Agenda packet — Dublin City Council, June 16, 2026 (part 4 of 10)

EXHIBIT A

SCOPE OF SERVICES

1. Development Review & CEQA Support
• Review development applications for transportation and circulation impacts • Review site access, driveway spacing, and sight distance • Review frontage improvements for multimodal access including pedestrian, bicycle, ADA, emergency access, and transit accommodation • Prepare or peer review traffic impact analyses and technical studies • Conduct VMT analysis and screening
• Review transportation sections of CEQA documents
• Review Transportation Demand Management (TDM) plans and monitoring reports • Prepare conditions of approval and mitigation measures

2. Transportation Planning & Policy
• Corridor and area wide transportation studies
• Complete Streets implementation planning
• Active transportation and safety studies
• Traffic calming evaluation and design concepts
• Parking studies and curb management strategies
• Safe Routes to School and school access evaluations
• Grant application support and technical documentation • Coordination with regional agencies including Alameda CTC, LAVTA, and BART

3. Traffic Operations & Analysis
• Intersection and corridor operational analysis using industry-standard methods • Queueing, delay, and multimodal performance evaluation • Signal timing and phasing recommendations
• Operational review of corridors with adaptive signal control • Traffic warrant studies
• Detour and traffic control plan review
• Travel demand forecasting and model coordination

4. Data Collection & Modeling
• Traffic counts including turning movements, classification, and multimodal counts • Parking utilization surveys
• Origin-destination and field observations
• Maintain and update transportation data sets as requested by the City

5. Design Support
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• Signing and striping plan preparation and review
• Conceptual roadway and intersection layout development • Roundabout and intersection geometry evaluation
• ADA curb ramp and accessibility review
• Multimodal improvement concepts including bicycle and pedestrian facilities • Cost estimates at planning and project development level

6. Transit Coordination & Priority Infrastructure (project based or part of development review)
• Coordinate with regional transit providers
• Evaluate bus stop placement and accessibility
• Support transit priority treatments such as TSP and queue jumps • Evaluate multimodal access to transit facilities

7. Capital Improvement Program (CIP) Support
• Assist with project scoping and feasibility evaluation • Provide transportation input during planning and design • Review plans and provide technical comments
• Support project schedules, cost estimates, and grant documentation Performance Measures

1. Responsiveness and Timeliness:
a. Consultant must adhere to the highest ethical standards in all interactions with clients, colleagues, and stakeholders.
b. Consultant shall acknowledge City communications within two (2) business days.
i. If the assigned staff is unavailable, the Consultant shall provide an alternate point of contact.
ii. A substantive response or estimated response timeframe shall be provided within four (4) business days unless otherwise specified in the task order.
c. Complete assigned tasks in accordance with schedules established in the project scope or task order.
d. Meet project milestones and deadlines unless otherwise approved by the City.
e. Consultant shall notify the City as soon as reasonably practicable after becoming aware of a schedule conflict or potential delay, and no later than three (3) business days prior to the affected deadline whenever feasible. 570
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i. The resolution shall be discussed during the next scheduled coordination meeting or sooner if requested by the City. f. Request schedule adjustments in advance when needed
g. Repeated failure to meet agreed deadlines without prior coordination may affect future task assignments and may be considered in performance evaluation.

2. Quality of Deliverables:
a. Deliverables shall be complete, technically accurate, and consistent with City guidelines and applicable standards
b. Consultant shall provide regular progress reports which include project status updates, milestones achieved, and any issues encountered. i. The format, frequency, and performance metrics of progress reports shall be established during task scoping and documented in the task order.
ii. Reports shall include, at a minimum, schedule status, budget status, upcoming milestones, and identified risks.
c. Consultant staff assigned to the project shall maintain qualifications appropriate to their role and demonstrate familiarity with current applicable standards (e.g., CA MUTCD, Caltrans, AASHTO, CEQA, and PROWAG) when performing services.

3. Budget Adherence:
a. Consultant shall adhere to the agreed-upon budget for each project. b. Consultant shall notify the City in writing before exceeding 75% of the authorized task budget and provide justification and a proposed scope or budget adjustment.

If the Consultant is unable to meet the timelines or requirements set forth in Exhibit A, the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss with the Consultant regarding their performance to understand the circumstances and collaboratively identify a resolution. If performance issues persist, and the City can reasonably demonstrate that such issues are due to the Consultant’s actions or omissions, the City may, (i) temporarily withhold payment for the specific deliverables in question until they are satisfactorily completed and accepted, or (ii) request that the Consultant re-perform the services at no additional cost. Repeated and material failure to meet agreed-upon performance measures, after reasonable 571
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opportunity to cure and upon substantiated fault of the Consultant, may constitute grounds for termination for cause.
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COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Classification FY26-27 Hourly
Rate
Senior Principal
Engineer $325.00
Principal Engineer $300.00
Senior Project Manager $283.00
Project Manager $267.00
Senior Engineer $255.00
Associate Engineer $225.00
Assistant Engineer $192.00
Senior Management
Analyst $200.00
Management Analyst $174.00
Administrative
Assistance $105.00
Engineering Trainee $93.00
Services are billed on a time-and-materials basis. All hourly rates include overhead costs. Overtime services provided outside of normal business hours will be billed at 1.5x the applicable rate.

Any extensive reproduction or delivery service charges shall be billed at actual cost.

All CPI increases shall be calculated by Contractor and requested for adjustment each May, effective each July 1st. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be submitted to the Public Works Management Analyst, or their designee, for approval prior to taking effect. Remit invoices to: [email protected] 573
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CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF DUBLIN AND
ITERIS, INC.

FOR

ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES THIS AGREEMENT for consulting services is made by and between the City of Dublin (“City”) and Iteris, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of July 1, 2026 (the “Effective Date”).

In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2029, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section

8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the Agreement as provided for in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Consultant’s obligations hereunder.

Exhibit D to the Resolution
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Consulting Services Agreement between City of Dublin and 7/1/2026 Iteris, Inc. for On-Call Transportation Planning and Engineering Services Page 2 of 17 Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $1,000,000, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the amount of compensation between this Agreement and Consultant’s proposal, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual
performing work under this Agreement;
o Hours must be logged in increments of tenths of an hour or quarter hour;
o If this Agreement covers multiple projects, all hours must also be logged by project assignment; and
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The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
The Consultant’s signature;
Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12- month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A.
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2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A. Expenses not listed in Exhibit A are not chargeable to City.

Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall 577
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SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation. 4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code.

Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors.

4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; and
b. Waiver of Subrogation Endorsement as required by the section.

4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $1,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply 578
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Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant.
c. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any
endorsements that may be necessary to effect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following:
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Consulting Services Agreement between City of Dublin and 7/1/2026 Iteris, Inc. for On-Call Transportation Planning and Engineering Services Page 7 of 17 a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the
section.

4.3 Professional Liability Insurance.

4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $2,000,000 covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim.

4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 3 years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be
submitted to the City for review prior to the commencement of any work under this Agreement.

4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section.
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4.4 All Policies Requirements.

4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Consultant by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.

4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the selfinsured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements 581
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Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or
Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

Consultant shall, to the extent permitted by law, including without limitation California Civil Code 2782 and 2782.8, indemnify, hold harmless and assume the defense of, in any actions at law or in equity, the City, its employees, agents, volunteers, and elective and appointive boards, from all claims, losses, and damages, including property damage, personal injury, death, and liability of every kind, nature and description, arising out of, pertaining to or related to the negligence, recklessness or willful misconduct of Consultant or any person directly or indirectly employed by, or acting as agent for, Consultant, during and after completion of Consultant’s work under this Agreement.

Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole negligence or willful misconduct of the City.

Consultant shall also indemnify, defend and hold harmless the City from all suits or claims for infringement of any patent rights, copyrights, trade secrets, trade names, trademarks, service marks, or any other proprietary rights of any person or persons because of the City or any of its officers, employees, volunteers, or agents use of articles, products things, or services supplied in the performance of Consultant’s services under this Agreement, however, the cost to defend charged to Consultant shall not exceed Consultant’s proportionate percentage fault. 582
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The Consultant’s obligation to defend and indemnify shall not be excused because of the Consultant’s inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, 583
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6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Consultant’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, 584
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Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of 585
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Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but are not limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.
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9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.

Section 10. MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
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Consulting Services Agreement between City of Dublin and 7/1/2026 Iteris, Inc. for On-Call Transportation Planning and Engineering Services Page 15 of 17

10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City.

If Consultant was an employee, agent, appointee, or official of the City in the previous 12 months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant.

At City’s sole discretion, Consultant may be required to file with the City a Form 700 to identify and document Consultant’s economic interests, as defined and regulated by the California Fair Political Practices Commission. If Consultant is required to file a Form 700, Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and directions on how to prepare it.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.9 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.10 Notices. Any written notice to Consultant shall be sent to:
588
Consulting Services Agreement between City of Dublin and 7/1/2026 Iteris, Inc. for On-Call Transportation Planning and Engineering Services Page 16 of 17 Iteris, Inc.

Attn: Steven Bradley, PE, Senior Vice President, MCS West 1999 Harrison Street, Suite 1675
Oakland, CA 94612
Any written notice to City shall be sent to:

City of Dublin
Attn: City Engineer
100 Civic Plaza
Dublin, CA 94568

10.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services & Compensation Schedule/Reimbursable Expenses

10.12 Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts delivered and/or signatures executed by City-approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance with applicable federal and California law. Either Party may revoke its agreement to use electronic signatures at any time by giving notice to the other Party.

SIGNATURES ON FOLLOWING PAGE
589
Consulting Services Agreement between City of Dublin and 7/1/2026 Iteris, Inc. for On-Call Transportation Planning and Engineering Services Page 17 of 17 The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN ITERIS, INC.

Colleen Tribby, City Manager Steven Bradley, PE, Senior Vice President, MCS West
Attest:

Consultant’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:

City Attorney
590
Consulting Services Agreement between City of Dublin and 7/1/2026 Iteris, Inc. for On-Call Transportation Planning and Engineering ServicesExhibit A – Page 1 of 5

EXHIBIT A

SCOPE OF SERVICES

1. Development Review & CEQA Support
Review development applications for transportation and circulation impacts Review site access, driveway spacing, and sight distance Review frontage improvements for multimodal access including pedestrian, bicycle, ADA, emergency access, and transit accommodation Prepare or peer review traffic impact analyses and technical studies Conduct VMT analysis and screening
Review transportation sections of CEQA documents
Review Transportation Demand Management (TDM) plans and monitoring reports Prepare conditions of approval and mitigation measures

2. Transportation Planning & Policy
Corridor and area wide transportation studies
Complete Streets implementation planning
Active transportation and safety studies
Traffic calming evaluation and design concepts
Parking studies and curb management strategies
Safe Routes to School and school access evaluations
Grant application support and technical documentation
Coordination with regional agencies including Alameda CTC, LAVTA, and BART

3. Traffic Operations & Analysis
Intersection and corridor operational analysis using industry-standard methods Queueing, delay, and multimodal performance evaluation
Signal timing and phasing recommendations
Operational review of corridors with adaptive signal control Traffic warrant studies
Detour and traffic control plan review
Travel demand forecasting and model coordination

4. Data Collection & Modeling
Traffic counts including turning movements, classification, and multimodal counts Parking utilization surveys
Origin-destination and field observations
Maintain and update transportation data sets as requested by the City

5. Design Support
591
Consulting Services Agreement between City of Dublin and 7/1/2026 Iteris, Inc. for On-Call Transportation Planning and Engineering ServicesExhibit A – Page 2 of 5 Signing and striping plan preparation and review
Conceptual roadway and intersection layout development
Roundabout and intersection geometry evaluation
ADA curb ramp and accessibility review
Multimodal improvement concepts including bicycle and pedestrian facilities Cost estimates at planning and project development level

6. Transit Coordination & Priority Infrastructure (project based or part of development review)
Coordinate with regional transit providers
Evaluate bus stop placement and accessibility
Support transit priority treatments such as TSP and queue jumps Evaluate multimodal access to transit facilities

7. Capital Improvement Program (CIP) Support
Assist with project scoping and feasibility evaluation
Provide transportation input during planning and design Review plans and provide technical comments
Support project schedules, cost estimates, and grant documentation Performance Measures

1. Responsiveness and Timeliness:
a. Consultant must adhere to the highest ethical standards in all interactions with clients, colleagues, and stakeholders.
b. Consultant shall acknowledge City communications within two (2) business days.
i. If the assigned staff is unavailable, the Consultant shall provide an alternate point of contact.
ii. A substantive response or estimated response timeframe shall be provided within four (4) business days unless otherwise specified in the task order.
c. Complete assigned tasks in accordance with schedules established in the project scope or task order.
d. Meet project milestones and deadlines unless otherwise approved by the City.
e. Consultant shall notify the City as soon as reasonably practicable after becoming aware of a schedule conflict or potential delay, and no later than three (3) business days prior to the affected deadline whenever feasible. 592
Consulting Services Agreement between City of Dublin and 7/1/2026 Iteris, Inc. for On-Call Transportation Planning and Engineering ServicesExhibit A – Page 3 of 5 i. The resolution shall be discussed during the next scheduled coordination meeting or sooner if requested by the City. f. Request schedule adjustments in advance when needed
g. Repeated failure to meet agreed deadlines without prior coordination may affect future task assignments and may be considered in performance evaluation.

If the Consultant is unable to meet the timelines or requirements set forth in Exhibit A, the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss with the Consultant regarding their performance to understand the circumstances and collaboratively identify a resolution. If performance issues persist, and the City can reasonably demonstrate that such issues are due to the Consultant’s actions or omissions, the City may, (i) temporarily withhold payment for the specific deliverables in question until they are satisfactorily completed and accepted, or (ii) request that the Consultant re-perform the services at no additional cost. Repeated and material failure to meet agreed-upon performance measures, after reasonable 593
Consulting Services Agreement between City of Dublin and 7/1/2026 Iteris, Inc. for On-Call Transportation Planning and Engineering ServicesExhibit A – Page 4 of 5 opportunity to cure and upon substantiated fault of the Consultant, may constitute grounds for termination for cause.
594
Consulting Services Agreement between City of Dublin and 7/1/2026 Iteris, Inc. for On-Call Transportation Planning and Engineering ServicesExhibit A – Page 5 of 5

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Classification FY26-27 Hourly
Rate
Support Staff I $108 - $130
Support Staff II $176 - $247
Assistant Engineer / Planner $116 - $140
Associate Engineer / Planner $135 - $175
Engineer / Planner $143 - $214
Senior Engineer / Planner I $195 - $232
Senior Engineer / Planner II $232 - $256
Lead Engineer / Senior Manager $241 - $296
Associate Vice President /
Principal/Director $251 - $349
Vice President / Chief Scientist $354 - $424
Task Orders will utilize individual rates at time of proposal submission, not to exceed the classification maximum billing rates.

All CPI increases shall be calculated by Contractor and requested for adjustment each May, effective each July 1st. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be submitted to the Public Works Management Analyst, or their designee, for approval prior to taking effect. Remit invoices to: [email protected] 595
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering Services Page 1 of 18

CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF DUBLIN AND
KIMLEY-HORN AND ASSOCIATES, INC.

FOR

ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES THIS AGREEMENT for consulting services is made by and between the City of Dublin (“City”) and Kimley-Horn and Associates, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of July 1, 2026 (the “Effective Date”).

In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

Exhibit E to the Resolution
596
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering Services Page 2 of 18 Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $1,000,000, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the amount of compensation between this Agreement and Consultant’s proposal, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual
performing work under this Agreement;
o Hours must be logged in increments of tenths of an hour or quarter hour;
o If this Agreement covers multiple projects, all hours must also be logged by project assignment; and
597
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering Services Page 3 of 18 o A brief description of the work, and each reimbursable expense.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A.
598
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering Services Page 4 of 18

2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A. Expenses not listed in Exhibit A are not chargeable to City.

Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall 599
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering Services Page 5 of 18 not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE

SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors.

4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $1,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply 600
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering Services Page 6 of 18 separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non-owned automobiles.

Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following:
601
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering Services Page 7 of 18 a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the
section.

4.3 Professional Liability Insurance. 4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $2,000,000 covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim.

4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section.
602
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering Services Page 8 of 18

4.4 All Policies Requirements.

4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements 603
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering Services Page 9 of 18 to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall, to the extent permitted by law, including without limitation California Civil Code 2782 and 2782.8, indemnify, hold harmless and assume the defense of, in any actions at law or in equity, the City, its employees, agents, volunteers, and elective and appointive boards, from all claims, losses, and damages, including property damage, personal injury, death, and liability of every kind, nature and description, arising out of, pertaining to or related to the negligence, recklessness or willful misconduct of Consultant or any person directly or indirectly employed by, or acting as agent for, Consultant, during and after completion of Consultant’s work under this Agreement.

Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole or active negligence or willful misconduct of the City.

Consultant shall also indemnify, defend and hold harmless the City from all suits or claims for infringement of any patent rights, copyrights, trade secrets, trade names, trademarks, service marks, or any other proprietary rights of any person or persons because of the City or any of its officers, employees, volunteers, or agents use of articles, products things, or services supplied in the performance of Consultant’s services under this Agreement, however, the cost to defend charged to Consultant shall not exceed Consultant’s proportionate percentage of fault. 604
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesPage 10 of 18 Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, elected officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature to the extent arising out of or in connection with Consultant’s negligent performance of the services called for or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole or active negligence or willful misconduct of City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, 605
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesPage 11 of 18 any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, 606
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesPage 12 of 18 ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique 607
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesPage 13 of 18 personal competence, experience, and specialized personal knowledge.

Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but are not limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree 608
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesPage 14 of 18 that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.

Section 10. MISCELLANEOUS PROVISIONS.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 609
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesPage 15 of 18 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
610
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesPage 16 of 18 10.9 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.10 Notices. Any written notice to Consultant shall be sent to:

Kimley-Horn and Associates, Inc.

Attn: Brian Sowers, PE, Principal-in-Charge
4637 Chabot Drive, Suite 300
Pleasanton, CA 94588
Any written notice to City shall be sent to:

City of Dublin
Attn: City Engineer
100 Civic Plaza
Dublin, CA 94568

Exhibit A Scope of Services & Compensation Schedule/Reimbursable Expenses

10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Consultant’s signature below Consultant certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable.
611
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesPage 17 of 18 SIGNATURES ON FOLLOWING PAGE
612
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesPage 18 of 18 The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN KIMLEY-HORN AND ASSOCIATES,
INC.

Colleen Tribby, City Manager Brian Sowers, PE, Principal-in-Charge Attest:

Consultant’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:

City Attorney
613
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesExhibit A – Page 1 of 5

EXHIBIT A

SCOPE OF SERVICES

5. Design Support
614
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesExhibit A – Page 2 of 5 Signing and striping plan preparation and review
Conceptual roadway and intersection layout development
Roundabout and intersection geometry evaluation
ADA curb ramp and accessibility review
Multimodal improvement concepts including bicycle and pedestrian facilities Cost estimates at planning and project development level

1. Responsiveness and Timeliness:
a. Consultant must adhere to the highest ethical standards in all interactions with clients, colleagues, and stakeholders.
b. Consultant shall acknowledge City communications within two (2) business days.
i. If the assigned staff is unavailable, the Consultant shall provide an alternate point of contact.
ii. A substantive response or estimated response timeframe shall be provided within four (4) business days unless otherwise specified in the task order.
c. Complete assigned tasks in accordance with schedules established in the project scope or task order.
d. Meet project milestones and deadlines unless otherwise approved by the City.
e. Consultant shall notify the City as soon as reasonably practicable after becoming aware of a schedule conflict or potential delay, and no later than three (3) business days prior to the affected deadline whenever feasible. 615
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesExhibit A – Page 3 of 5 i. The resolution shall be discussed during the next scheduled coordination meeting or sooner if requested by the City. f. Request schedule adjustments in advance when needed
g. Repeated failure to meet agreed deadlines without prior coordination may affect future task assignments and may be considered in performance evaluation.

If the Consultant is unable to meet the timelines or requirements set forth in Exhibit A, the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss with the Consultant regarding their performance to understand the circumstances and collaboratively identify a resolution. If performance issues persist, and the City can reasonably demonstrate that such issues are due to the Consultant’s actions or omissions, the City may, (i) temporarily withhold payment for the specific deliverables in question until they are satisfactorily completed and accepted, or (ii) request that the Consultant re-perform the services at no additional cost. Repeated and material failure to meet agreed-upon performance measures, after reasonable 616
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesExhibit A – Page 4 of 5 opportunity to cure and upon substantiated fault of the Consultant, may constitute grounds for termination for cause.
617
Consulting Services Agreement between City of Dublin and 7/1/2026 Kimley-Horn for On-Call Transportation Planning and Engineering ServicesExhibit A – Page 5 of 5

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Classification Rate
Analyst I $150 - $185
Analyst II $195 - $230
Professional $225 - $265
Senior Professional I $280 - $360
Senior Professional II $380 - $450
Senior Technical
Support $135 - $325
Technical Support $110 - $190
Support Staff $100 - $170
Effective through June 30, 2027. Subject to annual adjustment thereafter. External Reimbursable Expenses will be charged at 10% mark-up, or per the Contract. SubConsultants will be billed at 10% mark-up, or per the Contract.

