Agenda packet — Eastvale City Council, June 10, 2026 (part 6 of 7)

File No.: 2348403

4. IT Staff Training: Contractor agree to schedule, in advance and at no additio nal cost, specialized network connectivity, configura tion and other informati on technology training as requested by County.

N. Equipment Delivery and Timing

1. Pre-Installation Coordination: agr ee to coordinate the delivery, set -up/installation, and removal of devices with the ordering County department.

2. Delivery Tools and Waste: a gree to, at all times, keep the premises and the areas in which the work is performed free from accumulation of waste materials or rubbish as well as the tools, installa tion equipment, machinery, and surplus materials during the progress of the work and un til completion thereof? Will Contractor remove from the premises all crates, wrappings and other flammable waste materials or trash.

3. Site Damages Caused During Delive ry: agree to take re sponsibility for any damage to County premises as a result of deliv ery, set-up/installation, and pick -up of devices and repair and restore such premises to the original condition.

4. Pre-Installation Procedures: agree to advise the Coun ty of any an add spe cialized installation and environmental Cou nty site requirements fo r the delivery and installation of devices ordered under the resulting contract? This information must include, but is not limited to, the following: air conditioning, e lectrical requirements, special grounding, cabling requirements , space requirements, an d any other considerations critical to the installation. After receipt of the County site requirements, the County may canc el an order for a particular copier before acc eptance of copier.

Additionally, inspections, tests, measuremen ts, or other acts or fun ctions performed by the County must in no manner be construed as relieving Contractor from full compliance with Contract requirements.

5. Damaged Items: Replacement Timi ng: agree to replace any items and/or components that are recei ved with damages within thirty (30) consecutive calendar days after the notification of damage.

6. Damaged Items: Late Delivery: agree to pay, as liquida ted damages, the sum of $50.00 per devic e per cons ecutive ca lendar day after thirty (30) days from the date of notification until the replacement of damaged items have been received by the County.

7. Current Firmware: agrees to install the most current versio n(s) of firmware into all devices prior to installation.

8. Contractor does not experience hardware delivery delays for the proposed model(s) due to issues with the supply chain.

O. Equipment Disposal

1. Equipment Pick -Up and Disposal: agree to pick up and dispose of used equipment already owned by the County, if requested, at no additional charge to the County? (This applies on ly to existing equipment that is owned by County, not equipment that is under a lease agreement.) The County will provide Contractor with a list of all equipment to be removed and disposed of.

2. Existing Devices Data Security: agree to either destroy the hard drives (for devices with removable hard drives) and provide a certificate of completion at no cost.

P. Equipment Demonstration or Trial

1. Equipment demonstration: The County agencies may want to test the equipment onsite prior to awarding the contract. If requested, Contractor agrees to provide equipment, configured as proposed, for on -site testing for a minimum of 5 business days. The DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 729

________________________________________________________________________________________________________ County of Orange
County Executive Office
Digital Multifunctional Copiers, Printers,
Software, Related Accessories and Services

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demonstration must not be conditi oned upon an agreeme nt to purchase/lease or execution of a purchase order.

2. Maximum Demonstration or Trial Period: agree that any demonstration or trial period will not exceed 30 calendar days.

3. Conversion of Demonstration or Trial Device: agree that any demon stration o r trial device will not be converted to a p ermanent placement unles s the device was new/unused prior to placement.

4. Data Security for Demonstration or Trial Devi ce: Upon removal of a demonstration or trial device, Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Withi n seven (7) calendar days of data removal s ervices or request by th e County, Contractor will provide written certification (See Model Contract Attachment E. Certif ication for Data Removal) that data removal was completed.

X. TERMS AND COND ITIONS OF SERVICE
A. Tracking/Crediting Service Copies: any copies run by any representative of Contractor be tracked and credited back to the County at the end of each service-billing period.

B. Preventative Maintenance and Parts Replacement

1. Preventative Maint enance Par ts List(s) : Contractor will provide the pages from th e service manual, for ea ch installed device, indicating the manufacturer's replacement schedule for preventative mainten ance (PM) parts, including parts names which may be included in PM Kits, and manufa cturer's p art numbers to the County? (This information will be used by the Co unty to evaluate service work that is being performed by Contractor.

2. Original Equipment Manufact urer Parts: Contractor agrees to provide only Original Equipment Manufacturer Parts and supplies when repairing, servicing, or supplying consumable items for ea ch device. Failure to do so will constitute a breach of contract and require Contractor to fully compensate the County for any real or perceived loss or damage.

3. Parts Replacement: For the entire life of each device covered under a s ervice contract with the Contractor, Contractor shall replace all parts and provide "Preventative Maintenance" parts acc ording to the manufacturer's recommended replacement schedule. In additio n, if any part fails before reaching the manufacturer's estimat ed life expectancy, Contractor will replace failed parts as long as the device is covered under a service contract by Contractor.

4. Management and Evaluation: The County reserves the right to mon itor and e valuate all aspects of Vendor's invoicing and service work that is executed b y Contractor for all equipment that is leased or covered under a service contract by Contractor on an ongoing basis. Contractor shall provide all requested lease and ser vice contract data, billing and invoicing data, and/or service call history data within ten (10) business days of such a request whether made by telephone or e -mail. Contractors agree not to object or hinder in anyway the ongoing evaluation of cost, volume , equipmen t performance and Contractor’s performance of services provided to the County.

5. Data Request: Contractor agree to pay to the County $50.00 in liquidated damages per consecutive day, beyond 10 business days, that Vendor delays delivering requested lease and/ or service contract data, billing and/or invoicing da ta, and/or service call history data.

DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 730

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6. Monthly Reports: Contractor will deliver monthly reports in an electronic format acceptable to the County. The reports will be formatted in an acceptable m anner and include the following for each device acquired from Contractor. - make/model - serial number - Contractor ID number – location - room number - the monthly meter readings (for each billable meter per device)
i. In addition to the above data, each re port will include all service calls performed during the past 3 0 days, the date and tim e the call was placed, the date and time the technician arrived onsite, the beginning meter reading of the service call, the ending meter reading of the service call, a complete description of the reason for each call, the remedy pr ovided by Supplier, and a complete list of all parts including the manufacturer’s part numbers that were required to complete each service call.
ii. All calls will be recorded and be categorized a s a servic e call, return with parts call, a call back, operator error call or courtesy call. These monthly reports shall be provided at no additional expense to the County for the life of the equipment.

C. Equipment Relocation

1. Within a building: If, during th e contract period, the need arises to move or relocate equipment purchased under this c ontract within a building, will Contractor agree to move the equipment at no additional charge to the County.

2. From one building to another building: If, during the contract period, the need arises to move or relocate equipment purch ased under this contract from one building to another building, will Contractor agree to move the equipment at no additional charge to the County.

D. Data Security for proposed Equipment

1. Overwrite Capability: proposed devices have the capability for at least a onetime overwrite after the completion of each copy/print/scan job and a structured three (3) times overwrite (DoD) on a weekly off hours (outside of wor king days, 8:00a.m. - 5:00p.m.) schedule.

2. De-installation o f Hard Drives for Purchased Devices at end -of-life: Contractor agrees, at no additional charge, to de -install each hard drive and turn each hard drive over to the custody of personnel authorized by the County so that the County may oversee the co mplete destruction of the hard drive and any confiden tial data contained therein. This applies to purchased devices only.

3. Replacement Hard Drive / Overwrite Software: Overwrite Software is included in pricing. Note: Any hard drive replacement sh all occur at the end of the life cycle before the device is dei nstalled and while the d evice is still located at the County’s site.

4. Hard Drives Erasure and Certification: Contractor agrees to take responsibility of securely erasing or destroying residual d ata stored in the ha rd disk drive.

Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal ser vices or r equest by the County, Contractor will provide written certification (See Mode l Contract Attachment E. Certification for Data Removal) that data removal was completed.

5. Removal of Hard Drive from the County’s S ite: Contractor agrees that no hard drive, for any reason, for any device acquired under this Contrac t, will be removed from the County’s site at any time by Contractor, unless all data contained in the hard drive has been removed utilizing software that w ill overwrite the hard drive, DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 731

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and that removing a hard drive from the County’s site without confirmin g that the hard drive has been erased will constitute a breach of contract.

6. Protection of Confidential Information: Contractor understands that documents l eft in or on any device may contain co nfidential information that must be protected and agrees that a ll documents found in or on any device by Contractor will be handed to authorized County personnel and that the documents will not be placed in a trash can or recycle bin by any representative of Contractor.

E. Supplies

1. Supply Shipping: agree to ship and/or d eliver supplies (includi ng toner and staples) to the County for no additional charge? If no, please explain how shipping charges will be determined.

2. Supply Shipping: 1-2 Business day for toner to be del ivered aft er it has been ordered.

3. Supply Shipping: L ate Delivery: To assure the County that Contractor's intention is to deliver toner within the number of days stated above, Contractor will compensate the County with $5.00 credit for each late delivery.

4. Used Toner and Toner Containers: Contractor will pick up the empty/used toner containers at no cost.

5. Cost of Staples: $50.00 per box of 3 cartridges. 15000 Staples Per Box.

6. Auto Supply Replenishment: Contractor ship supplies automatically based o n the usage of each device without the County having to place an order.

7. Spare set of toners on-site: Contractor will allow the County to keep a spare set of toners on hand (at each site) for each model type as well as for each high -volume device, at no additional cost.

F. Extended Service Coverage

1. Years 6 and 7: When any device is 5 years old, if the device has not reached the 60 - month volume (see Terms and Conditions of Acquisition) and the device i s experiencing an average of 1 or fewer service calls per mon th, will Contractor offer extended coverage for years 6 and 7.

2. Terms for Extended Cover age: Contractor will offer the same level of service for years 6 and 7 (as provided for the first 5 years).

3. Service Rate Increase: As compared to the proposed rates for Year 5, th e estimated service rate increase for years 6 and 7 is 10%.

XI. CURRENT PRINTER FLEET SERVICE /SUPPLIES
A. Current Printer Fleet Services/Supplies Terms

1. Makes/Models: Service/Supplies will be p rovided for all currently installed make/models listed.

2. On an “As-is” Basis: Contractor provide service for the existing pri nter fleet on an as-is basis, i.e., with no inspection or charges to "bring the equipment up to contract- level specifications" befor e the contract begins? Any device that will not produce a printed page at the start of the contract will be excluded from th is requirement. The County will take into consideration the exclusion of any printer found to be operable, but in extremely poor condition.

DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 732

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3. Contractor agrees that the contract cannot be assigne d to anoth er Service Company without the written permission of the County or canceled b y Contractor except for non-payment of the service contract by the County.

4. Contractor agrees to submit all contract invoices and billing in a timely manner. The contract shall include network interface support, labor, and all consu mable parts and supply i tems excluding paper. The contract shall include all parts required by the equipment manufacturer to keep al l equipment operating within manufacturer specifications. The service contract shall also include all travel time, mileage, and labor.

5. Firmware Upgr ades (after initial installation): Except for firmware upgrades Contractor will install prior to delivery of a device, Contractor agrees to NOT take the initiative to do any addit ional firm ware upgrades or change configuration settings without the County’s permission.

6. Adding Printers/MFPs to the Contract: Contractor agrees that printers/MFPs can be added to the contract at the proposed rates at any time, provided the mode l of the additional printer is already under contract or a new model is approved by Contractor and connected to the County's network.

7. Equipment Replacement: Contractor shall replace printers that cannot be repaired on a like-for-like basis at no additional cost as long as the contract is in effect and also agree that all replacement devices shall become property of the County? (This will apply to all devices covered under the contract. NO

8. Printer Relocation by the County : If during the contract period, the need arises to move a printer covered under this contract, Contractor allows County personnel to move the equipment without affecting the contract coverage.

9. Printer Relocation Notification: Contractor allows printer/MFP relocation notifications via email at [email protected].

10. Annual Preventative Mai ntenance on all devices covered under the contract:

Contractor provide annual preventative maintenance for printers/MFPs covered under this contract at no additional cost.

11. Parts Replacement for Existing Devices: For the entire life of each existing device covered under a service contract with Contractor, Contractor will replace all parts and provide "Preventative Maintenance" parts according to the manufacturer's recommended replac ement sche dule? In addition, if any part fails before reaching the manufacturer's estimated life expectancy, will Contractor replace failed parts a s long as the device is covered under a service contract by Contractor.

12. Supply Failure Rate: average failure rates for OEM: 1%, and for 3rd Party: 1%.

B. Current Printer Fleet Service/Supplies Pricing

1. Cost-per-print for a contract that uses only OEM parts and supplies as well as pricing for a contract that uses third party high-quality compatible supplies.

Pricing for B/W Prints on Color Devices
Pricing for B/W Prints on B/W Devices
(OEM parts and supplies) (3rd Party parts and supplies) $0.044 $.0179
DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 733

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(OEM parts and supplies) (3rd Party parts and supplies) $0.044 $0.0179

Pricing for Color Prints
(OEM parts and supplies) (3rd Party parts and supplies) $0.24 $0.11

XII. SOFTWARE TECHNIC AL REQUIREMENTS
A. Option 1 - On-Premises Software Solution: PaperCutMFD version 22.0 B. Support and Recommended Server Operating System(s)

1. Supported Server Operating Systems: M icrosoft W indows (64 -bit), Apple macOS

10.15 (Catalina) or higher, Windows Se rver 2022 / 2019 / 2016 / 2012 R2 / 2012 / Windows 11 / Windows 10

2. Recommended Server Operating Systems: Note: Core, server, advanced server, enterprise edition, 64-bit edition, workstation, professional versions all support ed. If using Windows Ser ver 2012 or 2012 R2, make sure the Server -Gui-Mgmt-Infra feature of Windows Server is installed.

3. Universal Print Driver Offered
i. Universal Print Driver allow the user full access the device's finishing options, i.e., stapling and 3-hole punch
ii. Devices can be remotely configured individually or in groups of like devices.

4. Secure Print Release ("Follow -Me"): This capability provides the ability for the sender to have thei r document(s) printed only if their ID code is entere d at the machine. The us er should be able to request, from a ny device on the network which is configured for this function, that their print job be printed at the device from which the request is made.

5. User Identification: Users can be assigned a unique identification number

6. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County.

7. Activity Management: Device features and fun ctions can be limite d by user, organization, accounting code, or any combination.

8. User Limiting Function: Users can be assigned hard volume or c ost limits that prevent further use until approval(s) are granted. These same limits can be "awareness" warnings at various thresholds, with no usage prevention.

9. Server-Based Document P rocessing: Action taken for a scanned document will be handled at the server level rather than making use of device resources.

10. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution.

11. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device.

DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 734

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12. Active Dir ectory Aut hentication Support: solution being propose d supports Active Directory authentication.

13. Print Driver Auto Deploy: has an auto print driver deploy option which allows for auto-loading of print drivers based on specific subnets with no additional cost.

14. Pricing: Embedded Software License Cost: one -time purchase cost per newly installed device for the license to enable the proper functiona l interoperability with software.
i. $332.80 per license per Multi-Function device
ii. $1,16.80 per device for required installation/configuration support iii. $520.00 per server

15. Pricing: Card Reader for Copier/ MFDs: $144 per card reader, connected via USB.

16. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years.

17. Multiple Instances: In the event that t he County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. i. $520.00 per server

18. Training: Training included during implementation and ongoing. i. User Based Training
ii. Admin Training.
iii. Knowledge Base and Manuals available 24/7
iv. $0 per hour for up to 10 people

19. Professional Services: p rice for professional services for solution customization and/or additional support.
i. $116.80 per hour.

C. Option 2 - Cloud Based Solution: PaperCut 22.0- PaperCut MF

1. Universal Print Driver Offered
i. Universal Print Driver allow the us er full access the devic e's finishing options, i.e., stapling and 3-hole punch
ii. Devices can be remotely configured individually or in groups of like devices. iii. Device provides automatic device discovery.

2. Secure Print Release ("Follow-Me")- This capability provides the ability for the sender to have their document(s) printed only if their ID c ode is entered at the machine. The user should be able to request, from any device on the network which is configured for this function, that their print job be printe d at the device from whi ch the request is made.

3. User Identification: Users can be assigned a unique identification number

4. Cost Accounting: Tracked activity can be assigned to one or mor e accounting codes as defined by the County.

5. Activity Manag ement: Device features a nd functions can be limited by user, organization, accounting code, or any combination.

DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 735

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6. User Limiting Function: Users can be assigned hard volume or cost limits that prevent further use until approval(s) are granted. These same limits can be "awareness " warnings at various thresholds, with no usage prevention.

7. Server-Based Docume nt Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources.

8. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution.

9. User Authentication: Users must use an assigned access code in order to gain access to device features and f unctions. This access code can be entered a t the desktop or at the device.

10. Active Directory Authentication Support: solution being proposed supports Active Directory authentication.

11. Print Driver Auto Deploy: Solution proposed has an aut o print dr iver deplo y option which allows for auto-loading of print drivers based on specific subnets.

12. Pricing: Embedded Software License Cost: the cost per newly installed devic e for the license to enable the proper functional interoperability with software proposed. i. $332.80 per license per Multi -Function device per one-time (specify one -time, monthly, annually)
ii. $116.80 per device for required installation/configuration support iii. $520.00 per server

13. Pricing: Card Reader for Copier/ MFDs: $144 per card reader, connected via USB.

14. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years.

15. Multiple Instances: If the County would need multiple instances of the pro posed software for departments due to the network infrastructure/firewalls. iv. $520.00 per server

16. Training: Training included during implementation and ongoing. v. User Based Training
vi. Admin Training.
vii. Knowledge Base and Manuals available 24/7
viii. $0 per hour for up to 10 people

17. Professional Services: price for professional services for solution custo mization and/or additional support.
ix. $116.80 per hour.

XIII. SUPPORT F OR SOFTWARE SOLUTION
A. Device Management and Usage Tracking Software Support

1. Placing a Support Call:
i. Support calls are available by web portal 24/7 (www.c3tech.com/my-c3) ii. Phone M-F 8:00am-5:00pm phone (714) 689-1700
iii. Email ([email protected]).
iv. Asset Tag and or Serials will be needed to initiate support.

DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 736

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2. Method of Delivery of Support Services: Software Supp ort will b e delivered by a remote access conference connection. Users can also p hone in to listen/speak in conversation.

3. Priority 1, Critical:
“Critical” is defined as any system status where a major feature fails to function, the system is not functioning, or a major business process is seriously disrupted. i. Target Response in 1 hours
ii. Target Resolution in 4 hours

4. Escalation Process for Priority 1 Issues: “Escalation Process” is defined as a specific sequence of documented, hierarchical actions tha t is expec ted to tak e place to reach problem resolution. For is sues not resolved within the target resolution period, please describe your escalation process for Priority 1 issues. i. Escalation of Priority 1 Issues will be taken by C3's internal CIO and soft ware Contractor's em ergency team. Client will be communicated a s information are updated.

5. Compensation for Exceeding the Target Resolution Period for Priority 1 Issues: NO

6. Priority 2, High:
“High” is defined as any system status where a major fe ature inte rmittently fails to function, or a major business process is intermittently seriously disrupted. i. Target Response in 4 hours
ii. Target Resolution in 8 hours

7. Escalation Process for Priority 2 Issues: “Escalation Process” is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 2 issues. i. Escalation of Priority 2 Iss ues will b e taken by C3's internal IT Manager and software Contractor's level 3 team. C lient will be communicated as information are updated.

8. Compensation for Exceeding the Target Resolution Period for Priority 2 Issues: NO

9. Priority 3, Medium:
“Medium” is defi ned as any system status where a feature intermittent ly fails to function, or a business process is intermittently disrupted. i. Target Response in 8 hours
ii. Target Resolution in 24 hours

10. Escalation Process for Priority 3 Issues: Escalation of Priori ty 3 Issues will be taken by C3's internal Level II Team and so ftware Contractor's leve l 2 team. Client will be communicated as information are updated.

11. Priority 4: Low: resolution time period for support calls related to a minor usability, presentation or cosmetic problem that does not affect the ability to use the product. i. Target Response in 24 hours
ii. Target Resolution in 48 hours
DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 737

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XIV. HARDWARE CATALOG AND HARDWARE PRICING
A. Hardware Catalog and Hardware pricing on Attachment D, page 42.

B. All devices shall be new/ unused, th e most cur rent model version, and newly manufactured as defined in the Contract.

C. Prices include all requirements, including all expenses for set-up, delivery, installation of device, a surge protector, a line conditioner (if recommended by the ma nufacturer), and a s tand/pedestal as recommended by the manufacturer (if required).

D. Prices include a truck or van delivered price to the i nstall location. Prices are F.O.B. to the delivery point, with Contractor assuming all responsibility in making necess ary adjustments with freight companies or in replacing all devices damaged in transit to the satisfaction of the County.

E. All prices for Op tional Equipment shall include all expenses for set -up, delivery, and installation of optional equipment.

XV. SERVICE PRIC ING
A. Contractor agrees that the service contract cannot be assig ned to another Service C ompany without the written permission of the County or canceled by Contractor except for non -payment of the service contract by the County. Contractor also agrees to sub mit all se rvice cont ract invoices and billing in a timely manne r. All service contract requirements shall apply if equipment is purchased or leased.

The service contract shall include network interface support, unlimited supplies of all toner, all developer, drums, all consum able parts, toner waste containers, and all other supply items excluding paper. The service contract shall include all parts and Preventive Maintenance (PM) parts as required by the equipment manufacturer to keep all equipment operating within manufacturer specifications. Contractor will be required to use Original Equipm ent Manufacturer (OEM) parts and supplies when serv icing the fleet of equipment. Replacement of PM parts shall occur according to the manufacturer's schedule. The servic e contract shall also include all travel time, mileage, and labor.

B. Service billing shall occur Quarterly in Arrears based on actual usage, with no minimum volume guaranteed. Rates are as listed below:

Segment: Year 1: Year 2: Year 3: Year 4: Year 5:

Copier/MFD - 35PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 45PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 55PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 65PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 75PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 85PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 95PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 35PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 45PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 55PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 738

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Segment: Year 1: Year 2: Year 3: Year 4: Year 5:

Copier/MFD - 65PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 75PPM
Color
$0.00297 B/W
$0.0297 Color
$0.00297B/W
$0.0297 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Segment: Year 1: Year 2: Year 3: Year 4: Year 5:

Production Copier/MFD -
110PPM B/W
$0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W Production Copier/MFD -
120PPM B/W
$0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W Production Copier/MFD -
75PPM Color
$0.00297 B/W
$0.0297 Color
$0.00297 B/W
$0.0297 Color
$0.00318 B/W
$0.0318 Color
$0.00343 B/W
$0.0343 Color
$0.00378 B/W
$0.0378 Color
MFP - 30PPM B/W (Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W MFP - 30PPM B/W (Laser)
Software Compatible
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
MFP - 30PPM Color (Laser) $0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 30PPM Color (Laser)
Software Compatible
$0.044 B/W
$.24 Color
$0.044 B/W
$.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM B/W (Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W MFP - 50PPM B/W (Laser)
Software Compatible
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM Color (Laser) $0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM Color (Laser)
Software Compatible
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
Printer - 30PPM B/W
(Laser)
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
Printer - 30PPM Color
(Laser)
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
Printer - 50PPM B/W
(Laser)
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
Printer - 50PPM Color
(Laser)
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W

0.306

XVI. MISCELLANEOUS CLAUSE:

Contractor shall provide a quote fo r items not listed under Attachment A and shall not exceed $25,000 per invoice . Miscellaneous items not listed in the Contract, may be purchased off this DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 739

Page 21 of 21 ends

File No.: 2348403

Contract. Contractor will provide requesting dep artment wi th quote and process order once the County department has authorized the order in writing.

Prices shall include all costs, but not limited to, overhead, all necessary labor, transportation, freight, delivery and/or shipping/handling fees, fuel/fuel surcharges, mileage, storage, self-imposed fees and any other costs necessary to provide the item/s requested.

In addition to the commodity requirements and all other terms and conditions provided herein, Contractor shall satisfy the fol lowing bil ling/invoicing procedures for miscellaneous items not named specifically on this attachment. Failure to follow these procedures fully may delay payment of miscellaneous items.

A. An authorized County Department staff member will contact the Contract or to obta in a written quote for any items needed that are not listed above or are of a different quantity than specified.

B. An authorized County Department staff must obtain a quote for items on the Contract if purchased in different quantities than listed on the Contract.

C. Contractor to include all charges in the quote including but not limit ed to; initial set -up fees and/or color matching fees, rush charges (if applicable) and shipping charges.

D. If the authorized County Department staff member finds the quot e satisfac tory, the authorized staff member will sign the quote and email or fax it back to the vendor authorizing the purchase. The Contractor under no circumstance shall release or deliver any miscellaneous items without a written quote signed by an auth orized Cou nty Depart ment staff member, in their possession.

E. Contractor must attach with the invoice a copy of the matching quote with the authorized County Department staff member signature.

F. The agency/department shall certify on the invoice that the prices are per the signed quote.

DocuSign Envelope ID: 02FAB0E0-0627-41B3-8157-DEF8D4CEFE00 740

Page 1 of 2 ends

File No.: 2348403

AMENDMENT NO. THREE TO
CONTRACT RCA-017-23010022
WITH C3 OFFICE SOLUTIONS, LLC., DBA C3 TECH

This Amendment No. Three to Contract RCA-017-23010022 (hereinafter referred to as “Amendment No. One”) is made and entered into as of the date fully executed by and between the County of Orange, a political subdivision of the State of California , hereinafter referred to as “County” and C3 Office Solutions, LLC., doing busin ess as C3 Tech , a Limited Liability Company registered in the State of California (hereinafter referred to as “Contractor”), with County and Contractor sometimes referred to as “Party” or collectively referred to as “Parties”.

RECITALS

WHEREAS, County entered into a contract with Contractor for Digital Multifunctional Copiers, Printers, Software, Related Accessories; and effective May 3, 2023, through May 2, 2028; and

WHEREAS, Parties executed Amendment Number One to revise the original Contract term to May 3, 2023 through May 2, 2029, Attachment A, Scope of Work to add Section II – Contract Usage and Section XVI - Miscellaneous Clause; and replace Exhibit 1 – Equipment Lease Agreement; and

WHEREAS, Parties executed Amendment Number Two to amend Attachment A, Scope of Work to revise the Contract Usage for requesting agencies; and

WHEREAS, Parties now desire to amend the Contract to revise the original Contract term; and

NOW, THEREFORE, in consider ation of the mutual obligat ion set forth herein, both Parties mutually agree to ament the Contract as follows:

ARTICLES

1. Contract shall be amended to revise the original Contract term.

2. Article “2. Term” of the Contract shall be amended to read in its entirety as follows:

2. Term: Contract shall be effecti ve May 3, 2023, through and including May 2, 2030, unless otherwise terminated as provided herein.

3. This Amendment No. Three to the Contract modifies the Contract only as expressly set forth above. This Amendment No. Three does not modify, alter or amend the Contract or in any other way whatsoever. Except as amended herein, all other terms and conditions of the Contract remain unchanged. Except as otherwise expressly set forth herein, all terms and conditions c ontained in the Contract and any Amendments thereto are incorporated by this reference and shall remain in full force and effect as amended herein.

DocuSign Envelope ID: 73F97D9F-580C-40F2-A90B-EB28918ED9CE 741

Page 2 of 2 ends

File No.: 2348403

SIGNATURE PAGE

IN WITN ESS WHEREOF, th e Parties hereto have executed t his Am endment effective upon signatures.

C3 OFFICE SOLUTIONS, LLC., DBA C3 TECH

_____________________________________________________________________________________ Print Name Title
_____________________________________________________________________________________ Signature Date
_____________________________________________________________________________________ Print Name Title
_____________________________________________________________________________________ Signature Date
*Pursuant to California Corporation Code Section 313, if the Contracting party is a corporation, (2) two signatures are required:
1) The document must be signe d by two people. One of them must be the chairman of the boar d, the president or any vice -president. The other m ust be the se cretary, any assistant secretary, the chief financial officer or any assistant treasurer.
2) One corporate officer may sign the doc ument, providing that written evidence of the office’s author ity to bind the corporation with only his or her signature must be provided. The evidence would ideally be a corporate resolution.

County Of Orange, a political subdivision of the State of California

Print Name Title

Signature Date
*************************************************************************************

DocuSign Envelope ID: 73F97D9F-580C-40F2-A90B-EB28918ED9CE President
Tony Sanchez
4/30/2024
Tricia Sanchez
4/30/2024
CFO
SPCS
4/30/2024
Robert Esparza
742
0 March 19, 2026

Presented by:

Samantha Sanchez-Lee

Proposal Prepared for:

Johnny Terfehr at the City of Eastvale
743
1 Current Copier Environment
Vendor: Image Source (Xerox)
• Total Devices: 4 copiers, 13 printers, 1 KIP. 3 unmanaged printers • Lease Terms: 60 months. Expiration on 4/15/2026
• Total Monthly cost: $3,460.52 / month + $79.73 in fees for each invoice Challenges with Current Setup
• Difficult and time-consuming to get correct lease information and meter reads • Toner automation system does not always function correctly, and Xerox is not helpful in fixing the issue
Focus for this proposal:
• Modernize and upgrade all copiers
• Onboard a premier level of service
• Reduce overall costs
• Move to a single lease with one unified end date

744
2 Proposed Solutions
This proposal recommends replacing the existing copiers with upgraded models, provide improved performance, reliability, and security while reducing the monthly total cost. This proposal leverages the County of Orange RCA piggybackable contract.

Proposal (Copiers & Printers):
• 60 month lease + service: $2,744.65 / month ($715.87in savings per month + savings of $79.73 in fees for each invoice)
• Replace Entire Fleet (Copiers, Printers, and Plotter) o Copiers: 6,000 black and white & 16,000 color copies included per month o Printers: 2,000 black and white & 6,700 color copiers included per month • Copier Overages: If you surpass the allotted copies the following overage rates will apply:
o Black and white: $0.00297
o Color: $0.0347
• Printer Overages:
o Black and white: $0.0179
o Color: $0.11
• Plotter: $0.385 per square foot
• Includes upgraded stapler, card reader, and future moving fees • All supplies (less paper and staples), parts service, preventative maintenance, shipping, and analyst services included

Benefits to Partnering with C3 Tech
• Platinum level of service (1 of 2 companies awarded this level of service in California) • LOCAL: We understand your city! (local support)
• Dedicated local billing team
• Ability to leverage County of Orange RCA allowing for significant savings • Modern security and compliance for government agencies • Strong references from neighboring cities

745
3 Model to replace all 4 copiers:
• 55 page per minute color copy, scan, staple, hole
punch
• Leading multi-layered security features validated
by Keypoint Intelligence and Agile Cybersecurity
Systems
• Built-in retractable keyboard for efficient workflow
• AI assisted scanning technology to adjust resolution
• Microsoft friendly. Combines advanced security and
printing with Universal Print

Events (replacing Versalink C605)
• 45 page per minute color copy, scan
• can feed letter, legal, statement and business card
sized original documents
• Built-in optical character recognition (OCR) function can convert scanned documents to text-searchable PDF
Microsoft Office file formats and more
• Enhanced 7-inch (diagonally measured) full-flat touchscreen delivers an accurate, responsive user experience and provides easy access to features

746
4 Canon imagePROGRAF TZ-32000 (Replacing KIP 660)
• 36-inch aqueous inkjet built for high productivity
and efficiency
• 4 D-size prints per minute
• X36 Scanner incorporates SingleSensor Technology
which provides better color accuracy
• 1200 dpi maximum optical resolution
9600 dpi maximum resolution
• Image scanning of up to 36” wide, fits documents up
to 38” wide
• Scanning speed of up to 13” per second
monochrome, and up to 6” per second color

Sharp Printer (replacing HP Fleet)
• 52 page per minute color printer
• Easy-to-use 4.3" touchscreen with tablet style
menu
• Supports letter size, legal size and envelopes
• Supports printing from Microsoft® Word, Excel®,
or PowerPoint® directly from a mobile device,
USB drive, or file server

Dimensions:
(W x D x H)

18.85 x 19.25 x 16.25 in
Current HP Printer Dimensions:
(W x D x H)

20.8 x 18.2 x 17.9 in

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5 Awards & Recognitions:

748
6 749
7 Experience

C3 Tech has over 30 years of experience providing comprehensive managed print services, copier leasing, and maintenance solutions for public sector clients, including municipalities, cities, and government agencies across Southern California. Our expertise spans the full lifecycle of print infrastructure management, from device procurement and deployment to proactive service and cost optimization.

Experience with Similar Work
C3 Tech has successfully implemented large-scale copier solutions for various government and public sector clients. Our work includes:
• Municipal Copier Fleet Replacements – Managing citywide fleet replacements, ensuring seamless integration with existing IT infrastructure, and optimizing device configurations for maximum efficiency and cost savings.
• Long-term Lease and Maintenance Agreements – Providing flexible, manufacturer-backed leasing options that comply with public procurement regulations, along with proactive maintenance services to minimize downtime.
• Workflow Automation and Digital Document Management – Assisting municipalities in streamlining document workflows, reducing paper waste, and enhancing document security.

C3 Tech understands the unique operational challenges faced by cities, including budget constraints, procurement requirements, and security compliance. Our solutions are designed to meet or exceed public sector standards while ensuring long-term sustainability.

Familiarity with State and Federal Procedures
C3 Tech has extensive experience in navigating the procurement regulations and compliance requirements associated with public sector contracts, including:
• County of Orange Piggybackable RCA – providing exclusive discounted pricing to government municipalities in Orange County, CA.
• California Public Contract Code – Ensuring compliance with state-mandated procurement guidelines for municipalities and government entities.
• Federal & State Data Security Regulations – Implementing secure printing and document management solutions that align with data protection laws such as CJIS (Criminal Justice Information Services) standards, HIPAA (Health Insurance Portability and Accountability Act), and CCPA (California Consumer Privacy Act).

750
8 Relevant Public Sector Clients
✓ City of Santa Ana
✓ City of Orange
✓ City of Seal Beach
✓ City of Rancho Santa Margarita
✓ City of Compton
✓ City of La Mirada
✓ City of Newport Beach
✓ City of Buena Park
✓ OC 405
✓ County of Orange
✓ Santa Margarita Water District
✓ Newport Mesa Unified School District
✓ OCTA - 405 Express Lanes

751
9 Qualifications
Financial Responsibility
C3 Tech is a financially stable and well-established Copier and Managed Print Services provider with over 14 years in business. As an LLC with long-term partnerships in government and public sectors, we maintain strong financial standing and the resources necessary to execute large-scale contracts reliably. Our track record of fulfilling multi-year agreements demonstrates our commitment to financial responsibility and long-term service delivery.

Demonstrated Technical Ability
C3 Tech has extensive experience in Copier Fleet Management, IT solutions, and office technology, with a proven ability to optimize print environments, enhance security, and reduce operational costs.

Our team specializes in:
• Fleet management for government agencies, municipalities, and school districts • Secure printing solutions, including authentication via PIN, badge swipe, and Active Directory integration
• Proactive remote monitoring, predictive maintenance, and software integration for automated ticketing and reporting
• Deployment of advanced, energy-efficient print technologies • All C3 Tech service technicians are certified and trained by the original equipment manufacturers (OEM), including Sharp, HP, Canon and Epson. We are authorized to service OEM hardware under warranty and use only OEM genuine parts or City-approved OEM- compatible supplies. If a compatible toner or part is found unsatisfactory, we will replace it at no charge and default to OEM-only for that device moving forward, per City requirements.

Capability for Innovation & Advanced Techniques
C3 Tech stays at the forefront of innovation in Managed Print Services by leveraging:
• AI-driven predictive maintenance to prevent downtime
• Cloud-based print management solutions for hybrid work environments • Sustainable printing technologies, reducing energy consumption and CO₂ emissions • Custom analytics and reporting dashboards, providing real-time usage insights and cost tracking We continuously explore advanced methodologies to optimize efficiency, enhance security, and support sustainability initiatives for our clients.

Special Qualifications, Training, & Credentials
C3 Tech is recognized as a Sharp AAA Platinum Level Service Provider, an elite status held by only 24 dealers nationwide and two in California. This designation is based on excellence in service, training, and advanced technical support. Our team holds:
752
10 • Sharp Certifications for Advanced MFP and Print Management Support • IT & Security Certifications, including expertise in network security for print infrastructure Key Personnel

C3 Tech has a strong reputation for delivering successful copier and printer fleet optimization to public sector clients. Our team is equipped with experienced professionals who understand the complexities and requirements of large-scale projects like the city’s. We have a well-rounded team of experts that will work cohesively to ensure the implementation, maintenance, and success of the MPS program.

Below is a detailed description of the key personnel, their qualifications, and their roles in the project, as well as a list of relevant projects and references.

Key Personnel

1. Tricia Sanchez – Principal
• Contact Information: (714)-689-1700 | [email protected] • Role and Responsibilities: Tricia Sanchez, one of C3 Tech’s principals, will provide executive oversight for the project. With over 35 years of experience in managing accounts of similar size and scope, Tricia’s leadership will ensure that the City of Laguna beach receives a high level of strategic direction, resource allocation, and ongoing performance evaluation.
• Experience and Expertise: Tricia’s extensive background includes a successful 12-year sales career at Xerox and 23 years as co-founder and CEO of C3 Tech.

Her understanding of municipal governance, budget management, and customer-centric service delivery makes her uniquely suited to oversee this project.

2. Davis Tran – VP of Operations
• Contact Information: (949) 316-0001 | [email protected] • Role and Responsibilities: As VP of Operations, Davis will manage the overall coordination of the project’s logistics, including device ordering, delivery, and IT integration. Davis will work closely with The City of Laguna beach staff to ensure the smooth execution of all onboarding, service, and implementation processes. • Experience and Expertise: Davis has been with C3 Tech for over 14 years, starting as a Lead Trainer and working his way up to his current position. He has vast experience in developing technical solutions that enhance business efficiency and customer experience. His leadership will ensure that all aspects of the project are handled efficiently.

753
11 3. Samantha Sanchez – Project Manager / Implementation Specialist • Contact Information: (949)-649-6141 | [email protected] • Role and Responsibilities: Samantha will serve as the Project Manager for The City of Laguna Beach’s copier project. She will be responsible for the implementation and transition phases, ensuring that the deployment of new devices, the management of existing devices, and the training of the city’s staff are handled smoothly and efficiently.
• Experience and Expertise: Samantha has been with C3 Tech for over 5 years and has a track record of successfully managing large-scale projects, including MPS implementations for public sector clients. Her attention to detail and commitment to customer satisfaction will be key to ensuring the success of this project.

4. Dennis McCabe – Service Manager
• Contact Information: (714) 454-0169 | [email protected] • Role and Responsibilities: Dennis will oversee all maintenance and repair services for the city’s devices. As Service Manager, he will ensure that service level agreements (SLAs) are met, and that any device downtime is minimized through proactive maintenance and rapid response times. • Experience and Expertise: Dennis has been with C3 Tech for over 7 years and consistently excels in providing timely service and excellent customer satisfaction. He leads a team of technicians that are well-versed in servicing multifunction devices and desktop printers, ensuring that all equipment remains operational at all times.

5. Liz Correa – Administration Manager
• Contact Information: (657) 383-4576 | [email protected] • Role and Responsibilities: Liz will oversee administrative functions, including managing customer service and billing inquiries for The city. She will serve as a key point of contact for all operational support.
• Experience and Expertise: With over 20 years of experience at C3 Tech, Liz has extensive knowledge of the company’s operations and will ensure that the city receives the highest level of administrative support throughout the contract.

754
12 6. Sandra Magazzu – Billing Specialist
• Contact Information: (657) 383-4565 | [email protected] • Role and Responsibilities: Sandra will manage all billing aspects of the project, ensuring accurate and timely invoicing. She will also provide support for any inquiries related to the City’s accounts.
• Experience and Expertise: Sandra brings over 25 years of accounting and billing experience, with a strong background in managing complex accounts for public sector clients.

7. Jenny Le – Customer Experience Manager
• Contact Information: (949) 316-0031 | [email protected] • Role and Responsibilities: Jenny will handle contract management and equipment scheduling, ensuring that all devices are ordered, delivered, and installed according to the project timeline.
• Experience and Expertise: Jenny has several years of experience managing vendor contracts and specializes in working with leasing companies. Her attention to detail ensures that all aspects of equipment leasing and implementation are handled smoothly.

8. Dedicated Onboarding and Training Team
• Contact Information: (714) 689-1700 | [email protected] • Role and Responsibilities: This team, consisting of Carina, Adrian, and Robert, will provide training and support to ensure the City of Laguna Beach experiences a seamless transition. They will deliver on-site training sessions for City of Laguna Beach staff and offer ongoing support for the Managed Print Services solution. • Experience and Expertise: This team has extensive experience in onboarding and training for MPS implementations. Their combined knowledge ensures that all users are fully trained and comfortable with the new system, and they will be available for any post-implementation support needs.

