24 Steve Kooyman, PE | Page 3
Deputy Director, Engineering, Transportation Planning and Land Development | Supervising Civil Engineer | Senior Engineer/ County of El Dorado, CA / 2001 – 2013
Steve served the County of El Dorado for more than a decade in various high level management positions, at his peak supervising a staff of more than twenty employees and several consultants within the Transportation Planning and Land Development Unit. He managed projects a part of the County’s $30-$45 million annual CIP with the following responsibilities, working directly with County Board Members on various high-profile projects in coordination with the Presidential Tahoe Summit and State Forums; serving as the County Engineer for all development within the County; managing the pavement management program, traffic impact program, and NPDES storm water program for the County; working directly with the County Counsel on all subdivision map agreements and PW/transportation contracts; working directly with the Planning Director and County Counsel during the development of the General Plan Update; attending and facilitating various public meetings regarding the General Plan Update and CIP; supervising and managing the Tahoe Storm Water Management Program with Total Maximum Daily Load and NPDES requirements; supervising the County’s Transportation efforts in Tahoe; Managed and developed the Tahoe Engineering Units annual and 5-year budgets; working directly with the Tahoe Maintenance Division on all roadway, bridge, and drainage improvements; and, facilitating and managing various public outreach meetings with respect to the CIP projects in Tahoe.
Associate Civil Engineer / City of South Lake Tahoe, CA / 1997 – 2001 Steve performed civil engineering design; completed hydraulic/hydrology reports, construction specifications, and contract documents; and performed construction management and inspection for numerous civil engineering projects within the City.
He worked directly with the Planning Department on all development projects within the City including the Redevelopment Agency; and administered, reviewed, and issued the various PW permits within the City.
Civil Engineer / Ernie Jones Associates, Ltd / 1993–1997 Steve performed civil engineering design and performed construction management and inspection for numerous civil engineering projects, including many residential home designs in South Lake Tahoe. He designed and prepared plans for several apartment complexes, subdivision maps, improvement plans, and various water, sewer, erosion control projects.
25 YEARS OF EXPERIENCE: 33
YEARS WITH INTERWEST: 3
EDUCATION
B.S. Civil Engineering, University
of Texas – El Paso
LICENSES / CERTIFICATION
Professional Civil Engineer, CA
59426
AREAS OF EXPERTISE
Facility CIP
Facility Maintenance (City
Hall, City Yard, SARTC, Police
Administration, Jail, Stores)
Facility Management (City
Yard, Santa Ana Regional
Transportation Center)
Construction Engineering
Fleet
Environmental Program
Stores
Streetlights
SPECIALIZED SKILLS &
TRAINING
Primavera Project Planner
Uniform Building Code
Standard Specifications for
Public Construction
Title 24, American Disabilities
Act
Caltrans Specification and Plans
Tyrone J. Chesanek, PE
CONSTRUCTION MANAGER
Tyrone is an experienced Deputy Public Works Director managing Street and Utility CIP , Facility and Parks CIP , Facility Maintenance, Facilities Management, Stores, Fleet Services, Environmental Programs, and Streetlights. Tyrone has assisted in planning, directing, supervising, and coordinating departmental operations; assigned work activities, projects and programs; monitored workflow; and reviewed and evaluated work products, methods and procedures. He has prepared and presented staff reports to City Councils, Council Committees, boards, commissions and numerous civic organizations. He has assisted with the preparation of operating and capital improvement budgets, including long-term maintenance management and supervised and assisted subordinate supervisors in the operations and maintenance of City infrastructure, and established long-range plans and goals. He has recommended the appointment of personnel, provided staff training, worked with employees to correct deficiencies, and implemented discipline procedures and terminations. He has coordinated activities with other departments, outside agencies, and private organizations and provided staff assistance to the Public Works Director as well as prepared and presented staff reports.
PROFESSIONAL HISTORY
Reference Contact: Temo Galvez, Deputy Director of Public Works 949.294.4508| [email protected]
Project/Construction Manager / Interwest Consulting Group / 2021 - Present Tyrone provided project and construction management services for the following cities:
City of Laguna Niguel
Aliso Creek - La Paz to Moulton Rehab - $500 thousand Rancho Niguel - La Paz to Greenfield Rehab - $300 thousand City of Fountain Valley
PD Facility Remodel - $2.5 million project
Universal Playground & Recreation Area Project - $2 million project City Hall Finance Office Remodel - $40 thousand project City Hall Entry Security Project - $50 thousand project Fire Station 1 Project - $10 million project
IT UPS/AC/Generator Project - $700 thousand project
City of Brea
South Brea Water Sewer Project - $5.4 million project City of Costa Mesa
Fire Station 3 Renovation - $250 thousand project
Fairview Road – Fair to Newport Boulevard Rehabilitation - $2 million project Adams Ave. - Royal Palm to River Rehabilitation - $1.5 million project City of Oceanside
Navigation Center - $5.5 million project
El Camino Bridge Abutment Repair - $60 thousand project Butler Street Storm drain Relining Project - $200 thousand project Code Enforcement Relocation Project - $500 thousand project Deputy Public Works Director / City of Santa Ana / 2019 – 2021 Southwest Senior Remodel Project - $250 thousand project Santa Ana Senior Center Remodel Project - $250 thousand project Walnut Pump Station Project - $5 million project
City Manager Office Remodel Project - $150 thousand project HR Office Remodel Project - $100 thousand project
26 Tyrone J. Chesanek, PE | Construction Manager | Page 2 Principal Civil Engineer / City of Santa Ana / 2011 - 2019 Southwest Senior Remodel Project - $250 thousand project Santa Ana Senior Center Remodel Project - $250 thousand project Council Chamber Remodel Project - $200 thousand project Council Meeting Room Remodel Project - $50 thousand project Ross Annex Chiller Replacement Project - $700 thousand project PD Evidence Freezer and Refrigerator Storage Replacement Project - $90 thousand project Corporate Yard Roof Replacement Project - $250 thousand project Water Department Office Remodel Project - $50 thousand project OC Fire Station 72 Sink Hole Mitigation Project - $60 thousand project OC Fire Station 70 Roof Replacement Project - $80 thousand project Construction Engineering and Facility CIP Responsibilities: Tyrone supervised and trained engineers, construction managers, and inspectors for an annual CIP of $20-$25 million, which included facility design and construction, street widening and rehabilitation, stormdrain, water, sewer, traffic signal, and streetlight infrastructure design and construction.
He supervised Senior Civil Engineers and consultants on project progress. He worked collaboratively with several City departments to plan, gather input and exchange ideas during the project. He coordinated related interdepartmental projects and conducted special studies, analyses on public works CIP , prepared reports, and recommendations. He performed divisional budgets and Capital Improvement Project budgets. He determined availability of funding for various projects or services. He monitored the progress of ongoing capital improvement projects. He supervised and evaluated performance of subordinates and trained and mentored staff. Tyrone made personnel recommendations for the division.
He supervised the preparation of plans, specifications, cost estimates, and other contract documents for all capital outlay and maintenance projects within the City. Tyrone prepared requests for proposals and review bids submitted by outside consultants. He used current computer software applications to prepare reports, estimates, agreements, written requests to City Council with recommendations, technical analyses, Requests for Proposals, and other documents. He responded to public requests and filled in for the Public Works Director during his absence. He supervised and reviewed all construction contracting performed by the City, directed the inspection and survey of all capital contracts. He monitored and periodically prepared reports on all phases of capital construction contracts administered by the division.
Environmental Program Responsibilities: Tyrone supervised and trained the NPDES Manager. He supervised the management of the City’s Urban Stormwater/NPDES Program in accordance with federal, state, and local laws and regulations and supervise management of the City’s Illegal Discharges/Illicit Connections Program, Water Quality Management Program (WQMP), Total Maximum Daily Load (TMDL) compliance program, municipal inspection program including but not limited to construction and commercial/industrial facilities, stormdrain facility inspection/cleaning program, and other related programs. He performed an annual Program Effectiveness Assessment (PEA) of the City’s stormwater program for submittal to the Santa Ana Regional Water Quality Control Board. He participated in the development, implementation, and administration of goals, objectives, policies, procedures, and priorities for stormwater compliance programs. Tyrone participated in the development and administration of the assigned program budget; forecasts additional funds needed; directs the monitoring of and approval of expenditures; and recommends budget adjustments, as necessary. He supervised staff, prioritized and reviewed work, evaluated employee performance, and provided technical guidance and training.
He assisted in the recruitment and hiring of staff. He managed consultant contracts and monitored the work performed, reviewed and approved invoices. He prepared requests for qualifications and requests for proposals; reviewed proposals to ensure conformity with state law, local ordinances, and departmental policies. He performed research, compiles, and analyzes data, and prepared technical reports relating to water quality compliance projects, permits, and programs. He acted as the City’s representative for the stormwater quality program, prepared a variety of reports/presentations for meetings with regulatory agencies, County, local jurisdictions, and other organizations. He attended and participated in professional group meetings and committees. He kept apprised of new trends and innovations in the field of stormwater management.
He maintained storm drain facility asset inventory and oversaw the construction of the Santa Ana Delhi Diversion, which diverts nonstormwater to the sewer and removes trash from the bay.
Streetlight Responsibilities: Tyrone developed goals, objectives, policies, and priorities for Streetlight Maintenance and Smart City opportunities. He over saw the purchase of SCE streetlights. He provided training for a safe working environment and building security. Tyrone oversaw and evaluated the efficiency and effectiveness of service delivery methods. He planned, directed, coordinated and monitored the work of staff and outside contractors in the purchase, maintenance and repair of Streetlights. He developed Capital Improvement Projects (CIP) to establish appropriate replacement cycles and costs. Tyrone ensured financial sustainability and balanced budgets and researched and identified federal, state and local grants to leverage local dollars. He managed maintenance agreements and provided for the oversight and management of streetlight maintenance contracts. He analyzed energy usage of City Streetlights and devised and implemented energy conservation measures. Tyrone ensured safe and legal work practices and prepared Requests for City Council Actions and other documents and reports and made presentations as needed.
27 YEARS OF EXPERIENCE: 15
YEARS WITH INTERWEST: 7
EDUCATION
BS, Business Administration,
Old Dominion University
AS, General Studies, Tidewater
Community College
LICENSES/CERTIFICATIONS
Certified Building Contractor
#1264416
Certified Construction Manager
CMCI #30732
OSHA 3015: Excavation,
Trenching, and Soil Mechanics
Stormwater Erosion and
Sedimentation Control
Inspector
Stormwater System
Construction Inspection and
Maintenance
IS-100.b, IS-200.b, G-200, IS-
230.d, G-300, G-400, IS-700.a,
IS-800.b
Ryan Spradlin, CCM, CBC
CONSTRUCTION MANAGER AND INSPECTOR
Ryan Spradlin has a host of licenses and certifications that speak to his skill set. He has worked for Interwest Consulting Group as a Construction Manager and Inspector for one year, as well as a CIP Manager for one year, however, he was employed with Giordano & Associates – a family company of Interwest under SAFEbuilt, LLC – for five years prior to this position.
PROFESSIONAL EXPERIENCE
Reference Contact: City of Elk Grove: Christina Castro, PE, Capital Program Division | 916.627.3339 | [email protected]
Construction Manager and Inspector / Interwest Consulting Group / 2023 – Present
Perform contract administration duties on public works capital projects to ensure conformance with plans, contract documents and special provisions. Track contractor’s work progress, process progress payments, change orders and review submittals for compliance.
Coordinate construction meetings, confer with engineers, consultants, contractors and developers in relation to public works projects.
CIP Manager / Interwest Consulting Group / 2022 – 2023
Responsible for management of public works staff including client liaison, agency coordination, scheduling, and budget.
Functioned as a liaison between City staff and other technical groups within or outside the company and managed project teams consisting of multi-disciplined staff members.
Responsible for the preparation of engineering project proposals and task orders including the determination of scope, schedule, and fees. Recommended, developed, and implemented project, programs, procedures, and policies.
Assistant Public Works Director / City of Parkland / 2018 - 2022 Assisted in the direction, planning, organizing, implementation and overall supervision of the Public Works Department operations.
Worked with subordinate supervisory staff to develop detailed work schedules and standards, as well as performance monitoring of construction and maintenance functions.
Ensured departmental compliance with all applicable codes, laws, rules, regulations, standards policies, and procedures, and initiated action to correct deviations or violations.
Assisted in the development and implementation of long and short-term goals, plans, objectives and programs.
Conducted site visits to observe work assignments and projects to review the work in progress and ensure completion.
Managed the City’s Comprehensive Emergency Management and Capital Improvements Projects Plans.
Public Work Manager / City of Parkland / 2016 - 2018
Directed the work of subordinates involved in street, storm water, facilities, fleet and parks maintenance operations.
Coordinated maintenance activities to achieve the most effective utilization of staff, time, materials and equipment.
Reviewed plans and specifications for proposed construction projects prepared by consultants to determine feasibility.
Developed and prepared bids for Public Works projects to include bidding, meetings, openings and presentations
28 Ryan Spradlin, CCM, CBC | CIP Manager | Page 2
Superintendent / Ric-Man International / 2016
Planned, coordinated and supervised construction activities; monitored status of work in progress and inspected completed work to ensure compliance with plans and specifications. Assisted with developing purchase orders and establishing the budget for projects. Prepared subcontractors / vendors quote analysis sheets.
Construction Inspector II / Calvin, Giordano & Associates / 2013 -2016 Completed inspections of construction work, methods and materials to compare actual work with approved plans, specifications and applicable codes.
Conducted field measurements to verify conformity to plans, specifications, standards and as-built drawings. Maintained daily reports of construction activities and inspections along with photographs documenting the construction progress.
Estimator / Lanzo Construction / 2013
Reviewed, interpreted and accurately estimated scope of work as described in the project documents. Verified that subcontractors / vendors scope of work are accurate in quantities and items included in their proposals. Assisted with change order estimating as required by jobs in progress.
Field Coordinator / Calvin, Giordano & Associates / 2011 - 2013 Exercised considerable independent judgment in the monitoring of project progress in relation to construction schedule and reporting to the field manager, project administrator and engineer. Recorded and reported all unacceptable work and follow up on defective work corrected by the contractor. Verified and reviewed pay requisitions from the contractor to include measuring all field quantities for correctness.
Project Coordinator / Estimator / Tenex Enterprises, Inc. / 2009 -2011 Engaged in on-going civil works, parks and building contracts including drainage, water distribution, sewer system, road construction, and street scape enhancement for various cities. Applied knowledge of roadway and underground utility construction standards, specifications, MUTCD, environmental regulations, safety requirements, DBE / EEO guidelines, and related rules and regulations to adhere best management practices.
Estimated projects to include going to pre-bid meetings, doing the takeoff of quantities, and putting together proposals and bid packages for various municipalities and counties.
29 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Biographies of other Personnel
Below, please find short biographies displaying the expertise of the remainder of our team.
RAMON GIBBONS // ASSOCIATE ENGINEER
Ramon has over 40 years of experience as an engineering technician, traffic technician, and engineering associate serving public sectors throughout California. Ramon has extensive experience in performing stop sign and traffic signal warrant analysis, speed surveys, review of traffic impact studies, parking operations, traffic calming, traffic count programs, stop sign warrant studies, collision records, and responding to customer traffic-related matters. Ramon has developed an expansive knowledge of traffic engineering and operations.
SARA PARSLEY, EIT // SENIOR ENGINEER
Sarah has 20 years of working in the engineering industry with eight years of experience working as a civil engineer. Her experience includes working in the jurisdictional and land development sectors with exceptional attention to detail, writing and organizational skills. Sarah is very familiar with local jurisdictional requirements for California land development projects and a great asset to our clients’ projects. She specializes in street plans and profiles, utility plans and profiles, erosion control plans, and precise grading plans.
OSCAR OLMEADO // SENIOR PROJECT DESIGNER
For more than 17 years, Oscar has created civil and site designs to account for grade, water, sewer, roads, erosion, and other factors. He is proficient in AutoCAD, and he creates construction drawings and presentation exhibits for the construction planning phase. Oscar attends meetings with city staff, and he leads and collaborates with team members to produce quality designs and assist during construction. As a bilingual speaker, Oscar is able to communicate effectively in oral and written form in both English and Spanish.
STUART MCKIBBIN, PE // PRINCIPAL ENGINEER
Stuart has 39 years of experience working for the Riverside County Flood Control and Water Conservation District. He has been part of the District’s management team for the last 15 years and Chief of three of the engineering divisions. His diverse expertise includes planning, watershed protection, floodplain management and plan review.
GLEN LEWIS, PE // SENIOR CIVIL ENGINEER
Glen Lewis has 39 years of experience working in the engineering field. His experience includes design of capital projects such as street widening, pavement, maintenance, sewer and storm drain improvements, park development, traffic signal installation, and utility relocations and services. Glen provides engineering support throughout the construction phase.
SCOTT HARRISON, CPRP // ASSISTANT PROJECT MANAGER
Scott Harrison has 11 years of diversified experience on a municipal level with construction projects. He has a multitude of certifications and is well-versed in Parks and Recreation, managing yearly Capital Improvement Projects through general and grant funding. Scott is currently managing projects throughout California as the Project Manager/Construction Manager and leads a design team of civil, traffic and landscape architects.
30 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services
MATT SIMONETTI, PE // SENIOR ENGINEER
Matt has more than 23 years of civil engineering experience. He currently provides engineering plan review services to our clients throughout Southern California. Matt has managed entitlements and final plan and map reviews for various land development projects for several cities, including most recently the City of Moreno Valley. Matt possesses excellent communication skills, always providing a high level of customer service in a professional manner. He has experience with both municipal and private clients. Matt is a strategic thinker and an innovative problem-solver, making him a strong asset to all projects.
MAURICIO DIAZ, PE // SENIOR ENGINEER
Mauricio has 35 years of municipal engineering experience, management experience, and has supervised five direct reports at different times. He has recently worked on a task order amendment and will likely be working on a cooperation agreement for Rialto Fontana for the Baseline/Palmetto signal.
TONY HUI, PE // SENIOR ENGINEER
Tony is a licensed Civil Engineer with over 30 years of experience. Tony provides services in design, construction, and maintenance. He has worked in various municipalities, starting from Assistant to Associate and Senior Civil Engineer. Tony’s dedication to his work has provided him with an exceptional amount of expertise in various levels of Local, State, and Federal engineering BMPs.
PAVEL HORN, PE // SENIOR ENGINEER
Pavel is a registered Civil Engineer with over 40 years of civil engineering experience and has spent a vast amount of his career serving numerous jurisdictions throughout the Southern California region. His background has provided him with the knowledge of city engineering policies and procedures, which is a proven asset when providing technical assistance to engineers, architects, contractors, city personnel, and the public. Pavel has a strong work ethic, is detailed oriented, and enjoys both project teamwork and working independently. He is extremely skilled in all disciplines of civil engineering required for the successful completion of projects.
JAMES YOUNG PARK, PE, QSD/P // CIVIL ENGINEER
James has over 35 years of diverse civil engineering and project management experience with public works and private land development projects for various Southern California cities.
HENRY NGO, PE // CIVIL ENGINEER
Henry is a Project Manager with more than 29 years of experience in Public Works projects, highway design, civil and utility design.
FERDINAND DE LA CRUZ, PE // ELECTRICAL ENGINEER
Ferdinand has 16 years of experience as an Electrical Engineer and is skilled in ACAD and MicroStation drawing packages, MS Office, lighting projects - lighting studies and design, signal design, plan reviews, and communications – wireless and fiber optic network (broadband).
31 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services
HERBY LISSADE // TRAFFIC ENGINEERING MANAGER
Herby bring 25 years of traffic engineering experience to the team. He communicates effectively, both orally and in writing.
He has exceptional negotiating, collaborative, interpersonal, and supervisory, leadership and management skills. Herby has demonstrated experience participating and presenting in public forums, representing Caltrans in advanced transportation system matters, and serving in a consulting and coordinating capacity with other departmental functional areas statewide.
GARY HANSEN, PE, TE // TRAFFIC/CIVIL ENGINEER
Gary has more than 40 years of experience working in transportation engineering and planning. He has been employed by cities and consulting firms in the fields of transportation project and system management, traffic engineering design, traffic operations analysis and transportation planning which includes the preparation of Transportation Management Plans (TMP). He has assessed the impacts of traffic from more than 200 proposed developments on existing and future transportation facilities.
GARY NEAL, PLS // LAND SURVEYOR
Gary brings 40 years of land surveying experience in the engineering field in both the public and private sectors. He has supervised, managed and directed the field and office survey department operations while providing field survey and map plan-checking services for a variety of clients. His extensive background and knowledge combined with his strong leadership, organization style, and effective communication skills results in thorough and complete map reviews.
SAM GONZALEZ, PE // PUBLIC WORKS INSPECTOR
Sam is an accomplished inspector with over 35 years of diverse technical experience in land development planning, grading plan review, permitting and inspection processes. He will effectively utilize his experience to review grading plans and related documents for the client to meet or exceed client expectations and requirements. Sam has extremely strong collaboration and communication skills, advanced knowledge of the permitting process and a strong understanding of civil engineering & grading plans. He has experience efficiently and effectively overseeing team members and prioritizing and finding solutions to problems.
JACK ISTIK, PE // ENGINEERING PLANS EXAMINER
Jack has 50 years of experience in engineering design, contract administration, supervision of professional, inspection and administrative staff and client relations for preparation of street, storm drain, grading, street resurfacing, sewer, roadway landscape and park plans. His experience includes contract administration, supervision of inspection services, preparation of specifications and bid documents, engineer’s estimates and contract management of municipal projects, as well as coordination with the DoD, USPS, Caltrans, SoCal Counties, Regional Water Quality Control Boards and staff reports and presentations to City Councils, Planning and Traffic Commissions.
LIBAN PRECIADO, EIT // ASSOCIATE ENGINEER
Liban has three years experience as an Associate Engineer with a multitude of software experience. He has engineering training and an academic background in the field.
DEMEKE MUAREGA, PE // ASSOCIATE ENGINEER
Demeke has worked for the Riverside County Flood Control District for 25 years. During these years, he designed various flood control facilities, reviewed numerous development proposals, and revised master drainage plans.
32 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services
SOPHIA NEVES, ASLA // LANDSCAPE DESIGNER
Sophia is a Landscape Designer, with combined 2 years of experience in landscape and architecture, including park design and K-12 education in publicly-funded projects. Ms. Neves has experience as an architectural designer and three- dimensional modeler for landscape architectural design. She contributes her experience in the creation of communication graphics, 3-dimensional renderings, providing schematic designs, and the development of construction technical drawings.
Ms. Neves is proficient in AutoCAD, Rhino 3D, Sketchup, Lumion, the Adobe Creative Suite (i.e. Photoshop, Illustrator, InDesign, etc.).
ALISHA OLSON // ARCHITECT
Alisha is a licensed architect with over two decades of experience practicing architecture in the construction industry, in both the private and public sectors. She has vast experience working with building codes and new construction projects in Arizona and California.
DOMINIC MACK, III, PLA, ASLA // LANDSCAPE ARCHITECT
Dominic is a Landscape Design professional, with over five years of experience in landscape and urban design, including park design and planting design for both publicly-funded and private projects. Mr. Mack has experience as an architectural fabricator and three-dimensional modeler for landscape architectural and furniture design. He contributes his experience in the creation of communication graphics, 3-dimensional renderings, providing schematic designs, fabrication strategies paired with parametric design, and the development of construction technical drawings. Mr. Mack is proficient in Rhino 3D, Sketchup, AutoCAD, the Adobe Creative Suite (i.e. Photoshop, Illustrator, InDesign, etc.), and other integral pieces to programs such as Grasshopper, Lumion, Rhino CAM, and Podium.
GIANNO FEOLI, PLA, ASLA // DIRECTOR OF LANDSCAPE URBANISM AND DESIGN Gianno leads the Landscape Department in creative design strategies for urban environments with specialties in urban design, contextual analysis, and branding. He has experience coordinating design implementation within built-out urban environments, public outreach, and report preparation, where he will lead the effort in the creation of a graphically-rich, easily legible report. Gianno’s experience has encompassed a wide array of project-types, and his strengths lie in client responsiveness, project organization, public outreach, connectivity plans, streetscapes and urban interventions, park design, and form-based urban designs and planning strategies.
ALEX CAMACHO, EIT // TRAFFIC PROJECT DESINGER
Alex Camacho has Bachelor’s degree in Civil Engineering and a combined eight years of professional experience in Transportation and Construction Engineering. Alex is an Engineer-In-Training, working towards his professional license.
CHRISTOPHER HEYLIN, PE // TRAFFIC ENGINEER
Christopher is an experienced engineer who has had exposure to a number of engineering disciplines and tasks over the past 11 years. With experience in both the public and private sectors, he is well-equipped to interpret a project’s needs and challenges, prescribe and develop an approach, and delegate and implement solutions. He is a practiced presenter and can provide adept presentations of complex engineering solutions for the lay person. Christopher is proficient in engineering programs such as SAP2000, SAFE, SolidWorks, Woodworks, MathCAD and AutoCAD.
33 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Rob Markes
Survey Manager
Mr. Markes has worked in the survey industry for 36 years. As crew chief, Rob oversees field procedures and is responsible for all office and field personnel. He is an experienced Survey Crew Chief excelling in topographic mapping, construction staking, and boundary surveys.
His land surveying expertise includes supervising and performing Global Positioning System surveys, topographic surveys, aerial control surveys, horizontal and vertical control networks, title surveys, boundary surveys, cadastral surve ys, geodetic surveys, engineering surveys and construction surveys, plus construction control and staking for a wide range of projects.
Experience:
Downtown Traffic and Pedestrian Improvements, Hanford, CA Survey Manager . This project constructs a roundabout at the intersection of Douty Street and Seventh Street, including ADA compliant sidewalk, curb and gutter, alley approaches, ADA ramps, storm drainage improvements, street section reconstruction, and diagonal parking modific ations on Douty Street from Sixth Street to Eighth Street. The project also reconfigures Douty Street from four to two lanes from Sixth Street to Eighth Street and replaces existing parallel parking with angled parking. Traffic signals at Seventh and Irwin and Seventh and Douty will be removed and replaced with all way stops, bulb outs, and a roundabout at Seventh Street and Douty.
UNICO provided land surveying services, including mapping research, topographic survey and base mapping, as well as right of way surveys.
Responsible for contract management and quality control/quality assurance.
Avenue 152 Bridge Replacement over Tule River, Tulare County, CA Survey Manager. This project replaces the existing 414 -ft long by 30- ft wide 10 -span cast -in-place reinforced concrete bridge. The new structure will include a four -lane bridge to address the previous structural deficiencies and will feature new roadway approaches. The project enhances regional mobility by improving traffic flow and reducing congestion. UNICO is providing land surveying services, including mapping research, topographic survey and base mapping, as well as right of way surveys. R esponsible for contract management, mapping, and QA/QC.
M109 White River Bridge Replacement, Tulare County, CA
Survey Manager. This project replaces the Mountain Road 109 (M109) Bridge over the White River. Located southwest of Fountain Springs, the existing structure built in 1939 consists of a continuous 2 -span steel girder bridge with timber deck.