For each Task Order issued under the On-Call, staff will be billed within the appropriate category range shown above, based on their role, responsibilities, and classification at the time services are performed.

The category ranges are structured to provide the City access to a broad range of experienced professionals, allowing work to be assigned to the most appropriate level of expertise to support efficient delivery, consistent quality, and cost-effective outcomes across all assignments.

All CPI increases shall be calculated by Contractor and requested for adjustment each May, effective each July 1st. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be submitted to the Public Works Management Analyst, or their designee, for approval prior to taking effect. Remit invoices to: [email protected] 618
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CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF DUBLIN AND
KITTELSON & ASSOCIATES, INC.

FOR

ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES THIS AGREEMENT for consulting services is made by and between the City of Dublin (“City”) and Kittelson & Associates, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of July 1, 2026 (the “Effective Date”).

In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

Exhibit F to the Resolution
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Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $1,000,000, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the amount of compensation between this Agreement and Consultant’s proposal, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual
performing work under this Agreement;
o Hours must be logged in increments of tenths of an hour or quarter hour;
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o If this Agreement covers multiple projects, all hours must also be logged by project assignment; and
o A brief description of the work, and each reimbursable expense.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above, either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
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2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A.

2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A. Expenses not listed in Exhibit A are not chargeable to City.

Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant 622
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shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE

SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors.

4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $1,000,000 and 623
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automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non-owned automobiles.

Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant.
c. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any
endorsements that may be necessary to effect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, 624
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employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the
section.

4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 3 years after completion of work under this Agreement.
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d. A copy of the claim reporting requirements must be
submitted to the City for review prior to the commencement of any work under this Agreement.

4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section.

4.4 All Policies Requirements.

4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.4 Wasting Policies. With the exception of professional liability, no policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.4.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City.
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With respect to those claims arising from a professional error or omission, Consultant shall defend, indemnify and hold harmless the City (including its elected officials, officers, employees, and volunteers) from all claims, losses, and damages arising from the professionally negligent acts, errors or omissions of Consultant, however, the cost to defend charged to Consultant shall not exceed Consultant’s proportionate percentage fault.
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Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole negligence or willful misconduct of the City.

Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, elected officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the services called for or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; 628
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however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant 629
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represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for 630
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in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but are not limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

Section 9. KEEPING AND STATUS OF RECORDS.
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Section 10. MISCELLANEOUS PROVISIONS.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of 632
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Alameda or in the United States District Court for the Northern District of California.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City.

Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.
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At City’s sole discretion, Consultant may be required to file with the City a Form 700 to identify and document Consultant’s economic interests, as defined and regulated by the California Fair Political Practices Commission. If Consultant is required to file a Form 700, Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and directions on how to prepare it.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.10 Notices. Any written notice to Consultant shall be sent to:

Kittelson & Associates, Inc.

Attn: Damian Stefanakis, Senior Principal Planner/Project Manager 155 Grand Avenue, Suite 505
Oakland, CA 94612
Any written notice to City shall be sent to:

City of Dublin
Attn: City Engineer
100 Civic Plaza
Dublin, CA 94568

Exhibit A Scope of Services & Compensation Schedule/Reimbursable Expenses

SIGNATURES ON FOLLOWING PAGE
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The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN KITTELSON & ASSOCIATES, INC.

Colleen Tribby, City Manager Laurence Lewis, AICP, LEED AP, Principalin-Charge Attest:

Consultant’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:

City Attorney
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EXHIBIT A

SCOPE OF SERVICES

5. Design Support
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Signing and striping plan preparation and review
Conceptual roadway and intersection layout development
Roundabout and intersection geometry evaluation
ADA curb ramp and accessibility review
Multimodal improvement concepts including bicycle and pedestrian facilities Cost estimates at planning and project development level

1. Responsiveness and Timeliness:
a. Consultant must adhere to the highest ethical standards in all interactions with clients, colleagues, and stakeholders.
b. Consultant shall acknowledge City communications within two (2) business days.
i. If the assigned staff is unavailable, the Consultant shall provide an alternate point of contact.
ii. A substantive response or estimated response timeframe shall be provided within four (4) business days unless otherwise specified in the task order.
c. Complete assigned tasks in accordance with schedules established in the project scope or task order.
d. Meet project milestones and deadlines unless otherwise approved by the City.
e. Consultant shall notify the City as soon as reasonably practicable after becoming aware of a schedule conflict or potential delay, and no later than three (3) business days prior to the affected deadline whenever feasible. 638
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i. The resolution shall be discussed during the next scheduled coordination meeting or sooner if requested by the City. f. Request schedule adjustments in advance when needed
g. Repeated failure to meet agreed deadlines without prior coordination may affect future task assignments and may be considered in performance evaluation.

If the Consultant is unable to meet the timelines or requirements set forth in Exhibit A, the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss with the Consultant regarding their performance to understand the circumstances and collaboratively identify a resolution. If performance issues persist, and the City can reasonably demonstrate that such issues are due to the Consultant’s actions or omissions, the City may, (i) temporarily withhold payment for the specific deliverables in question until they are satisfactorily completed and accepted, or (ii) request that the Consultant re-perform the services at no additional cost. Repeated and material failure to meet agreed-upon performance measures, after reasonable 639
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opportunity to cure and upon substantiated fault of the Consultant, may constitute grounds for termination for cause.
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COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
FY26-27 Billing Rate Schedule
Staff Rate
Senior Principal Engineer /
Planner $340.00
Principal Engineer / Planner $305.00
Associate Engineer / Planner $265.00
Senior Engineer / Planner $230.00
Engineer / Planner $195.00
Transportation Analyst $175.00
Principal Data Scientist /
Developer $275.00
Senior Data Scientist /
Developer $255.00
Data Scientist / Developer $235.00
Data Analyst / Software
Developer $180.00
Software Technician $125.00
Associate Technician $205.00
Senior Technician $185.00
Technician II $160.00
Technician I $135.00
Office Support $115.00
Service & Other Direct
Costs Rate
Mileage Current IRS mileage
rate
Travel & Other Direct
Costs Actual Costs
Subconsultants Actual Costs
All CPI increases shall be calculated by Contractor and requested for adjustment each May, effective each July 1st. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be submitted to the Public Works Management Analyst, or their designee, for approval prior to taking effect. Remit invoices to: [email protected] 641

REQUEST FOR QUALIFICATIONS

ON-CALL DEVELOPMENT REVIEW
City of Dublin
Statement of Qualifications (SOQ) must be received by: Friday, March 27, 2026, at 4:00 p.m.

Attachment 11
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Request for Qualifications
For
On-Call Development Review
Overview
The City of Dublin is seeking qualified Engineering firms to provide professional on-call development review for a wide variety of private land development projects.

Project Description
The City is interested in securing firms for the specific purpose of obtaining on-call development review. This RFQ does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of the statement of qualifications (SOQ) or in anticipation of a contract.

This agreement shall be established for a three-year term, with the option to extend for up to two additional years. Please note, the City may select more than one firm with which to enter into a contract. Proposals shall be required for all services identified in this RFQ. Selected firm(s) shall submit SOQs which demonstrate that they can perform the scope of work for all potential projects, but are not guaranteed work.

Work shall be requested on an as needed basis and paid according to an approved rate schedule. The cost of developing a scope of service for a particular project shall be included in the Consultant’s cost of doing business and the City will not be responsible for any costs associated with preparing it.

Considerations
The City of Dublin is seeking professional services of qualified engineering firms to provide on-call development review for multiple projects over the next three years. The City intends to select the most qualified firm(s) to provide these services. The selected firm will perform services on a “Time and Materials” basis to be negotiated with the City. The firm’s services will be negotiated on a per project basis and have a budget and specific work scope.

Once a Task Order is approved, rates are locked in for the duration of the project. Travel time, mileage, vehicles, meals, etc. will not be allowed and should be incorporated into your hourly rates provided. Consultant may request hourly rates be updated annually, prior to the City’s fiscal year start. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall 643
be submitted to the Public Works Management Analyst, or their designee, each May (effective each July 1st) for approval prior to taking effect.

Scope of Services
• Provide staff augmentation services.
• Serve as engineering project manager and primary engineering reviewer for a wide variety of land development, subdivision, commercial, encroachment permit, small cell permit, planning applications, and building permit applications.
• Review and manage multiple land development, subdivision, commercial, encroachment permit, small cell permit, planning applications, and building permit applications from initial planning application or entitlement through issuance of permit for construction or improvement plan and final map approval, construction, to final sign-off of improvements, turnover for maintenance, and warranty release. • Review, analyze, and develop conditions of approval for various planning entitlement applications such as Tentative Maps, Site Development Reviews and Conditional Use Permits. • Review various encroachment permit applications, including small cell site applications, and building permit applications.
• Review parcel maps, final maps, tract improvement plans, grading plans, street improvement plans, plot plans and building permit plans for conformance with City and State regulations and engineering standards of practice, including ADA and accessibility requirements. • Review plans and documents for conformance with the requirements of the RWQCB NDPES Municipal Regional Permit (MRP), including but not limited to:
o Low impact development.
o Source control.
o Design of storm water treatment measures and sizing calculations. o Hydromodification standards and the use of BAHM software to both design and review detention and metering devices.
o Trash capture.
o Stormwater Management Maintenance Agreements.
• Work collaboratively with Public Works Staff and other City departments such as Planning, Building, Economic Development, Fire and Environmental Services during the review process. • Coordinate the review and approval process with outside agencies such as Dublin San Ramon Services District, Zone 7 and Alameda County.
• Correspond directly with applicants and their design teams. • Attend meetings with applicants and Staff and conduct various other duties in order to efficiently coordinate project reviews with City Staff.
• Write memorandums summarizing plan review comments for transmittal to applicants and other departments/agencies.
• Write staff reports for City Council meetings.
• Prepare agreements including long-term encroachment agreements, stormwater operations & maintenance agreements and subdivision improvement agreements. 644
• Administer surety bonds associated with various agreements. • Prepare grant deeds, grants of easement or certificates of acceptance documents and review of associated plat maps and legal descriptions.
• Perform field observations and walk-throughs of projects under construction, in support of Public Works inspection staff/consultants.
• Perform field observations and walk-throughs of completed project for final acceptance, in coordination with City staff/consultants
Performance Measures:

1. Ninety percent (90%) of the time, complete review of development applications in accordance with the schedules established by the Public Works Department and Community Development Department.

2. Notify the Public Works Department within three business days of receipt of an incomplete plan review application package, so that the applicant can be notified that the submittal is incomplete.

3. Ninety percent (90%) of the time, be available for an online or teleconference meeting within two business days of a meeting request from the Public Works Department.

4. Ninety percent (90%) of the time, be available within two business days for a field observation or project walk-through of projects in construction.

5. Maintain records of performance and make those records available to the Public Works Department upon request.

6. Receive positive annual inter-departmental feedback from City staff on the consultant’s collaboration, responsiveness, and technical competence.

If the Consultant is unable to meet the timelines or requirements established by the Public Works Department, the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss with the Consultant regarding their performance to understand the circumstances and collaboratively identify a resolution. If performance issues persist, and the City can reasonably demonstrate that such issues are due to the Consultant’s actions or omissions, the City may, (i) temporarily withhold payment for the specific deliverables in question until they are satisfactorily completed and accepted, or (ii) request that the Consultant re-perform the services at no additional cost. Repeated and material failure to meet agreed-upon performance measures, after reasonable opportunity to cure and upon substantiated fault of the Consultant, may constitute grounds for termination for cause.

Process and General Conditions

1. Proposers shall submit one electronic copy to:

Julius Pickney
Management Analyst II
100 Civic Plaza
Dublin, CA 94568
[email protected]
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Electronic copies shall be submitted by e-mailed PDF or an e-mailed link to a ShareFile or FTP site. Hardcopies will not be accepted.

2. Deadline for submitting the Statement of Qualifications is Friday, March 27, 2026, at 4:00 p.m. via e-mail only to Julius Pickney at [email protected]. Late submissions will not be accepted.

Each SOQ shall be limited to a maximum of 10 pages, single-sided, using minimum 12-pointfont size. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.

Schedule for RFQ Process
Wednesday, March 4 Request for Qualifications posted to City website.

Friday, March 13 Deadline to submit questions to City of Dublin by 4:00 p.m. via e-mail ONLY to Julius Pickney at [email protected]
Wednesday, March 18 Addendum posted, if required
Friday, March 27 SOQs are due no later than 4:00 PM on March 27th to Julius Pickney at [email protected] ONLY. Late submittals will not be accepted.

Friday, April 3 Interview firms (optional)
Tuesday, April 21 Consulting Services Agreement scheduled for approval by the Dublin City Council. (Tentative dates, subject to change)
RFQ Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any other information you would like to include should be placed in a separated section at the back of your Statement of Qualification. Please note however that the RFQ submittal is limited to 10 pages maximum single sided (excluding resumes) and should be submitted on 8 ½ x 11 paper, in 12-point font. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.

Interested firms are requested to submit one electronic copy of their SOQs as follows:

1. Enclose a cover letter not to exceed one page, describing the firm's interest and commitment to perform work necessary to provide consulting services. The person authorized by the firm to negotiate a contract with the City of Dublin shall sign the cover letter. Please include this cover letter as the first page of the submission and not as a separate page.

2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity. 646

3. Provide at least three references (names and current phone numbers) from recent work (previous five years) similar to the services outlined in this request for qualification. Please include a brief description of the work performed and the role your firm performed.

4. Provide a Conflict-of-Interest statement, as identified below.

5. Present proposed project budget, to include a compensation rate schedule for services. All rates may be increased annually, per the City’s fiscal year (July 1 – June 30) and may not exceed 3%, and shall be tied to the CPI for Urban Wage Earners and Clerical Workers (CPI-W) for San Francisco-Oakland-Hayward, CA.

6. Firms shall indicate which services are proposed to be subcontracted out. Firms must request approval for all future changes to work assignments.

7. When e-mailing a PDF submission, due to file size, you may provide a link to sample project documents, including plan sets, technical provisions, and cost estimates for public agency projects other than Dublin.

8. Provide confirmation of your firm’s ability to meet the City’s Standard Consulting Agreement and insurance requirements. Exceptions to the Agreement and insurance requirements shall be specifically noted in the SOQ.

Please provide an electronic copy of your Statement of Qualification to the City offices no later than Friday, March 27, 2026, by 4:00 p.m. The entire SOQ (excluding resumes) should be a maximum of 10 pages.

City of Dublin, Public Works Department
Attention: Julius Pickney, Management Analyst II
City of Dublin
100 Civic Plaza
Dublin, California 94568
[email protected]
SOQs received after the due date/time will NOT be accepted and will not be accepted for consideration.

Standard Consulting Agreement:

It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on a time and materials fee basis for a specified scope of work. The term of the agreement will begin July 1, 2026.

A sample of the City’s Standard Consulting Agreement (Agreement), including insurance requirements, is provided as Attachment A.

If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the qualification. Exceptions will be taken into consideration in evaluating Qualifications.

Otherwise, the interested firm is to state in the Qualification that the Agreement and insurance requirements are acceptable.

Consideration for exceptions will not be considered if not included in the submitted Qualification. 647
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.

Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is not limited to, a list of your firm’s clients who are the following: Private clients located or operating within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including public entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to these clients.

This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as current and future commitments to other projects.

Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional information, proposers should refer to the FPPC website at http://www.fppc.ca.gov/Form700.html.

Equal Employment Opportunity
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap, medical condition, or marital status either discriminate or permit discrimination against any employee or applicant for employment in any manner prohibited by Federal, State or local laws. In the event of Proposer noncompliance, the City of Dublin may cancel, terminate or suspend the Contract in whole or in part. Proposer may also be declared ineligible for further contracts with the City of Dublin.

Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Proposer and its sub-consultants shall post in conspicuous places, available to all employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et seq.].

Governing Law
This RFQ summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the State of California.
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Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:

General Liability Insurance $1,000,000
Automobile Liability Insurance $1,000,000
Professional Liability Insurance $2,000,000
Workers’ Compensation Insurance $1,000,000
References
Contractor must include three (3) references for which the company has provided services similar to those described in this RFQ. Reference information shall include: Name, Address, Contact, Title, Phone Number, and Term of the Contract.

Review and Selection Process
The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City Staff will evaluate the Statement of Qualifications provided in response to this RFQ. The subcommittee will use a forced ranking process (please see Attachment B, Forced Ranking Rating Sheet, for further detail). Informal interviews may be conducted by City staff and may include more than one firm that has submitted an SOQ.

Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for award of contract services.

The City reserves the right to award a contract to the firm(s) that the City feels best meets the requirements of the RFQ. The City reserves the right to reject any and all Statement of Qualifications prior to execution of the Agreement, with no penalty to the City.

Selection of Consultant
Submitted SOQs will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members. • Quality and completeness of the Qualification.
• Experience with engagement of similar scope and complexity. • Satisfaction of previous clients.
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CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF DUBLIN AND
[NAME OF PROFESSIONAL CONSULTANT]
FOR
[NAME OF PROJECT]
THIS AGREEMENT for consulting services is made by and between the City of Dublin (“City”) and __________________ (“Consultant”) (together sometimes referred to as the “Parties”) as of ____________, 20__ (the “Effective Date”).

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on _______________, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the Agreement as provided for in Section 8.

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed ________________, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the amount of compensation between this Agreement and Consultant’s proposal, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the Attachment A
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time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; ▪ The beginning and ending dates of the billing period; ▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
▪ A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual performing work under this Agreement;
o Hours must be logged in increments of tenths of an hour or quarter hour; o If this Agreement covers multiple projects, all hours must also be logged by project assignment; and
o A brief description of the work, and each reimbursable expense. ▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
▪ The Consultant’s signature;
▪ Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and 651
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the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A.

2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A. Expenses not listed in Exhibit A are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services 652
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required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation.

4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors.

4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall submit the following:
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a. Certificate of Liability Insurance in the amounts specified in the section; and
b. Waiver of Subrogation Endorsement as required by the section.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $1,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non-owned automobiles.

4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation.
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d. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section.

4.3 Professional Liability Insurance.

4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 3 years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement. 655
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4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section.

4.4 All Policies Requirements.

4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
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▪ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
▪ Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or ▪ Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole negligence or willful misconduct of the City.

Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782. 657
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The Consultant’s obligation to defend and indemnify shall not be excused because of the Consultant’s inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and 659
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agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.

Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but are not limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver 660
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those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.

Section 10. MISCELLANEOUS PROVISIONS.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous 12 months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.10 Notices. Any written notice to Consultant shall be sent to:
____________________________________________
____________________________________________
____________________________________________
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Any written notice to City shall be sent to:

City of Dublin
Att:___________
100 Civic Plaza
Dublin, CA 94568

Exhibit A Scope of Services & Compensation Schedule/Reimbursable Expenses

SIGNATURES ON FOLLOWING PAGE
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The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN [NAME OF CONSULTANT]
Colleen Tribby, City Manager [NAME, TITLE]
Attest:

Consultant’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:

City Attorney
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EXHIBIT A

SCOPE OF SERVICES

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
All CPI increases shall be calculated by Contractor and requested for adjustment each May, effective each July 1st. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be submitted to the Public Works Management Analyst, or their designee, for approval prior to taking effect. Remit invoices to: [email protected] 665
Attachment B
RANK 1
FIRM 1 RANK 2
FIRM 2 RANK 3
FIRM 3 RANK 4
FIRM 4 RANK 5
FIRM 5 RANK 6
FIRM 6 RANK 7
FIRM 7 RANK 8
FIRM 8 RANK 9
FIRM 9 RANK 10
FIRM 10
CATEGORY:

RATER SIGNATURE: DATE:

City of Dublin
Forced Ranking Rating Sheet
Instructions: After each review, write the name of the candidates in the boxes in ranked order of 1 through 5, with the number 1 candidate in the left column being the most qualified candidate. For example, candidate Smith’s name would be in the Rank 1 box after the first review, since that firm would be the only candidate so far. After candidate Jones is reviewed in the second review, then decide which of the two candidates – Smith or Jones – should be ranked #1 and #2. As reviews continue, re-rank the applicants as appropriate.
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REQUEST FOR QUALIFICATIONS

ON-CALL GEOLOGY & GEOTECHNICAL ENGINEERING SERVICES
City of Dublin
Statement of Qualifications (SOQ) must be received by: Friday, April 24, 2026, at 4:00 p.m.

Julius Pickney, Management Analyst II
100 Civic Plaza
City of Dublin, CA 94568
Statement of Qualifications will be evaluated on the following: a) responsiveness to the Request for Qualification questions, b) experience of the firm, c) experience and qualifications of the assigned individuals and d) Satisfaction of previous clients.
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Request for Qualifications
For
On-Call Geology & Geotechnical Engineering Services
Overview
The City of Dublin is seeking qualified Engineering firms to provide professional On-Call Geology & Geotechnical Engineering Services for private land development projects and Capital Improvement Program projects.

Project Description
The City is interested in securing firms for the specific purpose of obtaining On-Call Geology & Geotechnical Engineering Services. This RFQ does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of the statement of qualifications (SOQ) or in anticipation of a contract.

