Agenda packet — Eastvale City Council, June 10, 2026 (part 5 of 7)

File No.: 2337101
XI. S OFTWARE TECHNICAL REQUIREMENTS
A. Option 1 - On-Premises Software Solution: PaperCutMFD version 22.0 B. Support and Recommended Server Operating System(s)

1. Supported Server Operating Systems: Microsoft Windows (64-bit), Apple macOS 10.15 (Catalina) or higher, Windows Server 2022 / 2019 / 2016 / 2012 R2 / 2012 / Windows 11 / Windows 10

2. Recommended Server Operating Systems: Note: Core, server, advanced server, enterprise edition, 64-bit edition, workstation, professional versions all supported. If using Windows Server 2012 or 2012 R2, make sure the Server-Gui-Mgmt-Infra feature of Windows Server is installed.

3. Universal Print Driver Offered
i. Universal Print Driver allow the user full access the device's finishing options, i.e., stapling and 3-hole punch
ii. Devices can be remotely configured individually or in groups of like devices.

4. Secure Print Release ("Follow-Me"): This capability provides the ability for the sender to have their document(s) printed only if their ID code is entered at the machine. The user should be able to request, from any device on the network which is configured for this function, that their print job be printed at the device from which the request is made.

5. User Identification: Users can be assigned a unique identification number

6. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County.

7. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination.

8. User Limiting Function: Users can be assigned hard volume or cost limits that prevent further use until approval(s) are granted. These same limits can be "awareness" warnings at various thresholds, with no usage prevention.

9. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources.

10. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution.

11. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device.

12. Active Directory Authentication Support: solution being proposed supports Active Directory authentication.

13. Print Driver Auto Deploy: has an auto print driver deploy option which allows for auto- loading of print drivers based on specific subnets with no additional cost.

14. Pricing: Embedded Software License Cost: one-time purchase cost per newly installed device for the license to enable the proper functional interoperability with software. iii. $332.80 per license per Multi-Function device
iv. $1,16.80 per device for required installation/configuration support v. $520.00 per server

15. Pricing: Card Reader for Copier/ MFDs: $144 per card reader, connected via USB.

636
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101

16. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years.

17. Multiple Instances: In the event that the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. vi. $520.00 per server

18. Training: Training included during implementation and ongoing. vii. User Based Training
viii. Admin Training.
ix. Knowledge Base and Manuals available 24/7
x. $0 per hour for up to 10 people

19. Professional Services: price for professional services for solution customization and/or additional support.
xi. $116.80 per hour.

C. Option 2 - Cloud Based Solution: PaperCut 22.0- PaperCut MF

1. Universal Print Driver Offered
i. Universal Print Driver allow the user full access the device's finishing options, i.e., stapling and 3-hole punch
ii. Devices can be remotely configured individually or in groups of like devices. iii. Device provides automatic device discovery.

2. Secure Print Release ("Follow-Me")- This capability provides the ability for the sender to have their document(s) printed only if their ID code is entered at the machine. The user should be able to request, from any device on the network which is configured for this function, that their print job be printed at the device from which the request is made.

3. User Identification: Users can be assigned a unique identification number

4. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County.

5. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination.

6. User Limiting Function: Users can be assigned hard volume or cost limits that prevent further use until approval(s) are granted. These same limits can be "awareness" warnings at various thresholds, with no usage prevention.

7. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources.

8. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution.

9. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device.

10. Active Directory Authentication Support: solution being proposed supports Active Directory authentication.

11. Print Driver Auto Deploy: Solution proposed has an auto print driver deploy option which allows for auto-loading of print drivers based on specific subnets.

637
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101
monthly, annually)
ii. $116.80 per device for required installation/configuration support iii. $520.00 per server

13. Pricing: Card Reader for Copier/ MFDs: $144 per card reader, connected via USB.

14. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years.

15. Multiple Instances: If the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. iv. $520.00 per server

16. Training: Training included during implementation and ongoing. v. User Based Training
vi. Admin Training.
vii. Knowledge Base and Manuals available 24/7
viii. $0 per hour for up to 10 people

17. Professional Services: price for professional services for solution customization and/or additional support.
ix. $116.80 per hour.

XII. S

UPPORT FOR SOFTWARE SOLUTION
A. Device Management and Usage Tracking Software Support

1. Placing a Support Call:
i. Support calls are available by web portal 24/7 ( www.c3tech.com/my-c3) ii. Phone M-F 8:00am-5:00pm phone (714) 689-1700
iii. Email ( [email protected]).
iv. Asset Tag and or Serials will be needed to initiate support.

2. Method of Delivery of Support Services: Software Support will be delivered by a remote access conference connection. Users can also phone in to listen/speak in conversation.

3. Priority 1, Critical:
“Critical” is defined as any system status where a major feature fails to function, the system is not functioning, or a major business process is seriously disrupted. i. Target Response in 1 hours
ii. Target Resolution in 4 hours

4. Escalation Process for Priority 1 Issues: “Escalation Process” is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 1 issues. i. Escalation of Priority 1 Issues will be taken by C3's internal CIO and software Contractor's emergency team. Client will be communicated as information are updated.

5. Compensation for Exceeding the Target Resolution Period for Priority 1 Issues: NO

6. Priority 2, High:
“High” is defined as any system status where a major feature intermittently fails to function, or a major business process is intermittently seriously disrupted. i. Target Response in 4 hours

638
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101
ii. Target Resolution in 8 hours

7. Escalation Process for Priority 2 Issues: “Escalation Process” is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 2 issues. i. Escalation of Priority 2 Issues will be taken by C3's internal IT Manager and software Contractor's level 3 team. Client will be communicated as information are updated.

8. Compensation for Exceeding the Target Resolution Period for Priority 2 Issues: NO

9. Priority 3, Medium:
“Medium” is defined as any system status where a feature intermittently fails to function, or a business process is intermittently disrupted.
i. Target Response in 8 hours
ii. Target Resolution in 24 hours

10. Escalation Process for Priority 3 Issues: Escalation of Priority 3 Issues will be taken by C3's internal Level II Team and software Contractor's level 2 team. Client will be communicated as information are updated.

11. Priority 4: Low: resolution time period for support calls related to a minor usability, presentation or cosmetic problem that does not affect the ability to use the product. i. Target Response in 24 hours
ii. Target Resolution in 48 hours
XIII. H

ARDWARE CATALOG AND HARDWARE PRICING
A. Hardware Catalog and Hardware pricing on Attachment D, page 42.

B. All devices shall be new/unused, the most current model version, and newly manufactured as defined in the Contract.

C. Prices include all requirements, including all expenses for set-up, delivery, installation of device, a surge protector, a line conditioner (if recommended by the manufacturer), and a stand/pedestal as recommended by the manufacturer (if required).

D. Prices include a truck or van delivered price to the install location. Prices are F.O.B. to the delivery point, with Contractor assuming all responsibility in making necessary adjustments with freight companies or in replacing all devices damaged in transit to the satisfaction of the County.

E. All prices for Optional Equipment shall include all expenses for set-up, delivery, and installation of optional equipment.

XIV. S ERVICE PRICING
A. Contractor agrees that the service contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for non-payment of the service contract by the County. Contractor also agrees to submit all service contract invoices and billing in a timely manner. All service contract requirements shall apply if equipment is purchased or leased.

639
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101
and supplies when servicing the fleet of equipment. Replacement of PM parts shall occur according to the manufacturer's schedule. The service contract shall also include all travel time, mileage, and labor.

B. Service billing shall occur Quarterly in Arrears based on actual usage, with no minimum volume guaranteed. Rates are as listed below:

Segment: Year 1: Year 2: Year 3: Year 4: Year 5:

Copier/MFD - 35PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 45PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 55PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 65PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 75PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 85PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 95PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 35PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 45PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 55PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 65PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 75PPM
Color
$0.00297 B/W
$0.0297 Color
$0.00297B/W
$0.0297 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Segment: Year 1: Year 2: Year 3: Year 4: Year 5:

Production Copier/MFD -
110PPM B/W
$0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W Production Copier/MFD -
120PPM B/W
$0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W Production Copier/MFD -
75PPM Color
$0.00297 B/W
$0.0297 Color
$0.00297 B/W
$0.0297 Color
$0.00318 B/W
$0.0318 Color
$0.00343 B/W
$0.0343 Color
$0.00378 B/W
$0.0378 Color
MFP - 30PPM B/W (Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W MFP - 30PPM B/W (Laser)
Software Compatible
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
MFP - 30PPM Color (Laser) $0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 30PPM Color (Laser)
Software Compatible
$0.044 B/W
$.24 Color
$0.044 B/W
$.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM B/W (Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W MFP - 50PPM B/W (Laser)
Software Compatible
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM Color (Laser) $0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM Color (Laser)
Software Compatible
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
Printer - 30PPM B/W
(Laser)
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
Printer - 30PPM Color
(Laser)
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
Printer - 50PPM B/W
(Laser)
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
Printer - 50PPM Color
(Laser)
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W

0.306

640
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101

ATTACHMENT B

PAYMENT AND COMPENSATION
I. COMPENSATION: This is a firm-fixed fee Contract between County and Contractor of Digital Multifunctional Copiers, Related Accessories and Services as set forth in Attachment A, Scope of Work.

Contractor agrees to accept the specified compensation as set forth in this Contract as full payment for performing all services and furnishing all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance by Contractor of all its duties and obligations hereunder. Contractor shall only be compensated as set forth herein for work performed in accordance with the Scope of Work. County shall have no obligation to pay any sum in excess of the fixed rates specified herein unless authorized by amendment in accordance with Articles C & P of County Contract Terms and Conditions.

II. P
AYMENT TERMS: Payment will be net thirty (30) calendar days after receipt of an invoice in a format acceptable to County. Invoices will be verified and approved by County and subject to routine processing requirements. The responsibility for providing an acceptable invoice to County for payment rests with Contractor. Incomplete or incorrect invoices are not acceptable and will be returned to Contractor for correction.

Billing shall cover services and/or goods not previously invoiced. Contractor shall reimburse County for any monies paid to Contractor for goods or services not provided or when goods or services do not meet the contract requirements.

Payments made by County shall not preclude the right of County from thereafter disputing any items or services involved or billed under this contract and shall not be construed as acceptance of any part of the goods or services.

III. Price Increase/Decreases: No price increases will be permitted during the first period of Contract.

County requires documented proof of cost increases on Contracts prior to any price adjustment. A minimum of 30-days advance notice in writing is required to secure such adjustment. No retroactive price adjustments will be considered. All price decreases will automatically be extended to County of Orange. County may enforce, negotiate, or cancel escalating price Contracts or take any other action it deems appropriate, as it sees fit. The net dollar amount of profit will remain firm during the period of Contract. Adjustments increasing Contractor’s profit will not be allowed.

IV. Firm Discount and Pricing Structure: Contractor guarantees that prices quoted are equal to or less than prices quoted to any other local, State or Federal government entity for services of equal or lesser scope. Contractor agrees that no price increases shall be passed along to County during the term of this Contract not otherwise specified and provided for within this Contract.

V. Contractor’s Expense: Contractor will be responsible for all costs related to photo copying, telephone communications and fax communications while on County sites during the performance of work and services under this Contract.

VI. Payment Terms: Any purchase invoices are to be submitted following delivery and acceptance. Any lease invoices are to be submitted in advance, once per period as determined by option selected by County, for the fixed cost by item to the user agency/department to the ship-to address, unless otherwise directed in this Contract. Service invoices are to be submitted quarterly in arrears based on actual usage and aligned with the County’s fiscal year. Contractor shall reference Contract number on invoice.

Payment will be net 30 days after receipt of an invoice in a format acceptable to County of Orange and verified and approved by the agency/department and subject to routine processing requirements. The responsibility for providing an acceptable invoice rests with Contractor.

641
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 42 of 87 ends

File No.: 2337101
Billing shall cover services and/or goods not previously invoiced. Contractor shall reimburse County of Orange for any monies paid to Contractor for goods or services not provided or when goods or services do not meet Contract requirements.

Payments made by County shall not preclude the right of County from thereafter disputing any items or services involved or billed under this Contract and shall not be construed as acceptance of any part of the goods or services.

VII. Taxpayer ID Number: Contractor shall include its taxpayer ID number on all invoices submitted to County for payment to ensure compliance with IRS requirements and to expedite payment processing.

VIII. Payment – Invoicing Instructions: Contractor will provide an invoice on Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
a. Contractor’s name and address
b. Contractor’s remittance address, if different from 1 above c. Contractor’s Taxpayer ID Number
d. Name of County Agency/Department
e. Delivery/service address
f. Contract TBD
g. Agency/Department’s Account Number
h. Date of invoice
i. Product/service description, quantity, and prices
j. Sales tax, if applicable
k. Freight/delivery charges, if applicable
l. Total
The responsibility for providing an acceptable invoice to County for payment rests with Contractor.

Incomplete or incorrect invoices are not acceptable and will be returned to Contractor for correction.

County’s Project Manager, or designee, is responsible for approval of invoices and subsequent submittal of invoices to the Auditor-Controller for processing of payment. *Please send invoices according to the instructions by each Department.

IX. Payment (Electronic Funds Transfer (EFT): County of Orange offers contractors the option of receiving payment directly to their bank account via an Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT will also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address will need to be provided to The County of Orange via an EFT Authorization Form. To request a form, please contact the agency/department Procurement Buyer listed in Contract. Upon completion of the form, please mail, fax, or email to the address or phone listed on the form.

642
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101

ATTACHMENT C

STAFFING PLAN
I. KEY PERSONNEL
Respondents must identify all key staff members proposed to be assigned to the Contract if awarded to Respondent. Respondent shall provide the following information on each proposed staff member to be assigned to the Proposed Contract. Use additional sheets as needed.

Name Classification/
Designation
Year of
Experience
Years with
Company
Professional Licenses
or Credentials
Tony Sanchez CEO 30+ 11
Tricia Sanchez CFO 30+ 11
Davis Tran VP of
Operations
10 10
Dennis McCabe Service
Manager
30+ 6 Sharp and Canon
Certified Technician
Sandra Magazzu AR 30+ 7
Scott Sanchez Sales Manager 3 3
The substitution or addition of other key individuals in any given category or classification shall be allowed only with prior written approval of County Project Manager or designee.

II. S

UBCONTRACTORS
Listed below are subcontractor(s) anticipated by Contractor to perform services as specified in Attachment A.

Subst
itution or addition of Contractor’s subcontractors in any given project function shall be allowed only with prior written approval of County’s Project Manager.

Company Name & Address Contact Name and Telephone
Number Project Function
Not Applicable

643
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 44 of 87 ends

File No.: 2337101

ATTACHMENT D

HARDWARE CATALOG AND HARDWARE PRICING
I. Hardware Segments: B/W Copier/MFD: Copy/Print/Scan
A. Minimum Requirements for the B/W Copier/MFD Segments

1. Copier/MFD - 35 PPM B/W

2. Copier/MFD - 45 PPM B/W

3. Copier/MFD - 55 PPM B/W

4. Copier/MFD - 65 PPM B/W

5. Copier/MFD - 75 PPM B/W

6. Copier/MFD - 85 PPM B/W

7. Copier/MFD - 95 PPM B/W
All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted Paper
Types
x Avery Labels (from By-Pass Tray)
x Envelopes (from the By-Pass Tray)
x Cover Stock (from the By-Pass Tray) Minimum Weight: 110 lb. x Index Paper (from the By-Pass Tray) Minimum Weight: 90 lb. x Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper x Zoom range (25% to 400%)
Duplexing Min paper size: 8.5 x 11
Max paper size: 11 x 17
Network Printing
Controller Type Devices must have Embedded Print Controllers w/ NIC Card Driver(s) Current drivers for the proposed devices:

PCL Version: 5e or 6
Additional
Controller
Requirements on
device
Remote Administration: The Print Controller must allow IT the ability to access the device from the network and perform administrative functions remotely without additional software.

Secure / Private / Confidential Printing: This must include all hardware, i.e., hard drive and/or memory, and software required to be fully functional without additional software.

For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.

Scanning
Scanner
output/destination
x Scan to Email
x Scan to Network
x Scan to File Folder
x Scan to Cloud Drive
Scanner
output/file type:
x PDF
x JPEG
Scanner Minimum
Resolution:
x minimum Scan DPI of 600 x 600 dpi
AD and LDAP All devices must support all functions and applications of Active Directory’s central authentication and authorization services as implemented by IT through the use of LDAP directory services.

Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 50-sheets

644
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 45 of 87 ends

File No.: 2337101

1. Minimum Speed 35PPM: Copier/MFD - 35PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50M36
Purchase Price: $ 1,746.00
Device Speed: 36 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 50 sheet(s) 100-sheet (or 20 envelope) bypass tray Sheets: 100 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if included or
“NA” if not available)
PostScript level 3 Print Driver: #MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 1,000 Sheets
#BP-DE15
Sheets: 2100
$480
Work/Utility Table or Surface: #MX-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: Inner: 1-Tray Stacker with Stapling:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
#BP-FN11
Meets requirements?
Yes No
$446.40
Option 2: Inner: 1-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
#BP-FN11+BP-PN14B
Meets requirements?
Yes No
$624
Option 3: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
#BP-FN13
Meets requirements?
Yes No
$912
Option 4: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
#BP-FN15+MX-PN16B
Meets requirements?
Yes No
$1,320.00
Coin Op Unit that accepts change and bills Make/Model ACDI #EX2000-B + 7000EFS +
PCConnect
$1,737.00

645
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 46 of 87 ends

File No.: 2337101

2. Minimum Speed 45PPM: Copier/MFD - 45PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50M45
Purchase Price: $1,925.00
Device Speed: 45 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 50 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 LCT 8.5 x 11 / 1,000 sheet(s)
Stand/3 x 550-sheet Paper
Drawers Sheets: 1100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: # NA $NA Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): # BP-FX11 $240
Work/Utility Table or Surface: # MX-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
# 3806V864 $163.80
Option 1: Inner: 1-Tray Stacker with Stapling:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN11
Meets requirements?
Yes No
$446.40
Option 2: Inner: 1-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN11+BP-PN14B
Meets requirements?
Yes No
$624.00
Option 3: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$912.00
Option 4: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN16B
Meets requirements?
Yes No
$1,320.00

646
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 47 of 87 ends

File No.: 2337101

3. Minimum Speed 55PPM: Copier/MFD - 55PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50C55
Purchase Price: $2,142.40
Device Speed: 55 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 50 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 LCT 8.5 x 11 / 2,000 sheet(s)
2,100-sheet Split Tandem
Paper Drawers Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA # Inc $Inc
Scans in a Searchable PDF file format: # Inc $Inc
Faxing (analog): # MX-FX11 $240
Work/Utility Table or Surface: # BP-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
# 3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$912
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN16B
Meets requirements?
Yes No
$1,320.00

647
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 48 of 87 ends

File No.: 2337101

4. Minimum Speed 65PPM: Copier/MFD - 65PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50C65
Purchase Price: $ 2,667.40
Device Speed: 65 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 LCT 8.5 x 11 / 2,000 sheet(s)
2,100-sheet Split Tandem
Paper Drawers Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: # MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: # NA $NA Color Scanning: # Inc $Inc
Scans in a Searchable PDF file format: # Inc $Inc
Faxing (analog): # MX-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# BP-LC10
Sheets: 3000
$398.40
Work/Utility Table or Surface: # BP-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
# 3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$912
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15 + MX-PN16B
Meets requirements?
Yes No
$1,320

648
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 49 of 87 ends

File No.: 2337101

5. Minimum Speed 75PPM: Copier/MFD - 75PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-70M75
Purchase Price: $ 4,244.72
Device Speed: 75 PPM B/W
Scanner Speed: 140 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet bypass tray
(letter/legal/ledger/statement) Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
LCT 8.5 x 11 / 2,000 sheet(s)
Tray 1 - 1250 sheets (letter),
Tandem Tray 2 - 850 sheets (letter) Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #Inc $Inc
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
#B P - L C 1 1
Sheets: 3500
$398.40
Work/Utility Table or Surface: #NA $NA
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# MX-FN34
Meets requirements?
Yes No
$1,083.84
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,00-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN34+MX-PN16B
Meets requirements?
Yes No
$1,261.44

649
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 50 of 87 ends

File No.: 2337101

6. Minimum Speed 85PPM: Copier/MFD - 85PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-70M90
Purchase Price: $5 , 9 0 0 . 7 2
Device Speed: 90 PPM B/W
Scanner Speed: 140 IPM
NEMA ID: NEMA 5-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet bypass tray
(letter/legal/ledger/statement) Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
LCT 8.5 x 11 / 2,000 sheet(s)
Tray 1 - 1250 sheets (letter),
Tandem Tray 2 - 850 sheets
(letter) Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Minimum of 2,000 Sheets
#BP-LC11
Sheets: 3500
$398.40
Work/Utility Table or Surface: #BP-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
#M X - F N 3 4
Meets requirements?
Yes No
$1,083.84
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN34+PN16B
Meets requirements?
Yes No
$1,261.44

650
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 51 of 87 ends

File No.: 2337101

7. Minimum Speed 95PPM: Copier/MFD - 95PPM B/W Segment
a. Required Equipment
Make/Model: MX-M1056
Purchase Price: $ 9,508.56
Device Speed: 105 PPM B/W
Scanner Speed: 240 IPM
NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s) 100-sheet multi-bypass tray Sheets: 100 Adjustable up to 11 x 17 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 11 x 17 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11 / 2,000 sheet(s)
Tandem Tray 1 - 1200 sheets
(letter size), Tandem Tray 2 -
800 sheets (letter size) Sheets: 2000
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Minimum of 2,000 Sheets
#MX-LC12
Sheets: 3500
$456
Work/Utility Table or Surface: #NA $NA
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# Inc
Meets requirements?
Yes No
$Inc
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-PN13B
Meets requirements?
Yes No
$379.20

651
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 52 of 87 ends

File No.: 2337101
II. Hardware Segments: Color Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the Color Copier/MFD Segments

1. Copier/MFD - 35PPM Color

2. Copier/MFD - 45PPM Color

3. Copier/MFD - 55PPM Color

4. Copier/MFD - 65PPM Color

5. Copier/MFD - 75PPM Color
All proposed devices must meet the following minimum requirements.

PCL Version: 5e or 6
PostScript Level 3 Print Driver
Additional
Controller
Requirements
Remote Administration: The Print Controller must allow IT the ability to access the device from the network and perform administrative functions remotely without additional software.

Secure / Private / Confidential Printing: This must include all hardware, i.e., hard drive and/or memory, and software required to be fully functional without additional software.

For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.

Scanning
Color Scanning
Scanner
output/destination
x Scan to Email
x Scan to Network
x Scan to File Folder
x Scan to Cloud Drive
Scanner
output/file type:
x PDF
x JPEG
Scanner
Resolution:
x minimum Scan DPI of 600 x 600 dpi
AD and LDAP All devices must support all functions and applications of Active Directory’s central authentication and authorization services as implemented by IT through the use of LDAP directory services.

Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 50-sheets

652
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 53 of 87 ends

File No.: 2337101

1. Minimum Speed 35PPM: Copier/MFD - 35PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C36
Purchase Price: $2 , 2 7 9 . 6 0
Device Speed: 35 PPM B/W
Device Speed: 35 PPM Color
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 1,000 Sheets
#BP-DE15
Sheets: 2100
$480
Option 1: Inner: 1-Tray Stacker with Stapling:

Min: Tray 1: 250-sheets;
Min: stapling 50-sheets and 3 positions
#BP-FN11
Meets requirements?
Yes No
$446.40
Option 2: Inner: 1-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN11+MX-PN14B
Meets requirements?
Yes No
$624
Option 3: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 250-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 4: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
Coin Op Unit that accepts change and bills Make/Model ACDI # EX2000-B + 7000EFS +
PCConnect
$1,737

653
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 54 of 87 ends

File No.: 2337101

2. Minimum Speed 45PPM: Copier/MFD - 45PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C45
Purchase Price: $ 2,420.85
Device Speed: 45 PPM B/W
Device Speed: 45 PPM Color
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
LCT 8.5 x 11 / 1,000 sheet(s)
(2) paper drawer 550 sheets
(letter/legal/ledger/stmt. size) Sheets: 1100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #NA $NA
Faxing (analog): #BP-FX11 $240
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 250-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128

654
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 55 of 87 ends

File No.: 2337101

3. Minimum Speed 55PPM: Copier/MFD - 55PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C55
Purchase Price: $ 3,042.80
Device Speed: 55 PPM B/W
Device Speed: 55 PPM Color
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
Paper Drawer 550 sheets
(letter/legal/ledger/stmt)
Sheets: 550
Adjustable up to 11 x 17 / 500 sheet(s)
Paper Drawer 550 sheets
(letter/legal/ledger/stmt)
Sheets: 550
LCT 8.5 x 11 / 1,000 sheet(s)
(2) paper drawer 550 sheets
(letter/legal/ledger/stmt. size) Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# BP-LC10
Sheets: 3000
$398.40
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
Option 3: External: 2-Tray Stacker with Stapling,
3-hole punch, and Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN16+MX-PN16B
Meets requirements?
Yes No
$1,982.40

655
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 56 of 87 ends

File No.: 2337101

4. Minimum Speed 65PPM: Copier/MFD - 65PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C65
Purchase Price: $ 3,447.60
Device Speed: 65 PPM B/W
Device Speed: 65 PPM Color
Scanner Speed: 80 IPM
NEMA ID: NEMA 5-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s) 100-sheet (or 20 envelope)
bypass tray
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
550 sheets
(letter/legal/ledger/stement/12"
x1 8 " )
Sheets: 550
Adjustable up to 12 x 18 / 500 sheet(s)
550 sheets
(letter/legal/ledger/stement/12"
x1 8 " )
Sheets: 550
LCT 8.5 x 11 / 1,000 sheet(s)
1100 sheets
(letter/legal/ledger/stement/12 "
x 18") Sheets: 1100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# BP-LC10
Sheets: 3000
$398.40
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
Option 3: External: 2-Tray Stacker with Stapling,
3-hole punch, and Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN16+MX-PN16B
Meets requirements?
Yes No
$1,982.40

656
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 57 of 87 ends

File No.: 2337101

5. Minimum Speed 75PPM: Copier/MFD - 75PPM Color Segment a. Required Equipment
Make/Model: Sharp MX-8081
Purchase Price: $7,011.40
Device Speed: 80 PPM B/W
Device Speed: 80 PPM Color
Scanner Speed: 240 IPM
NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description:

Paper Tray
Capacity:

Bypass tray / 100 sheet(s)
100 sheets
(letter/legal/ledger/statement/monarch
or COM10 envelopes/12" x 18")
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/12" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/12" x 18")
Sheets: 500
LCT 8.5 x 11 / 1,000 sheet(s)
Tandem Tray 1- 1200 sheets (letter
size), Tandem Tray 2 - 800 Sheets (letter
size) Sheets: 2000
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #MX-FX15 $227.52
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# MX-LC12
Sheets: 3500
$456
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1000-sheets;
Min: stapling 50-sheets and 3 positions
#Inc
Meets requirements?
Yes No
$Inc
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-PN16B
Meets requirements?
Yes No
$177.60
Option 3: External: 2-Tray Stacker with Stapling,
3-hole punch, and Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN35+MX-PN16B
Meets requirements?
Yes No
$988.80

657
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 58 of 87 ends

File No.: 2337101
III. Hardware Segments: B/W Production Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the B/W Production Copier/MFD Segments

1. Production Copier/MFD - 110 PPM B/W

2. Production Copier/MFD - 120 PPM B/W
All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 1200 x 600 dpi Accepted Paper
Types
x Paper Weight – 300 gsm, duplex
x Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper Duplexing Min paper size: 8.5 x 11
Max paper size: 12 x 18
Network Printing
For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.

Scanning
Color Scanning
Scanner
output/destination
x Scan to Email
x Scan to Network
x Scan to File Folder
x Scan to Cloud Drive
Scanner
output/file type:
x PDF
x JPEG
Scanner
Resolution:
x minimum Scan DPI of 1200 x 600 dpi
Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 200-sheets
The Remainder of This Page Intentionally Left Blank

658
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 59 of 87 ends

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1. Minimum Speed 110PPM: Production Copier/MFD - 110PPM B/W Segment a. Required Equipment
Make/Model: Sharp MX-M1206
Purchase Price: $12,275.40
Device Speed: 120 PPM B/W
Scanner Speed: 240 IPM
Name/Description of Standard Controller: Standard Copier Controller NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11 – 12 x 18 / 1,000 sheet(s)
5000 sheet large capacity 2
drawer air feed tray Sheets: 2500
LCT 8.5 x 11 – 12 x 18 / 1,000 sheet(s)
5000 sheet large capacity 2
drawer air feed tray
Sheets: 2500
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if included or
“NA” if not available)
Enhanced Controller Option: (please provide the
net cost difference between this enhanced
controller and the basic or standard controller you
included in the required equipment).

MX-PE16+MX-PX16 $4,920
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Optional: By-Pass Tray 250-sheets
# MX-MF11
Sheets: 500
$456
High-Capacity Feeder (8.5 x 11):

Minimum of 3,000 Sheets
# MX-LC12
Sheets: 3500
$456
High-Capacity Feeder (12 x 18):

Minimum of 3,000 Sheets
# MX-LC13N
Sheets: 5000
$2,249.28
Option 1: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
# MX-FN21+MX-PN13B
Meets requirements?
Yes No
$379.20

659
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 60 of 87 ends

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Min: 3-hole punch with 2-positions
Option 2: External: 2-Tray Stacker with Stapling,
3-hole punch, and saddle stitch Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN22+MX-PN13B
Meets requirements?
Yes No
$1,492.80
Interleaving #Inc $Inc
Post Sheet Insertion #MX-CF11 $1483.20

660
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 61 of 87 ends

File No.: 2337101

2. Minimum Speed 120PPM: Production Copier/MFD - 120PPM B/W Segment a. Required Equipment
Make/Model: Sharp MX-M1206
Purchase Price: $12,275.40
Device Speed: 120 PPM B/W
Scanner Speed: 240 IPM
Name/Description of Standard Controller: Standard Copier Controller NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if
included or “NA” if not
available)
Enhanced Controller Option: (please provide the
net cost difference between this enhanced
controller and the basic or standard controller you
included in the required equipment).

MX-PE16+MX-PX16 $4920
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Optional: By-Pass Tray 250-sheets
# MX-MF11
Sheets: 500
$456
High-Capacity Feeder (8.5 x 11):

Minimum of 3,000 Sheets
# MX-LC12
Sheets: 5000
$456
High-Capacity Feeder (12 x 18):

Minimum of 3,000 Sheets
# MX-LC13N
Sheets: 5000
$2,249.28
Option 1: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN21+MX-PN13B
Meets requirements?
Yes No
$379.20

661
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 62 of 87 ends

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Option 2: External: 2-Tray Stacker with Stapling,
3-hole punch, and saddle stitch Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN22+MX-PN13B
Meets requirements?
Yes No
$1,492.80
Interleaving #Inc $Inc
Post Sheet Insertion #MX-CF11 $1483.20

662
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101
IV. Hardware Segments: Color Production Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the Color Production Copier/MFD Segments

1. Production Copier/MFD - 75 PPM Color
All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 1200 x 600 dpi Accepted Paper
Types
x Paper Weight – 300 gsm, duplex
x Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper x Registration: 0.5mm front-to-back; 0.25mm sheet-to-sheet. If not, describe the tolerances will you commit to for the contract period in the Information section. x Color calibration and balancing using Pantone Matching System is mandatory.

Vendor guarantees color matching and balancing using the hardware/software proposed for the length of the contract period. Management of color calibration and balancing is assumed to be the responsibility of the vendor. If otherwise, please describe in the Information section.

Duplexing Min paper size: 8.5 x 11
Max paper size: 12 x 18
Network Printing
For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.

Scanning
Color Scanning
Scanner
output/destination
x Scan to Email
x Scan to Network
x Scan to File Folder
x Scan to Cloud Drive
Scanner
output/file type:
x PDF
x JPEG
Scanner
Resolution:
x minimum Scan DPI of 1200 x 600 dpi
Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 200-sheets
The Remainder of This Page Intentionally Left Blank

663
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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1. Minimum Speed 75PPM: Production Copier/MFD - 75PPM Color Segment a. Required Equipment
Make/Model: Sharp MX-8081
Purchase Price: $ 7,889.45
Device Speed: 80 PPM B/W
Device Speed: 80 PPM Color
Scanner Speed: 240 IPM
Name/Description of Standard Controller: Standard Sharp Controller NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11- 12 x 18 / 1,500 sheet(s)
Large Capacity 2 Drawer Air
Feed Tray (Letter, Legal,
Ledger, 12x18) Sheets: 5000
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if included or “NA”
if not available)
Enhanced Controller Option: (please provide the
net cost difference between this enhanced
controller and the basic or standard controller you
included in the required equipment).

MX-PE15+MX-PX15 $ 2,509.44
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Optional: By-Pass Tray 250-sheets # MX-MF11
Sheets: 500
$455.04
High-Capacity Feeder (8.5 x 11):

Minimum of 3,000 Sheets
# MX-MF12
Sheets: 3500
$456
High-Capacity Feeder (12 x 18):

Minimum of 3,000 Sheets
# MX-LC13N
Sheets: 5000
$2,560.32
Option 1: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-PN16B
Meets requirements?
Yes No
$177.60
Option 2: External: 2-Tray Stacker with Stapling,
3-hole punch, and saddle stitch Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN35+MX-PN16B
Meets requirements?
Yes No
$988.80
Interleaving #Inc $Inc
Post Sheet Insertion #MX-CF11 $1,483.20

664
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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V. Hardware Segments: MFP (Multi-Function Printer) (Laser) A. Minimum Requirements for the MFP Laser Segments

1. MFP - 30PPM B/W (Laser)

2. MFP - 30PPM B/W (Laser) – Option: Compatible with Usage Tracking Software

3. MFP - 30PPM Color (Laser)

4. MFP - 30PPM Color (Laser) – Option: Compatible with Usage Tracking Software

5. MFP - 50PPM B/W (Laser)

6. MFP - 50PPM B/W (Laser) – Option: Compatible with Usage Tracking Software

7. MFP - 50PPM Color (Laser)

8. MFP - 50PPM Color (Laser) – Option: Compatible with Usage Tracking Software All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted
Paper Types
x Address Labels (from By-Pass Tray)
x Envelopes (from the By-Pass Tray)
x Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper Duplexing Min paper size: 8.5 x 11
Max paper size: 8.5 x 14
Network Printing
Driver(s) Current drivers for the proposed devices:

Scanning
Color Scanning
Scanner
output/destinat
ion
x Scan to Email
x Scan to Network
x Scan to File Folder
x Scan to Cloud Drive
Scanner
output/file
type:
x PDF
x JPEG
Scanner
Resolution:
x minimum Scan DPI of 600 x 600 dpi
AD and LDAP All devices must support all functions and applications of Active Directory’s central authentication and authorization services as implemented by IT through the use of LDAP directory services.

Document
Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 8.5 x 14
Document feed capacity minimum of 50-sheets

665
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 66 of 87 ends

File No.: 2337101

1. Minimum Speed 30PPM: MFP – 30PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B427W
Purchase Price: $ 472.50
Device Speed: 42 PPM B/W
Scanner Speed: 96 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) Paper drawer 250 sheets Sheets: 250 Additional Included Source (if applicable) Sheets:

Minimum of 250 Sheets
# MX-CS26
Sheets: 550
$117
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #35S8502 $320
The Remainder of This Page Intentionally Left Blank

666
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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2. Minimum Speed 30PPM: Software Compatible MFP – 30PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B427W
Purchase Price: $ 472.50
Device Speed: 42 PPM B/W
Scanner Speed: 96 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) Paper drawer 250 sheets Sheets: 250 Additional Included Source (if applicable) Sheets:

Must have a touch screen interface. Yes No
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

667
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

Page 68 of 87 ends

File No.: 2337101

3. Minimum Speed 30PPM: MFP - 30PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C407F
Purchase Price: $ 1,286.40
Device Speed: 40 PPM B/W
Device Speed: 40 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 250 Sheets
# MX-CS17
Sheets: 550
$214.50
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #40C2300 $320
The Remainder of This Page Intentionally Left Blank

668
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101

4. Minimum Speed 30PPM: Software Compatible MFP - 30PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C407F
Purchase Price: $ 1,286.40
Device Speed: 40 PPM B/W
Device Speed: 40 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

669
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101

5. Minimum Speed 50PPM: MFP - 50PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B557F
Purchase Price: $2 , 3 7 6
Device Speed: 55 PPM B/W
Scanner Speed: 150 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 500 Sheets
#MX-CS22
Sheets: 550
$195
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #50G0855 $400
The Remainder of This Page Intentionally Left Blank

670
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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6. Minimum Speed 50PPM: Software Compatible MFP - 50PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B557F
Purchase Price: $ 2,376
Device Speed: 55 PPM B/W
Scanner Speed: 150 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

671
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101

7. Minimum Speed 50PPM: MFP - 50PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C507F
Purchase Price: $ 2,210
Device Speed: 50 PPM B/W
Device Speed: 50 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 500 Sheets
#MX-CS17
Sheets: 550
$214.50
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #40C2300 $320
The Remainder of This Page Intentionally Left Blank

672
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101

8. Minimum Speed 50PPM: Software Compatible MFP - 50PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C507F
Purchase Price: $ 2,210
Device Speed: 50 PPM B/W
Device Speed: 50 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

673
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101
VI. Hardware Segments: Laser Printer
A. Minimum Requirements for the Laser Printer Segments

1. Printer - 30PPM B/W (Laser)

2. Printer - 30PPM Color (Laser)

3. Printer - 50PPM B/W (Laser)

4. Printer - 50PPM Color (Laser)
All proposed devices must meet the following minimum requirements.

PCL Version: 5e or 6
PostScript Level 3 Print Driver
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674
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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File No.: 2337101

1. Minimum Speed 30PPM: Printer - 30PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B427PW
Purchase Price: $ 225.60
Device Speed: 42 PPM B/W
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s)
TI Sheets: 100
Adjustable up to 8.5 x 14 / 250 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 250 Sheets
#MX-CS26
Sheets: 550
$117
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675
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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2. Minimum Speed 30PPM: Printer - 30PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C407F
Purchase Price: $ 1,286.40
Device Speed: 40 PPM B/W
Device Speed: 40 PPM Color
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-Sheet Bypass Tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) 550-Sheet Paper Drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 250 Sheets
#MX-CS17
Sheets: 550
$214.50
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676
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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3. Minimum Speed 50PPM: Printer - 50PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B557P
Purchase Price: $ 748.80
Device Speed: 55 PPM B/W
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 500 Sheets
#MX-CS23
Sheets: 550
$199.88
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677
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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4. Minimum Speed 50PPM: Printer - 50PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C607P
Purchase Price: $ 1,137.60
Device Speed: 60 PPM B/W
Device Speed: 60 PPM Color
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets:

Minimum of 500 Sheets
#MX-CS16
Sheets: 550
$214.50

678
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

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ATTACHMENT E

BUSINESS ASSOCIATE TERMS AND CONDITIONS
A. GENERAL PROVISIONS AND RECITALS

1. The parties agree that the terms used, but not otherwise defined below, shall have the same meaning as those terms in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) as it may exist now or be hereafter amended.

2. It is agreed by both parties that Contractor is a Business Associate of County for the purposes of this Agreement.

3. It is understood by both parties that the HIPAA Security and Privacy Rules apply to the Contractor in the same manner as they apply to the covered entity (County). Contractor shall therefore at all times be in compliance with the applicable provisions of both the Privacy and the Security Rules as are described in Sections B.4 and B.5. below, and is responsible for complying with the issued regulations for said rules, as they currently exist or are hereafter amended, for purposes of safeguarding any Protected Health Information (PHI) used or generated by Contractor consistent with the terms of this agreement.

4. It is understood by both parties that the Privacy Rule does not pre-empt any state statutes, rules or regulations that impose more stringent requirements with respect to confidentiality of PHI.

5. County wishes to disclose certain information to Contractor pursuant to the terms of this Agreement, some of which may constitute PHI as defined in Section B.6. below.

6. County and Contractor intend to protect the privacy and provide for the security of PHI disclosed to the Contractor pursuant to this Agreement, in compliance with HIPAA and the regulations promulgated thereunder by the U.S. Department of Health and Human Services as they may now exist or be hereafter amended.

B. DEFINITIONS

1. “Breach” means the acquisition, access, use, or disclosure of Protected H ealth Information in a manner not permitted under the HIPAA Privacy Rule which compromises the security or privacy of the Protected Health Information.
a) For purposes of this definition, compromises the security or privacy of the Protected Health Information means poses a significant risk of financial, reputational, or other harm to the Individual.
b) A use or disclosure of Protected Health Information that does not include the identifiers listed at §164.514 (e) (2), date of birth, and zip code does not compromise the security or privacy of protected health information
c) Breach excludes:
i. Any unintentional acquisition, access, or use of Protected Health Information by a workforce member or person acting under the authority of a covered entity or a business associate, if such acquisition, access, or use was made in good faith and within the scope of authority and does not result in further use or disclosure in a manner not permitted

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under the Privacy Rule.
ii. Any inadvertent disclosure by a person who is authorized to access Protected Health Information at a covered entity or business associate to another person authorized to access Protected Health Information at the same covered entity or business associate, or organized health care arrangement in which the covered entity participates, and the information received as a result of such disclosure is not further used or disclosed in a manner not permitted under the Privacy Rule.
iii. A disclosure of Protected Health Information where a covered entity or business associate has a good faith belief that an unauthorized person to whom the disclosure was made would not reasonably have been able to retain such information.

2. “Designated Record Set ” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 164.501.

3. “Individual” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR Section 164.502(g).

4. “Privacy Rule ” shall mean the Standards for Privacy of Individually Identifiable Health Information at 45 CFR Part 160 and Part 164, Subparts A and E.

5. “Security Rule ” shall mean the Security Standards for the Protection of Electronic Protected Health Information at 45 CFR Part 160, Part 162, and Part 164, Subparts A and C.”

6. “Protected Health Information” or “PHI” shall have th e meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 160.103, as applied to the information created or received by Business Associate from or on behalf of Covered Entity.

7. “Required by Law” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 164.103.

8. “Secretary” shall mean the Secretary of the Department of Health and Human Services or his or her designee.

9. “Unsecured Protected Health Information ” means P rotected Health Information that is not rendered unusable, unreadable, or indecipherable to unauthorized individuals through the use of a technology or methodology specified by the Secretary of Health and Human Services in the guidance issued on the HHS Web site.

C. OBLIGATIONS AND ACTIVITIES OF CONTRACTOR AS BUSINESS ASSOCIATE:

1. Contractor agrees not to use or disclose PHI other than as permitted or required by this Agreement or as required by law.

2. Contractor agrees to use appropriate safeguards to prevent use or disclosure of PHI other than as provided for by this Agreement.

3. Contractor agrees to mitigate, to the extent practicable, any harmful effect that is known to Contractor of a use or disclosure of PHI by Contractor in violation of the requirements of this Agreement.

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4. Contractor agrees to report to County within five (5) business days any use or disclosure of PHI not provided for by this Agreement of which Contractor becomes aware.

5. Contractor agrees to ensure that any agent, including a subcontractor, to whom it provides PHI received from County, or created or received by Contractor on behalf of County, agrees to the same restrictions and conditions that apply through this Agreement to Contractor with respect to such information.

6. Contractor agrees to provide access, within fifteen (15) calendar days of receipt of a written request by County, to PHI in a Designated Record Set, to County or, as directed by County, to an Individual in order to meet the requirements under 45 CFR Section 164.524.

7. Contractor agrees to make any amendment(s) to PHI in a Designated Record Set that County directs or agrees to pursuant to 45 CFR Section 164.526 at the request of County or an Individual, within thirty (30) calendar days of receipt of said request by County. Contractor agrees to notify County in writing no later than ten (10) calendar days after said amendment is completed.

8. Contractor agrees to make internal practices, books, and records, including policies and procedures and PHI, relating to the use and disclosure of PHI received from, or created or received by Contractor on behalf of County, available to County and the Secretary, in a time and manner as determined by County, or as designated by the Secretary, for purposes of the Secretary determining County’s compliance with the Privacy Rule.

9. Contractor agrees to document any disclosures of PHI and to make information related to such disclosures available as would be required for County to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR Section 164.528.

10. Contractor agrees to provide County or an Individual, as directed by County, in a time and manner to be determined by County, that information collected in accordance with this Agreement, in order to permit County to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR Section 164.528.

11. Contractor shall work with County upon notification by Contractor to County of a Breach to properly determine if any Breach exclusions exist as defined in Section B.1.c. above.

D. SECURITY RULE

1. Security. Contractor shall establish and maintain appropriate administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality, integrity and availability of electronic PHI. Contractor shall follow generally accepted system security principles and the requirements of the final HIPAA rule pertaining to the security of PHI.

2. Agents and Subcontractors. Contractor shall ensure that any agent, including a subcontractor, to whom it provides electronic PHI, agrees to implement reasonable and appropriate safeguards to protect the PHI.

3. Security Incidents . Contractor shall report any “security incident” of which it becomes aware to County. For purposes of this agreement, a security incident means the attempted or successful unauthorized access, use, disclosure, modification, or destruction of information or interference

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with system operations. This does not include trivial incidents that occur on a daily basis, such as scans, “pings”, or unsuccessful attempts to penetrate computer networks or servers maintained by Contractor.

E. BREACH DISCOVERY AND NOTIFICATION

1. Following the discovery of a Breach of Unsecured Protected Health Information, Contractor shall notify County of such Breach, however both parties agree to a delay in the notification if so advised by a law enforcement official, pursuant to 45 CFR 164.412.

2. A Breach shall be treated as discovered by Contractor as of the first day on which the Breach is known to the Contractor, or by exercising reasonable diligence, would have been known to Contractor.

3. Contractor shall be deemed to have knowledge of a Breach if the Breach is known, or by exercising reasonable diligence would have known, to any person who is an employee, officer, or other agent of the Contractor, as determined by federal common law of agency.

4. Contractor shall provide the notification of the Breach without unreasonable delay, and in no case later than five (5) business days after a Breach.

5. Contractor’s notification may be oral, but shall be followed by written notification within 24 hours of the oral notification. Thereafter, Contractor shall provide written notification containing the contents stated below, within five (5) business days. Contractor shall be required to provide any other information relevant to the Breach in writing, as soon as discovered, or as soon as the information is available.

