Hanford City Council
March 17, 2026

City of Hanford CFD 2026-3 (Public Maintenance Services) 12 “Taxable Property” means all Assessor’s Parcels of Developed Property and Undeveloped Property within the CFD that are not Exempt from the Special Tax pursuant to law or as defined herein.

“Undeveloped Property” means, for each Fiscal Year, an Assessor’s Parcel within the CFD for which a Building Permit has not been issued on or prior to June 30th preceding the Fiscal Year in which the Special Tax is being levied and is not classified as Exempt Property.

“Welfare Exemption Property” means, in any Fiscal Year, any Parcels that have received a welfare exemption under subdivision (g) of Section 214 of the Revenue and Taxation Code and for which such welfare exemption is still in place.

B. ASSIGNMENT TO LAND USE CATEGORIES

For each Fiscal Year, commencing with Fiscal Year 2026/27, using the definitions above, each Assessor’s Parcel within the CFD shall be classified as Taxable Property or Exempt Property. In addition, each Fiscal Year, beginning with Fiscal Year 2026/27, Taxable Property shall be further classified as Attached Residential, Detached Residential, Commercial Property, Industrial Property, Institutional Property, Mixed-use Property or Undeveloped Property.

C. MAXIMUM SPECIAL TAX RATE

1. Taxable Property

Table 1
Maximum Special Tax for Taxable Property
Community Facilities District No. 2026-3 (Public Maintenance Services) Fiscal Year 2026/27
Land Use
Class Description Maximum Special Tax
1 Detached Residential $896.00 per Dwelling Unit
2 Attached Residential $582.40 per Dwelling Unit
3 Commercial Property $0.810 per square foot of
Non-Residential Floor Area
4 Industrial Property $1.042 per square foot of
Non-Residential Floor Area
5 Institutional Property $0.579 per square foot of
Non-Residential Floor Area
6 Mixed-Use Property
Sum of Maximum Special
Tax for each applicable
Land Use Class
7 Undeveloped Property $4,655.16 per Lot Acre

City of Hanford CFD 2026-3 (Public Maintenance Services) 13 For each Fiscal Year following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased by the Annual Escalation Factor. Additional Land Use Classes, and the corresponding Maximum Special Tax of each new Land Use Class, may be added to Table 1 as a result of future annexations or if future annexations involve a new Land Use Class.

2. Exempt Property

No Special Tax shall be levied on Exempt Property as defined in Section A.

For each Fiscal Year, if the use or ownership of an Assessor's Parcel of Exempt Property changes so that such Assessor's Parcel is no longer classified as one of the uses set forth in Section A, therefore making such Assessor's Parcel no longer eligible to be classified as Exempt Property, such Assessor's Parcel shall be deemed to be Taxable Property and shall be taxed pursuant to the provisions of Section C.1. and the definitions herein.

D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX

Commencing Fiscal Year 2026/27, and for each subsequent Fiscal Year, the Special Tax Administrator shall calculate the Special Tax Requirement based on the definitions in Section A and levy the Special Tax as follows until the amount of the Special Tax levied equals the Special Tax Requirement:

Step 1: The Special Tax shall be Proportionately levied each Fiscal Year on each Assessor’s Parcel of Developed Property up to 100% of the applicable Maximum Special Tax to meet the Special Tax Requirement. The applicable Maximum Special Tax shall be based on the Developed Property’s classification as Detached Residential, Attached Residential, Commercial, Industrial, Institutional or Mixed-Use.

Step 2: If after applying the method of apportionment in Step 1, if additional funds are needed to satisfy the Special Tax Requirement, the Special Tax shall be Proportionately levied each Fiscal Year on each Assessor’s Parcel of Undeveloped Property up to 100% of the applicable Maximum Special Tax to meet the remainder of the Special Tax Requirement needed.

E. APPEALS

Any landowner who pays the Special Tax and believes that the amount of the Special Tax levied on their Assessor’s Parcel is in error shall first consult with the Special Tax Administrator regarding such error. If following such consultation, the Special Tax Administrator determines that an error has occurred, the Special Tax Administrator may amend the amount of the Special Tax levied on such Assessor’s Parcel. If following

City of Hanford CFD 2026-3 (Public Maintenance Services) 14 such consultation and action, if any, the landowner believes such error still exists, such person may file a written notice with the City Clerk of the City appealing the amount of the Special Tax levied on such Assessor’s Parcel. Upon the receipt of any such written notice, the City Clerk shall forward a copy of such notice to the City Finance Director, who shall either (1) refer the matter to the City’s existing hearing board for administrative appeals; or (2) establish as part of the proceedings and administration of the CFD, a special three-member Review/Appeal Committee. The Review/Appeal Committee may establish such procedures, as it deems necessary to undertake the review of any such appeal. The hearing board or Review/Appeal Committee shall interpret this Rate and Method of Apportionment and make determinations relative to the annual administration of the Special Tax and any landowner appeals, as herein specified. The decision of the hearing board or Review/Appeal Committee shall be final and binding to all persons.

F. MANNER OF COLLECTION

Special Taxes levied pursuant to Section D above shall be collected in the same manner and at the same time as ordinary ad valorem property taxes, provided however that (i) the CFD may directly bill the Special Tax, and (ii) the CFD may collect Special Taxes at a different time or in a different manner if necessary to meet the financial obligations of the CFD or as otherwise determined appropriate by the City Council.

G. TERM OF SPECIAL TAX

Taxable Property in the CFD shall remain subject to the Special Tax in perpetuity or until the City Council takes appropriate actions to terminate the Special Tax pursuant to the Act.

12.N.

AGENDA

STAFF REPORT

MEETING DATE: 3/17/2026 AGENDA SECTION: CONSENT CALENDAR

SUBJECT:

Make a determination for Unmet Transit Needs there are no areas within the City of Hanford with unmet public transit needs which could reasonably be met by the expansion of the existing transit system or by the establishment of a new system, Adopt Resolution No.26-09-R regarding the public transit needs within the City of Hanford, Approve the filing of a Notice of Exemption document, and Authorize the City Manager to sign and submit a claim for the TDA/LTF funds and any subsequent amended claims.

RECOMMENDATION:

Recommendation:

1. Make a determination that based on the City's financial participation in and support of the existing KCAPTA transit system, there are no areas within the City of Hanford with unmet public transit needs which could reasonably be met by the expansion of the existing transit system or by the establishment of a new system;

2. Adopt the attached Resolution No. 26-09-R regarding the public transit needs within the City of Hanford and authorizing the filing of a claim for LTF funds;

3. Approve the filing of the attached Notice of Exemption to certify that the approved Capital Improvement Projects to be constructed with the LTF funds are Categorically Exempt from the California Environmental Quality Act;

4. Authorize the City Manager to sign and submit the claim for LTF funds in June and any subsequent amended claims required.

Recommended Motion:

I make a motion to:

1. Make a determination, based on the City's financial participation in and support of the existing KCAPTA system that there are no areas within the City of Hanford with unmet public transit needs which could reasonably be met by the expansion of the transit system or by the establishment of a new system;

2. Adopt the attached Resolution No. 26-09-R regarding the public transit needs within the City of Hanford and authorize the filing of a claim for LTF funds;

3. Approve the filing of the attached Notice of Exemption to certify that the approved Capital Improvement Projects to be constructed with the LTF funds are Categorically Exempt from the California Environmental Quality Act.

4. Authorize the City Manager to sign and submit the claim for LTF funds in June and any subsequent amended claims required.

BACKGROUND:

One of the responsibilities of the Kings County Association of Governments (KCAG) is to administer the Transportation Development Act (TDA) State funds available to Kings County. TDA funds are composed of Local Transportation Funds (LTF) and State Transit Assistance (STA) funds that must be used for street and road repairs, maintenance, or minor alteration of existing street projects. The amounts to be distributed are determined and distributed after KCAPTA holds public hearings to determine if there are any unmet transit needs in the jurisdictions, and they receive a list of the proposed projects to be funded that meet environmental requirements. KCAPA will be holding public hearing meetings in April and May 2026.

Prior to the KCAPTA Public Hearing on unmet transit needs, the City is required to adopt Resolution 26-09-R (Attachment 1) stating the City’s determination on unmet transit needs. We also must file the required CEQA Environmental document (Attachment 2) by April 1st, 2026.

Resolution 26-09-R states that, based on the city’s membership and contributions to KCAPTA to provide public transportation for the City of Hanford, the service is currently meeting all transit needs that are reasonable to be met. Additionally, the resolution states that the allocated funding will be used for local streets and roads maintenance that are Categorically Exempt from environmental review through CEQA and permits the City Manager to sign and submit a claim for LTF funding and any subsequent amended claims required.

CEQA Guidelines Title 14, Section 15301(c) of the California Code Regulations, provides a categorical exemption from environmental review for the operation, repair, maintenance, or minor alteration of existing public/private highways, streets, sidewalks, gutters, and bicycle/pedestrian trails.

It requires negligible or no expansion of use, covering activities like road grading for safety, adding bike lanes, or installing transit improvements that do not create new vehicle lanes. The attached CEQA Notice of Exemption lists the approved Capital Improvement Projects that will use LTF funds for FY 2026/27.

As shown below and in the attached KCAG Technical Advisory Committee meeting agenda (Attachment 3) the estimated FY 26/27 allocations for King County are $6,400,000.

Jurisdictional allocations are distributed based on population and are summarized below. The preliminary allocation for the City of Hanford is $2,544,710. The final distribution of LTF funds will be determined based on the KCAPTA Public Hearing findings and if additional funds will be allocated to unmet transit needs prior to distribution.

KCAPTA will distribute the LTF claim form after they hold their Public Hearing. The City Manager will Population Apportionment
City of Avenal 8.6453% $ 553,299
City of Corcoran 14.0324% $ 898,074
City of Hanford 39.7611% $2,544,710
City of Lemoore 17.9800% $1,150,720
County of Kings 19.5812% $1,253,197
100.0000% $6,400,000

sign and authorize the LTF claim, and once funding is received, the city will allocate the LTF funds to various Capital Improvement Projects for road rehabilitation that are programmed in the approved CIP project list for FY 2026/2027.

The public is able to make comments at the KCAPTA Public Hearings being held on April 22, 2026 and May 27, 2026 at the Kings County Board of Supervisors Chambers, Administration Building 1, 1400 W. Lacey Blvd. where public comments will be accepted regarding unmet transit needs. If it is determined that there are reasonably accepted improvements to the County transit system, KCAPTA will allocate necessary TDA/LTF funds to improvements, and the cities in Kings County will receive reduced allocations.

FISCAL IMPACT:

The allocation funds of $2,544,710 to the City of Hanford are based on estimates and subject to adjustment. The funds will be deposited into the 0050 TDA Transportation Fund for use on the approved FY 2026/27 street rehabilitation projects Capital Improvement Program. KCAPTA is expected to distribute the LTF funds in July 2026.

ATTACHMENTS:

1. Resolution 26-09-R

2. Notice of Exemption 2026

3. KCAG Technical Advisory Committee Agenda 2/11/2026

RESOLUTION NO. 26-09-R

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HANFORD

REGARDING THE PUBLIC TRANSIT NEEDS WITHIN THE CITY OF HANFORD

AND AUTHORIZING THE FILING OF A CLAIM FOR LOCAL TRANSPORTATION FUNDS

At a regular meeting of the City Council of the City of Hanford, duly called and held on March 17th, 2026 it was moved by Council Member , and seconded by Council Member , and carried that the following resolution be adopted:

WHEREAS, the Transportation Development Act provides for Local Transportation Funds (LTF) for meeting transportation needs that can be reasonably met; and WHEREAS, once public transportation needs are met, the balance of the LTF may be claimed for local streets and roads; and
WHEREAS, the City of Hanford has participated with the Kings County Area Public Transit Agency to provide public transportation for the City of Hanford; and WHEREAS, the Kings County Area Public Transportation Authority Board, a joint powers authority, will conduct a Public Hearing on behalf of the City Council to determine if there are unmet transportation needs that are reasonable to meet; and
WHEREAS, the aforementioned service is currently meeting all transit needs that are reasonable to be met.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hanford does hereby find that, based on current evidence, there are no areas within the City of Hanford with unmet public transit needs which could reasonably be met by expansion of existing transportation systems or by establishing new systems.

BE IT FURTHER RESOLVED that the City Council of the City of Hanford claim the unused balance of the Local Transportation Funds, not used for public transportation and transportation planning, for maintenance of local streets and roads, and that per Public Resources Code, Title 14, Section 14104(c), rehabilitation and reconstruction of roadways within existing rights of way is categorically exempt from environmental review, and that the City Manager is authorized to sign and submit the claim for funds and any subsequent amended claims required.

Passed and Adopted at a regular meeting of the City Council of the City of Hanford duly called and held on the 17th day of March, 2026, by the following vote:

AYES: Council Member

NOES: Council Member

ABSTAIN: Council Member

ABSENT: Council Member

Mark Kairis, Mayor

ATTEST:

City Clerk

STATE OF CALIFORNIA)
COUNTY OF KINGS ) ss

CITY OF HANFORD )

I, NATALIE CORRAL, City Clerk of the City of Hanford, do hereby certify the foregoing Resolution was duly passed and adopted by the City Council of the City of Hanford at a regular meeting thereof held on the 17th day of March, 2026.

Dated: March 17, 2026
Natalie Corral, City Clerk

GOV CODE~ J._ 7 333
Notice of Exemotion
To: D Office of Planning and Research
P.O. Box 3044, Room 212
Sacramento, CA 95812-3044
tzl County Clerk
County of Kings
Kings County Government Center
Hanford, CA 93230
From: City of Hanford - Public Works
900 S. 10th Avenue
Hanford, CA 93230
Project Title: Streets and Roads Maintenance and Rehabilitation

ORIGINAL
FILED
FEB 2 3 2026

KRISTINE LEE

KINGS COUNTY CLERK
I declare, under penalty of perjury, that on the date
below I posted a copy of this notice in the office of
the County Clerk that said notice remained posted
~; t; O days. C:Jf;l 1oJ3 }"J-o~lp KRISTINE LEE, County Clerk Recorder By ~ ).. L.A,.A.)u:O Deputy
Project Locations - Various Pavement Resurfacing Treatments on various city streets within city right ot way In the City ot Hanford; including but not limited to Grangeville Blvd from Mustang Dr. to Tank 6; Mall Dr. from 12th Ave. to Lacey Blvd.; Centennial Dr. from Lacey Blvd to Marrit St.; Campus Dr. from Lacey Blvd. to Sixth St.

Project Location - City:~H~a'""'n~fo~rd"--- - - - - - - - Project Location - County., ~K~in~g=s~C~o~u~n~tY~ - - - - - - - - Description of Nature, Purpose and Beneficiaries of Project:

Street maintenance, rehabilitation, repairs, and minor alterations to various existing streets withing current city right of way, including streets, sidewalks, gutters, bicycle lanes which do not create additional vehicle travel lanes benefitting the residents street users of the City of Hanford.

Name of Public Agency Approving Project: City of Hanford Name of Person or Agency Carrying Out Project: City of Hanford, Public Works Department Exempt Status: (check one)
D Ministerial {Sec. 21080 {b) {1); 15268);
D Declared Emergency (Sec. 21080 (b) {3); 15269{a);
D Emergency Project (Sec. 21080 (b) (4); 15269{b) (c);
rgj Categorical Exemption State type and section number: (Sec. 15301 (c)); D Statutory Exemption. State code number: 15301 Existing Facilities D Other (Sec. 1410 (c) Public Resources Code).

Reasons why project is exempt:

Street maintenance and construction within existing City rights of way is exempt per CEQA 15301 (c)- Existing highways and streets, sidewalks, gutter, bicycle and pedestrian trails and similar facilities.

Lead Agency
Contact Person:_L_is~a_D_o~c_k Area Code/Telephone: (559) 585-2555 Signature: ~ l,l{l,~ Date: _~_/_I q~/~~_lf; _ _ D Signed by Lead Agency Signed by Applicant
Title: City Engineer
Date received for filing at OPR: _

GOVERNMENT CODE
SECTIONS 6103 and 27383
6103 Neither the state nor any county, city, district, or other political subdivision, nor any public officer or body, acting in his or her official capacity on behalf of the state, or any county, city, district, or other political subdivision, shall pay or deposit any fee for the filing of any document or paper, for the performance of any official service, 01· for the Illing of any stipulation or agreement that may constitute an appoarnnce In any court by any other party to the stipulation or agreement, This section does not apply to civil jury fees or civil Ju1·y deposits.

This section docs not apply to the State Compensation Insurance Fund 01· where a public officer Is acting with reference to private assets or obligations that have come under that officer's [urladlctlon by virtue of his 01· her office, 01· where it Is speolfioally provided otherwise, No fee shall be charged for tho filing of n confession of judgment in favor of any of tho public agencies named in this section.

No fee shall be charged any of the public agencies named in this section to defray the costs of reporting services by court reporters. Such fees shall be recoverable ns costs as provided in Section 6103.S, (Amended by Stats. 2008, Ch. 218, Sec, 2.

Effective January 1, 2009.)
27383 No fee shnll be charged by the recorder for services rendered to the State, Lo any municipality, county ln the State 01· other political subdivision thereof, except for making n copy of n paper or record, (Added by Stats. J 955, Ch. 488.) r ! i
t ' ;
ltll'WINNIIIG\LAIID llllVDUlP~mITT 8BCTIOUl7.ot!ll'IO AP~ONII'ORMS\~UCff[lNll 6I0J MID l1lll (FlUNO Fas I\XP.MPITONS) DOC

State of California - Department of Fish and Wildlife
2026 ENVIRONMENTAL DOCUMENT FILING FEE CASH RECEIPT
DFW 753.5a (REV. 01/01/26) Previously DFG 753.5a ~ .

RECEIPT NUMBER:
26-011
STATE CLEARINGHOUSE NUMBER (If applicable)
SEE INSTRUCTIONS ON REVERSE. TYPE OR PRINT CLEARLY.

LEAD AGENCY LEADAGENCY EMAIL DATE
CITY OF HANFORD - PUBLIC WORKS 02/23/2026

COUNTY/STATE AGENCY OF FILING DOCUMENT NUMBER
KINGS

PROJECT TITLE

STREET AND ROADS MAINTENANCE AND REHABILITATION

PROJECT APPLICANT NAME

CITY OF HANFORD

PROJECT APPLICANT EMAIL PHONE NUMBER
(559) 585-2555

PROJECT APPLICANT ADDRESS
900 S. 10TH AVENUE
CITY

HANFORD
STATE
CA

ZIP CODE
93230
PROJECT APPLICANT (Check appropnate box)
[Kl Local Public Agency 0 School District D Other Special District D State Agency D Private Entity CHECK APPLICABLE FEES:

D Environmental Impact Report (EIR)
D Mitigated/Negative Declaratioo (MND)(ND)
D Certified Regulatory Program (CRP) document - payment due directly to CDFW IZI Exempt from fee
Ii{] Notice of Exemption (attach)
D CDFW No Effect Determination (attach)
D Fee previously paid (attach previously issued cash receipt copy) D Water Right Application or Petition Fee (State Water Resources Control Board only) D County documentary handling fee
0 Other
PAYMENT METHOD:
$4,227.50 $ - - - - - - - - - - -
$3,043.75 $ - - - - - - - - - - -
$1,437.25 $ - - - - - - - - - - -
$850.00 $
$
$
D Cash D Credit □ Check Kl Other TOTAL RECEIVED $ $0.00 - - - - - - - - - - -

SIGNATURE
X

AGENCY OF FILING PRINTED NAME AND TITLE
Desiree Cuevas, Deputy County Clerk/Recorder
0FW 753.Sa (Rev. 01012026)

Kings County
Association of Governments
210 E. 7th Street, Suite 202
Hanford, CA 93230
Tel. (559) 852-2654
Fax (559) 852-4433
www.kingscog.org
Member Agencies: Cities of Avenal, Corcoran, Hanford and Lemoore, County of Kings In compliance with the Americans with Disabilities Act, if, you need special assistance to participate in this meeting please contact the KCAG Office at (559) 852-2654 by 4:00 on the Friday prior to this meeting. Agenda backup information and any public records provided to the Board after the posting of the agenda for this meeting will be available for public review at 210 E. 7th Street, Suite 202, Hanford, CA. In addition, most documents will be posted on www.kingscog.org

M E E T I N G
Agenda: Kings County Association of Governments
Technical Advisory Committee
Place: In-Person
Kings County Association of Governments
210 E. 7th Street, Suite 202
Second Floor KCAG Conference Room
Hanford, CA 93230
Zoom Meeting
Meeting ID: 599 973 9795, Passcode: 93245
https://zoom.us/j/5999739795?pwd=Mk9jUDlUR1VCVUt6RDZGTHROSUpFUT09 Phone only 1-669-900-6833
Time: 1:30 p.m., Wednesday, February 11, 2026

KINGS COUNTY ASSOCIATION OF GOVERNMENTS

PUBLIC MEETING PROTOCOL
KCAG hereby provides notice that effective April 1, 2022 it will return to in-person and public meetings.

Members of the public who wish to participate in this meeting can do so in one of the following three ways: (1) by attending the meeting in person, (2) via Zoom Meeting, or (3) by submitting written comments on any matter within the KCAG Technical Advisory Committee’s subject matter jurisdiction, regardless of whether it is on the agenda for KCAG Technical Advisory Committee consideration or action and those written comments will be entered into the administrative record of the meeting.

To submit written comments by U.S. Mail or e-mail for inclusion in the meeting record, they must be received by the KCAG Office no later than 11:00 a.m. on the day of the noticed meeting. To submit written comments by e-mail, please forward them to [email protected]. To submit such comments by U.S. Mail, please forward them to KCAG, at 210 E. 7th Street, Suite 202, Hanford, CA 93230.

ITEM PAGE ACTION
I. CALL MEETING TO ORDER:

A. Unscheduled Appearances
B. Minutes

1. Minutes of November 12, 2025 1-4 Action
II. TRANSPORTATION:

A. Social Services Transportation Advisory Council Appointments 5-8 Action B. FY 2026-27 Transportation Development Act Fund Estimates 9-10 Information

C. Draft FY 2026-27 Overall Work Program and Budget 11-14 Action

D. FFY 2024-25 Annual Federal Funds Obligation Report 15-24 Information

III. REGIONAL PLANNING:

None

IV. MISCELLANEOUS:

V. ADJOURNMENT: Next meeting scheduled for March 11, 2026.

9

10

12.O.

AGENDA

STAFF REPORT

MEETING DATE: 3/17/2026 AGENDA SECTION: CONSENT CALENDAR

SUBJECT:

Authorization to apply for the FY26/27 Alcohol Policing Partnership (APP) Program grant through the California Department of Alcoholic Beverage Control (ABC) in the amount of $32,718.00 to be used for alcohol enforcement operation overtime costs and for the purchase of equipment for alcohol enforcement operations.

RECOMMENDATION:

Recommendation: Staff recommends that the City Council, by motion, authorize the Police Department to apply for the FY26/27 Alcohol Policing Partnership (APP) Program grant through the California Department of Alcoholic Beverage Control (ABC) in the amount of $32,718.00 to be used for alcohol enforcement operation overtime costs and for the purchase of equipment for alcohol enforcement operations.

Recommended Motion: I move to authorize the Police Department to apply for the FY26/27 Alcohol Policing Partnership (APP) Program grant through the California Department of Alcoholic Beverage Control (ABC) in the amount of $32,718.00 to be used for alcohol enforcement operation overtime costs and for the purchase of equipment for alcohol enforcement operations.

BACKGROUND:

The California Department of Alcoholic Beverage Control (ABC) is offering funding to law enforcement agencies through the Alcohol Policing Partnership (APP) Program. The purpose of the APP grant is to address alcohol-related crime in California by addressing problem businesses, keeping alcohol away from minors, and penalizing businesses that violate the law.

The Hanford Police Department (HPD) has previously been awarded the APP grant in FY24/25 and FY25/26. Previous grant funds were used for overtime costs for alcohol enforcement operations, such as Minor Decoy and Shoulder Tap operations. HPD has been successful in addressing alcohol- related crime during the previous grant cycles.

Staff is requesting to apply for the upcoming FY26/27 APP grant to continue to conduct alcohol enforcement operations within the City. The requested award amount is $32,718.00, which will be used for overtime salary costs for alcohol enforcement operations and for specialized equipment to be used during operations. The equipment includes a listening and recording device to document conversations during Minor Decoy operations and a night vision binocular camera system for use in low-light environments. Additionally, ABC requires that awarded agencies participate in the APP Conference and will reimburse travel costs and conference registration fees. The conference and travel costs are included in the requested award amount. The breakdown of the requested budget is

below:

Overtime $27,208.00
Operating
Expenses/Equipment
$3,010.00
Travel $2,500.00
Total Requested
Amount
$32,718.00

The application period for the FY26/27 APP grant will close on March 30, 2026. Staff has not submitted the application and will not proceed should City Council choose not to authorize the application.

Should HPD be awarded the grant, staff will bring an additional request to City Council to authorize the acceptance of the grant through a resolution approval and a budget appropriation for the awarded amount.

FISCAL IMPACT:

There is no fiscal impact as this item is for authorization to apply for the APP grant. Staff will request a budget appropriation at a later Council date if the grant is awarded.

ATTACHMENTS:

1. FY 26/27 ABC Grantee Handbook

2. ABC Budget Detail

ALCOHOL POLICING PARTNERSHIP (APP)

PROGRAM

GRANTEE HANDBOOK

2026 – 2027

Gavin Newsom, Governor
State of California

Paul Tupy, Director
Department of Alcoholic Beverage Control

Pg. 1

INTRODUCTION

This handbook is for law enforcement agencies that receive grant funds from the California Department of Alcoholic Beverage Control. It outlines the terms and conditions required of the Alcohol Policing Partnership (APP) Program.

Funded projects must administer their grants in accordance with these administrative and fiscal conditions. Failure to comply with these requirements may result in the withholding or disallowance of grant reimbursement payments, the reduction or termination of the grant award, and/or the denial of future grant awards. All agencies must also comply with the terms and conditions of the standard State contract and the Request for Proposals.

