City of Elk Grove, Lotz/Promenade Parkway
Project, Elk Grove, CA.
Project Manager. Provided design oversight and
coordinaƟ on with adjacent developments, uƟ lity
providers, and City Staff . This roadway extension
project included roadway realignment and profi le
grade adjustments, traveled lanes, shoulders, and a
median with turn lanes, traffi c signals and lighƟ ng,
paving, striping, and signage, drainage faciliƟ es, joint uƟ lity trenches, water, sanitary sewer, and recycled
water faciliƟ es, fence and driveway relocaƟ ons/
reconstrucƟ on, and demoliƟ on of two homes.
Contra Costa County Public Works, Camino
Tassajara Realignment, Contra Costa, CA.
Project Manager. Provided coordinaƟ on between
the County and City for drainage and stormwater
design. The project includes widening Tassajara Road
from two to four lanes, adding bike lanes, sidewalks,
a landscaped median, stormwater treatment areas,
and other associated street improvements. Upon
compleƟ on, the project will improve safety and
circulaƟ on while supporƟ ng the City’s Complete
Streets Policy.
Carlton D. Allen, III, PE
ConƟ nued
Citrus Heights, Auburn Boulevard Complete
Streets, Phase II, Citrus Heights, CA.
Senior Engineer. Provided quality control reviews
for this federally funded (SACOG) Complete Streets
project. The project includes a signature gateway
monument, undergrounding of all overhead uƟ liƟ es,
new curb, guƩ er, and sidewalk construcƟ on, bicycle
lane addiƟ ons and improvements, ADA-compliant
curb ramps, decoraƟ ve street lighƟ ng, upgraded
traffi c signals, landscaping enhancements—including
landscaped raised medians where feasible—and
drainage improvements. The project team also
conducted public outreach.
1208
6601 Owens Drive, Suite 155
Pleasanton, CA 94588
1209
STATEMENT OF QUALIFICATIONS, CITY OF DUBLIN, CA Iteris, Inc. | 1 [Cover Page provided by Ellie later]
1210
STATEMENT OF QUALIFICATIONS, CITY OF DUBLIN, CA Iteris, Inc. | 1
1. Cover Letter
March 27,2026
Julius Pickney
Management Analyst II
Dublin City Hall, 100 Civic Plaza
Dublin, CA 94568
[email protected]
Re: Request for Qualifications On-Call Transportation Planning and Engineering Services 11477-150.26
Dear Julius Pickney
The City of Dublin is experiencing continued growth and the transportation decisions made today will directly influence mobility, safety, and overall quality of life for years to come. Iteris proposes Ms. Aswini Rajagopalan, PE, TE as the Project Manager for this On-Call services contract. As a resident of Dublin, this opportunity is both professional and personal for Ms. Rajagopalan. She is familiar with the rapid development along Tassajara Road and Fallon Road , as well as the planned extension of Dublin Blvd, all of which will introduce additional traffic demand and reinforce the need for proactive, efficient transportation planning.
She also recognizes the “neighborhood reality” of regional congestion, when I-580 reaches capacity during the peak periods, traffic diverts onto local streets, impacting safety and quality of life. This perspective informs her approach to delivering solutions that are both technically sound and responsive to community needs. Under Ms. Rajagopalan’s leadership, Iteris offers the City the following distinct advantages:
EXPERIENCED LOCAL PM AND SKILLED TEAM – Ms. Rajagopalan, PE, TE brings 18 years of traffic and transportation engineering experience across public and private sectors. Supported by Iteris’ strong project management resources and technical staff, the team delivers efficient, cost-effective solutions.
DEEP LOCAL BAY AREA EXPERIENCE – Iteris has over 30 years of experience providing services to public agencies across the Bay Area, with a strong understanding of local needs and conditions.
PROVEN TRANSIT SIGNAL PRIORITY EXPERIENCE – Extensive experience designing and deploying TSP strategies that enhance transit performance and reduce corridor delays.
In addition, Ms. Rajagopalan works closely with our Intelligent Transportation Systems group led by Mr. Matt Wages, PE, to provide responsive, high-quality support under the City’s On-Call structure, with the ability to manage multiple assignments efficiently and cost-effectively. Thank you for the opportunity to submit our proposal. Iteris looks forward to assisting the City on this important project. Please contact me at (949) 270-9647 or [email protected], or the designated Project Manager, Ms. Aswini Rajagopalan, PE, TE at (949) 270-9540 or [email protected], should you have any questions.
Iteris acknowledges Addendum #1 to this RFQ issued March 4, 2026.
Sincerely,
Iteris, Inc.
Steven Bradley, PE, Senior Vice President, MCS West
Mobility Consulting Services
1211
ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES STATEMENT OF QUALIFICATIONS, CITY OF DUBLIN, CA Iteris, Inc. | 2
2. Qualifications and Experience
FIRM QUALIFICATIONS
Iteris is a full-service transportation planning and traffic engineering firm. We particularly specialize in the technical aspects of the transportation system, empowering our clients to manage their transportation system performance. Iteris’ 470 staff have decades of expertise in traffic and transportation planning a long history of successfully performing projects similar in scope for numerous California agencies. With a proven track record of on-time, within-budget performance, we encourage the City of Dublin to verify our track record with the references provided.
OUR SERVICE CAPABILITIES
The following page provides an overview of Iteris services relevant to those requested by the City. Iteris HAS THE PROVEN CAPABILITIES OF DELIVERING ON ALL WORK CATEGORIES listed in the Scope of Work in the RFQ.
Iteris’ past On-Call engagements included the evaluation of impacts to traffic, transit and safety as a result of new developments (i.e. residential, retail, commercial), trip/parking generation, traffic control warrants, queuing analysis, travel demand forecasting, capacity analysis/simulation, pedestrian/bicycle/transit access studies, origin/destination analysis, circulation analysis and traffic engineering design tasks.
Iteris will perform the following as part of any task order for the City:
Be extremely responsive to City requests for assistance and assignment task order proposals. Collaborate closely with staff to address issues during the course of a project assignment. Coordinate and work with any additional City or agency staff as needed to perform services. Provide regular status updates to staff, discuss any requirements and procedures affecting project progress, and propose solutions. This includes progress reports which describe completed work, issue resolution, plans for upcoming reporting period, as well as cost status and estimations of completion. Provide quality deliverables based on the City’s methodology, guidelines and preferences. All task orders undergo quality and constructability review, ensuring that work is consistent with City standards, as well as industry standards.
Our PM, Aswini Rajagopalan, PE, TE will be involved in every task order and will mobilize the proper team resources to successfully complete each project assignment. Upon receipt of a task order request from the City, she will ensure each task order follows a consistent process.
ITERIS PROJECT
EXPERIENCE
Iteris has initiated over 1,000 Planning
and Engineering projects within the last
five years for a wide range of public and
private entities including local agencies, counties, Metropolitan Planning Organizations (MPOs), and Caltrans.
Approximately 70 percent of these projects represent repeat clients – which is a testament to Iteris’ ability to deliver client satisfaction. A sample of Iteris’ extensive traffic engineering, transportation planning, and other on-call experience is demonstrated by the projects and the relevant services summarized in Table 1 on the following page.
Legal Name and Local Address
Iteris, Inc.
1999 Harrison Street, Ste. 1675
Oakland, CA 94612
Years in Business
39 Proposal Contact Person
Aswini Rajagopalan, PE,TE
Senior Manager
[email protected]
949-270-9540
1212
ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES STATEMENT OF QUALIFICATIONS, CITY OF DUBLIN, CA Iteris, Inc. | 3 Table 1 – Example Project Qualifications Relevance
PROJECT NAME AND LOCATION
TRAFFIC ENGINEERING OTHER SERVICES
Development Review & CEQA SupportTransportation Planning & Policy Traffic Forecasting & Modeling Traffic Operations & Analysis Traffic Signal Timing & CoordinationMulti-modal Design Review & SupportCost Estimates Grant Application SupportPeer Review & PlanCheck ServicesCIP Support On-Call Traffic Engineering Consultant
Services – Emeryville = = = = = = =
On-Call Traffic Engineering Services –
Rohnert Park = = = = = =
On-Call Traffic Engineering and
Transportation Planning – San Ramon = = = = = =
On-Call Engineering Services – San Rafael = = = = = =
On-Call Transportation Services – San
Mateo = = = = = = =
AS-NEEDED ON-CALL TRAFFIC ENGINEERING SERVICES – CITY OF SAN RAFAEL, CA Key Personnel Aswini Rajagopalan (PM), Arthur Kwong
Duration & Budget 2023 – Ongoing; Budget - $150,000/year The City of San Rafael has retained Iteris to assist with ad hoc traffic engineering services. Iteris has supported the Traffic Engineering department with several tasks related to traffic engineering, traffic operations, multi-modal planning, and traffic signal design. Notable examples of task orders with the City of San Rafeal include:
• Performed traffic operations and safety analysis at various locations citywide. This included evaluating the need for traffic control modifications. This task order required detailed data collection which was performed by our subconsultant IDAX.
• Performed a peer review of a traffic engineering analysis submitted to the City by a developer. • Supported the City as extension to City staff for the delivery of the City’s Bike-Ped plan update.
EMERYVILLE ON-CALL TRAFFIC ENGINEERING CONSULTANT SERVICES – CITY OF EMERYVILLE, CA Key Personnel David Huynh (PM), Aswini Rajagopalan, Shruti Shrivastava, Matt Wages Duration & Budget 8/2019 – Ongoing; Budget - $120,000 per year Iteris has been retained as the On-Call Traffic Engineering Consultant to the City to provide traffic engineering and Capital Improvement Program (CIP) project support. Iteris is providing this service under a multi-year contract that began in 2019.
In general, the work performed under this on-call includes traffic engineering, traffic signal system operations and management, design and planning, CIP and development project support includes design peer-review support and design services during constructions. During this period, Iteris has provided an array of services through multiple task orders under the on-call contract. A highlight of these services include:
• Performed intersection operational analysis at various intersections to provide safety recommendations. • Provided grant documentation support to assist with grant reporting requirements and close out. • Developed a city-wide Engineering and Traffic Survey (E&TS) to establish speed limits. • Developed the City’s Local Roadway Safety Plan (LRSP). • Peer Review of a Development performed using VISSIM.
1213
ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES STATEMENT OF QUALIFICATIONS, CITY OF DUBLIN, CA Iteris, Inc. | 4 ON-CALL TRAFFIC ENGINEERING SERVICES – CITY OF ROHNERT PARK, CA Key Personnel Matt Wages (PM), Aswini Rajagopalan, David Huynh Duration & Budget 2/2020 – Ongoing; Budget - $100,000 per year Iteris has been serving the City of Rohnert Park since 2020. Iteris supports the City with services such as traffic engineering, traffic and pedestrian safety, traffic operations, traffic signal improvements, complete streets, lighting, grant support, and plan check services. During this period, Iteris has provided an array of services through multiple task orders under the on-call contract. A highlight of these services include:
• Provided peer-review/plan check of traffic signal design for signal modifications. • Developed three Highway Safety Improvement Program (HSIP) grant applications for a roundabout project, signal improvements, and rail safety improvements.
• Prepared PS&E for multiple pedestrian safety projects. These projects involved assisting with coordination for local funding through the One Bay Area Grant (OBAG) Program. • Prepared design concepts for Complete Streets projects by integrating improved striping, medians, roadway and pedestrian lighting, and traffic signal modifications. • Completed a safety and operations feasibility study for an intersection with safety concerns, including development of conceptual designs for mitigation measures and probable construction costs.
ON-CALL TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING CONSULTING SERVICES –
CITY OF SAN RAMON, CA
Key Personnel Matt Wages (PM), David Huynh, Shruti Shrivastava, Sean Daly Duration & Budget 2017 – Ongoing; Budget - $150,000/year Iteris has been providing on-call traffic engineering and planning services to the City of San Ramon since 2017. Iteris has supported the City with various tasks including transportation planning, traffic safety analysis, traffic signal planning and design, cost estimates and communications design and implementation. During this period, Iteris has provided these services through multiple task orders under the on-call contract. Highlights of these services include:
• Developed the City’s LRSP which identifies and organizes the City’s local roadway safety improvement needs and is the basis for the City’s ongoing traffic safety projects. This LRSP is also a requirement to apply for future HSIP funds.
• Performed ad-hoc traffic engineering analysis for citizen requests, including performing safety analysis, signal warrant analysis, and other MUTCD-related evaluations of the City’s traffic network.
STEVENS CREEK BOULEVARD CORRIDOR VISION STUDY – CITY OF SAN JOSE, CA Key Personnel Sean Daly (PM), David Huynh
Duration & Budget 09/2021 – 12/2024; Budget - $898,000
Iteris has been providing transportation planning services to the City of San Jose since 2019, supporting two notable projects:
West San José Multimodal Transportation Improvement Plan – Iteris developed the West San José Multimodal Transportation Improvement Plan (MTIP) plan using a robust transportation project evaluation framework to advance implementation of multimodal projects including transportation system improvements and transportation demand management strategies.
Stevens Creek Boulevard Corridor Study – Iteris was the prime consultant for the Stevens Creek Boulevard Corridor Vision Study. The study involves two phases: 1) Vision Statement development and 2) Implementation Plan. The project includes analysis of a high-capacity transit corridor connecting Downtown San José to Cupertino. The resulting Implementation Plan includes specific actions, quantified through GIS, and prioritized through a public process. 1214
ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES STATEMENT OF QUALIFICATIONS, CITY OF DUBLIN, CA Iteris, Inc. | 5 PREPARATION OF TECHNICAL TRANSPORTATION STUDIES – CITY OF PASADENA, CA Key Personnel Deepak Kaushik(PM), SungWoo Jo
Duration & Budget 10/2021 – Ongoing; Budget - $100,000/per year Iteris is currently providing technical transportation study preparation services to the City of Pasadena as part of a multiyear on-call contract. The transportation studies have been used to evaluate traffic impacts of new private developments, such as mixed-use retail/residential buildings, medical office buildings, or auto dealerships. The traffic studies have included both CEQA-level and non-CEQA level transportation impact evaluations. For CEQA-level studies, Iteris has utilized the City’s travel demand model to generate Vehicle Miles Traveled (VMT) per capita and Vehicle Trips per capita outputs. Non-CEQA evaluation has included intersection LOS and neighborhood street segment analysis.
Other evaluations have included a review of active transportation infrastructure in the vicinity of a project site, through the use of the Pedestrian Environmental Quality Index (PEQI) and Bicycle Environment Quality Index methods.
AC TRANSIT DUMBARTON EXPRESS CORRIDOR IMPROVEMENTS DESIGN –UNION CITY, FREMONT,
MENLO PARK, PALO ALTO, MTC AND CALTRANS
Key Personnel David Hyunh (PM), Matt Wages, Shruti Shrivastava Duration & Budget 06/2019 – 10/2023; Budget - $719,550
Iteris was selected as the design engineer for this multijurisdictional project to implement operational and travel time improvements along the Dumbarton Express transit route. This project implemented transit signal priority (TSP) and bus queue jump at traffic signals to improve travel time and travel time reliability for transit vehicles along arterials, as well as improve the safety of motorists, transit riders, pedestrians, and bicyclists. The project included the design of improvements for: 1) installation of GPS-based TSP system at all signalized intersections, 2) installation of bus queue jump lanes at select signalized locations, and 3) bus stop relocation and improvements. The project stakeholders include the cities of Union City, Fremont, Menlo Park, and Palo Alto, the Metropolitan Transportation Commission (MTC), and Caltrans. This project implemented transportation infrastructure improvements to decrease delay and increase operational reliability for buses along the Dumbarton Express route.
AC TRANSIT LINE 97 TRANSIT PERFORMANCE INITIATIVE (TPI) PROJECT – CITIES OF SAN LEANDRO,
HAYWARD, UNION CITY AND ALAMEDA COUNTY, CA
Key Personnel David Hyunh (PM)
Duration & Budget January 2017 – March 2019; Budget - $970,705 Iteris was selected as the design engineer for this multi-jurisdictional project to implement operational and travel time improvements along the Line 97 transit route. The project stakeholders include the City of San Leandro, City of Hayward, Union City, Alameda County, the Metropolitan Transportation Commission (MTC), and Caltrans. The Line 97 route spans
12.5 miles along a number of major corridors. The project included the design of improvements to: 1) support the deployment of adaptive signal control system including a communications network to support high bandwidth IP-based between two Traffic Management Centers (TMC) and field devices and intersection detection upgrades; 2) installation of a GPS-based TSP system, and 3) bus stop relocation and improvements 1215
ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES STATEMENT OF QUALIFICATIONS, CITY OF DUBLIN, CA Iteris, Inc. | 6
SUBCONSULTANT (IDAX) PROJECT QUALIFICATIONS
ON-CALL SERVICES (PARKING) – CITY OF SAN MATEO, CA
Client Nicolette Chan, City of San Mateo, 330 W 20th Ave, (650) 522-7362, [email protected]
Duration & Budget January 2022 – December 2022; Budget - $36,000/collection The City of San Mateo hired IDAX in 2018 to provide On-Call traffic data collection services and has renewed the contract through 2025 and collected occupancy counts on approx. 500 block faces.
DEPARTMENT OF TRANSPORTATION ON-CALL – CITY OF SAN JOSE, CA Client Jamie Sidhu, City of San Jose, 200 E Santa Clara St, (408) 535-3850, [email protected]
Duration & Budget 2024 – Ongoing; Budget - $500,000
The City of San Jose DOT hired IDAX in 2024 to perform On-Call services for a period of 5 years. These services include turning movement counts, pneumatic tube counts, bicycle & pedestrian counts, and parking studies.
CMP MONITORING TRAFFIC COUNTS – SANTA CLARA COUNTY, CA
Client John Sighamony, Santa Clara Valley Transportation Authority (VTA), 3331 N First St, San Jose, CA 95134, (408) 321-5767, [email protected], Duration & Budget 2021 – Ongoing; Budget - $59,570
VTA hired IDAX to collect the traffic counts for the congestion management program. IDAX conducts (252) PM Peak TMCs, (10) HOV Travel Time Runs, (10) AM/PM Peak Freeway Gateway Counts separated by HOV and Mixed-Flow Lanes, (12) 72- Hour Tube Counts on Rural Highways, and (20) AM/MID/PM Peak Bike/ Ped Counts annually.
QUALIFICATIONS OF TEAM
This section presents the roles, qualifications, and experience of the proposed key personnel, beginning with our Project Manager, Ms. Aswini Rajagopalan. Resumes for all team members, including supporting staff, are provided in the Appendix.
Figure 1 – Organizational Chart
1216
ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES STATEMENT OF QUALIFICATIONS, CITY OF DUBLIN, CA Iteris, Inc. | 7 ASWINI RAJAGOPALAN, PE, TE –PROJECT MANAGER & TRAFFIC OPERATIONS &
ANALYSIS TASK LEAD
Ms. Rajagopalan is a Senior Manager in Iteris’ Mobility Consulting Services practice with over 18 years of
experience in traffic engineering and transportation planning.
She has managed a variety of projects nationwide, including freeway operations, intersection & corridor studies, safe routes to school, signal coordination, safety & traffic impact studies, traffic calming studies and complete streets
planning. She has also successfully supported multiple cities and agencies through on-call contracts, providing technical leadership and responsive project management to ensure high-quality, on-time deliverables.
• City of San Rafael, San Mateo, Monterey, Eureka, PM , On-Call Traffic Engineering Services
• Traffic Impact Studies, Several Cities, CA - City of San Francisco, City of San Mateo, City of Berkeley, City of Palo Alto, City of Hayward, City of San Jose. • Transportation Planning & Traffic Operations Study - San Mateo Transportation Authority, US 101/Peninsula Avenue Interchange, Traffic Lead (PA&ED Phase). • Traffic Operations Study US 101 Managed Lanes Project, San Mateo County, CA
YEARS OF EXPERIENCE
With Iteris: <1 Total: 18
EDUCATION
MS, Civil Engineering
BS, Civil Engineering
REGISTRATIONS
Civil Engineer (PE)
MD #0042676
Traffic Engineer (TE)
CA #3111
DAVID HYUNH, PE – PRINCIPAL IN CHARGE QA/QC & TRANSIT COORDINATION /
PRIORITY INFRASTRUCTURE LEAD
Mr. Huynh brings over 29 years of transportation experience having worked in both the public and private sectors. He serves as a Vice President of Iteris’ Mobility Consulting Services and has been with the firm since June 2014. His technical focus of experience is in traffic engineering, PS&E design, ITS, signal operations, signal systems, communications design, TSP design and implementation, connected vehicle development and implementation, and systems engineering.
• Fremont On-Call Traffic Engineering
• Emeryville On-Call Traffic Engineering
• Hesperian Boulevard Adaptive Traffic Signal System – Cities of San Leandro, Hayward, and Alameda County, CA
• VTA TRIPS System Engineering (Countywide Cloud TSP)
• AC Transit Dumbarton Express Improvements
• MTC Innovative Deployments to Enhance Arterials (IDEA).
YEARS OF EXPERIENCE
With Iteris: 12 Total: 29
EDUCATION
MS, Civil Engineering
BS, Civil Engineering
REGISTRATIONS
Civil Engineer (PE)
CA #60230
1217
ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES STATEMENT OF QUALIFICATIONS, CITY OF DUBLIN, CA Iteris, Inc. | 8 MATT WAGES, PE – DESIGN SUPPORT & CAPITAL IMPROVEMENT PROGRAM LEAD Matt serves as a Lead Engineer for Iteris and has been with the firm since 2019. He has more than 17 years of hands-on technical experience in many areas of ITS, traffic engineering and design.
Matt’s technical focus is in the areas of advanced technologies for ITS, communications networks, Closed-Circuit Television systems, Transit Signal Priority, and Emergency Vehicle Preemption. • Los Gatos Smart Signals Field Improvements Design
• Concord Citywide Protected Left-Turn Phasing and Dilemma Zone Project • Santa Clara Great America Parkway and Tasman Drive Fiber Optic Interconnect • AC Transit Dumbarton Express Improvements
• San Ramon Fiber Optic Interconnect Design
• Los Banos SR-152 Wireless Interconnect and Synchronization Project
YEARS OF EXPERIENCE
With Iteris: 7 TOTAL: 17
EDUCATION
BS, Civil Engineering
REGISTRATIONS
Civil Engineer (PE)
CA #82548
DEEPAK KAUSHIK, PE – DEVELOPMENT REVIEW & CEQA SUPPORT LEAD Mr. Kaushik serves as an Associate Vice President for Iteris’ Mobility Consulting Solutions division working out of Iteris’ Los Angeles office.
He is a registered Professional Engineer (Civil) in California and has been with the firm since 2008. The projects he typically manages include traffic impact studies, feasibility studies, conceptual design evaluations, CEQA-level impact assessments, safety action plans, and corridor/citywide needs assessments.
• Harbor Boulevard Microsimulation Model Development – Orange County Transportation Authority
• Ventura General Plan Update and EIR – City of Ventura • 710 Reconnecting Communities Master Plan – City of Pasadena • Technical Transportation Studies On-Call – City of Pasadena • City of Santa Barbara Traffic Model Development & General Plan EIR
YEARS OF EXPERIENCE
With Iteris: 17 Total: 23
EDUCATION
BS, Civil Engineering
REGISTRATIONS
Civil Engineer (PE)
CA #72838
SEAN DALY, AICP – TRANSPORTATION PLANNING & POLICY; CAPITAL
IMPROVEMENT PROGRAM LEAD
Mr. Daly has 25 years of public sector and professional consulting experience in transportation planning and has been with Iteris since 2006. Sean’s approach to planning puts people first to ensure access and connectivity rather than barriers and isolation. He is supported by Iteris’ focus to bring professional planning services to his clients through a broad array of knowledge, expertise, and experience. He recently led multiple corridor studies that integrate all types of modes: active transportation, roadway, and transit projects including analysis of VMT reduction • CEQA Adaptive Mitigation Program -- Ventura Council of Governments • City of Emeryville On-Call and City of San Ramon On-Call – Task Leads • Stevens Creek Boulevard Vision Study – Project Manager – Santa Clara County • Warner Center Active Transportation Hub – City of Los Angeles • Multimodal Transportation Study– Port of Long Beach
YEARS OF EXPERIENCE
With Iteris: 20 Total: 25
EDUCATION
MCP, City Planning
BA, Geography
REGISTRATIONS
American Institute of
Certified Planners (AICP)
AICP #021297
1218
ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES STATEMENT OF QUALIFICATIONS, CITY OF DUBLIN, CA Iteris, Inc. | 9 JENNIFER EMERSON-MARTIN, PE – TRAFFIC MODELING
Ms. Emerson-Martin serves as an Associate Vice President for Iteris’ Mobility Consulting Solutions and has been with the firm since 2014. She has over 22 years of experience working in transportation forecasting and modeling. She currently serves as a company resource for projects which utilize both big-data analytics and traditional planning methods.
• Ventura County Travel Model Development & On-Call Support • City of Hayden, ID Travel Demand Model Development and On-Call Support • Division Street BRT Design Forecasting and STOPS Forecasting • Santa Barbara Traffic Model Development & General Plan EIR
YEARS OF EXPERIENCE
With Iteris: 11 Total: 22
EDUCATION
BS, Civil Engineering
REGISTRATIONS
Civil Engineer (PE)
ID #18578
NE #E17065
WA #54719
TX #128405
AK #11998
IDAX DATA – GARRETT STRANG – OPERATIONS MANAGER -
Garrett is the Operations Manager for IDAX’s California office with over a decade of experience in transportation planning and data collection. His expertise includes active transportation, origin-destination surveys, and travel demand data—supporting the City of Fremont’s efforts in feasibility studies, TDM, and big data analysis. Garrett has overseen a wide range of projects for both public and private clients and is able to scope and deliver on the most complex projects. With a degree in Urban Studies from UC Berkeley, he brings a strong analytical foundation to projects requiring comprehensive data for modeling and planning.
YEARS OF EXPERIENCE
With IDAX: 5 Total: 11
EDUCATION
BA, City/Urban, Community
and Regional Planning
3. References
REFERENCE RELEVANT SERVICES PROVIDED
RYAN O CONNELL, SENIOR ENGINEER
City of Emeryville
1333 Park Ave Emeryville 94608
(510) 596-4346
[email protected]
Ms. Rajagopalan is the task lead for the On-Call services to the City which include traffic operations analysis using Synchro and VISSIM modeling.
BETHANY LOPEZ, SENIOR ENGINEER
City of San Mateo
330 West 20th Ave San Mateo 94403
(650) 522-7313
[email protected]
Ms. Rajagopalan was the Traffic Lead responsible for the traffic operational analysis for the US 101/Peninsula Avenue Interchange project. This project involved both the freeway mainline analysis using VISSIM and local intersection analysis using both Synchro Sim Traffic.
SAYED FAKHRY, CITY TRAFFIC ENGINEER
City of San Rafael
1400 Fifth Avenue
San Rafael, CA 94901
(415) 258-2641
[email protected]
Ms. Rajagopalan is the PM for the On-Call contract with the City of San Rafael. Services include traffic warrant analyses, parking study, peer review of a traffic engineering analysis, and extension to staff for the Citywide Pedestrian and Bicycle Plan.
1219
ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES STATEMENT OF QUALIFICATIONS, CITY OF DUBLIN, CA Iteris, Inc. | 10
4. Conflict of Interest Statement
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom.
5. Compensation Rate Schedule
Table 1 provides a schedule of our firm’s standard hourly billing rates by job classification.
Table 1 – Hourly Billing Rate Schedule by Classification
CLASSIFICATION
STANDARD RATES
Minimum Hourly
Rate
Maximum Hourly
Rate
Support Staff I $108 $130
Support Staff II $176 $247
Assistant Engineer/Planner $116 $140
Associate Engineer/Planner $135 $175
Engineer/Planner $143 $214
Senior Engineer/Planner I $195 $232
Senior Engineer/Planner II $232 $256
Lead Engineer/Senior Manager $241 $296
Associate Vice President/Principal/Director $251 $349
Vice President/Chief Scientist $354 $424
Standard Terms and Conditions
• Rates shown in Table 1 are effective through June 30, 2027. • An escalation matching the CPI-W for San Francisco-Oakland-Hayward, with a maximum of 3%, will apply to individual staff rates effective July 1 of each year.
• Task Orders will utilize individual rates at time of proposal submission, not to exceed the classification maximum billing rates.
6. Subcontractor
Iteris will be require IDAX to complete the Scope of Services detailed in the RFQ.
7. Consulting Services Agreement and Insurance
Iteris does not request to amend (either by addition, deletion, or modification) any sections of the City’s Standard Consulting Services Agreement. Iteris is able to comply with the City’s insurance requirements. 1220
APPENDIX
Appendix
Resumes
Iteris
• ASWINI RAJAGOPALAN, PE, TE
• DAVID HYUNH, PE
• MATT WAGES, PE
• DEEPAK KAUSHIK, PE
• SEAN DALY, AICP
• JENNIFER EMERSON-MARTIN, PE
IDAX
• IDAX DATA – GARRETT STRANG – OPERATIONS MANAGER
1221
Moving smarter, together.
Ms. Rajagopalan is a Senior Manager for Iteris’ Mobility Consultingl Services. She has 18 years of professional consulting experience in traffic engineering and operations. She has worked on various traffic operations and transportation planning projects, including freeway traffic operations, signalized and unsignalized intersections traffic operations, roundabout studies, advanced traffic management systems’ studies, traffic signal coordination studies, traffic forecasting studies, feasibility studies, multi-modal studies and plans, traffic impact studies, safety studies, bicycle and pedestrian studies, complete street studies, and parking studies. Ms.
Rajagopalan has hands-on experience using VISSIM, Synchro, SIDRA, Sim Traffic, HCS+, TRAFFIX, VISTRO, MicroStation, and Microsoft Office Suite. In addition, she has extensive experience in documentation of both technical and non-technical documents, and context-based utilization of the Manual on Uniform Traffic Control Devices.
PROJECT EXPERIENCE
City of Emeryville On-Call Services (2025 –Ongoing)
Ms. Rajagopalan is the Task Lead responsible for the peer review of a development in Emeryville where a two-way operation is converted to a one-way Loop. The analysis was performed in VISSIM. Ms Rajagopalan identified the reasons of the failure of the proposed conditions, reevalauted with a new design and made it work. Responsibilities will include assisting in planning and setting up meetings, coordination with the internal teams and other subconsultants, and presenting the results in Coucnil meetings.
City of San Rafael On-Call Services (2025 –Ongoing)
Ms. Rajagopalan is the Project Manager responsible for the citywide STOP warrant analysis at 14 locations and a parking study along Point San Pedro Road that strtches 2.5 miles long.
Responsibilities include assisting in planning and setting up meetings, engagement with the City, mentoring of junior staff, , and documentation of the technical reports.
EDUCATION
MS, Civil Engineering, Tennessee
Technological University, Tennessee,
2007
BS, Civil Engineering, Anna University,
2006
YEARS OF EXPERIENCE
With Iteris: >1 Total: 18
REGISTRATIONS
Civil Engineer (PE)
MD #0042676, 2012
Traffic Engineer (TE)
CA #3111, 2024
CORE DISCIPLINES
Traffic Engineering & Operations
Traffic Simulation
Transportation Planning
AFFILIATIONS
Institute of Transportation Engineers
(ITE)
Women Transportation Seminar (WTS)
American Public Works Association
(APWA)
ASWINI
RAJAGOPALAN, PE, TE
SENIOR MANAGER
1222
ASWINI RAJAGOPALAN, PE, TE
SENIOR MANAGER
Moving smarter, together.
Fort Bend Independent School District, Traffic
Impact Studies, Fort Bend County, TX (2023-
2025)
Ms. Rajagopalan was the project manager and traffic
operations lead responsible for the traffic
operational analysis for the Traffic Impact Studies at
several schools including Mission Bend Elementary
School, Ferndell Henry Elementary School, and
Clements High School. This project involved
intersection and corridor analysis using both
Synchro/ Sim Traffic. In addition, signal warrant
analysis and turn lane warrant analysis conducted
based on the TXDOT guidelines. Further, appropriate
school signage around the schools was
recommended as a part of the study. Special
importance was given to the pedestrian/students
and bike circulation. Gaps in the sidewalk and bike
lanes were identified. Responsibilities also include
assisting in planning and setting up meetings,
engagement with FBISD, Cities, other agencies and
sub-consultants, and documentation of the technical
reports. Project involved extensive stakeholder
coordination
San Mateo Transportation Authority, US
101/Peninsula Avenue Interchange (PA&ED
Phase), San Mateo, CA. (2016 – 2019, 2020 -
2023)
Ms. Rajagopalan is the Traffic Analysis Lead
responsible for the traffic operational analysis for
the US 101/ Peninsula Avenue Interchange project.
This project involves both the freeway mainline
analysis for approx. 6 miles using VISSIM and local
intersection analysis for 50 intersections using both
Synchro/ Sim Traffic. In addition, VMT analysis
based on the new SB 743 rule was performed as a
part of this project. Responsibilities also include
assisting in planning and setting up meetings,
engagement with Caltrans and SMCTA, coordination
with the internal teams and sub-consultants, and
documentation of the technical reports. Project
involved extensive stakeholder coordination.
US 101 Managed Lanes Project – North
(PA&ED Phase), San Mateo County, CA (2020
– 2023)
Ms. Rajagopalan is the lead traffic engineer
responsible for the modeling and evaluating the
overall US 101 network beginning from Interstate
380, San Mateo County to San Francisco County line
using VISSIM as a part of the team designing
managed lanes along US 101 in the northbound and
southbound directions.
Caltrans District 4, Task Order 19, Manuel T
Freitas & US 101 Northbound Ramps, San
Rafael, CA. (2020 - 2021)
Ms. Rajagopalan is the Traffic Analysis Lead
responsible for the traffic operational analysis for
the Manuel T Freitas Parkway/ US 101 Northbound
Ramps. Build scenarios included a roundabout
alternative and a traffic signal alternative.
Responsibilities included assisting in setting up
meetings, traffic operational analysis using SIDRA
and Synchro/ Sim Traffic, engagement with Caltrans
and City of San Rafael, and documentation.
Traffic Impact Studies - San Francisco, Palo
Alto, Berkeley, San Jose, Alameda County,
Hayward
Ms Rajagopalan was responsible for the traffic
impact analyses of several traffic impact studies in
several cities in the Bay Area. Responsibilities include data collection, data analysis based on the guidelines
set forth by the City, documentation, and proposal
of mitigation measures. The project involved
coordination with City staff.
City of South San Francisco, US 101/Produce
Avenue Interchange, South San Francisco, CA
(2020 – 2022)
Ms. Rajagopalan is the Traffic Analysis Lead
responsible for the traffic operational analysis for
the US 101 mainline within the project’s study limits
analysis using VISSIM for the existing conditions.
Also responsible for the intersection analysis using
Synchro/Sim Traffic, documentation of the TOAR..
US 101/Zanker Road/Skyport Drive/Fourth
Street Improvements, San Jose, CA (2019 –
2020)
Ms. Rajagopalan is the project engineer responsible
for conducting operational analysis for this project.
The project would extend Zanker Road, north of US
101, to Fourth Street/Skyport Drive, south of US 101,
with the option of consolidating the existing partial
interchanges, providing isolated on- and off-ramps
or completing a full access interchange at the
intersection of US 101 and Zanker Road
1223
Moving smarter, together.
Mr. Huynh serves as a Vice President of Iteris’ Mobility Consulting Services and has been with the firm since June 2014. He brings over 29 years of transportation experience having worked in both the public and private sectors with a focus on traffic engineering, design, Intelligent Transportation System (ITS), operations, signal systems, communications design, transit signal priority (TSP) design and implementation, connected vehicle design and implementation, and system engineering. Mr. Huynh’s public sector experience includes his tenure for a Bay Area municipality where he managed the Transportation Group and was responsible for operation and management of the City’s traffic signals and central signal system, project delivery of capital projects, transportation analysis, and plan review for new developments.
PROJECT EXPERIENCE
Transit Reliability Improvement and Performance System
(TRIPS), Santa Clara VTA – Santa Clara County, CA
Mr. Huynh served as Project Manager on this project to prepare the Systems Engineering Management Plan for VTA’s Transit Reliability Improvement and Performance System (TRIPS) initiative. The primary objectives of the project are to deploy centralized (cloud) transit signal priority (TSP) throughout County to improve transit reliability and travel times, increase transit mode share, improve mobility, and reduce fuel use and carbon footprint related to transit operations in Santa Clara County. Funded by a Federal SMART grant, the project included the development of systems engineering documentation which would enable VTA to deploy a scalable centralized TSP system(s) throughout the County. Initially focused on VTA’s Fast and Frequent Routes, Iteris prepared the System Engineering Management Plan, the Concept of Operations, the System Requirements, and the Verification Plan. This work involved close engagement with the various local cities, the County, and Caltrans through which VTA routes travelled and included consideration of priority for VTA buses and its light rail trains. This project began in August 2024 and was completed in July 2025.
EDUCATION
MS, Civil Engineering, (Transportation),
University of California, Berkeley, 1995
BS, Civil Engineering, University of
California, Irvine, 1994
YEARS OF EXPERIENCE
With Iteris: 12 Total: 29
REGISTRATIONS
Civil Engineer (PE)
CA #60230, 2000
CORE DISCIPLINES
Traffic Engineering & Operations
Transit Operations
Design PS&E
Signal Systems Operations &
Management
ITS Planning & Design
AFFILIATIONS
Institute of Transportation Engineers
(ITE)
ITS California
DAVID
HUYNH, PE
VICE PRESIDENT
1224
DAVID HUYNH, PE
ASSOCIATE VICE PRESIDENT
Moving smarter, together.
Dumbarton Express Corridor Improvements, AC
Transit – Cities of Union City, Fremont, Menlo
Park, and Palo Alto, CA
Mr. Huynh served as Project Manager for this multijurisdictional project to implement operational and travel time improvements along the Dumbarton
Express transit route which spans from the Union
City BART station to Stanford University. Iteris led
the project design (PS&E), signal coordination,
overall system integration, environmental clearance,
and public outreach. The project was developed in
partnership with MTC, the cities of Union City,
Fremont, Menlo Park, and Palo Alto, Caltrans, and
Stanford University. This project implemented
transit signal priority (TSP) and bus queue jump at
traffic signals to improve travel time and travel time
reliability for transit vehicles along arterials, as well as improve the safety of motorists, transit riders,
pedestrians, and bicyclists. At the approximate 40
bus stops along the route, various improvements
were implemented to improve rider access (wider
sidewalks and curb ramps), relocate the stops from
the near side to the far side of an intersection to
improve safety and operation, and extend the length
of the stop to improve bus entry/exit to the stop.
The project also included the development of TSP
timing parameters at all project signals and weekday
peak signal timing plans to provide signal
coordination across juristicational boundaries. This
project began in June 2019 and completed in 2023.
Line 97 Transit Performance Initiative (TPI)
Project, AC Transit – Cities of San Leandro,
Hayward, Union City and Alameda County, CA
Mr. Huynh served as Project Manager to complete
the Systems Engineering (SE) process and the
subsequent project design for the deployment of a
Transit Signal Priority (TSP) and an Adaptive Signal
Control Technology (ASCT) system along AC Transit’s
Line 97 that runs between the Bayfair BART station
(San Leandro) and the Union City BART station.
Project stakeholders include MTC, AC Transit,
Caltrans, Alameda County, and the cities of San
Leandro, Hayward, and Union City. The SE process
included the development of user needs, a ConOps
report, system requirements, verification plan, and
validation documents. The end product of the SE
process was the development of procurement
documents to select and deploy an adaptive signal
control system along the Hesperian Blvd portion of
the Line 97 route and TSP along the entire route. The
project design included the installation of upgraded
intersection detection, installation of new and
upgrade of existing traffic signal communications,
installation of TSP infrastructure, and bus stop
relocations and improvements. The SE phase of
project began in November 2014 and was completed
in 2016. The design and implementation phase of
the project began in January 2017 and was
completed in March 2019.
Centralized (Cloud) Conditional Transit Priority –
Cities of Walnut Creek and Concord, CA
As a project within MTC’s Innovative Deployment to
Enhance Arterials (IDEA) program, Mr. Huynh served
as the Project Manager to complete the Systems
Engineering (SE) process for the deployment of a
centralized cloud-based conditional transit priority
system utilizing existing on-board CAD/AVL system
and existing centralized communications
infrastructure to traffic signals. The SE process
included the development of the Concept of
Operations, System Requirements, and Verification
Plan. The end product of the SE process was the
development of a procurement document to select
and procure a centralized cloud-based conditional TSP
application operating between County Connection
buses and approximately 40 traffic signals in the cities of Walnut Creek and Concord. This project (the SE
process) began in August 2018 and was completed in
June 2022. Iteris also supported CCTA and the project
partners in the deployment of the selected system.
I-80/Powell Street Interchange Transit Access
Improvement Project – Emeryville, CA
Mr. Huynh serves as Task Lead for the operational
analysis as part of the Preliminary Engineering (PE)
and Project Approval and Environmental Document
(PA/ED) phase of the project. Iteris’ work includes
performing operational analysis to evaluate a
number of project design alternatives to improve
transit access and performance at the interchange.
As part of MTC’s Bay Bridge forward effort, this
project is one of a series of near-term, low-cost, but
high impact operational efficiency projects to
improve transit operations and rider experience by
reducing delay across a key connection between San
Francisco and the East Bay. The I-80/Powell Street
interchange in Emeryville is part of the key Transbay
transit corridor that connects jobs in San Francisco
with housing in the East Bay. This project will
improve transit access through a number of
1225
DAVID HUYNH, PE
ASSOCIATE VICE PRESIDENT
Moving smarter, together.
proposed enhancements that include intersection
modifications, provide transit-only and queue-jump
lanes, implement transit priority at signalized
intersections, and provide a more efficient path for
transit vehicles to access the interchange. This
project is a multi-jurisdictional effort that is led by MTC in partnership with Caltrans, AC Transit,
Alameda CTC, and the City of Emeryville. This
project began in December 2020.
1226
Moving smarter, together.
Mr. Wages serves as a Lead Engineer for Iteris’ Mobility Professional Services division and has been with the firm since August 2019. He has more than 17 years of hands-on technical experience in many areas of Intelligent Transportation Systems (ITS), traffic engineering and design, traffic signal timing and systems integration. Mr. Wages’ main focus is in the areas of advanced technologies for ITS, transportation management systems, communications networks, Closed-Circuit Television (CCTV) systems, Bus Rapid Transit (BRT) and Transit Signal Priority (TSP), and Emergency Vehicle Preemption (EVP). His wide range of skills focuses on the planning, design, deployment, and integration of advanced technologies and electrical systems for transportation management.
PROJECT EXPERIENCE
TRAFFIC ENGINEERING & OPERATIONS
Design of Field Improvements for the Los Gatos Smart Signals Project – Town of Los Gatos, CA
Mr. Wages served as Project Manager assisting the Town of Los Gatos to complete a detailed design of field improvements to support the deployment of an ATMS at 31 intersections. The PS&E design includes deployment of new conduit and fiber optic cable, new fiber optic cable in existing conduit, upgrades to video detection and traffic controller cabinets and leased wireless communications at selected locations. This project was the first deployment of Ethernet communications protocols on the Town’s traffic network. As such, Iteris has prepared a communications architecture and addressing schema to delineate the IP address, subnet and Virtual Local Area Network (VLAN) assignments for all ITS field devices in the Town.
Great America Parkway and Tasman Drive Interconnect
Project – Santa Clara, CA
Mr. Wages is served as the Project Manager on this fiber optic communications design project. The project prepared detailed designs (PS&E) for a fiber optic interconnect system along Great America Parkway and Tasman Drive. The project utilizes existing underground conduit and pull box interconnect infrastructure,
EDUCATION
BS, Civil Engineering, California State
Polytechnic University, San Luis Obispo,
CA, 2008
YEARS OF EXPERIENCE
With Iteris: 7 Total: 17
REGISTRATIONS
Civil Engineer (PE)
CA #82548, 2014
CORE DISCIPLINES
ITS Planning/Design/Integration
Traffic Engineering & Operations
Signal Systems Operations &
Management
Transit
AFFILIATIONS
Institute of Transportation Engineers
(ITE)
ITS California
MATT
WAGES, PE
LEAD ENGINEER
1227
MATT WAGES, PE
LEAD ENGINEER
Moving smarter, together.
where available, to install fiber optic
communications along five miles of arterials. The
communications system will be utilized to bring
traffic signal data, travel time information, and CCTV
video streams to workstations at City offices. Matt
worked closely with the City and Silicon Valley
Power, who maintains much of the City’s fiber optic
infrastructure, on the preparation of the detailed
design plans and specifications. The project was
constructed in the summer of 2024.
San Ramon Fiber Optic Expansion Design –
San Ramon, CA
Mr. Wages served as the Project Manager on this
fiber optic communications design project for the
City of San Ramon. Iteris completed Plans,
Specifications, and Estimates (PS&E) for the
installation of fiber-optic communications to nine
City traffic signals along the eastern portion of the
City’s main cross-town connector, Bollinger Canyon
Road, and Dougherty Road. The project included
detailed field inspection of existing infrastructure to leverage use of existing conduit and communications
equipment to deploy a new 288-strand trunk line
cable. Our designs included the removal of existing
copper interconnect and replacement with 144
single-mode fiber optic cable. The City plans to use
the communications network for signal coordination
and interconnect, but also to interconnect its various
facilities and a future CCTV network. The project is a
key first step in executing the City’s ITS Master Plan
in which the City laid out a citywide plan to build out a robust and redundant communications network
Dumbarton Express Corridor Improvements, AC
Transit – Cities of Union City, Fremont, Menlo
Park, and Palo Alto, CA
Mr. Wages served as Project Engineer for this multijurisdictional project to implement operational and travel time improvements along the Dumbarton
Express transit route which spans from the Union
City BART station to Stanford University. Iteris is
responsible for project design (PS&E), signal
coordination, overall system integration,
environmental clearance, and public outreach. The
project was developed in partnership with MTC, the
cities of Union City, Fremont, Menlo Park, and Palo
Alto, Caltrans, and Stanford University. This project
implemented transit signal priority (TSP) and bus
queue jump at traffic signals to improve travel time
and travel time reliability for transit vehicles along
arterials, as well as improve the safety of motorists,
transit riders, pedestrians, and bicyclists. At the
approximate 40 bus stops along the route, various
improvements are being implemented to improve
rider access (wider sidewalks and curb ramps),
relocate the stop from the near side to the far side
of an intersection to improve safety and operation,
and extend the length of the stop to improve bus
entry/exit to the stop. The project also includes the
development of TSP timing parameters at all project
signals and weekday peak signal timing plans to
provide signal coordination across juristicational
boundaries.