6. Contractor’s notification shall include, to the extent possible:
a) The identification of each Individual whose unsecured protected health information has been, or is reasonably believed by Contractor to have been, accessed, acquired, used, or disclosed during the Breach,
b) Any other information that County is required to include in the notification to Individual it must provide pursuant to 45 CFR §164.404 (c), at the time Contractor is required to notify County, or promptly thereafter as this information becomes available, even after the regulatory sixty (60) day period set forth in 45 CFR § 164.410 (b) has elapsed, including:
i. A brief description of what happened, including the date of the Breach and the date of the discovery of the Breach, if known;
ii. A description of the types of Unsecured Protected Health Information that were involved in the Breach (such as whether full name, social security number, date of birth, home address, account number, diagnosis, disability code, or other types of information were involved);
iii. Any steps Individuals should take to protect themselves from potential harm resulting from the Breach;
iv. A brief description of what Contractor is doing to investigate the Breach, to mitigate harm to Individuals, and to protect against any future Breaches; and

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v. Contact procedures for Individuals to ask questions or learn additional information, which shall include a toll-free telephone number, an e-mail address, Web site, or postal address.

7. County may require Contractor to provide notice to the Individual as required in 45 CFR § 164.404 if it is reasonable to do so under the circumstances, at the sole discretion of the County.

8. In the event that Contractor is responsible for, or suffers a Breach of Unsecured Protected Health Information, in violation of the Privacy Rule, Contractor shall have the burden of demonstrating that Contractor made all notifications to County as required by the Breach Notification regulations, or in the alternative, that the use or disclosure did not constitute a Breach as defined in 45 CFR § 164.402.

9. Contractor shall maintain documentation of all required notifications required pursuant to this Agreement in the event of an impermissible use or disclosure of Unsecured Protected Health Information, or its risk assessment of the application of an exception to demonstrate that the notification was not required.

10. Contractor shall provide to County all specific and pertinent information about the Breach to permit County to meet its notification obligations under the HITECH Act, as soon as practicable, but in no event later than fifteen (15) calendar days after reporting the initial Breach to the County.

11. Contractor shall continue to provide all additional pertinent information about the Breach to County as it may become available, in reporting increments of fifteen (15) calendar days after the last report to County. Contractor shall also respond in good faith to any reasonable requests for further information, or follow-up information after report to County, when such request is made by County.

12. Contractor shall bear all expense or other costs associated with the Breach, and shall reimburse County for all expenses County incurs in addressing the Breach and consequences thereof, including costs of investigation, notification, remediation, documentation or other costs associated with addressing the Breach.

F. PERMITTED USES AND DISCLOSURES BY CONTRACTOR

1. Except as otherwise limited in this Agreement, Contractor may use or disclose PHI to perform functions, activities, or services for, or on behalf of, County as specified in this Agreement, provided that such use or disclosure would not violate the Privacy Rule if done by County or the minimum necessary policies and procedures of County.

G. OBLIGATIONS OF COUNTY

1. County shall notify Contractor of any limitation(s) in County’s notice of privacy practi ces in accordance with 45 CFR Section 164.520, to the extent that such limitation may affect Contractor’ use or disclosure of PHI.

2. County shall notify Contractor of any changes in, or revocation of, permission by an Individual to use or disclose PHI, to the extent that such changes may affect Contractor’s use or disclosure

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of PHI.

3. County shall notify Contractor of any restriction to the use or disclosure of PHI that County has agreed to in accordance with 45 CFR Section 164.522, to the extent that such restriction may affect Contractor’s use or disclosure of PHI.

4. County shall not request Contractor to use or disclose PHI in any manner that would not be permissible under the Privacy Rule if done by County.

H. BUSINESS ASSOCIATE TERMINATION

1. Notwithstanding the Termination provisions set forth in this Agreement, the Agreement shall only terminate when all of the PHI provided by County to Contractor, or created or received by Contractor on behalf of County, is destroyed or returned to County, or if infeasible to return or destroy PHI, protections are extended to such information, in accordance with the termination provisions of this Section.

2. In addition to the rights and remedies provided in the Termination paragraph of this Agreement, upon County’s knowledge of a m aterial breach by Contractor of the requirements of this Paragraph, County shall either:
a) Provide an opportunity for Contractor to cure the material breach or end the violation and terminate this Agreement if Contractor does not cure the material breach or end the violation within thirty (30) business days; or
b) Immediately terminate this Agreement if Contractor has breached a material term of this Agreement and cure is not possible; or if neither termination nor cure is feasible, County shall report the violation to the Secretary of the Department of Health and Human Services.

3. Upon termination of this Agreement, all PHI provided by County to Contractor, or created or received by Contractor on behalf of County, shall either be destroyed or returned to County as provided in the Termination paragraph of this Agreement, and in conformity with the Privacy Rule.
a) This provision shall apply to PHI that is in the possession of subcontractors or agents of Contractor.
b) Contractor shall retain no copies of the PHI.
c) In the event that Contractor determines that returning or destroying the PHI is infeasible, Contractor shall provide to County notification of the conditions that make return or destruction infeasible. Upon determination by County that return or destruction of PHI is infeasible, Contractor shall extend the protections of this Agreement to such PHI and limit further uses and disclosures of such PHI to those purposes that make the return or destruction infeasible, for so long as Contractor maintains such PHI.

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ATTACHMENT F

CERTIFICATION FOR DATA REMOVAL
Contractor certifies that:

1. Contractor has permanently removed all stored data from the hard drives and Cache memory from copier prior to:
a. Transfer or sale of returned Copier from County,
b. Trade-in on replacement equipment,
c. Scrapping,
d. Donation, and/or
e. Destruction

2. The procedures associated with permanently removing all stored data from the hard drives and Cache memory that resides within Copiers is in compliance with NIST Special Publication 800- 88 Revision 1 and Department of Defense (DoD) 5220.22 – Guidelines for Media Sanitization.

Copier Model Number: ___________________________________________________ Copier Serial Number: ____________________________________________________ Name (please print): _____________________________________________________ Signature: _________________________________ Date: _____________________ Department: _______________________________ Phone No: ___________________

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ATTACHMENT G

MIGRATION/TRANSITION PLAN

1. Migration/Transition Plan
It is the user department’s responsibility to coordinate and develop a detailed work plan with the existing and new Contractors. The plan will outline activities and technical components of a smooth transition/move with the least amount of equipment down time including but not limited to the following:

1.1. County Responsibilities:

1.1.1. User department shall provide thirty (30) days’ notice to existing Contractor of its intent to terminate existing contract to switch to a new Contractor.

1.1.2. User department shall inform new Contractor of its intent to use their equipment and services.

1.1.3. User department shall coordinate with existing Contractor for hard drive removal (if applicable) or to erase any remaining data saved in the copier to be removed.

1.1.4. User department shall coordinate with new Contractor and develop a schedule for new copier drop off and set up.

1.1.5. User department shall provide any operational considerations, coordinate with new Contractor to define processes needed for the set up and installation of new copiers.

1.1.6. User department shall coordinate network connectivity efforts with County IT staff for the set-up and installation of copiers.

1.1.7. User department shall coordinate with New Contractor on new copier/equipment demo and training.

1.1.8. County shall coordinate and provide any other transition services as necessary.

1.2. Contractor Responsibilities (Existing and/or New Contractor):

1.2.1. Existing Contractor shall work with user department in the removal of existing copiers, copier hard drive (if applicable) and/or erase any existing data inside the copier upon receipt of notice of intent to terminate contract.

1.2.2. New Contractor shall work with appropriate IT, Procurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule (as applicable).

1.2.3. New Contractor shall deliver, install and ensure equipment is according to user department specifications.

1.2.4. New Contractor shall provide equipment training (copier features/functionalities; meter reading, etc.) based on building sites and department requests.

1.2.5. Existing and/or New Contractor shall coordinate and provide any other transition services as necessary.

1.2.6. Contractor shall advise County of any and all specialized installation and environmental County site requirements, prior to order acceptance, delivery and installation of copier equipment as necessary.

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Exhibit 1

EQUIPMENT LEASE AGREEMENTS

687

SLG FMV

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Equipment Lease Agreement # ______________________

EQUIPMENT
Equipment MFG Model & Description Serial Number Accessories

See attached schedule for additional Equipment / Accessories Billing Address:

Equipment Location:

SUPPLIER TRANSACTION TERMS
Purchase Option: Fair Market Value
Lease Payment: $__________ (plus applicable taxes) Term: ______ (months) Billing Period: Monthly Quarterly Semi-Annually Annually (Monthly if not checked) The following additional payments are due on the date this Lease is signed by you:

Advance Payment: $_________ (plus applicable taxes) Applied to: First Last Document Fee: $75.00 (included on first invoice)
YOU HAVE SELECTED THE EQUIPMENT. THE SUPPLIER AND ITS REPRESENTATIVES ARE NOT AGENTS OF ANY ASSIGNEE OF LESSOR AND ARE NOT AUTHORIZED TO MODIFY THE TERMS OF THIS LEASE. YOU ARE AWARE OF THE NAME OF THE MANUFACTURER OF EACH ITEM OF EQUIPMENT AND YOU WILL CONTACT EACH MANUFACTURER FOR A DES CRIPTION OF YOUR WARRA NTY RIGHTS. WE MAKE NO WARRANTIES TO YOU, EXPRESS OR IMPLIED, AS TO THE MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, SUITAB ILITY OR OTHERWISE. WE PROVIDE THE EQUIPMENT TO YOU AS-IS. YOU AGREE TO USE THE EQUIPMENT ONLY IN THE LAWFUL CONDUCT OF YOUR BU SINESS, AND NOT FOR PERSONAL, HOUSEHOLD OR FAMILY PURPOSES. WE SHALL NOT BE LIABLE FOR CONSEQUENTIAL OR SPECIAL DAMAGES. WE MAKE NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WI TH RESPECT TO THE LEGAL, TAX OR ACCOUNTING TREATMENT OF THIS LEASE AND YOU ACKNOWLEDGE THAT WE ARE AN INDEPENDENT CONTRACTOR AND NOT A FIDUCIARY OF LESSEE. YOU WILL OBTAIN YOUR OWN LEGAL, TAX AND ACCOUNTING ADVICE RELATED TO THIS LEASE AND WILL MAKE YOUR OWN DETERMINATION OF THE PROPER LEASE TERM FOR ACCOUNTING PURPOSES.

EXCEPT AS PROVIDED IN SECTION 2, YOUR PAYMENT OBLIGATIONS ARE ABSOLUTE AND UNCONDITIONAL AND ARE NOT SUBJECT TO CANCELLATION, REDUCTION OR SETOFF FOR ANY REASON WHATSOEVER. BOTH PARTIES AGREE TO WAIVE ALL RIGHTS TO A JURY TRIAL. THIS LEASE SHALL BE OF BUSINESS AND SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH SUCH LAWS.

TO HELP THE GOVERNMENT FIGHT THE FUNDING OF TERRORISM AND MONEY LAUNDERING ACTIVITIES, FEDERAL LAW REQUIRES ALL FINANCIAL INSTITUTIONS TO OBTAIN, VERIFY AND RECORD INFORMATION THAT IDENTIFIES EACH PERSON WHO OPENS AN ACCOUNT. WHAT THIS MEANS TO YOU: WHEN YOU OPEN AN ACCOUNT, WE WILL ASK F OR YOUR NAME, ADDRESS AND OTHER INFORMATION THAT WILL ALLOW US TO IDENTIFY YOU. WE MAY ALSO ASK TO SEE IDENTIFYING DOCUMENTS.

BY SIGNING THIS LEASE, YOU ACKNOWLEDGE RECEIPT OF PAGES 1 AND 2 OF THIS LEASE, AND AGREE TO THE TERMS ON PAGES 1 AND 2 .

ORAL AGREEMENTS OR COMMITMENTS TO LOAN
MONEY, EXTEND CREDIT OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT INCLUDING PROMISES TO EXTEND OR RENEW SUCH DEBT ARE NOT ENFORCEABLE. TO PROTECT YOU AND

US FROM MISUNDERSTANDING OR DISAPPOINTMENT, ANY AGREEMENTS WE REACH COVERING SUCH MATTERS ARE CONTAINED IN THIS WRITING, WHICH IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN US, EXCEPT AS WE MAY LATER AGREE IN WRITING TO MODIFY IT.

TERMS AND CONDITIONS

1. COMMENCEMENT OF LEASE . Commencement of this Lease and acceptance of the Equipment shall occur upon deliver includes intangible property or associated services such as periodic software licenses and prepaid database subscription rights , such intangible property shall be referred to that we have no right, title or interest in the Software and you will comply throughout the Term of this Lease with any licen are e Commencement Date of this Lease. You agre e to inspect the Equipment upon delivery and verify by telephone or in writing such information as we may require. If you signed a purchase order or similar agreement for t he purchase of the Equipment, by sign ing this Lease you assign to us all of your rights, but none of your obligations under it. All attachments, accessories, replacements, replacement parts, substitutions, additions and repairs to the Equipment shall form part of the Equipment under this Lease.

2. LEASE PAYMENTS. You agree to remit to us the Lease Payment and all other sums when due and payable each Billing Period at t he address we provide to you from time to time. You agree that you will remit payments to us in the form of company checks (or personal checks in the case of sole proprietorships), direct debit or wires on ly. You also agree cash and cash equivalents are not acceptable forms of payment for this Lease and that you will not remit such forms of payment to us. Pa yment in any other form may delay processing or be returned to you. Furthermore, only you or your authorized agent as approved by us will remit payments to us. Lease Payments will include any freight, delivery, installation and other expenses we finance on your behalf at your request. Lease Payments are due whether or not you receive an invoice. You authorize us to adjust the Lease Payments by not more than 15% to reflect any reconfiguration of the Equipment or adjustments to reflect applicable sales taxes or the cost of the Equipment by the manufacturer and/or Supplier.

NON-APPROPRIATION OF FUNDS. You intend to remit to us all Lease Payments and other payments for the full Term if funds are legally available. In the event you are not granted an appropriation of funds at any time during the Term for the Equipment or for equipment which is f unctionally similar to the Equipment and operating funds are not o therwise available to you to pay Lease Payments and other payments due and to become due under this Lease, and there is no other legal procedure or avai lable funds by or with which payment can be made to us, and the non-appropriation did not result from an a ct or omission by you, you shall have the right to return the Equipment in accordance with Section 11 of this Lease and terminate this Lease on the last day of the fisca l period for which appropriations were received without penalty or expense to you, exce pt as to the portion of the Lease Payments for which funds shall have been appropriated and budgeted. At least thirty (30) days prior to the end of your fiscal period, your chief executive officer (or legal counsel) shall certify in writing that: (a) funds have not been appropriated for the fiscal period; (b) such non-appropriation did not result from any ac t or failure to act by you; and (c) you have exhausted all funds legally available to pay Lease Payments. If you terminate this Lease because of a non-appropriation of funds, you may not purchase, lease or rent, during the subsequent fiscal period, equipment performing the same functions as, or functions taking the place of, those performed by the Equipment provided, however, that these restrictions shall not be applicable if or to the extent that the application of these restrictions would affect the validity of this Lease. Thi s Section 2 shall not permit you to terminate this Lease in order to acquire any other Equipment or to allocate funds directly or indirectly to perform essentially the application for which the Equipment is intended.

3. LEASE CHARGES . You agree to: (a) pay all costs and expenses associated with the use, maintenance, servicing, repair or replacement of the E quipment; (b) pay all fee s, assessments, taxes and charges governmentally imposed upon Lessor's purchase, ownership, possession, leasing, renting, operation, control or use of the Equi pment and pay all premiums and other costs of insuring the Equipment; (c) reimburse us for all costs and expenses incurred in enforcing this Lease; an d (d) pay all other costs and expenses for which you are obligat ed under NOTWITHSTANDING THE FACT THAT YOU MAY BE EXEMPT FROM THE PAYMENT OF PERSONAL PROPERTY TAXES, you ackno wledge that as the owner of the Equipment, we may be required to pay personal property taxes, and you agree, at our discretion, to either: (1) reimburse us for all personal property and other similar taxes and governmental charges associated with the ownership, possession or use of the Equipment when billed by the jurisdictions; or (2) remit to us each Billing Period our estimate of the pro-rated equivalent of such taxes and governmental charges. In the event that the Billing Period sums includes a separately Continued on Page 2

C3 Technology Services

(Lessee Full Legal Name)
By: X By: X
Name: Name: _________________________ Title: _______________________ Title: Date: Date: Federal Tax ID: _____________________

688

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stated estimate of personal property and other similar taxes, you acknowledge and agree that such amount represents our estimat e of such taxes that will be pa yable with respect to the Equipment during the Term. As compensation for our internal and external costs in the administration of taxes related to each unit of Equipment, you agree to pay us a "Tax Administrative Fee" equal to $12 per unit of Equipment per year during the Term, not to exceed the maximum permitted by applicable law. The Tax Administrative Fee, at our sole discretion, may be incre ased by an amount not exceeding 10% thereof for each subsequent year of the Term to reflect our increased cost of administration and we will notify you of any such increase by indicating such increased amount in the relevant invoice or in such other manner as we may deem appropriate. We may take on your behalf any action required under this Lease which you fail to take, and upon receipt of our invoice you will promptly pay our costs (including insurance premiums and other payments to affili ates), plus reasonable processing fees. Restrictive endorsements on checks you send to us will not reduce your obligations to us. We may charge you a return check or non- sufficient funds charge of $25 for any check which is returned by the bank for any reason (not to exceed the maximum amount permitted by law).

4. LATE CHARGES . For any payment which is not received within three (3) days of its due date, you agree to pay a late charge not to exceed th e higher of 10% of the amount due or $35 (not to exceed the maximum amount permitted by law) as reasonable collection costs.

5. OWNERSHIP, USE, MAINTENANCE AND REPAIR . We own the Equipment and you have the right to use the Equipment under the terms of this Lease. If this Lease is deemed to be a secured transaction, you grant us a first priority security interest in the Equipment to secure all of your obligations under this Lease. We her eby assign to you all our rights under any manufacturer an d/or supplier warranties, so long as you are not in default hereunder. You must keep the Equipment free of liens. You may not remove the Equipment from the address indicated on pa ge 1 of this Lease without first obtaining our approval. You agree to: (a) keep the Equipment in your exclusive control and possession; (b) use the Equipment in conformity with all insurance requirements, manu ed and maintained in ct; and (d) give us reasonable access to inspect the Equipment and its maintenance and other records.

6. INDEMNITY g, without limitation, those incurred in connection with responding to subpoenas, d or asserted by any person, in any manner relating to the Eq uipment, including its use, condition or possession. You agree t o defend and indemnify us against all Claims, although we reserve the right to control the defense and to select or approve defense counsel. This indemnity continues beyond the termination of this Lease for acts or omissions which occurred during the Term o f this Lease. You also agree that this Lease has been entered into on the assumption that we are the owner of the Equipment for U.S. federal income tax purposes and will be entitled to certain U.S. federal income tax benefits available to the owner of the Equipment. You agree to indemnify us for the loss of any U.S. federal income tax benefits resul ti ng from the failure of any assump tions in this Lease to be correct or caused by your acts or omissions inconsistent with such assumption or this Lease. In the event of any such loss, we may increase the Lease Payments and other amounts due to offset any such adverse effect.

7. LOSS OR DAMAGE . If any item of Equipment is lost, stolen or damaged you will, at your option and cost, either: (a) repair the item or repl ace the item with a comparable item reasonably acceptable to us; or (b) pay us the sum of: (i) all past due and current Lease Payments and Lease Charges; (ii) the present value of all remaining Lease Pay ments and Lease Charges for the effected item(s) of Equipment, discounted at the rate of 6% per annum (or the lowest rate permitted by law, whichever is higher); and (iii) the Fair Market Value of the effected item(s) of Equipment. We will then transfer to you all our right, title and interest in the effected item(s) of Equipment AS-IS AND WHERE-IS, WITHOUT ANY WARRANTY AS TO CONDITION, TITLE OR VALUE. Insurance proceeds shall be applied toward repair, replacement or payment hereunder, as applicable. In this tion (except for ordinary wear and tear from normal use), as estimated by us. No such loss or damage shall relieve you of your payment obligations hereunder.

8. INSURANCE . You agree, at your cost, to: (a) keep the Equipment insured against all risks of physical loss or damage for its full replac ement value, naming us as loss payee; and (b) maintain public liability insurance, covering personal injury and Equipment damage for not less than $300,000 per occurrence, naming us as additional i ns ured. The policy must be issued by an insurance carrier acceptable to us, must -renewal or amendment, and must provide deductible amounts accep table to us. If you do not provide acceptable insurance, we ha ve the right but no obligation to obtain insurance covering our interest (and only our interest) in the Equipment for the Lease Term a nd any renewals. Any insuran ce we obtain will not insure you against third party or liability claims and may be cancelled at any time. In the event that we elect to obtain such insurance, you will be required to pay us an additional amount each Billing Period for the cost of such ins urance and an administrative fee, the cost of which insurance and administrative fee may be more than the cost to obtain your own insurance and on which we may make a profit.

9. DEFAULT . You will be in default under this Lease if: (a) you fail to remit to us any payment within ten (10) days of the due date or breach any other obligation under this Lease; (b) a petition is filed by o r against you or any guarantor under any bankruptcy or insolvency law; (c) any representation made by you is false or misleading in any mat erial respect; (d) you become insolvent, are liquidated or dissolved, merge, transfer a material portion of your ownership interest or assets, stop doing business, or assign rights or property for the benefit of creditors; or (e) you default under any other agreement with us or our assignees.

10. REMEDIES. If you default, we may do one or more of the following: (a) re cover from you, AS LIQUIDATED DAMAGES FOR LOSS OF BARGAIN AND NOT AS A PENALTY, the sum of: (i) all past due and current Lease Payments and Lease Charges; (ii) the present value of all remaining Lease Payments and Lease Charges, discounted at the r ate of 6% per annum (or the lowest rate permitted by law, whichever is higher); and (iii) the Fair Market Value of the Equipment; (b) declare any other agreements between us in default; (c) require you to return all of the Equipment in the manner outlined in Secti on 11, or take possession of the Equipment , in which case we shall not be held responsible for any losses directly or indirectly arising out of, or by reason of the presence and/or use of any and all proprietary information residing on or within the Equipment , and to lease or sell the Equipment or any portion thereof, and to apply the proceeds, less reasonable selling and a dministrative expenses, to the amounts due hereunder; (d) charge you interest on all amounts due us from the due date until paid at the rate of 1-1/2% per month, but in no event more than the lawful maximum rate; and (e) charge you for expenses incurred in connection wit h the enforcement of our fees and court costs. These remedies are cumulative, are in addition to any other remedies provided for by law, and may be exercised concurrently or separately. Any failure or delay by us to exercise any right shall not operate as a waiver of any other right or future right.

11. END OF TERM OPTIONS; RETURN OF EQUIPMENT . At the end of the Term and upon 30 days prior written notice to us, you shall either: (a) return all, but not less than all, of the Equipment; or (b) purchase all, but not less than all, of the Equipment AS-IS AND WHERE-IS, WITHOUT ANY WARRANTY AS TO CONDITION, TITLE OR VALUE, for the Fair Market Value, plus applicable sales and other taxes. If you do not provide us with such written notice and either return all of the Equipment or purchase all of the Equipment at the end of the Term, then t his Lease will automatically renew on a month-to- month basis and all of the provisions of this Lease shall continue to apply, including, without limitation, your obligations to remit Lease Payments, Lease Charges and other charges, until all of the Equipment is either returned to us (either because we demand return of the Equipment or you decide to return the Equipment) or purchased by you for the applicable Fair Market Value, plus applicable sales and other taxes, in accordance with the terms hereof. If you are in default (or a non-appropriation of funds occurs), or you do not purchase the Equipment at the end of the Term (or the Renewa l Term), you shall: (1) return all of the Equipment, freight and insur ance prepaid at your cost and risk, to wherever we indicate in the continental United States, with all manuals and logs, in good order and conditi specifications; and (2) securely remove all data from any and all disk drives or magnetic media prior to returning the Equipment (and you are sol ely responsible for selecting an appropriate removal standard that meets your business needs and complies with applicable laws). You will pay us for any loss in value resulting from the failure to mai ntain the Equipment in accordance with this Lease or for damages incurred in shipping and handling.