Considerations
The City of Dublin is seeking professional services of qualified engineering firms to provide On-Call Geology & Geotechnical Engineering Services for multiple projects over the next three years. The City intends to select the most qualified firm(s) to provide these services. The selected firm will perform services on a “Time and Materials” basis to be negotiated with the City. The firm’s services will be negotiated on a per project basis and have a budget and specific work scope.

Once a Task Order is approved, rates are locked in for the duration of the project. Travel time, mileage, vehicles, meals, etc. will not be allowed and should be incorporated into your hourly rates provided. Consultant may request hourly rates be updated annually, prior to the City’s fiscal year start. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall 668
be submitted to the Public Works Management Analyst, or their designee, each May (effective each July 1st) for approval prior to taking effect.

Consultants are advised that this agreement is considered “public work” for purposes of the California Labor Code, which requires payment of prevailing wages. The Agency has obtained from the Director of Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work. These rates will be on file at the Owner’s office at 100 Civic Plaza, Dublin, CA 94568 or online at http://www.dir.ca.gov/OPRL/PWD/index.htm and they will be made available to any interested party upon request. The Consultant with whom an Agreement is entered must pay the prevailing rates, post copies thereof at the job site, provide copies of certified payrolls upon request, and otherwise comply with the applicable provisions of State law. The Consultant is subject to prevailing wage rate compliance monitoring and enforcement by the California Department of Industrial Relations.

The Consultant or Subcontractor(s) shall not be qualified to submit a response to this RFQ, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered consultant to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the consultant is registered to perform Public Work pursuant to Section 1725.5 at the time the contract is awarded.

Scope of Services
• Provide geotechnical peer review of soils and geologic reports for private land development projects and Capital Improvement Program projects
• Provide testing and field observations
• Attend meetings as required
• Knowledge of Caltrans Standard Plans and Specifications is required • Provide geologic and/or geotechnical engineering technical peer reviews of development projects to be reviewed and may include, but are not limited to:
o Preparation of geotechnical and geologic reports
o Slope stability calculations
o Grading plans and proposed remedial grading plans
o Site improvement plans, retaining wall plans and calculations, creek stabilization plans o Storm Water Pollution Prevention Plans (SWPPP)
• Geologic Hazard Abatement District (GHAD) proposals and plans of control, interim grading reports and record drawings, geologic and/or geotechnical engineering observations during remedial grading, field inspections, project coordination and meetings with City Staff and developer’s consultants. Geotechnical engineering services for a variety of Public Works projects, Capital Improvement Program projects and/or maintenance projects including roads, drainage, and other public facilities, and other tasks associated 669
with Public Works infrastructure design, construction, and/or operation as assigned and directed by the City Engineer.
• Provide or sub-contract/sub-consult the following environmental sampling/analysis services:
o Perform shallow soil sampling and analysis to pre-characterize the materials for off-site disposal purposes and prepare a Summary Letter.
o Prepare a site specific Health & Safety Plan (HASP), as necessary. • Examples of soil samples analyses are, but not limited to:
o Total petroleum hydrocarbons as gasoline (TPHg), TPH as diesel (TPHd), and TPH as motor oil (TPHmo) by EPA Method 8015 using silica gel clean-up where appropriate. o Volatile Organic Compounds (VOCs) by EPA Method 8260B. o Semi-Volatile Organic Compounds (SVOCs) by EPA Method 8270B. o Organochlorine pesticides & PCBs by EPA Method 8081A/8082. o Total CAM 17 metals by appropriate EPA Methods.
o Total hexavalent chromium.
o Total Asbestos by CARB 435.

Performance Measures

1. Responsiveness and Timeliness:
a. Consultant must adhere to the highest ethical standards in all interactions with clients, colleagues, and stakeholders.
b. Consultant shall acknowledge City communications within two (2) business days and provide a substantive response within four (4) business days.
i. If the assigned staff are unavailable, the Consultant shall provide an alternate point of contact.
ii. Consultant must participate in project meetings and timely delivery of Peer Review comments to keep development timelines on track.
c. Consultant must provide task order scope and fee proposals within 7 business days. i. Field investigations or soil sampling must be scheduled and initiated within 20 business days of authorization.
ii. Consultant shall complete assigned tasks in accordance with schedules established in the project scope or task order.
d. Consultant shall notify the City as soon as reasonably practicable after becoming aware of a schedule conflict or potential delay, and no later than three (3) business days prior to the affected deadline whenever feasible.
i. The resolution shall be discussed during the next scheduled coordination meeting or sooner if requested by the City.
e. Repeated failure to meet agreed deadlines without prior coordination may affect future task assignments and may be considered in performance evaluation. 670

2. Technical Quality & Peer Review
a. Deliverables (GHAD, SWPPP, and Grading reports) must reflect Caltrans Standard Plans/Specs and require minimal substantive revision.
b. All environmental analysis (TPH, VOCs, Metals, Asbestos) must strictly adhere to specified EPA/CARB Methods.
c. Recommendations must be site-specific, constructible, and proactively identify geologic hazards to minimize construction-phase claims.

3. Schedule & Budget Reliability
a. Consultant shall maintain a 90% on-time submission rate for all technical reviews and Summary Letters.
b. Consultant shall adhere to the agreed-upon budget for each project. c. Consultant shall notify the City in writing before exceeding 75% of the authorized task budget and provide justification and a proposed scope or budget adjustment.

4. Safety & Professional Conduct
a. Consultant shall submit a project-specific Health & Safety Plan (HASP) for approval prior to any field activity or remedial grading observation.
b. Consultant shall ensure all testing and observations are documented clearly and comply with ethical standards to avoid conflicts of interest between the City and developers.

If the Consultant is unable to meet the timelines or requirements set forth in Exhibit A, the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss with the Consultant regarding their performance to understand the circumstances and collaboratively identify a resolution. If performance issues persist, and the City can reasonably demonstrate that such issues are due to the Consultant’s actions or omissions, the City may, (i) temporarily withhold payment for the specific deliverables in question until they are satisfactorily completed and accepted, or (ii) request that the Consultant re-perform the services at no additional cost. Repeated and material failure to meet agreed-upon performance measures, after reasonable opportunity to cure and upon substantiated fault of the Consultant, may constitute grounds for termination for cause.

Process and General Conditions

1. Proposers shall submit one electronic copy to:

Julius Pickney
Management Analyst II
100 Civic Plaza
Dublin, CA 94568
[email protected]
Electronic copies shall be submitted by e-mailed PDF or an e-mailed link to a ShareFile or FTP site. Hardcopies will not be accepted.
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2. Deadline for submitting the Statement of Qualifications is Friday, April 24, 2026, at 4:00 p.m. via e-mail only to Julius Pickney at [email protected]. Late submissions will not be accepted.

Each SOQ shall be limited to a maximum of 10 pages, single-sided, using minimum 12-pointfont size. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.

Schedule for RFQ Process
Thursday, April 2 Request for Qualifications posted to City website.

Friday, April 10 Deadline to submit questions to City of Dublin by 4:00 p.m. via e-mail ONLY to Julius Pickney at [email protected]
Wednesday, April 15 Addendum posted, if required
Friday, April 24 SOQs are due no later than 4:00 PM on April 24th to Julius Pickney at [email protected] ONLY. Late submittals will not be accepted.

Friday, May 1 Interview firms (optional)
Tuesday, June 2 Consulting Services Agreement scheduled for approval by the Dublin City Council. (Tentative dates, subject to change)
RFQ Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any other information you would like to include should be placed in a separated section at the back of your Statement of Qualification. Please note however that the RFQ submittal is limited to 10 pages maximum single sided (excluding resumes), and should be submitted on 8 ½ x 11 paper, in 12-point font. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.

Interested firms are requested to submit one electronic copy of their SOQs as follows:

2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity.

3. Provide at least three references (names and current phone numbers) from recent work (previous five years) similar to the services outlined in this request for qualification. Please include a brief description of 672
the work performed and the role your firm performed.

4. Provide a Conflict of Interest statement, as identified below.

6. Firms shall indicate which services are proposed to be subcontracted out. Firms must request approval for all future changes to work assignments.

Please provide an electronic copy of your Statement of Qualification to the City offices no later than Friday, April 24, 2026, by 4:00 p.m. The entire SOQ (excluding resumes) should be a maximum of 10 pages.

Standard Consulting Agreement:

A sample of the City’s Standard Consulting Agreement (Agreement), including insurance requirements, is provided as Attachment A.

Otherwise, the interested firm is to state in the Qualification that the Agreement and insurance requirements are acceptable.

Consideration for exceptions will not be considered if not included in the submitted Qualification. 673
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.

This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as current and future commitments to other projects.

Governing Law
This RFQ summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the State of California.
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Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:

Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for award of contract services.

Selection of Consultant
Submitted SOQs will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members. • Quality and completeness of the Qualification.
• Experience with engagement of similar scope and complexity. • Satisfaction of previous clients.
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Attachment A
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 1 of 18

CONSULTING SERVICES AGREEMENT BETWEEN

1.5 Public Works Requirements. Because the services described in Exhibit A include “work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work,” the services constitute a public works within the definition of Section 1720(a)(1) of the California Labor Code. As a result, Consultant is required to comply with the provisions of the California Labor Code applicable to public works.
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1.6 Public Works Contractor Registration. Consultant agrees, in accordance with Section 1771.1 of the California Labor Code, that Consultant or any subconsultant shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Chapter 1 of Part 7 of Division 2 of the California Labor Code, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to California Labor Code section 1725.5. Consultant agrees, in accordance with Section 1771.4 of the California Labor Code, that if the work under this Agreement qualifies as public work, it is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed ________________, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the amount of compensation between this Agreement and Consultant’s proposal, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; ▪ The beginning and ending dates of the billing period; 677
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▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
▪ A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual performing work under this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment
o A brief description of the work, and each reimbursable expense ▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
▪ The Consultant’s signature;
▪ Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
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2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF 679
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THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors.

4.2 Commercial General and Automobile Liability Insurance.

Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section.

4.3 Professional Liability Insurance.

4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount 681
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not less than $2,000,000 covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim.

4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 3 years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement.

4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section.

4.4 All Policies Requirements.

4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee 682
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satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
▪ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
▪ Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or ▪ Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

With respect to those claims arising from a professional error or omission, Consultant shall defend, indemnify and hold harmless the City (including its elected officials, officers, employees, and volunteers) from all claims, losses, and damages arising from the professionally negligent acts, errors or omissions of Consultant, however, the cost to defend charged to Consultant shall not exceed Consultant’s proportionate percentage fault.
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Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole negligence or willful misconduct of the City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or 684
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become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. 685
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Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but are not limited to, the following:
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8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

Section 9. KEEPING AND STATUS OF RECORDS.

Section 10. MISCELLANEOUS PROVISIONS.
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10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous 12 months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it 688
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may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

City of Dublin
Att:___________
100 Civic Plaza
Dublin, CA 94568

10.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services & Compensation Schedule/Reimbursable Expenses

10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for 689
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one million dollars ($1,000,000.00) or more, by Consultant’s signature below Consultant certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable.

10.14 Provisions Required For Public Works Contracts Pursuant To California Labor Code Section 1720 Et Seq.

A. HOURS OF WORK:
i. In accordance with California Labor Code Section 1810, 8 hours of labor in performance of the services described in Exhibit A shall constitute a legal day’s work under this contract.
ii. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the services described in Exhibit A is limited to 8 hours during any one calendar day, and 40 hours during any one calendar week, except in accordance with California Labor Code Section 1815, which provides that work in excess of 8 hours during any one calendar day and 40 hours during any one calendar week is permitted upon compensation for all hours worked in excess of 8 hours during any one calendar day and 40 hours during any one calendar week at not less than one-and-one-half times the basic rate of pay. iii. The Consultant and its subcontractors shall forfeit as a penalty to the City $25 for each worker employed in the performance of the services described in Exhibit A for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day, or more than 40 hours in any one calendar week, in violation of the provisions of California Labor Code Section 1810 and following.

B. WAGES:
i. In accordance with California Labor Code Section 1773.2, the City has determined the general prevailing wages in the locality in which the services described in Exhibit A are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file in the City Public Works Office and shall be made available on request. The Consultant and subcontractors engaged in the performance of the services described in Exhibit A shall pay no less than these rates to all persons engaged in performance of the services described in Exhibit A.
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ii. In accordance with California Labor Code Section 1775, the Consultant and any subcontractors engaged in performance of the services described in Exhibit A shall comply with California Labor Code Section 1775, which establishes a penalty for each worker engaged in the performance of the services described in Exhibit A that the Consultant or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of the Consultant or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of the Consultant or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by the Consultant or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if the Consultant or subcontractor had knowledge of their obligations under the California Labor Code. The Consultant or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the services described in Exhibit A is not paid the general prevailing per diem wages by the subcontractor, the Consultant is not liable for any penalties therefore unless the Consultant had knowledge of that failure or unless the Consultant fails to comply with all of the following requirements:
a. The contract executed between the Consultant and the subcontractor for the performance of part of the services described in Exhibit A shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
b. The Consultant shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records. c. Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, the Consultant shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the services described in Exhibit A.
d. Prior to making final payment to the subcontractor, the Consultant shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the services described in Exhibit A and any amounts due pursuant to California Labor Code Section 1813.
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iii. In accordance with California Labor Code Section 1776, the Consultant and each subcontractor engaged in performance of the services described in Exhibit A shall keep accurate payroll records showing the name, address, social security number, work, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the services described in Exhibit A. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of California Labor Code Sections 1771, 1811, and 1815 for any work performed by the employer’s employees on the public works project.

The payroll records required pursuant to California Labor Code Section 1776 shall be certified and shall be submitted directly to the Labor Commission, and available for inspection by the Owner and its authorized representatives, the Division of Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with California Labor Code Section 1776.
iv. In accordance with California Labor Code Section 1777.5, the Consultant, on behalf of the Consultant and any subcontractors engaged in performance of the services described in Exhibit A, shall be responsible for ensuring compliance with California Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts.
v. In case it becomes necessary for the Consultant or any subcontractor engaged in performance of the services described in Exhibit A to employ for the services described in Exhibit A any person in a trade or occupation (except executive, supervisory, administrative, clerical, or other non-manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, the Consultant or subcontractor shall pay the minimum rate of wages specified therein for the classification which most nearly corresponds to services described in Exhibit A to be performed by that person.

The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment.

SIGNATURES ON FOLLOWING PAGE
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The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN [NAME OF CONSULTANT]
Colleen Tribby, City Manager [NAME, TITLE]
Attest:

Consultant’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:

City Attorney
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EXHIBIT A

SCOPE OF SERVICES

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
All CPI increases shall be calculated by Contractor and requested for adjustment each May, effective each July 1st. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be submitted to the Public Works Management Analyst, or their designee, for approval prior to taking effect. Remit invoices to: [email protected] 694
Attachment B
RANK 1
FIRM 1 RANK 2
FIRM 2 RANK 3
FIRM 3 RANK 4
FIRM 4 RANK 5
FIRM 5 RANK 6
FIRM 6 RANK 7
FIRM 7 RANK 8
FIRM 8 RANK 9
FIRM 9 RANK 10
FIRM 10
CATEGORY:

RATER SIGNATURE: DATE:

REQUEST FOR QUALIFICATIONS

ON-CALL INTELLIGENT TRANSPORTATION SYSTEMS
City of Dublin
Statement of Qualifications (SOQ) must be received by: Friday, March 27, 2026, at 4:00 p.m.

Julius Pickney, Management Analyst II
100 Civic Plaza
City of Dublin, CA 94568
Statement of Qualifications will be evaluated on the following: a) responsiveness to the Request for Qualification questions, b) experience of the firm, c) experience and qualifications of the assigned individuals and d) Satisfaction of previous clients.
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Request for Qualifications
For
On-Call Intelligent Transportation Systems
Overview
The City of Dublin is seeking qualified engineering firms to provide professional On-Call Intelligent Transportation Systems (ITS) services to support private development projects, Capital Improvement Program (CIP) projects, and the operation, maintenance, and enhancement of the City’s traffic signal and transportation technology systems.

Project Description
The City is interested in securing firms for the specific purpose of obtaining on-call intelligent transportation systems. This RFQ does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of the statement of qualifications (SOQ) or in anticipation of a contract.

Considerations
The City of Dublin is seeking professional services of qualified engineering firms to provide on-call intelligent transportation systemsfor multiple projects over the next three years. The City intends to select the most qualified firm(s) to provide these services. The selected firm will perform services on a “Time and Materials” basis to be negotiated with the City. The firm’s services will be negotiated on a per project basis and have a budget and specific work scope.

Once a Task Order is approved, rates are locked in for the duration of the project. Travel time, mileage, vehicles, meals, etc. will not be allowed and should be incorporated into your hourly rates provided. Consultant may request hourly rates be updated annually, prior to the City’s fiscal year start. Rate increases shall not exceed 3% 697
and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be submitted to the Public Works Management Analyst, or their designee, each May (effective each July 1st) for approval prior to taking effect.

Scope of Services
• Provide traffic signal controller programming, signal phasing and timing support, and related operational configuration services.
• Provide Traffic Operations Center (TOC) support services, including system configuration, integration, monitoring, troubleshooting, and equipment replacement recommendations. • Design, analyze, and provide technical support for communications infrastructure serving traffic signals and transportation systems, including fiber optic networks, wireless systems, and network equipment configuration.
• Provide technical support during construction and implementation of ITS improvements, including plan and shop drawing review, field observation, and assistance with system testing and operational verification.
• The following services shall commence upon request by the City:
o Evaluate and support implementation of traffic detection technologies and assist with integration into traffic signal operations.
o Conduct technical evaluations and comparative analyses of ITS hardware, software, and related transportation technologies.
o Provide technical support related to transportation data systems, performance reporting, and data-sharing initiatives.
o Provide technical recommendations related to cybersecurity considerations and system resilience for transportation technology systems.
o Provide technical support for ITS improvements associated with private development projects, CIP projects, and City traffic operations.
o Provide technical review and recommendations related to ITS and communications planning efforts.

Performance Measures

1. Responsiveness and Timeliness:
a. Consultant must adhere to the highest ethical standards in all interactions with clients, colleagues, and stakeholders.
b. Consultant shall acknowledge City communications within two (2) business days. i. If the assigned staff is unavailable, the Consultant shall provide an alternate point of contact.
ii. A substantive response or estimated response timeframe shall be provided within four (4) business days unless otherwise specified in the task order. c. Complete assigned tasks in accordance with schedules established in the project scope or task order.
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d. Meet project milestones and deadlines unless otherwise approved by the City. e. Consultant shall notify the City as soon as reasonably practicable after becoming aware of a schedule conflict or potential delay, and no later than three (3) business days prior to the affected deadline whenever feasible.
i. The resolution shall be discussed during the next scheduled coordination meeting or sooner if requested by the City.
f. Request schedule adjustments in advance when needed
g. Repeated failure to meet agreed deadlines without prior coordination may affect future task assignments and may be considered in performance evaluation.

2. Quality of Deliverables:
a. Deliverables shall be complete, technically accurate, and consistent with City guidelines and applicable standards
b. Consultant shall provide regular progress reports which include project status updates, milestones achieved, and any issues encountered.
i. The format, frequency, and performance metrics of progress reports shall be established during task scoping and documented in the task order.
ii. Reports shall include, at a minimum, schedule status, budget status, upcoming milestones, and identified risks.
c. Consultant staff assigned to the project shall maintain qualifications appropriate to their role and demonstrate familiarity with current applicable standards (e.g., CA MUTCD, Caltrans, AASHTO, CEQA, and PROWAG) when performing services.

Process and General Conditions

1. Proposers shall submit one electronic copy to:

Julius Pickney
Management Analyst II
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100 Civic Plaza
Dublin, CA 94568
[email protected]
Electronic copies shall be submitted by e-mailed PDF or an e-mailed link to a ShareFile or FTP site. Hardcopies will not be accepted.

2. Deadline for submitting the Statement of Qualifications is Friday, March 27, 2026, at 4:00 p.m. via e-mail only to Julius Pickney at [email protected]. Late submissions will not be accepted.

Each SOQ shall be limited to a maximum of 10 pages, single-sided, using minimum 12-pointfont size. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.

Schedule for RFQ Process
Wednesday, March 4 Request for Qualifications posted to City website.

Friday, April 3 Interview firms (optional)
Tuesday, April 21 Consulting Services Agreement scheduled for approval by the Dublin City Council. (Tentative dates, subject to change)
RFQ Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any other information you would like to include should be placed in a separated section at the back of your Statement of Qualification. Please note however that the RFQ submittal is limited to 10 pages maximum single sided (excluding resumes), and should be submitted on 8 ½ x 11 paper, in 12-point font. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.

Interested firms are requested to submit one electronic copy of their SOQs as follows:

1. Enclose a cover letter not to exceed one page, describing the firm's interest and commitment to perform work necessary to provide consulting services. The person authorized by the firm to negotiate a contract 700
with the City of Dublin shall sign the cover letter. Please include this cover letter as the first page of the submission and not as a separate page.

2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity.

4. Provide a Conflict of Interest statement, as identified below.

6. Firms shall indicate which services are proposed to be subcontracted out. Firms must request approval for all future changes to work assignments.

Standard Consulting Agreement:

A sample of the City’s Standard Consulting Agreement (Agreement), including insurance requirements, is provided as Attachment A.
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If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the qualification. Exceptions will be taken into consideration in evaluating Qualifications.