755
13 Sample FM Audit Report

Sample Reporting MICAS – Sharp Software

756
14 How to Place a Service Call

Service calls can be placed via the following:
• Customized online portal for My C3
o C3 Tech provides a secure, web-based customer portal for the City to view fleet data, service ticket status, meter reads, and invoices in real-time. The system supports bi-directional updates to track IMACD changes, device locations, and contact details, fully aligned with the City's asset management requirements.
o Set up is simple, and can give various permission levels based on what the end user needs to see o Can specify which location and machine, with the portal automatically entering the make and model of the device
o Allows for fleet management for the power users who can view many or all machines in the fleet
o Allow for vendor management, toner tracking and management and overall transparency for The City of Laguna Beach

• Via E-Mail – Your team can submit service tickets anytime to our [email protected] e-mail • Via Phone – You will always reach a live person when calling in for service or supplies and we can always be reached at (714) 689 – 1700

Either way, when you call or e-mail us just follow the steps below:

Your name and company
The address where the machine is located
The machine ID number located on the C3 Asset Tag sticker Describe the service needed as best as possible and if your machine is up, meaning it can still function or if it is fully down

757
15 Sample Asset Tag

C3 has dedicated customer service representatives in our office and you will always get a live person when you call us. We believe in a personal touch when handling customer requests, and The City of Laguna Beach will not be subjected to choosing voice recorded options, interacting with an automated phone system, or be transferred overseas for customer service. Once the call is received, our CSR’s will dispatch the call to the nearest technician with the details of the ticket. The assigned technician immediately receives the service work order on their smart phone and is required to call the customer within an hour with an ETA. The technician will be on site within 2 business hours. If the 2-hour response falls after hours, technician will arrive first thing the next morning based on the customer’s hours of operation.

Upon completion of work, the technician will close out the call and log any reschedules or issue a follow up appointment as needed outside of 1st call fixes. Service reports are reviewed by the service manager and then issued to the customer as a summary report. We are fully transparent with our customers from the time of the call to the arrival and service time. We also share the technician’s remarks with The City of Laguna Beach to review and hold us accountable.

Service calls outside of the 1st call protocol will be placed on immediate attention. When the technician inputs the part numbers needed for the repair, our warehouse manager will start preparing the parts available. The technician can return to the warehouse (in Santa Ana) to pick it up and continue the call or reschedule at The City of Laguna Beach’s earliest availability.

For all service calls, the end-users will also receive service notifications so that they can be updated real- time the status of their service calls. Once a service call has been placed, our technician(s) will call the end- user to confirm receipt of the call as well as provide them with an eta for their arrival. In addition, they will receive service ticket notifications to their e-mail for the following:

• Ticket has been created
• Technician has been dispatched
• Technician has arrived
• Service call has been completed and closed
• Customer satisfaction survey sent after all completed calls

758
16 Sample Service Ticket Notification

Sample Survey for End User Satisfaction
*C3 Tech values all customer input and responses to continue to evolve and provide the best customer service possible. All scores are added to The city’s Net Promoter Score

759
17 Ordering of Supplies
The process for ordering toner proactively is the same process as a service call. You have the option of the following:
• C3 Portal
• E-mail us at [email protected]
• Call us at (714)-689-1700

Toner supplies will be delivered within two (2) business days of a low toner alert. Additionally, a supply buffer will be kept on-site per department as agreed upon during implementation. This ensures uninterrupted operations and meets the City’s replenishment SLA.

Based on the pre-installation call and preference of the city, C3 will help The city to enforce their existing polices around toner ordering and supply program.

C3 Tech’s Environmental Initiative

C3 Tech has a companywide environmental initiative in place across our business platform. Our goal and commitment for working towards creating long -term approaches for sustainability of the environment, while balancing our business goals, environmental res ponsibility, and the growth of our business. C3 is a leader in toner recycling programs, in conjunction with our vendors for supplies offer a toner pick up recycling program.

C3 can provide 2 options for the toner recycling program. Option 1 – C3 will provide boxes with pre -labeled returns for The city, to which end-users have the flexibility to return at their own convenience. We recommend sending 6+ cartridges back at a time to reduce carbon footprint.

Option 2 – Storage of used toners, and C3 will provide pick up of all toners to be recycled and sent back.

Technician’s will have schedule delivery company-wide once a month, and anytime they are onsite for a service call, they will pick up any on hand and return the back to our warehouse to then be recycled.

In addition, C3 Tech provides all technicians with hybrid vehicles to minimize environmental impact while performing their daily duties
760
18 761
TOTAL IMAGE MANAGEMENT SMSLGAgreement No._______________________

Page 1 of 2 ends

EQUIPMENT DESCRIPTION Equipment MFG Model & Description Serial Number Accessories See attached schedule for additional Equipment / Accessories Billing Address: Equipment Location: SUPPLIER TRANSACTION TERMS Term: __________ (months) Minimum Monthly Payment: $_______________ (plus applicable taxes) Excess Per Image Billing Preference (monthly if not checked) Monthly Quarterly Semi-Annually Annually Document Fee: $75.00 (included on first invoice) The following additional payments are due on the date this Agreement is signed by you: Advance Payment: $_____________ (plus applicable taxes) Applied to: First Last C3 Technology Services 1536 E Warner Ave Santa Ana, CA 92705 Image Type Minimum Number of Images Excess Per Image Charge YOU HAVE SELECTED THE EQUIPMENT. THE SUPPLIER AND ITS REPRESENTATIVES ARE NOT AGENTS OF ANY ASSIGNEE OF OWNER AND ARE NOT AUTHORIZED TO MODIFY THE TERMS OF THIS AGREEMENT. YOU ARE AWARE OF THE NAME OF THE MANUFACTURER OF EACH ITEM OF EQUIPMENT AND YOU WILL CONTACT EACH MANUFACTURER FOR A DESCRIPTION OF YOUR WARRANTY RIGHTS. WE MAKE NO WARRANTIES TO YOU, EXPRESS OR IMPLIED, AS TO THE MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, SUITABILITY OR OTHERWISE. WE PROVIDE THE EQUIPMENT TO YOU AS-IS. YOU AGREE TO USE THE EQUIPMENT ONLY IN THE LAWFUL CONDUCT OF YOUR BUSINESS, AND NOT FOR PERSONAL, HOUSEHOLD OR FAMILY PURPOSES. WE SHALL NOT BE LIABLE FOR CONSEQUENTIAL OR SPECIAL DAMAGES. WE MAKE NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO THE LEGAL, TAX OR ACCOUNTING TREATMENT OF THIS AGREEMENT AND YOU ACKNOWLEDGE THAT WE ARE AN INDEPENDENT CONTRACTOR AND NOT A FIDUCIARY OF CUSTOMER. YOU WILL OBTAIN YOUR OWN LEGAL, TAX AND ACCOUNTING ADVICE RELATED TO THIS AGREEMENT AND WILL MAKE YOUR OWN DETERMINATION OF THE PROPER AGREEMENT TERM FOR ACCOUNTING PURPOSES. EXCEPT TO THE EXTENT PROVIDED IN SECTION 2, YOUR PAYMENT OBLIGATIONS ARE ABSOLUTE AND UNCONDITIONAL AND ARE NOT SUBJECT TO CANCELLATION, REDUCTION OR SETOFF FOR ANY REASON WHATSOEVER. BOTH PARTIES AGREE TO WAIVE ALL RIGHTS TO A JURY TRIAL. THIS AGREEMENT SHALL BE DEEMED FULLPRINCIPAL PLACE OF BUSINESS AND SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH SUCH LAWS. YOU HEREBY IRREVOCABLY SUBMIT GENERALLY AND UNCONDITIONALLY TO THE JURISDICTION OF ANY SUCH COURT SO ELECTED BY THE OWNER OR ITS ASSIGNEE IN RELATION TO SUCH MATTERS. TO HELP THE GOVERNMENT FIGHT THE FUNDING OF TERRORISM AND MONEY LAUNDERING ACTIVITIES, FEDERAL LAW REQUIRES ALL FINANCIAL INSTITUTIONS TO OBTAIN, VERIFY AND RECORD INFORMATION THAT IDENTIFIES EACH PERSON WHO OPENS AN ACCOUNT. WHAT THIS MEANS TO YOU: WHEN YOU OPEN AN ACCOUNT, WE WILL ASK FOR YOUR NAME, ADDRESS AND OTHER INFORMATION THAT WILL ALLOW US TO IDENTIFY YOU. WE MAY ALSO ASK TO SEE IDENTIFYING DOCUMENTS. BY SIGNING THIS AGREEMENT, YOU ACKNOWLEDGE RECEIPT OF PAGES 1 AND 2 OF THIS AGREEMENT AND AGREE TO THE TERMS OF PAGES 1 AND 2. ORAL AGREEMENTS OR COMMITMENTS TO LOAN MONEY, EXTEND CREDIT OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT INCLUDING PROMISES TO EXTEND OR RENEW SUCH DEBT ARE NOT ENFORCEABLE. TO PROTECT YOU AND US FROM MISUNDERSTANDING OR DISAPPOINTMENT, ANY AGREEMENTS WE REACH COVERING SUCH MATTERS ARE CONTAINED IN THIS WRITING, WHICH IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN US, EXCEPT AS WE MAY LATER AGREE IN WRITING TO MODIFY IT.TERMS AND CONDITIONS 1. COMMENCEMENT OF AGREEMENT. Commencement of this Agreement and auipment includes intangible property or associated services such as periodic software licenses and prepaid database subscription rinterest in the Software License with the Software Supplier no later than the Commencement Date of this Agreement. You agree to inspect the Equipment upon delivery and verify by telephone or in writing such information as we may require. The Equipment is accepted by you under this Agreement unless you notify us within three (3) days of delivery that you do not accept the Equipment and specify the defect or malfunction. In that event, we will replace the defective item of Equipment or cancel this Agreement and you will assume all our rights under any purchase order or agreement entered into by us to buy the Equipment. If you signed a purchase order or similar agreement for the purchase of the Equipment, by signing this Agreement you assign to us all of your rights, but none of your obligations under it. All attachments, accessories, replacements, replacement parts, substitutions, additions and repairs to the Equipment shall form part of the Equipment under this Agreement. 2. IMAGE CHARGES. Each month during the Term of this Agreement, you agree to remit to us the Minimum Payment and all other sums when due and payable at the address we provide to you from time to time. In return for the Minimum Payment, you are entitled to produce the Minimum Number of Images for each applicable Image Type each month. You agree that you will remit payments to us in the form of company checks (or personal checks in the case of sole proprietorships), direct debit or wires only. You also agree cash and cash equivalents are not acceptable forms of payment for this Agreement and that you will not remit such forms of payment to us. Payment in any other form may delay processing or be returned to you. Furthermore, only you or your authorized agent as approved by us will remit payments to us. Minimum Payments will include any freight, delivery, installation and other expenses we finance on your behalf at your request. You also agree to pay us the applicable Excess Per Image Charge (plus applicable taxes) for each metered image that exceeds the applicable Minimum Number of Images. We may estimate the number of images produced if you do not provide us with meter readings within seven (7) days of request. We will adjust the estimated charge for excess images upon receipt of actual meter readings. Notwithstanding any adjustments, you will never pay us less than the Minimum Payment. You agree that after the first twelve (12) months of the Term (or any extension or renewal) of this Agreement, and at the end of each following twelve (12) month period thereafter, the Minimum Payments and Excess Per Image Charges may be increased by an amount equal to the lesser of: (a) up to 15% of the Minimum Payments and Excess Per Image Charges in effect at the end of the prior twelve (12) month period; or (b) the maximum percentage permitted by applicable law. At our option, you will: (a) provide us by telephone or facsimile the actual meter readings when requested by us; (b) provide us (or our agent) access to the Equipment to obtain meter readings; or (c) allow us (or our agent) to attach an automatic meter reading device to the Equipment. We may audit any automatic meter reading device periodically. Minimum Payments are due whether or not you receive an invoice. If you have a dispute with the Sup plier regarding the Equipment or any service, repair or maintenance of the Equipment (including without limitation, any Equipment dr withholding of any amounts. You authorize us to adjust the Minimum Payments by not more than 15% to reflect any reconfiguration of the Equipment or adjustments to reflect applicable sales taxes or the cost of the Equipment by the manufacturer and/or Supplier. NON-APPROPRIATION OF FUNDS. You intend to remit to us all Minimum Payments and other payments for the full Term if funds are legally available. In the event you are not granted an appropriation of funds at any time during the Term for the Equipment or for equipment which is functionally similar to the Equipment and operating funds are not otherwise available to you to pay Minimum Payments and other payments due and to become due under this Agreement, and there is no other legal procedure or available funds by or with which payment can be made to us, and the non-appropriation did not result from an act or omission by you, you shall have the right to return the Equipment in accordance with Section 11 of this Agreement and terminate this Agreement on the last day of the fiscal period for which appropriations were received without penalty or expense to you, except as to the portion of the Minimum Payments for which funds shall have been appropriated and budgeted. At least thirty (30) days prior to the end of your fiscal period, your chief executive officer (or legal counsel) shall certify in writing that: (a) funds have not been appropriated for the fiscal period; (b) such non-appropriation did not result from any act or failure to act by you; and (c) you have exhausted all funds legally available to pay Minimum Payments. If you terminate this Agreement because of a non-appropriation of funds, you may not purchase, lease or rent, during the subsequent fiscal period, equipment performing the same functions as, or functions taking the place of, those performed by the Equipment provided, however, that these restrictions shall not be applicable if or to the extent that the application of these restrictions would affect the validity of this Agreement. This Section 2 shall not permit you to terminate this Agreement in order to acquire any other Equipment or to allocate funds directly or indirectly to perform essentially the application for which the Equipment is intended. 3. OTHER CHARGEShase, ownership, possession, leasing, renting, operation, control or use and pay all premiums and other costs of insuring the Equipment; (b) reimburse us for all costs and expenses incurred in enforcing this Agreement; and (c) pay all other costs and expenses for which you are obligated under this Agreement. NOTWITHSTANDING THE FACT THAT YOU (Continued on Page 2) C3 Technology Services By: X (Customer Full Legal Name) By: X Name: Name: Title: Title: Date: Date: Federal Tax ID:

See Schedule A602,744.65NACopier: Black and White6000$0.00297Copier: Color16,000$0.0347Printer: Black and White2,000$0.0179Printer: Color6,700 $0.11 762

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MAY BE EXEMPT FROM THE PAYMENT OF PERSONAL PROPERTY TAXES, you acknowledge that as the owner of the Equipment, we may be required to pay property taxes, and you agree, at our discretion, to either: (1) reimburse us for all personal property and other similar taxes andgovernmental charges associated with the ownership, possession or use of the Equipment when billed by the jurisdictions; or (2) remit to us each month our estimate of the pro-rated equivalent of such taxes and governmental charges. In the event that the Billing Period sums includes a separately stated estimate of personal property and other similar taxes, you acknowledge and agree that such amount represents our estimate of such taxes that will be payable with respect to the Equipment during the Term. As compensation for our internal and external costs in the administration of taxes related to each unit of Equipment, you agree tunit of Equipment per year during the Term, not to exceed the maximum permitted by applicable law. The Tax Administrative Fee, at our sole discretion, may be increased by an amount not exceeding 10% thereof for each subsequent year of the Term to reflect our increased cost of administration and we will notify you of any such increase by indicating such increased amount in the relevant invoice or in such other manner as we deem appropriate. We may take on your behalf any action required under this Agreement which you fail to take, and upon receipt of our invoice you will promptly pay our costs (including insurance premiums and other payments to affiliates), plus reasonable processing fees. Restrictive endorsements on checks you send to us will not reduce your obligations to us. We may charge you a return check or non-sufficient funds charge of $25 for any check which is returned by the bank for any reason (not to exceed the maximum amount permitted by law).4. LATE CHARGES. For any payment which is not received within three (3) days of its due date, you agree to pay a late charge not to exceed the higher of 10% of the amount due or $35 (not to exceed the maximum amount permitted by law) as reasonable collection costs. 5. MAINTENANCE AND SERVICE; OWNERSHIP AND USEFULL SERVICE MAINTENANCE DURING NORMAL BUSINESS HOURS, INCLUDING ALL TONER, DEVELOPER AND PARTS NECESSARY TO PRODUCE IMAGES. YOU MUST PURCHASE COPIER PAPER AND STAPLES SEPARATELY. You acknowledge that: (a) the Supplier is solely responsible for all service maintenance of the Equipment set forth herein; (b) in the event that we assign this Agreement, our assignee (1) shall not be responsible for any service, repair or maintenance of the Equipment; and (2) will bill (on a pass through basis) on behalf of Supplier any applicable Excess Per Image Charges and the portion of the Minimum Payment attributable to service ma party to any service maintenance agreement. reserve a security interest in the Equipment to secure all of your obligations under this Agreement. We own the Equipment and you have the right to use the Equipment under the terms of this Agreement. If this Agreement is deemed to be a secured transaction, you grant us a first priority security interest in the Equipment to secure all of your obligations under this Agreement. We hereby assign to you all our rights under any manufacturer and/or supplier warranties, so long as you are not in default hereunder. You must keep the Equipment free of liens. You may not remove the Equipment from the address indicated on page 1 of this Agreement without first obtaining our approval. You agree to: (a) keep the Equipment in your tions and manuals; (c) keep the Equipment repaired and maintained in good working order and as required by the d other records. such Equipment; (2) we are not providing such Equipment to you pursuant to the terms of this Agreement; (3) Supplier has agreed to provide full service maintenance of such Equipment pursuant to the terms outlined above; (4) the portion of the Minimum Paymentwhich relates to such Equipment includes only the full service maintenance of such Equipment and not the use or rental of the Equipment; by written notice from Supplier to us; provided that such addition or deletion does not modify the Minimum Payment or any other terms of this Agreement. 6. INDEMNITYing, without limitation, those incurred in connection with responding to subpoenas, third party or otherwise ession. You agree to defend and indemnify us against all Claims, although we reserve the right to control the defense and to select or approve defense counsel. This indemnity continues beyond the termination of this Agreement for acts or omissions which occurred during the Term of this Agreement. You also agree that this Agreement has been entered into on theassumption that we are the owner of the Equipment for U.S. federal income tax purposes and will be entitled to certain U.S. federal income tax benefits available to the owner of the Equipment. You agree to indemnify us for theloss of any U. S. federal income tax benefits resulting from the failure of any assumptions in this Agreement to be correct or caused by your acts or omissions inconsistent with such assumption or this Agreement. In the event of anysuch loss, we may increase the Minimum Payments and other amounts due to offset any such adverse effect. 7. LOSS OR DAMAGE. If any item of Equipment is lost, stolen or damaged you will, at your option and cost, either: (a) repair the item or replace the item with a comparable item reasonably acceptable to us; or (b) pay us the sum of:(i) all past due and current Minimum Payments, Excess Per Image Charges and other charges; (ii) the present value of all remaining Minimum Payments and other charges for the e f f e c t e d i t em ( s ) o f E q u i p m en t,discounted at the rate of 6% per annum (or the lowest rate permitted by law, whichever is higher); and (iii) the Fair Market Value of the ef fect ed i tem (s ) of Equipment. We will then transfer to you all our right, title and interest in thee f f e c t e d i t em ( s ) o f Equipment AS-IS AND WHERE-IS, WITHOUT ANY WARRANTY AS TO CONDITION, TITLE OR VALUE. Insurance proceeds shall be applied toward repair, replacement or payment hereunder, as applicable.In this Agreement,Fair Market Value of the Equipment means its fair market value at the end of the Term, assuming good order and condition (except for ordinary wear and tear from normal use), as estimated by us. No such loss or damage shall relieve you of your payment obligations hereunder. 8. INSURANCE. You agree, at your cost, to: (a) keep the Equipment insured against all risks of physical loss or damage for its full replacement value, naming us as loss payee; and (b) maintain public liability insurance, covering personalinjury and Equipment damage for not less than $300,000 per occurrence, naming us as additional insured. The policy must be issued by an insurance carrier acceptable to us, must provide us with not less than 15 days prior writtennotice of cancellation, non-renewal or amendment, and must provide deductible amounts acceptable to us. If you do not provide acceptable insurance, we have the right but no obligation to obtain insurance covering our interest (and only our interest) in the Equipment for the Agreement Term and any renewals. Any insurance we obtain will not insure you against third party or liability claims and may not be cancelled at any time. In the event that we elect to obtain such insurance, you will be required to pay us an additional amount each Billing Period for the cost of such insurance and an administrative fee, the cost of which insurance and administrative fee may be more than the cost to obtain your own insurance and on which we may make a profit. 9. DEFAULT. You will be in default under this Agreement if: (a) you fail to remit to us any payment within ten (10) days of the due date or breach any other obligation under this Agreement; (b) a petition is filed by or against you or anyguarantorunder any bankruptcy or insolvency law; (c) any representation made by you is false or misleading in any material respect; (d) you become insolvent, are liquidated or dissolved, merge, transfer a material portion of your ow nership interest or assets, stop doing business, or assign rights or property for the benefit of creditors; or (e) you default under any other agreement with us our assignees. 10. REMEDIES. If you default, we may do one or more of the following: (a) recover from you, AS LIQUIDATED DAMAGES FOR LOSS OF BARGAIN AND NOT AS A PENAL TY, the sum of: (i) all past due and current MinimumPayments, Excess Per Image Charges and other charges; (ii) the present value of all remaining Minimum Payments, Excess Per Image Charges and other charges, discounted at the rate of 6% per annum (or the lowest ratepermitted by law, whichever is higher); and (iii) the Fair Market Value of the Equipment; (b) declare any other agreements between us in default; (c) require you to return all of the Equipment in the manner outlined in Section 11, ortake possession of the Equipment , in which case we shall not be held responsible for any losses directly or indirectly arising out of, or by reason of the presence and/or use of any and all proprietary information residing on or within theEquipment , and to lease or sell the Equipment or any portion thereof, and to apply the proceeds, less reasonable selling and administrative expenses, to the amounts due hereunder; (d) charge you interest on all amounts dueus from the due date until paid at the rate of 1-1/2% per month, but in no event more than the lawful maximum rate; and (e) charge you for expenses incurred in connection with the enforcement of our remedies including, withoutlimitation, repossession, repair and collection costs, attorneys fees and court costs. These remedies are cumulative, are in addition to any other remedies provided for by law, and may be exercised concurrently or separately. Anyfailure or delay by us to exercise any right shall not operate as a waiver of any other right or future right. 11. END OF TERM OPTIONS; RETURN OF EQUIPMENT. If you are not in default, at least 30 days prior to the end of the Term (or the Renewal Term) you shall give us written notice of your intention at the end of the Term (or theRenewal Term) which election cannot be revoked, to return all, but not less than all, of the Equipment. IF YOU FAIL TO PROVIDE US WITH SUCH 30 DAY PRIOR WRITTEN NOTICE, OR HAVING NOTIFIED US, YOU FAIL TORETURN THE EQUIPMENT, THE TERM OF THIS AGREEMENT SHALL AUTOMATICALLY RENEW ON A MONTH-TO-MONTH BASIS (THE RENEWAL T and all of the provisions of this Agreement shall continue to apply,including, without limitation, your obligations to remit Minimum Payments, Excess Per Image Charges and other charges, until all of the Equipment is returned to us (either because we demand return of the Equipment or youdecideto return the Equipment). If you are in default, (or a non-appropriation of funds occurs) or at the end of the Term (or the Renewal Term), you shall: (1) return all of the Equipment, freight and insurance prepaid at your costand risk, to wherever we indicate in the continental United States, with all manuals and logs, in good order and condition (except for ordinary wear and tear from normal use), packed per the shipping s specifications;and (2) securely remove all data from any and all disk drives or magnetic media prior to returning the Equipment (and you are solely responsible for selecting an appropriate removal standard that meets your businessneeds and complies with applicable laws). You will pay us for any loss in value resulting from the failure to maintain the Equipment in accordance with this Agreement or for damages incurred in shipping and handling. 12. ASSIGNMENT. You may not assign or dispose of any rights or obligations under this Agreement or sublease the Equipment without our prior written consent. We may, without notifying you: (a) assign all or any portion of thisAgreement or our interest in the Equipment; and (b) release information we have about you and this Agreement to the manufacturer, Supplier or any prospective investor, participant or purchaser of this Agreement. If we domake an assignment under subsection 12(a) above, our assignee will have all of our rights under this Agreement, but none of our obligations. You agree not to assert against our assignee claims, offsets or defenses you may haveagainst us.13. MISCELLANEOUS. Notices must be in writing and will be deemed given five (5) days after mailing to your (or our) business address. You represent that: (a) y ou ar e t he e nt it y i nd i ca t ed i n t his Ag r e em en t ; (b) any d by you in accordance with all applicable laws, rules, ordinances and regulations; (c) the Documents are valid, legal, binding agreements, enforceable in accordance with their terms and the person(s) signing the Documents have the authority to do so, are acting with the full authorization of your governing body, and hold the offices indicated below their signatures; (d) the Equipment is essential to the immediate performance of a governmental or proprietary function by you within the scope of your authority and shall be used during the Term only by you and only to perform such function; (e) you intend to use the Equipment for the entire Term and shall take all necessary action to include in your annual budget any funds required to fulfill your obligations each fiscal period during the Term; (f) you have complied fully with all applicable law governing open meetings, public bidding and appropriations, required in connection with this Agreement and the debt under applicable state law; (g) your obligations to remit Minimum Payments under this Agreement constitutes a current expense and not a debt under applicable state law; (h) this Agreement is binding on you and your successors and assigns; and (i) all financial information you have provided is true and a reasonable representation of your financial condition. This Agreement: (i) constitutes the entire agreement of the parties with respect to the subject matter thereof; (ii) supersedes all other writings, communications, understandings, agreements, purchase orders, solicitation documents (including, without Understandings; and (iii) may be amended or modified only by written documents duly authorized, executed and delivered by the parties. . This Agreement is binding on you and your successors and assigns. You authorize us, our agent or our assigneeto: (a) obtain credit reports and make credit inquiries; (b) furnish your information, including cr edi t app lication, payment history and account information, to credit reporting agencies and our assignees, potential purchasers or investors, and parties having an economic interest in this Agreement or the Equipment, including, without limitation, the seller, Supplier or any manufacturer of the Equipment; and (c) you irrevocably grant us the power toprepare,sign on your behalf (if applicable), and file, electronically or otherwise, Uniform Commercial Code ) financing statements and any amendments thereto or continuation thereof relating to the Equipment, and containingany other information required by the applicable UCC. Any claim you have against us must be made within two (2) years after the event which caused it. If a court finds any provision of this Agreement to be unenforceable, all otherterms shall remain in effect and enforceable. You authorize us to insert or correct missing information on this Agreement, including your proper legal name, serial numbers and any other information describing the Equipment. If yousorequest, and we permit the early termination of this Agreement, you agree to pay a fee for such privilege. THE PARTIES INTEND THIS TO BE A E LEASE UNDER ARTICLE 2A OF THE UCC. YOU WAIVE ALLRIGHTS AND REMEDIES CONFERRED UPON A LESSEE BY ARTICLE 2A OF THE UCC. YOU FURTHER HEREBY ACKNOWLEDGE AND AGREE THAT WE AND/OR THE SUPPLIER MAY MAKE A PROFIT ON ANY AND ALLFEES REFERENCED HEREIN AND, IN SO DOING WAIVE ANY AND ALL CLAIM WHICH YOU MAY HAVE FOR UNJUST ENRICHMENT. We may receive compensation from the manufacturer and/or Supplier of theEquipment in order to enable us to reduce the cost of this Agreement below what we otherwise would charge. If we received such compensation, the reduction in the cost of this Agreement is reflected in the MinimumPayment. 14. ELECTRONIC TRANSMISSION OF DOCUMENTATION. This Agreement may be executed in counterparts. The executed counterpart which has our original signature and/or is in our possession shall constitute chattelpaper as that term is defined in the UCC and shall constitute the original agreement for all purposes, including, without limitation: (i) any hearing, trial or proceeding with respect to this Agreement; and (ii) any determinationas to which version of this Agreement constitutes the single true original item of chattel paper under the UCC. If you sign and transmit this Agreement to us by facsimile or other electronic transmission, the transmittedcopy shall be binding upon the parties. You agree that the facsimile or other electronic transmission of this Agreement manually signed by us, when attached to the facsimile or other electronic copy signed by you, shallconstitute the original agreement for all purposes. The parties further agree that, for purposes of executing this Agreement, and subject to our prior approval and at our sole discretion: (a) a document signed and transmittedby facsimile or other electronic transmission shall be treated as an original document; (b) the signature of any party on such document shall be considered as an original signature; (c) the document transmitted shall havethe same effect as a counterpart thereof containing original signatures; and (d) at our request, you, who executed this Agreement and transmitted its signature by facsimile or other electronic transmission shall provide thecounterpart of this Agreement containing your original manual signature to us. No party may raise as a defense to the enforcement of this Agreement that a facsimile or other electronic transmission was used totransmitany signature of a party to this Agreement. 763

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.8
June 10, 2026
Support – S. 4505 (Ernst)
Prepared By:

Alexander Fung, Economic Development Manager
Recommended Action(s)
Staff recommends that the City Council adopt a Resolution to support S. 4505 (Ernst).

Summary
Throughout the past several years, staﬀ partnered with federal and state legislators to introduce bills that support the City’s independent Zoning Improvement Plan (ZIP) code advocacy eﬀorts. In the current congressional legisla-ve cycle, mul-ple bills were introduced to address Eastvale’s outstanding challenges as a result of sharing ZIP codes with neighboring jurisdic-ons last year, including H.R. 672 (Diaz-Balart), H.R. 1225 (Calvert), and S. 1455 (Sco7). The City Council previously adopted a resolution on May 28, 2025 supporting these three bills.

Due to ongoing discussions and advocacy eﬀorts in Washington, D.C., Senator Joni Ernst (R-IA) partnered with Senator John Barrasso (R-WY), Senator Michael Bennet (D-CO), Senator Richard Blumenthal (D-CT), Senator Alex Padilla (D-CA), and Senator Rick Sco7 (R-FL) to introduce S. 4505 on May 12, 2026. If passed, this bill would assign new and independent ZIP codes for 75 ci-es and communities across the nation, including Eastvale.

Staff recommends that the City Council adopt a resolution to support the newly-introduced S. 4505.

Background
In 2023, the City formed the Na-onal ZIP Code Advocacy Coali-on with the City of Castle Pines, Colorado to leverage resources and create partnerships to advance the City’s goal of obtaining a new and independent ZIP code for the Eastvale community. The Coali-on, now co-chaired by Castle 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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Pines and Eastvale, quickly grew to including more than 80 communi-es across the na-on as other jurisdictions hear about the Coalition’s efforts.

A common challenge jurisdic-ons face in advancing ZIP code advocacy is the limited support from Congress, as many Senators and Representa-ves priori-ze issues aﬀec-ng their own cons-tuencies and may not view ZIP code boundaries as a pressing concern. With the forma-on of the Coali-on, impacted communi-es such as Eastvale can collaborate with peer ci-es na-onwide, collec-vely amplifying their voices and leveraging broader legisla-ve rela-onships to build support among federal policymakers.

The current congressional legisla-ve cycle, known as the 119th Congress, runs from January 3, 2025 to January 2, 2027. Due to the strong partnerships that were previously formed with federal legislators in the 118th Congress, Eastvale has already been included in three ZIP code bills in the first few months of the current congressional cycle.

Congressman Mario Diaz-Balart (R-FL-26) introduced H.R. 672 on January 23, 2025 to direct the USPS to establish new ZIP codes for 8 ci-es and communi-es across the na-on, including Eastvale.

Upon the bill’s passage, the USPS must designate new ZIP codes for these ci-es and communi-es within 270 days. This bill is co-sponsored by 13 Congressmembers, including Congressman Ken Calvert (R-CA-41) and Congresswoman Norma Torres (D-CA-35). H.R. 672 passed the House of Representa-ves on July 21, 2025 and has now been referred to the Senate Homeland Security and Governmental Aﬀairs Commi7ee. Addi-onal informa-on regarding H.R. 672 can be found on https://www.congress.gov/bill/119th-congress/house-bill/672.

H.R. 672’s Senate companion bill, S. 1455, was introduced by Senator Rick Sco7 (R-FL) on April 10, 2025. S. 1455’s bill language largely mirrors the language of H.R. 672, with the excep-on of the bill including six addi-onal ci-es and communi-es. The bill is co-sponsored by Senator Alex Padilla (D- CA) and Senator Joni Ernst (R-IA). S. 1455 has been read twice and referred to the Senate Commi7ee on Homeland Security and Governmental Aﬀairs. Addi-onal informa-on regarding S. 1455 can be found on https://www.congress.gov/bill/119th-congress/senate-bill/1455.

Addi-onally, Congressman Ken Calvert introduced H.R. 1225 on February 12, 2025 to direct the USPS to designate a single and unique ZIP code for Eastvale. Upon the bill’s passage, the USPS must designate a new and independent ZIP code for Eastvale within 180 days. The bill is co-sponsored by Congresswoman Norma Torres and has been referred to the House Commi7ee on Oversight and Government Reform. Addi-onal informa-on regarding H.R. 1225 can be found on https://www.congress.gov/bill/119th-congress/house-bill/1225.

Analysis
While H.R. 672, H.R. 1225, and S. 1455 were introduced to address Eastvale’s ongoing challenges related to shared ZIP codes, these measures generated limited interest among members of the Senate Homeland Security and Governmental Aﬀairs Commi7ee. This is largely due to the fact that S. 1455 includes only 14 Coali-on ci-es, whereas a separate measure, S. 2961 (Banks), encompasses 69 addi-onal Coali-on jurisdic-ons. The two bills were not originally combined due to prior disagreements among Senators when similar proposals were introduced last year.

As of last month, Coalition-aligned Senators agreed that a unified approach would be more effective. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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On May 12, 2026, S. 1455 and S. 2961 were consolidated into a single bill, S. 4505 (Ernst), which now represents 75 Coali-on member ci-es. Informa-on regarding S. 4505 can be found on https://www.congress.gov/bill/119th-congress/senate-bill/4505/text.

Separately, several Senators have expressed concerns about advancing ZIP code legisla-on without addressing the underlying issues within the United States Postal Service (USPS). There is a growing interest in examining the USPS ZIP Code Boundary Review Process, rather than solely pursuing legislation that assigns independent ZIP codes to impacted communities.

In response to this concern, Senator James Lankford (R-OK) introduced S. 3175 last year, proposing the crea-on of a pilot program that would allow jurisdic-ons to voluntarily contribute toward ZIP code boundary adjustments when cost is a barrier for USPS approval. Addi-onal informa-on regarding the bill can be found on h7ps://www.congress.gov/bill/119th-congress/senate- bill/3175/text.

At the previous City Council mee-ng, Councilmembers directed staﬀ to support eﬀorts to poten-ally merge the City’s outstanding ZIP code legisla-on with S. 3175. This direc-on reﬂects the Senate’s increasing interest in reviewing and reforming the USPS process, as a combined approach may improve the likelihood of achieving near-term relief for the Eastvale community.

Should S. 4505 ul-mately be combined with S. 3175, staﬀ will return to the City Council to request approval of an updated le7er of support. With the 119th Congress concluding on January 2, 2027, staﬀ will con-nue to pursue all viable strategies to maximize the City’s chances of securing passage of meaningful ZIP code reform legislation.

Environmental
This item is not a project as deﬁned by the California Environmental Quality Act (CEQA). As a result, no environmental review efforts are required.

Strategic Plan Action - Priority Level: 2
| Target #: B
| Goal #: C
Eﬀorts to secure an independent ZIP code directly support the City to develop branding and iden-ty for Eastvale.

Fiscal Impact
There will be no direct fiscal impact as a result of this item.

Prior City Council/Commission Action
The City Council received preliminary presenta-ons on the City’s independent ZIP code advocacy eﬀorts on September 28, 2022, January 25, 2023, and May 17, 2023. As part of a compromise oﬀered by the USPS, the City Council voted to approve USPS’ proposal to survey all ZIP Code 92880’s addressees in an a7empt to revise ZIP Code 92880’s oﬃcial municipality name to “Eastvale” on June 28, 2023. With the City Council’s approval to proceed with USPS’ survey, the City Council voted to approve Professional Services Agreement with KHK Solu-ons and Mind & Mill to support USPS’ survey outreach eﬀorts on October 25, 2023. Following the USPS’ decision to axe the survey and grant ZIP Code 92880’s oﬃcial municipality name change to “Eastvale,” staﬀ provided a detailed update regarding the City’s independent ZIP code advocacy eﬀorts on December 13, 2023. A year later, staﬀ provided another advocacy update presenta-on to the City Council on December 11, 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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2024.

On May 28, 2025, the City Council adopted a resolu-on suppor-ng the City’s ZIP code bills in the 119th Congress, including H.R. 672 (Diaz-Balart), H.R. 1225 (Calvert), and S. 1455 (Sco7). APer the 2025 Washington, D.C. Lobbying Trip, the City Council approved a letter to be sent to the U.S. Senate Homeland Security and Governmental Aﬀairs Commi7ee on December 10, 2025, urging support for the passage of H.R. 672 and S. 1455. On May 13, 2026, the City Council provided feedback regarding supporting the consolidation of outstanding ZIP code bills with S. 3175 (Lankford).

Addi-onally, the Planning Commission received presenta-ons on the City’s ZIP code advocacy eﬀorts on September 20, 2023, December 20, 2023, and January 21, 2026. The Public Safety Commission received similar updates on September 26, 2023, November 28, 2023, September 24, 2024, and March 25, 2025.

Attachment(s)
Attachment 1 - Draft Resolution
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
767

RESOLUTION NO. 26-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, SUPPORTING S. 4505 (ERNST).

WHEREAS, the City of Eastvale shares Zoning Improvement Plan (ZIP) Codes 91752 and 92880 with neighboring jurisdictions, causing various challenges for the Eastvale community, including issues related to address mismatches, business attraction, community identity, election confusion, emergency management, insurance premium rate increases, mail delivery, and sports league participation;

WHEREAS, the City has partnered with Senators and Congressmembers in the United States Congress to introduce and support bills that support the City’s independent ZIP code advocacy efforts;

WHEREAS, the 119th Congress began on January 3, 2025 and will end on January 2, 2027;

WHEREAS, Iowan Senator Joni Ernst introduced S. 4505 on May 12, 2026 to dire ct the United States Postal Service (USPS) to establish new ZIP codes for 75 cities and communities across the nation, including Eastvale, CA; and

WHEREAS, the City will be granted a unique and independent ZIP code if S. 4505 is signed into law.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. SUPPORT S. 4505 (ERNST), AS INTRODUCED ON MAY 12, 2026.

PASSED, APPROVED AND ADOPTED this 10th day of June, 2026.

____________________________________
Jocelyn Yow
Mayor

768

APPROVED AS TO FORM: ATTEST:

___________________________ ______________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
769

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §

CITY OF EASTVALE )

I, Marc A. Donohue , City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 26-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 10th day of June 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________
Marc A. Donohue, MMC
City Clerk
770

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.9
June 10, 2026
Resolu'ons Associated with the November 3, 2026 General Municipal Election (Districts 1, 3, and 4)
Prepared By:

Marc A. Donohue, Government Services Director/City Clerk Recommended Action(s)
Staff recommends that the City Council:

1 .

Adopt a Resolu!on of the City Council of the City of Eastvale, California, Calling and Giving No!ce of a General Municipal Elec!on to be held on Tuesday, November 3, 2026, and reques!ng the Board of Supervisors of the County of Riverside to Consolidate the General Municipal Elec!on with the State Wide Elec!on to held on Tuesday, November 3, 2026, for the elec!on of certain oﬃcers as required by the provisions of the laws of the State of California related to General Law cities pursuant to Section 10403 of the Elections Code; and 2 .

Adopt a Resolu!on of the City Council of the City of Eastvale, California, Adop!ng Regula!ons for Candidates for Elec!ve Oﬃce Pertaining to Candidate's Statements Submi6ed to the Voters at a General Municipal Election to be held Tuesday, November 3, 2026.

Summary
By law, the City is required to hold a General Municipal Elec!on in November of every even numbered year. As with previous elec!ons, this elec!on will be consolidated with the state-wide election with the Riverside County Registrar of Voters. In June 2016, the City transitioned from an at- large vo!ng system to district based and held its ﬁrst district elec!on in November 2016. Due to the district based system, the following districts will be up for elec!on this November: District 1 (Councilmember Todd Rigby), District 3 (Mayor Pro Tem Lorimore) and District 4 (Mayor Jocelyn Yow). 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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Background
The 2026 General Municipal Elec!on will be held on November 3, 2026. Pursuant to Eastvale Municipal Code Sec!on 2.04.090, the voters in Districts 1, 3, and 4 will commence elec!ng one City Councilmember from each district at the 2026 General Municipal Elec!on. The adop!on of the a6ached resolu!on calling and giving no!ce of the elec!on and a6ached resolu!on establishing regula!ons for candidates for elec!ve oﬃce is required pursuant to the Elec!ons Code of the State of California.

The resolu!on listed as a6achment 1, calls and gives no!ce of the elec!ons and requests the County of Riverside Board of Supervisors to consolidate the general municipal elec!on with the statewide general elec!on. The resolu!on establishes November 3, 2026 as the date for the elec!on of Councilmembers from District 1, 3, and 4 for the full term of four years. The resolu!on listed as a6achment 2, provides for candidates to pay the full prin!ng costs of the candidate’s statement and further includes the general provisions for preparing said statement pursuant to Sec!on 13307 of the Elections Code.

The City transi!oned to districts in 2016 and it is important to note that not all registered voters in the City of Eastvale will have a City Council elec!on on their ballot. Only those registered voters in Districts 1, 3, and 4 will have a City Council election on their ballot.

The nomina!on period will commence on Monday, July 13, 2026, and will conclude on Friday, August 7, 2026. This period is only for those registered voters in either District 1, 3, or 4. Should an incumbent not ﬁle and qualify by August 7th, the deadline will extend to Wednesday, August 12, 2026, for candidates with the excep!on of the incumbent of that district. Prospec!ve candidates are requested to make an appointment with the City Clerk’s Oﬃce when pulling or ﬁling papers. This will ensure that the City Clerk is available for issuing or filing of papers Environmental
Not applicable.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not applicable.