Years of Experience:
Total: 36
With UNICO: 10
Expertise:
Boundary Determination
Caltrans Requirements
Construction Staking
FEMA Flood Surveys
Field Supervision
Legal Description
Mapping
Right of Way Engineering
Topographic Surveys
References:
Regina Cave | General Services
Director | City of Citrus Heights P:
916.725.2448 | E:
[email protected]
Derek Minnema | Executive
Director | Capital SouthEast
Connector JPA P: 916.876.9744 |
E: [email protected]
Subconsultant Key Résumés
34 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Rob Markes
Survey Manager
The new two -lane concrete slab bridge will conform to the existing roadway width to provide an improved road alignment for safety. The bridge will be approximately 100 feet long. UNICO provided mapping research, right of way and boundary drawings, topographic survey, as well as hydrographic survey and utility mapping. R esponsible for contract management, mapping, and QA/QC.
35 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Ryan Ming, PLS
Senior Land Surveyor
Mr. Ming is a professional land surveyor with over 20 years of experience in managing land surveying activities and staffing; responsible for ensuring that sound land surveying principles are followed and that quality assurance goals are obtained; as well as participating in the development of best practices related to land surveying. Mr. Ming has thorough knowledge of principles, practices and procedures of boundary surveys, ALTA surveys, topographical surveys, construction surveys and contro l surveys. He also has thorough knowledge of parcel map, boundary line adjustments, legal description and easement preparation and submittals.
Experience:
Downtown Traffic and Pedestrian Improvements, Hanford, CA Senior Land Surveyor . This project constructs a roundabout at the intersection of Douty Street and Seventh Street, including ADA compliant sidewalk, curb and gutter, alley approaches, ADA ramps, storm drainage improvements, street section reconstruction, and diagonal parking mo difications on Douty Street from Sixth Street to Eighth Street. The project also reconfigures Douty Street from four to two lanes from Sixth Street to Eighth Street and replaces existing parallel parking with angled parking. Traffic s ignals at Seventh and Irwin and Seventh and Douty will be removed and replaced with all way stops, bulb outs, and a roundabout at Seventh Street and Douty.
UNICO provided land surveying services, including mapping research, topographic survey and base mapping, as well as right of way surveys.
Responsible for topographic mapping and right-way-engineering.
M109 White River Bridge Replacement, Tulare County, CA
Senior Land Surveyor . This project replaces the Mountain Road 109 (M109) Bridge over the White River. Located southwest of Fountain Springs, the existing structure built in 1939 consists of a continuous 2- span steel girder bridge with timber deck. The new two-lane concrete slab bridge will conform to the existing roadway width to provide an improved road alignment for safety. The bridge will be approximately 100 feet long. UNICO provided mapping research, right of way and boundary dra wings, topographic survey, as well as hydrographic survey and utility mapping. R esponsible for field survey, topographic mapping, and right-way-engineering.
Sexton Road Bridge Rehabilitation, San Joaquin County, CA Senior Land Surveyor. The project was rehabilitation of the Sexton Road at the Irrigation Canal crossing at Greenleaf Road in San Joaquin County.
Years of Experience:
Total: 24
With UNICO: 6
Registration:
Professional Land Surveyor – CA
#8409
Expertise:
Boundary Determination
Topographic Surveys
Legal Descriptions
Mapping
Field Supervision
ALTA Surveys
Construction Staking
References:
Regina Cave | General Services
Director | City of Citrus Heights
P: 916.725.2448 | E:
[email protected]
Derek Minnema | Executive
Director | Capital SouthEast
Connector JPA
P: 916.876.9744 | E:
[email protected]
36 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Ryan Ming, PLS
Senior Land Surveyor
UNICO provided Land Surveying services to establish right of way and design level topographic mapping. Services rendered included record mapping research, establishing of horizontal and vertical project survey controls, right -of-way and boundary survey, and a detailed design level topographic survey at existing bridge crossings of the irrigation canal and roadway. Field crews located improvements, trees, bridges, and all visible utilities inside the road right of way. A detailed 3D surface with contours at 1 -foot intervals with spot elevations was provided. Caltrans coding and line work was utilized.
As Senior Land Surveyor, Ryan was responsible for field survey, topographic mapping, and right-way-engineering.
37 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services
PROJECT & CONSTRUCTION MANAGEMENT APPROACH
Our project/construction management approach begins with applying our Plan, Execute, Control, Optimize (PECO) philosophy.
The PECO framework, illustrated to the right, is based on our team’s experience and industry best practices endorsed by the Project Management Institute. We identify, prioritize, allocate, manage, and control the work requirements through this singular, integrated method.
Using PECO, the Interwest team delivers a project management approach that combines the right people, processes, and tools to perform the Scope of Work requirements. Our support for the City requires a methodology to operate and maintain all areas of service efficiently. The Interwest team’s process is structured to streamline our resources and provide responsive services. Successful execution of building support services starts with a responsive team structure that can anticipate and address resource needs.
Our team works on multiple tasks simultaneously, and our organizational structure supports the staff in overseeing this process and the project schedule effectively. Our Project Manager, Steve Kooyman, PE, will ensure overall project performance and completion.
APPROACH TO COMMUNICATION & COORDINATION
One of the keys to the efficient and successful flow of information is clear, effective communication. Everyone involved with a contract of this size and scope must be aware of changes, progress, and challenges. We commit to working with you to determine the best ways to communicate the right information to the right people at the right time. Our priority is to ensure the best possible experience working with our team—with minimum impact on the City and its citizens. Meetings are an integral part of the plan, especially at contract start-up, and involve all applicable staff from the City and Interwest. Everyone involved must be aware of the progress and changes they can expect going forward. We will prepare communications that can be shared with all City staff, detailing what to expect during the contract transition and moving forward. We work with you to develop a schedule and format to meet your needs for aggregate reporting. Report formats may include monthly, quarterly, and annual reports summarizing activity levels, adherence to performance metrics, and other items of special interest to the City. We ensure our work effort is communicated to the City throughout the contract’s life, adjusting as necessary. The following is a summary of our communication plan:
QUALITATIVE QUANTITATIVE FREQUENCY METHOD
Information requested
by key decision makers
and stakeholders
Identification and
selection of metrics
and information to be
provided
Determination of how
often information and
data is to be provided
Selection of preferred
mechanism to share
information (charts,
reports, emails, etc.)
PLAN
OPTIMIZE
EXECUTE
CONTROL
INFORMATION DIRECTION,
COORDINATION
& INFORMATION
DIRECTION &COORDINATION
DAILY STATUS
REPORT
DIRECTION &
COORDINATION
DIRECT COORDINATION
The PECO framework delivers a contract
management approach that combines the right
people, processes, and tools to perform contract
work.
Scope of Work E.
39 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services E. | Scope of Work
The Interwest team has thoroughly read the City’s Request for Qualifications (RFQ) and we will provide the service lines as follows: Civil Design, Transportation Design, Plan Check, Landscape Design, Construction Management and Inspection, and Utility Design specific to water and sewer. On the following pages, please find our detailed approach to the scope of work for each service line/phase of our work.
Project Management Services
We believe that how the Interwest team will serve the City of Hanford is significantly different from our competitors. How we provide services will be driven by the core values and beliefs which define our corporate philosophy and approach to providing services and creating desired outcomes for the clients we serve.
In addition to the key aspects and requested services detailed in the City’s RFQ, our project and program management capabilities include the following:
FUNDS MANAGEMENT & PROGRAM MANAGEMENT PHASE
• Preparation of all necessary funding documents for the obligation and authorization of the use of federal and local funds, and coordination with required agencies to obtain such approvals/authorizations. • Preparation of necessary documentation and submittals to obtain necessary approvals, including environmental documentation, right of way certifications, Authorization to Advertise, Authorization to Award, Authorization to Proceed with Construction, Project Closeout, various Certifications and Final Report as required on Federally Funded Projects in compliance with Caltrans Local Assistance Procedures Manual (LAPM). • Preparation of reimbursement invoices, expenditure reports, and quarterly progress updates as required to Caltrans and/or the Los Angeles County Transportation Department. • Enforcement of federal fund requirements in accordance with the LAPM.
PS&E PHASE
Every effort must be made to stay within the scope of the approved project and adhere to the environmental document constraints. Any changes to the scope must be approved by the City; changes to the scope during the PS&E phase will likely increase construction costs, may require additional environmental studies, and possibly delay the schedule. As the PS&E package develops, a bigger emphasis is placed on public outreach, constructability, traffic handling, and staging. All can significantly impact construction costs. We can provide the following services:
• Oversight and management of design engineering team and all other specialty consultants. • Monitoring of the development of the design plans and technical specifications to be provided by the design engineer. • Technical review of the design plans, including acting as an extension of City engineering plan check and approval for compliance with the applicable codes and standard drawings. • Quality control plan check, value engineering, and reviewing cost estimates. • Budget and funding control to make sure the project is completed within available budget during all phases of work. • Preparation of all necessary paperwork, including environmental clearances, for the approval of bid packages by all involved regulatory agencies.
• Preparation of Administrative Section of the specifications. • Conducting a “Constructability Review” of the plans and specifications. We will review and approve the construction plans, shop drawings, and contract documents prior to bidding and report to the City any areas where there may be an opportunity to save money or find areas that can be corrected prior to the bid, resulting in complete bid packages and more competitive bids and fewer construction change orders. • During the PS&E phase, our team will hold monthly progress meetings with the City staff, and prepare and make at least 2 presentations to the City Council on the project. Interwest will prepare Council staff reports and present to the City Council the completed PS&E Bid package and request to advertise for construction bids.
40 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services
BIDDING AND ADVERTISEMENT PHASE
• Post and update items on the City’s website for the project to provide project information, and also post the bid package (plans and specifications) on the site for access by potential bidder for downloading. • Maintaining a log of plan holder’s information.
• Conducting pre-bid meeting. We will outline specific project requirements, organize, and attend the pre-construction meetings prior to the Notice to Proceed being issued. List of invitees & attendees will be distributed. • Provide a background check of lowest 3 bidders, and establishing lowest responsive qualified bidder. • Preparing Council staff report and presenting to the City Council to award the contract to the lowest responsible qualified bidder for the construction.
• Coordinating the award and execution of the contract, including review of insurance, bonding, and other required documents.
During the bidding process, the Interwest team will be available to answer bidders’ questions, prepare drafts of addenda and assist in reviewing bids and recommending a contract award. We will also advertise bid notices on various trade publications, and conduct bid evaluation and bid analysis. During construction, we will also provide supplemental support to the City and construction management section for construction inquiries. This supplemental construction support includes:
• Reviewing and preparing responses to RFIs, providing bid packages to potential bidders and advertising bid notices on various trade publications.
• Reviewing submittals and shop drawings for compatibility with design along with the design engineer. • Reviewing and providing recommendations of change order proposals. • Performing final review/evaluation & assisting with the preparation of punch list for work deficiencies. • Preparing of the record drawings of the completed projects based upon the redlined set of as-built plans.
CONSTRUCTION PHASE
Should Interwest also be selected to perform the Construction Management and Administration on a project, we will perform all of the tasks outlined in this section. Should the City select another firm, Interwest will ensure all of these tasks are met by the third party, and will provide the support and oversight necessary to successfully complete the project. The Construction Inspectors will document the condition of the project as well as the adjacent areas prior to the contractor mobilizing, thus minimizing any dispute that may arise regarding existing vs. construction damage. In addition, our team has the capabilities to provide the following:
• Attend and chair weekly, bi-weekly, or monthly project meetings with the contractors and stakeholders. We will prepare the agenda and discuss schedule, cost estimating and budgeting, changes, contractor and sub-contractor evaluation and selection, safety issues, etc. This has proven to be an important step to getting the project on schedule early. • Coordinate with City staff, contractor when applicable, agencies, and project stakeholders. We will coordinate any work with other agencies to maximize contractor efficiency and keep the project on schedule. • Prepare weekly status reports and statements of working days and any other statements that are required by the City. • Participate in field meetings and document issues, findings, direction, changes, etc., and develop solutions. • Provide direct supervision, scheduling and problem resolution for the contractor. • Maintain Engineer’s and Inspector’s Daily Reports, and recording work in progress, which may include the hours worked by men and equipment.
• Contract Time Monitoring which will include reviewing working days, contract time requirements, and documentation of time extensions.
• Provide inspection and enforcement of NPDES, and SWPPP . • Retain “Specialty Inspection and Testing”, “Construction Soils Engineer,” “Specialty Inspection and Testing”, and “Construction Soils Engineer.” Our project manager will be responsible to obtain proposals from qualified firms for these specialty services, and select the most qualified firm for each service based on a specific scope. The City will then review the proposals and will have the final decision on the selection of these specialty service sub-consultants. Our project manager will be responsible for managing these specialty service sub-consultants.
41 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services
CHANGE ORDER REVIEW/DISPUTE RESOLUTION
Our team will provide contract administration services and review any requests for contract change orders to verify the work is necessary and outside of the contract, and we will negotiate the most suitable payment method from the City perspective to pay for the work, whether that is time and materials, unit prices, or a negotiated amount. We will advise the City as to their effect on the contract time and cost. We can perform independent estimates of proposed change order work when necessary or when directed by the City. Our Construction Managers will then make a recommendation for approval, which will ultimately need approval by the Public Works Director.
DOCUMENT CONTROL
We use the proven method of controlling documents and project files through the system developed and used by Caltrans.
We will apply consistent procedures to track all documentation, regardless of project size and location. Doing so will result in a standard documentation and filing system across the board for capital projects. As a result, records retrieval will be quick and efficient.
Work activities include:
• Maintain all project documents, drawings, contract change orders, contractor submittals, shop drawing and correspondence in electronic form and hard copy.
• Maintain at the project site an up-to-date copy of all contracts, drawings, specifications, addenda, change orders and other modifications, in good order and marked to record all changes made during construction. We track documents, including all correspondence.
• Ensure an office engineer is available for projects with significant document control needs, and all files will be set up by our office engineer, regardless of size. Maintain a digital photographic library and significant activities. • Maintain RFI, submittal and change order logs. Ensure consultants and engineers respond within contract time frames.
We track the number of days submittals are outstanding and with a particular party on a weekly basis and report this information to the appropriate staff.
• Monitor contractor and the sub-contractors regarding compliance with prevailing wage rates and affirmative action requirements applicable to the project including a Labor Compliance Program in accordance with AB 1506 and the Davis-Bacon Act. Our inspectors and office engineers are trained on the appropriate forms and techniques necessary to conduct these compliance activities. Our team will also collect and review, for compliance with all State and Federal regulations, certified payroll records requirements.
PROJECT CLOSE-OUT
The Project Manager will have a role in overseeing the project closeout. The master project schedule will include the key activities for project closeout:
• Coordinate a final walkthrough with the City, Contractor, Design Engineer, and all other involved project personnel and develop a punch list of incomplete or deficient work.
• Make recommendations to the City regarding final project approval and acceptance and submit a signed Notice of Completion. • Mark recommendations regarding the final progress payment request and assist the City during the project warranty period, if needed.
• Prepare all required documentation for project closeout and deliver said documentation to the City.
42 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services
GUARANTEED DELIVERABLES
There are several important areas of work requiring special attention to ensure successful completion of a project:
Standardization & Maintenance of Project Documentation: In order to effectively combat claims, it is vitally important that the construction managers and inspector follow a uniform standard to ensure that potentially volatile issues are dealt with in a timely, accurate and consistent manner. Interwest has instituted such a system and has a proven track record of helping its clients to avoid costly claims.
Monitoring Quality & Objectiveness of Field Personnel: Our construction supervisors routinely check the files and performance of our construction inspectors. Regular training meetings are conducted at which changes in rules and regulations are discussed. Of critical importance are the storm water compliance rules and the requirements of the general construction permit on City projects.
Public Relations: Public relations consist of public works projects that impact residents and businesses and present unique, non-technical challenges which must be addressed throughout the life of a project. Interwest staff will work closely with these stakeholders to make them aware of the project, its status and any changes that are made. Our assigned staff possesses the non-technical skill set needed to navigate the public relations arena.
Compliance: Ensure compliance with the MS4 Permit, and update and/or maintain MS4 Web Database (or other City NPDES Program Database identified) and Caltrans encroachment permit requirements.
Construction Management and Inspection
Our team is experienced in providing comprehensive construction management and inspection services on projects such as those listed in the RFP . We also have a history of providing comprehensive services for both locally and federally funded projects. On federally funded projects, our services provided are in accordance with Caltrans Local Assistance Procedures Manuals, the Caltrans Construction Manual, and other Federal Highway Administration requirements. We can take projects through the requirements in the Local Assistance Procedures Manual (LAPM) including project authorization and agreements, environmental and right-of-way clearance, final plans, utility relocation and construction, project close out, and final audit. We have never had a federally funded or Caltrans project come back with any disallowed charges.
CONSTRUCTION MANAGEMENT
PRE-CONSTRUCTION / BIDDING / AWARD PHASE
Constructability | Contract Document Review | Bid Support: We review construction plans and contract documents prior to bidding and report to the City any areas where there may be an opportunity to save money or find areas that can be corrected prior to the bid, resulting in more competitive bids and fewer construction change orders.
Pre-Project Photographs | Video: The construction inspector will document the condition of the project and the adjacent areas prior to the contractor mobilizing, minimizing any dispute that may arise regarding existing versus construction damage.
Pre-Construction Meeting: We will organize or attend the pre-construction meetings prior to the Notice to Proceed being issued. Meeting notes and a list of invitees and attendees will be distributed prior to the meeting.
Plans, Specification & Estimate (PS&E): The PS&E package is essentially the contract document from which the contractor will bid and build the project. The project engineer, in consultation with the construction manager, takes the approved project and begins the formal design process. Every effort must be made to stay within the scope of the approved project and adhere to the environmental document constraints. Any changes to the scope must be approved by the City; changes to the scope during the PS&E phase will likely increase construction costs, may require additional environmental studies, and possibly delay the schedule. As the PS&E package develops, a larger emphasis is made on constructability, traffic handling, and staging as all of these can significantly impact construction costs.
43 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Bidding and Construction Support: During the bidding process, Interwest can answer bidders’ questions, prepare drafts of addenda/clarifications to the PS&E, and assist in reviewing bids and recommending a contract award. During construction, we will provide supplemental support to the City and construction management section for construction inquiries. This supplemental construction support includes reviewing and preparing responses to RFIs; reviewing contractor submissions and shop drawings for compatibility with design; reviewing and providing recommendations of change order proposals; performing final review/evaluation and assisting with the preparation of punch list for work deficiencies; and preparing record drawings of the completed projects based upon the redlined set of as-built plans.
CONSTRUCTION PHASE
Project Schedule | Submittal Review: A realistic schedule that meets the requirements of the contract documents is critical to the success of the project. Our team will constantly monitor the schedule, noting and making the City aware of any critical path slips, as well as any opportunities to compress the schedule that may arise. Further, timely and thorough submittal review is critical to a project. Examples of Interwest activities include the following:
• Coordinating, reviewing, and approving the contractor’s proposed Capital Path Method schedule for project completion; and
• Reviewing contractor’s schedule and updating submissions for conformance to master schedule and contract documents.
Document Control: We use the Caltrans document control system. We apply consistent procedures to track all documentation, regardless of project size and location which results in a standard documentation and filing system across the board for capital projects. As a result, records retrieval is quick and efficient. Work activities include the following:
• Maintain all project documents, drawings, contract change orders, contractor submissions, shop drawing and correspondence in electronic form and hard copy.
• Maintain at the project site an “as current” record copy of all contracts, drawings, specifications, addenda, change orders and other modifications, in good order and marked to record all changes made during construction. Document tracking includes all correspondence.
• Ensure an office engineer is available for projects with significant document control needs. All files will be set up by our office engineer, regardless of size.
• Maintain a digital photographic library and other significant activities. • Maintain RFI, submission, and change order logs. Ensure consultants and engineers respond within contract time frames.
We track the number of days submissions are outstanding and with a particular party on a weekly basis and report this information to the appropriate staff.
• Monitor contractor and all sub-contractors regarding compliance with prevailing wage rates and affirmative action requirements applicable to the project including a Labor Compliance Program in accordance with AB 1506 and the Davis-Bacon Act. Our inspectors and office engineers are trained on appropriate forms and techniques necessary to conduct these compliance activities.
• Collect/review, for compliance with all local/state/federal regulations and certified payroll records requirements.
Weekly | Monthly Construction Meetings: To get the project on schedule early, we can attend/chair weekly or monthly project meetings with the contractors and stakeholders, prepare the agenda, and discuss schedule, budget, changes, safety issues, etc.
Change Order Review/Dispute Resolution: Our team reviews requests for contract change orders to verify the work is necessary and outside of the contract. We will negotiate the best way from the City’s perspective to pay for the work, such as time and materials, unit prices, or a negotiated amount. We will advise City as to the effect of change orders on the contract time and cost. We can perform independent estimates of proposed change order work when necessary or when directed by the City. The construction manager will then make a recommendation for approval by the public works director.
Materials Testing Management: We will coordinate and schedule the materials testing services to acquire the necessary services, and reports, in the most efficient manner.
44 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Compaction Control: We will coordinate compaction testing with the soil engineering firm to verify all compaction conducted meets all requirements and specifications.
Progress Payment Processing: We will review progress payments and verify quantities/unit prices, amount due, certified payroll, appropriate rates, etc. If the review shows the progress payment is accurate, we will recommend payment and circulate it to project manager for additional review, signature, and approval.
Agency Coordination: We will coordinate any work with other agencies to maximize contractor efficiency and keep the project on schedule.
Client Satisfaction: Interwest strives for continuous, open communication between our team and City staff. For all projects, we will create and apply tailored management systems that work and will carefully monitor program effectiveness, closely tracking work quality, quantity, and cost. Delivering projects under aggressive schedules requires careful management, administration, and oversight of project development teams from inception to completion with committed, complete ownership of all aspects. Despite this approach, some projects may fall behind schedule. If this occurs, Interwest will quickly review the reasons for the delay, identify options for getting the project back on track, and implement the selected option after consulting with the City. Scope, schedule, and budget impacts of the delay will be scrutinized to ensure critical elements are not jeopardized by the corrective action.
Capability of Developing Innovative Techniques: As a company with a small firm focus and large firm resources, Interwest has teams in various Southern California regions, but our reach spans throughout the state and the nation through our parent and affiliated companies. Having local teams allows Interwest to tailor our services to the uniqueness of each region and our collaborative culture ensures we stay up to date with the latest innovative and advanced techniques used for construction management services. Our large network of construction managers and inspectors ensures our clients benefit from a broad pool of knowledge and experience yet have the confidence that our local team will be attentive to their specific needs.
In order to keep up with industry best practices, our construction managers and inspectors are equipped with modern mobile devices, laptops, and tablets with access to a wide array of software such as Microsoft Office, Microsoft Project, Microsoft Teams, Zoom, Bluebeam, OneDrive, SharePoint, and Dropbox, to name a few. These applications enable our team to be constantly connected and ready to collaborate no matter the location. This also allows for electronic plan reviews and enables all inspection reports, project documents, photos, etc., to be easily uploaded and securely stored on our cloud servers so the entire project team as well as the City team can monitor the project in real-time.
Additionally, we employ the use of a documented QA/QC program, provide various training opportunities through our SafeBuilt Training Academy, and have developed our own CommunityCore software to track, integrate, and process workflows efficiently throughout the company. Our Talent Acquisition Team proactively finds new ways to attract and retain top talent in the industry to ensure we can provide highly qualified professionals to serve our clients.
Familiarity with State and Federal Procedures: We have extensive experience with federally funded projects and all of the requirements in the Caltrans Local Agency Procedures Manual (LAPM). Interwest is fully capable of taking projects through all aspects of the requirements in the LAPM including project authorization and agreements, environmental and right-of-way clearance, final plans, utility relocation and construction, project close out, and final audit. We have never had a federally funded or Caltrans project come back with any disallowed charges.
Financial Responsibility: Interwest has an excellent credit rating and solid banking relationships. We are part of a select national group of consulting firms who belong to the Design Professionals Risk Control Group (DPRCG), an insurance group exclusively for organizations with excellent risk management history. We carry very low debt and have no professional liability claims against the company.
Technical Ability: We use the latest technology to assist in the documentation and management of projects. As evidenced by our team member resumes and the project descriptions provided, our proposed staff has a wealth of practical experience.
Many team members have decades of expertise providing the requested services to local municipalities and possess unique certifications for specialized areas of work.
45 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services In addition to technical excellence, our staff also has the personal and political skills necessary to serve municipal clients.
We understand the importance of sensitivity when addressing community and special interest group. We strive for professionalism in our relationships with the public and contractors to always represent the City’s best interests.
PROJECT CLOSE-OUT PHASE
Punch List Completion: Our inspector will notify the contractor of deficiencies as they occur in the field. We will encourage the contractor to repair or replace work that does not meet specifications. Interwest will oversee the complete performance of all punch list items and final clean-up before the contractor moves off-site. Each punch list item will be signed off by a member of our team. All items must be signed off before the construction manager signs the list as complete.
Record Drawings and Other Documents: Our construction manager will review the record drawings with the inspector for accuracy and completeness prior to accepting the project. This will be monitored weekly. At the end of the project, we will obtain from the contractor all record (as-built) drawings including O & M materials, attic stock, contract required documents, lien releases, and written warranties.
Geotechnical Report: The construction manager will obtain a complete geotechnical report with all test results, logs, and correspondence prior to the release of final payment.
Final Report: Our team will prepare a final report for the project summarizing the costs, schedule, successes, and lessons learned to the City and the project manager for use in preparing the City Council Notice of Acceptance Staff Report. An inventory of the “wrap up” tasks for construction management activities include the following:
• Administer post-construction training of custodial, maintenance, operations, and grounds staff for all new equipment, systems, and finish materials. We will invite the appropriate City maintenance personnel to the final walk-through of the project so that they may ask questions and review the work. We understand that the project is built for the end-user, which is usually the maintenance department on behalf of the citizens. • Coordinate final testing, documentation and regulatory inspections. We will require all materials testing and special inspection documentation to be in a final report in chronological order. • Advise on substantial and final completion and liquidated damages. • Evaluate any contractor claim, negotiate, and resolve claim issues. We will recommend approval or denial by the City. • Establish a warranty process and schedule six (6) months and eleven (11) months warranty walks. • Oversee the complete performance of all warranty repair items.
Document Archive: Once the project is complete, we will submit all project documents in archive form to the City.
CONSTRUCTION INSPECTION
Our inspectors will ensure that all work conforms to the project construction documents, City Codes and Ordinances, including the City Grading Code and Manual, APWA “Greenbook” Standard Specifications for Public Works Construction, AWWA Standards, County Public Works Standards, State and Federal Building Codes related to site accessibility as well as Title 24 and ADA requirements, Caltrans’ Local Programs Manual, the City’s Quality Assurance Plan for Federal and State Funded Projects and all applicable prevailing wage laws including the Davis-Bacon and Related Acts. All inspections will be conducted using City established policies and procedures with the highest quality staff in a timely and professional manner. We will always act as an advisor and advocate for the City providing services with the City’s best interest in mind.
46 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Engineering Plan Check
All plans examination services will be performed by a licensed Civil Engineer. For more complex projects and when needed to meet peak workload demands, additional support will be provided from our regional offices. Our plans examiners understand and are intimately familiar with applicable state and federal requirements, industry standards, and plan review procedures and will readily assist with solutions to complicated plan review issues.
Our staff will work with project applicants in a collaborative and professional manner to quickly identify and resolve violations of codes, standards or local ordinances. They will provide thorough plan reviews in an effort to ensure complete and accurate actions.