Otherwise, the interested firm is to state in the Qualification that the Agreement and insurance requirements are acceptable.

Consideration for exceptions will not be considered if not included in the submitted Qualification.

This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as current and future commitments to other projects.

Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:

Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for award of contract services.

Selection of Consultant
Submitted SOQs will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members. • Quality and completeness of the Qualification.
• Experience with engagement of similar scope and complexity. • Satisfaction of previous clients.
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CONSULTING SERVICES AGREEMENT BETWEEN

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed ________________, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the amount of compensation between this Agreement and Consultant’s proposal, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the Attachment A
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time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; ▪ The beginning and ending dates of the billing period; ▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
▪ A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual performing work under this Agreement;
o Hours must be logged in increments of tenths of an hour or quarter hour; o If this Agreement covers multiple projects, all hours must also be logged by project assignment; and
o A brief description of the work, and each reimbursable expense. ▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
▪ The Consultant’s signature;
▪ Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and 705
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the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services 706
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required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

4.1 Workers’ Compensation.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors.

4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall submit the following:
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a. Certificate of Liability Insurance in the amounts specified in the section; and
b. Waiver of Subrogation Endorsement as required by the section.

4.2 Commercial General and Automobile Liability Insurance.

Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation.
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d. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section.

4.3 Professional Liability Insurance.

4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 3 years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement. 709
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4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section.

4.4 All Policies Requirements.

4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
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▪ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
▪ Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or ▪ Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole negligence or willful misconduct of the City.

Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782. 711
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The Consultant’s obligation to defend and indemnify shall not be excused because of the Consultant’s inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and 713
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agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but are not limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver 714
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those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.

Section 10. MISCELLANEOUS PROVISIONS.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.10 Notices. Any written notice to Consultant shall be sent to:
____________________________________________
____________________________________________
____________________________________________
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Any written notice to City shall be sent to:

City of Dublin
Att:___________
100 Civic Plaza
Dublin, CA 94568

Exhibit A Scope of Services & Compensation Schedule/Reimbursable Expenses

SIGNATURES ON FOLLOWING PAGE
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The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN [NAME OF CONSULTANT]
Colleen Tribby, City Manager [NAME, TITLE]
Attest:

Consultant’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:

City Attorney
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EXHIBIT A

SCOPE OF SERVICES

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
All CPI increases shall be calculated by Contractor and requested for adjustment each May, effective each July 1st. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be submitted to the Public Works Management Analyst, or their designee, for approval prior to taking effect. Remit invoices to: [email protected] 719
Attachment B
RANK 1
FIRM 1 RANK 2
FIRM 2 RANK 3
FIRM 3 RANK 4
FIRM 4 RANK 5
FIRM 5 RANK 6
FIRM 6 RANK 7
FIRM 7 RANK 8
FIRM 8 RANK 9
FIRM 9 RANK 10
FIRM 10
CATEGORY:

RATER SIGNATURE: DATE:

REQUEST FOR QUALIFICATIONS

ON-CALL SPECIAL INSPECTION & MATERIALS TESTING
City of Dublin
Statement of Qualifications (SOQ) must be received by: Friday, April 24, 2026, at 4:00 p.m.

Julius Pickney, Management Analyst II
100 Civic Plaza
City of Dublin, CA 94568
Statement of Qualifications will be evaluated on the following: a) responsiveness to the Request for Qualification questions, b) experience of the firm, c) experience and qualifications of the assigned individuals and d) Satisfaction of previous clients.
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Request for Qualifications
For
On-Call Special Inspection & Materials Testing
Overview
The City of Dublin is seeking qualified Engineering firms to provide professional On-Call Special Inspection & Materials Testing for a variety of CIP projects.

Project Description
The City is interested in securing firms for the specific purpose of obtaining On-Call Special Inspection & Materials Testing. This RFQ does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of the statement of qualifications (SOQ) or in anticipation of a contract.

Considerations
The City of Dublin is seeking professional services of qualified engineering firms to provide On-Call Special Inspection & Materials Testing for multiple projects over the next three years. The City intends to select the most qualified firm(s) to provide these services. The selected firm will perform services on a “Time and Materials” basis to be negotiated with the City. The firm’s services will be negotiated on a per project basis and have a budget and specific work scope.

Once a Task Order is approved, rates are locked in for the duration of the project. Travel time, mileage, vehicles, meals, etc. will not be allowed and should be incorporated into your hourly rates provided. Consultant may request hourly rates be updated annually, prior to the City’s fiscal year start. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall 722
be submitted to the Public Works Management Analyst, or their designee, each May (effective each July 1st) for approval prior to taking effect.

Scope of Services
Special Inspection firm shall be on the City of Dublin’s Building Department’s “Recognized Special Inspection & Testing Agency” (see Attachment C) listed in all categories or be able to be added to the list prior to execution of the agreement.
• Laboratory shall be certified by the State of California to provide material testing for Federal Aid Projects. • Field and Laboratory Compaction Testing using Caltrans and ASTM methods. • Plant inspection.
• Special Inspection (Concrete Placement, ACI or ICC, Electrical, Mechanical, Welding, Rebar, Conduit, Cables, etc.).
• Public Works Inspection, as needed.
• Firms will be required to sign and comply with the requirements of the City of Dublin Building and Safety Division “Special Inspection and Testing Agreement”
https://dublin.ca.gov/DocumentCenter/View/60/Special-Inspection-and-Testing-Agreement?bidId= for projects issued a Building Permit.
• If a firm is hired by a developer to provide quality control or any other services, the firm will not be eligible to provide third party quality assurance services to the City for the same project. This will apply to both public and private projects.

Minimum Required Experience:
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Materials/Special Inspector – This position requires the following:
• Three years minimum experience inspecting materials like those anticipated for project • Training/certification(s) to perform the requested inspection or test per the requirements of the project plans and specification
Note, this position doesn’t have to be filled with the same personnel for the duration of the project, however it is preferred.

Laboratory Facilities – The following are required accreditations/certifications:
• Ratings by AMRL and CCRL
• Caltrans certified to provide material testing for Federal Aid Projects To be considered responsive to this RFQ, your firm MUST be able to provide all services described in this category.

Performance Measures:

1. Responsiveness and Testing Responsiveness:
a. Consultant must adhere to the highest ethical standards in all interactions with clients, colleagues, and stakeholders.
b. Consultant shall acknowledge City communications within two (2) business days and provide a substantive response within four (4) business days.
i. Dispatcher to respond within 1 hour (during business hours) of request by email or phone
ii. Failed tests or inspection issues must be reported immediately. iii. Consultant must participate in project meetings and timely delivery of Peer Review comments to keep development timelines on track.
iv. If the assigned staff are unavailable, the Consultant shall provide an alternate point of contact.
c. Consultant must provide task order scope and fee proposals within 7 business days. i. Complete assigned tasks in accordance with schedules established in the project scope or task order.
ii. Meet project milestones and deadlines unless otherwise approved by the City. d. Repeated failure to meet agreed deadlines without prior coordination may affect future task assignments and may be considered in performance evaluation.

2. Report Quality and turnaround time:
a. Consultant shall ensure all field and lab testing complies with specified ASTM, Caltrans, or ICC standards and all reports shall require minimal to no revisions. i. Preliminary field reports must be available during inspection. ii. Final field reports shall be available within one (1) business day. iii. Lab test results must be available within 1-10 business days (depending on test type) 724

3. Certification and Compliance:
a. Personnel and lab must meet all required standards.
i. Staff must adhere to 100% certification compliance, and the firm must remain on the City’s “Recognized Special Inspection & Testing Agency” list. b. Consultant shall maintain State of California certification for Federal Aid Projects throughout the agreement term.

4. Schedule & Budget Reliability
a. Consultant shall adhere to the agreed-upon budget for each project. b. Consultant must notify the City in writing before exceeding 75% of the authorized task budget and provide justification and a proposed scope or budget adjustment. c. Consultant shall notify the City of schedule conflicts or potential delays no later than three (3) business days prior to the affected deadline.

If the Consultant is unable to meet the timelines or requirements set forth in Exhibit A, the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss with the Consultant regarding their performance to understand the circumstances and collaboratively identify a resolution. If performance issues persist, and the City can reasonably demonstrate that such issues are due to the Consultant’s actions or omissions, the City may, (i) temporarily withhold payment for the specific deliverables in question until they are satisfactorily completed and accepted, or (ii) request that the Consultant re-perform the services at no additional cost. Repeated and material failure to meet agreed-upon performance measures, after reasonable opportunity to cure and upon substantiated fault of the Consultant, may constitute grounds for termination for cause.

Process and General Conditions

1. Proposers shall submit one electronic copy to:

2. Deadline for submitting the Statement of Qualifications is Friday, April 24, 2026, at 4:00 p.m. via e-mail only to Julius Pickney at [email protected]. Late submissions will not be accepted.

3. The City will not pay for any costs incurred in preparation and submission of the Statement of Qualifications or in anticipation of a contract. The format of submittals is at the discretion of the Proposer. 725
Each SOQ shall be limited to a maximum of 10 pages, single-sided, using minimum 12-pointfont size. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.

Schedule for RFQ Process
Thursday, April 2 Request for Qualifications posted to City website.

Interested firms are requested to submit one electronic copy of their SOQs as follows:

2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity.

4. Provide a Conflict of Interest statement, as identified below.

5. Present proposed project budget, to include a compensation rate schedule for services. All rates may be increased annually, per the City’s fiscal year (July 1 – June 30) and may not exceed 3%, and shall be tied 726
to the CPI for Urban Wage Earners and Clerical Workers (CPI-W) for San Francisco-Oakland-Hayward, CA.

6. Firms shall indicate which services are proposed to be subcontracted out. Firms must request approval for all future changes to work assignments.

Standard Consulting Agreement:

A sample of the City’s Standard Consulting Agreement (Agreement), including insurance requirements, is provided as Attachment A.

Otherwise, the interested firm is to state in the Qualification that the Agreement and insurance requirements are acceptable.

Consideration for exceptions will not be considered if not included in the submitted Qualification.

Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.
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Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is not limited to, a list of your firm’s clients who are the following: Private clients located or operating within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including public entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to these clients.

This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as current and future commitments to other projects.

Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:

General Liability Insurance $1,000,000
Automobile Liability Insurance $1,000,000
Professional Liability Insurance $2,000,000
Workers’ Compensation Insurance $1,000,000
728
References
Contractor must include three (3) references for which the company has provided services similar to those described in this RFQ. Reference information shall include: Name, Address, Contact, Title, Phone Number, and Term of the Contract.

Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for award of contract services.

Selection of Consultant
Submitted SOQs will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members. • Quality and completeness of the Qualification.
• Experience with engagement of similar scope and complexity. • Satisfaction of previous clients.
729
Attachment A
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 1 of 18

CONSULTING SERVICES AGREEMENT BETWEEN

1.5 Public Works Requirements. Because the services described in Exhibit A include “work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work,” the services constitute a public works within the definition of Section 1720(a)(1) of the California Labor Code. As a result, Consultant is required to comply with the provisions of the California Labor Code applicable to public works.
730
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 2 of 18

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed ________________, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the amount of compensation between this Agreement and Consultant’s proposal, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; ▪ The beginning and ending dates of the billing period; 731
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▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
▪ A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual performing work under this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment
o A brief description of the work, and each reimbursable expense ▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
▪ The Consultant’s signature;
▪ Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
732
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2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF 733
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 5 of 18
THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors.

4.2 Commercial General and Automobile Liability Insurance.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section.

4.3 Professional Liability Insurance.

4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount 735
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 7 of 18
not less than $2,000,000 covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim.

4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 3 years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement.

4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section.

4.4 All Policies Requirements.

4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee 736
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 8 of 18
satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
▪ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
▪ Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or ▪ Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

With respect to those claims arising from a professional error or omission, Consultant shall defend, indemnify and hold harmless the City (including its elected officials, officers, employees, and volunteers) from all claims, losses, and damages arising from the professionally negligent acts, errors or omissions of Consultant, however, the cost to defend charged to Consultant shall not exceed Consultant’s proportionate percentage fault.
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Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole negligence or willful misconduct of the City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or 738
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 10 of 18
become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. 739
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 11 of 18
Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but are not limited to, the following:
740
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 12 of 18

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

Section 9. KEEPING AND STATUS OF RECORDS.

Section 10. MISCELLANEOUS PROVISIONS.
741
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 13 of 18

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous 12 months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it 742
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 14 of 18
may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

City of Dublin
Att:___________
100 Civic Plaza
Dublin, CA 94568

Exhibit A Scope of Services & Compensation Schedule/Reimbursable Expenses

10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for 743
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 15 of 18
one million dollars ($1,000,000.00) or more, by Consultant’s signature below Consultant certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable.

10.14 Provisions Required For Public Works Contracts Pursuant To California Labor Code Section 1720 Et Seq.

B. WAGES:
i. In accordance with California Labor Code Section 1773.2, the City has determined the general prevailing wages in the locality in which the services described in Exhibit A are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file in the City Public Works Office and shall be made available on request. The Consultant and subcontractors engaged in the performance of the services described in Exhibit A shall pay no less than these rates to all persons engaged in performance of the services described in Exhibit A.
744
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 16 of 18
ii. In accordance with California Labor Code Section 1775, the Consultant and any subcontractors engaged in performance of the services described in Exhibit A shall comply with California Labor Code Section 1775, which establishes a penalty for each worker engaged in the performance of the services described in Exhibit A that the Consultant or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of the Consultant or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of the Consultant or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by the Consultant or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if the Consultant or subcontractor had knowledge of their obligations under the California Labor Code. The Consultant or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the services described in Exhibit A is not paid the general prevailing per diem wages by the subcontractor, the Consultant is not liable for any penalties therefore unless the Consultant had knowledge of that failure or unless the Consultant fails to comply with all of the following requirements:
a. The contract executed between the Consultant and the subcontractor for the performance of part of the services described in Exhibit A shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
b. The Consultant shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records. c. Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, the Consultant shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the services described in Exhibit A.
d. Prior to making final payment to the subcontractor, the Consultant shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the services described in Exhibit A and any amounts due pursuant to California Labor Code Section 1813.
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iii. In accordance with California Labor Code Section 1776, the Consultant and each subcontractor engaged in performance of the services described in Exhibit A shall keep accurate payroll records showing the name, address, social security number, work, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the services described in Exhibit A. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of California Labor Code Sections 1771, 1811, and 1815 for any work performed by the employer’s employees on the public works project.

SIGNATURES ON FOLLOWING PAGE
746
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 18 of 18
The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN [NAME OF CONSULTANT]
Colleen Tribby, City Manager [NAME, TITLE]
Attest:

Consultant’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:

City Attorney
747
Consulting Services Agreement between City of Dublin and Last revised [MM/DD/YYYY] ___ for ___ Exhibit A – Page 1 of 1

EXHIBIT A

SCOPE OF SERVICES

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
All CPI increases shall be calculated by Contractor and requested for adjustment each May, effective each July 1st. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be submitted to the Public Works Management Analyst, or their designee, for approval prior to taking effect. Remit invoices to: [email protected] 748
Attachment B
RANK 1
FIRM 1 RANK 2
FIRM 2 RANK 3
FIRM 3 RANK 4
FIRM 4 RANK 5
FIRM 5 RANK 6
FIRM 6 RANK 7
FIRM 7 RANK 8
FIRM 8 RANK 9
FIRM 9 RANK 10
FIRM 10
CATEGORY:

RATER SIGNATURE: DATE:

Address:
(To applicants of projects requiring Special Inspection or Testing per Chapter 17 of the California Building Code) BEFORE A PERMIT CAN BE ISSUED: The owner or his/her representative, on the advice of the responsible Project Engineer or Architect, shall complete, sign and submit the Special Inspection Agreement and Structural Tests Schedule to the Building Division for review and approval. Original and digital signatures are accepted.

The owner and his/her general contractor, where applicable, shall also acknowledge the following conditions applicable to Special Inspection and/or Testing:

1. Contractor is responsible for proper notification to the Inspection or Testing agency for items listed.

2. Only the testing laboratory should take samples and transport them to their laboratory.

3. Copies of all laboratory reports and inspections are to be sent directly to this Division by the Testing agency on a weekly basis.

4. Inspection agency to submit names and qualifications of on-site special inspectors to this Division for approval. This will not be required when the agency provides each special inspector with an identification badge that indicates the following:
a. Name of inspector.
b. Photo of inspector.
c. The specific areas in which the Inspector is qualified to inspect. d. An authorization signature by the registered Engineer who is a full-time employee of the agency. e. The special inspector shall display his/her badge whenever performing the function of an inspector.

5. The special inspector is responsible to the Chief Building Official for immediate notification of any concerns and/or problems encountered.

6. It is the responsibility of the contractor to review the Building Division approved plans for additional inspection or testing requirements that may be noted. A pre-construction conference at the job site is recommended to review special inspection procedures.

7. The special inspector shall use only Building Division Approved Drawings.

8. BEFORE AN OCCUPANCY PERMIT CAN BE ISSUED: The inspection agency shall submit a statement that all items requiring testing and inspection were fulfilled and reported. Those items not tested and/or inspected shall be noted in this statement. A copy of the statement shall be maintained at the job site for the Building Inspector’s review prior to final inspections.

9. Constructor responsible for the construction shall submit a written statement of responsibility to the Chief Building Official and the owner per CBC Section 1705.1 where required.

10. Attach a City approved matrix list for all special inspectors showing inspection areas for which they are qualified by experience and appropriate certifications. (See enclosed)
ACKNOWLEDGEMENT:

Owner’s Name (print) Signature Date
Special Inspection Company Name Rep. Signature Date
Project Architect / Engineer (print) Signature Date
Contractor’s Name (print) Signature Date
Approved by Chief Building Official Signature Date
Attachment C
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STRUCTURAL TESTS AND INSPECTION SCHEDULE
(Per CBC Sections 1704, 1705 or 1708)
Hereby certifies that the Testing/Inspection Agency named above has been engaged to perform structural tests and inspection during construction, as checked below, to satisfy all applicable portions of the Building Code.

Prior to issuance of any occupancy permit, the Inspection Agency shall submit a statement that all items of designated work performed were reported. Any items checked but not tested or inspected will be noted and explained.

Whenever any designated items on the list are ready for sampling, testing, or inspection, it shall be the responsibility of the contractor to give timely notice to the Inspection Agency so that the required services may be performed.

REINFORCING STEEL: STRUCTURAL STEEL:

Tensile & Bend, one set per heat per tons Sample & Test (list specific members below) Inspection of Placement Shop Identification & Welding Inspection Inspection of Welding Shop Ultrasonic Inspection
Dowelling Shop Radiography
Field Welding Inspection
MASONRY: Field Bolting Inspection
Preliminary Acceptance Tests (Masonry Units, Wall Prisms) Field Ultrasonic Inspection Subsequent Tests (Mortar, Grout, Field Wall Prisms) Field Radiography Inspection of Grouting Metal Deck Welding Inspection
Inspection of Placement & Grouting
ASPHALTIC CONCRETE:

CONCRETE, SHOTCRETE, GROUT & MORTAR: Mix Designs
Inspection of Batch Plant
Core/Test
Field Inspection
Suitability Tests
Specific Gravity
Asphalt Content
Sieve Analysis
K Factors
Stabilometer Valve
Swell
INSULATING CONCRETE:

Sample & Test
Unit Weights
FIREPROOFING:

Inspection of Placement
PRECAST CONCRETE: Density Tests
Reinforcing Tests Thickness Tests
Inspection of Reinforcing Placement Inspect Batching
Tendon Tests Acceptance Tests
Inspection of Tendon Placement Sample & Test
Inspection of Concrete Placement
Inspection of Concrete Batching STRUCTURAL WOOD:

Inspection of Panel Attachments & Inserts Inspection of Fabrication Compression Tests Inspection of Truss Joist Fabrication Inspection of Stressing/Transfer Sample & Test Components Inspection of Glue Lam Fabrication
PILING, CAISSONS, CAPS, TIES: Nailing and Bolting
Drilled Piers Anchoring and Other Fastening
Inspection of Reinforcing Placement
Inspection of Concrete Placement FILL MATERIAL:

Inspection of Concrete Batching Acceptance Tests
Epoxy Holdowns Moisture-Density Determination
Field Density
UNDERPINNING:

Inspection of Steel Fabrication Others:

Inspection of Reinforcing & Forms Epoxy Anchors
Inspection of Concrete Placement Anchor Bolts Installed in concrete Inspection of Tieback
Concrete Shot Grout Mortar
Aggregate Tests for Designs
Suitability of Aggregates
Mix Designs
Test Panel
Batch Plant Inspection
Cement Grab Sample
Inspect Placing
Compression Tests
Cast Specimens
Pick-Up Samples
Shrinkage Bars
Yield Check
Air Check
Dry Unit Weight
751
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Inspection of placement
Sample & Test
Seismic Resisting Elements (Periodic Special Inspection is Required UON) Cold-Formed Steel Framing:

Bolting
Screw Attachment
Anchorage of Other Fastening
Storage Racks and Access Floors:

Anchorage of Access Floors
Anchorage of Storage Racks 8 Feet or Greater
in Height
Erection and Fastening of Architectural Components:

Exterior Cladding
Interior and Exterior Nonbearing Walls
Interior and Exterior Veneer
Fastening of Mechanical and Electrical Components:

Electrical Equipment for Emergency or Standby Power
Anchorage of other Electrical Equipment in Seismic Design Category E or F Installing of Piping System
Specify if other tests, inspections or special instructions are required for theproject. 752
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RECOGNIZED SPECIAL INSPECTION & TESTING AGENCIES
KEY:

RC = Reinforced Concrete PC = Pre-Stressed/Post-Tensioned Concrete
SM = Structural Masonry
SS = Structural Steel Welding/Bolting
HSB = High-Strength Bolting
NDT = Non-Destructive Testing
FP = Spray-Applied Fireproofing
SWC = Structural Wood Connection
URM = Unreinforced Masonry Push/Torque Tests Only
SW = Structural Welding
Agency
Name
HQ Address Phone/Fax RC PC SM SS FP URM HSB SW
C
SW NDT Exp Date
Ace Quality
Control
3075 Teagarden St,
San Leandro CA
94577
(510) 969-4239 X X X X X X X X X X 1/4/2027
Achievement
Engineering
Corp
1145 S.Third
Street, San Jose,
CA 95112
(408) 217-9174
(408) 217-9632
X X X X X X X X X X 12/20/2027
Berlogar,
Stevens, &
Associates
5587 Sunol Blvd.