Fiscal Impact
Staﬀ has requested an es!mated elec!on cost for the general municipal elec!on but has not received a response yet.

The es!mate received from the Riverside County Registrar of Voters for the candidate statement deposit is $500. Please note that this is only an es!mate as candidates may receive a bill or refund for the difference depending on the final cost.

Budget for the cost of the elec!on have been included in the proposed opera!ng budget for Fiscal Year 2026-27 in General Fund election services account 100-120-6427.

Prior City Council/Commission Action
Not Applicable. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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Attachment(s)
Attachment 1 - Election Resolution

Attachment 2 - Candidate Statement Resolution

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
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773

1 RESOLUTION NO. 26-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA,

CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026, AND REQUESTING THE BOARD OF

SUPERVISORS OF THE COUNTY OF RIVERSIDE TO CONSOLIDATE THE GENERAL

MUNICIPAL ELECTION WITH THE STATE WIDE ELECTION BE HELD ON TUESDAY, NOVEMBER 3, 2026, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY

THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE

WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be h eld on Tuesday, November 3, 2026 for the election of Municipal Officers; and

WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the city precincts, polling places and election officers of the two elections be the same, and that the Registrar of Voters of the County of Riverside canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election.

THE CITY COUNCIL OF THE CITY OF EASTVALE, DOES HEREBY RESOLVE, DECL ARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Pursuant to the requirements of the laws of the State of California relating to general law cities, there is called and ordered to be held in the City of Eastvale, California, on Tuesday, November 3, 2026 , a General Municipal Election for the purpose of el ecting a Councilmember from Districts 1, 3, and 4, each for the full term of four years.

SECTION 2. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Riverside is hereby requested to consent and agree to the consolidation of the General Municipal Election with the Statewide General Electio n on Tuesday, November 3, 2026, for the purpose of the election of Councilmembers from District 1, 3, and 4 of the City of Eastvale, each for a the full term of four years.

SECTION 3. That the Board of Supervisors is requested to issue instructions to t he Registrar of Voters Office of the County of Riverside to take any and all steps necessary for the holding of the consolidated election.

SECTION 4. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ba llots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the elections.

774

2 SECTION 5. As required by Elections Code sections 10403 and 10418, the consolidated election shall be held and conducted, election boards appointed, voting precincts designated, candidates nominated, ballots printed, polls opened and closed, voter challenges determined, ballots counted and returned, returns canvassed, results declared, certificates of election issued, recounts conducted, election contests presented, and all other proceedings incidental to and connected with the election shall be regulated and done in accordance with the provisions of law regulating the statewide election.

SECTION 6. That notice of the time and place of holding the elections is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 7. That in the event of a tie vote (if any two or more persons receive an equal and the highest number of votes for an of fice) as certified by the Riverside County Registrar of Voters, the City Council, in accordance with Election Code Section 15651(a), shal l set a date and time and place and summon the candidates who have received the tie votes to appear and will determine the tie by lot.

SECTION 8. The Registrar of Voters is hereby authorized to canvass the returns of said General Municipal Election in accordance with state law.

SECTION 9. That the City Clerk is authorized to administer said election s and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill by the County of Riverside.

SECTION 10. That the City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED AND ADOPTED on this 10th day of June 2026.

_____________________________
Jocelyn Yow
Mayor

APPROVED AS TO FORM: ATTEST:

__________________________________ _______________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk

775

3 STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 2 6-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 10 day of June, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________
Marc A. Donohue, MMC
City Clerk

776

1 RESOLUTION NO. 26-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA,

ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS AT A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 3, 2026

WHEREAS, Section 13307 of the Elections Code of the State of Californ ia provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate’s statement.

THE CITY COUNCIL OF THE CITY OF EASTVALE, DOES HEREBY RESOLVE, DECL ARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. GENERAL PROVISIONS. Pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an election to be held in the City of Eastva le on November 3, 2026 , may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age, and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate nor membership or activity in partisan political organizations. The statement shall be filled in the Office of the C ity Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 6:00 p.m. of the next working day after the close of the nomination period.

SECTION 2. FOREIGN LANGUAGE POLICY.

A. Pursuant to the Federal Voting Rights Act, candidate’s statements will be translated into all languages required by the County of Riverside. The County is required to translate candidate’s statements into the following languages: Spanish

B. The candidate shall be required to pay for the cost of translating the candidate statement into Spanish.

SECTION 3. PAYMENT

A. The City Clerk shall estimate the total cost of the printing, handling, translating, and mailing of the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Action of 1965, as amended, and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet.

777

2 B. In the event an estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements.

Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual costs. In the event of underpayment, the City Clerk shall require the candidate to pay the balance of the cost incurred. In the event of an overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.

SECTION 4. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package.

SECTION 5. The City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution after, or once nominating petitions are issued.

SECTION 6 . All previous resolutions establishing City Council policy on payment for candidate statements are repealed.

SECTION 7. This resolution shall apply only to the election to be held on November 3, 2026 and shall then be repealed.

SECTION 8. The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED AND ADOPTED on this 10th day of June 2026.

______________________________________
Jocelyn Yow
Mayor

APPROVED AS TO FORM: ATTEST:

__________________________________ _______________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
778

3 STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 2 6-XX, was duly adopted by the City Council of the C ity of Eastvale, California, at a meeting held on the 10th day of June, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________
Marc A. Donohue, MMC
City Clerk

779

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.10
June 10, 2026
Accept the Dedica'on for Right-of-Way related to Parcel Map 37936, Parcel 4 Located on the Northeast Corner of Cantu- Galleano Ranch Road and Goodman Way.

Prepared By:

Jimmy Chung, Public Works Director/City Engineer
Recommended Action(s)
Staff recommends that the City Council:

1 .

Accept the dedication for right-of-way related to Parcel Map 37936, Parcel 4; and 2 .

Authorize the City Clerk to record the Deed.

Summary
The developer, Longhorn Steakhouse has submi1ed a legal descrip2on for the dedica2on of right-of- way at the northeast corner of the project along Cantu-Galleano Ranch Road and Goodman Way related to Parcel Map 37936, Parcel 4 on behalf of Tarpon Property Ownership 2, LLC.

The project’s condi2ons of approval, case no. PLN25-20031 requires the dedica2on to obtain the ultimate right-of-way in accordance with the City General Plan and any applicable Specific Plan.

The deed will be on file in the City Clerk’s Office.

Background
On August 20, 2025, the Planning Commission approved case no. PLN25-20031 for the development of a 5,780 square-foot commercial retail building for use as a restaurant and site improvements on a 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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1.17-acre parcel (CR-1) in an existing shopping center (The Goodman Commerce Center).

Environmental
The acceptance of the dedication does not require any environmental review.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
None.

Fiscal Impact
The acceptance of the dedication will not impact the City's operating budget.

Prior City Council/Commission Action
On August 20, 2025, Planning Commission approved PLN25-20031.

Attachment(s)
Attachment 1 - Deed & Legal Description
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782
783
784
785
786
787
788
789

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.11
June 10, 2026
Approval of Professional Services Agreement with CNS Engineers, Inc. for the Hellman Ave Street Widening Project
Prepared By:

Jimmy Chung, Public Works Director/City Engineer
Recommended Action(s)
Staff recommends that the City Council:

1 .

Approve a Professional Services Agreement with
CNS Engineers, Inc.
for the
Preliminary
Approval/Design and Environmental Documenta'on (PA&ED) phase for the
Hellman Ave
Street Widening Project in the amount of $1,410,944.34
; and
2 .

Authorize the City Manager to execute all necessary documents.

Summary
On November 5, 2025, the City issued Request for Proposal (RFP) No. 25-126EG to solicit proposals from qualiﬁed engineering ﬁrms. Proposals were due on December 9, 2025. A total of six (6) proposals were received via PlanetBids from the following firms in an alphabetical order:

1 .

CNS Engineers, Inc.
2 .

Dokken Engineering
3 .

GFT Infrastructure, Inc.
4 .

Mark Thomas
5 .

T.Y. Lin International
6 .

TKE Engineering, Inc.

Following an ini'al evalua'on based on the criteria outlined in Sec'on XV of the RFP, the two 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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highest-ranked ﬁrms were invited to par'cipate in interviews. Interviews were conducted in person at City Hall on February 10, 2026. The interview process focused on iden'fying a team capable of suppor'ng the City through all phases of the project, including ﬁnal design and construc'on support. Based on the evalua'on and interview process, staﬀ recommends awarding the contract to CNS Engineers, Inc. (CNS). CNS has successfully delivered similar projects including Ramon Road Bridge over Whitewater River in Palm Springs and Overland Drive Bridge over Murrieta Creek in City of Temecula.

The proposed team includes several specialty subconsultants with exper'se in key technical areas as follows:

LSA - Environmental Documenta'on and Regulatory PermiJng, Traﬃc Study and VMT Analysis
BKF - Drainage, Water Quality, Engineering Surveying and Mapping, Right of Way Engineering Group Delta Consultants - Geotechnical Investigation, Hazardous Materials Lin Consulting - Traffic Signal, Street Lighting
Monument ROW - Right of Way Appraisal and Acquisition, Utility Coordination Community Works Design Group - Landscaping

The project will be funded through Transporta'on Uniform Mi'ga'on Fees (TUMF) and local funds.

At this 'me, approval is requested for the professional services agreement covering Preliminary Approval/Design and Environmental Documentation (PA&ED) only.

This RFP is intended to select a single consultant team to support the City through all phases of the project. Staﬀ will return to City Council as needed to amend the contract and request addi'onal funding authorization for subsequent phases as needed.

Background
The Hellman Avenue Street Widening Project is iden'ﬁed as a cri'cal project in the City of Eastvale’s adopted Five-Year Capital Improvement Plan (CIP) for FY 2025/26 through FY 2029/30.

Hellman Avenue is located on the westernmost edge of the City and serves as a boundary, running in a north-south direc'on. It func'ons as a key transporta'on corridor, connec'ng the neighboring City of Ontario to the north and transi'oning into River Road, which leads to the City of Norco to the south. Hellman Avenue is also designated as a truck route.

Currently, Hellman Avenue consists of four travel lanes but narrows to two lanes at Walters Street and con'nues south in that conﬁgura'on to River Road. This reduc'on creates a boOleneck and contributes to traﬃc conges'on. The proposed project will widen Hellman Avenue from River Road to just north of Walters Street to add an addi'onal travel lane and sidewalk. The scope also includes widening the exis'ng bridge(s) within this segment to accommodate the improvements. The roadway centerline serves as the boundary between the City of Chino and the City of Eastvale.

Recognizing an opportunity for interagency coordina'on, staﬀ reached out to the City of Chino to explore a poten'al partnership. While Chino expressed support for the project, it is unable to commit funding at this 'me. As a result, the project scope is limited to the northbound side within the City’s right-of-way. The full project limits are shown in Attachment 1.

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In addi'on to the roadway and bridge widening components, the RFP included an op'onal task to prepare construc'on plans for a school traﬃc drop-oﬀ and pick-up area on an exis'ng vacant lot owned by the Orange County Flood Control District (AOachment 2). The site is located within a designated ﬂoodplain and is intended to help alleviate traﬃc conges'on associated with school operations during morning drop-off and afternoon pick-up periods.

In partnership with the Corona-Norco Uniﬁed School District (CNUSD), the City’s role is to facilitate coordina'on with permiJng agencies and retain consultants to prepare the necessary plans.

CNUSD will be ﬁnancially responsible for the design and improvements, but the City will serve as the ul'mate decision-making authority for the project. Staﬀ is currently working on a separate Coopera've Agreement with CNUSD, which will be presented to the City Council for review and approval at a future date. Un'l the Coopera've Agreement is executed, a No'ce to Proceed for the school traffic drop-off and pick-up area task included under Task E will not be issued.

Environmental
Approval of the agreement is categorically exempt from the California Environment Quality Act (CEQA) review under the CEQA Guidelines Sec'on 15303. An environmental determina'on will be required prior to construction of the project.

Strategic Plan Action - Priority Level: 2
| Target #: E
| Goal #: F
Improve traffic mobility and management throughout the City's key corridors Fiscal Impact
The total ﬁscal impact associated with approval of the professional services agreement is $1,410,944.34. Adequate funding is available in the Fiscal Year 2025-26 budget under Capital Improvement Plan Project No. 93034,
Hellman Avenue Street Widening,
within the Transporta'on
Uniform Mitigation Fee (TUMF) account (270-510-6660-94006).

Prior City Council/Commission Action
On November 12, 2025, the City Council approved the Transporta'on Uniform Mi'ga'on Fee (TUMF) Program Reimbursement Agreement with WRCOG for the Hellman Avenue Street Widening Project.

Attachment(s)
Attachment 1 - Project Limit

Attachment 2 - Existing vacant lot owned by the OCFCD
Attachment 3 - Agreement with CNS.pdf

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HELLMAN AVENUE

CHANDLER STREET

CUCAMONGA CREEK

WALTERS STREET

RIVER ROAD

HELLMAN AVENUE STREET

WIDENING INCLUDING

BRIDGE WIDENING OVER

CUCAMONGA CREEK
BRIDGE
793

CUCAMONGA CREEK

PHILISTINE

RONDO SCHOOL

OF DISCOVERY
794
- 1 -

AGREEMENT FOR HELLMAN AVENUE STREET WIDENING SERVICES

BETWEEN

THE CITY OF EASTVALE, CALIFORNIA
AND
CNS ENGINEERS, INC.

This Agreement for Hellman Avenue Street Widening Services (“Agreement”) is entered into as of this 10th day of June, 2026 (“Effective Date”) by and between the City of Eastvale, a municipal corporation (“City”) organized under the laws of the State of California, and CNS Engineers, Inc., an S-Corporation, with its principal place of business in Riverside, CA (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by Request for Proposals No. 25-126EG, the performance of the services defined and described particularly in Section 2 of this Agreement.

B. Contractor, following submission of a proposal for the performance of the services defined and described particularly in Section 2 of this Agreement, was selected by the City to perform those services.

C. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT.

The Term of this Agreement is for 5 years, commencing on the Effective Date (“Term”) unless earlier terminated as provided in Section 20 “Termination of Agreement”.

Contractor shall complete the Services within the Term of this Agreement and shall meet any other established schedules and deadlines.

SECTION 2. SCOPE OF SERVICES.

Contractor agrees to perform the services set forth in Contractor’s Proposal, attached hereto as Exhibit “A” “Proposal” (hereinafter, the “Services”) and made a part of this Agreement by this reference. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Contractor shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Contractor to continue performing the Services. Only the portions of Contractor’s Proposal which describe the Services to be provided and the 795
- 2 -
compensation for such Services shall be incorporated into this Agreement. Other information, terms and conditions contained in the Proposal are not incorporated into this Agreement shall be of no force or effect. If there is any conflict between the body of this Agreement and the Contractor’s Proposal, the body of this Agreement shall govern.

SECTION 3. ADDITIONAL SERVICES.

Contractor shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit “A”. The total compensation, including reimbursement for actual expenses, shall not exceed One Million Four Hundred Ten Thousand Nine Hundred Forty-Four dollars and Thirty-Four cents ($1,410,944.34), unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. (b) Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subcontractor contracts. Subcontractor charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “A” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission.
(c) Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, City will use its best efforts to cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice. (d) Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Contractor’s work under this 796
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Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Contractor’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF MATERIALS; EXCEPTIONS; WARRANTY. (a) Documents and Data. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement (“Materials”) shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such Materials. .
(b) If and to the extent that City utilizes for any purpose not related to this Agreement any Materials prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement, Contractor’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the Materials.
(c) All final work product developed by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such final work product if paid for by the City. This provision specifically excludes Contractors’ work notes and drafts, which are owned by Contractor, not City.
(d) Contractor warrants that all Materials it drafts and completes pursuant to this Agreement constitutes original work. Specifically, Contractor understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Materials generated by such AI tools to City and representing it as Contractor’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, City specifically rejects ownership of such Materials. Contractor is required to indemnify and defend City to the fullest extent allowed by applicable law should it violate this Section.
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SECTION 7. CONTRACTOR'S BOOKS AND RECORDS.
(a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor’s performance of the Services. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to the Services, including expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. In accordance with California Government Code Section 8546.7, if the total compensation in Section 4 exceeds ten thousand dollars ($10,000.00), this Agreement and the Contractor's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor’s address indicated for receipt of notices in this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Contractor’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

SECTION 8. INDEPENDENT CONTRACTOR.
(a) Contractor is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Contractor shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise.
(b) The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Contractor or any of Contractor’s personnel.

Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s personnel are in any manner officials, officers, or employees of City. 798
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(c) Neither Contractor, nor any of Contractor’s personnel shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor, its officers, employees, agents or subcontractors, may have to any such rights. Contractor’s indemnity obligations in Section 16 “Indemnification” of this Agreement include the obligation to indemnify the City from and against any liability that may arise related to claims that Contractor, its officers, employees, agents or subcontractors, are entitled to retirement, health care or any other benefits that accrue to City employees. This provision shall survive the expiration or earlier termination of this Agreement.

SECTION 9. STANDARD OF PERFORMANCE.
(a) Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Contractor under this Agreement. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Proposal” that shall also be applicable to Contractor’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
(b) Contractor warrants that (1) it has thoroughly investigated and considered the work to be performed, (2) it has investigated the issues, regarding the scope of Services to be provided, (3) it has carefully considered how the work should be performed, and (4) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
(c) Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Contractor shall at all times enforce strict discipline and good order among its employees. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Services, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Services to be performed by the Contractor and shall not be re- employed on the Services.

SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the Term of this Agreement. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement and such 799
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licenses, permits and approvals shall be maintained throughout the Term of this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this section.

SECTION 11. PREVAILING WAGE LAWS
Contractor represents that it is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall obtain a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement from the website of the Division of Labor Statistics and Research of the Department of Industrial Relations located at www.dir.ca.gov/dlsr/. In the alternative, Contractor may view a copy of the prevailing rates of per diem wages at the City. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the project and require the same of any subcontractors. This project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements.

SECTION 12. NONDISCRIMINATION.

Contractor shall not discriminate, in any way, against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status in connection with or related to the performance of this Agreement.

SECTION 13. UNAUTHORIZED ALIENS.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should 800
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Contractor so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

SECTION 14. CONFLICTS OF INTEREST.
(a) Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of the Services. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Contractor is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Contractor is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Contractor will perform non- related services for other governmental agencies and private Parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Contractor shall not use City’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. (b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall 801
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have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Contractor’s conduct.
(d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Contractor shall not be held criminally or civilly liable under any Federal or State trade secret law for the disclosure of a trade secret that is made in confidence to a Federal, State, or local government official or to an attorney solely for the purpose of reporting or investigating a suspected violation of law or for the disclosure of a trade secret that is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.

SECTION 16. INDEMNIFICATION.
(a) Design Professional Indemnification. Contractor is a “design professional” as defined in Civil Code Section 2782.8. In accordance with Civil Code Section 2782.8, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims") to the extent same arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, its officers, agents, employees or sub-consultants (or any entity or individual that Contractor shall bear the legal liability thereof). In the event Claims are found by the trier of fact to have been caused by the joint or concurrent negligence of the City, its contractors and other design professionals, and Contractor, damages and expenses from both indemnity and duty to defend obligations shall be borne by each party in proportion to its negligence.

Notwithstanding the foregoing, in the event one or more defendants are unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Contractor shall meet and confer with other parties regarding unpaid defense costs. The provisions of this section pertaining to Contractor’s duty to defend shall not apply if there is a project- specific general liability policy of insurance that insures all project participants for general liability exposure on a primary basis and also covers all design professionals involved with the project for their legal liability arising out of their professional services on a primary basis.
(b) Indemnification from Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement naming the Indemnified Parties as 802
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additional indemnitees. In the event Contractor fails to obtain such indemnity obligations from others as required herein, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section.
(c) City’s Negligence. The provisions of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.

SECTION 17. INSURANCE.

Contractor agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “B” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Contractor agrees to provide City with copies of required policies upon request.

SECTION 18. ASSIGNMENT.

The expertise and experience of Contractor are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor under this Agreement. In recognition of that interest, Contractor shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Contractor’s duties or obligations under this Agreement without the prior written consent of the City.

Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Contractor, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.

SECTION 19. CONTINUITY OF PERSONNEL.

Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance. If City doe not agree to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.

SECTION 20. TERMINATION OF AGREEMENT.
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(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Contractor. In the event such notice is given, Contractor shall cease immediately all work in progress. (b) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor, or City may terminate this Agreement immediately upon written notice. (c) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor’s possession shall be returned to City.

Contractor shall furnish to City a final invoice for work performed and expenses incurred by Contractor, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.

SECTION 21. DEFAULT.

In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant, in the sole discretion of the City. During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

Contractor shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Contractor in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.
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SECTION 24. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:

To City: City of Eastvale
Attn: Jimmy Chung, Public Works Director
12363 Limonite Ave., Suite 910
Eastvale, CA 91752
To Contractor: CNS Engineers, Inc.

Attn: James J. Lu, President
11870 Pierce Street, Suite 265
Riverside, CA 92505

Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to execute this Agreement.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Eastvale Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if it does not exceed the amount that may be approved administratively pursuant to the Eastvale Municipal Code. The 805
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Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void. The City’s City Manager may, but is not required to, make minor amendments not affecting substantive terms without further authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do not otherwise reduce City’s rights under this Agreement. All other amendments shall be approved by the City Council.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work by Contractor shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits "A" and "B", is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s). 806
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SECTION 34. CONFLICTING TERMS.

Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.

SECTION 35. ELECTRONIC SIGNATURE.

The Parties agree that the Parties may use electronic signatures to execute this Agreement. Such signatures shall have the same force and effect as if this Agreement were executed by hand. Contractor agrees to indemnify, defend, and hold the City harmless from any claim, damage, or liability associated with transmitting an electronic signature or an electronically signed record by electronic transmission.

SECTION 36. DATA PROTECTION.
a) Contractor shall protect, using the most secure means and technology that is commercially available, City-provided data or consumer-provided data acquired in the course and scope of this Agreement, including but not limited to customer lists and customer credit card or consumer data, (collectively, the “City Data”). Contractor shall notify City in writing as soon as reasonably feasible, and in any event within twenty-four (24) hours, of Contractor’s discovery or reasonable belief of any unauthorized access of City Data (a “Data Breach”), or of any incident affecting, or potentially affecting City Data related to cyber security (a “Security Incident”), including, but not limited to, denial of service attack, and system outage, instability or degradation due to computer malware or virus. Contractor shall begin remediation immediately. Contractor shall provide daily updates, or more frequently if required by City, regarding findings and actions performed by Contractor until the Data Breach or Security Incident has been effectively resolved to City’s satisfaction. Contractor shall conduct an investigation of the Data Breach or Security Incident and shall share the report of the investigation with City. At City’s sole discretion, City and its authorized agents shall have the right to lead or participate in the investigation. Contractor shall cooperate fully with City, its agents and law enforcement. b) If City is subject to liability for any Data Breach or Security Incident, then Contractor shall fully indemnify and hold harmless City and defend against any resulting actions.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
[SIGNATURES ON FOLLOWING PAGE]

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CITY OF EASTVALE
___________________________
Mark Orme
City Manager
ATTEST:
___________________________
Marc Donohue
City Clerk

APPROVED AS TO FORM
_______________________________
Erica Vega
City Attorney
CNS ENGINEERS, INC.
____
NAME: James Lu
ITS: President
808
4860-2752-1654 v3
EXHIBIT "A"

PROPOSAL
809
810
811
812
813
814
815
816
817
818
819
820
821
822
823
824
825
826
827
828
829
830
831
832
833
834
Consultant:

Project Name:

City Project No. Date: 5/20/2026

DIRECT LABOR
Hours
Loaded Billing
Rate Total
118 $330 38,940.00$
924 $235 217,140.00$
134 $250 33,500.00$
92 $180 16,560.00$
492 $136 66,912.00$
452 $126 56,952.00$
96 $145 13,920.00$
24 $95 2,280.00$

TOTAL LOADED LABOR COSTS
a) Subtotal Direct Labor Costs 446,204.00$

OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.) 2,500.00$
500.00$
-$
-$
3,000.00$
Prime Cost: 449,204.00$

SUBCONSULTANTS' COSTS
LSA Associates 566,744.18 $
Group Delta Consultants 101,094.60 $
BKF Engineers 236,611.00 $
Monument ROW 20,990.00 $
Community Work Design Group 31,100.00 $
Lin Consulting 5,200.56 $
961,740.34$
1,410,944.34$
Hellman Avenue Street Widening Project (CIP No. 93034)
City of Eastvale
Cost Proposal (PA&ED Phase)
Prime Consultant Sub Consultant 2nd Tier Sub Consultant CNS Engineers, Inc.

CIP No. 93034
Design Engineer I
Senior CADD Designer
Classification Name
Principal / Structures Manager James J. Lu
TOTAL COST [(a) + (b) + (c)]
b) TOTAL OTHER DIRECT COSTS
c) TOTAL SUBCONSULTANTS' COSTS
Simulation
Mileage
CADD Designer
Project Manager Steve Hosford
Senior Engineer II
Project Engineer
Design Engineer II
835
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Date: 5/20/26Contract No.: CIP No. 93034Consultant: CNS Engineers, Inc.Task No. Task DescriptionPrincipal / Structures ManagerProject ManagerSenior Engineer IIProject EngineerDesign Engineer IIDesign Engineer ISenior CADD DesignerCADD DesignerTotal HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 330.00 $ 235.00 $ 250.00 $ 180.00 $ 136.00 $ 126.00 $ 145.00 $ 95.00 Task A1.1 Project Management 12 108 120 29,340.00$ 1,400.00$ 30,740.00$ 1.2 Meetings and Coordination 32 160 32 32 256 60,512.00$ 9,676.00$ 70,188.00$ 1.3 Quality Assurance and Quality Control 28 172 200 49,660.00$ 1,680.00$ 51,340.00$ Task B2.1 Data Collection and Site Reconnaissance 8 8 8 8 32 6,328.00$ 6,256.00$ 12,584.00$ 2.2 Engineering Surveying and Aerial Topographic Mapping 8 4 16 16 8 52 7,976.00$ 89,434.00$ 97,410.00$ 2.3 Utility Research and Base Mapping 16 8 16 40 6,864.00$ 7,110.00$ 13,974.00$ Task C3.03.1 Traffic Study 16 8 24 4,768.00$ 38,873.02$ 43,641.02$ 3.2Roadway Conceptual Design Alternatives and 30% Complete Design Plans 80 120 80 280 45,200.00$ 10,656.72$ 55,856.72$ 3.3 Preliminary Geotechnical Investigation and Design Reports 0 -$ 42,300.39$ 42,300.39$ 3.4 Preliminary Hydrology and Hydraulics Study 0 -$ 58,310.00$ 58,310.00$ 3.5 Bridge 30% Design Study 16 80 80 128 80 16 400 70,208.00$ -$ 70,208.00$ 3.6 Preliminary Right of Way Determination and Cost Estimates 8 8 16 32 4,984.00$ 13,280.00$ 18,264.00$ 3.7 30% Design Cost Estimates 16 4 4 32 16 72 11,848.00$ 9,263.84$ 21,111.84$ Task D4.14.1.1 Project Management 0 -$ 47,375.33$ 47,375.33$ 4.1.2 Kickoff Meeting 0 -$ 1,188.10$ 1,188.10$ 4.1.3 Project Description 4 12 2 18 4,640.00$ 10,342.80$ 14,982.80$ 4.24.2.1 Air Quality, Energy, Greenhouse Gas 0 -$ 8,994.52$ 8,994.52$ 4.2.2 Biological Resources 16 16 32 5,936.00$ 50,663.81$ 56,599.81$ 4.2.2.a Biological (Special Status Plants) 0 -$ 18,268.04$ 18,268.04$ 4.2.2.b Biological (Crotch BB Surveys) 0 -$ 16,162.35$ 16,162.35$ 4.2.2.c Biological (LBV/WIFL) 0 -$ 28,764.65$ 28,764.65$ 4.2.3 Cultural Resources 0 -$ 22,394.55$ 22,394.55$ 4.2.4 Noise 0 -$ 8,285.91$ 8,285.91$ 4.2.5 Hazardous Materials/Phase I Initial Site Assessment (ISA) 0 -$ 8,871.05$ 8,871.05$ 4.2.6 Water Quality/Assessment 0 -$ 20,938.00$ 20,938.00$ 4.34.3.1 Administrative Draft IS/MND 2 16 16 16 50 8,612.00$ 35,861.40$ 44,473.40$ 4.3.2 Screencheck Draft IS/MND 0 -$ 17,615.64$ 17,615.64$ 4.3.3 Public Review Draft IS/MND 0 -$ 11,392.99$ 11,392.99$ 4.3.4 Response to Comments/Final MND 2 8 8 18 3,548.00$ 9,950.30$ 13,498.30$ 4.3.5 Mitigation Monitoring and Reporting Program 8 8 1,880.00$ 2,286.02$ 4,166.02$ 4.44.4.1 Biological (BUOW Survey) 0 -$ 15,854.72$ 15,854.72$ 4.4.2 Biological (Bats) 0 -$ 23,450.04$ 23,450.04$ 4.4.3 DBESP 2 12 14 3,480.00$ 25,147.32$ 28,627.32$ 4.4.4 RCA/Resource Agency Coordination 2 12 14 3,480.00$ 16,230.24$ 19,710.24$ 4.4.5 Conceptual Mitigation Plan 0 -$ 38,078.48$ 38,078.48$ Project Approval (Preliminary Engineering Design)Conditional ServicesEnviromnemtal CEQA Documentation Technical Studies Environmental management and Project InitiationEnvironmental DocumentationProject Approval (Preliminary Engineering Design) and Environmental Documentation [PA&ED]City of EastvaleCost Proposal - Man Hour WorksheetPhase I - Project Approval and Environmental Documentation (PA&ED) and 30% Design Plans and Estimates Project Administration and CoordinationRecords and Base Plans

Page 2 of 29 ends

836
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Date: 5/20/26Contract No.: CIP No. 93034Consultant: CNS Engineers, Inc.Task No. Task DescriptionPrincipal / Structures ManagerProject ManagerSenior Engineer IIProject EngineerDesign Engineer IIDesign Engineer ISenior CADD DesignerCADD DesignerTotal HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 330.00 $ 235.00 $ 250.00 $ 180.00 $ 136.00 $ 126.00 $ 145.00 $ 95.00 City of EastvaleCost Proposal - Man Hour Worksheet4.4.6 EIR 8 24 4 4 40 9,824.00$ 45,949.61$ 55,773.61$ Task E5.15.1.1 Information Gathering 12 12 8 32 5,460.00$ -$ 5,460.00$ 5.1.2 Traffic Operations Analysis 0 -$ 19,088.04$ 19,088.04$ 5.1.3 Site Drainage 0 -$ 25,009.00$ 25,009.00$ 5.1.4 Geotechnical Investigation 0 -$ 29,556.16$ 29,556.16$ 5.1.5 Conceptual Configuration study 2 32 12 24 70 12,836.00$ 2,420.00$ 15,256.00$ 5.2 Design of Temporary Improvements 2 48 64 120 234 35,764.00$ 15,157.00$ 50,921.00$ 5.3 Design of Permanent Improvements 2 24 32 72 130 19,724.00$ 11,665.00$ 31,389.00$ 5.4 CEQA NOE Filing 0 -$ 2,524.70$ 2,524.70$ 5.55.5.1 OCFCD Encroachment Permit 28 12 40 8,092.00$ -$ 8,092.00$ 5.5.2 Environmental Permitting 4 64 24 92 19,384.00$ 47,797.42$ 67,181.42$ 5.6 Construction Assistance16 8 8 32 5,856.00$ 4,170.00$ 10,026.00$ 118 924 134 92 492 452 96 24 2332 1,375,897.17$ 35,047.17$ 1,410,944.34$ Rondo Elementary School Auxilary Student Dropoff/ Pick-up SiteTotal Cost w/ ODCTotal Hours Total Labor Cost Subtotal ODC Preliminary StudyPermits and Coordination

Page 3 of 29 ends

837
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Contract No.: CIP No. 93034
Consultant: CNS Engineers, Inc.

Task No. Task Description Subtotal Labor Cost
CNS Subconsultants
Task A

1.1 Project Management 1,467.00 $ - $ 1,467.00$

1.2 Meetings and Coordination 3,025.60 $ - $ 3,025.60$

1.3 Quality Assurance and Quality Control 2,483.00 $ - $ 2,483.00$ Task B

2.1 Data Collection and Site Reconnaissance - $ -$ -$

2.2 Engineering Surveying and Aerial Topographic Mapping -$ -$ -$

2.3 Utility Research and Base Mapping -$ -$ -$ Task C

3.0 3.1 Traffic Study -$ -$ -$

3.2 Roadway Conceptual Design Alternatives and 30% Complete Design Plans -$ -$ -$

3.3 Preliminary Geotechnical Investigation and Design Reports -$ -$ -$

3.4 Preliminary Hydrology and Hydraulics Study -$ -$ -$

3.5 Bridge 30% Design Study -$ -$ -$

3.6 Preliminary Right of Way Determination and Cost Estimates -$ -$ -$

3.7 30% Design Cost Estimates -$ -$ -$ Task D

4.1 4.1.1 Project Management -$ -$ -$

4.1.2 Kickoff Meeting -$ -$ -$

4.1.3 Project Description -$ 517.14$ 517.14$

4.2 4.2.1 Air Quality, Energy, Greenhouse Gas -$ 449.73$ 449.73$

4.2.2 Biological Resources -$ 2,533.19$ 2,533.19$

4.2.2.a Biological (Special Status Plants) - $ 2,740.21$ 2,740.21$

4.2.2.b Biological (Crotch BB Surveys) -$ 808.12$ 808.12$

4.2.2.c Biological (LBV/WIFL) -$ 7,191.16$ 7,191.16$

4.2.3 Cultural Resources -$ 1,119.73$ 1,119.73$

4.2.4 Noise -$ 414.30$ 414.30$

4.2.5 Hazardous Materials/Phase I Initial Site Assessment (ISA) -$ -$ -$

4.2.6 Water Quality/Assessment -$ -$ -$

4.3 4.3.1 Administrative Draft IS/MND -$ - $ - $

4.3.2 Screencheck Draft IS/MND -$ - $ - $

4.3.3 Public Review Draft IS/MND -$ - $ - $

4.3.4 Response to Comments/Final MND - $ - $ - $

4.3.5 Mitigation Monitoring and Reporting Program -$ - $ -$

4.4 4.4.1 Biological (BUOW Survey) -$ 792.74$ 792.74$

4.4.2 Biological (Bats) -$ 11,725.02$ 11,725.02$

4.4.3 DBESP -$ 1,257.37$ 1,257.37$

4.4.4 RCA/Resource Agency Coordination -$ 811.51$ 811.51$

4.4.5 Conceptual Mitigation Plan -$ 1,903.92$ 1,903.92$

4.4.6 EIR -$ -$ -$
Task E

5.1 City of Eastvale
Cost Proposal - Man Hour Worksheet
Phase I - Project Approval and Environmental Documentation (PA&ED) and 30% Design Plans and Estimates Project Administration and Coordination
Records and Base Plans
Costs associated with improvements at the Rondo Elementary School Auxilary Student Dropoff/ Pick-up Site Labor Cost
Rondo Elementary School Auxilary Student Dropoff/ Pick-up Site Preliminary Study
Project Approval (Preliminary Engineering Design)
Environmental Documentation
Environmental management and Project Initiation
Technical Studies
Enviromnemtal CEQA Documentation
Conditional Services
Project Approval (Preliminary Engineering Design) and Environmental Documentation [PA&ED]

Page 4 of 29 ends

Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Contract No.: CIP No. 93034
Consultant: CNS Engineers, Inc.

Task No. Task Description Subtotal Labor Cost
CNS Subconsultants
City of Eastvale
Cost Proposal - Man Hour Worksheet
Costs associated with improvements at the Rondo Elementary School Auxilary Student Dropoff/ Pick-up Site Labor Cost

5.1.1 Information Gathering 5,460.00 $ - $ 5,460.00$

5.1.2 Traffic Operations Analysis - $ 19,088.04$ 19,088.04$

5.1.3 Site Drainage - $ 25,009.00$ 25,009.00$

5.1.4 Geotechnical Investigation - $ 29,556.16$ 29,556.16$

5.1.5 Conceptual Configuration study 12,836.00 $ 2,420.00$ 15,256.00$

5.2 Design of Temporary Improvements 35,764.00$ 15,157.00$ 50,921.00$

5.3 Design of Permanent Improvements 19,724.00$ 11,665.00$ 31,389.00$

5.4 CEQA NOE Filing -$ 2,524.70$ 2,524.70$

5.5 5.5.1 OCFCD Encroachment Permit 8,092.00$ - $ 8,092.00$

5.5.2 Environmental Permitting 19,384.00$ 47,797.42$ 67,181.42$

5.6 Construction Assistance 5,856.00$ 4,170.00$ 10,026.00$ 303,743.05$
554.01$
304,297.06$ Total Cost w/ ODC
Permits and Coordination
Total Hours Total Labor Cost
Subtotal ODC

Page 5 of 29 ends

CNS Engineers
Classification Loaded Billing Rate
Principal / Structures Manager $330
Senior Project Manager $280
Project Manager $235
Senior Engineer II $250
Senior Engineer I $225
Project Engineer $180
Design Engineer III $155
Design Engineer II $136
Design Engineer I $126
Assistant Design Engineer $105
Senior CADD Designer $145
CADD Designer $95
Project Administrator $95Notes:

1. The listed billing rates are proposed to be escalated by up to 4% annually with City's prior approval while the task budget per the scope remains the same in each project phase.