The discussion above describes Interwest’s philosophy and approach of “how” we do our work. A typical scenario for “what” we do related to the review and processing of improvement plans; grading and erosion control plans; final and parcel maps; water, sewer and recycled water improvement plans; storm water standards questionnaire and storm water quality management plans is outlined on the following pages.
Review engineering
quantities for accuracy
and cost estimates for
reasonableness based on
current industry trends.
Review for
compliance with
conditions of
approval, codes and
regulations. Review
geotechnical report
for grading permits.
Review/check improvements,
utility and grading plans
with subdivision
submissions for
compliance with
municipal hydrology
manual and LID
Review domestic and reclaimed
water and sanitary sewer
improvements.
Review federal and state reports
required under NPDES &
AQMD guidelines.
Review/check plans for compliance
with conditions of approval,
municipal standards & design
manual, all Caltrans manuals,
county hydrology manuals,
municipal drainage manual,
ADA, and California Title
24 requirements.
Review/check reports
for compliance with
conditions of approval,
drainage design
standards, hydrology
manuals, and drainage
manual. Utilize
appropriate software
applications.
COMPLETENESS
OF APPLICATION
& SUBMISSIONS
ENGINEERING
QUALITY ESTIMATES
& COSTS
ROUGH & PRECISE
GRADING
IMPROVEMENT
PLANS
DRAINAGE, STORM
DRAIN & FLOOD
CONTROL
HYDROLOGY
& HYDRAULICS
NPDES & AQMD
GUIDELINESUTILITY PLANS
PLANS:
STREET
IMPROVEMENT;
SIGNING & STRIPING;
TRAFFIC SIGNAL;
TRAFFIC STUDIES
PLAN
EXAMINATION
SERVICES
Review for completeness and
compliance with all municipal,
engineering, water district, and
landscape codes & regulations.
47 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Interwest staff provide plan reviews for:
Completeness of application and submittals - Review development applications for adequacy and compliance with the City Municipal Code, City Engineering Standards, City Landscape Manual, the latest Storm Water Quality Regulations and Best Management Practices, Local Municipal Water District Standards, and other applicable codes and standards used by the City.
Engineering quantity estimates and costs - Review engineering quantities for accuracy and cost estimates for reasonableness of unit costs based on current industry trends.
Rough and precise grading improvement plans - Review/check plans for compliance with the projects Conditions of Approval, as well as City codes and regulations including onsite drainage and all offsite improvements and Geotechnical Report review for grading permits and special projects.
Drainage, Storm Drain and Flood Control - Review/check improvements, utility and grading plans with subdivision submittals for compliance with the City Hydrology Manual and related LID development measures.
Hydrology and Hydraulics - Review/check reports for compliance with projects Conditions of Approval as well as the City Drainage Design Standards, Hydrology Manuals, Local Drainage Manual. Utilize appropriate hydrology and hydraulics software programs.
NPDES and AQMD guidelines - Review federally and state mandated reports required under the NPDES and AQMD guidelines.
Street Improvement Plans, signing and striping plans, traffic signal plans and traffic studies/reports - Review/check plans for compliance with the projects Conditions of Approval, as well as with the following: City Standards and Design Manual, Caltrans Highway Design Manual, Caltrans Traffic Manual, Caltrans Standard Plans and Specifications, County Hydrology Manuals, Local Drainage Manuals, the Americans with Disabilities Act, and California Title 24 requirements.
Utility plans - Review utility plans including domestic and reclaimed water and sanitary sewer improvements.
Tract and parcel maps - Review tract and parcel maps for the procedure of survey review, mathematical closure, and compliance with Subdivision Map Act, the Land Surveyor’s Act, the approved tentative map, the approved conditions of approval and a current title report.
Lot Line Adjustment - Review lot line adjustment documents as needed.
Legal Descriptions - Oversee the preparation of legal descriptions and plats for the City for easements or rights-of-way.
Surveying and Maps - Oversee land surveying and map/easement or legal description preparation.
Plan Check Guidelines - Assist with development of engineering design standards and guidelines to help with the plan checking process.
Planned Developments - Review plans for consistency with other planned developments.
Reviews include evaluation of required reports, studies, grading and improvement plans, and design professional’s recommendations. Each plan review is assigned to a design plan reviewer with oversight of the project manager. The assigned design plan reviewer will be committed to the project and will furnish all subsequent submittal reviews for the project. This maintains a consistent review and avoids “late hit” comments.
Map checking will be overseen by professional engineer’s licensed to practice land surveying or by licensed Land Surveyors.
Soils reports will be evaluated, and confirmation of recommendations will be included on the plans. Boundary conditions will be evaluated to maintain continuity with surrounding properties and maintain existing drainage patterns.
48 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Construction erosion control and post construction water quality control will be reviewed for compliance with the storm water quality management permit in effect.
Each plan review will be accompanied with a letter summarizing the red-line comments. This letter will be addressed directly to the applicant’s engineer or landscape architect, with a copy to City staff and the applicant. A complete, red-lined set of drawings and any reports will be returned to the design professional for use in their corrections.
The Project Manager will meet with the Design Professional and City staff to review comments or to delineate the standards, which are not being met to assist in the timely completion of the review and meeting the maximum goal of two plan reviews.
If necessary, the third review will confirm that all previous comments have been addressed. This meeting can take place via a virtual platform or in the Design Engineer’s office, if desired so that minor comments/discrepancies can be immediately addressed, and the improvement plans and reports can be deemed technically correct and submitted for signature approvals.
We will meet with other client staff and outside agencies, as needed, to review their progress and/or their comments.
Review Checklist
Interwest uses our extensive experience with local government and expansive network of relationships with local agencies, public utilities, and regional Councils of Government (COGs) to develop numerous checklists and plan-check process documents for client agencies to assist both our plan check engineers and developer’s consultants in the plan submission and review process.
Examples include:
• Grading Certification & Compaction Report Review
Checklist
• Grading Plan Preparation Checklist
• Grading Plans (Mass/Rough Grading) Checklist
• Improvement Plan Submittals Checklist
• Utility Plan Checklist
• Legal Documents Submittals Checklist
• Hydrology Report Checklist
• WQMP Review Checklist
• NPDES Construction Inspection Form
• Tentative and Final Map Checklists
Interwest also uses internal review checklists for plan review of:
• Maps
• Storm Drains
• Mass Grading
• Water Quality Basins
• Rough Grading
• Street improvements
• Precise Grading
• Sewer and Water
• Draining and Hydrology
• Signing and Striping
Proposed Turnaround Times for Public Works Plan Check
Plan checking shall follow a set schedule of turnaround time frames as established by the City. It is strongly expected that plan checks should not exceed three (3) total plan check cycles. Turnaround times are not to exceed the following time frames.
For larger more complex projects, we propose an additional five (5) working days to the turnaround time frames listed above.
Periodic meetings shall be scheduled to discuss plan check issues with the City’s project engineers. Unless otherwise directed by City staff, no plan check shall be returned to the developer, or the developer’s representative, until the City’s project engineers have been updated on the status of the plan checks being returned.
49 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services PLAN CHECK TURNAROUND TIMES: For any reason, if a plan check is expected to exceed three (3) cycles, Interwest shall inform the City’s engineering staff, and a meeting will be coordinated by Interwest staff and developer to resolve outstanding issues. To the extent feasible, Interwest shall perform a thorough review with the first submittal of plans to avoid new comments on any subsequent submissions.
Civil Engineering Design Services
Interwest has extensive experience in project design and management of the design capital improvement and development projects. Our project design and management approach begins with the basic services of initiating, planning, executing, monitoring, controlling, and closing a project. Our team’s project design management experience and industry best practices endorsed by the Project Management Institute. We identify, prioritize, allocate, manage, and control the work requirements through this singular, integrated method. Interwest team delivers a project management approach that combines the right people, processes, and tools to perform the Scope of Services and design requirements. Our support for the City requires a methodology to operate and maintain all areas of design efficiently and understanding the criteria and goals of the design.
The Interwest team’s process is structured to streamline our resources, design criteria and provide most cost effective design that is responsive intent and goals of the City. Successful execution of design services starts with a responsive team structure that can anticipate and address resource needs that work is match those needs to with the correct design skills and experience to complete the design effectively and accurately. Our team works on multiple tasks simultaneously, and our organizational structure supports the staff to oversee this process effectively.
Interwest will provide design services of water, sewer, recycle water, and storm drain lines, streets, parks and traffic signals for projects as determined by the Public Works Director including but not limited to the following:
• Prepare conceptual design
• Prepare preliminary budget estimates and project schedules • Preparation of engineers cost estimates
• Preparation of design plans and specifications for public improvement projects including streets, sidewalks, utilities, stormwater, bicycle and pedestrian pathways and parks
• Preparation of grant applications and administration of grant projects • Preparation of environmental engineering, planning and consulting services, including the preparation of various studies and assessments
• Review and approval of design documents submitted to the City by developers and other third parties First Submission 10 Working Days
Second Submission 5 Working Days
Third Submission 3 Working Days
Mylar Review 2 Working Days
Major change during design stage 7 Working Days
Major change in the field 3 Working Days
Final: Complete and Returned to the City 5 Working Days Construction Revisions to grading or improvement plans 3 Working Days
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City of Hanford | On-Call Architectural and Engineering Consultant Services • Civil engineering & surveying consultations
• Prepare designs in accordance with City standards and policies • Coordinate design with and obtain required approvals and permits of utility companies, Caltrans, and other regulatory agencies
• Assist City in communicating with the public regarding project design • Draft reports for City information and action
• Provide engineering calculations and analysis as required by the project • Prepare or review pavement treatment mix designs
• Assist the City to complete its CEQA and NEPA environmental review of the Projects, by drafting an Environmental Checklist Form, Notice of Exemption, or Statutory Worksheet • Prepare design surveys, geo-technical investigations, construction plans, specifications, and construction cost estimates • Respond to bidder’s questions during bidding
• Tabulate and review bid documents received
• Attend pre-construction meeting
• Preparation of bidding and construction administration services • Provide information and assistance during construction • Provide project management of CIP and Development Projects DESIGN TURNAROUND TIMES:
GRANT RESEARCH WRITING
Interwest has successfully secured funding through competitive grants from federal, state, and regional agencies for our clients, allowing them to leverage funding to construct and deliver vital improvements and programs to their community.
We recognize that grants that are available to municipalities can have many facets so we are available to assist in all areas.
Our expertise in public works grants provides a strong basis to support the City in multiple areas. Our extensive experience in transportation grants spans several areas such as parks and recreation, public safety, environmental sustainability, and economic and community development. Recent initiatives to incorporate arts, affordable housing, and social services/ homelessness into transportation grants allows us to leverage our expertise to assist public agencies in these areas.
Topographic Studies and Environment 6-12 Weeks
Preliminary 35% Design 4 Weeks
Intermediate 65% Design 4 Weeks
Prefinal 95% Design 4 Weeks
Final 100% Design 4 Weeks
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City of Hanford | On-Call Architectural and Engineering Consultant Services Stormwater Quality Compliance
We cooperate with local agency partners to create and implement stormwater quality compliance guidelines as mandated by the Regional Water Quality Control Board National Pollution Discharge Elimination System (NPDES) permit requirements – specifically, the Regional Boards’ latest MS4 permit for the client.
Our staff provides technical guidance to the Plan Check and entitlement groups and development community by providing interpretation of Regional Water Quality Control Board permit requirements and associated water quality compliance guidelines. We will also conduct public outreach campaigns as required by NPDES permit to make public aware of critical water quality issues. Interwest will assist in providing technical and material support to upper management and in-house staff regarding complex hydraulic and hydrological related issues. We will also review development plans to ensure that plans submitted by private developers are in compliance with drainage and floodplain management policies by conforming to local agency standards, drainage ordinances, and floodplain development policies.
Interwest can also support the client in implementing the requirements of the client’s MS4 Permit. Services include:
• Reviewing improvements, utility and grading plans with subdivision submittals for compliance with the City Hydrology Manual and related LID development measures.
• Reviewing reports for compliance with projects Conditions of Approval as well as the City Drainage Design Standards, Hydrology Manuals, Local Drainage Manual. Utilize appropriate hydrology and hydraulics software programs. • Reviewing federally and state mandated reports required under the NPDES and AQMD guidelines. • Performing field inspections to ensure compliance with the MS4 permit. • Permitting Best Management Practice (BMP) compliance for private stormwater quality filtration devices. • Compiling and filing all relevant documentation related to all permits, including required annual reports to the State for the development of Storm Water Quality Implementation Plan.
Land Surveying And Mapping Review
Interwest has the collective, diverse team of people and experience to perform a full range of plan check services, including landscape and map review. More importantly, we possess the knowledge and skills necessary to effectively integrate the necessary engineering services with the client’s staff to create a plan check process that is coordinated, consistent, and predictable.
All plan reviews will be evaluated by the Project Manager for quality control of the plan review, the level and quality of comments from the review, consistency with similar reviews, the avoidance of late hits or “gotcha” comments, the evaluation of the design professional’s submittal and whether they are addressing prior comments or have justifiable reasoning in their designs that may allow deviations from standards, with City approval. The Project Manager will meet with the design professional and their client if prior comments are not being addressed. We have found this will get the process back on track or provide the project owner/client with a more realistic schedule based on their design professionals’ actions.
The discussion above describes Interwest’s philosophy and approach of “how” we do our work. A typical scenario for “what” we do related to the review and processing of landscape architecture plans and maps is as follows:
• Visit the site to determine field conditions are consistent with the plans submitted. • Each plan review will be accompanied with a letter summarizing the red-line comments, addressed directly to the applicant’s designer or landscape architect, with a copy to City staff and the applicant.
Provide plan reviews for:
• Completeness of Application and Submittals - Review development applications for adequacy and compliance with the City Municipal Code, City Engineering Standards, City Landscape Manual, the latest Storm Water Quality Regulations and Best Management Practices, Local Municipal Water District Standards, and other applicable codes and standards used by the City.
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City of Hanford | On-Call Architectural and Engineering Consultant Services • Tract and Parcel Maps - Review tract and parcel maps for the procedure of survey review, mathematical closure, and compliance with Subdivision Map Act, the Land Surveyor’s Act, the approved tentative map, the approved conditions of approval and a current title report.
• Lot Line Adjustment - Review lot line adjustment documents as needed. • Legal Descriptions - Oversee the preparation of legal descriptions and plats for the City for easements or rights-of-way. • Surveying and Maps, Title Review - Oversee land surveying and map/easement or legal description preparation.
We have partnered with Orange Coast Title to provide Title Services as a subconsultant. We will perform research and gather other title-related documents and instruments as necessary and requested. • Plan Check Guidelines - Assist with development of engineering design standards and guidelines to help with the plan checking process.
• Planned Developments - Review plans for consistency with other planned developments.
Landscape Design Review
A typical scenario for the review and processing of landscape architecture planting and irrigation plans is as follows:
• Provide plan reviews including evaluation of required reports and design professional’s recommendations. • Review plan alterations to the existing development (redevelopment). • Visit the site to determine field conditions are consistent with the plans submitted. Each plan review will be accompanied with a letter summarizing the red-line comments, addressed directly to the applicant’s designer or landscape architect, with a copy to City staff and the applicant.
• Review the plan specifications to ensure compliance with underlying Planning Permits and Conditions of Approval, applicable zoning and landscape standards including codes and regulations of City, state, and federal agencies and the City’s Water Efficient Landscape Ordinance (WELO).
• The Project Manager and/or Landscape Design Reviewer can be available to meet with the Design Professional and City Planning staff to review comments or to delineate the standards which are not being met to assist in the timely completion of the review and meeting the maximum goal of two plan reviews. • Our team will also coordinate with, and implement/incorporate the Stormwater program requirements into the landscape design as necessary.
• Provide project management of CIP and Development Projects
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City of Hanford | On-Call Architectural and Engineering Consultant Services Transportation Design and Analysis
including Traffic Studies
Our team possesses years of experience providing traffic engineering, transportation planning, traffic studies, and traffic and development plan review to numerous California cities. Our staff includes Registered Traffic and Civil Engineers, a Professional Transportation Planner (PTP), and a Professional Traffic Operations Engineer (PTOE). Each is familiar with representing cities at council meetings and preparing and leading community engagement meetings to promote stakeholder involvement and satisfaction.
Furthermore, our team has expertise serving cities with similar needs and concerns, including those with regionally significant bikeways, high population densities, and projects under Caltrans’ jurisdiction.
Below is a task breakdown for transportation/traffic services:
• Traffic Plans, traffic signal plans and traffic studies/reports - Our team will review/check plans for compliance with the projects Conditions of Approval, as well as with the following: City Standards and Design Manual, Caltrans Highway Design Manual, Caltrans Traffic Manual, Caltrans Standard Plans and Specifications, County Hydrology Manuals, Local Drainage Manuals, the Americans with Disabilities Act, and California Title 24 requirements. • Each plan review will be accompanied with a letter summarizing the red-line comments. This letter will be addressed directly to the applicant’s engineer or landscape architect, with a copy to City staff and the applicant. A complete, red- lined set of drawings and any reports will be returned to the design professional for use in their corrections. • The Project Manager will meet with the Design Professional and City staff to review comments or to delineate the standards which are not being met to assist in the timely completion of the review and meeting the maximum goal of two plan reviews. If necessary, the third review will ensure that all previous comments have been addressed. This meeting can take place via a virtual platform or in the Design Engineer’s office, if desired so that minor comments/ discrepancies can be immediately addressed, and the improvement plans and reports can be deemed technically correct and submitted for signature approvals.
• We will meet with other client staff and outside agencies, as needed, to review their progress and/or their comments.
OUR TRANSPORTATION/TRAFFIC PLAN CHECK ADHERES TO THE FOLLOWING TURNAROUND TIMES:
First Submittal 10 Working Days
Second Submittal 5 Working Days
Third Submittal 3 Working Days
Mylar Review 2 Working Days
Major change during design stage 7 Working Days
Major change in the field 3 Working Days
Final: Complete and Returned to the City 5 Working Days Construction Revisions to grading or improvement plans 3 Working Days
54 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services
ADDITIONAL CAPABILITIES
Examples of traffic engineering services our team commonly provides include:
Public involvement and community outreach for traffic and transportation projects that impact the public.
Civic engagement is a key component to planning and implementing traffic solutions. Tasks may include public meetings, workshops and one-on-meetings with residents. Other tasks may include attendance and participation in public meetings, creation of various education and outreach materials such as flyer’s, PowerPoint presentations, etc.
Preparation of engineering studies in response to citizen requests for traffic control device installations and modifications, such as stop signs, traffic signals, crosswalks, traffic channelization and speed zones. These studies will typically include the review of traffic collision, traffic count and/or speed survey data, field review of existing traffic control devices and motorist/pedestrian/bicyclist behavior, corner sight distance analysis, minimum stopping sight distance analysis, warrant studies based on the California Manual on Uniform Traffic Control Devices (CA MUTCD) and City standards/guidelines, discussions with City staff regarding the findings and recommendations, preparation of concept/final plans, as needed, and a report summarizing the findings and recommendations. If requested, the study will also be presented at community meetings or City Council meetings.
Address school-related traffic concerns, including meeting with school staff, parents and residents, field observation of behavior, data collection as-needed, analysis of the need for speed feedback signs, crossing guards, crosswalks, stop signs, flashing beacons, etc., recommendations and a summary of findings and recommendations.
Preparation of traffic impact analysis reports, including discussions with City staff regarding study intersections, project opening year, approved projects and any project concerns, a review of the site plan regarding internal circulation and external access, a field review of existing intersection geometrics and any unusual conditions, traffic count data collection, project trip generation and assignment, level of service analysis based on City guidelines/standards, identification of significant project impacts, proposed mitigation measures, and a report summarizing the analysis, findings, and recommendations.
Review of traffic impact studies prepared by others for private development, including the review of on- site circulation and project access, study intersections, project trip generation and assignment, level of service methodology and assumptions, accuracy of analysis and conclusions, appropriateness and feasibility of proposed mitigation measures, assist City staff prepare the conditions of approval, and preparation of comment memo. If requested, Interwest staff will attend Planning Commission and City Council meetings to make presentations and answer questions.
Preparation of signing and striping plans, traffic signal plans, traffic control plans, and traffic calming plans. These tasks will generally include the collection of existing plans for the street segment or intersection, field review to compare the plans to existing conditions, traffic data collection, as-needed meetings with City staff to ensure complete understanding of the desired design and to discuss/clarify any options, timely revisions in response to plan review comments, and signed and stamped final plans, specifications and cost estimate. The plans and specifications will be prepared in accordance with City standards, the CA MUTCD and other applicable standards.
Private and public development plan review for traffic-related plans, ensuring that the plans are in compliance with City and other applicable standards. The reviews will include recommendations for approval (conditions of approval).
Review of traffic signal timing plans and collision data for intersections, with recommended adjustments.
We will provide technical advice to City’s staff in connection with the maintenance and the operation of the City’s traffic signal facilities.
55 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Cost/Budget Control
Our Project Manager will produce a schedule and budget, then generate a report measuring our progress against that schedule. They provide information to measure the percentage of budget expenditure, as well as where the budget is being spent. These reports are supplied monthly. Comparing the work accomplished with scheduled activities and an outlined budget ensures our team is on track and moving forward with the workload provided to our team.
Crucial cost control involves generating timely invoices tailored to the City’s needs. We closely track all operations at each location, monitoring project time sheets, invoices, as well as project (plans) tracking via a customized database with routine oversight by the assigned manager. This critical information keeps us within budget, provides knowledge of when to staff up or down, and ensures all projects are reviewed and returned promptly.
Quality Control/Quality Assurance
Interwest utilizes sophisticated project management tools to maintain up-to-date schedules, coordinate staff time, and track the project budget. We hold weekly internal planning staff meetings to determine project priorities, deliverables, and staffing needs to ensure that our projects are completed on time and within budget. Interwest performs internal reviews of all work before submitting it to the City to ensure high-quality work products. Our highly iterative process and coordination ensure product deliverables meet and exceed expectations. To achieve these goals, we employ the following practices:
Identify Issues Early. There may be key issues associated with a project or assignment that, left unresolved, have the potential to cause delays or require work to be redone. Identifying key project issues early can result in overall time and cost savings.
Consider Options. Often, the right approach to a challenge is influenced by the specific agency and its past decisions and priorities. We approach our work with open minds and consider a range of approaches to help our clients identify the solution that best suits their needs.
Get Concurrence on Initial Work Products. City staff review preliminary work products to ensure they meet City expectations. We will provide draft work products at key intervals, and the City’s timely review and direction will help to ensure successful outcomes.
Periodic Team Meetings. We have found that regular team meetings, sometimes as often as every week based on the level of activity, can help ensure services meet the client agency’s expectations. In a world of priorities, it is advantageous to ensure that all team members are on track and informed.
Cost Tracking. Whether working on City/County/State-funded projects or developer/cost recovery assignments, we are committed to working within assigned budgets. Our accounting systems are flexible and able to present information in a form that best serves our client’s needs, and we can provide real-time project costs as needed.
Conflict of Interest
Statement F.
57 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services F. | Conflict of Interest Statement
Our Firm Statement: Interwest and the proposed subconsultant’s do NOT have any conflict of interest in providing the services requested to the City of Hanford. We agree and confirm to ensuring there is no conflict of interest before providing services to any construction or design contractor on any of the Department’s projects listed in the Scope of Work.
Subconsultant Statement: UNICO Engineering, Inc. (UNICO) has not provided Design Engineering Services and/or Construction Engineering Services under a contractual relationship with a construction contractor(s) on any City project listed in this Scope of Work. UNICO does not have any financial or business relationship with the construction contractor(s) who are working on the projects that are assigned for material Quality Assurance services through work orders on the contract.
Litigation G.
59 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services G. | Litigation
Below, please see any prior contract litigation Interwest has been involved in.
SafeBuilt Entity Type Case/Matter Name Docket/Case No. Matter Details Interwest Litigation Chan v. City of Atherton
19-CIV-07567 CA
Superior Ct, for
county of San Mateo
Plaintiff alleges that a road project initiated by Atherton caused severe injury to his business. Plaintiff alleges that IW personnel were told about the potential impact and did nothing to mitigate it. Mike Kashiwagi was dismissed, Mary Grace Houhlihan is still involved. IW is not a party.
Interwest Demand Letter Frontier v. Elk Grove NA
Frontier alleges damage to fiber optic cable due to work performed on a City civil engineering project for which IW provides management services. City tendered the claim to IW. Lawsuit has been filed, but we were not named.
Contract Agreement H.
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City of Hanford | On-Call Architectural and Engineering Consultant Services H. | Contract Agreement
The Interwest Contract and Legal team has carefully reviewed the contract terms presented in the Sample Agreement for Professional Services within the RFQ. We respectfully request the following modifications to the agreement terms: Text we would like added will be represented in blue ink. Text to be deleted will be represented in red-strike through.
C. AWARD OF CONTRACT: 4. Proposer shall indemnify and hold harmless the City, its officers, officials, employees, and agents from and against all third party claims, damages, losses, and expenses caused in whole or in part by any negligent act or omission of the proposer, its consultants, subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where to the extent that they caused by the active negligence, or sole negligence, or willful misconduct by the City.
E. INDEMNIFICATION AND INSURANACE.
As respects acts, intentionally wrongful or negligent, errors, or omissions in the performance of services, contractor agrees to indemnify defend and hold harmless City, its elected and appointed officers, employees, and City designated volunteers from and against any and all third party claims, demands, losses, defense costs, liability or consequential direct damages to the extent arising directly out of contractor’s negligent acts, errors or omissions in the performance of their services under the terms of this Agreement; except to the extent those that arise out of the negligence of City. City agrees to indemnify and hold harmless contractor, its officers, employees, and designated volunteers from and against any and all losses, defense costs, liability or consequential damages to the extent arising out of City’s negligent acts, errors, or omissions in the performance of this Agreement. Notwithstanding any provision of law to the contrary, Contractor shall have the right to control the defense and settlement of any action for which indemnification is sought, provided that it shall not enter into any settlement that requires an admission of wrongdoing by any indemnitee without that indemnitee’s approval. Contractor’s obligations under this Agreement are contingent upon timely receipt of notice of the claim for which indemnification is sought, such that defense of the claim is not prejudiced, and the reasonable assistance of the indemnitee in connection with the defense of the claim.
As respects all intentionally wrongful or negligent acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, contractor agrees to indemnify, defend (at City’s option), after which selected from Contractor’s insurance carrier’s panel counsel, and hold harmless City, its elected and appointed officers, agents, employees, representatives, and volunteers from and against any and all third party claims, demands, defense costs, liability, or consequential direct damages of any kind or nature to the extent arising out of or in connection with contractor’s (or contractor’s subcontractors, if any) negligent performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the negligence of City.
9) Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to use, modify, reuse or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data, electronic or otherwise, recorded on computer diskettes which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). For the avoidance of doubt, nothing in this Agreement shall be understood to grant City rights to pre-existing intellectual property of Consultant, including Consultant software and licensed software, or to any improvements thereto. Consultant shall require all subcontractors to agree in writing that City is granted non-exclusive and perpetual license for any Documents & Data the subcontractor prepared under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.
12) Insurance Requirements. Except with respect to Workers’ Compensation coverage, If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.
