Staff has included Castro Valley Sanitation District as part of the average calculation in place of Pleasanton, to include three service areas that offer similar services. Pleasanton’s cost structure has become an outlier in the Tri-Valley and when incorporating their costs into an “area average,” it skews the perspective of Dublin’s of competitiveness (in reality Dublin’s rates are comparable to those of Livermore and San Ramon). Pleasanton’s costs have been included for reference only but are not included in the three-agency average calculations.

Minimum Residential Garbage Service
Dublin Municipal Code Section 5.32 requires that all properties in Dublin subscribe to a weekly minimum garbage service. This minimum service includes weekly curbside collection of a 32- gallon garbage container; up to two organic waste carts (96 gallons each); up to two recycling carts (96 gallons each); recycling collection of used oil and filters; an annual household hazardous waste drop-off event; and three on-call bulky waste pick-ups per year. Residents desiring larger garbage containers are billed directly by AVI for the incremental rate difference.

The City pays AVI for the service cost of the minimum residential service of a 32-gallon garbage container with monies collected from the property tax bill.

The City Council will need to establish the annual minimum residential service, which is collected with the property tax bill for residential properties, separately from the rates for other levels of service. The proposed annual fee for basic residential service for Fiscal Year 2025-26 is $535.92, which is collected in two installments on the property tax bill. This equates to a total annual increase of $20.88 ($1.74 per month) above the rate levied in Fiscal Year 2024-25, as shown in Table 1.

Table 1. Historical Annual Fee for Minimum Garbage Service Collected with Property Tax Bill
2023-24 2024-25
Proposed
2025-26
Annual
Change
Monthly
Change
$510.36 $515.04 $535.92 $20.88 $1.74
This base rate includes $0.45 per month to cover the cost associated with the collection being included on the property tax bill. These funds are not paid to AVI but are retained by the City to offset the administrative cost in preparing the tax roll. Additionally, the cost of collection and delinquencies for the basic service is expected to be covered by the prior year fund balance, penalties and prior year taxes collected by the County Tax Collector, and interest on funds held prior to payment to AVI.
568

Resolutions
Included in this Staff Report (Attachments 1-3) are the annual resolutions that, with City Council adoption, will establish the collection of minimum residential garbage and recycling service fees for Fiscal Year 2025-26, and amend the schedule of service rates for integrated solid waste services.

STRATEGIC PLAN INITIATIVE:

None
NOTICING REQUIREMENTS/PUBLIC OUTREACH:

A notice was placed in the East Bay Times on May 24, 2025 and May 31, 2025, notifying the community of the City Council’s consideration of the proposed rates, and the City Council Agenda was posted. A copy of the Staff Report and all attachments were provided to Amador Valley Industries.

ATTACHMENTS:
1) Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2025-2026
2) Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services 3) Exhibit A to the Resolution – Proposed Adjustment to Garbage Company Rates 4) Methodology used for Fiscal Year 2025-2026 Annual Garbage Rate Adjustment in Accordance with Agreement Between City of Dublin and Amador Valley Industries 5) Proposed vs. Current Rates
6) Local Area Rate Comparison
569

STAFF REPORT

CITY COUNCIL

Agenda Item 5.17
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Special Designation of General Fund Reserves for Fiscal Year 2024-25 Prepared by: Jay Baksa, Finance Director
EXECUTIVE SUMMARY:

The City Council will consider special designations of General Fund reserves for Fiscal Year 2024-25.

STAFF RECOMMENDATION:

Adopt the Resolution Authorizing a Special Designation of General Fund Committed Reserves for Fiscal Year 2024-25 and confirm changes to General Fund Assigned Reserves.

FINANCIAL IMPACT:

Approval of special designations in the General Fund will not result in any change to total fund balance but would shift resources among reserve categories. The Fiscal Year 2024-25 Unassigned (Cash Flow) Reserve is projected at $69.3 Million after Staff’s recommendation of special designations, which is equivalent to over seven months of the Fiscal Year 2025-26 General Fund operating budget. This is above the targeted cash flow of two to four months of the operating budget.

DESCRIPTION:

Background
Governmental Accounting Standards Board Statement No. 54 (GASB 54), Fund Balance Reporting and Governmental Type Definitions, requires fund balance to be classified into different categories for governmental funds depending on the extent to which the use of resources is constrained for specific purposes.

Per GASB 54, the five fund balance classifications are:
 Non-Spendable – amounts that cannot be spent because they are either (a) not in spendable form, or (b) legally or contractually required to be maintained.  Restricted – balance with constraints placed on the use of the resources which are 570

either (a) externally imposed by creditors, contributors, or laws and regulations of other agencies, or (b) imposed by law through constitutional provisions or enabling legislation.  Committed – amounts that can only be used for specific purposes pursuant to formal action of the agency’s governing body. These are considered legally restricted and can only be removed or changed by formal action of the governing body. Action to constrain resources should occur prior to the end of the fiscal year, though the exact amount may be determined subsequently.
 Assigned – amounts that are constrained by the governing body’s intent to be used for specific purposes but are neither restricted nor committed.