2. The billing rates include overhead, 10% profit and incidental costs. 840
Consultant:

Project Name:

City Project No. Date: 5/20/2026

DIRECT LABOR
Hours
Loaded Billing
Rate Total
120 $ 334 40,098.24$
268 $ 260 69,652.13$
107 $ 327 34,959.72$
525 $ 239 125,307.00$
334 $ 191 63,775.30$
567 $ 143 81,198.94$
520 $ 122 63,435.84$
199 $ 191 37,997.86$
274 $ 143 39,238.99$

TOTAL LOADED LABOR COSTS
a) Subtotal Direct Labor Costs 555,664.01$

OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.) 1,760.00$
1,012.97$
4,781.70$
GPS Unit 3,162.50 $
Postage/Delivery 363.00 $
-$
D
11,080.17$

SUBCONSULTANTS' COSTS
Subconsultant - $
-$
-$
-$
-$
-$
566,744.18$
CIP NO. 93034
City of Eastvale
Cost Proposal (PA&ED Phase)
Prime Consultant Sub Consultant 2nd Tier Sub Consultant LSA Associates
Hellman Avenue Street Widening Project (CIP No. 93034)
Classification Name
Principal-in-Charge Deborah Pracillio
Senior Technical Staff
Technical Staff
Assistant Technical Staff
Discipline Lead
Associate
Project Manager T.J. Warrner
GIS/Graphics
Admin/Document Management
b) TOTAL OTHER DIRECT COSTS
CHRIS info Center Records Research
Reproduction
Mileage
c) TOTAL SUBCONSULTANTS' COSTS
TOTAL COST [(a) + (b) + (c)]
841
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Date: 5/20/26Contract No.: CIP NO. 93034Consultant: LSA AssociatesTask No. Task DescriptionPrincipal-in-Charge Project Manager Discipline Lead AssociateSenior Technical StaffTechnical StaffAssistant Technical StaffGIS/GraphicsAdmin/Document ManagementTotal HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 334 $ 260 $ 327 $ 239 $ 191 $ 143 $ 122 $ 191 $ 143 Task A1.1Project Management0-$ -$ -$ 1.2 Meetings and Coordination 0 -$ -$ -$ 1.3 Quality Assurance and Quality Control 0 -$ -$ -$ Task B2.1 Data Collection and Site Reconnaissance 0 -$ -$ -$ 2.2 Engineering Surveying and Aerial Topographic Mapping 0 -$ -$ -$ 2.3 Utility Research and Base Mapping 0 -$ -$ -$ Task C3.03.1 Traffic Study 1 2 20 38 58 118 2 8 247 38,873.02$ -$ 38,873.02$ 3.2Roadway Conceptual Design Alternatives and 30% Complete Design Plans 0 -$ -$ -$ 3.3 Preliminary Geotechnical Investigation and Design Reports 0 -$ -$ -$ 3.4 Preliminary Hydrology and Hydraulics Study 0 -$ -$ -$ 3.530% Bridge Design Study 0-$ -$ -$ 3.6 Preliminary Right of Way Determination and Cost Estimates 0 -$ -$ -$ 3.7 30% Design Cost Estimates 0 -$ -$ -$ Task D4.14.1.1 Project Management 50 118 168 47,375.33$ -$ 47,375.33$ 4.1.2Kickoff Meeting2241,188.10$ -$ 1,188.10$ 4.1.3 Project Description 2 6 40 8 6 62 10,342.80$ -$ 10,342.80$ 4.24.2.1 Air Quality, Energy, Greenhouse Gas 1 2 3 6 40 0 52 8,994.52$ -$ 8,994.52$ 4.2.2 Biological Resources (ARDR and BRA Report) 2 4 20 86 84 40 28 264 50,663.81$ -$ 50,663.81$ 4.2.2.a Biological (Special Status Plants) 1 2 2 40 56 6 8 115 18,268.04$ -$ 18,268.04$ 4.2.2.b Biological (Crotch BB Surveys) 1 2 2 64 6 9 84 16,162.35$ -$ 16,162.35$ 4.2.2.c Biological (LBV/WIFL) 1 2 2 104 6 9 124 28,764.65$ -$ 28,764.65$ 4.2.3 Cultural Resources 1 2 2 54 24 10 4 10 107 22,394.55$ -$ 22,394.55$ 4.2.4 Noise 1 2 2 19 13 2 39 8,285.91$ -$ 8,285.91$ 4.2.5 Hazardous Materials/Phase I Initial Site Assessment (ISA) 0 -$ -$ -$ 4.2.6Water Quality/Assessment0-$ -$ -$ 4.34.3.1 Administrative Draft IS/MND 12 26 2 4 10 100 14 32 200 35,861.40$ -$ 35,861.40$ 4.3.2Screencheck Draft IS/MND612228348249617,615.64$ -$ 17,615.64$ 4.3.3 Public Review Draft IS/MND 4 6 14 4 40 68 11,392.99$ -$ 11,392.99$ 4.3.4 Response to Comments/Final MND 4 10 0 10 0 14 4 6 48 9,950.30$ -$ 9,950.30$ 4.3.5Mitigation Monitoring and Reporting Program1282132,286.02$ -$ 2,286.02$ 4.44.4.1 Biological (BUOW Survey) 1 2 2 8 82 6 9 110 15,854.72$ -$ 15,854.72$ 4.4.2 Biological (Bats) 1 2 2 8 52 28 30 6 9 138 23,450.04$ -$ 23,450.04$ 4.4.3 DBESP 2 6 12 32 48 16 10 126 25,147.32$ -$ 25,147.32$ 4.4.4 RCA/Resource Agency Coordination 4 8 10 40 62 16,230.24$ -$ 16,230.24$ 4.4.5 Conceptual Mitigation Plan 2 8 12 80 40 27 10 179 38,078.48$ -$ 38,078.48$ 4.4.6 EIR 12 28 2 10 76 80 30 40 278 45,949.61$ -$ 45,949.61$ Task E5.15.1.1 Information Gathering 0 -$ -$ -$ 5.1.2 Traffic Operations Analysis 2 4 8 16 24 60 2 4 120 19,088.04$ -$ 19,088.04$ 5.1.3 Site Drainage 0 -$ -$ -$ 5.1.4 Geotechnical Investigation 0 -$ -$ -$ 5.1.5 Conceptual Configuration study 0 -$ -$ -$ 5.2 Design of Temporary Improvements 0 -$ -$ -$ 5.3 Design of Permanent Improvements 0 -$ -$ -$ 5.4 CEQA NOE Filing 2 14 16 2,524.70$ -$ 2,524.70$ 5.55.5.1 OCFCD Encroachment Permit 0 -$ -$ -$ 5.5.2 Environmental Permitting 6 8 2 72 72 16 8 10 194 40,921.42$ -$ 40,921.42$ 5.6 Construction Assistance0 -$ -$ -$ 120 268 107 525 334 567 520 199 274 2914 555,664.01$ 11,080.17$ 566,744.18$ Conditional ServicesProject Approval (Preliminary Engineering Design) and Environmental Documentation [PA&ED]Project Approval (Preliminary Engineering Design)Environmental Documentation Technical Studies Enviromnemtal CEQA Documentation Environmental management and Project InitiationCity of EastvaleCost Proposal - Man Hour WorksheetPhase I - Project Approval and Environmental Documentation (PA&ED) and 30% Plans and Estimates Project Administration and CoordinationRecords and Base Plans Rondo Elementary School Auxilary Student Dropoff/ Pick-up SiteTotal Hours Total Labor Cost Subtotal ODC Total Cost w/ ODCPermits and CoordinationPreliminary StudyPage 8 of 29 842
LSA Associates
Classification
Loaded Billing
Rate
Principal-in-charge $334
Project Manager $260
Discipline Lead $327
Associate $239
Senior Technical Staff $191
Technical Staff $143
Assistant Technical Staff $122
GIS/ Graphics $191
Admin/ Document Managenment $143

1. The listed billing rates are proposed to be escalated by up to 4% annually with City's prior approval while the task budget per the scope remains the same in each project phase.

2. The billing rates include overhead, 10% profit and incidental costs. 843
Consultant:

Project Name:

City Project No. Date: 5/11/2026

DIRECT LABOR
Hours
Loaded Billing
Rate Total
125 $224.41 28,050.70$
2 $248.87 497.74$
24 $226.27 5,430.40$
0 $189.14 -$
196 $131.26 25,727.64$
120 $101.34 12,160.41$
32 $112.74 3,607.78$
56 $93.80 5,252.94$

TOTAL LOADED LABOR COSTS
a) Subtotal Direct Labor Costs 80,727.60$

OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.)

70.00$
800.00$
350.00$
225.00$
6,000.00$
4,226.00$
1,500.00$

98.00$

98.00$
1,200.00$
5,500.00$
300.00$
20,367.00$

SUBCONSULTANTS' COSTS
-$
-$
-$
101,094.60$
CIP NO. 93034
City of Eastvale
Cost Proposal (PA&ED Phase)
Prime Consultant Sub Consultant 2nd Tier Sub Consultant Group Delta Consultants
Hellman Avenue Street Widening Project (CIP No. 93034)
Classification Name
Principal Geotech Engineer - Lead
Project
Staff
Drafting
Associate
Senior
Principal
Geo Lab Tech
b) TOTAL OTHER DIRECT COSTS
Geotech - PFR/PGDR site recon mileage
Geotech - Pick-Up / Drop-Off Site field mileage
Geotech - Geophysical Utility Clear p-u/d-o site
Geotech - Drilling Sub p-u/d-o site
Geotech - Field Supplies p-u/d-o site
c) TOTAL SUBCONSULTANTS' COSTS
TOTAL COST [(a) + (b) + (c)]
ISA - Mileage
ISA - Database Report
Add Haz - Mileage
Add Haz - Sampling Supplies
Add Haz - Traffic Control
Add Haz - Soil Chemical Laboratory
Add Haz - Hazmat Laboratory
844
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Date: 5/11/26Contract No.: CIP NO. 93034Consultant: Group Delta ConsultantsTask No. Task DescriptionPrincipal Geotech Engineer - Lead Principal Associate Senior Project Staff Drafting Geo Lab TechTotal HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 224.41 $ 248.87 $ 226.27 $ 189.14 $ 131.26 $ 101.34 $ 112.74 $ 93.80 Task A1.1 Project Management 0 -$ -$ -$ 1.2 Meetings and Coordination 0 -$ -$ -$ 1.3 Quality Assurance and Quality Control 0 -$ -$ -$ Task B2.1 Data Collection and Site Reconnaissance 0 -$ -$ -$ 2.2 Engineering Surveying and Aerial Topographic Mapping 0 -$ -$ -$ 2.3 Utility Research and Base Mapping 0 -$ -$ -$ Task C3.03.1 Traffic Study 0 -$ -$ -$ 3.2Roadway Conceptual Design Alternatives and 30% Complete Design Plans 0 -$ -$ -$ 3.3 Preliminary Geotechnical Investigation and Design Reports 88 8 0 88 64 24 272 42,300.39$ -$ 42,300.39$ 3.4 Preliminary Hydrology and Hydraulics Study 0 -$ -$ -$ 3.5 30% Bridge Design Study 0 -$ -$ -$ 3.6 Preliminary Right of Way Determination and Cost Estimates 0 -$ -$ -$ 3.7 30% Design Cost Estimates 0 -$ -$ -$ Task D4.14.1.1 Project Management 0 -$ -$ -$ 4.1.2 Kickoff Meeting 0 -$ -$ -$ 4.1.3 Project Description 0 -$ -$ -$ 4.24.2.1 Air Quality, Energy, Greenhouse Gas 0 -$ -$ -$ 4.2.2 Biological Resources 0 -$ -$ -$ 4.2.2.a Biological (Special Status Plants) 0 -$ -$ -$ 4.2.2.b Biological (Crotch BB Surveys) 0 -$ -$ -$ 4.2.2.c Biological (LBV/WIFL) 0 -$ -$ -$ 4.2.3 Cultural Resources 0 -$ -$ -$ 4.2.4 Noise 0 -$ -$ -$ 4.2.5 Hazardous Materials/Phase I Initial Site Assessment (ISA) 2 8 50 60 8,871.05$ -$ 8,871.05$ 4.2.6 Water Quality/Assessment 0 -$ -$ -$ 4.34.3.1 Administrative Draft IS/MND 0 -$ -$ -$ 4.3.2 Screencheck Draft IS/MND 0 -$ -$ -$ 4.3.3 Public Review Draft IS/MND 0 -$ -$ -$ 4.3.4 Response to Comments/Final MND 0 -$ -$ -$ 4.3.5 Mitigation Monitoring and Reporting Program 0 -$ -$ -$ 4.44.4.1 Biological (BUOW Survey) 0 -$ -$ -$ City of EastvaleCost Proposal - Man Hour WorksheetPhase I - Project Approval and Environmental Documentation (PA&ED) and 30% Design Plans and Estimates Project Administration and CoordinationRecords and Base Plans Project Approval (Preliminary Engineering Design) and Environmental Documentation [PA&ED]Project Approval (Preliminary Engineering Design)Technical Studies Enviromnemtal CEQA Documentation Environmental DocumentationEnvironmental management and Project InitiationConditional ServicesPage 11 of 29 845
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Date: 5/11/26Contract No.: CIP NO. 93034Consultant: Group Delta ConsultantsTask No. Task DescriptionPrincipal Geotech Engineer - Lead Principal Associate Senior Project Staff Drafting Geo Lab TechTotal HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 224.41 $ 248.87 $ 226.27 $ 189.14 $ 131.26 $ 101.34 $ 112.74 $ 93.80 City of EastvaleCost Proposal - Man Hour Worksheet4.4.2 Biological (Bats) 0 -$ -$ -$ 4.4.3 DBESP 0 -$ -$ -$ 4.4.4 RCA/Resource Agency Coordination 0 -$ -$ -$ 4.4.5 Conceptual Mitigation Plan 0 -$ -$ -$ 4.4.6 EIR 0 -$ -$ -$ Task E5.15.1.1 Information Gathering 0 -$ -$ -$ 5.1.2 Traffic Operations Analysis 0 -$ -$ -$ 5.1.3 Site Drainage 0 -$ -$ -$ 5.1.4 Geotechnical and Infiltration Investigation 37 8 58 56 8 56 223 29,556.16$ -$ 29,556.16$ 5.1.5 Conceptual Configuration study 0 -$ -$ -$ 5.2 Design of Temporary Improvements 0 -$ -$ -$ 5.3 Design of Permanent Improvements 0 -$ -$ -$ 5.4 CEQA NOE Filing 0 -$ -$ -$ 5.5 Permits and Coordination5.5.1 OCFCD Encroachment Permit 0 -$ -$ -$ 5.5.2 Environmental Permitting 0 -$ -$ -$ 5.6 Construction Assistance0 -$ -$ -$ 125 2 24 0 196 120 32 56 555 80,727.60$ 20,367.00$ 101,094.60$ Rondo Elementary School Auxilary Student Dropoff/ Pick-up SitePreliminary StudyTotal Hours Total Labor Cost Subtotal ODC Total Cost w/ ODCPage 12 of 29 846
Group Delta Consultants
Classification
Loaded Billing
Rate
Principal Geotech Engineer - Lead $224
Principal $249
Associate $226
Senior $189
Project $131
Staff $101
Drafting $113
Geo Lab Tech $94

1. The listed billing rates are proposed to be escalated by up to 4% annually with City's prior approval while the task budget per the scope remains the same in each project phase.

2. The billing rates include overhead, 10% profit and incidental costs. 847
Consultant:

Project Name:

City Project No. Date: 5/11/2026

DIRECT LABOR
Hours
Loaded Billing
Rate Total
16 $301.00 4,816.00$
144 $292.00 42,048.00$
204 $245.00 49,980.00$
269 $215.00 57,835.00$
132 $188.00 24,816.00$
0 $117.00 -$
50 $264.00 13,200.00$
88 $245.00 21,560.00$
88 $158.00 13,904.00$
0 $156.00 -$
8 $119.00 952.00$

TOTAL LOADED LABOR COSTS
a) Subtotal Direct Labor Costs 229,111.00$

OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.) -$
-$
-$
-$

SUBCONSULTANTS' COSTS
Aerial Topography 7,500.00 $
-$
-$
7,500.00$
236,611.00$
CIP NO. 93034
City of Eastvale
Cost Proposal (PA&ED Phase)
Prime Consultant Sub Consultant 2nd Tier Sub Consultant BKF
Hellman Avenue Street Widening Project (CIP No. 93034)
Classification Name
Project Executive Roger Chung
Design Engineer
Engineering Assistant
Surveying Manager Joe Nelson
Senior Project Engineer
Project Engineer
Senior Project Manager Dan Villines
Survey Party Chief
Survey Chainperson
b) TOTAL OTHER DIRECT COSTS
Project Coordinator
Project Assistant
c) TOTAL SUBCONSULTANTS' COSTS
TOTAL COST [(a) + (b) + (c)]
848
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Date: 5/11/26Contract No.: CIP NO. 93034Consultant: BKFTask No. Task DescriptionProject ExecutiveSenior Project ManagerSenior Project EngineerProject Engineer Design EngineerEngineering AssistantSurveying ManagerSurvey Party ChiefSurvey ChainpersonProject CoordinatorProject AssistantTotal HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 301.00 $ 292.00 $ 245.00 $ 215.00 $ 188.00 $ 117.00 $ 264.00 $ 245.00 $ 158.00 $ 156.00 $ 119.00 Task A1.1 Project Management 0 -$ -$ -$ 1.2 Meetings and Coordination 20 8 4 32 8,276.00$ -$ 8,276.00$ 1.3 Quality Assurance and Quality Control 0 -$ -$ -$ Task B2.1 Data Collection and Site Reconnaissance 8 16 24 6,256.00$ -$ 6,256.00$ 2.2 Engineering Surveying and Aerial Topographic Mapping 10 30 100 50 88 88 366 81,934.00$ 7,500.00$ 89,434.00$ 2.3 Utility Research and Base Mapping 0 -$ -$ -$ Task C3.03.1 Traffic Study 0 -$ -$ -$ 3.2Roadway Conceptual Design Alternatives and 30% Complete Design Plans 8 12 8 28 6,996.00$ -$ 6,996.00$ 3.3 Preliminary Geotechnical Investigation and Design Reports 0 -$ -$ -$ 3.4 Preliminary Hydrology and Hydraulics Study 2 24 60 80 100 266 58,310.00$ -$ 58,310.00$ 3.5 30% Bridge Design Study 0 -$ -$ -$ 3.6 Preliminary Right of Way Determination and Cost Estimates 0 -$ -$ -$ 3.7 30% Design Cost Estimates 12 8 8 28 6,164.00$ -$ 6,164.00$ Task D4.14.1.1 Project Management 0 -$ -$ -$ 4.1.2 Kickoff Meeting 0 -$ -$ -$ 4.1.3 Project Description 0 -$ -$ -$ 4.24.2.1 Air Quality, Energy, Greenhouse Gas 0 -$ -$ -$ 4.2.2 Biological Resources 0 -$ -$ -$ 4.2.2.a Biological (Special Status Plants) 0 -$ -$ -$ 4.2.2.b Biological (Crotch BB Surveys) 0 -$ -$ -$ 4.2.2.c Biological (LBV/WIFL) 0 -$ -$ -$ 4.2.3 Cultural Resources 0 -$ -$ -$ 4.2.4 Noise 0 -$ -$ -$ 4.2.5 Hazardous Materials/Phase I Initial Site Assessment (ISA) 0 -$ -$ -$ 4.2.6 Water Quality/Assessment 2 12 40 20 12 4 90 20,938.00$ -$ 20,938.00$ 4.34.3.1 Administrative Draft IS/MND 0 -$ -$ -$ 4.3.2 Screencheck Draft IS/MND 0 -$ -$ -$ 4.3.3 Public Review Draft IS/MND 0 -$ -$ -$ 4.3.4 Response to Comments/Final MND 0 -$ -$ -$ 4.3.5 Mitigation Monitoring and Reporting Program 0 -$ -$ -$ 4.44.4.1 Biological (BUOW Survey) 0 -$ -$ -$ 4.4.2 Biological (Bats) 0 -$ -$ -$ 4.4.3 DBESP 0 -$ -$ -$ 4.4.4 RCA/Resource Agency Coordination 0 -$ -$ -$ 4.4.5 Conceptual Mitigation Plan 0 -$ -$ -$ 4.4.6 EIR 0 -$ -$ -$ Task E5.15.1.1 Information Gathering 0 -$ -$ -$ 5.1.2 Traffic Operations Analysis 0 -$ -$ -$ Environmental DocumentationEnviromnemtal CEQA Documentation Preliminary Study City of EastvaleCost Proposal - Man Hour WorksheetPhase I - Project Approval and Environmental Documentation (PA&ED) and 30% Design Plans and Estimates Project Administration and CoordinationRecords and Base Plans Rondo Elementary School Auxilary Student Dropoff/ Pick-up Site Project Approval (Preliminary Engineering Design) and Environmental Documentation [PA&ED]Project Approval (Preliminary Engineering Design)Environmental management and Project InitiationTechnical Studies Conditional ServicesPage 15 of 29 849
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Date: 5/11/26Contract No.: CIP NO. 93034Consultant: BKFTask No. Task DescriptionProject ExecutiveSenior Project ManagerSenior Project EngineerProject Engineer Design EngineerEngineering AssistantSurveying ManagerSurvey Party ChiefSurvey ChainpersonProject CoordinatorProject AssistantTotal HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 301.00 $ 292.00 $ 245.00 $ 215.00 $ 188.00 $ 117.00 $ 264.00 $ 245.00 $ 158.00 $ 156.00 $ 119.00 City of EastvaleCost Proposal - Man Hour Worksheet5.1.3 Site Drainage 2 18 40 33 12 105 25,009.00$ -$ 25,009.00$ 5.1.4 Geotechnical Investigation 0 -$ -$ -$ 5.1.5 Conceptual Configuration study 0 -$ -$ -$ 5.2 Design of Temporary Improvements 16 8 8 32 8,352.00$ -$ 8,352.00$ 5.3 Design of Permanent Improvements 0 -$ -$ -$ 5.4 CEQA NOE Filing 0 -$ -$ -$ 5.55.5.1 OCFCD Encroachment Permit 0 -$ -$ -$ 5.5.2 Environmental Permitting 8 8 12 28 6,876.00$ -$ 6,876.00$ 5.6 Construction Assistance0 -$ -$ -$ 16 144 204 269 132 0 50 88 88 0 8 999 236,611.00$ -$ 236,611.00$ Total Hours Total Labor Cost Subtotal ODC Total Cost w/ ODCPermits and Coordination

Page 16 of 29 ends

850
BKF
Classification Loaded Billing Rate
Project Executive $301
Senior Project Manager $292
Senior Project Engineer $245
Project Engineer $215
Design Engineer $188
Engineering Assistant $117
Surveying Manager $264
Survey Party Chief $245
Survey Chainperson $158
Project Coordinator $156
Project Assistant $119

1. The listed billing rates are proposed to be escalated by up to 4% annually with City's prior approval while the task budget per the scope remains the same in each project phase.

2. The billing rates include overhead, 10% profit and incidental costs. 851
Consultant:

Project Name:

City Project No. Date: 5/11/2026

DIRECT LABOR
Hours
Loaded Billing
Rate Total
8 $220.00 1,760.00$
16 $170.00 2,720.00$
24 $150.00 3,600.00$
40 $130.00 5,200.00$
10 $210.00 2,100.00$
32 $140.00 4,480.00$
1 $310.00 310.00$
2 $110.00 220.00$

TOTAL LOADED LABOR COSTS
a) Subtotal Direct Labor Costs 20,390.00$

OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.) -$
600.00$
-$
-$
600.00$

SUBCONSULTANTS' COSTS
-$
-$
-$
-$
20,990.00$
CIP NO. 93034
City of Eastvale
Cost Proposal (PA&ED Phase)
Prime Consultant Sub Consultant 2nd Tier Sub Consultant Monument ROW
Hellman Avenue Street Widening Project (CIP No. 93034)
Classification Name
Senior Technical Advisor BJ Swanner
Postage
b) TOTAL OTHER DIRECT COSTS
c) TOTAL SUBCONSULTANTS' COSTS
TOTAL COST [(a) + (b) + (c)]
Project Coordinator
Task Lead
Senior Analyst
Analyst
Utility Coordination Manager
Utility Coordinator
Principal
Curtis Bibolet
852
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Date: 5/11/26Contract No.: CIP NO. 93034Consultant: Monument ROWTask No. Task DescriptionSenior Technical AdvisorTask Lead Senior Analyst AnalystUtility Coordination ManagerUtility CoordinatorPrincipalProject CoordinatorTotal HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 220.00 $ 170.00 $ 150.00 $ 130.00 $ 210.00 $ 140.00 $ 310.00 $ 110.00 Task A1.1 Project Management 0 -$ -$ -$ 1.2 Meetings and Coordination 0 -$ -$ -$ 1.3 Quality Assurance and Quality Control 0 -$ -$ -$ Task B2.1 Data Collection and Site Reconnaissance 0 -$ -$ -$ 2.2 Engineering Surveying and Aerial Topographic Mapping 0 -$ -$ -$ 2.3 Utility Research and Base Mapping 10 32 1 2 45 7,110.00$ -$ 7,110.00$ Task C3.03.1 Traffic Study 0 -$ -$ -$ 3.2Roadway Conceptual Design Alternatives and 30% Complete Design Plans 0 -$ -$ -$ 3.3 Preliminary Geotechnical Investigation and Design Reports 0 -$ -$ -$ 3.4 Preliminary Hydrology and Hydraulics Study 0 -$ -$ -$ 3.5 30% Bridge Design Study 0 -$ -$ -$ 3.6 Preliminary Right of Way Determination and Cost Estimates 8 16 24 40 88 13,280.00$ -$ 13,280.00$ 3.7 30% Design Cost Estimates 0 -$ -$ -$ Task D4.14.1.1 Project Management 0 -$ -$ -$ 4.1.2 Kickoff Meeting 0 -$ -$ -$ 4.1.3 Project Description 0 -$ -$ -$ 4.24.2.1 Air Quality, Energy, Greenhouse Gas 0 -$ -$ -$ 4.2.2 Biological Resources 0 -$ -$ -$ 4.2.2.a Biological (Special Status Plants) 0 -$ -$ -$ 4.2.2.b Biological (Crotch BB Surveys) 0 -$ -$ -$ 4.2.2.c Biological (LBV/WIFL) 0 -$ -$ -$ 4.2.3 Cultural Resources 0 -$ -$ -$ 4.2.4 Noise 0 -$ -$ -$ 4.2.5 Hazardous Materials/Phase I Initial Site Assessment (ISA) 0 -$ -$ -$ 4.2.6 Water Quality/Assessment 0 -$ -$ -$ 4.34.3.1 Administrative Draft IS/MND 0 -$ -$ -$ 4.3.2 Screencheck Draft IS/MND 0 -$ -$ -$ 4.3.3 Public Review Draft IS/MND 0 -$ -$ -$ 4.3.4 Response to Comments/Final MND 0 -$ -$ -$ 4.3.5 Mitigation Monitoring and Reporting Program 0 -$ -$ -$ 4.44.4.1 Biological (BUOW Survey) 0 -$ -$ -$ 4.4.2 Biological (Bats) 0 -$ -$ -$ 4.4.3 DBESP 0 -$ -$ -$ 4.4.4 RCA/Resource Agency Coordination 0 -$ -$ -$ Conditional Services Project Approval (Preliminary Engineering Design) and Environmental Documentation [PA&ED]Project Approval (Preliminary Engineering Design)Technical Studies Enviromnemtal CEQA Documentation Environmental DocumentationEnvironmental management and Project Initiation City of EastvaleCost Proposal - Man Hour WorksheetPhase I - Project Approval and Environmental Documentation (PA&ED) and 30% Design Plans and Estimates Project Administration and CoordinationRecords and Base Plans

Page 19 of 29 ends

853
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Date: 5/11/26Contract No.: CIP NO. 93034Consultant: Monument ROWTask No. Task DescriptionSenior Technical AdvisorTask Lead Senior Analyst AnalystUtility Coordination ManagerUtility CoordinatorPrincipalProject CoordinatorTotal HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 220.00 $ 170.00 $ 150.00 $ 130.00 $ 210.00 $ 140.00 $ 310.00 $ 110.00 City of EastvaleCost Proposal - Man Hour Worksheet4.4.5 Conceptual Mitigation Plan 0 -$ -$ -$ 4.4.6 EIR 0 -$ -$ -$ Task E5.15.1.1 Information Gathering 0 -$ -$ -$ 5.1.2 Traffic Operations Analysis 0 -$ -$ -$ 5.1.3 Site Drainage 0 -$ -$ -$ 5.1.4 Geotechnical Investigation 0 -$ -$ -$ 5.1.5 Conceptual Configuration study 0 -$ -$ -$ 5.2 Design of Temporary Improvements 0 -$ -$ -$ 5.3 Design of Permanent Improvements 0 -$ -$ -$ 5.4 CEQA NOE Filing 0 -$ -$ -$ 5.55.5.1 OCFCD Encroachment Permit 0 -$ -$ -$ 5.5.2 Environmental Permitting 0 -$ -$ -$ 5.6 Construction Assistance0 -$ -$ -$ 8 16 24 40 10 32 1 2 133 20,390.00$ 600.00$ 20,990.00$ Rondo Elementary School Auxilary Student Dropoff/ Pick-up SitePreliminary StudyPermits and CoordinationTotal Hours Total Labor Cost Subtotal ODC Total Cost w/ ODC

Page 20 of 29 ends

854
Monument ROW
Classification Loaded Billing Rate
Principal $310
Project Director $250
Program Manager $230
Senior Project Manager / Sr.

Utility Project Manager $220
ROW Project Manager 2 /
Utility Project Manager 2 $200
ROW Project Manager 1 /
Utility Project Manager 1 $170
Utility Coordinator $140
Senior Acquisition Agent /
Senior Relocation Agent /
Senior Analyst $150
Acquisition Agent 2 /
Relocation Agent 2 / Property
Manager $130
Acquisition Agent 1/
Relocation Agent 1 $120
Senior Project Coordinator $135
Project Coordinator 2 $120
Project Coordinator 1 $110
Senior Project Analyst $150
Project Analyst 2 $135
Project Analyst 1 $110
Researcher $95
Professional Staff $90
Project Controller 2 $105
Project Controller 1 $80
Project Support Specialist 3 $100
Project Support Specialist 2 $90
Project Support Specialist 1 $80

1. The listed billing rates are proposed to be escalated by up to 4% annually with City's prior approval while the task budget per the scope remains the same in each project phase.

2. The billing rates include overhead, 10% profit and incidental costs. 855
Consultant:

Project Name:

City Project No. Date: 5/11/2026

DIRECT LABOR
Hours
Loaded Billing
Rate Total
10 $235.00 2,350.00$
14 $195.00 2,730.00$
34 $185.00 6,290.00$
30 $175.00 5,250.00$
26 $160.00 4,160.00$
24 $150.00 3,600.00$
48 $140.00 6,720.00$
0 $140.00 -$
0 $140.00 -$

TOTAL LOADED LABOR COSTS
a) Subtotal Direct Labor Costs 31,100.00$

OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.) -$
-$
-$
-$
-$

SUBCONSULTANTS' COSTS
-$
-$
-$
-$
31,100.00$
Classification Name
City of Eastvale
Cost Proposal (PA&ED Phase)
Prime Consultant Sub Consultant 2nd Tier Sub Consultant Community Work Design Group
Hellman Avenue Street Widening Project (CIP No. 93034)
CIP NO. 93034
Assoc. Principal Landscape Arch. Allison Rush
Construction Manager
Senior Project Manager Analicia Escobar-Gomez
Landscape Architect Andres Virata
Landscape Designer Luke Morris
Landscape Designer
c) TOTAL SUBCONSULTANTS' COSTS
TOTAL COST [(a) + (b) + (c)]
Landscape Designer Jocelyn Aguirre
Landscape Designer Savannah Baca
Principal Landscape Architect Scott Rice
Dan Burkhart
Brian Espinoza
b) TOTAL OTHER DIRECT COSTS
856
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Date: 5/11/26Contract No.: CIP NO. 93034Consultant: Community Work Design Group Task No. Task DescriptionPrincipal Landscape ArchitectAssoc. Principal Landscape Arch.Construction ManagerSenior Project ManagerLandscape Architect Landscape DesignerLandscape Designer Landscape Designer Landscape Designer Total HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 235.00 $ 195.00 $ 185.00 $ 175.00 $ 160.00 $ 150.00 $ 140.00 $ 140.00 $ 140.00 Task A1.1 Project Management 8 8 1,400.00$ -$ 1,400.00$ 1.2 Meetings and Coordination 8 8 1,400.00$ -$ 1,400.00$ 1.3 Quality Assurance and Quality Control 4 4 8 1,680.00$ -$ 1,680.00$ Task B2.1 Data Collection and Site Reconnaissance 0 -$ -$ -$ 2.2 Engineering Surveying and Aerial Topographic Mapping 0 -$ -$ -$ 2.3 Utility Research and Base Mapping 0 -$ -$ -$ Task C3.03.1 Traffic Study 0 -$ -$ -$ 3.2Roadway Conceptual Design Alternatives and 30% Complete Design Plans 0 -$ -$ -$ 3.3 Preliminary Geotechnical Investigation and Design Reports 0 -$ -$ -$ 3.4 Preliminary Hydrology and Hydraulics Study 0 -$ -$ -$ 3.5 30% Bridge Design Study 0 -$ -$ -$ 3.6 Preliminary Right of Way Determination and Cost Estimates 0 -$ -$ -$ 3.7 30% Design Cost Estimates 2 4 2 8 1,560.00$ -$ 1,560.00$ Task D4.14.1.1 Project Management 0 -$ -$ -$ 4.1.2 Kickoff Meeting 0 -$ -$ -$ 4.1.3 Project Description 0 -$ -$ -$ 4.24.2.1 Air Quality, Energy, Greenhouse Gas 0 -$ -$ -$ 4.2.2 Biological Resources 0 -$ -$ -$ 4.2.2.a Biological (Special Status Plants) 0 -$ -$ -$ 4.2.2.b Biological (Crotch BB Surveys) 0 -$ -$ -$ 4.2.2.c Biological (LBV/WIFL) 0 -$ -$ -$ 4.2.3 Cultural Resources 0 -$ -$ -$ 4.2.4 Noise 0 -$ -$ -$ 4.2.5 Hazardous Materials/Phase I Initial Site Assessment (ISA) 0 -$ -$ -$ 4.2.6 Water Quality/Assessment 0 -$ -$ -$ 4.34.3.1 Administrative Draft IS/MND 0 -$ -$ -$ 4.3.2 Screencheck Draft IS/MND 0 -$ -$ -$ 4.3.3 Public Review Draft IS/MND 0 -$ -$ -$ 4.3.4 Response to Comments/Final MND 0 -$ -$ -$ 4.3.5 Mitigation Monitoring and Reporting Program 0 -$ -$ -$ 4.44.4.1 Biological (BUOW Survey) 0 -$ -$ -$ 4.4.2 Biological (Bats) 0 -$ -$ -$ 4.4.3 DBESP 0 -$ -$ -$ 4.4.4 RCA/Resource Agency Coordination 0 -$ -$ -$ 4.4.5 Conceptual Mitigation Plan 0 -$ -$ -$ 4.4.6 EIR 0 -$ -$ -$ Conditional Services Project Approval (Preliminary Engineering Design) and Environmental Documentation [PA&ED]Project Approval (Preliminary Engineering Design)Environmental DocumentationTechnical Studies Enviromnemtal CEQA Documentation Environmental management and Project InitiationCity of EastvaleCost Proposal - Man Hour WorksheetPhase I - Project Approval and Environmental Documentation (PA&ED) and 30% Design Plans and Estimates Project Administration and CoordinationRecords and Base Plans

Page 23 of 29 ends

857
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034) Date: 5/11/26Contract No.: CIP NO. 93034Consultant: Community Work Design Group Task No. Task DescriptionPrincipal Landscape ArchitectAssoc. Principal Landscape Arch.Construction ManagerSenior Project ManagerLandscape Architect Landscape DesignerLandscape Designer Landscape Designer Landscape Designer Total HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 235.00 $ 195.00 $ 185.00 $ 175.00 $ 160.00 $ 150.00 $ 140.00 $ 140.00 $ 140.00 City of EastvaleCost Proposal - Man Hour WorksheetTask E5.15.1.1 Information Gathering 0 -$ -$ -$ 5.1.2 Traffic Operations Analysis 0 -$ -$ -$ 5.1.3 Site Drainage 0 -$ -$ -$ 5.1.4 Geotechnical Investigation 0 -$ -$ -$ 5.1.5 Conceptual Configuration study 2 2 4 6 14 2,420.00$ -$ 2,420.00$ 5.2 Design of Temporary Improvements 1 4 2 4 8 8 16 43 6,805.00$ -$ 6,805.00$ 5.3 Design of Permanent Improvements 1 8 2 4 12 16 32 75 11,665.00$ -$ 11,665.00$ 5.4 CEQA NOE Filing 0 -$ -$ -$ 5.55.5.1 OCFCD Encroachment Permit 0 -$ -$ -$ 5.5.2 Environmental Permitting 0 -$ -$ -$ 5.6 Construction Assistance2 20 22 4,170.00$ -$ 4,170.00$ 10 14 34 30 26 24 48 0 0 186 31,100.00$ -$ 31,100.00$ Rondo Elementary School Auxilary Student Dropoff/ Pick-up SitePreliminary StudyPermits and CoordinationTotal Hours Total Labor Cost Subtotal ODC Total Cost w/ ODC

Page 24 of 29 ends

858
Community Work Design Group
Classification Loaded Billing Rate
Principal Landscape Architect $235
Assoc. Principal Landscape Arch. $195
Senior Project Manager $175
Landscape Architect $160
Landscape Designer $140

1. The listed billing rates are proposed to be escalated by up to 4% annually with City's prior approval while the task budget per the scope remains the same in each project phase.

2. The billing rates include overhead, 10% profit and incidental costs. 859
Consultant:

Project Name:

City Project No. Date: 5/11/2026

DIRECT LABOR
Hours
Loaded Billing
Rate Total
14 $305 4,270.84$
4 $232 929.72$
0 $161 -$
0 $126 -$
0 $84 -$

TOTAL LOADED LABOR COSTS
a) Subtotal Direct Labor Costs 5,200.56$

OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.) -$
-$
-$
-$
-$

SUBCONSULTANTS' COSTS
-$
-$
-$
-$
5,200.56$
c) TOTAL SUBCONSULTANTS' COSTS
TOTAL COST [(a) + (b) + (c)]
b) TOTAL OTHER DIRECT COSTS
Assistant Project Manager
Project Engineer
Sr. Project Manager Tracy Moriya
Assistant Engineer
Classification Namep g j
Manager William Sun
CIP NO. 93034
City of Eastvale
Cost Proposal (PA&ED Phase)
Prime Consultant Sub Consultant 2nd Tier Sub Consultant Lin Consulting
Hellman Avenue Street Widening Project (CIP No. 93034)
860
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034)Contract No.: CIP NO. 93034Consultant: Lin Consulting Task No. Task DescriptionPrincipal-In-Charge/Sr. Proj. ManagerSr. Project ManagerAssistant Project ManagerProject EngineerAssistant EngineerTotal HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 305.06 $ 232.43 $ 161.25 $ 126.38 $ 84.25 Task A1.1 Project Management 0 -$ -$ -$ 1.2 Meetings and Coordination 0 -$ -$ -$ 1.3 Quality Assurance and Quality Control 0 -$ -$ -$ Task B2.1 Data Collection and Site Reconnaissance 0 -$ -$ -$ 2.2 Engineering Surveying and Aerial Topographic Mapping 0 -$ -$ -$ 2.3 Utility Research and Base Mapping 0 -$ -$ -$ Task C3.03.1 Traffic Study 0 -$ -$ -$ 3.2Roadway Conceptual Design Alternatives and 30% Complete Design Plans 12 12 3,660.72$ -$ 3,660.72$ 3.3 Preliminary Geotechnical Investigation and Design Reports 0 -$ -$ -$ 3.4 Preliminary Hydrology and Hydraulics Study 0 -$ -$ -$ 3.5 30% Bridge Design Study 0 -$ -$ -$ 3.6 Preliminary Right of Way Determination and Cost Estimates 0 -$ -$ -$ 3.7 30% Design Cost Estimates 2 4 6 1,539.84$ -$ 1,539.84$ Task D4.14.1.1 Project Management 0 -$ -$ -$ 4.1.2 Kickoff Meeting 0 -$ -$ -$ 4.1.3 Project Description 0 -$ -$ -$ 4.24.2.1 Air Quality, Energy, Greenhouse Gas 0 -$ -$ -$ 4.2.2 Biological Resources 0 -$ -$ -$ 4.2.2.a Biological (Special Status Plants) 0 -$ -$ -$ 4.2.2.b Biological (Crotch BB Surveys) 0 -$ -$ -$ 4.2.2.c Biological (LBV/WIFL) 0 -$ -$ -$ 4.2.3 Cultural Resources 0 -$ -$ -$ 4.2.4 Noise 0 -$ -$ -$ 4.2.5 Hazardous Materials/Phase I Initial Site Assessment (ISA) 0 -$ -$ -$ 4.2.6 Water Quality/Assessment 0 -$ -$ -$ 4.34.3.1 Administrative Draft IS/MND 0 -$ -$ -$ 4.3.2 Screencheck Draft IS/MND 0 -$ -$ -$ 4.3.3 Public Review Draft IS/MND 0 -$ -$ -$ Enviromnemtal CEQA Documentation Project Approval (Preliminary Engineering Design) and Environmental Documentation [PA&ED]Project Approval (Preliminary Engineering Design)Environmental DocumentationEnvironmental management and Project InitiationTechnical Studies City of EastvaleCost Proposal - Man Hour WorksheetPhase I - Project Approval and Environmental Documentation (PA&ED) and 30% Design Plans and Estimates Project Administration and CoordinationRecords and Base Plans

Page 27 of 29 ends

861
Project Name: Hellman Avenue Street Widening Project (CIP No. 93034)Contract No.: CIP NO. 93034Consultant: Lin Consulting Task No. Task DescriptionPrincipal-In-Charge/Sr. Proj. ManagerSr. Project ManagerAssistant Project ManagerProject EngineerAssistant EngineerTotal HoursLabor CostSubconsultants Labor CostSubtotal Labor CostLoaded Rate $ 305.06 $ 232.43 $ 161.25 $ 126.38 $ 84.25 City of EastvaleCost Proposal - Man Hour Worksheet4.3.4 Response to Comments/Final MND 0 -$ -$ -$ 4.3.5 Mitigation Monitoring and Reporting Program 0 -$ -$ -$ 4.44.4.1 Biological (BUOW Survey) 0 -$ -$ -$ 4.4.2 Biological (Bats) 0 -$ -$ -$ 4.4.3 DBESP 0 -$ -$ -$ 4.4.4 RCA/Resource Agency Coordination 0 -$ -$ -$ 4.4.5 Conceptual Mitigation Plan 0 -$ -$ -$ 4.4.6 EIR 0 -$ -$ -$ Task E5.15.1.1 Information Gathering 0 -$ -$ -$ 5.1.2 Traffic Operations Analysis 0 -$ -$ -$ 5.1.3 Site Drainage 0 -$ -$ -$ 5.1.4 Geotechnical Investigation 0 -$ -$ -$ 5.1.5 Conceptual Configuration study 0 -$ -$ -$ 5.2 Design of Temporary Improvements 0 -$ -$ -$ 5.3 Design of Permanent Improvements 0 -$ -$ -$ 5.4 CEQA NOE Filing 0 -$ -$ -$ 5.55.5.1 OCFCD Encroachment Permit 0 -$ -$ -$ 5.5.2 Environmental Permitting 0 -$ -$ -$ 5.6 Construction Assistance0 -$ -$ -$ 14 4 0 0 0 18 5,200.56$ -$ 5,200.56$ Total Hours Total Labor Cost Subtotal ODC Total Cost w/ ODCPermits and CoordinationConditional ServicesRondo Elementary School Auxilary Student Dropoff/ Pick-up SitePreliminary Study

Page 28 of 29 ends

862
Lin Consulting
Classification Loaded Billing Rate
Principal-in-Charge $349
Senior Project Manager $291
Project Manager $218
Senior Engineer $218
Assistant Project Manager $189
Project Manager $160
Assistant Engineer $102
Technical Support $76
Administrative Support $87

1. The listed billing rates are proposed to be escalated by up to 4% annually with City's prior approval while the task budget per the scope remains the same in each project phase.

2. The billing rates include overhead, 10% profit and incidental costs. 863
4860-2752-1654 v3
EXHIBIT "B"

INSURANCE

Contractor shall procure and maintain for the duration of the contract agreement, at its own cost and expense, the following insurance policies and coverage with companies qualified and approved to do business in California and acceptable to City.

1. Commercial General Liability Insurance
a. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, and $2,000,000 products and completed operations.