12. ASSIGNMENT . You may not assign or dispose of any rights or obligations under this Lease or sublease the Equipment without our prior written consent. We may, without notifying you: (a) assign all or any portion of this Lease or our interest in the Equipment; and (b) release information we have about you and this Lease to the manufacture r, Supplier or any prospective investor, participant or purchaser of this Lease. If we do make an assignment under subsection 12(a) above, our assignee will have all of our rights under this Lease, but none of our obligati ons. You agree not to assert against our assignee claims, offsets or defenses you may have against us.

13. MISCELLANEOUS . Notices must be in writing and will be deemed given five (5) days after mailing to your (or our) business address. You repre sent that: (a) you are the entity indicate d in this Lease; (b) any you in accordance with all applicable laws, rules, ordinances and regulations; (c) the Documents are valid, legal, binding agreements, enforceable with their terms and the person(s) signing the Documents have the a uthority to do s o, are acting with the full authorization of your governing body, and hold the offices indicated below their signatures; (d) the Equipment is essential to the immediate performance of a governmental or proprietary function by you within the scope of your a uthority and shall be used during the Term only by you to perform such function; (e) you intend to use the Equipment for the entire Term and shall take all necessary action to include in your annual budget any funds required to fulfill your obligations each fiscal period during the Term; (f) you have complied fully with all applicable law governing open meetings, public bidding and appropriations, required in connection with this Lease and the debt under applicable state law; (g) your obligations to remit Lease Payments constitutes a cur rent expense and not a debt under applicable state law; (h) this Lease is binding on you and your su ccessors and assigns; and (i) all financial information you have provided is true and a reasonable representation of your financial condition. This Lease: (i) constitutes the entire agreement of the parties with respect to the subject matter thereof; (ii) supersedes all other writings, communications, understandings, agreements, purchase orders, solicitation documents (including, without l imitation, any request for proposal and responses thereto and other related documents tandings; and (iii) may be amended or modified only
by written documents duly authorized, executed and delivered by the parties. This Lease is binding on you and your successors and assigns. You authorize us, our agent, or our assignee to: (a) obtain credit reports and make credit inquiries; (b) furnish your information, incl uding credit application, payment history and account inform ation, to credit reporting agencies and our assignees, potential purchasers or investors and parties having an economic interest in this Lease or the Equipment, including, without limitation, the seller, Supplier or any manufact urer of the Equipment; and ( c) you irrevocably grant us the power to prepare, sign on your endments thereto or continuation thereof relating to the Equipment, and containing any other information required by the applicable UCC. Any claim you have against us must be made within two (2) years after the e vent which caused it. If a court finds any provision of this Lease to be unenforceable, all other terms shall remain in effect and enforceable. You authorize us to insert or correct missing information on this Lease, in cluding your prope r legal name, serial numbers and any other information describing the Equipment. If you so request, and we permit the early terminat ion of this Lease, you agree to pay a fee for such privilege.

UCC. YOU WAIVE ALL RIGHTS AND REMEDIES CONFERRED UPON A LESSEE BY ARTICLE 2A OF THE UCC. YOU FURTHER HEREBY ACKNOWLEDGE A ND AGREE THAT WE AND/OR SUPPLIER MAY MAKE A PROFIT ON ANY AND ALL FEES REFERENCED HEREIN AND, IN SO DOING WAIVE ANY AND ALL CLAIM WHICH YOU MAY HAVE FOR UNJUST ENRI CHMENT. We may receive compensation from the manufacturer and/or Supplier of the Equipment in order to enable us to reduce the cost of this Lease below what we otherwise would charge. If we received such compensation, the reduction in the cost of this Lease is reflected in the Lease Payment.

14. ELECTRONIC TRANSMISSION OF DOCUMENTATION. This Lease may be executed in counterparts. The executed counterpart which has our original signature and/or is in our possession shall constitute chattel paper as that term is defined in the UCC and shall constitute the original agreement for all purposes, inclu ding, without limitation: (i) any hearing, trial or proceeding with respect to this Lease; and (ii) any determination as to which version of this Lease constitutes the single true original item of chattel paper under the UCC. If you sign and tra nsmit this Lease to us by facsimile or other electronic transmission, the transmitted copy shall be binding upon the parties. You agree that the facsimile or other similar electronic transmission of this Lease manually signe d by us, when attached to the facsimile or other electronic copy signed by you, shall constitute the original agreement for all purposes. The parties further agree that, for purposes of executing this Lease, and s ubject to our prior approval and at our sole discretion: (a) a document signed and tra nsmitted by facsimile or other electronic transmission shall be treated as an original document; (b) the signature of any party on suc h document shall be considered as an original signature; (c) the document transmitted shall have the same effect as a counterpart thereof containing original signature; and (d) at our re quest, you, who executed this Lea se and transmitted its signa ture by facsimile or other electronic transmission shall provide the counterpart of this Lease containing your original manual signature to us. No party may raise as a defense to the enforceme nt of this Lease that a facsimile or other electronic transmissi on was used to transmit any signature of a party to this Lease.

689
SLG $1
Lease Purchase Agreement # _____________________

Page 1 of 2 ends

EQUIPMENT
Equipment MFG Model & Description Serial Number Accessories See attached schedule for additional Equipment / Accessories Billing Address:

Equipment Location:

SUPPLIER TRANSACTION TERMS
_________________________________
Name
Purchase Option: $1.00 Interest Rate: ____________ % per annum _________________________________
Address
_________________________________
City State Zip Code
Lease Payment: $ ____________ (plus applicable taxes) Term: __________ (months) Billing Period: Monthly Quarterly Semi-Annually Annually (Monthly if not checked) The following additional payments are due on the date this Lease is signed by you:

Advance Payment: $____________ (plus applicable taxes) Applied to: First Last Document Fee: $75.00 (included on first invoice)
YOU HAVE SELECTED THE EQUIPMENT. THE SUPPLIER AND ITS REPRESENTATIVES ARE NOT AGENTS OF ANY ASSIGNEE OF LESSOR AND ARE NOT AUTHORIZED TO MODIFY THE TERMS OF THIS LEASE. YOU ARE AWARE OF THE NAME OF THE MANUFACTURER OF EACH ITEM OF EQUIPMENT AND YOU WILL CONTACT EACH MANUFACTURER FOR A DESCRIPTION OF YOUR WARRANTY RIGHTS.

WE MAKE NO WARRANTIES TO YOU, EXPRESS OR IMPLIED, AS TO THE MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, SUITABILITY OR OTHERWISE. WE PROVIDE THE EQUIPMENT TO YOU AS-IS. YOU AGREE TO USE THE EQUIPMENT ONLY IN THE LAWFUL CONDUCT OF YOUR BUSINESS, AND NOT FOR PERSONAL, HOUSEHOLD OR FAMILY PURPOSES.

WE SHALL NOT BE LIABLE FOR CONSEQUENTIAL OR SPECIAL DAMAGES. WE MAKE NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO THE LEGAL, TAX OR ACCOUNTING TREATMENT OF THIS LEASE AND YOU AC KNOWLEDGE THAT WE ARE AN INDEPENDENT CONTRACTOR AND NOT A FIDUCIARY OF LESSEE. YOU WILL OBTAIN YOUR OWN LEGAL, TAX AND ACCOUNTING ADVICE RELATED TO THIS LEASE AND WILL MAKE YOUR OWN DETERMINATION OF THE PROPER LEASE TERM FOR ACCOUNTING PURPOSES.

EXCEPT TO THE EXTENT PROVIDED IN SECTION 2, YOUR PAYMENT OBLIGATIONS ARE ABSOLUTE AND UNCONDITIONAL AND ARE NOT SUBJECT TO CANCELLATION, REDUCTION OR SETOFF FOR ANY REASON WHATSOEVER. BOTH PARTIES AGREE TO WAIVE ALL RIGHTS TO A JURY TRIAL . THIS LEASE SHALL BE DEEMED FULLY EXECUTED AND PERFORMED IN THE S TATE OF LESSEE’S PRINCIPAL PLACE OF BUSINESS AND SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH SUCH LAWS. TO HELP THE GOVERNMENT FIGHT THE FUNDING OF TERRORISM AND MONEY LAUNDERING ACTIVITIES, FEDERAL LAW REQUIRES ALL FINANCIAL INSTITUTIONS TO OBTAIN, VERIFY AND RECORD INFORMATION THAT IDENTIFIES EACH PERSON WHO OPENS AN ACCOUNT. WHAT THIS MEANS TO YOU: WHEN YOU OPEN AN ACCOUNT, WE WILL ASK FOR YO UR NAME, ADDRESS AND OTHER INFORMATION THAT WILL ALLOW US TO I DENTIFY YOU. WE MAY ALSO ASK TO SEE IDENTIFYING DOCUMENTS.

BY SIGNING THIS LEASE, YOU ACKNOWLEDGE RECEIPT OF PAGES 1 AND 2 OF THIS LEASE, AND AGREE TO THE TERMS ON PAGES 1 AND 2. ORAL AGREEMENTS OR COMMITMENTS TO LOAN MONEY, EXTEND CREDIT OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT INCLUDING PROMISES TO EXTEND OR RENEW SUCH DEBT ARE NOT ENFORCEABLE. TO PROTECT YOU AND

US FROM MISUNDERSTANDING OR DISAPPOINTMENT, ANY AGREEMENTS WE REACH COVERING SUCH MATTERS ARE CONTAINED IN THIS WRITING, WHIC H IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN US, EXCEPT AS WE MAY LATER AGREE IN WRITING TO MODIFY IT.

TERMS AND CONDITIONS

1. COMMENCEMENT OF LEASE. Commencement of this Lease and acceptance of the Equipment shall occur upon delivery of the Equipment to you (“Commencement Date”). To the extent that the Equipment includes intangible property or associated services such as periodic software licenses and prepaid database subscription rights, such intangible property shall be referred to as “Software”. You understand and agree that we have no right, title or interest in the Software and you will comply throughout the Term of this Lease with any license and/or other agreement (“Software License”) entered into with the supplier of the Software (“Software Supplier”). You are responsible for entering into any Software License with the Software Supplier no later than the Commencement Date of this Lease. You agree to inspect the Equipment upon delivery and verify by telephone or in writing such information as we may require. If you signed a purchase order or similar agreement for the purchase of the Equipment, by signing this Lease you assign to us all of your rights, but none of your obligations under it. All attachments, accessories, replacements, replacement parts, substitutions, additions and repairs to the Equipment shall form part of the Equipment under this Lease.

2. LEASE PAYMENTS. You agree to remit to us the Lease Payment and all other sums when due and payable each Billing Period at the address we pr ovide to you from time to time. You agree that you will remit payments to us in the form of company checks (or personal checks in the case of sole proprietorships), direct debit or wires only. You also agree cash and cash equivalents are not acceptable forms of payment for this Lease and that you will not remit such forms of payment to us. Payment in any other form may delay processing or be returned to you. Furthermore, only you or you r authorized agent as approved by us will remit payments to us. Lease Payments will include any freight, delivery, installation and other expenses we finance on your behalf at your request. Lease Payments are due whether or not you receive an invoice. You authorize us to adjust the Lease Payments by not more than 15% to reflect any reconfiguration of the Equipment or adjustments to reflect applicable sales taxes or the cost of the Equipment by the manufacturer and/or Supplier.

NON-APPROPRIATION OF FUNDS. You intend to remit to us all Lease Payments and other payments for the full Term if funds are legally available. In the event you are not granted an appropriation of funds at any time during the Term for the Equipment or for equipment which is functionally similar to the Equipment and operating funds are not otherwise available to you to pay Lease Payments and other payments due and to become due under this Lease, and there is no other legal procedure or available funds by or with which payment can be made to us, and the non-appropriation did not result from an act or omission by you, you shall have the right to return the Equipment in accordance with Section 12 of this Lease and terminate this Lease on the last day of the fiscal period for which appropriations were received without penalty or expense to you, except as to the portion of the Lease Payments for which funds shall have been appropriated and budgeted. At least thirty (30) days prior to the end of your fiscal period, your chief executive officer (or legal counsel) shall certify in writing that: (a) funds have not been appropriated for the fiscal period; (b) such non-appropriation did not result from any act or failure to act by you; and (c) you have exhausted all funds legally a vailable to pay Lease Payments. If you terminate this Lease because of a non-appropriation of funds, you may not purchase, lease or rent, during the subsequent fiscal period, equipment performing the same functions as, or functions taking the place of, those performed by the Equipment provided, however, that these restrictions shall not be applicable if or to the extent that the application of these restrictions would affect the validity of this Lease. This Section 2 shall not permit you to terminate this Lease in order to acquire any other Equipment or to allocate funds directly or indirectly to perform essentially the application for which the Equipment is intended.

3. LEASE CHARGES. You agree to: (a) pay all costs and expenses associated with the use, maintenance, servicing, repair or replacement of the Equipment; (b) pay all fees, assessments, taxes and charges governmentally imposed upon Lessor’s purchase, ownership, possession, leasing, renting, operation, control or use of the Equipment and to pay all premiums and other costs of insuring the Equipment; (c) reimburse us for all costs and expenses incurred in enforcing this Lease; and (d) pay all other costs and expenses for which you are obligated under this Lease (the amounts set fo rth in clause (a) through (d) being collectively referred to as “Lease Charges”). For U.S. federal income tax purposes, the parties hereto agree that it is their mutual intention that you shall be considered the owner of the Equipment and we shall in no event be liable to you if you fail to secure any U.S. federal income tax benefits available to the owner of the Equipment. We may take on your behalf any action required under this Lease which you fail to take, and upon receipt of our invoice you will promptly pay our costs (including insurance premiums and other payments to affiliates), plus reasonable processing fees. Restrictive endorsements on checks you send to us will not reduce your obligations to us. We may charge you a return check or non-sufficient funds charge of $25 for any check which is returned by the bank for any reason (not to exceed the maximum amount permitted by law). Continued on Page 2 LESSOR (“We”, “Us”) LESSEE (“You”)
Wells Fargo Bank, N.A.
(Lessee Full Legal Name)
By: X By: X
Name: Name: Title:

Title: Date: Date: Federal Tax ID

690

Page 2 of 2 ends

4. PAYMENT OF TAXES. In addition to the Lease Payments under this Lease, you agree to pay all sales, use, excise, gross receipts and other taxes, charges and fees upon or with respect to the Equipment or the possession, ownership, use or operation, control or maintenance thereof and relating to this Lease, whether due before or after the end of the Term to the extent legally permissible. You also agree to file all required property tax returns and promptly pay all property taxes which may be assessed against the Equipment during the term of this Lease and, if we ask, provide us with proof of payment. You agree that if we are required by the applicable taxing jurisdiction to pay such taxes, you will promptly reimburse us for such tax payment.

5. LATE CHARGES. For any payment which is not received within three (3) days of its due date, you agree to pay a late charge not to exceed the higher of 10% of the amount due or $35 (not to exceed the maximum amount permitted by law) as reasonable collection costs.

6. OWNERSHIP, USE, MAINTENANCE AND REPAIR. The parties agree that it is their mutual intention that you shall be considered the owner of the Equipment (other than Soft ware) for various purposes, including federal income tax purposes, as of the Commencement Date, and you hereby grant to us and we reserve a security interest in the Equipment to secure all of your obligations under this Lease. In no event shall this Lease be secured by real property. We hereby assign to you all our rights under any manufacturer and/or supplier warranties, so long as you are not in default hereunder. You must keep the Equipment free of liens. You may not remove the Equipment from the address indicated on page 1 of this Lease without first obtaining our approval. You agree to: (a) keep the E quipment in your exclusive control and possession; (b) use the Equipment in conformity with all insurance requirements, manufacturer’s instructions and manuals; (c) keep the Equipment repaired and maintained in good working order and as required by the manufacturer’s warranty, certification and standard full service maintenance contract; and (d) give us reasonable access to inspect the Equipment and its maintenance and other records.

7. INDEMNITY. You are responsible for all losses, damages, claims, infringement claims, injuries and attorneys’ fees and costs, including, without limitation, those incurred in connection with responding to subpoenas, third party or otherwise (“Claims”), incurred or asserted by any person, in any manner relating to the Equipment, including its use, condition or possession. You agree to defend and indemnify us against all Claims, although we reserve the right to control the defense and to select or approve defense counsel. This indemnity continues beyond the termination of this Lease for acts or omissions which occurred during the Term of this Lease.

8. LOSS OR DAMAGE. If any item of Equipment is lost, stolen or damaged you will, at your option and cost, either: (a) repair the item or replace the item with a comparable item reasonably acceptable to us; or (b) pay us the sum of the following amounts (such sum hereinafter the “Casualty Value”): (i) all past due and current Lease Payments and Lease Charges; plus (ii) the present value of all remaining Lease Payments for the effected item(s) of Equipment, discounted at the rate of 6% per annum (or the lowest rate permitted by law, whichever is higher). Upon our receipt of the Casualty Value, we will release any security interest which we may have in the effected item(s) for which payment is made, and transfer to you all our right, title and interest in such effected item(s) AS-IS AND WHERE-IS, WITHOUT ANY WARRANTY AS TO CONDITION, TITLE OR VALUE. Insurance proceeds shall be applied toward repair, replacement or payment hereunder, as applicable. No such loss or damage shall relieve you of your payment obligations hereunder.

9. INSURANCE. You agree, at your cost, to: (a) keep the Equipment insured against all risks of physical loss or damage for its full replacement value, naming us as loss payees as our interests may appear; and (b) maintain public liability insurance, covering personal injury and Equipment damage for not less than $300,000 per occurrence, naming us as additional insured. The policy must be issued by an insurance carrier acceptable to us, must provide us with not less than 15 days’ prior written notice of cancellation, non-renewal or amendment, and must provide deductible amounts acceptable to us. If you do not provide acceptable insurance, we have the right, but no obligation, to obtain insurance covering our interest (and only our interest) in the Equipment for the Lease Term and any renewals. Any insurance we obtain will not insure you against third party or liability claims and may be cancelled at any time. In the event we elect to obtain such insurance, you will be required to pay us an additional amount each Billing Period for the cost of such insurance and an administrative fee, the cost of which insurance and administrative fee may be more than the cost to obtain your own insurance and on which we may make a profit.

10. DEFAULT. You will be in default under this Lease if: (a) you fail to remit to us any payment within ten (10) days of the due date or breach any other obligation under this Lease; (b) a petition is filed by or against you or any guarantor under any bankruptcy or insolvency law; or (c) any representation made by you is false or misleading in any material respect; (d) you become insolvent, are liquidated or dissolved, merge, transfer a material portion of your ownership interest or assets, stop doing business, or assign rights or property for the benefit of creditors; or (e) you default under any other agreement with us or our assignees.

11. REMEDIES. If you default, we may do one or more of the following: (a) recover from you, AS LIQUIDATED DAMAGES FOR LOSS OF BARGAIN AND NOT AS A PENALTY, the sum of: (i) all past due and current Lease Payments and Lease Charges; and (ii) the present value of all remaining Lease Payments, discounted at the rate of 6% per annum (or the lowest rate permitted by law, whichever is higher); (b) declare any other agreements between us in default; (c) require you to return all of the Equipment in the manner outlined in Section 12, or take possession of the Equipment , in which case we shall not be held responsible for any losses directly or indirectly arising out of, or by reason of the presence and/or use of any and all proprietary information residing on or within the Equipm ent , and to lease or sell the Equipment or any portion thereof, and to apply the proceeds, less reasonable selling and administrative expenses, to the amounts due hereunder; (d) charge you interest on all amounts due us fro m the due date until paid at the rate of 1-1/2% per month, but in no event more than the lawful maximum rate; and (e) charge you for expenses incurred in connection with the enforcement of our remedies including, without li mitation, repossession, repair and collection costs, attorneys’ fees and court costs. These remedies are cumulative, are in addition to any other remedies provided for by law, and may be exercised concurrently or separa tely. Any failure or delay by us to exercise any right shall not operate as a waiver of any other right or future right.

12. END OF TERM; RETURN OF EQUIPMENT. If you are not in default, and all of your obligations under this Lease have been satisfied, including receipt by us of all monies due under this Lease, including but not limited to, the periodic scheduled payments, late charges, and reimbursement for property taxes (if applicable), we will release any se curity interest which we may have in the Equipment at the end of the Term. You shall have no obligation to provide any end-of-term notice to us, and this Lease shall not be renewed. If you are in default, (or a non-appro priation of funds occurs) you shall: (1) return all of the Equipment, freight and insurance prepaid at your cost and risk, to wherever we indicate in the continental United States, with all manuals and logs, in good order and cond ition (except for ordinary wear and tear from normal use), packed per the shipping company’s specifications; and (2) securely remove all data from any and all disk drives or magnetic media prior to returning the Equipmen t (and you are solely responsible for selecting an appropriate removal standard that meets your business needs and complies with applicable laws). You will pay us for any loss in value resulting from the failure to maintain the Equipment in accordance with this Lease or for damages incurred in shipping and handling.

13. ASSIGNMENT. You may not assign or dispose of any rights or obligations under this Lease or sublease the Equipment without our prior writ ten consent. We may, without notifying you: (a) assign all or any portion of this Lease or our interest in the Equipment; and (b) release information we have about you and this Lease to the manufacturer, Supplier or any prospective investor, participant or purchaser of this Lease. If we do make an assignment under subsection 13(a) above, our assignee will have all of our rights under this Lease, but none of our obligations. You agree not to assert against our assignee claims, offsets or defenses you may have against us.