San Ramon Intelligent Transportation System
Master Plan – San Ramon, CA
Mr. Wages served as Project Engineer for the City of
San Ramon to develop their ITS Master Plan. The
primary goal of the plan is to establish a clear
roadmap for systematic ITS implementation, outline
opportunities for utilizing new, advanced
technology, and to equip the City with the tools to
be a forward-thinking partner in the region. This
effort includes assisting the City with identifying new signal equipment, communications infrastructure,
traffic signal controller hardware and firmware,
video system, traveler information components, and
completing a citywide communications plan. The
plan completed in early 2019.
Regional Transportation System Enhancements
– City of San Rafael, CA
Mr. Wages served as Project Engineer for this
project, and lead the electrical design, field
implementation, and system integration tasks. The
RTSE project prepared detailed Plans, Specifications
and Estimates (PS&E) documents for traffic and civil
improvements in the San Rafael downtown area in
preparation for the arrival of the SMART commuter
rail system. This federally funded project was
administered through Caltrans Local Assistance. The
project required coordination with the City, Caltrans,
SMART, and the City’s traffic signal system vendor,
on the planning and design for this project. For the
traffic improvements, the project prepared detailed
designs for traffic signal modifications including new
traffic controllers, cabinets and foundations,
pedestrian signals, traffic monitoring cameras, fiber
optic traffic signal interconnect, a wireless backhaul
system, and railroad preemption.
1228
Moving smarter, together.
Mr. Kaushik serves as an Associate Vice President for Iteris’ Mobility Consulting Services division working out of Iteris’ Los Angeles office.
He is a registered Professional Engineer (Civil) in California, has been with the firm since 2008, and has over 23 years of transportation planning and engineering experience, which includes transportation systems analysis, multimodal mobility planning, highway operations, and traffic safety. The projects he typically manages include traffic impact studies, feasibility studies, conceptual design evaluations, CEQA-level impact assessments, safety action plans, and corridor/citywide needs assessments. His transportation planning and traffic analysis work also plays a key role in supporting EIR’s, Specific Plans, and General Plan Updates. He enjoys the technical aspects of the projects he manages, but also embraces the interaction/outreach with stakeholders, city officials, and the public.
He welcomes the challenge of finding solutions that improve mobility and safety for all roadway users.
PROJECT EXPERIENCE
SR-710 Northern Stub Repurposing Feasibility, City of
Pasadena – Pasadena, CA
Mr. Kaushik served as Project Manager for evaluating the feasibility of repurposing the SR-710 Northern Stub in the City of Pasadena.
The project included two concepts to repurpose and/or reconfigure freeway ramp connections associated with SR-710. Mr. Kaushik led the effort in evaluating potential impacts to local intersections, freeway ramps, and street segments in the vicinity of the project area. The project began in November 2019 and was completed in June 2022.
General Plan and Specific Plan Circulation/Mobility Elements Mr. Kaushik led the development of the following General Plan or Specific Plan Circulation Elements, each involving CEQA evaluation:
• City of Thousand Oaks
• City of Moorpark
• City of Ventura
• City of Santa Barbara
• West Vernon Specific Plan
• Heart of Norwalk Specific Plan
EDUCATION
BS, Civil Engineering, University of
California, Irvine, 2001
YEARS OF EXPERIENCE
With Iteris: 17 Total: 23
REGISTRATIONS
Civil Engineer (PE)
CA #72838, 2008
CORE DISCIPLINES
Transportation Planning
Multimodal Planning
Travel Demand Modeling
Transit
DEEPAK
KAUSHIK, PE
ASSOCIATE VICE PRESIDENT
1229
DEEPAK KAUSHIK, PE
ASSOCIATE VICE PRESIDENT
Moving smarter, together.
Citywide Traffic Circulation Study, City of San
Marino – San Marino, CA
Mr. Kaushik serves as Project Manager for
preparation of a Citywide Traffic Circulation study
for the City of San Marino. The project includes an
evaluation of current traffic conditions at 30
intersections and identification of improvement
recommendations, geared mostly towards traffic
calming and safety. Mr. Kaushik has presented both
initial findings and improvement recommendations
to the Public Safety Commission and will eventually
present the final report outcomes to City Council.
The project began in August 2019 and was
completed in May 2023.
Santa Ynez Valley Traffic Circulation and Safety
Study, Santa Barbara County of Association of
Governments (SBCAG) – Santa Barbara
County, CA
Mr. Kaushik served as the Project Manager and
Outreach Task Lead for the Traffic Circulation and
Safety Study. The purpose of the study is to
comprehensively assess and identify needed current
and forecasted future circulation and safety
improvements for the multimodal transportation
needs of the Santa Ynez Valley. The existing highway
network is stressed serving growing
numbers of local trips, tourism, regional trips, and
commuters. Iteris is preparing a quantitative
assessment of travel conditions and assessing the
potential value of various improvement scenarios
These potential short and long-term improvements
will be developed to accommodate increasing
demand, improve safety, increase connectivity, and
prioritize improvements to the highway network
which will lead to increased quality of life and
sustainability for residents in the Valley. The project began in November 2018 and was completed in June
2020.
Santa Barbara Traffic Model and EIR - City of
Santa Barbara
Mr. Kaushik served as Project Manager on the
development of the City of Santa Barbara travel
demand model, as a part of the General Plan Update
and EIR. Hed led the team of modelers in developing
a subregional model from the County-wide SBCAG
model, which was validating to local conditions. He
performed sensitivity testing for various roadway
configurations and led the preparation of new CEQA
transportation analysis guidelines. The project began
in August 2021 and was completed in June 2024..
Western Avenue Traffic Flow Improvements –
Rancho Palos Verdes, CA
Mr. Kaushik served as Project Manager for both the
planning phase and design phase of the Western
Avenue Traffic Flow Improvements project in Rancho
Palos Verdes. He initially led a corridor-level traffic study focused on identifying current congestion and
safety deficiencies. In addition, he led monthly Focus
Group meetings with members of all affected
jurisdictions. In the design phase, Mr. Kaushik led a
team of engineers through the traffic signal
modification and left-turn pocket extension design,
which included obtaining the necessary Caltrans
Encroachment Permit approvals. The project began
in February 2023 (planning) and was completed in
March 2026 (design).
I-10/Da Vall Drive Interchange TEPA, City of
Cathedral City – Cathedral City, CA
Mr. Kaushik served as Project Manager for
preparation of the Traffic Engineering Performance
Assessment (TEPA) analysis/report for the I-10/Da
Vall Drive Interchange project in Cathedral City. The
project includes construction of a new interchange
along I-10 at Da Vall Drive, as well as the extension
of Da Vall Drive from its current terminus. Mr.
Kaushik led Iteris’ efforts in evaluating multiple
interchange alternatives to inform the feasibility of
design and carry forward to the next phase. A
Caltrans Intersection Control Evaluation (ICE)
memorandum was also completed, which considers
alternative intersection control designs at state
highway intersections, including roundabout
operations. The project began in January 2019 and
was completed June 2021.
1230
Moving smarter, together.
Mr. Daly is an Associate Vice President for Iteris’ Mobility Consulting Solutions. He has 21 years of public sector and professional consulting experience in transportation planning and has been with Iteris since 2006. Sean’s approach to planning puts people first to ensure access and connectivity rather than barriers and isolation. He is supported by Iteris’ focus to bring professional planning services to his clients through a broad array of knowledge, expertise, and experience.
RECENT EXPERIENCE
CEQA Adaptive Mitigation Program – Project Manager --
Ventura Council of Governments (CA) 2021-2023
Freight Mobility Plan – Task Leader Data and Trends Analysis - Wasatch Front Regional Council (UT), 2022-present
Stevens Creek Boulevard Vision Study – Project Manager – Santa Clara County (CA) 2023 – 2024
Valley Blvd Multimodal Transportation Improvement Project – Task Leader for Traffic Analysis - Los Angeles (CA) 2021-2023 Los Angeles County Metro Grants Program- Grant Writing and BCA lead - Los Angeles, CA - 2019-2023
Port of Long Beach Multimodal Transportation Study Project Manager – Long Beach (CA) – 2023-2026
Warner Center Active Transportation Hub Project Manager – Los Angeles (CA) - 2024-2026
EDUCATION
MCP, City Planning, University of
Pennsylvania, 2002
BA, Geography, University of California,
Los Angeles, Minor in Public Policy, 1998
YEARS OF EXPERIENCE
With Iteris: 20 Total: 25
REGISTRATIONS
American Institute of Certified Planners
(AICP)
AICP #021297
Transportation Worker Identification
Credential (TWIC®)
TWIC #1107253
CORE DISCIPLINES
Transportation Planning
Traffic Engineering & Operations
Goods Movement
AFFILIATIONS
American Planning Association (APA)
American Society of Civil Engineers
(ASCE)
SEAN
DALY, AICP
ASSOCIATE VICE PRESIDENT
1231
SEAN DALY, AICP, PTP
ASSOCIATE VICE PRESIDENT
Moving smarter, together.
CORRIDOR AND AREA STUDIES
Valley Blvd Multimodal Transportation
Improvement Project – Los Angeles, CA
Mr. Daly is the Project Manager and Traffic Analysis
Lead for the Valley Blvd Multi-Modal Transportation
Improvement Project which envisions transformative
corridor improvements for all modes of
transportation, including auto, bus, bicycle, and
pedestrian activities along the corridor. With this
project. The development of existing conditions,
conceptual alternatives, and alternatives analysis are
part of this phase of the project.
Stevens Creek Corridor Vision Study – Santa
Clara County, CA
Mr. Daly is the Project Manager for the Steven Creek
Vision Study. The study involves two phases: 1)
Vision Statement development and 2)
Implementation Plan. The project includes analysis
of a high-capacity transit corridor connecting
Downtown San Jose to Cupertino. The
multijurisdictional effort also includes the City of
Santa Clara, County of Santa Clara, and the Valley
Transit Authority.
CEQA Adaptive Mitigation Program – Project
Manager -- Ventura Council of Governments,
CA
Mr. Daly assisted the Ventura Council of
Governments (VCOG) and the Ventura County
Transportation Commission (VCTC) with the
development of a regional adaptive management
program for transportation to streamline the CEQA
process for housing development. The program
streamlines the CEQA process by providing a wider
range of VMT reduction strategies and mitigation
options, consistent methodology and standards for
VMT reduction analysis and monitoring, credible
substantial evidence and an in-lieu fee mechanism ($
per daily vehicle mile traveled reduced) for projects
that cannot otherwise mitigate potential significant
transportation impacts and avoid a statement of
overriding considerations.
Local Roadway Safety Plan – San Ramon, CA
Mr. Daly is the safety analysis and countermeasure
development lead for the Local Roadway Safety Plan
for the City of San Ramon. The LRSP provides
analysis to proactively address safety needs and
challenges in a systemic approach to identify a
prioritized list of improvements and actions based
on cost-effective safety countermeasures. The LRSP
will position the City to apply for state funding
through the Caltrans Highway Safety Improvement
Program (HSIP) calls-for-projects cycles.
West San Jose Multimodal Transportation
Improvement Plan – San José, CA
Mr. Daly completed the West San José Multimodal
Transportation Improvement Plan which identifies,
prioritizes, and recommends transportation projects
and programs.
Alameda County Transportation Commission
Congestion Management Program
Sean provided QA/QC support for the 2022 Alameda
County Transportation Commission Congestion
Management Program. Iteris led the 2022 Level-ofService (LOS) Monitoring cycle for Alameda CTC.
General Plan and Specific Plan
Circulation/Mobility Elements
Mr. Daly led technical tasks for the development of
the following General Plan Circulation/Mobility
Elements:
• County of Los Angeles
• City of Ojai
• City of Moorpark
• City of Ventura
• City of Modesto (in development)
• City of Santa Barbara
• City of Manhattan Beach CA
• City of Long Beach CA
• City of South Pasadena
• City of Bell Cheli Specific Plan
• City of Vernon West Vernon Specific Plan
Land Use Development Traffic Analysis
Mr. Daly was the lead or QA/QA for several land use
development traffic analyses:
• Starlite Development – South El Monte, CA
• Menifee Elementary School #15 – Menefee CA
• Paramount Refinery – Paramount, CA
• Irwindale Gateway Environmental Impact
Report
• Compton Blvd Complete Streets Planning and
KBK Site Traffic Impact Analysis – Compton, CA
• Laserfiche Office Project Traffic Impact Analysis
–Long Beach, CA
1232
Moving smarter, together.
Ms. Emerson-Martin serves as Associate Vice President for Iteris’ Mobility Consulting Services and has been with the firm since 2014.
She has over 22 years of experience working in transportation forecasting and modeling, transportation planning, traffic engineering and analysis, traffic operations and management plans, and project management. Ms. Emerson-Martin is fluent with a variety of travel demand modeling software, traffic engineering software, and traffic analysis methods. She has national experience applying, modifying, and developing travel demand models for both large and small scale projects, and has experience in evaluating outputs for environmental analysis, air quality and noise impact analyses, and traffic impact analyses. Ms. Emerson-Martin is highly skilled in travel model performance measure output, as well as developing model analysis tools for project efficiency. She currently serves as a company resource for projects which utilize both bigdata analytics and traditional planning methods.
In addition, Ms. Emerson-Martin is currently managing large-scale ITS/TSP and signal planning, design, and implementation projects in the Pacific Northwest, and serves as the Iteris northwest project manager and point of contact.
Jennifer currently serves as the President of the WTS
Spokane/Coeur d’Alene Chapter, as well as the President of her HOA.
PROJECT EXPERIENCE
TRAVEL DEMAND MODELING & MICROSIMULATION
Travel Demand Modeling – National
As a Senior Engineer, Ms. Emerson-Martin has experience applying, modifying, developing, and analyzing multiple travel demand models nationally. She is experienced with many Southern California models (SCAG, OCTA, RivTAM, SBTAM, VCTM, ICTM) and
Spokane/Coeur d’Alene region models (SRTC, KMPO). She has used these models to support various projects, including general plan updates, long-range planning efforts, transportation strategic plans, environmental project support, traffic impact analysis, traffic impact fee studies, corridor studies, and local development projects.
EDUCATION
BS, Civil Engineering, University of Idaho,
Moscow, ID, 2003
YEARS OF EXPERIENCE
With Iteris: 11 Total: 22
REGISTRATIONS
Civil Engineer (PE)
ID #18578, 2019
NE #E17065, 2018
WA #54719, 2017
TX #128405, 2017
AK #11998, 2008
CORE DISCIPLINES
Project Management
On-Call
Travel Demand Modeling & Forecasting
Transportation Planning
Multi-modal & Transit
Traffic Impact Analysis
Peer Review
ITS/TSP Planning, Design, &
Implementation
AFFILIATIONS
Institute of Transportation Engineers
(ITE)
Women's Transportation Seminar (WTS)
WTS Spokane/Coeur d’Alene Chapter
Board Member (Treasurer)
JENNIFER
EMERSON - MARTIN, PE
ASSOCIATE VICE PRESIDENT
1233
JENNIFER EMERSON - MARTIN, PE
ASSOCIATE VICE PRESIDENT
Moving smarter, together.
Travel Demand Modeling – California CEQA
Senate Bill (743) Vehicle Miles Traveled
Ms. Emerson-Martin serves as the task lead and
project manager for a majority of the SB743 VMT
CEQA analyses completed by Iteris. The home-based
VMT per capita, work-based VMT per employee, and
total VMT per service population are a requirement
of many land use development projects across the
state.
Ventura County Travel Model (VCTM) Update –
Ventura County, CA
As the lead Transportation Modeler and project
manager, Ms. Emerson-Martin is responsible for
utilizing the SCAG 2024 Regional travel demand
model (TransCAD) in the development of a subarea
model specifically designed to meet the needs of
Ventura County. Scripting for the travel model
includes the development of additional add-in
support for conversion from land use to
socioeconomic data, as well as post-processing
results in the required format for CEQA analysis. The
project began in January 2025 and was completed in
March 2026. Additional on-call assistance and
project modeling is currently being completed and
anticipated to be renewed until 2029.
Citywide Traffic Model Development and OnCall Modeling and Planning – City of Anaheim, CA
As Ongoing Model Support, Ms. Emerson-Martin is
As Ongoing Model Support, Ms. Emerson-Martin is
responsible for modifying and running the Anaheim
Traffic Analysis Model (ATAM) model for on-call
modeling requests. Her tasks include compiling zone
level trips to be used in the fee assessment and
reviewing model inputs and outputs for land use
development projects. She has also managed a
significant number of traffic impact studies, traffic
impact analysis, peer reviews, and trip generation
studies. The project began in 2009 and will conclude
in September 2025.
US-101 High Occupancy Vehicle (HOV) /
Project Approval and Environmental Document
(PA&ED) – Ventura County, CA
Ms. Emerson-Martin serves as Task Lead for travel
demand modeling. In addition to modeling and
forecasting, she was responsible for providing postprocessed travel model outputs (including turning movements) for over 140 intersections along the 20+
mile corridor between SR-23 and SR-33 in Ventura
County. The project began in June 2018, is ongoing,
and is scheduled to be completed in June 2023.
City of Santa Barbara Traffic Model - City of
Santa Barbara, CA
Ms. Emerson-Martin serves as the task lead on the
model development of the City of Santa Barbara
travel demand model, as a part of the Environmental
Impact Report and General Plan Update. Her primary
tasks included developing a subregional model from
the County-wide SBCAG model, validating to local
conditions, completing sensitivity testing for induced
demand and use for traffic impact analysis and
SB743 VMT CEQA analysis. The project began in July
2021, and is anticipated to be completed in June
2023.
Division Street Corridor Study & Division High
Performance Transit Implementation Study,
Spokane Regional Transportation Council
(SRTC) – Spokane, WA
Ms. Emerson-Martin serves as Project Engineer on a
multidisciplinary team providing travel demand
modeling, signal timing and operations, and other
traffic engineering support services. The Study
focuses on Division Street opportunities and
challenges with completion of the North Spokane
Corridor and implementation of High Performance
Transit (HPT) by STA. The Study resulted in
recommendations that address transit operations,
multimodal planning, geometrics, safety, and land
use opportunities in the corridor study area. The
project began in May 2019 and was completed in
completed in July 2022.
MicroTransit Pilot Project, Los Angeles County
Metropolitan Transportation Authority (Metro) –
Los Angeles, CA
Ms. Emerson-Martin served as the Project Manager
and technical lead for the microtransit zone
definitions and analysis efforts for the microtransit
pilot project within Los Angeles County. She was
primarily responsible for obtaining useable data
from the 2016 RTP/SCS travel demand model, as
well as directing the project team in brainstorming
sessions for preferred pilot program evaluation. The
project began in May 2018 and completed in
December 2018.
1234
Garrett Strang – Operations Manager
Project Lead
Garrett has managed and led countless traffic data & parking collection projects in both Colorado and California. He has personally conducted and overseen ADT, TMC, parking, handheld radar, asset inventory, and origin-destination studies utilizing a variety of methodologies.
His diverse background ranges from conducting transit studies for the San Francisco Municipal Transportation Agency, to building and validating maps for autonomous vehicles to navigate the streets of San Francisco. He has worked with a variety of stakeholders across multiple sectors to understand and improve some of the most pressing transportation issues.
Prior to coming on board with IDAX, Garrett majored in Urban Studies at the University of California, Berkeley. He joined IDAX as a Project Coordinator and quickly learned the industry from the ground up.
He recently moved from the Colorado office to an Operations Manager position in the Bay Area for IDAX.
Professional Credentials:
Bachelor of Arts, Urban Studies, University of California, Berkeley Professional Affiliations
• Institute of Transportation Engineers (ITE), Member
Relevant Experience:
• City of San Jose Department of Transportation On-Call, San Jose, CA – Project Manager • Valley Transportation Authority, CMP Counts, Santa Clara County, CA – Project Manager • City of San Mateo—On-Call Services, San Mateo, CA – Project Manager • Google Bike & Ped Counts, Mountain View, CA – Project Manager • US-101 Occupancy Counts, San Mateo County – QC/QA Lead • Casper MPO Non-Motorized Travel Counts, Casper, WY – Project Manager • Adams County On-Call, Adams County, CO – Project Manager • Town of Parker On-Call, Parker, CO – Project Manager
• City of Steamboat Springs, Howelsen Park Study, Steamboat Springs, CO – Project Manager • City of Boulder Citywide Counts, Boulder, CO – Project Manager • CDOT/Denver Modeling Study, Denver, CO – Project Manager • TAMC, Regional Traffic Counts, Monterey County, CA – Project Manager 1235
1236
STATEMENT OF QUALIFICATIONS FOR
On-Call Transportation Planning
& Engineering Services
Prepared by:
Prepared for:
CITY OF
DUBLIN
1237
City of Dublin | TRCASANJ014344.2026 i
Table of Contents
1. Cover Letter....................................................................................................................................................................1
2. Qualifications and Experience ........................................................................................................................................2
3. References .....................................................................................................................................................................8
4. Conflict of Interest Statement..........................................................................................................................................8
5. Proposed Project Budget................................................................................................................................................9
6. Subconsultants .............................................................................................................................................................10
7. Contract Exceptions......................................................................................................................................................10 Appendix: Resumes........................................................................................................................................................ A-1 1238
City of Dublin | TRCASANJ014344.2026 1
1. COVER LETTER
March 27, 2026
Mr. Julius Pickney, Management Analyst II
City of Dublin, Public Works Department
100 Civic Plaza
Dublin, California 94568
RE: PROPOSAL FOR ON-CALL TRANSPORTATION PLANNING AND ENGINEERING SERVICES Dear Mr. Pickney and Members of the Selection Committee:
The City of Dublin (City) is seeking a trusted, qualified consultant to provide transportation planning and engineering services on an on-call basis. This type of work requires a consultant team with a wide variety of skills and depth of experience, while also being nimble enough to respond quickly to the City’s needs. Kimley-Horn is known for providing responsive service, emphasizing open and direct communication with our clients, and producing high-quality deliverables in a timely manner. We have recently worked closely with the City of Dublin transportation team on a number of projects, including the Dublin Commons Local Transportation Analysis, Central Parkway Crosswalk Evaluation, Eastern Dublin Transportation Impact Fee Update Peer Review, and Engineering and Traffic Surveys Speed Limits Study Peer Review projects through our current on-call contract. We are confident that our team can serve you for the following reasons:
Extensive On-Call Experience. Through our experience providing engineering services for the City and other agencies and municipalities throughout Northern California, we have developed a strategic approach to making every project a success. We are aware of the level of responsiveness required for on-call contracts and how to effectively complete projects under this contract. Our approach is to provide flexibility, rapid mobilization, understanding, responsiveness, commitment of senior level management, and ongoing communication and consultation.
Local Project Team with Deep Understanding of the City. Kimley-Horn has unparalleled experience in providing on-call transportation services to local agencies throughout Northern California, including the City of Dublin. We know and have worked with many of the transportation staff, and our experiences and relationships provide us with a deeper understanding of the department and the City, allowing us to better serve you. As contract manager, Frederik Venter, PE, will serve as your single point of contact, coordinating Kimley-Horn’s resources, participating in all aspects of the requested services, and providing overall project leadership.
Comprehensive Transportation Engineering Design, Operations, and Planning Services. Kimley-Horn takes pride in our ability to tailor comprehensive engineering consulting services for tasks of any size or complexity. Our staff possesses diverse backgrounds in various transportation planning and engineering services including design, operations, and planning.
Based on these diverse backgrounds, we are confident we can provide experienced staff to any of transportation engineering needs requested by the City.
We sincerely value our relationship with the City, and we look forward to continuing our partnership. If you have any questions, please contact Frederik at 669.800.4146 or via e-mail at [email protected].
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Frederik Venter, PE Brian Sowers, PE*
Contract Manager Principal-in-Charge
4637 Chabot Drive
Suite 300
Pleasanton, CA 94588
TEL 925.398.4840
*Brian Sowers is authorized by KimleyHorn to negotiate and bind the firm.
Kimley-Horn acknowledges receipt of
the Addendum to RFQ On-Call
Transportation Planning and
Engineering, released March 18, 2026.
1239
City of Dublin | TRCASANJ014344.2026 2
2. QUALIFICATIONS AND EXPERIENCE
Firm Profile
Founded in 1967, Kimley-Horn is a full-service planning, design, engineering, and environmental consulting firm providing services to public agencies and the private sector nationwide. Since our founding, KimleyHorn has grown from a small group of traffic engineers and transportation planners to a firm of more than 9,700 employees in 148 offices nationwide.
Our 16 California offices, including our local office in San Jose, and other Northern California offices in Monterey, Oakland, Pleasanton, and San Mateo, have more than 850 employees including planners, landscape architects, designers, engineers, and technicians—affording us the depth of resources necessary to staff and execute virtually any assignment in response to our clients’ needs for their projects. We offer clients the local knowledge and responsiveness of a small organization, backed by the depth of resources only a national firm can offer.
Firm Qualifications
Kimley Horn is a multidisciplinary transportation and civil engineering firm with in-house capabilities to deliver the full range of on-call transportation planning and engineering services identified in the City’s Request for Qualifications (RFQ). For this contract, Kimley Horn will primarily utilize in-house staff to perform the services outlined below, with specialized subconsultants used selectively to support specific tasks as needed. This approach provides the City with direct access to experienced technical staff, streamlined coordination, and consistent quality control across all task orders. • Development Review and
CEQA Support
• Transportation planning and
Policy
• Traffic Operations and Analysis
• Data Collection and Modeling
• Design Support
• Transit Coordination and
Priority Infrastructure
• Capital Improvement Program
(CIP) Support
Services Offered
Development Review & CEQA Support
Kimley-Horn offers comprehensive qualifications in development review and California Environmental Quality Act (CEQA) support, with deep experience reviewing development applications for transportation and circulation impacts, site access, driveway spacing, sight distance, and frontage improvements for multimodal access—including pedestrian, bicycle, ADA, emergency, and transit accommodations. Our team regularly prepares and peer reviews traffic impact analyses and technical studies, conducts Vehicle Miles Traveled (VMT) analysis and screening, and reviews transportation sections of CEQA documents. We are also highly experienced in reviewing Transportation Demand Management (TDM) plans and monitoring reports, and in preparing clear, defensible conditions of approval and mitigation measures that address both project-level and cumulative impacts.
Transportation Planning & Policy
Kimley-Horn offers comprehensive transportation planning and policy expertise, with a proven track record in corridor and area-wide studies, Complete Streets implementation, active transportation and safety studies, traffic calming, parking studies, curb management, and Safe Routes to School evaluations. Our multidisciplinary team delivers practical, innovative solutions that promote multimodal access, enhance safety, and support community goals. We have successfully supported 1240
City of Dublin | TRCASANJ014344.2026 3
clients with grant application preparation and technical documentation, and we are experienced in coordinating with regional agencies such as City of Tracy, County of San Benito, Alameda County Transportation Commission (CTC), Livermore Amador Valley Transit Authority (LAVTA), and Bay Area Rapid Transit (BART).
Our experience includes developing and implementing Complete Streets policies, conducting multimodal corridor studies, preparing bicycle and pedestrian safety plans, and evaluating school access and traffic calming strategies. Kimley-Horn’s approach is grounded in a deep understanding of local and regional priorities, ensuring that our transportation planning and policy services align with agency objectives and regulatory requirements.
Traffic Operations & Analysis
Kimley-Horn offers industry-leading expertise in traffic operations and analysis throughout California, providing comprehensive services such as intersection and corridor operational analysis, queueing and delay studies, multimodal performance evaluation, and signal timing and phasing recommendations. Our California-based team routinely conducts operational reviews of corridors with adaptive signal control, prepares traffic warrant studies, and reviews detour and traffic control plans for agencies across the state. We leverage advanced modeling tools—including Synchro, SimTraffic, VISSIM, and CORSIM—to deliver accurate, actionable insights that optimize traffic flow, improve safety, and support multimodal mobility in alignment with Caltrans and local agency standards.
We are highly skilled in travel demand forecasting and model coordination, ensuring our recommendations are grounded in robust data and tailored to each client’s unique needs.
Data Collection & Modeling
Each transportation planning effort requires an understanding of the existing environment and opportunities for improvement. Data collection may include traffic data counts, parking surveys, accident history, field observations, origindestination surveys, and review of past studies, is a critical first step in any project. It also may entail meetings with stakeholders, particularly when the project may have a significant effect on the community.
Design Support
Kimley-Horn offers extensive design support services for transportation projects across California, with deep experience in preparing and reviewing signing and striping plans, developing conceptual roadway and intersection layouts, and evaluating roundabout and intersection geometry. Our team is highly skilled in ADA curb ramp and accessibility review, ensuring compliance with current standards and promoting safe, accessible environments for all users. We routinely develop multimodal improvement concepts that integrate bicycle and pedestrian facilities, supporting Complete Streets objectives and enhancing connectivity within communities.
In addition to technical design, we provide detailed cost estimates at both the planning and project development stages, helping clients make informed decisions and manage project budgets effectively. Kimley-Horn’s commitment to the professional standard of care and collaborative project delivery ensures that our design support services contribute to successful, implementable transportation improvements.
Transit Coordination & Priority Infrastructure
Kimley-Horn offers extensive experience in designing, specifying, procuring, and deploying transit systems, supported by recognized leadership in civil engineering, intelligent transportation systems (ITS), transit operations, and public outreach.
Our team has the technical expertise, project management skills, and resources to support complex, multidisciplinary projects for clients such as the City of Dublin. We have successfully delivered projects requiring close coordination and stakeholder engagement, as demonstrated by our work on the Santa Clara VTA BART Silicon Valley Extension, Fresno Area Express BRT, and the I-80 Integrated Corridor Mobility project. 1241
City of Dublin | TRCASANJ014344.2026 4
Our transit operations experience includes developing and assessing route alignments, schedules, headways, service spans, and vehicle technologies. We analyze route performance, recommend operational improvements, and develop operations and maintenance cost models to promote efficient and effective transit service.
Capital Improvement Program (CIP) Support
Kimley-Horn offers comprehensive Capital Improvement Program (CIP) support, assisting clients with project scoping, feasibility evaluation, and providing transportation input throughout planning and design phases. Our team is experienced in reviewing plans and delivering technical comments to promote project objectives, as well as supporting project schedules, developing detailed cost estimates, and preparing grant documentation.
Our CIP support extends to identifying and prioritizing projects, coordinating with stakeholders, and leveraging our deep understanding of funding programs such as the Active Transportation Program (ATP), Highway Safety Improvement Program (HSIP), and Senate Bill 1 (SB1) programs. We provide ongoing technical support and grant administration, helping clients advance their capital projects from concept through funding, design, and implementation.
Approach to On-Call Services
Kimley-Horn understands what it is like to be an on-call consultant. On-call contracts require a different approach than typical project-specific contracts. Each task assigned under an on-call needs an individualized approach that includes the various disciplines necessary to complete the assignment as well as the designation of the key staff with the experience to successfully develop project-specific solutions.
Kimley-Horn has a client-centered style of management oriented toward maintaining high levels of quality and communication. As Kimley-Horn’s contract manager, Frederik Venter, PE, will serve as the City’s main point of contact, working closely with City staff throughout this contract to carefully evaluate, monitor, and report assignment progress to the City. Upon receipt of a request for services as part of a task order, Frederik will identify a task leader and assemble a team of support staff and technical specialists, including subconsultants, that fit the specific needs of the request. Frederik can tap into the extensive Kimley-Horn resources within Northern California to identify the most qualified project team to meet the City’s schedule. If appropriate, the identified task leader will meet with the City’s project manager to gain a better understanding of the task request and tailor the work plan accordingly.
For the duration of the project, the task lead will maintain ongoing communications with the City’s project manager.
Communications will include updates on project schedule and budget as well as identification of key risk areas and upcoming key decisions. Frederik will maintain regular communication with the task lead and City staff throughout the life of the task order to confirm that sufficient resources are dedicated and that the City’s objectives are being met. Kimley-Horn understands the responsibilities and challenges of working as an extension of City staff. The Kimley-Horn staff assigned to this role will work directly with City engineers, sharing the same office, and will represent the City as if it were their own.
They will be competent in their respective fields, will demonstrate leadership and project management skills, and will respond quickly and efficiently.
On-Call Experience
Kimley-Horn understands what it means to provide services on an as-needed basis for a local government. Our professionals specifically understand the complexities of on-call assignments and know how to develop solutions unique to each community we serve. Since our founding, on-call clients have been a top priority, and our goal is to serve as an extension of the City’s staff. The map below illustrates some of our current on-call contracts throughout California, proving that we have the comprehensive on-call experience needed to successfully work with you on this important on-call contract. 1242
City of Dublin | TRCASANJ014344.2026 5
Maintaining Project Schedule
Kimley-Horn has a proven record of completing projects within schedule. Our project manager has access to many tools for planning, organizing, and tracking project schedules, milestones, budgets, and meetings. To successfully meet project schedules, we develop work plans that allocate staff-hour commitments for each task. The project manager subdivides projects into critical milestones, which are clearly defined activities with specific due dates to keep projects on schedule.
Estimated hours to complete milestones are allocated to personnel, and short-term overload situations are addressed by sharing resources. Each month, the project schedule is reviewed to determine an estimate of progress, based on the percentage of completion. Additionally, our internal workload forecasting system, referred to as Castaheads, allows us to keep our projects on schedule and pull in additional resources if needed to meet project schedules.
Frequent communication and clear definition of the responsibilities of team members are critical elements in maintaining schedules. We keep the lines of communication open with the client, providing updates on progress via emails, phone calls, conference calls, and in-person progress meetings. Our experience serving as an on-call consultant to agencies throughout California is a testament to our ability to be flexible and adapt to the changing needs of our clients, and our approach to serving the City of Dublin will be no different.
Maintaining Budget
Kimley-Horn has an excellent track record of completing projects within or very close to established budgets. The ability to control project costs and schedules throughout the progress of work is the result of a strong commitment to do so, a thorough understanding of the project, and incorporation of this understanding into project design drawings. The ability to control costs and schedules requires many of the same actions and attitudes. Strong communications and use of experienced personnel are two effective cost control mechanisms. Other critical elements play a key role in controlling costs and schedules:
1243
City of Dublin | TRCASANJ014344.2026 6
• It is essential to develop a clear understanding of the project scope early in the process. A project budget is only as good as the clarity of the underlying scope. Be realistic from day one. • The project team must be well-organized and exhibit good teamwork. Good communication is essential. A breakdown in communication can easily result in a failure in project control. • These fundamental principles apply to the entire project team and the design team’s internal work effort. The strongest proof of Kimley-Horn’s ability to meet schedules and manage project costs and control schedules is our high percentage of repeat clients, approximately 90%.
Quality Control Procedures
Since our founding, Kimley-Horn has aggressively pursued a commitment to quality for every task, deliverable, and service provided by the firm. We see ourselves as an extension of client staff and place tremendous emphasis on maintaining high standards of quality from the inception of a task through completion for both our work and our subconsultants’ work. That’s why we’ve developed a Quality Control/Quality Assurance (QC/QA) manual that every project manager and task manager is required to know and use. Kimley-Horn’s QC/QA program is based on the philosophy that:
• Quality is achieved by adequate planning, coordination, supervision, and technical direction; proper definition of the job requirements and procedures; understanding the scope of services; and the use of appropriately skilled personnel performing work functions carefully
• Quality is controlled by assigning a manager to evaluate all work and procedures followed while providing the services • Quality is secured through the careful surveillance of work activities by individuals who are not directly responsible for performing the initial efforts
• Quality is verified through independent reviews by a qualified staff member of the processes, procedures, documentation, supervision, technical direction, and staffing associated with the project development Firm Relevant Project Experience
City of Dublin, Various On-Call Services, Dublin, CA
Kimley-Horn has provided on-call and other traffic engineering services to the City of Dublin since 2014. During this time, we have already successfully completed four projects which include: Dublin Citywide Synchro Model Development, Dublin Citywide Pedestrian Crossing Study, Dublin Citywide Yellow Interval Study, and Dublin Major Arterials Travel Time Runs.
City of Dublin, At Dublin Mixed-Use Project EIR (Transportation), Dublin, CA The At Dublin project was a mixed-use development on approximately 76 acres on the eastern side of Dublin, adjacent to Tassajara Road and Brannigan Street. The original project proposed 680 residential units and 454,500 square feet of commercial uses. This would later be reduced to 566 residential units and 240,000 square feet of commercial uses. KimleyHorn prepared the project-level environmental impact report (EIR), including preparation of the technical reports for traffic and transportation, air quality, GHG emissions, and noise. For the traffic and transportation section, Kimley-Horn studied 41 intersections, 8 freeway segments, and 56 roadway segments. In addition, to the intersection LOS analysis using Synchro software, a SimTraffic analysis was completed due to the saturated conditions on the study segments. The EIR concluded that the proposed project would result in many significant impacts, some less than significant with mitigation and some significant and unavoidable. The project was ultimately rejected by the City Council in June 2020.
City of Fremont, On-Call Engineering Services, Fremont, CA Kimley-Horn has provided on-call civil and traffic engineering services to the City of Fremont since 2015, including traffic signal timing, signal design, and general traffic engineering analysis. Projects completed for the City of Fremont under the on-call services include the following:
1244
City of Dublin | TRCASANJ014344.2026 7
• Morrison Canyon Road Closure Alternatives Analysis
• Mid-Cycle Speed Survey Update (Corridors with
Bicycle Lane Improvements)
• Decoto Road Corridor Improvements
• Citywide Signal Warrant and Signal Priority List
Preparation
• Citywide Speed Survey
• Walnut Boulevard Intersection Improvements
• Horizon School Traffic Study
• Fremont Blvd / SR-84 Traffic Study
County of Santa Cruz, On-Call Engineering Services, Santa Cruz, CA Kimley-Horn is under contract with the County of Santa Cruz to provide on-call traffic engineering and transportation planning services, including traffic control plans, development plans and specifications, capital improvement plans and specifications and peer review of project study reports, traffic impact studies, and environmental impact studies. Some of the projects completed under the on-call services include the following:
• Countywide Traffic Data Collection Program
• Countywide Speed Study 2023
• Green Valley Road Safety Review
• Holohan Road ATP Grant Application
• 1505 Commercial Way Traffic Study
• Mar Vista Complete Street Corridor Study
City of Marina, On-Call Traffic Engineering and Transportation Services, Marina, CA Kimley-Horn was selected by the City of Marina to provide on-call traffic engineering and transportation services to facilitate the implementation of the City’s capital improvement program and review of development projects. Since 2017, tasks under this on-call contract include traffic counts, traffic studies and modeling, engineering traffic/speed surveys, parking studies and management, signal warrants, signal design, signing and striping plans, traffic control and barricading plans, interagency coordination, reporting and presentations, preliminary engineering, final design PS&E, and public bidding and construction phase services. Some of the projects completed under the on-call services include the following:
• Citywide Speed Study (2024)
• Dunes Traffic Study
• 2nd Ave./3rd Ave. Alignment Study
• Sea Haven Signal Warrants
• Marina Downtown Study
• Marina Del Monte Road Layouts
City of Tracy, On-Call Engineering Services, Tracy, CA
Kimley-Horn has been providing on-call, staff support transportation engineering services to the City of Tracy since 2016.
Some of the projects completed under the on-call services include the following:
• IPC 11 Peer Review
• Safe Routes for All (SS4A) Grant Application Support
• HSIP Cycle 12 Grant Application Support
• Schulte Road ATP Cycle 7 Grant Application Support
• 11th Street Adaptive Traffic Signal Timings
• Tracy Transportation Master Plan (TMP) Update
• Carol Hollow Road Street Improvement Plan Review
• Tracy Hills Phase 5 Traffic Study
City of San Ramon, On-Call Civil and Traffic Engineering Services, San Ramon, CA Kimley-Horn has been under contract with the City of San Ramon to provide on-call traffic engineering services since 2014, including traffic control plans, development plans and specifications, capital improvement plans and specifications and peer review of project study reports, traffic impact studies, and environmental impact studies. Some of the projects completed under the on-call services include the following:
• Citywide Speed Study
• Bishop Ranch 6 Peer Review
• ITS Master Plan
• San Ramon Traffic Impact Fee (TIF)
• Crow Canyon Specific Plan Update
• Bollinger Canyon Road Rectangular Rapid Flashing
Beacon (RRFB)
1245
City of Dublin | TRCASANJ014344.2026 8
Project Team
Kimley-Horn offers a highly skilled, experienced, and responsive team of professionals that has a proven record of successfully working with the City of Dublin, along with other cities, counties, and other municipalities throughout California.
Frederik Venter, PE will be the
contract manager. He will be
supported by key staff including
Nikita Petrov, PE, FOI, Ali
Mustafa, EIT, PTP, RSP1., Colin
Ogilvie, EIT, Chris Gregerson, PE,
TE, PTOE, PTP AICP, and Blake
Silkwood, PE. Our organizational
chart on the right demonstrates our
proposed team and lines of
communication for this contract. We
have teamed with NDS and IDAX to
provide data collection and
modeling. Kimley-Horn will not
substitute key staff without prior
written consent of the City. Resumes
for our key staff including education,
qualifications, and experience can
be found in the Appendix.
3. REFERENCES
Below is a list of references with whom Kimley-Horn has provided similar services over the past five years and beyond.
Project descriptions have been provided in the Firm Relevant Project Experience section located on the previous pages.
Client: City of San Ramon Client: City of Marina Client: County of Santa Cruz Project Name: On-Call Civil and
Traffic Engineering Services
Project Name: On-Call Traffic
Engineering and Transportation
Services
Project Name: On-Call Engineering
Services
Address:7000 Bollinger Canyon
Road, San Ramon, California 94583
Address: 211 Hillcrest Ave, Marina,
CA 93933
Address: 211 Hillcrest Ave, Marina,
CA 93933
Contact: Deborah Fehr, PE Contact: Edrie De Los Santos, PE Contact: Steve Wiesner, PE Title: Senior Engineer (Traffic) Title: Consultant Engineer Title: Assistant Director, Community Development & Infrastructure, Public
Works - Transportation
Telephone Number: 925.973.2657 Telephone Number: 831.884.1205 Telephone Number: 831.454.2794 Term of Contract: 2014 – Ongoing Term of Contract: 2024 – Ongoing Term of Contract: 2023 – Ongoing
4. CONFLICT OF INTEREST STATEMENT
For the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom. 1246
City of Dublin | TRCASANJ014344.2026 9
Current Clients and Projects within City Limits
Below we have provided a list of our current, planned, and recent (within the past calendar year) projects within the limits specified in the RFQ (City of Dublin, Dublin San Ramon Service District, US Army Camp Parks and/or the County of Alameda).
Recent
• Public Art at Village Parkway
(August 2023 – March 2026)
• Review of Development
Projects (August 2022 –
February 2026)
• Downtown Dublin Specific Plan
Amendment (July 2023 –
February 2025)
• Mape Memorial Park
CEQA/NEPA Memorandum
(February 2024 – August 2025)
• Koopman Canyon Creek PS&E
Review (November 2024 – May
2025)
Current:
• Dublin Fiber Design (April 2019
– Ongoing)
• Dublin Small Cell (November
2025 – Ongoing)
• Dublin Building Review
(February 2022 – Ongoing)
• Dublin SRTS Crosswalks &
Curb Ramp Improvement
Projects and Traffic Signal
Modification (February 2023 –
Ongoing)
• Dublin-Downtown Hines South
(May 2023 – Ongoing)
• Golden Gate Drive Intersection
Improvements (September
2023 – Ongoing)
• Construction Support Services
– Slide and Trail Repair
(November 2023 – Ongoing)
• Dublin PROWAG Review (April
2024 – Ongoing)
• Dublin-Roadway MIT summary
(October 2024 – Ongoing)
• Dublin Development Review
(May 2025 – Ongoing)
• Dublin Staff Augmentation
(October 2025 – Ongoing)
• LAVTA Traffic Circle Study
(August 2025 – Ongoing)
Planned:
• Additional Staff Support 2026
• Additional Services for Dublin
Golden Gate Project 2026
A list of our current private clients working within the limits specified in the RFQ is provided below. Please note, confidential clients are omitted from this list:
• Dublin Unified School District
• Erickson Living Properties, LLC
• Vestar
• Kimco Realty Corporation
• Smartlink LLC
• McDonald’s USA, LLC / McDonald’s Corporation
• Livermore Amador Valley Transit Authority
5. PROPOSED PROJECT BUDGET
Hourly Labor Rate Schedule BR00PUSTD.A.CCT
Classification Rate
Analyst I $150 - $185
Analyst II $195 - $230
Professional $225 - $265
Senior Professional I $280 - $360
Senior Professional II $380 - $450
Senior Technical Support $135 - $325
Technical Support $110 - $190
Support Staff $100 - $170
For each Task Order issued under the On-Call,
staff will be billed within the appropriate
category range shown above, based on their
role, responsibilities, and classification at the
time services are performed.
The category ranges are structured to provide
the City access to a broad range of
experienced professionals, allowing work to be
assigned to the most appropriate level of
expertise to support efficient delivery,
consistent quality, and cost-effective outcomes
across all assignments.
Effective through June 30, 2027. Subject to annual adjustment thereafter. External Reimbursable Expenses will be charged at 10% mark-up, or per the Contract. Sub-Consultants will be billed at 10% mark-up, or per the Contract 1247
City of Dublin | TRCASANJ014344.2026 10
6. SUBCONSULTANTS
National Data & Surveying Services (Traffic Count Data Collection) Kimley-Horn has partnered with National Data & Surveying Services (NDS), the nation’s largest traffic data collection firm, with more than 100 full-time professionals. NDS specializes in accurate, costeffective traffic, transit, and GIS/GPS data collection, offering a full range of services including average daily traffic counts, multi-modal turning movement counts, and specialized studies such as GIS asset inventory, pedestrian and bicycle counts, parking studies, vehicle occupancy, travel time, and drone-based data collection. NDS will provide traffic count data collection services on an as-needed basis.
