PART I CRIMES JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Homicide 0 1 0 0 0 0 0 0 0 0 0 0 1
Arson 0 0 0 0 0 0 0 0 0 0 0 0 0
Aggravated Assault 14 23 18 17 0 0 0 0 0 0 0 0 72
Residential Burglary 1 7 2 2 0 0 0 0 0 0 0 0 12
Commercial Burglary 4 0 6 2 0 0 0 0 0 0 0 0 12
Residential Theft 18 19 17 15 0 0 0 0 0 0 0 0 69
Commercial Theft 33 35 45 49 0 0 0 0 0 0 0 0 162
Rape 1 2 0 0 0 0 0 0 0 0 0 0 3
Robbery 2 1 3 1 0 0 0 0 0 0 0 0 7
Vehicle Theft 5 5 2 5 0 0 0 0 0 0 0 0 17
Total Crime 78 93 93 91 0 0 0 0 0 0 0 0 355
PART I CRIME JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Homicide 0 1 0 0 0 0 0 0 0 0 0 0 1
Rape 1 2 0 0 0 0 0 0 0 0 0 0 3
Robbery 2 1 3 1 0 0 0 0 0 0 0 0 7
Aggravated Assault 14 23 18 17 0 0 0 0 0 0 0 0 72
Arson 0 0 0 0 0 0 0 0 0 0 0 0 0
Total Crime 17 27 21 18 0 0 0 0 0 0 0 0 83
PROPERTY CRIMES JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Residential Burglary 1 7 2 2 0 0 0 0 0 0 0 0 12
Commercial Burglary 4 0 6 2 0 0 0 0 0 0 0 0 12
Vehicle Theft 5 5 2 5 0 0 0 0 0 0 0 0 17
Residential Theft 18 19 17 15 0 0 0 0 0 0 0 0 69
Commercial Theft 33 35 45 49 0 0 0 0 0 0 0 0 162
Total Crime 61 66 72 73 0 0 0 0 0 0 0 0 272
CALL NATURE JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Mail Thefts 3 4 5 1 0 0 0 0 0 0 0 0 13
Total Calls 2,406 2,146 2,734 2,538 0 0 0 0 0 0 0 0 9,824
CHARGE LEVEL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Felony Arrests 15 6 28 20 0 0 0 0 0 0 0 0 69
Misdemeanor 19 33 31 32 0 0 0 0 0 0 0 0 115
Total Arrests 34 39 59 52 0 0 0 0 0 0 0 0 184
CHARGE LEVEL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Adult Arrests 34 39 59 52 0 0 0 0 0 0 0 0 184
Juvenile Arrests 0 0 0 0 0 0 0 0 0 0 0 0 0
Total Arrests 34 39 59 52 0 0 0 0 0 0 0 0 184
DISCLAIMER: This report's crime data figures are preliminary and pending year-end verification by CA-DOJ and the FBI. All crime data is derived from the Riverside Sheriff's Records Management System (RMS) and is current as of the date of publishing. The Crime data is dynamic and can change based on a change in crime verification or how fast reports are written and entered.
CITY OF EASTVALE
Crime Data & Statistics
CY-2026
TOTAL ARRESTS
TOTAL VIOLENT CRIMES
TOTAL PART I CRIMES
TOTAL PROPERTY CRIMES
TOTAL CALLS FOR SERVICE
TOTAL ARRESTS
TRAFFIC COLLISIONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD T/C – No Injury 38 32 42 51 0 0 0 0 0 0 0 0 163
T/C – w/ Injury 8 6 9 7 0 0 0 0 0 0 0 0 30
T/C – Fatality 0 0 0 0 0 0 0 0 0 0 0 0 0 Hit & Run – No Injury 9 7 13 9 0 0 0 0 0 0 0 0 38
Hit & Run – w/ Injury 0 0 1 0 0 0 0 0 0 0 0 0 1
Total Collisions 55 45 65 67 0 0 0 0 0 0 0 0 232
TRAFFIC CITATIONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Parking 236 147 233 263 0 0 0 0 0 0 0 0 879 Traffic / Moving 162 105 164 122 0 0 0 0 0 0 0 0 553
Commercial 147 111 112 103 0 0 0 0 0 0 0 0 473
Total Citations 545 363 509 488 0 0 0 0 0 0 0 0 1,905
TRAFFIC INCIDENTS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD DUI (Arrests/Cites) 1 3 5 4 0 0 0 0 0 0 0 0 13
Street Racing (VC 23103) 15 20 25 25 0 0 0 0 0 0 0 0 85
CITY OF EASTVALE
Traffic Enforcement Statistics
CY-2026
TOTAL TRAFFIC COLLISIONS
TOTAL TRAFFIC CITATIONS
TRAFFIC ENFORCEMENT ACTIVITY
DISCLAIMER: This report's crime data figures are preliminary and pending year-end verification by CA-DOJ and the FBI. All crime data is derived from the Riverside Sheriff's Records Management System (RMS) and is current as of the date of publishing. The Crime data is dynamic and can change based on a change in crime verification or how fast reports are written and entered.
AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.4
June 10, 2026
The Road Repair and Accountability Act of 2017 SB 1 – Project List for FY 26/27
Prepared By:
Jimmy Chung, Public Works Director/ City Engineer
Recommended Action(s)
Staff recommends that the City Council adopt a resolu on adop ng a list of projects for fiscal year 2026-27 funded by SB 1.
Summary
The SB 1 revenue amount for FY 26/27 for Eastvale is es mated to be $1,837,789. Staff recommends that the City Council approve the following list of proposed projects to be funded in-part or solely with Fiscal Year 2026-27 Road Maintenance and Rehabilitation revenues:
1. 2026 Pavement Slurry Seal and Resurfacing Project (94001)
2. 2026 Annual Overlay Project (93018)
2026 Pavement Slurry Seal and Resurfacing Project (94001) This project's prepara on for the construc on plans and specifica on has started; however, staff an cipates this Project will start construc on in the Fall of 2026 to collaborate with JCSD so that they can make residen al water service line repairs in the leak prone areas that coincide with the slurry treatment area. City wants these JCSD repairs done first so that newly treated pavement is not cut while under moratorium to make emergency repairs. The street segments for the slurry project were iden fied using the City's Pavement Management System to develop a list of streets to ensure revenues are being used on the highest priority and cost-effec ve segments, which also meet the community's priori es to protect City's assets and investment. Staff further expects the improvements to include asphalt concrete repairs, crack sealing, slurry seal and cape seal 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
549
treatments, as well as miscellaneous concrete repairs associated with this work. The draB road maintenance list for FY26-27 is provide as Exhibit A to the Resolu on (ACachment 2). The project consists of streets carried over from the uncompleted por on of the FY 2025-26 program, to be funded via carried-over RMRA revenues and new FY 2026-27 allocations.
2026 Annual Overlay Project (93018)
Design and prepara on for this project will be completed by October. Construc on is an cipated to begin in Spring 2027, following coordina on with JCSD to allow comple on of necessary water service line repairs in the affected overlay areas. This sequencing ensures the integrity of the new pavement is preserved and avoids post-construc on disrup ons. The City used its Pavement Management System to iden fy high-priority and cost-effec ve street segments for the overlay work. Improvements will primarily consist of asphalt concrete repairs, along with necessary concrete repairs related to the project. A loca on map for this project is included as Exhibit B to the Resolution (Attachment 3).
Background
On April 28, 2017, the Governor signed Senate Bill 1 (SB 1) into law, which is known as the Road Repair an Accountability Act of 2017. SB 1 created several new funding programs, including the State's Road Maintenance and Rehabilita on Account (RMRA) Program. Funds from SB 1 are deposited into RMRA and appor oned to eligible ci es and coun es based on funding alloca on models and State Revenue es mates. The objec ve of the RMRA Program is to address deferred maintenance on the local streets and roads system through the priori za on and delivery of basic road maintenance and rehabilitation projects, as well as critical safety projects.
The guidelines for the RMRA Program require that all agencies adopt by resolu on all projects proposed to receive Local Streets and Roads funding annually. This resolu on is included in a List of Projects submiCed to the California Transporta on Commission. The List of Projects must provide a descrip on of the projects proposed to receive funding and iden fy the loca ons, proposed schedule, and estimated useful life of the improvements.
Environmental
Approval of the agreement is categorically exempt from California Environment Quality Act (CEQA) review under the CEQA Guidelines Sec on 15303, which exempt projects involving the maintenance of existing facilities from CEQA review.
Strategic Plan Action - Priority Level: 1
| Target #: E
| Goal #: C
Plan for street maintenance
Fiscal Impact
There are no fiscal impacts associated with adop on of the resolu on. The recommended projects are included in the Five-year Capital Improvement Plan. The RMRA Program funding associated with each project has been allocated as part of the proposed fiscal year 2026-27 budget, and no further ac on is necessary. RMRA revenues and expenditures are housed in the Road Maintenance and Rehabilitation Fund number 205.
Prior City Council/Commission Action
Not Applicable. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
550
Attachment(s)
Attachment 1 - Resolution
Attachment 2 - Exhibit A to Resolution
Attachment 3 - Exhibit B to Resolution
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
551
RESOLUTION NO. 26-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTV ALE, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to received fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a propo sed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City will receive an estimated $1,837,789 in RMRA funding in Fiscal Year 2026-27 from SB 1; and
WHEREAS, this is the tenth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure the public input into our community’s transportation priorities/project list; and
WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high -priority and cost -effective projects that also meet the communities priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate major streets throughout the City this year and hundreds of similar projects in the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads needs Assessment found that the City’s streets and roads are in a good condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and road to be maintained in good condition; and
WHEREAS, the SB 1 project l ist and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets 552
infrastructure, and using cutting -edge technology, materials and practices, will have significant positive co-benefits citywide.
NOW, THEREFORE IT IS HEREBY RESOLV ED, ORDERED AND FOUN D by the City Council of the City of Eastvale does hereby resolve, determine and order as follows:
SECTION 1. The foregoing recitals are true and correct.
SECTION 2. The following list of newly proposed projects will be funded in -part or solely with Fiscal Year 2026-27 Road Maintenance and Rehabilitation Account revenues:
2026 Pavement Slurry Seal and Resurfacing Project (94001):
Improvements to be completed by this Project will likely include asphalt concrete repairs, crack sealing, slurry seal and cape seal treatments, as well as miscellaneous concrete repairs associated with this work. Some locations include Angels Camp Ct, Camp Rock St, Cavalry Cir and Gold Dust St . A Street List and a Location Map are provided in Exhibit A, attached hereto and incorporated herein by reference.
Staff anticipates that this Project will start construction in the Fall of 2026 and be completed by December 2026.
The estimated useful life of all expected improvements is between five years (pavement seals) and ten years (pavement patches and repairs).
2026 Annual Overlay Project (93018):
Improvements to be completed by this Project will likely include rehabilitation or resurfacing of pavement , as well as miscellaneous concrete repairs associated with this work.
Some locations include Cantu-Galleano Ranch Rd, Limonite Ave, Archibald Ave and Hellman Ave. A Street List and Location Map is provided in Exhibit B, attached hereto and incorporated herein by reference.
Staff anticipates that this Project will start construction in the Fall of 2026 and be completed by Spring 2027.
The estimated useful life of all expected improvements is between ten years and fifteen years.
SECTION 3. The City Engineer is hereby authorized to undertake such acts as necessary to carry out this Resolution.
SECTION 4. The City Clerk is directed to certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 10th day of June 2026.
553
__________________________________________
Jocelyn Yow
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
554
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §
CITY OF EASTVALE)
I, Marc A. Donohue, City Cl erk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 26-XX, was duly adopted by the City Council of the City of Eastvale, California, at a regular meeting thereof held on the 10th day of June 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk
555
S a n B e r n a r d i n o C o u n t y
O n t a r i o C i t y L i m i t
CHINO
Eastvale
City
Lim
it
Norco
City
Lim
it
S a n t a A n a R i v er
E a s t v a l e C i t y L i m i t
E a s t v a l e C i t y L i m i t
BARON DR
2ND ST
RIVER RD
68TH ST
BELLEGRAVE AVE
6TH ST
LIMONITE AVE LIMONITE AVE
2ND ST
5TH ST
CITRUS ST
CHANDLER ST
SCHLEISMAN RD
SUM
NER
AVE
HARRISON
AVE
65TH ST 65TH ST
ARCHIBALD
AVE
ARCHIBALD
AVE
HAM
NER
AVE
HAM
NER
AVE
I15
N
I15
N
I15
S
I15
S
I15
S
LIMONITE AVE
RIVERBLUFFSLN
HARRISON AVE
BELLEGRAVE AVE
65TH ST
OAKDALE ST
68TH ST
AMBERHILL AVE
NATOMAST
BECKETTFIELD
LN
HEALYLAKE ST
HAVENSIDE CT
LYRA RD
MISSISSIPPI DR
BELLATRIX DR
58TH ST
IRISBEND AVE
STONY RIVER CIR
FIELDM
ASTER
ESTRELLAST
FRONTERA WAY
CHESTERFIELD
CT
HOMECOM
ING
CIR
FOUNTAI N DR
BLOSSOM WAY
COPPER
SKY
CONSTELLATION ST
LIVE
OAK
DR
SAGE BRUSH CIR
RO
YALW
OODS
CIR
DUSK LN
LARKDALE
CIR
PLANETARY RD
NUFFIELD CT
MONTEREY CIR
ROSEBUDDR
HEREFORD LN
LIMONITE AVE
SNOW BUNTING
CT
BAYSIDE CT
PLUMERIA CT
SENDERO AVE
M
OON SHADO
W
CT
RYLEE DR
CIELO CT
TANCY CT
CASCADE CT
GOLDFINCH CIR
FALLING RIVER CT
NASSAU CT
M
OUNTAIN
VIEW
CIR
BLAISDELL CT
COCO CT
LUCKY CT
BANYON TREE CT
KITE CT
CHAPARRALDR
PRAIRIE CIR
BENELLI CT
KOA WOOD CT
MAPLEWOOD CT
FALLINGSTAR CT
BURRAGE ST
TOMMY CT
CLEAR WATER CIR
CARNIVAL CT
BASSET CT
SALERS CT
MYSTIC CLOUD CT
HIGH COUNTRY
CIR
PEACHTREE
DR
CASPIAN CT
DUTCH CT
CALLA LILY CIR
WOODEN GATE WAY
SPANIEL CT
SAMILIN CIR
ARBORCIR
M
AYFIELD ST
SUGARCREEK CIR
HAZELW
OOD
DR
CORVALISCT
TROUTMAN CIR
IVYWOOD CT
BRACE ST
BEVERLY HILLS CT
FINISH DRAFT CT
SILVERTON CIR
NOBURY
CT
MAYFAIRCIR
M
ONTECITO LN
CECILLE CIR
CHEJU CIR
BLOSSOM WAY
BRETON CT
CHAROLAIS
CT
LONGLEAF CT
STANDARDBRED
CIR
CENTAURUS DR
LONETREE CT
DANCY ST
BAY BRIDGE RD
EARLY CRIMSON ST
CALEDONIA CT
LEMAITRE DR
LICHEN DR
TERRAPIN WAY
SHADY DR
WHITE HORSE CT
HIGHBURY W
AY
TAW
NY OW
L CT
BLACKMOOR CT
ORINDA DR
GOLDENEAGLECT
APRICOT TREE LN
GLADIOLAST
ADAGIO CT
BERRY
CREEK
ST
ASHCROFT CIR
ALEXIS CIR
ORION CT
FRENCHTROTTER DR
HALL AVE
MARYLAND AVE
PEACOCK CT
PICTOR CT
VOLANS CT
ELK RIDGECT
EDGE MONT
DR
KNIGHTSBRIDGE CT
FLINT CIR
COUNTRY FAIR DR
PELICAN PEAK CT
OATFIELD AVE
MIRADA CT
GLEN ECHO CT
SILVERLAKES CT
STOCKTONDR
W
ELLS SPRINGS ST
FINCH
ST
HERTZ
PL
BEACHW
OOD
DR
TONY CT
OAKVALE CIR
BLUE SKY CT
PUMICE CTBLUESTONE CT
RAMBLEWOOD CT
BUTTERWOOD CT
MOUNTAIN BREEZE CT
TALLOW
TREE CIR
BERRYHILL
DR
SWAN LAKE MOBILE HOME PARK
RUBY CT
SHORTHORNE DR
BADGER
LN
SPRINGVALE CT
SEAVERCT
KENAI CT
SLATE
CREEK
RD
WOODSHIRE GLEN
CT
SHELBURNE CT
EVENING SUN CT
STARDUST CT
M
O
RN
ING
DAW
N CT
ESTRELLA CT
LARRY
DEAN
ST
RIMMON RD
SADDLEBRED CT
CADENZA DR
BUSHM
ASTER ST
PLEASANT HILL CIR
MONTE VISTA CT
ROSEWOOD CIR
COPPER
SKY
M
ICAH ST
AVEN CT
GREAT FALLS ST
CAMBRIA
DR
OAK TREE LN
CAMP ROCK ST
ELLIS PARK TRL
TRADING POST CT
CALITERRA
CT
PALM
CIR
M
OONRIVER ST
CABELA ST
ROLLING MEADOW ST
GANNET ST
GROUSE ST
KASSELL RD
CAVALRY CIR
W
HIMBREL DR
MORAB
ST
GOLD
DUST
ST
PIONEER CT
OSPREY ST
HIDDEN RIVER
ALMOND GROVE CT
BLUE RIVER CT
CO
BBLE
LN
LAKEV I EW
CIR
POST ST
GREENWARD CT
ONYX CT
BAYRIDGE ST
MAYCRESTAVE
PRAIRIE
MEADOW
RD
DELLBROOK ST
SWAN
LAKEMOBILE HOME PARK
RAPIDS
DR
STAR RUBY AVE
KING ARTHUR
DR
BAY CIR
BITTERCRESS WAY
GRAND RIVER CIR
GATHERING PL
CALF ST
SHADY TREE ST
FESTIVE DR
LAUREL DR
OAK LEAF DR
BOXWOOD
DR
TRAIL RIDERS W
AY
MERIDIAN CT
GALE LN
HEATHGROVE DR
CALINA LN
JADE CT
KENSINGTON CT
LANDERWOODDR
OAK
CREST CIR
ESTONIAN
DR
WOODCREST CT
GOLD SPIRIT ST
M
ARIGOLD ST
PEACHBLOSSOM ST
DIAMOND
BACK
RD
MERRY MEADOWSDR
HOLLIS
ST
CEDAR CREEK RD
EXCALIBUR
DR
LOGSDON DR
W
AKE
FORESTDR
ORANGEVALE AVE
IVY GLEN DR
LONGBRANCH ST
VALENCIA
ST
TARAH ST
STONEBROOK CT
BLUE ROCK CT
SOARING
BIRD
CT
HUNTERVALE DR
JUBILEE PL
LARGODR
NILE WAY
GOLDY
ST
HARM
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DR
CEDAR CREEK RD
WALNUTGROVEAVE
RISINGSTAR DR
MUSTANG WAY
ORANGE ST
WEEPING WILLOW CT
TISDALEST
BADM
INTO
N
ST
WHITELILY ST
GOLDEN BIT ST
FIELDSTREAM
CT
FOUNTAINBROOK
LN
GOLDEN DR
ODYSSEY WAY
ALVARADO LN
GLAZIER LN
EDGEWOOD DR
NO
RTHVIEW
ST
PRAIRIE ROSE LN
LITTLE RIVER RD
OUTBACK WAY
BALTIMORE ST
ASPEN LEAF LN
FOXTROT WAY
SUM
NER AVE
CROSSFIRE CT
SUNNY SPRING
S ST
ROBINBROOK CT
BLUFF
VIEW
LN
MEADOW
S
W
AY
FARM
ALL W
AY
NORTHFORK DR
SHOREHAM
ST
SHADYSIDE
W
AY
DELICIOUS W
AY
THORNBURY LN
BYXBEE CT
AGATE CT
GR
AND PRAIRIE TRL
RO
SEW
O
O
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RETAM
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QUAIL RUN RD
W
ATERLINE
RD
QUARTER HORSE DR
RIO BRAVO AV
E
STARFLOWER ST
AM
BER
DR
PHEASANT KNOLL RD
WALTERS ST
INDIAN
CANYON
CIR
CEDANO
LN
FULLERRANCH
RD
PRAIRIE SMOKE RD
LUNA ST
ORCHID DR
COLEMAN CT
OLMSTEAD ST
COTTAGE
GROVE
DR
KALY CT
SIENNA PL
ITHICA DR
GULFSTREAM CT
FALLSGROVE DR
EDINBURGH RD
CAXTON ST
ANJOU ST
ALTFILLISCHCT
GRANJA
VISTA
DEL
RIO
DORSETT GOLDEN ST
COYOTE
TRAIL
LN
SUMTER ST
NIGHTINGALE CT
STILLBRO
OK
W
AY
MALLORY CT
IRON
HORSELN
M
ADDOX CT
W
OLFHOUND ST
PINTAIL LOOP
MORNING
HILLS
DR
TIG
ARD
LN
CAYUGA W
AY
CORONA
VALLEYAVE
HEISLER ST
STERN CT
SANDHILL CRANE RD
GOOSE ST
FALL CREEK DR
EVERGLADES ST
L A PRADERA WAY
HILL
GROVEST
PORT ARTHUR DR
FOXPOINT
CT
BENGAL
WAY
BLOSSOM WAY
M
ULAN ST
CONCERTO DR
NARCISSE
DR
PRIMROSE RD
BLUE RIBBON LN
SETTLERS
RIDGECT
REDWOOD VALLEY RD
HONEY B
RO
O
K
CT
STRATUS CT
CHANNEL CT
VILLAGE DR
COLDBROOK CIR
HAM
NER AVE
SIMAS CT
MEADOWVALE ST
BLUEBELL
ST
TERP CT
BLUE CRAB CT
JERSEY ST
LANCELO
T
DR
NO
RTHLANDS RD
FLAGSTAFF DR
LEIGHTON
DR
ALDERGATEDR
GYPSUM
CREEK
DR
HO
LLYHEATH CT
W
HITEW
ELL RD
FIELDMASTER ST
FAIRLANE AVE
GR
O
UND IVY CT
HIDDEN WATER RD
TABLE BLUFF CIR
BALLAD DR
PEACH
AVE
W
HITE
CLOVER WAY
CANTERW
O
O
D CT
CEDAR GROVE CT
ROUNDWOOD DR
RETRIEVER ST
SELBY AVE
VALLEY
CREEK
ST
ORTEGA CT
CLEM
SON
DR
DOVE
VALLEY
W
AY
ANNA CT
W
ILD LUPINE RD
RUNYON DR
HARVEST VALLEY AVE
CABRILLO
WAY
SYMPHONY DR
ANZA VISTA CT
ASHW
ELL CT
LEILANI CT
FAIRCHILD DR
ANNANDALEPL
BRIDGEWATER DR LIVEOAKDR
HEISLER ST
RONDO
DR
DEL REY CT
SWAN LAKE AVE
BEECHWOOD CT
EVERGREEN DR
SERENADEDR
RAE CT
HOOPER
BAY
RD
LINDSEY CT
CANDRA DR
ALDERWOOD AVE
ROSELAICT
VILLA RO
SA CT
COBBLE
CREEK
DR
PLAYFAIRW
AY
GOLD CREEK DR
BECKER DR
SW
IFTW
ATER
CT
HOP
CLOVER
RD
GOLDEN NECTAR CT
FOXHOLLOW CIR
PIMLICO
PL
SOLEIL DR
KENTON PL
ENCLAVEDR
HAWTHORNE AVE
PATTISONST
ELM
GROVE
AVE
W
ILDFLOWER
CT
MULAN
ST
CHLOECT
WIND CHIME PL
ELIAS
ST
MONET DR
EASTVALEPKW
Y
THERESA ST
CATTLEMAN
DR
THOROUGHBRED CT
OPERA CT
LOURENCO LN
EMM
ERDALE
ST
CAROLINAS
LN
BRAMBLE ST
GREENRIVER DRM
OONFLOW
ER
DR
M
C
KENZIE
CT
ACEY ST
LEANNE
ST
PIAZZA CT
KIWI AVE
LINNEA ST
ANGUS
ST
TREASURE
DR
OLD
PEAK
LN
ROSEW
OOD W
AY
HIDDEN VALLEY ST
PEACH GROVE LN
CORTLAND ST
WOODLANDS ST
COOL SPRINGS ST
LILYROSE STBEAVER CREEK DR
FESTIVAL
W
AY
OLITE DR
HAZELNUT DR
GLORY DR
BAY ST
BURBANK RD
ALPINE
ST
COFFEEBERRY DR
STAFFORD ST
CRIPPLE CREEK
DR
SNOWDROP ST
NUT GROVE AVE
KOURTNEY CT
NICOLE CT
PRAIRIE ISLAND CIR PARKWOOD AVE
STONE
BROOK
DR
RIO LOBO CIR
LONSDALE
CT
STONEGATE DR
M
AGGIE LN
FOOTHILL DR
JACK LN
DANDELION ST
FUJI ST
ANGELINE
FALLS
W
AY
W
HITE M
ESA CIR
W
ESTERLY W
AY
SPINDLEW
OOD DR
LAURELWOODAVE
MANDEVILLE CT
ROCKROSE CT CANYON CREST
W
OODPIGEON
RD
SUNGOLD AVE
PINEW
OOD CT
DEER CANYON
LIMESTONE LN
RED
G
OLD
ST
DESI LN
VALLEY
M
EADO
W
AVE
LONGHORNEDR
JASPER
DR
W
HISPERW
IND DR
PEAR
AVE
PROSPECTOR CT
MURWOOD
COOL MEADOW DR
BLACK HORSE ST
MEADOWBROOK LN
CLORIS ST
BRIAR ST
NORWEGIAN ST
HUNGARIAN ST
SUNNY BROOK LN
MUSTANG ST
PADDLEW
HEEL DR
ELDERBERRY
AVE
LEMON VALLEY
AVE
SILVERW
OOD DR
CAMPOLINA DR
CARNATION ST
BRIGHT WATER CIR
TURF PARADISE ST
W
ILD ROSE DR
EAGLE RIVER RD
O
SAG
E
RIVER
CT
LUCITE DR
RIVER
DO
W
NS DR
GOLDEN
CLUB
DR
ANNIKA W
AY
MAISEY CT
HARROW
ST
PARK
CIR
EXCELSIOR
DR
RIVER BANK LN
THISTLEDOW
N ST
LYONNAIS ST
M
APLE
GLEN
DR
ROLLING STREAM PL
PAINTED CANYONDR
JAM
ESTOW
N AVE
ASTERLEAF LN
WIND RIVER RD
PINENUT PATH
BITTERSWEET LN
PROMONTORY LN
SILAS PHELPS DR
ARCADIA
ST
CATALINA ST
KING
SLEY CT
BASHKIR ST
LANDINGCT
CLEM
ENTINE DR
AGOURA ST
GAM
EBIRD
ST
EASTERNSHORE DR
RICK LN
AVENLY GLEN WAY
PEBBLE
CREEK
DR
CYPRESS DR
SUGARLOAF DR
ROARING CREEK CIR
BLACKBIRD LN
SERENITY
FALLS
RD
GOLDENROD DR
REDHAVEN
ST
M
EEKER
DR
ALDER DR
GARDENIACT
FALCON RIDGE RD
WISEMANDR
LOST HORSE RD
CAIRO CT
RAINIER AVE
W
INCHESTER CIR
WOODSIDE ST
JIMSONCT
EMMERGLEN WAY
WALTERS ST
CARROLLTON PL
CANOPY
LN
VERNAZZA
PL
NECTARINE AVE
BRIDAL TRAIL CIR
SONGSPARROW RD
W
OODRUSH W
AY
BRIDGE ST
BODINEWAY
SCHOLAR W
AY
HOLLOWBROOK WAY
TIBURON
DR
TOM
SAW
YER W
AY
SHORTHORN DR
SCOUT RANCH RD
TANG
ER LN
M
AX W
AY
RIVERRUN
CT
EMPIRE CT
PETER
W
ILKS
CT
HUDSON RIVER DR
BODEGA CT
YUM
A TERRACE CT
COLEBROOK DR
DALEBROOK DR
WHISPERING HILLS DR
DELAW
ARE RIVER DR
LARSEN
BAY
ST
VIENNA DR
DEER CREEK DR
BURBANK RD
SANSOME CT
TRACEY WAY
ALTAIR CT
PRESIDIO
RD
SEQ
UIN CT
BOULDER
CREEK
DR
NORDLAND DR
APPLE GROVE CT
FEATHER DR
BABBLING BROOK WAY
STOCKTONDR
RIVER RD
HIGHLAND
DR
HELLM
AN AVE
VERONA PL
CLEVELAN
D BAY CT
CACTUS FLOWER ST
RIO GRANDE DR
RIVERGLEN
CT
JASPER LOOP
VIVA DR
IBIS DR
STAM
PEDE ST
W
OODGLEN LN
FOW
LER LN
LAVONDA ST
TOPEKA CT
MCINTOSH CT
KAYAK ST
M
ACKINAW
CT
CAMPFIRE PL
EASTER BAY DR
KERN RIVER DR
DEARBORN ST
PRELUDE ST
REDOAK
DR
TOURM
ALINE
DR
CITRUS
VALLEYAVE
SLEEPY CREEK DR
SERENITY
ST
LOW
ER
CREEK
ST
FERN
CT
FOREST WIN D ST
ARCTICFOXAVE
HOLLAND CT
PINEG
ROVE
PL
TARPAN
CT
W
OOD CANYON CT
ASHFORD M
ILL CT
CREEKSANDCT
SAN REMODR
RIVERBOAT DR
BETHANY CT
WANDERING RILL CT
GRAY HAW K CT
SYDNEY CT
COYOTE VALLEY ST
PERKINS CT
CANTERCOVECT
NORIC CIR
ELLA DR
GREENBELT RD
CASABLANCA CT
M
ARK TW
AIN CT
JANTINA CT
POPPY VIEW CT
PARK
CIR
ROSINE
DR
BRANT CT
A ST
KRISTI LYNN CT
FAIRLANECIR
EG
YPTIAN CT
ROSE M
ARIE LN
LIM
ONIUM
LN
SPRINGCREST
ST
ARCHIBALD AVE
SPRINGWATER LN
BELYNN CT
BLUEFIELD CT
SMITH RIVER RD
MAYBERRY CIR
CORNFLOW
ER CT
CITRUS ST
ASPEN GROVE RD
RUNNING DEER CI R
CURRENT DR
PLUM
AVE