Pleasanton, CA
94566
(925) 484-0220
(925) 846-9645
X X X X X 9/27/2026
Biggs
Cardosa
Associates
1871 The Alameda,
Suite 200 San Jose,
CA 95126
(408) 296-5515
(408) 296-8114
X X X X X X X X X X 6/23/2025
B.S.K.

Associates
1181 Quarry Ln.,
Suite 300
Pleasanton, CA
94566
(925) 462-4000
(925) 462-6283
X X X X X X X X X 4/28/2028
Consolidated
Engineering
Labs
2001 Crow Canyon
Rd., Ste. 100 San
Ramon, CA 94583
(925) 314-7100
(925) 855-7140
X X X X X X X X X X 3/20/2026
Construction
Testing
Services
2174 Rheem Dr.,
Suite A Pleasanton,
CA 94588
(925) 462-5151
(925) 462-5183
X X X X X X X X X 8/1/2026
CTE Cal Inc 46716 Fremont
Blvd Fremont, CA
94538
(510) 573-6352 X X X X X X X X X X 2/20/2028
ENGEO, Inc. 2010 Crow Canyon
Rd., Ste. 250 San
Ramon, CA 94583-
1545
(925) 838-1600
(925) 838-7425
X X X X X X X X X 7/12/2027
Geissler
Engineering
83 E Beach Road
Belvedere, Ca
94920
(415) 760-5636 X X X X X 5/7/2028
HP
Inspections
690 Sunol Blvd,
bldg. H San Jose,
CA 95126
(408) 288-8460
(408) 271-0902
X X X X X X 6/28/2026
Intertek-PSI 16170 Vineyard
Blvd., Siute 170
Morgan Hill, CA
95037
(408)-669-5500 X X X X X X X 4/15/2028
Korbmacher
Engineering
480 Preston Ct.,
Suite B Livermore,
CA 94551
(925) 454-9033
(925) 454-9564
X X X X X X X X X X 6/29/2025
Krazan and
Associates,
Inc.
1061 Serpentine
Ln. Ste F.

Pleasanton, CA
94566
(925) 307-1160 X X X X X X X X X X 7/8/2025
MatriScope
Engineering
Laboratories
INC
601 Bercut Drive
Sacramento Ca
95811
(916)330-2201 X X X X X X X X X 7/16/2027
753
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Engineering
Consultants *
6743 Dublin Blvd,
Suite 15 Dublin, CA
94568
(925) 829-8090
(925) 829-0235
X X X X X X X 7/12/2025
Ninyo &
Moore
2149 O’Toole Ave,
Suite 30 San Jose,
CA 95131
(408) 435-9000 X X X X X X X X X X 3/29/2026
Norcon, LLC 470 3rd St, #105
San Francisco, CA
94107
(415) 692-0519 X X X X X X X 10/13/2026

QUANTUM

GEOTECHNI

CAL, INC
6288 San Ignacio
Avenue, Suite A
San Jose Ca. 95119
(408)629-3822
Fax (408)629-
3825
X X X X X X 7/1/2027
RES
Engineers,
Inc
1250 Missouri St.,
Suite 207 San
Francisco, CA
94107
(415) 822-4625
(415) 822-8925
X X X X X X X X X X 10/20/2025
RGH
Consutants
3501 Industrial
Drive, Suite A
Santa Rosa, Ca
95403
(707) 544-1072 X X X X 2/10/2028
Stevens,
Ferrone &
Bailey
Engineering
1600 Willow Pass
Ct. Concord, CA
94520
(925) 688-1001
(925) 688-1005
X X X X X X X X X X 4/25/2026
Testing
Engineers,
Inc.
2811 Teagarden St
San Leandro, CA
94577
(510) 835-3142
(510) 834-3777
X X X X X X X X X X 7/12/2025
Twining, Inc 5027 Commercial
Circle, Ste G
Concord, CA 94520
(949) 849-8186 X X X X X X X X X X 3/18/2028
UES 3410 W Hammer
Lane, Suite F,
Stockton CA 95219
(209) 234-7722 X X X X X X X X X 3/8/2027
Valley
Inspection Inc
326 Woodrow Ave,
Vallejo CA
94591
(707) 552-7037 X X X X X 8/26/2025
Agencies have not been evaluated for geotechnical special inspection or for nondestructive testing. Agencies may not be qualified to perform all aspects of special inspection. Agencies may have offices in more than one location. Other agencies may be approved by local jurisdictions. *Agency Sub-Contracts Laboratory Services
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REQUEST FOR QUALIFICATIONS

ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES City of Dublin
Statement of Qualifications (SOQ) must be received by: Friday, March 27, 2026, at 4:00 p.m.

Julius Pickney, Management Analyst II
100 Civic Plaza
City of Dublin, CA 94568
Statement of Qualifications will be evaluated on the following: a) responsiveness to the Request for Qualification questions, b) experience of the firm, c) experience and qualifications of the assigned individuals and d) Satisfaction of previous clients.
755
Request for Qualifications
For
On-Call Transportation Planning and Engineering Services Overview
The City of Dublin is seeking qualified Engineering firms to provide professional on-call transportation planning and engineering services. Services will support private development review, Capital Improvement Program (CIP) projects, and citywide transportation analysis and implementation efforts.

Project Description
The City is interested in securing firms for the specific purpose of obtaining on-call transportation planning and engineering services. This RFQ does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of the statement of qualifications (SOQ) or in anticipation of a contract.

Considerations
The City of Dublin is seeking professional services of qualified engineering firms to provide on-call transportation planning and engineering services for multiple projects over the next three years. The City intends to select the most qualified firm(s) to provide these services. The selected firm will perform services on a “Time and Materials” basis to be negotiated with the City. The firm’s services will be negotiated on a per project basis and have a budget and specific work scope. Tasks involving traffic signal hardware, communications systems, controller programming, or central system configuration are anticipated to be performed under the City’s On-Call Intelligent Transportation Systems Services Consulting Services Agreement; however, the transportation consultant may provide operational analysis and improvement recommendation. 756
Once a Task Order is approved, rates are locked in for the duration of the project. Travel time, mileage, vehicles, meals, etc. will not be allowed and should be incorporated into your hourly rates provided. Consultant may request hourly rates be updated annually, prior to the City’s fiscal year start. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be submitted to the Public Works Management Analyst, or their designee, each May (effective each July 1st) for approval prior to taking effect.

Scope of Services

1. Development Review & CEQA Support
• Review development applications for transportation and circulation impacts • Review site access, driveway spacing, and sight distance • Review frontage improvements for multimodal access including pedestrian, bicycle, ADA, emergency access, and transit accommodation
• Prepare or peer review traffic impact analyses and technical studies • Conduct VMT analysis and screening
• Review transportation sections of CEQA documents
• Review Transportation Demand Management (TDM) plans and monitoring reports • Prepare conditions of approval and mitigation measures

4. Data Collection & Modeling
• Traffic counts including turning movements, classification, and multimodal counts • Parking utilization surveys
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• Origin-destination and field observations
• Maintain and update transportation data sets as requested by the City

5. Design Support
• Signing and striping plan preparation and review
• Conceptual roadway and intersection layout development • Roundabout and intersection geometry evaluation
• ADA curb ramp and accessibility review
• Multimodal improvement concepts including bicycle and pedestrian facilities • Cost estimates at planning and project development level

6. Transit Coordination & Priority Infrastructure (project based or part of development review) • Coordinate with regional transit providers
• Evaluate bus stop placement and accessibility
• Support transit priority treatments such as TSP and queue jumps • Evaluate multimodal access to transit facilities

1. Responsiveness and Timeliness:
a. Consultant must adhere to the highest ethical standards in all interactions with clients, colleagues, and stakeholders.
b. Consultant shall acknowledge City communications within two (2) business days. i. If the assigned staff is unavailable, the Consultant shall provide an alternate point of contact.
ii. A substantive response or estimated response timeframe shall be provided within four (4) business days unless otherwise specified in the task order. c. Complete assigned tasks in accordance with schedules established in the project scope or task order.
d. Meet project milestones and deadlines unless otherwise approved by the City. e. Consultant shall notify the City as soon as reasonably practicable after becoming aware of a schedule conflict or potential delay, and no later than three (3) business days prior to the affected deadline whenever feasible.
i. The resolution shall be discussed during the next scheduled coordination meeting or sooner if requested by the City.
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f. Request schedule adjustments in advance when needed
g. Repeated failure to meet agreed deadlines without prior coordination may affect future task assignments and may be considered in performance evaluation.

2. Quality of Deliverables:
a. Deliverables shall be complete, technically accurate, and consistent with City guidelines and applicable standards
b. Consultant shall provide regular progress reports which include project status updates, milestones achieved, and any issues encountered.
i. The format, frequency, and performance metrics of progress reports shall be established during task scoping and documented in the task order.
ii. Reports shall include, at a minimum, schedule status, budget status, upcoming milestones, and identified risks.
c. Consultant staff assigned to the project shall maintain qualifications appropriate to their role and demonstrate familiarity with current applicable standards (e.g., CA MUTCD, Caltrans, AASHTO, CEQA, and PROWAG) when performing services.

If the Consultant is unable to meet the timelines or requirements set forth in Exhibit A, the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss with the Consultant regarding their performance to understand the circumstances and collaboratively identify a resolution. If performance issues persist, and the City can reasonably demonstrate that such issues are due to the Consultant’s actions or omissions, the City may, (i) temporarily withhold payment for the specific deliverables in question until they are satisfactorily completed and accepted, or (ii) request that the Consultant re-perform the services at no additional cost. Repeated and material failure to meet agreed-upon performance measures, after reasonable opportunity to cure and upon substantiated fault of the Consultant, may constitute grounds for termination for cause.

Process and General Conditions

1. Proposers shall submit one electronic copy to:

2. Deadline for submitting the Statement of Qualifications is Friday, March 27, 2026, at 4:00 p.m. via e-mail only to Julius Pickney at [email protected]. Late submissions will not be accepted.

Each SOQ shall be limited to a maximum of 10 pages, single-sided, using minimum 12-pointfont size. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.

Schedule for RFQ Process
Wednesday, March 4 Request for Qualifications posted to City website.

Friday, March 13 Deadline to submit questions to City of Dublin by 4:00 p.m. via e-mail ONLY to Julius Pickney at [email protected]
Wednesday, March 18 Addendum posted, if required
Friday, March 27 SOQs are due no later than 4:00 PM on March 27 th to Julius Pickney at
[email protected] ONLY. Late submittals will not be accepted.

Friday, April 3 Interview firms (optional)
Tuesday, April 21 Consulting Services Agreement scheduled for approval by the Dublin City Council. (Tentative dates, subject to change)
RFQ Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any other information you would like to include should be placed in a separated section at the back of your Statement of Qualification. Please note however that the RFQ submittal is limited to 10 pages maximum single sided (excluding resumes), and should be submitted on 8 ½ x 11 paper, in 12-point font. Page limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.

Interested firms are requested to submit one electronic copy of their SOQs as follows:

2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity.

3. Provide at least three references (names and current phone numbers) from recent work (previous five 760
years) similar to the services outlined in this request for qualification. Please include a brief description of the work performed and the role your firm performed.

4. Provide a Conflict of Interest statement, as identified below.

6. Firms shall indicate which services are proposed to be subcontracted out. Firms must request approval for all future changes to work assignments.

Standard Consulting Agreement:

A sample of the City’s Standard Consulting Agreement (Agreement), including insurance requirements, is provided as Attachment A.

Otherwise, the interested firm is to state in the Qualification that the Agreement and insurance requirements are acceptable.

Consideration for exceptions will not be considered if not included in the submitted Qualification. 761
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.

This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as current and future commitments to other projects.

Governing Law
This RFQ summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the State of California.
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Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin’s requirements:

Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for award of contract services.

Selection of Consultant
Submitted SOQs will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members. • Quality and completeness of the Qualification.
• Experience with engagement of similar scope and complexity. • Satisfaction of previous clients.
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Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 1 of 15

CONSULTING SERVICES AGREEMENT BETWEEN

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed ________________, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the amount of compensation between this Agreement and Consultant’s proposal, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the Attachment A
764
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 2 of 15
time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; ▪ The beginning and ending dates of the billing period; ▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
▪ A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual performing work under this Agreement;
o Hours must be logged in increments of tenths of an hour or quarter hour; o If this Agreement covers multiple projects, all hours must also be logged by project assignment; and
o A brief description of the work, and each reimbursable expense. ▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
▪ The Consultant’s signature;
▪ Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and 765
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 3 of 15
the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit A.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services 766
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required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

4.1 Workers’ Compensation.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors.

4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall submit the following:
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a. Certificate of Liability Insurance in the amounts specified in the section; and
b. Waiver of Subrogation Endorsement as required by the section.

4.2 Commercial General and Automobile Liability Insurance.

Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation.
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Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 6 of 15
d. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section.

4.3 Professional Liability Insurance.

4.3.2 Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 3 years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement. 769
Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 7 of 15

4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section.

4.4 All Policies Requirements.

4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
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Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Page 8 of 15
▪ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
▪ Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or ▪ Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole negligence or willful misconduct of the City.

Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782. 771
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The Consultant’s obligation to defend and indemnify shall not be excused because of the Consultant’s inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and 773
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agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but are not limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver 774
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those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.

Section 10. MISCELLANEOUS PROVISIONS.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.10 Notices. Any written notice to Consultant shall be sent to:
____________________________________________
____________________________________________
____________________________________________
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Any written notice to City shall be sent to:

City of Dublin
Att:___________
100 Civic Plaza
Dublin, CA 94568

Exhibit A Scope of Services & Compensation Schedule/Reimbursable Expenses

SIGNATURES ON FOLLOWING PAGE
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The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.

CITY OF DUBLIN [NAME OF CONSULTANT]
Colleen Tribby, City Manager [NAME, TITLE]
Attest:

Consultant’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:

City Attorney
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Consulting Services Agreement between City of Dublin and [MM/DD/YYYY] ___ for ___ Exhibit A – Page 1 of 1

EXHIBIT A

SCOPE OF SERVICES

COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
All CPI increases shall be calculated by Contractor and requested for adjustment each May, effective each July 1st. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be submitted to the Public Works Management Analyst, or their designee, for approval prior to taking effect. Remit invoices to: [email protected] 779
Attachment B
RANK 1
FIRM 1 RANK 2
FIRM 2 RANK 3
FIRM 3 RANK 4
FIRM 4 RANK 5
FIRM 5 RANK 6
FIRM 6 RANK 7
FIRM 7 RANK 8
FIRM 8 RANK 9
FIRM 9 RANK 10
FIRM 10
CATEGORY:

RATER SIGNATURE: DATE:

QUALIFICATIONS TO PROVIDE QUALIFICATIONS QUALIFICATIONS TO PROVIDE TO PROVIDE

ON-CALL DEVELOPMENT ON-CALL DEVELOPMENT

REVIEW REVIEW

ON-CALL DEVELOPMENT
TO THE

CITY OF
DUBLIN
2126 RHEEM DRIVE
PLEASANTON, CA 94588
(925) 462-5959

PRESENTED BY
4 L E A F , I N C .

MARCH 27, 2026 MARCH MARCH 27, 2026 27, 2026
Attachment 12
781

TABLE OF

CONTENTS
SECTION 1
COVER LETTER 1
SECTION 2
QUAL IFICATIONS OF THE FIRM 1 - 6
SECTION 3
REFERENCES 7
SECTION 4
CONFL ICT OF INTEREST 8

APPENDIX

RESUMES
SECTION 5
FEE SCHEDULE& BASIS OF CHARGES 9 - 10
782
TO THE

CITY OF DUBLIN

QQUUAALLIIFFIICCAATTIIOONNSS TTOO PPRROOVVIIDDEE

OONN--CCAALLLL DDEEVVEELLOOPPMMEENNTT RREEVVIIEEWW
SECTION 1

COVER LETTER
783
Construction Management • Inspection • Plan Check • Planning • Code Enforcement 2126 Rheem Drive • Pleasanton, CA 94588 • Phone (925) 462-5959 City of Dublin March 27, 2026
Public Works Department
100 Civic Plaza
Dublin, CA 94568
Attn: Julius Pickney, Management Analyst
RE: RFQ – On-Call Development Review to the City of Dublin 4LEAF, Inc. (4LEAF), a California “C” Corporation is pleased to present our proposal to provide On-Call Development Review Services to the City of Dublin (City). 4LEAF has provided plan review, inspection, and other related services to numerous public agencies throughout California for over 25 years. 4LEAF is an ideal consultant choice for the following reasons:
 Familiar Consultant / Local Presence
4LEAF has maintained a strong and collaborative partnership with the City of Dublin since 2004, providing the City with Building Plan Review, Inspection, and Code Enforcement services. In addition to serving the City, 4LEAF has provided professional services to numerous Bay Area municipalities.

Our firm is more than capable of handling the requirements of the City. We have the staff necessary to address any needs the City may have in an on-site or remote capacity. Our clients that neighbor the City include, but are not limited to:
• City of Pleasanton
• City of Livermore
• City of Hayward
• City of Richmond
• City of Fremont
• City of Newark
• City of Union City
• City of Brentwood
• City of Walnut Creek
• City of Cupertino
• County of Alameda
• County of San Mateo
 Development Review & Project Management Capabilities
Our team provides responsive, on-call support that seamlessly augments City staff and adapts to fluctuating workloads. Our core strengths include:
• Managing projects end-to-end, from initial application through final sign-off • Performing thorough engineering plan reviews across a wide range of development types • Coordinating effectively with City staff, applicants, and outside agencies • Maintaining consistent, timely review cycles aligned with City expectations • Integrating quickly into existing workflows to support immediate and long-term needs  Timeliness of Response
4LEAF is known for delivering timely and reliable plan review services, including partial, full, and expedited reviews. Our team consistently meets compressed review schedules and can adjust turnaround times to align with City priorities, ensuring responsive support for both routine and urgent development applications.

We appreciate this opportunity to present our qualifications to the City. If you have any questions or require additional information, please contact us using the information below.

Respectfully submitted,
Kevin J. Duggan, President Craig Tole, VP of Community Development (925) 250-7602, [email protected] (925) 580-4055, [email protected] 784
TO THE

CITY OF DUBLIN

QQUUAALLIIFFIICCAATTIIOONNSS TTOO PPRROOVVIIDDEE

OONN--CCAALLLL DDEEVVEELLOOPPMMEENNTT RREEVVIIEEWW
SECTION 2

QUALIFICATIONS OF THE
FIRM
785

Qualifications to Provide On-Call Development Review Services to the City of Dublin Page 2 Section 2: Qualifications of the Firm March 27, 2026
SECTION 2: QUALIFICATIONS OF THE FIRM
4LEAF, Inc. (4LEAF) is a California “C” Corporation that was established in 1999 and incorporated in 2001. Our extensive team of engineers and managers are fully equipped with training and experience providing complete services including engineering review, plan check, CASp, inspection, permit technician assistance, code enforcement, professional development training, and other related professional and technical services to the City. Our goal is to set the industry standard for excellent customer service, and we have grown to over 400 personnel throughout California, Washington, Arizona, Nevada, Massachusetts, Texas, Hawaii, and the New England Area. We are able to provide any full-time or part-time need the City may have, regardless of scope and duration.

Management
Office Locations
Bay Area (HQ)
2126 Rheem Drive
Pleasanton, CA 94588
Santa Rosa
2235 Mercury Way, Ste. 120
Santa Rosa, CA 95407
Sacramento
8896 N. Winding Way
Fair Oaks, CA 95628
Monterey
409 Washington St., Suite 100
Monterey, CA 93940
Newport Beach
4440 Von Karman Suite 300
Newport Beach, CA 92660
San Bernardino
424 E. Vanderbilt Way, Suite A
San Bernardino, CA 92408
San Diego
402 W. Broadway Ste. 400
San Diego, CA 92101
4LEAF Consulting, LLC
157 E. Warm Springs Rd.