IDAX Data Solutions (Traffic Count Data Collection)
Kimley-Horn has also partnered with IDAX, a transportation data collection company led by a team of accomplished industry experts. With over 30 full-time employees and offices in Washington, California, and Colorado, IDAX delivers efficient, cost-effective, and accurate data collection services for public and private clients. The firm leverages advanced technologies and a client-focused approach to provide timely, customizable data solutions across the western United States. IDAX will provide data collection on an as-needed basis.
Kimley-Horn acknowledges that any future changes to work assignments must be approved by the City prior to execution.
7. CONTRACT EXCEPTIONS
Kimley-Horn has reviewed Attachment A, the sample Consulting Services Agreement, including the insurance requirements, and would like to discuss the following modifications with the City.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.
Paragraph Three: Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole or active negligence or willful misconduct of the City.
Paragraph Five: Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, elected officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature to the extent arising out of or in connection with Consultant’s negligent performance of the services called for or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole or active negligence or willful misconduct of City.
The proposed revisions align the indemnity provisions throughout Section 5 and ensure consistency with California Civil Code §§ 2782 and 2782.8.
1248
City of Dublin | TRCASANJ014344.2026 A-1
APPENDIX: RESUMES
FREDERIK VENTER, PE
Contract Manager
Frederik has 34 years of experience as a transportation planner, civil engineer, and traffic engineer. He has been involved in several major transportation and traffic
engineering studies throughout the United States.
Frederik also has extensive experience in the
development of transportation infrastructure needs for the long-term based on future development of the areas, as well as development impact studies.
Frederik has managed transportation planning survey studies, including comprehensive origin/destination surveys and parking survey demand, mitigation proposal, pedestrian and bike facility planning, and civil engineering PS&E design. His experience also includes traffic calming projects, working with communities to implement traffic calming procedures, which included traffic calming system management and detail planning, micro-simulation, travel demand modeling, and pedestrian and bike facility planning.
RELEVANT EXPERIENCE
• City of Dublin, Carl Zeiss Innovation Center, Environmental Review, Dublin, CA – Project Engineer • City of Monterey, On-Call, Civil, Traffic, Architectural, and Other Professional Services, Monterey, CA – Project Manager
• City of Monterey, On-Call Traffic Engineering Services, Monterey, CA – Project Manager • City of Salinas, 2017-2022 On-Call Civil and Project Management Services, Salinas, CA – Traffic Task Leader • City of Tracy, On-Call Engineering Services (Various Roadway and Traffic Circulation Analyses), Tracy, CA – Project Manager
• Transportation Agency for Monterey County (TAMC), Canyon Del Rey (SR 218) Corridor Study, Monterey County, CA – Project Manager
• TAMC, Marina-Salinas Multimodal Corridor Plan, Monterey County, CA – Project Engineer • City of Monterey, North Fremont Street Transit, Bicycle, and Pedestrian Access and Safety Improvements, Monterey, CA – QC/QA Reviewer
• City of Monterey, Multimodal Plan, Monterey, CA – Project Manager • City of Monterey, Citywide ADA Upgrades to Pedestrian Signals and Ramps, Monterey, CA – Project Manager • City of Monterey, Casa Verde Rec Trail Crossing Study Project, Monterey, CA – Project Manager • City of Salinas, Active Transportation Plan 2023, Salinas, CA – Principal-in-Charge • City of Salinas, SB 743 Implementation and VMT Banking Program, Salinas, CA – Project Manager • City of Tracy, Pedestrian Crossing Enhancements and Schulte Road Safe Routes to School Project, Tracy, CA – Project Manager
• Santa Cruz County Regional Transportation Commission (SCCRTC), SR 9 Multimodal Corridor Study, Santa Cruz, CA – Project Manager
• City of Seaside, Intersection Control Evaluation (ICE)/Broadway Active Transportation Program (ATP) Grant Services, Seaside, CA – Principal-in-Charge
PROFESSIONAL
CREDENTIALS
■ Master of Science,
Environmental
Engineering, University of
Pretoria, South Africa
■ Bachelor of Arts, Civil
Engineering, University of
Pretoria, South Africa
■ Professional Engineer in
California #64621
1249
City of Dublin | TRCASANJ014344.2026 A-2
BRIAN SOWERS, PE
Principal-in-Charge
Brian has more than 29 years of experience providing a
broad range of traffic and civil engineering services to public agencies. His experience includes signal timing and coordination (over 4,000 signals), signal design (over 250 signals), signal interconnect design, signal system design and evaluation, signing and striping design, street lighting design, minor civil improvement layout and design, pedestrian/bicycle studies, ramp metering studies, traffic operations and safety studies, and analysis and design for ITS. He has served as project manager for on-call services for various agencies including the Cities of Dublin, Livermore, San Ramon, Concord, Walnut Creek, Antioch, Fremont, Pittsburg, Lafayette, and Watsonville, and for the County of Santa Clara and the Metropolitan Transportation Commission (MTC). He has managed a full range of project sizes, from small intersection studies to large multi-agency analysis and design projects. He has a long track record of delivering quality and on-time services, resulting in him providing a significant number of repeat services to his clients.
RELEVANT EXPERIENCE
• City of Dublin, ITS and Traffic Engineering On-Call Services, Dublin, CA – Project Manager • City of Dublin, Dougherty Road Roadway Widening and Signal Modifications, Dublin, CA – Quality Control/Quality Assurance Manager
• City of Dublin, Dublin Boulevard Queue Jump Feasibility Study, Dublin, CA – Project Manager • City of Dublin, Hacienda Drive and Tassajara Road Signal Timing Study (16 signals) – Project Manager • City of Dublin, Dublin Boulevard Signal Timing Review, Dublin, CA – Project Manager • City of Dublin, Amador Valley Road School Peak Signal Timing Review, Dublin, CA – Project Manager • City of Dublin, Dublin Boulevard Fiber-Optic and Battery Backup Installation Project, Dublin, CA –Principal-inCharge • City of Dublin, Dublin Boulevard Field Elements PS&E (17 signals), Dublin, CA – QC/QA • City of Dublin, AT Dublin Mixed-Use Project EIR, Dublin, CA – Traffic analysis task leader • MTC, Program for Arterial System Synchronization (PASS), 2010-2023, Bay Area, CA – Project Manager • MTC, City of San Jose IDEA TSP Signal Re-timing Project, San Jose, CA – Project Manager • San Jose 2019/20 Cycle Downtown Signal Re-timing Project (140 Signals), San Jose – Project Manager • Sunnyvale 2018/19 & 2019/20 TFCA Signal Coordination Project, Sunnyvale, CA – Project Manager • Sunnyvale 2017/18 TFCA Signal Coordination Project, Sunnyvale, CA – Project Manager • Paseo Padre Parkway TFCA Weekday and Weekend Signal Coordination, City of Fremont – Project Manager • North Fremont TFCA Weekday and Weekend Signal Coordination, City of Fremont – Project Manager • South Fremont TFCA Weekday and Weekend Signal Coordination, City of Fremont – Project Manager • City of San Ramon, Traffic Engineering and ITS On-Call Services, San Ramon, CA – Project Manager • City of San Ramon, Civil Engineering On-Call Services (Subconsultant), San Ramon, CA – Project Manager • City of Fremont, Civil and Traffic Engineering On-Call Services, Fremont, CA – Project Manager
PROFESSIONAL
CREDENTIALS
■ Bachelor of Science,
Civil Engineering,
California Polytechnic
State University, San
Luis Obispo
■ Professional Engineer
in California #60296
■ Institute of
Transportation
Engineers (ITE),
Member
1250
City of Dublin | TRCASANJ014344.2026 A-3
• City of Walnut Creek, On-Call Transportation and Traffic Engineering Services, Walnut Creek, CA – On-Call Coordinator/Principal-in-Charge
• City of Concord, Civil and Traffic Engineering On-Call Services, Concord, CA – Project Manager • City of Lafayette, Traffic Engineering On-Call Services, Lafayette, CA – Project Manager • City of Antioch, Traffic Engineering On-Call Services, Antioch, CA – Project Manager • City of Santa Clara, Traffic Engineering On-Call Services, Santa Clara, CA – Project Manager 1251
City of Dublin | TRCASANJ014344.2026 A-4
NIKITA PETROV, PE, FOI
QC/QA/Design Support/CIP Support
Nikita Petrov is a licensed Professional Engineer with 18 years of experience in the industry and Kimley-Horn,
delivering a broad spectrum of transportation
infrastructure projects across Northern California. His technical expertise includes, traffic analysis and studies, ITS, traffic signal design and modification, roadway design, signing and striping, complete streets, street lighting, fiber and copper communication systems, signal timing, speed surveys, environmental procurement, and staff augmentation. Nikita has a proven track record of managing and engineering projects that promote active transportation, enhance accessibility, and improve community livability. As a seasoned and detail-oriented project manager, he is deeply involved in every phase of project delivery, ensuring that all work meets the highest standards of quality and performance. Nikita is highly regarded by agencies across the Bay Area and Northern California for his depth of experience and unwavering commitment to excellence, qualities that consistently foster strong client relationships and repeat engagements.
RELEVANT EXPERIENCE
• City of Dublin, ITS On-Call Services, Dublin, CA – Project Manager • City of San Ramon, On-Call Services, San Ramon, CA – Project Manager • County of Santa Clara, ITS and Traffic Signal On-Call Services, Santa Clara County, CA – Project Manager • City of Sunnyvale, On-Call Traffic Engineering Consulting Services, Sunnyvale, CA – Project Manager • City of Sunnyvale, Staff Extension Services, Sunnyvale, CA – Project Manager • County of Santa Cruz, Staff Extension Services, Sunnyvale, CA – Project Manager • City of Fremont, On-Call Traffic Signal Engineering and Traffic Engineering Consultant Services, Fremont, CA – Project Manager
• City of San Mateo, On-Call Traffic Engineering Design Services, San Mateo, CA – Project Manager • City of Dublin, Dublin Boulevard Fiber Optics and Battery Backup Installation Project, Dublin, CA – Project Manager
• City of Dublin, Safe Routes to School Improvements Project, Dublin, CA – Project Manager • City of Dublin, Safe Routes to School Crosswalk and Curb Ramp Improvements Projects and Traffic Signal Modifications, Dublin, CA – Project Manager
• City of Dublin, Golden Gate Drive Improvements Project, Dublin, CA – Project Manager • San Ramon Arterial Management Project, Dublin, CA – Project Manager • City of Dublin, Citywide Pedestrian Crossing Times and Yellow Interval Study, Dublin, CA – Project Manager • Soquel Drive Buffered Bike Lane and Congestion Mitigation Project, County of Santa Cruz – Project Engineer/Manager
• Traffic Signal Fiber Communications Project – Mary Avenue, Sunnyvale, CA – Project Engineer • Confidential Client, Confidential Traffic Signal Modification and Signal Design (9 signals), Cupertino, CA – Project Manager
• Capitol Expressway, ITS Infrastructure and Sidewalks Improvements Project (17 locations), Santa Clara County, CA – Project Engineer
• City of Santa Cruz, Advance Dilemma Zone Detection Project, Santa Cruz, CA – Project Manager
EDUCATION
■ Bachelor of Science, Civil
Engineering, University of
California, Los Angeles
■ Professional Engineer in
California #80570
■ Fiber Optic Installer
Certification #FOI233142
1252
City of Dublin | TRCASANJ014344.2026 A-5
• NGAOP, Santa Clara County Bluetooth Readers Installation Project, Santa Clara County, CA – Project Engineer • VTA, Bascom Corridor Complete Streets Project, San Jose/Campbell/Santa Clara County, CA – Project Engineer
• County of Contra Costa, Bailey Road Interchange Modification Project, Contra Costa County, CA – Project Manager
• City of San Ramon, Citywide Bicycle Network Improvements and Enhancements, San Ramon, CA – Project Manager
• City of San Ramon, Mid-Block Crosswalk Improvements on Bollinger Canyon Road, San Ramon, CA – Project Manager
• City of San Ramon, Crosswalk Improvement at San Ramon Valley Boulevard and Monarch Road, San Ramon, CA – Project Manager
• City of San Ramon, Village Parkway and Iron Horse Trail Crosswalk Safety Improvements, San Ramon, CA – Project Manager
• City of San Ramon, Pedestrian Enhancements at Alcosta Boulevard, San Ramon, CA – Project Manager 1253
City of Dublin | TRCASANJ014344.2026 A-6
ALI MUSTAFA, PTP, RSP1
Development Review & CEQA Support/Traffic
Operations & Analysis/CIP Support
Ali has a professional background in engineering consulting that spans a wide array of projects for public agencies and private developers in California. With
double Master’s degrees in Transportation Engineering and 25 years of transportation planning and traffic engineering experience, Ali has worked extensively on traffic impact studies/environmental impact reports (EIRs), general plans / specific plans, parking studies, transportation management plans, neighborhood traffic management plans, and planning/design of major sports facilities.
RELEVANT EXPERIENCE
• County of Santa Cruz, 2023 Engineering On-Call, Santa Cruz County, CA – Project Manager
• County of Santa Cruz, Countywide Speed Study, Santa Cruz County, CA – Project Manager
• County of Santa Cruz, Engineering and Traffic Survey Report, Santa Cruz County, CA – Project Manager
• County of Santa Cruz, GP Intersection Analysis, Santa Cruz, CA – Project Planner
• City of Monterey, Traffic Engineering Study, Monterey, CA – Project Planner
• City of Marina, Traffic Engineering Study, Monterey, CA – Project Planner • City of Monterey, 2031 EIR Phase 1, Monterey, CA – Project Planner • City of Hollister, General Plan, Hollister, CA – Project Planner • County of San Benito, LRSP, San Benito County, CA – Project Planner • City of Manteca, LRSP, Manteca, CA – Project Planner
• City of Marina, Cal State University-Monterey Bay Master Plan, Marina, CA – Project Planner • City of San Jose, Good Samaritan Hospital Transportation Analysis, San Jose, CA – Project Engineer • City of Hercules, Transportation Planning and Engineering Services to Support the Hercules Mobility Plan, Hercules, CA – Project Analyst
• City of San Mateo, Hillsdale Station Area Plan, San Mateo, CA – Project Analyst • City of Foster City, Traffic Engineering Services for Gilead Sciences Campus Master Plan, Foster City, CA – Project Analyst
• Caltrans, I-880 Transportation Management Plan (TMP), Oakland, CA – Project Analyst • West Contra Costa Transportation Advisory Committee (WCCTAC), Updating Action Plans for Routes of Regional Significance, Contra Costa County, CA – Project Analyst • Valley Transportation Authority (VTA), Cinnabar Grade Crossing, San Jose, CA – Project Planner • City of Salinas, General Plan, Salinas, CA – Project Planner
PROFESSIONAL CREDENTIALS
■ Master of Science,
Transportation Engineering,
Regional Engineering College
■ Master of Science,
Transportation Engineering,
Illinois Institute of Technology
■ Bachelor of Science, Civil
Engineering, Osmania
University
■ Engineer-in-Training in
California
■ Professional Transportation
Planner in California #762
■ Road Safety Professional 1
#887
■ Institute of
Transportation Engineers
(ITE), Member
1254
City of Dublin | TRCASANJ014344.2026 A-7
CHRIS GREGERSON, PE, TE, PTOE, PTP,
AICP
Data Collection & Modeling
Chris is a professional civil and traffic engineer with 13 years of experience in transportation engineering and transportation planning. He
has assisted with the development of SB 743 thresholds
and policies for many California jurisdictions, as well as with the development of regional VMT mitigation programs. Chris has also both led and assisted in the development traffic impact fee programs, as well as assisted in the development of RTPs for jurisdictions throughout California. Chris is also experienced in running travel demand models in both the standard and activity-based approaches, as well as calibrating mode choice models for metropolitan regions. Chris is also skilled in GIS and has experience managing and interpreting data for special analysis and graphics creation.
RELEVANT EXPERIENCE
• City of Dublin, At Dublin Mixed-Use Project EIR, Dublin, CA – Project Engineer
• City of Sacramento, On-Call Traffic Impact Studies, Sacramento, CA – Project Engineer
• City of Sunnyvale, On-Call Traffic Engineering Consulting Services 2012- 2015, Sunnyvale, CA – Project Analyst
• City of Agoura Hills, On-Call Engineering Services, Agoura Hills, CA – Project Engineer
• Capital SouthEast Connector JPA, (Civil, ITS, and Traffic) On-Call Services, Mather, CA – Project Engineer
• Transportation Authority of Marin, SB 743/ Fee-Based VMT Mitigation Program, Marin County, CA – Senior Planner
• County of Santa Cruz, Regional VMT Mitigation Program (along with Caltrans, SCCRTC, and City of Watsonville), Santa Cruz County, CA – Project Engineer
• StanCOG, Regional VMT Mitigation Program Study, Stanislaus County, CA – Senior Planner • SLOCOG, Regional VMT Mitigation Program Study, San Luis Obispo County, CA – Senior Engineer • Fresno COG, Regional VMT Mitigation Program Study, Fresno, CA – Senior Engineer • City of Riverside, VMT Mitigation Program, Riverside, CA – Senior Planner/Engineer • City of Watsonville, Fee-based VMT Mitigation Program, Watsonville, CA – Project Engineer • County of San Benito, SB 743 Implementation Plan, San Benito County, CA – Project Engineer • TAMC, SB 743 Implementation Program, Monterey, CA – Senior Planner • City of Capitola/City of Santa Cruz/City of Watsonville/City of Scotts Valley, SB 743 Implementation Plan, Santa Cruz County, CA – Senior Planner
• City of Hollister, SB 743 Implementation Plan, Hollister, CA – Modeler • City of Tracy, TIF, SB Implementation Program, and VMT Fee-Based Mitigation Program, Tracy, CA – Project Planner
PROFESSIONAL CREDENTIALS
■ Master of Science,
Transportation Engineering,
University of Illinois at UrbanaChampaign
■ Bachelor of Science, Industrial
Engineering, Virginia
Polytechnic Institute and State
University
■ Professional Civil Engineer
in California #86812
■ Professional Traffic Engineer
in California #2860
■ Professional Traffic Operations
Engineer #4588
■ Professional Transportation
Planner #657
■ American Institute of
Certified Planners (AICP),
Certified Transportation
Planner #35800
■ Institute of
Transportation Engineers
(ITE), Member
1255
City of Dublin | TRCASANJ014344.2026 A-8
• County of Riverside, SB 743 Implementation Plan, Riverside, CA – Project Engineer • City of Marina, VMT Analysis and SB 743 Implementation, Marina, CA – Modeler • City of Monterey, SB 743 Implementation Plan VMT Assessment and Mitigation Strategies for General Plan Implementation, Monterey, CA – Senior Planner
• County of El Dorado, Traffic Impact Fee (TIF) 2024 Update, El Dorado County, CA – Project Manager • City of Agoura Hills, Transportation Impact Fee (TIF) Program Update, Agoura Hills, CA – Project Manager 1256
City of Dublin | TRCASANJ014344.2026 A-9
BLAKE SILKWOOD, PE
Transit Coordination & Priority Infrastructure
Blake has more than 17 years of engineering experience primarily focused on transit and municipal roadway projects. Blake has extensive knowledge of transit operations, active transportation design, construction staging, construction specifications and cost estimating, construction phasing, agency/stakeholder coordination, and third-party utility coordination. Blake’s extensive experience with design and programming of various transit and municipal projects gives him a strong understanding of the needs and requirements for multifaceted transit projects. His background in designing complex projects involving operations and maintenance facilities, bus stop improvements, roadway geometrics and construction staging will all be valuable for this contract.
Blake’s recent design experience includes MST’s SURF! BRT Project, Metro Transit’s G Line and B Line arterial BRT projects, and AC Transit’s Electrification Program.
RELEVANT EXPERIENCE
• StanRTA, Operations and Maintenance Facility Planning, Modesto, CA – Project Engineer
• MST, SURF! BRT Phase II, Monterey County, CA – Project Engineer • CCTA, Innovate 680 Shared Mobility Hubs, Contra Costa County, CA – Project Engineer
• City of Dublin, Dublin Boulevard Street Resurfacing, Dublin, CA – Civil Task Lead*
• Santa Cruz METRO, Pacific North Interim Operations Plan Design Services, Santa Cruz, CA – Project Manager • City of Milpitas, Pavement Rehab 2023/2024/2025, Milpitas, CA – Project Manager • City of Milpitas, Street Resurfacing 2020, Milpitas, CA – Civil Task Lead* • City of Santa Cruz, Front Street Multimodal Improvements, Santa Cruz, CA – Project Manager • City of Hollister, San Felipe Road Complete Streets, Hollister, CA – Project Manager • NVTA, Design Services for Bus Maintenance Facility, Napa, CA – Project Engineer • Metro Transit, B Line Arterial BRT Design and Construction Administration Services, Minneapolis, MN – Project Engineer
• Metro Transit, G Line Arterial BRT Design and Construction Administration Services, Minneapolis, MN – Project Engineer
• AC Transit, Hydrogen Safe Maintenance Bay Conversions, Oakland, CA – Project Engineer • AC Transit, Division 02 and Division 04 Bus Electrification, Oakland, CA – Project Engineer • City of Elk Grove, BRT/LRT Rapid Transit to Elk Grove Implementation Plan, Elk Grove, CA – Project Engineer • MST, East Alisal BRT Study and Salinas Transit Center Relocation, Salinas, CA – Project Engineer • Samtrans, Dumbarton Busway Feasibility Study, San Mateo County, CA – Project Engineer • NVTA, Imola Avenue and SR 29 Express Bus Improvements, Napa, CA – Project Engineer • VTA, Santa Clara-Alum Rock BRT Project, San José, CA – Project Engineer • VTA, BART Silicon Valley Extension Phase I, Santa Clara County, CA – Project Engineer • MST, Pacific Grove Bus Stops, Pacific Grove, CA – Project Engineer • City of Santa Cruz, Front Street Multi-Modal Improvements, Santa Cruz, CA – Project Engineer
PROFESSIONAL
CREDENTIALS
■ Master of Science, Civil
and Environmental
Engineering, California
Polytechnic State
University, San Luis
Obispo
■ Bachelor of Science,
Civil Engineering,
California Polytechnic
State University, San
Luis Obispo
■ Professional Engineer
in California #C78272
1257
City of Dublin | TRCASANJ014344.2026 A-10
• City of Hollister, San Felipe Road Multi-Modal Improvements, Hollister, CA – Project Engineer • NVTA, Imola Avenue and State Route 29 Express Bus Improvements, Napa, CA – Project Engineer • City of Sunnyvale, Pavement Rehabilitation 2020, Sunnyvale, CA – Project Manager* • City of Gilroy, Monterey Road Pavement Rehab, Gilroy, CA – Civil Task Lead* • City of San Leandro, Pedestrian Safety Improvements Program, San Leandro, CA – Project Manager* *Prior to joining Kimley-Horn
1258
City of Dublin | TRCASANJ014344.2026 A-11
COLIN OGILVIE, EI (OK)
Transportation Planning & Policy/CIP Support
Colin has over 13 years of experience in transportation engineering design, traffic engineering, and transportation planning. He has experience in local transportation analyses, circulation elements, stop/ signal/crosswalk warrant analyses, active transportation grant preparation, street improvement plan traffic peer reviews, and vehicle miles traveled analyses. He is experienced in Synchro, SimTraffic, Sidra, Vistro, and AutoCAD.
RELEVANT EXPERIENCE
• City of Dublin, At Dublin Mixed-Use Project EIR, Dublin, CA – Project Analyst • City of Tracy, On-Call Engineering Services for Transportation Projects, Tracy, CA – Project Manager
• City of Sunnyvale, On-Call Engineering Consulting Services, Sunnyvale, CA – Project Manager • City of Monterey, On-Call, Civil, Traffic, Architectural, and Other Professional Services, Monterey, CA – Project Manager
• City of Marina, On-Call Traffic Engineering and Transportation Services, Marina, CA – Project Manager • Santa Cruz County, Consulting (Various) On-Call Services, Santa Cruz, CA – Project Manager • City of Scotts Valley, On-Call Professional Consulting Services for Master Agreements for Landscape Architectural, Civil Engineering, Scotts Valley, CA – Project Manager • County of Monterey, Castroville Community Plan, Castroville, CA – Project Analyst • County of Santa Cruz, Mar Vista Complete Streets, Aptos, CA – Project Manager • County of San Benito, Carr Avenue Speed Cushion Study, Aromas, CA – Project Manager • City of Monterey, RSTP Quick Build Grant: Madison Street/Herrmann Drive/Larkin Street, Monterey, CA – Project Analyst
• Transportation Agency for Monterey County (TAMC), Canyon Del Rey Boulevard Corridor Study, Monterey, CA – Project Analyst
• City of Marina, Imjin Parkway Safety and Fort Ord Regional Trail and Greenway Crossing Review, Marina, CA – Project Analyst
• City of Santa Cruz, Downtown Plan Expansion, Santa Cruz, CA – Project Analyst • City of Seaside, Intersection Control Evaluation (ICE)/Broadway Active Transportation Program (ATP) Grant Services, Seaside, CA – Project Analyst
• City of Hollister, SS4A Vision Zero Plan and Grant Administration – Active Transportation and Trail Plan, Hollister, CA – Task Lead
• City of Tracy, Corral Hollow Road Street Improvement Plans (CIP 73144) Traffic Peer Review, Tracy, CA – Project Manager
• City of Tracy, Sierra View Drive Improvement Plans Traffic Peer Review, Tracy, CA – Project Manager
PROFESSIONAL
CREDENTIALS
■ Bachelor of Science, Civil
Engineering, Oklahoma
State University
■ Engineering Intern in
Oklahoma #14909
1259
CONTACT
Frederik Venter, PE
[email protected]
669.800.4146
4637 Chabot Drive, Suite 300
Pleasanton, CA 94588
www.kimley-horn.com The entirety of this proposal, including text and images, is the property of Kimley-Horn and Associates, Inc., protected under US copyright law. Copyright © 2026 Kimley-Horn and Associates, Inc. 1260
Kittelson & Associates | Statement of Qualifications | March 27, 2026
CITY OF DUBLIN
CALIFORNIA
ON-CALL
TRANSPORTATION
PLANNING/
ENGINEERING
SERVICES
MARCH 27, 2026
Submitted By
Kittelson & Associates, Inc.
155 Grand Avenue, Suite 505
Oakland, CA 94612
Contact:
Damian Stefanakis, Senior Principal Planner/Project Manager, 510-433-8077, [email protected]
CONTENTS
Cover Letter ................................................................................................................................................1 Firm Qualifications .................................................................................................................................. 2 Project Examples ..................................................................................................................................... 2 Key Staff Qualifications and Experience......................................................................................... 7 References..................................................................................................................................................9 Rate Schedule .........................................................................................................................................10 Contract Language ...............................................................................................................................10 Appendix : Resumes
1261
PAGE 1
Kittelson & Associates | Statement of Qualifications | March 27, 2026 March 27, 2026
City of Dublin, Public Works Department
Attention: Julius Pickney, Management Analyst II
City of Dublin
100 Civic Plaza
Dublin, California 94568
[email protected]
Re: On-Call Transportation Planning and Engineering Services Dear Julius and Selection Committee:
Kittelson & Associates, Inc. (Kittelson) is pleased to submit a statement of qualifications for on-call transportation planning and engineering services for the City of Dublin (City). To help the City ensure that investments in the city’s transportation system are optimized to meet changing
demand and to plan for future citywide mobility demands, Kittelson has selected experienced staff who offer the
full range of transportation planning and engineering
expertise requested in the City’s scope of services, all of whom will be made available to the City.
Kittelson has experience in leading on-call professional services contracts throughout California, including with the City of Dublin. Key members of the Kittelson team have
been involved in similar efforts with the cities of Concord, Hayward, Livermore, Oakland, Berkeley, San Francisco,
and Piedmont, among others. Kittelson is therefore ready to quickly address tasks on as-needed basis. To this end, Kittelson has identified Damian Stefanakis as our project manager. Damian will be assisted by deputy project manager, Mingmin Liu, and assisted by dedicated task leads. In addition, Kittelson has a strong bench of technical subject matter experts able to provide the City with in-depth and stateof-the-practice understanding of transportation planning and engineering issues.
If you have any questions or need additional information regarding the services we provide or our qualifications, please contact me at (510) 433-8079 or [email protected]. As a Kittelson senior principal planner, I am authorized to negotiate a contract with the City of Dublin.
Sincerely,
KITTELSON & ASSOCIATES, INC.
Laurence Lewis, AICP, LEED AP Damian Stefanakis
Senior Principal Planner/Principal-in-Charge Senior Principal Planner/Project Manager
KITTELSON & ASSOCIATES
CONTACT NAME Damian Stefanakis
Senior Principal Planner/Project Manager
ADDRESS Kittelson & Associates, Inc.
155 Grand Avenue, Suite 505
Oakland, CA 94612
EMAIL [email protected]
PHONE 510-433-8083
FAX 510-839-0871
ADDENDUM
Kittelson acknowledges receipt of Addendum 1 to the
RFQ issued by the City of Dublin.
1262
PAGE 2
Kittelson & Associates | Statement of Qualifications | March 27, 2026 FIRM
QUALIFICATIONS
Kittelson & Associates, Inc. (Kittelson) has provided
transportation engineering, planning, and research
services to public agencies and private organizations
since 1985. In 2012, Kittelson merged with Dowling
Associates, a transportation consulting firm with 25
years of experience serving public agencies in Northern California. Today, Kittelson has a staff 420+ and 31
offices across the US, including four offices in California (Oakland, Sacramento, Orange, and San Diego). With
this breadth of staffing, Kittelson is able to meet client needs with national expertise and local experience.
The firm brings expertise in multimodal planning,
transportation demand management (TDM), bicycle/
pedestrian planning, transportation safety, conceptual
roadway design, travel demand forecasting, traffic
operations, signal design, emerging mobility/
micromobility, connected/automated vehicle planning
and policy, CEQA/NEPA and VMT analysis, signing
and striping plans, parking analysis and planning, and
grant-writing assistance. The firm has a strong record
of successfully managing complex, multidisciplinary
teams on projects incorporating stakeholders with
diverse perspectives and needs. Kittelson staff are also experienced in presenting to city councils and speaking thoughtfully and sensitively to broader community
members about transportation safety-related issues.
Kittelson offers the City of Dublin:
» More than 40 years of experience in delivering
transportation planning and engineering projects in
the Bay Area.
» A team with more than 10 years of experience working
with the City of Dublin on projects that have included:
SB743 Implementation, Protected Intersection Concept
Development, and a Local Road Safety Plan, to name
a few. This provides us with first-hand knowledge of
the City’s challenges and technical requirements.
» Established working relationships with local
jurisdictions and partner agencies at the countywide
(Alameda County Transportation Commission),
regional (Metropolitan Transportation Commission),
and state (Caltrans) levels, which will help streamline reviews and coordination efforts.
» Experience managing similar on-call projects for
the City of Dublin as well as other major agencies in
the Bay Area, including the Oakland Department of
Transportation, City of Berkeley, City of Livermore,
San Francisco Municipal Transportation Agency,
the San Francisco Planning Department, the City of
Hayward, and the City of Concord, bringing collective
experience with state-of-the-practice knowledge.
PROJECT
EXAMPLES AND
REFERENCES
The following are brief descriptions and associated
references of past project work (within the last five
years) that demonstrate our ability to provide the
expertise needed for work anticipated through this
Dublin on-call contract.
CITY OF DUBLIN ON-CALL
TRANSPORTATION PLANNING/
ENGINEERING SERVICES
DUBLIN, CA
Kittelson provides on-call transportation planning
and traffic engineering services for the City of
Dublin. Under this contract, Kittelson has served
as an extension of staff to oversee traffic analyses
supporting the development of the Dublin IKEA project
and the Dublin 580/Fallon PacVest LTA. These roles
primarily focus on the review of the site development
How you know Kittelson:
Our task orders with the City, supporting
major development projects like the
Dublin IKEA, reviewing traffic studies and
EIR transportation sections, and helping
advance SB 743 implementation. You’ve
also seen our work through the Bicycle
and Pedestrian Master Plan Update, where
we’re using data‑driven safety analysis to
identify high‑injury corridors and develop
practical, fundable improvements.
and many additional efforts
across Dublin.
1263
PAGE 3
Kittelson & Associates | Statement of Qualifications | March 27, 2026 plans to ensure site access and circulation will
work for all modes. This also included reviewing the
technical traffic studies and transportation sections of the EIR. Kittelson is assisting the City to develop VMT thresholds and TDM guidance for SB 743 compliance.
CITY OF OAKLAND TRANSPORTATION
PLANNING/ENGINEERING ON-CALL
SERVICES
OAKLAND, CA
Since 2012, Kittelson has continuously held on-call
contracts for transportation planning and engineering
services for the City of Oakland Department of Transportation. Task orders completed under these contracts have included the following projects:
» Foothill Boulevard Pedestrian Safety Study
» 14th Street Safe Routes
» Ney Avenue Traffic Calming Plan
» Telegraph Avenue Before/After Evaluation
» West Grand Ave. Road Diet Feasibility Study
» Grand Avenue Road Diet Feasibility Study, Before/
After Study, and Implementation
» Pedestrian Safety Strategy and Master Plan Update
» Clay Street Bike Plan
» Upper Broadway Road Diet Before/After Study
» Bicyclist Level of Traffic Stress on Oakland Streets
» Latham Square Pilot Project and Design
» High Street/Courtland Avenue/Ygnacio Avenue
Intersection Improvements
» Park Boulevard Improvements and 35% Design Plans
» 73rd Avenue ATP Grant Application
» CIP Project Applications
» Multimodal Count Program
CITY OF HAYWARD ON-CALL
TRANSPORTATION SERVICES;
AND CITY OF HAYWARD ON-CALL
ENVIRONMENTAL SERVICES
HAYWARD, CA
Kittelson has supported the City of Hayward for several years through on‑call transportation and environmental
services, preparing Local Transportation Analyses (LTA) and CEQA Transportation Analyses (CTA) for a range of
projects. Our work includes evaluating projects for VMT screening and significance, developing transportation
demand management (TDM) strategies when mitigation
is required, and assessing local multimodal impacts to
identify necessary improvements.
Kittelson’s services have included analysis of pedestrian and bicycle conflicts, intersection operations and queuing, parking and traffic management plans, site access and circulation, and recommendations for multimodal
improvements and traffic calming.
Example – Route 238 Corridor Development Projects
As part of the City of Hayward’s redevelopment of
former Caltrans‑owned properties along the abandoned
State Route 238 bypass, Kittelson supported multiple
parcel groups with CEQA Transportation Analyses
and Local Transportation Analyses. Our work included
VMT impact evaluation, intersection LOS and queuing
analysis, site access and signalization assessment,
and recommendations for multimodal improvements.
Kittelson also prepared off‑site traffic calming concept plans to address neighborhood impacts and later advanced signing and striping plans for school pick‑up/ drop‑off operations and traffic calming improvements.
OAKLAND GRAND AVENUE ROAD DIET BEFORE/AFTER STUDIES AND PROJECT IMPLEMENTATION 1264
PAGE 4
Kittelson & Associates | Statement of Qualifications | March 27, 2026 Additional Example Hayward Projects Include:
» Baptist Church Clearbrook Circle Zone Change.
Developed a custom VMT methodology for a
non‑standard land use and evaluated multimodal
on‑site circulation, including truck movements;
prepared a parking and traffic management plan to
address special‑event conditions.
» Clawiter Road Industrial (Former Gillig Site).
Conducted LOS and queuing analyses using Hayward
General Plan Update forecasts; assessed transit,
bicycle, pedestrian, and truck circulation impacts.
» B Street & 4th Street Residential Development.
Evaluated access, queuing, and multimodal conflicts;
developed conceptual designs for bicycle, pedestrian,
transit, and traffic calming improvements.
» Hayward Retail Center (Former Kmart Site).
Prepared CEQA and local transportation analyses,
including VMT assessment, access and signalization
evaluation, and operational simulation to support
coordinated signal operations.
» Enterprise Avenue Logistics Warehouse.
Completed CTA and LTA analyses, including a robust
TDM strategy to reduce VMT impacts and evaluation
of truck access and circulation.
SAN FRANCISCO MUNICIPAL
TRANSPORTATION AGENCY (SFMTA)
ON-CALL SERVICES
SAN FRANCISCO, CA
Kittelson was retained by SFMTA in 2016 to provide
as-needed transportation planning, traffic engineering, data collection, data analytics, and environmental
documentation services. Three multiyear contracts were
issued to account for the contracting requirements for
local, Federal Transit Administration (FTA) and Federal Highway Administration (FHWA) funded projects. To
date, Kittelson has completed 27 task orders covering
a range of design, planning, data collection, and
consulting tasks. These have included the following
projects:
» 5th Street Streetscape Project
» Tenderloin High-Injury Network Planning Gap
Analysis and Corridor Pre-Development
» Safe Streets Project Evaluation Handbook
» Traffic Calming Evaluation
» Sloat/Skyline Intersection Improvements
» 8th Street/Townsend Street Intersection Design
Improvements
» Brannan Street Road Diet
» Valencia Street Bikeway Implementation Plan
» Townsend Street Corridor Bicycle Enhancements
» Curb Occupancy Data Collection
» Geary Street Bus Rapid Transit Phase 1
» Transportation Demand Management (TDM) for
Tourism
» Tour Bus Management
» Glen Park Phase 2 Preliminary Engineering
CITY OF CONCORD ON-CALL TRAFFIC
ENGINEERING/TRANSPORTATION
PLANNING SERVICES
CONCORD, CA
As part of our on-call services contract for the City of Concord, Kittelson has completed a number of task orders, including: the Lowe’s EIR Addendum; Hampton Inn Parking Study; traffic study for the proposed development of a Dutch Bros Coffee and New Kiddie Academy Daycare; focused traffic study, VMT assessment, and
SFMTA 8TH/TOWNSEND INTERSECTION DESIGN IMPROVEMENTS
1265
PAGE 5
Kittelson & Associates | Statement of Qualifications | March 27, 2026 TDM plan associated with a proposed Conco Building at
2500 Bates Ave; assistance with an ATP Cycle 6 grant
application associated with proposed improvements on
Willow Pass Rd and Cowell Rd; and traffic study for the proposed Infinity Dispensary at 5121 Port Chicago Hwy.
The Veranda Shopping Center EIR. Kittelson led
the development of the transportation and circulation
element of The Veranda Shopping Center EIR. Kittelson
assessed the project’s impact on pedestrians, bicycles, transit passengers, and vehicles at 40 intersections
using the Vistro software analysis package. Freeway
segments were also studied for SR 24, SR 242, SR 4,
and I-680. These analyses were done for the traditional AM and PM peak hours as well as Saturday peak hour
to account for the unique trip generation of a shopping center.
Concord Community Reuse Project Specific Plan
EIR. As part of its on-call services contract, Kittelson evaluated the potential transportation impacts of a
specific plan to redevelop the former Concord Naval
Weapons Station. Phase 1 tasks included reviewing the
transportation network for consistency with the 2010
Reuse Plan EIR, MMRP, and Area Plan, for all modes
of travel, and peer review of network alternatives, traffic study, and parking alternatives. There was a focus on
the transportation characteristics for transit-oriented development adjacent to the North Concord BART Station.
Phase 2 began full transportation analysis by assessing existing conditions but was stopped prior to the cumulative analysis as the developer pulled out of the project.
CITY OF PIEDMONT ON-CALL
TRANSPORTATION ENGINEERING
SERVICES
PIEDMONT, CA
Kittelson completed tasks as a subconsultant under this on-call contract that included speed surveys, crosswalk location and design review, two-way to one-way road
conversions, review of intersection designs for pedestrian and bicycle accessibility, assistance with development of speed hump and crosswalk policies, neighborhood parking surveys, and presentations to planning commission and city council meetings.
ALAMEDA CTC CENTRAL COUNTY
COMPLETE STREETS IMPLEMENTATION
ALAMEDA COUNTY, CA
Kittelson provided professional Complete Streets
implementation expertise and planning services for
this project jointly managed by the Alameda County
Transportation Commission (Alameda CTC), the cities
of Hayward and San Leandro, and the Alameda County
Public Works Agency. The project goal was to provide
technical assistance in incorporating Complete Streets
principles into everyday practices such as development
review, infrastructure design, and street maintenance.
The team reviewed existing practices for each jurisdiction through a series of stakeholder interviews with agency partners. The team then prepared a series of
implementation tools such as a multimodal street typology; street design guidelines; project delivery checklists; staff training sessions; and an implementation work
program. These implementation tools built upon input
ALAMEDA CENTRAL COUNTY COMPLETE STREETS IMPLEMENTATION
1266
PAGE 6
Kittelson & Associates | Statement of Qualifications | March 27, 2026 from the stakeholder interviews and incorporated best
practices from other jurisdictions with successful implementation experience.
ALAMEDA COUNTYWIDE MODEL
UPDATE/ON-CALL
ALAMEDA COUNTY, CA
Kittelson is providing the Alameda County Transportation Commission with travel modeling, forecasting, and performance measures. Selected projects under this
on-call have included:
Alameda Countywide Travel Model. Application and
support; Kittelson managed model updates in 2008 and
2010 and assisted with the 2014 and 2015 validation
and documentation.
Multimodal Arterial Plan. Travel forecasting
and performance measures; Kittelson developed
methodologies for representation of various levels of
bus, bicycle, and ITS improvements, and reported
changes in mode shares, transit ridership, bicycle
volumes, vehicle miles of travel, and greenhouse gas
emissions.
Bicycle Count Data Collection. Forecasting,
performance measures, and improvement
recommendations; Kittelson assisted Alameda CTC
with clarifying its long-term goals for the use of bicycle and pedestrian count data by tracking and modeling
bicycle and pedestrian activity and assisting with project prioritization.
ALAMEDA CTC EAST 14TH STREET/
MISSION BLVD. AND FREMONT BLVD.
MULTIMODAL CORRIDOR PROJECT
ALAMEDA COUNTY, CA
Kittelson worked with the Alameda County
Transportation Commission to identify implementable
improvements to regional mobility along a 30-mile
project corridor extending through five jurisdictions
and incorporating several Communities of Concern,
Priority Development Areas, and regional employment
centers. Kittelson has completed the planning phase
of the project. The next phase began in late 2020 and
will include a mobility hub pilot to be advanced with
community and regional partners. The project goal is
to increase multimodal travel within the study area and improve connections to rail transit services.
The team analyzed access to/from key destinations
along the corridor, including higher education institutions (Ohlone College and California State University,
East Bay), K-12 schools, hospitals and medical
facilities, Bay Area Rapid Transit (BART) stations, and parks. Kittelson’s recommendations included traffic
signal technology elements that provide multimodal
benefits. Recommended projects included a range of
improvements to improve bike/ped safety, increase the
efficiency of traffic operations, accommodate transit
signal priority, and provide flexibility for future connected vehicle technology.
The project includes a mobility hub pilot—one of a
series of mobility hubs with infrastructure improvements, shared mobility services, and traveler information
oriented around transit hubs.
CITY OF BERKELEY ON-CALL
TRANSPORTATION PLANNING
SERVICES
BERKELEY, CA
As part of an on-call services contract for the City of Berkeley, Kittelson has completed the following:
Berkeley Pedestrian Plan Update. Recently, Kittelson
led a team to update Berkeley’s Pedestrian Plan. The
team assisted the City with defining its vision and goals for the project, then created a pedestrian network
inventory and conducted collision analyses to identify
the city’s high-injury streets. The team developed a
list of recommended capital, policy, and programmatic
improvements, a project prioritization framework, and
cost estimates. Public engagement was a significant
component of the project; along with conducting
an online survey, the team solicited input from the
community at multiple half- and full-day public events
and open houses.
PORT OF OAKLAND TRAFFIC STUDIES
OAKLAND, CA
Kittelson has completed a number of projects under
subcontract to the Port of Oakland, including: traffic
calming measures on Middle Harbor Road to help deter
illegal street racing; analysis of a new transload facility for containerizing cold products for shipment overseas
and vice-versa; performing a drayage truck parking
survey for the entire West Oakland neighborhood; and
analyzing changes in truck access to various terminals
within the Port of Oakland.
1267
PAGE 7
Kittelson & Associates | Statement of Qualifications | March 27, 2026
DAMIAN STEFANAKIS
PROJECT MANAGER
Damian Stefanakis has more than 32
years of experience in transportation
planning and travel demand forecast
modeling. He specializes in delivering
small- and large-scale projects through the CEQA and
NEPA environmental process, including general plans,
specific plans, transit-oriented studies, and freeway
corridor studies. He also specializes in the development and application of travel demand models for highway
and transit projects using many types of software,
including EMME, TRANPLAN, UTPS, MINUTP, and
CUBE/TP+/Voyager. Damian has experience with a
number of regional MPO and countywide models in
California, Houston, Cleveland, and Florida. He also
provides on-call support and model training to clients
in the use of EMME and CUBE/TP+/VOYAGER.
Damian is experienced in developing goals and policies
for General Plans and other planning documents,
conducting VMT analysis per SB 743, and using this
experience to establish forward-thinking approaches to
complex transportation issues.
» Dublin Transportation Engineering On‑Call SB 743
Implementation
» Dublin 580/Fallon PacVest LTA
» Dublin Boulevard Extension EIR
» Livermore Transportation On-Call
» Livermore I-580 Vasco Road PAED
» San Leandro General Plan Update and EIR
» Hayward Transportation On-Call
» Hayward Downtown Specific Plan EIR
» Livermore Traffic Impact Fee
» Livermore General Plan Update
MINGMIN LIU, RSP1
DEPUTY PROJECT MANAGER
Mingmin is a Senior Engineering
Associate with experience supporting
cities on traffic operations, traffic
impact studies, and transportation
analyses for development review and planning projects.