Pg. 2

TABLE OF CONTENTS

I. Fiscal Provisions

A. Allowable Cost .................................................................................................. 4

B. Unallowable Costs ............................................................................................ 6

C. Budget Detail ..................................................................................................... 6

D. Claims for Reimbursement ............................................................................... 6

E. Records .............................................................................................................. 6

F. State Budget Act ............................................................................................... 7

G. Procurement ...................................................................................................... 7

H. Sample Budget Detail ...................................................................................... 8

II. Implementation and Control of Approved Projects

A. Notice of Approval ........................................................................................... 9

B. Effective Date .................................................................................................... 9

C. Project Director Responsibility ......................................................................... 9

D. ABC Responsibility ........................................................................................... 10

E. Liaison with Other Agencies .......................................................................... 10

F. Revision of Projects ......................................................................................... 10

G. Cancellation of Projects ................................................................................. 10

III. Project Reports

A. Purpose ............................................................................................................. 11

B. Submission ........................................................................................................ 11

Pg. 3

IV. Resources

A. List of APP Operations ……………………………………………………………. 12

B. List of Approved APP Equipment ……………………………………………… 13

C. Sample Resolution ……………………………………………….…………….…. 14

Pg. 4

I. F ISCAL PROVISIONS

A. Allowable Costs

Local agencies shall be reimbursed for direct costs expended in support of this project as indicated in this chapter.

1. Salary Reimbursement

a) Straight Time - Authorized personnel assigned to the project will be reimbursed for the actual time worked on the project at the actual salary paid to the employee by the local agency as long as that salary rate is the same as that paid to other employees in the same classification performing comparable duties.

Personnel assigned to the project shall include a minimum of one sworn officer. Non-sworn personnel are excluded from
reimbursement in this category.

b) Overtime - Authorized overtime shall be reimbursed using the same criteria as specified above. However, non-sworn personnel can qualify for overtime reimbursement, while performing fiscal duties only.

3. Employee Benefit Reimbursement

a) Straight Time - Actual costs of employer contributions or expenses for social security, federal and state tax, employee life and health insurance plans, unemployment insurance, and/or pension plans are allowable budget items. Budgeted benefits cannot exceed those already established by the Applicant.

However, benefit amount shall not exceed 30% of invoiced monthly salary (base rate) costs.

b) Overtime – State Disability Insurance (SDI), federal and state tax are allowable budget items. However, any other benefits will need to be at the approved departments policy.

Employee benefits are optional to include as part of the Budget.

Pg. 5

4. Equipment

Equipment purchases up to a total of $2,500 shall be reimbursed. Each item of equipment proposed for purchase must be specified, must include an estimated quantity, cost, and purchased within the first six months of the grant and no later than December 31st. See Resources section, Approved Equipment items on page 12.

5. Operating Expense

Operating expenses up to a total of $2,500 shall be reimbursed.

Allowable operating expense shall be limited to Decoy Operations, Shoulder Tap Operations, and Narcotic Investigations. The monies used under this section shall be reimbursed for the actual running of the operation, such as "buy money”. Invoicing for a lump sum to be used throughout the grant year is not allowed. See Unallowable Cost.

6. Travel and Registration Fees

Travel expenses and Registration fees up to a total of $3,000 will be reimbursed. Travel costs are allowable for expenses relating to registration fees, transportation, lodging, and meals which is limited to expenses resulting from in-person attendance at the required APP Conference.

Travel expenses and Registration Fees incurred by local agency employees must be in accordance with the State of California travel policies and procedures,

https://www.calhr.ca.gov/employees/Pages/travel-
reimbursements.aspx

a. Transportation Costs – Transportation costs are paid only for conference-related expenses. Airfare, taxi, rental car, etc. amounts are limited to actual cost as supported by receipt. Private vehicle mileage will be based on the current Federal Standard Mileage Reimbursement Rate.

b. Meal Costs – Reimbursable amounts for meals must be in accordance with the State of California travel policies and procedures and must include receipt.

c. Lodging Costs – Shall be reimbursable at the conference rate.

Pg. 6

d. Registration Fees – A $325.00 conference registration fee will be charged for each attendee. Fee to be paid prior to conference date.

e. Attendees – Two sworn officers assigned to grant. Non-sworn staff may attend if only one sworn officer is attending, and space is permitted.

B. Unallowable Costs

All costs not mentioned above are the responsibility of the local agency and are not reimbursable. This includes administrative overhead/indirect costs, supplies, evidence purchases, etc. Examples of various excluded items but not limited to; weapons, window tinting, gasoline, decoy stipends, office supplies, toll booth fees, Code-3 equipment, and court hours.

C. Budget Detail

c. Local agencies must submit a proposed budget for this project not to exceed $100,000 as indicated in this chapter. (See sample budget detail.)

d. The budget must detail the number of positions by classification, pay rate, and estimated hours to be assigned to the project and total personnel costs for the grant period. Compensatory Time Off (CTO) is not an allowable cost.

e. Employee benefits may be included for the grant period in an amount not to exceed thirty percent (30%) of invoiced monthly salary costs.

Overtime benefits should only include federal, state and medicare taxes.

f. Each item of operating expenses and equipment must be specified and must include an estimated cost.

D. Claims for Reimbursement

Local agencies must submit invoices on a monthly basis due the 15th of each month, to receive payments from the State. The invoices shall be in the format as specified by the State. Months with zero operations resulting in a zero-dollar reimbursement, must submit an invoice for zero dollars. All invoices must be signed with an original signature (wet or electronic).

Pg. 7

E. Records

Applicant agencies shall maintain detailed records to substantiate the amounts claimed for reimbursement. These records (time sheets, payroll records, accounting reports, daily activity reports, receipts/invoices for all other expenses) must be maintained for a period of three years from the date of receipt of the final payment for the grant period and must be made available for review by the State upon request.

Local agencies shall refund to the State any amounts claimed for reimbursement and paid to local agencies disallowed by the State after audit of the records maintained by local agencies.

F. State Budget Act

Actual grant awards shall be contingent upon appropriation of funds for this project in the annual State Budget Act.

G. Procurement

Grantees may use their own procurement procedures for acquiring allowable equipment.

Pg. 8

H. Sample Budget Detail

BUDGET CATEGORY AND LINE-ITEM DETAIL COST
A. Personnel Services (Salaries, Overtime and Benefits) (Round budget amounts)
A.1 Straight Time:

Officer I $2,600/mo. 100% $31,200
A.2 Overtime:

Overtime Est. 105 hours @ $25.00 per hour
A.3 Benefits:

Salary Benefits estimated at 30% x $31,200
Overtime benefits (1.45% medicare)

$31,200

$2,625

$9,360
$38
TOTAL PERSONNEL SERVICES $43,223
B. Operating Expenses (Maximum of $2,500)

Decoy Operations, Shoulder Tap Operations, and
Narcotic Investigations "buy money."

$2,500
TOTAL OPERATING EXPENSES $2,500
C. Equipment (Maximum of $2,500)
(Equipment receipts required)
Computer and monitor

$2,500
TOTAL EQUIPMENT $2,500
D. Travel Expense/Registration Fees (Maximum of $3,000) Registration fee for July APP Conference two (2) attendees at $325 each
Travel, per diem, and lodging for the July APP Conference $650
$2,350

TOTAL TRAVEL EXPENSE $3,000
TOTAL BUDGET DETAIL, ALL CATEGORIES $51,223

Note: This is a sample budget display only. Applicant agency is to specify the position classification titles used in their agency. Check dollar amount for accuracy and round all budget amounts to the nearest dollar, no cents.

Pg. 9

II. I MPLEMENTATION AND CONTROL OF APPROVED PROJECTS

A. Notice of Approval

The following are the sequential steps the Department of Alcoholic Beverage Control will take in processing grant awards:

1. Applicant submits Request for Proposal (RFP) to ABC.

2. ABC receives RFP.

3. ABC pre-screens RFP for eligibility.

4. Selection committee reads and scores RFP.

5. Selection committee submits selection recommendations to the ABC Director.

6. ABC Director makes final decision.

7. ABC sends selection notification letter to all applicants, successful and unsuccessful.

8. ABC sends approved Standard Agreement (STD. 213) to grant applicant for signature and return to ABC.

9. ABC reviews and finalizes STD. 213 with signatures for completion.

10. Fully executed STD. 213 is sent to applicant.

B. Effective Date

The contract will show an effective date. Claims for reimbursement may be made only for costs incurred during the grant year. No reimbursement will be provided for expenses incurred prior to start date or after end date of STD. 213.

C. Project Director Responsibility

The Project Director is responsible for establishing operating procedures and controls which will ensure the adequate administration of the project in accordance with the terms of the contract. Emphasis should be given to:

1. Monitoring time frames stipulated in the STD. 213

2. Maintaining costs within the approved amounts for each category

3. Maintaining adequate records for validation of project progress and accountability for all funds expended on the project

4. Submission of required Project Reports (See Section III; Project Reports)

5. Conducting project evaluation

Pg. 10

D. ABC Responsibility

ABC has the responsibility and authority to review and evaluate each project as deemed necessary. Such review and evaluation will be made to assist the grantee to understand and comply with the required procedures and to gain maximum benefits from the funds expended.

Agencies should promptly notify their assigned ABC APP Agent concerning any changes or problems that arise.

E. Liaison with Other Agencies

ABC encourages meetings between agencies having similar projects in operation for the purpose of coordinating related activities. ABC can assist in coordinating such meetings and provide any information required, when requested.

F. Revision of Projects

Any revision requires prior approval of ABC. Documentation pertaining to requested project revisions must be submitted in writing and received by ABC prior to the effective date of the requested changes.

Project revisions include any changes in the project agreement that may be necessary to ensure the satisfactory completion of the project.

Revisions may include budget changes, project director, or authorizing official changes, and any changes to objectives, project activities, schedules, etc.

All requests for a project revision must be initiated in writing by the applicant agency sent through the chain of command to the APP Unit Supervising Agent. This request must include a detailed explanation and justification for the change(s).

G. Cancellation of Projects

The ABC Supervising Agent-In-Charge of the APP Unit has the responsibility of recommending to the Director of ABC, the cancellation of any project which is not being implemented in accordance with applicable State laws or terms of the contract.

Pg. 11

III. P ROJECT REPORTS

A. Purpose

Funded projects are required to participate in data collection and submit progress reports on a timely basis. The purpose of the progress report is to provide the grantee and the Department of Alcoholic Beverage Control with an evaluation of the project’s progress in achieving the objectives.

B. Submission

ABC requires all grantees to submit a Monthly Progress Report to the ABC Alcohol Policing Partnership (APP) Unit. The reports are due on the 15 th of
each month for the grantee’s previous month’s activities. Monthly Progress Report forms will be provided by ABC. The narrative portion will list the grantee’s goals and objectives and state specific progress made for each goal/objective to date.

The narrative portion should be an accurate and thorough statement of project activities and progress during the month. The following items should be discussed in this summary:

1. What work was accomplished? Describe the various tasks that project personnel carried out towards their goals and objectives.

2. How much was accomplished? Press releases, etc.

3. Were there any problems encountered that affected the project progress? If so, what steps were taken to overcome these problems?

4. Is the work ahead of schedule, behind schedule, or on schedule?

5. How will any delay encountered affect the total project cost and time schedule?

Failure to submit Monthly Progress Reports on time can delay payment of claims for reimbursement.

Pg. 12

IV. Resources

A. List of APP Grant Operations

1. Minor Decoy Operation

2. Shoulder Tap Operation

3. Annual Statewide Shoulder Tap Operation

4. IMPACT Inspections (# of ABC Licensed Premises)

5. IMPACT Operation (# of Operations)

6. ROSTF Inspection (# of ABC Licensed Premises)

7. ROSTF Operation (# of Operations)

8. Trap Door Operation(s)

9. Cops in Shops Operation(s)

10. LEAD Training (Host/Provide)

11. LEAD Training (Facilitate/Coordinate)

12. LEAD Training (Notify)

13. Press Release

14. Social Media Release

15. Public Service Announcement

16. Disorderly Operation(s)

17. Problematic ABC Premises Operation(s)

18. Undercover Operation(s)

19. Narcotics Operation(s)

20. Drink Solicitation Operation(s)

21. Plainclothes Operation(s)

22. General Enforcement Operation(s)

23. Multi-Agency Task Force Operation(s)

24. Drunk Decoy Operation(s)

25. Special Event Operation (Festival, Sporting Event, Concert, Fair…)

26. Saturation Patrol Operation(s)

27. Party Patrol Operation(s)

28. ABC Warrant Sweep Operation(s)

29. Roll Call ABC Training(s) to Officers/Deputies

30. Patrol Briefing(s) on ABC Laws

31. Alcohol Awareness Presentation (School, Community…)

32. Community Meeting/Outreach

33. Other: Provide a brief description (subject to approval)

Pg. 13

B. List of Approved Equipment Items

1. Agency attire to perform grant work (subject to approval)

2. Backpack

3. Binocular(s)

4. Bluetooth headphones

5. Camera

6. Digital scale

7. Dry gas

8. Flashlight

9. ID Checking Guide

10. ID Scanner

11. Laptop/Tablet

12. Listening & recording devices

13. Magnifier

14. PAS device

15. Recording/transmitting services during grant year only

16. Smart watches (Apple watch)

17. Transmitter

18. 2-way radio

19. Concealed carry (holsters, handcuff case, magazine holder)

20. Law enforcement outer carrier
*Items not listed will need pre-approval.

Pg. 14

SAMPLE

RESOLUTION OF THE GOVERNING BOARD
WHEREAS, THE (applicant) desires to undertake a certain project designated as (project title) to be funded in part from funds made available through the Alcohol Policing Partnership Program (APP) administered by the Department of Alcoholic Beverage Control (hereafter referred to as ABC); NOW, THEREFORE, BE IT RESOLVED that the (designated official by t itle only) of the (County or City) is authorized to execute on behalf of (Governing Board) the attached contract, including any extensions or amendments thereof and any subsequent contract with the State in relation thereto.

IT IS AGREED that any liability arising out of the performance of this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and ABC disclaim responsibility for any such liability.

BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

IT IS ALSO AGREED that this award is not subject to local hiring freezes.

I hereby certify that the foregoing is a true copy of the resolution adopted by the (governing body) of (unit of local government or organization) in a meeting thereof held on (date) by the following:

Vote:

Ayes:

Nays:

Absent:

Signature: Date:

Typed Name and Title:

ATTEST Signature: Date:

Typed Name and Title:

BUDGET DETAIL WORKSHEET
A. Personnel Services
Salaries
Classification/Positions Computation Total Cost
1 2
3 SUBTOTAL
Overtime
Classification/Positions Computation Total Cost
1 2
3 4
5 6

SUBTOTAL
Benefits
Classification/Positions Computation Total Cost
1 2
3 4
5 SUBTOTALB. Operating Expenses and Equipment
Operating Expenses*
Description
*maximum of $2,500.00
Computation Total Cost
1 2

SUBTOTAL
Equipment *
Description
*maximum of $2,500.00
Computation Total Cost
1 2
3 SUBTOTAL
C. Travel Expenses *
Description Computation Total Cost
1 2
3 4
SUBTOTAL*APP Conference only. All travel cannot exceed current state rates.

GRANT TOTAL

12.P.

AGENDA

STAFF REPORT

MEETING DATE: 3/17/2026 AGENDA SECTION: CONSENT CALENDAR

SUBJECT:

Authorize acceptance and appropriation for the 2023 Homeland Security Grant Program (HSGP) through the Kings County Office Emergency Services (KCOES) in the amount of $20,000.00 for the purchase of a communications repeater and the City Manager to execute grant documents.

RECOMMENDATION:

Recommendation: Staff recommends that City Council, by motion authorize acceptance and appropriation for the 2023 Homeland Security Grant Program (HSGP) through the Kings County Office Emergency Services (KCOES) in the amount of $20,000.00 for the purchase of a communications repeater and the City Manager to execute grant documents.

Recommended Motion: I move to authorize acceptance and appropriation for the 2023 Homeland Security Grant Program (HSGP) through the Kings County Office Emergency Services (KCOES) in the amount of $20,000.00 for the purchase of a communications repeater and the City Manager to execute grant documents.

BACKGROUND:

In 2023 the Hanford Fire Department received the Homeland Security Grant Program (HSGP) through the Kings County Office of Emergency Services (KCOES) in the amount of $20,000.00 for the purchase of a communications repeater. Since then, the City has allocated $849,000 in funding for a city-wide Communications Project which is funded through Measure H revenue. A communications repeater is a device that receives a signal and then re-transmits it so the signal can travel further. The city needs a communication repeater to strengthen known weak signals and allow for proper communication between safety personnel.

One of the components of the Communications Project is a city-wide analysis on the current communication system which will be conducted through a third party consultant. The findings of this third party analysis are set to be reported to Fire Department staff before the grant performance period end date, May 31st, 2026. Depending on the findings of this analysis, the Hanford Fire Department will determine the best-suited repeater for the City's needs.

FISCAL IMPACT:

There is no fiscal impact. This item is fully funded through the already awarded 2023 Homeland Security Grant Program.

ATTACHMENTS:

1. FY2023 HSGP Award Letter

FY 2023

HOMELAND

SECURITY GRANT

City of Hanford Fire Department

BINDER CONTENTS

A. Sub-Recipient Grant Award Letter
B. Grant Award Workbook Page
C. Quick Tips
D. Reimbursement Request Packet
E. FY 2023 Homeland Security Grant Program (HSGP) Notice of Funding Opportunity
F. California Supplement to the Federal Funding Opportunity Announcement and Application Kit
G. Kings County Award Letters
H. Approval Authority Contact List
I. SAM (Debarment) Requirements
J. DHS Financial Management Guide
K. FY 2023 SHSGP Sub-Recipient Grant Assurances
L. P25 Requirements (Interoperable Communications projects only) M. SAFECOM Guidance (Interoperable Communications projects only) N. Sole Source Request Form

Kings County Office of Emergency Services 1

January 23, 2025

Daniel Perkins
Fire Chief
Hanford Fire Department
350 W. Grangeville Blvd.

Hanford, CA 93230

Subject: NOTIFICATION OF SUBRECIPIENT AWARD
FY 2023 State Homeland Security Grant Program (SHSGP)
Subaward #: 2023-0042, Cal OES ID: 031-00000

Dear Chief Perkins,
Please accept this letter as the official award notice for the Hanford Fire Department from the FY 202 3 State Homeland Security Grant Program, which allows for the expenditure of funds. A summary of your award status follows:
• Project 007 – Hanford Fire Department (HFD) Repeater : $20,000 to procure a repeater.

Please see the attached Grant Award Workbook page for the approved equipment and corresponding AEL number(s). Your agency/department is only allowed to purchase equipment listed on this Grant Award Workbook page.

Sub-recipients must agree to the FY 202 3 SHSGP Grant Assurances and provide a copy of its governing body resolution prior to receiving reimbursement by Kings County OES. If the fulfillment of the project involves contracts or contractors, the Grant Assurances must be provided to the contractor a s an attachment, and contractors must abide by the restrictions therein.

Any activities requiring additional review (e.g., Environmental Planning and Historic Preservation, Allowability Requests, procurement of Aviation or Controlled Equipment, etc.) shall not incur costs until you receive written approval from Cal OES for those activities.

KINGS COUNTY

OFFICE OF EMERGENCY SERVICES
280 Campus Drive • Hanford, California 93230
Phone: 559-852-2883 • Fax: 559-582-8261

Kings County Office of Emergency Services 2
This subaward is subject to all provisions of 2 CFR Part 200, Subpart F - Audit Requirements. Any funds received in excess of current needs, approved amounts, or those found owed as a result of a final review or audit, must be refunded to the State within 30 days upon receipt of an invoice from Cal OES.

All invoice s must be dated between September 1, 2023, and May 31, 2026, for your purchases to be eligible for reimbursement by Kings County OES. Kings County OES requests that all required documentation be submitted by May 3 1, 2026, to ensure sufficient time to process your paperwork.

Requests for reimbursement should be submitted via email: [email protected] Please contact Daisy Guizar with any questions.

Sincerely Yours,
Daisy Guizar
Accounting Technician
Kings County Fire
Office of Emergency Services
280 Campus Drive
Hanford, CA 93230
559-852-2847
[email protected]

www.KingsOES.com

2023 HOMELAND SECURITY GRANT AWARD
SUBAWARD #: 2023-0042, CAL OES ID: 031-00000

EQUIPMENT AWARD FOR THE HANFORD FIRE DEPARTMENT

Project Equipment Description &
Quantity
AEL# AEL Title Discipline Propose
Vender
Total Cost Hold
Trigger
007 Repeater & Ancillary Equipment 06CP-01-REPT Repeaters Fire Service
$20,000 YES

TOTAL AWARD AMOUNT $20,000

Do NOT purchase anything until you have received an
award letter from Kings County OES

 You must conduct a search on the System for Award Management (SAM) website prior to entering into an agreement with any vendor for HSGP-related expenses. Verification must be provided (i.e. printed search results) upon submission of a reimbursement request to show that the vendor was not debarred or suspended during the time of service for your awarded project(s). If it is discovered that the vendor was debarred or suspended during that time, your project will not be reimbursed.
 If your project involves/requires a contract, you must provide the contractor a copy of the Cal OES Standard Grant Assurances for that grant cycle, and stipulate that they must abide by the terms of those assurances.  Your project may be placed on conditional hold by the State even though the grant was approved. DO NOT proceed with any part of your award purchase until you receive authorization from Kings County OES that the conditional hold has been released. This can be due to Sole Source or EHP reviews.  All invoices must be dated after the date printed on the Kings County OES award letter or they will not be reimbursed.
 You may only purchase the equipment listed on the Equipment Workbook page provided with your award letter. Any deviation from the approved equipment and/or AEL number will not be reimbursed.
 A performance period is issued for each project. The ending date of the performance period is the ending date of your award. No purchases are allowed after this date.
 Environmental and Historic Preservation (EHP) reviews must be approved before you initiate the purchasing process. If documentation shows that purchases occurred prior to receiving EHP approval, those purchases will not be reimbursed.
 All public safety communications equipment must be P25-compliant. NO EXCEPTIONS.
 You must obtain a performance bond for any equipment item over $250,000 or any vehicle, aircraft or watercraft, funded with HSGP funds.

 Sole source procurements in excess of $100,000 must receive prior written approval. Interagency agreements between units of government are excluded from this provision.
 Maintenance contracts and warranties for equipment are allowable costs. You may purchase a maintenance contract or warranty at the time of procurement or at a later time to extend the useful life of the equipment. For example, you may purchase a maintenance contract or warranty from one fiscal year to cover equipment purchased with funding from a different fiscal year. Maintenance contracts must be purchased using funds from FEMA’s preparedness grant programs. The term of the maintenance contract or warranty can exceed the period of performance of the grant to which the contract is being charged.  Most equipment (technology or equipment costing over $5,000) must be tagged with an HSGP Inventory sticker issued by Kings County OES before reimbursement. If applicable to your project(s), you will receive a letter, sticker(s), and an inventory form to complete and return to Kings County OES.  Sub-Recipients are responsible for replacing or repairing property and equipment which is willfully or negligently lost, stolen, damaged, or destroyed. Any loss, damage, or theft of the property must be investigated and fully documented and made part of the official project records.
 Your equipment will be inventoried by Kings County OES every two years, and compliance is required. If anything is missing, lost or stolen, your department is responsible to replace it. This does not apply to expendable items, such as gloves, masks or other expendable personal protective equipment.  Tips will not be reimbursed.
 Meals will not be reimbursed without prior Cal OES approval.  Lodging will be reimbursed according to the Federal per diem rates set for the County and the season. Lodging will not be reimbursed at all if the rate exceeds the amount allowed by the United Sates General Services Administration, accessible at www.gsa.gov/perdiem.
 All training must be pre-approved and issued a training tracking number before any costs associated with that training can be incurred. Training Certificates must accompany your reimbursement request.

Kings County Office of Emergency Services

SUB-GRANTEE PASSTHROUGH TO LOCAL REIMBURSEMENT REQUEST
FY 2023 Homeland Security Grant Program (HSGP)
Award# 2023-0042, OES ID # 031-00000

* Reimbursement Request Checklist must be completed and submitted with this form to be eligible for reimbursement

REIMBURSEMENT REQUEST

Under penalty of perjury, I certify that:

I am duly authorized officer of the claimant herein, that this claim is in all respects true, correct, and in accordance with applicable laws, rules, and regulations, that the services mentioned herein were actually rendered, and that I have not violated any of the provision of government Code Section 1090 to 1096, inclusive.

AUTHORIZED AGENT

________________________________ ________________________________ Name E- Mail Address
________________________________ ________________________________ Title Telephone Number
________________________________ ________________________________ Mailing Address Fax Number
________________________________
City, State, Zip Code

________________________________ ________________________________ Signature Date

E-mail Reimbursement Request to: [email protected] -or- Mail Reimbursement Request to:

Kings County Office of Emergency Services
280 Campus Drive
Hanford, CA 93230
559-852-2874 Office
559-582-8261 Facsimile Date Received ______________________________________

* Sub-Recipients must indicate bid thresholds for governing purchasing policies. If the total project’s value exceeds the bid threshold, competitive bids documents or an approving Governing Board Agenda Item waiving the bid process must be submitted with this Reimbursement Request.

SUB-RECIPIENT ____________________________________________________ TOTAL CLAIM $ . BID THRESHOLD* $ . (This billing period)
PROJECT ________ Please submit one Reimbursement Request per Project (001,002,003...)

Kings County Office of Emergency Services

SUB-GRANTEE PASSTHROUGH TO LOCAL REIMBURSEMENT REQUEST
FY 2023 Homeland Security Grant Program (HSGP)
Award# 2023-0042, OES ID # 031-00000

** Due to budgeting complexities, cutoffs for reimbursements will occur in March through June of each year.

REIMBURSEMENT REQUEST CHECKLIST

If you are using a vendor, trainer, or contractor, you MUST have verified, and MUST re-verify, that the party is NOT listed for exclusion or debarment on the Government’s “System for Awards Management” database. Sub-Recipients can verify the party’s eligibility by going to the website http://www.sam.gov and searching for the party’s name. Print the party’s result prior to purchase and submit it with the reimbursement request along with the report generated at the time of the Project Proposal. If the party is listed for exclusion or debarment on the website, you will NOT be eligible for reimbursement.