The policy shall include a per project or per location general aggregate endorsement. If a per project/location endorsement is not available, the limit for the general aggregate shall be doubled.
b. The policy shall allow and be endorsed as primary and not seek contribution from the City’s coverage.
c. The policy(s) shall provide and be endorsed to include, the City, its officers, officials, employees, agents, and volunteers as additional insureds on ISO form CG 20 10 (or equivalent) for ongoing operations, and, for construction or service agreements, ISO form CG 20 37 (or equivalent) for completed operations.
d. Any failure to comply with reporting provisions of the policies by Contractor shall not affect coverage provided to the City. e. Coverage shall state that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
f. Coverage shall provide and be endorsed to include a waiver of subrogation in favor of the City and its officers, officials, employees, agents, and volunteers.

2. Business Automobile Liability
a. Contractor shall provide automobile liability coverage for owned, non- owned, and hired autos using ISO Business Automobile Coverage form CA 00 01 (or equivalent) with a limit of not less than $1,000,000 each accident. If the Contractor’s business/company does not own any automobiles, coverage for hired and non-owned autos shall be provided.

The policy shall provide and be endorsed that the City, its officers, officials, employees, agents, and volunteers are included or named as additional insureds.
b. The policy shall provide and be endorsed to include a waiver of subrogation in favor of the City, its officers, officials, employees, agents, and volunteers.

3. Umbrella or Excess Liability
a. The limits of liability for commercial general liability and automobile liability may be provided through a combination of primary and umbrella or excess 864
4860-2752-1654 v3
liability policies provided each policy complies with the requirements set forth in this agreement. Excess policies shall be follow-form to the underlying policies. Umbrella or excess policies shall include City and its officers, officials, employees, agents, and volunteers as additional insured

Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of City. b. The insurer, if insurance is provided, or Contractor, if a program of self- insurance is provided, shall allow, and be endorsed to waive all rights of subrogation against City and its officers, officials, employees, agents, and volunteers.
c. The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Contractor does not have any employees.

5. Professional Liability
a. Vendor shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing professional services in the minimum amount of $2,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of the start of work, and Vendor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the work.

6. All Coverages
a. Any available insurance proceeds broader than, or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum insurance requirements are sufficient to cover the obligations of the Contractor.
b. Each required insurance policy shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice, has been given to the City, except that ten (10) days’ prior written notice shall 865
4860-2752-1654 v3
apply in the event of cancellation for nonpayment of premium. If a carrier will not provide the required notice of cancellation, the Contractor shall provide written notice to the City of a cancellation no later than five (5) business days before cancellation.
c. All self-insurance, self-insured retentions, and deductibles must be declared and approved by the City.
d. Evidence of Insurance - Prior to commencement of work, the Contractor shall furnish the City with certificate(s) of insurance evidencing compliance with the insurance requirements above. All required endorsements shall be attached to the certificate(s), including additional insured, waiver of subrogation, primary coverage, and notice of cancellation endorsements.

The Contractor shall provide complete or certified copies of all required insurance policies if requested by the City.
e. Acceptability of Insurers - Insurance shall be placed with insurers admitted in the State of California and with an AM Best rating of A- VII or higher. f. Hired Parties - Contractors who will use subcontractors or other parties to provide materials, services, or perform construction or other work for the Contractor must enter into a written and executed contract agreement with each of its subcontractors, vendors, agents, subconsultants and/or any other parties, collectively, “hired parties”. The contract agreement must contain a defense, indemnification and hold harmless provision in favor of the City and its officers, officials, employees, agents, and volunteers. The contract agreement shall also cause the hired parties to comply with the insurance requirements required of the Contractor, including providing an additional insured endorsement for ongoing and completed operations.

Contractor shall obtain certificates of insurance and additional insured endorsements from each of its hired parties and provide a copy to City upon request.

866

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.12
June 10, 2026
Adop&on of a Resolu&on Accep&ng Agreements for Caltrans Right of Way Cer&ﬁca&on Compliance for Limonite Gap Pedestrian Bridge Project
Prepared By:

Jimmy Chung, Public Works Director/City Engineer
Recommended Action(s)
Staff recommends that the City Council:

1 .

Adopt Resolu$on 26-XX, authorizing the City Manager or designee, to execute a Possession and Use Agreement (PUA), based on a City A/orney approved template, and a U$lity Agreement (UA) with Southern California Edison, both necessary to facilitate right of way access and u$lity coordina$on for the Limonite Gap Pedestrian Bridge Project, in support of Caltrans Right of Way Certification requirements;
2 .

Authorize the City A/orney to approve minor, non-substan$ve modiﬁca$ons to the Possession and Use Agreement template and the U$lity Agreement template as necessary to accommodate property-speciﬁc condi$ons for each of the four aﬀected parcels and the u$lity provider, provided such changes are consistent with the intent of the agreement and do not materially alter the City’s obligations or risk exposure; 3 .

Authorize the City Manager or designee, to make oﬀers to purchase the necessary property interests needed to construc$on the Limonite Gap Pedestrian Bridge Project, based on property appraisals received by the City; and
4 .

Authorize the City Manager, or designee, to accept the cost es$mates provided by Southern California Edison for incorpora$on into the U$lity Agreement in an amount not to exceed $130,000.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
867
Summary
The Limonite Gap Pedestrian Bridge Project includes the construc$on of a bridge and trail system over the Cucamonga Creek Channel. The project consists of a new 180-foot-long bicycle/pedestrian bridge located approximately 1,000 feet south of the Limonite Avenue Gap Closure Project. The bridge will close an exis$ng gap in the mul$-use trail located within the SCE easement/transmission line corridor north of the Symphony at the Trails residen$al development. The proposed steel- fabricated bridge will have a clear width of 12 feet 6 inches to accommodate two-way mul$-use travel.

The Limonite Gap Pedestrian Bridge Project requires Right-of-Way Cer$ﬁca$on in accordance with Caltrans requirements in order to proceed with construc$on and/or secure funding authoriza$on.

The project involves right-of-way acquisi$on from mul$ple proper$es, as well as coordina$on and potential relocation of existing utility facilities within the project limits.

To maintain the project schedule and meet cer$ﬁca$on requirements, the City must secure temporary property access and coordinate u$li$es in advance of ﬁnal right-of-way acquisi$on and construction activities.

Background
Possession and Use Agreement

The City is seeking to obtain easement rights from four (4) separate proper$es in support of the Limonite Gap Pedestrian Bridge Project. A Possession and Use Agreement template has been developed by the City A/orney’s Oﬃce to allow the City early access to the required property areas while final acquisition documents are being completed.

At this $me, a single ﬁnalized agreement is not available because each property owner will require review and execu$on of an agreement tailored to parcel-speciﬁc condi$ons. As a result, there may be up to four slightly different versions of the agreement, all based on the same approved template.

The agreements will allow the City early possession of required property interests to support survey work, u$lity coordina$on, and/or construc$on staging ac$vi$es necessary for project delivery and Caltrans Right of Way Certification.

Execution of the agreement will:

Enable timely project advancement without waiting for full escrow close Support compliance with Caltrans Right of Way Certification requirements Minimize schedule delays associated with pending acquisitions Provide defined terms for possession, use, and compensation

The four (4) properties are listed below:

APN
Owner Name
Associated
Acquisition
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
868
1 144-010-
086
Ranch by Transwestern
Owners Association
Permanent Easement
Footing Easement
Temporary
Construction
Easement
2 144-010-
010
San Bernardino County
Flood Control District
Permanent Easement
Footing Easement
Aerial Easement
Temporary
Construction
Easement
3 144-010-
041
Jurupa Community Services
District
Permanent Easement
Footing Easement
Temporary
Construction
Easement
4 144-010-
072
Campus Maintenance
Corporation
Permanent Easement
Temporary
Construction
Easement

Given the need for ﬂexibility across mul$ple property owners, staﬀ requests authoriza$on for the City A/orney to approve minor, non-substan$ve modiﬁca$ons to the template agreement to reﬂect property-specific conditions while maintaining consistency with the approved form.

Utility Agreement
The project area includes exis$ng electrical facili$es owned and operated by Southern California Edison (SCE) that may require reloca$on, adjustment, or protec$on to accommodate proposed improvements.

The Utility Agreement will:

Establish responsibilities for utility relocation or protection work Define coordination procedures between the City, SCE, and the project team Ensure utility conflicts are resolved in accordance with Caltrans requirements Support timely clearance of utility issues required for Right of Way Certification Reduce construction phase risks and delays associated with utility conflicts

Right of Way Certification Compliance
Both the Possession and Use Agreements and the U$lity Agreement with SCE are necessary components of the City’s Right of Way Cer$ﬁca$on package to Caltrans. These agreements collec$vely ensure access to required property areas and resolu$on of u$lity conﬂicts, both of which are essential for certification approval and project delivery.

Environmental 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
869
The project has undergone environmental review in accordance with the Na$onal Environmental Policy Act (NEPA). In accordance with 23 USC 326, Caltrans has prepared and executed a Categorical Exclusion Determina$on Form for the project, supported by the required technical studies, and determined that the project qualiﬁes for a Categorical Exclusion under NEPA pursuant to 23 USC 326 and 23 CFR 771.117(c)(3) (Attachment 4).

The project is considered a Categorical Exclusion as it involves the "[c]onstruc$on of bicycle and pedestrian lanes, paths, and facili$es," and does not individually or cumula$vely have a signiﬁcant eﬀect on the human environment, provided that the iden$ﬁed technical studies and mi$ga$on measures are implemented as applicable.

Further, as part of the Limonite Gap Closure project, the City Council adopted a resolu$on on September 9, 2020, approving and adop$ng the Mi$gated Nega$ve Declara$on (MND) and Mi$ga$on Monitoring and Repor$ng Program (MMRP) for this project. The resolu$on includes the findings required under the California Environmental Quality Act (CEQA) (Attachment 5).

This environmental clearance supports advancement of the project through ﬁnal design and right of way phases, including the execu$on of the proposed Possession and Use Agreements and U$lity Agreement necessary for Caltrans Right of Way Certification.

Strategic Plan Action - Priority Level: N/A
| Target #: E
| Goal #: E
Improve connectivity
Fiscal Impact
Fiscal impacts related to right-of-way acquisi$on will be determined upon receipt of appraisals and comple$on of nego$a$ons with the property owners. Once ready for execu$on, each right-of-way agreement will be brought back to the City Council for review and approval, including the ﬁnal just compensation amount.

The U$lity Agreement will reimburse Southern California Edison for work performed to relocate, adjust, or protect its facili$es within the project area. The compensa$on amount will be provided by Southern California Edison; however, it is an$cipated to not exceed $130,000. The FY 2025–26 budget includes suﬃcient funding in Measure A (210-510-6662-93037-0000) and the General Fund (600-510-6662-93037-0000) to absorb these costs.

Prior City Council/Commission Action
Not applicable
Attachment(s)
Attachment 1 - Resolution 26-XX

Attachment 2 - Possession and Use Agreement Template

Attachment 3 - Utility Agreement Template

Attachment 4 - NEPA Categorical Exclusion Determination Form

Attachment 5 - Resolution 20-64

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
870
RESOLUTION NO. 26-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST VALE, CALIFORNIA,

ACCEPTING AGREEMENTS FOR CALTRANS RIGHT OF WAY CERTIFICATION

COMPLIANCE FOR LIMONITE GAP PEDESTRIAN BRIDGE PROJECT

WHEREAS, the Limonite Gap Pedestrian Bridge Project (“Project”) includes the construction of a bridge and trail system over the Cucamonga Creek Channel and will close an existing gap in the multiuse trail located within the SCE e asement/transmission line corridor north of the Symphony at the Trails residential development; and

WHEREAS, the Project requires Right -of-Way certification in accordance with Caltrans requirements in order to proceed with construc tion and/or secure funding authorization; and

WHEREAS, the Project involves right-of-way acquisition from multiple properties, as well as coordination on and potential relocation of existing utility facilities within the Project limits; and

WHEREAS, a Possession and Use Agreement template has been developed by the City Attorney’s Office that would allow the City early access to the required property areas while final acquisition documents are being completed; and

WHEREAS, a proposed Utility Agreement between the City and Southern California Edison (SCE) will: (1) establish responsibilities for utility relocation or protection work; (2) d efine coordination procedures between the City, SCE, and the Project team; (3) ensure utility conflicts are resolved in accordance with Caltrans requirements ; (4) support timely clearance of utility issues required for Right of Way Certification ; and (5) reduce construction phase risks and delays associated with utility conflicts; and

WHEREAS, the City has not yet received a final estimate for relocation costs from Southern California Edison; however, the compensation amount to be provided to Southern California Edison under the Utility Agreement for relocation services is anticipated to not exceed $130,000; and

WHEREAS, the Project has undergone environmental review in accordance with the National Environmental Policy Act (NEPA). In accordance with 23 USC 326, Caltrans has prepared and executed a Categorical Exclusion Determina tion Form for the project, supported by the required technical studies, and determined that the project qualifies for a Categorical Exclusion under NEPA pursuant to 23 USC 326 and 23 CFR 771.117(c)(3) (Attachment 3); and

WHEREAS, as part of the Limonite Gap Closure project, the City Council adopted a resolu tion on September 9, 2020, approving and adop ting the Mi tigated Nega tive 871
Declaration (MND) and Mi tigation Monitoring and Repor ting Program (MMRP) for this project.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EASTVALE, DETERMINES AS FOLLOWS:

SECTION 1. Agreement Authorization. The City Council hereby authorizes the City Manager or his or her designee, to execute the Possession and Use Agreement, based on the City Attorney approved template, and the Utility Agreement (UA) with Southern California Edison, both necessary to facilitate right of way access and utility coordination for the Project, in support of Caltrans Right of Way Certification requirements.

SECTION 2. Authorization of Cost Estimate. The City Council authorize the City Manager, or his or her designee, to accept the cost estimate provided by Southern California Edison for incorporation into the Utility Agreement in an amount not to exceed $130,000.

SECTION 3. Authorization for Minor Modifications to Agreements. The City Council authorize the City Attorney to approve minor, non-substantive modifications to the Possession and Use Agreement template and the Utility Agreement template as necessary to accommodate property-specific conditions for each of the four affected parcels and the utility provider, provided such changes are consistent with the intent of the agreement and do not materially alter the City’s obligations or risk exposure.

SECTION 4. Authorization for Offers to Purchase. City Council authorizes the City Manager or his or her designee, to make offers to purchase the necessary property interests needed to construct the Limonite Gap Pedestrian Bridge Project, based on property appraisals received by the City.

PASSED, APPROVED AND ADOPTED this 4 day of June, 2026.

__________________________________________
Jocelyn Yow
Mayor

APPROVED AS TO FORM: ATTEST:

__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
872

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §

CITY OF EASTVALE )

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________
Marc A. Donohue, MMC
City Clerk
873

1 AGREEMENT FOR POSSESSION AND USE

This Agreement for Possession and Use (“ Agreement ”) is made and dated for reference purposes as of the date set forth below, by and bet ween the City of Eastvale (“ City ”) and ________________________ (“ Owner ”) concerning a public project related to the const ruction of the Limonite Gap Pedestrian Bridge Project (the “ Project ”). Owner and City are referred to individually in this Agreement as a “ Party ” and collectively as the “ Parties .”

Recitals

WHEREAS, Owner is the owner of certain real propert y located in the City of Eastvale, which is more particularly described and depicted i n Exhibit A (“Property”), attached hereto and incorporated herein by reference; and

WHEREAS, City requires possession and use of the Pr operty to obtain Caltrans certification and to construct the Project; and

WHEREAS, the Parties acknowledge and agree that any delay in the City obtaining Caltrans certification for the Project is contrary to public interest; and

WHEREAS, the Parties are in the process of negotiat ing the purchase and sale of an _________________________ (“___________”), includin g the purchase price, for the construction of the Project on the Property; and

WHEREAS, Owner is willing to allow City to obtain p ossession of the Property upon the terms below.

AGREEMENT

NOW, THEREFORE, in consideration of the mutual pro mises, agreements, and covenants herein contained and other consideration, the receipt and sufficiency of which the Parties hereby acknowledge, the Parties agree as follows:

Effective Date

1. This Agreement is effective as of the date that it is fully executed by all Parties (the “Effective Date ”). From and after the Effective Date, Owner will not voluntarily assign, sell, encumber or otherwise transfer all or any portion of the Property without first obtaining the prior written consent of City.

Possession

2. Owner, on behalf of itself and its successors an d assigns, grants to City, its employees, contractors, agents, and all others deemed necessary by City, the irrevocable right to non- exclusively possess and use the Property for the Project, including the right to remove and dispose of improvements therein located. City is hereby authorized to take possession of the Property on the Effective Date.

874

2 Termination

3. The Agreement shall terminate upon the occurrenc e of one of the following events (whichever occurs first):
a) The City may terminate this Agreement upon thirt y (30) days written notice to the Owner.
b) Upon the recording of the (“___________”) in the Official Records of the County of Riverside, this Agreement shall automatically termi nate, unless explicitly provided in the (“___________”) terms.
c) Upon effective date of an order of prejudgment p ossession obtained in accordance with Code of Civil Procedure section 1255.410.
d) Four (4) years from the Effective Date of this A greement.

In the event of termination under Section 4.a) or 4.d), above, City shall pay Owner the fair- market value for the cost of the possession and use of the Property during the term of the Agreement, which amount shall be determined by mutual agreement of the Parties. In the event the Parties are unable to come to an agreemen t on the fair-market value amount, the parties shall agree to utilize the amount determined by a third-party neutral appraiser agreed upon by the Parties. The appraisal shall be prepared in accordance with California Eminent Domain law, including Fair Market Value definitions.

Eminent Domain Proceedings

4. If City initiates legal proceedings in eminent d omain, the Parties understand and agree that this Agreement shall continue in effect until (1) an order of prejudgment possession obtained in accordance with Code of Civil Procedure section 1255.410 becomes effective, (2) a settlement is reached or, (3) a Final Order o f Condemnation is entered by the court pursuant to Section 1268.030 of the California Code of Civil Procedure in regards to the Property, whichever comes first.

Waiver of Challenges To Right To Take;
Admission of Public’s Interest, Necessity And Use

5. Section 1245.235 of the California Code of Civil Procedure requires the City give each person whose property is to be acquired by eminent domain notice and a reasonable opportunity to appear before the City Council and b e heard on the matters referred to in section 1240.030 of the Code of Civil Procedure, which provides:

The power of eminent domain may be exercised to acquire property for a proposed project only if all of the following are established:

a. The public interest and necessity require the pr oject.

b. The project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury.

c. The property sought to be acquired is necessary for the project.

d. The offer required by section 7267.2 of the Gove rnment Code has been made to the Owner or others of record.

875

3 6. By granting this irrevocable right to non-exclus ive possession and use of the Property to the City, Owner agrees to the following:

a. Owner specifically waives the notice required by Code of Civil Procedure section 1245.235 of the hearing on the matters referred to in Code of Civil Procedure section 1240.030, and Owner shall not object to the adoption of the resolution of necessity by the City Council authorizing the taking of the Property.

b. Owner shall not object to the filing of an emine nt domain proceeding to acquire the Property.

7. Owner waives any right to challenge City’s right to possess, acquire, and use the Property in any subsequent eminent domain proceedings filed by City. Owner also waives all claims and defenses in its favor in any subsequent eminent domain proceeding, except a claim for greater compensation.

Authority to Execute and Bind

8. The undersigned warrants that they are an author ized signatory of the Owner, and are authorized to provide this irrevocable right to the non-exclusive possession to City.

Indemnity and Insurance

9. City is an authorized self-insured public entity for purposes of Professional Liability, General Liability, Automobile Liability and Workers ’ Compensation and warrants that through its respective programs of self-insurance, is has adequate coverage or resources to protect against liabilities arising out of the p erformance of the terms, conditions or obligations of this Agreement.

10. Owner agrees to indemnify, defend (with counsel reasonably approved by City) and hold harmless City, its officers, employees, agents and volunteers, from any and all claims, actions, losses, damages, and/or liability arising out of this Agreement from any cause whatsoever, including, the acts, errors or omission s of any person and for any costs or expenses incurred by City on account of any claim, except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. The Owner’s indemni fication obligation applies to City’s “active” as well as “passive” negligence but does n ot apply to City’s “sole negligence” or “willful misconduct” within the meaning of Civil Code section 2782.

11. City agrees to indemnify, defend (with counsel reasonably approved by Owner) and hold harmless Owner, its officers, employees, agents and volunteers, from claims, actions, losses, damages, and/or liability arising out of this Agreement from any cause whatsoever, including, the acts, errors or omissions of any per son and for any costs or expenses incurred by City on account of any claim, except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. The City’s indemnification ob ligation applies to Owner’s “active” as well as “passive” negligence but does not apply to Owner’s “sole negligence” or “willful misconduct” within the meaning of Civil Code section 2782.

12. In the event Owner and/or City are found to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under this Agreement, 876

4 Owner and/or City, as applicable, shall indemnify the other to the extent of its comparative fault.

13. Notwithstanding indemnification for any claim, action, loss, or damage involving a third party, Owner and City hereby waive any and all righ ts of subrogation recovery against each other.

14. Furthermore, if Owner or City attempts to seek recovery from the other for Workers’ Compensation benefits paid to an employee, Owner an d City agree that any alleged negligence of the employee shall not be construed against the employer of that employee.

Entire Agreement; Severability; Amendments; Counterparts

15. The recitals are incorporated into the body of this Agreement.

16. This Agreement reflects the entire agreement between the Parties and shall supersede all prior or contemporaneous oral or written understand ings, statements, representations or promises between the Parties concerning the matters contained herein. This Agreement may only be amended by written agreement, executed by all Parties.

17. This Agreement is made and entered into in the State of California, and shall in all respects be interpreted, enforced and governed under the laws of said state. Venue for any court dispute that is filed in State Superior Court shall be in the Riverside County Superior Court.

The language of all parts of this Agreement shall i n all cases be construed as a whole, according to its fair meaning and not strictly for or against any of the Parties.

18. In case any part, term, portion or provision of this Agreement is determined to be illegal, invalid or unenforceable, the remaining parts, terms, portions and provisions shall remain valid, enforceable, and in full force and effect.

19. This Agreement has been negotiated in good fait h and each Party warrants and represents that in executing this Agreement, it is not relying upon any representation, promise, inducement or statement made in negotiatio n that has not been included in the terms of this Agreement.

20. This Agreement may be executed in one or more c ounterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

The Parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the Party whose name is contain ed therein. Each Party providing an electronic signature agrees to promptly execute and deliver to the other Party an original signed Contract upon request.
877

5 IN WITNESS WHEREOF the Parties have executed this A greement the day and year set forth below.

CITY OF EASTVALE:

____________________________
Mark Orme, City Manager

APPROVED AS TO FORM:

____________________________
Erica L. Vega, City Attorney

ATTEST:

____________________________
Marc Donohue, City Clerk
[INSERT NAME OF OWNER]

_________________________________
[NAME]
[TITLE]

_____________________
Date

878
City of Eastvale

UTILITY AGREEMENT

UTILITY AGREEMENT NO.
_SCE-D-001___
City of Eastvale, hereinafter called "LOCAL AGENCY", proposes improvements to Limonite Pedestrian Bridge, including, but not limited to constructing a pedestrian bridge over the existing flood control channel to close the gap of pedestrian path approximately 0.1 miles south of Limonite Avenue in the city of Eastvale .

and: SOUTHERN CALIFORNIA EDISON, DISTRIBUTION
Attn: Jeanette Bachelder
Email:

[email protected]
7951 Redwood Ave.

Fontana CA 92336

Hereinafter referred to as “OWNER”, owns and maintains power poles on, one on each side of existing flood control channel approximately 0.1 miles south of Limonite Avenue, within the limits of the LOCAL AGENCY’s project that requires a positive protect in place (addition of protective sheathing around each pole) and said poles are to remain in place to accommodate LOCAL AGENCY’s project.

It is hereby mutually agreed that:

I. WORK TO BE PERFORMED

In accordance with Notice to Owner No. SCE-D 00-1 d ated x/xx/2026, OWNER shall install a positive protect in place (addition of protective sheathing around the poles) and said poles to remain in place. All work shall be performed substa ntially in accordance with OWNER's Plan No. xxxxxx dated x/xx/2026, consisting of x sheets, copies of which are on file in the Office of the LOCAL AGENCY at 12363 Limonite Ave., Suite 910, Eastvale CA 91752. Deviations from the OWNER’s plan described above initiated by either the LOCAL AGENCY or the OWNER, shall be agreed upon by both parties hereto under a Revised Notice to Owner. Such Revised Notices to Owner, approved by the LOCAL AGENCY and agreed to/ acknowledged by the OWNER, will constitute an approved revision of the OWNER’s plan described above and are hereby made a part hereof. No work under said deviation shall commence prior to written execution by the OWNER of the Revised Notice to Owner. Changes in th e scope of the work will require an amendment to this Agreement in addition to the revised Notice to Owner.

County Route Station Project ID #
Riverside N/A N/A 08 23000172
Project ID : 5486 (013)
Owner’s File :

FEDERAL PARTICIPATION: On the Project : Yes No On the Utilities: Yes No
879

Page 2 of 5 ends

UTILITY AGREEMENT (Cont.)

II. LIABILITY FOR WORK

Existing facilities are located in their present po sition pursuant to rights superior to those of the LOCAL AGENCY and will be relocated at LOCAL AGENCY’s expense.

III. PERFORMANCE OF WORK

OWNER agrees to perform the herein-described work w ith its own forces or to cause the herein described work to be performed by the OWNER' s contractor, employed by written contract on a continuing basis to perform work of t his type, and to provide and furnish all necessary labor, materials, tools, and equipment re quired therefore; and to prosecute said work diligently to completion

Use of personnel requiring lodging and meal “per diem” expenses will not be allowed without prior written authorization by LOCAL AGENCY’s repre sentative. Requests for such authorization must be contained in OWNER’s estimate of actual and necessary relocation costs. OWNER shall include an explanation why local employee or contract labor is not considered adequate for the relocation work propose d. Per Diem expenses shall not exceed the per diem expense amounts allowed under the California Department of Human Resources travel expense guidelines.

Work performed by OWNER’s contractor is a public work under the definition of Labor Code Section 1720(a) and is therefore subject to prevail ing wage requirements; but, work performed directly by Owner’s employees falls withi n the exception of Labor Code Section 1720(a)(1) and does not constitute a public work under Section 1720(a)(2) and is not subject to prevailing wages. OWNER shall verify compliance with this requirement in the administration of its contracts referenced above.

IV. PAYMENT FOR WORK

The LOCAL AGENCY shall pay its share of the actual and necessary cost of the herein described work within 45 days after receipt of OWNER's itemiz ed bill in quintuplicate, signed by a responsible official of OWNER's organization and prepared on OWNER's letterhead, compiled on the basis of the actual and necessary cost and e xpense incurred and charged or allocated to said work in accordance with the uniform system of accounts prescribed for OWNER by the California Public Utilities Commission (PUC), Federal Energy Regulatory Commission (FERC) or Federal Communications Commission (FCC), whichever is applicable.

It is understood and agreed that the LOCAL AGENCY w ill not pay for any betterment or increase in capacity of OWNER's facilities in the new location and that OWNER shall give credit to the LOCAL AGENCY for all accrued depreciation of the replaced facilities and for the salvage value of any material or parts salvaged and retained or sold by OWNER.

880

Page 3 of 5 ends

UTILITY AGREEMENT (Cont.)

Not more frequently than once a month, but at least quarterly, OWNER will prepare and submit itemized progress bills for costs incurred not to exceed OWNER's recorded costs as of the billing date less estimated credits applicable to completed work. Payment of progress bills not to exceed the amount of this Agreement may be made under the terms of this Agreement.

Payment of progress bills which exceed the amount o f this Agreement may be made after receipt and approval by LOCAL AGENCY of documentation supporting the cost increase and after an Amendment to this Agreement has been executed by the parties to this Agreement.

“The OWNER shall submit a final bill to the LOCAL A GENCY within 180/360 days after the completion of the work described in Section I above. If the STATE has not received a final bill within 360 days after notification of completion of OWNER’s work described in Section I of this Agreement, and LOCAL AGENCY has delivered to OWNER fully executed Director’s Deeds, Consents to Common Use or Joint Use Agreements for OWNER’s facilities (if required), LOCAL AGENCY will provide written notification to OWNER of its intent to close its file within 30 days.

OWNER hereby acknowledges, to the extent allowed by law, that all remaining costs will be deemed to have been abandoned. If the LOCAL AGENCY processes a final bill for payment more than 360 days after notification of completion of OWNER’s work, payment of the late bill may be subject to allocation and/or approval b y the California Transportation Commission.”

The final billing shall be in the form of an itemized statement of the total costs charged to the project, less the credits provided for in this Agre ement, and less any amounts covered by progress billings. However, the LOCAL AGENCY shall not pay final bills, which exceed the estimated cost of this Agreement without documentat ion of the reason for the increase of said cost from the OWNER and approval of documentat ion by LOCAL AGENCY. Except, if the final bill exceeds the OWNER’s estimated costs sole ly as the result of a revised Notice to Owner as provided for in Section I, a copy of said revised Notice to Owner shall suffice as documentation.

In any event if the final bill exceeds 125% of the estimated cost of this Agreement, an amended Agreement shall be executed by the parties to this Agreement prior to the payment of the OWNERS final bill. Any and all increases in costs that are the direct result of deviations from the work described in Section I of this Agreem ent shall have the prior concurrence of LOCAL AGENCY.

Detailed records from which the billing is compiled shall be retained by the OWNER for a period of three years from the date of the final pa yment and will be available for audit in accordance with Contract Cost Principals and Proced ures as set forth in 48 CFR, Chapter 1, Subpart E, Part 31 by LOCAL AGENCY and/or Federal Auditors. In performing work under this Agreement, OWNER agrees to comply with the Uniform System of Accounts for Public Utilities found at 18 CFR, Parts 101, 201, et al., to the extent they are applicable to OWNER doing work on the project that is the subject of this agreemen t, the contract cost principles and procedures as set forth in 48 CFR, Chapter 1, Part 31, et seq., 23 CFR, Chapter 1, Part 645 and 881

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UTILITY AGREEMENT (Cont.)

2 CFR, Part 200, et al. If a subsequent State and/or Federal audit determines payments to be unallowable, OWNER agrees to reimburse AGENCY upon receipt of AGENCY billing. If OWNER is subject to repayment due to failure by Local Public Agency (LPA) to comply with applicable laws, regulations, and ordinances, then LPA will ensure that OWNER is compensated for actual cost in performing work under this agreement.

V. GENERAL CONDITIONS

All costs accrued by OWNER as a result of LOCAL AGENCY's request of April 15, 2026 to review, study and/or prepare relocation plans and estimates for the project associated with this Agreement may be billed pursuant to the terms and conditions of this Agreement.

If LOCAL AGENCY’s project which precipitated this A greement is canceled or modified so as to eliminate the necessity of work by OWNER, LOCAL AGENCY will notify OWNER in writing, and LOCAL AGENCY reserves the right to terminate th is Agreement by Amendment. The Amendment shall provide mutually acceptable terms a nd conditions for terminating the Agreement.

All obligations of LPA under the terms of this Agreement are subject to the acceptance of the Agreement by LPA Board of Directors or the Delegated Authority (as applicable), the passage of the annual Budget Act by the State Legislature, and the allocation of those funds by the California Transportation Commission.

OWNER shall submit a Notice of Completion to the LOCAL AGENCY within 30 days of the completion of the work described herein.

It is understood that said highway is a Federal aid highway and accordingly, 23 CFR, Chapter 1, Part 645 is hereby incorporated into this
Agreement.

In addition, the provisions and guidance of 23 CFR 635.410, Buy America, 2 CFR 184 Buy America Preferences for Infrastructure Projects,2 CFR 200.322, Domestic Preferences for Procurements, and Memo M-24-02, “Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure”, from the Office of Management and Budget, Executive Office of the President, dated October 25, 2023, are also incorporated into this agreement.

OWNER understands and acknowledges that this project is subject to the requirements of the Buy America law (23 U.S.C., Section 313) and applicable regulations, including 23 CFR 635.410 and FHWA guidance. OWNER hereby certifies that in the performance of this Agreement, for products where Buy America requirements apply, it shall use only such products for which it has received a certification from its supplier, or provider of construction services that procures the product certifying Buy America compliance. This does not include products for which waivers have been granted under 23 CFR 635.410, 2 CFR 184, or other applicable provisions.
882

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UTILITY AGREEMENT (Cont.)

LOCAL AGENCY further acknowledges that OWNER, in complying with the Buy America Rule, is expressly relying upon the instructions and guidance (collectively, “Guidance”) issued by LOCAL AGENCY and its representatives concerning the Buy America Rule requirements for utility relocations within the State of California. Not withstanding any provision herein to the contrary, OWNER shall not be deemed in breach of this Agreement for any violations of the Buy America Rule if OWNER’s actions are in compliance with the Guidance.

THE ESTIMATED COSTS TO OWNER FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS:
$XXXXX (XXXXXX DOLLARS)

Signatures on Following Page

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UTILITY AGREEMENT (Cont.)

IN WITNESS WHEREOF, the above parties have executed this Agreement on the dates below.

Local Agency: Owner:

CITY OF EASTVALE SOUTHERN CALIFORNIA EDISON

APPROVED APPROVED

By: ______________________________ By: __________ __________________ Mark Orm XXXXXXX
City Manager Project Manager

Date: ____________________________ Date:
__________________________

APPROVED AS TO FORM:

By: ____________________________
Name
General Counsel

Date: __________________________

884

Page 1 of 3 ends

CEQA EXEMPTION / NEPA CATEGORICAL EXCLUSION
DETERMINATION FORM (rev. 06/2022)
Project Information
Project Name (if applicable): Pedestrian Bridge
DIST-CO-RTE: 08-Riv-Eastvale PM/PM: N/A
EA: N/A Federal-Aid Project Number: FTIP 5486(013)
Project Description
The City of Eastvale, in the County of Riverside, proposes to construct a pedestrian bridge over Cucamonga Creek Channel. The purpose of the project is to span the channel with a bridge that is needed to close the gap of a pedestrian path that will ultimately extend to a 2.5-mile multi-use trail and connect with four parks through a non- motorized corridor. Right of way would be required for this project.

Caltrans CEQA Determination (Check one)
☒ Not Applicable – Caltrans is not the CEQA Lead Agency ☐ Not Applicable – Caltrans has prepared an IS or EIR under CEQA Based on an examination of this proposal and supporting information, the project is:
☐ Exempt by Statute. (PRC 21080[b]; 14 CCR 15260 et seq.) ☐ Categorically Exempt. Class _. (PRC 21084; 14 CCR 15300 et seq.) ☐ No exceptions apply that would bar the use of a categorical exemption (PRC 21084 and 14 CCR 15300.2). See the SER Chapter 34 for exceptions. ☐ Covered by the Common Sense Exemption. This project does not fall within an exempt class, but it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment (14 CCR 15061[b][3].) Senior Environmental Planner or Environmental Branch Chief Caltrans not CEQA Lead Caltrans not CEQA Lead N/A
Print Name Signature Date
Project Manager
Caltrans not CEQA Lead Caltrans not CEQA Lead N/A
Print Name Signature Date

885

CEQA EXEMPTION / NEPA CATEGORICAL EXCLUSION

DETERMINATION FORM

EA: N/A Page 2 of 3
Federal-Aid Project Number: FTIP 5486(013)
Caltrans NEPA Determination (Check one)
☐ Not Applicable
Caltrans has determined that this project has no significant impacts on the environment as defined by NEPA, and that there are no unusual circumstances as described in 23 CFR 771.117(b). See SER Chapter 30 for unusual circumstances. As such, the project is categorically excluded from the requirements to prepare an EA or EIS under NEPA and is included under the following:
☒ 23 USC 326: Caltrans has been assigned, and hereby certifies that it has carried out the responsibility to make this determination pursuant to 23 USC 326 and the Memorandum of Understanding dated April 18, 2022, executed between FHWA and Caltrans. Caltrans has determined that the project is a Categorical Exclusion under:
☒ 23 CFR 771.117(c): activity (c)(3)
☐ 23 CFR 771.117(d): activity (d)(_)
☐ Activity _ listed in Appendix A of the MOU between FHWA and Caltrans ☐ 23 USC 327: Based on an examination of this proposal and supporting information, Caltrans has determined that the project is a Categorical Exclusion under 23 USC 327.

The environmental review, consultation, and any other actions required by applicable Federal environmental laws for this project are being, or have been, carried out by Caltrans pursuant to 23 USC 327 and the Memorandum of Understanding dated May 27, 2022, and executed by FHWA and Caltrans.

Senior Environmental Planner or Environmental Branch Chief Aaron Burton
Print Name Signature Date
Project Manager/ DLA Engineer
Albert Vergel de Dios
Print Name Signature Date
Date of Categorical Exclusion Checklist completion (if applicable): N/A Date of Environmental Commitment Record or equivalent: 1/14/2026 Briefly list environmental commitments on continuation sheet if needed (i.e., not necessary if included on an attached ECR). Reference additional information, as appropriate (e.g., additional studies and design conditions). 1/14/2026
01/14/2026
886

CEQA EXEMPTION / NEPA CATEGORICAL EXCLUSION

DETERMINATION FORM

EA: N/A Page 3 of 3
Federal-Aid Project Number: FTIP 5486(013)
Continuation sheet:

The following studies, checklists and exemptions were prepared during the environmental phase of the project:
• Preliminary Environmental Studies Form: approved 9/17/2024 • Section 4(f) Exception – Exception concurred with 11/2/2025 • Transportation Air Quality Conformity Findings Checklist: approved 1/14/2026 • Natural Environment Study(Minimal Impact): approved 6/3/2025 • Water Quality Memo: approved 9/23/2025
• Area of Potential Effect Map: approved 1/13/2026
• Historic Property Survey Report: approved1/13/2026
• Archaeological Survey Report: approved 1/13/2026
• Initial Site Assessment: approved 6/10/2025

Avoidance Measures: See ECR

Permits: See ECR

887
RESOLUTION NO. 20- 64

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA,

ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATION

MONITORING AND REPORTING PROGRAM FOR THE LIMONITE GAP CLOSURE PROJECT ( CITY PROJECT NUMBER 93206).

WHEREAS, the City, as a capital improvement project, plans the construction of a new urban arterial segment of the Limonite Avenue east of Archibald Avenue, adjacent to the Cucamonga Creek Channel. The project includes the construction of a four- lane roadway along the corridor including a vehicular bridge, know herein as the " project"; and WHEREAS, the City, as the Lead Agency, determined that the proposed project required the preparation of an Initial Study and Mitigated Negative Declaration ( IS/ MND) for compliance with the provisions of CEQA; and •
WHEREAS, on May 21, 2020, the City posted a Notice of Availability/ Notice of Intent NOA/ NOi) for the proposed Draft IS/ MND on the City' s website and also published the NOA/ NOI on May 26, 2020 in compliance with state law in the Press Enterprise, a local newspaper of general circulation, providing a 30- day public review period; and WHEREAS, the draft IS/ MND was released for the required 30- day public review period commencing on May 25, 2020 in accordance with CEQA Guidelines Sections 15087 and 15105; and
WHEREAS, no comment letters concerning the draft IS/ MND were received by the City during the public comment period; and
WHEREAS, the Planning Commission conducted a duly noticed public hearing on June 17, 2020, at which public testimony was received concerning the project; and WHEREAS, the City Council conducted a duly noticed public hearing on September 9, 2020, at which public testimony was received concerning the project; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. Findings. The City Council, in light of the whole record before it, finds as follows:

A. Review Period: The Draft IS/ MND was made available for public review pursuant to CEQA Guidelines Sections 15087 and 15105.

B. That the draft IS/ MND and the Mitigation Monitoring and Reporting Program were prepared, processed, and noticed in accordance with the California Environmental 888
889
890
891

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.13
June 10, 2026
Two Year Professional Services Agreement with SDI Presence LLC. for Enterprise Resource Management Procurement Procurement Services
Prepared By:

Amanda Wells, Finance Director/City Treasurer
Recommended Action(s)
Staff recommends that the City Council:

1 .

Approve a Two Year Professional Services Agreement with SDI Presence LLC. for ERP System Procurement Services in an amount not-to-exceed $89,940; and 2 .

Authorize the City Manager to execute all necessary documents.

Summary
Since its incorpora3on in 2010, the City of Eastvale has u3lized Springbrook Enterprise Resource Planning (ERP) system to support core ﬁnancial and administra3ve func3ons and to produce the ﬁnancial data used for annual audits and ﬁnancial statements. Signiﬁcant growth in city opera3ons and General Fund revenues has increased opera3onal complexity and exposed func3onal limita3ons in the current ERP system. While s3ll opera3onal, Springbrook lacks modern workﬂow, repor3ng, integra3on, project accoun3ng, and payroll capabili3es, requiring extensive manual workarounds and reliance on external systems, which increases workload and operational risk.

Staﬀ has determined that replacing the exis3ng ERP system is necessary to improve opera3onal eﬃciency, internal controls, and the accuracy and 3meliness of ﬁnancial repor3ng. Given the complexity and cost of ERP system procurement, staﬀ recommends engaging specialized consul3ng 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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support to assist with process documenta3on, RFP development, vendor evalua3on, and contract nego3a3ons. Professional services with SDI Presence, LLC are proposed to support the city through the ERP selec3on process. Following vendor selec3on, a separate implementa3on phase will be planned, and staffing and consulting needs for implementation will be further evaluated.

Microsoft Copilot AI was used to generate the summary above; the content was verified by Amanda Wells.