She holds a master’s degree in civil engineering with
a concentration in transportation and brings a strong
data‑driven approach to technical analysis, including
the use of probe and emerging data sources. Mingmin
has supported CEQA transportation studies, simulation
modeling, and operational analyses for public agencies
throughout California. As Deputy Project Manager, she
will support day‑to‑day coordination, technical quality, and timely delivery of task order assignments for the
City of Dublin.
» Dublin Transportation Engineering On‑Call SB 743
Implementation
» Dublin 580/Fallon PacVest LTA
» Concord Transportation Engineering On-Call
» Livermore I-580 Vasco Interchange PAED
» Livermore I-580 First Str IC Traffic Ops
» Livermore First Street PSR Analysis
» Piedmont Transportation Engineering On-Call
CITY OF DUBLIN
Project Manager
Damian Stefanakis
Travel Demand Modeling
Michael Aronson, PE
Bicycle/Pedestrian Planning
Amanda Leahy, AICP
Complete Streets/
Multimodal Planning
Laurence Lewis, AICP, LEED AP
Traffic Operations
Mingmin Liu, RSP1
Transportation Safety
Mike Alston, TE, RSP1
TEAM ORGANIZATIONAL
CHART
Principal-in-Charge
Laurence Lewis, AICP, LEED AP
Deputy Project Manager
Mingmin Liu, RSP1
KEY STAFF QUALIFICATIONS AND
EXPERIENCE
The following are brief descriptions of the experience and qualifications of the Kittelson team. Full resumes are included in the Appendix.
1268
PAGE 8
Kittelson & Associates | Statement of Qualifications | March 27, 2026
LAURENCE LEWIS, AICP,
LEED AP
PRINCIPAL-IN-CHARGE; TASK
LEAD, COMPLETE STREETS/
MULTIMODAL PLANNING
Laurence Lewis is a senior principal
transportation engineer and planner whose 26-year
career has focused on the integration of land use
and transportation. His project experience includes
multimodal corridor studies, Complete Streets planning, local government mobility plans, transit-oriented
development (TOD) studies, and transportation
analyses. He has worked on a wide variety of transit
planning, traffic engineering, land use policy, and urban design projects throughout many parts of the United
States. Laurence brings a unique blend of experience
in the integration of transportation with issues such
as urban design, land use, and environmental
sustainability, and is skilled in stakeholder collaboration and public engagement.
» Dublin Transportation Engineering On‑Call SB 743
Implementation
» Oakland DOT Transportation Planning and
Engineering On-Call
» Concord Transportation Engineering On-Call
MICHAEL ARONSON, PE
TASK LEAD, TRAVEL DEMAND
MODELING
Michael Aronson is a Senior
Principal Engineer with more than
40 years of experience supporting
cities with travel demand modeling, VMT analysis, and
transportation planning for General Plans, specific
plans, and development projects. He has led the
development, calibration, and application of regional
and local travel demand models to support SB 743–
compliant VMT analysis, land use planning, and CEQA
documentation. Michael has provided on‑call travel
forecasting and modeling services for public agencies,
translating complex model outputs into clear, defensible findings that support policy decisions, development
review, and infrastructure planning.
» Dublin Transportation Engineering On‑Call SB 743
Implementation
» Livermore Transportation On-Call
» Oakland General Plan Update
» KCAG Model On-Call Multi-Year
AMANDA LEAHY, AICP
TASK LEAD, BICYCLE/
PEDESTRIAN PLANNING
Amanda Leahy brings 17 years
of experience in bicycle and
pedestrian planning and design,
complete streets policy and implementation, and
multimodal traffic operations and safety analysis. She
has worked on many complex projects, from planning
through to implementation, that have required objective and transparent technical analysis, multi-agency
coordination, and environmental clearance. Amanda
is committed to creating a safe and comfortable
public realm for users of all ages and abilities. She is passionate about strengthening connections between
people and places through sound planning and analysis;
creative, context-sensitive design and engineering; and effective stakeholder and community engagement.
» Dublin Bicycle and Pedestrian Master Plan Update
» Hayward Bicycle and Pedestrian Master Plan
» SFMTA Transportation Planning On-Call Services—
Valencia Street Bikeway Implementation Plan, 8th/
Townsend Design Improvements, Townsend Street
Corridor Bicycle Enhancements
MIKE ALSTON, TE, RSP1
TASK LEAD, TRANSPORTATION
SAFETY
Mike Alston has nine years of project
experience in transportation safety
analysis, transportation planning,
and traffic engineering. His experience includes
crash data analysis, GIS mapping and analysis, and
intersection operations analysis. In addition to traditional roadway operations, Mike specializes in multimodal
transportation planning. He enjoys working closely
with cities and regions to create safer and more
comprehensive environments for all transportation
modes. As a frequent bike camper and commuter, he
understands the need to safely accommodate active
transportation within and between city street networks. » Dublin Bicycle and Pedestrian Master Plan
» Dublin Transportation Engineering On‑Call
» Antioch L Street Design Support
» SFMTA Ocean Avenue Safety Project, San Francisco
» SFMTA Duboce Triangle Slow Streets
1269
PAGE 9
Kittelson & Associates | Statement of Qualifications | March 27, 2026
QUALITY AND
COMMUNICATION
Kittelson approaches every on‑call assignment with a
strong commitment to professionalism, accountability,
and timely communication. We prioritize clear,
responsive coordination with City staff, typically
acknowledging communications within a couple
of business days and ensuring continuity through
designated backup contacts when needed. Our team
provides timely, substantive responses or clearly
defined response timelines so the City always knows
what to expect.
For each task order, we establish clear scopes,
schedules, and milestones during scoping and actively
manage progress throughout delivery. Potential
schedule conflicts or risks are identified early and
communicated proactively - often several days in
advance - allowing us to work collaboratively with the
City to resolve issues before they affect delivery.
Our deliverables are prepared to be complete,
technically sound, and consistent with City guidelines
and applicable state and federal standards. We provide
regular progress updates that clearly communicate
schedule status, budget status, upcoming milestones,
and any emerging risks.
Budgets are monitored continuously using firmwide
project controls, with early and transparent
communication as tasks approach key spending
thresholds along with recommended adjustments to
support informed decision‑making and avoid surprises.
CONFLICT OF
INTEREST
Kittelson & Associates, Inc., agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a public body within Alameda County
or member or delegate to the Congress of the United
States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any
direct or material benefit arising therefrom.
REFERENCES
Kittelson strives to provide the highest-quality work
products for our clients. We strive to
(1) use the most innovative techniques possible to
address complex problems, (2) identify the best
analytical tools to address project-specific issues, and (3) openly and collaboratively coordinate efforts with our clients.
The following is contact information for recent clients who can speak to the quality of our work and our ability to manage projects effectively and efficiently.
CITY OF CONCORD
Aaron Elias, Transportation Program Manager II,
925-671-3276, [email protected]
Kittelson’s on-call transportation engineering contract with the City of Concord includes the following projects:
Bel Air Shopping Center; 4390 Clayton Road, The
Veranda Shopping Center; Concord Community
Reuse Project Specific Plan EIR; Lockehouse Retail
Development; and Concord Ramp Origin-Destination
Study.
CITY OF LIVERMORE
Joanna Liu, Senior Transportation Engineer,
925-960-8093, [email protected]
Kittelson provides on‑call traffic engineering services, supporting staff review of development and capital
projects, preparing PS&E, and completing traffic
studies. Projects include I‑580/Vasco Road interchange
improvements, General Plan 2045, fee updates, Isabel
Avenue/BART area planning, and I‑580/First Street
analysis.
CITY OF HAYWARD
Steven Chang, Transportation Planner,
510-583-4781, [email protected]
Since 2021, Kittelson has supported the City
of Hayward through on‑call transportation and
environmental services, preparing CEQA and local
transportation analyses for diverse development
projects, including VMT evaluations, multimodal
impact assessments, traffic operations, and mitigation
strategies.
1270
PAGE 10
Kittelson & Associates | Statement of Qualifications | March 27, 2026
RATE SCHEDULE
Below is Kittelson’s schedule of hourly rates (as of July 1, 2025) for each position classification for year one of the Dublin On-Call contract.
EXCEPTIONS TO THE AGREEMENT
AND INSURANCE LANGUAGE
Proposer requests the following modification to Section 4.4.4. of the City’s Standard Consulting Agreement.
Professional liability policies are typically structured as “wasting” (or defense within limits) policies because defense costs are an integral part of professional services risk and can be significant even when no negligence is ultimately found. Under this structure, defense costs reduce the available policy limits for settlement or judgment, allowing insurers to provide coverage for complex professional claims in a predictable and economically viable manner. This structure is standard for design professionals and differs from general liability coverage, where defense costs are typically paid outside policy limits.
Section 4. INSURANCE REQUIREMENTS.
4.4.4 Wasting Policies. With the exception of professional liability, Nno policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).
KITTELSON & ASSOCIATES, INC.
BILLING RATE SCHEDULE
Effective July 1, 2025
The current billing rates for Kittelson & Associates, Inc., staff are as follows. These rates will be invoiced for the first year of the contract, then subject to increase annually on July 1.
Staff Billing Rate
Senior Principal Engineer/Planner $340
Principal Engineer/Planner $305
Associate Engineer/Planner $265
Senior Engineer/Planner $230
Engineer/Planner $195
Transportation Analyst $175
Principal Data Scientist/Developer $275
Senior Data Scientist/Developer $255
Data Scientist/Developer $235
Data Analyst/Software Developer $180
Software Technician $125
Associate Technician $205
Senior Technician $185
Technician II $160
Technician I $135
Office Support $115
Service & Other Direct Costs Billing Rate
Mileage Current IRS mileage rate
Travel & Other Direct Costs Actual Costs
Subconsultants Actual Costs
1271
DAMIAN STEFANAKIS
SENIOR PRINCIPAL PLANNER
Damian Stefanakis is a senior principal planner with over 40 years of experience in transportation planning and travel demand forecast modeling. He specializes in the development and application of travel demand models for highway and transit projects using many types of software, including EMME, TRANPLAN, UTPS, MINUTP, and CUBE. He also has experience with the application of regional MPO models in California, Houston, Cleveland, and Florida. Damian has significant experience with the C/CAG Countywide Model for regional transit and highway studies. In addition, Damian has extensive experience in developing goals and policies for General Plans and other planning documents, conducting VMT analysis per SB (Senate Bill) 743, traffic operations analysis, and utilizing his experience to establish implementable and forward-thinking approaches to complex transportation issues.
PROJECT EXPERIENCE
Travel Demand Forecasting. Damian has led and worked on many travel demand modeling studies, including development and adaptation of the MTC Regional Model (MTCFCAST and BAYCAST), Alameda Countywide model, San Mateo C/CAG model, Marin TAM model, City of Livermore model, City of Hayward model, City of Alameda model, KERN COG model, Fresno COG model, Boise model, PSRC model, Orlando FDOT model, Washington DC model, and HGAC Houston model.
Dublin Boulevard Extension Environmental Impact Report (EIR); Dublin/Livermore, CA. Damian was project principal, overseeing the traffic analysis for the design and CEQA phase of this project. Damian coordinated with all stakeholders, including the prime (EIR) consultant cities, county, and Caltrans on the project. Damian was responsible for the traffic analysis, including preparing travel demand model forecasts using the Alameda CTC model and traffic operations analysis of 15 study intersections for 2017, 2025, and 2040 scenarios using Synchro software to assist in assessing the impacts of constructing a 4-lane roadway extension north of I-580 to Dublin Blvd. between Fallon Rd. in Dublin and North Canyons Pkwy. in Livermore. Additionally, Damian supported the design and CEQA teams with the completion of the draft traffic operations report (TOAR) and developed traffic data for green-house gas and air quality emissions analysis.
City of Livermore; I-580 Vasco Interchange Project Approval and Environmental Document; Livermore, CA. Kittelson is supporting the City of Livermore for the project initiation document (PID) and project approval and environmental document (PA&ED) phases of a project to improve the interchange at Vasco Road with I-580 in Livermore. Kittelson is leading the traffic operations analysis on this project that will determine the most appropriate interchange form for the reconfigured intersection, perform and intersection control evaluation to determine ramp intersection control strategies (roundabout, signal, etc.), and determine the number of lanes needed to accommodate the projected demand under existing and future conditions.
EDUCATION
• Graduate Degree Engineering,
University of Witwatersrand,
Johannesburg, South Africa
• BS Civil Engineering, University
of Witwatersrand,
Johannesburg, South Africa
YEARS OF EXPERIENCE
40 AFFILIATIONS
• Institute of Transportation
Engineers
1272
MINGMIN LIU, PE, RSP1
SENIOR ENGINEERING ASSOCIATE
Mingmin Liu holds a master’s degree in civil engineering with a concentration in transportation and research experience on E-scooter trips and probe data analysis. In addition, she brings professional consulting experience on traffic operations and simulation analysis for traffic impact studies and freeways. Mingmin is skilled in making datadriven decisions for transportation challenges.
PROJECT EXPERIENCE
City of Dublin Traffic Studies, Dublin, CA. Mingmin serves as deputy project manager for the City of Dublin’s on‑call transportation planning and engineering contract, supporting development review, Capital Improvement Program projects, and citywide transportation analysis and implementation efforts. Her work includes traffic impact analysis and review, environmental and regulatory support, and policy‑driven transportation planning. Mingmin provides day‑to‑day coordination with City staff, manages technical analyses, and ensures timely, high‑quality deliverables that align with City standards and objectives.
City of Livermore I-580 First Street Interchange Traffic Operations; Livermore, CA. Livermore is preparing technical and environmental studies for the Vasco Road Interchange modification. Concurrently, the Valley Rail Link is preparing their own studies for the rail extension from Stockton to Pleasanton which will require widening the I-580 freeway median and selected bridge replacements. Kittelson prepared a traffic operations and forecasting assessment of the I-580/First Street interchange and bridge on an accelerated schedule to provide the City with key information needed to negotiate with the Valley Rail Link client.
City of Livermore I-580/Vasco Interchange PA/ED; Livermore, CA.
Kittelson is supporting the City of Livermore for the project initiation document and project approval and environmental document phases of a project to improve the interchange at Vasco Road with I-580 in Livermore. Mingmin is leading the traffic operations analysis on this project that will determine the most appropriate interchange form for the reconfigured intersection, perform and intersection control evaluation to determine ramp intersection control strategies (roundabout, signal, etc.), and determine the number of lanes needed to accommodate projected demand under existing and future conditions.
City of Alameda Citywide Roundabout Analysis; Alameda, CA. As part of an on-call contract, Kittelson worked with the City of Alameda on a comprehensive effort related to the potential location, design, and implementation of roundabouts throughout the city. Mingmin served as key staff on a task to provide peer review of a roundabout design on Pacific & Central Avenue/Third.
EDUCATION
• MS, Civil Engineering, Purdue
University
• BS, Mechanical Engineering,
Rose-Hulman Institute of
Technology
YEARS OF EXPERIENCE
8 LICENSES/CERTIFICATIONS
• Professional Engineer: IN
12300062
• Road Safety Professional Level
1 #EH903732
AFFILIATIONS
• Institute of Transportation
Engineers
• Women in Transportation
Seminar
1273
LAURENCE LEWIS, AICP, LEED AP
SENIOR PRINCIPAL PLANNER
Laurence Lewis is a senior principal transportation engineer and planner whose career has focused on the integration of land use and transportation. His project experience includes multimodal corridor studies, Complete Streets planning, local government mobility plans, transit-oriented development (TOD) studies, and transportation analyses. He has worked on a wide variety of transit planning, traffic engineering, land use policy, and urban design projects throughout many parts of the United States. Laurence brings a unique blend of experience in the integration of transportation with issues such as urban design, land use, and environmental sustainability, and is skilled in stakeholder collaboration and public engagement.
PROJECT EXPERIENCE
City of Dublin; Local Road Safety Plan; Dublin, CA. Laurence was the principal for Kittelson’s work with the City of Dublin to develop a Local Road Safety Plan (LRSP) that evaluates roadway safety performance across the city. Kittelson developed a project prioritization matrix so the City can prioritize and advance safety projects for appropriate funding opportunities. At the same time, Kittelson assisted the City’s Public Works Department in identifying partners to champion programmatic safety recommendations. The project addressed challenge areas, such as broadside and pedestrian collisions, intersections, and bicycling.
City of Hayward; Pedestrian and Bicycle Plan Update; Hayward, CA.
Laurence was project principal for Kittelson’s work with the City of Hayward to update its Bicycle Master Plan and develop a new pedestrian master plan. Kittelson evaluated the state of the bicycle and pedestrian network and developed a prioritized recommended network to allow safe and convenient biking and walking. The plan acts as a blueprint for staff to implement projects as part of a coordinated strategy and provides clear, actionable, community-based, and data-driven recommendations for the development of safe and convenient transportation options that serve the needs of city residents and visitors.
SFMTA; On-Call Services; San Francisco, CA. Since 2015, Laurence has served as project principal and/or project manager for more than 20 task orders as part of Kittelson’s on-call contract with San Francisco Municipal Transportation Agency (SFMTA). Task orders have included the following:
Ocean Avenue Multimodal Safety Project, Glen Park Phase 2 Safety Analysis and Preliminary Engineering, AdvanceSF Support, Safe Streets Evaluation Program, Traffic Calming Evaluation, and others.
Alameda CTC; Central Alameda County Comprehensive Multimodal Corridor Plan; Alameda County, CA. Laurence serves as project principal for the development of this plan for Alameda CTC to pursue funding for multimodal improvements under the Solutions for Congested Corridors Program (SCCP). The project includes multimodal transportation analysis addressing traffic, transit, safety, bicycle, pedestrian, and goods movement. Additional analyses focused on equity and sustainability.
EDUCATION
• MS, City and Regional
Planning, University of North
Carolina
• BS, Civil Engineering,
Princeton University
YEARS OF EXPERIENCE
26 LICENSES/CERTIFICATIONS
• Professional Engineer: FL
#61739
• American Institute of Certified
Planners: #17983
• Leadership in Energy and
Environmental Design
Accredited Professional
AFFILIATIONS
• American Planning Association
• Institute of Transportation
Engineers
• Urban Land Institute,
• Panelist: TCRP H-45 Livable
Transit Corridors: Methods,
Metrics and Strategies (2011–
2016)
• City of Orlando Municipal
Planning Board, Member
(2012-2014)
1274
MIKE ARONSON, PE
SENIOR PRINCIPAL ENGINEER
Mike Aronson has over 40 years of experience in all aspects of transportation planning and traffic operations analysis. He has managed transportation studies for general plans, major corridor studies, rail transit extensions, highway projects, and development master plans. Mike has developed and updated travel demand models using all major software programs and has led training programs in travel modeling and planning applications. Mike specializes in producing consistent and defensible results from complex transportation planning processes, and clearly explaining those results in presentations and documentation.
PROJECT EXPERIENCE
Travel Demand Modeling. Over the past 30 years, Mike has developed and adapted numerous travel forecasting computer models for local and regional areas using software packages that include Cube/Voyager, TransCAD, EMME and predecessor software. He has updated models for MPOs in the San Joaquin Valley for over 20 years, including significant contributions in network design and assignment, trip generation and interregional trips for the MIP models. Mike has calibrated regional models for Fresno, Tulare, Kings, Madera, Stanislaus, and San Joaquin Counties and managed on-call modeling services for Kings County Association of Governments.
Alameda CTC; Countywide Travel Model; Alameda County, CA. Mike is the primary consultant for the Alameda County Transportation Commission (Alameda CTC) for the application and support of the Alameda Countywide travel model. He managed the model updates in 2008, 2010 and 2018 and assisted with the 2014 and 2015 validation and documentation. Mike has also provided on-call technical support for Alameda CTC planning activities including Measure BB project evaluation, assessment of toll bridge traffic patterns and SB 743 VMT analysis support. He also conducted the validation of the truck component of the model.
Alameda CTC; East 14th Street/Mission Boulevard and Fremont Boulevard Multimodal Corridor Project; Alameda County, CA. Mike served as project principal and data/forecasting task leader for the Alameda County Transportation Commission’s (Alameda CTC) effort to identify implementable near-, mid-, and long-term improvements to regional mobility along the corridor. The project corridor extended 25 miles from the city of San Leandro to the city of Fremont and connected multiple Priority Development Areas (PDAs) around downtowns and Bay Area Rapid Transit (BART) stations. The project combined analyses of transit, bicycle, pedestrian, and traffic circulation systems with stakeholder engagement in order to develop improvement concepts.
EDUCATION
• MS, Transportation
Engineering, University of
California Berkeley
• BS, Civil Engineering,
Cornell University
YEARS OF EXPERIENCE
42 LICENSES/CERTIFICATIONS
• Professional Engineer: CA
#48759
AFFILIATIONS
• Institute of Transportation
Engineers
1275
AMANDA LEAHY, AICP
ASSOCIATE PLANNER
Amanda Leahy’s areas of expertise include active transportation planning and design, complete streets policy and implementation, and multimodal traffic operations and safety analysis. Amanda has worked on many complex projects, from planning through to implementation, that have required objective and transparent technical analysis, multiagency coordination, and environmental clearance. Amanda is committed to creating a safe and comfortable public realm for people of all ages and abilities. She is passionate about strengthening connections between people and places through sound planning and analysis, creative, context-sensitive design and engineering, and culturally competent community engagement.
PROJECT EXPERIENCE
City of Dublin Bicycle and Pedestrian Master Plan Update; Dublin, CA. Amanda was project manager for Kittelson’s work with the City of Dublin to update its Citywide Bicycle and Pedestrian Master Plan. The plan focused on active transportation connections to transit; employment, retail, and commercial centers; neighboring cities; and regional facilities. The plan included an expansive definition of active transportation and addressed all walk and roll modes, including personal mobility devices. Public outreach efforts included community presentations, in person events, a social media campaign, and an interactive website. The final plan results in programmed priority system improvements consistent with state, regional, and local planning policies.
City of Hayward; Bicycle and Pedestrian Master Plan; Hayward, CA.
Amanda was project manager for Kittelson’s work with the City of Hayward to update its 2007 Bicycle Master Plan and develop a new pedestrian master plan. Kittelson evaluated the state of the bicycle and pedestrian network and developed a prioritization framework and equity index to prioritize investments within historically underserved communities. Kittelson also led public engagement, which included a project website, social media, in-person events, walk audits, stakeholder listening sessions, technical advisory committee meetings, and city council presentations. The plan is acting as a blueprint for staff to implement projects as part of a coordinated strategy, and provides clear, actionable, community-based and data-driven recommendations for the development of safe and convenient transportation options that serve the needs of all residents of and visitors to the city.
City of San Francisco, Planning Department; Pre-Qualification List; San Francisco, CA. Amanda serves as project manager and transportation consultant for the City of San Francisco Planning Department. As part of an on-call contract, Amanda has led transportation impact analysis and supported environmental documentation, such as community plan exemptions and environmental impact reports. Primary tasks under this on-call include: data collection, travel demand forecasts, transit screenline analysis, pedestrian and bicycle access and circulation analyses, emergency vehicle access, and an assessment of parking and loading compliance with planning code.
EDUCATION
• BA, Geography and Urban
Studies, University of
California, Berkeley
YEARS OF EXPERIENCE
16 LICENSES/CERTIFICATIONS
• American Institute of Certified
Planners: #026690
AFFILIATIONS
• American Institute of Certified
Planners
• Association of Pedestrian and
Bicycle Professionals (APBP),
Board President
• Bike East Bay, Board Member
• American Planning Association
• Women in Transportation
Seminar
1276
MIKE ALSTON, TE, RSP1
SENIOR ENGINEER
Mike Alston has experience in transportation planning, traffic engineering, and pedestrian and bicycle safety. His areas of expertise include systemic crash data analysis; GIS mapping and analysis; intersection operations analysis; planning and project prioritization, including social equity analysis; environmental analysis; and safety countermeasure selection and concept design. Mike has conducted technical analysis for local and regional bike and pedestrian plans and developed prioritization methods and preliminary concepts to improve accessibility and safety for people walking or biking. He enjoys working closely with cities and agencies to create safer and more comprehensive environments for all transportation users, especially in the context of project prioritization.
PROJECT EXPERIENCE
City of Dublin; Bicycle and Pedestrian Plan; Dublin, CA. Mike served as deputy project manager for Kittelson’s work with the City of Dublin to update its Bicycle and Pedestrian Master Plan. He led several technical tasks including custom level of traffic stress and latent demand analyses, taking into account the city’s local characteristics. The plan builds upon the 2014 Citywide Bicycle and Pedestrian Master Plan and provide clear, implementable recommendations for infrastructure and noninfrastructure projects to support walking and biking within the city.
City of Alameda; Citywide Support On-Call and Clement
Avenue/Tilden Way Project; Alameda, CA. As part of an on-call transportation engineering contract, Kittelson worked with the City of Alameda on several concurrent efforts. Tasks included: citywide screening analysis to identify candidate roundabout locations; design peer review; conceptual design/high-level design feasibility assessment of likely roundabout locations; identifying resources for considering, designing, and implementing neighborhood traffic circles; traffic operations analysis to support roadway reconfiguration project decisions; and more. As part of the contract, Mike and Kittelson led the Clement/Tilden project; Kittelson developed and evaluated several roundabout concepts based on traffic operations, safety, and engineering feasibility. Kittelson supported the community engagement process led by the City, including online meetings and in-person walk audits with elected officials. Kittelson developed the initial concept and has carried the project through to the construction plans, which includes a roundabout, separated bike/pedestrian path, and a dog park.
City of San Francisco, Planning Department; Consultant
Prequalification; San Francisco, CA. Kittelson is prequalified for general transportation planning and environmental review for new development projects. Throughout this on-call, Mike has contributed to traffic impact studies for public and private developments and has served as task lead for several traffic impact studies, including the 915 Cayuga Avenue Transportation Circulation Study, 65 Ocean Avenue Transportation Circulation Study, 88 Bluxome Street TIS, Balboa Reservoir Transportation Section of EIR, 725 Harrison Street TIS, and Transbay Block 4 Transportation Circulation Study.
EDUCATION
• MS, Civil Engineering
(Transportation), University
of California, Berkeley
• Master of City Planning,
University of California,
Berkeley
• BS, Civil Engineering, North
Carolina State University
YEARS OF EXPERIENCE
8 LICENSES/CERTIFICATIONS
• Traffic Engineer: CA #3030
• Road Safety Professional
Level 1: #140
AFFILIATIONS
• Transportation Research
Board, Committee on
Pedestrian Transportation,
ACH-10, Friend of
Committee
• Association of Pedestrian
and Bicycle Planners Policy
Committee
1277
Agenda Item 5.6
STAFF REPORT
CITY COUNCIL
DATE: June 16, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SUBJECT: Second Amendments to Agreements for Consulting Services and Contractor Services with Willdan Energy Solutions and Tri-Valley Janitorial Services & Supply, Inc.
Prepared by: Brad Olson, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will consider approving amendments to the Consulting Services Agreement with Willdan Energy Solutions Inc. and the Contractor Services Agreement with Tri-Valley Janitorial Services & Supply Inc. The proposed amendments extend the durations and increase the not-to-exceed compensation amounts of the agreements.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Second Amendment to the Consulting Services Agreement Between the City of Dublin and Willdan Energy Solutions Inc. and adopt the Resolution Approving a Second Amendment to the Contractor Services Agreement Between the City of Dublin and Tri-Valley Janitorial Services & Supply Inc.
FINANCIAL IMPACT:
The cost of these services will be charged to the Public Works Department in accordance with the adopted annual operating budget.
DESCRIPTION:
The Public Works Department utilizes consultants and contractors on Capital Improvement Program (CIP) Projects, private development projects, and City operations and maintenance programs. Services provided assist Staff in specific areas of technical, operational, and maintenance services. Consultants and contractors are solicited through open and competitive request for proposals (RFP) or request for qualifications (RFQ) processes.
The proposed amendments affect two existing contracts, one for consulting services with 1278
Willdan Energy Solutions and the other for services with Tri-Valley Janitorial Services & Supply.
Willdan Energy Solutions
On May 17, 2022 the City Council approved a Consulting Services Agreement with Willdan Energy Solutions Inc. (Resolution No. 46-22) to assist with the implementation of the Climate Action Plan 2030 and Beyond (CAP 2030) by developing a building electrification plan, developing an electric vehicle infrastructure plan, and assisting with the development of a low carbon concrete code. In June 2025 a first amendment was executed administratively, extending the term of the agreement through June 30, 2026 with no change to the contract total (Attachment 3).
Staff proposes a second amendment to the agreement with Willdan Energy Solutions (Attachment 2) increasing the total compensation by $103,000 and extending the term to June 30, 2027. This amendment will provide continued support for CAP 2030 implementation, finalize the Electric Vehicle Infrastructure Plan, finalize the building electrification plan, and develop a 2025 Green House Gas Inventory as described in Attachment 3.
Tri-Valley Janitorial Services & Supply, Inc.
On April 20, 2021 the City Council approved a Contractor Services Agreement with Tri-Valley Janitorial Services & Supply Inc. (Resolution No. 30-21) for janitorial services at City facilities and at Camp Parks Reserve Forces Training Area (Camp Parks). On June 4, 2024 the City Council approved a first amendment to that agreement (Resolution No. 40-24). The amended agreement (Attachment 6) expires on June 30, 2026. Staff proposes a second amendment to the agreement with Tri-Valley Janitorial (Attachment 5), extending the term by two years through June 30, 2028 and including revisions to the scope of service and compensation schedule.
The City of Dublin provides janitorial management services at Camp Parks through an Intergovernmental Support Agreement (IGSA) approved by Council on December 3, 2019 (Resolution No. 129-19). In accordance with the IGSA, the City is reimbursed for all expenditures related to janitorial services and supplies provided at Camp Parks and receives an administrative fee to cover the cost of managing the contract. Since all Camp Parks services are funded in full through the IGSA agreement, the proposed second amendment removes the not-to-exceed (NTE) limit for services performed at Camp Parks. This allows City staff to work directly with Camp Parks to authorize requested Janitorial services and manage the associated expenditure and revenue budgets administratively.
The proposed second amendment replaces the existing NTE of $4,302,219.83 (for City and Camp Parks services combined) with a new compensation amount of $6,322,430.68. This total includes a not-to-exceed amount of $3,659,142.03 for City services, and an anticipated amount of $2,663,288.65 for Camp Parks services. The table below provides the existing totals for City facilities and Camp Parks, as well as the proposed totals for FY 2026-27 and 2027-28:
1279
Location
FY 2021-22
through
FY2025-26 FY 2026-27 FY 2027-28 Total
City Facilities $2,483,475.12 $579,161.04 $596,535.87 $3,659,142.03 Camp Parks $1,818,744.71 $416,016.72 $428,497.22 $2,663,288.65 Total $4,302,219.83 $995,177.76 $1,025,033.09 $6,322,430.68 STRATEGIC PLAN INITIATIVE:
The second amendment to the Willdan Energy Solutions Inc. agreement aligns with Strategy 5C in the 2024-2026 Strategic Plan:
Strategic Plan 2024-2026
Strategy 5: Long-Term Infrastructure and Sustainability Investments Objective C: Continue to make progress on the Climate Action Plan and sustainable operations.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving a Second Amendment to the Consulting Services Agreement Between the City of Dublin and Willdan Energy Solutions Inc. 2) Exhibit A to the Resolution – Second Amendment to the Consulting Services Agreement Between the City of Dublin and Willdan Energy Solutions Inc. 3) Consulting Services Agreement with Willdan Energy Solutions Inc. and First Amendment to the Consulting Services Agreement with Willdan Energy Solutions Inc. 4) Resolution Approving a Second Amendment to the Contractor Services Agreement Between the City of Dublin and Tri-Valley Janitorial Services & Supply Inc. 5) Exhibit A to the Resolution – Second Amendment to the Contractor Services Agreement with Tri-Valley Janitorial Service & Supply Inc.
6) Contractor Services Agreement with Tri-Valley Janitorial Service & Supply Inc. and First Amendment to the Contractor Services Agreement with Tri-Valley Janitorial Service & Supply Inc.
1280
Attachment 1
Reso. No. XX-26, Item X.X, Adopted XX/XX/2026 Page 1 of 2 RESOLUTION NO. XX – 26
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND WILLDAN ENERGY SOLUTIONS INC.
WHEREAS, the City of Dublin has been a leader in the fight against climate change, having adopted its first Climate Action Plan in 2010 with an update in 2013, with the goal to reduce greenhouse gas (GHG) emissions to 1990 levels by 2020; and
WHEREAS, on September 15, 2020 the City Council adopted the City of Dublin Climate Action Plan 2030 and Beyond (CAP 2030) which includes goals to reduce GHG emissions by 40% below 1990 levels by 2030 and to put the City on a path to reach carbon neutrality by 2045; and WHEREAS, CAP 2030 includes 22 measures under five strategy areas including renewable and carbon-free electricity, building efficiency and electrification, sustainable mobility and land use, materials and waste management, and municipal leadership; and WHEREAS, in order to achieve the goals in CAP 2030 the City must implement all 22 measures included in CAP 2030; and
WHEREAS, on May 17, 2022 the City Council passed Resolution No. 46-22, approving the Consulting Services Agreement between the City of Dublin and Willdan Energy Solutions for Building Electrification, EV Charger, and Low Carbon Concrete Code Assistance; and WHEREAS, on June 12, 2025 the Agreement was amended to extend the term through June 30, 2026; and
WHEREAS, the City and the Consultant now wish to amend the Agreement to extend the term through June 30, 2027 and increase the not-to-exceed amount to $523,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does herby approve the second amendment to the agreement with Willdan Energy Solutions Inc. attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the second amendment to the agreement, and make any necessary, non-substantive changes to carry out the intent of this Resolution.
{Signatures on the following page}
1281
Reso. No. XX-26, Item X.X, Adopted XX/XX/2026 Page 2 of 2 PASSED, APPROVED, AND ADOPTED BY the City Council of the City of Dublin, on this 16th day of June, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
1282
SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
WILLDAN ENERGY SOLUTIONS, INC.
WHEREAS, on May 18, 2022, the City of Dublin (hereinafter referred to as "CITY") and Willdan Energy Solutions (hereinafter referred to as "CONSULTANT") entered into a Consulting Services Agreement for Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Code Assistance Services (hereinafter referred to as the “AGREEMENT”); and WHEREAS, on June 12, 2025, the AGREEMENT was amended to extend the term through June 30, 2026; and
WHEREAS, the CITY and CONSULTANT now wish to amend the AGREEMENT to extend the term through June 30, 2027, modifying section 1.1, section 2, and exhibits A and B of the Agreement; and
NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows:
1) The end of the term, set forth in section 1.1 of the AGREEMENT, shall be extended until June 30, 2027.
2) The total compensation, set forth in section 2 of the AGREEMENT, shall be increased to $523,000, adding $103,000 to the not-to-exceed (NTE) compensation. 3) Revised Exhibit A (Scope of Services) of the AGREEMENT is amended per the attached. 4) Revised Exhibit B (Compensation Schedule & Reimbursable Expenses) of the AGREEMENT is amended per the attached.
5) Except to the extent inconsistent with this Second Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 6) All requisite insurance policies to be maintained by the CONSULTANT pursuant to the AGREEMENT, as may have been amended from time to time, shall include coverage for the amended term, as described above.
7) The individuals executing this Second Amendment and the instruments referenced in it on behalf of CONSULTANT each represent and warrant that they have the legal power, right and actual authority to bind CONSULTANT to the terms and conditions of this Second Amendment.
SIGNATURES ON THE FOLLOWING PAGE
Attachment 2
Exhibit A to the Resolution
1283
IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be executed as of the date of the City Manager’s signature below.
CITY OF DUBLIN WILLDAN ENERGY SOLUTIONS, INC.
By: _____________________________ By: _____________________________ Colleen Tribby, City Manager Sharath Acharya, P.E., CEM, Vice President of Engineering
Dated:
ATTEST:
By: _____________________________
Marsha Moore, City Clerk
APPROVED AS TO FORM:
By: _____________________________
City Attorney
1284
EXHIBIT A
SCOPE OF SERVICES
Revised Scope of Services from the Second Amendment to the Willdan Energy Solutions Agreement for Building Electrification, EV Charger, and Low Carbon Concrete Code Assistance Continued Tasks
Project Management
The Willdan Team will continue biweekly check in meetings with City staff to kick off and review progress on specific tasks. Project meeting frequency may vary depending on project needs.
Deliverables
x Meeting agendas and meeting minutes for all check in meetings (Word/PDF) Task 4. Additional Support for Measure SM-2, Develop an Electric Vehicle Infrastructure Plan x Make modifications to the Plan, as needed, based on City Council feedback (including two review cycles). Revisions are expected to be minor in nature, and do not include significant recalculations, major rewriting of report sections, or creation of new report sections. o Deliverables: Revised updated Plan and final Plan (Word/PDF) Task 6. Additional Support for Measure EE-4, Develop an Existing Building Electrification Plan x City Council presentation and/or attendance (one meeting) x Make modifications to the Plan, as needed, based on City Council feedback (including two review cycles). Revisions are expected to be minor in nature, and do not include significant recalculations, major rewriting of report sections, or creation of new report sections. o Deliverables: Revised updated Plan and final Plan (Word/PDF) Task 9. Miscellaneous CAP Implementation
This is intended for CAP implementation activities that may arise from on-going or new efforts that would benefit from additional resources.
New Tasks
Task 10. 2025 GHG Inventory Update
Subtask 1. Project Kickoff and Data Request
Rincon will facilitate an inventory kickoff meeting with Dublin staff to discuss project goals and objectives. The kickoff meeting will provide an opportunity to refine the scope of work and proposed timeline and identify informational needs. To streamline the data collection process, Rincon will provide a comprehensive data request broken into sections to provide a clear understanding of the parties responsible for collecting specific data pieces to be included in the community emission inventories. 1285
Rincon will complete the inventories using consistent methodologies to those prepared previously for CAP 2030 and the 2022 inventory update.
Subtask 2. Prepare 2025 Community GHG Inventory
Using the communitywide activity data to be provided to Rincon by the City, Rincon will prepare a Dublin 2025 community GHG inventory. The completed GHG inventory workbook customized for Dublin for the City’s 2022 communitywide GHG inventory will be utilized to develop the 2025 GHG inventory.
The Dublin GHG inventory workbook has been customized for the City based on protocols, data activity types/inputs, emissions factors, and emissions calculations. Using this workbook will streamline development of the inventory and ensure that the Community GHG Inventory is directly comparable to the City’s previous inventories.
Emission factors will be updated for all sectors based on methodologies used in past inventories and best practices. Updated versions of EPA fuel emission factor will be sourced for transportation emissions calculations and current utility (PG&E/AVA) emission factors will be updated for electricity and water. Wastewater emission factors will be sourced from the International Council for Local Environmental Initiatives’ (ICLEI). Waste emission factors will be based on the most recent waste characterization study provided by the waste hauler, StopWaste, or CalRecycle. Vehicle miles travelled (VMT) data will be sourced from the Metropolitan Transportation Commission (MTC) and the CARB Emission FACtor (EMFAC 2021) model. GHG emissions from off-road vehicles and equipment will be sourced from CARB’s OFFROAD2021 model.
Transparency and consistency are of the utmost importance to Rincon when completing GHG inventories. Therefore, Rincon has developed clear and easy to follow calculation tools and reports that allow inventories to be replicated in the future by referencing all data, assumptions, and methodologies. All calculations will be completed using the easy to read and transparent inventory tool Rincon developed for Dublin’s 2022 GHG inventory. Rincon will provide a completed copy of our inventory tool which will contain all activity data, emissions factors, emissions data, and references for methodologies as well as easy to read summary tabs.
Following approval from the City, Rincon will provide the unlocked inventory with relevant tables and charts of the community GHG inventory findings. In addition, Rincon will provide a table visually comparing historical GHG inventory results.
Subtask 3. Prepare a 2025 Municipal GHG Inventory
An updated municipal GHG inventory for 2025 will be prepared as part of this scope of work. Rincon has historical municipal inventories for the City from 2005, 2010, and 2015; however, the methodologies used in those may differ from current methodologies. Where appliable, Rincon will make comparisons to historical inventories. During the project kick-off, Rincon will provide a comprehensive data request broken into sections to provide a clear understanding of the parties responsible for collecting specific data to be included in the municipal GHG emissions inventory update. Rincon will QA/QC all data and 1286
review any discrepancies or methodological changes required with City staff before generating the GHG inventory.
The updated municipal inventory will be developed following the calculation and reporting standards outlined in the ICLEI Local Government Operation (LGO) Protocol, which aligns with the Global Protocol for Community-Scale GHG Emissions Inventories (GPC) local government operations protocol. Under the LGO Protocol, GHG Emissions from Dublin’s municipal operations will be classified into four main sectors:
x Buildings and other facilities (e.g., stationary combustion) x City vehicle and equipment fleet (e.g., mobile combustion) x Wastewater facilities (e.g., wastewater treatment and discharge) x Indirect emissions (e.g., employee commuting, landfilled solid waste generation) Emission factors will also be updated for all sectors based on best practices including the most updated versions of EPA fuel emission factors and updated emission factors for electricity, water and wastewater emission factors from ICLEI. Waste emission factors will be based on the most recent waste characterization study provided by the waste hauler, StopWaste, and/or CalRecycle. All calculations will be completed using the easy to read and transparent inventory tool. The tool will also provide outputs that will align with the Statewide Energy Efficiency Collaborative (SEEC) ClearPath program. After review and approval from the City, Rincon will upload activity data and emissions factors using SEEC ClearPath.
Subtask 4. City Council presentation and/or attendance (one meeting) Upon completion of the GHG inventories Rincon will prepare up to two PowerPoint presentations, one for each inventory, to present to City Council. The presentation will summarize the major GHG emission sources in the City and municipal operations. The presentations will highlight progress from previous inventories towards CAP goals, where applicable. The presentation will highlight how inventory data is incorporated into the tools created during the 2022 Inventory and available for staff and public use. It is assumed that the presentations are given virtually.
Assumptions
x City will provide and/or make connections to data providers to obtain the information needed to calculate the GHG inventories. Rincon will follow up with data providers as needed. x Rincon will collect any data which is publicly available (emission factors). x Rincon will provide a memorandum outlining data used to calculate the community inventory and a brief summary of the results.
x The City will provide up to two rounds of consolidated comments on draft deliverables. x Inventory will take approximately 4 months to complete after task kickoff.
Deliverables
x Kickoff Meeting Agenda and Minutes for the kick-off meeting (MS Word) 1287
x Refined Schedule following the kick-off meeting (MS Excel) x Community and Municipal Data Request following kick-off meeting (MS Word) x Draft 2025 Community GHG inventory tool (MS Excel)
x Tables visually comparing historic inventories
x Draft 2025 Municipal GHG inventory tool (MS Excel)
x Two virtual meetings per GHG inventory, (excluding the kick-off meeting) with the City team (MS Teams platform)
x One virtual presentation for each GHG Inventory (MS PowerPoint) Contract Metrics
x QA/QC is mandatory before release of deliverables. Examples of rigorous QA/QC include, but are not limited to, the following:
o No to minimal (less than 3 per document) calculation/rounding errors o Text and table/figures alignment
o Proper grammar, formatting, and punctuation
x Responses to comments on draft documents must be clearly incorporated into revised documents.
x GHG emissions inventories must be transparent, replicable and updateable by the City for future updates.
1288
EXHIBIT B
COMPENSATION SCHEDULE & REIMBURSABLE EXPSNESES
Revised Compensation Schedule & Reimbursable Expenses from the Second Amendment to the Willdan Energy Solutions Agreement for Building Electrification, EV Charger, and Low Carbon Concrete Code Assistance.
Fee Schedule and Compensation Willdan will provide the scope of work described in Exhibit A for a total not to exceed (NTE) cost of $103,000, increasing the previous contract NTE from $420,000 to $523,000. Costs for the additional task and the new hourly rates are summarized in Table 1 and Table 2.
Direct costs, including travel, outreach materials, or data purchases will be billed at cost without markup.
Table 1. Proposed Additional Task Project Budget
Proposed Additional Task Project Budget
Task Task Budget
2025 GHG Inventory Update $49,000
SM-2 EV Infrastructure Plan Ongoing Support $9,000
EE-4 Building Electrification Plan Ongoing
Support $15,000
As Needed CAP Support $20,000
Project Management $10,000
Total Labor $103,000
Direct Costs $0
Total Not to Exceed Fee $103,000
Table 2. Hourly Rates as of July 1, 2026
Compensation Rate Schedule - Maximum Rates, June 1,
2026
Labor Classification Hourly Rate
Willdan
Director $246
Senior Project Manager $203
Project Manager I $173
Senior Engineer IV $217
Senior Engineer II $203
Associate Engineer I $189
Assistant Engineer IV $176
Assistant Engineer III $171
1289
Technical Aide I $83
Rincon
Principal $350
Senior Supervisor I $311
Senior Professional II $291
Senior Professional I $271
Professional IV $240
Professional III $224
Professional II $198
Professional I $176
Clerical $123
E3
Senior Partner $575
Senior Director $465
Director $410
Senior Consultant $335
Consultant $275
Associate $240
1290
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
WILLDAN ENERGY SOLUTIONS, INC.
FOR
BUILDING ELECTRIFICATION, ELECTRIC VEHICLE CHARGER, AND LOW CARBON CONCRETE
CODE ASSISTANCE
THIS AGREEMENT for consulting services is made by and between the City of Dublin (" City") and Willdan Energy Solutions, Inc. (" Consultant") ( together sometimes referred to as the " Parties") as of May 18, 2022 ( the " Effective Date").
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1. 1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2025 the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City' s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City' s right to terminate the Agreement as provided for in Section 8.
1. 2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.
1. 3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1. 4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1. 2 above and to satisfy Consultant's obligations hereunder.