Las Vegas, NV 89119
New England
132 Central St., Suite 210
Foxboro, MA 02035
Professionals
Title # of Staff Title # of Staff
ICC Certified Plans Examiners 55+ Registered Engineers (PE, SE) 20+ ICC Certified Inspectors & IORs 200+ ICC Permit Technicians 45+ Registered Architects 5 ICC Certified Building Officials 30+ Code Enforcement Staff (PC832) 85+ CASp 15
Construction Managers/Inspectors 40+ Fire Plans Examiners & Inspectors 30+ Kevin J. Duggan
President
Phone: (925) 462-5959
Email: [email protected]
Craig Tole
Principal-in-Charge
Phone: (925) 580-4055
Email: [email protected]
Shannon Yauchzee, PE
Engineering PM / Primary Engineering Reviewer
Phone: (626) 523-5880
Email: [email protected]
Michael Loomis, SE, CBO, CASp, PMP
Director of Structural Engineering
Phone: (831) 620-2305
Email: [email protected]
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Mission
4LEAF is committed to delivering responsive, high-quality engineering services by providing exceptional customer service and tailored solutions to meet the unique needs of our clients. We put this commitment into practice by building strong relationships and integrating seamlessly with City staff— this has positioned us as a trusted partner in providing engineering plan review, permit processing, and development support services to public agencies. For over 24 years, we have supported municipal departments in managing development review processes, coordinating with regulatory agencies, and ensuring compliance with applicable codes and standards. Our team has extensive experience working on a wide range of development projects and has performed plan review and inspection services on more than $50 billion in construction.

We have provided plan review and project coordination services for thousands of residential and commercial developments, including subdivisions, mixed-use projects, transportation improvements, utility systems, and public infrastructure. Our team routinely reviews grading plans, improvement plans, and utility designs, ensuring compliance with local standards, NPDES requirements, and ADA accessibility guidelines. In addition, we work closely with applicants, consultants, and agencies to streamline permitting processes, deliver clear and comprehensive review comments, and help projects progress efficiently through each phase of development. 4LEAF has also established itself as a leader in delivering on-call staff augmentation services, supporting agencies with fluctuating workloads and time-sensitive projects. Our team is experienced in managing multiple concurrent assignments, maintaining consistent review timelines, and providing responsive communication to both staff and applicants. We are committed to helping agencies maintain high levels of service, improve efficiency in the development review process, and deliver successful project outcomes for their communities.

We have a proven track record supporting development review and engineering services for projects of varying size and complexity, including:

Residential & Mixed-Use
Development Subdivisions & Parcel Maps Grading & Site Development Commercial & Office
Developments
Utility & Infrastructure
Improvements
Stormwater & Drainage
Systems
Transportation & Traffic
Improvements Capital Improvement Projects Public Right-of-Way Improvements Municipal & Public Facilities Private Development Projects ADA Compliance Upgrades Tenant Improvements &
Redevelopment
Underground Utilities & Dry
Utilities
Streets, Curb, Gutter &
Sidewalk
Exceptions
4LEAF is capable of meeting the City’s Standard Consulting Agreement and insurance requirements.

There are no exceptions that we would like to make to the Agreement nor insurance requirements at this time.
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Key Personnel
Craig Tole – Principal-in-Charge
Craig has served municipalities for the past 20 years under the supervision of 4LEAF’s President.

Among Craig’s responsibilities include the day-to-day contact with many of 4LEAF’s clients within Engineering, Building & Safety, and Public Works Departments. Craig has successfully managed a multitude of projects valuing up to $8 billion.

Shannon Yauchzee, PE – Engineering Project Manager / Primary Engineering Reviewer Shannon has over 28 years of experience within the industry. He has served multiple municipalities in the capacity of Public Works Director, Civil Engineer, Building Official, and Mechanical Inspector.

Shannon specializes in infrastructure planning, review and approval of engineering plans related to subdivision and private development projects and overseeing and administering the Capital Improvement Program.

Michael Loomis, SE, CBO, CASp, PMP – Director of Structural Engineering With more than 28 years of expertise in the industry, Michael has an excellent working knowledge of all types of construction, including architectural, structural, electrical, mechanical, and plumbing systems. Michael is extremely committed and has shown dedication by obtaining multiple certifications through the International Code Council (ICC), and is a Certified Access Specialist, (CASp).

Jose Lopez, PE – Senior Civil Engineer
Jose is a veteran Civil Engineer, Building Inspector, and Construction Manager with over 37 years of experience in the industry. Jose has spent the entirety of his professional career working for public agencies and consulting companies, providing highly skilled design, plan check, and construction management for buildings, sewers, storm drains, electrical infrastructures, fiber optic cable and systems infrastructure, paving, grading, and transportation/roadway systems.

Jon Blank, PE, TE, LS – Senior Civil Engineer
Jon is an experienced professional engineer with more than 30 years of experience managing public works projects. He is well versed in project management, construction management, survey, mapping, traffic engineering, land development, and facility design and maintenance.

Daniel Wolfe, PE – Senior Civil Engineer
Daniel is a highly capable Civil Engineer with over 24 years of experience across a variety of projects.

He is skilled in interpreting and applying California Building Codes, Civil Plan Review, Computer-Aided Design (CAD), Construction, and Structural Analysis. Furthermore, Daniels extensive experience within local government has made him highly proficient in coordinating and cooperating with various departments in the pursuit of the successful completion of any project.

Adolfo Gonzales, MPA – Traffic Engineer
Adolfo serves as 4LEAF’s Traffic Engineer and brings a vast knowledge of professional transportation experience, over 39 years of municipal experience, and excellent leadership qualities that make him a strong addition to any municipality.

Over 75 total Plan Review Personnel available to assist the City. Resumes for Key Personnel may be found in the Appendix.
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On-Call Development Review Services
4LEAF provides development engineering review and project coordination services for land development projects to ensure compliance with applicable City standards, approved plans, and regulatory requirements. Our services include reviewing improvement plans, grading plans, utility designs, and associated documents for consistency with municipal codes, NPDES requirements, and established engineering standards. We support a wide range of development types including singlefamily subdivisions, multi-family and mixed-use developments, commercial and industrial projects, and public infrastructure improvements. In addition, we perform review of tentative, parcel, and final maps, as well as easement and right-of-way dedications and abandonments, while coordinating with City staff, applicants, and outside agencies to help projects progress efficiently through the development review process.

Approach
We understand the development review process from initial application through construction and final acceptance. Our development engineering services include, but are not limited to:
• Reviewing grading plans, improvement plans, utility designs, drainage reports, and supporting technical documents for compliance with City standards and applicable regulations • Ensuring construction documents conform to approved entitlements, conditions of approval, and municipal codes
• Performing detailed plan review for roadway, storm drainage, sanitary sewer, water, and dry utility improvements
• Reviewing tentative, parcel, and final maps, easements, and right-of-way documents for consistency with the California Subdivision Map Act
• Coordinating with City staff, applicants, and outside agencies to resolve comments and maintain project timelines
• Verifying compliance with NPDES requirements, stormwater quality measures, and ADA accessibility standards
• Reviewing engineer’s cost estimates for accuracy, completeness, and alignment with current construction standards
• Supporting field coordination, as needed, during construction to ensure plans are implemented in accordance with approved documents
On- and Off-Site Review
4LEAF can provide Registered Professional Engineers (PEs) to support the City on an on-call basis, either on-site or remotely, performing engineering plan review, map review, and development coordination services as needed. Our team is experienced in ensuring compliance with conditions of approval, City standards, and applicable codes and regulations. This flexible staffing approach allows the City to efficiently manage fluctuating workloads while maintaining consistent review timelines, high-quality technical evaluations, and responsive service without the need for additional full-time staff.

Turn-Around Times
4LEAF has a tremendous reputation for completing projects on-time and under budget. 4LEAF’s Plan Review team is widely recognized for quick turn-around times and prompt service. Off-site plan reviews are performed at our office, with plans transmitted by personal delivery or overnight service. 789
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The standard turn-around time is within 10 business days for rough grading plan reviews and within 15 days for subdivision, commercial/industrial, and mapping submittals; however, these timeframes are negotiable based on your needs.

Type of Plans Initial
Review
Resubmittal
Review
Resubmittal
Review #2
Expedited
Review
Expedited
Resubmittal
Land Development
Plans (Residential,
Commercial, Grading)
< 10 Days < 5 Days < 5 Days < 5 Days < 3 Days
Subdivision &
Mapping (Tentative,
Parcel, Final Maps)
< 10 Days < 5Days < 5 Days < 5 Days < 3 Days
Public Works
Improvement Plans
(Streets, ADA,
Frontage)
< 10 Days < 5 Days < 5 Days < 5 Days < 3 Days
Utilities &
Infrastructure (Water,
Sewer, Dry Utilities)
< 10 Days < 5Days < 5 Days < 5 Days < 3 Days
Stormwater &
Drainage (NPDES, LID,
Compliance)
< 10 Days < 5 Days < 5 Days < 5 Days < 3 Days
ROW, Traffic & CIP
(Encroachment, Traffic
Control, Capital
Projects)
< 10 Days < 5Days < 5 Days < 5 Days < 3 Days
4LEAF’s EZPlan Review
EZPlan Review is our in-house tracking software that
acts as a communication tool between 4LEAF and the
jurisdictions we work with. The use of EZPlan makes
communication easy. This web portal allows users to
visualize project due dates, notes, and status updates
so that projects can be followed from start to finish.

Additionally, 4LEAF provides electronically stamped
and uploaded copies of approved project plans, a value
which saves clients time and resources. With the use of EZPlan, 4LEAF hopes to provide a level of ease and
transparency during the off-site plan review process.

Engineering Review Examples
To demonstrate our experience and quality of work, sample plan review comment letters from past projects are provided in this link for the City's review. 790
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SECTION 3

REFERENCES
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SECTION 3:REFERENCES
City of Oakland
Plan Review, Inspection, Engineering Review, Code Enforcement, and Permit Support Services 4LEAF supports the City of Oakland Department of Transportation (OakDOT) in right-ofway permitting, reviewing applications from telecom companies for small wireless facilities. Our team manages application intake, review, and permit issuance, ensuring compliance with City standards, safety requirements, and quality guidelines. Our team evaluates Traffic Control Plans, engineering and construction plans, and drawings for survey and monument conflicts, coordinating with City departments to maintain consistent review comments. We ensure timely permit reviews under FCC shot clocks, track application status, and issue permits.

Client Contact: Reginald Bazile, Project Manager
Client Phone: (510) 238-2033
Contact Email: [email protected]
City of Cupertino
Plan Review, Inspection, Permitting, and Engineering Review Services 4LEAF performed Resident Engineer (RE) and inspection services for many Public Works improvement projects performed in the City associated with the construction of Apple Park. Improvements included installing new sanitary and storm drain lines, modifying traffic signals, relocating existing gas and potable and recycled waterline, intersection improvements, curb and gutter improvements, and new AC paving. Sanitary sewer improvements included installing sanitary sewers at depths between 7 and 20 feet. Each project was inspected per Caltrans specifications.

Client Contact: Sean Hatch, Building Official
Client Phone: (408) 777-3231
Contact Email: [email protected]
City of Sacramento
Plan Review, Inspection, Permitting, and Development Engineering Services 4LEAF provided engineering plan review, permit processing, and project coordination services for fiber optic and small cell installations throughout the City of Sacramento.

Services included reviewing and managing encroachment permit applications, traffic control plans, trenching and restoration plans, and utility layouts to ensure compliance with City standards, NPDES requirements, and applicable regulations. Improvements consisted of installation of fiber conduit, handholes, small cell facilities, and associated infrastructure within the public right-of-way. 4LEAF coordinated with City staff, applicants, and utility providers, delivered timely and comprehensive plan check comments, and supported projects through approval in accordance with City requirements.

Client Contact: Daniel Valencia, Supervising Engineer
Client Phone: (916) 808-8959
Contact Email: [email protected]
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SECTION 4

CONFLICT OF INTEREST
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Qualifications to Provide On-Call Development Review Services to the City of Dublin Page 8 Section 4: Conflict of Interest March 27, 2026
SECTION 4: CONFLICT OF INTEREST
4LEAF agrees that, for the term of this contract, no member, officer, or employee of the City of Dublin, nor any member of a public body within Alameda County, nor any member or delegate to the Congress of the United States, during their tenure or for one (1) year thereafter, shall have any direct or indirect financial interest in this contract or receive any direct or material benefit arising therefrom, and confirms that no political contributions have been made to any member of the Dublin City Council within the past three (3) years.

All 4LEAF projects and client relationships within one (1) year prior to the issuance of this RFQ, along with current and anticipated future commitments, and has identified no actual or potential conflicts of interest, including no private clients located within the City of Dublin, Dublin San Ramon Services District (DSRSD), or the U.S. Army Camp Parks that would create a conflict with the proposed services.

The Firm has evaluated all current and anticipated engagements and is not aware of any relationships that would create an actual or perceived conflict.

City of Dublin Contracts
Contract / Services Provided Dates
Plan Review, Building Inspection, and Permit Technician Services 2004 - Present On-Call Construction Management and Inspection 2021 - Present Public Works Plan Review 2019 - Present
Capital Improvement Projects 2010 - 2023
County of Alameda Clients

1. County of Alameda, General Services Agency (GSA) – Building Inspections and Plan Review

2. City of Alameda – On-Call Construction Management and Inspection Services

3. City of Hayward – Building Inspection; Plan Review; On-Call Construction Management and Inspection

4. City of Livermore – Staff-Augmentation; Construction Inspection Services

5. City of Newark – Inspector of Record Services; On-Call Inspection and Plan Check Services

6. City of Oakland – Building Inspection, Permit Processing, and Plan Review Services

7. City of Pleasanton – On-Call Plan Review, Inspection, and Permit Technician Services; Planning Services

8. City of San Leandro – Code Enforcement Services

9. City of Union City – Encroachment Permit Inspections; Building Inspection and Plan Check; Code Enforcement Services

10. City of Fremont – On-Call Building Inspections and Plan Review

11. City of Berkeley – On-Call Building Inspections, Plan Review, and Condominium Conversion Program Management

12. CSU East Bay – On-Call Inspector of Record Services 794
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SECTION 5

FEE SCHEDULE &

BASIS OF CHARGES
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July 1, 2026 – June 30, 2027*
All Rates are Subject to Basis of Charges
*Annual escalation of 3% unless otherwise noted
Construction Management, Engineering, Construction Inspection Civil Plan Review (Grading, Improvement Plans) ........................................................................ $224/hour Traffic Engineer............................................................................................................................ $274/hour Senior Construction Manager...................................................................................................... $247/hour Construction Manager................................................................................................................. $224/hour Building
Plan Review Services – excludes Fire & Civil (2 rechecks, hourly thereafter) ................. 70% of permit fee Structural Plan Review Engineer.................................................................................................. $185/hour Non-Structural Plans Examiner.................................................................................................... $185/hour Certified Access Specialist (CASp) Plans Examiner ...................................................................... $192/hour Permit Counter Manager............................................................................................................. $185/hour Senior Permit Technician ............................................................................................................. $127/hour Permit Technician ........................................................................................................................ $105/hour Clerk/Administrator....................................................................................................................... $84/hour General Principal-in-Charge....................................................................................................................... $347/hour 4LEAF Project Manager................................................................................................................ $247/hour Project site transport, where required (gator).......................................................................$1800/month Field Representative requiring special enhancement................................................................. $274/hour Prevailing Wage filing ..................................................................................................................$274/filing Project Administration specialized billing.................................................................................... $144/hour elas/GoFormz..................................................................................................................... $50/user/month BASIS OF CHARGES • Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables, basic PPE (project specific PPE will be charged at cost plus 20%). • All invoices will be submitted monthly.
• All invoices will be charged a 3% administrative fee. • Approved expenses such as flights/ferry/hotels/etc. as well as subconsultants will be charged at cost plus 20%
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated otherwise. Services billed in 4-hour increments. • Inspection services canceled less than 24 hours of requested time of service will be subject to a two (2) hour minimum charge.
• Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be within seven (7) days of receipt of the plans from the Jurisdiction. • Most plan reviews will be reviewed in 10 business days or less and 5 business days or less for re-checks. This is not inclusive of holidays or the day of the pick-up of plans. • Plan review of deferred submittals & revisions will be billed at the hourly rates listed. 796
Qualifications to Provide On-Call Development Review Services to the City of Dublin Page 10 Section 5: Fee Schedule & Basis of Charges March 27, 2026 • All plan review services are billed on a percentage basis and includes the initial review and 2 rechecks.
- Plan reviews will be billed on an hourly basis only after the initial review and 2 rechecks unless otherwise agreed upon on a case-by-case basis.
- Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review percentage.
• 4LEAF assumes that these rates reflect the FY2026-2027 contract period. There will be a 3% escalation for FY2027-2028, FY2028-2029, etc.
• Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate - Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate - Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate - Overtime (over 8 hours Sun or Holidays) 3 x hourly rate • Overtime will only be billed with prior authorization of the client unless required by governing documents.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate. • Mileage driven during the course of project work or assignment will be charged at cost plus 20%. • Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value of services provided. • In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular rate for each missed meal or rest break due to Client-directed tasks or requirements. Client will allow 4LEAF staff the opportunity to take their entitled rest and meal breaks during each work shift as required by law.

BASIS OF CHARGES – PREVAILING WAGE • Rates shown assume the projects will require compliance with California Prevailing Wage rate requirements and assumes the Client will be filing a PWC-100 Form to the California Department of Industrial Relations (DIR) for the projects. • Rates for prevailing wage categories are subject to annual escalations in accordance with the biannual wage determinations from the California DIR at cost, plus multiplier, and profit. • Per the new requirements being enforced under SB 854 and because it is assumed that a PWC100 Form will be filed by the Client to the CA DIR for each project, 4LEAF is required to notify an authorized Apprenticeship Committee through submittal of a DAS-140 form. We are then required to make an official request to an authorized Apprenticeship Committee for an apprentice by submitting a DAS-142 form. We are not assured the apprenticeship committee will be able to provide a suitable / qualified apprentice for the project. Per the apprenticeship requirements, the hours worked by the apprentice must be in a ratio of 1:5 for apprentice to journeyman hours. 4LEAF will not know the labor classification of the Public Works Apprentice until an Apprentice is dispatched to the site; therefore, the rates for the five Periods listed under the California DIR’s Wage determination for Building Construction Inspector. 797
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APPENDIX

RESUMES
798
Shannon Yauchzee, PE
Engineering Project Manager / Primary Engineering Reviewer 1 of 3
Experience Summary
With over 28 years of professional experience, Shannon is considered a veteran within this industry. He has served multiple municipalities in the capacity of Public Works Director, Civil Engineer, Building Official, and Mechanical Inspector. Shannon specializes in infrastructure planning, review and approval of engineering plans related to subdivision and private development projects and overseeing and administering the Capital Improvement Program. He works closely with Planning and Building Departments on the planning and permitting of future public facilities constructed through the private development process.

Additionally, he has conducted tasks related to mapping and subdivision services, development review, grading and drainage, stormwater, and flood plan program management services.

Shannon has spent a majority of his professional career working for public agencies, as well as private consulting companies, providing highly skilled design, plan check, and inspections. He has excellent communication, time management, and leadership skills as well as a strong commitment to superior internal and external customer service.

Select Professional Experience
4LEAF, Inc.

Engineering Project Manager / Primary Engineering Reviewer 2023 – Present
Shannon is working on behalf of 4LEAF performing Civil Plan Review services in multiple jurisdictions as needed. His typical duties include, but are not limited to:
• Review improvement plans, grading, drainage, utilities, and stormwater management designs for compliance with local, state, and federal regulations.
• Conduct engineering plan checks to ensure conformance with California AB 2234, SB 330, and jurisdictional design standards.
• Evaluate hydrology and storm drain calculations to verify proper stormwater management and flood mitigation measures.
• Review Post-Construction Stormwater Management Plans (SWRMPs) and Stormwater Pollution Prevention Plans (SWPPPs) for compliance with San Francisco Bay Regional Water Quality Control Board requirements.

Experience
28+ years
Education
B.S., Structural Engineering
Cal State Polytechnic University
Licenses
CA Registered Civil Engineer
#49909
AZ Registered Civil Engineer
#63251
Certifications
ICC, Building Plans Examiner
ICC, Mechanical Inspector
ICC, Building Inspector
CALBO
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Shannon Yauchzee, PE
• Provide technical support to municipalities on stormwater regulations, NPDES permits, and MWELO compliance.
• Prepare staff reports, technical memos, and engineering recommendations for agency review and approval.

City of Fontana
Interim City Manager
2021 – 2022
Served a population of over 212,000 people while the City recruited and hired a new full-time City Manager. Shannon was responsible for managing and oversight of all City functions, including the annual budget of more than $250,000.

Baldwin Park
City Manager / Chief Executive Officer
2014 – 2021
Shannon was responsible for managing all city operations and budgets on behalf of the City Council through the executive team of directors. Shannon was responsible for the $90 million budget (including a general fund budget of $33 million) and the population of approximately 80,000. Shannon oversaw contractual details for services such as refuse collection and animal control. Some of his accomplishments as City Manager include:
• Increased the General Fund Reserve by 30% in four years’ time through several methods. • Initiated an aggressive Capital Program, improving the community and infrastructure such as paving, trees, median landscaping, new bus shelters and signage. • Initiated $3 million dollars in energy and water efficiency projects resulting in several hundred thousand dollars annual savings and one-time rebates.
• Issued $55 million in Pension Obligation Bonds to pay off the City’s PERS obligations. This is estimated to save the City $23 million over the term of the bonds. • Completion of a grant-funded, transportation oriented downtown specific plan that expedites the process and provides incentives to developers in the downtown. • Completion of a development agreement and construction of a 45-unit mixed use affordable housing project in downtown. Currently working on four separate agreements for another 250 affordable units in the downtown.