Background
Since the City of Eastvale's incorpora3on in 2010 the organiza3on has relied on Springbrook as the city's ERP system. The single ERP system provides an interface for major Finance func3ons including accounts payable, accounts receivable, bank reconcilia3on, cashiering, general ledger, payroll, project accoun3ng, and purchase orders. The data contained in the ERP system culminates in our annual external and internal audit and subsequent issuance of ﬁnancial statements. Financial statements are key to the city's ﬁnancial solvency and the inability to 3mely issue annual ﬁnancial statements is a direct risk to the city's revenues. Over the years, General Fund revenues increased from $11.9 million in ﬁscal year 2011-12 to $91.0 million in ﬁscal year 2027-27. The increase in revenues brought signiﬁcant changes in service models, which created complex ﬁnancial scenarios and increased workload. While Springbrook is s3ll a func3onal system, it does not integrate easily with other city soFware and is outdated with best prac3ces and process workﬂows.

The
Springbrook ERP system is not robust or malleable and requires signiﬁcant work arounds to achieve results, of which there are several examples:

The system cannot budget by project number, which leads to extensive budget tracking spreadsheets for grants and capital improvement project.

Additionally, project detail does not post to the General Ledger.

The system does not provide workﬂow approvals for purchase requisi3ons, purchase orders, invoices, budget adjustments, journal entries, or cashiering and as a result the city u3lizes several outside software systems for workflow management.

There is no ﬁscal year control over purchase orders, nor can the city track mul3ple addresses for vendors within a single vendor form.

Purchase orders cannot be customized with terms and condi3ons language, leading to manual adjustments in PDF versions of the purchase order.

Payroll and project detail does not post to the General Ledger.

The payroll system cannot calculate FLSA over3me rates. Addi3onally, the payroll module cannot quickly produce a calcula3on of an employee's check and staﬀ's current workaround is to manage large manual calculation spreadsheets.

Database and user security is cumbersome to administer.

Most systems allow for a query by example of all modules, however Springbrook only allows QBE through a single module.

The QBE's are not easy to build which makes data difficult to access.

No modules oﬀer user deﬁned ﬁelds or custom formulas, this makes payroll especially difficult.

Springbrook has been bought and sold several 3mes over the last few years, and staﬀ has experienced a slow decline in the quality of product support. While annual updates to the system con3nue to occur, such as IRS changes for payroll taxes and 1099 processing, major upgrades have not occurred. If the city wishes to remain eﬃcient with opportunity to con3nue to improve processes staff will need to work towards the selection of a new ERP system provider. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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As a result, staﬀ determined that sourcing a new ERP system is the best approach to improving process eﬃciencies and ensuring accurate ﬁnancial repor3ng. Undertaking an ERP system implementa3on is a 3me intensive and lengthy process. It is also typically an expensive endeavor. To ensure that the city conducts adequate documenta3on of business processes, generates and accurate RFP document, and selects the best ERP system, staﬀ recommends u3lizing consul3ng support throughout the en3rety of the RFP process. U3liza3on of consul3ng ﬁrms familiar with ERP selec3on and implementa3on is typical among municipal agencies in order to ensure the best possible outcome for the city. Staﬀ direct nego3ated for Enterprise Resource Planning (ERP) SoFware Procurement with SDI Presence LLC (SDI) in accordance with the city's municipal code for professional services.

SDI proposes a ﬁve phase approach to the request for proposals process, which they will manage and administer:

Phase 1, Ini3ate
- SDI will facilitate mee3ngs with staﬀ in order to develop a work plan that culminates in a kickoff meeting.

Phase 2, Requirements
- SDI will meet internally with all ERP soFware uses and document internal city processes. Deliverables include a documenta3on request lis3ng, func3onal and opera3onal requirements, interface and technical requirements, and data conversion requirements.

Phase 3, RFP
- SDI will u3lize the documenta3on gathered in phase two to produce a draF Request for Proposal (RFP) document. Deliverables include the ﬁnal RFP document and targeted vendor list.

Phase 4, Select
- Phase 4 is the most intense phase of the project. SDI will assist the city through the RFP process, addressing vendor ques3ons, preparing an evalua3on commiKee and screening proposals. SDI will assist city staﬀ with review and scoring of the proposals and prepare proof of capabili3es for each proposal. Sessions will be scheduled for selected vendors to present their soFware solu3ons to the selec3on commiKee. SDI will then prepare a vendor selection report.

Phase 5, Nego3ate
- SDI will assist the city in preparing the for nego3a3ons and develop the soFware and implementa3on agreement. Finally SDI will assist with ﬁnal City Council approval of the agreement.

Once a soFware vendor is procured, the implementa3on period will be scheduled. Implementa3on will require intense staﬀ par3cipa3on in addi3on to keeping up with day to day workload and du3es. It is highly likely that both Finance and Human Resources will require addi3onal consul3ng support in order to ensure daily workload is completed in addi3on to proper set up of the new ERP system. The plan for implementa3on will be assessed during the ERP soFware selec3on process. SDI is available to assist the city through implementation.

The aKached agreement may have some adjustments applied aFer the pos3ng of this agenda. If so, a clean updated version will be supplied to the City Council before adop3on of the agreement. The updated agreement will also be made available to the public.

Environmental
Government ﬁnancial soFware planning ac3vi3es are not considered a Project as deﬁned by the California Environmental Quality Act (CEQA) and no environmental review is required. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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Strategic Plan Action - Priority Level: N/A
| Target #: F
| Goal #: C
Target F, Goal C: Empower staff to innovate for efficiencies; create a culture of innovation Target F, Goal G: Invest internally in soFware/technology improvements to enhance customer service
Target G, Goal A: Identify and recommend tools necessary for optimal employee performance Fiscal Impact
The total ﬁscal impact of the approval of the professional services agreement is $89,940. Adequate budget was appropriated during the ﬁscal year 2026-27 budget process in General Fund account number 100-210-6490. AFer selec3on of the successful ERP system proposer, addi3onal funds will be needed to ini3ate a soFware license agreement and implementa3on. A General Fund reserve of $2.0 million has been set aside to fund the implementa3on project. Upon the approval of the soFware license agreement, addi3onal budget will be appropriated from the reserve for system implementation.

Prior City Council/Commission Action
City Council has not taken ac3on on ERP systems procurement and implementa3on since the city procured Springbrook in August 2012. Prior to Springbrook, the city used a basic ﬁnancial system during the transitional period after incorporation.

Attachment(s)
Attachment 1 - Agreement

Attachment 2 - Exhibit A: Proposal

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AGREEMENT FOR ERP SYSTEM SUPPORT SERVICES

BETWEEN

THE CITY OF EASTVALE, CALIFORNIA
AND

SDI PRESENCE LLC

This Agreement for ERP System Support Services (“Agreement”) is entered into as of this 11th day of June, 2026 (“Effective Date”) by and between the City of Eastvale, a municipal corporation (“City”) organized under the laws of the State of California, and SDI Presence LLC , a Delaware limited liability company with its principal place of business 200 E. Randolph Street, Suite 3550, Chicago, IL 60601(“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by direct negotiation, the performance of the servic es defined and described particularly in Section 2 of this Agreement.

SECTION 1. TERM OF AGREEMENT.

The Term of this Agreement is for two years, commencing on the Effective Date (“Term”) unless earlier terminated as provided in Section 20 “Termination of Agreement”.

Contractor shall complete the Services within the Term of this Agreement, and shall meet any other established schedules and deadlines. Prior to the expiration of the Term, t he Parties may agree, in writing, to extend the Term for up to one (1) additional one (1) year period, for a total possible term not-to-exceed three (3) years.

SECTION 2. SCOPE OF SERVICES.

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in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Contractor to continue performing the Services. Only the portions of Contractor’s Proposal which describe the Services to be provided and the compensation for such Service s shall be incorporated into this Agreement. Other information, terms and conditions contained in the Proposal are not incorporated into this Agreement shall be of no force or effect. If there is any conflict between the body of this Agreement and the Contractor’s Proposal, the body of this Agreement shall govern.

SECTION 3. ADDITIONAL SERVICES.

Contractor shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “ Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

Subcontractor charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “A” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subse ction (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, City will use its best efforts to cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice. (d) Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor. 897

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SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Contractor’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF MATERIALS; EXCEPTIONS; WARRANTY. (a) Documents and Data. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement (“Materials”) shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such Materials. Notwithstanding anything to the contrary in the foregoing and for the purposes of clarity, the term “ Materials” shall not include any pre - existing Contractor or third -party intellectual property used and/or delivered in the performance of the services hereunder (“Pre-existing Materials”). Contractor shall pass through any and all of its third -party vendor license rights to such Pre-existing Materials to the City. With respect to Pre-existing Materials, Contractor hereby grants City a royalty- paid, perpetual, irrevocable license to use such Pre-existing Materials internally by the City. City’s rights to said Pre-existing Materials shall apply only to the extent of Contractor’s licensed rights provided to it by third-party vendors. Contractor shall provide written notice to the City any time Contractor provides Pre -existing Materials to the City, and shall provide a copy any documents related to third party license rights to suc h Pre- existing Materials to the City.
(b) If and to the extent that City utilizes for any purpose not related to this Agreement any Materials prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreemen t, Contractor’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the Materials.
(c) All final work product developed by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of thi s Agreement, Contractor shall turn over to City all such final work product if paid for by the City. This provision specifically excludes Contractors’ work notes and drafts, which are owned by Contractor, not City.
(d) Contractor warrants that all Materia ls it drafts and completes pursuant to this Agreement constitutes original work. Specifically, Contractor understands and agrees 898

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that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Materials generated by such AI tools to City and representing it as Contractor’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, City specifically rejects ownership of such Materials. Contractor is required to indemnify and defend City to the fullest extent allowed by applicable law should it violate this Section.

SECTION 7. CONTRACTOR'S BOOKS AND RECORDS.
(a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor’s performance of the Services. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to the Services, including expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permi t an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. In accordance with California Government Code Section 8546.7, if the total compensation in Section 4 exceeds ten thousand dollars ($10,000.00), this Agreement and the Contractor's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor’s address indicated for receipt of notices in this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Contractor’s business, City may, by written req uest, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors -in-interest and authorized representatives.

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Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s personnel are in any manner officials, officers, or employees of City. (c) Neither Contractor, nor any of Contractor’s personnel shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor, its officers, employees, agents or subcontractors, may have to any such rights. Contractor’s indemnity obligations in Section 16 “Indemnification” of this Agreement include the obligation to indemnify the City from and against any liability that may arise related to claims that Contractor, its officers, employees, agents or subcontr actors, are entitled to retirement, health care or any other benefits that accrue to City employees. This provision shall survive the expiration or earlier termination of this Agreement.

SECTION 9. STANDARD OF PERFORMANCE.
(a) Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its a bility, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Contractor under this Agreement. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Proposal” that shall also be applicable to Contractor’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
(b) Contractor warrants that (1) it has thoroughly investigated and considered the work to be performed, (2) it has investigated the issues, regarding the scope of Services to be provided, (3) it has carefully considered how the work should be performed, and (4) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
(c) Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which 900

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are caused by the Contractor’s failure to comply with the standard of care provided for herein. Contractor shall at all times enforce strict discipline and good order among its employees. Any employee who is determined by the City to be uncooperati ve, incompetent, a threat to the safety of persons or the Services, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Services to be performed by the Contractor and shall not be re - employed on the Services.

SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect duri ng the Term of this Agreement. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement and such licenses, permits and approvals shall be maintained throughout the Term of this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this section.

SECTION 11. PREVAILING WAGE LAWS
Contractor represents that it is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq ., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall obtain a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement from the website of the Division of Labor Statistics and Research of the Department of Industrial Relations located at www.dir.ca.gov/dlsr/. In the alternative, Contractor may view a copy of the prevailing rates of per diem wages at the City. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contract or's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors must be reg istered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the project and require the same of any subcontractors. This project may also be subject to compliance monitoring and enforcement by the Depar tment of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements.
901

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SECTION 12. NONDISCRIMINATION.

Contractor shall not discriminate, in any way, against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran statu s in connection with or related to the performance of this Agreement.

SECTION 13. UNAUTHORIZED ALIENS.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

SECTION 14. CONFLICTS OF INTEREST.
(a) Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of the Services. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Contractor is, as of the date of execution of this Agreement, independently involved in the performance of non -related services for other governmental agencies and private parties. Contractor is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Contractor will perform non - related services for other governmental agencies and private Parties f ollowing the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

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pertaining to the Services in any magazine, trade pap er, newspaper, television or radio production or other similar medium without the prior written consent of City. (b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court or der shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agr eement, then City shall have the right to reim bursement and indemnity from Contractor for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Contractor’s conduct.
(d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to p rovide City with the opportunity to review any response to discovery requests provided by Contractor.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Contractor shall not be held criminally or civilly liable under any Federal or State trade secret law for the disclosure of a trade secret that is made in confidence to a Federal, State, or local government official or to an attorney solely for the purpose of reporting or i nvestigating a suspected violation of law or for the disclosure of a trade secret that is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.

SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Contractor’s services, to the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys ’ fees and costs, court costs, interest, defense costs, and expert witness fees) arise out of, are a consequence of, or are in any way attributable to, in whole or in part, any negligent or wrongful act, error or omission of Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to off icers, agents, employees or sub contractors of Contractor, in the performance of professional services under this Agreement. 903

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(b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to off icers, agents, employees or subcontractors of Contractor.
(c) Indemnification from Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Contractor fails to obtain such indemnity obligations from others as required herein, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these req uirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section.
(d) City’s Negligence. The provisions of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.

SECTION 17. INSURANCE.

SECTION 18. ASSIGNMENT.

The expertise and experience of Contractor are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor under this Agreement. In recognition of that interest, and except as provided herein, Contractor shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Contractor’s duties or obligations under this Agreement without the prior written consent of the City. Notwithstanding the foregoing, Contractor may transfer this Agreement to a successor in interest in connection with a merger, acquisition, 904

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corporate reorganization, or sale of all or substantially all its assets or by operation of law.

Except as provided herein. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Terminatio n of Agreement.” City acknowledges, however, that Contractor, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.

SECTION 19. CONTINUITY OF PERSONNEL.

Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and sub contractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance. If City doe not agree to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.

SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreemen t, with or without cause, at any time by giving thirty (30) days written notice of termination to Contractor. In the event such notice is given, Contractor shall cease immediately all work in progress. (b) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor, or City may terminate this Agreement immediately upon written notice. (c) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor’s possession shall be returned to City.

SECTION 21. DEFAULT.

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SECTION 22. EXCUSABLE DELAYS.

SECTION 23. COOPERATION BY CITY.

SECTION 24. NOTICES.

To City: City of Eastvale
Attn: Amanda Wells, Finance Director
12363 Limonite Ave., Suite 910
Eastvale, CA 91752
To Contractor: SDI Presence, LLC
Shoma Meyer, CFO
200 E, Randolph Street, Suite 3550
Chicago, IL 60601

Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

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SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if it does not exceed the amount that may be approved administratively pursuant to the Eastvale Municipal Code . The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void. The City’s City Manager may, but is not required to, make minor amendments not affecting substantive terms without further authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do no t otherwise reduce City’s rights under this Agreement. All other amendments shall be approved by the City Council.

SECTION 29. WAIVER.

SECTION 30. LAW TO GOVERN; VENUE.

SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding 907

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shall be entitled to an award of reasonable a ttorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

SECTION 33. SEVERABILITY.

SECTION 34. CONFLICTING TERMS.

SECTION 35. ELECTRONIC SIGNATURE.

The Parties agree that the Parties may use electronic signatures to execute this Agreement. Such signatures shall have the same force and effect as if this Agreement were executed by hand . Contractor agrees to indemnify, defend, and hold the City harmless from any claim, damage, or liability associated with transmitting an electronic signature or an electronically signed record by electronic transmission.

SECTION 36. DATA PROTECTION.
a) Contractor shall protect, using the most secure means and technology that is commercially available, City-provided data or consumer-provided data acquired in the course and scope of this Agreement, including but not limited to customer lists and customer credit c ard or consumer data, (collectively, the “City Data”). C ontractor shall notify City in writing as soon as reasonably feasible, and in any event within twenty -four (24) hours, of Contractor’s discovery or reasonable belief of any unauthorized access of City Data (a “Data Breach”), or of any incident affecting, or potentially affecting City Data related to cyber security (a “Security Incident”), including, but not limited to, denial of service attack, and system outage, instability or degradation due to computer malware or virus. C ontractor shall begin remediation immediately. C ontractor shall provide daily updates, or more frequently if required by City, regarding findings and actions performed by Contractor until the Data Breach or Security Incident has been effectively resolved to City’s satisfaction. Contractor shall conduct a n investigation of the Data Breach or Security Incident and shall share the report of the investigation with C ity. At City’s sole 908

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discretion, City and its authorized agents shall have the right to lead or participate in the investigation. Contractor shall cooperate fully with City, its agents and law enforcement. b) If City is subject to liability for any Data Breach or Security Incident, then Contractor shall fully indemnify and hold harmless City and defend against any resulting actions.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
[SIGNATURES ON FOLLOWING PAGE]

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CITY OF EASTVALE
___________________________
Mark Orme
City Manager
ATTEST:
___________________________
Marc Donohue
City Clerk

APPROVED AS TO FORM
_______________________________
Erica Vega
City Attorney

SDI PRESENCE LLC

Shoma Meyer
Chief Financial Officer

910

4922-7141-2135 v1
EXHIBIT "A"

PROPOSAL

SDI agrees to perform services in accordance with its Proposal dated March 9, 2026, for a not-to-exceed maximum of $89,940 to complete the procurement activities outlined in the Proposal.

911

4922-7141-2135 v1
EXHIBIT "B"

INSURANCE

1. Commercial General Liability Insurance
a. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than $ 2,000,000 per occurrence, $ 4,000,000 general agg regate, and $2,000,000 products and completed operations.

The policy shall include a per project or per location general aggregate endorsement. If a per project/location endorsement is not available, the limit for the general aggregate shall be doubled.
b. The policy shall allow and be endorsed as primary and not seek contribution from the City’s coverage.
c. The policy(s) shall provide and be endorsed to include, the City, its officers, officials, employees, agents, and volunteers as additional insureds on ISO form CG 20 10 (or equivalent) for ongoing operations, and, for construction or service agreements, ISO form CG 20 37 (or equivalent) for completed operations.
d. Any failure to comply with reporting provisions of the policies by Contractor shall not affect coverage provided to the City.
e. Coverage shall state that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
f. Coverage shall provide and be endorsed to include a waiver of subrogation in favor of the City and its officers, officials, employees, agents, and volunteers.

If the Contractor’s business/company does not own any automobiles, coverage for hired and non-owned autos shall be provided. The policy shall provide and be endorsed that the City, its officers, officials, employees, agents, and volunteers are included or named as additional insureds. b. The policy shall provide and be endorsed to include a waiver of subrogation in favor of the City, its officers, officials, employees, agents, and volunteers.

3. Umbrella or Excess Liability
a. The limits of liability for commercial general liability and automobile liability may be provided through a combination of primary and umbrella or excess 912

4922-7141-2135 v1
liability policies provided each policy complies with the requirements set forth in this agreement. Excess policies shall be follow -form to the underlying policies. Umbrella or excess policies shall include City and its officers, officials, employees, agents, and volunteers as additional insured.

4. Workers’ Compensation and Employers’ Liability - Statutory a. Contractor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for all persons employed dir ectly or indirectly by Contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 each accident, $1,000,000 by disease -policy limit, and $1,000,000 by disease -each employee. No proprietor, partner, executive officer, or member shall be excluded. In the alternative, Contractor may rely on a self-insurance program to meet those requirements, but only if the program of self -insurance complies fully with the provisions of the California Labor Code. Determination of whether a self- insurance program meets the standards of the California Labor Code shall be solely in the discretion of City.
b. The insurer, if insurance is provided, or Contractor, if a program of self - insurance is provided, shall allow, and be endorsed to waive all rights of subrogation against City and its officers, officials, employees, agents, and volunteers.
c. The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may b e waived by the City upon written verification that Contractor does not have any employees.

5. Professional Liability
a. Vendor shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing professional services in the minimum amount of $2,000,000 per claim and in the aggregate. Any policy inception date , continuity date, or retroactive date must be before the effective date of the start of work, and Vendor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the work.

4922-7141-2135 v1
b. Each required insurance policy shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice, has been given to the City, except that ten (10) days’ prior written notice shall apply in the event of cancellation for nonpayment of premium. If a carrier will not provide the required notice of cancellation, the Contractor shall provide written notice to the City of a cancellation no later than five (5) business days before cancellation.
c. All self-insurance, self-insured retentions, and deductibles must be declared and approved by the City.
d. Evidence of Insurance - Prior to commencement of work, the Contractor shall furnish the City with certificate(s) of insurance evidencing compliance with the insurance requirements above. All required endorsements shall be attached to the certificate(s), including additional insured, waiver of subrogation, primary coverage, and notice of cancellation endorsements.

The Contractor shall provide complete or certified copies of all required insurance policies if requested by the City.
e. Acceptability of Insurers - Insurance shall be placed with insurers admitted in the State of California and with an AM Best rating of A- VII or higher. f. Hired Parties - Contractors who will use subcontractors or other parties to provide materials, services, or perform construction or other work for the Contractor must enter into a written and executed contract agreement with each of its subcontractors, ven dors, agents, subconsultants and/or any other parties, collectively, “hired parties”. The contract agreement must contain a defense, indemnification and hold harmless provision in favor of the City and its officers, officials, employees, agents, and volunt eers. The contract agreement shall also cause the hired parties to comply with the insurance requirements required of the Contractor, including providing an additional insured endorsement for ongoing and completed operations.

Contractor shall obtain certif icates of insurance and additional insured endorsements from each of its hired parties and provide a copy to City upon request.

914

Proposal to City of Eastvale for
Enterprise Resource Planning Consulting Services
March 9, 2026 Page 1
March 9, 2026

Ms. Amanda Wells, Finance Director
City of Eastvale
12363 Limonite Avenue, Suite 910
Eastvale, CA 91752
Re: Consultant Services for ERP System Replacement
Dear Ms. Wells,
SDI Presence LLC (SDI) respectfully submits this letter proposal to the City of Eastvale (City) for professional services to assist with the selection and implementation of a new Enterprise Resource Planning (ERP) system. We understand that the City is seeking the services of a professional technology management consulting firm to partner with the City to conduct a comprehensive needs assessment, RFP process, vendor evaluation and selection, followed by project management services during the implementation of the selected ERP solution.

Since 1996, SDI has worked with more than 200 public sector agencies to plan, procure, implement, and operate technology. More specifically to the City’s needs, SDI has worked with more than 50 similar-sized public agencies to help them assess, procure, select, and implement new ERP systems. Within the past five years, the SDI team has worked closely with the following agencies to procure and/or implement new ERP systems:
• Central Utah Water Conservation District • City of Downey • City of Gilroy • City of Glendale
• City of Manhattan Beach • City of Merced
• City of Monterey • City of Rohnert Park
• City of Scottsdale, AZ • City of Torrance
• City of Vernon • City of Yucaipa
• Cucamonga Valley Water District • Riverside County Transportation Commission In addition to these projects, SDI is currently working with t he cities of Rialto and Redlands on ERP optimization projects, identifying unmet needs within their current systems and making recommendations to improve and fully utilize the ERP systems functionality.

To complete this project, SDI will utiliz e a proven and structured project management methodology to ensure a successful implementation while reducing or eliminating potential project risks and helping maximize the City’s investment by fully implementing and utilizing the selected ERP solution.

We are confident that when you review our proposal you will agree that SDI brings the experience, expertise, resources, and tools to assist the City with this important project. SDI is prepared to undertake the project upon contract execution. If you have any questions or require additional information, please feel free to contact me.

Sincerely,

Patrick Griffin
Managing Director
Advisory & Consulting Practice
915

Proposal to City of Eastvale for
Enterprise Resource Planning Consulting Services
March 9, 2026 Page 2
Project Approach
SDI’s approach to enterprise system procurements and implementations follows a structured methodology designed to help ensure that the City’s goals for the project are achieved. Provided below is our project approach and detailed work plan for both the procurement and implementation portions of the overall project.

New System Procurement
For the Procurement phase of the City’s project, which entails Assessment, Development, and Evaluation activities, SDI will utilize a five-phased approach:
♦ The “Initiate” phase which establishes the foundation for effective communication and the successful completion of the project.
♦ The “Requirements” phase which encompasses a thorough discovery of the City’s specific objectives and needs to ensure all the features, functions and requirements (e.g. user, interface, conversion, technical, etc.) necessary are defined and documented and communicated throu gh the resulting documents for inclusion in the RFP.
♦ The “RFP” phase wherein the Request for Proposal is developed to meet the procurement requirements of the City.
♦ The “Select” phase which provides the structure for a fair and organized means to complete the review and decision process to select the best solution presented. ♦ The “Negotiate” phase which results in formal completion of agreements with the selected ERP solution vendor and the City.

The figure below provides an overview of the phases, activities, and deliverables for our proposed methodology.

916

Proposal to City of Eastvale for
Enterprise Resource Planning Consulting Services
March 9, 2026 Page 3
In the following pages, we provide a detailed work plan outlining our tasks and the associated deliverables for each task.

Phase 1 – Initiate
The purpose of the Initiate phase is to prepare for, and initiate, the project under a well- defined work plan. This stage includes confirming our understanding, as well as the understanding of the stakeholders, regarding the scope of work and the process for accomplishing the overall objectives of the project.

Task 1.1 - Project Sponsor Planning Meeting
TASK DESCRIPTION: SDI will meet with the City’s Project Sponsor and other key staff to complete a detailed review of the scope of work, project timeline, deliverables, project status methods, project participants (i.e. sponsor, subject matter experts, technical resources, etc.), and other items to ensure a well-planned project. During this meeting, SDI will discuss the tools and templates that will be leveraged.

Task 1.2 - Work Plan Development
TASK DESCRIPTION: SDI will develop a Work Plan that identifies the project approach, methods, tasks, activities, resources, schedule, budget, deliverables, issue and risk management, and major milestones.

DELIVERABLE: Work Plan
Task 1.3 - Kickoff Meeting
TASK DESCRIPTION: Since the project will have an enterprise-wide impact, it is important to proactively communicate with all impacted staff to ensure a clear understanding of project goals and objectives, roles and responsibilities, approach, tasks, and timeline. The Kickoff Meeting also provides the opportunity to introduce the SDI team to City staff and should involve senior level management and project sponsors to provide introduction of this City-wide endeavor. It is important that all City staff that will be involved in the project, regardless of their role, participates in a project kickoff.

DELIVERABLE: Kickoff Meeting Presentation

Phase 2 – Requirements
During Phase 2, SDI will develop an accurate and clear understanding of the current environment, as this provides the initial baseline from which to begin defining the desired future state of the new ERP system.

During this phase, it is necessary to identify and prioritize future system features and functions, and to consider potential modifications to current processes through the adoption of best business practices. A key success factor to implementing a best fit solution is havi ng a comprehensive underst anding of the City’s true needs and requirements.

917

Proposal to City of Eastvale for
Enterprise Resource Planning Consulting Services
March 9, 2026 Page 4

Task 2.1 - Request and Review Documentation
TASK DESCRIPTION: SDI understands that City staff has limited time to dedicate to this project.

Consequently, we will make all efforts to be as prepared as possible before asking for staff time. To accomplish this, SDI will request documentation to familiarize ourselves with the current environment, processes, procedures, policies, transaction levels, organizational responsibilities, reports, technical documentation, etc. It is not SDI’s intent to create work for the staff with this task - if requested documentation does not exist, then it should not be created now.

DELIVERABLE: Documentation Request Listing
Task 2.2 - Conduct System Requirements Workshops
TASK DESCRIPTION: SDI will conduct workshops with the City’s functional subject matter experts in all City departments. For the Finance Department interviews, the workshops will occur at a functional level (i.e. general ledger, budget, fixed assets, accounts receivable, inventory, purchasing, accounts payable, grant and project accounting, treasury, etc.). For other City departments, typically a single workshop per department will provide the information necessary to complete an analysis of potential ERP applicability for those department functions. Outcomes of the workshops will document current processes, practices, policies, and procedures related to the City’s use of the ERP system. The workshops will also explore unmet needs and focus on identifying new features and functions that can improve the existing operations.

SDI’s approach to conducting the systems requirements workshops involves more than just gathering information from the City’s subject matter experts. It includes educating and/or collaborating with staff on best practices and how evolving technology capabilities (i.e. workflow, reporting, integration, dashboards, document management, etc.) can be applied to the future environment.

Task 2.3 - Document Functional Requirements
TASK DESCRIPTION: SDI will utilize the information gathered during Task 2.2 above to document the City’s existing and desired functional requirements so that the RFP provides a comprehensive description of the City’s requirements.

DELIVERABLE: Functional and Operational Requirements
Task 2.4 - Document Interfaces/Technical Requirements
TASK DESCRIPTION: During our work efforts in the prior tasks, SDI will identify required or desired interfaces and integration opportunities between the ERP system and other data repositories. This helps ensure that an integration point or interface is not missed. In addition, SDI will work with City staff to identify any interface standards that should be included in the RFP (i.e. City preferred interface methods).

DELIVERABLE: Interface and Technical Requirements

918

Proposal to City of Eastvale for
Enterprise Resource Planning Consulting Services
March 9, 2026 Page 5
Task 2.5 - Document Data Conversion Requirements
TASK DESCRIPTION: SDI will document the City’s data conversion and migration requirements so that software proposers can include the costs and approach for completing data conversion in their proposals. SDI will meet with the City’s technical and business subject matter experts to identify and document data migration and conversion requirements. SDI will provide consultation with regard to the pros and cons of the possible approaches/strategies and provide recommendations.

DELIVERABLE: Data Conversion Requirements

Phase – RFP
The tasks in this stage will consolidate all relevant information gathered in the prior phases to create an RFP that clearly defines the requirements and objectives of the City. The quality and accuracy of vendor responses are significantly improved using a well- organized, accur ate, and clear RFP. A strong RFP is critical as it provides the foundation for evaluating the vendor and ultimately provides the basis for a solid agreement between the City and the successful vendor.

Task 3.1 - Prepare Draft Request For Proposal (RFP)
TASK DESCRIPTION: SDI will prepare a draft RFP for review by the Project Stakeholders and identified key staff. If the City has an existing preferred RFP template, SDI will conduct a review and compare the City’s template to SDI’s proven ERP RFP template. In addition, if necessary, SDI will meet with the City’s purchasing and/or legal resources to verify RFP terms and conditions.

At a minimum, an RFP should include the following components: purpose and objectives, background, evaluation criteria and selection process, timeline, submission requirements (including forms and templates), RFP terms and conditions, current environment descriptions, business and operations metrics (i.e. number of employees, users, vendors, purchase orders, etc.), functional requirements, technical requirements and standards, and pricing proposal submission requirements.

DELIVERABLE: Draft RFP
Task 3.2 - Review Draft RFP With Stakeholders
TASK DESCRIPTION: SDI recommends that the draft RFP be distributed to the City project team and subject matter experts for careful review. After staff has had the opportunity to review the RFP, SDI will conduct a meeting to address any changes, questions, or concerns.

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Task 3.3 – Identify and Notify Potential Bidders
TASK DESCRIPTION: While online vendor portal sites provide a valuable channel for making an RFP publicly available, SDI believes it is in the City’s best interest to alert qualified vendors of the upcoming RFP release. SDI will compile a comprehensive list of public sector ERP solution vendors that provide potential solutions. SDI will review the listing with the City and assist the City in creating a notification message that can be distributed via email. Timely notification of the City’s intent to release an RFP will help ensure the City attracts quality solution vendors and allow the vendors to be better prepared to provide a timely response.

Task 3.4 – Release RFP
TASK DESCRIPTION: SDI will incorporate any recommended modifications to the draft RFP into a final document and will assist with distribution of the RFP.

DELIVERABLE: Final RFP

Phase 4 - Select
The process for selecting a suitable, best fit ERP solution vendor requires the City to follow a structured methodology. The goal of this phase is to ensure that the vendor that is the “best fit” for the City is selected. Up to this point in the project, the City will have invested heavily in establishing the foundation upon which a best fit selection will be made. The tasks in this phase are focused on ensuring a careful and detailed review of information provided in response to the RFP are conducted, as well as independ ent research, validation, and verification of content.

Task 4.1 - Address Vendor Questions
TASK DESCRIPTION: Release of a clear and well-structured RFP will dramatically reduce the number of vendor questions. However, due to the complex nature of ERP procurements, the City should anticipate that vendors will submit questions that must be addressed to ensure quality proposals are received. In this task, SDI will assist the City in responding to vendor questions.

DELIVERABLE: Vendor Question Responses
Task 4.2 – Prepare Evaluation Committee
TASK DESCRIPTION: SDI will work with the City to identify the evaluation team and prepare an evaluator’s packet that includes clear descriptions and direction of the evaluation methodology. The packet will also include a scoring template to assist the evaluator in tabulating their results.

DELIVERABLE: Evaluation Scoring Methodology and Matrix Template

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Task 4.3 – Conduct Initial Screening of Proposals
TASK DESCRIPTION: SDI will conduct a screening evaluation of all proposals to determine which vendors and proposals meet the mandatory RFP requirements and minimum qualifications. SDI will present the results of our screening evaluation to the City. The City can use this information as a guide to determine which proposals require a detailed review.

Task 4.4 – Assist with Review and Scoring of Proposals
TASK DESCRIPTION: The evaluation team will review and rate the proposals per the evaluation criteria. In addition, SDI will review proposals to identify issues, concerns, questions, or clarifications that should be addressed, and will provide this information to the evaluation team and be available to the evaluators for consultation. SDI will assist the City in arriving at a preliminary evaluation scoring matrix that identifies a short list of preferred vendors.

DELIVERABLE: Evaluation Scoring Matrix Summary
Task 4.5 – Prepare for Proof of Capabilities (POC)
TASK DESCRIPTION: Conducting proof-of-capabilities (POC) sessions with short-listed vendors is a key component of the selection process. This provides the vendors with the opportunity to fully demonstrate their solutions using City provided demonstration scenarios and scripts. As part of this task, SDI will develop the POC meeting agenda, scenarios, and scripts for the City to review. In addition, SDI can facilitate interaction between the City and the vendors to help ensure the vendor is adequately prepared to complete the POC. The POC provides valuable input into contract negotiations and helps clarify risk areas for special consideration.

DELIVERABLE: POC Session Agenda and Scripts
Task 4.6 – Facilitate POC Sessions
TASK DESCRIPTION: SDI will facilitate the POC sessions to keep vendors on schedule and ensure all POC scripts are completed. At the conclusion of each vendor POC session, SDI will facilitate a debrief meeting with the evaluators to capture feedback and update the evaluation scoring matrix accordingly. This information will be used in the Vendor Selection Report (Task 4.8).

Task 4.7 – Assist with Due Diligence
TASK DESCRIPTION: SDI will assist the City in planning for and completing reference checks and site visits (if desired by the City). While SDI is available to conduct the reference checks, it has been our experience that these are best performed by City staff because of the information exchange and opportunity to further network.

Task 4.8 – Prepare Vendor Selection Report
TASK DESCRIPTION: Using all the information and work products created to date, SDI will draft a Vendor Selection Report that outlines the process followed and the results of the evaluation. SDI will provide the City the opportunity to review a draft report and provide feedback. SDI will then publish a final Vendor Selection Report, which can be utilized as part of the City’s written recommendation for City Council presentation.

DELIVERABLE: Vendor Selection Report

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Phase 5 - Negotiate
Key terms, conditions, scope, and pricing terms must be fully resolved before concluding a final agreement. The purpose of the Negotiate phase is to formalize and implement a negotiation strategy to ensure the City obtains a favorable contract and all outstanding issues are resolved. SDI brings significant experience in contract negotiations that will help ensure an agreement that fully protects the City while supporting a successful implementation.

Task 5.1 - Research Prior Vendor Agreements
TASK DESCRIPTION: This task focuses on identifying signed agreements with agencies that are of a similar size and complexity as they can provide a valuable source of information to help the City prepare for negotiations. SDI will seek out and review available agreements. The review will include evaluating terms and conditions, pricing, payment terms, milestones, and more. The information gathered will be compared to that which was submitted with the RFP with the goal of identifying any gaps or more favorable terms and conditions.

Task 5.2 - Conduct Initial Agreement Review
TASK DESCRIPTION: SDI will perform a review and provide feedback of the proposed agreement templates. Based on our experience, the City should expect multiple agreements (i.e. software licensing, maintenance and support, professional services, third-party software, etc.). SDI will provide the City guidance and assistance on the agreement review to help prepare for subsequent negotiations.

Task 5.3 - Facilitate Negotiation Strategy Workshop
TASK DESCRIPTION: SDI will facilitate a workshop with key City staff to develop the negotiation strategy. The workshop will focus on outstanding issues and questions, as well as areas of high risk that need to be addressed. A well-planned negotiation strategy reduces the negotiation timeline, reduces frustration among the parties, ensures the City presents a unified front, and reduces the risk that items will be overlooked.

Task 5.4 - Conduct Negotiations Meetings
TASK DESCRIPTION: SDI will assist the City in preparing for negotiation meetings and will attend to support City staff. If the City desires, SDI is available to facilitate the negotiation meetings. SDI will take the lead in recording the minutes from the meetings to capture outstanding items, next steps, and critical dates.

DELIVERABLE: Final Agreement with Vendor
Task 5.5 - Obtain City Council Approval
TASK DESCRIPTION: SDI will attend and/or participate in the City’s presentation of the vendor agreements to the City Council for approval. SDI’s level of participation will be at the City’s direction.

DELIVERABLE: City Council Meeting Participation
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Additional Information About SDI’s Approach
Onsite Versus Offsite Efforts
SDI’s approach to project management is to maximize client engagement throughout the process, and we believe this is best achieved by being onsite during the majority of the project activities. That being said, SDI has successfully managed projects remotely through the use of collaborative tools including Microsoft Teams, SharePoint sites, and other resources. SDI remains flexible in our approach to onsite versus offsite project management.

Communication During the Project
SDI prides itself on actively communicating throughout all phases of our projects. Active communication means ensuring that our clients are provided regular project updates utilizing scheduled, written project status reports. Active communication also entails regularly communicating potential project risks, issues, and decision points via telephone, email, and/or in-person discussions with our clients.

Throughout each of the project management activities described in our methodology above, the SDI project manager will be keeping the City team informed on the status of project activities through both oral and written communications. Regular project status reports, along with Risk/Issue logs and project schedules, will be provided periodically (reporting schedule will be established during Project Initiation activities). In addition, the SDI project manager will be engaging (through emails, telephone and in person) with the City team and project participants regularly to ensure project activities are progressing and that potential issues are resolved expeditiously.

We are skilled at managing communication with our clients and quickly adapt to our clients’ desired methods of communication. The key to a successful implementation is open two-way communication with our clients.

Project Roles and Responsibilities
Ensuring clear delineation of roles and responsibilities of the SDI team and the City participants is an essential component to project success. Part of our Phase 1 activities includes a discussion of the various roles and responsibilities of the project team, and who on the team will be responsible for what aspects of the project. Each organization is different, with different skills sets and associated strengths. SDI will work with the City’s Project Sponsor to help define roles and responsibilities and w ill provide focused support in the areas that are identified as needing additional support.

Optimizing Project Success
SDI’s approach to project management is to serve as our client’s trusted advisor during implementation.

We view our presence on the project to be that as an extension of the City team, thus representing the City and acting in the best interests of the orga nization. Our goal is to minimize disruption to the organization as much as possible and mitigate issues and concerns quickly and efficiently, while ensuring the City’s interests are prioritized and addressed.

Maintaining open lines of communication, monitoring risks & providing risk mitigation strategies, and keeping the software vendor team on task are all essential components to help ensure project success.

We have a successful track record of working with software vendor project teams and their implementation and data conversion teams; this gives SDI a unique advantage in terms of the City’s project. SDI is prepared to provide these services through our professional and dedicated project team. 923

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Requirements Development
SDI approaches all of our projects with a holistic view of the needs of the organization. When developing requirements for software systems, we ensure that we explore all of the organization’s needs, including business processes and practices and data reporting and analytics. Too often, organizations do not focus on the output needs for a new system – i.e. how staff is able to extract data and perform analytics on that data. SDI recognizes the importance of this aspect of our work and places emphasis on the need for data extraction and reporting.

Approach to Best Practices and Change Management
SDI has been conducting assessments of enterprise systems for over 25 years and has developed a proven methodology for information gathering and identifying organizational needs. We recognize the importance of utilizing a measured approach when introducing an organization to potential change, and we are sensitive to the fact that staff m ay be averse to such change. Our consultant team consists of professionals who have worked in the public sector, have experienced the changes that come with business process analysis and new system implementations, and are well versed on managing expectations, concerns, and potential roadblocks to the implementation of new business practices.

SDI approaches our business process workshops with an understanding that not all participants may be knowledgeable about the most current software systems available. A key component of our workshops is to help educate City staff on available software systems and functionality, and to explore staff’s thoughts regarding potential positive outcomes of implementing this functionality. The goal of our workshops is to gather information about existing processes and functions, int roduce staff to the most current s oftware functionality available, and then discuss the potential benefits of adopting the more contemporary functionality. This process serves the function of introducing staff to the latest software features and functions, along with beginning the process of building buy-in to the adoption of new business processes.