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 1 of 15 and Low Carbon Building Code Assistance
Attachment 3
1291
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $ 420, 000 notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant' s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/ or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2. 1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2, 000 hours in a fiscal year unless approved, in writing, by the City Manager or his/ her designee. Invoices shall contain the following information:
Serial identifications of progress bills; i. e., Progress Bill No. 1 for the first invoice, etc.; The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
A copy of the applicable time entries or time sheets shall be submitted showing the following:
o Daily logs of total hours worked by each individual performing work under this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour o
If this Agreement covers multiple projects, all hours must also be logged by project assignment
o A brief description of the work, and each reimbursable expense The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 2 of 15 and Low Carbon Building Code Assistance
1292
The Consultant' s signature;
Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12- month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.
2. 2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
2. 3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.
2. 4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2. 5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B.
2. 6 Reimbursable Expenses. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
2. 7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2. 8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date.
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 3 of 15 and Low Carbon Building Code Assistance
1293
2. 9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant' s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long- distance telephone or other communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant' s bid or proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.
4. 1 Workers' Compensation.
4. 1. 1 General Requirements. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer' s Liability Insurance shall be provided with limits of not less than $ 1, 000,000 per accident. In the alternative, Consultant may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator.
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 4 of 15 and Low Carbon Building Code Assistance
1294
The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors.
4. 1. 2 Submittal Requirements. To comply with Subsection 4. 1, Consultant shall submit the following:
Certificate of Liability Insurance in the amounts specified in the section; and
Waiver of Subrogation Endorsement as required by the section.
4. 2 Commercial General and Automobile Liability Insurance.
4. 2. 1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $ 1, 000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $ 1, 000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non - owned automobiles.
4. 2. 2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 ( most recent edition) covering comprehensive General Liability on an occurrence" basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 ( any auto). No endorsement shall be attached limiting the coverage.
4. 2. 3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
The Insurance shall cover on an occurrence or an accident basis, and not on a claims -made basis.
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 5 of 15 and Low Carbon Building Code Assistance
1295
City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant.
Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss.
Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation.
For any claims related to this Agreement or the work hereunder, the Consultant' s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant' s insurance and shall not contribute with it.
4. 2. 4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; C. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section.
4. 3 Professional Liability Insurance.
4. 3. 1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $2, 000,000 covering the licensed professionals' errors and omissions. Any deductible or self -insured retention shall not exceed $ 150, 000 per claim.
4. 3. 2 Claims -Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims -made form:
The retroactive date of the policy must be shown and must be before the date of the Agreement.
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 6 of 15 and Low Carbon Building Code Assistance
1296
Insurance must be maintained and evidence of insurance must be provided for at least 3 years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
C. If coverage is canceled or not renewed and it is not replaced with another claims -made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 3 years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement.
4. 3. 3 Submittal Requirements. To comply with Subsection 4. 3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section.
4. 4 All Policies Requirements.
4. 4. 1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.
4. 4. 2 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Consultant by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant' s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.
4. 4. 3 Deductibles and Self -Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.
4. 4.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting" policy limit ( i. e. limit that is eroded by the cost of defense).
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 7 of 15 and Low Carbon Building Code Assistance
1297
4. 4. 5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days' prior written notice has been provided to the City.
4. 4. 6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
4. 5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant' s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/ or Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT' S RESPONSIBILITIES. Refer to the attached Exhibit C, which is incorporated herein and made a part of this Agreement.
Section 6. STATUS OF CONSULTANT.
6. 1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant' s services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1. 3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City' s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 8 of 15 and Low Carbon Building Code Assistance
1298
enroll in the California Public Employees Retirement System ( PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/ or employee contributions for PERS benefits.
6. 2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7. 1 Governing Law. The laws of the State of California shall govern this Agreement.
7. 2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Consultant' s failure to comply with any law( s) or regulation( s) applicable to the performance of the work hereunder shall constitute a breach of contract.
7. 3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7. 4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.
7. 5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person' s race, sex, gender, religion ( including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws ( each a " Protected Characteristic"), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement.
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 9 of 15 and Low Carbon Building Code Assistance
1299
Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8. 1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.
Consultant may cancel this Agreement upon 30 days' written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.
8. 2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1. 1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.
8. 3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8. 4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8. 5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 10 of 15 and Low Carbon Building Code Assistance
1300
8. 6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City' s remedies shall include, but are not limited to, the following:
8. 6. 1 Immediately terminate the Agreement;
8. 6. 2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;
8. 6. 3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or
8. 6. 4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9. 1 Records Created as Part of Consultant' s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.
9. 2 Consultant' s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.
9. 3 Inspection and Audit of Records. Any records or documents that Subsection 9. 2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/ or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546. 7, if the amount of public funds expended under this Agreement exceeds $ 10, 000. 00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 11 of 15 and Low Carbon Building Code Assistance
1301
Section 10. MISCELLANEOUS PROVISIONS.
10. 1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10. 2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California.
10. 3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10. 4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10. 5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10. 6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10. 7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a " conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous 12 months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 12 of 15 and Low Carbon Building Code Assistance
1302
understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.
At City' s sole discretion, Consultant may be required to file with the City a Form 700 to identify and document Consultant' s economic interests, as defined and regulated by the California Fair Political Practices Commission. If Consultant is required to file a Form 700, Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and directions on how to prepare it.
10. 8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10. 9 Contract Administration. This Agreement shall be administered by the City Manager Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10. 10 Notices. Any written notice to Consultant shall be sent to:
Willdan Energy Solutions, Inc.
Attn: Micah Chen, General Counsel
2401 East Katella Avenue, Suite 300
Anaheim, CA 92806- 5909
Any written notice to City shall be sent to:
City of Dublin
Attn: Shannan Young, Environmental & Sustainability Manager 100 Civic Plaza
Dublin, CA 94568
10. 11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, and C represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.
Exhibit A Scope of Services
Exhibit B Compensation Schedule & Reimbursable Expenses Exhibit C Indemnification
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 13 of 15 and Low Carbon Building Code Assistance
1303
10. 12 Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts delivered and/ or signatures executed by City -approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance with applicable federal and California law. Either Party may revoke its agreement to use electronic signatures at any time by giving notice to the other Party.
10. 13 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($ 1, 000, 000. 00) or more, by Consultant' s signature below Consultant certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of Consultant are not identified on a list created pursuant to subdivision ( b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision ( a) of Section 2202. 5, or as a person described in subdivision ( b) of Section 2202. 5 of the California Public Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 14 of 15 and Low Carbon Building Code Assistance
1304
The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.
CITY OF DUBLIN
Docu:
Lin a mi h, i y Manager
Attest:
FDocuSigned
by:
Xq,A. W- rt
Mars a oore, City Clerk
Approved as to Form:
DocuSign eid by:
v
i y4Aorney8453..
3070368. 1
WILLDAN ENERGY SOLUTIONS, INC.
ra
DocuSigned by:
t465dAb Tony`
d' ni94ice President of Engineering Consulting
Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 15 of 15 and Low Carbon Building Code Assistance
1305
I*: cu :111r_1
SCOPE OF SERVICES
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, and Low Carbon Building Code Assistance Exhibit A — Page 1 of 1 1306
ti - . eon •; - !^ b `, x" T
ice'
J ,., `
f ?•
Proposal
Building Electrification, Electric Vehicle
Charger, and Low Carbon Concrete
Building Code Assistance
April 4, 2022
WWILLDAN
1307
Wt"WILLDAN
March 30, 2022
Mr. Jordan Foss
Management Analyst II
100 Civic Plaza
Dublin, CA 94568
Re: Request for Proposals ( RFP) for Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance
Dear Mr. Foss:
Willdan Energy Solutions ( Willdan) is pleased to submit the enclosed proposal in response to the above referenced RFP from the City of Dublin ( City). Willdan, along with our subconsultants Rincon Consultants, Inc. ( Rincon) and AIM Consulting, Inc. ( AIM), are overwhelmingly qualified to cost- effectively provide all of the services specified in the RFP as a result of our extensive history supporting building and transportation electrification and greenhouse gas ( GHG) reduction efforts at the City and throughout California. We offer a unique combination of capabilities, directly relevant experience, and innovative approaches, including:
Direct experience with design and implementation ofthe City' s Climate Action Plan (CAP). Our approach will be informed by Rincon' s past work developing the City' s CAP, as well as Willdan' s current work implementing energy projects in support of the CAP' s goals.
Building Electrification. We are an industry leader in addressing the challenges of the electrification of both new and existing facilities and have developed analyses of electrification economics and load impacts for cities and California utilities, as well as directly supporting facility electrification efforts in the Bay Area through our Local Government/ K- 12 ( GK12) Energy Efficiency Program in PG& E territory and the County of San Mateo' s Regionally Integrated Climate Action Planning Suite ( RICAPS).
Transportation Electrification. Our Team' s experience includes developing regional electric vehicle ( EV) implementation plans for public agencies and forecasting EV load impacts for Bay Area utilities.
GHG Emissions Analysis. Rincon developed the original GHG emissions analysis for the City' s CAP and will build on this critical experience with the support of Willdan' s energy engineering expertise.
Deep experience with municipal codes and ordinances. Willdan and Rincon are both deeply experienced with municipal building code development, review and compliance, and have developed reach codes and building electrification codes for other cities in the region, including Livermore.
Local Outreach. Certified Disadvantaged Business Enterprise ( DBE) AIM has over 17 years' experience providing community engagement for municipal plans and projects in the Bay Area.
All the members of the Willdan Team have an extensive history of successfully working together, and our proposed approach is grounded in real -world lessons learned from our previous work experience. This will enable us to leverage resources across tasks to reduce overall costs and deliver more efficient services. Our Team sincerely appreciates this opportunity to continue to be of service to the City of Dublin. 6x.—
Tony Scla ni
Vice President of Engineering
WILLDAN ENERGY SOLUTIONS
Ph: 619- 902- 0510
E- mail: tsclafani@willdan. com
Engineering and Planning I Energy Efficiency and Sustainability I Financial and Economic Consulting I National Preparedness and Interoperability 44 Montgomery, Suite 1500, San Francisco, CA 94104 1308
TABLE OF CONTENTS
Qualifications.............................................................................................................................. 2 References.................................................................................................................................. 4 Staffing........................................................................................................................................ 5 Approach.................................................................................................................................... 8 ProjectSchedule....................................................................................................................... 19 Budget...................................................................................................................................... 19 ConsultingAgreement............................................................................................................... 20 APPENDICES.............................................................................................................................. 21 AppendixA— Resumes.............................................................................................................. 21 City Dublin
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1309
Qualifications
Willdan
Willdan is a leading nationwide provider of professional consulting and technical services, with a core focus on assisting municipalities with reaching their highperformance goals, particularly in California. Since the company' s founding in 1964, Willdan' s municipal
support services have grown to encompass facility and
transportation electrification programs, CAP
implementation, GHG emissions and grid capacity
analyses, building ordinance and code development,
and stakeholder engagement. We have provided energy
efficiency, sustainability, and facility -improvement plans and services to public agencies and has served more
than 370,000 customers with 320,000 projects that
have prevented 5. 6M metric tons of GHG emissions,
saved 7, 000 GWh and reduced demand on the grid.
432O OOO+
Energy Projects
Delivered
000 GWh SA Million 0
Metric Tons 10
GHG Emissions
Avoided 00
Headquartered in Anaheim, with local offices in San
Francisco, our team of over 400 licensed professional
of ' fications
engineers, planners and project managers have
Building Energy Demand Side Build gy
developed and analyzed 14,000+ projects for Modeling Management Commissioning Auditor Professional Professional Professional
nearly 800 cities and counties nationwide, including
currently delivering $ 21M in energy projects in support of the City of Dublin' s CAP goals. A summary of Willdan' s relevant experience includes:
Serving 424 of the 482 incorporated cities in California over the last 50 years. We staff and administer building departments, serving as Building Officials and plan -reviewers, and writing and administering related codes, ordinances, and policy. Our Building and Safety, Planning, Energy, and Engineering divisions fully understand the responsibilities of local agencies, and the processes that must be followed in service to the public.
An analysis on electrification economics and load impacts on behalf of the City of Denver. As part of that analysis, Willdan identified the consumer economics of electrification across multiple different types of measures for both residential and commercial customers in Denver.
Development of a Cost and Emissions Impacts of Residential Building Electrification in California Study for three of California' s largest electric utilities — Southern California Edison ( SCE), Sacramento Municipal Utility District (SMUD), and the Los Angeles Department of Water and Power ( LADWP) — to explore the consumer costs and emissions reduction potential associated with the electrification of California homes.
Development of an EV Implementation Plan for the Southern California Association of Governments SCAG) that includes conducting local outreach to stakeholders, siting EV charging stations ( EVCS), identifying local barriers to EV adoption and opportunities to overcome them, connecting SCAG members to funding resources, and analyzing local permitting requirements.
City Dublin 2
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1310
Development of Electric Vehicle and Charging Infrastructure Analysis for a confidential Northern California utility client. Forecast scenarios ranged from 2. 8 million battery electric vehicles ( BEV) and 215k plug-in hybrid electric vehicles (PHEV) to 7. 4 million BEV and 1. 8 million PHEV. Project also included the prediction offleet -based electrification forecasts. Future revisions ofthe tool that emerged from this project will include the ability to analyze even more scenarios, as well updating the propensity of adoption of EV fleets, individual adoption, and charger locations from new data.
To ensure the City' s needs are fully met, Willdan has teamed with frequent partners Rincon and AIM. All three firms have a long history of working together to support municipal clients in California. Willdan is currently working with Rincon to support the County of San Mateo' s RICAPS, with a particular focus on facility and transportation electrification strategies, including the delivery of innovative electric heat pump hot water heating measures as part of Willdan' s third -party GK12 Energy Efficiency program in PG& E territory. We have partnered with AIM for nearly 15 years on a variety of project types ranging from smaller community -based planning studies to major projects with complex stakeholder coordination needs and valuations exceeding 80 million. AIM works closely with our team designing required outreach, project or program websites, follow up communications, and programmatic environmental implementation, as required for delivery of planning measures.
Rincon Consultants, Inc.
Rincon is a multi -disciplinary environmental science, planning, and engineering consulting firm that provides professional services to both government and industry. Their skilled professionals have many years of experience in climate action and adaptation planning; GHG emissions inventorying and analysis, life cycle assessment, building electrification strategies and reach codes, California Environmental Quality Act ( CEQA) compliance and streamlining, energy conservation, green building, and public engagement related to these services. Rincon has extensive experience in climate action planning as well as implementation and monitoring.
They have assisted numerous counties and cities throughout the state with climate action, adaptation, and implementation projects and have built cutting -edge tools to help jurisdictions track their CAP progress over time ( CAPDash). Rincon has a wealth of experience in the Tri-Valley including developing CAPS for the cities of Dublin, Livermore, San Ramon, and Pleasanton. Rincon also brings significant experience in both new and existing building electrification including the completion of the Berkeley Existing Building Electrification Strategy and the development of new building electrification ordinances for the cities of Pleasanton, Livermore, and Sacramento. Rincon also has demonstrated success with the Team, working with Willdan on the San Mateo RICAPS and recently completing CAPS for the Cities of Sacramento and Chico with the support of AIM, one of their preferred engagement partners.
AIM Consulting, Inc.
AIM was established in 2005 and provides public participation and strategic communication services for infrastructure and land use projects in rural, suburban, and urban communities throughout Northern California. Their team of facilitation and communication professionals develops and implements public participation programs that bring diverse stakeholders together and creates a space for constructive dialogue that respects all individuals and leverages the positive work of the engaged community.
For many of their projects the team successfully facilitates community engagement processes from early planning through design and construction. They specialize in large projects with complex regulatory and design considerations. They help affected community members understand these complex processes to ensure City Dublin 3
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1311
meaningful engagement and successful outcomes for all parties. Their communication strategies include both earned and paid media, online and social media, presentations, and grassroots awareness campaigns. They establish strong partnerships with public agencies, private businesses, community -based organizations, and advocacy groups. They research and adopt, when appropriate, industry best practices of public participation and communication technologies and have instilled a consistent quality assurance process.
AIM Consulting is an S- Corporation that is certified as a Small Business Enterprise by the State of California, Department of General Services (Supplier No. 44639) and as a Disadvantaged Business Enterprise by the State of California, Department of Transportation ( UCP Firm No. 35954).
References
Southern Electric Vehicle Charging Station Study Alison Linder, PhD California Developed EV Infrastructure Plans for 18 cities in the SCAG Senior Regional Association of
region, including Los Angeles, Anaheim, and Long Beach Planner Governments
SCAG) Created a GIS suitability analysis tool to target sites for EVCS 213 ) 236- 1934 Conducted 200 site evaluations, 100 of which included a lnder@scag. ca. gov
Key Personnel: conceptual layout and estimated installation costs for EVCS 900 Wilshire Blvd., Taylor Briglio Held 22 listening sessions with participating cities to Ste. 1700, Los Jeff Lau understand barriers to streamline EV permitting Angeles, CA 90017 Participated in 15 community events throughout the region to Contract increase awareness and benefits of EV ownership and get Start/ End Dates: feedback on where the community would like EVCS installed November 2020 — Developed 18 policy memos, one for each city, to help them October 2022 comply with AB1236 and overcome EV barriers anticipated) Created education guides for Cities, property owners, and the general population summarizing benefits of transitioning to electric vehicles and installing charging stations
County of Santa Soquel Drive Buffered Bike Lane and Congestion Mitigation Cruz Project
Key Personnel: AIM is providing public outreach and communication Katie DeMaio consultant services for the County' s project to enhance safety for bicyclists and pedestrians and improve travel time on Soquel Avenue/ Drive.
Contract AIM has been engaging the community by developing a Start/ End Dates: project website, informational materials and flyers, and by 2021 - present organizing two community specific public workshops to learn more about the project and upcoming construction schedules Two meetings took place this past January with over 110 community members in attendance.
Tim Nguyen,
Assistant Civil
Engineer
831) 454- 2371
Tim. NRuvenCDsanta
cruzcounty. us
City Dublin 4
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1312
City of Livermore Climate Action Plan Update, Climate Vulnerability Assessment, and Initial Study -Negative Declaration
Key Personnel: Climate Action Plan Update that includes an inventory update, Ryan Gardner forecast of future emissions to 2045, and a vulnerability assessment
Contract Identify a suite of GHG reduction and adaptation strategies Start/ End Dates: that fit the City' s unique blend of technological advancement January 2020- Lawrence Livermore and Sandia National Laboratories) and Present agricultural roots
Developing New Construction Electrification Ordinance which includes a cost effectiveness study and outreach
Implementing CAPDash, a cloud -based monitoring tool for the City to tack their implementation progress over time as well as complete GHG inventories quickly and easily
Staffing
Tricia Pontau,
Planner
925- 960- 4400
pepontau@cityofliv
ermore. net
1052 S. Livermore
Avenue
Livermore,
California 94550
Willdan has assembled a team of highly qualified experts, engineers, project managers, and outreach personnel that will be fully committed and available to deliver all of the proposed tasks in a timely, cost- effective manner.
The Personnel Table below provides details on the roles, experience, and availability of each of the Team' s designated Key Personnel. These Key Personnel will also be supported where necessary by the deep bench of resources of each firm. Full resumes for all assigned Key personnel are provided in Appendix A.
Personnel Table
A Jonathan Mitchell, PE Team Lead and 24 years' experience leading complex 75% Principal - in- Primary Point engineering projects and programs in the Charge/ Project of Contact public sector including municipal building Manager
MS, Civil Engineering
Currently Enrolled,
University of the
Pacific Stockton, CA
code development and compliance,
transportation engineering, and climate
action planning.
Past projects include code assessment
services for the California State University
CSU) system, supporting transportation
electrification projects for the Cities of Elk
Grove, Folsom, and Roseville, and
supporting CAP development for multiple
California cities and counties.
City Dublin 5
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1313
Brian Moss Task Lead for 21 years' experience as a project manager Municipal Code Measure MM- and code development specialist for public Development 2 and Measure agencies, including drafting state and local Specialist ML- 4 ordinances.
BS, Environmental Past projects include developing the City of Studies, California Davis' municipal code addressing the Short - State University, Lived Climate Pollution Reduction Act and Hayward, CA serving for over 20 years as the Director of Environmental Health for a local
jurisdiction.
Michael Sontag Task Lead for 10+ years' experience developing energy Senior Managing Measure EE- 4 projects and tools in support of building Consultant electrification programs and goals. Leads
MS, Civil and the calculation of grid -based emissions to Environmental determine benefits resulting from the
Engineering widespread electrification of building loads Atmosphere and over time.
Energy), Stanford Past projects include leading the
University, CA development of a Strategic Energy Plan for the East Bay Regional Park District and
developing an SCE -funded GHG reduction
pilot program for the UC and California
State University systems, among others.
Snuller Price Building 25+ years' experience helping state and Building Electrification Electrification federal government agencies, utilities, and Specialist Code technology companies recognize and
MS, Engineering Development support a clean energy transition.
Economic Systems, Support Past clients include the CPUC, CEC, US EPA, Stanford University, SCE, NYSERDA, Consolidated Edison
CA Company of New York, National Grid, and
many others.
65%
75%
50%
11 City Dublin 6Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance 1314
Senior Engineer Electrification
MS, Electrical Engineering
Engineering
Illinois Institute of
Technology,
Chicago, IL
Transportation
Electrification Project
Manager
MS, Environmental
Science and
Management,
University of
California Santa
Barbara
Jeffrey Lau, PE, TE
Senior Design
Engineer
BS, Civil Engineering,
California Polytechnic
State University,
Pomona
Support
Dr
Measure W- 1
and Measure
SM- 2
Transportation
Electrification
Engineering
Support
5+ years' experience in the development
and deployment of electrification
strategies, demand response programs and
projects, and distributed energy resources
including PV, BES systems, and fully
integrated microgrids.
Past and current projects include
supporting the development and
implementation of electrification projects
in PG& E service territory as part of
Willdan' s third -party Local Government
and K- 12 Schools Energy Efficiency
Program, including innovative heat pump
hot water heater solutions, as well as
developing and implementing GHG
reduction and decarbonization plans for
the University of Hawaii at Manoa, Culver
City, and others.
5 years' experience developing clean
energy programs, sustainability plans, and
other GHG reduction strategies for public
sector clients. Project lead for EV
infrastructure and transportation
electrification efforts throughout California.
Current and past projects include the SCAG
EV Implementation, TCAG EV
Implementation, Culver City Fleet
Electrification, and the City of Roseville ZEB
Business Plans, among others.
15 years' experience providing
transportation design for Willdan' s traffic
engineering group. His skill set includes
engineering design, field investigations,
traffic design, project management and
ADA compliance.
Past projects include developing EV
charging station and parking lot designs for
the Cities of Ridgecrest, Inglewood,
Roseville, Santa Monica and Rialto.
75%
50%
11 City Dublin
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance 1315
Ryan Gardner, LEED Task Lead for 9 years' experience developing new and 75% AP, ENV SP Measure EE- 1 existing building electrification strategies, Climate Action and GHG CAPS, and GHG emissions analyses.
Program Manager Emissions Past projects include leading the MESM, Energy and Analysis development of CAPS for the Cities of Climate, Bren School Dublin, Livermore, Chico and Sacramento, of Environmental as well as existing building electrification Science and strategies for the Cities of Berkeley and
Management, Sacramento, and serving as Project
University of Manager for the County of San Mateo
California, Santa RICAPS.
Barbara
Katie DeMaio
uuvw
Outreach Lead 10 years' experience managing community 75% Project Manager and Task Lead engagement and awareness services, Bachelor ofArts, for Measure including the development and James Madison CF- 1 coordination of outreach materials and University events, online strategies, and social media
Harrisonburg, VA content.
Past projects include supporting public
outreach activities for the County of Santa
Cruz and the Cities of Modesto and Rocklin.
Approach
Overall Project Management
The Willdan Team will be led by Principal -in -Charge and Project Manager Jonathan Mitchell. Mr. Mitchell will serve as the primary point of contact for the City and will maintain oversight of the Willdan Team' s individual task leads, coordinating staff assignments, handling communications and reviewing all deliverables.
The Willdan Team will draw on our unique experience and prior relevant work, enabling the City to capitalize on the best available information and resources including recently developed municipal codes, EV infrastructure load studies, and municipal electrification and GHG emissions analyses. We will also leverage staff across multiple tasks, ensuring that our cost- effectiveness to the City is maximized.
Comprehensive GHG Emissions Analysis
Previously, Rincon completed significant revisions and consistency updates to the City' s GHG inventories for 2010 and 2015 in addition to generating a GHG forecast as part of the City' s CAP. The Willdan Team will build off those historic inventories and incorporate updated emission factors and models including the most recent versions of OFFROAD and EMFAC. Using this experience, the Willdan Team will complete the following scope or work as part of the project. This task will be led by Climate Action Planning Specialist Ryan Gardner.
City Dublin 8
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1316
Within two weeks of receiving authorization to proceed, Mr. Gardner will organize an in -person project kickoff meeting with the primary project team members. This meeting will serve as a forum to review and confirm the project objectives, scope of services, schedule, and invoice and project reporting needs. Willdan Team members and City Staff will identify key existing documents, data, calculations, and platforms essential to the development of the GHG inventory. Once the key background information, documents, and data are identified, the Willdan Team will provide the City with a data collection guidance memorandum. At this time, the Willdan Team and the City will also establish the current data year for which the inventory would be prepared for, which is assumed to be 2021, depending on available data. Mr. Gardner will prepare a meeting agenda and minutes summarizing the results of the meeting.
Data Collection
In our experience, the data collection process can take the greatest amount of time because data comes from multiple sources such as the various utility providers and City departments. Therefore, to streamline the data collection process and reduce any delays, the Willdan Team will rely on Rincon' s already established custom tools, including detailed data request documents, and tracking mechanisms. The City' s specific data request will be developed and refined after the kick- off meeting once the Willdan Team has confirmed the preferred approach and necessary data required. The data request will include a summary of the data set that is needed and specific points of contact to retrieve the data. It is anticipated that the primary community inventory data sources would include PG& E and East Bay Community Energy ( EBCE) for electricity and natural gas usage and water consumption data from the Dublin San Ramon Services District. Waste data would be retrieved by the Willdan Team from CalRecycle. Additionally, the online data portal for the Metropolitan Transportation Commission ( MTC) will be used for on -road transportation -related community vehicle miles traveled (VMT).
CARB models including OFFROAD and EMFAC will also be utilized in accordance with historic Dublin inventories and statewide best practices.
Data Evaluation Memorandum
Upon the completion of the data collection process, the Willdan Team will prepare a Data Evaluation Memorandum that will provide an overview of the data that was provided by the City and reviewed by the Willdan Team, including an explanation of the sources where the data was acquired and what it includes. As part of our analysis, we will review the data for completeness and accuracy through an internally vetted quality assurance/ quality control ( QA/ QC) process and present it in a concise manner to provide transparency and a replicable pathway for future emissions reporting. This is a critical step that provides confidence in the data and methodology used to track the City' s progress in implementing the CAP and defensibility with the CAP' s CEQA streamlining provisions.
Emission Calculations and Inventory Memorandum
Consistent with the U. S. Community Protocol, the community -wide GHG emissions inventory will account for GHG emissions resulting from residential and non- residential energy usage; VMT; off -road equipment; water usage; community -generated wastewater; and community -generated solid waste. The Willdan Team will summarize the methodologies, emission factors, and relevant sources for the GHG inventory in a technical memorandum. The Willdan Team will also provide an Excel workbook with all relevant calculations. As an optional task the Willdan Team can create a CAPDash tool for the City which would include all current and historical GHG inventories as well as every CAP measure and current progress.
City Dublin 9
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1317
CAPDash- GHG Inventory and Reporting Tool
The Willdan Team proposes to further enhance the City' s capability in monitoring GHG emissions over time and minimize City staff resources needed for monitoring and reporting using Rincon' s CAPDash software.
CAPDash is a user- friendly cloud -based Monitoring and Reporting Tool. Leveraging extensive climate action plan development and implementation experience, Rincon has created a proprietary GHG Inventory and CAP implementation tool. This innovative tool allows jurisdictions to update GHG emission inventories and track implementation of GHG reduction strategies in real time through an easy -to -use dashboard interface.
Customized data visualizations can be created and shared immediately, providing staff and stakeholders instant updates to the implementation status of GHG reduction measures. CAPDash enables jurisdictions to manage their own data, meaning they will not have to incur extra costs and rely on a consultant or experts to update their GHG inventories and track the success of their CAP implementation programs. As modern trends in data sharing continue to push for increased transparency, CAPDash provides a platform for jurisdictions to ensure their staff and the public have access to the most up-to- date status of their sustainability initiatives.
The Willdan Team will provide the CAPDash software and will work with the City to customize the tool for City' s needs and the specific data inputs. The tool can track regular GHG emissions levels and evaluate how GHG emissions change
over time by looking at aggregate activity data, as available e. g., electricity usage, vehicle miles traveled, etc.) that result in GHG emissions. CAPDash also provides a place to track individual measure progress as well as the estimated GHG reduction associated with each measure. Additionally, the tool will feature a dashboard with graphs and other
visualizations which will automatically be linked to an annual report template which can be easily updated by the City. The Willdan Team will hold one staff training on how to use the monitoring tool to ensure ease of use and effective
monitoring of progress over time.
Measure ML- 4: Total Cost of Ownership and Life -Cycle Analysis of GHG Impacts in Municipal Requests for Proposals
This task will be led by Municipal Code Development Specialist Brian Moss. Life -cycle costing ( LCC) is essential to ensure that sustainable public procurement ( SPP) practices account for more than the upfront purchase price of a good or service, as the purchase price alone does not reflect the financial and non -financial gains that are offered by environmentally and socially preferable assets that accrue during the operations and use phases of the asset life cycle. The Willdan Team' s deliverables for this task will include guiding documents and template RFP LCC language for the City to incorporate into future capital project RFPs. These deliverables will address purchasing costs and all associated costs such as delivery, installation, commissioning and insurance; operating costs, including utility costs such as energy and water use and maintenance costs; end -of -life costs such as removal, recycling or refurbishment and decommissioning; and longevity and warranty time frames of the asset. Furthermore, the guidance documents and template language will outline how proposers should report GHG emissions associated with the project. Based on discussion and feedback from City Staff, we will City Dublin 10
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1318
help the City determine which GHG emissions proposers should include ( i. e., Scope 1, Scope 2, and/ or Scope 3 emissions). In order to ensure that respondents adhere to a uniform set of requirements, the Willdan Team will also provide guidance and commonly accepted calculation methodologies for LCC and GHG calculations for the City to include in RFPs.
The Willdan Team will develop draft RFP language and templates and conduct pilot projects to refine the GHG impact language. Furthermore, Willdan will educate staff on the final documents and provide guidance on how to evaluate success, including the reduction of GHG emissions.
By applying LCC and GHG criteria, public purchasers take into account the costs and impacts of resource use, maintenance and disposal which are not reflected in the purchase price. Often this will lead to ' win -win' situations whereby a project that as a lower lifetime cost of ownership also has lower greenhouse gas emissions. Examples of where these synergies may arise include: savings on use of energy, water and fuel; savings on maintenance and replacement; savings on disposal costs. Incorporating Total Cost of Ownership and Life -Cycle Analyses of GHG Impacts into a city adopted RFP template( s), will provide the city with the opportunity to demonstrate that the best value for money across the asset life cycle can only be assured by purchasing green and socially preferable alternatives.
Measure CF- 1: Opt -Up to 100% Renewable and Carbon -Free Electricity This task will be led by Outreach Lead Katie Demaio. The Willdan Team anticipates City Council will adopt a Resolution by April 2022 to request that the EBCE Board consider defaulting non- residential accounts to Renewable 100 electricity. Assistance with outreach to non- residential accounts is desired.
AIM will complete the following tasks:
In coordination with City Staff and EBCE, develop outreach materials for non- residential accounts communication collateral)
Coordinate with City staff, the Chamber of Commerce, EBCE and others to hold informational stakeholder meetings ( community meeting)
3. Assist with direct, one- to- one outreach to individual non- residential account holders ( outreach and notifications)
Measure EE- 1: Achieve All -Electric New Building Construction This task will be led by Climate Action Planning Specialist Ryan Gardner. Mr. Gardner will organize a project kick- off meeting with the primary project team members and City Staff which should include the City Attorney, Building Official, Planning Director and Sustainability Manager. This meeting will serve as a forum to review and confirm the project objectives, scope of services, schedule, and invoice and project reporting needs. The Willdan Team will discuss the current ideas for the ordinance including electric only and electric preferred options as well as potential exemptions with City Staff. Mr. Gardner will prepare a meeting agenda and minutes summarizing the results of the meeting and a schedule highlighting deliverables and key milestones.
Ordinance Options Memo
Based on the information provided in the kick- off, the Willdan Team will provide the City with a memo listing the options for building electrification ordinances. The memo will include the pros and cons of each ordinance type ( reach code vs. Municipal ordinance) as well as examples of other cities like Oakland, San Francisco, San Jose, and projects moving forward concurrently in Livermore and Pleasanton. The purpose of this memo will City Dublin 11
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1319
be to help align city staff and the consultant team on the type or ordinances to be proposed to City Council.
The Willdan Team will include GHG reduction impacts of each ordinance option as well as potential political issues based on our experience in other cities. This task will also include a meeting with the project team to discuss the results and decide on ordinance type to move forward.
Draft Ordinance
The Willdan Team will provide a draft electrification ordinance for Dublin based on direction from the City and the Ordinance Options memo, as well as our experience supporting the other electrification ordinances and our work with Berkeley on their existing building electrification plan. The ordinance will specify which building types are affected as well as any exemptions or infeasibility waivers. In addition, depending on ordinance type selected, the Willdan Team will develop the relevant climactic, geologic, and/ or topographic conditions that make an amendment to Title 24 reasonable and necessary. The Willdan Team assumes one draft ordinance and two rounds of review and edits from City staff/ stakeholders.
Supporting Documentation and State Agency Review
In addition to the ordinance itself the Willdan Team will also provide a cost effectiveness memo, a frequently asked questions memo, a memo discussing the role of the ordinance in meeting the City' s CAP 2030 goals, and a presentation for use with Planning Commission, City Council, and other meetings. The Willdan Team will also develop all the required documentation for filing with the California Energy Commission and Building Standards Commission including letters, an update to the cost effectiveness memo already completed for Dublin by Rincon during CAP development, notice of exemption, and a template letter from chief building official. These items may not be required if the City decides to adopt a municipal code ordinance rather than a reach code. The Willdan Team will also provide supporting information and guidance on staff reports but assume staff will lead the development of these documents.
Most ordinances also include an infeasibility waiver that allows some project types to be excluded from the impacts of the ordinance. The Willdan Team will develop a guidance document for City staff to help identify which projects should be provided with a waiver as well as what documents should be provided by the applicant. This guidance document will clarify the review process and allow for easy implementation by City Staff.
Outreach and Engagement
Outreach and engagement around the requirements of the proposed ordinance and the reasons behind it cost, GHG reductions, health, etc.) will be key in getting the ordinance adopted. The Willdan Team' s outreach and stakeholder focus group meetings will be led by AIM, and the Willdan Team anticipates delivering presentations on the ordinance at City Council and Planning Commission Meetings.
Measure EE- 4: Develop an Existing Building Electrification Plan This task will be led by Building Electrification Specialist Mike Sontag, PE. The Willdan Team has a broad range of experience in retrofit building electrification that ranges from the recently completed Existing Building Electrification Strategy for the City of Berkeley to policy -setting through our work with California energy agencies ( CPUC, CEC, ARB), technical analysis of costs, benefits, and air pollution benefits of electrification in California through studies such as the study " Cost and Emissions Impacts of Residential Building Electrification in California". The latter was recently completed for the largest all -electric utilities in California, and building City Dublin 12
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1320
energy performance with all -electric systems including space and water heating for a broad range of building types.
Our approach will be to define phases in the plan overtime and then work with the City and regional stakeholders to identify actions that can be launched in each. Within the first phase we will identify what is already being done and what can be added immediately to encourage electrification in existing buildings. We recognize that there are already incentives and some marketing and outreach material available through EBCE available to owners of buildings in Dublin. The second phase will identify emerging opportunities that can be added to the existing portfolio to deepen the efforts within existing buildings in alignment with the Dublin CAP. In this second phase, we anticipate exploring new opportunities in the following areas:
Residential Building
Electrification in California
Consumer economicreen , ghouse gases
and grid impacts
Funding and financing. Electrification of existing buildings requires significant investments in buildings and in the electricity distribution grid. There already exists a range of sources of this funding including public programs such as those administered by EBCE and PG& E, and building owners themselves, but the current funding is largely inadequate relative to electrification goals necessary to meet deep reductions in the Dublin CAP or for California to meet its 40% by 2030 goal overall. Recognizing this gap, Southern California Edison with support from Willdan) recently requested from the CPUC approximately $ 700 million to make approximately 10% of its residential building stock electrification ready. We see this application as a potential model for increasing funding and financing if approved that could result in support of projects in the City. The Willdan team is actively tracking and working on these efforts and will have insight into emerging opportunities.
Marketing and awareness. Another
component of the plan must include
raising awareness of the
opportunity for greenhouse gas
emissions through electrification.
Even today, electrifying a home can
reduce the greenhouse gas emission
footprint by 50% without any
change in comfort, more if a
customer elects the higher
renewable content electricity
through EBCE, and even more in the
future as the grid is decarbonized.
Many people want to know what
they can do to reduce emissions,
and in addition to electrifying their
cars electrification of their homes
Figure 3- 1: Annual GHG emissions from a 1990s vintage single family home for Sacramento 6NG leakage L
NG combustion 5---
Refrigerant leakage Ln
E
Electricity ( indirect) 4 -
45% ------ N /
O
3 -
61 % '/------- c /
m
2 / -82% o
1 s=
o
0-
Mixedfuel All -electric Mixed fuel All -electric Mixed fuel All -electric 2020 2030 2050 and
buildings will have asignificant impact. Regional
coordination. Building electrification programs and plans are under development and emerging across the greater Bay Area and northern California, and we expect that the plan for the City would be aligned and also serve as an example for other cities and larger regional entities such as EBCE, PG&E, and BAAQMD. City Dublin 13 Building
Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1321
This project will increase coordination and bring in the awareness of what others are doing. This coordination improves best practice, and also makes participation in building electrification programs much less difficult for developers and building owners and others working across the area.
Municipal Leadership. Finally, we will explore electrification retrofits ofthe existing Dublin municipal buildings and schools. Leading with the City' s own buildings provides an example of what is possible, raises awareness in the community, provides local jobs and grows experience in this type of retrofit. These projects are also costly and complex, so the municipal leadership will necessarily take time to plan and raising the necessary funding will require prioritization within city government.
Measure SM- 1: Adopt an Electric Vehicle Charging Station Ordinance This measure will be led by Transportation Electrification Project Manager Taylor Briglio. Current California Building Code ( CBC) requires new multifamily and commercial properties to include minimum mandatory EVready parking spaces with supporting infrastructure including dedicated branch circuits and raceways. Dublin has adopted CBC' s Tier 2 voluntary requirements which increases the number of parking spaces that must be EV- ready; however, neither CBC nor Dublin requires that new construction projects install EVCS. Current proposals for the 2022 CBC cycle include installing EVCS in 5% of parking spaces and up to 20% EV ready spaces in new non- residential properties. The City' s CAP plan suggests the City draft an updated ordinance that requires all new commercial and multifamily buildings to include 25% of parking spaces as EV Ready, with 3% parking required to have installed operable Level 2 EV charging stations or a comparable level of service provided by DC Fast Charging or other technology as appropriate. The Willdan Team will evaluate previous CAP recommendations, proposed CBC requirements, and other regional reach codes with California' s current EV targets to develop an ordinance for the City of Dublin that will support its climate goals.
Based on a review of resources available from EBCE and BayAreaReachCodes. org, a new ordinance may require new multifamily buildings to include some level of EV- ready spaces in up to 100% of parking stalls.
Other new commercial properties may require up to 50% of parking spaces to include some form of EV infrastructure. Rincon has already supported neighboring cities such as Livermore with the development of their EV reach codes and will leverage this work to the benefit of the City and ensure that the ordinance is consistent with others in the region. Ordinances may allow for a fewer number of DC Fast Chargers ( DCFCs) to satisfy EV ready requirements. Based on input and discussion from Dublin city staff and stakeholders, Willdan will draft an EVCS Ordinance Options Memo for City review.
Ordinance Options Memo
The Willdan Team will provide the City with a memo listing the options for EVCS. The memo will include the pros and cons of each ordinance type (reach code vs. Municipal ordinance) as well as examples of other cities.
The purpose of this memo will be to help align city staff and the consultant team on the type or ordinances to be proposed to City Council. The Willdan Team will include GHG reduction impacts of each ordinance option as well as potential political issues based on our experience in other cities. This task will also include a meeting with the project team to discuss the results and decide on ordinance type to move forward.
Draft Ordinance
Willdan will complete up to two revisions to the ordinance before it is adopted by City Council and will prepare staff reports as necessary. After submittal of the initial draft, all proposed changes will be drafted in Track Change format and shared with assigned City Staff. The Willdan Team and City staff will gain concurrence on changes prior to legal review. The Willdan Team can provide the first round of legal review even though the City Dublin 14
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1322
proposed document will be reviewed by the City Attorney' s Office. Applicable technical and cost effectiveness studies and feedback from the stakeholder outreach used to develop the draft, revised, and final language of the ordinance. Willdan will work with Rincon to update estimated GHG reductions, if needed, of the final adopted ordinance. The Willdan Team will also assist City staff in presenting the final to City Council for adoption.
As part of Willdan' s work with Southern California Association of Governments (SCAG), Willdan has reviewed and provided recommendations to EVCS policies for 18 cities throughout Southern California including Los Angeles, Anaheim, and Long Beach and provided recommendations on how to streamline their EV permitting requirements to comply with AB 1236 ad AB 700 and stretch goals to go above and beyond CBC EVCS requirements. Willdan will bring the knowledge and best practices and lessons learned of working with these cities, all with varying levels of EVCS infrastructure, to the City of Dublin to bring the right recommendations given Dublin' s currently available EVCS infrastructure and aggressive GHG reduction goals.
Measure SM- 2: Develop an Electric Vehicle Infrastructure Plan This measure will be led by Transportation Electrification Project Manager Taylor Briglio. California has ambitious goals to have up to 8 million ZEVs on the road by 2030 and it is expected that at least 1. 2 million accessible EVCS are needed to support them. The Willdan Team will scale down statewide targets of Level 2 and DCFCs to the City level using factors such as population and vehicle ownership rates to help Dublin develop targets for EVCS deployment. The key goals of the infrastructure plan will be to help determine how many and what type of EVCS are needed within the City to be in line with the state' s greater transportation electrification targets. Once these targets are known, Willdan will develop an implementation schedule on how many chargers per year need to be installed to meet 2030 goals. The Willdan Team will develop budgetary estimates on forecasting implementation costs each year through 2030. Since not all EVCS may be publicly owned or on publicly owned sites, costs will be reflective of the greater investment the community will need to make in EVCS. Rincon will review the GHG benefits of the EVCS implementation plan. errmoor. .. ..-.. ... Fullerton _ < • •... !'•
It
e. • j
Legend
i
a.
Site Suitability Scores
122- 127
G• 14en Gror i - 0 116- 121
0 110- 115
w. e. lna..-
i
i . } a, e, rra•• 0 104- 109
98- 103
Sent. Me
r.. ar
T*_
92- 97
v
U 86- 91
80- 85
i 74- 79
68- 73
62. 67
56- 61
Anaheim City Boundary
F\', -,\ - $ W2a. Esa. ICNE Gar, m, USGS. InktnaoG g
Kfagl` Esn- 4, HnIllwilarEl. NGCC. L-- SCAG
EVCS Site Suitability Map for City of Anaheim Once
City- wide targets are established, Willdan
will then help Dublin site potential
EVCS within the City. Willdan will
focus on evaluating characteristics that
pertain to locating EVCS that will support
thegreatest levels of EV adoption to
meet ambitious EV adoption goals while
including a priority for disadvantaged
groups inline with Dublin's equity
goals. Willdan will use avariety of potential
metrics to identify the best locations
for EVCS such as proximity tohigh -
density residential areas, high - density
employment sites, job training/
education facilities, and commercial
areas. The study will incorporate
the locations of existing EV infrastructure
as well as land use in these City
Dublin 15 Building
Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1323
regions to determine optimal placement of new charging stations at appropriate distances from existing infrastructure. To include equity considerations, the siting analysis may include demographic characteristics such as disadvantaged community ( DACs) tracts, median household income, and vehicle ownership. Willdan is currently working with SCAG to identify charging stations to serve hard -to -reach customers including those living in multifamily housing and DACs among 18 cities in the region using this same approach. Willdan has also sited 200 DCFCs for PG& E where we worked collaboratively with other stakeholders to develop a prioritized list of 200 DC fast charging stations throughout PG& E territory, based on where DC fast chargers would spur the greatest EV adoption, minimize installation costs, and maximize the availability of EVCS in DACs.
The Willdan Team will provide guidance on different ownership models for EVCS deployment as different locations and use cases may be better served through different ownership models. Chargers that expect to have a high utilization may be more suited for 3rd party ownership models to reduce risk to the site owner.
Sites that want to offer low or no cost charging as a perk to visitors or for equity considerations may be better suited for a traditional site owned model. Large fleet conversions may benefit from as -a -service models to amortize infrastructure costs over the lifetime of the equipment. The Willdan Team will include guidance on how incentives including low carbon fuel standard credits impact the ownership model decisions. Deploying EVCS throughout a City is a cost -intensive capital improvement process, and leveraging a variety of federal, state, and local funding sources is key for implementation. The Willdan Team will outline various funding sources available for EV charging stations, infrastructure, and vehicles the City or other privately owned sites can apply for to reduce the overall project cost. We will draw on our wealth of experience successfully navigating a variety of local, state, and federal funding sources including CARB, CalTrans, PG& E, the Metropolitan Transportation Commission, and the wide range of funding recently included in the Federal Infrastructure and Jobs Act.
Willdan has already completed EV load studies for PG& E, identifying where the greatest charging loads are expected to occur and what grid upgrades may be required. Willdan will work with PG& E to review results for infrastructure upgrades required that are applicable to the City.