City of West Covina
Public Works Director / City Engineer
2002 – 2014
As the Public Works Director/City Engineer for the City of West Covina (approximate population 110,000), Shannon oversaw the complete operations of the Public Works Department (65+ staff) comprised of Administration, Development Services, Building and Safety, Traffic Engineering, Construction, Land Development, waste collection and street sweeping contracts, Environmental Programs, Capital Improvement Program, Storm and Wastewater Operations, Street, and Fleet Management. Some of Shannon’s accomplishments as West Covina Public Works Director include management and oversight of the following:
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Shannon Yauchzee, PE
• Operational budget of about $15 million per year with a Capital Improvement budget. • Development, Design, Construction, Inspection and Project Management of a $40 million baseball sportsplex (Big League Dreams), completed on time and within budget. • Design, Construction, Inspection and Construction Management of a new $5 million Community Center and Gymnasium.
• Development, Design, Construction and Management of Amar and Azusa Intersection Widening, almost $4 million project.
• Negotiated Route 39, Azusa Avenue relinquishment with Caltrans. The City received $2.2 million from Caltrans.
• As a Leader in Energy Efficiency, Public Works saved the City millions of dollars over a period of fifteen years.
• Served as president of the San Gabriel valley Council of Governments Public Works Technical Committee.

Wildan Associates
Plan Check Engineer
1989 – 2002
Shannon worked closely with all municipal operations including public works, building departments, code enforcement, and planning.
• Assisting with project needs in response to requests from the Community Development Director and the City Council
• Reviewing development and architectural design plans for industrial, commercial, residential, and multi-family projects.
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Michael Loomis, SE, CBO, CASp, PMP
Director of Structural Engineering
1 of 3
Experience Summary
With more than 28 years of expertise in the industry, Michael has an excellent working knowledge of all types of construction, including architectural, structural, electrical, mechanical, and plumbing. Michael is extremely committed and has shown dedication by obtaining multiple certifications through the International Code Council (ICC), and is a Certified Access Specialist, (CASp).

Michael has experience managing and overseeing the continual operations of the Building Department and has served as the Building Official for the cities of Salinas, Gonzales, and the Town of Woodside.

Michael is an adaptable leader who quickly identifies departmental issues and solves them by utilizing his ample experience. He prides himself on his ability to solve problems and react well under pressure, while maintaining the effectiveness of his team.

Michael is a Registered Professional Structural Engineer in the states of California and Nevada, and he is a Registered Professional Civil Engineer in California, Texas, and Florida.

Select Professional Experience
4LEAF, Inc.

Director of Structural Engineering
2024 – Present
Michael is 4LEAF’s Director of Structural Engineering. Michael manages a large area of 4LEAF including the Silicon Valley and Monterey Areas and is responsible for the management of 4LEAF’s nationwide technical plan reviews. Michael also performs critical commercial reviews on behalf of 4LEAF. In addition, Michael leads the firm in Plan Review recruitment and training to help bolster 4LEAF’s team as well as additional contributions to the Building and Safety industry. Michael is a key contributor to our page-turn sessions for complex projects for cities, counties, universities, and other large government agencies such as laboratories, when assigned.

Experience
28+ years
Education
MS, Structural Engineering, Santa Clara
University, 2002
BS, Civil Engineering, Santa Clara
University, 1997
Additional Coursework: Stanford University,
San Jose State University, De Anza
College, Foothill College, Skyline College,
Monterey Peninsula College, CalPoly
San Luis Obispo
Registrations
CA & NV Registered Structural Engineer
CA, TX & FL Registered Civil Engineer
NY Registered Professional Engineer
OR Registered Professional Engineer
WA Registered Professional Engineer
Certifications
ICC Certified Building Official
ICC California Building Plans Examiner
ICC CALGreen Plans Examiner
ICC Accessibility Inspector/Plans Examiner
ICC California Residential Building
Inspector
ICC California Commercial Building
Inspector
ICC Building Inspector
ICC Plumbing Inspector
ICC CA Residential Plumbing Inspector
ICC CA Commercial Plumbing Inspector
Certified Access Specialist, CASp
SAP Evaluator (CalOES)
Teaching and Accomplishments
“Accessibility in the Public Right-of-Way”
CASI Central, Volume #8, Summer 2019
Adjunct Lecturer (Earthquake Engineering,
Timber Design, Strength of Materials)
Santa Clara University, Department of Civil
Engineering 2008 - 2017
Instructor (various topics) CALBO & ICC
2010 - 2021
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Michael Loomis, SE, CBO, CASp, PMP
ABS Consulting, Houston, Texas
Director of Engineering, Natural Hazards
2023
• Oversaw technical staff evaluating, monitoring, and mitigating risk from natural hazard events.

Staff included engineers, meteorologists, computer programmers and support staff. • Managed budget for approximately $3.5 million service line. Reduced operating expenses by approximately 10% in the first 12 months.
• Business development and marketing, including developing new service offerings through collaboration with other departments.
• Changed leadership during reorganization. Mentorship of emerging leaders. • Collaborated with other directors on resource allocation, development of fees and crosspromoting services. • Hired, trained, reassigned, and addressed redundancies among staff as needed based on team requirements and market conditions.

CSG Consultants, Inc., Foster City, California
Building Services Manager, Building Official, Senior Principal Structural Engineer 2008 – 2023
• Chief Building Official, City of Salinas, City of Gonzales, Town of Woodside. Designated building official as needed for multiple additional jurisdictions. • Assisted jurisdictions on interpreting and implementing laws and code changes. • Acted as owner’s representative and subject matter expert for design-build and design-bid-build projects at public agencies, performing code analysis and interpretation, value engineering, and technical peer review of complexes for multi-phase projects. • Oversaw building plan review services for the Northern California Region. The annual department revenue was approximately $6 million including processing almost 2,000 submittals per month. Managed a multidisciplinary team of over 25 staff with 6 direct reports located in 4 regional offices as well as remote workers.
• Set quality standards and ensured accuracy of code and legal interpretations company wide. • Interfaced with other internal departments regarding resource allocation, proposal writing, and marketing.
• Responded to RFPs and RFQs. Set project budgets and identified project team. Attended interviews for potential jobs.
• Program manager and project manager over dozens of contracts. Managed cross-disciplinary contracts. Ensured project delivery from each service line. Negotiated budgets and scheduled across services lines.
• Worked closely with public agencies to study and resolve complex code issues related to structural design, disabled access, egress, and other critical building systems. • Multi-discipline plan review for thousands of projects located throughout California. • Performed site inspections to verify compliance with approved design. Worked with the design team and contractors to develop solutions to field conditions.

GPLA, Inc, Santa Clara, California
Associate / Production Manager
2004 – 2008
• Coordinated workload throughout the organization to meet client expectations. • Managed a growing team of engineers and technical staff on a wide variety of projects in almost 803
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Michael Loomis, SE, CBO, CASp, PMP
every region of the country.
• Hired and trained new staff, developed client relationships, issued proposals, and maintained budgets.
• Traveled throughout the county representing the company at project sites, client offices, and at public agencies.
• Worked with the federal government on designs incorporating anti-terrorism and progressive collapse requirements.
• Performed structural design and drafting.

Peoples Associates Structural Engineers, Milpitas, California Project Engineer
1997 – 2004
• Responsible for the design of hundreds of projects in Northern California. • Specialized in multi-family light-frame construction, seismic retrofit/rehabilitation, and industrial projects.
• Developed project budgets and schedules. Issued proposals. • Worked with AHJ, architects, and contractors to drive project success. • Managed assistant engineers and drafters.
• Addressed field issues and change orders from active construction sites. 804
Jose C. Lopez, PE
Senior Civil Engineer
1 of 2
Experience Summary
Jose is a veteran Civil Engineer, Building Inspector, and Construction Manager with over 38 years of experience in the industry. He is also a California Registered Civil Engineer, Structural and Engineering Designer, Plans Examiner, and general Map Reviewer. Given his background in various specialties, Jose is an ideal team member who can adapt to any project, team, and municipality he is assigned.

Jose has spent the entirety of his professional career working for public agencies and consulting companies, providing highly skilled design, plan check, and construction management for buildings, sewers, storm drains, electrical infrastructures, fiber optic cable and systems infrastructure, paving, grading, and transportation/roadway systems.

Select Professional Experience
4LEAF, Inc.

Civil Engineer
2021 – Present
Jose serves as a Civil Review Engineer with 4LEAF, focusing on the technical evaluation of civil engineering documents to ensure alignment with all relevant regulatory requirements. His responsibilities include:
• Assessing civil design documents for land development, transportation infrastructure, and utility systems to verify adherence to local, state, and federal standards. • Performing hydrology and hydraulic reviews, including stormwater and floodplain assessments, in compliance with NPDES permits and FEMA guidelines.
• Reviewing grading, drainage, underground utilities, joint trench plans, street lighting layouts, and geotechnical investigations to confirm technical accuracy and code compliance. • Preparing and revising design plans using AutoCAD Civil 3D and related software to support development and infrastructure projects.
• Conducting preliminary site analyses, evaluating environmental impacts, and assisting in feasibility assessments during the planning phase of projects. • Composing engineering reports, technical memoranda, and regulatory compliance documents for agency submittals and client deliverables.
• Verifying the completeness and conformity of submitted engineering plans and calculations with applicable municipal codes, zoning ordinances, and environmental regulations.

Experience
38+ years
Education
B.S., Civil Engineering, California State
University, Sacramento
Licenses
CA Registered Civil Engineer, License
#C54331
Notable Projects
Pleasant Grove Blvd Bridge Project
Foothills Blvd Widening Project
West Roseville Specific Plan
Galleria Mall – Water/Sewer Systems
Cook-Riolo Rd Bridge Widening Project
Committee
Chairman of Roseville’s Material Evaluation
& Technical Advisory Committee
Roseville Construction & Design Standard
Member
805
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Jose C. Lopez, PE
PCWA
On-Call Construction Inspector
2021
• Served as contract inspector for capital projects.
• Inspections and/or observations included water infrastructure, electrical power and control systems infrastructure, fiber optic cable and systems infrastructure, and pumping systems.

Gladding McBean
Sales Engineer
2019 – 2020
• Promoted clay pipe product by educating public utility agencies and contractors on the design and installation of clay pipe for sewer system.
• Met with agency and construction personnel to resolve any constructability or product concerns.
• Generated sales leads, develop and provide take-off estimates for specific projects, negotiate pricing, and complete sales.

City of Roseville
Senior Engineer
1999 – 2019
• Served as construction inspection manager for the Development Services Department, which involved supervising ten inspectors who inspected grading, underground utilities (water, sewer, storm drains, and recycled water), and paving operations for new development projects and capital projects.
• Served as managing engineer for the Environmental Utilities department (1999 – 2017) which included periods of managing land development plan review staff, inspection staff (water, sewer, and recycled water), and capital projects staff. • Duties included project budgeting, project design, project management, and staff budgeting.

City of Roseville
Engineer
1988 – 1999
• Served as staff engineer for the Public Works department and Environmental Utilities department in various capacities including inspections, project design, project management, plan review, and related activities.
806
Jon Blank, PE, TE, LS
Senior Civil Engineer / Construction Manager
1 of 3
Experience Summary
Jon is an experienced construction and project manager with 30 years of experience in large project management, public works department management, department budgeting, design and plan check, construction, surveying and mapping, traffic engineering, land development (map act), real estate, facility design, and facility maintenance. He has well-rounded knowledge of both Capital Improvement Projects (CIP) with federal funding and private development.

A California-registered professional, Jon has led large teams to deliver large keynote City projects including the Federally funded $80M City of San Marcos Creek District, $90M Sacramento Railyards Tack Relocation and Development Project, and 30% Designs/Environmental for the North Natomas Aquatic Center and City of Antioch Desalination Project, as well as many other City of Sacramento Projects.

Jon’s project experience includes bridges, public buildings, parks, roads, and bikeways, as well as federal and state funded projects. Jon is expert at managing budgets, documentation, schedules as well as spec writing and resolving issues and claims.

Select Professional Experience
4LEAF, Inc. – City of San Marcos, Creek District Capital Improvement Project ($62M) Construction Manager
2020 - 2025
Jon was the construction manager for this $80M project
that constructed public infrastructure to facilitate the development of the office, retail, and residential
properties for the San Marcos Creek Specific Plan. Scope includes the floodway infrastructure - an earthen levee building pad/earthen embankment north of the creek to
protect existing and future development from flooding.

The project included three roadway reconstructions, two new bridges at Via Vera Cruz Road and Bent Avenue, and widening the embankment along northbound San Marcos Boulevard. The project also includes the construction of an active-use trail system within 70 acres of trails, exercise amenities and a playground.

Experience
30+ years
Education
Bachelor of Science,
Civil Engineering, University of
California, Davis
Registrations
Professional Civil Engineer,
State of CA
No. C.E. 50740
Land Surveyor L7327
Traffic Engineer TR 2190
QSP/QSD Certification
Affiliations
American Public Works Association (APWA)
APWA Project Manager of the Year, 2009
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Jon Blank, PE, TE, LS
City of Antioch, CA
Public Works Director / City Engineer
2018 - 2020
Jon managed the public works department including the City’s water treatment plant, water distribution, sewer and storm systems, development engineering, traffic control devices, facilities, Antioch marina, GIS, capital improvements, assessments, department and project budgets, and other related duties.

City of Sacramento – Special Projects: Convention Center Theater Renovation ($85M), and Convention Center Expansion Project ($200M); North Natomas Community Center and Aquatics Complex ($30M); Memorial Auditorium Upgrade
Special Projects Manager / Supervising Engineer
2017 - 2018
Jon coordinated the contracting and pre-design of the above projects as special projects manager. projects. Jon advanced the Natamos aquatic center to obtain environmental certification and worked with stake holders to construct and facility to match Elk Goves.

Jon coordinated the design and construction contracts of the Memorial auditorium to provide services while the Convention center was being remodeled. Jon facilitated the redesign of the power and center utilizes plan shared by the Convention center and Theaters well as other related tasks to the three buildings being upgraded. Jon also reviewed and signed the parcel map merging the property to construct the golden 1 Center.

City of Sacramento, Facilities Division
Facilities Division Manager
2015 - 2017
Jon oversaw the Facilities Division responsible for maintaining over 400 City Buildings, delivering $40 million in facilities capital improvement projects, building maintenance, sustainability, environmental clean-up, and real estate services. He managed an annual operating budget of $12M and 66 full-time positions (FTP).

City of Sacramento - The Railyards Project ($80M)
Construction Manager / Special Project Manager - Supervising Engineer 2009 -2015
Jon supervised 20 full time personnel in the City Construction and Survey Section while delivering the $80M Federal (ARRA) and State funded Railyards Project. The project consisted of moving heavy rail tracks, building train platforms and tunnels and constructing two vehicular overcrossings at 5th Street and 6th Street. Jon was the project manager and team leader working with 12 different funding sources with a team of three staff dedicated to the project.

City of Sacramento, Construction and Survey Section
Supervising Engineer
1999 -2006
Jon supervised 20 inspectors and 10 surveyors that provided inspection and surveying on Public Works capital improvement projects. Inspected new roads and bridges and utility infrastructure in the new 808
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Jon Blank, PE, TE, LS
North Natomas area. Jon also supervised the Engineering design section from 2004-2006 with over 55 full-time employees prior to taking on the Railyards Development Project City of Sacramento, Development Engineering Supervisor (Plan and Map review) Associate/Senior Engineer
1993 - 1999
Supervised plan check, map check, certificates of compliance. Had extensive knowledge of the Map act including entitlements, CEQA, and on-site building review.

City of Sacramento, CIP Design Engineer
Junior / Assistant / Associate Engineer
1990 - 1993
Designed road, drainage, park and utility CIP projects. 809
Daniel Wolfe, PE
Senior Civil Engineer
1 of 2
Experience Summary
Daniel is a highly capable civil engineer with over 24 years of experience across a variety of projects. He is skilled in interpreting and applying California building codes, civil plan review, computer-aided design (CAD), construction, and structural analysis. Furthermore, Daniel’s extensive experience within local government has made him highly proficient in coordinating and cooperating with various departments in the pursuit of the successful completion of any project. He has prior experience as a design engineer working on the design of public infrastructure to mixed-use development sites. In addition, served as a civil engineer for the City of Folsom for nearly two decades. Daniel’s wide variety of experience has shaped him into a capable leader and communicator able to seamlessly work with any team he is put on.

Daniel is an extraordinarily capable team member and a highly valuable addition to any team that has need of an expert civil engineer.

Select Professional Experience
4LEAF, Inc.

Senior Civil Engineer
2025 – Present
Daniel works as a Civil Engineer on behalf of 4LEAF performing technical reviews in conformance with applicable codes and regulations. Some of his job duties include:
• Reviewing civil engineering plans for land development, roadway, and infrastructure projects, ensuring compliance with local, state, and federal regulations. • Conducting stormwater management and floodplain analysis to ensure compliance with NPDES and FEMA regulations.
• Evaluating grading, drainage, utilities, joint trench, streetlighting, SWPPPs, and geotechnical reports for regulatory and technical compliance.
• Developing grading, drainage, and utility plans using AutoCAD Civil 3D and similar software. • Conducting site evaluations, feasibility studies, and environmental impact assessments to support project planning.
• Writing technical reports, feasibility studies, and engineering recommendations for clients and government agencies.
• Reviewing engineering plans and calculations for conformance with municipal standards, zoning codes, and environmental regulations.

Experience
24+ years
Education
B.S., Civil Engineering, California State
University of Sacramento
Certifications
Professional Civil Engineer (CA
License Number 71420)
Professional Affiliations
American Society of Civil Engineers
American Public Works Association
Skills
Microsoft Office
Land Desktop
AutoCAD
Auto Turn
810
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Daniel Wolfe, PE
City of Folsom
Civil Engineer
2016-2025
• Assessed the impact and feasibility of proposed projects, preliminary layout, and up to the final engineering design of all development entitlements in the City of Folsom. • Directed, lead and supported other engineering and skilled personnel in managing and executing multiple tasks and projects such as during onsite construction inspection services. • Initiated and ensured standard civil engineering discipline in drawing and plans including geotechnical, domestic water, fire, and hydrology analyses as well as ensuring that all development adhered to the best practices, standards, and procedures of the City of Folsom.

City of Folsom
Associate Civil Engineer
2008 – 2016
• Performed on- and off-site engineering tasks involving planning, design review, and construction inspection supervision of public improvements, new development, and building services. • Coordinated engineering activities with contractors, developers, and other agencies during field and construction site inspections, while ensuring contractor compliance with contract documents and time and budget estimates.
• Conducted construction document and final map reviews as well as conditioning and approving project entitlement.

Psomas
Design Engineer
2005 – 2008
• Engaged in the design of private and public land development projects ranging from public infrastructure to mix-use development site design including water and wastewater utilities, utility relocation, parking facilities, shopping centers, and subdivisions. • Projects involved extensive coordination with developers, public agencies, and utility companies.

Youngdahl Consulting Group, Inc.

Staff Engineer
2003 – 2005
• Produced retaining wall and foundation designs under the guidance of registered engineers as well as preparing various types of geotechnical, feasibility, and grading reports. • Performed consultation, testing, and inspection of grading and concrete construction.

Water Quality Control Board, National Pollutants Discharge Elimination System Division Civil Engineering Student Assistant
2001-2003
• Conducted water quality monitoring, testing, and inspection of public water treatment facilities within the Sacramento region.
• Assisted in preparing presentations and writing discharge permits and notices of violation. 811
Adolfo Gonzales, MPA
Traffic Engineer
1 of 2
Experience Summary
Adolfo is results-driven municipal executive with experience in city administration, infrastructure management, and strategic planning. He is adept at overseeing complex public projects, managing multi-milliondollar budgets, and driving economic development initiatives that enhance municipal services and community well-being. Adolfo has a proven ability to lead cross-functional teams, collaborate with elected officials, and engage with residents and stakeholders to implement policies and programs that align with citywide strategic goals. He is recognized for strong leadership, problem-solving, and fiscal management skills, ensuring efficient municipal operations, sustainable growth, and effective service delivery. Adolfo has cultivated great working relationships with municipal transportation engineering department staff and the public contacts that he assisted throughout his career.

Select Professional Experience
4LEAF, Inc.

Traffic Engineer
2025 – Present
Adolfo joined 4LEAF as a Traffic Engineer with a vast knowledge of professional transportation experience, over 39 years of municipal experience, and excellent leadership qualities that make him a strong addition to any municipality.