SPRUCE GROVE CT
EAGLEBLUFF LN
JAKE W
AY
BLUE ASH CT
CHERRY
CREEK
CIR
HEATHER LEE ST
JANELLE CIR
BLACKHAWK RD
HAZEL
ST
CRESCENDO
CT
FALL W
AY
LARKSPUR
AVE
RIVERGLEN DR
PRAIRIECREEK PL
REPOSACT
ALEXANDRIA AVE
FLEUVE CIR
SHINKLE DR
VANDEWATER
ST
STRATUS ST
DELAW
ARE
PARK
CT
SORRELLN
GINGER DR
PINE GROVE LN
W
HITE OW
L CT
RIVERBOAT DR
LAKESHOREST
MILANA DR
RICO CT
GINKO CT
AGUA
CLARACIR
FREESIA CT
BRASS RING LN
E
LK
GROVE DR
KAW
EAH CT
ANG
ELS CAM
P CT
PERRY ANN CIR
DOLLY CT
LAUREL CT
SHALLOW BROOK CT
COLDWATER CT
CHARIOT RD
SADDLE CIR
EAST CREEK CT
HENRY ST
EMERALD CANYONCT
PARK CITY DR
BRO
OKSHIRECT
TWIN CREEK CT
LAS
BRISAS
CT
SILVER SADDLE CT
BRUSH CREEK CT
G
ING
ERW
OOD CT
M
OO
NFLO
W
ER
CT
HEATHERWOOD DR
RIVER DOWNS ST
RUBY
GIANT
CT
SOFTWOOD CT
MOSSWOOD CT
TALASI DR
CRIO LLA CIR
BERTS WAY
CANTATA DR
ALDER BROOK LN
S
AGE
W
REN
CT
CASA
DE
M
ARIA
CT
MILTON ST
STILLBROOK W
AY
BARNETT LN
PAUL ST
ROCK ROSE CT
OLDGROVE CIR
LOST
RIVER
RD
M
IDNIGHT
ROSE
CIR
WAGON CREEK WAY
SUNRISECIR
W
HIPPET ST
BLACK FOREST DR
TENNESSEE
RIVER
CT
FISKE
DR
ELYSIAN
CT
AQUILA WAY
QUARRYCREEKCT
ALPACACT
RUBY CANYON DR
RIVERBOAT DR
MERIDIAN ST
M
USK
MALLOWCT
ARM
OUR
CIR
M
ORNING
M
IST
DR
RO
YAL
DIAM
OND
CT
W
ESTCLIFF
W
AY
CHAMPION WAY
CRAIGBURN CIR
ALEXANDRIA AVE
SPICEW
O
O
D CIR
JAMBOREE DR
ELYSSE
ST
ROWEN CT
FLORENCE ST
REBECCA RYAN CT
JAM
ES
RIVER
DR
HUNTERS RUN CT
BALDEAGLEDR
RAFT
CIR
IVY
SPRING
S
CT
SKOKORAT CT
TERRITORY
LN
THISTLE
ST
MARBLEWAY
ERICA
CT
GRAPEWINST
SCHLEISMAN RD
FARMBOROUGHCT
SW
ISS CT
AUTUMNCREEKCT
TRINITY DR
WATERVILLECT
RIVER RD
DEW DROP CT
SNAPDRAGON ST
CHANDLER ST
PERSIMMON CT
BARW
ICK
CT
M
ADERA CT
PLUMMER CREEK
CT
CANOE DR
HOLLYWOOD AVE
SILENT STREAM CT
ROSS
ST
FABIOLA LN
COLUMBIA LN
SALINE DR
COMFORT COVE LN
RIVERTRAILS DR
BISONCT
ESTANCIALN
ORCHARD DR
RASPBERRY CT
W
ATERLILY CT
SW
EET CLO
VER CT
W
INTERBERRY W
AY
COLONIAL
DOW
NS
ST
ROCKCANYON CT
OOSTEN FARMS RD
DEERPATH CIR
POINTER LOOP
OAKHURST
ST
DAIRY ST
SW
AN CREEK DR
KAMELIA ST
BREEZE LN
ANDARAVIDA
RD
W
INDFLOWERCT
COLLEG
E PARK DR
DAPHNE
ST
BURRINGTON ST
DEL
MARCIR
CLEVELAND AVE
HOM
ECOMING DR
CLEAR CANYON
CT
FOURW
INDS
CT
LEGATO CT
TURTLE M
OUNTAIN CIR
EAGLE NEST CT
EVERT DR
G
ERTRUDIS CT
M
ASSYHARRI S WAY
HEAR
T HSTO N
E
CIR
GLOVER CT
STAR GAZER CT
HAIDER CT
KNOWLWOOD CT
IRIS CT
POM
EGRANATE CT
LAVENDER ST
LOWELL ST
CASTLE RD
W
ILD LILAC CT
GOLDCRES T LN
ROCK CREEK CT
GREY HERON CT
LOKAI CT
HALL AVE
RIVER
RD
BRISTOL BAY CIR
SAGEMONT CT
M
O
ON FLO
W
ER DR
BLUE M
IST CT
DRAKE DR
MEADOWSWEETDR
RED
CARDINALCT
BULL
THISTLE
CT
TIGER HORSE CIR
FRANKLIN LN
EL DORADO DR
BRAM
A ST
BARON DR
GRAYLING DR
TW
INSPUR
CT
KISOCT
DAFFODIL CT
LILAC CT
BRYSON AVE
LOTUS ST
LEM
ON G
RASS AVE
WARM CREEK CT
CARICT
ROSEBAY
CT
STARFLOWER CT
POTTER
VALLEY
DR
VERNAL SPRING CT
SHADY KNOLL DR
RYAN LN
JEANNIE ANN CIR
FERN CRE EK
CT
DEEPWATER BEND RD
BRIANHEAD
DR
PANTANERIO
DR
APPLEMOSS CT
POTTER CREEK DR
SILVERW
EED
W
AY
SADDLETREE
CT
LOST
FORT
PL
SCHOLAR W
AY
SCHLEISMAN RD
HUNTER RD
SAN ALISO CT
LA
M
ESA
ST
GRE E
N
GRASS
CT
CELEBRATION DR
HAVENHURST ST
BRANCH
CT
SEASIDE
ST
LOS ROBLES CT
SAND
DUNES
ST
ARMADILLO
DR
ANNEBURY DR
BRIGHT
GEM
CT
BLAZING STAR DR
DAYBREAK DR
PERIDOTCT
TAYLOR W
AY
M
EURICE
CIR
EM
ERALD
DOW
NSST
JARDENE ST
CORALWOODCT
DUSTYTRAIL RD
LYNDSEY ST
EDGEWOODDR
PHEASANT WAY
OHIO
RIVER DR
WOODLAND DR
BEACONSFIELD LN
ENGLISH SETTER ST
BORGES ST
SILVEIRA ST
ICELANDIC
ST
EL PRADO AVE
KAISHA ST
LAKE
SPRINGS
ST
W
HITEW
ATER ST
BUCKHART ST
LAUREL ST
W
HITHERS
W
AY
COSM
OS ST
BURROW
S
W
AY
M
EADOW
RIDGE
M
ISTY M
EADOW
RD
PASO
FINO
ST
TIGER LILY CT
BROOKTREE ST
ST A
NDING
ROCK
RD
SHEFFIELD
ST
AMBERVIEW PL
AMBERSKYWAY
DOCK
DR
SUMMIT DR
W
INDROSEAVE
NORTH SHORE DR
LIMONITE AVE
I 15
I 15
KENDRA LN
BRAYTON AVE
PROVIDENCE WAY
I15
I 15
MONTEREY
CIR
VILLAGE
DR
Mill Creek
Cucam
onga Creek
DAIRYLAND
PARK
MCCUNE
FAMILY
PARK
RIVER
TRAILS
PARK
HARADA
HERITAGE
PARK
ORCHARD
PARK
VERNOLA PARK
JAMES
C HUBER
PARK
RIVER
WALK PARK
HARMONY PARK
LIMONITE
MEADOWS
PARK
CEDAR
CREEK PARK
PACER
PARK
SILVERLAKES
PARK
CAMBRIA PARK
CLARK
PARK
SUNDANCE PARK
FAIRVIEW PARK
MOUNTAIN
VIEW PARK
MOON RIVER
PARK
PROVIDENCE
RANCH PARK
KIPS
KORNER
PARK
TED
BROOKS
PARK
DELAWARE
GREENBELT PARK
HALF MOON
PARK
DEER CREEK
PARK
NEIL
SNIPES
PARK
MAKIN/SHEARER
SPORTS COMPLEX
STAGECOACH
PARK FUTURE
AMERICAN
HEROES PARK
COMMUNITY
CENTER PARK
LAKE
NORCONIAN
SWAN LAKE
CITY OF EASTVALE
S a n B e r n a r d i n o C o u n t y
E a s t v a l e C i t y L i m i t s
HAM
NER AVERIVERSIDE DR
BELLEGRAVE AVE
CANTU-GALLEANO RANCH RD
MISSION BLVD
I 15
HAM
NER AVE
M
ILLIKEN AVE
HW
Y 60
MISSION BLVD
GOO
DM
AN W
AY
RIVERSIDE DR
BELLEGRAVE AVE
SHARP ST
MICRO DR
HARVEST DR
SAMANTHA DR
CAMBRIA DR
DAYBREAK DR
GATHERING PL
PHILADELPHIA AVE
HARMONY DR
HOMECOMING
CIR
GREYSTONE DR
HWY 60
I 15
MISSION BLVD
PHILADELPHIA AVE
HWY 60
HWY 60
Eastvale MDP Ln E2 Stg 2 BsnEastvale MDP Ln E2 Stg 2 Bsn §¨¦15
ÄÅ60
ÄÅ60
Path: G:\DATA\EASTVALE\ROADWAY_MAINTENANCE\SS_Differences\0221\Street_Network_SS.mxd 5 0 2000 40001000
Feet
0 0.25 0.5
Miles
556
Street list
Street From To
ANGELS CAMP CT POST ST END
CAMP ROCK ST END PRAIRIE MEADOW RD
CAVALRY CIR END LONGBRANCH ST
GOLD DUST ST POST ST PIONEER CT
GOLD DUST ST PIONEER CT ROLLING MEADOW ST
KASSELL RD ROLLING MEADOW ST LOST FORT PL
KASSELL RD LOST FORT PL PRAIRIE MEADOW RD
LONGBRANCH ST 65TH ST POST ST
LONGBRANCH ST POST ST CAVALRY CIR
LONGBRANCH ST CAVALRY CIR TRADING POST CT
LONGBRANCH ST TRADING POST CT ROLLING MEADOW ST
LOST FORT PL POST ST KASSELL RD
PIONEER CT GOLD DUST ST END
POST ST END LONGBRANCH ST
POST ST LONGBRANCH ST ANGELS CAMP CT
POST ST ANGELS CAMP CT GOLD DUST ST
POST ST GOLD DUST ST LOST FORT PL
RIO LOBO CIR END PRAIRIE MEADOW RD
ROLLING MEADOW ST LONGBRANCH ST GOLD DUST ST
ROLLING MEADOW ST GOLD DUST ST KASSELL RD
ROLLING MEADOW ST KASSELL RD NORTHFORK DR
TRADING POST CT END LONGBRANCH ST
CAMP ROCK ST PRAIRIE MEADOW RD THISTLEDOWN ST
CAMP ROCK ST THISTLEDOWN ST END
DELTA DOWNS CIR THISTLEDOWN ST END
ELLIS PARK TRL PRAIRIE MEADOW RD EMERALD DOWNS ST
ELLIS PARK TRL EMERALD DOWNS ST PIMLICO PL
ELLIS PARK TRL PIMLICO PL THISTLEDOWN ST
ELLIS PARK TRL THISTLEDOWN ST END
EMERALD DOWNS ST ELLIS PARK TRL OAK TREE LN
FAIR MEADOWS CT PIMLICO PL END
OAK TREE LN EMERALD DOWNS ST PIMLICO PL
OAK TREE LN PIMLICO PL THISTLEDOWN ST
OAK TREE LN THISTLEDOWN ST END
PIMLICO PL ELLIS PARK TRL FAIR MEADOWS CT
PIMLICO PL FAIR MEADOWS CT OAK TREE LN
PRAIRIE MEADOW RD 65TH ST ELLIS PARK TRL
PRAIRIE MEADOW RD ELLIS PARK TRL KASSELL RD
PRAIRIE MEADOW RD KASSELL RD RIO LOBO CIR
PRAIRIE MEADOW RD RIO LOBO CIR CAMP ROCK ST
557
PRAIRIE MEADOW RD CAMP ROCK ST NORTHFORK DR
THISTLEDOWN ST ELLIS PARK TRL DELTA DOWNS CIR
THISTLEDOWN ST DELTA DOWNS CIR OAK TREE LN
THISTLEDOWN ST OAK TREE LN CAMP ROCK ST
BUCKHART ST BURRAGE ST MICAH ST
BURRAGE ST END ROLLING MEADOW ST
BURRAGE ST ROLLING MEADOW ST BUCKHART ST
BURRAGE ST BUCKHART ST GOLDEN BIT ST
BURRAGE ST GOLDEN BIT ST MICAH ST
CLEAR WATER CIR ROLLING MEADOW ST END
CROSSFIRE CT ROLLING MEADOW ST END
FLINT CIR ROLLING MEADOW ST END
GOLDEN BIT ST BURRAGE ST MICAH ST
GOLDEN BIT ST MICAH ST HARRISON AVE
MICAH ST BURRAGE ST GOLDEN BIT ST
MICAH ST GOLDEN BIT ST BUCKHART ST
MICAH ST BUCKHART ST ROLLING MEADOW ST
MICAH ST ROLLING MEADOW ST END
NORTHFORK DR ROLLING MEADOW ST PRAIRIE MEADOW RD
NORTHFORK DR PRAIRIE MEADOW RD HARRISON AVE
ROLLING MEADOW ST NORTHFORK DR BURRAGE ST
ROLLING MEADOW ST BURRAGE ST CLEAR WATER CIR
ROLLING MEADOW ST CLEAR WATER CIR FLINT CIR
ROLLING MEADOW ST FLINT CIR WINCHESTER CIR
ROLLING MEADOW ST WINCHESTER CIR CROSSFIRE CT
ROLLING MEADOW ST CROSSFIRE CT MICAH ST
WINCHESTER CIR ROLLING MEADOW ST END
BLUESTONE CT EDGEWOOD DR END
CHESTERFIELD CT MURWOOD END
EATON WAY PRAIRIE SMOKE RD ROUNDWOOD DR
EDGEWOOD DR WOODRUSH WAY BLUESTONE CT
EDGEWOOD DR BLUESTONE CT WHISPERWIND DR
EDGEWOOD DR WHISPERWIND DR WHITEWELL RD
LANDERWOOD DR HELLMAN AVE WOODRUSH WAY
LANDERWOOD DR WOODRUSH WAY WHISPERWIND DR
LONSDALE CT ROUNDWOOD DR END
MURWOOD WOODRUSH WAY CHESTERFIELD CT
MURWOOD CHESTERFIELD CT WHISPERWIND DR
OAKVALE CIR WOODRUSH WAY END
RAMBLEWOOD CT ROUNDWOOD DR END
ROUNDWOOD DR RAMBLEWOOD CT EATON WAY
ROUNDWOOD DR EATON WAY LONSDALE CT
ROUNDWOOD DR LONSDALE CT WOODRUSH WAY
WHISPERWIND DR MURWOOD LANDERWOOD DR
WHISPERWIND DR LANDERWOOD DR EDGEWOOD DR
WHISPERWIND DR EDGEWOOD DR RAMBLEWOOD CT
WOODRUSH WAY MURWOOD LANDERWOOD DR
WOODRUSH WAY LANDERWOOD DR EDGEWOOD DR
558
WOODRUSH WAY EDGEWOOD DR OAKVALE CIR
WOODRUSH WAY OAKVALE CIR ROUNDWOOD DR
ALDER DR HAZELNUT DR SELBY AVE
ALDER DR SELBY AVE SORREL LN
ASTERLEAF LN ORCHID DR RETRIEVER ST
BANYON TREE CT ORCHID DR END
BEECHWOOD CT HAZELNUT DR END
HAZELNUT DR ORCHID DR SORREL LN
HAZELNUT DR SORREL LN PERSIMMON CT
HAZELNUT DR PERSIMMON CT ALDER DR
HAZELNUT DR ALDER DR BEECHWOOD CT
KOA WOOD CT ORCHID DR END
ORCHID DR END HAZELNUT DR
ORCHID DR HAZELNUT DR KOA WOOD CT
ORCHID DR KOA WOOD CT ASTERLEAF LN
ORCHID DR ASTERLEAF LN BANYON TREE CT
ORCHID DR BANYON TREE CT SELBY AVE
PERSIMMON CT HAZELNUT DR END
SELBY AVE ALDER DR ORCHID DR
SELBY AVE ORCHID DR CHANDLER ST
SORREL LN HAZELNUT DR TALLOW TREE CIR
SORREL LN TALLOW TREE CIR ALDER DR
TALLOW TREE CIR SORREL LN END
559
S a n B e r n a r d i n o C o u n t y
O n t a r i o C i t y L i m i t
CHINO
Eastvale
City
Lim
it
Norco
City
Lim
it
S a n t a A n a R i v er
E a s t v a l e C i t y L i m i t
E a s t v a l e C i t y L i m i t
BARON DR
2ND ST
RIVER RD
68TH ST
BELLEGRAVE AVE
6TH ST
LIMONITE AVE LIMONITE AVE
2ND ST
5TH ST
CITRUS ST
CHANDLER ST
SCHLEISMAN RD
SUM
NER
AVE
HARRISON
AVE
65TH ST 65TH ST
ARCHIBALD
AVE
ARCHIBALD
AVE
HAM
NER
AVE
HAM
NER
AVE
I15
N
I15
N
I15
S
I15
S
I15
S
LIMONITE AVE
RIVERBLUFFSLN
HARRISON AVE
BELLEGRAVE AVE
65TH ST
OAKDALE ST
68TH ST
AMBERHILL AVE
NATOMAST
BECKETTFIELD
LN
HEALYLAKE ST
HAVENSIDE CT
LYRA RD
MISSISSIPPI DR
BELLATRIX DR
58TH ST
IRISBEND AVE
STONY RIVER CIR
FIELDM
ASTER
ESTRELLAST
FRONTERA WAY
CHESTERFIELD
CT
HOMECOM
ING
CIR
FOUNTAI N DR
BLOSSOM WAY
COPPER
SKY
CONSTELLATION ST
LIVE
OAK
DR
SAGE BRUSH CIR
RO
YALW
OODS
CIR
DUSK LN
LARKDALE
CIR
PLANETARY RD
NUFFIELD CT
MONTEREY CIR
ROSEBUDDR
HEREFORD LN
LIMONITE AVE
SNOW BUNTING
CT
BAYSIDE CT
PLUMERIA CT
SENDERO AVE
M
OON SHADO
W
CT
RYLEE DR
CIELO CT
TANCY CT
CASCADE CT
GOLDFINCH CIR
FALLING RIVER CT
NASSAU CT
M
OUNTAIN
VIEW
CIR
BLAISDELL CT
COCO CT
LUCKY CT
BANYON TREE CT
KITE CT
CHAPARRALDR
PRAIRIE CIR
BENELLI CT
KOA WOOD CT
MAPLEWOOD CT
FALLINGSTAR CT
BURRAGE ST
TOMMY CT
CLEAR WATER CIR
CARNIVAL CT
BASSET CT
SALERS CT
MYSTIC CLOUD CT
HIGH COUNTRY
CIR
PEACHTREE
DR
CASPIAN CT
DUTCH CT
CALLA LILY CIR
WOODEN GATE WAY
SPANIEL CT
SAMILIN CIR
ARBORCIR
M
AYFIELD ST
SUGARCREEK CIR
HAZELW
OOD
DR
CORVALISCT
TROUTMAN CIR
IVYWOOD CT
BRACE ST
BEVERLY HILLS CT
FINISH DRAFT CT
SILVERTON CIR
NOBURY
CT
MAYFAIRCIR
M
ONTECITO LN
CECILLE CIR
CHEJU CIR
BLOSSOM WAY
BRETON CT
CHAROLAIS
CT
LONGLEAF CT
STANDARDBRED
CIR
CENTAURUS DR
LONETREE CT
DANCY ST
BAY BRIDGE RD
EARLY CRIMSON ST
CALEDONIA CT
LEMAITRE DR
LICHEN DR
TERRAPIN WAY
SHADY DR
WHITE HORSE CT
HIGHBURY W
AY
TAW
NY OW
L CT
BLACKMOOR CT
ORINDA DR
GOLDENEAGLECT
APRICOT TREE LN
GLADIOLAST
ADAGIO CT
BERRY
CREEK
ST
ASHCROFT CIR
ALEXIS CIR
ORION CT
FRENCHTROTTER DR
HALL AVE
MARYLAND AVE
PEACOCK CT
PICTOR CT
VOLANS CT
ELK RIDGECT
EDGE MONT
DR
KNIGHTSBRIDGE CT
FLINT CIR
COUNTRY FAIR DR
PELICAN PEAK CT
OATFIELD AVE
MIRADA CT
GLEN ECHO CT
SILVERLAKES CT
STOCKTONDR
W
ELLS SPRINGS ST
FINCH
ST
HERTZ
PL
BEACHW
OOD
DR
TONY CT
OAKVALE CIR
BLUE SKY CT
PUMICE CTBLUESTONE CT
RAMBLEWOOD CT
BUTTERWOOD CT
MOUNTAIN BREEZE CT
TALLOW
TREE CIR
BERRYHILL
DR
SWAN LAKE MOBILE HOME PARK
RUBY CT
SHORTHORNE DR
BADGER
LN
SPRINGVALE CT
SEAVERCT
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GROUSE ST
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M
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W
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NILE WAY
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GLAZIER LN
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ST
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BALTIMORE ST
ASPEN LEAF LN
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NER AVE
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W
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WALTERS ST
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CIR
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LN
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RD
PRAIRIE SMOKE RD
LUNA ST
ORCHID DR
COLEMAN CT
OLMSTEAD ST
COTTAGE
GROVE
DR
KALY CT
SIENNA PL
ITHICA DR
GULFSTREAM CT
FALLSGROVE DR
EDINBURGH RD
CAXTON ST
ANJOU ST
ALTFILLISCHCT
GRANJA
VISTA
DEL
RIO
DORSETT GOLDEN ST
COYOTE
TRAIL
LN
SUMTER ST
NIGHTINGALE CT
STILLBRO
OK
W
AY
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HORSELN
M
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W
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HILLS
DR
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ARD
LN
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AY
CORONA
VALLEYAVE
HEISLER ST
STERN CT
SANDHILL CRANE RD
GOOSE ST
FALL CREEK DR
EVERGLADES ST
L A PRADERA WAY
HILL
GROVEST
PORT ARTHUR DR
FOXPOINT
CT
BENGAL
WAY
BLOSSOM WAY
M
ULAN ST
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DR
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BLUE RIBBON LN
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RO
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CT
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ST
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FLAGSTAFF DR
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HARVEST VALLEY AVE
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WAY
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ASHW
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LEILANI CT
FAIRCHILD DR
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SWAN LAKE AVE
BEECHWOOD CT
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BAY
RD
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ALDERWOOD AVE
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DR
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BECKER DR
SW
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CT
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ENCLAVEDR
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PATTISONST
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ST
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DR
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LN
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DR
M
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ST
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DR
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PEACH GROVE LN
CORTLAND ST
WOODLANDS ST
COOL SPRINGS ST
LILYROSE STBEAVER CREEK DR
FESTIVAL
W
AY
OLITE DR
HAZELNUT DR
GLORY DR
BAY ST
BURBANK RD
ALPINE
ST
COFFEEBERRY DR
STAFFORD ST
CRIPPLE CREEK
DR
SNOWDROP ST
NUT GROVE AVE
KOURTNEY CT
NICOLE CT
PRAIRIE ISLAND CIR PARKWOOD AVE
STONE
BROOK
DR
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CT
STONEGATE DR
M
AGGIE LN
FOOTHILL DR
JACK LN
DANDELION ST
FUJI ST
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FALLS
W
AY
W
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ESA CIR
W
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AY
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LAURELWOODAVE
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ROCKROSE CT CANYON CREST
W
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PINEW
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DEER CANYON
LIMESTONE LN
RED
G
OLD
ST
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M
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W
AVE
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JASPER
DR
W
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IND DR
PEAR
AVE
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MURWOOD
COOL MEADOW DR
BLACK HORSE ST
MEADOWBROOK LN
CLORIS ST
BRIAR ST
NORWEGIAN ST
HUNGARIAN ST
SUNNY BROOK LN
MUSTANG ST
PADDLEW
HEEL DR
ELDERBERRY
AVE
LEMON VALLEY
AVE
SILVERW
OOD DR
CAMPOLINA DR
CARNATION ST
BRIGHT WATER CIR
TURF PARADISE ST
W
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EAGLE RIVER RD
O
SAG
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RIVER
CT
LUCITE DR
RIVER
DO
W
NS DR
GOLDEN
CLUB
DR
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ST
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DR
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M
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GLEN
DR
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PAINTED CANYONDR
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ASTERLEAF LN
WIND RIVER RD
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BITTERSWEET LN
PROMONTORY LN
SILAS PHELPS DR
ARCADIA
ST
CATALINA ST
KING
SLEY CT
BASHKIR ST
LANDINGCT
CLEM
ENTINE DR
AGOURA ST
GAM
EBIRD
ST
EASTERNSHORE DR
RICK LN
AVENLY GLEN WAY
PEBBLE
CREEK
DR
CYPRESS DR
SUGARLOAF DR
ROARING CREEK CIR
BLACKBIRD LN
SERENITY
FALLS
RD
GOLDENROD DR
REDHAVEN
ST
M
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DR
ALDER DR
GARDENIACT
FALCON RIDGE RD
WISEMANDR
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W
INCHESTER CIR
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JIMSONCT
EMMERGLEN WAY
WALTERS ST
CARROLLTON PL
CANOPY
LN
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PL
NECTARINE AVE
BRIDAL TRAIL CIR
SONGSPARROW RD
W
OODRUSH W
AY
BRIDGE ST
BODINEWAY
SCHOLAR W
AY
HOLLOWBROOK WAY
TIBURON
DR
TOM
SAW
YER W
AY
SHORTHORN DR
SCOUT RANCH RD
TANG
ER LN
M
AX W
AY
RIVERRUN
CT
EMPIRE CT
PETER
W
ILKS
CT
HUDSON RIVER DR
BODEGA CT
YUM
A TERRACE CT
COLEBROOK DR
DALEBROOK DR
WHISPERING HILLS DR
DELAW
ARE RIVER DR
LARSEN
BAY
ST
VIENNA DR
DEER CREEK DR
BURBANK RD
SANSOME CT
TRACEY WAY
ALTAIR CT
PRESIDIO
RD
SEQ
UIN CT
BOULDER
CREEK
DR
NORDLAND DR
APPLE GROVE CT
FEATHER DR
BABBLING BROOK WAY
STOCKTONDR
RIVER RD
HIGHLAND
DR
HELLM
AN AVE
VERONA PL
CLEVELAN
D BAY CT
CACTUS FLOWER ST
RIO GRANDE DR
RIVERGLEN
CT
JASPER LOOP
VIVA DR
IBIS DR
STAM
PEDE ST
W
OODGLEN LN
FOW
LER LN
LAVONDA ST
TOPEKA CT
MCINTOSH CT
KAYAK ST
M
ACKINAW
CT
CAMPFIRE PL
EASTER BAY DR
KERN RIVER DR
DEARBORN ST
PRELUDE ST
REDOAK
DR
TOURM
ALINE
DR
CITRUS
VALLEYAVE
SLEEPY CREEK DR
SERENITY
ST
LOW
ER
CREEK
ST
FERN
CT
FOREST WIN D ST
ARCTICFOXAVE
HOLLAND CT
PINEG
ROVE
PL
TARPAN
CT
W
OOD CANYON CT
ASHFORD M
ILL CT
CREEKSANDCT
SAN REMODR
RIVERBOAT DR
BETHANY CT
WANDERING RILL CT
GRAY HAW K CT
SYDNEY CT
COYOTE VALLEY ST
PERKINS CT
CANTERCOVECT
NORIC CIR
ELLA DR
GREENBELT RD
CASABLANCA CT
M
ARK TW
AIN CT
JANTINA CT
POPPY VIEW CT
PARK
CIR
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DR
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A ST
KRISTI LYNN CT
FAIRLANECIR
EG
YPTIAN CT
ROSE M
ARIE LN
LIM
ONIUM
LN
SPRINGCREST
ST
ARCHIBALD AVE
SPRINGWATER LN
BELYNN CT
BLUEFIELD CT
SMITH RIVER RD
MAYBERRY CIR
CORNFLOW
ER CT
CITRUS ST
ASPEN GROVE RD
RUNNING DEER CI R
CURRENT DR
PLUM
AVE
SPRUCE GROVE CT
EAGLEBLUFF LN
JAKE W
AY
BLUE ASH CT
CHERRY
CREEK
CIR
HEATHER LEE ST
JANELLE CIR
BLACKHAWK RD
HAZEL
ST
CRESCENDO
CT
FALL W
AY
LARKSPUR
AVE
RIVERGLEN DR
PRAIRIECREEK PL
REPOSACT
ALEXANDRIA AVE
FLEUVE CIR
SHINKLE DR
VANDEWATER
ST
STRATUS ST
DELAW
ARE
PARK
CT
SORRELLN
GINGER DR
PINE GROVE LN
W
HITE OW
L CT
RIVERBOAT DR
LAKESHOREST
MILANA DR
RICO CT
GINKO CT
AGUA
CLARACIR
FREESIA CT
BRASS RING LN
E
LK
GROVE DR
KAW
EAH CT
ANG
ELS CAM
P CT
PERRY ANN CIR
DOLLY CT
LAUREL CT
SHALLOW BROOK CT
COLDWATER CT
CHARIOT RD
SADDLE CIR
EAST CREEK CT
HENRY ST
EMERALD CANYONCT
PARK CITY DR
BRO
OKSHIRECT
TWIN CREEK CT
LAS
BRISAS
CT
SILVER SADDLE CT
BRUSH CREEK CT
G
ING
ERW
OOD CT
M
OO
NFLO
W
ER
CT
HEATHERWOOD DR
RIVER DOWNS ST
RUBY
GIANT
CT
SOFTWOOD CT
MOSSWOOD CT
TALASI DR
CRIO LLA CIR
BERTS WAY
CANTATA DR
ALDER BROOK LN
S
AGE
W
REN
CT
CASA
DE
M
ARIA
CT
MILTON ST
STILLBROOK W
AY
BARNETT LN
PAUL ST
ROCK ROSE CT
OLDGROVE CIR
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RIVER
RD
M
IDNIGHT
ROSE
CIR
WAGON CREEK WAY
SUNRISECIR
W
HIPPET ST
BLACK FOREST DR
TENNESSEE
RIVER
CT
FISKE
DR
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CT
AQUILA WAY
QUARRYCREEKCT
ALPACACT
RUBY CANYON DR
RIVERBOAT DR
MERIDIAN ST
M
USK
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OUR
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M
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M
IST
DR
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DIAM
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W
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W
AY
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JAMBOREE DR
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ST
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FLORENCE ST
REBECCA RYAN CT
JAM
ES
RIVER
DR
HUNTERS RUN CT
BALDEAGLEDR
RAFT
CIR
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SPRING
S
CT
SKOKORAT CT
TERRITORY
LN
THISTLE
ST
MARBLEWAY
ERICA
CT
GRAPEWINST
SCHLEISMAN RD
FARMBOROUGHCT
SW
ISS CT
AUTUMNCREEKCT
TRINITY DR
WATERVILLECT
RIVER RD
DEW DROP CT
SNAPDRAGON ST
CHANDLER ST
PERSIMMON CT
BARW
ICK
CT
M
ADERA CT
PLUMMER CREEK
CT
CANOE DR
HOLLYWOOD AVE
SILENT STREAM CT
ROSS
ST
FABIOLA LN
COLUMBIA LN
SALINE DR
COMFORT COVE LN
RIVERTRAILS DR
BISONCT
ESTANCIALN
ORCHARD DR
RASPBERRY CT
W
ATERLILY CT
SW
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VER CT
W
INTERBERRY W
AY
COLONIAL
DOW
NS
ST
ROCKCANYON CT
OOSTEN FARMS RD
DEERPATH CIR
POINTER LOOP
OAKHURST
ST
DAIRY ST
SW
AN CREEK DR
KAMELIA ST
BREEZE LN
ANDARAVIDA
RD
W
INDFLOWERCT
COLLEG
E PARK DR
DAPHNE
ST
BURRINGTON ST
DEL
MARCIR
CLEVELAND AVE
HOM
ECOMING DR
CLEAR CANYON
CT
FOURW
INDS
CT
LEGATO CT
TURTLE M
OUNTAIN CIR
EAGLE NEST CT
EVERT DR
G
ERTRUDIS CT
M
ASSYHARRI S WAY
HEAR
T HSTO N
E
CIR
GLOVER CT
STAR GAZER CT
HAIDER CT
KNOWLWOOD CT
IRIS CT
POM
EGRANATE CT
LAVENDER ST
LOWELL ST
CASTLE RD
W
ILD LILAC CT
GOLDCRES T LN
ROCK CREEK CT
GREY HERON CT
LOKAI CT
HALL AVE
RIVER
RD
BRISTOL BAY CIR
SAGEMONT CT
M
O
ON FLO
W
ER DR
BLUE M
IST CT
DRAKE DR
MEADOWSWEETDR
RED
CARDINALCT
BULL
THISTLE
CT
TIGER HORSE CIR
FRANKLIN LN
EL DORADO DR
BRAM