The City typically makes designations to reserves twice a year – once in June with the preliminary year-end results, and again when the books are closed in the fall.

Fiscal Year 2024-25 Year-End
Based on the most recent information, Staff is projecting an operating surplus of $26.4 million in Fiscal Year 2024-25. After subtracting budgeted transfers out to capital improvement projects that are funded by Reserves, contributions to the facilities replacement fund, and adding transfers in, Staff is projecting an overall decrease to reserves of $28.3 Million as shown in Table 1.

Table 1: Reserve Balance Summary
FY 2023-24 Reserve Balance $290.4 Million
FY 2024-25 Projected Operating Surplus $26.4 Million
Transfers Out (CIP) Assigned/Committed Reserves ($32.3 Million) Transfers Out (CIP) Unassigned Cash Flow ($20.5 Million) Contributions to ISF ($2.0 Million)
Transfers In $0.1 Million
FY 2023-24 Reserve Balance (Projected) $262.1 Million
Difference ($28.3 Million)
The General Fund Reserves Summary (Attachment 2) provides a listing of reserve balances by category. The majority of the change is due to the spending down of Committed and Assigned Reserves for budgeted capital improvement projects and the spending down of carry-over reserves from the prior year. It should be noted that the Fiscal Year 2024-25 yearend balances are not final until the City closes its financial books, at which time Staff will bring an update to the reserve designation.

Reserve Designation Recommendations
This Staff Report also transmits a Resolution (Attachment 1) which confirms designations and changes only of Committed Reserves for Fiscal Year 2024-25, as City Council approval of Assigned Reserves is not necessary by resolution. Staff recommends the following reserve designations as of June 30, 2025:
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Committed Reserves:

Lease Revenue Bond Payment – Increase $1,000,000
This is in accordance with City Council direction to make annual contributions to reserves for the early payoff of the energy efficiency bonds. The increase of $1,000,000 will bring this reserve balance to $9,000,000. The earliest the bonds can be paid off is Fiscal Year 2028-29, and the total payoff amount will be $12.9 million.

Assigned Reserves:

Dublin Boulevard Extension Advance – Increase $3,563,913 This reserve is a cash flow advance to the Eastern Dublin Transportation Impact Fee (EDTIF) program, which will be reimbursed by the fee program as development occurs. In March of 2023, Staff presented a funding plan for the Dublin Boulevard extension project which included advancing $63,063,913 to the EDTIF program by the end of Fiscal Year 2024-25. The recommended designation of $3,563,913 will bring the advance to the EDTIF program for the Dublin Boulevard extension to the amount identified in the funding plan.

Due to the current economic uncertainty, Staff is recommending that any other reserve designation be made when the Fiscal Year 2024-25 books are closed and final balances are calculated.

STRATEGIC PLAN INITIATIVE:

Strategy 4: Inclusive and Effective Government
Objective A: Set reserves aside for major infrastructure investments which are key to the City’s economic future.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

The City Council Agenda was posted.

ATTACHMENTS:
1) Resolution Authorizing a Special Designation of General Fund Reserves for Fiscal Year 2024-25
2) Fiscal Year 2024-25 General Fund Reserves Summary
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Attachment 1
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 1 RESOLUTION NO. XX – 25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF DUBLIN

AUTHORIZING A SPECIAL DESIGNATION OF GENERAL FUND COMMITTED RESERVES FOR
FISCAL YEAR 2024-25
WHEREAS, the City's Fund Balance and Reserves Policy requires special fund balance allocations to be adopted by the City Council, and allows the City Council to take action prior to the end of the fiscal year to direct a specific assignment of the fund balance; and WHEREAS, Staff reviewed updated information regarding fund balance and estimated one-time revenues during the preparation of the Fiscal Year 2025-26 Budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby make a special allocation of the estimated Fiscal Year 2024-25 year-end balance to the Committed fund balance as follows:
 Increase the reserve for Lease Revenue Bond Payoff by $1,000,000 BE IT FURTHER RESOLVED that, any net resources remaining after special designations, and after meeting the Fund Balance and Reserves Policy requirements, will be left in the Unassigned (Available) Reserve.