ITEMS (Optional) INVOICE# CHECK# AMOUNT

TOTAL

1. Remit to OES
□ Completed Reimbursement Request packet (including this Checklist) □ Competitive Bid documents, or Board Agenda Item waiving the bid process □ All sole source documentation (if applicable)
If sole-source please ensure that the following are met. o C ost or price analysis. 2 CFR 200.324(a)
o P rofit/discount negotiation. 2 CFR 200.324(b)
Depending on the type of project please follow the corresponding checklist.

□ Purchase Order
□ Vendor Quote(s)
□ Vendor contract with Cal OES Standard Assurances attached, if applicable □ Original Vendor Invoice(s)

SYSTEM FOR AWARDS MANAGEMENT (SAM)

REIMBURSEMENT ITEMIZATION

EQUIPMENT REIMBURSEMENTS

Kings County Office of Emergency Services

SUB-GRANTEE PASSTHROUGH TO LOCAL REIMBURSEMENT REQUEST
FY 2023 Homeland Security Grant Program (HSGP)
Award# 2023-0042, OES ID # 031-00000

□ Vendor Packing Slip(s)
□ Copies of the “System for Awards Management” search results □ Copy of the canceled check(s) that was issued to pay the vendor(s) (front and back, legible)
□ Serial numbers of equipment (if NOT listed on the invoice) □ Address(es) where equipment will be used or stored (please itemize):

ITEM COST SERIAL# ADDRESS

OES will use the information submitted to provide an Equipment Inventory Tracking Sheet and Homeland Security Asset Tag:
□ Complete the Equipment Inventory Tracking Sheet
□ Apply the Homeland Security Asset Tag(s), if applicable

Kings County Office of Emergency Services

SUB-GRANTEE PASSTHROUGH TO LOCAL REIMBURSEMENT REQUEST
FY 2023 Homeland Security Grant Program (HSGP)
Award# 2023-0042, OES ID # 031-00000

□ Initial, sign and date the Equipment Inventory Tracking Sheet □ Remit the completed Equipment Inventory Tracking Sheet to OES

□ Approved Training Request Form submitted to CalOES Training Branch o Please provide your Training Feedback Number _______________ □ Vendor contract with Cal OES Standard Assurances attached, if applicable □ Timecards of all persons who attended training including rate of pay □ Timecards of all person who received overtime*, including rate of pay □ Timecards of all persons used to backfill*, including rate of pay * Overtime and backfill cannot overlap. Overtime and/or backfill are subject to PRIOR approval by the Approval Authority and/or Kings County OES; approved on a case-by-case basis. □ Copy of training CERTIFICATE(S) issued
□ Copy of agenda or syllabus
□ All receipts for travel, meals, lodging*
* Lodging is allowable up to the Federal Per Diem rate per http://www.gsa.gov. Lodging will NOT be reimbursed at all if the cost per night exceeds the Federal Per Diem rate. Tips are NOT reimbursable. Alcohol is not allowable. Meals for hosted training must be preapproved by Cal OES. □ Copy of the canceled check(s) that was issued to pay the trainer(s) (front and back, legible)
□ Copies of the “System for Awards Management” search results

□ Original Invoices
□ Vendor contract with Cal OES Standard Assurances attached, if applicable □ Copy of the canceled check(s) that was issued to pay the contractor(s) (front and back, legible)
□ Copies of the “System for Awards Management” search results * All Contractors will be reimbursed no more than eight (8) hours per day.

TRAINING REIMBURSEMENTS
CONTRACTS*

Kings County Office of Emergency Services

SUB-GRANTEE PASSTHROUGH TO LOCAL REIMBURSEMENT REQUEST
FY 2023 Homeland Security Grant Program (HSGP)
Award# 2023-0042, OES ID # 031-00000

□ Original Invoices
□ Vendor contract with Cal OES Standard Assurances attached, if applicable □ Complete and detailed Time Studies
□ Copy of the canceled check(s) that was issued to pay the planner(s) (front and back, legible)
□ Final document produced

PLANNING

The Department of Homeland Security
(DHS) Notice of Funding Opportunity
(NOFO) Fiscal Year 2023 Homeland
Security Grant Program
Release Date: Feb 27, 2023
Download a PDF version of this webpage.

Effective April 4, 2022, the Federal Government transitioned from using the Data Universal Numbering System or DUNS number, to a new, non-proprietary identifier known as a Unique Entity Identifier or UEI. For entities that have an active registration in the System for Award Management (SAM) prior to this date, the UEI has automatically been assigned and no action is necessary. For all entities filing a new registration in SAM.gov on or after April 4, 2022, the UEI will be assigned to that entity as part of the SAM.gov registration process.

UEI registration information is available on GSA.gov at Unique Entity Identifier Update | GSA.

Visit Grants.gov for registration information. Detailed information regarding UEI and SAM is also provided in Section D of this funding notice.

Additional Information can be found on Grants.gov.

Table of Contents
A.    Program Description

1. Issued By

2. Assistance Listings Number

Page printed at fema.gov/grants/preparedness/homeland-security/fy-23-nofo 01/27/2025

3. Assistance Listings Title

4. Funding Opportunity Title

5. Funding Opportunity Number

6. Authorizing Authority for Program

7. Appropriation Authority for Program

8. Announcement Type

9. Program Category

10. Program Overview, Objectives and Priorities

11. Performance Measures
B.    Federal Award Information

1. Available Funding: $1,120,000,000

2. Projected Number of Awards: 56

3. Period of Performance: 36 months

4. Projected Period of Performance Start Date(s): September 1, 2023

5. Projected Period of Performance End Date(s): August 31, 2026

6. Funding Instrument Type: Grant
C.    Eligibility Information

1. Eligible Applicants

2. Applicant Eligibility Criteria

3. Other Eligibility Criteria

4. Cost Share or Match
D.    Application and Submission Information

1. Key Dates and Times

2. Agreeing to Terms and Conditions of the Award

3. Address to Request Application Package

4. Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for Award Management (SAM)

5. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application

6. Electronic Delivery

7. How to Register to Apply through Grants.gov

8. How to Submit an Initial Application to FEMA via Grants.gov

Page printed at fema.gov/grants/preparedness/homeland-security/fy-23-nofo 01/27/2025

9. Submitting the Final Application in ND Grants

10. Timely Receipt Requirements and Proof of Timely Submission

11. Content and Form of Application Submission

12. Other Submission Requirements

13. Intergovernmental Review

14. Funding Restrictions and Allowable Cost
E.    Application Review Information

1. Application Evaluation Criteria

2. Review and Selection Process
F.    Federal Award Administration Information

1. Notice of Award

2. Pass-Through Requirements

3. Administrative and National Policy Requirements

4. Reporting

5. Monitoring and Oversight
G.    DHS Awarding Agency Contact Information

1. Contact and Resource Information

2. Systems Information
H.    Additional Information

1. Termination Provisions

2. Program Evaluation

3. Period of Performance Extensions

4.  Financial Assistance Programs for Infrastructure
A.    Program Description

1.    Issued By
U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA)/Grant Programs Directorate (GPD)

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2.    Assistance Listings Number

97.067

3.    Assistance Listings Title
Homeland Security Grant Program

4.    Funding Opportunity Title
Fiscal Year 2023 Homeland Security Grant Program (HSGP) State Homeland Security Program (SHSP)
Urban Area Security Initiative (UASI)
Operation Stonegarden (OPSG)

5.    Funding Opportunity Number
DHS-23-GPD-067-00-01

6.    Authorizing Authority for Program
Section 2002 of the Homeland Security Act of 2002 (Pub. L. No. 107-296, as amended) (6 U.S.C. § 603)

7.    Appropriation Authority for Program
Consolidated Appropriations Act, 2023 (Pub. L. No. 117-328)

8.    Announcement Type
Initial

9.    Program Category
Preparedness: Community Security

10.    Program Overview, Objectives and Priorities
a.    Overview

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The Fiscal Year (FY) 2023 Homeland Security Grant Program (HSGP) is one of three grant programs that constitute the DHS/FEMA focus on enhancing the ability of state, local, tribal, and territorial governments, as well as nonprofits, to prevent, protect against, and respond to terrorist attacks. These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS to help strengthen the Nation’s communities against potential terrorist attacks. Among the five basic homeland security missions noted in the DHS Strategic Plan for Fiscal Years 2020-2024, the HSGP supports the goal to Strengthen National Preparedness and Resilience.

In FY 2023, there are three components of the HSGP:

1. State Homeland Security Program (SHSP): SHSP assists state, local, tribal, and territorial (SLTT) efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism.

2. Urban Area Security Initiative (UASI): UASI assists high-threat, high- density Urban Area efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism.

3. Operation Stonegarden (OPSG): OPSG supports enhanced cooperation and coordination among Customs and Border Protection (CBP), United States Border Patrol (USBP), and federal, state, local, tribal, and territorial law enforcement agencies to improve overall border security. OPSG provides funding to support joint efforts to secure the United States’ borders along routes of ingress/egress to and from international borders, to include travel corridors in states bordering Mexico and Canada, as well as states and territories with international water borders. SLTT law enforcement agencies utilize their inherent law enforcement authorities to support the border security mission and do not receive any additional authority by participating in OPSG.

The 2022-2026 FEMA Strategic Plan outlines three goals designed to position FEMA to address the increasing range and complexity of disasters, support the diversity of communities we serve, and complement the nation’s growing expectations of the emergency management community. The HSGP supports FEMA’s efforts to achieve equitable outcomes for those we serve (Goal 1) and to promote and sustain a prepared nation (Goal 3). We invite our stakeholders and

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partners to also adopt these priorities and join us in building a more prepared and resilient nation.

Finally, for FY 2023, DHS is focused on the criticality of information sharing and collaboration to building a national culture of preparedness and protecting against terrorism and other threats to our national security. The threats to our nation have evolved during the past two decades. We now face continuous cyber threats by sophisticated actors, threats to soft targets and crowded places, and threats from domestic violent extremists who currently pose the greatest terrorism threat to the nation1. Therefore, for FY 2023, DHS has identified six priority areas (see Section A.10.c) related to the most serious threats to the nation, as well as required minimum funding allocations.
b.    Objective
The objective of the FY 2023 HSGP is to fund SLTT efforts to prevent terrorism and prepare the Nation for threats and hazards that pose the greatest risk to the security of the United States.
c.    Priorities
SHSP and UASI Funding Priorities
Given the evolving national security threat landscape, DHS/FEMA has evaluated the national risk profile and set priorities that help inform appropriate allocation of scarce security dollars. In assessing the national risk profile for FY 2023, six National Priority Areas pose the most concern. Due to the unique threats that the nation faces in 2023, DHS/FEMA has determined that recipients should allocate a total of 30% of their SHSP and UASI award funds across these six priority areas.

As indicated below, five of the priorities have minimum spend requirements totaling 15% of SHSP and UASI awards. Recipients will have the flexibility to allocate the remaining 15% across the priorities. The following are the six priority areas for FY 2023, along with the minimum corresponding percentage of SHSP and UASI funds that each recipient will be required to allocate:

1. Enhancing the protection of soft targets/crowded places – 3%

2. Enhancing information and intelligence sharing and analysis – 3%

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3. Combating domestic violent extremism – 3%

4. Enhancing cybersecurity – no minimum percent

5. Enhancing community preparedness and resilience – 3%

6. Enhancing election security – 3%
Additional information about these priority areas and how they relate to achieving anti-terrorism capabilities is included in Section D.11.b.III of this NOFO. Failure by a recipient to propose investments and projects that align with the priority areas and spending requirements will result in a recipient having a portion of their SHSP and UASI funds (up to 30%) placed on hold until they provide projects that sufficiently align to the National Priority Areas, and total at least the minimum percentages per National Priority Area (as applicable) and overall 30% of total SHSP and UASI funds.

A state or high-risk urban area must allocate the remaining 70% of their funding to addressing capability gaps (e.g., building/sustaining capability and/or closing capability gaps) identified through their Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) process.

Likewise, there are several enduring security needs that crosscut the homeland security enterprise to which recipients should consider allocating funding across core capability gaps and national priorities. The following are enduring needs that help recipients implement a comprehensive approach to securing communities:

1. Effective planning2;

2. Training and awareness campaigns;

3. Equipment and capital projects; and

4. Exercises.

The table below provides a breakdown of the FY 2023 SHSP and UASI priorities (the focus of OPSG remains unique to border security), showing the core capabilities enhanced and lifelines supported, as well as examples of eligible project types for each area. A detailed description of allowable investments for each project type is included in the Preparedness Grants Manual. DHS/FEMA anticipates that in future years, national priorities will continue to be included and will be updated as the threats evolve and as capability gaps are closed. Applicants are strongly encouraged to begin planning to sustain existing capabilities through funding mechanisms other than DHS preparedness grants. The example project

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types in the table below are allowable to prepare for disasters unrelated to acts of terrorism as long as they also help achieve target capabilities related to preventing, preparing for, protecting against, or responding to acts of terrorism.

National Priorities
Priorities Core Capabilities Example Project Types

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Enhancing
Cybersecurity Cybersecurity
Intelligence and
information sharing
Planning
Public information
and warning
Operational
coordination
Screening, search,
and detection
Access control and
identity verification
Supply chain
integrity and
security
Risk management
for protection
programs and
activities
Long-term
vulnerability
reduction
Situational
assessment
Infrastructure
systems
Operational
communications
Cybersecurity risk assessments
Migrating online services to the “.gov” internet
domain
Projects that address vulnerabilities identified
in cybersecurity risk assessments
Improving cybersecurity of critical
infrastructure to meet minimum levels
identified by the Cybersecurity and
Infrastructure Security Agency (CISA), and the
National Institute of Standards and
Technology Cybersecurity Framework
Adoption of cybersecurity performance goals (
Cross-Sector Cybersecurity Performance
Goals | CISA)
Cybersecurity training and planning

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Enhancing the
Protection of Soft
Targets/
Crowded Places
Operational
coordination
Public information
and warning
Intelligence and
information sharing
Interdiction and
disruption
Screening, search,
and detection
Access control and
identity verification
Physical protective
measures
Risk management
for protection
programs and
activities
Operational overtime. For more information on
operational overtime, see Section D.14.f of
this NOFO.

Physical security enhancements
Security cameras (closed-circuit television
[CCTV])
Security screening equipment for people and
baggage
Lighting
Access controls
Fencing, gates, barriers, etc.

Unmanned aircraft system detection
technologies

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Enhancing
information and
intelligence
sharing and
analysis
Intelligence and
information sharing
Interdiction and
disruption
Planning
Public information
and warning
Operational
coordination
Risk management
for protection
programs and
activities
Fusion center operations (Fusion Center
project will be required under this investment,
no longer as a stand-alone investment)
Information sharing with all DHS components;
fusion centers; other operational,
investigative, and analytic entities; and other
federal law enforcement and intelligence
entities
Cooperation with DHS officials and other
entities designated by DHS in intelligence,
threat recognition, assessment, analysis, and
mitigation
Identification, assessment, and reporting of
threats of violence
Joint intelligence analysis training and
planning with DHS officials and other entities
designated by DHS

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Combating
Domestic Violent
Extremism
Interdiction and
disruption
Intelligence and
information sharing
Planning
Public information
and warning
Operational
coordination
Risk management
for protection
programs and
activities
Open-source analysis of disinformation and
misinformation campaigns, targeted violence
and threats to life, including tips/leads, and
online/social media-based threats
Sharing and leveraging intelligence and
information, including open-source analysis
Execution and management of threat
assessment programs to identify, evaluate,
and analyze indicators and behaviors
indicative of domestic violent extremists
Training and awareness programs (e.g.,
through social media, suspicious activity
reporting [SAR] indicators and behaviors) to
help prevent radicalization
Training and awareness programs (e.g.,
through social media, SAR indicators and
behaviors) to educate the public on
misinformation and disinformation campaigns
and resources to help them identify and report
potential instances of domestic violent
extremism

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Enhancing
Community
Preparedness
and Resilience
Planning
Public Information
and Warning
Community
Resilience
Risk Management
for Protection
Programs and
Activities
Mass Care
Services
Intelligence and
Information
Sharing
Risk and Disaster
Resilience
Assessment
Long Term
Vulnerability
Reduction
Establish, train, and maintain Community
Emergency Response Teams (CERT) and
Teen CERT, with a focus on historically
undeserved communities, including
procurement of appropriate tools,
equipment and training aides
Local delivery of CERT Train-the-Trainer
and CERT Program Manager to build local
program training and maintenance
capacity
Provide continuity training, such as
FEMA’s Organizations Preparing for
Emergency Needs training, to faith-based
organizations, local businesses, and
community-based organizations such as
homeless shelters, food pantries, nonprofit
medical providers and senior care facilities
to bolster their resilience to all hazards
Partner with local school districts to deliver
the Student Tools for Emergency Planning
curriculum or other educational
programming to guide students on how to
create emergency kits and family
communications plans
Partner with key stakeholders to assist
with completing the Emergency Financial
First Aid Kit or a similar tool to bolster the
disaster centric financial resilience of
individuals and households
Execute You are the Help Until the Help
Arrives workshops in concert with
community-based organizations to bolster
individual preparedness
Target youth preparedness using FEMA
programming such as Prepare with Pedro
resources and Ready2Help
Promote community planning,
coordination, and integration of children’s
needs during emergencies through
workshops like FEMA’s Integrating the
Needs of Children
Community Mapping: identify community
resources and characteristics in order to
identify gaps in resources, identify hazards
and vulnerabilities, and inform action to
promote resilience
Provide training and awareness programs
with key stakeholders (e.g., through social
media, community and civic organizations)
to educate the public on misinformation
and disinformation campaigns to increase
individual and community resilience.

Support integrated and cross-jurisdictional
preparedness planning that considers how
the community develops networks of
information-sharing and collaboration
among community-based organizations
and government institutions to enable a
quicker recovery from multiple threats,
including terrorist actions.

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Enhancing
Election Security Cybersecurity
Intelligence and
information sharing
Planning
Long-term
vulnerability
reduction
Situational
assessment
Infrastructure
systems
Physical security planning support
Physical/site security measures – e.g., locks,
shatter proof glass, alarms, access controls,
etc.

General election security navigator support
Cyber navigator support
Cybersecurity risk assessments, training, and
planning
Projects that address vulnerabilities identified
in cybersecurity risk assessments
Iterative backups, encrypted backups, network
segmentation, software to monitor/scan, and
endpoint protection
Distributed Denial of Service protection
Migrating online services to the “.gov” internet
domain
Online harassment and targeting prevention
services
Public awareness/preparedness campaigns
discussing election security and integrity
measures.

Enduring Needs
Priorities Core Capabilities Example Project Types

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Planning
Planning
Risk management
for protection
programs and
activities
Risk and disaster
resilience
assessment
Threats and hazards
identification
Operational
coordination
Community
resilience
Development of:

Security Risk Management Plans
Threat Mitigation Plans
Continuity of Operations Plans
Response Plans
Efforts to strengthen governance integration
between/among regional partners
Joint training and planning with DHS officials
and other entities designated by DHS
Cybersecurity training and planning
Revision of existing plans to strengthen
community resilience in underserved
communities

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Training &
Awareness Long-term
vulnerability
reduction
Public information
and warning
Operational
coordination
Situational
assessment
Community
resilience
Active shooter training
Intelligence analyst training
SAR and terrorism indicators/behaviors training
Security training for employees
Public awareness/preparedness campaigns
Joint training and planning with DHS officials
and other entities designated by DHS
Cybersecurity training and planning
Sharing and leveraging intelligence and
information
Targeted outreach and preparedness training
for underserved communities in conjunction
with community-based organizations

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Equipment &
Capital
Projects
Long-term
vulnerability
reduction
Infrastructure
systems
Operational
communications
Interdiction and
disruption
Screening, search
and detection
Access control and
identity verification
Physical protective
measures
Protection of high-risk, high-consequence areas
or systems that have been identified through
risk assessments
Physical security enhancements
Security cameras (CCTV)
Security screening equipment for people and
baggage
Lighting
Access Controls
Fencing, gates, barriers, etc.

Enhancing Weapons of Mass Destruction
(WMD) and/or improvised explosive device
(IED) prevention, detection, response and
recovery capabilities
Chemical/Biological/Radiological/
Nuclear/Explosive (CBRNE) detection,
prevention, response, and recovery equipment
Exercise
Long-term
vulnerability
reduction
Operational
coordination
Operational
communications
Community
resilience
Response exercises, including exercise
planning with community-based organizations

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For FY 2023, each SHSP and UASI recipient is required to submit an Investment Justification (IJ) for the five National Priority Areas with associated minimum spend requirements. Each of these five investments must also account for at least the relevant minimum percentage (totaling 15%) of the applicant’s SHSP and UASI allocation. State Administrative Agencies (SAAs) may submit complete project-level information at the time of application, including the National Priority Area IJs, but are not required to do so. As a reminder, all SHSP- and UASI- funded projects must have a demonstrated nexus to achieving target capabilities related to preventing, preparing for, protecting against, and responding to acts of terrorism. However, such projects may simultaneously support enhanced preparedness for disasters unrelated to acts of terrorism.

DHS/FEMA also requires SHSP and UASI recipients (states, territories, and high- risk urban areas) to complete a THIRA/SPR and prioritize grant funding to support building capability and/or closing capability gaps or sustaining capabilities that address national priorities and/or support enduring needs. Additional information on the THIRA/SPR process, including other National Preparedness System tools and resources, can be found at National Preparedness System | FEMA.gov.

Detailed information on THIRA/SPR timelines and deadlines can be found in the Preparedness Grants Manual.

OPSG Funding Priorities
The table below provides a breakdown of the FY 2023 OPSG funding priority, which remains focused on and unique to border security.

National Priorities
Priorities Core
Capabilities Lifelines Example Project Types

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Enhancing information
and intelligence
sharing and analysis,
and cooperation with
federal agencies,
including DHS
Intelligence
and
information
sharing
Safety
and
Security
Participation in the DHS/ICE
287(g) training program
Information sharing with all
DHS components; fusion
centers; other operational,
investigative, and analytic
entities; and other federal law
enforcement and intelligence
entities
Cooperation with DHS officials
and other entities designated
by DHS in intelligence, threat
recognition, assessment,
analysis, and mitigation
Identification, assessment, and
reporting of threats of violence
Joint intelligence analysis
training and planning with DHS
officials and other entities
designated by DHS

For FY 2023, each OPSG applicant is required to clearly articulate and identify how the Concept of Operations addresses the national priority identified above.

11.    Performance Measures
Performance metrics for this program:

SHSP and UASI:

Percentage of funding allocated by the recipient to core capabilities to build or sustain national priorities identified in the section above

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Percentage of funding and projects allocated by the recipient that align to capability gaps identified through the THIRA/SPR process Percentage of projects identified by the recipient that address a capability gap in a core capability that has a target(s) rated as high

FEMA will calculate and analyze the above metrics through a review of state/territory and urban area SPR submissions and required programmatic reports.

OPSG:

Number of contacts that occurred as a result of OPSG deployments Number of arrests that resulted from OPSG contacts
Value of drug seizures that resulted from OPSG contacts B.    Federal Award Information

1.    Available Funding
$1,120,000,000
HSGP Programs FY 2023 Allocation
SHSP $415,000,000
UASI $615,000,000
OPSG $90,000,000
Total $1,120,000,000
SHSP Allocations
For FY 2023, DHS/FEMA will award SHSP funds based on DHS/FEMA’s relative risk methodology and statutory minimums pursuant to the Homeland Security Act of 2002, as amended. THIRA/SPR results do not impact grant allocations or

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awards.

Each state and territory will receive a minimum allocation under the SHSP using thresholds established in the Homeland Security Act of 2002, as amended. All 50 States, the District of Columbia, and the Commonwealth of Puerto Rico will receive 0.35% of the total funds allocated for grants under Section 2003 and Section 2004 of the Homeland Security Act of 2002, as amended. Each of the four territories (American Samoa, Guam, the Northern Mariana Islands, and the U.S.

Virgin Islands) will receive a minimum allocation of 0.08% of the total funds allocated for grants under Section 2003 and 2004 of the Homeland Security Act of 2002, as amended.

Each state must include a separate IJ for each of the five National Priority Areas with a minimum spend requirement. All projects related to the minimum spend for the National Priority Area must be included in the IJ. For the National Priority Areas that have a minimum spend percentage requirement, the funding level in each of those National Priority Area investments must equal or exceed the percentage for that respective National Priority Area, calculated as a percentage of the state’s SHSP allocation in the table below. The funding levels across all six National Priority Areas must equal or exceed 30% of the total SHSP allocation.

FY 2023 SHSP Allocations
State/Territory FY 2023
Allocation State/Territory FY 2023
Allocation
Alabama $4,847,500 Montana $4,847,500
Alaska $4,847,500 Nebraska $4,847,500
American Samoa $1,108,000 Nevada $4,847,500
Arizona $4,847,500 New Hampshire $4,847,500
Arkansas $4,847,500 New Jersey $7,074,841
California $57,035,623 New Mexico $4,847,500

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State/Territory FY 2023
Allocation State/Territory FY 2023
Allocation
Colorado $4,847,500 New York $68,033,267
Connecticut $4,847,500 North Carolina $5,085,387
Delaware $4,847,500 North Dakota $4,847,500
District of
Columbia
$5,085,387 Northern Mariana
Islands
$1,108,000
Florida $9,343,905 Ohio $6,190,947
Georgia $5,288,656 Oklahoma $4,847,500
Guam $1,108,000 Oregon $4,847,500
Hawaii $4,847,500 Pennsylvania $8,136,252
Idaho $4,847,500 Puerto Rico $4,847,500
Illinois $13,894,910 Rhode Island $4,847,500
Indiana $4,847,500 South Carolina $4,847,500
Iowa $4,847,500 South Dakota $4,847,500
Kansas $4,847,500 Tennessee $4,847,500
Kentucky $4,847,500 Texas $18,210,451
Louisiana $4,847,500 U.S. Virgin Islands $1,108,000
Maine $4,847,500 Utah $4,847,500
Maryland $7,074,841 Vermont $4,847,500
Massachusetts $6,190,947 Virginia $8,136,252
Michigan $5,085,387 Washington $6,190,947

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State/Territory FY 2023
Allocation State/Territory FY 2023
Allocation
Minnesota $4,847,500 West Virginia $4,847,500
Mississippi $4,847,500 Wisconsin $4,847,500
Missouri $4,847,500 Wyoming $4,847,500
Total     $415,000,000
UASI Allocations
Eligible candidates for the FY 2023 UASI program are identified in the table below.