A ST
BARON DR
GRAYLING DR
TW
INSPUR
CT
KISOCT
DAFFODIL CT
LILAC CT
BRYSON AVE
LOTUS ST
LEM
ON G
RASS AVE
WARM CREEK CT
CARICT
ROSEBAY
CT
STARFLOWER CT
POTTER
VALLEY
DR
VERNAL SPRING CT
SHADY KNOLL DR
RYAN LN
JEANNIE ANN CIR
FERN CRE EK
CT
DEEPWATER BEND RD
BRIANHEAD
DR
PANTANERIO
DR
APPLEMOSS CT
POTTER CREEK DR
SILVERW
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W
AY
SADDLETREE
CT
LOST
FORT
PL
SCHOLAR W
AY
SCHLEISMAN RD
HUNTER RD
SAN ALISO CT
LA
M
ESA
ST
GRE E
N
GRASS
CT
CELEBRATION DR
HAVENHURST ST
BRANCH
CT
SEASIDE
ST
LOS ROBLES CT
SAND
DUNES
ST
ARMADILLO
DR
ANNEBURY DR
BRIGHT
GEM
CT
BLAZING STAR DR
DAYBREAK DR
PERIDOTCT
TAYLOR W
AY
M
EURICE
CIR
EM
ERALD
DOW
NSST
JARDENE ST
CORALWOODCT
DUSTYTRAIL RD
LYNDSEY ST
EDGEWOODDR
PHEASANT WAY
OHIO
RIVER DR
WOODLAND DR
BEACONSFIELD LN
ENGLISH SETTER ST
BORGES ST
SILVEIRA ST
ICELANDIC
ST
EL PRADO AVE
KAISHA ST
LAKE
SPRINGS
ST
W
HITEW
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BUCKHART ST
LAUREL ST
W
HITHERS
W
AY
COSM
OS ST
BURROW
S
W
AY
M
EADOW
RIDGE
M
ISTY M
EADOW
RD
PASO
FINO
ST
TIGER LILY CT
BROOKTREE ST
ST A
NDING
ROCK
RD
SHEFFIELD
ST
AMBERVIEW PL
AMBERSKYWAY
DOCK
DR
SUMMIT DR
W
INDROSEAVE
NORTH SHORE DR
LIMONITE AVE
I 15
I 15
KENDRA LN
BRAYTON AVE
PROVIDENCE WAY
I15
I 15
MONTEREY
CIR
VILLAGE
DR
Mill Creek
Cucam
onga Creek
DAIRYLAND
PARK
MCCUNE
FAMILY
PARK
RIVER
TRAILS
PARK
HARADA
HERITAGE
PARK
ORCHARD
PARK
VERNOLA PARK
JAMES
C HUBER
PARK
RIVER
WALK PARK
HARMONY PARK
LIMONITE
MEADOWS
PARK
CEDAR
CREEK PARK
PACER
PARK
SILVERLAKES
PARK
CAMBRIA PARK
CLARK
PARK
SUNDANCE PARK
FAIRVIEW PARK
MOUNTAIN
VIEW PARK
MOON RIVER
PARK
PROVIDENCE
RANCH PARK
KIPS
KORNER
PARK
TED
BROOKS
PARK
DELAWARE
GREENBELT PARK
HALF MOON
PARK
DEER CREEK
PARK
NEIL
SNIPES
PARK
MAKIN/SHEARER
SPORTS COMPLEX
STAGECOACH
PARK FUTURE
AMERICAN
HEROES PARK
COMMUNITY
CENTER PARK
LAKE
NORCONIAN
SWAN LAKE
CITY OF EASTVALE
S a n B e r n a r d i n o C o u n t y
E a s t v a l e C i t y L i m i t s
HAM
NER AVERIVERSIDE DR
BELLEGRAVE AVE
CANTU-GALLEANO RANCH RD
MISSION BLVD
I 15
HAM
NER AVE
M
ILLIKEN AVE
HW
Y 60
MISSION BLVD
GOO
DM
AN W
AY
RIVERSIDE DR
BELLEGRAVE AVE
SHARP ST
MICRO DR
HARVEST DR
SAMANTHA DR
CAMBRIA DR
DAYBREAK DR
GATHERING PL
PHILADELPHIA AVE
HARMONY DR
HOMECOMING
CIR
GREYSTONE DR
HWY 60
I 15
MISSION BLVD
PHILADELPHIA AVE
HWY 60
HWY 60
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Path: G:\DATA\EASTVALE\ROADWAY_MAINTENANCE\SS_Differences\0221\Street_Network_SS.mxd 5 0 2000 40001000
Feet
0 0.25 0.5
Miles
560
Street list
Street From To
HELLMAN AVE WALTERS SCHLEISMAN RD
ARCHIABLD AVE 65TH ST LIMONITE AVE
LIMONITE AVE I-15 HAMNER AVE
RIVERSIDE DR I-15 HAMNER AVE
ARCHIABLD AVE RIVER RD CORBIN
65TH ST ARCHIBALD AVE COYOTE TRAIL LN
561
AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.5
June 10, 2026
Renewal of the Local Responsibility Area Wildland Protec.on Reimbursement Agreement from July 1, 2026 through June 30, 2027
Prepared By:
Johnny Terfehr, Community Safety Director
Recommended Action(s)
Staff recommends that the City Council authorize the City Manager to execute an Agreement with the California Department of Forestry and Fire protec!on services in an amount not to exceed $67,109.17 for FY 2026/27 for Fire Protec!on services within the local responsibility areas within the City.
Summary
The City currently contracts with the California Department of Forestry and Fire Protec!on (CalFIRE) for fire protec!on of 1,259 acres of designated wildland area that is within the boundaries of the City. Wildland areas that are within incorporated ci!es, fire protec!on districts, and special districts with fire suppression responsibility are referred to as Local Responsibility Areas (LRA). All fire suppression activities and responsibilities within LRA wildland areas are the responsibility of the local agency.
Background
Wildland fires within the areas incorporated within the City are frequent. Wildland fires are considered one of the highest natural disaster risks that the City faces. The City is located in an extremely wind prone area and it is not uncommon for fires to grow beyond the local capability of the resources assigned to protect the City. W
hen a wildland fire grows in size beyond the ability and capability of local resources, assistance is requested from CalFIRE to provide wildland engine 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
562
companies, inmate hand crews, bulldozers and aircra<. Without an agreement for protec!on of wildlands within an LRA between the City and the State of California, these resources are then considered assistance-by-hire and the City is liable for the full cost from the time of dispatch.
Within the City there are 1,259 acres designated as wildlands subject to the LRA designa!on. This area includes the Santa Ana Riverbed. In an effort to reduce the City’s liability for the cost of wildland fire suppression in the LRA area, the city can enter into a Local Responsibility Area Wildland Fire Protec!on Agreement (Agreement) with CalFIRE, for protec!on of wildlands within the City.
This Agreement will automa!cally provide state resources to control a wildland fire at no addi!onal cost to the city beyond the amount stated in the Agreement. CalFIRE will provide fire protec!on to the LRA as if they were s!ll the sole agency with fire suppression responsibility. This Agreement will provide unlimited use of state engine companies, inmate hand crews, bulldozers and aircra< to supplement the daily level of fire protection provided to the City by the County of Riverside.
Environmental
Not applicable.
Strategic Plan Action - Priority Level: N/A
| Target #: A
| Goal #: E
Enhanced Fire Response and Preparedness.
Fiscal Impact
Funds for fire services are paid through the City's Fire Structural Fund, which comes from a por!on of the City's property tax allocated for fire services. The cost es!mate for services is $67,109.17 for FY 2026/27, and budget for this amount is included in the proposed 2026/27 budget. Funds are budgeted in the Fire Fund account number 110-420-6480.
Prior City Council/Commission Action
At the June 23, 2021, City Council mee!ng, the first agreement with the California Department of Forestry was approved in the amount of $47,312.41.
At the June 8, 2022, City Council mee!ng, the first renewal of the agreement with the California Department of Forestry was approved in the amount of $43,462.55.
At the May 24, 2023, City Council mee!ng, the second renewal of the agreement with the California Department of Forestry was approved in the amount of $51,500.
At the September 11, 2024, City Council mee!ng, the third renewal of the agreement with the California Department of Forestry was approved in the amount of $60,094.81.
At the June 11, 2025 City Council mee!ng, the fourth renewal of the agreement with the California Department of Forestry was approved in the amount of $69,980.74.
Attachment(s)
Attachment - Cooperative Local Responsibility Are Wildland Protection Reimbursement Agreement
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
563
STATE OF CALIFORNIA
COOPERATIVE FIRE PROGRAMS
LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION
REIMBURSEMENT AGREEMENT
LG-W REV 8/2024
AGREEMENT NUMBER 3CA07800
REGISTRATION NUMBER:
1. This Agreement is entered into between the State Agency and the Local Agency named below:
STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME
City of Eastvale
2. The term of this Agreement is: July 1, 2026 through June 30,2027
3. The maximum amount of this Agreement is: $ 67,109.17 Sixty seven thousand, one hundred nine dollars and seventeen cents.
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.
Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C* – General Terms and Conditions; DGS GTC Version: 02/2025 0 pages Exhibit D – Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E – Additional Provisions 12 pages
*Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this Agreement as if attached hereto.
General Terms and Conditions can be viewed at: http://www.dgs.ca.gov/ols IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
City of Easvale
BY (Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Mark Orme, City Manager
ADDRESS
12363 Limonite Ave. #910, Eastvale, CA 91752
STATE OF CALIFORNIA
AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature)
DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Matthew Sully, Deputy Director, Cooperative Fire Protection ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
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Contractor Name: City of Eastvale
Contract No: 3CA07800
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EXHIBIT A
COOPERATIVE FIRE PROGRAMS
AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA
1. The project representatives during the term of this Agreement will be:
CAL FIRE Unit Chief: Riverside Unit Local Agency: City of Eastvale Name: Robert Fish Name: Mark Orme
Phone: 951-940-6900 Phone: 951-703-4479
Fax: 951-640-6910 Fax: 951-685-1225
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:
CAL FIRE Unit Chief: Robert Fish Local Agency: City of Eastvale Section/Unit: Riverside Unit Section/Unit: City Manager Attention: Scott Philippbar Attention: Mark Orme
Address: 210 W. San Jacinto
Ave. Perris, CA 92570
Address: 12363 Limonite Ave.
Eastvale, CA 91752
Phone: 951-640-6900 Phone: 951-703-4479
Fax: 951-640-6910 Fax: 951-685-1225
Send an additional copy of all correspondence to:
CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460
2. AUTHORIZATION
This Agreement is entered into this 1st day of July , 2026, by and between the State of California, hereinafter called STATE and City of Eastvale, County of Riverside, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the standar d c
lauses for example in Exhibit C, use the word “Contractor” that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement.
Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection.
3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 1259 acres of land as indicated on the map included under Exhibit E and desires t o
c
ontract with the STATE to provide wildland fire protection to said area. 565
Contractor Name: City of Eastvale
Contract No: 3CA07800
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S
TATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas.
4. SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.
B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland fire protection at the same level of service it now provides on adjacent State Responsibility Area.
C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fir e
pr
otection provided by the STATE will be limited to those resources identified in the preplanned w
ildland response for the respective area. Any resources beyond those specified in t he pr
eplanned wildland response are assistance by hire and the financial responsibility of t he LO
CAL AGENCY.
5. ADMINISTRATION
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE.
B. STATE response will be subject to availability of resources.
C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command.
D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area.
6. MUTUAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire pr
otection remains the jurisdictional and financial responsibility of LOCAL AGENCY.
7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services.
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Contractor Name: City of Eastvale
Contract No: 3CA07800
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EXHIBIT B
BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION
1. Invoicing and Payment:
A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of 47.55 per acre, plus an 12.10% administrative charge for a total of $67,109.17 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject t o appr
oval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates.
B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if writt en appr
oval is not received by STATE within said period, STATE’s obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination.
C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENC Y r
eceives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection r
ate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY t he am
ount of any overpayment.
2. Budge
t Contingency Clause
A. If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required her
ein.
B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an
agr
eement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice t
erms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notic e
per
iods required herein.
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Contractor Name: City of Eastvale
Contract No: 3CA07800
- 5 -
D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL A
GENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the r
educed services, pursuant to the notice terms herein.
E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appr
opriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.
F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in t
his Agreement.
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Contractor Name: City of Eastvale
Contract No: 3CA07800
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EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement , including non - payment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation.
2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon
A
greement or understanding.
3. Operating Plan
Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be attached after Exhibit E . If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan.
4. Extension of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of services provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into.
5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.
6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party. 569
Contractor Name: City of Eastvale
Contract No: 3CA07800
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EXHIBIT E
ADDITIONAL PROVISIONS
Attachments
B udget Plan
T opographic Map
O perating Plan
A nnual Report
570
Eastvale
3CA07800
Page #: 8
39019
AND THE CITY/TOWN OF A LOCAL AGENCY
Number of Acres 1259
General Fund Reimbursement 19.67$ 24,764.53$
Unit Budget 27.88$ 35,100.92$
Sub-Total 59,865.45$
Admin Rate 12.10% 7,243.72$
Total Protection Cost 67,109.17$
FOR THE 2026/2027 FISCAL YEAR
LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account (PCA #)
Contract Name:
Contract #:
Comments Section:
AGREEMENT COST CALCULATIONS:
THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA)
WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE
STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE) Eastvale
571
Contract Number: 3CA07800 RRU Contract Acres: 1,259 Fiscal Year: 2026/2027 Pg.9 Chino Hills
Im) Eas;vate_WPA_2021
SRA 2021
LJFRA
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LJSRA
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Wildland Protection Agreement
City of Eastvale
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572
C ity of Eastvale
Contract Number: 3CA07267
Page | 10
__________________________________________________________________________________
Wildland Operating Plan
Between
The City of Eastvale
and
CAL FIRE/
Riverside Unit
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City of Eastvale
Contract Number: 3CA07800 Pa
g e | 11
O
PERATING PLAN
T
able of Contents
Page
1. Overview…………………………………………………………………… 12
2. A
uthority…………………………………………………………………… 12
3. P
urpose…………………………………………………………………….. 12
4. D
efinitions & Restrictions…………………………………………………. 12
5. P
rocedures………………………………………………………………….. 12-14
6. A
dministration……………………………………………………………… 14
7. F
ire Prevention……………………………………………………………… 14-16
8. A
pproval…………………………………………………………………….. 17
A
PPENDIX
P
replanned Initial Attack Response –Unit……………………. B-1
P
replanned Initial Attack Response – Local Agency Fire Department……… B-2 574
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OPER
ATING PLAN
1. OVER
VIEW
Th
is Operating Plan, hereinafter referred to as PLAN, is between the California Department of Forestry & Fire Protection, Riverside Unit, hereinafter referred to as CAL FIRE and the City of Eastvale, Eastvale Fire Department, hereinafter referred to as CITY. It has been developed to specifically address the Agreement for Protection of Wildlands within a Local Agency, hereinafter referred to as AGREEMENT, between CAL FIRE and CITY for wildland fire protection within the city limits.
2. AUTH
ORITY
The
PLAN is required of both CAL FIRE and CITY as part of the AGREEMENT dated July 1, 2026.
3. PURP
OSE
Th
is PLAN will provide the Unit Chief of CAL FIRE and the Fire Chief of CITY a means for executing the AGREEMENT and is hereby attached as Exhibit B with appendices B-1 and B-2 to that AGREEMENT.
4. DEF
INITIONS AND RESTRICTIONS
Se
e AGREEMENT for definitions and descriptions of general terms. This PLAN does not allow either agency to operate outside the limitations in the AGREEMENT.
5. PROC
EDURES
A. Fi
re Reporting/Reports-When CITY receives a report of a wildfire within the area of the AGREEMENT, it shall promptly notify the Riverside Unit Emergency Command Center (ECC). Each agency will process their appropriate reports and make the information available, upon request of the other agency, in no more than 60 days.
B. In
cident Management-The Incident Command System (ICS) will be used to manage wildfires within the area of the AGREEMENT. Unified Command will be implemented with a CAL FIRE representative and a CITY representative. 575
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C. F
ires within the area of the AGREEMENT-Each agency will maintain a preplanned initial attack response (PIAR) for fires within the area of the AGREEMENT. See Appendices B-1 and B-2. Immediate cooperation between agency dispatch centers will occur to ensure prompt response of appropriate resources into the area of the fire. CAL FIRE resources will be ordered according to the terms of the AGREEMENT through the ECC. Any augmentation of the preplanned CAL FIRE response, with CAL FIRE resources, shall be authorized by a CAL FIRE Incident Commander or Agency Representative. Augmentation of the preplanned response may require a post incident audit. The audit will seek to demonstrate that adjacent CAL FIRE Direct Protection Areas (DPA’s) were threatened, or that the augmentation was justified on a cost efficiency basis. Local government and private resources will be ordered through the CITY dispatch center (DISPATCH) to ensure proper utilization of the Master Mutual Aid Agreement.
D. M
utual Aid-All initial attack resources will be considered mutual aid for the purpose of this AGREEMENT.
E. In
itial Attack-Initial attack resources will always be based on the closest resources concept identified in the PIAR. See Appendices B-1 and B-2.
F. M
ove-Up & Cover-Station coverage will be exchanged between both agencies when appropriate. To prevent long-term coverage problems to either agency, the covering agency’s engines will be replaced with the covered agency’s resources as soon as it is practical to do so.
G. F
ire Information: Unified Command-
1. B
oth agencies will enter into a unified command structure to manage the incident by establishing a common set of incident objectives and strategies.
This will be accomplished without losing or abdicating agency authority, responsibility or accountability. A Unified Ordering Point will be identified and established.
2. R
epresentatives of both agencies will meet as needed to discuss procedures governing and locations of potential Information Centers. Both agencies will strive to maintain a roster of certified Public Information Officers for use during emergencies.
3. T
he Unified Command will determine which agency will provide the Lead Information Officer. Normally, it will be the agency with the greatest commitment of resources on the incident.
H. R
epresentatives of CAL FIRE and CITY, of the rank of Battalion Chief or higher, may order resources directly from the ECC or DISPATCH when an immediate need arises. 576
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T
hese resources may include engines, fire crews and bulldozers in accordance with the AGREEMENT. Resources sent in response to these requests will conform to the closet resources concept.
6. ADM
INISTRATION
Th
e CAL FIRE Unit Chief and the CITY Fire Chief, or their designees, along with representatives from the CAL FIRE ECC and CITY DISPATCH will meet annually to discuss, review, and update the following items; procedures for reporting fires, procedures to dispatch resources to fires within the area of the AGREEMENT, procedures to dispatch resources to fires along the boundaries of the area of the AGREEMENT, and exchange general or specific information which would might affect the other agency.
7. FI
RE PREVENTION
.
A. POLICY
A
ll fire prevention activities conducted on lands within the area of the AGREEMENT will be consistent with both agencies guidelines. CAL FIRE and CITY will be expected to conduct a year-round, aggressive fire prevention program using guidelines within the CAL FIRE Handbook 9000 and CITY Fire Prevention Guidelines. This will include, but is not limited to, annual analysis and planning sessions to generate an active fire prevention plan.
1. P
ublic Information Program-This will include all types of fire prevention news releases through the available media. Other methods will include public meetings, fairs, rodeos, parades, services clubs and a regular schedule of school programs for all grades.
2. P
rotection/Planning Issues-Although the responsibility for enforcing fire safe ordinances pertaining to improvements in wildland areas within the city limits is the responsibility of CITY, a CAL FIRE representative will be available upon request to comment on these issues and assist in the enforcement of related ordinances.