14. MISCELLANEOUS. Notices must be in writing and will be deemed given five (5) days after mailing to your (or our) business address. You represent that: (a) y o u are the entity indicated in this Lease; (b ) any documents required to be delivered in connection with this Lease (collectively, the “Documents”) have been duly authorized by y ou in accordance with all applicable laws, rules, ordinan ces an d re gu la tio ns ; (c) the Documents are valid, legal, binding agreements, enforceable with their terms and the perso n(s) signing the Documents have the authority to do so, are acting with the full authorization of your governing body, and hold the offices indicated below their signatures; (d) the Equipment is essential to the immediate performance of a governmental or proprietary function by you within the scope of your authority and shall be used during the Term only by you to perform such function; (e) you intend to use the Equipment for the entire Term and shall take all necessary action to include in your annual budget any funds required to fulfill your obligations each fiscal period during the Term; (f) you have complied fully with all applicable law governing open meetings, pu blic bidding and appropriations, required in connection with this Lease and the debt under applicable state law; (g) your obligations to remit Lease Payments constitutes a current expense and not a debt under applicable state law; (h) this Lease is binding on you and your successors and assigns; and (i) all financial information you have provided is true and a reasonable representation of your financial condition. This Lease: (i) constitutes the entire agreement of the parties with respect to the subject matter thereof; (ii) supersedes all other writings, communications, understandings, agreements, purchase orders, solicitation documents (including, without limitation, any request for proposal and responses thereto and other related documents (together, the “Bid Documents”)) and other representations, express or implied (“Prior Understandings”), and may not be contradicted or amended by Prior Understandings; and (iii) may be amended or modified only by written documents duly authorized, executed and delivered by the parties. This Lease is binding on you and your successors and assigns. You authorize us, our agent or our assignee to: (a) obtain credit reports and make credit inquiries; (b) furnish your information, including credit application, payment history and account information to credit reporting agencies and our assignees, potential purchasers or investors and parties having an economic interest in this Lease or the Equipment, including, without limitation, the seller, Supplier or any manufacturer of the Equipment; and (c) you irrevocably grant us the power to prepare, sign on your behalf (if applicable), and file, electronically or otherwise Uniform Commercial Code (“UCC”) financing statements and any amendments thereto or continuation thereof relating to the Equipme nt, and containing any other information required by the applicable UCC. Any claim you have against us must be made within two (2) years after the event which caused it. If a court finds any provision of this Lease to be unenforceable, all other terms shall remain in effect and enforceable. You authorize us to insert or correct missing information on this Lease, including your proper legal name, serial numbers and any other information describing the Equipment. If you so request, and we permit the early termination of this Lease, you agree to pay a fee for such privilege. THE PARTIES INTEND THIS TO BE A “FINANCE LEASE” UNDER ARTICLE 2A OF THE UCC. YOU WAIVE ALL RIGHTS AND REMEDIES CONFERRED UPON A LESSEE BY ARTICLE 2A OF THE UCC. YOU FURTHER HEREBY ACKNOWLEDGE AND AGREE THAT WE AND/OR SUPPLIER MAY MAKE A PROFIT ON ANY AND ALL FEES REFERENCED HEREIN A ND, IN SO DOING WAIVE ANY AND ALL CLAIM WHICH YOU MAY HAVE FOR UNJUST ENRICHMENT. We may receive compensation from the manufacturer and/or Supplier of the Equipment in order to enable us to reduce the cost of this Lease below what we otherwise would charge. If we received such compensation, the reduction in the cost of this Lease is reflected in the Lease Payment.

15. PAYMENT AMOUNTS. For purposes of the amortization of the Equipment cost, each Lease Payment, including any Advance Payment, will be considere d received on the date it is required to be paid under this Lease, and any Document Fee will be considered received on the date of this Lease. The Interest Rate set forth above has been rounded to tw o decimal places for ease of reference, but interest on the Equipment cost may be calculated at the Interest Rate with more than two decimal places. The financial terms of the Lease may have been determined t aking into account fees the Lessor has paid to, or rebates, discounts, subsidies, or other compensation or financial benefits (including the ability to fund over time amounts that may be financed under the Lease) Lessor has received from, the Equipment supplier, a broker, or other third party in connection with the Lease.

16. LIMITATIONS ON CHARGES. This Section controls over every other part of this Lease and over all other documents now or later pertaining to this Lease. We both intend to comply with all applicable laws. In no event will we charge or collect any amounts in excess of those allowed by applicable law. Any part of this Lease or any other documents no w or hereafter pertaining to the Lease that could, but for this Section, be read under any circumstance to allow for a charge higher than that allowable under any applicable legal limit, is limited and modified by this Section to limit the amounts chargeable under this Lease to the maximum amount allowed under the legal limit. If in any circumstance, any amount in excess of that allowed by law is charged or received, any such charge will b e deemed limited by the amount legally allowed and any amount received by us in excess of that legally allowed will be applied by us to the payment of amounts legally owed under this Lease, or refunded to you.

17. ELECTRONIC TRANSMISSION OF DOCUMENTATION. This Lease may be executed (manually or electronically) in counterparts. The executed counterpart which (a) has our original signature (if executed by us manually), (b) is electronically maintained by us (if executed by us electronically), and/or (c) is in our possession shall constitute chattel paper as that term is defined in the UCC and shall constitute the original agreement for all purposes, including, without limitation: (i) any hearing, trial or proceeding with respect to this Lease; and (ii) any determination as t o which version of this Lease constitutes the single true original item of chattel paper under the UCC. If you sign (manually or electronically) and transmit this Lease to us by facsimile or other electronic transmission, the transmit ted copy shall be binding upon the parties. You agree that the facsimile or other similar electronic transmission of this Lease manually or electronically signed by us, when attached to the facsimile or other electronic copy man ually or electronically signed by you, shall constitute the original agreement for all purposes. The parties further agree that, for purposes of executing this Lease, and subject to our prior approval and at our sole discretion: (a) a document signed (manually or electronically) and transmitted by facsimile or other electronic transmission shall be treated as an original document; (b) the signature of any party on such document shall be considered as a n original signature; (c) the document transmitted shall have the same effect as a counterpart thereof containing original signature; and (d) at our request, you, who executed this Lease manually and transmitted its signature by facsimile or other electronic transmission shall provide the counterpart of this Lease containing your original manual signature to us. No party may raise as a defense to the enforcement of this Lease that a facsimile or other electronic transmission was used to transmit any signature of a party to this Lease.

691

________________________________________________________________________________________________________ County of Orange
County Executive Office
Digital Multifunctional Copiers, Printers,
Software, Related Accessories and Services

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File No.: 2348403

AMENDMENT NO. ONE TO
CONTRACT RCA-017-23010022
WITH C3 OFFICE SOLUTIONS, LLC., DBA C3 TECH

This Amendment No. One to Contract RCA-017-23010022 (hereinafter referred to as “Amendment No. One”) is made and entered into as of the date fully executed by and between the County of Orange, a political subdivision of the State of California , hereinafter referred to as “County” and C3 Office Solutions, LLC., doing busin ess as C3 Tech , a Limited Liability Company registered in the State of California (hereinafter referred to as “Contractor”), with County and Contractor sometimes referred to as “Party” or collectively referred to as “Parties”.

RECITALS

WHEREAS, County entered into a contract with Contractor for Digital Multifunctional Copiers, Printers, Software, Related Accessories; and effective May 3, 2023, through May 2, 2028; and

WHEREAS, Parties now desire t o amend the Contract to revise the original Contract term, Attachment A, Scope of Work to add Section II – Contract Usage and Section XVI - Miscellaneous Clause; and replace Exhibit 1 – Equipment Lease Agreement; and

NOW, THEREFORE, in consider ation of the mutual obligat ion set forth herein, both Parties mutually agree to ament the Contract as follows:

ARTICLES

1. Contract shall be amended to revise the original Contract term.

2. Article “2. Term” of the Contract shall be amended to read in its entirety as follows:

2. Term: Contract shall be effecti ve May 3, 2023, through and including May 2, 2029, unless otherwise terminated as provided herein.

3. Attachment A “Scope of Work,” has been revised and attached hereto and incorporated herein by this reference.

4. Exhibit 1 “– Equipment Lease Agreement ,” has been replaced and attached hereto and incorporated herein by this reference.

5. This Amendment No. One to the Contract modifies the Contract only as expressly set forth above. This Amendment No. One does not modify, alter or amend the Contract or in any other way whatsoever. Except as amended herein, all other terms and conditions of the Contract remain unchanged. Except as otherwise expressly set forth herein, all terms and conditions c ontained in the Contract and any Amendments thereto are incorporated by this reference and shall remain in full force and effect as amended herein.

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SIGNATURE PAGE

IN WITN ESS WHEREOF, th e Parties hereto have executed t his Am endment effective upon signatures.

C3 OFFICE SOLUTIONS, LLC., DBA C3 TECH

_____________________________________________________________________________________ Print Name Title
_____________________________________________________________________________________ Signature Date
_____________________________________________________________________________________ Print Name Title
_____________________________________________________________________________________ Signature Date
*Pursuant to California Corporation Code Section 313, if the Contracting party is a corporation, (2) two signatures are required:
1) The document must be signe d by two people. One of them must be the chairman of the boar d, the president or any vice -president. The other m ust be the se cretary, any assistant secretary, the chief financial officer or any assistant treasurer.
2) One corporate officer may sign the doc ument, providing that written evidence of the office’s author ity to bind the corporation with only his or her signature must be provided. The evidence would ideally be a corporate resolution.

County Of Orange, a political subdivision of the State of California

Print Name Title

Signature Date
*************************************************************************************

DocuSign Envelope ID: 23D5551C-857B-495B-BAAA-3F77C3713E65 Tony Sanchez
6/26/2023
President
CFOTricia Sanchez
6/26/2023
6/26/2023
SPCSRobert Esparza
693

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ATTACHMENT A

SCOPE OF WORK

I. INTRODUCTION
The County of Orange has established a Regional Cooperative Agreement (RCA) for Digital Multifunctional Copiers, Printers, Software, Related Ac cessories and Services (hereinafter referred to as “Services”). This Contract is a usage contract between County and Contractor for the following Scope of Work.

II. CONTRACT USAGE:

A. Agencies/departments utilizing this Contract will submit a Scope of S ervice or Scope of Work and request a quote/proposal from Contractor. Services to Agencies/Departments will be “project specific” or at contracted rates, on an as-needed basis.

B. Agencies/Departments must allow a minimum of five (5) Business Days (Monday th rough Friday) for Contractors to respond to their quote/proposal.

C. Equipment may be added or deleted from the Subordinate Contract periodically, at the discreti on of the County. County shall notify Contractor when equipment has been added or removed.

Contractor shall provide Services for added equipment at contracted hourly rates when applicable.

III. CONTRACTOR RESPONSIBILITIES :

A. Contractor must provide copier(s) and services as listed in Attachment C, to any requesting County Department.

B. Contractor is responsibl e for the professional quality and technical competence of Contractor personnel/employees designated to provide services to County.

C. Contractor must comply with all applicable local, state, and federal laws and regulations.

D. Contractor must comply with all a pplicable County Department rules of conduct, policies, and procedures while on County premises.

E. Data Removal - Contractor must provide County with its written policies and procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers. Procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers must be in c ompliance with NIST SP 8 00-88 and Department of Defense (DoD) 5220.22-compliant sanitation programs.

F. Hard Disk Drive Replacements Due to Copier Malfunction/Failure - Contractor must permanently remove all stored County data/Images from the hard disk drive and Cache memory within seven (7) calendar days of removal of replacement hard disk drives from County. Within seven (7) calendar days of hard disk drive replacement services or request by County, Contractor must provide written certification (Attachment E. Certification for Dat a Removal) that data removal was completed.

G. Confidentiality - Contractor must ensure its employees maintain confidentiality of all information and County records that may become accessible to the employees.

H. Contractor Staff: Contractor must provide, but is not limited to, the following information to each employee given a County assignment:

1. Location of assignment

2. Name of Reporting Supervisor or Manager
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3. Length of Assignment

4. Working Hours

5. Complete job description

6. Performance Expectations
IV. SECURITY REQUIREME NTS AT COUNTY SECURED FACILITIES :

A. County operates several secured facilities, including several Probation, Sheriff and John Wayne Airport operated sites. Contractor and its employees who perform services in County secured facilities are required to comply with stric t operation policies and may be required to pass a background check, at the sole discretion of the County department, prior to performance due to security requirements at County secured facilities. The a pplicable County policies and security requirements h ave been designed with the primary purpose of ensuring a safe and secure environment for all involved.

B. Contractor must provide a list of all Contractor personnel/employees who will be directly performing tasks associated with the Contract. Contra ctor’s per sonnel/employees providing service in a County secured detention facility, Probation facility or Sheriff’s facility, will be expected to pass two (2) separate background checks performed by the Orange Co unty Sheriff’s Department and the Orange County Probation Department. No changes must be authorized to the approved list without a request in writing submitted by Contractor and approved by the County Site Coordinator. At no time will unauthorized Contractor employees perform any task associated with this Co ntract. If this occurs, Contractor will be notified that it has not complied with the terms of this Contract and is subject to Contract termination. The list of all Contractor Personnel/Employees performing under this Contract must be submitted p rior to aw ard of this Contract.

C. Contractor must prepare and submit a Security Clearance form to the County Site Coordinator for all persons who will be working on or who will need access to County secured facilities.

1. Security Clearance forms must be submit ted at lea st five (5) business days prior to the start of work or prior to the use of any person subsequent to the start of work.

2. Said Security Clearance forms must be thoroughly and accurately completed.

Omissions or false statements, regardless of the na ture or ma gnitude, may be grounds for denying clearance.

3. No person shall be employed on this work who has not received prior clearance from the Probation Department, Sheriff’s Department or John Wayne Airport.

4. County is not under any obligation to give a reason clearance is denied.

D. Contractor is responsible for signing in with the County Site Coordinator or designee, as required, upon arrival at a County secure facility (e.g., JWA, Probation). Contractor must repor t to the Central Control Center (Control).

E. Contractor personnel/employees must closely monitor all tools, equipment and other materials at all times while performing services under this Contract, especially at County detention facilities.

F. Contractor pers onnel/employees must have no contact, eithe r verbal o r physical, with internees/inmates in County secured detention facilities. Specifically, Contractor employees must:

1. Not give names or addresses to internees.

2. Not receive any names or addresses from internees.

3. Not disclose the identity of any internee to anyone outside the facility.

4. Not give any materials to internees.

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5. Not receive any materials from internees (including materials to be passed to another individual or internee).
*Failure to comply with these requirements is a criminal act and can result in prosecution.

G. Any Contractor personnel/employee(s) engaged in the performance of work under this Contract at John Wayne Airport are expected to pass the screening requ irements and abide by all of the security requirements set forth by th e Federal Aviation Administration (FAA) and the County of Orange.
“The Federal Aviation Administration (FAA) approved security program for John Wayne Airport requires that each pe rson issued a John Wayne Airport security badge is made aware of his/h er responsibilities regarding the privilege of access to restricted areas of the airport”.

All persons within the restricted air operation areas of the airport are required to disp lay, on their person, a John Wayne Airport security badge, unless they are specifically exempted for reasons, or they are under escort by a properly badge individual. Each airport employee or airport tenant employee who has been issued a John Wayne Airport security badge is responsible for challenging any individual who is not properly displaying an airport issued or approved and valid identification badge. Any person who is not properly displaying or who cannot produce a valid John Wayne Airport security b adge must immediately be referred to the Sheriff’s Department Airport Detail Office for proper handling.

The John Wayne Airport security badge is the property of the County of Orange and must be returned upon termination of employment at John Wayne A irport. The loss of a badge must be reported within twenty-four (24) hours to the Sheriff’s Department Airport Dispatch Center (949) 252-5000. A report must be made before a replacement badge will be issued.

H. All vehicles parked on -site at a County secured facility must always be locked and thoroughly secured.

I. All equipment and materials must remain in Contractor’s possession at all times and must never be left unattended while at a County secured facility. All lost or misplaced equipment or materials must be reported immediately to the (a) security staff or Control in County secured d etention facilities or (b) the escort or Control in Sheriff’s facilities.

J. Contractor personnel/employees must not smoke or use profanity or other inappropriate language while on-site.

K. Contractor personnel/employees must not enter a County secure d facility while under the influence of alcohol, drugs or other intoxicants and must not have such materials in their possession.

L. Contractor personnel/employees must plan their activitie s to minimize the number of times they must enter and exit a County se cured facility, i.e., transport all equipment and materials needed for the day at the start of work and restrict all breaks to the absolute minimum.

M. Contractor personnel/employee(s) must be well-disposed to the public and County staff utilizing the facilities but mu st be responsive only to the requests of the County Site Coordinator unless otherwise directed and must direct all inquiries or requests to the County Site Coordinator.

V. TRANSITION REQUIREMENTS :

A. Contractor must work with appropriate County IT, Pr ocurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule (as applicable).

B. Contractor shall coordinate and provide without additional charge any other transition services County determines necessary to transition to another vendor at the end of the contract term.

VI. PRICE GUARANTEE
A. Contractor will guarantee fixed hardware and service pricing for a period of 24 mon ths after DocuSign Envelope ID: 23D5551C-857B-495B-BAAA-3F77C3713E65 696

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contract has been awarded.

B. For devices that the County may wish to acquire after the price guarantee expires, the Contractor agrees to offer the County a discount over retail pricing (as reported by a 3rd party such as Buyer's Laboratory) equivalent to the discounts being offered in this Contract VII. DEVICE DATA COLLECTION : METER USAGE AN D SUPPLY LEVELS A. Contractor will use ECI FM Audit to collect and store device meter and supply level data for the fleet at no cost to the County and provide access to the software to the County.

B. ECI FM Audit is to report device level meters for service bil ling and supplies levels for supplies management, this tool is also capable of capturing and reporting:

1. Make/Model

2. IP Address

3. MAC Address

4. Location

5. Total Meters B/W

6. Total Meters Color

7. Supply Levels (including historical fill rates)
C. All data collected by the software tool will remain the property of the County.

VIII. SERVICE RESPONSES
A. 12 Orange County Based Technicians
B. The average in-person service response time, as calculated from the time the service call is placed to the factory-trained service technician's on -site arrival, including preventive maintenance calls, will be: 4 Hours
C. The maximum in -person service response time, as calculated from the time the service c all is placed to the factory-trained service technician's on-site arrival, including preventive maintenance calls, will be: 5 Hours
D. The average time it will take a field engineer to acknowledge the County's service request once a service call has been placed with Contractor, as calculated from the time the service call is placed until a service technici an calls t he County to provide an estimated time of arrival, will be: 60 Minutes
E. To assure the County that Contractor 's intention is to respond to the servi ce requests within the maximum response times stated above, Contractor shall compensate the County with the following credit of the monthly service cost (for the device in question) for each response that exceeds the guaranteed maximum response time: 5%
F. Contractor shall provide a loaner device of equal or superior capabilities to the County if any device installed by Contractor is unable to perform to the County's specifications for more than 8 hours of normal business operation.

G. Contractor shall provide Cu stomer Support by phone at no additional charge during normal business hours; Monday – Friday 8:00am to 5:00pm.

H. For issues related to service responses, supplies management, non -reporting devices, etc., Contractor will provide customer support by email and is expected to response within 1 hour.

IX. TERMS AND CONDITIONS OF ACQUISITION
A. 100% money-back guarantee for a particular device, regardless of the problem within 30 days.

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B. The Contractor guarantees each machine to perform within the County’s specifications fo r a period of 60 MONTHS or the volume listed below, whichever occurs first.

C. The Contractor will replace each machine on a like-for-like basis with the then current technology if the machine fails to perform to the County’s specifications while continuously under a service agreement with Contractor, so long as the County uses supplies recommended by the equipment manufacturer.

D. Volume Guarantees:

Copier/MFD 35 PPM B/W 60 Months OR 750,000 Impressions
Copier/MFD 45 PPM B/W 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM B/W 60 Months OR 2,100,000 Impressions Copier/MFD 65 PPM B/W 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 3,900,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 4,800,000 Impressions Copier/MFD 95 PPM B/W 60 Months OR 5,700,000 Impressions Copier/MFD 35 PPM Color 60 Months OR 750,000 Impressions Copier/MFD 45 PPM Color 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM Color 60 Months OR 2,100,000 Impressions Copier/MFD 65 PPM Color 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions Production Copier/MFD 110 PPM B/W 60 Months OR 18,000,000 Impressions
Production Copier/MFD 120 PPM B/W 60 Months OR 18,000,000 Impressions
Production Copier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions MFP 30PPM B/W (Laser) 60 Months OR 300,000 Impressions MFP 30PPM Color (Laser) 60 Months OR 300,000 Impressions MFP 40PPM Color 60 Months OR 420,000 Impressions
MFP 50PPM B/W 60 Months OR 600,000 Impressions
Printer 30PPM B/W (Laser) 60 Months OR 300,000 Impressions Printer 30PPM Color (Laser) 60 Months OR 300,000 Impressions Printer 50PPM B/W (Laser) 60 Months OR 600,000 Impressions Printer 50PPM Color (Laser) 60 Months OR 600,000 Impressions E. Impressions Between Calls (IBCs) Guarantee: the Contractor guarantees each machine to operate at the fixed average number of Impressions Between Calls (IBCs) listed below for the entire life of the contract.

F. IBC Guarantees:

Copier/MFD 35 PPM B/W 12,500 IBCs
Copier/MFD 45 PPM B/W 20,000 IBCs
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Copier/MFD 55 PPM B/W 35,000 IBCs
Copier/MFD 65 PPM B/W 45,000 IBCs
Copier/MFD 75 PPM B/W 65,000 IBCs
Copier/MFD 75 PPM B/W 80,000 IBCs
Copier/MFD 95 PPM B/W 95,000 IBCs
Copier/MFD 35 PPM Color 12,500 IBCs
Copier/MFD 45 PPM Color 20,000 IBCs
Copier/MFD 55 PPM Color 35,000 IBCs
Copier/MFD 65 PPM Color 45,000 IBCs
Copier/MFD 75 PPM Color 65,000 IBCs
Production Copier/MFD 110 PPM B/W 250,000 IBCs
Production Copier/MFD 120 PPM B/W 250,000 IBCs
Production Copier/MFD 75 PPM Color 65,000 IBCs
MFP 30PPM B/W (Laser) 5,000 IBCs
MFP 30PPM Color (Laser) 5,000 IBCs
MFP 40PPM Color 7,000 IBCs
MFP 50PPM B/W 10,000 IBCs
Printer 30PPM B/W (Laser) 5,000 IBCs
Printer 30PPM Color (Laser) 5,000 IBCs
Printer 50PPM B/W (Laser) 10,000 IBCs
Printer 50PPM Color (Laser) 10,000 IBCs
G. These averages are stated below by segment. The ave rages shal l include Preventative Maintenance (PM) service calls and be calculated during any immediately preceding 12 - month period. These calculations will exclude service calls caused by operator error and the guarantee will remain in effect while the eq uipment is continuously under a service agreemen t with Contractor.

H. Contractor will replace any machine on a like -for-like basis with the then current technology if that machine fails to produce the average number of Impressions Between Calls.

I. Fair Market Value (FMV) Leasing

1. The Contractor will use Wells Fargo, Leasing Company to provide Fair Market Value (FMV) funding for leasing.

2. FMV monthly lease rate factor:
a. 60-month FMV Lease rate factor for a monthly billing cycle: 0.01953

3. FMV quarterly lease rate factor:
a. 60-month FMV Lease rate factor for a quarterly billing cycle: 0.01953

4. Contractor will provide a fair market value buyout to keep at the end of the lease that does not exceed 15% of the purchase price of the device.

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5. Contractor will provide a written notice to the County 90 days pr ior to the date the letter of intent is due to prevent any automatic renewal period.

6. Contractor agrees to a maximum automatic lease renewal period of 30 days.

7. Contractor is responsible for the return of equipment acquired from the Contractor under this con tract to the Leasing Company at the end of the lease term. This shall include shipping costs, insurance, or any other shipping or equipment repair costs associated with the return of this equipment.

J. $1.00 Buyout Leasing

1. $1 Buyout monthly lease rate factor:
a. 60-month $1 Buyout Lease rate factor for a monthly billing cycle: 0.021525.

2. $1 Buyout quarterly lease rate factor:
a. 60- month $1 Buyout Lease rate factor for a quarterly billing cycle: 0.021525.

3. Will provide a written notice to the County 90 days prior to the lease end date.

K. Lease Rate Adjustments

1. Contractor will adjust the proposed lease rates (up and down) in a manner that is directly proportional to any adjustments made by the Lease Company, with no increase in profit margin.

2. Will provide the County with 30-day notice prior to any rate adjustments.

L. Insurance Documentation

1. Upon request, t he County shall provide Contractor with insurance documentation if required by the Leasing Company, once the lease contracts are signed.