The Willdan Team will work with Dublin to develop full design, plans and specifications for up to three locations as part of this infrastructure plan. Willdan intends for these sites to be at City -owned locations so that the City has control over the implementation and may take the designs out to bid for construction. It is assumed that Willdan will complete design drawings for sites that only include Level 2 charging stations. If Dublin would like to include DCFC in the design, Willdan can complete design drawings for up to 2 sites. The design documents will be prepared at 50%, 90%, and 100% intervals and adhere to Dublin' s design standards.
Willdan will help the City apply for eligible rebates or incentives for the sites we complete design drawings for.
Additional design drawings and rebate support can be included at additional cost. Competitive grant applications are not included in the proposed scope but can be added in at additional cost.
Measure MM- 2 Reduce the Embodied GHG Emissions Associated with Building Materials This measure will be led by Municipal Code Development Specialist Brian Moss. Willdan will bring the knowledge and best practices and lessons learned associated with the reduction of embodied GHG emissions associated with building materials as well as its extensive ordinance and code writing experience to the City.
Embodied carbon consists of all the GHG emissions associated with building construction, including those that arise from extracting, transporting, manufacturing, and installing building materials on site, as well as the operational and end -of -life emissions associated with those materials. " Cradle to gate" ( i. e., a partial product City Dublin 16
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1324
life cycle from resource extraction to the factory gate, before it is transported to the consumer) embodied carbon refers to the emissions associated with only the production of building materials, from raw material extraction to the manufacturing of finished products; it can be thought of as supply -chain carbon, and it accounts for the vast majority of a building' s total embodied carbon.
A great deal of research has been conducted to investigate various strategies to reduce the embodied carbon of buildings. These strategies can be generally divided into five categories: ( 1) use of low -carbon materials; ( 2) material minimization and material reduction strategies; ( 3) material reuse and recycling strategies; (4) local sourcing and transport minimization; and ( 5) construction optimization strategies.
Among the various construction materials, a great deal of attention is being paid to cement and concrete, where considerable effort needs to be made to ( 1) reduce the embodied carbon of cement and concrete through a partial use of waste/ byproduct cementitious materials and ( 2) find alternative low -carbon materials for cement and concrete. An example of alternative materials includes the use of hydraulic cements and geopolymer concrete as replacements for Portland cement. The production of geopolymer concrete alone has been reported to result in up to 80% fewer carbon emissions than Portland cement concrete.
Just as StopWaste and the County of Alameda contributed to the Marin County Low Carbon Concrete Code, it will be critical for the City to coordinate with StopWaste as recommended by the City as well as Alameda County, BAAQMD and others for input into the City' s new ordinance and program.
The Willdan Team will consider all strategies and coordinate with stakeholders to identify the best procedures for the reduction of Embodied GHG Emissions Associated with Building Materials in the new ordinance. The Willdan Team will also determine GHG reductions in the document.
Ordinance Options Memo
The Willdan Team will provide the City with a memo listing the options for embodied carbon reduction ordinance. The memo will include the pros and cons of each ordinance type ( reach code vs. Municipal ordinance) as well as examples of other cities. The purpose of this memo will be to help align city staff and the consultant team on the type or ordinances to be proposed to City Council. The Willdan Team will include GHG reduction impacts of each ordinance option as well as potential political issues based on our experience in other cities. This task will also include a meeting with the project team to discuss the results and decide on ordinance type to move forward.
Draft Ordinance
Willdan will complete up to two revisions to the ordinance before it is adopted by City Council and prepare staff reports as necessary. Applicable technical and cost effectiveness studies and feedback from the stakeholder outreach used to develop the draft, revised, and final language of the ordinance. Willdan will work with Rincon to update estimated GHG reductions, if needed, of the final adopted ordinance. The Willdan Team will assist City staff in presenting the final to City Council for adoption.
Outreach Strategy for All Tasks
Willdan subconsultant AIM, led by Outreach Lead Katie Demaio, will provide an integrated approach to the outreach, stakeholder engagement, social media and communications activities as appropriate for each of the tasks as requested in the RFP. AIM' s ability to leverage resources across multiple tasks will ensure that redundant activities and the associated costs to the City are minimized. AIM will be assisted as necessary by City Dublin 17
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1325
the other Willdan Team members and will work collaboratively with the team' s engineering and technical resources.
Stakeholder Database/ Outreach and Notifications
AIM will develop and maintain a stakeholder database throughout the project' s duration. This database will include stakeholder name, contact information as well as the preferred method of contact and potential key concerns and/ or areas of project interest.
Key Stakeholder Virtual Focus Group Meetings/ Public Meetings ( 2) AIM will coordinate and facilitate up to two Virtual Key Stakeholder Focus Group meetings. Their team of professional facilitators will work with the rest of the Willdan Team and City of Dublin staff to develop meeting agendas and presentation content that are on point and easy to understand, then facilitate discussions in a way that engages all parties and generates thoughtful discussion that leads to agreements and direction that moves the project forward.
The Key Stakeholder Focus Group membership is recommended to include, but is not limited to, City Staff, Chamber of Commerce, EBCE, business and industry groups, community -based organizations, environmental advocates, and local residents as identified by the City of Dublin and the project team. The meetings will be facilitated to discuss project goals, constraints and opportunities, evaluation criteria, and other important project elements. The purpose of the key stakeholder focus group meetings will be to assess project elements with a diverse group of perspectives early in the process to ensure that all diverse aspects are considered, and the draft concepts meet current and future community needs. The purpose of a public meeting would be to bring the community up to date with the project and goals.
Communication Collateral
Brochures, Fact Sheets, Fliers, and/ or door hangings can be issued to educate the stakeholders about the project and educate and get feedback on the proposed plans or ordinance/ code for each task. AIM will develop all materials utilizing a template consistent with the project brand, which can be easily updated, printed and/ or distributed through electronic means, and placed on the project webpage.
Social Media Plan
AIM will work with the City to post project specific alerts and information to existing social media channels City Twitter and Facebook pages). Social media will be utilized to communicate timely information to stakeholders about the proposed plans or ordnance and code for each task, and AIM will partner with key stakeholders to send information through social media channels. A social media plan will be put in place for each task.
City Dublin 18
Building Electrification, Electric Vehicle Charger, and Low Carbon Concrete Building Code Assistance istance 1326
Project Schedule
Aproject schedu| eforthede| iveryoftheproposedscopeofvvnrkisprnvidedbe|ovv.TasksvviUbeperfonmed concurrently whenever possible inorder toensure timely and cost-effective completion of deliverables. CAP Measure Implementation Schedule Task
CAP
Scope
Description 2022
2023 2024 I
MM- 2 Reduce
GHG Emissions Associated with Building
Materials 2
SM- 1 Develop &
Adopt Electric Vehicle Charging Station
Ordinance Achieve
All -Electric New Construction 4
SM- 2 Develop an EV Infrastructure Plan 5
CF- 1 100%
Renewable and Carbon - Free Electricity
for EBCE Non Residential Develop
an Electrification Plan for Existing Total
Cost of Ownership and Life -Cycle 8
N/ A Comprehensive GHG Emissions Analysis L
9 1 N/ A Miscellaneous ( CAP Implementation) Consulting Agreement Willclan
hereby confirms our ability to meet the City's Standard Consulting Agreement andinsurance of Dublin City19 1327
A: H 1kI.
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 1 of 2 and Low Carbon Building Code Assistance Exhibit B — Page 1 of 2 1328
Proposed.•
Task
Not -to -Exceed
NTE) Fee
Conduct Comprehensive GHG Emissions Analysis 35, 000. 00 Measure ML-4: Total Cost of Ownership and Life -Cycle Analysis of GHG Impacts in Municipal Requests for Proposals 25, 000. 00
Measure CF- 1: Opt -Up to 100% Renewable and Carbon - Free Electricity 10,000. 00 Measure EE- 1: Achieve All Electric New Construction 38, 000. 00 Measure EE- 4: Develop an Existing Building Electrification Plan 79, 000. 00 Measure SM- 1: Adopt an Electric Vehicle Charging Station Ordinance 31, 000. 00 Measure SM- 2: Develop an EV Infrastructure Plan 140, 000. 00 Measure MM- 2: Reduce the Embodied GHG Emissions Associated with Building Materials 37, 000. 00
As -needed CAP Implementation 20, 000
Total Labor 415, 000. 00
Direct Costs 5, 000. 00
Total Cost 420, 000. 00
Labor Classification Hourly Rate
Willdan
Senior Partner 510. 00
Senior Director 410. 00
Senior Consultant 295. 00
Consultant 245. 00
Associate 215. 00
Director 219. 00
Deputy Director 214. 00
Senior Engineer 180. 00
Senior Project Manager 180. 00
Project Manager 154. 00
Assistant Engineer IV 157. 00
Assistant Engineer III 152. 00
Assistant Engineer II 144. 00
Assistant Engineer 1 127. 00
n Ri te Schedule
Labor Classification Hourly Rate
Rincon
Principal 1 308. 00
Senior Professional II 269. 50
Professional IV 191. 40
Professional 1 140. 80
Clerical/ Administrative Assistant 1 104. 50
AIM
Outreach Manager 1 135. 30
Graphics Designer 199. 16
Coordinator II 103. 46
Coordinator 1 84. 35
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, Page 2 of 2 and Low Carbon Building Code Assistance Exhibit B — Page 2 of 2 1329
EXHIBIT C
INDEMNIFICATION
Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, elected officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs ( including without limitation, attorney' s fees and costs and fees of litigation) collectively, "Liability") of every nature arising out of or in connection with Consultant' s performance of the services called for or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.
Notwithstanding the forgoing, to the extent this Agreement is a " construction contract" as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
The Consultant' s obligation to defend and indemnify shall not be excused because of the Consultant' s inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first.
Consulting Services Agreement between City of Dublin and May 18, 2022 Willdan Energy Solutions, Inc. for Building Electrification, EV Charger, and Low Carbon Building Code Assistance Exhibit C — Page 1 of 1 1330
1331
1332
Attachment 4
Reso. No. XX-26, Item X.X, Adopted XX/XX/2026 Page 1 of 2 RESOLUTION NO. XX – 26
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A SECOND AMENDMENT TO THE CONTRACTOR SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND TRI-VALLEY JANITORIAL SERVICE & SUPPLY INC.
WHEREAS, the City of Dublin (City) currently contracts maintenance services for City facilities and at Camp Parks Reserve Forces Training Area (Camp Parks); and WHEREAS, on April 20, 2021 the City Council passed Resolution No. 30-21, approving the Contractor Services Agreement between the City of Dublin and Tri-Valley Janitorial Service & Supply Inc. (Contractor) for janitorial services, with a not-to-exceed amount of $2,397,977 over a three-year term; and
WHEREAS, on June 4, 2024 the Agreement was amended, extending the term through June 30, 2026 and increasing the not to exceed compensation amount to $4,302,219.83; and WHEREAS, on December 13, 2019 the City entered into an Intergovernmental Support Agreement (IGSA) to provide installation support at Camp Parks, including janitorial services through agreements; and
WHEREAS, under the terms of the IGSA, all City costs arising from contractual services provided through the IGSA are fully reimbursed by the Federal Government plus a 7% administration fee resulting in a positive net impact on the City’s General Fund; and WHEREAS, the parties desire to permit this agreement to be amended administratively for all expenditures related to services rendered at Camp Parks, and to exclude these from the not-to-exceed compensation limit; and
WHEREAS, the City and Contractor now wish to amend the agreement to extend the term through June 30, 2027 and increase the not-to-exceed amount to $6,322,430.68.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does herby approve the second amendment to the agreement with Tri-Valley Janitorial Service & Supply Inc., attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the second amendment to the agreement, and make any necessary, non-substantive changes to carry out the intent of this Resolution.
{Signatures on the following page}
1333
Reso. No. XX-26, Item X.X, Adopted XX/XX/2026 Page 2 of 2 PASSED, APPROVED, AND ADOPTED BY the City Council of the City of Dublin, on this 16th day of June, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
1334
Attachment 5
Exhibit A to the Resolution
1335
1336
1337
1338
1339
1340
1341
1342
1343
1344
1345
1346
1347
1348
1349
1350
1351
1352
1353
1354
1355
1356
1357
1358
1359
1360
1361
1362
1363
1364
1365
1366
1367
1368
1369
1370
1371
1372
1373
1374
1375
1376
1377
1378
1379
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 1 of 14
CONTRACTOR SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
TRI-VALLEY JANITORIAL SERVICE & SUPPLY, INC.
THIS AGREEMENT for contract services is made by and between the City of Dublin (“ City”) and Tri-Valley Janitorial Service & Supply, Inc. (“Contractor”) ( together sometimes referred to as the Parties”) as of July 1, 2021 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2024, the date of completion specified in Exhibit A, and Contractor shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Contractor to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Contractor and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Contractor for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the Agreement as provided for in Section 8.
1.2 Standard of Performance. Contractor shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Contractor is engaged.
1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Contractor’ s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed TWO MILLION THREE HUNDRED NINETY- SEVEN THOUSAND NINE HUNDRED SEVENTY- SEVEN ($ 2,397,977.00), notwithstanding any contrary indications that may be contained in Contractor’ s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Contractor’ s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the Attachment 6
1380
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 2 of 14 time and in the manner set forth herein. The payments specified below shall be the only payments from City to Contractor for services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate services performed by more than one person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is based upon Contractor’ s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:
The dates of service provided at each facility;
Location of each service;
Daily logs of total hours worked by each individual performing work under this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment
o A brief description of the work
The Contractor’ s signature;
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Contractor.
2.3 Reserved.
2.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Contractor in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Contractor submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
1381
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 3 of 14
2.5 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B.
2.6 Reserved.
2.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Contractor terminates this Agreement pursuant to Section 8, the City shall compensate the Contractor for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Contractor shall maintain adequate logs and timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Contractor is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Public Works Maintenance Superintendent.
2.10 Reserved.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Contractor only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. Contractor shall make a written request to City to use facilities or equipment not otherwise listed herein.
3.1 Safety Requirements. In accordance with generally accepted construction practices and state law, Contractor shall be solely and completely responsible for conditions on the jobsite, including safety of all persons and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours.
Contractor shall take all necessary precautions and provide all necessary safeguards to prevent personal injury and property damage. Contractor shall provide protection for all persons including, but not limited to, its employees and employees of its subcontractors; members of the public; and employees, agents, and representatives of the City and regulatory agencies that may be on or about the work.
The services of the City in conducting review and inspection of Contractor' s performance is not intended to include review of the adequacy of Contractor' s work methods, equipment, bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite.
All work and materials shall be in strict accordance with all applicable state, city, county, and federal rules, regulations and codes, with specific attention to the United States Department of Labor Occupational Health and Safety Administration ( OSHA) requirements. Contractor shall be solely responsible for compliance with all city, county, 1382
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 4 of 14 and state explosive transport, storage, and blasting requirements and for any damages caused by such operations.
Contractor is hereby informed that work on City property could be hazardous. Contractor shall carefully instruct all personnel working on City property that all conditions of the property are potentially hazardous work areas as to potential dangers and shall provide such necessary safety equipment and instructions as are necessary to prevent injury to personnel and damage to property. Special care shall be exercised relative to work underground.
In addition to complying with all other safety regulations, Contractor shall abide by any and all other City requirements contained in any specifications, special conditions or manuals, which shall be made available by City upon request.
Contractor shall provide and maintain all necessary safety equipment such as fences, barriers, signs, lights, walkways, guards, and fire prevention and fire-fighting equipment and shall take such other action as is required to fulfill its obligations under this section. It is the intent of the City to provide a safe working environment under normal conditions.
CONTRACTOR IS ADVISED THAT CITY’S OPERATIONS AND PROPERTY ARE
INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED
SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE TO PATHOGENS.
Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition at all times. If required by the City, toilets shall be furnished by Contractor where needed for use of its employees and their use shall be strictly enforced. Contractor shall not use the City's existing sanitary facilities, unless previously authorized by the City.
Contractor shall keep adequate first aid facilities and supplies available and instruction in first aid for its employees shall be given.
City reserves the right to require that Contractor bring onto the project or engage the services of a licensed safety engineer at any time during the term of this Agreement. If Contractor does not have a licensed safety engineer on staff, then City may require that Contractor engage a subcontractor or subconsultant as the project’s safety engineer.
Contractor shall bear all costs in connection with meeting the requirements of this section.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Contractor' s bid. Contractor shall not allow 1383
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 5 of 14 any subcontractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor( s) and provided evidence to City that such insurance is in effect.
VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for the duration of this Agreement.
4.1 Workers’ Compensation.
4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’ s Liability Insurance for any and all persons employed directly or indirectly by Contractor. The Statutory Workers’ Compensation Insurance and Employer’ s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Contractor may rely on a selfinsurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Public Works Maintenance Superintendent.
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents, and subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall submit the following:
a. Certificate of Workers’ Compensation Insurance in the amounts specified in the section; and
b. Waiver of Subrogation Endorsement as required by the section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $2,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $2,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. 1384
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 6 of 14
4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor.
c. Contractor hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss.
Contractor agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the Contractor’ s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’ s insurance and shall not contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section.
4.3 All Policies Requirements.
4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 1385
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 7 of 14
4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement, Contractor shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Contractor by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Contractor beginning work, it shall not waive the Contractor’ s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.
4.3.3 Deductibles and Self-Insured Retentions. Contractor shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.
4.3.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).
4.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City.
4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor’ s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or Terminate this Agreement.
1386
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 8 of 14 Section 5. INDEMNIFICATION AND CONTRACTOR’ S RESPONSIBILITIES. Contractor shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’ s fees and costs and fees of litigation) ( collectively, Liability”) of every nature arising out of or in connection with Contractor’ s performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.
The Contractor’ s obligation to defend and indemnify shall not be excused because of the Contractor’ s inability to evaluate Liability or because the Contractor evaluates Liability and determines that the Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If the Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Contractor under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the tender of defense, whichever occurs first.
Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Section 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Contractor only insofar as the results of Contractor' s services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor further acknowledges that Contractor performs Services outside the usual course of the City’s business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Contractor performs for the City, and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, 1387
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 9 of 14 benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Contractor represents and warrants to City that Contractor and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Contractor and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the basis of a person’s race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a “Protected Characteristic”), against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement.
Contractor shall include the provisions of this Subsection in any subcontract approved by the Public Works Maintenance Superintendent or this Agreement. 1388
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 10 of 14 Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Contractor.
Contractor may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Contractor shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Public Works Maintenance Superintendent, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a determination of Contractor’ s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Contractor.
Contractor may not assign this Agreement or any interest therein without the prior written approval of the Public Works Maintenance Superintendent. Contractor shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Public Works Maintenance Superintendent.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement.
8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
1389
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 11 of 14
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement;
8.6.3 Retain a different contractor to complete the work described in Exhibit A not finished by Contractor; or
8.6.4 Charge Contractor the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Contractor’ s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Contractor prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Contractor hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Contractor agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties.
9.2 Contractor’ s Books and Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $ 10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which 1390
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 12 of 14 that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Contractor shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.
Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Contractor was an employee, agent, appointee, or official of the City in the previous 12 months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to the Contractor.
Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California.
10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 1391
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 13 of 14
10.8 Contract Administration. This Agreement shall be administered by the City Manager Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.9 Notices. Any written notice to Contractor shall be sent to:
Tri-Valley Janitorial Service and Supply Inc
Amy Giamona
313 Earhart Way
Livermore, CA 94551
Any written notice to City shall be sent to:
City of Dublin
Att:_Dean McDonald, Public Works Maintenance Superintendent 100 Civic Plaza
Dublin, CA 94568
10.10 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, and C represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral.
Exhibit A Scope of Services
Exhibit B Compensation Schedule & Reimbursable Expenses Exhibit C Conflict of Interest Statement
10.11 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($ 1,000,000.00) or more, by Contractor’ s signature below Contractor certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of Contractor are not identified on a list created pursuant to subdivision ( b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision ( a) of Section 2202.5, or as a person described in subdivision ( b) of Section 2202.5 of the California Public Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
1392
1393
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 1 of 27
EXHIBIT A
SCOPE OF SERVICES
SECTION 1 – GENERAL SERVICE PROVISIONS
A. Work Schedule - Janitorial services shall be provided up to seven ( 7) days per week at the time specified for each location. General cleaning shall be performed between the hours of 5:00 PM and 5:00 AM. The available time schedules for individual facilities are set forth in Attachments 1 through 10 of this Exhibit A. The City reserves the right, with one ( 1) week’s advance notice, to change schedules. Contractor shall provide twenty-four (24) hour emergency response, if requested, and shall respond to City within four ( 4) hours of request for emergency services. Contractor shall provide a specific monthly schedule of all monthly, quarterly and semiannual services by building, giving specific dates. The schedule for the first two (2) months shall be provided at least five ( 5) days prior to the first day of the Agreement term as set forth in Section 1.1. The schedule for the third month, and all subsequent months, shall be provided with each monthly invoice, and the invoices will not be paid if not accompanied by a cleaning schedule.
Such monthly, quarterly and annual cleaning services shall be provided on the day stated on the monthly cleaning schedule; and if such work requires more than one (1) day to conclude, Contractor must complete the work on successive days. Contractor may request a change to this cleaning schedule with seven (7) days' advance notice.
B. Holidays - The following twelve (12) days are City holidays on which Contractor may need to provide service. All City facilities are dynamic due to their programmed use; and some locations will require service on holidays, as provided below.
New Year’s Day Veterans Day
Martin Luther King, Jr.’s Birthday Thanksgiving
Presidents Day Day after Thanksgiving
Memorial Day Christmas Eve
Independence Day Christmas Day
Labor Day New Year’s Eve
Buildings that may require service during holidays are listed below. The Public Works Maintenance Superintendent will provide a schedule of which buildings will require holiday service thirty ( 30) days prior to each holiday.
x Public Safety Complex ( Operates 24 hours/7 days per week) x Public Library (Possible holiday services)
x Senior Center (Possible holiday services)
x Shannon Community Center (Possible holiday services)
x Dublin Heritage Center
x Wave Aquatic Center
1394
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 2 of 27 x Dublin Heritage Park and Museum
x Corporation Yard
C. Supplies and Equipment
1. Contractor shall furnish and keep in good working order all necessary tools, equipment and supplies, including, but not limited to, waxes, soaps, cleaners, mops, brooms, buffers, ladders, hoses, vacuum cleaners, etc. The Public Works Maintenance Superintendent, or his/her designee, must approve all supplies and/or equipment prior to their use under this Agreement. Any non-complying equipment or supplies shall be changed out immediately at the request of the Public Works Maintenance Superintendent or his/her designee.
Janitorial closets located in City facilities may be used by Contractor and shall be kept clean and free of debris and odor at all times. All supplies and equipment stored in any City janitorial closet shall be stored in a neat and orderly manner and in such a way as to prevent injury to City staff, the public, or Contractor’ s employees. Contractor’ s on-site supervisor shall maintain an equipment inventory, and a copy shall be given to the Public Works Maintenance Superintendent or designee, upon request. Unless otherwise agreed by the City in writing, cleaning products shall meet the Green Seal-37 Standards. Further information regarding environmental or Green Seal products can be found at http://www.greenseal. org/findaproduct/ index.cfm.
2. Contractor shall provide the following products for use at City locations: toilet paper; paper towels; toilet seat covers; trash can liners; liquid hand soap; and feminine sanitary supplies. City shall also provide at its expense all utilities, including lights, power and water. Contractor shall stock and refill all restroom dispensers, as outlined in the applicable sections of this Exhibit A (Janitorial Cleaning Specifications – Master List, #9 Restrooms, Locker Rooms, Dressing Rooms and Showers).
D. Supervision
1. Contractor shall provide a supervisor or lead custodian who shall be present during all scheduled cleaning hours and special work assignments at a City facility. This individual shall speak, read write, and understand English.
All direction given to Contractor' s supervisor shall be as binding as if given to Contractor.
2. Monthly janitorial supervisor’ s reports shall be prepared and submitted to Public Works Maintenance Superintendent, or his/her designee, noting any building deficiencies needing correction.
3. While performing work under this Agreement, Contractor' s supervisor shall carry a cell phone by which City staff shall be able to communicate with him/her. Other janitorial staff may use City phones designated by the Public Works Maintenance Superintendent, or his/her designee, to respond to work-related issues.
1395
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 3 of 27
4. Contractor shall provide a list of all Contractor’ s staff assigned to each work site. The list shall include name, address, and driver’s license number and the employee’ s work schedule and assignment. At Contractor' s expense all of Contractor' s employees shall have taken and satisfactorily passed background screening for drug and alcohol use.
5. Contractor' s employees, including supervisors and managers, and employees performing regular service, fill-in work for absences, or any subcontract staff, who enter the Public Safety Complex, 6363 Clark Avenue, shall have satisfactorily passed a background investigation through Dublin Police Services. The background check includes Live Scan processing. Contractor shall be responsible for paying the Department of Justice fee for the Live Scan processing ( at this time, approximately $ 100 per person). The City will absorb the staff time cost involved in running the Live Scan equipment. Contractor is responsible for scheduling these background checks prior to any of its employees working in the Public Safety Complex. The background checks must be performed at least two weeks (14 days) prior to the employee entering the facility.
E. Training - Contractor shall provide ongoing documented training programs for all of Contractor’ s staff. Training programs shall include, but not be limited to, quality standards, task definitions, IIPP plans (Injury and Illness Prevention Program), SDS sheets (Safety Data Sheets), Cal- OSHA (California Occupational Health and Safety) regulations and all other applicable safety regulations. Contractor shall provide to the Public Works Maintenance Superintendent, or his/her designee prior to beginning of work, and annually thereafter ( provided to City with the twelfth ( 12th) invoice of each year), a report showing the training provided for the janitorial staff working in City buildings.
F. Employee Conduct - Employees of Contractor, while performing work under this Agreement, SHALL NOT:
1. Be accompanied in their work area by acquaintances, family members, assistants, or any other person unless such person is an on-duty authorized Contractor employee.
2. Remove any City property, or property, equipment, monies, forms or any other items belonging to an employee of the City, from City facilities.
3. Engage in horseplay or loud boisterous behavior.
4. Be under the influence of alcohol or drugs.
5. Gamble.
6. Smoke in any building.
7. Turn on or use any electronic equipment ( computers, typewriters, radios, etc.) other than those supplied by Contractor.
8. Use any City telephones except those designated by the Public Works Maintenance Superintendent, or his/her designee, for the performance of 1396
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 4 of 27 services under this Agreement.
9. Open any desk, file cabinet or storage cabinet.
10. Remove any articles from desks.
11. Consume any food or beverage other than that brought with or purchased by the employee.
12. Consume any food or beverage in any area NOT designated as a break or lunchroom.
G. Employee Removal - Contractor shall remove from service on City premises any employee of Contractor who, in the opinion of the Public Works Maintenance Superintendent, or his/her designee, is not performing the services in a proper manner or who is incompetent, disorderly, abusive, dangerous, insubordinate, disruptive, who does not comply with rules and regulations of the City, or is otherwise objectionable.
Contractor shall in no way interpret such removal to require dismissal of or other disciplinary action against the employee; and such removal shall not be the basis of any claim for compensation or damages against the City or any of its officers, employees or agents as to the performance of the work.
H. Employee Appearance and Identification - Contractor' s personnel shall present a neat appearance and be easily recognized as Contractor employees. Contractor shall provide each employee with an identification badge and uniform. The badge shall include the employee’ s photograph and name, an employee number and Contractor’ s name. The identification badge shall be displayed on the front of the employee’ s uniform at all times. Contractor accepts and understands that any employee who fails to meet this requirement may be asked to leave City property. Should this occur, the City will not compensate the Contractor or Contractor' s employees for lost time. It is expressly understood that Contractor is responsible for ensuring that all of its employees possess and carry valid photo-identification at all times on City property.
Contractor' s employees shall be wearing their uniforms and identification badges prior to entering any City building, and uniforms and badges shall be worn at all times while working in a City facility. The uniform, at a minimum, shall be a uniform shirt to which Contractor’ s business name and/or logo have been affixed.
I. Employee Qualifications - Contractor' s employees shall be at least eighteen ( 18) years of age and thoroughly trained and qualified in the work assigned to them.
Contractor' s employees shall be able to follow directions and shall be physically capable of performing the duties assigned to them, including lifting/moving heavy items, climbing ladders, etc.
All Contractor’ s employees working at any City facility shall be required to submit personal information and copies of driver’s licenses or other valid identification for the purpose of background checks. Such personnel will also be subject to Live Scan Fingerprinting processing at the contractor’ s expense. The City reserves the right to deny access based on information obtained in the background check through Live Scan Fingerprinting.
1397
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 5 of 27 J. Reporting and Inspections
1. Building Control Log: Contractor' s supervisor or lead custodian shall be responsible for maintaining building control logs. Contractor’ s employees shall be responsible for signing in and out daily on the log. Further, Contractor' s employees who provide special cleaning services are also required to sign in and out for services provided. The building control logs shall be the focal point for communication between the Contractor and the City and for sharing workrelated comments and issues.
2. Status Reports: If and when unusual circumstances arise, a report shall be given to the Public Works Maintenance Superintendent, or his/her designee, the day of the occurrence. Examples of unusual circumstances include, but are not limited to, the observance of suspicious persons around a City facility or the discovery of inoperable lighting in a City facility.
3. Regular Inspections: Contractor’ s account manager and supervisor shall meet with Facility Management representatives quarterly to ensure compliance with contract specifications and shall initiate meetings, as needed, to review work sites and resolve problems.
4. Timely Billing: Contractor shall provide special cleaning service invoices within fourteen ( 14) days of the services being provided. City shall be under no obligation to pay any invoice which is submitted to Public Works Maintenance Superintendent more than thirty ( 30) days beyond completion of special cleaning services.
K. Work Performance - Contractor shall adhere to the highest quality standards of the janitorial profession and the City’s cleaning standards as communicated by the Public Works Maintenance Superintendent, or his/her designee, and set forth in this Agreement. Contractor shall immediately verbally notify the Public Works Maintenance Superintendent, or his/her designee, of any occurrence or condition that interferes with its ability to be in full compliance with Agreement requirements and shall confirm such verbal notification in writing within twenty-four (24) hours.
L. Special Assignments - City may request janitorial services for special events not covered in the scope of services under this agreement and outside the normal scheduled cleaning hours as outlined herein. City may request these special services up to, but not later than, forty-eight ( 48) hours prior to the event. If the required services are outside Contractor' s normal cleaning schedule, payment shall be made on the basis of the hourly rate and, if applicable, minimum number of hours as set forth in Exhibit B.
M. Emergency Work - " Emergency work" is defined as any work beyond the general routine janitorial work required by this agreement. Emergency work shall require a shortened Contractor response time of between two (2) and four (4) hours, depending upon the nature of said work. Contractor shall have sufficient labor and call-out 1398
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 6 of 27 procedures to ensure that staffing is available for this type of unplanned requirement.
The City of Dublin will work closely with Contractor to develop a procedure for reacting to emergency situations. Compensation for “Emergency Work” shall be in accordance with the hourly rate for Special Assignments as described above.
N. Storage - Contractor may use City janitorial closets, if available; and if utilized, Contractor shall keep this space in a neat, clean, odor free, and orderly condition. The City will not be responsible in any way for damage to or loss of Contractor’ s stored supplies and/or equipment or for Contractor’ s employees’ personal belongings stored in any City janitorial closets. As noted in Section 3 of the Agreement, if janitorial closets are not available, Contractor shall store its supplies and equipment in its own facility or company vehicles.
O. Security - Contractor shall be required to have available the keys provided by the City at all times while providing service to the City. All doors shall be unlocked and locked in such manner and at such times as required by each building’ s specifications. Contractor shall be responsible for ensuring that all doors are closed and locked during its performance of janitorial duties. Lost keys or security access cards shall be immediately reported to the Public Works Maintenance Superintendent, or his/her designee, and charged to Contractor at the rate of $50.00 per key or security access card. In addition, Contractor shall reimburse City for all costs associated with re-keying any or all locks necessitated by lost keys in his/her control. Contractor' s employees shall NOT set off, or fail to reset, a building alarm, as instructed. Such false alarms or failure to reset an alarm shall cause the City to incur damages, and Contractor shall be charged liquidated damages of One Hundred Fifty Dollars ($ 150) per event. Contractor' s employees shall not operate for personal use any City computers, fax machines, telephones, television sets and/or copiers while performing services under this contract. Contractor shall be financially responsible for any loss, damages, or accrued charges for any unauthorized usage of City equipment.
P. Care of Facilities - Contractor' s employees shall regularly observe the general condition of all building areas and report problem areas to Contractor' s supervisor or lead custodian. Contractor shall be responsible for knowledge of and use of all fire alarms and fire prevention equipment. In case of emergency, Contractor’ s employees shall notify the Emergency Services by dialing 911 and shall then call the Public Works Maintenance Superintendent, or his/her designee, immediately. For non-emergency repairs, Contractor shall report all required non-emergency repairs by contacting the Public Works Maintenance Superintendent, or his/her designee.
Q. Energy Conservation - Unless otherwise specified by Public Works Maintenance Superintendent, lights are to be turned off in facilities when janitorial staff is finished working for the evening.
R. Graffiti - Contractor shall immediately remove all graffiti from all surfaces found inside any of the buildings after consulting with the Public Works Maintenance Superintendent, or his/her designee, for removal methodology. Graffiti noticed on the 1399
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 7 of 27 outside of any building shall be reported to Public Works Maintenance Superintendent, or his/her designee.
SECTION 2 – REQUIRED SERVICES
The services to be provided under this Agreement are listed in this Section 2 of Exhibit A. In some instances, services may differ among the various facilities. The following buildings are included in this agreement:
x Civic Center, 100 Civic Plaza (Includes both City Hall and Cultural Arts Center Wings and portable building in parking lot)
x Library, 200 Civic Plaza
x Senior Center, 7600 Amador Valley Boulevard
x Shannon Community Center, 11600 Shannon Avenue
x Heritage Center (historical schoolhouse and church), 6600 Donlon Way x Heritage Park & Museum, 11285 Dublin Boulevard
x Wave Aquatic Center, 2401 Central Parkway ( year-round) x Corporation Yard, 5709 Scarlett Court
x Public Safety Complex, 6363 Clark Avenue
x Camp Parks (38 buildings)
Following is a master list of services required under this Agreement. Not all services are required at all buildings; a specific breakdown is provided for each facility in Attachments 1 through 1 to this Exhibit A.
1. Flooring
a. Vinyl, linoleum, or concrete floors (sweep) – Sweep with an anti-dust mop. b. Vinyl, linoleum, or concrete floors (damp or wet mop) – Use warm water with good quality cleaner that leaves no visible or sticky cleaner residue, when dry. Remove all scuff and surface marks. Rinse, if necessary, with clear warm water, and clean mop.
Wipe any and all baseboards free of moisture and dirt. Protect all wall surfaces. Buff all tile floors, as required.
c. Vinyl and linoleum ( clean and wax floors – traffic areas) – Dust entire floor and corners with treated mop. Damp mop and remove any spot or stains. Allow flooring to dry completely. Apply wax in traffic areas only, feathering out to corners. Corners shall be waxed only as part of complete stripping process ( see below). d. Vinyl and linoleum (strip) – Strip completely and wax, including corners. e. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (sweep) Sweep surfaces.
f. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (damp mop) – Use a dedicated mop and good-quality cleaner recommended for marble, slate, granite, ceramics and travertine. The floors shall be free of dust, dirt, cleaning material residue, streaks, mop strands, grease, and spills and thoroughly maintained to present an acceptable gloss. Protect all walls from splashing and wipe off any moisture or 1400
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 8 of 27 chemicals from all baseboards. Polish wood molding, if necessary, to prevent moisture damage.
g. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs ( strip, seal) – Apply stripping solution. Machine scrub ( conventional machine) and wet vacuum stripping. This shall be followed by an application of a neutralizer rinse, followed by a damp mopping with clear water. When floor is dry, apply finish or sealer. Protect all wall finishes and wipe down all baseboards to be free of moisture and residue. Polish, as needed.
h. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs (refinishing) – Refinish as follows: Use a conventional ( buffer) machine with a 3M blue cleaning pad and a trigger spray bottle with clean water to buff. Let floor dry. Follow with a dust mopping and then a damp mopping. Let floor dry. Apply two (2) coats of floor finish.
Be sure floor is thoroughly dry between coats. Within twenty-four ( 24) hours of last application of finish, burnish with a high-speed buffing machine ( 1,100 rpm).
2. Hardwood Floors and Carpeting
a. Hardwood floors for gymnasiums, ballrooms or dance floors (dust mopping) – Use a dedicated dust mop on hardwood floors with “Super Hil-Tone Dust” mop treatment, manufactured by Hillard ( or equivalent). The mop shall be treated per manufacturer’ s instructions.
b. Hardwood floor surfaces (wet mopping) – Use a dedicated wet mop with Hillard Super Shine All Cleaner ( or equivalent; specific products required for Senior Center bamboo wood flooring and floor machine at Stager Gym). At the Gym mopping is done with a floor cleaning machine that uses a foam cleaner solution. Remove all scuff and surface marks. Follow directions on label.
NOTE – DO NOT USE the same mop for damp mopping and for applying the finish! c. Carpet and mats ( vacuum traffic areas) – These areas include main entries and all doors, elevator lobbies, elevators, areas where food is available, main corridors in buildings and open landscaped areas. Vacuum traffic areas. Move all chairs, trashcans and other easily removed items, and vacuum underneath. Hand wipe baseboards.
d. Carpet and mats ( vacuum all areas, including edges and corners) – Vacuum with an industrial- powered vacuum cleaner and inspect for spots. Remove spots, following the manufacturer’ s recommendations completely, with an approved industrial- grade spot remover that leaves no visible residue. Report to the Public Works Maintenance Superintendent, or his/her designee, all tears, burns, unraveling or other damage. Move all chairs, trash cans and other easily removed items and vacuum underneath. Hand wipe baseboards. e. Carpet spot cleaning and spot removal – Perform, as necessary. f. Graffiti (remove all marks and writing) – Remove from all interior surfaces ( doors and walls). If unable to remove graffiti, call Public Works at 925-833-6630 and leave a message. Leave caller's name, location of the building, floor and area where the graffiti is located. g. Walls, doors and molding ( spot clean) – On a regular basis, inspect all walls, doors and moldings; and remove any and all fingerprints, smudges, dirt or accumulations from these areas, as required.
1401
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 9 of 27
3. Doors and Entrances
a. Doors and entrances ( clean and polish) – Clean and polish interior and exterior surfaces to a height of 8’, removing any and all fingerprints, smudges, dirt, cobwebs, insects, grease, oils or accumulations from these areas. On a regular basis, inspect all doors and entrances; and clean doors and entrances across the entire width of the entrance front, as required. b. Drinking Fountains – Clean, disinfect and polish.
c. Public Telephones ( clean and disinfect) – Clean and disinfect all public telephones and enclosure walls. Remove all graffiti from phones and surrounding area. If unable to remove graffiti, contact Public Works at 925-833-6630 and give location and phone number.
4. Glass and Windows
a. Glass and windows – On a regular basis, inspect all glass and frames and remove any and all fingerprints, smudges, dirt, cobwebs, insects, grease, oils or accumulations from these areas to a height of 8 feet, as required. When glass is part of an entrance area, clean across the entire width of the entrance front, if required. Clean picture glass and mirrors as needed to remove fingerprints, smudges, and any other dirt or material, to leave a clean appearance.
5. Dusting
a. Dusting – Remove all accumulated dust, dirt, debris and cobwebs from all surfaces, corners, shelving crevices, office desks, bookcases, tables, partition tops, window ledges and baseboards.
Use treated mops and cloths to help prevent the redistribution of same into the air. Desktops shall be dusted only if papers have been removed.
b. Dusting ( high dusting) – Remove all accumulated dust, dirt and debris from the surfaces, corners, crevices, light fixtures, partition tops, window ledges, door frames, jambs, and blinds.
Use treated mops and cloths to help prevent the redistribution of same in the air. Blind slats shall be individually cleaned. Remove cobwebs inside rooms, corners and ceilings. Clean HVAC vents and ceiling tiles.
c. Wastebaskets – Empty wastebaskets and replace liners. Empty recycling containers in individual offices and common areas. Material from recycling containers shall be kept separate from other trash and placed in appropriate bins. Remove all other boxes, cardboard and containers which are designated as “trash” and place in the designated dumpster. Break down all cardboard boxes before discarding in dumpster. Large recycling bins inside facilities ( for example, in the Civic Center mail room and lunchroom) may be emptied by others; contractor should verify with the Facility Manager for each facility where trash and recyclable material is to be taken. d. Wastebasket/ trash containers (wash and disinfect) – Clean and disinfect all wastebaskets and trash containers in all interior and exterior locations. e. Artificial Plants – Clean to remove dust and other debris
6. Elevators
a. Elevator (clean and polish) – Remove all finger and handprints, grease, oils, smudges or marks.
Polish interior walls, ceilings, and doors inside and outside. Vacuum carpet and elevator door tracks. Spot clean carpet or flooring, as necessary, to remove stains and odors.
7. Stairwells, Exterior and Interior
a. Staircases, balustrades and railings ( dust and wipe) – Dust and wipe all staircase areas, including all railings and areas around and underneath stairs. Vacuum carpeted areas, and spot 1402
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 10 of 27 clean carpet.
b. Stairwells – Sweep, damp mop and spot clean.
8. Offices
a. Wooden furniture ( clean and polish) – Clean and polish all wooden furniture with approved polish. Do not disturb any paperwork on desks, tables, and files. b. Formica and metal desks (clean all) – Clean all tables, stands, chairs, filing cabinets, locker tops and fronts. Do not disturb paperwork.
c. Wood fixtures (polish) – Polish all wooden walls, doors, handrails, and all accents. d. White boards and pen rails (clean) – Wash and clean (only if boards are erased). e. Fabric or carpeted wall coverings (dust and/or vacuum, spot clean) – With a soft brush, dust all fabric and/or carpeted walls to maintain a neat and clean appearance. Vacuum all areas where a traffic pattern is evident. Spot clean areas per manufacturer’ s specifications for wall covering.
Damp wipe vinyl. Cloth fabrics require chemical cleaner to remove spots. f. Light switches ( clean and disinfect) – Use a damp cloth to remove all smudges, fingerprints and dirt. Apply disinfectant.
g. Light fixtures (clean all) – Dust all with treated cloth. Vacuum and damp wipe, if necessary, to remove all accumulated dust and dirt.
h. HVAC vents and diffusers ( clean all) – Vacuum and clean with disinfectant. Vacuum adjacent ceiling tiles and areas.
9. Restrooms, Locker Rooms, Dressing Rooms and Showers
a. Restrooms ( clean, disinfect, restock supplies) – Clean and disinfect all urinals, toilets, partitions and plumbing. Damp mop floors with disinfectant. Clean and polish chrome and stainless fixtures. Clean, disinfect and deodorize interior and exterior of sanitary napkin depositories.
Replace disposal bags and plastic trash liners. Clean mirrors to be streak-free. Install disinfectant in floor drains and deodorizers in urinals. Fill all dispensers ( soap, toilet paper, seat covers, paper towels, sanitary supplies and deodorizers). Inspect lighting for satisfactory operation. Report to the Public Works Maintenance Superintendent or his/her designee, all lights that are not working properly.
b. Showers ( clean, disinfect) – Clean and disinfect all walls, floors and curtains. Entire area shall be free of soap scum, fungi, hair, urine deposits and unpleasant odors. Floors and tiled areas shall be free of streaks and mildew.
c. Locker rooms or dressing rooms - Install disinfectant in floor drains. Disinfect HVAC vents, and clean mirrors to be streak-free. Wax floors to maintain original appearance. Vacuum all carpet areas and remove all stains. Clean and disinfect lockers inside and outside, if unlocked. Do not disturb personal belongings.
10. Kitchen or Coffee Bar Areas
a. Kitchen/breakroom floors (degrease and disinfect) – Mop all kitchen floors with disinfectant.
Refinish, if necessary, to maintain original appearance. b. Kitchen/breakroom/ coffee bar sinks, counters, and appliances ( wash and disinfect) – Include all kitchen tabletops in area and generally clean up all stainless steel or laminate surfaces. c. Cabinets, sinks and appliances ( degrease, disinfect and polish) – Specific to facilities with working cooking kitchens.” Includes refrigerators, stoves, stove hoods, ovens, griddles, dishwashers, microwaves, and all stainless steel.
1403
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 11 of 27 d. Kitchen Vent Hoods Over Stoves – Degrease, clean and polish. e. Kitchen Anti Fatigue Mats – Degrease, disinfect, rinse and dry. f. Kitchen Floor Drains – Degrease and clean the floor drains / catch basins in kitchen floor.
11. Special Areas
a. Bleachers ( clean all surfaces) – Clean all areas around and under bleachers. Damp mop bleacher seats.
b. Jail area (clean and disinfect) – Clean and disinfect ( when accessible) all walls, floors, ceilings and fixtures.
c. Janitorial closets ( clean and stock) – Clean, organize, stock and keep odor- free. If any chemicals are stored here, maintain a binder of all Material Safety Data Sheets (MSDS) and keep in each closet.
d. Exercise rooms – Wipe down, clean, deodorize and disinfect all exercise apparatus and mats.
Remove and replace mats in same locations to ensure proper fit. e. Personal computers – Dust with anti-static cloth.
f. City refrigerators – Clean as specified for individual facilities. g. Venetian blinds – Dust and damp wipe blinds with a treated cloth to prevent redistribution of dust into the air.
h. Vending machines – Clean vending machine surfaces and sweep or dust mop under the machines.
i. Bleachers (sweep and pick up litter) – Sweep and pick up litter on, around and under bleachers.
SECTION 3 – GENERAL PROVISIONS
A. Liquidated Damages
When Contractor fails to perform, as specified, the services required in this agreement, the City will have been damaged by that lack of performance. Since it is difficult to define the amount of damage caused, Contractor shall agree to the following liquidated damages:
1. If trained personnel do not report to provide the services required by this Agreement, the City will incur damages; and liquidated damages of One Hundred Fifty and no/100 Dollars ($ 150.00) per occurrence will be deducted from payments due the Contractor. Contractor will be notified of the assessment of liquidated damages by telephone or FAX within twenty-four (24) hours of failure to report.