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City of Hanford | On-Call Architectural and Engineering Consultant Services ii) Except with respect to Workers’ Compensation coverage, For any claims related to this contract, Consultant’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as to City and its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City and/or its officers, officials, employees, or volunteers shall be in excess of Consultant’s insurance and shall be non-contributory. 13) Indemnification. To the fullest extent allowable by law, Consultant agrees to indemnify, defend and hold harmless City and its officials, officers, employees, agents and volunteers from and against all third party claims, demands, actions, injuries, liabilities, losses, costs or damages, direct or indirect, and any and all attorneys’ fees and other expenses which City or its officials, officers, employees, agents or volunteers may sustain or incur as a consequence of or are in any way to the extent that they are related to Consultant’s or its owners, directors, officers, managers, employees, agents and subcontractor’s willful misconduct or negligent acts or omissions in the performance of the services and Consultants responsibilities and obligations to be performed under this agreement or its failure to perform or comply with any of its obligations or responsibilities contained in this agreement; excluding, however, such liability, claims, losses, damages or expenses arising from City’s sole or active negligence or willful misconduct. This duty to indemnify, defend, and hold harmless shall survive the termination of this agreement. Notwithstanding any provision of law to the contrary, Consultant shall have the right to control the defense and settlement of any action for which indemnification is sought, provided that it shall not enter into any settlement that requires an admission of wrongdoing by any indemnitee without that indemnitee’s approval. Consultant’s obligations under this Agreement are contingent upon timely receipt of notice of the claim for which indemnification is sought, such that defense of the claim is not prejudiced, and the reasonable assistance of the indemnitee in connection with the defense of the claim.
Required Forms Appendix A
64 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services RFQ 2025-02
On-Call Architectural and Engineering Services
49 PROPOSERS CHECKLIST
SUBMIT THIS PROPOSER’S CHECKLIST WITH YOUR PROPOSAL DOCUMENTS.
Proposers shall complete and submit all documents marked with an “X” in the “REQUIRED” column for bids to be considered responsive.
REQUIRED
Certificate of Bidders Experience and Qualifications
Exhibit 10-Q: Disclosure of Lobbying Activities
Exhibit 10-A: A&E Consultant Financial Document Review Request Exhibit 10-A Checklist – Caltrans A&I Financial Document Review Requirements for A&E Exhibit 10H: Cost Proposal. Key personnel must be named and entered on form with hourly rates. Rates are based on the Consultants Exhibit 10-K Indirect Costs Rate or the approved Safe Harbor Rate (110%).
Exhibit 10-K: Consultant Annual Certification of Indirect Costs and Financial Management System. Indirect Costs Rate (ICR) OR Approved Safe Harbor Rate
Exhibit 10-O2: Consultant Contract DBE Commitment
AASHTO Internal Control Questionnaire (completed by Primary Consultant only, not required for subconsultants doing less than $150,000 of work). If the Consultant is seeking an ICR different from the Safe Harbor Rate, the AASHTO ICQ must be submitted with the Proposal.
Provide a written Prevailing Wage Policy for your company that is used when working on prevailing wage jobs.
Exhibit 10-U: Consultant in Management Position Conflict of Interest Statement.
Statement of disclosure of eligibility to perform Private Development Plan review on behalf of the City of Hanford
Fee Schedule
All issued Addenda
Ownership Disclosure Form
California Levine Act Statement
Non-Collusion Affidavit (included in Federal/State requirements clauses) Workers’ Compensation Insurance Certificate (included in Federal/State requirements clauses) Equal Employment Opportunity Compliance Certificate (included in Federal/State requirements clauses) Americans with Disabilities Act Compliance Certificate (included in Federal/State requirements clauses) Drug Free Workplace Certificate (included in Federal/State requirements clauses) Iran Contracting Act Certificate (included in Federal/State requirements clauses) Federal and State Requirements Acknowledgement
Attachments:
A. LAPM Exhibit Forms
B. 10R: A&E Boilerplate Agreement Language (For Local Assistance Federal-Aid Projects) C. Upcoming Projects
D. Exhibit 17 -F1 Sample (to be completed by the winning proposers - does not need to be submitted with proposal)
SUBMITTED BY:
Name of Company _________________________________________________________ Contact Name _____________________________________________________________ Address _________________________________________________________________ City ______________________ State ______________ Zip _________________ Phone No. _____________________ Fax No. ___________________________________ Consultants D.I.R. Number __________________________________________________ Interwest acknowledges that Exhibit 10-A A&E Consultant Financial Document Review Request, Exhibit 10-A Checklist Caltrans A&I Financial Document Review Requirements for A&E, and AASHTO Internal Control Questionnaire will be completed at the time of selection per Q&A confirmation.
Paul Meschino
Interwest Consulting Group
Elk Grove
9300 W. Stockton Blvd., Suite 105
N/A
1000013298
95758CA
619.372.9962
Appendix A. | Required Forms
65 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services RFP 2025-02
Addendum No. 01
ADDENDUM NO. 01
Issued: Thursday, August 22, 2024
Project: On-Call A&E Consultant Services
RFP No.: 2025-02
Proposals Due: Thursday, September 12, 2024 @ 2:00 p.m.
Addendum No. 01 is being issued to provide answers to submitted questions. This addendum becomes part of the Contract Documents for the project mentioned above and must be signed and submitted with the Proposal.
QUESTIONS/RESPONSES
Q.1 Will the City Consider extending the submission deadline by two weeks? Response: The City will maintain the September 12th submission deadline. The current on -call contracts are approaching their expiration date, and due to upcoming holidays, many of the council meetings where contracts could be awarded will not occur. As a result, theCity is on a very tight timeline and cannot extend the submission deadline.
PROPOSER ACKNOWLEDGMENT OF ADDENDUM NO. 1
Purchasing Division
Proposer to sign and submit with proposal.
Firm: Date:
By:
Signature
City of Hanford, CA Purchasing Department
900 South 10th Ave, Hanford, CA 93230
Interwest Consulting Group 8/26/2024
66 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services RFP 2025-02
Addendum No. 02
ADDENDUM NO. 02
Issued: Thursday, August 27, 2024
Project: On-Call A&E Consultant Services
RFP No.: 2025-02
Proposals Due: Thursday, September 12, 2024 @ 2:00 p.m.
Addendum No. 02 is being issued to provide answers to questions from the Proposer Conference. This addendum becomes part of the Contract Documents for the project mentioned above and must be signed and submitted with the Proposal.
QUESTIONS & RESPONSES:
1) Do consultants have to work on federal projects, or can they be selected to work only on local projects? a. This is not a scoring criterion. Consultants may be selected to work solely on local projects depending on their areas of expertise. For example, the City may hire a consultant specifically for local airport projects. The City does need consultants who can work on Federal projects as well. 2) Is the ASHTO process required, or is the Safe Harbor sufficient? a. This is up to the consultant and can be completed after the selection process. It does not need to be included as part of the proposal.
3) Should smaller companies team up with larger companies to provide more of the listed services? a. This is not the intent of the RFQ. Smaller companies with specialized services may submit an SOQ for their specific services. The City will select consultants based on their qualifications and the services they can provide, not on the number of services they may be able to offer. 4) Is the City interested in staff augmentation?
a. Yes, this is a service we would be interested in, particularly a PM or CM who could assist with federal projects. We are currently short-staffed, and these services would be valuable. 5) Is there a desired radius for consultants to be within? a. There is no local preference for this project. The City will not score or place emphasis on companies based on location.
6) What is the purpose of the single engineer/architect? a. This individual would serve as the main point of contact for the City. While other individuals may work on projects, this person would be the primary contact for services needed and project updates. 7) How do we submit the fees separately from the proposal on Bid-Net? a. Submit two envelopes: one for the proposal and one for the fee. Bid -Net should allow separate submissions.
8) Can we password protect the fee proposal?
a. Yes, if Bid-Net allows it.
City of Hanford, CA Purchasing Department
900 South 10th Ave, Hanford, CA 93230
67 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services RFP 2025-02
Addendum No. 02
9) Do we foresee needing building envelope (design of moisture protection) consultants? a. There are no current projects lined up, but the City may have maintenance needs on future projects.
This can certainly be included in the RFQ. The City would like to know about unique services or areas of expertise that can be provided.
10) Surveying services – how do you anticipate handling prevailing wage throughout the project? a. If Prevailing wages change throughout the contract, t he City will pay at least the minimum prevailing wage.
i. If the consultant’s fee is less than the updated minimum wage, the fee rates may be adjusted to meet the minimum wage rates outside of the yearly fee increase (consultant fees may not be increased if they already exceed the updated wage rate). ii. A fee increase can be submitted each year for overall fees from the consultant.
PROPOSER ACKNOWLEDGMENT OF ADDENDUM NO. 02
Purchasing Division
Proposer to sign and submit with proposal.
Firm: Date:
By:
Signature
Interwest Consulting Group 8/28/2024
68 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services
CERTIFICATION OF BIDDER'S
EXPERIENCE AND QUALIFICATIONS
The undersigned bidder certifies that they are, at the time of award, and shall be, throughout the period of the contract, licensed by the State of California to do the type of work required under terms of the contract documents. Bidder further certifies that he is skilled and regularly engaged in the general class and type of work called for in the contract documents.
The bidder represents that he is competent, knowledgeable and has special skills in the nature, extent, and inherent conditions of the work to be performed. Bidder expressly acknowledges that they are aware of and have the skill and experience to foresee and to adopt protective measures to perform the work adequately and safely.
The bidder and its employee or agent signing this Certification declares under penalty of perjury that the foregoing statements and representations are true and correct and will remain true and correct throughout the period of the contract.
Signed this day of 20 .
Name of Bidder
License No. & State
Signature of Bidder
Title of Signatory
August
73-1630909
President
26 24
Interwest Consulting Group
69 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q D ISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post -award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________
4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:
Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number, if applicable ____________________
8. Federal Action Number, if known: 9. Award Amount, if known:
10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)
12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one -time fee
13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in -kind; specify: nature _______________ e deferred Value _____________ f. other, specify _________________________
15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)
16. Continuation Sheet(s) attached: Yes No
17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Signature: ________________________________ ________
Print Name: ________________________________ _______
Title: ________________________________ ____________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files
LPP 13-01 May 8, 2013
N/A
Paul Meschino
President
619 372-9962 8/26/24
/uni2714
/uni2714
70 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q D ISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post -award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________
4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:
Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number, if applicable ____________________
8. Federal Action Number, if known: 9. Award Amount, if known:
10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)
12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one -time fee
13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in -kind; specify: nature _______________ e deferred Value _____________ f. other, specify _________________________
15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)
16. Continuation Sheet(s) attached: Yes No
17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files
LPP 13-01 May 8, 2013
Cesar Montes de Oca, PE
President
916.900.6623 6/25/24
No Lobbying Activities
71 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Exhibit 10-A, Exhibit 10-A Checklist, & AASHTO Internal Control Questionnaire Interwest and our subconsultant, UNICO, acknowledge that Exhibit 10-A A&E Consultant Financial Document Review Request, Exhibit 10-A Checklist Caltrans A&I Financial Document Review Requirements for A&E, and AASHTO Internal Control Questionnaire will be completed at the time of selection per Addendum Q&A confirmation.
72 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System EXHIBIT 10-KCONSULTANT ANNUAL CERTIFICATION OF
INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:
Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries. % OR
% and Field Office Rate (if applicable) %
% (if applicable)
Indirect Cost Rate:
Combined Rate
Home Office Rate N/A
Facilities Capital Cost of
Money Fiscal period *
* Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed (not the contract period). The Indirect Cost Rate is based on the consultant’s one-year applicable accounting period for which financial statements are regularly prepared by the consultant.
I have reviewed the proposal to establish an Indirect Cost Rate(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:
• All costs included in the cost proposal to establish the indirect cost rate(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31); • The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31;
• The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federally- funded A&E Consultant Contracts.
• All known material transactions or events that have occurred subsequent to year-end affecting the consultant’s ownership, organization, and indirect cost rates have been disclosed as of the date of this certification.
I am providing the required and applicable documents as instructed on Exhibit 10-A.
Financial Management System:
Our labor charging, job costing, and accounting systems meet the standards for financial reporting, accounting records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable state and federal rules and regulations.
Our financial management system has the following attributes:
• Account numbers identifying allowable direct, indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost
March 2018
Interwest Consulting Group
93.90 2024
73 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System accounts;
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:
I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
• Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
• False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statements or entries generally - Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
• Total participation amount $___________________ on all State and FAHP contracts for Architectural & Engineering services that the consultant received in the last three fiscal periods. • The number of states in which the consultant does business is . • Years of consultant’s experience with 48 CFR Part 31 is . • Audit history of the consultant’s current and prior years (if applicable) ☐ Cognizant ICR Audit ☐ Local Gov’t ICR Audit □ Caltrans ICR Audit ☐ Federal Gov’t ICR Audit ☐ CPA ICR Audit
I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the Indirect Cost Rate Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.
Name**: _ Title**:
Signature: Date of Certification (mm/dd/yyyy):
Email**: Phone Number**:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President, a Chief Financial Officer, or equivalent, who has authority to represent the financial information used to establish the indirect cost rate.
Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.
Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.
Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations
March 2018
Accounting ManagerMike Marr
08/26/2024Michael Marr
Digitally signed by Michael Marr
Date: 2024.08.26 14:38:54 -06'00'
[email protected]
74 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System
March 2018
EXHIBIT 10-KCONSULTANTANNUALCERTIFICATIONOF
INDIRECT COSTSAND FINANCIALMANAGEMENTSYSTEM
(Note: If a Safe Harbor IndirectCost Rate is approved, this form is not required.) Consultant’sFull Legal Name:
Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries.
Indirect Cost Rate:
Combined Rate % OR
Home Office Rate % and Field Office Rate (if applicable) % Facilities Capital Cost of Money % (if applicable)
Fiscal period*
* Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed (not the contract period). The Indirect Cost Rate is based on the consultant’s one-year applicable accounting period for which financial statements are regularly prepared by the consultant.
I have reviewed the proposal to establish an Indirect Cost Rate(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:
• All costs includedin the cost proposal to establish the indirect cost rate(s)are allowable in accordance with the cost principles of the Federal Acquisition Regulation(FAR) 48, Code of Federal Regulations(CFR), Chapter 1, Part 31 (48 CFR Part 31); • The cost proposal does not include any costs which are expressly unallowableunder the cost principles of 48 CFR Part 31;
• The accountingtreatment and billing of prevailingwage delta costs are consistent with our prevailingwage policyas either direct labor,indirect costs, or other directcosts on all federally- funded A&E Consultant Contracts.
• All known material transactions or events thathave occurredsubsequent to year-end affectingthe consultant’sownership, organization,and indirect cost rates have been disclosed as of the date of this certification.
I am providing the required and applicable documents as instructed on Exhibit 10-A.
Financial Management System:
Our labor charging, job costing, and accountingsystems meet the standards for financial reporting, accounting records, and internal control adequate to demonstratethat costs claimed have been incurred, appropriately accounted for, are allocableto the contract, and comply with the federal requirementsas set forth in Title 23 United States Code (U.S.C.) Section112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable stateand federal rules and regulations.
Our financial managementsystem has the followingattributes:
• Account numbers identifyingallowable direct,indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowabledirect, indirect, and unallowable costsinto separate cost UNICO Engineering, Inc.
143.42
01/01/2022 to 12/31/2022
75 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System
March 2018
accounts;
• Ability to accumulate and segregate allowabledirect costs by project, contract and type of cost; • Internal controls tomaintain integrity of financial management system; • Ability to account and record costs consistentlyand to ensure costs billed are in compliance withFAR; • Ability to ensure and demonstratecosts billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance withcontract terms and federal and state requirement Cost Reimbursementson Contracts:
I also understandthat failure to comply with 48 CFR Part 16.301-3 or knowinglycharge unallowable costs to Federal-Aid Highway Program(FAHP) contracts may result in possible penalties andsanctions as provided by the following:
• Sanctionsand Penalties- 23 CFR Part 172.11(c)(4)
• False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statementsor entries generally- Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
• Total participation amount $___________________ on all State and FAHP contracts for Architectural & Engineeringservices thatthe consultant received in the last three fiscal periods. • The number of states in which the consultant does business is . • Years of consultant’sexperiencewith 48 CFR Part 31 is . • Audit history of the consultant’s current and prior years(if applicable) I, the undersigned,certify all of the aboveto the best of my knowledge and belief and that I have reviewed the Indirect Cost RateSchedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rulesand regulations. I also certify that I understand that all documentationof compliance must be retained by the consultant. I hereby acknowledge thatcosts that are noncompliant with the federal and state requirementsare not eligible for reimbursementand must be returned to Caltrans.
Name**: _ Title**:
Signature:
Email**:
Date of Certification (mm/dd/yyyy):
Phone Number**:
**An individualexecutiveor financialofficer of the consultant’s or subconsultant’s organizationat a level no lower than a Vice President,a Chief FinancialOfficer,or equivalent,who has authorityto representthe financialinformationused to establishthe indirectcost rate.
Note: Both prime and subconsultantsas parties of a contract must complete their own Exhibit 10-K forms.
Caltrans will not process local agency’sinvoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.
Distribution: 1) Original - LocalAgencyProject File
2) Copy - Consultant
3) Copy - Caltrans Auditsand Investigations
☐ Cognizant ICR Audit ☐ Local Gov’tICR Audit □ Caltrans ICR Audit ☐ CPA ICR Audit ☐ Federal Gov’t ICR Audit
15,000,000
1 9
Cesar Montes de Oca, PE President
08/21/2023
[email protected] 916.900.6623
/uni2714
76 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Local Assistance Procedures Manual Exhibit 10-O2
Consultant Contract DBE Commitment
EXHIBIT 10-O2 CONSULTANT CONTRACT DBE COMMITMENT
1. Local Agency: 2. Contract DBE Goal:
3. Project Description:
4. Project Location:
5. Consultant's Name: 6. Prime Certified DBE: 7. Total Contract Award Amount:
8. Total Dollar Amount for ALL Subconsultants: 9. Total Number of ALL Subconsultants:
10. Description of Work, Service, or Materials
Supplied
11. DBE
Certification
Number
12. DBE Contact Information
13. DBE
Dollar
Amount
Local Agency to Complete this Section
14. TOTAL CLAIMED DBE PARTICIPATION
$20. Local Agency Contract
Number:
21. Federal-Aid Project Number:
22. Contract Execution
Date:
Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.
23. Local Agency Representative's Signature 24. Date
25. Local Agency Representative's Name 26. Phone
27. Local Agency Representative's Title
%
IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.
15. Preparer's Signature 16. Date
17. Preparer's Name 18. Phone
19. Preparer's Title
DISTRIBUTION: 1. Original – Local Agency
2. Copy – Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de-obligation of federal funds on contract.
ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
July 23, 2015
On-Call ARCHITECTURAL AND ENGINEERING CONSULTANT SERVICES City of Hanford
Hanford, CA
Interwest Consulting Group /uni2714
Land Surveying 41342 UNICO Engineering
80 Blue Ravine Road #250
Folsom, CA 95630 | 916.900.6623
8/26/24
Paul Meschino 619-372-9962
President
77 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services
California Unified Certification Program Certified Directory UNICO Engineering, Inc.
Owner
Cesar Montes de Oca
Email
[email protected]
Phone
916-900-6623
Fax
916-560-5609
Website
http://www.unicoengineering.com
Physical Address
110 BLUE RAVINE RD
SUITE 101
FOLSOM, CA 95630
Mailing Address
110 BLUE RAVINE RD
SUITE 101
FOLSOM, CA 95630
Ethnicity
Hispanic American
Gender
Male
Certifying Agency
Caltrans
Cert Type
DBE
Capability
DESIGN; FEASIBILITY STUDIES; ENGINEERING; CONSULTANT, ENVIRONMENTAL; CONSULTANT, ENGINEERING; CIVIL ENGINEERING; Construction Engineering & Inspection Services; SURVEYING - AERIAL GEOPHYSICAL; DRAFTING; CONSTRUCTION MANAGEMENT; CONSTRUCTION MANAGEMENT – HIGHWAY, STREET, AND BRIDGE CONSTRUCTION; CONSTRUCTION MANAGEMENT – LAND SUBDIVISION; CONSTRUCTION MANAGEMENT – OTHER HEAVY AND CIVIL ENGINEERING CONSTRUCTION; CONSTRUCTION MANAGEMENT – WATER AND SEWER LINE AND RELATED STRUCTURE CONSTRUCTION; ENGINEERING- HYDROLOGY; ENGINEERING – VALUE; SWPPP PLANNING; Engineering services; Drafting services; Geophysical Surveying and Mapping Services; Surveying and Mapping (except Geophysical) Services; Environmental consulting services; All Other Professional, Scientific, and Technical Services Commodity Codes
541330 - Engineering services; 541340 - Drafting services; 541360 - Geophysical Surveying and Mapping Services; 541370 - Surveying and Mapping (except Geophysical) Services; 541620 - Environmental consulting services; 541990 - All Other Professional, Scientific, and Technical Services; C8705 - DESIGN; C8707 - FEASIBILITY STUDIES; C8710 - ENGINEERING; C8713 - CONSULTANT, ENVIRONMENTAL; C8715 - CONSULTANT, ENGINEERING; C8720 - CIVIL ENGINEERING; C8733 - Construction Engineering & Inspection Services; C8759 - SURVEYING - AERIAL GEOPHYSICAL; C8765 - DRAFTING; C8770 - CONSTRUCTION MANAGEMENT; C8773 - CONSTRUCTION MANAGEMENT – HIGHWAY, STREET, AND BRIDGE CONSTRUCTION; C8774 - CONSTRUCTION MANAGEMENT – LAND SUBDIVISION; C8776 - CONSTRUCTION MANAGEMENT – OTHER HEAVY AND CIVIL ENGINEERING CONSTRUCTION; C8778 - CONSTRUCTION MANAGEMENT – WATER AND SEWER LINE AND RELATED STRUCTURE CONSTRUCTION; C8781 - ENGINEERING- HYDROLOGY; C8784 - ENGINEERING – VALUE; C8852 - SWPPP
PLANNING
County
Sacramento
CUCP Public Directory Certification Number
41342
Certified Directory
89 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Prevailing Wage Policy Statement
Our public works inspection staff is typically covered under the CA Labor Code for all public works inspection services for Capital Improvement Projects. Interwest tracks the hours and pays the inspection staff under a specific project DIR number (PWC-100) as obtained by the awarding body at time of work and submits Certified Payroll Records in accordance with said Code. The appropriate prevailing wage rate is as set by the Department of Industrial Relations (DIR) at time of service and updated in accordance with the rate changes as applicable that are posted on the DIR website.
Additionally, we require this same CA Labor Compliance with all of our sub-consultants that employ staff that are considered covered under the CA Labor Code for Prevailing Wages (i.e. surveying and material testing).
90 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services
PREVAILIN G WAGE POLICY
All workers employed on public works projects will be paid the prevailing wage determined by the Director of the Department of Industrial Relations, according to the type of work and location of the project. The prevailing wage rates are usually based on rates specified in collective bargaining agreements.
Compensation for all hours worked in excess of eight hours per day and 40 hours during any one week should be not less than one-and-one-half times the basic rate of pay. For specific overtime requirements, please refer to the prevailing wage determinations.
Payments of prevailing wages including the delta costs are paid directly to the employees on their bi-weekly paychecks according to time and labor code entered on time sheets. The labor code entered by employee on time sheet indicates which hours were spent on prevailing wage work. All time sheets are approved by supervisors/ managers prior to being submitted for payroll.
The accounting method UNICO Engineering uses for prevailing wage delta base costs and prevailing wage delta fringe costs is Indirect/Overhead Labor Costs method. This accounting policy has an effect on UNICO Engineering's most recent Indirect Cost Rate.
Cesar Montes de Oca, President 10/30/2023
Signed under the penalty of perjury
91 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Local Assistance Procedures Manual EXHIBIT 10-U
Consultant Management Conflict of Interest Statement
LPP 17-01 January 2018
EXHIBIT 10-U CONSULTANT IN MANAGEMENT SUPPORT ROLE CONFLICT OF INTEREST AND CONFIDENTIALITY STATEMENT1
RFP/RFQ PROCUREMENT NUMBERS (if applicable):
PROJECT NAME (and FPN, if applicable)2:
APPLICABILITY: To be filled out by local agency consultants in management support role.
□ I am an employee of a consultant under contract to the local agency that is responsible for the procuring and administering of one or more consultant contracts containing either Federal or State funds.
□ I am in a management position with the local agency, my title is listed below and I have attached my duty statement and scope of work.
□ I hereby certify as follows:
1. I recuse myself from all potential conflicts of interest.
2. I will not directly or indirectly participate in, manage, or oversee any consultant selection procurement process in which the consulting firm of which I am employed is competing as a consultant or subconsultant.
3. I will not directly or indirectly influence any employee, staff member, or other individual participating in any consultant selection procurement process in which the consulting firm of which I am employed is as a consultant or subconsultant.
4. I will not directly or indirectly participate in, manage, or oversee any local agency contract that is with the consulting firm of which I am employed, regardless of whether the involvement of my employer in the contract is as a consultant or subconsultant.
Among other things, this includes my not being involved in approving changes in the schedule, scope, deliverables or invoices.
5. I understand that if I am involved in any local agency contract that is with the consulting firm of which I am employed, in violation of 1. or 2. above, that local agency contract will no longer be eligible for Federal or State reimbursement because of my involvement.
□ I certify that I have read and understand my responsibilities per 23 CFR 172.7(b)(5)
□ I fully understand that it is unlawful for a person to utilize any organization name (i.e. local agency) or auxiliary organization information, which is not a matter of public record, for personal gain.
1 Each consultant staff working in a management support role shall complete a separate form. 2 For on-call contracts or contracts for multiple projects, indicate accordingly.
N/A
No. 2025-02: ON-CALL ARCHITECTURAL AND ENGINEERING CONSULTANT SERVICES
92 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Local Assistance Procedures Manual EXHIBIT 10-U
Consultant Management Conflict of Interest Statement
LPP 17-01 January 2018
□ I have read and fully understand all of the above.
Date: __________________ Signed: ________________________________________ Name: ________________________________________
Title: ________________________________________
Consultant Firm/Sole Proprietor: _____________________________
REVIEWED BY PUBLIC WORKS DIRECTOR OR AUTHORIZED LOCAL AGENCY
REPRESENTATIVE
I have reviewed the foregoing “Conflict of Interest and Confidentiality Statement” and will ensure:
□ That the foregoing named local agency consultant who is under contract and in a management support role with our local agency, abides by the foregoing terms and conditions; □ That should the foregoing named local agency consultant, who is under contract and in a management support role with our local agency, violate any of the foregoing terms and conditions, the Caltrans DLAE will be notified and such violation will be considered a breach of ethics and could be a basis for ineligibility of State or Federal project funds. □ The procedures followed to procure and execute the contract, between the consulting firm and the local agency of which I am employed, comply with all federal and state requirements. Also this contract has a specific date from to .
Date: __________________ Signed: ________________________________________ Name: ________________________________________
Title: _________________________________________
Department/Local Agency: _____________________________
Paul Meschino
President
Interwest Consulting Group
8/26/2024
93 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Local Assistance Procedures Manual EXHIBIT 10-U
Consultant Management Conflict of Interest Statement
LPP 17-01 January 2018
EXHIBIT 10-U CONSULTANT IN MANAGEMENT SUPPORT ROLE CONFLICT OF INTEREST AND CONFIDENTIALITY STATEMENT1
RFP/RFQ PROCUREMENT NUMBERS (if applicable):
PROJECT NAME (and FPN, if applicable)2:
APPLICABILITY: To be filled out by local agency consultants in management support role. □ I am an employee of a consultant under contract to the local agency that is responsible for the procuring and administering of one or more consultant contracts containing either Federal or State funds.