In terms of change, a critical component to managing change successfully is to help staff throughout the organization understand the positive outcomes of business process improvements. Helping staff understand these positive outcomes is essential to getting their buy-in to the change, and our consultants are skilled at helping explain the positive outcomes to all levels of staff in the organization. For example, we can help explain to the Buyer how electronic workflow of a purchase requisition reduces paper work and time to process, and can also explain to a Department Director or the City Manager how a system dashboard can provide immediate access to critical data for decision making. Having worked in all aspects of the public sector environment, our project team is highly qualified to address the topic of change and the requisite benefits of adopting best business practices.

Mapping Business Processes to Best Practices
Having completed numerous similar projects with public sector clients, SDI is prepared to assist the City with this important step. Understanding the City’s current business processes helps ensure that adoption of new or modified business processes (to align with best business practices) includes any and all City requirements. In other words, current business processes must be fully understood, analyzed, and cataloged so as not to miss or drop a critical business process when suggesting a new best practice.

SDI utilizes a structured approach to our data gathering activities to ensure that all information shared with the project team is recorded. The information gathered about current business processes will also be reviewed by the Cit y’s project team to ensure it is accurate. Subsequent to this, SDI will make recommendations regarding current business processes to suggested best business practices. In some cases, existing business processes will be recommended to remain in place, while others may be mapped to a more efficient business process.
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Fee Proposal

1. ERP Procurement
SDI developed our project cost estimate based on our years of experience completing projects of a similar size and s cope. We also con sidered the City ’s overall size and structure, and incorporated information from our discussions last week. For example, we reduced the overall level of effort for our traditional requirements gathering approach to reflect the fact that the Ci ty does not have responsibility for public safety Departments nor Library or Utility Billing operations. In addition, we rem oved the task to develop a Needs Assessment Report based on our prior conversations.

We estimate that the procurement portion of the project will require 405 hours to complete for a total cost of 89,940. SDI’s all-inclusive rates (inclusive of travel and related expenses) are as follows: $240 per hour for Engagement Manager ; $2 25 per hour for Project Manager ; and $ 215 per hour for Project Consultants. Provided below is a table presenting the level of effort and cost by Phase and Task for the project.

Task Description Hours Cost
Task 1 - Initiate

1.1 Facilitate Project Sponsor Planning Meeting 4 915$

1.2 Finalize Work Plan 4 900$

1.3 Conduct Kickoff Meeting 7 1,575$
Subtotal: Task 1 - Initiate 15 3,390$
Task 2 - Requirements

2.1 Request and Review Documentation 28 6,060$

2.2 Conduct System Requirements Workshops 80 17,400$

2.3 Document Functional Requirements 20 4,350$

2.4 Document Interfaces/Technical Requirements 20 4,350$

2.5 Document Data Conversion Requirements 20 4,350$ Subtotal: Task 2 - Requirements 168 36,510$
Task 3 - RFP

3.1 Prepare Draft Request for Proposal (RFP) 20 4,530$

3.2 Review Draft RFP with Stakeholders 4 900$

3.3 Identify and Notify Potential Bidders 4 900$

3.4 Release RFP 6 1,350$
Subtotal: Task 3 - RFP 34 7,680$
Task 4 - Select

4.1 Address Vendor Questions 6 1,380$

4.2 Prepare Evaluation Committee 4 900$

4.3 Conduct Initial Screening of Proposals 24 5,400$

4.4 Assist with Review and Scoring of Proposals 6 1,350$

4.5 Prepare for Proof of Capabilities 8 1,800$

4.6 Facilitate POC Sessions 80 18,000$

4.7 Assist with Due Diligence 12 2,700$

4.8 Prepare Vendor Selection Report 12 2,700$ Subtotal: Task 4 - Select 152 34,230$
Task 5 - Negotiate

5.1 Research Prior Vendor Agreements 6 1,350$

5.2 Conduct Initial Agreement Review 8 1,800$

5.3 Facilitate Negotiations Strategy Workshop 4 900$

5.4 Conduct Negotiation Meetings 12 2,700$

5.5 Obtain City Council Approval 6 1,380$ Subtotal: Task 5 - Negotiate 36 8,130$
Total 405 89,940$
925

AGENDA STAFF REPORT

City Council Meeting

PUBLIC HEARINGS

Agenda Item No. 12.1
June 10, 2026
Placement of Delinquent Solid Waste Collec,on and Handling Service Charges on the Property Tax Roll
Prepared By:

Simone Blackwell, Senior Environmental Compliance Analyst Recommended Action(s)
Staff recommends that the City Council:

1 .

Conduct a public hearing and accept public tes!mony regarding delinquent solid waste handling service charges to be applied to the Fiscal Year (FY) 2026/2027 property tax roll for collection; and
2 .

Adopt a resolu!on authorizing the collec!on of delinquent solid waste handling service charges on the property tax roll; and
3 .

Authorize the City Manager to approve and execute any necessary documenta!on to facilitate property tax roll placement of delinquent solid waste handling service charges.

Summary
Waste Management provides comprehensive solid waste collec!on services for the City of Eastvale.

Pursuant to Sec!on 4.02.1 of the franchise agreement with Waste Management, delinquent residen!al single family account charges that are at least 90 days in arrears are eligible for placement on the property tax roll.

Waste Management has iden!ﬁed 441 delinquent solid waste collec!on service accounts with unpaid charges that occurred January 1, 2025 – December 31, 2025. The an!cipated total property tax assessment for the 441 accounts is $157,882.48
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Background
On October 28, 2020, The City of Eastvale entered into an exclusive franchise agreement with Waste Management for solid waste collec!on services. The agreement commenced on July 1, 2022 and concludes on June 30, 2042. Waste Management services include city-wide commercial and residen!al collec!on of trash, recycling, and organic waste. Addi!onal services include bulky items collec!on, used motor oil collec!on and temporary bin service. Waste Management also partners with the City to host two Residential Clean-Up and Paper Shredding Events annually.

To prevent stops in service for delinquent residen!al single-family accounts, the City agreed to place and collect qualifying delinquent account charges on the property tax roll pursuant to sec!on 4.02.1 of the franchise agreement and City municipal code Sec!on 16.05.230. Qualifying delinquencies are deﬁned as single family service recipients that are at least 90 days in arrears and have been provided with at least one wriDen no!ce by Waste Management. Delinquent accounts are also subject to a 10% tax roll penalty on the unpaid balance.

In accordance with Sec!on 16.05.230 of the City municipal code and the Health and Safety Code (“H&S”) Sec!on 5473, Waste Management has prepared a wriDen report which contains a descrip!on of each parcel of real property with delinquent fees and charges. Per the report, Waste Management has iden!ﬁed 441 delinquent solid waste collec!on service accounts with unpaid charges that occurred January 1, 2025 – December 31, 2025. The an!cipated total property tax assessment is $157,882.48. The report is on ﬁle with the City Clerk and is aDached as Exhibit A to the proposed resolu!on. By approving the proposed resolu!on, the City Council would be authorizing the City to collect delinquent solid waste service handling charges and fees on the tax roll in the same manner and at the same time as the general property taxes.

Delinquent residen!al single-family accounts must submit payment on or before July 17, 2025 to avoid property tax roll placement. No!ﬁca!on leDers regarding delinquent account status were sent on the following dates: October 21, 2025, November 24, 2025, February 10, 2026, March 13, 2026 and April 17, 2026. Delinquent commercial and mul!family accounts are not subject to Sec!on

4.02.1 of the franchise agreement and may have services terminated for non-payment.

Prior to approving the placement of the delinquent service charges and fees on the tax roll, H&S Sec!on 5473 et seq. requires the City Council to conduct a public hearing. No!ce of this public hearing was provided in accordance with H&S Sec!on 5473.1, by publishing a no!ce of the hearing in the Press Enterprise on May 17, 2026 and May 24, 2026. Individual no!ces of the public hearing were mailed on May 7, 2026, to the owner(s) of each parcel for which charges will be placed on the tax roll.

Environmental
Not applicable.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not applicable.

Fiscal Impact
Placement of the 441 delinquent account charges on the Riverside County property tax roll will result in the City recovering $157,882.48 in unpaid service charges and fees. The collected fees will 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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be remiDed to Waste Management as a passthrough in accordance with the City’s franchise agreement through a liability account within the city's general ledger and will not aﬀect the city's budget.

Prior City Council/Commission Action
On October 28, 2020, the City Council approved an exclusive franchise agreement with Waste Management for city-wide residential and commercial solid waste collection services.

On June 12, 2024, the City Council approved the placement of $60,679.60 on the ﬁscal year 2024/25 tax roll for the collection of delinquent solid waste charges.

On June 11, 2025, the City Council approved the placement of $137,201.22 on the ﬁscal year 2025/2026 tax roll for the collection of delinquent solid waste charges.

Attachment(s)
Attachment 1 - Resolution 26-XX

Attachment 2 - Exhibit A to the Resolution

Attachment 3 - Public Hearing Notice - Proof of Publication.pdf

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RESOLUTION NO. 26-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTV ALE, CALIFORNIA,

AUTHORIZING THE COLLEC TION OF DELINQUENT S OLID WASTE HANDLING

SERVICE CHARGES ON THE PROPERTY TAX ROLL

WHEREAS, California Health and Safety Code Section 5473 et. seq. authorizes the City to adopt a resolution by two -thirds of the members of the City Council to collect delinquent solid waste handling rates on the tax roll, in the same manner and at the same time as the general taxes; and

WHEREAS, Section 16.05.230 of the City of Eastvale Municipal Code provides that “The city may collect delinquent fees or charges for solid waste handling services on the property tax roll for the premises pursuant to Sections 38790.1 and 25831 of the Government Code or Health and Safety Code Section 5473a.”; and

WHEREAS, in accordance with Health and Safety Code Section 5473, City staff has prepared a written report, attached hereto as Exhibit A and on file wit h the City Clerk, which contains a description of each parcel of real property with delinquent solid waste handling fees and charges, and the amount of the delinquent fees and charges for each parcel; and

WHEREAS, in accordance with Health and Safety Cod e Section 5473.1, the City provided notice of a public hearing by publishing a notice in the Press Enterprise newspaper on May 17, 2026 and May 24, 2026. Individual notices were mailed to the owner(s) of each parcel for which charges will be placed on the tax roll; and

WHEREAS, delinquent and unpaid fees and charges are not a charge based upon the value of the parcels.

WHEREAS, the City Council conducted a duly noticed public hearing on this matter on June 10, 2026, wherein it heard and considered all objections or protests, if any, to the report and the proposed placement of delinquent solid waste handling services charges and fees on the property tax roll.

WHEREAS, The City has complied with all conditions precedent to the imposition of the special assessment and the establishment of liens on property for collection of the delinquent accounts as required by Chapter 6.80, California Health and Safety Code Sections 5473 and 5473a, and applicable State law.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVAL E, DOES HEREBY RESOL VE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council hereby orders that the list of parcels upon which the unpaid solid waste collection fees for each parcel as shown on Exhibit A are hereby confirmed and that 929

henceforth, said delinquent charges shall constitute special assessments against the respective parcels of land, and are liens on said lands in the amount of the respective assessments, as authorized by Health and Safety Code Section 5473 and other applicable law. Exhibit A is attached hereto and incorporated herein by this reference as though set forth in full.

SECTION 2. The City Council further orders that a certified copy of this Resolution and the attached Exhibit A shall be transmitted to the Auditor-Controller of Riverside County on or before August 14, 2026 , who shall enter the amounts of the respective assessments against the respective parcels of land as they appear on the current assessment roll.

SECTION 3. The City Manager is authorized and directed to remove from Exhibit A any parcel of property that may pay in full its delinquent solid waste collection fees on or before July 17, 2026. The City Manager is hereby authorized and directed to do any and all other things necessary and convenient to implement the Council orders set forth in this Resolution.

PASSED, APPROVED AND ADOPTED this 10th day of June, 2026.

__________________________________________
Jocelyn Yow
Mayor

APPROVED AS TO FORM: ATTEST:

__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
930

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 26-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 10th day of June 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________
Marc A. Donohue, MMC
City Clerk
931
Exhibit A
Parcel NumberTax Roll Placement Amount
130440010 533.06
130451002 569.84
130452007 42.16
130452017 120.80
130461005 498.86
130471007 499.62
130471019 154.90
130471026 437.86
130481001 370.90
130481003 359.66
130481019 721.74
130490013 317.04
130490031 529.28
130492002 154.20
130500022 132.94
130501001 452.14
130510009 29.10
130512012 176.10
130512013 529.60
130512023 173.62
130512033 119.52
130512037 552.76
130520023 119.52
130521017 456.34
130530016 78.10
130531002 274.36
130531015 64.38
130532013 641.62
130532018 559.38
130533003 509.82
130540016 114.90
130540019 808.32
130540020 114.16
130541023 154.20
130541027 212.18
130543003 471.04
130543004 559.38
130551027 507.60
130553014 524.10
130554010 722.46
130560013 559.38
130571001 721.74
932
130575002 884.70
130581009 528.56
130582005 515.16
130585016 508.40
130585019 681.68
130610005 954.78
130630027 154.00
130640016 144.40
130642001 738.80
130661011 515.98
130702005 143.24
130720010 515.16
130720035 721.74
130730006 859.30
130731015 374.20
130744007 370.90
130760003 543.54
130760008 229.38
130760009 109.86
130761007 602.14
130781008 532.64
144061024 594.36
144062003 373.02
144062012 187.08
144062029 559.38
144062050 102.08
144062060 171.48
144063011 48.10
144063027 499.62
144090010 721.74
144090012 38.40
144100032 648.24
144160006 119.52
144160023 119.52
144160028 90.42
144160033 311.72
144170004 154.20
144170030 119.52
144191018 255.84
144200012 529.28
144200018 154.20
144200020 529.28
144210005 207.74
144213010 543.54
144221009 424.30
144230021 534.18
144232013 138.82
933
144232032 738.80
144240019 245.64
144270013 119.52
144270014 257.14
144270051 58.64
144272036 245.64
144272044 559.38
144281002 154.20
144302007 515.16
144302013 527.00
144303008 245.64
144310006 111.16
144313002 475.62
144321004 71.32
144323005 214.56
144323009 712.28
144324012 485.24
144325023 205.90
144325025 515.16
144330006 178.32
144335010 738.80
144350023 544.00
144351001 163.56
144351019 104.12
144370019 162.30
144382023 526.38
144390017 164.10
144391026 409.30
144401004 492.66
144404014 470.12
144411010 482.66
144431016 119.52
144450016 134.74
144462009 538.24
144470010 718.66
144471020 370.90
144480005 262.36
144490001 179.08
144492008 245.64
144500001 704.22
144511002 100.46
144521022 118.20
144532015 370.90
144540002 559.38
144541001 164.24
144551008 367.38
144552004 154.20
934
144553041 698.96
144561013 119.52
144562016 119.52
144575002 154.20
144580024 343.28
144613001 220.42
144620004 571.24
144620012 245.64
144620043 533.34
144620072 237.72
144630049 559.38
144630057 365.64
144630060 72.74
144640018 334.02
144640037 529.28
144640053 119.52
144670027 245.64
144680012 554.76
144680018 374.20
144680032 239.04
144690019 264.94
144690047 370.28
144700005 440.28
144710006 191.14
144711008 481.72
144721005 528.98
144730001 126.12
144732002 110.50
144741005 374.20
144741015 265.34
144751007 48.18
144760036 55.46
144780010 114.90
144781037 366.12
144810001 356.28
144811020 130.42
144812004 40.90
144820005 859.30
144823014 468.86
144830011 559.38
144831017 245.64
144831023 25.64
144840004 350.16
144842010 146.10
144850009 569.40
144850030 529.28
144872046 119.52
935
144880001 370.90
144881023 587.72
152120008 25.64
152121006 119.52
152131008 548.60
152131039 721.74
152142018 453.86
152150010 122.82
152150012 119.52
152153002 560.34
152153016 582.64
152153031 159.92
152160031 246.62
152162005 245.64
152162012 133.00
152171001 559.38
152172011 112.92
152180004 325.44
152190002 515.16
152190032 206.82
152190042 338.46
152190048 426.10
152191006 721.74
152192018 245.64
152200012 118.20
152200025 275.86
152200040 95.22
152210013 119.52
152222003 515.16
152230002 360.56
152233009 497.16
152241007 338.52
152242001 524.04
152260014 99.46
152262002 388.68
152263013 239.70
152263019 119.52
152282006 245.64
152290011 553.00
152290031 772.08
152320006 362.12
152320031 499.62
152343005 242.34
152352001 74.04
152352024 721.74
152403004 223.30
152411009 220.00
936
152412013 822.88
152412018 148.82
152421003 545.14
152421006 564.26
152421009 559.38
152430024 496.16
152450011 191.54
152470001 119.52
152471001 196.98
152472007 245.64
152472017 527.56
152480009 475.62
152482011 370.90
152483020 499.62
152483023 119.52
152490001 328.60
152491010 611.40
152492010 611.74
152492014 309.04
152492030 309.28
152492032 143.20
152503004 515.16
152511041 559.28
152520005 125.76
152522018 370.90
152522022 661.84
152532012 375.02
152533019 382.06
152533026 49.74
152540019 147.54
152540029 633.88
152551023 339.60
152551028 315.02
152560002 693.64
152561006 547.06
152570012 559.38
152570027 559.38
152572039 514.56
152572041 227.04
152590027 283.98
152600003 120.26
152670005 492.58
152670016 119.52
152670033 399.66
152671005 701.18
152671008 119.52
152671011 267.28
937
152681006 216.54
152681022 529.28
152682003 444.90
152691002 245.64
152691003 87.42
152691008 231.06
152691036 135.64
152692062 243.80
152701033 661.46
152701038 118.20
152701049 547.76
152701063 118.04
152702038 143.64
152702039 242.34
152711032 229.82
152711034 518.14
152711053 126.24
152712025 370.90
152713011 110.00
152713046 151.20
160241022 240.02
160250004 559.38
160251012 119.52
160252008 119.52
160253007 515.16
160253012 528.34
160253029 326.44
164060016 657.66
164060017 559.38
164080005 119.52
164090008 370.90
164090015 721.74
164094004 245.64
164102005 357.42
164104013 559.38
164104017 170.72
164110001 60.70
164113006 499.62
164113014 238.18
164121040 255.76
164121042 559.38
164121053 559.38
164121055 552.76
164121060 54.54
164121069 543.54
164130030 392.06
164141004 245.64
938
164142004 197.80
164151009 252.42
164160001 114.90
164160006 719.28
164170006 237.72
164170011 525.90
164201002 553.52
164202022 376.42
164210005 517.94
164220015 229.80
164222010 496.20
164232008 470.04
164232013 688.18
164234006 119.52
164234008 273.90
164240024 536.10
164251013 401.40
164270029 253.24
164280012 521.94
164281001 668.42
164281007 305.68
164282008 661.62
164310030 559.38
164320004 468.70
164322015 89.32
164330015 370.90
164330017 515.10
164331008 122.82
164332010 559.38
164333003 393.10
164342011 245.64
164343005 721.74
164353012 433.40
164354015 670.80
164361008 245.64
164361032 332.76
164370008 519.94
164373021 109.86
164374029 119.52
164383014 540.18
164390006 352.72
164391013 629.86
164392014 559.38
164392023 119.52
164392030 250.92
164401017 315.46
164415010 543.54
939
164416013 559.38
164417022 80.64
164417023 712.60
164417024 119.52
164417026 118.20
164430023 224.98
164431019 548.82
164432005 119.52
164444011 543.54
164444012 330.16
164450001 658.90
164451004 559.38
164451008 1,047.28
164461011 245.64
164470028 374.20
164471010 601.92
164480009 283.54
164481008 114.90
164482004 259.04
164492003 184.86
164500020 524.10
164504003 562.42
164511021 233.24
164533005 370.90
164540001 108.60
164540044 119.52
164551010 540.94
164561005 99.46
164581005 516.80
164582025 159.62
164600001 401.72
164601007 38.38
164611030 513.88
164631004 221.62
164652015 499.62
164661001 315.02
164661002 133.24
164662016 245.64
164670012 562.90
164680008 436.34
164681003 110.34
164691012 483.76
164692003 529.28
164711008 268.62
164711059 147.90
164712008 234.42
164712036 390.02
940
164721011 66.36
164721025 406.40
164722010 90.10
164722043 674.46
164730012 559.38
164730016 119.52
164730024 317.84
164730029 510.96
164730036 685.20
164730046 423.16
164730050 543.54
164740017 25.38
164740021 543.54
164740066 45.38
164740067 237.00
164740070 216.96
164750043 114.90
164750075 143.64
164760005 515.16
164760032 559.38
164760043 237.72
164760051 248.94
164792014 60.78
157,882.48
941
3512 14 Street
Riverside, California 92501
(951) 368-9229
[email protected]

CITY OF EASTVALE
12363 LIMONITE AVE
MIRA LOMA, California 91752
Account Number: 5209843
Ad Order Number: 0011792608
Customer's Reference/PO Number:

Publication: The Press-Enterprise
Publication Dates: 05/17/2026 and 05/24/2026
Total Amount: $632.38
Payment Amount: $0.00
Amount Due: $632.38
Notice ID: V0yvoBVGyBQW0ZqMKeu6
Invoice Text: NOTICE OF PUBLIC HEARING CITY OF EASTVALE NOTICE IS HEREBY GIVEN that, pursuant to the City of Eastvale Municipal Code, Section 16.05.230, the City of Eastvale, in compliance with the Solid Waste Collection Services Franchise Agreement, has elected to collect delinquent residential solid waste charges through the County of Riverside Property Tax Roll. The City has prepared a written report describing each parcel of residential real property in the City which is currently delinquent in the payment of solid waste charges billed during January 1, 2025 – December 31, 2025. The report has been filed with the City of Eastvale City Clerk and is available for public review at the City Clerk’s office during regular business hours until June 10, 2026, when the City Council will hold a public hearing to consider its adoption. Notice of Public Hearing on the Placement of Delinquent Solid Waste Collection Service Account Charges on the County of Riverside 2026/2027 Property Tax Roll: DATE: Wednesday, June 10, 2026 TIME: 6:30 p.m. LOCATION: 12363 Limonite Ave, Suite 900, Eastvale, CA 91752 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, contact the City Clerk’s Office at (951) 703-4420 at least three (3) working days before the meeting or time when such special services are needed. This notification will help City staff in making reasonable arrangements to provide you with access to the meeting. If you need language translation assistance, contact the City Clerk’s Office at (951) 703-4420 at least 72 hours before the meeting. Marc A. Donohue City Clerk Published Public Hearing Notice - Solid Waste - Page 1 of 1 942
The Press-Enterprise
3512 14 Street
Riverside, California 92501
(951) 368-9229

CITY OF EASTVALE
12363 LIMONITE AVE , STE 910
MIRA LOMA, California 91752
Publication: The Press-Enterprise

PROOF OF PUBLICATION OF
Ad Desc: 0011792608
FILE NO. 0011792608

PROOF OF PUBLICATION
I am a citizen of the United States. I
am over the age of eighteen years and
not party to or interested in the above-
entitled matter. I am an authorized
representative of THE PRESS-
ENTERPRISE, a newspaper of
general circulation, printed and
published daily in the County of
Riverside, and which newspaper has
been adjudicated a newspaper of
general circulation by the Superior
Court of the County of Riverside, State
of California, under date of April 25,
1952, Case Number 54446, under
date of March 29, 1957, Case Number
65673, under date of August 25, 1995,
Case Number 267864, and under date
of September 16, 2013, Case Number
RIC 1309013; that the notice, of which
the annexed is a printed copy, has
been published in said newspaper in
accordance with the instructions of the
person(s) requesting publication, and
not in any supplement thereof on the
following dates, to wit:
05/17/2026, 05/24/2026
I certify (or declare) under the penalty
of perjury that the foregoing is true and
correct.

Date: May 24, 2026.

At: Riverside, California
______________________________
Signature
Published Public Hearing Notice - Solid Waste - Page 1 of 1 943

AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.1
June 10, 2026
Renewal Agreement for Law Enforcement Services Between the City of Eastvale and the County of Riverside on Behalf of the Riverside County Sheriff’s Department
Prepared By:

Johnny Terfehr, Community Safety and Technology Director Recommended Action(s)
Staﬀ recommends that the City Council approve the Agreement with the County of Riverside through the Sheriff’s Department to provide Law Enforcement Services to the City of Eastvale

Summary
Since its incorpora"on in 2010, the City has maintained a strong, partnership-driven rela"onship with the Riverside County Sheriﬀ's Department to provide law enforcement services for Eastvale's residents, visitors, and business community. The City Council has consistently priori"zed public safety by ensuring that patrol hours, staﬃng levels, and related services are aligned with community needs and support a high quality of life in Eastvale.

Background
The County of Riverside Sheriff's Department has provided the City of Eastvale with law enforcement services since 2010. As set forth by the agreement between the City of Eastvale and Riverside County, the Sheriﬀ's services shall encompass du"es and func"ons of the type falling under the jurisdic"on of and customarily rendered by a police department of the City under State statutes. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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Such services include the enforcement of State Criminal Codes and all per"nent City criminal codes and ordinances. Services shall also include traﬃc enforcement and related services to the extent possible given the size of the force provided for in the agreement and amendments.

The following shows the increasing levels of service provided through the agreement between the Sheriff's Department and the City since July 1, 2011:

Start Date
End Date
Services
7/1/2011
6/30/2016
70 supported hours per day / 1 traffic officer, 2 zone policing officers, 2 CSO's traffic, 1 CSO patrol
7/11/2012
6/30/2016
70 supported hours per day / 2 traffic officers, 2 zone policing officers, 2 CSO's traffic, 1 CSO patrol
8/24/2013
6/30/2016
80 supported hours per day / 2 traffic officers, 2 zone policing officers, 2 CSO's traffic, 1 CSO patrol
7/1/2016
6/30/2021
90 supported hours per day / 2 traffic officers, 2 zone policing officers, 1 motor officer, 2 CSO's
5/8/2018
6/30/2021
100 supported hours per day / 2 traffic officers, 2 zone policing officers, 2 motor officers, 2 CSO's
5/27/2020
6/30/2021
*92 supported hours per day / 2 traffic officers, 2 zone policing officers, 2 motor officers, 4 CSO's
7/1/2021
6/30/2026
92 supported hours per day / 2 traffic officers, 4 zone policing officers, 2 motor officers, 4 CSO's
1/13/2022
6/30/2026
96 supported hours per day / 2 traffic officers, 4 zone policing officers, 4 motor officers, 4 CSO's
6/28/2023
6/30/2026
96 supported hours per day / 2 traffic officers, 4 zone policing officers, 4 motor officers, 6 CSO's, 1 Commercial enforcement officer 7/24/2024
6/30/2026
96 supported hours per day / 2 traffic officers, 4 zone policing officers, 4 motor officers, 6 CSO's, 1 Commercial enforcement officer, 1 Sergeant 8/13/2025
6/30/2026
108 supported hours per day / 2 traffic officers, 4 zone policing officers, 4 motor officers, 6 CSO's, 1 Commercial enforcement officer, 2 Sergeants 7/1/2026
6/30/2031
108 supported hours per day / 2 traffic officers, 4 zone policing officers, 4 motor officers, 6 CSO's, 1 Commercial enforcement officer, 2 Sergeants * on 5/27/2020, the daily hours were reduced slightly but the City added two CSO's which provided a net increase of Deputy availability for calls (per data analysis provided and recommended by Riverside County Sheriff).

The current contract is set to conclude on June 30, 2026. To ensure the con"nued delivery of high quality law enforcement services, the County of Riverside has proposed a renewal ﬁve year agreement spanning July 1, 2026, through June 30, 2031. Below is the proposed level of service included in the contract renewal. These services are consistent with those the City has received since August 2025.

Average Patrol Services:
108 supported hours per day (Equivalent of 21 Deputy Sheriﬀ posi"ons @ 1,884 annual productive hours per position)
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
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Dedicated Positions:

Two (2) Sheriff Sergeant position
Two (2) Deputy Sheriff (fully supported) positions - Traffic Enforcement Officers Four (4) Deputy Sheriff (fully supported) positions - Zone Policing Officers (Set Team) Four (4) Deputy Sheriff (fully supported) positions - Motorcycle Team One (1) Deputy Sheriff (fully supported) positions - Commercial Enforcement Officer Six (6) Community Service Officer II positions
Environmental
Not applicable.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not applicable.

Fiscal Impact
The contract renewal costs are budgeted in the ﬁscal year 2026-27 budget, General Fund, Police Services account 100-400-6452. Law enforcement services are projected to be approximately $18.3 million during FY26-27 pending City Council approval of the budget. Future costs throughout the contract term will be determined at annual budget reviews.

Prior City Council/Commission Action
The City Council contracted law Enforcement Services between the City of Eastvale and the County of Riverside on Behalf of the Riverside County Sheriff’s Department on the following dates:

December 16, 2010
February 2, 2011
July 1, 2016
February 14, 2018
July 9, 2021
January 13, 2022
June 28, 2023
July 24, 2024
Attachment(s)
Attachment 1 - Current Law Enforcement Services Contract and Amendments 2021 -2026

Attachment 2 - Proposed Law Enforcement Services Contract 2026 - 2031

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
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A- 2022- 022
Original 3 of 3

AGREEMENT FOR LAW ENFORCEMENT SERVICES

BETWEEN THE CITY OF EASTVALE

AND THE COUNTY OF RIVERSIDE
THIS AGREEMENT is made and entered into by and between the CITY OF EASTVALE a General Law City, hereinafter "City," and the COUNTY OF RIVERSIDE, a political subdivision of the Stateof California, on behalf of the Riverside County Sheriff's Department, hereinafter " County."
IT IS THEREFORE AGREED AS FOLLOWS:

I. TERM

1. 1 Effective Dates. This Agreementshall be effective from July 1, 2021 through June 30, 2026.

1. 2 Renewal. In the event City desiresto terminate this Agreement at the end of any current five ( 5) year period, the City Council, not later than twelve ( 12) months preceding the expirationdate of the currenttern of this Agreement, shall notify the Sheriff andthe Board of Supervisors that it wishes to terminate the same.

1. 3 Termination. Notwithstanding the provisions of Paragraphs 1.1 and 1.2 herein, either party may terminate this Agreement upon notice in writing to the other party of not less than twelve ( 12) months prior to the effective termination date.

2. SCOPE OF SERVICE

2. 1 Services. The Countyagrees, throughSheriff thereof, to provide municipalpolice protection within the corporate limits of City to the extent and in the manner hereinafter set forth.

It is understoodthat the Sheriffs Departmentshall be the sole provider of general and specializedlawenforcementserviceswithinthecorporatelimitsof City. City shallnothireany other personsor company to provide general and specialized law enforcement services within the corporatelimits of City. However, City is not precludedby any languagein this sectionfrom hiring an unarmed code enforcement unit. The Sheriffs services shall encompass duties and functions of the type falling under the jurisdiction of and customarily renderedby a police department of the City under State statutes. Such services shall include the enforcement of State Criminal Codes and all pertinent City criminal codes and ordinances. Services shall also include traffic enforcement and related services to the extent possible given the size of the force provided for in this Agreement. County agreesto provide all investigative support necessaryto complete criminal investigations conducted hereunder. However, all investigator overtime will be charged City at the Board of Supervisors approved hourly overtime rate.

I
JUL 2 0 2021 3 947
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2. 2 California Identification System ( CAL - ID) and Records Management System.

RMS) City agrees as a condition of receiving services hereunder to participate in CAL -ID and RMS under the terms and conditions set forth in this Section and to pay for these services under separate billings.

2.2A Definitions. For purposesof this Agreement, the following are someof the more common definitions which shall apply, but shall not be limited by this reference:
a) Records Management System ( RMS) Functions shall mean the software functionsprovidedto City by County, which are suppliedby the RMS. These functions shall include inquiry and case entry into the RMS, accessto the Master Name Index, Warrant and Master Location Index and Jail Locator databases. b) The California Law Enforcement Telecommunications System Access CLETS) shall mean that accessto the Department of Justice computers provided by County to City.
c) Work StationshallmeanthoseCountydevicesandsoftware, which areusedby City to accessRMS functions and the CLETS.
d) LAWNET shall mean the County' s law enforcement telecommunications network consisting of County provided data circuits, digital service units, routers, hubsand other County providedhardwareand softwarethat is usedby City to connect work stations to RMS services as defined below. e) County Services shall mean the collective hardware and software, work LAWNET, stations, RMS functions and CLETS.

2.213 Sconeof RMS Services. County agreesto provide to City full accessto the RMS andCLETS systems. CLETS accesswill beprovidedwithin the scopeof CLETS access rulesandregulationsasestablishedby theCaliforniaStateDepartmentof Justice.

2.2C Provision of RMS Supervision, Labor and Equipment. Supervision over the provisionof CountyServices, thestandardsof performanceandothermattersincidentto theperformanceof suchservices, shallremainwith County. Securityof thehostsystem and control of LAWNET shall remain with County. The County shall furnish all labor and equipmentfor the host systemnecessaryto maintain the level of servicerendered hereunder. In theeventCity choosesto providePC -basedequipmentfor servicesdefined herein, the equipment must be configured in accordance with County specifications.

Further, City shall not alter theconfigurationof anyPC -basedequipmentusedto provide services herein without the permission of Sheriffs Information Technology Officer. 2 948
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2.21) Establishment of RMS Rates and Payment of Costs. Establishment of RMS rates andpaymentsfor providedservicesshall be asspecified in Sections7.2 and 7.4 of this Agreement.

3. LEVEL OF SERVICE

3. 1 Level of ServiceSpecified. Countyshall provideall law enforcementservicesat the level specified in Attachment A, attached hereto and incorporated herein by this reference.

3. 2 Variation in Level of Service. Variations in the level of service shall be made by amendment, asprovidedfor in SectionI 1of this Agreement, andunderthefollowing terms:

If City requestsan increasein the levelof serviceto be providedunderthis Agreement, Countyagreesto providesuchincreasedlevelof serviceassoonasis practicable, consistentwith the ability of the Sheriff to hire and train recruits.

If City elects to reduce the level of service provided herein by ten percent ( 10%) or greater, City must give notice in writing to County not less than twelve ( 12) calendar months prior to theeffective dateof suchreduction. If City electsto reducethe levelof serviceprovided hereinby lessthantenpercent (l0°/u), Countyagreesto reducethe levelof serviceaccordinglyas soon as it is practicable. The level of service, however, may not be reducedto below the minimum level, as determined by County, required to ensure public and officer safety.

4. CHIEF OF POLICE
The Sheriff will, to the extent practical, coordinate appointment of a Police Chief with City andconsultwith City on final selectionfor the position.

5. PROVISION OF SUPERVISION, LABOR, AND EQUIPMENT

5. 1 Supervision. Supervision over the rendition of law enforcement services, the standards of performance, the discipline of officers, and other matters incident to the performanceof such servicesand the control of personnelso employed, shall remain with County. The Sheriff or a designatedrepresentativewill meetandconfer with the City Manager or adesignatedrepresentativeonquestionsrelatedto theprovisionof services.

5.2 Labor and Equipment. For the purposeof performing said services, County shall furnish and supply all labor, supervision, equipment, communication services, and supplies necessaryto maintainthe level of serviceto berenderedhereunder. Location of the abovewill not necessarilybe within City limits. Notwithstandinganything hereincontained, it is agreed that in all instances where specific equipment used solely to support specialized enforcement activities within the City not normally provided by the Sheriff is to be used, or where special supplies, stationery, notices, forms, andthe like relatedto law enforcementareto be issuedin the name of City, such equipment and materialsshall be supplied by City at its own cost and expense. Any such specialequipmentor materialsso purchasedby City shall meetwith the 949
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Sheriffs specifications shall remain within the City limits, and ownership title thereto shall remain with City.

However, under no circumstances shall City purchaseor otherwise provide general patrol vehicles for services provided pursuant to this agreement without permission of Sheriff. The County shall provide all marked general Patrol vehicles to City and shall charge City for their useon a per mile basis.

5. 3 City -Owned Motorcycles and Specialized Support Vehicles. In the event City choosesto provide motorcyclesor specializedsupportvehicles for use in providing services hereunder, the motorcycles or specialized support vehicles shall meet minimum specifications furnished by County, shall be adequately equipped and ready for use, and shall be registered in the nameof City. It is further understoodthat City is providing motorcyclesor specialized supportvehiclesto Sheriff expresslyfor law enforcementservicesandshall only be operatedby Sheriff' s personnel, or personsauthorized by the Sheriff.

City shall bear the cost of maintenance, fuel, licensing, and any and all expenses associated with use of the motorcycles and specialized support vehicles for the provision of services hereunder, which is inclusive of responsibility for any and all cost for physical damage to the City -owned motorcycles or specialized support vehicles. However, County shall be responsible for the cost of all third party liability caused by the operation of the City -owned motorcycles or specialized support vehicles, including the property damage caused by the negligence or wrongful acts of County officers and employees while operating City -owned motorcycles and specialized support vehicles. Motorcycles and specialized support vehicles shall be usedonly for city -approved functions.

5.4 Vehicle Insurance. City shall maintain insurance for any physical damage to the City -owned vehicles in an amount equal to the replacement value of all vehicles provided to the Countyunderthis agreement. Policy shall, by endorsement, namethe County of Riverside, its Departments, Districts, Agencies and Special Districts, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents, or representatives as Additional Insureds. Such insurance may be provided through a program of self- insurance.

General Insurance Provisions - All lines:
a. Any insurancecarrier providing insurancecoveragehereundershall be admitted to the State of California and have an A.M. BEST rating of not less than an A: Vlll A: 8) unless such requirements are waived, in writing, by the County Risk Manager.

If the County' s Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term. b. The City shall causetheir insurancecarrier(s) to furnish the County of Riverside with 1) a properly executed original Certificate( s) of Insurance and certified original copiesof Endorsementseffecting coverageasrequiredherein; or, 2) if requestedto do so orally or in writing by the County Risk Manager, provide original certified copies of policies including all Endorsements and all attachments thereto, showing 4 950
Original 3 of 3
such insurance is in full force and effect. Further, said Certificate( s) and policies of insurance shall contain the covenant of the insurance carrier(s) that shall provide no less than thirty ( 30) days written notice be given to the County of Riverside prior to any material modification or cancellationof such insurance. In the event of a material modification or cancellation of coverage, this Agreement shall terminate forthwith, unlessthe County of Riverside receives, prior to such effective date, anotherproperly executedoriginal Certificate of Insuranceand original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverages and the insurance required herein are in full force and effect. Individual( s) authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance. If County is utilizing City -owned vehicles, operations shall not commence until the County of Riverside has been furnished original Certificate ( s) of Insurance and certified original copies of endorsements or policies of insurance including all endorsements and any and all other attachments as required in this Section.
c. It is understood and agreed by the parties hereto and the City' s insurance company(s), that the Certificate( s) of Insurance and policies shall so covenant and shall be construed as primary insurance, and the County's insurance and/or deductibles and/or self -insured retentions or self -insured programs shall not be construed as contributory.

6. EMPLOYMENT STATUS OF PERSONNEL

6. 1 Employment Status. Any persons employed by County for the performance of services and functions pursuant to this Agreement shall remain employees of County on special assignment to City for the purposes of this Agreement, and shall not be considered employees of City. No such County employee shall have any entitlement to compensation, workers' compensation coverage, pension, or civil service benefits from City.

6. 2 Labor Shortage. In the event of a work slow -down, strike, or any other form of job action by those individuals assigned to City, County agrees to provide only that level of service which may be available through mutual aid, pursuant to Government Code Section 8615, et seq. City shall be billed only for the actual hours of service received.

7. COMPENSATION

7. 1 Payment Basis. City shall reimburse County the cost of rendering services hereunder at rates established by the County Board of Supervisors, which rates shall include all items of cost and expenseto the Sheriff for providing the services hereunder. Such cost of services shall be established by the County Board of Supervisors in the form of hourly rates for Sheriffs Department personnel, vehicle mileage rates, facility use rates, RMS transaction fees and CAL - ID fees. " Cost" as used herein shall not include items of expense attributable to services normally provided or available to all territory within the County as part of County' s obligation to enforce 5 951
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State law. In addition to any other fees or costs set forth herein, County may impose on City, and City shall pay upon receipt of an invoice from County, a criminal justice administrative fee consistent with Government Code Section 29550 with respect to arrests made by County employees pursuant to this Agreement just as if such arrests had been made by City employees.

Pursuant to Government Code Section 51350, County shall not charge City for services it would provide to any city in the County free of charge. These services, which are provided at the discretion of County, could typically include the services of the Sheriffs Special Investigations Bureau, Emergency Services Team, Canine Unit and Aviation Unit.

7.2 Establishment of Costs. The rates to be charged City shall be adjusted periodically, but not more than once each fiscal year, to reflect any changes in the cost to County for providing services hereunder. City shall be notified of any change in the rates to be charged City prior to submittal of the proposed change to the County Board of Supervisors for adoption, and City shall be given the opportunity to review the proposed change with County personnel. City shall, thereafter, be notified of adoption by County of the rates to be charged City, and said new rates shall take effect on the same date as County incurs the associated costs. Should City, subsequent to a rate adjustment, choose not to appropriate or expend any additional monies neededto support the level of service theretofore supplied, County reserves the right to reduce the level of service in accordancewith the amount City is willing to expend.

7. 3 Facility RateCharges. City shall reimburseCountyfor the costsincurred by the Sheriffs Department at County -owned or leased facilities. Costs are prorated according to the facility' s square footage occupied by a Sheriff' s Department Bureau or Unit.