2. Contractor shall provide documentation to the Leasing company, any and all necessary actions to correct any insurance billing problems. On -Appropriation / Funding-Out Clauses

3. Contractor shall include in all leasing options and lease documents, non-appropriation and/or funding -out clauses as required by the State Code of California. Lease Documentation Fee

4. Contractor will require the fol lowing Lease Documentation Fee per contract at no cost.

M. Training

1. Contractor will sc hedule, in advance at no additional cost, the installation and simultaneous basic instruction of the operation of the new equipment

2. In-Service Training: Contractor will schedule, in advance and at no additional cost, at each location's convenience, In-Service training (2 operators for each device) covering the complete operation of the new equipment as needed.

3. Copy Center Staff Training: Contractor agrees to schedule, in adva nce and at no additional cost, in-depth training to designated indi viduals on general and advanced copier functions and features; basic maintenance and troubleshooting; supply replenishment; use of the copier management system; and related items.

4. IT Staff Training: Contractor agree to schedule, in advance and at no additio nal cost, specialized network connectivity, configuration and other information technology training as requested by County.

N. Equipment Delivery and Timing
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1. Pre-Installation Coordination: agr ee to coordinate the delivery, set -up/installation, and removal of devices with the ordering County department.

2. Delivery Tools and Waste: agree to, at all times, keep the premises and the areas in which the work is performed free from accumulation of waste materials or rubbish as well as the tools, installa tion equipment, machinery, and surplus materials during the progress of the work and until completion thereof? Will Contractor remove from the premises all crates, wrappings and other flammable waste materials or trash.

3. Site Damages Caused During Delive ry: agree to take responsibility for any damage to County premises as a result of delivery, set -up/installation, and pick-up of devices and repair and restore such premises to the original condition.

4. Pre-Installation Procedures: agree to advise the Coun ty of any an add specialized installation and environmental County site requirements for the delivery and installation of devices ordered under the resulting contract? This information must include, but is not limited to, the following: air conditioning, e lectrical requirements, special grounding, cabling requirements, space requirements, and any other considerations critical to the installation. After receipt of the County site requirements, the County may canc el an order for a particular copier before acc eptance of copier.

Additionally, inspections, tests, measurements, or other acts or functions performed by the County must in no manner be construed as relieving Contractor from full compliance with Contract requirements.

5. Damaged Items: Replacement Timi ng: agree to replace any items and/or components that are received with damages within thirty (30) consecutive calendar days after the notification of damage.

6. Damaged Items: Late Delivery: agree to pay, as liquida ted damages, the sum of $50.00 per devic e per cons ecutive calendar day after thirty (30) days from the date of notification until the replacement of damaged items have been received by the County.

7. Current Firmware: agrees to install the most current versio n(s) of firmware into all devices prior to installation.

8. Contractor does not experience hardware delivery delays for the proposed model(s) due to issues with the supply chain.

O. Equipment Disposal

1. Equipment Pick -Up and Disposal: agree to pick up and dispose of used equipment already owned by the County, if requested, at no additional charge to the County? (This applies only to existing equipment that is owned by County, not equipment that is under a lease agreement.) The County will provide Contractor with a list of all equipment to be removed and disposed of.

2. Existing Devices Data Security: agree to either destroy the hard drives (for devices with removable hard drives) and provide a certificate of completion at no cost.

P. Equipment Demonstration or Trial

1. Equipment demonstration: The County agencies may want to test the equipment onsite prior to awarding the contract. If requested, Contractor agrees to provide equipment, configured as proposed, for on -site testing for a minimum of 5 business days. The demonstration must not be conditi oned upon an agreement to purchase/lease or execution of a purchase order.

2. Maximum Demonstration or Trial Period: agree that any demonstration or trial period will not exceed 30 calendar days.

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3. Conversion of Demonstration or Trial Device: agree that any demon stration or trial device will not be converted to a permanent placement unless the device was new/unused prior to placement.

4. Data Security for Demonstration or Trial Devi ce: Upon removal of a demonstration or trial device, Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certif ication for Data Removal) that data removal was completed.

X. TERMS AND COND ITIONS OF SERVICE
A. Tracking/Crediting Service Copies: any copies run by any representative of Contractor be tracked and credited back to the County at the end of each service-billing period.

B. Preventative Maintenance and Parts Replacement

1. Preventative Maintenance Parts List(s): Contractor will provide the pages from the service manual, for each installed device, indicating the manufacturer's replacement schedule for preventative maintenance (PM) parts, including parts names which may be included in PM Kits, and manufa cturer's part numbers to the County? (This information will be used by the County to evaluate service work that is being performed by Contractor.

2. Original Equipment Manufact urer Parts: Contractor agrees to provide only Original Equipment Manufacturer Parts and supplies when repairing, servicing, or supplying consumable items for each device. Failure to do so will constitute a breach of contract and require Contractor to fully compensate the County for any real or perceived loss or damage.

3. Parts Replacement: For the entire life of each device covered under a service contract with the Contractor , Contractor shall replace all parts and provide "Preventative Maintenance" parts acc ording to the manufacturer's recommended replacement schedule. In additio n, if any part fails before reaching the manufacturer's estimated life expectancy, Contractor will replace failed parts as long as the device is covered under a service contract by Contractor.

4. Management and Evaluation: The County reserves the right to mon itor and e valuate all aspects of Vendor's invoicing and service work that is executed by Contractor for all equipment that is leased or covered under a service contract by Contractor on an ongoing basis. Contractor shall provide all requested lease and ser vice contract data, billing and invoicing data, and/or service call history data within ten (10) business days of such a request whether made by telephone or e-mail. Contractors agree not to object or hinder in anyway the ongoing evaluation of cost, volume , equipmen t performance and Contractor’s performance of services provided to the County.

5. Data Request: Contractor agree to pay to the County $50.00 in liquidated damages per consecutive day, beyond 10 business days, that Vendor delays delivering requested lease and/ or service contract data, billing and/or invoicing data, and/or service call history data.

6. Monthly Reports: Contractor will deliver monthly reports in an electronic format acceptable to the County. The reports will be formatted in an acceptable m anner and include the following for each device acquired from Contractor. - make/model - serial DocuSign Envelope ID: 23D5551C-857B-495B-BAAA-3F77C3713E65 702

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number - Contractor ID number – location - room number - the monthly meter readings (for each billable meter per device)
i. In addition to the above data, each re port will include all service calls performed during the past 30 days, the date and time the call was placed, the date and time the technician arrived onsite, the beginning meter reading of the service call, the ending meter reading of the service call, a complete description of the reason for each call, the remedy provided by Supplier, and a complete list of all parts including the manufacturer’s part numbers that were required to complete each service call.
ii. All calls will be recorded and be categorized a s a servic e call, return with parts call, a call back, operator error call or courtesy call. These monthly reports shall be provided at no additional expense to the County for the life of the equipment.

C. Equipment Relocation

1. Within a building: If, during th e contract period, the need arises to move or relocate equipment purchased under this contract within a building, will Contractor agree to move the equipment at no additional charge to the County.

2. From one building to another building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract from one building to another building, will Contractor agree to move the equipment at no additional charge to the County.

D. Data Security for proposed Equipment

1. Overwrite Capability: proposed devices have the capability for at least a onetime overwrite after the completion of each copy/print/scan job and a structured three (3) times overwrite (DoD) on a weekly off hours (outside of wor king days, 8:00a.m. - 5:00p.m.) schedule.

2. De-installation of Hard Drives for Purchased Devices at end -of-life: Contractor agrees, at no additional charge, to de -install each hard drive and turn each hard drive over to the custody of personnel authorized by the County so that the County may oversee the co mplete destruction of the hard drive and any confidential data contained therein. This applies to purchased devices only.

3. Replacement Hard Drive / Overwrite Software: Overwrite Software is included in pricing. Note: Any hard drive replacement sh all occur at the end of the life cycle before the device is deinstalled and while the device is still located at the County’s site.

4. Hard Drives Erasure and Certification: Contractor agrees to take responsibility of securely erasing or destroying residual d ata stored in the hard disk drive.

Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal ser vices or r equest by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal) that data removal was completed.

5. Removal of Hard Drive from the County’s S ite: Contractor agrees that no hard drive, for any reason, for any device acquired under this Contract, will be removed from the County’s site at any time by Contractor, unless all data contained in the hard drive has been removed utilizing software that w ill overwrite the hard drive, and that removing a hard drive from the County’s site without confirming that the hard drive has been erased will constitute a breach of contract.

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6. Protection of Confidential Information: Contractor understands that documents left in or on any device may contain co nfidential information that must be protected and agrees that all documents found in or on any device by Contractor will be handed to authorized County personnel and that the documents will not be placed in a trash can or recycle bin by any representative of Contractor.

E. Supplies

1. Supply Shipping: agree to ship and/or deliver supplies (including toner and staples) to the County for no additional charge? If no, please explain how shipping charges will be determined.

2. Supply Shipping: 1-2 Business day for toner to be del ivered after it has been ordered.

3. Supply Shipping: Late Delivery: To assure the County that Contractor's intention is to deliver toner within the number of days stated above, Contractor will compensate the County with $5.00 credit for each late delivery.

4. Used Toner and Toner Containers: Contractor will pick up the empty/used toner containers at no cost.

5. Cost of Staples: $50.00 per box of 3 cartridges. 15000 Staples Per Box.

6. Auto Supply Replenishment: Contractor ship supplies automatically based o n the usage of each device without the County having to place an order.

7. Spare set of toners on-site: Contractor will allow the County to keep a spare set of toners on hand (at each site) for each model type as well as for each high -volume device, at no additional cost.

F. Extended Service Coverage

1. Years 6 and 7: When any device is 5 years old, if the device has not reached the 60 - month volume (see Terms and Conditions of Acquisition) and the device i s experiencing an average of 1 or fewer service calls per mon th, will Contractor offer extended coverage for years 6 and 7.

2. Terms for Extended Coverage: Contractor will offer the same level of service for years 6 and 7 (as provided for the first 5 years).

3. Service Rate Increase: As compared to the proposed rates for Year 5, the estimated service rate increase for years 6 and 7 is 10%.

XI. CURRENT PRINTER FLEET SERVICE /SUPPLIES
A. Current Printer Fleet Services/Supplies Terms

1. Makes/Models: Service/Supplies will be p rovided for all currently installed make/models listed.

2. On an “As-is” Basis: Contractor provide service for the existing printer fleet on an as-is basis, i.e., with no inspection or charges to "bring the equipment up to contract- level specifications" before the contract begins? Any device that will not produce a printed page at the start of the contract will be excluded from this requirement. The County will take into consideration the exclusion of any printer found to be operable, but in extremely poor condition.

3. Contractor agrees that the contract cannot be assigne d to another Service Company without the written permission of the County or canceled by Contractor except for non-payment of the service contract by the County.

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4. Contractor agrees to submit all contract invoices and billing in a timely manner. The contract shall include network interface support, labor, and all consumable parts and supply items excluding paper. The contract shall include all parts required by the equipment manufacturer to keep al l equipment operating within manufacturer specifications. The service contract shall also include all travel time, mileage, and labor.

5. Firmware Upgrades (after initial installation): Except for firmware upgrades Contractor will install prior to delivery of a device, Contractor agrees to NOT take the initiative to do any addit ional firmware upgrades or change configuration settings without the County’s permission.

6. Adding Printers/MFPs to the Contract: Contractor agrees that printers/MFPs can be added to the contract at the proposed rates at any time, provided the mode l of the additional printer is already under contract or a new model is approved by Contractor and connected to the County's network.

7. Equipment Replacement: Contractor shall replace printers that cannot be repaired on a like-for-like basis at no additional cost as long as the contract is in effect and also agree that all replacement devices shall become property of the County? (This will apply to all devices covered under the contract. NO

8. Printer Relocation by the County : If during the contract period, the need arises to move a printer covered under this contract, Contractor allows County personnel to move the equipment without affecting the contract coverage.

9. Printer Relocation Notification: Contractor allows printer/MFP relocation notifications via email at [email protected].

10. Annual Preventative Maintenance on all devices covered under the contract:

Contractor provide annual preventative maintenance for printers/MFPs covered under this contract at no additional cost.

11. Parts Replacement for Existing Devices: For the entire life of each existing device covered under a service contract with Contractor, Contractor will replace all parts and provide "Preventative Maintenance" parts according to the manufacturer's recommended replacement schedule? In addition, if any part fails before reaching the manufacturer's estimated life expectancy, will Contractor replace failed parts a s long as the device is covered under a service contract by Contractor.

12. Supply Failure Rate: average failure rates for OEM: 1%, and for 3rd Party: 1%.

B. Current Printer Fleet Service/Supplies Pricing

1. Cost-per-print for a contract that uses only OEM parts and supplies as well as pricing for a contract that uses third party high-quality compatible supplies.

Pricing for B/W Prints on Color Devices
(OEM parts and supplies) (3rd Party parts and supplies) $0.044 $0.0179

Pricing for B/W Prints on B/W Devices
(OEM parts and supplies) (3rd Party parts and supplies) $0.044 $.0179
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Pricing for Color Prints
(OEM parts and supplies) (3rd Party parts and supplies) $0.24 $0.11

XII. SOFTWARE TECHNICAL REQUIREMENTS
A. Option 1 - On-Premises Software Solution: PaperCutMFD version 22.0 B. Support and Recommended Server Operating System(s)

1. Supported Server Operating Systems: M icrosoft Windows (64 -bit), Apple macOS

10.15 (Catalina) or higher, Windows Server 2022 / 2019 / 2016 / 2012 R2 / 2012 / Windows 11 / Windows 10

2. Recommended Server Operating Systems: Note: Core, server, advanced server, enterprise edition, 64-bit edition, workstation, professional versions all supported. If using Windows Server 2012 or 2012 R2, make sure the Server -Gui-Mgmt-Infra feature of Windows Server is installed.

4. Secure Print Release ("Follow -Me"): This capability provides the ability for the sender to have thei r document(s) printed only if their ID code is entered at the machine. The user should be able to request, from a ny device on the network which is configured for this function, that their print job be printed at the device from which the request is made.

5. User Identification: Users can be assigned a unique identification number

6. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County.

7. Activity Management: Device features and fun ctions can be limited by user, organization, accounting code, or any combination.

8. User Limiting Function: Users can be assigned hard volume or c ost limits that prevent further use until approval(s) are granted. These same limits can be "awareness" warnings at various thresholds, with no usage prevention.

9. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources.

10. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution.

11. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device.

12. Active Dir ectory Authentication Support: solution being proposed supports Active Directory authentication.

13. Print Driver Auto Deploy: has an auto print driver deploy option which allows for auto-loading of print drivers based on specific subnets with no additional cost.

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14. Pricing: Embedded Software License Cost: one -time purchase cost per newly installed device for the license to enable the proper functiona l interoperability with software.
i. $332.80 per license per Multi-Function device
ii. $1,16.80 per device for required installation/configuration support iii. $520.00 per server

15. Pricing: Card Reader for Copier/ MFDs: $144 per card reader, connected via USB.

16. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years.

17. Multiple Instances: In the event that the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. i. $520.00 per server

18. Training: Training included during implementation and ongoing. i. User Based Training
ii. Admin Training.
iii. Knowledge Base and Manuals available 24/7
iv. $0 per hour for up to 10 people

19. Professional Services: price for professional services for solution customization and/or additional support.
i. $116.80 per hour.

C. Option 2 - Cloud Based Solution: PaperCut 22.0- PaperCut MF

2. Secure Print Release ("Follow-Me")- This capability provides the ability for the sender to have their document(s) printed only if their ID c ode is entered at the machine. The user should be able to request, from any device on the network which is configured for this function, that their print job be printed at the device from which the request is made.

3. User Identification: Users can be assigned a unique identification number

4. Cost Accounting: Tracked activity can be assigned to one or mor e accounting codes as defined by the County.

5. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination.

7. Server-Based Docume nt Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources.

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8. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution.

9. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device.

10. Active Directory Authentication Support: solution being proposed supports Active Directory authentication.

11. Print Driver Auto Deploy: Solution proposed has an aut o print dr iver deploy option which allows for auto-loading of print drivers based on specific subnets.

12. Pricing: Embedded Software License Cost: the cost per newly installed devic e for the license to enable the proper functional interoperability with software proposed. i. $332.80 per license per Multi -Function device per one -time (specify one -time, monthly, annually)
ii. $116.80 per device for required installation/configuration support iii. $520.00 per server

13. Pricing: Card Reader for Copier/ MFDs: $144 per card reader, connected via USB.

14. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years.

15. Multiple Instances: If the County would need multiple instances of the pro posed software for departments due to the network infrastructure/firewalls. iv. $520.00 per server

16. Training: Training included during implementation and ongoing. v. User Based Training
vi. Admin Training.
vii. Knowledge Base and Manuals available 24/7
viii. $0 per hour for up to 10 people

17. Professional Services: price for professional services for solution custo mization and/or additional support.
ix. $116.80 per hour.

XIII. SUPPORT FOR SOFTWARE SOLUTION
A. Device Management and Usage Tracking Software Support

1. Placing a Support Call:
i. Support calls are available by web portal 24/7 (www.c3tech.com/my-c3) ii. Phone M-F 8:00am-5:00pm phone (714) 689-1700
iii. Email ([email protected]).
iv. Asset Tag and or Serials will be needed to initiate support.

2. Method of Delivery of Support Services: Software Supp ort will b e delivered by a remote access conference connection. Users can also p hone in to listen/speak in conversation.

3. Priority 1, Critical:

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“Critical” is defined as any system status where a major feature fails to function, the system is not functioning, or a major business process is seriously disrupted. i. Target Response in 1 hours
ii. Target Resolution in 4 hours

4. Escalation Process for Priority 1 Issues: “Escalation Process” is defined as a specific sequence of documented, hierarchical actions tha t is expec ted to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 1 issues. i. Escalation of Priority 1 Issues will be taken by C3's internal CIO and soft ware Contractor's emergency team. Client will be communicated as information are updated.

5. Compensation for Exceeding the Target Resolution Period for Priority 1 Issues: NO

6. Priority 2, High:
“High” is defined as any system status where a major fe ature inte rmittently fails to function, or a major business process is intermittently seriously disrupted. i. Target Response in 4 hours
ii. Target Resolution in 8 hours

7. Escalation Process for Priority 2 Issues: “Escalation Process” is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 2 issues. i. Escalation of Priority 2 Iss ues will b e taken by C3's internal IT Manager and software Contractor's level 3 team. Client will be communicated as information are updated.

8. Compensation for Exceeding the Target Resolution Period for Priority 2 Issues: NO

9. Priority 3, Medium:
“Medium” is defi ned as any system status where a feature intermittently fails to function, or a business process is intermittently disrupted. i. Target Response in 8 hours
ii. Target Resolution in 24 hours

B. All devices shall be new/ unused, th e most current model version, and newly manufactured as defined in the Contract.

C. Prices include all requirements, including all expenses for set-up, delivery, installation of device, DocuSign Envelope ID: 23D5551C-857B-495B-BAAA-3F77C3713E65 709

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a surge protector, a line conditioner (if recommended by the ma nufacturer), and a stand/pedestal as recommended by the manufacturer (if required).

D. Prices include a truck or van delivered price to the i nstall location. Prices are F.O.B. to the delivery point, with Contractor assuming all responsibility in making necess ary adjustments with freight companies or in replacing all devices damaged in transit to the satisfaction of the County.

E. All prices for Optional Equipment shall include all expenses for set -up, delivery, and installation of optional equipment.

XV. SERVICE PRIC ING
A. Contractor agrees that the service contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for non -payment of the service contract by the County. Contractor also agrees to sub mit all se rvice contract invoices and billing in a timely manner. All service contract requirements shall apply if equipment is purchased or leased.

The service contract shall include network interface support, unlimited supplies of all toner, all developer, drums, all consumable parts, toner waste containers, and all other supply items excluding paper. The service contract shall include all parts and Preventive Maintenance (PM) parts as required by the equipment manufacturer to keep all equipment operating within manufacturer specifications. Contractor will be required to use Original Equipment Manufacturer (OEM) parts and supplies when serv icing the fleet of equipment. Replacement of PM parts shall occur according to the manufacturer's schedule. The servic e contract shall also include all travel time, mileage, and labor.

B. Service billing shall occur Quarterly in Arrears based on actual usage, with no minimum volume guaranteed. Rates are as listed below:

Segment: Year 1: Year 2: Year 3: Year 4: Year 5:

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Segment: Year 1: Year 2: Year 3: Year 4: Year 5:

0.306

XVI. MISCELLANEOUS CLAUSE:

Contractor shall provide a quote for items not listed under Attachment A and shall not exceed $25,000 per invoice . Miscellaneous items not listed in the Contract, may be purchased off this Contract. Contractor will provide requesting dep artment with quote and process order once the County department has authorized the order in writing.

Prices shall include all costs, but not limited to, overhead, all necessary labor, transportation, freight, delivery and/or shipping/handling fees, fuel/fuel surcharges, mileage, storage, self-imposed fees and any other costs necessary to provide the item/s requested.

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In addition to the commodity requirements and all other terms and conditions provided herein, Contractor shall satisfy the fol lowing bil ling/invoicing procedures for miscellaneous items not named specifically on this attachment. Failure to follow these procedures fully may delay payment of miscellaneous items.

A. An authorized County Department staff member will contact the Contract or to obta in a written quote for any items needed that are not listed above or are of a different quantity than specified.

B. An authorized County Department staff must obtain a quote for items on the Contract if purchased in different quantities than listed on the Contract.

C. Contractor to include all charges in the quote inclu ding but not limited to; initial set -up fees and/or color matching fees, rush charges (if applicable) and shipping charges.

D. If the authorized County Department staff member finds the quot e satisfac tory, the authorized staff member will sign the quote and email or fax it back to the vendor authorizing the purchase. The Contractor under no circumstance shall release or deliver any miscellaneous items without a written quote signed by an auth orized Cou nty Department staff member, in their possession.

E. Contractor must attach with the invoice a copy of the matching quote with the authorized County Department staff member signature.

F. The agency/department shall certify on the invoice that the prices are per the signed quote.

DocuSign Envelope ID: 23D5551C-857B-495B-BAAA-3F77C3713E65 712
DocuSign Envelope ID: 76D1 4AB2-9F4A-4DCF-91 EC-97E053923777 Municipa l Lease Agreement
$1.00 Purchase Option Transa ction
Agreement #
Lessor: Lessee:
coun ty of orange
w�a,e�I Nnmc) , •
est c, v,c center Dri ve
(SI reel Address)
CA 927 01 or angeSanta Ana
(City) (Stnte) (Zip
Code) (Co11nty)
We have written this Agreement in plain language because we want you to understand its tenns. Please read your copy of this Agreement carefully and feel free to ask us any questions you may have. The word "Agreement" means this master lease agreement. The word "Schedule" means any lease schedule under this Agreement which has been signed by you and accepted by us. The word "Lease" means this Agreement and a Schedule. The words and "you" and "your" mean the Lessee named above. The words "we," "us," and "our" refer to the Lessor named above. Other capitalized tenns not othetwise defined in this Agreement are desctibed in the Schedule.