□ I am in a management position with the local agency, my title is listed below and I have attached my duty statement and scope of work.
□ I hereby certify as follows:
1. I recuse myself from all potential conflicts of interest.
2. I will not directly or indirectly participate in, manage, or oversee any consultant selection procurement process in which the consulting firm of which I am employed is competing as a consultant or subconsultant.
3. I will not directly or indirectly influence any employee, staff member, or other individual participating in any consultant selection procurement process in which the consulting firm of which I am employed is as a consultant or subconsultant.
4. I will not directly or indirectly participate in, manage, or oversee any local agency contract that is with the consulting firm of which I am employed, regardless of whether the involvement of my employer in the contract is as a consultant or subconsultant.
Among other things, this includes my not being involved in approving changes in the schedule, scope, deliverables or invoices.
5. I understand that if I am involved in any local agency contract that is with the consulting firm of which I am employed, in violation of 1. or 2. above, that local agency contract will no longer be eligible for Federal or State reimbursement because of my involvement.
□ I certify that I have read and understand my responsibilities per 23 CFR 172.7(b)(5) □ I fully understand that it is unlawful for a person to utilize any organization name (i.e. local agency) or auxiliary organization information, which is not a matter of public record, for personal gain.
1 Each consultant staff working in a management support role shall complete a separate form. 2 For on-call contracts or contracts for multiple projects, indicate accordingly.
No. 2025-02
On-Call Architectural and Engineering Consultant Services X
X
X
X
94 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Local Assistance Procedures Manual EXHIBIT 10-U
Consultant Management Conflict of Interest Statement
LPP 17-01 January 2018
□ I have read and fully understand all of the above.
Date: __________________ Signed: ________________________________________ Name: ________________________________________
Title: ________________________________________
Consultant Firm/Sole Proprietor: _____________________________
REVIEWED BY PUBLIC WORKS DIRECTOR OR AUTHORIZED LOCAL AGENCY
REPRESENTATIVE
I have reviewed the foregoing “Conflict of Interest and Confidentiality Statement” and will ensure:
□ That the foregoing named local agency consultant who is under contract and in a management support role with our local agency, abides by the foregoing terms and conditions; □ That should the foregoing named local agency consultant, who is under contract and in a management support role with our local agency, violate any of the foregoing terms and conditions, the Caltrans DLAE will be notified and such violation will be considered a breach of ethics and could be a basis for ineligibility of State or Federal project funds. □ The procedures followed to procure and execute the contract, between the consulting firm and the local agency of which I am employed, comply with all federal and state requirements. Also this contract has a specific date from to .
Date: __________________ Signed: ________________________________________ Name: ________________________________________
Title: _________________________________________
Department/Local Agency: _____________________________
X
09.05.2024
Cesar Montes de Oca, PE
President
UNICO Engineering, Inc.
95 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Statement of disclosure of eligibility to perform Private Development plan review on behalf of the City of Hanford
Interwest and our subconsultant, UNICO Engineering, will not review its own plans if they submit plans to the City, and the review of plans will be unbiased.
96 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services RFQ 2025-02
On-Call Architectural and Engineering Services
50 CITY OF HANFORD, CA
OWNERSHIP DISCLOSURE FOR CONTRACTORS AND CONSULTANTS
(Submit with Proposal)
NAMES OF PRINCIPALS, PARTNERS, AND/OR TRUSTEES:
NAMES OF PRINCIPALS, PARTNERS, AND/OR TRUSTEES:
Firm Name: _______________________________________________________________________ Firm Address: _____________________________________________________________________ List the names of all principals, partners, and/or trustees. For corporations provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:
Submitted by:
Name ___________________________________________________________________ Date ________________________________
Christopher Gioradno, CEO
Paul Meschino, President
Elizabeth Burke, Vice President & Secretary
Daniel Haynes, Vise President & Treasurer
Loren Schlachet, Director & Vice President
Michelle Aiken, Assistant Secretary
Will Brown, CFO
David Kniff, Assistant Secretary
Interwest Consulting Group is a wholly owned subsidiaries of the privately held company of, SAFEbuilt, LLC, and no individual principal, officer, partners or trustees owns more than 10% equity interest in the corporation.
Paul Meschino
8/26/2024
Interwest Consulting Group
9300 W. Stockton Blvd., Suite 105, Elk Grove, California, 95758
97 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services RFQ 2025-02
On-Call Architectural and Engineering Services
51 CALIFORNIA LEVINE ACT STATEMENT
(Submit With Proposal)
California Government Code Section 84308, also known as the “Levine Act,” can prohibit members of the Hanford City Council from participating in any action related to a “license, permit, or entitlement for use” if he or she receives any political contributions, which total more than $250 during the twelve (12) months prior to and for twelve (12) months following the date of a final decision on such “license, permit, or entitlement for use,” from the person or company submitting a proposal or application to the City or any person who is not directly a party to the proposal or application but who actively supports or opposes a particular decision involving a “license, permit, or other entitlement” and who has a financial interest in the decision (“Participant”).
Government Code Section 84308 defines “license, permit, or entitlement for use” as “all business, professional and land use licenses and permits and all other entitlements for use, including all entitlements for land use, all contracts (other than competit ively bid, labor, or personal employment contracts), and all franchises.”
The following website contains a list of current Hanford City Council Members, https://cityofhanfordca.com/1269/City-Council. You are responsible for reviewing the names of Hanford City Council Members prior to making the following disclosure:
1. Have you, your company, any agent on behalf of you or your company, or, to the best of your actual knowledge, a Participant made any political contributions of more than $250 to a Hanford City Council Member or a candidate running for Hanford City Coun cil during the twelve (12) months preceding the date of the submission of your proposal or application or the anticipated date of any City Council action related to this proposal or application? YES:_____ NO:_____
If YES, please identify the City Council Member(s) and/or candidates for Hanford City Council and date(s) of contribution in the space below:
Council Member(s) or Candidate(s) Name Date of Contribution(s):
______________________________ ________________________ ______________________________ ________________________ I declare under the penalty of perjury of the laws of the State of California that the foregoing is true and correct.
Answering YES to the question above does not preclude the City of Hanford from approving a “license, permit, or entitlement for use” for you or your firm or from taking any subsequent action. It does, however, preclude the identified Hanford City Council Member(s) from participating in any actions related to the approval process.
No party, or agent to a party, to a pending proceeding involving a “license, permit, or other entitlement for use” or Participant, or agent to a Participant, shall make a contribution of more than $250 to any City Council Member(s) or City Council candidat e during the proceeding and for twelve (12) months following the date of a final decision is rendered by the City in the proceeding.
NOTICE: The disclosure duty under state law continues for twelve (12) months after the final decision on a “license, permit, or other entitlement for use.” If the above information regarding contributions changes during such twelve (12) month period, then the undersigned is required to update this disclosure form.
98 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services RFQ 2025-02
On-Call Architectural and Engineering Services
52 _______________________________________ ____________________ Signature of Authorized Individual Date
_______________________________________
Printed or Typed Name of Authorized Individual
_______________________________________
Print or Type Name of Company
Paul Meschino
President
8/26/2024
99 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services RFQ 2025-02
On-Call Architectural and Engineering Services
48 ACKNOWLEDGMENT
The official named below acknowledges that they are duly authorized legally to bind the Bidder/Contractor to the certifications previously listed. They acknowledge that they are fully aware that this certification, executed on the date below, is made under penalty of perjury under State of California and Federal laws.
______________________________________________________________________________
BIDDER/CONTRACTOR FIRM NAME
BIDDER/CONTRACTOR FIRM MAILING ADDRESS:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ FEDERAL ID NUMBER:
______________________________________________________________________________
TELEPHONE NUMBER & EMAIL ADDRESS
BY:
______________________________________________________________________________ ______________________________________________________________________________
PRINTED NAME & TITLE
____________________________
DATE EXECUTED
Interwest Consulting Group, Inc.
73-1630909
Paul Meschino, President
8/26/2024
9300 W. Stockton Blvd., Suite 105, Elk Grove, California, 95758 619.372.9962 | [email protected]
Signature for Non-Collusion Affidavit, Workers’ Compensation Insurance Certificate, Equal Employment Opportunity Compliance Certificate, Americans with Disabilities Act Compliance Certificate, Drug Free Workplace Certificate, Iran Contracting Act Certificate, and Federal and State Requirements
100
THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services RFQ 2025-02
On-Call Architectural and Engineering Services
48 ACKNOWLEDGMENT
The official named below acknowledges that they are duly authorized legally to bind the Bidder/Contractor to the certifications previously listed. They acknowledge that they are fully aware that this certification, executed on the date below, is made under penalty of perjury under State of California and Federal laws.
______________________________________________________________________________
BIDDER/CONTRACTOR FIRM NAME
BIDDER/CONTRACTOR FIRM MAILING ADDRESS:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ FEDERAL ID NUMBER:
______________________________________________________________________________
TELEPHONE NUMBER & EMAIL ADDRESS
BY:
______________________________________________________________________________ ______________________________________________________________________________
PRINTED NAME & TITLE
____________________________
DATE EXECUTED
UNICO Engineering, Inc.
80 Blue Ravine Road, Suite 250, Folsom, CA 95630
P: 916.900.6623 | E: [email protected]
Cesar Montes de Oca, PE | President
09.05.2024
#464570867
Signature for Non-Collusion Affidavit, Workers’ Compensation Insurance Certificate, Equal Employment Opportunity Compliance Certificate, Americans with Disabilities Act Compliance Certificate, Drug Free Workplace Certificate, Iran Contracting Act Certificate, and Federal and State Requirements
78 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services LAPM 10-H2 Rate Sheet CITY OF HANFORD - RFQ NO. 2025-02
ON-CALL ARCHITECTURAL AND ENGINEERING CONSULTANT SERVICES Note: Mark-ups are Not Allowed
Consultant or Subconsultant Interwest Consulting Group, Inc. Prime Consultant Subconsultant 2nd Tier Subconsultant Project No. Contract No. Date: 9/6/2024
For Combined Rate
40.078% Overhead % 53.822% General Administration % 0.000% 93.900% For Home Office Rate
Overhead % 0.000% General Administration % 0.000% 0.000% For Field Office Rate
Overhead % 0.000% General Administration % 0.000% 0.000% FEE % = 10.00%
% or $ increase Hourly
range - for
Straight OT(1.5x) OT(2x) From To classificatio
ns only
$88.35 N/A N/A 7/1/2024 6/30/2026 5.00%
$92.77 N/A N/A 7/1/2026 6/30/2028 5.00%
$97.41 N/A N/A 7/1/2028 6/30/2030 5.00%
$102.28 N/A N/A 7/1/2030 6/30/2032 5.00%
$107.39 N/A N/A 7/1/2032 6/30/2034
$69.33 N/A N/A 7/1/2024 6/30/2026 5.00%
$72.80 N/A N/A 7/1/2026 6/30/2028 5.00%
$76.44 N/A N/A 7/1/2028 6/30/2030 5.00%
$80.26 N/A N/A 7/1/2030 6/30/2032 5.00%
$84.27 N/A N/A 7/1/2032 6/30/2034
$48.25 N/A N/A 7/1/2024 6/30/2026 5.00%
$50.66 N/A N/A 7/1/2026 6/30/2028 5.00%
$53.20 N/A N/A 7/1/2028 6/30/2030 5.00%
$55.86 N/A N/A 7/1/2030 6/30/2032 5.00%
$53.20
$55.86
$84.27
Sara Parsley, EIT $48.25
Senior Engineer $50.66
Supervising Engineer $72.80
$76.44
$80.26
$102.28
$107.39
Glen Lewis, PE $69.33
Steve Kooyman, PE $88.35
Project Manager $92.77
$97.41
RFQ No. 2025-02 Participation Amount $
BILLING INFORMATION CALCULATION INFORMATION
Name/Job Title/Classification1
Hourly Billing Rates2 Effective date of hourly rate Actual or Avg. hourly rate3
Fringe Benefit % = Combined ICR %
Fringe Benefit % = Home Office ICR %
Fringe Benefit % = Field Office ICR %
Interwest 10-H2 Cost Proposal
79 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services LAPM 10-H2 Rate Sheet CITY OF HANFORD - RFQ NO. 2025-02
ON-CALL ARCHITECTURAL AND ENGINEERING CONSULTANT SERVICES $98.56 N/A N/A 7/1/2024 6/30/2026 5.00%
$103.49 N/A N/A 7/1/2026 6/30/2028 5.00%
$108.66 N/A N/A 7/1/2028 6/30/2030 5.00%
$114.10 N/A N/A 7/1/2030 6/30/2032 5.00%
$119.80 N/A N/A 7/1/2032 6/30/2034
$60.29 N/A N/A 7/1/2024 6/30/2026 5.00%
$63.30 N/A N/A 7/1/2026 6/30/2028 5.00%
$66.47 N/A N/A 7/1/2028 6/30/2030 5.00%
$69.79 N/A N/A 7/1/2030 6/30/2032 5.00%
$73.28 N/A N/A 7/1/2032 6/30/2034
$67.31 N/A N/A 7/1/2024 6/30/2026 5.00%
$70.68 N/A N/A 7/1/2026 6/30/2028 5.00%
$74.21 N/A N/A 7/1/2028 6/30/2030 5.00%
$77.92 N/A N/A 7/1/2030 6/30/2032 5.00%
$81.82 N/A N/A 7/1/2032 6/30/2034
$79.81 N/A N/A 7/1/2024 6/30/2026 5.00%
$83.80 N/A N/A 7/1/2026 6/30/2028 5.00%
$87.99 N/A N/A 7/1/2028 6/30/2030 5.00%
$92.39 N/A N/A 7/1/2030 6/30/2032 5.00%
$97.01 N/A N/A 7/1/2032 6/30/2034
$52.98 N/A N/A 7/1/2024 6/30/2026 5.00%
$55.63 N/A N/A 7/1/2026 6/30/2028 5.00%
$58.41 N/A N/A 7/1/2028 6/30/2030 5.00%
$61.33 N/A N/A 7/1/2030 6/30/2032 5.00%
$64.40 N/A N/A 7/1/2032 6/30/2034
$81.73 N/A N/A 7/1/2024 6/30/2026 5.00%
$85.82 N/A N/A 7/1/2026 6/30/2028 5.00%
$90.11 N/A N/A 7/1/2028 6/30/2030 5.00%
$94.61 N/A N/A 7/1/2030 6/30/2032 5.00%
$99.34 N/A N/A 7/1/2032 6/30/2034
$75.00 N/A N/A 7/1/2024 6/30/2026 5.00%
$78.75 N/A N/A 7/1/2026 6/30/2028 5.00%
$82.69 N/A N/A 7/1/2028 6/30/2030 5.00%
$86.82 N/A N/A 7/1/2030 6/30/2032 5.00%
$91.16 N/A N/A 7/1/2032 6/30/2034 $91.16
Planning Manager $78.75
$82.69
$86.82
$94.61
$99.34
Matt Simonetti, PE $75.00
Ryan Spradlin, CCM, CBC $81.73
Senior Public Works Observer $85.82
$90.11
$58.41
$61.33
$64.40
$97.01
Ramon Gibbons $52.98
Senior Public Works Observer $55.63
Construction Manager $83.80
$87.99
$92.39
$77.92
$81.82
Tyrone Chesapeake, PE $79.81
Christopher Heylin, PE $67.31
Traffic Engineer $70.68
$74.21
$66.47
$69.79
$73.28
$119.80
Alex Camacho, EIT $60.29
Engineering Associate III $63.30
Senior Traffic Engineer $103.49
$108.66
$114.10
Herby Lissade, PE $98.56
80 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services LAPM 10-H2 Rate Sheet CITY OF HANFORD - RFQ NO. 2025-02
ON-CALL ARCHITECTURAL AND ENGINEERING CONSULTANT SERVICES $75.00 N/A N/A 7/1/2024 6/30/2026 5.00%
$78.75 N/A N/A 7/1/2026 6/30/2028 5.00%
$82.69 N/A N/A 7/1/2028 6/30/2030 5.00%
$86.82 N/A N/A 7/1/2030 6/30/2032 5.00%
$91.16 N/A N/A 7/1/2032 6/30/2034
$65.00 N/A N/A 7/1/2024 6/30/2026 5.00%
$68.25 N/A N/A 7/1/2026 6/30/2028 5.00%
$71.66 N/A N/A 7/1/2028 6/30/2030 5.00%
$75.25 N/A N/A 7/1/2030 6/30/2032 5.00%
$79.01 N/A N/A 7/1/2032 6/30/2034
$68.63 N/A N/A 7/1/2024 6/30/2026 5.00%
$72.06 N/A N/A 7/1/2026 6/30/2028 5.00%
$75.66 N/A N/A 7/1/2028 6/30/2030 5.00%
$79.45 N/A N/A 7/1/2030 6/30/2032 5.00%
$83.42 N/A N/A 7/1/2032 6/30/2034
$45.67 N/A N/A 7/1/2024 6/30/2026 5.00%
$47.95 N/A N/A 7/1/2026 6/30/2028 5.00%
$50.35 N/A N/A 7/1/2028 6/30/2030 5.00%
$52.87 N/A N/A 7/1/2030 6/30/2032 5.00%
$55.51 N/A N/A 7/1/2032 6/30/2034
$47.00 N/A N/A 7/1/2024 6/30/2026 5.00%
$49.35 N/A N/A 7/1/2026 6/30/2028 5.00%
$51.82 N/A N/A 7/1/2028 6/30/2030 5.00%
$54.41 N/A N/A 7/1/2030 6/30/2032 5.00%
$57.13 N/A N/A 7/1/2032 6/30/2034
$72.12 N/A N/A 7/1/2024 6/30/2026 5.00%
$75.73 N/A N/A 7/1/2026 6/30/2028 5.00%
$79.51 N/A N/A 7/1/2028 6/30/2030 5.00%
$83.49 N/A N/A 7/1/2030 6/30/2032 5.00%
$87.66 N/A N/A 7/1/2032 6/30/2034
$61.00 N/A N/A 7/1/2024 6/30/2026 5.00%
$64.05 N/A N/A 7/1/2026 6/30/2028 5.00%
$67.25 N/A N/A 7/1/2028 6/30/2030 5.00%
$70.62 N/A N/A 7/1/2030 6/30/2032 5.00%
$74.15 N/A N/A 7/1/2032 6/30/2034
$67.25
$70.62
$74.15
$87.66
Scott Harrison, CPRP $61.00
Project Manager $64.05
Project Manager $75.73
$79.51
$83.49
$54.41
$57.13
Alisha R Olson, LEED AP $72.12
Oscar Olmedo $47.00
Engineering Associate III/CAD
Drafting $49.35
$51.82
$50.35
$52.87
$55.51
$83.42
Dominic Mack, PLA, ASLA $45.67
Landscape Architect $47.95
Landscape, Urbanism & Design
Director $72.06
$75.66
$79.45
$75.25
$79.01
Gianno Feoli, PLA ASLA $68.63
Tony Hui, PE $65.00
Senior Planner $68.25
$71.66
$82.69
$86.82
$91.16
Pavel Horn, PE $75.00
Senior Planner $78.75
81 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Consultant or Subconsultant Prime Consultant Subconsultant Second-tier Subconsultant Project No: RFQ No. 2025-02 Contract No. Date:
Description of Item Quantity Unit Unit Cost Total
Mileage Costs TBD Mile IRS RATE $TBD
Equipment Rental and Supplies TBD EA Actual $TBD
Permit Fees TBD TBD Actual $TBD
Plan Sheets TBD TBD Actual $TBD
Test TBD TBD Actual $TBD
Vihicle TBD TBD Actual $TBD
TBD TBD Actual $TBD
NOTES:
11. . Subconsultants must provide their own cost proposals.
NOTES:
3. Billing rate = actual hourly rate * (1+ ICR) * (1+ Fee). Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans. All costs must comply with the Federal cost principles for reimbursement
4. For named employees and key personnel enter the actual hourly rate. For classifications only, enter the Average Hourly Rate for that classification.
EXHIBIT 10-H2 COST PROPOSAL
SCHEDULE OF OTHER DIRECT COST ITEMS (Add additional pages as necessary)
1. List other direct cost items with estimated costs. These costs should be competitive in their respective industries and supported with appropriate documentation
2. Proposed ODC items should be consistently billed regardless of client and contract type.
3. Items when incurred for the same purpose, in like circumstance, should not be included in any indirect cost pool or in the overhead rate.
10. Add additional pages if necessary.
1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
2. The cost proposal format shall not be amended
5. Items listed above that would be considered "tools of the trade" are not reimbursable as other direct cost
7. If mileage is claimed, the rate should be properly supported by the consultant's calculation of their actual costs for company vehicles. In addition, the miles claimed should be supported by mileage logs.
8. If a consultant proposes rental costs for a vehicle, the company must demonstrate that this is its standard procedure for all of their contracts and that they do not own any vehicles that could be used for the same purpose.
9. The cost proposal format shall not be amended. All costs must comply with the Federal cost principles.
4. Items such as special tooling, will be reimbursed at actual cost with supporting documentation (invoice).
6. Travel related costs should be pre-approved by the contracting agency and shall not exceed current State Department of Personnel Administration rules.
82 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services
1. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112 - Letting of Contracts
4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Proceedures
5. 23 Code of Federal Regulations Part 172 - Procurement, Management and Administration of Engineering and Design Related Service
6. 48 Ccode of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency or Caltrans accepted Indirect Cost Rate(s).
Prime Consultant or Subconsultant Certifying:
Title *:
Paul Meschino President
Date of Certification:
9/6/2024
[email protected] 619-372-9962
9320 Chesapeake Dr. Ste 208, San Diego, CA, 92123
List services the consultant is providing under the proposed contract:
Civil Engineering, Transportation Design, Plan Check, Landscape Design, Construction Management and Inspection, and Utility Design specific to water and sewer.
Address:
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
Certification of Direct Costs:
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
Name:
Signature:
Email: Phone number:
83 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Interwest Fee Schedule
Billing Rates
Beginning on the 1st anniversary of the Effective Date of the Agreement and annually thereafter, the hourly rates listed below shall be automatically increased based upon the annual increase in the Department of Labo r, Bureau of Labor Statistics or successor thereof, Consumer Price Index (United States City Average, All Items (CPI-U), Not Seasonally Adjusted, All Urban Consumers, referred to herein as the “CPI”), unless a mutually agreed upon rate increase is established. Such an increase shall not exceed 5% per annum. The increase will become effective upon publication of the applicable CPI data. If the index
decreases, the rates listed shall remain unchanged.
CLASSIFICATION HOUR LY BILLING RATE
Engineering
Principal in Charge ................................................................................................................................$255 Principal Engineer ...................................................................................................................................230 City Surveyor ............................................................................................................................................220 City Engineer ............................................................................................................................................225 Project Manager .......................................................................................................................................210 Senior Traffic Engineer .............................................................................................................................200 Traffic Engineer III .....................................................................................................................................190 Traffic Engineer II ......................................................................................................................................180 Traffic Engineer I .......................................................................................................................................170 Traffic Engineering Associate II ................................................................................................................160 Traffic Engineering Associate I .................................................................................................................150 Transportation Engineer ...........................................................................................................................210 Supervising Engineer ................................................................................................................................205 Senior Engineer .........................................................................................................................................200 Licensed Land Surveyor ............................................................................................................................190 Engineering Associate III ..........................................................................................................................160 Engineering Associate II ...........................................................................................................................150 Engineering Associate I ............................................................................................................................140 Survey Technician ......................................................................................................................................130 Senior Engineering Technician .................................................................................................................130 Engineering Technician III .........................................................................................................................130 Engineering Technician II...........................................................................................................................115 Engineering Technician I ...........................................................................................................................105
84 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services Student Trainee ...........................................................................................................................................50 Grading Plans Examiner ............................................................................................................................165 Construction Management
Construction Manager ...............................................................................................................................180 Assistant Construction Manager ...............................................................................................................160 Supervising Public Works Observer ..........................................................................................................175 Senior Public Works Observer ...................................................................................................................170 Public Works Observer III ...........................................................................................................................160 Public Works Observer II ............................................................................................................................145 Public Works Observer I .............................................................................................................................130 *Where prevailing wage is required, there is a supplemental charge per hour Landscape Design Review Services
Project Manager .........................................................................................................................................185 Senior Landscape Design Reviewer ..........................................................................................................165 Landscape Design Reviewer ......................................................................................................................150 Landscape Maintenance Inspector ...........................................................................................................130 Landscape Field Supervisor .......................................................................................................................130
85 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services COST PROPOSAL 2
Note: Mark-ups are Not Allowed
Consultant Prime Consultant Subconsultant 2nd Tier Subconsultant
Project No. Contract No. Participation Amount $ Date 09/10/24 Fringe Benefit % + General &Administrative % =
For Home Office Rate
Fringe Benefit % + General &Administrative % =
For Field Office Rate
Fringe Benefit % + General &Administrative % =
Fee =
Straight3 OT(1.5x) From To
Rob Markes – Suvey Engineer * $241.95 7/1/2025 6/30/2026 Not Applicable $254.05 7/1/2026 6/30/2027
$266.75 7/1/2027 6/30/2028
$280.09 7/1/2028 6/30/2029
$294.09 7/1/2029 6/30/2030
Ryan Ming – Senior Land $193.42 $228.60 Contract Start 6/30/2025 Not Applicable $203.09 $240.03 7/1/2025 6/30/2026
$213.25 $252.03 7/1/2026 6/30/2027
$223.91 $264.63 7/1/2027 6/30/2028
$235.11 $277.86 7/1/2028 6/30/2029
$192.46 $227.46 Contract Start 6/30/2025 $60-$80
$202.08 $238.83 7/1/2025 6/30/2026 $63.50-$83.50
$212.19 $250.78 7/1/2026 6/30/2027 $67.18-$87.18
$222.80 $263.32 7/1/2027 6/30/2028 $70.54-$81.54
$233.94 $276.48 7/1/2028 6/30/2029 $74.07-$96.12
$138.85 $164.10 Contract Start 6/30/2025 $40.50-$60.50
$145.79 $172.30 7/1/2025 6/30/2026 $42.53-$63.53
$153.08 $180.92 7/1/2026 6/30/2027 $44.65-66.70
$160.73 $189.96 7/1/2027 6/30/2028 $46.88-$70.04
$168.77 $199.46 7/1/2028 6/30/2029 $49.23-$73.54
$219.96 $259.96 Contract Start 6/30/2025 $70-$90
$230.95 $272.95 7/1/2025 6/30/2026 $73.50-$94.50
$242.50 $286.60 7/1/2026 6/30/2027 $77.18-$99.23
$254.63 $300.93 7/1/2027 6/30/2028 $81.03-$104.19
$267.36 $315.98 7/1/2028 6/30/2029 $85.09-$109.40
$200.71 $237.21 Contract Start 6/30/2025 $63-$83
$210.75 $249.07 7/1/2025 6/30/2026 $66.15-$87.15
$221.28 $261.52 7/1/2026 6/30/2027 $69.46-$91.51
$232.35 $274.60 7/1/2027 6/30/2028 $72.93-$96.08
$243.96 $288.33 7/1/2028 6/30/2029 $76.58-$100.89
$115.48 $136.48 Contract Start 6/30/2025 $32-$52
$121.25 $143.30 7/1/2025 6/30/2026 $33.60-$54.60
$127.31 $150.47 7/1/2026 6/30/2027 $35.28-$57.33
$133.68 $157.99 7/1/2027 6/30/2028 $37.04-$60.20
$140.36 $165.89 7/1/2028 6/30/2029 $38.90-$63.21
$332.70
$364.60
$319.02
$320.62
$262.46 $70.00
$208.76 $55.68 5.00%
$219.19 $58.46 5.00%
$230.15 $61.38 5.00%
$330.70 $88.20 5.00%
$347.24 $92.61 5.00%
Party Chief ** $299.96 $80.00
$316.85 $84.51 5.00%
Rodman ** $273.71 $73.00
$287.40 $76.65 5.00%
$191.41 $51.05 5.00%
COST PROPOSAL 2
SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS)
UNICO Engineering
TBD
Name/Job Title/Classification1 Hourly Billing Rates2 Effective Date of Hourly Rate Actual or Avg.