3. H
azard Reduction Inspections
a. H
ome Inspection – CAL FIRE will work directly with CITY to enforce Public Resources Code (PRC) Sections 4291, 4446, 4442, 4442, 4123, or the Uniform Fire Code sections when applicable.
b. P
ower line Inspections – CAL FIRE will work directly with CITY inspecting power lines over 750 volts, using PRC 4292 and 4293 as a guide.
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B.
RESPONSIBILITY
CAL
FIRE and CITY personnel will, in the performance of their duties, Give full consideration to the prevention of fires and public education. Both agencies Will allow staff to establish attainable fire prevention goals.
C. EXISTING AND PROJECTED DEMAND
F
ire Prevention and suppression are the primary roles for both agencies. If the Demand for services increases in the future, both agencies will develop more intensive programs. Fire protection and prevention will be influenced by the following factors:
1. I
ncreased recreational use.
2. I
ncreased residential and commercial development.
3. I
ncreased utilization of vacation residences.
4. In
dustrial activity.
D. OBJECTIVES
T
he primary objective of the fire prevention plan is the reduction of fire suppression expenditures and damages from human-caused fires. The secondary objective is a current and comprehensive public education program for fire safety awareness and code enforcement.
E. RECOMMENDED ACTIONS
B
oth agencies will actively pursue public awareness programs through the following:
1. P
ublic Education
a. S
chool programs, ages K-12
b. R
oadside sign program
c. T
imely newspaper articles concerning fire awareness
d. A
ttendance at various local events which lend themselves to fire prevention displays.
2. C
ode Enforcement
a. Ac
tive PRC 4291 home inspection program in target areas.
b. E
nforcement of the Fire Safe Ordinances as they apply to construction 578
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in
Fire Hazard Severity Zones (FHSZ). CAL FIRE will take and advisory role with the CITY Fire Marshal within the areas of the AGREEMENT.
F. FUEL MODIFICATION
B
oth agencies will continue to encourage individual property owners and property Owner associations to establish and maintain a healthy fuel complex through the following:
1. P
rescribed burning through available programs.
2. F
orest practice inspections.
3. F
uel modification using mechanized systems, fire crews, and local resources
4. B
iomass programs to control stems per acre, and remove dead and down materials.
G. BURNING PERMITS
B
urning permits are to be required in the city limits and will be consistent with those guidelines established in adjacent areas. This will provide consistency in the burn hours and any controls needed for the overall program.
1. B
urning Permit Issuance
T
he CITY has the responsibility of issuing burn permits within the city limits and the area of the AGREEMENT. Both agencies will agree to and establish burn permit guidelines by April 1 of each year. The guidelines will follow those established by CAL FIRE to ensure consistency in the burn programs in both the city and areas adjacent to
CAL FIRE.
2. S
uspension of Permit Procedures
T
he suspension of burning permits in the area of the AGREEMENT will be directly related to the burning permit suspension procedures outside the area of the AGREEMENT to ensure area-wide consistency. Suspensions will be based on input from CAL FIRE and CITY.
H.
MONITORING AND EVALUATION
P
eriodic monitoring and evaluation of the PLAN will provide the opportunity to make orderly and timely amendments and revisions of the PLAN. Monitoring will determine if the:
1. P
LAN is being followed.
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2. P
LAN objectives are being met.
3. P
LAN is achieving desired results
8. APPROVAL:
T
his PLAN is approved and authorized as Exhibit B Attachment 3 of the AGREEMENT between CAL FIRE and CITY:
FOR CAL FIRE: FOR CITY:
California Department of Forestry City of Eastvale
& Fire Protection
Riverside Unit 12363 Limonite Ave.
210 W. San Jacinto Ave. Suite 910
Perris, CA 92570 Jurupa Valley, CA 92509
_________________________ __________________________
Robert Fish, Unit Chief Mark Orme, City Manager
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P
REPLANNED INITIAL ATTACK RESPONSE
CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION
EA
STVALE WILDLAND FIRE PROTECTION AGREEMENT
Dozer Engines Chief Officer Hand Crews Copter Air Attack Air Tanker Low 0 3 1 0 0 0 0
Med 2 4 2 2 1 1 2
High 2 7 2 4 1 1 2
S
tate Resource Proximity
S
tation Proximity
1. Norco FSS
2. West Riverside FSS
3. Chino Hills FSS
4. Perris FSS
5. Devor FSS
6. Beaumont FSS
Hand Crews
1. Prado
2. Pomona
3. Los Pinos
4. Oak Glen
A
ir Attack
1. Hemet-Ryan
2. Ramona
Copters
1. Prado
2. Hemet-Ryan
1Depends upon the actual location of the incident
P
REPLANNED INITIAL ATTACK RESPONSE
EASTVALE FIRE DEPARTMENT
EA
STVALE WILDLAND FIRE PROTECTION AGREEMENT
ENGINES
BRUSH ENGINES
WATER TENDERS OFFICER
Low 3 0 1
Med 3 0 1
High 3 0 1
CAL FIRE resources not included in wildland response resources.
L
ocal Government Resource Proximity
Station Proximity
1. Eastvale Fire Station 27
2. Eastvale Fire Station 31
A
PPENDIX B-2
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AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.6
June 10, 2026
Second Reading of Ordinance Chapter 12.20 of the Eastvale Municipal Code Regula+ng the Opera+on of Electric Bicycles, Motorized Scooters and Electric Motorcycles
Prepared By:
Johnny Terfehr, Community Safety and Technology Director Recommended Action(s)
Staff recommends that the City Council approve the second reading and adopt an ordinance en
tled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, ADDING CHAPTER 12.20 (ELECTRIC BICYCLES, MOTORIZED SCOOTERS AND OFF-HIGHWAY ELECTRIC MOTORCYCLES) TO TITLE 12 (STREETS AND SIDEWALKS) OF THE EASTVALE MUNICIPAL CODE
Summary
To enhance public safety on sidewalks and other public property, City staff recommends establishing an ordinance regula
ng the opera
on of electric bicycles, motorized scooters and electric motorcycles to supplement exis
ng regula
ons of such conveyances in the California Vehicle Code.
The Vehicle Code regulates opera
ng these devices within streets and highways, including bikeways within the right of way. The purpose of this ordinance is to establish regula ons of the opera
on of
e-bikes, motorized scooters and eMotos on sidewalks and other public property in a manner that does not conflict with the Vehicle Code.
The proposed ordinance provides a clear set of rules for riders and will equip depu es with an
addi
onal enforcement tool to address emerging safety concerns associated with the growing use of these devices. By crea
ng consistent and enforceable standards, the ordinance aims to reduce hazardous behavior, improve pedestrian safety, and support responsible opera on throughout the
City. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
582
The City of Eastvale is a general law city formed under the laws of the State of California. With respect to adop
on of ordinances and resolu
ons, the City adheres to the requirements set forth in
the Government Code. With the excep
on of urgency ordinances, Government Code Sec
on 36934
requires two readings of standard ordinances more than five days apart. Ordinances must be read in full at the
me of introduc
on or passage unless a mo
on waiving the reading is adopted by a
majority of the City Council present. This Ordinance amendment was first introduced at the duly noticed City Council regular meeting on May 27, 2026.
Background
In recent years, the City has experienced a significant increase in the use of electric bicycles (e- bikes), motorized scooters, and electric motorcycles (eMotos). This increase has resulted in growing community concerns related to proper opera
on, enforcement challenges, and the need for clearer
and more comprehensive regulations.
On April 28, 2026, the Public Safety Commission reviewed and provided comments on a proposed ordinance regula
ng e-bikes and eMotos within the City. The Commission expressed concerns regarding their use in parks, par
cularly within the Riverwalk area, and emphasized the need for addi
onal ordinance language addressing unsafe maneuvering and parental responsibility. The Commission also requested City staff explore the op
on of entering into a memorandum of
understanding (MOU) with the Jurupa Community Services District (JCSD) for enforcement related to e-bike and eMoto use. Conversa
ons with JCSD on that topic are ongoing, further JCSD has reviewed the City's proposed ordinance and confirmed it is consistent with the ordinance JCSD is considering. Addi
onally, several residents raised concerns similar to those expressed by the Commission.
To address these concerns, the ordinance has been revised to expand the defini on of public
property, ensuring it applies to any property owned or operated by a public agency within City boundaries. The ordinance also includes new provisions prohibi ng e-bike operators from passing
pedestrians or vehicles in an unsafe manner. Addi
onal language has been incorporated to clarify
parental responsibility, specifying that a parent or guardian may not knowingly permit a minor child to violate the provisions of the ordinance. The scope of the ordinance was also expanded to include restrictions on motorized scooters.
On May 27, 2026, the City Council approved and introduced the proposed ordinance. The City Council requested the ordinance be revised to add requirements pertaining to passenger helmets.
The ordinance now specifies that e-bike operators and passengers on sidewalks or public property under the age of 18 must ride with a properly fitting and fastened helmet.
Pursuant to Sec
on 312.5 of the California Vehicle Code, an electric bicycle is defined as a bicycle equipped with fully operable pedals and an electric motor that does not exceed 750 waIs of power.
Sec
on 407.5 defines a motorized scooter as
any two-wheeled device that has handlebars, has
either a floorboard that is designed to be stood upon when riding or a seat and footrests in place of the floorboard, and is powered by an electric or non-electric motor.
Sec
on 436.1 of the California
Vehicle Code defines an off-highway electric motorcycle, commonly referred to as an eMoto, as an off-highway motorcycle subject to iden
fica
on under the Code that meets all of the following
criteria:
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Is designed by the manufacturer for operation primarily off the highway.
Is powered by an electric motor for which a motor number is not required.
Has handlebars for steering control.
Has a straddle seat provided by the manufacturer.
Has two wheels.
Is not equipped with pedals from the manufacturer.
While the California Vehicle Code establishes statewide rules for the opera on of bicycles and e-
bikes on public streets, highways, and designated bikeways, it also grants ci es the authority to
regulate their use on sidewalks, recrea
onal trails, and other public areas, provided such regula ons
do not conflict with state law.
To address safety concerns and reduce conflicts between riders, pedestrians, and other users of public spaces, the proposed ordinance establishes Chapter 12.20 of the Eastvale Municipal Code.
This chapter creates a clear regulatory framework tailored to local condi ons and intended to
promote safe and responsible operation of e-bikes, motorized scooters and eMotos within the City.
Specifically, the ordinance includes the following regulations:
E-Bikes
E-bikes may not be ridden on a sidewalk when a bikeway is adjacent to that sidewalk.
E-bikes may not be operated on public property unless the area is specifically designated and posted as authorized for such use.
E-bike operators on sidewalks or public property must yield to pedestrians at all times.
E-bike operators shall not pass another pedestrian or vehicle in an unsafe manner, including failing to provide a reasonable and prudent lateral distance, passing at an unsafe speed, or passing in a way that endangers or interferes with the safe movement of the person or vehicle being overtaken.
When riding on a sidewalk, e-bike operators must travel in the same direc on as adjacent
vehicular traffic.
Racing, speed contests, tricks, wheelies, stunts, or similar unsafe behaviors are prohibited on sidewalks or public property.
E-bike operators under the age of 18 must wear a properly fiIed and fastened helmet when riding on sidewalks or public property.
Motorized scooters
No person shall operate a motorized scooter on public property unless specifically designated and posted as authorized for such use.
Motorized scooter operators on public property must give way to pedestrians.
Motorized scooter operators on public property shall not pass another pedestrian or vehicle in an unsafe manner, including failing to provide a reasonable and prudent lateral distance, passing at an unsafe speed, or passing in a way that endangers or interferes with the safe movement of the person or vehicle being overtaken.
Motorized scooter operators on public property may not engage in racing or speed contests, and may not perform tricks, wheelies, or stunts.
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The opera
on of any electric off-highway motorcycle on or through public property is prohibited.
Parental Responsibility
The parent of any child, and the guardian of any ward, shall not authorize or knowingly permit any minor child or ward to violate any of the provisions of this chapter.
These regula
ons are intended to enhance public safety, reduce hazardous behavior, and provide clarity for both riders and the community regarding the appropriate use of e-bikes, motorized scooters and eMotos in Eastvale.
Environmental
This ordinance is exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guideline 15301 (Class 1 Exemp
on - Exis
ng Facili
es) as it regulates the use of exis
ng
public facili
es, include streets, sidewalks, and parks, by persons riding e-bikes, motorized scooters and eMotos.
Strategic Plan Action - Priority Level: N/A
| Target #: G
| Goal #: A
Identify and recommend tools necessary for optimal employee performance (Target G, Goal A) Fiscal Impact
Adoption of the proposed ordinance amendment is expected to have no significant fiscal impact.
Prior City Council/Commission Action
On April 28, 2026, the Public Safety Commission reviewed and provided comments on the proposed ordinance. The ordinance has been revised to reflect the Commission's comments.
On May 27, 2026, the City Council introduced, read by
tle, and waived further reading of an
ordinance en
tled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, ADDING CHAPTER 12.20 (ELECTRIC BICYCLES, MOTORIZED SCOOTERS AND OFF-HIGHWAY ELECTRIC MOTORCYCLES) TO TITLE 12 (STREETS AND SIDEWALKS) OF THE EASTVALE MUNICIPAL CODE. The City Council also requested the ordinance be revised to add requirements pertaining to passenger helmets.
Attachment(s)
Attachment 1 - Ordinance
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4908-3478-3383 v5
ORDINANCE NO. 26-08
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, ADDING CHAPTER 12.20 (ELECTRIC BICYCLES ,
MOTORIZED SCOOTERS AND OFF-HIGHWAY ELECTRIC
MOTORCYCLES) TO TITLE 12 (STREETS AND SIDEWALKS) OF THE
EASTVALE MUNICIPAL CODE
WHEREAS, the operation of bicycles, including electric bicycles (e-bikes) on public streets and highways , including bikeways within public streets and highways , is governed by the California Vehicle Code. (Veh. Code §§ 21200 et seq.); and WHEREAS, the operation of motorized scooters on public streets and highways, including bikeways within public streets and highways, is governed by the California Vehicle Code. (Veh.
Code §§ 21220 et seq.); and
WHEREAS, the operation of off-highway electric motorcycles (eMotos) is generally prohibited on public streets and highways (Veh. Code § 38025) and on public sidewalks (Veh.
Code § 21663); and
WHEREAS, the Vehicle Code permits a city to regulate the operation of bicycles, including e-bikes, on sidewalks (Veh. Code § 21100 (h)) and equestrian, hiking or recreational trails (Veh.
Code § 21207.5(b)); and
WHEREAS, the Vehicle Code permits a city to regulate the operation of motorized scooters on pedestrian and bicycle facilities ( Veh. Code §§ 21225, 21230), prohibits operating motorized scooters on sidewalks (Veh. Code § 21235(g), and requires operators to have a valid driver’s license or instruction permit (Veh. Code § 21225(d)); and WHEREAS, the Vehicle Code permits a city to regulate the operation of eMotos on public lands (Veh. Code §§ 38280 et seq.); and
WHEREAS, the regulations of vehicles on public property other than streets and highways is permissible to the extent it does not conflict with the provisions of the Vehicle Code (Veh. Code §21; see, e.g., Mountains Recreation Conservation Authority v. Kaufman (2011) 198 Cal.App.4th Supp. 1 (the Vehicle Code applies to the operation of vehicles on streets and highways, local authorities may otherwise adopt regulations not in conflict with the Vehicle Code)); and WHEREAS, the City Council finds that some regulation of the operation of electric bicycles, motorized scooters, and eMotos is necessary to ensure the comfort and safety of riders and pedestrians on sidewalks and public property.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES ORDAIN AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by reference.
SECTION 2. ADDITION OF CHAPTER 12.20. Chapter 12.20 (Electric Bicycles, Motorized Scooters and Off-Highway Electric Motorcycles) is hereby added to read as shown in Exhibit “A.” 586
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SECTION 3. Severability. If any chapter, subsection, subdivision, sentence, clause, phrase, or portion of this ordinance, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision will no t affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance, and each Chapter, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more Sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
SECTION 4. Effective Date. This ordinance shall take effect thirty (30) days after its passage by the City Council.
SECTION 5. City Clerk Action . The City Clerk is authorized and directed to cause this Ordinance to be published within fifteen (15) days after its passage in a newspaper of general circulation and circulated within the City in accordance with Government Code Chapter 36933(a) or, to cause this Ordinance to be published in the manner required by law using the alternative summary and pasting procedure authorized under Government Code Chapter 39633(c).
PASSED, APPROVED AND ORDAINED this 10th day of June, 2026.
__________________________________________
Jocelyn Yow
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica L. Vega Marc A. Donohue, MMC
City Attorney City Clerk
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STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §
CITY OF EASTVALE )
I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing Ordinance No. 26-08, was introduced at a regula r meeting of the City Council of the City of Eastvale held on the 27th day of May, 2026, and was passed by the City Council of the City of Eastvale at a regular meeting held on the 10th day of June, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk
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EXHIBIT “A”
Chapter 12.20 Electric Bicycles, Motorized Scooters and Off-Highway Electric Motorcycles Sec. 12.20.101 Purpose
This chapter regulates the operation of e-bikes, motorized scooters, and eMotos consistent with the authorization for local regulation of e-bike, motorized scooter and eMoto operation in the California Vehicle Code. This chapter is intended to supplement the provisions of the California Vehicle Code regulating e-bike, motorized scooter and eMoto operation and does not limit the ability to enforce said provisions of the California Vehicle Code.
Sec. 12.20.020 Definitions
The following terms have the following meanings. References to Vehicle Code sections include any amendments or successor statutes thereto.
“Bikeway” has the same meaning as Streets and Highways Code Section 890.4. “Electric bicycle” or “e-bike” has the same meaning as Vehicle Code Section 312.5. “Motorized scooter” has the same meaning as Vehicle Code Section 407.5. “Off-highway electric motorcycle,” commonly known as an eMoto, has the same meaning as Vehicle Code Section 436.1.
“Public property” means any property owned or controlled by the City, and any property owned or operated by another public agency within the City’s boundaries, including without limitation parks, playgrounds, and trails, but excluding public streets or highways, including bikeways and sidewalks within public streets and highways. “Sidewalk” has the same meaning as Vehicle Code Section 555.
Sec. 12.20.030 Regulations
(a) E-bikes.
(1) No person may ride an e-bike on a sidewalk if there is a bikeway adjacent to the sidewalk.
(2) No person shall operate an e-bike on public property unless specifically designated and posted as authorized for such use.
(3) E-bike operators on sidewalks or public property must give way to pedestrians. (4) E-bike operators on sidewalks or public property shall not pass another pedestrian or vehicle in an unsafe manner, including failing to provide a reasonable and prudent lateral distance, passing at an unsafe speed, or passing in a way that endangers or interferes with the safe movement of the person or vehicle being overtaken. (5) E-bike operators on sidewalks must ride in the same direction as the adjacent vehicular traffic.
(6) E-bike operators on sidewalks or public property may not engage in racing or speed contests, and may not perform tricks, wheelies, or stunts. 589
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(7) E-bike operators and passengers on sidewalks or public property under the age of 18 must ride with a properly fitting and fastened helmet.
(b) Motorized scooters.
(1) No person shall operate a motorized scooter on public property unless specifically designated and posted as authorized for such use.
(2) Motorized scooter operators on public property must give way to pedestrians. (3) Motorized scooter operators on public property shall not pass another pedestrian or vehicle in an unsafe manner, including failing to provide a reasonable and prudent lateral distance, passing at an unsafe speed, or passing in a way that endangers or interferes with the safe movement of the person or vehicle being overtaken. (4) Motorized scooter operators on public property may not engage in racing or speed contests, and may not perform tricks, wheelies, or stunts. (c) eMotos. No person shall operate an electric off-highway motorcycle of any model upon or through any public property.
(d) Parental responsibility. The parent of any child, and the guardian of any ward, shall not authorize or knowingly permit any minor child or ward to violate any of the provisions of this section.
Sec. 12.20.040 Penalties
(a) Violations of this chapter may be punished in accordance with Section 1.01.200 of this Code, unless charged as a misdemeanor in accordance with Section 1.01.220. (b) The City may, in addition to the above, avail itself of any remedy at law or equity to enforce the provisions of this chapter.
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AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.7
June 10, 2026
Agreement with C3 Office Solu+ons for Digital Mul+func+onal Copiers and Printers
Prepared By:
Johnny Terfehr, Community Safety and Technology Director Recommended Action(s)
Staff recommends that the City Council:
1 .
Approve an Agreement with C3 Office Solu#ons dba C3 Tech based on County of Orange regional coopera#ve purchase agreement (No. RCA-017-23010022), for digital mul#func#onal copiers, printers, so-ware, related accessories, and services in an amount not-to-exceed $165,000; and
2 .
Authorize the City Manager to execute the Equipment Lease Agreement with C3 Office Solutions dba C3 Tech; and
3 .
Authorize the City Manager to execute all necessary documents Summary
The City currently maintains a fleet of copiers and printers in City facili#es under a lease agreement with Image Source at a cost of approximately $3,540.25 per month.
As the lease agreement is coming to an end, the exis#ng copier and printer equipment has become outdated and is in need of replacement. As a result, City staff explored coopera#ve purchasing agreements and other alterna#ves to achieve comparable or enhanced services in a more cost effec#ve manner. The County of Orange maintains a regional coopera#ve purchasing agreement, Number RCA-017-23010022, with C3 Tech for digital mul#func#onal copiers, printers, so-ware, related accessories, and support services. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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C3 Tech has submi>ed a proposal to replace and maintain the City's copier and printer fleet at an es#mated monthly cost of $2,744.65. Staff recommends that the City Council approve an agreement with C3 Tech, authorize the City Manager to execute the lease agreement and other necessary documents to implement these services.
Background
The City currently operates four copiers, 13 printers, one KIP plo>er, and three unmanaged printers.
On April 14, 2021, City Council approved a 60 month lease agreement with Image Source, a Xerox dealer, to provide citywide copying and prin#ng services. The current monthly cost for these services is approximately $3,540.25, which includes the lease payment, invoice processing fees, and per page charges for both color and black and white print jobs.
The City’s exis#ng copiers and printers have become outdated and are in need of replacement. As a result, staff evaluated opportuni#es to leverage coopera#ve purchasing agreements that could provide comparable or improved services at a lower cost. The County of Orange currently maintains a regional coopera#ve purchasing agreement number RCA-017-23010022 with C3 Tech for digital mul#func#onal copiers, printers, so-ware, related accessories, and services. The procurement of these services will be conducted through a coopera#ve purchasing agreement which is compliant with Eastvale Municipal Code Section 4.06.080(d).
Under C3 Tech's proposal for the City of Eastvale, the City would enter into a 60 month equipment lease agreement in addi#on to the City's Agreement for copiers and printers for a monthly cost of $2,744.65. The lease agreement includes the replacement of all exis#ng copiers, printers, and plo>ers with Sharp and Canon technology in addi#on to the maintenance. The following monthly print allowances (based on current average use rates of exis#ng Xerox and HP equipment) are also included in the monthly cost detailed in the lease agreement:
Copiers include 6,000 black and white copies and 16,000 color copies per month Printers include 2,000 black and white copies and 6,700 color copies per month
If usage exceeds the allotted monthly volumes, the following overage rates would apply:
Copier overages are 0.00297 per black and white copy and 0.0347 per color copy Printer overages are 0.0179 per black and white copy and 0.11 per color copy Plotter overages are 0.385 per square foot
Environmental
Not applicable.
Strategic Plan Action - Priority Level: N/A
| Target #: G
| Goal #: A
Identify and recommend tools necessary for optimal employee performance (Target G, Goal A) Fiscal Impact
The proposed fiscal year 2026/2027 budget includes adequate appropriations for copiers and printer services and support in the General Fund, Technology Services Account 100-240-6472. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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Prior City Council/Commission Action
On April 14, 2021, City Council approved a 60 month lease agreement with Image Source, a Xerox dealer, to provide citywide copying and printing services.
Attachment(s)
Attachment 1 - Agreement for Multifunction Copiers
Attachment 2 - Exhibit A to Agreement for Copiers -
Equipment Lease Agreement
A>achment 3 - County of Orange RCA-017-23010022 Coopera#ve Purchasing Agreement and Amendments
Attachment 4 - C3 Tech Proposal
Attachment 5 - C3 Tech Lease Agreement
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AGREEMENT FOR
DIGITAL MULTIFUNCTIONAL COPIERS, PRINTERS, SOFTWARE, RELATED
ACCESSORIES AND SERVICES
This Agreement for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services (“Agreement”) is entered into this of this 10th day of June, 2026 (“Effective Date”) by and between the City of Eastvale, a municipal corporation (“City”) organized under the laws of the State of California, and C3 Office Solutions dba C3 Tech with a place of business at 1536 E Warner Ave., Santa Ana, CA 92705 (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has sought, by request for quotations, the performance of management services for digital multifunctional copiers and printers to prequalified firms with existing cooperative purchasing agreement(s) for citywide digital multifunction copier and printer maintenance services.
B. Contractor, following submission of a proposal and demonstration was selected by the City to provide the requested goods and services.
C. The Parties desire to formalize the selection of Contractor to provide the goods and services defined and described herein and desire that the terms of that performance be as particularly defined and described herein , principally relying on the terms and conditions of the existing cooperative purchasing agreement between Contractor and the County of Orange.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
Section 1. Cooperative Agreement.
Except as modified in Section 2 of this Agreement, City and Contractor agree to be bound by the terms of Regional Cooperative Agreement, Contract Number RCA-017- 23010022 for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services between the County of Orange (“County”) and Contractor , as amended by Amendments Nos. One, Two and Three (collectively, the “Cooperative Agreement”) with respect to the installation , lease, and maintenance services of digital multifunctional copiers, printers, software, and related accessories at City facilities as if the terms of the Cooperative Agreement were fully set forth herein. The Cooperative Agreement is on file with the City and incorporated herein by reference. For clarity, this Agreement shall expire on June 10, 2031 unless otherwise terminated as provided in the Cooperative Agreement. 594
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Section 2. Modifications to Cooperative Agreement.
(a) References. All references to the County and its Board of Supervisors in the Cooperative Agreement are changed to the City and its City Council.
Any references to County employees are changed to City employees in equivalent positions or, if there is no equivalent position, to the City Manager. (b) Venue. Notwithstanding paragraph A of the General Terms and Conditions of the Cooperativ e Agreement, the sole and exclusive venue for any legal action to enforce or interpret this Agreement shall be a court of competent jurisdiction located in Riverside County, California.
(c) Insurance. Paragraph P of the General Terms and Conditions of the Cooperative Agreement is amended to require insurance certificates to be emailed to Karla Lopez, Purchasing Manager, [email protected]. (d) Notices. Section 38 of the Cooperative Agreement is amended to provide the following notice information for the City:
City of Eastvale
Attn: Johnny Terfehr, Community Safety & Technology Director 12363 Limonite Ave., Suite 910
Eastvale, CA 91752
[email protected]
(e) Secured Facilities . Attachment A (Scope of Work), Section III (Security Requirements) of the Cooperative Agreement shall apply to services performed within the Sheriff substation portion of the Civic Center. (f) Pricing. Attachment A (Scope of Work), Section IX (Terms and Conditions of Acquisition), Section XI (Current Printer Fleet Service/Supplies), Section XV (Service Pricing), and Attachment D (Hardware Catalog and Hardware Pricing ) of the Cooperative Agreement contain firm pricing for the items identified therein. If the price stated therein for any item is less than the price for the same item stated in Contractor ’s cost proposal to City dated March 19, 2026 , Contractor shall charge the City the lower price for the item.
(g) Compensation and Method of Payment . the total compensation, including reimbursem ent for actual expenses, shall not exceed one hundred sixty -five thousand dollars ($165,000.00), unless additional compensation is approved in writing. (h) Lease Agreement . Exhibit I to the Cooperative Agreement (Equipment Lease Agreements) is amended to replace the form of lease agreement included therein with the form included as Exhibit A to this Agreement.
Section 3. General Provisions.
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(a) County Hold Harmless. As required by Section 3 of the Cooperative Agreement, the City and Contractor hereby agree to hold harmless the County from all claims, demands, actions, or causes of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with the use of the Cooperative Agreement by City and Contractor.