PASSED, APPROVED AND ADOPTED this 17th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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FISCAL YEAR 2024-25 GENERAL FUND RESERVES SUMMARY

RESERVE DESCRIPTION
Actual
2023-24
Increase
2024-25
Decrease
2024-25
Net Change
2024-25
Projected
2024-25
Non-Spendable $54,709 $54,709
Prepaid Expenses 54,709 54,709
Restricted $9,351,801 $6,704,350 $0 $6,704,350 $16,056,151 Cemetery Endowment 60,000 60,000
Developer Contribution - Downtown 1,490,000 1,490,000
Developer Contr - Heritage Park 19,000 19,000
Developer Contr - Nature Park 60,000 60,000
Section 115 Trust - Pension 2,071,235 2,071,235
Public Facilities Advance 4,901,566 6,704,350 6,704,350 11,605,916 Heritage Park Maintenance 750,000 750,000
Committed $84,215,443 $1,000,000 ($13,544,158) ($12,544,158) $71,671,286 Advance to Public Facility Fee 6,704,350 (6,704,350) (6,704,350) Downtown Public Improvement 36,118,491 (363,279) (363,279) 35,755,212 Economic Stability 8,000,000 8,000,000
Emergency Communications 532,113 532,113
Fire Svcs Pension/OPEB 2,211,094 2,211,094
Innovations & New Opportunity 894,498 894,498
One-Time Initiative - Capital 1,917,848 (1,418,339) (1,418,339) 499,509 One-Time Initiative - Operating 503,860 503,860
Public Safety Reserve 4,600,000 4,600,000
Specific Committed Reserves
Contribution to Public Facility Fee 6,000,000 6,000,000 Cultural Arts Center (CIP) 4,402,990 (4,227,990) (4,227,990) 175,000 Don Biddle Park (CIP) 675,193 (675,193) (675,193)
Fallon Sports Park III Contingency 100,000 (100,000) (100,000) Lease Revenue Bond Payoff 8,000,000 1,000,000 1,000,000 9,000,000 Maintenance Facility (CIP) 55,008 (55,007) (55,007)
Utility Undergrounding (CIP) 3,500,000 3,500,000
Assigned $153,402,584 $3,563,913 ($44,927,462) ($41,363,549) $112,039,035 Accrued Leave 1,518,423 1,518,423
Catastrophic Loss 17,714,064 17,714,064
CIP Carryovers 16,670,673 (16,670,673) (16,670,673)
Municipal Regional Permit 1,809,022 (1,809,022) (1,809,022) Non-Streets CIP Commitments 3,253,486 (590,976) (590,976) 2,662,510 Operating Carryovers 963,754 (2,014,571) (2,014,571)
Parks and Streets Contingency 201,270 201,270
Pension & OPEB 18,000,000 18,000,000
Relocate Parks Dept 500,000 500,000
Service Continuity 3,150,000 3,150,000
Dublin Blvd Extension Advance 59,500,000 3,563,913 (20,500,000) (16,936,087) 42,563,913 Specific Assigned Reserves
ARPA Revenue Replacement 990,187 990,187
Climate Action Plan 2,669,424 (840,334) (840,334) 1,829,090 Façade Improvement Grants 429,972 429,972
Library Tenant Improvement 1,000,000 1,000,000
HVAC Replace. & Civic Ctr Improv. (CIP) 2,288,697 (1,208,273) (1,208,273) 1,080,424 Pavement Management 2,000,000 2,000,000
Village Pkwy Pavement Reconstruction 20,743,613 (1,293,613) (1,293,613) 19,450,000 Unassigned $43,408,415 $58,471,620 ($39,576,259) $18,895,360 $62,303,775 Unassigned-Unrealized Gains (7,039,428) (7,039,428)
Unassigned (Available) 50,447,843 69,343,203
TOTAL RESERVES $290,432,952 $69,739,882 ($98,047,879) ($28,307,997) $262,124,955 Attachment 2
574

STAFF REPORT

CITY COUNCIL

Agenda Item 5.18
DATE: June 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Second Amendment to the Consulting Services Agreement with Townsend Public Affairs, Inc. for Grant Strategy and Writing Services Prepared by: Jordan Foss, Management Analyst II
EXECUTIVE SUMMARY:

The City Council will consider approving a second amendment to the agreement with Townsend Public Affairs, Inc. for grant strategy and writing services.

STAFF RECOMMENDATION:

Adopt the Resolution Approving the Second Amendment to the Consulting Services Agreement with Townsend Public Affairs, Inc. for Grant Strategy and Writing Services.

FINANCIAL IMPACT:

Sufficient funding for this agreement has been included in the Fiscal Year 2025-26 Budget.

DESCRIPTION:

On June 6, 2023, the City adopted Resolution No. 53-23 approving a Consulting Services Agreement with Townsend Public Affairs to provide grant strategy and writing services for a not-to-exceed compensation of $60,000 with a term ending June 30, 2024. The City then adopted Resolution No. 47-24 approving a First Amendment to the Agreement on June 4, 2024, which extended the term to June 30, 2025 and increased the not-to-exceed compensation to $120,000.

Over the past two years, Townsend has provided services including identifying and submitting applications on behalf of the City for state and federal grants. Townsend has also hosted monthly grant meetings to update Staff on current grant applications and future opportunities, provided monthly memos that identify open and competitive grant opportunities, and supported efforts with federal discretionary grant applications. With Townsend’s help, the City was awarded federal grants over the last two years of $200,000 for the Behavioral Health Unit, $198,000 for the Situational Awareness Camera Project, and $3 million for the Village Parkway 575