Eligibility has been determined through an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSA) in the United States, in accordance with the Homeland Security Act of 2002, as amended.

Detailed information on MSAs is publicly available from the United States Census Bureau at Metropolitan and Micropolitan (census.gov). THIRA/SPR results do not impact grant allocations or awards.

The Metropolitan Areas Standardization and Protection (MAPS) Act of 2021 (P.L. 117-219) prohibits automatically updating core-based statistical areas, which are used to delineate MSAs, for grantmaking. The MAPS Act requires that FEMA issue notice-and-comment rulemaking to make any changes. Should changes be necessary in FY 2024, FEMA will issue notice-and-comment rulemaking within the statutorily defined guidelines.

The following table identifies the UASI allocations for each high-risk urban area based on DHS/FEMA’s relative risk methodology pursuant to the Homeland Security Act of 2002, as amended.

In its application, each high-risk urban area, through the state, must include a separate IJ for each of the five National Priority Areas with minimum spend requirements. All projects related to the minimum spend for the National Priority Area must be included in the IJ. For the National Priority Areas that have a minimum spend percentage requirement, the funding level in each of those National Priority Area investments must equal or exceed the percentage for that

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respective National Priority Area, calculated as a percentage of the urban area’s UASI allocation in the table below. The funding levels across all six National Priority Areas must equal or exceed 30% of the total UASI allocation.

FY 2023 UASI Allocations

State/Territory Urban Area FY 2023 UASI Allocation
Arizona Phoenix Area $5,250,000.00
California Anaheim/Santa Ana Area $5,250,000.00
California Bay Area $36,493,265.00
California Los Angeles/Long Beach Area $66,174,270
California Riverside Area $3,900,000.00
California Sacramento Area $3,800,000.00
California San Diego Area $16,445,560.00
Colorado Denver Area $3,900,000.00
District of Columbia National Capital Region $50,360,095.00 Florida Jacksonville Area $1,500,000.00
Florida Miami/Fort Lauderdale Area $14,528,750.00
Florida Orlando Area $3,800,000.00
Florida Tampa Area $3,800,000.00
Georgia Atlanta Area $7,700,000.00

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State/Territory Urban Area FY 2023 UASI Allocation
Hawaii Honolulu Area $1,500,000.00
Illinois Chicago Area $66,174,270.00
Indiana Indianapolis Area $1,645,333.00
Louisiana New Orleans Area $1,645,333.00
Maryland Baltimore Area $3,800,000.00
Massachusetts Boston Area $16,646,500.00
Michigan Detroit Area $5,250,000.00
Minnesota Twin Cities Area $5,250,000.00
Missouri Kansas City Area $1,645,333.00
Missouri St. Louis Area $3,800,000.00
Nevada Las Vegas Area $5,250,000.00
New Jersey Jersey City/Newark Area $18,631,275.00
New York New York City Area $173,950,017.00
North Carolina Charlotte Area $3,800,000.00
Ohio Cincinnati Area $1,645,333.00
Ohio Cleveland Area $1,645,333.00
Oregon Portland Area $3,800,000.00
Pennsylvania Philadelphia Area $16,646,500.00
Pennsylvania Pittsburgh Area $1,645,333.00
Tennessee Nashville Area $1,500,000.00

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State/Territory Urban Area FY 2023 UASI Allocation
Texas Austin Area $1,500,000.00
Texas Dallas/Fort Worth/Arlington Area $16,646,500.00
Texas Houston Area $24,231,000.00
Texas San Antonio Area $3,800,000.00
Virginia Hampton Roads Area $3,800,000.00
Washington Seattle Area $6,250,000.00
Total   $615,000,000.00
OPSG Allocations
effectiveness of the proposed use of grant funds upon completion of the application review process. The FY 2023 OPSG risk assessment is designed to identify the risk to border security and to assist with the distribution of funds for the grant program. Funding under OPSG is distributed based on the risk to the security of the border and the effectiveness of the proposed projects. Entities eligible for funding are the state, local, and tribal law enforcement agencies that are located along the border of the United States. DHS/FEMA will make final award determinations based upon a review of the anticipated effectiveness of the state’s application as described in Section D, below. The THIRA/SPR process is not required for OPSG.

For the purposes of OPSG, the risk is defined as the potential for an adverse outcome assessed as a function of threats, vulnerabilities, and consequences associated with an incident, event, or occurrence.

Based upon ongoing intelligence analysis and extensive security reviews, DHS/CBP continues to focus the bulk of OPSG funds based upon risk analyses.

The risk model used to allocate OPSG funds considers the potential risk that certain threats pose to border security and estimates the relative risk faced by a given area. In evaluating risk, DHS/CBP considers intelligence, situational awareness, criminal trends, and statistical data specific to each of the border

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sectors, and the potential impacts that these threats pose to the security of the border area. For vulnerability and consequence, DHS/CBP considers the expected impact and consequences of successful border events occurring in specific areas.

Threat and vulnerability are evaluated based on specific operational data from DHS/CBP. Threat components present in each of the sectors are used to determine the overall threat score. These components are terrorism, criminal aliens, drug trafficking organizations, and alien smuggling organizations.

Effectiveness of the proposed investments will be evaluated based on the recipient’s investment strategy, budget, collaboration, and past performance.

2. Projected Number of Awards
56 3.    Period of Performance
36 months
Extensions to the period of performance are allowed. For additional information on period of performance extensions, please refer to Section H of this NOFO and the Preparedness Grants Manual.

FEMA awards under most programs, including this program, only include one budget period, so it will be same as the period of performance. See 2 C.F.R. § 200.1 for definitions of “budget period” and “period of performance.”

4.    Projected Period of Performance Start Date(s)
September 1, 2023

5.    Projected Period of Performance End Date(s)
August 31, 2026

6.    Funding Instrument Type

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Grant
C.    Eligibility Information

1.    Eligible Applicants
The SAA is the only entity eligible to submit HSGP applications to DHS/FEMA, including those applications submitted on behalf of UASI and OPSG applicants.

All 56 states and territories, including any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands, are eligible to apply for SHSP funds. Tribal governments may not apply directly for HSGP funding; however, funding may be available to tribes through the SAA.

2.    Applicant Eligibility Criteria
Eligible high-risk urban areas for the FY 2023 UASI program have been determined through an analysis of relative risk of terrorism faced by the 100 most populous MSAs in the United States. Subawards will be made by the SAAs to the designated high-risk urban areas.

For 2023, each SAA is strongly encouraged to re-evaluate its process for collecting and evaluating subaward applications. FEMA encourages each SAA to minimize the type and quantity of information that it collects as part of the subaward application process, in order to decrease the overall financial and time burden associated with applying for subawards under this grant program. Each SAA should review its subaward application, and reduce or eliminate the request for any information that is not needed for legal, financial, or oversight purposes.

In FY 2023, OPSG eligible subrecipients are local units of government at the county level or equivalent level of government and federally recognized tribal governments in states bordering Canada or Mexico and states and territories with international water borders. All applicants must have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding.

In FY 2023, OPSG subrecipients eligible to apply for and receive a subaward directly from the SAAs are divided into three Tiers. Tier 1 entities are local units of

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government at the county level or equivalent and federally recognized tribal governments that are on a physical border in states bordering Canada, states bordering Mexico, and states and territories with international water borders. Tier 2 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 1 county. Tier 3 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 2 eligible subrecipient. The tier structure is only applicable with regard to eligibility. OPSG funding allocations are based on the assessed border security risks as determined by the USBP.

An application submitted by an otherwise eligible non-federal entity (i.e., the applicant) may be deemed ineligible when the person that submitted the application is not: 1) a current employee, personnel, official, staff, or leadership of the non-federal entity; and 2) duly authorized to apply for an award on behalf of the non-federal entity at the time of application.

Further, the Authorized Organization Representative (AOR) must be a duly authorized current employee, personnel, official, staff, or leadership of the recipient and provide an email address unique to the recipient at the time of application and upon any change in assignment during the period of performance. Consultants or contractors of the recipient are not permitted to be the AOR of the recipient.

3.    Other Eligibility Criteria
a.    National Incident Management System (NIMS) Implementation Prior to allocation of any federal preparedness awards, recipients must ensure and maintain adoption and implementation of NIMS. The list of objectives used for progress and achievement reporting is on FEMA’s website at NIMS Implementation and Training | FEMA.gov.

Please see the Preparedness Grants Manual for more information on NIMS.

B. Emergency Management Assistance Compact (EMAC) Membership

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In support of the National Preparedness Goal (the Goal), SHSP recipients must belong to, be in, or act as a temporary member of EMAC, except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time. All assets supported in part or entirely with FY 2023 HSGP funding must be readily deployable and NIMS-typed, when possible, to support emergency or disaster operations per existing EMAC agreements. In addition, funding may be used for the sustainment of core capabilities that, while they may not be physically deployable, support national response capabilities, such as Geographic/Geospatial Information Systems, interoperable communications systems, capabilities as defined under the Mitigation Mission Area of the Goal, and fusion centers.

C. Law Enforcement Terrorism Prevention Activities (LETPA) Per section 2006 of the Homeland Security Act of 2002, as amended (6 U.S.C. § 607), DHS/FEMA is required to ensure that at least 25% of grant funding appropriated for grants awarded under HSGP’s authorizing statute are used for LETPAs. For FY 2023, DHS/FEMA is requiring that at least 35% of grant funding appropriated under HSGP is used for LETPA. DHS/FEMA meets this requirement, in part, by requiring all recipients allocate at least 35% of the combined HSGP funds allocated under SHSP and UASI towards LETPAs, as defined in 6 U.S.C. § 607. The LETPA allocation can be from SHSP, UASI, or both. The 35% LETPA allocation may be met by funding projects in any combination of the six National Priority Areas identified above and any other investments. The 35% LETPA allocation requirement is in addition to the 80% pass-through requirement to local units of government and tribes, referenced below. The Preparedness Grants Manual and Information Bulletin (IB) 473 include additional information on project selection considerations and allowable activities for LETPA investments. Also see Section D.14.f “Allowable Costs Matrix.” The National Prevention Framework describes those activities that should be executed upon the discovery of intelligence or information regarding an imminent threat to the homeland, to thwart an initial or follow-on terrorist attack and provides guidance to ensure the Nation is prepared to identify, prevent, avoid, or stop a threatened or actual act of terrorism. Activities outlined in the National Prevention Framework are eligible for use as LETPA-focused funds. Also, where capabilities are shared with the protection mission area, the National Protection Framework

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activities are also eligible. All other terrorism prevention activities proposed for funding under LETPA must be approved by the FEMA Administrator.

To ensure that DHS/FEMA’s policy guidance on the use of LETPA funds reflects the evolving threat environment, is responsive to stakeholder feedback, is clear and easy to understand, and is applied consistently across grant recipients, DHS/FEMA will issue additional guidance through an Information Bulletin for the FY 2023 HSGP. This guidance will provide applicants and recipients further clarification on how to account for LETPA activities. It will also provide clarification on what should be included in the investment justifications, best practices for submitting investment justifications for LETPA claimed activities, as well as information on how to distinguish LETPA activities from others. The Information Bulletin will be issued concurrently or soon after the release of this NOFO.

In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events. For more information about operational overtime costs, see Section D.14.f of this NOFO and the Preparedness Grants Manual.

4.    Cost Share or Match
There is no cost share or match requirement for the FY 2023 HSGP.

D.  Application and Submission Information

1.   Key Dates and Times
a.   Application Start Date:

February 27, 2023
b.   Application Submission Deadline:

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May 18, 2023 at 5 p.m. ET
All applications must be received by the established deadline.

The Non-Disaster (ND) Grants System has a date stamp that indicates when an application is submitted. Applicants will receive an electronic message confirming receipt of their submission. For additional information on how an applicant will be notified of application receipt, see the subsection titled “Timely Receipt Requirements and Proof of Timely Submission” in Section D of this NOFO.

FEMA will not review applications that are received after the deadline or consider these late applications for funding. FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant’s control that prevent submission of the application by the deadline, other exigent or emergency circumstances, or statutory requirements for FEMA to make an award.

Applicants experiencing technical problems outside of their control must notify FEMA as soon as possible and before the application deadline. Failure to timely notify FEMA of the issue that prevented the timely filing of the application may preclude consideration of the award. “Timely notification” means prior to the application deadline and within 48 hours after the applicant became aware of the issue.

A list of FEMA contacts can be found in Section G of this NOFO, “DHS Awarding Agency Contact Information.” For additional assistance using the ND Grants System, please contact the ND Grants Service Desk at (800) 865-4076 or [email protected]. The ND Grants Service Desk is available Monday through Friday, 9:00 AM – 6:00 PM Eastern Time (ET). For programmatic or grants management questions, please contact your Preparedness Officer or Grants Management Specialist. If applicants do not know who to contact, please contact the FEMA Grants Information Desk by e-mail at fema-grants- [email protected] OR by phone at (800) 368-6498, Monday through Friday, 9 a.m. – 5 p.m. ET.

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c.   Anticipated Funding Selection Date:

No later than July 21, 2023
D.   Anticipated Award Date:

No later than September 30, 2023
E.   Other Key Dates
Event Suggested Deadline for Completion
Initial registration in SAM.gov includes UEI
issuance
Four weeks before actual submission
deadline
Obtaining a valid Employer Identification
Number (EIN)
Four weeks before actual submission
deadline
Creating an account with login.gov Four weeks before actual submission deadline
Registering in SAM or updating SAM
registration
Four weeks before actual submission
deadline
Registering in Grants.gov Four weeks before actual submission deadline
Registering in ND Grants Four weeks before actual submission deadline
Starting application in Grants.gov One week before actual submission deadline
Submitting application in Grants.gov Three days before actual submission deadline
Submitting the final application in ND Grants By the submission deadline

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2. Agreeing to Terms and Conditions of the Award
By submitting an application, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award.

3.   Address to Request Application Package
See the Preparedness Grants Manual for requesting and submitting an application.

Initial applications are processed through the Grants.gov portal. Final applications are completed and submitted through FEMA’s Non-Disaster Grants (ND Grants) System. Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov.

4.  Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for Award Management (SAM)
Each applicant, unless they have a valid exception under 2 CFR 25.110, must:

1. Be registered in SAM.gov before application submission;

2. Provide a valid Unique Entity Identifier (UEI) in its application; and

3. Continue to always maintain an active System for Award Management (SAM) registration with current information during the Federal Award process if selected for award.

5.   Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application Applying for an award under this program is a multi-step process and requires time to complete. Applicants are encouraged to register early as the registration process can take four weeks or more to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required submission deadlines.

Please review the table above for estimated deadlines to complete each of the steps listed. Failure of an applicant to comply with any of the required steps before the deadline for submitting an application may disqualify that application from

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funding.

To apply for an award under this program, all applicants must:

1.  Apply for, update, or verify their Unique Entity Identifier (UEI) number from SAM.gov and Employer Identification Number (EIN) from the Internal Revenue Service;

2.  In the application, provide an UEI number;

3. Have an account with login.gov;

4.  Register for, update, or verify their SAM account and ensure the account is active before submitting the application;

5.  Create a Grants.gov account;

6. Add a profile to a Grants.gov account;

7. Establish an Authorized Organizational Representative (AOR) in Grants.gov;

8. Register in ND Grants

9. Submit an initial application in Grants.gov;

10. Submit the final application in ND Grants, including electronically signing applicable forms; and

11. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on an applicant’s immediate and highest-level owner and subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

Specific instructions on how to apply for, update, or verify an UEI number or SAM registration or establish an AOR are included below in the steps for applying through Grants.gov.

Applicants are advised that FEMA may not make a federal award until the applicant has complied with all applicable SAM requirements. Therefore, an applicant’s SAM registration must be active not only at the time of application, but also during the application review period and when FEMA is ready to make a federal award. Further, as noted above, an applicant’s or recipient’s SAM registration must remain active for the duration of an active federal award. If an applicant’s SAM registration is expired at the time of application, expires during application review, or expires any other time before award, FEMA may determine

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that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

Per 2 C.F.R. § 25.110(c)(2)(iii), if an applicant is experiencing exigent circumstances that prevents it from obtaining an UEI number and completing SAM registration prior to receiving a federal award, the applicant must notify FEMA as soon as possible by contacting [email protected] and providing the details of the circumstances that prevent completion of these requirements. If FEMA determines that there are exigent circumstances and FEMA has decided to make an award, the applicant will be required to obtain an UEI number, if applicable, and complete SAM registration within 30 days of the federal award date.

6.   Electronic Delivery
DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages or requires applicants to submit their applications online through Grants.gov, depending on the funding opportunity.

For this funding opportunity, FEMA requires applicants to submit initial applications through Grants.gov and a final application through ND Grants.

7.   How to Register to Apply through Grants.gov
For information on how to register to apply through Grants.gov, please see the Preparedness Grants Manual.

8.   How to Submit an Initial Application to FEMA via Grants.gov Standard Form 424 (SF-424) is the initial application for this NOFO.

Grants.gov applicants can apply online using a workspace. A workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each Notice of Funding Opportunity, you can create individual instances of a workspace.

Applicants are encouraged to submit their initial applications in Grants.gov at least seven days before the application deadline.

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In Grants.gov, applicants must submit the following forms:

SF-424, Application for Federal Assistance; and
Grants.gov Lobbying Form, Certification Regarding Lobbying.

For further information on how to submit an initial application via Grants.gov, please see the Preparedness Grants Manual.

9.   Submitting the Final Application in ND Grants
After submitting the initial application in Grants.gov, eligible applicants will be notified by FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement or, at the latest, seven days before the application deadline. Early registration will allow applicants to have adequate time to start and complete their applications.

Applicants needing assistance registering for the ND Grants system should contact [email protected] or (800) 865-4076. For step-by-step directions on using the ND Grants system and other guides, please see Non-Disaster Grants Management System | FEMA.gov.

In ND Grants, applicants will be prompted to submit the standard application information and any program-specific information required as described in Section D.10 of this NOFO, “Content and Form of Application Submission.” The Standard Forms (SF) are auto generated in ND Grants, but applicants may access these forms in advance through the Forms tab under the SF-424 family on Grants.gov.

Applicants should review these forms before applying to ensure they have all the information required.

For additional application submission requirements, including program-specific requirements, please refer to the subsection titled “Content and Form of Application Submission” under Section D of this NOFO.

10.   Timely Receipt Requirements and Proof of Timely Submission As application submission is a two-step process, the applicant with the AOR role who submitted the application in Grants.gov will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX) from Grants.gov with the

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successful transmission of its initial application. This notification does not serve as proof of timely submission, as the application is not complete until it is submitted in ND Grants. Applicants can also view the ND Grants Agency Tracking Number by accessing the Details tab in the submitted workspace section in Grants.gov, under the Agency Tracking Number column. Should the Agency Tracking Number not appear, the application has not yet migrated from Grants.gov into the ND Grants System. Please allow 24 hours for your ND Grants application tracking number to migrate.

All applications must be received in ND Grants by 5:00 PM ET on the application deadline. Proof of timely submission is automatically recorded by ND Grants. An electronic date/time stamp is generated within the system when the application is successfully received by ND Grants. Additionally, the applicant(s) listed as contacts on the application will receive a system-generated email to confirm receipt.

11. Content and Form of Application Submission
a.   Standard Required Application Forms and Information The following forms or information are required to be submitted in either Grants.gov or ND Grants. The Standard Forms (SF) are submitted either through Grants.gov, through forms generated in ND Grants, or as an attachment in ND Grants. Applicants may also access the SFs at SF-424 Family | Grants.gov.

I. GRANTS.GOV
SF-424, Application for Federal Assistance, initial application submitted through Grants.gov
Grants.gov Lobbying Form, Certification Regarding Lobbying, submitted through Grants.gov
II. ND GRANTS
SF-424A, Budget Information (Non-Construction), submitted via the forms generated by ND Grants
For construction under an award, submit SF-424C, Budget Information (Construction), submitted via the forms generated by ND Grants, in addition

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to or instead of SF-424A
· SF-424B, Standard Assurances (Non-Construction), submitted via the forms generated by ND Grants
For construction under an award, submit SF-424D, Standard Assurances (Construction), submitted via the forms generated by ND Grants, in addition to or instead of SF-424B
· SF-LLL, Disclosure of Lobbying Activities, submitted via the forms generated by ND Grants
Indirect Cost Agreement or Proposal, submitted as an attachment in ND Grants if the budget includes indirect costs and the applicant is required to have an indirect cost rate agreement or proposal. If the applicant does not have or is not required to have an indirect cost rate agreement or proposal, please see Section D.13 of this NOFO, “Funding Restrictions and Allowable Costs,” for further information regarding allowability of indirect costs and whether alternatives to an indirect cost rate agreement or proposal might be available, or contact the relevant FEMA staff identified in Section G of this NOFO, “DHS Awarding Agency Contact Information” for further instructions.

Generally, applicants have to submit either the non-construction forms (i.e., SF- 424A and SF-424B) or construction forms (i.e., SF-424C and SF-424D), meaning that applicants that only have construction work and do not have any non- construction work need only submit the construction forms (i.e., SF-424C and SF- 424D) and not the non-construction forms (i.e., SF-424A and SF-424B), and vice versa. However, applicants who have both construction and non-construction work under this program need to submit both the construction and non-construction forms.
b.   Program-Specific Required Forms and Information
I. IJ Development: SHSP and UASI
As part of the FY 2023 HSGP application process for SHSP and UASI funds, applicants must develop formal IJs that address the proposed investments. Failure to fulfill all of the terms contained in this section will be considered by DHS/FEMA in its evaluation of the effectiveness of the IJs submitted to meet the minimum percent spend requirement for the National Priority Areas. Failure to sufficiently align projects to the National Priority Areas and meet the minimum percent spend

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requirement will result in funds being placed on hold until those issues are addressed.

FY 2023 SHSP and UASI applications must include one (1) IJ and at least one (1) respective project for each of the five National Priority Areas with a minimum spend requirement (Soft Targets/Crowded Places, Intelligence and Information Sharing, Countering Domestic Violent Extremism, Election Security, and Community Preparedness and Resilience) identified in this NOFO. Each of these IJs must also meet or exceed the minimum percent spend requirement based on the applicant’s SHSP and UASI allocation stated in this NOFO. All projects associated with the minimum spend of a National Priority Area must be submitted in the same IJ. SAAs may submit complete project-level information at the time of application but are not required to do so at the time of application.

However, any SHSP or UASI application that does not include an IJ for each National Priority Area that meets the minimum spend requirement will have that funding placed on hold (up to the National Priority Area minimum percent and up to 30% of the total SHSP or UASI allocations) until those IJs and project-level details that sufficiently address the National Priority Areas are received and approved by DHS/FEMA.

Each IJ must demonstrate how proposed investments:

Support terrorism preparedness; and
Support building capability and/or closing capability gaps or sustaining capabilities identified in the community’s THIRA/SPR process.

Each IJ must explain how the proposed investments will support the applicant’s efforts to:

Prevent a threatened or an actual act of terrorism;
Prepare for all hazards and threats, while explaining the nexus to terrorism preparedness;
Protect citizens, residents, visitors, and assets against the greatest threats and hazards, relating to acts of terrorism; and/or
Respond quickly and equitably to save lives, protect property and the environment, and meet basic human needs in the aftermath of an act of terrorism or other catastrophic incidents.

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If not included in the application, SHSP and UASI recipients must submit complete project-level information for each SHSP and UASI IJ as part of the Biannual Strategy Implementation Report (BSIR) due by January 30, 2024. This includes IJs for the National Priority Areas.

DHS/FEMA will evaluate the effectiveness of the projects submitted in support of the National Priority Areas, either at the time of application or as part of the December 2023 BSIR due January 30, 2024. DHS/FEMA will not reduce FY 2023 HSGP awards based on the effectiveness review but will work with recipients to ensure compliance with the National Priority Area requirements based on the results of the effectiveness review. Recipients and subrecipients will not be permitted to expend funding under the National Priority Areas until the effectiveness of the proposed projects has been reviewed and confirmed by FEMA.

II. Development of Investments and Projects: SHSP and UASI Applicants must propose at least 5 and may include up to 12 investments.

Within each investment, applicants must propose at least one project to describe the activities they plan to implement with SHSP and UASI funds.

There is no limit to the number of projects that may be submitted.

Required National Priority Area IJs must include the name of the priority in the investment name for easy identification.

All requested funding must be associated with specific projects. For each project, several pieces of information must be provided to submit the project for consideration in the application, including:

Project name;
Project description;
Subrecipient name, if applicable;
Recipient type (e.g., state or local);
Project location (zip code of the primary location of the project); Primary core capability the project supports;
Whether the project activities are shareable and deployable; and Which National Priority Area (if any) the project supports.

Projects should describe how the proposed investment supports building capability and/or closing capability gaps or sustaining capabilities identified in

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the THIRA/SPR process.

FEMA encourages states to use any DHS provided assessments, such as those performed by DHS’s Protective Security Advisors and Cybersecurity Advisors, when developing their IJs.

III. National Priority Area Investments: SHSP and UASI
States are encouraged to review the Strategic Framework for Countering Terrorism and Targeted Violence when developing investments.

Soft Targets/Crowded Places (3%)
Soft targets and crowded places are increasingly appealing to terrorists and other violent extremist actors because of their relative accessibility and the large number of potential targets. This challenge is complicated by the prevalent use of simple tactics and less sophisticated attacks. Segments of our society are inherently open to the general public, and by nature of their purpose do not incorporate strict security measures. Given the increased emphasis by terrorists and other violent extremist actors to leverage less sophisticated methods to inflict harm in public areas, it is vital that the public and private sectors collaborate to enhance security of locations such as transportation centers, parks, restaurants, shopping centers, special event venues, polling places, and similar facilities.

The malicious use of unmanned aircraft systems poses a threat to the safety and security of the American people, communities, and institutions. Technologies to detect or mitigate unmanned aircraft systems are an allowable use under the HSGP in accordance with the Domestic Counter-Unmanned Aircraft Systems (UAS) National Action Plan. Recipients should ensure that, prior to the testing, acquisition, installation, or use of UAS detection and/or mitigation systems, they seek the advice of counsel experienced with both federal and state criminal, surveillance, and communications laws which may apply to the use of such technologies.