(b) Electronic Signature . The Parties agree that the Parties may use electronic signatures to execute this Agreement. Such signatures shall have the same force and effect as if this Agreement were executed by hand. Contractor agrees to indemnify, defend, and hold the City harmless from any claim, damage, or liability associated with transmitting an electronic signature or an electronically signed record by electronic transmission.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
[SIGNATURES ON FOLLOWING PAGE]
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CITY OF EASTVALE
___________________________
Mark Orme, City Manager
ATTEST:
___________________________
Marc Donohue, City Clerk
APPROVED AS TO FORM
___________________________
Erica Vega, City Attorney
C3 OFFICE SOLUTIONS LLC, DBA
C3 TECH
_______________________________
Tony Sanchez, President
_______________________________
Tricia Sanchez, Chief Financial Officer
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EXHIBIT “A”
EQUIPMENT LEASE AGREEMENT FORM
598
TOTAL IMAGE MANAGEMENT SMSLGAgreement No._______________________
EQUIPMENT DESCRIPTION Equipment MFG Model & Description Serial Number Accessories See attached schedule for additional Equipment / Accessories Billing Address: Equipment Location: SUPPLIER TRANSACTION TERMS Term: __________ (months) Minimum Monthly Payment: $_______________ (plus applicable taxes) Excess Per Image Billing Preference (monthly if not checked) Monthly Quarterly Semi-Annually Annually Document Fee: $75.00 (included on first invoice) The following additional payments are due on the date this Agreement is signed by you: Advance Payment: $_____________ (plus applicable taxes) Applied to: First Last C3 Technology Services 1536 E Warner Ave Santa Ana, CA 92705 Image Type Minimum Number of Images Excess Per Image Charge YOU HAVE SELECTED THE EQUIPMENT. THE SUPPLIER AND ITS REPRESENTATIVES ARE NOT AGENTS OF ANY ASSIGNEE OF OWNER AND ARE NOT AUTHORIZED TO MODIFY THE TERMS OF THIS AGREEMENT. YOU ARE AWARE OF THE NAME OF THE MANUFACTURER OF EACH ITEM OF EQUIPMENT AND YOU WILL CONTACT EACH MANUFACTURER FOR A DESCRIPTION OF YOUR WARRANTY RIGHTS. WE MAKE NO WARRANTIES TO YOU, EXPRESS OR IMPLIED, AS TO THE MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, SUITABILITY OR OTHERWISE. WE PROVIDE THE EQUIPMENT TO YOU AS-IS. YOU AGREE TO USE THE EQUIPMENT ONLY IN THE LAWFUL CONDUCT OF YOUR BUSINESS, AND NOT FOR PERSONAL, HOUSEHOLD OR FAMILY PURPOSES. WE SHALL NOT BE LIABLE FOR CONSEQUENTIAL OR SPECIAL DAMAGES. WE MAKE NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO THE LEGAL, TAX OR ACCOUNTING TREATMENT OF THIS AGREEMENT AND YOU ACKNOWLEDGE THAT WE ARE AN INDEPENDENT CONTRACTOR AND NOT A FIDUCIARY OF CUSTOMER. YOU WILL OBTAIN YOUR OWN LEGAL, TAX AND ACCOUNTING ADVICE RELATED TO THIS AGREEMENT AND WILL MAKE YOUR OWN DETERMINATION OF THE PROPER AGREEMENT TERM FOR ACCOUNTING PURPOSES. EXCEPT TO THE EXTENT PROVIDED IN SECTION 2, YOUR PAYMENT OBLIGATIONS ARE ABSOLUTE AND UNCONDITIONAL AND ARE NOT SUBJECT TO CANCELLATION, REDUCTION OR SETOFF FOR ANY REASON WHATSOEVER. BOTH PARTIES AGREE TO WAIVE ALL RIGHTS TO A JURY TRIAL. THIS AGREEMENT SHALL BE DEEMED FULLPRINCIPAL PLACE OF BUSINESS AND SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH SUCH LAWS. YOU HEREBY IRREVOCABLY SUBMIT GENERALLY AND UNCONDITIONALLY TO THE JURISDICTION OF ANY SUCH COURT SO ELECTED BY THE OWNER OR ITS ASSIGNEE IN RELATION TO SUCH MATTERS. TO HELP THE GOVERNMENT FIGHT THE FUNDING OF TERRORISM AND MONEY LAUNDERING ACTIVITIES, FEDERAL LAW REQUIRES ALL FINANCIAL INSTITUTIONS TO OBTAIN, VERIFY AND RECORD INFORMATION THAT IDENTIFIES EACH PERSON WHO OPENS AN ACCOUNT. WHAT THIS MEANS TO YOU: WHEN YOU OPEN AN ACCOUNT, WE WILL ASK FOR YOUR NAME, ADDRESS AND OTHER INFORMATION THAT WILL ALLOW US TO IDENTIFY YOU. WE MAY ALSO ASK TO SEE IDENTIFYING DOCUMENTS. BY SIGNING THIS AGREEMENT, YOU ACKNOWLEDGE RECEIPT OF PAGES 1 AND 2 OF THIS AGREEMENT AND AGREE TO THE TERMS OF PAGES 1 AND 2. ORAL AGREEMENTS OR COMMITMENTS TO LOAN MONEY, EXTEND CREDIT OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT INCLUDING PROMISES TO EXTEND OR RENEW SUCH DEBT ARE NOT ENFORCEABLE. TO PROTECT YOU AND US FROM MISUNDERSTANDING OR DISAPPOINTMENT, ANY AGREEMENTS WE REACH COVERING SUCH MATTERS ARE CONTAINED IN THIS WRITING, WHICH IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN US, EXCEPT AS WE MAY LATER AGREE IN WRITING TO MODIFY IT.TERMS AND CONDITIONS 1. COMMENCEMENT OF AGREEMENT. Commencement of this Agreement and auipment includes intangible property or associated services such as periodic software licenses and prepaid database subscription rinterest in the Software License with the Software Supplier no later than the Commencement Date of this Agreement. You agree to inspect the Equipment upon delivery and verify by telephone or in writing such information as we may require. The Equipment is accepted by you under this Agreement unless you notify us within three (3) days of delivery that you do not accept the Equipment and specify the defect or malfunction. In that event, we will replace the defective item of Equipment or cancel this Agreement and you will assume all our rights under any purchase order or agreement entered into by us to buy the Equipment. If you signed a purchase order or similar agreement for the purchase of the Equipment, by signing this Agreement you assign to us all of your rights, but none of your obligations under it. All attachments, accessories, replacements, replacement parts, substitutions, additions and repairs to the Equipment shall form part of the Equipment under this Agreement. 2. IMAGE CHARGES. Each month during the Term of this Agreement, you agree to remit to us the Minimum Payment and all other sums when due and payable at the address we provide to you from time to time. In return for the Minimum Payment, you are entitled to produce the Minimum Number of Images for each applicable Image Type each month. You agree that you will remit payments to us in the form of company checks (or personal checks in the case of sole proprietorships), direct debit or wires only. You also agree cash and cash equivalents are not acceptable forms of payment for this Agreement and that you will not remit such forms of payment to us. Payment in any other form may delay processing or be returned to you. Furthermore, only you or your authorized agent as approved by us will remit payments to us. Minimum Payments will include any freight, delivery, installation and other expenses we finance on your behalf at your request. You also agree to pay us the applicable Excess Per Image Charge (plus applicable taxes) for each metered image that exceeds the applicable Minimum Number of Images. We may estimate the number of images produced if you do not provide us with meter readings within seven (7) days of request. We will adjust the estimated charge for excess images upon receipt of actual meter readings. Notwithstanding any adjustments, you will never pay us less than the Minimum Payment. You agree that after the first twelve (12) months of the Term (or any extension or renewal) of this Agreement, and at the end of each following twelve (12) month period thereafter, the Minimum Payments and Excess Per Image Charges may be increased by an amount equal to the lesser of: (a) up to 15% of the Minimum Payments and Excess Per Image Charges in effect at the end of the prior twelve (12) month period; or (b) the maximum percentage permitted by applicable law. At our option, you will: (a) provide us by telephone or facsimile the actual meter readings when requested by us; (b) provide us (or our agent) access to the Equipment to obtain meter readings; or (c) allow us (or our agent) to attach an automatic meter reading device to the Equipment. We may audit any automatic meter reading device periodically. Minimum Payments are due whether or not you receive an invoice. If you have a dispute with the Sup plier regarding the Equipment or any service, repair or maintenance of the Equipment (including without limitation, any Equipment dr withholding of any amounts. You authorize us to adjust the Minimum Payments by not more than 15% to reflect any reconfiguration of the Equipment or adjustments to reflect applicable sales taxes or the cost of the Equipment by the manufacturer and/or Supplier. NON-APPROPRIATION OF FUNDS. You intend to remit to us all Minimum Payments and other payments for the full Term if funds are legally available. In the event you are not granted an appropriation of funds at any time during the Term for the Equipment or for equipment which is functionally similar to the Equipment and operating funds are not otherwise available to you to pay Minimum Payments and other payments due and to become due under this Agreement, and there is no other legal procedure or available funds by or with which payment can be made to us, and the non-appropriation did not result from an act or omission by you, you shall have the right to return the Equipment in accordance with Section 11 of this Agreement and terminate this Agreement on the last day of the fiscal period for which appropriations were received without penalty or expense to you, except as to the portion of the Minimum Payments for which funds shall have been appropriated and budgeted. At least thirty (30) days prior to the end of your fiscal period, your chief executive officer (or legal counsel) shall certify in writing that: (a) funds have not been appropriated for the fiscal period; (b) such non-appropriation did not result from any act or failure to act by you; and (c) you have exhausted all funds legally available to pay Minimum Payments. If you terminate this Agreement because of a non-appropriation of funds, you may not purchase, lease or rent, during the subsequent fiscal period, equipment performing the same functions as, or functions taking the place of, those performed by the Equipment provided, however, that these restrictions shall not be applicable if or to the extent that the application of these restrictions would affect the validity of this Agreement. This Section 2 shall not permit you to terminate this Agreement in order to acquire any other Equipment or to allocate funds directly or indirectly to perform essentially the application for which the Equipment is intended. 3. OTHER CHARGEShase, ownership, possession, leasing, renting, operation, control or use and pay all premiums and other costs of insuring the Equipment; (b) reimburse us for all costs and expenses incurred in enforcing this Agreement; and (c) pay all other costs and expenses for which you are obligated under this Agreement. NOTWITHSTANDING THE FACT THAT YOU (Continued on Page 2) C3 Technology Services By: X (Customer Full Legal Name) By: X Name: Name: Title: Title: Date: Date: Federal Tax ID:
See Schedule A602,744.65NACopier: Black and White6000$0.00297Copier: Color16,000$0.0347Printer: Black and White2,000$0.0179Printer: Color6,700 $0.11 599
MAY BE EXEMPT FROM THE PAYMENT OF PERSONAL PROPERTY TAXES, you acknowledge that as the owner of the Equipment, we may be required to pay property taxes, and you agree, at our discretion, to either: (1) reimburse us for all personal property and other similar taxes andgovernmental charges associated with the ownership, possession or use of the Equipment when billed by the jurisdictions; or (2) remit to us each month our estimate of the pro-rated equivalent of such taxes and governmental charges. In the event that the Billing Period sums includes a separately stated estimate of personal property and other similar taxes, you acknowledge and agree that such amount represents our estimate of such taxes that will be payable with respect to the Equipment during the Term. As compensation for our internal and external costs in the administration of taxes related to each unit of Equipment, you agree tunit of Equipment per year during the Term, not to exceed the maximum permitted by applicable law. The Tax Administrative Fee, at our sole discretion, may be increased by an amount not exceeding 10% thereof for each subsequent year of the Term to reflect our increased cost of administration and we will notify you of any such increase by indicating such increased amount in the relevant invoice or in such other manner as we deem appropriate. We may take on your behalf any action required under this Agreement which you fail to take, and upon receipt of our invoice you will promptly pay our costs (including insurance premiums and other payments to affiliates), plus reasonable processing fees. Restrictive endorsements on checks you send to us will not reduce your obligations to us. We may charge you a return check or non-sufficient funds charge of $25 for any check which is returned by the bank for any reason (not to exceed the maximum amount permitted by law).4. LATE CHARGES. For any payment which is not received within three (3) days of its due date, you agree to pay a late charge not to exceed the higher of 10% of the amount due or $35 (not to exceed the maximum amount permitted by law) as reasonable collection costs. 5. MAINTENANCE AND SERVICE; OWNERSHIP AND USEFULL SERVICE MAINTENANCE DURING NORMAL BUSINESS HOURS, INCLUDING ALL TONER, DEVELOPER AND PARTS NECESSARY TO PRODUCE IMAGES. YOU MUST PURCHASE COPIER PAPER AND STAPLES SEPARATELY. You acknowledge that: (a) the Supplier is solely responsible for all service maintenance of the Equipment set forth herein; (b) in the event that we assign this Agreement, our assignee (1) shall not be responsible for any service, repair or maintenance of the Equipment; and (2) will bill (on a pass through basis) on behalf of Supplier any applicable Excess Per Image Charges and the portion of the Minimum Payment attributable to service ma party to any service maintenance agreement. reserve a security interest in the Equipment to secure all of your obligations under this Agreement. We own the Equipment and you have the right to use the Equipment under the terms of this Agreement. If this Agreement is deemed to be a secured transaction, you grant us a first priority security interest in the Equipment to secure all of your obligations under this Agreement. We hereby assign to you all our rights under any manufacturer and/or supplier warranties, so long as you are not in default hereunder. You must keep the Equipment free of liens. You may not remove the Equipment from the address indicated on page 1 of this Agreement without first obtaining our approval. You agree to: (a) keep the Equipment in your tions and manuals; (c) keep the Equipment repaired and maintained in good working order and as required by the d other records. such Equipment; (2) we are not providing such Equipment to you pursuant to the terms of this Agreement; (3) Supplier has agreed to provide full service maintenance of such Equipment pursuant to the terms outlined above; (4) the portion of the Minimum Paymentwhich relates to such Equipment includes only the full service maintenance of such Equipment and not the use or rental of the Equipment; by written notice from Supplier to us; provided that such addition or deletion does not modify the Minimum Payment or any other terms of this Agreement. 6. INDEMNITYing, without limitation, those incurred in connection with responding to subpoenas, third party or otherwise ession. You agree to defend and indemnify us against all Claims, although we reserve the right to control the defense and to select or approve defense counsel. This indemnity continues beyond the termination of this Agreement for acts or omissions which occurred during the Term of this Agreement. You also agree that this Agreement has been entered into on theassumption that we are the owner of the Equipment for U.S. federal income tax purposes and will be entitled to certain U.S. federal income tax benefits available to the owner of the Equipment. You agree to indemnify us for theloss of any U. S. federal income tax benefits resulting from the failure of any assumptions in this Agreement to be correct or caused by your acts or omissions inconsistent with such assumption or this Agreement. In the event of anysuch loss, we may increase the Minimum Payments and other amounts due to offset any such adverse effect. 7. LOSS OR DAMAGE. If any item of Equipment is lost, stolen or damaged you will, at your option and cost, either: (a) repair the item or replace the item with a comparable item reasonably acceptable to us; or (b) pay us the sum of:(i) all past due and current Minimum Payments, Excess Per Image Charges and other charges; (ii) the present value of all remaining Minimum Payments and other charges for the e f f e c t e d i t em ( s ) o f E q u i p m en t,discounted at the rate of 6% per annum (or the lowest rate permitted by law, whichever is higher); and (iii) the Fair Market Value of the ef fect ed i tem (s ) of Equipment. We will then transfer to you all our right, title and interest in thee f f e c t e d i t em ( s ) o f Equipment AS-IS AND WHERE-IS, WITHOUT ANY WARRANTY AS TO CONDITION, TITLE OR VALUE. Insurance proceeds shall be applied toward repair, replacement or payment hereunder, as applicable.In this Agreement,Fair Market Value of the Equipment means its fair market value at the end of the Term, assuming good order and condition (except for ordinary wear and tear from normal use), as estimated by us. No such loss or damage shall relieve you of your payment obligations hereunder. 8. INSURANCE. You agree, at your cost, to: (a) keep the Equipment insured against all risks of physical loss or damage for its full replacement value, naming us as loss payee; and (b) maintain public liability insurance, covering personalinjury and Equipment damage for not less than $300,000 per occurrence, naming us as additional insured. The policy must be issued by an insurance carrier acceptable to us, must provide us with not less than 15 days prior writtennotice of cancellation, non-renewal or amendment, and must provide deductible amounts acceptable to us. If you do not provide acceptable insurance, we have the right but no obligation to obtain insurance covering our interest (and only our interest) in the Equipment for the Agreement Term and any renewals. Any insurance we obtain will not insure you against third party or liability claims and may not be cancelled at any time. In the event that we elect to obtain such insurance, you will be required to pay us an additional amount each Billing Period for the cost of such insurance and an administrative fee, the cost of which insurance and administrative fee may be more than the cost to obtain your own insurance and on which we may make a profit. 9. DEFAULT. You will be in default under this Agreement if: (a) you fail to remit to us any payment within ten (10) days of the due date or breach any other obligation under this Agreement; (b) a petition is filed by or against you or anyguarantorunder any bankruptcy or insolvency law; (c) any representation made by you is false or misleading in any material respect; (d) you become insolvent, are liquidated or dissolved, merge, transfer a material portion of your ow nership interest or assets, stop doing business, or assign rights or property for the benefit of creditors; or (e) you default under any other agreement with us our assignees. 10. REMEDIES. If you default, we may do one or more of the following: (a) recover from you, AS LIQUIDATED DAMAGES FOR LOSS OF BARGAIN AND NOT AS A PENAL TY, the sum of: (i) all past due and current MinimumPayments, Excess Per Image Charges and other charges; (ii) the present value of all remaining Minimum Payments, Excess Per Image Charges and other charges, discounted at the rate of 6% per annum (or the lowest ratepermitted by law, whichever is higher); and (iii) the Fair Market Value of the Equipment; (b) declare any other agreements between us in default; (c) require you to return all of the Equipment in the manner outlined in Section 11, ortake possession of the Equipment , in which case we shall not be held responsible for any losses directly or indirectly arising out of, or by reason of the presence and/or use of any and all proprietary information residing on or within theEquipment , and to lease or sell the Equipment or any portion thereof, and to apply the proceeds, less reasonable selling and administrative expenses, to the amounts due hereunder; (d) charge you interest on all amounts dueus from the due date until paid at the rate of 1-1/2% per month, but in no event more than the lawful maximum rate; and (e) charge you for expenses incurred in connection with the enforcement of our remedies including, withoutlimitation, repossession, repair and collection costs, attorneys fees and court costs. These remedies are cumulative, are in addition to any other remedies provided for by law, and may be exercised concurrently or separately. Anyfailure or delay by us to exercise any right shall not operate as a waiver of any other right or future right. 11. END OF TERM OPTIONS; RETURN OF EQUIPMENT. If you are not in default, at least 30 days prior to the end of the Term (or the Renewal Term) you shall give us written notice of your intention at the end of the Term (or theRenewal Term) which election cannot be revoked, to return all, but not less than all, of the Equipment. IF YOU FAIL TO PROVIDE US WITH SUCH 30 DAY PRIOR WRITTEN NOTICE, OR HAVING NOTIFIED US, YOU FAIL TORETURN THE EQUIPMENT, THE TERM OF THIS AGREEMENT SHALL AUTOMATICALLY RENEW ON A MONTH-TO-MONTH BASIS (THE RENEWAL T and all of the provisions of this Agreement shall continue to apply,including, without limitation, your obligations to remit Minimum Payments, Excess Per Image Charges and other charges, until all of the Equipment is returned to us (either because we demand return of the Equipment or youdecideto return the Equipment). If you are in default, (or a non-appropriation of funds occurs) or at the end of the Term (or the Renewal Term), you shall: (1) return all of the Equipment, freight and insurance prepaid at your costand risk, to wherever we indicate in the continental United States, with all manuals and logs, in good order and condition (except for ordinary wear and tear from normal use), packed per the shipping s specifications;and (2) securely remove all data from any and all disk drives or magnetic media prior to returning the Equipment (and you are solely responsible for selecting an appropriate removal standard that meets your businessneeds and complies with applicable laws). You will pay us for any loss in value resulting from the failure to maintain the Equipment in accordance with this Agreement or for damages incurred in shipping and handling. 12. ASSIGNMENT. You may not assign or dispose of any rights or obligations under this Agreement or sublease the Equipment without our prior written consent. We may, without notifying you: (a) assign all or any portion of thisAgreement or our interest in the Equipment; and (b) release information we have about you and this Agreement to the manufacturer, Supplier or any prospective investor, participant or purchaser of this Agreement. If we domake an assignment under subsection 12(a) above, our assignee will have all of our rights under this Agreement, but none of our obligations. You agree not to assert against our assignee claims, offsets or defenses you may haveagainst us.13. MISCELLANEOUS. Notices must be in writing and will be deemed given five (5) days after mailing to your (or our) business address. You represent that: (a) y ou ar e t he e nt it y i nd i ca t ed i n t his Ag r e em en t ; (b) any d by you in accordance with all applicable laws, rules, ordinances and regulations; (c) the Documents are valid, legal, binding agreements, enforceable in accordance with their terms and the person(s) signing the Documents have the authority to do so, are acting with the full authorization of your governing body, and hold the offices indicated below their signatures; (d) the Equipment is essential to the immediate performance of a governmental or proprietary function by you within the scope of your authority and shall be used during the Term only by you and only to perform such function; (e) you intend to use the Equipment for the entire Term and shall take all necessary action to include in your annual budget any funds required to fulfill your obligations each fiscal period during the Term; (f) you have complied fully with all applicable law governing open meetings, public bidding and appropriations, required in connection with this Agreement and the debt under applicable state law; (g) your obligations to remit Minimum Payments under this Agreement constitutes a current expense and not a debt under applicable state law; (h) this Agreement is binding on you and your successors and assigns; and (i) all financial information you have provided is true and a reasonable representation of your financial condition. This Agreement: (i) constitutes the entire agreement of the parties with respect to the subject matter thereof; (ii) supersedes all other writings, communications, understandings, agreements, purchase orders, solicitation documents (including, without Understandings; and (iii) may be amended or modified only by written documents duly authorized, executed and delivered by the parties. . This Agreement is binding on you and your successors and assigns. You authorize us, our agent or our assigneeto: (a) obtain credit reports and make credit inquiries; (b) furnish your information, including cr edi t app lication, payment history and account information, to credit reporting agencies and our assignees, potential purchasers or investors, and parties having an economic interest in this Agreement or the Equipment, including, without limitation, the seller, Supplier or any manufacturer of the Equipment; and (c) you irrevocably grant us the power toprepare,sign on your behalf (if applicable), and file, electronically or otherwise, Uniform Commercial Code ) financing statements and any amendments thereto or continuation thereof relating to the Equipment, and containingany other information required by the applicable UCC. Any claim you have against us must be made within two (2) years after the event which caused it. If a court finds any provision of this Agreement to be unenforceable, all otherterms shall remain in effect and enforceable. You authorize us to insert or correct missing information on this Agreement, including your proper legal name, serial numbers and any other information describing the Equipment. If yousorequest, and we permit the early termination of this Agreement, you agree to pay a fee for such privilege. THE PARTIES INTEND THIS TO BE A E LEASE UNDER ARTICLE 2A OF THE UCC. YOU WAIVE ALLRIGHTS AND REMEDIES CONFERRED UPON A LESSEE BY ARTICLE 2A OF THE UCC. YOU FURTHER HEREBY ACKNOWLEDGE AND AGREE THAT WE AND/OR THE SUPPLIER MAY MAKE A PROFIT ON ANY AND ALLFEES REFERENCED HEREIN AND, IN SO DOING WAIVE ANY AND ALL CLAIM WHICH YOU MAY HAVE FOR UNJUST ENRICHMENT. We may receive compensation from the manufacturer and/or Supplier of theEquipment in order to enable us to reduce the cost of this Agreement below what we otherwise would charge. If we received such compensation, the reduction in the cost of this Agreement is reflected in the MinimumPayment. 14. ELECTRONIC TRANSMISSION OF DOCUMENTATION. This Agreement may be executed in counterparts. The executed counterpart which has our original signature and/or is in our possession shall constitute chattelpaper as that term is defined in the UCC and shall constitute the original agreement for all purposes, including, without limitation: (i) any hearing, trial or proceeding with respect to this Agreement; and (ii) any determinationas to which version of this Agreement constitutes the single true original item of chattel paper under the UCC. If you sign and transmit this Agreement to us by facsimile or other electronic transmission, the transmittedcopy shall be binding upon the parties. You agree that the facsimile or other electronic transmission of this Agreement manually signed by us, when attached to the facsimile or other electronic copy signed by you, shallconstitute the original agreement for all purposes. The parties further agree that, for purposes of executing this Agreement, and subject to our prior approval and at our sole discretion: (a) a document signed and transmittedby facsimile or other electronic transmission shall be treated as an original document; (b) the signature of any party on such document shall be considered as an original signature; (c) the document transmitted shall havethe same effect as a counterpart thereof containing original signatures; and (d) at our request, you, who executed this Agreement and transmitted its signature by facsimile or other electronic transmission shall provide thecounterpart of this Agreement containing your original manual signature to us. No party may raise as a defense to the enforcement of this Agreement that a facsimile or other electronic transmission was used totransmitany signature of a party to this Agreement. 600
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
REGIONAL COOPERATIVE AGREEMENT (R CA)
CONTRACT RCA-017-23010022
FOR
DIGITAL MULTIFUNCT
IONAL COPIERS,PRINTERS , SOFTWARE, RELATED ACCESSORIES AND
SERVICES
WITH
C3 O
FFICE SOLUTIONS LLC DBA C3 TECH
This Con
tract RCA-017-23010022 for Digital Multifunctional Copiers, Printers, Software, Related Ac
cessories and Services, hereinafter referred to as “Contract” is made and entered into as of the date fully executed
by and between the County of Orange, a political subdivision of the State of California on behalf of County
Executive Office, CEO hereinafter referred to as “County” and C3 Office Solutions LLC dba C3 Tech, hereinafter referred to as “Contractor”, with County and Contractor sometimes individually referred to as “Party”, or collectively referred to as “Parties”.
ATTACHMENTS
This Contract is comprised of this do cument and the following Attachments, w hich are attached hereto and incorporated by reference into this Contract:
Attachment A – Scope of Work
Attachment B – Payment and Compensation
Attachment C – Staffing Plan
Attachment D - Hardware Catalog and Hardware Pricing
Attachment E – Business Associate Terms and Conditions
Attachment F – Certification for Data Removal
Attachment G – Migration/Transition Plan
Exhibit 1 – Equipment Lease Agreements
RECITALS
WHEREAS, County solicited via a Request for Proposal (“RFP”) for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services as set forth herein; and WHEREAS, Contractor responded and represented that it is q ualified to provide Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services to the County as further set forth in the Scope of Work, attached hereto as Attachment A; and WHEREAS, County agrees to pay Contractor based on the schedule of fees set forth in Payment and Compensation, attached hereto as Attachment B; and
NOW, THEREFORE, the Parties mutually agree as follows:
ARTICLES
General Terms and Conditions:
A. Governing Law and Venue: This Contract has been negotiated and executed in the state of California and shall be governed by and construed under the laws of the state of California. In the event of any legal action to enforce or interpret this Contract, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the parties hereto agree
601
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the parties specifically agree to waive any and all rights to request that an action be transferred for adjudication to another county.
B. Entire Contract: This Contract contains the entire Contract between the parties with respect to the matters herein, and there are no restrictions, promises, warranties or undertakings other than those set forth herein or referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on County unless authorized by County in writing. Electronic acceptance of any additional terms, conditions or supplemental Contracts by any County employee or agent, including but not limited to installers of software, shall not be valid or binding on County unless accepted in writing by County’s Purchasing Agent or designee.