City of Seaside, Office of the City Manager
City Project Manager
2023 – 2025
• Oversaw the implementation and progress of the City’s Strategic Plan, ensuring alignment with City Council priorities, municipal operations, and community needs. • Led cross-departmental collaboration, working closely with department heads to strategically allocate resources, improve operational efficiency, and enhance service delivery across all city functions.
• Managed a $1.5 billion portfolio of public and private development projects and ensured compliance with city policies, adherence to timelines, and alignment with long-term municipal growth strategies.
• Played a key role in financial planning and resource allocation, ensuring the cost-effective implementation of city projects and programs.

Experience
39+ Years
Education
Master of Public Administration,
Organizational Leadership (2018)
B.S., Business, Project Management
University of Phoenix
Professional Affiliations
Institute of Transportation Engineers
812
2 of 3
Adolfo Gonzales
• Worked closely with state and federal legislators, lobbyists, and policy analysts to assess and respond to proposed legislation impacting the city while advocating for funding opportunities, infrastructure investments, and policy priorities that support citywide development initiatives. • Represented the city in public forums, stakeholder meetings, and intergovernmental discussions, fostering strong relationships with businesses, community organizations, and regional agencies to ensure collaboration and transparency in municipal initiatives.

City of Seaside, Building and Code Enforcement Division Acting Director of Building and Code Enforcement
2024
• Directed the Building and Code Enforcement Department, ensuring compliance with municipal codes, zoning regulations, and safety standards to support responsible growth and development.
• Developed and enforced building codes, permitting policies, and inspection procedures, ensuring alignment with local, state, and federal regulations. • Managed the department’s budget, optimizing resource allocation and operational efficiency while supporting citywide strategic priorities.
• Served as a liaison to contractors, developers, and residents, providing guidance on code compliance, permitting requirements, and safety regulations to foster a transparent and business-friendly environment.
• Implemented process enhancements that increased efficiency, transparency, and responsiveness in permitting and code enforcement, ensuring a more effective and streamlined regulatory system.

City of Watsonville, Public Works and Utilities Department Traffic Operations Manager
2015 – 2023
• Established and expanded the Traffic Operations Division, growing the department to 13 employees and integrating both engineering and maintenance units to enhance transportation infrastructure and public safety.
• Oversaw traffic signal operations, traffic calming projects, and roadway striping design to ensure efficient mobility and compliance with municipal policies. • Managed a diverse portfolio of Public Works projects from inception to completion and directed contract negotiations, consultant management, and project execution, ensuring projects were completed within budget, on schedule, and met all safety standards. • Developed and administered the division’s operating budget, strategically allocating resources to optimize operations, enhance service delivery, and align with city infrastructure goals. • Actively addressed transportation concerns, presented policy recommendations, and provided updates to the City Council on infrastructure improvements. • Collaborated with city leadership, planning officials, and external agencies to implement longterm transportation planning initiatives and secure funding for roadway projects, ensuring sustainable growth and enhanced mobility for the community.

County of Tulare, Resource Management Agency
Traffic Control Manager
2013 – 2015
813
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Adolfo Gonzales
• Led the Traffic Operations Unit within the Public Works’ Traffic Division, overseeing traffic engineering, planning, and maintenance operations to enhance infrastructure efficiency and public safety.
• Successfully delivered transportation projects that improved mobility and addressed long-term infrastructure challenges.
• Spearheaded the design and construction of the County’s multi-million-dollar Transit Operations and Maintenance Facility, managing all phases of project execution, including the development of RFPs, contract negotiations, and construction oversight, ensuring timely completion within budget while meeting operational and safety requirements. • Played a critical role in shaping the division’s annual budget, ensuring financial resources were strategically aligned with traffic engineering priorities and operational goals. • Supervised the Traffic Maintenance Division, overseeing the installation and maintenance of traffic signals, signage, striping, and roadway markings to uphold safety standards and regulatory compliance.
• Actively collaborated with residents, businesses, and elected officials to address transportation concerns, enhance roadway safety, and implement innovative solutions that aligned with the County’s broader development objectives.

City of San Jose, Environmental Services Department
Senior Engineering Technician
2010 – 2012
• Supervised staff at the San Jose-Santa Clara Regional Wastewater Facility, ensuring the seamless operation of facility systems through routine mechanical and building maintenance. • Coordinated preventive maintenance and repair activities using the City’s Computerized Maintenance Management System (CMMS), optimizing resource allocation and work scheduling.
• Served as the project coordinator for several major wastewater treatment rehabilitation projects, overseeing contract management and execution for critical infrastructure upgrades, including digesters, aeration tanks, and underground utilities. • Played a key role in developing and implementing Standard Operating Procedures to enhance operational efficiency, safety, and regulatory compliance.

City of San Jose, Department of Transportation
Principal Engineering Technician
1986 – 2010
• Performed numerous roles, including Traffic Checker I/II, Engineering Technician I/II, Associate Engineering Technician, Senior Engineering Technician, and Principal Engineering Technician. • Expertise included conducting traffic and traffic calming analyses to address neighborhood concerns, performing traffic signal warrant studies, designing and implementing traffic signal systems, developing signal timing plans, and overseeing operations at the Traffic Management Center.
• As a Project Manager, successfully led the design and construction of multiple traffic calming initiatives, ensuring each project was completed on time, within budget, and in alignment with community needs.
• Managed the preparation and advertisement of Requests for Proposals (RFPs), led consultant interviews and selection processes, and served as the contract administrator for numerous projects.
814
Coulson & Associates
Civil Engineering/Project Management
4212 Pinto Drive  Reno, Nevada 89519
(925) 784-6791
[email protected]
March 27, 2026
City of Dublin, Public Works Department
Attention: Julius Pickney, Management Analyst II

CITY OF DUBLIN
100 Civic Plaza
Dublin, CA 94568
[email protected]
Subject: Proposal for On-call Development Review
Dear Julius:

Thank you for the opportunity to submit our proposal for On-call Development Review Services.

Coulson & Associates specializes in assisting municipalities in the review and processing of land development projects, review of encroachment permits, small cell permits, planning and building permit applications. We have had the privilege of assisting City of Dublin and Pleasant Hill with the review of development projects and other civil engineering assignments. Drawing from this experience, we believe that we can offer the City of Dublin the following benefits:
• Minimal Coordination Time – Fully trained and seasoned staff that is experienced in working remotely or at City Hall.
• No Conflict of Interest – We work almost exclusively for public agencies resulting in little or no potential conflict of interest issues.
• Staff Current in Land Development Issues – Our current work experience results in our personnel being current in land development issues that are critical in the successful review of projects.
• Strategic Approaches to Complex and Sensitive Issues – We can draw from our vast experience in the review and processing of land development projects and offer suggestions and recommendations on strategic approaches to complex and sensitive issues that incorporate City’s interests and priorities. • Staffing Flexibility – Our office is experienced in the entire municipal land development process and is available to assist City Staff in a wide range of assignments or successfully take on a variety of roles.
• Adaptability to City’s Policies and Procedures – By virtue of working for several public agencies, we understand that organizations are often changing and making adjustments to better serve their citizens.

Please find attached statement of qualifications, key personnel information and rate schedule.

Thank you for the opportunity to propose on this challenging work.

Sincerely,
Coulson & Associates
Mary Coulson, P.E.

Sole Proprietor
815
Proposal
for
On-Call Engineering Services
Development Review
for
Submitted by
Coulson & Associates
Civil Engineering/Project Management
Principal/Project Manager: Mary Coulson, P.E.
(925) 784-6791
[email protected]
March 27, 2026
816

QUALIFICATIONS
Coulson & Associates specializes in assisting municipalities in the civil engineering review and processing of land development projects and capital improvement projects, and review of planning, building, small cell and encroachment permits.

Current or recent work experience includes the following:

City of Dublin Development Projects
We have been assisting the City of Dublin with the review of development projects, building permits, encroachment permits and small cell permits, since 2021. Staff also have experience assisting the City with project management, review of development projects and permits since 1998. Our services have ranged from project initiation and planning application through project acceptance. Our work has primarily been focused on the plan review of tentative maps, final maps, grading and improvement plans, drainage studies, stormwater management plans, joint trench plans and landscape plans, and Engineer’s Estimates for Bond Amount, field observations, processing project acceptance, turnover for City maintenance, and bond releases. Review has included, but not limited to, conformance to the requirements set forth by the DMC, Municipal Regional Permit (MRP), PROWAG, ADA and accessibility, as well as collaboration with internal departments and outside agencies. We have prepared grant deeds, staff reports and various agreements associated with projects, such as Long Term Encroachment Agreements, Tract Improvement Agreements, and O&M Agreements associated with various projects. Current or recent projects include The Dublin Centre, Regional Senior Housing, Jordan Ranch Neighborhood Square Park, DTC Parking Garage, Zeiss Innovation Center, St. Patrick Way – Tract 8460, Tassajara Hills, Wallis Ranch, and various Verizon Small Cell sites.

City of Pleasant Hill
We have been assisting the City of Pleasant Hill with the review of development projects and building permits since 2019. Recent and past assignments include Habitat for Humanity Subdivision, Choice In Aging multi-use facility, 34-lot Oak Park Subdivision, 401 Taylor Subdivision – Tract 9520, Sancerre Subdivision – Tract 8871, Starbucks Drive-Thru, East Plaza Downtown Pleasant Hill, Diablo Valley Plaza, Manor Avenue Minor Subdivision, Pleasant Hill Library, and Oak Park Boulevard & Monticello Avenue Capital Improvement Project.

Our solid track record of repeat business demonstrates our ability to stay within budgets and complete assignments on time.
817

KEY STAFF MEMBERS
Coulson & Associates is a sole proprietorship serving a variety of civil engineering consulting services.

Mary Coulson, P.E. – Mary has been the sole proprietor of Coulson & Associates since 1998, providing civil engineering consulting services for over 20 years. She has extensive experience in the review of permits and land development projects for several local municipalities including Dublin, Pleasant Hill, Antioch and Orinda. Mary will be responsible for taking the lead on the review of land development projects and other related assignments as requested by the City.

Contact information: [email protected], (925) 784-6791.

Resume is provided in the back of this proposal.
818

REFERENCES
A list of references at other municipal organizations are presented below.

City of Pleasant Hill:

References: Ann James, Public Works Director (925) 671-5244 100 Gregory Lane
Pleasant Hill, CA 94523
Laetitia Galeazzi, Senior Civil Engineer (925) 671-5252 100 Gregory Lane
Pleasant Hill, CA 94523
Haley Croffoot, Senior Planner (925) 671-5297
100 Gregory Lane
Pleasant Hill, CA 94523
Engineering Support Services from 2019 to current: Support staff in the review of development applications, development projects, building permits and capital improvement projects. Responsibilities include review of entitlement and construction documents, preparation of agreements, attending Planning Commission, Architectural Review and City Council meetings, review and processing of permits and bonds, field observations, project acceptance, turnover of maintenance responsibilities and bond releases. Recent projects include Habitat for Humanity at 85 Woodsworth Lane, Harb Townhomes Subdivision, Montessori Preschool, Oak Park Subdivision, Choice in Aging Development, and Oak Park Boulevard & Monticello Avenue CIP, and various use, encroachment and building permits.
819

CONFLICT OF INTEREST STATEMENT
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.

Consultant must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is not limited to, a list of Consultant’s clients who are the following:

Private clients located or operating within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including public entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to these clients.

This list must include potential conflicts of interest within the year prior to the release of this RFQ as well as current and future commitments to other projects.

COULSON & ASSOCIATES

MUNICIPAL STAFF AUGMENTATION
2026-2027 CHARGE RATE SCHEDULE
The compensation of Coulson & Associates for work done will be on the basis of an hourly charge rate, plus incurred expenses and will be the sum of all the items set forth below:

A. MUNICIPAL STAFF AUGMENTATION SERVICES
Position Title Rate for Year One
PRINCIPAL $ 245 HR
SUPERVISING ENGINEER 245 HR
SENIOR ENGINEER 230 HR
PROJECT ENGINEER 200 HR
ASSOCIATE ENGINEER 180 HR
SENIOR DESIGNER 180 HR
STAFF ENGINEER 175 HR
FIELD REPRESENTATIVE 165 HR
TECHNICIAN/CAD DESIGNER 165 HR
ADMINISTRATIVE ASSISTANT 105 HR
EFFECTIVE THROUGH JUNE 30, 2027 AND SUBJECT TO REVISION ANNUALLY.

All rates may be increased annually, per the City’s fiscal year (July 1 – June 30) and may not exceed 3%, and shall be tied to the CPI for Urban Wage Earners and Clerical Workers (CPI-W) for San Francisco-Oakland-Hayward, CA.

B. TRANSPORTATION EXPENSES
Included in the above rate schedule.

C. OUTSIDE SERVICES
Invoice cost of services and expenses charged to Coulson & Associates by outside consultants, professional or technical firms engaged in connection with the order, plus 10% handling charge. At this time, no services are proposed to be subcontracted out. Any future change in work assignments to be submitted to the City of Dublin for request of approval.

D. MISCELLANEOUS SERVICES
Included in the above rate schedule unless specifically authorized. 821

CONFIRMATION TO MEET CITY STANDARD CONSULTING SERVICES AGREEMENT Coulson & Associates confirms it has the ability to meet the City’s Standard Consulting Services Agreement and insurance requirements.

We respectfully request exemption from the requirement for Workers’ Compensation Insurance, due to the firm having no employees. Please see attached No Employee Certification, Workers’ Compensation Insurance Exemption Statement. 822
Coulson & Associates
Civil Engineering/Project Management
4212 Pinto Drive  Reno, Nevada 89519
(925) 784-6791
[email protected]

NO EMPLOYEE CERTIFICATION
WORKERS’ COMPENSATION INSURANCE

EXEMPTION STATEMENT
I hereby certify that Coulson & Associates (“The Firm”) as a Sole Proprietorship has no paid nor volunteer employees falling under the provisions of California Labor Code Section 3351 requiring workers’ compensation insurance and therefore the requirement for worker’s compensation insurance under the terms of Consulting Services Agreement between the City of Dublin and Coulson & Associates do not apply.

The Firm fully understands the workers’ compensation provisions under the California Labor Code and The Firm’s potential obligations as set forth therein. The Firm certifies that it will comply with all California requirements should “employees” as defined under Labor Code Section 3351 be retained.

This statement is strictly for the internal use of the City of Dublin. ______3/27/2026_____________________
(Date)
___________________________________
(Signature of Principal)
______Coulson & Associates_____________
(Firm Name)
823

MARY COULSON
Sole Proprietor / Project Manager
Registration: Civil Engineer – California C52178
Education: 1989 / Bachelor of Science / Civil Engineering California State University, Chico
Experience: Entitlement Review, Subdivision Maps and Plan Checking Encroachment, Small Cell and Building Permit Review
Street, Drainage and Utility Design
Ms. Coulson has over 30 years of experience in many phases of civil engineering with emphasis in public works project management and primary engineering reviewer for land development projects and permit review assignments. Recent or current responsibilities include the plan review of The Dublin Centre Subdivision, Regional Street Senior Housing, Jordan Ranch Neighborhood Square Park, DTC Parking Garage, St. Patrick Way Subdivision, East Ranch – Croak Property Subdivision, Transit Center, Tassajara Hills and Wallis Ranch. Responsibilities include, but not limited to, entitlement, tentative and final map review, review of construction documents, preparation of agreements and staff reports, permit review and processing, field observations, project closeout, turnover of maintenance and release of bonds, and coordination between internal departments and external agencies for processing of land development projects. Previous plan checking projects include the 245-lot Wilder Subdivision in Orinda, the 1042-lot Fallon Village Positano Subdivision in Dublin, the Zeiss Innovation Center in Dublin, and the Target Shopping Center at I-580 and Fallon Road in Dublin. Other related project assignments include Choice In Aging multi-use facility, Habitat for Humanity Subdivision, 34-lot Oak Park Subdivision, and Diablo Plaza Development in Pleasant Hill.

Other experience includes the design, bid document preparation, and construction administration for numerous public and private projects. These projects involved schools, street and drainage projects, State correctional facilities, fire stations, post offices and quarry sites.

Mary also has extensive experience in grading, drainage and utility design, coordination with various government agencies, and hydrologic and hydraulic calculations. 824
6601 Owens Drive
Suite 230
Pleasanton, CA 94588
P | 925.224.7717
F | 925.224.7726
www.pcgengr.com
Zerofootprint Certified
Statement of Qualifications for
On-Call Development Review
Prepared for
City of Dublin
March 27, 2026
825
Statement of Qualifications for

ON-CALL DEVELOPMENT REVIEW
Table of Contents
Transmittal Letter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Firm Qualifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Project Experience. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Team & Key Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Scope of Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 References. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Project Personnel Resumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix 826
Statement of Qualifications for

ON-CALL DEVELOPMENT REVIEW
PAGE 1
Transmittal Letter
March 27, 2026
Julius Pickney
Management Analyst II, City of Dublin
100 Civic Plaza
Dublin, CA 94568
Reference: Request for Qualification for Development Review Services Dear Mr. Pickney,
Pakpour Consulting Group is pleased to submit the enclosed Request for Qualifications for OnCall Development Review Services. Gary Ushiro, PE QSD/P will serve as the project manager and single point of contact for all aspects of the on-call contract.

Proven Track Record in On-Call Engineering Services
Pakpour Consulting Group has a proven track record in providing as-needed consulting services.

We have met or exceeded the performance measures listed in the RFP. We successfully completed numerous projects including street rehabilitation, development review, staff augmentation and construction management / inspection services, on schedule and within budget for:

City of Cupertino City of San Rafael Mid-Peninsula Water District (Belmont) City of Pleasanton Purissima Hills Water District Hayward Area Park District City of Benicia (Los Altos Hills) City of Dublin
Town of Hillsborough Westborough Water District City of Newark City of Pleasant Hill (South San Francisco) San Jose Water Company City of San Leandro
100% Positive Feedback from Current and Former Clients
Pakpour Consulting Group is proud to receive 100% positive feedback from current and former clients. Since our inception in 2004, we met or exceeded all our client’s expectations. References are found throughout our proposal.

Our Firm’s Size and Location
Our firm’s size and low overhead allows Pakpour Consulting Group to provide the most costeffective service to the City of Dublin.

We look forward to our continued partnership with the City of Dublin. Should you have any questions please contact me at (925) 224-7717 or [email protected].

Very truly yours,
Pakpour Consulting Group
Joubin Pakpour, P.E., President
Docusign Envelope ID: 0D2ED63B-199D-8203-828B-07420B30DF6C 827
Statement of Qualifications for

ON-CALL DEVELOPMENT REVIEW
PAGE 2
Firm Qualifications
Company Background
Pakpour Consulting Group is a California
Corporation established in 2004 to provide
engineering services to small- and medium-sized
public agencies in Northern California. Our staff
of 16 includes seven registered civil engineers in
California.

Pakpour Consulting Group provides
comprehensive municipal civil engineering
design and construction management services
exclusively to public agencies. Our wide
variety of services includes staff augmentation,
Contract District Engineering, transportation engineering, storm drainage design, water distribution systems engineering, sewer and hydrology studies, program management services, civil plan review, constructability review, and construction management. Our firm only provides services to municipal clients and does not service private developers or entities.

Overview of Services
Pakpour Consulting Group provides comprehensive municipal civil engineering design and construction management services exclusively to public agencies for a wide variety of projects. Our services include:
Construction Management and Inspection
Program Management and Staff Augmentation
Water Distribution and Sewer Collection
Engineering
Transportation Engineering
Constructability and Civil Plan Review
Storm Drainage Engineering
Contract City and District Engineer
Proven Track Record in On-Call Civil Engineering Services Pakpour Consulting Group has a proven track record in providing on-call consulting services to jurisdictions throughout the Bay Area.
City of Cupertino
City of Pleasanton
City of Benicia
Town of Hillsborough
City of Pleasant Hill
City of San Leandro
City of San Rafael
Purissima Hills Water District
(Los Altos Hills)
Westborough Water District
(South San Francisco)
Hayward Area Park District
Mid-Peninsula Water District
(Belmont)
City of Dublin
City of Newark
San Jose Water Company
Methodology
The majority of our staff have worked in some capacity at public agencies; making us uniquely qualified in understanding the City of Dublin’s requirements, challenges, and program objectives. We understand the complex nature of approaching a public works project and that no two projects are the same. Pakpour Consulting Group approaches each project with that philosophy in mind. Our 100% positive feedback from all of our current and former clients is testament to our approach. We know other consultants will utilize their “A” team at project interviews with their “C” team possibly doing the actual work. What you see is what you get at Pakpour Consulting Group. In our 20-year history, we have had only three professional staff leave our firm and one was due to retirement.
“Pakpour Consulting Group is a small engineering
firm that delivers big results with quality engineering plans, construction management, and exceptional
customer service. They have assisted us with the
design of several water main and tank projects and
the quality of their work, and attention to detail and
scheduling, have exceeded our expectations.”
Paul Willis, PE, Director of Public Works
Town of Hillsborough, 650.375.7444
828
Statement of Qualifications for

ON-CALL DEVELOPMENT REVIEW
PAGE 3
Project Experience
Additionally, our staff works closely with each agency on the review of stormwater treatment calculations for compliance with provision C.3 of the countywide municipal stormwater NPDES Permit for post-construction stormwater controls and hydromodification management (HM) controls. Our staff holds meetings with the developers and their consultants to discuss the plan review comments and ensures all agency concerns have been addressed.

Dublin City CouncilJune 16, 2026

Dublin City Council
June 16, 2026