Given the increased risk to soft targets and crowded places, at least one investment must be in support of the state’s and high-risk urban area’s efforts to protect soft targets/crowded places. Additionally, the proposed investment must meet or exceed the FY 2023 national priority percentage for soft targets/crowded places and will also be subject to DHS/FEMA’s evaluation of the effectiveness of

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the proposed investments. States are also encouraged to engage DHS’ Protective Security Advisors’ security assessments of soft targets to ensure that recommendations from those assessments are taken into consideration when allocating grant funding.

Additional resources and information regarding securing soft targets and crowded places are available through the Cybersecurity and Infrastructure Security Agency and the National Institute of Standards and Technology.

Information and Intelligence Sharing (3%)
Effective homeland security operations rely on access to, analysis of, and the timely sharing of open source, unclassified, and classified information, suspicious activity reports, tips/leads, and actionable intelligence on indicators and behaviors to accurately identify, assess, and mitigate a wide array of threats against the United States, including terrorism, threats to life, targeted violence, and other threats within the DHS mission space. Accordingly, DHS works diligently to enhance intelligence collection, integration, analysis, and information sharing capabilities to ensure partners, stakeholders, and senior leaders receive actionable intelligence and information necessary to inform their decisions and operations. A critical and statutorily charged mission of DHS is to deliver intelligence and information to federal, state, local, tribal, and territorial governments and private sector partners. Cooperation and information sharing among state, local, tribal, territorial, and federal partners across all areas of the homeland security enterprise, including counterterrorism, while upholding privacy, civil rights, and civil liberties protections, is critical to homeland security operations and the prevention of, preparation for, protection against, and response to acts of terrorism, and other threats to life and criminal acts of targeted violence.

Counterterrorism includes both international and domestic terrorism, cybersecurity, border security, transnational organized crime, immigration enforcement, economic security, and other areas.

Given the importance of information sharing and collaboration to effective homeland security solutions, at least one investment must be in support of the state’s and high-risk urban area’s efforts to enhance information sharing and cooperation with DHS and other federal agencies. As noted above, this requirement must include at least one dedicated fusion center project. Additional instructions on development of the fusion center project can be found below.

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Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the investment and a culture of national preparedness. Additionally, the proposed investment must meet or exceed the FY 2023 national priority percentage for information sharing and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.

Additional resources and information regarding collaboration and information sharing are available through the Department’s Office of Intelligence and Analysis.

Domestic Violent Extremism (3%)
As stated in the Homeland Threat Assessment October 2020, domestic violent extremists, including ideologically motivated lone offenders and small groups, present the most persistent and lethal terrorist threat to the Homeland. These violent extremists capitalize on social and political tensions, which have resulted in an elevated threat environment. They utilize social media platforms and other technologies to spread violent extremist ideologies that encourage violence and influence action within the United States. The COVID-19 pandemic has further created an environment that may lead to accelerated mobilization to targeted violence and/or radicalization to domestic terrorism, including leveraging lawful protests to incite violence, intimidate targets, and promote their violent extremist ideologies.

Given the rise of domestic violent extremism in recent years, at least one investment must be in support of the state’s and high-risk urban area’s efforts to combat the rise, influence, and spread of domestic violent extremism. Additionally, the proposed investment must meet or exceed the FY 2023 national priority percentage for domestic violent extremism and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.

Additional resources and information regarding domestic violent extremism are available through Center for Prevention Programs and Partnerships | Homeland Security (dhs.gov).

Cybersecurity (no minimum percent)

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Today’s world is more interconnected than ever before, but with increased connectivity comes increased risk of our adversaries, including terrorists, exploiting cyber vulnerabilities and weaknesses to disrupt our way of life. While not required, applicants are encouraged to submit an investment related to their ongoing or near-term high priority cybersecurity projects. The investment will be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments. Cybersecurity investments must support the security and functioning of critical infrastructure and core capabilities as they relate to preventing, preparing for, protecting against, or responding to acts of terrorism. Recipients and subrecipients of FY 2023 HSGP grant awards will be required to complete the 2023 Nationwide Cybersecurity Review (NCSR), enabling agencies to benchmark and measure progress of improving their cybersecurity posture. The Chief Information Officer (CIO), Chief Information Security Officer (CISO), or equivalent for each recipient should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. The NCSR is available at no cost to the user and takes approximately 2-3 hours to complete.

The 2023 NCSR is estimated to be open from October 2023 through February 2024.

The NCSR is an annual requirement for recipients and subrecipients of HSGP funds and is taken once for each fiscal year award. Additionally, FEMA recognizes that some subawards will not be issued until after the NCSR has closed. In such cases, such subrecipients will be required to complete the first available NCSR offered after the subaward has been issued by the pass-through entity. Although not required by SLTTs that did not receive HSGP funds, all SLTT agencies with preparedness responsibilities are highly encouraged to participate and complete the NCSR to evaluate their cybersecurity posture. For detailed information and background on the NCSR, please see IB 439.

Additional resources and information regarding cybersecurity and cybersecurity performance goals are available through the Cybersecurity and Infrastructure Security Agency, Cross-Sector Cybersecurity Performance Goals | CISA, and the National Institute of Standards and Technology.

Community Preparedness and Resilience (3%)
Community organizations are the backbones of American civic life, both during “blue skies” and in the aftermath of terrorist attacks. Community organizations,

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such as homeless shelters, food banks, public libraries, faith-based institutions, and nonprofit medical providers must have the capabilities to withstand acts of terrorism and provide essential services, especially to members of underserved communities, in the aftermath of an attack. In addition, individual citizens and volunteer responders, such as Community Emergency Response Teams, are often the first on the scene after a terrorist attack. The ability of these volunteers to provide assistance to their fellow citizens prior to the arrival of professional first responders is paramount to a community’s resilience. FEMA’s 2022 National Household Survey recorded a 4% decline in the number of Americans that have taken at least three preparedness actions to bolster individual and household resilience. In addition, the COVID-19 pandemic has placed a significant burden on community-based organizations such as homeless shelters, food banks, public libraries, faith-based institutions, and nonprofit medical providers to continue to provide key services during and after disasters, including acts of terrorism. This National Priority Area will bolster community preparedness and resilience by investing in local, community-driven capabilities.

Additionally, equity in emergency management requires proactively prioritizing actions that reinforce cultural competency, accessibility, and inclusion, as well as reflect the historical context of specific groups of people. To that end, states, territories, and high-risk urban areas are strongly encouraged to explore how SHSP- and UASI-funded activities can address the needs of underserved, at-risk communities to help ensure consistent and systematic, fair, just, and impartial treatment of all individuals before, during, and after a disaster.

The focus on equity and investing in strategies that meet the needs of underserved communities will strengthen the whole of community system of emergency management. Substantial and ongoing prioritization of, and investment in, underserved communities is essential for the entire system to be effective and efficient. Engaging the whole community requires all members of the community to be part of the emergency management team, including representatives of underserved communities, diverse community members, social and community service groups and institutions, faith-based and disability advocacy groups, academia, professional associations, the private and nonprofit sectors, and government agencies that may not traditionally have been directly involved in emergency management. The whole community includes children; older adults; individuals with disabilities and others with access and functional needs; those from religious, racial, and ethnically diverse backgrounds; people with limited

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English proficiency; and owners of animals including household pets and service animals.

These factors underpin the requirement that at least one investment must be in support of the state’s and urban area’s efforts to address community preparedness and resilience. Additionally, the proposed investment must meet or exceed the FY 2023 national priority percentage for community preparedness and resilience and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.

Additional resources and information regarding community preparedness and resilience are available through Individuals and Communities | FEMA.gov.

Election Security (3%)
In January 2017, DHS designated the infrastructure used to administer the Nation’s elections as critical infrastructure. This designation recognizes that the United States’ election infrastructure is of such vital importance to the American way of life that its incapacitation or destruction would have a devastating effect on the country. Securing election infrastructure, ensuring its continued operation in the face of threats and harassment, advancing the safety of election officials, and ensuring an election free from foreign interference are national security priorities.

Threats to election systems are constantly evolving, so defending these systems requires constant vigilance, innovation, and adaptation. As such, at least one investment must be in support of the state’s and high-risk urban area’s efforts to enhance physical election security and/or cyber election security. Additionally, the proposed investment must meet or exceed the FY 2023 national priority percentage for election security and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.

The SAA must include the State’s Chief Election Official for all projects and matters related to the election security National Priority Area. Any activities proposed that could be used to suppress voter registration or turnout will not be approved.

Additional resources and information regarding election security are available through the Cybersecurity and Infrastructure Security Agency.

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IV. Development of Fusion Center Projects: SHSP and UASI Each applicant must identify a fusion center project that will:

Indicate alignment to a designated Fusion Center; and
Provide both a brief narrative description and funding itemization for the proposed project activities that directly support the designated fusion center.

The descriptive narrative and the financial itemization should align improvement or sustainment requests with fusion center activities as they relate to the Fusion Center Performance Measures found in the Preparedness Grants Manual.

Sample Fusion Center Funding Itemization
A sample project description and funding itemization are below. For the itemized projects, clearly identify the anticipated fusion center performance improvement or sustainment as a result of the proposed funding.

The X Fusion enhancement project will fund:

Salaries, benefits, and training for X number of Fusion Center intelligence analysts
Travel costs associated with fusion center analyst training This project will directly sustain the Center’s current capabilities and performance and directly aligns with performance measures 2023.XXX We anticipate seeing an improvement in the quality and quantity of analytic production and responses to requests for information as a direct result of the funding of this project
The funding itemization for a fusion center project should include the amount and percent of each relevant solution area. As an example:

Solution Area and Amount of Proposed Funding Percent of Proposed Funding Planning:         $10,000 2%

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Solution Area and Amount of Proposed Funding Percent of Proposed Funding Organization:    $200,000 48%
Equipment:    $200,000 48%
Training:    $10,000 2%
Exercises:    $0 0%
Total:    $420,000

100%
V. Completing IJs in the Grant Reporting Tool (GRT): SHSP and UASI In the Related Documents section of the Grants.gov posting, applicants can find the IJ template and instructions for collecting the required information for investments and projects. Additionally, applicants should utilize the Project Worksheet located in Grants.gov posting to assemble the information required for each project, which will facilitate the input of that information into the GRT.

Applicants must ensure the appropriate National Priority Area “Investment Type” ( Overview Tab – Investment Information Section) is selected for the corresponding National Priority Area.

VI. Development of Concept of Operations for OPSG
As part of the FY 2023 OPSG application process, each eligible local unit of government at the county or federally recognized tribal government level must develop a strategic plan called a Concept of Operations (CONOP)/Application, which is a formal proposal of action to address a specific situation and forms the basis for Operations Orders, in coordination with state and federal law enforcement agencies, to include, but not limited to CBP/USBP. CONOPs that are developed at the county level should be inclusive of city, county, tribal, and other local law enforcement agencies that are eligible to participate in OPSG operational activities, and the CONOP/Application should describe participating agencies in

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the Executive Summary.

CONOP/Application details should include the names of the agencies, points of contact, and individual funding requests. All CONOPs/Applications must be developed in collaboration with the local USBP sector office, the SAA, and the local unit of government. Requests for funding in CONOPs/Applications must be based on risks and the operational enforcement support requirements of its corresponding USBP Sector, as well as the national priorities identified below.

USBP Sector offices will forward the CONOPs to USBP Headquarters for vetting and coordination. Applicants will forward corresponding OPSG Applications to the SAA for submission to FEMA. USBP Headquarters will reconcile all submitted CONOPs with the OPSG Applications. FEMA will review and evaluate all CONOPs and OPSG Applications and funding will be allocated based on the review and selection criteria identified in this NOFO.

OPSG Applicants will be required to clearly articulate and identify how the CONOPs will address the national priority identified below:

Information and Intelligence Sharing and Cooperation
Effective border security operations rely on access to, analysis of, and the timely sharing of open source, unclassified, and classified information, suspicious activity reports, tips/leads, and actionable intelligence on indicators and behaviors to accurately identify, assess, and mitigate a wide array of threats against the United States, including terrorism, threats to life, targeted violence, and other threats within the DHS mission space. Accordingly, DHS works diligently to enhance intelligence collection, integration, analysis, and information sharing capabilities to ensure partners, stakeholders, and senior leaders receive actionable intelligence and information necessary to inform their decisions and operations. One critical, statutorily required mission of DHS is to deliver intelligence and information to federal, state, local, and tribal governments and private sector partners.

Cooperation and information sharing among state, federal, and local partners across all areas of the homeland security enterprise, including both international and domestic terrorism, cybersecurity, transnational organized crime, economic security, border security, immigration enforcement, and other areas, while upholding privacy, civil rights and civil liberties protections, is critical to homeland security operations and the prevention of, preparation for, protection against, and responding to acts of terrorism, and other threats to life and criminal acts of

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targeted violence.

Given the importance of information sharing and collaboration to effective homeland security solutions, the CONOP must support the recipient’s efforts to enhance information sharing and cooperation with DHS and other federal agencies. Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the OPSG program and a culture of national preparedness.

Additional resources and information regarding collaboration and information sharing are available through the Department’s Office of Intelligence and Analysis.

VII. Detailed Budget
Applicants must provide budget summary worksheets for all funds requested at the time of application. The budget summary worksheets must be complete, reasonable, and cost-effective in relation to the proposed project and should provide the basis of computation of all project-related costs (including management and administrative costs) and any appropriate narrative. FEMA must be able to thoroughly evaluate the projects being submitted based on the information provided. FEMA must be able to determine how much funding is being passed through to subrecipients for each sub-program (UASI, SHSP, OPSG).

Consequently, applicants must provide an appropriate level of detail within the budget summary worksheets to clarify what will be purchased and spent. Sample budget summary worksheets are available on the grants.gov posting for the HSGP in the Related Documents tab and may be used as a guide to assist applicants in the preparation of budgets and budget narratives.

12. Other Submission Requirements
Fusion Center Investments
Of the proposed SHSP- and UASI-funded investments, one single project must be in support of a designated fusion center. Recipients must coordinate with the fusion center when developing a fusion center project prior to submission. See additional information on how to develop the fusion center projects below and in the Preparedness Grants Manual.

Emergency Communications Investments

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All emergency communications investments must describe how such activities align with needs identified in their Statewide Communication Interoperability Plan (SCIP). Recipients must coordinate with their Statewide Interoperability Coordinator (SWIC) and/or Statewide Interoperability Governing Body (SIGB) when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems.

Effective project alignment will require advance coordination with the SWIC and consultation with governing bodies such as the SIGB or Statewide Interoperability Executive Committee, as they serve as the primary steering group for the statewide interoperability strategy. Additionally, recipients should consult subject matter experts serving on governance bodies, such as broadband experts, chief information officers, representatives from utilities, or legal and financial experts, when developing proposals. The investment name must include the words “emergency communications” to easily identify any emergency communications investments.

13. Intergovernmental Review
An intergovernmental review may be required. Applicants must contact their state’s Single Point of Contact (SPOC) to comply with the state’s process under Executive Order 12372
(See Executive Orders | National Archives and Intergovernmental Review (SPOC List) (whitehouse.gov)).

14. Funding Restrictions and Allowable Costs
All costs charged to awards covered by this NOFO must comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements at 2 C.F.R.

Part 200, unless otherwise indicated in the NOFO, the terms and conditions of the award, or the Preparedness Grants Manual. This includes, among other requirements, that costs must be incurred, and products and services must be delivered, within the period of performance of the award. See 2 C.F.R. § 200.403(h) (referring to budget periods, which for FEMA awards under this program is the same as the period of performance).

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Federal funds made available through this award may be used for the purpose set forth in this NOFO, the Preparedness Grants Manual, and the terms and conditions of the award and must be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other federal awards, lobbying, or intervention in federal regulatory or adjudicatory proceedings.

In addition, federal funds may not be used to sue the Federal Government or any other government entity. See the Preparedness Grants Manual for more information on funding restrictions and allowable costs. a.   Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services
Recipients and subrecipients of FEMA federal financial assistance are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R.

Part 200. Beginning August 13, 2020, the statute – as it applies to FEMA recipients, subrecipients, and their contractors and subcontractors – prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons.

Guidance is available at Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services, FEMA Policy #405-143-1, or superseding document.

Additional guidance is available at Contract Provisions Guide: Navigating Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards (fema.gov).

Effective August 13, 2020, FEMA recipients and subrecipients may not use any FEMA funds under open or new awards to:

Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or

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services as a substantial or essential component of any system, or as critical technology of any system; or
Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

I. REPLACEMENT EQUIPMENT AND SERVICES
FEMA grant funding may be permitted to procure replacement equipment and services impacted by this prohibition, provided the costs are otherwise consistent with the requirements of the NOFO and the Preparedness Grants Manual.

II. DEFINITIONS
Per section 889(f)(2)-(3) of the FY 2019 NDAA and 2 C.F.R. § 200.216, covered telecommunications equipment or services means:

1. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities);

2. For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

3. Telecommunications or video surveillance services provided by such entities or using such equipment; or

4. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the People’s Republic of China.

Examples of the types of products covered by this prohibition include phones, internet, video surveillance, and cloud servers when produced, provided, or used by the entities listed in the definition of “covered telecommunications equipment or services.” See 2 C.F.R. § 200.471.

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b.   Pre-Award Costs
Pre-award costs are allowable only with the prior written approval of DHS/FEMA and as included in the award agreement. To request pre-award costs, a written request must be included with the application, signed by the AOR of the entity.

The letter must outline what the pre-award costs are for, including a detailed budget break-out of pre-award costs from the post-award costs, and a justification for approval.
c.   Management and Administration (M&A) Costs
M&A costs are allowed. Recipients may use a maximum of up to 5% of HSGP funds awarded for their M&A, and any funds retained are to be used solely for M&A purposes associated with the HSGP award. Subrecipients may also use a maximum of up to 5% of the funding passed through by the state solely for M&A purposes associated with the HSGP award. M&A activities are those directly relating to the management and administration of HSGP funds, such as financial management and monitoring. M&A expenses must be based on actual expenses or known contractual costs. M&A requests that are simple percentages of the award, without supporting justification, will not be allowed or considered for reimbursement.

M&A costs are not operational costs. They are the necessary costs incurred in direct support of the grant or as a result of the grant and should be allocated across the entire lifecycle of the grant. Examples include preparing and submitting required programmatic and financial reports, establishing and/or maintaining equipment inventory, documenting operational and equipment expenditures for financial accounting purposes, responding to official informational requests from state and federal oversight authorities, including completing the Civil Rights Evaluation Tool as required by DHS, and grant performance measurement or evaluation activities. Please see the Preparedness Grants Manual for additional information on direct costs.

Recipients or subrecipients may apply or credit M&A funding toward the recipient’s requirement to allocate funding toward the National Priority Areas. For example, if a recipient spends $5,000 to manage or administer its funding dedicated toward its soft targets/crowded places investment, the recipient may credit that funding

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toward its requirement to allocate at least 3% of its award to the enhancing the protection of soft targets and crowded places National Priority Area.

A state’s HSGP funds for M&A calculation purposes includes the total of its SHSP, UASI, and OPSG awards. While the SAA may retain up to 5% of this total for M&A, the state must still ensure that all subrecipient award amounts meet the mandatory minimum pass-through requirements that are applicable to each HSGP program. To meet this requirement, the percentage of SHSP and UASI funds passed through to local or tribal jurisdictions must be based on the state’s total HSGP award prior to withholding any M&A.

In retaining these funds, states may retain a maximum of 2.5% of the OPSG allocation, which must be withheld from the pass-through to each subrecipient county or tribe in an equal percentage. The SAA may also retain additional funding from its SHSP award to manage and administer the OPSG award, but that additional amount is also capped at an amount equal to 2.5% of the OPSG award.

Examples applying this principle:

SAA 1:

Total award: $6,000,000
SHSP: $1,000,000 OPSG: $2,500,000 UASI: $2,500,000
M&A Maximum: $300,000 (5% of $6,000,000)
Maximum M&A for SHSP = $50,000
Maximum M&A for OPSG = $125,000. Of that amount, $62,500 (2.5%) may be retained from the OPSG allocation, and the other $62,500 would come from the SHSP allocation. Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $50,000 available to manage the SHSP allocation.

Maximum M&A for UASI = $125,000

SAA 2:

Total award: $4,500,000
SHSP: $3,500,000 OPSG: $1,000,000

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M&A Maximum: $225,000 (5% of $4,500,000)
Maximum M&A for SHSP = $175,000
Maximum M&A for OPSG = $50,000. Of that amount, $25,000 (2.5%) may be retained from the OPSG allocation, and the other $25,000 would come from the SHSP allocation. Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $175,000 available to manage the SHSP allocation.

HSGP recipients are also reminded that any M&A charged to a recipient’s or subrecipient’s UASI funding must be directly allocable to administration of the UASI grant program and cannot be used to cover M&A costs that are directly allocable to SHSP or OPSG funding. Similarly, any M&A charged to a recipient’s or subrecipient’s SHSP or OPSG funding cannot be used to cover M&A costs directly allocable to UASI funding.

Please note, IB 365: Management and Administration Costs in the Homeland Security Grant Program and DHS/FEMA Policy 207-087-1 do not apply to awards made in FY 2023 under this NOFO. Please also reference IB 416 for additional clarification on OPSG M&A, but to the extent that there is any conflict between IB 416 and this NOFO, the requirements of this NOFO will apply to FY 2023 awards made under this NOFO.

D. Indirect Facilities & Administrative (F&A) Costs
Indirect costs are allowable under this program as described in 2 C.F.R. Part 200, including 2 C.F.R. § 200.414. Applicants with a current negotiated indirect cost rate agreement that desire to charge indirect costs to an award must provide a copy of their negotiated indirect cost rate agreement at the time of application. Not all applicants are required to have a current negotiated indirect cost rate agreement. Applicants that are not required by 2 C.F.R. Part 200 to have a negotiated indirect cost rate agreement but are required by 2 C.F.R. Part 200 to develop an indirect cost rate proposal must provide a copy of their proposal at the time of application. Applicants who do not have a current negotiated indirect cost rate agreement (including a provisional rate) and wish to charge the de minimis rate must reach out to the FEMA Grants Management Specialist for further instructions. Applicants who wish to use a cost allocation plan in lieu of an indirect cost rate must also reach out to the FEMA Grants Management Specialist for

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further instructions. Post-award requests to charge indirect costs will be considered on a case-by-case basis and based upon the submission of an agreement or proposal as discussed above or based upon on the de minimis rate or cost allocation plan, as applicable.

E. Funds Transfer Restriction
The recipient is prohibited from transferring funds between programs (includes SHSP, UASI, and OPSG). Recipients can submit an investment/project where funds come from multiple funding sources (e.g., SHSP and UASI), however, recipients are not allowed to divert funding from one program to another due to the risk-based funding allocations, which were made at the discretion of DHS/FEMA.

F. Other Direct Costs
I. Planning
Planning costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

II. Organization
Organization costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

III. Equipment
Equipment costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

General Purpose Equipment
HSGP allows expenditures on general purpose equipment if it aligns to and supports one or more core capabilities identified in the Goal and has a nexus to terrorism preparedness. General purpose equipment, like all equipment funded under the HSGP, must be sharable through the EMAC3 and allowable under 6

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U.S.C. § 609, and any other applicable provision of the Homeland Security Act of 2002, as amended. Examples of such general-purpose equipment may include:

Law enforcement/general use vehicles (OPSG only);
Emergency medical services equipment and vehicles;
Fire service equipment and vehicles, to include hose, pump accessories, and foam concentrate for specialized
chemical/biological/radiological/nuclear/explosive (CBRNE) response; Interoperability of data systems, such as computer aided dispatch (CAD) and record management systems (RMS); and
Office equipment for staff4 engaged in homeland security program activity.

Controlled Equipment
For decades, the federal government has provided equipment to state, local, and tribal law enforcement agencies (LEAs) through federal grants. Some federal grant programs have assisted LEAs as they carry out their critical missions to keep the American people safe. The equipment acquired by LEAs through these programs includes administrative equipment, such as office furniture and computers. Some federal grant programs also may include military and military-styled equipment, firearms, and tactical vehicles provided by the federal government, including property covered under 22 C.F.R. Part 121 and 15 C.F.R. Part 774 (collectively, "controlled equipment").

However, not all equipment that is considered controlled equipment is allowable under the HSGP. As noted in Section B of FEMA Policy 207-22-0002, Prohibited or Controlled Equipment Under FEMA Awards, certain equipment is prohibited and is not allowable under HSGP. Grant funds under this program may not be used for the purchase of equipment not approved by DHS/FEMA.

For example, the purchase of tracked armored vehicles, camouflage uniforms, weapons, and weapons accessories, including ammunition, is generally not allowed with HSGP funds.5

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For some controlled equipment that is allowable under the HSGP, additional documentation, justifications, reviews, and approvals are required, including but not limited to proof of policies and procedures to safeguard individuals’ privacy, civil rights, and civil liberties. Contact your Preparedness Officer if you have questions concerning HSGP requirements for controlled equipment requests.

Grant funds under this program must comply with the aforementioned FEMA Policy 207-22-0002, Prohibited or Controlled Equipment Under FEMA Awards.

As per this FEMA Policy, excepted or controlled equipment must remain in the possession of the original FEMA grant recipient and may not be transferred.

The use of controlled equipment under a Memorandum of Understanding or other regional sharing agreement (see Section D.6 of this FEMA Policy) does not constitute a transfer of controlled equipment.

DHS/FEMA will continue to collaborate with federal agency partners to ensure that there is a consistent and reasonable approach to the restrictions placed on controlled equipment expenditures while continuing to support these investments when there is a justifiable need. Further, DHS/FEMA will continue to maintain an awareness of the evolving policy developments related to controlled equipment expenditures and keep grant recipients up to date on future developments.

IV. Training
Training costs are allowed under this program. Please see the Preparedness Grants Manual for more information. Recipients are encouraged to consider tuition-free courses offered by FEMA first, before investing in training. For more information and a catalog of courses please refer to the National Preparedness Course Catalog at NTED.