7.3A Calculation of Facility Rates. The total of the facility' s cost components is divided by the appropriate variable number of positions ( number of station funded, sworn department funded or total Department funded employees depending on the facility in question and the Departmentpopulation served). This cost per funded position is then applied to the numberof positionschargeableto the contractcity to arrive at eachcontractcity' s shareof the facility cost.

The Countyagreesthat Facility RateStationchargesto City will not be increaseddueto the Sheriffs decision to move Contract or unincorporated County Patrol positions from the Station.

7. 4 Payment of Costs. County, through the Sheriffs Department, shall provide to City within 30 daysof the conclusionof eachbilling period, an itemizedstatementof the costs for services being charged for said billing period. Billing statements for RMS services will be provided quarterly for services being charged for said quarter. City shall remit payment to the invoicing department within 30 days after receipt of such statements. If such payment is not received by the County within thirty ( 30) days after presentation of billing, County may satisfy such indebtedness from any funds of the City on deposit with County as provided by law pursuant to Government Code Section 907.
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7.5 FieldTraining Costs. ShouldCity electto addadditionalDeputySheriff positionsto the level of service described herein, there will be an associated field training cost for each additionalposition. City will be billed, on a separateinvoice, up to a maximum of sixteen (16) weeksof trainingon a one-time basisfor eachadditionalDeputyposition. Saidcostwill be chargedat theUnsupportedDeputyhourly rateasapprovedby theCounty Boardof Supervisors.

Billing will be provided for field training costsin conjunctionwith the rate adjustmentbilling.

Field training costs will not apply to supervisoryor classified positions addedto the level of service.

7.6 Miscellaneous Costs. There are a number of other service costs that City shall be responsiblefor paying as they are incurred. Thesecosts are not included as the support or service and materials cost components in the fully supported Deputy hourly rate, nor any other suchratesestablishedby the CountyBoardof Supervisors. Theseservicecostsmay include, but are not limited to, charges from vendors for: crime scene clean-up, blood draws, rape exams, polygraphexams, specializedprintingjobs exclusiveto City andtraining for personnelrequested by City for specialized law enforcement.

8. INDEMNIFICATION AND HOLD HARMLESS

8.1 Indemnification by City. City shall indemnify and hold harmlessthe County, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives from any liability, claim, damageor actionwhatsoever, basedor asserteduponanyactor omissionof City, its officers, employees, contractors, agentsor representativesarising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death. City shall defend, at its sole cost and expense, including but not limited to attorney fees, cost of investigation, defense and settlements or awards, the County, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives in any such action or claim. With respect to any action or claim subject to indemnification herein by City, City shall, at its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of County; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribesCity's indemnificationof County. City's obligationshereundershall be satisfied when City has provided to County the appropriateform of dismissal (or similar document) relieving the County from any liability for the action or claim involved. Any insurance coverage shall in no way limit or circumscribe City' s obligations to indemnify and hold harmless the County.

8.2 Indemnification by County. County shall indemnify and hold harmless the City, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives from any liability, claim, damageor action whatsoever, basedor assertedupon any act or omission of County, its officers, employees, contractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death. County shall 7 953
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defend, at its sole cost and expense, including but not limited to attorney fees, cost of investigation, defense and settlements or awards, the City, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, elected and appointed officials, employees, agentsand representatives in any such action or claim. With respect to any action or claim subject to indemnification herein by County, County shall, at its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of City; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes County's indemnification of City. County's obligations hereunder shall be satisfied when County has provided to City the appropriate form of dismissal (or similar document) relieving the City from any liability for the action or claim involved. Any insurance coverage shall in no way limit or circumscribe County' s obligations to indemnify and hold harmless the City.

9. ADMINISTRATION
The City Manager of City shall administer this Agreement on behalf of City, and the Sheriff shall administer this Agreement on behalf of County.

10. RECORDS
County shall maintain adequate records to discharge its responsibilities under this Agreement, and shall permit inspection of County' s appropriate records that relate to City services under this Agreement, as allowed by law. County shall provide City access to appropriate records pertaining to City services for approval, funding or auditing services, upon reasonablenotice. Countyshall maintainsuchrecordsfor periodsof time asprovidedby law or records retention schedules duly adopted by the appropriate legislative body. Covenants under this Section shall survive the termination of this Agreement.

11. ALTERATION OF TERMS
No addition to, or alteration of, the terms of this Agreement, whether by written or verbal understandingof the parties, their officers, agents, or employees, shall be valid unlessmadein the form of a written amendment to this Agreement which is formally approved and executed by both parties. No waiver of any term or condition of this Agreement by either parry shall be a continuing waiver thereof.

12. NOTICES
Any notices requiredor desiredto be servedby either party upon the other shall be addressedto the respective parties asset forth below:
954
County
Chad Bianco, Sheriff
Riverside Station
Post Office Box 512
Riverside, California 92502
Original 3 of 3
CRY
City of Eastvale
12363 Limonite Avenue, Suite 910
Eastvale, CA 91752
Attn: City Manager
or to such other addressesas from time to time may be designated by the respective parties. An information copy of any notice to County shall also be sentto:

Clerk of the Board of Supervisors
County of Riverside
4080 Lemon Street, 1s` Floor
Riverside, California 92501
Notice shall be deemed given when in writing and delivered personally or mailed with confirming delivery receipt addressedasset out above.

13. SEVERABILITY
If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall continue in full force and effect.

14. STANDARD OF CARE
In performing the police services required by this Agreement, County agrees to use that degree of care and skill ordinarily exercised under similar circumstances by law enforcement officers in performance of the duties required by this Agreement. All Sheriffs personnel who provide general and specialized law enforcement services to City pursuant to this Agreement shall have met the minimum qualifications designated for their specific classification, including a background investigation.

15. JURISDICTION AND VENUE
This Agreement shall be construed under the laws of the State of California. In the event any action or proceedingis filed to interpret, enforce, challenge, or invalidateany term of this Agreement, venue shall lie only in the state or federal courts in or nearest to Riverside County.

16. ENTIRE AGREEMENT
This Agreement is intended by the parties hereto as a final expression of their understanding with respect to the subject matter hereof and as a complete and exclusive statement of the terms and conditions thereof and supersedes any and all prior and contemporaneous agreements and understandings, oral or written, in connection therewith. 0 955
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IN WITNESS WHEREOF, the City of Eastvale, by minute order or resolution duly adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested andsealedby its Clerk, and the Countyof Riverside, by order of its Boardof Supervisors, has causedthis Agreementto be subscribedby theChairof saidBoardandsealedandattestedby the Clerk of said Board, all on the dates indicated below.

DatedJu
Dated:

ATTEST:

Kecia R. Harper
Clerk of the Board
By:

Deputy

CITY OF EASTVALE
By:

JocelykYow, Mayor
ATTEST:

Name: kic DonOnVe
TitlepBy: --

COUNTY OF RIVERSIDE
Karen Spiegel, Chair
Riverside County Board of Supervisors
APPROVED AS TO FORM:

Gregory P. Priamos
County Counsel
By:

Lisa Sanchez
Deputy County Counsel
lL9
956
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IN WITNESS WHEREOF. the Cite of Eastvale. by minute order or resolution duly adoptedby its City Council. hascausedthis Agreementto hesignedby its Mayor andattested and scaled by its Clerk. and the COUntyof Riverside, b% order of its Board of Supervisors. has causedthisAgreementto besubscribedby theChairof saidBoardandscaledandattestedby the Clerk of said Board. all on the dates indicated Belo%%.

Datcd:\ Jvn pCUal
Dated: JUL 2 0 2021
ATTEST:

Kecia R. Harper
Clerk of the Board
B)
Deputy
J

CITY OP FASTVALE
By'—
Joccly ' ow. Mayor
ATTEST:

Name:94% DononvC
Title:

By:- Vm ----

COUNTY OF RIVERSIDE
B K lh c,< Sj S 2 e Q
Karen Spiegel. Chair
Riverside County Board ol' Supcn isms
APPROVED AS TO FORIM:

Gregory P. Priamos
County Counsel
B):
tsa Smtc•! t z
Dcpuh• County Counsel
10 957
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ATTACHMENT A

CITY OF EASTVALE

LEVEL OF SERVICE
Average Patrol Services
Ninety -Two (92) supportedhoursperday (Equivalentof approximately18DeputySheriff positions at 1884 annual productive hours per position.) Dedicated Positions
Two (2) DeputySheriff (fully supported) positions — Traffic EnforcementOfficers Four (4) DeputySheriff (fully supported) positions — Zone PolicingOfficers Two ( 2) Deputy Sheriff ( fully supported) positions — Motorcycle Team Four (4) Community Service Officer II positions
958
A-2022- 023
Original 3 of 3

FIRST AMENDMENT TO THE AGREEMENT FOR LAW ENFORCEMENT

SERVICES BETWEEN THE CITY OF EASTVALE

AND THE COUNTY OF RIVERSIDE
IT IS MUTUALLY AGREED that the Agreement for Law Enforcement Services between the County of Riverside, apolitical subdivision of the State of California, on behalf of the Riverside County Sheriff' s Department, and the City of Eastvale, a General Law City, approved by the Board of Supervisors on July 20, 2021 for services effective July 1, 2021 through June 30, 2026, is hereby amendedin the following respects, andall other termsandconditions of the Agreementremainin full force and effect:

1. Attachment A of the Agreement is hereby deleted and replaced with the Attachment A- 1 that is attached to this Amendment.

IN WITNESS WHEREOF, the City of Eastvale, by minute order or resolution duly adopted by its City Council, has caused this Amendment to Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has causedthis Amendment to be signed by the Chair of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below.

Dated: 13 22
Dated:

MARQ12022

CITY OF EASTVALE
Clint Lorimore, Mayor
ATTEST:

Name1 "'orr, boraw-
TitleGifioClete
By.

COUTTOF RIVER I E
By:

J EWI
hair o e Board
Riverside County Board of Supervisors
MAR0 12022 57— 959
ATTEST:

Kecia R. Harper
Clerk of the Board
By:

Dep ty
APPROVED AS TO FORM:

Gregory P. Priamos
County Counsel
By:
a/ `istisre fga- 92
Kristine Bell - Valdez
Deputy County Counsel
960
ATTACHMENT A- 1

CITY OF EASTVALE

LEVEL OF SERVICE
Average Patrol Services
96 supported hours per day. ( Equivalent of 19 Deputy Sheriff positions @ 1,884 annual productive hours per position)
Dedicated Positions
Two ( 2) Deputy Sheriff ( fully supported) positions — Traffic Enforcement Officers Four ( 4) Deputy Sheriff ( fully supported) positions — Zone Policing Officers Four ( 4) Deputy Sheriff ( fully supported) positions — Motorcycle Team Four ( 4) Community Service Officer II positions
961
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SECOND AMENDMENT TO THE AGREEMENT FOR LAW ENFORCEMENT

SERVICES BETWEEN THE CITY OF EASTVALE

AND THE COUNTY OF RIVERSIDE
IT IS MUTUALLY AGREED that the Agreement for Law Enforcement Services between theCounty of Riverside, apolitical subdivision of the Stateof California, on behalf of the Riverside CountySheriff'sDepartment, andtheCity of Eastvale, aGeneralLaw City, approvedby theBoard of Supervisorson July 20, 2021in Minute Order3.33 for serviceseffectiveJuly 1, 2021through June 30, 2026, as amended in that certain First Amendment on March I, 2022 ( Minute Order 3.54) collectively, the "Agreement') is hereby amendedin the following respects, and all other terms and conditions of the Agreement remain in full force and effect:

Attachment A- 1of the Agreement is hereby deletedin its entirety andreplacedwith Attachment A- 2, attached hereto to this Second Amendment and incorporated herein by this reference.

IN WITNESSWHEREOF, theCityof Eastvale, by minuteorderorresolutionduly adopted by its City Council, hascausedthis SecondAmendmentto the Agreementto be signedby its Mayorandattestedandsealedby its Clerk, andthe Countyof Riverside, by orderof its Boardof Supervisors, has caused this Second Amendment to be signed by the Chair of said Board and sealedand attestedby the Clerk of saidBoard, all on the datesindicated below.

Dated:

Dated: 0 ZOZ 3

CITY OF E STVALE
By: tD
Todd Rigby, Mayor
ATTEST:

Name MaM DonoboC
Title f6+ Cl2iKCommunicutianSD[r4Glot'
By:

COUNTY OF RIVERSIDE
By:

Kevin Jefferies
Chair of the Board of Supervisors
Riverside County Board of Supervisors
AUG0120233. S(p
962
ATTEST:

Kimberly A. Rector
Clerk of the Board
By:

Deputy
00 AUG0120233, 5(p
APPROVED AS TO FORM:

County Counsel
By:_
Kelly Moran
Chief Deputy County Counsel
963
ATTACHMENT A- 2

CITY OF EASTVALE

LEVEL OF SERVICE
Average Patrol Services
96 supported hours per day ( Equivalent of 19 Deputy Sheriff positions @ 1,884 annual productive hours per position)
Dedicated Positions
Two ( 2) Deputy Sheriff (fully supported) positions — Traffic Enforcement Officers Four ( 4) Deputy Sheriff (fully supported) positions — Zone Policing Officers Four (4) Deputy Sheriff ( fully supported) positions — Motorcycle Team One ( 1) Deputy Sheriff ( fully supported) position — Commercial Enforcement Officer Six ( 6) Community Service Officer II positions
964
965
966
967
1 FOURTH AMENDMENT TO THE AGREEMENT FOR LAW ENFORCEMENT

SERVICES BETWEEN THE CITY OF EASTVALE

AND THE COUNTY OF RIVERSIDE
IT IS MUTUALLY AGREED that the Agreement for Law Enforcement Services between the County of Riverside, a political subdivision of the State of California, on behalf of the Riverside County Sheriff’s Office, and the City of Eastvale, a General Law City, approved by the Board of Supervisors on July 20, 2021, in Minute Order 3. 33 for services effective July 1, 2021 through June 30, 2026, as amended in that certain First Amendment on March 1, 2022 (Minute Order

3.54), and as amended in that certain Second Amendment on August 1, 2023 (Minute Order 3.56), and as amended in that certain Third Amendment on October 8, 2024 (Minute Order 3.20) (collectively, the “Agreement”) is hereby amended in the following respects , and all other terms and conditions of the Agreement remain in full force and effect:

1. Attachment A-3 of the Agreement is hereby deleted in its entirety and replaced with Attachment A -4, attached hereto to this Fourth Amendment and incorporated herein by this reference.

IN WITNESS WHEREOF, the City of Eastvale, by minute order or resolution duly adopted by its City Council, has caused this Fourth Amendment to the Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused this Fourth Amendment to be signed by the Chair of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below.

CITY OF EASTVALE
Dated:________________ By:___________________________
Michael McMinn, Mayor
ATTEST:

Name
Title
By:_____________________

COUNTY OF RIVERSIDE,
a political subdivision of the State of California
Dated:__________________ By:___________________________ V. Manuel Perez
Chair of the Board of Supervisors
Riverside County Board of Supervisors
Original 1 of 3
968
2 ATTEST: APPROVED AS TO FORM:

Kimberly Rector Minh C. Tran Clerk of the Board County Counsel

By:____________________ By:_________________
Amrit P. Dhillon
Deputy Deputy County Counsel

969
3 ATTACHMENT A-4

CITY OF EASTVALE

LEVEL OF SERVICE

Average Patrol Services

108 supported hours per day (Equivalent of 21 Deputy Sheriff positions @ 1,884 annual productive hours per position).

Dedicated Positions

Two (2) Sheriff’s Sergeant position

Two (2) Deputy Sheriff (fully supported) positions – Traffic Enforcement Officers

Four (4) Deputy Sheriff (fully supported) positions – Zone Policing Officers

Four (4) Deputy Sheriff (fully supported) positions – Motor Officers

One (1) Deputy Sheriff (fully supported) positions – Commercial Enforcement Officers

Six (6) Community Service Officer II positions

970
971
972
973
974
975
976
977
978
979
980
981

AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.2
June 10, 2026
Renewal of Coopera-ve Agreement between the County of
Riverside and the City of Eastvale for Fire Preven-on, Rescue, Fire Marshal and Medical Emergency
Prepared By:

Johnny Terfehr, Community Safety Director
Recommended Action(s)
Approve and execute the Cooperave Agreement Between the County of Riverside and the City of Eastvale for Fire Protecon, Fire Prevenon, Rescue and Medical Emergency Services in the amount of
$50,402,100 over 5 years; or approximately $9.4 - 10.4 million per year.

Summary
The City currently has an agreement with the County of Riverside to provide ﬁre protecon, disaster preparedness and response, ﬁre prevenon, rescue, hazardous materials migaon, technical rescue response, medical emergency services, and public service assists within Eastvale.

The current agreement is scheduled to expire on June 30, 2026, and has had a total cost of approximately $32,016,634. The proposed agreement would renew these services for an addional ﬁve-year term, eﬀecve July 1, 2026 through June 30, 2031, at a total cost of approximately $50,402,100. Staff recommends that the City Council approve the agreement renewal.

Background
The City of Eastvale ﬁrst entered into an agreement with the County of Riverside for Fire Protecon Services in October 2011. Since that me, the City has connued to renew the agreement to ensure the ongoing provision of ﬁre protecon, emergency medical, and related services. The current agreement is scheduled to expire on June 30, 2026, and has had a total cost of approximately 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
982
$32,016,634.

The proposed agreement would renew these services for an addional ﬁve-year term, eﬀecve July 1, 2026 through June 30, 2031, at a total cost of approximately $50,402,100. This increase is primarily driven by higher annual costs, which are projected to rise from approximately $5.8–$7.0 million under the current agreement to approximately $9.4–$10.37 million under the proposed agreement.

The proposed agreement also includes increased staﬃng for Staons 27 and 31, with total suppression staﬃng increasing from 17 to 24 personnel. This includes an increase from two to three Captains per staon and from two to four Fireﬁghter Paramedics per engine, enhancing overall supervision and paramedic-level response.

The Fire Engine Use Agreement maintains the same overall structure, under which the City pays an annual fee equal to one-tweneth of the engine replacement cost, and the County provides maintenance and ensures availability. Under the proposed agreement, the annual cost per engine increases from $36,250 to $55,000, reﬂecng an updated replacement value increase from $725,000 to $1,100,000.

During the term of the agreement, terminaon may only occur through a vote of the electorate of either the County or the City, pursuant to Government Code section 55603.5.

Environmental
Not applicable.

Strategic Plan Action - Priority Level: N/A
| Target #: A
| Goal #: E
Enhance fire response and preparedness.

Fiscal Impact
Funds for ﬁre services are paid through the City's Fire Structural Fund, which comes from a poron of the City's property tax allocated for ﬁre service. Funds for ﬁscal year 2026-27 will be appropriated during budget adopon, funds will be available in the Fire Fund Fire Services account 110-420-6450.

The second year includes a 5% escalaon across all salaries and support services costs. Years three through ﬁve also include a 5% escalaon, with costs remaining the same for those three years. Cost estimates do not include any changes in service provision.

City Budgeted Cost Estimate

Fiscal Year 2026/27
$9,423,922
Fiscal Year 2027/28
$9,883,019
Fiscal Year 2028/29
$10,365,053
Fiscal Year 2029/30
$10,365,053
Fiscal Year 2030/31
$10,365,053
Total City Budget
Estimate
$50,402,100
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
983

Prior City Council/Commission Action
The City Council entered into a cooperave agreement with County of Riverside for Fire Prevenon,
Rescue, Fire Marshal and Medical Emergency on the following dates; October 4, 2011; December 3,
2013; June 7, 2016; June 12, 2018; and June 9, 2021.

Attachment(s)
Attachment 1 - Cooperative Agreement 07012026-06302031
Attachment 2 - Exhibit A
Attachment 3 - Exhibit C
Attachment 4 -
Exhibit D
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
984

Cooperative Fire Agreement
City of Eastvale
July 1, 2026 to June 30, 2031

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A COOPERATIVE AGREEMENT

TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL

AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF EASTVALE

THIS AGREEMENT, made and entered into this ____ day of ______________, 2026, by and between the County of Riverside, a political subdivision of the State of California, on behalf of the Fire Department (hereinafter referred to as “COUNTY”) , and the City of Eastvale a duly created city (he reinafter referred to as “CITY”), referred to at times individually as “party” and collectively as “parties”, whereby it is agreed as follows:

SECTION I: PURPOSE

The purpose of this Agreement is to arrange for COUNTY, through its Cooperative Fire Programs Fire Protection Reimbursement Agreement (“CAL FIRE Agreement”) with the California Department of Forestry and Fire Protection (“CAL FIRE”) , to provide CITY with fire protection, hazardous materials mitigation, technical rescue response, fire marshal, medical emergency services, and public service assists (hereinafter referred to as “Fire Services”). This Agreement is entered into pursuant to the authority granted by Government Code sections §55600 et seq., and will provide a unified, integrated, cooperative, regional fire protection system. COUNTY’s ability to perform under this Agreement is subject to the terms and conditions of the CAL FIRE Agreement.

SECTION II: DESIGNATION OF FIRE CHIEF

A. The County Fire Chief appointed by the Board of Supervisors, or his /her designee (hereinafter referred to as “Chief”) , shall represent COUNTY and CITY during the period of this Agreement, and Chief shall, under the supervision and direction of the County Board of Supervisors, have charge of the organiza tion described in Exhibit “A”, attached hereto and made a part hereof, for the purpose of providing Fire Services as deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon those lands wherein other agencies of government have respo nsibility for the same or similar Fire Services.

B. The COUNTY will assign an existing Chief Officer as the Fire Department Liaison ( “Fire Liaison”). The Chief may delegate certain authority to the Fire Liaison, as the Chief’s duly authorized designee and the Fire Liaison shall be responsible for directing the Fire Services provided to CITY via the Cooperative Agreement between the COUNTY and CAL FIRE.

D. The Chief Deputy of County Fire shall be the COUNTY Contract Administrator and is the liaison for the administration of this agreement.

C. COUNTY will be allowed flexibility in the assignment of available personnel and equipment in order to provide the Fire Services as agreed upon herein. This flexibility shall include, but is not limited to, staff ing challenges and equipment availability. The 985

Cooperative Fire Agreement
City of Eastvale
July 1, 2026 to June 30, 2031

2 of 10
CITY shall be notified of any changes in classifications provided that differ from the Exhibit “A”.

SECTION III: PAYMENT FOR SERVICES

A. CITY shall annually appropriate a fiscal year budget to support the Fire Services designated at a level of service mutually agreed upon by both parties and as set forth in Exhibit “A” for the term of this Agreement. This Exhibit may be amended in writing by mutual agreement by both parties or when a CITY–requested increase or reduction in services is approved by COUNTY.

B. COUNTY provides fire personnel an d services through its CAL FIRE Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY civil service employees or services assigned to CITY as provided for in Exhibit “A,” CITY shall provide one hundred twenty (120) days written notice of the proposed requested increase or decrease. Proper notification shall include the following: (1) The total amount of increase or decrease; (2) The effect ive date of the increase or decrease; (3) The number of employees, by classification, affected by the proposed increase or decrease ; and (4) the date the notice is sent to COUNTY. If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred by COUNTY because of the increase or decrease, in addition to any other remedies available resulting from the increase or decrease in services. COUNTY is under no obligation to approve any requested increase or decrease, and it is expressly understood by the parties that in no event will COUNTY authorize or approve CITY’s request to reduce services below the COUNTY Board of Supervisors–approved staffing level for any fire station, or to reduce services to the extent that the services provide d under this Agreement are borne by other jurisdictions.

COUNTY shall render a written decision on whether to allow or deny the increase or decrease within thirty (30) days of the notice provided pursuant to this section.

C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted services, pursuant to Exhibit “A,” on a quarterly basis. The COUNTY is mandated per Government Code section 51350 for full cost recovery. CITY shall pay each claim, in full, within thirty (30) days after receipt thereof.

D. Any changes to the salaries or expenses set forth in Exhibit “A” made necessary by action of the Riverside County Board of Supervisors, Legislature, CAL FIRE, or any other public agency with authority to direct changes in the level of salaries or expenses, shall be paid from the funds represented as set forth in Exhibit “A.” The CITY is obligated to expend or appropriate any sum in excess of Exhibit “A” increased by action of the Legislature, CAL FIRE, or any other public agency with authority to direct changes. If within thirty (30) days after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the services specified in Exhibit “A” as a result of action by the Riverside County Board of Supervisors, Legislature, CAL FIRE, or other public agency will exceed the total amount specified therein, and CITY has not agreed to make available the necessary additional funds, COUNTY shall have the right to unilaterally reduce the 986

Cooperative Fire Agreement
City of Eastvale
July 1, 2026 to June 30, 2031

3 of 10
services furnished under this Agreement by an appropriate amount and shall promptly notify CITY, in writing, specifying the services to be reduced. Any COUNTY or CAL FIRE personnel reduction resulting solely due to an increase in employee salaries or expenses occurring after signing this Agreement and set forth in Exhibit “A” that CITY does not agree to fund, as des cribed above, shall not be subject to relocation expense reimbursement by CITY. If CITY desires to add funds to the total included herein to cover the cost of increased salaries or services necessitated by actions described in this paragraph, such increas e shall be accomplished by an additional appropriation by the City Council of CITY, and the appropriate(s) amendment to Exhibit “A”, “C,” and “D” approved by the parties hereto.

E. Chief Deputy of County Fire, as the COUNTY Contract Administrator, is be authorized to negotiate and execute any amendments to Exhibit “A”, Exhibit “C” or Exhibit “D” of this Agreement on behalf of COUNTY as authorized by the Board of Supervisors.

CITY shall designate a “Contract Administrator” who shall, under the supervisio n and direction of CITY, be authorized to execute amendments to Exhibits “A”, “C” or Exhibit “D” on behalf of CITY.

F. N/A [ ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “B” Payment for Services Additional Terms are incorporated herein and shall additionally apply to this agreement regarding payment of services.

G. _______ [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “C” are incorporated herein and shall additionally apply to this agreement regarding payment for the Fire Engine Use Agreement.

H. _______ [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “D” are incorporated herein and shall additionally apply to this agreement regarding payment for Fire Marshall Services.

I. Notwithstanding Section G above, as it relates to the Fire Engine Use Agreement herein if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this Agreement regarding payment of services. In the event a fire engine, owned and maintained by the CITY has a catastrophic failure or is requested by the CITY, the COUNTY Fire Chief or Chief Deputy of County Fire may allow use of a COUNTY fire engine, free of charge , up to one hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee will be applied to the CITY invo ice for use of said COUNTY fire engine. The rental fee shall be based upon the County Board of Supervisors Approved Fire Department Cost Recovery rates.

J. Notwithstanding Section H above, as it relates to Fire Marshal services , if applicable, additiona l terms as set forth are incorporated herein and shall additionally apply to this Agreement regarding Fire Marshal services. In the event the CITY elects not to use Fire Marshal personnel services outlined in Section H above (Exhibit D), the services must be provided by the COUNTY Office of the Fire Marshal pursuant to Health 987

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and Safety Code sections 13145 and 13146 and at a cost to the developer as outlined in COUNTY Ordinance No. 671(Establishing Consolidated Fees for Land Use and Related Functions). Any services not provided for under Ordinance No. 671 will be at a cost to the CITY based upon the COUNTY approved productive hourly rate for cost recovery.

K. In the event that a COUNTY -owned squad, aerial apparatus, patrol (Type VI), or light vehicle is requested by the CITY for temporary operational use, the COUNTY Fire Chief or Chief Deputy of County Fire may allow use of a COUNTY squad, aerial apparatus, patrol (Type VI), or light vehicle, free of charge up to one hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY squad, patrol (Type VI) or light vehicle based upon the County Board of Supervisors Approved Fire Department Cost Recovery rates.

L. In the event that a CITY elects to fund additional COUNTY positions not associated with Fire Marshal services, the positions will be outlined in the Exhibit “A.” Costs shall include, but are not limited to, IT, Communication, Uniforms, and general field supplies. All costs, including salaries and benefits, will be included in each quarterly invoice as outlined in Section III, Paragraph C.

SECTION IV: INITIAL TERM AND AMENDMENT

A. The term of this Agreement shall be from July 1, 2026, to June 30, 2031.

B. One (1) year prior to the date of expiration of this Agreement, CITY shall give COUNTY written notice of whether CITY intends to enter into a new Agreement with COUNTY for Fire Services and, if so, whether CITY intends to request a change in the level of Fire Services provided under this Agreement.

SECTION V: TERMINATION

During the term of this Agreement, this Agreement may only be terminated by the voters of either the COUNTY or the CITY pursuant to Government Code 55603.5.

SECTION VI: COOPERATIVE OPERATIONS

All Fire Services contemplated under this Agreement shall be performed by both parties to this Agreement working as one unit; therefore, personnel and/or equipment belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time to time for mutual aid.

SECTION VII: MUTUAL AID

Pursuant to Health and Safety Code sections 13050 et seq., when rendering mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of charges and seek reimbursement of CITY costs for personnel, equipment use, and operating expenses as funded herein, under authority given by Health and Safety Code sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such 988

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July 1, 2026 to June 30, 2031

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request of CITY, shall represent the CITY by following the procedures set forth in Health and Safety Code section 13052. This recovery does not include CITY resources outside of this Cooperative Agreement . Those resources would require the CITY to obtain cost recovery directly.

In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code sections 13051 and 13054 to the officer designated by CITY.

SECTION VIII: SUPPRESSION COST RECOVERY

As provided in Health and Safety Code section 13009 , County Ordinance No. 787.10, Section 5.D.2., and California Fire Code , COUNTY may bring an action for collection of suppression costs of any fire caused by negligence, violation of law, or failure to correct noticed fire safety violations. Additionally, COUNTY may bring action for collection to any person who negligently, intentionally or in violation of law causes an emergency response, including, but not limited to, a traffic accident, spill of toxic or flammable fluids or chemicals is liable for the costs of securing such emergency, including those costs pursuant to Government Code section 53150, et seq., as may be amended from time to time. When using CITY equipment and personnel under the terms of this Agreement, COUNTY may bring such actions for collection of costs incurred by CITY and the COUNTY. In such a case CITY appoints and designates COUNTY as its agent in said collection proceedings. In the event of recovery, COUNTY shall apportion the recovered amount via the annual Cost Allocation Plan. This recovery does not include CITY resources outside of this Cooperative Agreement. Those resources would requir e the CITY to obtain cost recovery directly.

In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code section 13009 to the officer designated by CITY.

In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code Section 13009 to the officer designated by CITY.

SECTION IX: PROPERTY ACCOUNTING

All personal property provided by CITY and by COUNTY for the purpose of providing Fire Services under the terms of this Agreement shall be marked and accounted for in such a manner as to conform to the standard operating procedure established by the COUNTY for the segregation, care, and use of the respective property of each.

SECTION X: FACILITY

CITY shall provi de Fire Station (s), strategically located to provide standard response time within the City of Eastvale from which fire operations shall be conducted.

If the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY’s cost and expense. In the event C ITY requests C OUNTY to undertake repairs or maintenance costs or services, the costs and expenses of such repairs or maintenance 989

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July 1, 2026 to June 30, 2031

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shall be reimbursed to C OUNTY through the Support Services Cost Allocation, or as a direct Invoice to the CITY.

SECTION XI: INDEMNIFICATION AND HOLD HARMLESS

To the fullest extent permitted by applicable law, COUNTY shall and does agree to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special districts and departments, the ir respective directors, officers, elected and appointed officials, employees, agents and representatives (collectively, "CITY Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the Services performed hereunder by COUNTY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of C OUNTY, its officers, employees, subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which COUNTY’s obligation to indemnify, including the cost to defend, the CITY Indemnitees does not apply is with respect to Liabilities resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.

To the fullest extent permitted by applicable law, CITY shall and does agree to indemnify, protect, defend and hold harmless COUNTY, its agencies, departments, directors, officers, agents, Board of Supervisors, elected and appointed officials and representatives (collectively, "COUNTY Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of CITY its officers, employees, subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which CITY’s obligation to indemnify, inclu ding the cost to defend, the COUNTY Indemnitees does not apply is with respect to Liabilities resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.

SECTION XII: AUDIT

A. COUNTY and CITY agree that their designated representative shall have the right to review and to copy any records and supporting documentation of the other party hereto pertaining to the performance of this Agreement. COUNTY and CITY agree to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated or as required by law, and to allow the auditor(s) of the other par ty access to such records during normal 990

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July 1, 2026 to June 30, 2031

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business hours . COUNTY and CITY agree to a similar right to audit records in any subcontract related to performance of this Agreement. (E.g., Gov. Code §8546.7).

B. Each party shall bear their own costs in performing a requested audit.

SECTION XIII: DISPUTES

CITY shall select and appoint a “Contract Administrator” who shall, under the supervision and direction of CITY, be available for contract resolution or policy intervention with COUNTY, when, upon determinatio n by the Chief or County Contract Administrator that a situation exists under this Agreement in which a decision to serve the interest of CITY has the potential to conflict with COUNTY interest or policy. Any dispute concerning a question of fact arising under the terms of this Agreement which is not disposed of within a reasonable period of time by the CITY and COUNTY employees normally responsible for the administration of this Agreement shall be brought to the attention of the Chief Executive Officer (o r designated representative) of each organization for joint resolution. For purposes of this provision, a “reasonable period of time” shall be ten (10) calendar days or less. CITY and COUNTY agree to continue with the responsibilities under this Agreemen t during any dispute. Disputes that are not resolved informally by and between CITY and COUNTY representatives may be resolved, by mutual agreement of the parties, through mediation. Such mediator will be jointly selected by the parties. The costs associa ted with mediator shall be shared equally among the participating parties. If the mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the parties reserve the right to seek remedies as provided by law or in equity. The pa rties agree, pursuant to Battaglia Enterprises v.

Superior Court (2013) 215 Cal.App.4th 309, that each of the parties are sophisticated and negotiated this agreement and this venue at arm’s length. Pursuant to this Agreement, the parties agree that v enue f or litigation shall be in the Superior Court of Riverside County. Should any party attempt to defeat this section and challenge venue in Superior Court, the party challenging venue stipulates to request the Court change venue to San Bernardino County and shall not ask for venue in any other County.

Any claims or causes of actions, whether they arise out of unresolved disputes as specified in this section or claims by third parties that are made against the COUNTY, shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a timely manner. For claims made against the COUNTY that involve CAL FIRE employees, to the extent permissible under the COUNTY’s contract with CAL FIRE, the claims will be forwarded on to CAL FIRE for processing.

SECTION XIV: ATTORNEYS’ FEES

If CITY fails to remit payments for services rendered pursuant to any provision of this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all other remedies available.

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July 1, 2026 to June 30, 2031

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In the event of litigation between COUNTY and CITY to enforce any of the provisions of this Agreement or any right of either party hereto, the unsuccessful party to such litigation agrees to pay the prevailing party’s costs and expenses, including reasonable attorneys’ fees, all of which shall be included in and as a part of the judgment rendered in such litigation.

SECTION XV: DELIVERY OF NOTICES

Any notices to be served pursuant to this Agreement shall be considered delivered when deposited in the United States mail and addressed to:

COUNTY OF RIVERSIDE CITY OF EASTVALE
Riverside County Fire Chief City Manager
210 West San Jacinto Avenue City of Eastvale
Perris, CA 92570 12363 Limonite Avenue Suite 910
Eastvale, CA 91752

Provisions of this section do not preclude any notices being delivered in person to the addresses shown above. Delivery in person shall constitute service hereunder, effective when such service is made.

SECTION XVI: PUBLIC RECORDS ACT REQUESTS

The parties understand and acknowledge that, as a public agency, COUNTY is required to comply with the Public Records Act (“PRA,” Gov. Code, § 7920 et seq.), which provides for the right of access to public records and other information in the event of the receipt of a qualifying request under the PRA. The parties understand and acknowledge that such compliance may require disclosure of all relevant, non-exempt documents that fall within the scope of a qualifying request under the PRA, including documents received from and/or concerning the other party to this Agreement.

SECTION XVII: ELECTRONIC SIGNATURE

This agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument . Each party of this agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transaction Act ((“CUETA”) Civ. Code, §§ 1633.1 to 1633.17), for executing this agreement. The parties further agree that the electronic signatures of the parties included in this agreement are intended to authenticate this writing and to have the same force and effect as manual signatures.

Electronic signature means an electronic sound, sym bol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic s ignature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have 992

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July 1, 2026 to June 30, 2031

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the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of “electronic signature” as defined in subdivision (i) of Section 1633.2 of the Civil Code.

SECTION XVI: ENTIRE CONTRACT

This Agreement contains the whole contract between the parties for the provision of Fire Services. It may be amended or modified upon the mutual written consent of the parties hereto where in accordance with applicable state law. This Agreement does NOT supplement other specific agreements entered into by both parties for equipment or facilities, and excepting those equipment or facilities agreements, this Agreement cancels and supersedes any previous agreement for the same or similar services.

[Signature Provisions on following page]

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July 1, 2026 to June 30, 2031

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IN WITNESS, WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written.

CITY OF EASTVALE

Dated: ___________________________ By: ____________________________ Jocelyn Yow, Mayor

ATTEST: APPROVED AS TO FORM:

By: _____________________________ By: _____________________________ Marc A. Donohue, City Clerk Erica Vega, City Attorney

COUNTY OF RIVERSIDE

Dated: ___________________________ By: _____________________________ Chair, Board of Supervisors

ATTEST: APPROVED AS TO FORM:

MINH C. TRAN,
KIMBERLY A RECTOR County Counsel
Clerk of the Board

By: _____________________________ By: _____________________________ Deputy AARON C. GETTIS
Chief Deputy County Counsel

F:\County_Finance\Contract Cities\COOPERATIVE AGREEMENT\EASTVALE\EASTVALE Cooperative Agreement 07012026-06302031 20260325 FINAL.docx 994
$9,423,922
$9,883,019
$10,365,053
$10,365,053
$10,365,053
$50,402,100
TOTAL CITY BUDGET ESTIMATE FOR FY2026/2027 THRU FY2030/2031 FISCAL YEAR 2026/2027
FISCAL YEAR 2027/2028
FISCAL YEAR 2028/2029
FISCAL YEAR 2029/2030
FISCAL YEAR 2030/2031
CITY BUDGETED EXHIBIT "A" ESTIMATE
CREATED APRIL 16, 2026 FOR FY2026/2027 THRU FY2030/2031 EXHIBIT "A"

TO THE COOPERATIVE AGREEMENT TO PROVIDE

FIRE PREVENTION, RESCUE, FIRE MARSHAL, HAZMAT AND

MEDICAL EMERGENCY FOR THE CITY OF EASTVALE
995

CAPTAINS CAPTAIN

MEDICS ENGINEERS ENGINEER

MEDICS FF II'S FFII

MEDICS TOTALS
STA #27
Medic Engine 926,631 3 543,092 2 304,729 1 234,791 1 528,742 2 2,537,985 9 Medic Squad 814,638 3 793,113 3 1,607,751 6
STA #31
Medic Engine 926,631 3 543,092 2 304,729 1 234,791 1 528,742 2 2,537,985 9 SUBTOTALS 1,853,262 1,900,822 609,458 469,582 1,850,597 6,683,721 6 7 2 2 7 24
247,904 123,952 0.5
201,261 201,261 1
183,598 183,598 1
SUBTOTAL 508,811 26.5
31,463 777,457 24.71
17,323 17,323 1
16,646 6,278 162,367 9
10,650 255,600 24

41.94 31,850 239,038
95,400 190,800 2

48.86 37,104 278,477
4,100 12,241 67,813
1,988,874
132,516
55,000 110,000 2
24 $9,423,922
2 24.0
4,181 0.71
9 ** 24.71
2 2
9 per Fire Station Staff
per Fire Suppression Equip
per Call and
Data Processing
Training
Finance / Accounting
SUPPORT SERVICES (Fire Cost Allocation Plan)
Battalion Chief Allocation

SUPPORT SERVICES SUBTOTAL
Total Assigned Staff

DIRECT CHARGES

TOTAL STAFF COUNT
Hazmat Stations
Monitors/Defibs
Assigned Medic FTE
Estimated Number of Calls
Assigned Staff
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Accounting
CREATED APRIL 16, 2026 FOR FY2026/2027
EXHIBIT "A"

TO THE COOPERATIVE AGREEMENT TO PROVIDE

FIRE PREVENTION, RESCUE, FIRE MARSHAL AND

MEDICAL EMERGENCY FOR THE CITY OF EASTVALE
per Station
per Station
Comm/IT Support (Schedule G)
Hazmat Support (Schedule I) per Call and
per Call and
Medic FTE and
Administrative/Operational (Schedule A)
Volunteer Program (Schedule B)
Medic Program (Schedule C)
Battalion Chief Support (Schedule D)
ECC Support (Schedule E)
Fleet Support (Schedule F)
per assigned Staff **
per Entity Allocation
each
each
*See notation below for estimate assumptions

SUBTOTAL STAFF
FIRE SYSTEMS INSPECTOR (PCN 00051714) each
Procurement
Public Affairs / Education
Fire Fighting Equip.

Office Supplies/Equip.

Fire Stations

TOTAL ESTIMATED CITY BUDGET
per Defib
per Station
DEPUTY FIRE MARSHAL (split w/ City of Norco PCN 00152166) FIRE SAFETY SPECIALIST (PCN 00006919)
FIRE ENGINE USE AGREEMENT each engine
Number of Hazmat Calls
FY26/27 EXHIBIT A

CITY OF EASTVALE

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Eastvale City CouncilJune 10, 2026

Eastvale City Council
June 10, 2026