C. Amendments: No alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the parties; no oral understanding or agreement not incorporated herein shall be binding on either of the parties; and no exceptions, alternatives, substitutes, or revisions are valid or binding on County unless authorized by County in writing.
D. Taxes: Unless otherwise provided herein or by law, price quoted does not include California state sales or use tax. Out-of-state Contractors shall indicate California Board of Equalization permit number and sales permit number on invoices, if California sales tax is added and collectable. If no permit numbers are shown, sales tax will be deducted from payment. The Auditor-Controller will then pay use tax directly to the State of California in lieu of payment of sales tax to Contractor.
E. Delivery: Time of delivery of commodities and services is of the essence in this Contract. County reserves the right to refuse any commodities and services and to cancel all or any part of the commodities not conforming to applicable specifications, drawings, samples or descriptions or services that do not conform to the prescribed scope of work. Acceptance of any part of the order for commodities shall not bind County to accept future shipments nor deprive it of the right to return commodities already accepted at Contractor’s expense. Over shipments and under shipments of commodities shall be only as agreed to in writing by County. Delivery shall not be deemed to be complete until all commodities or services have actually been received and accepted in writing by County.
F. Acceptance Payment: Unless otherwise agreed to in writing by County, 1) acceptance shall not be deemed complete unless in writing and until all the commodities/services have actually been received, inspected, and tested to the satisfaction of County, and 2) payment shall be made in arrears after satisfactory acceptance.
G. Warranty: Contractor expressly warrants that the commodities covered by this Contract are 1) free of liens or encumbrances, 2) merchantable and good for the ordinary purposes for which they are used, and 3) fit for the particular purpose for which they are intended. Acceptance of this order shall constitute an agreement upon Contractor’s part to indemnify, defend and hold County and its indemnities as identified in paragraph “Z” below, and as more fully described in paragraph “Z,” harmless from liability, loss, damage and expense, including reasonable counsel fees, incurred or sustained by County by reason of the failure of the commodities/services to conform to such warranties, faulty work performance, negligent or unlawful acts, and non-compliance with any applicable state or federal codes, ordinances, orders, or statutes, including the Occupational Safety and Health Act (OSHA) and the California Industrial Safety Act. Such remedies shall be in addition to any other remedies provided by law.
H. Patent/Copyright Materials/Proprietary Infringement: Unless otherwise expressly provided in this Contract, Contractor shall be solely responsible for clearing the right to use any patented or copyrighted materials in the performance of this Contract. Contractor warrants that any software as modified through services provided hereunder will not infringe upon or violate any patent, proprietary right, or trade secret right of any third party. Contractor agrees that, in accordance with
602
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
the more specific requirement contained in paragraph “Z” below, it shall indemnify, defend and hold County and County Indemnitees harmless from any and all such claims and be responsible for payment of all costs, damages, penalties and expenses related to or arising from such claim(s), including, costs and expenses but not including attorney’s fees.
I. Assignment: The terms, covenants, and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the parties. Furthermore, neither the performance of this Contract nor any portion thereof may be assigned by Contractor without the express written consent of County. Any attempt by Contractor to assign the performance or any portion thereof of this Contract without the express written consent of County shall be invalid and shall constitute a breach of this Contract.
J. Non-Discrimination: In the performance of this Contract, Contractor agrees that it will comply with the requirements of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons. Contractor acknowledges that a violation of this provision shall subject Contractor to penalties pursuant to Section 1741 of the California Labor Code.
K. Termination: In addition to any other remedies or rights it may have by law, County has the right to immediately terminate this Contract without penalty for cause or after 30 days’ written notice without cause, unless otherwise specified. Cause shall be defined as any material breach of contract, any misrepresentation or fraud on the part of Contractor. Exercise by County of its right to terminate Contract shall relieve County of all further obligation.
L. Consent to Breach Not Waiver: No term or provision of this Contract shall be deemed waived, and no breach excused, unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented. Any consent by any party to, or waiver of, a breach by the other, whether express or implied, shall not constitute consent to, waiver of, or excuse for any other different or subsequent breach.
M. Remedies Not Exclusive:
The remedies for breach set forth in this Contract are cumulative as to one another and as to any other provided by law, rather than exclusive; and the expression of certain remedies in this Contract does not preclude resort by either party to any other remedies provided by law.
N. Independent Contractor: Contractor shall be considered an independent contractor and neither Contractor, its employees, nor anyone working under Contractor shall be considered an agent or an employee of County. Neither Contractor, its employees nor anyone working under Contractor shall qualify for workers’ compensation or other fringe benefits of any kind through County.
O. Performance Warranty: Contractor shall warrant all work under this Contract, taking necessary steps and precautions to perform the work to County’s satisfaction. Contractor shall be responsible for the professional quality, technical assurance, timely completion and coordination of all documentation and other commodities/services furnished by Contractor under this Contract.
Contractor shall perform all work diligently, carefully, and in a good and workmanlike manner; shall furnish all necessary labor, supervision, machinery, equipment, materials, and supplies, shall at its sole expense obtain and maintain all permits and licenses required by public authorities, including those of County required in its governmental capacity, in connection with performance of the work. If permitted to subcontract, Contractor shall be fully responsible for all work performed by subcontractors.
P. Insurance: Prior to the provision of services under this contract, Contractor agrees to purchase all required insurance at Contractor’s expense, including all endorsements required herein, necessary to satisfy County that the insurance provisions of this contract have been complied with. Contractor
603
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
agrees to keep such insurance coverage, Certificates of Insurance, and endorsements on deposit with County during the entire term of this contract. In addition, all subcontractors performing work on behalf of Contractor pursuant to this contract shall obtain insurance subject to the same terms and conditions as set forth herein for Contractor.
Contractor shall ensure that all subcontractors performing work on behalf of Contractor pursuant to this contract shall be covered under Contractor’s insurance as an Additional Insured or maintain insurance subject to the same terms and conditions as set forth herein for Contractor. Contractor shall not allow subcontractors to work if subcontractors have less than the level of coverage required by County from Contractor under this contract. It is the obligation of Contractor to provide notice of the insurance requirements to every subcontractor, and to receive proof of insurance prior to allowing any subcontractor to begin work. Such proof of insurance must be maintained by Contractor through the entirety of this contract for inspection by County representative(s) at any reasonable time.
All self-insured retentions (SIRs) shall be clearly stated on the Certificate of Insurance. Any self- insured retention (SIR) in an amount in excess of Fifty Thousand Dollars ($50,000) shall specifically be approved by County’s Risk Manager, or designee, upon review of Contractor’s current audited financial report. If Contractor’s SIR is approved , Contractor, in addition to, and without limitation of, any other indemnity provision(s) in this Contract, agrees to all of the following:
1. In addition to the duty to indemnify and hold County harmless against any and all liability, claim, demand or suit resulting from Contractor’s, its agents, employee’s or subcontractor’s performance of this Contract, Contractor shall defend County at its sole cost and expense with counsel approved by Board of Supervisors against same; and
2. Contractor’s duty to defend, as stated above, shall be absolute and irrespective of any duty to indemnify or hold harmless; and
3. The provisions of California Civil Code Section 2860 shall apply to any and all actions to which the duty to defend stated above applies, and Contractor’s SI R provision shall be interpreted as though Contractor was an insurer and County was the insured.
If Contractor fails to maintain insurance acceptable to County for the full term of this contract, County may terminate this contract.
Qualified Insurer
The policy or policies of insurance must be issued by an insurer with a minimum rating of A- (Secure A.M. Best's Rating) and VIII (Financial Size Category as determined by the most current edition of the Best's Key Rating Guide/Property-Casualty/United States or ambest.com). It is preferred, but not mandatory, that the insurer be licensed to do business in the State of California (California Admitted Carrier).
If the insurance carrier does not have an A.M. Best Rating of A-/VIII, the CEO/Office of Risk Management retains the right to approve or reject a carrier after a review of the company's performance and financial ratings.
The policy or policies of insurance maintained by Contractor shall provide the minimum limits and coverage as set forth below:
Coverage Minimum Limits
Commercial General Liability $1,000,000 per occurrence
$2,000,000 aggregate
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Automobile Liability including coverage for
owned, non-owned and hired vehicles
$1,000,000 combined single limit per
occurrence
Workers’ Compensation Statutory
Employers Liability Insurance $1,000,000 per occurrence Required Coverage Forms
The Commercial General Liability coverage shall be written on Insurance Services Office (ISO) form CG 00 01, or a substitute form providing liability coverage at least as broad.
The Business Auto Liability coverage shall be written on ISO form CA 00 01, CA 00 05, CA 00 12, CA 00 20, or a substitute form providing liability coverage as broad.
Required Endorsements
The Commercial General Liability policy shall contain the following endorsements, which shall accompany the Certificate of Insurance:
1. An Additional Insured endorsement using ISO form CG 20 26 04 13 or a form at least as broad naming County of Orange, its elected and appointed officials, officers, employees and agents as Additional Insureds, or provide blanket coverage, which will state As Required By Written Contract.
2. A primary non-contributing endorsement using ISO Form CG 20 01 04 13, or a form at least as broad evidencing that Contractor’s insurance is primary, and any insurance or self- insurance maintained by County of Orange shall be excess and non-contributing.
The Workers’ Compensation policy shall contain a waiver of subrogation endorsement waiving all rights of subrogation against County of Orange, its elected and appointed officials, officers, employees, and agents , or provide blanket coverage, which will state As Required By Written Contract.
All insurance policies required by this contract shall waive all rights of subrogation against County of Orange, its elected and appointed officials, officers, employees, and agents when acting within the scope of their appointment or employment.
Contractor shall notify County in writing within thirty (30) days of any policy cancellation and ten (10) days for non-payment of premium and provid e a copy of the cancellation notice to County.
Failure to provide written notice of cancellation may constitute a material breach of Contract, upon which County may suspend or terminate this contract.
If Contractor’s Professional Liability is a “Claims-Made” policy, Contractor shall agree to maintain coverage for two (2) years following the completion of the Contract.
The Commercial General Liability policy shall contain a severability of interests clause, also known as a “separation of insureds” clause (standard in the ISO CG 001 policy).
Insurance certificates should be forwarded to the agency/department address listed on the solicitation.
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If Contractor fails to provide the insurance certificates and endorsements within seven (7) days of notification by CEO/Purchasing or the agency/department purchasing division, award may be made to the next qualified vendor.
County expressly retains the right to require Contractor to increase or decrease insurance of any of the above insurance types throughout the term of this contract. Any increase or decrease in insurance will be as deemed by County of Orange Risk Manager as appropriate to adequately protect County.
County shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable Certificates of Insurance and endorsements with County incorporating such changes within thirty (30) days of receipt of such notice, this contract may be in breach without further notice to Contractor, and County shall be entitled to all legal remedies.
The procuring of such required policy or policies of insurance shall not be construed to limit Contractor's liability hereunder nor to fulfill the indemnification provisions and requirements of this contract, nor act in any way to reduce the policy coverage and limits available from the insurer.
Q. Bills and Liens: Contractor shall pay promptly all indebtedness for labor, materials, and equipment used in performance of the work. Contractor shall not permit any lien or charge to attach to the work or the premises, but if any does so attach, Contractor shall promptly procure its release and, in accordance with the requirements of paragraph “HH” below, indemnify, defend, and hold County harmless and be responsible for payment of all costs, damages, penalties and expenses related to or arising from or related thereto.
R. Changes: Contractor shall make no changes in the work or perform any additional work without County’s specific written approval.
S. Change of Ownership/Name, Litigation Status, Conflicts with County Interests: Contractor agrees that if there is a change or transfer in ownership of Contractor’s business prior to completion of this Contract, and County agrees to an assignment of Contract, the new owners shall be required under the terms of sale or other instruments of transfer to assume Contractor’s d uties and obligations contained in this Contract and complete them to the satisfaction of County.
County reserves the right to immediately terminate Contract in the event County determines that the assignee is not qualified or is otherwise unacceptable to County for the provision of services under Contract.
In addition, Contractor has the duty to notify County in writing of any change in Contractor’s status with respect to name changes that do not require an assignment of Contract. Contractor is also obligated to notify County in writing if Contractor becomes a party to any litigation against County, or a party to litigation that may reasonably affect Contractor’s performance under Contract, as well as any potential conflicts of interest between Contractor and County that may arise prior to or during the period of Contract performance. While Contractor will be required to provide this information without prompting from County any time there is a change in Contractor’s name, conflict of interest or litigation status, Contractor must also provide an update to County of its status in these areas whenever requested by County.
Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with County interests. In addition to Contractor, this obligation shall apply to Contractor’s employees, agents, and subcontractors associated with the provision of goods and services provided under this Contract. Contractor’s efforts shall include, but not be li mited to establishing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans, or other considerations which
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could be deemed to influence or appear to influence County staff or elected officers in the performance of their duties.
T. Force Majeure: Contractor shall not be assessed with liquidated damages or unsatisfactory performance penalties during any delay beyond the time named for the performance of this Contract caused by any act of God, war, civil disorder, employment strike or other cause beyond its reasonable control, provided Contractor gives written notice of the cause of the delay to County within 36 hours of the start of the delay and Contractor avails himself of any available remedies.
U. Confidentiality: Contractor agrees to maintain the confidentiality of all County and County- related records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this Contract. All such records and information shall be considered confidential and kept confidential by Contractor and Contractor’s staff, agents, and employees.
V. Compliance with Laws: Contractor represents and warrants that services to be provided under this Contract shall fully comply, at Contract or’s expense, with all standards, laws, statutes, restrictions, ordinances, requirements, and regulations (collectively “laws”), including, but not limited to those issued by County in its governmental capacity and all other laws applicable to the services at the time services are provided to and accepted by County. Contractor acknowledges that County is relying on Contractor to ensure such compliance, and pursuant to the requirements of paragraph “Z” below, Contractor agrees that it shall defend, indemnif y and hold County and County INDEMNITEES harmless from all liability, damages, costs and expenses arising from or related to a violation of such laws.
W. Freight: Prior to County’s express acceptance of delivery of products. Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract.
X. Severability: If any term, covenant, condition or provision of this Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.
Y. Calendar Days: Any reference to the word "day" or "days" herein shall mean calendar day or calendar days, respectively, unless otherwise expressly provided.
Z. Attorney Fees: In any action or proceeding to enforce or interpret any provision of this Contract, each party shall bear their own attorney’s fees, costs and expenses.
AA. Interpretation: This Contract has been negotiated at arm’s length and between persons sophisticated and knowledgeable in the matters dealt with in this Contract. In addition, each party had been represented by experienced and knowledgeable independent legal counsel of their own choosing or has knowingly declined to seek such counsel despite being encouraged and given the opportunity to do so. Each party further acknowledges that they have not been influenced to any extent whatsoever in executing this Contract by any other party hereto or by any person representing them, or both. Accordingly, any rule or law (including California Civil Code Section 1654) or legal decision that would require interpretation of any ambiguities in this Contract against the party that has drafted it is not applicable and is waived. The provisions of this Contract shall be interpreted in a reasonable manner to effect the purpose of the parties and this Contract.
BB. Authority: The Parties to this Contract represent and warrant that this Contract has been duly authorized and executed and constitutes the legally binding obligation of their respective organization or entity, enforceable in accordance with its terms .
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CC. Employee Eligibility Verification: Contractor warrants that it fully complies with all Federal and State statutes and regulations regarding the employment of aliens and others and that all its employees performing work under this Contract meet the citizenship or alien status requirement set forth in Federal statutes and regulations. Contractor shall obtain, from all employees performing work hereunder, all verification and other documentation of employment eligibility status required by Federal or State statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended. Contractor shall retain all such documentation for all covered employees for the period prescribed by the law. Contractor shall indemnify, defend with counsel approved in writing by County, and hold harmless, County, its agents, officers, and employees from employer sanctions and any other liability which may be assessed against Contractor or County or both in connection with any alleged violation of any Federal or State statutes or regulations pertaining to the eligibility for employment of any persons performing work under this Contract.
DD. Indemnification: Contractor agrees to indemnify, defend with counsel approved in writing by County, and hold County, its elected and appointed officials, officers, employees, agents and those special districts and agencies which County’s Board of Supervisors acts as the governing Board (“County Indemnitees”) harmless from any claims, demands or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the services, products or other performance provided by Contractor pursuant to this Contract. If judgment is entered against Contractor and County by a court of competent jurisdiction because of the concurrent active negligence of County or County Indemnitees, Contractor and County agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment.
EE. Audits/Inspections: Contractor agrees to permit County’s Auditor -Controller or the Auditor- Controller’s authorized representative (including auditors from a private auditing firm hired by County) access during normal working hours to all books, accounts, records, reports, files, financial records, supporting documentation, including payroll and accounts payable/receivable records, and other papers or property of Contractor for the purpose of auditing or inspecting any aspect of performance under this Contract. The inspection and/or audit will be confined to those matters connected with the performance of Contract including, but not limited to, the costs of administering Contract. County will provide reasonable notice of such an audit or inspection.
County reserves the right to audit and verify Contractor’s records before final payment is made.
Contractor agrees to maintain such records for possible audit for a minimum of three years after final payment, unless a longer period of records retention is stipulated under this Contract or by law. Contractor agrees to allow interviews of any employees or others who might reasonably have information related to such records. Further, Contractor agrees to include a similar right to County to audit records and interview staff of any subcontractor related to performance of this Contract.
Should Contractor cease to exist as a legal entity, Contractor’s records pertaining to this Contract shall be forwarded to County’s project manager.
FF. Contingency of Funds: Contractor acknowledges that funding or portions of funding for this Contract may be contingent upon state budget approval; receipt of funds from, and/or obligation of funds by, the state of California to County; and inclusion of sufficient funding for the services hereunder in the budget approved by County’s Board of Supervisors for each f iscal year covered by this Contract. If such approval, funding or appropriations are not forthcoming, or are otherwise limited, County may immediately terminate or modify this Contract without penalty.
GG. Fiscal Appropriations: This contract is subject to and contingent upon applicable budgetary appropriations being approved by the County of Orange Board of Supervisors for each fiscal year during the term of this contract. If such appropriations are not approved, the contract will be
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terminated without penalty to the County.
HH. Expenditure Limit: Contractor shall notify County of Orange assigned Deputy Purchasing Agent in writing when the expenditures against Contract reach 75 percent of the dollar limit on Contract.
County will not be responsible for any expenditure overruns and will not pay for work exceeding the dollar limit on Contract unless a change order to cover those costs has been issued.
Additional Terms and Conditions:
1. Scope of Contract: This Contract specifies Contractual terms and conditions by which County will procure Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services from Contractor as further detailed in the Scope of Work, identified and incorporated herein by this reference as “Attachment A”.
2. Term of Contract: This Contract shall commence upon execution of all necessary signatures, and continue for five (5) years, unless otherwise terminated by County.
3. Regional Cooperative Agreement: Regional Cooperative Agreements (RCA) awarded by the County of Orange are intended to be used as cooperative agreements against which individual subordinate contracts may be executed by participating County departments and non-County public entities during the effective dates outlined herein. The provisions and pricing of this Contract will be extended to any Municipal, County, Public Utility, Hospital, Educational Institution, or any other non-profit or governmental organization. Governmental entities wishing to use this contract will be responsible for issuing their own purchase documents / price agreements, providing for their own acceptance, and making any subsequent payments. Contractor shall be required to include in any Contract entered into with another agency or entity that is entered into as an extension of this Contract a Contract clause that will hold harmless the County of Orange from all claims, demands, actions or causes of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with the use of this Contract. Failure to do so will be considered a material breach of this Contract and grounds for immediate Contract termination. The cooperative entities are responsible for obtaining all certificates of insurance and bonds required. The County of Orange makes no guarantee of usage by other users of this Contract.
A 2 percent rebate on Eligible Revenues will be paid to the County for any contracts the Contractor agrees to enter into with other entities under the provisions and pricing of this Contract. The Contractor shall provide quarterly Volume Sales Reports to the County about additional sales to other entities under the provisions and pricing of this Contract. The Reports shall include the ordering agency, detail of items sold including description, quantity, and price, and shall include all transactions pertaining to sales under the Contract provisions and pricing for that Reporting Period. Contractor shall provide the Volume Sales Reports regardless of whether or not any sales have been conducted. Failure of the Contractor to provide quarterly reports as required, may be deemed breach of the contract. A late penalty of 15 percent on the value of the rebate may be assessed to the Contractor for each month the payments are not received.
4. Adjustments – Scope of Service:
No adjustments made to the scope of service will be authorized without prior written approval of the County assigned Deputy Purchasing Agent.
5. Authorization Warranty: The contractor represents and warrants that the person executing this contract on behalf of and for the contractor is an authorized agent who has actual authority to bind the contractor to each and every term, condition and obligation of this agreement and that all requirements of the contractor have been fulfilled to provide such actual authority.
6. Breach of Contract: The failure of Contractor to comply with any of the provisions, covenants or conditions of this Contract shall be a material breach of this Contract. In such event County may, and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:
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a. Terminate Contract immediately, pursuant to Section K herein; b. Afford Contractor written notice of the breach and ten (10) calendar days or such shorter time that may be specified in this Contract within which to cure the breach; c. Discontinue payment to the Contactor for and during the period in which Contractor is in breach; and
d. Offset against any monies billed by Contractor but yet unpaid by County those monies disallowed pursuant to the above.
7. CAL-OSHA Vehicle Regulation: All vehicles must meet California Motor Vehicle and Cal- OSHA regulations and all other applicable codes required for vehicle use on the roads or highways in the state of California.
8. Contractor – Change in Ownership: The contractor agrees that if there is a change in ownership prior to completion of this contract, the new owner will be required, under terms of sale, to assume this contract and complete it to the satisfaction of the County.
9. Civil Rights: Contractor attests that services provided shall be in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975 as amended; Title II of the Americans with Disabilities Act of 1990, and other applicable State and federal laws and regulations prohibiting discrimination on the basis of race, color, national origin, ethnic group identification, age, religion, marital status, sex or disability.
10. Conflict of Interest – Contractor’s Personnel: Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of County. This obligation shall apply to Contractor; Contractor’s employees, agents, and subcontractors associated with accomplishing work and services hereunder. Contractor’s efforts shall include, but not be limited to establishing precautions to prevent its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence County staff or elected officers from acting in the best interests of County.
11. Conflict of Interest – County Personnel: County of Orange Board of Supervisors policy prohibits its employees from engaging in activities involving a conflict of interest. Contractor shall not, during the period of this Contract, employ any County employee for any purpose.
12. Contractor’s Project Manager and Key Personnel: Contractor shall appoint a Project Manager to direct Contractor’s efforts in fulfilling Contractor’s obligations under this Contract. This Project Manager shall be subject to approval by County and shall not be changed without the written consent of County’s Project Manager, which consent shall not be unreasonably withheld.
Contractor’s Project Manager shall be assigned to this project for the duration of Contract and shall diligently pursue all work and service s to meet the project time lines. County’s Project Manager shall have the right to require the removal and replacement of Contractor’s Project Manager from providing services to County under this Contract. County’s Project manager shall notify Contractor in writing of such action. Contractor shall accomplish the removal within five (5) business days after written notice by County’s Project Manager. County’s Project Manager shall review and approve the appointment of the replacement for Contractor’s Proj ect Manager. County is not required to provide any additional information, reason or rationale in the event it requires the removal of Contractor’s Project Manager from providing further services under Contract.
13. Contractor Personnel – Reference Checks: Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to adequately perform the work under this Contract. Contractor’s employees assigned to this project must meet character standards as demonstrated by background investigation and reference checks, coordinated by the agency/department issuing this Contract.
14. Contractor’s Power and Authority: The Contractor warrants that it has the full power and authority to grant the rights herein granted and will hold the County hereunder harmless from and
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against any loss, cost, liability and expense, including reasonable attorney fees, arising out of any breach of this warranty. Further, the Contractor avers that it will not enter into any arrangement with any third party which might abridge any rights of the County under this Contract.
15. Contractor’s Records: The Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by the Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of seven years after final payment is received from the County. Storage of records in another county will require written approval from the County of Orange assigned DPA.
16. Contractor Personnel – Uniform/Badges/Identification: Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to accept the kind of responsibility under this Contract.
All Contractor’s employees shall be required to wear uniforms, badges, or other means of identification which are to be furnished by Contractor and must be work at all times while working on County property. The assigned Deputy Purchasing Agent must be notified in writing, within seven (7) days of notification of award of Contract of the uniform and/or badges and/or other identification to be worn by employees prior to beginning work and notified in writing seven (7) days prior to any changes in this procedure.
17. Conflict with Existing Law: The Contractor and the County agree that if any provision of this Contract is found to be illegal or unenforceable, such term or provision shall be deemed stricken and the remainder of the Contract shall remain in full force and effect. Either Party having knowledge of such term or provisions shall promptly inform the other of the presumed non- applicability of such provision. Should the offending provision go to the heart of the Contract, the Contract shall be terminated in a manner commensurate with interests of both Parties to the maximum extent reasonable.
18. Contingent Fees: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees of the Contractor or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business.
For breach or violation of this warranty, the County shall have the right to terminate this Contract in accordance with the termination clause and at its sole discretion to deduct from the Contract price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee from the Contractor.
19. Contractor Bankruptcy/Insolvency: If the Contractor should be adjudged bankrupt or should have a general assignment for the benefit of its creditors or if a receiver should be appointed on account of the Contractor’s insolvency, the County may terminate this Contract.
20. Contractor’s Records: Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of three (3) years after final payment is received from County. Storage of records in another county will require written approval from County of Orange assigned Deputy Purchasing Agent.
21. Data – Title To: All materials, documents, data or information obtained from County data files or any County medium furnished to Contractor in the performance of this Contract will at all times remain the property of County. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of County. All materials, documents, data or information, including copies, must be returned to County at the end of this Contract.
22. Debarment: Contractor warrants that neither Contractor nor its principles are presently debarred, proposed for debarment, declared ineligible or voluntarily excluded from participation in the
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transaction by any Federal department or agency. County has the right to terminate this Contract for cause pursuant to Paragraph K, Termination, if Contractor is or becomes the subject of any debarment or pending debarment, declared ineligible or voluntary exclusion from participation by any Federal department or agency. Debarment, pending debarment, declared ineligibility or voluntary exclusion from participation by any Federal department or agency may result in the bid/proposal being deemed non-responsible.
23. Default – Re-Procurement Costs: In case of Contract breach by Contractor, resulting in termination by County, County may procure the commodities and services from other sources. If the cost for those commodities and services is higher than under the terms of the existing Contract, Contractor will be responsible for paying County the difference between Contract cost and the price paid, and County may deduct this cost from any unpaid balance due Contractor. The price paid by County shall be the prevailing market price at the time such purchase is made. This is in addition to any other remedies available under this Contract and under law.
24. Delivery Location – No Loading Dock:
Delivery locations may not have loading docks. The
contractor is required to make all necessary arrangements for lift trucks or other means necessary to complete delivery. Inside delivery to secured facilities may be required.
25. Disputes – Contract:
a. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute concerning a question of fact arising under the terms of this Contract is not disposed of in a reasonable period of time by Contractor’s Project Manager and County ‘s Project Manager, such matter shall be brought to the attention of County Deputy Purchasing Agent by way of the following process:
i. Contractor shall submit to the agency/department assigned Deputy Purchasing Agent a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Contract, unless County, on its own initiative, has already rendered such a final decision. ii. Contractor’s written demand shall be fully supported by factual information, and, if such demand involves a cost adjustment to Contract, Contractor shall include with the demand a written statement signed by a senior official indicating that the demand is made in good faith, that the supporting data are accurate and complete, and that the amount requested accurately reflects Contract adjustment for which Contractor believes County is liable.
b. Pending the final resolution of any dispute arising under, related to, or involving this Contract, Contractor agrees to diligently proceed with the performance of this Contract, including the delivery of commodities and/or provision of services. Contracto r’s failure to diligently proceed shall be considered a material breach of this Contract. c. Any final decision of County shall be expressly identified as such, shall be in writing, and shall be signed by County Deputy Purchasing Agent or his designee. If County fails to render a decision within 90 days after receipt of Contractor’s demand, it shall be deemed a final decision adverse to Contractor’s contentions. Nothing in this section shall be construed as affecting County’s right to terminate Contract for cause or termination for convenience as stated in section K herein.