BILLING INFORMATION CALCULATION INFORMATION
Home Office ICR%
% or $
53.41%
0.00%
96.54%
0.00%
$301.77 $80.48
149.95%
0.00%
Field Office ICR%
10.00%
Hourly Range - for
Classifications Only
$305.35
$303.83
$92.40
$97.02
$263.77 $70.35
$73.87
$290.81 $77.56
$275.58 $73.50
$289.36 $77.18
$106.96
OT(2x) Hourly Rate4
Survey Technician/Drafter $157.48
$48.62 5.00%$182.30
$42.00
5.00%
5.00%
$165.35 $44.10 5.00%
$173.62 $46.31 5.00%
$81.03
$189.35 $50.50
$198.81 $53.03 5.00%
$314.95 $84.00
5.00%
5.00%
5.00%
5.00%
5.00%
5.00%
$101.87
$81.44
5.00%
5.00%
$85.51
$85.09
5.00%
5.00%
$97.24
$88.73
5.00%
5.00%
Senior Land Surveyor
Land Surveyor
0.00% 0.00%
OR
For Combined Rate
Combined ICR%
0.00%
5.00%
5.00%
$88.00
$276.96
Increase
Subconsultant: UNICO Engineering 10-H2 Cost Proposal
86 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services COST PROPOSAL 2
Consultant Prime Consultant Subconsultant
Project No. Contract No. Date 09/10/24
Quantity Unit Unit Cost Total
$0.00 $ -
$0.00 $ -
$0.00 $ -
$0.00 $ -
$0.00 $ -
$0.00 $ -
TBD
TBD
$
$
$
NOTES:
COST PROPOSAL 2
SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS)
SCHEDULE OF OTHER DIRECT COST ITEMS (Add additional pages as necessary) Description of Item
UNICO Engineering
Test
Vehicle
Permit Fees
Plan Sheets
Mileage Costs
Equipment Rental and Supplies
1.List other direct cost items with estimated costs. These costs should be competitive in their respective industries and supported with appropriate documentation.
2.Proposed ODC items should be consistently billed regardless of client and contract type.
3.Items when incurred for the same purpose, in like circumstance, should not be included in any indirect cost pool or in the overhead rate.
4.Items such as special tooling, will be reimbursed at actual cost with supporting documentation (invoice).
5.Items listed above that would be considered "tools of the trade" are not reimbursable as other direct cost
6.Travel related costs should be pre-approved by the contracting agency and shall not exceed current State Department of Personnel Administration rules.
7.If mileage is claimed, the rate should be properly supported by the consultant's calculation of their actual costs for company vehicles. In addition, the miles claimed should be supported by mileage logs.
8.If a consultant proposes rental costs for a vehicle, the company must demonstrate that this is its standard procedure for all of their contracts and that they do not own any vehicles that could be used for the same purpose.
9. The cost proposal format shall not be amended. All costs must comply with the Federal cost principles.
10.Add additional pages if necessary.
11.Subconsultants must provide their own cost proposals.
Subconsultant 1: Potholing
Subconsultant 2: Aerial
Subconsultant 5:
Subconsultant 3:
Subconsultant 4:
RFQ No. 2025-02
87 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services COST PROPOSAL 2
Certification of Direct Costs:
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project Prime Consultant or Subconsultant Certifying:
Name: Title *:
Signature Date of Certification (mm/dd/yyyy):
Email:
Address:
files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state
7. Generally Accepted Accounting Principles (GAAP)
8. Terms and conditions of the contract
9. Title 23 United States Code Section 112 - Letting of Contracts
10. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures
11. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design
12. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) COST PROPOSAL 2
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
requirements are not eligible for reimbursement.
Phone Number:
Cesar Montes de Oca
[email protected]
* An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
Land Surveying Services
80 Blue Ravine Road, Suite 250, Folsom, CA 95630
916.900.6623
President
List services the consultant is providing under the proposed contract:
09/10/24
88 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Hanford | On-Call Architectural and Engineering Consultant Services 80 Blue Ravine Rd – Suite 250
Folsom, CA 95630
916-900-6623
www.unicoengineering.com
247.45$ 302.44$ 259.82$ 317.56$ 272.81$ 333.44$ 286.45$ 350.11$ 300.78$ 367.62$ 315.82$ 386.00$ 219.96$ 274.95$ 230.95$ 288.69$ 242.50$ 303.13$ 254.63$ 318.28$ 267.36$ 334.20$ 280.73$ 350.91$ 164.97$ 219.96$ 173.22$ 230.95$ 181.88$ 242.50$ 190.97$ 254.63$ 200.52$ 267.36$ 210.54$ 280.73$ 109.98$ 192.46$ 115.48$ 202.08$ 121.25$ 212.19$ 127.31$ 222.80$ 133.68$ 233.94$ 140.36$ 245.64$ 211.71$ 266.70$ 222.29$ 280.03$ 233.41$ 294.03$ 245.08$ 308.73$ 257.33$ 324.17$ 270.20$ 340.38$ 109.98$ 164.97$ 115.48$ 173.22$ 121.25$ 181.88$ 127.31$ 190.97$ 133.68$ 200.52$ 140.36$ 210.54$ 192.46$ 247.45$ 202.08$ 259.82$ 212.19$ 272.81$ 222.80$ 286.45$ 233.94$ 300.78$ 245.64$ 315.82$ Chainman/Rodman (Non-Prevailing Wage) 77.00$ 154.00$ 80.85$ 161.70$ 84.89$ 169.79$ 89.14$ 178.27$ 93.59$ 187.19$ 98.27$ 196.55$
82.48$ 137.47$ 86.61$ 144.35$ 90.94$ 151.56$ 95.48$ 159.14$ 100.26$ 167.10$ 105.27$ 175.45$ 151.22$ 178.71$ 158.78$ 187.65$ 166.72$ 197.03$ 175.06$ 206.88$ 183.81$ 217.23$ 193.00$ 228.09$ • Reimbursement for per diem and mileage expenses shall be per the current federal reimbursement rate. • Cost of normal survey stakes and other field supplies are included in the above rates. Special monuments, iron stakes, etc. will be charged at cost. • Outside reproductions, services, and consultants will be charged at cost plus 10%. • Per prevailing wage, a shift differential of 12.5% applies for any covered work shift beginning after 2PM. • Yearly prevailing wage anticipates a 5% escalation, however increases in DIR rate determinations will be charged accordingly. • Overtime rate will be billed at 1.5 times the hourly rate for non-exempt employees Draftsman/Survey Technician
Drone Pilot/Technician
Chainman/Rodman (Prevailing Wage)
Senior Land Surveyor
Staff Land Surveyor
Party Chief (Non-Prevailing Wage)
Party Chief (Prevailing Wage)
Survey Manager
Principal Land Surveyor
FULLY LOADED
HOURLY RATE RANGE
2029
UNICO Engineering, Inc.
2024-2029
RATE SCHEDULE
FULLY LOADED
HOURLY RATE RANGE
2027
FULLY LOADED
HOURLY RATE RANGE
2026
FULLY LOADED
HOURLY RATE RANGE
2024
FULLY LOADED
HOURLY RATE RANGE
2025CLASSIFICATION
FULLY LOADED
HOURLY RATE RANGE
2028
UNICO Engineering Fee Schedule
Internal Control Questionnaire for Consulting Engineers (Versi on: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-1 Internal Control Questionnaire (ICQ) for Consulting Engineers
Name of Engineering Consultant (“the Company”):
TIN (Taxpayer Identification Number):
Headquarters Address:
Company Website:
Fiscal Year End:
This ICQ was prepared for (DOT/agency name):
Time Period Covered:
Location of Accounting Records:
- Please include the following items as attachments to this ICQ:
FAR Part 31 Overhead Audit Report for most recent fiscal year, including audited Statement of Direct Labor, Fringe Benefits, and General Overhead (hereinafter “Indirect Cost Rate Schedule”) and related reconciliation to the financial statements.
Cognizant audit report or cognizant letter of concurrence from the cognizant Government agency.
Check here if not applicable:
Post-closing trial balance and financial statements (balance sheet, income statement, and statement of cash flows) for the most recent fiscal year. (Note: If the indirect cost rate schedule does not directly tie to the trial balance, then please provide a supplemental reconciliation schedule.) Current chart of accounts that ties to financial statements and indirect cost rate schedule. Independent Auditor’s Report on financial statements and accompanying management letter.
Check here if not applicable:
Sample timesheet.
The Company’s policies for vacation and sick leave.
The Company’s bonus policy.
Other written policies, as requested throughout this ICQ.
Note: Throughout this ICQ, all references to “AASHTO Guide” pertain to the 2015 Edition of the AASHTO Uniform Audit & Accounting Guide.
- Please identify the Company’s primary contact for accounting questions:
Name:
Title:
Phone Number:
E-mail Address:
Mailing address (if different than headquarters address listed above):
A. Background Information
A.1. Year Established. When was the Company formed?
A.2. Business Form. What form of business entity is the Company? Sole Proprietorship Partnership C Corporation S Corporation Other
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-2 A.3. Parent/Subsidiary. Is the Company a subsidiary of any other company? Yes If “yes,” please explain:
No
A.4. Common Ownership. Does the Company own or control any other company or legal entity (e.g., trust or foundation) through common ownership? (See AASHTO Guide Section 8.23.B for details.) Yes If “yes,” please explain:
No
A.5. Ownership. Please list the stockholders, partners, or other owners with greater than five percent ownership of the Company and their respective percentages of ownership.
Table 1: Company Ownership
Name Title Ownership Percentage
%
%
%
%
%
%
%
%
%
%
%
%
A.6. Services Provided. What types of services does the Company provide? (e.g., consultant–Architectural and Engineering Design)
a.
b.
c.
d.
A.7. Locations. How many offices does the Company operate, and where are these offices located? a. Number:
b. Locations:
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-3 A.8. Number of Employees. How many employees (including managers and principals) does the Company currently employ?
a. Full time: b. Part time:
- Has this number changed in the past one-year period?
No Yes. If “yes,” please explain:
A.9. Revenue Sources.
1. For most recent fiscal year, what percentage of the Company’s revenue was generated from each of the following?
a. State government: % c. Local government: % b. Federal government: % d. Commercial/private: %
2. Please specify all revenues earned as either a prime consultant or subconsultant:
a. Revenues from Government Projects: $
b. Revenues Other Customers: $
Total Company Gross Revenue: $
A.10. Contract Mix. What percentage of the Company’s revenue was generated from each of the following contract types?
a. Lump sum: % c. Cost plus (time and materials): % b. Cost plus fixed fee: % d. Other: % Please explain “Other.” B. Accounting: General Background
B.1. Fiscal Period. Has the Company used the same fiscal reporting period for the past two years? Yes No
B.2. Accounting Method/Basis. What basis of accounting does the Company use to prepare general purpose financial statements?
Cash Accrual Hybrid. Please explain “Hybrid.” - Was the same basis of accounting also used to prepare the firm’s indirect cost rate schedule? Yes No. Please explain:
B.3. Accounting Policies. Does the Company have written accounting policies that address the following topics?
(If “yes,” please provide a copy.) Yes No
a. Accounting system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . b. Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . c. Cost estimating/allowability. . . . . . . . . . . . . . . . . . . . . . . . . . . . d. Recording time worked/timesheet preparation . . . . . . . . . . . . . e. Fringe benefits/leave time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . f. Recording overtime . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . g. Compliance with FAR Part 31(†) and applicable CAS . . . . . . . . h. Recording direct and indirect costs . . . . . . . . . . . . . . . . . . . . . . i. Overhead/indirect cost rate development . . . . . . . . . . . . . . . . . j. Billing rate development . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(†) FAR Part 31 is codified at 48 CFR Part 31, which is available at https://www.acquisition.gov/far/html/FARTOCP31.html.
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-4 B.4. Preparing the Indirect Cost Schedule. How frequently does the Company prepare an indirect cost rate schedule to determine costs eligible for reimbursement per FAR Part 31? Annually Other (please specify):
- Was the most recent schedule prepared by the Company or by another entity instead (e.g., CPA firm)? Prepared by: Internal staff External party (specify):
- Period covered by most recent indirect cost schedule:
One-year period ended December 31, 20
Other (please specify):
B.5. Fraud, Abuse, and Contract Violations. Is the Company’s management aware of any material instances of fraud, illegal acts, abuse, or violations of contracts provisions or grant agreements? No Yes. If “yes,” please explain:
B.6. Knowledge of FAR Part 31. Are appropriate personnel within the Company familiar with FAR Part 31? Yes No. If “no,” please explain:
B.7. Audits/Examinations. Within the past three years, has a CPA or governmental agency performed an independent audit, review, attestation, or compilation of the Company’s financial data or any phase of the Company’s operations?
No Yes. If “yes,” please complete the following (if applicable):
a. Financial Statements: Audit Review Compilation Other (please specify):
Name of CPA or Agency:
Contact:
Period Covered:
b. Overhead Rate: Audit Review Compilation Other (please specify):
- Was the overhead rate calculated in accordance with FAR Part 31? Yes No Name of CPA or Agency:
Contact:
Period Covered:
c. Project Audits: Audit Review Compilation Other (please specify):
Name of CPA or Agency:
Contact:
Period Covered:
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-5 C. Accounting System(s)
C.1. Accounting Software. What type of accounting software does the Company use? Internally-developed system. Commercial system. Name of vendor:
Hybrid system. Please explain:
- Please describe any significant manual procedures used outside of the automated accounting system to record transactions:
C.2. Job Costing. Does the Company have a job-cost accounting system? Yes No If “no,” please explain what type of system is used to determine project costs:
C.3. Integration. Does the accounting general ledger interface with the job-cost ledger? Yes No N/A (no job-cost ledger used)
a. Are billings prepared from, or reconciled to, reports generated from the Company’s job-cost system? Yes No. Please explain:
b. Describe any manual procedures that occur outside of the automated accounting system to prepare billing packages.
C.4. Accounting Records. Which of the following types of records does the Company maintain to support financial transactions?
Yes No
a. General ledger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . b. Cash disbursements journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . c. Cash receipts journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . d. Job/Project-cost ledger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . e. Labor distribution reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . f. Employee expense reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . g. Payroll registers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
C.5. Direct and Indirect Expenses. Does the general ledger contain separate direct and indirect accounts for the following?
a. Labor costs Yes No
b. Non-labor expenses Yes No
If “no,” please explain:
C.6. Exclusion of Unallowable Costs. Does the Company have a system in place to identify and remove from the indirect cost pools all unallowable costs, in accordance with per FAR Part 31 and applicable Cost Acco unting Standards? (See AASHTO Guide, Sections 2.2, 4.4, 5.2, 5.5, and 6.3.) No. Please explain:
Yes. If “yes,” please answer a through c, below.
a. Please provide details about the system.
b. How are appropriate personnel trained to distinguish between allowable and unallowable costs?
c. When does the primary review for allowability occur—at time the transaction is recorded, or later?
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-6 C.7. Divisions/Cost Centers. Does the Company have more than one division/cost center? No Yes
- If “yes,” are separate ledgers maintained for each? Yes No Comment:
C.8. Reconciliations.
a. Does the Company reconcile the financial accounting system to the job-cost system? N/A (no job-cost ledger used).
No. Please explain:
Check here if systems are integrated:
Yes. If “yes,” how often? (Check all that apply.) Monthly Quarterly Semi-annually Annually Comment:
b. How frequently are bank statements reconciled? Who performs this process?
C.9. Budgeting. Does the Company use a budgeting system for project planning and oversight? Yes No
Comment:
- If “yes,” does the Company prepare variance reports to compare budgeted amounts to actual amounts on projects, and are the reports distributed to appropriate management personnel? Yes No. If “no,” please explain:
C.10. Cost Allocation. Does the Company use cost allocation methods consistently for all contracts, including commercial contracts as well as for State and Federal government contracts? (See AASHTO Guide, Sections 5.3 and 10.5.)
Yes No. If “no,” please explain:
C.11. Allocation Base(s). When computing indirect cost rates, the Company uses— a single base for cost allocation. Description of base:
multiple bases for cost allocation. Description of bases:
(See AASHTO Guide Section 4.7 for a discussion of common allocation bases for indirect costs.) C.12. Field Offices. Does the Company have field offices? (See AASHTO Guide Section 5.6.) No
Yes. If “yes,”
a. Are separate indirect cost rates used for the home office and field offices? Yes No
Please explain:
b. If home office and field office indirect cost rates are computed, are they presented consistently to all State DOTs?
Yes No. If “no,” please explain:
Please check here if not applicable:
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-7 C.13. Project-Specific Indirect Cost Rate(s). Does the Company have any special, project-specific indirect cost rates negotiated with a State DOT?
No Yes. If “yes,” please explain, and list the States that use these rates:
D. Information Technology (IT) Systems
D.1. IT Policies. Does the firm have written IT system policies concerning the following topics? (If “yes,” please provide a copy.)
a. Hardware/Software Yes No
• Purchasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • Use of In-house and off-site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • Addition and removal/retirement/disposition of . . . . . . . . . . . . . . . . . . . b. Business Continuation Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . c. Security Protocol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . d. Activation and deactivation of employees upon hiring or termination. . . . . . . . .
D.2. IT Risk Assessment. Has the Company’s management conducted an IT system risk assessment within the past three years?
Yes No
D.3. IT Security Review. Are system security and application access logs enabled and reviewed periodically? Yes No
Comment:
D.4. IT Electronic Data Safeguards. If documents are retained in electronic format, are they stored in a format that cannot easily be modified, removed, or replaced, and does a mechanism/audit trail exist to track all such events?
Yes No
Comment:
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-8 E. Accounting – Payroll and Timekeeping
E.1. Payroll Service. Does the Company use an external payroll service? No Yes. If “yes,” please specify:
E.2. Pay Cycle. What is the Company’s standard pay cycle? Bi-weekly Monthly 1st & 15th Other (please specify):
If the Company uses more than one pay cycle, please explain:
E.3. Payroll Register. Does the payroll register include the following data? Yes No
a. Employee Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . b. Employee ID number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . c. Gross pay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . d. Payroll deductions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . e. Net pay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . f. Check amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . g. Hourly rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . h. Pay period . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i. Normal hours for pay period . . . . . . . . . . . . . . . . . . . . . . . . . . . j. Overtime hours for pay period . . . . . . . . . . . . . . . . . . . . . . . . . .
Comments:
E.4. Timekeeping System.
a. Does the Company use an electronic timekeeping system? Yes No
- If “yes,” please provide an explanation of its operation, or provide system documentation:
b. Are all employees, including managers and owners/principals, responsible for signing their own timesheets?
Yes No
If “no,” please explain:
c. Are all employee timesheets approved by supervisors? Yes No
If “no,” please explain:
d. Is there a certification and approval process required for all time worked by owners and principals? Yes No
If “no,” then how is time accounted for and billed to projects? e. How are timesheet coding errors detected and corrected?
f. How do timesheets identify work performed outside an agreement’s original scope of services?
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-9 F. Labor Cost Accumulation
F.1. Direct & Indirect Labor. Do the Company’s timesheets include reporting codes for both direct and indirect hours? (See AASHTO Guide, Chapter 6.)
Yes No
- If “yes,” do all employees, including managers and principals, record direct and indirect time on their timesheets?
- If “no,” then please explain the method used to segregate direct and indirect labor hours.
F.2. Work Week. Please list the Company’s normal hours of business operation (normal work week):
F.3. Uncompensated Overtime (see AASHTO Guide, Section 5.4). Does the Company record all hours worked by all employees, including managers and principals, regardless of whether the employees are exempt from overtime pay or whether all direct labor hours are billed to specific contracts? No. If “no,” please explain:
Yes. If “yes,” which of the following methods does the Company use to account for uncompensated overtime—the hours worked without additional compensation in excess of an average of 40 hours per week by direct-charge employees who are exempt from the Fair Labor Standards Act? Effective Rate Method. Please explain:
Salary Variance Method. Please explain. (E.g., What was the total dollar amount of the salary/payroll variance for the year?): $
Other. Please explain:
F.4. Contract Modifications/Time Tracking. How does the Company segregate work performed under a basic agreement/contract from work performed for contract changes/modifications?
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-10 G. Labor Billings and Project Costing
G.1. Billing Rates. Please describe how billing rates are determined, or attach the Company’s billing-rate policy.
Description:
Billing-rate policy attached.
G.2. Premium Overtime. Does the Company pay overtime at a premium to any employees? Yes No - If “yes,”
a. What premium rate is paid, and what categories of employees are eligible for this rate? Time-and-a-half for all non-exempt employees.
Other. Please explain:
b. How is the overtime premium accounted for and billed? As part of direct labor, and overhead is applied.
As an Other Direct Cost (no overhead applied).
As an indirect labor cost (included in the indirect cost rate).
Other. Please explain:
G.3. Allocation of Overtime Costs. Are overtime costs allocated to contracts consistently, regardless of the type of contract (lump sum versus actual cost) or customer (government versus commercial)? Yes No. If “no,” please explain:
G.4. Cost Allocation versus Billing. If the Company pays a principal or an employee at a rate in excess of a contract’s maximum hourly labor rate, where will the excess cost be allocated/charged? G.5. Contract/Purchased Labor. Does the Company invoice/bill contract labor directly to any customers? Yes No N/A
- If “yes,” please complete the following: Contract labor is billed— As part of direct labor, and overhead is applied.
As an Other Direct Cost (no overhead applied).
Other. Please explain:
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-11 H. Expense Accumulation and Billing
H.1. Nonsalary Direct Costs (Other Direct Costs). Besides labor, what type of costs does the Company normally bill/invoice as direct expenses?
H.2. Credits Associated with Direct Costs. Is the indirect cost pool relieved/reduced for credits/reimbursements received for direct costs?
Yes No. If “no,” please explain:
H.3. Design/Build Stipends. Has the Company received a stipend from any State DOT in connection with design/build efforts?
Yes No
- If “yes,” please explain how the Company accounted for the stipend in the accounting system:
H.4. Classification of Cost Items. How are the following cost items accounted for and billed? (Check both “D” and “I,” if applicable.)
(D = Direct; I = Indirect; N/A = not applicable) D I N/A a. Vehicles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . b. Computer Assisted Design and Drafting (CADD) . . . . . . . . . . . . . . . . . c. Computer (non-CADD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . d. Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . e. Printing / Reproduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . f. Postage
g. Lab
h. Drilling
i. Travel and Subsistence
j. GPS and/or Nuclear Density Meters
k. Other (list if significant)
H.5. Nonbillable Costs. Describe the accounting treatment for direct costs not billable to clients. (Where/how are these costs recorded?)
H.6. Authorization. How does the Company ensure that costs are not billed to Government projects prior to proper authorization?
H.7. Vehicle Expenses. Does the Company provide vehicles to employees for business purposes? Yes No
a. If “yes,” are the vehicles leased or owned?
Leased Owned
b. Identify the total number of vehicles owned or leased by the company.
Leased Owned
c. Are mileage logs maintained for all vehicles? If “no,” please explain below.
Yes No
Explanation:
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-12 d. Is mileage separated by direct and indirect classifications, and is mileage incurred in connection with unallowable activities tracked? Yes No
Explanation:
e. What recovery/billing rate is used for Company vehicle mileage reimbursement? $ per mile.
Explanation:
f. How was the rate developed?
H.8. Computer Expenses. Are the Company’s computer expenses incurred as a result of (select one):
a. Outside Services? Company ownership? Both?
b. Does the Company compute a charge rate for computers? Yes No - If “yes,” what is the rate?
- How was the rate developed?
c. Is computer usage segregated by direct and indirect classifications? Yes No d. Are computer usage logs maintained and coded by job/project? Yes No H.9. Printing and Reproduction Costs. How are printing and reproduction expenses treated? - In House: Direct cost Indirect cost Combination of direct and indirect - Outside vendor: Direct cost Indirect cost Combination of direct and indirect If you marked “combination of both,” please explain:
a. For in-house services, are usage logs maintained and coded by job/project? Yes No
b. Is usage segregated by direct and indirect classifications? Yes No
c. If these costs are incurred through the use of an outside vendor, are the invoices coded by job/project when received?
Yes No
H.10. Telephone Costs. How is the expense for telephone service recorded and billed? Direct cost Indirect cost Combination of direct and indirect If you marked “combination of direct and indirect,” please explain below :
- Does the Company maintain a telephone log to record toll calls? Yes No - Are the calls job-coded by direct and indirect classifications? Yes No
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-13 H.11. Activities Ineligible for Cost Reimbursement. Did any of the Company’s employees engage in activities for lobbying, advertising, public relations, charity, and/or entertainment? - If “yes,” please list the employees who engaged in these activities, and describe how the associated costs were tracked and accounted for in relation to the submitted indirect cost rate.
Table 2: Unallowable Activities
Employee Name or ID &
Title/Classification:
Activities: Accounting Treatment:
I. Compensation for Owners and Employees
I.1. Bonuses.
a. Did the Company pay, or accrue for, bonuses earned by owners or employees during the period covered by the latest indirect cost rate schedule?
Yes No
- If “yes,” were the bonuses included in the submitted overhead rate? Yes No N/A - Was any portion of these bonuses excluded from the submitted overhead rate? Yes No N/A Comment:
b. Does the Company have a written bonus plan?
Yes. Please provide a copy of the plan.
No. Please describe how bonuses are determined and how this is communicated to employees. c. Are all employees eligible for the bonuses? Yes No. If “no,” please explain:
I.2. Executive Compensation. Has the Company, an independent CPA, or compensation consultant performed an evaluation of executive compensation for reasonableness in accordance with FAR 31.205-6? (See AASHTO Guide Section 7.5.)