2. If Contractor fails to perform under the terms of this Agreement, the City will incur damage. Contractor will be notified by telephone or FAX within twenty-four ( 24) hours of the failure to perform, and performance shall be required within twenty-four 24) hours after receipt of such notice. If the performance failure is not corrected within twenty-four ( 24) hours of receipt of notice, the City will incur damages; and liquidated damages of One Hundred Fifty and no/100 Dollars ($ 150.00) per occurrence will be deducted from payments due the Contractor.
3. Liquidated damages of One Hundred Fifty and no/100 Dollars ($ 150.00) per occurrence will continue to be deducted from payments due the Contractor until the 1404
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 12 of 27 performance failure is remedied.
B. Subcontracting - No portion of the services provided pursuant to this Agreement may be subcontracted or assigned without prior approval of the City of Dublin. Requests to subcontract all or any portion of services required by this Agreement shall be submitted to the City's Public Works Maintenance Superintendent, or his/her designee, at least thirty (30) days in advance of the proposed effective date of the subcontract. Contractor shall include in this written request a detailed description of how the Contractor plans to oversee the services performed by the proposed subcontractor. Contractor shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its own organization. Any subcontractor who will provide services inside the Police Facility shall have successfully passed a background check as described above prior to commencing work in that building. Contractor shall bear the expense of any subcontractor background checks.
C. Labor Strike - Contractor shall be responsible for its own labor relationships and shall negotiate and be responsible for resolving any and all disputes between itself and its employees or any union representing its employees. Whenever Contractor has knowledge that any actual or potential labor dispute is delaying, will delay, or threatens to delay, the timely performance of services under this Agreement, Contractor shall immediately give written notice thereof to the City's Public Works Maintenance Superintendent, or his/her designee. It shall be the Contractor’ s responsibility to provide continuous services, without interruption, to all buildings and facilities specified herein throughout the term of the Agreement. In the event of a labor strike, Contractor shall provide the means, at Contractor’ s cost, to provide continuous services in full compliance with Agreement requirements. Failure to do so will cause the City to take whatever action is necessary to provide the services. If, in doing so, City incurs costs in excess of those that would have been paid to the Contractor for the same services, these excessive costs shall be paid by the Contractor.
D. Pricing - All rates and/or prices included in this Agreement are firm and not subject to escalation, except on an annual basis according to the Consumer Price Index as provided in the Agreement. Contractor represents and warrants that all rates and/or prices are at least as low as those currently being quoted by Contractor to commercial or government users for the same work of similar scope under similar circumstances.
E. Terms of Payment - Payment shall be made within thirty (30) days from the date of receipt of invoice or acceptance of work, whichever occurs last. If City is entitled to a prompt payment discount, the period of computation shall commence on the date of receipt of invoice or acceptance of work by City, whichever occurs last. City shall endeavor to pay each invoice within thirty ( 30) days but shall not be responsible to Contractor for additional charges, interest or penalties due to failure to pay within that period.
F. Warranty - Contractor warrants that the work performed under this Agreement complies with all specifications and that workmanship is free from defects. If any portion of the work has not been completely described in this Agreement, it shall comply with nationally recognized codes and established industry standards. Contractor agrees that the aforementioned 1405
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 13 of 27 warranties shall be in addition to any warranties provided by law or offered by Contractor.
G. Extra or Additional Work - Contractor shall perform no extra or additional work or alter or deviate from the work specified in this Agreement unless agreed in writing by City in advance of performance of the work. Payment for extra or additional work shall be made on the basis of the hourly rate and, if applicable, minimum number of hours as set forth in Exhibit B.
H. Force Majeure - Neither party to the Agreement shall be held responsible for delay or default caused by fire, riot, acts of God, and/or war which is beyond that party's reasonable control.
City may terminate the Agreement upon written notice after determining such delay or default will reasonably prevent successful performance of the Agreement. 1406
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 14 of 27 ATTACHMENT 1
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Civic Center, City Hall Wing, 100 Civic Plaza Estimated Building Size: 31,800 SF
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
FREQUENCY TASK See Section 2
Required Services”
Daily: Vinyl, linoleum, terrazzo, or concrete floors, sweep and/or dust mop all floors 1a Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal - ( as necessary) 2e
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a Dusting - removal of accumulated dust 5a
Graffiti - remove all marks and writing ( general)
Drinking fountains - clean, disinfect and polish 3b
Telephones ( all phones) - clean and disinfect 3c
Wastebaskets - empty and reline 5c
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen breakroom floors - degrease and disinfect 10a
Kitchen breakroom sinks & counters - degrease and disinfect 10b Coffee bar sinks and counters – degrease and disinfect 10b Weekly: Carpet and mats - vacuum all areas, including edges and corners 2d Broom sweep receiving/ file room concrete floor 1a
Clean and disinfect light switches 8f
Wash white boards and pen rails (if erased) 8d
Bi-Weekly: Clean tile grout
Monthly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Venetian blinds - wipe down and clean 11g
Quarterly: Vinyl and linoleum - strip completely and wax 1d Wastebasket/ trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Vending machines – clean machines and sweep/ dust mop underneath 11h Artificial plants – Clean to remove dust and other debris 5e Semi-Annually: . Strip and wax all hard surface floors: terrazzo, vinyl or linoleum 1d, 1g 1407
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 15 of 27 ATTACHMENT 2
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Civic Center, Cultural Arts Center, 100 Civic Plaza Estimated Building Size: 21,200 SF (includes auxiliary triple-wide trailer in gated parking lot) Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
FREQUENCY TASK See Section 2 “ Required
Services”
Daily: Vinyl, linoleum, or concrete floors, sweep and/or dust mop all floors 1a Carpet and mats - vacuum traffic areas, staircases, & workspaces 2c Carpet
Dusting -
spot
all
cleaning
tabletops,
and
office
removal - (
desks, filing
as necessary)
cabinets, & other surfaces 5a
2g
Graffiti - remove all marks and writing 2h
Drinking fountains - clean, disinfect and polish 3b
Clean and disinfect telephones 3c
Glass and windows ( building entrances, lobby areas, etc.) 4a Dusting - removal of accumulated dust. 5a
Wastebaskets - empty and reline 5d
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Showers and locker rooms - clean and disinfect 9b,c
Kitchen breakroom floors - degrease and disinfect 11a
Kitchen breakroom sinks - degrease and disinfect 11b
Old Jail area - clean and disinfect ( when accessible) 11b Weekly: Broom sweep sally port concrete floor when accessible 1b Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors and molding - remove fingerprints, smudges and dirt 2I Doors & entrances - clean and polish, remove fingerprints & smudges 3a Clean stair handrails 7a
Wash white boards and pen rails (if erased) 8d
Exercise rooms - clean and deodorize 11d
Monthly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Fabric or carpeted wall coverings - dust and/ or vacuum, spot clean 8e Light switches - clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep order-free 11c Venetian blinds - wipe- down and clean 11g
Vending machines – clean machines and sweep/ dust mop underneath 11h Quarterly: Vinyl and linoleum - strip completely and wax 1d Stone, marble, slate, granite, ceramic tile, travertine floors, stairs 1g Wastebasket/ trash containers - wash and disinfect 5e
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11e Semi-Annually: City refrigerators – break room only 11f 1408
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 16 of 27 ATTACHMENT 3
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Library, 200 Civic Plaza
Estimated Building Size: 38,215 SF (entire Library)
Cleaning Frequency: 6 days per week, Monday – Sunday ( except Fridays) Janitorial Cleaning Hours: 11:00 PM to 5:00 AM
FREQUENCY TASK See Section 2 “ Required
Services”
Daily: Vinyl, linoleum, or concrete floors ( sweep and/or dust mop all floors) 1a Stone, marble, ceramic, slate (sweep) 1e
Carpet and mats (vacuum traffic areas) 2c
Carpet spot cleaning and spot removal 2e
Graffiti ( remove all marks and writing) 2f
Doors and entrances ( clean and polish) 3a
Drinking fountains ( clean, disinfect and polish) 3b
Public Telephone ( clean and disinfect) 3c
Dusting ( remove accumulated dust) 5a
Wastebaskets ( empty and replace liners) 5c
Restrooms ( clean, disinfect, restock) 9a
Kitchen/ coffee bar sinks ( clean and disinfect) 10b
Weekly: Vinyl, linoleum or concrete floors ( damp/ wet mop) 1b Stone, marble, ceramic, slate ( damp/ wet mop) 1f
Carpets and mats ( vacuum all areas, including edges and corners 2d Walls, doors and molding ( spot clean) 2g
Glass and windows ( remove fingerprints, smudges, dirt) 4a Whiteboards and pen rails (clean, if erased) 8d
Cabinets, sinks and appliances ( degrease, disinfect, and polish) 10c Monthly: Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures – polish 8c
Light switches - clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor- free 11c Kitchen vent hoods over microwaves – degrease, clean & polish 10d Quarterly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Stone, marble, granite, ceramic tile floors ( strip and seal) 1g Wastebasket/ trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11e Venetian blinds ( dust and damp wipe) 11g
Semi- Annually: Vinyl and linoleum - strip completely and wax 1d City refrigerator in office area (clean and disinfect) 1f Annually: Stone, marble, granite, ceramic tile floors (refinishing) 1h 1409
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 17 of 27 ATTACHMENT 4
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Senior Center, 7600 Amador Valley Boulevard
Estimated Building Size: 15,500 SF
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 10:30 PM to 5:00 AM; Weekends as needed following special events FREQUENCY TASK See Section 2 “ Required
Services”
Daily: Vinyl, linoleum, or concrete floors ( sweep and/or dust mop all floors) 1a Stone, marble, ceramic, slate (sweep) 1e
Hardwood floor in ballroom ( sweep and dust mop on Tue/Thu) 2a Hardwood floor in ballroom ( sweep and damp mop on Mon/Wed/ Fri) 2b Carpet and mats ( vacuum traffic areas) 2c
Carpet spot cleaning and spot removal 2e
Graffiti ( remove all marks and writing) 2f
Doors and entrances ( clean and polish) 3a
Drinking fountains ( clean, disinfect and polish) 3b
Public Telephone ( clean and disinfect) 3c
Dusting ( remove accumulated dust) 5a
Wastebaskets ( empty and replace liners) 5c
Restrooms ( clean, disinfect, restock) 9a
Kitchen quarry tile floors ( remove mats, degrease, disinfect, replace mats) 10a Kitchen/ coffee bar sinks ( clean and disinfect) 10b
Weekly: Vinyl, linoleum or concrete floors ( damp/ wet mop) 1b Stone, marble, ceramic, slate (damp/wet mop) 1f
Carpets and mats (vacuum all areas, including edges and corners) 2d Walls, doors and molding ( spot clean) 2g
Glass and windows ( remove fingerprints, smudges, dirt) 4a Whiteboards and pen rails ( clean, if erased) 8d
Cabinets, sinks and appliances ( degrease, disinfect, and polish) 10c Kitchen Anti-Fatigue Mats ( degrease and disinfect) ( Fridays) 10e Kitchen Floor Drains ( degrease and clean) ( Fridays) 10f Monthly: Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures – polish 8c
Light switches - clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 11c Kitchen vent hoods over stoves – degrease, clean and polish 10d Quarterly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Stone, marble, granite, ceramic tile floors ( strip and seal) 1g Wastebasket/ trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11e Venetian blinds ( dust and damp wipe) 11g
Artificial Plants - clean to remove dust 5e
Semi-Annually: Vinyl and linoleum - strip completely and wax 1d City refrigerator in office area ( clean and disinfect) 1f Annually: Stone, marble, granite, ceramic tile floors ( refinishing) 1h 1410
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 18 of 27 ATTACHMENT 5
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Wave Aquatic Center
Estimated Building Size: 30,000 SF
Cleaning Frequency: January – December, 7-days per week Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
PLEASE NOTE: PEAK SEASON is from Memorial Day through Labor Day, where more attention to all areas is required.
FREQUENCY TASK See Section 2
Required Services
Daily: Interior floors (sweep and/or dust mop all floors) 1a Tile hallway area (scrub machine and disinfect) 1f
Interior flooring in lobbies/office (damp/wet mop, disinfect, vacuum, move furniture 1i Doors and entrances ( clean and polish) 3a
Drinking fountains ( clean, disinfect and polish) 3b
Public Telephone ( clean and disinfect) 3c
Dusting (remove accumulated dust) 5a
Wastebaskets ( empty and replace liners) 5c
Restrooms ( clean, disinfect, scrub machine, restock) 9a Showers ( clean, scrub machine, clear drain strainers and disinfect) 9b Locker rooms and dressing rooms ( clean, disinfect, scrub machine) 9c Use machine provided by City – Clean Advance Machine and/or Karcher B60 Battery Scrubber ( Staff also expected to maintain and clean the machines after every use)
Weekly: Walls, doors and molding ( spot clean) 2g
Glass and windows ( remove fingerprints, smudges, dirt) 4a Cabinets, sinks and appliances ( degrease, disinfect, and polish) 10c City refrigerators ( clean as specified) 11f
Formica and metal desks - clean all 8b
Monthly: Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Wood fixtures – polish 8c
Light switches - clean and disinfect 8f
Janitorial closets - clean organize, stock and keep odor-free 11c Complete and thorough machine scrub all hard floor surfaces 1f Quarterly:
3x per year) Wastebasket/ trash containers - wash and disinfect 5d Personal computers - clean with anti-static cleaner 11e Venetian blinds (dust and damp wipe) 11g
1411
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 19 of 27 ATTACHMENT 6
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Heritage Center, 6600 Donlon Way
Estimated Building Size: School House – 2,900 SF, Church – 1,550 SF Cleaning Frequency: School House – 3 days per week (Wed/Fri/Sun); Church – 1 day per week (Wed) Janitorial Cleaning Hours: 9:00 PM to 5:00 AM
Please note: Due to nature and historical value of the Heritage Center, all cleaning products must receive approval from Museum Director prior to use.
FREQUENCY TASK See Section 2 Required
Services
Daily: Vinyl, linoleum, or concrete floors (sweep and/or dust mop all floors) 1a Hardwood floors (sweep and dust mop) 2a
Carpet and mats (vacuum traffic areas) 2c
Carpet spot cleaning and spot removal 2e
Graffiti (remove all marks and writing) 2f
Doors and entrances ( clean and polish) 3a
Dusting (remove accumulated dust) 5a
Wastebaskets ( empty and replace liners) 5c
Restrooms ( clean, disinfect, restock) 9a
Weekly: Vinyl, linoleum or concrete floors (damp/wet mop) 1b Hardwood floors (sweep and damp mop) 2b
Carpets and mats (vacuum all areas, including edges and corners) 2d Walls, doors and molding ( spot clean) 2g
Glass and windows ( remove fingerprints, smudges, dirt) 4a Monthly: Dusting - high dusting 5b
Formica and metal desks – clean all 8b
Light switches - clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 11c Quarterly: Vinyl and linoleum - clean and wax floors - traffic areas 1c Wastebasket/ trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers – clean all 8h
Personal computers - clean with anti-static cleaner 11e Venetian blinds (dust and damp wipe) 11g
SemiAnnually: Vinyl and linoleum - strip completely and wax 1d 1412
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 20 of 27 ATTACHMENT 7 (Page 1 of 2)
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Heritage Park and Museum, 11285 Dublin Boulevard Estimated Building Size: See below
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 12:00 AM
Please note: Due to nature and historical value of the Heritage Center, all cleaning products must receive approval from Museum Director prior to use.
Sunday School Barn: 1327 SF
FREQUENCY TASK See Section 2 “ Required
Services”
Daily: Wood floor – sweep
Wastebasket – empty and replace liner
2a
5c
Weekly: Walls, doors, moldings – spot clean as needed
Glass and windows – remove fingerprints, smudges, dirt
Doors – clean and polish
Dusting – dust windowsills and furniture
2g
4a
3a
5a/5b
Monthly: Dusting – high dusting 5b
Light switches – clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 2a/2b Vinyl and linoleum – clean and wax floors - traffic areas 5d Quarterly: Light fixtures and fans – clean 8g
HVAC vents – clean 8h
Restrooms: 289 sq. ft.
FREQUENCY TASK See Section 2
Required Services”
Daily: Floor – sweep and mop
Toilets – clean and disinfect
Doors – clean and polish
Wastebasket – empty and replace liner
1a/1b
9a
3a
5c
Weekly: Walls, doors, moldings – spot clean
Glass and windows – remove fingerprints, smudges, dirt
Dusting – dust windowsills and furniture
2g
4a
5a/5b
Monthly: Dusting – high dusting 5b
Light switches – clean 8f
Janitorial closets – clean, organize, stock and keep odor-free 11c Wastebasket/ trash containers – clean and disinfect 5d
Quarterly: Light fixtures and fans – clean 8g
HVAC vents – clean 8h
1413
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 21 of 27 ATTACHMENT 7 (Page 2 of 2)
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Ceramics/ Art Studio: 330 sq. ft.
FREQUENCY TASK See Section 2 Required
Services
Daily: Dusting ( dust windowsills and furniture)
Wastebasket ( empty and replace liner)
Floor - sweep and mop
5a/5b
5c
1a/1b
Weekly: Walls, doors, moldings ( spot clean)
Glass and windows - remove fingerprints, smudges and dirt Doors ( clean and polish)
Dusting – high dusting
2g
4a
3a
5b
Monthly: Light switches – clean 8f
Quarterly: Wastebasket/ trash containers – clean and disinfect Light fixtures – clean
HVAC vents – clean all
5d
8g
8h
Kolb House: 2304 sq. ft.
FREQUENCY TASK See Section 2 “ Required
Services”
Weekly: Bathroom and Kitchen Floor – sweep and damp mop Bathroom fixtures – clean and disinfect
Kitchen counters – wipe with light solution
Wastebaskets – empty and replace liner
Back Porch – sweep and clean
Public Room – vacuum carpeted areas, spot clean
Halls – vacuum carpeted areas, spot clean
Stairs – vacuum carpeted areas, spot clean
1a/1b
9a
10b
5c
1e
7a
7a
7a
Walls, doors, moldings – spot clean
Glass and windows – remove fingerprints, smudges, dirt
Dusting – dust windowsills and furniture
Doors – clean
2g
4a
5a/5b
3a
Monthly: Dusting – high dusting 5b
Light switches – clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor- free 11c Quarterly: Wastebasket/ trash containers – clean and disinfect Light fixtures and fans – clean
5d
8g
HVAC vents – clean 8h
1414
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 22 of 27 ATTACHMENT 8
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Shannon Community Center, 11600 Shannon Avenue Estimated Building Size: 18,250 SF
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 10:00 PM to 5:00 AM; Weekends as needed following special events FREQUENCY TASK See Section 2
Required Services”
Daily Sweep and/or dust mop all hard surface floors 2a
Vacuum all carpet area 2d
Spot clean carpet areas 2e
Graffiti (remove all marks and writing) 2f
Doors and entrances ( clean and polish) 3a
Drinking fountains ( clean, disinfect and polish) 3b
Public Telephones ( clean and disinfect) 3c
Dust all surfaces 5a
Wastebaskets ( empty and replace liners) 5c
Restrooms ( clean, disinfect, and restock) 9a
Kitchen/ coffee bar sinks (clean and disinfect) 10b
Kitchen floor – remove mats, degrease, disinfect, replace mats 10a Weekly Damp mop all hard surface floors 2b
Vacuum all carpeted areas including the edges 2d
Spot wash all walls, doors, and moldings 2g
Remove fingerprints and smudges from glass and windows 4a Wash whiteboards and pen rails (if erased) 8d
Cabinets, sinks and appliances ( degrease, disinfect and polish) 10c Wash Anti-Fatigue mats (degrease and disinfect) 10e
Kitchen floor drains (degrease and clean) 10f
Glass and windows – remove fingerprints, smudges, dirt 4a Monthly: Dusting ( high dusting) 5b
Wooden furniture ( clean and polish) 8a
Wooden fixtures (polish) 8c
Light switches ( clean and disinfect) 8f
Janitorial closets ( clean, organize, stock and deep odor free) 11c Kitchen vent hoods over stoves (degrease, clean and polish) 10d Quarterly: Vinyl and linoleum (clean and refinish floors, traffic areas) 1d Semi-Annually: Vinyl and linoleum - strip completely and wax 1d Annually: Stone, marble, granite, ceramic tile floors (refinishing) 1h 1415
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 23 of 27 ATTACHMENT 9
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Corporation Yard, 5709 Scarlett Court
Estimated Building Size: 3,500 SF (office space only)
Cleaning Frequency: 3 days per week, Monday, Wednesday, Friday Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
FREQUENCY TASK See Section 2 “ Required
Services”
Daily: Vinyl, linoleum, or concrete floors – sweep and/or dust mop all floors 1a Carpet and mats – vacuum traffic areas and offices 2c
Carpet
Graffiti –
spot
remove
cleaning
all marks
and removal –
and writing
as necessary 2g
2h
Glass and windows – remove fingerprints, smudges, dirt 4a Dusting – removal of accumulated dust 5a
Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a,b Weekly: Carpet and mats – vacuum all areas, including edges and corners 2d Walls, doors and molding – remove fingerprints, smudges and dirt 2I Doors & entrances – clean and polish, remove fingerprints & smudges 3a Dusting – all tabletops, office desks, and filing cabinets 5a White boards and pen rails – wash clean, if erased 8d
Monthly: Dusting – high dusting 5b
Wooden furniture – clean and polish 8a
Formica and metal desks – clean all 8b
Wood fixtures – polish 8c
Fabric or carpeted wall coverings- dust and/or vacuum, spot clean 8e Light switches – clean and disinfect 8f
Quarterly: Vinyl and linoleum – clean and wax floors 1c Wastebasket/ trash containers – wash and disinfect 5d
Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Personal computers – clean 12h
Semi-Annually: Glass and windows, interior and exterior – all areas 4b 1416
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 24 of 27 ATTACHMENT 10
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Public Safety Complex, 6363 Clark Avenue
Estimated Building Size: 3,500 SF (office space only)
Cleaning Frequency: 6 days per week, Monday - Saturday
Janitorial Cleaning Hours: 4:30 PM to 8:30 PM
FREQUENCY TASK See Section 2 “ Required
Services”
Daily: Vinyl, linoleum, or concrete floors – sweep and/or dust mop all floors 1a Carpet and mats – vacuum traffic areas and offices 2c
Carpet spot cleaning and removal – as necessary 2g
Graffiti – remove all marks and writing 2h
Glass and windows – remove fingerprints, smudges, dirt 4a Dusting – removal of accumulated dust 5a
Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a,b Weekly: Carpet and mats – vacuum all areas, including edges and corners 2d Walls, doors and molding – remove fingerprints, smudges and dirt 2I Doors & entrances – clean and polish, remove fingerprints & smudges 3a Dusting – all tabletops, office desks, and filing cabinets 5a White boards and pen rails – wash clean, if erased 8d
Monthly: Dusting – high dusting 5b
Wooden furniture – clean and polish 8a
Formica and metal desks – clean all 8b
Wood fixtures – polish 8c
Fabric or carpeted wall coverings- dust and/or vacuum, spot clean 8e Light switches – clean and disinfect 8f
Quarterly: Vinyl and linoleum – clean and wax floors 1c Wastebasket/ trash containers – wash and disinfect 5d
Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Personal computers – clean 12h
Semi- Annually: Glass and windows, interior and exterior – all areas 4b 1417
6HUYLFHV JUHHPHQW EHWZHHQ
LW\ RI XEOLQ DQG 7UL 9DOOH\ DQLWRULDO 6HUYLFH 6XSSO\ QF XO\
Exhibit A 3DJH RI
ATTACHMENT 11 3DJH RI
LW\ RI XEOLQ 6FRSH RI 6HUYLFHV UHTXHQF\ DQG 7DVN KDUW 6WDQGDUG 6HUYLFH HYHOV Location: & DPS 3DUNV 5) 7$
Estimated Building Size: 7RWDO DSSUR[ VI LVW RI EXLOGLQJV OLVWHG EHORZ Cleaning Frequency: GD\ V SHU ZHHN 0RQGD\ 6DWXUGD\
1418
BAEK 3. @K AACD CB3EDK K
CB3E32K AACDK 3? AG./< 3K C3. K. @2K* 7CAHK( F6D K K
F59@6 BC. JK F59@6K K
EC: BB9@6K K,. IK 4E3CK) EC: BB:@6K K
BK" ABK K
H33B FDEK " ABK AACDK K
0FF? K CB3E32K AACDK K
C: @;: @6K AF@E.: @DK K): @; DK K
H33BK) E. 9CH. JD 3G. EACD @2:0. BK! 94EDK
3? AG3K* C. D8K . @2K( 31J0<./> 3DK K
AHK FDE: @6K K
968K FDE:@6K K
3. @K. @2K ) FBB<JK ( 3DECAA? D A9<3EK C3. D A0; 3CK( AA? DK K
3. @K AACDK K
F:=29@6 K 3D0C9BE9A@K
DE9?. E K AAC9@6K
K K * JB3K
K 2?: @K K K
K 2?: @K K K
K 2?: @K K K
K A?? C3. K K + K
K A?? C3. K K + K
K J? @. D:F? K K K
6HUYLFHV JUHHPHQW EHWZHHQ
LW\ RI XEOLQ DQG 7UL 9DOOH\ DQLWRULDO 6HUYLFH 6XSSO\ QF XO\
Exhibit A 3DJH RI
77$&+ 0( 17 3DJH RI
1419
A "/ 2,.; 3+;;: 886A A A
A 866 A A ( A
A 866 A A ( A
A "/ 2,.; @A A ( A
A 627A 7A$=: 9A A ( A
A 3+;;: 886; A A 86687A A A A
A 627A A ) A
A 6A27 4+;;: 886A A ( A
A 866 A A A
A 6A27 4+;;: 886 A A ( A
A 866 A A ( A
A 866 A A ( A
A 866 A A ( A
A 866 A A ( A
A 866 A A ( A
A 627 4+;;: 886A A ( A
A A A
A 866 A A ( A
A 866 A A ( A
A 866 A A ( A
A 866 A A ( A
A 866 A A ( A
A 7-:? A A A
A A A A
A "/ 2,. 18=; A A A
A 1+9. 5A A A
A 627 7A$=: 9A A A A
A 6A27 4+;;: 886A A A
A 6A27 8:+0. A A A
A 627 4+;;: 886A A ( A
A 866 4.. 9A A A ( A
6HUYLFHV JUHHPHQW EHWZHHQ
LW\ RI XEOLQ DQG 7UL 9DOOH\ DQLWRULDO 6HUYLFH 6XSSO\ QF XO\
Exhibit A 3DJH RI
77$&+ 0( 17 3DJH RI
1420
Services Agreement between
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc.
July 1, 2021
Exhibit B – Page 1 of
EXHIBIT B
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
JANITORIAL SERVICES
City Facilities Monthly Rate Annual Cost
City Hall Wing, Civic Center, 100 Civic Plaza, including portable building located in Cultural Arts Center parking lot,
5-days per week service, Monday- Friday
3,180.00 $ 38,160.00
Cultural Arts Center Wing, Civic Center, 100 Civic Plaza, 5-days per week service, Monday- Saturday $ 2,100.00 $ 25,200.00 Library, 200 Civic Plaza ( Community Room, Lobby, Main Restrooms, City Staff Offices),
6-days per week service, Monday- Sunday, except Friday
4,252.00 $ 51,024.00
Shannon Community Center, 11600 Shannon Avenue,
5-days per week service, Monday- Friday $ 2,149.00 $ 25,788.00 Senior Center, 7600 Amador Valley Blvd.,
5-days per week service, Monday- Friday $ 1,947.75 $ 23,373.00 Heritage Center, 6600 Donlon Way, including Murray Schoolhouse and St. Raymond’ s Church,
3-days per week service (Murray Schoolhouse)
1-day per week service ( St. Raymond’ s Church)
567.00 $ 6,804.00
Dublin Heritage Park and Museum, 11285 Dublin Blvd.,
5-days per week service, Monday- Friday $ 567.00 $ 6804. 00 The Wave Aquatic Center, 4201 Central Pkwy
7-days per week service $ 4,400.00 $ 52,800.00
Corporation Yard, 5709 Scarlett Court,
3-days per week service, Mon, Wed, Friday $ 640.00 $ 7,680.00 Public Safety Complex ( Police Services), 6361 Clark Ave, 6-days per week service, Monday- Saturday $ 2,800.00 $ 33,600.00 TOTAL ANNUAL COST: $ 271,233.00
Extra Services Monthly Cost Annual Cost
Daily Cleaning and disinfecting of high-touch areas at various City Facilities
5-days per week service, Monday- Friday
3,980.00 $ 47,760.00
Electrostatic Cleaning at various City Facilities
Monthly $ 3,988.00 $ 47,856.00
TOTAL ANNUAL COST: $ 95,616.00
Camp Parks Reserve Forces Training Area Monthly Cost Annual Cost Office and training areas (Approximately 125,000 sf) $ 21,000.00 $ 252,000.00 Tile floor maintenance $ 2,308.00 $ 27,696.00
TOTAL ANNUAL COST: $ 279,696.00
Extra Work:
Rate for scheduled extra work at $21.50 per hour for a minimum of 2 hours for special events. 1421
Services Agreement between
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc.
July 1, 2021
Exhibit B – Page 2 of
JANITORIAL SUPPLIES - COST
ALL FACILITIES
Estimated Quantity Case
Quantity Product/ Description Per Case Price
125 cs Toilet Tissue, 2-ply, 500 sheets/ roll 80/500 $ 33.75 325 cs Multifold Towels, bleached 16/250 $ 21.76
60 cs 40" x 48" or 40" x 46" Trash Liners, 125 $ 36.50
1.8 mil or better
70 cs 33” x 39” Trash Liners, 150 $ 38.03
1.8 mil or better
50 cs 24” x 23” Trash Liners ( wastebasket liners) 500 $ 22.73
0.4 mil or better
30 cs 40” X 46” Clear Trash Liners 150 $ 36.26
1.7 mil or better
30 cs 33” x39” Clear Trash Liners 250 $ 39.67
1.2 mil or better
30 cs 24” x 23” Clear Trash Liners 500 $ 24.50
35 mil or better
40 cs Toilet Seat Protectors 5000 $ 37.82
100 cs Foam Hand Soap ( based on 6 gal./case) 2/1200 ml $ 58.35 10 cs Sanitary Napkin Receptacle Liners 500 $ 16.53
Approx. 7½” x 3-3/4” x 10 ½”
Please note, reimbursable expenses are built into rates as identified above.
Contractor shall notify City of any proposed increases to costs no later than 60 days prior to a new Fiscal Year (July 1 June 30). Any changes to costs shall be approved in writing by the Public Works Maintenance Superintendent, or their designee. Any such annual increase shall be calculated based on the Consumer Price Index for All Urban Consumers ( CPI-U) and shall not exceed 3%.
Year 1 Year 2 Year 3 Total
City Facilities Services $ 271,233.00 $ 279,370.00 $ 287,751.00 $ 838,354.00 Camp Parks RFTA
Services & Supplies $ 330,887.00 $ 340,813.61 $ 351,038.02 $ 1,022,738.63 Extra Services ( Est.) $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 75,000.00 COVID Janitorial Services $ 95,616.00 $ 98,484.48 $ 101,439.01 $ 295,539.49 Janitorial Supplies ( Est.) $ 53,817.50 $ 55,432.03 $ 57,094.99 $ 166,344.51 Totals $ 776,553.50 $ 799,100.12 $ 822,323.02 $ 2,397,976.63 Invoices shall be submitted electronically to: pwinvoices@dublin. ca.gov no more than once monthly and as work is completed.
1422
Services Agreement between July 1, 2021
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit C – Page 1 of 1
EXHIBIT C
CONFLICT OF INTEREST
Consultant confirms the ability to meet the City of Dublin’s Conflict of Interest requirements as specified in the City’s RFP.
Consultant is not aware of any recent, current or anticipated contractual obligations which will pose a potential conflict of interest with the work on this project. Consultant agrees that, for the term of this agreement, no member, officer or employee of the City of Dublin, or a public body within Alameda County or member of delegate to the Congress of the United States, during his/her tenure of for one year thereafter, shall have any direct interest in the contacts or any direct or material benefit arising therefrom. 1423
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 1 of 3 AMENDMENT #1 TO CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND TRI-VALLEY JANITORIAL SERVICE & SUPPLY, INC.
WHEREAS, on July 1, 2021, the City of Dublin (hereinafter referred to as "CITY") and Tri-Valley Janitorial Service & Supply, Inc. (hereinafter referred to as " CONSULTANT ") entered into a Consulting Services Agreement for Janitorial Services (hereinafter referred to as the “AGREEMENT”); and
WHEREAS, the existing AGREEMENT will expire on June 30, 2024; and WHEREAS, the CITY and CONSULTANT now wish to amend the Agreement to extend the term through June 30, 2026 by modifying section 1.1 of the Agreement, and to increase the not to exceed compensation amount to $4,302,219.83, by modifying Section 2 of the Agreement, and update the scope of work and compensation schedule by modifying Exhibit A and Exhibit B of the Agreement.
NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 1.1 shall be rescinded in its entirety and replaced with the following:
Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2026, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as referenced in Section 8.
Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City's right to terminate the Agreement as provided for in Section 8.
2) Section 2 COMPENSATION, the first paragraph shall be rescinded in its entirety and replaced with the following:
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $4,302,219.83, notwithstanding any contrary indications that may be contained in the Consultant’s proposal, for services to be performed and reimbursable costs incurred under his Agreement. In the event of a conflict between this Agreement and the Consultant’s proposal, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. Consultant shall submit all invoices to City in the DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1424
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 2 of 3 manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. 3) Exhibit A, the scope of services shall be rescinded in its entirety and replaced, attached hereto and incorporated herein as Exhibit A.
4) Exhibit B, the compensation schedule shall be rescinded in its entirety and replaced, attached hereto and incorporated herein as Exhibit B.
5) Except to the extent inconsistent with this First Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 6) All requisite insurance policies to be maintained by the Consultant pursuant to the Agreement, as may have been amended from time to time, shall include coverage for the amended term, as described above.
7) The individuals executing this Amendment and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Amendment.
SIGNATURES ON THE FOLLOWING PAGE
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1425
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Page 3 of 3 IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed as of the date of the City Manager’s signature below.
CITY OF DUBLIN TRI-VALLEY JANITORIAL SERVICE &
SUPPLY, INC.
By: _____________________________ By: _____________________________ Linda Smith D’Ambrosio, City Manager Amy Giamona, President Dated:
ATTEST:
By: _____
Marsha Moore, City Clerk
APPROVED AS TO FORM:
By: _____________________________
City Attorney
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 6/ 10/ 2024
1426
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 1 of 41
EXHIBIT A
SCOPE OF SERVICES
SECTION 1 – GENERAL SERVICE PROVISIONS
A. Work Schedule - Janitorial services shall be provided up to seven (7) days per week at the time specified for each location. General cleaning shall be performed between the hours of 5:00 PM and 5:00 AM. The available time schedules for individual facilities are set forth in Attachments 1 through 10 of this Exhibit A. The City reserves the right, with one (1) week’s advance notice, to change schedules. Contractor shall provide twenty-four ( 24) hour emergency response, if requested, andshall respond to City within four (4) hours of request for emergency services. Contractor shall provide a specific monthly schedule of all monthly, quarterly, and semiannual services by building, giving specific dates. The schedule for the first two (2) months shall be provided at least five ( 5) days prior to the first day of the Agreement term as set forth in Section 1.1. The schedule for the third month, and all subsequent months, shall be provided with each monthly invoice, and the invoices will not be paid if not accompanied by a cleaning schedule.
Such monthly, quarterly, and annual cleaning services shall be provided on the day stated on the monthly cleaning schedule; and if such work requires more than one ( 1) day to conclude, Contractor must complete the work on successive days. Contractor may request a change to this cleaning schedule with seven (7) days' advance notice.
B. Holidays - The following twelve (12) days are City holidays on which Contractor may need to provide service. All City facilities are dynamic due to their programmed use; and some locations will require service on holidays, as provided below.
New Year’s Day Veterans Day
Martin Luther King, Jr.’s Birthday Thanksgiving
Presidents Day Day after Thanksgiving
Memorial Day Christmas Eve
Independence Day Christmas Day
Labor Day New Year’s Eve
Buildings that may require service during holidays are listed below. The Public Works Manager, or his/her designee will provide a schedule of which buildings will require holiday service thirty (30) days prior to each holiday.
Civic Center
Dublin Arts Center
Dublin Heritage Center
Dublin Heritage Park and Museum
Public Library
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1427
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 2 of 41
Public Safety Complex
Senior Center
Shannon Community Center
Wave Aquatic Center
C. Supplies and Equipment
1. Contractor shall furnish and keep in good working order all necessary tools, equipment and supplies, including, but not limited to, waxes, soaps, cleaners, mops, brooms, buffers, ladders, hoses, vacuum cleaners, etc. The Public Works Manager, or his/her designee, must approve all supplies and/or equipment prior to their use under this Agreement. Any non-complying equipment or supplies shall be changed out immediately at the request of the Public Works Manager or his/her designee. Janitorial closets located in City facilities may be used by Contractor and shall be kept clean and free of debris and odor at all times. All supplies and equipment stored in any City janitorial closet shall be stored in a neat and orderly manner and in such a way as to prevent injury to City staff, the public, or Contractor’s employees. Contractor’s on-sitesupervisor shall maintain an equipment inventory, and a copy shall be given to the Public Works Manager or designee, upon request. Unless otherwise agreed by the City in writing, cleaning products shall meet the Green Seal-37, EPA Safer Choice, or UL Eco Logo Certified Standards. All janitorial paper products must be comprised of 51- 100% post-consumer recycled content and processed chlorine-free bleaching includes products certified by Green Seal, EPA Safer Choice, or UL Eco Logo).
Further information regarding environmental or Green Seal products can be found at https://certified.greenseal.org/search?&query=GS-37.
2. Contractor shall develop and implement Standard Operating Procedures that address:
I. Cleaning and waste collection
II. Equipment operation procedures and maintenance
III. Collection and proper threestream disposal of garbage, recycling, and compost
IV. Communications with management and occupants of the building
3. Contractor shall provide the following products for use at City locations: toilet paper; paper towels; toilet seat covers; trash can liners; liquid hand soap; and feminine sanitary supplies. City shall also provide at its expense all utilities, including lights, power and water. Contractor shall stock and refill all restroom dispensers, as outlined in the applicable sections of this Exhibit A (Janitorial Cleaning Specifications – Master List, #9 Restrooms, Locker Rooms, Dressing Rooms and Showers).
D. Supervision
1. Contractor shall provide a supervisor or lead custodian who shall be present during all scheduled cleaning hours and special work assignments at a City facility. This individual shall speak, read write, and understand English. All direction given to Contractor' s supervisor DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1428
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 3 of 41
shall be as binding as if given to Contractor.
2. Monthly janitorial supervisor’ s reports shall be prepared and submitted to Public Works Manager, or his/her designee, noting any building deficiencies needing correction.
3. While performing work under this Agreement, Contractor's supervisor shall carry a cell phone and pager by which City staff shall be able to communicate with him/her. Other janitorial staff, at a minimum, should carry pagers and may use City phones designated by the Public Works Manager, or his/her designee, to respond to work-related issues.
4. Contractor shall provide a list of all Contractor’s staff assigned to each work site. The list shall include name, address, and driver’s license number and the employee’s work schedule and assignment. At Contractor's expense all of Contractor's employees shall have taken and satisfactorily passed background screening for drug and alcohol use.
5. Contractor's employees, including supervisors and managers, and employees performing regular service, fill-in work for absences, or any subcontract staff, who enter the Public Safety Complex, 6363 Clark Avenue, shall have satisfactorily passed a background investigation through Dublin Police Services. The background check includes Live Scan processing. Contractor shall be responsible for paying the Department of Justice fee for the Live Scan processing (at this time, approximately $100 per person). The City will absorb the staff time cost involved in running the Live Scan equipment. Contractor is responsible for scheduling these background checks prior to any of its employees working in the Public Safety Complex. The background checks must be performed at least two weeks (14 days) prior to the employee entering the facility.
E. Training - Contractor shall provide ongoing documented training programs for all of Contractor’s staff. Training programs shall include, but not be limited to, quality standards, task definitions, IIPP plans (Injury and Illness Prevention Program), SDS sheets ( Safety Data Sheets), Cal- OSHA ( California Occupational Health and Safety) regulations and all other applicable safety regulations. Contractor shall provide to the Public Works Manager, or his/her designee prior to beginning of work, and annually thereafter (provided to City with the twelfth ( 12th) invoice of each year), a report showing the training provided for the janitorial staff working in City buildings. City will provide annual sorting training at a specific location, date, and time to be determined.
F. Employee Conduct - Employees of Contractor, while performing work under this Agreement, SHALL NOT:
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1429
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 4 of 41
1. Be accompanied in their work area by acquaintances, family members, assistants, or any other person unless such person is an on-duty authorized Contractor employee.
2. Remove any City property, or property, equipment, monies, forms or any other items belonging to an employee of the City, from City facilities.
3. Engage in horseplay or loud boisterous behavior.
4. Be under the influence of alcohol or drugs.
5. Gamble.
6. Smoke in any building.
7. Turn on or use any electronic equipment ( computers, typewriters, radios, etc.) other than those supplied by Contractor.
8. Use any City telephones except those designated by the Public Works Manager, or his/her designee, for the performance of services under this Agreement.
9. Open any desk, file cabinet or storage cabinet.
10. Remove any articles from desks.
11. Consume any food or beverage other than that brought with or purchased by the employee.
12. Consume any food or beverage in any area NOT designated as a break or lunchroom.
13. Engage in non-work-related conversations with City employees or visitors.
14. Come to work late or leave work early.
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1430
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 5 of 41
G. Employee Removal - Contractor shall remove from service on City premises any employee of Contractor who, in the opinion of the Public Works Manager, or his/her designee, is not performing the services in a proper manner or who is incompetent, disorderly, abusive, dangerous, insubordinate, disruptive, who does not comply with rules and regulations of the City, or is otherwise objectionable. Contractor shall in no way interpret such removal to require dismissal of or other disciplinary action against the employee; and such removal shall not be the basis of any claim for compensation or damages against the City or any of its officers, employees or agents as to the performance of the work.
H. Employee Appearance and Identification - Contractor' s personnel shall present a neat appearance and be easily recognized as Contractor employees.
Contractor shall provide each employee with an identification badge and uniform. The badge shall include the employee’s photograph and name, an employee number, and Contractor’ s name. The identification badge shall be displayed on the front of the employee’s uniform at all times. Contractor accepts and understands that any employee who fails to meet this requirement may be asked to leave City property. Should this occur, the City will not compensate the Contractor or Contractor' s employees for lost time. It is expressly understood that Contractor is responsible for ensuring that all of its employees possess and carry valid photo-identification at all times on City property. Contractor's employees shall be wearing their uniforms and identification badges prior to entering any City building, and uniforms and badges shall be worn at all times while working in a City facility. The uniform, at a minimum, shall be a uniform shirt to which Contractor’ s business name and/or logo have been affixed.
I. Employee Qualifications - Contractor' s employees shall be at least eighteen 18) years of age and thoroughly trained and qualified in the work assigned to them. Contractor's employees shall be able to follow directions and shall be physically capable of performing the duties assigned to them, including lifting/moving heavy items, climbing ladders, etc.
All janitorial staff working at any City facility shall be required to submit personal information and copies of driver’s licenses or other valid identification for the purpose of background checks. Such personnel will also be subject to Live Scan Fingerprinting processing at the contractor’s expense. The City reserves the right to deny access based on information obtained in the background check through Live Scan Fingerprinting.
J. Reporting and Inspections
1. Building Control Log: Contractor's supervisor or lead custodian shall be responsible for maintaining building control logs. Contractor’ s employees shall be responsible for signing in and out daily on the log.
Further, Contractor's employees who provide special cleaning services DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1431
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 6 of 41
are also required to sign in and out for services provided. The building control logs shall be the focal point for communication between the Contractor and the City and for sharing work-related comments and issues.
2. Status Reports: If and when unusual circumstances arise, a report shall be given to the Public Works Manager, or his/her designee, the day of the occurrence. Examples of unusual circumstances include, but are not limited to, the observance of suspicious persons around a City facility or the discovery of inoperable lighting in a City facility.
3. Regular Inspections: Contractor’s account manager and supervisor shall meet with Facility Management representatives quarterly to ensure compliance with contract specifications and shall initiate meetings, as needed, to review work sites and resolve problems.
4. Timely Billing: Contractor shall provide special cleaning service invoices within fourteen (14) days of the services being provided. City shall be under no obligation to pay any invoice which is submitted to Public Works Manager more than thirty (30) days beyond completion of special cleaning services.
K. Work Performance - Contractor shall adhere to the highest quality standards of the janitorial profession and the City’s cleaning standards as communicated by the Public Works Manager, or his/her designee, and set forth in this Agreement. Contractor shall immediately verbally notify the Public Works Manager, or his/her designee, of any occurrence or condition that interferes with its ability to be in full compliance with Agreement requirements and shall confirm such verbal notification in writing within twenty-four (24) hours.
L. Special Assignments - City may request janitorial services for special events not covered in the scope of services under this agreement and outside the normal scheduled cleaning hours as outlined herein. City may request these special services up to, but not later than, forty-eight ( 48) hours prior to the event. If the required services are outside Contractor' s normal cleaning schedule, payment shall be made on the basis of the hourly rate and, if applicable, minimum number of hours as set forth in Exhibit B.
M. Emergency Work - " Emergency work" is defined as any work beyond the general routine janitorial work required by this agreement. Emergency work shall require a shortened Contractor response time of between two (2) and four 4) hours, depending upon the nature of said work. Contractor shall have sufficient labor and call-out procedures to ensure that staffing is available for this type of unplanned requirement. The City of Dublin will work closely with Contractor to develop a procedure for reacting to emergency situations.
Compensation for “Emergency Work” shall be in accordance with the hourly rate for Special Assignments as described above.