26. Emergency/Declared Disaster Requirements:
In the event of an emergency or if Orange County
is declared a disaster area by the County, state or federal government, this Contract may be subjected to unusual usage. The Contractor shall service the County during such an emergency or declared disaster under the same terms and conditions that apply during non-emergency/disaster conditions. The pricing quoted by the Contractor shall apply to serving the County’s needs regardless of the circumstances. If the Contractor is unable to supply the goods/services under the terms of the Contract, then the Contractor shall provide proof of such disruption and a copy of the invoice for the goods/services from the Contractor’s supplier(s). Additional profit margin as a
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result of supplying goods/services during an emergency or a declared disaster shall not be permitted. In the event of an emergency or declared disaster, emergency purchase order numbers will be assigned. All applicable invoices from the Contractor shall show both the emergency purchase order number and the Contract number.
27. Equipment Maintenance Service : Cleaning, inspecting, replacing all worn parts, lubricating, testing, and adjusting will be provided as required to maintain the equipment in satisfactory operating condition. The contractor inspections will be completed during County work hours and will be coordinated with the agency/department having control of the equipment. Emergency service required and performed during normal business hours is included at no extra charge.
28. Equipment Maintenance Service – Parts: Contractor shall furnish and install all new parts, materials and lubricants which meet or exceed the original equipment manufacturer’s specifications. Any parts other than those manufactured by the original equipment manufacturer shall be approved by the County before being incorporated in the work performed by the contractor under this contact. The contractor shall maintain a reasonable supply of the parts needed under this contract and maintain a reasonable supply system for the acquisition of additional parts, either immediately or with minimal delay.
29. Firm Price Quotes: Prices quoted herein shall be firm for the first period of the Contract.
30. Errors and Omissions: All reports, files and other documents prepared and submitted by Contractor shall be complete and shall be carefully checked by the professional(s) identified by Contractor as Contractor Project Manager and key personnel attached hereto, prior to submission to the County. Contractor agrees that County review is discretionary, and Contractor shall not assume that the County will discover errors and/or omissions. If the County discovers any errors or omissions prior to approving Contractor’s reports, files and other written documents, the reports, files or documents will be returned to Contractor for correction. Should the County or others discover errors or omissions in the reports, files or other written documents submitted by Contractor after County approval thereof, County approval of Contractor’s reports, files or d ocuments shall not be used as a defense by Contractor in any action between the County and Contractor, and the reports, files or documents will be returned to Contractor for correction without payment of additional compensation.
31. Gratuities: The Contractor warrants that no gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Contractor or any agent or representative of the Contractor to any officer or employee of the County with a view toward securing the Contract or securing favorable treatment with respect to any determinations concerning the performance of the Contract.
For breach or violation of this warranty, the County shall have the right to terminate the Contract, either in whole or in part, and any loss or damage sustained by the County in procuring on the open market any services which the Contractor agreed to supply shall be borne and paid for by the Contractor. The rights and remedies of the County provided in the clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the Contract.
32. Interpretation of Contract: In the event of a conflict or question involving the provisions of any part of this Contract, interpretation and clarification as necessary shall be determined by the County’s assigned buyer. If disagreement exists between the Contractor and the County’s assigned buyer in interpreting the provision(s), final interpretation and clarification shall be determined by the County’s Purchasing Agent or his designee.
33. Limitations of Actions: No action, regardless of form, arising out of this Contract may be brought by either Party more than two (2) years after the cause of the action has arisen, or, in the case of nonpayment, more than two (2) years from the date of the last payment, except where either Party, within two (2) years after a cause of action has arisen, provides the other Party in writing a notice of a potential cause of action, disclosing all material facts then known by the notifying Party concerning such cause of action, then the notifying Party may bring an action based on the matter
613
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
so disclosed at any time prior to the expiration of four (4) years from the time the cause of action arose.
34. Lobbying: On best information and belief, Contractor certifies no federal appropriated funds have been paid or will be paid by, or on behalf of, the Contractor to any person for influencing or attempting to influence an officer or employee of Congress; or an employee of a member of Congress in connection with the awarding of any federal contract, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
35. News/Information Release: Contractor agrees that it will not issue any news releases in connection with either the award of this Contract or any subsequent amendment of or effort under this Contract without first obtaining review and written approval of said news releases from County through County’s Project Manager.
36. No Third-Party Beneficiaries: This Contract is an agreement by and between the Parties, and neither: (a) confers any rights upon any of the employees, agents, or contractors of either Party, or upon any other person or entity not a party hereto; or (b) precludes any actions or claims against, or rights of recovery from, any person or entity not a party hereto.
37. Notice of Claims: Contractor must give County immediate notice in writing of any legal action or suit filed related in any way to this Contract or which may affect the performance of work under this Contract, and prompt notice of any claim made against Contractor by any subcontractor, which may result in litigation related in any way to this Contract, or which may affect the performance of work under this Contract.
38. Notices: Any and all notices, requests demands, and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing with a copy provided to the assigned Deputy Purchasing Agent (DPA), except through th e course of the parties’ proje ct managers’ routine exchange of information and cooperation during the terms of the work and services. Any written communications shall be deemed to have been duly given upon actual in- person delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no greater than four (4) calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as the first day. All communications shall be addressed to the appropriate party at the address stated herein or such other address as the parties hereto may designate by written notice from time to time in the manner aforesaid.
Contractor:
County:
Company Name: C3 Office Solutio ns LLC, dba C3 Tech
A
ddress: 1536 E Warner St.
Santa Ana, CA 92705
Attn:
Davis Tran
Telephone: 714-689-1700
Email: [email protected]
County Executive Office/ County Procurement Office
Address: 400 W. Civic Center Drive, 5th Fl
Santa Ana, CA 92701
A
ttn: Kevin Work
Telephone: 714-567-7312
Ema
il: [email protected]
39. OEM Equipment Maintenance Standard: The contractor agrees to maintain all equipment according to the original equipment manufacturer (OEM) specifications. The contractor further agrees that all components will be OEM components.
614
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
40. Order Dates: Orders may be placed during the term of the contract even if delivery may not be made until after the term of the contract. Order dates take precedence over delivery dates. The contractor must clearly identify the order date on all invoices to County.
41. Ownership of Documents: The County has permanent ownership of all directly connected and derivative materials produced under this Contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the County and may be used by the County as it may require without additional cost to the County. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the County.
42. Precedence: Contract documents consist of this Contract and its exhibits and attachments. In the event of a conflict between or among Contract documents, the order of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set forth in the recitals and articles of this Contract, and then the exhibits and attachments.
43. Security – Youth Detention Facilities/Sheriff’s Facilities:
Background checks: All contractor personnel to be employed in performance of work under this contract shall be subject to background checks and clearance prior to working in a youth detention facility or a Sheriff’s facility. The contractor shall prepare and submit an information form to the County’s project manager for all persons who will be working or w ho will need access to the facility. These information forms shall be submitted at least five County working days prior to the start of work on the contract or prior to the use of any person subsequent to the contractor’s start of work. These information forms will be provided by the County’s project manager upon request and will be screened by the County’s Probation Department and/or Sheriff’s Department. These information forms shall be thorough, accurate, and complete. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance. No person shall be employed under this contract who has not received prior clearance from the Probation and/or Sheriff’s Department. Neither the County, the Probation Department, nor the Sheriff’s Department need give a reason clearance is denied.
Performance Requirements: All contractor’s vehicles parked on site shall be locked and thoroughly secured at all times. All tools and materials shall remain in contractor’s possession at all times and shall never be left unattended. All lost or misplaced tools or materials shall be reported immediately to the security staff or Control in youth detention facilities or to the escort or Control in the Sheriff’s facilities. All materials, large or small, from removal operations or flew construction (especially those materials that could be used to inflict injury, such as nails, wire, wood, etc.) shall be continuously cleaned up as work progresses. All work areas shall be secured prior to the end of each work period. Workers shall have no contact, either verbal or physical, with inmates in the facilities.
Contractor’s employees shall NOT:
1. Give names or addresses to inmates.
2. Receive any names or addresses from inmates (including materials to be passed to another individual or inmate).
3. Disclose the identity of any inmate to anyone outside the facility.
4. Give any materials to inmates; or
5. Receive any materials from inmates (including materials to be passed to another individual or inmate).
Failure to comply with these requirements is a criminal act and can result in prosecution.
Contractor’s employees shall not smoke or use profanity or other inappropriate language while on site. Contractor’s employees shall not enter the facility while under the influence of alcohol, drugs or other intoxicants and shall not have such materials in their possession. Contractor’s employees
615
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
shall plan their activities to minimize the number of times they must enter and exit a facility. They should transport all tools, equipment and materials needed for the day at the start of the work period and restrict all breaks to the absolute minimum.
Contractor’s personnel shall:
1. Comply with the written schedule provided by the County which shall clearly show the specific start and end times for each work day.
2. Arrive at the site no more than 15 minutes prior to the scheduled time or no more than 15 minutes after the scheduled time; and
3. Report to the control desk upon arrival at the job site.
Control will ensure that the work area is clear and ready for work to begin. If a contractor’s employee is delayed or cancellation is necessary, the designated on-site coordinator or the County’s project manager should be contacted immediately. Repeat problems will be grounds for remedial action which may include contract termination.
44. Tax - Maintenance and Warranties: Section 1655 of the Sales and Use Tax Regulations of the Business Taxes Law Guide under “Optional Warranties Rule” states that sales tax shall not be charged on optional warranties and, therefore, the contractor is considered the end user and liable for the sales tax on such warranties. Prices charged for service are not subject to sales tax and neither can sales tax be assessed the County for any part or consumable supply installed that is included in the full-service maintenance.
45. Publication: No copies of sketches, schedules, written documents, computer based data, photographs, maps or graphs, including graphic at work, resulting from performance or prepared in connection with this Contract, are to be released by Contractor and/or anyone acting under the supervision of Contractor to any person, a partnership, company, corporation, or agency, without prior written approval by the County, except as necessary for the performance of the services of this Contract. All press releases, including graphic display information to be published in newspapers, magazines, etc., are to be administered only by the County unless otherwise agreed to by both Parties.
46. Reports/Meetings: The Contractor shall develop reports and any other relevant documents necessary to complete the services and requirements as set forth in this contract. The County’s project manager and the Contractor’s project manager will meet on reasonable notice to discuss the Contractor’s performance and progress under this Contract. If requested, the Contractor’s project manager and other project personnel shall attend all meetings. The Contractor shall provide such information that is requested by the County for the purpose of monitoring progress under this Contract.
47. Validity: The invalidity in whole or in part of any provision of this contract shall not void or affect the validity of any other provision of the contract.
48. Waivers - Contract: The failure of the County in any one or more instances to insist upon strict performance of any of the terms of this Contract or to exercise any option contained herein shall not be construed as a waiver or relinquishment to any extent of the right to assert or rely upon any such terms or option on any future occasion.
49. Termination – Orderly: After receipt of a termination notice from County of Orange, Contractor may submit to County a termination claim, if applicable. Such claim shall be submitted promptly, but in no event later than 60 days from the effective date of the termination, unless one or more extensions in writing are granted by County upon written request of Contractor. Upon termination County agrees to pay Contractor for all services performed prior to termination which meet the requirements of Contract, provided, however, that such compensation combined with previously paid compensation shall not exceed the total compensation set forth in Contract. Upon termination or other expiration of this Contract, each party shall promptly return to the other party all papers, materials, and other properties of the other held by each for purposes of performance of Contract.
616
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
50. Usage: No guarantee is given by County to Contractor regarding usage of this Contract. Usage figures, if provided, are approximations. Contractor agrees to supply services and/or commodities requested, as needed by County of Orange, at rates/prices listed in Contract, regardless of quantity requested.
51. Usage Reports: Contractor shall submit usage reports on an annual basis to the assigned Deputy Purchasing Agent of County of Orange user agency/department. The usage report shall be in a format specified by the user agency/department and shall be submitted 90 days prior to the expiration date of Contract term, or any subsequent renewal term, if applicable.
52. Wage Rates: Contractor shall post a copy of the wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the Board of Supervisors has obtained the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract from the Director of the Department of Industrial Relations. These rates are on file with the Clerk of the Board of Supervisors. Copies may be obtained at cost at the office of County's OC Public Works/OC Facilities & Asset Management/A&E Project Management or visit the website of the Department of Industrial Relations, Prevailing Wage Unit at www.dir.ca.gov/DLSR/PWD. The Contractor shall comply with the provisions of Sections 1774, 1775, 1776 and 1813 of the Labor Code.
53. Wage Rate Penalty: Contractor and any Subcontractor(s) shall comply with the provisions of Labor Code Section 1775. Contractor and any Subcontractor(s) shall be subject to a penalty in an amount up to $200, or higher amount as provide by section 1775, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done by the Contractor or Subcontractor(s) under the contract.
54. Work Hour Penalty: As provided by Labor Code Section 1810, 8 hours of labor shall constitute a legal day's work, and 40 hours constitute a legal week's work. The time of service of any worker employed under the Contract shall be restricted to 8 hours during any one calendar day and 40 hours during any one calendar week, except as provided herein. Contractor shall forfeit to the County $25, or higher amount as provided by Labor Code Section 1813, for each worker employed on the performance of this Contract by Contractor or by any Subcontractor(s) for each calendar day during which such worker is required or p ermitted to work more than the legal days or week’s work, except as provided by Labor Code Section 1815.
55. Registration of Contractor: All contractors and subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5. Registration and all related requirements of those sections must be maintained throughout the performance of the Contract.
56. Payroll Records: Contractor and any and subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5.
Bids cannot be accepted from unregistered contractors except as provided in Section 1771.1. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. After award of the contract, Contractor and each Subcontractor shall furnish electronic payroll records directly to the Labor Commissioner in the manner specified in Labor Code Section 1771.4.
The requirements of Labor Code Section 1776 provide, in summary:
56.1. Contractor and any Subcontractor(s) performing any portion of the work under this Contract shall keep an accurate record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any Subcontractor(s) in connection with the work.
617
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
56.2. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of Labor Code Sections 1771, 1811, and 1815 for any work performed by his or her employees in connection with the Contract.
56.3. The payroll records shall be certified and shall be available for inspection at the principal office of Contractor on the basis set forth in Labor Code Section 1776.
56.4. Contractor shall inform County of the location of the payroll records, including the street address, city and county, and shall, within five working days, provide a notice of any change of location and address of the records.
56.5. Pursuant to Labor Code Section 1776, Contractor and any Subcontractor(s) shall have 10 days in which to provide a certified copy of the payroll records subsequent to receipt of a written notice requesting the records described herein. In the event that Contractor or any Subcontractor fails to comply within the 10-day period, he or she shall, as a penalty to County, forfeit $100, or a higher amount as provided by Section 1776, for each calendar day, or portion thereof, for each worker to whom the noncompliance pertains, until strict compliance is effectuated. Contractor acknowledges that, without limitation as to other remedies of enforcement available to County, upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the California Department of Industrial Relations, such penalties shall be withheld from progress payments then due Contractor. Contractor is not subject to a penalty assessment pursuant to this section due to the failure of a subcontractor to comply with this section.
57. Apprenticeship Requirements:
57.1. Unless the contract involves a dollar amount less than that specified in Labor Code Section 1777.5 this contract is governed by the provisions of Section 1777.5 Contractor shall comply with labor Code Section 1777.5 for all apprenticeable occupations.
57.2. Contractor and all subcontractor(s) shall comply with Labor Code Section 1777.6 which forbids discriminatory practice in the employment of apprentices on any basis listed in Government Code Section 12940 (described in the “Nondiscrimination” Section of the General Conditions), except as provided in Labor Code Section 3077.
58. Data Destructions: Contractor must permanently remove all stored County data/images from the hard disk drive and Cache memory of back-up copiers and replaced copiers within seven (7) calendar days of removal from County. Within seven (7) calendar days of data removal services or request by County, Contractor must provide to County written certification (complete Attachment E. Certification for Data Removal) that data removal was completed.
59. County of Orange Information Technology Security Provisions: All Contractors with access to County data and/or systems shall establish and maintain policies, procedures, and technical, physical, and administrative safeguards designed to (i) ensure the confidentiality, integrity, and availability of all County data and any other confidential information that the Contractor receives, stores, maintains, processes, transmits, or otherwise accesses in connection with the provision of the contracted services, (ii) protect against any threats or hazards to the security or integrity of County data, systems, or other confidential information, (iii) protect against unauthorized access, use, or disclosure of personal or County confidential information, (iv) maintain reasonable procedures to prevent, detect, respond, and provide notification to the County regarding any internal or external security breaches, (v) ensure the return or appropriate disposal of personal information or other confidential information upon contract conclusion (or per retention standards set forth in the contract), and (vi) ensure that any subcontractor(s)/agent(s) that receives, stores, maintains, processes, transmits, or otherwise accesses County data and/or system(s) is in compliance with statements and the provisions of statements and services herein.
618
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
59.1. County of Orange Information Technology Security Standards: County of Orange security standards follows the latest National Institute of Standards and Technology (NIST) 800-53 framework to ensure the highest levels of operational resiliency and cybersecurity.
59.1.1.Contractor, Contractor personnel, Contractor’s subcontractors, any person performing work on behalf of Contractor, and all other agents and representatives of Contractor will, at all times, comply with and abide by all County of Orange Information Technology Security Standards (“Security Standards”), as existing or modified, that pertain to Contractor in connection with the Services performed by Contractor as set forth in the scope of work of this Contract. Any violations of such Security Standards shall, in addition to all other available rights and remedies available to County, be cause for immediate termination of this Contract. Such Security Standards include, but are not limited to, Attachment C - County of Orange Information Technology Security Standards and Attachment D - Business Associate Contract.
59.1.2.Contractor shall use industry best practices and methods with regard to confidentiality, integrity, availability, and the prevention, detection, response, and elimination of threat, by all appropriate means, of fraud, abuse, and other inappropriate or unauthorized access to County data and/or system(s) accessed in the performance of Services under this Contract.
59.2. The Contractor shall implement and maintain a written information security program that contains reasonable and appropriate security measures designed to safeguard the confidentiality, integrity, availability, and resiliency of County data and/or system(s). The Contractor shall review and update its information security program in accordance with contractual, legal, and regulatory requirements. Contractor shall provide to County a copy of the organization’s information security program and/or policies.
59.3. Information Access: Contractor shall use appropriate safeguards and security measures to ensure the confidentiality and security of all County data.
59.3.1.County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work under this Contract to execute a confidentiality and non- disclosure agreement concerning access protection and data security in the form provided by County. County shall authorize, and Contractor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate to whom issued.
Contractor shall provide each Contractor personnel, subcontractors, or affiliates with only such level of access as is required for such individual to perform his or her assigned tasks and functions.
59.3.2.Throughout the Contract term, upon request from County but at least once each calendar year, Contractor shall provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel having access to County systems and/or County data, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the County.
59.3.3.All County resources (including County systems), County data, County hardware, and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any
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County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
manner whatsoever, by Contractor or Contractor’s personnel and subcontractors, at any time.
59.3.4.Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor personnel to access and use the County data and/or system(s), as County in its sole discretion shall deem appropriate.
59.4. Data Security Requirements: Without limiting Contractor’s obligation of confidentiality as further described in this Contract, Contractor must establish, maintain, and enforce a data privacy program and an information and cyber security program, including safety, physical, and technical security and resiliency policies and procedures, that comply with the requirements set forth in this Contract and, to the extent such programs are consistent with and not less protective than the requirements set forth in this Contract and are at least equal to applicable best industry practices and standards (NIST 800-53).
59.4.1.Contractor also shall provide technical and organizational safeguards against accidental, unlawful, or unauthorized access or use, destruction, loss, alteration, disclosure, transfer, commingling, or processing of such information that ensure a level of security appropriate to the risks presented by the processing of County Data,
59.4.2.Contractor personnel and/or subcontractor personnel and affiliates approved by County to perform work under this Contract may use or disclose County personal and confidential information only as permitted in this Contract. Any other use or disclosure requires express approval in writing by the County of Orange. No Contractor personnel and/or subcontractor personnel or affiliate shall duplicate, disseminate, market, sell, or disclose County personal and confidential information except as allowed in this Contract. Contractor personnel and/or subcontractor personnel or affiliate who access, disclose, market, sell, or use County personal and confidential information in a manner or for a purpose not authorized by this Contract may be subject to civil and criminal sanctions contained in applicable federal and state statutes.
59.4.3.Contractor shall take all reasonable measures to secure and defend all locations, equipment, systems, and other materials and facilities employed in connection with the Services against hackers and others who may seek, without authorization, to disrupt, damage, modify, access, or otherwise use Contractor systems or the information found therein; and prevent County data from being commingled with or contaminated by the data of other customers or their users of the Services and unauthorized access to any of County data.
59.4.4.Contractor shall also continuously monitor its systems for potential areas where security could be breached. In no case shall the safe guards of Contractor’s data privacy and information and cyber security program be less stringent than the safeguards used by County. Without limiting any other audit rights of County, County shall have the right to review Contractor’s data privacy and info rmation and cyber security program prior to commencement of Services and from time to time during the term of this Contract.
59.4.5.All data belongs to the County and shall be destroyed or returned at the end of the contract via digital wiping, degaussing, or physical shredding as directed by County.
59.5. Enhanced Security Measures: County may, in its discretion, designate certain areas, facilities, or solution systems as ones that require a higher level of security and access control. County shall notify Contractor in writing reasonably in advance of any such designation becoming effective. Any such notice shall set forth, in reasonable detail, the enhanced security or access-control procedures, measures, or requirements that Contractor shall be required to implement and enforce, as well as the date on which such procedures and measures shall take
620
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
effect. Contractor shall and shall cause Contractor personnel and subcontractors to fully comply with and abide by all such enhanced security and access measures and procedures as of such date.
59.6. General Security Standards: Contractor will be solely responsible for the information technology infrastructure, including all computers, software, databases, electronic systems (including database management systems) and networks used by or for Contractor (“Contractor Systems”) to access County resources (including County systems), County data or otherwise in connection with the Services and shall prevent unauthorized access to County resources (including County systems) or County data through the Contractor Systems.
59.6.1.At all times during the contract term, Contractor shall maintain a level of security with regard to the Contractor Systems, that in all events is at least as secure as the levels of security that are common and prevalent in the industry and in accordance with industry best practices (NIST 800-53). Contractor shall maintain all appropriate administrative, physical, technical, and procedural safeguards to secure County data from data breach, protect County data and the Services from loss, corruption, unauthorized disclosure, and from hacks, and the introduction of viruses, disabling devices, malware, and other forms of malicious and inadvertent acts that can disrupt County’s access and use of County data and the Services.
59.7. Security Failures: Any failure by the Contractor to meet the requirements of this Contract with respect to the security of County data, including any related backup, disaster recovery, or other policies, practices or procedures, and any breach or violation by Contractor or its subcontractors or affiliates, or their employees or agents, of any of the foregoing, shall be deemed a material breach of this Contract and may result in termination and reimbursement to County of any fees prepaid by County prorated to the date of such termination. The remedy provided in this paragraph shall not be exclusive and is in addition to any other rights and remedies provided by law or under the Contract.
59.8. Security Breach Notification: In the event Contractor becomes aware of any act, error or omission, negligence, misconduct, or security incident including unsecure or improper data disposal, theft, loss, unauthorized use and disclosure or access, that compromises or is suspected to compromise the security, availability, confidentiality, and/or integrity of County data or the physical, technical, administrative, or organizational safeguards required under this Contract that relate to the security, availability, confidentiality, and/or integrity of County data, Contractor shall, at its own expense, (1) immediately (or within 24 hours of potential or suspected breach), notify the County’s Chief Information Security Officer and County Privacy Officer of such occurrence; (2) perform a root cause analysis of the actual, potential, or suspected breach; (3) provide a remediation plan that is acceptable to County within 30 days of verified breach, to address the occurrence of the breach and prevent any further incidents; (4) conduct a forensic investigation to determine what systems, data, and information have been affected by such event; and (5) cooperate with County and any law enforcement or regulatory officials investigating such occurrence, including but not limited to making available all relevant records, forensics, investigative evidence, logs, files, data reporting, and other materials required to comply with applicable law or as otherwise required by County and/or any law enforcement or regulatory officials, and (6) perform or take any other actions required to comply with applicable law as a result of the occurrence (at the direction of County).
59.8.1.County shall make the final decision on notifying County officials, entities, employees, service providers, and/or the general public of such occurrence, and the implementation of the remediation plan. If notification to particular persons is required under any law or pursuant to any of County’s privacy or security policies, then notifications to all persons and entities who are affected by the same event shall be considered legally required. Contractor shall reimburse County for all notification and related costs incurred by County arising out of or in connection with any such
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County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
occurrence due to Contractor’s acts, errors or omissions, negligence, and/or misconduct resulting in a requirement for legally required notifications.
59.8.2.In the case of a breach, Contractor shall provide third-party credit and identity monitoring services to each of the affected individuals for the period required to comply with applicable law, or, in the absence of any legally required monitoring services, for no less than twelve (12) months following the date of notification to such individuals.
59.8.3.Contractor shall indemnify, defend with counsel approved in writing by County, and hold County and County Indemnitees harmless from and against any and all claims, including reasonable attorney’s fees, costs, and expenses incidental thereto, which may be suffered by, accrued against, charged to, or recoverable from County in connection with the occurrence.
59.8.4.Notification shall be sent to:
Rafael Linares
Chief Information Security Officer
1055 N. Main St., 6th Floor
Santa Ana, CA 92701
Phone: (714) 567-7611
[email protected]
Linda Le, CHPC, CHC, CHP
County Privacy Officer
1055 N. Main St., 6th Floor
Santa Ana, CA 92701
Phone: (714) 834-4082
[email protected]
59.9. Security Audits: Contractor shall maintain complete and accurate records relating to its system and Organization Controls (SOC) Type II audits or equivalent’s data protection practices, internal and external audits, and the security of any of County-hosted content, including any confidentiality, integrity, and availability operations (data hosting, backup, disaster recovery, external dependencies management, vulnerability testing, penetration testing, patching, or other related policies, practices, standards, or procedures).
59.9.1.Contractor shall inform County of any internal/external security audit or assessment performed on Contractor’s operations, information and cyber security program, disaster recovery plan, and prevention, detection, or response protocols that are related to hosted County content, within sixty (60) calendar days of such audit or assessment. Contractor will provide a copy of the audit report to County within thirty (30) days after Contractor’s receipt of request for such report(s).
59.9.2.Contractor shall reasonably cooperate with all County security reviews and testing, including but not limited to penetration testing of any cloud-based solution provided by Contractor to County under this Contract. Contractor shall implement any required safeguards as identified by County or by any audit of Contractor’s data privacy and information/cyber security program.
59.9.3.In addition, County has the right to review Plans of Actions and Milestones (POA&M) for any outstanding items identified by the SOC 2 Type II report requiring remediation as it pertains to the confidentiality, integrity, and availability of County data. County reserves the right, at its sole discretion, to immediately terminate this Contract or a part thereof without limitation and without liability to County if County reasonably determines Contractor fails or has failed to meet its obligations under this section.
59.10. Business Continuity and Disaster Recovery (BCDR):
59.10.1. For the purposes of this section, “Recovery Point Objectives” means the maximum age of files (data and system configurations) that must be recovered from backup storage for normal operations to resume if a computer, system, or network goes down as a result of a hardware, program, or communications failure (establishing the data backup sch edule and strategy). “Recovery Time Objectives” means the maximum
622
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
duration of time and a service level within which a business process must be restored after a disaster (or disruption) in order to avoid unacceptable consequences associated with a loss of functionality.