Yes No
- If “yes,” describe the methodology used and how this process has been documented:
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-14 J. Related-Party Transactions
J.1. Related Employees. Please provide the following information for all employees who are related to the parties listed in the Ownership Table (Table 1) shown in A.5:
Table 3: Employees Related to Company Owners
Name or ID: Title/Position: Wages/Salary: Bonus: Other
Compensation:
Total
Compensation:
1 $ $ $ $
Total Hours
Worked During
Year:
Job Duties:
Related to:
How Related (e.g., spouse, parent, child, sibling, in law):
2 $ $ $ $
Total Hours
Worked During
Year:
Job Duties:
Related to:
How Related:
3 $ $ $ $
Total Hours
Worked During
Year:
Job Duties:
Related to:
How Related:
4 $ $ $ $
Total Hours
Worked During
Year:
Job Duties:
Related to:
How Related:
5 $ $ $ $
Total Hours
Worked During
Year:
Job Duties:
Related to:
How Related:
6 $ $ $ $
Total Hours
Worked During
Year:
Job Duties:
Related to:
How Related:
7 $ $ $ $
Total Hours
Worked During
Year:
Job Duties:
Related to:
How Related:
8 $ $ $ $
Total Hours
Worked During
Year:
Job Duties:
Related to:
How Related:
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-15 Name or ID: Title/Position: Wages/Salary: Bonus: Other
Compensation:
Total
Compensation:
9 $ $ $ $
Total Hours
Worked During
Year:
Job Duties:
Related to:
How Related:
10 $ $ $ $
Total Hours
Worked During
Year:
Job Duties:
Related to:
How Related:
J.2. Related Vendors. Please provide the following information for all vendors related to the parties listed in the Ownership Table (Table 1) shown in A.5:
Table 4: Vendors Related to Company Owners
Name: Contact Information: How Related: Products/Services Provided: Total Payments During Year:
$
$
$
$
$
$
$
$
$
$
$
$
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-16 J.3. Property or Facilities Leased from Related Parties. Does the Company rent or lease property and/or facilities from another entity (organization or individual)? Yes No
- If “yes,”
a. Are any of the Company’s owners/stockholders, or members of their immediate family, also owners/stockholders of the other entity?
Yes No
- If “yes,” please explain:
b. Have the rental/lease costs been adjusted to the property owner’s actual costs? Yes No
- If “yes,” what basis was used to determine actual cost? (E.g., the property owner’s tax return less interest expense, plus cost of money).
Description:
J.4. Other Related-Party Transactions. Did the Company engage in any transactions with related parties other than those listed and described in J.1 through J.3?
No Yes. If “yes,” please complete Table 5:
Table 5: Other Related-Party Transactions
Name: Contact Information: How Related: Products/Services Provided: Total Payments During Year:
$
$
$
$
$
$
$
$
$
$
$
$
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-17 K. Other Questions
K.1. Life Insurance. Does the Company pay life insurance for officers/principals? Yes No
- If “yes,”
(a) Have any costs associated with this life insurance been included on the indirect cost rate schedule ? Yes − total amount: No
(b) Please identify the beneficiary of the life insurance:
Company/surviving partners Officer/principal’s family Other (specify)
(c) Please identify the type(s) of the life insurance:
Term Whole life Universal life Endowments (annuities) Accidental death Other (please specify):
K.2. Suspension or Debarment. Has the Company, its parent, subsidiary, or any owner, stockholder, officer, partner, or employee of the Company been suspended or debarred from doing business by any State or the Federal government?
Yes No
- If “yes,” please provide complete details:
K.3. Updates for Changes to FAR Part 31. Does the Company have an existing process designed to provide timely updates to company policies and procedures to accommodate changes in the FAR Subpart 31.2 cost principles?
Yes No
- If “yes,” please describe the process:
K.4. Risk Assessment. Does the Company have a process for assessing risks that may result from changes in cost accounting systems or processes?
Yes No
- If “yes,” please describe the process. How are risks identified and addressed? K.5. Communications of FHWA/DOT Requirements. How does information flow from the FHWA/State DOT to appropriate management personnel? (E.g., How are relevant updates to State DOT procedures or Federal Regulations disseminated to project managers and accounting personnel?)
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-18 I certify that to the best of my knowledge and belief this ICQ is a complete and accurate representation of the above-named Company’s cost accounting and billing practices.
Typed or Printed Name
___________________________
Signature Title Date Completed
Note: The representations on this ICQ were made by, and are the responsibility of, the Company’s management.
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-19 Keyword Index
Keyword or Phrase Section Page
Accounting method/basis (cash, accrual, or hybrid) B.2 B-4 Accounting policies (by category) B.3 B-4
Accounting records (types of) C.4 B-6
Accounting system (integration of) C.3 B-6
Allocation base(s) used to compute indirect cost rate(s) C.11 B-7 Allocation of cost versus billing G.4 B-11
Attachments (list of required documents) -- B-2
Audits/examinations (within the past three years) B.7 B-5 Authorization (ensuring that costs are not billed prior to proper authorization) H.6 B-12 Billing rates G.1 B-11
Bonuses (bonuses paid or accrued, bonus plan, and eligibility) I.1 B-14 Budgeting system (project planning and oversight) C.9 B-7 Business form (sole proprietorship, partnership, corporation, etc.) A.2 B-2 Classification of cost items (accounting and billing considerations) H.4 B-12 Common ownership A.4 B-3
Communication of FHWA/DOT requirements K.5 B-18
Computer expenses (outsourced versus in-house, CADD charge rate, usage logs, etc.) H.8 B-13 Contract mix (revenue generated by each type of contract) A.10 B-4 Contract modifications (time tracking associated with work done on modifications) F.4 B-10 Contract/purchased labor G.5 B-11
Cost allocation (consistency of) C.10 B-7
Credits associated with direct costs H.2 B-12
Design/build stipends H.3 B-12
Direct and indirect expenses (how recorded in accounting system) C.5 B-6 Divisions/cost centers (list of) C.7 B-7
Employees (number of) A.8 B-4
FAR Part 31 (knowledge of) B.6 B-5
Field offices/field overhead rates C.12 B-7
Fiscal period (reporting period for financial purposes) B.1 B-4 Fraud, abuse, and contract violations B.5 B-5
Indirect cost schedule (when prepared, by whom, and period covered) B.4 B-5 Information technology data safeguards D.4 B-8
Information technology policies D.1 B-8
Information technology risk assessment D.2 B-8
Information technology security review D.3 B-8
Job-cost system C.2 B-6
Labor (direct and indirect - timesheet reporting codes) F.1 B-10 Life insurance (costs, types, and beneficiaries) K.1 B-18 Locations (number of offices and locations) A.7 B-3
Nonbillable costs (accounting for) H.5 B-12
Nonsalary direct costs (Other direct costs) H.1 B-12
Overtime (allocation of) G.3 B-11
Overtime (premium portion) G.2 B-11
Overtime (uncompensated) F.3 B-10
Ownership table (list of owners with >5% ownership) A.5 (Table 1) B-3 Parent/subsidiary relationships A.3 B-3
Pay cycle (standard pay periods) E.2 B-9
Payroll register (components of) E.3 B-9
Payroll service (internal or external) E.1 B-9
Printing and reproduction costs (outsourced versus in-house, tracking, usage logs, etc.) H.9 B-13 Project-specific indirect cost rate(s) C.13 B-8
Reasonableness of executive compensation (description of procedures performed to establish reasonableness)
I.2 B-14
Reconciliations (financial accounting system to job-cost system) C.8 B-7 Related-party transactions (employees) J.1 (Table 3) B-15 to B-16 Related-party transactions (other) J.4 (Table 5) B-17
Related-party transactions (property or facilities leased from) J.3 B-17 Related-party transactions (vendors) J.2 (Table 4) B-16 Revenue sources (Governmental vs. commercial; prime vs. subconsultant) A.9 B-4
AASHTO Internal Control Questionnaire for Consulting Engineers
Internal Control Questionnaire for Consulting Engineers (Version: 2016- 01 ) AASHTO Uniform Auditing & Accounting Guide (2015 Edition) – APPENDIX B Page B-20 Keyword Index
Keyword or Phrase Section Page
Risk Assessment (as related to changes to the cost accounting system or Company policy) K.4 B-18 Services provided A.6 B-3
Software (general ledger/accounting system) C.1 B-6
Suspension or debarment K.2 B-18
Telephone Costs (billing, tracking, and coding) H.10 B-13 Timekeeping system (timesheet coding, certification, approval, etc.) E.4 B-9 Unallowable activities (types of activities ineligible for cost reimbursement) H.11 (Table 2) B-14 Unallowable costs (how determined and how excluded from indirect cost schedule) C.6 B-6 Updates for changes to FAR Part 31 (frequency of updates to procedures/policies) K.3 B-18 Vehicle expenses (number leased/owned, mileage logs, billing rate, etc.) H.7 B-12 to B-13 Work week (normal operating hours) F.2 B-10
Year established (year the Company was founded) A.1 B-2
12.L.
AGENDA
STAFF REPORT
MEETING DATE: 3/17/2026 AGENDA SECTION: CONSENT CALENDAR
SUBJECT:
Recordation of final parcel map for Tentative Parcel Map No. 0011-24, subdividing an existing 6.82- acre parcel at the southwest corner of 9 1/4 Avenue and East Myrtle Street into two parcels.
RECOMMENDATION:
Recommendation: Staff recommends that the City Council authorize the recordation of the final parcel map for Tentative Parcel Map No. 0011-24, subdividing 6.82-acres of High Density Residential designation into two parcels located on the southwest corner of 9 ¼ Avenue and East Myrtle Street, as approved by Resolution No. 2025-18 on March 25, 2025.
Recommended Motion: I move to authorize the recordation of the final parcel map for Tentative Parcel Map No. 0011-24.
BACKGROUND:
Tentative Parcel Map No. 0011-24 is a request to subdivide 6.82-acres of R-H (High Density Residential) zoned property into two parcels.
On March 25, 2025, the Planning Commission passed and adopted Resolution 2025-18 approving Tentative Parcel Map 0011-24.
The project site is partially developed with one building and site improvements existing on the proposed Parcel B.
The site is bounded by 9 ¼ Avenue to the West and by county farmland to the East, North and South. Parcel A & B will front 9 ¼ Avenue, and Parcels A will be 2.14-acres while Parcel B will be 4.68-acres.
A 9-foot Irrevocable Offer of Dedication (IOD) in fee for right-of-way along the East side of Parcel A is being dedicated to the City as part of the parcel map. This 9-foot IOD will accommodate future street widening of 9 ¼ Avenue.
FISCAL IMPACT:
There are no fiscal impacts associated with this work. Impact fees will be assessed at time of development of each parcel.
ATTACHMENTS:
1. Aerial Map
2. Parcel Map
CALIFORNIA LAND SURVEYINGPO BOX 1175THREE RIVERS, CA 93271www.californialandsurveying.com 2/20/26
LEE REYNOLDSHANFORD, CA 93232NEW BEGINNINGS ASSEMBLY OF GOD CHURCH PROFESSIONALLANDSURVEYORSTATEOFCALIFORNIAMICHAEL.FOULKNO. 7803L A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUALWHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, ORVALIDITY OF THAT DOCUMENT.STATE OF CALIFORNIA/COUNTY OF ORANGEON______________________________, BEFORE ME,________________________________________A NOTARY PUBLIC IN AND FOR SAID COUNTY AND STATE, PERSONALLY APPEARED______________________________________________________________________________________WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARESUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME INHIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THEPERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOINGPARAGRAPH IS TRUE AND CORRECT.WITNESS MY HAND.____________________________________________________ _______________________________________________________SIGNATURE
PRINT NAME
MY COMMISION EXPIRES________________________MY COMMISION No.________________________PRINCIPAL PLACE OF BUSINESS________________________ COUNTY(NO NOTARY SEAL REQUIRED PURSUANT TO GOVERNMENT CODE, SECTION 66436(C).) THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY INCONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THEREQUEST OF LEE REYNOLDS, ON SEPTEMBER 14, 2024 AND SAID FIELD SURVEY IS TRUE AND COMPLETE ASSHOWN. I HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED ORCONDITIONALLY APPROVED TENTATIVE MAP, IF ANY. ALL MONUMENTS ARE OF THE CHARACTER ANDOCCUPY THE POSITIONS INDICATED ON AND ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED.___________________________________________________________________________________________MICHAEL L. FOULK, PLS 7803 DATE
I HEREBY STATE THAT I HAVE EXAMINED THIS MAP, AND I AM SATISFIED THAT IT IS TECHNICALLY CORRECT.DATED THIS ___________ DAY OF____________, 20__________________________________________________________________________________________________MICHAEL E. LONG, P.L.S. 6815ACTING FOR THE CITY OF HANFORDDOCUMENT NO.:_______________________________ FEE PAID:__________________FILED THIS_________________ DAY OF_____________________ , 20_______ AT______________ ___ M.IN BOOK_______________ OF PARCEL MAPS, AT PAGES _____ , KINGS COUNTY RECORDS,AT THE REQUEST OF MICHAEL L. FOULKKRISTINE LEE, COUNTY RECORDERBY: ___________________________________________________________DEPUTY THE UNDERSIGNED HEREBY CERTIFY THAT THEY ARE THE ONLY PERSONS HAVING ANY RECORD TITLE INTEREST IN THEREAL PROPERTY INCLUDED WITHIN THE BOUNDARIES OF THE SUBDIVISION SHOWN UPON THIS MAP, AND DO HEREBYCONSENT TO THE PREPARATION AND RECORDING OF SAID MAP AND THAT THE CONSENT OF NO OTHER PERSON ISNECESSARY. WE HEREBY OFFER FOR DEDICATION AND DO HEREBY DEDICATE THE FOLLOWING, AS SHOWN WITHIN THEBOUNDARIES OF THE MAP HEREON, FOR THE SPECIFIED PURPOSES:THE REAL PROPERTY DESCRIBED BELOW IS DEDICATED IN FEE FOR PUBLIC PURPOSES:AN IRREVOCABLE OFFER OF DEDICATION IN FEE TO THE CITY OF HANFORD AS SHOWN HEREON AND DESIGNATED AS“IRREVOCABLE OFFER OF DEDICATION IN FEE FOR RIGHT-OF-WAY”.______________________________________________________________________________________RON S. GRAVELL DATE
NEW BEGINNINGS ASSEMBLY OF GOD CHURCH, A NONPROFIT CORPORATIONSECRETARY/TREASURER AS DELINEATED ON THE FEDERAL EMERGENCY MANAGEMENT AGENCY, NATIONAL FLOOD INSURANCE PROGRAM, FLOODINSURANCE RATE MAP, FOR COMMUNITY NUMBER 060088, CITY OF HANFORD, COUNTY OF KINGS, STATE OF CALIFORNIA ANDCOMMUNITY NUMBER 060086, KINGS COUNTY UNINCORPORATED AREAS, COUNTY OF KINGS, STATE OF CALIFORNIA, DATEDJUNE 16, 2009, PANEL No. 06031C0205C THE PROPERTY ON THIS MAP LIES WITHIN ZONE X (UNSHADED), OUTSIDE THE 0.2PERCENT ANNUAL CHANCE FLOOD HAZARD, WHICH FLOOD ZONE DOES NOT REQUIRE FLOOD MITIGATION MEASURES.
APPROVED BY THE CITY OF HANFORD PLANNING COMMISSION IN ACCORDANCE WITH THE REQUIREMENTS OF LAW IN DULYAUTHORIZED MEETING HELD ON MARCH 25, 2025._____________________________________________________________________________JASON WATERS, COMMUNITY DEVELOPMENT DIRECTOR DATE
TPM 0011-24SHEET 1 OF 2
C:\USERS\SAGE ROOT\ONEDRIVE - CALIFORNIA LAND SURVEYING\DOCUMENTS - CALIFORNIA LAND SURVEYING\2024-035 NEW BEGINNINGS CHURCH (HANFORD)\CAD\HANFORD FPM 1-28-26.DWG ALL THAT PORTION OF THE EAST HALF OF THE SOUTHEAST QUARTER OF SECTION 30, TOWNSHIP 18 SOUTH, RANGE 22 EAST,MOUNT DIABLO BASE AND MERIDIAN, IN THE COUNTY OF KINGS, STATE OF CALIFORNIA, LYING NORTH OF THE NORTHRIGHT-OF-WAY LINE OF THE SOUTHERN PACIFIC RAILROAD DESCRIBED AS FOLLOWS:COMMENCING AT THE NORTHWEST CORNER OF THE AFORESAID EAST HALF;THENCE SOUTH 0°03'02" WEST, A DISTANCE OF 1,099.02 FEET TO THE TRUE POINT OF BEGINNING;THENCE SOUTH 89°52'58" EAST, A DISTANCE OF 525.00 FEET;THENCE SOUTH 0°03'02" WEST, A DISTANCE OF 601.69 FEET;THENCE NORTH 89°52'58" WEST, A DISTANCE OF 525.00 FEET TO A POINT ON THE WEST LINE OF THE AFORESAID EAST HALF;THENCE NORTH 0°03'02" EAST, ALONG SAID WEST LINE A DISTANCE OF 601.69 FEET TO THE POINT OF BEGINNING, AND ALSOEXCEPTING THAT PORTION DESCRIBED AS:EXCEPTING THEREFROM SUCH INTEREST IN THE WEST 25.00 FEET OF THE EAST HALF OF THE SOUTHEAST QUARTER OF SAIDSECTION AS CONVEYED IN THE DEED FROM L.A. VUCOVICH TO THE COUNTY OF KINGS, DATED AUGUST 5, 1911 RECORDED INBOOK 1 AT PAGE 486 OF RIGHTS-OF-WAY.SAID LAND IS PURSUANT TO THE DOCUMENT ENTITLED "PARCEL MAP WAIVER FOR LOT LINE ADJUSTMENT NO. 2009-02".RECORDED ON JUNE 8, 2010 AS INSTRUMENT NO. 1009253, OFFICIAL RECORDS OF SAID COUNTY.EXCEPTING THEREFROM THAT PORTION OF SAID LAND THAT WAS DEDICATED AND ACCEPTED IN THE DOCUMENT ENTITLED"IRREVOCABLE OFFER OF DEDICATION OF REAL PROPERTY FOR PUBLIC PURPOSES 9 1/4 AVENUE", RECORDED ON 06/19/1997,AS INSTRUMENT NO. 1997-11847 OF OFFICIAL RECORDS.MYRTLE STREETHAWTHORN STREETLACEY BOULEVARD9-1/4 AVENUEKENN CIRCLESOUTHERN PACIFIC RAILROADSCALE: 1"=500' THIS IS TO CERTIFY THAT THE PROVISIONS OF ARTICLE 8 OF CHAPTER 4 OF THE GOVERNMENT CODE HAVEBEEN COMPLIED WITH REGARDING DEPOSITS.ERIK URENA, DIRECTOR OF FINANCEBY: __________________________________________________________________________________________DEPUTY DATE
I, LISA A. DOCK, HEREBY STATE THAT I HAVE EXAMINED THE ANNEXED MAP, THAT THE SUBDIVISION AS SHOWN ISSUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP AND ANY APPROVED ALTERATION THEREOF AND THATALL PROVISIONS OF SECTIONS 66425 THROUGH 66450, INCLUSIVE, OF THE GOVERNMENT CODE AND ANY LOCAL ORDINANCESAPPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH.DATED THIS ___________ DAY OF____________, 20__________________________________________________________________________________________________LISA A. DOCK, R.C.E. 68225CITY ENGINEER BEING A DIVISION OF A PORTION ON THE EAST HALF OF THE SOUTHEAST QUARTER OF SECTION 30, TOWNSHIP 18 SOUTH,RANGE 22 EAST, MOUNT DIABLO BASE AND MERIDIAN, IN THE CITY OF HANFORD, COUNTY OF KINGS, STATE OF CALIFORNIA THIS IS TO STATE THAT AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF HANFORD HELD ON THE _____ DAY OF_______________________, 20____, AN ORDER WAS DULY AND REGULARLY MADE AND ENTERED APPROVING THIS MAP ANDSUBDIVISION AND, ON BEHALF OF THE PUBLIC, FOREGOING THE ACCEPTANCE OF THE IRREVOCABLE OFFER OF DEDICATION INFEE TO THE CITY OF HANFORD AS SHOWN HEREON AND DESIGNATED AS “IRREVOCABLE OFFER OF DEDICATION IN FEE FORRIGHT-OF-WAY” AT PRESENT TIME; PROVIDED HOWEVER, THE IRREVOCABLE OFFER OF DEDICATION IN FEE SHALL REMAIN INFULL FORCE AND EFFECT UNTIL ACCEPTED OR FORMALLY REJECTED BY SEPARATE RESOLUTION OF THE CITY COUNCIL ALLINCLUDED WITHIN THE BOUNDARIES OF THE SUBDIVISION AND AS SHOWN AND/OR STATED UPON THE MAP.___________________________________________________________________________________NATALIE CORRAL, CITY CLERK DATE
N89° 52' 58"W 525.00'[N89° 52' 58"W] [525.00'](N89° 56' 58"W) (525.00')491.00'491.00' 186.69'415.00'
500.00'S89° 52' 58"E 525.00'
N0° 03' 02"E 186.69'BASIS OF BEARINGS(S0° 03' 02"W) (2651.43')S0° 03' 02"W 2651.31'1099.02'[1099.02'](1099.02')
4.68 ACRES NET2.14 ACRES NET(S89° 56' 58"E) (525.00')[S89° 52' 58"E] [525.00']S89° 52' 58"E 525.00' 601.69' [601.69'] (601.69')
S0° 03' 02"W 601.69'[S0° 03' 02"W] [601.69'](S0° 03' 02"W) (601.69') N0° 03' 02"E 415.00'950.60'(950.72')
NORTH50'25'50'0SHEET 2 OF 2
C:\USERS\SAGE ROOT\ONEDRIVE - CALIFORNIA LAND SURVEYING\DOCUMENTS - CALIFORNIA LAND SURVEYING\2024-035 NEW BEGINNINGS CHURCH (HANFORD)\CAD\HANFORD FPM 1-28-26.DWG CALIFORNIA LAND SURVEYINGPO BOX 1175THREE RIVERS, CA 93271559-786-5510www.californialandsurveying.com THE WEST LINE OF THE EAST HALF OF THE SOUTHEASTQUARTER OF SECTION 30 TOWNSHIP 18 SOUTH, RANGE22 EAST, MOUNT DIABLO BASE AND MERIDIAN, TAKEN ASS00° 03' 02"W, PER MAP RECORDED IN VOLUME 23 ATPAGE 86 OF LICENSED SURVEYORS' PLATS, KINGSCOUNTY RECORDS 2/20/26
SCALE: 1"=50'
BEING A DIVISION OF A PORTION ON THE EAST HALF OF THE SOUTHEAST QUARTER OF SECTION 30, TOWNSHIP 18 SOUTH,RANGE 22 EAST, MOUNT DIABLO BASE AND MERIDIAN, IN THE CITY OF HANFORD, COUNTY OF KINGS, STATE OF CALIFORNIAPROFESSIONALLANDSURVEYORSTATEOFCALIFORNIAMICHAEL.FOULKNO. 7803L 9-1/4 AVENUE
Hanford, CANEW BEGINNINGS ASSEMBLY OF GOD CHURCHA NON-PROFIT CORPORATION 25'PER DOCUMENT RECORDEDAUGUST 5, 1911IN BOOK 1 AT PAGE 486 OF RIGHTS-OF-WAY = MONUMENT FOUND AND ACCEPTED AS DESCRIBED= SET 1/2" REBAR, PLASTIC CAP STAMPED PLS 7803, 6" DEEP= EPOXIED TAG STAMPED L.S.7803 IN 1/2" HOLE IN CONCRETE= SUBJECT PARCEL BOUNDARY= SECTION LINE= STREET CENTERLINE= RIGHT OF WAY= RECORD DATA PER L.S.P. 23-086, VOLUME 23 OF LICENSE SURVEYS,AT PAGE 86 K.C.R. OR CALCULATED THEREFROM= RECORD DATA PER DOCUMENT NUMBER 1103766, RECORDED MARCH 3, 2011, KINGS COUNTY RECORDSOR CALCULATED THEREFROM= KINGS COUNTY OFFICIAL RECORDSALL DISTANCES SHOWN ARE GROUND DISTANCES AND ARE IN FEET AND DECIMALS THEREOF.( ) EPOXIED TAG STAMPED LS 7803 IN 1/2" HOLE IN CONCRETESEARCHED FOR 25' WITNESSPER L.S.P. 16-78, NOT FOUNDFOUND 30' WITNESS CORNER1/2" REBAR CAPPED LS 4375PER L.S.P. 23-86 K.C.R.3.91' N88° 01' 40"W FROM MY POSITIONDID NOT ACCEPT FOUND 1/2" REBAR, NO TAG, 12" DEEPPER L.S.P. 16-78 K.C.R.0.65' N6° 27' 42"E FROM MY POSITIONDID NOT ACCEPTFOUND 1/2" REBAR, PLASTIC CAP STAMPED LS 473522" DEEP PER L.S.P. 16-78 K.C.R.0.61' N12° 01' 33"E FROM MY POSITIONDID NOT ACCEPT TPM 0011-24
1/2" REBAR PER L.S.P. 23-86NOT FOUND[ ]
FOUND 30' WITNESS CORNER1/2" REBAR, PLASTIC CAP STAMPED LS 437512" DEEP PER L.S.P. 23-86 K.C.R.5.08' N89° 05' 10"E FROM MY POSITIONDID NOT ACCEPT K.C.O.R.
9'IRREVOCABLE OFFER OF DEDICATIONFOR PUBLIC PURPOSES9-1/4 AVENUERECORDED JUNE 19, 1997AS INSTRUMENT No. 1997-11847 K.C.O.R.FOUND 2" ALUMINUM CAP DOWN 0.20'STAMPED L.S.4735PER L.S.P. 19-18 K.C.R.FOUND 2-1/2" BRASS CAP IN WELLSTAMPED RCE 30323PER L.S.P. 19-18 K.C.R.
EAST FLORINDASTREETLACEYBOULEVARD
34' 9'IRREVOCABLE OFFER OF DEDICATION IN FEEFOR RIGHT OF WAY9-1/4 AVENUEPER THIS MAP
12.M.
AGENDA
STAFF REPORT
MEETING DATE: 3/17/2026 AGENDA SECTION: CONSENT CALENDAR
SUBJECT:
Waiver of the second reading and adoption of Ordinance 26-02 for the formation of Community Facilities District No. 2026-3 (Public Maintenance Services)
RECOMMENDATION:
Recommendation: Staff recommends that City Council, by motion, waive the second reading and adopt Ordinance 26-02 to levy special taxes for CFD 2026-3.
Recommended Motion: I move to waive the second reading and adopt Ordinance 26-02 to levy special taxes for CFD 2026-3.
BACKGROUND:
The project Lunaria Subdivision Development (the “Project”) is a planned residential development within the City of Hanford (the “City”) that includes 457 single-family residential lots, internal roads, a drainage retention basin, and a 5.82-acre park. The areas proposed for inclusion in CFD 2026-3 currently are Phase 1A and Phase 1B of the Project shown in the attached Exhibit A, owned by D.R.
Horton, and is generally located east of 10½ Avenue between Hanford-Armona Road and Houston Avenue.
Phase 1A and Phase 1B include the development of 107 single-family residential parcels. The boundary of the CFD includes the area within the assessor’s parcel numbers as depicted on Exhibit A . Phase 2 through Phase 6 will be annexed to the CFD as the phases are developed.
On January 20, 2026, the City Council adopted a Resolution of Intention to form a Mello-Roos community facilities district, CFD 2026-3 (Public Maintenance Services), to finance the impact by new development on landscaping and lighting maintenance, park maintenance, drainage maintenance and street maintenance.
The City Council, on March 3, 2026, held a public hearing to receive public testimony and property owner protests, if any, with regard to the formation of the CFD and the levy of a special tax. At this meeting the City Council introduced and waived the reading of Ordinance 26-02, authorizing the levy of a special tax within the boundaries of CFD 2026-3 and adopted:
(1) Resolution of Formation (Resolution 2026-10-R) forming and establishing CFD 2026-3, (2) Resolution calling a special tax election (Resolution 2026-11-R), (3) Resolution declaring the results of a special landowner election (Resolution 2026-12-R),
A CFD Report prepared by Willdan Financial Services is included as required by the Mello-Roos Community Facilities Act of 1982. This report provides a brief description of the public maintenance services which will be required to adequately meet the needs of the CFD and estimates of costs of providing those public maintenance services. In addition, the report includes a map showing the boundaries of the proposed CFD.