V. Exercises
Exercise costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

VI. Personnel

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Personnel hiring, overtime, and backfill expenses are permitted under this grant to perform allowable HSGP planning, organization, training, exercise, and equipment activities. Under OPSG, overtime costs are allowable only in so far as they meet the intent of the program. All recipients and subrecipients of HSGP funds, including SHSP, UASI, and OPSG allocations, may not use more than 50% of their awards to pay for personnel activities unless a waiver is approved by FEMA.

For more information on the 50% personnel cap, please see FEMA IB 421b, Clarification on the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2008 (Public Law 110-412) – the PRICE Act. Please see the Preparedness Grants Manual for more information.

VII. Operational Overtime
Operational overtime costs are allowed under this program. Prior to use of funds for operational overtime, recipients must receive approval from DHS/FEMA.

Operational overtime costs are also subject to the 50% personnel cap. For more information on the 50% personnel cap, please see FEMA IB 421b. For more information about operational overtime costs for SHSP, UASI, and OPSG, please see the Preparedness Grants Manual.

Operational Overtime Costs for SHSP and UASI
As stated in the Preparedness Grants Manual, in support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high- risk locations and to enhance public safety during mass gatherings and high- profile events. SHSP or UASI funds may be used to support select operational expenses associated with increased security measures in the authorized categories in the authorized categories outlined in the Preparedness Grants Manual. FEMA retains the discretion to approve other types of requests that do not fit within one of these categories.

Except for an elevated National Terrorism Advisory (NTAS) alert, SHSP or UASI funds may only be spent for operational overtime costs upon prior written approval by FEMA. Post-event operational overtime requests will only be considered on a case-by-case basis, where it is demonstrated that exigent circumstances prevented submission of a request in advance of the event or activity.

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Operational Overtime Costs for OPSG
As stated in the Preparedness Grants Manual, OPSG funds should be used for operational overtime costs associated with law enforcement activities in support of border law enforcement agencies for enhanced border security. Overtime shall be reimbursed consistent with the non-federal entity’s overtime policy and the requirements as stated in the Preparedness Grants Manual.

VIII. Travel
Domestic travel costs are allowed under this program, as provided for in this NOFO and in the Preparedness Grants Manual. International travel is not an allowable cost under this program unless approved in advance by DHS/FEMA.

IX. Construction and Renovation
Construction and renovation costs to achieve capability targets related to preventing, preparing for, protecting against, or responding to acts of terrorism are allowed under this program. For construction and renovation costs to be allowed, they must be specifically approved by DHS/FEMA in writing prior to the use of any program funds. Limits on the total amount of grant funding that may be used for construction or renovation may apply. Additionally, recipients are required to submit SF-424C and SF-424D.

All proposed construction and renovation activities must undergo an Environmental Planning and Historic Preservation (EHP) review, including approval of the review from FEMA, prior to undertaking any action related to the project. Failure of a grant recipient to meet these requirements may jeopardize Federal funding. Please see the Preparedness Grants Manual for more information.

X. Maintenance and Sustainment
Maintenance- and sustainment-related costs, such as maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees, are allowable.

Please see the Preparedness Grants Manual for more information.

XI. Critical Emergency Supplies

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Critical emergency supplies are allowed under this program. Please see the Preparedness Grants Manual for more information.

XII. Secure Identification
Secure Identification costs are allowed under this program. Please see the Preparedness Grants Manual for more information

Allowable Cost Matrix
The following matrix provides allowable cost activities that fall under each of the cost categories noted above. Recipients and subrecipients must follow all applicable requirements in 2 C.F.R. Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

HSGP funds may be used to cover the costs for evaluating the impact of these grants on the state or urban area’s core capabilities and capability gaps. This list is not exhaustive, therefore, if there are any questions regarding allowable costs, please contact the appropriate HQ FEMA Preparedness Officer. For additional information on allowable costs, see the Preparedness Grants Manual.

Allowable Program Activities
Allowable Planning Costs SHSP UASI OPSG
Developing hazard/threat-specific annexes Y Y N
Developing and implementing homeland security support
programs and
adopting ongoing DHS/FEMA national initiatives
Y Y N
Developing related terrorism and other catastrophic event prevention activities
Y Y N
Developing and enhancing plans and protocols Y Y N
Developing or conducting assessments Y Y N

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Allowable Planning Costs SHSP UASI OPSG
Hiring of full- or part-time staff or contract/consultants to assist with planning,
engagement, and volunteer management activities
Y Y N
Materials required to conduct planning, engagement, and volunteer management
activities
Y Y N
Travel/per diem related to planning, engagement, and
volunteer management activities
Y Y Y
Overtime and backfill costs (in accordance with operational Cost Guidance)
Y Y Y
Issuance of Western Hemisphere Travel Initiative-compliant Tribal identification cards
Y N N
Activities to achieve planning inclusive of people with disabilities and others with access
and functional needs and limited English proficiency.

Y Y N
Coordination with Citizen Corps Councils for public
information/education and
development of volunteer programs
Y Y N
Coordination and material support to Citizen Corps Councils and local firehouses for
the establishment, training and maintenance of CERTs
Y Y N
Update governance structures and processes and plans for emergency communications
Y Y N
Development, and review and revision of continuity of
operations plans
Y Y N
Development, and review and revision of the THIRA/SPR and continuity of operations
plans
Y Y N

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Allowable Planning Costs SHSP UASI OPSG
Developing or conducting equity assessments to address
planning and preparedness
disparities for historically underserved communities
Y Y N

Allowable Organizational Activities
Note: Personnel hiring, overtime, and backfill expenses are permitted under this grant only to the extent that
such expenses are for the allowable activities within the scope of the grant.

SHSP UASI OPSG
Program management Y Y N
Development of whole community partnerships Y Y N
Structures and mechanisms for information sharing between the public and private sector
Y Y N
Implementing models, programs, and workforce
enhancement initiatives
Y Y N
Tools, resources, and activities that facilitate shared situational awareness between the
public and private sectors
Y Y N
Operational support Y Y N
Utilization of standardized resource management concepts Y Y N Responding to an increase in the threat level under the National Terrorism Advisory
System (NTAS), or needs in resulting from a National Special Security Event
Y Y N

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Allowable Organizational Activities
Note: Personnel hiring, overtime, and backfill expenses are permitted under this grant only to the extent that
such expenses are for the allowable activities within the scope of the grant.

SHSP UASI OPSG
Reimbursement for select operational expenses associated with increased security
measures at critical infrastructure sites incurred (up to 50% of the allocation)
Y Y Y
Overtime for information, investigative, and intelligence sharing activities (up to
50% of the allocation)
Y Y Y
Hiring of new staff positions/contractors/consultants for participation in
information/intelligence analysis and sharing groups or fusion center activities (up to
50% of the allocation).

Y Y Y
Hiring or maintaining staff positions/contractors/consultants at SLTT levels to deliver
community preparedness training, resources and material to schools, community-based
organizations, faith-based institutions and local businesses.

Y Y N
Hiring or maintaining staff positions/contractors/consultants to create, support and
maintain CERT or Teen CERT
Y Y N
Cost of migrating online services to the “.gov” domain Y Y N

Allowable Equipment Categories SHSP UASI OPSG
Personal Protective Equipment Y Y Y

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Allowable Equipment Categories SHSP UASI OPSG
Explosive Device Mitigation and Remediation Equipment Y Y N CBRNE Operational Search and Rescue Equipment Y Y N
Information Technology Y Y Y
Cybersecurity Enhancement Equipment Y Y N
Interoperable Communications Equipment Y Y Y
Detection Y Y Y
Decontamination Y Y N
Medical countermeasures Y Y Y
Power (e.g., generators, batteries, power cells) Y Y Y
CBRNE Reference Materials Y Y N
CBRNE Incident Response Vehicles Y Y N
Terrorism Incident Prevention Equipment Y Y Y
Physical Security Enhancement Equipment Y Y Y
Inspection and Screening Systems Y Y Y
Animal Care and Foreign Animal Disease Y Y N
CBRNE Prevention and Response Watercraft Y Y N
CBRNE Prevention and Response Unmanned Aircraft Y Y N
CBRNE Aviation Equipment Y Y N
CBRNE Logistical Support Equipment Y Y N

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Allowable Equipment Categories SHSP UASI OPSG
Intervention Equipment (e.g., tactical entry, crime scene processing)
Y Y Y
Critical emergency supplies Y Y N
General use vehicle acquisition, lease, and rental N N Y Specialized vehicle acquisition, lease, and rental Y Y Y Other Authorized Equipment Y Y Y

Allowable Training Costs SHSP UASI OPSG
Overtime and backfill for emergency preparedness and
response personnel attending DHS/FEMA-sponsored and
approved training classes
Y Y N
Overtime and backfill expenses for part-time and volunteer emergency response personnel participating in DHS/FEMA
training
Y Y N
Training workshops and conferences Y Y Y
Activities to achieve training inclusive of people with disabilities and others with access and functional needs and limited English proficiency
Y Y N
Full- or part-time staff or contractors/consultants Y Y Y Travel Y Y Y
Supplies Y Y N
Instructor certification/re-certification Y Y N

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Allowable Training Costs SHSP UASI OPSG
Coordination with Citizen Corps Councils and CERT in
conducting training exercises
Y Y N
Preparedness training for community preparedness initiatives and programs
Y Y N
Interoperable communications training Y Y N
Activities to achieve planning inclusive of people with limited English proficiency
Y Y N
Immigration enforcement training Y Y Y

Allowable Exercise Related Costs SHSP UASI OPSG
Design, Develop, Conduct, and Evaluate an Exercise Y Y N Full- or part-time staff or contractors/consultants Y Y N Overtime and backfill costs, including expenses for part-time and volunteer emergency response personnel participating in DHS/FEMA exercises
Y Y N
Implementation of HSEEP Y Y N
Activities to achieve exercises inclusive of people with disabilities and others with access and functional needs Y Y N
Travel Y Y N
Supplies Y Y N
Interoperable communications exercises Y Y N

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Allowable Exercise Related Costs SHSP UASI OPSG
Activities to achieve planning inclusive of people with limited English proficiency
Y Y N

Allowable M&A Costs SHSP UASI OPSG
Hiring of full- or part-time staff or contractors/consultants to assist with the management of the respective grant program, application requirements, and compliance with reporting and data collection requirements
Y Y Y
Development of operating plans for information collection and processing necessary to respond to DHS/FEMA data calls
Y Y Y
Overtime and backfill costs Y Y Y
Travel Y Y Y
Meeting related expenses Y Y Y
Authorized office equipment Y Y Y
Recurring expenses such as those associated with cell
phones and faxes during the period of performance of the grant program
Y Y N
Leasing or renting of space for newly hired personnel during the period of performance of the grant program
Y Y N
Completing the Civil Rights Evaluation Tool Y Y Y
Conducting activities related to evaluating project
effectiveness for HSGP-funded projects
Y Y Y

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LETPA Costs SHSP UASI OPSG
Integration and interoperability of systems and data, such as CAD and RMS, to facilitate the collection,
Y Y N
Maturation, enhancement, and sustainment of designated
state and major Urban Area fusion centers, including
information sharing and analysis, threat recognition, terrorist interdiction, and intelligence analyst training and salaries (subject to certain conditions)
Y Y N
Regional counterterrorism training programs for small,
medium, and large jurisdictions to exchange information and discuss the current threat environment, lessons learned, and best practices to help prevent, protect against, and mitigate acts of terrorism
Y Y N
Coordination of regional full-scale training exercises (federal, state, and local law enforcement participation) focused on terrorism-related events
Y Y N
Law enforcement Chemical, Biological, Radiological, Nuclear, and high yield Explosives detection and response
capabilities, such as bomb detection/disposal capability development, sustainment, or enhancement, including canine teams, robotics platforms, and x-ray technology
Y Y N
Coordination between fusion centers and other operational analytic, and investigative efforts
Y Y N
Implementation, maintenance, and sustainment of the
Nationwide Suspicious Activity Reporting Initiative
Y Y N
Implementation of the "If You See Something, Say
Something®" campaign
Y Y N
Increase physical security, through law enforcement
personnel and other protective measures, by implementing preventive and protective measures at critical infrastructure locations
Y Y N

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E.  Application Review Information

1.   Application Evaluation Criteria
a.   Programmatic Criteria
I. Risk Methodology
The risk methodology determines the relative risk of terrorism faced by a given area considering the potential risk of terrorism to people, critical infrastructure, and economic security. The analysis includes, but is not limited to, threats from violent domestic extremists, international terrorist groups, and individuals inspired by terrorists abroad. See the Preparedness Grants Manual for additional information on the risk methodology.

NOTE: The THIRA/SPR process is separate from the risk methodology and its results do not affect grant allocations.

The Risk Methodology is used to inform allocations under HSGP. For more information on the SHSP, UASI, and OPSG allocation processes, please see Section B.1 of this NOFO, “Available Funding for the NOFO.” II. Application Evaluation Criteria
FEMA will evaluate the FY 2023 HSGP applications for completeness, adherence to programmatic guidelines, and anticipated effectiveness of the proposed investments. FEMA’s review will include verification that each IJ and project:

Aligns with at least one core capability identified in the Goal; Demonstrates how investments support building capability and/or closing capability gaps or sustaining capabilities identified in the THIRA/SPR process; and
Supports a NIMS-typed resource and whether those assets are deployable/shareable to support emergency or disaster operations per existing EMAC agreements.

In addition to the above, FEMA will evaluate whether proposed projects are: 1) both feasible and effective at reducing the risks for which the project was

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designed; and 2) able to be fully completed within the three-year period of performance. FEMA will use the information provided in the application and after the submission of the first BSIR to determine the feasibility and effectiveness of a grant project. To that end, IJs should include:

An explanation of how the proposed project(s) will achieve objectives as identified in the SPR, including expected long-term impact where applicable, and which core capability gap(s) it helps to close and how; A summary of the status of planning and design efforts accomplished to date (e.g., included in a capital improvement plan); and
A project schedule with clear milestones.

Recipients are expected to conform, as applicable, with accepted engineering practices, established codes, standards, modeling techniques, and best practices, and participate in the development of case studies demonstrating the effective use of grant funds, as requested.

FEMA will also review any submitted National Priority Area-aligned IJs and projects to ensure they meet the minimum spend requirements. Additional information on how the National Priority Area IJs and projects will be reviewed for effectiveness is included in the Review and Selection Process section below. b.   Financial Integrity Criteria
Prior to making a federal award, FEMA is required by 31 U.S.C. § 3354, as enacted by the Payment Integrity Information Act of 2019, Pub. L. No. 116-117 (2020); 41 U.S.C. § 2313; and 2 C.F.R. § 200.206 to review information available through any Office of Management and Budget (OMB)-designated repositories of governmentwide eligibility qualification or financial integrity information, including whether the applicant is suspended or debarred. FEMA may also pose additional questions to the applicant to aid in conducting the pre-award risk review.

Therefore, application evaluation criteria may include the following risk-based considerations of the applicant:

1. Financial stability;

2. Quality of management systems and ability to meet management standards;

3. History of performance in managing federal award;

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4. Reports and findings from audits; and/or

5. Ability to effectively implement statutory, regulatory, or other requirements. c.   Supplemental Financial Integrity Criteria and Review Prior to making a federal award where the anticipated total federal share will be greater than the simplified acquisition threshold, currently $250,000:

1. FEMA is required to review and consider any information about the applicant, including information on the applicant’s immediate and highest- level owner, subsidiaries, and predecessors, if applicable, that is in the designated integrity and performance system accessible through the System for Award Management (SAM), which is currently the Federal Awardee Performance and Integrity Information System (FAPIIS).

2. An applicant, at its option, may review information in FAPIIS and comment on any information about itself that a federal awarding agency previously entered.

3. FEMA will consider any comments by the applicant, in addition to the other information in FAPIIS, in making a judgment about the applicant’s integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 C.F.R. § 200.206.

2.   Review and Selection Process
I. SHSP and UASI
All proposed investments will undergo a federal review by DHS/FEMA to verify compliance with all administrative and eligibility criteria identified in the NOFO.

The federal review will be conducted by FEMA HQ Preparedness Officers. FEMA HQ Preparedness Officers will use a checklist to verify compliance with all administrative and eligibility criteria identified in the NOFO. Recipients must be able to demonstrate how investments support building capability and/or closing capability gaps or sustaining capabilities identified in the THIRA/SPR process. IJs will be reviewed at both the investment and project level.

Emergency communications investments will be jointly reviewed by FEMA and CISA’s Emergency Communications Division (ECD) to verify compliance with

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SAFECOM Guidance on Emergency Communications Grants (SAFECOM Guidance). FEMA and ECD will coordinate directly with the recipient on any compliance concerns and will provide technical assistance as necessary to help ensure full compliance.

Additional Effectiveness Evaluation Criteria for the National Priority Areas FEMA will evaluate the FY 2023 HSGP IJs and projects submitted in support of the National Priority Areas for anticipated effectiveness. FEMA’s review will include verification that each IJ or project meets the National Priority Area required spend percentages.

Cybersecurity investments will be reviewed by DHS/FEMA, CISA, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO.

Soft Targets/Crowded Places investments will be reviewed by DHS/FEMA, CISA, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO.

Information Sharing and Cooperation Investments will be reviewed by DHS/FEMA, DHS Office of Intelligence and Analysis, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO.

For additional information on Fusion Center requirements, please see the Preparedness Grants Manual.

Domestic violent extremism investments will be reviewed by DHS/FEMA, DHS Office of Intelligence and Analysis, DHS Center for Prevention Programs and Partnerships, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the scoring criteria set forth in this NOFO.

Community preparedness and resilience investments will be reviewed by DHS/FEMA and other DHS components as appropriate, for compliance with

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purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the scoring criteria set forth in this NOFO.

Election security investments will be reviewed by DHS/FEMA, CISA, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the scoring criteria set forth in this NOFO.

FEMA will determine whether the proposed approach is clear, logical, and reasonable to address the priority areas of interest and contribute to a culture of national preparedness. This includes factors such as the objectives and strategies proposed to address the priority area, how the objectives and strategies overcome legal, political, or practical obstacles to reduce overall risk, the process, and criteria to select additional relevant projects, and the approach to monitor awards to satisfy the funding percentage allocations.

For applicants that elect to submit IJs and project-level details for the National Priority Areas at the time of application, effectiveness will be evaluated prior to award. If the projects are found to not sufficiently align with the National Priority Area(s), applicants may have funds placed on hold (up to 30%) until the projects are revised to satisfactorily address the National Priority Areas.

For applicants that elect to submit IJs and project-level details for the National Priority Areas as part of the December 2023 BSIR, they will have funds placed on hold in the amount of 30%. The hold will be released only after their December 2023 BSIR submission has been reviewed, and projects related to the National Priority Areas deemed in alignment by DHS/FEMA.

SAAs are still required to meet pass-through requirements even if funds are on hold related to the National Priority Areas.

To that end, IJs should include:

How the proposed investment addresses the National Priority Area; An explanation of how the proposed projects were selected and will achieve objectives and strategies to build or sustain the core capability gaps identified in the SPR, including expected long-term impact where applicable; and

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A summary of the collaboration efforts to prevent, prepare for, protect against, and respond to acts of terrorism as well as anticipated outcomes of the project.

For FY 2023 SHSP and UASI investments and projects related to the National Priority Areas, effectiveness will be evaluated based on the following four factors:

Investment Strategy (40%): Proposals will be evaluated based on the quality and extent to which applicants describe an effective strategy that demonstrates that proposed projects support the program objective of preventing, preparing for, protecting against, and responding to acts of terrorism, to meet its target capabilities, and otherwise reduce the overall risk to the high-risk urban area, the state, or the Nation.

Budget (20%): Proposals will be evaluated based on the extent to which applicants describe a budget plan for each investment demonstrating how the applicant will maximize cost effectiveness of grant expenditures.

Impact/Outcomes (40%): Proposals will be evaluated on how the investment helps the jurisdiction close capability gaps identified in its SPR and addresses the relevant National Priority Area outlined in this NOFO. Further, proposals will be evaluated on their identification and estimated improvement of core capability(ies), the associated standardized target(s) that align with their proposed investment, and the ways in which the applicant will measure and/or evaluate improvement.

Past Performance (additional consideration): Proposals will be evaluated based on the applicants demonstrated capability to execute the proposed investments. In evaluating applicants under this factor FEMA will consider the information provided by the applicant and may also consider relevant information from other sources.

II. OPSG
Applications will be reviewed by the SAA and USBP Sector Headquarters for completeness and adherence to programmatic guidelines and evaluated for anticipated feasibility, need, and impact of the Operations Orders. For more information on Operations Orders and other requirements of OPSG, see the Preparedness Grants Manual.

DHS/FEMA will verify compliance with all administrative and eligibility criteria identified in the NOFO and required submission of Operations Orders and

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Inventory of Operations Orders by the established due dates. DHS/FEMA and USBP will use the results of both the risk analysis and the federal review by DHS/FEMA to make recommendations for funding to the Secretary of Homeland Security.

FY 2023 OPSG funds will be allocated among the eligible jurisdictions based on risk-based prioritization using the OPSG Risk Assessment described above. Final funding allocations are determined by the Secretary of Homeland Security, who may consider information and input from various law enforcement offices or subject-matter experts within the Department. Factors considered include, but are not limited to threat, vulnerability, miles of the border, and other border-specific law enforcement intelligence, as well as the feasibility of FY 2023 Operations Orders to designated localities within border states and territories.

F.   Federal Award Administration Information

1.   Notice of Award
Before accepting the award, the AOR and recipient should carefully read the award package. The award package includes instructions on administering the grant award and the terms and conditions associated with responsibilities under federal awards. Recipients must accept all conditions in this NOFO and the Preparedness Grants Manual as well as any specific terms and conditions in the Notice of Award to receive an award under this program.

Recipients must accept their awards no later than 60 days from the award date.

The recipient shall notify FEMA of its intent to accept and proceed with work under the award or provide a notice of intent to decline through the ND Grants system.

For instructions on how to accept or decline an award in the ND Grants system, please see the ND Grants Grant Recipient User Guide, which is available at Non- Disaster Grants Management System | FEMA.gov along with other ND Grants materials.

Funds will remain on hold until the recipient accepts the award through the ND Grants system and all other conditions of the award have been satisfied or until the award is otherwise rescinded. Failure to accept a grant award within the 60- day timeframe may result in a loss of funds.

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See the Preparedness Grants Manual for information on Notice of Award.

2.   Pass-Through Requirements
Awards made to the SAA for HSGP carry additional statutorily mandated pass- through requirements. Pass-through is defined as an obligation on the part of the SAA to make funds available to local units of government, combinations of local units, tribal governments, or other specific groups or organizations. These entities are defined at 6 U.S.C. § 101(13) as:

A county, municipality, city, town, township, local public authority, school district, special district, intrastate district, council of governments (regardless of whether the council of governments is incorporated as a nonprofit corporation under State law), regional or interstate government entity, or agency or instrumentality of a local government.

An Indian tribe or authorized tribal organization, or in Alaska a Native village or Alaska Regional Native Corporation.

A rural community, unincorporated town or village, or other public entity.

Four criteria must be met to pass-through grant funds:

The SAA must make a firm written commitment to passing through grant funds to subrecipients;
The SAA’s commitment must be unconditional (i.e., no contingencies for the availability of SAA funds);
There must be documentary evidence (i.e., award document, terms, and conditions) of the commitment; and
The award terms must be communicated to the subrecipient.

Timing and Amount
The SAA must pass-through at least 80% of the funds awarded under SHSP and UASI to the above-defined local or tribal units of government within 45 calendar days of receipt of the funds. “Receipt of the funds” occurs either when the SAA accepts the award or 15 calendar days after the SAA receives notice of the award, whichever is earlier.

SAAs are sent notification of HSGP awards via the GPD’s ND Grants system. If an SAA accepts its award within 15 calendar days of receiving notice of the award

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in the ND Grants system, the 45 calendar days pass-through period will start on the date the SAA accepted the award. Should an SAA not accept the HSGP award within 15 calendar days of receiving notice of the award in the ND Grants system, the 45 calendar days pass-through period will begin 15 calendar days after the award notification is sent to the SAA via the ND Grants system.

It is important to note that the period of performance start date does not directly affect the start of the 45 calendar days pass-through period. For example, an SAA may receive notice of the HSGP award on August 25, 2023, while the period of performance dates for that award September 1, 2023, through August 31, 2026. In this example, the 45-day pass-through period will begin on the date the SAA accepts the HSGP award or September 9, 2023 (15 calendar days after the SAA was notified of the award), whichever date occurs first. The period of performance start date of September 1, 2023 would not affect the timing of meeting the 45- calendar day pass-through requirement.

Other SHSP and UASI Pass-Through Requirements
The signatory authority of the SAA must certify in writing to DHS/FEMA that pass- through requirements have been met. A letter of intent (or equivalent) to distribute funds is not considered sufficient. A letter of intent is not a firm commitment and if issued before FEMA makes the award, then a letter of intent is also not unconditional since it is inherently conditioned on receipt of funds.

The pass-through requirement does not apply to SHSP awards made to the District of Columbia, Guam, American Samoa, the U.S. Virgin Islands, or the Commonwealth of the Northern Mariana Islands. The Commonwealth of Puerto Rico is required to comply with the pass-through requirement, and its SAA must also obligate at least 80% of the funds to local units of government within 45 calendar days of receipt of the funds.

Under SHSP, the SAA may retain more than 20% of funding for expenditures made by the state on behalf of the local unit(s) of government, such as expenditures by the state in order to pass through goods or services to local unit(s) of government in lieu of cash. This may occur only with the written consent, such as a Memorandum of Understanding, between the SAA and the local unit(s) of government. Separate written consent is necessary for each local unit of government in which more than 20% of funding is retained on their behalf by the

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state. The written consent must specify the amount of funds to be retained and the intended use of funds, including whether any goods or services will be passed through in lieu of cash. It must also be signed by authorized representatives of both the state and the local unit of government.

States shall review their written consent agreements yearly and ensure that they are still valid. If a written consent agreement is already in place from previous fiscal years, DHS/FEMA will continue to recognize it for FY 2023, unless the written consent review indicates the local government is no longer in agreement. If modifications to the existing agreement are necessary, the SAA should contact their assigned FEMA HQ Preparedness Officer.

However, even if a written consent agreement is in place from previous fiscal years, the SAA must still initially carry out the pass-through documentation for its FY 2023 award and comply with the four pass-through criteria described above before the written consent agreement can take effect for purposes of the FY 2023 funding.