TERMS AND CONDITIONS
IMPORTANT: THE l1ROVISIONS OF THIS AGREEMENT MAY NOT BE ALTERED EXCEl'T DY WAY OF WRlITEN AGREEMENT BETWEEN YOU AND US,

1. AGREEMENT; PAYMENTS: We agree to lease to you and you agree to lease from us the Equipment ("Equipment") listed on any Schedule. You promise to pay us the Lease payments according to the tenns of the schedule. Subject to tennination for non-appropriation described in Section 17, you are unconditionally obligated to pay to us all Lease payments and other amounts due under each Schedule for the full Term unless section K; Termination in RCA-0 l 7�230 10022 is exercised.You are not entitled to reduce or set-ofTagainst Lease payments or other amounts due under each Schedule for any reason whatsoever. If payment is not received when due, you agree to pay a charge at the rate often (10%) percent per annum or the maximmn amount permitted by law, whichever is less, on any unpaid delinquent balance. You may make separnte ammgements with Sh arp or its authorized dealers ("Sharp Dealers") to provide maintenance, service, and supplies for the Equipment. You agree that we will not be responsible to provide you with any maintenance, service, and supplies and that any payments you make to us on account of any combined billing will be attributed first against any Lease payments which are then due, with the remainder to be paid to the Sharp Dealer, In the event of conflict between the terms of the Lease and any other agreement, including but not limited to Invitations for Bid or Purchase Orders, the tenns of the Lease shall control.

2. GENERAL TERMS; EFFECl'IVENESS: You agree to all the terms and conditions of this Agreement and each Schedule. All Equipment will be used for business and/or commercial purposes and will not be used for personal, family or household purposes. You acknowledge receipt of this Agreement and each Schedule.

THIS AGREEMENT AND EACH SCHEDULE WILL NOT COMMENCE AND WILL NOT BE BINDING ON US UNTIL ACCEPTED IN OUR DOUGLAS COUNTY, MINNESOTA OFFICES. You appoint us as your altomey-in-foct to execute, deliver and record financing statements on your behalf to show our interest in the Equi pment. You agree that we are authorized, without notice to you, to supply missing infonnation or c01Tcct obvious etrnrs in this Agreement and any Schedule.

3. ACCEPTANCE; COMMENCEMENT: You agree to furnish us a written statement (a) acknowledging receipt and proper installation of the Equipment in good working condition and (b) accepting the Equipment for all purposes under the Lease, The tenn of this agreement will begin on the date the lessor signs the Jease (called the "Commencement Date") and continuing on the same day of each billing period for the tenn of the Lease. Unless othe1wise stated in the contract, the first payment will be due thirty days from the "Commencement Date".

4. PURCHASE OPTION: Upon expiration of the original Tenn or the extended Tenn, and if (a) you have paid all Lease Payments, all outstanding charges, (b) the Schedule contains a purchase option, uml (c) you have given us at least thirty (30) days written notice, prior to the end of the Tenn, that you will exercise the purchase option, then you will have the option to purchase the Equipment at the end of the Term for the purchase option amount of$ !. At the time of purchase, you must pay us the purchase option amount for the Equipment, plus any prope1ty, sales or use taxes assessed or levied on the equipment or its sale. Upon our receipt of the purchase option amount plus all applicable taxes, we will transfer title to the equipment to you "AS-IS, WHERE-IS" WITHOUT ANY REPRESENTATION OR WARRANTY.

5. WARRANTmS: WE ARE LEASING TUE EQUIPMENT TO YOU "AS IS," WITH NO WARRANTIES EXPRESSED OR IMPLIED AND SPECIFICALLY DISCLAIMING WARRANTIES OF MERCI-I ANTABILTY OR Ji'ITNESS FORA ]>ARTICULAR PURPOSE. You acknowledge that you have selected the Equipment covered by each Schedule. We are not liable to you for any breach of those wammties. You agree that upon your acceptance of this Equipment, you will huve no set-offs or counter-claims against us.

IMPORTANT: READ BEFORE SIGNING. THE TERMS OF TI-IIS AGREEMENT (INCLUDING THOSE ON THE REVERSE SIDE) AND ANY SCHEDULES SHOULD llE READ CAREFULLY BECAUSE ONLY THOSE TERMS IN WRITING AUE ENFORCEABLE. TERMS OR ORAL PROMISES THAT ARE NOT CONTAINED IN THIS WRITTEN AGREEMENT MAY NOT BE LEGALLY ENFORCED. YOU AGREE TO COMPLY WITH THE TERMS AND CONDI TIONS OF EACH LEASE. EACH LEASE IS NOT CANCELABLE unl ess section K; Termination in RCA-017-23010022 is exercised.

YOU CERTIFY THAT ALL THE INFORMATION GIVEN IN THIS AGREEMENT, ANY SCHED ULES AND YOUR APPLICATION WAS CORRECT AND COMPLETE WIIF..N THIS AGREEMENT WAS SIGNED. TI-11S AGREEMENT IS NOT BINDING UPON US OR EFFECTIVE UNLESS AND UNTIL WE EXECUTE THIS AGREEM ENT. THIS AGREEMENT AND ALL SCHEDULES WILL BE GOVERNED BY THE LAWS OF THE STATE IN WHICH YOU ARE LOCATED IN. YOU AGREE TO THE JU RfSDICTION AND VENUE OF FEDERAL AND STATE COURTS IN THE STATE YOU ARE LOCATED IN.

ACCEPTED BY:

LESSOR:

DY, -TlJar_k/ l/:5)u-1st
(Signature ofAuth01ized Signer) ,/{t)r
)TITLE: /rQt v.1/::sh us+ ��
n
(PrintedNume and Title)
LESSEE:

DY:

TITLE:

PROPOSED BY:
,--DoouSlgried by: ,,,..-DocuSigried by:
. , bl,\, Wbr f\-UUA, fl-U'v\,//M,Jv; .'\.
·:rn5 �BDBA88AaGBB747'·' ~ ... --------------(Stgmirure tWJ\.mf&J QCd Signer) DP A DPA Kevi n Wo rk Hel en He rna ndtz
{Title)
6/21 /2023 DATE: 6/2 1/2023
Pdnted Name
FEDTAX ID#:

SHARP ELECTRNICS COPORATION
100 Paragon Drive, Box Q
Montvale, NJ 07645
Email: [email protected]
Phone: (201) 529-8932
DocuSign Envelope ID: 23D5551C-857B-495B-BAAA-3F77C3713E65 713
DocuSlgn Envelope ID: 76D1 4AB2-9F4A-4DCF-91E C-97E053923 777

6. LIAUILITY: WE ARE NOT RESPONS IBLE FOR ANY LOSSES OR INJURIES TO YOU OR ANY THIRD PARTIES CAUESD BY THE EQUIPMENT OR ITS USE NOR IN ANY EVENT WILL WE BE RESPONSIBLE FOR ANY CONSEQUENTIAL OR lNClDENTIAL DAMAGES. You agree to reimburse us for, and to defend us against any claims for losses 01· injuries caused by the Equipment and any costs or 11ltomey fees related to those claims.

7. MAINTENANCE AND INSTALLATION: A Sharp Denier will install (and remove wltl1 our Jll'ior written consent) the Equipment In accordance with Sl1n1·p's service policies. You will be responsible to maintain tile Equipment in good working order and In compliance with all laws and regulations. Even tr the E11ui11mc11t malfunctions, or is dnmaged, you agree to continue to make Lease 1mymcnts unless section K; Terminntion ill RCA-017-23010022 is exercised, , 8, ACCESS; METER READING; RETURN AND ALTERATION: You agree to give us, Sl111rp nnd the Slrnr11 Dealers mu·estrictcd nccess to your premises to rend metcn, inspect, h1stall, witl1 our 11rior wl'ittcn consent remove and, if npplicable, repair the Equl1iment • .J.. In the event of a locution having restricted access, the county will accom11nny tile Shal'JJ Denlel' to lrnve access to tlrn equipment 11s ncetled, You agree to provide meter readings for each Item of Equipment ns we, Sharp, 01' a Sharp Dealer may 1·cquest, You will not make or permit nny alteJ"ations lo tl1e Equipment exee11t ns n11proved by us or pel'fol'med by Shnrp or II Sharp Dealel'.

9. EQUIPMENT OWNERSHIP: You sltall have title to tile Equipment immediately upon delivery and shall be deemed to be the ownel' of Uie Equi1im1mt as long ns you are not In default under the Lcnse, In the l.lvent of default, title to the Equipment shall rcvel't to us free 1tnd clear of any rights ol' interests you may hnve lu the Equipment. If tl1is document is found not to be a Lease, then you grant us a security interest in the equipment. You also give us the I'ight to immediately file, at no expense, any Unifo1·m Commel'clal Code ("UCC") financing statements 01· related filings and you appoint us your attomey-ln-fact to sign your 111une to any sucl1 filing that wus mnde,

10. EQUIPMENT LOCATION: Yon will keep tile Equipment at tlic addl'CSS shown 011 the Scbedule and you will not allow tile Equipment to be moved from that addl'ess unless you get our prior written consent.
11, TAXES; PERSONAL PROPERTY TAX: Yem agree that you will pay us, when Invoiced, all taxes (including any sales, use, and pel'sonal pl'Operty taxes), fines, Interest and penalties relating to each Lease and the Equipment (excluding tnxcs based ou Olli' net lneome), You agree to file any requh'ed pl.ll'sonal pl'0J>erty tax returns and, if we ask, you will provide us witlt proof of payments. We may, but do not have to, contest any tax assessment,

12. INSURANCE: You will bear flac entlrn risk ofloss, theft and destrnction of tile Equipment until all amounts due and to become dne undl.lr tile Lease al'e paid in full and the Equipment bas been J"etumed to us In good working order. You will eitl1er: (11) (n1ion our written appl'Oval) self Insure the Equi11ment and elthc1· replace OJ' l'epalr any lost, stolen, dmnaged or destroyed Equipment witl1l11 tl1irty (30) days after tlac occUl'J'CJICe tllercof(wlth clear title to any rcpl11ceme11ts OJ' repah's being transfcl'red to us); or {b) keep the Equipment Insured for Its full replacement value against all types ofloss, including tlteft, and name us or Olli' Assignees 11s loss payee and provide 11nd maintain 1111 acceptable gencl'nl 1mblic liability insurance J>Olicy, or wltl1 our written appl'oval self Insure against general public liability, Ifwc have not aJJpl'oved a self insurance plan and you have not provided acee11table evidence of Insurance, or If you request tl111t we obtain properly insurance for om· interest only we nmy, but will not be obligated to, obtain such lnsurnnce for the loss, damage or destruction of tlie Equipmen t, and cltal'ge you the lnsurnnce p1·cmiums we mnst pay fo1· such coverage for tile foll tcl'm of the Lease. Tl1ls cost for coverage may be dlffel'ent from your cost to obtain coverage under your own insurance policy. Cover1tge will Include such risk all() deductibles, if any, ns we may request from our insurance pl'ovider. At your sole disc1·etion and expense, you may wish to obtain lnsul'ance coverage from your insurance company for any interest you may have iu tl1e Eqnl11ment or Lease. No loss, tlleft or damage will l'elll.lve you. of any payment obligations under any Lense. 13,) ASSIGMENT: YOU MAY NOT SELL, PLEDGE, TRANSFER, ASSIGN OR SUOLEASE THE EQUIPMENT JlOR THIS AGREEMENT OR ANY SCHEDULE. We may, witliont notifying you, sell, assigu or transfer all or any parts of tllls Agreement, any Scbcdnle and/ol' the Equipment. Any sucl1 assignment, sale, or transfel' will not relieve us of any obligation we may have to you undel' the Lense. Our Assignee (and any s1•bse<111cnt Assignees) will have the snme rights tilat we l1avc, but will not have to perfol'm any ofom· obligations, You agree that you will not assert 1tgai11st tile Assignee nny claims, defensl.ls OJ' set-offs that you m1ty have against us or nny supplier, If you are given notice of an Assignee, yon agree to respond to any requests about tile Lease aud, If directed by us, to pay the Assignee all Lensc payments and othe1· 1tmounts due under the Lease, You agree that if we sell, assign, transfel' this agreement, the new Lessor will ltnvc tlrn saml.l rights and benefits that we now have and will not have to perform any of our obligations. You agree tllat the rights of tile new Lessor will not be subject to any claims, defonses, or set offs tllat you m1ty have against us.

14.) Default; Damages: lfyou. fail to make nny LI.lase payment whcu due or yon arc othel'wise In default ofyoul' duties OJ' obligations m1der any Lease, we may (as Uquidatl.ld damages nnd not as II pcnnlty) accelerate the remaining balance due or to become due under such Lease and demand tlie immediate return of tlie Equipment to us. IF you do not return the Equipment to us witltin (10) dnys of our notice of your default, you will also pay 11 liquidnted Equipment charge equal to our reasonable estimate of the fair_market value oftlic Eq11ipment wl1ich slrnll not be less tlian the anticipated Lease-end residual value of the Equipment. We may also use any remedies available to us under tlrn Uniform Commcl'clal code or any otl1el' applicable law. You agree to pay our attorney fees agreed to be 25% of any outst1tmling balance plu.s 1111 actual costs, Including nil costs of any Equipment rnpossession. You agree that we have no duty to mitigate any damages to us caused by your default. You waive any notice of oul' repossession or dls1iosltlon of the Equipment, Ry repossessing any Equipment, we do not waive onr right to collect the balance due OJ' to become due on any Lease. Our delay or failul'e to enforce our rights nndel' this Agreement or any Schedule will not prevent us from doiug so at a late I' time,

15.) FINANCE LEASE; AMENDMENTS: THIS AGREEMENT AND EACH SCHEDULE IS A "FINANCE LEASE" UNDER THE UNIFORM COMMERCIAL CODE ("UCC").

TIIIS AGREEMENT AND EACH SCHEDULE MAY NOT BE AMENDED EXCEPT IN WRITING, WHICH WE HAVE SIGNED. YOU WAIVE ANY AND ALL RIGHTS AND REMEDIES YOU MAY HAVE UNDER UCC 2A-303 AND UCC 2A-508 THROUGH 2A-522, INCLUDING, WITHOUT LIMITATION, ANY RIGHT TO; (a) CANCEL THIS AGREEMENT AND EACH SCHIWUtE; unless section K; Tern1ination in RCA-017-230 10022 is exercised,(b) REJECT TENDER OF THE EQUIPMENT; (c) REVOKE ACCEPTANCE OF THE EQUIPMENT; (d) RECOVIm DAMAGES FOR ANY BREACH OF WARRANTY; (e) GRANT A SECUJUTY INTEREST IN THE EQUIPMENT; AND (t) MAKE DEDUCI'IONS OR SET - OFFS, FOR ANY REASON, FROM AMOUNTS DUE US UNDER TJIIS AGREEMENT AND EACH SCHEDULE. IF ANY PART OF THIS AGREEMENT AND EACH SCHEDULE IS INCONSISTENT WITH UCC 2A, TIIE TF,RMS OF TIIIS AGREEMENT AND EACH SCHEDULE WILL GOVERN. 16,) GOVERNMENT WARRANTIES: Yon rnpresent and warrnnt tllat: (n) you are a duly organized public body corpol'ate and politic with full JJOWel' and nntlml'ily to enter into and perfol'm your obligations under this Agreement; (b) nil necessul'y actions of your goveming body lrnve been taken aud 11II necessary pl'occduJ"es l1ave been compiled with to give full effect to the execution, delivery and pcl'formance of tllls Agreement; (c) this Agl'eement ls valid binding aud enfol'ceablc according to Its terms; (d) you have budgeted and appropriated sufficient f1111ds to make all Payments nnd meet HII of your other obligations for the current fiscal year and such fnuds have not becu expended for other pul'poses; (c) you will do all things lawfully within your 110wer to obtain and maintain funds for 11aymcnts (including 11roviding for such payments in eael1 budget or appropl'iation request su.bmitted aud adopted), to liave such pol'tlons of budgets or appropriation requests npproved, and t"o exhaust all nvailablc reviews and appeals in the event sucl1 portion of any complied budget or appropl'latlon l'equcst is not 11ppruved; (f) you have complied with all Jlllblic bidding re11uirements ap11llenble to tills Agl'eement and the acquisition of the Equipmeut; and (g) the Equl11ment will be used only by you and only to pel'fol'm essential government or propl'ietal'y functions consistent witll the pel'missibfo scope of your authority. 17,) NON-APPROPRIATION: You intend to remit nnd 1·eason1tbly believe that moneys iu an amount sufficient to l'emlt all Lease payments and other payments can and wlll lawfnlly be 1tp11roprlated aud made available to pcl'mif you I' continued utilization of the Equi11ment and tbe pel'formance of its essential function during the Term, Tl1c pel'son(s) In charge of pre1iarlngyour budget will include in eacl1 ofyonl' fiscal budgets a rc11uest for tile Lease payments to become due hi such fiscal period, We acknowledge that appropriations of moneys for Lease payments is a governmental function which you cannot contractunlly commit youl'self in 1tdvance to pel'form nnd tills agl'eement does not constitute: (i) a multlple fisc1tl yeal' direct OJ' Indirect debt or fhrnnci al obligation; OJ' (II) an obligation payable in any fiscal year beyond tlac fiscal year for which funds arc lnwfully appl'oprialed; or (ill) an obligation crenting a pledge of ol' a lien of your tax or general revcuucs. In the event that your governing board docs not appl'ove an nppl'opl'iatlon of funds nt n11y time during tl1e Term for the Equi11me11t subject to the Lease, you shall have the rigllt to return the Equipment to us and terminate the Lease on tile Inst day of the fiscal period fol' whlcb 1tppmpl'latlons were received without J>cnalty or ex11ense to you, except as to the portion ofLease payments for whicl1 funds shall have been ap11ropriated 11ml budgeted. In the event you 1·eturn tile Equ.ipment to us, you will J"emove the Equi11mcnt nud return it to a place designated by us, freight and Insurance pl'C-J>ald, In good working ordel', ordinary wear and tear expected; you will be res110nslble for any damage to tlic Equipment during shipping. At least thh'ty (30) days prior to the end of your fiscal year, your cllief executive office I' (or legal counsel) shall certify In w1•iting tllat (n) funds have been appl'op1i1tted fol' the fiscal period, and (b) you have exllausted all funds legnlly available fol' the payment of Lease payment.�. You nckuowledge and agree Uiat this 11011-appl'Opl'iation provision is not intended to be used ns a .�ubstitute fol' convenience termination nor for the purpose of replacing the Equipment with other substantially ide11tical property, To the extent permitted by applicable lnw, you acknowledge 1111d agree not to utilize the no11-a1ipropri11tio11 provision for sucl1 pul'poses. 18,) SA VINOS: If any provision oftl1is Agreement or any Schedule is unenforceable, invalid or illegal, the remaining provisions will continue to be effective, If a Lease provides fol' a 10% OJ' $1.00 purchase option, each I,cusc payment iucludes a pl'i11cl1rnl component based on to Equipment cost and 1111 intel'est component. Tlic Equipment cost is the Rent divided by the Lease Rate Factor. Tile portion of the Rent tllat constitutes interest can be determined by applying to the E<Jnipment cost the rate which will amortize tile Equipment cost down to the purchase 011tion amount by payment of the Rent. The lease charge rate cau also be cnleulated using tile sum of the 1!:quipmcnt Cost as tile present vahie, the purchase option amount as the future value, the LI.lase payment ns the payment nm! the Lease Term as the term. The lease chal'ge rate may be higher than tile actual annual intel'est r1tte because of the amortization ofcel'taln, expenses and fees incUJ"l'ed by us, If Lessee ls located in Geol'gla, Mal'ylm1d, New Ham11shire, New Mexico, or Wisconsin: Ifa Lease 111·ovldcs for a 10% 01· $1,00 Purclmse O1ition, each Lease payment Includes a payment of principal aud lnterc,�t based on the Equipment Cost, and the Lease Rnte, Tlie Equipment cost is the present vnlue of the Lease payment discounted nt the Lease Rate ovel' the Lease Term. We both intend to comply with all appllc11blc laws. If It Is determined that you I' payments under 11 Lease result in an Interest payment bighllr tllan allowed by npplicnble law, then any excess Interest collection will be applicable law, tllen any excess interest collected will be applied to the repayment of pri ncipal and intel'est will be charged 11t the higlacst rate allowed by law. In no event will we chal'ge or l'ecelve or will you p1ty any amounts in excess of the legal amount. 19,) MERGER: TUE ABOVE TERMS AND CONDJTJONS RF.PRESENT AND MERGE ALL THE TERMS l)pNDI' b'ITO THIS AGREEMENT. NEITHER THIS AGIUmMENT NOR ANY SCHIWU l.,E MAY BE MODIFIED OR ALTERED EXCEPT IN WRITING AND SIG ED BY ON OF OUR OFFICERS. � � ft.ft �SIGNER'S INITIALS (REQlJIH.ED)
DocuSign Envelope ID: 23D5551C-857B-495B-BAAA-3F77C3713E65 714
DocuSign Envelope ID: 76D14AB2-9F4A-4DCF-91 EC-97E053923777 DEALER:
(Full Legal Name)
(Street Address)

MUNICIPAL SCHEDULE
(To Lease, Cost-Per-Copy, or Rental)
LESSEE/ RENTER:
(Full Legal Name)
(Street Address)
Schedule#
Master Agreement#
(City) (State) (Zip Code) (City) (State) (Zip Code)
(Phone) (Contact Phone) (Contact Name)
Eouinment Descriotion Lease Only
Quantity Model No. Description Serial No. Equipment Service Monthly Lease Payment Pavment(A) Pavment /B) /A+Bl
Totals
*ADDITIONAL PROVISIONS: We will not be re.sponstble to provide you with any mamtenance, service, and/or supphes. Lessor ts authonzed to add VIN/Sena! Numbers later when available.
/FOR ADDITIONAL UNJTS ATTACH ADDITIONAL EOUJPMENT SCHEDULES. PAYMENTS ARE EXCLUSIVE OF TAX) TRANSACTION TERMS:

TERM: MONTHS@ $.00 (Plus tax) Per Month
PURCHAS E OPTION: (Applies To Lease Only) _$1.00 Buyout Equipment Location if different from Lessee/ Renter address above:
-'--- Advance Payment
___ Security Deposit $.00
The First navment, when annlicable will be due on the "Commencement Date." Additional navments will be due on the same date of each following billing oeriod.

IMP ORTANT: READ BEFORE SIGNING.

TUE TERMS OF THIS SCHEDULE "INCLUDING THOSE IN THE MASTER AGREEMENT" SHOULD BE READ CAREFULLY BECAU SE ONLY THOSE TERMS IN WllITING ARE 1!:NFORCEABLE. TERMS OR ORAL PROMISE S WHICH ARE NOT CONTAINED IN THIS WRlTTEN AGREEMENT MAY NOT BE LEGALLY ENFORCED. YOU CERTIFY THAT ALL THE

INFORMATION GIVEN IN THIS SCHEDULE AND YOUR AP PLICATION WAS CORRECT AND COMPLETE WHEN THIS SCHEDULE WAS SIGNED. THIS SCHEDULE INCORPORATES ALL TI-IE TERMS AND CONDITIONS IN THE MASTER AGREEMENT IDENTIFIED ABOVE. EACH SCHEDULE IS NOT CANCELABLE unless section K; Termination inRCAw017w23010022 is exercised.

ACCEPTED BY: PROPOSED BY:

LESSOR/ RENTOR: LESSEE / RENTER:
(Full Legal Name)
DY: llY: X
TITLE: Title:

DATE: DATE: FED TAX ID#:

DocuSign Envelope ID: 23D5551C-857B-495B-BAAA-3F77C3713E65 715
DocuSign Envelope ID: 76O14AB2-9F4A-4DCF-91 EC-97E053923777

CERTIFICATION OF AUTHORITY TO SIGN GOVERNMENTAL LEASE
Re: Municipal Lease Agreement dated
Between
For Lease# ---------------------------
, Lessor
, Lessee
(The LEASE)
The undersigned hereby certifies that he/she has signed the LEASE; that he/she had, and continues to have, full power and authority to do so, and that he/she has followed all required administrative procedures and has complied with all legal or other provisions necessary to ensure that the LEASE is a legal and binding obligation of the LESSEE.