FISCAL IMPACT:
The estimated annual revenue received by the City for CFD 2026-3 will be $409,472 which is based on the maximum special tax rates for Fiscal Year 2026/27 for an estimated 457 single family residential parcels. The annual revenue amount is expected to increase as development of additional property occurs within CFD 2026-3 due to annexations. The special tax for CFD 2026-3 includes an annual CPI adjustment. The process for the formation is funded by the developer, and no General Fund monies are used for this effort.
ATTACHMENTS:
1. Exhibit A - Track 938 1A and 1B - Aerial Maps
2. Ordinance NO. 26-02
3. Hanford CFD Report 2026-3 (Public Maintenance Services)
B
SHEET 1 OF 6
CITY OF HANFORD, COUNTY OF KINGSSTATE OF CALIFORNIACOUNTY TRACT NO. 938 - PHASE 1LUNARIA - PHASE 1A N
W. LACEY BLVDE. LACEY BLVDE. 7TH STREETE. 4TH STREETS 10 1/2 AVENUE HANFORD ARMONA RDS. 10TH AVENUES. 9TH AVENUEHOUSTON AVEHUME AVEIONA AVES. 11TH AVENUES. 12TH AVENUEMALL DR.W. 7TH ST.S. IRWIN ST.S. DOUTY ST.E. 3RD STREET DRAFT
SUBJECT TO AGENCY REVIEW
3-17-2025
2812345252627313029364540413942384337443348354634473249 PARCEL 1____PM ____
PARCEL 4____PM____
S HARRISSTREETCARSON WAYSUNFLOWERAVENUEORCHARD DRIVEECHO LANEDIAMOND DRIVEDIAMONDDRIVED.N. 2016-22364D.N. 2017-15278 HANFORD CEMETERYDISTRICTHANFORD CEMETERY DISTRICTD.N. 2005-28510 D.N. 2024-00256D.N. 2014-08812D.N. 2021-11557D.N. 2013-11521
LOT B - PARKLOT B - PARK
LOT ASTORM BASINADJUSTED PARCEL 2LLA NO. 2023-00242024- , O.R.K.C.DESIGNATEDREMAINDER2423181920212217136147158169101112BEVERLYDRIVE TRACT 475LSP 11-68PARCEL 2____PM ____PARCEL 3____PM ____
ABBY LANESOUTHHARRISSTREET
LSP 4-77
CURVE TABLE
SHEET 2 OF 6
OVERALL BOUNDARYHANFORD-ARMONA ROAD
N
SOUTH 10 1/2 AVENUE SOUTH 10TH AVENUEHOUSTON AVENUE
CITY OF HANFORD, COUNTY OF KINGSSTATE OF CALIFORNIACOUNTY TRACT NO. 938 - PHASE 1LUNARIA - PHASE 1A
SHEET 1 OF 4
N
W. LACEY BLVDE. LACEY BLVDE. 7TH STREETE. 4TH STREETS. 10 1/2 AVENUE HANFORD ARMONA RDS. 10TH AVENUES. 9TH AVENUEHOUSTON AVEHUME AVEIONA AVES. 11TH AVENUES. 12TH AVENUEMALL DR.W. 7TH ST.S. IRWIN ST.S. DOUTY ST.E. 3RD STREET CITY OF HANFORD, COUNTY OF KINGSSTATE OF CALIFORNIACOUNTY TRACT NO. 938 - PHASE 2LUNARIA - PHASE 1B
CARNEGIE WAYABBY LANEBEVERLY DRIVE
D.N. 2016-22364D.N. 2017-15278
HANFORD CEMETERY DISTRICTD.N. 2005-28510
D.N. 2024-00256D.N. 2014-08812D.N. 2021-11557D.N. 2013-11521TRACT NO. 47511 LS 68, K.C.R. 524135583657375638553954405344494251435046474548123456782710111213141522232425263128293033323417161920189 ADJUSTED PARCEL 2LLA NO. 2023-0024D.N. 2025-_____________21LOT A - STORM BASINHANFORD CEMETERY DISTRICT21ORCHARD DRIVEPARCEL 1____PM ____, K.C.R.
PARCEL 4____PM____, K.C.R.PARCEL 2____PM ____, K.C.R.PARCEL 3____PM ____, K.C.R.
TRACT NO. 938 - PHASE 1LUNARIA - PHASE 1A_____ LS, _____ K.C.R.LOT B - PARK12345678910111213141516171819202122232425262729283149324635433842394041LOT ASTORM BASINECHO LANEABBY LANECARSONWAYSOUTHHARRISSTREETSUNFLOWERAVENUE LSP 4-77SHEET 2 OF 4
OVERALL BOUNDARYHANFORD-ARMONA ROAD
NSOUTH 10 1/2 AVENUE SOUTH 10TH AVENUEHOUSTON AVENUE A
A
ABA BA
CITY OF HANFORD, COUNTY OF KINGSSTATE OF CALIFORNIACOUNTY TRACT NO. 938 - PHASE 2LUNARIA - PHASE 1B A
ORDINANCE NO. 26-02
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HANFORD,
CALIFORNIA, LEVYING SPECIAL TAXES WITHIN THE CITY OF HANFORD COMMUNITY FACILITIES DISTRICT NO. 2026-3 (PUBLIC MAINTENANCE
SERVICES)
WHEREAS, on January 20, 2026, the City Council of the City of Hanford (the “City Council”) adopted Resolution No. 2026-03-R entitled “A Resolution of the City Council of the City of Hanford Declaring Its Intention to Establish City of Hanford Community Facilities District No. 2026-3 (Public Maintenance Services) and to Authorize the Levy of a Special Tax Therein to Finance Certain Services” (the “Resolution of Intention”), stating its intention to establish the City of Hanford Community Facilities District No. 2026-3 (Public Maintenance Services) (the “District”) to fund certain services described therein (the “Services”) pursuant to the Mello-Roos Community Facilities Act of 1982, California Government Code section 53311 et seq. (the “Act”); and
WHEREAS, notice was published as required by the Act of the public hearing called pursuant to the Resolution of Intention as to the City Council’s intention to form the District and to provide for the costs of the Services; and
WHEREAS, the Resolution of Intention called for a public hearing on the District to be held on March 3, 2026, and on this date the City Council held a public hearing, as required by the Act, relative to its decision to proceed with the formation of the District and the levy of special taxes therein; and
WHEREAS, at the public hearing all persons desiring to be heard on all matters pertaining to the formation of the District and the levy of the special taxes were heard, evidence was presented and considered by this City Council and a full and fair hearing was held; and
WHEREAS, subsequent to the close of the public hearing, this City Council adopted resolutions entitled "Resolution of Formation of the City Council of the City of Hanford to establish City of Hanford Community Facilities District No. 2026-3 (Public Maintenance Services), to establish an Appropriations Limit therefor, to authorize the Levy of A Special Tax therein, and to Submit the establishment of an Appropriations Limit and the Levy of Special Taxes to the Qualified Electors thereof” (the “Resolution of Formation”), and "Resolution of the City Council of the City of Hanford calling a Special Election and submitting to the Qualified Electors of City of Hanford Community Facilities District No. 2026-3 (Public Maintenance Services) propositions regarding the establishment of an appropriations Limit and the annual Levy of a Special Tax Within the Community Facilities District", which resolutions established the District, authorized the levy of a special tax within the District, and called an election within the District on the proposition of levying a special tax within, and establishing an appropriations limit for, the District; and
WHEREAS, an election was held within the District in which the landowners approved said propositions by ballots cast in the election.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Hanford as follows:
Section 1. By the passage of this Ordinance, this City Council hereby authorizes and levies special taxes within the District, pursuant to the Act, at the rate and in accordance with the rate and method of apportionment of special taxes appended as Exhibit B to the Resolution of Formation (the “Rate and Method of Apportionment”), which Resolution of Formation is by this reference incorporated herein. The Special Tax is hereby levied to pay for the Services for the District, as contemplated by the Resolution of Formation and the Rate and Method of Apportionment, commencing in fiscal year 2026/27 and in each fiscal year thereafter.
Section 2. The Finance Director of the City or her designee is hereby authorized and directed each fiscal year to determine the specific special tax rate and amount to be levied for each parcel of real property within the District, in the manner and as provided in the Rate and Method of Apportionment.
Section 3. Exemptions from the levy of the Special Tax shall be as provided in the Resolution of Formation and the applicable provisions of the Act. In no event shall special taxes be levied on any parcel within the District in excess of the maximum tax specified in the Rate and Method of Apportionment.
Section 4. All of the collections of the special tax shall be used as provided for in the Act and in the Resolution of Formation, including, but not limited to, the payment of costs of providing the Services, the payment of City costs in administering the District and the costs of collecting and administering the special tax.
Section 5. The special taxes shall be collected from time to time as necessary to meet the financial obligations of the District. The special taxes will be collected in the same manner as ordinary ad valorem property taxes, and the special taxes shall have the same lien priority, and be subject to the same penalties and the same procedure and sale in cases of delinquency as provided for ad valorem taxes. In addition, the provisions of California Government Code section 53356.1 shall apply to delinquent special tax payments. The Finance Director or her designee is hereby authorized and directed to provide all necessary information to the auditor/tax collector of the County of Kings and to take all actions necessary to effect proper billing and collection of the special tax, so that the special tax shall be levied and collected in sufficient amounts and at the times necessary to satisfy the financial obligations of the District in each fiscal year.
Notwithstanding the foregoing, any special taxes that cannot be collected on the County tax roll, or are not so collected, may be collected through direct billing by the City.
Section 6. If for any reason a court with jurisdiction finds any portion of this ordinance to be invalid or finds the special tax to be inapplicable to any particular parcel, then the
balance of this ordinance and the application of the special tax to the remaining parcels shall not be affected.
Section 7. This ordinance shall take effect and be in force immediately as a tax measure; and before the expiration of fifteen (15) days after its passage the same shall be published, with the names of the members voting for and against the same, at least once in a newspaper of general circulation published and circulated in the District.
Passed and adopted by the City Council of the City of Hanford at a regular meeting being held on March 3, 2026 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED
Mark Kairis
MAYOR of the City of Hanford
ATTEST:
Natalie Corral
City Clerk
State of California )
County of Kings ) ss
City of Hanford )
I, Natalie Corral, City Clerk of the City of Hanford, do hereby certify the foregoing Resolution was duly passed and adopted at a regular meeting of the City Council of the City of Hanford held on the day of , 2026.
___________________.
Natalie Corral
City Clerk
City of Hanford
City of Hanford
Community Facilities District No. 2026-3
(Public Maintenance Services)
CFD REPORT
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
TABLE OF CONTENTS
I. INTRODUCTION 1
II. DESCRIPTION OF SERVICES 2
III. COST ESTIMATE 4
IV. DESCRIPTION OF BOUNDARIES 5
V. RATE AND METHOD OF APPORTIONMENT 7
City of Hanford CFD 2026-3 (Public Maintenance Services) 1 I. INTRODUCTION
WHEREAS, the City Council of the City of Hanford (hereinafter referred to as the “Council”), in the State of California, did, pursuant Section 53321.5 of Chapter 2.5 of Part 1, of Division 2, of Title 5 of the Government Code of the State of California, as amended (the “Act”), expressly order the filing of a written Community Facilities District Report (“Report”) with the City of Hanford for a proposed Community Facilities District, which Community Facilities District shall be referred to as Community Facilities District No. 2026-3 (Public Maintenance Services), (hereinafter referred to as the “CFD”); and
WHEREAS, the Report generally contains the following:
A brief description of the Public Maintenance Services (the “Services”) which are required to adequately meet the needs of the CFD; and
an estimate of the cost of financing such Services; and
the rate and method of apportionment of the special tax in sufficient detail to allow each property owner within the proposed CFD to calculate the Maximum Special Tax that may be levied against their property.
For particulars, reference is made to the Resolution of Intention, Resolution No. 2026-03- R, as previously approved. All capitalized terms not defined herein are defined in the Rate and Method of Apportionment of Special Tax section of this Report.
NOW THEREFORE, Willdan Financial Services, the appointed responsible firm directed to prepare the Report, pursuant to the provisions of the Act, does hereby submit said Report.
City of Hanford CFD 2026-3 (Public Maintenance Services) 2 II. DESCRIPTION OF SERVICES
The services (the “Services”) described below are proposed to be financed by City of Hanford Community Facilities District No. 2026-3 (Public Maintenance Services) (the “CFD”). The Services are in addition to those provided in the territory of the CFD before establishing the CFD. The Services do not supplant services already available within the territory of the CFD before establishing the CFD.
Landscaping and Lighting Maintenance: includes the labor, material, administration, personnel, equipment and utilities (i.e., water and power) necessary to maintain public landscaping and lighting improvements for, within, or associated with the CFD, including trees, turf, ground cover, shrubs, weed removal, irrigation systems, sidewalk, drainage facilities, lighting, signs, monuments, graffiti removal, walkways, and associated appurtenant facilities located within, or associated with, the CFD.
Park Maintenance: includes the estimated and reasonable costs of providing public park maintenance for, within, or associated with the City or the CFD, including but not limited to (i) the costs of contracting for park maintenance services, including trees, plant material, restrooms, irrigation systems, sidewalks, drainage facilities, weed control, lighting, and parking lot maintenance, (ii) the salaries and benefits of City staff, including maintenance staff, that directly provide park maintenance services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, (iv) utility costs such as water, sewer, lighting and power and (v) City overhead costs associated with providing such services.
Drainage Maintenance: includes the labor, material, testing, reporting, remediation, permitting, general administration, personnel, equipment and utilities necessary to maintain public drainage improvements for, within, or associated with the CFD, including drain inlets, filters, detention basin, storm drain pipeline, and associated appurtenant facilities located within, or associated with, the CFD.
Street Maintenance: includes the labor, material, administration, personnel, equipment and utilities necessary to maintain public streets, streetlights and associated appurtenant facilities for, within, or associated with the City or the CFD, including City overhead costs associated with providing such services within the CFD.
The cost of the Services shall include incidental expenses, including, but not limited to, the costs associated with forming the CFD, determination of the amount of the Special Taxes, collection of the Special Taxes, payment of the Special Taxes, and costs incurred in order to carry out the authorized purposes of the CFD.
City of Hanford CFD 2026-3 (Public Maintenance Services) 3 All Services shall be provided by the City of Hanford, with its own forces or by contract with third parties, or any combination thereof, to be determined entirely by the City of Hanford.
Nothing in this description of Services or any Resolution of the City Council shall be construed as committing the City or the CFD to provide all of the authorized Services. The provision of Services shall be subject to the successful formation of the CFD and the availability of sufficient proceeds of special taxes within the CFD.
Substitution of Services
The description of the Services, as set forth herein, is general in its nature. The final nature of the Services will be determined upon the City’s approval of services. The approval thereof may show substitutes in lieu of, or modification to, the proposed Services in order to provide the public maintenance services necessitated by development occurring in the CFD, and any such substitution shall not be a change or modification in the proceedings as long as such substitute Services serve a function or provide a service substantially similar to that function served or the service provided by the Services described in this Report.
City of Hanford CFD 2026-3 (Public Maintenance Services) 4 III. COST ESTIMATE
Cost Estimates for Services
The CFD is being formed to mitigate the financial impact of providing additional Public Maintenance Services created by new development in the City. The initial Maximum Special Tax that may be levied annually for each land use type is shown in Table 1 of the Rate and Method of Apportionment.
For each fiscal year following the Base Year (Fiscal Year 2026/27), the initial Maximum Special Tax rates shall be automatically increased in accordance with the Annual Escalation Factor.
The budget below represents the estimated cost of Services within the CFD. The City’s budget was used to calculate the initial CFD Budget for Fiscal Year 2026/27 and Special Tax rates and was the basis for the amount necessary to pay for the CFD’s proportionate share of the Services, which are in addition to the Services already provided to the area, if any, before the CFD was created. The budget is expected to increase as annexations to the CFD occur.
DescriptionCFD 2026-3 Fiscal Year 2026/27 Estimated BudgetCity-wide Park Maintenance Impact$3,500 New Park Maintenance 178,000Streetlight Maintenance and Utilities 13,400Landscaping Maintenance and Utilities 38,300Drainage Maintenance 6,600Street Maintenance 106,700Reserve and Future Rehabilitation 55,000CFD Administration 8,000Total $409,500
The estimated budget may increase after Fiscal Year 2026/27 due to new development and cost inflation.
City of Hanford CFD 2026-3 (Public Maintenance Services) 5 IV. DESCRIPTION OF BOUNDARIES
A description of the exterior boundaries of the territory proposed for inclusion in the CFD, including properties and parcels of land proposed to be subject to the levy of a special tax by the CFD, is as shown on the boundary map designated as “PROPOSED BOUNDARIES OF COMMUNITY FACILITIES DISTRICT NO. 2026-3 (PUBLIC MAINTENANCE SERVICES),” which is on file in the office of the City Clerk and is shown as follows for reference.
City of Hanford CFD 2026-3 (Public Maintenance Services) 7 V. RATE AND METHOD OF APPORTIONMENT
A Special Tax of City of Hanford Community Facilities District No. 2026-3 (Public Maintenance Services) (“CFD”) shall be levied on all Assessor's Parcels within the CFD and collected each Fiscal Year commencing in Fiscal Year 2026/27 in an amount determined by the Special Tax Administrator through the application of the rate and method of apportionment of the Special Tax set forth below. All of the real property in the CFD, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.
A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Act” means the Mello-Roos Community Facilities Act of 1982, being Chapter 2.5, Part 1, Division 2 of Title 5 of the Government Code of the State of California, as amended.
“Administrative Expenses” means the following actual or reasonably estimated costs incurred by the City as administrator of the CFD, provided that such costs are directly related to administration of the CFD: costs to determine, levy and collect the Special Taxes, including an allocable share of the salaries and benefits of City employees, the fees of consultants, and legal counsel; the costs of collecting installments of the Special Taxes upon the general tax rolls, including any charges levied by County departments; and the preparation of required reports and any other costs required to administer the CFD in accordance with the Act, as determined by the City.
“Annual Escalation Factor” means the greater of (i) four percent (4%) or (ii) the annual percentage increase in the Consumer Price Index for All Urban Consumers for San Francisco-Oakland-San Jose Area as determined by the Bureau of Labor Statistics. If said index is discontinued, then an alternative index may be used as determined by the Special Tax Administrator.
“Assessor's Parcel” means a Lot or parcel of land shown on an Assessor's Parcel Map with a parcel number assigned by the Assessor of the County that corresponds to a number shown on the County Assessor’s roll.
“Assessor's Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor's Parcel number.
“Attached Residential” means an Assessor’s Parcel of Developed Property, within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure or structures sharing common walls and/or common spaces, qualified as Attached Residential at the City’s discretion, consisting of two or more
City of Hanford CFD 2026-3 (Public Maintenance Services) 8 Dwelling Units, including, but not limited to duplexes, triplexes, and apartment units, as of June 30th preceding the Fiscal Year in which the Special Tax is being levied.
“Base Year” means Fiscal Year 2026/27.
“Building Permit” means a permit issued for new construction of a residential or non- residential structure following the formation of the CFD. For purposes of this definition, “Building Permit” shall not include permits issued solely for grading, utility improvements, or other such improvements that are constructed and installed and are not intended for human occupancy.
“CFD” means City of Hanford Community Facilities District No. 2026-3 (Public Maintenance Services).
“City” means the City of Hanford.
“City Clerk” means the City Clerk for the City or his or her designee.
"Commercial Property" means, in any Fiscal Year, all Developed Property for which a Building Permit was issued on or prior to June 30th preceding the Fiscal Year in which the Special Tax is being levied for a commercial establishment which includes, but is not limited to, retail stores, clothing stores, book stores, drug stores, professional services (i.e., barber shops, dry cleaners), non-warehouse public storage facilities, restaurants, supermarkets, hospitals, movie theaters, appliance and electronic stores, home supply stores, auto parts stores, and other businesses providing such products and services. The City shall make the determination as to whether a Parcel is Commercial Property.
“Council” means the City Council of the City, acting as the legislative body of the CFD.
“County” means the County of Kings, California.
“Detached Residential” means an Assessors’ Parcel of Developed Property within the CFD, for which a Building Permit has been issued for purposes of constructing a residential structure consisting of one single-family detached Dwelling Unit, including Mobile Homes, as of June 30th preceding the Fiscal Year in which the Special Tax is being levied.
“Developed Property” means, for Detached Residential or Attached Residential, an Assessor’s Parcel within the CFD for which a Building Permit was issued on or prior to June 30th preceding the Fiscal Year in which the Special Tax is being levied, based on the number of Dwelling Units or Building Square Footage, as applicable, per City or County records for that Assessor’s Parcel.
City of Hanford CFD 2026-3 (Public Maintenance Services) 9 “Drainage Maintenance Requirement” means for any Fiscal Year in which the Special Taxes are levied, the amount equal to the budgeted costs for providing the labor, material, testing, reporting, remediation, permitting, general administration, personnel, equipment and utilities necessary to maintain public drainage improvements for, within, or associated with the CFD, including drain inlets, filters, detention basin, storm drain pipeline, and associated appurtenant facilities located within, or associated with, the CFD.
“Dwelling Unit” means each separate residential unit that comprises an independent facility capable of conveyance or rental separate from adjacent residential units, in which a person or persons may live, which comprises an independent facility and is not considered to be for non-residential use only, and as defined in the City of Hanford's Municipal Code.
“Exempt Property” means for each Fiscal Year, an Assessor's Parcel within the CFD not subject to the Special Tax. Exempt Property includes: (i) Public Property, (ii) Property Owner Association Property, (iii) Assessor’s Parcels with public or utility easements making impractical their utilization for other than the purposes set forth in the easement such as railroad parcels, roads and landscape lots, (iv) property reasonably designated by the City or Special Tax Administrator as Exempt Property due to deed restrictions, conservation easement, or similar factors that may make development of such property impractical for human occupancy, and (v) Welfare Exemption Property.
“Final Map” means an Assessor’s Parcel Map, a Final Subdivision Map, parcel map, condominium plan, or any other map functionally considered to be an equivalent development map that has been recorded in the Office of the County Recorder.
“Fiscal Year” means the period starting July 1 and ending on the following June 30.
"Industrial Property" means, in any Fiscal Year, all Developed Property for which a Building Permit was issued on or prior to June 30th preceding the Fiscal Year in which the Special Tax is being levied for construction of an industrial, manufacturing, or warehousing structure. The City shall make the determination as to whether a Parcel is Industrial Property.
"Institutional Property" means, in any Fiscal Year, all Developed Property for which a Building Permit was issued on or prior to June 30th preceding the Fiscal Year in which the Special Tax is being levied for construction of an institutional property, including but not limited to private schools, educational centers, child daycares, convalescent centers, hospice care centers, and property used for religious purposes. The City shall make the determination as to whether a Parcel is Institutional Property.
“Landscaping and Lighting Maintenance Requirement” means for any Fiscal Year in which the Special Taxes are levied, the amount equal to the budgeted costs for
City of Hanford CFD 2026-3 (Public Maintenance Services) 10 providing landscaping and lighting maintenance within, or associated with the CFD, including the labor, material, administration, personnel, equipment and utilities (i.e., water and power) necessary to maintain public landscaping and lighting improvements for, within, or associated with the CFD, including trees, turf, ground cover, shrubs, weed removal, irrigation systems, sidewalk, drainage facilities, lighting, signs, monuments, graffiti removal, walkways, and associated appurtenant facilities located within, or associated with, the CFD.
“Land Use Class” means any of the classes listed in Table 1 and defined herein.
“Lot” means an individual legal lot created by an Assessor’s Parcel Map or Final Map.
“Maximum Special Tax” means the maximum Special Tax, determined in accordance with Section C below, that can be levied by the CFD in any Fiscal Year on any Assessor’s Parcel.
“Mobile Home” means a vehicle designed and equipped for human habitation as defined by the California Health & Safety Code § 18008.
“Park” means a public park, open space, trail, dog park dedicated to and/or managed by the City of Hanford.
“Park Maintenance Requirement” means, for any Fiscal Year in which the Special Taxes are levied, the amount equal to the budgeted costs for providing park maintenance services within, or associated with the City or the CFD, including but not limited to (i) the costs of contracting for park maintenance services, including trees, plant material, restrooms, irrigation systems, sidewalks, drainage facilities, weed control, lighting, and parking lot maintenance, (ii) the salaries and benefits of City staff, including maintenance staff, that directly provide park maintenance services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, (iv) utility costs such as water, sewer, lighting and power and (v) City overhead costs associated with providing such services.
“Property Owner Association Property” means, for each Fiscal Year, any property within the CFD that is owned by, or irrevocably dedicated as indicated in an instrument recorded with the County Recorder, to a property owner association, including any master or sub-association, which consists of property owned in common by owners of surrounding properties and it is intended for use for community purposes.
“Proportionately” means, for Developed Property, that the ratio of the actual Special Tax levied per Assessor’s Parcel of Developed Property to the Maximum Special Tax per Assessor’s Parcel of Developed Property is equal for all Assessor’s Parcels of Developed Property. “Proportionately” means, for Undeveloped Property, that the ratio of the actual Special Tax levied per Assessor’s Parcel of Undeveloped Property to the
City of Hanford CFD 2026-3 (Public Maintenance Services) 11 Maximum Special Tax per Assessor’s Parcel of Undeveloped Property is equal for all Assessor’s Parcels of Undeveloped Property.
"Public Property" means, in any Fiscal Year: (i) all Parcels within the boundaries of the CFD that are owned by or irrevocably offered for dedication to the federal government, the State of California, the City or any other public agency; provided, however, that Taxable City Property shall not be categorized as Public Property, and any property leased by a public agency to a private entity and subject to taxation under Section 53340.1 of the Act (as such section may be amended or replaced) shall be taxed and classified in accordance with its use; and (ii) all Parcels within the boundaries of the CFD that are encumbered by an unmanned utility easement making impractical its utilization for other than the purpose set forth in the easement.
“Reserve Fund” means a fund that shall be created and maintained for the CFD for each Fiscal Year to provide necessary cash flow to cover maintenance and operational cost overruns, and delinquencies in the payment of Special Taxes.
“Special Tax” means the Special Tax to be levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to fund the Special Tax Requirement, and shall include Special Taxes levied or to be levied under Sections C and D, below.
“Special Tax Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes.
“Special Tax Requirement” means the sum of (i) Streetscape and Landscape Maintenance Requirement, (ii) Administrative Expenses of the CFD, and (iii) and any amounts required to establish or replenish a Reserve Fund for that Fiscal Year.
“State” means the State of California.
“Street Maintenance Requirement” means, for any Fiscal Year in which the Special Taxes are levied, the amount equal to the budgeted costs for providing the labor, material, administration, personnel, equipment and utilities necessary to maintain public streets, streetlights and associated appurtenant facilities for, within, or associated with the CFD, including City overhead costs associated with providing such services within the CFD.
“Streetscape and Landscape Maintenance Requirement” means the sum of the Landscaping and Lighting Maintenance Requirement, the Park Maintenance Requirement, the Street Maintenance Requirement, and the Drainage Maintenance Requirement.