Additional OPSG Requirements
The recipient is prohibited from obligating or expending funds provided through this award until each unique and specific county-level or equivalent Operational Order/Fragmentary Operations Order budget has been reviewed and approved through an official electronic mail notice issued by DHS/FEMA removing this special programmatic condition.

3.   Administrative and National Policy Requirements
In addition to the requirements of in this section and in this NOFO, FEMA may place specific terms and conditions on individual awards in accordance with 2 C.F.R. Part 200.

In addition to the information regarding DHS Standard Terms and Conditions and Ensuring the Protection of Civil Rights, see the Preparedness Grants Manual for additional information on administrative and national policy requirements, including:

EHP Compliance;

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FirstNet;
NIMS Implementation; and
SAFECOM Guidance.
a.   DHS Standard Terms and Conditions
All successful applicants for DHS grant and cooperative agreements are required to comply with DHS Standard Terms and Conditions, which are available online at: DHS Standard Terms and Conditions.

The applicable DHS Standard Terms and Conditions will be those in effect at the time the award was made. What terms and conditions will apply for the award will be clearly stated in the award package at the time of award.

b.   Ensuring the Protection of Civil Rights
As the Nation works towards achieving the National Preparedness Goal, it is important to continue to protect the civil rights of individuals. Recipients and subrecipients must carry out their programs and activities, including those related to the building, sustainment, and delivery of core capabilities, in a manner that respects and ensures the protection of civil rights for protected populations.

Federal civil rights statutes, such as Section 504 of the Rehabilitation Act of 1973 and Title VI of the Civil Rights Act of 1964, along with DHS and FEMA regulations, prohibit discrimination on the basis of race, color, national origin, sex, religion, age, disability, limited English proficiency, or economic status in connection with programs and activities receiving federal financial assistance from FEMA.

The DHS Standard Terms and Conditions include a fuller list of the civil rights provisions that apply to recipients. These terms and conditions can be found in the DHS Standard Terms and Conditions. Additional information on civil rights provisions is available at External Civil Rights Division | FEMA.gov.

Monitoring and oversight requirements in connection with recipient compliance with federal civil rights laws are also authorized pursuant to 44 C.F.R. Part 7.

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In accordance with civil rights laws and regulations, recipients and subrecipients must ensure the consistent and systematic fair, just, and impartial treatment of all individuals, including individuals who belong to underserved communities that have been denied such treatment.
c.   Environmental Planning and Historic Preservation (EHP) Compliance As a federal agency, FEMA is required to consider the effects of its actions on the environment and historic properties to ensure that all activities and programs funded by FEMA, including grant-funded projects, comply with federal EHP laws, Executive Orders, regulations, and policies, as applicable.

All non-critical new construction or substantial improvement of structures in a Special Flood Hazard Area must, at a minimum, apply the flood elevations of the Federal Flood Risk Management Standard’s Freeboard Value Approach unless doing so would cause the project to be unable to meet applicable program cost- effectiveness requirements. All other types of projects may choose to apply the flood elevations of the Federal Flood Risk Management Standard’s Freeboard Value Approach. See Executive Order (EO) 14030, Climate-Related Financial Risk and FEMA Policy #-206-21-0003, Partial Implementation of the Federal Flood Risk Management Standard for Hazard Mitigation Assistance Programs (Interim) (fema.gov).

All GPD actions, including grant-funded actions, must comply with National Flood Insurance Program criteria or any more restrictive federal, state, or local floodplain management standards or building code (44 CFR § 9.11(d)(6)). All GPD-funded non-critical actions in 1% annual chance floodplains (also known as 100-year floodplains) that involve new construction or substantial improvement of structures must be elevated, at a minimum, to the lower of:

Two feet above the 1% annual chance flood elevation (also known as the base flood elevation), in accordance with the Federal Flood Risk Management Standard (FFRMS) “Freeboard Value Approach” (FVA); or
The 0.2% annual chance flood elevation. Where 0.2% annual chance flood elevations are not available, such actions must be elevated to at least two feet above the 1% annual chance flood elevation.

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All GPD-funded critical actions in 0.2% annual chance floodplains (also known as 500-year          floodplains) that involve new construction or substantial improvement of structures must be elevated, at a minimum, to the higher of:

Three feet above the 1% annual chance flood elevation; or The 0.2% annual chance flood elevation. Where 0.2% annual chance flood elevations are not available, such actions must be elevated to at least three feet above the 1% annual chance flood elevation.

See EO 11988, Floodplain Management, as amended by EO 13690, Establishing a Federal Flood Risk Management Standard and a Process for Further Soliciting and Considering Stakeholder Input.

Recipients and subrecipients proposing projects that have the potential to impact the environment, including, but not limited to, the construction of communication towers, modification or renovation of existing buildings, structures, and facilities, or new construction including replacement of facilities, must participate in the FEMA EHP review process. The EHP review process involves the submission of a detailed project description along with any supporting documentation requested by FEMA in order to determine whether the proposed project has the potential to impact environmental resources or historic properties.

In some cases, FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. Federal law requires EHP review to be completed before federal funds are released to carry out proposed projects. FEMA may not be able to fund projects that are not incompliance with applicable EHP laws, Executive Orders, regulations, and policies.

DHS and FEMA EHP policy is found in directives and instructions available on the FEMA.gov EHP page, the FEMA website page that includes documents regarding EHP responsibilities and program requirements, including implementation of the National Environmental Policy Act and other EHP regulations and Executive Orders.

The GPD EHP screening form is located at FEMA Form. Additionally, all recipients under this funding opportunity are required to comply with the FEMA GPD EHP Policy Guidance, FEMA Policy #108-023-1.

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d.   National Incident Management System (NIMS) Implementation In expending funds under this program, recipients that are state, local, tribal, or territorial governments must ensure and maintain adoption and implementation of NIMS. The state, local, tribal, or territorial government must show adoption of NIMS during any point of the period of performance. The list of objectives used for progress and achievement reporting is at /emergency-
managers/nims/implementation-training.

Emergency management and incident response activities require carefully managed resources (personnel, teams, facilities, equipment, and/or supplies) to meet incident needs. Using standardized resource management concepts such as typing, credentialing, and inventorying, promote a strong national mutual aid capability needed to support delivery of core capabilities. Additional information on resource management, NIMS resource typing definitions, job titles, and position qualifications is on FEMA’s website at NIMS Components - Guidance and Tools | FEMA.gov.

FEMA developed the National Incident Management System Guideline for the National Qualification System to describe national credentialing standards and to provide written guidance regarding the use of those standards. This guideline describes credentialing and typing processes and identifies tools which Federal Emergency Response Officials and emergency managers at all levels of government may use both routinely and to facilitate multijurisdictional coordinated responses.

Although state, local, tribal, and private sector partners (including nongovernmental organizations) are not required to credential their personnel in accordance with these guidelines, FEMA strongly encourages them to do so to leverage the federal investment in the Federal Information Processing Standards 201 infrastructure and to facilitate interoperability for personnel deployed outside their home jurisdiction.

Additional information about NIMS in general is available at National Incident Management System | FEMA.gov.
e.  Emergency Communications Investments

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If an entity uses HSGP funding to support emergency communications investments, the following requirements shall apply to all such grant-funded communications investments in support of the emergency communications priorities and recognized best practices:

The signatory authority for the SAA must certify in writing to DHS/FEMA their compliance with the SAFECOM Guidance. The certification letter should be coordinated with the SWIC for each state and must be uploaded to ND Grants at the time of the first Program Performance Report submission.

All states and territories must designate a full-time SWIC who has the authority and resources to actively improve interoperability with emergency management and response agencies across all levels of government, to include establishing statewide plans, policies, and procedures, and coordinating decisions on communications investments funded through federal grants. Note that the designated full-time SWIC may also be the state’s or territory’s cybersecurity point of contact. SWIC status information will be maintained by CISA and will be verified by FEMA GPD through programmatic monitoring activities.

By the period of performance end date, all states and territories must update the SCIP, with a focus on communications resilience/continuity, to include assessment and mitigation of all potential risks identified in the SCIP: natural disasters, accidental damage (human failures), intentional damage (sabotage, terrorism), cybersecurity, etc. Following the initial update, the SCIP should be updated on an annual basis. SCIP status information will be maintained by CISA and will be verified by FEMA GPD through programmatic monitoring activities.

All states and territories must test their emergency communications capabilities and procedures (as outlined in their operational communications plans) in conjunction with regularly planned exercises (separate/addition emergency communications exercises are not required). Exercises should be used to both demonstrate and validate skills learned in training and to identify gaps in capabilities. Resilience and continuity of communications should be tested during training and exercises to the greatest extent possible. Further, exercises should include participants from multiple jurisdictions, disciplines, and levels of government and include emergency management, emergency medical services, law enforcement, interoperability coordinators, public health officials, hospital officials, officials from colleges and universities, and other disciplines and private sector entities, as appropriate. Findings from exercises should be used to update

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programs to address gaps in emergency communications as well as emerging technologies, policies, and partners. Recipients are encouraged to increase awareness and availability of emergency communications exercise opportunities across all levels of government.

States, territories, and other eligible grant recipients are advised that HSGP funding may be used to support communications planning (including the cost of hiring a SWIC, participation in governance bodies and requirements delineated above), training, exercises, and equipment costs. Costs for transitioning to the FirstNet network may also be eligible. More information regarding FirstNet can be found in the Preparedness Grants Manual.

4.   Reporting
Recipients are required to submit various financial and programmatic reports as a condition of award acceptance. Future awards and funds drawdown may be withheld if these reports are delinquent.

See the Preparedness Grants Manual for information on reporting requirements.

5. Monitoring and Oversight

Per 2 C.F.R. § 200.337, FEMA, through its authorized representatives, has the right, at all reasonable times, to make site visits or conduct desk reviews to review project accomplishments and management control systems to review award progress and to provide any required technical assistance. During site visits or desk reviews, FEMA will review recipients’ files related to the award. As part of any monitoring and program evaluation activities, recipients must permit FEMA, upon reasonable notice, to review grant-related records and to interview the organization’s staff and contractors regarding the program. Recipients must respond in a timely and accurate manner to FEMA requests for information relating to the award. Failure to respond in this manner may result in funding holds on current and future awards until the requested information is provided.

See the Preparedness Grants Manual for information on monitoring and oversight.

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G.  DHS Awarding Agency Contact Information

1.   Contact and Resource Information
a.   Program Office Contact
FEMA has assigned state-specific Preparedness Officers for the HSGP. If you do not know your Preparedness Officer, please contact the FEMA Grants Information Desk by e-mail at [email protected] OR by phone at (800) 368- 6498, Monday through Friday, 9 a.m. – 5 p.m. ET.
b.   FEMA Grants News
FEMA Grants News is a non-emergency comprehensive management and information resource developed by FEMA for grants stakeholders. This channel provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the federal, state, and local levels. When necessary, recipients will be directed to a federal point of contact who can answer specific programmatic questions or concerns. FEMA Grants Information Desk can be reached by e-mail at fema- [email protected] OR by phone at (800) 368-6498, Monday through Friday, 9 a.m. – 5 p.m. ET.
c.   Grant Programs Directorate (GPD) Award Administration Division GPD’s Award Administration Division (AAD) provides support regarding financial matters and budgetary technical assistance. Additional guidance and information can be obtained by contacting the AAD’s Help Desk via e-mail at ASK- [email protected].
d.   Equal Rights
The FEMA Office of Equal Rights (OER) is responsible for compliance with and enforcement of federal civil rights obligations in connection with programs and services conducted by FEMA and recipients of FEMA financial assistance. All inquiries and communications about federal civil rights compliance for FEMA

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grants under this NOFO should be sent to [email protected] .
e.   Environmental Planning and Historic Preservation
GPD’s EHP Team provides guidance and information about the EHP review process to recipients and subrecipients. All inquiries and communications about GPD projects under this NOFO or the EHP review process, including the submittal of EHP review materials, should be sent to [email protected].

2.   Systems Information
a.   Grants.gov
For technical assistance with Grants.gov, call the customer support hotline 24 hours per day, 7 days per week (except federal holidays) at (800) 518-4726 or e- mail at [email protected].
b.   Non-Disaster (ND) Grants
For technical assistance with the ND Grants system, please contact the ND Grants Helpdesk at [email protected] or (800) 865-4076, Monday through Friday, 9:00 AM – 6:00 PM ET. User resources are available at Non-Disaster Grants Management System | FEMA.gov.
c.   Payment and Reporting System (PARS)
FEMA uses the Payment and Reporting System (PARS) for financial reporting, invoicing, and tracking payments. FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to recipients. To enroll in the DD/EFT, recipients must complete a Standard Form 1199A, Direct Deposit Form. If you have questions about the online system, please call the Customer Service Center at (866) 927-5646 or email [email protected].

H.  Additional Information

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GPD has developed the Preparedness Grants Manual to guide applicants and recipients of grant funding on how to manage their grants and other resources.

Recipients seeking guidance on policies and procedures for managing preparedness grants should reference the Preparedness Grants Manual for further information. Examples of information contained in the Preparedness Grants Manual include:

Actions to Address Noncompliance
Audits
Case Studies and Use of Grant-Funded Resources During Real-World Incident Operations
Community Lifelines
Conflicts of Interest in the Administration of Federal Awards and Subawards Disability Integration
National Incident Management System
Payment Information
Period of Performance Extensions
Procurement Integrity
Record Retention
Whole Community Preparedness
Other Post-Award Requirements

1.   Termination Provisions
FEMA may terminate a federal award in whole or in part for one of the following reasons. FEMA and the recipient must still comply with closeout requirements at 2 C.F.R. §§ 200.344-200.345 even if an award is terminated in whole or in part. To the extent that subawards are permitted under this NOFO, pass-through entities should refer to 2 C.F.R. § 200.340 for additional information on termination regarding subawards.
a.   Noncompliance
If a recipient fails to comply with the terms and conditions of a federal award, FEMA may terminate the award in whole or in part. If the noncompliance can be corrected, FEMA may first attempt to direct the recipient to correct the noncompliance. This may take the form of a Compliance Notification. If the

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noncompliance cannot be corrected or the recipient is non-responsive, FEMA may proceed with a Remedy Notification, which could impose a remedy for noncompliance per 2 C.F.R. § 200.339, including termination. Any action to terminate based on noncompliance will follow the requirements of 2 C.F.R. §§ 200.341-200.342 as well as the requirement of 2 C.F.R. § 200.340(c) to report in FAPIIS the recipient’s material failure to comply with the award terms and conditions. See also the section on Actions to Address Noncompliance in this NOFO or in the Preparedness Grants Manual.
b.   With the Consent of the Recipient
FEMA may also terminate an award in whole or in part with the consent of the recipient, in which case the parties must agree upon the termination conditions, including the effective date, and in the case of partial termination, the portion to be terminated.
c.   Notification by the Recipient
The recipient may terminate the award, in whole or in part, by sending written notification to FEMA setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. In the case of partial termination, FEMA may determine that a partially terminated award will not accomplish the purpose of the federal award, so FEMA may terminate the award in its entirety. If that occurs, FEMA will follow the requirements of 2 C.F.R. §§ 200.341-200.342 in deciding to fully terminate the award.

2.  Program Evaluation

Recipients and subrecipients are encouraged to incorporate program evaluation activities from the outset of their program design and implementation to meaningfully document and measure their progress towards meeting an agency priority goal(s). Title I of the Foundations for Evidence-Based Policymaking Act of 2018 (Evidence Act), Pub. L. No. 115-435 (2019) urges federal awarding agencies and federal assistance recipients and subrecipients to use program evaluation as a critical tool to learn, to improve equitable delivery, and to elevate program

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service and delivery across the program lifecycle. Evaluation means “an assessment using systematic data collection and analysis of one or more programs, policies, and organizations intended to assess their effectiveness and efficiency.” Evidence Act § 101 (codified at 5 U.S.C. § 311). Evaluation costs are allowable costs (either as direct or indirect), unless prohibited by statute or regulation.

In addition, recipients are required to participate in a DHS-led evaluation if selected, which may be carried out by a third-party on behalf of the Program Office or DHS. By accepting grant funds, recipients agree to participate in the evaluation, which may include analysis of individuals who benefit from the grant, and provide access to program operating personnel and participants, as specified by the evaluator(s) during the award.

3.   Period of Performance Extensions
Extensions to the period of performance for this program are allowed. Extensions to the POP identified in the award will only be considered through formal, written requests to the recipient’s FEMA Preparedness Officer and must contain specific and compelling justifications as to why an extension is required. Recipients are advised to coordinate with the FEMA Preparedness Officer as needed when preparing an extension request. Please see the Preparedness Grants Manual for more information

4.   Financial Assistance Programs for Infrastructure
A. Build America, Buy America Act
Recipients and subrecipients must comply with the Build America, Buy America Act (BABAA), which was enacted as part of the Infrastructure Investment and Jobs Act §§ 70901-70927, Pub. L. No. 117-58 (2021); and Executive Order 14005, Ensuring the Future is Made in All of America by All of America’s Workers.

See also OMB Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure.

None of the funds provided under this program may be used for a project for infrastructure unless the iron and steel, manufactured products, and construction

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materials used in that infrastructure are produced in the United States.

The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.

To see whether a particular FEMA federal financial assistance program is considered an infrastructure program and thus required to include a Buy America preference, please see Programs and Definitions: Build America, Buy America Act | FEMA.gov and Build America, Buy America Act Frequently Asked Questions (FAQs) | FEMA.gov. Additional information is found in Buy America Preference in FEMA Financial Assistance Programs for Infrastructure, FEMA Interim Policy #207-22-0001.

B. Waivers
When necessary, recipients (and subrecipients through their pass-through entity) may apply for, and FEMA may grant, a waiver from these requirements.

A waiver of the domestic content procurement preference may be granted by the agency awarding official if FEMA determines that:

Applying the domestic content procurement preference would be inconsistent with the public interest.

The types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality.

The inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25%.

For FEMA awards, the process for requesting a waiver from the Buy America preference requirements can be found on FEMA’s website at: "Buy America"

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Preference in FEMA Financial Assistance Programs for Infrastructure | FEMA.gov C. Definitions
Construction materials: an article, material, or supply — other than an item primarily of iron or steel; a manufactured product; cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives — that is or consists primarily of non-ferrous metals, plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables), glass (including optic glass), lumber, paint, and drywall.

Domestic content procurement preference: Means all iron and steel used in the project are produced in the United States; the manufactured products used in the project are produced in the United States; or the construction materials used in the project are produced in the United States.

Federal financial assistance: Generally defined in 2 C.F.R. § 200.1 and includes all expenditures by a federal agency to a non-federal entity for an infrastructure project, except that it does not include expenditures for assistance authorities relating to major disasters or emergencies under sections 402, 403, 404, 406, 408, or 502 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act relating to a major disaster or emergency declared under section 401 or 501, respectively, or pre and post disaster or emergency response expenditures.

Infrastructure: Infrastructure projects which serve a public function, including at a minimum, the structures, facilities, and equipment for, in the United States, roads, highways, and bridges; public transportation; dams, ports, harbors, and other maritime facilities; intercity passenger and freight railroads; freight and intermodal facilities; airports; water systems, including drinking water and wastewater systems; electrical transmission facilities and systems; utilities; broadband infrastructure; and buildings and real property; and structures, facilities, and equipment that generate, transport, and distribute energy.

Produced in the United States means the following for:

Iron and steel: All manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

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Manufactured products: The product was manufactured in the United States, and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55% of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation.

Construction Materials: All manufacturing processes for the construction material occurred in the United States.

Project: is any activity related to the construction, alteration, maintenance, or repair of infrastructure in the United States.

Footnotes

1. Strategic Intelligence Assessment and Data on Domestic Terrorism, Federal Bureau of Investigation and Department of Homeland Security, May 2021.

2. Including assessment of critical infrastructure system vulnerabilities and plans to reduce consequences of disruptions, using the Infrastructure Resilience Planning Framework and Regional Resiliency Assessment Methodology produced by the Cybersecurity and Infrastructure Security Agency.

3. Except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time.

4. This applies to all homeland security personnel and is not limited to M&A staff, and costs are to be captured outside the cap on M&A costs.

5. FEMA issued Policy 207-22-0002 in response to Executive Order (EO) 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety, which President Joseph R. Biden issued on May 25, 2022. EO 14074 directs the DHS to prohibit the use of grant funding to purchase certain types of military equipment by state, local, tribal, and territorial law enforcement agencies and to comply with and implement the recommendations stemming from EO 13688, which established prohibited equipment and controlled equipment lists.

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Fiscal Year 2023
Homeland Security Grant Program
California Supplement to the
Federal Notice of Funding Opportunity
Octo
ber 2023

SECTION 1—OVERVIEW………………………………………………………………………… 1
Federal Program Announcement
Information Bulletins
Grant Management Memoranda
Purpose of the California Supplement
Eligible Subrecipients
Tribal Allocations
Subrecipient Allocations
Supplanting
Public/Private Organizations
Debarred/Suspended Parties
Key Changes to the FY 2023 Homeland Security Grant Program SECTION 2—FEDERAL CHANGES AND INITIATIVES ....................................................... 4 FY 2023 National Priorities
National Campaigns and Programs
National Cybersecurity Review
NIMS Implementation
Law Enforcement Terrorism Prevention Activities
Management and Administration
Indirect Costs
Organization Costs – Overtime
Personnel Cap
Equipment Typing/Identification and Use
Equipment Maintenance/Sustainment
Emergency Communications Projects
Telecommunications Equipment and Services Prohibitions
Small Unmanned Aircraft Systems
Emergency Operations Plans
Conflict of Interest
Build America Buy America Act (BABAA)
SECTION 3—STATE CHANGES AND INITIATIVES .......................................................... 14 F
Y 2023 Investments
California Homeland Security Strategy Goals
State Initiative Funding
“On Behalf Of”
Public Alert and Warning
SECTION 4—REQUIRED STATE APPLICATION COMPONENTS ...................................... 16 F
inancial Management Forms Workbook
Subrecipient Grants Management Assessment
Application Attachments
Standard Assurances
Operational Areas and Urban Areas
Table
of Contents | 2023

Operational Areas Only
Urban Areas Only
Fusion Centers Only
State Agencies and Tribes Only
SECTION 5—THE STATE APPLICATION PROCESS .............................................................. 21 Application Submission
Late or Incomplete Application
HSGP Contact Information
Subaward Approval
SECTION 6—POST AWARD REQUIREMENTS .................................................................... 23 Payment Request Process
Advances and Interest Earned on Advances
Semi-Annual Drawdown Requirements
Modifications
Training
Exercises, Improvement Plans, and After-Action Reporting Procurement Standards and Written Procedures
Procurement Thresholds
Procurement Documentation
Noncompetitive Procurement
Performance Bond
Environmental Planning and Historic Preservation
Construction and Renovation
Inventory Control and Property Management
Equipment Disposition
Performance Reporting
Extension Requests
Progress Reports on Grant Extensions
Monitoring
Failure to Submit Required Reports
Suspension/Termination
Closeout
Records Retention

ATTACHMENTS
A – FY 2023 HSGP Allocations
B – FY 2023 HSGP Timeline
C – FY 2023 HSGP Program Checklist

1 Section 1 ‒ Overview | 20 23
Federal Program
Announcement
Information
Bulletins
Grant
Management
Memoranda
Purpose of the
California
Supplement
Eligible
Subrecipients
Tribal
Allocations
In February 2023, the U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA)
issued the Fiscal Year (FY) 2023 Homeland Security Grant Program (HSGP), Notice of Funding Opportunity (NOFO)
and the FEMA Preparedness Grants Manual.

Subrecipients must follow the programmatic requirements in the NOFO, FEMA Preparedness Grants Manual, and the
applicable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards located in Title 2, Code of Federal
Regulations (C.F.R.), Part 200.

DHS issues Information Bulletins (IBs) to provide updates, clarification, and new requirements throughout the life of the grant.

Cal OES issues Grant Management Memoranda (GMMs)
which provide additional information and requirements
regarding HSGP funds.

The FY 2023 HSGP California Supplement to the NOFO
(State Supplement) is intended to complement, rather than replace, the NOFO and the FEMA Preparedness Grants
Manual. Applicants are highly encouraged to thoroughly
read the NOFO and the Preparedness Grants Manual
before referring to the State Supplement. The State
Supplement will emphasize differences between the FY
2022 and FY 2023 HSGP and highlight additional California policies and requirements applicable to FY 2023 HSGP.

Eligible Applicants, referred to as Subrecipients, include Counties/Operational Areas (OAs), Urban Areas (UAs),
State Agencies (SAs), Departments, Commissions, and
Boards who have or can obtain appropriate state
Department of Finance budget authority for awarded
funds, and federally recognized tribes located in California.

The NOFO strongly encourages Cal OES to provide HSGP
funds directly to tribes in California. To implement this requirement, a special Request for Proposal will be issued to California’s federally recognized tribes. All Subrecipients are encouraged to coordinate with tribal governments to
ensure that tribal needs are considered in their grant
applications.

2 Section 1 ‒ Overview | 2023

Subrecipient
Allocations
FY 2023 HSGP Subrecipient final allocations are provided in Attachment A and reflect reductions to Subrecipients who did not submit minimum thresholds for National Priority Areas, including Subrecipients opting out of the award
altogether, and increases to Subrecipients that are helping meet statewide minimum level National Priority Area
requirements.

Supplanting Grant funds must be used to supplement existing funds, not replace (supplant) funds that have been appropriated for the same purpose. Subrecipients may be required to
provide supporting documentation that certifies a
reduction in non-federal resources that occurred for
reasons other than the receipt or expected receipt of
federal funds. Supplanting will result in the disallowance of the activity associated with this improper use of federal grant funds.

Public/Private
Organizations
Subrecipients may contract with other public or private organizations to perform eligible activities on approved HSGP projects.

Debarred/
Suspended
Parties

Subrecipients must not make or permit any award
(subaward or contract) at any tier, to any party, that is debarred, suspended, or otherwise excluded from, or
ineligible for, participation in federal assistance programs.

Subrecipients must obtain documentation of eligibility
before making any subaward or contract using HSGP funds and must be prepared to present supporting
documentation to monitors/auditors.