59.10.2. The Contractor shall maintain an comprehensive risk management program focused on managing risks to County operations and data, including mitigation of the likelihood and impact of an adverse event occurring that would negatively affect contracted services and operations of the County. Business continuity management will enable the Contractor to identify and minimize disruptive risks and restore and recover hosted County business-critical services and/or data within the agreed terms following an adverse event or other major business disruptions. Recovery and timeframes may be impacted when events or disruptions are related to dependencies on third-parties. The County and Contractor will agree on Recovery Point Objectives and Recovery Time Objectives (as needed)) and will periodically review these objectives. Any disruption to services of system will be communicated to the County within 4 hours, and every effort shall be undertaken to restore contracted services, data, operations, security, and functionality.
59.10.3. All data and/or systems and technology provided by the Contractor internally and through third-party vendors shall have resiliency and redundancy capabilities to achieve high availability and data recoverability. Contractor Systems shall be designed, where practical and possible, to ensure continuity of service(s) in the event of a disruption or outage.
623
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
SIGNATURE PAGE
IN WITNESS WHEREOF , the Parties hereto have executed this Contract on the dates opposite their respective signatures:
C3 OFFICE SOLUTIONS LLC, DBA C3 TECH
a Limited Liability Company,
Date: By:
Signature
Print Name & Title
(If a corporation, the document must be signed by two corporate officers. The 1st must be either Chairman of the Board, President or any Vice President.) Date: By:
Signature
Print Name & Title
(If a corporation, the 2nd signature must be either the Secretary, an Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer)
COUNTY OF ORANGE,
a political subdivision of the State of California
Date: By:
Print
Name:
Title:
624
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
ATTACHMENT A
SCOPE OF WORK
I. I NTRODUCTION
The County of Orange has established a Regional Cooperative Agreement (RCA) for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services (hereinafter referred to as “Services”). This Contract is a usage contract between County and Contractor for the following Scope of Work.
II. C ONTRACTOR RESPONSIBILITIES :
A. Contractor must provide copier(s) and services as listed in Attachment C, to any requesting County Department.
B. Contractor is responsible for the professional quality and technical competence of Contractor personnel/employees designated to provide services to County.
C. Contractor must comply with all applicable local, state, and federal laws and regulations.
D. Contractor must comply with all applicable County Department rules of conduct, policies, and procedures while on County premises.
E. Data Removal - Contractor must provide County with its written policies and procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers. Procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers must be in compliance with NIST SP 800-88 and Department of Defense (DoD) 5220.22-compliant sanitation programs.
F. Hard Disk Drive Replacements Due to Copier Malfunction/Failure - Contractor must permanently remove all stored County data/Images from the hard disk drive and Cache memory within seven (7) calendar days of removal of replacement hard disk drives from County. Within seven (7) calendar days of hard disk drive replacement services or request by County, Contractor must provide written certification (Attachment E. Certification for Data Removal) that data removal was completed.
G. Confidentiality - Contractor must ensure its employees maintain confidentiality of all information and County records that may become accessible to the employees.
H. Contractor Staff: Contractor must provide, but is not limited to, the following information to each employee given a County assignment:
1. Location of assignment
2. Name of Reporting Supervisor or Manager
3. Length of Assignment
4. Working Hours
5. Complete job description
6. Performance Expectations
III. S
ECURITY REQUIREMENTS AT COUNTY SECURED FACILITIES :
A. County operates several secured facilities, including several Probation, Sheriff and John Wayne Airport operated sites. Contractor and its employees who perform services in County secured facilities are required to comply with strict operation policies and may be required to pass a background check, at the sole discretion of the County department, prior to performance due to security requirements at County secured facilities. The applicable County policies and security
625
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
requirements have been designed with the primary purpose of ensuring a safe and secure environment for all involved.
B. Contractor must provide a list of all Contractor personnel/employees who will be directly performing tasks associated with the Contract. Contractor’s personnel/employees providing service in a County secured detention facility, Probation facility or Sheriff’s facility, will be expected to pass two (2) separate background checks performed by the Orange County Sheriff’s Department and the Orange County Probation Department. No changes must be authorized to the approved list without a request in writing submitted by Contractor and approved by the County Site Coordinator.
At no time will unauthorized Contractor employees perform any task associated with this Contract.
If this occurs, Contractor will be notified that it has not complied with the terms of this Contract and is subject to Contract termination. The list of all Contractor Personnel/Employees performing under this Contract must be submitted prior to award of this Contract.
C. Contractor must prepare and submit a Security Clearance form to the County Site Coordinator for all persons who will be working on or who will need access to County secured facilities.
1. Security Clearance forms must be submitted at least five (5) business days prior to the start of work or prior to the use of any person subsequent to the start of work.
2. Said Security Clearance forms must be thoroughly and accurately completed. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance.
3. No person shall be employed on this work who has not received prior clearance from the Probation Department, Sheriff’s Department or John Wayne Airport.
4. County is not under any obligation to give a reason clearance is denied.
D. Contractor is responsible for signing in with the County Site Coordinator or designee, as required, upon arrival at a County secure facility (e.g., JWA, Probation). Contractor must report to the Central Control Center (Control).
E. Contractor personnel/employees must closely monitor all tools, equipment and other materials at all times while performing services under this Contract, especially at County detention facilities.
F. Contractor personnel/employees must have no contact, either verbal or physical, with internees/inmates in County secured detention facilities. Specifically, Contractor employees must:
1. Not give names or addresses to internees.
2. Not receive any names or addresses from internees.
3. Not disclose the identity of any internee to anyone outside the facility.
4. Not give any materials to internees.
5. Not receive any materials from internees (including materials to be passed to another individual or internee).
*Failure to comply with these requirements is a criminal act and can result in prosecution.
G. Any Contractor personnel/employee(s) engaged in the performance of work under this Contract at John Wayne Airport are expected to pass the screening requirements and abide by all of the security requirements set forth by the Federal Aviation Administration (FAA) and the County of Orange. “The Federal Aviation Administration (FAA) approved security program for John Wayne Airport requires that each person issued a John Wayne Airport security badge is made aware of his/her responsibilities regarding the privilege of access to restricted areas of the airport”.
All persons within the restricted air operation areas of the airport are required to display, on their person, a John Wayne Airport security badge, unless they are specifically exempted for reasons, or they are under escort by a properly badge individual. Each airport employee or airport tenant employee who has been issued a John Wayne Airport security badge is responsible for challenging
626
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
any individual who is not properly displaying an airport issued or approved and valid identification badge. Any person who is not properly displaying or who cannot produce a valid John Wayne Airport security badge must immediately be referred to the Sheriff’s Department Airport Detail Office for proper handling.
The John Wayne Airport security badge is the property of the County of Orange and must be returned upon termination of employment at John Wayne Airport. The loss of a badge must be reported within twenty-four (24) hours to the Sheriff’s Department Airport Dispatch Center (949) 252-5000. A report must be made before a replacement badge will be issued.
H. All vehicles parked on-site at a County secured facility must always be locked and thoroughly secured.
I. All equipment and materials must remain i n Contractor’s possession at all times and must never be left unattended while at a County secured facility. All lost or misplaced equipment or materials must be reported immediately to the (a) security staff or Control in County secured detention facilities or (b) the escort or Control in Sheriff’s facilities.
J. Contractor personnel/employees must not smoke or use profanity or other inappropriate language while on-site.
K. Contractor personnel/employees must not enter a County secured facility while under the influence of alcohol, drugs or other intoxicants and must not have such materials in their possession.
L. Contractor personnel/employees must plan their activities to minimize the number of times they must enter and exit a County secured facility, i.e., transport all equipment and materials needed for the day at the start of work and restrict all breaks to the absolute minimum.
M. Contractor personnel/employee(s) must be well-disposed to the public and County staff utilizing the facilities but must be responsive only to the requests of the County Site Coordinator unless otherwise directed and must direct all inquiries or requests to the County Site Coordinator.
IV. T
RANSITION REQUIREMENTS :
A. Contractor must work with appropriate County IT, Procurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule (as applicable).
B. Contractor shall coordinate and provide without additional charge any other transition services County determines necessary to transition to another vendor at the end of the contract term.
V. P RICE GUARANTEE
A. Contractor will guarantee fixed hardware and service pricing for a period of 24 months after contract has been awarded.
B. For devices that the County may wish to acquire after the price guarantee expires, the Contractor agrees to offer the County a discount over retail pricing (as reported by a 3rd party such as Buyer's Laboratory) equivalent to the discounts being offered in this Contract VI. D EVICE DATA COLLECTION :M ETER USAGE AND SUPPLY LEVELS A. Contractor will use ECI FM Audit to collect and store device meter and supply level data for the fleet at no cost to the County and provide access to the software to the County.
B. ECI FM Audit is to report device level meters for service billing and supplies levels for supplies management, this tool is also capable of capturing and reporting:
1. Make/Model
2. IP Address
3. MAC Address
4. Location
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County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
5. Total Meters B/W
6. Total Meters Color
7. Supply Levels (including historical fill rates)
C. All data collected by the software tool will remain the property of the County.
VII. S ERVICE RESPONSES
A. 12 Orange County Based Technicians
B. The average in-person service response time, as calculated from the time the service call is placed to the factory-trained service technician's on-site arrival, including preventive maintenance calls, will be: 4 Hours
C. The maximum in-person service response time, as calculated from the time the service call is placed to the factory-trained service technician's on-site arrival, including preventive maintenance calls, will be: 5 Hours
D. The average time it will take a field engineer to acknowledge the County's service request once a service call has been placed with Contractor, as calculated from the time the service call is placed until a service technician calls the County to provide an estimated time of arrival, will be: 60 Minutes
E. To assure the County that Contractor 's intention is to respond to the service requests within the maximum response times stated above, Contractor shall compensate the County with the following credit of the monthly service cost (for the device in question) for each response that exceeds the guaranteed maximum response time: 5%
F. Contractor shall provide a loaner device of equal or superior capabilities to the County if any device installed by Contractor is unable to perform to the County's specifications for more than 8 hours of normal business operation.
G. Contractor shall provide Customer Support by phone at no additional charge during normal business hours; Monday – Friday 8:00am to 5:00pm.
H. For issues related to service responses, supplies management, non-reporting devices, etc., Contractor will provide customer support by email and is expected to response within 1 hour.
VIII. T
ERMS AND CONDITIONS OF ACQUISITION
A. 100% money-back guarantee for a particular device, regardless of the problem within 30 days.
B. The Contractor guarantees each machine to perform within the County’s specifications for a period of 60 MONTHS or the volume listed below, whichever occurs first.
C. The Contractor will replace each machine on a like-for-like basis with the then current technology if the machine fails to perform to the County’s specifications while continuously under a service agreement with Contractor, so long as the County uses supplies recommended by the equipment manufacturer.
D. Volume Guarantees:
Copier/MFD 35 PPM B/W 60 Months OR 750,000 Impressions
Copier/MFD 45 PPM B/W 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM B/W 60 Months OR 2,100,000 Impressions Copier/MFD 65 PPM B/W 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 3,900,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 4,800,000 Impressions Copier/MFD 95 PPM B/W 60 Months OR 5,700,000 Impressions Copier/MFD 35 PPM Color 60 Months OR 750,000 Impressions
628
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
Copier/MFD 45 PPM Color 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM Color 60 Months OR 2,100,000 Impressions Copier/MFD 65 PPM Color 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions Production Copier/MFD 110 PPM B/W 60 Months OR 18,000,000 Impressions Production Copier/MFD 120 PPM B/W 60 Months OR 18,000,000 Impressions Production Copier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions MFP 30PPM B/W (Laser) 60 Months OR 300,000 Impressions
MFP 30PPM Color (Laser) 60 Months OR 300,000 Impressions MFP 40PPM Color 60 Months OR 420,000 Impressions
MFP 50PPM B/W 60 Months OR 600,000 Impressions
Printer 30PPM B/W (Laser) 60 Months OR 300,000 Impressions Printer 30PPM Color (Laser) 60 Months OR 300,000 Impressions Printer 50PPM B/W (Laser) 60 Months OR 600,000 Impressions Printer 50PPM Color (Laser) 60 Months OR 600,000 Impressions E. Impressions Between Calls (IBCs) Guarantee: the Contractor guarantees each machine to operate at the fixed average number of Impressions Between Calls (IBCs) listed below for the entire life of the contract.
F. IBC Guarantees:
Copier/MFD 35 PPM B/W 12,500 IBCs
Copier/MFD 45 PPM B/W 20,000 IBCs
Copier/MFD 55 PPM B/W 35,000 IBCs
Copier/MFD 65 PPM B/W 45,000 IBCs
Copier/MFD 75 PPM B/W 65,000 IBCs
Copier/MFD 75 PPM B/W 80,000 IBCs
Copier/MFD 95 PPM B/W 95,000 IBCs
Copier/MFD 35 PPM Color 12,500 IBCs
Copier/MFD 45 PPM Color 20,000 IBCs
Copier/MFD 55 PPM Color 35,000 IBCs
Copier/MFD 65 PPM Color 45,000 IBCs
Copier/MFD 75 PPM Color 65,000 IBCs
Production Copier/MFD 110 PPM B/W 250,000 IBCs
Production Copier/MFD 120 PPM B/W 250,000 IBCs
Production Copier/MFD 75 PPM Color 65,000 IBCs
MFP 30PPM B/W (Laser) 5,000 IBCs
MFP 30PPM Color (Laser) 5,000 IBCs
MFP 40PPM Color 7,000 IBCs
MFP 50PPM B/W 10,000 IBCs
Printer 30PPM B/W (Laser) 5,000 IBCs
Printer 30PPM Color (Laser) 5,000 IBCs
Printer 50PPM B/W (Laser) 10,000 IBCs
Printer 50PPM Color (Laser) 10,000 IBCs
G. These averages are stated below by segment. The averages shall include Preventative Maintenance (PM) service calls and be calculated during any immediately preceding 12- month period. These calculations will exclude service calls caused by operator error and the guarantee will remain in effect while the equipment is continuously under a service agreement with Contractor.
H. Contractor will replace any machine on a like-for-like basis with the then current technology if that machine fails to produce the average number of Impressions Between Calls.
I. Fair Market Value (FMV) Leasing
629
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
1. The Contractor will use Wells Fargo, Leasing Company to provide Fair Market Value (FMV) funding for leasing.
2. FMV monthly lease rate factor:
a. 60-month FMV Lease rate factor for a monthly billing cycle: 0.01953
3. FMV quarterly lease rate factor:
a. 60-month FMV Lease rate factor for a quarterly billing cycle: 0.01953
4. Contractor will provide a fair market value buyout to keep at the end of the lease that does not exceed 15% of the purchase price of the device.
5. Contractor will provide a written notice to the County 90 days prior to the date the letter of intent is due to prevent any automatic renewal period.
6. Contractor agrees to a maximum automatic lease renewal period of 30 days.
7. Contractor is responsible for the return of equipment acquired from the Contractor under this contract to the Leasing Company at the end of the lease term. This shall include shipping costs, insurance, or any other shipping or equipment repair costs associated with the return of this equipment.
J. $1.00 Buyout Leasing
1. $1 Buyout monthly lease rate factor:
a. 60-month $1 Buyout Lease rate factor for a monthly billing cycle: 0.021525.
2. $1 Buyout quarterly lease rate factor:
a. 60- month $1 Buyout Lease rate factor for a quarterly billing cycle: 0.021525.
3. Will provide a written notice to the County 90 days prior to the lease end date.
K. Lease Rate Adjustments
1. Contractor will adjust the proposed lease rates (up and down) in a manner that is directly proportional to any adjustments made by the Lease Company, with no increase in profit margin.
2. Will provide the County with 30-day notice prior to any rate adjustments.
L. Insurance Documentation
1. Upon request, the County shall provide Contractor with insurance documentation if required by the Leasing Company, once the lease contracts are signed.
2. Contractor shall provide documentation to the Leasing company, any and all necessary actions to correct any insurance billing problems. On-Appropriation / Funding-Out Clauses
3. Contractor shall include in all leasing options and lease documents, non-appropriation and/or funding-out clauses as required by the State Code of California. Lease Documentation Fee
4. Contractor will require the following Lease Documentation Fee per contract at no cost.
M. Training
1. Contractor will schedule, in advance at no additional cost, the installation and simultaneous basic instruction of the operation of the new equipment
2. In-Service Training: Contractor will schedule, in advance and at no additional cost, at each location's convenience, In-Service training (2 operators for each device) covering the complete operation of the new equipment as needed.
630
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
3. Copy Center Staff Training: Contractor agrees to schedule, in advance and at no additional cost, in-depth training to designated individuals on general and advanced copier functions and features; basic maintenance and troubleshooting; supply replenishment; use of the copier management system; and related items.
4. IT Staff Training: Contractor agree to schedule, in advance and at no additional cost, specialized network connectivity, configuration and other information technology training as requested by County.
N. Equipment Delivery and Timing
1. Pre-Installation Coordination: agree to coordinate the delivery, set-up/installation, and removal of devices with the ordering County department.
2. Delivery Tools and Waste: agree to, at all times, keep the premises and the areas in which the work is performed free from accumulation of waste materials or rubbish as well as the tools, installation equipment, machinery, and surplus materials during the progress of the work and until completion thereof? Will Contractor remove from the premises all crates, wrappings and other flammable waste materials or trash.
3. Site Damages Caused During Delivery: agree to take responsibility for any damage to County premises as a result of delivery, set-up/installation, and pick-up of devices and repair and restore such premises to the original condition.
4. Pre-Installation Procedures: agree to advise the County of any an add specialized installation and environmental County site requirements for the delivery and installation of devices ordered under the resulting contract? This information must include, but is not limited to, the following: air conditioning, electrical requirements, special grounding, cabling requirements, space requirements, and any other considerations critical to the installation. After receipt of the County site requirements, the County may cancel an order for a particular copier before acceptance of copier. Additionally, inspections, tests, measurements, or other acts or functions performed by the County must in no manner be construed as relieving Contractor from full compliance with Contract requirements.
5. Damaged Items: Replacement Timing: agree to replace any items and/or components that are received with damages within thirty (30) consecutive calendar days after the notification of damage.
6. Damaged Items: Late Delivery: agree to pay, as liquidated damages, the sum of $50.00 per device per consecutive calendar day after thirty (30) days from the date of notification until the replacement of damaged items have been received by the County.
7. Current Firmware: agrees to install the most current version(s) of firmware into all devices prior to installation.
8. Contractor does not experience hardware delivery delays for the proposed model(s) due to issues with the supply chain.
O. Equipment Disposal
1. Equipment Pick-Up and Disposal: agree to pick up and dispose of used equipment already owned by the County, if requested, at no additional charge to the County? (This applies only to existing equipment that is owned by County, not equipment that is under a lease agreement.) The County will provide Contractor with a list of all equipment to be removed and disposed of.
2. Existing Devices Data Security: agree to either destroy the hard drives (for devices with removable hard drives) and provide a certificate of completion at no cost.
P. Equipment Demonstration or Trial
631
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
1. Equipment demonstration: The County agencies may want to test the equipment onsite prior to awarding the contract. If requested, Contractor agrees to provide equipment, configured as proposed, for on-site testing for a minimum of 5 business days. The demonstration must not be conditioned upon an agreement to purchase/lease or execution of a purchase order.
2. Maximum Demonstration or Trial Period: agree that any demonstration or trial period will not exceed 30 calendar days.
3. Conversion of Demonstration or Trial Device: agree that any demonstration or trial device will not be converted to a permanent placement unless the device was new/unused prior to placement.
4. Data Security for Demonstration or Trial Device: Upon removal of a demonstration or trial device, Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal) that data removal was completed.
IX. T
ERMS AND CONDITIONS OF SERVICE
A. Tracking/Crediting Service Copies: any copies run by any representative of Contractor be tracked and credited back to the County at the end of each service-billing period.
B. Preventative Maintenance and Parts Replacement
1. Preventative Maintenance Parts List(s): Contractor will provide the pages from the service manual, for each installed device, indicating the manufacturer's replacement schedule for preventative maintenance (PM) parts, including parts names which may be included in PM Kits, and manufacturer's part numbers to the County? (This information will be used by the County to evaluate service work that is being performed by Contractor.
2. Original Equipment Manufacturer Parts: Contractor agrees to provide only Original Equipment Manufacturer Parts and supplies when repairing, servicing, or supplying consumable items for each device. Failure to do so will constitute a breach of contract and require Contractor to fully compensate the County for any real or perceived loss or damage.
3. Parts Replacement: For the entire life of each device covered under a service contract with the Contractor, Contractor shall replace all parts and provide "Preventative Maintenance" parts according to the manufacturer's recommended replacement schedule.
In addition, if any part fails before reaching the manufacturer's estimated life expectancy, Contractor will replace failed parts as long as the device is covered under a service contract by Contractor.
4. Management and Evaluation: The County reserves the right to monitor and evaluate all aspects of Vendor's invoicing and service work that is executed by Contractor for all equipment that is leased or covered under a service contract by Contractor on an ongoing basis. Contractor shall provide all requested lease and service contract data, billing and invoicing data, and/or service call history data within ten (10) business days of such a request whether made by telephone or e-mail. Contractors agree not to object or hinder in anyway the ongoing evaluation of cost, volume, equipment performance and Contractor’sperformance of services provided to the County.
632
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
5. Data Request: Contractor agree to pay to the County $50.00 in liquidated damages per consecutive day, beyond 10 business days, that Vendor delays delivering requested lease and/or service contract data, billing and/or invoicing data, and/or service call history data.
6. Monthly Reports: Contractor will deliver monthly reports in an electronic format acceptable to the County. The reports will be formatted in an acceptable manner and include the following for each device acquired from Contractor. - make/model - serial number - Contractor ID number – location - room number - the monthly meter readings (for each billable meter per device)
i. In addition to the above data, each report will include all service calls performed during the past 30 days, the date and time the call was placed, the date and time the technician arrived onsite, the beginning meter reading of the service call, the ending meter reading of the service call, a complete description of the reason for each call, the remedy provided by Supplier, and a complete list of all parts including the manufacturer’s part numbers that were required to complete each service call.
ii. All calls will be recorded and be categorized as a service call, return with parts call, a call back, operator error call or courtesy call. These monthly reports shall be provided at no additional expense to the County for the life of the equipment.
C. Equipment Relocation
1. Within a building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract within a building, will Contractor agree to move the equipment at no additional charge to the County.
2. From one building to another building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract from one building to another building, will Contractor agree to move the equipment at no additional charge to the County.
D. Data Security for proposed Equipment
1. Overwrite Capability: proposed devices have the capability for at least a onetime overwrite after the completion of each copy/print/scan job and a structured three (3) times overwrite (DoD) on a weekly off hours (outside of working days, 8:00a.m.- 5:00p.m.) schedule.
2. De-installation of Hard Drives for Purchased Devices at end-of-life: Contractor agrees, at no additional charge, to de-install each hard drive and turn each hard drive over to the custody of personnel authorized by the County so that the County may oversee the complete destruction of the hard drive and any confidential data contained therein. This applies to purchased devices only.
3. Replacement Hard Drive / Overwrite Software: Overwrite Software is included in pricing. Note: Any hard drive replacement shall occur at the end of the life cycle before the device is deinstalled and while the device is still located at the County’s site.
4. Hard Drives Erasure and Certification: Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal) that data removal was completed.
5. Removal of Hard Drive from the County’s Site: Contractor agrees that no hard drive, for any reason, for any device acquired under this Contract, will be removed from the County’s site at any time by Contractor, unless all data contained in the hard drive has
633
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
been removed utilizing software that will overwrite the hard drive, and that removing a hard drive from the County’s site without confirming that the hard drive has been erased will constitute a breach of contract.
6. Protection of Confidential Information: Contractor understands that documents left in or on any device may contain confidential information that must be protected and agrees that all documents found in or on any device by Contractor will be handed to authorized County personnel and that the documents will not be placed in a trash can or recycle bin by any representative of Contractor.
E. Supplies
1. Supply Shipping: agree to ship and/or deliver supplies (including toner and staples) to the County for no additional charge? If no, please explain how shipping charges will be determined.
2. Supply Shipping: 1-2 Business day for toner to be delivered after it has been ordered.
3. Supply Shipping: Late Delivery: To assure the County that Contractor's intention is to deliver toner within the number of days stated above, Contractor will compensate the County with $5.00 credit for each late delivery.
4. Used Toner and Toner Containers: Contractor will pick up the empty/used toner containers at no cost.
5. Cost of Staples: $50.00 per box of 3 cartridges. 15000 Staples Per Box.
6. Auto Supply Replenishment: Contractor ship supplies automatically based on the usage of each device without the County having to place an order.
7. Spare set of toners on-site: Contractor will allow the County to keep a spare set of toners on hand (at each site) for each model type as well as for each high-volume device, at no additional cost.
F. Extended Service Coverage
1. Years 6 and 7: When any device is 5 years old, if the device has not reached the 60- month volume (see Terms and Conditions of Acquisition) and the device is experiencing an average of 1 or fewer service calls per month, will Contractor offer extended coverage for years 6 and 7.
2. Terms for Extended Coverage: Contractor will offer the same level of service for years 6 and 7 (as provided for the first 5 years).
3. Service Rate Increase: As compared to the proposed rates for Year 5, the estimated service rate increase for years 6 and 7 is 10%.
X. C
URRENT PRINTER FLEET SERVICE /SUPPLIES
A. Current Printer Fleet Services/Supplies Terms
1. Makes/Models: Service/Supplies will be provided for all currently installed make/models listed.
2. On an “As-is” Basis: Contractor provide service for the existing printer fleet on an as-is basis, i.e., with no inspection or charges to "bring the equipment up to contract-level specifications" before the contract begins? Any device that will not produce a printed page at the start of the contract will be excluded from this requirement. The County will take into consideration the exclusion of any printer found to be operable, but in extremely poor condition.
3. Contractor agrees that the contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for non- payment of the service contract by the County.
634
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
4. Contractor agrees to submit all contract invoices and billing in a timely manner. The contract shall include network interface support, labor, and all consumable parts and supply items excluding paper. The contract shall include all parts required by the equipment manufacturer to keep all equipment operating within manufacturer specifications. The service contract shall also include all travel time, mileage, and labor.
5. Firmware Upgrades (after initial installation): Except for firmware upgrades Contractor will install prior to delivery of a device, Contractor agrees to NOT take the initiative to do any additional firmware upgrades or change configuration settings without the County’s permission.
6. Adding Printers/MFPs to the Contract: Contractor agrees that printers/MFPs can be added to the contract at the proposed rates at any time, provided the model of the additional printer is already under contract or a new model is approved by Contractor and connected to the County's network.
7. Equipment Replacement: Contractor shall replace printers that cannot be repaired on a like-for-like basis at no additional cost as long as the contract is in effect and also agree that all replacement devices shall become property of the County? (This will apply to all devices covered under the contract. NO
8. Printer Relocation by the County: If during the contract period, the need arises to move a printer covered under this contract, Contractor allows County personnel to move the equipment without affecting the contract coverage.
9. Printer Relocation Notification: Contractor allows printer/MFP relocation notifications via email at [email protected].
10. Annual Preventative Maintenance on all devices covered under the contract: Contractor provide annual preventative maintenance for printers/MFPs covered under this contract at no additional cost.
11. Parts Replacement for Existing Devices: For the entire life of each existing device covered under a service contract with Contractor, Contractor will replace all parts and provide "Preventative Maintenance" parts according to the manufacturer's recommended replacement schedule? In addition, if any part fails before reaching the manufacturer's estimated life expectancy, will Contractor replace failed parts as long as the device is covered under a service contract by Contractor.
12. Supply Failure Rate: average failure rates for OEM: 1%, and for 3rd Party: 1%.
B. Current Printer Fleet Service/Supplies Pricing
1. Cost-per-print for a contract that uses only OEM parts and supplies as well as pricing for a contract that uses third party high-quality compatible supplies.
Pricing for B/W Prints on Color Devices
(OEM parts and supplies) (3rd Party parts and supplies) $0.044 $0.0179
Pricing for Color Prints
(OEM parts and supplies) (3rd Party parts and supplies) $0.24 $0.11
Pricing for B/W Prints on B/W Devices
(OEM parts and supplies) (3rd Party parts and supplies) $0.044 $.0179
635
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services