Date of this certification:

Lease Signatory: Signature X
Name
Title
Attesting Official: Signature X
Name
Title
Please sign this document in the presence of a notary to confirm signatures. The notary may sign in the space below. If no notary is available each above signor may provide a photocopy of his/her driver's license. This is a legal document, which confirms your signatures and does NOT personally obligate you for the lease payments.

Signed before me on this ____ day of ---------- ,20_.
(Stamp)
Signature of Notary
DocuSign Envelope ID: 23D5551C-857B-495B-BAAA-3F77C3713E65 716
DocuSign Envelope ID: 76D14AB2-9F4A-4DCF-91 EC-97E053923777

LESSEE RESOLUTION
Re: Municipal Lease Agreement# __ dated as of __ � between __________ (Lessor) and ________ (Lessee) and Schedule No. __ .

At a duly called meeting of the Governing Body of the Lessee (as defined in the Agreement) held on -----� 20_ the following resolution was introduced and adopted:

BE IT RESOLVED by the Governing Body of Lessee as follows:

1. Determination of Need. The Governing Body of Lessee has determined that a true and very real need exists for the acquisition of the Equipment described on Equipment Schedule A of Municipal Schedule No. _ to the Municipal Lease Agreement#, ___ dated as of---� between __________ (Lessee) and __________ (Lessor).

2. Approval and Authorization. The Governing Body of the Lessee has determined that the Agreement and Schedule, substantially in the form presented to this meeting, is in the best interests of the Lessee for the acquisition of such Equipment, and the Governing Body hereby approves the entering into of the Agreement and Schedule by the Lessee and hereby designates and authorizes the following person(s) to execute and deliver the Agreement and Schedule on Lessee's behalf with such changes thereto as such person(s) deem(s) appropriate, and any related documents, including any Escrow Agreement, necessary to the consummation of the transaction contemplated by the Agreement and Schedule. ____________ is authorized to enter into the lease/purchase financing with Lessor to finance their _________ for months.

Authorized lndividual(s):
(Printed or Typed Name and Title of individual(s) authorized to execute the Agreement)

3. Adoption of Resolution. The signatures below from the designated individuals from the Governing Body of the Lessee evidence the adoption by the Governing Body of this Resolution.

By:
(Signature of Secretary, Board Chairman or other member of the Governing Body) Print Name: ____________________ Title:. _______________ _ (Print name of individual who signed directly above) (Title of individual who signed directly above) Attested By:
(Signature of one additional person who can witness the passage of this Resolution) Print Name: ____________________ Title:. _______________ _ (Print name of individual who signed directly above) (Title of individual who signed directly above) DocuSign Envelope ID: 23D5551C-857B-495B-BAAA-3F77C3713E65 717
DocuSign Envelope ID: 76014AB2-9F4A-4DCF-91 EC-97E053923777

REQUEST FOR CERTIFICATE OF INSURANCE
(THIS FORM IS PROVIDED FOR TIIE LESSEE TO APPROVE AND FORWARD TO OWNER) TO: Customer's Insurance Agent Description of item(s) to be insured:

Name of Arrencv: X
Arrent: X
Address: X
Phone Number: X
Fax Number: X
Insurable Value: $ ____ _
We have entered into a Lease Agreement with Lessor _________ and its assigns for the above-described item(s).

This is a "NET" Lease and we are responsible for the insurance. The insurance policy must include a provision for the following requirements:

COMPREHENSIVE GENERAL LIABILITY/PROPERTY DAMAGE COVERAGE:

PLEASE SHOW AS ADDITIONAL INSURED AND LOSS PAYEE ON THE CERTIFICATE OF INSURANCE. ALSO, $1,000,000.00 OF LIABILITY COVERAGE JS REQUIRED FOR ALL MOTOR VEHICLES.

I authorize the above agent to immediately place the insurance coverage required for the described item(s). Please issue a binder of insurance to the above named Additional Insured and Loss Payee by return mail and place it with the original insurance policy or endorsement within 30 days.

This Certificate should indicate the following: "It is agreed that Lessor ________ and its assigns will be notified in writing 10 days prior to cancellation or other material change in the conditions of this policy". *LEASE NUMBER: ___ _
*Please reference the lease number (above)
on the Insurance Certificate. Also, fax &
mail the original to the fax number & address listed above Signature of
Title
DocuSign Envelope ID: 23D5551C-857B-495B-BAAA-3F77C3713E65 718
DocuSlgn Envelope ID: 76D14AB2-9F4A-4DCF-91 EC-97E053923777 Sharp Order#: ____ _
Date:

Lease#:

NOTICE OF INSTALLATION
Installing Dealer: Customer Installation Location:

Contact Person Telephone Contact Person Telephone
Please complete this form upon installation of all equipment noted below. After signature by the customer acknowledging installation, the Dealer is to sign Page 1 of this form and promptly mail all pages to:

Lessor
Method of Acquisition: Purchase (Install)

EQUIPMENT DESCRIPTION
Quantity Model Dcscri11tio11 Inst, Date Install Serini No, Meter Reading The Undersigned has: J. Received in good condition and accepted all Sharp Electronics products listed above;

2. Verified the serial numbers listed above;

3. Verified that the copier starting meter reading is correct.

Customer Acceptance: ___________ _ Installation Date:

Print Customer Name:

Title: Date: Installing Dealer:

DocuSign Envelope ID: 23D5551C-857B-495B-BAAA-3F77C3713E65 719

Page 1 of 21 ends

File No.: 2348403

AMENDMENT NO. TWO TO
CONTRACT RCA-017-23010022
WITH C3 OFFICE SOLUTIONS, LLC., DBA C3 TECH

This Amendment No. Two to Contract RCA-017-23010022 (hereinafter referred to as “Amendment No. One”) is made and entered into as of the date fully executed by and between the County of Orange, a political subdivision of the State of California , hereinafter referred to as “County” and C3 Office Solutions, LLC., doing busin ess as C3 Tech , a Li mited Liability Company registered in the State of California (hereinafter referred to as “Contractor” ), with County and Contractor sometimes referred to as “Party” or collectively referred to as “Parties”.

RECITALS

WHEREAS, County entered into a contract with Contractor for Digital Multifunctional Copiers, Printers, Software, Related Accessories; and effective May 3, 2023, through May 2, 2028; and

WHEREAS, Parties executed Amendment Number One to revise the original Contract term to May 3, 2023 through May 2, 2029 , Attachment A, Scope of Work to add Section II – Contract Usage and Section XVI - Miscellaneous Clause; and replace Exhibit 1 – Equipment Lease Agreement; and

WHEREAS, Parties now desire t o amend Attachment A, Scope of Work to revise the Contract Usage for requesting agencies; and

NOW, THEREFORE, in consider ation of the mutual obligat ion set forth herein, both Parties mutually agree to ament the Contract as follows:

ARTICLES

1. Attachment A “Scope of Work ,” has been revised and attached hereto and incorporated herein by this reference.

2. This Amendment No. Two to t he Contract modifies the Contract only as expressly set forth above. This Amendme nt No. Two does not modify , alter or amend the Contract or in any other way whatsoever. Except as amended herein, all other terms and conditions of the Contract remain unchanged. Except as otherwise expressly set forth herein, all terms and conditions c ontained in the Contract and any Amendments thereto are incorporated by this reference and shall remain in full force and effect as amended herein.

DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 720

Page 2 of 21 ends

File No.: 2348403

SIGNATURE PAGE

IN WITN ESS WHEREOF, th e Parties hereto have executed t his Am endment effective upon signatures.

C3 OFFICE SOLUTIONS, LLC., DBA C3 TECH

_____________________________________________________________________________________ Print Name Title
_____________________________________________________________________________________ Signature Date
_____________________________________________________________________________________ Print Name Title
_____________________________________________________________________________________ Signature Date
*Pursuant to Cal ifornia Corporation Code Section 313, if the Contracting party is a corporation, (2) two signatures are required:
1) The document must be signe d by two people. One of them must be the chairman of the boar d, the president or any vi ce-president. The other m ust be the se cretary, any assistant secretary, the chief financial officer or any assistant treasurer.
2) One corporate officer may sign the doc ument, providing that written evidence of the office’s author ity to bind the corporation with only his or her si gnature must be provided. The evidence would ideally be a corporate resolution.

County Of Orange, a political subdivision of the State of California

Print Name Title

Signature Date
*************************************************************************************

DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 Tony Sanchez
President
8/4/2023
Tricia Sanchez CFO
8/4/2023
Robert Esparza
SPCS
8/7/2023
721

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File No.: 2348403

ATTACHMENT A

SCOPE OF WORK

I. INTRODUCTION
The County of Orange has established a Regional Cooperative Agreement (RCA) for Digital Multifunctional Copiers, Printers, Software, Related Ac cessories and S ervices (hereinafter referred to as “Services”). This Contract is a usage contract between County and Contractor for the following Scope of Work.

II. CONTRACT USAGE:

B. Digital Multifunctional Copiers, Printers, Software, Related Accessories and S ervices not listed may be purchased off this Contract. Contractor will provide requesting department with quote and process order once the County depart ment has established a subordinate con tract with the requested product listed.

C. Agencies/Departments mu st allow a minimum of fi ve (5) Business Days (Monday th rough Friday) for Contractors to respond to their quote/proposal.

D. As equipment becomes obsolete, new version s and/or models of the Copiers, Printers, Software, Related Accessories and Services may be a dded or deleted from the Subordinate Contract periodically, at the discreti on of the County. County shall notify Contractor when equipment has been added or removed. Contra ctor shall provide Servic es for added equipment at contracted hourly rates or quoted price listed in the subordinate.

III. CONTRACTOR RESPONS IBILITIES :

A. Contractor must provide Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services to any requesting County Department.

B. Contractor is responsibl e for the professional quality and technical competence of Contractor personnel/employees designated to provide services to County.

C. Contractor must comply with all applicable local, state, and federal laws and regulations.

D. Contractor must comply with all a pplicable County Depar tment rules of conduct, policies, and procedures while on County premises.

E. Data Removal - Contractor must provide County with its written policies and procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers. Proce dures associated with pe rmanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers must be in c ompliance with NIST SP 8 00-88 and Department of Defense (DoD) 5220.22-compliant sanitation programs.

F. Hard Disk Drive Repl acements Due to Copier Malfunction/Failure - Contractor must permanently remove all stored County data/Images from the hard disk drive and Cache memory within seven (7) calendar days of removal of replacement hard disk drives from C ounty. Within seven (7) calendar days of hard disk drive replacement services or request by County, Contractor must provide written certification (Attachment E. Certification for Dat a Removal) that data removal was completed.

G. Confidentiality - Contractor must ensure its employees maintain confidentiality of all information and County records that may become accessible to the employees.

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H. Contractor Staff: Contractor must provide, but is not limited to, the following information to each employee given a County assignment:

1. Location of assignment

2. Name of Reporting Supervisor or Manager

3. Length of Assignment

4. Working Hours

5. Complete job description

6. Performance Expectations
IV. SECURITY REQUIREME NTS AT COUNTY SECURED FACILITIES :

A. County operates several secured faciliti es, including several Pr obation, Sheriff and John Wayne Airport operated sites. Contractor and its employees who perform services in County secured facilities are required to comply with stric t operation policies and may be required to pass a background check, at the sole discret ion of the County department, prior to performance due to security requirements at County secured facilities. The a pplicable County policies and security requirements h ave been des igned with the primary purpose of ensuring a safe an d secure environment for all involved.

B. Contractor must provide a list of all Contractor personnel/employees who will be directly performing tasks associated with the Contract. Contra ctor’s per sonnel/employees providing service in a County secured detention facility, Probation fac ility or Sheriff’s facility, will be expected to pass two (2) separate background checks performed by the Orange Co unty Sheriff’s Department and the Orange Co unty Probation Department. No changes must be authorized to the approved list without a request in writing submitted by Contractor and approved by the County Site Coordinator. At no time will unauthorized Contract or employees perform any task associated with this Co ntract. If t his occurs, Contractor will be notified that it has not complied with the terms of this Contract and is subject to Contract termination. The list of all Contractor Personnel/Employees perform ing under this Contract must be submitted p rior to aw ard of this Contract.

C. Contractor must prepare and submit a Security Clearance form to the County Site Coordinator for all persons who will be working on or who will need access to County secured facilities.

1. Security Clearance forms must be submit ted at least five (5) business days prior to the start of work or prior to the use of any person subsequent to the start of work.

2. Said Security Clearance forms must be thoroughly and accurately completed.

Omissions or false statements, regardless of the na ture or ma gnitude, may be grounds for denying clearance.

3. No person shal l be employed on this wo rk who has not received prior clearance from the Probation Department, Sheriff’s Department or John Wayne Airport.

4. County is not under any obligation to give a reason clearance is denied.

E. Contractor personnel/employees must closely monitor all tools, equi pment and other material s at all times while performing services under this Contract, especially at County detention facilities.

F. Contractor pers onnel/employees must have no contact, eithe r verbal o r phys ical, wit h internees/inmates in County secured detention facilities. Specifically, Contractor employees must:

1. Not give names or addresses to internees.

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File No.: 2348403

2. Not receive any names or addresses from internees.

3. Not disclose the identity of any internee to anyone outside the facility.

4. Not give any materials to internees.

5. Not receive any m aterials from internees (including materials to be passed to another individual or internee).
*Failure to comply with these requirements is a criminal act and can result in prosecution.

All persons within the restricted air operation areas of the airport are required to disp lay, on their person, a John Wayne Airport security badge, unless they are specifically exempted for reasons, or they are under escort by a properly badge individ ual. Each airport employee or airport tenant employee who has been issued a John Wayne Airport security badge is responsible for challenging any individual who is n ot properly displaying an airport issued or approved and valid identification badge. Any per son who is not properly displaying or who cannot produce a valid John Wayne Airport security b adge must immediately be referred to the Sheriff’s Department Airport Detail Office for proper handling.

The John Wayne Airport secu rity badge is the proper ty of the County of Orange and must be returned upon termination of employment at John Wayne A irport. The loss of a badge must be reported within twenty-four (24) hours to the Sheriff’s Department Airport Dispatch Center (949) 252-5000. A report must be made before a replacement badge will be issued.

H. All vehicles parked on -site at a County secured facility must always be locked and thoroughly secured.

I. All equipment and materials must remain in Contractor’s possession at all times an d must never be left unattended while at a County secured facility. All lost or misplaced equipment or materials must be reported immediately to the (a) security staff or Control in County secured d etention facilities or (b) the escort or Control in Sheriff’s facilities.

J. Contractor personnel/employees must not smoke or use profanity or other inappropriate language while on-site.

K. Contractor personnel/employees must not enter a County secure d facility while under th e influence of alcohol, drugs or other into xicants and must not hav e such materials in their possession.

M. Contractor personnel/employee(s) must be well-disposed to the public and County staff utilizing the facilities but mu st be responsive only to the requests of the County Site C oordinator unless otherwise directed and must direct all inquiries or requests to the County Site Coordinator.

V. TRANSITION REQUIREMENTS :

A. Contractor must work with appropriate County IT, Pr ocurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule (as applicable).

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B. Contractor shall coordinate and provide without additional charge any other transition services County determines necessary to transition to another vendor at the end of the contract term.

VI. PRICE GUARANTEE
A. Contractor will guarantee fixed hardware and service pricing for a period of 24 mon ths after contract has been awarded.

VII. DEVICE DATA COLLECTION : METER USAGE AN D SUPPLY LEVELS A. Contractor will use ECI FM Audit to collect and sto re device meter and supp ly level data for the fleet at no cost to the County and provide access to the software to the County.

B. ECI FM Audit is to report device level meters for service bil ling and supplies levels for supplies management, this tool is also capable of capturing and reporting:

1. Make/Model

2. IP Address

3. MAC Address

4. Location

5. Total Meters B/W

6. Total Meters Color

7. Supply Levels (including historical fill rates)
C. All data collected by the software tool will remain the property of the County.

C. The maximum in -person service response time, as calculated from the time the service c all is placed to the factory-trained service technician's on-site arrival, including preventive maintenance calls, will be: 5 Hours.

D. The average time it will take a field engineer to acknowledge the County's service request once a service call has been placed with Contractor, as calculated from the time the service call is placed until a service technici an calls t he County to provide an estimated time of arrival, will be: 60 Minutes.

E. To assure the County that Contractor 's intention is to respond to the servi ce requests within the maximum response times stated above, Contractor shall compensate the County with the following credit of the monthly service cost (for the d evice in question) for e ach response that exceeds the guaranteed maximum response time: 5%
F. Contractor shall provide a loaner device of equal or superior capabilities to the County if any device installed by Contractor is unable to perform to the County's s pecifications for more than 8 hours of normal business operation.

G. Contractor shall provide Cu stomer Support by phone at no additional charge during normal business hours; Monday – Friday 8:00am to 5:00pm.

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H. For issu es related to service responses, supplies m anagement, non -reporting devices, etc., Contractor will provide customer support by email and is expected to response within 1 hour.

IX. TERMS AND CONDITIONS OF ACQUISITION
A. 100% money-back guarantee for a particular device, regardless of the problem within 30 days.

B. The Contractor guarantees each machine to perform within the County’s specifications fo r a period of 60 MONTHS or the volume listed below, whichever occurs first.

D. Volume Guarantees:

Copier/MFD 35 PPM B/W 60 Months OR 750,000 Impressions
Copier/MFD 45 PPM B/W 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM B/W 60 Months OR 2,100,000 Impressions Copier/MFD 65 PPM B/W 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 3,900,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 4,800,000 Impressions Copier/MFD 95 PPM B/W 60 Months OR 5,700,000 Impressions Copier/MFD 35 PPM Color 60 Months OR 750,000 Impressions Copier/MFD 45 PPM Color 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM Color 60 Months OR 2,100,000 Impressions Copier/MFD 65 PPM Color 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions Production Copier/MFD 110 PPM B/W 60 Month s OR 18,000,000 Impressions
Production Copier/MFD 120 PPM B/W 60 M onths OR 18,000,000 Impressions
Production Copier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions MFP 30PPM B/W (Laser) 60 Months OR 300,000 Impressions MFP 30PPM Color (Laser) 60 Months OR 300,000 Impressions MFP 40PPM Color 60 Months OR 420,000 Impressions
MFP 50PPM B/W 60 Months OR 600,000 Impressions
Printer 30PPM B/W (Laser) 60 Months OR 300,000 Impressions Printer 30PPM Color (Laser) 60 Months OR 300,000 Impressions Printer 50PPM B/W (Laser) 60 Months OR 600,000 Impressions Printer 50PPM Color (Laser) 60 Months OR 600,000 Impressions E. Impressions Between Calls (IBCs) Guarantee: the Contractor guarantees each machine to operate at the fixed average number of Impressions Between Calls (IBCs) listed below for the entire life DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 726

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File No.: 2348403

of the contract.

F. IBC Guarantees:

Copier/MFD 35 PPM B/W 12,500 IBCs
Copier/MFD 45 PPM B/W 20,000 IBCs
Copier/MFD 55 PPM B/W 35,000 IBCs
Copier/MFD 65 PPM B/W 45,000 IBCs
Copier/MFD 75 PPM B/W 65,000 IBCs
Copier/MFD 75 PPM B/W 80,000 IBCs
Copier/MFD 95 PPM B/W 95,000 IBCs
Copier/MFD 35 PPM Color 12,500 IBCs
Copier/MFD 45 PPM Color 20,000 IBCs
Copier/MFD 55 PPM Color 35,000 IBCs
Copier/MFD 65 PPM Color 45,000 IBCs
Copier/MFD 75 PPM Color 65,000 IBCs
Production Copier/MFD 110 PPM B/W 250,000 IBCs
Production Copier/MFD 120 PPM B/W 250,000 IBCs
Production Copier/MFD 75 PPM Color 65,000 IBCs
MFP 30PPM B/W (Laser) 5,000 IBCs
MFP 30PPM Color (Laser) 5,000 IBCs
MFP 40PPM Color 7,000 IBCs
MFP 50PPM B/W 10,000 IBCs
Printer 30PPM B/W (Laser) 5,000 IBCs
Printer 30PPM Color (Laser) 5,000 IBCs
Printer 50PPM B/W (Laser) 10,000 IBCs
Printer 50PPM Color (Laser) 10,000 IBCs
G. These averages are stated below by segment. The ave rages shal l include Preventative Maintenance (PM) service calls and be calculated during any immediately preceding 12 - month period. These calculations will exclude service calls caused by operator error and the guarantee will remain in effect while the eq uipment is continuously under a service agreemen t with Contractor.

H. Contractor will replace any machine on a like -for-like basis with the then current technology if that machine fails to produce the average number of Impressions Between Calls.

I. Fair Market Value (FMV) Leasing

1. The Contractor will use Wells Fargo, Leasing Company to provide Fair Market Value (FMV) funding for leasing.

2. FMV monthly lease rate factor:
a. 60-month FMV Lease rate factor for a monthly billing cycle: 0.01953

3. FMV quarterly lease rate factor:

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a. 60-month FMV Lease rate factor for a quarterly billing cycle: 0.01953

4. Contractor w ill provide a fair market value buyout to keep at the end of the lease that does not exceed 15% of the purchase price of the device.

5. Contractor will provide a written n otice to the County 90 days prior to the date the letter of intent is due to prevent any automatic renewal period.

6. Contractor agrees to a maximum automatic lease renewal period of 30 days.

7. Contractor is responsible for the return of equipment acquired from the Contractor under this con tract to the Leasing Company at th e end of the lease term. This shall include shipping costs, insurance, or any other shipping or equipment repair costs associated with the return of this equipment.

J. $1.00 Buyout Leasing

1. $1 Buyout monthly lease rate factor:
a. 60-month $1 Buyout Lease rate factor for a monthly billing cycle: 0.021525.

2. $1 Buyout quarterly lease rate factor:
a. 60- month $1 Buyout Lease rate factor for a quarterly billing cycle: 0.021525.

3. Will provide a written notice to the County 90 days prior to the lease end date.

K. Lease Rate Adjustments

1. Contractor will adjust the proposed lease rates (up and down) in a manner that is directly proportional to any adjustments made by the Lease Company, with no increase in profit margin.

2. Will provide the County with 30-day notice prior to any rate adjustments.

L. Insurance Documentation

1. Upon request, t he County shall provide Contractor with insurance documentation if required by the Leasing Company, once the lease contracts are signed.

2. Contractor shall provide documentation to th e Leasing company, any and all necessary actions to correct any insurance billing problems. On -Appropriation / Funding-Out Clauses

3. Contractor shall include in all leasing options and lease documents, non-appropriation and/or funding -out clauses as re quired by the State Code of California. Lease Documentation Fee

4. Contractor will require the fol lowing Lease Documentation Fee per contract at no cost.

M. Training

1. Contractor will sc hedule, in advance a t no additional cost, the installation and simultaneous basic instruction of the operation of the new equipment.

3. Copy Center Staff Training: Contractor agrees to schedule, in adva nce and at no additional cost, in-depth training to designated indi viduals on general and advanced copier functions and features; basic maintenance and tr oubleshooting; supply replenishment; use of the copier management system; and related items.

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Eastvale City CouncilJune 10, 2026

Eastvale City Council
June 10, 2026