Before entering into a Grant Subaward, the Subrecipient must notify Cal OES if it knows if any of the principals under the subaward fall under one or more of the four criteria listed at 2 C.F.R. § 180.335. The rule also applies to
Subrecipients who pass through funding to other local
entities.

3 Section 1 ‒ Overview | 2023

Debarred/
Suspended
Parties
Cont.

If at any time after accepting a subaward, Subrecipients learn that any of its principals fall under one or more of the criteria listed at 2 C.F.R. § 180.335, immediate written notice must be provided to Cal OES and all grant activities halted until further instructions are received from Cal OES. The rule also applies to subawards passed through by Subrecipients to local entities.

Key Changes to
the FY 2023
HSGP

National Priority Areas: There are six National Priority Areas (NPAs) for FY 2023. SHSP and UASI applicants must include one Investment Justification (IJ) for each NPA that has a minimum spend requirement, where applicable. For the
NPAs with no minimum spend requirement, the Department
of Homeland Security strongly encourages recipients to
make investments in those areas as they are of critical national concern. For those NPAs that have an associated minimum spend, all projects related to meeting the
minimum spend for those NPAs must be included in the
same IJ.

The six NPAs, along with the relevant minimum spend
requirement, are:
• Enhancing information and intelligence sharing and
cooperation with federal agencies, including the
Department of Homeland Security – 3% minimum;
• Enhancing the protection of soft targets/crowded
places – 3% minimum;
• Enhancing cybersecurity – no minimum requirement;
• Enhancing community preparedness and resilience –
3% minimum;
• Combating domestic violent extremism – 3% minimum;
• Enhancing election security – NEW: 3% minimum.

4 Section 1 ‒ Overview | 2023

Key Changes to
the FY 2023
HSGP
Cont.

Law Enforcement Terrorism Prevention Activities: Increased from 30% to 35% of the subaward.

Build America, Buy America Act (BABAA):

FY 2023 HSGP is subject to BABAA requirements. The BABAA requires all federal agencies, including FEMA, to ensure that no federal financial assistance for “infrastructure” projects is provided unless all of the iron, steel, manufactured
products, and construction materials used in the project are produced in the United States. The BABAA requirements only apply to awards or funds obligated on or after
January 2, 2023, and do not apply to awards or funds
obligated during the waiver period from July 1, 2022,
through January 1, 2023.

5 Section 2 ‒ Federal Changes and Initiatives | 2023

FY 2023 National
Priorities

DHS/FEMA annually publishes the National Preparedness
Report (NPR) to report national progress in building,
sustaining, and delivering the core capabilities outlined in the goal of a secure and resilient nation. This analysis provides a national perspective on critical preparedness trends for whole community partners to use to inform
program priorities, allocate resources, and communicate with stakeholders about issues of concern.

HSGP Subrecipients are required to prioritize grant funding to demonstrate how investments support closing capability gaps or sustaining capabilities identified in the Threat Hazard Identification and Risk Assessment
(THIRA)/Stakeholder Preparedness Review (SPR) process.

DHS/FEMA continually assesses changes to the threat
landscape to further the National Preparedness Goal
(NPG) of a secure and resilient nation. The following are national priority areas for FY 2023, including the
corresponding percentage of funds required in each area:
• Enhancing information and intelligence sharing and
cooperation with federal agencies, including DHS – 3%;
• Enhancing the protection of soft targets/crowded
places - 3%;
• Enhancing cybersecurity – no minimum;
• Enhancing community preparedness and resilience –
3%
• Combating domestic violent extremism through
enhanced intelligence collection & analysis, training,
and community resilience – 3%; and
• Enhancing election security – 3% minimum.

The NPA specifically addressing emerging threats has been removed, but activities in this category remain allowable expenses under other investment areas. Further, applicants must spend a minimum of 30% of their SHSP and UASI
awards across the six NPAs but have new flexibility on how that funding is allocated. Although 15% is required in
minimum spending across five NPAs, as noted above, the
remaining 15% can be allocated across any of the six
NPAs. Enhancing Cybersecurity NP does not require a
minimum allocation.

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FY 2023 National
Priorities
Cont.

National Priority projects will be reviewed for effectiveness by DHS/FEMA and must be deemed effective prior to the
obligation or expenditure of funds.

Projects requiring additional information for DHS/FEMA to determine effectiveness of the project, or projects
deemed ineffective, will have a hold placed on their
subaward pending submission of requested information
and DHS/FEMA approval. Once a project is approved by
DHS/FEMA, modifications to the project have special
restrictions regarding modifications as indicated below:

Modifications which do not change the project scope and do not decrease the overall project budget can be
processed via regular modification request.

Modifications which change the project scope or
decrease the overall project budget will require DHS/FEMA approval and must be requested on the National Priority Project Modification Form.

Effectiveness will be evaluated by DHS/FEMA,
Cybersecurity and Infrastructure Security Agency,
DHS Office of Intelligence and Analysis, DHS Center for Prevention Programs and Partnerships, and/or other
DHS components, as appropriate. FEMA will determine
whether the proposed approach is clear, logical, and
reasonable to address the priority areas of interest and contribute to a culture of national preparedness, based on the following four factors:
• Investment Strategy (40%): Projects will be evaluated based on the quality and extent to which the strategy
effectively demonstrates supporting the program
objective of preventing, preparing for, protecting
against, and responding to acts of terrorism, to meet its target capabilities, and otherwise reduce the overall risk to the high-risk urban area, the state, or the nation.
• Budget (20%): Projects will be evaluated based on the extent to which a budget plan for each investment
demonstrates how grant expenditures maximize cost
effectiveness.

7 Section 2 ‒ Federal Changes and Initiatives | 2023

FY 2023 National
Priorities Cont.
• Impact/Outcomes (40%): Projects will be evaluated on
how this investment helps the jurisdiction close
capability gaps identified in its Stakeholder
Preparedness Review and addresses NPs outlined in the
FY 2023 NOFO. Further, projects will be evaluated on
their identification and estimated improvement of core
capability(ies), the associated standardized target(s)
that align with their proposed investment, and the ways in which improvements are measured and/or
evaluated.
• Past Performance (additional consideration): Projects will be evaluated based on the Subrecipient’s
demonstrated capability to execute the proposed
investments. Under this factor, FEMA will consider the
information provided by the Subrecipient and may also
consider relevant information from other sources.

A detailed description of allowable investments for each NP is included in the FY 2023 HSGP NOFO (Section A).

National
Campaigns and
Programs
Whole Community Preparedness – Subrecipients should
engage with the whole community to advance individual
and community preparedness and to work as a nation to
build and sustain resilience. In doing so, Subrecipients are encouraged to consider the needs of individuals with
access and functional needs and limited English
proficiency in the activities and projects funded by the grant.

Subrecipients should utilize established best practices for whole community inclusion and engage with stakeholders
to advance individual and jurisdictional preparedness and resilience. Subrecipients are encouraged to consider the necessities of all Californians in the activities and projects funded by the grant, including children, seniors, individuals with disabilities or access and functional needs, individuals with diverse culture and language use, individuals with lower economic capacity, and other underserved
populations.

8 Section 2 ‒ Federal Changes and Initiatives | 2023

National
Campaigns and
Programs Cont.

Active Shooter Preparedness – DHS developed a
comprehensive Active Shooter Preparedness website,
which strives to enhance national preparedness through a whole-community approach by providing the necessary
products, tools, and resources to help all stakeholders prepare for and respond to an active shooter incident.

Subrecipients are encouraged to review the referenced
active shooter resources and evaluate their preparedness needs.

Soft Targets and Crowded Places – States, territories, UAs, and public and private sector partners are encouraged to identify security gaps and build capabilities that address security needs and challenges related to protecting
locations or environments that are easily accessible to large numbers of people on a predictable or semi-
predictable basis that have limited security or protective measures in place, including town centers, shopping malls, open-air venues, outside hard targets/venue perimeters, and other places of meeting and gathering. For more
information, please see DHS’s Hometown Security Program.

Community Lifelines – FEMA created Community Lifelines
to reframe incident information and impacts using plain language and unity of effort to enable the integration of preparedness efforts, existing plans, and identifies unmet needs to better anticipate response requirements.

Additional information may be found at the Community
Lifelines Implementation Toolkit website.

Strategic Framework for Countering Terrorism and Targeted Violence – DHS adopted the DHS Strategic Framework for
Countering Terrorism and Targeted Violence which
explains how the department will use the tools and
expertise that have protected and strengthened the
country from foreign terrorist organizations to address the evolving challenges of today.

9 Section 2 ‒ Federal Changes and Initiatives | 2023

National
Campaigns and
Programs Cont.

Countering Violent Extremism (CVE) Training - Foreign
terrorist groups and individual terrorist thought leaders recruit or inspire Westerners to carry out attacks against western and U.S. targets, including individuals living in communities with the U.S. via, but not limited to, print, video, and social media, as well as through personal
interaction. But we also know that violent extremism is not a phenomenon restricted solely to one community and
that any effort to counter violent extremism must be
applicable to all ideologically motivated violence. Efforts to provide information and training regarding CVE should emphasize the strength of local communities’ approach.

National
Cybersecurity
Review
The National Cybersecurity Review (NCSR) is a required
assessment for all Subrecipients of State Homeland Security Program (SHSP) and Urban Areas Security Initiative (UASI) funding to be completed between October and
February 2024.

The NCSR is a no-cost, anonymous, and annual self-
assessment designed to measure gaps and capabilities of state, local, tribal, territorial, nonprofit, and private sector agencies’ cybersecurity programs.

Additionally, FEMA recognizes that some subawards will
not be issued until after the NCSR has closed. In these cases, Subrecipients will be required to complete the first available NCSR offered after the subaward has been
issued by Cal OES.

The Chief Information Officer (CIO), Chief Information
Security Officer (CISO), or equivalent should complete the NCSR. If there is no CIO or CISO, the most senior
cybersecurity professional should complete the
assessment. Additional information may be found in IB 439 and 429a.

NIMS
Implementation
Prior to the allocation of any federal preparedness awards, Subrecipients must ensure and maintain the adoption and implementation of the National Incident Management
System (NIMS).

10 Section 2 ‒ Federal Changes and Initiatives | 2023

Law Enforcement
Terrorism
Prevention
Activities

At least 35% of the grant funding under SHSP and UASI must be dedicated to Law Enforcement Terrorism Prevention
Activities (LETPA). This required LETPA allocation can be from SHSP, UASI, or both and may be met by funding
projects in any combination of the six NPAs and any other investments.

Allowable expenditures can be found in the authorizing
legislation, Preparedness Grants Manual, Information
Bulletin (IB) No. 473 Supplemental Guidance for LETPA
Expenditures, the National Prevention Framework, and
National Protection Framework.

For an activity to be counted towards the LETPA
requirement, it must have a law enforcement terrorism
prevention nexus. If an activity is listed in the authorizing legislation or can be directly tied to a capability in the National Prevention Framework or shared capability in the National Protection Framework, then it is presumed to have law enforcement nexus and be a LETPA. For all other
claimed activities, nexus to law enforcement and terrorism prevention must be clearly explained.

Refer to IB 485 - FY23 LETPA Supplemental Guidance to the NOFO for further direction on how to account for LETPA
activities, best practices for submitting LETPA investments, and information on how to distinguish LETPA from other
activities .

Management
and
Administration
The Management and Administration (M&A) allowance for
Subrecipients is set at a maximum of 5% for FY 2023 HSGP.

Indirect Costs
Indirect costs are allowable under the FY 2023 HSGP Grant Award.

Subrecipients with an indirect cost rate approved by their cognizant federal agency may claim indirect costs based on the established rate. Indirect costs claimed must be calculated using the base approved in the indirect cost negotiation agreement. A copy of the approved
negotiation agreement is required at the time of
application.

11 Section 2 ‒ Federal Changes and Initiatives | 2023

Indirect Costs
Cont.

Indirect costs are in addition to the M&A allowance and must be included in the Grant Award application as a
“Project” and reflected in the FMFW on the Indirect Cost Tab if being claimed under the award.

Indirect costs must be claimed no more than once
annually, and only at the end of the Subrecipient’s fiscal year. An exception to this rule applies if there is a mid-year change to the approved indirect cost rate; in this case, costs incurred to date must be claimed. At that time, a Grant Subaward Modification reflecting the rate change
must also be submitted to Cal OES, along with a copy of the new Indirect Cost Rate Agreement.

Organization
Costs – Overtime

Operational overtime costs are allowable for increased
security measures at critical infrastructure sites if associated with detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events.

Pursuant to page A-4 of the Preparedness Grants Manual, all operational overtime requests must clearly explain how the request meets the criteria of one or more of the
categories listed in Table 2: Authorized Operational
Overtime Categories.

Requests must address the threat environment as it relates to the event or activity requiring operational overtime support and explains how the overtime activity is
responsive to the threat.

Post-event operational overtime requests will only be
considered on a case-by-case basis, where it is
demonstrated exigent circumstances prevented
submission of a request in advance of the event or activity.

Requests for overtime costs must be submitted to Cal OES via Allowability Request Log (ARL) Form at the time of
application, if the activity will occur within one year of the final application submission. All subsequent requests must be submitted at least 60 days in advance of the activity.

All operational overtime costs must be formally pre-
approved in writing by DHS/FEMA.

12 Section 2 ‒ Federal Changes and Initiatives | 2023

Personnel Cap

Pursuant to 6 U.S.C. § 609(b), SHSP and UASI funds may be used for personnel costs, totaling up to 50 percent of each fund source. A Subrecipient may request this requirement be waived by DHS/FEMA, via Cal OES. Requests for
personnel cap waivers must be submitted separately for
each fund source in writing to the Program Representative on official letterhead, with the following information:
• Documentation explaining why the cap should be
waived;
• Conditions under which the request is being submitted; and
• A budget and method of calculation of personnel costs both in percentages of the Grant Award and in total
dollar amount (waivers must be calculated separately
for SHSP and UASI, outlining salary, fringe benefits, and any M&A costs).

Subrecipient requests to exceed the personnel cap must
be received by Cal OES at the time of application.

Subaward modifications impacting the personnel cap will be reviewed on a case-by-case basis and may require the submittal of the above-mentioned information.

Please see IB 421b for more information on the waiver
process.

Equipment
Typing/
Identification
and Use

Allowable HSGP equipment is listed on the FEMA
Authorized Equipment List (AEL) website.

Subrecipients that allocate HSGP funds towards equipment are required to type and identify the capability associated with that equipment. The FEMA Resource Typing Library
Tool (RTLT) can be used to help determine the type and
capability.

Per FEMA policy, the purchase of weapons and weapon
accessories are not allowed with HSGP funds. Special rules apply to pharmaceutical purchases, medical
countermeasures, and critical emergency supplies; refer to page A-10 of the FEMA Preparedness Grants Manual for
additional information.

13 Section 2 ‒ Federal Changes and Initiatives | 2023

Equipment Typing/
Identification and
Use Cont.

Expenditures for general purpose equipment are allowable if they align to and support one or more core capabilities identified in the NPG, and in addition, are
deployable/sharable through the Emergency
Management Assistance Compact and allowable under
6 U.S.C. § 609. Refer to the NOFO and Preparedness Grants Manual for examples of allowable general-purpose
equipment.

Equipment
Maintenance/
Sustainment
Use of HSGP funds for maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees are allowable as described in FEMA IBs 336 and 379, as well as Grant Programs Directorate (GPD) Policy FP-205-402-125-1.

Emergency
Communications
Projects
All Subrecipient emergency communications projects must comply with the SAFECOM Guidance on Emergency
Communications Grants and describe in their FMFW how
such activities align with the goals of the Statewide
Communications Interoperability Plan.

Telecom
Equipment and
Services
Prohibitions

Effective August 13, 2020, section 889(f)(2)-(3) of the John S. McCain National Defense Authorization Act for FY 2019 (NDAA) and 2 C.F.R. § 200.216, 200.471, and Appendix II to 2 C.F.R. Part 200 prohibit DHS/FEMA Recipients and
Subrecipients (including their contractors and
subcontractors) from using any FEMA funds under open or new awards for the following telecommunications
equipment or services:
1) Telecommunications equipment produced by Huawei
Technologies Company or ZTE Corporation, (or any
subsidiary or affiliate of such entities);
2) For the purpose of public safety, security of government facilities, physical security surveillance of critical
infrastructure, and other national security purposes,
video surveillance and telecommunications equipment
produced by Hytera Communications Corporation,
Hangzhou Hikvision Digital Technology Company, or
Dahua Technology Company (or any subsidiary or
affiliate of such entities);
3) Telecommunications or video surveillance services
provided by such entities or using such equipment; or

14 Section 2 ‒ Federal Changes and Initiatives | 2023

Telecom Equipment
and Services
Prohibitions Cont.
4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the
Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an
entity owned or controlled by, or otherwise connected
to, the People’s Republic of China.

Additional guidance is available in FEMA Policy #405-143- 1, Prohibitions on Expending FEMA Award Funds for
Covered Telecommunications Equipment or Services
Prohibited and
Controlled
Equipment

Effective May 25, 2022, Executive Order (EO) 14074,
Advancing Effective, Accountable Policing and Criminal
Justice Practices to Enhance Public Trust and Public Safety, Section 12(a) of EO 14074 directs the Department of
Homeland Security (DHS) to review its grant programs and, consistent with applicable law, prohibits the use of grant funding to purchase certain types of military equipment by state, local, tribal, and territorial law enforcement
agencies (LEAs).

For all awards issued on or after January 1, 2023, The policy directly prohibits certain types of equipment outright
(prohibited equipment), whereas other types of equipment may be controlled, or LEAs are required to submit
certifications prior to purchase.

Even if equipment is listed as controlled equipment and is not outright prohibited, that does not automatically make it allowable under a particular FEMA program. Recipients and Subrecipients should refer to applicable program
guidance or contact your Program Representative to
determine if a particular type of equipment is allowable under that program.

Additional information regarding Prohibited and Controlled Equipment is available on FEMA Policy 207-22-0002.

15 Section 2 ‒ Federal Changes and Initiatives | 2023

Small Unmanned
Aircraft Systems

All requests to purchase Small Unmanned Aircraft Systems (SUAS) with FEMA grant funding must comply with FEMA
Policy 207-22-0002 and include copies of the policies and procedures in place to safeguard individuals’ privacy, civil rights, and civil liberties of the jurisdiction that will purchase, take title to, or otherwise use the SUAS equipment. The Authorized Equipment Listing for 03OE-07-SUAS details
questions that must be included in the Aviation Request justification. Reference the Presidential Memorandum:

Promoting Economic Competitiveness While Safeguarding
Privacy, Civil Rights, and Civil Liberties in Domestic Use of Unmanned Aircraft Systems for additional information.

FEMA approval is required before a SUAS can be
purchased with HSGP grants funds.

Emergency
Operations Plans
Subrecipients should update their Emergency Operations
Plan (EOP) at least once every two years to remain
compliant with the Comprehensive Preparedness Guide
101 version 2.0.

Conflict of
Interest

To eliminate and reduce the impact of conflicts of interest in the subaward process, Subrecipients and pass-through entities must follow their own policies and procedures
regarding the elimination or reduction of conflicts of
interest when making subawards. Subrecipients and pass- through entities are also required to follow any applicable federal, state, local, and tribal statutes or regulations governing conflicts of interest in the making of subawards.

Subrecipients must disclose to their Program
Representative, in writing, any real or potential conflict of interest as defined by the federal, state, local, or tribal statutes or regulations, which may arise during the
administration of the HSGP subaward within five days of learning of the conflict of interest.

16 Section 2 ‒ Federal Changes and Initiatives | 2023

Build America,
Buy America Act
(BABAA)
Under FEMA financial assistance programs, the BABAA
requirements apply to:

• New awards made on or after January 2, 2023,
• New funding that FEMA obligates to existing awards or through renewal awards on or after January 2, 2023;
and
• Infrastructure projects.

Funds provided under this program may not be used for a project for infrastructure unless the iron and steel,
manufactured products, and construction materials used
in that infrastructure are produced in the United States.

The Buy America preference only applies to articles,
materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as
temporary scaffolding, brought to the construction site and removed at or before the completion of the
infrastructure project. Additionally, the Buy America
preference does not apply to equipment and furnishings, such as movable chairs, desks, and portable computer
equipment, that are used at or within the finished
infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure
project.

When necessary, Subrecipients may apply for a waiver
from these requirements. Additional information regarding the BABAA can be found on FEMA’s website under
Buy America Preference Buy America Preference.

17 Section 3 ‒ State Changes and Initiatives | 2023

FY 2023
Investments
The State prioritized the following investment strategies for the FY 2023 subawards:

1. Enhance Information and Intelligence Sharing and
Cooperation with Federal Agencies, including DHS
(National Priority);

2. Enhance the Protection of Soft Targets/Crowded Places (National Priority);

3. Enhance Cybersecurity (National Priority);

4. Enhancing Community Preparedness and Resilience
(National Priority);

5. Combating Domestic Violent Extremism (National
Priority);

6. Strengthen Emergency Communications Capabilities
Through Planning, Governance, Technology, and
Equipment;

7. Enhance Medical and Public Health Preparedness;

8. Strengthen Information Sharing
and Collaboration (non-
Fusion Center);

9. Enhance Multi-Jurisdictional/Inter-Jurisdictional All- Hazards/Whole Community Incident Planning, Response
& Recovery Capabilities;

10. Protect Critical Infrastructure and Key Resources
(includes Food and Agriculture); and

11. Enhance Election Security (National Priority).

18 Section 3 ‒ State Changes and Initiatives | 2023

California
Homeland
Security Strategy
Goals

The State prioritized the following California Homeland Security Strategy Goals for the FY 2023 subawards:

1. Enhance Information Collection, Analysis, and Sharing, in Support of Public Safety Operations Across California;

2. Protect Critical Infrastructure and Key Resources from All Threats and Hazards;

3. Strengthen Security and Preparedness Across
Cyberspace;

4. Strengthen Communications Capabilities through
Planning, Governance, Technology, and Equipment;

5. Enhance Community Preparedness;

6. Enhance Multi-Jurisdictional/Inter-Jurisdictional All- Hazards Incident Catastrophic Planning, Response, and
Recovery Capabilities;

7. Improve Medical and Health Capabilities;

8. Enhance Incident Recovery Capabilities;

9. Strengthen Food and Agriculture Preparedness; and

10.Enhance Homeland Security Exercise, Evaluation, and
Training Programs.

State Initiative
Funding
For FY 2023, Cal OES shall retain 20% of the SHSP and 18.5% of the UASI funding for state initiatives.
“On Behalf Of” Cal OES may, in conjunction with local approval authorities, designate funds “on behalf of” local entities who choose to decline or fail to utilize their subaward in a timely manner.

Public Alert and
Warning
Cal OES encourages Subrecipients to consider the use of this funding to assist their jurisdiction’s alignment with the State of California Alert and Warning Guidelines,
developed pursuant to Senate Bill 833 of the 2018
Legislative Session.

19 Section 4 ‒ Required State Application Components | 2023

Financial
Management
Forms
Workbook
The FY 2023 Cal OES FMFW includes:

Grant Subaward Face Sheet – Use the Grant Subaward Face Sheet to apply for grant programs. The Grant Subaward Face Sheet must be signed and submitted in portrait format. An active UEI# (Formerly DUNS#) is required. UEI registration information is available sam.gov.

Authorized Body of 5 – Provide the contact information of Authorized Agents (AA), delegated via the Governing Body Resolution (GBR) or Signature Authorization Form, including staff related to grant activities. More than one person is
recommended for designation as the AA; in the absence of an AA, an alternate AA can sign requests.

Project Ledger – The project ledger is used in the application process to submit funding information and is used for submitting cash requests, Grant Subaward Modifications, and assists with the completion of the Biannual Strategy Implementation Report (BSIR).

Planning Tab – Provides detailed information on grant-funded planning activities with a final product identified.

Organization Tab – Provides detailed information on grant-funded organizational activities.

Equipment Tab – Detailed information must be provided under the equipment description for all grant-funded equipment. AEL numbers must be included for all items of equipment. Always refer to the AEL for a list of allowable equipment and conditions, if any.

Training Tab – Provides detailed information on grant-funded training activities. All training activities must receive Cal OES approval prior to starting the event, including a Training Feedback number. The Training Request Form must be submitted and approved to obtain a Training Feedback number and should be submitted at least 30 days in advance.

Exercise TAB – Provides detailed information on grant-funded exercises.

M&A Tab – Provides information on grant-funded M&A activities.

Indirect Costs Tab – Provides information on indirect costs.

20 Section 4 ‒ Required State Application Components | 2023

Financial
Management
Forms
Workbook
Cont.

Consultant-Contractor Tab – Provides detailed information on grant-funded consultants and contractors.

Authorized Agent Page – The AA Page must be submitted with the application, all cash requests, and Grant Subaward
Modifications. The AA Page must include a valid signature on file with Cal OES and the date.

Subrecipient
Grants
Management
Assessment
Per 2 C.F.R. § 200.332, Cal OES is required to evaluate the risk of non-compliance with federal statutes, regulations, and grant terms and conditions posed by each Subrecipient of pass- through funding. The Subrecipient Grants Management
Assessment Form contains questions related to an organization’s experience in the management of federal grant awards. It is used to determine and provide an appropriate level of technical assistance, training, and grant oversight to Subrecipients during the subaward. The questionnaire must be completed and
returned with the grant application.

Application
Attachments
Federal Funding Accountability and Transparency Act (FFATA) Financial Disclosure – Use the FFATA Financial Disclosure Form to provide the information required by the Federal Funding Accountability and Transparency Act of 2006.

Certification Regarding Lobbying – Use the Certification Regarding Lobbying Form to certify lobbying activities, as stipulated by the Byrd Anti-Lobbying Amendment,
31 U.S.C. § 1352.

Intelligence Analysts Certificates – Pursuant to the Preparedness Grants Manual, Cal OES must have certificates for completion of training for fusion center analytical personnel. Please provide copies of certificates for each intelligence analyst, if applicable.

UASI Footprint (UASIs Only) – The Urban Area Working Group (UAWG) establishes the ‘footprint’ of the UA. A map or list defining the footprint must be included with the application.

UAWG Member Roster (UASIs Only) – A list of all current UAWG members with positions or titles.

Indirect Cost Rate Agreement – If claiming indirect costs at a federally-approved rate, please provide a copy of the approved indirect cost rate agreement.