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1432
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 7 of 41
N. Storage - Contractor may use City janitorial closets, if available; and if utilized, Contractor shall keep this space in a neat, clean, odor free, and orderly condition. The City will not be responsible in any way for damage to or loss of Contractor’s stored supplies and/or equipment or for Contractor’s employees’ personal belongings stored in any City janitorial closets. As noted in Section 3 of the Agreement, if janitorial closets are not available, Contractor shall store its supplies and equipment in its own facility or company vehicles.
O. Security - Contractor shall be required to have available the keys or security access cards provided by the City at all times while providing service to the City. All doors shall be unlocked and locked in such manner and at such times as required by each building’s specifications. Contractor shall be responsible for ensuring that all doors are closed and locked during its performance of janitorial duties. Lost keys or security access cards shall be immediately reported to the Public Works Manager, or his/her designee, and charged to Contractor at the rate of $50.00 per key or security access card. In addition, Contractor shall reimburse City for all costs associated with re-keying any or all locks necessitated by lost keys in his/her control. Contractor' s employees shall NOT set off, or fail to reset, a building alarm, as instructed. Such false alarms or failure to reset an alarm shall cause the City to incur damages, and Contractor shall be charged liquidated damages of One Hundred Fifty Dollars 150) per event. Contractor' s employees shall not operate for personal use any City computers, fax machines, telephones, television sets and/or copiers while performing services under this contract. Contractor shall be financially responsible for any loss, damages, or accrued charges for any unauthorized usage of City equipment.
P. Care of Facilities - Contractor's employees shall regularly observe the general condition of all building areas and report problem areas to Contractor's supervisor or lead custodian. Contractor shall be responsible for knowledge of and use of all fire alarms and fire prevention equipment. In case of emergency, Contractor’s employees shall notify the Emergency Services by dialing 911 and shall then call the Public Works Manager, or his/her designee, immediately.
For non-emergency repairs, Contractor shall report all required nonemergency repairs by contacting the Public Works Manager, or his/her designee.
Q. Energy Conservation - Unless otherwise specified by Public Works Manager, lights are to be turned off in facilities when janitorial staff is finished working for theevening.
R. Graffiti - Contractor shall immediately remove all graffiti from all surfaces found inside any of the buildings after consulting with the Public Works Manager, or his/her designee, for removal methodology. Graffiti noticed on the outside of any building shall be reported to Public Works Manager, or his/her designee.
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1433
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 8 of 41
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1434
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 9 of 41
SECTION 2 – REQUIRED SERVICES
The services to be provided under this Agreement are listed in Exhibit A Section 2. In some instances, services may differ among the various facilities. The following buildings are included in this agreement:
Civic Center, 100 Civic Plaza (Includes City Hall, Dublin Arts Center, and portable building in parking lot)
Library, 200 Civic Plaza
Senior Center, 7600 Amador Valley Boulevard
Shannon Community Center, 11600 Shannon Avenue
Heritage Center (historical schoolhouse and church), 6600 Donlon Way Heritage Park and Museum, 11285 Dublin Boulevard
Wave Aquatic Center, 2401 Central Parkway
Corporation Yard, 5709 Scarlett Court
Public Safety Complex, 6363 Clark Avenue
Camp Parks (38 buildings)
Following is a master list of services required under this Agreement. Not all services are required at all buildings; a specific breakdown is provided for each facility in Exhibit A Attachments 1 through 10.
1. Flooring
a. Vinyl, linoleum, terrazzo, or concrete floors (sweep) – Sweep with an anti-dust mop. b. Vinyl, linoleum, terrazzo, or concrete floors (damp or wet mop) – Use warm water with good quality cleaner that leaves no visible or sticky cleaner residue, when dry. Remove all scuff and surface marks. Rinse, if necessary, with clear warm water, and clean mop. Wipe any and all baseboards free of moisture and dirt. Protect all wall surfaces. Buff all tile floors, as required. c. Vinyl and linoleum (clean and wax floors – traffic areas) – Dust entire floor and corners with treated mop. Damp mop and remove any spot or stains. Allow flooring to dry completely. Apply wax in traffic areas only, feathering out to corners. Corners shall be waxed only as part of complete stripping process see below).
d. Vinyl and linoleum (strip) – Strip completely and wax, including corners. e. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (sweep) – Sweep surfaces.
f. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs ( damp mop) – Use a dedicated mop and good-quality cleaner recommended for marble, slate, granite, ceramics and travertine. The floors shall be free of dust, dirt, cleaning material residue, streaks, mop strands, grease, and spills and thoroughly maintained to present an acceptable gloss.
Protect all walls from splashing and wipe off any moisture or chemicals from all baseboards. Polish wood molding, if necessary, to prevent moisture damage. g. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs (strip, DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1435
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 10 of 41
seal) – Apply stripping solution. Machine scrub (conventional machine) and wet vacuum stripping. This shall befollowed by anapplication of a neutralizer rinse, followed by a damp mopping with clear water. When floor is dry, apply finish or sealer. Protect all wall finishes and wipe down all baseboards to be free of moisture and residue. Polish, as needed.
h. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs refinishing) – Refinish as follows: Use a conventional ( buffer) machine with a 3M blue cleaning pad and a trigger spray bottle with clean water to buff. Let floor dry. Follow with a dust mopping and then a damp mopping. Let floor dry.
Apply two (2) coats of floor finish. Be sure floor is thoroughly dry between coats.
Within twenty-four (24) hours of last application of finish, burnish with a highspeed buffing machine (1,100 rpm).
2. Hardwood Floors and Carpeting
a. Hardwood floors for gymnasiums, ballrooms, or dance floors ( dust mopping) – Use a dedicated dust mop on hardwood floors with “Super HilTone Dust” mop treatment, manufactured by Hillard (or equivalent). The mop shall be treated per manufacturer’s instructions.
b. Hardwood floor surfaces (wet mopping) – Use a dedicated wet mop with Hillard Super Shine All Cleaner (or equivalent; specific products required for Senior Center bamboo wood flooring and floor machine.
NOTE – DO NOT USE the same mop for damp mopping and for applying the finish.
c. Carpet and mats (vacuum traffic areas) – These areas include main entries and all doors, elevator lobbies, elevators, areas where food is available, main corridors in buildings, and open landscaped areas. Vacuum traffic areas. Move all chairs, trashcans, and other easily removed items, and vacuum underneath.
Hand wipe baseboards.
d. Carpet and mats ( vacuum all areas, including edges and corners) – Vacuum with an industrial-powered vacuum cleaner and inspect for spots.
Remove spots, following the manufacturer’ s recommendations completely, with an approved industrial-grade spot remover that leaves no visible residue.
Report to the Public Works Manager, or his/her designee, all tears, burns, unraveling or other damage. Move all chairs, trash cans and other easily removed items and vacuum underneath. Hand wipe baseboards. e. Carpet spot cleaning and spot removal – Perform, as necessary. f. Graffiti (remove all marks and writing) – Remove from all interior surfaces doors and walls). If unable to remove graffiti, call Public Works at 925-833- 6630 and leave a message. Leave caller's name, location of the building, floor and area where the graffiti is located.
g. Walls, doors, and molding (spot clean) – Onaregular basis, inspect all walls, doors, and moldings; and remove any and all fingerprints, smudges, dirt, or accumulations from these areas, as required.
h. Clean Back Porch of Kolb House– Sweep and clean back porch and steps free from debris.
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1436
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 11 of 41
3. Doors and Entrances
a. Doors and entrances ( clean and polish) – Clean and polish interior and exterior surfaces to a height of 8’, removing any and all fingerprints, smudges, dirt, cobwebs, insects, grease, oils, or accumulations from these areas. On a regular basis, inspect all doors and entrances; and clean doors and entrances across the entire width of the entrance front, as required. b. Drinking Fountains – Clean, disinfect, and polish.
c. Public Telephones ( clean and disinfect) – Clean and disinfect all public telephones and enclosure walls. Remove all graffiti from phones and surrounding area. If unable to remove graffiti, contact Public Works at 925-833- 6630 and give location and phone number.
4. Glass and Windows
a. Glass and windows – On a regular basis, inspect all glass and frames and remove any and all fingerprints, smudges, dirt, cobwebs, insects, grease, oils, or accumulations from these areas to aheight of 8feet, as required. When glass is part of an entrance area, clean across the entire width of the entrance front, if required. Clean picture glass and mirrors as needed to remove fingerprints, smudges, and any other dirt or material, to leave a clean appearance.
5. Dusting
a. Dusting – Remove all accumulated dust, dirt, debris, and cobwebs from all surfaces, corners, shelving crevices, office desks, bookcases, tables, partition tops, window ledges and baseboards. Use treated mops and cloths to help prevent the redistribution of same into the air. Desktops shall be dusted only if papers have been removed.
b. Dusting (high dusting) – Remove all accumulated dust, dirt, and debris from the surfaces, corners, crevices, light fixtures, partition tops, window ledges, door frames, jambs, and blinds. Use treated mops and cloths to help prevent the redistribution of same in the air. Blind slats shall be individually cleaned.
Remove cobwebs inside rooms, corners, and ceilings. Clean HVAC vents and ceiling tiles.
c. Wastebaskets – Empty wastebaskets and replace liners. Empty recycling containers in individual offices and common areas. Material from recycling containers shall be kept separate from other trash and placed in appropriate bins. Remove all other boxes, cardboard, and containers which are designated as “trash” and place in the designated dumpster. Break down all cardboard boxes before discarding in dumpster. Large recycling bins inside facilities (for example, in the Civic Center mail room and lunchroom) may be emptied by others; contractor should verify with the Facility Manager for each facility where trash and recyclable material is to be taken.
d. Wastebasket/trash containers (wash and disinfect) – Clean and disinfect all wastebaskets and trash containers in all interior and exterior locations. e. Artificial Plants – Clean to remove dust and other debris.
6. Elevators
a. Elevator (clean and polish) – Remove all finger and handprints, grease, oils, DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1437
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 12 of 41
smudges, or marks. Polish interior walls, ceilings, and doors inside and outside.
Vacuum carpet and elevator door tracks. Spot clean carpet or flooring, as necessary, to remove stains and odors.
7. Stairwells, Exterior and Interior
a. Staircases, balustrades, and railings (dust and wipe) – Dust and wipe all staircase areas, including all railings and areas around and underneath stairs.
Vacuum carpeted areas, and spot clean carpet.
b. Stairwells – Sweep, damp mop, and spot clean.
8. Offices
a. Wooden furniture (clean and polish) – Clean and polish all wooden furniture with approved polish. Do not disturb any paperwork on desks, tables, andfiles. b. Formica and metal desks (clean all) – Clean all tables, stands, chairs, filing cabinets, locker tops and fronts. Do not disturb paperwork. c. Wood fixtures (polish) – Polish all wooden walls, doors, handrails, and all accents.
d. White boards and pen rails (clean) – Wash and clean (only if boards are erased).
e. Fabric or carpeted wall coverings (dust and/or vacuum, spot clean) – With a soft brush, dust all fabric and/or carpeted walls to maintain a neat and clean appearance. Vacuum all areas where a traffic pattern is evident. Spot clean areas per manufacturer’ s specifications for wall covering. Damp wipe vinyl.
Cloth fabrics require chemical cleaner to remove spots. f. Light switches ( clean and disinfect) – Use a damp cloth to remove all smudges, fingerprints, and dirt. Apply disinfectant.
g. Light fixtures (clean all) – Dust all with treated cloth. Vacuum anddamp wipe, if necessary, to remove all accumulated dust and dirt.
h. HVAC vents and diffusers ( clean all) – Vacuum and clean with disinfectant. Vacuum adjacent ceiling tiles and areas.
9. Restrooms, Locker Rooms, Dressing Rooms, and Showers a. Restrooms ( clean, disinfect, restock supplies) – Clean and disinfect all urinals, toilets, partitions, and plumbing. Damp mop floors with disinfectant.
Clean and polish chrome and stainless fixtures. Clean, disinfect, and deodorize interior and exterior of sanitary napkin depositories. Replace disposal bags and plastic trash liners. Clean mirrors to be streak-free. Install disinfectant in floor drains and deodorizers in urinals. Fill all dispensers ( soap, toilet paper, seat covers, paper towels, sanitary supplies, and deodorizers). Inspect lighting for satisfactory operation. Report tothe Public Works Manager or his/her designee, all lights that are not working properly.
b. Showers (clean, disinfect) – Clean and disinfect all walls, floors and curtains.
Entire area shall be free of soap scum, fungi, hair, urine deposits, and unpleasant odors. Floors and tiled areas shall be free of streaks and mildew. c. Locker rooms or dressing rooms - Install disinfectant in floor drains. Disinfect HVAC vents, and clean mirrors to be streak-free. Wax floors to maintain original DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1438
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 13 of 41
appearance. Vacuum all carpet areas and remove all stains. Clean and disinfect lockers inside and outside, if unlocked. Do not disturb personal belongings.
10. Kitchen or Coffee Bar Areas
a. Kitchen/breakroom floors (degrease and disinfect) – Mop all kitchen floors with disinfectant. Refinish, if necessary, to maintain original appearance. b. Kitchen/breakroom/coffee bar sinks, counters, and appliances (wash and disinfect) – Include all kitchen tabletops in area and generally clean up all stainless steel or laminate surfaces.
c. Cabinets, sinks, and appliances (degrease, disinfect, andpolish) – Specific to facilities with “working cooking kitchens.” Includes refrigerators, stoves, stove hoods, ovens, griddles, dishwashers, microwaves, and all stainless steel. d. Kitchen Vent Hoods Over Stoves – Degrease, clean, and polish. e. Kitchen Anti Fatigue Mats – Degrease, disinfect, rinse, and dry. f. Kitchen Floor Drains – Degrease and clean the floor drains / catch basins in kitchen floor.
11. Special Areas
a. Bleachers (clean all surfaces) – Clean all areas around and under bleachers.
Damp mop bleacher seats.
b. Janitorial closets (clean and stock) – Clean, organize, stock, and keep odorfree. If any chemicals are stored here, maintain a binder of all Material Safety Data Sheets (MSDS) and keep in each closet.
c. Exercise rooms – Wipe down, clean, deodorize, and disinfect all exercise apparatus and mats. Remove and replace mats in same locations to ensure proper fit.
d. Personal computers and TV’s – Dust with anti-static cloth. e. City refrigerators – Clean as specified for individual facilities. f. Window blinds – Dust and damp wipe blinds with a treated cloth to prevent redistribution of dust into the air.
g. Vending machines – Clean vending machine surfaces and sweep or dust mop under the machines.
h. Tile-Grout- Clean tile and grout
i. Ceramic room- Detailed cleaning of pottery equipment and workstations j. Art room- Detailed cleaning of arts and crafts equipment and workstations SECTION 3 – GENERAL PROVISIONS
A. Liquidated Damages
When Contractor fails to perform, as specified, the services required in this agreement, the City will have been damaged by that lack of performance. Since it is difficult to define the amount of damage caused, Contractor shall agree to the following liquidated damages:
1. If trained personnel do not report to provide the services required by this Agreement, the City will incur damages; and liquidated damages of One Hundred Fifty and no/100 Dollars ($ 150.00) per occurrence will be DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1439
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 14 of 41
deducted from payments due the Contractor. Contractor will be notified of the assessment of liquidated damages by telephone or email within twentyfour (24) hours of failure to report.
2. If Contractor fails to perform under the terms of this Agreement, the City will incur damage. Contractor will be notified by telephone or email within twenty-four (24) hours of the failure to perform, and performance shall be required within twenty-four ( 24) hours after receipt of such notice. If the performance failure is not corrected within twenty-four (24) hours of receipt of notice, the City will incur damages; and liquidated damages of One Hundred Fifty and no/100 Dollars ($ 150.00) per occurrence will be deducted from payments due the Contractor.
3. Liquidated damages of One Hundred Fifty and no/100 Dollars ($150.00) per occurrence will continue to be deducted from payments due the Contractor until the performance failure is remedied.
B. Subcontracting - No portion of the services provided pursuant to this Agreement may be subcontracted or assigned without prior approval of the City of Dublin.
Requests to subcontract all or any portion of services required by this Agreement shall be submitted to the City's Public Works Manager, or his/her designee, at least thirty ( 30) days in advance of the proposed effective date of the subcontract.
Contractor shall include in this written request a detailed description of how the Contractor plans tooversee the services performed by the proposed subcontractor.
Contractor shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its own organization. Any subcontractor who will provide services inside the Police Facility shall have successfully passed a background check as described above prior to commencing work in that building. Contractor shall bear the expense of any subcontractor background checks.
C. Labor Strike - Contractor shall be responsible for its own labor relationships and shall negotiate and be responsible for resolving any and all disputes between itself and its employees or any union representing its employees. Whenever Contractor has knowledge that any actual or potential labor dispute is delaying, will delay, or threatens to delay, the timely performance of services under this Agreement, Contractor shall immediately give written notice thereof to the City's Public Works Manager, or his/her designee. It shall be the Contractor’ s responsibility to provide continuous services, without interruption, to all buildings and facilities specified herein throughout the term of the Agreement. In the event of a labor strike, Contractor shall provide the means, at Contractor’ s cost, to provide continuous services in full compliance with Agreement requirements. Failure to do so will cause the City to take whatever action is necessary to provide the services. If, in doing so, City incurs costs in excess of those that would have been paid to the Contractor for the same services, these excessive costs shall be paid by the Contractor.
D. Pricing - All rates and/or prices included in this Agreement are firm and not subject to escalation, except on an annual basis according to the Consumer Price Index DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1440
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 15 of 41
as provided in the Agreement. Contractor represents and warrants that all rates and/or prices are at least as low as those currently being quoted by Contractor to commercial or government users for the same work of similar scope under similar circumstances.
E. Terms of Payment - Payment shall be made within thirty (30) days from the date of receipt of invoice or acceptance of work, whichever occurs last. If City is entitled to a prompt payment discount, the period of computation shall commence on the date of receipt of invoice or acceptance of work by City, whichever occurs last. City shall endeavor to pay each invoice within thirty ( 30) days but shall not be responsible to Contractor for additional charges, interest or penalties due to failure to pay within that period.
F. Warranty - Contractor warrants that the work performed under this Agreement complies with all specifications and that workmanship is free from defects. If any portion of the work has not been completely described in this Agreement, it shall comply with nationally recognized codes and established industry standards.
Contractor agrees that the aforementioned warranties shall be in addition to any warranties provided by law or offered by Contractor.
G. Extra or Additional Work - Contractor shall perform no extra or additional work or alter or deviate from the work specified in this Agreement unless agreed in writing by City inadvance of performance ofthe work. Payment for extra or additional work shall be made on the basis of the hourly rate and, if applicable, minimum number of hours as set forth in Exhibit B.
H. Force Majeure - Neither party to the Agreement shall be held responsible for delay or default caused by fire, riot, acts of God, and/or war which is beyond that party's reasonable control. City may terminate the Agreement upon written notice after determining such delay or default will reasonably prevent successful performance of the Agreement.
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1441
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 16 of 41
ATTACHMENT 1
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Civic Center, City Hall, 100 Civic Plaza
Estimated Building Size: 31,800 SF
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
Frequency Task
See Section 2
Required
Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors 1a, 1b
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones ( all phones) - clean and disinfect 3c
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a
Wastebaskets - empty and reline 5c
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen/breakroom floors - degrease and disinfect 10a
Kitchen/breakroom/ coffee bar sinks and counters - degrease and disinfect 10b
Weekly Broom sweep receiving/file room concrete floor 1b Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors and molding - remove fingerprints, smudges and dirt 2g Doors and entrances - clean and polish, remove fingerprints and smudges 3a
Clean stair handrails 7a
Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances - degrease, disinfect and polish 10c Bi-Weekly Clean tile grout 11h
Monthly Vinyl and linoleum - clean and wax floors - traffic areas 1c Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1442
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 17 of 41
Wood fixtures - polish 8c
Light switches - Clean and disinfect 8f
Janitorial closets - clean, organize, stock, and keep odor-free 11b City refrigerators - clean 11e
Monitors and TVs 11d
Window blinds - wipe down and clean 11f
Quarterly Vinyl and linoleum - strip completely and wax 1d Wastebasket/trash containers - wash and disinfect 5d
Artificial plants – Clean to remove dust and other debris 5e Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Vending machines – clean machines and sweep/dust mop underneath 11g SemiAnnuallyStone, marble, slate, granite, ceramic tile, travertine floors, stairs - strip and seal 1g
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1443
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 18 of 41
ATTACHMENT 2
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Civic Center, Dublin Arts Center, 100 Civic Plaza Estimated Building Size: 19,700 SF
Cleaning Frequency: City Offices Upstairs 5 days a week. Events Downstairs 7 days a week Janitorial Cleaning Hours: 9PM to 5:00 AM
Frequen
cy
Task
See Section 2
Required
Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors 1a, 1b
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones (all phones) - clean and disinfect 3c
Glass and windows - building entrances, lobby areas, etc. 4a Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets - empty and reline 5c
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Showers and locker rooms - clean and disinfect 9b, 9c
Kitchen/breakroom floors - degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters - degrease and disinfect 10b Weekly Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g Doors and entrances - clean and polish, remove fingerprints and smudges 3a Clean stair handrails 7a
Wash white boards and pen rails (if erased) 8d
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1444
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 19 of 41
Cabinets, sinks and appliances - degrease, disinfect and polish 10c Exercise rooms - clean and deodorize 11c
Detailed cleaning of pottery equipment and workstations 11i Detailed cleaning of arts and crafts equipment and workstations 11j Monthly Vinyl and linoleum - clean and wax floors - traffic areas 1c Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Fabric or carpeted wall coverings - dust and/or vacuum, spot clean 8e Light switches - Clean and disinfect 8f
Janitorial closets - clean, organize, stock, and keep odor-free 11b Window blinds - wipe down and clean 11f
Monitors and TVs 11d
City refrigerators - clean 11e
Quarterl
y
Vinyl and linoleum - strip completely and wax 1d
Stone, marble, slate, granite, ceramic tile, travertine floors, stairs - strip and seal 1g Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1445
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 20 of 41
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1446
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 21 of 41
ATTACHMENT 3
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Library, 200 Civic Plaza
Estimated Building Size: 38,215 SF (entire Library)
Cleaning Frequency: 6 days per week, Monday – Sunday (except Fridays) Janitorial Cleaning Hours: 11:00 PM to 5:00 AM
Frequenc
y
Task See Section 2
Required Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep 1a Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs sweep
1e
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones ( all phones) - clean and disinfect 3c
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets - empty and reline 5c
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen/breakroom/coffee bar sinks and counters - degrease and disinfect 10b Weekly Vinyl, linoleum, terrazzo, or concrete floors - damp/wet mop 1b Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs damp/wet mop
1f
Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g Doors and entrances - clean and polish, remove fingerprints and smudges 3a Glass and windows - building entrances, lobby areas, etc. 4a Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances - degrease, disinfect and polish 10c Monthly Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Light switches - Clean and disinfect 8f
Janitorial closets - clean, organize, stock, and keep odor-free 11b DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1447
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 22 of 41
Quarterly Vinyl and linoleum - clean and wax floors - traffic areas 1c Stone, marble, slate, granite, ceramic tile, travertine floors, stairs - strip and seal 1g
Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11d Window blinds - wipe down and clean 11f
SemiAnnually Vinyl and linoleum - strip completely and wax 1d City refrigerator in office area - clean and disinfect. 11e Annually Stone, marble, slate, granite and ceramic tile, travertine floors, stairs - refinish 1h
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1448
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 23 of 41
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1449
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 24 of 41
ATTACHMENT 4
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Senior Center, 7600 Amador Valley Boulevard
Estimated Building Size: 15,500 SF
Cleaning Frequency: 5 days per week, Monday – Friday and Saturday until 12PM Janitorial Cleaning Hours: 10:30 PM to 5:00 AM; Weekends as needed following special events Frequenc
y
Task See Section 2
Required Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors 1a, 1b
Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs sweep
1e
Hardwood floor in ballroom - sweep and dust mop on Tue/Thu 2a Hardwood floor in ballroom - damp/wet mop on Mon/Wed/Fri 2b Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones ( all phones) - clean and disinfect 3c
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets - empty and reline 5c
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen/breakroom floors - degrease and disinfect 10a
Kitchen/breakroom/ coffee bar sinks and counters - degrease and disinfect 10b Weekly Vinyl, linoleum, terrazzo, or concrete floors - damp/wet mop 1b Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs damp/wet mop
1f
Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g Doors and entrances - clean and polish, remove fingerprints and smudges 3a Glass and windows - building entrances, lobby areas, etc. 4a Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances - degrease, disinfect and polish 10c Kitchen anti-fatigue mats - degrease and disinfect on Fridays 10e Kitchen floor drains - degrease and clean on Fridays 10f Monthly Dusting - high dusting 5b
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1450
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 25 of 41
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Light switches - Clean and disinfect 8f
Janitorial closets - clean, organize, stock, and keep odor-free 11b Kitchen vent hoods over stoves - degrease, clean and polish 10d Quarterly Vinyl and linoleum - strip completely and wax 1d Stone, marble, slate, granite, ceramic tile, travertine floors, stairs - strip and seal 1g
Wastebasket/trash containers - wash and disinfect 5d
Artificial plants – Clean to remove dust and other debris 5e Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11d Window blinds - dust and damp wipe 11f
SemiAnnually Vinyl and linoleum - strip completely and wax 1d City refrigerator in office area - clean and disinfect. 11e Annually Stone, marble, slate, granite and ceramic tile, travertine floors, stairs - refinish 1h
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1451
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 26 of 41
ATTACHMENT 5
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Wave Aquatic Center
Estimated Building Size: 30,000 SF
Cleaning Frequency: 7-days per week
Janitorial Cleaning Hours: 9:00 PM to 5:00 AM
Frequency Task
See Section 2
Required
Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors 1a, 1b
Tile hallway area - scrub machine* and disinfect 1f
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones (all phones) - clean and disinfect 3c
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a Wastebaskets - empty and reline 5c
Restrooms - clean, disinfect, and restock supplies 9a
Showers - clean, scrub machine*, clear drain strainers and disinfect 9b Locker rooms and dressing rooms - clean, scrub machine*, disinfect 9c Weekly Stone, marble, ceramic and slate floors - thoroughly scrub using machine 1f Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g Doors and entrances - clean and polish, remove fingerprints and smudges 3a Glass and windows - building entrances, lobby areas, etc. 4a Restroom stall dividers - clean and disinfect 9a
Kitchen/breakroom/ coffee bar sinks and counters - degrease and disinfect 10b Cabinets, sinks and appliances - degrease, disinfect and polish 10c Monthly Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1452
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 27 of 41
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Light switches - Clean and disinfect 8f
Showers - deep clean shower stalls 9b
Janitorial closets - clean, organize, stock, and keep odor-free 11b City refrigerators - clean 11e
Tri
annually Wastebasket/trash containers - wash and disinfect 5d Light fixtures - clean all 8g
Bleachers-clean all surfaces 11a
Personal computers - clean with anti-static cleaner 11d Window blinds - dust and damp wipe 11f
PEAK SEASON is from Memorial Day through Labor Day, where more attention to all areas is required.
Use scrubber machine(s) provided by City of Dublin. Contractor is expected to maintain and clean the machines after every use for cleaning floors.
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1453
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 28 of 41
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1454
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 29 of 41
ATTACHMENT 6
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Heritage Center, 6600 Donlon Way
Estimated Building Size: School House – 2,900 SF, Church – 1,550 SF Cleaning Frequency: School House – 3 days per week (Wed/Fri/Sun); Church – 1 day per week (Wed) Janitorial Cleaning Hours: 9:00 PM to 5:00 AM
Frequenc
y
Task See Section 2 "Required
Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors 1a, 1b
Hardwood floors - sweep and dust mop 2a
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a
Wastebaskets - empty and reline 5c
Restrooms - clean, disinfect, and restock supplies 9a
Weekly Vinyl, linoleum, terrazzo, or concrete floors - damp/wet mop 1b Hardwood floors - damp/wet mop 2b
Carpet and mats - vacuum all areas, including edges and corners 2d Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g Doors and entrances – clean and polish, remove fingerprints and smudges 3a
Glass and windows – building entrances, lobby areas, etc. 4a Monthly Dusting – high dusting 5b
Formica and metal desks – clean all 8b
Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock and keep odor-free 11b Quarterly Vinyl and linoleum – strip completely and wax 1d Wastebasket/trash containers – wash and disinfect 5d
Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Personal computers – clean with anti-static cleaner 11d Window blinds – dust and damp wipe 11f
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1455
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 30 of 41
SemiAnnually Vinyl and linoleum – strip completely and wax 1d Note: Due to nature and historical value of the Heritage Center, Contractor must receive approval from Museum Director for all cleaning products prior to use.
ATTACHMENT 7
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Heritage Park and Museum, 11285 Dublin Boulevard Estimated Building Size: See below
Cleaning Frequency: 5 days per week, Monday – Friday
Janitorial Cleaning Hours: 5:00 PM to 12:00 AM
Sunday School Barn: 1327 SF
Frequenc
y
Task See Section 2 “ Required
Services”
Daily Hardwood floors – sweep and dust mop 2a
Wastebaskets – empty and reline 5c
Weekly Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g
Doors and entrances – clean and polish, remove fingerprints and smudges 3a
Glass and windows – building entrances, lobby areas, etc. 4a Dusting – all tabletops, office desks, and filing cabinets, and other surfaces 5a
Monthly Vinyl and linoleum – strip completely and wax 1d Dusting – high dusting 5b
Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock, and keep odor-free 11b Light fixtures – clean all 8g
Quarterly HVAC vents and diffusers – clean all 8h
Restrooms: 289 sq. ft.
Frequen
cy
Task See Section 2 “Required
Services”
Daily Vinyl, linoleum, terrazzo, or concrete floors – sweep and/or damp/wet mop all floors 1a, 1b
Doors and entrances – clean and polish, remove fingerprints and smudges 3a
Wastebaskets – empty and reline 5c
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1456
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 31 of 41
Restrooms – clean, disinfect, and restock supplies 9a
Weekly Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g Glass and windows – building entrances, lobby areas, etc. 4a Dusting – all tabletops, office desks, and filing cabinets, and other surfaces 5a
Monthly Dusting – high dusting 5b
Wastebasket/trash containers – wash and disinfect 5d
Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock, and keep odor-free 11b Quarterl
y
Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Ceramics/Art Studio: 330 sq. ft.
Frequenc
y
Task See Section 2 “Required
Services”
Daily Vinyl, linoleum, terrazzo, or concrete floors – sweep and/or damp/wet mop all floors 1a, 1b
Dusting – all tabletops, office desks, and filing cabinets, and other surfaces 5a
Wastebaskets – empty and reline 5c
Weekly Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g
Glass and windows – building entrances, lobby areas, etc. 4a Doors and entrances – clean and polish, remove fingerprints and smudges 3a
Monthly Light switches – Clean and disinfect 8f
Quarterly Light fixtures – clean all 8g
Wastebasket/trash containers – wash and disinfect 5d
HVAC vents and diffusers – clean all 8h
Kolb House: 2304 sq. ft.
Frequenc
y
Task See Section 2 “Required
Services”
Weekly Vinyl, linoleum, terrazzo, or concrete floors – sweep and/or damp/wet mop all floors 1a, 1b
Back Porch – sweep and clean 2h
Carpet and mats – vacuum all areas, including edges and corners 2d DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1457
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 32 of 41
Carpet spot cleaning and removal – (as necessary) 2e
Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g
Doors and entrances – clean and polish, remove fingerprints and smudges 3a
Glass and windows – building entrances, lobby areas, etc. 4a Dusting – windowsills and furniture 5a
Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a
Kitchen/breakroom/coffee bar sinks and counters – disinfect with light solution 10b
Monthly Dusting – high dusting 5b
Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock, and keep odor-free 11b Wastebasket/trash containers – wash and disinfect 5d
Quarterly Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Note: Due to nature and historical value of the Heritage Center, Contractor must receive approval from Museum Director for all cleaning products prior to use.
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1458
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 33 of 41
ATTACHMENT 8
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Shannon Community Center, 11600 Shannon Avenue Estimated Building Size: 18,250 SF
Cleaning Frequency: City staff area 5 days a week/ Event Areas 7 days a week Janitorial Cleaning Hours: 10:00 PM to 5:00 AM; Weekends as needed following special events.
Frequenc
y
Task See Section 2 “Required
Services”
Daily Hardwood floor – sweep and/or dust mop 2a
Carpet and mats – vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal – (as necessary) 2e
Graffiti – remove all marks and writing 2f
Drinking fountains – clean, disinfect, and polish 3b
Telephones (all phones) – clean and disinfect 3c
Dusting – all tabletops, office desks, and filing cabinets, and other surfaces 5a
Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a
Kitchen/breakroom floors – degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters – degrease and disinfect 10b
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1459
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 34 of 41
Weekly Vinyl, linoleum, terrazzo, or concrete floors – damp/wet mop 1b Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g
Doors and entrances – clean and polish, remove fingerprints and smudges 3a
Glass and windows – building entrances, lobby areas, etc. 4a Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances – degrease, disinfect and polish 10c Kitchen anti-fatigue mats – degrease and disinfect on Fridays 10e Kitchen floor drains – degrease and clean on Fridays 10f Monthly Dusting – high dusting 5b
Wooden furniture – clean and polish 8a
Wood fixtures – polish 8c
Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock, and keep odor-free 11b Kitchen vent hoods over stoves – degrease, clean and polish 10d Quarterly Vinyl and linoleum – strip completely and wax 1d HVAC vents and diffusers – clean all 8h
Annually Stone, marble, slate, granite and ceramic tile, travertine floors, stairs – refinish 1h
ATTACHMENT 9
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Corporation Yard, 5709 Scarlett Court
Estimated Building Size: 3,500 SF (office space only)
Cleaning Frequency: 5 days per week Monday-Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
Frequenc
y
Task See Section 2 “Required
Services”
Daily Vinyl, linoleum, terrazzo, or concrete floors – sweep 1a Carpet and mats – vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal – (as necessary) 2e
Graffiti – remove all marks and writing 2f
Telephones (all phones) – clean and disinfect 3c
Drinking fountains – clean, disinfect, and polish 3b
Dusting – all tabletops, office desks, and filing cabinets, and other surfaces 5a
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1460
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 35 of 41
Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a
Weekly Vinyl, linoleum, terrazzo, or concrete floors – damp/wet mop floors 1b Carpet and mats – vacuum all areas, including edges and corners 2d Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g
Doors and entrances – clean and polish, remove fingerprints and smudges 3a
Glass and windows – building entrances, lobby areas, etc. 4a Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances – degrease, disinfect and polish 10c Kitchen/breakroom floors – degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters – degrease and disinfect 10b
Monthly Dusting – high dusting 5b
Wooden furniture – clean and polish 8a
Formica and metal desks – clean all 8b
Wood fixtures – polish 8c
Fabric or carpeted wall coverings – dust and/or vacuum, spot clean 8e
Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock, and keep odor-free 11b City refrigerators – clean 11e
Quarterly Vinyl and linoleum – strip completely and wax 1d Wastebasket/trash containers – wash and disinfect 5d
Light fixtures – clean all 8g
HVAC vents and diffusers – clean all 8h
Personal computers – clean with anti-static cleaner 11d DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1461
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 36 of 41
ATTACHMENT 10
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels Location: Public Safety Complex, 6363 Clark Avenue
Estimated Building Size: 3,500 SF
Cleaning Frequency: 6 days per week, Monday – Saturday
Janitorial Cleaning Hours: 4:30 PM to 8:30 PM
Frequenc
y
Task See Section 2 “Required
Services”
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1462
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 37 of 41
Daily Vinyl, linoleum, terrazzo, or concrete floors – sweep and/or damp/wet mop all floors 1a, 1b
Carpet and mats – vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal – (as necessary) 2e
Graffiti – remove all marks and writing 2f
Telephones ( all phones) – clean and disinfect 3c
Dusting – all tabletops, office desks, and filing cabinets, and other surfaces 5a
Glass and windows – building entrances, lobby areas, etc. 4a Wastebaskets – empty and reline 5c
Restrooms – clean, disinfect, and restock supplies 9a
Showers and locker rooms – clean and disinfect 9b, 9c
Kitchen/breakroom floors – degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters – degrease and disinfect 10b
Weekly Carpet and mats – vacuum all areas, including edges and corners 2d Walls, doors, and molding – remove fingerprints, smudges, and dirt 2g
Doors and entrances – clean and polish, remove fingerprints and smudges 3a
Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances – degrease, disinfect and polish 10c Exercise room – clean and deodorize 11c
Monthly Dusting – high dusting 5b
Formica and metal desks – clean all 8b
Fabric or carpeted wall coverings – dust and/or vacuum, spot clean 8e
Light switches – Clean and disinfect 8f
Janitorial closets – clean, organize, stock, and keep odor-free 11b Window blinds - wipe down and clean 11f
City refrigerators - clean 11f
Quarterly Vinyl and linoleum - strip completely and wax 1d Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti-static cleaner 11d DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1463
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 38 of 41
ATTACHMENT 11
City of Dublin Scope of Services – Frequency and Task Chart – Standard Service Levels DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1464
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 39 of 41
Location: Camp Parks Reserve Force Training Area
Estimated Building Size: Total approx. 220,000 sf (List of buildings provided below) Cleaning Frequency: 6 days per week, Monday - Saturday
Appendix C to Dublin/Parks IGSA: Custodial Services Performance Work Statement PWS) and Technical Exhibits
4.0 Technical Exhibits
4.1 Task and Frequency of Custodial Services
TASK AND FREQUENCY ROOM CHART – TECHNICAL EXHIBIT 1
Routine Cleaning for all areas listed (choose if applicable based on floor type):
Spot Clean Floors/Carpets AR
Carpeted Floors - Removable (Area and Throw Rugs) 1W
Buffing/Spray Buffing 4Y
Stripping and Wax After Stripping 1Y
Damp Mop 1W
Sweep/Dust Mop Floors 1W
Vacuum Carpeted Floors 1W
Drinking Fountains and Sinks 2.5W
Sweep Stairways/Elevators/Handicap Lifts 1W
Remove Trash and Recyclables 1W
Low Dusting 2Y
High Dusting 1Y
Clean and Supply Restrooms/Toilet Areas/Locker Rooms 2.5W Clean Doors 1W
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1465
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 40 of 41
Appendix C to Dublin/Parks IGSA: Custodial Services Performance Work Statement (PWS) and Technical Exhibits
Building# Description (Room Type) Estimated. SQ FT Flooring Type 282 Admin 700 CONCNCT
285 Admin 530 CONC
300 Admin 11,284 CPTNCT
301 Comm/Area 3,000 VCT
302 Comm/Area 3,000 VCT
303 Gymnasium 11,284 CPTNCT
304 Offices/Classroom 11,284 CPTNCT
306 Comm/Area 4,000 VCT
310 Comm/Area 4,000 VCT
311 Offices 2,670 VCT
312 Admin Gen Purp 12,600 VCT/CPT
323 Classrooms / Common Area 11,284 CNL/CPT
331 Admin 2,500 VCT/CPT
340 Admin/classroom 41,508 VCT/CPT
342 Comm/Area 57,000 CONC
350 Admin/Classroom/DES 14,260 VCT/CPT
360 Comm/Area 3,000 VCT
361 Comm/Area 3,000 VCT
362 Comm/Area 3,000 VCT
363 Comm/Area 3,000 VCT
364 Comm/Area 3,000 VCT
370 Admin/Classroom 39,632 VCT/CPT
373 TEMF 33,024 CONCNCT
390 Comm/Area 3,000 VCT
391 Comm/Area 3,000 VCT
392 Comm/Area 3,000 VCT
393 Comm/Area 3,000 VCT
394 Comm/Area 3,000 VCT
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1466
Services Agreement between July
2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A – Page 41 of 41
398 Laundry 2,400 CONC
490 AMSA 13,600 CONC
494 Office/warehouse) 10,000 CPT
501 Chapel 7,200 CPT/HDWD
510 Admin/Gen Purp 62,000 62,000 CONC
514 Admin/Classroom 4,050 CONC/CPT
516 Admin/Storage 3,350 CONC
517 Admin/Classroom 41,902 VCT/CPT
520 Comm/Area/Sleep Area 12,000 VCT/CPT
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1467
Services Agreement between July 1, 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit B – Page 1 of 3
EXHIBIT B
COMPENSATION SCHEDULE
JANITORIAL SUPPLIES
REIMBURSABLE EXPENSES - ALL FACILITIES
Estimated Quantity Case
Quantity Product/Description Per Case Price
185 cs Green-Small Core 2-ply Toilet Paper 36/1000 $ 47.75 325 cs Multifold Towels, bleached 16/250 $ 21.76
60 cs 40" x 48" or 40" x 46" Trash Liners, 125 $ 36.50
1.8 mil or better
70 cs 33” x 39” Trash Liners, 150 $ 38.03
1.8 mil or better
50 cs 24” x 23” Trash Liners (wastebasket liners) 500 $ 22.73
0.4 mil or better
30 cs 40” X 46” Clear Trash Liners 150 $ 36.26
1.7 mil or better
30 cs 33” x39” Clear Trash Liners 250 $ 39.67
1.2 mil or better
30 cs 24” x 23” Clear Trash Liners 500 $ 24.50
35 mil or better
40 cs Toilet Seat Protectors 5000 $ 37.82
100 cs Foam Hand Soap (based on 6 gal./case) 2/1200 ml $ 58.35 10 cs Sanitary Napkin Receptacle Liners 500 $ 16.53
Approx. 7½” x 3-3/4” x 10 ½”
150cs Kleenex hard roll towels White 6/600 $ 71.88
Please note, reimbursable expenses are built into rates as identified below.
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1468
Services Agreement between July 1, 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit B – Page 2 of 3
JANITORIAL SERVICES
City Facilities FY24/25
Monthly
Rate
FY24/25
Annual
Cost
City Hall, Civic Center, 100 Civic Plaza, including parking lot portable building
5-days per week service, Monday-Friday
4,461.8
7 $ 53,542.44
Dublin Arts Center, Civic Center, 100 Civic Plaza
City staff (upstairs) 5 days a week Events area (downstairs) 7 days a week
5,983.7
2 $ 71,804.64
Library, 200 Civic Plaza (Community Room, Lobby, Main Restrooms, Staff Offices),
6-days per week service, Monday-Sunday, except Friday
4,646.2
8 $ 55,755.36
Shannon Community Center, 11600 Shannon Avenue
City Staff area 5 days a week Events area 7 days a week 2,348.2
7 $ 28,179.24
Senior Center, 7600 Amador Valley Blvd.,
5-days per week service, Monday-Friday
2,128.3
5 $ 25,540.20
Heritage Center, 6600 Donlon Way (Murray Schoolhouse and St.
Raymond’s Church)
3-days per week service (Murray Schoolhouse)
1-day per week service (St. Raymond’s Church)
619.57 $ 7434.84
Dublin Heritage Park and Museum, 11285 Dublin Blvd.
5-days per week service, Monday-Friday $ 619.57 $ 7,434.84 The Wave Aquatic Center, 4201 Central Pkwy
7-days per week service
5,608.0
0 $ 67,296.00
Corporation Yard, 5709 Scarlett Court
5-days per week service, Monday-Friday
1,200.0
0 $ 14,400.00
Public Safety Complex (Police Services), 6361 Clark Ave. 6-days per week service, Monday-Saturday
3,059.6
3 $ 36,715.56
TOTAL ANNUAL COST: $ 368,103.1
2 Extra Services Monthly
Rate
Annual
Cost
Daily Cleaning and disinfecting of high-touch areas at various City Facilities
5-days per week service, Monday-Friday
X X
Electrostatic Cleaning at various City Facilities
Monthly
X X
Rental and Extra Services (Est.) Rate for scheduled extra work at $23.50 per hour for a minimum of 6 hours for special events $ 6,510.81 $ 78,129.76 TOTAL ANNUAL COST:$ 78,129.76
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1469
Services Agreement between July 1, 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit B – Page 3 of 3 Camp Parks Reserve Forces Training Area Monthly Rate Annual Cost Office and training areas (Approximately 125,000 sf) $ 25,469.00 $ 305,628.00 Janitorial Supplies $ 7,209 $ 86,508.00
TOTAL ANNUAL COST: $ 392,136.00
CONTRACT COMPENSATION TOTALS
Year 1 Year 2 Year 3 Year 4 Year 5 Total
City Facilities
Services
271,233.
00 $ 279,370.00 $ 287,751.00 $ 368,103.12 $ 379,146.21 $ 1,585,603.33 Camp Parks
RFTA Services
and Supplies
330,887.
00 $ 340,813.61 $ 351,038.02 $ 392,136.00 $ 403,900.08 $ 1,818,744.71 Extra Services
Est.)
25,000.0
0 $ 25,000.00 $ 25,000.00 X X $ 75,000.00
COVID Janitorial
Supplies
95,616.0
0 $ 98,484.48 $ 101,439.01 X X $ 295,539.49
Rental and Extra
Services (Est.) X X X $ 78,129.89 $ 80,473.65 $ 158,603.54 Janitorial
Supplies for City
facilities (Est.)
53,817.5
0 $ 55,432.03 $ 57,094.99 $ 67,681.89 $ 69,712.35 $ 303,738.76 Contingency* X X X $ 32,000.00 $ 32,960.00 $ 64,960.00
Totals $ 776,553.
50 $ 799,100.12 $ 822,323.02 $ 938,050.90 $ 966,192.29 $ 4,302,219.83 Any additional service utilizing contingency fund requires prior authorization from the Public Works Manager or his/her designee.
Contractor shall notify City of any proposed increases to costs no later than 60 days prior to a new Fiscal Year (July 1 – June 30). Any changes to costs shall be approved in writing by the Public Works Manager or his/her designee. Any such annual increase shall be calculated based on the Consumer Price Index for All Urban Consumers (CPI-U) and shall not exceed 3%.
Invoices shall be submitted electronically to: pwinvoices@dublin. ca.gov no more than once monthly and as work is completed.
DocuSign Envelope ID: A639F6BB- C258-4D02-8D0D- 5866A8BAD3DA 1470
Agenda Item 5.7
STAFF REPORT
CITY COUNCIL